HomeMy WebLinkAbout2007, 10-09 Regular Meeting
AGENDA
SPOK %-NE VALLEY CITY COUNCIL
REG ULAR NIEE7'l NG
Council lklecting #125
Tuesday, October 9, 2007 6:00 p.m.
Spokane Valley City [fall Council Chamber
11707 E Sprague Avenue
Council Requests All Electronic Devices be Turned Off During Council Meeting
CALL TO ORDER:
INVOCATION: Father Shanbour, Christ the Savior Orthodox Christian Church
PLEDGE. OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF AGENDA:
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIms:
CONTMITTEE, BOARD, LIAISON SUMMARY REPORTS:
MAYOR'S REPORT:
Pt+'B11C COMMENTS: This is an ul)portunity for the public to ;Peak ion any topic. When you come t.j
die podium, please state )vur name and address for the t.-cord and limit rernarl;s to three minute".
1. PUBLIC FIEMUNG: Proposed 2008 Budget - Ken Thompson
2. PUBLIC REARING: Community Development Block Grant Project [Am - Greg McCormick
3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. A
Councilmember may remove an item from the Consent Agenda to be considered separately.
a. following Claim Vouchers:
VOUCHEK LIST DAT-, VOUCHER 9s TOTAL VOUCHER ANIMJNT
tM-28-2007 _ 12838; 12846-12939 S 1 .544,659 84 -
h. Payroll for Period Ending September 30: $267,96137 -
c. Minutes from Regular Council Mecting of September 25, 2007
d. Approval of Capital Imprn%ement Program (CIP') Organirwional \Lklcl
INEW BUSINESS:
4. First Reading Pmposcd Ordinance 07-016 Repealing L'R-1 Ordinances (suspend rule) Mike Conoclly
]public comment]
5. first Reading Proposed Ordinance 07.017 Amending Ordinance 07-012, Shannon Avenue Street
Vacation-Karen Kendall (public comment]
6. First Reading Proposed Ordinance 07-018 Adopting Budget - Ken 'Thompson (public comment)
7. First Reading Proposed Ordinance 07-1119 1 evyini Property Tax Ken -17ho lpson (public commend
Cuunal AgWa Wt-(N-07 RcE.uhr'.lc_ring PI''- 1 of
R. First Reading Proposed Ordinance 07-020 Confirming Excess Property Tax - Ken Thomps,
(public commend
9. First Reading Proposed Ordinance 07-021 Appleway Auto Group- Greg McCormick/Mike 13a-.
(public comment(
10. Proposed Resolution 07-016, Requesting Establishment of the Greater Spokane Valley Libran
Capital Facility Arent - Mike Connelly (public comment)
11. Motion Consideration: Adoption of CenterPlace Marketing Plan - Mike Jackson (public com11i, Ear
12. ?Notion Consideration: Council Support of Spokane Proposition No. 2: - Nti1;e C'nnnel
"Spokane County Proposition No. 2:
One-tenth of One Percent Sales and Use Ti
Solely for Emergency Communications Systems an+i
The Board of County Commissioners of Spokane County adopted Resuittttun tiU. 07-06"1
concerning a proposition to increase the sales and use tax. The proposition would impo ,
an additional one-tenth of one percent sales and use tax throughout Spokane County, tl: _
prtk:ceds there from to be used solely for costs associated with financing, desig.r
acquisition, construction, equipping, operating, maintnining, remodeling, repairing,
reequipping and improvement of cmef
this proposition be approved? Yea
a. Comments Advocating Approval
b. Comments :advocating Rejection
PUBLIC COMMENTS This is an opportunity for the public to speak on any topic. When
the: podium, please state your name and address for the record and limit remarks to three mina;
ADMINISTRATIVE REPORTS: wa
IINFORIti1ATION ONL1
13. Greenacres 1~ciwhLk~rt,. : ;%i: j,.: 16
EXECUTIVE SESSION: Land Law..,ni-ji
%D-YOURNNIFN r
i I I1 RL M tr .P1 L1:
Regular Council.1feetings are generally held 2nd and 4`a Tuesdays, beginning at 6:00 P.m.
Council Studs, Sessions arr» generally held 1", 3rd and Sth Tuesdays, beginning at 6:011':
. .
l )tlrrr 7, rr!rrtiti : f 't i rrnrrrrr 1l::'tiuc c ; , r
NUTILL Individuals plmnung to aurnd ific meting who require special assistance to accommudate physic4 hearing, or other
impairments, please contact the Oty Clerk at t5091 92 1-10010 as soon w possible so that mmigements may he made
t_'rmrncil Agerdle 1040.07 Reguiar Mrtiny, pale
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 9, 2007 City Manager Sign-off-
Item: Check all that apply: consent ❑ old business ❑ new business ~J public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE : Public Hearing - 2008 Proposed Budget
GOVERNING LEGISLATION: State law requires several hearings on the 2008 Budget
PREVIOUS COUNCIL ACTION TAKEN: A hearing on the revenues proposed for 2008 was
held on July 24. The City Clerk provided public notice when the City Manager filed his
preliminary budget in late July. The City Council has discussed the budget process, goals,
outside agency requests and other budget related issues at several meetings during the
summer and fall. At the City Council meeting on August 14, the council set public hearings for
September 11 and October 9 to consider the proposed budget for 2008. The second public
hearing was held on September 11.
BACKGROUND: State law requires several public hearings before we adopt the 2008 budget.
Staff is anticipating the third public hearing on October 9 to consider the 2008 budget.
OPTIONS: Several public hearings are required prior to adopting the 2008 budget. The City
Council could elect to hold the final hearing at a later date. However, all hearings must be held
and the ordinance passed prior to late December, 2007. The City's current budget schedule
anticipates 2008 budget adoption in October of this year.
RECOMMENDED ACTION OR MOTION: Staff recommends the final public hearing be held to
consider the 2008 proposed budget.
BUDGET/FINANCIAL IMPACTS: This will be the adopted budget for 2008.
STAFF CONTACT: Ken Thompson, Finance Director
Dearing on the
Proposed 2008
Budget
Spokane Valley Council Meeting
October 9, 2007
104=07 ,
Budget Dearing
Total City 2008 Budget
■ $87 Million (less than 07 amended budget)
+Replacement reserve - two bldgs.
+Parks capital from 2007 into 2008
+9 new positions - (Business Plans)
+Records management
,DW=7 -
1
General Fund
REVENUES:
■ Sales Tax up $179,000 over 2007 amended budget (1%)
■ Property Tax up $830,000 (8.7%) - Likely less
$1.60 authorized by state law but City rate likely to be $1.55
■ Planning/Building fees, State shared fees,
Fines/Forfeitures - very close to 2007
■ Gambling tax will be down an estimated $200,000
EXPENSES:
■ Records Management $500,000
■ Facilities Replacement Reserve $397,000
■ Area EIS - City Center $150,000
■ Bus. Plan Addtns. - $360,000
Other highlights
57~'•
> ■ Deleted Street fund trans. from Gen. Fnd,
($900,000)
■ Minor changes as we fine-tune
■ Expect ordinance confirming prop. tax
increase over prior year
2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 9, 2007 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Public Hearing: 2008 Community Development Block Grant
Projects
GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD)
PREVIOUS COUNCIL ACTION TAKEN: Staff presentation of potential project list on October
2, 2007.
BACKGROUND:
Spokane County estimates that the CDBG program will receive approximately $1,500,000 in funds
from HUD to allocate in the 2008 program year. There are statutory limits for the administration and
planning allocation of 20% of new funds, or approximately 5300,000 maximum. A majority of these
funds are used _by the County to cover the expenses of administering the CDBG program on a
county-wide basis. Also limited by statute is the human service allocation at 15% of 2008 available
funds or approximately $225,000, resulting in approximately $975,000 available for capital projects.
City staff has identified the following projects as CDBG eligible:
Street Projects
1. Rockwell Sewer Project
(Full width paving in conjunction with County sewer project)
2. Summerfield Acres Sewer Project
(Full width paving in conjunction with County sewer project)
Sidewalk Projects
1. Various Sidewalk Projects
(Includes ADA access improvements)
Staff will provide cost estimates for these projects at the public hearing.
OPTIONS: N/A
RECOMMENDED ACTION OR MOTION: Direct staff to proceed preparing applications for
selected projects.
BUDGET/FINANCIAL IMPACTS: Undetermined at this time.
STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer
ATTACHMENTS: Sewer Projects Area Map
City of Spokane Wiley
Sewer Basins
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,
r CITY OF SPOKANE VALLEY
_i Request for. Council Action
Meeting Date: 10-09-07 City Manager Sign-off:
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST DATE, VOUCHER ris TOTAL VOUCHER AMOUNT
09-28-2007 12838; 12846-12939 $1.594,659.84
RECOMMENDED ACTION OR MOTION:
Approve claims for vouchers as listed above.
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Lisa Combs, Accounting Technician
ATTACHMENTS Voucher List
vchlist Voucher List Page: 1
0912812007 11:44:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
c
12838 9/1712007 000724 FAULKNER, JASON Payroll 9120/07 PAYROLL PROCESSING 250.00
Total : 250.00
12846 9/17/2007 000686 DEPT OF LICENSING 04600 DOL CASH TRANSMITTAL 13.00
Total : 13.00
12847 9/2512007 000028 FARMERS & MERCHANTS BANK 1852 CC: 1852 2,030.91
Total : 2,030.91
12848 9/2512007 001377 COMBS, LISA Mileage SEPT 07 MILEAGE 26.19
Total : 26.19
12849 9125/2007 001470 MATTHEWS, MOLLY 9/15 Inv PAYCHECK ADJ FOR 9115 PP 255.74
Total : 255.74
12850 9/2712007 001295 NICE Registration REGISTRATION: BEBOUT 30.00
Total : 30.00
12851 9127/2007 001295 NICE Registration REGISTRATION: GUERRY 30.00
Total : 30.00
12852 9127/2007 000001 SPOKANE CO_ TREASURER 41500389 AUG 07 WORK CREW 6,093.44
Total : 6,093.44
12853 9127/2007 000001 SPOKANE CO. TREASURER 41500396 AUG 07: STANDARD HOUSING 22,929.00
Total : 22,929.00
12854 9/28/2007 000648 ABADAN REPROGRAPHICS & IMAGING 20411 41808 PLOTTER PAPER ROLLS 126.24
Total : 126.24
12855 9128/2007 001107 ADVANCEDTRAFFIC PRODUCTIONS 1000022567 41741 LED SIGNAL HEADS 10,445.15
1000022624 -41741 LED SIGNAL HEADS 2,297.38
Total.: 12,742.53
12856 912812007 001081 ALSCO LSP0276098 MATS FOR PRECINCT 10.74
LSP0287910 MATS FOR CITY HALL 64.20
Page: 1
vchlist Voucher List Page: 2
09/28/2007 11:44:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # Description/Account Amount
12856 912812.007 001081 001081 ALSCO (Continued) Total: 74.94
12857 9/28/2007 000335 ALTON'S TIRE INC. 6-27991 SERVICE: 07 F250 54.60
6-28155 SERVICE: 04 DAKOTA 37.22
Total : 91.82
12858 9/2812007 000674 APA 050281-070902 MEMBERSHIP: MCCORMICK 460.00
202975-070902PBM MEMBERSHIP: PLANNING BOARD 525.00
Total : 985.00
12859 9/28/2007 000762 ARTISTIC DRAPERIES, INC. 9986 41767 WINDOW COVERINGS 55.39
Total : 55.39
12860 9/28/2007 001012 ASSOCIATED BUSINESS SYSTEMS 67247A TONER 326.67
67249A TONER: C7300 COPIER 319.28
Total : 645.95
12861 9128/2007 000168 B & C TELEPHONE INC. 139079 PHONE MAINTENANCE 323.09
Total : 323.09
12862 912812007 000547 BATES, NANCY Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12863 9/2812007 001516 BLACK, BECKY Refund REFUND DAMAGE DEP 198.00
Total; 198.00
12864 9/28/2007 000918 BLUE RIBBON LINEN SUPPLY, INC. 8852809 LINEN SERVICE: CP 379.46
Total : 379.46
12865 9/28/2007 001527 BOY SCOUT TROUP 420 Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12866 9/28/2007 001524 BRAIN INJURY ASSOC OF WA Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12867 912812007 001520 BURNETT, NANCY Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12868 9/2812007 001022 CARR SALES CO. S1001728.001 41789 MAINTENANCE SUPPLIES 208.01
Wage: 2
vchlist Voucher List Page: 3
0912812007 11:44:56AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice PO # DescriptionfAccount Amount
12868 9128/2007 001022 CARR SALES CO. (Continued)
41789
Total : 208.01
12869 9/2812007 000863 CENTURY WEST ENGINEERING CORP. 023689 TIP PHASE 2 2,616.87
Total : 2,616.87
12870 9/2812007 000729 C142MHILL INC. 3543482 40691 0009 - VALLEY CORRIDOR ENV. ST 12,538.20
3544590 40691 0009 - VALLEY CORRIDOR ENV. S7 13,087.30
3550800 40691 0009 - VALLEY CORRIDOR ENV. ST 16,136.08
3615597 41025 0003-BARKER ROAD BRIDGE 3,790.81
Total : 45,552.39
12871 912812007 001323 CHAS Refund REFUND DAMAGE DEP 225.00
Total : 225.00
12872 9128/2007 000840 CLARY, AARON Expense Report CONFERENCE: CLARY 32.28
Total : 32.28
12873 9128/2007 000109 COFFEE SYSTEMS INC 53550 COFFEE SERVICE: CITY HALL 206.97
Total : 206.97
12874 912812007 001517 COOK, MELANIE Refund REFUND DAMAGE DEP 262.50
Total : 262.50
12875 9/28/2007 000035 CORPORATE EXPRESS 168208088001 41806 3" D Binders, Corporate Express 213.23
Total : 213.23
12876 912812007 000123 DAILY JOURNAL OF COMMERCE 3195753 CLASSIFIED: PW 124.80
Tota 1 : 124.80
12877 912812007 000235 DATA BASE RECORDS DESTRUCTION 22895 MONTHLY RECORDS DESTRUCTIC 30.00
Total : 30.00
12878 9/28/2007 000683 DAVID EVANS & ASSOCIATES 230642 PROJECT: SPKV0000-0011 1,647.00
230960 40448 DAVID EVANS LOS ANALYSIS 475.00
Total : 2,122.00
Page: 3
vchlist Voucher List Page: 4
09/2812007' 11:44:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # Description/Account Amount
12879 9/28/2007 000152 DEPT OF TRANSPORTATION RE-313-ATS70814054 190-SULLIVAN RD I/C PCCP REHAB 2,048.63
Total : 2,048.63
12880 9/28/2007 000912 DEX MEDIA WEST 311809801 ONGOING ADVERTISING 208.67
Total : 208.67
12881 9/2812007 000028 FARMERS & MERCHANTS BANK 1037 CC: THOMPSON 669.94
1217 CC: MERCIER 125.00
1563 CC: REGOR 20.35
4484 CC: PASSMORE 1,492.08
5045 CC: DEVLEMING 55.00
5052 CC: DENENNY 40.00
5060 CC: TAYLOR 70.38
5078 CC: MUNSON 40.00
5094 CC: SCHIMMELS 40.00
5169 CC: WILHITE 48.75
Total : 2,601.50
12882 9/2812007 001530 FIRZLAFF, BETTY Refund REFUND DAMAGE DEP 50.00
Tota I : 50.00
12883 9/2812007 001447 FREE PRESS PUBLISHING INC 29465 LEGAL AD: FINANCE 94.30
29468 LEGAL AD: PLANNING 63.75
29469 LEGAL AD: CITY CLERK 27.75
29470 LEGAL AD: PLANNING 54.75
29471 LEGAL AD: PLANNING 66.75
29472 LEGAL AD: PLANNING 69.00
Total : 376.30
12884 9/28/2007 000007 GRAINGER 9455863093 41461 GRAINGER BLANKET PURCHASE C 27.71
Total : 27.71
12885 912812007 000002 H & H BUSINESS SYSTEMS INC. 135934 COPY SUPPLIE-S: P'R 73.63
162825 MONTHLY COPIES: C7300 259.00
162826 MONTHLY COPIES: C7300 13.88
162649 MONTHLY COPIES: F1060 179.91
162914 MONTHLY COPIES: F1232P 48.34
162915 MONTHLY COPIES: F1 232P 30.17
°;-ge: 4
.
vchlist Voucher List Page: 5
09/2812007 11:44:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # Description/Account Amount
12885 912812007 000002 11 & H BUSINESS SYSTEMS INC. (Continued)
162927 MONTHLY COPIES: F2045 140.91
162937 MONTHLY COPIES: F2060 80.30
163027 COPIES: COMM DEV 395.03
163028 MONTHLY COPIES: C3500 158.38
163029 COPIES: PLANNING 4,942.93
163030 MONTHLY COPIES: C3500 531.63
163138 CPA COPIES: F2238 1,416.95
163139 BW COPIES: F2238 257.75
Total : 8,528.81
12886 9/2812007 001443 HEARN BROS. PRINTING 100198 41758 5000 copies of citizen's reference gub 2,347.93
Total : 2,347.93
12887 912812007 001525 HESTON, HEATHER Refund REFUND DAMAGE DEP 214.75
Total : 214.75
12888 9/28/2007 001528 HUTCHINS, CATHY Refund REFUND DAMAGE DEP 50:00
Total : 50.00
12889 9/28/2007 000022 INLAND BUSINESS PRODUCTS, INC. 55385 PHOTO ID: TRUE 23.80
55403 NEW EMPLOYEE ID CARDS 54.30
55404 ID CARD: KASPAR 23.89
Total : 102.08
12890 9/28/2007 000642 INLAND NW CAMARO CLUB Refund REFUND DAMAGE DEP 250.00
Total : 250.00
12891 912812007 000632 INTL CODE COUNCIL: MEMBERSHIP 07-5219813 MEMBER DUES: MARTIN 180.00
Total : 180.00
12892 9/2812007 001288 ITT TECHNICAL INSTITUTE Refund REFUND DAMAGE DEP 62.50
Total : 62.50
12893 9/28/2007 000012 JOURNAL OF BUSINESS INC. 002219513 CLASSIFIED AD: PW 280.00
Total : 280.00
12894 9/28/2007 000864 JUB ENGINEERS, INC. 0047892 41409 CONTRACT NO 06-001, ST MASTEF 6,188.56
Page: 5
vchlist Voucher List Page: 6
09/2812007 11:44:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # Description/Account Amount
12894 9/2812007 000864 JUB ENGINEERS, INC. (Continued)
0048020 41720 CONTRACT #07-017 3,199.64
Total : 9,388.20
12895 9/2812007 001462 LEMASTER DANIELS PLLC 1998843 ACCOUNTING SERVICES 604.00
Total : 604.00
12896 9/28/2007 001533 LEWRAD DEVELOPMENT Refund REFUND: PLANNING DEPT 40.00
Total : 40.00
12897 9128/2007 001511 MAKHANOV, ALEKSEY Refund REFUND DAMAGE DEPOSIT 276.25
Total : 276.25
12898 9/28/2007 000073 MC CORMICK, GREG Expense WA CITY/CO PLANNING DIRECTOF 271.59
Total : 271.59
12899 9/28/2007 000069 MERCIER, DAVID Auto Allowance OCT 07: AUTO 400.00
Expenses INTERVIEW EXPENSES 307.57
Total : 707.57
12900 912812007 000132 MODERN ELECTRIC WATER COMPANY 04559-01 UTILITIES: 11123 E MISSION 2,534.62
04562-11 UTILITIES: 11423 E MISSION 55.65
04732-01 UTILITIES: 100 N BALFOUR 499.16
09784-02 UTILITIES: 12710 E SPRAGUE 1,446.95
Total : 4,536.38
12901 9/28/2007 001518 MORIARTY, CHERYL Refund REFUND DAMAGE DEP 50.00
Tota 1 : 50.00
12902 9128/2007 001535 NAIL FIRE CODES 2512140 SUBSCRIPTION: MK MARTIN 697.50
Total : 697.50
12903 9/2812007 001035 NETWORK DESIGN & MANAGEMENT 15487 NETWORK MAINTENANCE 4,615.00
15502 SERVER MAINTENANCE 3,217.50
Total : 7,832.50
12904 9/28/2007 001536 NEW URBAN NEWS Subscription SUBSCRIPTION: KUHTA 79.00
~agc: 6
vchlist Voucher List Page: 7
09128/2007 11:44:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # Description/Account Amount
12904 9/28/2007 001536 001536 NEW URBAN NEWS (Continued) Total : 79.00
12905 9/28/2007 000239 NORTHWEST BUSINESS STAMP INC. 65063 VARIOUS S'C'AMPS 263.79
Total : 263.79
12906 9/28/2007 000193 NORTHWEST CHRISTIAN SCHOOL INC Oct-07 RENT: OCTOBER 2007 29,433.10
Total : 29,433.10
12907 .912812007 000652 OFFICE DEPOT INC. 399956139-001 41796 OFFICE SUPPLIES 67.58
399957436 001 41793, OFFICE SUPPLIES 196.05
41793
399957436-002 41793 OFFICE SUPPLIES 12.61
400841044001 41802 OFFICE SUPPLIES 377.34
401121269001 41805 106-278 pressboard file guides - 262.62
Total : 916.20
12908 9/2-8/2007 000512 OFFICETEAM 19293028 STAFFING SERVICE: CD 511.50
19456567 STAFFING SERVICES 585.75
Total : 1,097.25
12909 912812007 001258 ORB ARCHITECTS INC. 4 41599 DESIGN OF POOL- PARK ROAD 1,820.84
4 41600 DESIGN OF POOL - TERRACE VEIV 1,820.84
41600
4 41601 DESIGN OF POOL- VALLEY MISSIC 1,820.84
41601
Total : 5,462.52
12910 9/28/2007 001523 POOLE, RICK Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12911 9/28/2007 000494 PRO PEOPLE STAFFING SERVICES 25.342 STAFFING SERVICE: CP 951.92
Total : 951.92
12912 9/28/2007 000041 PROTHMAN COMPANY 2007-1324 RECRUITING COMM DEV DIR 1,618.73
2007-1361 DEPUTY CITY MGR 571.80
2007-1362 COMM DEV DIRECTOR 115.28
Total : 2,305.81
Page: 7
vchlist Voucher List Page: 8
0912812007 11:44:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionfAccount Amount
12913 9/28/2007 000019 PURRFECT LOGOS, INC. 19602 OCCUPANCY LOAD SIGNS 49.41
19820 VALLEYFEST SHIRTS 133.48
19828 41804 PARKS SIGNS 576.67
Total : 759.56
12914 9/28/2007 000322 OWEST 509-921-6787 5118 PHONES: MIRABEAU MEADOWS 43.09
509-922-7091 060B PHONES: MISSION POOL 97.14
509-926-1840 1948 PHONE: PARK RD POOL. 101.05
Total : 241.28
12915 9128/2007 000952 RECALL SECURE DESTRUCTION, SERV 3901160167 DOCUMENT SHREDDING 56.70
Tota 1 : 56.70
12916 9/2812007 001515.REYES, JESSIE Refund REFUND DAMAGE DEP 217.00
Total : 217.00
12917 9128/2007 001519 SARGENT, HELEN Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12918 9/28/2007 001522 SCOTT, CHRISTINE Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12919 9/2812007 000709 SENSKE LAWN & TREE CARE INC. 1783677 ROUNDUP: CITY HALL 51.04
Total : 51.04
12920 9/28/2007 001521 SHARP, APRIL Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12921 9/28/2007 001513 SPACE Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12922 9/28/2007 000001 SPOKANE CO. TREASURER Sept 2007 SEPT 2007 SERVICES 1,373,876.01
Total : 1,373,876.01
12923 9/28/2007 000898 SPOKANE PROCARE 8907 41575 CONTRACT NO 07-003 LANDSCAPI 409.42
Mowing Service 41575 CONTRACT NO 07-003 LANDSCAPI 8,986.47
Total : 9,395.89
Page: 8
vehlist Voucher List Page: 9
09/28/2007 11:44:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # Description/Account Amount
12924 9/28/2007 000406 SPOKANE REGIONAL CVB 8-31-08 TOURISM MARKETING CONTRACT 13,501.00
Total : 13,501.00
12925 9/28/2007 000405 SPOKANE VALLEY PARTNERS 09192007 2ND INSTALLMENT OF GRANT 2,500.00
Total : 2,500.00
12926 9128/2007 000311 SPRINT SPECTRUM, LP. 0141276664-3 MONTHLY CELL PHONE USE 782.74
0602678198-7 MONTHLY AIRCARD USAGE 420.32
Total : 1,203.06
12927 9/28/2007 000065 STAPLES BUSINESS ADVANTAGE 3090936924 OFFICE SUPPLIES 261.47
3091163140 OFFICE SUPPLIES 32.86
3091163141 OFFICE SUPPLIES 74.83
3091163142 OFFICE SUPPLIES 74.83
Total : 443.99
12928 9128/2007 000257 STATE AUDITOR'S OFFICE L66718 AUDITORS 2,358.00
Total : 2,358.00
12929 912812007 000419 SUMMIT LAW GROUP 35078 EMPLOYMENT" LABOR ADVICE 138.00
Total : 138.00
12930 9128/2007 001217 THOMAS, DEAN & HOSKINS INC. 19537 41490 PROFESSIONAL SERVICES 3,256.48
Total : 3,256.48
12931 9/28/2007 000676 THOMSON WEST 814406181 LEGAL SUBSCRIPTION 494.64
Total : 494.64
12932 9/28/2007 001514 TIMPERIO, NICHOLAS Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12933 912812007 000102 TRANSNATION TITLE INSURANCE CO 20324241 VARIOUS DEEDS 108.60
Total : 108.60
12934 912812.007 001529 UNIVERSITY HS BAND PARENT ASSO Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12935 9/2812007 001077 V.H. SERVICES, INC. 8580 SERVICE: 03 CHEVY S10 222.40
Page: 9
vchlist Voucher List Page: 10
09/28/2007 11:44:56AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # Description/Account Amount
12935 912812007 001077 001077 V.H. SERVICES, INC. (Continued) Total : 222.40
12936 912812007 000167 VERA WATER & POWER 0001-031971.02 UTILITIES 65.17
• 0001-032805.00 UTILITIES 21.63
0002-001425.01 UTILITIES 165.16
0004-000755.01 UTILITIES 171.65
0005-016348.01 UTILITIES 68.92
0018-031941.01 UTILITIES 60.26
0018-032752.00 UTILITIES 20.71
0099-000005.00 UTILITIES 1,714.40
Total : 2,287.90
12937 9/28/2007 001526 WISSIAK, BREE Refund REFUND DAMAGE DEP 1,185.00
Total : 11185.00
12938 9/2842007 001512 WRIGHT, RONI Refund REFUND DAMAGE DEP 50.00
Total : 50.00
12039 9/2812007 001074 ZEE MEDICAL 161242651 1ST AID SUPPLIES 303.26
161242653 1 STAID KIT SUPPLIES 342.82
Total : 646.08
95 Vouchers for bank code : apbank Bank total : 1,594,659.84
95 Vouchers in this
report- -Total vouchers : 1,594,659.84
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and. that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and than
I :gym authorized to authenticate and certify wid claim.
A9- -07
Finance Director Date
Qu%~'-~ (6- Z-0~
May Date
'f r w~~ - °-ge: 10
T
Cbv , Acanbe Matte
CITY OF SPOKANE VALLEY
r Request for Council Action
Meeting Date: 10-09-07 City Manager Sign-off:
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report 0 pending legislation
AGENDA ITEM TITLE :
Payroll for Period Ending September 30, 2007
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
Gross: $ 174,522.80
Benefits: J--21438.57
TOTAL PAYROLL: $ 267,961.37
STAFF CONTACT: Raba Nimri
ATTACHMENTS
DRAFT
MINUTES
City of Spokane Valley
City Council Regular Meeting
Tuesday, September 25, 2007
Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the 124th meeting.
Attendance. City Staff
Diana Wilhite, Mayor Dave Mercier, City Manager
Steve Taylor, Deputy Mayor Mike Connelly, City Attorney
Dick Dcnenny, Councilmember Ken Thompson, Finance Director
Bill Gothmann, Councilmember Greg McCormick, Planning Manager
Rich Munson, Councilmember Scott Kuhta, Senior Planner
Gary Schimmels, Councilmember Kathy McClung, Community Development Dir
Rick Vanl.,euven, Police Chief
Absent: Deanna Griffith, Administrative Assistant
Mike DeVleming, Councilmember Darla Arnold, Office Assistant
Carolbelle Branch, Public Information Officer
Joe O'Brien, IT Specialist
Chris Bainbridge, City Clerk
INVOCATION: Councilmerber Gothmann gave the invocation.
PLEDGE OF ALLEGIANCE: Mayor Wilhite led the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present except
Councilmember DeVleming. It was moved by Councilmember Munson, seconded and unanimously
agreed to excuse Councilmember DeVleming from tonight's meeting.
APPROVAL OF AGENDA: It was moved by Deputy Mayor "Taylor, seconded and unanimously agreed
to approve the agenda.
INTRODUCTION OF SPL+""CTRL GUE-STS A.ND PRESENTATIONS: n/a
COMAUTTEE., BOARD, LIAISON SUMMARY REPORTS:
Councilmember Schimmels': reported that he attended a Solid Waste meeting last week where they
discussed several issues connected with the Sullivan Road Transfer Station; and that the daily garbage
dumping is approximately 400 tons during the weekdays, and an additional 150 to 160 tons on each
weekend day; that the group is examining several possible remedies such as charging an additional $5.00
fee, enlarging the facility, removing the compost from the building; and re-assessing the hours the facility
is open, even though those hours were just expanded a year ago. Councilmember Schimmels said this
leads to a possible future council discussion about mandatory garbage collection; and that he welcomes
comments.
Councilmember Denenny: said he attended a Spokane `T'ransit Authority meeting last week and will defer
to Mr. Munson for more particulars; but that the discussion concerned revenues and sales tax collection
and what to do with funds accumulated; and that they examined the potential 1/10 of 1% reduction.
Deputy Mayor Taylor: reported that he attended the Greater Spokane Inc. annual meeting where he heard
a positive assessment of Spokane's economy from Forbes publisher; that he also attended the Convention
Visitor's Bureau monthly board meeting where they discussed their efforts in promoting the region; and
that this week Spokane Valley will host the National League of Cities Environmental Energy and Natural
- Resource Steering Committee fall meeting which will be held at CenterPlacc.
Council Regular Meeting: 09-25-07 Page] of 4
Approved:
DRAFT
Councilmember Gothmann: explained that he attended the initial housing and Community Development
Advisory Meeting where they agreed on application rules; he went to Mission Ridge for a ceremony
related to assisted living; he attended the wrap-up meeting of the Weed & Seed Committee; and went to
the annual Chamber of Commerce meeting.
Councilmember Munson: said that he represented the City at the GMA Steering committee meeting last
week where he spoke with Commissioner Richard, which Mr. Munson said he will report more later
tonight; and that he attended the STA Board meeting, and mentioned that he had been hopeful to be able
to support a reduction in sales tax, but realized that wouldn't be prudent based on the County-wide
dramatic drop in sales tax this year; and on the capital needs for STA; and that such tax reduction decision
will be delayed until some time in 2008. Councilmember Munson said that he also attended a Leadership
Conference at Eastern Washington University; and that tomorrow as part of his AWC President
responsibilities, will host a regional meeting for all cities in the County, to hear what's going on state-
wide and what AWC will be doing in the future.
MAYOR'S REPORT: Mayor Wilhite reported that she attended the Chamber of Commerce annual
meeting, attended a United Way annual meeting; the Valleyfest parade, GMA meeting at Fairchild, the
Northwest Mayor's meeting, and met with a delegation from Canada regarding transportation issues and
moving freight from Canada to our region; and that she also attended the Central Valley School District
meeting where they discussed impact fees and their needs as part of their Sustainability Conference.
PUBLIC COMMENTS: Mayor Wilhite invited general public comments; no comments were offered.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. A
Councilmember may remove an item from the Consent Agenda to be considered separately.
a. Following Claim Vouchers:
VOUCHER LIST DATE VOUCHER #s TOTAL VOUCKER AMOgEH
09-14-2007 12502- 12837 $747,799.89
b. Payroll for Period Ending September 15, 2007: $192,602.34
c Minutes from September 4, 2007 Council Study Session Meeting
d. Minutes from September 5, 2007 Special Council Meeting
e. Minutes from September 7, 2007 Special Council Meeting
f. Minutes from September 11, 2007 Regular Council Meeting
g. Minutes from September 18, 2007 Council Study Session
h. lnterlocal Agreement for Subrecipient of Homeland Security Funding
i. Expanded Classification Grade, Deputy City Manager position
j. Holiday Closure Approval
Tt was moved by Deputy Xfayor Taylor, seconded and unanimously agreed to approve the Consent
Agenda. o
NEW BUSINESS:
2. Second Reading Proposed Ordinance 07-015 Adopting Uniform Development Code - Mike Connelly
Afier City Clerk Bainbridge read the ordinance title, it was moved by Deputy A4ayor Taylor and seconded
to approve Ordinance 07-015 as amended. City Attorney Connelly explained that this ordinance to adopt
the Uniform Development Code is the end of a very long process, and that the ordinance adopts the entire
UDC with the exception of Title 24 which was adopted previously. Mr. Connelly summarized the action
taken to this point, including all the public participation, and said that other than the minor changes noted
in the red-line delineation, this is the same ordinance which was considered by Council two weeks ago.
At last week's council study session, Council had several particular changes, i.e. Appendix A page 25,
Appendix 19-A pages 3 and 7; rationale. for the proposed change for the l0-trip exemption, rationale for
the proposed change for the stormwater change, and the edited verbiage of 19.30.030(2)(e); and said these
Council Regular Meeting: 09-25-07 Page 2 of 4
Approved:
DRAFT'
changes were incorporated into the appropriate titles, and copies have been distributed to council. Mr.
Connelly added that the process and the changes have been consistent with the Comprehensive flan and
we are timely adopting this according to state statutes and the extension granted to us by CT>•D. Mr.
Connelly further commented that the changes noted above were discussed during open public meetings,
and the public was afforded the opportunity for public comment. Mr. Connelly remarked that while the
Comprehensive Plan may only be changed once a year, the UDC could be changed at any time through
the normal course of business or by emergency ordinance if council deems that necessary. Mayor Wilhite
invited public comment.
Don H.uddleston, home address 5119 S Lincoln Way; office address 12309 E Mirabeau Parkway; said he
has the authorization to and is representing INNS Building, and spoke regarding the potential change of
use or zoning of the property located at the northeast corner of 4' Avenue; and said that neither he nor
fNHS Building received any meaningful or constructive notice about a zoning change; and if this parcel
were changed from freeway commercial to business office, the value of the property would be
substantially diminished; that an agreement was reached with purchasers for a mini-storage facility, and
this potential change was just discovered last week; he mentioned other property owners likely are also
unaware of this process; and many of these properties will be non-conforming if the change is passed.
Councilmember Munson suggested Mr. Huddleston contact staff to determine the protocol to follow for
making his desires known; and Mr. Connelly added that this property was designated "office" by the
adoption of the Comprehensive Plan in March 2006. Mr. Fluddleston was encouraged to contact staff.
Art Britton- E 18812 Euclid: said that he is confused on where Council ended up on the lot sire question
in Greenacres and elsewhere. After determine where Mr. Britton's property is located, Deputy Mayor
Taylor said that Mr..Britton's area of R4 was not changed; and Councilmember Schimmels pointed out
that Mr. Britton lives in a 3.5 area, the property to his south is 7, and the new development is 4.9
Don Skillingstad. S1703 E Mirabeau Park, CLC Associates: said he is with the CLC Associates
engineering firm, and he asked Council to support Title 22 as forwarded to Council from the Planning
Commission.
Mayor Wilhite invited further comments; no further comments were offered.
Several councilmembers mentioned their elation in coming to the end of this process; of their appreciation
to individuals and business owners for their comments, and of their appreciation to staff for their
diligence in this endeavor. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions:
Naze. Motion curried.
Mr. Mercier mentioned that this ordinance will become effective thirty days from date of publication,
which will be this Friday, and that he will work with our Public Information Officer and others to try to
communicate to the public what was adopted. Mr. McCormick added that there will be a learning curve
as staff works to understand and administer the document as well as educate the public on the changes,
and that they have applied for a CTED grant to help with that public inform ationfedueation process.
PUI3L,IC COMMENTS Mayor Wilhite invited general public comment; no comments were offered.
3. GMA Discussion - Councilmember Munson
Councilmember Munson explained that he spoke with Susan Winchell of the Boundary Review Board
regarding joint planning areas and the designation of those areas; and he was reminded that most smaller
cities have joint planning areas; and that Spokane asked for and received nine. As he mentioned toward
the beginning of tonight's meeting, Councilmember Munson said he discussed this issue with
Commissioner Richard who told Mr. Munson that if we ask for a joint planning area, Mr. Richard would
Council Regular Meeting: 09-25-07 Page 3 of 4
Approved:
DR"T
support that request. Mr. Munson added that designating joint planning areas do not mean we'll annex
those areas, but that those would be the areas when planning begins; and if that process begins, we would
have to develop an interlocal agreement to commemorate such participation. In response to Deputy
Mayor Taylor's question of the appropriateness of such an action on Council's part, i.e., to ask Spokane
County to designate areas as joint planning areas, Attorney Connelly said we would be merely asking the
County to recognize the obvious; and that state law requires that areas contiguous with the City be
designated as joint planning areas, and that such is also consistent with GMA. It was then moved by
Deputy Mayor Taylor and seconded, that the Council authorize the Mayor to write a letter to Spokane
County Commissioners requesting all UGA's with contiguous borders to the boundaries of the City of
Spokane Valley be designated as Joint Planning Areas for the City of Spokane Valley. Vote by
Acclamation: In flavor: Unanimous. Oppose& None. Abstentions: Alone. Motion carried.
INFORMATION ONIN. The information on the fee resolution changes, and the various department
reports were information only items and were not reported.
EXCCUT E SESSION: Land Acquisition; Pending Litigation. Mr. Mercier announced there- wa's no
need for an executive session.
There being no further business, it was moved by Councilmember Munson, seconded and unanimously
agreed to adjourn. The meeting adjourned at 6: 54 p.m.
Diana Wilhite, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Council Regular Meeting: 09-25-07 Page 4 of 4
Approved:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 9, 2007 City Manager Sign-off:
Item: Check all that apply: O consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration: CIP Organizational Model
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: Information Memo September 18, 2007:
Administrative Report October 2, 2007
BACKGROUND: The City regularly reviews its operations to make sure we are
organized in the most effective way, and has taken a look at how we manage our Capital
Improvement Program. That analysis is described in a September 18 memo to Council.
In our four years of existence, Spokane Valley has been very successful in applying for
1 and receiving grants to leverage City dollars for transportation infrastructure projects.
Our 2008-2013 Transportation Improvement Plan (TIP) includes almost 30 projects
totaling over $29 million.
As a result of the review, we are proposing a new CIP organizational model which
includes two project management teams. The City's current staffing level would form the
first team, with additional staffing providing the second team. In our current structure,
the City has four FTEs. Under the proposed structure the City would have eight FTEs.
This model results in two changes to the City's classification system. First, the City
currently uses the Engineer position to manage capital projects. This model would
instead use a non-supervisory Senior Engineer to act as project manager. There would
be one Senior Engineer for each of the two project teams.
The second change to the classification system would be the creation of an Engineering
Technician II classification. The City currently has only one Engineering Tech level.
These two changes provide the City with options for meeting its engineering needs by
better recognizing the more complex responsibilities of capital project management, and
also by assigning some duties to non-engineering positions.
The Finance Committee discussed the proposal at its September 7 meeting, and there
was unanimous support for it. At the October 2 meeting, there was Council consensus
to place adoption of this model on the October 9 consent agenda. Based on this
consensus, the 2008 proposed budget has been updated to incorporate the impacts of
1 this organizational model.
OPTIONS: 1) Accept the proposal as-is or with modifications; 2) maintain the status
quo staffing model; 3) provide additional feedback to staff.
RECOMMENDED ACTION OR MOTION: Move to approve the CIP Organizational
Model, incorporate it into the 2008 budget, and update the City's classification system.
BUDGET/FINANCIAL IMPACTS: The new positions in this proposal have a gross cost
of $315,000; however, there is no net increase to the General Fund. The cost is funded
through direct charges to each capital improvement project the employees will be
working on.
STAFF CONTACT: Nina Regor, Deputy City Manager
ATTACHMENTS: September 18, 2007 background memo
SAL
Valle
y 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhallespokanevalley.org
Memorandum
To: City Manager David Mercier and Members of Council
From: Nina Regor, Deputy City Manager; Trish Burns-Hart, Human Resources Analyst
CC: Neil Kersten, Public Works Director; Steve Worley, Senior Engineer - CIP
Date: September 18, 2007
Re: Capital Improvement Program (CIP) Organizational Model - First Touch
The purpose of this memo is to review the current organizational model for effectiveness, and
provide recommendations for improvement. It provides the First Touch in the Council agenda
process for Council consideration of the Model.
The City of Spokane Valley supports its six-year Transportation Improvement Plan (TIP) with
one Sr. Engvieer - CIP to manage the program, and three FTE.
The Pending Ideas Dist of the draft Business Plan identified the addition of a Capital Project
- Design and Inspection Team. The proposed model described below is a variation on that
concept. It would increase the four-person Capital Improvement Program (CIP) division to a
total of eight positions, including the Sr. Engineer who manages the program.
There would be no net increase to the General Fund to implement this program - the increased
cost would be funded by the schedulers capital projects.
The Finance Committee discussed the proposal at its September 7 meeting, and there was
unanimous support for it.
Cite of Spokane Valley Organizational Model
The 2008 - 2013 TIP includes 27 projects totaling $29.2 million. This includes only those
projects that have already secured funding, as well as the STEP projects involving curb-to-curb
paving. The TIP also includes approximately $1.3 million per year in Real Estate Excise Tax
(REE`f) funding for road preservation projects. The number of projects the S1.3 million can
fund varies from year to year, depending upon the scope of the project(s).
In addition to the street infrastructure projects; the UP division is responsible for managing the
construction projects for parks (e.g., CenterPlace and the Universal Park projects) stormwater
projects affecting the City's road system; and developer funded projects (e.g., traffic signal
installation or other road-related upgrades).
Capital Improvement Program (CIP) Organizational Model. continued
September 18, 2007
Page 2 of 7
Spokane Valley currently contracts out most of the design and construction work. However,
managing each project is a critical responsibility assigned to City staff to ensure that consultants
are accomplishing the work according to City specifications. Examples of project management
tasks include the following:
• Advertising for, selecting; contracting with and overseeing the work of consultants;
• Making decisions on design elements of each project;
• Participating in public meeting processes;
• Monitoring project budgets;
• Ensuring all environmental and grant requirements are met;
• Coordinating grant reimbursements;
• Overseeing the construction bidding process and selection of contractors;
• Overseeing the construction management of the projects; and
• Proj ect closeout.
The City's TIP is funded through a combination of federal and state grants; as well as local
resources. It should be noted that the effort involved in managing a federally-funded project is
approximately 30% greater than a City- or state-funded project. On federally funded projects;
the Project Manager must ensure Federal Highway Administration (FM. VA) and WSDOT
requirements as outlined in the Local Agency Guidelines are met. These requirements are more
specific and detailed compared to non-federally funded projects.
The City's current staffing level in the CIP division is not sufficient to manage the projects for
which the City has already secured funding, let alone those projects in the adopted TIP which are
proposed for future grants. The following table shows a proposed staffing level for the CIP
division.
Proposed Structure
Position Current FTI: Proposed FTE
Sr. Engineer - CIP Program Manager 1.00 1.00
Sr. Engineer - Project Mgmt (non-supervisory) 0.00 2.00
Engineer 1.00 0.00
Assistant Engineer 1.00 1.00
Engineering Technician II 0.00 1.00
Engineering Technician 1 1.00 2.00
Administrative Assistant 0.00 1.00
Total 4.00 8.00
Currently the City has only one Engineering Technician classification. This proposed model would convert the
existing classification into an Engineering Technician 1, and would create a second classification of Engineerurg
Technician I1.
Capital Improvement Program (CIP) Organizational Model, continued
September 18, 2007
Page 3 of 7
t This model is based on the continued premise that the City will contract out most of the design
and construction work. However, it does add some flexibility to use in-house design when that is
the more cost effective choice.
With tlvs model, the City could create two project management teams, made up of one Senior
Engineer, one Assistant Engineer (or Engineering Tech 11), and one Engineering Tech 1. Among
the three positions on each team, they would be responsible for oversight of design; project and
grant administration; construction oversight; and construction inspection.
Steve Vkrley
Sr Engineer -
CIPMgr
1-7 New
JAdmin Assistant
r Vacant New t
Sr. Engineer - I Sr. Engineer - I I
1 1 Project Mgr I Project A49r I I
I I I I I I
I I I 1
I F Shane Atlt 1 I New I
Assistant Engineer i i Engineering Tech II
I
I I I I I I
I I I I I I
I Pete Fisch I I New I
t J
Engineering Tech I Engineering Tech I
I I I I
l I I I
Project Ivlanacert~ent Teart I Project Management Team II
Personnel Impacts
This proposal results in one new classification - the Engineering Technician 11. It would be
placed at Grade 15, one grade above the current Engineering Technician (1) classification. See
below for more detail on the new classification.
It would also transfer the FTE authorization for the currently vacant Engineer position into the
Senior Engineer (non-supervisory) classiftcation. This position already exists on the City's
classification system at Grade 17, one grade above the Engineer position.
Financial .Analysis
There would be no net impact to the General Fund to implement this model. The current FTE
are budgeted in the General Fund at approximately $370,000. The estimated gross amount of the
four additional positions is $31 5,000.
Capital Improvement Program (CIP) Organisational Model, continued
September 18, 2007
Page 4 of 7
The positions in this division, both current and proposed, spend the majority of their time on
individual capital projects.' That time can be directly charged to those projects, so the. General
Find would only pay for the non-chargeable portion of the employee's time.
All seven of the non-managerial positions in the division'would need to charge projects for at
least 55% of their time in order to have zero impact on the General Fund. This share of their
time is a conservative estimate of what they can be expected to spend on individual projects.
Other Considerations
The City is in the process of recalibrating its TIP schedule. Several of the projects that were
scheduled for completion by the end of 2007 have not been completed due to staffuig levels
among other reasons. They will be moved into 2008 and fiiture years, which in turn will delay
projects already scheduled for those years.
This proposal will help the City improve its project completion rate. It marks a significant
increase in the staff available to work on the City's CIP. However; once fitlly operational it will
need to be analyzed to determine whether this model is sufficient to meet the City's CIP
implementation needs.
In addition, there are several major unresolved topics, any of which would require a re-
evaluation of the. CIP staffing level. Examples include:
• Street Master Plan implementation
• Sprague-Appleway Revitalization Plan and City Center public infrastructure
• Bridging-the-Valley (beyond current level)
Lnaineering Technician H. Description
This position would compile; monitor, verify and reconcile financial data, including
information related to grants in the Capital Improvement Program. The position is
distinguished from the Engineering Technician position by work of greater teclu-11cal
depth and problem solving tasks in more specific engineering related designing and
drafting assignments. Specifically, some of the duties of this position would include:
• Responsible for completing complex work assigtunents in a variety of
technical areas, such as: survey, mapping, design; traffic; inspection, utility
location and engineering project management.
• Provide tecluucal and administrative support to project managers in research,
process analysis, project management, conununications, regulatory
compliance, presentations; and report development.
• !assist in the planning and completion of public works projects by preparing
preliminary designs, drafting projects according to specifications and
Capital Improvement Program (CLP) Organizational Model, continued
September 18, 2007
Page 5 of 7
inspecting projects in progress or as completed to ensure project is completed
according to standards.
Perform a variety of finance functions including compiling, monitoring,
verifying and reconciling financial data, such as public works trust field loans.
• Monitor and track local, state and federal grants for CIP projects for
compliance purposes; work with granting agencies to prepare project
agreements and submit timely grants reimbursements on a monthly or
quarterly basis.
This position is proposed to be classified at Grade 15, which compares with similar positions in
Washington state. Although their titles varied, the City used as comparison the Senior
Engineering Technician category identified in the ANVC Salary and Benefit Survey.
Spokane Valley (proposed) Engineering Technician II S5,1.97
BellinEham Sr. Construction Inspector $4,502
Kennewick- Engineering Technician II 55,172
Richland Engineering Technician IV $6,013
Spokane En ineerin Technician IV $4,116
Spokane County Engineering Technician III S4,593
~ Washington State Dept. of Engineering Tech Supervisor $5,143
Transportation (WSDOT)
Thrce Washington Models
In determining the most effective UP organizational model for Spokane Valley, staff asked
several cities in Washington for detailed information about the way they did business. While all
of the jurisdictions provided some information, Lakewood, Shoreline, and Yakima provided
sufficient background information to serve as a comparison.
It is difficult to completely compare any two jurisdictions, because there are many different ways
to provide the service. However, these cities do allow for some surface analysis.
Please note that the total number and value of the projects listed for each of the cities represents
their complete six-year TIP. They likely include both funded and yet-to-be funded projects.
This does not perfectly compare to Spokane Valley's T..T.P numbers listed above, which only
include the projects whose funding has been secured.
Lokeit ood Model
The City of Lakewood has an estimated population of 58,950. Its proposed 2008-2013 TIP
includes 22 projects totaling $33.5 million.
J
Capital Improvement Program (CTP) Organizational Model, continued
September 18, 2007
Page 6 of 7
Position FTF7
Transportation Division Manager 1.00
Associate Civil Engineer 11 2.50
Assistant Civil Engineer 1.00
Engineering Technician I 2.00
Construction Inspector 1.50
Engineering Intern 1.0
Total 9.0
Shoreline Alodel
The City of Shoreline has an estimated population of 53,190. Its proposed 2008-2013 TIP
includes 12 projects totaling $120.4 million.
Position FTE
Capital Project Administrator 1.00
Capital Project Manager 11 100
Capital Project Manager 1 1.00
Engineering Technician 1.00
Management Analyst* .50
Capital Project Technician 1.00
Administrative Assistant II* .50
Total 8.00
*Estimated allocation of shared positions
Shoreline has two additional employees dedicated to a single capital project - their Auroral
Interurban Project.
Yakima ttlodel
The City of Yakima has an estimated population of 82,940. Its proposed 2008-2013 TIP
includes 72 projects totaling $150.7 million.3 Yakima divides the responsibilities of developing
and managing the TIP across three departments: Public Works, Finance, and Community &
Economic Development (CED).
The CED's Capital Projects and Engineering Division has the majority responsibility. It has a
total of fifteen FTE-, including the Division Manager.
2 The two ]calf=time positions are estimates of the amount of tune shared from Water Division staff.
3 This includes three railroad grade separation projects totaling S48.8 million. J
Capital lmpro%-ement Program (C1P) Organizational Model, continued
September 18, 2007
Page 7 of 7
Position FTE
Project Engineer 2.00
Design Engineer 2.00
Total 4.00
The above four positions appear to be dedicated to capital projects. The remaining eleven
positions divide their time between capital projects and private development. Yakima could not
provide an estimated division of the tune.
Yakima does most of its CIP engineering design and inspection in-house, but contracts them out
for large projects. They contract out the vast majority of construction; as well as some of the
analysis and modeling tasks.
Proposal Summary
This proposal would increase the 2008 preliminary budget by two additional positions, change
the classification of two currently budgeted positions, and create a new position on the City's
classification matrix; which appears in the 2008 Employee Salary Schedule.
There is no net increase to the General Fund for this model, because the cost will be paid through
charges to projects on the CEP.
CITY OF SPOKANE VALLEY
J Request for Council Action
Meeting Date: October 9, 2007 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business
0 new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: First Reading Ordinance 07-016, Repealing UR-1 Ordinances
GOVERNING LEGISLATION: RCW 35A.63.220
PREVIOUS COUNCIL ACTION TAKEN: N/A
BACKGROUND: The City Council previously passed several ordinances to extend the interim
UR-1 zoning regulations in the Ponderosa and Rotchford areas. There is no longer a need for
these ordinances once the City's Uniform Development Code is in effect, which establishes
zoning for the areas in question.
OPTIONS: Advance the ordinance to a second reading; suspend the rules and approve the
Ordinance; or take such other action as deemed appropriate.
RECOMMENDED ACTION OR MOTION: Move to suspend the rules and approve Ordinance
07-016.
BUDGET/FINANCIAL IMPACTS: None
STAFF CONTACT: Mike Connelly
ATTACHMENTS: Ordinance No. 07-016
DRAF7'
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASBUNGTON
ORDINANCE NO. 07-016
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, REPEALING
ORDINANCE NO. 03-053, ORDINANCE NO. 04-035, ORDINANCE NO. 05-025, ORDINANCE
NO. 06-001, ORDINANCE NO. 06-019, ORDINANCE NO. 07-001, AND ORDINANCE NO. 07-
013; AND PROVIDING FOR SEVERAB.H iTY AND ESTABLISHING EFFECTIVE DATE.
WHEREAS, the City Council passed Ordinance No. 07-013 on September 7, 2007, extending
Ordinance No. 04-035 beyond the fourth extension approved by Ordinance No. 07-001; and
WHEREAS, subsequent to passage of Ordinance 07-013, the City Council passed Ordinance No.
07-015 adopting the City of Spokane Valley Uniform Development Code, effective September 28, 2007,
which included establishment of the zoning classification for the property that is the subject matter of
Ordinance No. 07-013; and
WHEREAS, there is no additional need for emergency requirements or continuance of
Ordinance No. 03-053, which adopted by reference Spokane County Code Chapter 14.615 UR-1,
effective 3-31-2003; Ordinance No. 04-035, which amended 03-053, effective 9-8-04; Ordinance No. 05-
025, an emergency ordinance extending the UR-1 an additional six months, effective 9-6-05; Ordinance
No. 06-001, which extended the U .-l an additional six months, effective 3-1-06; Ordinance No. 06-019,
which extended the UR-1 for an additional six months or to March 6, 2007, effective 8-23-06; Ordinance
No. 07-001, which extended the 11R-1 an additional six months, effective 2-7-07; and Ordinance No. 07-
013, an emergency ordinance which extended the UR-1 to October 31, 2007, effective 9-7-07.
1
J NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains a follows:
Section 1. Repeal of S_nokane Valley Ordinances, Spokane Valley Ordinance No. 03-053,
Ordinance No. 04-035, Ordinance No. 05-025, Ordinance No. 06-001, Ordinance No. 06-019, Ordinance
No. 07-001, and Ordinance No. 07-013 are hereby repealed.
Section 2. Seyerability. If any section, sentence, clause or phrase of this Ordinance shall be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this ordinance.
Section 3. Effective Date. 'r his Ordinance shall be in frill force and effect October 28,
2007.
PASSED by the City Council this day of October, 2007.
ATTEST:
Mayor, Diana Wilhite
City Clerk, Christine Bainbridge
Approved As To Form:
Office of the City Attorney
Date of Publication:
Effective Date: October 28, 2007
ordinance 07-016, Repealing UR-1 Ordinances Page 1 of I
CITY OF SPOKANE. VALLEY
Request for Council Action
Meeting Date: October 9, 2007 City Manager Sign-off
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑public bearing
❑ information Q admin report ❑ pending legislation
AGENDA ITEM TITLE: First Reading Proposed Ordinance 07-017. Amending Ordinance 07-012.
Shannon Avenuc Street Vacation
PREVIOUS COUNCLLJCOMMISSION ACTION TAKEN: Cite Council adopted Resi)lution No. 07-
005 on May 8, 2007, setting the date for a public hearing held on June 14, 2007. The Planning
Commission voted 6-1 to approve the attached rwdings- and to recommend conditional approval of the
vacation On July 24, 2007 the City Council unanimously passed Ordinance 07-012. City Council
received background and overview of request at the October 2, 2007 study session.
I
C ry e# loww". va.r ❑ ( r
U=
Shannon Avenue requested
to be vacated.
BACKGROI;N`D: Correcting an error that required construction of Mansfield Avenue as noted in
Section ix of ordinance 07-012. 1-he intent ++as to require riiltt-~t=++a+ and Fx,rdcr easements tier
Mansfield Avenue to hL dedicated.
OPTIONS:
1. Move to Advance the ordinance to a second readini; a( the October 21. 2007 Cite Council
Meeting
2. Suspend the rules and approve Ordinance 07-017
3. Do not approve the ordinance, or
4. Schedule a public hearing that will be conducted 20 da}'s after noticing in the mail. on-site and
posted three conspicuous places in the CitN.
STAFF CONTACT: Karen Kendall. Assistant Planner
ATTACH--`- 'S: Staff Rep,
Draft Ami
n i oo oe_ % !
,;oo;FW~~ Rk Il0 :
%NI FN'D ORDTVANCF 07-012 FOR STI NNN(i`.
Date: September-24.21)'
l correcting an ern)r that required constru,;UCm of Nixi-stleld A%enuc as noted in -Section -5.e
ordinance 07-012. The intent vas to reouire riehl-c f-uav and border easemenu for Mamfield
Avenue to be dedicated
Conclusion.:
!1 X. •t T ~T
CITY OF SPOKANE VALLEY
~IPOKAI E CUUNTY,"AStUS451'ON
ORDLN&N. CE NO. 07-017
AIN ORDLNANCE OF TAE CFFY OF SPOKANE VALLEY, NVASULNG"I'ON, a4IEN7)ING
ORDINANCE 07-012, SECTION 5(C), RELATING TO CONDITIONS OF VACATION FOR
APPROXIMATELY 30 FEET V11DE BY 750 1XNEAR FEET OF SR4tiTON AN1 NUE
ABUTTING PARCEL NUMBERS 45103.0244, 45103.0245 and 45103.0203 AND PROVIDING
FOR OTHER MATTERS PROPERLY PELATPiG THERETO.
WHEREAS, and the City Council passed Ordinance 07-012 on !uh 24. '01)7, granting dit:
application for vacation of a portion of Shannon Avenue; and
WHEREAS, staff subsequently discovered that the conditions for vacation in Section -5(0
contained a scrivener's error, specifically in that it required construction of a road at specified dimensions
that should not have been included. This amendment would retno c t,%o Sentences s.) that flit currenti
sdopted standards would be applied at time of construction; and
%14EREAS, the City Council desires to a rncrJ Ordinance -ol: ti, remove the incorrcct
dimensional requirements from the vacation condition;.
NOW, '111EREFORi., the Cit\_ Coi!ncil of ti . Git~ I_If Spokane Valle, Spokane Countri.
ashington, do ordain as follo»
tion 1. Intent - The City of Six,kanc V ille\ dcclares that the intent of thi Ordinance is
to amend Ordinance 07-012 to make it comply with adopted City Code requirements.
Section 2. Ordinance 07-01 to he amended. Spokane ~'alle, Ordinance 61-012. Section
:hall be amended as follwAs:
C I Dedication of the neht-of-vvav and IxIrder easements for the continuanc-n of Mansfield
Avenue, which will cross the main parcels that front onto this portion of Shannon
Avenue. Mansfield Avenue is to be constructed according to Collector Arterial
standards, matching the section of the existing Mansfield Avenue to the cast. Niatse:d
k4idth and en tuh 4de L) -.II, -A
t
-te-I~ ~pe-~j----.`mot-~:pf`3-3~t
fee4), 104i1t'~-'~tt:*TV,'-7 {1L• +?S _
92 fe f. This require, 54 fG--t "I T1ght,?i-\%n\' dedication and 1.1 foot ho-der cements on
both sides.
Section 3. Remainder Unchanged. 11w remaining portions of Ordinance 07-012 remain
unchanged by this amendment.
Section 4. Clos' . Follo,-iing satisfaction of the above conditions of vacation set forth in
Ordinance 07-012, as amended by this Ordinance, the City Clerk shall record a certified copy cif
Ordinance 07-012 and of this Ordinance in the office of the County Auditor, and the City Manager iN
authorized to execute all necessary docnmcnts. I11ilUdlnQ a Ouit Claim M:t:d. in order to :ompfetc ?Ile
transfer of the property identified herein-
Section . Severability. It any s.ctinn. ~.entenCC, ~:Iausc t.,r plua~t' of this Ordinance sliall be
ht:ld to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the \ alidit} or c%••nst1T1111onality of any other section, sentence, clause or
phrase (If this ordinance.
t r:i nnrc I o7•i 117. Anicn,iir:_ ()rdinance 0 7.01 ? F'JLC 1 •.f
`ECGO11 0. I .ili1 i1~C UhtL. 11115 Ur[11i1aI)CC 511Hi1 bc in iu11 forc4 »1)d cII. t Iiia, alicr
pubbeation of this ordinance or a stunmarv thereof in the official newspaper of the City of Spokane
Valle' as pro,. idcd b% Iaw_
PAti`I D bN the C iv% Coun, d th1~ da> %)t t )etk)bcr. flu'
AI-ITgT
%ppi.-ot1i 1, I,, I ,r w:
ul lice of the t_li,,
fate of Publicati.
rJr~lir:au.e !)7-~I l' Amcnjimi t ~rdirunct 07411 I's
CITY OF SPOKANE VALLEY
f` Request for Council Action
Meeting Date: October 9, 2007 City Manager Sign-off-
Item: Check all that apply: ❑ consent ❑ old business ❑ new business public hearing
❑ information ❑ admin. report X pending legislation
AGENDA ITEM TITLE : First Reading Proposed Ordinance 07-018 Adopting 2008 Budget
GOVERNING LEGISLATION: State law requires an ordinance be passed to adopt the 2008
Budget
PREVIOUS COUNCIL ACTION TAKEN: Several public hearings were held on the proposed
2008 budget. The City Council discussed the budget process, goals, outside agency requests
and other budget related issues at several meetings during the summer and fall. Departments
highlighted significant budget issues at a September council study session.
Public notices of all budget hearings were provided.
BACKGROUND: State law requires several public hearings and an ordinance to adopt the
2008 budget. The City held public hearings on July 24, September 11 and October 9.
OPTIONS: Two readings of the ordinance are required prior to adopting the 2008 budget. The
City Council could elect to conduct the readings at a later date. However, the second reading
must be held and the ordinance passed prior to late December, 2007. The City's current budget
schedule anticipates 2008 budget adoption in October of this year.
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 07=018 to a second
reading
BUDGET/FINANCIAL IMPACTS: Once the Budget Ordinance is adopted, this will be the
budget for 2008.
STAFF CONTACT: Ken Thompson, Finance Director
C
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 07-018
AN ORDINANCE OF THE CITY OF SPOKAIW,, VALLEY, SPOK.AINT COUNT TY,
WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2008
T 1RO1JGH DECUMEBER 31, 2008 APPROPRIATING FUNDS AND ESTABL:ISI-T1i\G
SALARY SCHEDULES FOR ESTABLISHED POSITIONS.
WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of
Spokane Valley at least sixty (60) days before the beginning of the City fiscal year beginning January 1,
2008 and ending December 31, 2008; and
WHEREAS, the City Manager in consultation with the Finance Director and Department l4eads has
prepared and placed on file with the City Clerk a preliminary budget together with an estimate of the
amount of money necessary to meet the expenses of the City including payment of outstanding
obligations; and
WEIEREAS, notice was posted and published on July 6; 13 and 20, August 31, September 7 and 280
and October 5, 2007, that the City Council in the City of Spokane Valley would meet and receive public
comment in the City Council Chambers prior to the adoption of the budget, and
WIAER.EAS, following the filing of the preliminary budget with the City Clerk, notice of the same
and three hearings on the budget, the City Council desires to adopt the 2008 budget, including all
allowances and an appropriation for each fund so that a balanced budget, where appropriations are limited
to the estimated revenues including beginning fund balances, is adopted for the City.
L NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows:
Section 1. Adoption of 2008 Budget, The budget for the City of Spokane Valley for the year 2008
is hereby adopted as the balanced budget of the City with appropriations limited to the total estimated
revenues and beginning fund balances of the City. The final budget for 2008 is attached hereto and by
this reference is incorporated herein pursuant to .RCW 35A.33.075. For summary purposes; the total
estimated appropriations for each separate ftmd plus the aggregate total for all such fiords is set forth as
follows:
FUND E STIriATT D EXPENDITURE
REVENUES R FUND APPROPRIATIONS
BALANCE
GENERAL FIND 541,757,400 $32,705,058
STREET FIND 5,875,972 4,195,304
ARTE_RJAII STREETFUND 0 0
TRAILS & PATHS FUND 30,000 30,000
HOTEL/MOTEL FUND 668,000 668,000
DEBT SERVICE LTGO 03 600,000 600,000
CAPITAL PROJECTS FUND 4,420,000 4,420,000
SPECIAL CAPITAL PROJECTS FUND 4,420,000 4,420,000
STREET CAPITAL: PROJECTS FUND 7,354,023 7,354,023
MIRABEAU PONT CAPITAL FUND 454.000 454,000
STREET BOND CAPITAL 0 0
i CD BLOCK GRANT FUND -0- -0-
CAPITALGRANTS FUND 7,176,000 7,176,000
BARKER BRIDGE FEDERAL FUND? 5,862,800 5,862,800
Ordinance 07-018, Annual Appropriation 2008 Budget Page. I oft
DRAFT
STOR.MWATER MANAGENIENT FUND 3,160,000 1,983,944
PARKS CAPITAL PROJECTS FUND 4,260,000 4,260,000
EQUIPMENT RRR FIJI\TD 780,000 780,000 j
CITY FACILITIES REPLACEMENT 397,000 397,000
RISK MANAGEME\TT FU STD 217;100 217,100
RESERVES:
CIVIC FACILITIES 5,085,000 5,085,000
CENITER.PLACE 335,000 335,000
SERVICE LEVEL 5,400,000 5,400,000
WINTER WEATHER 560,000 560,000
TOTAL ALL FUNDS $98,812;295 586,903,229
The total balance of all funds appropriated for the year 2008 is $86,903,229
Section 2. Positions and Salary Schedules. The various positions and salary ranges for city
employees are attached to this Ordinance as Appendix "A."
Section 3. Transmittal of Budget. A complete copy of the budget as adopted, together with
a copy of this Ordinance shall be transmitted by die City Clerk to the Division of Municipal Corporations
in the Office of the State Auditor and the Association of Washington Cities.
Section 4. Severability. If any section, sentence; clause or phrase of this ordinance shall be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this ordinance.
Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after
the date of publication of this Ordinance or a summary thereof in the official newspaper of the City.
PASSED by the City Council this day of October 2007.
Diana Wilhite, Mayor
ATTEST:
Christine Bainbridge; City Clerk
Approved As To Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 07-018, Annual Appropriation 2008 Budget Page 2 of 2
Appendix A
EMPLOYEE POSITION CLASSIFICATION
MONTHLY SALARY SCHEDULE
2008 Salary Schedule
Effective 11112008
Position Title Grade 2008 Range
City Manager Unclassified
Deputy City Manager 21-22 S 7,818 - $11,137
Cif Attorney 21 7818 - 10,023
Communi Development Director 21 7818 - 10,023
Finance Director 21 71818 - 10,023
Public Works Director 21 7,818 - 10,023
Parks and Recreation Director 19 6,332 - 8,119
Planning Manager 18 5,700 - 7,307
Building Official 18 5,700 - 7,307
Senior Engineer - Capital Projects, Development 18 5,700 - 7,307
Deputy City Attorney 18 5,700 - 7,307
Senior Engineer -Traffic CIP Planning/Grants/Pro' Mamt 17 5,130 - 6,576
Accounting Manager 17 5.130 - 6,576
C" Clerk 16 4,616 - 5,918
Engineer 16 4 616 - 5,918
Senior Plans Examiner 16 4,6 16 - 5,918
Public Works Superintendent 16 4,616 5,918
Senior Administrative Analyst 16 4,616 5,918
Senior Planner 16 4 616 - 5,918
Associate Planner 15 4 155 5,327
1 Assistant Engineer 15 4,155 - 5,327
ITSpecialist 15 4,155 - 5,327_
Engineering Technician II i5 4155 - 5,327
CenterPlace Coordinator 15 4,155 - 5,327
Human Resource Analyst 14 3,740 - 4,794
Accountant/Bud et Analyst 14 3,740 - 4,794
Administrative Anal st 14 3,740 - 4,794
Assistant Planner 14 3,740 - 4,794
Buildin Inspector 11 14 3,740 - 4,794
Plans Examiner 14 3 740 - 4,794
Public Information Officer 14 3,740 - 4,794
Engineering Technician 1 14 3,740 - 4,794
Senior Permit Specialist 14 3 740 - 4,794
Maintenance/Construction Ins ector 13-14 3,365 - 4,794
Recreation Coordinator 13-14 3,365 - 4,794
Code Enforcement Officer 13 3,365 - 4,314
Building Inspector 1 13 3 365 - 4,314
Planning Technician 13 3 365 - 4,314
Deputy City Clerk 12-13 3 029 - 4,314
Senior Center S ecialist 92-13 3,029 - 4,314
Administrative Assistant 11-12 2,726 - 3,683
Permit Specialist 11-12 2,726 - 3,883
Amounting Technician 11-12 2,726 - 3,883
Maintenance Worker 11-12 2,726 - 3,883
Office Assistant II 10-11 2-453 - 3,495
Custodian 10 2 453 - 3,145
Office Assistant 1 9-10 2,208 - 3,145
"GISIDatabase Administrator Pending Pendin Pending
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 10-9-07 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business X new business ❑ information
❑ admin. report X pending legislation
AGENDA ITEM TITLE : First Reading Proposed Ordinance 07-019 Levying Property Tax
GOVERNING LEGISLATION: State Law
PREVIOUS COUNCIL ACTION TAKEN: There has been discussion at council meetings
regarding the anticipated amount of property tax revenue and the property tax rate for the 2008
budget. A public hearing was held on July 24 to review 2008 projected revenues, including the
property tax levy.
A public hearing was held on September 11, to discuss the 2008 proposed budget which
included proposed property taxes. A third public hearing was held on October 9, to discuss the
2008 budget including property tax revenue.
BACKGROUND: State law requires the City to pass an ordinance in order to levy property
taxes. The City is limited to a maximum of $3.60 per thousand dollars of assessed value, less
the highest levy rate authorized by a fire district within the city limits of the City of Spokane
Valley and less the library rate within the City of Spokane Valley.
The City considered levying $1.60 per thousand dollars of assessed value which is the amount
authorized under state law for municipal purposes. A review of City budget needs and the
increase in assessed value now indicates the City levy will be closer to $1.55/per thousand
dollars of assessed value. The actual rate for the City will not be known until January of 2008
when final assessed value calculations are available.
OPTIONS: This ordinance is required by law. The council could modify the ordinance to levy
an amount less than that proposed, and reduce the budget an equal amount.
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 07-019 to a second
reading.
BUDGETWINANCIAL IMPACTS: This ordinance levies property tax for the City's 2008 budget
year. Staff expects property tax revenues to be near $10.35 million once growth in assessed
value and the allowable increase in the tax levy have been included. Property taxes make up
25% of General Fund revenues and beginning fund balance.
STAFF CONTACT: Finance & Admin. Services Director, Ken Thompson
DRA FT
- CITY OF SPOKANE, VALLEY
j SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 07-019
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE, COUNTY
WASHINGTON, LEVYING THE, REGULAR PROPERTY TAXES FOR THE CITY OF
SPOKANE VALLEY, WASHINGTON IN SPOKANE COUNTY FOR THE YEAR
COMN4ENCING JANUARY 1, 2008 TO PROVIDE REVENUE FOR CITY SERVICES
AS SET FORTH IN THE CITY BUDGET.
WHERIvAS, State law authorises the City of Spokane Valley to levy regular property taxes upon
the taxable property within the corporate limits in order to provide revenue for the 2008 current expense
budget of the City; and
WHEREAS, the City of Spokane Valley is authorized to levy $3.60 per thousand dollars of
assessed valuation deducting therefrom the highest levy collected by a Fire District within the Spokane
Valley city limits and also deducting the Spokane Valley Library District levy; and
WHEREAS, RCW 84.52.020 requires the City Council on or before the 30°i day of November to
certify budget estimates to the clerk of the Spokane County Board of Commissioners including amounts
to be raised by taxing property within the limits of the City; and
WHEREAS, the City Council pursuant to notice, held public hearings on July 24, September 1 I
and October 9, 2007 on the proposed budget estimates for 2008 including revenue sources which will
fund the provision of City services, projects and activities.
NOW, *FHEREFORir, the City Council of the City of Spokane Valley, Washington, do ordain as
follows:
Section l.. 2008 Levy Rate. There shall be and is hereby levied and imposed upon real
property, personal property and utility property, as defined in RCW Chapter 84.04 and 84.55.005, in the
City of Spokane Valley, Washington a regular property tax for the year commencing January 1, 2008 in
the total amount of $10,350,000. It is recognized the City of Spokane Valley can levy $3.60 per thousand
dollars of assessed value less the highest fire district levy within the City of Spokane Valley and less the
library district levy.
The regular property tax levied through this ordinance is for the purpose of receiving revenue to
make payment upon the general indebtedness of the City of Spokane Valley, the general fund obligations
and for the payment of services, projects and activities for the City during the 2008 calendar year. The
purpose of this ordinance is to establish the levy amount as permitted by law.
Section 2. Notice to SRokane County. Pursuant to RCW 84.52.020, the City Clerk shall
certify to the County Legislative Authority a true and correct copy of this ordinance, as well as the budget
estimates adopted by the City Council in order to provide for and direct the taxes levied herein that shall
be collected and paid to the City of Spokane Valley at the time and in the manner provided by the laws of
the State of Washington.
Section 3. Severability. If any section, sentence, clause or phrase of this ordinance shall
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionally of any other section, sentence, clause or
phrase of this ordinance.
Ordinance 07-019 Property Tax Page t of 2
DRA FT
Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after
publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by
law.
PASSED by the City Council this day of October, 2007.
Mayor, Diana Wilhite
ATTEST:
City Clerk, Christine Bainbridge
Approved As To Form:
Office; of the City Attorney
Date of Publication:
Effective Date:
Ordinance 07-019 Property Tax Page 2 of'2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 9, 2007 City Manager Sign-off-
Item: Check all that apply: ❑ consent ❑ old business X new business public hearing
admin. report X pending legislation
AGENDA ITEM TITLE : First Reading Proposed Ordinance 07-020 Confirming Excess Property
Tax
GOVERNING LEGISLATION: State budget law
PREVIOUS COUNCIL ACTION TAKEN: The 2008 proposed revenues were presented to the
City Council at a public hearing on July 24. The public was invited to offer comment at that
hearing.
Additional public hearings were held on September 11, and October 9, to consider the entire
2008 proposed budget including property tax revenues..
BACKGROUND: State budget law requires we make our revenue projections known and
conduct a public hearing to consider input from the public. At the public hearing on July 24,
special mention was made of property taxes.
The City is required to pass an ordinance expressing our desire to levy the 1% annual increase
in the property tax levy. The proposed ordinance is attached.
This 1% property tax increase ($99,530) was included in the property tax ordinance which
passed its first reading on October 9.
OPTIONS: State law requires an ordinance be passed confirming our desire to levy the annual
1 % allowable increase in property tax. A second option would be for the council to decide not to
pass the ordinance and forgo adding this amount to our tax base for future years.
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 07-020 to a second
reading.
BUDGETWINANCIAL IMPACTS: This ordinance would increase the city tax base, upon which
future tax levy increases are calculated by $99,530.
STAFF CONTACT: Ken Thompson, Finance Director
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DRAFT
CITY OF SPOKANE VALLEY
j SPOKANE COUNTY WASIUNGTON
ORDINANCE NO. 07-020.
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASWNGTON, CONFfRMING
TIT.E CITY PROPERTY TAX LEVY AT 1% (599,530) IN EXCESS OF THE 2006 AD
VALOREM PROPERTY TAX LEVY WHICH WAS COLLECTED IN THE CITY 2007 FISCAL
YEAR, PURSUANT TO RCW 84.55.120; PROVIDING FOR SEVERABILITY, AND AN
EFFECTIVE DATE.
WHEREAS, State law authorizes the City of Spokane Valley to levy regular property taxes upon
the taxable property within the City limits in order to provide revenue for the annual Current Expense
Budget of the City;
WHEREAS, Initiative 747 (RCW Chapter 84.55) provided that cities with a population of over
10,000 persons can increase the amount of their regular property taxes annually by the lesser amount of
inflation or 1% of the highest lawful levy, plus any additional value resulting from new construction,
improvements and state assessed property;
WHEREAS, an increase in property tax revenue may be authorized by the City through adoption
of a separate ordinance, pursuant to notice, specifically authorizing the increase stated in terms of dollars
and percentage.
NOW 'f-IEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as
follows:
Section 1. Pu_ rpose. The purpose of this Ordinance is to utilize excess levy capacity of the
City that resulted from the tax levy in 2006 for the 2007 fiscal year. State law authorizes the City to
increase its property taxes by an amount of 1% above the highest lawful allowable levy in a preceding
year (excepting new construction, improvements and assessment of State owned property). The taxes
received from the increased levy of $99,530 set forth herein, which are included in the regular property
tax levy of $10,350,000 levied through Ordinance 07-019 are appropriated in the 2008 City Budget,
adopted through Ordinance 07-018.
Section 2. Findings.
A. The City, following public hearings, adopted a balanced Current Expense Budget that
sets forth citizen priorities and promotes the health, welfare and safety of the City.
B. The City published notice of this Ordinance through the procedure used to notify the
public of regular Council meetings.
C. To support the adopted Current Expense Budget of the City and provide for the delivery
of services, the making of improvements and the promotion of the health, welfare and
safety of the citizens, the City Council, after considering the financial requirements of
the City for 2008, finds and determines that there is substantial need to, include the 1%
increase ($99,530) allowed by State law, within the ad valorem property tax levy of
$10,350,000 which was adopted by the City Council on October 23, 2007 through
Ordinance 07-019.
Ordinance 07-0201lxcess Property Tax Nge 1 of 2
D..RA.F'T
Section 3. 1 % Increase. Pursuant to f2CW 84.55, the City, by adopting Ordinance 07- -
020, imposed an increase in the regular property tax levy (in addition to the increase resulting from the
addition of new construction, improvements and the increased value of State assessed property), in the
amount of $99,530 which is a percentage increase of 1% from the 2006 Ad Valorem Property Tax Levy,
which was collected in the City 2007 Fiscal Year.
Section 4. City Clerk. The City Clerk shall certify a copy of this Ordinance and forward
the same to the Board of County Commissioners and the Spokane County Assessors Office upon its
passage.
Section 5. Severability. If any section, sentence, clause; or phrase of this ordinance should
be held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of
any other section, sentence, clause, or phrase of this ordinance.
Section 6. Effective Date. This ordinance shall be in full force and effect five (5) days after
publication of this ordinance or a summary thereof in the official newspaper of the City as provided by
law.
Passed by the City Council of the City of Spokane Valley this day of
2007.
ATTEST:
Mayor, Diana Wilhite
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 07-020 Excess Property Ta.< Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 9, 2007 City Manager Sign-off.
Item: Check all that apply. ❑ consent ❑ old business Q new business ❑ public hearing
❑ information ❑ admin, report pending legisWdon
AGENDA ITEM TITLE: First reading on proposed ordinance for proposed vacation request STV-03-07
PREVIOUS ACTION TAKEN: City Council adopted Resolution No. 07-013 on July 24. 2007. setting the date
for a public hearing. The Planning Commission voted 6-1 to approve the attached find ngs and recommend
conditional approval of the vacation
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BACKGROUND:
The City received an application requesting the vacation of approximately 750 lineal feet of First Avenue and
approximately 265 feet of Sipple Street from adjacent property owners. The date of the hearing was set by
City Council on July 24, 2007 via Resolution No. 07-013. Notice of the hearing was published on July 27, 2007
in the Valley Herald, the official newspaper of the City, was posted in three conspicuous locations within the
City, was provided to the petitioners and abutting property owners, and a sign was placed on the property
providing notice of the hearing also completed on July 27, 2007. On August 23, 2007, the Planning
Commission held a public hearing to receive testimony conceming the requested vacation. The Planning
Commission continued the public hearing until September 13, 2007 to receive additional information from the
City's Senior Traffic Engineer. The Planning Commission reviewed the report prepared by the Spokane Valley
Community Development Department and heard presentations from the applicant, planning staff, and Senior
Traffic Engineer
OPTIONS:
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conditions;
2. Deny the proposed street vacation; or
RECOMMENDATION: The Spokane Valley Planning Commission therefore recommends to the City Council
that the requested vacation of Sipple Street and the vacation of First Avenue be granted subject to the
conditions contained in the Planning Commission findings and recommendations.
RECOMMENDATION ACTION OR MOTION: Advance ordinance to 2"" reading
STAFF CONTACT: Mike Basinger, AICP, Associate Planner
ATTACHMENTS:
Planning Commission Findings and Recorr.menda!ior
Staff Report
Draft Ordinance
Sp%Yane
Valley
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 cit)(nait@spokaneval(ey.org
Memorandum
To: Mayor and City Councilors
From: Gail Kogel, Chair - Spokane Valley Planning Commission
Date: September 27, 2007
Re: Planning Commission Findings and Recommendation: STV-03-07
BACKGROUND
The City received an application requesting the vacation of approximately 750 lineal feet of First Avenue and
approximately 265 feet of Sipple Street from adjacent property owners. The date of the hearing was set by
City Council on July 24, 2007 via Resolution No. 07-013. Notice of the hearing was published on July 27, 2007
in the Valley Herald, the official newspaper of the City, was posted in three conspicuous locations within the
City, was provided to the petitioner and abutting property owners, and a sign was placed on the property
r )providing notice of the hearing also completed on July 27, 2007. On August 23, 2007, the Planning
Commission held a public hearing to receive testimony concerning the requested vacation. The Planning
Commission continued the public hearing until September 13, 2007 to receive additional information from the
City's Senior Traffic Engineer. The Planning Commission reviewed the report prepared by the Spokane Valley
Community Development Department and heard presentations from the applicant, planning staff, and Senior
Traffic Engineer.
The Planning Commission recommends approval of the First Avenue and Sipple Street as proposed by the
Applicant based on the following Findings and subject to the Conditions contained herein:
FINDINGS
1. The City Council set the August 23, 2007 public hearing date at their July 24, 2007 meeting through
adoption of Resolution No. 07-013. Notice of the hearing was published on July 27, 2007 in the Valley
Herald, the official newspaper of the City, was posted in three conspicuous locations within the City,
was provided to the petitioners and abutting property owners, and a sign was placed on the property
providing notice of the hearing also completed on July 27, 2007.
2. The Planning Commission held a public hearing on August 23, 2007 to receive testimony concerning
the vacation of approximately 750 feet in length of First Avenue and 265 feet of Sipple Street. The
Planning Commission continued the public hearing until September 13, 2007 to receive additional
information from the Senior Traffic Engineer. The Planning Commission reviewed the report prepared
by the Spokane Valley Community Development Department in detail.
3. The Planning Commission determined the street/alley would permit full development of the property for
0 beneficial uses and permit appropriate levels of maintenance.
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4. The Planning Commission determined. that allowing the street vacation would better serve the public,
considering the vacation would alloy Appleway Chevrolet/Toyota AutoNation to redevelop their site,
creating a financial benefit.
5. The Planning Commission determined that the street was no longer required for public use or access
based on testimony from the applicant's representative stating that it is used by the public but not
required.
6. The Planning Commission stated that the narrowness of the street, the safety to the public, economic
development, and pedestrian safety were all considerations used in determining the street vacations.
7. The Planning Commission concluded that the public was already using Vista Street and Sargent Street
and believed the extension of Sipple Street would not be more useful to the public.
8. The Planning Commission determined that conditions would not change in the future to provide a
greater use or need for the subject rights of way.
9. The Planning Commission determined that the general public would be in favor of the street vacations.
10. No objections have been received to the proposed vacation from the notice of public hearing and/or
routing to agencies.
RECOMMENDATION
6
The Spokane Valley Planning Commission therefore recommends to the City Council that the requested
vacation of Sipple Street and the vacation of First Avenue be granted subject to the following conditions:
1. The following easements will be retained for all necessary underground and/or overhead utilities. The
specific location of easements is a requirement of the record of survey
a. Sewer: There is a public sewer running in the right-of-way of First Avenue. The applicant
states these utilities will be retained within an easement.
b. Water: East Spokane Water District No. 1 has a 10" main line that runs down Sipple Street and
First Avenue. There is an 8" line running half way down the strip. The applicant states these
utilities will be retained within an easement.
c. Teli=_phone/Fiber Optics: Qwest Communications has several telephone lines adjacent to Sipple
Street with services crossing the right-of-way. There are no fiber optics lines within the right-of-
way. The applicant states these utilities will be retained within an easement.
d. Gas and Electricity: Avista Corporation has electricity and gas lines within right-of-way. The
applicant states these utilities will be retained within an easement.
e. Cable Television: Comcast Cable has infrastructure within the right-of-way. The applicant
states these utilities will be retained within an easement.
2. Spokane Valley Fire District No. 1: The City of Spokane Valley Fire Department has the following
requirements for this street vacation:
a. A 20-foot clear fire lane must be established in the street's place.
b. The existing fire hydrants must be accessible from this fire lane.
c. The fire lane must remain open after hours. No car may be parked either by patrons or for sale
in fire lane.
d. This fire lane must be clearly marked with °No Parking-Fire Lane" signs posted on both sides.
2of3
e. Lane surface must be painted indicating that this is afire lane.
3. f=ollowing the City Council's passage of the ordinance approving the proposal to vacate the street or
alley, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of
Washington and including an exact metes and bounds legal description, and specifying if applicable
any and all easements for construction, repair and maintenance of existing and future utilities and
services, shall be submitted by the proponent to the Director. The record of survey shall contain the
professional stamp and signature of the registered surveyor and filed upon completion with the
Spokane County Auditor. The surveyor shall provide the City of Spokane Valley with a Mylar copy of
the recorded survey and the Auditor's Document Number and date of recordation.
4. The surveyor shall locate at least two monuments on the centerline of the vacated right-of-way with one
located at the intersection of the centerline of the vacated right-of-way with each street or right-of-way
in accordance with the standards established by the Spokane County Standards for Street and Sewer
Construction.
5. All necessary easements shall be shown on the record of survey and written documentation from all
utility companies is required to be submitted to the Community Development Director, or designee
verifying all easements have been indicated.
8. All direct and indirect costs of title transfer of the vacated street or alley from public to private ownership
including but not limited to title company charges, copying fees, and recording fees are to be borne by
the proponent. The City will not assume any financial responsibility for any direct or indirect costs for
the transfer of title.
7. The zoning district designation of the properties adjoining each side of the street or alley to be vacated
° shall be automatically extended to the center of such vacation, and all area shall included in the
0 vacation shall then and henceforth be subject to all regulations of the extended districts. The adopting
ordinance shall specify this zoning district extension inclusive of the applicable zoning district
designations.
8. A certified copy of the ordinance vacating a street or alley or part thereof shall be recorded by the city
clerk in the office of the Spokane County auditor.
9. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City.
Approved this 27`" day of September, 2007
Gail Kogle, Chair
0
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S`°p0°kai~e STAFF REPORT PROPOSED VACATION OF A PORTION OF FIRST AVENUE AND
V'dll SIPPLE STREET
Prepared by: Michael L. Basinger, AICP, Associate Planner, Department of Community Development
Date: August 10, 2007
Findings:
1. Abutting Property No. 1: The following parcels numbers abut the north side of the proposed vacation
of First Avenue: 45191.0407, 45191.0408, 45191.9113, 45191.9114 and 45191.9112. The south side
of First Avenue abuts parcel numbers: 45191.0502, 45191.0503, and 45191.0601. These parcels are
all owned by AutoNation, Inc. the parent company of Appleway Toyota, and Appleway Chevrolet. No
objection from abutting property owners was received.
2. Abutting Property No. 2: The following parcel numbers abut the east side of the proposed vacation of
Sipple Street: 45191.9023 and 45191.9112. The west side of First Avenue abuts parcel number
45191.9175. Parcels abutting the east side of Sipple Street are owned by AutoNation, Inc. the parent
company of Appleway Toyota, and Appleway Chevrolet. The parcel abutting the west side of Sipple
Street is owned by CoJohn Co., LLC (Gus Johnson Ford). No objections from abutting property owners
were received.
3. Utilities: The following easements will be retained for all necessary underground and/or overhead
utilities.
a. Sewer: There is a public sewer running in the right-of-way of First Avenue. The applicant
states these utilities will be retained within an easement.
b. Water: East Spokane Water District No. 1 has a 10~ main line that runs down Sipple Street and
First Avenue. There is an 8" line running half way down the strip. The applicant states these
utilities will be retained within an easement.
c. Telephone/Fiber Optics: Owest Communications has several telephone lines adjacent to Sipple
Street with services crossing the right-of-way. There are no fiber optics lines within the right-of-
way. The applicant states these utilities will be retained within an easement.
d. Gas and Electricity: Avista Corporation has electricity and gas lines within right-of-way. The
applicant states these utilities will be retained within an easement.
e. Cable Television: Comcast Cable has infrastructure within the right-of-way. The applicant
states these utilities will be retained within an easement.
All of the utility providers have been contacted by the applicant and their correspondence is
attached. The specific location of easements is a requirement of the record of survey.
4. Stormwater Drainage facilities: The applicant stated in the application that there were no stormwater
drainage facilities within the subject right-of-way. Based on City of Spokane Valley's Stormwater
inventory, segments of Sipple Street and First Avenue contain four catch basins and six drywells.
5. Spokane Valley Fire District No. 1: The City of Spokane Valley Fire Department has the following
requirements for this street vacation:
a. A 20-foot clear fire lane must be established in the street's place.
b. The existing fire hydrants must be accessible from this fire lane.
c. The fire lane must remain open after hours. No car may be parked either by patrons or for sale
in fire lane.
d. This fire lane must be clearly marked with "No Parking-Fire Lane" signs posted on both sides.
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e. Lane surface must be painted indicating that this is a fire lane.
6. Access: Both Sipple Street and First Avenue are currently being utilized for traffic circulation; most of
the traffic volume is related to adjacent businesses. On-street parking is utilized on both Sipple Street
and First Avenue.
7. Zoning - Zoning surrounding the proposed vacation Regional Commercial (B-3).
8. Transportation - City of Spokane Valley, Division of Public Works need assessment recommends that
the vacation of Sipple Street be denied, and the vacation of First be allowed only if an agreement can
be made to extend Sipple Street through to Appleway Blvd.
9. Land Use - City of Spokane Valley's Comprehensive Plan Chapter 2- Land Use 2.9.1 Street
Connectivity states that Street design can have a significant impact on community development. It also
states all new developments should give special consideration to emergency access routes. Policy
LUP-7.1 calls for improved traffic circulation around and through the City Center by extending the street
network and creating smaller blocks. Policy LUP-16.1 encourages new developments, including
multifamily projects, to be arranged in a pattern of connecting streets and blocks to allow people to get
around easily by foot, bicycle, bus, or car.
10. Condition - The proposed areas to be vacated are paved with no sidewalks and currently used for
traffic circulation.
11. Assignment of vacated portions of right-of-way -Absent objections from abutting properties
owners, right-of-way should be assigned to the petitioners. Abutting property owners have received
notice of the proposed vacation.
Conclusions:
1. The Public Works Department has stated that the vacation as proposed will not better serve the public.
2. Both streets are utilized for traffic circulation and on-street parking.
3. The implementation of the Sprague Appleway Revitalization Plan could place greater reliance on local
streets for access and circulation.
4. The Public Works Department has proposed that the vacation of Sipple Street be denied, and the
vacation of First Avenue allowed only if an agreement can be made to extend Sipple Street through to
Appleway Blvd. The extension of Sipple Street would improve circulation and access to businesses on
the north side of Sprague.
5. The City of Spokane Valley's Comprehensive Plan encourages connecting streets and blocks.
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DRAFT
CITY OF SPOKAISTE VALLEY
SPOKANE COUNTY, VVASMNGTON
ORDINANCE NO. 07-021
AN ORDINANCE OF THE CITY OF SPOIC4NE VALLEY, R'ASIMTCGTON, PROVIDING FOR
THE VACATION OF APPROXIAtkTELY 750 LINTEAR FEET OF FIRST AVEINW, FROM
ABUTTING PARCEL NUMBERS 45191.0407, 45191.0408, 45191.9113, 45191.9114, 45191.9112,
45191.0502, 45191.0503, 45191.0601 AND 45191.9175; AND "PROXIMATELY 265 FEET OF
SIPPLE STREET FROM ABUTTLN--G "G PARCEL INWIN BERS 45191.9023 AND 45191.9112; AND
PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO.
V1MR.EAS, the City Council by Resolution 07-013 initiated vacation proceedings for a portion
of First Avenue and Sipple Street located south of Sprague Avenue and north of Appleway Boulevard
(STV-03-07) by providing that a hearing on the proposal would be held before the Planning Commission
on the 23rd day of August, 2007; and
WHEREAS, the Planning Commission held a public hearing on August 23, 2007; and
WHEREAS, following a hearing, the Planning Commission found that the notice and hearing
requirements of Title 10 Article IX Section 10.09.04.10 of the Spokane Valley Municipal Code have been
met; and
WHEREAS, the Planning Commission findings and/or minutes have been filed with the City
Clerk as part of the public record supporting the vacation; and
\k"HER.1 AS, none of the property owners abutting the property to be vacated filed a written
objection to the proposed vacation with the City Clerk; and
\VHEREAS, through adopted City Code provisions, the City shall provide that the vacated
property be transferred to the abutting property owners, one-half to each, unless circumstances require a
different division of property, that the zoning district designation of the properties adjoining each side of
the street shall attach to the vacated property; that a record of survey shall be submitted to the Director of
Community Development; and that all direct and indirect costs of title transfer to the vacated street be
paid by the proponent or recipient of the transferred property; and
WHEREAS, the City Council desires to vacate the above streets pursuant to Spokane Valley
Municipal Code Sections 10.05.220 -.380.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County,
Washington, do ordain as follows:
Section 1. Findings of Fact. The City Council makes the following findings of fact:
1. The City Council set the August 23, 2007 public hearing date at their July 24, 2007 meeting
through adoption of Resolution No. 07-013. Notice of the hearing was published on July
27, 2007 in the Valley Herald, the official newspaper of the City, was posted in three
conspicuous locations within the City, was provided to the petitioners and abutting property
owners, and a sign was placed on the property providing notice of the hearing also
completed on July 27, 2007.
2. The Planning Commission held a public hearing on August 23, 2007 to receive testimony
concerning the vacation of approximately 750 feet in length of First Avenue and 265 feet of
Sipple Street. The Planning Commission continued the public hearing until September 13,
2007 to receive additional information from the Senior Traffic Engineer. The Planning
Commission reviewed the report prepared by the Spokane Valley Community
Development Department in detail.
Ordinance 07-021 Street Vacation STV-03-07 Ease I of4
DRAFT
3. The Planning Commission determined the street/alley would permit full development of the
l property for beneficial uses and permit appropriate levels of maintenance.
4. The Planning Commission determined that allowing the street vacation would better serve
the public considering the vacation would allow Appleway Chevroletfroyota AutoNation
to redevelop their site creating a financial benefit.
5. The Planning Commission determined that the street was no longer required for public use
or access based on testimony from the applicant's representative stating that it is used by
the public but not required.
6. The Planning Commission stated that the narrowness of the street, the safety to the public,
economic development; and pedestrian safety were all considerations used in determining
the street vacations.
7. The Planning Commission concluded that the public was already using Vista Street and
Sargent Street and believed the extension of Sipple Street would not be more useful to the.
public.
8. The Planning Commission determined that conditions would not change in the future to
provide a greater use or need for the subject rights of way.
9. The Planning Commission determined that the general public would be in favor of the
street vacations.
10. hro objections have been received to the proposed vacation from the notice of public
hearing and/or routing to agencies.
Section 2. Property to be Vacated. Based upon the above findings and in accordance with
this Ordinance, the City Council does hereby vacate the street or alley which is incorporated herein by
reference, and defined as follows:
17wt portion of Sipple Street and First Avenue benveen.Sprague Avenue and APplewo); Boulevard
west of Sargent Street lying in the AT Y2 of the A'W Y4 of the Arl V4 of the Al % of Section 19,
Township 25, Range 44 of Spokane County, i4'ashington..
Section 3. Division of Property to be Vacated. Pursuant to RCW 35.70.040 and SVN4C
10.09.04.10.11, factual circumstances dictate a different division and distribution of the street or alley to
be vacated than one-half each to abutting property owners, thus the property to be vacated shall be
divided as recorded in the record of survey which shall be created and recorded with the County as
required under SVMC 10.09.04.10.16.
Section 4. Zonin . The Zoning designation for the vacated property shall be the designation
attached to the adjoining properties as set forth within the respective property or lot lines. The :Director of
Community Development is authorized to make this notation on the official Zoning `lap of the City.
Section 5. Conditions of Vacation. The following conditions shall be fully satisfied prior to
the transfer of title by the City.
1. The following easements will be retained for all necessary underground and/or overhead
utilities. The specific location of easements is a requirement of the record of survey
a. Sewer: There is a public sewer running in the right-of-way of First Avenue. The
applicant states these utilities will be retatined.with in an easement.
b. Water: East Spokane Water District No. 1 has a 10" main line that runs down Sipple
Street and First Avenue. There is an 8" line running half way down the strip. The
applicant states these utilities will be retained within an easement.
Ordinance 07-021 Street Vacation STV-03-07 Page 2 of 4
.DRAFT
c. Telephone/Fiber Optics: Qwest Communications has several telephone lines adjacent to
Sipple Street with services crossing the right-of-way. There are no fiber optics lines
within the right-of-way. The applicant states these utilities will be retained within an
easement.
d. Gas and Electricity: Avista Corporation has electricity and gas lines within right-of-way.
The applicant states these utilities will be retained within an easement.
e. Cable Television: Comeast Cable has infrastructure within the right-of-way. The
applicant states these utilities will be retained within an easement.
2. Spokane Valley Fire District No. l: The City of Spokane Valley Fire Department has the
following requirements for this street vacation:
a. A 20-foot clear fire lane must be established in the street's place.
b. The existing fire hydrants must be accessible from this fire lane.
c. The fire lane must remain open after hours. No car may be parked either by patrons or
for sale in fire lane.
d. This fire lane must be clearly marked with "No Parking-fire Lane" signs posted on both
sides.
e. Lane surface must be painted indicating that this is a fire lane.
3. Following the City Council's passage of the ordinance approving the proposal to vacate the
street or alley, a record of survey of the area to be vacated, prepared by a registered surveyor
in the State of Washington and including an exact metes and bounds legal description, and
specifying if applicable any and all easements for construction, repair and maintenance of
existing and future utilities and services, shall be submitted by the proponent. to the Director.
The record of survey shall contain the professional stamp and signature of the registered
surveyor and filed upon completion with the Spokane County Auditor. The surveyor shall
provide the City of Spokane Valley with a Mylar copy of the recorded survey and the
Auditor's Document Number and date of recordation.
4. The surveyor shall locate at least two monuments on the centerline of the vacated right-of-
way with one located at the intersection of the centerline of the vacated right-of-way with
each street or right-of-way in accordance with the standards established by the Spokane
Cowtty Standards for Street and Sewer Construction.
5. All necessary easements shall be shown on the record of survey and written documentation
from all utility companies is required to be submitted to the Community Development
Director, or designee verifying all easements have been indicated.
6. All direct and indirect costs of title transfer of the vacated street or alley from public to
private ownership including but not limited to title company charges, copying fees, and
recording fees are to be borne by the proponent. The City will not assume any financial
responsibility for any direct or indirect costs for the transfer of title. In addition, the applicant
shall pay [fifty percent (50%) of the appraised value of the vacated property received].
[Other payment options].
7. The zoning district designation of the properties adjoining each side of the street or alley to
be vacated shall be automatically extended to the center of such vacation, and all area shall
included in the vacation shall then and henceforth be subject to all regulations of the extended
districts. The adopting ordinance shall specil}, this zoning district extension inclusive of the
applicable zoning district designations.
Ordinance 07-021 Street Vacation STV-03-07 Page 3 of 4
DRA FT
8. A certified copy of the ordinance vacating a street or alley or part thereof shall be recorded by
the city clerk in the office of the Spokane County auditor.
9. All conditions of City Council authorization shall be fully satisfied prior to any transfer of
title by the City.
Section 6. Closin . Following satisfaction of the above conditions, the City Clerk shall
record a certified copy of this Ordinance in the office of the County Auditor, and the City Manager is
authorized to execute all necessary documents; including a Quit Claim Deed; in order to complete the
transfer of the property identified herein.
Section 7. Severabilitj,. If any section, sentence-, clause or phrase of this Ordinance shall be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this ordinance.
Section 8. Effective Date.. This Ordinance shall be in furl force and effect five (5) days after
publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane
Valley as provided by law.
PASSED by the City Council this day of October: 2007.
ATT13ST:
Mayor, Diana Wilhite
City Clerk; Christine Bainbridge
Approved As To Form:
Ofice of the City Attorney
Date of Publication:
Effective Date:
(J
OrdL.iance 07-021 Street Vacation STV-03-07 Page 4 of 4
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 9, 2007 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business new business ❑ public hearing
❑ information 0 admin. report ❑ pending legislation
AGENDA ITEM TITLE: Proposed Resolution 07-016, Requesting Establishment of the Greater
Spokane Valley Library Capital facility Area (GSVLCFA)
GOVERNING LEGISLATION: RCW 27.15
PREVIOUS COUNCIL ACTION TAKEN: NIA
BACKGROUND: Spokane County Library District wishes to establish the greater Spokane
Valley Library Capital Facility Area. RCW 27.15 permits such a district to be created upon the
joint request of the City, the District in Spokane County. This Resolution approves the proposed
L, creation of the GSVLCFA and approves a joint request for the same to the Spokane County
Board of County Commissioners.
OPTIONS:
RECOMMENDED ACTION OR MOTION: Move to approve Resolution No. 07-016, approving
the Request to Establish the Greater Spokane Valley Library Capital Facility Area
BUDGET/FINANCIAL IMPACTS: None
STAFF CONTACT: Mike Connelly
ATTACHMENTS: Resolution No. 07-016
DRAFT
t CITY OF SPOKANE VALLEY
' SPOKAdNT COUNTY, WASHINGTON
RESOLUTION NO. 07-016
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY;
WASHTNIGTON, APPROVING THE JOINiT REQUEST TO ESTABLISH THE GREATER
SPOKANE VALLEY LIBRARY CAPITAL FACILITY AREA; AND PROVIDLNIG FOR
OTHER MATTERS PROPERLY RE LATINIG THERE TO.
WFIEREAS, the City of Spokane Valley, Spokane County, Washington (the "City"), is a
nonchartered code city duly organized and existing under and by virtue of the Constitution and the laws
of the state of Washington (the "State"); and
W14ERFAS, the City is annexed into and is a part of the Spokane County Library District (the
`District"); and
WHEREAS, library services to the residents of the City are provided by librvy facilities owned
and operated by the District; and
WHEREAS, the City has been informed by the District that the District cannot presently
accommodate the increased needs of the growing population in the areas located east of the City of
Spokane, and in the City, the Town of Millwood (the "To,vni") and unincorporated portions of Spokane
County (the "County") with respect to library services; and
WHEREAS, chapter 27.15 RCW permits; upon the joint request of the City, the Town and the
District and the approval of the County and the relevant approval of the qualified electors, the creation of
a library capital facility area to construct and finance library capital facilities; and
WHEREAS, the City has been informed by the District that the District intends to submit a
written request to the County for the adoption by the Board of County Commissioners of Spokane
County, Washington (the "Board"); of a resolution or resolutions calling for the vote of the qualified
electors within a proposed library capital facility area for the establishment and creation of the Greater
Spokane Valley Library Capital Facility Area (the "GSVLCFA") and for the approval of the issuance of
general obligation bonds to construct, acquire and remodel certain library capital facilities to be located
within the GSVLCFA and for the imposing of excess property tax levies to retire such general obligation
bonds; and
WfiEREAS, the City would be located within the boundaries of the GSVLCFA; and
)XW.REAS, the City Council and District have determined the cost of providing additional
facilities for the needed library service can most fairly be paid by those residents of the area served by
and through the establishment of the GSVLCFA.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF SPOKANE
VALLEY, SPOKANE COUNTY, WASHINi iGTON, as follows:
Section 1: Approval of Creation of Greater Spokane Valley Library Capital Facility Area
The City finds that the creation and establishment of a new library capital facility area and the
1 subsequent acquisition and construction and remodeling of new and existing library facilities are each
Resolution 07-016 Greater Spokane Valley Library Capital Facility Area Page 1 of 5
DRAFT
essential to the public welfare and to the residents of the City. The City hereby approves the creation of
the GSVLCFA pursuant to chapter 27.15 RCW.
Section 2: Joint Request to the Board of County Commissioners
The City hereby approves that a request be jointly submitted by the City, the District; and the
Town to the Board, pursuant to chapter 27.15 RCW, requesting that the County take all appropriate
action to provide for establishing the GSVLCFA, the boundaries of such area to be as described in
Exhibit A attached to this resolution and incorporated herein by this reference. Furthermore, the City
hereby approves that a request be jointly submitted by the City, the District, and the Town to the Board,
pursuant to chapter 27.15 RCW, to submit to the qualified electors of the such area, two ballot
propositions at a special election to be held as soon as reasonably practicable, such propositions to be in
substantially the following form and to contain substantially the following content:
Proposition l: That the qualified electors with the proposed GSVLCFA approve the
establishment and creation of the GSVLCFA consistent with chapter 27.15 RCW and according to
all other applicable terns and provisions of this resolution.
Proposition 2: That the qualified electors within the proposed GSVLCFA approve the
issuance of general obligation bonds in the principal amount of not to exceed $33,400,000 and
approve the imposing of an excess property tax levy within the boundaries of the GSVLCFA in an
amount necessary and sufficient to retire such bonds, all in order to finance the acquisition,
construction and remodel of library capital facilities to be located within the GSVLCFA in order to
expand available library service in Spokane County, Washington, all as may be further subject to
the terms and provisions of chapter 27.15 RCW.
Section 3: Election Costs
The City shall not be obligated to pay the costs of submitting the two ballot propositions to the
qualified electors. The District has agreed to pay the costs of submitting the two ballot propositions to
the qualified electors.
Section 4: authorization to Submit Resolution to the Board of County Commissioners
The City Clerk is authorized and directed to certify a copy of this resolution and submit it to the
Board.
Section 5: Amendments to Resolution
The Council from time to time and at any time may adopt a resolution supplemental hereto,
which resolution thereafter shall become a part of this resolution, to: (1) add to or delete from the
covenants, undertakings or agreements of the City in this resolution; and/or (ii) cure, correct or
supplement any defective or ambiguous provision contained in this resolution.
Section 6: Ratification
All actions not inconsistent with the provisions of this resolution heretofore taken by the Council
and the City's employees with respect to the GSVLCI~A are hereby in all respects ratified, approved and
confirmed.
Section 7: Repealer
All resolutions or parts thereof in conflict herewith are, to the extent of such conflict, hereby
repealed, and shall have no further force or effect.
Resolution 07-016 Greater Spokane Valley Library Capital Facility Area Pane 2 of 5
DRAFT
% Section 8: Effective Date
i This resolution shall be in full force and effect upon adoption.
ADOPTED BY THE SPOKANE VALLEY CITY COUNCIL THIS DAY OF , 2007.
Diana Wilhite, Mayor
ATTEST: APPROVED AS TO FORM:
Christine Bainbridge; Cite Clerk Office of the City Attorney
1 ~i
Resolution 07-016 Greater Spokane Valley Library Capital Facility Area Page 3 of 5
DRAFT
CERTMCATION
I, Christine Bainbridge, the Clerk to the City Council of the City of Spokane Valley, Spokane
County, Washington, hereby certify that the foregoing resolution is a full, true and correct copy of a
resolution duly passed and adopted at a regular meeting of the City Council of City of Spokane Valley,
duly held at the regular meeting place thereof on , 2007, and that at such meeting
such resolution was adopted by the following vote:
AYES, and in favor thereof. Councilmembers:
NAYS, Councilmembers:
ABSENT, Councilmembers:
ABSTAINT. Councilmembers:
I further certify that 1 have carefully compared the same with the original resolution on file and
of record in my office; that such resolution is a full, true, and correct copy of the original resolution
adopted at such meeting; and that such resolution has not been amended, modified or rescinded since the
date of its adoption; and is now in full force and effect..
IN NVMI ESS WHEREOF, I have set my hand and the seal of the City on , 2007.
CITY OF SPOKANT VALLEY
Spokane County, Washington
Christine Bainbridge
Clerk to the City Council
Resolution 07-016 Greater Spokane Valley Library Capital Facility Area Page 4 of 5
.DRA Fr
:E XRTBIT A
BOUNDARLES OF GREATER SPOKANE VALLEY LEBRARY CAPITAL FACILITY AREA
The boundaries of the proposed Greater Spokane Valley Library Capital Facility Area are
set forth in the attached map, which contains the entire boundaries of the City of Spokane Valley.
~ J
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I
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 9, 2007 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Adoption of CenterPlace Regional Marketing and Communications Plan
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: February 6, 2007, first review/discussion of Regional
Marketing and Communications Plan. April 17, 2007, CenterPlace Marketing Plan update.
BACKGROUND: Parks and Recreation Staff have been working with the consulting firm of
Desautel - Hege to develop a Marketing and Communications Plan for CenterPlace. The
purpose of the Plan is to document the regional marketing objectives for CenterPlace and to
communicate these objectives to all interested parties. Messages and tactics in the plan focus
on reaching priority audiences which include hoteliers, event planners, corporate/organizational
planners, tour operators and consultants/corporate trainers. The Plan recommends allocation of
Lodging Tax Funds to support marketing efforts.
OPTIONS: Adoption of Plan as presented
Adoption of Plan with Council revision
Other
RECOMMENDED ACTION OR MOTION: I move to adopt the CenterPlace Regional Marketing
and Communications Plan and to allocate $90,000 in Lodging Tax Funds in 2008 to implement
the Plan.
BUDGET/FINANCIAL IMPACTS: Funded through Lodging Tax
STAFF CONTACT: Mike Jackson
ATTACHMENTS: PowerPoint: CenterPlace Regional Marketing and Communications Plan
Letter from Eldonna Shaw, President/CEO Greater Spokane Valley Chamber
of Commerce, June 27, 2007
Letter from Harry Sladich President/CEO Spokane Regional Convention and
Visitor's Bureau, August 27, 2007
Regional Marketing and
Communications Plan
10/09/07
Purpose of Marketing and
Communications Flan.
■ The purpose of the Regional Marketing and
Communications Plan is to create a road map
that will support the facility's mission and
growth goals.
1
t
f MARKETING PLAN OBJECTIVES
The following objectives were set as a part of
identifying what the plan should achieve:
■ Define CenterPlace's regional market
■ Set specific marketing objectives for growth
■ Obtain feedback from clients and prospective clients
r
1:`: ■ Communicate CenterPlace's role and capacity to
regional service providers
■ Identify target audiences and strategy for marketing
activities
■ Align marketing expectations with the City Council's
vision
REGIONAL MARKETING GOALS
■ Goal 1 - Increase mid-week and multi-day usage of
CenterPlace from regional customers.
■ Goal 2 - Increase awareness of CenterPlace as a
_ high-quality regional event facility in the Spokane
region and a three-state region including northern
! Idaho, western.Montana and central/southern
Washington.
- s-Goal 3 --Increase-understanding-among key-user -
audiences about what CenterPlace provides. This
would include CenterPlace's role in planning events,
policies pertaining to use and opportunities for
collaboration, etc.
2
PROPOSED AUDIENCES
■ Hoteliers
■ Event Planners
■ Corporate/organizational event planners
? ■ Tour operators
' ■ Consultants/corporate trainers
q
r _
f
j KEY MESSAGES
f One of CenterPlace's greatest attributes is its location and
beautiful grounds. Full descriptions and lists of features
would be used to support these high-level positioning
messages:
■ CenterPlace is a beautiful retreat where business meets
pleasure. Located at Mirabeau Point Park near the Spokane
River.
■ Conveniently located in the Spokane Valley, CenterPlace is
just minutes from downtown Spokane and Liberty Lake,
- - ■ An-auditorium executive conference room,-banquet space-with- -
courtyard access and fireside lounge are just some of
CenterPlace's premier facilities for large group meetings.
■ CenterPlace facilities accommodate groups from 10 to 500.
■ CenterPlace offers flexibility in catering options.
3
MARKETING STRATEGIES
■ Develop a partner kit for hoteliers and event
planners
y
■ One-on-one meetings for hoteliers and event
planners
■ Develop a list of approved event planners
■ Provide periodic updates to stay in touch with
our best repeat customers (email, website,
' brochures, etc.)
■ Market to business groups, service clubs,
charity events, and non-profits.
.r
E NIARKETING STRATEGIES (cont.)
■ Host high-leverage community events and
meetings
'.c
■ Target a variety of media outlets with possible news
stories
■ Conduct open house for corporations
{ ■ Direct mail for multi-day regional events,
- - corporate-meetings/trainings-tour operators-- - -
■ Advertising - Focusing on key business,
entertainment and travel industry publications.
4
RESPONSE TO CUSTOMER NEEDS
-1
What we heard:
1 Hotels/corporate users wanted an all-inclusive pricing package.
What we did:
Created all inclusive pricing package that gives clients one total prig for entire
j event.
What we heard
Clients wanted higher level of staff interaction throughout the reservation
process and during their event.
What we did
CenterPlaee added three new staff members including a CenterPlace
Customer RelationsfFacility Coordinator, a second Administrative Assistant
and a second Maintenance Worker. Developed the Marketing and
t Communications Plan to define a higher level of service to CenterPlace
customers.
What we heard:
Regional event reservations are generally scheduled 12 months and out.
What we did:
Developed a written policy limiting private, single roomisingle day reservations
to 12 months in advance. Dates beyond 12 months are held open for regional
events.
" I
RESPONSE TO CUSTOMER NEEDS
{
What we heard
A need to increase business meetings and weekday use.
f What we did
Focus advertising on business meetings and regional uses. Provide'last
minute' meeting services for weekday use. Weekday use is up 65% over 2006.
i
What we heard
Local hotels might not have facilities for meetings/banquets. CenterPlace
should work closely with hoteliers to promote overnight stay.
What we did
Partner with hotels to provide meeting and banquet space. Various hotels and
? other service providers have made multiple reservations in 2007.CenterPlace
will continue to promote this opportunity with area hotels. In 2008, the
-Convention and Visitors Bureau will print advertising fliers for each Spokane _
Valley Hotel with individual hotel informatfon on one side and CeerPlii e
information on the other side.
5
ADDITI -AL -
RECOMMENDATIONS
■ Staffing support
■ Pricing Packages
3 ■ Food Service - Provide flexibility through the
existing catering program while adding "turn
key" service through a food service provider.
6
GREATER SPOKANE
vjutty
CHAMBER
~J O F C O M M E R C E
Derr. June 27, 2007
Chairman aFlhe Brnrd.IEVS
Ragin JUL
Chaim= @lwt.ALSCAvWteers
Elrkmna Shaw. Pn irlcnl & CEO City of Spokane Valley
BrcnAaAnhur.•rrcwnLr, 11707 East Sprague Avenue r
Antht-Ramlxrg Ina Spokane Valley, OVA 99206
Star Nrarn'er. Secretar'y'.
[t171ne D:ivn
tiVayrm FmsL Pall Chubmuu AT N, : Diana Wilhite, Mayor and Members of the City Council
Or Philip Rudy. DDS. %oa Clnlr cc: Dave Mercier
Jim Saeles. Vier Chair.
UaS Rnuncial
Brad Prim-.. Member at Luree. RE: Greater Spokane Valley Chamber Of Commerce
iYingCcTnrsiucr CenterPlace Task Force Report
coa.Arm~,nm~ Dear Mayor Wilhite & Members of the City Council:
'Ml:g(.V.:n BiblerhureJr
Sean Breseahaa
AmrfhMn'.Vicet Bunt Attached for your consideration is a Summary of the work performed to date by the
uxcalnnm. CenterPlace Task Force appointed by the Board of Directors of the Greater Spokane Valley
`livrl~u Para "nil Chamber of Commerce. The Task Force was assembled in April of this year in response to the
meter D~f;swn-~ Chamber's concerns from a business perspective over the loss of the Sheriff's Regional
nnie,Ddimm(UghaAs+af:h.xw Training program and the associated loss of potential revenues for our City. The Task Force
Pa.yClayda.Mt' was led by Lee Cameron with assistance from Rustin Hall, Wayne Frost, Hill King, David
Jahn :s=%J i,6 Crosby and myself. The Task force was charged by the GSVCC Board to conduct research to
,I.~ktrtarrt Fivn:lm4n gain a clearer understanding of the reasons for the loss of the Sheriffs program and to prepare
,;["Anne ce.*m:ml) r"nloge recommendations for the City Council's review on management and operation of the facility.
Bill Kin.1TrT.Onicnl lutidmre The attached Sununary represents the response of the Task Force to that charge.
Terri 4lmtana InCya Pmholnty
Ran:lyN014C. The chamber has enjoyed a productive and meaningffil partnership with the City of Spokane
Thunrac DcanarrJ Hrrlkia; Valley. It is our sincere hope that the attached document is received in the same spirit in which
[)nug RaaWt11, H1E IcR.xpuralal
h,twSh3,L,.-SpnWi V.11--y N1.11 it is being offered - a spirit of continued cooperation to ensure that our businesses an
Pmq•ShraA.•imalaRiries ultimately our entire community enjoy prosperity through strong and successful leadership.
Du:ur 4rrr1. Cmu•n w; q Realty
cx p~',`t{JG t~:Y.c :r: Thank you very much for your time and attention to the attached information. Please share this
I I aM.Sra.Bur. document with your fellow Council Members and City Staff as appropriate. We respectfully
SPrrkurw TIc:&,ul CVB request an opportunity to present this information in more detail at a future City Council
KnnmC^.:n~'. meeting. Please let me know how we may be of more service on this topic.
inlemarinnA Trj&- AL' iance
Bm Cat+il:h>_ A11A.\A _
Kcn Brigs. Sincerely, - - - - -
Spalxx Villey Pro=
Jac Niles USAF -Fain.•hiW AM
Fins liummni.Y.Greater Spn'tan;.l;re.
Cmthrroaa l a~
Will
CityursrukaneWley l ldonna Shag`
slo'e Pen:vm. President CEO
Ch) of LiP-ry Lakc
Dun54stu,tTawn,f~JilF.r•rJ
Attachments
J )larl; Aittrara. spe.are Cnunty
950 i t Sprague • Spokane Valley, WA 99206 (509) 924-4994 Fax(509)924-4992
www.spot-anevalicychamber.org • info@spokanevalleychamber.org
t
GREATER SPOKAINT VALLEY CHAMBER OF CONI TERCE
CENTER PLACE TASK FORCE
SUMMARY
The Greater Spokane Valley Chamber of Commerce has expressed concerns regarding the
negative economic impact to our community that has been caused by the loss of the Sheriffs
Regional Training Program. Refer to the attacbed letter dated February 6, 2007 from the
Chamber to the City of Spokane Valley Mayor and City Council and the letter dated January 30,
2007 from Gary Livingston, Chancellor/CEO 6ommunity College of Spokane to City of
Spokane Valley, Mike Jackson. Therefore, the Greater Spokane Valley Chamber.of Commerce
Board of Directors established a task force to study and make recommendations regarding Center
Place. The Task Force has identified the following as appropriate areas to address within this
report:
1. Use of the facility tied to its establishment and funding
2. Management and operations of the facility
3. Marketing of the facility
1. RESEARCH
To carry out its responsibility, the Task Force has met with the following individuals and
reviewed the referenced documents:
1. Individuals Interviewed
■ Wayne Frost, initial Vice President of Mirabeau Point Association, regarding the history
and establishment of the facility
■ Harry Sladich, President and CEO of the Spokane Regional Convention & Visitor Bureau
and Keith Backsen, Vice President and Director of Convention Sales of Spokane
Regional Convention and Visitor Bureau, regarding the use, management, operations and
marketing of the facility.
- Mike Racks-on, City of Spokane-Valley-Parks-and Recreation-Director-regarding use,
management, operations and marketing of the facility.
■ Gary Livingston, Chancellor and CEO of Community Colleges of Spokane regarding use
and management of the facility.
2. Documents Reviewed
■ Declaration of Covenants, Conditions and Restrictions for IVLirabeau Point regarding use
of the facility
■ Letter dated January 20, 2007 from Spokane Community College to City of Spokane
Valley Parks and Recreation Department
■ Letter dated April 12, 2007 from David Ellis, Spokane County Sheriff's Office Training
Coordinator to the Chamber
■ Letter dated February 6, 2007 from the Chamber to the City of Spokane Valley Mayor
and City Council
■ Spokane County Sheriff s Office Regional Training Schedule and Course Descriptions
regarding use of the facility
■ Certificate of City and Preliminary Marketing Plan regarding the use, management,
operations and marketing of the facility
' State Legislation RCW 36.100.020 Governance - Board of Directors and RCW
35.57.020 Regional Centers - Charges, Fees and Powers both regarding the establishment
and use of the facility tied to funding
■ City of Spokane Valley - Mirabeau Point Center Place Operating Pro Forma dated
August 4, 2003 regarding use, management, operations and marketing of the facility
■ Regional Marketing and Communications Plan for Center Place prepared by Desautel &
ldege Communications, Draft 2 dated April 2007 regarding use, management, operations
and marketing of the facility
■ Letter dated February 7, 2007 from the Spokane Valley Business Association to the City
of Spokane Valley Mayor and City Council
II. S' UNCIViARY OF + N DINGS
-I-Vtilizati6n ofCenter-Place- -
The Task Force met with the individuals identified in this report as well as other involved
parties to discuss their concerns and positions regarding the use of the facility. The listed
documents were also reviewed and discussed by the Task Force.
Conclusion: The research is consistent that the facility be a community and regional center.
The three main uses to be as follows:
2
■ Education and meeting facilities to support the public and community business needs;
■ Local and regional events and conferences to support the community and provide
- - economic-benefit to-the region; - - - - - -
■ Provide a facility for a broad range of senior activities.
The facility has been designed, funded and built to meet these uses. Center Place can nicely
accommodate all three uses simultaneously depending on the size and space demands of
each user. !
Refer to the attached Declaration of Covenants, Conditions and Restrictions for Mirabeau
Point:
1.1 "In order to establish a general plan for the improvement and development of
Mirabeau Point, Declarant desires to impose on it mutual, beneficial covenants,
conditions and restrictions for the benefit of all lands in Mirabeau Point and for the
benefit of Declarant and the future 6"WrIers.of those lands."
2.10 "Mirabeau Point Community Complex, which is approximately 70 acres, and is
shown as 3) cultural/civic center and senior center, 4) YMCA, and 5) public park and
Mirabeau Trails."
Refer to the Articles of Incorporation of Mirabeau Point Association:
11 General Provisions, Section 13, Application
"The Design Guidelines shall apply to all properties within Mirabeau Point, held,
leased, occupied, sold, and-conveyed, subject to the CC&R's for the same, except for
the Mirabeau Point Community Complex which shall also comply ~krith their
Implementation Plan dated June 1999." The Task force did not have a copy. of the
implementation to review.
Refer to the attached Certificate of City, which includes a Center Place Preliminary
Marketing Plan and associated costs:
Components and Uses for the Facility: (Center Place)
"The Facility consists of the following components:"
"(A) Conference Center will house small and large meeting and presentation rooms
for meetings and'other presentations, classrooms and administrative offices for
operations and management. A portion of this space will not be finished
initially, all as describer in more detail herein."
3
t
"(B) Great Room Wing will house a large multi-use room, a portable stage, a multi-
purpose auditorium, a high technology presentation and meeting room, food
preparation area and storage, dressing and restroom. The great room wing will
serve as a location for a number of large and medium sized eventd`
activities, including those described in RCW 35.57.020 (1)."
"(C) Senior Center Vin will house a wide variety of programs for senior citizens.
This vNring will also include arts and cultural space, meeting conference rooms
and a dining room." !
We recommend that the,entire document, "Certificate of City" be reviewed for clarification
as to the purposes and uses of Center Place.
Based on the actual. use since Center Place was completed, the facility is largely meeting all
the. community needs with education, events, meetings, arts, cultural, and senior activities.
Center Place has not had the demand for dates and/or space to facilitate as much regional
and state group business as anticipated. This market segment is usually generated through
other business partners such as the local hotels and the Spokane Regional Convention and
Visitor Bureau, etc. The fact that Center Place is not managed by an experienced conference
and event professional has also been cited as a draw back when dying to sell the facility.
Refer to the attached Desautel 8c IIege Communications Regional Marketing
Communication Plan for Center Place, dated April 1007, Draft 2
Page 3, Situational Analysis, Paragraph 2
"Opportunities exist to expand the number of business meetings and seminars that are held
in the facility as well as the opportunity for multi-stay and regional events."
Page 14, Regional Marketing Goals and Objectives
"Center Place tMission Statement - to operate and maintain an event center that meets the
needs of Spokane Valley residents and guests. Support local business and regional tourism.
Provide outstanding customer service. Strive to build community identity through a variety
of recreational, educational and cultural activities for all ages."
Page 10, and cont. on page 11, Role'of the Convention & Visitors Bureau (CVB) in
marketing Center Place, last paragraph:
"'They emphasize that clients are looking for turnkey service and will not clioose~-a facility-
that requires too much work to coordinate. Clients also want a single point of contact."
Page 12, Public Facilities District (PFD) meeting, first paragraph:
"Kevin suggested Center Place research a food service agreement. There are many options
for this, but he viewed it as a critical element in making Center Place more attractive to
corporate clients."
4
The Task Force has determined that the Sheriffs Department use for regional education and
conferences was an appropriate use of Center Place. This use not only benefited the
community but also provided a positive economic impact for local businesses. The loss of
_ this-business could result in a potential loss of $666,000 based on usage statistics year-to-
date. We encourage the City of Spokane Valley to operatF CenteF Place in accordarfce with---
the stated uses to avoid embarrassment and loss of business.
Statistical data provided by David Ellis, Training Coordinator/Spokane County Sheriffs
Office and the Spokane County Convention & Visitors Bureau:
Officer Ellis states that since its inceptionrthey have had 1,600 attendees participate in the
training classes since October 1, 2006. This has accounted for 700 hotel overnight stays.
The Convention & Visitors Bureau uses a non-overnight guest participant per day revenue
generator of $95 and an overnight revenue generator of 5195. By applying this formula, the
total revenue generated to our community.from the classes would be $222,000. It is widely
accepted that the direct participant revenues have a trickle-down effect adding additional
revenue to the local economy. A factor of 3 can be applied to the $222,000 creating a
potential loss to our community of $666,000
Based on additional information provided by the Spokane County Sheriff s Office, the
anticipated non-overnight annual participants lAill be approximately 1,700 and overnight
hotel participants approximating 1,000-hotel night stays. Using the same formula as applied
above, this could result in an annual economic loss to our community of $1,069,500. This
statistical data is based on current actual and estimated statistics. The Sheriffs Office has
plans to grow their regional training program substantially in the near future, which will
increase the economic loss to our community beyond the above projections.
2. Alanayement and Operations of the Facility,
Currently the City of Spokane Valley under Parks and Recreation operates Center Place.
The management consists of
■ Facility administration, accounting, booking of the facilities, oversight and support of
contracted users
• Facility marketing and on a limited basis marketing with other partners such as area
hotels and the Convention and Visitor Bureau
■ Facility maintenance and equipment rental and irivcntories and-janitoiial - "
■ Function set-up and tear-do,~Nm depending on contracts with the individual users
■ Food, beverage, decorating and other event services are contracted by the individual
user from a list of approved vendors supplied by the City.
J
5
- The Task Force recommends a change in management to the following format:
_Reeom.men led Format
■ The City of Spokane Valley would hire a professional venue/facility manager and
caterer. This could be one company for both services, which would be preferable given
the capacit, of Center Place. The City would also benefit from reduced costs to serve
both functions. The caterer would pay fees on food and beverage services back to the
City as part of the contract. r
■ The City of Spokane Valley would continue to provide facility and contract oversight.
■ The facility manager would provide daily administrative, accounting, booking, and
support other contractor users. The accounting would be in accordance with the City
and industry policies and procedures.
■ The City of Spokane Valley could continue to provide major facility maintenance with
the manager responsible for light daily maintenance and janitorial functions.
■ The facility manager would meet prospective users and book the facility. Ilie manager
would establish a booking policy and fee structure to meet the multiple and varied
needs of the users to be approved and adopted by the City.
■ The facility manager and/or caterer would be responsible for the inventory, repair and
replacement of all equipment, furniture, china, glassware, silverware and smallwares in
accordance with the facility manager and or the caterer contract w6th the City.
It is reconunended that the professional management be with an entity vs. hiring additional staff.
This provides for greater stability and consistency. The city of Spokane Valley would not have to
deal with staff turnover, training and operational concerns. That would be the responsibility of
the contracting entity.
3. Nfarketina for the Facility
Developing a plan to market and sell Center Place should follow the decisions on use,
management, and operations for the facilities.
Tlhe marketing plan prepared by Desautel & Hege makes assumptions with-regard to use; - - -
management, booking policy, and operations. It is a good basic source of information about
Center Place. The plan, however, is not specific enough nor does it address specific
strategies with budgets and measurable goals.
It is the understanding of the Task Force that the marketing of Center Place w711 cooperate
l and not directly compete with area hotels. We encourage Center Place to work more closely
6
s
with Spokane Valley hotels and Spokane Regional Convention & Visitor Bureau w-hen
developing the final marketing plan. i
_ When hiring the facility manager for Center Place, full service venue marketing should be
part of the criteria. This-should save the City on iriarkeTng expenses: The-contracting-for
separate marketing tasks would be bid out based on the task to be performed in conjunction
with the annual marketing plan provided by the contracting entity.
It is also possible that some marketing may be accomplished at little or no cost with the
facility manager's own marketing plan and partnerships.
r
The Task Force has provided these recommendations after careful analysis and consideration
utilizing the referenced documents and interviews of knowledgeable parties. We took on this
responsibility as business leaders in our community with focus on the continued and enhanced
success of Center Place. The Task Force remains available to meet with the City of Spokane
Valley Mayor, Council mid staff. This document is a brief summary of our findings and,,ve
remain committed to discuss additional details.
7
August 27. 2007
Mayor Diana Wilhite
Members of the City Council
City of Spokane Valley
11707 East Sprague Ave.
Spokane Valley, WA. 99206
Dear Mayor Wilhite and Council Members,
I was recently provided a copy of the Greater Spokane Valley Chamber of Commerce's
CenterPlace Task Force Report by Mike Jackson and wanted to clarify a few points on
behalf of the Spokane Regional CVB.
For the record, we have a great working relationship with Mike Jackson and his team and
we have not been involved with this task force in any way. We were interviewed by
Desautel-Hege Communications earlier this year at the request of Mike Jackson. While it
i - is simply not our place to tell the cite how to manage its facility, we did offer Mike and
J1 the Desautel-Hege team some suggestions that would help facilitate both our efforts and
the City's efforts in marketing CenterPlace.
The role of the Spokane Regional CVB is to market CenterPlace (along with the Fair &
Expo Center, the Group Health Exhibit Hall and the Convention Center) 12-18 months
out and beyond. This has always been the -,Aindow of time in which we operate. This
arrangement allows the facilities to "fill-in" 0-12 months with local and short term
business.
There are two points in the report I would like to comment on; the first is in section 2,
bullet point 92, "Facility marketing and on a limited basis marketing with other
partners such as area hotels and the Convention and Visitor :Bureau". There is no
"limited" in any part of the marketing we do on behalf of CenterPlace. Each and
everyday we present this facility to all prospective clients 12 months and out for all ftiture
years. CenterPlace is (as you know) highlighted in all of our collateral materials.
The second point falls in section 3, paragraphs 4 & 5. "When hiring the facility,
manager for CenterPlace, full service venue marketing should be part of the
criteria. This should save the City on marketing expenses. The contracting for
separate marketing tasks would be bid out based on the task to be performed in
conjunction with the annual marketing plan provided by the contracting entity"."it
is also possible that some marketing may be accomplished at little or no cost 'smith
the facility manager's own marketing plan and partnerships"
I must admit, I do not know what they really mean with these paragraphs but would like
you all to know that our organization continues to spend money, time and effort f
producing marketing materials and selling CenterPlace. Our facilities guide and some
additional marketing pieces have been done this year. Neat year we will be providing
- Mike and his staff with some additional marketing materials and we have scheduled a full
scale photo shoot including aerial photography of the campus next spring. My point is
this: we have made great strides in getting the materials needed to market the facility as
well as forming great relationships with all of our meeting planner and tour operator
associations (like NTA, PCMA and PJSAE). They are all now familiar with CenterPlace.
Stopping this process now to "bid" it out (if indeed that is what they are recommending)
does not make sense and would move the process backward; not forward.
I would agree that a better focus on the short term business (12 months and in) is needed
and a stronger sales effort should be implemented but I am unsure of how Mike would
implement that process when you read the 3rd paragraph in section 3 that states "It is the
understanding of the Task Force that the marketing of CenterPlace will cooperate
and not directly compete with area hotels". If you look at similar situations that
involve the Convention Center (which like CenterPlace, receives some lodging tax
dollars for operation) and the Fair & Expo Center you will see that they do compete with
local hotels. The sales staffs for these centers are often going after the same business as
the hotels and they all operate with the understanding of "the best offer wins". 1 do not
see,,vhy CenterPlace should be any different. Operating under current circumstances
puts Mike and his crew at a disadvantage and has not allowed him to compete for the
business which lie is now being criticized for not booking.
Finally, as far as our suggestions go, we would agree Nvith Kevin Twohig at the PFD
when he suggested researching a food service agreement. One single point of contact for
all the meal functions would make our job easier when selling the facility and I would
imagine the current staff.' as well.
We appreciate the partnership we have with Mike Jackson, CenterPlace and the City of
Spokane Valley. You have my personal commitment that we will continue to market and
sell the facility daily, work closely with the staff and decisions you have in place as well
as any future changes you deem necessary.
Sincerely,
Harry Sladich
President/CEO
Cc: Dave Mercier, City Manager
Mike Jackson, Parks & Recreation Director
Desautel*Hege
•
COMMUNICATIONS
City of Spokane Valley
CenterPlace
Regional Marketing and Communications Action Plan
October 2007
FINAL DRAFT
Desautel•Hege
COMMUNICATIONS
TABLE OF CONTENTS
• Marketing Plan Objectives 3
• Situational Analysis 3
• Research Findings 5
• Marketing Goals/Objectives 13
• Audiences 15
• Key Messages 18
• Marketing Strategies/Tactics 19
• Timeline 27
• Additional Recommendations for Further Research 29
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Marketing Plan Objectives
The purpose of CenterPlace's regional marketing plan is to create a road map that will
support the facility's mission and growth goals. The following objectives were set as a
part of identifying what the plan should achieve:
• Define CenterPlace's regional market
• Set specific marketing objectives for growth
• Obtain feedback from clients, partners and prospective clients
• Communicate CenterPlace's role and capacity to regional service providers,
hoteliers and event planners
• Identify target audiences and strategy for marketing activities
• Align marketing expectations with the City Council's vision
Situational Analysis
Since opening, CenterPlace has established itself as a premier event facility in the
Spokane community and beyond. Large community corporations such as Itronix,
Humanix and the YMCA have relied on CenterPlace's services for their corporate
meetings in the past year, as well as many weddings and private events.
CenterPlace's role in the Spokane region is that of an event facility that helps to support
the tourism industry in the City of Spokane Valley. Since its inception, CenterPlace has
quickly become known as a place where anyone in the community can hold a first-rate
event for their own organization or group. In its first full year of operation (2006),
CenterPlace hosted 494 events, a large portion being weddings. Opportunities exist to
expand the number of business meetings and seminars that are held in the facility as
well as the opportunity for multi-day and regional events. 1
Known for its beautiful grounds and convenient location, CenterPlace's facility and
location distinguishes it from other event facilities in the region. With one successful
year of experience, now is an opportune time for CenterPlace to proactively reach out to
the region through marketing and communications efforts and promote all that they
have to offer.
1 As of September 2007, the greatest number of events hosted at CenterPlace was business meetings
followed by weddings and receptions, and seminars.
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CenterPlace's main communications challenge lies in educating customers about the full
range of capabilities of CenterPlace. An opportunity exists to educate key partners
about how to best utilize CenterPlace to meet their event needs.
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Research Findings
To develop the marketing and communication plan for CenterPlace, Desautel Hege
Communications WHO conducted two methods of research: key informant interviews
and best practice research. The key informant interviews provided valuable information
and perceptions of CenterPlace from current clients (from governmental entities to large
corporations), prospective-clients as well as regional event planners. In addition, best
practice research provided information on how other event facilities in the region market
their offerings and what attributes they use to distinguish themselves. Following are the
findings from both forms of research conducted in November 2006.
Key Informant Interviews
Desautel Hege Communications conducted 18 key informant interviews spanning four
audiences:
• 2 individuals: Government Entity, Current Client
• 5 individuals: Large Corporation, Current Client
• 8 individuals: Large Corporation, Prospective-Client
• 3 individuals: Event Planners, Prospective-Client
Following are findings from this research that have been applied to the recommended
marketing tactics:
• Overall awareness of CenterPlace as an event facility is high, especially when
considering the length of its operation.
• Those who had worked with CenterPlace in the past held very high regard for the
organization and had positive experiences with the facility.
• The most common resource used by organizations when searching for event
locations is word-of-mouth advertising.
• Recommended improvements for CenterPlace include adding additional staff 2
and making the website more user-friendly.3
• The majority of organizations interviewed said that CenterPlace should invest
more in marketing and advertising as they are still relatively unknown.--
2 As of September 2007, CenterPlace has added three staff members: the CenterPlace Customer
Relations/facility Coordinator position was created and filled. This represented a reconfiguration of the
unfilled CenterPlace Coordinator position. In addition, a second CenterPlace Administrative Assistant and
a second CenterPlace Maintenance Worker were added to handle the increased volume of business.
3 The CenterPlace website was revamped in the fall of 2006 and continues to be revised and improved.
This plan recommends funding of $90,000 per year from lodging tax revenues to advertise CenterPlace.
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In addition to overarching findings across all audiences, several audience-specific
findings emerged:
Government, Current Client
• The most important features of an event facility include convenience, access to
parking, cleanliness, technology and price.
• When asked, "On a scale of 1-5 with 1 being poor and 5 being excellent, how
would you rate CenterPlace among event centers in the community?" both clients
ranked CenterPlace a 5.
• Both clients said they would use CenterPlace again.
• Helpfulness, overall accommodation and the venue were described as things
CenterPlace did well.
• One possible improvement would be a reduction in the amount of paperwork
required for CenterPlace reservations.
• Overall Ranking Averages:
o Reservation Process: 4.5
o Fees: (only 1 ranked) 5.0
0 Room Preparation: 5.0
o Ambience: 5.0
o Staff: 5.0
o Cleanliness: 5.0
o Building Appearance: 5.0
o Hospitality: 5.0
o Customer Service: 5.0
• When asked what additional amenities CenterPlace should add, participants
made no other recommendations.
Large Corporation, Current Client
• The most important features of an event facility include room size, customer
service, good A/V, food service and convenient parking.
• Word-of-mouth communication was discussed as the best resource for learning
about new facilities; newspaper ads were also listed.
• When asked, "On a scale of 1-5 with 1 being poor and 5 being excellent, how
would you rate CenterPlace among event centers in the community?" The average
rating for CenterPlace was 4.05.
• Experiences with CenterPlace were overall described as good and helpful with
one client having experienced difficultly due to lack of staff.
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• All clients said they would use CenterPlace again.
• Pre-setup, registration and good communication were described as things
CenterPlace did well.
• Possible improvements included more communication, additional staffing to
assist on the event days as well as in the planning process, making more forms
available online and improvements to the initial sales calling system (some
participants said that they did not receive calls back immediately).
• Overall Ranking Averages:
o Reservation Process: 3.65
o Fees: 3.7
o Room Preparation: 4.5
o Ambience: 4.0
o Staff: 4.2
o Cleanliness: 4.4
o Building Appearance: 4.45
a Hospitality: 4.0
o Customer Service: 4.15
• Additional recommended amenities included a wireless microphone, additional
rooms with cooking options and staff to greet at the door.
Large Corporation, Non-Client
• Five had heard of CenterPlace
o Average Ranking: 3.8
• The most important qualities of event facilities were listed as staff, size of space,
catering options and A/V support.
• Current off-site meetings held at:
o Davenport
o Convention Center
o Spokane Club
o Mirabeau Park Hotel
• Size, proximity, availability and cost were listed as top factors in the decision-
making process for choosing a facility.
• Most organizations said that word-of-mouth was the most common resource
used; others cited the Internet, phone book and the CVB.
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Event Planner, Non-Client
The most important features of an event facility included overall look,
cleanliness, friendly staff, flexibility, a good A/V department, and returning
phone calls on time.
• Reasons for choosing one facility over another included; service, the need for
overnight accommodations, and past experience with the facility.
• One planner said he/she didn't rely on resources but instead personally visited
the site while the other two said they use such groups as the CVB and local
publications.
Best Practice Research
Best practice research was conducted of 24 similar event facilities in the region
determine what they consider to be their core competencies. The organizations
surveyed included 21 Spokane locations, one Spokane Valley location,.one Rockford
location and one Four Lakes location.
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The following chart details how each facility positions itself in the marketplace.
v F u
5 m v a a
.u d - .G a Lu
_ ~n to > .n
ro a ro ` ro 3 ro o m
_ ~ W C 70 0
a = c Q an a = o = > a,
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_0 V1 7E y U > f- Y C
a E m c ~ Q >
3 CL u °i _Q - z a o
O O_ ° N 3 N C
U n m w ro
U
Rendezvous Events
Facility & Catering x x x
Center Pointe Event
Facility x x x x x x
Beacon Hill Events x x x x x x
Doubletree Hotel
Spokane City Center x x x
Rid path Hotel x
Red Lion River inn x x x x x
Holiday Inn-Spokane
Airport x x x
Northern Quest
Casino x x
Hannah's Garden Inn x x
Mukogavra Fort Wright
Institute x
Arbor Crest Wine
Northeast Community
Center x x
Glover Mansion x x x x x
Masonic Temple x x x
Decades Banquet
Facilit
Mirabeau Park Hotel
and Convention
Center x x x x x
Spokane Convention
Center x x x x x
An eiic s X. x x
A Touch of Count x x x x
Corbin Senior Activity
Center x x x
Courtyard b Marriot x x x
The Co Concept x x
E.J. Robert's Mansion
and Bed and Breakfast x x
The Service Station x x
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C O M M U N I C A T I O N $
Spokane Convention and Visitors Bureau Meeting
DHC and CenterPlace Staff met with representatives of the Convention and Visitors
Bureau (CVB) on two occasions to better understand how CenterPlace could collaborate
with CVB members and staff to leverage the facilities available at CenterPlace for tourism
and business growth for the region.
The CVB provided insight into the perceptions of hoteliers, event planners and tour
operators both inside and outside the region. Recommendations from that meeting
have been included in the Strategies and Tactics section of this plan.
Role of the CVB in marketing CenterPlace
The CVB has two staff people who lead regional marketing efforts in Washington, Idaho,
Montana, Oregon, Utah and northern California. These individuals represent the
Spokane event facilities and hotels and work to generate leads that meet the needs of
interested clients. These leads are sent to area facilities that can send a response
outlining how the facility would meet the event needs and include pricing. CVB staff
recommended that CenterPlace appoint a single staff person who would be responsible
for lead responses. They also recommended developing a template for these responses
and creating pricing packages that would make responses more desirable (like including
a per person price). The CVB also offers training to members on creating leads
responses.
Note: CenterPlace receives about 2 leads a month from the CVB. Most clients are looking
for lodging and meeting space at the same location.
CVB staff attend tradeshows, event planner conferences and host "Discover Spokane"
breakfasts. They educate potential clients about the range of facilities available in the
region and focus on multi-day events. CenterPlace may serve as a good "secondary"
venue for some of these events (like the site for a dinner for one night of a conference).
CenterPlace also has a presence on the CVB web site and in the meeting planner guide.
CVB staff encouraged CenterPlace to pursue the event planner partnership strategy and
to include transportation as a part of packages. They emphasized that clients are
looking for turn-key service and will not choose a facility that requires too much work to
coordinate. Clients also want a single point of contact. They gave the example of how
the convention center and the fairgrounds use a staff person to be this single point of
contact and provide marketing support.
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COMMUNICATIONS
Other specific ideas from the CVB meetings included:
• Sports Leisure event on May 8'h: consider attending this conference or have an
event planner partner attend and represent CenterPlace.
• Limited Service Provider Hotels task force meeting in February
• Consider a membership in the Inland Northwest Business Travel Association.
The local chapter hosts events and has a web site at www.inbta.org. The local
contact is Karolynn Clark at Avista Corp. 495-2436. Annual dues are $75.00.
• Consider memberships in Meeting Planners International (MPI) and the Northwest
chapter of the Professional Conference Management Association (PCMA). PCMA
has a meeting in Tacoma on April 1211 that is open to non-members.
• Consider sending a CenterPlace representative on one of the CVB's regional
tours, like the Montana Sales Blitz. These tours promote Spokane facilities to
event planners and tour operators.
Public Facilities District (PFD) Meeting
Mike Jackson and Michelle Hege met with Kevin Twohig, Executive Director of the PDF,
on March 21 n to research how the PFD prices and packages its facilities for clients. Key
findings from that meeting can provide CenterPlace with ideas for developing packages
that will be more desirable for corporate clients. Findings include:
• As a public agency, the PFD faces constraints similar to the City in terms of price
flexibility. Smaller facilities such as meeting rooms adhere to a rate card. Larger
facilities such as the arena and convention space utilize a combination of food
charges and room rentals to achieve set revenue levels. By comparison,
CenterPlace would be considered a "smaller facility."
• The PFD has an exclusive partnership with CenterPlate to provide food for its
facilities. The PFD gets 23% of all food charges to cover facility fees and uses
this as a credit toward facility space/room usage.
• The PFD Board approves rate card pricing and pricing packages every two years
and as-needed on an individual basis (for large events). The venues allow free
use for some community events (like graduations). However, it considers any
event that charges admission to be a commercial event.
• Kevin suggested CenterPlace research a food service agreement. There are many
options for this, but he viewed it as a critical element in making CenterPlace
more attractive to corporate clients. Having control of the food service provides
a facility with additional revenue, accountability, quality control, better control
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over alcohol usage and a turn-key package option for corporate clients that will
be more attractive and competitive in the marketplace.
Community Colleges of Spokane (CCS) Meeting
Mike Jackson and Michelle Hege met with Scott Morgan, COO, and Anne Tucker, PIO, to
explore ways CenterPlace and the Community Colleges of Spokane could collaborate in
the promotion of CenterPlace. Key findings from that meeting can be used to develop
collaborative marketing tactics. Findings include:
• One of the issues CCS faces is that many of the classes it offers at CenterPlace
do not fill up and must be cancelled. If CenterPlace can help promote classes in
the lobby, on the web site and any other venues, that may be helpful to CCS.
• The ultimate goal would be to offer a full two-year degree at CenterPlace.
However, this is not economically feasible at this time. This would also lend itself
to greater opportunities for the Running Start Program for local high school
students.
• Community Colleges of Spokane offers training to businesses and organizations
through its Business and Community Training (BCT) division. These offerings
could be very appealing to businesses that use CenterPlace for corporate
meetings or trainings. The BCT program offers everything from computer
training to leadership training as well as customized training for individual
businesses. These offerings can be included on CenterPlace's web site and in
materials that target businesses. It also might be possible to make computer
labs CCS has at CenterPlace available for CenterPlace clients when they are not in
use by CCS. These offerings can be included on CenterPlace's web site and in
materials that target businesses.
• As CenterPlace expands its web site, it could include links to the CCS web site
and classes offered at CenterPlace as well as information regarding the BCT
program. CCS could include a link to CenterPlace on its web site as well.
Information could also be included in direct mailings to businesses.
• The Parks & Recreation department could include information or an ad in its
seasonal brochures about CCS class offerings.
• CenterPlace's lobby could be utilized for a display that helps to educate people
who come to the building about what types of classes are offered there by CCS.
The display could change quarterly, feature different types of offerings and
promote class enrollment periods. Ideas for classes could be solicited from
people who use the building - this helps CCS plan new classes.
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CenterPlace staff will coordinate with Anne Tucker to continue to explore joint
promotional opportunities as the CenterPlace regional marketing plan is implemented.
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Regional Marketing Goals & Objectives
The CenterPlace Mission Statement:
To operate and maintain an event center that meets the needs of Spokane Valley
residents and guests. Support local business and regional tourism. Provide outstanding
customer service. Strive to build community identity through a variety of recreational,
educational and cultural activities for all ages.
Defining the Regional Marketplace
The recommended market area for regional marketing activities for CenterPlace is
eastern Washington, northern Idaho and western Montana. This region includes the
greater Spokane region as well as Yakima, Tri-Cities, Moses Lake, Coeur d'Alene, Post
Falls and Missoula. The Spokane International Airport serves as an air hub for these
markets and organizations with multiple offices or facilities in the region often look to
the Spokane area as a central and convenient gathering place. CenterPlace's marketing
investment is best spent in this area as it seeks to grow its reputation. As the marketing
program matures, additional markets (like southern British Columbia or northern
California) could be investigated, but this three-state region is the recommended
starting point. As CenterPlace looks to increase hotel nights in the City of the Spokane
Valley, weddings and multi-day corporate events are also the best types of events to
accomplish this. Because the facility has already successfully established its wedding
business, goals focus on corporate events to fill the multi-day and mid-week capacity.
Regional marketing goals and objectives will help CenterPlace define how marketing
activities will successfully support the growth and the mission of the facility. Goals
outline what the organization wants to achieve and objectives define how the goal will
be measured. In discussions with CenterPlace leadership, DHC recommends the
following marketing goals and objectives in support of the above mission:
Goal 1
• Increase mid-week and multi-day usage of CenterPlace from regional customers.
Objectives
• Increase mid-week bookings at CenterPlace by 10 percent over the next 12
months.
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• Increase multi-day bookings at CenterPlace by 5 percent over the next 12
months.
Goal 2
• Increase awareness of CenterPlace as a high-quality regional event facility in the
Spokane region and a three-state region including northern Idaho, Western Montana
and Central/Southern Washington.
Objective
• Increase awareness of CenterPlace and its offerings among "priority
audiences" such as event planners and corporate clients.
o Letter-writing campaign to area event planners
o Open house to event planners throughout region
o Region-specific advertisements in publications reaching event planners
and corporate clients
Goal 3
• Increase understanding among key user audiences about what CenterPlace provides.
This would include CenterPlace's role in planning events, policies pertaining to use
and opportunities for collaboration, etc.
Objective
• Increase usage of CenterPlace among hoteliers and event planners in a
collaborative process.
o Plan to execute one event in the next 12 months that represents a
partnership with area hoteliers and/or event planners.
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Audiences
Discussions with CenterPlace leadership and the research DHC conducted helped to
determine the "priority audiences" targeted by this marketing action plan. These
audiences are important because they represent the groups of people who make event
location decisions or influence those decisions. Messages and tactics in this document
focus on reaching priority audiences, which include:
Hoteliers
• This audience includes all local hotel and inn managers or owners. Many hotels
do not possess the facility space to accommodate certain size groups. Therefore
CenterPlace can provide the needed space and services to augment what services
hoteliers provide.
• Hoteliers could rent space to fulfill their clients' needs instead of simply sending
the client to CenterPlace.
• Research conducted with members of this audience identified that hoteliers do
not understand how to best use CenterPlace to their advantage. They see an
opportunity to utilize CenterPlace as an extension of their internal facilities, but
do not fully understand the business model and how to best make that model
work to meet their needs.
Event Planners
• This audience includes all local, regional and national event-planning specialists
who plan personal events such as weddings, private parties, etc. as well as
corporate events. CenterPlace can serve as a resource for these planners and as
an option for event space for corporate and private events.
• Research conducted with members of this audience identified that they do not
fully understand the offerings and limitations of CenterPlace. This provides an
opportunity to educate this audience on how to fully utilize CenterPlace when
planning events for their clients.
Corporate/organizational event planners
• This audience includes all local and regional corporate/small
business/organizational event planners and administrative staff whose
responsibility it is to facilitate corporate events. CenterPlace should communicate
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not only to local organizations but also those on a regional scale (northern
Idaho, western Montana, etc.).
• Research conducted with this audience identified that there is great opportunity
to educate members of this audience about CenterPlace. Organizations that
have used CenterPlace in the past have a high regard for the facility and would
use it again, however organizations that have not used CenterPlace did not have
a good understanding of the facility and its offerings. This provides an
opportunity to educate corporations and other organizations throughout the
region on how CenterPlace can meet their event needs.
Tour operators
• This audience includes tourism groups and individuals who plan and administer
tours that visit the Spokane region. Many visitors may not know their way
around the region and therefore rely on such operators to guide them to premier
locations in our community. With that said, CenterPlace can be a stop on
regional tours, where tour operators can utilize its beautiful grounds, services
and facilities.
CenterPlace has not targeted this audience to date in its marketing efforts. There is
opportunity to reach out to tour operators with a distinct message of how they can
utilize CenterPlace as part of their tour plan and activities.
Consultants/Corporate Trainers
• Companies that provide training (such as Dale Carnegie) but do not maintain
local offices or training centers.
• Organizations that might utilize CenterPlace for additional meeting space.
• Corporate trainers within larger corporations (this group will be reached through
the "corporate/organizational event planner" audience).
• Groups in this category would include organizations like:
o Associated Industries
• 920 N Washington St
Spokane, WA 99201
• (509) 326-6885
o Dale Carnegie Training
■ 1825 N Hutchinson Rd
Spokane, WA 99212
■ (509) 327-8122
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o Leadership Spokane
■ 801 W Riverside Ave Ste 220
Spokane, WA 99201
• (509) 459-41 10
o Spokane Chapter of NHRMA
• (509) 789-2132
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Key Messages
The messages that an organization communicates to its audiences need to be strategic,
understandable, and succinct. One of CenterPlace's greatest attributes is its location
and beautiful grounds (e.g., park setting, ability for outdoor activities, near the
Centennial Trail). These qualities differentiate CenterPlace from other facilities and
should be featured prominently. Full descriptions and lists of features can be used to
support these high-level positioning messages:
• CenterPlace is a beautiful retreat where business meets pleasure. Located in
Mirabeau Point Park near the Spokane River; pathways connect you to local parks
and the Centennial Trail.
• Conveniently located in the Spokane Valley, CenterPlace is just minutes from
downtown Spokane and Liberty Lake.
• CenterPlace opened in 2005 and boasts comfortable and contemporary spaces to
meet your business event needs.
• An extension of your own meeting facilities, CenterPlace can serve as your
business' home away from home for annual meetings, employee retreats and
trainings or last minute business meetings.
• An auditorium, executive conference room, banquet space with courtyard access
and fireside lounge are just some of CenterPlace's premier facilities for large
group meetings.
• CenterPlace facilities accommodate groups from 10 to 500. Building capacity is
800.
• With the latest audio/visual technology and wireless internet access,
presentations at CenterPlace are state-of-the-art.
• CenterPlace offers flexibility in catering options, allowing you to choose from the
CenterPlace catering list or utilize our commercial kitchen to prepare food.
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C0MNUNICATIONS
Marketing Strategies/Tactics
To effectively communicate all that it offers, CenterPlace must utilize various marketing
strategies and tactics that reach all identified audiences. Based on research, and
conversations internally with CenterPlace staff and partners, DHC recommends
developing tools to properly educate hoteliers, event planners, etc. about the amenities
CenterPlace offers and how they can best utilize it to augment their existing event
facilities. These strategies need to be part of an overall administrative plan that
designates key roles, budget and timeline so as to ensure that they are accomplished in
an effective manner.
Develop a partner kit for hoteliers and event planners
This kit would include printed materials such as room descriptions, pricing sheets,
photographs, etc. but would also go further in explaining how to best utilize the
CenterPlace facility. This partner kit will also include information on restrictions for
using CenterPlace as a city-owned entity. Kits should be sent to all hotel and event
planning partners and used in one-on-one meetings. The final kit would include:
• Room descriptions: A brief description of all room offerings at CenterPlace
including size, technology resources, capacity, etc.
• Pricing sheet: A detailed description of the pricing structure for CenterPlace.
• Photographs: Photography is a great way to let the CenterPlace facility speak for
itself. In addition to the stock photography CenterPlace currently has, DHC
recommends working with clients to obtain some images of events at
CenterPlace to help illustrate how the facility can meet various needs (releases
are needed).
• "How to use CenterPlace" processes: One of the main areas where CenterPlace
needs to educate hoteliers and event planners is on how to use CenterPlace.
This document would contain an overview of the business structure of
CenterPlace, that it is an event location only, not a full-service event facility, and
how they can use that structure to their advantage. This could include:
o A comprehensive list of the amenities that are available with a
CenterPlace room rental.
o A list of services that hoteliers are expected to provide (to avoid any
confusion).
o The list of approved event planners.
o How to use outside catering with CenterPlace, including using hotel and
restaurant catering.
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C 0 M M U N I C A T 1 0 N 5
o Restrictions on alcohol use.
o How to collaborate with other businesses in the City of Spokane Valley to
create a successful event.
• Ways to use CenterPlace: The Partner Kit would include ideas of events that
could take place at CenterPlace and how to use the natural setting of CenterPlace
to their advantage. Potential event topics could include:
A Group hike that ends with a picnic at CenterPlace
o Group boat float that either puts in or takes out at CenterPlace
o Bicycle trips that use CenterPlace as the starting or ending location
o Themed dinners that utilize the outdoor atmosphere
One-on-one meetings for hoteliers and event planners
Once the kit is developed, DHC recommends having one-on-one meetings for both
targeted hoteliers and event planners to review the pieces of the partner kit and explain
all the different ways that CenterPlace can be used. These meetings would provide an
opportunity to fully explain how CenterPlace is structured, how to best use CenterPlace
resources and how to work together to achieve the best event result. DHC recommends
using case study examples, such as the Zip Trip event and other successful business
and hotel-based events, to highlight how CenterPlace can truly work for hoteliers and
event planners. Each meeting should focus on how the hotel owner or event planner can
use CenterPlace to their advantage.
In order to increase collaboration between CenterPlace, hoteliers and event planners,
DHC recommends using a portion of the meetings to brainstorm events that could
utilize CenterPlace and how those events could be most successful.
Develop a list of "approved" event planners for working with CenterPlace.
One challenge that CenterPlace faces is that it is not a full-service event facility. Some of
the most successful events held at CenterPlace have used an outside event planner that
coordinated all event logistics. DHC recommends developing a list of "approved" event
planners that can be recommended for full-service event planning. When an event lead
comes into the CenterPlace office, staff members can provide this list as an option if the
client is looking for a turn-key solution.
This service could be branded as "CenterPlace's Partner Services" or something
similar and promoted as "a partnership with the region's event planners to provide turn-
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C O M M U N I C A T I O N S
key event support." CenterPlace currently has a similar program for catering services but
this can be expanded to include full service event planners.
Because CenterPlace is a city-owned entity, DHC recommends developing the list of
approved event planners. A statement of qualifications from each vendor could include
criteria such as services offered, examples of successful events, references, etc.
Vendors would also be required to show proof that they meet minimum City
requirements including liability insurance and Business Registration. All qualified
vendors would be placed on the list. Once a list of event planners is developed, that list
would be provided to CenterPlace customers. The customer would be responsible for
reviewing the list, interviewing and selecting the event planner of their choice.
Periodic email updates
CenterPlace staff should collect and update contact information and email addresses
from all partners, event planners and corporate/organizational clients. This list will
become a valuable and inexpensive way to stay in touch with your best repeat
customers and remind them about CenterPlace a few times a year. Emails could be sent
on a quarterly basis and address the upcoming season (a summer themed email in the
early spring and a holiday-themed email in the early fall, for example). Emails could
include a brief example or two of successful events and/or ideas to spark interest. For
summer, an update could include ideas about how to incorporate an outdoor picnic and
bike ride into a training or sales meeting. A fall update could address ideas for stress-
free holiday gatherings at CenterPlace. Email updates could drive traffic to CenterPlace's
web site or administrative assistant for more detailed information.
Website update
CenterPlace's current website provides a good overview of the facility, available services
and reservation information. DHC recommends adding to the existing website with
additional information that makes the site more experiential. Information on how to use
CenterPlace, including event ideas, will help businesses from outside the immediate
Spokane area get a feel for how an event at CenterPlace could be a success. A link to
Community Colleges of Spokane offerings could help to promote the educational use of
the building. Including a photo gallery that has examples of successful events
(especially events that had an out-of-the-box theme, utilized indoor and outdoor
facilities, or utilized local partners) would help tell the full story of CenterPlace. Photos
that show greater use of the campus and Centennial trail would be beneficial.
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C O M M U N I C A T I O N S
Brochure update
CenterPlace's current brochure also offers a good overview of the facility. As stock of
the brochure begins to run low, DHC recommends updating the piece with messaging
discussed in the plan. One approach to consider would be to shift to a series of one-
sheets that can be tailored and included in the information kit folder. This would
provide greater flexibility in tailoring information for individual prospects. One-sheets
could be developed for:
• Weddings & family reunions
• Corporate trainings and meetings (including CCS BCT training offerings)
• Retreats
• Multi-day events (with a focus on hotel partners)
• CenterPlace's Partner Services (the event planner list/service)
• Themed lunches, dinners (for tour operators as well as event coordinators)
One-sheets can utilize tailored copy and photography that help to bring these types of
events alive for the client and can also include a set of features/benefits of the facility
that stays the same (or very similar) across sheets.
Host high-leverage community events and meetings
One of the best tools CenterPlace has to market its event facility is the facility itself. By
hosting community events, CenterPlace will have key business leaders from throughout
the region in the facility where they can experience first-hand all that CenterPlace has to
offer. By marketing space for these groups to hold events, CenterPlace can introduce
the facility to more decision makers throughout the region. DHC recommends reaching
out to business, service groups and charitable organizations in the region including:
• Business groups
o Spokane Regional Chamber of Commerce and Spokane Area EDC
o Greater Spokane Valley Chamber of Commerce
o LaunchPad
o Spokane Advertising Federation
o Spokane Women's Business Center
o Spokane Society of Young Professionals
• Service clubs
o Rotary
o Kiwanis
o Exchange Club
• Charity events
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C O M M U N I C A T I O N S
o Vanessa Behan Crisis Nursery (Keeping Kids Safe Banquet)
o Sacred Heart Children's Hospital Foundation (luncheons, etc.)
o Children's Miracle Network (Chef's Culinary Classic)
o McDonald House (community art projects, auctions, etc.)
o Big Brothers Big Sisters (Big Magic Breakfast)
o Second Harvest Food Bank (Take a Bite Out of Hunger dinner and auction)
o The Foundation for Deaconess and Valley Hospitals (fundraisers, etc.)
• Non-profits: Below is a list of the top 10 largest social-service non-profits in Spokane
from the 2006 Spokane. Journal of Business' Book of Lists. All of these non-profits
will likely have multiple events each year.
o Second Harvest Food Bank
o Community Health Association of Spokane
o Inland Northwest Blood Center
o Spokane Neighborhood Action Programs
o Goodwill Industries of the Inland Northwest
o YMCA of the Inland Northwest
o Hospice of Spokane
o VNA Home Health Care Services
o Skills'kin
o Community Frameworks
Some of these organizations are already clients and have the potential to expand the
number of events held at CenterPlace. For those organizations that have not used the
facility, letters could be sent offering a tour and including an information kit.
CenterPlace brochures should be distributed to all attendees as well.
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C O M M U N I C A T I O N S
Media relations
Working with the news media is among the most powerful ways of increasing awareness
of CenterPlace. The media is an important vehicle for building awareness of CenterPlace
as an event facility and the services provided at CenterPlace.
DHC recommends that CenterPlace staff look for possible news stories during the year
as you work with clients on events.
The ultimate goal of any media relations program is to secure positive news stories
about CenterPlace as well as events that take place at CenterPlace. CenterPlace should
target outlets including:
• Spokesman Review (and its Valley Voice)
• Spokane Valley News Herald
• Liberty Lake Splash
• Coeur d'Alene Press
• Spokane Journal of Business
• Montana Business Quarterly
• Idaho Business Review
• Washington CEO
• Yakima Herald Republic
• Tri-City Herald
• Puget Sound Business Journal
• Daily Record
• Wenatchee World
Potential news story angles could include:
• The success of CenterPlace as a city-owned entity that promotes tourism and growth
for local businesses.
• CenterPlace as a catalyst for an emerging business and education corridor in the
Spokane Valley.
• Success of charity events held at CenterPlace.
• How a local or regional business put on a unique event using CenterPlace. For
dailies or business journals outside the Spokane region, there will need to be a local
angle involving a business from their area.
• The CenterPlace and CCS collaboration and how it is helping to bring educational
offerings to Spokane Valley residents.
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C O M N U N I C A T I O N 5
As events are in the planning phases, CenterPlace staff should be on the look out for
events that might make interesting business news angles.
Open house for corporations
DHC recommends that CenterPlace host an open house and invite potential corporate
clients using a direct mail piece. This event would showcase all that CenterPlace has to
offer as an event facility through technology demonstrations and tours. In addition,
catering stations could be set up in the great room where local caterers could feature
their menus and how they have worked with CenterPlace. You could consider
broadening the event to involve other partners like hoteliers, event planners and other
vendors if you find they have interest.
This event would showcase the full CenterPlace experience and should include outdoor
activities and/or stations as well as indoor displays. Potential displays and activities
could include:
• Food tasting with local caterers providing samples of their menu items
• Outdoor exercise activities utilizing open spaces, Centennial Trail, etc.
• Hands-on demonstration of touchpad voting technology
• Video or slide show of CenterPlace shown in Great Room
• Special make-and-take craft in the Craft Room
Direct mail for multi-day regional events
Direct mail advertising provides an opportunity to showcase multiple benefits of
CenterPlace in a very personal way. DHC recommends that CenterPlace develop a direct
mail piece and make it available to partner hotels, event planners and caterers that
promotes using CenterPlace for regional multi-day events. This direct mail would entice
both local and out-of-area large businesses to hold their next event at CenterPlace, while
using local hotel rooms, event planners and caterers. By highlighting the benefits of
CenterPlace and its partners, this mail piece will provide a virtual showcase of how the
client's next event could be a success in the Spokane Valley at CenterPlace. A mailing
list of large regional employers could be purchased covering businesses and
organizations in eastern Washington, northern Idaho and western Montana. Criteria for
this mailing should include the likelihood of a client needing area hotel rooms. The
"offer" in the mailing could be a full CenterPlace information kit, including CVB
information and CCS BCT training offerings.
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C O M M U N I C A T I O N S
Direct mail for corporate meeting and training use
Direct mail is also a good vehicle for expanding awareness with Spokane region large
businesses and organizations about CenterPlace as a venue for trainings and meetings.
A series of postcards could be developed that target large corporations, higher
education institutions, government agencies, etc. The piece should highlight
CenterPlace's location, campus, facilities and technology and CCS BCT offerings. Once
the event planner list is in place, this piece should also educate audiences about the
availability of this service.
Direct mail to tour operators
The CVB recommended outreach to regional tour.operators as a good method for
educating them about using CenterPlace as a location for a tour stop in Spokane. This
type of event would likely require involvement from an event planner who could help
develop a series of packages that would be attractive to tour operators. Ideas included
things like a visit to Greenbluff for fruit picking followed by a picnic or lunch at
CenterPlace, a Tuscan dinner after a visit to The Barn on Trezzi Farm or a birding outing
(by boat or by bike) along the Spokane river. DHC recommends talking with the event
planners that apply to be a part of CenterPlace's "Partner Services" about collaborating
on a mailing to targeted tour operators. The CVB can also serve as a resource and can
provide a list of appropriate operators. The mailing could be a simple letter
accompanied by a fact sheet featuring tour ideas that could be purchased through the
event planner partners.
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Advertising
Print advertising for CenterPlace can assist in communicating the benefits of the facility
to a targeted regional audience. This medium is the best way to reach the regional
corporate audience cost-effectively. As CenterPlace's marketing program matures, other
advertising vehicles (radio, TV, etc.) can be explored as well. DHC recommends
focusing advertising first on key business, entertainment and travel industry
publications. CenterPlace.should look at advertising in the following publications at
least quarterly, as budget permits, to achieve successful frequency with each
publication:
Frequency
of
Publication Readership Circulation publication Ad Size Cost
Business leaders and
business owners in
Spokane Journal of Spokane and Kootenai 1/2 Page
Business on oing County 15,000 Bi-Weekly Full color $985 ad
Decision makers,
Idaho Business owner, managers, other 1 /2 Page
Review business professionals 12,000 Weekly Full color $449 ad
CEO's, executives,
financial advisors, 1 /2 Page
Washin ton CEO business owners 34,500 Monthly Full color $2829 ad
Spokane Club: Club members, 112 Page
Signals business professionals 10,000 Monthly Full Color 5599 ad
Spokane Chamber of
Commerce Directory Business leaders, 1 /2 Page
on oing decision-makers etc 2 S00 Yearly Full color $1395/ad
Spokane Valley
Chamber of
Commerce Directory Business leaders, 112 Page
(ongoing) decision-makers etc 5.000 Bi-Yearly Full Color $1 375 ad
Spokane CVB: Visitors, tour operators,
Spokane Regional travel agents, meeting 1/3 Page
Visitors Guide planners and journalists 180,000 Annual Full Color $1530
Region's only media
Spokane CVB: vehicle specifically
Meeting Planners targeted to professional Full Page
Guide meeting planners. 2,500 Annual Full Color $1500
1 /3 Page
Alaska Air and Travelers, Business. 1.87 million Full Color
Horizon Air leaders, event planners, passengers/ in
Publications* etc. mo. Monthly Horizon $2365
Travelers, Business
Spirit Magazine" leaders, event planners, 1/3 Page
Southwest Air) etc. 3,215,100 Monthly Full Color 58469 ad
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C O M M U N I C A T I O N S
"The regional airline magazines are a good venue for ads that reach business decision-
makers, but the costs are high. The Horizon Air Magazine is the best fit for CenterPlace.
It produces an annual feature/special advertising section on the Spokane region. These
publications should be considered only as budget allows and might be better suited for
advertising at the marketing program matures. The airline magazines will also reach
audiences beyond of the Washington, Idaho and Montana regional market.
Additional publications for consideration could include professional publications or
newsletters targeting more specific professional groups often seeking large meeting
space (e.g., engineers, teachers, doctors, attorneys).
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C O M M U N I C A T I O N S
Additional Recommendations for Further Research
Three key ideas emerged from meetings with both city council members and
organizations like the CVB and PDF. These ideas are around staffing support for
CenterPlace, pricing structures and food service. Each of these topics merits further
research and discussion.
Staffing Support
A dedicated staff person who can provide a single point of contact, facilitate excellent
customer service and support marketing activities such as responding to CVB leads and
attending community meetings and events would be an asset to the facility. This job
could be a combination of administrative and marketing support. A staffing agreement
with the CVB to perform some of these tasks should also be explored as a possibility.
Marketing interns could also be utilized to take on "special projects" and professional
service firms could implement pieces of the marketing plan that require professional
graphic design, writing and media relations activities.
Pricing Policy and Packages
Another idea that came up repeatedly was the need for pricing flexibility and packages
that will be more appealing to corporate clients. CenterPlace staff should develop a
range of packages (adopted by City Council resolution as needed) and would address
some of the needs in this area. As the City examines an in-house catering arrangement,
DHC recommends conducting a fee survey to inform how this should affect venue
pricing and packages to ensure CenterPlace is competitive in the marketplace.
Food Service
The fact CenterPlace does not have an in-house caterer is both a strength and a
weakness. While it is very appealing for some wedding and special event clients, it will
be a barrier to developing corporate business. Research showed corporate clients want
easy turn-key service and a single point of contact. While the event planner RFP can help
support this, a limited scope relationship with an in-house caterer should be researched.
DHC recommends staff examine this issue and research possible arrangements for
consideration in 2008. This issue will be an important one as maintaining flexibility and
supporting area caterers and restaurants remains a priority for city council members.
Agreements that would allow for clients to bring in their own caterer if desired should
be explored.
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C O M M U N 1 CAT I ON S
Timeline
Communication and marketing activities can take place throughout the year but there
are some activities that should logically take place before others. Some of the activities
outlined in this plan should be front-loaded in the marketing year to encourage the use
of CenterPlace by hotels and event planners as soon in the year as possible. While
CenterPlace staff workload and activities will dictate final scheduling of tactics, a
tentative timeline could proceed on the following schedule (gray squares note
recommended work activity by quarter).
Tactic Quarter 1 Quarter 2 Quarter 3 Quarter 4
Develop a partner kit for
hoteliers and event planners
One-to-one meetings for
hoteliers and event planners
Develop a list of approved
event planners and feedback
form
Periodic email updates
Website update
Brochure update As needed
Host high-leverage
community events and
meetings
Media relations
Open house for corporations
Direct mail on multi-day
events
Direct mail for corporate
meeting and training use
Tour operator mailing
Advertising
31
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 10-09-07 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration: Council Support of Spokane Proposition No. 2
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
See attached excerpt from Spokane County Voter's Pamphlet describing
The ballot title
Explanatory statement
Statement Advocating Approval
Statement Advocating Rejection
Rebuttal of Statement For
Rebuttal of Statement Against
OPTIONS: Move to express support of Spokane County Proposition No. 2
Move to express nonsupport of Spokane County Proposition No. 2
Move to remain neutral regarding Spokane County Proposition No. 2
Take other action deemed appropriate; or take no action.
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT:
ATTACHMENTS: Spokane County Voter's Pamphlet Excerpt pages 40 and 41
Ballot Issues
Sp oka n e C o u n`ty -
Proposition No. 2
Spokane County
One-tenth of One Percent Sales and Use Tax Solely
For Emergency Communications Systems And Facilities
The Board of County Commissioners of Spokane County adopted Resolution No. 07-0690 concern-
ing a proposition to increase the sales and use tax. The proposition would impose an additional
one-tenth of one percent sales and use tax throughout Spokane County, the proceeds there from to
be used solely for costs associated with financing, design, acquisition, construction, equipping, oper-
ating, maintaining, remodeling, repairing, reequipping and improvement of emergency communication
systems and facilities.
Should this proposition be approved?
Yes
No
Explanatory Statement
State law authorizes county legislative bodies to impose an additional one-tenth of one percent sales and use tax
throughout their county, the proceeds there from to be used solely to fund emergency communication systems and
facilities. In order to impose the tax, the legislative body must receive approval of a majority of the persons voting on an
authorizing ballot proposition. This ballot proposition would authorize the Board of County Commissioners of Spokane to
impose an additional one-tenth of one percent sales and use tax throughout Spokane County. The tax proceeds would
be used solely for the purpose of funding costs associated with financing, design, acquisition, construction, equipping,
operating, maintaining, remodeling, repairing, reequipping, and improvement of emergency communication systems
and facilities within Spokane County which are used to provide emergency services, law enforcement services, and fire
protection services to the public.
St:atement Advocating Approval
We must provide our citizens the ability to engage law enforcement at any time for any reason. Police departments, fire
departments, and other emergency responders in Spokane County need the technology to communicate and interoperate
with each other and between jurisdictions.
Crime Check restores the ability of the citizen to access law enforcement on a 24x7x365 day basis. It furthers allows
citizens to report what they perceive as 'minor' incidents so that law enforcement can collate all information into their
databases for appropriate response. Since 2004 we have not had that capability. In 2004 Crime Check took 240,000
calls, 47,000 of which were actual crime reports. In 2007, after 3 years without Crime Check, that number will have
shrunk to an estimated 22,000 reports. This indicates that there has been a decrease in the level of service to the public,
and a decrease in the flow of information to law enforcement, Crime Check allows 911 operators to respond to real
emergencies, and still provides the flow of information to emergency agencies.
The communications network is the backbone of effective and efficient emergency response. A regional system that
provides better technical performance will allow fire, law enforcement, emergency medical, and other government services
to communicate and interoperate. The majority of our current communications infrastructure is 20 years old or more, and
federal regulations mandate upgrade within 5 years. The new system will maximize efficiency, minimize costs, and allow
for growth over the next 15 to 20 years.
Voter's Pamphlet Statement Prepared By: Chuck Hafner, Eric Phillips, Cliff Walters
40
Ballot Issues
Statement AdvocatngRejection
Six reasons you should vote No on this tax.
1. You already pay this tax. A Criminal Justice and Public Safety tax was imposed in 2004 for area-wide emergency
services communications. The City of Spokane Valley and the City of Spokane elected officials refuse to use this tax for
the intended purpose. Instead, it's being used to help cover their law enforcement budget shortfalls.
2. This tax is a blank check for big spending politicians. There is no plan, no budget and no combining of resources with
fire districts, state and federal governments. You pay the bill.
3. There is no sunset clause - it never ends. Usually voters are given an option to remove the tax after a period of years.
Not here. This tax on all goods and'services goes on forever.
4. More money will be collected than needed. The tax will raise $7.5 to $8 million per year, forever. Crime Check will cost
approximately $1.3 million per year, while communication facilities are estimated at $3.15 million per year. The excess
$3 million pads the jurisdiction's general fund budgets, which you're already funding with two other Criminal Justice and
Public Safety sales taxes and a Juvenile Jail sales tax.
5. Higher sales taxes are bad for local businesses, cost jobs and burden those who can least afford to pay.
6. Hold your elected officials accountable. With proper budgeting, prioritizing, and use of current tax revenues, funding
Crime Check and building new communications facilities are easily accomplished.
Voter's Pamphlet Statement Prepared By_ Kate McCaslin and John Roskelley for Citizens for Responsible Taxation
L Rebuttal of Statement For
There's no question Crime Check and a new communications network are needed, just how to pay for them. An increased
sales tax hurts you the most. You are already being taxed .2ths of 1% for these projects. That money is being used to pad
every jurisdiction's general fund. Send your elected officials a message - develop a plan first, then use the sales tax funds .
and REET funds already allocated to your budgets for these purposes.
Rebuttal of Statement Against
The opposition is misleading voters. The 2004 Tax supported law enforcement and criminal justice operations, not
communications. Proposition 2 provides Spokane County Emergency Communications upgrades and restores Crime
Check. Proceeds will only be used for these purposes, and oversight is provided. Our public safety agencies need new
tools to work together and serve us better. Citizens need Crime Check. The measure costs one dime for every $100
spent. Spend a dime to report a crime.
41
SMYo`kane
Valley
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1006 ♦ cityhatl@spokanevalley.org
Memorandum
To: City Council, David Mercier City Manager, Nina Regor Deputy City Manager
From: Mike Jackson, Parks and Recreation Director
Date: October 3, 2007
Re: Informational Memo - Mayor Wilhite presentation to Spokane Regional Chamber of
Commerce
I was contacted by Mayor Wilhite on Monday, October 1, 2007, requesting ideas for a
potential grant project that she might present to the Spokane Regional Chamber of
Commerce on October 4. I reconumnded the Greenacres Neighborhood Park project which
has been identified as a future project in the Parks and Recreation Goals in the 2008 budget.
As noted in the first attachment, I propose requesting $500;000 as a direct appropriation from
the Washington State Legislature; S500,000 from the Recreation and Consenation Office
and $200,000 of City funds for a total project cost of S 1.2 million. The fiiture of the project
will hinge on the City's success in the competitive grant processes.
I believe that attachments are self explanatory. Please let me know if you have questions.
Attachments: 2008 State Agenda Development IssuelProject Review Form
PowerPoint Presentation
2008 State Agenda Development Issue/Project Review form
Summary:
The City of Spokane Valley is requesting funds for the development of a public J
neighborhood park in the Green Acres neighborhood. Phase I of the Green Acres
Neighborhood Park was completed in 2007 when the City of Spokane. Valley
successfully purchased 8.3 acres of undeveloped property at the comer of Long and
Boone.
The nearest City Park to the proposed site is approximateiy 3 miles away -well beyond
the National Recreation and Park Association standard acceptable walking distance of 1/7.
mile. Phase 11, which the City is currently seeking to fund, is the development of the
neNvIy acquired property into a neighborhood park.
Purpose of the Project:
Develop a neighborhood city park on the newly acquired property located at Long and
Boone in Spokane Valley.
Request:
-Type - Grant
-To: Washington Recreation and Conservation Funding Board - 5500,000
Washington State Legislature Direct Appropriation- S500,000
Cite of Spokane Valley - $200,000
Proposed Partners:
City of Spokane Valley, Washington State Legislature, Washington State Recreation and
Conservation
Supporters: Greenacres Neighborhood Council
Project Total Cost: $1;200,000
Private Funds Received (year and from what organization) - In-kind services of
$10,000 received from the Greenacres Neighborhood Council or site plamling.
State Funds Received (2007) - $240,458 was received from RCO in 2007 for acquisition
of property and $294,542 was contributed from the City of Spokane Valley.
Federal Funds Received (year) - $0
Additional Information:
Now that Phase I - Land Acquisition, has been completed, the City of Spokane Valley
will be seeking additional fiinds from the Washington State Recreation and Conservation
Office, the Washington Legislature, and other grant and donor sources to complete Phase
11 - Part: Development.
Spokane
V
City of Spokane Valley
Greenacres Neiqhborhood Park
Regional Map
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Scope
Greenacres neighborhood park
- Joint City/School park -Written Commitment from
both City and School District
- School District owns 16.2 acres. City acgi.iired 8 acres
in 2007.
• This was the first parkland acquisition for the
City of Spokane Valley, incorporated March
2003.
• The next step is developing the land into a
neighborhood park.
Why Project is Needed
• The City of Spokane Valley Park and Recreation Master
Plan, adopted in April 2006, identified a specific need for
a park in this neighborhood.
• There are virtually no public park facilities serving the
Greenacres area.
• The National Recreation and Park Association (NRPA)
standard Level of Service radius for neighborhood parks
is '/2 mile. The nearest park to Greenacres is over 3
miles away and not accessible to the neighborhood.
• This project will serve the neighborhood as well as the
future Greenacres elementary school. This is a
tremendous opportunity for the City and Central Valley
School District to work together.
• Strong community support. This neighborhood was very
active in development of the Master Plan.
Existing Parks
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Urgency- Rapid Development
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Urgency -Rapid Growth
872 New Single Family Residential Lots in
the park service area since March 2003.
• This is up from 241 total homes in North
Greenacres in 2003 -representing an
increase of 362% in residential housing.
• At 2.5 people per household, the service
area will total about 2,087 adults and 633
children upon occupancy of current
residential lots.
• This number will continue to increase.
win 2006
Flora and BaId
48 Homes to be constructed
Suitability
• This site is a level, well drained property
immediately adjacent to school property.
• The site is identified in the Park and
Recreation master plan in need of a
neighborhood park.
• Power at site, water at site. Sewer
scheduled for 2010. Not a constraint on
park development.
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Non Governmental Contributions
• Greenacres neighborhood meetings beginning
in November 2004.
• $10,000 in-kind planning services donated by
Greenstone planning consultants. This planning
supports the need for a neighborhood park.
• Community assisted in distributing and picking
up Master Plan surveys.
• Attendance at all public meetings and
Greenacres focus group meeting.
• Solicited letters of support for this presentation
Neighborhood Meetings
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Letters of Support
• Alden & Gail Sherrodd, 17315 E. Montgomery
• Central Valley School District, 19307 East Cataldo
• North Greenacres Neighborhood Planning, 17216 E. Baldwin
• Upbeat Ivories Piano Studio, 17216 E. Baldwin
• Neighborhood Alliance, 35 W. Main, Suite 370
• Laurie Hopkins, 1306 N. Long Road
• John C. Patrouch, PE
• Kurt Parker, 1816 N. Greenacres Road
• Bob & Patricia Loweree, 17223 E. Baldwin
• Diane Johnson, 17112 E. Baldwin
• Ian K. Robertson, Spokane Valley Nazarene Church, 15515 E. 2011,
• Pete Miller, 18124 E. Mission
• Valley Chamber of Commerce, 9507 E. Sprague
• Greenstone Homes, 1421 N. Meadowwood Lane, Ste 200
• Tom E. Berthard, 18111 Maxwell Ave. Spokane Valley, WA
Summary
• Scope
-Land has been acquired. Joint
neighborhood/school park. Planned facilities
include landscaping, restrooms, playground,
picnic shelters, ball fields, parking.
• Project Need
-This area is underserved by park facilities.
There are no existing city or school facilities
Summary (cont.)
• Urgency
- Rapid residential growth. Suitability
-Site is well suited to City park and adjacent to
future elementary school
• Non-Governmental Contributions
- Greenacres neighborhood involved in
development of Parks and Recreation Master
Plan.
Greenacres Concept Plan
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