The URL can be used to link to this page

2007, 06-19 Study Session -t (:GN l):l ClTY OF SPOKANEt Ai.t,El CITY CULTNCIL «'UIt1:S t f Vt•: V S'I'L'DY SESStOti ,c,,):o. T,ii,,. i~►_ ?fr(1' 6:(10 ~►,rn. rrY Ir.U-L culnvcn. cIIAMBEtlS 11707 E:ut Sprugur Avenuc•. First Tlour ~ i'tt.,_-w 1 i,i n ORAII Elt-clrvnir l)eflrrs Dering tlir '1frctiiigi J~('IItiSIOy LEMI~,lt SIiBJF'CT/AC'i'IVTtY GnAL --~1 klu~uenrmce 1tivrke,• Greg.Smitlr by Parhs & Rrc Directnr Alikr Jot r. ! . counuing Teclurlciwi Li,su Cumhs by Rne7rlce I)frectar fien 71onrl::, - fice Acsfstcmt 11 Patrir. iu Frince by 13uflclirrg (7 jJlciul A1w.y-Kaur 1I,, hrlv'rn , fnrv P'ti'rrnn hp f"tt1' .-(.'to»vtr•v 1~1.d~' ('„!t~t~~ll►~ -ctON ITEnI: ' ~"I. '1: . . . . I _ ~ ti ~'•Ls' .~t'.!i '1F'1111C!~E-.. Studcnt Advison c:otwctl 2007-2008 5cluwl t`ca+ (patrlic rnmmeatl • ~~i!i.-_. I . , r ~ !I; . i ft 1~ ~~1~ :1 • _ ~i-, ~;~I. ~ !-W(;i1r_Att ,rri,T)v sFsstoN.* rrrkis: - ~~~1~,~ . ~'il I ~.~I il ~Il.i:..~ 4 li~ ~1 . ~ ~ ..~;1...~ 'i!. ~I 1. ~ . , . ~ , . ' ~ ili , i _ , ~I, ' ~~1.' .~ii911• ~I:i,..~~,_~., ~f~. i. , (~i'...-_i.'.,_ : iJi~i.r~,~i_:-'''ii RiCk Vtit71 :~+n•cn'('in- (tiri~;ke(~ T1~1 1s=Mc, ,?0 tninui, ~ : _ - - • . , Ic. _ ~ _ if ! i,._`:~': r fLiik V:st!` ~ - Ken Tliampson ( 15 minutcs) Misrcllancaus rin,utcial Palicia ouncilircmbcr i)cNflcmir.e C'rimr Reporiine , ~ - ~I j:p - - i„ ~rmotran Orily: (Oli/! not be discusscd or preserrted) City I-lalt Keguestfor Pml»sa! Meara - Met! Aar.+r~ ~ %►.:;,or Wilhite Couacil Chrck in MscussionRnforntnt;, ~ _ Uavc Mereier ~~!1\ ~.~:iSi {!+~.r ('..qe•11!r-~ll~ ~IIC_. !a%n'7r1F-r17171 EXECI ' - kl)Jn~ i~ 1'pfP: Upir * 4 iluc'n;~c uu(cil a:iu~r, ilI Q:c ili Lc tiu j! uhlu rcl ltt 1[,U11 at uit.i1.') tUtl1 Sct0Y.4,u.. Ii~is+.~Cr, uniti tlie rfght tn requttt inform:tic►a frnm t!►e publit and ststTsr apprnprintr. Ehrrfag me:tinus !icld hy the City of Spekanc thc Cutmcil rescsNes tltic right Io tu3cc "accion" on mr? item liocd «subvyurmly added w the agaititt I'he tcrm "ac:iv:i' mc=5 tu cictibc: discuea. micw, can.Ricler, evnluafr. or make n rnllc:rtivc ixgsftive ur nagstive deci9inn. tmfiridiutii plntmurF w ariciu! the nmoting wfin rrqaire specm! 4ssrmvcx tn ercrmrnrHftua rhysicxl, h=ins- ~u athu tmpafr.nrntn. ptrase coert.ut . +_'~ri :1 ; tru:) ~r i ~rii•~~ Y, . •-,r, r ~ ~:yhlr •!:nt ~ x~*:~rr.rr' ~ ~~i - . ~ ~ i - - - 4w CITY OF SPOKANE VALLEY Request for Council Action . Meeting Date: 06-19-07 Ciry Manager Sign-off: Item: Check all that apply: ❑ consznt ❑ old business ] new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Approval of Student Advisory Council Appointments GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: The following students are the nominees for new Student Advisory Councilmembers, as determined by the Student•Advisory Council at their meeting June 7, 2007: Garrett Evensen, University High School Chaylee Cline, Central Valley High School Alexandra Hagen, East Valley High School Allison Isaac, West Valley High School Chase Baxter, West Valley High School RECOMMENDED ACTION OR MOTION: Move to confirm the Mayoral appointments to the Student Advisory Council, as listed above. - BUDGETIFINANCIAL IMPACTS: STAFF CONTACT: Councilmember Mike DeVleming . ATTACHMENTS CITY OF SPOKANE VALLEY Request for Council Action , MeeNng Date: 06-19-07 City Manager Sign-off: Item: Check all that apply: El consent ❑ old business El new business ❑ public he.aring El informaUon ❑ adm+n. reporl ❑ pending legislatian AGENDA ITEM TITLE: Austin Heanng Deliberation and Decision GOVERNING LEGISLATION: Spokane Valley Ordinance 05-021, Guidelines torAppeals BACKGROUND: Gn March 22, 2007, Janice Austin timety filed and paid for an appeal of the Hearing Examiner decision regarding Valley Coach Estates. ~ The complete transcript and recArd were suppiied to the City Cierk April 26, 2007. The City Clerk was notfied May 1. 2007 that the appeNant Janice Austin paid all fees in full. On May t, 2007, the City Clerk farwarded copies of the complete transcript and record to the Applicant Pete Buster, the City Attorney, and members of Council The Heanng Examiner supplied the complete transcript and record, the appellant paid the baiance. and on May 8, 2007. Council set for the matter for a hearing for June 5, 2007. Notice of the time, place and date of the hearing were published in the City's official nswspaper (Va(ley News Herald), on May 18, 25, and June t; and on May 11, 2007, the Ciry Clerlc mailed notice of the hearing to the appellant, the applicant, and all parUes of record. A quasi-ludicial, closed recard hearing was hetd at the June 5, 2007 council meeting COUNCIL OPTIONS: Council may affirm or reverse the Exam+ner s decision, or remand it for further proceedings The Examiner's decision will be pfesumed to be corcect and supported by the record and law. Cauncil may reverse the Hearing Examiner's decision, or remand it for furiher proceedings, if the appellani has carried the burden af establishing that one or more of the following standards is met: ! The Examiner engaged in unlavrful procedure or failed to follaw a prescrtbed process, unless the error was harmless; 2. The docision is an erroneous interpretation of the faw, after allowing for such deference as is due the construction ot a law by a local jurisdlction with expertise; 3. The decision is nat supported by evidence that is substantial when viewed in hght of the entire record; 4 Tne decistori is a clearly erroneous applicafion of ttle law to the facis. or 5 The decision Is outside the authonry of the Examiner. Cauncil may also ramand the decislon to the Examiner ff the appellani offers newly dJscovered evidenc;e that wduld reasonably have affecied the decision, had it been admitted in the praceedings before the Examiner. "hewly discovered evidence" is evidence that, with reasonable diligence, could not have been discovered and produced at the time the proceedings before the Examiner wefe conducted. Council shall adopt written findinas and Goncluslons In support of its decisior. It ttze Counc,l concludes that a finding of fact upon which the decision is based is not supported by substantial evidence, the Council may modify the finding or substitute its own finding, citing subslantial evidence in the recorci that supports the modifietl or substitute findiny I , Council's decision shall include a notice stating that the decision can be appealed within iwenty-one (21) calendar days from the date the decision was issued by filing a Land Use Petition with the Superior Court as provided in RCW Chapter 36.70C and meeting the other provisions of such chapter, and that the decision - shall act as official notice under RCW 43.21C.075. , • The notice included in the Council's decision shall also state that affected property owners may request the Spokane County Assessor for a change in valuation for property tax purposes notwithstanding any program of revaluation, pursuant to RCW 36.708.130. Closed record appeals before the Council shall be concluded within sixty (60) days from the date the transcript and record are received by the City Clerk, unless the applicant agrees in writing to a longer penod. RECOMMENOED ACTION OR MOTION: Council discretion. STAFF CONTACT: Mike Connelly ATTACHMENTS: 1. Spokane Valley Ordinance 05-021 . ~ ~ . . 2 - - - - - I . ~ ~ , . CI'k"Y OZ' SPOKAh'E' VALLEY ~ . ' . SP OKAAN' COVNTY WASHINGT ON - - ()17DJjMAx~F, NE?.OS-02Y . . - AI ORD1NA.iCE OR'TEE G'1'IY OF STOKMYM, VALLEY, S20X4LNC CC}UAT.['Y, _ W~~MUO'Z'ON, A~aNbLNG 1'Cl'lZTYO1~~ SPOKA~T, Vr~.LLFY ~l'UNTCI1'A-L " . - CODE 10.35.150 PZEtTAJ~'WG TO F~OUI]TJRAL GTJYI]FM-BNES FOR _4PPFAj~S .CJ4\VM DJGI._l•3AL/NFT O.C A i?_F, .T}JGA.4tiJI'~G.UXty11L 1 kJ rl Mr' ~CV lJNC.'L• WkMUAS; +be Ci-ty adopted Spokane VaJ.iey Muniripal Code 10.35 tlirough Ordinanc'~e 03-057 . tci pxov{de authori.fy atid dtrec#4on to Fhe CiFy I3eaiing.F-xaminer; and , WHEREAS, 4n adoptin¢ SVlvfC 10.35.150, the City Covnc~l stated filiat the City Caunctl sha11 Iater adopt procedures direc''~qg pxoceduml «cjuixemen#s far'anY aPPeaI of EtHe-arixig Pxaminer, decision to the ciiy C ounctl; ana . i , . W[TERF3.AS, t}i.e. C ify. Covncil n ow desires'to adop t sucI p~occdures foF app eals of the 'ffearing ' E):amsner ta the CiL~ Coitncil, . . ' . . , . . _ . . . . NOW'l'.E~l?EF0:EtE, rhe Ci[}~ Co+~nc.il o'~thc City of Spo~caue Valley, ~vashi.agtc~a, o.rd~.i.ris as ~'o(lo~~rs: I, _ ~ . I . Secfion.l. Tnfent_ I# is fi1i e intenf of #he C ity Council fort tlae Cify of S polkaii e Vailey fcr I ProMe proceddral guidar~ce to e~ittties that desire to appe~l fand usf~ deciszo.ns zssucd by the Heari~g ' Examiaer. . - . Section 2. ,Aroe*dini?! qqrttons nf SVhrtC ] D_35.I50 ralatinl! to ~11DDeaIs from decisioiic af thc , Citv.Hearilt2' Bxaminer_ Title.l0, Chapter 35, Subsection 150 of the Cjty of SpOkario Valley kVunicipa] . . Code is amended a§ follows; 1{}.35.150 A.ppeaLs _ . , . . . A_ A.rty person_ with standing may'appeal a written decision of the Hcaring ExJain3ner to tlte C'qtLacil ss provided in S-ub sectioa 10_3S.110 :I3_ . . . : • B, S#aading fip ;Lppez.t a ciscision oif#]ae Ffearin ;}:,xaTninc-r undcr these rLiles i's lutxi#ed- ta: , 1, TKc applicaat. -and r,}te. owrLcr of thc propeny to whom the decision zs direc:ted; anil , . 2- Aily Qfher perso3i aggrieved or adversely affec#ed by tht: decision, or who vvould b~, , , aggirieved'ar adi~erseZy a,fFected by a reversaI or modification of tiic deciston.. A person is agg'rieved or ' I a.dverse-ly aftted vritli in the in eaning af t]i esei•ule3 only when all afthefollovwingcanditions arc present', _ . . . ~ a_ Th~~ decisioa }ras prejudiced or is likely to -prej udice fhat person; b. That person's asserted in6eFe8is are among 6o4c tb.at the HearuiQ Examiner . . . was requiredfo cansider when thQ decision Was iiw~de; • . - . c. rt reversal or modiication of the cfecision in favor af that pe~son wvuld . I~ ~mbstaiiti ally EL]Qlll7ate Or redress the prejudice i:o that person caused or lfke1Y to be caused l~y 'the ~ decFSion; and - ~ - , . OrdinanGe.05-02 l;Amcnding SV?%iC 10.35.150, btsr;--i ¢ apgea[s 2rocedures _ Papp 1 of 6 - ' d. The appellant bas ex,}aausted his or her ad.ministrative remedie; by being a. %~J • party of recard to the decision below. A"party of record" means a person who appearad at. the Dublic . heaziiig heId by the E:Yaminer, ar who submitted substantive written commenfs on the,ma.tter_before or aC the hearin; ]ield by t}ie Examiner. . - C. Appeais of'the IIearing E•xaminer's decision to the City Council must hc: 1. Filed with the City Clerk within fourteen (14) calenclar days from the date the fina.l dccision of th,e Fxami.ner wa..~ issucd; ' . 2. A.ccompanicd by the appeal f.ee established by Council resolulion; 3. Accompaniecl by the separate #ratiscript/rscotri deposit fee established by Council resolution; aid ' . 4. Submitted ou a form obtained from the CiC),'Clerk. D. 'rhe appeal form submitted by the appellant shall contaict Che followi.ng ii.0brmation: 1. 1'he file number and a copy of the decisien; . 2: The name anci m4ng acidress of the appcJlant, the nFUne and mailing address of the • appellant's attarney, if any, aid the na.me of the applicant if diff-erent tban tbe appcllant; r 3. Facts demonstrafing that the appellant has sCanding to appeal; 1 ' ' - 4. A separate and concise statement of each errnr allegecl to have been commiitcd; 5. A separate wd concise statement of facfs upon which ihe appellant relSe,s to sustain t}ie stafernetit of error; and • . ' 6. A requestfor relief, specifying the typa and e.x-kent of relief requested. E. i,Ipon receij3t of the written appeal forrn and payment of the appeal fee, the Ciry Clerk shall foc~~~a:rcl a copy otthe appeal ancl che trxaSCripUrecdrd clepQSit fee 1A the Hcarinf-Y F;c.am iner. F. The <ippeal shall be dismissed by the Cnuncil if': . 1. It is filed by a person withotrt stwding to appeal; - 2. The Council does not have jurisdiction to hear the appeal; . 3. It is not timely f~led; • - , . . - 4. The appeal fee or i.hc transcripdrecord depasit fee was not tiznely•paid; or 5. The appellanf.failed io titn:ely pay ctie cost.s incucred liy ille F•X,am.lt1eC iil j)PepaC[i1g tE1G • verbatim transcript ahd cerfi.fied record, after being billecl for such cQSf:s; or - ' ~ . . . b. If: i's not filecl in accorda.nce wifh theprocedures set i'oi-th in these rules. ' Ordinanc° 05-02I An1°ndir3g SV14C 10.35.150, hearh-ig anpeals procuta=es Pzge2 ef6 • • . . . ~ . . . . , All motions ta dismiss a defective appeal shalt be fled within fifteen (15) caIetidar days from the filing cate of the appeal, except for a dism.issal under i#em (F)(5), abave. The Cauncil iuay dism.iss an appeal under ifem (r)(5), above, upon receiNing writlen notification frorxi the Esaaziner that the appellant . . failed to timely pay the costs incurreii by the Examiner far ihe appeal afEer bsing billed for such costs. • . G. The Heaj-ing Examiner shall bai=e thirty (30) calendar days from the fi]iAg date of the appeal Eo prepare a verbatim transcript of the hea.ring befot-e the Esaminer anci a cei-dfied copy of the d.ocuments in the record, and to biJl the appellant for the costs incurred. The Council may allthorize a longer time, at. the Exaaniner's request; for unusually large records or transcripts. - 1. If the Rearing Eximincr, the appeJla.nt attd the applicAnE (if differenC than the appellant), agreo, or upon order of the Council, the verbatim transcript and,/or record may bc shortenecl or summarirEd to avaid reproduction or transcription af porfions of the record thafi ai-a duplicai:ive ot' [rretevant to the issues raised by t:he appeal. , 2. Upou compler,iori of the tr-an.;cript and recard, the Exauainc.r sha11 bill the api)ellant for aIl costs ineun-ed by etie Exam.iner in preparing the varbaeim ~•anscript and certified recard. The appellaa~t shall pay-tiie balance aliove antl beyond the deposit fee withiuu sev-en (7) calendar days frotn the date the bill `vas mailed or provided to the appellant. - 3. Upon the apPellatrt's payment of the bill for the cost of tEie h-anscript and record, the' :E ' xacniner shali by cbLe next business day deliver a copy qf the appe.al, verbatim transcript anci certified record tci ihe Cifiy ClerlC. TFic Exaniiner shall also provitie to tt1e. Clerk a list of the' names and mailirig ~ addresses oC che applicant and the PartiES of recard to the hearin; bQfora the Fxaminer. 4. 1'he City Clerk will fiunish copies of-tl.ie transcripC and recorti to the applicant, if different than the appellant,' all members of tFie Cotmcil, aud the Gil'y rlttot-ney. The ffearingExruniner, upon request; wiil f.urnish copies of the transcript and record ta the appellaut, the applicant (if the sarne as , the appellant) and othEr entities that may reciuesi one-at the cost of reproduction. 5. If the Council ciistnisses the appeal on proaeclural grounds, the appellant shal] reiinburae the Examiuer i'or the baIance of thd costs incuneci by the Examiner in prepar+ng the tt•anscript and recorct as of tiye date of the disrnissal, if any. - II. The Councit, at ics uext regular meetiug folloNving ;-eceipt of the #ranscripE xnd reeord from f:,t►e - Exa.m.;ncr, will sched'ule a closecl record hearing ari ttle appeal. , . . 1. The Council shall schedulc the appeal hearing no sooner ihan thirEy (30) calendax days from the datc the transcript aud record were reccived fi-om- the Hearing Exarniner. The Council may a.pprove a]aker hearing date upon 5greement of die applicaui:. " Z. Thc alipellant, or a party of record in opposition te the appe.z.l, ncay provide inptit on_ - t}ie hearing date either in person at the meeting, or by submit~Cing a let#er fio the City Clerk prior to the meetiing. _ 3. The City Clerlc sha,[.1 mail natice of th.e time, pIace and date af the hearing to the . . agpellant, the applicant (if ti.ifferent tlian the appellant); and all parties of record to the hearing Esefore ~he r._ . - Examiner WEthin •five (5) ca.[eiida~• days from the date tI-~e. appeal he~-ing was scheduled. - I., The Council shall not consider any newfacts or evidencz oc!tside the rerbatirn transcript and . ~ , cei-tified recorct submifCed by the rxaminer, except #or: . O, dinance 0-i-02I NdStCI?d1P.g S'YMC 10.35.150, hcuing appews p!-ocrflures . Pege 3 of 6 . . . ~ . • 1. Gro~!nds for disqualifica.tion of ~c .Hearing Ex~niuer, when such a ounds were . un;aiown by the appellant at Cfie time the record vtas created; Z. vtatters liat were improperly sxcluded fi-om the record after being offered by a party to the heariag be#"bre the Hearing Examiner; or 3. VIal:ters that w•ereoutside thejtuisdict7on ofthe 'Heasiug rxaFniner. . The Council shall allow the record to U-- supplemented if the off-ering pai-ty demonstrates grounds f.or supple;nentaLion as set forrh iti iteius (1), (2) and (3), inunecliately above. a. Ariy party requesting that the record be supplemented shall submit such reqi!cst along witli the specifc*evidence l'b be of.fered to the CouEicil within fo«rteen (14) calendar days of the data the oppeal he.aJ'ing cvas scheduled. , b. Tbe Council may requirc or permit t:he correction of ministerial errors, or inadverterit omissions in the preparatioti of the record. ' c. '1"he Council wil1 allow tlie stibm.itfal of inemoranda by t11e appelknt, or a par[y . of, recond u~ apposition xo the appeal, subject t'.o die following rec{uirements: ' i. '1"he appetlaatt may fils a memorandwn in sifppo.rE of ttie appezl. 'T'l1e memora.ndum niust be filed no later thaii 12:00 noan on the'tliird (3`d) Friciay preceding the date set by the Council t'or consideration of the appeal. . ' ii. Any party of record 'ui opposirion tothe appeal may submit a reply memoranduto in opposition lo the appeal. Any reply mecno'randtFm must be f.1ed no later than 12:00 noon on the seeond (2n~ T'riday preceding the date set for consideiatioti of the appea1. . iii. All memoranda shall be linuted i:o StaI]i]a why the record or applic~iUle laWs or rcgulstions does or doeS not support the deciSi"oi~, sild shall noE,r,ontairi any new facts or evi,dcnce, or disc«ss maUerS outside the recortt; except as permitted above. . . iv. The oftering party sliall prorrmpr.ly submit a cnpy of ttie me~ioaandum . or request to_supplement the record to tlie City Attomey, and to opposing pacties as practicable. J. Ttie Cciuncil will a.l.low ora( ai•gsa?ent by the appellant, or a party of record in opposii:ion to ttlc appeai, siibject to the f.olloiving requirements: . . l: 1t is e.tpectecl that all pirties can reasonably be ali,ied as eitlier in sifppprt : of t1~c • a-ppeal or opposed to che appeal. Accordingly, a.~l parties who desire ta nial:e oral arguxncnt shall cotnr~unicate wifh other partie,s aligned on the same s.ide of the appea.l and at#empt tn reach agreement tn . selecting a'represenYativc,, or othenwise arrange for• the allocation oF time allowed under•These rules to those ia su'pporE of or rhose,opposed.tn che'appeal:. ,2.'Oral argwnent shall 6e. presentedfirst by the appeElant, followecl by those parries of recard in oppasition to the appeal, anct L'hen rebuital anc[ surrebuttal. Q:dinance 05-021 Amendunrz SVMC 10.35.150. hcariaiz apDc~s vroaedlires . I'2ge 4 of 6. ' i . ~4 . ~ 3.. OrM ar~uinent sb.all be 1imiled to sta~a~ why the recart~ ar agplicable laws or ~ cl b~ regufations do no# suppor~ the dacisian, ar~d shall n.ot coniai.a Lzty new'fa.cts or evidence unless allov~Fe Subser.tion ".C'_ . . - - 4, OFal argumei]t shall be 61ni#eci. to ~vwnj}F (20) mi~ute~ to-Cai for tl~e appe}jaxt, and , fwen#y (20) mintrte3 to#.a( for ;hose paxties Fn opposi#Fan to the appeal, reprd.l.ess of how many parties make up eauh side. " . 5 The ri~spectEve times allowed for ora] aFguio.et)t abave includu the combined time used by a side for openiiig a' rggunient, rebutta1 an(l. surrebut#al. T7e time #aken #o respand to questians frtom 'the Cauncil i~ iiat inclteded in the time z0owed for argurtlent. . K_ 1`he CouacP rnay affu~.n or reverse the Exminer's dccisian, oz refnand it for fitr&~r peoceedings. The Examinex's decisFOn M R be•presum ed to b~. correcf aud suppartied by the record aiid 1aw. . . ' - . T._ Tlie.CoXibcil Fnay reversa the Hearincr Examiiier's decisi.on, or remand it for finther proceedings, if the a.ppellan~ has czrried ttte burdezt of astablisbfn,g tFiitt one or move of the foliowing . stao.dards Fs iaet: 1. Tht: Lxaminei• engagcd iii un]av,fuL riroceciur~: or failed to fortlow a prescribetl pj~ocess, unless the errorwas harmless; . . ' . 2. The decisioii is 3]] e170IlBOU5 interpre~ati.on af the; law, &fti~ allowang for such_ ~ deferencu as is due the consirLicti on ofa. law h~ 3 IOG~j Ux1$d]C#lOR Wki}l e?{peI6Sc; . . ' ~ 3_ The &cisioa is nat supported by evidcrtce that. i~ 5ubstantial whan viewed in ligttt of . the entlre racairl:' . _ . : . . . . 4, Thr, decision is a clcarly erroneous applicaiioa o#`the law to the facts; dr . . S , Tlie d eClSZOn 15 OlltSF{{e tS7.C }LIidt4i'jt}+ Of dkC Cx811i1IIer, . ' Nt. The Cauae-t trtay also ieinand the dec:ision ta the }?xajuuier zfr fJ3e appVUii off`ers ne~v3y - discovered evidcnce. #1xat ~4FOLEld' reasonably have. affecbed tlie deci:ion, haci it been adinitted iri 'Lhe proceedings- bc~ere.. the Eia,miber_ ~VewIy discovered evidenc~e°° is evidence idiat, wit13 reasanabic~ ' diLigence; coul(i aot liave beea cliscovered and produced at t:b_e time 1:he proceedings before 1;kxe Fxmuiner vrere conduc#e,. ~ _ " . - - . - . , . ' N.. lhc Council sha.Il Pclopt wriften findiag's and uonclusions iix support of i#s dacisior), Zf the - CoUac4Z concludes that afinding.oi'ffict upoii wh.ic:kt the decision is based is ziot suppoif.ed by subsW;tial evi.dence.llie Coun'cil ma.y. modkiy the finding ar substitute izs own fin;di.ng, citin; 311I3Ami:l~l eV~dmCe jIl tlierecol'd tliat supports.tl7e raodifkd or.Substifi3ta fm~ itig: , ; . _ . . . . , , • . " O. The ~ounc&s dec:ision sliall include a6afic6 s6t4ng #hat ' the decision can be appeaW va'ith.ut twent~-ovo (21) calen& r clays £i•om the date tbe decFS'iori was issucd b~ iling a Lancf Uue 1'efition'WitLx . r,1ie 5uperior Ci~~urG asprovided in hCW Chapter 33 6,70C aud meeting the other provisions o£ such chaptei•, , alid thttt fihe decision shaff act as oi7ici,91 jiotice under ~C'Al 43.2 1C,075. . Grd=~~0.5ce p5-02.1 Arawding SV-MC 10,33,150, heari.ng aapeals procedums Par 3 04~ G - F. The nalic,s iricluded in the Council's decision shall also stafie that a£fected proper[y pl-Nmers may request the Spokane County Assessor far a change in valu.ation for property tax purposvs nol:wilh.staiading any proa •am of revaluaFiari, pnFrsuant to RCW 36.708.130. Q. Closed record appeals beiore the Couxlcil shaLl be concluded within sixty (60) days fram the ciate the iranscript ancf record are received by the City Clerk, unless the ap7licant agees iu ~vriiit3g io a 'longer periad: R. `I"Eie City Clerk s6a11, within five (S) catendar ciays from #lie da1:e of the Council's dec.ision on the appeal, mail a copy of 41ie Council's decision to ilie appellant, the applicant (if differenf than the zsppellant), any other party who testified or subsiiiitzd a mEmorandum at the closed record appeal hearing before the Council, any person who i'equested notice of the dccision, and any person whn submitied substan#ive comments on the application. The Ci#y Clerk shall also providc not-ice of the decision to the County Assessor. ' S. Where the Examiner's decision reeammends approval of the proposal and no appeai has been fil.ctl wittlin tlie time period set fotth above, the City Nianager or designee shall modify the oFfici31 zoF1ing map of the'City according to the EIearing Esami.ner's decision. Tlle niociifieacion of the zaning map . completes tFze U-xasniner's decision and shall be consi.dered the final legislative actian of the City Coirncil. Such fmal action, for zoning purposes, is considerecf an "official control" of the City by exerc.ise of its zoning and planning authority pursuant to `Vashington la.w. Section 3. Severabilifv: Tf any section, subsection, sentenca or clausc of this cliapter is for - . any re:uon hcld ta Ue invatid, such decision shall not af#ect the validity of the remaining provisions of t1~is (chapter. . Section 4. EffectYVC date. 1'his Orduaance sha.ll be ia f.ull f'orce and effect five days after publication of tliis Ordinance or a suro.mary dieeeof occurs in the official newspaper of the City a.s . provided by la-vv. tlpproved ihis 23'6 day oC7une, 2005. ' ~AA1,6t. ✓d r1'(°I"CS ' 'Mayor, Diana 1Vilh.ite . iiy Clerk, Christirie Baicihridge , . . - Appt•aveii As 1"Ziar-m• . ,2 y ~ . . i7e L•y~ Attorney _ ry P. Driskel.l - ]7atc of.Publication: fuIv 1. 2005 Effective Date: J'ulv 6, 2045 - . . . . i Qrd+'nana 05-021 Amendi«g SVfy'iC 10.35.150, hearing appeEls proccdvre§ Page 6 0#'S CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 19, 2007 City Manager Sign-off: Item: Check all that apply: ❑ cQnsent ❑ old business X~ new business ❑ public hearing ❑ information ❑ adrriin. report ❑ pending legislation AGENDA ITEM TITLE: Iulotion Consideration: Pending Litigation BACKGROUND: Mike Connelly will provide informafion at the meeting. ~ STAFF CONTACT: Mike Connelly ~J ATTACHMENTS: None CITY OF SPOKANE VALLEY ' Request for Council Action Meeting Date: June 19, 2007 City Manager Sign-off: Item: Check all that apply: ❑ consen# ❑ old business ~C nevr business ❑ public hearing Ll inForrnation ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Presentation = Outdoor Pool Concepts GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Contract awarded to ORB Architects to conduct public input meetings, prepare design & construction documents and provide construction ovzrsight for the renovation of the City°s three outdoor pools. BACKGROUND: Staff has been working with ORB architects to develop recommendations for the renovation of the outdoor pools at Valley Mission, Terrace View and Park Road pools. The ~_J available funds include $1.6 million to be reimbursed to the City by Spokane County. There is also a contingency of $300,000 budgeted in 2007 Parks'Capital Projects for additional expenses as may be approved by City Council. • Three public meetings were conducted in March 2007 to discuss pool concepts and receive feedback from the public. Each of the meetings was held in the vicinity of the pools. A fourth public roseting was held on May 31, 2007 to present a summary of the draft concept plans as prepared by ORB. A common theme expressed by the public was to retain the swim lesson, swim team and lap swimming components of the pools. In response to those suggestions, ORB is recommending that all new features be constructed next to existing pools versus cutting into pool walls. This will provide the additional features without compromising the lap swim, swim team and instructional uses that are very important to the public. ORB will make a presentation to City Council, discussing public response to the options. The Council has also received direct citizen feedback. OPTIONS: Discussion. Provide direction to staff. RECOMMENDED ACTION OR MOTION: Place this item on a future agenda (Junn 26, 2007) for formal approval by motion. • BUDGET/FINANCIAL IMPACTS: Funds are budgeted for this project. STAFF CONTACT: Mike Jackson ATTACHMENTS: City of Spokane Valley, Outdoor Swimming Pool Improvements, Phase 1A Summary Report, Public Input and Recommendations CITY OF SPOKANE VALLEY Request for Council Action . . Meeting Date: June 19, 2007 City Manager Sign-off: Item: Check all that apply: O conser,t ❑ Old business ❑ New business ❑ Pubfic Mearing ID Information 0 Admin. Report ❑ Pending Legfslation AGENDA ITE{tJl TITLE: City Center Project Assessment: ClearPath, LLC GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: City Council authorized $50,000 for City Center consulting senrices. . BACKGROUND: The City of Spokane Valley contracted with ClearPath, LLC to act as the Ciry's key strategic advisor in all City Center property negotiation and deal structuring. The parties agreed to divide the contract into 2 phases with the first phase totaling $15,000. The initial Scope of Work includes 2 tasks to be completed by July 1, 2007 as follows: 1) Cla(fy City Intentions, 2) Define City Center Strategy. ClearPath has completed the initial assessment and their findings can be reviewed in the attached report. Representatives from ClearPath will present their report at the June 19, 2007 City Council meeting. ~ Also attached to this RCA is a memorandum detailing extra consulting services for the Sprague/Appleway Subarea Plan that staff would like Councit to consider. RECOMMENDED ACTION OR MOTION: Provide input to staff. BUDGET/FINANCIAL IMPACTS: Council approved $50,000 for consultant services related to property negotiations and acquisitions. The initial contract with ClearPath, LLC totals $15,000. STAFF CONTACT: Greg McCormick, Planning Manager Nina Regor, Deputy City Manager Attachments: ClearPath, LLC Report, Extra Services Memorandum . S061SOnvoe r ' ;00OValley \ J 11707 E Sprague Ave Suite 106 ♦ Spokane Vallcy WA 99206 509.921.1000 ♦ Fax; 509.921.1008 ~ cityhall@aspokanevalley.org . , • , , ;f . . , . ~ . V . . . . . , ~ • , .z , , . . . -J, P V demorandum To: David Mercier, City Manager and IUlembers of City Council From: Scott Kuhta, Senior Planner and Nina Regor, Deputy City Manager CC: Greg McCormick, Planning Manager Date: June 14, 2007 Re: ' Consulting Services: Sprague/Appleway Subarea Plan and City Center Project This memorandum presents considerations for extra consulting services related to the SpraguelAppleway Revitalization Plan (SARP) and City Center project. I SARP I City Center ( Total Freedman, Tunq 8 Bottomley (FTB) ~ $58,000 1 $17,000 1 $75,000 Gibbs Planning Group I 01 25,0001 25,000 Studio Cascade ~ 12,0001 0 12,000 0 Glatting Jackson I 37,000 I 0 37,000 Total ~ 107,000 ~ 42,000 149,000 Please note that all contracts would be paid on an hourly rate and direct reimbursables. The City would only pay for the services it decided were necessary. SPRAGUEIAPPLEWAY SUBAREA PLAN The next steps to the overall corridor process are to create a plan document and shepherd it through the legislative review process, including public involvement. Following is a summary of the work of each consultant in this effort. FTB - Plan Finalization and Adoption The Administrative Draft Subarea Plan was delivered to the City and a staff orientation session was conducted by representatives from FTB. The staff orientation session was the last deliverable under the current contract. FTB included a list of "Optional Services° to assist the City during the public hearing process. Fiowever, the City did not include them .because we decided it would be more prudent to make that determination once the draft plan had been delivered to us. . - FTB has submitted a newr Scope of Services to assist the City with public workshops, public hearings and editing the Subarea plan document. ; • . The proposed Scope of Services includes up to four trips by Michael Freedman to Spokane Valley as follows: Trip IVo. 1: Subarea plan review session with staff and servrcE providers. Staff will present changes to the Administrative Draft and have the opportunity to ask detailed questions about the plan and regulations. Trip No. 2: Joint Cify CounciUPlanning Commission Subarea plan study session. Freedman will present the Public Hearing Draft Subarea plan to Council/Commission at a public meeting. Staff advises Council to consider bringing Troy Russ from Glatting Jackson to this meeting for questions relating to transportation. Trip No. 3(if needed): Planning Commission Public Hearing. Freedman will attend the Planning Commission public hearing in order to respond to questions from the Commission during deliberations. Trip No. 4(if needed): City Council Aublic Mearing. Freedman will attend the City Council public hearing in order to respond to questions from Council. After the plan review session, FTB will revise the document into a public hearing draft. This work would be done by the planners, urban designer, and draftsman who compiled the initial draft. We recommend taking this approach because it is the most expeditious. Depending on the required revisions, this could take two to eight weeks . The proposal represents the assistance that FTB typically provides to clients during the adoption phase of planning process. We will only be charged for the hours worked and for the actual trips made to Spokane Valley. For instance, the Scope includes a significant number of hours for text and graphics modification. If the changes are not substantial, the cost for document modification/editing will be less. Studio Cascade - Public Information - City Council has expressed the desire for a comprehensive public information campaign as the Subarea plan proceeds through the formal adoption process. Studio Cascade, a local planning firm that has worked on the Sprague/Appleway project, has proposed a bid of $12,000 to assist in web site maintenance, publication preparation, and attending extra presentations and workshops. This work would not be duplicative of any work proposed by FTB. Further, staff will examine the tasks proposed by FTB to determine if they could be done by Studio Cascade at their lower billing rates. Glatting Jackson - Transportation Modeling . Public Works has requested a Scope of Work and cost estimate from Glatting Jackson for continued transportation analysis to support the Subarea plan. Phase 1: Glatting would revise the current Sprague/Appleway Corridor Synchro models using SRTC's new 2005 and 2030 Regional Traffic Model and prepare a transportation memorandum describing the results, companng the results to their previous efforts. The technical memo would indicate whether the current recommendation for a complete twa-way system on Sprague and Appleway remains after evaluating the afternatives with new traffic volumes. The work is estimated to cost $17,500. Phase 2: Glatting would then develop an implementation plan for the recommended ~ transportation altemative. This work would include specific intersections plans, presentation-level graphics and preliminary cost estimates for each construction phase of the recommended alternative. The total cost estimate for this work is $19,500. . CITY CENTER PROJECT ClearPath, LLC (Rob Larsen/Mike Ragsdale) - Property Aggregation ClearPath will present a Scope of Services for the remaining $35,000 authorized by Council. It is very difficuft to determine how far this money will go as it largely depends on the path that Council chooses. Actual negotiations with property owners on the east side of Sprague could be lengthy and complicated, requiring individual sessions with several different parties. Therefore, more funds for City Center real estate negotiations may be needed, depending on the direction we choose to follow regarding land assembly. Gibbs Consulting Group - Developer Proposal Bob Gibbs has concluded his review of the City Center site and master plan. Gibbs has also completed a retail analysis based on specific segments of the retail industry for three separate trade areas in order to determine future demand for retail development. Gibbs' report is being finalized and should be delivered by June 18. Gibbs' draft report shows that • Spokane Valley and the entire Spokane region are °over-retailed°; specifically that the dollars being spent on retail goods and services cannot support the existing retail space. ' Notwithstanding, Gibbs believes that the City Center plan is viable and that there is a good chance that we can attract a national caliber Town Center developer. There is nothing like a new Town Center in Eastern WashingtontNorth Idaho, and Gibbs believes that the Town Center format can compete with existing retail shopping centers, including the Valley Mall and Downtown Spokane. However, the City must take the lead in land assembly, as has been suggested by Michael Freedman. It is also critical to "entitle" the property with strong regulations that will allow the City Center to be built. Gibbs has been successful in selling project to large developers as evidenced with the City of University Place's town center project. He is nationally recognized and has long standing relationships with builder throughout the Country. Staff recommends extending the Gibbs' current contract in order to begin contacting developers and to assist the preparation of a developer Request for P~oposals. Gibbs stated that his monthly billing for ihe University Place Project ranged between $3,000 and $4,000 per month. FTB - City Center Proposal Support Michael Freedman has also included in his Scope of Services three additional meetings to support the City Center project for coordinating with the Crty's Core Team and with the other City Center cflnsuftants. The first meeting would take place in July (depending on potential scheduling conflicts) and would focus on further developing the City Center strategy, land assembly and master plan issues. The consulting team would also meet with Council either . in a public meeting or in executive session, depending on the meeting topic. . Please note that the first meeting could be combined with the Trip #1 identified earlier to save money and to expedite the process. ~ ~ . Rev'iltalizat'loon 0 0 ~vi;~Pian City of Spokane Valley Citv Center Project Assessment Intec-vicw IZesponsc Summary, Fin:incial & Market ReporE Review ;111d Illltlal Itecommendaliuns Junc 1.1. -2007 prepcrred ht. . CLEARPATH c~cFetl, . . . 5u:r• ~ z9s.?ls.:;_- . 'Tablc of Cuntents f".xccutive 5ummary 2 introluction 3 kk'hat Was Said (All Canstituents) 4 I Pur7xosc .1 Barricrs Perccption of conununity support City's rolc Location Gctting it done I and availability i (,()ls (_i:,nera) commcnts Vl'hat Was Said (Owners (3nty) . 1=in3ncisl and Markct Rcport Revicw H.CONorthwcst Preliminary Pro formn Gibbs Plarining Group - Pmject Review Summary Summary of Consultant Discussions Recammendatians ; ('onclusion I Nppendix ~ I--reyuency 1 c irapli Legcnd I 1' tirposr . 5upport l c'ity's Rolc l_ucAiiun ' . c;etting it Dcme ' I and Availebility ~ l ools I j ('unimcnt, , . . . 1 i l,repart~;l by C.leafiaeh. LLC Page 1~,f 1~ 5,'23:07 1 Executive Summary In early May 2007, meinbers of the C1earPath tF:am, eanductcd on-site interviews with key participants in the proposed SpragueJApplewa_y. Revitalization projcct. The intcrvicws leacl us to conclude, the opportunity exists for the Cit}, of Spokane Valley to begin creating ils desired identity now. The Cily Council; Scaff, Community Stakeholdexs and Prope.rty owners are aligned in their desire to move forward to bring a fresh identity to the City and define a central gathering place. All owners interviewed, except Mr. Jitn Magnuson, expressed a strnng interest to scll their property. iV(r. Magnuson wishes to parlicipatc dirccdy with the Cit}, and have the development take place on his land west of University. The assessment reveals strong be.lief that the Library is a key eomponeni in rcalizing the siaccess nf the projec.c. The Library District neetis ta identify a site by September. 'I'his timeframe requires the City procee.d immedialely to allow the City Ccntcr projcct to bcncfit from their valuable partnership. Master planning and controlling die land are cricical stcps thaC must bc: initiatecl now for the projcct to bc successfial. F.CONarth«<est has also conducted rese.arch and analysis For the project. Their work casts, a question on the viability of a housing element and the inclusion nf Iarge sc;ale relail in the early phascs of the dcvelopmcnt. Gibbs Planning Group's report takes a stronger position Qn the lack of retail competitiveness of , the City Center site. How'ever, the repoit and verbal communications with Mr. Gibbs conclude lhat the right developer could ove.rcome the challenges of the location. . Frorn what we have learned, we believe the City has the momentutn and enough critical mass in identified civic uscs to proceed nutting the frst ~~hase of the prnject togc~er no~v. ?he users and their lotal escimated building arca of 150,000 square feet' renresent sufficient occupancy to be the desired catalyst fnr continuecl arca improvement. Given all of the research and the Library's timeline, ClearPatli recnmmends the City strongly consider working wieh Mr. Mabnuson for the initia) elfort for the (;;ity Center. Tt also reeommended by ClearF'ath, that in parallel, the City pursue assembly of the parcels east of Univcrsity so as to keep iCS Uplions open. I;rom aur interviexvs and other research our key findings incluclc: • 1'he Puipnse of lhc: project is to create identity and engaae die community • Propcrty owners have an understanding of the pr4ject vision but not tllc plan to aehieve it • Misunclcrst;ancling exists about the appropriate mix of uses and the scale nf the prnjec:t • Barricrs includc a lack of trust in government, lack of staff; financing and conlcolling wsts • Geriing in step with the Library is key • Having a solid plan is essential . The City needs to get going evi[II the project now 'Estiniated buildings areas include: Library: f 60,000 s.1:, Ciry hall: i 65,000 s.f., Fire Uistrict administrative offices: ;t 10,000 s.f., Bank F3ranch: f 5,000 s.f., Officc and Rctail: f 10,000 s.f. preparO by ClearPaih, LLC Page 2 of 15 5I23107 Introduction . , Experience has shown us that projects without a shared focus or alignment may scarc yuickly but - soon lose spee.d and community support. We believe the success of this project is dependent on thc crcation of shared focus and alignmen[ amonS ail constituent groups. ClearPath has conducte•d initial interviews with key project participants to identify the degree to which shared f'ocus and alignment exists, as well as to idcntify areas of misalignment and any critica) elements that are not cun-ently being eonsiclered. `I'he approach taken is a quick and meaningful way tn fiilfill the stated purpose of the interview assessment. It is not intencled to eonf'orm to the rigors of statistics pr science.. Please reter to the Appendix to reviewmg-aphs of conslituent responses. Tncerviews wcre eoncluetecl with four constituent groupsa- Cnuncil members, Propertiy Owne:rs, City Staff and Ke_y S[akeholdcrs. The que,stions a,sked to the c4nstitue.nts we,re tailored specifically for each group. In somc interviews we felt more could be learned hy listening and followin; the interviewees' inlencions, rather than strictly follatving the structure of our interview template. ; The nurnber of participanis trom cach group is as follows: (:ouncil 6; Properry owners 8; City Staff 9; Key Stakeliolders 3, prepared byClearPath, LLC Page 3 of 15 5123107 ~ What Was Said (All Constituents) °l'he information below provides a summary of tlie data collected from the interviews. Qverall, the topic;s whieh surfaced most cluring the diseussions were `Create Identity,' Tngage_ the Community,' `Clet StartedlHave a F'lan,' and `Control Casl.' Plcase ref'cr to the Appcndia to re.view al1 corresponding graphs. E'urPose Interview responses identifed a shared focus around creating an identity for the City and the notion of'this project being a catatyst to the redevelopment of the Sprague/AppleNvay corridor. Thra-e was the belie.f that the City net;ds a central gathering place and this'project cfluld create such a location. Mo5[ everyone felt the Library would be a tremcndOus asset at the City Center. Alt.hOugh responde;nCs agrcccl on the overall purpose of the City Center (i.e. to a-eate a sense of cammunity and idencity); chcre was misalignment on the appropriate mix of uses and the scale nf the project. SQine responden~s talked oFnalional retailers, such as Bed Bath & Reyond, while others desired only "Mome gro«rn" businesses. Several peaple also questianed the viability ofthe housing element of the projcet. Rarriers R.espondents pointecl out a general lack oTtrust in gnvernmc:nt and little awareness in the communicy about the projtc[ as putenCial barriers. 'I'here N&ras some concern tllat community members who have not previnusly participatecl in ihis project, may in the future, becorne pol itical Iy active and stall progress. Both cost ancl perceived cuneern about possible lack of owner suppoi-t also surfaced as possible barr•iers for the project. ClearPaili intcrviews with the owner canstitucnt groups, however, evidenced strong suppArt for the projec[. Perceptiun of community support Despite potcntial biirricrs, overall there is aeneral supnQrt for the project and it was fe.lt thac the community as-a-whole is behind the CiCy with the developmenL The respaidents believe, however, that support could waiver once actua) cosLs and the finalized plan are knawn. Thcre, we.re also concerns about a lack of demand for the types of uscs proposcd, primarily in the residential and retail sectors. The interviewees believe that an early success could create visibilil.y of the projcct within community and build community support. Constituents felc the Library has st.rong support and can help rally the cArnrnunity to the project. IC was also suggestccl if a clear, solid, financially conservative plan were developed, the community would get nn board. Respondents espressed knowledge of the praject's vision but did not understand the City's plan to achieve it. ~ . . prepared byClearPath, LLC Page 4 of 15 5123107 City's role - It is felt the City should lead the project effort by cammunicating the vision and neoviding the leadcrship to realize it. 1"his leadership would include providing the regulatory control and % infrastructure Tnr the project. Interviewees believe extensive outreach and communication to the communil}° and praperly owme;rs will bc required to ensure that the riDht things happen. The City's ability to assemble the property together was also a concern. I..ocation When asked about the Iocation of tiie City (:enter, respondcnts agreed the identified site is the best option tor historic, aeographic and development reasons. This localion would also be thc bCSI si[e for the i ibrary. Getting it done Responde.no strongly felt a solid, long-te.rili plan with benclimarks is nccessary for the project to suecc:ed. The responses shawed it is important to continually make progress and have hard facts and numlaers to back up thc plan. Tt is believed that critica) to the success of che project is the City's ability to engage and cornmunicate with the community thoroughly throughout the project and to stay the course.. It was also rTientione.d; electing those who sunport the plan is instrumental in achievine, success. Additionall?7, the respondents felt the pruject plan should be able to withstand any ehanges in Cnuncil or Staft: Lancl availability Property owmers were Jiositive about the Cicy'S intentions frdm wha[ [hey understood. Flo«rever, they tivere all Iooking for more details abaul thc plan to be able to fully respond. Al) nwners sppkcn to; with the exception of Mr. Magnuson, mentioned a desire: le sell, unless another option was financially bctter. No discussions of apinions of rnarket value were held. Responses re.flecte~l ageneral feeling that someone nccdcd to assemble the sites irnrnediately. '1'liere were concerns that changcs could take place which cauld affect the City's ability to control the land at a reasonable price. . Tools Respondents believe in arder to move fortivard successfully, the City nee:ds to foeus on building its interna) capacity lo handle a project of this compleairy and seale. Various constituents jlointed out the need for more slaff in general, and in particular, more enLineering and planning personnel to support the project. [t was also felt projects of this maunitude require staff positions dedicaced lo thc projcct, undiluted by interference from eompetitive or conflicling eammitinents. Clearer direction to, and support of, staff was identified by the respondents as also being necessary. Tllere was also concern about balancing lhc slreet improvement timeline and priori[y against this project. ' preparecf by ClearPath, LLC Page 5 cf 15 5123107 General comments Most respondents again voiced the need for a solid plan as wel1 as a st.rong cmphasis to take aetion now. The plan needs to be financially realistic with a cost conlrol cmphasis. T2espondents felt that a lot could be done quickly and the proje.ct needed to get gaing, especially if the City wants to gel in step with Lhe Library. Hard facts and numbers we.re again mencidnetl as nece5sary to support the plan. ThEre were also cancerns about traffic and its impact on current businesscs on the corridor, as vvell as its ability to attract new development. What Was Said (Owners Only) GlearPath has met on celd pMone conversations with all but two of the o«mers in lhe Lirea. From . those discussions it w+as Iearned all owners wish to sell their property now, eacept for Jim Magnuson wlio desires to proceed under a.joint developmenC agreemeni with the City. These initial conversatiuns did not include the discussion of value.. Overall, property owners understand lhe <<ision of pro.jecl but do nat fully grasr how the City plans to achieve i[. Al) property owners stressed the ne.ed for the City to creace a solid plan antl tu gec moving on the pro.jecc now. ~ prepared by ClearPath, lLC Page 6 of 15 5123107 Financial and 1Vlarket Report Review Bela~v deseribes the CCONorthwest's pro fonna financial analysis and key findings c~f t}leir research as well 3S lFle fi11CI111g5 Of GIbhS T'lanning Group. Their work hclps to make esplicit tFle f'actors and assumptions which will afTect the type and perforttiance of the propased developmcn[. ECONurthwest Preliminary Yrn forma ECONorthwest defincd the current site as being 21.25 acres and evaluated f'our (4) cfensity scenarios: ■ Low dcnsity ■ Medium density ■ High density ■ Very high density The ECO\lorrthwest modcl is designed in this case to solve for residual land value. It is deterrnine.d, dhat given all their assumptions, anly the low and me.diurn de.nsity scenarios sha~~v the land having a positive value (about $16 per syuare f'oot for the low clensity scenarios and $9 per square foot for the medium densiry sccnarios). Their research shows as density increases, parking requirements and the need for strueturccl parking increases as well. The model iclentities surface parking c.osting approximately $2;500 per stall and structured parking ranging closer to $20,000 per stall. Therefore, as density inc.reases the cost of accammoclating parking increases disproportionately. Combincd with the increased . cost for taller buildings, the highcr density scenarins become cost prohibitive, at leas/ until markec rents increase. hCONorthwest's market analysis iound that land On the C4rridor ranges .$8 to $25 per syuare fout. 7'he assessul value of the City Center is about $8 pcr square foot (assessed value is t}rpically not a refleclion of markct value). f;CONIorthwest estimates seven years to successfully market a low clensity developnient. Key Findings of the Siammary LCONorthwest's research concludui the following: ■ Cuntinued eeonomic grnwth. Spokane Coutity is expected to grow and Spokane Vallcy will grow at least a,s t'ast as the Count}+. ■'Etetail strength and competition. "L'here is a good retail marke;t in the County anci Spokane Valley: retail will grow. The C4rridor might be able tu participate in that gro%tith more strongly but it faces a lot of competitiort with better locational and site at[ributes. _ ■ Estimated demancl f'or commercial space. ECO estimates the demaijd for commercial space (retail plus off icE) in the Corridor will average about 40,000 square feet of space per ycar for the next 20 years iF inarket conditions and public invesbnent policy do not . change substantially. . . prepared by GlearPath, LLC Psgs 7 of 15 5123107 Es fiimated supply nf cnmmercial spiice. EC O's ana lysis o.f the supply of coinni ercial space i n thc Corridor indicates that densities are very low, and a I lawab le maxini uin - dunsilics ate many tiin es what the markcl is likely to peoduc~. AC it}' C eiiter rnodel of redevelopment could foclis the new comrii ercia l space i nio a srna] I c r area oF highar- densEty c~~~timercial devclopment. * EsNmated demand far Iiousing. Based on the increasing housing prices, declining vacailc}' 3-a[es fUf ap8]'Cfi1e17t5 111 SpOkane COUllty, aiid the can(inuc:d dcsire for hoEne I ownership, we believe lhat there w ElI be agrowin9 nia rket f.or multifarni Iy develC)pM(,nt i n inixcct-usc proj ects, especRally condotii iniums; in Spokiu-rc: Valft}+, lfthe n uml) er nf desirable amenities, inclucfing rei'ail and recrctitiona 3 opportuni#ie~; were tL) inc:reasc on fhe Con-idot, various type,q of re.9 ideii tia] developi-n enl inight be possible_ G iven the level oFpraxiiiia te amcnity suclti typeq ofreq ideiltial deveEapmcn€ typica lly requirc, tl1e Corridor wi I I iiot see Lnuch oF this typc af clcvelopmerit utilesq the City invests in either I}urba n c~nters, or (2) a boulekrard troatni(;nt of the A p p I eway extensioi1, ~ Gihhs Planning Group - Prujeet Review Si»riiiiary G i bbs Yka ri n ing C.;ro ul) indicaics a perception of the C iky C;eiiter projecl as bcing, an innovati ve anr7 practica] master plan wli ose devcloprn ent prospccts are enli a nced by tll e Ltbrary tind extensivn of Appleway. ~The revim goes on to, indicate t17at the City Cei3ter sitc is nol' a pri = retai I lof-ation and that , ntller locatinns watL ld ] ikcly be more desirable for nisjor retail_ It is fu1-thcr ind icated that a inore q i g n ifican t issue is the Fac;i that reUa i] is overbuilt in the region_ Hawever, the report corycludes tli a[ disadvania&s of ilte site may be overco ni e by agood , developer. S ubseq ucnt corivei•sations wit11 Mr. T3ab Ciibbs pro%+idc(l f'urther assuranca tltiat a i-T0w178 C Eilte]" 5type devclo pment would likely be possi ble with (he ri ght dcveloper_ Sumrnary of Co ns ultattt Discussions in conversa tivns with C ity Center consultaii ts F3ob Cii bbs {Mnd Michac! Freec€man; botli e,xpressed I coiliiicicnce: in the success of t1ie project_ However, both parlies indicatcd a need for tlie City to proceed imrnedEatcly. ~ ' The Gibbs Planning G~oup repork seems tn in dicate that the S pokdn[; Va IIcy is over retaiCed, lc.ading ihe re:ader to bclieve that major retai] coinpanents wcre nc+t r~,a lisOc. H.owever, canversarions wiih Mr. C'iibbs prov ide a different picture. Mr. CiibUs cxpressed a confdeii ce that; due to tli e lack of ai1 es:isting "Town e Cen ter" type develnpir-rent in the region, a dcvelop4r could , be attracted tc+ thES project. Tf the C ity could asscmb[e and cnti tlc the properfy quicL-ly enC>ug>> to allow a dcveloper at C ity CenLer and bE,= me the first one to complete such a project, thv City couid I ik.ely be successfu] in attracting a developer. 'C`he. success nFthe dvrrelo pmcnt wauld likely di-aw its retail uses from ex.istiiq retail centtr in tht; S pokane atca. 1V1r. C'iibbs in dicated tli al civic uses iticluding the T ibrary were critica] tu the success ofthe ""l"awne {:eii ter" dev elGpment project type, ' l ~ prepared by Glear?ath, LLC Nge 8 of 15 . 923M7 Mr. Frecdiiian cxpressed confidence in his proposed City Cenl.tr scheme and its pnssible success. He was encouraged by Mr. Gibbs verbal indication of likel}j interest on the part of a national l`owne Center type development. V9r. Freeclman also expresse.d an urgency for the City to control ` J the selectect site for development. He stated A general lack of preference whether tlle developmenc initially occurred east or wcst of lJniversity. It wiis expressed that the project must include tlie Library. Mr. Freedman eautioned against a phased developinent whe.re the eivic uses were developed fiist in hape of attraciing retail and residential uses later. Although, the HCQ1lorthwest repoi-ti seemed t4 indicate such a phasinc, waiild be necessary to create a desire for retail ancl residential development, Mr. Freedman expressed concern that it would be difficult to plan the sitC under a phased approaeh to support the ulcimate "gathering place" the City desires. I'he concern was over the planning of surface parl:ing requircc3 by early retailers to chi: dcvelopment in sueh a way that w4uld pea-mit the site ta be devel4ped more densely with good circulatinn ancJ open space in the futiare. Vir. Freedman slrungly felt that he, LIr. Gibbs and Clearllath should convene with City staff to pull fogethe.r a plan in Che near tenii. , prepared by ClearPath, LLC Page 9 of 15 5123107 Recommendations Thc City should aggressively pursue making the City Center a reality. In our opinion; this is the recommendation ofMichael Freedman and Bob Gibbs as well. This can be.st be accomplished by controlling the land and put/in€ the necessary elements in place to provide lhe civic uses for the projcet - thc City 1-1a11 and the Library. Creatin- a solid plan wllich controls costs and engages the communily throughout the entire life. orprojeet tvil) hel~.~ to minimize barriers as the project progresses. Based uron dle cnnstiCuent responses, ECO's rcport, Michael Freedman and Mr. Gibbs' comments; we conclude that the opportunity to create the desired City identity and central place exists right now by partnering with the Library. The timing of the l.;ihrary requires that thc City act immediacely to develop a solid plan. Tn ottr view there arc two paths fonvard; both of which involve contralling the land and jetting in step quickly with die Library: 1. Control thc City Center site - Fast af University - eitlie.r through direct City acquisition or*parlnering with someone tvho will assemble the prope.rtie,s witli chc obligation to assiDn the }2ighLs of Purchase to the City at some future date. (:IearPaeh's bricf conversations with real e.state profcssionals indicate a range in value for the identired City Center area betwcen is $6 and $14 per syuare foot. Given this c3ata, the tota) range . fnr the site acyuisition «+ould be about S5,500,000 to $9,300,000. Under a direct purchase scenario the Cicy may be able to contral thesc parcels for possibly one year through Purchase snd 5ale Agre.ements with refundable earnest moncy deposits. Earnest money required is estimated to be $275,000 to $500,000 and in some cases may take the form of a promissory note. 1t may also be possible for che City to control the properties throubh a purchasc option. A portion of the option payrnent may be nonrefundable which woulcl run $550,000 to $1,000,000 for one year. 2. Control the Cih, Cente.r site - west of University - through a development agreement with the Vtagnusons. The property on the west side of University is substantially unde.r one ownership_ A develapment agreement Nvieh tiis owner would suppore chc project moving forw3rcl quickly without upfront public investinent in land acquisition. Mr. Niagnuson e.xpressed an openness to sharing a cleveloper for the prnjcet jointly witll the City. ln addition ta discussions tivith property o«jners the followinc, steps are recommended as necessary to bring the projcct [ogekher unde.r either palh fortvard. ■ Create the path fonvard (action plan of hQw ro bring evcrything togethe.r) - ClearPuth to provrde the City ■Establish the re.latianship between City Hall and the Library and ide.niify d1e pref'crrcd site for e.ach use - Fucilitation by ClearPnlh ■ City Council to adopt timeline for Appleway extensicin. - City & other corisultmats ■ City Council to adopt changes an Sprague and create the limeline. - City & other ` con.cultant.s prepsred by ClearPath, LLC Page 10 of 15 5123107 ■ Initiate rrgular site sele.c.ti4n rne.etings with die i ibrary in order to ge[ Uic; City and Library distriet ac;quisition scliedule in alignment. -GlearPatla tn coordinate cC f[IC7IlIC1IB I • City lo dcsignate a readil;= available City Staff representative with responsibility and authority to make key decisions. • Continue disc;ussions with the fire district regarding co-location. - ClearPath direcled ■ I7ef ne protac4ls and selcction criteria and e.ngage in prelirninar}f leasing discussinns wilh other space users who would like to be part of'the project. -CleorPath clirected • E-xample: F K M Bank is a prirne candidate as they have a branch bank onsite and . commercial oftce a few blocl:s west. ' ■ Cit}, Council to provide direction an approaches to land assembly - Cleai•Faih prepared &fucrlrtutec! ' ■ City Council discuss a development moratorium in a to-bt;-clefincd City Ce.nter designaled area - Cleai-Ptatla facilitnted . prepared by ClearPath, LLC Page 11 of 15 5123107 Conclusion I 1'he C itY Centcr vision has support in the communily and thc prapzrty ownrrs nrc willing to cooperate with the City. Tlle City needs to gain control uf specific sitcs immediatelv and rc,c,rJinate the Master Ylan with the Lihrary tn hecome attrnrtive to a developer i O make the necessary decisians rcgarding sitc the mastcr plan and the specific locatiuns for i}icsc civic uscs, the City nceds to providr aggressive leadership now. Cocirdination with the I.ihrary, sitc planning, placc making dccisions, negotiations with (and owncrs, capital improvement comm'stments for infroswcturr, code writing and f inancing strategies all nred to Fx undertaken with commitment and a scnse of urgcncy. Whilc there will be many merket uncertaintics about the linal mix of the uscs and dcnsitics, the civic eomFonents of the City Ccnter, which wiU serve as the c;atalyst for rcvitalizbtion along thr ~ ccirridor, must begin at oncc. Clearly, thcrc will br difficult decisions alons the way, such a, ti;e implementation oFa developmcnt moratorium. as wel) as wcighing the implications uf various instruments available to tinsnce the City's pnrticipation in the projcct_ Finwevcr, cicsritc the challcngcs, by taking acUnn naw to ccmtrol the land t3nd gctting in stcp with the l.ibrary, the City can achieve the pro.ject's dr.sired outcomes. prepsred 6y C12;trPath. L tC Fage 12 ur ti s _ J Appciiclix V►'c havc tuken tht! intc:rview responscs and graphed thcin ~hart toi topic mentioned most fTCquentJy. llte graphs arc groupc.d by qucstion "themcs" (e g Barriers, L.acatiun, etc.), nut by Specific questions given w the intervicwc:es. Thc grk not only highlight the Key Topic9 of each Que,;►ion 1'I,emc Nut ako to idcntik .,n} t missiligrimcrit hctNkcrn thr cc+nstiturnt Protip., h'requenc} Thig araph tiflo\\" O?C 11,j1fk:S fl:l'(?11~11C~ ij1C I11'"1 .Ill?II1L' It1C -.,1I1,~ll[Uilll lfllCll'tl'l~ti. Most Frequent Responses as 40 , . i . 15 13 - ;e ■ Slxlcrnai ~ ~ n 5cslf 5 i 13 D Owmer Sb 1 S 5 10 TO tl ~r,;a•e ~lr-,itr 4.~tl~t _KI S'artr.i; _ -,-i• ! . Topic C;rapt► 1_.cgencl Fnr each Qurs[ion I'hcnic, thc: respi ItItieI Which CrC I710t60I1Ctj fi1t I 51 I1aVC b(`CIl C1p"'~-~e-.-.'-.- =i wpics.' Thc Icngth of the bar is an indicntion of'thc most frequcntly mrntioned lopit-n- 1'hc words within each bar reilrc:t specific dctails givcn by respondenes about a toph in thr grAph rcprrsents a diffcrcnt constituc:nt gruup. Ifonly onc colnr is it indicatcs anly onr specific canstiwcnt grnup was askcd that yucstion i -iil°sUon Therne 1 z 3 a 5 s 7 8 91? Key Topic a" 1114hoA Key toprC x Key Topic DeW rboul KeY lope ~ wuI,1-' E- Key Topic DltAt. abOitdKell~c ~ ~Ow~e. ;r-- &taff r.,=.~--- - 5takc'.-.F 'A f'areto chun, named ntter V iltredu f'areUe, atutn-uf-the-crntur}• f l:ili;ui a:iwnumisl, is ustd to er,i{ summariie and displny the relalive importnnce of tlu differCnces bctwcon groups of dntn ln mos[ C► cntcgnrics stand ciut fmm aII rnhers Thm icw cntegorics ntc thc high-imQtu:t points on which to fee-- prnP;iip•f hy Ck;rf't3'k Par--i. ! ~ ;4 ' 5 - Pu rpose P Urpose , 2 3 4 s e 7 a a 10 „ ,z 13 14 15 ,e 17 1e io z!. « SEfMm Of COf1p71Uflny ."awEae ftf~ilaf1.'NMnE1Crr1R'IbRI CJlr1!ln6vyDnr.r~,f.:Drt~r.ri01 idMtRy OMR-*MIpWP* /MM&Wd4tDOdOCIMt Cae!n ufe'AfY I~Cz Cilslym 6pm /"imAilla Ob ennre MQiul Be s rntaly,' RevMaitzsdon aaftsdapmrmt E:rmon.c mrturtrAffn, I I3arriers 3atr;ers i . s a , e 0 ,o 11 12 1; • . •r 11 - ie ,r, : cnst rom.ad snruraa. M/dU.. crv.NlA o*W aiv nrt oou r r„cw•, LaeM o/ tnat In pWwntrM►rt !o MaOy •re a.vwme0 e u!y- 4rc1 af IruMt d Ihe di. LaUI Of OWIIN iYpp0l1 okmmIm hotn Nmewhiwd GOU amm"vo"m a1M prvpenylblalnr I % , •Al ~r. , s Lwk of ooapnunMy suppoet i1Mls N Mfr f OroM*tl Nd tUrt M CcrmUMyllai DlEn -ad Commulnrn iF:,it~iilt. fu"J C1ofen im o on rhnt aCy ader 1► Laek 01 MfnY1d /N hwcp'etnU wr+enlN on ta+5dor. Zanind Aetrlcid s:snslr; VJIII Vrotn La o huuiitrW mrr,pr.wfnt fU C+a prolecl fem r,!)usrV tbmpn:.aml Cnunr.N dnubts on proett GLVh)11, t:::,rchpr.lMe -r-]5 :u w(rtl 1cLfrPir rl S'~ P-rt n4 d lur.r7E•'ti Urur..'1 Support 1 < rf 13 t_ t~ •Q lr. tndlvldusl5upipoh a IrtaffAaleLsArRi~1~MMPAp1Nt11~~~n~ communky auoaort ra....ibs.wosow►A *raMdi..p s~oeaw art:aroar m+.Mar+ fa* emms~ C'Itv'5 Role s a , 5 _ Iu i; ,i 'n , 1t ia ~r.y s 1 4 visbn oM1wft MnA ewww+o ~e oraiwi. LaadenhlP Cft iMw kiMNMb6fmtMO"oct RMPqbe M-Nnn mcmnp ta"rt 114,.,: 3_cn,-.,•~r..t r.; Ir,lh ~ i!.:.::Jh £ngI1QltfltCOflltnUnMy Ce IIR71~- &*XMIiffilro6fe mNMMY rrn~ o1 u~inrri.avy Acqulro property halYipo pespsfh A.s+e+dt1e bM n thn an. Eminent Dooutn fnwnt Imnmr. i, e n".eeeu LOCatlun irrztt; L+3..:ilt 2 3 a 5 5 r a u •o 11 ;a i_ ,c. , I, Good Incatlnn GkWb0w[101m Lqdfr'~1 I (;etting 'tt Done ~~=r ng 11 Dcr.a 1 z 3 • s e 7 e a +0 ,z +a 14 15 ie >e 'o Boilda soYdplan }imIl1"YfOver11rlfplqp s NMdfltrdiac:n •iunrrisxid )p!rr1 RiyM pwpb eiected ElYCl&Me r twAof d tlw pro)ed Wlffwtmd dcoon avnpas In counr,il Comrd caats Olwfflwlrlqw Iu ~ay F"I L't Rralcct Engagc : ommunity 141wiWQrlft Ato4! &nd maavu-abb• .n-I:n~V53 ,lt p.,epared byClaarr'a;h, LLG ?age td o1 t~, 5-23~0 1 Land Availability Ci,wnpr pians-joa~; , z 3 s s a 7 e 9 10 i, U 13 14 15 113 117 ,e ,e 20 21 zz SeA Iand -"a* itaka tfK most moa" _ Pam+a wkn GIq ~ TOOIs T, .s, 1 , 3 • 5 7 a 6 In ss 12 13 14 is ts tt t6 ~Y 20 01 22 StOff Naa mcxe atiR. :ur.erv atali needs more tlwocvua+ hleed more a+pineerasp suR gpeN Improvemenl daWmM ,rMh atrsm Improvertxrft Dnwltne snd Q-dY Comments ~r-;rr 1 2 S 4 11 G . 9 B t0 11 12 t3 14 15 16 17 19 19 20 Yt 72 Gat poinq iYA q~s Wpecm va1 mwu,q,r.ifh tne plan Have & salld plan I~a~Wh~MM MWAOY•Mk a NoM hj~+bas fu -DpOM PIM Gtxntrod oods Need 1o axtOrol mata WpuslAP'Dlo+K+Y lrro way IASbs 6P4WPPWANY M'O `V°Y I prepared by CIe3rPatn, LLC: Page 15 of 15 50107 SOWMne ,;,oOVaIIey . ~ 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhallCspokanevalley.org demorandum To: David Mercier, City Manager and Members of City Council From: Scott Kuhta, Senior Planner and Nina Regor, Deputy City Manager CC: Greg McCormick, Planning Manager Date: June 15, 2007 Re: Bob Gibbs Tawn Center Report Please find attached Bob Gibbs's review of the City Center project. Gibbs reviewed the work completed to date, including the conceptual City Center master plan designed by Freedman, Tung and Bottomley. Gibbs also conducted a retail analysis based on specific market segments. • The report was finalized by Gibbs and received by the City Friday afternoon, June 15, 2008. ~ Therefore, the ClearPath RCA does not mention this atfachment. tHi~:'s f'LA[dN1NCi (i 1Z01 TT' Spokane Valley Town Center _ Project Review Gibbs Pla.nning Group, Inc. . 15 June, 2007 Executive Summary Located in the ccnrral Spokane region, the proposed Town CentEr offers an innovative mixed-usc project that is similar to hundreds of popular developments rccently implemented across the countsSr. The proposed center includes retail, a library and a new City Hall. These public buildings will significantly enhance the site's commercial viability. In addition, the propased Extension of Appleway Raad through the center will improve vchicular circulafion and increase the commercial traffic to the site. Alfhough the subject site offers a good location for infill retail development, it may nof be the best location in the region for prime commErcial. Presently, most prime retailers and restaurants are prcdictably locating towards do-wntown Spokane (nEar Nordstorm's & PF Chang's), along Interstate exits and around the Spokane Valley Mall. The proposed subject site would be seen as a third or fourth choice by many leading retailers seeking to opEn just one unit in the region. . More troubl;ng is the apparenfi over-building of retail in the region. This ' study does not support the ECONorthwest conclusion that Spokane Valley can support an additional 85,000 squarE feet of retail for the next 20 years totaling to 1.7 million square feet of new commercial development. The ECONorthwest study finds that Spokane can support up to 60 square feet of retiail developmEnt per capita or threc times its present (and the U.S. national average) supply. An.y disadvantiages of the sitc could eventually be overcomc by working witlz a qualified commercial developer. Such a developer could leverage their other centers and experience ta attract reta.ilErs to the proposed town ccnter. Qualified developers will likely be attracted to the location if the property is assembled and «-ith public financial incentives to off-set necessary public infrastructure improvements. This infill urban retail center cauld offer a consumer-friendly alternaYivc to downtown Spokane's Riverside Park Mall and the other suburban shopping centers in the area. GPG Market Study Findings Gibbs Planning Group (GPG) conducted three general market studies, . based upon ESRI and U.S. Census data. Alt.lzaugh these studies should ; Spekane Va!!ey Tawn Csnter ~ - Glbbs Plannirrg Group, lrrc. 30 ,Sday, 2007 (;Of3HS ` Pb>NNtNU . CtRr3I_T r not be considered cnnclusivE, they all indicate that the Spokane Valley region presently has an over supply of 2- 4.7 million square feet of retail invcntory given its present retail demand. GPG's figures axe significantly different than the findings of ECONorthwest's estimated demand for $5,000 square fect of new retail construction per year for the next 20 years. GPG's three studies are attached to tihis study, but please find a . summary of their findings below: Micro Trade Area: This model established the minimal possible trade au-ea for the subject site. The Spokane Valley vlall and downtowm Spokane were excluded from the tradE area (supply side) in an effort to create the largest possible retail void. This model included 76,100 population, 30,500 houscholds and a median income of $50,$00 in 2007. It «as expccted that this modEl would yield a strong demand for neighborhood goods and services. However, the Micro ModEl indicated an ovcr-supply of all rctail categories exccpt for specialfy foads such as ice cream, bagels and coffee. Overall, the Micro arca 2006 retail sales are reportcd at $1.29 billion, wixh a consumer demand (spencling) of only $738 million. The Micro Study area thus has an over-supply of $550 million per year or approximately 2 million square feet. Primary Trade Area: The primary trade area includes most af,fhe Spokane Vallcy region and represents where most of the stiudy arca`s (Spokane Valley Town Centcr) potential shoppErs wi1.l reside.. The - Spokane Valley Mall and surrounding retail were included in this model. Downtown Spokane was excluded from t.he modcl. The' primary trade area has an estimsted 2007 population of 154,000 and 55,000 households. Thc median household incame is reported at $55,915. This model found a.n over-supply of all retail categories exccpt for a small demand for: Clothing, Shocs, Department Store-type Goods, Restaurants and Special Foods. fihc estimated Primary Trade Area's ovcrall 2006 retail sales (supply) is $2.23 billion with total consumer demand (spending) of only $1.46 billion. Thus the primary trade area has an estimatEd over-supply of $805 million per year or almost 3 million square feet surplus retail stores. Spokane Va11ey Town Center 2 Gibbs Planning Group, lrtc. 30 May, 2007 CilRHS PLt1NNfNC, Cr1ZU1_t f' 100 Mile Trade Area: Because of the remote location of the Spokane 44 rcgion, it is likely that its tota.l trade area extends 100 miles or bEyond. This trade area model sholxld account for the largESf potential demand for retail and restaurants in the greater Spokane region. This large trade area has an estimated 2007 population of 933,500 and 354,200 households. The estimated median household income fnr thc 100 mile trade area is $45,027. Within the 100 mile Trade Area, most retail categories are over-supplied, especially Jewelry, Sporting Goods and Books. A small demand is indicated for Home Furnishings, Appliances, Electronics and Li,mited Service Restaurants. ESRI estimatES the 2006 overall 2006 retail sales (existing supply) at $9.48 billion. The 2005 overall estimated consumer demand is estimafed at $8.17 billion yielding rctail ovEr-supply of $1.31 billion. This results in an existing oversupply of up to 4.7 million square feet of retail space. Please note that although the Spokane reginn statistically has an oversupply of retail, leading national refailers may still consider deploying new stores into the market. These new stores would potentially be planned fo capture market shaxe from existing businesses. In addition, the findings of this study could be significantly changed dependi.ng upon the qua.lity of the existing supPly (businesses in the market area). Potential Market Niche . Furfher study or direct leasing will be required to attract leading rctailers to the proposed town center. However, if built as planned with the propased commun,ity uses and a grocery store, a neighborhood center may be supnortable. This neighborhood center could include pharmacy, video, gifts, restaurants, office, medical, a mail centcr, florists, carry-outi foods and a limifed amount of apparel. If a market niche can be found, The Spakane Valley Tawn Center coulcl be ideally suited to act as the center af business activitiy for the surraunding trade area. Current shopping alternatives in the area are very conventional in appeal as we11 as in design; a nE«er, more - convenient hub, as proposed, would not only offer better service for the area's growing population base, but also affer a new shopping alternative in the market. 5pokatTe Va11ey Tovm Center 3 Glbbs PJanntng Gmup, lrtc. 30 ARsy. 2007 Ci 1 P1 13 ti PLAfdN1NG GP 4UP ~ Alternative Sites The propased Toxun Center site offers good access and visibility from the surrounding community. Homebound tra.ffic from Spokane would have an easy right hand turn directly into the site. Although the private sector would accept this location, the region has other locations that would be preferred if only one unit af a business cha.in «ere to deploy in the region. Depending upon the retailer, other preferred sites include: ~ Downto-,vn Spokane (Lifestyle Retail & Restaurants) ~ Sullivan - I-90 (Community Ccnter & Restaurants) • Spokane Valley 11+qa11 (Community Center Retail) ~ Fines 8v Sprague (Lifestyle Neighborhood Retail) Master Plan The proposed vIaster Pl.an prepared by Niichael Friedman Associates offers awalkable town center that will also appEal to many leading retailers. The plan has a balance of surfacc and decked parking that will allow for neighborhood and dcstination reiailers and professional office tenants. The plan illustrates a site for a pharmacy, a 65,000 sf anchor and numErous inline retailers. 1 The extension of Appleway through the towm center will provide additional needed vehicular traffic and visibflity. GPG recommends that both Appleway and Sprague have on-street parking. 'Itwo-way traffic on Apple«ay and Sprague wauld be an improvement in retail sales for somc of the businesses in the town center. Implementation Options The proposed town center w-ill not likely bc implemented as planned -Arithout the leadership of the City. ThE diffieulty in land assembly at the site, the relative ease of developing competitive sites and the steep costs of to«rn center development requires assistance in lancl assembly, pla.nning, design and finance. Please find a summary of implemenYation options: ' • Plan 8a 1Vlarket: The City would master plan and fully entitle the property to allow for the construction of the toxvn center. The plan would respect cxisfiing praperty lines and allow for various phases. The city would then market the plan to local, regional and national developers. The opening of a library or other community building would improve the successes of this process. . Spokane 1/alley Tovm Center . 4 Gibbs Pisnning Group, lrnc. 30 May, 200 7 . C; 113 Rb NLs1tJNINC► C'tRoum . ~ Plan 8v Option: The City would master plan and entitle the entire _ subject site. It «ould cooperatively option to purchase all privately held parcels within the proposed center at fair market value. The ideal option would be for 18 to 24 months and would pay the property owners a monthly fEe for the option rights. The property owners would then bE paid a negotiated cash market rate at closing. • Purchase & Market: The City would purchasc the entire town center sitc, master and entitle the plan. A select group of devclopers would be invited to submit qualifications. A selected developer would be responsible for finance, construction, leasing and management of the center. Community facilities could be built by the developer and leased ta the city, or fihc sites cottld be sold (or given) to the city. • Purchase 8a Build: The City would purchase and build the entire town center. This option is seldom done, and highly risky. Limits of Study This study is intended to provide the Gity of Spokane Valley V~rith a general review of its proposed To-wn Center plan and supportable ; documents. The recommendations of this study are intended ta assist the City in its master plan for the subject site. Actual retailers, restaurants and Ather commercial tenants and sizes may vary depending upon numerous variables including: occupancy costs, lease rates, changes in economic conditions and new competition. This study should not be the sole source for planning, architectural dcsign, developmenti, leasing or finance. GPG is not recommending any specific si7e or retailer type to be planned or dEVeloped in the study area; this study is only designed to provide the community with what will likely be supportable hy the private market at the subject site. Methodology The findings of L'his reporti are based upan telephonc interviews with City stiaff and cansultants. In addition, GPG reviewed existing documents and studies prepared by Freedman, Tting and Bottomley, ECONorthwest and Glatting Jackson PE. GPG also conducted a general rEtail supply and demand study bascd upon ESRI demographic data. As of the timc of this rcpvrt, GPG has not visited the site and has limitEd experience in Spokane region. Interviews conducfed by GPG for this _ report have not becn independenrly verified. Spokane Valley Town Center 5 Gibbs Planning Grou,p, lrrc. 30May, 2007 ~ tiNraI tvc: Aasumptions The findings of this study are based upon the following assumptions: • Spokane Valley and the greater Spokane region will continue to grow within normal rsnges and as forccast by the U.S. Census Bureau. • There will be an actual real market dcmand for the proposed town ccnter. • No other major retail will be developed within fifteen miles of the subject site. • The subject site is properly zoned and public financing can be available to assist in the construction of the proposed parking garage per the Fricdman master plan. • The Spokane region's economy will continuc at normal or above normal ranges of reta.il demand and growth. • The proposed town center will be designed and constructed to alla-w for rents within normal ranqes for the rcgion. • Thc proposed town center will include at lcast onc primar-y community building such as a library, city hall or performing arts center. • The proposed town center will open with at least one major anchor reta.iler and a critical mass of in line shops. • Thc proposed town center will be planned, designed and managed per the best practices and principles of the: Arnericnn Institute of Architects, American Planning Association, American Society of Landscape Architects, Congress for the New Urbanism, The Internationa! Coi.incil of Shoppirtg Centers and The Urban Land lnsiituie. END OF REPORT Spokane VaJley Town Center 6 Gibbs Wann1nQ Group, 1na 30 Mey, 2007 Site Map 5pokane Vallcy, WA Prepared by Gi6bs Pfanntng Group, Int. Mlcro Trada Araa May 30. 2007 t~ 60~ Avo z E fVbksley Ave a E Up+lver C, TroMwvod. ~ ~I a ~a e ~r,~ A~ z ~ n° thb `wM ~ Wd ~ z,,aW l~ • 5 H 1 N fi 1 Irit~s-i Fdr • ' Qbbtmn e 71;d Ave - f- 3td I p 411t Ave 41h Ao - tl~va E 81~ ~',ve Ilve 5 Pi~ . t I EOPP'0f1UIllb► a E 18h' Avs E 17th AvQ It vi ~ I E 241h Ave vi E 32ry Ave 1A p_32nd Ave v ~ ~ ~S, Of ,►h Ave ~ N ~ ~ ' ~ +dAx Y: . ~I ~es r.sarwl. yf , . ~ L Uwfr Aw p. ' ` p ~ ' I~' V i('y it ~M!NJ~Aw . _A.■M ~ y . W. r ur • - .~_s ' iraphic and Income Proflle Pewpwwd Ny (?IbOs Pln n" Graup, Inc. :~~i ..:;•'v...'v~. LNRude: 47.6N2 MICROI'RADErAREA l.onpkud.: tM2702 Sft Trw: liand4nawn 8haw► SlmwniNr 2m 70/l 2011 PapuloMOn 72,02 71,293 EQ7'22 HousanoMs 2e.440 31,146 32.895 r-emi~ss f 9.429 20.451 21,127 Awrqe tiaukholo 8+ia 218 2.43 1I2 Uwr►er Ooaipyd HIJs 14.105 21,360 22,3J0 Rrnbt Oooupisd MUe 0.774 9,737 10.364 Medi•n r40 387 3FLe 390 Frnndo: 20p7•2012/11MWd Rils Am 81ia (ialkQlull laoptbtion 0 QT'X t_J7li 1.22l6 Hau'efidds 0.0X 1.4% 1IM 1=anwies 0 85'4 1 17% 1 00'r. (TnTvr FiFh O.dB% 1 3?X 1 79'e4 I,A+~~i,~n It:~ti~•rik! ;n; ..rnr 3SZ% 352% J 2400 2007 2as~ Hous~qidt tjy tiiCOrnn N.knt~er F'ereen! kuttt6or Paroanl lMuft1r f1Orce::t < s15,0oo s,M 1318+c 3.014 9-7% 2,557 Tax 515.000 - f.24,8Y8 4,428 161'K 3,204 10.3% 2.45a 717G S75.000 • 934.M 4.154 14 3'K 3.960 121'X 3,987 121'x 535.000 • $49.099 5.615 19.01b S,OYt 1637L 4,458 136% 550.000 - i74,999 E,?Jf7 21.71i 7,134 22-0'!t 7.058 21.09G $76,000 - 899.999 2.607 9.0% 4,Z67 13 71A 4.950 15.1% $100,000 - 3i48,849 1,430 49% 3,078 9-9% 4,a76 14.9'fG i150,000 • s1B9,9G9 363 1.3li 713 24X 1,157 3.516 S00.0004 290 1_09i 636 21% 1, 215 ? t w; ►.tbbn reasettiolo x+ooi,w f4o.278 s50.931 s6a.ez5 AvWqe HouttAold U+ooene S49.060 i62,728 S76,VA Pa► Capft Inaor»e 519A29 a25,670 i30,v:a 2000 2007 2012 P nrwtmdon b! Ape Nssrbsr Pacwm Nttmbal ParterN Mrnber Rftrcnr.i 0-4 4.761 8.E51 5,027 657L 6.346 6 514, 5• 9 5,208 7.37G 4,6051 609i 4,750 54'tC t0 - 14 4161 7.3% b,720 62% 4,919 8.1'16 13 - 19 5.533 7.31i 5,356 6.9% 5,312 6.8X 20 - 2A 4.411 62% 5.634 7.2% 5,683 09% 23 - 31 D.0w 12-5% 0,618 12.1'li IQas 13.541 35 • 44 11.433 15.7% 906 12.9li 9.413 i l 79ti a9 - 64 fO.QTE 11 114 11,970 15.6rA 11.8Sa 14 71A 55 -d4 d,9u 8 Nm 9.103 11.0% 10.956 116% 65 • 74 4,706 6 5% Sti09Q 6.8% 5,6M 7.0% 75 • 84 3,685 6 1'K 1,713 4.4li 3,823 ~4 55~ 1.117 1.59i 2.064 2.7% 2,352 2D00 40dT 2: Rar.e and LlltitiOly ljINIKJCf PONpfq Fluqlbat POf0"t ManllOr . yIh1te 140na 67.5.'C2 23604 71.57O 42.6X 74,125 g 1$`:. Hfsdt Ab#w 643 049'K 770 1.0% 872 ! 1OA Arr►wiaan hdinn Akxw 786 1.1% 086 1.1% 416 1 1•R, Ilslon Alom 1.099 1.6% 11352 1.7y6 1,50 2.0'K PxMc ManKirr Abm 8 t 0 t'!i OQ 0.1% 74 0.1l6 sa,,. atw Raae N" 4e1 07x 627 o.ax » 0.9% rwa aMcwe Asces 1.009 x su z.as 2.6% 2,402 3.0% HMpn,ica+n~n rooe, 1.rn 2_4x z.~sa aa% 310e2 asx Data Moa: lo ~apm6sad tn dKmR dnian 5oureo: U.S. Buroagi nf fho Certsus. 2000 Conaus d Papuiallw+ wW I/ousktip. ESRf foewwls tor 2007 and 201Z 6IJGf2007 ziric1 li"c.Unit; Frofilf ibar.a Dy CiQ" Phnnirw Grouo. Inc Laliluds: 47.6612 rAICRO TRADE: l1FZEA Longt4Yfo -117.2702 ;!to Tv": Hw} ~ ~~~N~ps Trands 2607•2012 aNH 4 I7 T a a S > > m s V4 F1 oa+« a ud.r ►r, &m..e Popudotlql by Aw +a U?fr - 'l l✓~ 11 fPL izirw Z' ~1Mi ~a ~ u'♦ ] J A c t 0-U 10.11 15-1:, F 74 ?S•H 4'. la 7`-ni Ap Qrtx~» I 2D67 NOClOY1010 pltAM tptJ Nh" +i.. ~ 1fXN tv,~ 1YZ1. IO'R ~ I IQ1~ ~ 11•. *'!b t7'~ fo~ T MAM ANM NVdI'I*m AmmLI1 Ii11nA1M* Pa4 im •.M11 TMq bL1 - (7• W, MA ■ s i h0L)n 124_uuu kn" V1M M►..w Mu, +nx. z, - O t2S o00 - tsa.wY ■ t'c5 8M i449W ■ 1:ti a00 -!11li9 p f 15 Gxt • fo9,Ii ~ t I Op ppfl - f 1AL449 O N~t c~1~1 ! 1941YY ■ u«~ wo• mo? Parc,ant Mlsp.rk aiQki ~ 5ourtQ-. ESRI (otacersta lor 20711nd 2b12. ~ail N1a r,,,.~- rc,fif+: R".. a aee. vw~" a-P, k- . , , tmdhuo. . aAt z h1l:;f~•..) (ti~A!i. iF(tf• 1J01yii1~Al: -1112702 °.,tv T~r: Ihaitl~wll ii1~ : Gpo ~ti,~,rxrn Tb. t aa ?090/io~s~rw~ 7000 Mkgon Opaal" ie 09,371 ?Ofl/ Pm Caplt Mmw 04,775 lndUWY *WmmY SupOY [qw-anU L.wN►aQafburpMw MimUw al Toe~ a.w n.eo .~a woa a orrw cwucs ~~s Tza oo ~~iise.gsa,see asao,~pos, ~ -~i ~~a~ r_"n.w T►Mtl4nic8 u A54 si, iee.suuev iss+.4w,us 11~552JoKee+ Jo 3 T c" Faoa a onn M+►M 727> :101,710,0m :+03,901,1e3 62,ov1,+41 10 ,co awpN o.nwod u.kaa++serplw owne.w or Inct',rYy OtqoC {iOld atla! tRNM ►oMmmq R@tM QM Foeior BrsuwYts r.I -rv.rra.aPyrdo.w..(Wwcs+4 1) sW.ee1.7e1 6171.16e,765 1-214.492."s aa.i ,o: Awa,+ooi.no.Wnlw++cs+M? ssN►.smaw :++s.m.192 t-109,083,t" -w.e s= oow Moror wd. o..rs Maics 4+17) a~. 1 n,aw s t•, 110u.tvi ",Aee.oar • A~Oa PpH., hoo«.orus, and T+rs Slaa pk/ucs 4r1]j tlo,137,raI tin,sae,9e7 Ll,641.730 Jta ~.i Ftn,w►. s rwR+e r~unni.rw. sw•.. (w►ics 444 930.+07_eos 624, 2w,sso H. 1a.rsa -t 12 .u F ur„k.sstiow.(wuc=s"at) >ie.z»MO 11s.2",rn s40,121 •3-1 t +an. FwmraW saw pwCS 44271 6114,111A.706 se.oea,on S-kuo,833 Elqoed4tAppMonce bl-x" (NAICS4tYN11= 447t) i12_4231Ct {OA+A1120 L3.514,341 -td.5 n: oM01AimlwleMi. Gwfr+E9W, 4&"M Ewres (WCS~4t) i31.eTJ.342 t23.843.9OS 1•1,tZA3es fu110rq MOea1 mA SUPON QOtlOn (NICb I441J 624.013,5" 122J0w.580 6-7,Ot,C.EEO .16 3 a i 1.mwe snOUa+druEpupwMrNwQbupFiwBmvritNA1C644t?) 91,OM,t64 11419.121 9121.264 74 faad t$rarrpM elaOS (►N= 445) 6212,219.f00 5144,151,500 f.d7,090.109 •1* 0 cdm" 51CIRK(IIA1CS41St) up}AW31 6133.432,tbi i•i23d..Q18 •?1.f , soeclArfoodt+d" (MMCSa+ai) 21,116.i76 ts.Yir,naD 64.114t= 62.5 uea, vW+.. w,e u%« akn. 04MCS,.331 taarr.s411 5+,w2,243 sa14,6eo -3.1 rfonW A wrwr+M cwo skw.. tIVXa 44@ftucs 4461) saa, ~easu sn.u~o,sns s-ti LIII.Ia -zo 1 -,a Cia.dw+.sW&x.pwcsavftwcss4r>> tao,993,49? 90.77e,eM sa.M,102 i~ c.wrft W+r CIotlWq Aoos.puhs sbw pwcs Ns► sn.aas.laa P6.164.617 311.0e11.357 >a 1 L3L*iqSbm (NJN('.SI,1Ot) 11Y.OOO,iCI f2Yfl0lrJO 99.731.720 1Y.9 5+1011 liorosOwC5N" itil1zUn 64.a3D.CU 5I.937.1100 313 n JwntY. LUSIYW, rd I-0- (ioo0i SkM (NNCS 403j 22A77,001 i9.47lQTO 6-3mn1 .19 , SpoibrV Ooa& 11o0*. 9ook " Mutia Blaer RWC8461) tiTyN,m t5.0'7a.781 t-11.700./M 49.5 41 SpOr1YN,1 a00ftjtobblQ4icW Mwl►YMIrf 81 tltni (W11C8 4611) f11.34C.W0 94ATT.067 f 0 4ri n7~ -14 ? Ilook Pw10". awl Mab SRopws piMCB 4!12) W210.1T0 $t,dl?.7M • 0S4 NaM. s4A' PWN wM) eWWwils EWa b tonNmMl bp lMMralrnsft SWa b buiYMMMIr4eiadWwf am0ud fpMfA bJ OMmRM/I 1rWpi1fda11owW S1IPp1Yp1A AOIMnO tLSwAnM IR GMNfM dObq The aPPatefty lhb is a reo+sws ol tlr nlwoeWrp beMwen aipplr ed dwwd nul mqw Mam a 100 l1%M 4tlaM m-i«1 Pow wW+s) A ("v%"•lWue iss•asr, U&k.o.' at.w appwbr+li «ul.rw a+. r.a..r.. A n.o.w. M.rnw t.p....rw .•upw. d..w ..kw, . rrw" «n.r. a,NaR,on .w 6.wm in iwn «,ute..w are! 11M RMW B.p r.pmerts Wfo Msanar OaMwen Row PmnYm erW f1lW S" The MaZ NMitcrn Mimtly QWn*r0on 9ydna oAICS) k wW Ic tla. !Nn6tw"HS PY V" [wHn#Y Mw! d N"~- dvEty R" Mm"ftV^[:nU an> cfei~ bdn 77 wluOW 7!'Aqr+ M Mhe !>r'Lr] Trvb rrtw ,.q woN v Wrh.sf i !,~)tA'T00J flttijil MarE;ctPlacc Profilt• PMo..d e,i or,b. PrM* om.p, rK TR/1DkWA ~ QM12 AREA Lqebide: .117 2T07 !{d Tw; F1i11C41rg" I!nr SUPP1I penwaI (,ashap"rpM WMr ef R.hi OaP Fa1ot ~M+~w c.~.ai ~i~.a,a,a.. &~orn. (rwcs ~a) i s'~"1 I~ ~ ~h 8 n.29e 0e 125 10 DwpsfntMM bides ExdrdVg lsond Omp1a (MNCIi tGtt) f0i,s00.100 02.4711114 S4,E".M -ai Y OTw Gwv1f IrMrdumdilw SIOroo 0IAI(:543M 111, D71,101 1M_345.I97 8-16.729,sT7 .231 4 Lt.ooganw,. sW. wtnas fN+ucs 46M t2s,432.bs2 W,na ezs sIZez7.1130 -46o o 77 ciot" OWcs 45311 s4,M.414 amAes 11-1100iu -44+ t ooboe suppse.. Boewwr. w,d cw siom twuCS 4sV1 H.taoA~l LI.M,on sAW.ooa .a I r~ e u.oaLiwaw+dgnSa..(wuCS45MI) s1.1041M 1W.eo? 6-1.120Joo 45.0 cu,er►sxens+.owsbetlWlwt(PAIC94slYl s14.10,412 s4.29e.130 t-10,1DP.27e -G+a 41 NaYlras /IdMOn (lIAK'.S 444) f759.OSD,SYd MM /.OStl S-M61/.042 40A 10 pedpft ShOPPIq ~~)KW f{MM l(IAICg 45411 5244,407.142 i31,s",4l2 4-211_111A00 •71_2 1 venat+o 4wdw+. ov+istarv (++ACg+542) sMr,ses t1.700.41e tro3,nsa 261 ! nnoa sew+v E,aead+menb crwca 45431 $e.e26.001 s13.Meoee s+e.7a4aea 33.0 e ia,ds.rwc,a sukrrt+p►%ae.tK^icsrM a+01.710me 51ao.0w,+63 siow.ui to tn rtas.rrastte.Murnn(wWsM,) sft.oW.tn "e.51e,se4 t2.4ni" 2.6 a Lw+raea•Lornce E.r+9 Pl.o.. (fwc6 rml 543,5s.063 f+2.75621e 4.0 1!1 SDamM Food SR+a)n ("Cs 7?2a) W50,1140 f5.t10.fed QO 6 !0 ty#►Yn pLqes - JVopniolc 00Mpqpea (TMICB 7224) i4Y57,6A! 57.7Tf2" L171.630 29 Laakapdswplus Faclor Ay kufustry Substclw . - Ifii 0 m 0 153.0 -Atl G -20 Q <(211 !;U U 0 11 Yem. YwMck l Pan a I • .~a .J. r urmm t 110 ~ fu.61~Y C1~9ols~~ IrrMx~ fa'rx, Gafp Nnani. Grlw 4 fu" lik~- HAICS !!i/0/1lrrrnrCsz€a•=. I ~ Iaduslry Sutwac.frs CM664 rNeClorrV ,~eusww~ e~ ~ st.n~~ Duas lidlr Gw► W YAM L'~~+ 13oNf~ MOidM 6ta r. j ' Apa_eYrnnN SI[n ►Yaat" Mtr»,. , ,nt~m~K:aiRuarqFlata SocRCO: ESFtI b,d rstaU5A0, '.M]W2007 'AarketPiace Profr I.ne a ana. Pb-*a crMW, rK t,.aue.: 47461: Lom/►1wf.: •117.:707 l.-64pla-1*4 Pa1o► b► MbftmwY woP ,t?.& Jfi 400 aiQ lo• AO ?00 4176 KO 476 CHr J 4'4Vr+d~Or~•'• _I ~!~f~~ ] ! MAIr 5~ • , I T 0 ypf11'~?~ In ~ ~ •.r...nrsrtllra_:~ r~ .~4 n1 tqM L , ~ ~ -ur t ,-•..mA f.a~ 60- ~ I :rwl~. L,v)yr• • 11 ~~►=t liw~~ p Mq ~lM1~1Y'Wtr IY/rf Iuc~' ~ 11/V`:5 MPail PMoftaI. WnlMMfe M.fuatc ~ . ~ GiiwP ~~•ue.cn~ 4ie.wl~atArrta~rte:.:, ~ ' ~alGaw/LbodowAYlu,.. VlA Mstai h~.~ _ ,~~..gwlWlQrwlAw~.n I • , «~lr~ Muar p~.~, ~ t~A.~MpI ~ in,. r~.~. w.~.. a.~~ .Sourcr F.SR►pn~lwbtk.' f,Ofl12110 7 CITY OF SPOKAh1E 1fALLEY Request for Council Action Meeting Date: June 19, 2007 City Manager Sign-off' . Iterrt: Check aii that apply; ❑ consent El ald business ❑ new business public hearing Q informatian Xadmin_ report ❑ pending legisipkion AGENDA ITENI 71TLE: Upda#e on jail-related issues. GO1fERNfhkG LEGISLAT10Id' NfA , PREIfIOI.IS COUiVCIL ACTION 7AKEN: NJA 6AC KG ROUND; Yhe C ity does not have its own facilities to incarcera#e those held in relation ta #he commission of misdemeanor ar gross misdemeanor ofFenses. As_such, the City contracts with Spokane County to provide those servi~ces, The County operates twa facilities for the incarceration of inmates, the Spokane Coun#y jail, and Geiger Garrectional Facility, The jail is operated by #he Spokane County Sheriff, and GeGger is opeeated as a department under #he Spokane Cauntp ComrnissEOners_ The jail is considered a rnediurn security facili#y, and can ~ accoirrmodate a rrraxirnurn of 700, Geiger can accommodate up to about 600_ Geiger has sorne programs, such as electronic monitoring and wark release, that take popu4ation pressure o#f of the facility, I have atta ched eve rage daily populations for b otYr fe cilities for the past year, The primary purpose of this presentatian and discussian is to update the Council arl sorne of khe issues going on with incarceratian of inoiates in this area_ 1_ Approxirnately four years aga, Spokane County hired a consultant (Loakinglass Analytics) ta Yrelp determine growth tTends in incarcera#ion far Spakane Caunty, vuhich irrcludes the caties. The concEusion was that there would be a need,fcir an additional 65 beds per year Until 2015. Given ths capacity af the jail and Geiger, the County began planning for the future. 2. In 2044, the BoCC ini#iated the Corrections Alterna#ive Review Board (CARB), The stated goal was to have those entities and persons invalved irr the incarceration of inmates, including jail and Geiger persiDnnel, prosecutars, Public defenders, judges (Dis#rict ancl Superiar cour#s), court adminis#ratofs, and probation, rneet in a group setting #o more closely rnonitor the entire sys#ern_ I am atkaching ahandout that detail5 some of this history. Frorn a rnacro s#andpoint, it can be helpful to view the criftiinal justice system es a web,' 1Nhen . you aPPlY pressure on one side of the web, it creates tensian in many other parks of the web. Sirnilarly, when different cornponents of the justice sys#em a[ter their way of doingthings, it can Yrave unintended conseq+~ences for o#her segrnents. An example could foe that the Sheriff's Deparkment rnay decicEe ta serve a nurnber af old arrest warrants. This would require addi#ionel rnan-hours frorn the Sheriffs Department, would result in less space at the jail, which would reqUire additional jailers to rnonitor_ lt would alsa create additianal cases in court, end heavier case IQa ds for the pros ecutar and defender, This can be 'used for opposite reactions as well, by implementing changes #hat work to reduce the overall wark load. By ge#ting all af the cornponents of the lacal justice system together to talk about the day-to-day problems and experiences, there is a heightened awareness of vvha# the other entities are experiencing. F2epresentatives talk about #hings their agency is thinking about doing, and these are discussed, including impacts. Often times, a discussion will be had - regarding problems in one department with another. The primary focus of the group is to closely monitor the population of jail and Geiger. Closely related to that was to identify ways to reduce the average daily populations af both facilities to reduce costs and to ensure space is available if needed. There have been a number of approaches brought forward by the group, including: - Day reporting (first edition) - This was a program where an inmate would opt-in to the program, did not have any funding from the County, and where the inmates would essentially sit and watch self-improvement videos. It was not widely utilized, and ceased being used after about six rnonths. - Day reporting (second edition) - This program was implemented about a year ago, and _ was funded by the County as a pilot program to determine its value. The initial returns appear to be favorable. This is also an opt-in program, but is much more substantive. Rather than sit around with nothing to do, the participants undergo problem identification and pursuit of solutions to those problems. This can include job training, mandatory job searches, drug treatment, finding housing, and identifying social programs they can or should be involved in. This program is well attended, which removes people from the jail, and helps resolve other issues that often results in the underlying arrest. This program is viewed by CARB as being very successful. - Catch and release - the genesis af this program was an attempt to keep those charged with minor offenses out of jail when the population reaches a certain level, 650. In practice, most of the people who would be part of this approach would not have been booked into jail anyway if the population was at 650. The theory +rvas that if somebody is arrested on something like a driving while license suspended in the 3`d Degree (license suspended for failure to pay traffic fines or show up for traffic court), or shoplifting, or frespassing, the Sheriff would take •them to the jail, book them in, gather current information on the person, and then release them without actually being put in a cell. The benefits identified to support this are that current information can be gathered on the person, and it can be used to separate a person from events that resulted in their arrest. One of the unspoken benefits is that, where before a person knew they were not going to be arrested due to lack of space, now there is at least some consequence ofi the contact with the police. The Court is currently attempting to determine if this program results in more defendants showing up for Court, rather than failing to appear. 7his program has resulted in the City being billed for numerous booking charges that it would not otheiwise have been charged, generally around 12-15 per month. This year, each booking charge is approximately $113. The County is _ utilizing the increased revenue from this program to help pay for additional jailors. - The District Court judges, Court Administrator, jail and Geiger identified a need to change their incarceration orders coming from Court to make transfers from jail to Geiger occur more easily. Previously, there as an issue of the judges having to check appropriate boxes to enable such transfers. The new paperwork identifies all inmates can be transferred, unless there is something particular about the person's background (gang) or conviction record that would preclude going to Geiger. - Mental health - CARB lceeps close tabs on what occurs with mental health, and impacts on the system. - Drug treatment - Geiger is in the beginning stages of securing treatment for meth addiction for inmates. For the most part, inmate stays at Geiger are short enough that meaningful treatment is not successful. However, there are inmates that do stay long enough , that would benefit. ' 3. Geiger is located on the periphery of the Spokane Airport. The current lease agreement expires in 2012: and they have been notified by the Airport Board that the lease will not be renewed. As such, Geiger will need to relocate prior to that. • - 4. There is discussion lately about consolidating management and operation of the jail and Geiger facilities under either the BoCC, or under the Sheriff. As mentioned above, #he BoCC opera#es Geiger, and the Sheriff operates the jail. It is unclear at this point what the outcome of this discussion will be. There are potential cost implications as a result of changes in the union contract if the consolidation occurs. 5. Most of the work of the CARB over the past 3 years has been an attempt to delay, as long as reasonable; the necessity of building a new jail facility. The existing facility was finished and opened 25 years ago, and was not intended to accommodate the number of inmates it currently has. There are a number'of options being discussed, all of which would have a considerable cost to the community. Some ofi the discussion points include: - a combined facility with Geiger and jail; where to locate the facility; - whether to combine with court, prosecutor, defenders and probation as a"criminal justice center"; - timing; - funding options. I am attaching hvo jail iacility construction time lines, one from February 2007, and the other ~ from June 2007, so you can see any changes that occurred between the two. In the mean time, the County is working to figure out how to address short-term housing needs. These solutions include putting temporary structures at Geiger, and/or converting the Department of Ernzrgency Management building on the County campus into a temporary jail facility. I am attaching presentation materials that explain these options, along with their . projec#ed costs. OPTIONS: NA RECOMMENDED ACTION OR MOTION: NA BUDGETIFINANCIAL IMPACTS: The City's agreement for jail services is budgeted in 2007 at $420,806_ 7he Geiger agreement is budgeted at $381,600. STAFF CONTACT: Cary Driskell, Deputy City Attorney ATTACHMENTS: Six attachments. , f s~ex~ ox~ans~on ~'1an - F~t~ru 3 ail . . ~ . , _i..... ~ ~ . . . . - . . , _ . V , ~ ~r ,,,Y ~ ~ • rq , i y ; . . , ,4- , ~ ~~,~:7's . • ~ ~ . t` rta' ~ RS x y' I J` • ,~~~i~~G~r _ ~ ♦ G! T"',j'"iLt' ~:v~S~.ry....!y ...c1 6 i"j~'.~r:`~..., .yyy ~ M~ ~~:1- •NYy .;r .fn~. ( ~S}' ^ N'I~.X: ~ l rl~~A~~s •.b•^'" ~.j'y~~'~i~` ' l• ~'7.• ~ ylyi2 ! j.~1 : ~J ~ ~i5~ aI~ ~ r~Z/ ' t. ~ • f ~ Spokane County Sheriff s Office - Jai.l :Uivision Histofy atad ACtion .Plan for a Neiv Jail oY,Iuil Expa►zsion ita 5pokane Cliron4loLrica1 Historv: :1'tine 2000 ° Sherifi Sterk asketl the T~Tational Institute of Corrections (INTIC) for assistance in deterutiniue our needs for jail expansipn. The 'NIIC sent Mark Cunniff who spent 3 days inteiviewuig elected o.f.ficials and criminal justice depariment heads. As a result, C-tiiuiiff recotiunended ttiat we hire a crirni.nal justiee analysl' to de#enmine what was drivino the dcmand for adult jail becis in Spokane Couiiry. 2003 ~ The Board of C:ounty Coiluuissioners (BOCC) approveci the hiring of Lookinglass Analytics to deiermine growth n-ends which drive the demancl for adult jail beds. . The analysis anticipated tliat Spok.ane Cnunty would require an addieional 65 beds . pcr year unti12015. 2004 • i30CC and the Chief Executive Officer, Francine 13oxer; uiitiated the Correcrions Alternative Review Board (CARi3) to look at alternaeives cQ jail•incarceration. , The CARB group meets bi-monthly to discuss these alternative solutions and ' ideas to keep the jai_l population down. The meeting serves as a commullication foi-uin Ueriveen the courts, prosecutor, public defender, jail, Ge.iger, and law enfureement. 2005 ° Slieriff Scerk has held several mcctinas that included the U.S. Attoiney, U.S. Tvfarshal and IUCaI officials. Wc disciuscd rnaking the Spokaue area a hub for the ' U.S. Marshal Transport operation. Also discussed recnodel or modular housing at Geiger fo house rnedium custody inmates from the jail in orcler to allow the 'U.S. Marshal lo bring inmates back to jail that have been housed elsewhere ciue co our population crisis. • At the directian af Sheriff Sterk and Jail Coirunander J'erry J3rady, Sgt. Michael Sparber is appointed to lead the jail expausion project and to fonii the J3il Fxpansinn Team (7FT). _ ■ Lt. Roluscheib, Sgt. Sparber and Don Cnon arl•ended the iNIC coursc, Muriagilig . .Itli.l desr'gn tr.nd Coi7strtcctiat, iu Longmont Colorado. A 40 haur course useful in jail planning anci desigm, getting started, turing cousultauts, architects aiid foiluing . . local teauis. Tlie TTIC reconunend tliar agroup uf Spokane local executives attend the Planning of New instihitions (YONl) familiarization course helci in. TdononU»t Coloracio. . 1 r''`, ■ 1"wo architect fimis were ask.ed to provide us a snapsbot of whaC an addition io . the existing jail might look lilce and where it would be located. - • One proposal would expazid the eYistuig facility north, at a cost in the neighborhood of $$0 million dollars. Tlus optioii «=otild add an additional 1000 beds. IIowever, this option is a Ip to 15 year solutioci and might require future expansions to lceep pa~e with the current growth trends. Aceording to the arctutects, it is almost hvice as ex.pensive to builcl a high rise structure than a lulear faeility aud . space near t1ae existing jail will become sparsc, whieh limits the ~ avai]able sPace for futuze expansions. A second proposal creates a criminal juseice campus encompassing the jail, Geiger, St2perior aiid 17istrict courts, pr.pser.utors, public def'enciers, Department of Correctiocis and law enforcement agencies. This would require that all agencies movc to a new location. The cost for this project would be arounci $450 million depending on the price of the land. This proposal would be an exPandable plan that 4vould serve the county for many years and fiee up existivg campus space for other county departments. An obvious drawback is the relatively high cost. The plus is a centralized crini.iual justice center capable of fiihire expausion. Current Condicions: "1"here is no doubt that the dealand .f.or jail liousing bas outpaced the available bed space for several years now. Dotible bunking, inizlate5 Sleeping on the floor, assaults, and inrnace managernent problcros are soilie of the obvious indicators that we are nearing a crisis level in Spokane County. Even with the assisrance of Geiger Corrections Center, our combuied populations near 1400. The existing faciliYy, openeci in 1986 and is rapidly deteriorating. Boilers, elevators, ronfing, and gener.al maintenance must be perforcned on priority basis in ordcr to keep the facility operational. ' . We are facing a deadline from the 'U.S. Department of Justice because of the displacecneut of federal 'uunates. New laws deinancl that we come into compliancc with the Ainericaus tivith Disabilities Act. .l-lowever, the Sp4kane County Jail may be able to delay cotnplianee, if we can sh.ow «re are actively planning an expansion or new facility. .}3ooking restrictions bave af.forcled the jail opportunities eo control the accupancy vf available beci space but at a cost af allowing ininor crime to tlo«rish without conscquerice. . . 2 e. Time to Beizin: . ~i The \'IC is one of the foremost authorities in new jail desigu aud jail ` e~pansiou plaiuiing projects in the United States. The NT]:C strongly recommends the use of a consultant to act as the "buyers' representative" to aid in getting the , most e.f.fcient, secure, and least costly facility. 'i`be consultant will aid the . criuuval justice community to lay a sound foundation before construction. The NTIC estimates ihat nearly one third of the construction budgec is spent on the consultaut. A consultant would assist with: • Identify funding sources • Aiding with squar.e footage requircments ' ° Assistinb with arclutect selecting ■ Help to create a criinuial jusiice master plan ■ Tdentif"y and hire other consultants as necessary ■!'rogram the new facility to meet expectations IC iS timc ro select a consultant thae will make up onc component of the project team, wliich will include: engineer.s, architeces, and the builders. It is unportaut that each component of the teain loses anonynity anci wrork together to uieet our . needs. :FTaving expertise in correctional construction and uncierstand the uniRueness of the security considerations of a jail is paramount. The team shoulcl . design the project with benchmarks or a continuum of occupancy, t.hus allawing occupancy Fo take place as fuuciing becomes available or in phases. , Spokane County should also fonn a Criminal Justiice Advisory Croup (C-rag) to scrve as a govemance committee to clearly define the expectations and direct the Criminal Justice conuuun.ity in regarci<S tA the jail eYpaiision. '1"}iis group would serve in a leadership capacity, thus overseeing sub-groups such as: Jet, CART3, citiren advisory groups; and oth.er sub-commiteees as it clccts. Eldditional Com.ments: A.ttached is a copy of'"Jail Plartning and Nxpansion - Local Ofiicials ancl Tbeir Role,t". This is a National:Custitute vf Conections publicaiions and should Ue required r.eacling for anyone contemplating newjail canstruction or jail expansion. Also inclucieci; is an article detailulg the planning of a netiv jail in Chisago County Nliiuiesota. L,t. R.ohnscheib and Sgt. Sparber had the plmsure of attcnding classes with Ctusago County Slzerii,'f Todd Rivard and County Execukive Joliii Ivl:oosey as well as jail eonsultant Dei-Lnis Liebert while at the NriC cainpus in Colorado last suinmer. The articlc is uiterestulg ui tliat it cletails the initial pr.ocess of plnunirig a new jail lhere. . 3 ~ ~ . i ~ . . - . an . . Hous tlod ~p repared by the ~etention ProjeCtTea►~ . June 2d07 The need for a short- term plan •The construction of a ne`v facility ~vill take at least 5yeais to complete . . ri"he inxxa.ate population is growi.n.g at approx-imately 65 beds per ycar - for an anticipated increase of 325 beds •Flexa.bil.i.t~T to shuffle popu].arion `vithin the cuxxent facility is grcatly needed to restore the Spokane County ["atl to direct supervision. ~Funding for thc new facility is not an absolute * The construction o£ the tcmpoxary housing is abaut onc yeat ativay fox cor.n.pletian . The objectives 1. Develop a short-tcrm p1an £ox housing appxoximately 180 to 3 2~ zx~~n~.z~.1um to low medium security inmate s 2. Construct t11c mast efficient model fox opexations, 'Wifih the . least i.mpact on the citizcns of. Spok.ane Count}7- 3. To alle-\nate ovexcxowded cQnditions i~a the Spokane County jail SI*te* Assumptions 1. -Utilization of 12 hr sh.iffis 2. Dix:.ect Supe~.-~T.ision . 3. Ratios af roughly 1 offzcex to 60 a.nmatcs 4. Medium ta ininimuzn intnate populati.on. 5. Safety and security of thc staff, public, and in~.nates `vill be - adequate fax site. .Some e.Iem ents wo uld n e e d to be neo- rot~ated wlth labor Lln1012s . . . . . ; \ ~ l J.1 Option # 1 Plac'ing bwo temparary "Sprungs" stxuctures at C-eigcr Corrections Centcr Spxungs wcre appraved by: . Spokane Znternational Airpart 13oar.ci Qn May 16, 2007 G 1hSTf~N~' S1'RUC7URES SMUN PHOTO ~y p t ••.r 1? J7tr Yi. s. ' S ij ~~~~~.,x,i C~ ti g ~~~•~y• ` ,'=J .:.`-`.'~.~'~,~f, D o K:~,. ~ , . 1L : . • ~ c: ~ i? ~ F C ~~'i'~~t,~k: ~ C ' ~ ~ ~yi.: ~..c , l'~' ~ a „ •1.~ ~ ~ } t-~ i m 1 ♦a' T i'~.1 " i a~ j~j ~ ~ CZ il ~ • ~a~ ~ _ `Q'. , ~ 0 3 ~ ~.`x C:. ~ -~~.•'ti' • v,' ~ r Q ~ 1 • ~ ~a ~ 3 O *rt.;,._ f ; ` • ! n rti .Vi _ ..y - ~ ~ C ~ j ~ I ~ ~ ;~ti ~ _T ~ ~ j ~ ~ ~ i ' • I~~...,,', tc, 1'- ~1`~•~ ~~'f~'~i: ~ c{ . j~ ~ ' r~'{, ti'•: th '~'Jk: ~ ,.~~-.-3„- ~ ~ p ~ r< ~ 1 '~'-r•;~~; Oy n y~F~.. •r. h e '~~'`•`f t1 ^ ~ . - 'F • ~ ~li ; ' ~E 1 ~ . : ' t ~ ~ M ~,.~t~ 1r.~•~.4. N4 ~~•y• r, y.f'~. 3~ '!i~$ti' i~•, x ~ 'i.- r K ~"1;. . ~ `1 ° i~:~ ~~-y; :s..i i'-~,i{*"2• 0 0 _4.,1 , ^ 3 ' ~ zi~.~ .:.-:~r~•. . Hs►~~~ o~-~ ~ ► ~ s~~ni~na~s ~.r4~~0~~ . ~!d . ~ j ~ 'J ~6 rV ,j,~. ° _ _ _ .~1t,~; ~ • J C•l, . . . . . . . _ . - - + . . 1` ` ~ uf•~~~, fl8"L' E-G 9;9~L60•.~ _ e!i IL•'3ii ; 1 . ~9fS6l56 6 ~fs33 j 1 . . • ' y..., 9~ T~i:t ~ i • j~ r'%i1i,c- 'J,..~ 9~C°Q e"eCs 1 ~ . ps ~ ~'~5 . . (.y ~ p ~E ~ ( ~ -9- - . F ~ i ' • . 6 ShC£91~'i~-^.~ St~•~9e~a 1 t~ ~c~~ct3 6 i ' . ~ ~!~~I~ • ~'F`~JC'C~.`{~,~ wI'.+i q6~~ats r• k ~ ID ~ • . . ---l-;~, ---L ~ ` ;••--.~::i; • • . . -Zo • 1 ~ ty . ~ Cr n .~r~~ . r , ~-~--d , , . • ` i - ~ .stl- _ . ~ ~ ~..r:~.~.... . :~~Y•..... A,. . K ,,n,; . ~ . ' ~ t ~ ~t•r ~ ' ~ ~ 1 . . . .L.:e . ;i:• "7-1~ i_`_T-. ~ . < < . . ~ i ~ 1~4 • . ~ $ ~ ~ ' • ' ~ N _ . - - - - - - - . . ~ ~ ~ , ~ . , ~ tr-M: ~ai~-1,.~ i ~ _ _ . . , ~ . _ . _ J ~ ~ ' ` .C ~ _ ~ , • T ~ • 4 ~ ♦ 3~ ; . - . • ~ , 1- Ontion # 1- First Year Costs Construction costs 23817,000 G-eiger apexational- costs 2.714,119 $D)531J19 Coi1struction casts 2,817,000 SCJ Operational costs 2,956,124' D,77 3,124 , . ' ~ 1~ • • . 1~ ` J Omion # 1- Yearlv Costs G-eiux $2-15-493333 . SCL $2)791)338 [Suppox-t d.ata u1 appenclix- of 11andout] Option #1 Points 1. A11ows the jail to go-back to oxigina1 dcsign af clircct . supez-vision tivha.ch it tuas created for. 2. Wo-uld have to uc county funds to develap a site fox the stxuct-ure5 wka.a.ch `vould ultimately would bc toxn down and rcmoved by the County . • ~ . _ ~ ,~a~'.pLls . -t111ent °f Qa Cou~~ . . ~ ),.e eN-'~ . ~ yl-elg°- se~.`\qces ~ . . ana~~~ela t ~ - • ~ • V • u.na ' u..a , ' . ' I LJ I r _ • . . ' ~ ` ~ • _ ' . , . ~ ' . , . . . ~ 1..J~ - . . . - . . ~ ~ . n x.r ~ ` ~ x:f•~.'~. , ~ , • . Ij~~" ' ~ • ~ { ! ~ _ . ~ M• 1 ~V7 flA ^ . . , . . ~ u~oo os;ooo ~ s W- 0~~~. , fig, VnAAr' ti r, --1 007 . . . DEM Costs. Gonstruction costs 2,925,343 Opexational costs 1,328,225 $4,253,568 [Support dctails an appencli~z of the haildout] Option # 2 Points . 1. Remadeled facitity has potential for long-term use. . .2. AUows the ja.il to go back to ariginr.,d design of direct supe.rNrision which it was created for . It is. clo s c in pxox.imit:y to the couxts and existtng j ail 4. Zt makes use of cxisting County otivned property 5. Wo-uld becom.c the train.ing made.l site for behavior based class.ification and direct supervis'lon. . ~ i J . ~ 0*%tion 3 ~ 171aca.ng Spxungs "M the Wilbert Vault Site ~ r ~ , ~ . 1 ~ • ' • ~~PJ- ~ ~ . i~b IJa1tTH ! ' ~r 3 r ( i ~ ( ~ t~l L ~ ~ • ' r . 13`J'~ ~1 I "1V . ' '~1~, ~7• ` . ~ ~ ~ T.~ 120 +J ~GV E ~ . C•_~+.._r . L'c ~ G a . < ~y ~ ~ ~ • CI ~co_el _ . ~ ~ ~ ~ ~ • , Q d) I « ~ ~ ~ • ~ h ~ ~ • ~ / ~ • ' ~ _ . 1 _ ~ yr,.~.~ ~ V'r." ~ _ e~ `tfH S 4p/ ~_~lauu G'~ G~ i+ll-~~ • PP.!1t P,R'~"r' fiA; BE•C ~tG?~7ED} ..•3i.~i~idi i l , . I e~1L89'~~1~ Q~'~~e! ' ~ • ~ r - •r....a-.&.-~~~- 'u ~a l..s'r~.r~y~" ~ I_~_ IZPG lu I - ~ `c~ ~ r•... ~ . w , .✓t:• ' ~ a• y r1r' - - ~ " • ~ . ~ ~ . L~ , o .~_:....._._t~, , • ~ _ ~ ° , rs _ _ ' V • - . r ' ' ~ 1 ~ , . . . ~ n~ . `~,k . • ~~1. ~ ' ~ , tJ ~ x . ~ r ~ . \~;J ~ \ z • = 1. . ~ a , , . ~ ~y ~ • • 4 . \ ' 't- ` . \tf~~ . 1-0 ~ " ~ - , 'C ED A R' ~ Olption #3 Points . + . 1. 'Utili7es County otivned propert~T 2. Rcgional S'iting Process £ox essenti.al pub.lic facilities 3. Absence o£ e-,isti.ng in.£xa-sttucture incxeases staf~ing costs and basicall}T -wo-ald need to be a stand alone or third corrections center. Recommendation The Shei-iff is iecammend.ing the p.l.acement of Sprungs at Gei.ger Coxxecra.ons Ccn.tcr as the prcferrcd short texm housxng pl.a.n, sfiaffed -wzth Shexz£f cm..ployees. As tt-ie projected inmate growth bcg7ns to eacced the capacity of the Spl-ungs or at a cornbi,ncd poptilation of 1500 ix.tmatcs, bcgiaa. xcmo.l.dita_g tlae DEM building. We are also recoinmencling -d-lat the leadexship of De-tention ScrViccs be placed under. the c3irection of Sheriff Ozzie Knezovich and we be pefmit-ted -co bcgin -woxkiaig on the numexous .i.inpact bargaining details that will have to be address in a merger. If staffmg ox contt-actual issues prcvenfi thc integration of Sheriff . . em.ployees at Geiger, we wou.ld .liJ~e to p_r.occcd U11th the DE:M bu.i.l.d~.zp, as -a shoxt tcma }aousiog optioi-1 unt-i.l tl-ie issues can be resolved. , ~ _ . . End fAaY,4".zCo, ~ Spokane County - Detention Facility Planning and Construction Time Line I 1 2007 2t'X78 200QI 2010 2011 2012 2013 ( Activitv lNDJFIj;I,~AIAJJASO~:DJFAtAI/JJASO ~JFG1A61JJASONDJFh1Afl.JJAS IJUJPNA1AJJASONUJFAIA111JJASONUJFNA6IJ Planniny J ~ ~ _ i IlOr.a1 fsc(lily v9sUs ~ zl I - - - - - - - slGatnerRPQlntormstlon I_ I_ - - - ~ _ i - - - - ~A JASOND sl)Aci11•lill;~soi%FI.. + ! ` ~ _ - - - - - - - - - - - - - 51lacuo Orafl RFO for roviow I,PONI Fropram. Colorado I' _ - - ' - _ - - _ - ~I~nal~o and Issue DetenUon Planr~er FtFU 1.1 e ~Select Rt~0 Evslue?ian Camm. e e ~o ) ~ ' t ~ - - - ° ~ - ~Fann OclcnUect Plunru us Gtoitarl , _ _ - - - - - ~ - tu Recaive RF4 ResPOnsas I ~ _ - ~ - - - - - - - - - - 1/~}ZC4IC%Y RCSS>~~+~%y. GCIUd (i I'llfE~ Jrsil P1.`f11iP.!f a: ` 121 Phaso 1: Oevclon ~•1a;tcr Plan (0 moriths)J _ _ u) Htiaso 2: SUo rlnaMdsfSeloctlon B Faa Rrosl f10 monttul , . 4-1 t4If~11~11CL"duCSti~(1lEUfId155UeF'(OmoNoll rystnw ruc nths wn:cmrate~ ? z5lGencril Obiiig~d'onn aand iw^uo Nov. 7.~08 I _ IrcmeecturafDeign ~ - - ~ j I - - - _Ilssue l'tFQ for AlL" Scrvkes - - - _ - - ~ - - - - - - _ - - - - 21ReDC:i~N,Reviewl5eleetlllire Nr ~ ` ' ` a Si:o purohasel~lc-mloPmcnt ! AfCF1I1eCIl1fHI DE5ISINBIdCi(IQ I~OCUI7LCftiS 11 manths - - - •'Ltis riroklui,i~ anitiniembS: - - - - _ - - - _ _ ~ . 51 l3atKfing cI Con,truUion ContractAviard I ~I CanstruGlvn ( 18 rnanths) ~ _ . < "Ccn:lructi%m. V7, efTransUfun 7eam75lflff IraliYnn -I 4t I TrnnslicnTeani 1~51afhaill[~L~p' eJOcwpatuy (Octabar2012) _ _ _ - - i i =i i i ~ - - - - -i i - - - - cenario 2 -if Site AnlysiclSl¢ctiR racifit Pr`innccurs afler hond (6ue _ _ _ _ _ _ _ ~ _ _ _ _ Design silasue 12FO (or AfE Sorrbcos I ~ 2iRecelvVI7evlg,rJSelocVHir9 NE - - - - - - - - - - _ _ - ~ - i=1SIFe Ma1yslsfSelectinn 8 Facllltv Prorammin _ t.e AnJ eir.mro~-„rn 31Si2c PurcAaselOcvclnpment ~ -8no1Rjr d~d: _ 4IFvehitoetunl Dosignl0iddiruiQfleu~ m~ts i f rrttmllM - - ~ :De;IpN3bdin aeainer5;s, I 51 Blddlnn alGansiructlan ConUECt Awarcl - - - ' 7~Ci)71S1YtlCl{Ofl (SS PDMIh9) ~ _ ~ oTraMilhonTeairilSWfftr:dnirut• 1111 I Yimtsllion7eem. 'ISIet;Krii.~l~~I s Oca anc (octabar 20t3)_ ~ _ 1 - I 1 ~ ~ ~~~1 I I I ~ ~ • ~ ~ ; ~~i IFOe,s,xa,7 1 Spokane County - Jail Facility Planning and Construction Time Line . j zaos 2007 aooa i zoos 2010 zosti 2012 2013 Actlvilv N 9 J FtdAtAJ J ASOVDJ Ff/,A tl,J J ASOt:DJ F1SAIdJ JASONDJ FtdAn1J J ASONDJ FGIAMJ J A50PtDJ FMAAiJ J nSOPlDJ F►dAA1J Planniny t ILowl tadllty vlslts ~ • - ~ ~ - zl 1 ~ - - s Gathor RFo Intwmaflon ~ - - - - . Vicit FLII .boro. FL. ~ • c Iswn DnH RFa for ro•riew c NONI Propram. Culomdo ~ i f I i1 I I jFinatLO and Issuo Jap Plarutcf RF~ elSekY:tRPQEvalaa4ionCommil!oo sco9 a~ o ~j ~ ~ e Fc~rtn JaD Plaming Gra~p ~ - - - - - - - - :o Roceeva RFO I'tesponsoc ~ • st Ravlow itoapone9s, Solect & Wirc Jia9 Flannsr as PlvI:.o 1: Dovufon hSasLer Plan wleh Plnnoac (0 months) I'6tS1D0:57~1Kro~il - i~IPhaso 2 Fa,r,iG1v Proaramminnl5ali: Faw:;slsJSelacllon (0 mvn[hs1 Pig 515UfKtSil I I I I ie IPut~ic Educu4lavBontl lasme Prornulata O:iGI tro mer2As canurtV ~i- 15IGanelsl pWipntlon 9oixl Ir.sueNov. 2005) ` F--- ~;ArChltucWral Das(c~n ' I leeuo RFQ tor NE Sorricos I 2~}~C~f:EfIYVRUV1L"NlS4•ICCUNIfO AJEI , sUaourdia.-,uldovclopmant I I~ I~ ~ olF.irctia>~~e~:e{ + 4 ArcNilar.tural IJesfqNBiddhnn DnaimanL 0 t monih, _ boZl ~ ~6M~,p~YitoAla~l~ - - - - - - ! i ~ - ^ - - ' - ~ s BY.ltlinp mtd ConslnicUon Contract Award . 9ItIC~ I ~ c Constructmn ( 18 monlh.) 7 slan Ir.ilnnu BIOCCM,nSy, (Fcb.2012) `I I~,~~- I 1 I, i- - ITi I Somario 2- If Facitltv Proqrornm.n lSito Ma1.y.islSatecQon ocwrs aNar bond leaia ~A'rc~"ltoctunfUosistri I ~ _ - _ - - - - - - I I I- -I-~ - - - Fzllssuo FIFQ tc~t/VE Sorvicos ~f --i-r~ ~ _LB- lRccclvefRoview/Solaa.fHire!'~ ~ v', 13 Fxllity F'rogrammingfSite MslyStslSel~ztian (Phaso Y irom &,)a•: e. nP °Q;a~ntUit~'!81 I ~ a Slto PurchasefDevelDMeN l 4 A[t!JlRUtual0os1pNBltltltt~ DocumoMC !11 nrwtth:: _ $Das -tflHfddlnP D`ocumd-'" ' -i- SIBultlinnmx! Con~~tnictlon ConlractAwara ~(dilftrail ---~`E~ 61Conslrtto110n f 56 n10tt1hcl I - - ~ I-iGod~siiuo?loit~f±~#:r,~SP`_t,_~tr?iia'~,~ - 71~ls1ttr3niiM ~ - ~ 6 acwpancf (Doc. 2012) - - i GEIGER CORRECTIONS CENTER - 2006 AVERAGE DAILY POPULATION (BY PROGRAM) (PER BILLING REGISTERS) CP WC WR CAMP FED WR FED EM EM TOTAL JANUARY 410.7 47.7 37.4 , 16.2 0.0 0.0 55.9 567.9 FEBRUARY 454.4 46.9 37.6 15.0 0.0 0.0 73.1 586.9 MARCN 402.9 51.1 40.0 14.0 0.0 0.0 86.4 594.4 APRIL 395.9 50.6 56.4 15.0 0.0 0.0 76.4 594.3 MAY 364.3 48.7 44.6 15.2 23.7 0.4 75.7 572.7 JUNE 342.9 53.4 51.5 15.0 8.6 0.0 71.0 542.4 JULY 324.8 61.5 53.9 14.7 7.1 0.0 60.6 522.6 AUGUST 345.1 61.1 55.0 12.7 7.8 0.0 75.6 557.4 SEPTEIl4BER 358.9 82.5 48.2 15.0 9.2 0.0 78.3 582.1 OC708ER 342.4 82.4 47.2 13.6 10.3 0.0 86,0 582.0 NOVEMBER 357.8 78.5 45.4 12.9 7.3 0.0 77.4 579.4 DECEMBER 351.2 69_5 33.0 12.0 7.9 0.0 68.1 541.7 YTD ADP 367_6 61.2 45.9 14.3 6.8 0.0 73.7 569.5 64.55% 10.74% 8.05% 2.511% 1.20`/a 0.01 % 12.94% 1 . / " The foilowing information is based on the Average Daily Population for inmates housed at the Spokane County Jail from March.2006 - March 2007 March 2006 618 April 2006 632 May 2006 641 June 2006 627 July 2006 646 August 2006 653 . September 2006 634 October 2006 640 November 2006 638 . December 2006 . . 606 January 2007 613 February 2007 625 March 2007 643 April 2007 (month not complete) 657 ~ . ~ CITY OF SPOKANE VALLEY Request for Council Action . Meeting Date: June 19, 2007 City Manager Sign-off: Item: Check all that apply: 0 consent [j old business ❑ new business ❑ public hearing ❑ information XXadmin. report ❑ pending fegislation AGENDA ITEM TITLE : Law Enforcement Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Chief Rick VanLeuven was appointed as Chief of Police of the Spokane Valley Police Department as of March 16, 2007. He has been asked to present to the City Council an update reference important issues and particular concerns of law enforcement, specifically as related to the citizens of the City of Spokane Valley. Following this update, he will attempt to answer any questions the Council may have. OPTIONS: RECOMMENDED ACTION OR MOTION: _ BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Chief Rick VanLeuven ~ ~ . ATTACHMENTS PowerPoint presentation ~ / ~VANLEU ~4~ CH_ EF OF PO J~ SPOKANE V~L~ El(( PO...I'~E D~Ei~AR~~ME~1~' JUNE 19, 2007 ~ The Spokane Valley Police Department is a contract law - enforcement agency, partnering with the Spokane County Sheriffs - Department to provide a safe environment for the citizens, businesses, and visitors of the City of Spokane Valley. We are committed to providing this environment through quality management and continual assessment and improvement of our law enforcement operations and related programs. Our goal is to promote and maintain a safe community by providing crisis intervention, enforcement of civil and criminal laws, investigation of crimes, and by educating citizens in crime prevention, community involvement and interaction with law enforcement. Our contracting relationship allows for the sharing~of many of our resources, allowing both the SVPD and SCSO to operate at peak efficiency without dupl.icating services. The Spokane Valley Police Department and its employees are dedicated to providing constantly improved state-of-the-art law enforcement services and passionate community involvement to make the City of Spokane Valley a safe, friendly, thriving community.. qcmfff"t i a% b - ■ Enha~ce id~~~~~ty ~~okane "ValIey P'olice Department ■ Emphasize dep~artment-wide str~tegies and goaIs: - Training - Leadershrp - Management skills - Improvrement of cornmunication between different divisior~~ and units - Develop informa1 recognition program for empIoy+~~~ - Morale buil+der - Recognize autstand~~~ efforts ~ _ i ♦ w { _ ' ~ ! y` : . . lM.y~ ~ ~ .?A 4 .lr".wY~ It i+'s~~ +i',... '4 ~ •x , _ ' ~ ~E ~ , ~ • ~ . -„p . . . . ) 2f' 4 ~ 1 l ~ . ` - ~ 40p1C~'~ ~1 ~ ~ l. ~n i, ' • • . ~:1~ . . ~ t ~ QVMV** ■ Drug Enforcement (provided by shared resou rce u n its) ■ Gang Enforcement Team (GET) ■ Property Crime Investigations ■ Traffic and Patrol ■ Communications Infrastructure ■ S.C.O.P.E. motm ^ W"t qEEqq • Investigative Support - Unit (ISU) : 0000, • Spokane Regional Drug Task Force (SRDTF) ~ • Drug Enforcement n Task ~ Ad ministratio Force (DEA) ` 1 f- ~ , _ • •l , t ~s. . j~;-.,~ 1k'' ~ '1/7 ~►1) , • DEC detective +~(Dru 9 ) Endan9ered Children • ' P~~ , . w • Focuses on actir~~ street level crirnes in Spokane County area • Investigates 1ocal drug and vice operations, utili~~s under~over operat%onal investigative techniqu~~ • Provides educational contacts wi~~ ~ommun~ty, increasin+~ awareness and drug re~ognitior~ • Wvr~s with Patrol, enhances foNl~~-up inv►estigatior~ ~n felvny drug arres#.s • Includes a designated DEC (Drug End~~~ered Children) detective WOt(* *t* ■ Training specific to position ■ Accompanies other officers on search warrants where children are known to live in residence ■ Measures, records and photographs all items of controlled substances, drugs, weapons, paraphernalia and pornography that may present danger to children • Rosehaven Trailer Park search warrant: syringes in bassinet, drugs on floor, sawed- off shotgun on floor ■ Edgecliff apartment: crack cocaine in cereal box ■ Liaisons with CPS (Child Protective Services) prior to search warrants • Great relationship between agencies ■ Caseworker present when needed to take custody of children ■ Places DEC stamp on case reports involving endangered children • Priority given by prosecutor's office to stamped cases ■ Approximately 400 children placed by law enforcement and CPS since 2003 ~ ■ ~ p a a T[4* ~ L~ W ■ Officers from local law enforcement agencies: SPD, SCSO, SVPD, and WSP ■ Focuses on mid- to upper-level drug trafficking organizations with a Spokane area nexus ■ Multi-defendant cases ■ Supports and facilitates the advancement of local ISU cases, i.e., to work toward the source of supply ■ Separate unit frorn S RDTF ■ Focuses on upper level drug organizations with ' _ - 4 e ,i national or international , nexus ; . ~ ; . , ■ Federal prosecution, ~ longer sentences f - Fi - os oft.na~ , e _ ~ • Methamphetamine , clcicri • Meth labs - Y r 1 . . • Mar~~uana ' ~r • Crack Cocaine ~ Im"'AMA . ~ / , ■ Accounts for approximately • 2006 25 labs in Spokane 45% of all of our felony drug County, 17 worked by arrests Sheriff s Office and 8 by Spokane Police Department; Spokane Valley, 2 partial ■ 80% imported from Mexico labs and southwestern United ■ Meth incidents (labs and States (crystal meth) dump sites) in Spokane County increased 33% in 2006 above 2005 numbers ■ 85% of all identity theft • Spokane Count7or 3rd highest cases involve in Washington meth methamphetamine incidents, ranks behind Pierce County (#1) and King County (#2) ■ Proactively working methamphetamine precursor chemical cases, positive results - a K , ■ 1146 P1ants seized in Spokane County ir~ ~ 2006 was record y►ear in Washington stat~, 144,400 pIants sei~ed ■ Spokane Caunty 3rd highest in state for in+door marijuana grows, behind Kirt~ ~nd Snohomish Coun#ies - Spokane Valley Police Departrm~~t very active in Marijuanau E radication Prograrr~ (MEP) ■ ■ On the rise ~ ~ , " ' ~ ■ Primarily brought in ' by gang members $193,000 seized from crack cocaine dealer operating in Spokane County - stored in trunk of his car i ~ t ~ ^ ~ ~ 1.'`~~ ~ ` , • ~ rm-`~ ~ i ~ oo% ~~►yy T",'•~ I ~ ` ~ ~f.,R' ~ ' ` ~ ~ ~ ~r 1~ ~ - - ~ 1`, ' Z _ ~ ` - . w ' ~ • • i . ~ ~ . ~ . . . ~ , ~ i . ~ I " • f 1 • ~ ~ 1 j r ~ I r ~ ~ f ` ~ ~~n0. ~ , . ~ r . 1•~.3~-.. ~ i ESCENf - - 1 ~ ~:l1 ; ' ~q GE NT Ot~Q , ,A K ~►ara ~ ~ t~ Fu l ~ ' flo t 1t I rn l. Tr%@a ■ September 2006: Gang enforcement units from City of Spokane, Spokane County, and Department of Corrections combined ■ Onl gang enforcement unit in the state with this makeup: SC O, SVPD, SPD, full-time DOC officers, ATF, FBI, prosecutors ■ Community educational presentations ■ Confirmed 916 gang members (increase from 638 in September 2006), representing 50 different gangs, along with 6500 gang associates ■ 201 arrests in first quarter of 2007 ■ 94 prosecution cases involving combined firearms crime in last 9 months ■ Spokane County Jail daily gang member/associate population averages 24%, Geiger averages 12% ■ 100 firearms seized, recovered and/or taken off the streets in last nine months d during seacch warrant Guns seiZe ~ , ~ ~ t ~ 4 ~ F • , A'~~ ~l t y. , +J' I + ' ~ s ~ f i•~~ . . . i _ _I _ • . Cri Gang Me~be'~ . .s t i LpCa~ p . i rown Gang Set liome9 . . . . _ . ~ , _ ~ ~ - - , ` ,w,~, . ...:..----r"' ,,,,,,,,~,,,~,I,~•,.~ . ~ { - i ~ ~ ► - w _ ' . ~ ✓ ~g , " .....i' .•'r..,.- . " yJ ' ~..,,.r• . x t ~ s - • ~ ~ , , ~.,,wAp • . r _ . ■ c 0 ■ Gang members sell guns and drugs (primarily meth and crack cocaine) for profit ■ Escalating violence, including homicides, aggravated assaults, robberies including home-invasion and take-over style business robberies ■ Crimes affect business areas, neighborhoods and schools ■ Shootings occurred in recent months, City of Spokane Valley involvement ■ G raff iti ~ VALLFiLV _ , ~ r klk IM ) Sprague and Universrty ~ ' " `Y ` ~ 1! . ~ I , ) ~ ~ ~ ` r. ~ ~ '7; • - ' • ~ ~ ~ ~ • ~ . 1.;~~ ~ ~ ~ ~ ~a . . ~ ~ ,1-. ! ~ - • ' . ~y~' , ~ ~ , - l ~ /1~~1 ~ y , • ~ r.. . '-i_ 'P . , i, , ~ • . 21 ' c ~ ~ ► ' , ~ x~ , 1.~~t ...~1..!:` . . yu y' . , . ~ '1,,!` '7, . . _r ~ r ~ '~:,(~j~r~Y,s~,'C _i~l . . , r .41:. y. , ,~~f►i( Y~~' ~Z ' ~,~ey ~ r ~F ~ •t, h .w? ~ ~ ~5re ~'+1.~~ 1a'''r~~l~r . _ . ~ ..5:' ,..'{ti . , _ ' • • Ii 7 ~ ! ~ ~ ~ • ~ ~-4 • ~ ~ ,~i t~ ~ ` . a - ~ - f • ~ , i JA ~ r , • A ~'.o•if~ `,~,t~+~ ~ ~ - ~ '-AIP6 ~ ~ 4ik. + L - • ❑ . ~ Jk~ ~ - ~ - ~ ~ ~ _ ~ ~ ~ ~ ✓ ; ~ ~ . - OA ValleY residence gang mernuva, i oka~e - M~ . 4. r r,_a P,:.• ,H i~~►N~. ' { ~ , r . n~ - - - , . } ~ 5• Y~ . 4 1I 1 E ~ +~1• • ~ ~ ~ i ~ ~ . , , , . ~ ; , • a ~ . . .ti ~ ~ ■ ■ khq x-j@m ~ i - Longmterm investigation initiated in Spokane Valley led to dismantling of specific Hispanic gang - 8 people arrested, 21 indictments - 32 firearms and 1 silencer recovered - Several pounds of narcotics recovered / ~Y : ` y.. _ ~ j , ~ ` . . , ~ ~ 4~ , - i . F ~'t,, n ~t~ ..r ~ a ~ ~ ii~- I' ~ i f 1 f ~ _ ~ 'ti - m+dation i . ear and ` ~nt thr. ~ve on • ~nticting f Gangs /IRrr l ~ ~ °hY ~40 . ~ , . ~s "mm ~ - ' ■ Malicious Mischief / Graffiti ■ Sprague corridor ■ Better reporting system ■ Stolen Vehicles / Vehicle Prowling ■ Apartment compiexes ■ Vehicles left in commercial lots overnight ■ Stolen vehicle recovery rate 80 - 85°/a ■ Domestic Violence ■ Level of violence increasing ' ' ■ Increasing number of assaults ~ on officers ~ ■ Identity Theft - , , . ~ . 0 ■ ■ s CIL taIm • Six detectives assigned to Spokane Valley unit • Prioritization of case assignments • Work property crimes that occur in SV • Most property crimes directly tied to drug violation addicts steal to support drug habit • Property Crimes Task Force assists in larger more wide-spread investigations, i.e., identity theft rings, fraud rings, continuing criminal enterprise, i.e., several CCE cases resulting in 10-year sentences c r f;FI 1 r THE W iir Y c • Numerous art objects, other high value items, taken in large Spokane Valley theft Stolen item, conspiracies large value percentage recovered $8,000 • First year of PCTF (2002), recovered stolen property totaled $587,799 in value • Recovered property in 2006 - ` totaled $327,767 ~ • Pawn database assists in locating stolen items - 40 different agencies query database - 20,000 to 22,000 entries monthly ■ ■ Drug connections - especialiy metham phetam i ne • Easier than committing burglary • Trends: - Steal checks, receipts, mail, electronic files, computer generated checks and payroll checks, ID documents, driver's licenses - To support drug habit Identity documents seized in search warrant . - _ • i'• ~ ~1+' • 1 _ . t ~ . f - - , Tftft @NW ft" ■ 11,405 calls for service from January through May 2007, compared to 10,978 for same period in 2006 ■ Domestic violence calls , increased from 703 in 2006 1 ~ to 725 in 2007 (January th roug h May) ~ ■ Grant funding for new • y ~ _ flashing lights in school zones - Reduced violations - Increased safety for children comwi""IlDto • Grant-- $3,000,000, Matching Funds $1,000,000 (Spokane Valley portion $194,843) • Consulting firm Sparling has been hired to complete an evaluation of current infrastructure and needs analysis • Goal: develop and implement communications infrastructure system to allow interoperability of communications between law enforcement, fire service and other government entities Mokwfw% ~~W ~~Aw (OWMMIM MOON% WFF ft• Rick Scott named as new R , '`''f SCOPE director • Four stations in Spokane o) Valley - Edgecliff ~r. Gail Kogle, new director of Edgecliff Weed and Seed - - University - Centrat Valley - Trentwood t w ~ Detectives assigned as ~ liaison to each station Deputy participation encouraged tatuouPoaFkmm I■ Abandoned cars 705 Spokane Valley reports processed, 67 vehicles towed during first five months of 2007. 69% of county activity occurred in Spokane Valiey. ■ SIRT (Spokane Incident Response Team) Trained volunteers who assist deputies when streets need to be blocked and traffic needs to be rerouted due to an accident or other emergency. 25 certified members responded to 20 SCSO dispatches January through May, 2007. 2,749 volunteer hours (includes stand by) to date in 2007. ■ Graffiti management plan Manned by about 40 SCOPE volunteers 60 graffiti incidents in Spokane County reported in past three months, 93% of county reports came from Spokane Valley. Total dollar amount of damage, approximately $10,000. Call 477-GANG to make report. ■ Many other community crime prevention programs, inctudin Ra data wn ent business rowl checks vacation home checks, C~T, 0peration~ FamilY ID, and victim call backs. ~ • SPOKANE VALLEY POLICE DEPARTMENT BUDGET FOR 2007: $141779,374 • 2007 FTE m 102.767 ■ • ~ o Decrease in- commercial burgiaries • Decrease in meth labs in Spokane Valley: none in 2007 to date, only two partial labs in 2006 sMore proactive on Spokane Valley property crimes investigations, get to core of burglary and identity theft rings, etc. to arrest all involved • Liaison woth Spokane !/alley Bank Security Officer group to combat fraud and iden#ity theft crimes • Letters / calls of appreciation received from citizens •Four school resource deputies (SRD) assigned to Spokane Valley high schools ~ . . L ■ n A Above all, Spokane Valley Police Department is comrnitted to provide excellent customer service to the citizens of this comm u n ity. - Dedicated officers / staff plus shared resources available - Responsive to citizen complaints - Prowl checks of neighborhoods and businesses . - Visibie presence of law enforcerYaent in community -"Protect and serve" not meaningless words to officers - Training and education on continuing basis to keep up with newest technology I methods in law enforcement _ ; . - CITY OF SPOKANE VALLEY Request for Council Action , Meeting Date: June 19, 2007 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business X new business ❑ public hearing ❑ infomiation ❑ admin. report ❑ pending legislatian AGENDA ITEM Tli'LE: Changes to Credit Card Ordinance & Misc. Financial Policies GOVERNING LEGISLATION: City Code (an ordinance) regarcfing credit card use. No existing policies currently address the proposed policies. . PREVIOUS COUNCIL ACTION TAKEN: The City Council passed an ordinance in 2003 regarding credit card- use. After four years of using the ordinance, several changes are suggested. The Finance Committee reviewed these changes earlier this year, 1 BACKGROUND: Two changes are proposed for the city credit card ordinance: 1. Change the name of the form used to report charges to the credit card. The form remains the same but the ordinance will referencQ the "Expense Reimbursement Form° rather than a form that does not exist. 2. Increase the limit on the cards to $5;000 from $3,000. This will allow more streamlined use of the cards withaut bumping up against the lower limit which then restricts the use of the cards. Staff is often generating two checks to the bank each month to stay within the current limit of $3,000 on several credit cards. Three new policies are proposed; 1, Accounis payable and payroll checks are currently approved by the Finance Director, the mayor and one addi4ional councilor. The new policy authorizes approval by the Finance Director and one elected official. Staff will first attempt to obtain the Mayar's approval. If the tvlayor is not available a finance committee member could approve the list. Lacking these two cfirst choices" another council member could approve the list. 2. Staff requests council approval of the attached °small and attractive asset policy." This policy, or one like it, was suggested by the state auditor's office during our last audit. ~ 3. Staff also requests authorization to write off outstanding delinquent accounts. ~ ~ The city has 36 accounts which have balances due to the city for services provided in 2003, 04, 05 and 2006. We have billed these to the party of record several times but have not received payment. Most of these accounts are for engineering and/or for right-of-way - permits in amounts under $100. Nine are in the $300 -$750 range. . During 2006 we called the party of record to determine why they had not paid. Some had paid but staff thought their check was for new work, not yet invoiced. Other parties indicated we should bill the architect, engineer, managing partner, owner, etc.. We also found that city records did not provide adequate information regarding the work performed and the responsible party. Building, planning and finance employees who were involved in these processes have left the city making it even more difficult to retrace our steps. , During 2006 the city modified procedures and increased fees io cover the cost of accounts that do not pay. Staff also does a better job of collecting fees °up front." This reduces the chance of additional uncollectible accounts. After 3-5 billings and several telephone calls, we think it is time to cut our losses and write khese accounts off. We propose the write off of uncollectible accounts be handled as follow: Once there is adequate information indicating the city is not likely to collect an account, the following positions are authorized to write them off: Amount Authorized to write off Less than $5,000 Finance Director $5,001 - $10,000 City Manager $10,001 and above City Council OPTIONS: 1.) Direct staff to proceed with these policies and the ordinance change; 2) Proceed with some of the policies and the ordinance change; 3) Do not make any cfianges. RECOMMENDED ACTION OR MOTION: , A motion to direct staff to proceed with the proposed changes is recommended. BUDGET/FINANCIAL IMPACTS: No significant budgeUfinancial impact is expected. STAFF CONTACT: Ken Thompson, Finance Director , . p ~ s .ne Financial Management Policies ,;0o*Va11ey • Small and Attractive Assets _ 1, PURPOSE To provide control and accountability over the City's assets and to gather and maintain tiie iaformation needed for the preparation of the fuiancial statements. 2. ORCANI7ATIONS AFFFCTFD All I7epartments and Divisions 3. REFE12ENCES . Washington State Auditors Office's, Budgeking and Reporting System (I3ARS) Volume l, Part 3, Chapter 7. 4. DEFINTTIONS AS USFD IN TriIS PULICY ' Srnall and attractivc assets - item or equipment wilh: 1) a.sset value more than seven ~ hundred and fifty dollars ($750.00) but less then five thousand dollars ($5,000), 2) a useFul life of one or more years; and 3) considered attractive and requiring property control. Such items mu.st be~recarded, and inventoried. Attractive asseLs may include such items as: electronic devices, including c;ellular phones; r,omputers, computer peripherals, and printen and any other piece ot equipment de:fined by the Finance Director to be at-risk. 5. RFSPnNSIBILIT[ES ' The ri.nanec Director administers this pnlicy in consultatiAn with the City Manager and dcpartment directars. 6. STATEMENTS OF POLICY AiYD PROCEDURE . i) A.II small and attraclive asseLs shall be trdcked agtirecorded in a database provided by lhe Finance Deparl.ment b~ tach department in cantral af thASe a.ssets. ii) Biannually, each deparkment will have the small and attractive asset inventpry listing under their control verificd by thc Finance Department on a sampling basis. ui) Small and attractive assets cannat be traded, sold, auctioneci, gifted, surplused, or junked without authorization from the rinancc Departmenk. Finaocial Mgmt. Policies Small Rc Attractive Assets Page 1 of 2 iv) Small and attractive assets shall be Expensed and purchased from small . tools and cquipment (35) BARS line. - 7. ATTACTIMENTS (None) DepArtment Dircctor City MAnager/Ueputy City Manager ~ • kinanciel Mgmt. Policics Small & AttrACtive Assets Page 2 of 2 i Miscemilaneous Financial Policies June 19, 2007 KEN THOMPSON ~ - - - - ' _ - . - r ' Misc. Fin. Policies - Continued - Purpose of this discussion: ' 1. Changes to Credit Card Ordinance , +Change name of form + ncrease limits ~ ; 2. Financial Mgmt Policies ' +Accounts payable & Payro I approval +Small/Attractive asset policy +W rite off a uth o rity lune 2107 Crimc Check updnic Memorandum To: Counciimembera Cc: Dave Mercier, Nfna Regor, Department Heads From: Mike DeVfeming Date: June 5, 2007 Re: Crime Check Update - Infortnatlon Report 'ne follawing is an update un the Crime Clicck. An administrative report is scheduitd for the June 19, 2007 Counci) study scssion. CRI.N1E CIlFCK / Crimc Rgmrting Ccnter 13ACKC;ROUNI) - (n the mid 70's Critne Check wns introduced as the primary uption for citizens in Spukatie County for tu contact Law Enforemeat 24/7. When 911 was established in 1981. the 456-2233 number was answered by opcratnrs within the 911 Center and usrd to report non-cmergcncy crimes and to request contACt with a policc officrr ar deputy. Over the years, the pablics' use of the Crime Check nttmber (unintentionally) cN-olved into a geaerel information numbet. No langer Ncre opzratnrs responding to just crimc rrlutcd i,surs calls; they were fielding questions such a.s: • What are the visiting hours for the jail? • The garbagc man didn't pick up my trash. • %Vhat is the phone number for Public Works Iairec:tor? Hhe cafl records do not sprcifically detail what percentnges ofealls resulted in the generation of report5 vcrsus "oiher" caUs. However, thcrc was gcnerai ngreement by the board and operntnrs thut more and more calls wtrc looking for genecn) infartnatian. fn the lete fall of 2004, the 5pokane City Policc and Spok3nc C'ount}• Shcriff decided thcv would no longer fund Crime Check to previous service levels and negatiatesi n ncw service agrccment %+ith the 911 f3oard to create the Spokane Crimc Rcporting Ccntcr, which opoacd in January 2005. "[lie Crimc Rcporting Ccntar allows citizens to rrpoR non-emcrgcncy crimcs to a%ticb site l4anccrimc,Mporringcentcr_:q~g (24/'T), ar calling 532-91bC, but docs nut providc a mcchanism fbr rcyuests far nan-emergency afficer contncL The phonc number is stafPcd by the samc 911 operatars from the hours of 7;►m to 9 prti (Ntonday - 1'rid,iy) and 7 am to 5 pm ( SistIlrduv). "I'hcre arc no Sunduy I nperatorr. Iliis changc hnd t-,vo sigiiiticant impncts on Spml:arir \'aIlcy and the grcFS[er Spokanc cou,munity. Tlic first impact wtts budgetary. The euntract with Spokane County for Police Services (which included the funding fot Crime Check) was reduced by approximatelv SI2I.000 arlnually. lr'uu may rccill that Council decided to fund a dctective in the properiy crimes vnit. Thc second impaci has bean the rednction in crime reporting community wide. I'he reduction in crime rcporeing has many impacts; the most serious is huw the area I;sw enfortcrnenl agencies (Spokane Valley Police, Spokane Yolice und SheritTs Department) managz their resources «i[h thr limited infurmntion. 1unu 'Ou? c'rimc Cht:ci. I'p.lutc 1 c:.i ]Lmr 2007 Crime Check uPdate Lcvel of Serviu: - Since my appuintment to the 911 Doard in Mnrch 2005. I heve been trying to resurrect a madified version of Crime Check. Last yrar Sheriff K.ne7A)vich, Commissianer Richard and I started to expfore the possibility af bringing Crime Check back. We havc had a numbcr of discussions with feilow 911 Board hlemtxrs (including Chief Kirkpatrick) on such issues as: • What improvements can be made to the existing system? • W-hat is the budgct impact? • How do we pay for it" • if we bring Crime Check back, do we hring hack the oId phone number? • Nk`hcn dc, ~vr stari', 1Vhcn: %ve arc today - Internally, improvements Are being madc. Every }ear the level of scrvice is impactccl by pcrsonnel issues such as staff vacations, illness imt tr~ininv etc SnoS;anc f'nficr and Crokar.t Shcriff iecrensed thcir Cunding of the SCRC in various perscmncl issuc, We (911 floard) under:~t;tnJ tiiat ii l;nnie t_ SUI[-w Clla11gl'S II~IL C;, bc In.t F.ducatinn is a critical component. The end user nc( nnnther number if they arr secking gcneral informati Thc old ph„nc numbrr (456-2233) or the existin8 Lnulc; rcpurting (5_i2-92'bG) nced~, tt) N.: Preliminary research indicates thai a 3 digit optian su. ~i z 1nrox,c to lic cn=! r-,rohihi~i% , ,4s cs communw _ r-ne attnched 1;; ' l. SCRL:B r hacl.till -As n:eutiuneJ, liu; is pail LI titc 2UU i and 'IiUS uudb.:iS ~at ;Iu aJilitt:>i financial impacts to the garticipating jurisdictiuns,) Column B(31 1 Uption A) shows ane possible sernario of sn cxpanded Crime Chrck. Ts: ticenario wauld cxpund the Crimc Chcck hours to Munday - Friday (b am - 10 pm) Saturdny am - S pm). The estitnated financial impact to Spokene Vatley is S121,000. i . C:olumn C (311 (?ption B) 'fhis c:.ulum~i shows the cost of hringing ba6. ~ ~ ~ „ Hhe estimated financial impact to Spoknnc Vnlley is approximtttely 5500,Ui t licse Jiscussions are stitl prrliminan•. We are still wre each jurisdictions percei. ' 1)ccision points for coui i • nO wc (Spokanc `.fl1l_r 1 '•i 3ili i~ ~:C ',ml;: l+1 l.I l)i:t' l liC•_h ~:ii~4 ii • Funding. Prior to the tcrmination of Crime Check, Spokane Valley had N-vithin its budget upproximate funding. Since then, we have re-directed thAt funding to fill a detective. • Are thei-e additional directions or issues the council would like me tu focus ui, 2008 Law Eniorcomont 311 Cost Optforts (draR) , s WiOptiQn 1~-_: on e Roport Wdting Only 18 houn a day 24 hours a dnr 6CR /18UP I 15CR I 181JP 20 CR I ZSUP ~ : • ca $46.91 7 00 1,069.525.00 1,470.598 OU r,nandatory Fmq OT 5,600.00 18.500_OD 22,000 OD i-lo6cfay PayV Batkfiit OT 36,2DO.04 64.350.00 68.44000 Saisryf8onof1! Tota! 9117.617.00 11180,376.00 1,581,038.60 .~)fte SuPPN 3.500.00 S,DUO -00 a,UOO ai Peraona! Compubor SoRware 540.00 500_00 500 W 'dalM 4 OpemUn9 SWWfa 2,OU0.00 4.00000 4,00000 '"sxil 560.00 500.00 SQO D7 ~.omputet FiaMMrare 2,QDO.00 2,000.00 2,000_00 L EIS 01,0()0 00 61.0U0.00 61,00000 c.ythet ProfeSSiorwl 2,0(1q DO 1.060.00 5.000.00 "ack9vund chm*s 1,500Dp B,OOQ.W t0,D00 Ou .111 tmpkanenlsdon 0.00 rnlephona 15.00000 24.000.00 24.000 UU ~'asbQe 500.00 50000 500.00 ()vmain Name 20000 200.00 200.DCa ompiiarx~ Trainirq Q Tmrel 2Q00 t~ 7.00000 10,000 Oc> _mp Inggbd mlleage 200.00 200 00 ?W 6:) !+dveNBing JOC AnnOUnoArtnerstD ?DO q0 1,00000 1.000 DO .''AalllQase of SQaoe 1.0004i1 2,00000 2.000UO .39palr 6 Malnt a! EQuIp S.AW Jd 8.000.00 10,00000 •tep$!r & Matntonanre - Phone ' warrHrrty eapdrtse in '09 lrarranty expetti6e in '09 1wF'~~~9 30000 300,00 ~300 O(l tY of 5pokana - FedglY 19.000 4Q 20,000 .OQ 20.00000 i Mertund Profasslonal 8 OOi) qu 8.000 00 6,00000 I f Informations ayslemt - 9vCS 8.50i) 00 8,400.00 8.00000 tsablNly Iteturanaa 12.000 (3Q 16.000.00 20.01XI.OG M60 Tobl 157,340.00 177.200.00 181,200.00 - Cott Aboration 17.000,00 34.000 00 40,000.00 Cos! Albcatlw► Totai 17,040.00 10,000.00 40,000.00 rOTAL F.XPENSE (drvrd.ea.ww) 741,917.00 1,357,5T8.00 1,812,21t.00 =.pakene potice Dept - 60X, 445,15020 914,548.6D 1.087.342 BCi :i;11`.ka1`.Q Stlr.fi;','V31'ie=1' d:;% ?96.i&+~„ R-D e47 1,1:r1 s1 ;'A P'?ii ~ DRAFT . t11:)VANCE AGENDA For Planning Discussion Purposes Only ' as of June 14, 2007, 1:07:38 PM - I'lcasc note this is a work in progress; items are teniative To: Council & Staff i'rom: City Manager Re: laraft Schedule for Upcoming Council Meetings Junc 26, 2007, ReLyular Meeting, 6:00 p.m. [duc dste Monday, June 181 1. Conscnt Agenda: Payroll, Claims, Minutes [5 minutes] 2.1'irst Readings Finvice Ordinances -I.'.en Thompson [20 minutes] 3. Proposed Resolution Adopting 2008-2013 T[P - Steve Worley [10 ►riinutes] 4. 1'roposed Resolution Setting Vacatinn Compensatinn 1'olicy - Mike Connelly [5 minutes] S. Mocion Consideration: Austin Fi.ndinas of ract and T)ecisioti - M ike Connelly [15 minutes] 6. Ivtotion Consideration: Firlance Palicies - Ken Thompson [15 minutcs] 7. Motion Consideration: Land Acquisition - Mi.ke Jac;l:son [10 minutes] 8. Motion Consideratian: Pool Concepts - Mikc Jackson [15 rni.nutes] 9. Admin Report: Rcgicrnal Transportation Concurrency - Glenn Vliles (30 minutes:l 10. Admin Keport: lnitial Legislative 2008 Agenda - T)ave viercicr [20 minutes] 11. infonnation Onty: a. ;Cabl'c•F:i~anc}iis~:::Giintinuati~►i~=;,~ary~;Dr,iskell ' b. Department Reparts [estimated mecting: 145 minutes] Julv 3, 2007 -1)AY RFFORF 41"' QF .Ti3i.Y - no nreelin2 ,Tulv 10, 2007. Reeular Meetine, 6:00 n.m. [duc date ARonday, .Tuly 21 1. Censent Agenda: Payrnll, Claims, Minutes [5 minutes] 2. Second Readings Financc Ordinances - Ken Thampson [20 minutesj 6!~,~,,,,rodtlZeoloi vLontinui gCatile~raiiciiise Ag~i-e mdiibGarv llriskelL,,.Y r.l~~niii~utes] 4. Motion ConSicleral.ion: Approval of Pines/Mansfield Construction Coniract Award - Slcve Worley [10 minutes] 5. Ivlotion Consideration: Appleway Avenue Construction Contract Award -Sieve Worley [IQ minutes) 6. Admin Report: Sidewalks - illike Connelly [15 minutes] 7. Admin IZeport: Sti-eet VlasterPlan Final Presentation - Steve Worley/ JUB Representatives [60 minutes] (cstimatcd mceting: 135 minutes) Julv 17. 2007. 6:00 n.m. Studv Session [due date vTonday, Jtily y] UDC Deliberation (Titles 19, 22, includes zonin; map) [120 minutesj .Iulv 24, 2007, Re.eular A'Ieetina, 6:00 p.in. [due date Mundxy, July 161 1. PUBLIC HEARING: 2008 RevenuesJProperty Taxes - Ken Thompson [15 minutes] 2. Consent Agcnda: Payroll, Claims, Minut:es [5 minutes] 3. Admin Keport: Paperless Agendas, Cost Comparisons - Chris Bainbridge [20 minutes] 4. Admin Report: Panhandling- Cary T)riskelllT'rik L,amb [15 minutes] 5. Admin R.cport: DraR 3, Centerl'lace Mtjrketing Y1an - Mike Jackson [ 15 rninutes] 6. Admin Report: City !-[all Hacilities Planning - Neil Keesten/\ina Regor [30 minutes] 7. Aclmin Repart: Solid Waste Status Quo Contract - Cary [7riskell [20 minutes] 8. Information Only: DeparCment Reports [cstimated meedng: 120 minutes] Julv 31,2007. 6:00 p.m. Studv Session [due date Monday, ,1uly 231 1. CiCy Nlanaier Presents Preliminary Budget - Dave Ivtercier . (30 minutes) 2. UQC neliberatiou (90 minutes) TOTAL MI1`UTES: 120 minutcs (5raft Advaiice .Agendts 611 ,1/2007 1:67:3$ PM Page l of 3 Aup-ust 7.2007- r'Vn eVleetuzj., (Ndtional NiLyht Out) Aueust 14. 2007. Refular Mcetine. 6:00 t,.m. [due date Nlonday, Aug 6J 1. Consenl Agenda: Payroll, Claims, Ivlinutes [5 minutesj 2. Molion Consideration: Adoption of CenterPlace Ivlarketing Plan - Nfike Jackson [10 minutes] 3. Motion Consideration: TR3 Project Submittals - Neil Kersten 15 minutesJ 4. tifation Consideration: Council sets preliminary budget hcaring for Septembcr l 1- Ken "1'hompson [5 minutes] 5. Admin Repor[: OutSide Ageneies Presentations - Ken Thompson [60 minutes] [estimated meeting: 95 minutes] August 21, 2007, 6:00 p.m. Sludv Session [duc ditte Monday, Aug 13] UlaC Deliberntion [120 minutes] August 2$, 2007, Regular Mectins, 6:00 n.m. [due clate Manday, Aug 201 1. PUBLIC _A.FARING: Uniform Development Code (UDC) [60 minutes] 2. Consent Agenda: Payroll, Claims; Minutes [S minutes] 3. Motion Consideration: Qutside Agency r111ocations - Ken Thompson (20 minutes] 4. Admin Report: City Hall Facilit:ics Planning Monthly Update - Neil KerstenfNina Regqr [30 minutes] 5. Inforrnation Onlv: laenartment Keports [estiniatcd meeting: 115 minutesJ - Senlember 4, 2007, 6:00 n.m. Studv Session [due date Monclay, Aug 271 UllC lleliberation [120 minutes] SeptemtiEr 11, 2007, Ftegular MeetinL:,, G:UO n.m. [due clate Tues, Sept 4] 1. PU'BL1C HFARING: Preliminary 13udget- Ken Thompson [20 minutes] 2. Consent Agenda: Payrnll, Claims, Minutes . [5 minutes] 3. First Rcading Proposed Ordinarice Adopting UDC - Mike Connelly [20 minutes] 4. rldmin Report: Fee .R.esolution - Ken Thorxipson [20 minutes] • [estimated meeting: 65 minutes] Seutcmber 18, 2007, 6:00 p.m. Studv Session [due date I17onday, Scpt lU] 1. Department Budget t-iighlights -\iina Regor & 17ept Directors (60 ►ninutes) 2. iJDC Deliberat:ion . (90 minutes) TOTAL vI1NU I L+'S: 150 minutes _ Septembcr 25. 20(17, Reaular Meetinf!, 6:00 p.m. [due date 1'Ionday, SePt 171 1. YUBL,iC HEARING: Proposed 2008 ]3udget - Ken Thompson 120 minutes] 2. Conseiit .Agenda: Payrall, Claims, Minutes . [5 minutes] 3. Second Reading I~'roposed Orainance Adopting CTUC - Mike Connelly [20 minutes] 4. Admin Report: City Hall Facilities 1'lanning Monthly Update-Neil Kcrstcn/Nina Regor [30 minutes] 5. lnforrnaUOn Only: I7epartment Re>>orts [estimatecl rneetirig: 75 minutcs] Seot 27-29. 20117• ?VCC. Eirsrvv. Fnvir•orlnrent cC Natural Resvurces ,SteerinQ C'onnnitcee Ful11L.leetine: CenterPlace October 2, 2007, 6:00 n•m. Studv Session . [due date Monclay, Sept 241 1. General Butlget Taiscussion - Dave Mercier [30 minutes] October 9, 2007, Ttc2ular 1Vieetinf!, 6:110 p.m. [due clate Monday, Oct 1 ~ 1. PUBLIC HEARTi~1C.: Finsl Yublic Hearing Froposcd 2008 l3udget - Ken Thorripson 120 minutes] 2. Consent Agenda: .L'ayroll, Claims, Minutes [5 minutes] 3. First Reading Proposed Ordinance Adopting Budget [10 minutes] Uraft Advanc;c Agenda bJl 4,r2U07 1:07:38 PM Page 2 of 3 4. Nirst 1Z.eading PrOposeJ Ordinaiice Levying Property Tax-Ken Thompson [10 minutes] 5. First Reading Yroposed Orclinance Confircning Excess Property Tax-:K.en Thompson []0 ►ninutes] 6. Proposed ree Resoltrtion Adopt:ion- Ken Tliompson [20 minutes] [estimated meeting:.75 miautes] October 16, 2007. 6:00 p.m. Studv Session Iduc datc Mondxy, Oct 8] 1. Accident Statistics Along Broadway -Neil Kersten (30 minutes) October 23, 2007, .Cteqular A'Ieetine, 6:00 n.m. (due date Monday, Oct IJ 1. Conscnt Agenda: T'ayroll, Claims, 1Vlinutes [5 minutes] 2. Second Reading Proposed Orctinance Adopting Budget (]0 rninutes) 3. Sccond Reading I'roposcd Ordinance Levyina Property Tax - Ken Thampson [10 minutes] 4. Second Reading Proposed Ordinance Confirming Eacess Propert}, Tax - Ken Thompson [10 minutes] 5. Admin Report: City Hall Facilities Planning-\jeil K.crsten/Nina Regnr [30 minutes] 6. T.nfonziation Only: Department Reporis (estimated meeting: 65 minutes] OTFRER FENDING AND/QR UPCOMIi\'G iSSUES/iME ETINGS: l.ibrary Capital Facilities Area Forrnation Approval (resalution: Deadli.ne tu file wlCounty: llecemUer 14) Spraguc Appleway Revitali•r_ation k']an - Scott I:uhta Gibbs 1'lwming Group rcpor[ Traffic Model Review - C;omp Plan Amendments ' Work Force Devclopment, In-Service Definicions CD13G Review ' . ~ Noise Ordinance (Con.stniction Activiry) Central Vallcy School District Impacc Fee Request Sewer Cel Icction Systems - Neil Kcrsten Animal Cnntrol Urdinance - Cary Drisl:cll "Hot 7ones" (celecommunicatians in&astnichire) estimated; does not inc.lude t.une for public r.omments,J Draft Advancc AgendH 6114l2007 I:07:38 PM Psige 3 of 3 Scrry ~ okane Y 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 ~Valle ~ 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhallpspokanevalley.org Informational Memo . Date: June 11, 2007 To: City Manager, David Mercier and Members of City Council From: Neil Kersten, Public Worics Director Re: City Hall Facility Program and Cost Estimate At the June 2, 2007 Council retreat, the Council requested a report on the space planning study for the new City Hall facility and the estimated completion date for that work. Attached is a proposed RFP for the development of a City Hall facility program and cost estimate. The RFP also includes a request for qualifications for full architectural and engineering services for the design and construction of the facility f-. should the Council decide to proceed with the project in the future. It is our intention to begin advertising the RFP on June 22 and to receive proposals on July 19, 2007. We should have a recommendation on the consultant in late August and . then could award the project in September. I would expect the programming to be complete in early 2008. Please let me know if you have any questions. _l ~ ! . ~ s ccrYOF : . p 49;0 o ~ ne OValley CITY OF SPOKANE VALLEY Pubiio Works Department . REQUEST FOR PROPOSALS (RFP) #07-018 Architectural and Engineering Services for City Hall June 11, 2007 Publication dates June 22, June 29, and July 6, 2007 SUBMITTAL DEADLiNE 5:00 PM (local time), July 19, 2007 . SUBMIT Original plus four (4) duplicate copies • DELIVER TO: Neil Kersten, AIA City of Spokane Valley Public Works Department 11707 E. Sprague Avenue, Suite 106 Spokane Valley, Washington 99206-5444 ~ ~ TABLE OF CONTENTS ' SECTION ~ DESCRIPTION PAGI`" ~ i INTRODUCTION 1 PROJECT DESCRIPTION 1 PROJECT SCHEDULE 1 SCOPE OF SERVICES 1 PERFORMANCE OF SERVICES 3 CONSULTANT SELECTION. SCHEDULE 3 SELECTION PROCESS 3 INTERVIEWS 3 ADDENDA 3 CONFIDENTIALITY 4 GENERAL CONOITIONS 4 INSURANCE 4 EVALUATION COMMITTEE 4 SUBMITTAL 4 FORMATAND BINDING 5 PACKAGING 5 DELIVERY 5 ATTACHMENT A- PART 1; GENERAL INFORMATION 6 ATTACHMENT A- PART 2; ADMINISTRATIVE INFORMATION 8 ATTACHMENT B- EVALUATION CRfTERIA AND WEIGHTS . ATTACHMENT C- MANDATORY TERMS AND CONDITIONS 12 -I I- REQUEST FOR PROPOSALS L. ; J INTRODUCTION: The City of Spokane Valley is seeking a qualified architectural and engineering consultant team to provide programming, design, and construction services for the City of Spokane Valley's City Hail facility. PROJECT DESCRIPTION: The project will include all the programs at the current City Hall Iocation on Sprague Avenue including space for the expansion of existing programs and future new programs. The project is anticipated to be a part of the proposed City Center currently being planned near the Sprague and University area. PROJECT SCHEDULE: The programming services will begin as soon as possible. The design and construction services are subject to the determination of project funding and final selection of a project site. SCOPE OF SERVICES: The City anticipates tfiat the scope of work to be provided by the Consultant will include, but not limited to, the following activities: Phase 1- Pre-Design Services: This phase of the service will include the development of a mission and statement and goals, architectural/structuraUmechanical/electrical narratives, program space list, space .descriptions and diagrams, space relationship diagrams, site diagrams, outline specifications, cost estimate and considerations for high performance green building design concepts. The consultant will meet with department directors and other City personnel to develop and finalize the building program. 7he consultant will wortc with the City's consultant on the Sprague/Appleway Revitalization Plan to coordinate the site location within the proposed City Center. ~)Phase 2- Schematic Desian: The Consultant shall approve, in wnting, the program furnished by the Gity to ascertain the requirements of the project and shall review the understanding of such requirements with the City. . The Consuftant shall provide a preliminary evaluation of the program and the project budget requirements, each in terms of the other. - The Consultant shall review with the City alternative approaches to design and construction of the project. Based on the mutually agreed upon program and project budget requirements, the Consultant shall prepare, for approval by the City, schematic design documents consisting of drawings and other documents illustrating the scale and relationship of project components. 7he documents shall include electronic 3 dimensional modeling of the project. 7he Consultant shall submit to the City a Statement of Probable Construction Cost based on current area, volume, or other unit costs. Phase 3- Desian Development: Based on the approved schematic design documents and any adjustments authorized in writing by the City in the program or project budget, the Consultant shall prepare, for approval by the City, design development documents consisting of drawings and other documents to fix and describe the size and character of the entire project as to architectural, structural, civil, mechanical , and electrical systems, materials, and such other elements as may be appropriate. ~ The Consultant shall submit to the City a further Statement of Probable Construction Cost. June 22, 2007 RFP #07-018 - City Hall Page 1 of 16 Phase 4- Construction Documents: Based on the approved design development documents and ani,-` ~ further adjustments in the scope or quality of the project or in the project budget authorized in writing b;- J the City, the Consultant shall prepare, for approval by the City, construction documents consisting of drawings and specifications setting forth in detail the requirements for the construction of the project. The Consultant shall assist the City in the preparation of the necessary bidding information, bidding forms, the conditions of the contract, and the form of agreement between the Crty and the contractor. The Consultant shall advise the Crty of any adjustments to previous Statements of Probable Construction Cost. The Consultant shall assist the City in connection with the City's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the project. Phase 5- Biddina or Neaotiation: The Consuitant, following the -City's approval of the construction documents and of the latest Statement of Probable Construction Cost, shall assist the City in obtaining bids and in awarding contracts for construction. The Consultant shall prepare written addenda to clarify the contract documents and shall provide a written recommendation of award. Phase 6- Administration of the Construction Contract: The construction phase will commence with the award of the contract for construction and, together with the ConsuttanYs obliga4ion to provide basic services under this Agreement, will terminate upon completion of the construction contractor's one-year warranry period. Unless otherwise provided in this Agreement and incorporated in the contract documents, tl Consultant shall provide administration of the contract for construction as set forth below and in tl', General Conditions of the contract for construction as defined in the contract docurnents. The Consultant shall be a representative of the City during the construction phase and shall advise and consult with the City. Instructions to the contractor shall be forwarded through the City. The Consultant shall not have authority to act on behalf of the City unless specifically granted in writing from the City. Yhe Consultant shall inspect the site at intervals appropriate to the stage of construction or as defined in 62.7 of this Agreement. The Consultant shall become familiar with the progress and quality of the worlc and determine if the work is conformance with the contract documents. On the basis of such inspection, the Consultant shall keep the City informed through written reports of the progress and quality of the work and shall endeavor to guard the City against defects and deficiencies in the worlc of the contractor. The Consultant shall approve the amounts owing to the contractor based on inspections of the site and on evaluations of the contractors application for payment. The City shall issue a Certificate for Payment in such amounts as provided in the contract documents. The approval of the CeRificate for Payment shall constitute a representation by the Consultant to the City based on the Consultant's inspection at the site and on the data comprising the contractor's application for payment. that the work has progressed to the point indicated; that to the best of the Consultant's knowledge, information, and belief the quality of work is in accordance with the contract documents; and that the contractor is entitled to payment in the amount approved. The Consultant shall render interpretations necessary for the proper execution or progress of the wi ` with reasonable promptness on written request of either the City or the contractor. Interpretations of':::_-~ June 22, 2007 RFP #07-018 - City Hall Page 2 of 16 Gonsultant shall be consistent w~th the intent of and reasonable inferable from the contract documents and shall be in written or graphic form. The Consultant shall review and approve or take other appropriate action upon the contractor's submittals such as shop drawings, product data, and samples. Such action shall be taken with reasonable promptness so as to cause no delay. The City shall prepare change orders for the ConsultanYs appraval. The Consultant shall (1) conduct inspections with the City to determine the dates of substantial completion, and final completion (2) receive and forward to the City for its review written warranties and related documents required by the contract documents and assembled by the contractor, and (3) approve a final Certificate for Payment. PERFORMANCE OF SERVICES: The Ciry intends that the consultant will be awarded a contract for Phase 1 of the project and that upon approval of full project funding from the City Council and subject to successful negotiations for the remaining phases and approval by the Council, the consultant will be awarded the remainder of the contract. CONSULTANT SELECTION SCHEDULE: (The folJawina dates are based uaon initial plannina and should be considEred tentative). 1. Evaluate applications the week of Juty 23, 2007. 2. Interview finalists (if conducted) the week of July 30, 2007. 3. Designation of the mast highly qualified frm the week of August 6, 2007. SELECTION PROCESS: A recommendation committee will rank all proper submittals based on the evaluation criteria set forth in this packet. From these rankings either a recommendation for the most highly qualified firm will be made or a short list of leading candidates will be developed for the purpose of interviews. The City reserves the right to select the most highly qualified firm based solely on the written response ta the evaluation criteria. Interviews are not a mandatory part of this process. The City will be the sole judgE in the determination of fhe most highly qualified firm. INTERVtEWS: Interviews will be held at the sole option of the City. If interviews are conducted firms should plan to have key personnel on their interview teams who will be assigned to the worlc on the proposed project. Short listed firms may be asked to provide supplemental or additional information for review by the committee prior to the intenriews. The City reserves the right to utilize new or revised evaluation criteria and weights to be used in evaluation of the firms being interviewed. ff changes are made to the criteria or weights they will be reduced to writing and be sent to the interview candidates prior to the conduct of the interviews. Committee members will use the applicable evaluation criteria and weights to evaluate interview information. Previous clients may be contacted as part of the evaluation process. The recornmendation c4mmittee will rank the firms interviewed and present their recommendation to the City Council for selection of the most highly qualified firrn. ADDENDA: All official clarificatians or interpretations of the documents will be by writfen addenda issued by the rity. Clarifications or answers to questions given by the City during the submittal process will be considered informal and unofficial. The City is not responsible for oral interpretations. Notification of any apparent discrepancies, omissions, or doubt as to meaning found in this document should be submitted in writing to the June 22, 2007 RFP #07-018 - City Hall - Page 3 of 16 person designated to receive adrninistrative questions. , Acknowledge receipt of addenda in Attachment A, Part 1 D. Failure to provide acknowledgment may result in - J the submittal being rejected as not responsive. CONFIDENTIALITY: Firms responding to this Request For Proposals (RFP) are hereby put on notice that the City will regard submittals as public records which will be available for public inspection and/or copying, subiect to the aublic disclosure reauirements of RCW Chanter 42.17, after selection of a Firm is made regardless of any markings or notices contained in the submittal documents. Therefore, if these terms are not acceptable, a Firm should not respond to this RFP. GENERAL CONDITIONS: This RFP does not commit the City to award a contract or to pay any costs incurred in preparing a submittal or to procure or contract for services or supplies. The City reserves the right not to select any firrn(s) for the services based on this RFP, to accept or reject any or all submittals, or to cancel, at its discretion, this RFP at any time. ' The selection of a firm as the most highly qualified to perform the work of this RFP is not intended nor will it in any way be construed or considered to be a contract or an exclusive guarantee to furnish professional services associated with this project or any other work suitable to a firm of its type. After selection of the most highly qualified firm a statement of work and price for services will be negotiated beiween the City and the firm. If an agreement cannot be reached with the selected firm negotiations will be terminated and the next most qualified firm will be contacted for contract negotiations. No worlc will be undertaken without a mutually agreed upon statement of work, fee, and contract signed by the parties. Any contract awarded will be nonexclusive and if it be in the City's best interest it may award work to other . firms. Any contracts resulting from this RFP will be befinreen the City and the provider of services and may be ' canceled upon written notification by the City_ The following is applicable to Federal-aid projects. The City of Spokane Valley, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000-4 and Title 49, Code of Federal Regulations, DEpartment of Transportation, subtitle A, Office of the Secretan+, Part 21, non-discrimination in Federalty assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises wil.l not be discriminated against on the grounds of race, color or national origin in consideration for an award. INSURANCE' The consultant will be required to carry, for the duration of any contract resulting from this RFP, the insurance types and amounts as set forth in Attachment E- Insurance Requirements. EVALUATION COMMITTEE: Typically evaluation committees try to review all presentations at one sitting in order to facilitate continuity, which helps improve the consistency of the individual scoring. Due to the number of firms that usually respond and a limited amount of time available for review it is strongly recommended that the response be concise and to the ooint. The response should be structured in order to make it easy for the committee to evaluate the firm's professional capabilities and experience. SUBMITTAL: The submittal response consists of the following items which should be submitted in the following order: Item 1: Attachment A- Part 1, General Information Sheet and receipt of addenda acknowledgment. T' facilitate identification of the submission please use this sheet, or reproduction, as the very first sheet behind June 22, 2007 RFP #07-018 - City Hall Page 4 of 16 the cover sheet on the inside of all document copies. Item 2: Cover letter (optional but not required). Item 3: Attachment A- Part 2, Administrative Information. Item 4: Attachment B- Response to the evaluation criteria in Attachment B. Use Attachment B as the . presentation outline. Respond to all items. The short statements following each item are offered as starting points only. Respondents are to add additional information required to more fully develop their responses so that the response makes sense for this project. Index your responses to each item if you do not use,the format of Attachment B as your outline. Answer each item fulty, completely and concisely. Submissions will become part of the official records for this request for professional qualifications and cannot be retumed. FORMAT AND BINDING: Submittals shall be limited to 25 double-sided 8'/2" x 11"sheets (50 pages total) excluding covers and dividers. Personnel resumes should be no longer than one page. Type size for text should be at least 10-points. Data submitted should be bound in a single volume. Depending on thickness a staple in the upper left corner or plastic spiral, 19-ring binding is preferred. Please do not submit materials bound in a three-ring type binder. The cover should be of a suitable weight paper to protect the data. Bulk must be kept to an absolute minimum. Any material submitted for consideration must be incorporated in each response coov. A sinQle set of material will not be reviewed., PACKAGING: Submissions should be sealed in an opaque envelope or package which has been clearly marked in the upper left comer with the words CREQUEST FOR PROPOSALS #07-018 L followed by the fir-m's name and address_ In the lower left corner of the envelope or package write out "City Hall" and the submittal date of °July 19, 2007 DELIVERY: Submittals must be received on tfie day, date, time and loca6on stipulated on the cover sheet. Submittals delivered late may be rejected as non-responsive and be returned unopened. June 22, 2007 RFP #07-018 - City Hall Page 5 of 16 ATTACHMENT A - PART 1 GENERAL INFORMATION A. Legal Name of Applicant Company B. Name of Contact Person Title Telephone Number including area code C. Did outside individuals/agencies assist with preparation of this program? YES NO If'°Yes", please describe: D. RECEIPT OF ADDENDA: Firm acknowledges receipt of the following addenda if any: Addendum No. Addendum No. Addendum No. Addendum No. I Dated Dated Dated Dated I certify that to the best of my knowiedge the information contained in this RFP for qualifications is accurate and complete and that I have the legal authority to commit this agency to a contractual agreement. I realize the final funding for any service is based upon funding levels and the approval of the Spokane Vallejr Ciry Council. Print Name Title . June 22, 2007 RFP #07-018 - City Hall Page 6 of 16 /'---')Signature, Administrator, or Applicant Agency Date J • L. ;June 22, 2007 RFP #07-018 - City Hall Page 7 of 16 ATTACHMENT A - PART 2 ADMINISTRATIVE INFORMATION FOR PRIME CONSULTANT: ` A. FIRM: 1. Name of firm: 2. Business address including zip code: 3. Telephone number including area code: 4. Fax number including area code: 5. Federal Tax Identification Number: 6. Washington State UBI Number if issued: e 7. State Industrial Account Identifcation Number if issued: 8. SIC Code (Name): 9. NAICS Code (Name): B. INSURANCE COMPANY: 1. Name of Insurance Company 2. Name of Insurance Agent: 3. Address including zip code: 4. Telephone number including area code: June 22, 2007 RFP #07-018 - City Hall Page 8 of 16 \ ADMINISTRATIVE INFORMATION FOR SUB-CONSULTANT(S): ~ . A. FIRM: 1. Name of firm: 2. Business address including zip code: 3. Telephone number including area code: 4. Fax number including area code: 5. Federal Tax Identification Number. 6. Washington State UBI Number if issued: 7. State Industrial Account Identification Number if issued: 8. SIC Cade (Name): 9. NAICS Code (Name): 10. Coniact Person Regarding this Submittal's Information: . 11. Firm`s Areas of Expertise: June 22, 2007 RFP #07-018 - City Hall Page 9 of 16 ATTACHMENT B- EVALUATION CRITERIA AND WEIGHTS It is strongly recommended that this be used as the outline for your response. J Criteria Description Evaluation Weight 1. OFFICE LOCATION 5 Identify the ofFce location, city and state of the Project Manager and prime consultants for the proposed project. Each respondent will be granted 5 points if the Project Manager and prime consultanYs offices are located in the SpokaneJCoeur d'Alene area, 2 points if located elsewhere in Washington or ldaho, and 0 points if located outside Washington or ldaho. 2. RESTATEMENT OF SCOPE OF SERVICES 10 Provide a restatement of the proposed project which outlines its objectives 'and scope as perceived. Do not repeat the Scope of Services as outlined in this RFP but elaborate on the tasks, conditions, or other specifics deemed significant and necessary to demonstrate a complete understanding of the technical and substantive issues to be addressed. 3. PROPOSED METHODOLOGY AND MANAGEMENT 20 Provide a description of your approach to perfoRning the proposed project. Include a detailed description of services to be provided and constraints (procedures, time, money, personnel, equipment, etc.) to be offered. Include a management plan that describes the organization and management processes of your firm and a specific outline of the structure of the proposed project staff. The plan should answer the questions: Who will -have overall responsibility for the project? Who will oversee daily operations? Discuss your firm°slteam°s workload, particularly current and future commitmenf of key personnel, equipment, facilities and other resources including capability for providing services within schedule or under accelerated schedules. Joint proposals should be well coordinated and the existence of previous working relationships should be ' noted. 4. PROPOSED STAFF EXPERIENCE 8. QUALIFICATIONS 20 Summarize the relevant experience and qualifications of your Project Manager and other key personnel who would have major responsibilities for performance of the services required. Discuss the ways in which the experience and qualifications of these individuals would benefit the City on this project. Discuss the capabilities/benefits of any speciatty staff and/or sub consultants that you have included on your team for this project. Include proposed key personnel who would have major responsibilities for performance of the services required and list each individual's function, and Registration Number, if an Architect, Engineer, or Land Surveyor. 5. FIRM'SITEAM'S EXPERIENCE W1TH SIMILAR PROJECTS 20 Provide comprehensive information regarding the track record of the firm/team in providing services similar to the proposed project. Provide references (with contact names and telephone numbers) for projects completed within the last four years. Provide detailed descriptions of similar projects undertaken recently by the firm and discuss the size and complexity of the projects, the special issues, and the technical challenges that were addressed. Describe the firm'slteam's capacity to recognize "project specific° issues and develop creative solutions to address them. Provide examples of challenges and resulting solutions from previous projects. Describe the ways in which the firm will apply knowledge gained from past projects to specific issues on this project. g; Special Qualifications ...............................................................................................................10 Attach a narrative discussion and/or materials which show reason why the firm(s) submitting this proposal are; especially qualified to undertake the agreement. Information provided would include, but not be limited to, su', ; data as any awards or recognition received by a frm or individuals for similar services and special approaches~June 22, 2007 RFP #07-018 - City Hall Page 10 of 16 <<' ~,or concepts developed by the firm(s) relevant to the required services, including, high performance green ..;building designs. Information provided in response to this criterion shall be supplementary to that attached for specific response to other criteria. - 7. PROJECT SCHEDULE AND WORK PLAN 10 Provide a plan and schedule for the project, identifying key milestones and activities invofved under the major tasks. 8. ORGANIZATION AND CLARITY OF RFP SUBMITTAL 5 Organization of the RFP submittal and the manner in which information is presented in the submittal as an indication of the firm's ability to assemble clear and concise documents. TOTAL POSSIBLE POINTS ......100 i"- i ~ ~ June 22, 2007 RFP #07-018 - City Hall Page 11 of 16 ATTACHMENT C- MANDATORY, TERMS AND CONDITIONS - - ; , AGREEMENT FOR PROFESSIONAL SERVICES J <Consultant> THIS AGREEMENT is made by and beiween the City of Spokane Valley, a code City of the State of Washington, hereinafter `City" and t hereinafter "Consultant," jointly referred to as "parties." IN CONSIDERATION of the terms and conditions contained herein tfie parties agree as follows: 1. Work to Be Performed. The Consultant will provide all labor, services and material to satisfactorily complete the attached Scope of Seroices_ A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of worfc, Consultant shall contact the City Manager or designee to review the Scope of Work, schedule and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Woric, stop work and promptly cure any failure in performance under this agreement. B. Representations. The City has relied upon the qualifications of the Consultant in entering into this agreement. By execution of this agreement, Consultant represents it possesses the ability, skill and resources necessary to perform the work and is familiar with all current laws, rules and regulations which reasonably relate to the Scope of Work. No substitutions of agreed upon personnel shall be made without the written consent of the City. Consultant shall be responsible for the technical accuracy of its services and documen resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City fumished information. C. Modifications. The City may modify this agreement and order changes in the work wfienever necessary or advisable. The Consuftant will accept modifications when ordered in writing by the City Manager or designee. Compensation for such modifications or changes shall be as mutually agreed between the parties. The Consuftant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by the City without additional compensation: 2. Term of Contract. This agreement shall be in full force and effect upon execution.and shall remain in effect until completion of all contractual requirements have been met. Either party may terrninate this agreement by ten days written notice to the other party. In the event of such termination, the City shall pay the Consultant for all worlc previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. The City agrees to pay the Consultant $ as full compensation for everything done under this agreement. 4. Pavment 7he Consultant shall be paid monthly upon presentation of an invoice to the City. Applications for payment shall be sent to the City Clerk at the below stated address. June 22, 2007 RFP #07-018 - City Hall Page 12 of 16 The City reserves the right to withhold payment under this agreement which is determined in the ~ ,~,-easonable judgment of the City Manager or designee to be noncompliant with the Scope of Work, City Standards, City ordinances and federal or state standards. 5. Notice. Notice shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge, Crty Clerk Name: Phone Number: (509)921-1000 Phane Number: Address: 11707 East Sprague Ave, Suite 106 Address: Spokane Valley, WA 99206 - 6. Applicable Laws and Standards. The parties, in the performance of ihis agreement, agree to compiy with all applicable Federal, State, local laws, ordinances, and regulations. • 7. Relationship of the Parties. It is understood, agreed and declared that the Consultant shall be an independent Consultant and not the agent or employee of the City, that the City is interested in only the results to be achieved, and that the right to control the particular manner, method and means in which the services are performed is solely within the discretion of the Consuftant. Any and all ernployees who provide services to the City under this agreement shall be deemed employees solely of the Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this agreement and any liability that may attach thereto. 8. Ownership of Documents. All drawings, plans, specifications, and other related documents ,prepared by the Consultant under this agreement are and shall be the property of the City, and may be subject -to disclosure pursuant to RCW 42.56 0r other applicable public record laws. 9. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of the Consultant's records with rESpect to all matters covered in this contract. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls and record of matters covered by this contract for a penod of three years from the date final payment is made hereunder. 10. Insurance. The Consultant shall procure and maintain for the duration of the agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. No Limitation. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City`s recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile Liabilrfy insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercia! General Liability insurance shall be written on ISO occurrence for-m CG 00 01 and shall cover liability arising from premises, operations, independent June 22, 2007 RFP #07-018 - City Hall Page 13 of 16 contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy witlr ~ respect to the work performed for the City. 3. Workers' Gompensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professronal Liability insurance appropriate to the ConsultanYs profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum c4mbined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercia/ General Lrability insurance shall be wr'rtten with limits no.less than $1;000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be wrftten with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C_ Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the Ci ~ shall be excess of the ConsultanYs insurance and shall not contribute with it. 2. Cancellation of ConsultanYs insurance shall be govemed by either: a. the policy shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty days prior written notice by certified mail, retum receipt requested, has been given to the City, or b. the Consultant shall provide at least 30 days prior written notice by certified mail, return receipt requested of a cancellation. D. Acceptabilitv of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coveraae. As evidence of the insurance coverages required by this contract, the Consultant shall furnish acceptable insurance certificates to the City at the time the Consultant retums the signed contract. The certificate shall specify all of the parties who are additional insureds, and will include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or seff-insurance. 11. Indemnification and Hold Harmless. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damageG.. _ losses or suits including attorney fees, arising out of or in connection with the performance of this agreemer except for injunes and damages caused by the sole negligence of the City. June 22, 2007 RFP #07-018 - City Hall Page 14 of 16 Should a court of competent junsdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant 's liability hereunder shall be only to the extent of the Consultant 's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnrfication. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of the agreement. 12. Waiver. No officer, employee, agent or other individual acting on behalf of either party has the power, right or authority to waive any of the conditions or provisions of this agreement. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any tirne any of the provisions of this agreement or to require at any time performance by the other parry of any provision hereof shall in no way be constnaed to be a waiver of such provisions nor shall it affect the validity of fhis agreement or any part thereof. 13. Assianment and Deleqation. Neither party shall assign, transfer or delegate any or all of the responsibilities of this agreement or the benefits received hereunder without first obtaining the written consent of the other party. 14. Subcontracts. Except as otherwise provided herein, the Consultant shall not enter into subcontracts for any of the work contemplated under this agreement without obtaining prior written approval of the City. 15. Confidentialitv. Consultant may, from time to time, receive information which is deerned by the City to be confidential. Consuftant shall not disclose such information without the express written consent of the City or upon order of a Court of competent jurisdiction. . 16. Jurisdiction and Venue. This agreement is entered into in Spokane County, Washington. Venue shall be in Spokane County, State of Washington. 17. Cost and Attorney's Fees. In the event a lawsuit is brought with respect to this agreement, the , prevailing party shall be awarded its costs and attorney's fees in the amount to be determined by the Court as reasonable. Unless provided otherwise by statute, Consultant's attomey fees payable by the City shall not exceed the total sum amount paid under this agreement. 18. Entire Aqreement. This written agreement constitutes the entire and complete agreement between the parties and supercedes any prior oral or written agreements. This agreement may not be changed, modified or altered except in writing signed by the parties hereto. 19. Anti-kickback. No officer or employee of the City, having the power or duty to perform an official act or action related to this agreement shall have or acquire any interest in this agreement, or have solicited, accepted or granted a present or future gift, favor, servics or other thing of value from any person with an inferest in this agreement. 20. Business Reqistration. Prior to commencement of work under this agreement, Consultant shall register with the City as a business. ~'J/June 22, 2007 RFP #07-018 - City Hall Page 15 of 16 21. Severabilitv. If any section, sentence, clause or phrase of this agreement should be held to be, invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any othe' ' section, sentence, clause or phrase of this agreement. 22. Exhibits. Exhibits attached and incorporated into this agreement are: 1. Scope of services 2. lnsurance Certificates IN WITNESS WHEREOF, the parties have executed this agreement this day of , 2007. CIIY OF SPOKANE VALLEY: Consultant: David Mercier, City Manager Owner Tax ID No. I ATTES7: APPROVED AS TO FORM: ,I Christine Bainbridge, City Clerk Office of the City Attorney i June 22, 2007 RFP #07-018 - City Hall Page 16 of 16 o•r•barcf-i itects 0400000p, 42 ✓ ' j CITY OF SPOKANE VALLEY ~I.!TDOOfi ~~'dIMP.~if•~t=, f'UOI_ I"vil-;r}; • - _ 5►-. Phaae 1A Summary Report . ,I,.ij,- i,-~ ,r~~ i f~ . 'i~ rn 1~ltr~~~i ~ . ~ ,~.►wn _ S~~Q ~i~~ ne r~ ~ ~ ~ . . - ~ •'Ct~,~M11~.l1~iTY i~1 ;i'I~iF~1.ii~ i7iTE ~T~illf. :a~ne iey~ City of Spokane Valley Oufdoor Swimming Poof Analysrs Vall$y-JNiulon,_Park_RQad-aasi Femceyiew Pools TABLE OF CONTENTS Introduction 1 Summary of the Public Presentation 2 PubHc Comments 7 Recommendations 9 Parlc Road Pool 9 7errace View Pool 11 Valley Missian Pool 13 Bather Load Analysis ...................................................................Appendix A Area of Magnitude Cost Estimate ................................................Appendix B o-r-barcf-i i t e c t s (]It ~ ~W ley , City of Spokane Valley Oufdoor Swrmming Poo! Analysis VaIIQy Mlsslon. Park Road and Terrace!/~LoY_ PAOIs INTRODUCTION The goal of this project is to improve the ability for the Spokane Valiey outdoor swimmfng pools to serve the community by adding aquatic features that would increase pool use whfle keeping the instructional aspects of the paol intact. The city has resolved to use approximately $1.6 million in funds it has available to increase the amenitiss and number of users it can serve at each of its pools. These pools include the Valley Mission, Par4c Road, and Terrace View facillties. The concept is to add a recreational component to each taclliry while maintaining the lap pool feature. Woricing with the Spokane Valley Parks & Recreation Department, ORB Architects participated in a series of community meetings that began with three consecutive Thursday evenings In March of 2007. The purpose of which was to discuss future upgrades to three outdoor swimming pools. Each community meeting was held at an elementary school in same neightwrhood as the pool which was the focus for that community meeting. The above meetings were advertised in the newspaper and on the City of Spokane Valley Recreatlonal Guide with a full back cover image. In addition, fiyers were mailed out to community members who were known to participate in prior paol activities (i.e. swim team and swimming lessons). Increased attendance at the later meetings was probably also gained through articles written in the local newspaper reporting on the earlier meetings. Mfke Jackson of the Spokane Valley Parks 8 Recreation Department kicked off each of the meetings with a presentation on the background of the project. ORB Architects was represented by Geoff Anderson. In an attempt to spark the imagination of the community members present. Geoff presented a brief informational PowerPoint on the fatest trends in recreational pools, including images of the many different features that could be included in the 5pokane Valley Pools. The meetings were relatively "free form" and allowed questions to be asked at any point during the presentati4n. In addition to responding to questions and taking input on the architecYs proposa{s, the participants were encouraged to draw their suggestions on blank pool plans that were provided by the architect. This option allowed the children that attended the meeiings to present their ideas for )mprovement of the pools. A fourth communiry meeting was held on May 31 2007 to present a summary of the assumptlons drawn from the initial three meetings. At this meeting, Mike Jackson gave an update to the status of the project. Geoff Anderson presented a summary of the ideas and items that were discussed by the public at the previous meetings, with recommendations for improvements at each of the three community paols. ~ o•r•barch i t e c t s [ Itt Lo 11 fp--001~ ~ ~W ley - SUMMARY OF THE PUBLIC PRESENTATIONS ~ The PowerPoint Presentation given at the initial three community meetings included a brief description of the existing Spokane Valley Pools and the function they serve as a lap pool tollowed by images and verbal descriptions of the potential features that could be incorporateti in the pants. These proposed features were based an current aquatic facility trends. These features included Water Play Equipment, Lazy Rivers, Zero-Depth Pools and Water Stides. Water Play Equfnment Water Play Equipment Includes grourxi sprays, interactive spray toys, spray arches, pole mounted water toys and even large, themed play elements. The variety and selection of Water Play Equlpment is quite extensive and increasing in variety every year. The cancept of Spray features was presented first because they can be included in many oI the options for pool improvements or act as a stand alone addition. OR8 Architects presented a concept that these water features be lncorpofated in one of the paols as a stand alone Spray Pad. . . , ~ k - y - 5. _ 4Z • • ~ L~~~. t~± ` •1`~ fi V ';y ~ ~1 ~ i, o-r•barci-i i tects 2 iCI 11 ~ A Spray Pad would consist of a concrete surface which would incarporate a variety ot fQatures such as interactive ground spray elements, pole elements that dump or spray water from above and even spray cannons for game playing. The concrete pad can be constnucted with colored or coated cancrete to add variety and personaliry to the Spray Pad. It can even incorporate a specific theme, such as a nautical or other theme if desired ~"'°'.+aE'~ .'C~~~f+eo.~c+e~-~ i~►rrt. r - IfWAY FAV ~ •i~- D ~ ~ r, C ~ . . ~ . tL~ ~ ~ I I ~ • Ii~ ~ YoAL I - A114 }!ouSf- o One advantage of the spray pad is that it doesn't necessarily need to be located within ' the pool enclosure. However there was consensus in the Spokane Valley meetings that locating it within the pool enclosure would provide the best option for control, safety and for the abllity to serve the famify users. Lazy _ River A Lazy River Is a popular featuro at any new Aquatic Facllity and is being requesteci by many communities. It attracts and serves a broad varlety of users from klds to o•r•barchitects 3 _ ~ ~ teenagers and even seniors. Ttie kids love to use float toys that are pushed around by the current of the moving water. If a spray arch or other similar toy is added, that also increases the fun aspect of the Lazy River. Another use of the Lazy River is for seniors or those wanting some physlcal therapy, these fndividuals can walk against the current for a low impact exorcise. - +a'= a a~• ' - _ - ~ = - r• ~ The Lazy River concept presented in the meetings connects the Lazy River to the 3-foot depth of the existing pool. The concept included water play equfpment, seating alcoves and swiripool elements as part of the L.azy River. Zero-Deoth Poql* A Zero-Depth Leisure Pool is also a popular feature at many new facilities. It's a great way to serve a wlde user group. Small children can splash in a tew inches of water while the older sibling plays in a deeper area of the pool. A Zero-Depth pool can also be made to increase accessibility to the pool by allowing for the wheelchair user to slmply be rolled into the pool. , ; i . ~ ~ ~ : ~ r _ l~•%'~ ~ . - o•r•barchitects 4 m ~~p 1 l~.. ~wley. It would also be possible to cLJt an entrance frorn the 3-foot depth of the oxistinra pool into the Zero-Depth Pool. The side walis of the Zero-Depth pooi could also have some water jets to serve a similar function as a Lazy River. The Zero-Depth concept presented also illustrated a Bubble Pool and Water Play Equlpment. Water Slides The concept for a Water Slide is fairly well understootf. They have been a popular feature at Aquatfc Facilities for many ysars and the Splash Down Water Slide Park in Spokane Valley incorporates a variety of large water slides. One characteristic about Water Slides is that they can serve as a colorful larTdmark to any aquatic facility by the mere iact that they are tall. We recommend that if a new Water Slide were to be incorporated, th3t it has its own flume run-out at the bottom as opposed to dumping into the swimming pool itself. The reasons for this include safety as weN as function. Ii a slide were dumped into the existing pool, it would cut aff the circulation around the deck of the pool, which is limited by the deck size already. The flume run-out allows children of all sizes to use the water slide, even if they can not swim. Water Slldes that terminate in the pool must do so in several feet of water, thus requiring all users to be a swimmer. -n II1 - ' .r"• ~ i1•N ~ The concept presented for adding a Water Slide was a stand alone slide near the diving board of the existing pool. This concept proposed terminating the slide in a run-out flume, which wou{d senre all age graups. Other Discussion Points The fncrease fn features at each of the pool facility would, in tum increase the number of users. Therefore all concepts presented included bathhouse improvements and increased deck area around the pool. o•r•barchitects ~ ( ! T t ■ IIM~ i~/ ~W L'My. The Bathhouse it5elf will not increase in size with any of these plans. Howc:vQr we propose to make several improvements such as improving the accessibility and adding a changing tnble to briiig thom more in line with curront codes. . ~ d , ; lnv. ~ •+,.ww.a. O CHAMGI NG 1Cno►1 4~K] / MebM4 • ~O i~N. O } ~ SNaLN ~11L~1 , ¢ T ~ ~ ~ i ~ ~ The existing mechanical and pool treatment systems will bo evaluated and additional systems acided to facilitate the expanded functions. o•r•barchitects 6 a rt~ u ~~~~p PUBLIC COMMENTS In addition to the comments included below under the recommendations for each of paol facilities there were several commenis that we would Hke to acknowledge and addrass SecVnty. Several community members expressed concern about tiie security at the pool facilities during evening hours and the off-season, when the pool was not in use. This was particularly expressed at the Valley Mission Pool, where graffiti and trash was observed in the empty pool shell. We recommended improvements for each pool include additional or upgraded lighting for the pool areas and around the bathhouse. Careful consideration would have to be given to light pollution onto neighboring homes. The addition of secunty cameras would be overicill at this juncture and wauld result in added maintenance of such a systom. Only in an exireme condition do we feel that carneras are necessary. Water It was pointed out that some of the pool facilities experience Iow water pressure problems, lack of hot water and toilets that won't tlush The water avallability and systems wlll be evaluated at each pool as part of the avaluation of the mechanical systems as a whole. It was theorized that same o( the water pressure issues, (at Valley Mission) were ralated to the timing of backwashing the filters and other services that put a demand on the water at that location. We may recommend several items such as restricting the backwash operations to only being performed after hours or during slow periods af usage, adding a domestic water heater and separating the water service of the pool from other facilities such as the Splash Down Wator Slide Park. 50-MQter ompetition Pool At every meeting there was an expressed desire for the community to havo a 50-meter competitlon pool for Olympic level swimming evants. This is an element that is fncluded in the Spokane Valley Parlcs and Recreation Master Plan, but is not included in the scope of work identified for the improvements to the three existing community pools. A new 50-meter outdoar competition pool would cost more than the current budget allows and ultlmately it could compromfse the {ong term wishes of the community to achieve a future indoor 50-meter poo) facility. It is not practical ar recommended tfiat any of the existing pools be extended to a 50- meter Iength as may have been suggested. An entirefy new 50-meter pool and bathhouse would need to be constructed at a cost of $4.0 to $4.5 million. The cast of an indoor 50-meter competitive pool and Zero-Depth pool is estimated at $11.3 million. - The fact is that the existing 25-yard pools meet the requirements for the National Federation of State High School Associations requirements for a competitive swimming o•r-barchitects 7 mu ~ LOY pool length. They are slightly narrowQr than thE recommended width, but tMs should not aifect the community's ability to host swim meets at the youth level. Based on the input at the meetings fot not altering the ability of these pools to function as lap pools for competition, we have removed the idea of providing a connection between the existing pool tank and any added feature. Ext~,{ZdrLhe Season One of the issues that must be considered with outdoor aquatic facilities in the City ot Spokane Valley Is that you have a relatively short swimming season, which includes only the three summer monihs. Thus most facilities operate only between Memorial Day and Labor Day. The only way to truly exiend the season at a pool facility is to enclose the pool in an indoor natatorium structure as recommended in the Parks 8. Recreation Masier Plan. The options for enclosing a pool are many and fnclude a custom designed natatorium ar pool enclosure systems that companies speciallze fn. With any pool enclosure, there are additional systems and features that must be considerations. These include air quality, lighting and overall humidity control. Again, this is outside of the $1.6 million budget established for this scope of work. Our recommendation is that an enclosed pool concept be incorporated as outlined in the long range Parks S Recreation Master Plan. As an alternative Idea, a system of partial covered or trellised areas could be added at the end o( the pool deck incorporating overhead radiant heaters. This would require increased energy consumptlon, and would only increase the operational period of the pool by a month to a month and a half and be used for limited functions, such as swim team practices. The amount of time it would extend the season is qusstionable, and would need to be evaluated further to determine if the investment would provide a gaod return through extended use of the facility. o•r•barchitecfis 8 0010 kky* RECOMMENDATIONS Even though the three Spokane Valley Community Pools are nearly identical in their layout, each of the poo) tacilitates is unique in terms of who it serves and how it relates to its immediate neighborhood. We are therefore recommending that the added features provided at each pool be dlfferent. This will not only increase the overall services the city oflers at tts facilities but addresses the individual character of the facility location in the city. PqrkR9ad PoStJ The first oi the publlc meetings was held to discuss the Park Road Pool. This pool faciltty is located at North 906 Park Road, behind the Park Junior High School. The site is surrounded by the schools playfields on two sides, with a large privately owned field to the south. In fact, the schools football team uses the locker rooms for practice, illustrating the collaborative attitude between the city and the school dlstrlct. . r ~a •F . !u .,rZ -..an ' •t f ~ ~ ~ . . . I • ~ 1 ~ ' • • ~ 1 _ ~ ' i ~ r.~' . _ _ . , ~1~ According to the comments received about this pool, there does not seem to be as much attraction to thls pool as a destination for families to spend the day. This is partly due to the (act that there are no other amenities at this pool such as the picnicking areas that exist at the other sites. The schools playtields are not readily accessible to and from the pool and therefore the shared activity does not seem to exist here either. Around the school are residenUal neighborhoods that have good access to the pool facility. People can be observed walkfng across the playfields to get to the pool, however it does not seem that a family coming to play a baseball game, stays to enJoy the pool afterwards. One member of the public suggested that the property to the south of this pool be purchased to expand the property. This is not part of the scope and would be outside ot the establlshed budget, but is an interesting idea should the opportuniry ever arise. Our recommendation is that an attractive feature element be added to ihe Park Road Pool to fncrease the visibility and scope of users. A waterslide will be attractive to people using the nearby ball fields We also recommend additianal deck area with o•r•barchitects 9 Cill 4 ~~~~p tables and a shade structure to provlde placas to sit as a famify; this would serve ta attract adult users to the pool that might otherwise not be attracted to the pooi. Based on its location adjacent to a Junior High School, we also befieve that a Water Slide feature is age appropriate at this location. Since this location is quite remote from the Splash Down Water Slide Park, we do not believe that adding water slides at this site will adversely affect or compete with that business. At the fourth public meeting where this concept was presented, there were no questions or cornments raised about this schemo. _ _ . . r x v r Li~yTTNf. Yf.16S, ~M ~ ':M![ Suri I ~ - &q%oerNltJL - - - - - - - - - ~ , . ~ i ' ~ -AbdL~ ~ q x ~ \ i►+rr~, u~.,,~ ~ O b 20 yb i Y ~N Schematic Plan of Park Road Pool witfi Water Slide o.r•barchifiects ,o ~ 11 T&rCAo-YiQA_P__tzo! The Terrace View Pool is located at North 13525 24th Avenue surroundQd by residential neighbofioods. The park that the pool is located within includes a large baseball field, playground, restrooms and several picnic tables. The site has many trees and is a very attractive place to play and enjoy the day. This park is obviously a location where a family can gather for an entire afternaon and enjoy a BBO picnic, a variety of ptay and exercises and gather with neighbors. Even on a relatively cool spring afternoon, this park was observed as having multiple users in the playground area and elsewhere. - ' ~r - . : A 7 i1i ~ _ ap The proximity of this pool to some of the neighbor's yards does raise some concerns about the nolse levels and added impact of additional users. There was a report that a swfm meet went late last year which generated same complaints from the neighbors regarding noise. Our recommendation is that the Terrace View Pool is the best candidate for adding a Lazy River feature as well as additional deck area, shade structure and tables tor family use. The proximity of the nefghboring homes and the demographic as reported at our meeUngs indicate that this would be well appreciated at the Terrece View community. By adding some spray elements the teature would appeal to an even wider audienr.e and serve as an all day famity destination in the park. At the fourth communiry meeting, the neighboring home owners at the fence line expressed further concern regarding the impact on any lmprovements to Terrace View Par1c Pool. The concems centered on the goal for increased activity, which they believe will resutt in additional noise, traffic and parkfng problems. In addition, they expressed worry with the loss of any trees. Unrelated to the scope of work for the pools, they spoke of anxiety about trespassers and those that access ihe par4c at the northeast comer through the fence. In an effort to address the neighbors concerns, while preserving the city's goal of achieving the greatest benefit (or the system of pools as a whofe, we have modified our plan so that it does not encroach closer to the property fence Ilne. We do not advocate o•r•barchitects 11 ~ ~ eliminating She Lazy River entirety, as this is a very popular feature that the city will gafn benefit fram having. It is our opinion that by merely adding additional deck space and tables, (as suggested) the resufting crowds and noise would not be any less than with the inclusion of the Lary River as shown. Finally, we do not see a concem for the parking issue at this park. The existing parking lot at the pool has 100 spaces. There are also additional parking spaces at the west side of the park. The increased activity may metely result in encouraging more people to find other means than the automobile on the busiest days of the year. Otherwise the parking areas are generally observed to have plenty of spaces. • x -a--- -x . . ~ [V1KM• t}Mli h1rK~ k ' " CIWt lrf.,trve,l.. VT- r _ v ~ • 0-1 1~ ~ rI ~ II ~ 4-4 I~ ~ a.•~x . • ~ ~ p 1P ~ . Schematic Plan of Terrace View Pool with Lazy River o•r•barchitects 12 J rr jv~a.lley' I Valley Mission Pool The Valley Mission Pooi is located at East 11123 Mission surrounded by park spaces, recreational uses and the Splash Down Water Slide Park. The recreational uses on the 5ite include a basketball court, tennis courts and baseball diamond. The site is near residential nefghhortioods to the south and cut oN by the freeway to the north. - ~ _ i - : ~ 416 - + = ""r: . . w . _ ' ,~~1~"_"^ ~ ♦ - .-~e.►. ~8 . ~ ~~i~~ ~ • r ~ i ~ , . The proximity to Splash Down Water SUde Park effects the considerations for new features at this location, since there is no desire to compete with or adverseiy affect that business. The park itself appears to be popular year round by residents. Our recommendation for the Valley Mission Pool fs to add a cambination Leisure and 7raining Pool with a Zero-Depth entry designed so that it will fncrease the capacity of the pool for training. Swim lessons are one o1 the biggest demands for the publlc pools and also ona of the best ways for the Parks and Recreation department to serve its ~ missfon. In addition, swlm lessons are a good source of income helping to support the aquatics programs in general. By doubting as a Zero-Depth Pool, the spectrum of people that can be served by this feature would be increased considerably. The addition af the Zero-Depth feature will increase the number of people who can use this pool. Therefore, we elso recommend that addiNonal deck space with tables and beach umbreltas te added to provide a place for adult members of the family to enjoy the facility while the chfldren are in the pool. At the fourth public meeting where thfs concept was presented, this concept for Valley Mission was well received. o•r•barchitects 13 1lil 6a1iYR+ ~Wiey- ~ 2 ~ , t" l ,]1 rwrww~. ~!r I~ f~0 L ' I I r . , ~ -Afi ~ G f0 4O Schematic Plan of Valley Mission Pool with LeisurelTraining Pool i o-r•barchitects 14 ~ tU ~ ~wley• APPENDIX A BATHER LOAD ANALYSIS o-r•barchitects Spokane Vallay Pools Bathiw Losd Analysis Per WAC 248-280 Existing Condition < 5' net2 PoQI Areas Maximum Bather Laad Calcui3tiqn Shallcyw > 5' ee • Zera Depth: Ircegular 0 ai Deep Water Area to 5' depth: 44'x25' 1100 Lap Lanes: 44'x75' 3300 sf Shallow Water at Lap Lanw 44'x50' 2200 Lazy Rlver 0 N x 8' wide 0 sf Shallow at Zero Death Area• Irregutar 0 Total Water 11rea 3300 sf ShaJlow at Lazy River. Irregutar 0 Subt4t8ls 2200 1100 Sq Ft Water Per 8ather 15 30 Diwde Subt02al by Sq Ft = 146.87 36.67 = 183.33 Total Calcuta?ao 8athers 9 ~ 67 Male 9? 67 Female Plumbing Fixturs Analysis Per WAC 218-260 Fixture Counts Based on Calculated Bather Losd: Msle Female ToWla E is 91.67 91.67 183.33 Watercloseta up to 120 116(} 1.53 91.07 1! 4G 2.29 91.67 21.1 from 121-360 tl $Q 0.0 0 11 64 0_00 0 3 F Totals 1.53 2.29 = 1.00 5 Urinals up to 120 1160 1.53 91.67 NA rrom 721-360 1180 0.0 0 Totsla 1.53 = 2.00 2 Showers up W 120 11 40 229 91.67 1140 229 91.87 3 M from 121-360 1; 60 0.0 0 11 6U 0.0 0 3 F Totals 2.29 2.29 = 4.00 6 Sinks up to 200 11 100 0.92 91.67 V 100 0.92 91 _67 1 M f rom 201-400 11200 0.0 0 11200 0.0 0 1 F Totals 0.92 0.92 = 2.00 2 Drlnkinp Fountain 1 Required = 1 t Janttors Sink 1 Rsquired = 1 0 Existing Condition Total Fixture Count Bssed on Cakulatsd BaMer Lwd: 14 16 Spokane Valisy Poots BaMor Load Analysb Por WAC 248-260 Add 1 Watersiide (assume 90 users) Pool Ar Mammum Bather Loatl C.aIculawrl Lhi:Ic,w, Zero Qepth: Irregular 0 ai Deep Water Area to 5' depth 44'x25' t 10o Lap Lanes 44'x75' 3300 :t Shallow Water as Lap Lanes: 44'z50' 2200 Lazy ftiver 0 If x 8' wKle 0 sf Shallow at Zero Depth Area: lrregular U Total Water Araa 3300 6i Shaibw at Lazy Rlver Irregular 0 SuD[Ot218 2200 ? 100 Sq Ft Water Per Bemer 15 30 Dlvide Subtotal by Sq Ft = 146.67 38.67 = ;c?3 33 fota Calajla;Gd Bathers Add 1Materslide 90 Slide Use~-_ 273.33 Posled 6atr,er Loaln 136 57 Male 136 67 Female PlumbinQ Fixture Analysis Per WAC 248-280 Ftxture Counta Based on Calculsced Bather Load: Auk Female ToWis Fi g ada to 136.67 136.67 273.33 Meot CodQ Weber'Closeffi up tD 120 1.160 2.00 120.00 1140 3.00 120.00 2 M trom 121-360 1.180 0.21 18.87 1160 028 16_57 3 F Totals 2.21 3.28 = 5.00 5 0.00 Urinala up to 120 1160 2.09 120.60 NA irom 121-360 1180 0.21 16.87 Totals 2.21 = 2.00 2 0.00 Showem up ta 120 V 44 3.00 120.00 1140 3,00 120.00 3 M from 121380 1~ 80 0.28 16.87 t i 60 0.28 16 57 3 F Totals 3.28 3.28 = 8.00 8 0.00 Sinka up ta 200 1i 100 1.37 136.67 V 100 1.37 136.87 1 n,1 from 201-400 1/ 2U0 0.0 0 1 i 200 0.0 0 1 F Totais 1.37 1.37 = 2.00 2 0.00 Drinking Fountain 1 Required = 1 1 0 Janitoes Sink 1 ReGuired = 1 0 1 Add Waterslide Tota! Fixtun Count BBSed on Calculated BaiMr Load: 17 16 1 Spokane Valley Poals Bather Load Anatysis Per WAC 246•280 Add lazy River < 5' Oeep Poa ,4rcas Maxlmum 88ther (.oad CakuhaUan Shalbw > 5' De, gg Zero Depth: Irtogul$r 0 si Deep Water Area to 5' depth: 44'x25' 1100 Lap Lanes: 44k75' 3300 s1 ShaJbw Water at Lap Lanes: 44'z50' 2200 Lary River 150 I( x 8' wide 1200 sf Shallow at Zero Depth Area: Irregular 0 Totat Water Area 4500 sf Shallow at Lazy Rivar. Irregular 1240 Suhtbfals 3440 11100 Sq Ft Water Per Bather 15 30 Dlvide Subtotal by Sp Ft = 226.87 36.67 = 263.33 Totai CaICUiwed Ade watetsiaes eam8rs 45 x 0 0 Slic4e Users 263.33 PosteQ Bather Loao 131.67 Male 131 67 Female Plumbirsp Fixturo Anatysis Pet WAC 246-260 Flxturo Counffi Basod an Calculated BaMer Load: Mab Fomale Totals Exist Add to 131.67 131.67 263.33 at Gode Waterclosets up l0 120 1160 2.00 120.00 1/40 3 00 120.00 2 M fmm 121-380 1180 0.15 11.87 1! 6b 0.19 11.67 3 F Totals 2.15 3.19 = 5.00 5 0.00 Urinals up l0 120 1i 80 2_00 120.00 NA (rom 121•360 1180 0.15 11.67 Totals 2.15 = 2.00 2 0.00 Shawers up to 120 ir 40 3.00 120.00 1140 3.00 120.00 3 M From 121-360 1., 00 0.19 11 67 11 60 0.19 11 67 3 F Totals 3,19 3.19 = 6.00 8 0.00 $inka up to 200 1? 100 1.32 131.87 11 100 1.32 131.67 i M from 201-400 1! 200 OA Q 11200 0.0 0 1 F Toqb 1.32 1.32 = 2.00 2 0.00 Drinklny fountaln 1 Requued = 1 1 0 Janitors Sink 1 Reqmred = 1 0 1 Add Lazy River Total Fixture Count Basad on Cakulated Bather Load: 17 16 1 Spokarw Valley Pools Bather Load Analysis Per WIIC 248-260 Add Zero Depth Pool < 5' peep Paol Arm MaxJmum 88thar Load Caltulation Stiailow > 5' Dee: Zero Depth: Irregutar 1400 sf Deep Water Area to 5' deptN: 44'x2S t' 00 Lap Lanes 44'z75' 3300 sf Shallow Weter at Lap lanes: 44k50' 2200 Lary River 0 sf Shallow at Zera Depth Area; Irteyuiar 1400 Tota! Water Araa 4700 sf Shallow at Lazy Rivar. Irrsgular 0 SuDtntals 3800 1100 Sq Ft Waler Per Bather 15 30 Divfde SuDlatal by SQ Ft = 240.00 38.67 = 276 67 Total Gakcu:atec Add WBterSlideS Bathers 45 x 0 0 Sllde Users 276.67 PosteC Bather L~~ad 138 33 h1a4e 138 33 Female PIum61n9 Fixwro Analysis Per WAC 248-260 Fixture Counts Based on Calcvlaaed Batber Load: I,gl Female TQtala ExiSt Add to 138.33 138.33 276.87 Meat Code Waterctosets up to 120 1! 60 2.00 120.00 1! 40 3.00 120.00 2 M trom 721-360 1/ 80 023 18.33 1/ BO 0 31 18 33 3 F Totals 2.23 3.31 = 5.00 5 0.00 Urtnats up to 120 11 60 200 120.00 yA fram 121-360 1! 80 023 18.33 Tonls 223 = 2.00 2 0.00 Showets up 10 720 1! d0 3.00 120.00 1! 40 3.00 120.00 3 M from 121-360 1l 60 0.31 18,33 11 80 0.31 18.33 3 F Totais 3.31 3.31 = 6.00 6 0.00 Sfnks up ta 200 11 100 1.38 138.33 1! 100 1.38 138.33 1 M trom 201-400 1~ 200 0.0 0 11200 0.0 0 1 f Totals 1.38 1.38 = 2.00 2 0.00 Orinking FouMain 1 ReQuired = 1 1 0 Janitor's Sink 1 Requireq = 1 0 1 Add Zero Depth Pooi Total Flxturo Count Based on CalculsEsd Bather Losd: 17 16 1 ~ qovool~ S ti~ i) :a~~ne ,,;ooO NW leyAPPENDIX B AREA OF MAGNITUDE COST ESTIMATE I o•r•barchitects COST ~ST~~1~TE - oEsc~~dS SpoItane Valieyr Pool lipgrades Cost Fsdonate far ~m I Uegmides at Yailey M issfon, Rark Rnad and Teerar.e Wl-ew Rools JkREL4 ~f MJk(aNI'fU[)E COO 61SF: Site wq1'k: I . Repa lnt Hanciica p Packing VAt. PR & 7-4' $1,855 TC}TAt SITE M1Oi}IFICATION5 $1,655 SathhGuse guilding Upgrades; 2. Pa'ovide Door CHardware 4 '[7oor5 Vm, PR +4t 1V $:.782 3. Handlcap Modificafians a.) ProAcje #-1andifap Seat and I-Wertid hleld Shravver V,M, PR & ]`V $1,855 b.) P'rovide Shovier Grab E3ar5 in Man's & Wornnen'S Rest: Roamt VM, PSk' & TV $1,113 Lower Ffesqhk a# 53ap Disperi5er at Sho++vers in Mers'S &W+]men`5 Rest Rc]oms VM, F*R & 7eY $371 d,} Lower Gauntee or Rarnp Fbrar 2" In Lobby (at ai9 khree poos; vM, f'R & TV' $$,346 4, Install Harrdirap Tollet StaIJ wiikh Fixwees in Men's &W[rmen's Restraoms ;3t a!1 t#i.re,e PooIs VM, Pl'& N $20,402 a_) Recantlgure Men's & Women's t,oilett sttall Ea+yout to malntain fixt,,re rnunt VM, PR A N $68,550 5. Lower Urinai & Flusn Va ives at W~ Mi&jan rtior vm $2,N)9 5, Install Drinidng Feauntain at aQl three pacL VM, PR & 7V $9.274 IMaIf Riaper Ctsanging Area in Mer+'s and Ihromen's Dressing Areas at all three pools or Obtain Waiver frorai 1,011, PR A 7k" $],39] Heafth Departme-nt T~TAL BUILDI[YG M4DIFI(:A'TEOhIS $116.033 Existing Rool7snks: 1 ePravide Slats in Eence (540 LF of 51ats) at aaf three PooIs, W, PR 6s 7T/ $17,527 2, Repamk Pwi Graphkcs on Pool Detk and Gutter L'm, PR & rU' $13,g1l3 3, ReplacLe biving 3wrds (Uor,ie) 4ff;; PR A 7V $0 4, Repair Ceck in FrCH1t oF Bath h0u3e a[ TE'trat'e l/'e.w P0a (appl'z]xirriately 450 sq. fk. d+E'C*, twQ CJE'[k drains JV $7,530 & 60 LF b" AS:S drain R`Re) 5. lnsWIl Flow meter at Vaf+Loy Mizron Ppd vm $4.64 5. Ins'Cail larger Filter Ieaves ai VBJley Missbrr amd Terrace Vwtv Al~* 12-28" x 45" Eeawes at each pmI Vm, TY *14,83$ i. Pmvlde Separatk Chemical 53iorage Room or oGtain wa9ver ftom k~~fth Deparkmeni VA1, PR A TY' $55,642 6. ReIcc3te ladder 3t Deep £nd of PW d.nd jrtStall a SEcond Ladder t0 meet requeremenls of WAC 246-267- VM, PR & Ti' $4,637 [?31 (ll)c(li) of o6tain a weivee from khe He71kh Cepartmenrt 9. f'mvsde Janitflrs 5ink or obtain wa+nrer fnom State Health Depaftment IrM, PR & 7`!r' $6,955 10. Pvst Sign on Pool ihat prcahibltg Swirnming aPoer E:00 pm (Afier Dark; VM, PR & Tb°' $556 11_ Post Sign on Pool thtit prohiblts hackwafid daves Vh1, ,P`R tSr 71'` S557 i~. Fmvi~rle D.E. Automatrc Feetier at Valley MiSSfon antl Terwe View R[so1= VAf, 7V 1iw TG7AL PC?QL MO[?3FIC!#TIQNS #1~~rZ95 SlBTC]TAL 6il3LDENG, F[]O! & SrrE WORK $247,243 (4VOTE • 5EE T~DIVIDl1AL SL1hiMARY SkiEETS FOR ~OST #JI.ARKUF~)CONgT3tUCTION COST St1BTOTAL 52~~24 3 AVER14GE CO5T PER POOL 748 City oi Spokan411aYWy Pool Sludy 15~a'1407 Paiic Road Pool - Add Water Slide DESCRIPTION: Water Shde: New struQure oolorful fiberg{ass slide independent from poo AREA OF MAGNITUDE CONSTRUCIION C05T: TypiCal Upgrades: Typical Upgrades per attacheG breakdown S84,748 BulldlttQs: Methanical Rflom to SuppaR Slide 250 sq ft $22,500 Srte Work: Additlonal Pool Deck, Dralns & Fenc.e 1,500 sq R 512,000 Utility extensions from exlsbng S25,000 Site Restoratian SS,OOC Added Features Watersiede, Reservoir, Foundabans, Water Treatment & PipfnC $242,438 Tables, Chairs and Shade Sirucxures $S,DOG Subtotal $392,685 SaEes Tax @ 8.8% $34,556 Soft Cosis Indude Contingency, Permits, Artwork, Design, SoR C.osrs @ 24°/0 $94,244 Engineenng, Constructian Administration Etc. TOTAL ;521,486 Park Road Pool - Add Water Slide Gity of Renlon Pool Scudy 61812007 T View Pool - Add Lazy River [fI~~RIPTION: Lazy Rivet: 150 foot Lazy Rlver attached tG ShaliOw end af Lap Poa AREA OF MAGNITUDE CONSTRUCTION COST: Typkal Upgrades: Typlcal Upgrades per attached bseakdawr $80,746 Bufldings: Mechanfcal Room to Support River 500 sq ft $45,000 Site Work: Addltbnai Pool Deck, Drains & fence 1,K00 sq ft $14,400 UUlity exbertsions from exisiing 525,040 Sibe ResOorati4n $5,000 Added Feature Lazy River Channel, Pumps,Water Treatment & Piping ? 5~ lin ft 5228,500 Tables, Chairs and Shade Strudures $S,OUG Sulxorai $403,748 Sales Tax @ 8.8% $35,530 Soft Gosts Indude Contirrgency, Permi[s, Ariwork, Design, SoR Casis ;9 24?'0 $96,899 Engineering, CAnsiruction Administration Etc. TOTAL ;536,377 Terrace View Pool - Add Lazy River City ot Rentan Pool Study fk8)2007 Valley Mission Pool - Add Zero-Depth Leisure Pool DE!5hIPTION: Zero-DepM Leiwre Pool: Adiacent tn shallow end of existing Lap Pon. Tralning Pool: A portion af theZero-peath Pool to be functianal far traminq purposes. AREN OF MAGHITUDE CONSTRUCTION C06T: TypiiaE Upgrades: TypKal Upgrades per auacheC Ixeakdowr S80,746 Buildings: Mechanical Room to Support Zero Depth Pool 500 sq ft 545,000 Stte Work: Additional Poo! Dedc, DraiRS & Fence 2,000 sq ft 516,000 l1Ullty extensions from eximng $25,000 Siie Restordbon $5,000 Added Feahire Zero-Depth Pool, PumpS,Water Treatment & gping 1,400 sq ft $227,920 Interactive Play Equfpment $40,000 Tables, Chairs and Shade Strudures $5,000 Subtotal ;444,668 Sales Tax @ 8.8°10 ;39,131 Soft Cnsts Indude ConOingency, Permits, Arlwwk, Design, Soft Costs @ 2496 $106,720 Engineenng, Canstrucbon AdministraUOn Etc. TOTAL ;5901519 Valley Mission Pool - Add Zero-Depth LeEsure Pool TOTAL PRO]ECT COST - ALL THREE SITES COMBINED $1,648,182 Ci4y of Ronion Pocrl Study 6rUl2007 Add3#ional I#erns DEsCRIPTY()H: Addition.al Itenis whicfi wrxjad Q+e idp-al if [he budget were tiD a1i4w at eac13 site Ba.iiw.ings; Add Uuilding mount~ ~xterisr 9ightir7g $It},000 ~ paols $3o,000 SiW tiAwfcwk: Additinnal R+oal f]ect. f?mrrts &FerKe 2,000 sq tt 3 pacsls $48.000 Plant addftnal Shade LreeS $15,:00 AddHd F-ee3tLPe More Inkeractive Piay Equwpment $1000-00 3 paols $30,000 [Jpgrade 5ite Seeunty Llghtirrg $15,1300 3 P4015 $45.000 More Tables, Chairs aewd 5hadE Sirumres $5,044 3 pools $15.DAO Subtatal 51193,000 5a1es Tax @ 8,81% $16,164 Spft ~Costs Indude f_rranbn9ertcY', PerrraiL, Artwork, Design, Sraft Cossts 424% S43.142I1 Engineering, Cianstrut4i[in Ac9miril5tratiw EtC, TOTIki. $243,034 lddikional Iterns TQTAL RRCI3ECT CI?ST - Y1Ff 1ALl[3IT3ON14L ITEFIS $1,891,206 Ciiy of Spokone Ualdey Paal Study