The URL can be used to link to this page

2004, 09-28 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING #52 Tuesday, September 28, 2004 CTTY HALL AT REDWOOD PLAZA 11707 East Sprague Avenue, First Floor Council Requests All Electronic Dcviccs be Turned Off During Council Ntectint; 6:00 p.m. CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION: Pastor David Johnson, Valiey United Methodist Church ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMiTTEF, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT: PUBLIC COMMENTS For members of the Public to speak to the Council regarding matters NOT on the Agenda. Please state your name and address for the record and limit remarks to three minutes. I. CONSENT AGENDA Consists of items considered routine which are approved as a group. A Councilmember may remove an item from the Consent Agenda to be considered separately. a. Approval of Regular Council Meeting Minutes of September 14. 2004 b. Approval of Study Session Minutes of September 21, 2004 c. Approval of Voucher List of 9 -10-04 and 9 -16 -04 in the total amount of 5409,635.48 for voucher numbers: 5524 through 5553; and 5561 through 5591. NEW BUSi.NESS 2. Second Reading Proposed Ordinance 04 - 038, Clear View Triangles - Marina Sukup [public c& 3 _ Second Reading Proposed Vacation Ordinance 04-039, STS' -04-04 - Marina Sukup 'public comment' 4. Fist Reading Proposed Ordinance 04 -040, Public Record Indexes - Chris Bainbridge [public comment] 5. Motion Consideration Six -Year Stomiwater Utility Financial Plan - Neil Kersten (public comment] 6. Mayoral Appointment: Lodging Tax Advisory Committee - Mayor DeVleming [public comment' PUBLIC COMMENTS (Maximum after minutes please; state your name and address for the record) ADMINISTRATIVE REPORTS: [no public comment] 7. Regional Convention & Visitor's Bureau Update. 'Tourism Pmm. Budget - Ron Anderson 8. Community Development Block Grant Application Process -Greg McCormick 9. Overview of Draft Comprehensive Plan - Marina Sukup /Greg McCormick 10. Boundary Review Board Process - Cary Driskell 11 Scooters (safety /nuisance) - Cary Driskell/Cal Walker Council Agenda 04 -28 -04 Rcgutnr Meeting P gc I of 2 /19 0 INFORMATION ONLY: [no public comment] 12. Departmental Monthly Reports 13. Spokane Valley Library District August 2004 Report AD JOURNMENT FUTURE SCHEDULE Regular Council Meetings are generally held 2nd and 4 Tuesdays, beginning at 6:00 p.m. Council Study Se i - dons are generally held .r and 5th Tuesdays, beginning at 6:00 p.m. Other Tentative Upcoming Meetings/Events: October 12, 2004: Regular Meeting.. PUBLIC HEARING: I hearing on 2005 Proposed Budget October 19, 2004: Regular Meeting, PUBLIC HEARING: Community Development Block Grant Projects October 26, 2004: Regular Meeting, PUBLIC HEARING: Final '005 Budget Hearing November 23, 2004 — No Council Meeting or Council Study Session November 30, 2004 — Regular Council Meeting February 12, 2005 — Half-Day Council/Staff Retreat NOTICE Individuals planning to aueu4 the meeting who require special assistance to accommodate phy.ical, hearing, ur other impairments. please contact the City Clerk at (509) 921 -1000 es soon as possible so that arrangements may he metzfe Council Agenda 09- 28-04 Rezalar Meeting Page 2of2 DRAFT Attendance: Councilmemhers: Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Richard Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember MINUTES S City of Spokane Valley City Council Regular Meeting Tuesday, September 14, 2004 Mayor DeVleming called the meeting to order at 6:00 p.m., and welcomed everyone to the 51 meeting. Staff: Dave Mercier, City Manager Nina Regor, Deputy City Manager Stanley Schwartz, City Attorney Cary Driskell, Deputy City Attorney Neil Kersten, Public Works Director Ken Thompson, Finance Director Greg McCormick, Long Range Planning Manager Mike Jackson, Parks & Recreation Director Tom Scholtens, Building Official Cal Walker, Police Chief Sue Pearson, Deputy City Clerk Chris Bainbridge, City Clerk PLEDGE OF ALLEGIANCE: Mayor DeVleming led the Pledge of Allegiance. TNVOCATTON: Pastor Al Hulten from Valley Assembly of God gave the invocation. ROLL CALL City Clerk Chris Bainbridge called roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Councilmember Munson and seconded by Cotnrciltnenrber Schimmels, to add agenda item #6a: Motion Consideration to form an Ad Hoc Library Committee. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Denenny: reported that he attended the STA finance meeting where the downsizing of buses was discussed; that there was a joint meeting with STA and SRTC and he reinforced that the Board has not voted on nor made any movement toward support of what the Light Rail Committee presented, and that what was presented was for information only. Councilmember Denenny also reported that he also attended the Spokane Regional Health District meeting. Councilmember Schimmels: said that he attended a meeting on terrorism; and another meeting on Solid Waste and asked Council to consider within the next month, to submit a name of someone to assist the committee in the selection process for proposal requests for Comprehensive Plan change. Councilmember Munson: explained that he attended and chaired the STA Operations and Administration Committee; that committee heard about downsizing of bus fleet to save money in operating costs and to address the empty bus issue; that he attended the Light Rail Steering Committee meeting where he voiced an opinion that he personally would support continued planning of the process but any discussion of financing or approval is several years away as he feels the population densities are not great enough to Council Meeting Minuts of 9 -14 -04 Approved: Page 1 of 7 DRAFT support the program. Councilmember Munson also reported that he attended a Spokane County Community Development Board Meeting where it was mentioned that the process has begun to divide federal block grant funds to assist those converting to sewer from septic tanks, and to assist those in low income housing; and that there will be. Tess funds available and more people in need. Councilmember Munson also mentioned that he will be away for approximately the next month a.nd requested an approval of his absence for those council meetings. It ia'as moved by Mayor DeVleming and seconded by Councilmember Taylor to approve Councilmembers Munson's upcoming absences from Council meetings. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. MAYOR'S REPORT: Mayor DeVleming reported that the first meeting of the Student Advisory Council will be held this Saturday; and that the next conversation with the community is scheduled for October 13 in the large meeting room at the Valley Hospital. PUBLIC COMMENTS: No comments were offered. 1. PUBLIC HEARING: Proposed 2005 Budget Revenues — Ken Thompson Mayor DeVleming opened the public hearing at 6:12 p.m. and invited Finance Director Thompson to present his overview. Director Thompson went through his PowerPoint presentation and noted that this public hearing is in conformance with Washington Statutes. Director Thompson also mentioned that if today's bond issue is successful, an additional $950,000 in property taxes would be added to the projected figures. Mayor DeVleming invited public comment; no comments were offered. After brief Council discussion of the projections, Mayor DeVleming closed the public hearing at 6:17 p.rn. 2. CONSENT AGENDA: (a) Approval of Regular Council Ivlecting Minutes of August 24, 2004 (b) Approval of Study Session Minutes of September 7, 2004 (c) Approval of Facility Use Agreement with Radio Control Car Club (d) Approval of Account Payables in the amount of $2,402,314.51 (e) Approval of Payroll of August 31, 2004 of $ 154,004.56 It was proved by Mayor DeVleming and seconded by Councilmember Denenny, to waive the reading and approve the consent agenda. Vote by Acclamation: In Favor: Lnanitnous. Opposed: None. Abstentions, None. Motion carried. NEW BUSINESS 3. Second Reading: Proposed Ordinance 04 -037 Amending SVMC 3.25. Gambling Tax — Cary Driskel1 After City Clerk Bainbridge read the title it was moved by Councilmember Munson and seconded by Councilmernber Flanigan to approve ordinance 04 -037. Deputy City Attorney Driskell gave a brief history of the issue, and stated that there have been no additional changes since the first reading, and that he and Director "Thompson believe the allowance of eleven quarters will bring the City and the business owners to the point of the originally intended ordinance. Mayor DeVleming invited public comment. Frick Nelson, of " The Monkey Bar" 10605 E Sprague; and Jeannie Rice of "Bolo's Bar and Grill" S 116 Best Road: Mr. Nelson explained that he has been discussing the eleven quarters issue with Mr. Thompson and feels that there should be no repayment of any back taxes, that the paperwork sent to them was completed correctly, and while he appreciates the plan to try to rectify the situation, he has concerned if new businesses were to open as there would be no tax for such entities for almost three years, and in the meantime., those entities could be using its funds for promotions, etc which would draw a larger clientele; Council Meeting Minuts of 9 -14 -04 Page 2 of 7 Approved; DRAFT that he fails to understand why we can't just go back and change the mistake if a mistake was made; that he has heard there are new casinos corning into the neighborhood. Mr. Nelson suggested the possibility of some type of pro -rated program. In response to Councilmember Flanigan asking Attorney Driskell to address some of the issues raised, Attorney Driskell explained that the City is in position that it cannot disregard legally and lawfully assessed taxes, and he reiterated that this ordinance only addresses those entities with punchboards and pulltabs and not all gambling establishments; that those taxes have to be paid; that staff has evaluated the issue of a new businesses not paying the tax, but that options are limited to an "all or nothing" and that this remedy appears to be the most fair for those still owing taxes. Councilmember Denenny also asked that Attorney Driskell contact the above business concerning their questions of a loss of business and liens on personal property. Attorney Driskell added that the City of Yakima tried to forgive a tax similar to this and matter was overturned as it would have been deemed a gift of public funds. Attorney Driskell said the City is obligated to collect the tax. Vote on the Motion to approve Ordinance 04 -037: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried 4. First Reading: Proposed Ordinance 04 -038 Regarding Clear View Triangles — Marina Sukup After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember _Munson and seconded by Councilmember Flanigan, to advance Ordinance 04 -038 to a second reading to a date to he determined. After Long Range Planning Manager McCormick gave his PowerPoint presentation, Councilmember Munson asked if staff is or will be working on a new ordinance addressing fence permits. Mr. McCormick indicated that requirement is not included but can be added if council desires. In addition, Mr. McCormick indicated the Planning Commission had further fence recommendations so perhaps all fence issues could be addressed at once at a later date. it was also mentioned that if and when this change is addressed, that fence contractors and others affected by such an ordinance should be notified. Mayor DeVleming invited public comment. John Snediker, 18316 E Broadway: stated he feels we arc overreaching on existing property owners although the intent is good; and said the challenge would be to get the information to the public. Bill Gothmann, Planning Commission Chair, 10010 E 48 Avenue: stated that this proposal was presented several times before the Planning Commission, that the Commission reviewed the material and held a public hearing, that there are ordinances that have been in existence for a long time in Spokane County, but were not being enforced; and stated that we arc trying to develop common sense rules and enforce those rules. Mayor DeVleming invited further public comment; no comments were offered. Councilmember Taylor stated that he would prefer not requiring fence permits, that he has not been shown how staff will enforce the clear view triangles, and feels we need to educate the public and fence building companies to make sure they are aware of any new regulations; and that the cost of a fence permit will add to the cost of any homeowner project and he would prefer not to have that requirement. Councilmember Flanigan stated his agreement with Councilmember Taylor, and stated his concerns that citizens will need to change fence lines and then get a building permit; adding that hardware stores and their staff also need to be informed of any new regulations. Councilmember Denenny also stated that he is not in favor of fence permits. It was Council consensus not to bring the fence permit requirement with this ordinance, but perhaps to bring it forward at another time. Vote by acclamation to advance the ordinance to a second reading: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Council Meeting Minuts of 9 -14 -04 Page 3 of 7 Approved: DRAFT 5. First Reading: Proposed Vacation .Ordinance 04 -039 — Marina Sukup After City Clerk Bainbridge read the ordinance title, it was moved by Mayor DeVleming and seconded by Councilmember .Denenny, to advance ordinance 04 -039 to a second reading. Mr. McCormick gave his PowerPoint presentation concerning the background of this proposal, and added that the alley is not required for transportation, that Avista will require a 10 -foot wide strip over and along the north 10 feet of the portion of the area being requested for vacation, and that staff recommends approval subject to meeting the requirements of the ordinance and of Avista's request as stated. Mayor DeVleming invited public comment. Dick Behnr, 3626 S Ridgeview Drive: stated he feels this trade would be in best interest of city. Bob Irish, 124 W 19`'': said he is employed by Gus Johnson Ford, that this alley does not go anywhere and ends in the middle of their lot and doesn't accomplish anything by being there. Vote by Acclamation to advance the ordinance to a second reading: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 6. Motion Consideration: Setting 2005 Budget Public Hearing Dates of October 12 and 26 — Ken It was moved by Mayor DeVleming and seconded by Deputy Mayor Wilhite to approve October 12 and 26 as public hearing dates. Finance Director Thompson briefly explained that the setting of public hearing dates is in conformance with state law. Mayor DeVleming invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried 6a. Motion to Form Ad Hoc. Library Committee — Rich Munson Councilmcmber Munson explained that he has the impression that the community feels a decision has been made. concerning library services; and that he wants to make sure people understand that no decision has been made and no decision will be made until after September 28 when the proposals are due to be received; and to insure we get good, complete citizen input, he recommends forming an ad hoc committee of perhaps three Councilmembers, and two citizens to meet after staff reviews the technical analysis of received proposals; and with staff, to make a recommendation for the next action to be taken by council. It was then moved by Councilmember Munson and seconded by Councilmember Flanigan to establish an ad hoc committee of three Councihnenrbers and two citizens, with procedures to be developed by staff , to fulfill legal requirements, and to have a _first meeting as soon after September 28 as possible. After brief discussion on the committee make -up, it was moved by Councilmember Munson and seconded by Councilmember Flanigan, to amend the motion to form a committee of seven: two Councilmembers and five members of the public. Further Council discussion ensued regarding how many (if any) Councilmembers to include on the committee; staff involvement to ensure procurement procedures are followed; and the issue of timing. Mayor DeVleming invited public comment. PUBLIC COMMENT: John Snediker, 18316 East Broadway Ave: suggested council extend the agreement one year at a time, or longer, to examine the privatization issue, and that he feels more options need to be developed in order to make the best decision. Vole by Acclamation to amend the motion: In Favor: Unanimous. Opposed: None, Abstentions: None. Motion carried to amend the motion. Vote by Acclamation on the amended motion: In Favor: Deputy Mayor Wilhite, and Councilmembers Munson, Taylor, Flanigan, and Denenny. Opposed: Mayor DeVleming and Councihnember Schinnnels. Abstentions: None. Motion carried. PUBLIC COMI ffNTS: No comments were offered. Mayor DeVleming called for a short recess at 7:40 p.m., and reconvened the meeting at 7:50 p.m. Council Meeting Minuts of 9 -14-04 Page 4 of 7 Approved: 0 f 1 DRAFT ADMINISTRATIVE REPORTS: 7. Preliminary 2005 Budt!et Report — Dave Mercier City Manager Mercier, with the assistance of Deputy Manager Regor and Finance Director Thompson explained the preliminary 2005 budget report. Mr. Mercier highlighted the introductory comments, then went into the budget highlights /theme, and followed by giving Council a walk through the variety of budget documents to pinpoint items which relate to the highlights of the budget. Mr. Mercier said that the key phrase of this report is that this is a balanced budget, and added that Council is entitled to adjust the budget any way it sees fit, but there is no necessity to do so as the budget in balanced. M': Mercier also stated that there is an improvement in sales tax revenues for the. second quarter. Other issues discussed by Mr. Mercier included new staff positions related to stormwater utility and CenterPlace, that we are limited to a one percent: increase in property tax, spoke about capital improvements, the street fund, the first comprehensive plan and citizen participation, the five -year plan now expanded to a six -year plan, detailed listing of revenues, public safety including animal control, the court system, and law enforcement; and page three of the accompanying budget documents showing the summary shortfall, ending by stating that a 1% increase in sales tax generates approximately $100,000. 8. Pines /Mansfield Update — Stanley Schwartz/Neil Kersten Public Works Director Kersten explained the background of this Pines/Mansfield Project as noted on his September 14, 2004 Request for Council Action form. Attorney Schwartz then discussed the issues concerning the mitigation agreement; how this project is affected by the Growth Management Act, concurrency and what that means, and the issue that the Pines Mansfield and specifically the Indiana intersection is not operating at an acceptable level of service (LOS). Attorney Schwartz said that when a developer wants to develop and the development has traffic that is fed through the intersection, our traffic analysis indicates that the intersection will continue to fail, and we cannot say that the capital facility (infrastructure) is commensurate or concurrent with the development, thus no permit. To solve this dilemma, Attorney Schwartz explained, we need to enter into a mitigation agreement such as the one Public Works Director Kersten identified; we have the buy -in from all the property owners whose property would put traffic into this road network; and the present property owners have received copies of the mitigation agreement and have returned comments which were incorporated into the agreement, so we feel we have an agreement acceptable to all existing property owners who would be served or benefited by this road system; and that when the City's obligation to make the improvement was $55,000, the . decision was not difficult; however, with the a potential of $900,000 that changes the matter. Attorney Schwartz explained that if we want to permit development to move forward, we need to be able to assure the public that we have infrastructure in place or plan to do so within six years, and we can do that by making a contractual commitment; if the City does not enter into this agreement, then we cannot certify the road system as adequate and we cannot issue a permit until the road is made adequate; and that the risk is, if we promise to build the road system based upon our agreement, and issue permits based upon that agreement, then there is a duty and obligation to fix the road within the six years. Attorney Schwartz said this project is a priority regional project, has been through the necessary steps with SRTC, it appears it will be funded and that the $900,000 figure will likely be reduced. Attorney Schwartz then proposed three decision choices: (1) if we feel we cannot fund or make appropriate to fund the street improvement, then Council should not enter into the agreement; (2) enter into the agreement and assume the funding shortfalls in order to see that the project will be completed, and exercise due diligence to the grant agencies to ask for the money for this high priority project; or (3) tell developers we will enter into the agreement, will commit a certain number of dollars provided we also receive from the Federal or State government a commitment to construct the project; or our promise to perform would be subject to receipt of these federal and state funds; and if the third option is chosen, the City should not issue permits because we don't know if that option can be completed until we receive confirmation of such from the. State and Federal grant agencies; and that it is likely we should have an answer from those agencies by February 2005. Council Meeting Minuts of 9 -14 -04 t'agc 5 of 7 Approved: DRAFT Director Kersten added that those agencies have already delayed an answer for over a year so the February date is not solid; in addition, there arc nine developers and all the developers want to do projects, and together they are contributing 5500,000. Attorney Schwartz added that this only pertains to new developers, and also that the intersection is at capacity; and he also added that Meg Arpin would like it known that she is an attorney representing one of the developers who is very interested in seeing this project move forward; and for some developers this is also an issue of timing as they want to get this done as soon as possible. It was moved by Mayor DeVleming, seconded by Councilmernber Munson, and unanimously agreed upon to extend the Council meeting 30 minutes. Attorney Schwartz said there is also a fourth option: Council could take a position that they will fund a certain amount of dollars, and look to the developers to make up any amount that is required to be paid into this fund; so in working with 5900,000, we could commit $100,000 of City street funds, but the developers would need to come forward with the additional S800,000; and that payment would be made at the time they pull the building permits; we would adjust the cost per trip to account for the S800,000; and we could also provide in the agreement that if federal funds are secured to relieve or reduce that obligation, then the cost per trip to the developer would be relieved accordingly. After further discussion regarding possible options and it was council consensus for staff to move forward with option #4 to see how the developers will respond. 9. Scooters/Motorized Bikes Discussion — Cary Driskell /Josh Leonard After Deputy Attorney Driskell and Legal intern Josh Leonard gave their PowerPoint presentation, Attorney Driskell explained that if Council desires, staff can draft an ordinance regulating motorized bikes and scooters. Council then discussed the issue and stated that a determination needs to be made if a problem exists, to define the problem, and then take action to correct and enforce the problem. Police Chief Walker stated that we do not want to wait for our kids to be impacted with danger by allowing these devices on roads; that they are not bikes; that we need to examine how they are being used in our community; that these devices can be seen up and down some busy roads and are accidents waiting to happen; that the number of accidents will grow as the devices grow in popularity and he feels we cannot wait for statistics to drive an ordinance. it was Council consensus that staff address this issue from a nuisance (noise) and safety perspective. It was moved by Mayor DeVleming and seconded by Councilmenrber Munson to extend the Council meeting another 15 minutes. Vote by Acclamation: Mayor DeVleming, Deputy Mayor Wilhite, Corntcilmembers Schinnnels, Munson, Flanigan, and Denenny. Opposed: Councilmember Taylor. Abstentions: None. Motion carried. 10. Appointment Process: Planning. Commission — Mayor DeVleming; Mayor DeVleming explained that there are two upcoming vacancies on the Planning Commission, that both incumbents David Crosby and Bob Blum would like to be considered for re- appointment, and asked Council's pleasure of automatically re- appointing the incumbents, or opening the vacancies to the public. After brief discussion, it was Council consensus to advertise the openings to allow members of the public to apply, and to encourage the incumbents to also apply. 11. Report on Indexing of Public Records — Chris Bainbridge City Clerk Bainbridge explained that RCW 42.17 requires local agencies to maintain and make available for public. inspection and copying, a current index providing identifying information as to certain records, but that such indexes need not be maintained if to do so would be unduly burdensome, adding that the City does have a policy of assisting people who request public information and of providing public Council ,Meeting AAinuts of 9-14-04 Page 6 of 7 Approved: DRAFT records upon request, and that we do have indexes of certain records such as ordinances and resolutions. It was council consensus to move forward to place a draft ordinance on the next appropriate agenda for first reacting consideration. There being no further business, it was moved, seconded, and unanimously agreed upon to adjourn. The meeting adjourned at 9:40 p.m. ATTEST: Christine Bainbridge, City Clerk Michael .Dc\'leming, Mayor Council Meeting Minuts of 9 -14 -04 Page 7 of 7 Approved; DR.AF'T Attendance: Councihnembers: Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Gary Schimmels, Councilmember Rich Munson, Councilmember (excused) Steve Taylor, Councilmember MINUTES City of Spokane Valley City Council Study Session September 21, 2004, 6:00 p.m. Staff: Dave Mercier City Manager Nina Regor, Deputy City Manager Ken Thompson, Finance Director Greg McCormick, Long Range Planning Manager Cal Walker, Police Chief Marina Sukup, Community Development Director Cary Driskell, Deputy City Attorney Tom Scholtens, Building Official John Hohman, Senior Engineer Sue Pearson, Deputy City Clerk Chris Bainbridge, City Clerk Mayor DeVleming opened the meeting at 6:00 p.m., welcomed all in attendance, reminded everyone that this is a study session, and requested that all electronic devices be turned off for the duration of the meeting. 1. Economic Analysis Charrette for Sprattue Applcwav Corridor - Marina Sukup Community Development Director Sukup introduced Terry Moore, principal for ECONorthwest who has been commissioned to prepare an environmental assessment of the Sprague Appleway Corridor; she mentioned yesterday's community meeting was well attended, and tonight they will summarized that meeting and provide Council with comments from the focus groups which discussed issues last night. Below are notes from their presentation: Terry Moore: gave an overview of the study; said that they decided not to give the same presentation tonight as was given at last night's session with stakeholders and others but will summarize that presentation. He said in order to determine the economic impacts of alternate developed packages in the Sprague Corridor, we need to understand existing and future conditions; and to identify the development packets concerning land use and transportation. Overview of the process: they conducted research and drafted a report which will be available within a week or two after today's council comments; they held workshops on existing conditions and meet with stakeholders, and after tonight they will revise their draft report and comments into a final report which will be available in October, which he mentioned is all on schedule according to contract. Key factors in analysis: they need to know about couplets, bypasses and how our retail markets work Couplets or two-way: consider and justify purpose Now have excess capacity; impact and capacity will depend on business type Couplets can support area development/redevelopment Couplets usually result in Main Street being over congested so the couplet becomes the necessary fix. Bypasses are important. This is not a bypass study but it is important to look at those studies; many comments about what might happen must be put in context of what's going on with the main bypass, which is 190 which is being improved with north/south arterial connections. Study Session Minutes 09 -21 -04 Page 1 of 6 Date Approved by Council: DRAFT Main points about retail markets: he mentioned there is retail strength in Spokane Valley and also evidence for continued growth; they are not expecting retail to take a dive in the Malley; that. transportation is reflective of changes in the corridor and the Sprague corridors have strength; there are some areas of specialization and a large percentage of Valley commercial land is in the corridor; but that there is also evidence of decline; there is vacant and underused land; and he concluded these observations are greater than he has seen in many other cities, and in some parts of the corridor there are relatively high vacancies and a relatively low lease base. The implications for development options are, we must see the big view for land use and transportation in the corridor. That last night they examined different scenarios for the area such as a city center. The big view is that the couplet issue is about land use; what should the corridor look like; and it should be driven by land use and any option must work in context of what we want to achieve in the corridor; five and one -half miles is too much retail and there is evidence of that and as a result we must build on the strength of corridor and rebuild at the weaknesses. The corridor has healthy ends and a weak middle. Part two of the big view is a City Center. All the evidence they heard and read is that citizens want a city center. A City Center could be in any number of places but definitely not in some places; for example, not on the south side of 32" against the hills; but that many feel Sprague would work well and it should be in the Center of Sprague or at U -City. The Couplet decision is not a question of we should do it because we have the money and if we don't do it we are giving away money; their conclusion is we have to re justify the need for couplet, and if we don't change land use in the area he feels we won't be able to justify that need. Land use and transportation should go together. The strength of the couplet is the west end with the auto sales; those companies are doing well; there is also nothing wrong with that part of Sprague coming down from the mall on Sullivan. The problem is in the middle of the corridor, and opportunity for the corridor is in the middle, which is where the people say they want a center. If you put a city center at U -City, there won't be a retail strip any more, but would be an area as a gateway that informs people that have moved into the corridor. To make a city center happen, the area needs to be more attractive and needs land use to be supported by transportation; that five and one -half miles of commercial is too big; that people are too focused on the pros and cons of the couplet and that should not be the focus. Michael Freedman: Following are highlights of his PowerPoint Presentation: Members of the consulting team focused on land use development, capital improvements; they specialized in kinds of problems and opportunities found in the Sprague Corridor. The preliminary ideas for consideration from yesterday's meeting included: a desire to draw on their experience doing corridor revitalization in similar circumstances around the country, and address part of what they learned in other communities faced with similar circumstances, and what are their thoughts on how those lessons might apply to the opportunities and challenges of this corridor in terms of what they found in their research and field work. Commercial corridors have entered a period of accelerating transition, and can be found everywhere; retail is concentrating at major interactions and freeway off - ramps. Anywhere you go commercial corridors put together similar scenarios to what we have. He sees areas replacing what used to be linear patterns of commercial develop, increasing concentrations of heavily anchored retail and entertainment at power centers and off - ramps. Retail is responding to the existence of a highway; and the concentration of major retail power can be seen at off ramps which removes a tremendous amount of buying power over to the freeway. These crossroad located centers are draining economic vitality from properties located everywhere else in and out of the city. This is happening everywhere in America. As you drive down our corridor you get a sense of the history of the corridor, but also a sense of dilapidation, which gives a negative identity associated with the City. Many buildings have outlived their economic life. They found in other communities that now they have to pay attention to where the major crossroads Study Session Minutes 09 -21-04 Page 2 of 6 Dare Approved by Council: DRAFT are as those are the places where there is new net retail. To restore property values and vitality to corridors, land use and development and the design of the thoroughfare must be significantly restricted to reflect investor preferences and to respond to the real pattern of demand in the locality. To optimize the con land values again and make it a highly visible and successful piece of the City; they suggest the following strategies 1. significantly reduce the amt. of land intended for commercial development along corridor. 2. go with the marketplace: provide retail concentrations at major cross roads (in amts that do not overwhelm market demand) in compact, walkable, lifestyle town center configurations. Uses that used to be ok, go away, die away, and there is incontrovertible evidence that this happens. 3. corridor restructuring must be planned in relation to the envisioned pattern of retail in the City and in the region and the comprehensive plan is a major opportunity to plan the healthy co- existence of a pattern of commercial centers. 4. look for opportunities to redevelop grayfield malls no longer advantageously developed; promote the development of a town center at the U -City mall. Geographically, U -City is at the center, is at a crossroads and is ready to go. 5. modify land use and development policies to focus high quality residential, workplace and lodging investment like a mixed use grand boulevard; which will lend to a very successful retail work place, and have residential domination. As part of the comp plan, focus on land use decisions that consider transforming the most damaged segments away from retail, and redevelop them into housing, offices and residences which would all support a town center itself. What form should the residential segments take? Single family homes, or zoned for higher densities like multi family, townhouses? Longer setbacks, larger masses; bigger planting strips; or multi- family that looks similar to large homes to fit in well with neighborhood, that all works well. We also need to figure out how to do that with the corridor, and to do that plus meet market demands for homes without the need for having large mansions. As resources allow, focus capital improvements on setting the stage for residential development in targeted segments where it is damaged, and use capital improvements to create green leafy developments to create what is desired in that area. 6. neighborhood serving retail and services should be planned in limited clusters at strategic locations (facing the corridors). 7. promote continued success of the specialist segments of auto sales and services; and cluster such specialized uses whenever possible. He recommends we bolster the area for the auto sales and build on the best of what's already there. 8. focus street improvement resources to reconfigure each segment to create environments that are supportive of the enhanced market focus of the desired forms of investment; that is; each segment's development types must be paired with the appropriate form of street design. We need to focus improvements on the gateway to create, identify and make highly visible the city's commitment to revitalization, we want to send a positive message and not a negative message. The hardest thing to do and most necessary is to re- envision the corridor as a series of segments with their own market: areas of focus and different right -of -way treatments.. Design must match the needs of development for the area next door. Question and Council discussion (paraphrased): Cormrcilmenrber Taylor: How do you sell this as City center if it takes seven to ten minutes to get there from the nearest highway exit. Michael Freedman: the mall is made up entirely of national retailers which creates a certain kind of environment. The opportunity we have is to pick a local cross roads where land is available and which is geographically central to the town itself, and to create a different kind of place, not to compete with the mall but more of an anti -mall conglomeration with shared parking, walking orientated, cafes, town green, new town hall, a kind of place where the community gathers and where people go to lunch. We have to keep in mind that the life-style retail is the now the hottest thing; major investors want to be inside urban Study Session Minutes 09 -21 -04 Page 3 of 6 Date Approved by Council: DRAFT environments; he looked at single family housing in this area and stated we should keep in mind that the baby boomers are now moving out in greater numbers and want to live by cafes, bookstores, art galleries, and theatres. Terry Moore: you only need a small amount of multi - family residences; other areas generally show a 601/40 split, and with that split we will only need less than five percent of the multifamily market into this type of unit. Michael Freedman: says in connection with transportation issues, it is essential to work with a good economic study and a good economist, so the community is not dreaming of an investment it can't get. He feels the land use pattern must be developed within realistic frameworks, but that there are limits; configuration of a roadway should he set to follow, serve and instigate what. the market could deliver; we don't want people to cross five lanes of traffic, it would be better to have office or housing on one side so those people can be customers of the downtown uses on the other side. Tina Fueston: integrating transit depends on what people want; with greater densities we don't want a lot of connecting roads and so transit doesn't make a lot of sense, but with multi - family, transit does make sense. Michael Freedman: In response to Councilmember Denenny's question about not having overhead wires; this should be a prioritization issue; that up to a certain point it is not worth doing undergrounding because it's not just wires making the condition; and with the first five to ten million, you can get more for the buck to develop in ways to hide most wires; and later have it more of a priority to do undergrounding. Now undergrounding would be very expensive, usually newly incorporated cities should probably not do undergrounding because it would blow the whole pot. Additionally, suicide lanes are very dangerous and you don't get much from them. He found he could put in a narrow landscape medium down the middle of the street, and steal 16' from the middle to get eight foot parking on both sides, and add parallel parking curbside. The dealership communities tell him there is a segment of their customer base that buys cars on impulse so curbside parking would be advantageous. Dave Mercier: asked where are the next most likely nodes along the corridor that could benefit from a similar approach? Michael Freedman: said there are several options: if you divide the area into three- thirds, one seems to be a pretty strongly established commercial development in old - fashioned traditional forms in boxes, parking lots and big signs like up from Sullivan to the mall, and in the area of Sullivan to Pines. That is an area that can be improved because it is not flattering to business. The City can invest to improve signage, street improvements, or even have a business improvement district. On the other side are the auto sales and services. He suggests we try to find a way that the community can partner with them to make sure this is marketed as a growing and continued strong regional center to come buy a car. Terry Moore: said they have a legal requirement to get a plan done and a process is going that is part of the comp plan, to make a decision of where do you want to start and where you want things to go; and it is not clear that the first investment should be the middle; that maybe working at the two ends to make sure auto and retail ends are right would be a better start, or maybe start with the. gateway improvement to show this is start of something big. Deputy Mayor Wilhite: asked about one way or two -way. Michael Freedman: said that the street design should serve the development; this site is a site already in ownership and has visibility on both sides; and the most important place to be is where someone does not have to go across traffic on the way home. Turning into two -way would be problematic, and the evening commuters would have to turn across traffic to get in. NEAT STEPS: Terry Moore: explained that the next steps are to have a draft report to council, that the report is almost written and includes everything up through the history, existing conditions, and retail,. He feels they could have a draft report to Council within a couple weeks; allow council time to examine the report and to get comments back to the consultants, and then return the report back to council within a few more weeks with the hope of having a final report the end of October or early November. . Study Session Minutes 09 -21 -04 Date P.pproved by Council: Page 4 of 6 DRAFT Tincr Fueston: having the couplet one or two ways is not the major issue as either way works Part of the basic question is we need to decide what is the function; we inherited that structure with the intention of having it as a primary commute through this valley. The couplet one way or two or not is not the central question: we need to decide on land use and let the infrastructure support it Council thanked the consultants for their presentation. it was Council consensus to move forward with preparing draft report. Mayor DeVleming called for a recess at 7:55 p.m., and reconvened the meeting at 8:12 p.m. 2. Presentation of Traffic impact on Couplet — Evan Marques Terry Lynch of the Spokane Valley Business Association, introduced Evan Marques, Gonzaga student to give his presentation on his study of the couplet. Evan Marques thanked the Mayor and Council for the opportunity to speak, and then went over his PowerPoint presentation. Mr. Marques added that in his study, professional offices were not affected by the traffic patterns so most of his contacts were with retailers. Council thanked him for his presentation. 3. Budtzet Discussion- David Mercier, Nina Regor, and Ken Thompson City Manager Mercier explained that this is another in a series of budget considerations for the 2005 budget, and staff wants to propose the for council consideration: 1. Need to brief council on stormwater utility and get direction to move forward with multi -year financial plan 2. Hope to come to conclusion of what to do with the list of theoretical predictions for 05 budget 3. Hope to prompt council consensus of what would be the gross amount of money to be allocated for outside agencies 4. Direction as to what next we can assemble and present for council information and consideration Deputy City Manager Regor explained the stormwater utility and background information section of the presentation; and added that any changes would need to be reflected to certify any assessment roll with enough time to submit information to the County by the appropriate deadlines. After discussion of the rates as shown on slide #2, Council instructed staff to begin work on the necessary Resolution. City Manger Mercier explained the details of slide 6, which shows the general fund looking forward; and pointed out the significant and annually increasing deficits on each forward looking year; he mentioned he feels it is important to have a reasonable view of the financial trends so as budget decisions are made in the current year, they are done so in context of these economic trends, and said that the major financial concerns are not for 2005 but for years beyond that. Finance Director Thompson discussed the 1% limit listed on slide 7; and highlighted page 9 concerning stafrs recommendation to reduce the budget. Deputy Mayor Wilhite stated that based on what the Finance Committee looked at, she appreciates taking a look at this so council can begin to determine where to conserve. There were no council objections to pull the amounts indicated and to prepare revised sheets for further consideration. in reference to the accompanying information concerning outside agencies, after Council review of what was allocated last time, and discussion on the allocation amounts for the upcoming year, it was Council consensus to leave the total allocation at $100,000, and for each Councilmember to go through the material and give recommendations to Deputy Manager Regor who will give a summary of all recommendations at the October 19 Study Session. Councilmembers should attempt to get information to Ms. Regor by next Tuesday. City Manager Mercier then discussed the slide on page 14, and stated there are two problem statements: deficits in the general fund in the second column per year, and deficits in the street fund in next column. He mentioned we have the lowest number of full time employees of all Washington cities with populations over 50,000, and our workforce numbers put us at one step below the lowest community. He Study Session Minutes O9-21 -04 Page 5 of 6 Date Approved by Council: DRAFT stated he feels we are at shoe- string level for all programs offering at the moment, that the options are to either select programs to reduce like code enforcement or the aquatic program, or if no programs are eliminated we would have to turn attention to the largest segment of the budget which is public safety; and within that largest expense is law enforcement; and that we would have to do programmatic cuts to stay within the limited amount of revenue for each preceding year. It was moved by Mayor DcVleming, seconded by Councilmember Denenny, and unanimously approved to extend the meeting 30 minutes. Deputy Mayor Wilhite, speaking for the finance committee, stated that they have looked at the projected forecast to see where to reduce in 2005 to have the balance budget; that for the long term decline, we need to look at how to solve that problem, inform the public where. our funds come from, and ask staff to look at an increase in sales tax and how much that would help to close the gap; or other alternatives to accomplish that goal. After further council consideration and discussion concerning the financial plan, it was Council consensus to come back to re- examine the options in order to bridge the budget gap. 4. Advance Agenda Additions — Mayor DeVleming Councilmember Flanigan asked that we add Mayoral Appointments for the September 28 agenda to fill a vacant position in the Lodging Tax Advisory Committee; and also asked City Clerk Bainbridge to post the ad concerning the Lodging Grant RFP and mail the RFP to those as has been done in the past. 5. Council Check -in — Dave Mercier City Manager Mercier said staff has been working with representatives from the State Auditor's office as they perform their audit, and because this is the first time working with us, they have looked at our policies, practices and procedures and will provide a preliminary report within the next few weeks; that they met last week and there are no findings, no problems, and we anticipate a clean audit report. In reference to the following year's estimated $96,000 cost to perform that audit, Finance Director Thompson said the auditors have left that determination open for conversation as why the audit should be less, which we will argue based on the number of transactions, ordinances, resolutions, and employees, and we feel we can build a good case for a lesser fee. 6. City Manager Comments — Dave Mercier No Comments. There being no further business, the meeting adjourned at 9:20 p.m. ATTEST: Christine Bainbridge, City Clerk Michael DeVleming, Mayor Study Session Minutes 09 -21 -04 Page 6 of 6 Date Approved by Council: Meeting Date: 9 -28 -04 City Manager Sign -off: CITY OF SPOKANE VALLEY Request for Council Action Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Approval of Voucher List of 9 -10 -04 and 9 -16 -04 in the total amount of $409,635.48 for voucher numbers: 5524 through 5553; and 5561 through 5591. OPTIONS: RECOMMENDED ACTION OR MOTION: Approve claims vouchers as listed above, totaling $ 409,635.48 BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Mary Baslington ATTACHMENTS Voucher Lists vchlhst 09/10/2004 11:45:54AM Bank code : apbank Voucher 5524 5525 5526 5527 5528 5529 5530 Date Vendor 9/8/2004 000631 HIGHWING CONSTRUCTION 9/9/2004 000630 PERRIGO, KURT 9/10/2004 000335 ALTON'S TIRE 9/10/2004 000505 H & H FINANCIAL SERVICES 9/10/2004 000632 INTERNATIONAL CODE COUNCIL 9/10/2004 000117 JOURNAL NEWS PUBLISHING Invoice Voucher List Spokane Valley 09/08/04 Refund 09/07/04 Planning 06 -86047 9012004 9/10/2004 000441 HOME DEPOT COMMERCIAL CREDIT 6035 325 4085 0983 04- 5219813 25019 25020 25021 25022 25023 25024 25025 25026 25027 25028 25029 25030 25031 25032 ` \,. _ 5531 9/10/2004 000012 JOURNAL OF BUSINESS INV001918520 PO # Description /Account REFUND PERMIT OVERPAYMENT Total : COMMUNITY MEETING JANITOR Total : VEHICLE MAINTENANCE COPIER LEASE PAYMENT SMALL TOOLS & MINOR EQUIPMEP Total : MEMBERSHIP DUES ADVERTISING - 9/3 ADVERTISING - 9/3 ADVERTISING - 9/3 ADVERTISING - 9/3 ADVERTISING - 9/3 ADVERTISING - 9/3 ADVERTISING - 9/3 ADVERTISING - 9/3 ADVERTISING - 9/3 ADVERTISING - 9/3 ADVERTISING - 9/3 ADVERTISING - 913 ADVERTISING - 9/3 ADVERTISING - 9/3 Total : Total : Total : Total : Page: 1 Amount 804.43 804.43 30.00 30.00 23.12 23.12 201.04 201.04 21.56 21.56 180.00 180.00 97.50 53.25 40.50 66.00 63.00 63.75 64.50 64.50 63.00 64.50 63.75 63.75 25.00 45.75 838.75 ADVERTISING - CLO5VP 140.00 Page: 1 vchlist Vouic'ner List Page: 2 09/10/2004 11:45:54AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description /Account Amount 5531 9/10/2004 000012 000012 JOURNAL OF BUSINESS (Continued) Total : 140.00 5532 9/10/2004 000635 KUHTA, SCOTT 09/08/04 SA Reimb. SMALL TOOLS & MINOR EQUIPMEP 9.92 Total : 9.92 5533 9/10/2004 000634 LOTTMAN, DAVID R. 09/07/04 Refund REFUND BUILDING PERMIT 50.00 Total : 50.00 5534 9/10/2004 000033 MCPC 4601047 40267 LATERAL FILES 1,073.46 4601048 40294 OFFICE SUPPLIES 128.21 Total : 1,201.67 5535 9/10/2004 000258 MICROFLEX INC. 00015140 SALES TAX AUDIT PROGRAM 495.42 00015179 SALES TAX AUDIT PROGRAM 490.50 Total : 985.92 5536 9/10/2004 000132 MODERN ELECTRIC WATER COMPANY Nov03 STREET LIGHTING POWERTWATEF 9,149.71 Total : 9,149.71 5537 9/10/2004 000636 MOORE IACOOFANO GOLTSMAN, INC. 0016884 PROFESSIONAL SERVICES - MAST 5,714.50 Total : 5,714.50 5538 9/10/2004 000040 MUNICIPAL RESEARCH & SERVICES, CI 09/07/04 MRSC 40302 PUBLICATIONS 75.00 Total : 75.00 5539 9/10/2004 000193 NORTHWEST CHRISTIAN SCHOOLS Oct. 2004 Rent OCTOBER 2004 RENT 22,738.68 Total : 22,738.68 5540 9/10/2004 000243 NORTHWEST SIGN SUPPLY 703133 40304 PLOTTER PAPER 133,64 Total : 133.64 5541 9/10/2004 000322 QWEST 509 - 924 -4707 493B TELEPHONE CHARGES 80.82 Total : 80.82 5542 9/10/2004 000415 ROSAUERS U -CITY 482954 MEETING & OFFICE SUPPLIES 15.31 544875 MEETING SUPPLIES 76.15 Total : 91.46 Page: 2 vchlist 09/10/2004 11:45:54AM Bank code : apbank Voucher Date Vendor 5543 9/10/2004 000003 ROYAL BUSINESS SYSTEMS 5544 9/10/2004 000172 SPOKANE COUNTY ENGINEERS 5546 9/10/2004 000398 TAN MOORE ARCHITECTS 5547 9/10/2004 000167 VERA WATER & POWER 5548 9/10/2004 000023 VERISIGN, INC. 5549 9/10/2004 000038 WASTE MANAGEMENT OF SPOKANE 5550 9/10/2004 000633 WCPDA 5551 9/10/2004 000255 WFOA 5552 9/10/2004 000129 WRPA 5553 9/10/2004 000089 XO COMMUNICATIONS 30 Vouchers for bank code : apbank Invoice 101438 5545 9/10/2004 000090 SPOKANE COUNTY INFORMATION, SYS 41134 Voucher List Spokane Valley 9/2/04 Request No. 9 09/10/04 Vera 3300238710 1308985- 2681 -4 1308986- 2681 -2 1308987- 2681 -0 1308988- 2681 -8 1308989- 2681 -6 09/03/04 MS Seminar 2150 04 -325 0104348914 PO # Description /Account FAX MACHINE REPAIR SUE GOLMAN TRAINING WRPA MEMBERSHIP TELEPHONE/DSL CHARGES Total : 04 -31 COUNTY ENGINEERING SERVICES Total : Total : MIRABEAU POINT CENTERPLACE I Total : STREET POWER LIGHTING/WATEF Total : ON -LINE REGISTRATION & SECURI Total : WASTE MANAGEMENT SERVICES WASTE MANAGEMENT SERVICE WASTE MANAGEMENT SERVICE WASTE MANAGEMENT SERVICE WASTE MANAGEMENT SERVICE Total : CONFERENCE REGISTRATION Total : MARY BASLINGTON TRAINING Total : Total : Total : Bank total : Page: 3 Amount 109.29 109.29 227,639.39 227,639.39 90.00 90.00 24,910.61 24, 910.61 497.73 497.73 59.95 59.95 260.10 191.91 260.10 158.25 260.10 1,130.46 200.00 200.00 200.00 200.00 150.00 150.00 1,276.03 1,276.03 298,733.68 Page: 3 vchlist 09/10/2004 11:45: 54AM Bank code: apbank Voucher Date Vendor Invoice PO # Description /Account Amount 30 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Finance Director Date Vouener List Spokane Valley Page: Total vouchers : 298,733.68 Page: 4 vchlist 09116/2004 4:42:48PM Bank code : apbank 3 Voucher List Page: 1 Spokane Valley Voucher Date Vendor Invoice PO # Description /Account Amount 5561 9/17/2004 000037 AMERICAN LINEN 475959 FLOOR MAT SERVICE 45.65 Total : 45.65 5562 9/17/2004 000030 AVISTA UTILITIES Avista 2004 STREET LIGHTING /SIGNAL POWEF 22,394.87 Total : 22,394.87 5563 9/17/2004 000604 CAMERON CONTRACTING, INC. 2217 1116 2004 -0065 40296 REM & REPLC 40'X5' SW & CURB 1,828.00 Total : 1,828.00 5564 9/17/2004 000109 COFFEE SYSTEMS INC 23929 COFFEE SYSTEMS, INC. 84.71 Total : 84.71 5565 9/17/2004 000606 COLUMBIA FIBER SOLUTIONS 3856 9/10/04 DARK FIBER LEASE 30.00 Total : 30.00 5555 9/17/2004 000123 DAILY JOURNAL OF COMMERCE 3159126 ADVERTISING 127.50 Total : 127.50 5567 9/17/2004 000117 JOURNAL NEWS PUBLISHING 25055 ADVERTISING 61.50 25058 ADVERTISING 33.75 25059 ADVERTISING 83.25 25060 ADVERTISING 42.75 Total : 221.25 5568 9/17/2004 000012 JOURNAL OF BUSINESS INV001918510 ADVERTISING 140.00 Total : 140.00 5569 9/17/2004 000033 MCPC 4603217 40298 OFFICE SUPPLIES 1,264.90 4604647 40301 OFFICE SUPPLIES 193.98 Total : 1,458.88 5570 9/17/2004 000258 MICROFLEX INC. 00015151 TAXTOOLS SOFTWARE RENTAL - I 559.23 Total : 559.23 5571 9/17/2004 000239 NORTHWEST BUSINESS STAMP 50273 40303 PRE -INKED STAMPS 252.90 Total : 252.90 Page: 1 vchlist 09/16/2004 4:42:48PM Bank code: apbank Voucner List Page: 2 Spokane Valley Voucher Date Vendor Invoice PO # Description /Account Amount 5572 9/17/2004 000307 OFFICE OF THE STATE TREASURER 09/15/04 State Treas STATE REMITTANCES 51,584.09 Total : 51,584.09 5573 9/17/2004 000638 PEAVEY, EUGENE 09/14/04 Refund REFUND SHELTER RENTAL DEPO: 50.00 Total : 50.00 5574 9/17/2004 000119 PIP PRINTING 1330028074 40274 BUSINESS CARDS 122.41 Total : 122.41 5575 9/17/2004 000358 REGOR, NINA 09/14/04 NR Reirnb. MILEAGE AND MISC. REIMBURSEN 98.88 Total : 98.88 5576 9/17/2004 000341 RICOH CORPORATION 04105673988 COPIER RENTAL PAYMENT 245.39 04105674464 COPIER RENTAL PAYMENT 410.78 04105696496 COPIER RENTAL PAYMENT 237.82 Total : 893.99 5577 9/17/2004 000415 ROSAUERS U -CITY 481359 MEETING SUPPLIES 3.71 Total : 3.71 5578 9/17/2004 000003 ROYAL BUSINESS SYSTEMS 356900 MAINTENANCE PER COPY CHARGI 285.00 356903 MAINTENANCE PER COPY CHARGI 244.92 356904 MAINTENANCE PER COPY CHARGI 99.14 356905 MAINTENANCE PER COPY CHARGI 188.82 356906 MAINTENANCE PER COPY CHARGI 172.39 3596907 MAINTENANCE PER COPY CHARGI 297.14 Total : 1,287.41 5579 9/17/2004 000229 SATURDAY NIGHT INC. 56253 PARK &REC SHIRTS 115.55 56279 PARK & REC SHIRTS 159.12 56369 PARK & REC SHIRTS 78.43 56425 PARK & REC SHIRTS 72.64 56509 PARK & REC SHIRTS 31.13 Total : 456.87 5580 9/17/2004 000172 SPOKANE COUNTY ENGINEERS 16112 COUNTY ENGINEERING SERVICES 1,422.01 16213 COUNTY ENGINEERING SERVICES 5,049.85 Page: 2 vchlist Voucher List Page: 3 09/16/2004 4:42:48PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description /Account Amount 5580 9/17/2004 000172 000172 SPOKANE COUNTY ENGINEERS (Continued) Total : 6,471.86 5581 9/17/2004 000308 SPOKANE COUNTY PROSECUTING, ATl 09/15/04 Prosecuting CRIME VICTIMS COMPENSATION F 734,58 Total : 734.58 5582 9/17/2004 000323 SPOKANE COUNTY UTILITIES 911/04 Billing Mo. MONTHLY SEWER CHARGES 621.99 Total : 621.99 5583 9/17/2004 000406 SPOKANE REGIONAL CVB 9/1/04 TOURISM MARKETING CONTRACT 12,500.00 Total : 12,500.00 5584 9/17/2004 000328 SPOKANE VALLEY SENIOR, CITIZENS A 09/15/04 Reimb. REIMBURSEMENT FOR INTERNET 37.99 Total : 37.99 5585 9/17/2004 000211 STATE TREASURER 23201 0036449 LICENSE RENEWAL 116.00 Total : 116.00 5586 9/17/2004 000516 TETRA TECH/KCM 143204 thru 8/04 40174 SWALE EVALUATION THRU 8/04 7,911.80 Total : 7,911.80 5587 9/17/2004 000639 THE DUKES AUTO CLUB 09/15104 Refund REFUND SHELTER RENTAL DEPO: 50.00 Total : 50.00 5588 9/17/2004 000093 THE SPOKESMAN- REVIEW 42365 8/31/04 ADVERTISING 397.90 Total : 397.90 5589 9/17/2004 000177 U.S. POSTAL SERVICE 09/15/04 Postage POSTAGE FOR SENIOR CENTER N 176.64 Total : 176.64 5590 9/17/2004 000337 UPS 0000Y3F950374 UPS DELIVERY SERVICE 7.05 Total : 7.05 5591 9/17/2004 000167 VERA WATER & POWER 09/07/04 Vera STREET POWER LIGHTING/WATEF 235.64 Total : 235.64 31 Vouchers for bank code : apbank Bank total : 110,901.80 31 Vouchers in this report Total vouchers : 110,901.80 Page: 3 vchlist 09/1612004 4:42:48PM Bank code : apbank Voucher List Page: 4 Spokane Valley Voucher Date Vendor Invoice PO # Description /Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the Tabor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Finance Director Date Page: 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 28, 2004 City Manager Sign -off: Item: Check all that apply: 0 consent ❑ old business © new business LI public hearing information ❑ admin. report © pending legislation AGENDA ITEM TITLE: Second Reading Consider an Ordinance amending provisions relating to "Clear View Triangles" GOVERNING LEGISLATION: Spokane Valley Ordinance 03 -53 and 03 -83. PREVIOUS COUNCIL ACTION TAKEN: City Council was briefed on the proposed changes in June 29, 2004. On July 20, 2004, City Council was brief on the enforcement implications of the proposal. Planning Commission held a public hearing on August 26, 2004, and recommended approval. City Council advanced the ordinance to a second reading on September 14, 2004. BACKGROUND: Ordinance No. 03 -83 (the "Nuisance Ordinance) provides that the Public Works Director will promulgate policies relative to "clear view triangles." The Interim Zoning Regulations Section 14.810.020 of the Interim Zoning Regulations provides measuring standards for "clear view" triangles and regulates the placement of fences and vegetative screens, including hedges and shrubbery, although the provisions have never been enforced and may be more appropriate to rural systems than urban areas. This section also regulates the fencing around swimming pools which was superseded by the International Codes on July 1, 2004. The Public Works Department proposes to establish the requirements for "Clear View Triangles" by ordinance, within the Spokane Valley Uniform Development Code, to be enforced by the Community Development Department. The proposed ordinance will also relax the fencing requirements along flanking streets to permit six foot fences, provided they do not encroach on the `clear view triangle." The proposed standards measure the triangle from the curb or edge of pavement, rather than from the centerline of the street, as is presently the case. The proposed provisions eliminate the problems associated with different right -of -way widths and is more clearly understood by property owners. A determination of Non - Significance was issued on May 26, 2004 and a draft proposal was submitted to CTED and other agencies for their review. OPTIONS: Approve, provide additional direction to staff or disapprove. RECOMMENDED ACTION OR MOTION: Approval. BUDGET /FINANCIAL IMPACTS: Not applicable. STAFF CONTACT: Marina Sukup, AICP, Community Development Director ATTACHMENTS: Draft Ordinance CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ~f ORDINANCE NO. 04-038 DRAFT AN ORDINANCE. OF THE CITY OF SPOKANE VALLEY, WASHINGTON, ESTABLISHING SECTION 7.06 OF THE SPOKANE VALLEY UNIFORM DEVELOPM ENT CODE; AMENDING ORDINANCE No. 03 -053 BY AMENDING SECTION 14.810.020 FENCES OF TITE INTERIM ZONING CODE; AMENDING ORDINANCE No. 03 -83 RELATING TO THE PROHIBITION OF NUISANCES; PROVIDING FOR SEVERABI AND EFFECTIVE DATE. WHEREAS, the Interim Zoning Code adopted by the City of Spokane Valley pursuant to Ordinance 03 -053 regulates the placement of fences and vegetative screens, including hedges and shrubbery; and WHEREAS, Ordinance No. 03 -083 Prohibition of Nuisances effective on October 23, 2003 provides that vegetation, buildings, structures and fences that obstruct or hinder the use of any public walkway, sidewalk or street, or that obstructs or obscures the view of traffic or traffic control devices are prohibited nuisances; and WHEREAS, Ordinance No. 03 -83 further provides that the Public Works Director will promulgate policies relative to "clear view triangles"; and WHEREAS, the Community Development Director is responsible for the enforcement of nuisance ordinances; NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Section 7.06 of the Spokane Valley Uniform Development Code is hereby established to read as follows: "Section 7.06. Clear View Triangle A clear view triangle is a measurement applied at the intersection of two streets or the intersection of an alley or commercial driveway and a street, to ensure unobstructed vision of motorists and pedestrians. Within the clear view triangle, the space between three and seven feet above grade must be unobstructed (See Figure 7.06) and calculated as follows: Ordinance 04-038 Visibility Triangles Vegetation within clear - view triangle Page 1 of 5 Posted Speed Distance (in MNI-1) (in feet) 25 70 30 95 35 110 DRAFT a) Uncontrolled Intersection: the right isosceles triangle having sides of fifty feet (50' -0 ") measure along the curb line of each intersecting local access street (or five feet from edge of pavement for a street with no curbs), alley or commercial driveway (See Figure 7.06.a) ; or b) Stop Controlled Intersection: the right triangle having a sixteen foot (16' -0 ") side measured along the curb line of a local access street (or five feet from edge of pavement for a street with no curbs), alley or commercial driveway, and the distance shown on Table 7.06..1 based on posted speed along the side along the curb line of the intersecting street (or five feet from edge of pavement for a street with no curbs)(See Figure 7.06.b) ; or Figure 7.06.b Stop Controlled Intersection LOCAL ACCESS 5 IRE E1 Figure 7.06.a. uncontrolled Intersection Table 7.06.1 c) In cases including, but not limited to, arterials with posted speeds in excess of 35 m.p.h., one - way streets, steep grades and sharp curves the City Traffic Engineer will determine the appropriate measurement. Ordinance 04 -038 Visibility `Triangles Page 2 of 5 DRAFT Section 2. Section 14.810.020 Fences of the Spokane Valley Interim Zoning Code is hereby amended to read as follows: "14.810.020 Fences I . No sight- obstructing fence more than thirty -six (36) inches in height nor any non - sight- obstructing fence (cyclone) more than forty -eight (48) inches in height may be erected and /or maintained within the required front yard er- required -#laul t.reet -yflrd of any lot used for residential purposes. Within a P.U.D. a fence may exceed the height limit specified herein if designated on a preliminary site plan when approved by the Hearing Body as part of the development concept. Such fence shall not exceed six (6) feet in height, although entranceway gates, arches, covered entrances, support structures, etc., may exceed this height when a specific design is presented and approved by the Hearing Body. When perimeter fencing is used with a P.U.D. design, a minimum of five (5) feet of landscaping is required between such fences and public /private pedestrian or roadway rights -of -way. Hedges, shrubbery, or other materials used in lieu of a fence and not a part of a landscaping requirement per Section 14.806.040, yet serving the same function as a fence, shall be considered a fence. A residential fence exceeding a height of six (6) feet requires a variance from the Hearing Body; 2. Neither residential, commercial or industrial fencing, nor any sight obstruction which constitutes a hazard to the traveling public a .. - • . • . - - , shall be permitted on any corner lot in any zone within the area designated as the "clear view triangle" pursuant to the standards established in Section 7.06 of the S okane Valley uniform Development Code. rrfetasurittg : t -frem- the- eenteFef-twe- inteFseetieg eal- aeeess- streets- trleng -the et her- vegetetieta- net- eenstitetl f,-- aleng- trhe -ee stfeet- therreenneeting- the -two peinis- wit —a-sir ht-4ine- ferni1 g- tare- hypeteause -e4 the- elentr -view triangle-(-See-Glettr View- T- rittmgle- Figure 2) Trees •within- the-el ear -vie iande- sht4ll- htwe-their- bFanehes C- euftty- lbttgitteef-shall_detertantine 3. substefaftifal- ee+tstn a Seek -feN s Ordinance 04 -038 Visibility Triangles, e- rnaintaifled -te tde- elevtttien- cif - the- eenter a of- Nye- adjtteent•s(reea- ln-•ases4n ing- peal- •is- leeated -s# tall -be- surrounded- hy- ti- fenee -ef e- provided -with jfteent-g grade- which -eaue- leaked -©r-et rerwis^e -seen ely -sli if (4) feet -in height surretandiftgd #e- peolref ' the-yard- urea -i td -such- fenced -area - lateh- openable- errl y- frertrthe- peel - side- of-the- fence - located tsif fared- tgtralify- as- a- substibtte- for -the- required- fence- as- a- aoeatts -ef 47 3. In the Exclusive Agricultural, General Agricultural, RR -10, SRR -5 and SRR -2 Residential, and Mining zones, electric fences shall be permitted in accordance with the following standards: a. Electric fences shall be for the confinement of animals and control of predators. Page 3 of 5 DRAFT' b. Electric fences shall conform in all respects to the Washington State Rules and Regulations for electrical wiring, RCW 19.28, as to voltage, amperage, safety factors, and shall be energized only with Underwriters Laboratories approved exciting equipment. c. Electric fences shall be marked with warning signs at least twenty -four (24) square inches in area located every one hundred and fifty (150) feet. in the EA and GA zones when the area of the property concerned is twenty (20) acres or more and, providing further, where the fences are not adjacent to a public highway or platted area, the use of conspicuous insulators shall be considered sufficient warning when approved by the State Electrical Inspector. d. Electric fences shall be prohibited in all industrial, Business, RS and SR -1 thru UR -22 Residential zones. 6.4. Barbed wire fences shall be prohibited in RS and SR -I/2 thru UR -22 Residential zones. In the B -2, 13 -3 and Industrial zones, barbed wire may be used for security purposes only on the upper one- quarter (1 /4) of the fence. 4. S. Nonresidential fences in the Industrial, Business and Mining Zones are allowed up to eight (8) feet in height. Section 3. Ordinance 03 -083 is amended to read as follows: Section 4. Nuisances Prohibited. No person, firm or entity shall erect, contrive, cause, continue, maintain or permit to exist any public nuisances within the City. Prohibited public nuisances include, but are not limited to: A. Vegetation. 1. Overhanging limbs or branches that are less than eight (8) feet. above a public walkway or sidewalk, or less than fourteen (14) feet above a public street. 2. Vegetation that obstructs or hinders the use of any public walkway, sidewalk or street, or that obstructs or obscures the view of traffic or traffic control devices, pufsuent- to -clear . ::-b - . .. . _ WeF4 provided in Section 7.06 of the Spokane Valley Uniform Development Code. 3. Any growth of noxious weeds or any toxic vegetation shall be subject to WAC 17.750 as currently adopted and hereafter amended. 13. Building, Structures, Fences. 1. Buildings or portions thereof which a are deemed dangerous by the Spokane Valley Building Code . . - . _ - _ angereus Buildings)) provided that such conditions or defects exist to the extent that life, health, property or safety of the public or the structures occupants are endangered. 2. Any fence that obstructs or hinders the use of any public walkway, sidewalk or street, or that obstructs or obscures the view of traffic or traffic control devices, pttisuunt- te- eletif bli as provided in Section 7.06 of the Spokane Valley Uniform Development Code. Ordinance 04-038 Visibility Triangles Page 4 of 5 C DRAFT Section 5. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect following its passage and subsequent publication in the official newspaper of the City as provided by law. ATTEST: PASSED by the City Council this day of 2004. City Clerk, Christine Bainbridge Approved as to Form: Deputy City Attorney, Cary Driskell Date of Publication: Effective Date: Mayor, Michael DeVleming Ordinance 04 -O38 Visibility Triangles Page 5 of 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 28, 2004 City Manager Sign -off Item: Check all that apply ❑ consent ❑ old business [l new business ❑ public hearing ❑ information ❑ admm report Ei pending legislation AGENDA ITEM TITLE: Street Vacation Request STV -04 -04 for a 20 foot alley on Lewis Road located east of 1'' Avenue between Assessor's Parcel Nos.•15192.01 tl I and 45192.0102. PREVIOUS COUNCIL ACTION TAKEN: City Council adoption of Ordinance No. 04 -001 (Street Vacations) in January 2004, and on July 27, 2004, authorized a public heanng before the Planning Commission on August 26, 2004 (Resolution No 04 -023). Council aadvanced the ordinance to a second reading on September 28, 2004 BACKGROUND: McCallum Ford Sales, Inc., P.O. Box 13309, 8200 E. Sprague Avenue, Spokane Valley. WA 99213, the owner of Parcels No. 45192 0101 and 45192.0102 requests the abandonment of a twenty foot alley located between the two parcels. Property to the east is fully developed. Following the public hearing, Planning Commission recommended approval subject to compliance with the provisions of the ordinance and the reservation of a ten foot strip over and along the north ten feet of the alley for an Avista overhead electric distribution line. f • • • 1� • • • OPTIONS: Approve: provide staff with additional direction, or disapprove RECOMMENDATION: Approval subject to compliance with the provisions of the ordinance and the reservation of the Avista 10 -foot electnc distribution line. STAFF CONTACT Marina Sukup, AICP, Community Development Director Avista Utilities 74 i i East Mission Po Box 3727 MSC -25 Spokane, Washington 99220-3727 Telephone 509- 429 -0500 Tall Free E00 -727 -9170 Fact rile 509.495.9734 September 14, 2004 Marina Sukup Community Development Director City of Spokane Valley 11707 East Sprague Ave, Ste 106 Spokane Valley, WA 99206 RE: Vacate portion of Alley Vicinity of Sprague and Vista Dear Marina: Avista has no concerns regarding the aforementioned vacation request provided that the approved ordinance provides for a 10 -foot wide strip over and along the North 10 feet of that portion of the Alley the vacation is requested. This will cover the existing Overhead Electric Distribution Line now situated thereon. If you have any questions, please feel free to contact me at (509) 495 -8536. Sincerely, Priscilla Sprague Real Estate Assistant cc: Claude Kaler, Avista 495 -4441 • 01S TA' Utilities An Officio of kvista Corp. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 04 -039 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, PROVIDING FOR TIME VACATION OF AN UNiMPROVEID TWENTY (20)- FOOT ALLEY LOCATED EAST OF ViSTA ROM) APPROXIMATELY ONE BLOCK SOUTH OF SPRAGUE AVENUE, AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS, the City Council through Resolution initiated the vacation of an unimproved twenty (20) -foot alley located between Parcels No. 45192.0101 and 45192.0102, east of -Vista Road, approximately one block south of Sprague Avenue, by providing that a hearing on the proposal to vacate the above street would be held before the Planning Commission on the 26th day of August, 2004, for the purpose of considering whether the vacation is in the public interest; WHEREAS, following a hearing before the Planning Commission., it has been found and determined that the vacation of the above- referenced street complies with City Ordinance 04- 002, Section 11 (SVMC Chapter 10.05) and includes one or more of the following findings: (1) The change of use or vacation will serve the public interest; (2) The Street or Alley is no longer required for public use or access; or (3) An alternative public way or private access would be more useful to the public and adjoining land owners; WHEREAS, the Planning Commission findings and/or minutes have been filed with the City Clerk. as part of the public record supporting the vacation; WHEREAS, fifty percent (50 %) of the property owners abutting the property to be vacated did not file with the City Clerk, a written objection to the proposed vacation; WHEREAS, through ordinance the City shall provide that the vacated property be transferred to the abutting property owners, one -half to each unless circumstances require a different division of property, that the zoning district designation of the properties adjoining each side of the street shall attach to the vacated property; that a record of survey shall be submitted to the Director of Community Development and that all direct and indirect costs of title transfer to the vacated street be paid by the proponent or recipient of the transferred property; WHEREAS, the City Council pursuant to R.CW Chapter 35.79 and City Ordinance No. 04 -002 (SVMC Chapter 10.05) desires to vacate the above street as set forth herein. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, do ordain as follows: Section 1. Findings of Fact. The City Council makes the following findings of fact: (1) the City Department of Public Works has reviewed the right -of -way to be vacated and Ordinacnc 04 -039 Vacation STV 04 -04 Page 1 of 4 DRAFT determined that the property adjacent to the vacated property is otherwise served by public or private access; (2) a public hearing on the proposed vacation has been held in accordance with State Law and City Ordinance before the Planning Commission with the record of such hearing and proceedings lodged with the City Clerk; (3) a written protest has not been filed with the City Clerk by at least fifty percent (50 %) of the abutting property owners; and (4) vacation of the street or alley serves the public interest. Section 2. Property to be Vacated. Based upon the above findings and in accordance with this ordinance, the City Council does hereby vacate the street or alley described on the attached Exhibit "A" which is incorporated herein by reference. Section 3. Zoning. The Zoning designation for the vacated property shall be the designation attached to the adjoining properties as set forth within the respective property or lot lines. The Director of Community Development is authorized to make this notation on the official zoning map of the City. Section 4. Conditions of Vacation. The following conditions shall be fully satisfied prior to the transfer of title by the City. 1. A record of survey shall be submitted to the City in accordance with City Ordinance 04 -002, Section 16 (SVMC Chapter 10.05). 2. Fees and Costs associated with the transfer of title to the vacated property shall be paid by the recipient (or grantee) of such property. The fees and costs include all direct and indirect costs of title transfer to the vacated street. 3. Unless otherwise agreed by the Director of Public. Works, a reservation in the form of an easement providing for private and public utility services shall be made in the vacated area. Section 5. Closing. Following satisfaction of the above conditions, the City Clerk shall record a certified copy of this Ordinance in the office of the County Auditor and the City Manager is authorized to execute all necessary documents, including a Quit Claim Deed, in order to complete the transfer of the property identified herein. Section 6. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 7. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Ordinacne 04-039 Vacation SIN 04 -04 Page 2 of 4 DRAFT ATTEST: PASSED by the City Council this day of 2004. City Clerk, Christine Bainbridge Approved As To Form: Deputy City Attorney, Cary P. Drisk.ell Date of Publication: Effecti Date: Ordinacne 04 -039 Vacation STV 04 -04 Mayor, Michael DeVleming Page 3 of4 DRAFT Exhibit "A" Property Description A twenty -foot alley located between Parcels No. 45192.0101 and 45192.0102 east of Vista Road, approximately one block south of Sprague Avenue. Ordinacnc 04 -039 Vacation STV 04-04 Page 4 of 4 CITY OF SPOKANE VALLEY 0 Request for Council Action Meeting Date: 09 - 28 - 04 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing x information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Indexing of Public Records GOVERNING LEGISLATION: RCW 42.17 PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: On September 14, 2004, Council heard a report concerning the need for an ordinance addressing the indexing regulation. According to RCW 42.17(3), local agencies are to maintain and make available for public inspection and copying, a current index providing identifying information as to the certain records such as statements and interpretations of policy administrative staff manuals and planning policies and goals, interim and final planning decisions factual staff reports and studies, factual consultant's reports and studies scientific reports and studies other factual information derived from tests, studies, reports, or surveys, materials relating to any regulatory, supervisory, or enforcement responsibilities RCW 42.17(4) states that such indexes need not be maintained if to do so would be unduly burdensome And if that is the case, the agency shall: (a) Issue and publish a formal order specifying the reasons why and the extent: to which compliance would unduly burden or interfere with agency operations; and (b) Make available for public inspection and copying all indexes maintained for agency use. The City has a policy of assisting people who request public information and of providing public records upon request, and we do not plan to deviate from that policy. OPTIONS: Advance ordinance to a second reading; suspend the rules and approve the ordinance; do not advance or approve the ordinance; take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Suspend the rules and approve Ordinance 04 -040 BUDGET /FINANCIAL IMPACTS: none STAFF CONTACT: Chris Bainbridge ATTACHMENTS Draft Ordinance CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASI•IINGTON ORDINANCE NO. 04 -040 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADDING NEW SECTIONS TO SPOKANE VALLEY CITY CODE TITLE 2 ADOPTING A FORMAL POSITION AND DECLARING THE MAINTENANCE OF AN ALL - INCLUSIVE INDEX OF EVERY PUBLIC RECORD, REQUIRED BY RCW 42.17, TO BE UNDULY BURDENSOME; AND DIRECTING THAT ALL INDEXES MAINTAINED FOR INTERNAL CITY USE BE MADE AVAILABLE FOR PUBLIC INSPECTION AND COPYING; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Title 42, Chapter 17 of the Revised Code of Washington (hereinafter referred to as RCW 42.17) requires all cities and public agencies to maintain and make available a current index of public records; and WHEREAS, RCW 42.17 also states that if maintaining such an index would be unduly burdensome or interfere with agency operation, a city must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome; and WHEREAS, RCW 42.17 further provides that in spite of such an unduly burdensome order, all indexes maintained by the city must be made available to provide identifying information on those records which are to be made available for public inspection; and WHEREAS, the City of Spokane Valley is a municipal corporation of the State of Washington which provides general municipal services to its residents and others; and WHEREAS, the diversity of City departments has resulted in the creation and use of many different computer systems, programs and information retaining systems which would be extremely difficult, if not physically impossible, to compile into a single index; and WHEREAS, the performance of the City's daily operation with a limited staff and budget, does not allow for the revision or reassignment of duties for existing personnel or to acquire additional personnel so that a current index may be developed and maintained without additional burden on existing staff and resources; and WHEREAS, anticipated City revenues do not allow for additional staffmembers for the sole purpose of creating and maintaining such an all- inclusive index; and Wi•IEREAS the City has a recognized policy of assisting people who request public information and of providing public records upon request, and does not plan to deviate from that policy. NOW, THEREFORE, THE C1TY COUNCIL OF THE CITY OF SPOKANE VALLEY, WASHINGTON, DO ORDAIN AS FOLLOWS: Ordinance 04-040 Declare All- Inclusive Index Burdensome l'age 1 of 3 Section 1. New Sections Created. Spokane Valley Municipal Code Section 2.75.120 and 2.7 .130 are hereby created to read as follows: Section 2.75.120 PUBLIC RECORDS INDEXES AND RECORDS REQUESTS UNDER THE PUBLIC DISCLOSURE ACT. 2.75.120 Findings. A. The Revised Code of Washington (RCW 42.17) requires all cities and public agencies to maintain and make available a current index of all public records. B. The RCW also states that if maintaining such an index would be unduly burdensome, or interfere with agency operation, a city must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome. C. When such an order is made, all indexes maintained by that city must be made available to provide identifying information on those records which are available for inspection and /or copying. D. The City of Spokane Valley is comprised of various departments which maintain separate databases and /or record - keeping systems for the indexing of records and information. E. The City of Spokane Valley has records which are diverse, complex and stored in multiple locations and in multiple computer systems and databases, and it is unduly burdensome, if not physically impossible, to maintain a central index of records. F. The City of Spokane Valley's daily operation with a limited staff and budget does not allow for die addition to personnel so that a current index may be developed and maintained without additional burden on existing staff and resources. G. The City of Spokane Valley will fully comply with the provisions of the RCW as they relate to the Public Disclosure Act, under RCW Chapter 42.17. 2.75.130 Order regarding Public Records Index. Based upon the findings set forth in SVMC 2.80.010, and pursuant to RCW 42.17260(4)(a), the City Council orders the following: 1. The City of Spokane Valley is not required to maintain an all- inclusive index of public records, due to findings of the City Council that the requirement is unduly burdensome and such a list is nearly impossible to create and /or maintain. 2. Upon request by any citizen, the City of Spokane Valley shall make available all public records and any indexe created for internal use. Said indexes shall be maintained and released in order to obtain those records which are public and not protected by the exemption portion of the statute, namely RCW 42.17.310. Section 2. Severability. if any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 3. Effective Date. This ordinance or a summary thereofshall be published in the official newspaper of the City, and shall be in full force and effect five (5) days after passage and publication as provided by law. Ordinance 04 -040 Declare All- Inclusive Index Burdensome Page 2 of 3 PASSED by the City Council this day of , 2004. ATTEST: Michael DeVleming, Mayor Christine Bainbridge, City Clerk Approved as to Form: Cary P. Driskell, Deputy City Attorney Date of Publication: Effective Date: Ordinance 04 -040 Declare All-Inclusive Index Burdensome Page 3 of 3 Meeting Date: September 28, 2004 Item: Check all that apply: ❑ consent ❑ information CITY OF SPOKANE VALLEY Request for Council Action ❑ old business ❑ admin. report STAFF CONTACT: Neil Kersten, Public Works Director City Manager Sign-off ❑ new business ❑ public hearing ❑ pending legislation AGENDA ITEM TITLE: Motion consideration, adopting the Stormwater Utility Six -Year Financial Plan. GOVERNING LEGISLATION: State and federal laws, e.g., the Clean Water Act, require cities to protect the groundwater. PREVIOUS COUNCIL ACTION TAKEN: At the August 24 meeting, Council discussed the stormwater management program, and on September 7, there was Council consensus to include two stormwater staff in the 2005 budget. At the September 21 meeting, there was Council consensus to consider the 6 -year financial plan for the stormwater utility. BACKGROUND: The proposed Stormwater Utility 6 -year financial plan provides the financial foundation for the City's stormwater management program. It includes funding for the two staff mentioned above, as well as costs associated with stormwater - related planning, cleaning, repair and maintenance. It does not include funding for major capital projects. The 6 -year plan calls for a fee increase from an annual $10 per equivalent residential unit (ERU) to an annual $24 per ERU. The current fee generates approximately $750,000 per year. The proposed 2004/05 work plan includes finalizing the Swale Design Method Study; developing the 2005 stormwater management program; continuing involvement with the Department of Ecology's Underground Injection Control (UIC) program; finalizing the stormwater ordinance; continuing development of regional standards; and developing a six year construction plan. RECOMMENDED ACTION OR MOTION: Move to adopt the Stormwater Utility 6 -year financial plan, and incorporate the associated stormwater fee into the Master Fee schedule. BUDGET /FINANCIAL IMPACTS: The 6 -year financial plan increases the annual stormwater fee from $10 per ERU to $24 per ERU. ATTACHMENTS Stormwater Utility section of the 9/21104 powerpoint presentation Spokane County Service Area 2005 2006 2007 Glenrose $49 $58 $63 North Spokane 31 37 40 West Plains 38 45 48 Remainder of service area 17 20 21 Stormwater Utility Background Information tegasommemitemessevantid • Stormwater utility established to develop and maintain storm drainage systems, which protect the aquifer • City currently charges $10 annual fee per ERU; generates approx. $750,000 • Spokane County recently enacted a revised annual stormwater fee structure to implement its program in unincorporated area: 2005 Preliminary Budget 9/21/04 1 Street cleaning; winter sweeping and clean -up $569,755 Drywell repair and cleanout 116,064 Culvert repair and cleanout 12,202 Swale maintenance 4,613 Curb, gutter and inlet repair 11,867 Other 24,422 Total $738,923 Street Maintenance Costs Appropriately Charged to Stormwater Fund 402 Salaries, Wages and Benefits . := $160,179 $169,789 $179,977 $190,775 $202,222 City Overhead ' - :;:$52,458 $55,605 $58,942 $62,478 $66,227 S70,201 Public Works :'.t$55140 $58,448 $61,955 $65,673 $69,613 $73,790 Supplies '-:' $2.2700 $24,970 $27,467 $30,214 $33,235 $36,559 Stormwater Project !.;':.$20000 $400,000 $400,000 $400,000 $400,000 $400,000 Transfer to Street Capital Fund '$150,000 $150,000 $150,000 $150,000 $150,000 $150,000 IT Support .-.i.,:'$2000 $2,020 $2,040 $2,061 $2,081 $2,102 Consulting Services . ' $30,000 $30,300 $30,603 $30,909 $31,218 531,530 Stormwater Maintenance Contract s'.$738,922 $775,868 $814,662 $855,395 $898,165 $943,073 Engineering Services ,,L$55,680 $66,816 $80,179 396,215 $115,458 $138,550 Legal ,-!'$4500 $2,500 $2,500 32,500 32,500 $2,500 Contract Services :,.1$22500 $22,725 $22,952 $23,182 $23,414 $23,648 Training/Travel/Mileage $,7 $7,575 $7,651 37,727 $7,805 $7,883 Transfer to GF ..7:i $91,494 $93,324 $95,190 397,094 599,036 Capital Outlay .,z.jel $0 $0 $0 $0 $0 Total Expenditure 'S1600;212 $1,848,501 $1,922,065 $2,001,520 32,087,585 32,181,092 ERU's , . 76,245 77,770 79,325 80,912 82,530 Rate . ,..: --. ' $24 324 324 $24 324 Revenue $1,794000 $1,829,880 $1,866,478 31,903,807 $1,941,883 $1,980,721 Stormwater Utility 6-Year Plan 2006 2007 2008 2009 2010 Stormwater Utility: Six Year Forecast (9/21/04) Fund Balanance 1 ',$978.7881 3960,1671 3904,5801 $806,8671 3661,1651 3460,794 2005 Preliminary Budget 9/21/04 3 O O C� Stormwater Utility Fee: Assumptions and Implementation Timeline • Assumptions — ■ Stormwater Fund pays for related maintenance costs currently paid by Street Fund • Stormwater fee increases from $10 to $24 per ERU per year • Change effective January 1, 2005 • Timeline — ■ City enacts a fee resolution by December 2004 and forwards to Spokane County • County amends assessment rolls by January 15, 2005 2005 Preliminary Budget 9121104 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 28 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business x❑ information ❑ admin. report ❑ pending legislation PREVIOUS COUNCIL ACTION TAKEN: None OPTIONS: 1. Approve the Mayor's Nomination 2. Choose not to approve 3. Take other action deemed appropriate by council. BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Mayor DeVleming ATTACHMENTS None ❑ new business ❑ public hearing AGENDA ITEM TITLE: Mayor Appointment: Nomination to Lodging Tax Advisory Committee GOVERNING LEGISLATION: Spokane Valley City Ordinance #27 Section 4. Lodging Tax Advisory Committee. The City Council shall establish a Lodging Tax Advisory Committee consisting of five (5) members. Two members of the Committee shall be representatives of businesses required to collect the tax and, at least, two members shall be persons involved in activities authorized to be funded by this ordinance. The City shall solicit recommendations from organizations representing businesses that collect the tax and organizations that are authorized to receive funds under this ordinance. The Committee shall be comprised equally of members who represent businesses required to collect the tax and members who are involved in funded activities. One member of the Committee shall be from the City Council. Annually, the membership of the Committee shall be reviewed. The Mayor shall nominate persons and the Council member for the Lodging Tax Advisory Committee with Council confirmation of the nominees. Nominations shall state the term of Committee membership. Appointments shall be for one and two year terms. BACKGROUND: A change in the committee members leaves one vacancy on the committee RECOMMENDED ACTION OR MOTION: Approve the Mayor's nomination to appoint Jeff Fiman to the Lodging Tax Advisory Committee. QUALITY INH VA6t FY SUITES September 13, 2004 • Office of the .Mayor — 111T — iyor ing 11707 East Sprague Suite #105 Spokane Valley, Washington 99206 Dear Mayor DeVleming; My name is Jeff Fiman and I am the General Manager of the Quality Inn Valley Suites. 1 am applying for the position on the Lodging Tax Advisory Committee that is currently open. As reflected on the application that .l have submitted..) believe that I could be beneficial to the committee due to my extensive back ground in the hotel industry. 1 have been in the business for the past twenty five years and held managerial positions such as Director of Operations overseeing full service hotels, as well as General Manager Positions in different communities throughout the U.S. Since my back ground is from full service hotels I am very knowledgeable of group /leisure business and what it takes to attract them to our prestigious community. 1 believe with my diverse background and my experience! would be able to provide new and fresh ideas that could possibly enhance or increase our exposure in the Spokane Valley. I am a hard worker, dedicated and would welcome the opportunity to work with other business professionals on the committee. 'Thank you for your consideration and I look forward to speaking with you in the near future..1 can be reached at 509- 928 -5218 Jeff Fiman. C.C. Cal Clausen 8923 E. Mtssiol•. Avjl:ul 5FouatE VnLUv, WA 99212 PHO::E 509.928.5218 Fw 509.929521 i wvvsyspo kene q u al Ity1nn.taco for reservations worldwide: 900.4CHOICF• choitehotels.com RECEIVED SEP 16 2004 City of Spokane Valley B Y CHOICE HOTELS 09/21/2004 14:06 5096231297 SPOKANE CVB The Tourism Promotion'. must be used under' the following •-•• . driving principles: ,H •1. Convention and Destinapon 2. Incremental Projects :- : 3: - Incremental Funds =.Not to Replace Lodging Tax . - 'Tourism Business Improvement District 5: Room Nights -e;:•.: :.'•._ = ": .,� PAGE 02 1 09/21/2004 14:06 5096231297 SPOKANE CVB PAGE 03 CVB OveM Our Mission :is create econom growth for Spokane County by effectively marketing the Spokane Region a - ' ': `o d p referred convention 4 an -visitor destination. `'''; Our Vision is to'ma the Inland Northwest one of the nation's top of mind visitor destinations. 2 09/21/2004 14:06 5096231297 SPOKANE CVB Convention Sales � ivl ses • �,_•3. i z 2003 business: Hosted•232:conveption's generating multiple room mghtx during 2003 • representing $47,261,490n realiied business. • Future Business: Secured 70,000 = PAGE 04 89/21/2804 14 :86 5096231297 SPOKANE CVB PAGE 05 4 09/21/2004 14:06 5096231297 SPOKANE CVB PAGE 06 •Membership • Development $117,891 Pub lic';; Relations 569,4B4: A dministration $398,878 2. Create a unique brand identity for *the region • • 3. Maximize usage of Spokane Coun :public facilities • 5 09/21/2004 14 :06 5096231297 SPO <ANE CVB PAGE 07 Strategic- Dire:c 004 D = ?: 2 esti ;ion Market; i MANDATE - : To: increase the level of visitation and expenditure to the Spokane region, through the strategic promotion of the regional Brand, "Spokane. Near nature. Near perfect." utillzing advertising, direct sales, trade relationships, trade shovvsnd editorial media in targeted marketing areas.. ;;, : L:.• 6 (Th 09/21/2004 14:06 5096231297 SPOKANE CVB :To:create demand In keynaiiiinal;:regional and state markets which will pieduce leads and room nights for countywide meeting facilities and hotel properties. Concentrate on retention • ;.efforts for Spokane Center, as well as develop :• new business through innovative programs encompassing the 2004 r. 2006 construction Iiiiii6d.'Paitnef with the staff the 7.;:"t' P! Fair,:ikE4o:.Cent . ': new business, as well as produce '• service:PFOierties throughout Spokane County PAGE 08 7 09/21/2084 14:06 5096231297 SPOKANE CVB • St Dire. o11 Need for TPA - � 'r ?l.:•: _ }K i1iF a•' • • ' : -7.:...;.-.. hi • Lodging Tax collections continue t rfse;while -CVB share shrinks - 'h'# = 'z= • '; i'rt • as diversified its revenue through private investments • • We remain at about hat( the funding of liko- cities, with a higher deficlt_to cities with..•ihich wo d irectly compete. ..?` .- "- . 2002 Long Range Strategic Plan identified a'nneed .. • ::fo'r the CVB to:b conepetftrre:• . °P;F. .4ti. Vii. i1 ? ' �r• • .i. =2002, the CVB boa n n'deceloping.state leglslatlnn't Implement the TPA: .. .. r: PAGE. 89 8 �J • 09/21/2004 14:06 5096231297 SPOKANE CVE iAoai.3.3 0.3.000 CV4 Q.. 4 Ao erdshi0 '&000 - -... .. _ . -... .. _ - ._. .. .._.. - i to0.000 ..,— .�.. .. •. ..... ... _.... ._ 0 • cva loetua TA. . "Year 2004 Convontlon Sala Dostlnatlen PlarkeNny Adrnlolatiitise • Partner Semites Total .. . PAGE 10 9 09/21/2004 14:06 5096231257 SPOKANE CVB - -.- Zoos izt+,.� Pctwnnd • OW EBT : Trade Show• s 80,700 s & 01Q Penns S. slop Intpectlau 23.000 Arivertbing 11 Marketing 08aC0 Publtotlent & Print Projects 110,150 .: Operating Expenses 152,013 Total - 1.4]3067 1003 TPA 1003 Total 1.07i .B87 371.203 62.000 336.300 254430 752,45 • 6 New:Trade'Shows FA• Program Expansion • International Travel • 4 New or Expanded Trade S hows i'FAM 'Program Expansion • lnd dual.,Leisure Travel `< "r • �� ;' -4 New Consumer.Shoyis y_, :: =` National Branding Cain . :•Expanded Summer/Wlnter Ad Elimination of "Pay to Play" Niche Marketing Brochures • Flegional Marketing PAGE 11 10 09/21/2004 14:06 5096231297 SPOKANE CVE PAGE 12 TPA Budge Convention Sales &; Serirjcj Personnel ••2 Sales Managers Sates Assistant •w'' - - • Washington, DC Rep . 4.Trade Shows;' Blitzes & Bids IQ New Trade Shows: Grow Participation in an :additio 'shows 11 09/21/2004 14:06 5096231297 SPOKANE CVB PAGE 13 '12 09/21/2004 14:06 5096231297 SPOKANE CVB PAGE 14 Roam Nights Room Occupancy Visitor Spending 13 Proposal for Tourism Promotion Area (TPA) Funding �J Requested amount $320,000 Spokane Regional SPORTS COMMISSION Sports Commission Overview Mission Statement "Be the leaders in economic and community development through sports." Vision Statement "Establish the Spokane region as the premier destination for youth and amateur sports in the Western States." f - � Spokane Regional SPORTS COMMISSION Why the Sports Commission? Strengths 1. Proven record of effectively attracting events 2. "Targeted and focused" approach to sports marketing and recruiting 3. Organization designed for success Weaknesses 1. Limited staff i 2. Funding limitations dedicated to marketing and development efforts Spokane Regional SPORTS COMMISSION Sports Commission Overview • 501(c)(3) Non - Profit • Incorporated in 1989 • Restructured in 1999 • 15 Member Board of Directors • 2 Full -Time & 1 Part -Time Staff Spokane Regional SPORTS COMMISSION Sports Commission Overview "Resumes for Success" Diversity of SRSC Board Members • US and International Track & Field Assn • US Tennis Assn • Collegiate and High School Athletics • NGB and Olympic medical teams • Spokane Chiefs & Indians • Local Media • Inland NW Sports Hall of Fame • Bloomsday LOC • Marketing professionals • Valley and DT Hotels Spokane Regional SPORTS COMMISSION Sports Commission Overview "Resumes for Success" Current SRSC Staff: • 1 1 years experience in Sports Development • PhD in Sports Management • SRSC Internship - GU & EWU Sports Management Programs Spokane Regional SPORTS COMMISSION Business Plan Full -Year Budget Comparison Revenue Current TPA '05 County Rental Car Tax 180,000 County Lodging Tax 45,000 City of Spokane Lodging Tax 40,000 (03 /04 allocation) City of Valley Lodging Tax 152,000 TOURISM PROMOTION AREA 300,000 Youth Awards Luncheon 30,000 Hall of Fame Induction 10,000 Other 6,000 total revenue 454,000 711,000 Represents 64% increase Spokane Regional SPORTS COMMISSION Business Plan Allocation of TPA Revenue Expenses TPA Personnel 125,950 Sports Marketing /Recruiting 155,050 Administrative Costs 39,000 320,000 87% of TPA funds dedicated to marketing & promotion Spokane Regional SPORTS COMMISSION Business Plan Organizational Chart 1 Event Services Manager Executive Director Director of Sports Development Admin/ Special Projects Manager BOARD of DIRECTORS Director of Marketing & Communications Spokane Regional SPORTS COMMISSION Business Plan Organizational Chart DIRECTOR of MARKETING /COMMUNICATIONS Support the SRSC's sports marketing goals and promote /market the Region as a preferred sports destination. Develop and maintain local, regional, & national media contacts. Help coordinate and communicate the SRSC's legislative agenda. Develop and maintain programs and projects that communicate the SRSC's mission and accomplishments. Spokane Regional SPORTS COMMISSION Business Plan Organizational Chart EVENT SERVICES MANAGER Be a resource to local organizing committees (LOC) and provide them with necessary services to ensure a successfully operated event. Manage and fulfill SRSC commitments to promoters and local organizing committees once the event has been awarded. Result; encourages local sports groups to manage and operate events Spokane Regional SPORTS COMMISSION M arketing Plan Bidding / Recruiting Process 1. Research Governing Bodies - Match Regional assets with events. 2. Identify / Recruit Local Organizing Committee — i.e., promoters, local sports associations, etc. 3. Develop Bid — Develop the most desirable bid based on research and experience. 4. Present Bid — Ensure the bid is presented with the most effective fective individuals / organizations. Spokane Regional SPORTS COMMISSION Marketing Plan Bidding / Recruiting Process EVENT CREATION The "Hoopfest" and "Bloomsday" model. Events created without the need to compete through a bidding process. In most cases, annual events that grow in numbers and stature. Recent examples "Valley Girl" Triathlon High School Cross Country Invitation Collegiate Club Championships NAIA Pre - season Basketball Jamboree Spokane Regional SPORTS COMMISSION Marketing Plan ANNUAL GOALS Objective is to generate an economic impact for the region utilizing sport as a vehicle. Reliable and objective benchmarks will be used to measure our success against goals: • Recruit one "major event" per year. • Assist in the recruitment, support, and /or execution of a variety of events that generate: (I) $20 MILLION in current and future economic impact (2) 65,000 room - nights - - (formula: 30% of economic impact is attributed to hotel room - average rate . of $89 per night) Spokane Regional SPORTS COMMISSION Marketing Plan "Major Event" An event producing any one, or combination, of the following outcomes: I . $8 million in economic impact (example: Far West Soccer) 2. 20,000 room - nights (example: PNQ Volleyball) 3. Substantial media coverage (example: NCAA Basketball, 2007 US Figure Skating Championships). 4. Significant resume - builder that creates an opportunity for a more valuable, prestigious event (example: Skate America, NA1A Regional Volleyball Tournament). Spokane Regional SPORTS COMMISSION Marketing Plan Events are matched to our regional "assets" that have a high likelihood of being recruited. "Assets" are defined as: List of Targeted Events • Facilities • Local organizing support • Event management experience • Fiscal constraints - i.e., sponsorship support, ROI value (example: XTERRA) • •Overall community interest in the event Spokane Regional SPORTS COMMISSION Marketing Plan Event Dates Expense R/nights Econ Impact American Legion Baseball World Series August, 07/08/09 $65,000 1,500 $350,000 USA Badminton Jr. Nationals Open Nationals USA Track & Field Jr. Olympic X- Country National Masters NJCAA Wrestling Championships DI Women's Basketball X- Country Championships NWAAC Baseball Championships Basketball Championships Golf Championships July, 2005 $3,000 1,500 $350,000 Varies $3,000 1,500 $350, 000 December, 2006 July, 2007 March, 07/08/09 March, 07/08/09 December, 07/08/09 May, 2007/08/09 March, 06/07/08 May 07/08/09 NCAA Men's Ice Hockey Regionals March, 2007/08/09 Women's Ice Hockey Regionals March, 2007/08/09 DII Wrestling March 2005/06/07 Dill Baseball May, 2005/06/07 DIII Men's Basketball March 2005/06/07 DIII Women's Basketball March 2005/06/07 $6,000 - 4,500 $990,000 $6,000 3,750 $825,000 $15,000 1,250 $275, 000 $20,000 1,600 $352, 000 $10,000 1,625 $357,500 $12,000 1,500 $350,000 $10,000 3,200 $704,000 $10,000 1,250 $275,000 $10,000 1,000 $220,000 $10,000 1,000 $220, 000 $7,000 1,250 $275,000 $12,000 1,560 $350, 000 $12,000 4,000 $880,000 $12,000 4,000 $880,000 Spokane Regional SPORTS COMMISSION Marketing Plan Event Date Expense R/nights Econ Impact NAIA X-Country Championships December 2005/06/07 $15,000 1,625 $357,500 Region I Volleyball November 2004/05 $15,000 600 $132,000 DI Women's Basketball March, 06/07/08 $15,000 4,000 $880,000 DII Women's Basketball March 2008/09/10 $15,000 4,000 $880,000 DII Men's Basketball March 2006/07/08 $15,000 4,000 $880,000 Wrestling March 2007/08/09 $15,000 1,250 $275,000 Baseball May, 2007 $25,000 1,560 $350,000 DI Men's Basketball March, 2007 $15,000 4,000 $880,000 ASA Softball National /Regional Tournaments June - October, 2006 $18,000 18,000 $3,960,000 Senior Softball Western Championships July, 2006 $10,000 9,000 $1,650,000 World Championships August, 2007/08/09 $15,000 9,000 $1,650,000 Native American Games Regional Championships Open, 06/07/08/09 $15,000 3,750 $687,500 National Championships Open, 07/08/09 $15,000 4,680 $1,031,250 Collegiate Rodeo Assn Regional Championships June, 2006/07/08 $15,000 1,250 $275,000 WHPC World Championships July, 2005/06/07 $8,000 12,000 $2,640,000 WCC Basketball Tournament March, 2006/07 $3,000 1,750 $385,000 USA Judo Senior Nationals Junior Nationals USA Cycling National Cyclocross Junior National Champ. July, 07 July, 07 'July 06/07 'July 06/07 Current Totals $15,000 $8,000 $25, 000 $30, 000 $530,000 4,725 3,000 4,000 5,000 133,375 $1,039,500 $660, 000 $880,000 $1,100,000 28, 596, 250 Spokane Regional SPORTS COMMISSION Marketing Plan Reflecting the dynamic nature of sport marketing, the preceding "active" list of events is updated regularly and events are removed or added. Important to note, starting in June and continuing through the Fall, numerous events will become available for bid through the normal bidding process of the National Governing Bodies (NGB's). Spokane Regional SPORTS COMMISSION Marketing Plan Sports - Travel Advantages Events occur year - round; helping to fill the "soft and shoulder" travel season. Sports events tend to occur on weekends. Sports events will help promote "near nature, near perfect" regional brand - i.e., regional /national media attention. Spokane Regional SPORTS COMMISSION "Hotelier: no reservations about sports" Donald Crawford, V.P. Sales & Marketing Choice Hotels, inc: " ......our (Choice Hotels) revenue attributable to sports has been growing at about 27% annually. Fueling that growth is America's obsession with sports ....research indicates that 50 million people are traveling more than 100 miles each year to watch or participate in an organized sporting event, and they all need rooms....." (Street & Smith's Sports Business - May 24, 2004) ACTIVE LIST OF EVENTS BEING RECRUITED WITH SUPPORT FROM THE TPA (July 2004) Event American Legion Baseball World Series USA Badminton Jr. Nationals Open Nationals USA Track & Field Jr. Olympic X- Country National Masters NJCAA Wrestling Championships DI Women's Basketball X- Country Championships NWAAC Baseball Championships Basketball Championships Golf Championships NCAA Men's Ice Hockey Regionals Women's Ice Hockey Regionals 011 Wrestling DIII Baseball Dill Men's Basketball DIII Women's Basketball NAIA X- Country Championships Region I Volleyball DI Women's Basketball DII Women's Basketball 011 Men's Basketball Wrestling Baseball DI Men's Basketball ASA Softball National /Regional Tournaments Senior Softball Western Championships World Championships Dates August, 07/08/09 July,2005 Varies December, 2006 J u l y,2007 March, 07/08109 March, 07/08/09 December, 07/08/09 May, 2007/08/09 March, 06/07/08 May 07/08/09 March, 2007/08/09 March, 2007/08/09 March 2005/06/07 May, 2005/06/07 March 2005/06/07 March 2005/06/07 December 2005/06/07 November 2004/05 March, 06/07/08 March 2008/09/10 March 2006/07/08 March 2007/08/09 May, 2007 March, 2007 June- October, 2006 JuIy,2006 August, 2007/08/09 Expense Room nights Econ Impact 565.000 1,500 5350,000 $3,000 1,500 5350,000 $3,000 1,500 $350,000 56,000 4,500 5990,000 56,000 3,750 $825,000 515.000 1,250 5275,000 520,000 1,600 5352,000 510,000 1,625 5357,500 $12,000 1,500 5350,000 510,000 3,200 5704,000 510,000 1,250 5275,000 $10,000 1,000 5220,000 $10,000 1,000 5220,000 57,000 1,250 5275,000 512,000 1,560 5350,000 $12,000 4,000 5880,000 $12,000 4,000 5880,000 515,000 1,625 $357,500 $15,000 600 5132,000 $15,000 4,000 5880,000 $15,000 4,000 5880,000 $15,000 4,000 $880,000 515,000 1,250 5275,000 525,000 1,560 5350,000 $15,000 4,000 $880,000 S18,000 18,000 53,960,000 510,000 9,000 51,650,000 $15,000 9,000 $1,650,000 10 Native American Games Regional Championships National Championships Collegiate Rodeo Assn Regional Championships WHPC World Championships WCC Basketball Tournament USA Judo Senior Nationals Junior Nationals USA Cycling National Cyclocross Junior National Champ. Balloon Federation of America Spokane Balloon Festival US National Championships USA Archery American Armsport Association Spokane Amiwrestling Bash USA Badminton Open, 06/07/08109 515,000 3,750 5687,500 Open, 07/08/09 515,000 4,680 51,031,250 June, 2006/07/08 $15,000 1,250 5275,000 July, 2005/06107 $8,000 12,000 52,640,000 March, 2006/07 $3,000 1,750 $385,000 July, 07 $15,000 4,725 $1,039,500 July, 07 $8,000 3,000 5660,000 July06 /07 $25,000 4,000 5880,000 July,06 /07 $30,000 5,000 51,100,000 Current Totals $530,000 133,175 $28,596,250 LEAD LIST OF EVENT THE SRSC IS CURRENTLY RESEARCHING FOR BID DURING THE 2004 / 2005 PROGRAM YEAR Olympic Trials World Field Championships Junior World's World University Championships National Target Championships National University Championships Junior National Badminton Championships Junior World Badminton Championships Region IV Classic Senior US National Badminton Championships 11 American Legion Baseball West Regional Tournament American Legion World Series Little League Baseball Little League Northwest Regional Qualifier West Regional Junior League Qualifier West Regional Big League Qualifier Pony Baseball and Softball State Championships Regional Championships National Championships Basketball Congress Intl Regional Championships National Championships USA Basketball US Biathlon Association Youth Development Festival National Team Trials Women's Senior National Team Training Wheelchair World Qualifiers Wheelchair World Championships World University Games Junior World Championship Olympic Trials - Summer Olympic Trials - Winter Men's Pursuit Women's Pursuit Men's Sprint Women's /Novice Sprint Ment's Match Pursuit Women's Match Pursuit Sport Class 5K Pring Men's Mass Start/Relay Women's Mass Start/Relay Nor -Am Sprint Nor -Am Pursuit World Pool - Billiard Association Spokane 9 -Ball Open Northwest 8 -Ball Championships Spokane Classic US Open US Open - Wheelchair Spokane Senior Open 12 American Bowling Congress Trick Shot Magic Sudden Death 7 -Ball World Artistic Pool Championship American Blind Bowling Assoc. National ABBA Tournament National ABBA Convention Northwest Invitational Spokane Invitational National Championships National Convention Spokane Open Seniors Championships Masters Championships Youth Championships Intercollegiate Bowling Championships Mixed Championships National Amateur Bowling Washington State Games Spokane Singles Tournament Spokane Open WIBC Bowling USA Bowling USA Boxing National Championships National Convention Spokane Open Seniors Championships Masters Championships Youth Championships Intercollegiate Bowling Championships Mixed Championships National Championships National Convention Spokane Open Seniors Championships Masters Championships Youth Championships Intercollegiate Bowling Championships Mixed Championships Silver Gloves National Championships National Collegiate Boxing Championships Junior Olympic National Championships Spokane Boxing Classic Women's Golden Gloves 13 U.S. Croquet Association U.S. Curling Association USA Boxing Annual Meeting Spokane Invitational Doubles Fun Event Westem Open National Open USCA Westem Regional Championships USCA Seniors and Masters National Championships Regional Championship Intl Police Mt. Bike Assoc. IPMBA Conference, Training and Competition USA Cycling National Dart Association NORBA 24 -Hour National Championships U.S. Mountain Bike National Championships Cyclocross National Championships Collegiate Track National Championships Elite Track National Championships Junior Nationals Masters Nationals Collegiate Road Nationals Elite Road Nationals Western Regional BMX Championships U.S. Open Invitational BMX Men's Regional Championship Men's State Championship Men's National Championships Men's International Championships Women's Regional Championship Women's State Championship Women's National Championship Women's International Championship Mixed Regional Championship Mixed State Championship Mixed National Championship Mixed International Championship U.S. Fencing Association Men's Seniors Championships Women's Senior Championships Men's Juniors Women's Juniors Men's Cadets 14 U.S. Figure Skating Women's Cadets Skate America US Figure Skating Championships Ultimate Players Association High School Championships Collegiate National Championships Men's National Championships Women's National Championships American Jr. Golf Association Spokane Invitational Western Region Qualifier Futures Golf Tour USA Hockey AAU Karate USA Judo Inland Empire Futures Golf Clasic Men's International Junior Hockey Championships Women's International Junior Hockey Championships Men's In -Line Hockey National Championships Women's In -line Hockey National Championships Ntnl Horseshoe Pitchers Assoc. World Horseshoe Pitching Championships AAU Karate National Championships Junior & Senior National Championships Pacific NW & Inland Empire Regional Qualifier High School & Collegiate nationals Senior Nationals Junior Olympics Fall Classic USA National Karate -Do Fed. National Championships & Team Trials Junior Olympics Masters Nationals U.S. Orienteering Federation US Night & Relay Championships US Individual Championships US Short & Long Championships 15 Ntnl Intercollegiate Rodeo Assoc Northwest Regional Qualifier Rodeo National Collegiate Rodeo Championships US Rowing USA Rugby Am. Council of Snowmobile Regional Snowmobile Championships North American Championships U.S. Youth Soccer Association Washington State Championships Far West Regionals Senior Softball- USA USSSA ASA USA Table Tennis Northwest Junior Regional Youth Invitational Northwest Masters Regionals National Championships Masters National Championships Annual Convention Men's Club Championships Women's Club Championships Men's Collegiate Championships Women's Collegiate Championships High School Championships Western Regional Championships International Championships Numerous Regional & National Baseball Tournaments Numerous Regional & National Basketball Tournaments Numerous Regional & National Bowling Tournaments Numerous Regional & National Fastpitch Tournaments Numerous Regional & National Slowpitch Tournaments Numerous Regional & National Fast Ball Tournaments Numerous Regional & National Flag Football Tournaments Numerous Regional & National Soccer Tournaments Numerous Regional & National Volleyball Tournaments OVER 95 National Championship Events Per Year Elite Regional & National Championships Junior Regional & National Championships College Regional & National Championships Disabled Regional & National Championships 16 USA Track and Field USA Triathlon USA Volleyball USA Weightlifting USA Wrestling Hardbat Regional & National Championships Junior Olympic Cross Country Junior Olympic Track & Field Youth Athletics National Championships USATF Track & Field USATF Cross - Country USATF Road Running USATF Mountain /Ultra/Trail USATF Race Walking Aquathlon Regional & National Championships Age Group Triathlon Regional & National Championships Duathlon Short- Course Regional & National Championships Off -Road Regional & National Championships Collegiate Regional & National Championships International Championships Sprint Regional & National Championships Club Regional & National Championships Junior /U -23 Regional & National Championships Ultra Regional & National Championships Duathlon Long Championships Long Triathlon National Championships Youth Regional & National Championships Pacific Northwest Qualifier Junior Olympic Volleyball Championships US Open Championships US Club Championships US Masters Championships US Seniors Championships US Co - Ed Championships Regional Championships Junior National Championships Masters National Championships Collegiate National Championships American Open Regional Championships in 8 categories State Championships in 8 categories U.S. Assoc. of Blind Athletes Youth Sports Festival Powerlifting National Championships 17 USA Deaf Sports Federation Regional Basketball Tournament (Men's & Women's) National Basketball Tournament (Men's & Women's) Regional Softball Tournament National Softball Tournament Wheelchair Sports USA U.S. Armed Forces Sports USA Badminton MU Goalball National Championships Pacific Northwest Wheelchair Games Far West Regional Games National Veteran's Wheelchair Games Wheelchair Marathon 5K & 10K Race Wheelchair Shooting Contest Armed Forces Championships Armed Forces Championships Armed Forces Championships Armed Forces Championships Armed Forces Championships Armed Forces Championships Armed Forces Championships Armed Forces Championships Armed Forces Championships Armed Forces Championships Armed Forces Championships Armed Forces Championships Armed Forces Championships World Military Championships - World Military Championships - World Military Championships- World Military Championships - World Military Championships- U.S. Junior Nationals U.S. Open Championships Region 4 Classic for Boxing for Bowling for Cross Country for Wrestling for Basketball for Soccer for Triathlon for Volleyball for Basketball for Softball for Golf for Rugby for Marathon Cross Country Soccer Triathlon Volleyball Basketball AAU Junior Olympic Games AAU Regional or National Championships AAU Regional or National Championships MU Regional or National Championships AAU Regional or National Championships AAU Regional or National Championships AAU Regional or National Championships AAU Regional or National Championships MU Regional or National Championships in Aerobics in Cheerleading in Baton Twirling in Chinese Martial Arts in Dance /Dance Drill in Gymnastics in Jump Rope in Judo I8 NIRSA Senior Games NAIA Sports NCAA Sports WIAA Sports AAU Regional or National Championships in Jujitsu AAU Regional or National Championships in Karate AAU Regional or National Championships in Powerlifting AAU Regional or National Championships in Table Tennis AAU Regional or National Championships in Taekwondo AAU Regional or National Championships in Trampoline & Tumbling AAU Regional or National Championships in Volleyball AAU Regional or National Championships in Weightlifting MU Regional or National Championships in Wrestling Regional Tennis Championships Regional Soccer Championships Regional Flag Football Championships Regional Volleyball Championships Eastern Washington Senior Games State Qualifier Washington State Senior Games The Senior Games Cross - Country National Championships DI Women's Basketball National Championships DII Men's Basketball National Championships Wrestling National Championships DII Women's Basketball National Championships DI Men's Basketball National Championships Baseball National Championships D1 Regional Men's Ice Hockey DI Regional Women's Ice Hockey DI Men's Basketball 1st & 2nd Rounds DI Women's Basketball Regional 011 Wrestling National Championships DIII Baseball National Championships DIII Men's Basketball Championships DIII Cross - Country National Championships DIII Women's Basketball National Championships Cross - Country State Championships Softball State Championships Baseball StateChampionships Track and Field State Championships Basketball State Championships Soccer State Championships Football State Championships Wrestling State Championships 19 NJCAA NWAAC Collegiate Club Champ. Wrestling National Championships Cross - Country National Championships DI Women's Basketball National Championships Baseball Championships Cross - Country Championships Men's Ice Hockey Women's Ice Hockey Men's Rugby Women's Rugby Baseball Softball Coed Indoor Soccer 20 Spokane Regional SPORTS COMMISSION --- Spokane Regional Sports Commission www.spokanesports.org (509) 456 -5812 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 28, 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: 2005 -2006 Community Development Block Grant GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD) PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The Housing and Community Development Advisory Committee (HCDAC) has reconvened and begun working on the 2005 -2006 CDBG Program. The HCDAC met on September 9, 2004 and has developed a recommendation of the CDBG Program funding policies and selection criteria for 2005 CDBG funding to be forwarded to the Board of County Commissioners (BoCC). The recommended program includes the following timeline of events: September 2004 - Funding Policies 9/9/2004 HCDAC Meeting to Finalize CDBG Program Objectives and Selection Criteria* 9/21/2004 CDBG Program Objectives and Selection Criteria to BoCC for Approval* October 2004 - RFP 10/04/2004 CDBG Request For Proposals Advertised (Published) 10/19/2004 Applicant Workshop - Morning 9:00 a.m. — 12:00 noon. ** November 2004 - Applications Due 11/12/2004 CDBG Applications Due (Must be postmarked by midnight on 11/12/04) 11/15/2004 Staff Begins Eligibility Review of Proposals & Preparation of Staff Reports December /January 2004/2005 - Staff & HCDAC Review 12/06/2004 Preliminary Staff Reports to HCDAC for Opportunity to Request Additional Information 12/09/2004 HCDAC General Orientation and Review of Funding Policies * 12/16/2004 Final Staff Reports to HCDAC 01/20/2005 HCDAC Meeting - Project Selection / Allocation * 01/27/2005 HCDAC Meeting - Project Selection / Allocation* (If necessary) February 2005 - Project Selection 2/22/2005 30 -Day Public Comment Period on 2005 Annual Action Plan Begins ** 2/27/2005 Final Opportunity to Propose Amendments to Consolidated Plan for 2005 PY March 2005 - Public Hearings / Final Recommendations 3/03/2005 Public Hearing on Preliminary Recommendations / 2005 Annual Action Plan ** 3/10/2005 HCDAC Meeting to Discuss Public Comments & Finalize Recommendations * April 2005- BoCC Review of AAP & ERR / RROF 4/05/2005 Notice of Public Hearing for Annual Action Plan on BoCC Agenda *' 4/12/2005 2005 Annual Action Plan on BoCC Agenda ** 4/18/2005 Publish ERR Findings / RROF for Comment ** May 2005 - Housing & CD Plan & RROF to HUD 5/03/2005 2005 Annual Action Plan to HUD for 45 -Day Review 5/11/2005 Request for Release of Funds on BoCC Agenda** 5/13/2005 Submit Request for Release of Funds to HUD ** July 2005 - CDBG Funds Available 7/01/2005 Anticipated Start of 2005 Program Year *NOTE The Spokane County Board of County Commissioners may allocate funds as set-asides for activities that address high priority, unmet needs. The amount of funds set aside will be announced at allocation meetings and will reduce the total amount available to grant applicants. * *NOTE: The US Congress may alter the 2005 Program Year appropriation amount for the Community Development Block Grant Program. If CDBG funding is reduced nationally, entitlement communities, including Spokane County, will receive fewer dollars than anticipated. Congress may act at any time during the 2005 -2006 year in regard to the national CDBG budget. The level of funding available is never certain until after Spokane County receives a contract. If funding is reduced after the selection and allocation process, the amount originally recommended for funding will be automatically reduced in a manner determined by the Housing and Community Development Department, Housing and Community Development Advisory Committee and /or Spokane County Board of County Commissioners. Spokane County has not provided an estimate of anticipated funds to be allocated in 2005. There are statutory limits on the administration and planning allocation of 20% of new funds. Also limited by statute is the human service allocation at 15% of available funds. The County has indicated that it will typically receive requests for funding that are two to three times the amount of the available funding. The County's CDBG policies include a list of program priorities for the coming program year in the areas of Community Development, which includes public facilities, infrastructure, public services, anti - crime programs, youth and senior programs, economic .development and planning; homeless and special needs populations; and persons in families with children. Programs within these program areas have been identified and assigned either a low, medium or high priority. Funding is allocated first to projects that involve a need that has been assigned a high priority. If any funding remains after the high priority projects are addressed, medium priority projects are considered and so on. Among the high priority needs that have been identified are water, sewer and street improvements and economic development planning. City staff will be meeting with County staff to discuss potentially eligible City of Spokane Valley CDBG projects. City staff will be attending the upcoming Applicant's Workshop in October and any subsequent meetings related to the CDBG process. OPTIONS: NIA RECOMMENDED ACTION OR MOTION: N/A BUDGET /FINANCIAL IMPACTS: Undetermined at this time. STAFF CONTACT: Greg McCormick, AICP Planning Division Manager ATTACHMENTS None Meeting Date: September 28, 2004 CITY OF SPOKANE VALLEY Request for Council Action Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing information [3] admin. report ❑ pending legislation AGENDA ITEM TITLE: Comprehensive Plan Overview. GOVERNING LEGISLATION: Spokane Valley Ordinance 03 -53 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The City Council adopted the Spokane County Comprehensive Plan pursuant to Ordinance No. 03 -52. During the Spring of 2004, the City conducted a survey of community opinions, and held five Community Workshops at various locations throughout the City. An unscientific survey posed many of the same or similar questions to workshop participants. In addition, presentations were made to a number of stakeholder groups. Draft documents were shared with the Planning Commission as work progressed. During the summer, staff prepared more complete drafts, for the purpose of assembling a full discussion draft including all elements for community review and comment. Many of the priorities (goals) are typically general in nature, while the implementation strategies (policies) are much more specific and are presently intended only to identify issues deserving public review and comment, many of which the Council has not considered. It is anticipated that many may be replaced, modified or deleted as the citizen participation process progresses. The Comprehensive Plan is intended to accomplish the following: • Meet the requirements of the Growth Management Act, the Countywide Planning Policies, state and federal mandates. Compliance with the law is not stated as a "priority" since it the most fundamental requirement for City operation and plan production. • Benchmark existing conditions. This will permit future updates to track progress over time. • Consolidate the requirements and standards included in other documents and the plans of other agencies, to provide a comprehensive compendium of factors affecting Spokane Valley's future. • Explain the interdependencies between Plan elements and provide a readable explanation of the elements of issues. As the process continues, it is anticipated that some 'explanation" may no longer be required, if for example, a strategy were either eliminated or replaced. • Provide a roadmap for future policy consideration and action, including regulatory requirements, levels of service, capital improvements and financing. The City adopted a Citizen Participation Program on September 23, 2003, aligned with the recommendations enumerated in WAC 365 -195- 600(2) including visioning, the role of the Planning Commission, public meetings and hearings, notice, solicitation of written comments and the means of communication to be utilized in soliciting citizen comment. The results of the Citizen Survey are incorporated in the Plan document itself. The Planning Commission has been a vital resource in soliciting citizen input during the Community Workshops. F Task Name Start Finish OtireiOn 0101 0701 01 01 0404 0106 0704 An See Mr op I MW I An i AC 1 OW My Qr An Fm Ms w Mb 1 An t .Onto COne rl 1/1!2004 1212912004 52w .. 2 Coff mn14 y Inge 1/12004 I 630/2004 29• i .... .s 3 D1..vssan Draft Assembly 7112004 1 8(1/2004 9w t°°afa? . 4 Common! /Ff>btlbedt V2t2004 1'•12005 12131201/ 3/112005 17.4w 8.4w ... - �., __ _ .I . . _ 1. _ . 5 Initial Ore 6 Fublc Heari s 322L05 ; 428/2005 i 8Aw J „ � • ►�:.- 7 __._.. ' r 0I 41202005: 51122IXtb 2w �, `►® 8 Developrnont Ar1J*Lat,ons 727!200: • 8121/2/316 • 47.1w ; • f -- Administrative Report Comprehensive Plan Overview Page 2 of 4 Comprehensive Plan and Development Regulation Adoption Process - Where we are An additional three Community Workshops will be scheduled during the Fall: October 7, 2004 October 28, 2004 November 4, 2004 Bowdish Middle School Pratt Elementary (Edgecliff) City Council Chambers The Spokane Valley Comprehensive Plan contains eight required elements. There are few issues with either the Natural Environment (which also requires approval from the Department of Ecology) and Private Utilities. The Parks& Recreation element will be supplemented by the 10 -year parks & Recreation Master Plan, with information concerning citizen preferences to be incorporated within the Comprehensive Plan following the consultant survey. The Housing focuses on the provision of affordable housing, as prescribed by the Countywide Planning Policies, and has been reviewed by the agencies providing housing services. The Economic Development element draft has been reviewed by agencies with activities in Spokane Valley. It is anticipated that additional agencies will also submit comments as the process continues. Predictably, there are a number of "Hot Topics" associated with land use and transportation. As a result of the official and "unscientific" Citizen Surveys, the Fall Workshops have focused on the following: Hot Topic No. 1: Neighborhood Preservation Comprehensive Plan Strategies (Discussion Draft): • Strict enforcement of the City's land use regulations (Land Use) • Protect residential areas from impacts of adjacent non - residential uses. (Land Use) • Revise existing land use regulations to provide for innovation and flexibility in the design of new single - family developments and in -fill. (Land Use) • Street design should provide for full connectivity between residential neighborhoods and discourage cut - through traffic.(Transportation) • Maintain a strong code enforcement program to protect residential areas from illegal land use activities. (Housing & Neighborhoods) • Reduce the adverse impacts of freight and air traffic movements through requirements for noise attenuation adjacent to residential land uses. (Transportation) Hot Topic No. 2: Transportation Comprehensive Plan Strategies (Discussion Draft): • Preserve the Community's Investment in Infrastructure • Roadway Impact Fees • Limit direct access from individual properties to arterial and collector roads. • Include sidewalks in City street reconstruction and improvement projects • Supplement bikeways with off -road trails to access residential subdivisions, employment centers, schools and recreation facilities. • Support the development of Tight rail (LRT) to U -City and Bus Rapid Transit (BRT) to Liberty Lake • Support the "Bridging the Valley" project to reduce the number of at -grade railroad crossings. • Discourage development of low- density residential development in close proximity to designated freight corridors and intermodal freight facilities. • Utilize traffic calming strategies to reduce vehicular speeds where appropriate. Hot Topic No. 3: City Center and City Identity City Center Characteristics (Land Use Element) • Location: generally located in the area adjacent to the intersection of University Road and Sprague Avenue. • The city center would be between 200 and 300 acres in size including both the city center core and city center frame. • Streets: New streets would be added at every 200 — 400 feet to create an internal grid street system to provide an urban atmosphere. • On- street parking would be provided on internal grid streets. • Ground floor retail on both sides of streets. • Building out to the edge of right -of -way and include wide sidewalks to encourage a lively street scene. • Office /Employment uses provided in high visibility locations with adequate parking and adjacent to pleasant surroundings such as open space, retail shops and services. • Multi family housing that is safe and secure. Located so that it is buffered from traffic noise �.J and provides a pedestrian friendly streetscape with connections to parks, schools, shopping, services and transit. C� Administrative Report Comprehensive Plan Overview Page 3 of 4 • Establish design appropriate guidelines with buffer zones and transition requirements. (Housing & Neighborhoods) • Support programs targeted at neighborhood preservation, including Weed and Seed, housing rehabilitation and crime prevention programs (Housing & Neighborhoods) • Encourage the development of neighborhood associations and work with these groups to refine neighborhood plans. (Housing & Neighborhoods) Administrative Report Comprehensive Plan Overview Page 4 of 4 • Civic /public uses such as city hall, community library, performing arts center or other public uses that would attract people to downtown over an extended portion of the day. Completion of the Capital Facilities element of the Comprehensive Plan will require some further resolution of the "Hot Topics" as well as a determination of acceptable Level of Service Standards by City Council. OPTIONS: Not applicable. RECOMMENDED ACTION: None required. BUDGET /FINANCIAL IMPACTS: Not applicable. STAFF CONTACT: Marina Sukup, Community Development Director ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 9 -28 -04 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business X new business ❑ public hearing ❑ pending legislation ❑ information X admin. report AGENDA ITEM TITLE: Boundary Review Board Process — Requested Annexation by Liberty Lake of 644 acres adjacent to City of Spokane Valley. GOVERNING LEGISLATION: RCW 36.93; RCW 36.70A. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: On July 20, 2004, the Liberty Lake City Council passed a Notice of Intent to Annex 644 acres of land Tying between Spokane Valley and Liberty Lake. On August 5, 2004, Liberty Lake submitted the matter to the Boundary Review Board for approval. In the same submittal, Liberty Lake invoked the jurisdiction of the BRB, meaning that they have asked for a full review of all the statutory factors to determine whether the requested annexation meets the requirements of the law, to determine whether the proposed annexation is appropriate under the circumstances. Those statutory factors and objectives for annexation listed in RCW 36.93.170 and .180. Liberty Lake invoked jurisdiction itself, requiring the full review. Staff believes approval of the annexation is directly contradictory to the Eastern Washington Growth Management Hearings Board (Eastern Washington GMHB) Final Decision and Order (FDO) issued May 24, 2004. (A copy of that FDO is attached for your convenience.) Specifically, the FDO held Liberty Lake was not in compliance with the Countywide Planning Policies (CWPP) because it (1) did not go through the CWPP process to get a population allocation, and (2) failed to demonstrate the ability to provide sufficient capital facilities for additional population that would justify annexing this area. Those deficiencies have not yet been cured. One of the RCW sections the Boundary Review Board must use in analyzing whether an annexation proposal should be granted is RCW 36.93,157, which states that decisions of the BRB must be consistent with GMA, specifically RCW 36.70A.020, .110 and .210. One of the requirements of .020 (Goals) is regional coordination and early and continuous participation, and another is assurance that all capital facility needs will be met. Section .210 relates to the need to have countywide planning policies, as well as the necessity for each city to conform to them. That has not occurred to date, as ruled by the Eastern Washington GMHB. As a result of the jurisdiction of the Board being invoked, any party that wishes to comment on the proposed annexation has an opportunity to do so. Comment can be made either in writing prior to the public hearing on October 11, 2004, or testimony can be provided on the record at that hearing. If Spokane Valley seeks to preserve the right to further appeal this matter, the City must participate in the BRB proceedings and comment on those portions of the annexation the City asserts are not in compliance with the law. Based upon these issues, staff seeks direction on whether the Council wants staff to submit a letter to the BRB outlining Spokane Valley's concerns with Liberty Lake's request, consistent with the statutory requirements. OPTIONS: Request staff to comment to the BRB or not. RECOMMENDED ACTION OR MOTION: Direct staff to comment to BRB as appropriate. BUDGET /FINANCIAL IMPACTS: Staff time. STAFF CONTACT: Cary Driskell, Deputy City Attorney; Dave Mercier, City Manager ATTACHMENTS: Final Decision and Order from Eastern Washington Growth Management Hearings Board 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 CITY OF SPOKANE VALLEY, WASHINGTON, a municipal corporation, v. CITY OF LIBERTY LAKE, WASHINGTON, a municipal corporation, LIBERTY LAKE SEWER & WATER DISTRICT, FINAL. DECISION AND ORDER Case 03 -1 -0007 May 24. 2004 Pan? 1 State of Washington GROWTH MANAGEMENT HEARINGS BOARD FOR EASTERN WASHINGTON Petitioner, Respondent, Intervenor. Case No. 03 -1 -0007 FINAL DECISION AND ORDER I. BACKGROUND On November 19, 2003, CITY OF SPOKANE VALLEY, by and through its attorney, Cary Driskell, filed a Petition for Review. On December 12, 2003, the Board received Liberty Lake Sewer & Water District's (the "District" or "Intervenor ") Motion to Intervene. On December 15, 2003, the Board held a telephonic Prehearing conference. The Board issued the Prehearing Order on December 16, 2003. After considering the parties' briefing on Intervention the Board granted Liberty Lake Sewer & Water District's Motion to Intervene on December 23, 2003. On January 20, 2004, the Board received Petitioner's Dispositive Motion for Order of Non - compliance and Invalidity and Motion to Supplement the Record, requesting the addition of a newspaper article to the record. The Board also received Intervenor's Eastern Washington Growth Management -iearinos Board 15 W. Yakima Avenue, Suite 102 Yakima, WA 96902 Phone: 509 - 574 -6960 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Dispositive Motion and Motion to Supplement the Record, requesting the addition of twelve exhibits to the record in this matter. The Intervenor also requested that Planning Commission minutes be added to the record, and that those documents be supplied by Liberty Lake. On January 20, the Board received the City of Liberty Lake's Motion and Memorandum to Amend Prehearing Order. On January 21, 2004, the Board held a telephonic hearing on the Motion to Amend Prehearing Order (following the prehearing conference in case no. 03 -1- 0009), and granted the City of Liberty Lake's request to adjust the schedule with respect to the motion calendar. The Board issued its written order on the matter on January 26, 2004. On February 10, 2004, the Board held a telephonic motions hearing for Case No. 03- 1 -0007• Present were Judy Wall, Presiding Officer, and Board Members D.E. "Skip" Chilberg and Dennis DeIlwo. Present for Petitioner was Cary Driskell. Present for Respondent was Brian T. McGinn. Present for Intervenor was Dawn Findlay. The Board issued its Order on Motions on February 19, 2004. At the Prehearing conference in Case No. 04 -1 -0001, held on February 19, 2004, the Board discussed the issue of consolidating Cases No. 03 -1 -0007 and No. 04 -1 -0001. The Board asked the parties to discuss consolidation with Mr. Driskell, for he was not present at this hearing. On February 19, 2004, the Board directed Mr. Driskell, attorney for Petitioners in Case No. 03 -1 -0007, to present his written concerns about consolidation. On February 20, 2004, the Board received Mr. Driskell's response, opposing consolidation. On February 24, 2004, the Board issued its Order on Consolidation. On April 5, 2004, the Board held the Hearing on the Merits. Present were Judy Wall, Presiding Officer, and Board Members Dennis Dellwo and D.E. "Skip" Chilberg. Present for Petitioners was Cary Driskell. Present for Respondent was Brian T, McGinn. Present for Intervenor was Dawn Findlay. FINAL. DECISION AND ORDER Case 03- 1-0007 May 24, 2004 Page 2 Eastern Washington Growth Management Hearings Board 15 W. Yakima Avenue, Suite 102 Yakima. WA 98902 Phone: 509-574-6950 Cn..• 411f1 C7 art&• 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25- 26 II. FINDINGS OF FACT 1. On April 11, 2201, The Steering Committee of Elected Officials (Steering Committee) •made its recommendation to the Board of County Commissioners for the adoption of Urban Growth Areas for unincorporated Spokane County. This area included the territory that later incorporated as the City of Liberty Lake. 2. On August 31, 2001, the City of Liberty Lake incorporated. 3. On November 5, 2001, Spokane County adopted its Comprehensive Plan establishing the UGAs and adopting population allocations for Spokane County. This adopted Spokane County Comprehensive Plan (CP) designated the City of Liberty Lake as an incorporated UGA. 4. On September 16, 2003, Liberty Lake enacted Ordinance No. 118, which officially adopted the Comprehensive Plan of the City of Liberty Lake. 5. The City of Liberty Lake requested but did not receive a recommended population allocation from the Steering Committee nor did Spokane County provide a population allocation to the City of Liberty Lake prior to enactment of Ordinance No. 118. III. STANDARD OF REVIEW /JURISDICTION Comprehensive plans and development regulations (and amendments thereto) adopted pursuant to Growth Management Act CGMA" or "Act ") are presumed valid upon adoption by the local government. RCW 36.70A.320. The burden is on the Petitioners to demonstrate that any action taken by the respondent jurisdiction is not in compliance with the Act. The Washington Supreme Court has summarized the standards for Board review of local government actions under Growth Management Act. It was stated: The Board is charged with adjudicating GMA compliance, and, when necessary, with invalidating noncompliant comprehensive plans and development regulations. RCW 36.70A.280, .302. The Board "shall find compliance unless it determines that the action by the state agency, county or FINAL DECISION AND ORDER Case 03- 1-0007 May 24, 2004 Pace 3 Eastern Washington Growth Management Hearings Board 15 W. Yakima Avenue, Suite 102 Yakima, WA 9902 Phone: 509- 574 -6960 C7.1 CAC/ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 city is clearly erroneous in view of the entire record before the county, or city is clearly erroneous in view of the entire record before the Board and in light of the goals and requirements of [the GMA]." RCW 36.70A.320(3). To find an action "clearly erroneous" the Board must be "left with the firm and definite conviction that a mistake has been committed." Dept of Ecology v. Pub. Util. Dist No. 1,121 Wn.2d 179, 201, 849 P.2d 646 (1993). King County v. Central Puget Sound Growth Management Hearings Board, 142 Wn.2d 543, 552, 14 P.3d 133, 138 (2000). The Board will grant deference to counties and cities in how they plan under Growth Management Act (GMA). RCW 36.70A.3201. But, as the Court has stated, "local discretion is bounded, however, by the goals and requirements of the GMA." King County v. Centra Puget Sound Growth Management Hearings Board, 142 Wn.2d 543, 561, 14 P.2d 133 (2000). It has been further recognized that "[c]onsistent with King County, and notwithstanding the `deference' language of RCW 36.70A.3201, the Board acts properl: when it foregoes deference to a ... plan that is not 'consistent with the requirements and goals of the GMA." Thurston County v. Cooper Point Association, 108 Wn.App. 429, 444, 31 P.3d 28 (2001). The Board has jurisdiction over the subject matter of the Petition for Review. RCW 36.70A.280(1)(a). IV. DISCUSSION Petitioner alleged Liberty Lake, in adopting Ordinance No. 118, failed to fulfill the goals of the Growth Management Act regarding five major areas: a. Proceeding without having been provided an official population allocation by Spokane County; b. Public Participation; c. Capital Facilities Plan (CFP); d. County Wide Planning Policies (CWPP); and e. State Environmental Policy Act (SEPA). FINAL DECISION AND ORDER Case 03 -1 -0007 May 24, 2004 Page 4 Eastern Washington Growth Management Hearings Board 15 W. Yakima Avenue, Suite 102 Yakima. WA 98902 Phone; 509 -574 -6960 av•SnQ_S7d_RORn 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 The Board finds that Liberty Lake has not complied with Spokane County's CWPPs by their failure to receive a recommended population allocation from the Steering Committee and failure to received the population allocation from the Board of County Commissioners prior to Liberty Lake's adoption of its Comprehensive Plan through Ordinance No. 118. Liberty Lake cannot properly complete the reviews necessary and develop its Comprehensive Plan until the County allocated future population figures for the City. The Hearings Board cannot properly review the City's Comprehensive Plan until it knows the projected population of the City. Growth plans for a city depend upon the projected population. A final UGA can only be designated after a future population allocation has been made. While the Board need not address each of the issues raised by Petitioner, it is important to express our concern on some. The City's public participation was extensive and we are pleased with their efforts to include all in the process. While the Board does not find the City of Liberty Lake out of compliance on this issue, it is important to include as much as possible, all interested parties, including Spokane County, the City of Spokane Valley, and all special purpose districts within their boundaries. The Board acknowledges the City of Liberty Lake did conduct a land use analysis pursuant to CTED guidelines, but only determined how many houses could go on "x" number of acres. Spokane Valley asserted Liberty Lake failed to base its land capacity on urban governmental services and facilities. CWPP Urban Policy #3 provides as follows: "Each jurisdiction will initially determine land capacity by that particular jurisdiction's ability to accommodate growth within current city limits or within unincorporated areas of the county using the Department of Community Trade and Economic Development's guidelines for designating Urban Growth . Areas..." "Jurisdictions shall use primary criteria the availability and capacity of. urban governmental services and public facilities." In determining how much additional population can be accommodated within an UGA, jurisdictions should first encourage new development in areas where all urban governmental services and public facilities currently exist and FINAL DECISION AND ORDER Case 03- 1-0007 May 24, 2004 Pace 5 Eastern Washington Growth Management Hearings Board 15 W. Yakima Avenue, Suite 102 Yakima, WA 96902 Phone: 509-574-6960 Cam.. aAr, ale 0(104 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 secondly encourage new development in areas where all urban governmental services and public facilities can be provided economically. Each jurisdiction shall accommodate its fair share of population growth based on its ability to provide urban governmental services and public facilities. New fully contained communities and master -plan resorts will be addressed through Spokane County's comprehensive plan and population allocation process. The Board finds that important information is missing as to whether governmental services and public facilities are available to serve the projected numbers. These projected numbers were not available and Liberty Lake did not execute a detailed 6 -year Capital Facilities Plan. Spokane Valley cites CWPP Urban Policy #5(a): Each jurisdiction shall submit proposed interim and final Urban Growth Areas (UGA) boundaries to the Steering Committee, including: a) justification in the form of its land capacity analysis and the ability to provide urban governmental services and public facilities; Liberty Lake did present its proposal to the Steering Committee on January 13, 2003. The Steering Committee put Liberty Lake's proposal on hold and the Mayor of Liberty Lake stated they would proceed with its self - established timeframe for finishing its comprehensive plan. (Respondent's Hearing on the Merits Brief, page 29, D.6 at 000192.) The minutes from the January 13, 2003, Steering Committee reflect Commissioner McCaslin moved to postpone this item for further discussion and possible action at a later date. The motion was seconded by Councilwoman Rodgers. Liberty Lake protested the postponement of the population allocation on January 13, 2003, and informed the Steering Committee that Liberty Lake was going to "move forward with planning efforts despite the Steering Committee's lack of action on their request." {Respondent's Ex. 000192.) The Steering Committee did not set a time frame to consider the matter. FINAL DECISION AND ORDER Case 03- 5-0007 May 24, 2004 Pang fi Eastern Washington Growth Management Hearings Board 15 W. Yakima Avenue, Suite 102 Yakima, WA 98902 Phone: 509-574-6900 C�v• .T.Jlo 7.4 COC " 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 The minutes from the October 9, 2003, Steering Committee reflect the concerns of Spokane County Commissioner McCaslin over the legality of Liberty Lake's Comprehensive Plan and stated that Liberty Lake had not gone through the Steering Committee for a population allocation, that the Steering Committee did not recommend suggested Urban Growth Areas to the full Board of County Commissioners, and the plan had not been brought before the lead agency. Respondent's Ex. 000194. By choosing to ignore the adopted Countywide Planning Policy process and making up its own rules in completing its Comprehensive Plan, Liberty Lake has failed to comply with the GMA. It is vital to follow the CWPP and document the data from the analysis performed. Liberty Lake must do this before proceeding to finalize the Comprehensive Plan. This clearly was not done. The Board finds nothing in the record supporting the City of Liberty Lake's contention that it followed the CWPP and the process outlined therein. It is dear that the City of Liberty Lake failed to prepare an adequate 6 -year Capital Facilities Plan. Once the boundaries are set and the population allocation received, this must be done. The Board declines to rule on whether there were any SEPA violations. The new Comprehensive Plan may look materially different. As such, any review of SEPA at this time is unnecessary. The Board finds the Petitioner did not carry its burden of proof on its request for invalidity. V. CONCLUSION The Board finds Liberty Lake Ordinance No. 118 to be non - compliant for failure to meet the requirements of the Spokane County Wide Planning Policies and RCW 36.70A.070(3). FINAL DECISION AND ORDER Case 03 -1 -0007 May 24, 2004 Parts 7 Eastern Washington Growth Management Hearings Board 15 W. Yakima Avenue, Suite 102 Yakima, WA 98902 Phone: 509 -574 -6950 cn„• cnaA7n_ae1-`1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 D.E. "Skip" Chilberg, Boarc VI. ORDER 1. The City of Liberty Lake must take the appropriate legislative action to bring themselves into compliance with this Order by September 21, 2004, 120 days from the date issued. Pursuant to RCW 36.70A.300(5), this is a Final Order for purposes of appeal. Pursuant to WAC 242 -02 -832, a motion for reconsideration may be filed within ten days of service of this Final Decision and Order. SO ORDERED this 24 day of May 2004. EASTERN WASHINGTON GROWTH MANAGEMENT HE NGS BOARD FINAL DECISION AND ORDER Case 03 -1 -0007 May 24. 2004 Pang Denni ember Eastern Washington Growth Management Hearings Board 15 W. Yakima Avenue, Suite 102 Yakima, WA 98902 Phone; 509 -574 -6960 mar 5l10.'4711. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 28, 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent x old business 0 new business E] public hearing ❑ information x admin. report ❑ pending legislation AGENDA ITEM TITLE: Motorized foot scooters. GOVERNING LEGISLATION: Chapter 46.61 RCW. PREVIOUS COUNCIL ACTION TAKEN: August 10, 2004 — Administrative Report. September 13, 2004 — Initial discussion on policy points. BACKGROUND: Several citizens of Spokane Valley have registered complaints with the city about the increasing use of motorized foot scooters in the city. Included in the discussion of motorized foot scooters are such machines commonly referred to as "pocket rockets" or "mini- choppers ". Citizen complaints have focused on two general areas of concern: (1) the noise these machines make; and (2) the safety of operators of these machines, especially when the operators are young. Per Council instruction, staff has prepared a basic discussion outline on how several ideas for regulating motorized foot scooters may affect the two general areas of concern expressed by Valley citizens, namely noise and safety. Please review the attached materials for a general discussion guideline as to the potential effects of regulation on (1) the nuisance factor of motorized foot scooters, and (2) the safety of motorized foot scooters. OPTIONS: Consider and discuss policy interests of the City; instruct staff to provide a draft ordinance for review; instruct staff to do nothing. RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: NIA STAFF CONTACT: Cary P. Driskell, Deputy City Attorney; Joshua J. Leonard, Legal Intern ATTACHMENTS: PowerPoint presentation. Motorized Foot Scooters Potential effects of regulations on NOISE and SAFETY. F tot'a�l n.i;ghttiime' ban _" n► o.per with' Iarnps and /or reflectors . Y _ r r e' r•-re �ma� 'be counter- to RCWs a. ( Y pasengers b, .he lmet required: f rom; p ubl�i.c sidewalks Qba :n f rom b.ic y y clue lanes . - ban .from .• city arks :( :ba.n from property Y ban from arterials. fl Li IT NOISE / NUISANCE Qider riders may have a 1. better sense of when '1 operating a motorized foot scooter is appropriate e.g., although operating a motorized foot scooter is fun, it may not be appropriate at certain times or in particular places. 16?, 18?) SAFETY F by age 16, most youths have completed (or are at least enrolled in) a drivers' education course Fr, hopefully, this makes them more knowledgeable about the rules of the road N s G 1St /NUISANCE N6tOttict -• - • , erniqpd by Einnit. the high- ..,•• 2-cycIe gas-powered • --• • • • engines to daylight hours._ SAFETY as many of the motorized foot scooters sold & used in Spokane Valley lack proper safety equipment, a nighttime ban would obviously limit the operation of motorized foot scooters to the daylight hours, when the machines are more visible ( 11 PS r i :, 1r\ I would decrease the number of motorized foot scooters that operate after dark (because most motorized foot scooters 'Jack WSP-approved lamps and/or reflectors) QNII • ECTPR.$ SAFETY F, would allow nighttime operation of only those motorized foot scooters equipped with WSP- approved lamps and/or reflectors (fw motorized foot scooters that operate at night would be more visible • . . NOISE / NUISANCE Would significantly decrease the volume of noise emitted by gas powered models of motorized foot scooters note: a muffler requirement is likely outside the scope of authority granted to local jurisdictions by the legislature SAFETY • (El; would prevent (or at least aid in preventing) hearing damage of operators of motorized foot scooters F, however, the noise emitted by motorized foot scooters often alerts others to their presence • N IS E • fNUISANCE nita •. S: SAFETY motorized foot scooters are rarely designed for more than 1 rider or operator (T•-%, many models lack even one fixed seat state statutes governing bicycles include a ban on passengers obviously the he requirement would address only the issue of safety NOl A those sidewalks :NUISANCE • although not, a noise concern, the operation of motorized foot scooters on sidewalks can pose a significant problem to pedestrian traffic on SAFETY (e; because motorized foot scooters travel at a much faster rate of speed than do pedestrians or others using public sidewalks, motorized foot scooters pose a threat to public safety a6Gh otorze [IP icy®I Iicy@I s'rg a, es ©ugh aff a a OflDAN©E not the can foot Ianes traffic Edo a se eration scooters can ern these ose beca l�f'fl ugh eed 0 tra es s= fe bbydg AFE9T? se ters rta NES trave fa r tgn � :r gall Q mall g „„ a ©© MER ca 0 es to rate 0 es razed at ze of bbyd J bag foo fort es • NOISE/NUISANCE WOU Id eliminate the disturbance of noise from these traditional, outdoor gathering places 1 ;!! • F SAFETY of; operation of motorized foot scooters in city parks subjects park • patrons to increased potential danger further, a ban of this type may limit city liability 0 RETAAN@E [do co oat of M1 OBtrmft ©01V QOtf MEV may lead to a concentration of motorized foot scooter use in neighborhoods, thus having an adverse effect on noise levels there BAN - FIRM ARTERIALS LEM.IIT:USE T0. STREETS WITH LOWER SPEED LIMITS NOISE/NUISANCE SAFETY would eliminate the use of motorized, foot scooters on higher- volume, higher-speed streets would limit operation of motorized foot scooters to less crowded streets NOISE / NUISANCE r _ would eliminate noise emitted; by operation, of motorized' foot scooters on' the trail (is this a, problem?) would reserve the Trail; for the lower impact uses for . which, the Trail' was intended note: motorized foot scooters may already be banned from the Centennial Trail under state statute ti r SAFETY similar to previous public sidewalk, analysis, the Trail was not intended for use by motorized foot scooters allowing motorized scooters on the Trail may increase the potential danger to other users of the Trail and harm the surrounding habitat KIrG ULATION • • p. BAN USE IN STREET RIGFIT-OF-WAY A GPRECTU I\■LENT: , ‘• USER LICENSE REQUIREMENT :„ • MUFFLER REQUIRED . . : , • . N IG HT OPERATION (LIGHTS/RE,FLECTORS) - • [MOTO 'EH1CLE :KcilSpiATION J .. • NOT ALLOWED ON SIDEWALKS . ESTIOqi:US.E . LIM . NOT ALLOWED ON MULTI-USE PATHS [NOT P4A15$ L NOT ALLOWED IN B1KE LANES LALLO WED'ON : STREETS >25MPH BIM' A:NES a "CV •Q . • - PEDESTRIAN-STYLE LEFT TURNS ONLY 1LJ JLJ 11 . NO PASSENGERS ALLOWED • • ''X - X X X • .0. r [ 6 16; 1 16 ) ,CA 17 1D(77,1 . X • .X • X ')(71 X x x • •x . - IL :11' X. x x X X 11125L1D5 • 1[1,.,'11117.]. x xxxx 71.1. x x X • 1 • x - - rotIE CA713,LE MOTOR Vt,l'HICLE AND/0R : , r,"77 u LES or 11711 ROANINCL. • • •-• X ; 1 LTRAFFIC, C,OOTROL SIGN4,S,;:SI(JNS,ETC,)Y , [t: • • J. . JL. _ m us USE BICYCLE LANE, WHERE AVAILABLE X ['_P r - '117_ -NOT ALLOWED ON CITY-OWNED PROPERTY • . • . X - [.. S. °P. .P4 1 0>e S §: - ±2L_J JLiL 7771 s. • • :71 ..t o.) : •r-4.` CJ Ir " a . .1 • Motorized Foot Scooter - Related Emergency Room Visits Data from the U.S. Consumer Product Safety Commission NEISS Database. 8000 7000 6000 5000 4000 3000 2000 1000 0 1999 2000 2001 2002 2003 D Emergency Room Visits Fr-.17-77 J ; � .r 2 Motorized Foot Scooter - Related Emergency Room Visits Data from the U.S. Consumer Product Safety Commission NEISS Database. 8000 7000 6000 5000 4000 3000 2000 1000 0 1999 2000 2001 2002 2003 D Emergency Room Visits Resource 206.6311300 Acqurs ons 421- 284 Fax 206:6311220 czka Cifd"i ici raL Research and Services (enter of Washington 6 ' 3•- =ria Motorized Scooters M otorized scooters. You've likely all seen them and, if you haven't, you almost cer- tainly will. Zipping down the street, driven by a 14 -year old or younger, going 20 miles per hour or faster and noisily interrupting the tranquility of your neighborhood. Are they a problem, or are we just getting old? What is a motor scooter? A motorized scooter (or, as referred to by state law, a 'motorized foot scooter ") is essentially a skateboard with a small gasoline or electric mo- tor on the back and a set of handlebars, a brake lever, and a hand - operated accelerator. Their cost will typically range from about $200 to over $1,000, and they may have a top speed of 20 mph or more. Some models have bicycle -type seats, although most riders seem to prefer the models with no seats. Gas - powered scooters, which are faster than electrically driven ones, appear to be the scooters of choice, even though electric- driven models are cheaper and quieter. (The fact that gas - powered scooters are faster and noisier is, perhaps, why they are more popu- lar.) The problem According to the U.S. Consumer Product Safety Commission (CPSC), 5,900 emergency room injuries from electric and/or gas - powered scoot- ers were recorded in 2002 and, of those, almost 40 percent involved children 15 years of age and younger. Most of the more serious injuries have involved broken arms, hands, and legs, sustained from collisions with cars and other motor vehicles. There have also been some re- for excellence in local government News corded fatalities and, with the almost exponen- tial increase in the number of scooters on the road, more are likely to follow. Although newer statistical information is not yet available, anec- dotal evidence suggests that the number of accidents involving motorized scooters has sky- rocketed and will continue to do so. Motorized scooters and state law Through legislation adopted in 2003, the state defines "motorized foot scooters" and provides that such scooters do not require vehicle licenses; they are to be given the same access to streets and roads as are bicycles. Ch. 353, Laws of 2003. The statute also provides that no driver's license is required to operate a motorized foot scooter. The legislation prohibits a motorized scooter's operation at any time from a half hour after sunset to a half hour before sunrise, unless the scooter is equipped with reflectors of a type approved by the state patrol. The state law that prohibits the removal of muffling and pollution - control devices from mopeds does not apply to motorized scooters. Motorized scooters may be used on multipur- pose trails or bicycle lanes, although local jurisdictions may "restrict or otherwise limit the access of" motorized scooters. Bicycle paths, trails, and equestrian or hiking trails, among oth- ers, are off limits, if they have been either constructed or are maintained with federal high- way transportation funds. Other new or existing trails or paths may be available for use by a motorized scooter, if they are appropriately signed. continued on page 3 Motorized Scooters continued from page 1 (Four bills were introduced in 2004 to fur- ther regulate the use of motorized foot scooters. The bills, had they been enacted, would have prohibited the use of motor- ized scooters on public roads and streets, required operators to have a driver's license, established a minimum age for scooter operators, and set a maximum speed for use. While none of the bills was adopted, it is quite possible that legislative attempts to regulate motorized foot scooters will re- turn during the 2005 legislative session.) What local jurisdictions can do and are doing Local jurisdictions can limit or prohibit the use of motorized scooters on sidewalks, on public trails, on public parking lots, around public buildings, and in parks. (The use of scooters on private facilities is not, in itself, unlawful; nothing limits the ability of a private landowner, such as the opera- tor of a shopping center or mall, from prohibiting the use of a motorized scooter in a parking lot and/or the private or public areas of the private facility.) Several cities have prohibited the use of motorized scoot- ers within their central business district. As a public safety measure, a local gov- ernment can probably require that motor scooter operators wear safety helmets; a number of Washington communities have adopted such requirements. State law lim- its motorized scooter use af- t e r sunset, unless the scooter 4 " is equipped with reflec- z tors approved by the state patrol. Local regulations may be able to go further, requiring headlights, and, for example, requiring them to be suffi- ciently bright to be visible from 500 feet away. Some communities have suggested or required that a tail light, bright enough to be visible from 600 feet away, be used in addition to a red - colored rear reflector, which is required for nighttime use. Re- quiring the use of a muffling device is possible, as such a requirement would not conflict with state law. Stanwood requires that the scooters be equipped with °a switch, lever, or other mechanism that, when released, will cause the drive motor to disengage or cease to function," a "dead man's switch." At least four cities have included parental responsibility provisions in their motorized scooter ordinances, extending to parents the legal responsibility of assuring their minor children's adherence to motor scooter operational requirements. Some communities have established age requirements. Mount Vernon, Sedro- Woolley, and Stanwood, for example, require that scooter operators be at least 16 -years old; Puyallup sets its limit at 14 years. Some cities have established maxi- mum operational speed limits, typically 25 miles per hour. Alrnost universally, in those cities that have already adopted motorized foot scooter regulations, rules that make it unlawful to operate a motorized scooter in a careless, reckless, unsafe, or negligent manner have been adopted, along with a notation that traffic laws and rules of the road apply. Stanwood's ordinance prohib- its the carrying of passengers. What can be done if a person violates a local regulation? Of the code provisions Municipal Research has reviewed, the cit- ies that have adopted regulations have made a motorized scooter of- fence a civil infraction, punishable by a penalty of up to $250. In addition, several of the cities have provided for the seizure of a scooter, its temporary impoundment, and, for multiple offenses, forfeiture. Seizure, impoundment, or fu, ftiture deprives the owner of his or her property. Under due process, if a jurisdiction intends to take a person's property, it must pro- vide the property owner with notice of its intent and a hearing at which he or she may contest the taking. The hearing need not be elaborate, but it must provide the property owner with a chance to be heard by a person empow- ered to make adjustments, depending upon the evidence and argument made at the hearing. What local jurisdictions (probably) cannot do It is clear that counties, cities, and towns cannot prohibit the use of motorized scoot- ers altogether; the state law that allows their use preempts the ability of local jurisdic- tions to provide otherwise. Local jurisdic- tions arguably cannot require that the operators be licensed and, it would seem, under this limitation, it is likely that a ju- risdiction cannot mandate that operators obtain training before usinga scooter, which might be construed as a form of licensing. ( "Arguably," since several cities have adopted ordinances requiring operators be licensed.) What can be done by members of the public? While many communities are wrestling with what they should do about motorized scooters, there are some safety suggestions that can be followed by anyone even con- templating travel by scooter. The CPSC recommends the following: • Wear a helmet that meets CPSC's stan- dards, along with knee and elbow pads. • Ride the scooters on smooth, paved surfaces without any traffic. • Wear sturdy shoes. • Avoid streets, or surfaces with water, sand, gravel, or dirt • Do not ride the scooter at night - rid- ers can't see where they're going or be seen by others. Local governments may wish to share these suggestions with their wizens through their police or sheriff departments or by public safety notices posted on their websites or in their community bulletins. Help is just a click or a phone call away Municipal Research has been accumulat- ing sample ordinances from jurisdictions across the state. Some are available online. If you want to review some samples, give us an e-mail or telephone call, or visit our Web page devoted to motorized scooters at http: //www.mrsc.org/Subjects /PubSafe/ scooters.aspx. Consultants will be happy to respond to any questions you may have. Of course, it is highly recommended that your city, town, or prosecuting attorney be consulted before taking any final action to adopt regulations or restrictions. continued on page 7 Municipal Research News - Fall 2004 • 3 Scooters continued from page 3 The scooters will probably not just go away Unless and until the legislature again con- siders what further limits should be placed on the use of motorized foot scooters, it may be necessary for local jurisdictions to address the safety and noise issues being voiced by many of their citizens. Local regulation may not be the answer for every community, but consideration of the im- pact that motorized scooters have on local roadways may nevertheless be a good idea. Then we can begin worrying about other things, like pocket or mini - motorcycles.) By Paul Sullivan Legal Consultant Municipal Research and Services Center Spokane 0 Valley Memorandum To: Dave Mercier, City Manager From: Ken Thompson, Finance Director CC: Nina Regor, Deputy City Manager Date: September 13, 2004 Re: Monthly Report Assistance to auditors 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhatl ®spokanevalley.org Finance employees worked in the following areas during the month of August. As the state auditor's office reviews city records, they generate many questions for staff. They may need an explanation of a city worksheet, an understanding of the flow of a purchase requisition or a description of how we receipt fees for building permits. Finance staff answer most of the questions and occasionally seek out other employees to provide an explanation. A considerable amount of time was spent in August responding to questions from our auditors. Amendments to the 2004 budget A new round of amendments to the 2004 budget were prepared, presented and approved by the city council at a public hearing on August 24. These amendments have now been incorporated into the Amended Budget Column of the Budget Variance Report. Telephone traffic and drop in customers have increased We are experiencing an increase in telephone calls and in the number of citizens who drop by city hall for information. This renewed interest in local government is generated because of the full -width pavement ballot issue, budget issues in the newspaper, gambling tax uncertainty and scheduled elections in both September and November. 2005 budget process We are fine- tuning the 2005 preliminary budget. The City Manager will present it to the City council on September 14. Hearings are planned for September 14, October 12 and October 26. Departments will discuss 2005 budget highlights at the October 5 council meeting. Business registration 3300+ businesses are in our database. Our records have been updated for businesses that have hazardous materials at their site. We expect to send 240 letters to nonprofit organizations during the next 30 days in an attempt to identify those who have not yet registered. Budget variancelinvestment reports Reports showing a comparison of fund revenues and expenditures to our 2004 amended budget at August 31, 2004, are attached. If revenues and expenditures flowed to the City equally over the twelve months, we would expect to see 67% in the right -hand column. Revenues and expenditures do not flow equally in twelve monthly installments so the percentages appearing in the right hand column will often be skewed. Overall, revenues and expenditures are in line with our projections. The investment report at August 31, 2004 is also attached. General Fund Revenues: Property Tax Sales Tax Gambling Tax Leasehold Excise Tax Franchise Fees State Shared Revenues Planning & Building Fees Fines and Forfeitures Recreation Program Fees Investment Interest Operating Transfers General Fund Expenditures: Legislative Branch Executive & Legislative Support Public Safety Operations & Administrative Svcs Public Works Planning & Community Dev. Library Services Parks & Recreation General Government 9/13/2004 2:19 PM City of Spokane Valley General Fund Budget Variance Report For the Period January 1 - August 31, 2004 Amended Budget 2004 $ 9,265,809 11,920,000 690,000 5,000 640,000 882,816 1,139,000 1,000,000 121,000 18,000 122,500 $ 25,804,125 Amended Budget 2004 August Revenues S 23,942 1,408,700 106,855 326 979 145,898 119,618 26,745 6,480 $ 1,839,542 $ 215,372 $ 8,567 438,482 33,448 14,693,990 1,330,240 917,605 70,990 631,079 50,075 1,574,519 120,227 2,053,250 - 1,601,780 136,867 3,450,578 55,510 $ 25,576,655 $ 1,805,924 $ $ YTD Revenues $ 4,847,089 8,426,379 432,871 3,309 319,824 543,084 1,207, 946 737,455 109,554 31,290 34,300 $ 16,693,101 $ 4,418,720 3,493,621 257,129 1,691 320,176 339.732 (68,946) 262,545 11,446 (13,290) 88,200 $ 9,111,024 August YTD Unrealized Percent Expenditures Expenditures Expenditures Realized 144,931 240,065 9,468,495 550,461 407,215 862,347 1,010,148 941,063 732,580 14, 357, 305 $ Unrealized Percent Revenue Realized 70,441 198,417 5,225,495 367,144 223,864 712,172 1,043,102 660,717 2,717,998 11,219,350 52.31% 1 70.69 62.73 2 66.18 49.97 2 61.52 3 106.05 14 73.75 4 90.54 5 173.83 28.00 17 64.69% 67.29% 15 54.75 64.44 59.99 64.53 54,77 49.20 58.75 5 21.23 16 56.13% Other Funds Revenues: Street Fund 5 2,062,200 Arterial Street Fund 542,000 Trails and Paths 12,800 HotellMotel Fund 380,000 Debt Service - LTGO 03 800,000 Capital Projects Fund 840,000 Special Capital Projects Fund 840,000 Street Capital Projects 3,230,000 Mirabeau Point Project 3,000,000 Street Bond Capital Projects 30,000 CD Block Grant Fund 504,000 Capital Grants Fund 837,000 Barker Bridge Reconstruction 702,000 Sewer Fund Stormwater Mgmt Fund Equip. Rental & Replacement Risk Management 9!13!2004 2:19 PM City of Spokane Valley Other Funds Budget Variance Report For the Period January 1 - August 31, 2004 Amended Budget August YTD 2004 Revenues Revenues 747,500 146,634 137,500 $ 14,811,634 S Amended Budget 2004 Other Funds Expenditures: Street Fund $ 3,773,184 Arterial Street Fund 600,000 Hotel /Motel Fund 475,000 Debt Service LTGO 03 800,000 Capital Projects Fund 180,000 Special Capital Projects Fund 300,000 Street Capital Projects 3,219,700 Mirabeau Point Project 9,500,000 Street Bond Capital Projects 2,460,000 CD Block Grant Fund 504,000 Capital Grants Fund 837,000 Barker Bridge Reconstruction 702,000 Sewer Fund 238,608 Stormwater Mgmt Fund 518,700 Equip. Rental & Replacemnt 43,600 Risk Management 137,500 $ 24,289,292 $ 107,694 $ 854,054 46,891 309,179 42,238 99,988 99,747 30 6,789 3,665 49 4,259 140 38 411,527 S August Expenditures $ 244,027 $ 1,882,614 51,696 59,503 1,393, 931 615 16,378 3,801 $ 1,769,951 192,931 225,561 542,647 541,286 256,287 442,159 23,563 4,300 183 422,875 64,491 130,136 4,009,652 YTD Expenditures 315,403 225,561 25,945 225,945 292,700 2,442,411 60,604 4,970 197,594 45,432 41,179 111,066 $ 5,871,424 $ Unrealized Percent Revenue Realized $ 1,208,146 41,41% 19 232,821 57.04 12,800 18 187,069 50.77 574,439 28,20 20 297,353 64.60 298,714 64.44 2,973,713 7.93 8 2,557,841 14.74 6 6,437 78.54 504,000 8 832,700 0.51 8 702,000 8 (183) 324,625 56.57 82,143 43.98 11 7, 364 94.64 13 $ 10,801,982 27.07% Unrealized Percent Expenditures Realized $ 1,890,570 49.89% 600,000 159,597 574,439 154,055 74,055 2,927,000 7,057, 589 2,399,396 504,000 832,030 702,000 41,014 82.81 473,268 8.76 2,421 94.45 26,434 80.78 18,417,868 24.17% 7 66.40 28.20 20 14.41 7 75.32 7 9.09 8 25.71 8 2.46 8 8 0.59 8 8 9 12 10 9/13/2004 2:19 PM FOOTNOTES Note: 1 Property taxes are due in two equal installments on April 30 and October'31. The majority of revenues from property taxes is received on May 10 and November 10. 2 Due quarterly with the third quarter due September 30 3 State shared revenues (liquor) are received quarterly on succeeding months. 4 Over 50% of this revenue will be paid to the state 5 A more conservative approach to expanding recreational programs will result in less income and less expense than anticipated 6 Billing to county and Foundation NW in progress 7 These funds are used primarily for capital projects. Cash is not actually moved from these funds (expenditures) to the construction funds until needed 8 Capital projects often take a number of years to plan, engineer, acquire right of way and construct. While the projects budgeted will eventually proceed, we should not expect costs to flow evenly throughout the year. 9 60% of this budget is tied to potential construction projects which are not yet underway. 10 Annual city insurance premiums are paid in January 11 Internal journal entry will be made twice /year 12 Vehicle purchased in early 2004 which represents a large part of budget 13 Internal transfer made in early 2004 to pay for city insurance 14 New construction projects have exceeded our estimates 15 AWC membership paid early in 2004 16 40% of this budget are reserves which will only be used in an emergency 17 Transfer for parks masterplan ($80,000) is planned for late 2004 18 Transfer for trails planned for late 2004 19 Loan payment will be received in late 2004 20 Next debt transaction will be late 2004 9/13/2004 2:19 PM dec Beginning Deposits Withdrawls Interest Ending City of Spokane Valley Investment Report For the Month Ending August 31, 2004 LGIP' $ 10,217,494.70 $ 1,597,587.60 (2,075,000.00) 11,049.11 $ 9,751,131.41 S Balances by Fund General Fund Street Fund Arterial Street Hotel /Motel Capital Projects Spec. Capital Proj. Street Capital Proj. Mirabeau Point Proj. Street Bond Proj. Sewer Stormwater Mgmt. Equipment Rental Risk Management *Local Government Investment Pool Total F &M MM Investments 5,867,917.14 $ 16,085,411.84 425,000.00 2,022,587.60 (2,075,000.00) 10,305.79 21,354.90 6,303,222.93 S 16,054,354.34 $ 3,414,167.80 760,462.61 595,515.78 104,283.40 1,141,697.52 870,336.88 24,286.69 5,671,718.38 2,405,266.74 30,1 82.50 926,163.27 85,422.60 24, 850.17 $ 16,054,354.34 00°%, Wow 4,ValleY ;Vastewater: • Wastewater Treatment — Received County's revised interlocal on June 11, 2004. We have conducted two meetings with County staff and have a meeting scheduled for September 17, 2004. • County submitted the SRF Loan to the Department of Ecology and has received conditional approval. • Draft Spokane River Use Attainability Analysis (UAA) is available on the UAA web site at http:// www .spokaneriveruses.net/links.htm Agreements for Services Adopted and in Operation: • County Street Maintenance Proposed Contract Changes for 2005: o In 2005 Contract, propose to delete reference under 'Basic Services' that work be done as customarily done by the County and add that work be as directed by the City. o More detailed definition will be developed to the list of activities. • Street Maintenance - WSDOT • County Engineering Services Proposed Contract Changes for 2005: o Development task proposed to be cut from 2005 budget. o All traffic tasks proposed to be cut in 2005 budget. o All Planning tasks proposed to be cut in 2005 budget. o Contract Landscape Maintenance proposed to be transferred to the City in 2005. o Pavement Management tasks for GIS, Database & Ratings proposed to be cut in 2005 budget. o Total reduction is $217,713. • County Utilities - Storm Water Management Contract ends on December 31, 2004. • Solid Waste - Regional Solid Waste Interlocal Capital Projects: • Construction Projects o Park Road Project Utility work — clearing and grubbing, storm sewer placement. o 24th Avenue Sidewalk Project Project completed — punchlist items remain PUBLIC WORKS DEPARTMENT MONTHLY REPORT August 2004 o Centerplace Site work and utilities 98% complete; South curbs and sidewalks 90% complete; Parking lot lighting fixtures installed; All concrete building floor slabs complete; West wing 2 floor roof and wall framing 80% complete; Basement mechanical 30% complete; Structural steel and steel studs being erected at all locations; Mechanical, electrical and plumbing items being installed on 1 floor east and west wings. o Evergreen RoadlSutters Sanitary Sewer Project Swales completed — grading, installing sprinkler systems, placing topsoil and sod. Permanent stripping completed and signals are operational, Punchlist items. o 16th Avenue Project Storm sewer placement — placing basecourse and installing curb from Pierce to Dishman -Mica Road. Swale excavation at Dishman -Mica — 16 intersection. 1 lift of asphalt placed from Pierce to Pines. n Sullivan & 4th Signal Project completed. Signal was operational September 2"' — punchlist items remain o South Greenacres Sanitary Sewer Project (Flora & Mission) Complete o Weatherwood /Owens Sanitary Sewer Project Mainline, side sewers and ACP placement complete North of Broadway Placing Mainline and side sewers South of Broadway Construction Complete — Nov. 1st o Veradale Sanitary Sewer Project Mainline, side sewers and ACP complete Shoulder work and punchlist items remain Construction Complete — September 15 a Sipple Sanitary Sewer Project Mainline complete on Euclid, Fairview and Rutter west of Park Road Construction Complete — November 1st n Carnahan Sanitary Sewer Project Construction to be carried over until next spring. Project awarded to Norms — Construction scheduled to begin March 2005 Maintenance Activity: • Estimated cost from the County for 2004 is $3,113,268. • City 2004 budget is $2,120,000. Additionally, we budgeted $30Q000 for contracted minor road maintenance that we are using to cover the County contract. • Through the end of August the County has billed $1,565,821 or 65% of the above available funds. Land Development • Applications Reviewed /Conditions Prepared (Including Comm. Pre -App): Commercial Projects — 15/51*, Residential Projects — 8/38 • Road and Drainage Plan Review: Commercial — 0 /4, Residential — 3/18 • Hearings Held: Commercial — 2/3, Residential —1/6 • Construction Walk - Throughs: Commercial — 0, Residential — 1/2 • Rezone Applications: Commercial — 0 /3, Residential — 2/7 '(current month totals/annual totals) S j�t ' e Va11ey 2004 PROPOSED PROJECTS Road Construction Projects Evergreen Road Sullivan Road & 4th Ave. Signal Park Road - Project 2 16th Avenue - Project 2 24th Avenue Sidewalk Project Pines /Mansfield Road Design Projects Barker Road Reconstruction Barker Road Bridge Replacement Sewer Projects Camahan Weatherwood /Owens Sipple Veradale South Green Acres - Phase 1 Burns Road Miscellaneous Projects Miscellaneous Valley Couplet Road Replacement Projects Consultant Contract Centerpiece at Mirabeau Point Construction in Progress Stormwater Drainage Projects Statewide Transportation Plan (STIP) Transportation Improvement Board (TIB) Bride Replacement Advisory Committee (BRAC) 2004 Construction Projects (MR)- August Project Location 16th Ave. to 2nd Ave. Sullivan & 4th 8th Ave. to 2nd Ave. Dishman -Mica to SR 27 Bowdish to Pines Wilbur Rd. to Pines Rd., Pines to 190 Boone to Barker Rd. Bridge Barker Rd. at Spokane River 1 -90 to 8th, Havanna to Eastern McDonald to Maurer, Mission to Mallon Vercier to Maurer, 1 -90 to Boone Dalton to Rutter, Bradley to Vista Calvin to Sommer, Springfield to Main Indiana to Mission & Flora to Long Rd. Capital Improvement Projects Completion Date Design Construction Complete Complete 8/18/04 100% 100% 9/1104 100% 100% 10/15/04 100% 40% 11/1/04 100% 60% 9/1/04 100% 99% 10/1/05 0% 0% 10/15/05 0 12/1/06 0% 11/1/04 100% 11/1/04 100% 11/1/04 100% 70% 9/1/04 100% 95% 7/31/04 100% 100% 11/04 5/05 Total 2004 Funding $ 1,521,000 $ 15,700 $ 821,000 $ 1,932,000 $ 198,000 $ 620,000 Total Project Cost $ 2,787,000 $ 165,000 $ 972,000 $ 3,302,000 $ 198,000 $ 3,13.4,000 0% $ 1,150,000 $ 2,998.200 0% $ 702,000 $ 8,057,615 0% $ 2.569,000 $ 2,569,000 70% $ 4,083,000 $ 4,083,000 $ 2,914,000 $ 2,914,000 $ 2,985,000 $ 2,985,000 $ $ 380,000 $ 31,000 $ 31,000.00 S 50,000 S 50,000.00 $ 15,000 $ 15,000.00 $ 830,000 $ 830,000.00 5 60,000 S 60,000.00 100% 20% $ 9,500,000 $ 9,500,000 5 200,000 $ 200,000.00 $ 30,196,700 $ 45,230,815 CITY OF SPOKANE VALLEY DEPARTMENT OF COMMUNITY DEVELOPMENT MONTHLY REPORT FOR AUGUST 2004 LONG RANGE PLANNING DIVISION: Planning Commission The Spokane Valley Planning Commission met twice during the month - on August 12 and August 26 At the August 12 meeting, the Commission received a presentation on the draft Transportation Chapter of the City's Comprehensive Plan. Additionally at this meeting, a presentation of the Clear View Triangle issue was conducted in preparation for a public hearing. The Commission was also briefed on the 2004 annual Comprehensive Plan Amendment requests received by the City and on a proposed Areawide Rezone action in the Greenacres area. Both of these briefings were in preparation for an upcoming public hearing on September 23` At the August 26 meeting, the Commission conducted public hearings on three separate items. The first public hearing was conducted on proposed amendments to the City's Clear View Triangle requirements. Public hearings were also conducted on two Street Vacation requests, file numbers STV -03 -04 and STV- 04 -04. Also at the meeting on the 26 the Commission reviewed a draft of the Comprehensive Plan's Land Use Chapter. Comprehensive Plan Development Long Range staff continues to develop draft chapters of the first Spokane Valley Comprehensive Plan. On July 29, 2004, staff presented a population allocation proposal to the Steering Committee of Elected Officials. The Steering Committee consists of elected officials from Spokane County and cities within the County, and is responsible for regional coordination of planning issues as required by the Washington State Growth Management Act. This issue will be brought before the Board of County Commissioners in September for official action. Planning staff continues to implement the public participation program for the Comprehensive Plan with a series of community workshops this fall. The first of the meetings is scheduled for September 9 in the northwest part of the city. Three additional meetings are anticipated to be held through October and early November. Dates and locations for these meetings are yet to be determined. Ad Hoc Sign Committee The Ad hoc Sign Committee held three meetings during the month of August. A final draft of the "Definition" section of the City's Sign Code was completed. A Billboard Cap and Replace Policy was developed, and Aesthetic Corridors were discussed and Page 1 of 6 CURRENT PLANNING DIVISION: City of Spokane Valley Department of Community Development Monthly Report for August 2004 redefined. The Committee suffered a blow with the untimely death of its Vice Chair, Ken Holloway, in mid - August. Eldonna Gossett from the Spokane Valley Chamber of Commerce has agreed to complete Ken's committee assignment. The Committee will begin a review and revision of existing Sign Code Standards in September. The Current Planning Division opened 20 land use application files in August. In addition, 17 licenses /permits were sold. In order to make the chart below easier to follow, activity has been consolidated into two categories: License /Permits (adult entertainment, sign review permits); and Land Actions (binding site plans, rezones, subdivisions, short plats, boundary line adjustments, street vacations, site plan reviews and SEPA reviews). 2004 MONTHLY CURRENT PLANNING ACTIVITY BY CATEGORY l00% 50% 0% A comparison of new application /permit/license activity through the month of August to the annual projection for each of these is shown on the following page: Site Ran Review Sign Permit Review Boundary Line Adjustments SERA Review Short Plat Subdivision Rezone Home Profession Binding Site Ran Adult Entertainment License 2004 CURRENT PLANNING ACTIVITY ANNUAL COMPARISON 0 20 40 60 80 100 120 140 160 ❑ 2004 Projections • Activity to Date Page 2 of 6 Dec Nov Oct Sept Aug J uly June May April Mar Feb Jan O rn C _ co a) m O cp tf) a) . 0 ui ▪ U 'E O C L ca Ci M C 2 = a) s c +-0 co N C N 0) a) c O N a) -o a) vi Ec - • O E N C r� a a) O N a . - x a) a) •c U) ( 1 ) D a) U U a) ` � • O U • N U > ▪ 3 • c ` u � Lt)) E N U O '> unQ L V O > I — o a) (1) 0) CO < E C ()C O a) co E Q • E Lc) N � c0) C U) • >, (I) c —I a) c o E c '•; 'v) C = O 5 N O - c �E CD Cnz Z 0 '5 u) ui c m = = O € €� La)a) a a fa 0 0 N 1 1 Apr Mar Feb Jan G 0 2003 105 1,261 1,366 11 2004 172 1,981 2,153 In an effort to compare the number of City of Spokane Valley Building Permits to Actual Value, the following charts have been developed. As you will see, permit sales and value of associated property continue to increase in 2004: Comnerciil Rasidenlbl 521,679,735 $20,600,125 645,410.203 844,596,056 CITY OF SPOKANE VALLEY BUILDING PERMIT SALES Comparison of 2003 (411.12131) to 2004 (111 -8131) 2,500 ZOO) 1,500 1,00) 503 Corrn'rcial Pesdade! Totals City of Spokane Valley Department of Community Development Monthly Report for August 2004 Page 4 of 6 S100,003000 $80,000,000 $60,000,000 $40,000,000 $20,00.7,000 $0 CITY OF SPOKANE VALLEY BUILDING PERMIT VALUATION Comparison of 2003 (411 - 12131) to 2004 (111.8131) 812003 2004 The Permit Center collected $86,344.67 in License and Permit fees and $44,832.33 in Plan Review fees during the month of August. Total Building Division income for 2004 equals $959,643.41. The Permit Center reports that there is no noticeable decrease in activity as our community continues to grow. $150,000.00 $125,000.00 $100,000.00 575,000.00 550,000.00 S25,000.00 $0.00 2004 BUILDING REVENUE Plans Check Fees License & Permit Fees 1000 800 • 600 400 200 0 City of Spokane Valley Department of Community Development Monthly Report for August 2004 A comparison of Building Division fiscal activity through the month of August to annual budget projections is shown below: 2004 BUILDING FISCAL ACTIVITY ANNUAL COMPARISON $0 $100,00 $200,00 $300,00 $400,00 $500,00 5600,00 $700,00 $800,00 0 0 0 0 0 0 0 0 Q Actual YTD Revenue 0 Annual Revenue Projection In 22 business days we performed 929 inspections. This averages out to just over 42 inspections per day. Although we continue to use On -Call Inspection Staff to supplement our workload, our current inspection activity exceeds our target level of twelve inspections /inspector /day._ In August, two FTE Inspectors used annual leave for a week each, so our inspection workload remains acute. Our On -Call Inspectors performed 494 of the inspections in August. This confirms the assistance these additional staff members have given our full -time staff. Our workload has become more manageable using this labor resource. Over the next few months, we continue to expect a larger volume of inspections, since inspection requests track actual permit activity. We continue to expect to use the second On -Call Inspector for a few months to help us maintain the capacity of excellent customer service the Building Division strives to sustain. C T • D C Cu CD • '0 ▪ CD o 2004 BUILDING INSPECTIONS Commercial permits included a remodel of the Taco Time near Pines and Sprague into a Starbucks, and a new Washington Fish and Wildlife building on Discovery Place. Page 5 of 6 n cn o z o c m w v 0 0 0 CODE ENFORCEMENT: The number of "Violations Reported" on the chart below reflects actual Spokane Valley Zoning Code violations, plus complaints received which were not violations. The complaints received have been added to the total this month because they reflect time officers spent in the field conducting investigations. In addition, the "Investigated" and "Pending" columns accurately reflect Code Enforcement's current ability to process and investigate backlog cases due to additional staffing. 1000 100 10- 1 a H The chart below provides a monthly comparison of the types of Spokane Valley Code violations reported. In order to make the chart easier to follow, activity has been consolidated' - into the following five categories: Environmental (sewer /septic, critical areas, animal and nuisance violations); Property (Right of Way, property use, dangerous building, landlord /tenant, illegal business and signage violations); Junk Auto; Solid Waste (solid waste, illegal dumping, and household waste violations); and Complaint — No Violation. 2004 CODE VIOLATIONS REPORTED (BY TYPE) 100% -' 90% 80%- 70%- 60%- 50% 40% 3076 20% 10% 0 %• gj Carrplaitt . No Violation a Said Waste O Junk Auto ■ Aoperty a 6rvironnenfal City of Spokane Valley Department of Community Development Monthly Report for August 2004 CODE ENFORCEMENT STATUS Di Violations Reported ai Abatements 17 Frle Transfers D Fending FilesJ Page 6 of 6 Spokane . Valley Memorandum To: Dave Mercier, Nina Reor, ftriembers of City Council From: Mike Jackson fn Date: September 10, 2004 Re: Monthly Report, September 2004 Administration and Parks: 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhalhspokanevalley.org • On September 9, there was a mandatory pre - proposal meeting on the R1- for park maintenance which was held in the Council Chambers. There was a very good response with 10 contractors and 14 people in attendance. We reviewed the requirements and responsibilities and conducted a tour of Mirabeau Point and Valley Mission Park. • The Mirabeau Point Park dedication is going to be held during Val.leyfest on September 25. We are working with Council and the Valleyfest Director to plan the details of this dedication. • Due to vandalism, the roof on the shelter at Mirabeau Springs will be replaced at the end of the month with asphalt instead of ceramic shingles. Recreation: • The recreation programs arc complete. The Department is evaluating feedback from the parents and children. • No further recreation programs are planned for this year. Program needs will be a component of the Parks and Recreation Master Plan currently being developed by MIG. Senior Center: • The Special Event in August was the lce Cream Social, everyone was surprised by the attendance of 50 people on a Sunday afternoon • A Silent Auction was held on September 11 The auction raised over $3700. The money raised will help pay for the wooden dance floor at CenterPlace. • A Hawaiian Cruise is scheduled for March 2005. Twelve people have signed up. The Association receives a free trip for over 10 reservations and a 15% commission on the total cost of the trip, which is $1799 /single. TO: Dave Mercier, City Manager FROM: Cal Walker, Chief of Police Dale Golman, Administrative Sergeant DATE: September 16, 2004 RE: Monthly Report August 2004 A MINSTRATIVE MEMO Attached is the activity report for August for the Spokane Valley Police Department. There were a total of 5,179 computer. -aided dispatch (CAD) incidents. These are self - initiated officer contacts, as well as calls for service. Out of those 5,179 incidents, 1 actual reports were taken during the month of August. Attached is the breakdown describing those incidents. Additionally, there were 1,226 traffic stops conducted that resulted in 309 traffic reports. 1 have included hotspot maps for August residential burglaries, August traffic accidents and August commercial burglaries, along with January through August 2004 stolen cars and trucks. August: Typically a month of end -of- summer vacations and a slower administrative pace. Not so this year!! ♦ August 3: We celebrated another year of participation in "National Night Out ". This year there were in excess of 60 community gatherings where neighbors gat together in an atmosphere of fin, food and fellowship and strengthened their resolve to stamp out crime in their neighborhoods. While visiting the celebrations this year, 1 was personally encouraged to run into a number of City Council representatives visiting their constituents and watching neighborhood members bond together to lessen the impact of crime in their neighborhoods. • August 9: Numerous members of our staff attended a leadership training seminar held locally at the Spokane Police Academy. The instructor of the seminar was Mr.Gordon Graham, a nationally renowned instructor. It was a great learning experience for our staff. ♦ We also are continuing our development of a new property management system. This new system, named the BEAST (Barcoded Evidence Analysis Statistics Tracking), will be piloted in the Spokane Valley Police Department property facility in conjunction with the downtown property storage operation. That bar -coded system should increase our officers' efficiency in dealing with property - related incidents and free them to spend more time on the streets dealing with other issues. 1 ♦ August 17: Staff met with representatives from the Spokane Homeless Coalition and SNAP (Spokane Neighborhood Action Program). We were able to address the formation of a partnership in a proactive effort to deal with our cotntnunity's homeless, many of whom find themselves in panhandling situations within our community. We have assigned Corporal Bob Christilaw to establish and develop an effective proactive outreach for this specific growing need. I'm excited about the possibility that this program has for those who are currently homeless in our community. ♦ Also during the month of August, we were informed that our commissioned law enforcement officers were out of compliance with Social Security contributions. This is a very complicated issue, and as we go through the process some possible results could positively affect our current budget status as a one -time anomaly. There will be many forthcoming negotiations, and 1 will be briefing the Council in the near future about the details surrounding this particular issue. ♦ August 24: We had a meeting with the Spokane County Regional Health District addressing the continuing conversations about helmet law issues. This particular meeting was very productive, and 1 would anticipate bringing new information regarding helmet laws before the Council in the near future. ♦ August 25: We presented a three -hour evening seminar on domestic terrorism for Council members, with Rich Munson, Mike Flanigan, Gary Schinunels and Dick Denenny in attendance. This presentation was conducted by our representatives in the Joint Terrorist Task Force, and included current updates on viable domestic terrorism threats in our community and what we do to stay ahead of those threats. It also included case studies demonstrating the effectiveness of what this particular unit does in our community. ♦ Finally, on August 31 we were visited by a representative of the White House, Mr. Vince Talucci, who is appointed to the National Volunteers in Policing Program. Mr. Talucci spent the day with Sheriff Sterk, myself, and other staff and community volunteers. We visited several of the local SCOPE stations and did a progress review of the various programs being successfully staffed by many dedicated volunteers in our. community. Mr. Talucci is using our agency's successes as part of a pilot, and he will be including his research regarding our agency in a national publication very soon. I will forward that publication to you upon its arrival. So much for August -- on to September!!! COMMUNiTY- ORIENTED POLICING ♦ (Volunteers trained) A region -wide Community Emergency Response Team (CERT) Drill was scheduled at the Spokane Fire Department's training center, 1618 N. Rebecca. CERT participants from all 10 counties that make up Region 9 of Homeland Defense have been invited, and approximately 60 trained CERT members and another 30 volunteers are expected to attend. CERT members must complete a federal training program that encompasses at least. 24 hours of classroom and practical training. The program covers a variety of areas dealing with emergency preparedness such as personal safety and preparedness, fire suppressionlextinguisher familiarization, triage, first aid, disaster psychology, structural search and rescue, scene safety and incident conunand. CERT in Spokane County involves volunteers from homeowner associations, neighborhood groups, COPS, SCOPE, businesses and industry. The CERT annual drill puts teams into scenarios that they might encounter during a natural or manmade disaster. Scenarios include search and rescue, cribbing (safely removing heavy objects off victims), triage, first aid and fire suppression. ♦ (School Zone emphasis) Officers assigned to the Spokane Valley Police traffic unit begin enforcing speed limits around city elementary, middle and high schools, and caution area motorists to comply with posted speed limits and pedestrian laws when children are present. Sergeant Martin O'Leary said that motorists could expect to receive warnings or tickets depending on the severity of violations. The unit will move to other Spokane Valley schools next week, he added. SCOPE volunteers will assist their efforts by operating radar reader boards at select locations. • (Helmet Law confusion) Sgt. O'Leary also commented on confusion regarding the perceived requirement that bicyclists wear helmets in Spokane Valley. "Unlike the City of Spokane, helmets are not required to be worn by bicyclists, rollerbladers or skateboarders in the Valley," he said. "We have been receiving numerous phone call complaints about riders not having helmets, but the law doesn't require them." "Obviously, we'd like to see adults wearing helmets, and also making sure that their children wear them as well," he added. "Statistics as well as our own collision investigations show that helmets really do reduce the rider's risk of serious head injury in a crash." OPERATIONS ♦ (Again our citizens help the police) Two men were driving past Affordable Motors at 312 S. Fishman Road about 9 p.m. one evening when they witnessed a 25- year -old male breaking into the business. The two also spotted another male seated in a nearby red Camaro and acting as a lookout. When the 25 -year -old male suspect ran from the car dealership with an audible alarm sounding, the witnesses called Crime Check on a cellular phone and reported the break. -in. They followed one male to the Hico Village at Sprague and Argonne and watched as he entered the business and hid behind a service counter. Officers responding to the burglary found the red Camaro parked nearby at Mike's Welcome 'Tavern and detained the male driver. Officers went to Hico and detained that male as he was walking out of the business. After the investigation, officers booked the pair for 2 " Degree Burglary. ♦ (Peaches "...enough said) Spokane Valley Police arrested a 42- year -old woman after she entered the Rosauers grocery at 10608 E. Sprague and stole 516.04 worth of food items... including a pair of peaches that she stuffed into her brassiere. The woman 3 appeared to have been drinking and her clothing was in disarray. Officers recognized her and remembered arresting her April 19 for stealing beer and chicken from the same Rosauers store. Store managers had "trespassed" the woman at the time, prohibiting her from ever returning to the store. She was booked into the Spokane County Jail on charges of 2" Degree Burglary. ♦ (Motorized scooter accident) A 12- year -old boy was seriously injured when he ran a stop sign on his gasoline- powered scooter and was struck by a Nissan Sentra. The collision threw the boy onto the hood of the car, smashed the windshield, and left him with facial lacerations and missing teeth from his collision with the doorpost of the car. Paramedics also said the boy might have internal bleeding. He was taken to a downtown hospital for evaluation and treatment. Spokane Valley Police officers who responded to the collision said witnesses indicated the Nissan was likely traveling in excess of the posted 25 mph residential limit. The 12 -year -old was wearing a bicycle -style helmet at the time of the collision and was being followed by an older brother on a bicycle. IIowever, the brother was too far behind the boy to see the collision. While there are virtually no laws restricting the use of motorized scooters and mini- motorcycles, riders are required to obey traffic signs and signals while on public roadways ♦ (First major rains of the summer) On August 6, Corporal Reagan, SCSO Public Information Officer, stated thirty collisions were reported to the sheriffs office and Spokane Police Dept. between 0700 this morning and 1:30 p.m. this afternoon. That is roughly the period during which Spokane County began seeing its first rain in quite awhile. While not every incident was the result of excessive speed, many drivers are apparently forgetting that oil builds up on asphalt roadways during dry spells. Once wet with rain, the roadways become much more slippery than when simply wet. Possibly compounding the problem is lack of attention to wiper blades and windshield washer fluid levels. During Winter and Spring when their is substantial amounts of dirty water thrown up onto vehicle windshields, drivers are much more likely to perform wiper and fluid maintenance to keep their driving visibility clear. Because of our extended period of hot and dry weather, it's quite likely that many area drivers found themselves with increasingly poor visibility as road spray from Friday's rainstorms was thrown up onto their windshields and their old wipers and empty washer reservoirs made it difficult, if not impossible, to efficiently clear away the grime. ♦ (Patrol Officers Trained) Members of the sheriff's Special Weapons and Tactics Team (SWAT) provided patrol deputies and officers with active- shooter training during the next few weeks, and area media are invited to observe. Training will be held the same hours on August 25 at Central Valley High School and September 8 at University High School. incidents such as those at Columbine High School changed the way many law enforcement agencies react to incidents involving an active shooter. The Spokane County Sheriff's Office now trains for two or three - member teams to immediately enter a school, mall or other business. Their goal is to isolate and eliminate the threat posed by an active shooter, rather than waiting for the SWAT Team to assemble and respond to the threat. 4 2004 AUGUST CRIME REPORTS August, 2004 August, 2003 2004 to Date BURGLARY 96 90 660 FORGERY 23 38 293 MALICIOUS MISCHIEF 113 131 847 NON - CRIMINAL 78 78 622 PROPERTY OTHER 137 148 1,180 RECOVERED VEHICLES 44 20 214 STOLEN VEHICLES 66 46 366 THEFT 252 260 1,961 UIOBC 0 2 6 VEHICLE OTHER 0 9 38 VEHICLE PROWLING 134 68 902 TOTAL PROPERTY CRIMES 943 890 7,089 ASSAULT 82 77 603 DOA/SUICIDE 10 12 118 DOMESTIC VIOLENCE 57 63 503 HOMICIDE 0 0 2 KIDNAP 2 1 14 MENTAL 30 45 250 MP 4 10 74 PERSONS OTHER 136 153 1,125 ROBBERY 6 5 37 TELEPHONE HARASSMENT 13 13 132 TOTAL MAJOR CRIMES 340 379 2,858 ADULT RAPE 2 4 24 CHILD ABUSE 7 11 85 CUSTODIAL INTERFERENCE 28 20 139 SEX REGISTRATION F 0 0 4 INDECENT LIBERTIES 1 3 13 CHILD MOLESTATION 7 5 57 CHILD RAPE 6 2 23 RUNAWAY 33 41 280 SEX OTHER 161 7 109 STALKING 2 3 23 SUSPICIOUS PERSON 20 32 239 TOTAL SEX CRIMES 122 128 996 DRUG 72 52 701 ISU OTHER 1 0 1 TOTAL ISU 73 52 702 TOTAL TRAFFIC REPORTS 171 309 2,075 TOTAL REPORTS RECEIVED 1,649 1,758 13,720 v Euclid airview JaCk .on Upriver Mission Boone • 1st . 5th 0 ,3rd 14th 1 Pratt 1: ca tut 2_1stg 24th °1 S 5 < 33id i 31st "3 40th , 43r m v aele Glennaire 57th Josep 7 21st 25th p t- a a d ZE Mission A u g u Sharp Dean -a) � Y co t4 n I 1 • firci 4th 13. - o m 7tt 0 5th 17th ca O (D m m 0) O. o 44th 0 (D e5 cc a 0 0 S 1 Mies t 1 p O rd 8 Princeton co -n Fruit Hill cD y m m c� cfl Maringo rabeau T 4� 44th 0 n _$� :i Mohawk Sanson f_ - __' ' , g r . Crok'() Um B Wellesley ; Kockweil Riche — Ki an 0 4 Indiana a - X90 Ste Sharp ar _Pa dliv _aY_E m Main - d Ma ietta • � 6 th : -0 6th 5th. m Bt4'r ' 6th -"tit d -7th ~ � ,tiL _ .. lh r '" - 1 3 s_ `��p _� T — th - 13th t a -- . N 01_ L it 7 lbth . _ ' 16th 7 ig g 5- 20th - _ r O.9 - . �, 0 C _ ..� % - 23rd 22nd 262 LI '1k S 32nd 36th ` C Belts _Tarr e E — � , O a 45th - o rig_ { C "b 0 ? 0j4 A ustrsal Park E m -2 Montgomery `a Batdwin 0 m D z f1B o Broadway - ° o Co wley � M rrl o0 1 = n m o 4th 0 • 9th 8th j c og eft August 2004 Traffic Accident Hotspots Main o p 24th o S. m -3 z ; iM 3 W n 39th t} 2 .0) 44th 0 0 0 , 3 C) a) m Map Produced: 9 September 2004 (9 Traffic Accidents L__i Low Medium Low - Medium X High 1st m ro airvlewr i:ick-on Up Iver Mission Boone CD CD s� 21st 24th 7 Raiff U c 8th Pratt n -n cc 14th 21st 29th 33rd 37t 40th b., Glennaire Joseph 0 0 ti 0 0 cn K o Sharp `- Dean za- a) Nixon m 6 7th 14th 15th 17 G 0 - G9 f ps m 132 o C. t_. 0) K �` Au Mission 9 Spec 1 -1st 2nd n} 25th a .92A `y `a iv CL. q 31st a o G l 0 c0 0) N _ - � 0 3 m 44th 0 0 m x a • 0) 0 r « g Princeton m m Maringo , Grace 1 r Knox Knox - � 90 Mc Maxwell Maxwell -- - Sinto- - Sria CF. Boone Boone Desmet rp i Mallon °o • Main• a Indiana Nora - -- Nora — . let Sprague 1st h 5t: rd - m 6th 6th 6th 9tl _ th_ m < m T F,„0 . _ - 10th m 10th .- <, �► 1- 3 1 th r 1 3 t h vr m `� 1 . 16th c3 20th Fat 18th ttt �dss N m 1 0 24th o 23 5763 27th 3Gttx ` �c 34th 35lh , �h 38 t � o�� 40tti 40th `D o 4 4th 0 H olman oc� Moh k z 0) c m 0. Fruit Hill Mansfield 4 Broadway E zt m • 1 Main_ . as 3rd " �1 ' z a 0. F 0 Sanson Fotker irabeau cAt ilYtiFew cr 0 Wellesley F Rockwell Rich MEI Kie►lnan Incustrial Park E Ma 23 22nd 26th 6 w H 32nd 3Cth v � - Belle Terre U 466th ° 45th ' '' 4) # r ° , bg � 4 f orr- Y p d (1) 0 a 7 Rich d 0) 'letta a O 39th O m 0 uclid . Buck ye Montgomery —I cri 0 0) Baldwin L V twa Main e. N om . 5re\" m 0 ra 3 Granite 0 W °u J` 0 m a O e 3 2nd 3. 7 cu cn 44th ;; O G tndtan Missio n 0: Catald to 24th w 0) 0 0. m cD 0) 0 3 m 0 0) Commorcial Burglary 1 Low — Medkjm SIN High 0.5 ' "�'� August 2004 CommE ial Burglary Hotspots htapProduc.d.9s . p,.mi 'Euclid fairview a.ck.on Upriver \on Mission Boone CD is CO 0. !v z r Pratt. � �' : 14th v 21st . L 24th 29th 33rd 37th 40th 43r 15■0°6 rkdate tjs Glennaire 57th co Josep tt Y- • . Go ft \-, I � r�� . Princeton 10- , _ L r l = Fruit N If Gl 4 ' I -' . • • s ro 0 l Main'g te _ FL L._, p m Liber{ - m - _. - _ ! I ll - - O :1 1 7 - tx rtr :. Grace' —i- 4 Sanson Forker 1 -i Cr I o � lel ey — a1. ( Wels ttt � Q ., = Nora - ( RockwellllI I , — Ma o. o - - -`1 I dianat o T Indiana _ d ' ` ° Mission A i gus a;-� f, u� = X 1 9 0 oa.. �' ( +�, I _, ! !- ' —_ Maxwe L I In ISha 1 9 � d1�( - S lnto tQ r TM S ir1tA I Sto Share ! s r I 0 1 -' D esmet - B _ o n e Mallon! can � � l f � lf ! i ! _c �Nixdn Q a eway _ , • P S e a( I _, f !Main -.I , -E ! I '- m-Maln - 1- , _ Dean ; r ^: I (� j V If i Atka �V .1.S:tAll Spr a g u e 1 tr, _1' • _ . ; , co 1 All a 2d 1s l_ii�2n l cf { �l - -A o . tl nth ,a C?. m : 8th �' 11th iII 15th 17 17th ' a� 21st 25th. _ 1 31st , o z 0 m .O co -4 io v m fl0 v) _N ; =' Broadway , clo 1st P tewaY� 3r TM 1 5th�� 5t i h --6th ' - h' - ' N 9th1_�. 10th m 3,C1 IMI - i I t r 1 , - �1� 16thI F l t,!. yy -fit l i 1 - [ r !' 18th - �i C� -• ...0 t 20th _ ,1 1 1 - c 23 I � c c "44 ( :o..! 0 Holmarn ��\ I sat\ I / o cko r es t off ? - 13T -'38th !T : ' 2, ti` �t i _ \ 40th t?�th l-` ' 1 6t < 9thtta _� . -- 1 1 71 1 ,• •• . - I 0v ;ID! I r , ' c�T 2 - - I f!l! 423r 24tho � ,� _ lb t - - �- �' ' (Y� - 26th 8th _co 27th:c�, - � � � ap _ �, _ yview_ , i a - f .3oth !: - = -...� ..1 -r • ;-rte - 1 ! L11 0- 11: :_i 7' 1 • ; ` r ,-- 34 i , x - .i - 4 _ S i ;� � � 3 5th 0_ 0 l I � Mohawks • _ gr ` w 32nd ' 36th I t cn u •.; N c Belle Terre V • {_• ' J B, 46t 45th - d am/ ol be , 7 'Mo r roti , - dr/ I - I r w 0 0 . 5 1 Miles August 2004 Residential Burglary Hotspots ian1..ia _ m ustriall.Par,k E i w I m idtta Montgomery(; ,. I Q . m ' Baldwin ( a Ind +an ; o` c -- r ; r o m Missior • up - :c.o Cat alda :C o ° i ; �AIkiG &PAO w Mains r- ... I T 0 • e_ - 32nd o, cr. W � z m - 1 .0 I>y 39th , 73 k 44th 1= �. n y .� 0 24th co 0) Residential Burglary Low kW Medium NM High Map Produced: 9 September 2004 „--..,.1t1' -L, og ../ - - i �.c I. -I.. f � Princeton / ! r = Fruit H 11 • - i . - F °r i 1. Maringo o J i ' . _ -i I 1 I �.- � --rs ' - ° e; t c7 - -13f_ 1 ur E, - 1{m 2171.-- c `l_, I dii j M , g - ell r Sintotcdi'w q .Pael a x w TM xWE _ Jndr -yam � f 1 �-L L, _� r - l X D - T Mallon Dean- ' � !1:_ G_ ri o_ Nixon + m 1 hi al Valleyway : - -- ----, _ L:. X so ' ;--j ` Main -7,I- -i l t .._ _ d 1St 1 s t l _.1 � 1 _ , o �I t Prague ` -r 4th i t 1 P -- 3rd 4th 3 �rci =4tf �` . 5th -- - 1 rnn- -: -1-17"-2 � - y o 111-6t6 7 :, ' ��;f�l� ' � m - + =� -vth C7 m f m -z . I Wti m - - FN , —• { - A0,- ; i g n 9th 1-�--I 1 Ot - Pratt - y J ! -m 1�11h- l . ..\94 6 " -1- iiL - n 14th '34 - e r� , ;� .13th 15th =` 3- 16th1 m -- 17th . (• y f o v 11tn j 9 ` z, �c F1 ;18th - 1 -21 st:2 21st L - . ;Qai� vf � j B . 26th v 25th _. m - - -.�� - - !_t�t' r:: 29t1 ;y v ` a- 3 - 31st 41 333rd 0 a G�a3.6it?�i `.881 • 37t 0 0- f'� �� 4 Ot}�I `''= I 40th o j``� '• .�! z;N -43r 0 � ` /'14tH p ., r . - I .:., !.. • U` 8 irkci a t e ,1 `� , Glenna ire 57th - January - August 2004 r•r /Truck Stolen Hotspots M Produced:9Septa 004 = ustria l Park E 1 m Ma ieita I I ' Buck o 9p rY Ira bea u ■ kr =NoraL - -- r 1 L Sirtt - f i + ! Sharp_ ` ya smet- #_ �{ j i t`�I Br oadwajrlE1 - (D M�� arn11 - tF - ; fd 5th,' afli fitti th 1 1ilohawk - • - j E1 C I - Wellesley m Rockw.eil Rtch- Kie 1,3 In a� + 4 -- T `Mon . Baldwin 'u 1nd1a!' �O t �" o i m,_MISS10 ��-'- 1 - I �. iCatald I 'Indiana r t ! -me Ilk] ccnn2 - -53 22'n i ' i � ,, j f 2 6t h co FT.Y 1 1 T �.cn, 1, �I 32nd - f 36th 1- ,Belle Terre CO • -1= = N 46th 45th.'. '4)-'''' 0 i - A m ?N m 0 �-, Main, ; - i_ t,x Wta r + a�, ; ra ffa o - i o r- 4th o r• V) / _c —!fit am - �e) ,11 - .. , n 24th C ` 32 ' nd I c-) I 39th 6 0 a S) ; � 44 thJ o ; - � , 1 1 5 Iv f Granite . a� • uclid ye !.. d Stolen Car/Truck Low MI Medium III High JL INCIDENT TYPE Year to Date Jan Feb Marc! April May Junel July August Sept Oct Nov Dec 11-5 Structure Fire Single Response 173 31 18 16 10 24 19 31 24 11-F Structure Fire 95 10 11 12 17 11 11 13 10 11-W Working Fire 11 2 3 0 1 2 3 0 0 13-S Vehicle Fire 66 7 7 8 4 6 9 12 13 14-L/H Brush Fire-Low 63 0 3 7 3 9 6 20 15 15.5 Trash Fire 23 0 2 2 7 4 3 3 2 18-5 Alarm System-Single Response 72 16 11 10 7 14 4 6 4 18.F Alarm System. Full 246 54 32 27 22 21 27 26 37 31.A/B BLS EMS Alarm 1663 211 163 206 184 219 211 240 230 31.Cf0 ALS EMS Alarm 1887 235 202 232 235 251 235 240 257 31-F 2nd alarm EMSJMass Casualt 0 0 0 0 0 0 0 0 0 35-F Extrication 8 2 0 1 3 0 1 1 0 36-F Water Rescue 0 0 0 0 0 0 0 0 0 37-F Tech Rescue 0 0 0 0 0 0 0 0 0 40-1 Hazmat Investigation 54 6 6 4 3 5 11 11 8 40-F Hazmat Full Response 6 0 0 0 0 1 2 3 0 46-AFB Auto Accident - Unknown Injuries 454 63 46 35 57 57 76 68 52 46.CJD Auto Accident - Life Threats 44 7 1 7 3 7 4 8 7 50-S Service Call 113 26 10 14 13 18 9 10 13 MONTHLY TOTAL 4978 6701 515 581 569 648 631 692 672 0 0 0 0 Customer use measures Spokane County Library District Spokane Valley Library Services and. District Support Report to the City of Spokane Valley August 2004 LIBRARY SERVICES Since the beginning of the year these reports have chronicled the unexpected decreases in customer use measures and then their gradual move in a positive direction. That positive move continued in August. District -wide, materials circulation is now up 1% over the same time last year. Library visits are up 4%, and the reference inquiry decrease -which hit its low point of a 28% decrease in January -is now down "only" 9.5 %. It will be interesting to see the circulation impact of September's return to a four week loan period. At the end of the month, we were up to 113,773 cardholders (almost 50% of service area residents), a 1.3% increase over July. Selected August 2004 Statistics July Registered Customers by Branch of Registration Page 1 of 6 Circulation Door count Reference Inquiries Program Attendance Internet Bookings YTD YI'D to 2003 -- YTD YTD to 2003 YTD YTD to 2003 YTD YTD to 2003 YID \'TD to 2003 Total SCLD 1,267,050 +1.3% 614,419 +4.0% 167,670 -9.5% 37,940 -0.5% 124,11 +10.7% Valle 360,721 - 5.4% 168,120 -5.4% 56,115 -9.7% 9,017 +1.2% 40,945 +7.3% Argonne 84,231 4.8% 53,653 +3.8% 7,989 40.8% 1,509 -11.8% 9,394 +1..2% Otis 66,849 - 14.1% 32,926 -13.4% 5,355 -40.9% 1,815 -33.3% 5,777 +2.6% Subtotal 511,801 -6.1% 254,699 -4.7% 69,459 -13.4% 12,341 -7.5% 56,116 +5.7% % SCLD 40.4% - 41.5% -- 41.4% - 32.5% -- 45.2% -- Customer use measures Spokane County Library District Spokane Valley Library Services and. District Support Report to the City of Spokane Valley August 2004 LIBRARY SERVICES Since the beginning of the year these reports have chronicled the unexpected decreases in customer use measures and then their gradual move in a positive direction. That positive move continued in August. District -wide, materials circulation is now up 1% over the same time last year. Library visits are up 4%, and the reference inquiry decrease -which hit its low point of a 28% decrease in January -is now down "only" 9.5 %. It will be interesting to see the circulation impact of September's return to a four week loan period. At the end of the month, we were up to 113,773 cardholders (almost 50% of service area residents), a 1.3% increase over July. Selected August 2004 Statistics July Registered Customers by Branch of Registration Page 1 of 6 Total % of SCLD % Adult % Youth Total SCLD 113,733 -- 72% 28% Valley 39,029' 34.3% 75% 25% Argonne 10,513 9.2% 75% 25% Otis 6,014 5.3% 65% 35% Subtotal 55,556 48.8% -- Customer use measures Spokane County Library District Spokane Valley Library Services and. District Support Report to the City of Spokane Valley August 2004 LIBRARY SERVICES Since the beginning of the year these reports have chronicled the unexpected decreases in customer use measures and then their gradual move in a positive direction. That positive move continued in August. District -wide, materials circulation is now up 1% over the same time last year. Library visits are up 4%, and the reference inquiry decrease -which hit its low point of a 28% decrease in January -is now down "only" 9.5 %. It will be interesting to see the circulation impact of September's return to a four week loan period. At the end of the month, we were up to 113,773 cardholders (almost 50% of service area residents), a 1.3% increase over July. Selected August 2004 Statistics July Registered Customers by Branch of Registration Page 1 of 6 At branches serving Spokane Valley residents... Regionally, Region II (Ellen. Miller, regional tnanager): August was a month of wrapping up Summer Reading and getting prepared for the start of school. The regional supervisors developed a new staffing schedule to better balance staff throughout the region based on their level of responsibility for specific tasks; changed the workflow in collection development and maintenance to make better use of the Collection Support position; and began meeting weekly at the branches which allows for all of us to be together at the same time and hopefully will result in quicker responses to branch specific issues. In Information services /Adult services (Karen Byrne, regional supervisor), genre and classics reorder projects began; the regional collection management support system was examined and staff began working to institute changes in procedures to increase efficiency and move the collection ahead as needed. In Youth Services (Mary Ellen Braks, regional supervisor), fall program schedule was published and staff were ready to resume storytimes and other activities; staff attended a fall in -house training session that included use of music in storytimes; the Library Survivor program was a big success for the teens; in collection development, work was done with teen non - fiction and children's biography collections, as well as normal weeding. In Circulation Services (Gina Rice, regional supervisor), Region 11 libraries registered 1,122 new customers during August; the consequences of fun and sun and the water that comes with it in the summer are evident as we look at the number of damaged materials we have billed for this month. Argonne (Judy Luck, branch supervisor): Judy returned to work after an extended medical leave, thankful for the many staff who filled in for her while she was gone; displays included Jim Battell's artwork in the locked case, summer reads, and the table display on voting and elections. Otis Orchards (Bev Bergstrom, branch supervisor): A new acrylic handout shelving unit for community items was ordered; there were 200 summer reading finishers. Valley (Ellen Miller, regional manager): Staff are staying remarkably positive and upbeat regarding the city of Spokane Valley's RFP process, despite the uncertainty that the process brings to the District and the staff; self -check stations continue to be popular for customers, accounting for 38% of Valley's checkouts during the month; a new staffing schedule was developed and several collection services tasks were transferred for greater efficiency. Outreach: It was another month of pinch- hitting before the new department supervisor arrives; all child care facilities were making adjustments toward the school year. From the department monthly report: In the world of the care facility, in which Outreach plays a part the passing of friends is of course not uncommon. Sometimes we are informed of such before we visit a facility, sometimes not. We have the "run" put together, including selected and requested materials for individuals. We arrive and at the last minute find out one of our customers has died. Linda and I look at each other just shunned. Outreach delivered service to her for 10 years. That Toss is hard. We had the outstanding pleasure of insuring that she had a say in how she wanted to spend part of her time. We loved her, as so many did. Friends of the Library Airway Heights: The book sale made $800, a huge jump from previous events. Deer Park: The Friends agreed to purchase a chair and a half and some other things for the children's area. Moran Prairie: The Friends group, previously a part of a larger umbrella organization, attained independent non -profit status and have applied for an IRS tax - exempt status; for the third summer the group worked on the KSPS -TV pledge drive. l'age2of6 Valley: The new Friends group held its second meeting, has applied for non - profit corporation status with the Washington Secretary of State and will apply for IRS tax - exempt status after they receive their state paperwork. They're making preliminary plans for a fundraising book sale and will be sharing space with the District at Valleyfest. COLLECTION SERVICES Library materials We processed and sent 5,914 items to branches. The number of orders was higher this month than any month this year -2,131 titles and 7,755 copies, putting us ahead of the year by almost 8% in expenditures. The difference this year is in replacement ordering for both adult and youth, particularly at Valley because it was so heavily weeded. Staff ordered heavily for the fall publishing season and replacements, as well as many replacements for Valley, including several huge paperback orders for popular authors. The CDs received from the music publisher settlement were reviewed and only 20% of the 1,300 were judged to be worth adding to our collection. The remainder were designated for the surplus sale and branch book sale shelves. Results were received from a survey of branch staff about popularity with their customers of various genres and kinds of materials and from 4. of 7 school districts that received questionnaires regarding their student demographics, including those whose native language isn't English. This information is helpful in knowing what languages to purchase and where to place materials. Programming Youth services coordinator Thom Barthelmess declared this year's summer reading program, presented in cooperation with Spokane Public Library and as part of a state -wide program, a success both in terms of customer feedback and completion rates. Although signups were down about 8% from 2003, almost exactly the same number of kids read their 15 books and collected their "prize" of a free book of their choice. This year's completion rate was 48 %; last year it was 45% —both high numbers compared to the 25% rate in 2000. Our theme for next year, as part of the national Collaborative Summer Reading Program, will be "Dragons, Dreams, and Daring Deeds." In other program news, • Summer wasn't even over when fall program schedules were published. Storytimes resume on September 7 and continue through December 16. For the first time ever we have After School Specials for kids scheduled each month at every branch. The programs are making a book tree in September, the usual October puppet show, "Craftgiving" for November, and cookie creations (a favorite) for December. ■ "Internet 101" classes will be offered at each branch this fall using our portable computer lab. Registration is required since classes are limited to 10 people —since we have 1.0 laptops in our lab. • Our Web site has a register to vote page, complete with a list of voting - related books and Web links; the lists are also available in hard copy in branch register to vote displays. ■ We participated with Spokane Public Library in Kids Day in the Park, where staff interacted with about 400 kids. Page3of6 Technical Services The technical services area hosted three technical services staff from Kitsap Regional Library in Bremerton, which has recently begun using the Sirsi Unicorn system. They wanted to see how a library that's used. the software for a while has integrated it into their technical processing. The following is the text of an e -mail message that 1 received from Carol Schuyler, Kitsap deputy director: Three members of our Technical Services team visited your library yesterday, learning how processing works in an established Sirsi library. When they left here, they were feeling frustrated and overwhelmed. When they returned this morning, they were enthusiastic, optimistic, and excited about the system. They are ready to examine how to change our processing to work with Sirsi instead of against it Your staff provided them, not only moral support, but e-mail addresses, telephone numbers, and documentation. Thank you and your staff for always being willing to support libraries throughout the state. You are a wonderful neighbor. Please share my gratitude with your staff. ADMINISTRATION Moran Prairie project design Moran Prairie Library design work continued on schedule. The project committee met August 3 and again on the 19th. The community open house was held on the 31st. Design development approval is scheduled for the September 21 Board meeting. Notice mailing The Unicorn system currently generates three types of notice: hol.d.s pickup, first overdue, and second/ overdue. The largest number -74% of the 115,000 produced year -to- date —are for holds pickup. Of all notices generated, 65% are still being mailed at 370 each plus the form cost in spite of staff encouragement of customers to supply their e -mail addresses. And once again the postage budget will be consumed before the end of the year. Two new e -mail services will be implemented as soon as they can be tested: a reminder that materials are due prior to the due date and a reminder notice prior to library card expiration. These, as well as some other new notifications that will be available when we're able to install the 2003 Unicorn release, will hopefully serve as an additional incentive for customers to provide e -mail addresses as they'll be available only by e -mail. Loan period The regular loan period was reduced from four to three weeks this year, the intent being that the faster turnaround would get materials back on the shelves more quickly to be available to other customers. We anticipated that the effect would be indirectly evidenced by an increase in circulation as the items turned over more quickly and are checked out. Unfortunately, this hasn't happened, as you've seen from circulation statistics that are only now beginning to get into the positive column. In addition, the loan period change is a frequent —and the single most— customer complaint we get. The combination of no evidence that the change had the intended effect with the continuing complaints has convinced both regional managers and I that we should return to the four week loan period. Since it's an easy fix, it'll be effective September 4. With the change, our regular loan period will once again be the same as Spokane Public's. Database maintenance Page 4 of 6 The estimated totals for the purge of uncollected fees and overdue items from January 1, 2001 to June 30, 2001 is $35,766.99, $ 20,114.47 of which is fees and $15,652.52 is the value of long overdue items. It's unfortunate that we need to write off that much potential revenue and library materials value for a six month period, but it's only after taking great pains to obtain correct address information at registration, blocking checkouts when thresholds are reached, sending notices, and attempting collection. GOVERNMENT RELATIONS Spokane Valley Library Capital Facilities Plan: Deputy City Manager Nina Regor presented the plan to the city council at its August 10 meeting. Aside from the city's decision on library service provision, there's a long comprehensive planning process to be followed before a library capital facilities plan would be approved. Library services RFP: The ad hoc library services proposal committee met to begin providing direction for the District's RFP response. The deadline date was moved from September 7 to September 28, which will be reflected in an RFP addendum to be released. COMMUNITY RELATIONS August saw several community -based contacts and activities throughout the District. ■ Youth services supervisor Gwendolyn Haley attended a Cheney Kiwanis meeting and shared with them information about SCLD's services to children and "Storytime and Emergent Literacy." • Region I staff met with the Medical Lake High School librarian to discuss promotion of the library to students and encouraging them to register for library cards. • Both regional managers met with Ben Cabildo, the Executive Director of AHANA, and as a result we'll be co- sponsoring a series of workshops on starting up a new business. • Regional manager Ellen Miller attended the Spoka.ne Valley Heritage Museum board meeting. COMMUNICATIONS (BETH GILLESPIE, COMMUNICATIONS SPECIALIST) • Coordinated "September Project" activity and graphics with Spokane Public Library. ■ Provided regional news outlets with fall SCLD calendar information; updated District calendar. • Finalized ValleyFest details with committee and internally. • Provided Spokane Public Library with Register to Vote display materials; they are going to repurpose for their own displays. • Distributed Spokane is Reading poster and assisted with overall program publicity. HUMAN RESOURCES (PAUL EICHEABERG, HR MANAGER) • The Outreach Services supervisor position was filled. • Input of employee information into the HR information system was completed and the Business Office continued to input payroll information. Work on the classification and compensation study began to wind down; the report and recommendations will be completed in September. • Paul attended the Washington Counties Insurance Pool meeting at which the WCIP health insurance plan 2005 rates were established at a 9% increase over 2004; Group Health rates will be available in September, with a lower increase expected. Page 5 of 6 INFORMATION TECHNOLOGY (PRiscILLA ICE, IT MANAGER) • Work began on developing Web design requ.irements to be used in selection of a firm to handle the redesign project. • Work continued on the Gates Gateway station XP upgrade, configuration, and group policies; anti - virus, Centurion Guard, and DNS was updated in all public PCs to enable nightly scheduled updates. • A new and more cost effective data backup system using portable hard disks was designed and tested. • Cancellation of the AT& T long distance code service account was confirmed and the final bill received; staff are now using Costco calling cards for long distance service. • We're continuing to wait for notification from SIRSI client care that we can upgrade to Unicorn 2003.1.3. • The department painting and rearrangement was completed, providing better staff workstations and additional storage. FINANCE, PURCHASING, FACILITIES (BILL SARGENT, BUSINESS MANAGER) • The Administrative Offices portion of the carpeting and painting project was completed on schedule. • Contractors completed IT department painting and installation of some new staff workstations and wall cabinets that make the work area more effective. This "remodeling" provides enough storage space that one of the Valley meeting room closets will no longer be needed for IT items. • Higher value surplus library materials continue to be listed on eBay. • An August 27th surplus sale netted over $585. "Settlement" CDs were included in addition to surplus furniture and equipment. • Bill began the second mid -year review for the 2004 budget and continued work on the 2005 budget. • The State Auditors Office (SAO) started the 2004 Audit on August 245t. The assistant auditor, Andy Taylor, is scheduled to have the onsite fieldwork completed by September 9th. Note: This report is excerpted from the August 2004 report to the Spokane County Library District Board of Trustees with added information related to Spokane Valley. Page 6 of 6