2007, 05-01 Study SessionCITY OF SPOKANE VALLEY
AGENDA
JOINT CITY COUNCIL/
SPOKANE COUNTY CONE IISSIONERS MEETING
S 111DY SESSION
Cuesday, htay 1, 2007
6:00 p.m
CITY BALL AT REDWOOD PLAZA
11707 East Sprague Avenue
(Please Turn Off All Electronic Devices During the Meeting)
,[Dint ~uncL~Cotnmic~ioners Agendu Its;
I . Discussion/Presentation: Wastewater Treatment Financial Planning. Rates Study - Bruce Rawls,
Spokane County Utilities Director
Break
Regular Spokane Valley City Council Action/'S'tudv Session Issues:
Action Ifemu
2. Proposed Resolution 07-005 Repealing Resolutions 03-041 and 04-012, Contract Limits - Cat)
Driskcll (public comment]
3. Motion Consideration: CenterPlace Customer Service Improvement Plan - Nine Regor
(public comment)
i u1ar.5iu9>tgitems:
4. DiscussionlPresentation: City Indicators - Patrick Jones
5. Discvssionll'resentation: Pruposcd 2008-2013 Transportation Improvement Program -Steve Worley
6. Discussion: Advance Agenda Changes - Nlayor Wilhite
7. information Only (will not be discussed or reported)
a. Grant School "Lone Flashing Signs
b. Customer Service Improvement Plan Administrative Support
8. Discussion: Council Check-in - Mayor Wilhite
9. Comments: City Manager Comments - Dave Mercier
4olr. tiniest otherwise noted, there will be no public comments at Council Study Sessions. lirrntww, Council always
reserves the right to request information fron► the public and staff ad appropriate.
Na•t•IM, Individuals plaruatrg to ancnd the meeting who requite specud assaumce to xccmurwxU= physical, bearingr at other unpairmmts,
please cones the City Clcrk at (509) 921-1000 as soon n poaubie so that wranacments maybe made
StWy ticstim Agenda, 05-01-07 Pape I of 1
"Y
$i'CKAfgCL~W"t
%V WMVATER.
•FLVANCIAL PLAN-'':
• . MTE STL-DY
SPOKANE COUNTY DIVISION OF UTILITIES
Wastewater Financial Plan
and Rate Study
Preliminary Results
Joint Meeting
Spokane County Board of County Commissioners &
City of Spokane Valley City Council
May 1, 2007
0
w i
Why a Rate Study Now?
Last comprehensive rate study in 2001
::FI .NCL1L'PIAN,'; ■ Faced with significant capital costs related
• •ANDr , -
to:
• Septic elimination system
• water quality improvements at RPWRF
Constructing treatment plant capacity for county .
Regulatory dissolved oxygen TMDL costs
Replacement of collection.system
■ Rate study will evaluate sufficiency of
funding required to meet wastewater
financial obligations
Fags 2
R-1T-W
How are Wastewater Costs Funded?
Capital Program Operation Debt Capital
+ WNW, CoCodon, Maintenance, Repaymont' Replacement
tl:ewnter
n~r~ ConstLZrnn r'rogram
Costs
- - - 1- - - - .I
I
Loans, Grants,
Pdathad
Aquifer Protection Area
Fee (APA)
Funt ng
Source
Outside Souroe
• General Facility Charge
• W%al Fatties Ra- to
Nuoi Custonu3r
Swu Service Charge
Waste eater Treatment
Plant Charge
Existing Ratepayer
rape 3
4-17-07
n°X Overview of Financial Plan/
Rate Study Process
,s;E,..;~n ■ Develop multi-year financial plan that
' FIN INCUL PLAN.
evaluates sufficiency of current rates
• Operating costs '
• Capital costs
• Alternative funding methods
• Rate implementation strategy
7
4 ■ Cost of Service
Equitable allocation of costs based on customer
( demands placed on the system
_'`f~ fib, ~iS • Cost,based user rates
Page 4
4-17-07
2
. , %V S=NVATER ,
• ,-FI~A."CNL PUN • -
RATE STUDY
.
Financial Planning Assumptions
■ Growth:
• STEP Program: Additional 9,700 ERUs (2007 -2011)
• New development ERUs assumed at 1.1% per year
over 20 years
■ Inflation 3% per year
■ City treatment costs account for adjustment of
excise (utility) tax
• County treatment costs begin in 2012
■ GFC Increases to full cost in 2008, held until
2012, annual inflation added thereafter
■ CFR held at existing level + annual inflation Pago5
A-rib7
'RA'fL51t]I]Y
Operating and Maintenance
■ Supported by ongoing monthly sewer
service charge - currently $21.00/month
■ • Supports
• On-going operations & maintenance of the collection
system
• Treatment capacity payments to the city
• O&M of county treatment facility in 2012
• TMUL oversight committee participation
• Replacement projects - collection system
• Water conservationlbio-solids mgmt plan/water
reclamation study
• Operating reserve =10%of annual operating °e6
expenses t-t7-07
3
Projected Operating Fund
2007 2008 2009 2010: 2012ir- 2015
Revenues
t "
Operating Revanuos (currcnl rate.)
510,726,380 $11,119,65.9 S11,561,342 S11,003,389j'$12,888;574, 513,981;243
Intaml L Aliscella=us Revenue
951,100 1,048,873 1.039.070 1.043,982! 1.066s.7.
5. 1•:tXl8.8I4
Total Operating Revenues
$11,677,480 $12,108.562 $12,800,412 $13,037,371 S13,90.3S9 $14,1380.057
Expenses
City'I'rearmantCost
-
$4,947,923 $5,271,622 $5,645,437 30,032,0931,.$1,655,5301 'S2,533,$ 2
County Troa:mcnt Cost.
0 0 0 0" 5,7 59,9171 9294,0;7
0
Operaliom d Maintenance
6,550.968 7,103,847 7,707,895 8,237,62
0'37s.295 I t,i?8,7!19
TIADtIBlosofds/ConservlRodamation 600.000 1,325,000 1,450,000 1,250,000•' 150;000; lvoc0
Replacement Reserve
0 0 0 300,000] 1,703.000+_ 1.750.0"
.
Total Operating Exponsos
$12,098.891 $59,780,489 514,600,327 $15,619,7131 $18,050,742! $21.8S3,8a21
Shortla7
($421,411) ($;,611,907) ($"2,202,915) ($2,782,342
44-093,383) '(56.871,84:)
Required Rate Adjustmcnt
)
3.93% 14.50% 19.0.5% 23.20% 49.52%
Fund Uhnce to I-verve Rate Inn.
s0 S700,000 $225.000 $0 SO 50
RcvAsedShortlall
(5421,411) (S9it,907)($1,977,915) (S2,782,342)~ ($4,093,383)1 .*,873.64i)
Required Rate Adjustment
3,93% 8.20% 17.11% 23-LO'l5 31,70%L 49,52%
Qropo of Ratn-Adiuslrn~,it
0:00 4} 6 2096 r ..6.2J'6 _ 5:2015 3.55% 4A7%
'Prooosed Rates, , -
• - - <S2t:06 S22-72 ' 524-59- 525.87, - S21.67 , 531.40
• City Treatment Costs 2007 $1,517 rrgal increased by inflation (3%) and ad)usted for excise (utility) tax
• County Treatrmer'd Casts 2012 $1.9731T18al increased by inflation (345)
• Rep!aoement mseve delayed short tenn to fund Bfosolids,tcamelvationheclamation, phased back to dun
2010
• Fund balance used t0 ease rate transition in 2008 and 2009 -177--077
"a cow. Y
R.1•I-E STUDY
Capital Program - Revenue Sources
■ VVWTP monthly charge - Currently $6.68
• State Grant of $3.75 million per year, ending in
2014
■ APA funding ending in 2025 - assumed at $2.5
million 2008-2011 (reserves spend down) and
reduced to $1 million thereafter
■ Bond/loan proceeds
■ GFC revenue (new development)
■ CFR revenue (septic elimination program) -
Page 8
4.17-07
4
-
Capital Program - Debt Funding
STEP costs require an additional $24.5 million in
G.0 bond debt through 2011
}vtisit.An~t _
SCWRF and RPWRF borrowings total $138.9
million through 2013
• $65.5 million G.0 Bond (5% interest)
' St
• $73.4 million SRF ($8 million 1.5% interest, all
other at 3%)
Program
2009
2008
2009
2010
2411
2012
2013
Tatnl
O.O. Wild
$9,918 .
£5;193
$9,141
$4,893_
$2,419
SD
£0
224,5&
-Treatment
-
G.O.03 nd •
59,160
w
So
5312,052
$24,910
SO
SO
$55,52:
SRr•
. $1.906
:6.50.'1
512.990
•St 980
£12.9160'
512930.
512.960
$7340(
T&31 TiWjnt
, 3$ I.CCa.
£0.000
512,980.
545,032:
537.29J•
512,Q30
512.800
$13x,02:
T661 MI
$19,977
511,793
516,121
549.915
$39.710
$12,990
312.900
$163,47E
Page 9
4.17.77
f
L i
±lf Capital Program - GFC Funding
Billed to each new customer connecting to the
W.~S~~INIKYftll sewer system - Currently $2,5101ERU
::-~FiA?ut,Ui Yi.N ~ y °'`D"' ` ■ Calculation in.cludes both existing and new
'RATE SI'UDl"'
infrastructure capacity available to serve growth
■ 90,000 ERUs supported by'capacity (18mgd at
200gpd per ERU)
Growth ERUs applicable to GFC 45,326
Calculated GFC $3,632/ERU
STEP GFC capped at $1,885 -($2,510 less 25%
subsidy)
■ 10 year average of $2.1 million per year Pa,e 10
t' g
4-17-07
5
= 1A
CFR Program - STEP
5`Q1 ■ Billed to each new customer inside a
.;FIVA4C 1L P1AN_.', program area
RATi§f[ DY • Includes program cost + GFC
• Current charge $5,395 ($3,510 CFR +$1,885 GFC) .
■ Fixed CFR at existing level plus inflation
r~ for remainder of program (2011) plus
Capped GFC
xri4~'
c,µ Capping GFC @ $1,885 results in additional $0.75 on
:3Itl WWTP Charge
Page t1
4-17-07
.1~aST'ERGTER
FINAIiCNb PL1K Y
, IiA'~'1'$Y1fIfYV
a]
Page 12
4.17-07
Summary of Capital Costs
Estimated Capital Costs 2007 - 2016
CFR Program Costs
$87,871,000
Riverside Part Water Reclamation Facility Projects
$47,170,000
Spokane County Regional Water Reclamation Facility
$108,135,000
Inlluo- nt Purnping Station and Force Mains, and Outiall Projects
$27,542,000
tMOL Cornplianco; Water Conservation, and Water Reclarnatiost P
$10,000,000
Saltese Flats Wetlands Projects
$1,700,000
Treatment Plant-O6 reciatian
$8,402,198
Total
S288 820 198
Total Debt Service
S98,411.011
Total Capital + Debt Service
$387,231,209
(a) Program ends in 2011
6
Summary of
Capital Funding Sources
. C:rze,.h f rzxty
wnr`nwA•rlyl
FINAIMAI, PU N•_,
•.RArteSrinv
Estimated Ca (tal Fundin 2007 - 2016
State Giants (ends 2014)
$30,000,000
Aquifer PrcteWon Area (ends 2025)
$16,560,000
Bond/Loan Proceeds'
$1611,709,123
VAVFP Charge
$63,210,853
Capital Fatalities Raie (CFR - Program)
$91,104,653
General Facilities Rate (GFC - new development)
$20,710,771
InteresW 4&.
S5,1130,443
Total
$388,4115,853
Less Capital,Costs (previous page)
$387,231,209
Difference minimum funding $1.0 million
$1,184,644
Page 13
4-17-07
Summary Proposed Rates/Charges*
_
2007
2008'
2009
2010 -
.2011
2012
2013
Morthty Ratcs
SemerSeMoe Charge
$21.00
S22.72
$24,59
$15,87
S26.72
$27.67
828.73
VNNTPCharge
$6.66
$10.75
$10,75
S10,75
510.75
SM75
$10.75
Total Motoly Charge
$27,66
533.47
$39,30
530.42
537.47
$31142
$39.48
MorYhJy Difference
$5.79
$1.67
$1,7.3
$Qa5
M95
51.04
C,ipltal Facilities Rate (CFR)
Local CcnsUucdon
$3,510
$3,610
$3.724
S3,8M
$3,951
GFG Program
$1eas
$1885
$1.085
5:.885
51,885
-
Total CFR
$5,395
$5,601
$5,609
S5,721
55,838
CFRAtorch
$39.10
539.41
$40.19
540.99
$41.81
-
Gaaeral Facilities Charga (GFC)
New Development
$2,510
$3,632
$3,632
$3,632
$3,632
$3,632
53,740
' Rates listed are vAlhout the seniorhow income disoount rate
Page 14
4-17-07
7
2008 Proposed Rates
Options for Consideration
Cu nt 3k,
P osad Raton
Atar.1,4l7 WAT
Cturpe
S6.159
510.76
General Fadlit'aa
Charge (Wcl
Y2.510
$9.632
CVhal Fxlidets
Rate (CFR)
55,365
$5,60t
Option i - CFC
Option 3 • GFC Norw
Cption 4 - CFC Now
Ratnoin. at Current
Option 2 -CFC Now
Ccv. at 33,100 and
Or _ At $3,G32 and
Option 5 - Only 50%
"10; CFR Hold at
Day, at $1,100; CFR
CFR at 25% GFC
CFR at 25% CFC
Growth Occurs; CFR
i.lin MMI
jjgj~ aval
5 _f
Suenttl
+i Zia Laval
Stor.fty "IMP
Charlie
$12.00
311.25
$11.00
$10.00
512.75
General Facili£e.1
Ghtw9a (GFC)
Y2.510
$1,100
S3,100
$3,632
33,632
CapESa1 Facifdea
Rate (CFR)
35,501
$5,501
$5,543
W,342
S5,:A1
FINn.'jCIAI; Pl.W. s.
Non-Point Source Funding
■ Not included in the analysis
■ Assumed other regional funding sources
■ One year of Funding @ $500K from Sewer
Fund = additional $0.98/ERU/month on
2008 rates
Pace 16
4-17-07
0
i
i
Cost of Service
What is the equitable share of costs to collect from different
customer classes?
W'.IfRRN'ATlpl
County statistics of usage and demand
H"'"`s'~;"Y °
Planning, engineering and design criteria
• 200 gpd /ERU used to design SCRWRF
'
Current volumetric rate based on 225 gpd/ERU or 900 cubic
feet (cf)
s:
Change to 200 gpd would trigger billed volume sooner
'
(above 800 c
'
Shift would decrease residential allocated costs and increase
rates based on volume (mobile parks/commercialftndustrial)
r
mss. _
Page 17
4-17-07
Summary - Cost of Service Results
' Currenl Rale Sirtwit re -
2008 Cost of SeMce
Di laicnco
Difiorcnco
Class . .
Revenue
Revenue .
Single Family
' -35,827,7,40
. $7,340908
SS13,168
7.S20A
Duplex
8574,391
$617,562
. $43,171'
7.52%
Midi-Family
$1,531,779
51.615,791
$64,012
5.4895
Mobile Pask
' S 18,343
. 5211349
' $3,000
10.39%
Commerdel and Industry
$2,167,436
S2,435,087
1 $268 SS1
12.30%
Total
511,11909
$12,031,596
5911 907
8.20%
• 2008 cost of service assumes 800 cubic feet of water per equivalent residential unit (ERU)
• Actual a my pray ed for Mobile PaNCommAnd Glasses
• 8% of tolal costs related to customer bfllingooliection - allocated based on number of aooounts
• Remainder of costs allocated based on fi(ya oontribution
Page 18
4.17-07
9
'$sc
Proposed 2008 Rates
'
.IiA'fR $I11D4"
'
.jd ti> _ -
Multi4amily rate based on number of units in complex and charged @.70 of single
'
family rate. Base charge includes an account charger.! bi
lled once for each account.
•
t .
Page S9
4.17-07
Low Income Senior/Disabled Discount
County considering discount to monthly sewer service
charges for specific customer group
:"•,;;<`°^TER
Eligibility tied to city property tax exemption
'
Y
T
Income <=$35K, property ownership, age 62 or
R A
tYt S
UD
disability
■ Discount funded by existing rate payers
■ 30% discount recommended
Rate decrease from $33.47 to $23.83
2,530 customers estimated to be eligible for participation
s 4
Results in $0.56 increase in Single Family Rate
1.7% increase in all other rates
Pago ZO
4-17-07
Current Rate
COSA
.
Base
Volume
Base
Volume
Single Family
$27.68
-
$33.08
-
Duplex
$55.36
-
$66.15
-
Multifamily/Unit`
$20.04
-
$23.99
-
Mobile Home Parks
$27.68
$2.84
$33.08
$3.78
Commercial
$27.68
$2.84
$33.08
$3.78
10
=
Summary of Neighboring
Utility
Rates
'~":"T
Single Family
GFC/
• ; FINANCIAL PLtiY-•'
•
4Np.-L
Monthly Rato
ERU
•
n^rESrimv..
Airway Heights
$41.56
$5,132
Deer Park, City of
$39.03
$3,080
Spokane, City of
$34.92
$2,400
Liberty Lake
$23.00
$4,552
Spokane County -Current
$27.68
$2,510
s
Spokane County - 2008
$33.47
$3,632
pno 21
4-17-07
1
r? Policy Decisions
aSc~..r~v~Ca~1r
■ Move forward with proposed sewer service
charge and WWTP Charge?
'FIN.1•NCIAL PL1N's'
.'atAND's~'72.~
Li,11'P ,NDY:
` Implement new discount rate for senior/ low
income?
■ GFC at full cost for new development?
■ Continue current practice to set CFR rates
for balance of STEP program?
Page 22
4-17.07
if4t'+~~•+[>* ~lrltiZ
I
Y ~
.
Next Steps
■ Public Meetings May 16 & 17
; W A,CffiWATi'.Fl
F1N.+~~.WF'UV:'.
Rate Study Report Early July
-R.1TE SWDY
■ Public Hearing August 14
■ Rate Implementation January 1, 2008
Page 23
4-17-07
Fy,
aSGK,' GJ.NPY
TI1WAYTA
y
'
Question and Answer
.
RATE
S-mmv-
Session
a
•
1! P~
~
r y'
Pago 24
4-F7-07
WV
12
CITY OF SPOK,A:N Ei VALLEY
Request for Council Action
Meeting Date: May I, 2007 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑X new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Proposed Resolution 07-005 Repealing Resolutions 03-041 and 04-012,
Contract Limits
GOVERNING LEGISLATION: SNTNIC 3.35, Resolutions 03-041 and 04-012.
PREVIOUS COUNCIL ACTION TAKEN: Council adoption of Ordinance 07-004 April 10, 2007.
BACKGfZOUND: The Council recently adopted Ordinance 07-004, which contained numerous
amendments changing and cleaning up the City's regulations pertaining to contracting and purchasing.
One of the changes was to insert the substance contained in Resolutions 03-041 and 04-012 into SVMC
3.35.010. Asa result, Resolutions 03-041 and 04-012 should be repealed as they are no longer necessary.
OPTIONS: Direct staff to make changes to the proposed Resolution 07-005; adopt as drafted.
R_E COi1'i1 14 LADED ACTION OR MOTION: T move that we approve Resolution 07-005.
BUDGETIFINANCTAT., .IMPACTS: NA
STAFF CONTACT: Cary Driskell, Deputy City Attorney
ATTACMj1.Fti'TS: Proposed Resolution 07-005.
1)RAFr
CITY OF SPOKANE VALLEY
SPOKANNE COUNTY, WAS.H_iNGTON
RESOLUTION NO. 07-005
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, REPEALING RESOLUTIONS 03-041 RELATING TO PURCHASING
AUTHORITY OF THE CITY MANAGER, AI\'i) RESOLUTION 04-012 R_rLATTNG TO
CHANGE ORDER AUTHORITY OF '171_11, CITY 'NIANAGER, AND MATTERS RELATING
THERETO.
WHEREAS, the City Council previously adopted Resolution 03-041 providing authority for the City
Manager to make purchases on behalf of the City up to certain dollar amounts without seeking additional
authorization from the City Council; and
WHEREAS, the City Council previously adopted Resolution 04-012 providing authority for the City
Manager to sign for change orders on behalf of the City up to $50,000 without seeking additional
authorization from the Cite Council; and
Wl-l REAS, the Council recently adopted Ordinance 07-004, which codified the City Manager's
contracting authority and changed certain of the amounts to provide for more uniformity; and
WEIEREAS, it is necessary to repeal Resolutions 03-041 and 04-012 because the authority specified in
those Resolutions is now contained in Spokane Valley Municipal Code 3.35.010.
SNOW THEM RA be it resolved by the City Council of the City of Spokane Valley, Spokane County,
Washington, as follows:
Section 1. On Rily S, 2003, the City Council adopted Resolution 03-041; establishing signature limits for
contracts.
Section 2. On April 27, 2004, the City Council adopted Resolution 04-012, authorizing the issuance of
change orders or extra work in contracts with the City.
Section 3. The Council hereby repuds Resolutions 03-041 and 04-012 in their entirety because the
authority provided therein has been placed in SVMC 3.35.010.
Section 4. Effective Date. This Resolution shall be in full force and effective on May 20, 2007.
Adopted this day of April, 2007.
ATTEST:
City of Spokane Valley
Liana Wilhite, Mayor
Christine Bainbridge; City Clerk
Approved as to Form:
Office of the City Attorney
Resolution 07-005 Repealing 03-041 and 04-012 Re Contracts, Change Orders Page l of 1
CITY OF SPOKANE VALLEY
- S>PO.K7~~AI/T TCgrOU/~NT"Y, NVASHTNGTON
RFSI,J.I.TJ.ION NO. 03-01
A RESOLUTION OF TIM CITY OF SPOKANE VALLEY, SPOKA.NI E COUNTY,
WASHINGTON, ESTABI.,TSRLNG SIGNATUl - L&IITS ~VJTl3
RESPECT TO AGREMVIENTS i<7.ADE ON BEH,A.LF OF THE CITY.
«'HFREAS, pursuant to Ordinance, the City has established procedures for the purchase
of goods, supplies, materials and equipment, architectural and engineering services and the
procurement of public works from the small works roster;
WHEREAS, to facilitate the business of the City and provide for the convenience of
persons and entities who provide goods or services to the City, the City has approved certain,
form agreements by Resolution;
WHEREAS, the City Manager, as the Chief Executive Officer of the City, is authorized
pursuant to State law to conduct and manage the administrative affairs of the City which include
entering into contracts on behalf of the City; and
WHEREAS, to facilitate the administrative operations of the City, the Council. establishes
the following limits with respect to the signatw-e authority of the City Manager.
NOW T1 E,1ZL;FOR.E, be it resolved by the City Council of the City of Spokane Valley,
Spokane County, Washington, as follows:
On behalf of the City of Spokane Valley, the City Manager pursuant to Ordinance and
State law is authorized to execute contracts in the following amounts.
Description. Amount
I . Public Works - S-mall NNTorks Roster $200.000.00
2. Architecturc-d and Engineering Services $100,000.00
3. General Services $100,000.00
4: Acquisition of Supplies, Materials, Goods
and Equipment $50,000.00
The above amounts shall not be exceeded without City Council approval.
Adopted this ~ day of , 2003.
City of Spok e Vall }
~ Mayor Nfichael UeVleming
CADocuments and S adngskbainbridgeUcal SettingslTempoeary Intemct FilcslContent.IE5\GDEI WYQB1'Resolution03{05-27-03)[1].DOC
l 1
CITY OF SPOKANE VALLEY
SPOKAtNTE COUNTY, WASM. GTON
RESOLUTION NO. 04-012
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPO1KANTE COUNTY
WASHINGTON AUxHO.RIZING'1'H ISSUANCE OF CTIANGD ORDERS AND/OR EXTRA
WORK Rq CONTRACTS WITH THE CITY
WHEREAS, the City of Spokane Valley has established procedures for the purchase of goods,
supplies, materials and equipment, architectural and engineering services and the procurement of public
works pursuant to the general law of the State;
WI-TCRrAS; to facilitate the business of the City and provide for the convenience of persons and
entities who provide goods or services to the City, the City has authorized the City 'Manager to execute
contracts for the above matters in such amounts as established by Resolution;
Vfl-IEREAS, the City Manager, as the Chief Executive Officer of the City, is authorized by state
law to manage the administrative affairs of the City including the proper execution of work performed
pursuant to contract*with the City;
WHBREAS; it is often necessary as a result of unforeseen, emergency or changed conditions to
modify the scope of work performed tinder contract with the City in a prompt and timely matter to protect
the best interest of the City;
`VHFREAS, it is a common business practice to execute change orders and/or requests for extra
work during the coarse of a project; and
WHEREAS, through this Resolution the City Council authorizes and grants authority to the City
Manager to issue change orders and/or requests for extra work as set forth herein.
NO1V, TFIERE>~ORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington as follows:
Change Orders/Extra Work.
Where the City has entered into a contract that relates to the purchase of goods, supplies,
materials or equipment, architectural and/or engineering services, or the procurement of a public work
pursuant to state law, the City Manager may issue a change order or request for extra work.
The City Manager may authorize changes in the work or services set forth in the contract
documents where there are changed conditions, a requirement that extra work or service be performed or
such other circumstances that necessitate a modification to the contract. Changed conditions shall for
purposes of this Resolution be defined as the presence of unforeseeable conditions which could not have
reasonably been anticipated by either party to the contract. The determination of changed conditions shall
be made pursuant to the reasonable discretion of the City Manager. Where there are changed conditions,
the scope of the work, procurement or service may be modified to serve the best interest of the City. In
addition, extra work, regardless of a changed condition, may be ordered by the City Manager in order to
accomplish the purpose and intent of the Contract with the City.
Any finding of a changed condition, authorization for extra work or other matter relating to the
authority in this Resolution shall not exceed the budgeted amount (or appropriation) for the contract,
Resolution 04-012 Designating Change Order Authority Page t of 2
rr•
work, procurement or services to be performed for the benefit of the City. Any chan;e order or increase in
the scope of work or seiice that exceeds $50,000.00 per project, service or purchase shall require the
approval of the City Council.
2. Effective Date.
This Resolution shall be in full force and effect on the date it is adopted.
Adopted this 27a' day of April, 2004.
Attest: City of Spokane Valley
/ 51
Christine Bainbridge, City Clerk Michael Devleming, M yor
Approved as to form:
arts, Inter rrt City Attorney
to cy I R-
Resolution 04-012 Designating Change Order Authority Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: - May 1, 2007
City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business 9 new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation '
AGENDA ITEM TITLE: Motion Consideration: Customer Service Improvement
Plan - CenterPlace
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: Information Memo 4/24/07
BACKGROUND: The CenterPlace regional events center opened for business in
September 2005. The City had analyzed a multi-year pro forma in order to decide -
whether or not to move forward with the facility. It had estimated a $319,000 deficit
between direct revenues and expenditures for 2007. By the end of 2006, direct
revenues and expenditures were essentially equal, and that trend looks to be continued
in 2007.
The City evaluates staffing levels on an ongoing basis to ensure services are provided in
the most effective way possible. CenterPlace is unique in the City's operations, because
it does not keep standard business hours: it is- open roughly 7:00 a.m. until midnight,
seven days.a week.
The Customer Service Improvement Plan proposes an alternative staffing model for
CenterPlace.
OPTIONS: 1) Accept the proposal as-is or with modifications; 2) maintain the status
quo staffing model; 3) provide additional feedback to staff.
RECOMMENDED ACTION OR MOTION: Move to approve the CenterPlace Customer
Service Improvement Plan.
BUDGET/FINANCIAL IMPACTS: This proposal results in an estimated $14,000
annual savings in personnel costs.
STAFF CONTACT: Nina Regor, Deputy City Manager; Mike Jackson, Parks and
Recreation Director
ATTACHMENTS: Powerpoint presentation; 4/18/07 background memo
~ 1
Customer Service Improvement
Plan: Centel-Place
Nina Regor, Deputy City Manager
May 1, 2007
Introduction
❑ CenterPlace is:
■ 54,000 SF regional events center,
available 7:00 a.m. to midnight, seven
days a week
■ One of three regional projects approved
by voters in May 2002
❑ In addition to regional events, it also:
■ Houses the Senior Center
■ Leases space to the Community Colleges
of Spokane'(CCS) .
1
By the Numbers:
Annual
2006
YTD
2007
Revenues
$374,246
$180,721
Expenditures
378,839
- 150,795
Difference
$(41593)
$29,926
First Quarter Events
76
145
Proposal
Staffing
Current
Proposed
CenterPlace Coordinator
1.00
0
Customer Relations/Facilities
Coordinator
0
1.00
Administrative Assistant
2.00
2.00
Maintenance Worker
2.00
2.00
Total
5.00
5.00
0 Financial Impact: $14;000 estimated annual
savings
Customer Rel/Facilities Coordinator
❑ Work closely with event presenters and
user groups re event needs
❑ Lead worker over two Admin Assistants
❑ Inform users re rules, safety, precautions,
and policies during events
❑ Account for event billings and receipts, and
maintain accounting and statistical records
Proposed Organization Chart
Spokane Valley CenterPlace
Proposed Organization Chart 4178/07
}pka Jsckson
Pcikc R R.o-Hon Dke ,
AlnSnl~ Cu+L BvGJFn~,
~V vkc (2.O 6 Coort1, (1.0 FTE)
Armin AAsluant
(2.0 "11)
3
S#6kane
jUalley.
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhalt@spokanevalley.org
Memorandum
To: David Mercier, City Manager and Members of City Council
From: Nina Regor, Deputy City Manager
CC: Mike Jackson, Parks & Recreation Director
Date: April 18, 2007
Re: Customer Service Improvement Plan: CenterPlace
CenterPlace is Spokane Valley's 54,000 SF regional events center at Mirabeau Point.
One wing houses the Senior Center, and the Community Colleges of Spokane also leases
a portion of one wing to house community and regional education classes.
The Parks R Recreation Department staffs CenterPlace. It is also responsible for parks
development and maintenance; recreation and aquatics; and Senior Center services. This
memo does not address those areas of responsibility, including the staff.
History
CenterPlace was one of the three public facilities approved by voters in Spokane County
in May 2002, the same election in which voters approved the incorporation of Spokane
Valley. The CenterPlace concept had been the result of a lot of hard work over the years
by many volunteers.
The new City assumed responsibility for the ownership of CenterPlace, including
construction and management. The facility opened in September 2005.
The Issue
There are many expectations of CenterPlace, some of which may conflict:
It is intended to service the immediate community, but it's also intended to
actively attract use from the broader region (as far east as western Montana);
• It is intended to support itself through fees to the greatest degree possible, but
it's also intended to be as cost effective as possible for community users.
Ili the eighteen months since the facility opened, the City has monitored its fee structure,
F` policies, and procedures in an effort to balance the disparate needs.
Customer Service Improvement Plan: CenterPlace, continued
April 18, 2007
Page 2 of 4
Revenue and Expenditure Projections
The City analyzed a multi-year pro forma in order to decide whether or not to move ,
forward with CenterPlace. That pro forma estimated a $319,000 deficit between direct
revenues and expenditures for 2007. The pro forma used conservative estimations. The
appeal of CenterPlace has created a reality that has far outpaced those projections:
2006 Annual
2007 ,J.Y' Qtr)
Revenues
Expenditures
$374,246*
(378,839)
$180,721
(150,795)**
Difference
(4,593)
29,926
*2006 events only; **Budget
CenterPlace Staffing
events may be scheduled from 7:00 a.m. until midnight, seven days a week. CenterPlace
is enjoying a surge in demand - its reservations are significantly higher than projected in
CD 0
the pro forma, and this is an upward trend. The events held for the first quarter of 2006
came to 76; for the same period in 2007 there were 145 events.
This upward trend is expected to escalate. The City is evaluating a marketing plan to
help target certain types of use. Upon formal adoption, the marketing plan may
recommend additional resources which are not considered in this memo.
When CenterPlace opened, there was a small crew in place; the City planned to augment
the staff with volunteer and/or temporary hosts/hostesses. This model was adopted
because the City was unsure how great an initial demand there would be for CenterPlace
until marketing and word-of-mouth could build for the facility.
As a result, the City's initial staffing model is not sufficient to meet the service
expectations of Centerl:'lace's customers in the long-tens. This customer service.
improvement plan proposes an alternative staffing model for the facility.
As part of the 2007 budget process, staff proposed adding a second Administrative.
Assistant to focus on reservations and direct event assistance. As part of that proposal,
staff committed not to .fill the CenterPlace Coordinator position at the same time while
we assessed that approach to satisfying customer service.
An evaluation of the activity level has led to the conclusion that the second
Administrative Assistant is needed in addition to an overarching coordination. Staff
proposes refocusing attention on direct customer needs by replacing the CenterPlace
Coordinator position with a Customer Relations/Facilities Coordinator.
Customer Service Improvement Plan: CenterPlace, continued
April 18, 2007
Page 3 of 4
J
The purpose of the Customer Relations/Facilities Coordinator position would be to
facilitate the smooth operations necessary for successful events, as well as transitions
between events. He or she would have the following major responsibilities:
• Work closely with event presenters and user groups to ensure mutual
understanding of event needs and facility capabilities;
• Act-as a lead worker over the two CenterPlace Administrative Assistants, who
accept and process reservations;
• Assure readiness of items needed for events in the facility;
• Cnform groups utilizing the facility as to the rules, safety precautions, and
policies required during the event; and
• Account for event billings and receipts, and maintain accounting and
statistical records as required.
The following organization chart shows the effect of this proposal.
Spokane Valley Centel-Place
Proposed Organization Chart 4/18107
Mica Jackson
Parks 6. Recreation Director
i
Maintenance Cust. Svc.lFac.
Worker (2.0 FTE) Goord. (1.0 FTE)
I
Admin Assistant
(2.0 FTE)
~ 1
Customer Service Improvement Plan: CenterPlace, continued
April 18, 2007
Page4of4
Cost and Fundinfz of Proposal
The proposal does not change the FTE count for CenterPlace staffing. This proposal can
be ffinded within current budget allocations, and would actually result in a budgetary
savings of $14,000 while increasing customer service.
Position FTF Annnal Cost
Customer Svc-/Facilities Coordinator 1.00 - 59,843
CenterPlace Coordinator (1.00) (73,856)
Total 0 (14,013)
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 05-01-07 City Manager Sign-off:
Item: Check all that apply: 0 consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE : City Indicators
BACKGROUND:
Patrick Jones will give a presentation on "Measuring Cominluuty," which includes a list of
indicators for our city that will parallel the work done at the County-wide level.
0 . A copy of the handout from the April 13 conference is attached for reference.
~J
Measuring Community - Regional Conference on Community Indicators
Wednesday, April 18, 2007
Spokane, Washington
Conference Logistics
This one day conference will be held at the Spokane Center in downtown Spokane, overlooking the Spokane
River. There will be breakfast and lunch keynote addresses and seven panels will feature national, regional and
local speakers. A wrap-up, plenary session will be held with elected officials and grassroots advocacy groups.
Finally, an informal reception will conclude the day.
Conference Goals
The goals of the conference are to:
Demonstrate how data can elevate local, individual, association, private sector, and government
decision-making
Provide examples of communities and groups using indicators for positive change
Engage regional leadership and community groups in a dialogue about information-based decision-
making
Who will attend the conference?
Participants will come from Eastern Washington and North Idaho and will represent government, non-profits,
neighborhood and advocacy groups, business, academic institutions, funders, grant writers, data users, and
concerned citizens.
How many people will attend the conference? 250 - 300 people
What is the registration fee?
$59 includes all sessions plus food (breakfast, lunch, and an appetizer no-host bar reception).
Who arc the conference organizers?
The Community Indicators Initiative (CII) is planning the event, The Initiative is a led by the Institute for
Public Policy & Economic Analysis at Eastern Washington University. The current list of conference sponsors
includes: the City of Spokane, the Henry .M. Jackson Foundation, Inland Northwest Community Foundation,
The Journal of Business, The Lands Council, New Priorities Foundation, Spokane County United Way, Spokane
Regional Health District, and the Spokane Teachers Credit Union.
Now is the conference funded?
Funding comes from the inland Northwest Community Foundation, registration fees, and sponsorships.
Now will sponsors be acknowledged?
Sponsors will be acknowledged individually in printed materials including "save the date" e-posteards, tile
conference website, brochures, and registration packets. On the day of the event, sponsors will be acknowledged
in opening and closing remarks. Sponsoring organizations also have the option to sponsor a specific element of
the conference (see below).
Sponsorship .Levels:
Session Sponsor
Up to $1,000
Meal Sponsor (Breakfast or Lunch)
$1,000 - 2,000
Reception Sponsor
$2,000 - 4,000
tMaJor Sponsor
Over $4,000
For more information contact:
Lisa Capoccia, Project Coordinator-(509)358-2221, Icapoccia{n?mail.ewu,cdu
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 1, 2007
City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Draft 2008 - 2013 Transportation Improvement Program (TIP)
GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six-year plans for
coordinated transportation program expenditures.
PREVIOUS COUNCIL ACTION TAKEN: Adopted 2007-2012 Six Year TIP last year on June
13, 2006, Resolution #06-013. Public Hearing on proposed Amended 2007 TIP on March 27,
2007.
BACKGROUND: The City is required by RCW 35.77.010 to prepare and after public hearing
adopt a revised and extended comprehensive transportation program for the ensuing six
calendar years. This plan must be submitted to the Washington State Secretary of
Transportation before July 1" of each year.
The attached draft 2008 - 2013 Six Year TIP represents 'a preliminary update to the 2007-2012
adopted Six Year TIP. This updated TIP is preliminary because we are currently waiting to
learn if several of our FTA 5307 grant applications will get funded. Therefore, this first draft
should be considered a 'work in progress' and will be updated again prior to the Public Hearing
scheduled for May 22, 2007.
OPTIONS: Discuss revised project list and/or project schedules
RECOMMENDED ACTION OR MOTION: Provide feedback and direction to staff.
BUDGET/FINANCIAL IMPACTS: As more information becomes available on the status of the
FTA 5307 project grant applications and as the proposed 2008-2013 TIP continues to evolve
staff will coordinate with the Finance Department to ensure the proposed 2008-2013 TIP
projects are budgeted within the Street Capital Projects Fund.
STAFF CONTACT: Neil Kersten, Public Works Director;
Steve Worley, Senior Engineer - Capital Projects
ATTACHMENTS:
1) Draft 2008-2013 Transportation Improvement Program
2) List of Draft 2008-2013 Six Year TIP projects
C T~6rane
iz!)p
1-Y
4;000
City of Spokane-Valley
:-De artment,..of•.Pu,bli.c Works.
l ' t.- DRAFT:.
200.8. - 201.3 Six - bar ;
Transpor~at;ion:I:rnprove rnent Program
Draft 2008- 2013
rsn ~ n
S 41K Sne Six-Year Transportation Improvement Program
Valley Dollars In Thousands Funding
Project 1 Description ! Current Status Length PE RW CN Total Sources 2008 2009 2010 .2011 2012 2013 Total
1 Barker Road Bridge
Replace bridge #5503 Q Spokane River
Funding Secured - City funding tar Contingency
8438
50o
Project Total 5362.8 3575.2
8938
2 44th Ave Pathway: Sands to Woodruff 1.08 0 0 209 209 city 28 28
STP(E) 181 181
Asphail Pathway
PE Funding Secured - Delay to 2009 to coordinate w/ sewer project
Project Total 209 209
4 Broadway Avenue - Pines(SR-27) to Park 3 74 25 634 933 city 187 187
UAP 746 746
ADA & Striping Improvements to reduce accidents along Broadway Conldar
Funding Secured (TIB 8-3-2008(003)-1)
Project Total 933 933
5 Broadway Avenue #1: 190 to Park Rd. 0.34 74 0 667 741 city 100 100
STP(U) 641 '641
Grind and inlay with 2 inches of asphalt concrete pavement
Funding Secured (SRTC OS-9)
Project Total .741 741
Projects and 5mc`rumes identified in tho TIP are to be considered estimates ordythat may change due to a variety of circumsteinces, am
aro not intcndcd by the City to be retied upon by property awaors or developers in ma:dng deve".opmcat decisions.
4124=07 Page. t
0.1 0 0 8938 8938 BR 5062.8 3375.2
city 300 200
Draft 2008--z'-013 x'-013
Qr,~ne
Six-Year Transportation Improvement Program
Valley Dollars in Thousands
Funding
Project / Description ! Current Status Length PE RW CN Total Sources 2008 2009 2010 2011 2012 2013 Total
6 Street Preservation Project - Various Street 0 649 0 6950 7599 City 1291.8 1291.8 1291.8 1291.8 1291.8 1139.8 7599
3 3 3 3 3 5
Annual street preservation projects
Project Total
1291.8
3
1291.8
3
1291.8
3
1291.8 1291.8 1139.8
3 3 5
7599
7 STEP Paveback 0 0
0 4400 4400 City
900
900
900
900
3600
Sw
200
200
200
200
800
Full-width paving and drainage associated vrrth Spokane County's STEP
Project Total
1100
1100
1100
1100
4400
8 8th Avenue Phase 1- Carnahan to Havana 0.5 222
375 2017 2340 City
110
217
153
480
Other-
425
842
593
1860
FTA
Reconstruct 8th Ave. to a lhree4ane section vrith curb, gutter, sidevralks and bike lanes.
Project Total
535
1059
746
2340
Project. and Wrteframoe idengied in the TIP am to bo considered es2mates only that mny change due to a variety of circumstances, an-
are not intended by the City to be relied upon by pro;erty ovmers or dovclopors in making development dccisions-
412412007 Page 2
SifiD raft 2008- 2013
Mane Six-Year Transportation Improvement Program
..;00V.- ley DoO=InThousands Funding
Project / Description /Current Status Length PE RW CN Total Sources 2008 2009 2010 2011 2012 2013 Total
9 Bowdish/Sprague Intersection PCC
Replace asphalt pavement with ponland cement concrete paverent.
0 90 0 802 892 City 182
Other- 710
FTA
182
710
Project Total
892
892
10 Pines/Sprague Intersection PCC 0
75 0 667 742 city
152
152
Other-
590
590
FTA
Replace asphalt pavement Wth portland cement concrete pavement.
Project Total
742
742
11 Sprague Avenue - University to Sullivan 3
218 0 1868 2106 City
45 387
432
1674
Other-
173 1501
FTA
Grind and overlay 3" of asphalt in bus lanes, Upgrada1construct sidewalkskamps to ADA standards
Project Total 218 1888
2106
12 Barker Road Reconstruction, 32nd to 8th ao 0 0 40 city
Spokane County Project, Reconstruct Barker to 3-Lane Section. City Partner match
City Match to Spokane County Project
Project Total
Projects and ilmelrames identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, an-
arc not intended by the City to be relied upon try property aolncrs or developers in ='',ing devc.'opmenl decisions.
412412007 Page.
40 40
40 40
Spokane
Valley
,,,;,p0 Project I Description ! Current Status
Draft 2008 1013
Six-Year Transportation Improvement Program
Dollars in Thousands
Funding
Length PE RW CN Total Sources 2008 2009 2010 2011 2012 2013 Total
13 Evergreen132nd - 16th to 32nd, Evergreen to
. SR-27
Reconstruct and widen to three lanes
14 Montgomery Avenue - Argonne to University
Grind and repave with 2" of asphalt concrete 0avement
1.25 406 400 3681 4487 City 107.6 57.4 755•
Othor- 4184 222.6 2926
FTA
ProjectTotal 526 280 3681
1.05 54 0 486 540 CDBG 540
920
3567
4487
S40
Project Total
540
540
15 Park Road - Bridging the Valley/ BNSF Grade 0.2 90,0
20DO 13620 16520 city
31.1
8919
286.5
286.5
694
FMSIB
227.25
650.75
2061
2061
5000
Separation
Other
364.3
1044.7
3308
3308
8025
Fed
Reconstruct Park Road to separate the grades of Park Road and the BNSF railroad tracks.
Other-
36.55
104.45
330
330
801
RR
UCP
90.8
260.2
824.5
824.5
2000
"Other" Funding from BNSF RR
16 Barker Road - Appleway to Broadway Avenue 0.26
rrojecl (vial !DV 417V go..
274 16,00 1848 3165 City 155.5 289 188.5
UAP 621.5 1156.5 754
Reconstruct to a five4ane arterial with center turn lane from Apple,.ay to Broadway Ave.; realign Broadway east of
Barker
Funding Secured
16520
633
2532
Project Total 777 1445.5 942.5
3165
Prejocts and timeframes idondfiad in the TIP arc to be considered essimates only that may change due to a variety of circumstances. aro
are not intended by tttio City to be retried upon by property owners or developors in making devclopmeni decisions.
4/2412007 Page 4
Draft 2008- 2013
P Six-Year Transportation Improvement Program
;OoW- ey Dollars in Thousands
Funding
,
Project / Description / Current Status Length PE RW CN
Total Sources 2008
2009 2010 2011
2012 2013 Total
17 Broadway Avenue #2: Fancher to Thierman 0.34 61 0 547
608 city
82
82
STP(U)
526
526
Grind and inlay with 2 inches of asphalt concrete pavement
Funding Secured (SRTC 06-7)
Project Total
608
608
18 Broadway-Fancher Intersection PCC 0 56 0 525
581 City
79
79
STP(U)
502
502
Replace asphalt pavement Alth portland cement concrete pavement.
Funding Secured (SRTC 068)
Project Total
581
581
19 Park Road - # 2 (PE Only)- Broadway to Indiana 0.75 352 0 0
352 city
48
48
STP(U)
304
304
Proj. 92 - Reconstruct and W den to 3 lanes veith bike lanes and sidewalks.
Funding Secured (SRTC 013-11)
Project Total
352
352
20 Sullivan/Sprague Intersection PCC 0.1 83 0 778
861 City
116
116
745
STP(U)
745
Replace rutted asphalt pavement vAth portland concrete cement-
Funding Secured (SRTC 06-6)
Project Total
861
861
Projects and timslnmes Identified in the TIP are to be conside ed estimates only that may change due to a variety of cimumStancos, on-
are not intended by the City to be relied upon by property owners or developers in mating development decisions-
4124l2007 page 5_ .
Draft 2008 -013
arv er
SpaaYle Six-Year Transportation Improvement Program
,;j.Valley Dollars in Tho.rsands
Funding
Project / Description / Current Status Length PE RW CN Total Sources 2008 2009 2010 2011 2012 2013 Total
21 Broadway/Sullivan Intersection PCC
Replace asphalt pavement vrth portland cement concrete pavement.
0 120 0 1110 1230 City
Other
Fed
253 253
977. 9T7
Project Total 1230 1230
22 Dishman-Mica Road - Appleway to 8th 0.45 15 0 134 149 City 149 149
Grind and Inlay northbound lanes Wth 2" of asphalt pavement
Project Total 149 149
23 Indiana/Sullivan Intersection PCC 0 126 0 1216 1342 City 275 275
Other- 1067 1067
FTA
Replace asphalt pavement vAth portland cement concrete pavement.
Project Total 1342 1342
24 8th Avenue Phase 2 - Park to Dickey 0.88 369 626 2161 3156 city 140 285.5 221.5 647
Other- 542 1108 859 2509
FTA
Reconstruct 8th Ave. to a three-lane section with curb, gu:rer, sidewalks and bike lanes.
Project Total
Projects rind tlmetrames idontifiod in the TIP are to be considered estimates 0* that may change due to a variety of circumstances, ere
are not Intended by the City to be relied upon by pmporty owners or developers in making development decisions.
02412007 Page 6
682 1393.5 1080.5
3156
Draft 2008- 2013
$PiR&.ne Six-Year Transportation Improvement Program
4;000vaney Dollar in Thousands Funding
Project ! Description ! Current Status Length PE RW CN Total Sources 2008 2009 2010 2011 2012 2013 Total
25 Valley Corridor - Project.2: University to 2.02 878 3318 9896
14092
City
122.7
321.7
664
2069.6
3198
Evergreen
STP
137.7
546.9
1427.2
2099.2
4211
WS0OT
3
7
92
368
470
Extend Appleway Blvd. with a multilane facility including curbs and sidewalks. Resurface Sprague Avenue and
UCP
840
3360
4200
restripe.
Other
402.6
1610.4
2013
Project Total
263.4
1278.2
4633.6
7916.8
14092
26 Argonne Road - 190 to Trent 0.38 76 500 713
1289
City
77
95
173
CMAQ
499
617
1116
Revise Signal Phasing, Add NS Right Turn Lane at Montgomery, Intersections Improvements at Knox
Funding Secured (SRTC 06-31)
Project Total
576
713
1289
27 Sullivan Road (PE only)- Euclid to Wellesley 1 595 0 0
595
City
40
40
80
STP(U)
257.5
257.5
515
Reconstruct to a seven-lane urban arterial.
Funding Secured (SRTC 06-12)
Project Total
297.5
297.5
595
28 Sullivan Road West Bridge 0.08 1370 100 8192
9582
BR
735
735
4056
4056 9582
Reconstruct and vdden west bridge
Project Total
735
735
4056
4056 9582
Projects and'dmeframes Wnfi ied in the TIP are to be considered estimates only that may change due to a variety of circumstances, am
are not intended by the City to be retied upon by property owners or developers in ma i ig development decisions,
4/24/2007 Page 7
r
Draft 2008~'z013 ~l
SikWa- ne . six-Year Transportation Improvement Program
LLi1ey Dollars in Thousands Fundin,;00w g
Project! Description ! Current Status Length PE RW CN Total Sources 2008 2009 2010 2011 2012 2013 Total
29 Evergreen/Sprague Intersection PCC
0
110
0
1023
1133
city
233
233
Other-
900
900
FTA
Replace asphalt pavement with portland cement concrete pavement
Project Total
1133
1133
30 McDonald/Sprague Intersection PCC
0
102
0
967
1069
City
219
219
Other -
850
850
FTA
-
Replace asphalt pavement with porttand cement concrete pavement.
Project Total
1069
1069
31 University/Sprague Intersection PCC
0
95
0
902
997
city
204.
204
Other-
793
793
FTA
Replace asphalt pavement "Ith portland cement concrete pavement.
Project Total
997
997
32 32nd Avenue - Evergreen to Best
0.25
78
250
703
1031
City
21.2 23.8 95
140
STP(U)
131.8 151.2 608
891
Reconstruct and rriden to three lanes v4th curbs and sidewalks.
Project Total
153 175 703
1031
Prvjccts and timelrsmes Identified In the Wore to be considered estimates only that rnay change due to a variety of ctrcumstanees. an,
are net Intended by the City to be rclicd upon by property anners or devolopers in maiing development decisions.
412412007 Page 8
Draft 2008- 2013
Se"oKa'-ne
Six-Year Transportation Improvement Program
;Wley DolEars in Thousands
Funding
Project / Description ! Current Status Length PE RW CN Total Sources 2008 2009 2010 2011 2012 2013 Total
33 8th Avenue Phase 3 - Dickey to Carnahan 0.62 369 626 2816 3811 City 140 352.5 288.5 781
Other- 542 1368.5 1119.5 3030
FTA
Reconstruct Bth Ave. to a three4ane section with curb, gutter, sidewalks and bike Lanes.
34 Barker Road - 8th to Appleway 0.75 272 504 2449
Reconstruct to a three-lane urban arterial from 8th to Apploway.
Project Total
3220 City
UCP
Other
Project Total
682
74
223
74
371
1721
BD
240
80
400
1408
490
1469
490
2449
3811
644
1932
644
3220
1 297 300 2673
35 Flora Road -Sprague to Mission
3270 City
89
297,5
267.5
654
1
UAP
358
1189
106.9
26
6
Reconstruct to a three-lane arlerial.
Project Total
447
1486.5
1336.5
3270
36 Park Road - #2 (CN Only)- Broadway to Indiana 0.75 0 2000 2326
4326 City
270
314
584
STP(U)
1730
2012
3742
Proj. #2 - Reconstruct and widen to 3 lartes with bike lanes and sidewalks.
Project Total
2000
2326
4326
Project: and Urnerrames identified in the TIP are to be oonsidercd estimates only that may change due to a vadety oG circumstances, aeo
arc not Intended by the City to be relied upon by property aaners or developers in rna3ing de-mlopment docisilons.
,
4/2412007 Page a -
Draft 2008- 1013
S06'Ka- ne Six-Year Transportation Improvement Program
Va11ey Dollars in Thousands Funding
2008 2009 2010 2011 2012 2013 Total
ProjectI Description /.Current Status Length PE RW CN Total Sources
37 Park Road - #3 - Sprague to Broadway 0.5 283 501 2671 3455 City
STP(U)
Other
Reconstruct and widen to a standard three-lane arterial street v4th curbs and sidewalks, PCC on Broadway. UCP
38 Pines Corridor ITS: Sprague to Trent
Tiafic Signal Control System for Corridor
Funding Secured (SRTC 06-26)
39 Sullivan Road (RW/CN only) - Euclid to Wellesley
kecwnstruct to a seven-lane urban arterial.
Project Total
2.26 222 250 1609 2081 city
CMAQ
12 12 34.4
235.6
294
122.5 122.5 196.8
1361.7
1803.5
7 7 20 •
138.5
172.5
149.6
1035.4
1185
141.5 141.5 400.8 2771.2 3455
2110 280
1801 1801
Project Total
1 0 1000 5049 6049 City
STP(U)
2081 2081
160 545 505 1210
640 2179.5 2019.5 4839
P roject Total
40 Euclid Avenue - Sullivan Rd to Flora Rd. 1.06 64 0 751 835 city
STP(P)
Grind and inlay with 2" of asphalt pavement.
800 2724.5 2524.5 6049
112 112
723 723
Project Total
835
835
projects and time.1mmes Identified in the TIP aro to be emsidered ostunates only that may change duo to a vahety of circumstances, erv
are not intended by the City to be relied upon by property armors or developers in making development decisions.
41202OD7 Page 10
Draft 2008- 2013
Sang a `L
p Six-Year Transportation Improvement Program
.
oiiliIiI10w1ey
Dollars in Thousands
Funding
.Ill•
Project I Description 1 Current Status Length
PE RW CN
Total Sources 2008 2009
2010 2011
2012
2013
Total
41 Euclid Ave/ Flora Rd - Flora Euclid to Euclid, 111
379 500 3414
4293 City
51
68
461
580
Euclid Flora to Barker
STP(U)
328
432
2953
3713
Reconstruct to provide a three lane. shouldered arterial
Project Total
379
500
3414
4293
42 Mission Ave - Flora to Barker 0.99
345 300 3103
3748 City
99
340.5
310.5
750
UAP
396
1361
1241
2998
New 3-lane section Flora to Barker
Project Total
495
1701.5
1551.5
3748
43 SalteselSullivan Signal
38 15 364
414 City
104
104
Other
42
42
Other
268
268
Improvements to Intersection
In Coordination vd Spokane County
Project Total
414
414
44 Barker Road - Spokane River to Trent 1.4
433 150 0
583 City
40.6
37.4
78
STP(U)
262.5
242.5
505
Reconstruct to a three-lane curbed arterial
In Coordination vrl BTV
Project Total
303.1
279.9
583
Projects and Urneframos identified in the TIP ore to be eonsidored osiimates only that may change duo to n variety of circumstances, am
are not intended by the City to be reliod upon by property mmcrs orde-mlopers in making
development decisions.
4/24/2007
Page
CtT p'tlG'
ok-ne
,;oOValley
Project / Description / Current Status
'13
Draft 2008- 2013 -
Six-Year Transportation Improvement Program
Dollars in Thousands
Funding
Length PE RW CN Total Sources 2008 2009 2010 2011 2012 2013 Total
45 Bowdish Road - 32nd to 8th
1.52 279 300 0 579 City
STP(U)
95.1 97.9 193
190.2 195.8 386
Reconstruct and %-Aden roadway to three lanes-
Project Total 285.3 "193.7 579
63 50 113
46 Broadway Ave - Flora to Barker 1 314 250 0 564 City
STP(U) 251 200 451
Reconstruct to 3-12nes, Flora to Barker
Project Total 314 l5u sue
47 Broadway Ave 180 ft E. of Moore to Flora 0.73 225 300 0 525 city 57 -48 105
UAP 228 192 420
Reconstruct & Widen Broadway to 3-lane section, 180 it E. of Moore to Flora
Project Total 285 240 525
48 Mansfield Extension - SR27 to Mirabeau 0.51 161 875 0 1036 City 60.6 146.4 207
UAP 243.2 585.8 829
Parkway
Construct 3-lane arterial from Pines to Mirabeau Parkway
Project Total 303.8 732.2 1036
Projects and 6rneframos identified In the TIP are to be oonsiderod estimates only that may change due !o a variety of cirurmstances, am
are not intended by the City to be relied upon by property ovmcrs or developers in making development decisions.
4/24/2007 Page 12
Draft 2008- 2013
Spo°~kane Six-Year Transportation Improvement Program
,;,11111111100Whey Dollars in Thousands
Funding
Project ! Description / Current Status Length PE RW CN Total Sources 2008 2009 2010 2011 2012 2013 Total
49 Pines Corridor ITS: Sprague to 16th
1 95
0
690
7115
city
106
106
CMAQ
679
679
Traffic Signal Control System for Corridor
Project Total
785
785
50 Valley Corridor - Project 3 - Evergreen to
2.27 834
15M
0
2334
City
113
202.5
315.5
Tshirley
STP
721
1297.5
2018.5
Other
State
Extend Appleway Blvd. v6th a multi-lane facility including curbs and sidewalks. Resurface Sprague Avenue and
UCP
restripe.
Project Total
834
1500
2334
51 Appleway-Thierman EB Lane
0.06 16
10
0
26
City
3
3
CPAAQ
23
2.3
Add ES right turn lane to Appleway Q Thierman.
Project Total
26
26
52 Carnahan Truck Lane - 8th to City Limits
0.5 234
0
0
234
City
32
32
STP(U)
202
202
Auld SIB truck lane to road
Project Total
234
234
Projects and Urneframes Identified in the TIP are to be oonsidered estimates only that may change due to a variely of circumstances, am
are not intonded by the City to be retied upon by property vimers or developers in making dov~uopment decisbons,
4/2412007 Page 13
an« Draft 2008 - 2013
Spokane Six-Year Transportation Improvement Program
Dollars in Thousands
~ ~ Funding
Project! Description / Current Status Length PE RW CN Total Sources 2008 2009 2010 2011 2012 2013 Total
53 University Road Inlay 1: Dishman-Mica Rd to
15th Ave
Grind and pave with 2 inches of asphalt concrete pavement.
1.29 99 0 0 99 city 20 20
Other 79 79
Fed
Project Total 99 99
Totals: 12541 18571 103709 134821 13781 16198 27209 30088 27598 19112 133986
Projects and timoframcs identified in the TIP are to be considered est1mates only that may change due to a variety o: circumstances, an-
aro not intoaufed by the City to be relied upon by property owners or derelopors in making development decisions.
412412007 Page 14
Draft 2008- 2013
$jlO~alle Six-Year Transportation Improvement Program
,;wO-Valley
Six-Year Transportation Improvement Program Totals
Secured Projects
Planned Projects
Totals
Year
Federal
state
Other
City
Year
Federal
State
Other
City
Year
Federal
State
Other
City
2008
5703.8
746
0
1878.83
2008
3220.7
518.05
3655
1676.7
2008
8924.5
1264.05
36.55
3555.53
2009
4888.2
0
0
1728.83
2009
5357
1735.45
104.45
2384.5
2009
10245.2
1735.45
104.45
4113.33
2010
2236.5
0
0
1524.83
2010
13551.2
4830
813.6
4252.9
2010
15787.7
4830
813.6
5777.73
2011
3410.5
0
0
1707.83
2011
11916.4
6596.5
2337.4
4119.3
2011
15326.9
6596.5
2337.4
5827.13
2012
4056
0
0
1291.83
2012
8738.7
8247.8
510
4753.6
2012
12794.7
8247.8
510
5045.63
2013
4056
0
0
1139.85
2013
8574
3054.2
138.5
2149.3
2013
12630
30542
138.5
3299.15
Projects and timelmmes identMod in She TIP are !o be considered estimates only that may change due to a variety of circumstances, ano
are not intended by the City to by relied upon by property comers or developers in making development decisions.
4124120,-a'
City of Spokane Valley
Department of Public Works
D
RAFT
Six Year Transportation Improvement Plan
2119 - 2115
Davis in Thousands
2M
Mm #
Pt; O 9111me Pi Mm V ftm
qty Amid
TOW Alet>r M
1
Barker Road Bnoge BR
200
6382.8
4
Broadway Avenue - Pintes(SR-27) to PaAc UAP
187
933
5
Broady Avenue N1 190 to Para Rd STP(U)
100
741
6
Street Preservation Project - Various street city
1291.83
1291.83
7
STEP Paveback city
900
1100
8
8th Avenue Phase 1- Carnahan to Havana Other - FTA
110
535
9
Bowdish/Sprague Intersection PCC Other - FTA
182
892
10
PmesrSpmgue Intersection PCC Other - FTA
152
742
11
Sprague Averse - University to SulMn Other - FTA
45
218
13
E.vv . : 511n ro t-- " . - Other - FTA
107.6
526
14 blontg~~ a :uR - :._-g0nre t0 Unive'-st:y CDBG 540
15 hark F.ay _ :+alley, SN FGr3oe Other Fed 31.1 750
22 Dishman-Mica Road - Appleway to 8th C y 149 149
2008 Tot2ls: 3466 13781
1489
Item #
P1'w Ileac
Pi k= v Sum
Gty Aett®t
Tet>li Amtmt
1
8a ver Rz)a; Bnoge
BR
200
35752
2
44tH Ave Patnway. Sands to Woodruff
STP(E)
28
209
6
Street Pmservabon Project - Vanous Streat
Cty
1291.83
1291.83
7
STEP Paveback
CRY
900
1100
8
8th Avenue Phase 1- Carnahan to Havana
Other - FTA
217
1059
11
Sprague Avenue - University to Suillvan
Other - FTA
387
1888
12
EsliF Rea: Recars.toamn ?:--o t-, -4,,1
City
40
40
13
Err r.!32rr3 - 16th to 32nd. Everg7een in <-F-
Other- FTA
57.4
280
27
16
Pars Road - Br4gmg fie Valley/ BNSF Grn i=
Other Fed
89.9
2150
Seoara~~on
UAP
155.5
777
17
Broadway Avenue 0Z Fancher to Therman
STP(U)
82
608
18
Bmaoway-Fancher Intersection PCC
STP(U)
79
581
19
Park Road - 4 2 (PE Only)- Broadway to Indiana
ST-P(U)
48
352
23
Indlara/Sultivvan Intersection PCC
Other - FTA
275
1342
24
F nose . s x c D ct e v
Other - FTA
140
682
26
V ,iey Corridor - Pmtw 2 Umyer6".
STP
122.7
263.4
2009 Totals: 4113 16198
Projects and bnertranle ideniifed in Ina TIP are b be aonatdered esOmebm only MM msY dmge din to a varbty d cat+snstenms. and era not
Intinded by the City to be reW upon by property owners or divebpsn in M&J9 a dftskpmert decisions- Pm*b shown In 8►ue we Funded
?n'i° 4• V A"ire shown In Green and Raedteduld Propels shown In Qrergs Pap 1 o14
no
=DRAFT
Rem *
PrWNano
P ft" hm
My ANN
Totes AWN
6
Slraet P es~'va: o- P:,Dje-,t • ver.uCS Strew~i
city
1291 83
1291 83
7
STEP Pavetack
City
900
1100
8
8th Avenue Phase i- Carnahan to Havana
Other - FTA
153
746
13
_ - ' -
Other - FTA
755
3681
15
'a k Rcad - S-6gin re Vat,er, BNSF G+:: I :
Other Fed
286.5
6810
~var?:•c^
18
UAP
289
1445.5
20
SulUvantSprague, Irlterseodon PCC
STP(U)
118
861
24
- • _ - _ - . _ ° , -
Other - FTA
285.5
1393.5
25
- -
STP
3217
1278.2
26
Argonne Road - 190 to Tree
CMAO
77
578
27
SuAivan Road (PE ally)- Eudid to Wc4lesiey
STP(U)
40
297.5
28
Sulllvan Road West Bridge
BR
735
29
Evergree%VSprague Intersection ?CC
Other - FTA
233
113:3
30
McDonald/Sprague IntersecUon PCC
Other - FTA
219
1069
31
University/Sprague Intersection PCC
Other - FTA
204
997
32
?2•ic Avenk? . Eve•greez F
STP(U)
21 2
153
33
to AYet- ue Pt`,aae 3 - llicxey
Other - FTA
140
682
34
' a*.er Faad - eth to ARC ri
UCP
74
371
35
-,Iwa Read - S"gue to lkss,• •
UAP
89
447
36
err R~ia4 -a2 (CN Orly. E
STP(U)
270
2000
37
- _ - c = _ - _ .
STP(U)
12
1415
2010 Totals:
5778
27209
Projeeu and tlmehamea identified in the 'f 1 P am to be considered ashmates only that mar change due to a vier" of dreumstsnces, and are not
Intended by the Cty to be relied upon by prgmmy owners or developers in mWdrq devobpn»nt decivona Projects shown in Blue are Funded
S9A P4roltfm shown in Groan and Readvduled Prate shown in Orange Page 2 of 4
4=
OV,
DRAFT
be #
PI'od Nm
Nm, l~
CRY AM!
TOW AMM
8
Strr?et P;eServa: er, Proiect - Various Street
city
1291.83
1291.83
7
STEP Paveback
city
900
1100
15
hark P .Gan- - Briog , =tie al r. 3NSF G3:ie
Other Fed
286.5
6810
~acara_ron
16
:E3•ve* =L3d • 3roace.3i
UAP
188.5
442.5
21
BroadwaylSulhran Intersection PCC
Other Fed
253
1230
24
fit- t,':e-_i? r ~s.. Pa•► ~crr
Other- FTA
221.5
1080.5
25
Other
61x4
4633.6
E ,-ero-a -n
26
Argonne Road -190 to Trent
CMAQ
98
713
27
Sullivan Road (PE only)- Euclid to Wellesley
STP(U)
40
297.5
28
Sullivan Road West Bridge
BR
735
32
t A:~r, • E!gt=~ri t::
STP(U)
23.8
175
33
.,in Av" Pt ase 3 - Dickey I.--
Other - FTA
352.5
1721
34
:ante- Road - Stn to App;ew'ay
UCP
80
400
35
Flora Raad - Sprague to Miss,.:,,
UAP
297.5
1486.5
36
?ark Road - 02 (CN Onty)-
STP(U)
314
2326
37
Park Read -g3 - ;rajue to S-oa:7.%
STP(U)
12
141.5
38
Pines Corridor ITS- Sprague to Trent
CMAQ
280
2081
39
Sullivan Road (RVWCN only) - Eucid to Wellesley
STP(U)
160
800
40
Euclid Avenue - Sulihran Rd to Flora Ra.
STP(P)
112
835
41
EuCird A:a F Iola Rd • Flow Eucw :a Euuc',
STP(U)
51
379
Eucira Fiona to Balrl(er
42 Mission Avg - Flora 1o Ba ~ UAP 99 495
43 Other 104 414
2011 Totals: 6827 30088
Projaft end hmsfrurnes rdentfied m Me TIP we to be considered emimfts onty that may change due to a vartafy of dmumefarms ad are not
Intended by Ore Garr to 1Ut7be railed upon by property owners or developers to making develupna+f dedslons- Projech drown k>I Blue we Funded
fr°reji.ndOPZ4, 7 1e shown in Green and Rsadreduied Prefects shown In Orange. Page 3 of 4
2912
DRAFT
U1111111111 #
h'aeet Nate
Pttuat•y voQ{tlu
City MUM
lotal Amount
6
Street PreservaUon Project - Vanous Srert
City
1291 83
12,91
25
UCP
2089.6
28
Sullnran Road West Bridge
BR
32
STP(U)
95
7 -
33
= ; - .a i - a _ L t• r : _ _ _
Other - FTA
288.5
t -
34
.a tr?s' Rac - oin to A.PIe, -
UCP
490
35
UAP
2675
37
; • _ _ _ _ . - _ .
STP(U)
34.4
400
39
Sullivan Road (RW/CN only) - Euclid to Wellesley
STP(U)
545
2724'
41
- ' _ _ - _ -
STP(U)
68
500
JCJw Flora to _a-, _
42
ss~on Ave - Fix . J =
UAP
340.5
17CI
44
-2,0,er R.ad - P',..
STP(U)
40.6
303 1
45
aAtarsn RC30 - 32nd to k'•
STP(U)
95.1
28~i
s8
a :adway A,re - Flora :c 6= :
STP(U)
63
47
7,.:~acwoy Ave 180 It E of rs•_ r -
UAP
57
.
48
klar-s`eb E._ension - 5827 to M,; , - _ : -
UAP
60.6
49
P;rsas Com70t ITS SpraoLA to 1~'r
CMAO
106
50
?'Fey t' ~rndC,r rr ctb~`t 3 - E v r✓ -
STIR
113
2012 Totals:
6046
27596
200
ft= #
A*Ct Nate
P fin SMU
C" AMW
19tel Amami
6
Street P-eservation Project - Vario-5 titre:
City
1139.85
1139 05
28
Sullivan Road West Bridge
BR
405_,
37
STP(U)
235.6
2T71
39
Sullivan Road (RW/CN only) - Euclid to Wellesley
STP(U)
505
252,1
41
- _ ~ - - R FI_ _ E.
STP(U)
461
341"
r.iCHU -,a-o to dsr.,_•
42
V.iss-on Ave - Flora to Bs•--r
UAP
310.5
1551
44
;:;arkef Roil - Spokane
STP(U)
37.4
279 i
45
;;owa:sh Ro3a - 32nd to
STP(U)
97.9
.
46
=+-oaav:ay Ave - Fl; ra J c3 ~
STP(U)
50
47
F~,'vadyr3y Ave 160 It E o! 102,- -e - -
UAP
48
48
r•'> :`.te Extension - SP27 !o A4ir3tz: ,
UAP
146.4
-
STP
202.5
51
-2-way•Tnierman E8 L_--
CMAO
3
52
, . 3h3n T-,.c* Lane - ct' ' - ; - - -
STP(U)
32
53
--fly RaaO I^Jay 1, GishiTi:- Id•= , _
Other Fed
20
95
k.9
2013 Totals:
3289
19112
Projects and Umetnarres identified in am TIP ant, to be mmidared mmmates mVy that may change due to a variety or circurns4w aa, and are not
kAandW by " City to be relied upon by property owners or developom In "taking devoloprnerd decisions. Prolacta shown in Blue aro Funded
Pro Al)M Pro l1!)qdxs.se+t atrown in Green and Rdeheduhd Profects ywwn in Orange.
i ~pr1l 2,4. / Page 4 0l
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
j as of April 26, 2007 9:30 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Manager
Re: Draft Schedule for Upcoming Council Meetings
Mav 8, 2007, Regular Meeting, 6:00 p.m. [due date Monday, April 301
Proclamations: Older Americans Month; Goodwill Industries Week
1. Consent Agenda: Payroll; Claims; Minutes; Liberty Lake MOU; Spokane Co Sewer MOU;
David Evans Contract Supplement; Resolution Setting Public Hearing for Street Vacation [5 minutes]
2. Motion Consideration: Local Redevelopment Authority - Dave Mercier [5 minutes]
3. Motion Consideration: Grants School Zone Flashing Signs - Neil Kersten [10 minutes]
4. Motion Consideration: Customer Service Improve Plan Admin Support-Nina Regor [10 minutes]
5. Site Selector Demonstration -Robin Toth [30 minutes]
6. Library Update: Mike Wirt [20 minutes]
7. Admin Report: Ordinance Definitions - Cary Driskell x,10 minutes]
8. Administration Report: Street Vacations Compensation - Mike Connelly [20 minutes]
9. Admin Report: Sidewalks - Mike Connelly [20 minutes]
10. Admin Report: Appleway Avenue - Project Update - Steve Worley [10 minutes]
11. Info Only: Lodging 'l'ax Report - Steve Taylor
12. Info Only: Appleway Extension, MTP Request- Steve Worley
EXECUTIVE SESSION: Pending Litigation; Land Acquisition [estimated meeting: 130 minutes]
May 15, 2007, 6:00 p.m. Study Session [due date Monday, May 7]
i " 1. Discussion: Policy Issues in Planning Commission Recommended UDC Titles (90 minutes)
Mav 22, 2007, Reaular Meeting, 6:00 p.m. [due date Monday, May 141
1. PUBLIC I EAR NG: Proposed 2008-2013 TIP - Steve Worley [10 minutes]
2. Consent Agenda: Payroll, Claims, Minutes [5 minutes]
3. First Reading Proposed Ordinance Solid Waste Franchise-Cary Driskell [20 minutes]
4. Proposed Resolution Amending 2007 TIP - Steve Worley [10 minutes]
5. Motion Consideration: Applcway Extension, MTP Request - Steve Worley [10 minutes]
6. Admin Report: Lodging Tax Committee Recommendations - Steve Taylor [15 minutes]
7. Admin Report: Panhandling - Cary Driskell [20 minutes]
8. Admits Report: Sprague Appleway revitalization Plan - Scott Kuhta [20 minutes]
9. Admin Report: Draft 3, CenterPlace Marketing Plan - Mike Jackson [15 minutes]
10. Information Only: Departi-nent Reports [estimated meeting: 125 minutes]
May 29, 2007 - DAY AFTER MEMORIA1, DAY - NO MEETING
Saturday, June 2, 2007 - Council/Staff Retreat, 9 a.m. - 3 p.m.
Councilmember Denennv's Cabin 29897 N. Isle View Road Spirit Lake. Idaho 83869
7'entalive Agenda Items: Funding Options, Bond issues, 2008 Goals (Valley CDBG Program); Council webcasts;
Updated Financial Forecast; SpraguelAppleivay Revitalization Plan; Business Plan; Brainstorming
June 5, 2007, Spec l'1~tect n 6:00 p.m. [due dat6~4;u646 May 29, 2007}
1. Consent Agenda: Payroll, Claims, Minutes [5 minutes]
2. Second Reading Proposed Ordinance Solid Waste Franchise - Cary Driskell [10 minutes]
r" 3. First Reading Amendment to Animal Control Ordinance - Cary Driskell [10 minutes.
4. Motion Consideration: Lodging Tax Committee Grant Approvals - Steve Taylor [5 minutes]
5. Motion Consideration: Appleway Avenue Construction Contract Award -..Steve Worley [10 minutes]
6. Admin Report: MasterPlan Final Presentation - Steve Worley/ JUB Representative [60 minutes]
7. Administrative Report: UDC Titles - Marina Sukup [20 minutes]
[estimated meeting: 120 minutes]
Draft Advance Agendit 4/26!2007 9:30 AM Page I of 2
Tuesday, June 12, 2007 - No iMeeting or Study Session (June 12-15: AWC Cities Conference, Tacoma)
ttilonday,..Jiine.l.'8 1..34~n:nv JOINT MEETING W1 SPOKANE COUNTY COMIlfISSIONERS:.COft :meal:
County's HR Training Room
June 19, 2007, 6:00 p.m. Study Session [due date Monday, June 1.1]
1. Pines/Mansfield Construction Contract Schedule & Budget- Steve Worley (20 minutes)
2. Paperless Agendas, Cost Comparisons - Chris Bainbridge (20 minutes)
3. Admin Report: Jail 1.ssues - Cary Driskell/Rick VanLeuven (20 minutes)
4. Admin Report: Police Department. Update - Rick Vanl euven (20 minutes)
5. Report on Amending Code re General Definitions - Cary Driskell (20 minutes)
6. Presentation on Crone Reporting Options Mike DeVlcming (15 minutes)
7- , .r 'T-.rr-,-.^, r•-.-__•: s-•- r-~->'re~.•»---rc~v r`, i .
7.1'ctty cash POtlc,y K~r► Tl cpson s`: 4 . (^l ~.minutes,},
~ni
JTOTAL MINUTES: 130 minutes
June 26, 2007, Regular Meeting, 6:00 p.m. [due date Monday, June 181
1. Consent Agenda: Payroll, Claims, Minutes [5 minutes]
2. Second Reading Amendment to Animal Control Ordinance - Cary Driskell [10 minutes]
x •t d r ~'-Y" r su ev- > ,a ~ r 1(] `Itl~lnute5;
First Rcad~ng,rdiniirice ~Lrriundina,Pett} Cash K,~n Th}~sort
4. First Reading Ordinance re Definitions - Cary Driskelll [10 minutes]
5. Proposed Resolution Adopting 2008-2013 '1111- Steve Worley [10 minutes]
6. Motion Cons identtion: Approval of Pines/Mansfield Construction Contract Award - Steve Worley [ 10 minutes]
7. Motion Consideration: Adoption of CenterPlace Marketing Plan - Mike Jackson [10 minutes]
8. Information Only: Department Reports [estimated meeting: 65 minutes]
July~~3, 2'U:0:7 T'°ll:A~]~ B~:EO~t~F;::4 "i ~1 IJl~Y noi~i:eetin
July 10, 2007, Regular Meeting, 6:00 p.m. [due date Monday, July 2]
1. Consent Agenda: Payroll, Claims; Minutes [5 minutes]
2 Second Reading Ordinance re Definitions Cary Driskell [10 minutes]
3 second R~~idino`Ordtnance ~lrntniri Petty:GaSh ~+Kxn'Thpclison [5ininute
_
[estimated meeting:- minutes]
July 17, 2007, 6:00 p.m. Study Session
July 24, 2007, Regular Meeting, 6:00 p.m.
July 31, 2007, 6:00 p.m. Study Session
(due date Monday, July 9]
[due date Monday, July 161
[due date Monday, July 23
August 7, 2007: Possible No Meeting (Presumed National Night Out)
OTHFR PENDING ANDIOR UPCOMING ISSi
Work Force Development, In-Service Definitions
CDBG Review
Noise Ordinance (Construction Activity)
Modified Crime Check/Crime Reporting
Central Valley School District Impact Fee Request
Sewer Collection Systems - Neil Kersten
Sept 27-29, 2007: NIX, Fnergy, Enviromnent & Natural
Resources Steering Cmmte Fall Meeting: CenterPlace
Draft Advance Agenda 4/26/2007 9:30 AM
Accident Statistics along Broadway - October 2007
Adoption of 2008 Budget - October 30, 2007
Solid Waste - WVUTC notice - Cary Driskell
Outdoor Pool Concepts - Mike Jackson
estimated meeting time does not include time for public
comments.]
Page 2 of 2
s%lwwwa
Spokane
;0OValley
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhatt@spokanevaitey.org
Memorandum
To: David Mercier, City Manager and City Council
From: Inga Note, Senior Traffic Engineer and Neil Kersten, Public Works Director
CC: Nina Regor, Deputy City Manager
Date: 4124107
Re: 2007 Flashing Beacon Grants
The-Washington Traffic Safety Commission has issued a Request for Proposals for School Zone Flashing
Beacon projects. Applications are due May 14a` and speed studies must be completed prior to submitting the
application. Last year we were awarded $22,500 to complete three school zones. These funds were used at
Set] Woodard, Broadway, and Trentwood Elementary Schools. The Grant fiords cover the costs of all
equipment.
'17he Public Works Department plans to submit applications again this year for three school zones. We have
selected the short-list of elementary schools below using the following criteria:
School has frontage or major crosswalk on arterial street.
• High volume of traffic on street.
• High percentage of students walking or biking.
• Sheriff's Department identified school as problem area.
Functional
Average Daily
% Walkers
School
Location of Zone
Classification
Traffic Volume
/Bikers
Sum
t
McDonald - 51h to 7th
Minor Arterial
5,800 veh/day
25%'
Sc mol
Seth
Mission west of Park
Collector
4,000 veh/day
(high truck
30%
Woodard
South Pines
Pines Road - crosswalk at
Minor Arterial
5,500 veh/day
84%
24th
Skyview
Wellesley - Flora
Minor Arterial
3,000 - 1,700
veh/day
<15%
Elementary
hester
Pines !toad - Eagle to Loretta
Collector
2,900 veh/day
68%
C
ary
' No buses are provided. at Summit School. Many kids cross McDonald for parent pickup on the cast side of
the road.
Based on last years costs die grant pays for each pair of beacons which are about $8,000, installation labor ran
/ about $4,200 and survey was $5,300. The installation and survey costs will come from the 2007 street fund.
okan~
SP
j
Ualley.
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhaitpspokanevalley.org
Memorandum
To: David Mercier, City Manager and Members of City Council
From: Nina Regor, Deputy City Manager
Date: April 24, 2007
Re: Customer Service Improvement Plan: Administrative Support
The City prefers to provide services under contract when feasible and cost effective. As a
result, the City's in-house operations have evolved at a slower pace than what the growth
in demand might warrant. This is especially the case for the administrative support of the
City's various operations. This Customer Service Improvement Plan proposes adding an
Office Assistant 1 in Community Development (CD) and in Public Works (PTV), and an
Administrative Assistant in Legal. The estimated annual cost of this proposal is about
$135,000.
The Issue
The City's programs and activities have grown over time. However, when new activities
were brought partially or completely in-house, corresponding support needs were not
addressed. To fill the gap, the City's few support staff have stepped up to provide what
assistance they can.
The City's technical staff has also pitched in by assuming support duties as partof their
workload. An organization must determine at what point this becomes cost ineffective,
and Spokane Valley has reached that point. Following are a few examples of how
programs and activities have evolved:
• The management of the stormwater program is now in-house;
• Many road maintenance services are transitioning from the County;
• Legal services are primarily in-house;
• The projects in the capital program have accelerated as the City-initiated
projects have replaced County-initiated projects;
• The City has undertaken significant projects such as the Sprague Appleway
Revitalization Plan and a street master plan; to name a couple.
Another significant impact on the City's support needs is the management of its current
and archivable records. The County has transferred many land-based records to the City,
which primarily affects CD and PTV.
Customer Service Improvement Plan: Administrative Support, continued
April 24, 2007
Page 2 of 4
Legal Services Support
Upon incorporation, the City's legal services comprised one employee (Deputy City
Attorney), and a City Attorney provided via contract with a legal, firm. All legal
administrative support was provided by the law firm.
The first couple of years were spent creating the legal infrastructure of a new city. By the
end of 2004, Legal had prepared and Council had considered 227 ordinances and
resolutions, and negotiated 143 contracts. The mission ofthese initial years was to
quickly lay much of the groundwork; and the only way to do so was to take as many
existing ordinances and policies as possible from other jurisdictions and other- sources.
Much of the City's legal infrastructure, i.e., codes and standards, was adopted from
Spokane County and Liberty Lake (as another recently incorporated city), and models
developed by the Municipal Research and Services Council (MRSC).
The next phase of the City's start-up then began, and we have been imprinting Spokane
Valley's identity and policy preferences on our laws and regulations by systematically
modifying them. As we have taken on projects such as the Comprehensive Plan, the
Uniform Development Code, and the Sprague Appleway Revitalization Plan, our
demands of legal staff have evolved in the type of research, advice and counsel we seek.
In addition, as the City has become established, external demands have grown. For
instance, there axe currently 61 code compliance cases that have reached a stage requiring
legal action. Nine of those cases have reached a level requiring court action, all of which
the Legal department oversees. Over time, claims and lawsuits either against or initiated
by the City will also grow.
In 2005, the City added 1.0 FTE in order to bring the City Attorney in-house because of
the growing need and to capitalize on greater economy and access. No administrative
--support-vas-added.-
Central Reception
It is also important to note how the City's central reception function has evolved. When
the floater Administrative Assistant was added, it was intended to form a two-person
team in support of central reception, as well as to provide back-up support to other
departments. The City dedicated half of this position's time in support of Public Works,
such as management of the road maintenance work order system. The "Receptionist"
position, i.e., the Office Assistant II, was dedicated half-time to legal support.
These individuals are the primary back-up for each other. However, there are many day's
that they cannot. The City calls on other Administrative Assistants for back-up at central
reception.
1 This number includes change orders and contract amendments.
Customer Service Improvement Plan: Administrative Support, continued
April 24, 2007
Page 3 of 4
'fhe incoming call volume adds demand at central reception. As a result, the Cite is not
always able to respond to, or even pick up all of the customer calls in a timely way. This
adversely impacts both intenial and external customer service.
Temporary Staffing
For both 2006 and 2007, the City included $50,000 in the budget for general temporary
staffing, and an additional $30,000 for CD administrative assistance"- while working on
the Comprehensive Plan, the Uniform Development Code, the Sprague Applewa-y
Revitalization Plan, and other projects.
Since that time, the City has consistently made use of a temporary employee in both CD
and PW on a full-time basis. They have helped to provide order to the records transferred
from the County as well as City-initiated files. In addition; eve have relied upon them for
general clerical duties such as mailings; and providing back-up support to the CD and
PW Admin Assistants.
The City's collective bargaining agreement (CBA) allows for seasonal or casual
employees for up to six months or 1,040 hours in a calendar year. The intent of
temporary staffing is to help the City address projects or other short term needs, not to
address ongoing needs.
The City first made use of the temporary office assistants in order to evaluate the long-
term need. As described above, the need has been established and is anticipated to
continue for the foreseeable future.
Staffing Proposal
Staff proposes replacing the two temporary positions being used on a full-time basis in
- GI)-and-P-NV-,,vith-2.0-1?1=L-Office-Assistant I. However,_$50,000would-be_retained-in
the budget for sporadic temporary assistance so that we have the ability to respond as
necessary to new service demands.
The positions would become permanent per the CB& and would perform routine clerical
and administrative work, including:
• Assisting in. the maintenance of official City documents and records;
preparing and maintaining a variety of files;
• Receiving the public and answering questions; responding to inquiries from
employees, citizens, and others;
• Answering in-coming calls and routing callers or providing information as
required;
• Addressing citizen service requests or complaints.
2'rhe total M assistance budget was $100:000 each year-S30,000 for administrative support, and $70,000 for
planning assistance.
Customer Service Improvement Plan: Administrative Support, continued
April 24, 2007
Page 4 of 4
This would free up time for the current Administrative Assistants in PTV and CD to
perform more of the administrative support functions requiring more independent
judgment, such as tracking project costs and taking minutes at Planning Commission
meetings.
In addition, this proposal recommends adding an Administrative Assistant in the Legal
office. Primary responsibilities would include:
• Supporting the timely response to litigation demands by formatting pleadings
and memoranda, copying, collating, and distributing the documents, including
physical service and filing when necessary;
• Coordinating court dates and interoffice court calendars to ensure deadlines
are met;
• Maintain-i.ng code compliance legal files;
• Establishing and updating the law library;
• Scheduling multi-party meetings in support of providing client advice;
• Creating and maintaining both public and confidential records.
Cost and Fundinix of Proposal
Position Temporary FTE Annual Cost
Office Assistant f (CD; P"O (2.00) 2.00 $87,221
Administrative Assistant (Legal) 1.00 48,454
Total (2.00) 3.00 $135,675
The annual cost of this proposal is about $135,000. For the remainder of 2007, the cost
would be about $68,000: $44,000 could be absorbed via the City's temporary assistance
allocation; $24,000 could be included in the City's second budget adjustment, which
ypically Cakes place in TTo~ vembcr or .9e ember.