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2007, 05-08 Regular Meeting~k AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING Council Meeting 9115 Tuesday, May 8, 2007 6:00 p.m. C I'Il' (TALL AT REDWOOD PLA-A 11707 East Sprague Avenue, burst Floor Council Requests All Electronic Devic" be Turned OR During Council Meeting CALL TO ORDER: TI VOCATION: Pastor Jason Kiesel, New Life Assembly PLEDGE OF ALI.EGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMA11-1-FEE, BOARD. LLUSON SUMMARY REPORTS: MAYOR'S REPORT: Pruclamariomv: OWrAmeriuors'A1onth: Gnrxlivil11ndusMes Week Pt BL1C CONIMF.NTS: Except whera indicated below for "public comment" this is an opportunity for the public to speak on any topic. When you come to the podium, please state your name and address for the reck}rd and limit remarks to three minutes. 1. CONSF.N'r AGENDA: Consists of items considered routine which are approved as a group. A Councilmcmbcr may remove an item from the Consent Agenda to be considered separately. a. Following Claim Vouchers: VOUCHER LIST DATE VOUCHER #s TOTAL VOUCHER AMOUNT 04-18-2007 11554-11600 $263,321.46 04--73-2007 11601-11630 569,846.40 GRAND TOTAL 5333,167.86 b. Payroll for Period Ending April 30, 2007: $250,048.72 c. Apploway Avenue Reconstruction Project, Liberty Lake Memorandum of Understanding d. Applew-ay Avenue Reconstruction Project, David Evans & Associates Construction Mamigement and Inspection Services Contract e. Appleway Avenue Reconstruction Project, Spokane County Sewer Memorandum of Understanding f Resolution 07-006 Setting Planning Commission Public Hearing for Street Vacation Request g. Motion to set Austin Appeal Hearing for June 5, 2007 h. Minutes of April 17, 2007 Council Study Session 1r i. Minutes of April 24, 2007 Regular Council Meeting Connell Agenda 0$44-0711eplar Meeting Pace t of NFW BtiSINESS Motion Consideration: Local Redevelopment Authority-Dave Mercier [public commend 3 Motion Consideration: Grants School Zone Flashing Signs - Neil Ketsten (public comment 4, Motion Consideration: Customer Service Improve Plan Admin Support - Nina Rcgot (public comment] PUBLIC CO.NLNIENTS Except, where indicated above for "public comment" this is an opportunity for the public to speak: on any topic. When .,ou conic- h• the nO,liuril, ptc.lse ;tit: %our name and addre~+ For the record and limit remarks to three minutes ADMINISTRATIVE REPORTS: 3. Site Selector I)emonstration - Morgan KoudelkalRobin Toth 6. Library Update - Mike Wirt 7. Ordinance Definitions - Cary Driskel) INFORN ATION ONLY: 66411 not be discussed or mpurred) 8. Lodging l*ax Committee Schedule Update 9. Uniform Development Code Title 24 fiXECUTIVE SFSSION: Pending Litigation; Land Acquisition ADJOUItNi<IENT FU77.7R SCIIE• DVLE Regular Council Meetings are generally held 2nd unrl4t° Tur mla}:s, beginning at 6:110 p.nL Council Study Sessions are general!} held P. i'4 and 5th Tuesdays, beginning at 6:00 p.m. Other Tentative Upcontin:e.$Iee inYs/Events: Tuesday, May 29, 2007: No meeting (day after Memorial Day) Saturday, June 2, 2007 - CounciVStaff Retreat, 9 am. - 3 p.m. Councilmembcr Dcnenny's Cabin, 29897 N. Isle View Road, Spirit Lake, Idaho 83869. Tuesday, June 12,2007: No Meeting (Councilmembcrs Attend Association of Washington Cities Conference, Tacoma) Monday, June 18, 1:30 p.m.: Joint Mecting with Spokane County Board of County Commissioners, County's Human Resources Training Room NOTICE Individuals planning to attend the meeting who n:quire special auLet nce to ttccummodntc physical, hearing, or other impnirmenm please contact the City Cleric at (509) 921-1000 as soon as possible so that arrangements maybe made, Council Agenda 05-0"7 Regulgr Meeting Page 2 of 2 Spokane jUalley. WHEREAS, The City of Spokane Valley is home to more than 5,000 citizens ages 60 and older, representing a dramatic trend in our nation's demographic make up; and OCder-Americans' Month City of Spokane valrey, Washington WHEREAS, Older persons are diverse, respected citizens who continue to contribute to our nation's social and economic wellbeing; and WHEREAS, A growing number of baby-boomers are rapidly becoming older citizens and the number of individuals providing care to family members and friends is expanding significantly; and YYIIEREAS, The opportunities arnd.challenges that lie ahead require us to think differently about health and long terra care, and to work together to rebalance and modernize our current systems so we may adequatel), plan for and address the needs of current and future generations; and WHEREAS, Older persons are entitled to live lives of * dignity and independence through streamlined access to information and community services, information about cost-effective prevention practices, and activities that will improve health and the quality of life; and innovative, affordable options of care and support that will provide an array of choices about how and where to live. NOW, THEREFORE, 1, Diana GVilhite, Mayor of the City of Spokane Valle; on behalf of the Spokane Valley City.Council crud the citizens of the City of Spokane Valley, do hereby proclaim the month of May 2007, as ~rotlamatiurt Older Americans' M6nth. and I encourage all citizens in Spokane Valley to honor our older adults and those who care for them during the month of jlA.ry and throughout the year. Dat I~t MA, Diana YT"ilhite Mayor SP'OFkanka~ jValley vrorla-fliatioll Goon wid Community Appreciation Day City of Spokane valrey, Washington WHEREAS, the presence of Goodwill Industries in Spokane Valley over the past thirty-five years serves as a reminder of the needs of our residents with disabilities and other barriers to self-sufficiency; and O EREA.S, Goochvill Industries is proud to be a nujor provider of vocational rehabilitation, workforce development, and social services in the Inland Northwest; and WHEREAS, Goodwill. Industries uses its resources, including revenues from its Spokane Valley retail operations, to help people build their independence; and 0 WHEREAS, National Goodwill Industries Week is May 6 through May 12, 2007. NOW, THE REF ORl , I, Diana PJ"ilhite, 11lavor of the City of Spokane Valley, on behalf of the Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim Miry 10, 2007, as _ Goodwill Community Appreciation Pay and I encourage all citizens to recognize and celebrate the efforts of Goodwill Industries in our community. Diana Wilhite ji!layor Dated this 8th day of May 2007. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 05.-08-07 City Manager Sign-off: Item:'Check all that apply: 0 consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST DATE VOUCHER #s TOTAL VOUCHER AIN40UWf 04-18-2007 11554-11600 5263,321.46 04-23-2007 11601-11630 $69,846.40 GRAND TOTAL 5333,167.86 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGETIFINANCIAL IMPACTS: STAFF CONTACT: Brad Johnson ATTACHMENTS Voucher Lists 0 vvhlist Voucher List 0411812007 3:28:34PM Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor 11554 4/13/2007 000164 LABOR & INDUSTRIES 11561 11562 11563 11564 11565 11566 11567 11568 11569 11570 11571 4118/2007 000998 AIR FILTER SALES NW, INC. 4/18/2007 000221 AMERICAN PUBLIC WORKS ASSOC. 4/18/2007 000030 AVISTA UTILITIES 4/18/2007 000918 BLUE RIBBON LINEN SUPPLY, INC 4118/2007 000101 CDWG Invoice PO # Description/Account Amount 1 st qtr additional 1 ST QUARTER ADDITIONAL PAYME 17.67 Total : 17.67 43628 41563 MAINTENANCE SUPPLIES 280.50 Total : 280.50 ID no. 41228 MEMBERSHIP DUES FOR NEIL KEF 139.00 Tota l : 139.00 4/10/07-barker & mis BARKER AND MISSION SIGNAL 248.38 Total : 248.38 8807933 LINENS FOR CENTERPLACE 380.52 Total : 380.52 DZK5955 41591 POWER SUPPLY FOR PANASONIC 77.32 FBV2442 41604 PRIMERA CD / DVD DUPLICATORS 1,815.57 Total : 1,892.89 4/18/2007 000863 CENTURY WEST ENGINEERING CORP. 023482 41285 CONTRACT #06-017 CENTURY WE: 3,161.58 Tota l : 3,161.58 4/18/2007 000379 CITY OF SPOKANE VALLEY 4/13107 request PETTY CASH REIMBURSEMENT 25.86 Total : 25.86 4/18/2007 001048 CITY PARCEL DELIVERY, INC. 1005545,1004786 PARCEL DELIVERIES FOR PUBLIC, 12.76 Total : 12.76 411812007 000284 CRUCIAL TECHNOLOGY INC. 241152011 41611 RAM FOR KEN'S PC 99.68 Total : 99.68 4/18/2007 000537 DAVID EVANS AND ASSOCIATES, IN 220557 41286 CONTRACT #06-020 DEA DEV. PLA 10,569.50 Tota 1 : 10, 569.50 4/18/2007 000171 GEIGER CORRECTIONS CENTER 41500251 MARCH 2007 STANDARD HOUSINC 22,929.00 41500262 MARCH 2007 WORK CREW INVOIC 440.34 Page: 1 vchlist 0411812007 3:28:34PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice PO # DescriptionlAccount Amount 11571 4/18/2007 000171 000171 GEIGER CORRECTIONS C ENTER- (Continued) Total : 23,369.34 11572 4/18/2007 000002 H & H BUSINESS SYSTEMS INC. 157260 PERMIT CTR MACHINE; COLOR CC 125.36 157261 PERMIT CTR B&W COPIES; CL730C 2.41 157288 MONTHLY CHARGES-PERMIT CTR 81.68 157347 FINANCE COPIER-COLOR COPY Cl 195.56 157348 FINANCE COPIER-B&W COPIES 72.85 157351 HRIOPS MACHINE; COLOR COPIES 57.40 157352 HRIOPS MACHINE: B & W COPIES-1 36.23 Total : 571.49 11573 4/18/2007 000220 ICMA 206122 ICMA MEMBERSHIP FOR NINA REC. 938.74 Total : 938.74 11574 4/18/2007 000022 INLAND BUSINESS PRODUCTS, INC. 54915 EMPLOYEE ID CARD-GREG SMITH 23.89 Total : 23.89 11575 4/18/2007 000388 IRVIN WATER DIST. #6 112500.0 4/1107 WATER AT 13504 E MIRABEAU PK~ 166.00 Total : 166.00 11576 4/18/2007 000864 JUB ENGINEERS, INC. 0044959 41409 CONTRACT NO 06-001, ST MASTEF 6,428.75 Total : 6,428.75 11577 4/18/2007 000755 LEAGUE OF OREGON CITIES, 5167 WEB AD-DEVELOPMENT ENGINES 45.00 Total : 45.00 11578 4/18/2007 000033 MCPC, INC. 5062728 5 BINDERS FOR CITY CLERK 140.58 Total : 140.58 11579 4/18/2007 000157 MOAT, BRIAN 4/9/07 request REIMB FOR COAX CABLE FOR VAL 7.59 Total : 7.59 11580 4118/2007 000132 MODERN ELECTRIC WATER COMPAN Y 3127/07 bill SERVICE ADDRESS N. 100 BALFOL 39.90 3/29107 045462-11 SERVICE ADDRESS E. 11423 MISSI 115.55 3/29107 04559-01 SERVICE ADDRESS E. 11123 MISSI 81.25 3/29/07 bill SERVICE ADDRESS E. 12710 SPRA 1,00326 Tota I : 1,239.96 --:;e: 2 'vchlist 04118/2007 3:28:34PM Voucdner List 9 Spokane Valley 3 Bank code : apbank Voucher Date Vendor Invoice PO # 11581 4/18/2007 000662 NATIONAL BARRICADE & SIGN CO., OF 54715 41462 11582 4/1812007 000058 OCCUPATIONAL MEDICINE ASSOC. A500163 11583 4/18/2007 000652 OFFICE DEPOT INC. 381508186-001 3826635455-601- 382663921-001 382733806-001 3872601411-001 11584 4/18/2007 001258 ORB ARCHITECTS INC. 1-Park road 1-terrace view 1-valley mission 11585 4/1812007 001089 POE ASPHALT PAVING, INC. 42226 11586 4/18/2007 000494 PRO PEOPLE STAFFING SERV INC. 21,612 11587 4/18/2007 000952 RECALL SECURE DESTRUCTION, SERV- 3901140533 11588 4/18/2007 001300 SCRAPS 3/31/07 refund 11589 4/18/2007 000172 SPOKANE COUNTY ENGINEER VLY0703 vIy073 11590 4/18/2007 000001 SPOKANE COUNTY TREASURER 50300804 41589 41602 41602 41605 41603 41603 41599 41600 41601 41574 40937 DescriptionlAccount Amount NATIONAL BARRICADE BLANKET F 50.82 Total : 50.82 PHYSICAL EXAMS W/HEARING 390.00 Total : 390.00 OFFICE DEPOT SUPPLIES 526.57 DG-OFFICE SUPPLIES 250.81 DG-OFFICE SUPPLIES 86.77 OFFICE DEPOT 71.27 OFFICE DEPOT 72.36 Total : 1,007.78 DESIGN OF POOL- PARK ROAD 1,797.00 DESIGN OF POOL-TERRACE VEIV 1,797.00 DESIGN OF POOL - VALLEY MISSIC 1,797.00 Total : 5,391.00 CONTRACT NO. 06-019 STREET RE 45,092.31 Total : 45,092.31 TEMP WORKERS FOR WK ENDED 1,140.21 • Total: 1,140.21 SECURE DESTRUCTION SERVICE: 18.90 Total : 18.90 REFUND DAMAGE DEPOSIT 184.00 Total : 184.00 MARCH 2007 INVOICE 97,686.41 PINES/MANSFIELD MOU WITH COL 29,929.99 Total : 127,616.40 CITRIX LICENSE FOR HAL WEST 260.00 Total : 260.00 Page: 3 vchlist Voucher List Page: 4 0411812007 3:28:34PM Spokane Valley Bank code : apbank Voucher Date Vendor 11591 4/18/2007 000323 SPOKANE COUNTY UTILITIES 11592 11593 11594 11595 11596 11597 4/18/2007 000898 SPOKANE PROCARE Invoice 015364/065364 016631/066631 017022/067022 0244331074433 0271291077129 031608/081608 034354/106428 037059/109325 0429031115953 Various 4/1812007 000420 SPOKANE REGIONAL HEALTH DIST 001-00001191 4/18/2007 000451 SPOKANE REGIONAL SPORTS, COMMI'r 1st qtr lodging 4118/2007 001301, SYLVESTER, D.K. 4/18/2007 001024 UNITED RENTALS NORTHWEST 4/18/2007 000167 VERA WATER & POWER 3/30/07 refund 64198836-001 0001-031971.02 0001=032805.00 0002-001425.01 0004-000755.01 0005-016348.01 0006-033021.00 0007-017753.01 0008-01.0790.01 4/12 0016-007780.00 11598 4/18/2007 000608 WASHINGTON STATE UNIVERSITY 2147, 2577 PO # Description/Account SERVICE ADDRESS 13525 E. 24TH SERVICE ADDRESS 1901 N SULIVR SERVICE ADDRESS 105 N. BALFOI SERVICE ADDRESS 906 N. PARK R SRVICE ADDRESS 12710 E. SPRAC SERVICE ADDRESS 11423 E. MISSI SERVICE ADDRESS 606 S. PARK R SERVICE ADDRESS 13504 E. MIRA SERVICE ADDRESS 2426 N. DISCO Total : 41575 CONTRACT NO 07-003 LANDSCAPI Total VITAL RECORDS REQUEST Total : TOURISM PROMOTION FUNDING-1 Total REFUND DAMAGE DEPOSIT/MEET] Total 41466 BLANKET PO-SLEDGE HAMMER & Tota I ELECTRIC METER NO 941 ELECTRIC METER NO. 6666 ELEC METERS NO 8492,4319 AND : ELEC. METERS 734, 3901 AND 684: ELECTRIC METER NO. 5101 ELECTRIC METER NO 6479 ELEC METER NO 4778 8TH AND SULLIVAN TRAFFIC LITE MONTHLY ELECTIC AND WATER C Total 41547 ROAD BUILDERS CLINIC-SHANE Al Amount 167.77 27.68 78.80 78.80 44.23 255.19 62.68 62.68 781.95 1,559.78 2,951.76 2,951.76 8.00 8.00 25,000.00 25,000.00 44.00 44.00 61.87 61.87 73.48 21.63 183.29 171.01 64.82 21.63 18.11 61.25 22.98 638.20 439.00 ge: 4 0 J Q vchlist Voucher List Page: 5 04/18/2007 3:28:34PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 11598 4/18/2007 000608 000608 WASHINGTON STATE UNIVERSITY (Continued) Total : 439.00 11599 4/1812007 000255 WFOA 2472 2007 WFOA DUES FOR CAROLYN ( 50.00 Total : 50.00 11600 4118/2007 000089 XO COMMUNICATIONS, INC. 0215149201 INTERNET AND VOICE ACCESS 1,657.75 Total : 1.,657.75 41 Vouchers for bank code. : apbank Bank total : 263,321.46 41 Vouchers in this report Total vouchers : 263,321.46 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services authorized to authenticate and certify to said claim. Finance Director Date APPROVED: L Ken Thompson, Finance Director ~F Date Page: 5 0 vchlist Voucher List ' 0412312007 11:00:58AM Spokane Valley Page: 7 Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 11601 411912007 001302 BIGFORD, THOMAS J. 55173.0806 RIGHT OF WAY ACQUISITION-APPI 1,500.00 Total : 11500.00 11602 4/19/2007 001303 COLBURN, GENE 55173.0509 RT OF WAY ACQUISITION-APPLEVI 2,90-0.00 Total : 2,900.00 11603 4/23/2007 001181 ACOSTA, CARRIE 4/20/07 reimb REIMB FOR BASIC CITY CLERK TR. 103.80 ' Total : 103.80 11604 4/23/2007 001308 ALLEN, HENRY 4/13 request REIMB. FOR ECOLOGY GRANTS Cl 118.48 Total : 118.48 11605 4/23/2007 001081 ALSCO ISP0196889 MATS FOR VALLEY PRECINCT 10.74 LSP0196890 MATS FOR VALLEY PRECINCT SHC 13.30 Total : . 24.04 11606 4/23/2007 000135 AMERICAN PLANNING ASSOCIATION 134254-070304 APA MEMBERSHIP-KAREN KENDAI 200.00 Total : 200.00 11607 4/23/2007 001012 ASSOCIATED BUSINESS SYSTEMS 51772A PART FOR FINANCE HP PRINTER 395.36 Tota 1 : 395.36 11608 4/2312007 000030 AVISTA UTILITIES 41006944 STREET LIGHTING/SIGNAL POWEF 21,312.89 Total : 21,312.89 11609 4/2312007 000907 BUILDING MAINTENANCE SUPPLY 43552 7 BOXES URINAL BLOCKS-CENTEF 57.40 Total : 57.40 11610 4/23/2007 000379 CITY OF SPOKANE VALLEY 4/20 petty cash PETTY CASH REIMBURSEMENT 18.43 Total : 18.43 11611 4/23/2007 000418 CLARK-PARSON, KAREN 4-17-07 request REIMBURSE MEALS-WSASC MEET 21.63 Total : 21.63 11612 4/23/2007 001307 CRISPIN, JERRY 4/11/07 refund REDUND DAMAGE DEPOSIT '294.25 Total : 294,25 Page: 1 Nch!ist 04/23/2007 11:00:58A.M Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 11613 4/23/2007 000683 DAVID EVANS 8 ASSOCIATES 220693 41408 PROJECT #0054, 44TH AVE PATHV 1,265.46 Total : 1,265.46 11614 4/2312007 000321 GREATER SPOKANE INCORPORATED 1 st qtr 2007 ECONOMIC DEVELOPMENT CONTI 16,250.00 Total : 16,250.00 11615 4/23/2007 001309 HILLARD, KATHY 4/13/07 request REFUND DAMAGE DEPOSIT 212.75 Total : 212.75 11616 4/2312007 001299 HOME INSTEAD SENIOR CARE 4/3107 request REFUND DAMAGE DEPOSIT 215.00 Total : 215.00 11617 4/2312007 000222 ICMA RETIREMENT CORP. 37163 PLAN FEE 4/1/07 TO 6/30/07 125.00 Total : 125.00 11618 4/232007. 000022 INLAND BUSINESS PRODUCTS, INC. 54955 EMPLOYEE ID CARD-HAL WEST 23.89 Total : 23.89 11619 4/23/2007 000117 JOURNAL NEWS PUBLISHING INC. 28908 MITIGATED DETERMINATION OF N• 92.25 28908 DETERMINATION OF NON-SIGNIFI( 59.25 28934 NOTICE OF PUBLIC HEARING 74.25 28935 NOTICE OF ORDINANCE PASSED 30.75 28936 NOTICE OF ORDINANCE PASSED 25.50 28937 DETERMINATION OF NON-SIGNIFI( 57.75 28938 MITIGATED DETERMINATION OF N- 102.00 Total : 441.75 11620 4/23/2007 001304 KELLY, SHANNON 419107 refund REFUND DAMAGE DEPOSIT- 50.00 Total : 50.00 11621 4/23/2007 001313 LILAC CITY DOG TRAINING CLUB 4118 request REFUND FEES 50.00 Total : 50.00 11622 42312007 001305 LUCAS, ELIZABETH 4/5/07 refund CANCELLATION-REFUND FEES 130.00 Total : 130.00 11623 4232007 000069 MERCIER, DAVID May auto allowance MAY 2007 AUTO ALLOWANCE-DAV 400.00 e: 2 Vch.list Voucher L I List Page: 3 04123/2007 11:00:58AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 11623 4/2312007 000069 000069 MERCIER. DAVID (Continued) 11624 4/2312007 000652 OFFICE DEPOT INC. 382816944001 382866339-001 383017029-001 383257226-001 11625 11626 11627 11628 11629 11630 4/2312007 001161 PROVISIONAL STAFFING SERVICES 3008-0500014905 4/23/2007 001306 REPP, DEBBIE 4/11/07 refund 4/23/2007 000172 SPOKANE COUNTY ENGINEER 18538 4/23/2007 000090 SPOKANE COUNTY INFORMATION, SYS 50300764 4123/2007 000882 SPOKANE ROCK PRODUCTS, INC. 4/23/2007 001312 WEST PLAINS COMMUNITY FAIR 30 Vouchers for bank code : apbank 30 Vouchers in this report Pay application #2 PO # Description/Account Amount Total : 400.00 41606 AUDIO CASSETTS 17.76 41608 OFFICE SUPPLIES 149.09 41605 OFFICE DEPOT 124.28 41612 OFFICE SUPPLIES 59.51 Total : 350.64 MATT KUSHNER SERVICES WK EN 1,023.20 Total : 1,023.20 REFUND DAMAGE DEPOSIT 193.75 Total : 193.75 CONSTRUCTION PERMIT #010 440.14 Total : 440.14 FEBRUARY SERVICES 14,097.87 Total : 14,097.87 41260 0039-05-017 ARGONNE ROAD OVE 7,580.67 Total : 7,580.67 4/18107 request REFUND FEES 50.00 Total : 50.00 Bank total : 69,846.40 Total vouchers : 69,846.40 Page: 3 vrhliSt Voucher List . Page: 4 0412312007 11:00:58AM Spokane Valley Bank code : apbank Voucher Date Vendor I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Finance Director Date Invoice PO # Description/Account Amount APPROVED: L/- Z3-off Date e: 4 Ken Thompson, Finance Director CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 05-08-07 City Manager Sign-off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending April 30, 2007 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Gross: $ 166,312.58 Benefits: $ 83,736.1.4 TOTAL PAYROLL: $ 250,048.72 STAFF CONTACT: Jason Faulkner ATTACHMENTS 11 03, El r, CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 8, 2007 City Manager Sign-off: Item: Check all that apply: ❑C consent ❑ old business ❑ new business ❑ public hearing ❑ information I1 admin. report ❑ pending legislation AGENDA ITEM TITLE: Appleway Avenue Reconstruction Project- Liberty Lake MOU GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Informational Memorandum included in April 10, 2007 Council Packets (151 touch), Admin Report April 17, 2007 BACKGROUND: Approximately 400' of the east end of the Project lies outside of the Spokane Valley City Limits. It is our recommendation to extend the roadway improvements to complete a gap between the City Limits and the recently completed improvements to the east. This improvement benefits the City of Liberty Lake, therefore we propose to enter into an agreement with Liberty Lake for them to pay their proportionate local share of this portion of the project. Their local share is estimated to be approximately $26,463. Federal funds are available for 86.5% of these costs. Attached is a draft Memorandum of Understanding (MOU) between the City of Spokane Valley and Liberty Lake. This MOU was sent to Liberty Lake for review and comment on March 16, 2007. No comments have been received yet. Also, attached is a letter and preliminary cost estimate that was sent to Liberty Lake on August 18, 2006. OPTIONS: RECOMMENDED ACTION OR MOTION: Authorize the City Manager, or designee, to negotiate and execute a Memorandum of Understanding (MOU) with the City of Liberty Lake for reimbursement of costs associated with work within Liberty Lake's right-of-way as part of the Appleway Avenue Reconstruction Project. BUDGETIFINANCIAL IMPACTS: Liberty Lake's participation in the Appleway Avenue Reconstruction Project does not impact the City's match for this project. If we cannot reach an agreeable MOU with Liberty Lake, we will end our project at the Spokane Valley city limits. STAFF CONTACT: Neil Kersten, Public Works Director Steve M. Worley, Senior Engineer - Capital Projects ATTACHMENTS DRAFT MOU sent to Liberty Lake on March 16, 2007, August 18, 2006 letter to Liberty Lake with cost estimate MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SPOKANE VALLEY AND THE CITY OF LIBERTY LAKE FOR THE BIDDING & CONSTRUCTION OF THE APPLEWAY AVENUE RECONSTRUCTION PROJECT WHEREAS, as a part of its 2007 Transportation Improvement Program, the CITY OF SPOKANE VALLEY (SPOKANE VALLEY) intends to construct the Appleway Avenue Reconstruction Project (the ROAD PROJECT). The work includes the full-width removal and reconstruction of Appleway Avenue between Corbin Road and Broadway Avenue; and WHEREAS, the Road Project limits extend beyond the Spokane Valley corporate limits and into the CITY OF LIBERTY LAKE (LIBERTY LAKE); and WHEREAS, SPOKANE VALLEY and LIBERTY LAKE agree that extending the ROAD PROJECT improvements to Broadway Avenue would benefit the taxpayers and the traveling public of both communities. NOW, THEREFORE, SPOKANE VALLEY and LIBERTY LAKE do hereby agree as follows: ARTICLE 1 - RESPONSIBILITIES OF SPOKANE VALLEY U 1. Plans and specifications for the ROAD PROJECT have been prepared by SPOKANE VALLEY, and SPOKANE VALLEY intends to construct the ROAD PROJECT in 2007. 2. SPOKANE VALLEY, upon awarding a contract for the ROAD PROJECT, shall have full control over the construction contract and shall be the* administrator for the project. 3. SPOKANE VALLEY shall be responsible for all aspects of the design, construction, and construction management relative to the ROAD PROJECT, including, but not limited to, construction of curbs, sidewalks, drainage swales and roadway surfacing within the Appleway Avenue construction limits. 4. SPOKANE VALLEY shall make payments to the contractor in accordance with the contract terms, in order that work will proceed according to schedule. ARTICLE 2 - RESPONSIBILITIES OF LIBERTY LAKE 1. LIBERTY LAKE shall designate a "responsible person" who shall represent LIBERTY LAKE's interest during the construction of the ROAD PROJECT, and shall coordinate any modifications or changes needed by LIBERTY LAKE in conjunction with the work. 2. Any modifications or changes to the ROAD PROJECT within LIBERTY LAKE's right-of-way shall be coordinated by LIBERTY LAKE and shall be coordinated with and approved by SPOKANE VALLEY prior to implementation. { Memorandum of Understanding, Liberty Lake Page 1 of 2 ARTICLE 3 - ALLOCATION OF COSTS 1. This Memorandum of Understanding, once fully executed, shall establish a commitment by LIBERTY LAKE to reimburse SPOKANE VALLEY for those construction costs associated with the ROAD PROJECT improvements within LIBERTY LAKE's corporate boundary. All additional costs associated with change orders and/or valid claims for the ROAD PROJECT within LIBERTY LAKE shall be the responsibility of LIBERTY LAKE. 2. Upon the signing of each pay estimate by SPOKANE VALLEY and the contractor, SPOKANE VALLEY shall send an invoice to LIBERTY LAKE for those amounts to be paid to the contractor by SPOKANE VALLEY for work on the ROAD PROJECT within LIBERTY LAKE's right-of-way. SPOKANE VALLEY shall include copies of the signed pay estimates as attachments to the monthly invoices to LIBERTY LAKE. LIBERTY LAKE shall pay SPOKANE VALLEY, within 20 days of the receipt of the invoice, for all construction costs due the contractor in association with the ROAD PROJECT. CITY OF SPOKANE VALLEY: By: David Mercier, City Manager Date: APPROVED AS TO FORM: By. Office of the City Attorney CITY OF LIBERTY LAKE: By: Steve Peterson, Mayor Date: Date: 0 Memorandum of Understanding, Liberty Lake Page 2 of 2 EJ SOMa-ne Valley 11707 E Sprague Ave Suite 106 0 Spokane Valley WA 99206 509.921.1000 0 Fax: 509.921.1008 0 city MIC-spokaneva(Ley.orug t. ~-s-- ~~m•- _ a> ors August 18, 2006 Doug Smith Director of Planning & Community Development City of Liberty 'Like 22710 E. Country Vista Blvd. Liberty Lake, WA 99019 Subject: Appleway Avenue Reconstruction Doug: In follow up to my July 12, 2006 letter and our telephone conversation a few weeks ago, please find enclosed a revised estimate for that portion of our Appleway Recbnstruction Project within Liberty Lake right-of-way. Please let me know if the City of Liberty Lake would like us to include these improvements in our project. Call race if you have any other questions. I can be reached at 688-0191. Sincerely, Steve 1%4- Orley, P. E. Senior Engineer- Capital Proje t Attachments: Revised Preliminary Cost Estimate for Liberty Lake portion C -75. - ,c; 7 i a APPLEWAY AVENUE • TSCHIRLEY TO HODGES STPU L-3842(002) Project Improvements Within the City of Liberty Lek- --Sta. 764-04 to Sta. 80+11 Date: 8-Aug-016 Estimated by: Daub Busko, P.E. Company: Da-dd Evans and Associates, Inc. Nate: 77ils esErnate accounts for the preservation of axisUng asphalt on ApplciveyAvenue w;thin the ctty fimits of Lib nl Leka, and supersedes the estima/e da!ed 63&M. BID rrem NO. ITEb'4 3ASIS EST QUANTITY UNIT PRICE TOTAL AMOUNT boc MOEILrLATION LS 1 S8,000.00 $8,090 leer EROSION)WATER POLLUTION CONTROL (FA ITEM) LS 1 $500.00 $500 bet CLEARING AND GRUBBING LS 1 $1,500.00 $1,500 ~ooc ROADWAY EXCAVATION, INCL I4AUL CY 791 $28.00 $19,525 xxx SAWCUT RIGID ASPS ;ALT c LF 724 $2.00 51,448 xxx xxx CRUSHED SURFACING BASE COURSE CRUSHED SURFACING TOIL COURSE CY CY 226 281 $14.00 514.00 $3,164 $3,854 ~ooc HOT MIX ASPHALT, PG 70-28, 2 INCHES THICK SY 473 $5.65 $2,672 xx+c HOT MIX ASP: ,ALT, PG 70-28, 8 INCHES THICK SY 1.451 $2150 $32,648 xxx GEM CONC CURB LF 615 S15.00 812,240 ~ooc 3IDEWALK, 4" THK. SY 341 $?3.00 511,253 ~ocx CONC CURB INLET TYPE 1 EA 4 $400.03 $1,600 x~ot CURB RAMP, I`'CL 2 IN CSTC EA 1 $1,800.00 $1,800 ~oac SIGNING, PERMANENT. LS i S1,0DO.00 S1,000 k-Xx PLASTIC UN E, YELLOW LF 1,000 $1.00 S1.000 x~oc PLASTIC LINE, WHITE LF 200 51.00 5200 P'dSPKV0006iA.0W PiCOs"T EST/Appiay:ay cost c iftule CM808 t allSMDO xzx PLASTIC WIDE LINE, WHITE (81 LF 600 $1.80 $1,440 xxx PLASTIC TRAFFIC ARROW EA 2 5200.00 $400 xxx xxx PLASTIC BICYCLE LANE SYMBOL SOD INSTALLATION EA SY 2 718 $$250.00 x5.00 $500 $3,590 xxx SEEDING AVID FERTILIZER AC 0.08 $2,500.00 8200 xxx TOPSOIL, TYPE A C'Y 160 $25.00 $4,000 xxx IRRIGATION SYSTEM L5 1 $4,000.00 $4.040 xxk CONSTRUCTION TRAFFIC CONTROL LS 1 $7,500.00 $7,500 roc CONSTRUCTION TRAFFIC CONTROL FLANS LS 1 5500.90 S500 Liberty Lake Share of Constnrction Liberty Lake I mproverncniv = 6% of total project IenOth Liberty Lake Share of Preliminary Engineecin•3 (65S of tOA Liberty Lake Share of Right of Way Acquisition (0%) Liberty Lake Share of Con ixuction Enginearing (10% of eonst.) Contingency r 20% Local match for Federal dollar=13.5% 0 P;ISPKV60Da/500APPJC0ST ESTiAppleway cost estimate 080006 2 Subtotal $1L9,J04 i0%, Contingency $12,433 TOTAL $133,767 $136,737 x 0.06 $136,767 x 0.10 = TOW ° $1&3,353 x 1.20 $196,023 x 0.135 = $42,9908.82 $0.00 i3g 678.73 $163,353 $196,023 S26,4S3 8115'2006 D D D CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 8, 2007 City Manager Sign-off: Item: Check all that apply: ® consent ❑ old business ❑ new business . ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Appleway Avenue Reconstruction Project - David Evans & Associates Construction Management and Inspection Services Contract GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Approval to enter into a contract with DEA for construction management and inspection services at the November 15, 2005 Council Meeting; Informational Memorandum included in April 10, 2007 Council Packets (1" touch); Admin Report at April 17, 2007 Study Session. BACKGROUND: David Evans & Associates (DEA) will provide the construction management and inspection services for the Project. In 2005 Council approved up to $177,957 for these services. Based on increases in the consultant's and sub consultant's wage rates since their original estimate, the contract will increase to approximately $200,000. Staff is currently working toward finalizing the contract with DEA. Attached is the draft scope and budget from David Evans & Associates. OPTIONS: RECOMMENDED ACTION OR MOTION: Authorize the City Manager, or designee, to execute an amendment to David Evans & Associates contract in an amount not to exceed $200,000 for the construction management and inspection services associated with the Appleway Avenue Reconstruction Project. BUDGET/FINANCIAL IMPACTS: Based on current project estimates there will be adequate budget within the project to cover the cost of this necessary work. STAFF CONTACT: Neil Kersten, Public Works Director Steve M. Worley, Senior Engineer - Capital Projects ATTACHMENTS DRAFT scope and fee submitted by David Evans & Associates. e, Appleway Avenue (Construction Phase Services) SCOPE OF SERVICES This project involves improvements to Appleway Avenue from just east of the signal at Sprague Avenue to Hodges Road, for a total length of approximately 1.2 miles. The existing four-lane cement concrete roadway will be obliterated and a five-lane asphaltic concrete roadway with curb, sidewalk, and drainage innproveruents will be constructed.. The signal at Barker Road will be upgraded to current City and WSDOT standards. The intersection of Appleway Avenue and Barker Road will be constructed with concrete pavement to enhance the service life of the intersection. DE_A will provide construction phase services for the project, including: conducting the pre-construction meeting, performing daily construction observation, reviewing materials submittals, processing change orders, as well as documenting the project in accordance with `VSDOT regulations and completing the required forms for project closeout. Materials testing will be performed by a geotechuical subconsultant employed by D.EA, however, it is assumed that construction staking will be provided by the Conti-actor. Specific tasks identified herein. 1. PROJECT ADMINISTRATION 1.1 Project Coordination with City DEA's project manager will coordinate with the City project manager on a continual basis for the duration of construction. Means of conunnunication shall include telephone calls, letters, and e-mails; all correspondence between .DEA and the City will be documented for the project file. 1.2 Project Invoicing and File Management DEA administrative, staff will prepare monthly project invoices and tYack the project budget on an ongoing basis. The administrative staff and the DEA project manager will also be responsible for maintaining paper and electronic documents throughout the life of the project. 1.3 Pre-Construction Conference The DEA project manager and field personnel will conduct a pre-construction conference with the prime co-utractor and the subcousultants to establish: lines of communication, payment procedures, the process for dispute resolution, and other general project expectations. 1.4 Construction Administration (office) The DEA project manager will be responsible for reviewing payroll/wage certifications, EEO statements, affirmative action plans, monthly utilization reports, conducting wage interviews, negotiating the scope and cost of necessary contract change orders, preparing contract change order and pay estimates, and completing the forms and paperwork for.Federally funded projects. 2. DAILY OBSERVATION AND DOCUMENTATION 2.1 Daily Observation and Documentation DEA held personnel will provide daily observation of the contractor's activities. They will also prepare progress reports, verify completed quantities for payment, review product submittals, determine Appleivey Avenue Reconstruction Construction Phase Services Scope of Work Page 1 of 3 0. substantial completion, prepare punch lists, and conduct weekly construction meetings with the contractor. 2.2 Materials Testing Earthwork. A soils technician will visit the site to examine utility excavations and subgrades. Field density tests (compaction) will be performed by nuclear methods on subgrades, on each lift of fill or backfill placed in paving areas, and over site utilities. The majority of these visits will likely be periodic, except during backfill over deeper componenf:s (foundations, utilities) where continuous examination and testing will be necessary. Samples of onsite and borrow soils will be taken and laboratory tests will be conducted to determine suitability and maximum densityfoptimtun moisture if necessary. Concrete. A concrete technician will visit the site to perform concrete placement inspections, conduct slump and air entrainment tests, and cast compressive strength specimens during concrete placements. Samples will be collected the following day and returned to the laboratory for curing until test age. Asphalt Concrete Pavement. An asphalt concrete technician will be present during paving to sample pavement, perform compaction testing, and monitor paving bperations. Samples of ACP will be tested in the materials testing firm's laboratory for asphalt content, sieve analysis, and' theoretical rnaximun.1 specific gravity. The materials testing finm shall be notified of the need for testing services a minimum of twenty-four hours before they are needed. Typed reports detailing the results of tests and inspections will be processed and mailed on a weekly basis to the'contractor, City, and engineer. 3. RAW MONUMENTATION 3.1 R/W Control Monumentation A DEA Professional Land Surveyor will-set tip to four monument cases and monuments along the project corridor. It is assumed that these monuments will be offset from the centerline of the roadway, to facilitate future use by the surveying conuntmity. The monument cases and pipes shall be provided and installed by the contractor. No other monuments will be set per this task or any other task. 3.2 Preparation of Record of Survey Washington state statues relating to land surveying require a Record of Survey to be filed when boundary monunents are set. DEA will set four right-of-way reference monuments as described in Task 11. X Record of Survey drawing will be produced showing the final -right-of-way configuration. This drawing will: show right-of-way control monuments set; contain complete dimensional information for the new right-of-way; and reference the Right-of-Way Retracement survey and the.project Pight-of-Way Plans. No state plane coordinate values will be shown on this.survey. This survey will be prepared under the direct supervision of a Professional Land Surveyor, licensed in. the State of Washington, and signed and sealed by the supervising land surveyor. AppfewayAvenue Reconstruction Scope of Work Construction Phase Services Page 2 of 3 F. 4. ADDITIONAL SERVICES The following additional services will be performed if necessary. A written supplemental agreement will be executed prior to initiating this work. • Construction staking or re-staring if directed by the City • Development and production of Record Drawings 0 ApplswayAvenue Reconstruction Scope of Work Construction Phase Services Page 3 of 3 F] E City of Spokane Valley APPLEWAY AVENUE IMPROVEMENTS Estimated Fees l I 1A4.0 I LRC LA.J I wom TJS I RE11r DLZ M.ISPA SCJU KBO TASK DESCRIPTION' ; TOTAL Project ' ":Rlanager' ?Design ;f~ , Technician 'Lead Fielri Admin.' " Construction '.:Tech.. Landscapo Dtisignt r . P.CS.. Survey. Criordtnator. Survey party •Chiof Survey- FIe1d Tech: ° ° Admin.= Asst. Rate par Hour - $43.00 $23.50 $25.00 $23.00 324.00 $35.00 $32.00 524.00 $15.00 $22.50 1. PROJECT ADf51NISTRATION 1.1 Project coordlnallon vAlh City 30.0 1.2 tnvo~dn } and file management 8.0 8.0 1.3 Pre•oonstrucilon conrerence 4.0 4.0 4.0 1.0 c ConstW- ion Administration (office) 120.0 40.0 8.0 Subtotal - Hours 227.0 162.0 . 40.4 4.0 4.0 0.0 0.0 0.0 0.0 0.0 17.0 Subtotal- Task 1 $8,481 $6,966 5940 $100 $92 s0 $0 $0 $0 $0 $383 2. DAILY OBSERVATION & DOCUMENTATION I I I I 2.1 Dally observation and docurnerilation 1040.0 800.4 24.0 8.0 2.2 Materials testing Sublotal - Hours 1872.0 0.4 0.0 1044.4 800.0 24.4 0.0 0.0 010 0.0 8.0 Subtotal- Task 2 $45,156 SO $0 $25,000 $18,400 $578 $0 $0 $0 $0 3180 3. ROW MONUMENTATION 3.1 ROW monuniantatlon 1.0 1.0 1.0 '19.0 16.01 - 3.2 Record of Survey 2.0 14.4 1.0 Subtotal - Hours 55.0 1.0 0.0 0.0 0.0 0.0 3.0 15.0 19.0 16.0 1.0 Subtotal - Task 3 $1,347 $43 s0 $0 $0 $0 $105 5480 $456 $240 S23 TOTAL HOURS 2,154,0 163.0 40.0 1,044.0 804.0 24.0 3.0 15.0 19.0 16.0 26.0 TOTAL LABOR (DSC) $54,983 $7,009 $940 520,100 $18,492 $576 $105 $4f30 $456 $240 $585 OSC x OVN (1.7332 $951297 DSC x Fee (29% $15,945 $166,225 Expenses ?Materials testing $31,893 _ Dollvertes $140 _ Mileage $1,500 Total Expenses $33,493 TOTAL ESTIMATED'FEES " '.'5199;718 "This estimated fee will be revised to reflect cierrent labor rates at the time the Agreement is entered into between the City and DEA 414000 Appl% DAVID EVANS AND ASSOCIATES, INC. Page I Applewey Canst gamin 04r?G07,xis Exhibit F Breakdown of-Overhead Cost -David Evans and Associates, Inc. 2005 Provisional FAR Overhead Rate.*. 13 274137 Indirect Labor Labor Burden 17,693,957 Administrative Expenses Public Ralatfons Expense Selling Expense Occupancy Communications Supplies, Publications and Memberships Computer and Printer Costs Vehicle Expenses Gane'ral Admin fstrafte Tralnind Expenses Employee Recruiting and Retention Professfonal Services BusinQSe Insurance Taxes, Ucenses and Fees Depreciation and Amortization Bari Debt Expenses Contributions Miscellaneous Expenses xalKand ESOP Contributions Proclt Sharing Expenses interest Expanse Finance Charges Gafn or Loss on Sale of Faced Assets Rental Income-Eternal - 10iscelfaneous Other Income Not Gain on Sate of Building income Taxes Total Administrative Expense Total All Overhead Expenses Rate Calculations Direct Labor FAR Ovei-head Rate Management adjustment 229,833 6,840,213 1,054,630 1,848,229 268,654• 1,256,894 1,056,500. 831,516 . 728,189 352,635 1,616,069 1,1 B7,9'19 600,608 1,360,433' 166 962,698 1,210,470 (307,918) (124,438) (47,651) 226,9160 20,841,407 51,809,501 29,169,284 177.62% 4.80% 0 o`Irlocunia -lVgboVocafs-lltemp12005 provisional overhead rate - sum,-nary.AG Based on 2004 actueis adjusted to budgeted ublfzation and anticipated costs from our 2005 operational profit plans. D Exhibit G Subcontracted Work DOT Form S 40-089 EF Exhibit G Revised 6105 The AGENCY permits subcontracts i'or the folloMng portions o:f lbe work of this AGRF,EMf:NT: EXHIBIT G-1 Budinger V~ & Associates InTy Olson David Evans & Associates 1 TO Wcst Cataldo Spokane, WA 91201 F,xhibit D-2 71tRrCT SALARY COST (DSQ: Classi5catlon ~Poject Manager Engineering Technician (Soils field) Engineering Technician (Concrete-field; Ecgineering Technician (Asphalt-field) Evginecring'1'ech.nieian (Soils-Lab) Ya&eering Technician (Concrete-Lab) F.aginecring Technician (Asphal t-Lab) PROJECT: Appleway Avenue Constructiou Spokane Valley, WA SUBJECT: Fee Schedule for Constnsction Materials Tesfing COST ESTIMATE Hours Rate 10 x $28.12 120 x 517.50 = 100 x $17.50 = 80 x $17.50 75 x = $18.56 24 x $13.50 - 196 x $18.50 = SU13'1'OTAL OVERHEAD (O'N COST - including Salnry Additives) OH Rate x DSC Flrxr:.D Fr k: (A) FFRate xDSC 155.77% x $10,988.70 = 29.00%. x $10,938.70 = R ..C114113tJRSABLW 1'ni£ . Vehicle Mil cage miles 1200 SUBTOTAL Contingency TOTAL Proj=t Mannger Engineering Technician (Field) Engineering Technician (Field) x $0.50 = FEE 29.00% O.H 155.77% PRICE D5C: 580.06 528.12 13.15 S43.80 S49.83 517.50 55.08 $27.26 S52.68 518.50 4537 S28.82 Budinger & Associates. Inc. Geotecknicol & EhWronmentr.I Engineers Construction A-faterials i erring & Inspection 3820 E. Broathvay Ave. Spokane, VJA 99202 Tel: 509.535.8841 Fax: 509.535.9589 April 4, 2007 Pmposal N'utnbcr 239MS' Cost 781.20 2100.00 1750.00 1400.00 1387.50 444.00 3626.00 10988.70 $17,117.10 a $3,186.72 600.00 $600.00 S31,89L52 E i EXHIBIT G-2 Breakdown of Overhead Cost 2006 Updated Copy Account Title Total % of Direct Labor Direct Labor 678,502.22 100.00% Fringe Benefits _ FICA _ 51,905.42 7.65% Unemployment 14,859.20 2.19% Health/Accident Insurance 74,831.00 11.03% Medical Aid & Industrial Ins _ 17,845.00 2.63% HolidayNacation/Sick Leave _ 32,124.00 4.73% Bonus/Pension 62,580.00 9.22% _ Total Fringe Benefits 254,144.62 37.46% ~ General Overhead: ~ - _ _ State B & O Taxes 27,723.00 4.09% _ Insurance 56,376.00 8.31% Administration & Time Not Assi ned 117,541.00 - 17.32% Admin Payroll Taxes Not Assigned '13,925.57 2.05% Salaried Payroll _ 147,703.00 _ 21.77% Business I_ic & Other Taxes, Bonds 4,220.00 0.62% _ Repair, licenses 51,914.00 _ 7.65% Su~~lies 25 035.00 3.69% _ Equipment Expense _ 5,507.00 0.81% Lease, rental 49 639.00 7.32% Depreciation _ 142,506.00 21.00% Certification, Training _ 20,016.00 2.95% Office Eq ment Repair _ _ 11,522.00 _ 1.70% _ _ Facility 1 a air . _ . 554.00 0.08% _ . Kitchen Supplies 1,594.00 0.23% Legal & Accounting _ v 10,768.50 1.59% & Sues _ Printing, Stationary 15,278.00 2.25% Postage/Freight g,065.00 1.34% Professional Education 1,701.00 0.25% Travel Not Assignable 15,441.00 2.28% _ Entertainment 625.00 0.09% _ Telephone & Telegraph Not Assignable 29 064.98 4.28% Utilities & Maintenance 32 954.00 4.86% Professional Dues 12,094.00 1.78% Total General Overhead 802,767.05 118.31% Total Overhead (General & Fringe) - 1,056,911.67 155.77% Overhead Rate (Total Overhead/Direct Labor) 155.77% Page 1 of 2 414t2 0D.7 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 8, 2007 City Manager Sign-off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Appleway Avenue Reconstruction Project- Spokane County Sewer MOU GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Informational Memorandum included in April 10, 2007 Council Packets (1st touch); Admin Report April 17, 2007. BACKGROUND: The Appleway improvements lie within Spokane County Utilities' 2011 Greenhaven Sewer Project. As was done on the Barker Road Project last year, the County's sewer system improvements will be completed with the Appleway road project. The cost of this sewer construction will be paid by the County. An MOU is required with the County to coordinate this effort. Spokane County Utilities is currently working on the design of the sewer system within the Project limits. Attached is a draft Memorandum of Understanding (MOU) between the City of Spokane Val.ley and Spokane County. This MOU was sent to the County on March 20, 2007 for review and comment. No comments have been received yet. OPTIONS: RECOMMENDED ACTION OR MOTION: Authorize the City Manager, or designee, to execute a Memorandum of Understanding with Spokane County for the reimbursement to the city of sanitary sewer construction costs associated with the Appleway Avenue Reconstruction Project. BUDGET/FINANCIAL IMPACTS: Spokane County will pay 100% of the costs for sewer construction within the Project. STAFF CONTACT: Neil Kersten, Public Works Director Steve M. Worley, Senior Engineer - Capital Projects ATTACHMENTS DRAFT MOU sent to Spokane County on March 20, 2007 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SPOKANE VALLEY AND SPOKANE COUNTY FOR THE BIDDING & CONSTRUCTION OF THE GREEN HAVEN SEWER PROJECT, PHASE 1 IN CONJUNCTION WITH THE APPLEWAY AVENUE RECONSTRUCTION PROJECT WHEREAS, as a part of its 2007 Transportation Improvement Program, the CITY OF SPOKANE VALLEY (the CITY) intends to construct the Appleway Avenue Reconstruction Project (the ROAD PROJECT). The worts includes the full-width removal and reconstruction of Appleway Avenue, between Tschiriey Road and Broadway Avenue; and WHEREAS, as a part of the 2010 Annual Sewer Construction Program, Spokane County (the COUNTY) intends to construct.a project known as the Green Haven Sewer Project, Phase 1, and a segment of that sewer project, hereinafter referred to as the SEWER PROJECT, is located within the limits of the ROAD PROJECT; and WHEREAS, the CITY and the COUNTY agree that the installation of the SEWER PROJECT in conjunction with the ROAD PROJECT would benefit the ratepayers, taxpayers and the traveling public; V NOW, THEREFORE, the CITY and the COUNTY do hereby agree as follows: ARTICLE 1 - RESPONSIBILITIES OF THE CITY 1. Plans and specifications for the ROAD PROJECT have been prepared by the CITY, and the CITY intends to construct the ROAD PROJECT in 2007. The COUNTY has prepared plans for the SEWER PROJECT, together with technical specifications and an associated schedule of bid items. The CITY has included those plans, technical specifications, and the associated bid schedule in the bid documents for the ROAD PROJECT. The CITY opened bids for the ROAD PROJECT and the SEWER PROJECT on The low bidder for the ROAD PROJECT has been determined by the CITY to be The COUNTY has reviewed the tabulation of the bids, and has elected to accept the bid for the SEWER PROJECT submitted by *****#*"in the amount of $****'"k'""""` 2. The CITY, upon awarding a contract for the ROAD PROJECT and the SEWER PROJECT, shall have full control-over the resultant construction contract and shall be the administrator for the combined project. 3. The CITY shall be responsible for all aspects of the design, construction, and construction management relative to the ROAD PROJECT, including, but not limited to, removal and 'replacement of asphalt and subgrade within the Appleway Avenue Reconstruction Project construction limits. The CITY will be responsible for compaction testing of the subgrade'and asphalt replacement within the boundaries of the ROAD PROJECT. Page 1 of 3 F 4. The CITY shall make payments to the contractor in accordance with the contract terms, in order that work will proceed according to schedule. ARTICLE 2 - RESPONSIBILITIES OF THE COUNTY 1. The plans and specifications for the construction of the SEWER PROJECT have been prepared by the COUNTY. The COUNTY will coordinate with the CITY and take reasonable measures to ensure that the SEWER PROJECT plans are compatible with the scope of work contemplated under the ROAD PROJECT. 2. The COUNTY shall designate a "responsible person" who shall represent the COUNTY's interest during the construction of the SEWER PROJECT, and shall coordinate any modifications or changes needed by the COUNTY in conjunction with the work. 3. The COUNTY shall be responsible.for the inspection and testing of all work and materials which are solely related to the construction of the SEWER PROJECT, including compaction testing and soils testing within the sewer trench area below the final subgrade,elevation of the reconstructed Appleway Avenue. The COUNTY shall provide a representative to perform inspection duties relative to the construction of the SEWER PROJECT, as discussed above. The COUNTY's representative shall provide tabulations of pay quantities to the CITY upon 48 hours notice to facilitate the preparation of pay estimates by the CITY. 4. Any modifications or changes to the SEWER PROJECT shall be coordinated by the COUNTY and shall be coordinated with and approved by the CITY prior to implementation. ARTICLE 3 ALLOCATION OF COSTS 1. This Memorandum of Understanding, once fully executed, shall establish a commitment by the COUNTY to reimburse the CITY for those construction costs associated with the SEWER PROJECT. All additional costs associated with change orders and/or valid claims for the SEWER PROJECT shall be the responsibility of the COUNTY. 2. The CITY shall prepare monthly pay estimates for the SEWER PROJECT based upon the tabulations of pay quantities provided by the COUNTY.. The COUNTY shall promptly review each pay estimate prior to presentation by the CITY to the contractor. 3. - Upon the signing of each pay estimate by the CITY and the contractor, the CITY shall send an invoice to the COUNTY for those amounts to be paid to the contractor by the CITY for work on the -SEWER PROJECT. The CITY shall include copies of the signed pay estimates as attachments to the monthly invoices to the COUNTY. The County shall pay the City, within 20 days of the receipt of the invoice, for all construction costs due to the contractor in association with the SEWER PROJECT. Page 2 of 3 4. The COUNTY shall obtain a permit from the CITY to perform work within the CITY'S right-of- way for the SEWER PROJECT. The CITY is authorized to charge its reasonable administrative costs incurred for preparing pay estimates, change orders, etc., for the SEWER PROJECT to the permit. CITY OF SPOKANE VALLEY: By: ' Dave Mercier City Manager APPROVED AS TO FORM: Bv: Office of the City Attorney SPOKANE COUNTY: Date: Date: By: N. Bruce Rawls Spokane County Director of Utilities Date: `J Page 3 of 3 F-1 C CITY OF SPOKANE VALLEY Request for Council Action lfeeting Date: May 8, 2007 City AVlanager Sign-off: Item: Check all that apply: ❑X consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA 1TEN1 TITLE: Proposed Resolution 07-006, setting a date for a Public Hearing before the Planning Commission - Street Vacation Request (STV-02-07) to vacate approximately 750 linear feet of Shannon Avenue east of previously vacated Shannon Avenue (file no. STV-03-05) further located north of Union Pacific Railroad and Indiana Avenue. BACKGROUND: The applicant's representative Chad Riggs, J.R...3onnett Engineering on behalf of Thomas Hamilton the owner of parcels 45103.0244, 45103.0245 and 45103.0203 requests a vacation :for the rest of Shannon Avenue approximately 750 feet in length east of previously vacated Shannon Avenue in 2005. The street is located north of Union Pacific Railroad and Indiana Avenue. 4 ccyof S" L-G. aU y tl)1~ i Shannon Avenue requested to be vacated. OPIJOiNS: RECOMIV.L'NDED MOTION: "trove to Approve Resolution 07-006, selling June 14, 2007 as the date for a Public [tearing to be held before the Planning Connnission on the proposed street vacation of Shannon Avenue. " STA_ ± ± CONTACT: Karen Kendall, Assistant Planner Page I of 1 Prepared on April 30, 2007 oR,,kFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 07-006 A RESOLUTION OF TH , CITY OF SPOKANE VALLEY, SPO:KAiME COUNTY, WASHINGTON, SETT1i`G THE PUBLIC II~ARING DATE AND TIME FOR THE PLANNING CO (MISSION TO CONSIDER STREET VACATION REQUEST STV-02- 07 PURSU -NT TO RCW 35.79.010. WHEREAS, the applicant's representative Chad Riggs, J.R. Bonnett Engineering on behalf of Thomas Haudtton the owner of parcels 45103.0244, 45103.0245 and 45103.0203 requests a vacation for the rest of Shannon Avenue approximately 750 feet in length cast of previously vacated Shannon Avenue in 2005. The street is located north of Union Pacific Railroad and Indiana Avenue, WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a Street Vacation application shall be considered by the legislative authority or a committee thereof; and, WHEREAS, the Spokane Valley (Municipal Code 10.05.220 establishing regulations and procedures for the processing of vacations of public streets (hereafter referred to as "Street Vacation"); and, WHEREAS, Spokane Valley Municipal Code 10.05.3 10 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and forward a recommendation for a requested Street Vacation to the City Council. \IOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Establishment: of Public Hearing Date and Time for STV-02-07. The required public hearing for Street Vacation Request STV-02-07 shall be conducted before the Spokane Valley Planning Commission, June 14, 2007 beginning at 6:00 p.m. in the City Council Chambers at the City Hall of the City of Spokane Valley, 11707 East Sprague Avenue, Suite 101, Spokane Valley, Washington 99206. Section 2. Effective Date. This Resolution shall be in hill force and effect upon adoption. Adopted this 8th day of May, 2007. CITY OF SPOKANE VALLEY ATTEST: Diana Wilhite, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Resolution No. 07-006 Establishment of Public Hearing Date and Time for STV-02-07 Page 1 of CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 05-08-07 City Manager Sign-off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Setting Public Hearing for the Austin Appeal GOVERNING LEGISLATION: Spokane Valley Ordinance 05-021, Guidelines for Appeals 10.35.150 Appeals H. The Council, at its next regular meeting following receipt of the transcript and record from the Examiner, will schedule a closed record hearing on the appeal. 1. The Council shall schedule the appeal hearing no sooner than thirty (30) calendar days from the date the transcript and record were received from the Hearing .Examiner. BACKGROUND:. On March 22, 2007, Janice Austin timely filed and paid for an appeal of the Hearing Examiner decision regarding Valley Coach Estates. The complete transcript and record were supplied to the City Clerk April 26, 2007. The City Clerk was notified May 1, 2007 that the appellant Janice Austin paid all fees in full. On May 1, 2007, the City Clerk forwarded copies of the complete transcript and record to the Applicant Pete Buster, the City Attorney, and members of Council. The Hearing Examiner has supplied the complete transcript and record, the appellant has paid the balance, and Council now needs to set for the matter for an appeal for June 5. 2007. OPTIONS: RECOMMENDED ACTION OR MOTION: Move to set June 5, 2007, as the date for the closed record public hearing in this matter. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Chris Bainbridge/Mike Connelly ATTACHMENTS: DRAFT MINUTES CITY OF SPOICANTi, VALLEY CITY COUNCIL STUDY SESSION Tuesday, April 17, 2007 Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the meeting. Present: Councilmembers: Staff: Diana Wilhite, Mayor Dave Mercier, City Manager Steve Taylor, Deputy Mayor Nina Regor, Deputy City Manager Gary Schimmels, Councilmember Cary Driskell, Deputy City Attorney Dick Denenny, Councilmember Ken Thompson, Finance Director Bill Gothmann, Councilmember Steve Worley, Senior Engineer Mike DeVleming, Councilmember Rick VatLLeuven, Police Chief Rich Munson, Councilmember Mike Jackson, Parks R Recreation Director Neil Kcrsten, Public Works Director Mike Thompson, Finance Director Greg Bingaman, IT Specialist Carrie Acost:ut, Deputy City Clerk 1. Local Redevelopment Authoritk(LRA) - Dave Mercier City MManager Mercier highlighted the City's requirements in developing a LRA. Council has twice voted not to develop an LRA with the City as sponsor because Spokane Valley has an interest in the property. The City does not need to designate Last Valley School District as the LRA, but have the opportunity to state the City has no objection to Fast Valley filling that capacity. The City is not required to adopt the proposed redevelopment plan. There is no obligation for the City to provide staff for the planning effort. The City will eventually be asked to consider a zoning entitlement for the adopted plan. The Army has the option to not release the property. The site is 10 acres, has three buildings, with an assessed value of $2,000,000 to $3,000,000. Dr.. Howard with Fast Valley School district (}:VSD) expressed that he would have liked the city to sponsor the LRA. East Valley also has an interest in the area and would like to establish an independent board and has funding set. aside for staff to shepherd the process. Dr. Howard was told they would need an endorsement from the zoning authority to establish the .LRA. Councilmember Munson asked if rVSD has a specific use in mind for the property. Dr. Howard expressed the potential use as their maintenance facility for the district. Alternative student programs could be located there rather than on school campus as is currently the case. They have not studied potential uses, but have been brainstorming some ideas. Councilmember Munson asked how East Valley plans to balance their needs with rules established by the Army. Dr. Howard envisions forming a coalition within the district that would include the YMCA, Children's Home Society, the Valley Center, Meals on Wheels, and Sheriffs Department to study and prepare a proposal. When the City declined forming an LRA, she was encouraged to form their own LRA, forming an independent board representing community entities. Councilmember Gothmann expressed that he would like the area to be utilized for the community and is happy Dr. Howard is stepping forward to put the property to use. Dr. Howard explained EVSD has a history of collaborative efforts in providing services and she envisions developing this LRA would be similar to that process. Councilmember Denenny asked what the next step would be and how to move forward. City Manager Mercier explained the council's options as to remain quiet on the issue, to issue an endorsement, or to express in writing that tine City does not object to-East Valley establishing an LRA; and lie suggested this latter option as being the best response, if Council agrees. Deputy Mayor Taylor pointed out that if FVSD Meeting Ntinutes: 04-17-07 Page i of5 Approved by Council: DRAFT does not establish an LRA, the property would go to HUD or another federal entity. Councilmember Gothmann asked Mr. Mercier to draft a letter as lie described. Mr. Mercier proposed the issue be brought forward to it regular council meeting that would then authorize a letter to be drafted. Council concurred. 0 2. CenterPlace Marketing Plan Update - Mike Jackson/Michele He e Parks and Recreation Director Jackson gave a brief overview of the four topics to be addressed in their presentation and introduced 'Michele Hege who discussed the regional marketing and communications plan. The Marketing Plan defines the regional market, guides expenditures of marketing funds, strengthens partnerships and increases communication. She discussed some of the research that was done in developing the plan. Some of the findings included pricing alternatives, streamlining the reservation process, adding staff, improving the website, and considering contracting food and beverage services. Goals include increasing mid-week and multi-day bookings and to increase business and conference use; increase awareness and understanding of facility use; and collaborate with area planners, hoteliers, etc. Marketing strategics include developing a Partner Kit, which she feels is the key tactic to the plan; also media releases and stories, open houses, and advertising. Director Jackson welcomed questions from council. Councilmember Munson asked why the plan focuses on such a small market area and expressed he would like to target a larger area and not exclude targeting bigger accounts and areas for the large corporations. He would like the discussion of target areas to expand in future discussions and would also like to look at advertising through television ads and not just print media. He also asked if the city maintains a list of event planners, what is our liability if a planner makes mistakes. Director Jackson explained the list contains planners that are "approved" and are not "recommended" by the City, meaning they have their required licenses. Deputy Mayor Taylor explained the Convention and Visitors Bureau (CVB) markets for the entire Spokane region and it is up to Spokane Valley to market itself. He further explained CenterPlace is a small facility and is not a full-service facility. Deputy Mayor Taylor would like to explore the option of contracting food services as additional revenue sources, keeping some flexibility as well as streamlining the process. Councilmember Dcnenny said he thinks it's good to allow prospective customers to pick their own caterer, indicating food services cannot offset room prices in our situation. Mayor Wilhite agreed that for the mid-week conventions or meeting events, having a contracted caterer eliminates the extra planning for the customer; however, for social events, she pointed out that folks like to bring their own caterer. She suggested possibly allowing the option of bringing their own caterer or using our contracted caterer. City Manager Mercier explained part of the marketing packet involves convenience for the customer and competitive pricing. Spokane Valley does not receive TPA (Tourism Promotion Area) funds like the Spokane Public Facilities District. Mr. Mercier asked council to consider what t:he goal is for the funds coming in and then determine how to move forward. Mayor Wilhite expressed one of the goals is to raise enough revenue to help off-set the cost associated with running the facility as well as keeping the facility in great shape. She would like to reach the goal of making CenterPlace a regional facility, but she is not concerned so much with who uses it as long as the facility is being used. Councilmember Munson likes the idea of collaborating with CAB for marketing and expressed that our experience working with them thus far has been very positive and would like further development of that relationship. May I" council meeting will include a presentation on the CenterPlace Customer Service Improvement Plan that will go into further staffing detail. City Manager Mercier pointed out some options for marketing personnel, either city FTr or out-sourced marketing professional. Director Jackson will further explore contracting food and beverage services, pricing strategies, marketing staff, and additional staffing options. Councilmember Gothmann would like to retain flexibility for the customer to use their own planners or caterers or have the option of using city's contracted caterer, etc. Director Jackson continued the presentation by discussing pricing strategies to include consolidation of fees into packages rather than itemizing each fee in the quotes. Deputy Mayor Taylor would like to look Meeting Minutcs: 04-17-07 Page 2 of5 Approved by Council: DRAFT at comparisons of other facilities and rates before determining if pricing strategies are on target. Mr. a Jackson will include a survey in the next study. He continued by giving an overview of the CenterPlace revenues, expenses and future construction costs. City Manager Mercier recommended remaining funds be placed in a sinking funds (depreciation) account that will be used for upkeep and repairs. Expenses indicated thus far are operating expenses exclusive of repairs and upkeep, replacement costs to facilities, and on-going maintenance. Councilmember DeVleming would like to earmark the balance of the construction funds toward installing a movable wall until such a time the City deems the movable wall is not necessary and/or cost effcct.ive. There was council consensus to create a sinking fund to handle depreciation. Alayor Wilhite called for a break at 7.25 p.m. The ineetnrg reconvened at 7:35 p.m. 3. Solid Waste Collection Options - Cary Driskell Deputy City Attorney Driskell gave background information as to the City's options for waste management collections as indicated in it staff report given to council prior to incorporation. The record from 2003 isn't precise in what council opted to do; however, in going through the notes, Mr. Driskell is highly confident council chose to terminate the certificate and grant a franchise in which 10rUTC (Washington Utilities and Transportation Commission) would continue to be the regulatory lead. Staff has since discovered the letter was not sent to WUTC advising them of council's decision and beginning the seven-year window in which the City would then have the option'of bringing the services in house, contracting with the existing provider, or contracting with other potential providers. Because the letter was not sent, the seven-year window has riot started. A motion consideration will be scheduled for a regular council meeting to determine how council would like to proceed. Councilmember Cothmann asked if all of the options from 2003 are still open. Mr. Driskell indicated all three options are still options for council to consider. Councilmember Schimmels inquired as to what council has to do at this point - do they have to do one of the three options from 2003. Mr. Driske.lf indicated a fourth option would be to do nothing. Councilmember Munson pointed out that council needs to look at what the city wants to do dif -crently in solid waste collection in order to choose any of the three options, and „fiat would the city gain by making any changes. He would like to discuss what outcomes would be achieved by implementing any of the choices. Mr. Driskell explained that the Public Works and Legal Departments will be working to come up with various issues, options, costs, etc., that would arise in implementing any of the three choices. Councilmember Denenny would like to send notification as soon as possible to start the seven-year window and keep all options open. There was consensus of council to have Legal prepare a placeholder franchise and notification to WUTC to bring before council for authorization of both. 4. Barker Road Bridge Update - Steve Worley Senior Hngincer Worley updated council on the federal bridge replacement grant that pays 100% of the cost of replacing the bridge. The existing bridge was built in 1952, and is it two-lane bridge with sidewalks on both sides. The bridge was determined several years ago to be structurally deficient and has met its "design life." The new bridge will be four lanes wide and will include bike lanes and sidewalks and will preserve the Centennial Trail that goes under the bridge. The bid documents are 90% completed; the bulk of the work this year will go toward environmental studies and ensuring that all requirements are met. Engineer's Estimate is currently $9.3 million without any contingency. If the City includes the contingency, the overall cost of the project will go over S10 million which would take the federal funding from 100% to SO%, a cost to the City of $2 million. Mr. Worley explained the key in the funding is the amount of the engineer's estimate at the time the request for funding goes in. In speaking with Washington State Department of Transportation, he has determined they can submit their estimate without the contingency, provided the City pay any change orders that go beyond that estimate. Mr. Worley believes any change orders would not amount to the $2 million we would be faced with if the funding goes to 80%, and that this is the better option. Aesthetic treabnents run from $42,700 to N4eeting N inutes: 04-17-07 Page 3 of 5 Approved by Council: DRAFT $104,800. Depending on the aesthetic chosen; that cost may be federally funded as well. If the aesthetics are part of the construction; they would be funded; however, if the aesthetic is painted artwork; it would not be and the City would need to pick up that cost. Councilmember Munson likes the idea of including aesthetics in the project but is skeptical as to the public reaction to spending money, whether local or federal, on adding aesthetics to the bridge. Councilmember Gothmann thinks aesthetics are important to the public. Mr. Worley thinks aesthetics tied to the recreational aspects of the area are good for the community. Deputy Mayor Taylor would like to see the estimates for aesthetics be low so they can be trimmed out if necessary. There was consensus of council for staff to include in the estimate aesthetic treatments for the bridge; possibly as an added option to the estimate. 5. Liberty Lake Memorandum of Understanding, Appleway Avenue Project - Steve Worley Senior Engineer Worley updated council on the Appleway project. There is a small portion of the project that expands into Liberty Lake right-of-way and he would like to enter into a memorandum of understanding to have Liberty Lake pay their local share of the project. There was council consensus to place this matter on the next Council's consent agenda. 6. Spokane County Sanitary Sewer Memorandum of Understanding (MOU), Greenhaven Sewer Proiect - Steve Worlu Mr. Worley updated the council on the Greenhaven Sewer Project. We are developing an 1\40U with Spokane County that allows the county to build their sewer system at the same time we are working on the road project. The County design for the sewer project will be included in the bid proposal for the City's street project so the same contractor will be doing all the work. This MOU is for the County to pay Spokane Valley for that additional work. There was council consensus to place this matter on the next Council's consent agenda. 7. David Evans Construction Services Contract, Appleway Avenue Project - Steve Worley Mr. Worley updated council on costs that have gone up in the design contract with David Evans and Associates for the Appleway Project. The original contract was approved by council in 2005. The hours of work have gone down, but their fees have gone up. City Manager Mercier asked that when these three items are ready for council action if they can be placed on consent agenda. Council agreed. 7a. Customer Service Improvement Plan - Nina Regor Deputy City Manager Regor provided an overview of Spokane Valley's Customer Service Improvement Plan. She emphasized that customer service is one of the key values of our organization throughout all departments. Ms. Regor has met with the Planning and [wilding departments to develop a plan to better serve the needs of our public and to determine organizational models. Since incorporation, the volume of work-load has continually increased; however staffing levels have not. Currently they are looking to implement processes and procedures that provide consistency to both staff and the customer, and to increase staffing levels to provide more efficient customer service to the customer and depth in personnel to cover outages. The plan proposes an addition of five (5) full time employees: two Assistant Planners in the Planning department.; 1.5 Engineering Technicians and .5 Engineer for Development Engineering; and one Building Inspector II. Deputy Mayor Taylor thanked Ms. Regor for putting together the plan after listening to council concerns regarding the City's customer service as brought to council by the citizens of the community. He then asked if there are cross-training opportunities for the plans review staff to help each other. Ms. Regor explained that the Building inspector 11's are certified plan reviewers and will be able to help with the simpler reviews. Cowicilmember Munson moved to extend the meeting to 9:15 p. oL, seconded and unanimously agreed. Councilmember DeVleming asked if it might be better to get stakeholders involved during the process rather than alter the process has been mapped and developed. Deputy Mayor Taylor explained that he C1 Meeting Minutes: 04-17-07 Page 4 of 5 Approved by Council: DRAFT would like stakeholder's input on a more frequent basis as the plan continues to move forward in D development. City Manager Mercier said staff' will continue to solicit input; however the mapping is done in-house while continuing to facilitate conversations with the stakeholders. Mr. Mercier explained the next steps in the process, to include: proceed with the development of the customer service improvement plan and present it to council for action, if council accepts the plan will proceed with a budget amendment to implement the plan, then proceed to a recruitment process to populate the authorized positions. Councilmember Nfunson asked as to the recruitment timeline. City Manager Mercier explained the timeline is difficult to deteninine due to varying factors, but staff will start the hiring processes in Human Resources immediately to be ready for recruitment after council approval at a regular meeting. Councilmember DeVleming would like to form a committee similar to the Sign Committee to discuss the areas of focus and help identify the problems. Deputy Mayor Taylor indicated that rather than a task force set-up, we may want to get an advisory group that meets quarterly. Councilmember Denenny inquired as to when the mapping will be done, and asked if the public will be involved in the mapping process. Deputy Mayor "Taylor said he doesn't see this process as being task driven but instead would like on- going involvement of stakeholders. 'T'here was consensus of council to have staff keep moving forward and to continue the mapping process. 8. Advance Aecnda Additions - Mayor Wilhite Councilmember Munson would like to add a Site Selector update to an upcoming agenda. 9. Council Check in -Mayor Wilhite No reports from Councilmembers. 10. City Manager Comments - Dave Mercier F-] Mr. Mercier had no additional comments. There being no further business, the meeting adjourned at 9:15 p.m. Diana Wilhite, Mayor ArrEST: Carrie Acosta, Deputy City Clerk Meeting Minutes: 04-17-07 Page 5 of 5 Approved by Council: D12AFT MINUTES City of Spokane Valley City Council Special NI.eetin Tuesday, April 24, 2007 Deputy Mayor Taylor called the meeting to order at 6:00 p.m., and welcomed everyone to the 114x' meeting. Attendance: City Staff Steve 'T'aylor, Deputy Mayor Dave Mercier, City Manager Dick Denenny, Council member Mike Connelly, City Attorney Bill Gothmann, Councilmember Rick VanLeuven, Police Chief Rich Munson, Councilmember Ken Thompson; Finance Director Mina Regor, Deputy City Manager Mike Jackson, Parks R Recreation Director Absent: Neil Kersten, Public Works Director Diana Wilhite, Mayor Carolbelle Branch, P10 Mike DeVleming, Councilmember Chris Bainbridge, City Clerk Gary Schimmels, Councilmember INVOCATION: Pastor Dave Johnson of Valley United Methodist Church gave the invocation. PLEDGE OF ALLEGIANCE: Deputy Mayor Taylor led the Pledge of Allegiance. F-I 11OLL CALL: City Cleric Bainbridge called roll; all Councilmembers were present except Mayor Wilhite, and Councilmember DeVleming and Schimmels. It was moved by Councilhnember Denenny, seconded, cord wranimously agreed to excuse the three councilmernber•s from ton ght's nreeting. APPROVAL OF AGENDA: It was moved by Councilmember Munson, seconded and wrwrinroust agreed to approve the agenda as presented IN`C1tODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: none COATM7TTFF, :HOAILD, L1AiSON SUITNiARY ILEPOIITS: Councilmember Denenny mentioned he attended an Ad Hoc meeting as part of the Regional Health District, where they examined the District's structure, that they could not: come to consensus but agreed on what recommendations to brim; to the Board, and that he should have an update at the nest regular meeting. Councilmember Munson said that he attended the Spokane Transit Authority (STA) meeting, and that there remains controversy over the funding issues of STA and Sat17C (Spokane Regional Transportation Commission); that they discussed the budget and the possibility of reducing sales tax by 1/10"' of 1% that was proposed several years ago; but nothing is final as the full budget scenarios have not yet been run. Councilmember Gothmann: reported that he attended the Chamber of Commerce Board meeting, and that they are forming a committee to examine the CenterPlace Marketing plan and provide comments to us; that he also attended a Weed R Seed Meeting, and he mentioned that former Weed & Seed Coordinator Rick Scott took a position with SCOPE as the full time SCOPE coordinator; and that School District #81 will meet tomorrow at Willard Elementary School to make a decision on the potential closing of Pratt Elementary. Council Meeting: 04-24-07 Page 1 of 3 Approved by Council: DRAYf IMAYOR'S REPORT: Proclamation: Deputy Mayor Taylor read the "Municipal Clerk's Week" proclamation, and expressed appreciation to City Clerk Bainbridge for her work. PUBLIC CONINfENTS: Deputy Mayor Taylor invited general public comments. Lois 1-larger. 1021 N Skipworth Road, 99206: said that Mike Jackson and Bill Gothmann are aware of her concerns about the need for a year-round, indoor aquatic center; she mentioned such a facility would be of assistance to neglected kids, would address obesity in children; and would assist in providing children with the knowledge of water safety. She also mentioned that school budgets should include swim programs, She said that regarding the decision about spending the million dollars, that she feels the funds should be used for upkeep and maintenance, but not splash pads and furniture. Deputy Mayor Taylor invited further comments; no further comments were offered. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. A Councilmember may remove an item from the Consent Agenda to be considered separately. a. Following Claim Vouchers: VOUCHER LIST DATE VOUCHER #s TOTAL VOUCHER. AIMOUNT 04-06-2007 11428-11513 $2,080,334.06 04-13-2007 11514-11553 $131 152.83 G RAND TOTAL $2,211,486.89 b. Payroll for Period Ending April 15, 2007: $176,585.09 c. Minutes of April 10, 2007 Regular Council Meeting It tivas moved by Councilmember Denenny, seconded and unanimously agreed to accept the Consent Agenda as presented. INEWBUSiXESS 2. Second Reading Proposed Ordinance 07-007 Amending 2007 Budgct - Ken Thomason After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Munson and seconded, to approve ordinance 07-007 amending the 2007 budget. Finance Director Thompson explained the proposed changes as shown in the ordinance, with the one additional change of an added $68,000 for additional' review of developments. Deputy Mayor Taylor invited public comments; no comments were offered. Vote by Acclamation: In favor: Unanimous. Opposed., None. Abstentions: None, rllotion carried. 3. Second Reading Proposed Ordinance 07-008 Amending Logo Provisions - Cary DriskelI After City Clerk Bainbridge read the ordinance title, it i,vas moved by Councilmember Gothmann and seconded, to approve ordinance 07-008. City Attorney Connelly explained that this is more of a housekeeping item, mostly to remove the private business name from the ordinance, as it is considered awkward to name a private business in an ordinance as businesses frequently change names, move, or discontinue business. Deputy Mayor Taylor invited public comments; no comments were offered. Vote by Acclamation: In favor: Unanimous. Opposed- None. Abstentions: None. A9otion cca•ried. 4. Motion Consideration: Contract Approval for Street and Ston-nwater maintenance and Repair - \rcil Kersten. It was moved by Councilmember rlfunson and seconded to award the contract to Poe Asphalt Paving in an ainount not to exceed $1,175,119, and authorize the City AVIanoger or designee to sign the contract and future seven-year renetivable options as provided in the RFP doccunrents. Public Works Director Kersten explained that there have been no changes since this was last discussed before Council. Deputy Mayor Taylor invited public comments; no comments were offered. Vote by Acclamation: In favor: Unanimous. Opposed.- None. Abstentions: None. AVfotion carried. Council Meeting: 04-24-07 Page 2 of 3 Approved by Council: DIUFT a PUBLIC CONINiENTS Deputy Mayor Taylor invited general public comments. No general comments were offered. ADMINISTRATIVE REPORTS: n/a INFORMATION ONLY: The following items were not discussed or reported upon. 5. Spokane County Library District 2007 First Quarter Report 6. Spokane Valley Fire Department Quarterly Report 7. Department Reports 8. Report on Public Information Activities for Upcoming Street Construction Projects 9. CenterPlace Customer Service Improvement Plan 10. Application Funding for Shoreline MasterPlan 11. Response to Public Comments EXECUTIVE SESSION: n/a Other Business: Council recognized Joe Dawson, chair of the Spokane Fire Board, who informed Council that Fire Chief Thompson was regrettably not able to attend tonight as he lost his son in a tragic motorcycle accident. Councilmcmbers asked that Mr. Dawson extended the Council's condolences to Chief Thompson. There being no further business, it was moved by C'otazcilmember Munson, seconded, and zmanimously F1 agreed to adjourn. The meeting adjourned at 6:25 p.m. ATTEST: Steve Taylor, Deputy Mayor Christine Bainbridge, City Clerk D Council Meeting: 04-24-07 Page 3 of3 Approved by Council: F-1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 8, 2007 City Manager Sign-off: Item: Check all that apply: ❑ consent old business x❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: Authorize issuance of Letter Stating No Objection to the East Valley School District Forming a Local Redevelopment Authority (LRA) regarding the Walker Army Reserve Center declared surplus property by the Army. GOVERNING LEGISLATION: Federal statutes and regulations regarding base closure and federal property disposallreuse authorities. PREVIOUS COUNCIL ACTION TAKEN: Council previously heard presentations and discussions on April 18, July 18, August 8 and August 22, 2006 and the Council elected not to form an LRA in favor of pursuing potential acquisition of the property for public purposes. BACKGROUND: On April 17, 2007 the Council heard a presentation by Dr. Debra Howard requesting that the City issue a statement of no objection to the East Valley School District forming, as the sponsoring agency, a Local Redevelopment Authority process to shepherd development of a reuse plan. RECOMMENDED ACTION OR MOTION: Move to notify to the East Valley School District that the City has no objection to the District, acting as the sponsoring agency, forming a Local Redevelopment Agency to develop a proposed reuse plan for the Walker Army Reserve Center. This authorization is made subject to the District's acknowledgment and acceptance that the City reserves all its legislative rights with regard to determining the appropriate zoning designation that applies to the site. BUDGET/FINANCIAL IMPACTS: None known/ STAFF CONTACT: Dave Mercier, City Manager 1-1 U DRAFT ONLYFOR DISCUSSI01V PURPOSES May 9; 2007 Dr. Debra Howard Assistaait Superintendent for Operations East Valley Scholl District 12325 E. Grace Spokane, WA 99216-4511 Subject: Letter of Notification Dear Dr. Howard: At their meeting last evening, the Spokane Valley City Council passed the following motion. "Move to notify to the Fast Valley School District that the City has no objection to the District, acting as the sponsoring agency, forming a Local Redevelopment Agency to develop a proposed reuse plan for the Walker Army Reserve Center. This authorization is made subject to the District's acknowledgment and acceptance that the City reserves all its legislative rights \vith regard to determining the appropriate zoning designation that applies to the site." Please keep the City informed as your process evolves and the redevelopment plan takes shape. Best wishes for a successful effort. Sincerely, David Mercier., City Manager DRAFT ONL Y FOR DISCUSSIOAt PURPOSES F-1 C CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 8`h, 2007 City Manager Sign-off: Item: Check all that apply: ❑consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Washington Traffic Safety Commission Flashing Beacon Grant GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The Washington Traffic Safety Commission has issued a Request for Proposals for School Zone Flashing Beacon projects. Applications are due May 14th. The Public Works Department plans to submit applications again this year for three school zones. We have selected the following short-list of elementary schools: • South Pines Elementary (crosswalk at 24`h/pines) • Keystone Elementary (school frontage on McDonald) • Skyview Elementary (crosswalk at Wellesley/Sunnyvale) • Seth Woodard Elementary (school frontage on Mission) Public Works is still collecting the speed and volume data for the application. Once all data is available for review, staff will decide which three of these schools should be listed on the application. OPTIONS: 1) Make a motion to approve. 2) Request changes to the plan for application. RECOMMENDED ACTION OR MOTION: Move to authorize staff to submit an application for three of the four schools and accept any grant award from the WTSC. BUDGET/FINANCIAL IMPACTS: Construction for any funded projects will be completed through the Spokane County maintenance contract at an estimated cost of $4,200 per school. Surveying work will be contracted out to a consultant. Surveying work last year averaged $5,300 per school. STAFF CONTACT: Neil Kersten, Public Works Director; Inga Note, Senior Traffic Engineer ATTACHMENTS: None. El CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 8, 2007 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business .N new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: Customer Service Improvement Plan - Administrative Support GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Information Memo 5/1/07 BACKGROUND: The City's programs and activities have grown over time. However, when new activities were brought partially or completely in-house, corresponding support needs were not addressed. This Customer Service Improvement Plan proposes adding an Office Assistant I in Community Development (CD) and in Public Works (PW), and an Administrative Assistant in Legal. The estimated annual cost of this proposal is about $135,000. The attached background memo describes the proposal. The Finance Committee considered this proposal at its April 24, 2007 meeting. There was consensus to support the two OA-1 positions; two of the three members expressed support for the Legal Administrative Assistant position, OPTIONS: 1) Accept the proposal as-is or with modifications; 2) maintain the status quo staffing model; 3) provide additional feedback to staff. . RECOMMENDED ACTION OR MOTION: Move to approve the Administrative Support Customer Service Improvement Plan. BUDGET/FINANCIAL IMPACTS: This proposal results in an estimated annual cost of $135,000. The 2007 impact would be approximately $68,000, of which $44,000 could be absorbed via the City's temporary services allocation, and $24,000 could be recognized via the City's end-of-year budget amendment. - STAFF CONTACT: Nina Regor, Deputy City Manager F-1 ATTACHMENTS: Powerpoint presentation; 4/24/07 background memo SXTelley, 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org Memorandum To: David Mercier, City Manager and Members of City Council From: Nina Regor, Deputy City Manager Date: April 24, 2007 Re: Customer Service Improvement Plan: Administrative Support The City prefers to provide services under contract when feasible and cost effective. As a result, the City's in-house operations have evolved at a slower pace than what the growth in demand might warrant. This is especially the case for the administrative support of the City's various operations. This Customer Service Improvement Plan proposes adding an Office Assistant I in Community Development (CD) and in Public Works (PTV), and an Administrative Assistant in Legal. The estimated annual cost of this proposal is about $135,000. The Issue The City's programs and activities have grown over time. however, when new activities were brought partially or completely in-house, corresponding support needs were not addressed. To fill the gap, the City's few support staff have stepped up to provide what assistance they can. The City's technical staff has also pitched in by assuming support duties as part of their workload. An organization must determine at what point this becomes cost ineffective, and Spokane Valley has reached that point. Following are a few examples of how pro, -am s and activities have evolved: • The management of the stormwater program is now in-house; • Many road maintenance services are transitioning from the County; • Legal services are primarily in-house; • The projects in the capital program have accelerated as the City-initiated projects have replaced County-initiated projects; • The City has undertaken significant projects such as the Sprague Appleway Revitalization Plan and a street master plan; to name a couple. Another significant impact on the City's support needs is the management of its current and archivable records. The County has transferred many land-based records to the City, which primarily affects CD and PW. C Customer Service Improvement Plan: Administrative Support, continued April 24, 2007 Page 2 of 4 Leal Services Support Upon incorporation, the City's legal services comprised one employee (Deputy City Attorney), and a City Attorney provided via contract with a legal .firm. All legal administrative support was provided by the law firm. The first couple of years were spent creating the legal i.nh"astructure of a new city. By the end of 2004, Legal had prepared and Council had considered 227 ordinances and resolutions, and negotiated 14' ) contracts'. The mission of these initial years was to quickly lay much of the groundwork, and the only way to do so was to take as many existing ordinances and policies as possible from other jurisdictions and other sources. Much of the City's legal infrastructure, i.e., codes and standards, was adopted from Spokane County and Liberty Lake (as another recently incorporated city), and models developed by the Municipal Research and Services Council (VIRSC). The next phase of the City's start-up then began, and we have been imprinting Spokane Valley's identity and policy preferences on our laws and regulations by systematically modifying them. As we have taken on projects such as the Comprehensive Plan, the Uniform Development Code, and the Sprague Appleway Revitalization Plan, our demands of legal staff have evolved in the type of research, advice and counsel we seek. F-1 In addition, as the City has become established, external demands have grown. For instance, there are currently 61 code compliance cases that have reached a stage requiring legal action. Nine of those cases have reached a level requiring cottrt action, all of which the Legal department oversees. Over time, claims and lawsuits either against or initiated by the City will also grow. In 2005, the City added 1.0 FTF in order to bring the City Attorney in-house because of the growing need and to capitalize on greater economy and access. No administrative support was added. Central Reception It is also important to note how the City's central reception function has evolved. When the floater Administrative Assistant was added, it was intended to form a two-person team in support of central reception, as well as to provide back-up support to other departments. The City dedicated half of this position's time in support of Public Works, such as management of the road maintenance work order system. The "Receptionist" position, i.e., the Office Assistant H, was dedicated half-time to legal support. These individuals are the primary back-up for each other.. However, there are many days that they cannot. The City calls on other Administrative Assistants for back-up at central reception. 1-1 ' This number includes cliange orders and contract amendments. Customer Service Improvement Plan: Administrative Support, continued April 24, 2007 Page 3 of 4 The incoming call volume adds demand at central reception. As a result, the City is not always able to respond to, or even pick up all of the customer calls in a timely way. This adversely impacts both internal and external customer service. Temporary Staffing For both 2006 and 2007, the City included $50,000 in the budget for general temporary staffing, and an additional $30,000 for CD administrative assistance2 while working on the Comprehensive Plan, the Uniform Development Code, the Sprague Appleway Revitalization Plan, and oilier projects. Since that time, the City has consistently made use of a temporary employee in both CD and P'W on a full-time basis. They have helped to provide order to the records transferred from the County as well as City-initiated miles. In addition, we have relied upon them for general clerical duties such as mailings, and providing back-up support to the CD and PW Admin Assistants. The City's collective bargaining agreement (CBA) allows for seasonal or casual employees for up to six months or 1,040 hours in a calendar year. The intent of temporary staffing is to help the City address projects or other short term needs, not to address ongoing needs. The City first made use of the temporary office assistants in order to evaluate the long- term need. As described above, the need has been established and is anticipated to continue for the foreseeable future. Staffing Proposal Staff proposes replacing the two temporary positions being used on a full-time basis in CD and PW with 2.0 FTE Office Assistant 1. However, $50,000 would be retained in the budget for sporadic temporary assistance so that we have the ability to respond as necessary to new service demands. The positions would become permanent per the CBA, and would perform routine clerical and administrative work, including: • Assisting in the maintenance of official City documents and records; preparing and maintaining a variety of files; • Receiving the public and answering questions; responding to inquiries from employees, citizens, and others; • Answering in-coming calls and routing callers or providing information as required; • Addressing citizen service requests or complaints. a The total C17 assistance budget was $100,000 each year - $30,000 for administrative support, and 570,000 for planning assistance. Customer Service Improvement Plan: Administrative Support, continued April 24, 2007 Page 4 of 4 a This would free up time for the current Administrative Assistants in PW and CD to perform more of the administrative support functions requiring more independent judgment, such as tracking project costs and taking minutes at Planning Commission meetings. In addition, this proposal recommends adding an Administrative Assistant in the Legal office. Primary responsibilities would include: • Supporting the timely response to litigation demands by formatting pleadings and memoranda, copying, collating, and distributing the documents, including physical service and filing when necessary; • Coordinating court dates and interoffice court calendars to ensure deadlines are met; • Maintaining code compliance legal tiles; • Establishing and updating the law library; • Scheduling multi-party meetings in support of providing client advice; • Creating and maintaining both public and confidential records. F-1 Cost and :Funding of Proposal Position Temporary hTE Annual Cost Office Assistant I (CD; Pj~) (2.00) 2.00 $87,221 Administrative Assistant (1,egal) 1.00 43,454 Total (2.00) 3.00 $135,675 The annual cost of this proposal. is about $135,000. For the remainder of 2007, the cost would be about $68,000: $44,000 could be absorbed via the City's temporary assistance allocation; $24,000 could be included in the City's second budget adjustment, which typically takes place in November or December. F-1 Customer Service Improvement Plan: Administrative Support Now- Nina Regor, Deputy City Manager May 8, 2007 Introduction ❑ Programs evolving: more in-house ■ Stormwater management ■ Road maintenance transition ■ Legal services ■ City-initiated capital projects ■ Significant projects: Sprague-Appleway revitalization; street master plan ❑ Admin support capacity has not kept pace C J 1 F-1 Current Environment ❑ Growing-demand for legal support ■ Increasing need for policy research, advice and counsel ■ More code compliance cases reaching a stage requiring legal involvement ■ Claims and lawsuits will only increase ❑ Central Reception ■ More programs have resulted in increased in- person and telephone traffic ❑ Temporary Staffing ■ Relying on temporary support to meet ongoing needs n Effects ❑ Not enough administrative support positions to meet demand ❑ Technical staff assuming support duties has reached a level of cost- ineffectiveness ❑ Internal and external customer service is adversely impacted 1-1 2 Proposal Position Temp. FTE Annual Cost Office Assist. I (CD; PW) (2.00) 2.00 $87,221 Admin Assistant - Legal 1.00 48,454 Total (2.00) 3.00 $135,675 ❑ Financial Impact: $135,000 estimated annual cost Office Assistant I - Responsibilities (CD; PW) ❑ Provide general support so that current Admin Assistants could perform functions requiring more independent judgment, e.g., tracking project costs. OA's would: ■ Maintain City documents/records ■ Respond to inquiries from citizens, employees, and others ■ Answer and route in-coming calls, provide information ■ Address citizen service requests or complaints 0, 3 Cl Legal Assistant - Responsibilities ❑ Support response to litigation demands by formatting pleadings, memoranda, and other documents ❑ Coordinate court dates and interoffice court calendars ❑ Maintain code compliance legal files ❑ Establish & maintain the law library ❑ Schedule multi-party meetings ❑ Create & maintain public and confidential records 17 1-1 4 El CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 8, 2007 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information [E admin. report ❑ pending legislation AGENDA ITEM TITLE: Site Selector Demonstration GOVERNING LEGISLATION: NA PREVIOUS COUNCIL ACTION TAKEN: Administrative report made to Council on October 3, 2006 by the Spokane Area Economic Development Council (EDC); informational item presented to Council on October 24, 2006. F1 BACKGROUND: The Spokane Area EDC is asking the City to participate in the site-selector tool project for a period of approximately three years. The tool will provide accurate GIS, economic, demographic, and property information that is searchable online and provides immediate results. This tool will enhance economic development marketing efforts in the region, according to the EDC. Council has reserved $21,000 in the 2007 budget but has not issued a decision on participation in this project. OPTIONS: Agree to participate in the site selector tool project for the period of 2007-2009; Decide not to participate in the project; Postpone funding decision until additional information is provided. RECOMMENDED ACTION OR MOTION: NA BUDGET/FINANCIAL IMPACTS: $21,000 budgeted in 2007. The impact to the City would be $18K in the second and third years if approved. STAFF CONTACT: Morgan Koudelka, Administrative Analyst D ATTACHMENTS: 000* S po'~kan~ jValley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley VJA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhaU@spokanevalley.org Memorandum To: City Manager David Mercier and Members of Council CC: Nina Regor, Deputy City Manager From: Morgan Koudelka, Administrative Analyst Date: May 8, 2007 Re: Economic Development Site Selector Tool Analysis Introduction On October 3, 2006; the Spokane Area Economic Development Council (EDC) made a presentation to Council showcasing a web-based interactive site selector tool. 'file tool would list commercial property sites available for sale or lease in the area while including demographic, business, and land-use data utilizing geographic information system (GIS) technology. The EDC is asking for buy-in f7-om Spokane Valley at approximately $20K the first year and $18K for both the second and third years. Council had asked that staff look at the proposal and provide feedback to Council. This memorandum was originally presented to Council on October 24, 2006. Council approved $21,000 for this item in the 2007 budget but has withheld finding approval until additional updates can be provided. In addition to the information below, Finance Director Ken Thompson asked the following questions of the Spokane Area Economic Development Council. Question: Would the EDC be willing to forego some of the City's $65,000 contribution for 2007 in order to fund the site selector tool? Answer: The site selector tool is separate from the EDC activities and budgeted separately and the EDC is contributing $5,000 to the project annually. The EDC does not wish to forego any of the $65,000 contribution and desires that the City becomes a site selctor funding partner at the $20,000 level. Question: Is the site selector tool funding a higher priority than the City's 'funding of the EDC? Answer: The site selector tool is one of the highest priority projects of the EDC and will enhance the economic development services provided by the EDC. The EDC remains the primary resource but having the fuiancial support of the City for the site selector tool would make it much more effective from a regional perspective. Economic Development Site Selector Tool analysis October 24, 2006 Page 2 of i a Question: Will Jurisdictions in Kootenai County, Idaho participate in the site selector tool funding plan? Answer: Initially, funding will come from Spokane County and it is anticipated that Idaho jurisdictions will participate in the future. Summary The following summary is based on information contained in the succeeding sections. ■ The GTS Planning soflivare appears to be the best that is available, able to seamlessly interface GTS data, demographic data, and commercial real estate listings. ■ The estimated $20.K annual cost appears reasonable compared to other cities. ■ The state site, the Washington Prospector, utilizes the same software, and provides commercial property listings and demographic information. What is not provided is local- .specific GTS data such as traffic counts, utility data and location, and aerial photographs. ■ It is unknown whether it is feasible for the state site to incorporate such data onto its site. ■ Local control will insure updated information. ■ The site-selector advisory group believes there will be resultant cost savings through the reduction of staff time necessary to answer specific inquiries. There has not, however been D any quantified cost offset in other service areas or in EDC funding (EDC is contributing $5,000 toward the site selector costs). The following items are important considerations in making a funding decision. ■ $10,000 of the annual budget is set aside for cleaning up GIS data from individual jurisdictions so that it may be compatible with the regional data. This appears to be a cost item that the individual jurisdiction should be responsible for. ■ According to statements from those involved, this tool will free up time for staff members from the participating jurisdictions and from the EDC. There are, however, no quantifiable cost offsets indicated as a result of the implementation of this tool. ■ This site selector tool is the some software the State is currently utilizing. The State site also serves Spokane Valley. The difference is that more extensive data will be included on the local site, such as utility and land-use information as well as overhead photography. In addition, the information will be controlled and updated locally. What must be decided is whether the additional information and control warrants the time and expense. ■ It is unknoxNgi what will happen to unspent funds at year-end, whether they will count toward the subsequeint year contributions or will roll into a fined-reserve. Staff suggests that the City receive clarification before a decision is made. ■ Staff recommends receiving feedback from the EDC regarding the potential for additional private funding from organizations such as local chambers of commerce, utility companies, and the Commercial Brokers Association. ■ The Washington Department of Revenue (DOR) also utilizes GIS mapping to provide tax information. This can also be utilized for the purpose of site selection. An alternative to the Spokane region-only site selector concept may be to pursue coordination between the DOR site and the Washington-hosted site selector tool. Economic Development Site Selector Tool analysis October 24, 2006 Page 3 of 7 C The following section provides additional background information on the site selector project. Site Selector Advisory Group Decision-Making Process ■ Started 6 years ago. • Looked at other jurisdictions utilizing site selection soffivare. • Determined successes and failures. ■ Selected GIS Planning site selector sofrivare for the following reasons. o GIS Planning- software is the standard among large cities. o GIS Plannin software is superior due to inclusion of real estate and GIS data. o Users are familiar wA the interface. Comparative Analysis City of Arlington, Texas ■ Have been using GIS Planning site selector tool for 3 years. • No equivalent tool. ■ Approximately $25K annual operating cost. ■ Operated by and Funded by Arlington Chamber of Commerce. ■ City provides economic development fiunding to the Chamber. No additional dollars were provided for the site selector. • Time-saving through provision of demographic data. ■ Time-costing due to upkeep of real estate listings (Realtors do not keep current) ■ Not a substitute for site visit. City of Kennewick, Washington ■ Kennewick's tool predates the Washington State Prospector site selector tool and is the only other city in Washington currently utilizing the GTS Planning site selector tool. Staff also reviewed the web sites of other major Washington cities, and did not find similar tools on their sites. ■ Approximately $18K annual operating cost and $40K start-up. ■ Funded entirely out of City's economic development budget. ■ City felt return in business attraction and tax revenue would offset cost. ■ Very happy with results ■ Primary difficulty is getting buy-in from realtors and getting them to update the system. ■ Provides traffic counts, water and sewer locations, land-use, and GIS aerials that the state site does not provide. Tennessee Valley Authority (TVA) ■ TVA finds entirely, receiving no contributions from the seven states and hundreds of jurisdictions served. Economic Development Site Selector "fool analysis October 24, 2006 Page 4 of 7 a Economic development is one Of three areas of mandated responsibility of this federal .f tl ~ organisation. ■ TVA is self-supporting through utility rates. ■ Regional independent development authorities have different access arms of the sot'1ware. ■ The site selector tool provides mostly demographic information ■ TVA purchases GIS inlonnation from Applied -Geographic Solutions and business data from Claritas, annually. • Has forgone mapping layers in favor of a business analysis acid demographic profile. ■ No utility or land-use data. ■ Went through bidding process. GIS Plaiuning was not the least expensive but was chosen due to superior features. Washington State - Washington Prospector ■ Start-up for GIS Planning site selector was grant funded. ■ Minimal operating costs for demographic, consumer expenditure, and workforce data. ■ Contains property listings, demographic information, and very basic GIS layers. ■ Does not contain all utility and land-use data. ■ Serves the entire state. ■ Partners with economic development councils (FLDCs) and commercial real estate brokers but receives no outside funding. EDCs and the Commercial Broker's Association* can post properties. ■ Have asked for additional funding for expanded functionality but has always been denied. ■ Have not looked into providing more extensive data with additional fiindung .from local jurisdictions. * The Commercial Broker's Association (CBA) serves the Pacific Northwest. In addition to listed properties, research staff gathers information on all properties greater than 5,000 sf. in Spokane County. The CBA also has a market analysis tool that is currently only serving King, Pierce, and Snohomish counties. Budget F1 Economic Development Site Selector Tool analysis October 24, 2006 Page 5 of 7 Srlerlor'~ • Inlaht/iV~S1[E :Site - t: r • ~ ~ TFCITNOLGY [ 4PLEMENTATI(OlN Vendor Hosting Spokane Co. Area Hosting Startu $~>;l),Q.11:0U .w~1{I?t7l Hosting Monthly Fee * 12: Incmuses with more pitri ers, includes soRwofe (MS and 2,00 m Ste? lT~1111110 SZ7?6()0'llt 1'fospector)L W7 High Band-idth Servers, to:h support, data and softwaro updates; implemenuuion plan. See Note 1. ` Find-a-ltttsiaess Startup (Zoom C.onlmerce sag, #~;ooa ao L Find-a-Business Monthly * 72 .~%iiu.QO ~s6~;rln"[i<tc Virtual Reality Module Startup Zoorn Virtual Tour a`'r~~ $I1f011 S`0~1f Virtual Reality Module Monthl *12 00 } SOaII Purchase Business Data s"`' S_ ;t100311U $5"001):0 Cants increase with more partners outside $ olume Coun ,•S i:.. ~'i6^.Y%. - 'SSfJ;;hnC/`00 r 36;GQ0.76l Or.11 TF_CHNOCOGY.SUB7 LOCM., ADiMIINiSTRATIVE SUPPOI r Base.Data Maintenance update and preprocessing j; .Saf/ OQO Q~ r ig ji='S:L(1;(1GQ 0 Support Staff( 0.5 FTF.) Punctions: 1, RE Data with Realtors and I t fa 2 h ' k / t Q24`41Yl10 C ' r'+~4S25 6357, T Sr ' n er ) ce r s wee Mnintensnce/verification (5 Decision Makers (7.5 hrs/wk); and serve as project point of contact; 3)Mnnage Financial aspects (2.5 hrs/Nvk); 4) Manage Portal Web Paoe and links 511 rshvk _ See Note 2. Communications and Mnrketing _ `°'A55;110;0 CI Y•t ` S;l00.o Office Supplies & Travel ti5z99 ?K ' 1i g5T`.t`_!2: 3 Support Equipment. See Note 3. $3l(1,[►(1~f111 F11`(Q()fl'El( A DMIA' SUBTOTAL. ; .i r" -1 d 407'~'fi ~R4F7?'G2.Y IX Conringency SC fDI SveCir F&A 10:5 j t 5 9,nl7_'-73 9i 4?!? ~'t12, "TOTAL 'a1~90R'()sl °'<ti94;K11'U() Budget Breakdown ■ Approximately half of the budget will be paid to GIS Planning while half will go for local administrative support. ■ The largest expense items are for hosting and local support staff. ■ Local support staff will address the common problem of outdated listings and coordination alnong agencies, SDC, and realtors. ■ items with $0 above are options not currently utilized. ■ WSU is in charge of administration and costs. ■ $l OK is budgeted to cleaning up GTS data from various jurisdictions. E Economic Development Site Selector Tool analysis October 24, 2006 Page 6 of 7 1-1 1:1 Site Selector Participant Shares I ite Selector Participant OFM 2005 Population Estimates 0 o i e Selector Participant Population Year one Site Selector Participant Contribution ear Two Site Selector Participant Contribution Year ree Site Selector Participant Contribution Spokane County 121,848.00 29.66% 29 336.32 25 166.99 $ 25,166.99 Libeity Lake 5,255.00 1.28% $ 1,265.20 1085.39 S 1085.39 City of Spokane 198 700.00 48.37% $ 47 839.34 $ 41 040.31 41 040.31 City of Spokane Valle 85 010.00 20.69% 20,467.15 17,558.31 17,558.31 subtotals 410 813.00 100.00% $98,908.01 $84,851.00 $64,851.00 Private Sector Contnbution* $ 10.000.00 $ 10,000.00 $ 10,000.00 Total Site Selector Budget ILU8,908.011 $ 94,851.00 $ 94,851.00 *Private Sect or Contribution Participants Spokane Area Re ional Economic Development Council Avista Administrative Notes Credits to exWin participants resulting from the addition of new participants will be based on the latest OFM population estimates Credits to existing participants will occur annually at each billing cycle. Credits earned will be subtracted from the proportional share owed for that organization at the beginning of each billing cycle. Private Sector Amounts are a fixed amount for the three year term E 0 www.selects[)okane.com www.selectsookane.com is a GIS-enabled website built to provide immediate, 24/7 access to critical business and development information, in addition to available sites and property information for the Spokane regional area. Over 80% of site selectors and corporate real estate brokers use the Internet to search for properties. Having a regional website becomes critical as a differentiator in the global economy when the Spokane community is competing not just with Boise, ID, Colorado Springs, CO, and Bend, Oregon, but also with the Far East and Europe. GIS Planning, the selected vendor to design and develop the Spokane Regional Site Selector website, is well-regarded in the economic development community and has built sites for over 100 public, private, and non-profit clients ranging from the largest metropolitan cities to small rural communities. Their technology is already implemented in 28 states and serves the majority of the 50 largest cities in the USA. L] - The Regional Site Selector website project is sponsored by consortium partners City of Spokane, Spokane County, Washington State University, Avista, Greater Spokane Incorporated and the City of Liberty Lake. Allocations for cost are based on population counts for municipal partners and set figures for private partners. The upcoming schedule for training and deployment of www.selectsi2okane.com is as follows: • Week of April 30, 2007 • Week of May 7, 2007 • Weeks of May 14 to 21 • Weeks of May 21 to 28 • Week of June 4, 2007 Final site review and approval. Initial meeting of consortium marketing and communications group. Broker training - initial event. Broker training - follow-on. Update all geospatial data for Spokane County. Launch - includes VIP, press and media invites. City of Spokane Valley participation desired. The cost to the City of Spokane-Valley to participate in year one of the program is $20,465.92, and is based on a population of 85,010, according to the April 2005 Washington State OFM statistics. If the City of Spokane Valley decides to participate, we would need to have all of the relevant Spokane Valley layers to GIS Planning by May 21, 2007. U Page 1 of 3 ❑ Overview of Spokane Regional Site Selector The Spokane Regional Site Selector project establishes a GIS-based website which allows citizens and businesses access to available commercial properties, business locations, land-based GIS information, demographic and market information. The Spokane Regional Site Selector website will be a resource to local and imported businesses and regional economic development. The project leverages the communities' existing investments in GIS to foster economic development, empower developers and investors with information, and improve regional economic development capacity. The project is organized and managed by the Spokane Regional Site Selector Consortium. The Consortium is an open group of public and private organizations committed to the creation and ongoing maintenance of the Spokane Regional Site Selector. As an open consortium, it can be expanded to include new members and will actively solicit new members during its existence. Current Consortium members are: City of Spokane, Spokane County, City of Liberty Lake, Greater Spokane Incorporated and Avista Utilities. The Consortium is staffed and managed by Washington State University. Frequently Asked Questions (FAQ) 1. What is the Spokane Regional Site Selector? The Spokane Regional Site Selector (Site Selector) is a website that allows users to quickly identify available commercial property. The website also provides data including workforce demographics, business information, and interactive maps using a Geographic Information System (GIS) that combines layers of information in order to better understand comprehensive details about a specific location. The site is powered by GIS Planning's ZoomProspector I software. The website is provided by the Spokane a Regional Site Selector Consortium (Consortium) and there is no subscription charge for users. 2. How are commercial properties listed on the Site Selector? Any commercial broker, property owner, developer, or similar real estate entity can list available commercial or industrial property. The Site Selector serves as a free, dynamic and comprehensive listing system for brokers and interested companies. With their informed list of leads, website visitors can contact the respective brokers directly about specific properties. The Site Selector promotes the properties listed by real estate professionals, and also provides critical business data giving enormous exposure to listed properties and real estate brokerage firms. 3. How do commercial real estate professionals get access to the Site Selector? It is as easy as 1-2-3. (1) The real estate professional calls Site Selector staff to obtain an individual,-secure company log- in, and password. (2) The company's designated listing administrator enters data directly into a user-friendly form. (3) Users can instantly see all data entered on the property including available square feet, 'rates, photographs, and other information entered by the company. 4. How do users access the Site Selector? The public can view and use the Site Selector by visiting the website at www.selectspokane.com. The easy-to-use, browser format lets anyone with an Internet connection use the Web to access the Site Selector's maps, properties and GIS-based data. 5. How is the Site Selector different than other site selection sites/services? The Site Selector is unique. In addition to the commercial property listings and the current-year demographic and economic information, the Site Selector offers access to a breadth of important proprietary local data that is critical to relocation and/or expansion decisions. Business site selection is not just about available commercial buildings. The reason people say real estate is all about "location, Pale 2 of 3 location, location" is because it is. By using GIS, a business is able to analyze and evaluate the site- specific advantages and opportunities of each unique business location. 6. What type of properties will be listed? Commercial, industrial and retail properties will be catalogued and displayed on the Site Selector. 7. How will the website connect interested parties to the listing broker? The contact information, which is entered by the real estate professional, accompanies each property listing. After entering the listing, along with any additional information (such as photos or other documents), the real estate professional can then update the information - which immediately places the listing on the Site Selector and.can be viewed on the map. 8. What types of companies are using the Site Selector? Commercial and retail firms large and small are taking advantage of this service. 9. How often will data be updated? Commercial real estate professionals can update their data 24 hours a day, 365 days a year, so the inventory of available properties can remain current. Demographic data, consumer expenditure data, business and workforce data will all be updated yearly providing the most up-to-date information available. Some data will be updated as frequently as necessary to maintain a current and robust database. 10. What kind of information can users access? The Site Selector offers site location data and demographic information. The asking price, square footage, property description, brokerage company and broker contact information, in addition to other vital information, will be listed with each property. When considering a specific property, users can also query the demographics, workforce data, and existing market synergy and competition in any radial vicinity of the property. In addition, "layers" of information can be turned on and off on the interactive map display. Individual properties may also include other pertinent information. 11. Why is the Consortium investing in this website? The Consortium recognizes the importance of expanding and sustaining its business community and is therefore committed to-making "doing business" as easy as possible. Current research suggests that 80 percent of the initial site selection screening is now done through the Internet. With the growing number of people who conduct business on the Internet, the Site Selector provides an invaluable, real-time service to the many businesses that contact the Consortium and its partners seeking site selection information. 12. How will companies know about the Site Selector? How is the Consortium marketing it? There is a link to the Site Selector on the Consortium members' websites, as well as a link on other frequently trafficked sites. The Consortium will promote the Site Selector in its joint and individual marketing materials. 13. What is GIS? GIS is an abbreviation for the term "Geographic Information System." A GIS combines layers of geographic information about a place that provides better information about that location. In the case of the Spokane Regional Site Selector, the Internet-based GIS allows businesses to identify optimal business locations based on available. commercial property, location differences, demographic variations and business industry characteristics. The Spokane Regional Site Selector allows website users to customize the analysis to their specific needs. Copyright © 2006 GIS Planning Inc. All Rights Reserved. Page 3 of 3 F-I Spokane Services Valley Library 'Spokane County Library District Report to Spokane Valley City Council May 8, 2007 F-I Spokane Valley Library Services ■ 2006 Highlights ■ New in 2007 ■ The Spokane Valley Library Project n 1 S.~okane Valley Library Services 2006 Highlights ■ Services ■ Increased open hours . Spokane Valley: Fri a.m. & Sun p.m. (13%) . Argonne: Earlier Mon & Tues opening (5%) ■ Outreach service restructuring . Community-based . Reach more facilities . More flexible visit scheduling . Tailor service to better meet facility needs Spokane Valley Library Services 2006 .lighl ight.s ■ Resources ■ New library materials • @ Spokane Valley: 16,409 new items (15% of collection-) . @ Argonne: 6,269 new items (16%.of collection) • @ Otis Orchards: 4,581 new items (19% of collection) ■ New format: MP3 audiobooks ■ New online information: "Price It! Antiques & Collectibles" & "Pearl's Picks" 0 2 F-I Spokane Valley Library Services 2006 Highlights ■ Community ■ ValleyFest ■ Spokane Valley Business Fair ■ Spokane Valley Arts Council ■ Summer reading program promotion in schools ■ 2nd grade library card registration drive ■ Parent presentations on early literacy ■ 60.32%+ levy lid lift approval in city precincts C Spokane Valley Library Services 2006 Highlights ■ Statistics ■ Materials circulation . Spokane Valley = 514,374 4.1%) . All three combined = 708,352 2.3%) ■ Library visits . Spokane Valley = 288,563 8.6%) . All three combined = 424,023 7.5%) ■ Public computer bookings . Spokane Valley = 70,770 19.1%) . All three combined = 95,965 16.2%) 1-1 3 Spokane Valley Library Services 2006 Highlights ■ Statistics ■ Program attendance . Spokane Valley = 16,231 20.8%) . All three combined = 20,676 23.2%) ■ Reference inquiries Spokane Valley = 81,237 (-1.6%) . All three combined = 101,775 1.1%) ■ Cardholders . Spokane Valley = 38,197 ( + 2.2%) . All three combined = 54,203 2.0%) Spokane Talley Library Services 1Vew in 2007 ■ Increased open hours (March 1) Spokane Valley to 64 Argonne to 54 ■ More audiobooks & DVDs (all year long) THP.t;KS TO THE VOTEB.-APPROVED LEIN LID UFr 4. 1 4 r-1 Spokane Valley Library Services New in 2007 ■ Downloadable audiobooks (March 1) ■ Online library card registration Cntea ~fx (April 23) 1~~ P,4E1jjd11~•s. r Wl6iZ`.^kS '`RAY Cecr rraArm Yau re Itst a few dicks away- Spokane Valley Library Services New in 2007 ■ Online 2417 --~-o-, chat reference '°PQuestionPoint Ask a Librarian (June 1) C ■ Increased network bandwidth (July 1) 5 Spokane Valley :Library Project Already accomplished... ■ Community and customer research (Spring/Summer 2006) ■ Pre-design (Fall 2006/Winter 2007) ■ Based on customer research and other identified needs ■ Narrative description of functions & areas needed to carry out functions ■ No blueprints or drawings ■ Preliminary cost estimate (March/April 2007) ■ Based on pre-design ■ Includes all project costs Spokane Valley Library Project Already accomplished... ■ Preliminary Pre-design: ■ 58,600 square feet (vs. approx. 22,000) on two floors ■ 300,000 item materials capacity (vs. 120,000) ■ Kid-friendly children's area/program space ■ Quiet study areas/study rooms ■ 200-seat auditorium/100-seat capacity flexible meeting room ■ Spacious lobby with'cafe & gathering space D 0 E 6 F-I Spokane Valley Library Project Already occomnl is hed . ■ Project cost: $24.2 million (includes inflation) ■ Site: $800,000 (1.5 acres) ■ Construction: $17 million ■ Sales tax: $1.5 million ■ Non construction: $3 million . Architect, permits/fees, furniture/equipment ■ Additional library materials: $1 million . Approx. 52,000 items (41 % increase) ■ Administration: $850,000 . Legal, election costs, construction management, SCLD pre-planning reimbursement 1-1 Spokane Valley Libral-y Project Already accomplished... ■ Taxpayer cost ■ Approx. 19 cents per $1,000 assessed valuation ■ Based on current assessed valuation with 3% value increase per year ■ 20-year bonds 1-1 7 Spokane Valley Library Project Corning up next... ■ Informational open houses/public input @ Spokane Valley Library ■ May 10, noon-3:00 ■ May 17, 5:00-8:00 ■ May 24, 4:00-7:00 ■ Final pre-design approval (June) Spokane Valley Library Project Corning up next... ■ Library Capital Facility Area boundary proposal/public hearing/approval (April-July) ■ Draft interlocal agreement with Commissioners (the LCFA board) for project administration (June-September) U 8 0 Spokane Valley Library Prof ect 'hen... ■ All else depends on site identification and procurement ■ Unwise to seek voter approval for a project of this size before a site is specified: location is a big deal for many people ■ With a specific site, we can move forward ■ A City Center area location is highly preferred F-I Spokane Valley Library Project Alfoving for-word... ■ Filing date for February 5, 2008 election: December 14, 2007 ■ Prior to that date need- ■ LCFA formation approval from Spokane Valley & Millwood councils ■ County Commission action to place on ballot ■ Interlocal agreement with County Commissioners -a two month process 1-1 9 Spokane- Valley Library Project Allbvii~, foywat-d... ■ What's the site selection deadline for the February 5 date? ■ At best, no later than September 30 ■ At worst, November 30, prior to latest date for County Commission action Spokane Valley :Library Proj ect Moving fbmvard... ■ What about another election date? ■ Delays further increase construction costs ■ Options for spring 2008 elections and possibly August primary ■ Too much competition for attention in 2008 Presidential Election ■ Real validation challenges in 2009 ■ Delays further increase construction costs E LI 10 F-1 Spokane Valley Moving forward... Library Project ■ Summary- ■ Only thing holding us back is the site ■ But need a site in time to plan for a 2008 election ■ If city center planning not far enough along, seriously need to look at alternatives 1-1 Spokane Valley Moving forward... Library :Project ■ Summary (continued) ■ SCLD is set to move ahead ■ Proposed city center is the place to be ■ We need to work together to make this happen Questions? ? F 11 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 8, 2007 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information X admin. report ❑ pending legislation AGENDA ITEM TITLE: Ordinance amending general definitions GOVERNING LEGISLATION: SVMC 1.01.070 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: As staff has utilized and amended various Code provisions, we have repeatedly addressed an issue regarding authorization provided from the Council to the City Manager, and whether that should or should not say "city manager or designee". The answer is almost uniformly in the affirmative that it should be interpreted as including "or designee". As such, it would be appropriate to include a definition in 1.01.070, the general definition section F-1 of our Code. In making that draft change, I noted an additional change that appears to be appropriate. • As the Code has evolved since incorporation, we have moved away from listing definitions by number and alphabetizing, to listing them alphabetically. This makes amendments much easier because we don't have to renumber the entire sequence each time. OPTIONS: Suggest changes to the draft ordinance; move to a first reading. RECOMMENDED ACTION OR MOTION: Consensus to move this on to a regular meeting for a first reading. BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Cary Driskell, Deputy City Attorney ATTACHMENTS: Draft ordinance amending SVMC 1.01.070 F-1 DRApT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASH]NGTON OW)INANCE NO. 07-0** AN ORDINANCE AMENDING SPOKANE VALLEY CODE TITLE 1, SECTION 01 PERTAINING TO DEFINITIONS UTILIZED THROUGHOUT THE CITY CODE, AND FOR MATTERS PERTAINING THERETO. NVREREAS, the City of Spokane Valley adopted Municipal Code Section 1.01.070 to provide definitions that are utilized throughout the City Code; and WHEREAS, since adoption of these provisions, the City has implemented a protocol whereby lists of definitions are alphabetized, rather than numbered and alphabetized. This protocol was implemented to reduce large-scale renumbering events when any definitions are added or removed from a list; and WHEREAS, the City Council desires to add a definition for "city manager" so it is clear throughout the City Code that this means city manager or designee, unless otherwise specifically stated to reduce repetition. follows: NOW, T1 IEREF0RE, the City Council of the City of Spokane Valley, Washington, ordains as Section 1. Amendment. Title 1, Section 01, Subsection 070, is hereby amended as follows: The following words and phrases, whenever used in this code, shill be construed as defined in this section unless from the context a different meaning is intended, or unless a different meaning is specifically defined and more particularly directed to the use of such words or phrases: A-"City" means the City of Spokane Valley, A}Iashington, or the area within the territorial city limits of the City of Spokane Valley, Washington. € "City council" means the city council of the City of Spokane Valley. "City Manager" means the city manarzer or designee.. G"County" means the county of Spokane. 13-"Mayor" means the rnayor of the City of Spokwie Valley. E-"Oath" includes affirmation. "Shall' and "must" are to be interpreted as mandatory language and not permissive language. G-" Vfay" is to be interpreted as permissive language and not mandatory language. 14-. "Written" includes printed, typewritten, mimeographed or multigraphed. Section 2. Remainder of SVMC 1.01 Unchanged. The remaining provisions of SVVIC 1.01 are unchanged by this amendment. Section 3. Sevcrability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of 2007. 10 -1- DRAFT 0 Mayor, Diana Wilhite ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Office ofthe City Attorney Date of Publication: Effective Date: 11 F-I -2- ❑ CITY OF SI'OICANE VALLEY Request for Council Action Meeting Date: 05-05-07 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Lodging Tax Advisory Committee Grant Update BACKGROUND: During the November 11, 2006, Council meeting, Deputy Mayor Taylor mentioned in his report that the committee will likely issue another Request for Funding in May and reconvene to consider those requests. Below is the schedule to handle those additional requests: 4/13/07 - Grant package available 5/11/07 - Grant proposal submittal deadline 5/17/07 - Committee reviews applications 5/22/07 - Committee recommendations to Council 6/5/07 - Council motion consideration of approval of grant proposals 6/20/07 - Contracts to be issued 12[31/07 - grant work to be completed Council is currently scheduled to hear an administrative report from Deputy Mayor Taylor at the May 22, 2007 Council meeting. 11 F-1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 8, 2007. Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑X information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Title 24 Building Regulations GOVERNING LEGISLATION: RCW 36.70, WAC 365-195-800 et seq. PREVIOUS COUNCIUCOMMISSION ACTION TAKEN: The 2006-2026 Comprehensive Plan was adopted on April 25, 2006 and effective on May 10, 2006. Council received information concerning the proposed process on July 11, 2006. Council has previously reviewed Titles 17 - General Provisions, Title 18 - Administration, Title 20- Subdivisions, and Title 21 - Environmental Controls. Council was briefed on Title 24 on February 27, 2007. BACKGROUND: The development regulations implementing the Comprehensive Plan are subject to the same requirernents for early, continuous and collaborative public participation as the Comprehensive Plan. Title 24 - Buildinq Regulations. a Washington has mandated the adoption of the 2006 International Codes, to be effective July 1, 2007. Once adopted, the proposed regulations will allow for permit submittals under either the 2003 codes or the new codes until July 1, 2007. The provisions for grading and excavating remain unchanged. Planning Commission recommended approval of Title 24 - Building regulations on April 12, 2007. Title 24 was submitted to the Community Trade & Economic Development Department (CTED) on January 27, 2007 not less than sixty days prior to final adoption by the City Council. OPTIONS: RECOMMENDED ACTION OR MOTION: None required. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Mary Kate Martin, Chief Building Official ATTACHMENTS: Title 24 - Building Regulations. F-1 Planning Commission Recommend Draft Title 24 Building Codes 0 24.10 Authority- 24.10.010 Title 24 Building Codes The City of Spokane Valley (hereafter referred to as the "City") adopts the State Building Code pursuant to RCW 19.27.031, and additional codes enumerated herein as allowed pursuant to RCW 19.27.040. 24.20 Purpose 24.20.010 These regulations have been established in compliance promote the health, safety and welfare of the occupants or L general public as enumerated in RCW 19.27.020. 24.30 Appeals The appeal of any decision, order or determ conformance with SVMC 17.50. 24.40 Codes Adopted 24.40.010 General 1. These regulatioi adopted codes! 2. All codes adpt acceptable I o~\s 2007. Nothing it under the curren 24.40 F1 1 2. C ie State Building Code Act to buildings and structures and the ing Official s made in activity regulated by the herein ing at the City Permit Center. 10 (Ordinance 04-010) shall be in effect and iitted for review and approval prior to July 1, ~pbmission of projects for review and approval >,Tide 24_ After July 1, 2007 projects submitted requirements of this title. Specif\\ owing codes, all as amended, added to, or excluded in this chapter, together with all Tents and ad di tions;p vided in,,this title, are adopted and shall be applicable within the City: ha`er1-11 WAC` Washington State Energy Code hapter 5113 WAC/ Washington State Ventilation and indoor air quality 3. Chapter 5'1\J.WA'Washington State Historic Building Code 4. Chapter 51-50\,WAC - State Building Code Adoption and Amendment of the 2006 edition of the International Building Code; including Appendix chapters F, G, I, and J 5. Chapter 51-51 WAC - State Building Code Adoption and Amendment of the 2006 edition of the International Residential Code; including Appendix chapters H and J 6. Chapter 51-52 WAC - State Building Code Adoption and Amendment of the 2006 edition of the International Mechanical Code and of the 2006 edition of the International Fuel Gas Code 7. Chapter 51-54 WAC - State Building Code Adoption and Amendment of the 2006 edition of the International Fire Code Page 1 of 16 H10ainbridge\Agenda Packets105-08-071Title 24 draft.doc Planning Commission Recommend Draft Title 24 Building Codes 8. Chapter 51-56 WAC - State Building Code Adoption and Amendment of the 2006 edition of the Uniform Plumbing Code 9. Chapter 51-57 WAC - State Building Code Adoption and Amendment of Appendix A, B and Appendix I of the 2006 edition of the Uniform Plumbing Code 10. The 2006 International Plumbing Code as presently constituted or as may be subsequently amended; provided, that in the event of.conflicts with the State Plumbing Code adoption of the Uniform Plumbing Code, the state code will prevail. Such conflicts will be reviewed and a determination issued by the Building Official or their designee 11. 2006 edition of the International Existing Building Code 12. 2006 edition of the International Property Maintenance Code, except Sections 106, 111, 302.3-.4, 302.8. 303, 304.2, 304.8. 304.13-.18, 305.3, 305.6307 308.2-.5, 404.1, 507, and 606 are not adopted. 24.40.030 Local Amendments to the Adopted Codes 1. 2006 International Building Code a. Amend section 105 Permits as fol i. Alter the square feet in section 405.2 Work to read as follows: One-storydetached aci storage sheds, playhouses and,,sim ar us~ exceed 200 square feet (11.15 rn2 ii. Delete text of sect~-105.5 Expiratiori~i following: 105.6\Expiration of permits and be declared vaid,if- 1_Qr is not st 2,-Work is abandc 3. Twc~el from ampt from permit. Building: 1. sory structures used as tool and rovided the floor area does not its entirety and replace with the I permits shall expire by limitation 10`ys`off obtaining a permit or; days or more after beginning work or, of permit issuance. 105.51 Completion 6f work. If a permit expires subject to this section, and-the `work authorized under the expired permit is not complete, anew per, it may be obtained for Y2 the permit fee. The permit fee shall be based on the value of the remainder of the work not completed under the original permit or the actual cost to the jurisdiction to ~p ete the permit process, whichever is greater. '105.5.2~Compliance actions. If a permit issued to resolve a code violation expires subject to this section, the property owner may be subject to the immediate imposition of remedies authorized by the Spokane Valley Uniform Development Code. 105.8 Permit ownership to read as follows: The/ownership of a permit issued pursuant to this title inures to the property owner. The permit applicant if not the property owner shall be held to be an agent of, and acting on behalf of, the property owner. b. Amend section 108 Fees as follows: i. Delete the text of section 108.4 Work commencing before permit issuance in its entirety and replace with the following: Any person who commences any work on a building structure, electrical, gas, mechanical or plumbing system before obtaining necessary permits shall be subject to an investigation fee in accordance with the schedule established by the governing authority or such work. 2 0 Page 2 of 16 H:IcbainbridgMAgenda Packetsk05-0"-ATitle 24 draft doc Planning Commission Recommend Draft Title 24 Building Codes 1-1 The investigation fee shall be equal and additional to the permit fee that would have been required had a permit been issued and is owed whether or not a permit is subsequently issued. Payment of the investigation fee does not vest illegal work or establish any right to a permit. ii. Delete the text of section 108.6 Refunds in its entirety and replace with the following: The Building Official may authorize the refunding of fees as follows: 1. The full amount of any fee paid hereunder that was erroneously paid or collected: 2. Up to 80% of the permit fee paid wheri ono work has been done under a permit issued in accordance"wifh'this chapter. 3. Up to 80% of the plan review fee paid When an application for a permit for which a plan review'fee.has Been paid is withdrawn or canceled before any plareviewing is done. \X_ The Building Official shall not authorize refunding of,anVee paid except on written request filed by the original permittee not later~ttian 180 days after the date of fee oavment,/ / 2. 2006 intemaBonal Residential Code a. Amend section R105 Permits as fol D i. Delete text of section 1'05.5 ExpiraExpiration in its entirety and replace with the following: R105.5 Expiration of permit` AI/` rmits\shall expire by limitation and be declared-void if: 1~ork-is.not-started ithin 180 days of-obtaining a permit or, !Work is ~ a ndoned for 180 days or more after beginning work or; <'/(3 . Two years from the datteof permit issuance. ,R105.51~CormpIdtion\ 6f work. If a permit expires subject to this section, and th'e-work authorized under the expired permit is not coat plete, a new permit may be obtained for Y2 the permit fee. The permi fee shall be based on the value of the remainder of the work not completed under the original permit or the actual cost to the jurisdiction ocvmplete the permit process, whichever is greater. R105.5.2 Compliance actions. If a permit issued to resolve a code vi9lation expires subject to this section, the property owner may be subject to the immediate imposition of remedies authorized by the Spokane Valley Uniform Development Code. ii."Add'subsection R105.8 Permit ownership to read as follows: The ownership of a permit issued pursuant to this title inures to the properly owner. The permit applicant if not the property owner shall be held to be an agent of, and acting on behalf of, the property owner. b. Amend section R108 Fees as follows: 1-1 i. Delete the text in section R108.4 Work commencing before permit issuance in its entirety and replace with the following: Page 3 of 16 H: lcbainbfdge~Agenda Packets105-08-07 7ritle 24 drak.doc Planning Commission Recommend Draft Title 24 Building Codes Any person who commences any work on a building structure, electrical, gas, mechanical or plumbing system before obtaining necessary permits shall be subject to an investigation fee in accordance with the schedule established by the governing authority for such work. The investigation fee shall be equal and additional to the permit fee that would have been required had a permit been issued and is owed whether or not a permit is subsequently issued. Payment of the investigation fee does not vest illegal work or establish any right to a permit. ii. Delete the text in section R108.6 Refunds in its entirety and replace with the following: The Building Official may authorize the refunding'Heel as follows: 1. The full amount of any fee paid hereunder(that was erroneously paid or collected. 2. Up to 80% of the permit fee paid-When no work,has,been done under a permit issued in accordance with this chapter. 3. Up to 80% of the plan review fee paid when an application.for a permit for which a plan review fee has been paid is withdrawn or cance led before any plan reviewing is done. The Building Official shall not,authoize,refunding of any fee paid except on written request,filed by the original permittee not later than 180 days after the date of fee payment. c. Replace Table R301.2(1) CLIMACTIC AND GEOGRAPHIC DESIGN CRITERIA with the following: . \ \ \ \ Ground Snow Wind eed S Seismic Desi SUBJECT TO DAr~_~E FKOr `Win er D s Ice Barrier Flood Air Mean' Load ' p (Gust) gn Category / \ . W2athering Frbst line depth ~ / Terut~as Decay e ign e Temp Undertayment Required , Hazards Freezing Index Annual -Temp' 39Ib /ft' 85 fI " N, A Slight U > None ' 2006 ' s mph C Severe 24 - Berate to 10 F Yes 1992 1232 47.2 F slight FIRM minimum roof snow roan: Jxj msm d. Add a s b: R310.6 I replacem e.`AmeQd sectio section R310 Emergency escape and rescue openings as cement/bf emergency escape and rescue openings except for f glazing only in such windows shall be of the size required by this Flood-resistant construction as follows: 1 General to add municipal code reference and read as follows: All"development in whole or in part within a designated floodplain shall comply with SVMC 21.30 and be designed and constructed in accordance with the provisions contained in this section. ii. Add a sentence to sub-section R324.1.3 - Establishing the design flood elevation such that the section reads as follows: The design flood elevation is equal to base flood elevation plus one foot. The design flood elevation shall be used to define areas prone to flooding, and shall describe, at a minimum, the base flood elevation at the depth of peak elevation of flooding (including wave height) which has a 1 percent (100-year flood) or greater chance of being equaled or exceeded in any given year. _i f. 31 11 Page 4 of 16 KlcbainbridgeN,Agenda Packetsk05-08-07lTftle 24 draft.doc Planning Commission Recommend Draft Title 24 Building Codes F-1 iii. Delete item 1. in sub-section R324.2.1 Elevation requirements and replace with a new Item 1. to read as follows: 1. Buildings and structures shall have the lowest floors elevated to or above base flood elevation plus one foot- iv. Delete item 3. in sub-section R324.2.1 Elevation requirements' and replace with a new Item 3. to read as follows: 3. Basement floors that are below grade on all sides shall be elevated to or above base flood elevation plus one foot. n v. Add a second paragraph to R324.3.6 Construction documents to read as follows: The documents shall include a verification" of foundation elevation prior to footing inspection approval and alvenfication of lowesNloor elevation to be base flood elevation plus one foot prior to framing inspection approval. 3. 2006 International Mechanical Code and 2006,Internationalfuel Gas Code a. Amend section 106.5 Fees as follows\/~ i. Delete the text of 1106 5:1-,Work commencing before permit issuance in its entirety and replace with.the following: Any person who commences any work on a~building structure, electrical, gas, mechanical or plumb ng\system before obtaining' necessary permits shall be subject to an investigationfee ig,accodanwith the schedule established by the governing authority for such work. Tvestigahon~fee shall be`equal and additional to the permit fee that would ii in have been required had,a permit been issued and is owed whether or not a permit is sutiseq eu ntly-issued\PNayment of the investigation fee does not vest illegal work or establish any right~to a permit ii: In section 106.5.2 Fee Schedule insert the following the language where Spokane Valleyaster Fee Schedule iii. Delete the text of 106.5.3 Fee Refunds in its entirety and replace with the following: The Bu ilding Official may authorize the refunding of fees as follows: 1.✓The full amount of any fee paid hereunder that was erroneously paid or 2. Up to 80% of the permit fee paid when no work has been done under a permit issued in accordance with this chapter. 3. Up to 80% of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. The Building Official shall not authorize refunding of any fee paid except on El written request filed by the original permittee not later than 180 days after the date of fee payment. Pape S of 16 H: lcbafnbddgelAgenda Packets105-08-071Title 24 drskdocv Planning Commission Recommend Draft Title 24 Building Codes b. Amend Appendix C to add an exception after the last paragraph in C105.1 Hydrant spacing as follows: Exception: The fire chief is authorized to reduce the number of required hydrants by up to 50% when the building is equipped with an approved, automatic fire . sprinkler system and the fire chief has approved the location of those required fire hydrants." c. Amend Appendix D Section D101.1 to read as follows: 10101.1 Scope. Fire apparatus access roads shall be in accordance with this appendix and all other applicable requirements of the International Fire Code including the provisions of Section 503 Fire Apparatus^Access Roads. f. -2 4. 2006 Uniform Plumbing Code a. Amend section 103.4.5 Fee Refunds as fo i. Delete the text of section 104.5.1/in its'entirety and ~epl e with the following: The Building Official may aufhorizze the refunding of the full amount of any fee paid hereunder that vaserroneously paid or collected ii. Delete the text of section 104., 5.2 ~o ttsz>entirety and replace with the following: The Building 0&i al authorize the refunding of up to 80% of the permit fee paid when.nb-wofk-has been done\tjnder a permit issued in accordance with this chapter~~~ ~Liseintirety iii. Delete the text of ection 104.5:3 in and replace with the following the uild 9Offici\ nay- authorize the refunding of up to 80% of the plan ~ eview fee\pa~d when a~ application for a permit for which a plan review fee bee l3a is withdra-n\or canceled before any plan reviewing is done. he Building~O~ficial-shall no authorize refunding of any fee paid except on written : fequest filed by the~original permittee not later than 180 days after the,date of fee Davment. \a. Amend secti l n `106.5 Fees as follows: i. Delete the text of 106.5.1 Work commencing before permit issuance in its entirety and replace with the following: Any, person who commences any work on a building structure, electrical, gas, mechanical or plumbing system before obtaining necessary permits shall be subject to an investigation fee in accordance with the schedule established by the governing authority for such work. The investigation fee shall be equal and additional to the permit fee that would have been required had a permit been issued and is owed whether or not a permit is subsequently issued. Payment of the investigation fee does not vest illegal work or establish any right to a permit. ii. In section 106.5.2 Fee Schedule insert the following the language where indicated: Spokane Valley Master Fee Schedule Page 6 of 16 H:%cbainbridge%genda Packets105-08-071Title 24 draft.doc Planning Commission Recommend Draft Title 24 Building Codes iii. Delete the text of 106.5.3 Fee Refunds in its entirety and replace with the following: The Building Official may authorize the refunding of fees as follows: 1. The full amount of any fee paid hereunder that was erroneously paid or collected. 2. Up to 80% of the permit fee paid when no work has been done under a permit issued in accordance with this chapter. 3. Up to 80% of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. The Building Official shall not authorize refunding of any fee paid except on written request filed by the original permitfee notNiater than 180 days after the date of fee payment. 6. 7. 2006 International Property Maintenance ( a. Amend section 202 General Defini i. Drug properties andd sfructu property, identified: bha manufacture, distribution, p precursors to create `itleg` l d endanger the-public. ii. Blighted property. A proper /blight on the surroundin ``neighborhood: is/Iany prope two of the following-facto= \A~ elling building, or laNrfully occupied for tionsby adding the following definitions: res. Any\ building, structure and/or associated Chief of Police, wherein or upon which the roduction orbstorage of illegal drugs or the rugs has taken place in a manner which could 'dwelling, building, or structure which constitutes neighborhood. "Blight on the surrounding. dwelling, building, or structure that meets any re exists on the property that has not been of one year or more; e property, dwelling, building, or structure constitutes a threat to the ublic health, safety, or welfare,as determined by the executive authority 3. TIle property, dwelling, building, or structure is or has been associated vJith illegal drug activity during the previous twelve months. b. A7enve c~fiionf202 General Definitions by deleting the following definitions: i.. Gage ii. Housekeeping unit iii. Inoperable Motor Vehicle c. Amend section 108 Unsafe structures and equipment as follows: i. Add a new sub-section 108.6 Drug properties and structures. to read as follows: Drug properties and/or structures are declared to be unsafe properties or Pape 7 of 16 HAcbainbridgeWgenda PacketMOS-0 V\TiNe 24 draft.doc structures and are a classification of property subject to the special procedures set forth in section 108.6. The Building Official is authorized to abate such Planning Commission Recommend Draft Title 24 Building Codes unsafe buildings, structures, and/or associated properties in accordance with the procedures set forth in this code and Washington statute, RCW 64.44.010, with the following additional actions: 1. ' Due to public safety hazard in drug production facilities, all public and private utilities shall be disconnected. 2. Building(s) and structures shall be inspected to determine compliance with all City ordinances and codes. 3. Building(s) and any entry gates to the property shall be secured against entry in the manner set forth in this code; 4. Reconnection of utilities or occupancy the building(s), structures or property shall not be allowed until all violations have been addressed, all dangerous conditions abated and a notice of release for re-occupancy has been received from the health departmentand sheriffs office. 5. If dangerous conditions cannot be,abafed, occupancy shall be prohibited and the structure and/or property may be subject to condemnation pursuant to RCW 35.80A,01;6,,Condemnation of bl4led property. ii. Add a new sub-section 108.7 Bligh ed properties. to read as In conformance with RCW 35'80&010, the O. Vmay acquire by'condemnation, in accordance with the notice requirements and other procedures for condemnation provided in Title 8tRCWany property, dwelling, building, or structure which constitutes a blight on the~surrounding neighborhood. Prior to such condemnation the-City Council shall adopt a resolution declaring that the acquisition of~the peal property described therein is necessary to eliminate_neighborhoodblight. Condemnation of/property, dwellings, buildings, andstrurtures.forfhe . purposes described in this chapter is declared to be for a d. Replace,the code reference, lnternatlonal Plumbing Code, in section 505.1 General with ,tfie~fo*Ilowing I \\X the State adaptian-ofit e Uniforrrj P~lumbing Code. ~ '77 e Delete the text of section 602:2 Residential occupancies and replace with the following: Dwellings shale provided with heating facilities capable of maintainin9a room temperatureof 68°~F ~20° C) in all habitable rooms, bathrooms, and toilet rooms. Cooking appliances all not be used to provide space heating to meet the requirements of this section. F,Delete the text of section 602.3 Heat supply and replace with the following: EveN,6wner and operator of any building who rents, leases or lets one or more dwelling/units or sleeping units on terms, either expressed or implied, to supply heat to occupants thereof shall provide heat to maintain a temperature of 68° F (20° C) in all habitable rooms, bathrooms, and toilet rooms. g. Replace paragraph one of section 602.4 Occupiable work spaces with the following: Indoor occupiable work spaces shall be supplied with heat to maintain a temperature of 65° F (18° C) during the period the spaces are occupied. f. Replace the code reference, lCC Electrical Code, in section 604.2 Service with the following: the State adoption of the NEC. :a E Page 8of16 H:%cbainbridge\Agenda Packets105-08-071Title 24 draft.doc Planning Commission Recommend Draft Title 24 Building Codes F-1 D 24.50 Excavation, Fill and Grading 24.50.010 Purpose This chapter safeguards the public health, safety and welfare by regulating grading and excavation, including fills and embankments, on public and private property located within the City and establishes procedures for the issuance of permits; approval of plans and inspection of grading construction. 24.50.020 Permit Required Except as specified in SVMC 24.50.030, all excavation, fill, grading and leveling of land requires a Spokane Valley Grading Permit. All grading within the City shall comp-ly.with the Washington State Environmental Policy Act. / l 24.50.030 Exempted Work A Grading Permit shall not be required for the following: \ 1. Grading in an isolated, self-contained area if there is no danget toprivate or public property, provided however, that any grading/in any critical area, flbodplaln or floodway shall not be exempt from a Grading Permit. 2. Work located within a dedicated public right f -way, 3. Landscape ponds or water features that do no~ex three feet in depth and are fully~linedwith an appro% 4. Excavation below finished grade' ro ~bas~ments any other structure less than four fdet~in depth o ,autt shall not exempt any fill made with the material excavation having--in--unsupported h igtg er at completion of suchstructure., 5. Cemetery gray s. 6. Refuse disp \ Ides 7. Excavations ford ells staging not including /done to facilliatee~ the\: 8. /Mining, qu;;4in`g, exi clay where estabfisf e lateral support ovine 9. Exp geo 10. An other 'redulations. d 500 sq feet water surface area or synthetic pond liner. otings of a building, retaining wall or zed by `a valid building permit. This m such excavation or exempt any 'than 5 feet (1524 mm) after the els-or.utiliQi '~s-This includes any grading required for equipment s, facilitating.the-;;excavation. This also includes excavation work Tank Elimination Program. ngt processing or stockpiling of rock, sand, gravel, aggregate or I,provided for by law, provided such operations do not affect the the stresses in or pressure upon any adjacent or contiguous s under the direction of a professional engineer or professional a. is less tfian two (2) feet in depth or; b.does not create a cut slope greater than five (5) feet in height and steeper than one (1) unit vertical and one and one half (1 units horizontal (66.7% slope). 11. A fill less than one (1) foot in depth and placed on natural terrain with a slope flatter than 1 unit vertical in 5 units horizontal (20% slope). El 12. Fill less than 3 feet in depth that a. Is not intended to support structures; b. Does not exceed 50 cubic yards on any one lot; or Page 9 of 16 H: lcbainbridgetiAgenda Packeisl05-08-0717itle 24 draft.doc Planning Commission Recommend Draft Title 24 Building Codes c. Does not obstruct a drainage course. This exemption includes landscape berms if no slope is created greater than 1 unit vertical in 1 % units horizontal (66.7% slope); is not more than five feet (5') in height; creates no danger to private or public property, and is otherwise permitted. Exemption from the permit requirements of this chapter shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this chapter or any other laws or ordinances of this jurisdiction, the state of Washington or the United States of America. 24.50.040 Testing The standards listed below are, for the purpose of this Code, recognized standards: 1. ASTM D 1557, Test Method for Laboratory Compaction Ch racteristics of Soil Using Modified Effort 2. ASTM D 1556, Test Method for Density and Unit Weo i 1n~Place by the Sand-Cone Method ty \ Y 3. ASTM D 2167, Method for Density and Unit-Weight of Soil In Place by .the Rubber Balloon Method 4. ASTM,D 2937, Test Method for Density of Soil In Place by the Drive-Cylinde ethod _ / / 5. ASTM D 2922, Test Methods for-Density of,,Soit_and Soil-Aggregate In Place by Nuclear Methods (Shallow Depth) 6. ASTM D 3017, Test Method for, ater Content of Soil and Rock in Place by Nuclear Methods (Shallow Depth) 7. ASTM D 698, Moisture-densit Relations of ~SbYillrg and Soll`A rate Mixtures. Y 99 e9 ~N 8. ASTM D 2488, Pce for Description and Idevfication of Soils (Visual-Manual Procedure) \ 9. ASTM D 2487, Tes/ t Method for Classific: tion of Soils for Engineering Purposes (Unified Soil Classification System) 24.50.050 Hazards- 1 . Whenever any existmg~excavation, embankment or fill on public or private property has become a hard to'ersons or property, or adversely affects the safety, use or stability of a public way of drainage channel, the owner, owner's agent or other person in control of the property, shall repair or eliminate the excavation or embankment, within the period of time specified on 11h \lritten notice. 2. nlessexempt, any excavation, grading or fill performed without a permit, shall be considered hazardous and a public nuisance, subject to all enforcement actions and penalties as found in;SVMC 17.60. 2450.060 Permit Requirements 1. Grading Permit Requirements: a. A separate permit shall be obtained for each site, and may cover both excavations and fills. b. Grading commenced without first obtaining a grading permit from the City, unless pursuant to SVMC 24.50.030 is subject to all penalties described in SVMC 17.60, including the assessment of an investigative fee for the portion of the work accomplished without a permit pursuant to International Building Code section 108.4 Work commencing before permit issuance based on the value of the work accomplished illegally. The fee is payable prior to the acceptance of a grading Page 10 of 16 WcbainbridgeWgenda PacketsM-08-07Mtle 24 draft.doc Planning Commission Recommend Draft Title 24 Building Codes D permit application. Payment of the investigative fee does not vest the illegal work with any legitimacy, nor does it establish any right to any permit for continued development of the project. Excavation or fill work that remains illegal for 90 days after service of a stop work order shall be deemed hazardous. c. The provisions of Section 106.1.1 Information on Construction Documents apply to application for a Grading Permit Applicant shall note the estimated quantities of materials involved on the Spokane Valley Grading Permit Application. d. Grading involving less than 500 cubic yards shall be designated "regular grading" unless the permittee elects "engineered grading," or the submitted plans are prepared by a Washington-licensed design professional, or the Building Official determines that special conditions or unusual hazards exist, in which case grading shall conform to the requirements for engineered grading 2. Engineered Grading //\C Grading, fill or excavation in excess of 500 cub~c\ards or~ocated in critical areas or floodplains, require construction plans/specifications prepared by professional engineer licensed to practice in the state of Washington, a'nd shall be designated as "engineered grading." a. Application fora grading. permit s' hall be made on'a form PrePa\\the City and ~ ~Y ~ accompanied by two sets of plan~and~,specifica,_tioos, and supporting data. b. Supporting data includes but is not lim engineering geology report,_prepared, professionals. That individua`I-shall be professional in responslble,charge c. Plans shall be drawn to scale sufficient to ill proposed wor -signed and~seale,t y the-d, following: \ engineering report and/or an sealed by Washington-licensed the registered design nature and extent of the >sional and shall include the i./ Vicinity map of the p~rgOgsed site. 'ii. Property' Emits and accurate contours of existing ground and details of terrain and ra ea-drainage~ iiiin dime insons_e nations or finish contours to be achieved b the , g by grading, and proposed drainage channels and related construction. I\Det le plans of all surface and subsurface drainage devices, walls, `cribbing\dar~s and other protective devices to be constructed with, or as a Part of, the proposed work, together with a map showing the drainage area, and the estimated runoff of the area served by any drains. ted 100-year floodplains. Recommendations included in the soils engineering report and the engineering geology report shall be incorporated in the grading plans or specifications. When approved by the Building Official, specific recommendations contained in the soils engineering reports and the engineering geology reports, which are applicable to grading, may be included by reference. F1 vii. Location of any buildings or structures on the property where the work is proposed and the location' of any buildings or structures on land of adjacent owners that are within 15 feet of the property or that may be affected by the proposed grading operations. viii. A SEPA checklist shall be submitted, along with all other plans to complete an application. Page 11 of 16 HAcbainbridge'Agenda PacketsM-08-07M le 24 draft.doc Planning Commission Recommend Draft Title 24 Building Codes ix. The dates of the soils engineering and engineering geology reports together with the names, addresses and phone number of the firms or individuals who prepared the reports and their professional stamp and/or seal. 3. Residential subdivision grading plans shall also include the following: Grading associated with residential subdivision development shall be engineered grading. Plans for residential subdivision grading shall contain the following details in addition to the general information required under SVMC 24.50.060(2) a. Details of subdivision construction to mitigate the effects of storm water and irrigation run off for all lots and areas of the subdivision//^`Specific site construction requirements to mitigate collection of water in crawlspaces and basements shall be provided. b. Final location of all grading constructions oils Ifs -oils are laced on buildin lots, the surface overburden, i.e. topsoil and anyunderlly g oils not conforming to the project requirements of the lots shall be removed prior,~o\the placement of any other fill. If lots are comprised of fill materials more than\two~feet in depth, the compacted fill materials below two/feet/in depth from finished -grade shall have a.' minimum allowable bearing capacity of 1500 pounds per square foot~ln addition, if the foundation is placed on fill materials, a/oundation analysis and design, prepared by a licensed Washington engineer, shall be required t vbe submitted with any subsequent Spokane Valley Building Permit Application. c. Maximum and minimum elevations fo all basement and crawl space floors. Maximum and minimu elevations for thetop~of foundation wails. Maximum elevation for lot/ property b unda(y lines to proved, a\positive drainage from building sites. d. Requiremen s for swales or lraiha9a dev cei -to m na9a storm water and landscape , „ - irrigation runoff\ 4. All ponds 4ater features and'man-made lakes greater than 500 sq. ft. in surface area shall be engineered grading. Plans and specifications for ponds, water features and man-made lakes greateNha 500 sq. ft. en surface area shall contain the following details in addition to the info mation require . nder SVMC_2:060(1&2): a: Plot plan showing'the location of all proposed pond constructon relative to any lot lin~ut)itY~ easement\ septic system or replacement area for septic systems. b. Details ofNpond construction including section views, soil materials, lining material, special inspection/observation program and spoils disposal. Provide proposed final water surface elevation. c. Details of a y,water retention device or dam along with provisions for overflow. d. Written approval of a water source required to maintain the pond demonstrated by water rights, well permit or other documentation provided by state of Washington Department of Ecology (DOE). Indicate classification and status with respect to DOE dam safety regulations (Chapter 173-175) if exempt; justification of exempt status is required, e. Proof of notification of the proposed construction submitted to the U.S. Army Corp of Engineers. f. If fish are proposed to be stocked in the pond, proof of Washington Fish and Game approval is required. 6. Private Driveways in excess of 150 feet in length measured from the intersection of the public way to the building the driveway serves shall be considered engineered grading regardless of the amount of excavation or fill required for construction. Specifications for Pagc 12 of 16 HAcbainbrtdge\Agenda PacketsM-OW%Tiitle 24 drakdoc Planning Commission Recommend Draft Title 24 Building Codes l 1 _J these private driveways shall contain the following details in addition to the information required under SVMC 24.50.060(1&2): a. Dimensions. Unobstructed width of 20 feet and an unobstructed height of 13 ft 6 inches. b.Surface. The surface of a private driveway shall be designed and maintained to support a 75,000 pound fire truck. The road shall be surfaced so as to provide all- weather driving capabilities. c. Turn radii. Turn radii of 28.5 feet minimum are required. Smaller radii may be used if a design is submitted that will allow a 75,000 pound fire truck to drive over the curb or road shoulder. d.Turnaround. For private driveways over 150 feet Men - th, a 120 foot hammerhead, 60 foot "Y" or a 96 foot diameter cul-de-sac is required. e.Grade. Private driveways shall be paved surface, such as asphalt or Portland ce paver blocks or other or equivalent hard su 7. The soils engineering report shall include data strength of existing soils. Conclusions and~recom design criteria for corrective measures including opinion on adequacy for the intended use of,~Ies t as affected by soils engineering factors, including tl 8. The engineering geology rep6r-L sha site, conclusions and recommendai proposed development, and opinioi developed by the proposed grading, 9. Regular Gradi accompanied b.1 plans shall give who prepared a. General /b.Cimiting d /f c. Loc t i ig' Requirements. \Each' r, a.plan in;~uf~ficient clarity" the location of the work, th ie plan. The.~plan shall inch cinity of`the proposed site. mee o'ns and pth-of of 070\ Excavation a 1. excavation or fill the,standards and n~ a hard,\non slip, water repellant concrete .Grasscrete, grassblock material X regarding the natnre.Ndistribution and nendations for grading.,procedures and butties~> fills, when necessary, and an Abe developed by the proposed grading e stability of slopes shall be included. an adequate description of the geology of the arding the effect of geologic conditions on the 'adequacyy\for the intended use of sites to be led by geolOCI factors. )pplicetion for a grading permit shall be indicate ths`nature and extent of the work. The name of the owner and the name of the person e the following information: ndlor fill. Total volume of cut or fill. an.y',buildings or structures where work is to be performed and the ny buildings or structures within 15 feet of the proposed grading. 1 Fill within Pipeline Hazard areas identified in SVMC19.130.040 shall meet Aifcation requirements of that section. 2. Unless.otherwise'rec6mmended in the approved soils engineering or engineering geology report, the~slopeof/cut surfaces shall be no steeper than is safe for the intended use and shall be nogsteeper than 1 unit vertical in 2 units horizontal (50% slope). Cut slopes steeper than 50% shall require an Engineered Grading Permit. 3. Fill slopes shall not be constructed on natural slopes steeper than 1 unit vertical in 2 units horizontal (50% slope). The ground surface shall be prepared to receive fill by removing vegetation, non-complying fill, topsoil and other unsuitable materials and scarifying to provide a bond with the new fill. Where slopes are steeper than 1 unit vertical in 5 units horizontal (20% slope) and the height is greater than 5 feet, an Engineered Grading shall be required. 4. Detrimental amounts of organic material shall not be permitted in fill. Except as permitted by the building official, no rock or similar irreducible material with a maximum dimension greater than 12 inches shall be buried or placed in fill. Page 13 of 16 H:lcbainbddgeIAgenda PacketsM-O"7Mtle 24 draft.doc Planning Commission Recommend Draft Title 24 Building Codes 5. Prior to issuance of the grading permit, potential rock disposal areas shall be delineated on the grading plan. Rock sizes greater than 12 inches in maximum dimension shall be 10 feet or more below grade, measured vertically. Rocks shall be placed so as to assure filling of all voids with well-graded soil. 6. All fills shall be compacted to a minimum of 90 percent of maximum density. 24.50.080 - Setbacks 1. The top of out slopes shall not be made nearer to a site boundary line than one fifth of the vertical height of cut with a minimum of 2 feet. 2. The toe of fill slope shall be made not nearer to the site boudary line than one half the height of the slope with a minimum of 2 feet with no required set back from the boundary greater than 20 feet. Where a fill slope is to be locatedlnearfthe site boundary and the adjacent off-site property is developed, special precaufionsshall be incorporated in the work as the building official deems necessary t/protest the adjoining property from damage as a result of such grading. These precaution s,include b4are not limited to: a. Additional setbacks. b. Provision for retaining or slough walls:; c. Mechanical or chemical treatme dKtthhe fill slope-surface to minimize erosion, d. Provisions for the control of surface`ate?,s. e. Consultation with a professional engineer 3. The building official may appr ve-alternate setbacks: The building official may require an investigation and recommendation by,-11, qualified professional engineer or professional geologist to demonstrate that the intent ofthiss~ction has bvn satisfied. 24.50.090. Drainage and Terracing V 1. Unless otherw mdi' eds. on the approoved soils engineering report, drainage facilities and terracing s6&conform to tlie)provisions of this section for cut or fill slopes steeper than 1 unit verticakin~3,units horizontal (36.3% slope). 2. Terraces at leastVeetlif -width sh,`all,b6 ,(i'stablished at not more than 30-foot vertical intervals on all cut ,'Of fill slopes to contra-"surface drainage and debris. Where only one Ierrace-is.required,`it shall be at mid-height. Cut or fill slopes greater than 60 feet in height shall be designed by professional engineer and shall be considered Engineered Grading. 3.wales or dit h on terraces shall have a minimum gradient of 5 percent and must be `paved with reinforced\concr`ete~or gunite not less than 3 inches in thickness or an approved equal paving. They shall have a minimum depth at the deepest point of 1 foot and a minimum `paved width of 5 feet. A single rdn of swale%or ditch shall not collect runoff from a tributary area exceeding 13,500 square feett ?0rojecte`d) without discharging into a down drain. 4. Cut and fill slop s shall be provided with subsurface drainage as necessary for stability. 5. Paved interceptor drains shall be installed along the top of all cut slopes where the tributary drainage area above slopes toward the cut and has a drainage path greater than 40 feet measured horizontally. Interceptor drains shall be paved with a minimum of 3 inches of reinforced concrete or gunite, or an approved equivalent. Drains shall have a minimum depth of 12 inches and a minimum paved width of 30 inches measured horizontally across the drain. The slope of drain shall be approved by the building official. 6. All drainage facilities shall be designed to carry 100 year event waters to the nearest practicable drainage way or other discharge point approved by the building official. Erosion Page 14 of 16 HAcbainbddge\Agenda Packets105-03-07Mtte 24 draft.doc Planning Commission Recommend Draft Title 24 Building Codes of ground in the area of discharge shall be controlled by installation of down drains or other devices. 7. Surface drainage shall be diverted to a storm sewer conveyance or other approved point of collection so as to not create a hazard. Lots shall be graded so as to drain surface water away from foundation walls. The grade away from foundation walls shall fall a minimum of 6 inches within the first 10 feet. 8. Exception: Where lot lines, walls, slopes or other physical barriers prohibit 6 inches of fall within 10 feet, drains or swales shall be provided to ensure drainage away from the structure. 24.50.100 Erosion Control 1. The faces of cut and fill slopes shall be prepared and maintained to control erosion. The protection for the slopes shall be installed as soon a,,p`radticable and prior to calling for final approval. An Erosion Control Plan shall be sub fitted fbrApproval in conjunction with 2. Where necessary, check dams, cribbing, nprap\or, ther devices or methods shall be employed to control erosion and provide safety , 3. Seeding and planting of erosion control vegetation may be delayed until the next planting season, provided that a bond or surety is executed in favor of he, City to assure performance. > 4. The City may require professional ins s estin 9 bY a soil en9ineer. When the ~ building official has cause to believe that geologic faotors•may be involved, the grading will be required to conform to Engine re ed~Grading requirements. 24.50.110 Fees 1. Fees, including Plan Review she Master Fee Sched1 "0 2. When a plan or other data its requi time of submitting plans 3. For exca ation and fill c or fill, whichever is grey 4. Seo ra ate,oermts.andf ilar Inspecti II be assessed'in accorda ce with the Spokane Valley ,ed~to t e,submitted, a plan review fee shall be paid at the 'icationsor review. e site~the\fee will be based on the volume of excavation shall apply t~/fetaining walls or major drainage structures as shall be no separate charge for standard terrace drains and port 1.\Professional observation and testing to determine conformance with project plans and specifications of grf ding operations shall be provided by professional engineer andlor the professional geologist retained to provide such services.. That individual shall be the regisiereddesign/rnfessional in responsible charge. 2. The professional geologist shall provide professional observation and testing to determine conformance`wi h project plans and specifications within such engineer's area of technical specialty, which shall include professional observation and testing of the bedrock excavation to determine if conditions encountered are in conformance with the approved report. Revised recommendations relating to conditions differing from the approved engineering geology report shall be submitted to the soils engineer. 3. The professional engineer shall provide professional observation and testing to determine conformance with project plans and specifications within such engineer's area of competence, which shall include observation and review during preparation of the natural ground, site grading, placement of fill, testing for compaction as well as establishment of line, grade and surface drainage of the development area. If actual work will differ from the approved plans and reports and revised plans are required during the course of the work, Pave 15 of 16 H:kbainbridgeWgenda Packets105-08-071Title 24 draft.doc Planning Commission Recommend Draft Title 24 Building Codes they shall be prepared under the direct supervision of the professional engineer and submitted to the building department for review and approval prior to any revised work commencing. 4. The permittee shall be responsible for work to be performed in accordance with the approved plans and specifications and in conformance with the provision of this article, and the permittee shall engage consultants, if required, to provide professional inspections on a timely basis. The Permittee shall act as a coordinator between the consultants, the . contractor and the building department. 5. Revised plans, if any, shall be submitted for approval prior to any changes. 6. The Building Official or their designee shall inspect the project and/or the inspection documents at the various states of work requiring approvalAb, etermine that the project is within the requirements of this article. 7. Permittee shall request a final inspection upon co~rnPo leti of the project, following installation of all approved drainage facilities and erosion-control. measures. 8. If, in the course of fulfilling their respective duties rider this article; the design professional in responsible charge finds that the worklis no(in conformance w\s~this article or the approved grading plans, the discrepancies shall be reported immediat_61 Nn writing to the permittee and to the Building Official. 9. If t he registered design professional in ronsible charge is changed during the execution of the Spokane Valley grading permit, the work shall, be stopped until the replacement has been named and been approved-by the Building'Off~ial. Further, that replacement shall agree in writing to accept their responsibility within the area of technical competence. It shall be the duty of the permittee~to,n`fy.the Buil~in Official in writing of such change prior to the recommencement of such grading, 10. Upon completion of-the.rou h adin work an\he final completion of the work the design profession al-in.~.reE;p,onsible ~.in respons ble~c arge/for engineered grading or when professional observation and testing to determine conformance with project plans and specifications is performed/fo-~ regular grading, as applicable, shall submit record plans and final report. Those plang and reports shallrindicate: a. All grading-,work was-done in conformance. with the approved plans. b.- discpanci s encount d'with the approved plans and resolutions of those drscr\a\ es.\\ c. All plans and repe\rt' shall bear the stamp or seal of the licensed professional prepann gfhe~report~ 11. The`permittee shal4 notify the Building Official when the grading operations read for final inspection. Final approval shall not be given until all the work, including installation of all drainage facilities,andAheir protective devices, and all erosion-control measures have been completein,accordance with the final approved grading plan, and the required final reports haven submitted to the City. 24.50.130 Enforcement Work done in violation of any of the provisions of this chapter is declared to be a public nuisance and subject to enforcement pursuant to SVMC 17.60. Page 16 of 16 K: cbainbridgelAgenda PacketsM-08-077itle 24 draft.doc %