2003, 06-24 Regular MeetingCOUNCIL REQUESTS ALL ELECTRONIC DEVICES BE TURNED OFF WHILE IN
ATTENDANCE AT THE COITNCIL MEFTING
1. CALL TO ORDER
Tuesday, June 24, 2003 6:00 p.m.
PLEDGE OF ALLEGIANCE
In. PUBLIC HEARINGS
CITY OF SPOKANE VALLEY
AGENDA
CITY COUNCIL REGULAR NI FETING
CITY HALL AT REDWOOD PLAZA
11707 East Sprague Avenue, First Floor
Spokane Valley, Washington
3. INVOCATION
Pastor I3nrry Foster — Valley Point Church at Pines
4. ROLL CALI.
5. APPROVAL OF AGENDA
6. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
7. COMMILTTEE. BOARD. LIAISON SUMMARY REPORTS
R. MAYOR'S REPORT
Proclamations:
9. PUBLIC COMMENTS (For members of the Public to speak to the Council regarding matters
NOT on the Agenda_ Please state your name and address for the record and limit remarks to three
minutes. Thank you.)
11. ACTION ITEMS
Consent Agenda (Consists of items considered routine which are approved as a group. A
Councilmcmbcr may remove an item from the Agenda to be considered separately.)
a. Approval of the Study Session Minutes of May 27, 2003
b. Approval of Study Session Minutes of June 3, 2003
c. Approval of the Regular Council Meeting Minutes of June 10, 2003
d. Approval of Study Session Minutes of June 17. 2003
c. Approval of Claims - S16,166.87
f. Approval of Payroll - S38,272.50
g. Community Development Block Grant Cooperative Agreement
h. Contract for Paving Steen Road and 4 Avenue
i. Prothmnn 1.etter of .Agreement Extending Several Positions to July 30, 2003
j. Resolution 03 -039 Approving Form of Agreements for Professional Services, General
Services, and Construction Services
12 OLD BUSINESS
13. NEW BUSINESS
14. PUBLIC COMMENTS (Maximum of three minutes please; state your name and address for the
record)
15. PENDING LEGISLATION
16. ADMINISTRATIVE REPORTS
a. Mirubeau Point Park Project. Mike Ormsby (one hour)
b. Columbia Fiber Update - Stan McNutt
c. Deputy City Manager Purchasing Ordinance Memo - Stan McNutt
d. Laptop Training Session — Stan McNutt
c. Building Department Official Report (informational reading only)
f. Community Development Report (informational reading only)
g. Public Works Department Report (inforntatiennl reading only)
h. Parks & Recreation Department Report (informational reading only)
17. INFORMATION
18. ADJOURNMENT
FUTURE SCHEDULE
A) June 25, 2003, Regional Elected Officials, EMS Communications System, 6:30 p.m.,
location TB.9
B) June 26, 2003, 2:00 - 3:00 p.m., "Conversation with the Community" - coffee at the
Senior Center, 11423 E. Mission.
C) July 1. 2003. Council Stud}* Session. 6:00 p.rn. C ty Hall
D) July 8, 2003, Council Regular Meeting, 6:00 p. m. City Hall
E) July 10, 2003, Wastewater Presentation from Phil Harris (Tentative)
F) July 15, 2003, Council Study Session, 6:00 p.m. C.1ly Hall
G) July 21, 2003, 6:30 p.m., Rescheduled EMS Communications Meeting, 6:J0 p.nt.,
County Public Works Building
11) July 22, 2003, Council Regular Meeting, 6:00 p.m., City Hall
1) July 29, 2003, Council Study Session, 6:00 p.m., City Hall
. 1) July 29. 30, 31, ,Meting in Portland for Light Rail Project (details. forthcoming)
K) July 31, 2003, (Tentative) WCL4 Land Use Law and Liability Training
L) August 5, 2003, Council Study Session, 6:00 p.m., City Hall
3f) August 12, 2003,
Council ivtinutcs, May 27, 2003
Approved by Council:
DRAFT
City of Spokane Valley ,
City Council Minutes
Regular Meeting
May 27, 2003
Mayor Michael DeVleming called the regular meeting of the Spokane Valley City
Council to order at 6:00 p.m.
Councilmembers present: Mayor Michael DeVleming, Deputy Mayor Diana Wilhite,
Councilmembers Dick Denenny, Mike Flanigan, Richard Munson, Gary Schinunels, and
Steve Taylor.
Staff present: City Manager David Mercier, Interim Deputy Manager Stan McNutt, City
Attorney Stanley Schwartz, City Attorney Cary Driskell, Interim Public Works Director
Dick Warren, Interim Long Range Planner Greg McCormick, Interim Current Planner
Kim Lyonnais, Scott Kuhta, Interim Building Official Robert Ely, Interim City Engineer
Dick Thiel, Deputy City Clerk Sue Pearson, and Interim City Clerk Ruth Muller.
Pledge of Allegiance:' Mayor DeVleming led the pledge of allegiance.
Invocation: Pastor Ian Robertson, Spokane Valley Nazarene Church, gave the
invocation.
Roll Call: Interim City Clerk called roll.
Introduction of Special Guests and Presentations: Mayor DeVleming introduced John
Custer, Veterans of Foreign Wars VFW, President. Mr. Custer introduced Mr. Des
Thompson, a World War II veteran. They presented the Council a blue star banner for all
the veterans in Spokane Valley and those who are serving the armed forces from Spokane
Valley. They presented a booklet that tells of the significance of the flags thirteen folds
and the history of the gun salutes. Mayor DeVleming read into the record a proclamation
for Buddy Poppy days.
Approval of Agenda: City Manager David Mercier asked that item 13.C(2) be removed
from the agenda. Councilmember Taylor moved and Councilmember Flanigan seconded
that the agenda be approved as modified: The motion carried unanimously_
Council Reports: Councilmember Munson explained he met with the AWC Resolution
Committee. They reduced the number of resolutions from 25 pages to 10 pages for the
AWC Conference in June.
Councilmember Flanigan stated that a request for proposals (RFP's) for the hotel motel.
committee will be reviewed at their meeting this week. The document will be given to
the City Attorney for his approval.
DRAFT
Mayor's Report: Mayor DeVleming reported the Centennial Trail Board meeting
discussed the 11 Annual Trail Days scheduled for the 21 of June, 2003 at Mirabeau
Park.
Mayor DeVleming informed the Council that the Soap Box Derby was on May 16 and 17
in Spokane Valley.
The Mayor stated that Councilmember will not be at the June 3 and June 10
meetings. He will:be on a business trip. Mayor DeVleming moved and Councilmember
Taylor seconded that Councilmember Munson be excused from the June 3rd and the June
10 meetings. The motion carried unanimously.
Councilmember Munson explained that the Mayor will not be at the June 10 Council
meeting. Councilmember Munson moved and Councilmember Denenny seconded that
Mayor DeVleming be excused from the June 10 meetin The motion carried
unanimously.
Public Hearing: Mayor DeVleming opened the Public Hearing at 6:15 p.m. The Mayor
stated that the purpose of this hearing is to receive citizen input on the proposed.zoning
ordinance amendment.
Long Range Planner Greg McCormick stated this ordinance is an extension of the
previous ordinance where city staff investigated six places for appropriate zoning. Mr.
McCormick described each of the six changes.
The Mayor opened the public hearing for public comment and explained the process.
Sandra Skinner Young for Catherine Skinner, 10 N Bolivar, explained the zone change
request for her mother, Catherine Skinner, who was unable to be present and does not
live at the above property. The residential property is surrounded by 27 business parcels.
Noise and business traffic make this property difficult to rent as a residential building.
She requested a change in the zoning for her mother's property.
Edwin.Repp, 4512 S Madelia, Vice President of the Associate Restaurants has business •
property that the family has owned for 45 years. Then Appleway Boulevard brought in
infrastructure. He requested rezoning from Spokane County. The Hearings Examiner
approved a 13 -3 designation. He appealed to the County. The Commissioners
redesignated the property as B -1. The property has been for sale. He had an offer for the
property but the business could, not be placed there under a 13- 1.zone, so he lost the sale.
He is requesting a change of zoning.
Councilmember Munson asked staff if there is a way to short track Mr. Repp's request
for a zoning change. Planner McCormick stated that the comprehensive plan will be
reviewed soon. The owner needs to submit a request for a zoning change.
There being no further comments, Mayor DeVleming closed the hearing at 6:35 p.m.
Council ,Minutes, May 27, 2003
Approved by Council:
DRAFT
Public Comment: Mayor DeVleming opened the Public Comment period for comment
on the proposed stormwater regulations.
Mark Richards, 5813 E 4 representing the Spokane Home Builders and the Spokane
Area Realtors, asked if Section 4 was stricken. He was informed it was amended.
Steve Worley, Engineer for the Spokane Stormwater Utility, stated that last week Mr.
Richards presented testimony to the County. Mr. Worley thought there might be some
confusion related to the agreement with Spokane County for services only. The
information that Mr. Richards is referring to is the ordinance on stormwater control.
Consent Agenda: City Clerk Muller read the consent agenda. Councilmember Taylor
moved and Deputy Mayor Wilhite seconded that the consent agenda be approved
including (1) Regular Meeting Minutes of April 8, 2003; (2) Study Session Notes of
April 15, 2003; (3) Regular Meeting Minutes of April 22. 2003; (4) Claims obligations in
amount of $245,227.14, and (5) Payroll obligations in amount of $25,528.63. The
motion carried unanimously.
Agenda Bill No. 2003 -118, Ratification of County changes to Street Maintenance
Services agreement: Ma 'or DeVleming_nioved and Councilmember Denenny seconded
that the motion to ratify County changes to the Street Maintenance Service agreement be
removed from the table. The motion carried Unanimously. Interim Attorney Schwartz
and Public - Works Director Warren reviewed the changes to Section 4 of the agreement.
Councilmember Munson moved and Councilmember Denenny seconded that the Council
ratify Ian ua_e changes made b Spokane County to the Street Maintenance Services
agreements. The motion carried unanimously.
Agenda Bill No. 2003 -131 (Regulating Storage of Junk Vehicles on Private Property,
Ordinance No. 67): Interim City Clerk introduced Ordinance No. 67 by reading the
title. Deputy Mayor Wilhite moved and Councilmember Munson seconded t� suspend the
rides for two readings of this ordinance, advance to second reading. and adopt Ordinance
No. 67, An Ordinance regulating the storage of junk vehicles on. private property.
Attorney Driskell summarized the changes.requested by Council of this ordinance. This
ordinance will need to be adopted concurrently with a tow operator's ordinance and staff
are working on the process and procedure. Councilmember Munson questioned the 60
day time period as possibly being too short for rebuilding a car. Councilmember
Flanigan questioned whether this ordinance is for repair or rebuilding. Councilmember
Taylor asked if this is one parts car only and not for the car being repaired; it is for
both. Interim Attorney Schwartz explained the definitions of a junk vehicle are directly
from RCW 46.55.010. The Mayor asked about the removal of Section 4; this section is
inconsistent with the state law. The Mayor opened the discussion for public comments.
Michael Young, 16704 E Valleyway, stated he bought property for room for his cars.
The cars can not be licensed until they are complete. It can take him five years or more
to complete a car. He has three cars ready to be worked on as he has time and money.
Parts are sometimes unavailable for long periods of time.
Council Minutes, May 27, 2003
Approved by Council:
DRAFT,
Grant Rice, E 16620 Valleyway, says he is third generation Spokane Valley living at his
current location. Spokane Valley used to be farmland. Council needs to consider what
they are doing. There is a petition to disuicorporate and this could trigger many to it.
He cautions the Council about how they handle this issue and asked why the City isn't
using the County's methods.
Robert Pike, 8203 E Jackson, is a 13 year resident of Spokane Valley and supported the
incorporation. FIe really wanted to escape the County methods and questioned whether
the City needs this ordinance. He did not remember this being *issue during the
incorporation. He would like to see the definitions of a junk vehicle and encouraged
Council to reconsider and research the ordinance more thoroughly. The Council may
find this ordinance will be difficult to enforce.
Jim Burke, E 13105 Mallon, builds street rods as a hobby. He has worked with the state
to define street rods, custom and classic cars versus junk vehicles. He would like to work
with Spokane Valley to help develop good definitions.
George Feldmiller, E 14023 25 Court., stated he thought it was ironic that the Council
starts with a prayer for freedom and then to try to prevent a freedom. He said the 60 days
in not enough time if one is rebuilding a vehicle and does not believe the City has the
right to confiscate private property. He said the ordinance is very strict, more so than the
County ordinance.
Jim Poston, PO Box 117, stated it is obvious that the person writing the ordinance does
not repair or rebuild cars and that person really needs to get input from those who do. He
does not think a three year old car can reasonably be called a junk vehicle. IIe discussed
how urireasonable the definitions are.' He encouraged Council to fix streets and have
more police instead of dealing with this junk vehicle ordinance.
Nick Wolfe, 4321 S Woodriff Road, is a 30 year resident of Spokane Valley. He fixes
and restores 1960 vintage cars as a hobby. He sometimes needs 2 — 3 parts cars since the •
parts are not available within 300 miles. He has fenced at the request of the County. The
Council needs to develop a committee to help develop reasonable time frames.
Eric Wolfe, 1410 S Pierce, stated that parts are not available for some cars and parts cars •
are necessary and he did not see any provisions for race cars that. are being repaired. He
requests Council to take a deeper look at the provisions of the ordinance.
Robert Sill, 10605 E 15 stated he agrees with all the comments. Council works for the
people and need to keep this in mind.
Dale Halverson, 18324 E 4 agrees with the comments. Hedoes not like the strictness
of t ordinance and feels freedom is disappearing.
Council Minutes, May 27, 2003 •
Approved by Council:
4
DRAFT
Ron Banka, N 703 McCabe, stated he feels labeled and that the City has limited his
ability to work on his hobby. He feels 60 days is unreasonable.
Brian Standow, 5105 N Evergreen, bought property to be able to. work on older cars. He
is concerned about the issue of car oil damaging the environment. He requests Council to
rethink this ordinance.
Bob Diodge, 708 S Maurer, stated he voted for the incorporation of Spokane Valley. He
agrees with the previous continents and thinks Council has more important issues such as
"crack houses" to deal with. He feels the appeal process is flawed and there is no due
process. This ordinance does not suitothe Spokane Valley community.
David Covillo, 14420 E 20 Court, says he agrees with the previous comments. His job
involves building homes in neighborhoods that have covenants. He encourages
definitions of "pink velvets," "hobby," and "repairs." It can take up to five years to
rebuild one car.
Richard 3626 S..Ridgeview, states he and his grandson have rebuilt a vehicle
together. He hopes this ordinance does not apply to people who.are rebuilding their
vehicles to drive. 0 0
Valerie Sherman, 11350 30 stated that she has a 1980's Cadillac and has received three
notices to remove her vehicle off of the street. She has a curved window that won't be
replaced because it is expensive. She encourages the Council to deal with police issues
instead of contacting people to move cars.
Wendall Sather, 13218 E 13 said he has lived in Spokane Valley for 30 years. It
appears that research was not done and failed in ordinance development since it needs
better definitions. Suggested that neighbors contact neighbors when they don't like what
they see in the neighbor's yard.
Marilyn Calling, 13303 E 70 stated she thought most of the group misunderstood what
was being done with this ordinance. She attended the study session and what was
depicted is not what the previous people are talking about. The study session was about
nuisance abatement and will cover more than "pink vehicles." This was just the first
nuisance the Council chose to address first. .
Bruce Nikerson, S 4711 Farr, stated this ordinance will bring in "big brother" factor.
Having the police checking on "pink vehicles" is a waste of the police force time.
Veda Young, 14509 E 29 just retired and wanted to start on a hobby of fixing cars.
This ordinance will eliminate his ability to do that.
Councilmember Munson stated that he heard one suggestion and that is to discuss this
issue with the people. This ordinance is a work in progress and is not in final form. The
input is very important and will not be ignored. The Council will consider your •
Counci I Minutes, May 27, 2003
Approved by Council:
5
comments. Councilmember .Denenny moved and Councilmember Schimmels seconded
to table motion to suspend the rules for two readings of this ordinance. advance to second
reading, and adopt Ordinance No. 67, An Ordinance regulating the storage of junk
vehicles on private property. The motion carried with four ayes. Councilmembers
Denenny. Munson. Schim.mels, and Deputy Mayor Wilhite and three nays
Councilmembers Taylor and Flanigan and Mayor DeVleming_
DRAFT
Mayor DeVleming called for a ten minute recess at 7:55 p.m.
The meeting reconvened at 8:05 p.m.
Agenda Bill No. 2003 -132 (Optic Franchise Proposed Ordinance 68): Interim City
Clerk introduced Ordinance No. 68 by reading the title. Mayor DeVleming moved and
Councilmember Munson seconded to suspend the rules for two readings of this •
ordinance, advance t� second reading, and adopt Ordinance No. 68. An Ordinance
granting a non - exclusive franchise to E,MAN Networks to construct, maintain, and
operate certain facilities within the public right -of -way, and public properties. Deputy
City Manager McNutt explained this information was presented at the May 20, 2003
study session. Attorney Driskell summarized the changes in the ordinance. There was
discussion about the amount of fiber made available to the City. The motion carried
unanimously. Councilmember Munson moved and Councilmember Denenny seconded
to approve Ordinance No. 68. The motion carried unanimously.
Agenda Bill No. 2003 -133 (Zoning Map Amendments Ordinance 54 A -1): Interim
City Clerk introduced Ordinance No. 54 A -1 by reading the title: Mayor DeVleming
moved and Councilmember Munson seconded to suspend the rules for two readings of
this ordinance. advance to second reading and adopt the six rezones as .ro.osed on the
attached ordinance to implement changes made to the comprehensive plan map prior to
incorporation. Long Range Planner Greg McCormick presented the six rezones. The
motion carried unanimously. Mayor DeVleming moved and •Councilmember Munson
seconded to adopt Ordinance No. 54 A - 1, Adopt six rezones to implement changes made
to the comprehensive plan map. The motion carried unanimously.
Agenda Bill No. 2003 -134 (Amended Master Fee Schedule Resolution No. 03 -021 A-
2): Interim City Clerk introduced Resolution No. 03 -021 A -2 by reading the title.
Councilmember Munson moved and Councilmember Denenny seconded to adopt
Resolution No. 03 -021 A -2, Amended master fee schedule. Building Official Ely worked
to develop fees comparable to other areas. There may be one m. ore.amendment for the A-
2 fees. There was a discussion about how the fees are applied. The Mayor opened the
discussion for public comments.
Mark Richards, 5813 F 4 Avenue, appreciate the Council and staff for taking a look at
the fee structure. There are good revisions to respond to concerns. He noted that the fees
were about $250 to $300 more than Spokanc County. This situation has been remedied.
IIe encouraged the Council to work towards being competitive with neighboring Idaho •
cities. He asked what a tentative plat was.
Council Minutes, May 27, 2003
Approved by Council:
6
Jun Poston, PO Box 117, asked if this fee change would affect tents at weddings. IIe
asked if it would affect events at the fairgrounds where there are many individual tents
for a single event. is there one fee?
Mike Young, 16704 E Valleyway, asked if there was any way that a vendor or supplier
could have a one time or once a year fee. He suggested this would be easier.
Long Range Planner McCormick stated that "tentative" is to allow planning and public
works time to review to determine if the plat is feasible for $250 before a full plat is
applied for $1,000. Mayor DeVleming and Councilmember Munson asked if a one -time
permit or yearly permit could be implemented. City Manager Mercier stated the
certification or one -time permit would give the consumer information about how well the
business is operated but not to inspections. The motion carried unanimously.
Agenda Bill No. 2003- 130 DOT Temporary Easement Resolution No. 03 -034):
Interim City Clerk Muller introduced Resolution 03 -034 by reading the title.
Councilmember Munson moved and Councilmember Flanigan seconded to adopt •
Resolution No. 03 -034. Temporary Easement to WS DOT. Public Works Director
Warren explained this is for the I -90 expansion and ramp changes including a sound wall
on the south side of the freeway. The north side of the freeway will have dirt berm.
Deputy Mayor Wilhite suggested that native plants and wildflowers be used for ground
cover. The motion carried unanimously.
Agenda Bill No. 2003 -135 (Solid Waste Agreement CO3 -38): Mayor DeVleming
moved and Councilmember Denenney seconded to authorize the Solid Waste Agreement
with Spokane County and the City of Spokane. Public Works Director Warren explained
the changes in the agreement since it was last presented to Council. Councilmember
Schimrnels agreed to be the Spokane-Valley representative on the Advisory Committee
for Citizen Participation. The Mayor opened the discussion for public comments.
Tony Lazanis, 1048 Trent, was concerned aboutfees.
Public Works Director Warren further explained this agreement brings Spokane Valley
into a regional discussion and guarantees that all cities have waste collected now. The
County has a franchise that according to the Washington State Utilities and
. Transportation Commission (UTC) will negotiate rates.
Jim Poston, PO Box 117, asked if the City Council was going to make garbage a
mandatory utility. •
The motion carried unanimously.
Agenda Bill No. 2003 -135 ( Stormwater Management Services, Spokane County
CO3 -36): Mayor DeVleminR moved and Councilmember Denenney seconded to
authorize the Stormwater Management Agreement with Spokane County. Public Works
Council Minutes, May 27, 2003
• Approved by Council:
DRAFT
7
Director Warren explained that Spokane Valley will eventually take over this function as
staff levels allow. The County will not do any development review. This is
administrative service on an as needed basis. City Attorney Schwartz explained the
changes in the agreement. The Mayor opened the discussion for public comments.
Mark Richards, 5813 E 4 appreciates the different viewpoints. As a representative of
the Homebuilders Association he has had to deal with stormwater issues. He is
concerned about the direction the Council is taking. He urges Spokane Valleyto take a
close look at Spokane County's ordinance before they agree. Mr. Richards outlined a
stormwater issue on a new development and the costs associated with it.
DRAFT
Steve Worley, Spokane County, explained that the agreement is on management not
controls. This agreement needs to be executed to have direction on pending stormwater
issues. Mr. Worley restated that this is not a stonnwater control agreement but an .
agreement on the Management of stormwater issues in Spokane Valley..
The motion carried unanimously.
Public Comment: Mayor DeVleming asked that the public conunents be limited to
three minutes.
Mike Young, 16704 E Valleyway, appreciated the start of the meeting with the Veterans
of Foreign Wars. He is the son of a World War II veteran and spent two. terms in
Vietnam. He asked Council t� remember that every rule makes a criminal out of
somebody. He suggested that there is a need for better people not more police.
Greg Rice, 1620 E Valleyway, appreciated the prayer at the meeting. He is concerned
about the pink car issue. It seems that Spokane Valley is trying to be like the City of
Spokane. He suggested that Spokane Valley has more in common with Spokane County.
City Manager's Report: City Manager Mercier stated starting with the second meeting
regular Council meeting in June there will be department reports for the Council.
Association of Washington Cities conference is coming and a matrix has been prepared
to help Council in their selection of sessions to attend. Please fill this matrix out and
return to the City Clerk's office.
Information: City Manager Mercier stated that Deputy City Manager McNutt and his
committee completed the Governance Manual. It was handed out. Deputy City Manager
McNutt explained that there are two conflicting situations that need to be dealt with. The
Council rules by resolution state the meeting is to be over at 9:00 pm and the ordinance
states the meeting will be over at 10:00 pm. City Attorney Schwartz stated that since the
resolution for the governance manual was the most recent enacted document that it would
supercede the ordinance, so the governance manual rules.
Council Minutes, May 27, 2003
Approved by Council:
8
Council Minutes, May 27, 2003
Approved by Council:
DRAFT
• Adjournment: Councilmember Flanigan moved and Council.niember Munson seconded
that the meeting adjourn. The motion carried unanimously.
There being no further business, the meeting was adjourned by Mayor DeVleming at 9:15
pm.
ATTEST: City of Spokane Valley
Deputy City Clerk Susan Pearson Michael DeVleming, Mayor
9
DRAFT
NIINUTES
City of Spokane Valley
City Council Study Session
June 3, 2003
Mayor DeVleming opened the study session.at 6:00 p.m.
Attendance:
Councilmembers: Michael DeViemi.ng, Mayor
Diana Wilhite, Deputy Mayor
Dick Denenny, Councilmember
Mike Flanigan, Councilmember
Gary Schirn.mels, Councilmember
Steve Taylor,. Councilmember
Staff Present: David Mercier, City Manager
Stan McNutt, Interim Deputy City Manager
Dick Warren, Interim Public Works Director
Greg McCormick, Long Range Planning
Bill Hutsinpiller, interim Parks &_ ,Recreation Director
Cal Walker, Police Chief
Cary Driskell, Deputy City Attorney
Peggy Conklin, Administrative Assistant,- Parks & Recreation'
Karen Cornell, Senior Center Specialist, Parks & Recreation
Sue Pearson, Deputy City Clerk
Chris ]3ainbridge, City Clerk
Absent: Councilmember Richard Munson, Excused
Employee Introductions: City Manager Dave Mercier introduced and gave a brief background of the
following new employees: Peggy Conklin, Administrative Assistant in Parks and Recreation; Karen
Cornell, Senior Center Specialist for Parks and Recreation; Cal- Walker, Police Chief; Sue Pearson,
Deputy City Clerk; and Chris' Bainbridge, City Clerk.
Presentation, Arts & Culture Additional Project: After a brief overview of the research project of the
Spokane Valley Arts & Culture Transition Team, DeeDee Loberg, and Joyce Cameron of the Spokane
Arts Commission .spoke of the new "People's Gallery" project, and, invited Spokane City and Valley
citizens and visitors- to participate in the painting of•a coinmunity mural on Saturday, June 14. Loberg
said the Gallery is a symbolic bridge uniting the two communities and will be'. painted' on the 1
underpass on Havana Street between 2" d and 3 Avenues.
Presentation, Communication- Transition Committee: ' Matt Gibson gave a sununary of the
communications plan, goals, target publics, and suggested plan'elements. He stressed the need to have at
least two support people on the Communications Team, adding that the department would be responsible
for relaying information to and from the citizens. Gibson said the department should also develop a
consistent public relations schedule and have a permanent spot on the City's website. He also said that
the department should have an in -house person who would be available as a spokesperson with the media
and help develop presentations, and suggested council consider Robin Toak.
Presentation, Spokane Regional Health District: Dr. Kim Thorburn,, Health officer of Spokane
Regional .Health District gave a brief history and overview of the .District's organization and funding, and
said their main role is the protection against diseases: Dr. Thorburn then 'summarized their services and
programs mentioned in their brochure. Thorburn said that the main division issuing permits is the
Date Approved by Council: Page 1 of 4
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DRAFT
environmental health staff and that they need the professionals to be available to answer questions from
the public. She said that a $1.1 million shortfall. in discretionary revenue has resulted in the reduction .and
elimination of some essential public health programs and services this year. She added that the Health
District Board is created by resolution of the county commissioners and is currently comprised of eleven
members: the three commissioners, three elected officials from Spokane, two elected officials from other
towns and Cities in the County, and three at -large members appointed by the commissioners. Thorburn •
said cities have no statutory authority over local public health agencies as this is only granted by county
commissioners. After further brief discussion of the board's makeup, Mayor .DeVleming asked City
Manager Dave Mercier to submit a request to the Commissioners to get two Spokane Valley City people
on the board.
Presentation, Aquatic Center: Interim Parks and 'Recreation Director Bill Hutsinpiller discussed, his
outline of the considerations to be taken into account before an action program can begin for an aquatic
facility. Hutsinpiller said the three public pools in the City of Spokane Valley are old and in need of
constant repair. Hutsinpiller suggested appointing a special committee to determine the best location for
an outdoor pool and to take the appropriate action for land acquisition. Hutsinpiller added that he is not
convinced that Mission Valley Park is the best location for a new outdoor pool complex and many factors
need to be considered before making any final plans. Mayor DeVleming asked if there is a covenant
restricting the Mission Valley Park to be used ,as a pool. Hutsinpiller will research this and report his
findings back to Council. Hutsinpiller's final recommendation is to develop a comprehensive park and
recreation plan which would address this issue and provide the appropriate documentation to support a
plan of action. Mayor DeVleming asked that staff put together options of a Parks .and Recreation
Comprehensive Plan, and other options and to report back to council if appointing a special committee
would be the best action at this point.
Mirabeau Stage: Hutsinpiller discussed the idea of a permanent or a portable stage in Mirabeau
Meadows for special events, adding that the cost of building a permanent stage as described in his
handout would be approximately $70,000;, while rental of a stage could cost $5,000 per event.
Hutsinpiller said that the stage would' be big enough to handle the symphony. It was agreed this matter
will be brought on the next consent agenda in the form of a motion to recommend that a permanent stage
be built.
Barker Bridge Consultant Agreement: interim .Public Works Director Dick Warren reported that a
grant application was submitted to the state committee with the preliminary statement that the bridge will
not be replaced, but that the State will award'one million to replace the surface. Warren said he met with
the field representative from l3RAC and it was found more justification for the replacement was needed.
Warren said he also spoke with Nicholls Engineering to finalize the application for the next round of
consideration, and that they believe they have a higher chance of success. Warren recommends we use a
small public works contract and hope at the next meeting, that the City Manager would be authorized to
approve the contract at that level. Warren said the short contract will be ready for the June 10 meeting. It
was agreed to place this item on the June 10 council meeting agenda.
Existing Franchise Ordinances: Deputy City Attorney Cary Driskell explained that all franchises were
cancelled when the city incorporated, and staff is working on getting about 25 -30 franchises ready for
council review. Driskell said that state law dictates that -upon• incorporation, .the new city shall grant new
franchises for either seven years or the existing length of the existing franchise. Driskell said he will keep
council apprised of the franchises. status; that franchise fees have not been the subject of an ordinance or
resolution, that we reserved the right at a later date to examine the issue;-and that staff will discuss the
issue and bring council all available options. Warren added that traditional history is not to charge fees,
but things might change with road restorations. Driskell said he anticipates bringing these franchises
quickly to council, but they will not be ready for council review at the next council meeting:
Date Approved by Council: Page 2 of 4
DRAFT
Calendar for Land Use Transportation Element:*McCormick explained tbat the Planning division was
asked to put together a comprehensive plan work program for upcoming comprehensive plan work effort;
and that this is a preliminary timeline outlining all the required elements of the comprehensive plan.
McCormick then explained the tasks listed stressing that citizen participation will be part of the entire
process, and that the actual plan will start 2004 in order to give the Planning Commission the opportunity
to get comfortable in their. role. He said there,will be budget implications from the plan not addressed in
the current budget and a more detailed work plan will include plan estimates.. McCormick added that
some areas also implement the Parks and Recreation comprehensive plan as part of this overall
comprehensive plan, and at the conclusion of next year, they will put together a working draft of preferred
alternatives and begin Planning Commission review of that working draft•with council review anticipated
March 2005. He said the county's plan will be used as a base, only as Spokane Valley will be starting
from the ground up. McCormick said that some elements of the plan could be moved around and perhaps
the transportation element could be moved forward to get a sense of the council's concerns. He added
that this is only a preliminary draft. It was also mentioned that we will be receiving some state funding,
but the amount of funding received by grants is relatively small compared to the overall cost of writing
the entire plan, which could run upwards of $300,000. Mercier will later give recommendations as to
what components of the overall plan could be achieved in- house, and what will. be supplemented with
outside contractors. Mercier added that citizens and elected officials will 'have the opportunity to define
the plan's future; and that he recommends council consider long -term dividends of high quality job in the
comprehensive , plan, which could mean some delays in individual projects; that the process is
complicated and we would need to re- validate the earlier 'public comment and determine where those
comments came from — valley residents or otherwise. Mercier added that staff is sensitive to the sense of
urgency but tonight wants to provide information that might help produce,a realistic look at the timeline
necessary to do a quality job.
Mayor DeVleming called a short recess at 7:45 p.m., and reconvened the meeting at 7:55 p.m.
EMS Presentation: Dave Mercier introduced and welcomed Bobby Williams from the Spokane .Fire
Department who will provide a presentation on EMS communication system and the expensive choices
that are ahead. Mercier added that a regional meeting for all elected officials is scheduled for June 25.
Bobby Williams gave an overview of the radio system for all public safety in Spokane County and
stressed this is not just for EMS, but all public safety. Williams. gave a background of the variety of
systems and current problems, including lack of radio channels, aging operational problems, coverage and
overall operational problems. Williams said a study was funded in 2001 to examine all the systems and
make recommendations 'for the future. Thirty -two sites in the county were visited, and existing
technology was examined. Williams said not only are there coverage problems with the terminals, but the
sites are not well protected; and there are other factors to consider such as no fences, poor workmanship,
equipment not bolted down, batteries not stored and maintained property, and equipment 20 to 30 years
old. Williams explained that some options include fixing the sites, the trunking system, andreorganizing
and rebuilding the current _system. To simply "patch" the existing system could cost five million initially
followed by $500,000 per year for the next 20-30 years. He estimates 44 million to correct the trunking
system; and about 25 million to reorganize and re -build the system we have now He feels the last option.
is the most realistic. Williams went on to explain in further detail what equipn?ent.would be needed, at
what cost, bandwidth and frequencies and our infrastructure, and that the, estimated length of the project
would be four years to complete. Mayor DeVleming thanked Williams for his presentation and said there
will be further opportunity to discuss this topic at the June 25 meeting.
Public Safety Ordinance: Mercier explained that this ordinance is an attempt to provide coordinating
functions for this City as it provides opportunity to create a public safety department and establishes
Date Approved by Council: Page 3 of 4
DRAFT
Mercier as the chief public safety officer, Mayor DeVlemi.ng said this item has been previously discussed
and it was therefore recommended to place this item on Tuesday's council agenda.
401 -A Executive Resolution: Mercier explained that this resolution establishes a 401 Money Purchase
Retirement Plan for the City Manager in lieu of the Washington Public Employees Retirement System. .It
was the consensus of the council to place this item on the next council agenda for approval.
Retirement Health Savings Plan Resolution: Mercier explained that this resolution would establish a
retiree health savings plan for City employees, that there would be no City contributions, and all
employees would be eligible to participate on a self-pay basis. it was the consensus of the council to
place this item on the next council agenda for approval.
AWC Conference Training Schedule: Staff and council discussed the options of the conference
schedules. Copies of the schedule will be updated and re- distributed for council.
Copies of Complaints by E -mail: Mercier said he wanted to use this opportunity to clarify -the
procedure of handling complaints, in that complaints should be forwarded to the proper staff person for
handling, and that when the Mayor and Council receive complaints, most of those are routed to the proper
staff member, unless there is something specific for council. Mercier said that in regard to any potential
complaints about ordinances or resolutions, copies of commentary related to the.legislative role would be
circulated t:o all councihnembers. Councilmember Taylor said he would like to be made aware of any
corrective action Mercier might take based on public reaction. Mayor DeVleming suggested and council
concurred, that could be part of the department head monthly reports. Mercier said the first sample of that
will come at the June 24 rneeting, and that he is sampling various formats to ensure they are getting out
the type of information wanted and receiving appropriate feedback.
City Manager Comments: Mercier reported that we are waiting to appoint a new Community
Development Director and are holding any policy decisions until that director reports. to work.
Councilmember Schimmels said that he received a call from Spokane Regional Transportation which
would like an interlocal agreement, and that 'perhaps Mercier could discuss this with Warren as there is a
matter of dues. Mercier said he will investigate the matter.
There being no further business, Mayor DeVleming closed the study session at 8:55 p.m. •
ATTEST: APPROVED:
Christine Bainbridge, City Clerk Michael DeVleming, Mayor
Date Approved by Council: - Page 4 of 4
DRAFT
MINUTES
City of Spokane Valley
City Council Regular Meeting
June 10, 2003
Deputy Mayor Wilhite called the City of Spokane Valley Regular Meeting to order at 6:00 p.m.
Attendance:
Councilmembers: Diana Wilhite, Deputy Mayor
Dick Denenny, Councilmember
Mike Flanigan, Councilmember
Gary Schimmels, Councilmember
Steve Taylor, Councilmember
Staff Present: David Mercier, City Manager
Dick Warren, Interim Public Works Director
Stan Schwartz, Interim City Attorney
Dick Thiel, City Engineer
Bill Hutsinpiller, Interim Parks & Recreation Director
Sue Pearson, Deputy City Clerk'
Chris Bainbridge, City Clerk
Absent: Mayor Michael .DeVieming, excused
Councilmember Richard Munson, Excused
Pledge of Allegiance: Deputy Mayor Wilhite led the Pledge of Allegiance.
Invocation: Pastor David.Thorin, Chaplain, Good. Samaritan - Village gave the invocation.
Roll Call: City Clerk Bainbridge called roll. It was moved by Councilmember Denenny and seconded
by Councilmember Taylor to formally excuse Mayor Mike DeVleming and Councilmember Rich
Munson. Vote by acclamation: Ayes: Unanimous. Nays: None. Abstentions: None. Motion carried.
Approval of Agenda: City Manager Mercier •stated that Consent Agenda Item 43 should read
$349,269.29; and suggested that under New Business, .Agenda Item 413B3 be removed to be brought
back at a later date. It was moved by Councilmember Taylor and seconded by Councilmember Flanigan
to approve the agenda as amended. Vote by acclamation: Ayes: Unanimous. Nays: None. Abstentions:
None. Motion carried.
Introduction of Special Guests and Presentations: Deputy Mayor Wilhite recognized the Camp Fire
Girls in the audience who recently won a •$1,000 first prize national award for the Colgate Youth for
America. Deputy Mayor Wilhite recognized Camp Fire Leader Vicki Moore. Leader Moore and the
Camp Fire Girls stood and were recognized. • Vicki Moore, 4215 S. Meadow :Drive, Spokane Valley, Wa.
explained that the Camp Fire Girls' project for which they won the aforementioned award, was putting
together care bags of personal care products for children taken from their homes due to methadone.
Committee, Board, Liaison Summary Reports: Councilmember Schimmels reported that he attended
the Solid Waste Meeting last week even though Spokane Valley does not yet have a vote on that Board.
Councilmember Denenny reported that the STA Special Task Force community meeting was held last
week and that • a report was received from Robinson Research on a phone survey .completed; they ° are
going through letters and e- mails to the Task Force regarding comments to start to formulate some
direction that hopefully the STA will• be able to take to .garner public support and to provide the type of
transportation system the community desires. Deputy Mayor Wilhite reported she attended a board
Council Minutes 06 -10 -03 Page 1 of 5
Date Approved by Council:
DRAFT
meeting for the Economic Development Council, where the Council's location was discussed and it
appears they will re- negotiate their lease for the building where they are presently.
Mayor's Report: Deputy Mayor Wilhite read a proclamation for R. Wallace Stanley Day; and
mentioned she and Councilmember Taylor will present a proclamation later this week for a graduating
class of the Leadership Spokane Group.
Public Comments: None. •
Consent Agenda: After City Clerk Bainbridge read the items of the Consent Agenda, it was moved by
Councilmember Flanigan and seconded by Councilmember Taylor to approve the consent agenda. Vote
by acclamation: Ayes: Unanimous: Nays: None. Abstentions: None. Motion carried.
Public Hearing: Interim Public Works Director Warren explained that according to State law, every year
at the end of June cities are required to submit to the State through local agency SRTC, a six -year plan of
improvements to the road system, but that this plan includes major capital projects only. Warren said this
six -year plan is preliminarily aimed at those grant agencies from which we hope to acquire funds. Warren
displayed a map which indicates the project by year which are in the budget, a.nd will ultimately be in our
capital and financial budget; that there is an adjustment of the plan in that the Barker Bridge
improvements have been moved forward. Warren said the bridge is in poor condition. He said some of
the connections between Appleway and the bridge have been moved forward in the process as we would
like to use the BRAC grant funds to help match and increase the chances of getting funds for Barker
Road. Warren said staff seeks public comment on the priority as presented, and/or alternative projects'
priority. Warren further explained that the Barker Bridge was accelerated to take advantage of what
appears to be a 402 grant on the bridge replacement, but that this is also important in linking as once
Barker is built where it can handle traffic and the bridge is completed, then we can return to the Sullivan
Bridge.
Deputy Mayor Wilhite opened the public hearing at 6:25 p.m. and asked for testimony from Duane
Schofield.
Duane Schofield, 16317 E. Main, Spokane Valley, Wa.: spoke of the six -year traffic plan that was
drafted by the County, and in particular spoke of the couplet and of his desire that the traffic flow to the
city and not through the city; suggested council carefully examine the sewer repaving provisions of the
plan on page 9; that he objected to topics on pages 8, 9, 19 and 20 in that the Comprehensive .plan's
mandated policy regarding transportation is to make sure that the transportation projects accommodate
and not interfere with adjoining property land uses; he feels the first phase of the couplet has interfered
with land use and that at least one - third of the value of properties have been lost; that historically East
Sprague has been two -way street; that reverting East Sprague to two -way would mitigate the need and
offset the cost of building additional replacement facilities and this would promote sales and services.
Jack Riley, PO Box 13474 Spokane: distributed information from the Campbell Company, along with a
petition signed by citizens who met with Ross Kelly ofithe'Spokane County .Engineers Office; said that
there would be an increase in emergency services response times which could be avoided by restoring and
maintaining two -way usage; that with the one -way traffic many businesses have been adversely affected;
many businesses have closed and that if the one -way continues, more businesses will leave; that Ross
Kelly indicated to Riley that a petition could help accomplish the road being changed back to two -way. •
Mark Pinch, S. 903 Liberty Drive, Liberty Lake: as President of Tomlinson Black Commercial, inc.,
which does large amounts of retail business; that he feels there are three reasons for the vacancies along
Sprague: (1) the national recession; (2) a shift in community of services to the east; and (3) the change in
the arterial; that he feels the major reason for the large amount of .vacancies is due to the change. in the
arterial; that retailers cannot exist on simply morning traffic, and that things will only get worse if things
Council Minutes 06 -10-03 Page 2 of 5
Date Approved by Council:
DRAFT
are not changed. Ile encouraged council to do economic studies of changing Sprague into the "going
home" street and make the valleyarterial the going to work street and still have traffic for one -way traffic,
which moves traffic; or to study the economics-of creating two lanes on Sprague for the going home
traffic.
Carlos Landa, 2910 E. 13 Avenue: that he is a former right-of-way agent for the City of Spokane, is a
certified appraiser specializing in eminent domain issues; he also manages the Opportunity Center at
Sprague and Pines; that he uses the freeway rather than the couplet; the corridor as it is does not work and
that he feels the State also feels the couplet will not work either; having only the morning traffic does not
work and that his_business has been affected by at least 25 %.
Martin Burnette, representing Spokane Valley Business Association: distributed copies of his June 10
letter; emphasized that it takes cash flow to pay for streets and lights, and with businesses leaving, that
has a negative influence; has concerns about the apparent lack of consideration of the economic impact on
businesses; that there is no evidence of gathering data regarding the circulation of vehicles as it pertains to
businesses.
Dick Bean, 9405 East Sprague: feels the six -year plan is a good plan but that Spokane County developed
the road plans on how to move people in and out of Spokane and now there is an opportunity to address
traffic needs of Spokane Valley; that perhaps the planning . commission needs. to work with the
professionals in the field and come up with a solution that works best; that there is a need to reassess. the
six -year plan to get the best traffic plan for the City of Spokane
Marshall Clark, Clark Pacific Real Estate, 2320 N Atlantic Street, Suite 100, Spokane: said he handles
leases in the Valley and parts of Spokane and that about nine .out of ten new tenants want to be around
Sullivan corridor or Spokane Mall, but the uncertainty of the couplet is a detriment and makes for
uncertain gocvth; said the council making decisions will help the businesses.
Bill Gothman, 100110 East 48' said he lives in the.south part of the valley and the couplet has saved him
travel time, likes going west on Sprague; that he and the Committee wrote the Roads Transition Report
recommending extending the couplet east; as Chair of the Planning Commission and after study of the
issue, he belicves'we need to carefully define where we want the City center 20 years from now and that
should drive the issue of whether a couplet is needed, and whether Sprague should be one or two -way;
that the process will take time and he looks forward to finding out the answers and 'solving the problem.
In response to comments from Councilmember Denenny, Warren responded that we were aware of the
controversy of the couplet and the one -way system at the onset, that this is not only a transportation issue
but is a land use and economic issue; he recommends Council in preparation of the Comprehensive plan,
examine the corridor and'decide how the area should look in the future; he added that new connections to
1 -90 have made major effects on Sprague Ave; but there is still opportunity along Sprague and Appleway
to examine all options and ideas and to involve those in the real estate market. Warren said decisions on
the couplet were held off as long as possible with the state funding available; those funds are still
available, and the sic -year plan can be adjusted later.
Deputy Mayor Wilhite stated council realizes how important it is to do an economic impact study, and
that we do need to move forward so that businesses will know what to expect and at the same time, attract
some new businesses.
Deputy Mayor Wilhite closed the public hearing at 6:55 p.m.
OLD BUSLN SS: None
Council Minutes 06 -10-03 Page 3 of 5
Date Approved•by Council:
DRAFT
NEW BUSINESS:
A. Ordinances: Public Safety Ordinance: After the City Clerk read Ordinance 69 by title, it was moved
by Councilmember Flanigan and seconded by Councilmember Taylor to suspend the rules and
move Ordinance #69 to second reading for passage. Vote by acclamation: Ayes: Unanimous. Nays:
None. Abstentions: None. Motion cur Ordinance #69 approved. City Manager Mercier
commented that the purpose of this ordinance is to provide added and appropriate command and control
authority and that the statutes provide for city councils and staff to manage emergency management and
other public safety within the community; and that this ordinance provides that opportunity.
B. Resolutions:
1. Resolution 03 -037: Adopting the six -vear Street Program. It was moved by Councilmember Taylor
and seconded by Councilmember Flanigan, to adopt Resolution 03 -037. Deputy Mayor Wilhite asked
for public comment
Tony Lazanis, 10626 East Empire: said further testimony should be takeh before this Plan is adopted as
there are many issues which need to be taken care of but have not been addressed.
Dick Warren said there is some urgency as this must be submitted to the State by the end of the month;
that engineers have reviewed this plan, and for the immediate period, he feels we' are on track; and .likely
there will be additional discussion next year as the plan progresses. • 0
Councilmember Denenny stated that he will do everything possible to gain significant input from the
public.on this issue and that he will recommend that anything we do will have an extensive economic
impact study. Denenny then re- stated the six projects mentioned in the plan.
Vote by acclamation: Ayes: Unanimous. Nays: None. Abstentions: None. Motion carried.
2. Resolution 03 -038 Accepting Conveyance of an Easement. It was moved by Councilmember Taylor
and seconded by Councilmember Denenny, to adopt Resolution 03 -038. City. Attorney Schwartz
indicated. that Mr. Fournier has a request of the city: Spokane County has extended sewer line near, his
property, and in order to a build public sewer, the City must obtain public properiy; this resolution accepts
property from Mr. Fournier in the form of an. easement, and within that casement there will be pipe for
sewer services, the easement will large enough and dedicated so that it can be turned into a future public
street (this is an extension of Sinto Avenue within the City). Schwartz explained that we need the two
documents because the conveyance of the casement has a lien on it and the City does not want a
conveyance with a lien, that lien being the mortgage existing on Mr. Fournier's property. Schwartz said
Fournier is in the process of removing that mortgage interest from the dedicated •property; and this
procedure should be simple as it is a Tien only on a portion of the entire property. The resolution accepts
the conveyance of the easement and authorizes the City Manager to accept a deed when the liens are
removed from the conveyed property. Schwartz said staff recommends acceptance of the conveyance.
Ted Fournier, 1 1814 East Maxwell, Spokane: said conveying the easement will open the property to the
east for development, and that he supports the approval of the easement.
Vote by Acclamation: Ayes: Unanimous. Nays: None. Abstentions: None. Motion carried.
PUBLIC COMMENTS: None 0
PENDING LEGISLATION: None. 0
Council Minutes 06.10 -03 Page 4 of 5
Date Approved by Council:
DRAFT
ADMINISTRATIVE REPORTS: City Manager Mercier reported that Stan McNutt is offering laptop
training to all members of the City Council, and is.available Thursday evening. As no councilmembers
were available Thursday evening, other dates. will be explored. Mercier also mentioned the need for a
j future finance committee meeting to examine the Maribeau project; and once information has been
gathered concerning revenues and expenditures, Mercier will notify Finance Committee members of the
meeting date and time.
INFORMATION: Deputy Mayor Wilhite asked for a motion to appoint three .voting delegates to the
Washington Association. It was moved by Couneilrriember Denenny and seconded by Councilmernber
Taylor to appoint Mayor Mike DeVleming, Deputy Mayor Diana Wilhite, and Councilmernber Dick
Denernry as those three voting delegates. . Vote by Acclamation: Ayes: Unanimous. Nays: None.
Abstentions: None. Motion carried.
There being no further business, it was moved, seconded, and unanimously agreed upon to adjourn. The
meeting adjourned at 7:20 p.m.
ATTEST: APPROVED:
Christine Bainbridge, City Clerk Michael DeVleming, Mayor
Council Minutes 06 -10-03 Page 5 of 5
Date Approved by Council:
DRAFT
MINUTES
City of Spokane Valley
City Council Study Session
June 17, 2003
Attendance:
Councilmembers: Michael DeVleming, Mayor
Diana Wilhite, Deputy Mayor
Dick Denenny, Councilmember .
Mike Flanigan, Councilmember
Gary Schimmels, Councilmember
Steve Taylor, Councilmember
Richard Munson, Councilmember
Staff Present: David Mercier, City Manager
Stan McNutt, Interim Deputy City Manager
Dick Warren, Interim Public Works Director
Greg McCormick, Long Range Planning
Bill Hutsinpiller, Interim Parks & Recreation Director
Cary Driskell, Deputy City Attorney
Bob Ely, Building Official
Dick Thiel, City Engineer
Sue Pearson, Deputy City Clerk
Chris Bainbridge, City Clerk
Mayor DeVleming opened the meeting at 6:00 p.rn., and welcomed all in attendance. He then read
a proclamation granting Honorary Citizenship in the City of Spokane Valley, to Karsten John
Stucke. -
1. Employee Introductions: Interim Parks & Recreation Director Bill Hutsinpiller introduced Shelley
Gross, Recreation Coordinator; Building Official Bob Ely introduced Dawn Dompier Permit Instructor,
Barry l-Iusfloen Building Inspector, Kevin Myre Building Inspector, and Rulon Taylor Plans Examiner;
and Long Range Planning Manager Greg McCormick introduced Administrative Assistant. Debi Alley.
2. Report on Light Rail Proposals Affecting Couplet: Dick Thiel and Greg McCormick gave an
overview of the Spokane Regional Light Rail Project, explaining that the light rail popularity is growing;
they explained the plans for future rapid transit needs and added that they are hopeful of receiving federal
funding of at least 50% of the project cost. The original plan is for 15 miles and fourteen stations and
would use existing railroad right -of- -ways. Thiel and McCormick explained some-of the original costs
including cost comparisons per mile. They stated that the presumed long - range vision is for a full - length
rail to Liberty Lake from downtown Spokane. They also expect approval of the Board to allow up to
eight Spokane Valley people to visit Portland's project, which has been deemed very successful. A short
animated video was then shown demonstrating the project design. Councilmember Munson mentioned
that cities with light rails generally have population in the millions. - McCormick responded that by the
year 2025, we should have another City the size of Spokane, but also that in time, the project does
become more expensive due to community development and rising costs in general. Questions arose
about ridership of the buses and Thiel mentioned they are examining ways to increase ridership.
Councilmember Schimmels asked about the three -day trip to Portland and deferred to Molly Myers,
Manager of the Project. Myers said she would 'like to have council position to ask direct questions and
said previous trips have been very successful. A letter will be forthcoming explaining the details of the
Portland trip.
Study Session Minutes 6- 13-03 Page 1 of 5
Date Approved by Council:
DRAFT
3. Appleway /Sprague Triangle Property: Thiel reported that they have been involved with a triangle
parcel of property which would perhaps work well as a landscaped monument area; that this was part of
the County's right -of -way inventory and they should have more information by the end of the month; and
if the cost is reasonable they will submit a request for proposals for landscape proposals. Council agreed
staff should continue to pursue this issue.
4. Small Works Contract for Steen Road and 4 Avenue Paving: Dick Warren explained the proposal
to pave Steen Road and 4 Avenue as per his memo, stating that the proposed cost will be accomplished
using a contractor from our small works roster. rather than using the LID process. Council agreed this
item will be placed on the next council consent agenda.
5. Sewer Extensions and Operation (STEP) with Spokane County: Dick Warren explained that
Bruce .Rawls of the County Utility Division is in attendance, and that we are now ready to proceed with
next year's programs, and added that a regular road condition report will be coming henceforth.
Discussion' turned to sections 1.8 and 1.9 and an apparent inconsistency; Warren explained that the
County would still own the utility but that we would participate in the rate setting. Rawls distributed
copies of a suggested revision to these sections. It was determined that this will be reviewed and brought
back at the July 1 council study session.
6. Update of Parks & Recreation Transfer Title and Maintenance Agreement: Bill Hutsinpiller
mentioned that one of the issues in title transfer is no indemnification language regarding "Buttercup"
park. City Manager Dave Mercier added that there may be problems in accepting that property title.
Munson recommended staff continue to discuss this until Buttercup is finalized. Mercier added that there
are a few other points that need to be addressed, including the need to identify the liability and control of
the ownership of Buttercup, that the County desires the park to remain a park in perpetuity and that we are
suggesting five years as there may be a better use of the park in the future, and Mercier said he is reluctant
to hold future council's to this stipulation; and.that there is a protocol issue with dictating to the City what
must be done with the property in the future. Mercier added that if the county helps other jurisdictions,
we would like similar assistance and we would like not to limit the 'County Commissioners' ability to
provide such assistance. It was agreed staff will continue to pursue negotiations in this issue..
7. Plantes Perry Park Sports Complex Project: Bill Hutsinpiller explained that if we were to acquire
this facility, we would be asked to allow county residents to the facility at no additional costs; but as
we don't know our full park issues, Hutsinpiller said he is not. anxious to proceed on this now. Council
decided since the Sports Complex is outside the City limits, that it would be best to wait on this issue and
perhaps re-visit it at a later date.
8. Planning Commission Guidelines and Rules Resolution: Greg McCormick advised that after
discussion with Stan McNutt, they have forwarded this issue to WCIA for input; but that McCormick
recommends we proceed and bring a final draft back for council consideration. It was decided this item
will be brought back on the next council's consent agenda.
9. Community Development Block Grant . (CDBG) .Cooperative Agreement: Greg McCormick
explained the options for the CDBG Program and indicated that to participate with the county program,
the cooperative agreement should be executed.. •McCormick then discussed the issues contained in the
draft agreement and explained in his June- 12 memo. McCormick said staff recommends council
authorize the Mayor's signature on the agreement, direct staff to compose a letter to the County
Commissioners proposing changes to their Plan to allow Spokane Valley representation on the HCDAC,
and to apply for funding for appropriate elements of the Comprehensive Plan including housing, capital
facilities and economic development when the 2004 application cycle begins fall 2003. Mercier added
that the committee makes the recommendation on which projects to fund, and the County makes the
award. In reference to the number of seats on the committee, Mercier recommended drafting a letter
Study Session Minutes 6- 17-03 Page 2 of 5
Date Approved by Council:
DRAFT
requesting the maximum number of seats to get the best proportional representation. It was agreed this
item should be placed on the next council agenda.
10. Affordable Housing: McCormick explained the background of this new program as per his June 12,
2003 memo to Dave Mercier; and then proceeded to explain the steps taken thus far, including the
purpose of Interim Spokane Trust for Affordable Housing (ISTAI-1). It was determined staff should move
forward with the intended agreement to present to council when ready.
Mayor DeVleming called for a recess at 7:30 p.m., and reconvened the meeting at 7:40 p.m.
11. Existing Franchise Ordinances: Cary Driskell gave a brief overview .of the status of franchises and
added that the Department of Transportation delivered two large boxes of franchises, so there are now
over 100 franchises to explore. He added that Water District #3 has seven franchises; and there are other
franchise negotiations in prowess including Columbia Fiber and Spokane Water.
12. Regulatory Ordinance Discussion: Cary Driskell explained the process for regulatory ordinances as
outlined in his June 13, 2003 memo.
13. Discussion Junk Vehicle Ordinance: Driskell reported that staff' members, Planning Commission
member Bill Gothmann, a SCOPE volunteer, and four -car enthusiasts met to discuss the proposed junk
vehicle ordinance. There was consensus that up to three vehicles should be allowed in backyards
provided they are completely and continuously screened by fence or landscaping; .there was also
consensus that the definitions did not need to be changed if up to three vehicles (or parts thereof) were
allowed; and that all understood the issue of allowing up to 60 days of good faith 'effort of repair
anywhere on the property. Additionally, the Community Development Di.rector will have authority to
grant a one time, 60 -day extension on a showing of - good cause. Driskell explained the tentative adoption
process, and said the ordinance should be ready for council consideration at the September 9, 2003
council meeting.
[NOTE: Councilmember Flanigan left the meeting at approximately 8:00 p.m.]
15. City Manager Authority 'Ordinance: To facilitate matters, City Manager Mercier suggested
discussing this matter prior to item #14 on the agenda. Mercier explained that in the beginning of the
incorporation of the City, the City Manager was delegated purchasing and contracting authority not to
exceed $5,000; but this ordinance, which would supercede the previous ordinance, would grant the City
Manager the authority as stated in sections 1 through5.
14. Form Contracts (3) resolution /ordinances. regarding purchasing, contract limits, etc Mercier
explained that in order t� establish a policy to purchase, there is for council consideration, (1) an
ordinance establishing a comprehensive policy for purchase and disposition of goods, (2) a resolution
approving the form of agreements for professional services, general services and construction services;
and (3) an agreement for construction services, an agreement for contractor services, and an agreement
for professional services.
Discussion ensued regarding issues contained in item #14 and 15 above.• _Councilmember Munson stated
his objection to the ordinance repealing ordinance 1112..saying that this might better be addressed later.
McNutt added that this would establish policy, but council would still approve the budget, and that the
major projects would always be approved by council. Councilmember Wilhite stated perhaps section 5 of
the ordinance replacing ordinance 12, might be too high. After further discussion, it was decided that.the
Resolution Approving Form of Agreements for Professional Services, General Services, and Construction
Services, along with the agreement forms for those services, would be placed on the next agenda; and that
item #15 above would be brought back at a future date. .
Study Session Minutes 6 -17 -03 Page 3 of 5
Date Approved by Council:
DRAFT
16. Columbia Fiber Franchise Negotiation Report: Interim Deputy City Manager Stan McNutt
indicated he discussed this franchise agreement with John Everett, and then introduced John Everett,
General Manager of Columbia Fiber Solutions . (CFS). Everett said that his company (formerly Avista)
operates a franchise with the County of Spokane, and that they serve a number of businesses here
including schools; that fiber optics are expensive, and that if we have free access to fiber, his company
will lose money every monthly; that his company is concerned that if we allow fiber to be provided to
other customers and prospects, that would also result in lost revenues to CFS. Everett then explained his
proposal as outlined in his June 17, 2003 letter to Stan McNutt. McNutt asked council for guidance as he
has not had an opportunity to study the letter just received, and. asks council if staff should continue
negotiations or pursue alternate proposals. Mercier said staff is trying to develop general approaches in
dealing with franchises and in the process of negotiating, staff proposes a "me too" clause, which .means
we determine what the franchise operator does for other and we ask that those terms be extended
to us also; and that he hopes council direction may apply to all franchises. Councilmember.Munson said
that we want to be business friendly but that we intend to provide value for the service. Councilmember
Denenny said he would like staff to pursue this and look at all underlying arrangements. Councilmember
Taylor added that he would like stiff to develop general policy for dealing with all franchises and that it
would be good to start formulating such policy. It was decided this matter will be brought back at. a
future date for further review.
17. Proposal for Joint Meetings with School Districts: City Manager Mercier explained that this
might be a good time to begin to formulate relationships with the school districts, or select one district at
a time to extend an invitation to meet jointly and exchange ideas. Mayor DeVleming suggested
contacting Central Valley after July 4 and perhaps others before school starts in the fall. It was
determined City Manager Mercier will choose some dates when most people are available.
18. Council Workplan Priorities: City Manager Mercier explained that he and McNutt suggest council
determine five top concerns and give staff further direction to pursue. After discussion of many topics,
including mention of a need for a mission and vision statement, strategic planning, and the comprehensive
plan, the following is the result of the topics and the number of votes for each:
Sewer issues: 6
Mirabeau Point 5 •
Overall Communication 4
Comprehensive Plan 4 (includes couplet)
Strategic Planning 2
.Raw Inventory 2
Park Evaluations 2
Financing 1 •
State Legislation • 1
Bridging the Valley 1
Webpage 1
Hearing Examiner 1
Contracts 1
Prior to finalization of the top issues, and because of the late time (8:55 p.m.), it was moved by
Councilmember Munson and seconded by C Taylor to proceed in time with the meeting.
Vote by acclamation: Ayes: Unanimous. Nays: None. Abstentions: None. Motion carried.
Mercier said with almost a complete turnover in key staff about to occur, and being in the midst of
vacation season, he recommends moving forward on these issues in the fall: Council concurred.
Study Session Minutes 6 -17-03 Page 4 of 5
Date Approved by Council:
DRAFT
19. City Manager Comments: Dave Mercier mentioned upcoming meetings of concern as noted on the
agenda; and added that he would like to purpose extending several Proth.man positions to provide for an
orderly transition. Council concurred to extend the Prothman agreement until the end of July and to place
that item on the next council agenda.
There being no further business, Mayor DeVleming closed the study session at 9:35 p.m.
ATTEST: APPROVED:
Christine Bainbridge, City Clerk Michael DeVleming, Mayor
Study Session Minutes 6 -17 -03 Page 5 of 5
Date Approved by Council:
InvEdPst \-;'
06/20/2003 2:33PM
Vendor
Grand Total:
S" = Automatic Summary
Vendor Totals
InvoSt_._Adit Listing
Spokane Valley
Number of Invoices Amount
000025 UNISOURCE CORPORATION 1 294.82
000030 AVISTA UTILITIES 1 1,483.92
000035 CORPORATE EXPRESS 1 203.19
000037 AMERICAN LINEN 1 40.70
000043 NEXTEL COMMUNICATIONS 1 457.19
000044 DELL MARKETING 1 626.98
000045 PHONES PLUS 4 1,030.98
000084 STANDARD REGISTER 1 516.79
000097 WARREN, DICK 2 706.61
000109 COFFEE SYSTEMS INC 1 56.95
000132 MODERN ELECTRIC WATER COMPANY 1 745.45
000147 PEARSON, SUSAN 1 45.00
000148 BLUMENTHAL UNIFORMS & EQUIP 4 528.93
000152 DEPARTMENT OF TRANSPORTATION 2 9,429.36
22 16,1 66.87
---Page: 23
Page: 23
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No.
DATE ACTION IS TITLE: CDBG Cooperation TYPE OF ACTION:
REQITESTED: June 24, 2003 Agreement
Ordinance
APPROVED FOR ATTACHMENTS:
' COUNCIL PACKET: Resolution
Draft Cooperation Agreement
City Manager Motion
Dept. head Other
Attorney Approve
As To Form
SUBMITTED BY: Department of Community :Development
FISCAL IMPACT: None
SOURCE OF FUNDS: N/A
AMOUNT BUDGETED: N/A
AMOUNT NEEDED FOR PROJECT: None
/l
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Authorize Mayor DeVleming to sign the
attached Cooperation Agreement to allow the City of Spokane Valley to participate in the Spokane County
Community Block Grant consortium.
DISCUSSION: Spokane Valley has the opportunity to participate in the Spokane County CD.F3G consortium
This is the only alternative that Spokane Valley has in the CDBG program through 2005. The attached
"Cooperation Agreement" .must be signed by Mayor DeVleming and returned to Spokane County no later that
June 30, 2003 in order to participate in the CDBG program.
ALTERNATIVES: The City of Spokane Valley could opt not to sign the Cooperation Agreement and wait
until 2006 to participate in the CDBG program.
COOPERATION AGREEMENT FOR
. COMMUNITY DEVELOPMENT BLOCK GRANT
ANI) •
HOME INVESTMENT PARTNERSHIP FUNDS
THIS AGREEMENT, made and entered into by and between Spokane County (hereinafter called the
County) and the City of Spokane Valley (hereinafter called the City) this day of
2003.
WITNESSETH
WHEREAS, pursuant to Title I of the Housing and Community Development Act of 1974, as amended,
including Title VI of the Civil Rights Act of 1964, the Fair Housing Act, Section 109 of Title I of the
Housing and Community Development Act of 1974 and other applicable laws, Spokane County is
entitled to receive Community Development .Block Grant (CDBG) funds for federal fiscal years, 2000,
2001, and 2002; and
WHEREAS, the amount of CDBG funds to which the County may be entitled is in part dependent upon
the population of other CDBG eligible applicant cities and towns which by this Agreement elect to
participate in the CDBG and HOME Entitlement Program with the County; and
WHEREAS, the purpose of this Cooperation Aglreement, which is entered into pursuant to, and in
accordance with the State Inter -local Cooperation Act, RCW 39.34 is to plan for, and administer the
CDBG Program and the HOME Investment Partnership Program (HOME).
NOW, THEREFORE, in consideration of the mutual promises made herein and the mutual benefits
received hereunder, the parties agree as follows:
1. The City may not apply for grants under the Small Cities or State CDBG Programs from
appropriations for fiscal years 2004 and 2005, the years during which the City is participating in the
Spokane County CD13G and HOME Program.
2. The City may not participate in a HOME consortium except through Spokane County, regardless of
whether Spokane County receives a HOME. formula allocation.
3. The Spokane County urban county qualification period is federal fiscal years 2003, 2004, and 2005.
4. This Agreement remains in Effect until the CDBG and HOME funds and income received for
federal fiscal years 2003, 2004, and 2005 are expended and the funded activities are completed.
The County and the City may not terminate or withdraw from this Agreement while the Agreement
remains in effect.
5. The County and the City will cooperate to undertake, or assist in undertaking, community renewal
and lower income housing assistance activities, specifically community development and publicly
assisted housing.
6. The County and the City will take all actions necessary to assure compliance with Spokane
County's certification required by Section .104(b) of the Housing and Community Development Act
w:\ entitImnt12002 1urfiocty'Scoagdee.doc 1
of 1974, as amended, including Title VI of the Civil Rights Act of 1964, the Fair 1-lousing Act,
(Th Section 109 of Title I of the Housing and Community Development Act of 1974, and other
applicable laws.
7. The County will not use CDBG or iIOM;E funding for activities in, or in support of a City that does
not affirmatively further fair housing within the City's jurisdiction or that impedes the Country's
actions to comply with the County's fair housing certification.
8. The City has adopted and is enforcing: a) a policy prohibiting the use of excessive force by law
enforcement agencies within its jurisdiction against any individuals engaged in non - violent civil
rights demonstrations; and b) a policy of enforcing applicable State and local laws against
physically barring entrance to, or exit - from a facility or location which is the subject of such
nonviolent civil rights demonstrations within jurisdictions.
9. The County and the City will not obstruct the implementation of the approved Consolidated
Housing and Community Development Plan and Annual Action Plan during the period covered by
this Agreement. The County and City further agree to participate in coordinated planning efforts to
develop the upcoming five -year Consolidated Plan (2005 -2010) and ensuing annual amendments.
10. The County has final responsibility for selecting CDBG and HOME activities and annually filing
the Consolidated Annual Performance and Evaluation Report; Consolidated Housing and
Community Development Strategy; and Annual Action Plan with the U.S. Department of Housing
and Urban development_
11. The County and City are subject to the same requirements applicable to CDBG subrecipients,
including the requirement of a written agreement set forth in 24 CFR 570.503.
12. The County's Housing and Community Development Advisory Committee will review CDBG
program policies, plans, and applicant funding proposals and recommend to the Board of County
Commissioners funding of applicant proposals.
13. The County's Housing and Community Development Advisory Committee will include a
representative of the City appointed by the Board of County Commissioners in consultation with the
Mayor and/or Council of the City.
This Agreement is entered into on this
day of , 2003 by:
City of Spokane Valley Spokane County
Michael DeVleming, Mayor John R.oskelley, Chair
Board of County Cornniissioners
w;lentitimnt120021urbnctylon gdec .doe. 2
REQUESTED:
APPROVED IS
� r. �11-'-+S TE.D
APPRO'4D FOR
COUNCIL PACKET
City Manager
Dept. Head
Attorney Approve
As To Form
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
TITLE
Small works contract with
Inland Asphalt
ATTACHMENTS:
Description of project
ALTERNATIES :ontinue to grade and oil the streets and field regular citizen complaints
FISCAL IMPACT:
SOURCE OF FUNDS :Streets Maintenance Budget
AMOUNT BUD ETED:$2OO,OOO.QO
AMOUNT NEEDED FOR PROJECT: $25, t 9 [" . 0 CP
TYPE OF ACTION
Ordinance
Resolution
Motion
Other
SUBMITTED BY: Public Works
STAFF RFCOlVL1i TENDS COUNCIL MAKE A MOTION TO: Authorize City Manager to sign contract
DISUSION :This project eliminates two troublesome gravel roads and will decrease our annual
Maintenance costs.
Inland Asphalt $25,190.00
Shamrock Paving $29,625.00
PROJECT DESCRIPTION
STEEN ROAD AND 4 AVENUE PAVING
Of the four hundred twenty odd miles of street in Spokane Valley, roughly seven
miles are unpaved. Most of these unpaved miles are in short sections of a block
or two, and require a great deal of maintenance in the course of a year, including
grading three, four or five times, oiling to help control dust, and drainage issues.
We are going to eliminate most of these gravel roads over the course of the next
few years, in order to realize the reduced annual maintenance expense and time
related to these areas. This is the first of several projects to accomplish this end.
An LID (Local Improvement District) for the road improvements was .considered
and dismissed as too costly and time consuming a process for the small size of
the project. There are adequate funds set aside in the Capital budget which were
intended to address these sorts of opportunities to improve our local access
streets. Other proposed projects will be coming forward later in the year.
This project consists of providing an ACP (Asphalt/Concrete Pavement) driving
surface for South Steen Road, starting at 4 Avenue and continuing South to the
bridge crossing; and for East 4 Avenue from Steen Road to Flora Road.
Currently, these gravel roads require frequent grading (3 -4 times per year), to
eliminate rough spots and holes that quickly develop in the roadway, 'and
substantial ponding problems. Dust from the roadway has also been a nuisance
to abutting homeowners.
The Steen Road portion of the project is 352 feet in length, and the 4' Avenue
portion is 598 feet. Each will receive a 20 foot mat of 2 -inch ACP over 4 inches of
crushed rock material, with appropriate tapers to meet existing asphalt surfaces
and driveways. While drainage has been a problem in the area, we believe that
careful grading of the base material can mitigate, but not eliminate entirely, those
problems. No other drainage improvements are anticipated.
The proposed cost of this project is $25,190, and will be accomplished using a
contractor from our small works roster, whose requested proposal cost was most
favorable to the city. We received the following proposals:
We recommend acceptance of Inland Asphalt's proposal.
AGREEMENT FOR CONSTRUCTION SERVICES
TII=1S AGREEMENT is made by and between the City of Spokane Valley, a code
City of the State of Washington, hereinafter "City" and inland Asphalt, hereinafter
"Contractor ", jointly referred to as "parties ".
EN CONSIDERATION of the terms and conditions contained herein the parties'
covenant and agree as follows:
1. Work to Be Performed. The CONTRACTOR shall do all work and furnish all
labor, tools, materials, supplies and equipment for the Steen and Fourth Street Improvement
Project as set forth on Attachment "A "(hereinafter "work. ") in accordance with, and as
described in the (Contract Plans), and 2002 Standard Specifications for Road, Bridge and
Municipal Construction of the Washington State Department of Transportation (as
by WSDOT), and City- adopted Spokane County Standards for Road and Sewer
Construction, which are by this reference incorporated herein and made part hereof
( "Contract Documents "), and shall perform any changes in the work in accord with the
Contract Documents.
The CONTRACTOR shall, for the amount set forth in the Contractor's bid proposal attached
hereto, provide and bear the cost and expense of all work, of any sort whatsoever that may be
required for constructing and completing the work provided for in the Contract Plans and
Contract D.ocuments, except those items mentioned therein to be furnished by the City of
Spokane Valley.
The City Manager, or designee, shall administer and be the primary contact for
Contractor. Prior to commencement of work, Contractor shall exercise best efforts to
contact the CityManager or designee to review the scope of work, schedule, and time of
completion. Contractor shall receive the City's written authorization to proceed with the
work. Upon notice from the City, Contractor shall promptly commence work, complete
the same in a timely manner, and cure any failure in performance under this agreement.
Unless otherwise directed by the City, all work shall be performed in conformance with
the Contract Plans, Contract Documents, City and State standards. Contractor
acknowledges review of the Contract Plans and Contract Documents and accepts the
same.
2. Term of Contract. This Contract shall be in full force and effect upon execution of
this Agreement and shall remain in effect until thirty (30) days from the date of execution.
The City may terminate this Agreement by ten (10) days' written notice to the other party. In
the event of such termination, the City shall pay the Contractor for all work previously
authorized and satisfactorily performed prior to the termination date.
s:\C[P14th&stccnoontr ctdoc
1
3. Compensation. The City agrees to pay the Contractor a total not to exceed
Twenty Five Thousand One Hundred Ninety (S25,190), plus applicable taxes.
- 4. Payment. The Contractor may elect to be paid in monthly installments, upon
presentation of an invoice to the City, or in a hump sum, upon completion of the work.
Applications for payment shall be sent to the City Clerk at the below- stated address.
The City reserves the right to withhold payment under this Agreement which is determined,
in the reasonable judgment of the City Administrator; to be noncompliant with the Contract
Plans, Contract Documents, or City or State standards.
5. Notice. Notice shall be given in writing as follows:
TO THE C Cl Y: TO THE CONTRACTOR:
Name: Ms Chris Bainbridge, City Clerk Name:
Phone Number: (509) 921 -1000 Phone Number:
Address: 11707 East Sprague Ave.
Suite 106 Mobil:
Spokane Valley, WA 99206 Address:
6. Applicable Laws and Standards. The parties, in the performance of this
Agreement, agree to comply with all applicable Federal, State and local laws, and City
ordinances and regulations. Contractor shall exercise best efforts, including the selection of
the highest quality materials, so that all work performed shall be in compliance with current
related industry standards.
7. Relationship of the Parties. It is hereby understood, agreed and declared that the
Contractor shall be an independent Contractor, and not the agent or employee of the City,
that the City is interested in only the results to be achieved, and that the right to control the
particular manner, method and means in which the services are performed is solely within the
discretion of the Contractor. Any and all employees who provide services to the City under
this Agreement shall be deemed employees solely of the Contractor. The Contractor shall be
solely responsible for the conduct and actions of all employees under this Agreement and any
liability that may attach thereto.
8. Contractor to Be Licensed, Bonded and Insured. The Contractor shall be duly
licensed and bonded by the State of Washington. Contractor shall purchase and maintain,
during the term of this Agreement, a comprehensive general liability policy in the amount of
$1,000,000.00 per occurrence, with the City as an additional named insured. A copy of the
certificate shall be provided to the City. Contractor's insurer shall give notice of cancellation
of such insurance to the City.
S :1Cfl th&sterncoatractdoc
2
9. Indemnification and Hold ;8:arm_less. Each party shall indemnify and hold the
other, its officers, employees, agents, and volunteers, harmless from, and against, any and all
claims, demands, orders, decrees, or judgments for injuries, death, or damage to any person
or property arising, or resulting, from any act or omission on the part of said party, or its
agents, employees or volunteers, in the performance of this Agreement.
10. Waiver. No officer, employee, agent, or other individual acting on behalf of either
party, has the power, right, or authority to waive any of the conditions or provisions of this
Agreement. No waiver in one instance shall be held to be waiver of any other subsequent
breach or nonperformance. All remedies afforded in this Agreement, or by law, shall be
taken and construed as cumulative, and in addition to every other remedy provided herein or
by law. Failure of either party to enforce, at any time, any of the provisions of this
Agreement, or to require, at any time, performance by the other party of any provision hereof,
shall in no way be construed to be a waiver of such provisions, nor shall it affect the validity
of this Agreement, or any part thereof.
11. Assignment and Delegation. Neither party shall assign, transfer, or delegate any or
all of.'the responsibilities of this Agreement, or the benefits received hereunder, without first
obtaining the written consent of the other. party.
12. Jurisdiction and Venue. This Contract is entered into in Spokane County,
Washington. Venue shall be in Spokane County, State of. Washington.
13. Cost and Attorneys' Fees. in the event .a lawsuit is brought with respect to this
Agreement, the prevailing party shall be awarded its costs and attorneys' fees, in the amount
to be determined by the Court as reasonable. 'Unless provided otherwise by statute,
Contractor's attorneys' fees payable by the City shall not exceed the lump sum amount of
this Agreement.
14. Entire Agreement. This written Agreement constitutes the entire and complete
agreeinent between the parties, and supercedes any prior oral or written agreements. This
Agreement may not be changed, modified, or altered, except in writing and signed by the
parties hereto.
15. Anti- kickback. No officer or employee of the City, having the power or. duty to
perform an official act or action related to this Agreement, shall have, or acquire, any interest
in this Agreement, or have solicited, accepted, or granted, a present or future gift, favor,
service, or other thing of value from any person with an interest in this Agreement.
s:1CIPl4thSsteenooatractdoc3
IN WITNESS WHEREOF, the parties have executed this Agreement this day of
, 2003.
CITY OF SPOKANE VALLEY: CONTRACTOR:
David Mercier, City Manager Owner
ATTEST: APPROVED AS TO FORM:
, Clerk/Treasurer Stanley M. Schwartz, interim City Attorney •
S:1CIP141h&steencantrsct.doc4
PROJECT DESCRIPTION
STEEN ROAD AND 4 TH AVENUE PAVING
This project consists of providing an ACP (Asphalt/Concrete Pavement) driving
surface for South Steen Road, starting at 4 Avenue and continuing South to the
bridge crossing; and for East 4th Avenue from Steen Road to Flora Road.
The Steen Road portion of the project is 352 feet in length, and the 4 Avenue
portion is 598 feet. Each will receive a 20 foot mat of 2 -inch thick ACP over 4
inches of crushed rock material, with appropriate tapers to meet existing asphalt
surfaces and driveways. While drainage has been a problem in the area, we
believe that careful grading of the base material can mitigate, if not eliminate,
those problems. No other drainage improvements are anticipated.
The proposed cost of this project is $25,190.
SPECIFICATIONS
ATTACHMENT A
Specifications for this project are comprised of the following three components:
1. The "2002 Standard Specifications for Road, Bridge and Municipal
Construction" as promulgated jointly by the Washington State Department
of Transportation (WSDOT) and the American Public Works Association
(APWA), Washington State Chapter, referred to as the "Standard
Specifications ". The APWA Supplement will apply to this contract.
2. WSDOT Amendments to the "Standard Specifications ".
3. Spokane County Standards for Road & Sewer Construction.
JUN -11 -2003 08:07 FROM:INLAND ASPI -ALT 509 534 9787 70:5099211008 P.002'002
Inland Asphalt Company
P.O. Box 3366
Spokane, WA 99220 -3366
Submitted To: Spokane Valley
Address: 11707 E. Sprague
Suite 106
Spokane Valley, WA 99206
Contact: Mac McDonald
Phone: 509 - 921 - 1000 Fax: 509 -1006
Bld Title: 4Th & Steen
Bld Number:
Project Location: Paving Of 4Th And Steen Road
Project City, Stato; Spokane Valley, WA
EnglneerIArchitect:
t.
The base bid price (Item No. 1) Includes flue grading the protect area using existing materials and placing 2" of
asphalt pavement. The alternate add price Includes furnishing and Installing an addltonal 4" of crushed rock.
These prices include use taxes on materials and do not include drainage, surveying or utility adjustments.
Please refer to enclosed sketch for schematic layout and dimensions.
Item No. Item Description
1 Asphalt Paving using existing materials 1.00 LS
2 ADD - Furnish & Install 4" Of Crushed Rock 1.00 LS
Notes: • Cast of permits are not included in this estimate.
Payment Terme: Full payment required 30 days from completion of project.
ACCEPTED:
The above prices, specifications and conditions
are aa9sbdozy and are hereby accepted.
Buyer
Signature
Date of Acceptance
Page 1 of1
Phone; (509) 5342657
Fax: (509) 534 -9787
Date 511 2f101
Estimated Quantity Unit Unit Price Total Price
$15,790.00 $15,790.00
ff 9,400.00 $9,400.00
Total Bid Price; $25,190.00
IRO I
16Q1 I
a
Azol
a/
A,DIVISION OF I■URPHY BROS., INC.
'N. 1,10 HAYFORD • AOAD • •
P 0: sox 19263 ' - •
SPOKANE, - WA 99219 - 9263..
• `- t509) 244 - 2800:.. •` •<.
FAX (509),, 244 =2949. '. •
April 28 ; :2003
• City:of-S • •
Sprague,. Suite 406-
Spokane;: WA: 99206 •
Miscellancous Paving : :Projects -
Please' accept. the'f otiowing information as a=Farpial. written quote• for. the above
referenced,projeet: '
. 1 .FOURTH & N:: We 'ill- excavate, fine grade and•compact existing.. crushed- rock,'
.sawcut,existingasphalt at each end of project and pave with 2.'. asphalt for, the sum of.
$20,185.00: - - •• ...:• •' , Area ;measure , apptoxiuiately; 2 252 :S :Y.. with, 20' road.width::
AT�TFRN'A1'.: : We. will'excavate approximately 4 ", of existin material place :2" ot .... F
new -crusheck'ro'ck, sawcut. a sphalt• at each end - of projectYand pave with•2 "- asphalt= : • for the sum of $29,625:00: .
• • Saine area as above: • : : ... ' •
•:35 - &''PIERCE.: -'.We` will. excavate exisg material ;
asphalt „place 6. crushed_ rock and pave with:2" asphalt tor-the =slim of $16, 140,00:.
Area measures' approximately 574'S.Y:'with,12' asphalt: being' the widest area'at the
north end :and taperrng to feet, -at the•south'end, • - •
EXCLUSIONS :f: iristallation.
• - Asphalt extruded for•drainage::
Fence removal(35�' c Pierce).•
Weedktll: •
.
•
= Asphalt = dri`vew'ay: connections.'-
g
•Sales.tax:.., .
• huck. Crreen: tuna
Thornton. C. Murphy •
William. ,.0. Murphy
i
- 'Contractors Reg : #... -
' SHAMRPC099LM •
DATE ACTION IS TITLE: TYPE OF ACTION:
REQUESTED: Prothman Letter of Agreement
June 24, 2003 Extending Several Positions to . X Consent
July 30, 2003
APPROVED FOR
COUNCIL PACKET:
City Manager
Dept. Head
Attorney Approve
As To Form
SUBMITTED BY: Dave Mercier
STAFF RECOMMENDS COUNCIL MAIO: A MOTION TO:
DISCUSSION:
ALTERNATIVES:
FISCAL IA/IPACT:
SOURCE OF FUNDS:
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION .
ATTACHMENTS:
Ordinance
Resolution
Motion
Other
Spano"kane
jUalley
June 18, 2003
Mr. Greg Prothman
Prothman Company
10853 8 NW
Seattle, WA 98177
Subject: Memorandum of. Understanding: Temporary Contract Extension for
Certain Interim Personnel
Dear Greg:
Pending City Council acceptance of the consent agenda at their meeting of June 24, this
letter is intended as the instrument by which the contract terms and conditions (contract
dated 12/17/02) between the Prothman Company, and the City of Spokane Valley will
extended for a period not to exceed July 31, 2003. The applicable terns of the extended
contract are those that terms relate to the services of the interim Deputy City Manager,
Interim Public Works Director, the Interim Parks and Recreation Director, on an as
needed basis. Additionally, an extension is requested as it relates to the Interim
Accounting Manager, Interim Accounting Technician and perhaps the Tnterim Current
Planning Manager on a 40 hour per week basis. The purpose of the extension is to
provide adequate transition opportunity for incoming department heads and continued
accounting support while organizational structure issues are resolved.
If you agree to this extension of contract terms on a limited basis, please indicate your
acceptance by signing this Memorandum of Understanding.
Thank you for your consideration.
Sincerely,
David Mercier, City Manager
11707 E. Sprague Ave. • Suite 106 • Spokane Valley, WA 99206
(509) 921 -1000 • Fax (509) 921 -1008 • cityhall @spokanevalley.org
I hereby accept the Memorandum of Understanding to extend the Prothman Company
services agreement with the City of Spokane Valley as outline above.
Dated:
DATE ACTION IS
REQUESTED:
June 24, 2003
APPROVED FOR
COUNCIL PACKET:
City Manager
Dept. Head
Attorney Approve
As To Form
FISCAL IMPACT: -
SOURCE OF FUNDS:
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
TITLE: TYPE OF ACTION:
Resolution 03-039
Approving the Form of X. Consent
Agreements for Professional
Services, General Services, and - Ordinance
Construction Services
ATTACHMENTS:
SUBMITTED BY:
STAFF RECOMMENDS COUNCIL MMOE A MOTION TO:
DISCUSSION:
ALTERNATIVES:
X Resolution
Motion
Other
A RESOLUTION APPROVING THE FORM OF AGREEMENTS FOR PROFESSIONAL
SERVICES, GENERAL SERVICES ANT) CONSTRUCTION SERVICE -S.
WHEREAS, to ensure that work and services are properly and competently perforrned on behalf
of the City of Spokane Valley, it is advisable to enter into contracts for such work and services;
WHEREAS, the City has enacted Ordinance No. 11 Creating and Establishing a Small Works
Roster to Award Public Works Contracts, Ordinance No. • 12 Granting the City Manager Contract
Authority, and Ordinance No. 22 Providing for the Procurement of Architectural and Engineering
Services; and
WHEREAS, to facilitate and expedite the business of the City includingthe letting of contracts
for goods, services and work, the City Council is. desirous of.adopting certain form agreements to be
executed by the City Manager in conformance with the above ordinances and State law.
NOW •TIHEREFORE, be it. resolved. by the City Council of the City of Spokane Valley,
Spokane County, Washington, as follows:
The below identified agreements are approved by the City Council as the form agreements to he
entered into by and between the City and individuals, entities or organizations performing services, work
or providing goods, equipment, supplies or property to the City of Spokane Valley. To make an
agreement by and between the City of Spokane Valley and a person or entity, the City Manager is
authorized to execute the form agreements .including modifying the same, as reasonably necessary,
provided such modifications do not substantially change the terms or conditions contained in the
agreement. The following form agreements, which are attached hereto, are approved for use by the City
Manager.
ATTEST:
(1) Agreement for Services;
(2) • Agreement for Professional Services; and
(3) Agreement for Construction Services.
Adopted this day of .fune, 2003.
City Clerk, Christine Bainbridge •
Approved as to Form:
Interim City Attorney, Stanley M. Schwartz
RESOLUTION NO. 03-039-
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASH7NGTON-
City of Spokane Valley
Mayor Michael DeVleming
S:' cbainbridge \Resolutions120031Resolution 03 -039 approving contract purchase fomis.DOC Page I of I
AGREEMENT FOR SERVICES
[Name of Contractor] .
THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the
State of Washington, hereinafter "City" and hereinafter "Contractor ",
jointly referred to as "Parties ".
fN CONSIDERATION of the terms and conditions contained herein the parties agree as
follows:
1. Work to Be Performed. The Contractor will furnish all equipment, supplies,
material and labor to provide the following services:
(Hereinafter "work ").
The City Manager or designee shall administer and be the primary contact for Contractor.
Prior to co mmeticem nt of work; Contractor Shall the City Manager or deSignee to review the
,scope , of f work ledule - and- date- of completion.' =, Upcii ' notice -fratif-Ilie •City; Contractor 'shall
commence work,'perform the work, stop work and promptly cure any failure in performance under
this agreein.ent. * - - - •
All work shall be performed pursuant to applicable Federal, State and City laws, ordinances
and regulations, or as otherwise set forth in this agreement.' Contractor shall exercise best efforts
including the selection of the highest quality materials so that all work performed shall be in
compliance with current related industry standards.
2. • Term of Contract This Agreement shall be in full force and effect upon-execution
and shall be completed by the day of , 200 . Either party may terminate this
Agreement by ten (10) days written notice to the other party. In the event of such termination, the
City shall pay the Contractor for all work previously - authorized and satisfactorily performed prior to
the termination date.
. 3. Compensation. The City agrees to pay the Contractor a lump sum not to exceed
[write amount] ($ - ) as full compensation for everything furnished and done
under this agreement.
[OR]
The City agrees to pay the Contractor on a time and materials basis as set forth on the
attached fee and cost schedule provided the total sum does not exceed [write amount]
($ - ).
4. Payment. ' The Contractor may elect to be paid in monthly installments upon
presentation of an invoice to the City or in a lump sum upon completion of the work. Applications
for payment shall be sent.to the City Finance Director at the below stated address.
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The City reserves the right to withhold payment under this agreement which is determined in
the, reasonable judgment of the City Manager to be noncompliant with the scope of work, City
Standards, City ordinances and federal or state standards.
5. Notice. Notice shall be given in writing as follows:
TO THE CITY: TO THE CONTRACTOR:
Name: City Clerk Name:
Phone Number: (509) 921 -1000 Phone Number:
Address: 11707 East Sprague Ave., Suite 106 Address:
Spokane Valley, WA 99206
6. Applicable Laws and Standards. The parties, in the performance of this agreement,
agree to comply with all applicable Federal, State, and City laws, ordinances, and regulations.
- 7. Relationship of the Parties. It is hereby understood, agreed and declared that the
Contractor shall be.an independent Contractor and not the agent or employee of the City, that the
City is interested in only the results to be achieved and that the ,right to control the particular manner,
method and means in which the services are performed is solely within the discretion of the
Contractor. Any and all employees who provide services to the City under this agreement shall be
deemed employees solely of the Contractor. The Contractor shall be solely responsible for the
conduct and actions of all employees under this agreernent and any liability that may attach thereto.
S. ' . Ownership of Documents. All drawings, plans, specifications,.and other related
documents prepared by the Consultant under this agreement are and shall be the property of the City.
Upon termination of the agreement, Consultant shall immediately pro vide.City with all documents.
9. Records. The City or State Auditor or any of their representatives shall,have full
access to and the right to examine during normal business hours all of the Consultant's records with
respect to all matters covered in this contract. Such representatives shall be permitted to audit,
examine and make excerpts or transcripts from such records and to make audits of all contracts,.
invoices, materials, payrolls and record of anatters covered by this con tract for a period of three years
from the date finalpayment is made hereunder.
10. Contractor to Be Licensed And Bonded. The Contractor shall be duly licensed and
bonded by the State of Washington_
11_ Insu During the term of the contract, the Contractor shall maintain in force at
its own expense, the following insurance:
A. Workers' Compensation Insurance in compliance with RCW 51.12.020,
which requires subject employers to provide workers' compensation coverage for all their subject
workers and Employer's Liability or Stop Gap Insurance in the amount of $1,000,000.00;'
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B. General Liability Insurance on an occurrence basis with a combined single
limit, of not less than $1,000,000.00 each occurrence for bodily injury and property damage. It shall_
include contractual liability coverage for the indemnity provided under this contract. It shall provide
that the City, its officers, employees and agents are additional insureds but only with respect to the
Consultant's services to be provided under the contract;
C. Automobile Liability Insurance with a combined single limit, or the
equivalent, or not less than $1,000,000.00 each accident for bodily injury and property damage,
including coverage for owned, hired or non -owned vehicles, with the City as an additional named
insured; and
D. Professional Liability Insurance with a combined single limit of not less than
$1,000,000.00 each claim; incident or'occurrence. This is to cover-damages'dausedby,the error,
omission, or negligent acts related.to'the professional services to be provided this
The coverage must remain in effect for at least two (2) years after the contract is completed, with the
City as-an additional named insured.' - '
• There sha11 be no 'dancellati'on, thaterial;chaoge,'redtiction of lirriits intent not'to •
renew the insurance coverage(s) without thirty (30) days written notice from the Contractor or its
insurer(s) to the City.
As evidence of the insurance coverages required by this contract, the Contractor shall furnish .
acceptable insurance certificates to the City at the time the Contractor returns the signed contract.
The certificate shall specify all of the parties who are additional insureds, and will include applicable
policy endorsements, the thirty (30) day cancellation clause, and the deduction or retention level.
Insuring companies or- entities are subject to City acceptance. If requested, complete copies of
insurance policies shall be provided to the City. The Contractor shall be financially responsible for
all pertinent deductibles, self insured retentions, and/or. self - insurance.
12. Indemnification and Hold harmless. Each party shall indemnify and bold the
other, its officers, employees, agents and volunteers harmless from and against any and all claims,
demands, orders, decrees, judgments or other assertions of liability for injuries, death or damage to
any person, entity or property arising or resulting from any act or omission on the part of said party
or its agents, employees or volunteers in the performance of this Agreement.
13. Waiver. No officer, employee, agent or other individual acting on behalf of either
party has the power, right or authority to waive any of the conditions or provisions of this agreement.
No waiver in one instance shall be held to be waiver of any other 'subsequent breach or
nonperformance. All remedies afforded in this agreement or by law, shall be taken -and construed as
cumulative, and in addition to every other remedy provided herein or by law. Failure of either party
to enforce at any time any of the provisions of this agreement or to require at any time performance
bythe other party of any provision hereof shall in no way to be construed to be a waiver of such
provisions nor shall it affect the validity of this agreement or any part thereof.
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14- Assivnment and Oeie'atiou. Neither party shall assign, transfer or delegate any or
all of the responsibilities of this agreement or the benefits received hereunder without first obtaining
the written consent of the other,party.
- 15. Subcontracts. Except as otherwise provided herein, the Consultant shall. not eater
into subcontracts for any of the work contemplated under this agreement without obtaining written
approval of the CO. -
16. Confidentiality. Consultant may from time to time receive information which is
deemed by the City to be confidential. Consultant stall not disclose such infoi u,Lation without the
express consent of the City or upon order of a Court of coralaetent jurisdiction.
17. Jurisdiction and Venue. This Contract is entered into in Spokane County,
Washington. Venue shall be in Spokane County, State of Washington.
1$- Cost and Attorney's Fees. In the event a lawsuit is brought with respect to this
Agreement, the prevailing party shall.be awarded its costs and attorney's fees in the amount to be
determined by the Court as reasonable. Unless provided otherwise by statute, Contractor's attorney
fees payable by the City shall not exceed the lump sum amount of this agreement.
1 . entire Agreement This written agreement constitutes the entire and complete
agreement between the parties.and supercedes any prior oral or wntteu. agreements. This Agreement
may not be changed, modified or altered except in writing- sigxed by the parties hereto.
20, Anti- ka.ckback. No officer or employee of the City, having the power or duty to
perform an official act or ac to this Agreement shail.bave or acquire any interest in this
Agreement, or have solicited, accepted or - granted a present or future gift, favor, service or other
thin.g of value from any person with an interest in this A,greet enr[_
21. Business egjsixati.orx. Prior to commencement of work, Contractor shall register
with the City as a business.
City Manager
ATTEST:
22- - Exhibits. Exhibits attached and incorporated into this agreement are:
Iii 'WITNESS - V.TH REOF, the parties have executed this .Agreement this — day of
2003. .
CITY OF SPOKANE VALLEY: CONTRACTOR:
Owner
Tax I.D. No.:
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APPROVED AS TO FORM;
City Clerk City Attorney
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AGREEMENT FOR PROFESSIONAL SERVICES
[Name of Consultantj
CMS AGREEMENT is made by and between the City of Spokane Valley, a code City oftbe
State of Washington, hereinafter "City" and hereinafter "Consultant ",
jointly referred to as "Parties ".
IN CONSDERATION of the terms and conditions contained herein the parties agree as
follows;
I. Work to Be Performed. The Consultant provide aIJ.labor, services and material
to satisfactorily complete the attached Scope of Services.
A, Administration_ The City Manager or his designee shall administer and be the
primary contact for Consultant- Prior to commencement of work, Consultant shall contact the City
Manager or his designee to .review the Scope of Work, schedule and date of completion, Upon
notice from the City Manager - or his designee Consultant shall commence work, perform the
requested tasks in the Scope of Work, stop work and promptly cure any failure in performance under
this agreement.
J3, Representations. The City l,as relied upo.n. the qualifications of the Consultant
in entering into this a Bement. By execution of this agreement, Consultant repr.esents it possesses
the ability; skill and resources necessary to perform-the work and is familiar with all current Federal,
State and City laws, ordinances and regulations which reasonably relate to the Scope of Work. No
substitutions of personnel shall be made . without the written consent of the City.
Consultant shall be responsible for the techn.ica] accuracy of its services and
documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein.
Consultant shall correct such deficiencies without additional conpensati on except to the extent such .
action is directly attributable to deficiencies in City furnished information-
C . Modif cati ous. The City may modify this agreement and order changes in the
work whenever necessary or advisable. The Consultant will accept modif cations when ordered in
writing by the City Manager or his designee -- Compensation for such modifications or changes shall
be as mutely agreed between the parties.' The Consultant shall make such revisions in the work as
are necessary to correct errors or onJissions appearing therein when required to do so by the City
without additional compensation
- Term of Contract This Agreement sl«all be in full force and effect upon execution
and shall remain in effect until completion of all contractual requirements.
Either party may terminate this Agreement by ten (10 ) days written .notice to the other
party. In the event of such termination, the City shall pay the Consultant for all work previously
antboried and satisfactorily performed prior to the termination date.
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3. Compensation. Tb.e City agrees to pay the Consultant [insert amount] as full
compensation for everything done under this agreement. The City shall reimburse the Consultant for
photocopying, postage, graphic reproduction at actual cost and will pay for authorized travel
(excluding travel to the City to attend meetings, presentations or otherwise perform the services
herein) at a rate of $.32 per mile.
4. Payment. The Consultant shall be paid monthly upon presentation of an invoice to
the City. Applications for payment shall be sent to the City Clerk at the below stated address. '
The City reserves the right to withhold payment under this agreement which is determined in
the reasonable judgment of the City Manager or his designee to be noncompliant with the Scope of
Work, City Standards, City ordinances and federal or state standards.
. 5. Notice. Notice shall be given in writing as follows:
TO TIIE CITY: TO THE CONSULTANT:
Name: City Clerk Name:
Phone Number: (509)921 -1000 Phone Number:
Address: 11707 East Sprague Ave., Suite 106 . Address:
Spokane Valley, WA 99206 •
6. Applicable Laws and Standards. The parties, in the performance of this agreement,
agree to comply with all applicable Federal, State, and local .laws, ordinances, and regulations.
7. Relationship of the Parties. It is understood, agreed and declared that the Consultant
shall be an independent Consultant and not the agent or employee of the City, and that the right to
control the particular manner, method and means in which the services are performed. is solely within
the discretion of the Consultant Any and all employees who provide services to the City under this
agreement shall be deemed employees solely of the Consultant. The Consultant shall be solely
responsible for the conduct and actions of all employees undertbis agreement and any liability that
may attach thereto_
8: Ownership of Documents. All drawings, plans, specifications, and other related
documents prepared by the Consultant under this agreement are. and shall be the property of the City.
Upon termination of Agreement, Consultant shall immediately provide City with all documents.
9. Records. The City or State Auditor or any of their representatives shall have full
access to and the right to examine during normal business hours all of the Consultant's records with
respect to all matters covered in this contract Such representatives shall be permitted to audit,
examine and make excerpts or transcripts from such records and to make audits of all contracts,
invoices, materials, payrolls and record of matters covered by this contract for a period of three years
from the date final payment is made hereunder.
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10. Insurance. During the term of the contract, the Consultant shall maintain in force at
its own expense, the following insurance:
A. Workers' Compensation Insurance in compliance with RCW 51.12.020,
which requires subject employers to provide workers' compensation coverage for all their subject
workers and Employer's Liability or Stop Gap Insurance in the amount of $1,000,000.00;
B. General Liability Insurance on an occurrence basis with a combined single
limit, of not less than $1,000,000.00 each occurrence for bodily injury and property damage. It shall
include contractual liability coverage for the indemnity provided under this contract. It shall provide
that the City, its officers, employees and agents are additional insureds but only with respect to the
Consultant's services to be provided under the contract;
C. Automobile Liability Insurance with a combined single limit, • or the
equivalent, or not less than $1,000,000.00 each accident for bodily injury and property damage,
including coverage for owned, hired or non -owned vehicles; and
- D. Professional Liability Insurance with a combined single limit of not less than
$1,000,000.00 each claim, incident or occurrence. This is to cover damages caused by the error,
omission, or negligent acts related to the professional services to be provided under this contract.
The coverage must remain in effect for at least two (2) years after the contract is completed_
There shall be no cancellation, material change, reduction of limits or intent not to
renew the insurance coverage(s) without thirty (30) days written notice from the Consultant or its
insurer(s) to the City.
'As evidence of the insurance coverages required bythis contract, the Consultant shall
furnish acceptable insurance certificates to the City at the time the Consultant returns the signed
contract. The certificate shall specify all of the parties who are additional insured, and will include
applicable policy endorsements, the thirty (30) day cancellation clause, and the deduction or
retention level. Insuring companies or entities are subject to City acceptance. Ifrequested, complete
copies, of insurance policies shall be provided, to the City. The Consultant shall be financially
responsible for all pertinent deductibles, self-insured retentio.n.s, and/or self- insurance.
11. Indemnification and Hold Harmless. Each party shall indemnify and hold the
other, its officers, employees, agents and volunteers harmless from and against any and all claims,
demands, orders, decrees, judgments or other assertions of liability for injuries, death or damage to
any person, entity or property arising or resulting from any act or omission on the part of said party
or its agents, employees or volunteers in the performance of this Agreement
12. Waiver. No officer, employee, agent or other individual acting on behalf of either
party has the power, right or authority to waive any of the conditions or provisions of this agreement.
No waiver in one instance shall be held to be waiver of any other subsequent breach or
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nonperformance. All remedies afforded in this agreement or by law, shall be taken and construed as
cumulative, and in addition to every other remedy provided herein or by law. Failure of either party
to enforce at any time any of the provisions of this agreement or to require at any time performance
by the other party of any provision hereof shall in no way to be construed to be a waiver of such
provisions nor shall it affect the validity of this agreement or any part thereof.
13. Assignment and Delegation. Neither party shall assign, transfer or delegate any or
all of the responsibilities of this agreement or the benefits received hereunder without first obtaining
the written consent of the other party. •
14. Subcontracts. Except as otherwise provided herein, the Consultant shall not enter
into subcontracts for any of the work contemplated under thi ti agreement without obtaining written
approval of the City.
15. Confidentiality. Consultant may from time to time receive information which is
deemed by the City to be confidential. C nsultant shall not disclose such information without the
express consent of the City or upon order of a Court of competent jurisdiction.
16. Jurisdiction and Venue. This Contract is entered into in Spokane County,
'Washington. Venue shall be in Spokane County, State of Washington.
17. Cost and. Attorney's Fees. In the event a lawsuit is brought with respect to this
Agreement, the prevailing party shall be awarded its costs and attorney's in the amount to be
determined by the Court as reasonable. Unless provided otherwise by statute, Consultant's attorney
fees payable by the City shall not exceed the total sum amount paid under this agreement.
18. Entire Agreement. This written agreement constitutes the entire and complete •
agreement between the parties and supercep � P es any prior oral or written agreements. This Agreement •
may not be changed, modified or altered except in writing signed by the parties hereto.
19. Anti - kickback. No offic r or employee of. the City, having the power or duty to
perform an official act or action related to this Agreement s all have or acquire any interest in this
Agreement, or have solicited, accepted or granted a present or future gift, favor, service or other
thing of value from any person with an interest in. this Agreement.
20. Business Registration. Prior to commencement of work under this Agreement,
Consultant shall register with the City as a business.
21. Exhibits. Exhibits attached and incorporated into this agreement
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0
CITY OF SPOKANE VALLEY: Consultant:
- City Manager
111 WITNESS WJ)EREOF, the parties have executed this Agreement this
2003.
Owner
Mill) No.
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
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day of
TBIS AGREEMENT is made by and between the City of Spokane Valley, a code City of
the State of Washington, hereinafter "City" and hereinafter "Contractor ",
jointly referred to as "parties."
IN CONSIDERATION of the terms and conditions contained herein the parties agree as
follows:
1. Work to Be Performed . The CONTRACTOR shall do all work and furnish all
labor, tools; materials, supplies andeguipment for the -• • •- = - - • • •• • ''' project .(licremafer
"work ") in accordance with, acid as describecl'in Exhibit _( Contract Plans), •and 2002' Standard .
Specifications for Road, Bridge and Municipal Construction of the Washington State Departnient of
Transportation, or as 'aiiended;• which arc by.this 'reference incorp herein anal made •part hereof
( "Contract Docudents"); arid'Sh'all perform any changes za tle 'work in accord vvlth the Contract
Documents: •. . _ • • :.. ...
•
AGREEMENT FOR CONSTRUCTION SERVICES
[Name of Contractor]
The CONTRACTOR shall, for the amount set forth in the Contractor's bid proposal attached
hereto, assume and be responsible for the cost and expense of all work required for constructing and
completing the work and related activities provided for in the Contract Plans and Contract
Documents, except those items mentioned therein to be furnished by the City of Spokane Valley.
The City Manager - or designee shall administer and be the primary contact for Contractor.
Prior to commencement of work, Contractor shall exercise best efforts to contact the City Manager
or designee to review the scope of work, schedule, and time of completion. Upon notice from the
City, Contractor shall promptly commence work, complete the same in a timely manner, and cure
any failure in performance under this agreement.
Unless otherwise directed by the City, all work shall be performed in conformance with the
Contract Plans, Contract Documents, Federal, State and City laws, ordinances and regulations.
Contractor acknowledges review of the Contract Plans and Contract Documents and, accepts the
same. Contractor shall exercise best efforts, including the selection of the highest gnality materials,
so that all work performed shall be in compliance with current related industry standards.
2. Term of Contract. This Agreement shall be in full force and effect upon execution
and shall remain iii effect'iliitil • • ' ` • •
The City may terminate this Agreement by ten (10) days' written notice to the other party. In
the event of such termination, the City shall pay the Contractor for all work previously authorized
and satisfactorily performed prior to the termination date.
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3. Compensation. The City agrees to pay the Contractor:
[ ] a sum of for the work, as full compensation for everything
furnished and done under this Agreement.
Agreement.
or
[ ] on a time and material basis as set forth in the attached bid up to a maximum fee of
as full compensation for everything furnished and done under this
4. . Payment. The Contractor may elect to be paid in monthly installments, upon
presentation of an invoice to the City, or in a lump sum, upon completion of the work. Applications
for payment shall be sent to the City Clerk at the below- stated address. •
The City reserves the right to withhold payment under this Agreement which is determined,
in the reasonable judgment of the City Manager or designee, to be noncompliant with the Contract
Plans, Contract Documents, or Federal, State and City laws, ordinances and regulations.
5. Notice.. Notice shall. be given in writing as follows:
T6 THE CITY: • TO THE CONTRACTOR:
Name: City Clerk Name:
Phone Number: (509) 921 -1,000 .. Phone Number:
Address: 11707 East Sprague Ave., Suite 106 Mobil:
Spokane Valley, WA 99206 Address:.
6. Applicable Laws and Standards. The parties, in the .performance of this
Agreement, agree to comply with all applicable Federal, State and City laws, ordinances and
regulations.
7. Prevailing Wages on Public Works. If this contract is fora "public work" which is
defined as " work, construction, alteration,.repair or improvement other than ordinary maintenance
executed at the cost of the City", the following provision applies.
This Agreement provides for the construction of a public work and a payment of
prevailing wages according to Washington law. All workers, laborers or mechanics
shall be paid a prevailing rate of wage that is set forth in an Exhibit to this
Agreement.
Before any payment may be made to Contractor a "Statement - of Intent to Pay
Prevailing Wages" must be submitted to the City. Following final acceptance of the
public works project, the Contractor and each subcontractor shall submit an
"Affidavit of Wages Paid" before retained funds will be released to the Contractor.
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The affidavit must be certified by the industrial statistician of the Deparbarent of
Labor and Industries.
8. Relationship of the Parties. It is hereby understood, agreed and declared that the
Contractor shall be an independent Contractor, and not the agent or employee of the City, and that
the right to control the particular manner, method and means of the 'work is solely within the
discretion of - the Contractor- Any and all employees who provide services to the City under this
Agreement shall be deemed employees of the Contractor. The Contractor shall be solely responsible
for the conduct and actions of all employees under this Agreement and any liability that may attach
thereto.
9. Ownership of.Documents. All drawings, plans, specifications, and other related
documents prepared b}y the onsulfant under this agreement are Lid 'shall be the property ofthe City.
Upon termination of the agreement, CiElii§Ultant shall irmmediately provide City with all documents_
10- Records. The City or State Auditor or any oftheir representatives shall have full
access to 'and tlie to exaMine during nbrrnal business finis all ofthe' onsultant—s'records with
respect to allWtters`.co i red iii `his` c iitr ct_ =' uch'ireptesentatics i - be' peiia ratted to audit, -
examine and snake excerpts or transcripts from such records and to make audits of all contracts,
invoices, materials, payrolls and record of matters covered by this contract for a period of three years
from the date tia]. payment is made hereunder.
11. Warranty. Unless provided otherwise in the Contract P1.ns or Contract.Documents,
Contractor warrants all work and materials performed or installed under this Contract is free from
defect or failure for a period of one year following final acceptance by the City, unless a supplier or
manufacturer has a warranty for a greater period, which warranty shall be assigned to the City. In the
event a defect or failure occurs In work or materials, the Contractor shall within the warranty period
remedy the same at no cost or expense to the City.
12. Contractor to Be Licensed, Bonded. The Contractor shall be duly licensed and
bonded by-the State o£ Washington.
13. Insurance. During the tern ofthe contract, the Contractor shall nnaintain in force at
its own expense, the following insurance:
A. Workers' Compensation Insurance in compliance with RCW 51.12.020,
which requires subject employers to provide workers' compensation coverage for all their subject
workers and Lvnpldyer's Liability or Stop trap Insurance in the amount of $1,000,000:00;
B. General Liability Insurance on an occurrence basis a combined single
limit, of not less than $1,000,000.00 each occurrence for bodily it cry and property damage_ It shall
include contractual liability coverage for the indemnity provided under this contract. It shall provide
that the City, its officers, employees and agents are additional insureds, but only with respect to the
Consultant's services to be provided under the contract;
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C. A.utonmbile Liability Insurance with a combined single limit, or the
equivalent, or not less than $1,000,000.00 each accident for bodily injury and property damage,
including coverage for owned, hired or non -owned vehicles, with the Cityas an additional named
insured; and
D. Professional Liability Tnsura.nce with a combined single limit of not less than
$1,000,000.00 each claim, incident or occurrence. This is to cover damages caused by the error,
omission, or negligent acts related to the professional services to be provided under this contract.
The coverage must remain in effect for at least two (2) years after the contract is completed, with the
City as an additional named insured.
There shall be no cancellation, material change, reduction of limits or intent not to
renew the insurance coverage(s) without thirty (30) days written notice from the Contractor or its
insurer(s) to the City.
As evidence of the insurance coverages required by this contract, the Contractor shall furnish
acceptable insurance certificates to the City at the time the Contractor returns the signed, contract.
The certificate shall specify all of the parties who are additional insureds, and will include applicable
policy endorsements, the thirty (30) day cancellation. clause, and the deduction or retention level.
Insuring companies or entities are subject to City acceptance. lfrequested, complete copies of
insurance policies shall be provided to the City. The Contractor shall be financially responsible for
all pertinent deductibles, self- insured retentions, and/or self-insurance.
14. Indemnification and Fold Ifarmless. Each "party shall indemnify and hold the
other, its officers, employees, agents and volunteers liars iless from and against any and all claims,
demands, orders, decrees, judgments or other assertions of liability for injuries, death or damage to
any person, entity or property arising or resulting from any act or omission on the part of said party
or its agents, employees or volunteers in the performance of this Agreement
15_ Waiver. No officer, employee, agent, or other individual acting on behalf of either
party, has the power, right, or authority to waive any of the conditions or provisions of this
Agreement No waiver in one instance shall be held to be waiver of any other subsequent breach or
nonperformance_ All remedies afforded in this Agreement, or by law, shall be taken and construed
as cumulative, and in addition to every other remedy provided herein or by law. Failure of either
party to enforce, at any time, any of the provisions of this Agreement, or to require, at any time,
performance by the other party of any provision hereof, shall in no way be construed to be a waiver
of such provisions, nor shall it affect the validity of this Agreement, or any part thereof.
16. Assignment and Delegation. Neither party shall assign, transfer, or delegate any or
all of the responsibilities of this Agreement, .0i the benefits received hereunder,• without first
obtaining the written consent of the other party.
17. Subcontracts. Except as otherwise provided herein, the Consultant shall not enter
into subcontracts for any of the work contemplated under this agreement without obtaining written
approval of the City.
C:1epd work files\ordinances\CM contracting authority'constroction agreement form 6 -13 -034
0
18. Jurisdiction and Venue. This Contract is entered into in Spokane County,
Washington. Venue shall be in Spokane County, State of Washington.
19. Arbitration. All disputes arising under this Agreement shall be resolved through
arbitration pursuant to State law. Rules for arbitration shall be those prescribed by the American
Association of Arbitration.
20. Entire Agreement. This written Agreement constitutes the entire and complete
agreement between the parties, and supercedes any prior oral or written agreements. This Agreement
may not be changed, modified, or altered, except in writing and signed by the parties hereto.
21. Anti- kickback. No officer or employee of the City, having the power or duty to
perform an official act or action related to this Agreement, shall have, or acquire, any interest in this
Agreement, or have solicited, accepted, or granted, a present or future gift, favor, service, or other
thing of value from any person with an interest in this Agreement.
22. Business Registration. Prior to commencement of work, Contractor shall register
with the City as a business.
IN WITNESS WHEREOF, the. parties have executed this Agreement this day of
, 2003.
Cl 1'Y OF SPOKANE VALLEY CONTRACTOR:
City Manager
ATTEST:
23. Exhibits. Exhibits attached and incorporated into this agreement are:
Owner
Tax J.D. No_:
City Clerk City Attorney
C:Icpd work fileslordinances \CM contracting authorityleonstruction agreement form 6- 13-035
APPROVED AS TO FORM:
CITY OF SPOKANE 'VALLEY
REQUEST FOR COUNCIL ACTION
DATE ACTION IS TILE: TYPE OF ACTION:
REQUESTED: Administrative Reports
June 24, 2003 Consent
APPROVED FOR ATTACHMENTS: Ordinance
COUNCIL PACKET:
Resolution
City Manager
Motion
Dept. ;Head
Other
Attorney Approve
As To Form
SUBMITTED BY:
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
SOURCE OF FUNDS:
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
TO: City Council
FROM: Acting Financial Director
DATE: June 5, 2003
SUBJECT: Comprehensive Purchasing Policies
9voiel
MEMO rks me/no cd; cJ no 4 qt -
iv fhe packet.
48,f)
Up to now we have been too busy to pursue consideration of Comprehensive Purchasing
Policies. A city this size, faced with the complex issues of purchasing, consulting and
small and large public works contracts must have a comprehensive set of guidelines
and /or requirements adopted by the City Council.
Many of these issues are set by State law, but there are many discretionary procedures as
well.
I have mentioned this need in the past and said I would have Don Morrison prepare a
model for consideration. The model written by him at LGI (Local Government Institute)
is well respected in the State of Washington. I have advocated it several times and it was
adopted in four of the cities I have served.
A maturing City Council, of such a large new city operation, must eventually withdraw
from minor executive decisions on Council approved and budgeted projects. You can
only do this when you have set up comprehensive rules by ordinance. Then the strategic
legislative decisions and public process around major community decisions can get more
attention from the legislative body.
• I recommend that the City Council convene preliminary revues of a model purchasing
ordinance.
If this can be done while I am here to help, so much the better. But if not, please be
assured that both Dave Mercier and Don Morrison are very experienced in this matter.
The "best practice" principle will lead you to a good ordinance and very effective
executive follow -up policies.
Department Heads
FROM: Acting Financial Director
DATE: June 20, 2003
SUBJECT: Purchase orders/budget
MEMO
In order to provide some control on spending, please obtain a purchase order prior to
placing the order. Obtaining the purchase order and signing off on the voucher later will
be a certification that you understand the expenditure is contained in the existing budget
allowance. Items which obviously are not contained in the current budget need to be
approved by the Finance Director or City Manager.
Until we have a more complete picture of the City's finances, it behooves us to be
conservative at this point in time where possible. The Finance Department is working on
the Eden Software System which will produce forms making this an easy function. In the
meantime, please review the vouchers for your department for the purpose of assuring
that they are budgeted expenditure.
MEMO
`1'O: City Council
FROM: Deputy City Manager
DATE: June 19, 2003
SUBJECT: Laptop /Council practice
The Council meeting on June 24 will be my last Council meeting unllevs called in special
in the future. We really need cane more practice exercise with the full Council in use of
laptops and e- agenda deployment before 1 leave_
To that end we have scheduled some additional [raining practice as a part of
administration reports at the end of the meeting Tuesday, June 24` Length of practice
will depend on the length of meeting time used and your willingness to stay at the bias. 1
expect about 45 minutes maximum_
I have oriented and trained 2 people to shepherd this aspect of your technology operation.
• Bing (Greg Bingaman) is currently doing some part-time (hourly) laptop /desktop
work with us_ He will see that every technical and software setup is complete and
be. on hand for the start of meetings,
• Sue Pearson, Deputy City Clerk, will be controlling e- agenda deployment in
Council meetings_ City Clerk Chris Bainbridge will keep minutes and assist the
Mayor with agenda flow.
We have installed power adapters at each Council position_ All you have to do is b.dng
your personal laptop (and mouse if you wish) to setup before Council meetings. Please
place them at. your position at.least •15 to 20 minutes prior to meetings so Bing & Sue can
troubleshoot any setup glitches_
The ultimate goal of these efforts is to make Council meetings rare informative and
interesting for the public as well as for the Council. With practice, the public can be
more engaged with the actual document discussions because they w.il1 be seeing - over
your shoulder" via projector screens.
Later, when the website is interactive, citizens can e-mail testimony directly to
Councilmembers during meetings.
When (and if) Cablccast televising is ever done, the real time combination of video
mixed with document reviews will open participation options from the living rooms of
citizens.
I will remain in communication with staff as much as needed to assure that the
institutional memory transfers appropriately and smoothly.
This system, combined with the concepts of your Governance Coordination Manual,
represent cutting edge practices in ways you can relate to the citizen at large. I have
advised many tunes that what you do with the concepts and tools you have adopted will
be more important in the long run than most "nuts and bolts" administration. Good
policy resulting from broad public participation, communication and understanding can
better assure the citizens satisfaction of the ballot box.
I am proud to have served such a Council with the visionary and desire to make the
sometimes tedious process of government more alive and interesting.
City of Spokane Valley
Memo
To: - David Mercier, City Manager
From: Robert Ely, Interim Building Offs
Date: June 4, 2003
Subject: Monthly Report for May, 2003
The attached report indicates the activity for the Building Department during the month
of May 2003..The totals of activity is as follows:
Permits issued 246
Inspections made 439 (average of 21 per day)
Fees collected Building $$1,25130
Fire $ 235.64
During the month of May we started a "Change of Address" program where commercial
addresses do not indicate where the businesses actually are. On each change we notify the
assessor, the fire department, the sheriff's office, the water and sewer departments, 911 dispatch,
and the post office. This program is supported by the post office and the fire department and 911
dispatch that 1 know of.
At the first of the year when we established the size of the staff to run the building
department the minimum was, set at five positions. It was agreed orally that when the work load
reach th.e level of needing more personnel we would then make those arrangements. We have
reached the second plateau of staff requirements. The original number was for the building
department. We now handle inquiries for three departments as well as our own. Adding one
person from Planning to be near the front counter is a big help. If the permit person from the
Public Works department comes on board then that will be of great assistance on the front
counter. We are now at a point of reaching a top work load for the inspectors with an average of
21 inspections per day. Another inspector is needed.
Inspector 11 salary $ 42,000.00
- Benefits $ 14,700.00
Safety equipment $ . 350.00
Pick Up Truck $ 19,500.00
Total $ 76,550.00 or $ 6,379.00 per month
PERMITS
Building permits issued Residential •
Commercial
Plumbing Permits issued
Mechanical Permits issued
Grading Permits issued
Clearing Permits issued
Demolition Permits issued Residential
Commercial.
Building Department Monthly Report for i , 2003
Sign. Permits issued
House Moving Permits issued
Miscellaneous Permits
FIRE PERMITS
Sprinkler installation. penil,its
Fire Alarm installation permits
Fireworks permit -
Blasting permits
Uniform Fire Code permits
INSPECTIONS (BLDG.)
Minimum Housing Inspection
Building inspections
Residential
Commercial
Plumbing Inspections
Mechanical Inspections
Grading Inspections
• Demolition Inspections
Special Inspections
TOTAL
TOTAL
c20
(OVER )
BIT LDING
Residence Structure- 3
New construction- �.
Additi.on/remodel- L'
• Demolition- 1
Prvt Garage/carport- 21
Duplex -
Tank/Piping (fuel) -
Triplex -
Swimming Pool- I
Manufactured Home- 9
Fourplex-
Sign- 0
Apartment — 3 story -
Relocation=
Apartment- 4+ story -
Plumbing- Li I
Motel — 3 story -
Mechanical- V7
Motel — 4+ story-
Sewer— County issued
• Misc Shelter -
Closeout Sales -
Recreation Building -
Tank Registration-
Religious Building -
Miscellaneous-
Industri al Building -
Void -
Parking Garage-
Service Station -
Repair Garage-
Hospital/Institution-
Office/Professional- Li
Public Utility -
Educational — Private -
Educational — Public-
Mercantile-
9
Non - Residential-
FIRE
Sprinklers-
Alarms-
PERMITS
Building permits issued Residential
Commercial
Plumbing Permits issued
Mechanical Permits issued
Grading Permits issued
Clearing Permits issued
Demolition Permits issues`- Residential
Commercial
Sign. Permits issued
Rouse Moving Permits issued
Miscellaneous ?emits
FIRE PERMITS
Sprinkler installation permits
Fire Alarm installation permits
Firewvks permit
B1'asting hermits
€Jniform Fire Code permits
INSPECTIONS (BLDG.)
Minimum Housing Inspection
Building inspections
Residential
Commercial
Plumbing Inspections
Mechanical Inspections
Grading Inspections
Demolition Inspections —
Special Inspections
TOTAL
Building Department Monthly Report for , 2003
TOTAL
/ ��
-co
13
(OVER)
PERIVITT S
Building permits issued Residential
Comm ercial
Pluubing .Permits issued
Mechanical Permits issued
• Grading Permits issued .
Clearing Permits issued
Demolition Permits issued • Residential
Commercial
Sign Permits issued
House Moving Permits issued
Miscellaneous Permits
. FIRE PERMITS
Sprinkler installation permits
Fire Alarm installation permits
Fireworks permit
Blasting permits
Uniform Fire Code permits
INSPECTIONS "(BLDG.)
Minimum Housing Inspection
Building inspections
Residential 741a'41/(('
. Commercial
Plumbing Inspections
Mechanical Inspections
Grading Inspections
Demolition Inspections
/ThSpecial Inspections
Building Department Monthly Report for , 2003
TOTAL
TOTAL
S7
7
(OVER)
2/ 7
Sliokane
jUalley
Memo
To: David Mercier, City Manager
From Greg McCormick, AICP — Interim Community Development Director
Date: June 13, 2003
Re: Monthly Report
Please find attached the monthly report for the Community Development
Department. This report includes all planning, zoning and building permit
activity for the Department for the period March 31 to May 31 except where
noted. This is redundant in the Building Division area, however in the future this
report will be the only report coming from Community Development.
1
/6 ,e
xx 77-, �i} k; i ,
Y�IS�1������ �'k� . - w; � � �.'nU ° ^���
f{}I�� -f 3
" GrA
O }
a fi � rrt
.y.y.77� "�s jy
L.7D1lk`fJ�'!:s.8!3.: R "y'�.'"
h+Misc- Eees_thraugh 5/14/03
GertifRcate_of Exemktion
23
23
_
Lots Created
Preliminary Plat
1
$ 1,800-00
1
18
Short Plat
8
_
8
29
Final Plat
9
Change of Condition
9
508
_
Zone Reciassification
4
$ 75 -00
4
- - -
Binding Site Plan
1
1
Administrative Variance
6
6
SEPA
Commercial Business Permit
81
8
Adult Use Licenses _ _
Conditional Use Permits
2
2
Variances __
2 2
_
Administrative Interpretation
1 1
Home Profession
- -- 2 2
TOTALS
67 34
33
5 r;, � , us v firr ,. ,T1 -17
County Permit Transfers
� in
27
'1.7011 '. • -,
$ 13,500 -00
h+Misc- Eees_thraugh 5/14/03
$ 3,902 -83
Fee Detail as of 5115/93:
_
Rezones
$ 1,800-00
Preliminary Plats
5 3,501.0
fort Plats
_
653 -00
Certificate of Exemption
$ 800 -00 _
Change of Condition
'
- 1,500.00
SEPA Administration
$ 75 -00
Exotic Dancing Licenses
- - -
$ 300.00
Other
$ 400-00
TOTAL REVENUE
$ 26,441.83
Sfirokane
Department of Community Development
Report for the Period Between 3131103 and 5131/03
NEW PROJECT APPLI A
The numbers to "Lots Created" fndfcate the number anew Pots created through this action or applicat/on. Total= 555.
PLANNING REVENUE
..., -?' • t , } ,
{
P rrtlts�I� � �tir+m
' rt. $ � r '
-
'� r
� n �I�. 'c� , z:� ws�t
U fa mit"s
� � :— ��c�_
'natal Re i
''r�i.�...�..�,..��,_�+.��
Building Permits:
Commercial inspections
124
-
Residential
61
-81
99
160
Mechanical Inspection
Commercial
11
157
18
29
Total Bldg. Permit/Revenue
$ 23,11"1.32 `
281
40,670.84
720
$ 63,782.16
Plumbing Permits
43
49
92
$ 7,774.00
Mechanical Permits
76
67
143
$ 9,787.00
Demolition Permits
0
1
1
Sign Permits
$
10
16
_ I
Miscellaneous Permits
4
2
_ 6
Fire Alarm Install
1
0 1
i
-
Sprinkler Install
i
0
Plans Check Fee
$ 6897,12
$
30,244.86
$ 37,141.98
WSBCC Surcharge
$ 319 -50
$
396-00
$ 715.50
TOTAL PERMIT REVENUE
451
$ 119,200.64
Pte_
'�
Combined Residential &
Commercial inspections
124
209
333
Plumbing Inspection
-81
129
210
Mechanical Inspection
76
81
157
Special Inspection
0
20
20
TOTAL INSPECTIONS,
281
439
720
BUILDING PERMITS & REVENUE COLLECTED
BUILDING INSPECTIONS
YtI Co pVONDI '
NTEri lM e e rs
Inu figa 123 ._ _..] '. ge
Solid Waste
38
34
22
Junk Auto
23
23
23
Nuisance
29
25
29
Animal
9
6
9
Illegal Business
5
5
5
Signs
3
3
0
Illegal R.V.
3
3
3
Property
8
4
4
Transferred from County
273
0
273
TOTAL COMPLAINTS
391
103
368
tall gale to'& .a AVM=
908
,Milli Cal
1,794
30
OiditEthomosem
2,732
kittgeZtiuT :4 f . . WCO ' terik, 0' ; i sit Average turie:sp •c. '6 TO to call
6N 1103:da
CODE ENFORCEMENT SUMMARY (May 2003 only)
PERMIT COUNTER ON -SITE SERVICES
Streets
Estimate
Successful Bid
Mission Avenue
$1,363,826
$1,064,024
16 Avenue
$1,340,358
$1,101,036
Evergreen
$1,844,871
$1,573,320
Estimated Savings
—>
$810,675
Sewers
Estimate
Successful Bid
Harrington
$2,879,118
$2,148,678
Hillview Acres
$2,871,040
$2,197,454
Pineswood /Mansfield
Bids due June 24, 2003
Savings on first two bids
—>
$1,404,026
Agreements for Services Adopted:
Street O &M County Maintenance
Street O &M WSDOT
Engineering County Engineer
Storm Water County Utilities
Solid Waste — Regional Solid Waste
Agreements in Progress:
PUBLIC WORKS DEPARTMENT
MONTHLY REPORT
For the Period Ending June 20; 2003
STEP Sewer Program -- Complete in June
Wastewater Treatment -- Still in discussions with Spokane and County
Capital Projects Bid:
Note: Not all savings accrue to the City, but it means our contributions to both streets and sewers
will be less than budgeted.
Maintenance Activity:
Street sweeping.
Drywell cleaning.
Some pothole repair and patching.
Vegetation control ongoing all summer.
Crack sealing to start in July.
Gravel roads, Steen and 4 to be reconstructed in July.
Pavement management study underway with County.
/6
Administration:
CITY OF SPOKANE VALLEY
PARKS AND RECREATION
MONTHLY REPORT
T
JUNE 2003
• Presented information to council on pools
• Presented options for stage system at Mirabeau Meadows and advised
County to proceed
• Met with Dick Thiel to discuss staging area for street work
• Met with Architects, College Representatives and staff to discuss plans for
Center Place and budget for same
• Met with Ed Mertens to discuss progress on parks
• Met with Len Zickler to discuss comprehensive park plan
• Met with David Evans and Associates to resolve landscape issues
• Met with contactor on lighting system for Mirabeau Meadows
• Reviewed status of discussion on County/City Agreement
• Inspected work being done at Mirabeau
• Have had 19 requests for reserving park shelters since the City of
Spokane Valley Parks Department took over reservations with 13
confirmed reservations (Shelters were not available for reserved use prior
to this time)
• Conducted tour of parks with City Council and Manager
• Assessment of Parks is complete
Maintenance: -
• Lane Lines painted in three swimming pools
• Two staff members attended three days of testing for water quality
testing
• Sullivan Park had an unplanned, national remote control event,
creating additional work for staff- Sponsors have been billed for costs
incurred from the event
• Sullivan Park had seven backflow devices rearranged
• Valley Mission required manual watering for five days
• Sprayed for noxious weeds at Mirabeau
• Thunderstorm required resetting 17 controllers
• New furnace was delivered and installed at Valley Mission Pool
• One new irrigation valve box was installed at Valley Mission Park
• Two new irrigation lines were installed at Remote Control Track at
Sullivan Park
• New chlorination system for Valley Mission Pool was installed
• Grating system around perimeter of Valley Mission Pool was installed
• Repaired three electrical irrigation lines
• Repaired electrical panel at Valley Mission Pool
• Painted restroom at Edgecliff to remove graffiti
• Sullivan road bridge abutment painted to remove graffiti
• One mile of Centennial Trail mowed to remove tall weeds from Denny
Ashlock Bridge to Mirabeau
• Sand bags are being removed along Centennial Trail near Barker
Road
• Fence repaired at Mission Trail Head on the Centennial Trail Head
• Moved 14 picnic tables to Edgecliff Park
• Cleaned overgrown turf from around valve boxes at Brown's Park
• Built activity ramps for recreation program
• Replaced re- circulation pump at Terrace View Pool
• Re- plumbed piping for priming chlorine system at Terrace View, Valley
Mission and Park Road swimming pools
• Mowed the sides of the Centennial Trail to keep brush, plants and
weeds from travel lane
• Trimmed weeds and cleaned up around Opportunity Township Hall
• Sprayed weeds around Mirabeau
• Additional piping changes occurred to the new furnace that was
installed at Valley Mission Pool
• All 3 swimming pools were filled with water in preparation for start up
Senior Center:
• As programs grow and attendance increases the need for part time help is
becoming more apparent.
• Working on adding the Senior Center information to the city's website in
conjunction with other park and recreation information
• Volunteers continue to be a major factor in planning and carrying
programs and activities
• Attempting to get additional help through a community service program
provided by the High Schools for custodial services
• Developing a list of possible drivers who can fill in when regular driver in
not available. More hours needed for this position
• Seventeen people went to Chewelah on June 9
• Arranged to have employees from the Healing Heart Massage to offer
hand, foot and chair massages the 1 and 3 Tuesdays of each month
from 9- 11a.m. The cost is $15 per 15 minute appointment
• Met with non - profits regarding senior services
• Ceramic classes are getting 30 -35 participants each week
• Pool room is getting approximately 40 participants per day (anticipate the
participation will decrease during the summer months)
• We are serving 50 -60 nutrition meals every Tuesday
• VFW Fish Fry will have 17 people plus the driver attending
• Wednesday dance had 44 participants
• The Tuesdays Bingo has had around 56 participants each week
• Father's Day featured a big bag of small door prizes for trivia game and
$200 from Farmer's & Merchant's Bank. In addition, Ceramics donated a
statue of a man and dog hunting and a gumbali machine for the event.
There were around 30 who attended.
• We are now connected to e-mail
• The Center received their bulk mail permit and will be using volunteers to
label newsletters and get them ready for bulk mailing
• There were 32 people registered for the bridge tournament
• We consistently have three full tables or pinnacle players per week
• The Center was rented four times for special events in June. Each
function averaged around 100 attendees.
• June newsletter has been formatted
• The weekly participation remains steady for ceramics and lunch
attendees. The same people usually come to the same functions on a
regular basis.
• Aerobics started for summer session on June 16
• The arthritis swim classes continue at the YMCA on Tuesday and
Thursday.
• The June Jamboree is set for June 20 This is a city wide event.
• AAPR Driver's Education class has 32 students. This is a very popular
class since the member's receive a 10 -15% discount on insurance when
they take the class.
• Day trips continue and are featured on the calendar in the newsletter
• Coffee with the Mayor is scheduled for June 20, 2003
Recreation:
• Supplies are being purchased for all summer programs
• All summer recreation programs will be started by the end of the month.
• Currently there are (with revenues and approximate costs):
133 Day Camp registrations $11,837 revenue, $9,256 cost
31 Play Camp registered $1255 revenue, $3000 cost
31 Indoor Playground registered $620 revenue, $1000 cost (this is set-
up costs only — there will be no costs for this program in the future, only rev)
68 Tennis registered = no cost, 20% of total registration fees we keep
in revenue
9 Dance registered = no cost, 20% of total registration fees we keep in
revenue
• The Playground program will be starting June 23 ' at Valley Mission Park,
Edgecliff Park and Brown's Park
• Shelley attended the aquatics workshop in Moses Lake