2007, 04-17 Study Session
. ,
AcL~DA
C1TY OF SPOKAYF; VALLEY
CITY CC)LNCII. W'ORKSlIEET
STUDY SE5SION
Tucsday. :\pril 17, 2007 6:00 p.m.
CTI1' HALL COUNC1L C[-IAMBF;R5
11707 East Spra;uc .avenuc* Firat Fiour
(I'leasc Turn OR All Elrctronic 1?evires During (hr Nircting)
DISCUSSIOti L.E:1DER S[1K.TEi"11AC'1'lVI'F' GOAG
1. Davc MenicrTr. I7chra Hnward Local Redevelnpment t\uth►irity niscussinnf7nform:ttion
(z0 minutes)
Mikc Juc1►wNhlichelc Hcgr ('enie.rE'luce Markztins; Pian l'pdatr DiSCU~~iunilt~fi~nnrili+~n
(34 minuteq)
C.ary Driskell SC1I1d W:i.4(c Cr,llection Qplions DISCUS~IOrlfTflfOi't11a1100
(?0 minutcs)
1. Strvc Wc.nlt•.v t3arl.:r Koad t;ridgr 11ptl:►tr I)iseiissi„nrlnforniition
(10 minutes)
5. Stevc Wortcy Liberty Ls}:t Memarandum of Unclcrstanding Di5CUS5ipRffRfORilniiiln
( lf) minutrsj Applc«:n -1%cnuc Pmjrct
6. Stevr Wprlcy Spoknne t.:ounty Sanitary 5ew,:r Memorandum Ui,cu;sinn~ lnti?rm;ttion
(10 minutes) of Lindcrstanding, Grcenhuvcn Sewcr Projcct
"1. Stcvc Wcxlcy llao-id Ecuns Constructiaa 5crvices Contnct, viscussiuiulritotnnutioci
(10 minutcs) ApnlcK•yy Avenue Fmjcci
8. Mayor Wilhitc :1dv,vice Agendn:1dditions UiscussiQn/Infurmatioti
9. Ntnyur Wilhitc Councll Chcck in Discu.ssion/lnCormatian
M. 17nve Metrier (-ir~ Mana~,
,.rr C'ommcnt,~ I1k.cw<;ionllnforrruitian
AD.IUURIY
Vr>1e: Unteis athrnr-ise nnled v6nve, there x ill be ao pablle cnmments nt CooneU Study ;imiona. Eiuwever, ('ouneil always rae►ve-t
the rigbt tu tcqunf informatlon frnm the publec and staR as apprnpriatc. During medinbs hrld by the City of Spolcnne Vallcp
louncil, thc Counril rnrrres thc righl tn tvke "accicsn" nn nnr• ilem ficted or subsequently added to tlie agenda. Thr trrm
•1ClloIl" I17:SS15 It) d-fllbci(tl^, J15C1!`.=., fC% IC%i,, C-MSl4tf. L-4i;lUi:?t, kir makc ,l cOliCC11vC }1Q51T1vC of fifti~lT{~': CjCCls:o(i
NOl'ICE Endiindtmh plnmmng to wund Ih: meci;ng uha rtquire 7peciel :,ssi>:a-.ce :4 :nernnmaltee iulicr rm;iaurnenis, plcre wnLut
€ tt,e Ckty Chrk d I Slri I• 11)(0 a•t-ri xs pmihJe w Lhm en2agsmrnts mnv hc m»dr.
•;~_i,r, . .•_si;- i. ..n~:,t. A; 1 I
F~CITY OF SPOKANE VALLEY
,
- Request for Council Action
Meeting Date: April 17, 2007 City Manager Sign-off:
Item: Check all that apply: ❑ consent 0 ofd business ❑ new business ❑ public hearing
❑ information Z admin. report ❑ pending legislation
AGENDA ITEM TITLE: Local Redevelopment Authority. . '
GOVERNING LEGISLATION: .
PREVIOUS COUNCIL ACTION TAKEN;
BACKGROUND: We anticipate hearing from Dr. Debra Howard, Assistant Superintendent for
Operations at- East Valley School District, concerning the District's interest in forming the Local
Redevelopment Authority for the disposition of the Walker Army Reserve Center.
OPTIONS:
• RECOMMENDED ACTION OR MOTION:
BUDGETIFINANCIAL IMPACTS: lr7clude obvrous orimplied Fnai7cial rrnpacfs
STAFF CONTACT: Dave Mercier
ATTACHIUIENTS: E-mail correspondencs conceming the disposition of the Walker Army
Reserve Center .
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Page 1 of 4
Dave Mercier
From: Dave Mercier -
Sent: Saturday, March 24, 2007 9:25 Ahl
To: City Council
Cc: iJina Regor, 'howardd@evsci.org'; Carolbelle Branch
Subject: FW: Spokane Valley Council Meeting
Greetings:
As I mentioned at Tuesday's Council meeting, East Valfey Schaol District (EVSD) has sent us a letter expressing
their interest in being designated a Local redevelopment Authority (LRA) for the disposition of the Walker Army
Resen+e Cennter, On March 21, I posed several questioris to the Qepartment of Defense (DOD) representaiive
P,manda Leiker-Fagan. From her reply is below, we are now iniormed that:
. The City does no# need to designate the EVSD as tne LRA-it can apprave of or not object to EVSD as the
L RA. . 7tie City does nQt need to "adopY° a redevelopment plan shepherded by another agency (EVSD).
. The City need not staff the LRA.
. The City will be expected to rnake a"zoning entitlement" that permits the use(s) envisioned in the proposed
redevelopment plan [yet, that entitJemQnt vrould result from a legislative dECision of the Council and as
such Council has authoritj to accepi, ssek modificatrons or reject any zoning proposal.]
. The City woulcE need to invest representationlparticipation in the LRA process sufficient to vet the zoning
entitlement deemeci necessary to implement the propased redevelopment plan
.The Army s611 has the ability to rejecf all of the work of fhe LRA and make a financial deal that disposes of ; the property in a rnanner not contemplated in the pro,possd redevelogmerif plan.
For informational purposes, the email string below stretches back to September 6, 2006.
I have added Dr. Debra Howartt, Assistant Superintendent fvr Qperations EVSD to this email distributian list so
that her agency is up to date on the conversation between the City and the DOD.
Copies of the March 14 letter irom Ms. Noward have been deposited in your in-baskeEs.
Please pravide the Mayor your feedbacfc regarding potential scheduling of this matter far Council briefing and/or
consideration.
1"hanks,
Dave
From: Fagan, Amanda Leiker, CIV, UVSO-OEA [mailto:amanda.fagan@wsawhs.mil]
Sent: l'hursday, March 22, 2007 1:15 PM
To: Dave h1ercicr
Cc: Gallegas, Anthony, C.1V, WSO-0EA; MacKinnon, David, CIV, W50-OEA
Subject: RE: Spokane Valley Council Nleeting
Dave, .
I can appreciate your concerns. While your questions below are complicated, and some of the answers hypotnetical, I vvill attempt to clarify the roles and responsibilities For the Cify.
The City is not required tc adopt the reuse plan; rather #he City's rolz is to zone or otherwise entitie the property.
4/10/2007
Page 2 of 4
Given the East Valley School Disttict (EVSD) interest in acting as the I..RA, the City vrould not be asked to name
the entity to serve as the LRA, but r2ther to state in writing that the City either approves of, or at least does not
~ object to, EVSp serving as the IRA. VVe need to be sure tnat, by reeognizing EVSD as the LRA, we are not
auEhorizing one entibj to plan for property wishin anather entity's jurisdiction against that entity's evill (that we are not recognizing EVSD to plan for property ii} the City of Spokane Valley against the CiEy's vrill).
If the Cirl dozs have an interest in the outcome of the reuse planning process for the site, the City may want #o
participate at least on some leuel. It is up to the City hovr invotved they wish to be in the process; whether that includes staff or elected official participation in the LRA process is up to the City. There are no specific monitoring
or oversight requiraments for the City if the East Valley School Disirict or other entity vrere to be recognized as the
LRA.
Any public boay is potentially vulnerable to litigation no mattzr hotiv meriiarious the motives; ttiat is part of the risk
of being a City. Wherever the LRA has an aver# interest in the outcome (a fairiy common acctirrence, no rriatter
how the property is dispased), the LRA must ensure that its pracess is open and considers all the interests of
other stakeholders as ii carries out the LRA responsibilities. 7he goal of any LRA is that, at the end of the
planning process, the LRA has a solid case that demonstraQes valid, unbiased reasoning was applied throughout.
It is possible that the outcame of the Army cfisposal decision may include puUlic sale, fViilitary Construction
Exchange, or other revenue-generating disposal method. 'I'tie Army does retain the responsibilify arid right to
determinn the disposal meEhodology for the installation, considering the LRA-produced reuse plan. Proceeds
from a public sale go to the general DoD BRAC account, and are not tied to a specific installation (so Walker ARC
could not be "sold to raise cash for a new center at Fairchild°). The reference to construction of the new Reserve
Center at Fairchild AFB may be r2ferring to use of the Mili#ary Construction Exchange authority, whieh allows real
property to be exchang2d in return for construction of military facilities at another installation. It is my
underslanding that Military Constructinn Excliange is 2n available tool for property disposal, along with !'ublic
Sale, Public Benefit Conveyance, Homeless-assistance canveyance, and other property disposal tools, to be
considered within the overall reuse planning and disposal decision making process.
Again, I appreciate your continued attention to the issue.
q4mancla br,,,ik¢r I'agan
Ptoject Manager
Office af Ecoiiomic Adjustment '
U.S. Department of Defense (916) 557-7365
amanda.faa_an0)wso.whs.mil
From: Dave Mercier [mailto:dmerder@spokanevalley.org]
Sent: 4Vednesday, March 21, 2007 11:19 AM To: Fagan, Amanda Leiker, CIV, W50-OEA
Cc: Gallegos, Anthony, CIV, W50-0EA; Mckean, Scott T. GS USAR RRC070; City Council; fVina Regor, Mike
Connelly Subject: RE: Spokane Valley Council Nieering
Hi Anianda:
7hanks ior your response. By this writing Iam requesting clarification on several items. I arn trying to get a fix on
. what specific responsibilities or liabilities would be assumed by the City if the East Valley School Diskrict
evere "endorsed" as the LRA? I take from ;rour message below that the City Wauld need to endorse or name the
entity to serre as the LRA; assign someone as a member of the LRA and actopt the reQevelopment plan that the
LRA would campase.
~ Need the Ci#y assign stafif to the LRA-vre prefer not to take on another planning project at 'this time?
Since the City ovould not serve as the LRA or dir2ct its activities, rzquiring the City to °adopt° some other entity's
plan seems to create a situation whzrehy the City is asked to eithsr rubber stamp the LRA proctuct or assLlme
4/1 Of2007 .
Pagc 3 of 4
responsibility and liability for redirecting the outcome-neither optian is agpealing.
As you will recall, avoidance of conflict of interest i+i appearance or actualihy weighed heavily in the City's decision
not to sen/e as a LRA. The City has declared from the outset that it has self-interest in aportion of the property at
issue and being required to be an adopter af the redevelapment plan crea#es the apgearance of a conflict of
interesi that N.re nave diligen#ly tried to avoid from the outset. If the City were to endorse the East Valley School
District as the LRA, can the City be relieved of the requirement io adopt the redevelopment plan?
If a person or entity is displeased with the decisions or actions olthe LRA, vdould the City risk being enjoineti in a
lavosuit seeking reciress of perceiveti shortcomings ot the LRA processes or decisions-again, not an appealing
prospect?
Are there other procedural, monitoriiig or oversight responsibiliQies that the Cib/ Urould inctir should the East Valley
School 17istrict be designated an LRA?
Has the Army rriad2 a defini'te decision not to sell the Walker ARC to raise cash for a new cen4er at Fairchild
AFS? It was a possibility mentioned previously.
Thanks for your assistance. Regards,
IDave From: Fagan, Amanda Leiker, CIV, V,I50-OEA [mailto:amanda.fagan@wso.whs.mil]
, Sent: Wednesday, March 21, 2007 8:56 AM . To: Dave Mercier
Cr. Gallegos, Anthony, CIV, 1NS0-OEA; 'Mckean, Scott T. GS USAR RRC070'
Subject: RE: Spokane Valley Council Meeting
Dave, I received your voicemail #his moming regarding the East Valley School District's interesf in forming a Local
Redevelopment Authority for the Walker ARC.
We were contacted reGently by Dr. Debra Haward at the East Valley School Districi to inquire whether the School
Districi could act as the Local Redevelopment Authority for Walker ARC. The regulation ihat governs the base
closure process, 32 CFR Part 174 and 176, specificalPy 32 CFR Part 174.5, explains the requirements oi for an
LRA. It staQes, "The LRA sliould have broad-based membership, including, bU# not limited #o, representatives
from those jurisdictions with zoning autlioribi cver the property."
Given the regulatory guidance that the juriscliction with zoning authority should be included in the LRA, I explained
fo Dr. Howtird the following:
ahe East Va11ey Scrool District could serve as the LRA, provicied that a
repsesentative group is forrnec3, including representata.an from the jurisdict-on with
zoning nutilority (Cjty oF Spokane Vajley), with assuYances that an open,
participatory p].anning process ora.ll be folioweci.
A planning LRA conatruct does I10t have any statu'tory/regulatory requirements or
lima.taq'ions (other ihan having as a member the jurisdictaon(s) havinq zoning
authority),' so it could be any agreed upon representative group. Since the School Board has a self-interest in the property, horneless and other irteresteci pare.a.es
' will arant to be assured that the outreach and LR.A decisa.ons about reuse are openly
discusseci and not prsjudiced by the seli-interest. The zoning ju=isdiction iCitv
4/1o/2ao7
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Page 4 o f 4
of Spokane Va,Lley) cnust be a member, and will need to pzovide written endaxsement
o€ the LRR Construct.
So, to answer your questions:
My understanding of the EVSD's letter is that the City is being asked #o endorse the EVSD as the LRA for Walker
ARC. The City is also being asEced to provide representation, at least in an advisory capacity, for the outreach
a+id planning process. Given the City's authority to plan for ancJ zone the properry vdithin its jurisdiction, the Cihl's
endorsement and adoption of the resulting redevelopment plan would be critic,al to the future reuse and disposal
of the property. '
The Office of Econornic Adjustment has the delegated authority to recognize an LRA to serve as the single local
point of contact and responsible party to conduct outreach to homeless-assistance providers and public beneiit
eligible entities and to prepare a redevelopment plan for the insQallation. As such, we want fo ensure that there is
loral buy-in to the planning process, as evidenced by written endorsement of the LRA concept from the
jurisdiction with zoning auihoriry for the property. Without #hat endorsem2nt, I would be hesitant to sign off on
recognition of an LftA ior Walker ARC.
Please give me a c211 with any further questions or to discuss the Ci'ry's in#er2st I role in the process.
Kind regards,
qqrnanda heilt¢r ,?~agan
Project Manager
Office of Economic Acijustment
U.S. Department ofi Defense
(916) 557-7365
~ ~amanda.faaanl@,wso.whs.mil
From: Dave Mercier [mailto:dmercierCalspokanevalley.org]
Sent: Wednesday, September Ob, 2006 8:31 AM
To: Fagan, Amanda Leiker, CIV, WSO-OEA
Cc: Monroe, Bryank, CIV, VJSQ-OEA; Mina Regor; Marina Sukup; Creg McCormick; Scott Kuhta
Subject: RE: Spokane Valley Council Meeting Good Morning Amanda:
I am writing to let you know that at last evening's mceting the Spokane Valley City Council unariimously passed
the motion noted bela+,v. A Ietter to that effect is novr in the mail to Mr. Grone.
Cih/ offlcials remain keenly inierested in the reuse planning nrocess anci-vrould appreciate being kept in the
informational loop as the process unfolds. Thanks again for your consultation and thoughtFulness. _
Best regards,
Dave
N1ove fo ratify the previous decision of the City Council and not form a Local Redevelopment
Authority regarding the closure and potential reuse of the Walker Army Reserve Center located
in Spokane Valley.
J
4/10/2007
~ ~ . CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: April 17, 2007 City Manager Sign-off:
Item: Check all that apply: ❑ cansent ❑ old business 0 newr business [I public hearing
❑ information admin, report Q pending legislation
AGENDA ITEM TITLE : First Quarter CenterPlace RentalslMarketing Plan Update
GOVERNING LEGISLATION: RCW 36.100 Public Facilities Districts, RCW 35.57.020
Regional Centers
PREVIOUS COUNCIL ACTION TAKEN: February 6, 2007, first review/discussion of Regional
Marketing and Communications Plan ,
BACKGROUND: Parfcs and Recreation Staff have been working with the consulting firm of
Desautel - Hege to develop a marketing and communications plan for CenterPlace. Michelle
Hege will present the latest revisions based on interviews and meetings with City Council, the
Spokane Public Facilities District, Spokane Convention and Visitors Bureau and Community
Colleges of Spokane. The plan is intended to set specific marketing objectives for CenterPlace
and to align marketing expectations with the City Council's vision for CenterPlace.
Staff will also provide an update of 2005, 2006 and 2007 revenues and expenses; examples of •
pricing strategies to help rnake the CenterPlace reservation process more "user friendly", and a
recap on the balance of CenterPlace construction funds.
OPTIONS: Discussion/suggestions for revisions to the draft plan and feedback on the pricing
strategies.
RECOMMENDED ACTION OR MOTION: Place the Regional Marlceting and Communications
Plan on a future agenda for Council Approval.
BUDGET/FINANCIAL IMPACTS: N/A
STAFF CONTACT: Mike Jackson
ATTACHMENTS: PowerPoint: CenterPlace Update 1ts Quarter (January-March, 2007)
CenferPlace Regional Marketing and Communications Plan
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Cctltcrl'lace U pdate
1 yt Quarter (January-March 2007)
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Discussioii Topics
o Regioaal Marketing and Communicalions 1'laci
o Pricing Strategies
o 2005, 2006, 2007 Revetiues and I`xpensc:s
o f3alance ot'CenterYlace Construction Funds
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CenterPlace Regional Marketing and
Communications Pian (4/9/07)
~ ncfine n;gional muricet fur CentcrF'lace
c, cJuidc exproditurc of marketing fimds
❑ Cammuniwc - Criuncil, clicnts, pnrtnets
❑ Strcng[hea partncrship with CVB, hotcliccs cvcnt plnnners
_ Seek jaint prQmatiunal opporiunitics uith Commtmity Cnllcges of
Spol:.we
o Canfirm msrkctuiti rxpcrt;itions %►ith Cily Cuuttcil
Research
IIlICl'V1c:%Lti atld 111c-t1111:`5 wlth:
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o Currcnt and fonner Custoulers
o City Council
o Spokane Public Facilities Districi
o Spukane Gonvcntion and Visitors 13urc~au
❑ C'ommimitv ('ollcges ofi Spok.Inc
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Research Findin~s
o Streamline re5ervatioii pruress
o Consider pricing alternaiives such as par.kage cleals
n Public Facilities District fac:es similrir contraints
❑ Add additianal staff to assist with marketing,
processing reservations and providing support on the
day of event.
❑ lmprave website tu he more user-friencjly ~
o Consider contracting iood and beverage services.
Potential for increaseri revenues and more control over
use
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2007 (juals
:1 lncreasc uud-week aud tuulti-day bool:ings_ Increase businrss
And confcrence u.sc
❑[ncrcase awarcness of C'cnterPlace as a high yuality rrkional
event center
1! i.c.; LeUer-writitt}Z catnpaign. open hwuse, regian-specific a&:•rtimi,c
and othec rewmmandations ot'mvkcting pInn
* [iiercASC undcrstanding of CenterPlace amang key uscrs
* Lay groundwark for contracted food snd bcvcrage service
oper~tions (if that option is selected by Council)
zi ColEabarate wiilh area hnteliers, event planners, tour operatorti
consultants, corporate truiners and other potential custo«icr~.
~ lncrexse markcting and u,e af college space.
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Marketing Strategies/Tactics
o Develop partner "kits"
ci One on one meetings with hoteliers and event
planners.
• Develap lisl ofappruvcd event plarinc:.
• E-mail updates
o Wtbsite updaies
❑ Eirochure updates
o Market to business groups, service clubs, charity
events, and nc.►n-profits.
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o Target a variety oi' media outlets with pc~ i~I
news storics
u- Wliulc list of publications in plan
o L'onduct open house for c:orporations
❑ I)irect mail for multi-day regional events,
corporate meetings and tour operators.
c Advertising - Focusing on kc;y business,
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Marketing Strategies/Tacfiics (cont.)
o The recommended strategies and tactics would
combine extemal advcrtising development with un-
house staffing to mail/presenl the material and
canduct mcctings.
o Additional staffcommitments would include
r-, fkdicated "coniact" fnr Canvrntian anci Visitors l3urcau
❑ Attendnncr at limitod aumbcr of promutional ovcnts nnd othcr
off-siG: activities
r: Participation in joint mariceting effurts with Hotels
Reszurchin-:in,3 contsctirg putrntiul cus[imuers
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Pricing Strategies (Example)
t:,;stin crs &cfiFl;q GStposed Fm•
~ tirest Kvum SRO(If9 Itr-, 9 hrs $800
~ HoSt Fccs SISlhr 11 hrs S165
•3 Cleanup Foe S25fir 2 hts S 50
c t inens dc Setup S"ra .11 S 85
_ Kitchc-i E(cntal 51on I $100
S 1..' ~t1
•fla~NL..i i-n ;1vrr,ie,e oi al! e~en.s t~,r 3U!4,
5
Pricing Strategies Cont.
C'umbine alcuhu] fces
f:xisting Fees ErgNsed Fees
C ity Applicntiun $ 1 Q s 10
Insurance $149-182 5190
Additional Clcanup S 25/ Hr. $ 50
$250
Applicunts are responsihlc for uhtaining dieir own insurance
th:ough WCIA. CenterPlacc will send applicaiions and paymcnt
tu WCiA, streamlining the process for the customer
Other ldeas for Pricing Strategies
Uee reduction tor:
a Multiple rooms
o Multiple days
❑ Multiple events re:served at same time
❑ Weekday vs. weekend rates
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2005,2006,2007
RevEnues and Ex enses
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Revenues vs. Expenses
12007 Mticinated Revenue $281 341_ _47% Recovery 1 st Qtr. 2007
f3udgctui Ex}xnscs 5603.171)
2006 Revenuc 5374,246 = 98.7°:o Recovcry
2006 Actual Fxpcnses $378,839
2005 Revenue $26,L80 = 12.6% Reeovery.
2005 Actual 1=xpcn.scs $208,738
s Kcvcniic a.s of 3l:1107 plus accounts receivahlc for 2007
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2007 ReVeRUeS
1 st Quarter
Revenues Accounts Revenues
Collected Receivable + AJR
College Lease $24,464 $73,536 $ 98,000
Rental Revenues $156,257 $27,084 $156,257
Total $180,721 $100,620 $281,341
Budgeted Revenue for 2007 = $270,000
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L~l~~»~iitur~2007 151 Qtr. Actuai
Budp-et Buclaet Y'1'D
$603,179 $ l 50,79> $89,293
Ci 1°,~ uncler rrojectc:cl huclget
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2007 Izesen,ations by Everit Type
( Qy numbcr of cvents)
396 io 8enquet (
5% I g~ n Cp1TiiUTllf Ef8~
2D°b 196 ❑ FurxtraEser I
2~~ ❑ Graduatian
■ Maeting
7 l3 Oance
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i Ptiv ate Party
0 Seminsr
46°~ ' s Wetfding/FieGeption I
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■ Worship
i42ALlKO_363 EYENTS
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2407 vs. 2006 Events
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200
180 ! - - - -
I
160
1 0
100
80 I ■ 2007
60
I A I - -
20 Q
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CP Total 2006 = 494 I
Total 2007 = 363
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2007 Corporate Events/Confcrences
NOH-QROFIT CORPORATIONS
- Hospir,e of Spokane / Cascada wndows ~
Vailey Chamber Dale Carrregfa ~
I BFg 8rattierlBiQ 5faters Odom Corp. ,
~ Canoer Care MN ' United Hoalthcare
qJzheimers pssp~, J Spokane Law Eniorcement Credit Union
` SCRAPS Iniand NW Juice Plus Assooiatlon
' McKinlay 8 Peters Equlne Vet Services
SCHOOLS Edw$rd Jones
` \ • Horimn Credit Unlon
NW Tralning InsUtute \ Kenny Andrews
Advanced BuslnBSS Concept\\ Mary Key Cosmetica
East VaIley Hlgh School Sterling Llfe Insurance
Wc3st Valtay High 5choo! Windermera Valley
1'he Oaks Acedemy Cadson Wagonlit Trave!
t, Riverside Hfgh School Food Services of America
Rogers High School Moloney 8 O'NeU Benefits
ITT Tech.
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2007 Events/programs approt-c::
at no c;harge
Non-Profit
~ EdgectM 3cope
Govemment ~ Sen(or Cenler Asr.cxsation ~i
3pokane valiey Arts Caund) ~
i lntemetionel Trade Allianca Vatlayfest
Con$resswaman Cathy McMorris Rodgers ` Me$!s on Wheels
State oi WA Intaragenry Committee (lAC) AARP Drtving Chtas
Spokane County Audilairs Office
Student Advir.ory Committee i
NaUonal League ot CiUes -
Energy, Environment 8 Natural Reso+xr
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Construction Fuilds
Funds Remaining $3761000
a I:ncumbered funds 16,042)
• Moa; ry roams 106 &1o7
❑ Pun:hasing additional microphones
* Univcrsal !'ark (S 15,000)
13alance .$344,958
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Desaute~oHege
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COM AAUNICAYIOPIS
City of Spokane Valiey
. CenterPlace
Regional Marketing and Communications Action plan
Apri12007
~ DRAFT 2
"Desautel•Hege
COMkUNICA710NS
"Raw TABLE OF CONTENTS -
. Mariceting Plan Objectives 3
• Situational Analysis 3 •
. Itesearch Findings 5
• Marketing Goals/Objectives 13
• Audiences 15
. Key Messages 18
. • Marketing Strategies/Tactics 19
. 'timeline 27
. Additional Recommendadons for Further Research 29 • ,
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~ Desautel•Hege C O M M U N I C A T I O N S
~
; ~ • Markeiing Plan Objeciives
The purpose of CenterPlace's reginnal marketing plan is to create a roacJ map thatwill
" support the facility's mission and growth goals. The following abjectives were set as a
part of identifying what the plan should achieve: • befine CenterPlace's regional market
• Set specific marketing objectives for growth • Obtain feedback from clients, partners and prospective clients
• Commuriicate CenterPlace's role and capacity to regional service providers,
hoteliers and event planners • fdentify Carget audiences and strategy for marketing activlt'tes
• Align markeCing expectations wiCh the City Council's visfon
Situational Analysis
Since opening, CenterPlace has established itself as a premier event fadllty in the '
Spokane cammunity and beyond. Large community corporations such as leron(x, '
Humanix and the YMCA have relied on Centerf3lace's services for their corporate
meetings in the past year, as well as many tiveddings and private events.
~ CenterPlace's role in the Spokane region is that of an event facility that helps to support
the tourism industry in the Ciry oi Spokane Valley. Sincc its inception, CenterPlace has
quickly become known as a place where anyone in the community c.an hold a first-rate
event for their own organization or group. In ics first full year of operadon (2006),
. CenterPlace hosted 494 events, a large portfon being weddings. Oppvrtunities exist to
expand the number of business meetings and seminars that are held in the faclli[y as
well as the opportunity for multi-day and regional events.
Known fAr its beautiful grounds and convenlent location, CenterPlace's facility and
loeation distinguishes it from other event fadlit(es in the region. With one successful
year of experience, naw is an opportune time for CenterPlace to proactively reach out to
the region through marketing and communications efforts and promote all that they
have ro offer.
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~ Desautel•Hege C O M M V N 1 C A T I O N S
CenterPlace's main communications challenge lies in educating customers about the full
range of capabflities of CenterFlace. An opportunity exists to educate key partners •
about how to best utilize CenterPlace to rncet thefr event needs.
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~ Desautel•Hege _
C O M M U N t [ A T 1 O N S '
Research Findings
To develop the marketing and communication plan for CenterPlace, Desautel Hege .
Communications (DHC) conducted two meChods of research: key informant intervlews
and best practlce research. The key informant incerviews provided valuable information
and percepcfons of CenterPlate 1'rom currenc clients (from governrnental entities to large
corparations), prospecd<<e-clients as tivell as regfonal event planners. In additinn, best
- pradice research provided information on how other event facilities in the region market
their afferings and what attributes they use to distinguish ihemselves. Following are the
findings From both forms of research conducted in November 2006.
Key Informant Interviews
Desautel Hege Communications conducted 18 key informant interviews spanning four
audienees:
• 2 individuals: Gavernment Entity, Current Client
• S individuals: Large CArporation, Current Client
• 8 individuals: Large Corporaeion, Pros pective-Clie nt
,
• 3 individuals: Event Rlanners, Prospective-Client
Follovring are findings from this research that have been applied to the recommended
marketing tactics:
• Overall awareness of CenterPlace as an event facility is high, especially when
considering rhe length of its opcration.
• Those wMo had worked with Centerfllaee In the past held uery high regard for the
organization and had positive experiences with the f'acfHty.
• TNe most common resource used by organizatinns when searching f'or event
locations 15 word-of-mouth advertising.
• Recommended improvements for CenterPlace include addfng additional staff and
making the website more user-friendly.
• The majority of organizatlons interviewed said that CenterPlace should invest
more in markeeing and advertising as they are still relatively unknawn.
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~ Desautel•Hege
COMWUNICATIONS
In addicion to overarching flndings across all audiences, several audience-specific
flndings emerged: . .
Government. Current Client • The most important fcatures of an event facility include convenience, access to
parking, cleanliness, technology and pricc. . .
• bVhen asked, "On a scale of 1-5 with 1 being poor and 5 being excellent, how
would you rate GenterPiace arnong event centers In the community?" both clients •
ranked CenterPlace a 5.
. Both cllents said they would use CenterP9ace again.
• Welpfulness, overall atcommodation and the venue were described as things
CenterPlace did well.
. One possible improvement would be a reduction in the amounC of papenvork -
required for CenterPlace reservations.
• Overall Ranking Averages:
o Reservation Process: 4.5
o rees: (only 1 ranked) 5.0
o Room Preparation: 5.0
o Ambience:5.0
o Staff: 5.0
o Cleanliness: 5.0
o Buflding Appearance: 5.0 '
o Wospitality:5.0
o Cuseomer Service: 5.0 .
e LVhen asked what additional amenities CenterPlace should add, participants
made no o[her recommendations.
I.arge Corporation, Current Client
• The most important features of an event facility include room size, customer
service, goad A/V, food service and convenient parking. '
. Word-of•mouth communication was discussed as the best resource for learning
about new.facillUes; newspaper ads were also Ifsted.
. When asked, "On a scale of 1-5 with 1 being poor and 5 being excellent, how
would you raCe CenterPlace among event centers in the community?" The average
rating for CenterPlace tivas 4.05.
6
~ Desautel•Hege C O M M U 1: 1 C A T 1 O M f
• Experiences with CenterPlace were overall described as good and helpful with
' one client having experienced difficultly due to lack of stafF.
• All clients said they would usc CenterPlace again.
• Pre-setup, registration and good communication were described as things
CenterPlace did well.
. Possible improvements included more communication, additional staffing to .
assist on the event days as well as in the planning process, making mAre forms •
available oniine ancf Improvements to the initial sales calling system (some
participants said that they did not receive calls back immedlately).
. Overall Ranking Averages: . .
o Reservation Process: 3.65
o Fees: 3.7
o Roam Preparation: 4.5
o Ambience:4.0
o Stat'f:4.2
o Cleanliness:4.4
o Building Appearance: 4.45
o f-Eospitllily:4.0
o Customer Servicc: 4.15
. Additional recommended amenities included a wireless microphone, additional
rooms wfth cooking options and sta{f to greet at the door. '
~
I.arge Corporation, Non{lient • Five had heard of CenterPlace
o Average Ranking: 3.8
. The most important qualities of cvcnt facilities were Hs[ed as staff, size of space,
catering options and A/V supporf.
• Current off-site'meetings held at:
o Davenport
o Convention Cencer
o Spokanc Club
o Mirabeau Park I•lotel
• Size, proximiry, availability and cost were listetl as top fattors in the decision-
making process for choosing a facfliry.
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~ Desautel•Hege . . ,
COMkUNICAT10N5 .
• Most organizations said that word-of-mouth was the most common resource . .
used; others cited the Incernet, phone book and the CVB. •
Event Planner, Non-Client
. 7he most important features of an event facflity included overall look,
clQanliness, friendly staff, Flexlblliry, a good A/V department, and returning
phone calls on tlme.
• Reasons for choosing one facilfty over another included; service, the need for overnight accommodations, and past experience with the facitiry.
• One planner safd he/she didn't rely on resources but instead personalty visited
the site while the other two said they use such groups as the CVB and local
publicatfons.
Best Practice Research
Best praccice research was conducted of 24 similar event facilities in che region
determine what they consider to be their core competencies. The organizations
surveyed includecf Zl Spokane locations, onc Spokane Valley location, one Rockford .
location and one Four Lakes location.
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~Desautel•Hege
C O M M U fl I C A T I 9 N 3
' The following chart detalls haw each faclliry positions itself in the marketplace. •
• , . . _y C, , C 7 ~ ` • ~ ' ' C • , N
- . , b ~ . . _ a ~ ~ . cL
E N m -m. ~ o w E
_ yr c'
14
v~+ ,
'i' . . ~ ~ • ~ a' b ~ m u -2! : E
- ~a
!!~c ~C.
. . ' M p•
W iy' • y
G^. ' a W
. . . . C ~ ~ ~ a ~ll u • 2 C 4
' v s - m' , v~ = V mra ai 'C G Y•
ei. a > F-
' .qn - ~ . U Oo S `
, ~i '
o ~ ~
e , .a
, ' . u w . ~ . E
Aendczvous Everits ,
Faciliri & Cuterinq ' x x x
Cencer Pointe Event I I x~ I I x I x I x I x I I ~ x I I
Facilitv . •
Beacon Hill Events X x ~ x~ X
Doubletrec Notef
'SQokane Citv CenleY I x x x
'Ridnach Hotel .I I I I I I I I I I x I
Red lton Rtver Inn x ~ x~ x x~ ~
Holiday A/uon Inn•Spokane ~ x I x I I I I I I x I I '
Norttie(n 4uesc ~ ~ ! X I , I I x
Caslno
I Narinali's Gardnn (nn ~ x 1 I ~ I x I I I I I I
I rdulcogawa Fart 1Vright ' I ~ I I I I ~ I I I I
InsNeute x
Arbor Crest 1'r(nerv
• ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
Cente~51 CoR~mu~ity I I I x I I I I I x
Glaver MansEon . ~ x x ~ x x x
Masnn(CTemule I , x ~ x x
Dzcades Banquet I I I I I I I I
fadlicv ' - '
Mirabeau Park ldotel "
and ~Coirventlon "
Centpr . x X x x x
~ Cent~ ce Cor~ventlen I I I I x I x I I x I ~ I ~ I I x I I I x
_ Anael(ca's I I f I I x ~ I I I I I I I x I x I
ATouch of Countrv z x
Cor61n Seni6r Activiry I I I
~ Center . i I I I I ~ , I t I i x~ ~ I x I 1 x~ I
I Caurtvard bv A4arrloc ~ x x ~ I ~ ! I I I
The Con, Canceoc . x ~ ~ ~ x ~ • ~ ~ ~ ~ ~ ~
EJ: Robert's Niar;3ion ~ ~ ! I I I I x I x I I
and t3ed and Breakfasr : I
The Servlce Staf(on x x
.
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~ Desautel•Hege C O M N U N I C A 7 I O N S ,
Spokane Convention and Visitors Bureau Meeting
DHC and CenterPlace Staff inet with representatives of the Convention and Visltors .
Bureau (CV6) on two occasions tn better understand how CenterPlace could collaborate
with [VB members and staff to leverage the facilities available at CenCerPiace for tourism
and business growth for the region. ,
7he CVB provlded insight into the perceptions of hoteliers, event planners and tour
operators both inside and outside the region. Recommendations from that meeting .
have been Included in the Strategies and Taetics section of this plan.
Role of the CVB in marketing CenterPlace
The CVB has two staff people who lead regional markeUng effor[s in Washington, Idaho,
Montana, Oregon, Utah and northem California. These individuals renresent the
Spokane event faeilitles and hotels and work to generate leads that meet the needs of •
interested dients. These leads are sent to area facilltles that can send a response
outlining how the faciliry would meet the event necds and include pricing. CVB staff
recommended that CenterPlace appolnt a single staff person who would be responsible
' for lead responses. They also recommended developing a template for these responses
and creating pricing packayes that would make responses more desirable (like ineluding
a per person price). The CVB also offers training to members on creating leads
responses.
Note: CenterFlace rereives about 2leads a month from rhe CVB. Most clienrs are looking for lodgrng and meeting space at the same Jocatron.
The CVQ staff attend tradeshows, event planner conferences and host `Discaver
Spokane" breakfasts. They educate potendal clients about the range of facilitfes
available in the reylon and focus on multl-day events. CenrerFlace may serve as a good
°secondary" venue far same of these events (like the site for a dinner for one night of a
conference). CenterPlace also has a presence on the CVB web site and in the meeting
planner guide.
CVB staff encouraged CenterPlace to pursue the event planner partnership strategy and
to include transportation as a part of packages. They emphasiaed that clients are
looking for turn-key service and will not choose •a facility that requires too much woric to •
10
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~ Desautel•Hege
COMMUNICATIOHS .
coordinate. Cltents also want a single point of rantact. They gave the example of how
the convention cencer and che fairgrounds use a staff person to be this single point of
contact and prov(de marketing support,
Other specific ideas from the CVB meetings. included: "
• Sports Lefsure event on May 811: consider attending this conference or have an •
event planner partner attend and represent CentcrPlace.
• Limlced Service Rrovider Hotels task force meeting in February
Consider a membership in the Inland {Vorthwest Business'I'ravel Association. The local chapter hosts events and has a web site at %%YAv.inbca.oro,. The local
contact is Karolynn Clark at Avista Corp. 495-2436. Annua) dues are S75.00_
• Conslder memberships in Meeting Planners International (h9Pl) and the Northwest
chapter of the I'rofesslonal Conference Management Associarion (FCMA). PCMA
has a meeting in Tacoma on April 12`1 that is open to non-members. '
• Consider sending a CenterPlace representaeive on one of the CV8's regional tours, 1(ke the Montana Sales Blitz. These caurs promote Spokane facilities to .
, event planners and tour operators.
Public Facilities District (PFD) Meeting
h9ike Jackson and Michelle Hege met wlth Kevin 7wohig, Executive 17irector of the PDF,
an March zl"to researth how the PFp prices and packages its facilities for clients. Key
flndings from that meeting can provide CenterPiace with ideas for developing packages
that vrill be more desirable for corporate clients. Findings include:
• As a public agency, the PFD faces constraints slmllar to the City in terrns of price
flexibility. Smaller facilicies such as meeting rooms adhere to a rate card. Larger
' facilities such as the arena and convention space utilize a combinaCion of food
charges and room rentals to acfileve set revenue levels. By cornparison,
CenterPlace would be consider a"smaller faciliry."
• The PFD has an exclusive partnership with CenterPiate to provide food for Its
facilides. The PFp gets 239b af all food charges to cover faciNry fees and uses
this as a credit toward facility space/room usage. • The PFD Board appraves rate card prfcing and pricing packages every nwo years
and as-needed on an indlvidual basis (fnr large events). The venues aNow free
use for some community events (Ilke graduations). Havever, ic considers any
event that charges admissinn to be a commercial event. '
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~ Desautel•Hege
C O M M U N 1 C A T I O N S
Kevin suggested CenterPlace research a food service agreement. There are many
options for this, but he viewed lt as a critical element In making CenterPlace
more attractive to corporate clients. Having control of the food service provldes
a facility with additional revenue, accountability, quality control, beYter control
over alcohol usage and a turn-key package option for corporaee clients that will
be more attractive and competitive in the maricetplace. •
Community Colleges of Spokane (CCS) Meeting "
hlike lackson and Michelle Hege met with Scott Morgan, C00, and Anne Tucker, PIO , to '
explore ways CenterPlace and the Community Colleges of Spokane could collaborate in
the promotion of CenterPlace. Key findinys from that meeting can be used to develop
collaborative marketing tactlcs. Findings include:
• One of the issues CCS Faces is that many of the dasses it offers at CenterPlace
do not fill up and musc be cancelled. If CenterPlace can help promote classes in
the lobby, on the web site and any other venues, that may be helpful to CCS.
• The ultimate goal would be to ofFer a full two-year degree at CenterPlace.
However, this Is not economically feasible at thls time. This would also lend itself
to greater opporcunities for the Running Start Program for local high school
scudents.
• Community Colleges of Spokane offers training to businesses and organizations
through its gusiness and Community7raining (BC-1) division. These offerings
could be very appealing to businesses that use CenterPlace for eornorate
meetings or trainings. Thc BCT program offers everyching from campucer training to leadership training as well as customized Yraining for individual
. businesses. 7hese offerings can be included on CentcrPlace's web site and in
materiais that target businesses. it also might be possible to make camputer
labs CCS has at CenterPlace available for CenterPlace clienu when they are noc in -
use by CCS. These ofierings can be included on CencerPlace's web stte and in
materfals that targee businesses.
• As CenterPlace expands iu vreb site, it could indude links to the CCS web site •
and classes offered at CenterPlace as well as informatlon regarding the BCT
program. CCS eould indude a 11nk to CenterPlace on its web sitc as well.
Information could alsa be included in direct maflings to businesses.
. The Parks & Recreation department could include information or an ad in its
seasonal brochures about CCS class ofierings.
12
~ Desautel•Hege . C O M N U N 1 C A i I O N S
/
• CenterPlace's lobby could be utflized f'or a display that helps to educate people
- who come to the building about what types of classes are offered there by CCS.
The display could change quarterly, feature different types of offerings and
promote class enrollment per9ods. Ideas for classes could be solicited from
people who use the bullding - this helps CCS plan new classes.
CenterPlace szaff will coordinate with Anne Tuckcr to continue to explore joint promotional opportunities as the CenterPlace regional marketing plan is implemented.
~
13
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~ Desautel•Hege C O M M U N I C A T O O N S
Regional Marketing Goals & objectives
The CenterPtace Mission Statement:
To operate and maintain an event center that meets the needs of Spokane Valley
residents and guests. Support Iocal business and regional tourfsm. Provide outstanding customer service. Strive to build community identity through a variery of recreational,
educational and wltural activities for all ages.
Defning the Regional Marketplace
The recommended market area for regional marketing activities for CenterPlace is . '
eastern Washington, northern Idaho and western Montana. This region includes the
greater Spokane region as well as Yakima, Tri-Cities, Moses Lake, Coeur d'Alene, Post
Falls and M19issaula. The Spokane Internatlonal Airport serves as an air hub for these .
markets and organizations wlth multiple offices or facilities in the region often look to
the Spokane area as a central and convenient gathering place. CenterPlace's marketing
investment is best spent in this area as it seeks to grow its reputation. As the marketing
program maeures, additional markets could be investigated, but this three-state region .
is the recommended starting polnt. As CenterPlace laoks to increase hotel nlghu in the
City of the Spokane Valley, weddings and multi-day corporate events are also the best
types of events to accomplish this. Because the facility has already successfully
established Its wedding business, goals focus on corporate events co fiil the muld-day
and mid-week capacity.
Regional marketing goals and objectives will help CenterPiace define how marketing
activities will successfully support the growth and the mission of the facility. Goals
outline what the organization wants to achieve and objectives define haw the goal will
be measured. In discussions with CenterPlace leadership, DMC recommends the
follo►ving marketing goals and objectives in support of the above mission:
Goal 1
• Increase mid-week and multi-ctay usage of CenterPlace from regional customers.
Objectives
• Increase mid-week bookinys at CenterPlace by 10 percent over the next 12 .
' months.
, 14
~ Desautel•Hege
GONYUNICATIONS
• Increase multi-day bookings at CenterPlace by 5 percent over the next 12
months. Goal 2
• Increase awareness of CenterPiace as a high-quality regional event facility in the
Spokanc region and a three-state region (ncluding northern Idaho, Western bSontana
and Central/Southernbyashington.
Objective
Increase awareness of CenterPlace and its offerings among "priority
audicnces" such as event planners and corporate clients.
o Letter-writing campalgn to area event planners .
o Open house to event planners throughout region
o Region-specific advertisements in publications reaching event planners
and corporate dlents
Goal 3
. Increase understanding among key user audiences about what CenterPlace provides.
This wouid Include CenterPlace's role in planning evenCS, policies pertaining to use
and opportunities for collaboration, etc.
Objective
~ . Inerease usage of CenterPlace among hnteliers and event planners in a
collaborative process.
o Plan to execute one event in Che next 12 months that represents a
partnership with area hoteliers and/or event planners.
15 ~ J .
"Desautel-hlege
C O M M U N 1 C A T I O p 3 .
Audiences -
. ~
Discussions with CenterPlace leadership and the research DMC conducted helped to
deterrnine [he °priority audiences" targeted by this marketing action plan. These
audiences are important because they'represent the groups of people who make event
location decisions or influence those decisions. Messages and tactics in this document
focus on reaching priarity audiences, which Include:
Hoteliers • This audience includes all local hotel and inn managers or owners. A9any hotels
• do not possess the facility space to accommodate certain size groups. Therefore
CenterPlace can provide the needed space and.services to augment whae services
hoteliers provfde.
• Hoteliers could rent space to fulfill their clients' needs instead of'simply sending
the clfent to [enterPlace.
• Research conducted with members of this audience identifled that hoteliers do
not understand hotiv to best use CenterPlace to their advantage. 7hey see an
opporcunity to utflize CenterPlace as an extension of their internal facilities, but
do not fully understand the business model and haw to best make that model '
work to meet their needs.
Event Planners ~
o This audience includes all local, regional ancl natlvnal event•plannfng specialists
who plan personal events such as wecldings, private parties, etc. as well as
corporate events. CenterPlace can serve as a resource for these planners and as
an option for evenc space for corporate and prlvate evenu.
. • Research conducted with members of this audience identified that they do not
fully understand the offerings and limitatlons of CenterPlace. This provides an
opportunity to educate this audience on how to fully uYilize CenterPlace when
planning events for their dients.
Corp orate/orga n izatio n al event planners
• This audienee includes'all Ineal and regional corporate/small
business/organizational event planners and administrative staff whose
responsibiliry it is to facflitate corporate events. CenterPlace should communlcate
16
~Desautel•Hege C O M Y U H 1 C A T I 0 N S
not only to local organizations but alsa those on a regfonal scale (northern •
Idaho, western Montana, etc.).
• Research conducted with this audience tdentified thac there fs great opportunity
to educate members of this audience about CenterPlace. Organizations that •
have used CenterPlacc in the past have a high regard for tF►e faci(ily and would
use it again, however organizations that have not used CenterPlace did not have
a good understanding of the faciliry and its nfferings. This provides an
opportunity to educate corporatians and other organizations throughout the
regfon on how CenterPlace can meet their event needs.
7our operators
• Thls audienee includes tourism groups and indfvlduals who plan and adrninister
tours thaL visit the Spokane region. hlany visitors may not know their way
around the regfon and therefore rely on such operatars to guide them to premier
locations In our community. With that said, CenterPlace can bc a stop on
regional tours, where tour operators can,utilize its beautiful grounds, services
and faePlides. '
CenterPlace has not cargeted this aud(ence to dace In its marketing efFans. There is
opportunity to reach out to taur operators with a distinct message of how they can utilize CenterPlace as part of their tour plan and actlvitiCS.
t
~
' Consultants/Corporate Trainers .
• Companies that provide tralning (such as Dale Carnegie) but do noc maincaln
local offices or training centers. ,
• Organizations that might utilize CenterPlace for additional meeCing space.
• Corporate trainers within larger corporations (this group will be reached through
ihe "corparate/organizaYional event planner" audience).
• Groups in Chis category would include arganizations like:
o Associated Indusiries
• 920 N Washington St
Spokane, WA 99201
• (509) 326-6885
o Dale Carnegie Training
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~ Desautel•Hege
C O M q U N I C A T 1 O N S
• 1 B25 N Muithinson Rd
- Spokane, WA 99212
• (509) 327-8122 • .
o Leadership Spakane
• 801 W Riverside Ave Ste 220 -
Spokane, tiNA 99201
• (509) 459-41 10
o Spokane Chapter of NHRA9A
■ (509) 789-2132
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~ Desautel•Hege C O M M V N 1 C A T 1 O N S
Key Messages
The messages that an organization communicates to its audiences need to be strategic, understandable, and succinct. One of CenterPlace's greatest attribuYes is its locaefon
and beautiful grounds (e.g., park setting, abiliry for outdoor activities, near the .
Centennial Trail). These qualities differentiate CenterPlace from other facilities and
should be featured prominendy. Full descrlp[(ons and Iists of features can be used to
suppon these high-level positioning messages: '
• CenterPlace is a beauciful retreat where business meets pleasure. Locaeed in
Mirabeau Point Park near the Spokane River; paChways connect yvu to local parks
and the Centennial Trail. •
• Conveniently located in the Spokane Valley, CenterPlace is just minutes from
downtawn Spokane and Liberty Lake.
• CenterPlace opened in 2005 and boasts comfortable and contemporary spaces to
•meet your business event needs. '
• An extension of ynur own meeting facilities, CenterPlace ean serve as your
business' home away from home {or annual meetings, employee retreats and
tralnings or last minute business meetings.
. An auditorium, executive conference room, banquet space with courtyard access
and fireside lounge are just some of CenterPlacc's premier faeilitles for large
group meetings.
• Centerf*lace facllities accommodate groups from 10 to 500. suilding capacity is
800.
• . With the latest audio/visual technology and wireless internet access,
presentations at CenterPlace are state-of-the-art.
• CenterPlace offers flexibllity in catcring options, allowing you to choose from the CenterPlace catering list or utilize our commerclal kitchen to prepare food.
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~ AOI~kDesautel-Hege
C O Y Y U N 1 C A T 1 O N S ,
Marketing Strategies/Tactics
. ~
To effectively communicate all chat it offers, CenterPlace must utilize various marketing
strategies and tactics that reach all identified audiences. Based on research, and
conversations internally with CenterPlace staff and parcners, DMC recommends
developing tools to properly educace hoteliers, event planners, etc. about the amenitles
CenterPlace offers and how they can best utilize it to augment cheir existing event
facilities. These strategies need to be part of ari overall administrative plan that
designates key roles, budget and timeline so as to ensure that they are accomplished in
an eFfective manner.
Develop a paRner kit for hoteliers and event planners • This kit would include printed materials such as room descriptions, pricing sheets,
photographs, etc. but would also go further in explaining how to best utilize the
CenterPlace facility. This partner klt will also include (nformation an restrictions for
using CenterPlace as a ciry-owned entity. Kits should be sent to all hotel and event
planning partners and used In one-on-one meetings. The final kit would include:
. Room descriptions: A brief description of all room offerings at CenterPlace
Including size, technology resourees, capaciry, etc.
• Pricing sheet: A detailed description of the pricing structure for CenterPiace.
• Phoiographs: Photography is a great way to Ict che CenterPlace facility speak for
(tself. In addftlon to the stock photagraphy CenterPlace currently has, DHC ,
recommends working with clients to obtain some images of events at
CenterPlace to help illustrate how the facility can meet various needs (releases
are needed).
• "How to use CenierPloce" processes: One of the main areas where CenterPlace
needs co educate hoteliers and event planners (s on how to use CentcrPiace.
This document would contain an overview of the business structure of
CenterPlace, that it fs an event location only, noi a full•service event Facllity, and how they can use that structure to their advantage. 7his could fndude:
o A comprehensive list of the amenities that are available wiCh a
CenterPlace room rental. •
o A list of servlces that hoteliers are expected to provide (to avoid any
confusion).
o The list of approved event planners.
zo
~ Desautel•Hege
coKbuwicATions
o Wow to use outside catering avith CentcrPlace, including using hotel and -
restaurantcatering.
o Restrictions on alcohol use.
o How to collaborate with other businesses in the City of Spokane Valley to
create a successful event.
. Ways to use CenterPlace: The Partner Kit would include ideas of events that
coulcl'take place at CenterPlace and hrnv to use the natural setting of CenterPlace
to their advantage. Potential event topics could include:
o Group hike thac ends with a picnic at CenterPlace
o Group boat float that either puts in oc takes out at CenterPlace
o Bicycle trips that use CenterPlace as the starting or ending location •
o Themed dinners that utilize the outdooratmosphere
One-on-one meetings for hoteliers and event planners . Once the kit is developed, DHC recommends having one-on-Ane meetings for both
targeted hoteliers and event planners to review the pieces of the partner klt and explain
all the diFFerent ways that CenterPlace can be used. These meedngs would provide an
opportunity to fully explain hotiv CenterPiace Is structured, hovv to best use CenterPlace
resources and how tn work together to achieve the best event resulc. DHC recommends
using case study examples, such as the zip 7rip event and other successful business
and hntel-based events, to highlight how CenterPlace can truly work for hoteliers and
event planners. Each mecting should focus on how the hotel owner or evene planner can
use CenterPlace tn their advantage.
In order to increase collaboration between CenterPlace, hoteliers and event planners,
DHC recommends using a nortion of the meetings to brainstorm events thac could .
utilize CentcrPiace and how those events could be most successful.
Develop a Ilst of "approved" event planners for working with CenterPlace.
One challenge that CenterPlace faces is tNat it is not a full-servite evenc fadlity. Some of
the rnost successful evenu held at CenterPlace have used an outside event planner that coordinated all event logistlcs. DHC recornmends developing a(ist of "approved" evenC
planners that tan be recommended for full-service event planning. When an event lead
comes into the CenterNlace ofFce, staff inembers can provide this list as an opUan if the
client is looking for a turn-key solution.
z1
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C O M 4 V N 1 C A T I 9 N S
This service ccauld be branded as "LenierPlace's Panner Services"or something
similar and promoted as "a partnership with the region's event planners to provide turn-
. key event support." CenterPlace currently has a similar program for catering services but
this can be expanded to intlude full service evenC planners.
Because CenterPlace is a city-owned entity, DHC recommends developing the list of
approved event planners. A statement of yualifications from each vendor coulel include
criteria such as services offered, examples of successfui events, references, etc. •
Vendors woulcf also be required to show proof that they meet minimum City
requirements Including Ifability insurance anri Business Registration. AII yualified
vendors wauld be placed on the list. Once a list of event planners is developed, that list
wauld be provided ta CenterPlace customers. The custnmer would be responsible for
reviewing the list, interviewing and seleceing thc event planner of'their choice.
Periodic email updates
CenterPlace staff should collect and update contact information and email addresses
from all partners, event planners and corporate/organizacional cllents. This Iist will
beco.me a valuable and Inexpensive way to stay In touch with your best repeat
customers and remind them about CenterPlace a few times a year. Emails could be sent
on a quarterly basis and address the upcoming season (a summer themed email fn the _
early spring and a holiday-themed email in the early fall, for example). Emails could ~
include a brief example or two of successful events and/or ideas to spark interest. ror
summer, an update could Indude ideas about how to incorporate an outdoor picnic and '
bike ride fnto a trainfng or sales meeting. A fall update could address ideas for sCress-
free holfday gatherings at CenterPlace. Email updates could drive traffic to CenterPlace's
web site or administrative assistant for more detailed information.
Website update . .
CenterPlace's current website provides a good overvietv of the facility, available services .
and reservation inFormation. DHC recommends adding to the existing website with
additional information that makes thc site more experiencfal. Information on how to use
CentcrPlaee, induding event ideas, will help businesses from outside the irnmediate
Spokane area get a feel for how an event at Centerplace could be a success. A link ta
Community Colleges of Spokane offerings cauld help to promote the educational use of
22
~ Desautel•Hege
C O M U C A T ATI ONS
the building. Including a phoco gallery that has examples of successful events
. (especially events that hacl an vut-of-the-box theme, utiHzecl indoor and outdoor
facfllties, or utilized local partners) would help tell the full story af CenterPlace. Photos
that show greater use oF the campus and Centennial traii rvould be beneficial. ,
Brochure update .
CenterPlace's current brochure also offers a good overview of the faciliry. As stock of
the brochure begins to run fow, DMC recommends updating the piece with messaging
discussed in the plan. One approach Co consider would be to shift to a series of one-
' sheets that can be tailored and included in the informatlon kit folder. This would
provide greater flexibility in tailoring information for individual prospecu. One-sheets
could be developed for: .
• Wecfdfngs & famity reunions .
• Corporate crainings and meetings (including CCS BCT trafning offerings)
• Rttreats
• Mufti-day events (wlth a focus on hatel partners)
• CenterPlace's Partner Services (the event pianner list/service)
• Themed lunches, dinners (for tour operators as well as event coordinators)
One-sheets can u4ilize tailored capy and photography that help to bring these types of
. events alive for the client.and can also include a set of features/benefits of the facility
that stays the samc (or very similar) across sheets. ' Host high-leverage community events and meetings One of the best tools CenterPiace has ta maricet its event facility is the facility itselF. By
hosting community events, CenterPlace will have key business lelders from throughout .
the region in the facility where they can experience first-hand all that CenterPlace has to
offer. By marketing space for these groups to hold events, CenterPlace can Introduce
the faCility to more decision malters throughout the region_ DHC recommends reaching
out to business, service groups arsef charitable organizations in the regian Including:
~ Business groups .
o Spokane Regionai Chamber af Commeree and Spokane Area EDC
o Greater Spokane Valley Chamber of Commerce
o LaunchPad
o Spokane Advertising Federation
23 ~
~ .
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~Desautel•Hege
C O M M U H I C A S I 0 N S
o Spokane Women's Business Center
o Spokane Society of Young Professionals
• Service clubs . o Rotary
o Kiwani5 .
o •Exchange Club •
• Charity evencs
o Vanessa Behan Crisis Nursery (Keeping Kids Safe Banquet) •
o Sacred Hearc Children's Hospital Faundation (luncheons, etc.)
o Children's R4iracle Network (Chef's Culinary Classic)
o McDonald House (community art projects, auctions, etc.)
o Big Srothers Big Sisters (Big Magic Breakfast)
o Second Marvest Food Bank (Take a Bite OuC of Munger dinner and auetion)
o The Foundatfon for Deaeoness and Valiey Mospitals (fundraisers, etc.) ,
a Nomprofits: Below is a Ilst of the top 10 largest social-servite non-profits in Spokanc
from the 2006 Spokane Journal of Business' 6ook of LisYS. All of these non-profits will likely have multiple events each year.
o Second I-larvest Food Bank • o Communiry Health Associacion of Spokane
o Inland Northwest Blood Centcr
o Spokane Neighborhood Action Programs .
o Goodwill Industrles of the Inland Northwest - o YMCA of the Inland Northwest ~
. o Hospice of Spokane
: o VNA Home Health Care Services
o Skills'kin
o Community Frameworks
Some of these organizations are already clients and have the potencial to expand the
number of events held at CenterPlace. For thase organizations that have not used the
faeiliCy, letters could be sent offering a tour and including an information kit.
CenterPlate brochures should be distributed ta all attendees as well.
24 '
A Desautel•Hege C O M U U N I C A T I O N S '
l
; Media relations
" Working with the news medla is among the most powerful ways of lncreasing awareness
of CenterPtace. The media is an important vehicle for building awareness of CenterPlace
as an event facility and the services provided at CenterPtace.
nFtC recommends that CenterPlace sfaff look for possible netivs stories dur9ny the year
as you work with clients on events. -
• 'I'he ultimdte goal of any media relatlons program is to seCUre posidve news stories
about CenterPlace as well as events chac take plaee at CenterPlace. CenterPlace should
• target outlets including:
• Spokesman Review (and its Valley Voice)
• Spokane Valley News Werald
• Lfbercy I.ake Splash
• Coeur d'Alene press
• SpokaneJournat of gusiness
o Montana Business Quarterly
• Idaho Business Review
• 1h'ashington CEO
• Yakima I-lerald Republic • Tri-City Herald
- _ ' • Puget Sound Business Journal . • Daily Record
• 1Nenatchee 1Nnrid
Potential news stpry angles could Include:
• The success of CenterPlace as a city-owned entity that promotes tourism and growtfi
for local businesses. •
• CenterPlace as a catalyst for an emerging business and educat(on corridor in the
Spokane Valley.
• Success of chariry events held at CencerPlace. .
• How a local or regionai business put on a unique event usirig CencerPlace. For
dallies or business journals outside the Spokane region, there w(II need to be a local
angle involving a business from their area.
Z5
\ ~ .
/
~ Desautel•Hege C O M M V N 1 C AT I 0 N 5 '
• The CenterPlace and CCS collaboration and how it is helping to bring educational
offerings to Spokane Valley residents. -
As events are in the planning phases, CenterPlace staff should be on thc look out for
events that might make interesting business news angles.
Open house for corporations
DhlC recammends that CenterPlace host an open house and invite potential corporate
clients using a direct mail piece. This event would shorvcase all chat CenterPlace has to
offer as an event facility through technology demonstrations and tours. In additlon,
catering stations could be set up in the great room where local caterers could feature
their menus and hoav they have arorked wfth CenterPlaee. You could consider broadening the event to involve other partners like hoteliers, event planners and other
vendors if you flnd they have interest. '
This event would showcase the full CentierPlace experience and should include outdoor '
activieies and/or stations as Wvell as indoar displays. Potential displays and activities
. could include:
• Food tasting with locai caterers prnviding samples of thelr menu items
• Outdoor exercise activities utilizing open spaces, Centennial Trail, etc.
. Hands•on demvnstration of touchpad voting technology
• Video or slide show of CenterPiace shown in Great Room . .
• Special make-and-take craft in the Craft Room
Direct mail for multi-day regional events -
pirect mail advertlsing pravides an opportunity to showcase multiple benefits of
CenterPlace in a very personal way. DHC recornmends that CenterPlace develop a direet
mafl piece and make it avallable to partner hotels, event planners and caterers thae
promates using CenterPlace for regional multi-day events. This direct mafl would entice
both local and out-Af-area large businesses to hold their next event at CenterPlace, while
using local hotel rooms, event planners and caterers. By highlighting the benefiu of
. CenterPlace and its panners, this mail piece will provide a virtual showcase of how the
client's next event could be a success in the Spokane Valley at CenterPlace. A mailing
. I(st of large regional ernploycrs could be purchased covering businesses and
organizations in eastern Washington, northern Idahn and westem Montana. Criteria for
26
~ Desautel•Hege
C O N M U N 1 C A Y 1 6 N S
this mailing shnuld include the Nkelihaad of a dient needing area hotel roams. The -
"offer" in the mailing could be a full CenterPlace informatian kit, including CVB
information and CCS BCt'training offerings.
17irect mail for corporate meeting and training use
Direct mail is also a good vehitle for expanding awareness wiCh Spokane region large '
businesses and organizations about CenterPlace as a venue for trainings and meetings.
A series of postcards could be developed rhat target large corporations, higher
education institutions, government agencies, etc. The piece should highlight
CenterPlace's location, campus, fac(litfes and technology and CCS RCT offerings. Once
the event planner list is in place, this piece should also educate audiences about the
availability of this servfce.
pirect mail to tour operators
i"he CVB recommended outreach to regional tour operators as a good method for
edueating them about using CenterPlace as a location for a tour stop in Spokane. This
type of event would Iikely require involvement from an event planner who could help
develop a series of packages thaC would be attraccive [o tour operators. Ideas included
things likc a visit to Greenbluff for fruit picking foilowed by a picnic or lunch at
CenterPlace, a Tuscan dinner after a visit to The Barn on Trezzf Farm or a birding outing
(by boat or by bikc) along the Spokane river. DHC recommends talking with the event
planners that apply to be a part of CenterPlace's "Partner Services" about collaborating
on a mailing to targeted tour operators. The CVB can also serve as a resource and can
provide a list of appropriate operators. Yhe mailing could be a simple letter •
accompanied by a fact sheet featuring tour ideas that could be purchased through the
event planner partners. 27
C"11
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~ Desautel•Hege
C O M 4 U 9 1 C A 7 I O H S
Advertising ~
~
Print advertising for CenterPlace can assist in communicating the benefiu of the facility
to a wide audience. DHC recommends focusing advertising on key business,
entertainment and travel industry publicadons as the highest-leverage advertising
opportunities. CenterPlace should look at advertising in thc follawing publicatfons at
leasc quarterly, as budget permits, to achieve successful frequency with each
publication: - r-. '
. , - . Frequency . .
• of
:Publication:' • Readershin Circulation aublication' _ Ad Size Cost
Business IeaderS and
business ovrners in
Spokane Journal of Spokane and Kootenai 1/.2 Page
Business (onqoinq) Countv 15,000 Bi•4Viceklv Full color 5985/ad
. DpGiSi0i1 R1dIC2f5,
Idaho Business awner, managers, other 1/2 Page
Review business orofesslonals 12.000 Wecklv Full color S449/ad
CE0's, executfves,
flnancial advisors, 1/2 Page
Washinqton CEO business ovmers 34.500 Monthlv Full tolor 52829/ad .
Spokane Club: Club rnembers, 1/2 Page . Siqnals business orofessionals 10.000 Monthtv Full Colar 4599/ad
Spokane Chamber of '
Commcrce Oirettory Buslness leaders, 1/2 Page
(ongoina) decision-makers. ctc 2.500 Yeariv Full color S1395/ad
Spokane Valley
Chamber of
Commerce Dlrectory 3usiness leaders, 1/2 Page
' (ongoinq) decision-makers, etc 5,000 Bf-Yearlv full Color 51375/ad
Spokane CVB: Visitors, tour operators,
Spokane Regional travel agents, meeting 1/3 Paye
Visitors Guide olanners and iosjrnalists 180.000 Annual full Color 51530
RegEon's only media
Spokane C'VB: vehicle specifically'
Mecting Planners targeted to professional Full Page
Guide meednq nlanners. 2.500 Annual Full Color S 1 S00
1/3 Page
Alaska Air and Travelers, Business 1.87 million Full Color
Horizon Air leaders, event planners, passengers/ in
Publications• etc. mo. Monthiv Horizon 52365
7ravelers, 8usiness
Spirit Magazine' leaders, event planners, • 1/3 Page
(Southwest Air) etc. 3.215.100 Monthlv Full Color 58469/ad
28
~ Desautel•Hege C O M M U N 1 C A T 1 O N 5
'The regional airline magazines are a good venue for ads that reach business decision-
;
makers, but the costs are high. 7he Horizon Air Magazlne is the best fit for CenterPlace.
It produces an annual feature/special adveriisiny sectfon on the Spokane reg(on. These
publications should be considered only as budget allows and might be better suited for
advertising at the marketing program matures. • _
Addieional publlcations for consideration could include professional publications or
newsletcers targeting more.speciflc professional groups often seeking large meeting
space (e.g., engineers, teachers, doctors, attorneys). ~29 " .
i\ ~
~Desautel•Hege
C O M M U N I C A T 1 0 K S
Additional Recommendations for Further Research
. ` ;
Three key ideas emerged from meetings with both city councfl members and
organizadons like the CVB and PDF. Thesc ideas are around staffing support for
CencerPlace, pricing structures and faod service. Each of these topics merits furtheP
research and discussion. eomme~rt [mii]: Nizhelle, I agree
on the topics that need ta be
reseatched by don't vrant to
oonfuse thet the N8. VOI' wpUILI
Stdffln SU Oft bc involved In policy and
9 PP operotinnal discussiorss.
A dedicated staff person who can provide a single polnt of contact, factlitate excellent
customer scrvice and support rnarketing activities such as responding to CVB leads and
attending communiry meetings and events would be an asset to the facility. This job
could be a Combination of administrative and marketing support. Marketing Interns
could also be utilized to take on "specfal projects" and prafessional service firms could
implement pleces of the marketing plan chat require proFessfonal graphic design, wricing and media relations activities.
Pricing Policy and Packages
Another idea that came up repeatedly was che need for priciny Flexibility ancl packages
that will be more appealing to corporate clients. CenterPlace staff should develop a
range of packages (adopted by Ciry Council resolucion as needed) and would address
Comment [mJ2]: 1 qqrme cnd wnuSd ~
some of the needs in this area. I..................................................................................... " eofinicayun&nis rcm= nut g~-.,..
Mari;eting Pt,in N•ill bc edopted by .Y ,
• • co~mc+l, l wrnxld nut wnnt tLis to be ~
Food Service eonsuciedasaroqvircmenx
The fact CenterPlace does noC have an in-house caterer is both a strength and a
weakness. 1Nhile it is very appealing for some wedding and special event clienu, it will
be a barrier to developing corporate business. Research showed corporate clients want
easy turn-key service anci a single point of contact. While the event planner RFP can help
support this, a limited scope relationship with an in-house catercr should be researched.
DHC recommends staff exam(ne this issue and research possible arrangemencs for
consideration in 2008. This issue will be an important one as maintainfng flexibiliey and
supporting area eaterers and restaurants remains a priority for eity council members.
30
~ Desautel•Hege .
cowMUxicAriaes _
J' Timetine
Communication and marketing activities can take place throughout the year but there
are some activities that should logically take place before others. Some of the activities
outlined in thls plan should be front-loaded in the marketing year to encourage the use
of CenterPlace by hotels and event planners' as soon In ehe year as possible. While
CenterPlace staff workload and activities will dictate final scheduling af tactics, a
teniative timeline could proceed on the following schedule (gray squares note
recommended work actlvlty by quarter).
-l
Tactic_ , I Quarter l I - Quarter 2,1 Quarter 3 :Quarier 4
_ - - - - - : I
Develop a panner kit for ,
hateliers and even[ nlanners • .
One-to-ane meetings for hoteliers and event planners '
bevelop a list of approved '
• event planners and feedback . form .
Periadic email updates Website update
I
Brochure update I As needed I I I
Host high-leverage
community events and
meetings
Med(a relatfons
I Open house for corporations
Direct mail qn muiti-day ^
events Direct mail for corporate . . " :
meeLing and training use •
I Tour operator mailing I _ - I I
~
. ~ Advertfsing ~ - I ~ . ._I .
31
~
CITY OF SPOKANE VALLEY '
. Request for Council Action
Meeting Date: April 17, 2007 City Manager Sign-off:
Item: Check all that apply: consent. ❑ old business ❑ neve business ❑ public hearing
❑ information X admin. report ❑ pending legislation
AGENDA ITEM TITLE: Solid Waste collection opfions
GOVERNING LEGISLATION: RCW 35.02.160, RCW 81.77
PREVIOUS COUNCIL ACTION TAKEN: Sfudy session February 18, 2003; Regular meeting
April 22, 2003. . "
BACKGROUND: At incorporation, the City was served by Waste Management for residential
solid waste (garbage) collection, and Waste Nianagement and Sunshine for commercial
collection. The mechanism for doing so was a certificate from the Washington Utilities and
Transportation Commission (WUTC). This certificate continues forward unless affirmative steps
are taken by a city after incorporation.
~ On February 18, 2003, the Interim staff presented information related to options for solid waste
collection. Included in that information was a report by the Solid VIlaste Transition Committee.
The options for the Council consideration at that time were to:
1. Buy out the existing providers and take over;
2. Terminate the certificate and grant a contracf under which the City would be the
regulatory lead; or
3. Terminate the certificate and grant a franchise under which the WUTC would continue
to be the regulatory lead. Based upon fhe information presented, the Council elected to preserve all of its options for the
future, and instructed staff to send a letter to the Washington Utilities and Transportation
Commission WUTC putting WUTC on notice that the City intended terminate the certificate, but
that there does not appear to be anything identifying that the City intended to take over for
WUTC to perform the regulatory function over Waste Management and Sunshine. As such, I
can only assume that the Council was cnoosing option 3, above. Option 3 would allow the City
time to consider a broad range of options, including at the end of seven years to bring the
service in-house, to contract with the existing providers, or to contract with other potential
providers.
It came to staff atfention recently that the letter was drafted, but never sent to WUTC. Additional
research alsoshows us that there was an additional step that would have been required, and
that would be to come to agreement on franchises with Waste Management and Sunshine
concurrent with the termination with WUTC. At this point in time, the staff would like to knovv from Council whether option 3 is still the
preferred option. If so, we will take immediate steps to accornplish the Council's decision.
Specific s#eps wouid be to give WUTC preliminary notice of the #ermination of the certificates,
then negotiate and conclude franchises with the two providers for seven years. Once those
were concluded, send WUTC formal notice of termination, with copies of the franchises so that
WUTC can perform the regulatory function over the seven year franchise term. .
Affer that is done, staff can compile additional data for Council on what the long term options
might look like. OPTIONS: Schedule for a motion consideration whether to affirm the prior decision, or to revise
the prior decision.
RECOMMENDED ACTION OR MOTION: Consensus to place on a regular meeting for
discussion and decision.
BUDGET/FINANCIAL IMPACTS: None in the short term, unknown long term.
STAFF CONTACT: Cary P. Driskell, Deputy City Attorney
ATTACHMENTS:
CITY OF SPOKANE VALLEY •
` Request for Council Action Meeting Date: April 17, 2007 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing .
❑ information admin. report ❑ pending legislation
AGENDA ITEM TITLE: Barker Road Bridge Update
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: 1) Approval of 2007-2012 Six Year Transportation '
Improvement Plan, which includes the Barker Road Bridge project, 2) Approval of a Local
Agency Agreement and Project Prospectus with WSDOT, 3) Approval of Consultant Services
Agreements for Type, Size and Location Study, and Final Design contract with CH2M HILL, 4)
Informational Memo dated July 31, 2006 regarding recommended bridge closure w/ detour route
BACKGROUND: The City of Spokane Valley received a Federal Bridge Replacement
Advisory Committee (BRAC) grant covering 100% of the cost for replacement of the Barker
Road Bridge ovzr the Spokane River. At the time of funding approval the County°s total
L~vfJ estimated cost for the bridge project was $8,092,700.
Staff has contracted with CH2M HILL to complete the final design and prepare bid documents
for the bridge replacement project.
Staff will present an update on the project.
OPTIONS: P'resentation only. RECOMMENDED ACTION OR MOTION: Presentation only BUDGETIFINANCIAL IMPACTS: Presentafion only
STAFF CONTACT: Steve Worley, Senior Engineer - Capital Projects
Neil Kersten, Pubtic Worlcs Director .
ATTACHMENTS PowerPoint presentation
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: April 17, 2007 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business Ll new business ❑ public hearing
❑ information N admin. report ❑ pending legislation
AGENDA ITEM TITLE: Appleway Avenue Reconstruction Project - Liberty Lake MOU
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Informational Memorandum included in April 10,
2007 Council Packets (1'itouch).
BACKGROUND: -
Approximately 400' of the east end of the Project lies outside of the Spokane Valley City Limits. '
It is our recommendation to extend the roadway improvements to complete a gap between the
City Limits and the recently completed improvements to the east. This improvement benefits the
City of Liberty Lake, therefore tive propose to enter into an agreement with Liberty Lake for them
' to pay their proportionate local share of this portion of the project. Their local share is estimated
--J to be approximately $26,463. Federal funds are available for 86.5% of these costs.
Attached is a draft Memorandum of Understanding (MOU) between the City of Spokane Valley
and Liberty Lake. This MOU was sent to Liberty Lake for review and comment on March 16,
2007. No comments have been received yet.
Also, attached is a letter and preliminary cost estimate that was sent to Liberty Lake.on August
- 18, 2006.
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Discussion.
BUDGET/FINANCIAL IMPACTS: If Liberty Lake agrees to fund the Project within Liberty Lake they will pay their proportionate share of the Project. If they do not agree to pay then these
improvements will be removed from the project and the overall project budget will be reduced
approximately $196,000. STAFF CONTACT: Neil Kersten, Public Works Director
~Steve M. Worley, Senior Engineer - Capital Projects
ATTACHMENTS DRAFT MOU sent to Liberty Lake on March 16, 2007, August 18, 2006 letter
to Liberty Lake with cost estimate
. S~okane .
P
0Valley -
11707 E 5prague Avz Suite 106 0 Spokane Valley 14'A 99206 .
' 509.421.1000 0 Fax: 509.921.1008 0 cityhz.ll@spokan,-valley.arg
,u..=.........,....,.. . , . ~ - . _.._f:.... - - , . _ _ _ _
_ . ..o...
. . August 18; 20(36
Douo Slnith .
Direetor of Plaauling• & Cammuuaty Developmcnt Cll'Y Of Lil)Q1ty T.akC
2771.0 E. Country Vista BIvd. . .
Liberty Lakc, WA 99019 -
SUbjL'Ct: f1.pplewt►y A.venue Reconsfruction
Doug:
Xn follow uP ta niy July 12, 24061etter and ou-r telephone conversation a few weeks ago,
please inci cnelosecl a rcvised esti.u7ate for that poitiou nf o-ur APpleway 1ZecUUStrucfiaLi
' Pro}ect within Liberty Lake riglit-of-way. Please let me Uotiv if #,he Lity of Tdiberty Lake wrould 1'zkc us to iuclude these • '
i.mprove.meuts in our projcct. /
Call me if yau have an}r other questiaDs. I ean be zeaehed a1: 688-0191. .
Si,ncerely, .
^ f ' . .
/ ~
. C l~ V
Steve M. orley, P.E.
Sezkior ~iueer- Capital T'roje t. , •Ac'tacbrnenLc: Revisecl Preliminary Cost Estintate for Liberty Lake portioil
-
7!~
.
APPLEWAY AVENUE
- TSCHIRLEY TO HOQGES .
. STPUL-3642(002)
Project Impravemerts Within 'the City of Liberfy Lakz
_ 5#a. 76{-04 to 5ta. 60+11
Rafe: 9-Aug-O6 '
Esttmatacf by: Daug susko, P.a .
Company: Qavld Evans and Assaciaies, Inc. •
Note: 77ifs °stfmats acxour!s for the prasarva !iUa af ttxisfing es,nAett on 0~pp1.way tiv~-nue svitltJn the
cilll fimfts ca U3erty Lake, and suponeo°s the ss:tinate datted 613M8. .
~I p ITEm ITEt,t BASIS EST UNIT TQl'AL
. NO. QUANTtTY PRICE ALlOUNT
~oot • MOElLIZAI'ION L5
~ocx EROSIOMArAT[R POLLUfION CONTRaL (FA I'fEM) LS • 1 5500•Db S.c'0b
~ooc CLEARiNG RND GRU6EilNG LS i $1,500.00 6 1,50O ~ xoc ROACP.NAY EXCAVATION, IOCL HAUL CY 781 S25.00 $19,525
4
xxx SAVMCUT RiGID ASr1-:ALT LF 724 $2.00 S9,448 .
noc CRUSHF.JaSURFACINGBASE GOURSI-= CY _ 226 $14.00 $3,164
~ocx CRUSHED SURFAGING TOP COURSF_ CY 261 $14.00 $3,654
aooc MdT MiX ASFtiALf, PC 7429, 2 lNGHES i IiIGK SY 473 $5.65 $2,672
boc HOT MIX ASPHALT, PC 70-29, 9 INCHES'i'}1ICK SY 1,451 $22.50 332,648
raoc CE64 CONC CURB LF 816 $15,-D'] j12,240
xoc SIDEWALK,4"THK. SY 341 $33.00 $11,253
~oac CQNC GURB iNLE? TYPE 1 E1 4 $406.00 $1,800
aocx CURH RATv7P, INGL 2 IN GSTC EA 1 S1,600.00 $1,900
' XYc SIGNI,'G, PERMAidEty'T, L5 1 S1,000.00 $1,000
- xooc PlAS71C I,INe, YELLOW LF: 5,000 $1.00 S1.OOD
xxx ?WSTIC LINE, V'Jl-IITE , l.F . 200 $1A0 $200
` ~ .
P'.15P KVC,3,75J5D0APPlCU5T E.-oT!/lppleway oagt estfmate 0.°.O80Ei 1 8I1520C8
~c PLASTIC WIDE L1NE, YdF:ITE (81 Lr a00 $1.90 $1,44D
~c PUkS iiG T32AFFIC ARROVJ EA 2 S200.01) $440
~ooc PLASllG 81CYCLE LAPJe SYA4BOL EA 2 '$250M tsoo ~
xooc SOD IN5TAI!ATION 5Y , 716 $5.00 S3.5ao
xnc SLEDING N.0 FERl'ILIZER ' AC 0.03 $2,500.00 $200
»;x TOPSQIL, 'iYPE A CY 160 S25.00 $4,00Q
Xooc IRRIGATtON SYS7Er:5 • IS 1 S4,00+3.00 $4,000
aoric CONSTRUC710N 3R;,rriC CONTRO' LS S $7,50094 $7,500
~ooc CONSTRUCTION TRAFFIC COtd t~r UL PV+h3 LS 1 $500.00 $5Qa
' $u6toEai $124,334
, 10°/a ConUnpency $12,433
LFlerly Lflke 5hara of Gonstruction TQTAL $136,767
L'Ibrity Lako IlTipl6v2:i1Cnt5 c 69n of i-~6al proJect length
Llberty Lakn Share of Prollrr,inari ; nglnecring (G% of totaO 5136.757 x O.GS = $12,903,92
LRerty Lake Sharr of Rlaht of Wey Ac;ufaitlon ('J~) = g0m !
L1berty Lake Share cf Constricfion Er~c~ineadn3 (10% of consl.) $136,767 x 0. 10 = St 3.676.73
jd;Ql _ $183,353
ConSnaency C Za% . 5 tifi3,353 x 1.20 = 3186,923
Low=.I rr,atch for Tedetat dnilar,,=13.5% $186,G23 x D.S35 = $28,463
PlSp',~V0Ix`6l500APPJCOST ES7lnpplo:•.dy xsi esti;tktte 050503 7 3l1512006
r~
' MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF SPOKANE VALLEY AND THE CITY OF LIBERTY LAKE
FOR THE BIDDING & CONSTRUCTION OF THE ,
' APPLEWAY AVENUE RECONSTRUCTION PROJECT
WHEREAS, as a part of its 2007 Transportation Improvement Program, the CITY OF
SPOKANE VALLGY (SPOKANE VALLE`f) intends to construct the Appleway Avenue
Reconstruction Projecf (the ROAD PROJECT). The work includes the full-vridth removal and
reconstruction of Appleway Avenue, betvfeen Corbin Road and Broadway Avenue; and
WHEREAS, the Road Project limits extend beyond the Spokane Valley corporate limits and
into the CITY OF LIBERTY LAKE (LIBERTY LAKE); and
- WHEREAS, SPOKANE VALLEY and IIBERTY LAKE agree that extending the ROAD
PROJECT improvements to Broadway Avenuc would benefit the taxpayers and the lraveling
public of both caommunities;
NOW, THEREFORE, SPOKANE VALLEY and LIBERTY LAKE do hereby agren as follows:
~ ARTICLE 1- RESPONSIBILITIES OF SPOKANE VALLEY 1. Plans and specifications for the ROAD PROJECT have been prepared by SPOKANE
VALLEY, and SPOKANE VALLEY intends to construct the ROAD PROJECT in 2007.
2.. SPOKANE VALLEY, upnn awarding a contract for the ROAD PROJECT, shall have full
cantrol over the construction confract and shall be the administrator for the project.
3. SPOKANE VALLEY shalE be responsibls far all aspects of the design, canstructian, and
construction management 'relative to the ROAD PROJECT, including, but not limited to,
construction of curbs, sidewalks, drainage swales and roacSway surfacing within the Appleway -
Avenue constnict.ian limits.
4. SPOKANE VnLLEY shall make payments fo the cnntractor in accordance with the contract
terms, in order that work vvill proceed according to schedule.
ARTICLE 2- RESPONSIBIL.ITIES OF LIBERTY LAKE
1. LIBERTY LAKE shall designate a"responsible person" who shail represent LIBERTY
LAKE's interest during the construction of the ROAD PROJECT, and shall coordinate any
modifications or changes needed by LIBERTY LAKE ir7 conjunction with the wvrk.
Page 1 of 2 . ,
, . .
2. Any madifications or changes to the ROAD PROJECT within LIBERTY LAKE's right-of-way ;
shall be coordinated by LIBERTY LAKE and shall be coordinated with and approved by
SPOKANE VALLEY prior to implementation.
ARTICLE 3- ALLOCATtON OF COSTS
, 1. This Memorandum of Understanding, once ful{y execUted, shall establish a commitment by LIBERTY LAKE to reimburse SPOKANE VALLEY for those canstruction costs associated with
the hZOAD PRQJECT improvements within LIBERTY LAKE's corporate boundary. AI1 additional
costs 'associated with change orders andlor valid claims for thet ROAD PROJECT within
LIBERTY LAKE shall be the responsibility of LIBERTY LAKE.
2. Upon the signtng of each pay estimate by SPOICANE VALLEY and the contractar,
SPOKANE VALLEY shall send an invoice to LIBERTY LAKE for those amounts to be paid to
the contractor by SPOKANE VALLEY for work on the ROAD F'ROJECT wifhin LlBERYY LAKE's
right-of-way. SPOKANE. VAI.LEY shall include copies of the signed pay estimates. as'
attachments to the mnnthly invoices to LIBERTY I..AKE. LIBERTY LAKE shall pay SPOKANE
VALLEY, within 20 days of the receipf of the invoice, for all construction costs due the contractor
in association with the ROAD PROJECT. .
CITY OF SPOKANE VALLEY:
Sy: Date:
Dave Mercier
City Manager
APPROVED AS TO FORM: .
By: DatE:
Office of the City Attamey
CITY 0F LIBERTY LAKE: By: Date:
Steve Peterson '
Iviayor
Page 2 of 2
CITY OF SPOKANE VALLEY
`~--J Request for Council Action
Meeting Date: April 17, 2007 City Manager Sign-off: .
. Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ informatian 0 admin. report ❑ pending legislation
AGENDA ITEM TITLE: Appleway Avenue Reconstruction Project Spokane County _
Sewer MOU
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Informational Memorandum included in April 10,
2007 Council'Paclcets (13'touch).
BACKGROUND:
The Appleway improvements lie within Spokane County Utilities' 2011 Greenhaven Sewer
Project. As was done on the Barker Road Project last year, the County's sewer system ,
~ improvements will be completed with the Appleway road project. The cost of this sewer
construction will be paid by the County. An MOU is required with the County to coordinate this
effort. Spokane County Utilities is currently working on the design of the sewer system within the
Project limits.
.Attached is a draft Memorandum of Understanding (MOU) between the City of Spokane Valley
and Spokane County. This MOU was sent to the County on March 20, 2007 for review and
comment. No comments have been received yet.
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Discussion.
BUDGETIFINANCIAL IMPACTS: Spokane County will pay 100% of the costs for sewer
construction within the Project.,
STAFF CONTACT: Neil Kersten, Public V1lorks Director
Steve M. Worley, Senior Engineer - Capital Projects .
~ C-~ ATTACHMENTS DRAFT MOU sent to Spokane County on March 20, 2007
-MEMORANDUM OF UNDERSTANDING . %
BETWEEN THE CITY OF SPOKANE VALLEY AND SPOKANE COUNTY
• FOR THE BIDDING & CONSTRUCT{ON OF THE
- GREEN HAVEN SEWER PROJECT, PHASE 1
IN CONJUNCTION WITH THE APPLEVIlAY AVENUE RECQNSTRUCTION
PROJECT • . .
WHEREAS, as a pad of its 2007 Transportation Improvement t'rogram, thc CITY OF .
SPQKANE VALLEY (the CITY) intends to cQnstruct ~the Appleway Avenue Recanstruction
Project (fhe ROAD PROJECT). The work includes the full-width removal. and reconstruction af.
Appleway Avenue, between Tschirley Road and Braadvray Avenue; and
WHEREAS, as a part of the 2010 Annual Sewer Construction Program, Spokane County
(the COUN7Y) intends ta construct a project Known as the Green Haven Sewer Projec#, Phase
1, and a segment•of that sewer project, hereinafter referred to as the SEWER PRC7JECl', is
Iocated within the limits of the ROAD PROJECT; and .
• WHEREAS, the CITY and the COUNTY agree that the installation af the SEWER PROJECT
in conjunction with the ROAD PROJECT would benEfit the ratepayers, taxpayers and the
traveling pUblic;
NOW, THEREFORE, tfie CITY and the COUNTY dn hereby agree as follows_ -
ARTICLE 1- RESPONSIBILITIES OF THE CITY
1. Plans and specifications for the ROAD PROJECT have been prepared by the CITY, and the
CITY intends to construct the ROAD PROJECT in 2007. Ths COUNrY has prepared plans for
the SEINER PROJEGT, together urith technical specifications and an associated schedule of bid •
items. The CITY has included those plans, technical specificatinns, and the associated bid
schedule in the bid documents for the ROAD pROJECT. The CITY opened bids for the ROAD
PROJECT and the SEWER PROJECT on The low bidder for the ROAD PROJECT has been determined by the CITY to be The COUNTY has reviewed the tabulation of the
bids, and has elected to accept the bid for the SEWER PROJECT submitfed by ***`"in the _
amount of
2. The CITY, upon avrarding a contract for the ROAD PROJECT and the SEWER PROJEC7,
shall have full control-over the resultant construc#ion contract and shall bz the administrator for -
the cnm6ined project. ' .
3. The CITY shall be responsible for all aspects of the design, construction, and construction
management relative to the ROAD PFtOJECT, including, but not limited to, removal and
'replacement of asphalt and subgrade within the Applevray Avenue Reconstruction Project '
construction lirnits. The CITY will be responsible for cornpactian testing of the subgrade'and
asphaft replacement within the boundaries of the ROAD PROJECT: .
Page 1 of 3
4. The CITY shall make payments to the cantractor in accordance wi'th the contract terms, in
orcier fhat work will proceed according to schedule.
ARTICLE 2- RESPONSIBILITlES OF THE COUNTY . l. The plans and specifications for the construction of the SEWER PROJECT hava been
prepared by the COUNTY. The COUNTY will coordinate with the CITY and take reasonable
measures to ensure that the SEWER PROJECT plans are compatibfe wifh the scope of work
contemplated under the ROAD PROJECT. 2. The COUNTY shall designate a"responsible perstin" who shall represent the COUNTY's
. interest during the construction of the SEWER PROJECT, and shall coordinate any
madifications or changes needed by the COUNTY in conjuncfion with the work_
3. The COUNTY shall be responsible.for the inspection and testing of a(I work and materials
which are- solely related to the construction of fhe SEWER PROJECT, including compactian
testing and soils testing within the sewer trench'area be(ow the final subgrade.e(evation of the reconstnucted Appleway Avenue. The COUNTY shall provide a representative to perform
inspection duties relative to the construction of the SEWER PROJECT, as discussed above.
7he COUNTY's representative shall provide tabulations of pay quantities to the CITY upon 48
hours notice to facilitate the preparation of pay estimates by the CITY. " . .
4. Any madficafions or changes to the SEWER pROJECT shall be. coordinated by the
COUNTY and shsll be coordinated with and approved by the CITY prior to impIPmenxation.
ARTICLE 3-- ALlOCATION OF COSTS
1. This Nlemorandum of Understanding, once fully executed, shall establish a commitment by
the COUNTY to reimburse the CITY for thnse construction casts associated with the SEWER
PROJECT. All additional costs associated with change orders and/or valid claims far the .
SEWER PROJECT sh31f be the responsibility of the COUNTY. 2. The CITY shall prepare monfhly pay estimates for the SEWER PROJECT based upon the
tabu(ations of pay quantities provided by the COUNTY_. The COUNTY shall promptly review
each pay estimate prior to presentation by ihe CIl"Y to the contractor. '
3. - Upnn the signing of each pay estimate by the CITY and the contractor, the CITY shall send
an invoice to fhe COUNTY for those arnounts to be paid to the contractor by the CITY far work
on the -SEWER PROJECT. The CITY sha11 include copies of the signed pay estimates as
attachments to the monthl;r invoices to the COUNTY. The County shall pay the Ciry, within 20 "
days of the rcccipt di thc invoice, for all c,onstruction costs due to the contracfor in association
vrith the SEWER PROJECT. '
Page 2 of 3
. 4. The COUNTY shall obtain a permit fram the CITY to perform work vrithin the CITY'S right-of- _
way for the SEWER PROJECT. Thz CITY is authorized to charge its reasonable administrative
cos►s incurred for preparing pay estimates, change orders, etc., for the SEWER PROJECT to
the permit. ' CITY OF SPOKANE VALLEY: gy: Date:
Dave Mercier City Manager .
APPROVED AS TO FORM: By: Date:
Office of the City Attorney
SPOKANE COUNTY:
gy: Date: '
N. Bruce Rawls •
Spokane County Direr,tor of Uti►ities Page 3 of 3
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: April 17, 2007 City Manager Sign-off: '
Item: Check all that apply: ❑ consent ❑ old business 0 new business ❑ public hearing
❑ information ~ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Appleway Avenue Reconstruction Project - David Evans 8
Associates Construction Management and Inspection
Services Contract
GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Approval to enter into a contract with DEA for
design, right-of-way acquisition, and construction management and inspection services at the
November 15, 2005 Council Nleeting, Informational Memorandum included in April 10, 2007
Council Packets (1" touch).
BACKGROUND: -
David Evans & Associates (DEA) will provide the construction management and inspection
services for the Project. In 2005 Council approved up to $177,957 for these services. Based on
increases in fhe consultanYs wage rates since their original estimate, the contract will increase
to approximately $193,825. Staff is currently working toward finalizing the contract with DEA.
Attached is the draft scope and budget from David Evans.
OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Discussion.
BUDGET/FINANCIAL IMPACTS: Based on current project estimates there will be adequafe
budget within the project to cover the increased cost of this work (approximately increase
$15,868).
STAFF CONTACT: Neil Kersten, Public Works Director
Steve M. Worley, Senior Engineer - Capital Projects
ATTACHMENTS DRAFT scope and fes submitted by David Evans on March 23, 2007.
.
1.7 a
m Q . . .
MAR 2 7 2007
-DAVID EVANS arroASSOCIATES iNC. • '
\e~ ti• a i ir~g
Aarch 23, 2007
z
~
O
Mr. Louis Graf, Jr., P.E., I.,.S:(.T. ~ 0)
City of SpokanL Valley
11707 E, Spragtie Avenue, Suite 106 a~ IC
' SpokaFZe, Wasliington 99206
~
Subject: Applc:way AVenuc Rccovstruction
Consl-ruction I'hase Services _
Dear Louis, '
• As re:quested, tive have enclosed a scape of sei-vice5 aucl `stitnate of fees to perfoian coustxuction pliase services
far die recovstructivn and wiiCeuing of A,ppleway Avenue.
Tho estiinate of hours rcRects having one full-time cotustruction administrator/iuspecter an tttc job from uiid-M1y
to mid-NnvcinFicr aiid a fiill-kime inspector from June 1 to mid-October. For budget puzposes,'we would
recoanmend iFSiiig Chesc hours; however, we wouLei expect that if the project ha.s a responsible contrsctor the
nirmber v('hours coulcl be reduced. ,
The projecl• tcain for this phase of che project would consist oF: •
• Larry Olson, P.F. (WLO) Project Vllnager
. Al Jaclcson (LAJ) ;f caci Field rldminist:ratnr .
. `Vayne AYIcGiivraii (WD.M) Construccion Teclinicimn
• Lucas Cbase (LRC) Uesign Technician
. 'rerry Snlitti (TJS) , L.lndscape DesiF~ier.
• DEA Survcy f)epartment WM MonuinentaCiou DoiEg C3usko, P.E., is available on an "on-call" basis for input if an issue arises that needs his input or historical
[<nowledge for tlie project. Construction issues shoulcl bc easity addressed with t17c team sclec[ed.
:Please review the scopc of work aad budget and Ict us kilow if yau ueed a.ny additio»al itiforiiiatioll.
Sinccrely, • . , •
UAVYD EVAYS A,NU ASSOCIATES, TNC.
W. La.rry Olson,
Senior Associa 'Ei;closures , c: Doug Biisko, P.E., CII2Nf I-Iiil . ..P:~S'ISYKVOnd00GO6i4300CO?.~i4J32oCilent',L•Graf 032307.doc
908 Narth Hawattl5uite 300 Spakane Washirigton 99201 Telephone: 509.327.8697 Facsimile:509.327.7345
.
Appfeway Avenue {Construction Phase Services}
SCOPE OF SERVICES ' - This proj ece involves i.mprovements to Appleway Avenue fram. just east of the sigia] a? Slazague Avenue
to Hodgcs Road, for a total length of approximately 1.2 miles. Tbe e?tisling foux-lane cement concrete roadway wil.l be obliteratecl and a£ive-lane asphaltic concrete zoadway with curb, sidewaiIc, aud drainage
improvements will be constructed. The sipal at Barker Road will be upgra.dc:d to currznt City and
WSDOT standards. Tkae i:ntersection nf Appleway Averiue anci Barker.E:zoad will be canstructed witti
concrete pavement tio enhance, tlie service li fe of the iutersection. DEA will provide coustriaetion phase senices for the project, including: con.cluctLinb the pre-construction
meeting, performing daily canst-ru.ctian observation, reviewing materials submittals, laxocessing change
arders; as we11 as docurnenting ehe project in accordance «rith WS:vO'C regulations 1nd completuig the
required torms for project closeout. Materials testing .vi11 be perPormeci by a geoteclvucal subconstiltanc
eluployeci by I)EA, however, it is assu:med that consinictiqn staking «ill be provided Uy the Contcactor.
Specific ta5ks identified herein. •
1. PROJECT ADMfNISTRATION
9.1 Project Coordinafion with City
DF3A's project manager Nvill coordinate with the City project manager on a contintial basis for the
duration oFconstrucnon. Means of communication shall includc teiephone ca11s, letters, and e-mails; all
corxespondence between D*EA and the City will be clocumented.f,or, the pioject file.
9.2 Project lnvoicing and FiIe Management
DEA aciministcatzve staff will prepare monLlily project invoices and track the project budget on an
ongoinb basis. The administrative staff and the DEA project manaSer will also be respnnsible for
niaintaining p3per and elec?r.onic docurncnts tbu-oughout the l.i.f.e of thc project, ,
1.3 Pre-Consfruction Conference
The i7EA'projcct tnanager and field persorinel will conciuct a pze-construction conlerence with the prime
cdntrstctor and the subconsultatits to cstablish: lines of coinmutucation, payment procedures, ihe process
' for di'spute rrsolutinu, and other geneeal project expt;ctations.
9.4 Construction Adminisfration (office) The 'DEA. pr.oject manager will be responsihle for rcvic;wing payrol]/wage certi.fications, EEO statements,
affix-tnative actYOn plans, manthly utilization reports, conducting wage interviews, negotiating the scope
and cost of nuessary contract change orde.rs, preparing contract chatage order ancl pay estiniates, ancl
cornpleting lhe tbrm.s aiticl paperwork for k'ederally fiijided projects.
. 2. QAILY OBSERVATfON AND DOCUMENTATION
2.1 Daily Observation and Docurnentation
DEA fetd personnel will p.rovide.da.ily observation of the contxactor's aetivities. TlZey will alsoprepare pragress reports, verify completecl quantitias for paymerit, review product submittals, deter.minc -
RppiaEVayAvenue Reconstruclton Scopa of VJork
Construction Phase Services . Page t of 3
substantial complelion, prepare punch lists, and condnct wesltly construction meetings with the
conlTactnr.
2.2 Materials Testing •
E.atE11work. 4 soils tecli.nician will visit the site to exami.ne util.ity excavations and subgrades. Nield
density tests (compaction) will be perl'ormed by nuclear methods on subgrades, an each lift of fill or
backfilX placed in paving areas, and over site utiiities. The inajori.ty of these visits wrill likely be per:adic,
except duri.ng baclcfill over deeper components (foundations, utilities) w.here continuous examination and
testing will be neces_sary. Samplcs of onsite and borrow soils will be tiikem mnd laboi-atory lests will be
cartducteci to dcterrnin_e sui.tabiliiy and max.imttm density/optimum moistuxe if necessary.
Cancrete. A concrete fechnician will visit the site to per#'orm concreYe.placement inspections, canducl
slLunp and air entraiunient tests, ancl cast compressivc strenCth spccimens during concrete placements.
Samples will be coltet;ted tYie followirig clay aucl returned to the laboraEory for curing until test age.
Asphalt Concrele Pavement. An. asphalt concrete technician will be present during paving to sample -
pavenlent, perfarm cornpaction testing, and moiutor paving operaiians. Samples of ACP Nvill be tested in .
the materiLYls testi.ng I'irm's laboraiory for a~phalt content, sieve analysis, ajtd theoretical niaxirnum
spec;ific gravity. . .
Tiae materials testing firm shall be notified of the need for testi3ig seivices a m.in.ir..1um of tweniy-four
hours before they are nECded. _
Typed reports dctailiug ttie results af tests, and inspections wi11 be processE;d and mailed on a weckly basis
to the contractor, City, and eugineer. -
3. R/W MONUMENTAT(ON 3.1 RJW Control Monumcntaflon .
A DEA Professional Land Surveyor will set uQ to foiu manumenl• cases and monuments along the project
• corridor_ :Ct is assumed that these inontunents will Ue offset from the centerline of fl1e roadway; to
facilitats future use by the'surveyi_n; community. 'rhe monLm?ent cases and pipes sha1[ be prov&ided anti
i.nst3lled by the contractar. 'No other monuments will be sot per t}iis task oz' futy okliec task.
3.2 Preparafion of Record of Survey . .
Washington state stahies relating to .land sun~eying rec~uire a Record of 5urvey to be fi.led when boundary
• monumcnts are seC. DEA will set four right-of-way zeferencs ruonuments as descrihed in '1"ask 3.1. A
'IZecord of Survey cirativing wili be produced. showing the final right-of-way configuration. Tl-iis drawing will: show iight-of-wa}o control monuments set; contain compictc dunensional uLforcnation for the new
rig}at-ofway; aud reference the Kight-of-Way Retracement survey and the projec# Right-o~)Vay Flaps.
Vo State plane coord'ui3#e values wi]l Ue shown an this survey. This survey will be prepared uncier the
direct supervisiun ot' a Pro.f:essio«al ;Land Suz-veyor, licen:sed in the Sta.tc of Washington, and signed and
sea]ed by tl~e supervising lancl surveyor, -
Rppie:vayAventra Reconsfruction Scopa of Work
Construckn Phaso SoM,-es ?age 2 af 3
4. ADDITIONAL SERVICES• The fo:Llowing additional services will be performed ifi nccessary. A written supplcmental agreemeiit will
be executeci prior to initiatang t.has woric.
• Construction staking or re-siaking if directeci by the City Developnient wid prcmduction ofRecord D.rawiugs
l~CrpFevrayAvenue Recanstr!ictlan Scope of Work
COJ7Sf(YICP1017 PFT35E SefVICeS Page 3 of 3
City of Spokane Valtey '
' • APPLEWAY AVENUE IMPROVEMENTS ~
Estimatcd Fees
bVl.O I ERC I LA1 I Z"1Y3A4 f TJ5 I REVt' I DLZ I ifiJSM I SCJU I KBO '
>p , .._..~.r•,. ~ : ............,,..r,• -~-,~.:,i~:'~;~,:~•. i.~;Sn -,.:•~;Sun~e ~A.dmin.
~~~~~~a•.:,.1: ?,.N?Y`3urveyFarty, Y'
Erofct~~~~'? esign.;•;~ Fce,;d ~FkConst cdclie.~Landscape~~
- . .'•''~r`i J~F" ' ~ rKFs;fiJ.` ~~~x:Yr +,;~1'••'.~'': r ri l"'1!E ^a7raw-ee4'!'W a'r,, , ~ 5 r •y^. .
sa °~!'~f t~ ~i i.° _ 3 Y?.,,- - .4. r. 11^`~ ' • ~i:~~ A:Bt. _
~ . - ~'~7 a.v~ ; f. ~1ana er••;, . ~'rTe:hnic3an ~'~Admtn.,~^~ r• y~. g a . . ~P:L'S~ ;;CoardlnaEor . ~ Ch1Ff ~ . ~~ield 7e~c ,
TASK D_ _SCRIP.I1oN c ~rr
;
~RetfeperHctrr{ ~ $43.00 1 $23.50 $25.00 323_00 ~ 324.00 I $3S.U0 1 $32.00 1 $24•00 1 S15.00 1 $22.50
1. PROJECT ADC.9INISTRATION I I y I ~ I I I t I
1.7 ~NrojeCt caoedinaGpn with Ciry I I 30.0 I I I • 1 I I I ~
1.21 tm,cbClng nnd fle managemenS 3,0 I ! I ~ ~ ~ I 8•0
1.3[Pre-coessiruc5ca ran:erenm 4.0 I 4.41 4.01 I 1.0
1.4lConstn.cllonAdmintslr+Uen(oNice) ~ 120.01 4(}.01 I' I 1 ~ I I 8.0
- ~ Subtotal-No:us 11 227.01 162.0i 40.0i 4.01 4_01 0.01 0.01 0.01 OA, QA 57.0
~ su~~.+ar- rasx 1N s8.487 1 s6,966 I seao I s100 I S92 I so I sfl I $o i so 1 yo s363
2. RAILY OBStkVqT[OK R DOCUC:fENTATION I- . 1 I I i I I I ~
2.1 ai~ly oUSerratban ar:d documentation I I I 1040.9 800.01 24_139 Ii 1 1 8.0
, 2.2 N.ateduls tE9':ing
~ i I I I I I,
~ subrurar-HcJrs I 1$72-pJ 0.01 a.vl 1040.01 safl.ol 24.01 0.01 0.01 0.01 o.ol a_o
j sub:war - rysk z ~ $as.f56 1 so I so ~ s26,000 1 sTe.a~o I $sra I so I $o I so I so 1 $rao
3. Rp.Y 4dbNUNiENTATION I I ~ I I I I
3.11 RC1^lnicxutiu;ri3Uan I I ti.o~ ~ I I 1.01 1.0l' 19.01 ic_ol -
3.11 I2~'ORI a+`Surrey I ~ I ~ I 2.Q1 54.4l 1 1 1•0
I SvDfofaJ-Hcurs I 55.01 1A~ • OA1 0.01 0.01 0.0 3.01 1&.QI 19.01 16•01 1_0
I Suttc:j1 -Tssk31 51,347 1 $43 1 SO $o I $d I $0 $105 I $480 I $456 1 3240 j $23
i TOTAi HOURS 1 2.154.0 153.0 I 40.0 4,044.0 I 804:0 I 24A i 3.0 1 15.0 ; 19.0 I 16.0 1 7rx 0
ITOTAL LAAOR (p5C) 1 $54,983 1 $7,009 ~ $940 526,100 ` 518,492 1 $576 I 5105 ~ S480 i $450 I 5240 I 5585
1. -I I 1 I i I
lDSC x OVH (1_7589) ~ $95.297 1 ~ I I I i I ~
IoSC x fco (29%) ~ $15.945 I
1 • N $166,225 1 ~
Expensc:c ' N I
- 1.laterials testing 1 $26,000 I R I ( ~ I 1 ! ~
rselivsfles ~ S1U01 I I I - I I I I l l
lh:ilaeyo I~ ~1..r.00 ~ I I I I I I ~
~ 7otsl Expensesl §27,6001
TOTAL'•'ESTIPuATED',FEES!r+;;'✓,•r.ri=,~<.~f0, $193;825.)
~ i I I I I' I I I I
"Tnis esclmated iee will be revised 1o retleci curre.nt labor rates at tM.e tfine iEie Agracment I I I I I '
Is entered int0 balween the Citv and DEA I
3.(zar2oo7
DAVID EVANS AND ASSOCIATES, INC. pao~ ~
+~:Plewsy Cmist l1~dn oCt2207 xln
llRAFT
ADVANCE AGENDA
; l . Far Placuiing Diseussion Purposes Only
as of April 1,1, 2007 3:00 p.m.
Please note this is a work in progress; items axe tentative
To: Cnuncil 8c Staff
rrom: City Manager
Re: Draft Schedule for Upcoming Council Meetings
Aqri124. 2007. ltceular Meetinp.. G:UU a.m. (due date Munday, April 16)
Praclamatiorr: Municipal Clerk's Week
1. Consent Agenda: Payroll, Claims, Minutes [5 minutes]
2. Second Rcading Proposed Ordinance Amending Logo Provisions - C:ary Driskell [10 minutes]
3. Seccand Rcadinb Ordinance AmendinS 2007 Budget - Ken Thompson [5 minutes]
4. Propased Resolulion Amending 2007 TLP - Steve Worley [10 minutes]
5. Motion Considerati4n: Contract Approva) for Streel Maintenance - Neii Kersten [20 minutes]
6. Administrative Report: Street Vacations Cnmpensation - Mike Connelly [20 minutes]
7. Admin lteport: Sidewalks - Mike Connelly [20 minutes]
8. Information Only: L7epartment Reports (estiinated mecting: 90 minutesJ
Mav .1, 2007, 6:00 n.m. Snecial Mectine/Studv Session [due date Munday, April 231
Joint Meetinp- with County Coinmissioners for Item #a:
1. Wastewa[er "1"reatment Finiincial 1?lanning, Rates Stuciy - Bruce Rawls (60 minutes)
ReLUlar Studv Sevsion for Council f'or reinainder items:
2. Action Item: Proposed ltesolution Rencaling 03-041 and 04-012, Conlract Limits, Change
Order Authorization - Cary Driskell (5 minutes)
3. City lndicators - Patrick Jones (20 minutes)
~ 4. Proposed 2008-2013 TLP - Steve Worley (15 minutcs)
5. WSDQT Cnnsl:ruction Nlgmt & Inspcction Services Draft Agrccment (I'ines/Mansreld
F'roject) -Stevc 1Vorley (10 minutes)
6. Appleway Avcnuc Construction Conknacl Award -Steve Worlcy (10 minutE;s)
7. Advance Agenda Additions - Mayor Wilhite (5 minutes)
8. Council Check-in - Mayor WilhiCe (5 minutes)
9. City Manager Comments - Dave Mercier (5 minutcs)
1 OTAL iNTIV-U'1 E5: 135 minutes
MaY 8, 2007. ReLular Nlecti»e, 6:00 n.m. [due date Monday, Apri1301
1. Consent Agenda: Payroll, Claims, Minutes f5 minutes]
2. Motion Consideration: Liberty Lake Memorvidum of Understanding, Appleway
Avenue - Stcve Worley (10 minutes]
3. Mot.ion Consideration: Spokane County Sanitary Secver MOU Greenhavcn Sewer Project
-Steve Worley [IS minutes]
4. titotion Consideration: David Fvans Construction Services Contract Supplemcnt, Appleway
Ave Project - Stevc NVnrley [15 minutes]
5. Admin Rerprt: Paperless Agendas, Cost Comparisons - Chris Bainbriclge 1;20 minutes]
6. Admin Report: Police Department Update - Riek VanLeuven (20 ntinutes]
7. Admin Report: Ordinance Definitions - Cary Driskell (10 mintites]
• 8. Library Report Update- vlike Wirt (pending confirniation) [20 minutes]
[estimated meeting: 123 miriutes]
1VIav 15, 2007, 6:00 p.m. Studv Session [duc date M.ondxy, iVlay 71
1. Discussion: Policy Issues in Planning Commissian Kecommended UDC Titles (90 rninutes)
Mav 22. 2007,17eeolar Meetint,~. 6:00 D.M. (duc date Monday, May 141
1. YUBLIC I3EARTNC: 1'roposed 2008-2013 TTP - Steve Worley [10 minutes,)
Dmft Advance Agenda 4/11/2007 4:41 PM Page 1 of 2
.2. Consent.Agenda: Payroll„Clainis, Minutes . . [S.minutes] . .
3:F.irsf'Reading. Proposed Ordinance rc Definitions - Cary Driskell [10 minutes]
-°3:'Motion Consideratinn;' WSDOT Constniction Mgmt & Inspcction Services . -Draft Agreement (Pines/MFUisfield Project) -Steve Worley [ 15 minutesJ .
.4.Motion Consideration: Appleway Avenue Construction Concraet Award -Steve Worley .[10 minutes]
5. Motion Consideration: i..odging Tax Committee Recnmmendations - Steve Taylor [20 minutcs]
6. Admin Report: Panhandling - Cary Driskell [20 minutes]
7. Admiii Report: Spraguc Appleway revitalication 1'lan - Scott Kuhta [20 minutcs] , 8.lnformat.ion On1y:.Department Repor[s [estimated meeting; 110 minutesJ
:-Mav 29.2007 - DAY AFTER MEMORIAL llAY -\'O MEFTJNG
. . - . . ' , . . . .
.,Satiirdav..Tune 2::2007 - CouncillStaff Rctrcat, 9 a.m. - 3 p.m.
vi~;"'Counc'ilmemv6r''Deiiennv's=Galiin;29897 N. Isle View R.oacl, Sniril Lake; ldaho 83869 _ ~ ~i-'. • Tentatrve Agenda Items: Funding Oplions, Borrd issues, 2008 Goal.c (Y611Ey CDBG Pro$ram); Crruncil wehcasls;
Upclated Financial Forecasf; Sprague./Applewtry Revitalizalion I'lan; 13usiness I'Iun; 13ruirrsturmrng
.Tune S. 2007, ~'8 eiat MecfinQ 6:00 p.ni. I d u c d a t :Tue§M a y 29, 2007} ,
1. Consent Agenda: Payroll, Claims, Minutes [5 minutes]
2. Second R.eading Ordinance re Uefinitions - Cary Driskell [10 minutes]
2. N irst Reading Amendment to Animal Control Ordinance - Cary Driskell (10 miriuCes]
. 3. Mntion Consideration: I.odging Tax Committee Grant Approvals - Steve Taylor [10 [ninutcs]
4: Admi.riiskrative Report: UDC 1'itles - Marina Sukup [20 minutes]
•5. Admin Iteport: Jail issues - Cary 1_)riskell/Rick VanLewen [20 minutes]
[estimated meeting: 75 minutes]
Tuesclav, .Tune 12. 2007 -No Meetiae or Studv Session (June 12-15: AWC Cities Conl'erence, `Cacoma) .
~
4: fI' / r ITF • ,fd ~ ; p Y CR. U! r / e5` ~ ~ f: ~ ? • Rs:. :GJ1 f l~Y, !~[I
lau. .lur yF , ,E ~ ~ •
Junc 19, 2007, b:QO n.m. Sfudv Session (due date Monday, Junc ll~
1. Pines/Mansfield Cnnstruction Contract Schedulc & Buclget - Steve Worley (20 minutes)
:lune 26, 2007. Rceular Mcctiue, 6:00 u.rn. idiae date Manday, June 181
1. Ccrosent Agenda: Payroll, Claims, Minutes (5 minutes]
2_ Second Relding Ainendmcnt to Animal Contro) Ordinance - Cary Driskell [10 minutes]
3. Proposed RcSOlution Adopting 2008-2013 TI.P - Steve R'orlcy [10 minutes]
' 4. Molion Consideration: Approval of Pines/iVlansFcld Cnnstruction Contract Award - Steve Worley [ 10 minute§]
S.``lnfoimiation Oiily: T)epartrrienc Reports [estiaiated meeting: 35 minutes]
iUMB- :f20.PM17~ ' )RE~00.01TUi~,1' - n~► riieetini,•',
.Tulv lfl. 2007. Regular Mcetine, fi:QA n.m. [duc date Vlonday, July 21
1. Canscnt Agenda: Payroll, Claims, Minutes [5 minutes]
OTAFR PENDliYG ANU/OR UPCOMTNG TSSUES/ME1'iNCS:
Work Force Development, In-Service Defmitions AceidCnt Statistics along E3roadway - October 2007
.,CDBG Keview*' Adoption of 2008 Budgct - pciober 30, 2007
Noise Ordinance (Cnnstruction Activity)
'Modified Crime Check/Grime Reporting. estimated meeting t:une does not include tline for publie
Cential Valley School bistrict Impact Fee Request commentsJ Sewer Collectiun Systems - Neil Kersten 'Site Lacator
Sept 27-29, 2007: NLC, Energy, Envirorunent & Nahiral
Resources Steering Cornmittee Fall Meeting: CenterPlace
Drafl Advance Ayenciu A/ I l/2007 4:01 I'M Page 2 cif 2