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2003, 10-21 Study Session
Tuesday, October 21, 2003 SUBJECT Administration 1, Legal Dare ,Mercier (� minutes) 2. Administration/ Nina Regor/Ken Thompson Finance (45 minutes) 3. Administration Dave Mercier (1 minutes) 4. Administration Nina Regor (15 minutes) 5. Public Works 6. Administration 7. Executive 8. Administration Study Session Agenda, 10 -21-03 AGENDA CITY OF SPOKANE VALLEY CITY COUNCIL WORKSHEET STUDY SESSION Neil Kersten (30 minutes) CITY HALL AT REDWOOD PLAZA 11707 East Sprague Avenue, First Floor Council Requests Please Turn Off All Electronic Devices During Council I►1eeting DISCUSSION LEADER ACTIVITY Dave Mercier (15 minutes) Mayor DcV leming (5 minutes) Dave Mercier (10 minutes) Employee Introduction Cary Driskcll (10 minutes) Proposed Franchise Ordinance for OncEIGHTY Networks, Inc. Council Budget Discussion: Outside Agency Funding; Fee Resolution 6p 6:00 P.M. Pap 1of1 GOAL 10/28 Agenda First Reading Discussion/ Information Introduction to Preliminary Budget Discussion/ Information Library Senicc Options and Draft Discussion/ lnterlocaI Agreement Information Wastewater Issues Discussion Discussion/ Information City Legislative Agenda Discussion/ Information Ad%ance Agenda Additions Discussion/ Information City Manager Comntents Discussion/ Information Note: At Council Study Sessions, there will be no public comments, except Council reserves the right to request information from the public and staff as appropriate. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October. 21, 2003 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing xx information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Proposed franchise for OneEIGHTY Networks, Inc. GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Similar franchises granted to Columbia and EMAN Networks. BACKGROUND: OneEIGHTY Networks expects to provide "last mile" fiber to houses and businesses that do not currently have fiber access. The city would have access to four strands of dark fiber under the same terms as provided for in the Columbia and EMAN franchises. OPTIONS: Not granting the franchise. RECOMMENDED ACTION OR MOTION: Move to put the ordinance on for first reading on October 28, -2003 BUDGET /FINANCIAL IMPACTS: Will depend upon how much of system city uses, if any. STAFF CONTACT: Cary P. Driskell ATTACHMENTS: Proposed OncEIGHTY franchise — C. Driskell Draft 2 — 10 -14 -03 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 03- AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE. COUNTY, WASHINGTON, GRANTING A NON- EM.USIVE FRANCHISE TO OneEIGHTY NETWORKS, INC., TO CONSTRUCT, MAINTAIN AND OPERATE CERTAIN FACILITIES WITHIN THE PUBLIC RIGHT -OF -WAY AND PUBLIC PROPERTIES OF THE CITY OF SPOKANE VALLEY. WHEREAS, RCW 35A.47.040 authorizes the City to grant, permit, and regulate non - exclusive franchises for the use of public streets, bridges or other public ways, structures or places above or below the surface of the ground for railroads and other routes and facilities for public conveyances, for poles, conduits, tunnels, towers and structures, pipes and wires and appurtenances thereof for transmission and distribution of electrical energy, signals and other methods of communication, for gas, steam and liquid fuels, for water, sewer and other private and publicly owned and operated facilities for public service; and WHEREAS, the grant of such non - exclusive franchises requires the approving vote of at least a majority of the entire City Council and publication at least once in a newspaper of general circulation in the City; and WHEREAS, the Council finds that the grant of the franchise contained in this Ordinance, subject to its terms and conditions, is in the best interests of the public. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, does ordain as follows: Section 1. Definitions. For the purpose of this Ordinance, the following words and terms shall have the meaning set forth below: 1. "City Manager" shall mean the City Manager or his /her designee. 2. "construction" or "construct" shall mean constructing, digging, excavating, laying, testing, operating, extending, upgrading, renewing, removing, replacing, and repairing a facility. 3. "day" means a twenty-four (24) hour period beginning at 12:01 a.m. If a thing or act is to be done in Tess than seven (7) days, intermediate Saturdays, Sundays and legal holidays shall be excluded in the computation of time. 4. "distribution system, system and lines" used either in the singular or plural shall mean and include the poles, conductor, pipe, mains, laterals, conduits, feeders, regulators, meters, fixtures, connections, and all attachments, appurtenances equipment and appliances necessary and incidental thereto or in any way appertaining to the distribution of the service or product and which are located within a right -of -way. 5. "facility" used either in the singular or plural shall mean any tangible component of the transmission and distribution system within the right of way or on public property, including supporting structures, located in the operation of S:lcbainbridgel0rdinanceslonet ighty franchise - draft two for Oct Nov mtgs.doc Page 1 of 15 Proposed OncEIGI -ITY franchise — C. Driskell Draft 2 — 10 -14 -03 activities authorized by this Franchise. The abandonment by Grantee of any facilities as defined herein shall not act to remove the same from this definition. 6. "hazardous substances" shall mean any substance or material defined or designated as hazardous or toxic waste, hazardous or toxic material, a hazardous, toxic or radioactive substance, or other similar terns, by any federal, state or local environmental statute, regulation, or ordinance or decision of a state or federal court or administrative agency or body, presently in effect or that may be promulgated in the future, and as such statutes, regulations and ordinances may be amended from time to time. 7. "maintenance, maintaining or maintain" shall mean the work involved in the replacement and /or repair of Facilities; including constructing, relaying, repairing, replacing, examining, testing, inspecting, removing, digging and excavating, and restoring operations incidental thereto. 8. "Permitee" shall mean a person or entity who has been granted a permit by the Permitting Authority. 9. "Permitting Authority" shall mean the City Manager or designee authorized to process and grant permits required to perform work in the rights of way (ie. Obstruction Permits). 10. "product" shall refer to the item, thing or use provided by the Grantee. 11. "public property" shall mean any real estate or any facility owned by the City. 12. "right -of -way" shall refer to the surface of and the space along, above, and below any street, road, highway, freeway, lane, sidewalk, alley, court, boulevard, parkway, drive, Grantee easement, and /or road right —of- way now or hereafter held or administered by the City. 13. "streets" or "highways" shall mean the surface of, and the space above a.ncl below, any public. street, road, alley or highway, within the City used or intended to be used by the general public, to the extent the City has the right to allow the Grantee to use them. Section 2. Grant of Franchise. The City of Spokane Valley, a Washington municipal corporation (hereinafter the "City "), hereby grants unto OneEIGHTY Networks, Inc., a Washington for profit corporation (hereinafter "Grantee "), a franchise for a period of ten (10) years, beginning on the effective date of this Ordinance, to install, construct, operate, maintain, replace and use all necessary equipment and facilities to place facilities in, under, on, across, over, through, along or below the public rights -of -way and public places located in the City of Spokane Valley, as approved under City permits issued pursuant to this franchise (hereinafter the "Franchise "). Section 3. Fee. No right-of-way use fee is imposed for the term of this Franchise. Any such right -of -way use or franchise fee that may be imposed by subsequent ordinance would apply to any subsequent franchise, if any, between the parties. S:l cbainbridgc .Ordinancesloneeighty franchise - draft two for Oct Nov mtgs.doc Page 2 of 15 Proposed OneEIGHTY franchise — C. Driskell Draft 2 — 10 -14 -03 Section 4. City Use. The following provisions shall apply regarding City use. 1. Grantee agrees to grant to the City, at no cost to City, an indefeasible right of use of' four (4) dark fiber strands at every location passed by Grantee's facilities within the boundaries of the City, for sole and exclusive municipal use or designation, with access to any building or facility designated by the City. Said dark fiber shall be reserved for use by the City for governmental purposes, PROVIDED, that as to the fiber resources granted to the City under the terms of this provision, the City agrees that it will not use such fiber as a public utility provider of telecommunications business service to the public. The City reserves the right to connect its four dark fiber strands to other fiber network providers, with the goal of achieving maximum connectivity for City purpose. 2. The City shall have the right to access by connection to the four dark fiber strands at any location served by this Franchise within the City limits. The City shall provide at least 30 days written notice of intent to access Grantee's service. - 3. The City shall pay all costs associated with constructing any City connection to Grantee's Franchise service. The City shall pay Grantee a recurring monthly charge of $20.00 per fiber pair per mile in use by the City unless otherwise specifically agreed by both the parties in writing. Said monthly recurring charge shall not be imposed until such time as the fiber is put into use by City. A fiber pair refers to two strands of cable. 4. Subject to Subsection 1, the designation of either conduit or fiber shall be at the sole discretion of the City Manager, PROVIDED, Grantee may submit a written request to the City Manager asking him/her to advise of the City's election of conduit or fiber for a specific installation or area, whereupon the City Manager shall promptly designate a choice. In the absence of a response from the City Manager, the designation shall be deemed the fiber option. In the event of expansion, upgrade, or major repair or maintenance operations affecting conduit installation or transmission capacity, the City may change or exercise its option as in the instance of an initial installation. Section S. Recovery of Costs. Grantee shall be subject to all permit fees associated with activities undertakers through the authority granted in this Franchise or under ordinances of the City. Where the City incurs costs and expenses for review or inspection of activities undertaken through the authority granted in this Franchise or any ordinances relating to the subject for which a permit fee is not established, Grantee shall pay such costs and expenses directly to the City. In addition to the above, Grantee shall promptly reimburse the City for any and all costs it reasonably incurs in response to any emergency involving Grantee's facilities. Section 6. Non- Exclusivity. This Franchise is granted upon the express condition that it shall not in any manner prevent the City from granting other or further franchises in, under, on, across, over, through, along or below any rights -of -way, streets, avenues and any other public lands and properties of every type and description. This and other franchises shall, in no way, prevent or prohibit the City from using any of its right -of -ways, roads, streets or other public properties or affect its jurisdiction over them or any part of them. The City hereby retains full power to make all changes, relocations, repairs, maintenance, establishments, improvements, dedications or vacation of same as the City may deem fit, including the dedication, establishment, maintenance, and improvement of all new rights-of- way, streets, avenues, thoroughfares and other public properties of every type and description. Section 7. Non - Interference with Existing Facilities. The City shall have prior and superior J right to the use of its roads, streets, and alleys, and public. properties for installation and maintenance of S: cbainbridge lOrdinaacesloneeiehty franchise - draft two for Oct Nov rntgs.doc Page 3 of 15 Proposed OneEIGHTY franchise — C. Driskell Draft 2 — 10-14-03 its facilities and other governmental purposes, and should in the sole discretion of the City a conflict arise with the Grantee's facilities, the Grantee shall, at its own expense and cost, conform to the City's facilities and other government purposes of the City. The owners of all utilities, public or private, installed in or on such public properties prior to the installation of the lines and facilities of the Grantee, shall have preference as to the positioning and location of such utilities so installed with respect to the Grantee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such public properties. Grantee's system shall be constructed and maintained in such manner as not to interfere with any public use, or with any other pipes, wires, conduits or other facilities that may have been laid in the rights of way by or under the City's authority. Section 8. Right to Roads Not Superseded. The City, in the granting of this Franchise, does not waive any rights which it now holds or may hereafter acquire, and this Franchise shall not be construed so as to deprive the City of any powers, rights, or privileges which it now has, or may hereafter acquire, including the right of eminent domain, to regulate the use and control of its roads covered by this Franchise, or to go upon any and all City roads and highways for any purpose including constructing, repairing, or improving the same in any such manner as the City, or its representatives may elect. The City shall retain full authoritative power in the same and like manner as though this Franchise had never been granted. Nothing in this Franchise shall be construed to prevent the City from constructing facilities, grading, paving, repairing and/or altering any street, or laying down, repairing or removing facilities or constructing or establishing any other public work or improvement. All such work shall be done, insofar as practicable, so as to not obstruct, injure or prevent the unrestricted use and operation of the facilities of the Grantee under this Franchise. If, however, any of the Grantee's facilities interfere with City projects, Grantee's facilities shall be removed or replaced. Any and all such removal or replacement shall be at the sole expense of the Grantee. Should Grantee fail to remove, adjust or relocate its facilities by the date established by the City Engineer's written notice to Grantee, the City may cause and/or effect such removal, adjustment or relocation, and the expense thereof shall be paid by Grantee. Section 9. Commencement of Construction. Construction of the facilities contemplated by this Franchise may commence within ninety (30) days of the effective date of this Ordinance, provided that such time limit shall not apply to delays caused by acts of God, strike or other occurrences over which Grantee has no control. Failure to begin construction of facilities within one (1) year of this franchise shall automatically result in termination of this franchise. Section 10. Construction Standards. All facilities shall be installed in conformity with the plans and specifications filed with the City, except in instances in which deviation may be allowed in writing by the City Engineer pursuant to application by the Grantee. All plans and specifications shall specify the class and type of material and equipment to be used, manner of excavation, construction and installation, backfill, erection of temporary structures, erection of permanent structures, and the traffic control mitigation measures as provided by the Manual on Uniform Traffic Control Devices, or similar standards as may be applicable from time t0 tine. The plans must meet all Federal, State, County and City Codes and the Utility Accommodation Plan Standards. Notwithstanding any provision herein to the contrary, any excavations and installations by the Grantee in any of the 'public properties within the corporate limits of the City shall be done in accordance with such reasonable rules, regulations, and resolutions of general application • now enacted or to be enacted by City Council, relating to excavations in public properties of the City, and authorized by the SAchainhridge \Ordinancesloneeighty franchise - draft two for Oct Nov migs.doc Page 4 of 15 Proposed OneEIGHTY franchise — C. Driskell Draft 2 — 10 -14 -03 . City Engineer. Said rules, regulations, authorizations, and resolutions shall be for the purposes of fulfilling the City's public trustee role in administering the primary use and purpose of public properties, and not for relieving the Grantee of any duty, obligation, or responsibility for the competent design, construction, maintenance, and operation of its facilities. Grantee is responsible for the supervision, condition, and quality of the work done, whether it is by itself or by contractors, assigns or agencies. Section 11. Special Construction Standards. During any period of work relating to Grantee's facilities, all surface structures and equipment, if any, shall be erected and used in such places and positions within or adjacent to public rights -of -way and other public properties so as to interfere as little as possible with the free passage of vehicular and pedestrian traffic and the free use of adjoining property. Grantee shall, at all times, post and maintain proper barricades and comply with all applicable safety regulations during such period of construction as required by the ordinances of the City, conditions of permits, and laws and regulations of the State of Washington, specifically including RCW 39.04.180 for the construction of trench safety systems. If Grantee shall at any time be required, or plan, to excavate trenches in any area covered by this Ordinance, the Grantee shall afford the City an opportunity to permit other franchisees and utilities to share such excavated trenches, provided that: (1) such joint use shall not unreasonably delay the work of the Grantee; and (2) such joint use shall not adversely affect Grantee's facilities or safety thereof. When deemed appropriate by the City, joint users may be required to contribute to the costs of excavation and filling. Section 12. Restoration After Construction. Grantee shall, after abandonment approved under Section 29 herein, or any other installation, construction, relocation, maintenance, or repair of facilities within the area of this Franchise, restore the surface of the right -of -way or public property to at least the currently adopted City standards or as required by the City Engineer through a right -of -way permit, depending upon special circumstances. Grantee agrees to promptly complete all restoration work and to promptly repair any damage caused by such work within the area of this Franchise or other affected area at its sole cost and expense. Section 13. Damage and Non - Compliance. Any and all damage, or injury, done or caused to City right -of -way, City facilities, or any portion thereof in the construction, operation, maintenance or repair of Grantee's facilities shall be immediately repaired and reconstructed to the satisfaction of the City Engineer. In the event the Grantee shall fail, neglect, or refuse to immediately repair and reconstruct said damage or injury to said City right-of-way or facilities, the same may be done by the City and the cost and expense shall be immediately paid by the Grantee to the City. If it is discovered by the City that Grantee has damaged, injured, or failed to restore the right -of- way in accordance with this Franchise, the City shall provide the Grantee with written notice including a description of actions the City believes necessary to restore the right -of -way. If the right -of -way is not restored within ten (10) days' from written notice, the City, or its authorized agent, may restore the right - of -way and facilities. The Grantee is responsible for all costs and expenses incurred by the City to repair and restore the right -of -way and- facilities in accordance with this Franchise. The rights granted to the City under this section shall be in addition to those otherwise provided by this Franchise. Section 14. • Protection of Monuments. Before any work is performed under this Franchise which may affect any existing monuments or markers of any nature relating to subdivisions plats, roads, and all other surveys, the Grantee shall reference all such monuments and markers. The reference points shall be so located that they will not be disturbed during the Grantee's operations under this Franchise. The method of referencing these monuments or other points to be referenced shall be approved by the City Engineer. All concrete encased recorded monuments which have been disturbed or displaced by S: Scbainbridgc \Ordinances\onecighty franchise - draft two for Oct Nov nitgs.doc Page 5 of 15 Proposed OneEIGHTY franchise - C. Driskell Draft 2 - I0 :14 -O3 such work shall be restored pursuant to State and Federal standards and specifications. The replacement of all such monuments or markers disturbed during construction shall be made as expeditiously as the conditions permit, and as directed by the City - Engineer. The cost of monuments or other markers lost, destroyed, or disturbed, and the expense of replacement of approved monuments and other marker ties which have been re- established or disturbed shall be borne by the Grantee. Section 15. Drainage. If the work done under this Franchise interferes in any way with the drainage of a City right-of-way, the Grantee shall wholly and at its own expense make such provisions necessary to eliminate the interference to the drainage to the satisfaction of the City Engineer. Section 16. Obstruction Permits Required., Whenever Grantee shall occupy or excavate in any public right-of-way or other public property for the purpose of installation, construction, repair, maintenance or relocation of its facilities, it shall apply to the City for a permit to do so, together with detailed plans and specifications showing the position, depth, and location of all such facilities in relation to existing rights -of -way, roads, streets, or other public property, hereinafter collectively referred to as the "Plains." All work within any public rights-of-way or on other public property shall be pursuant to a valid permit. The facilities shall be installed or constructed in exact conformity with said Plans except in instances in which deviation may be allowed by the City, in writing, in response to written application by Grantee. The Plans shall specify the class and type of material and equipment to be used, manner of excavation, construction, installation, backfill, erection of temporary structures and facilities, erection of permanent structures and facilities, traffic. control, traffic turnouts and road obstructions, and all other necessary information including a schedule for the work. During the progress of the work, Grantee shall not unnecessarily obstruct the passage or proper use of the rights -of -way. Grantee shall file as -built plans and maps with the City showing the final location of the facilities. All restoration of rights -of -way, roads, streets, storm drainage and the surface of other public property shall be in conformance with City standards, and conditions of the pertnit. Section 17. Maintenance. Grantee shall provide and put in use all facilities necessary to control and carry Grantee's products so as to prevent injury to the City's property or property belonging to any person within the City. Grantee, solely at its own expense, shall repair, renew, change; and improve said facilities from time to time as may be necessary to maintain the same in good condition. Grantee shall not construct its facilities in a manner that requires any customer to install cables, ducts, conduits, or other facilities, in, under, or over the City's rights- of-way. Section 18. Emergency Response. The Grantee shall, within six months of the execution of this Franchise by the Grantee, prepare and file with the City and adhere to an Emergency Management Plan (the "Plan ") for responding to any spill, break, or other emergency condition. The Plan shall designate responsible officials and emergency 24 -hour on -call personnel and the procedures to be followed when responding to an emergency. When developing such Plan, the Grantee shall work with the City Engineer and the City's Police Department to determine when and how the same should be contacted during emergencies. After being notified of an emergency, Grantee shall cooperate with the City and make every effort to immediately respond with action to minimize damage and to protect the health and safety of the public. In the event the Grantee refuses to promptly take the directed action, or fails to fully comply with such direction, or if emergency conditions exist which require immediate action to prevent imminent injury or damages to persons or property, the City may take such actions as it believes are necessary to protect persons or property and the Grantee shall be responsible to reimburse the City for its costs and any expenses. S:■chainbridgelordinances loneeighty franchise - draft two for Oct Nor mtgs.doc Page 6 of 15 Proposed OneEIG HTY franchise — C. Driskcll Draft 2 — 10 -14 -03 Section 19. Emergency Work. In the event of any emergency in which any of Grantee's facilities break, are damaged, or if Grantee's facilities or construction areas are otherwise in such a condition as to immediately endanger any property, life, health, or safety, Grantee shall immediately inform the City of the location and condition and shall immediately take all necessary actions to repair its facilities, and to cure or remedy any dangerous conditions. Such emergency work may be commenced without first applying for and obtaining a permit as required by this Franchise. However, this provision shall not relieve Grantee from the requirement of obtaining any permits necessary for this purpose, and Grantee shall apply for all such permits not later than the next succeeding day during which the City is open for business. Section 20. One -Call System. Pursuant to RCW 19.122, Grantee is responsible for becoming familiar with, and understanding, the provisions of Washington's One -Call statutes. Grantee shall comply with the terms and conditions set forth in the One -Call statutes. Section 21. Inspections and Fees. All work performed by Grantee shall be subject to inspection by and approval of the City. The Grantee shall reimburse the City for all expenses incurred by the City in the examination, inspection, and approval of Grantee's work. Such reimbursement shall be in addition to any other fees or charges levied by the City. Section 22. Safety. The Grantee, in accordance with applicable federal, state, and local safety rules and regulations, shall, at all times, employ ordinary care in the installation, abandonment, relocation, construction, maintenance, and /or repair, utilizing methods and devices commonly accepted in their industry of operation to prevent failures and accidents that are likely to cause damage, injury, or nuisance to persons or property. All of Grantee's facilities in the right -of -way shall be constructed and maintained in a safe and operational condition. Grantee shall follow all safety codes and other applicable regulations in the installation, operation, and maintenance of the facilities. Section 23. Building Moving. Whenever any person shall have obtained permission from the City to use any right—of-way for the purpose of moving any building or other oversized structure, Grantee, upon fourteen (14) days' written notice from the City, shall raise or remove, at the expense of the Permitlee desiring to move the building or structure, any of Grantee's facilities that may obstruct the movement thereof; provided, that the path for moving such building or structure is the path of least interference to Grantee's facilities, as determined by the City. Upon good cause shown by Grantee, the City may require more than 14 days' notice to Grantee to move its facilities. Section 24._ Acquiring New Facilities. Upon Grantee's acquisition of any new facilities in the rights -of -way, or upon any addition or annexation to the City of any arca in which Grantee retains any such facilities in the rights -of -way, the Grantee shall submit to the City a written statement describing all facilities involved, whether authorized by Franchise or any other form of prior right, and specifying the location of all such facilities. Such facilities shall immediately be subject to the terms of this Franchise. Section 25. Dangerous Conditions - Authority of City to Abate. Whenever excavation., installation, construction, repair, maintenance, or relocation of facilities authorized by this Franchise has caused or contributed to a condition that appears to substantially impair the lateral support of the adjoining right -of -way, road, street or other public place, or endangers the public, adjoining public or private property or street utilities, the City may direct Grantee, at Grantee's sole expense, to take all necessary actions to protect the public and property. The City may require that such action be completed within a prescribed time. In the event that Grantee fails or refuses to promptly take the actions directed by the City, or fails to fully comply with such directions, or if emergency conditions exist which require immediate action, the ti:kbainhridge \Ordi 'lances Nonceighty franchise - droll two for Oct Nov mtgs.doc Pagc 7 of 15 Proposed OncEIGHTY franchise—C. Driskel l Draft 2 — 10 -14 -03 City may enter upon the property and take such actions as are necessary to protect the public, adjacent public or private property, or street utilities, or to maintain the lateral support thereof, and all other actions deemed by the City to be necessary safety precautions; and Grantee shall be liable to the City for all costs and expenses thereof. Section 26. Hazardous Substances. Grantee shall comply with all applicable state and federal laws, statutes, regulations and orders concerning hazardous substances relating to Grantee's facilities in the right —of -way. Grantee shall maintain and inspect its facilities located in the right -of -way. Upon reasonable notice to Grantee and in the presence of an authorized representative of Grantee, the City may inspect Grantee's facilities in the right-of-way to determine if any release of hazardous substances has occurred, or may occur, from or related to Grantee's facilities. This inspection is not to remove the burden of inspection from the Grantee on a periodic basis of its facilities for hazardous substances, nor is to remove the responsibility of the hazardous substance from the Grantee. In removing or modifying Grantee's facilities as provided in this Franchise, Grantee shall also remove all residue of hazardous substances in compliance with applicable environmental clean -up standards related thereto. Grantee agrees to forever indemnify the City against any claims, costs, and expenses, of any kind, whether direct or indirect, incurred by the City arising out of the release or threat of release of hazardous substances caused by Grantee's ownership or operation of its facilities within the City's right -of -way. Section 27. Environmental. Grantee shall comply with all environmental protection laws, rules, recommendations, and regulations of the United States and the State of Washington, and their various subdivisions and agencies as they presently exist or may hereafter be enacted, promulgated, or amended, and shall indemnify and hold the City harmless from any and all damages arising, or which may arise, or be caused by, or result from the failure. of Grantee fully to comply with any such laws, rules, recommendations, or regulations, whether or not Grantee's acts or activities were intentional or unintentional. Grantee shall further indern.nify the City against all losses, costs, and expenses (including legal expenses) which the City may incur as a result of the requirement of any government or governmental subdivision or agency to clean and /or remove any pollution caused or permitted by Grantee, whether said requirement is during the term of the Franchise or subsequent to its termination. Section 28. Relocation of Facilities. Grantee agrees and covenants, at its sole cost and expense, to protect, support, temporarily disconnect, relocate or remove from any street any of its facilities when so required by the City by reason of traffic conditions or public safety, dedications of new rights -of -way and the establishment and improvement thereof, freeway construction, change or establishment of street grade, or the construction of any public improvement or structure, provided that Grantee shall in all such cases have the privilege to temporarily bypass, in the authorized portion of the same street upon approval by the City, any section of their facilities required to be temporarily disconnected or removed. If the City determines that the project necessitates the relocation of Grantee's then- existing facilities, the City shall: a) At least sixty (60) days prior to the commencement of such improvement project, provide Grantee with written notice requiring such relocation; and b) Provide Grantee with copies of pertinent portions of the plans and specifications for such improvement project and a proposed location for Grantee's facilities so that Grantee may relocate its facilities in other City rights -of -way in order to accommodate such improvement project. Sa cbainbridec \Ordinancesloueei;hty franchise - draft two for Oct Nov mttgs.doc Page 8 of 15 Proposed OneEIGHTY franchise — C. Driskell Draft 2 — 10 -14 -03 c) After receipt of such notice and such plans and specification, Grantee shall complete relocation of its facilities at. no charge or expense to the City so as to accommodate the improvement project at least ten (10) days prior to commencement of the project. Grantee may, after receipt of written notice requesting a relocation of its facilities, submit to the City written alternatives to such relocation. The City shall evaluate such alternatives and advise Grantee in writing if one or more of the alternatives is suitable to accommodate the work which would otherwise necessitate relocation of the facilities. If so requested by the City, Grantee shall submit additional information to assist the City in making such evaluation. The City shall give each alternative proposed by Grantee full and fair consideration. in the event the City ultimately determines that there is no other reasonable alternative, Grantee shall relocate its facilities as otherwise provided in this Section. The provisions of this Section shall in no manner preclude or restrict Grantee from making any arrangements it may deem appropriate when responding to a request for relocation of its facilities by any person or entity other than the City, where the facilities to be constructed by said person or entity are not or will not become City owned, operated or maintained facilities, provided that such arrangements do not unduly delay a City construction project. Section 29. Abandonment of Grantee's Facilities. No facility constructed or owned by Grantee may be abandoned without the express written consent of the City. Any plan for abandonment or removal of Grantee's facilities must be first approved by the City, and all necessary permits must be obtained prior to such work. Section 30. Records. As a condition of this Franchise, and at its sole expense, Grantee agrees to provide the City with available as -built plans, potential improvement plans, field locates, maps, plats, specifications, profiles, and records of its facilities within City rights —of -way upon request. Such documents shall be provided upon request by Grantor within five business days of Grantor's request. These records shall be in a digital electronic format acceptable to the City, unless the City Engineer deems it to be a hardship to the Grantee, in which case a hard copy in a format acceptable to the City Engineer shall be provided. To the extent such requests are limited to specific facilities at a given location within the Franchise area in connection with the construction of any City project, Grantee shall provide to the City, upon the City's reasonable request, copies of available drawings in use by Grantee showing the location of such facilities. Grantee shall field locate its facilities in order to facilitate design and planning of City improvement projects. Upon written request of the City, Grantee shall provide the City with the most recent update available of any plan of potential improvements to its facilities within the Franchise area; provided, however, any such plan so submitted shall be for informational purposes only, and shall not obligate Grantee to undertake any specific improvements within the Franchise area. The parties agree to periodically share Geographic Information System (GIS) files at the Grantor's disposal. Any files provided to Grantee shall be restricted to information required for Grantee's engineering needs for installation, repair or replacement of facilities that are the subject of this franchise. Grantee is prohibited from selling any GIS information obtained from City to any third parties. Public Disclosure Act: Grantee acknowledges that information submitted to the City may be subject to inspection and copying under the Washington Public Disclosure Act codified in chapter 42.17 RCW. Grantee shall mark as "CONFIDENTIAL" each page or portion thereof of any SAcbainbridt ekOrdinancsbnesighty franchise - draft two for Oct Nov nttgs.doc Page 9 of 15 Proposed OneE'IGiITY franchise — C. Driskell Draft 2 — 10 -14 -03 documentation /information which it submits 10 the City and which it believes is exempt from public inspection or copying. The City agrees to provide the Grantee with a copy of any public disclosure request to inspect or copy documentation /information which the Grantee has provided to the City and marked as "CONFIDENTIAL" prior to allowing any inspection andlor copying as well as provide the Grantee with a time frame, consistent with RCW 42.17.320, to provide the City with its written basis for non - disclosure of the requested documentation /information. In the event the City disagrees with the Grantee's basis for non - disclosure, the City agrees to withhold release of the requested documentation /information in dispute until the Grantee can file a legal action under RCW 42.17.330. Section 31. Limitation on Future Work. in the event that the City constructs a new street or reconstructs an existing Street, the Grantee shall not be permitted to excavate such street for a period of five (5) years absent emergency circumstances, unless otherwise agreed by the City. Section 32. Reservation of Rights by City. The City reserves the right to refuse any request for a permit to extend franchise facilities. Any such refusal shall be supported by a written statement from the City Manager or his designee that extending the franchise facilities, as proposed, would interfere with a public use, either current or future. Section 33. Remedies to Enforce Compliance. In addition to any other remedy provided herein, the City reserves the right to pursue any remedy t:o compel or force Grantee andlor its successors and assigns to comply with the terms hereof, and the pursuit of any right or remedy by the City shall not prevent the City from thereafter declaring a hereof, or revocation for breach of the conditions herein. Section 34. City Ordinances and Regulations. Nothing herein shall be deemed to direct or restrict the City's ability to adopt and enforce all necessary and appropriate ordinances regulating the performance of the conditions of this Franchise, including any reasonable ordinances made in the exercise of its police powers in the interest of public safety and for the welfare of the public. The City shall have the authority at all times to control by appropriate regulations the location, elevation, and manner of construction and maintenance of any facilities by Grantee, and Grantee shall promptly conform with all such regulations, unless compliance would cause Grantee to violate other requirements of law. Section 35. Vacation. if, at any time, the City shall vacate any City road, right -of -way or other City property which is subject to rights granted by this Franchise and said vacation shall be for the purpose of acquiring the fee or other property interest in said road, right -of-way or other City property for the use of the City, in either its proprietary or governmental capacity, then the City may, at its option and by giving thirty (30) days written notice to the grantee, terminate this Franchise with reference to such City road, right -of -way or other City property so vacated, and the City shall not be liable for any damages or loss to the grantee by reason of such termination. Section 36. Indemnification. Grantee hereby releases, covenants not to bring suit and agrees to indemnify, defend and hold harmless the City, its officers, employees, agents and representatives from any and all claims, costs, judgments, awards or liability to any person, including claims by Grantee's own employees to which Grantee might otherwise be immune under Title 51 RCW, arising from injury or death of any person or damage to property of which the negligent acts or omissions of Grantee, its agents, servants, officers or employees in performing services under this Franchise are the proximate cause. Grantee further releases, covenants not to bring suit and agrees to indemnify, defend and hold harmless the City, its officers and employees from any and all claims, costs, judgments, awards or liability to any person, including claims by Grantee's own employees to which Grantee might otherwise have immunity under Title 51 RCW, arising against the City solely by virtue of' the City's ownership or control of the rights -of -way or other public properties, by virtue of Grantee's exercise of the rights granted herein, or by virtue of the City's permitting Grantee's use of the City's rights-of-way or other public property based SAcbainbridgc 10rdinanceslonecighty franchise - draft two for Oct. Nov nnes.doc Page 10 of 15 Proposed OneEIGHTY franchise — C. Driskcll Draft 2 — 10 -14 -03 upon the inspection or lack of inspection of work performed by Grantee, its agents and servants, officers or employees in connection with work authorized on the City's property or property over which the City has control, pursuant to this Franchise or pursuant to any other permit or approval issued in connection with this Franchise. This covenant of indemnification shall include, but not be limited by this reference, to claims against the City arising as a result of the negligent acts or omissions of Grantee, its agents, servants, officers or employees in barricading, instituting trench safety systems or providing adequate warnings of any excavation, construction, or work in any public right -of -way or other public place in performance of work or services permitted under this Franchise. inspection or acceptance by the City of any work performed by Grantee at the time of completion of construction shall not be grounds for avoidance of any of these covenants of indemnification. Said indemnification obligations shall extend to claims which are not reduced to a suit and any claims which may be compromised prior to the culmination of any litigation or the institution of any litigation. In the event that Grantee refuses to accept the tender of defense in any suit or any claim, said tender having been made pursuant to the indemnification clauses contained herein, and said refusal is subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree to decide the matter), to have been a wrongful refusal on the part of Grantee, then Grantee shall pay all of the City's costs for defense of the action, including all reasonable expert witness fees and reasonable attorneys' fees and the reasonable costs of the City, including reasonable attorneys' fees of recovering under this indemnification clause. Should a court of competent jurisdiction (or such other tribunal that the parties shall agree to decide the matter) determine that this Franchise, or work conducted under authority of this Franchise, is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Grantee and the City, its officers, employees and agents, Grantee's liability hereunder shall be only to the extent of Grantee's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Grantee's waiver of immunity under Title 51 RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this Section 36 shall survive the expiration or termination of this Franchise agreement, for a period of three (3) years. Section 37. Insurance. Grantee shall procure and maintain for the duration of the Franchise, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the exercise of the rights, privileges and authority granted hereunder to Grantee, its agents, representatives or employees. Grantee shall provide a copy of such insurance certificate to the City for its inspection prior to the adoption of this Ordinance, and such insurance shall evidence: Automobile Liability insurance with limits no less than $1,000,000 Combined Single Limit per accident for bodily injury and property damage. Such liability insurance shall only be required from Grantee for vehicles owned or controlled by Grantee. Any contractor hired by Grantee to perform labor in the performance of this franchise shall be required to obtain auto insurance as stated in this subsection; and Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 Combined Single Limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products /completed operations; broad form property; explosion, collapse and underground (XCU); and Employer's Liability. S; lcbainbridgelOrdinanceslnneeighty franchise - draft two for Oct Nov mtgs.doc Pagc 11 of 15 Proposed OneEIGHTY franchise — C. Driskell Draft 2 — 10 -14 -03 Any deductibles or self - insured retentions must be declared to and approved by the City. Payment of deductible or self - insured retention shall be the sole responsibility of Grantee. Recognizing the terra of this Franchise, the City Manager may unilaterally adjust the insurance liability limits to reflect the degree of risk and market conditions. The insurance obtained by Grantee shall name the City, its officers, employees and volunteers as insureds with regard to activities performed by or on behalf of Grantee. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. In addition, the insurance certificate shall contain a clause stating that coverage shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. Grantee's insurance shall be the primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of Grantee's insurance and shall not contribute to it. The insurance certificate required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Any failure to comply with the reporting provisions of the policies required herein shall not affect coverage provided to the City, its officers, officials, employees or volunteers. Section 38. Bond. Before r undertaking any of' the work, installation, improvements, construction, repair, relocation or maintenance authorized by this Franchise, Grantee, or any parties Grantee contracts with to perform labor in the performance of this franchise, shall, upon the request of the City, furnish a bond executed by Grantee or Grantee's contractors and a corporate surety authorized to operate a surety business in the State of Washington, in such sum as may be set and approved by the City as sufficient to ensure performance of Grantee's obligations under this Franchise. The bond shall be conditioned so that Grantee shall observe all the covenants, terms and conditions and shall faithfully perform all of the obligations of this Franchise, and to repair or replace any defective work or materials discovered in the City's road, streets, or property. Section 39. Modification. The City and Grantee hereby reserve the right to alter, amend or modify the terms and conditions of this Franchise upon written agreement of both parties to such alteration, amendment or modification. Section 40. Compliance With New Regulations. The City reserves for itself the right to change, amend, modify, or amplify this Franchise to conform to any state statute, or Spokane County and /or City regulation, Utility Accommodation Plan, or right of way regulation, State and National Codes Standards, and Regulations as may hereafter be enacted, adopted or promulgated. If the Grantee fails to comply with its terms and conditions, or if the Grantee fails to comply with such changes, amendments, modifications, and /or amplifications, this Franchise may be terminated at any time upon ninety (90) days' written notice to the Grantee to terminate this Franchise and upon termination the City shall have a lien upon all equipment and materials erected or placed under this Franchise, which lien may be enforced to reimburse the City for any reasonable expenses and payments incurred in terminating this Franchise and to cure defaults by the Grantee. Section 41. Forfeiture and Revocation. If Grantee willfully violates or fails to comply with any of the provisions of this Franchise, or through willful or unreasonable negligence fails to heed or comply with any notice given Grantee by the City under the provisions of this Franchise, then Grantee shall, at the election of the City, forfeit all rights conferred hereunder and this Franchise may be revoked or annulled by the City after a hearing held upon reasonable notice to Grantee. The City may elect, in lieu S:k hainbridgelOrdinanceslonccighty franchise - draft two for Oct Nov mtgs.doc Page 12of15 Proposed OneEiGHTY franchise — C. Driskell Draft 2 — I0 -14 -03 of the above and without any prejudice to any of its other legal rights and remedies, to obtain an order from the Spokane County Superior Court compelling Grantee to comply with the provisions of this Franchise and to recover damages and costs incurred by the City by reason of Grantee's failure to comply. Section 42. Assignment. This Franchise may not be assigned or transferred without the written approval of the City. For purposes hereof, the grant of any security agreement or security interest in the facilities of the Grantee to secure any financing or refinancing, shall constitute an assignment of this Franchise for which written approval would be required. In the case of the transfer or assignment as collateral for a mortgage or other security instrument in whole or in part to secure indebtedness, such consent shall not be required unless and until the secured party elects to realize upon the collateral. Grantee shall provide prompt, written notice to the City of any such assignment. Section 43. Acceptance. Not later than thirty (30) days after passage and publication of this Ordinance, the Grantee must accept the Franchise herein by filing with the City Clerk an unconditional written acceptance thereof. Failure of Grantee to so accept this Franchise within said period of time shall be deemed a rejection thereof by Grantee, and the rights and privileges herein granted shall, after the expiration of the five day period, absolutely cease, unless the time period is extended by ordinance duly passed for that purpose. Section 44. Survival. All of the provisions, conditions and requirements of Sections: 4, 5, 13, 25, 26, 36 and 48 of this Franchise shall be in addition to any and all other obligations and liabilities Grantee may have to the City at common law, by statute, by ordinance, or by contract, and shall survive termination of this Franchise, and any renewals or extensions hereof. All of the provisions, conditions, regulations and requirements contained in this Franchise shall further be binding upon the heirs, successors, executors, administrators, legal representatives and assigns of Grantee and all privileges, as well as all obligations and liabilities of Grantee shall inure to its heirs, successors and assigns equally as if they were specifically mentioned wherever Grantee is named herein. Section 45. Severability. if any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. in the event that any of the provisions of the Franchise are held to be invalid by a court of competent jurisdiction, the City reserves the right to reconsider the grant of the Franchise and may amend. repeal, add. replace or modify any other provision of the Franchise, or may terminate the Franch ise. Section 46. Renewal. Application for extension or renewal of the term of this Franchise shall be made no later than one year before expiration thereof. In the event the time period granted by this Franchise expires without being renewed by the City, the terms and conditions hereof shall continue in effect until this Franchise is either renewed or terminated by the City. Section 47. Notice. Any notice or information required or permitted to be given by or to the parties under this Franchise niay be sent to the following addresses unless otherwise specified, in writing: The City: City of Spokane Valley Attn: City Clerk 11707 E. Sprague Spokane Valley, WA 99206 SA hainbridee\Ordinanccslonceighty franchise - draft two for Oct Nov mtga.doc Page 13 of 15 Proposed OneFIGHTY franchise — C. Driskell Draft 2 — 10 -14 -03 With a Copy to: Grantee: City of Spokane Valley Public Works Director 11707 E. Sprague Spokane Valley, WA 99206 • OneEighty Networks, Inc. 118 North Stevens Spokane, WA 99201 Phone: (509) 688 -8180 Fax: (509) 688-8110 Section 48. Choice of Law. Any litigation between the City and Grantee arising under or regarding this Franchise shall occur, if in the state courts, in the Spokane County Superior Court, and if in the federal courts, in the United States District Court for the Eastern District of Washington. Section 49. Non-Waiver. The City shall be vested with the power and authority to reasonably regulate the exercise of the privileges permitted by this Franchise in the public interest. Grantee shall not be relieved of its obligations to comply with any of the provisions of this Franchise by reason of any failure of the City to enforce prompt compliance, nor does the City waive or limit any of its rights under this Franchise by reason of such failure or neglect. Section 50. Entire Agreement. This Franchise constitutes the entire understanding and agreement between the parties as to the subject matter herein and no other agreements or understandings, written or otherwise, shall be binding upon the parties upon execution and acceptance hereof. This Franchise shall also supersede and cancel any previous right or claim of Grantee to occupy the County roads as herein described. Section 51. Effective Date. This Ordinance shall be in full force and effect on the official date of incorporation provided publication of this Ordinance or a summary thereof occurs in the official newspaper of the City of Spokane Valley as provided by law. ATTEST: PASSED by the City Council this day of November, 2003. City Clerk, Christine Bainbridge Approved as to Form: Deputy City Attorney, Cary P. Driskell Date of Publication: Effective Date: Mayor, Michael DeVleming S:l chainbridgc1Ordinancesloneeighty franchise - daft two for Oct Nov mtes.doc Page 14 of 15 Proposed OneEIGHTY franchise — C. Driskell Draft 2 — 10 -14 -03 • Accepted by OneEIGHTY Networks, Inc. 13y: , General Manager The Grantee, OneEIGHTY Networks, Inc., a corporation, for itself, and for its successors and assigns, does accept all of the terms and conditions of the foregoing franchise. IN WITNESS WHEREOF, has signed this day of_ 2003. Subscribed and sworn before me this — day of , 2003. Notary Public in and for the State of Washington, residing in My commission expires S: lcbainbridgelOrdinanocsbneeighty franchise • draft two for Oct Nov mtgs.doc Page 15 of 15 Meeting Date: October 21, 2003 Item: Check all that apply: ❑ consent X information AGENDA ITEM TITLE: 2004 Budget: Outside Agency Funding and 2004 Fee Schedule GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: On September 23, the City Council heard presentations from several agencies requesting funding for various programs. On October 7 and October 14, Council received information on proposed fee changes for 2004. BACKGROUND: See attached memo. CITY OF SPOKANE VALLEY Request for Council Action City Manager Sign -off: x old business ❑ new business ❑ public hearing ❑ admin. report ❑ pending legislation OPTIONS: Outside Agencies — Fund outside agency requests at the amount requested; at a higher or lower amount; or not at all. Fee Schedule — Make recommended changes to the fee schedule; make additional or alternative changes to the schedule; or maintain the status quo regarding fees. RECOMMENDED ACTION OR MOTION: Provide feedback on funding level of outside agencies for inclusion in the 2004 budget. Provide direction regarding fees for inclusion in a new fee resolution. BUDGET /FINANCIAL IMPACTS: Outside Agencies -- Costs associated with funding contracts with these agencies will need to be budgeted in the 2004 budget. Fees — The fee schedule provides the basis for revenue projections in the 2004 budget. STAFF CONTACT: Ken Thompson, Finance and Administrative Services Director; and Nina Regor, Deputy City Manager ATTACHMENTS 1. Background Memo 2. Minutes of September 23 Council meeting 3. Letter from Friends of Centennial Trail. 4. Revised Fee Schedule Spokan � ../° Valley Memorandum To: David Mercier, City Manager and Members of Council From: Ken Thompson, Finance and Administrative Services Director; and Nina Regor, Deputy City Manager Date: October 15, 2003 Re: Background Information on Outside Agency Requests and 2004 Fee Schedule Staff is providing ongoing updates to Council on the 2004 Budget development process. At the October 21 meeting, Council is scheduled to discuss outside agency requests and provide input into any changes to the 2004 fee schedule. Outside Agency Requests On September 23, the City Council heard presentations from several agencies requesting funding for various programs. The Friends of Centennial Trail did not make a presentation on September 23, but sent a letter to the City a few weeks later. Those agencies requesting funding are shown below: Agency International Trade Alliance Chase Youth Commission Economic Development Commission Project Access Valley Community Center Friends of Centennial Trail Total 11707E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall ®spokanevalley.org Request $35,000 60,000 1 00,000 102,000 4,000 1,000 $302,000 The Council has previously discussed providing outside agencies with financial support, if those agencies can provide contractual services desirable to the City. As the City budget moves toward completion, a decision on the affordable funding level for such services is needed. Background Information on Outside Agency Requests and 2004 Fee Schedule, continued October 15, 2003 Page 2 of 2 The 2004 preliminary budget is scheduled for presentation at the October 21 meeting. It will include a recommended funding level as part of the proposed balanced budget. During the Outside Agencies & Fees agenda item Tuesday evening, staff will present that recommended funding level, along with suggestions for how the resources may be used. Some issues Council may wish to consider are: • Should the 2004 budget include funding for outside agency requests? • If so, should requests be fully funded, or funded at a different amount? • If requests should be funded at a different amount (higher or lower), how should the resources be divided? • Should there be criteria for selecting which requests to fund? 2004 Fee Schedule As part of the budget process, Council is required to adopt the fee schedule on which the budget is to be based. It is important to note that this does not preclude Council from making changes throughout the year, both on existing fees as well as proposed new fees. On October 7 and October 14, staff presented various suggested fee changes for the 2004 fee schedule. Staff has not had the opportunity to conduct a wholesale cost recovery analysis of the City's fee schedule. in addition, Council has not yet had the opportunity to discuss its philosophy on fees, i.e., is the City's goal in setting fees to recover costs; to remain financially comparable with neighboring jurisdictions; or to achieve some other aim. For lack of that deliberation and analysis, there are not many fee changes suggested. This item is scheduled on October 21 to seek Council direction on those suggested changes, as well as others Council may wish to enact. The schedule will be adopted in the form of a Resolution. That Resolution will come forward before the end of the year, and will have significant formatting changes from the current Resolution to make it more user - friendly. Attached is the revised chart handed out at the October 14 meeting. One change has been made to that chart. The Horne Industry hee is recommended not to be included in the 2004 schedule, because individuals applying for a home industry permit go through the conditional use permitting process, which has a separate fee. DRAFT resolution delegates the authority to the hearing examiner, or alternatively to the Board of County Commissioners on dangerous animal matters. It was also mentioned Section 2 should be omitted as the resolution takes effect immediately upon adoption. It was moved by Deputy Mayor Wilhite and seconded by Councilmember Flanigan to amend the motion to include deleting Section 2. Mayor DeVieming invited public comment; none was offered. Vote to amend the motion: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Vote on the amended motion: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 7. Proposed Resolution No. 03 -047 Providing for Appointment, Members of the Board of Commissioners and Operational Rules for the Spokane Housing Authority; and Providing for Other Matters Properly Relating Thereto. After City Clerk Bainbridge read the title of the resolution, it was moved by Mayor DeVieming and seconded by Councilmember Flanigan to approve Resolution 03 -047. Attorney Schwartz referred the overview to Spokane Housing Association Executive Director Diane Quast, who then explained that a previous resolution was passed recognizing the need and authorizing the Spokane Housing Authority to act on the City's behalf, that the SHA Board of Commissioners recommended staying with a five member Board; the SHA approached the County and asked them to relinquish one of their seats and have that seat as a seat of appointment for Spokane Valley and the County was willing to do so and passed their resolution. Attorney Schwartz also explained that in section 3, a change was made where the Mayor of Spokane Valley will participate in the joint appointment to one of the board members. In reference to Janet Bastine's appointment, it was mentioned by Diane.Quast that Ms. Bastine is beginning her third five -year appointment and that she is a Spokane Valley resident, but that should that seat become vacant, the Mayor of Spokane Valley will appoint and the Council will confirm, a new board member. Mayor DeVieming invited public comment; none was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 8. Proposed Resolution No. 03-048 Accepting 25' Easement from Ted Fournier. It was moved by Councilmember Munson and seconded by Councilmember Denenny to approve Resolution 03 -048. Attorney Driskel.l explained that the Fourniers are in the process of buying property adjoining their residential property for in -fill residential development; that this property is one of their acquisitions; they anticipate developing eight residential lots when all property is finally acquired and this easement will allow for construction of an extension of Sinto and allow utilities. Mayor DeVieming invited public comment, and Mr. Fournier said he desires to grant the public street and utilities easement to the City of Spokane Valley. Vote by Acclamation: In favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 9. Bond Financing Update. Attorney Mike Ormsby briefed Council on the bond issues and financing as outlined in his September 19, 2003 letter; and said that he will meet with Dr. Livingston of the Community Colleges of Spokane September 30 to discuss the relationship between the Colleges and the City on leasing space in the facility; also that Ormsby is working with Mike Jackson and Nine Regor on other space use and allocation issues, and that he hopes to speak with the Department of Revenue and State Auditor within the next few weeks. Mayor DeVieming called for a recess at 7:50 p.ln. and reconvened the meeting at 8:00 p.m. 10. Budget Proposals from Outside Agencies. . Mayor DeVieming explained that this is an opportunity to present to Council as a means for council consideration in next year's budget. The following are the organizations which gave presentations and the amount of funding assistance they requested: (1) International Trade Alliance $35,000; (2) EDC Council Minutes 09 -23 -03 Date Approval by Council: Page 5 of 7 , DRAFT $100,000; (3) Valley Community Center $4,000; (4) Chase Youth Commission $60,000; and (5) Project Access $102,000. 11. Motion Consideration: Adoption of Citizen Participation Plan. It was moved by Councilmember Flanigan and seconded by Councilmember Denenny to approve the Plan. Director Marina Sukup gave an overview and explained that this is the first step in initiating the City's Comp Plan. Director Sukup also explained that part of the City's role is to determine a vision along with the Planning Commission and the community, establish levels of service, participate in community workshops and dialogue, identify key resources, hold public hearings, and finally approve the Comprehensive Plan. Director Sukup added that the Planning Commission reviewed the Plan and recommends approval. Mayor DeVleming invited public comment; none was offered. Discussion ensued regarding hearing from the community concerning their vision. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 12. Motion Consideration: Initiative Measure No. 841. It was moved by Mayor DeVleming and seconded by Councilmember Munson that the Council collectively support Initiative 841. Mayor DeVleming invited public comment and none was offered. Mayor DeVleming also asked if any member of the public would like to speak against the initiative or comment on the proposed council action. Ted Fournier: said he supports repealing the existing regulations and supports the initiative measure. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. It was moved by Mayor DeVleming and seconded by Councilmember Munson to extend the meeting for an additional thirty minutes. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion. carried. PUBLIC COMMENTS: Mayor DeVleming invited public comment on issues not covered in the agenda. Dave Gilbert, 6 and Progress: said he saw the County road crew cleaning the dead vegetation in response to a phone call from a member of the community and wanted to commend the crews for their work; he also mentioned that he made two phone calls recently to City Hall and has not yet had his calls returned. Ted Fournier, 11814 Maxwell: commented on the new, much needed signs on the police department building, and mentioned other signs that are inconsequential and not in good public view; e.g., "Get Hammered Get Nailed." 13. Discussion of Fire Service Options and Proposed Resolution to Extend for One Year. Annexation to Fire Districts Nos. 1, 8 and 9. Deputy City Manager Regor explained that the proposed resolution gives options for City fire services; that state law allows a newly formed city to annex into an existing fire district for the year of incorporation, and that temporary annexation may be extended for one additional year to give cities additional time to analyze the various fire service options. Deputy City Manager Regor explained the four options, and said that the draft resolution extends that temporary annexation through 2004. Chief Grover discussed some of the financing issued previously faced by City of Spokane. Attorney Schwartz added that the City of Spokane Valley can fund a fire department out of the general fund through general taxes, although there is a statutory limit on the amount of taxes the city can impose. It was moved by Mayyor DeVleming and seconded by Cou.ncilnernber Munson to place this resolu.tion on the October 14 council agenda. Councilmember Munson requested that staff bring to the October 14 meeting, staff's recommendation of which option is best and why. In response to an invitation for public comment, • Council Minut:s 09 -23.03 Date Approved by Council; Page6of7 10 -9 -03 Mike DeVleming Mayor -City of the Spokane Valley 11707 E. Sprague Spokane Valley, WA 99206 Centennial TRAIL Dear Mayor DeVleming, The Friends of the Centennial Trail are designing stages of a major project. We are redesigning, developing and printing a new map of the Spokane River Centennial Trail. This undertaking is being sponsored by a variety of entities including REI, Washington State Parks and Recreation Commission, City of Spokane Parks Department, and the Spokane County Parks. In return for donations a number of maps for each entities use are given in return. Also your logo would appear on the map along with the other supporters. Please see the attached example of our past map. We are looking at a much more detailed map for our users needs. Therefore we would request the new Spokane Valley to partnership with the Friends in the amount of $1000 to add to the funds to develop this new map. We are in the midst of developing the vision .for the map and if you would like to hear more specifics please feel free to call me at 624 -7188. Thank you for your consideration to this request. Sincerely, alTurner Executive Director Friends of the Centennial Trail, P.O. Box 351, Spokane, WA 99210 -0351, (509) 624 -7188, Fax (509) 624 -7038 Building Permit, total valuation $1 - $500 $23.50 eliminated - included in valuation to $25,000 Building Permit, total valuation $501 to S2,000 $23.50 for $500, + $3.05 each additional $100 eliminated - included in valuation to $25,000 Building Permit, total valuation to $25,000 $69.25 for first $2,000 + $15 for each additional $1,000 Building Permit, total valuation $25,001 to $50,000 $391.25 for first $25,000 + $10.10 for each additional $1,000 Building Permit, total valuation $50,001 to $ 100,000 $643.75 for first $50,000 + $7 for each additional $1,000 Building Permit, total valuation $100,001 to $500,000 $993.75 for first $100,000 + $5.60 for each additional $1,000 Building Permit, total valuation $500,001 to 1,000,000 $3,223.75 for first $500,000 + $4.75 for each additional 1,000 Building Permit, total valuation $1 million & up $5,608.75 for first $1 million + $3.15 for each additional $1,000 Except: Private ara es (wood frame) $19.00 si ft. Exce t: Private •ara:es (masonry) $22.00 s.. ft. $19.00 s . ft. • .. P I- Build Except: O.en ca ort, decks, .orches $15.00 .. ft. Except: Sheds under 200 sq. ft. $45.00 :ligarimmigoviiiii _ , ...... eliminated - no permit re • uired min. basic building permit fee $35.00 ' eliminated - included in valuation calculation Plans Review Fee :eneral) 65% of Bide Permit Fee Plans Review —Group R -3 occupancies (single family less than 7,999 s • ft) 40% of Bldg Permit Fee Plans Review —Group R -3 occupancies over 8 000 s• ft) 65% ofBldg Permit Fee Plans Review —U -1 and U -2 occupancies sheds, barns, etc. 25% of Bldg Permit Fee Plans Review— temporary tent or structure 25% of Bldg Permit Fee earl start a• reements (foundations 25% of bld: •ermit fee tem r certificate of occu•ancv $50.00 fast track permits not allowed hourl ' rate set for city em.lovees $47.00 si ns mounted on buildings $45.00 si , n and .ole mounting $65.00 n� roc r�r. nn r - REVISED- 2 " Version EXHIBIT A FEE RESOLUTION DRAFT CHART OF PROPOSED FEES AND FEE CHANGES T FEE PROPOSED CHANGE PLUMBING CODE: i basic fee per eachpermit $35.00 $7.50 basic fee each supplemental permit unit fees: for each plumbing fixture $6.00 unit fees private sewage disposal systems $20.00 unit fees: water heater $6.00 unit fees industrial waste pre- treatment interceptor $15.00 unit fees: repair or alternate water piping, drainage or vent piping, each fixture $6.00 unit fees: lawn sprinkler system on any one meter $25.00 unit fees: for atmospheric type vacuum breaker each $6.00 unit fees: backflow protective device $6.00 unit fees: medical gas per outlet $6.00 unit fees: interceptors, each $6.00 MECHANICAL CODE: basic fee for eermit issue $35.00 basis s supplemental perni it $7.50 Unit fee for furnace & suspended heaters to 100,000 btu $12.00 over 100,000 btu $15.00 duct work system $10.00 Heat pump & Air conditioner to 3 tons $12.00 3 - 15 tons $20.00 over 15 to 30 tons $25.00 over 30 to 50 tons $35.00 over 50 tons $60.00 gas water heater $10.00 gas piping system. each outlet $1.00 gas log, fireplace & gas insert installation $10.00 appliance vents installation, relocate, replace $10.00 each repairs or additions $15.00 Boilers, compressors & Absorption Systems 3 hp to 100,000 btu or less $12.00 3 - 15 hp 100,000 to 500,000 $20.00 15 -30 hp 500,000 to million btu $25.00 over 30 hp 1 million - 1,750,000 btu $35.00 over 50 hp - over 1,750,000 btu $60.00 air handlers: each unit up to 10,000 cfm $12.00 each unit over 10,000 cfm $15.00 TYPE OF FEE OR CHARGE DRAFT CURRENT FEE PROPOSED CHANGE Draft Chart, Fcc Kcsolulion F.Nhihit A for 2004 Page 2 of 11 Drag Chart, Fee Resolution Exhibit A for 2004 DRAFT TYPE OF FEE OR CHARGE CURRENT FEE PROPOSED CHANGE Coolers $ 10.00 each ventilation s stem each hood served by mechanical exhaust incinerators: installed or relocation — residential incinerators: install or relocate commercial $ 1 0.00 $12.00 $12.00 $19,00 $22.00 appliances, each unlisted s • 'fiances under 400,000 btu unlisted a..•Iiances over 400,000 btu Hood, pe 11 LP storage tank WOOd Or ' Ilet stove insert wood stove s stem free standin ENERGY CODE Residential Removal /Addition New Sin a ?~amil $10.00 $50.00 $100.00 $50,00 $10,00 $10.00 $10010 tenant improvement 10,001 A- malfi-family per bldg new commercial & industrial WSBCC surclrarAe -- Approved plans ermit or an otherermit WSBCCCsrrrcha, e— multi- family projects permit DEMOLITION PERMIT $45.00 $60.00 $90.00 $4.50 $4.50 for l unit $2,00 each additional unit ( *forwarded to Wa St Bldg Code Council $44,00 $44.00 treat separately, see below treat separately, see below septic tank or underground flammable tanks Commercial bldg $ 10.00 $125,00 $125.00 + $2n f _ gaitage o _ o - 14 treat separately, see above treat separately, see above Hourly rate for mist, inspections $47.00 hour rate for mist, plans check howl rate for rmit s i ialist baud rate for .lanners $47.00 $42,00 $47.00 Page 3 of 11 OVERTIME CHARGES FOR plans checker inspector permit specialist planners 1,5 times their regular rate hourl fees for contracted services accordin. to contract rate hourly rate for special called inspections $47_O0 Mobile Home Location permit & inspection; tem,.ra mobile home $60.00 rnfg'd home per section $54.00 plus basementicrawlspace valuation per'rnit fee HOUSE MOVING Class I,II,111 moving permit $60.00 inspection fee $60.00 + $47,00Thr after 1' hr + ,50/mile if bldg moved into City Minimum Housing Inspection Fee $55.00 + $47.00fhr after 1st hour Minimum investigative inspection fee if iermit is required $55.00 SPECIAL INSPECTIONS (requested by owner or tenant) fire, wind mud slide, flood dama_e $60.00 da care $60,00 nursing homes, hospitals, et $60.00 + $47,00/hr after 1" hour special occupancies $60.00 Excess inspections created by contractor for given project r ins . ection $47.00 reinspections: residential & commercial $47.00 Condominium conversion plans review & inspection fee $17.00 bused on the value l the conversion and UBC valuation TEMPORARY TENTS, CANOPIES, AIR SUPPORTED STRUCTURES FOR PUBLIC USE (does not apply to tents less than 200 sq, ft, canopies less than 400 sq. ft, camping tents, or tents used for private, non- commercial events: plans check fee $13.00 basic permit fee $60.00 TYPE OF FEE OR CHARGE DRAFT CIJRRENT FEE PROPOSED CHANGE Draft Chan, Fcc Rcscfl4,iion Exhibit A for 2004 P;3gc i of 1 Enclosing deck or patio: basic fee: valuation of project (min $3,000 valuation) plans examination 2-0% 40% of basic fee SWIMMING POOLS: (over 5,00 gallons) $50.00 + plumbing fees based on value of project Reroof permit Change of use of occupancy classification permit $47.00 GRADING: Permit Fees 50 Cubic Yards or Tess $ 20.00 51 to 100 Cu. Yd. $ 20.00 101 to 1,000 Cu. Yd For the first 100 Cu. Yd $ 20.00 Plus $7. for each additional 100 Cu. Yd. 1,001 to 10,000 Cu. Yd. For the first 1,001 Cu. Yds. $ 83.00 Plus $ 6. for each additional 1,000 Cu. Yd. 10.001 to 100.000 Cu. Yd. For the first 10,000 Cu. Yds $147.00 Plus $ 15. for each additional 10,000 Cu. Yds. 100,001 to 200,000 Cu. Yds. For the 1' C. Y. $368.00 Plus $ 15. for each additional 100,000 Cu. Yds. 200,000 or more Cu. Yds. For the 1" 200,000 yds $503.00 Plus $15.00 for each additional 200,000 Cu. Yds. Plans Checking Fees 50 Cubic Yards or less No Fee 51 to 100 Cu. Yds. $ 12.00 101 to 1,000 Cu. Yds. $ 20.00 1,001 to 10,000 Cu. Yds. $ 25.00 10,001 to 100,000 Cu. Yds. For first 10,000 Cu. Yds. $ 25.00 plus $ 7.00 for each additional 10,000 Cu. Yds. 100.001 to 200,000 Cu. Yds. $ 98.00 Plus $6.00 for each additional 100,000 Cu. Yds. 200.001 Cu. Yds or more $158.00 Land Clearing only - (without earth being moved) $ 65.00 FALSE ALARM FEES for repeated malfunctioning false FIRE alarm in a given 6 -month period 1 alarm no charge 2 alarm $30.00 3` alarm $70.00 4' alarm $120.00 5 alarm Require a hired fire watch FALSE SECURITY' ALARM FEES repeated malfunctioning false security alarm in a given 6 -month period r alarm no charje 530.00 r 3i alarm $70.00 TYPE OF FEE OR CHARGE DRAFT CURRENT FEE PROPOSED CHANGE Draft Chart, Fcc Resolution Exhibit A for 2004 Page 5 of 11 alarm & subseauenl $120.00 FIREWORKS (# max per RCW 70.77) $100.00 + $500 deposit or performance bond + liability insurance $1 million FIRE PREVENTION: Plans check & inspection fee for new commercial projects not mentioned elsewhere $40.00 Fire watch service (3 hr minimum, plus hourly thereafter) $140.00 After hour inspections, plans reviews, consultations for projects not requiring a permit & other special services hours fee: time and a half of the hourly rate Hourly rate $47.00 Plans check - commercial fire alarm, permit plans check & inspection based on value Fire alarm systems - residential - all zones $40.00 fire alarm systems - residential - permit fee $35.00 Sprinkler systems , tenant improvements, Tess than 10 heads $65.00 Sprinkler systems, tenant improvements, 11 or more heads $85.00 New systems: commercial: plans check, inspection s& permit based on value New systems: residential - each riser plus each plug or head 560.00 + $1.10 per pIui or head Fire extinguisher system $50.00 + S1.50 each nozzle - _ Standpipe installation Class 1 and 11 $58.00 Standpipe installation Class 111 $70.00 Fire pump installation $55.00 power generators installation $55.00 Flammable and combustible liquids storage tanks installation: 1. Underground, 1st tank $ 55.00 plus each additional tank on same site $ 35.50 2. Above ground tank $ 55.00 plus each additional tank on the same site $ 35.00 3. Annual permit fee for storage $ 30.00 Hazardous materials storage tanks installation: 1. Less than 500 gallons - each $ 75.00 2. 500 - 1,199 gallons each $104.00 3. 1,200 gallons or more $147.00 Liquefied petroleum tanks: installation TYPE OF FEE OR CHARGE Draft Chart. Fee Resolution Exhibit A for 2004 DRAFT CURRENT FEE PROPOSED CHANGE Page 6of11 l . Less than 500 gallons 2. 500 - 9,999 gallons 3. 10,000 gallons or more $ 84.00 $104.00 $147.00 Gaseous oxygen systems installation: 1. Less than 6,000 cubic feet $ 78.00 2. 6.000 - 11,999 cubic feet $ 90.00 3. 12,000 cubic feet or more $118.00 Nitrous systems installation: $ 95.00 I. plus each outlet $12.00 Medical gas systems installation: 1. Gaseous system $ 90.00 plus each outlet $ 12.00 2 Liquefied system $ 95.00 plus each outlet $ 12.00 Hazardous material recycling system installation: 1. 110 gallons or less per day capacity $ 95.00 2. More than 110 gallons per day capacity $117.00 Vapor recovery system installation: (per tank) 1 . Phase 1- tank truck and tank $ 90.00 2. Phase II - vehicle fueled and tank $115.00 Cryogenic tank installation: (I st tank) $ 95.00 Each additional tank on same site $ 35.00 Removal or abandonment, or any combination thereof, of flammable or combustible liquid storage tanks: 1 . First tank (commercial) $ 84.00 2. Each additional tank on the same site (commercial) $ 47.50 3. Contractors permit for removal or abandonment of residential under- ground fuel tanks $ 75.00 Fire Department fee for inspections and follow up. For initial inspection, plans check and follow up inspections as called for in the Fire Code the fire department will be paid 65% of the fee collected for the permit. This payment will be paid quarterly_ COMMUNITY DEVELOPMENT PLATS: Subdivisions Tentative plat $250.00 eliminated - no such plat preliminary plat $2,000 + $25.00/lot final plat $1,000 t $ 10.0011ot PLA I'S: Short Plats tentative plat $250.00 eliminated - no such plat DRAFT IRRENT FEE PROPOSED CHANGE Draft Chart, Fee Resolution E‘hihit A for 2004 Page 7 of 11 TYPE OF FEE OR CHARGE CURRENT FEE PROPOSED CHANGE Preliminary 2-4 Tots $500.00 final plat 2-4 lots $800.00 + $10.00 /lot preliminary plat 5 -9 Tots $1,000 + $25.00 lot final plat 5 -9 lots $800.00 + $10.00 lot Short plat appeal $200.00 eliminated — included in appeal of administrative decision PLAT MODIFICATION subdivision plat $650.00 short plat $265.00 BINDING SITE PLAN $1,500.00 binding site plan modification $1,300.00 binding site change of conditions $650.00 AGGREGATION /SEGREGATION Lot line adjustment $100.00 Lot line elimination $100.00 Certificate of exem 'lion $95.00 eliminated — duplicate fee Zero lot line $100.00 + $10 /tot ENVIRONMENTAL REVIEW SEPA Checklist single dwelling (when required) $100.00 all other developments $300.00 appeal of SEPA determination $250.00 eliminated — included in appeal of Administrative decision (below) environmental impact statement review 52,000.00 SHORELINE substantial development permit $800.00 Shoreline conditional use $800.00 eliminated — included in conditional use Shoreline variance $800.00 eliminated — included in public hearing variance eliminated — included in appeal of administrative decision appeal local $100.00 pre application conference $61.00 - S145.00 depending on eliminated — include in base fee complexity Critical areas $300.00 PERMITS Home Occupation Permit $300.00 S80.00 >11O8 Conditional Use Permit $500.00 $800.00 _temporary Use Permit 0-90 dam , IE 5 00 ~ temporary use permit to 30 days $100.00 eliminated — sec above temporary use permit 31 -90 days $250.00 eliminated — see above Draft Chart. Fee Resolution Exhibit A for 2004 DRAFT Page 8 of 11 VARIANCES administrative $300.00 single family residence $300.00 eliminated — included in public hearing variance signs and all others 5750.00 eliminated — included in ` public hearing variance $1.500.00 public hearings PLAN AMENDMENTS Comp plan amendment $1,500.00 ZONING zoning map amendments (rezone) $1,500.00 zoning & subdivision code text change $500.00 $1,500.00 combining district $1,000.00 eliminated — no such district PtID tentative plan $250.00 $1,500.00 + $25.00 /lot eliminated — included in PUD plan PUD plan PUD Mai 'cation 5500.00 PUD minor modification $250.00 eliminated — major & minor modifications not separately defined in Code PUD major modification $750.00 eliminated — major & minor modifications not separately defined in Code SITE PLAN REVIEW $250.00 Street 4 ac ation ,FI pplication 300.00 SIGNS review of permanent sign $150.00 $50.00 review of temporary sign $75.00 $50.00 Code enforcement violation approval appeal to hearing examiner $250.00 Eliminated — state law precludes charging for such appeals APPEALS Appeal of decision $200.00 eliminated — included in appeal of Administrative Decision Appeal of Any Administrative $1,000.00 Decision (excludes Code Enj) Appeals of Hearing Examinee Findings S300.00 PUBLIC WORKS Commercial construction site engineering review $250.00 + hourly rate after 5 hrs Residential construction site engineering review $244:00 5150.00 + hourly rate after 3 hrs. Traffic Impact Fees Analysis not available $50.00 hourly rate after 1' hour TYPE OF FEE OR CHARGE DRAFT CURRENT FEE PROPOSED CHANGE Draft Chart. Fcc Resolution Exhibit A for 2004 face 9 of 11 PERMITS • . $54}.440 4 .-hetwly-Fte Duplicated elsewhere on chart ies, appreesh) -after-1- Floodplain Permit 530.00 $50.00 $50.00 +-h ate- after- 4" -hetw + hourlt• rate after I hour INSPECTIONS Stormwater system review $250.00/hr for engineering and field inspection based on actual time $250.00 flat fee Stormwater system inspections $50.00 + hourly rate after 1' hour Field monitoring or inspections of grading residential sites hourly rate field monitoring or inspections of grading non - residential sites hourly rate Commercial, multi family and multi- lot sites: $200.00 plus hourly (four (4) hour minimum) $•200 -O0- pki heufly industrial or mineral industrial sites $225.00 plus hourly Conditional use permits plus ifispeet -fee $200.00 +plus inspection fee variances hourly rate shoreline permits $250.00 plus hourly HOURLY RATE $50.00 public right of way obstruction permit $16.00 + review & inspection fee at hourly rate $16.00 + review & inspection fee at hourly rate $16.00 + review & inspection fee at hourly rate ($25.00 minimum at time of application) $16.00 + review & inspection fee at hourly rate ($25.00 minimum at time of application) utility right of way permit approach permit $25.00 + review & inspection fee at hourly rate $25.00 + review & inspection fee at hourly rate ($25.00 minimum at time of application) Cash, certified check or bond for r ight -of -way cleaning $1,000.00 ADMINISTRATION COPY FEES: Copies of audio or video tapes, photos, maps or other records needing reproduction at cost copies of written records .15 per page copies of annual budget $1 0.00 NSF Check $25.00 PARKS & RECREATION Basic Administrative Fees to be considered when applying rates $30.00 admin fee $50.00 refuse fee Picnic Shelter (< 200 people) $30.00 TYPE OF FEE OR CHARGE Draft Chart. Fee Resolution Exhibit A for 2004 DRAFT CURRENT FEE PROPOSED CHANGI Page 10 of 11 Picnic Shelter (200+ people) $150.00 refundable de - posit ( <200 people) $50.00 Refundable deposit (200tpeople) $250.00 Events — includes pavilion $150.00 Non - profit applications will be considered by the Spokane Valley Parks Dept $80.00 Mirabeau Springs Small Shelter & , ,saterfall $150.00 (max 4 hours) refundable deposit ( <200 people) $50.00 Mirabeau Meadows shelter ( <200 people) $80.00 shelter (200 T people) $150.00 refundable deposit ( <200 people;) $50.00 refundable deposit (200+ people) $250.00 VALLEY MISSION ARENA $100.00 RENTAL , er weekend- Fri/Sa/Sun Deposit (renter responsible for on- $50.00 site preparation; requires liability insurance) AQUATICS pool admission (age 5+ $1.00 pool admission (age 5 and under) free pool punch pass (25 swims) 520.00 weekend family. discount 1 child under 13 free w /paying adult reservation ( <50 $100.00 /hr., min 2 hours food fee (if applicable) $25.00 reservation (50 -100) $125.00/hr., min 2 hrs food fee (if applicable) $50.00 Reservation (101 to 150) $150.00/hr., min 2 hrs. food fee (if applicable $75.00 Field Use Rental 525.00 1' hour; $15.00 each additional hour Professional Photography Permit $25.00 Annually Indoor use: Open gym admission $2.00 0 Indoor playground program 520.00 0 admission (10 entries) room rentals $10 /hr., min 3 hr gym rentals, practice, games $15 /hr., min 2 hrs gym rentals, events, dances $100.00 rental of Western Dance Hall now handled by WDH TYPE OF FEE OR CHARGE DRAFT CURRENT FEE PROPOSED CHANGE Draft Chart, Fcc Resolution Exhibit A for 2004 Page 11 of 11 P ikan � jvalley CITY OF SPOKANE VALLEY 2004 PRELIMINARY BUDGET CITY OF SPOKANE VALLEY — 2004 BUDGET Table of Contents i Tips for Reading the 2004 Budget • Read the City Manager's Budget Message to the City Council for a general introduction to budget issues, proposed service levels, and capital investment plans. • To understand the services proposed in the budget, an understanding of how the City is organized by departments and service areas is necessary. Review the organization chart for an overview of the City's departmental structure. Department expenditure detail and information is outlined in the department budget section of the budget. • To complete your review, examine the revenue section of the budget to see how city services and capital investments are funded. With newly incorporated cities, certain start -up costs are financed by borrowing. The General Fund preliminary budget must be balanced and this is accomplished through the use of an interfund loan from the Street Fund. The loan will be repaid in the 2004 -2006 budget years. Budget Message Annual Budget for Fiscal Year 2004 Dear Mayor, City Councilmcmbers and Citizens of Spokane Valley: I am pleased to introduce the budget document for Fiscal Year 2004, which will be this City's first full year in operation. The budget is a product of the combined efforts of the City Council, staff, and citizens to identify and address the service needs of the community and provide funding to meet those needs as best we can within the available resources. The City Council has established specific goals and policy initiatives for implementation in the coming year and the proposed budget allocates resources in a manner that accomplishes City Council objectives on behalf of Spokane Valley residents. The Current Year in Review In this first budget message from me as city manager, I will forego the temptation to describe in detail the many accomplishments that resulted from the hard work of your elected officials and the new staff that have come together to fully launch this new venture in self - government. Instead of a description of recent successes, I believe that sharing with the community the Statement of Core Beliefs adopted by the City Council will be far more informative about how this organization aims to serve the residents of Spokane Valley. It is said that you can not get to where you want to be, unless you know your destination. In first months in the life of the new City, much attention has been given to laying the foundation of core beliefs, philosophy, and customer service orientation upon which city services will be provided in the long tern. I am pleased to share with the citizens of Spokane Valley the beliefs that so profoundly guide the nature and conduct of city government and create the vision for self-government the City Council believes will fulfill the purposes of incorporation. STATEMENT OF CORE BEEEIFS WHEREAS, the City Council desires to provide a clear set of general policy guidelines for the conduct of city government; NOW, THEREFORE, the City Council of the City of Spokane Valley does hereby affirm and resolve that the following core beliefs shall serve as guidelines for the conduct of affairs by all branches of Spokane Valley City Government. We believe that Spokane Valley should be a visionary city encouraging its citizens and their government to look to the future beyond the present generation and to bring such ideas to public discussion and to enhance a sense of community identity. We believe that the elected body decision making is the only lawful and effective way to conduct the public's legislative business and that careful observance of a clear set of 1 Governance Coordination rules of procedure can best eDilance public participation and decision making. We believe in the City Council as policy leaders of the City. One or more City Couneil,mcmber's are encouraged to take the lead, where practical, in sponsoring Ordinances or Resolutions excepting quasi-judicial or other pubic hearings and the statutory duties of the City Manager as set forth in RCW 35A.13,020. We believe in hearing the public view. We affirm that members of the public should be encouraged to speak and be heard through reasonable rules of procedure when the public business is being considered tb.us giving elected officials the broadest perspectives from which to make decisions. We believe that the City of Spokane Valley's governance should_be known as "user friendly," and that governance practices and general operations should consider how citizens will be served in the most responsive, elective and courteous manner We believe that the economic and commercial job base of the community should be preserved and encouraged to grow as an alternative to increasing property taxes_ We believe it imperative to have an expanded and diverse economic base. We solicit the City Manager's support in conducting the affairs of the City with due regard for: Promoting mutual respect between the. Citizens, City staff and the City council by creating the organizational team work necessary for effective, responsive and open government. Providing the City Council and public reasonable advance notice when issues are to be brought forward for discussion. Establishing and maintaining a formal city -wide customer service program with emphasis on timely response, a user - friendly atmosphere, and an attitude of facilitation and accommodation. within the bounds of responsibility, integrity, and financial capability of the City, including organizational and job description documents while pursuing "best practices" in customer service_ Seeking creating ways to contain or impede the rising cost ofgovemniertal services, including examination of private sector alternatives in lieu of governmentally provided Services. Providing a database of future projects and dream; for the new City of Spokane Valley so that good ideas from its citizens and leaders are not lost and the status of projects can be readily determined_ The Coming Fiscal Year The City Council sets priority goals for achievement each year. The goals they establish represent just those areas of concern or opportunity that the star will concentrate on in addition to their various everyday responsibilities. The six (6) specific focus areas the City Council has directed staff attention to in 2004 for are: Experiment with a Managed Competition Program designed to identify alternative Service providers at more economical rates than accorded by current service providers. .Initiate the Development of Spokane Valley's First comprehensive Plan which will create the City's long -term vision and link transportation system improvements to land use goals in support of that vision. Continuously Improve Overall Communication between government and its citizens between staff and Council, among staff, and between Councilmember's. Develop a Five -Year Strategic Financial Plan that forecasts revenues and expenses as well as identifies funding and financial challenges and options. Develop and Strengthen External Relations to advance the interest of Spokane Valley through interaction and advocacy with neighboring jurisdictions, the state legislature, funding boards and commissions, the congressional delegation and statewide and national municipal organizations. Develop' an Approach for Long -Term Wastewater Services including the evaluation of a regional system option. In closing, I would like to thank the Mayor and City Council and all of the individual staff members who have worked so hard moving the City forward. You have given generously of your time and energy during this start -up year filled with learning, tough decisions, hard work and an incredible sense of accomplishment. Your diligence helps brighten the future of our new City. Thanks also for the patience shown and feedback give by many citizens who have demonstrated their interest in the activities the new City has undertaken to improve the quality of life in Spokane Valley. Respectfully submitted, David Mercier City Manager CITY OF SPOKANE VALLEY City Council Members Michael DeViewing, Mayor Position *3 Steve Taylor Position #2 Richard Munson Position #5 Dick Uenenny Position #7 Diana WiIhite, Deputy Mayor Position #1 Gary Schimmels Position #4 Mike Flaniga n Position #6 Staff David Mercier, City Manager Nina Regor, Deputy City Manager Ken Thompson, Finance &. Administrative Services Director Marina Sukup, Community Development Director Mike Jackson, Parks & Recreation Director Neil Kersten, Public Works Director Cary Drise..l, Deputy City Attorney Tom Scholtens, Building Official Chris Bainbridge, City Clerk LOCATION The City of Spokane Valley is located in the eastern part of Spokane County adjacent on the east by the City of Liberty Lake and on the west by the City of Spokane and is accessible from I -90, SR 27 and SR 290. Demographics Square 1vid es Populati ova Housing Units Miles of Paved Streets CITY, COUNCIL Mike DeVlerning, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Counciiimember Mike Flanigan, Couneilmember Richard Munson, Councilmember Lary Schimmel!, Councilmember Steve Taylor, Council,member MUNICIPAL SERVICES Law Enforcement The City of Spokane Valley contracts with the Spokane County Sheriff's Office for its law enforcement services. The City also contracts with Spokane County for jail and court services. The Washington State Patrol also provides services on state and interstate highways and as backup for emergencies. Fire Protection Spokane County Fire District 1, the largest District in Spokane County, provides fire protection as well as basic and advanced EMT Life support services for the Central portion of the City. The northern portion of the City will be served by Spokane County Fire District 9, with the southern portion served by Spokane County Fire District 8. COMMUNITY PROFILE Library Services The Spokane County Library District provides library services to the City. Public Works The City's engineering and roads maintenance is provided by the City's Planning and Public Works Departments, 38.5 Animal Control 82,005 Animal control services are provided by the 37,867 Spokane County Animal Control 420 Department, and is staffed with Animal Control Officers trained and commissioned by Spokane County Sheriff's Department. Parks and Recreation The City of Spokane Valley contracts with Spokane County for the maintenance of parks within the community. Recreational Facilities • Balfour Park • Brown Park • Castle Park • Centennial Trail ■ Bdgecliff Park ■ Mirabeau ■ Orchard Park • P ark Road Park ■ Sullivan Park • Terrace View Park and Pool • Valley Mission Park, Pool and Senior Center Educational Services The City of Spokan.e Valley is served by: • Central Valley School District No. 356 • East Valley School District No. 361 • Spokane School District No. 81 • West Valley School District No_33 • (7) private schools COMMUNITY PROFILE, CONTINUED Spokane j Val .ley COMMUNITY PROFILE AND HISTORY "You cannot look to the future ifyou do not know the past." On May 21, 2002, voters within the City approved incorporation of the City of Spokane Valley, which is the second largest city in the County and the eighth largest city in the State, with approximately 82,005 residents. The City incorporated as of March 31, 2003. The assessed valuation of real property within the boundaries of the City for taxation purposes is estimated for 2004 tax collection to be approximately $4,600,000,000, which does not yet include valuation for personal property, utility and railroad property in the boundaries of the City. Spokane Valley encompasses approximately 38.2 square miles of land area It has an extensive retail tax base and is home to several major auto dealerships and the Spokane Valley Mall, which includes over 700,000 square feet of gross leasable floor area. There are an estimated 5,000 businesses in Spokane Valley with estimated retail sales of $1.5 billion and an assessed value of $4.1 billion. About the Budget and the Budget Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community_ As a result, the City Council, staff and public are involved in establishing the budget for tbe City of Spokane Valley The budget provides four functions: 1. A Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future_ As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day -to -day activities of the City staff 2. An Operational Guide The budget of the City reflects its operation_ Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. A Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes tbe activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry 4. . ALegallyr .Required Financial Plannin T ool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in. Title 35A of the Revised Code of Washington W- The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry- forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. Year 2004 Budget Process The City of Spokane Valley typically utilizes an incremental budgeting approach that assumes, for most functions of government, that the current year's budget is indicative of the base required for the following year. Any increases are incremental and based on need defined by the organization's budget policies, emerging issues, Council goals, and available resources. This incremental process recognizes that most mandated functions will not likely change from year to year. but 2004 is .ifferent. Thte major emphasis for 2004 is focused around Council priorities and requested increases in funding rather than ongoing mandated functions. The formal budget planning begins in July with discussions between the City Manager and City Council during a mid -year retreat. Following the retreat, the City Manager and the Department Directors prepare the preliminary budget based upon the City Council priorities. The City Council reviews the preliminary budget during November and December. In August, departments prepare requests for new staff, programs, or significant increases to their current year budget that will address emerging issues and other operational needs. In their requests, the departments identify the problem that they are trying to address, the recommended solution, implementation plan, projected cost and expected outcomes. The Finance Department and City Manager conduct an analysis of the departmental base budgets and the revenue outlook for the coming year to determine the availability of funds for any new initiatives. During August and September, the departments also develop their base budgets. These budget requests are submitted to the Finance Department by the middle of September. In late September, the City Manager reviews each department's budget requests and develops a preliminary budget recommendation. As mandated by RCW 35A.33.135, the first requirement is that the City Manager submit estimated revenues and expenditures to the City Council on or before the first Monday in October. The preliminary budget is presented to the City Council in late October or early November. Public hearings are held to obtain taxpayers' comments, and revisions, as applicable, are made. The Council makes its adjustments to the preliminary budget and adopts by ordinance a final balanced budget no later than December 31. The final operating budget as adopted is published, distributed, and made available to the public during the first three months of the following year. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that funds are used as intended. Finance provides financial updates to the City Council to keep them current with the City's financial condition. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance approved by one more than the majority after holding one public hearing. City of Spokane Valley Selected Budget Policies Department directors have primary responsibility for formulating budget proposals in line with City Council and City Ivfanager priority direction, and for implementing them once they are approved. The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. The Finance Department assists department staffs in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. Interfu.nd charges will be based on recovery of the direct costs associated with providing those services, Budget adjustments requiring City ouu.cil approval will occur through the ordinance process at the fund level coordinated by the Finance Department and will occur prior to fiscal year end. The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent-friendly format. A balance of 8% to 15% of revenues is the goal for the General Fund, except in start -up years when this level is impractical. It is expected to take up to seven years to attain this targeted fund balance_ All draws on the General Fund balance may be used only for one time capital expenditures,. not operating costs. A contingency fund of 2% of General Fund revenues is being set aside to take proper steps toward attaining this target At full stabilization in the eighth year, short term debt shall not exceed 1O% of revenues. No long term debt will be incurred without identification of a revenue source to repay the debt. The City will maintain equipment replacement funds that will receive annually budgeted contributions from the operating expenses of departments owning the capital equipment in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process BASIS OF ACCOUNTING AND BUDGETING A ccounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of Washington State law, Chapter 43.09.20 RCW, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. :Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include the Street Fund and Arterial Street Fund. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service funds are comprised of the County City Loan Fund and Tax Anticipation Note Fund. Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include the Capital Project Fund and Special Capita] Projects fund. 0 Proprietary Fund Types Proprietary funds are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services, including depreciation, which based on the commercial model uses a flow of economic resources approach. tinder this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non - current assets and liabilities are reported on related balance sheets. Their reported fund equity (net total assets) is segregated into contributed capital and retained earnings components. As described below, there are two generic fund types in this category: Enterprise Funds These funds account for operations that provide goods or services to the general public and are, supported primarily user charges. The Sewer Fund and Stormwater Management Fund are included in this group of funds. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. The Equipment Rental and Replacement Fund and Risk Management Fund are included in this group of funds. Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. The City of Spokane Valley uses a modified accrual basis of accounting. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. The basis of accounting for enterprise and internal service funds is full accrual. The appropriate basis is used throughout the budgeting, accounting, and reporting processes. Full accrual is a method of accounting that matches revenues and expenses with the period to which they relate, rather than focusing on actual cash flows. In this method, for example, an asset is depreciated as it is "used up ", and thc expense is recognized in periodic increments, rather than assuming the asset holds its value until it is actually disposed of. However, since the focus of budgeting is on the revenues and expendable accounts, depreciation and amortization are not considered budgetary accounts, and are excluded from the budgeting system. Budgets and Budgetary Accounting Annual appropriated budgets are adopted for all funds. These funds are budgeted on the modified cash basis of accounting. The financial statements include budgetary comparisons for those funds. Budgets are adopted at the fund level that constitutes the legal authority for expenditures. Annual appropriations for all funds lapse at the fiscal period end. GENERAL FUND REVENUES: CITY OF SPOKANE VALLEY EXPLANATION OF REVENUE SOURCES 2004 BUDGET Property Tax Revenue Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from' there the levy of $1.50 by the Spokane County Fire District #1, which leaves the City with the authority to levy $2.10 for its own purposes. The levy amount must be established by ordinance by November 15th prior to the levy year. Local Retail Sales and Use Tax The local retail sales and use tax is comprised of two separate .5% options with the County receiving 15% of each .5%. After deducting .O1% as a County administrative fee, the City's effective rate is .84%. Local Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% to the County, with the retnainder being distributed by population to the cities and the unincorporated areas of the County. Gambling Tax Revenues Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Games (2% gross, less prize-s); Punch Boards (5% gross); Pull Tabs (5% gross); Card playing (10% gross). Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. Both distributions must be accounted for in separate funds, the Street Fund receives the unrestricted portion of the gas tax, while the restricted portion goes to the Arterial Street Fund. The City's allocation for the gas tax for 2004 is $14.13 per capita. ARTERIAL STREET FTJND: Motor Vehicle Fuel Excise Tax (gas taxi This fund receives its tax revenue from the restricted portion of the gas tax- This Fund is to provide capital project funding as well as major maintenance functions on arterial streets. The City's allocation for the gas tax for 2004 is $6,61 per capita. TRArLs & PATS FUND: A small percentage of the City's gas tax must be set aside trails and paths- This money will likely accumulate for several years until adequate dollars are available for a project, HOTEL MOTEL FUND: This fund receives all revenue resulting from the TTotelllvlote] Tax levied upon charges made for the furnishing of lodging by a hotel, zooming house, tourist court, motel, trailer camp and other transient accommodations in the City. The tax rate is 2 percent of the selling price or charge made for the lodging. It is collected and administered by the Washington State Department of Revenue. State law requires that these taxes be credited to a special fund with limitations on lase, principally to support tourismfconvention activities and related facilities, as prescribed by RCW 67.28.310. DEBT SERVICE .FUND — 03: The Public Facilities District will provide funding for the debt service on CenterPlace Bonds. The City's Capital Projects and Special Capital Projects Funds will provide funding for the debt service on street bonds. CAPITAL PROJECTS FUND: Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one- quarter of one percent of the selling price. The revenue generated is be used for financing capital projects as specified in. the capital facilities plan under the Growth Management Act. SPECIAL CAPITAL PROJECTS FUND: Under Washington State Law, RCW 82- 46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one - quarter cif one percent of the selling price. The revenue generated is be used for financing public works capita] projects as specified in the capital facilities plan under the Growth Management Act. f � State- Shared Revenues State - shared revenues are received for liquor receipts, and motor vehicle excise taxes including travel trailer and camper excise tax. These taxes are collected by the State of Washington and shared with local governments based on population. State - shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2003 population figure used in the 2004 Preliminary Budget is 82,005 as determined by the Office of Financial Management for Washington State. This figure is important when determining distribution of State shared revenues on a per capita basis. Liquor Board Profits and Liquor Excise Tax Cities receive a share of both liquor board profits and liquor excise tax receipts. The profits are distributed on the last day of March, June, September, and December. The excise portion is distributed on the last day of January, April, July, and October. To be eligible to receive these revenues, a city must devote at least two percent of the distribution to support an approved alcoholism or drug addiction program. Service Revenues Fees are charged for services rendered by the City of Spokane Valley. Most of the fees in the General Fund are protective inspections and permits related to services such as planning, zoning and building. Fines and Forfeitures Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State and the City, on average, keeps only 50% of the amount collected. Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset some of the_costs related to providing the program. Investment Interest The City makes investment interest on sales tax, property tax, and fund investments. OTHER FUND REVENUES: STREET FUND: Motor Vehicle Fuel Excise Tax (gas tax) There are two separate distributions to cities of revenues from this tax. Cities with a population of 15,000 and above are required to account for the per capita share of the unrestricted gas tax as a source to finance street maintenance. Cities in this population group are also required to account for the per capita share of the restricted gas tax to be used for arterial street construction. 1NTERFUND TRANSFERS: Many funds receive their revenues from other funds in the form of an interfund transfer. These transfers may represent payments for service, an 'operating transfer, or a concentration of revenues for a specific project. The following funds received transfers from other funds. Street Capital Projects Fund is budgeted to receive transfers from Arterial Streets, $600,000, and Special Capital Projects, $200,000, for Transportation Improvement Board grant matching funds. Bond sale proceeds in 2003 in the amount of $2,430,000 will also be used in this fund on street projects. Equipment.Rental & Replacement is budgeted to receive transfers from the General fund for interfund charges in the total amount of $124,454. Risk Management Fund is budgeted to receive $137,500 from the General Fund for employment security payments and City insurance premiums. ORDINANCE NO. 62 NEEDS CORRECTIONS FOR 2004 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD MARCH 31, 2003 THROUGH DECEMBER 31., 2003; ESTABLISHING AN ARTERIAL STREET FUND; ESTABLISHING A SEWER FUND; ESTABLISHING AN EQUIPMENT RENTAL & REPLACEMENT FUND; ESTABLISHING A RISK MANAGEMENT FUND; ESTABLISHING APPROPRIATIONS OF FUNDS FOR 2003; AND ESTABLISHING POSITIONS AND SALARY SCHEDULES FOR 2003. WHEREAS, RCW 35.02.132 requires the City Council to adopt a first year budget for the period from incorporation to the end of the fiscal year; AND WHEREAS, a "Preliminary Budget" was submitted to the City Council and City Clerk on March 18. 2003; AND W1{EREAS, the City Council scheduled and held a Public Hearing on the Proposed Budget on March 25, 2003, AND WHEREAS, the City Council desires to establish an Arterial Street Fund, a Sewer Fund, an. Equipment Rental and Replacement Fund, and a Risk Management Fund to be included in the 2003 budget; NOW, THEREFORE the City Council of the City of Spokane Valley, Washington, do ordain as follows: Section 1. Arterial Street Fund Established.. There is hereby established in the City treasury a fund known and designated as the "Arterial Street Fund" for the purpose of providing funds for construction and maintenance of arterial highways and city streets as authorized by RCW 46.68.070 or otherwise. Section 2. Sewer Fund Established. There is hereby established in the City treasury a fund known and designated as the "Sewer Fund" for the purpose of providing funds for construction and maintenance of arterial highways and city streets in coordination with the Spokane County Severing project Section 3. Equipment Rental & Replacement Fund Established. There is hereby established in the City treasury a fund known and designated as the "Equipment Rental and Replacement Fund" for the purpose of providing funds for acquisition and maintenance of equipment to be used by city departments as authorized by Chapter 36.33A RCW and RCW 35.2] .088, respectively. ,/ 1 Le Section 4. Risk Management Fund Established. There is hereby established in the City treasury a fund known and designated as the "Risk Management Fund" for the purpose of providing funds for the City's risk financing activities. Section 5. Funds Appropriated. The Budget for March 31, 2003 through December 31, 2003 is appropriated by fund as follows: Fund Budget General Fund $13,892,900 Street Fund 3,941,315 Arterial Street Fund 400,000 Hotel/Motel Fund 10,000 County City Loan Fund 50,500 Capital Projects Fund 550,000 Special Capital Projects Fund 550,000 Street Capital Projects 1,500,000 Sewer Fund 1,000,000 Stormwater Management Fund 555,000 Equipment Rental & Replacement 70.525 Total Budget $22,520,240 Section 5. Positions and Salary Schedules. The various positions and salary ranges for City employees are attached to this Ordinance as Appendix A. Section 6. Transmittal. A complete copy of the budget as adopted, together with a copy of the adopting Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of State Auditor and the Association of Washington Cities. Section 7. Severability. Should any section, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this Ordinance be preempted by state or federal law or regulation, such decision or pre- emption shall not affect the validity of the remaining portions of this ordinance or its application to other persons or circumstances. Section 8. Effective Date and Publication. This Ordinance shall be in full force and effect on the official date of incorporation provided publication of this ordinance or a summary thereof occurs in the official newspaper of the City as provided by law. PASSED by the City Council this 27 day of March, 2003. /s/ ATTEST: Interim City Clerk Ruth Muller Approved as to form: Interim City Attorney, Stanley M. Schwartz Date of Publication: Effective Date Mayor, Michael DeVleming Position Title Grade 2004 Range City Manager Unclassified Deputy City Manager 21 $ 7,020 - $ 9,000 Community Development Director 21 7,020 - 9,000 Finance Director 21 7,020 - 9,000 Public Works Director 21 7,020 - 9,000 Parks and Recreation Director 19 5,686 - 7,290 City Engineer 19 5,686 - 7,290 Planning Manager 18 5,118 - 6,561 Building Official 18 5,118 - 6,561 Senior Engineer 17 4,606 - 5,905 Deputy City Attorney 16 4,145 - 5,314 City Clerk 16 4,145 - 5,314 Senior Planner 16 4,145 - 5,314 Accounting Manager 16 4,145 - 5,314 IT Specialist 15 3,731 - 4,783 Associate Planner 15 3,731 - 4,783 Assistant Engineer 15 3,731 - 4,783 Public Works Superintendent 15 3,731 - 4,783 Accountant/Budget Analyst 14 3,358 - 4,305 Administrative Analyst 14 3,358 - 4,305 Assistant Planner 14 3,358 - 4,305 Building Inspector II 14 3,358 - 4,305 Plans Examiner 14 3,358 - 4,305 GIS Technician 14 3,358 - 4,305 Engineering Technician 14 3,358 - 4,305 Maintenance /Construction Inspector 13 -14 3,022 - 4,305 Recreation Coordinator 13 -14 3,022 - 4,305 Code Enforcement Officer 13 3,022' - 3,874 Building Inspector I 13 3,022 - 3,874 Planning Technician 13 3,022 - 3,874 Deputy City Clerk 12 -13 2,720 - 3,874 Senior Center Specialist 12 -13 2,720 - 3,874 Maintenance Worker II 12 2,720 - 3,487 Administrative Assistant 11 -12 2,448 - 3,487 Permit Specialist 11 -12 2,448 - 3,487 Accounting Technician 11 -12 2,448 - .3,487 Maintenance Worker I 10 -12 2,203 - 3,487 Office Assistant II 10-11 2,203 - 3,138 Office Assistant I 9 -10 1,983 - 2,824 Recreation Assistant 5 1,301 - 1,668 10/15/2003 4:06 PM EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Proposed 2004 Salary Schedule 2. 2004 PRELIMINARY BUDGET Major Revenue Assumptions 1. The 2004 population figure used in the 2004 Preliminary Budget is 82,005 as determined by the Offic,e of Financial Management for the State of Washington. This figure is important when determining distribution of State shared revenues on a per capita basis. The 2004 assessed valuation (AV) is $4,600,000,000 as determined by the Spokane County Assessor. 3. Property taxes are levied on based on assessed value and the City expects to collect 95% of those taxes levied in 2004 realizing the remaining 5% may be collected in the following years. 4. Estimates for sales tax receipts were based on the actual City's collections in 2003. 5. Gambling tax estimates were estimated from amounts collected by the City in 2003 adjusted downward to reflect a lowering of the card room rate from 15% to 10 %. 6. Franchise fees were based upon the actual fees collected in the 2003 budget year. 7. Liquor excise taxes and liquor profits are based upon estimates from the Municipal Research Center. 8. Fines & Forfeits were based upon actual collections by the City in 2003. 9. Building permit and land use fees were estimated by the Spokane Valley Building Department based upon 2003 records and adjusted downward to reflect the current economy. 10. Real estate excise taxes were based upon actual amounts collected by the City in 2003. 1 l . Gas tax revenues are based upon estimates from the Municipal Research Center. 12. The Stormwater Management fee is based upon an Equivalent Residential Unit (ERU), or the amount of stormwater associated with the frontage of a standard residence. 2004 PRELIMINARY BUDGET Major Expenditure Assumptions 1. Service levels are the same or greater than provided in 2003. 2. Positions and salary ranges are based upon the City's compensation and classification plan. 3. Benefit amounts were based upon the proposed employee benefits plan. 4. The contract costs for public safety, park maintenance and street maintenance are based upon estimates by City staff. Fund 001 General Fund 101 Street Fund 102 Arterial Street Fund 103 Trails & Paths Fund 105 Hotel/Motel Fund 204 Debt Service LTGO 03 301 Capital Projects Fund 302 Special Capital Projects 303 Street Capital Projects 304 Mirabeau Point Capital Projects 402 Stormwater Management 501 Equipment R & R 510 Risk Management City of Spokane Valley 2004 Budget Summary Est. Beg Fund Balance $ (4,200,650) 6,529,460 423,000 5,000 10,000 200,000 200,000 2,430,000 9,700,000 400,000 $ 15,696,810 10/15/2003 4:27 PM 8 Revenues $ 25,306,316 1,269,960 542,000 5,040 380,000 800,000 840,000 840,000 800,000 747,500 124,454 137,500 $ 31,792,770 Expenditures $ 24,506,316 3,802,993 600,000 300,000 800,000 180,000 300,000 3,219,700 9,500,000 518,700 28,600 137,500 $ 43,893,809 Est. Ending Fund Balance $ (3,400,650) 3,996,427 365,000 10,040 90,000 860,000 740,000 10,300 200,000 628,800 95,854 $ 3,595,771 10/15!2003 4:27 PM City of Spokane Valley 2004 Budget General Fund Property Tax Sales Tax Gambling Tax Leasehold Excise Tax Franchise Fees State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous & Investment Interest Transfers Total General Fund Other Funds Street Fund Arterial Street Fund Trails & Paths Fund Hotel /Motel Fund Debt Service LTGO 03 Capital Projects Fund Special Capital Projects Fund Street Capitial Projects Fund Stormwater Management Fund Equipment Rental & Replacement Risk Management Fund Total Other Funds Total All Funds Revenues by Type $ 9,660,000 11, 720, 000 690,000 5,000 640,000 882,816 939,000 400,000 229,000 18,000 122,500 25,306,316 1,269,960 542,000 5,040 380,000 800,000 840,000 840,000 800,000 747,500 124,454 137,500 6,486,454 $ 31,792,770 Facilities District Revenue 1.9% Hotel /Motel Tax 1.2% Motor Fuel Tax 5.8% Other Revenue 0.5% Recreation Program Fees 0.7% Interfund Transfers Stormwater Management 4% Fees 2.4% REET Revenue 5.4% Fines & Forfeitures 1.3% Service Revenue 3% City of Spokane Valley 2004 Estimated City Resources $31,362,770 Property Tax 28.8% State Shared Revenue 2.8% Franchise Fees 2% Gambling Tax 2.2% Sales Tax 38% 10115!2003 4:28 PM City of Spokane Valley 2004 Budget Expenditures by Department General Fund Legislative Branch $ 196,896 Legislative & Executive Services 440,129 Public Safety 14,109,378 Operations & Administrative Deputy City Manager 267,624 Finance 410,856 Legal 200,482 Human Resources 38,264 Public Works 632,996 Planning & Community Dev. Planning 920,795 Building 617,689 Library 2,053,250 Parks & Recreation Administration & Maintenance 980,790 Recreation 213,985 Aquatics 263,074 Senior Center 129,496 CenterPlace 125,812 General Government 2,904,800 Total General Fund 24,506,316 Other Funds Street Fund 3,802,993 Arterial Street Fund 600,000 Hotel/Motel Fund 300,000 Debt Service - LTGO 03 800,000 Capital Projects Fund 180,000 Special Capital Projects Fund 300,000 Street Capitial Projects Fund 3,219,700 Mirabeau Point Capital Projects Fund 9,500,000 Stormwater Management Fund 518,700 Equipment Rental & Replacement 28,600 Risk Management Fund 137,500 Total All Funds $ 43,893,809 917,226 1,538,484 1,713,157 Wanes & Benefit§ Supplies Services Inleraov. Interfund Capital Exp Debt Svr Total General Fund Legislative Branch 64,532 14,760 105,844 11,760 196,896 Legislative & Executive 368,459 10,600 54,690 8.380 440,129 Public Safety 14,109,378 14,109,378 Operations & Administrative Deputy City Manager 247,674 4,600 8,770 6,380 267,624 Finance 379,773 8,883 11,960 10,240 410,856 Legal 88,142 3,180 105,300 3,860 200,482 Human Resources 29,764 5,000 820 2.680 38,264 Public Works 525,936 16,740 40,240 14,910 35,170 632,996 Planning & Community Dev. Planning 618,332 19,999 260,500 21,964 920,795 Building 496,666 31,998 19,265 29,760 40,000 617,689 Library 2,053,250 2,053,250 Parks & Recreation Parks Administration 169,597 44,487 649,539 5,040 112,127 980,790 Recreation 111,719 18,585 75,561 8,120 213,985 Aquatics 253,074 10,000 263,074 Senior Center 84,146 3,945 38,045 3,360 129,496 CenterPlace 75,891 6,554 29,725 1,680 11,962 125,812 General Government 1,967,572 413,300 230,183 130,000 68,745 75,000 2.904,800 10/15,2003 4 7r{PM City of Spokane Valley 2004 Budget January 1 - December 31, 2004 General Fund Expenditures by Department by Type Total General Fund 3,260,631 2,157,103 2,086,633 16,392,811 256,134 298,004 75,000 24,506,316 Parks & Recreation 7% Library 8.4% Planning & Community Development 6.3% Public Works 2.6% Operations & Administrative Services 3.8% City of Spokane Valley 2004 Adopted General Fund Expenditures by Dept $24,456,209 General Government 11.8% Legislative Branch 0.8% Legislative & Executive Services 1.8% Public Safety 57.5% Intergovernmental Payments 65 7 City of Spokane Valley 2004 General Fund Expenditures by Type $24,466,209 Intertunci Payments 1.1% Capital Outlay 1.3% Services 6.2% Debt Service 0.3 Salaries & Benefits 13.7% Supplies 6.7% General Fund Revenues Pronely Tax Property Tax - City Property Tax - library $ales Taxes Sales Tax Sales Tax - Criminal Justice GambFna Taxes Punch Boards & Pull Tabs Bingo & Raffles Card Games Leasehold Excise Tax Franchise Fees City of Spokane Valley 2004 Budget Detail Revenues by Type State Shared Revenue§ MVET Criminal Justice - Population Criminal Justice Area *1 Criminal Justice Area *2 Criminal Justice Area !'3 Criminal Justice Area *4 DUI • Cities Liquor Board Excise Tax Liquor Board Profits ,Service Revenue§ Buiding Permits Plumbing Permits Grading Permits Mechanical Permits Demolition Permits Misc Permits & Fees Plans Check Fees Fines and Forfeitures Frees & Forfeits - Traffic Other Cnminal Non - Traffic Fines Recreation Program Charge§ Activity Fees (To use a recreational facility) Program Fees (To participate in a program) Investment Interest Investment Interest Sales Tax Interest Property Tax Interest Transt Transfer from Street Fund Transfer from Capital Projects Total General Fund Revenue $ 7,360,000 2300,000 9.660,000 10.800, 000 920.000 11,720,000 110,000 30.000 550.000 690,000 5,000 640,000 11,100 14,134 20,191 20.191 17.200 12,000 296,000 492,000 882,816 506,000 34,000 7,000 34,000 1,000 160,000 197.000 939,000 150,000 250,000 400,000 9,000 220,000 229,000 6,000 6,000 6,000 18,000 42,500 80.000 122,500 $ 25,306,316 Recreation Program Fees 0.9% Fines and Forfeitures 1 6% Service Revenues 3.8% State Shared Revenues 3 5% Franchise Fees 2.6% Gambling Tax 2.7% Other Revenue 0.6% City of Spokane Valley 2004 General Fund Revenue Sources $25,306,316 Property 1 ax 38 2% Sales Tax 46.3% 10.'1512003 4 27 PM Other Fund Revenues City of Spokane Valley 2004 Budget Detail Revenues by Type 101 Street Fund Motor Fuel (Gas) Tax 1,194 ,960 Interfund Interest 75,000 1,269.960 102 Arterial Street Fund Motor Fuel (Gas) Tax 542.000 103 Trails & Paths Fund Motor Fuel (Gas) Tax 5,040 107 Hotel /Motel Fund Hotel/Motel Tax 380,000 204 Debt Service - LTGO 03 Facilities District Revenue 600,000 Debt Service Transfer from Capital Projects and Special Capital Projects 200,000 800,000 301 Capital Projects Fund REET 1 - 1st .25 Percent 840,000 302 Special Capital Projects Fund REET 2 - 2nd .25 Percent 840,000 303 Street Capital Projects Transfer from Arterial Street Fund 600,000 Transfer from Special Capital Projects 200,000 800,000 402 Stormwater Management Fund Stormwater Management Fee 747,500 501 Equipment Rental & Replacement Fund Workstation Charges 88,200 Pool Car Charges 5,560 Vehicle Replacement Charges 30,694 124,454 510 Risk Management Fund Employment Security Transfers 7,500 Risk Management Services 130,000 137,500 Total Revenues $ 31,792,770 10,270 15,200 9,700 15,000 25,000 • 5,127 27,000 80,000 11,962 10,000 88,745 $ 218,004 $ 80,000 Department 032 Public Works 059 Building 076 Parks 090 General Government 'Real Estate Excise Tax 1 10/1512003 4:31 PM Schedule software from Recware Mirabeau bridge repair Parks maintenance master plan CenterPlace schedule software 2 handicap lifts • Leasehold improvements Total Capital Expenditures City of Spokane Valley Capital Expenditures for 2004 Capital Outlay Description Total Computer software: Haestad Methods 10,270 Autodesk Civil Services 15,200 Miscellaneous desktop software 9,700 Vehicle 15,000 Reorganization and storage shelving 25,000 5,127 27,000 80,000 11,962 10,000 88,745 $ 298,004 Revenue Source City REET 1" Department 303 Strout Fund 304 Mlrabeeu Point 492 Stemmata/ Rood Cansiru 11on Pmiec04; 10111 Avenue - Protect 2 Dishman Mica to Pines 1,932,000 Park Raid • Protect 2 6Ih to Applaway 571,000 PlneWMa shield Wilbur Rd. le Fines 620.000 Rarker Road RewmsWctiun P0 d RW 1,100,000 Booker Road Bridge Rrtp'lcnmenl PE It RW 702.000 Evergreen Road 1091 to 2nd 1,521.000 24111 Avenue Sidewalk Rated )PSMP) 196,000 tl0znt0 .E1)m4ptlon Sa1nti Prnlocur Sulivun Road 6 4)1 Avenue Steal tRW R C54) 15,700 )toad Pnvohatis (Seidl Twit Elhuhnitby,grwram1; Carnelian 2,569.003 Elppin 2,914,000 Verodee Phase II 2.966,000 Weatharwaod/Owene 4063,000 Rums Road 31,000 Miscellaneous Pm)eels 50000 IteeVe Wray Couplet 1 5,000 Rood Repbmmatt Prefects 830.060 Continent Corarod 181,000 Construction In Progress 9,500,000 Drainage Projects 200,000 Total Capital Expenditures "Baal Estate E;adee Tex 1 "Real Eatete Eudso Tae 7 "'Transportation Improvement Board (State Fable) "Spatrnro Reglawl Trait poiabon Council (Federal Funds) ' 0tld2e Replacement Advisory ComrNOna (Federal Funds) 10'1512003 4:31 PM J City of Spokane Valley Capital Expenditures for 2004 Mlrabasv Po1M Bond Street Bond Donations a Grand Proceeds Cagan! Outlay Deeerlptldal Total Proceeds Procee Contributions and Fees REET 1' 630.163.700 REST 2" Arterial Siring Fund SW Management Fees TM SRTC "" BRAC'"" 240,000 1,672,000 195,000 876,000 56,000 585,600 236,000 912,000 141,00D 501,000 342,000 1,173,000 52.000 140,000 15,70D 110,060 2,459,000 141,000 2,773,000 254,000 2,701,0(10 394,000 3,660,000 31,000 50,000 10,000 667,000 49,000 114,009 60,000 7,0(10,000 2,500,000 200.000 000 000 430 000 5'0 , 000 11 6 000 ' 1), ' 0 000 000 2 000 4 . 000 S 1 07 000 561 00 Department 303 Strout Fund 304 Mlrabeeu Point 492 Stemmata/ Rood Cansiru 11on Pmiec04; 10111 Avenue - Protect 2 Dishman Mica to Pines 1,932,000 Park Raid • Protect 2 6Ih to Applaway 571,000 PlneWMa shield Wilbur Rd. le Fines 620.000 Rarker Road RewmsWctiun P0 d RW 1,100,000 Booker Road Bridge Rrtp'lcnmenl PE It RW 702.000 Evergreen Road 1091 to 2nd 1,521.000 24111 Avenue Sidewalk Rated )PSMP) 196,000 tl0znt0 .E1)m4ptlon Sa1nti Prnlocur Sulivun Road 6 4)1 Avenue Steal tRW R C54) 15,700 )toad Pnvohatis (Seidl Twit Elhuhnitby,grwram1; Carnelian 2,569.003 Elppin 2,914,000 Verodee Phase II 2.966,000 Weatharwaod/Owene 4063,000 Rums Road 31,000 Miscellaneous Pm)eels 50000 IteeVe Wray Couplet 1 5,000 Rood Repbmmatt Prefects 830.060 Continent Corarod 181,000 Construction In Progress 9,500,000 Drainage Projects 200,000 Total Capital Expenditures "Baal Estate E;adee Tex 1 "Real Eatete Eudso Tae 7 "'Transportation Improvement Board (State Fable) "Spatrnro Reglawl Trait poiabon Council (Federal Funds) ' 0tld2e Replacement Advisory ComrNOna (Federal Funds) 10'1512003 4:31 PM J City of Spokane Valley Capital Expenditures for 2004 Mlrabasv Po1M Bond Street Bond Donations a Grand Proceeds Cagan! Outlay Deeerlptldal Total Proceeds Procee Contributions and Fees REET 1' 630.163.700 REST 2" Arterial Siring Fund SW Management Fees TM SRTC "" BRAC'"" r TI Ilo Unitiled CffY MANAGER DEPUTY CrTY MnNACER OEPu'r1' Dm' ATTORNEY COMMUNITY OEVF1 01 DIRECTOR PLJRL,IC 4 *I0RK9 DIIEC'I'1i3 FINANCE DIRECTOR PARES & RECREATION UIRECIYIR CffY CiErllc CCNTERPLACE ?M Jf 0k SENIOR ENGINEER SENIOR ENGINEER S ENIOR ENGINEER - TRAFFIC ASSISTANT ENGINEER ENOINEEI IrdG '1'EC1' W ICIN r PLANNING M.A. PAGER - t'1' PLANNING MA#If1GER - CLrRRENT ASSOCIATE PLANNER - CURRENT ASSOCIATE P1,f5MNEN - LONG-1 ERM ASSISTANT PLANNER ASSISTANT PLANNER CO17E ENFO1 CEMENr4FrICER U UILDLNG CFFpCIAL BUILDING INSPECTOR 11 R1JII,1]!Fd 11dSPEC'I'0R PLANS FEXAMINFR PERMIT SPECIALIST PLANNING TECHNICIAN PUBLIC WORKS SUPERINTENDENT RECREATION COORDINATOR TQR ADMINI5 TrifiTIVE ANALYST ACCOUNTANT/BUDGET ANALYST ACCOUNTING MANAGEr+ IT SPECIALIST SENIOR CE#+11MR SPi- CIAUST DEPUTY CITY CLERK ADMINISTRATIVE ASSISTANT ADMrN15 f RAlWVE ASSISTANT O rr- - -FCO Is$$I$TJNT 11 ACCOUN FRIG TECRNFCIAf MAINTEra JCE WORKER CONSTRUCTION INSPECTOR Fund]ng SovrEn 1.4 U.5 1,p 1.4 ToLele 4 -9 1.0 1,4 0.6 1.4 03 1.0 53 1,U 1.0 Fnx111��,_ Clly or S puk3uB Va16ey Proposed 2044 Budgeted Position's 0,5 0,5 y 1.0 1.0 2,0 1.0 1-U 7.0 1.0 1.4 1.0 1.0 1.0 1.0 1.4 1.4 1,0 9.4 7.0 1.0 1.0 1.0 1.0 2.0 0.4 1.0 2.4 1.0 1,0 or 5.0 1,0 1 -0 0,4 1.0 General Fu ad Slreei Furlfl I 1.0 1.0 1.0 LO 1,0 10 1,0 10 10 111 1 I1 UA 1 -0 1 -0 1,0 f -o 1.11 }.0 1.1.3 2,0 1.4 1.0 1,0 1.0 2.0 1.0 1.4 1.0 1,0 1.0 1.0 1.0 1,0 1.0 4.4 2,0 1.4 1.0 1.4 1.0 -0T, l 2003 2004 2004 Budget Authorized FTE Proposed Department FTEs Additions _ FTEs Executive & Legislative Support 4.5 - 4.5 Operations & Administrative Services: Deputy City Manager 3.5 - 3.5 Finance 5.5 5.5 Legal 1.0 - 1.0 Human Resources 0.5 - 0.5 Public Works 8.5 (0.5) 8.0 Panning & Community Development: Planning 7.5 0.5 8.0 Building , 7.0 1.0 8.0 Parks & Recreation_ Parks Admin 2.0 2.0 Recreation 1.0 - 1.0 Senior Center 1,0 1.0 OeriterPlace - - 1.0 1.0 Street Fund 2.8 0.6 3.4 TOTAL 44.8 2.6 47.4 10/15/2003 4:31 PM City of Spokane Valley FTE Count by Year Proposed 2004 Budget s Fund: 001 Dept 011 General Fund Legislative Branch City of Spokane Valley 2004 Budget Legislative Branch Cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service provided, and establishing goals and policies for the organization. Accomplishments for 2003 Goals for 2004 The City Council sets priority goals each year that represent those areas of concern or opportunity that will receive the greatest concentration of staff effort. The six (6) specific focus areas the City Council has chosen for 2004 are: Experiment with a Managed Competition Program designed to identify altemative service providers. 10/1512003 4:33 PM Fund: 001 Dept: 011 Goals for 2004, Continued Initiate the Development of Spokane 1lalle's Firs# Com prehensive Plan which will create the City's Tong -term vision and link transportation system improvements to land use goals in support of that vision. Continuously Improve Overall Communication between government and its citizens, between staff and Council, among staff, and between Councilmembers. Develoa a Five -Year Strategic Financial Plan that forecasts revenues and expenses as well as identifies funding and financial challenges and options. Develop and Strengthen External Relations to advance the interests of Spokane Valley through interaction and advocacy with neighboring jurisdictions, the state legislature, funding - boards and commissions, the congressional delegation and statewide and national municipal organizations. Develop an Approach for Long -Terre Wastewater Services including the evaluation of a regional system option. Budget Summary General Fund City of Spokane Valley Legislative Branch 20D4 Budget Personnel FTEs Mayor 1 -0 Council 8.0 7-0 Budget Detail Salaries, Wages, & Benefits 64,532 Supplies 14,760 Services & Charges 105,844 Interfund Charges 11 760 Total Legislative Branch $ 196,896 10/15/2003 4:33 PM Fund: 001 Dept: 013 General Fund Executive & Legislative Support City of Spokane Valley 2004 Budget Executive & Legislative Support Accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals; fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provides communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2003 Sewer Issues: Initiated a collaborate effort to conduct due diligence and examine opportunities for cost - saving regional wastewater treatment options and engaged the Department of Ecology as a partner in finding effective solutinos to waste discharge problems. Negotiated for an agreement with Spokane County to continue uninterrupted the Septic Tank Elimination Program in 2004. Mirabeau Point Park and CenterPlace Projects: Assumed responsibility for the implementation of a Tong -held community vision to create a civic center along the banks of the Spokane River. Oversaw completion of a 54 acre park improvement project and commissioned construction of a 54,000 square foot community center to accommodate regional civic, social, educational and senior citizen programs. Community Communications: Undertook a program to engage city residents in the creation of policies and principles upon which the new city business by reaching out to the community for their comments repeatedly at Council meetings and at a series of Conversations with the Community held at various locations around the City. Selected a firm to compose and deploy an interactive Website that is informative and useful to the public in accessing City services and information with fingertip ease. Comprehensive Plan: Designed a process by which the community can actively participate in the formulation of a Comprehensive Plan that captures community values and preferences that guide the long -term development of the City and creates the community legacy citizens wish to pass on to future generations. Goals for 2004 The City Council sets priority goals each year that represent those areas of concern or opportunity that will receive the greatest concentration of staff effort. 10/15/2003 4:33 PM Fund: 001 Dept 013 General Fund Executive & Legislative Support City of Spokano Valley 2004 Budget Goals for 2004, Continued The six (6) specific focus areas the City Council has chosen for 2004 are: Experiment with a Managed Competition Program designed to identify alternative service providers at more economical rates than accorded by current service providers. Initiate the Development of Spokane Valley's First Comprehensive Plan which will create the City's long -term vision and link transportation system improvements to land use goals in support of that vision. Continuously Improve Overall Communication between govemment and its citizens, between staff and Council, among staff, and between Councilmembers. Develop a Five -Year Strategic Financial Plan that forecasts revenues and expenses as well as identifies funding and financial challenges and options. Develop and Strengthen External Relations to advance the interests of Spokane Valley through interaction and advocacy with neighboring jurisdictions, the state legislature, funding boards and commissions, the congressional delegation and statewide and national municipal organizations. Develop an Approach for Long-Term Wastewater Services including the evaluation of a regional system option. Budget Summary Personnel FTEs City Manager 1.0 City Clerk - 1.0 Deputy City Clerk 0.5 Administrative Assistant (CC) 1.0 Administrative Assistant (CM) 1 . 4.5 Budget Detail Salaries, Wages, & Benefits $ 368,459 Supplies 10,600 Services & Charges 54,690 Interfund Charges 6.380 Total Legislative & Executive $ 440,129 10/1512003 4:33 PM Fund: 001 Dept: 016 General Fund Public Safety City of Spokane Valley 2004 Budget Public Safety The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, municipal court, prosecutor services, public defender services, probation services, jail and animal control services. Law Enforcement - The Spokane County Sheriffs office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Budgeted contract amount $ 11,998,499 Municipal Court - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Budgeted contract amount: $ 900,000 Prosecutor - The Spokane County Prosecuting Attorney provides services for the prosecution of violations of state and municipal statutes that are punishable as misdemeanor or gross misde- meanor offenses that occur with the City's jurisdiction. Budgeted contract amount: $ 376,734 Public Defender - The Spokane County Public Defender provides services to represent indigent persons in conjunction with violation of statutes that are punishable as misdemeanor or gross misde- meanor offenses that occur with the City's jurisdiction. Budgeted contract amount: $ 388,365 Jail and Probation - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Budgeted contract amount: $ 231,718 Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Budgeted contract amount $ 416,000 Emergency Management - Spokane County provides emergency response services to the City, which are to mitigate, prepare for, respond to, and recover from emergencies and disasters, and to aid victims suffering from injury or damage, resulting from emergency disasters caused by all hazards, whether natural or man -made, and to provide the opportunity for coordination and support of search and rescue operations. Budgeted contract amount: S 64,590 10/15/2003 4:33 PM 10/15/2003 4:33 PM City of Spokane Valley 2004 Budget 016 - Public Safety District Court Contract $ 910,000 Jury Management 5,000 Public Defender 294,400 Prosecutor 369,000 Pretrial Services 24,000 Law Enforcement (Sheriff) 11,652,388 Probation Services 30,000 Jail 210,000 Emergency Management 64,590 Animal Control 416,000 Law Enforcement Building Maint. 48,000 Vehicle Decals 10,000 Clothing & Uniforms 7,000 Gas, Oil, Tires 3,500 Scope 35,000 Purchase of Building 25,000 Equipment Replacement Charge 5,500 Total Public Safety $ 14,109,378 Animal Control Emergency Management Jail Probation Services Law Enforcement (Sheriff) Pretrial Services Prosecutor Public Defender Jury Management District Court Contract 416.000 64,5+0 210 000 30.000 24 000 ;369.1330 294..4C0 5,000 $910,060 City of Spokane Valley 2004 Budgeted Contract Expenditures 11,652,388 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 Fund: 001 Dept 018 1011512003 4:36 PM General Fund City of Spokane Valley Operations & Administrative 2004 Budget Operations & Administrative Services The Operations & Administrative Services Department is composed of four divisions, the Deputy City Manager Division, the Finance Division, the Legal Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Operations & Administrative Services Department, assists the City Manager in organizing and directing the other operations of the city and assumes the duties of the City Manager in his/her absence. Accomplishments for 2003 Goals for 2004 Oversee and refine the day to day operations of City services. Working with departments to develop measurable goals of customer service and institute a monitoring system of those levels Analyze options for City Hall. Develop a plan for managed competition bidding for selected services Budget Summary Personnel FTEs Deputy City Manager 1.0 Administrative Analyst 1.0 Office Assistant II 1.0 Administrative Assistant 0.5 3.5 Budget Detail Salaries, Wages, & Benefits $ 247,674 Supplies 4,800 Services & Charges 8,770 Interfund Charges 6,380 Total Deputy City Manager $ 267.624 10/15/2003 4:38 PM Fund: 001 Dept 018 General Fund Operations & Administrative City of Spokane Valley 2004 Budget Operations & Administrative Services 014 Finance Division The Finance Department provides financial management services for all city departments. Programs include accounting and reporting, payroll. accounts payable. purchasing, budgeting and financial planning, treasury, and investment systems. The department is also responsible for generating and analyzing data related to the City's operations. The department prepares monthly, quarterly, and annual financial reports and budgets to ensure compliance with state laws. Accomplishments for 2003 Successfully implemented and setup a financial accounting system. Assisted departments in the preparation of an interim budget and the 2003 budget. Completed financing and bond sale for the Mirabeau Point Project. Instituted a series of internal controls to ensure fiscal stewardship of city assets. Goals for 2004 Develop a Five -Year Financial Plan. Assist departments in the preparation of the 2005 budget Develop a disaster recovery plan for the IT system. Institute a series of internal controls to ensure fiscal steward- ship of city assets. Budget Summary Personnel FTFs Finance & Administrative Services Director 1.0 Accounting Manager 1.0 AccountantrBudget Analyst 1.0 IT Specialist 1.0 Administrative Assistant 0.5 Accounting Technician 1_0 5.5 Budget Detail Salaries, Wages, & Benefits $ 379,773 Supplies 8,883 Services & Charges 11,960 Interfund Charges 10.240 Total Finance Division $ 410,856 Fund: 001 Dept 018 General Fund Operations & Administrative City of Spokane Valley 2004 Budget Operations & Administrative Services 015 Legal Divisio The City Attorney provides accurate and timely legal advice to the Council, Gity departments and advisory boards and commissions to improve effectiveness and minimize risk of City operations. General legal services for the city are contracted from Witherspoon, Kelley, Davenport. & Toole. Stanley Schwartz is the lead attorney. Additional funds have been included in the budget for special counsel, which may be needed from time to time. . Accomplishments for 2003 Successfully avoided involvement in any law suit to date. Drafted most of the ordinances, resolutions and contracts adopted by the Council since January, 2003. There was approximately 80 ordinances, 55 contracts, and 45 resolutions adopted by the Council in 2003. Provided advice and guidance to various staff and Council members on a wide variety of municipal issues. We continue to offer legal/technical support to the Department of Community Development in the planning phase of the Comprehensive Plan. Budget Summary Personnel FTEs Deputy City Attomey 1.0 Budget Detail Salaries, Wages, & Benefits $ 88,142 Supplies 3,180 Services & Charges 105,300 Interfund Charges 3,860 Total Legal Division . 1 . 200,4132 016 Human Resources Division Human Resources (HR) is administered through the Deputy City Manager (DCM) who serves as the Human Resources Manager for the City. The DCM is assisted by an HRIAdministrative Assist- ant who provides clerical and technical support for the Human Resources function. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The operating budget of this division is $38,264. Budget Summary Personnel Deputy City Clerk 0.5 taierzoos 4:47 PM ze 10f55 /2003 4:42 PM Fund: 001 Dept 032 General Fund Public Works City of Spokane Valley 2004 Budget Public Works The Public Works Department provides overall planning and oversight of public works projects in the City of Spokane Valley. The department provides engineering plan review, inspection, coordination of major public works capital improvement projects, long -range transportation planning and neighborhood traffic management. The Public Works Maintenance section is responsible for miscellaneous maintenance of public works infrastructure. Accomplishments for 2003 Goals for 2004 Closely manage and refine contracts with Spokane County and others for public works services and construction. Implement and closely supervise the major Street Capital Projects, Provide engineering services to support City projects. Provide engineering services to support the City's planning and building activity. Seek grant support for City public works projects. Budget Summary Personnel FTEs Public Works Director 1.0 Administrative Assistant 1.0 Senior Engineer (Development) 1.0 Assistant Engineer (Development) 1.0 Senior Engineer (CIP) 1.0 Assistant Engineer (CIP) 1.0 Engineering Technician 1.0 Total 7.0 Budget Detail Salaries, Wages, & Benefits $ 525,936 Supplies 16,740 Services & Charges 40,240 Interfund Charges 14,910 Capital Outlay 35,170 Total Public Works S 632,996 10/1512003 4:42 PM Fund: 001 Dept 058 General Fund Planning & Community Development City of Spokano Valloy 2003 Budget Planning & Community Development The Planning & Community Development Department provides overall management and oversight to the development services functions: the Planning Division is responsible for current and long -range planning, coordination of regional environment issues; the Building Division provides building plans review and inspections; the Permit Center provides coordinated, one -stop administration of all development permits. The Code Enforcement Officer is responsible for the enforcement of building and development codes, along with nuisance code violations. Department Goals for 2004 Initiate development of an interactive web -based GIS. Publish all Planning Commission agendas, Comprehensive Plan and Development Regulation drafts on the Internet Initiate records storage and retreival system. 058 Planning Division The Planning Division is primarily a land use management agency." It is responsible for providing professional policy guidance on land use issues to the City Council and Planning Commission. It is also responsible for processing land use permits, reviewing environ- mentally sensitive areas, and providing code enforcement services. Accomplishments for 2003 Current Planning Reconfigured the Permit Center and assigned more experienced personnel to project intake. Established the Project Review Committee to streamline and coordinate project review. Initiated the update of Development Regulations implementing the Comprehensive Plan. Long Range Planning Initiated the development of the Comprehensive Plan. Completed the Citizen Participation Program. Received approval of more than $80,000 in grant funding for Plan development. Completed the annual update of the Interim Comprehensive Plan. In collaboration with the Legal Department, completed revisions of the Adult Use, Junk Cars, Code Compliance and Nuisance regulations. 10/15,2003 4:45 PM Fund: 001 Dept 068 General Fund Planning & Community Development City of Spokane Valley 2003 Budget Goals for 2004 Current Planning In cooperation with other departments and agencies, establish Development Regulations implementing the Comprehensive Plan in a Uniform Land Development Code, to include subdivision requirements, zoning regulations, development standards, building codes, and ' engineering details. Streamline development review processes to include all reviewing departments and agencies. Informational brochure - "Development 101 Spokane Valley." Enhance citizen self -help area. Long Range Planning Complete initial draft on the city's comprehensive plan, specifically the land use, transportation, parks and recreation, and capital facilities elements. Consultant assistance may be required for the transportation, parks and recreation, and capital facilities elements. Develop and implement a public participation program for the Comprehensive Plan. Integrate State Environment Policy Act (SEPA) into the comprehensive planning process. Consultant assistance anticipated to comply with the SEPA requirements of the comprehensive plan. Budget Summary Personnel Community Development Director 1.0 Planning Manager - Long -Term 1.0 Planning Manager - Current 1.0 Associate Planner - Long -Term 1.0 Associate Planner - Current 1.0 Assistant Planner 2.0 Planning Technician 1.0 Administrative Assistant 1.0 9.0 Budoet Detail Salaries, Wages, & Benefits $ 618,332 Supplies 19,999 Services & Charges 260,500 lnterfund Charges 21,964 Total Planning Division $ 920,795 Fund: 001 Dept 058 General Fund Planning & Community Development City of Spokane Valley 2004 Budget Planning & Community Development 059 Building Division The Building Division implements the State uniform building code. It is responsible for ensuring that buildings and structures comply with adopted building code standards through professional plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. In 2004, the Building Division is planning to add a second Code Enforcement Officer based on the increasing number of issues needing evaluation. Also, the large amount budgeted for small tools and minor equipment is for tablet PCs which will be used by Building Inspectors and Code Enforcement Officers. Accomplishments for 2003 Completed over 2600 inspections, Issued over 1150 permits, and accounted for almost $400,000 in revenue. Initiated implementation of a functional permit system. Became members of the Washington Association of Building Officials. Started a Construction Code Reference Library. Collaborated with the Planning Division and Legal Department to develop a workable approach to Code Enforcement and Nuisance Ordinances. 10/152003 4:49 PM Fund: 001 Dept 058 General Fund Planning & Community Development City of Spokane Valley 2004 Budget Goals for 2004 Streamline permit issuance and inspection processes with a goal of same day inspections and predictions (48 -96 hour) turnaround on plan review. Cross- training and certification of Code Compliance and Building Inspections personnel. Informationational brochure - "Everything you wanted to know about getting a Building Permit." Budget Summary Personnel FTEs Building Official 1.0 Building Inspector II 2.0 Code Enforcement Officer 2.0 Permit Technician 2.0 Plans Examiner 1.0 8.0 Budget Detail Salaries, Wages, & Benefits $ 496,666 Supplies 31,998 Services & Charges 19,265 Capital Outlay 40,000 Interfund Charges 29,760 Total Building Division $ 617,689 10115!2003 4:49 PM Fund: 001 Dept 072 General Fund Library Spokane Valley 2004 Budget Library Library services to Valley residents are currently provided by the Spokane County Library District (SCLD). Under State law, up to $.50 per $1,000 assessed valuation of a City's property tax rate may be levied by an authorized library district. This would result in an estimated $2,150,000 net of unoollectables. The City and SCLD are currently negotiating an interlocal agreement for 2004 library services in Spokane Valley. Detail Budget Library Services $ 2,053,250 10/15/2003 4:50 PM i 101152003 4:53 PM Fund: 001 Dept 076 General Fund Parks and Recreation City of Spokane Vaney 2004 audgat Parks and Recreation The Parks and Recreation Department is composed et two divisions, the Administration and Park Maintenance Division arid the Recreation Division. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development opera- tion, and maintenance of parks and recreation facilities. Ads mini 1k naflee n and Park Mai The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitate the general upkeep of parks and public areas of the City. Accomplishments for 2003 Established positive presence in the City community. Assisted with CenterPlace approval, funding and construction. Monitored and managed the agreement with Spokane County Parks for maintenance and operation of the park system. Assisted with acquisition of parks and other properties. Established working relationships nnith Spokane Valley Senior Citizen Center Advisory Board, Westem Dance Association, Splashdown. and others, Assessed the condition of the City parks, developed 6 year capital Improvement plan. Participated in the development of Meadows Park al Mirabeau Point. Expanded the operating hours fix City swimming pools. Goals for 2004 Strive for tine highest level of customer service in all department activities, Develop a Park and Recreation Master Plan including parks, aquatics, recreation programs and senior center. Dedication of Mirabeau Meadows Park. Construction of the CenterPlace facility. Manage the maintenance contract with Spokane County. Explore alternative maintenance options. Develop an operating plan for Senior Center and CenterPlace. Pursue new grant opportunities. Implement new recreation scheduling software. Budget Summary Personnel EnEs Parks and Recreation Directo 1,0 Administrative Assistant 1 0 2.0 j to tt Detail Salaries, Wages, 6 Bene t $ 169,597 Supplies 44,487 Services & Charges 649,539 tnterfund Charges 5,040 Capital Outlay 112,127 Total Parks Admin s 980.790 %' - 10/15/2003 4:54 PM Fund: 001 Dept 076 General Fund Parks and Recreation City of Spokane Valley 2004 Budget 301 Recreation The Recreation Division coordinates and facilitates the delivery of recreation programs and services throughout the city and the City's park system. In 2003 the Division developed and implemented summer and fall recreation programs to provide healthy, constructive leisure time for citizens of all ages. Accomplishments for 2003 Developed and implemented fall and summer recreation programs to provide healthy, constructive leisure time for citizens of all ages. Provided programs at a reasonable cost. Developed program fees to recover a high percentage of direct costs. Instituted a scholarship program to provide registration assistance where needed. Successfully publicized City programs through a variety of media. Established positive working relationships with other community service providers. Researched new programs and services that may be added in the future. Organized the City of Spokane Valley booth at Valleyfest. Goals for 2004 Add more contract classes with the use of the Senior Center or other facilities. Increase the quality of programming and the number of participants while maintaining existing programming. Implement Streamline calendar to ensure timely and consistent marketing, enrollment, and registration processes. Participate in the Parks and Recreation Master Plan process. Budget Summary Personnel FTEs Recreation Coordinator 1.0 Budoet_Detail Salaries, Wages, & Benefits $ 111,719 Supplies 18,585 Services & Charges 75,561 Interfund Charges 8,120 Total Recreation $ 213,985 Fund: 001 Dept 076 General Fund Parks and Recreation Spokane Valley 2004 Budget 302 - Aquatics The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool_ Services include Open Swim, Swim Lessons, Swim Team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with Spokane County for all aquatic activities within the City. The County provides the lifeguards and maintains the pools during the season. Accomplishments for 2003 Goals for 2004 Manage the aquatic maintenance and operation contract with Spokane County. Monitor the revenues generated from each pool. Consideration of a new pool in Park and Recreation Master Plan. Strive to develop program and operating hours that best serve the public. Continue to manage contract with Splashdown Water Park. Budget Summary Budget Detail Services & Charges Capital Outlay Total Aquatics $ 253,074 10,000 $ 263,074 10/15/2003 4:56 PM 10115/2003 4:58 PM Fund: 001 Dept 076 General Fund Parks and Recreation City of Spokane Valley 2004 Budget 304 Senior Center The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. The Department worked closely with the Spokane Valley Senior Citizens Association Board to improve accounting procedures, increase rental income and accountability of day trips. During the year a computer lab was created, the Center part- icipated in the Senior Wellness Conference, and offered health screenings and other health related activities. Accomplishments for 2003 Worked together with the Spokane Valley Senior Citizens Association Board to improve accounting procedures. Increased rental income and accountability for day trips. Added new fund raising events. Extended the ceramics class and other programs and added new trip opportunities. Introduced the concept of overnight tours. Obtained five computers to begin a computer lab. 2003 was the first year the Center participated in the Senior Wellness Conference. Improved the newsletter. Added advertisements in order to help offset mailing expenses, and updated mailing database. Offered health screenings, massage, hearing tests, foot care and speakers on senior related topics such as prescription drug prices and medical studies. Goals for 2004 Work closely with the Department of Parks and Recreation and the Advisory Board to prepare for the new facility at CenterPlace. Increase usage and revenues associated with room rentals. Increase volunteer opportunities, memberships, special events, trips, and tours. Provide information to assist in developing the Tong -range vision for the Senior Center. Participate in the Parks and Recreation Master Plan process. Budget Summary Personnel f Senior Center Supervisor 1.0 Budget Detail Salaries, Wages, & Benefits $ 84,146 Supplies 3,945 Services & Charges 38,045 Interfund Charges 3,360 • Total Senior Center $ 129,496 7 1011512003 5:00 PM Fund: 001 Dept: 076 General Fund Parks and Recreation Spokane Valley 2004 Budget 305 - CenterPlace The first phase of construction of Mirabeau Point CenterPlace will begin in late 2003 and continue through 2004. The project represents the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. This S10 million project is financed through numerous corporate, individual and service club donations along with funding support from the Spokane Public Facilities District The City will be responsible for the construction, finance and operation fo the new facility. At total build out, the approximately 54,000 square foot facility will house the new City of Spokane Valley Senior Center, a great room (banquet facility), numerous meeting rooms, multi purpose rooms and a high tech lecture hall. The facility will combine with the recently completed Mirabeau Meadows Park and Mirabeau Springs to form a regional focal point for Northeast Washington and Northwest Idaho. Accomplishments for 2003 Goals for 2004 Hire CenterPlace manager. Purchase reservation software. Begin marketing and future reservations for the facility. Develop programs and ideas for space utilization. Assist with construction and with purchase of furniture, kitchenware. etc. Budget Summary Personnel FTEs CenterPlace Manager 1.0 Budget Detail Salaries, Wages, & Benefits $ 75,891 Supplies 6,554 Services & Charges 29,725 Interfund Charges 1,680 Capital Outlay 11,952 Total CenterPlace S 125,812 10,15r2i7o3 5:00 PM Fund; 001 Dept eso General Government The General Government Department comprises activities tat encompass services to multiple departments. Included in this department are the costs of city hall and related utilities, manage- ment information services, insurance costs, miscellaneous city intergovernmental costs and capital equipment costs that benefit more than one department In 2004, the General Fund is scheduled to repay 5800,040 of outstanding debt Detail Budget General Fund Generat Government 2004 Budget Accounting & Audili ng of General (Citywide) Costs Accounting & Audit Services $ 35,000 Software Maintenance _ 35,004 Election Costs 50,000 Forms 15,004 Advertising 21,550 Employee Recognition & Safety Program 3,000 Web Page Design 10,000 Telephune&DSL Charges 20.000 •I1 Consulting • 60,000 Permiting Software 60,000 Miscellaneous 20,000 krterfvnd Interfund Loan Interest Interiund Risk Management Payment Facilities Facility Repairs & Maintenance 1,500 Miscellaneous Building Maintenance 5,004 City Hall Leasing Costs: City Hall Rent 220,683 Leasehold Improvements 88,745 Storage Space & Parking 3,000 Outside Services Memberships - SRTC 42,500 Alcohol Treatment 15,800 Spokane County Air Pollution Authority 115,000 City Erononuc Development 10,000 Cable Franchise Negotiations 50,000 Requests from Outside Agencies 124,404 Contingency & Reserves Reserve for Revenue Adjustments 924,400 Operating Reserve - Mirabeau Project 104,0000 Service Level Stabilization Reserve 151 022 Contingency 75,440 130,004 5 2;904,800 10h51'2003 5:00 PM Fund: 101 Dept: 042 Street Fund Spokane Valley 2004 Budget Street Fund The Street Operating program is established to provide efficient and safe movernent of both motorized and non - motorized vehicles as well as pedestrians within the limits of the City and coordinate convenient interconnect to the regional transportation system. The transportation networks, under this program, are designed, constructed, and maintained to improve the quality of life while providing the efficient movement of commerce. Accomplishments for 2003 Goals for 2004 To operate and maintain all City streets and the two state highways, SR 290 and SR 27, which the City must assume. To continue to contract with Spokane County for engineering services related to operations and maintenance of City streets. Develop a 6 -year street master plan. To work with Community Development to ensure that adequate traffic and transportation mitigation is provided. Budget Summary Personnel Senior Engineer - Traffic Public Works Superintendent Maintenance /Construction Worker Construction Inspector Detail Budget 0.4 1.0 1.0 1.4 3.4 Salaries, Wages, & Benefits $ 215,447 Supplies 13,280 Spokane Cnty - Engineering Svces 400,000 WSDOT Maintenance - SR 290 & SR 27 350,000 Spokane Cnty - Street Maintenance 2,120,000 Minor Road Maintenance 300,000 Street Lighting/Signal Power 300,000 Consulting Services 61,766 Transfer to General Government - SRTC 42,500 Total Street Fund $ 3,802,993 Fund: 102 Dept: 041 Arterial Street Fund Spokane Valley 2004 Budget Arterial Street Fund The Arterial Street Fund accounts for the receipt and expenditure of the State - levied motor vehicle fuel tax distributed to the City in accord- ance with State RCW 82.36.020. These revenues will be transferred to the Street Capital Projects Fund for the construction, improvement, chip sealing, seal coating, and repair of arterial streets. Detail Budget Transfer to Street Capital Projects 600,000 Fund: 103 Dept: 103 Trails & Paths Fund Spokane Valley 2004 Budget Trails & Paths Fund The Trails & Paths Fund accounts for the receipt and expenditure of the State - levied motor vehicle fuel tax distributed to the City in accord- ance with State RCW 47.30.050. These revenues originate from .42% of motor vehicle fuel tax attributable to Street Maintenance. These funds are restricted for the purpose of constructing new trails and paths throughout the City. No expenditures are budgeted for this fund in 2004. 10/15/2003 5:00 PM Fund: 105 Dept: 105 Hotel /Motel Fund Spokane Valley 2004 Budget Hotel /Motel Fund The Hotel /Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition or operation of tourism - related facilities, and marketing of special events and festivals designed to attract tourists. Detail Budget Tourism Promotion $ 300,000 Fund: 204 Dept: 204 Limited Tax General Obligation - Debt Service Fund Spokane Valley 2004 Budget Debt Service Fund The LTGO - Debt Service Fund collects and distributes monies received and paid for Tong -term debt obligations. Revenue to this fund consists of money received for Facility District tax, which will be used to pay annual debt obligations for bond proceeds. We will not receive actual debt obligation information until November, so these figures are estimates only. Detail Budget Debt Service on Mirabeau Bonds Debt Service on Street Bonds Total Debt Service $ 600,000 200,000 $ 800,000 10/15/2003 5:00 PM Funds: 3011302 Capital Projects & Special Capital Project Funds Spokane Valley 2004 Budget Capital Projects and Special Capital Projects Funds These funds account for the collection and expenditure of the real estate excise tax levied on all sales of real estate. The tax is levied in two phases of a quarter of a percent each. The first quarter percent of the real estate excise tax (REET 1) must be spent on capital improvements identified in a capital improvements plan. This REET !tax is accounted for in the Capital Projects Fund 301. The second quarter percent (REET 2) may only be levied by cities that are planning under the Growth Management Act. These funds must be used for public works projects or for streets, water systems, or sewers. The REET 2 tax is accounted for in the Special Capital Projects Fund 302. Revenues accumulated in these funds will be used as matching funds for street construction projects and will be transferred to the Street Capital Projects Fund. Detail Budget Fund 301 • Transfer to Debt Service 100,000 Fund 301 Transfer to Gen. Fund - Park Plan 80,000 Total Fund 301 $ 180,000 Fund 302 Transfer to Street Capital Proj $ 200,000 Fund 302 Transfer to Debt Service 100,000 Total Fund 302 $ 300,000 10/1512003 5:01 PM 111r1 s2ood 5:01 PM Fund: 303 Street Capital Projects Fund Spokane Valley 2004 Budget Street Capital Projects Fund The Street Capital Projects Fund accounts for monies used to finance the 6 year transportation improvement plan. Revenues are transfers from the Arterial Street Fund, Capital Projects Fund, and Special Capital Projects Fund and bond sale proceeds. Expenditures are for matching funds for Transportation Improvement Board grants administered through Spokane County. Accomplishments for 2003 Goals for 2004 Manage the contract with Spokane County to continue planning, designing, and constructing the improvements identified in the city's 6-year Transportation Improvement Plan and the 6 -year Sewer Construction Capital Improvement. Detail Budget T1B. SRTC. & BRAC Projects 16th Avenue - Project 2, Dishman Mica to Pines $ 260,000 Park Road - Project 2, 8th to Appteway 195,000 Pines/Mansfield, Wilbur Rd. to Pines 55,000 Barker Road Reconstruction, PE & RW 238,000 Barker Road Bridge Replacement. PE & RW 141,000 Evergreen Road, 16th to 2nd 348,000 24th Avenue Sidewalk Project (PSMP) 52,000 1,289,000 Hazard Elimination Safety Project Sullivan road & 4th Avenue Signal (RW & CN) 15,700 taisceilarneous Valley Couplet 15,000 Road Replacement Projects 830,000 Consultant Contract - SUIlvan Bridge Repair 60,000 905,000 Road Pavehack (Septic Tank Elimination Program) Camahan 110,00D Sipple 141,000 Veradale Phase 11 284,000 WeatherwoodfOwens 394,000 Bums Road 31,00D btiscetlaneous Projects 50,000 1,010,000 Total Street Capital Projects $ 3,219,700 Fund_ 304 Dept: 304 10115,2003 5 :01 PM Mirabeau Point Capital Project Fund Mirabeau Point Capital Project Fund Mirabeau Point is a multi -use community project located at 2426 Discovery Place which will be constructed and operated by the City. Mirabeau Point Park consists of approximately 54.5 acres which will house multiple facilities and programs, including parks, other recreational facilities, the YMCA and open spaces. • One of the components of Mirabeau Point Park is Center Place which will provide housing for a Conference Center W]ng, Senior Center Wing and a Great Room Wing_ The portion of CenterPlace used for the Rooms Wing and Great Room Wing is being developed as a "regional facility" as defined in RCW 36.100 and 35.57.020. Detail Budget Construction in Progress $ 9,500,000 Spokane Valley 2004 Budget Fund: 402 Stormwater Management Spokane Valley 2004 Budget Stormwater Management The Stormwater Management fund accounts for receipt and expenditure of the stormwater management fee. This fee is levied on an annual basis based upon a number of service units attached to the parcel. The expenditures are used for stormwater construction and management through both the Street Department and Spokane County. Accomplishments for 2003 Goals for 2004 Participate in the development of Department of Ecology stormwater regulations including the UIC and NPDES Phase 1I programs and the finalization of the Eastern Washington Stormwater Manual. . Investigate, plan, design, and implement solutions for existing drainage problems. Develop and implement six year plan for construction of regional and semi - regional drainage facilities. Perform floodplain permit engineering review. Manage the 208 Swale inspection program. Manage Spokane County contract work for billing and UIC inventory. Initiate development of City drainage design m_ anual based upon DOE's Eastem Washington Manual. Detail Budget Supplies 6,700 Drainage Project 200,000 Transfer for Drainage Portion of Street Projects 150,000 IT Support 2,000 Consulting Services 30,000 Legal 2,500 Contract Services 120,000 Training/TraveVMileage 7,500 Total Stormwater $ 518,700 10/15/2003 5:01 PM Fund: 501 Equipment Rental & Replacement Spokane Valley 2004 Budget Equipment Rental & Replacement The Equipment Rental & Replacement Fund (ER&R) accounts for the cost of maintaining and replacing City vehicles and equipment for all City departments. The ER&R fund is an Internal Service fund. The fund accumulates the resources for vehicle and equipment replacements in the fund. The Funds or Departments using the vehicle or equipment pay the scheduled replacement fee. Replacement funds are being collected on the telephone system, computer network system, desktop computers, and vehicles. Maintenance and service charges for copiers, telephones, internet are also charged to funds through this department. The fund also finances and administers a fleet of pool cars for use by City departments. Accomplishments for 2003 Goals for 2004 Setup and administer an accounting system for replacement costs for city equipment. Detail Budget Gas, Oil Tires Equipment Rental Mnt - Contracted Total 1_ 5,000 23,600 $ 28,600 10/15/2003 5:01 PM Fund: 510 Risk Management Fund Spokane Valley 2004 Budget Risk Management Fund The City of Spokane VaIley Risk Management Fund is established to account for insurance costs, claims settlement and administration of a risk management safety program. This fund also accounts for the funding of self- insured unemployment claims through the State of Washington and Washington Cities Insurance Authority. Accomplishments for 2003 Goals for 2004 Setup and administer an accounting system for a risk management intemal service fund. Detail Budget Liability Insurance Payment Unemployment claims Total Risk Management 130,000 7,500 $ 137,500 10/1512003 5:01 PM 5r G 4 CITY OF SPOKANE VALLEY Glossary of Budget Terms C 7 Meeting Date: October 21, 2003 City Manager Sign Item: Check all that apply: ❑ consent ❑ old business X neiv business ❑ public hearing X information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Discussion of Library Service Options and Proposed tnterlocal Agreement to extend services of Spokane County Library District GOVERNING LEGISLATION: N/A CITY OF SPOKANE VALLEY Request for Council Action PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: Prior to incorporation, the area now comprising Spokane Valley was part of Spokane County Library District (SOLD), Under state law, that area was removed from the District with incorporation. There are several library options available to communities. The attached background summarizes those options. It also includes a draft interlocal agreement between the City and SOLD. If such an agreement is enacted by both agencies, it would maintain library services to the community while the long -term library service options are being evaluated. Staff is seeking direction on Council's willingness to consider the interlocal agreement. If so, Council feedback on the content of the agreement would be appreciated. Input into direction of long -term service options would also be appreciated. OPTIONS: Short -term options included signing an agreement with SCLD to maintain services vrhile considering long -term options, or temporarily stopping library services during the evaluation process. Long -term service options are summarized in the background attachment. RECOMMENDED ACTION OR MOTION: Provide feedback and direction on short and Tong -term service options_ BUDGET/FINANCIAL IMPACTS: For 2004, the City will levy a tax rate of $2.10. This includes the $_50 allowed by state law for library districts. STAFF CONTACT: Nina Regor, Deputy City Manager ATTACHMENTS City of Spokane Valley Library Service Options Memo and Attached Draft Interlocal Agreement Spokane Valley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509,921.1000 • Fax: 5D9,921,1008 4 cityliallgospokanevalley.org Memorandum To: David Mercier, City Manager and Members of Council From: Nina Regor, Deputy City Manager Date: October 15, 2003 Re: City of Spokane Valley Library Service Options Prior to incorporation, residents of Spokane Valley were part of the Spokane County Library District (SOLD). That relationship has continued through 2003. Unlike fire services, there is no provision under state law to temporarily annex into a library district for one additional year. As part of the managed competition endeavor, the City will be looking at library services, It is important to note that this undertaking is in no way a poor reflection on the sew or the services it provides- It is simply a due diligence effort on the part of the City. Options for Long - Term Library Services Spokane Valley has several library service options available to it. Over the coming months the City will be evaluating each option. Option J . Annex into Spokane Country Library District. A municipal government has a maximum permanent tax rate of $3.60. Of that rate, a fire district may take up to $1.50, and a library district may take up to $.50. Although there are rough projections of the City's valuation, we are still waiting for an official number From the Spokane County Assessor's Office. If the City's 2004 assessed valuation was $43 bi [lion a fifty cent levy would gross $2.15 rnillion for a library district. The major advantage of annexation to the library district is predictability. Residents will receive the same level and quality of service they received prior to incorporation, and the rate they pay for those services will remain the same. From SLD's perspective, the status quo option also provides no changes to its boundaries, and therefore no loss in revenues as a result of the incorporation. The main issue associated with Option 1 is cost. Is the estimated $2,15 million investment Spokane Valley residents would make in 2004 a good value, or does their membership result in a subsidy to other areas of the District? City of Spokane Valley Library Service Options, continued October 15, 2003 Page 2 of 3 In addition, annexation would require a vote of the citizens, which will take time to conduct. Should this option be chosen, the election would need to be scheduled such that the County Assessor's office had sufficient notice to update its levy information. With the assistance of the Geographic information System (GIS), City and District staff are analyzing Valley residents' use of the library system compared to the amount property owners pay. The results may provide answers to such questions. The Library Transition Committee recommended the annexation option. Option 2: Contract with Spokane County Library District. The contracting option allows a city to negotiate service levels, quality standards and cost of a service it wishes to provide within its city limits, without hiring the staff to do it in- house. Typically a city will choose to contract out a service if it can be provided more cost effectively somewhere else. As with the annexation option, contracting with SCLD would allow City residents to take advantage of the District's full system, i.e., all of their library facilities, both inside and outside of Spokane Valley. The analysis mentioned above will help determine the cost effectiveness of the contracting option. Option 3: Contract with a Private Sector Provider. While not all city services have a viable private sector alternative, there is a private firm that offers library services. Library Systems & Services (LSSI) has been invited to take a look at the library system within our City limits as a part of the City's decision - making process. Like the previous option, contracting with a private firm would give the City authority over service level, quality and cost. Option 4: Create a Municipal Library Department. The City could provide library services with City staff and facilities. This option gives a city the most authority over library services within its city limits. It also offers the most flexibility in terms of balancing all municipal services. Staff has not yet begun analyzing this option. Option 5: Provide No Library Services. City of Spokane Valley Library Service Options, continued October 15, 2003 Page 3 of 3 A city is not required to provide library services to its community. If this option were chosen, the fifty cent property tax rate "reserved" for libraries would be freed up for other municipal services. Policy Questions There are two basic policy questions. The threshold question for Council to decide is whether or not Spokane Valley should have library services. If the answer is yes, the second basic question is one of service philosophy — should Spokane Valley be part of a greater whole, i.e., a system that stretches beyond its own boundaries, or should it stand alone. The question of the appropriate service model would result from those two decisions. Options 1 and 2 represent a system -wide approach, while Options 3 and 4 are more stand- alone in nature. Short -Term Library Services It will take time to wrestle with these policy issues and analyze the various options. Attached is a draft interlocal agreement. This agreement would extend library services from SCLD to Spokane Valley until a decision could be made. The agreement, which does not yet have a cost estimate, would also allow for a capital facilities plan for libraries within the City. The draft agreement contains a six month termination clause, providing some stability for both the City and the District while the option choice is being implemented. -- DRAFT — Ir lTERLOCAL AGREEMENT BETWEEN THE SPOKANE. COUNTY LIBRARY DISTRICT AND THE CITY OF SPOKANE. VALLEY RELATING TO THE PROVISION OF LIBRARY SERVICES This ]nterlocal Agreement (the "Agreement ") is entered into this day of 2003,hy and between the Spokane County Library District (the "District ") and the City o'ff'Spohaae Valley, a Non Charter Code City of the State of Washington (the "City) jointly referred to as "parLies", WI-IEREAS, the City incorporated effective March 31, 2003; and WHEREAS, the District provided library services to the residents of the City prior to its incorporation; and WHEREAS, the District will continue to provide library services to the residents of the City as set fortis in the Agreement; and WHEREAS. the City has the authority and desire to contract for and to allocate funds in its general f=und budget . for the provision of library services to be provided to the residents of the City; and WHEREAS, the District has the authority and agrees, pursuant to RCW 27.12.180, to enter into a contract ‘vith the City to continue to provide library services to residents of the City after December 31, 2003 and thereafter until the agreement is terminated by the parties. NOW THEREFORE, the parties agree as follows: 1. District Commitment to Provide Library Services to the City For so long as this Agreement remains in effect, the District shall: a. provide the public library services to residents of the City at the same service level and upon the same terrns and conditions as arc now being provided to all other residents within the District ( "Library Services "); and b. complete a Library Capital Facilities elan; in collaboration with the City, by no later than June 30, 2004 for approval by the City Council and District ]hoard of Trustees. The Library Capital Facilities Plan is genera) described OE Exhibit "A " 2.. Library Capital Facilities Plan Development: a. The Library Capital Facilities Pian provided for in Section 1.b, shall be developed by the District in collaboration with the City through an advisory committee. The advisory committee shall be composed ofrwo District staff members, a Library Trustee, one representative of City staff, on City Council lernber and one citizen selected by the City. Upon completion, the Library Capital Facilities Plan shall be presented to the City Council and the Board for adoption. b, The Library Capital Facilities Plan shall study and make recommendations concerning the adequacy of current capital facilities (Le, buildings, equipment, bookstand other materials) available to serve the City of Spokane Valley residents' library service needs and the feasibility of developing additional library buildings to serve the City of Spokane Valley, including estimated cost of development, of operation and maintenance, and other related matters. c. Should the Distri or the City desire to retain consultants or any other professionals for a fee to assist with the development of the Library Capital Facilities Plan, such contracts may be issued by the Board upon . mutual agreement of both parties. d, To develop the Library Capital Facilities Plan the District shall allocate approximately fifty thousand dollars ($50,000,00) to be used to retain consultants and other professionals skilled in developing library facility plans, including related costs and expenses, such as but not limited to, research, publication and other incidental costs. 3. City'sObligation to Pay District for Provision of .Library Services. a. The City agrees to pay to the District the estimated sum of The method used to determine the cost of Library Services is described in Attachment B (to be developed ). "Costs" shall be those set forth on the District's Annual Budget. b. The amount of money payable by the City shall be based upon actual expenditures. Annual adjustments will be made in March of. each year for the preceding year If CITY has a positive balance at year -end of the previous calendar year, it will receive a credit, to be applied as mutually agreed. If CITY has a deficit, it will recei ve a debit in the first semi- annual pa }anent. In no event shall the City's obligation to the District exceed $0.50 per $1 of the City's assessed valuation of the property ( "tax levy ") less current year uncollectables. Page 2 of 4 c. The City shall pay the estimated sum of to the District in two payments: the first payment shall be made by May 31 of each year; the second payment shall be made by November 30 of each year. 4. Cost Accounting. The District, for each annual budget year, shall, by August 1 of the preceding year, estimate the reasonable costs and expenses associated with providing Library Services to the residents of the City of Spokane Valley. These costs and expenses shall include the costs of maintaining and creating the Spokane Valley Resource Library, personnel serving the City of Spokane Valley residents and equipment, books and materials available for the residents and indirect service costs. Prior to the adoption of an annual budget by the District, the City shall be consulted with respect to the allocation of resources designed to serve the City of Spokane Valley. The City of Spokane Valley shall be provided a reasonable opportunity to comment on the allocation of services and cost related to the provision of service under this agreement. Such comments shall occur prior to adoption of the budget by the District Board of Trustees. The purpose of this estimate is to determine the cost of services reasonably provided to the library users and citizens of the City of Spokane Valley. The final estimate for services shall be provided to the City of Spokane Valley by October 1 of the preceding budget year. 5. Administrative Authority. The City Manager or designee shall administer and be the primary contact for the District. The Director of the District, or designee shall be the primary contact for the District. 6. Relationship of the Parties. The Parties intend that an independent contractor relationship will be created by this agreement. This agreement is not a joint venture between the District and the City. No District or City employee shall be deemed a representative, employee or agent of the other party for any purpose. 7. Termination. This Agreement may be terminated by either the City or the District upon six months written notice. 8. Notice. Notice shall be given in writing as follows: TO THE CITY: Name: Chris Bainbridge, City Clerk Phone Number: (509) 921 -1000 Address: 11707 East Sprague Ave. Spokane Valley, WA 99206 TO THE DISTRICT: Name: Michael \Virt, Di.rect.or. Phone Number: (509) 924 -4122 Address: 4322 North Argonne»Rd. Spokane, `VA 99212 -1868 9. Indemnification and Hold Harmless. Each party shall indemnify and hold the other, its officers, employees, agents and volunteers harmless from and against any and all claims, demands, orders decrees or judgments for injuries, death or damage to any person or property arising Page 3 of 4 or resulting from any act or omission on the part of said party or its agents, employees or volunteers in the performance of this Agreement. 10. Waiver. No officer, employee, agent or other individual acting on behalf of other party has the power, right or authority to waive any of the conditions or provisions of this Agreement. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 11. Entire Agreement. This written agreement constitutes the entire and complete agreement between the parties and supercedes any prior oral or written agreements. This Agreement may not be changed, modified or altered except in writing signed by the parties hereto. Accepted and agreed the year and date first above written. CITY OF SPOKANE VALLEY SPOKANE COUNTY LIBRARY DISTRICT David Mercier, City Manager APPROVED AS TO FORM: CITY ATTORNEY Stanley M. Schwartz Witherspoon, Kelley, Davenport & Toole, LLP G ACM ity of Spokane Valley 1432411nterlocal Agreements \LibraryServeccsAgreement 9- 22 -03.doc Page 4 of 4 E. David Sani, Board of Trustees APPROVED AS TO FORM: COUNSEL TO THE DISTRICT James C. Sloane Paine, Hamblen, Coffin, Brooke & Miller, LLP Spotanz t1 I1311NC,ccncns ikru Smiccs.lgrt n,zm v42,40 Lx2icn &Co: EXHIBIT "A" Library Capital Facility Plan Spokane County Library District Responsibility: 1. Assemble current City of Spokane Valley library use information; obtain City of Spokane Valley demographic, land use, traffic, and capital facility planning information from City staff. 2. Assemble current and future demographic, land use traffic, and capital facility planning information for the portion of the Spokane Valley lying outside the City but within the District's service area. 3. Develop at least two preliminary library service models based on City demographics. geography, land use, and traffic patterns, taking into account library service needs of the remainder of the Valley outside the City limits. Include general site requirements, general constructionlFF &E costs, and estimated operational costs. 4. Present the library service models in the venue(s) determined to be most appropriate to obtain feedback on the preferred model. 5. Further develop the preferred model including but not limited to estimates of public and support space needs, materials shelving, seating, meeting and study room, technology, and parking requirements for all proposed facilities. 6. Obtain an updated construction cost estimate, and estimate of related costs. 7. Determine capital funding options and projected taxpayer and debt service costs. 8. Prepare a written library capital facilities plan proposal for presentation to the City Council and District Board of Trustees. City of Spokane Valley responsibilities: 1. Designate City staff and/or officials to serve in an advisory capacity to the District. 2. Provide Spokane County Library District staff with current and projected demographic, land use and traffic information, as well as information on other city capital facilities planning. 3. Determine the desired venue(s) for presentation of preliminary library service planning models for feedback on the preferred model. 4. Work with the District to use the feedback obtained in determining the model to more fully develop. 5. Provide the District with other information that might be useful in the capital facilities planning process. Spokane County Library District Spokane Valley Library Services and District Support Report to the Spokane Valley City Council September 2003 Prepared by Michael J. Wirt, Director Note: This report was excerpted from the September 2003 report to the Spokane County Library District Board of Trustees. .Except where othenvise indicated, information relates to the District as a whole. LIBRARY SERVICES As well as being back to school month, September is "get back in the swing of things" month in our libraries. The number of young people in branches swells after 3:00 and evenings get busier. The fall program schedule begins, with a variety of storytimes, "after school specials," and promotion for October puppet shows and Teen Read Week activities. Customer use measures Year -to -date materials circulation remains strong, up 6% over last year. The number of visits is up 11 %, with a door count of 852,440 thus far in 2003. Reference is up 2 %, programs 13 %, and program attendance 3 %. Internet workstation bookings continue to skyrocket, with a year -to -date increase of 43 %. A couple of other numbers of note are holds placed on materials and database use. Thus far this year 168,658 holds were placed and there were 29,119 document retrievals resulting from 133,832 online database searches. We've borrowed 3,483 items on interlibrary loan and lent 3,113. Greater Spokane Valley library branch use continued to be up over last year, the largest increases being in Internet workstation bookings, even higher than the District average. The first people in the door each day are usually customers who have booked an Internet or software workstation. At Spokane Valley branches... Region II, region wide: Storytimes resumed during the second week of September; youth materials collection weeding slowed a little, but took place at all branches; year -to -date regional circulation is up 3%. SPOKANE COUNTY LIBRARY DISTRICT REPORT TO SPOKANE VALLEY CITY COUNCIL SEPTEMBER 2003 1 of 5 Circulation I Door count Reference Inquiries Program Attendance Internet Bookin s YTD YTD to 2002 YTD YTD to 2002 YTD YTD to 2002 YTD YTD to 2002 YTD YTD to 2002 Total SCLI) 1,504 + 6% 660,153 +7% 205,883 +2% 41,377 + 3% 127,329 + 43% Valley 462,477 + 6% 198,535 + 17% 69,110 + 1% 10,059 + 3% 43,319 + 45% Argonne 103,701 + 1% 57,591 0% 9,928 + 2% 1,796 + 24% 10,405 + 52% Otis 92,036 + 7% 41,964 + 7% 9,940 + 15% 2,803 + 47% 6.302 + 86% Subtotal 658,214 - -- 298,090 - -- 88,978 - -- 14,658 - 60,026 % SCLD 43.8% - -- ( 45.2% - -- 43.2% - -- 35.4% - -- 47.1% - -- Spokane County Library District Spokane Valley Library Services and District Support Report to the Spokane Valley City Council September 2003 Prepared by Michael J. Wirt, Director Note: This report was excerpted from the September 2003 report to the Spokane County Library District Board of Trustees. .Except where othenvise indicated, information relates to the District as a whole. LIBRARY SERVICES As well as being back to school month, September is "get back in the swing of things" month in our libraries. The number of young people in branches swells after 3:00 and evenings get busier. The fall program schedule begins, with a variety of storytimes, "after school specials," and promotion for October puppet shows and Teen Read Week activities. Customer use measures Year -to -date materials circulation remains strong, up 6% over last year. The number of visits is up 11 %, with a door count of 852,440 thus far in 2003. Reference is up 2 %, programs 13 %, and program attendance 3 %. Internet workstation bookings continue to skyrocket, with a year -to -date increase of 43 %. A couple of other numbers of note are holds placed on materials and database use. Thus far this year 168,658 holds were placed and there were 29,119 document retrievals resulting from 133,832 online database searches. We've borrowed 3,483 items on interlibrary loan and lent 3,113. Greater Spokane Valley library branch use continued to be up over last year, the largest increases being in Internet workstation bookings, even higher than the District average. The first people in the door each day are usually customers who have booked an Internet or software workstation. At Spokane Valley branches... Region II, region wide: Storytimes resumed during the second week of September; youth materials collection weeding slowed a little, but took place at all branches; year -to -date regional circulation is up 3%. SPOKANE COUNTY LIBRARY DISTRICT REPORT TO SPOKANE VALLEY CITY COUNCIL SEPTEMBER 2003 1 of 5 Argonne: The Spokane Is Reading display of Civil War medical instruments generated a lot of interest among customers, and there's been a good response to two displays of Civil War books; branch supervisor Judy Luck's first library article appeared in the Spokane Valley News Herald and other community newspapers throughout the District; the Washington State Quilters retrieved the "Age of Elegance" quilt that had been displayed in the lobby for several years; circulation was up 7.3% over September 2002. Otis Orchards: Staff continue to inform old and new Liberty Lake customers about the change in their library card's status at the end of the year; circulation was up 2.6% over September 2002. Valleys The baby lapsit storytire program —a first for SCLD—began with 3 -6 babies per week and a request to do the program at Barker Center for teenage moms; Valleyfest was fun for both attendees and those who staffed our booth and participated in the parade; work on the first floor project began with the partial demolition of the manager's office on the 19 many preschool tours and storytimes were set up, including every other week visits by Shamrock Academy again this year; circulation was up 8.7% over September 2002. Outreach: The Outreach van, bedecked with new banners and escorted by pencil- wielding librarians, was in the Valleyfest parade; 169 new items were processed for. Outreach, enough to help the fall newsletter quickly fill and send for production; customer quote of the month: "I was once a vivid reader." COLLECTION SERVICES Library materials For the 5t time this year and the 4t month in a row, over 5,000 items were added to the collection. The actual number was 5,478, with 4,038 items deleted. This included 1,415 titles and 4,215 copies. Manager Lyn .Dedas met with representatives from four database vendors and set up trials for EBSCO and Gale database packages. Database expansion is a strategic plan activity for 2004 -2006. Teen audiobooks will be moved from branch audiovisual areas to their teen areas by the end of October. The adult non- fiction weeding and replacement project will begin this fall at Valley only. By starting with the largest collection, staff will identify materials for replacement that are also held by other branches, cutting down on overall staff' time needed for the project. Programnu.ng Youth services coordinator Thom Barthelmess was even busier than usual, attending a Washington Library Media Association (school librarians) board meeting, statewide youth services coordinators meetings, and a Cascade Public Management Program course on public policy. Community college CEO Gary Livingston, actress Jean Hardie (of Spokane Civic Theatre Nun ease fame), and mountain climbers John and Jess Roskelley were taped for Spokane Is Reading TV spots that will be aired on several cable TV channels and as public service announcements on commercial channels. In their five seconds of fame they said, "I'm reading Cold Mountain." Letters were sent to mayors requesting that they proclaim October as Spokane Is Reading Month and several either did so during September or scheduled it for early October. The Board of County Commissioners proclamation was approved at its September 30 afternoon session. SPOKANE COUNTY LIBRARY DISTRICT REPORT TO SPOKANE VALLEY CITY COUNCIL SEPTEMBER 2003 2 of 5 Technical services As part of our commitment to maintain bibliographic database accuracy, 7,375 missing authority records obtained from OCLC were loaded. Authority records are "official" terms for authors, subjects, series, etc. that are used in catalog indexing. Technical service coordinator David Girshick attended the OCLC/Western annual meeting. ADMINISTRATION Moran Prairie Library Capital Facility Area The Prairie Library Committee held an organizational meeting on September 24. The campaign group plans to raise the modest (about $900) amount of money needed for a voter mailing in mid - October and to hold a public informational meeting at the Moran Prairie Grange. They may also doorbell, using our fact sheets, and ask area businesses to post readerboard election messages. On the public information side, an election facts flyer was made available from the Moran Prairie branch on the 17 the postcard for our October 14 mailing was designed and the file forwarded to Walt's Mailing Service for printing and processing. Complete election and project information, including the map, resolutions, and the interlocal agreement are available on our Web site. We'll make a presentation at the October 9 Prairie Library Committee informational meeting at the Moran Prairie Grange; the October 14 Moran Prairie Friends of the Library meeting at the branch; and at the October 15 Moran Prairie Neighborhood Association meeting. Staff development & training day This year's staff development and training day was quite well - received. Brian Benzel and Gary Livingston's presentations were interesting and informative —and generated more questions than could be handled in the ensuing question and answer period. The impact of the afternoon Fish Philosophy training done by STCU trainer Ev Hopkins is being observed throughout the District in a variety of ways. The following week the management team discussed how to maintain the motivational momentum and decided to use the same program format — morning community -based speakers and afternoon training —for next year's staff day. Public information The arrival of fall also impacts the District's public information activities due to the resumption of regular programs and special fall activities such as Spokane Is Reading, fall puppet shows, and Teen Read Week. Graphic designer Ann Torpie had her hands full during September, logging 46 job completions, ranging from creation of a single bookplate for a donation to designing 6 different newspaper ads for Spokane Is Reading. The Moran Prairie election issue required two different flyers, two different bookmarks, a postcard mailer and a sign. in the youth services area, there was a set of Storytime posters for each of the 5 different types of storytires with all accompanying flyers, followed by a new set of fall puppet show posters and flyer. This is a 20 -hour per week position. I prepared news releases related to the Moran Prairie LCFA election and Spokane Is Reading and updated display information for Valleyfest. Miscellaneous SPOKANE COUNTY LIBRARY DISTRICT REPORT TO SPOKANE VALLEY CITY COUNCIL SEPTEMBER 2003 3 of 5 • The fines and other charges threshold at which customers are blocked from library use increased to $15 from $5. it had been $5 for the past 10 years. • Assignments for 2004 -2006 strategic plan responsibilities were finalized. • Recommendations to streamline customer registration procedures, reduce the number of different card types, and state expectations of staff for their library privileges were approved. COMMUNITY RELATIONS • The Spokane Valley Parks and Recreation computer classes, being offered "in partnership with Spokane County Library District," are listed in the fall schedule of activities. • We participated in two West Plains events: the annual West Plains Chamber of Commerce "Welcome Back" breakfast for EWU faculty and the EWU Neighbor Festival. • Valleyfest was very successful for us. Our Outreach van looked great in the parade, and staff walking along the route with it gave 500 bookmarks and 600 SCLD pencils to kids. Our "make your own bookmark" activity was popular with the kids (and some adults), with 520 bookmark blanks consumed. We recorded 184 interactions with adults at the booth, probably a lower number than actually occurred, and we gave away at least 300 SCLD bags. • We've begun working with the fledgling Valley Legacy Museum on library displays and information distribution. • l attended the annual United Way Campaign kick off luncheon and the monthly Regional Chamber of Commerce "Good morning Spokane Area Breakfast." I missed the monthly Valley Chamber breakfast because of our Staff Development and Training Day. HUMAN RESOURCES New HR manager Paul Eichenberg received training in the upgraded version of the position classification software system used by the District. Otis Orchards and Cheney public service clerk positions were filled; two page positions and a materials processing clerk position were filled in Collection Services; a library clerk was hired for Deer Park. Staff development and training day evaluations were compiled and posted on the intranet. A meeting on distribution options for employees choosing the PERS III retirement system option was held on September 30. INFORMATION TECHNOLOGY Purchase and set -up of the portable computer lab was completed, with the Spokane Valley Parks and Recreation department as the first user, offering classes co- sponsored by the District that began September 29. The lab is for District use only —for classes sponsored or co- sponsored by SCLD. It will not be available for use by the general public or outside organizations. Funding commitment letters totaling $54,875.27 were received for e-rate discounts for 2003 -2004. Confirmation of the funding triggered the ordering of a line upgrade for Fairfield and a second incoming Ti from the WAN to the computer center. New notice production equipment arrived and was installed. it folds and seals mailer forms after they're printed. Unfortunately, the form vendor incorrectly printed the pre - printed side of 120,000 forms, so we'll use substitute stock until the new order arrives. SPOKANE CouwrY LIBRARY DISTRICT REPORT TO SPOKANE VALLEY CITY COUNCIL SEPTEMBER 2003 4 of 5 Longtime network specialist Cindy Kirkpatrick announced her resignation effective mid- October. She'll be heading to Gonzaga University to work in the library IT program and enter a masters program. FINANCE September revenue and expenditures were normal. The only line item expense account running significantly above projection is postage, which is primarily a function of the number of overdue notices, billings, and hold pick -up notices produced. The higher the circulation and the greater number of holds placed, the greater the number of notices. We continue to encourage e-mail notices. Board chair David Sani, business manager Bill Sargent and I attended the Washington State Auditor's office pro forma audit exit briefing on September 10. It confirmed the District's professional and sound fiscal operations. Because our second mid -year budget review resulted in our reducing planned 2003 expenditures, there was no need for the Board of Trustees to adopt a revised budget to increase expenditure authority. The expenditure decrease was due primarily to our not opening the Liberty Lake branch in September as planned and delaying two one -time projects (the classification/compensation study and Web site redesign) to 2004. FACILITIES The Argonne parking lot was resealed and re- striped. Also at Argonne, we're in the final stages of the work necessary to connect to the county sewer system and decommission the septic system. 1 approved the Valley l s' floor remodeling plan that Ellen and her staff developed to meet the following goals: additional space for youth; one information services desk; and space for self - checkout stations. The budget for the project is $25,000. The Business Office began project coordination. Spurred by a nearby grass fire, two trees and some hushes were removed to create a larger firebreak for the Deer Park building. Tackable wall covering was installed in the Otis Orchards staff room. SPOKANE COUNTY LIBRARY DISTRICT REPORT TO SPOKANE VALLEY CITY COUNCIL SEPTEMBER 2003 5 of 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 21, 2003 City Manager Sign -off: Item: Check all that apply: ❑ consent AGENDA ITEM TITLE: Wastewater Issues Discussion GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Discuss status of the Technical Wastewater Committee and overview of the following attached documents. • Projected capital costs of the Playfair and Stockyards sites from HDR's draft conceptual analysis. • Letter to DOE regarding questions on the low interest loan. • Draft letter from the County regarding their interests and questions that they have of Spokane Valley on Wastewater Management. • 2004 Draft Six -Year Sewer Construction Capital Improvement Program. All projects on the draft plan are consistent with last year's 2003 program. • Memo from Bruce Rawls regarding the Capital Facilities Rate for 2004. The proposed rate is schedule for public hearing by the County on November 4' The historic rates for the CFR are as follows: 1997 - $4295 1998 - $4295 1999 - $4420 2000 - $4685 2001 - $4685 2002 - $4950 2003 - $4950 2004 - $5050 (proposed) OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Neil Kersten ATTACHMENTS ❑ old business ❑ new business ❑ public hearing X information ❑ admin. report ❑ pending legislation Conceptual Analysis of Treatm Plant Sites Technical Memorandum - Draft for Client Review October 3, 2003 Table 9. Projected Capital Cost, $ millions 26 Draft for Client Review Stockyards Stockyards Playfair Playfair Option 1 Option 2 Option 1 Option 2 Wastewater Treatment Phase 1 Construction 89.5 89.5 89.5 89.5 Phase 2 Construction 26.7 26.7 26.7 26.7 Land Acquisition of Base Site 3.5 3.5 6.3 6.3 Optional Property Acquisition 1.0 1.0 0.0 0.0 Excess Property Resale 0.0 0.0 -3.4 -3.4 Site Development Demolition - 1.0 1.0 Contamination Remediation - - Site Amenities and Aesthetic*Mitigation 0.6 0.6 2.0 2.0 Facility Planning /Permitting Facility Planning & Permitting 0.2 0.2 0.4 0.4 Influent Conveyance North Pump Station 7.8 7.8 7.8 7.9 North Force Main 1.1 1.1 2.1 2.8 South Pump Station 8.8 8.8 7.8 7.8 South Force Main 3.0 3.0 1.2 1.2 Parallel SVI Sewer 1.2 1.2 1.2 1.2 Effluent Conveyance Gravity Outfall 1.3 3.9 2.2 2.2 Single Port Diffuser 0.5 - Multi-Port Diffuser - 1.0 1.0 1.0 Total 145.1 148.2 145.7 146.5 Unit Cost (average flow of 15 mgd), $ /gpd 9.67 9.88 9.71 9.77 7.1 Treatment Plant Construction Estimated costs for treatment plant construction are based on the detailed estimates provided in the County's Primary Design Document. The Phase 1 construction, which provides a maximum -month capacity of 8.4 mgd, was projected to cost $72.4 million. The Phase 2 construction, which increases maximum -month capacity to 12.6 mgd, was projected to cost $22.0 million. The combined costs of Phases 1 and 2 ($94.4 million) equate to a unit cost of $7.50 /gpd of maximum - month capacity. The proposed regional plant would be constructed in two phases to produce a capacity of 15 to 16 mgd. Allowing for a modest economy of scale for the larger plant size, a unit price of $7.40 /gpd has been assumed. 3 Note that earlier comparisons of regional treatment alternatives used a unit price of $7.30 /gpd of maximum -month capacity for a 12 mgd plant size(CTE 2003). However, the $7.30 prig was based on 2001 dollars. Adjusting this value to 2002 dollars would result in a unit price of $7.50 /gpd. FIR October 10, 2003 Mr. Dick Wallace Water Quality Program Interim Manager Washington Department of Ecology P.O. Box 47600 Olympia, WA 98505 -7600 Deat M.r. Wallace, SUBJECT: SRF LOAN FP4094 /SPOKANE COUNTY REGIONAL WASTEWATER. PLANT In February of this year, Spokane County completed a Wastewater. Facilities Plan and environmental review, which was approved by the Department of Ecology. The Plan recommended implementation of a new 8 million gallon per day (MGD) regional wastewater treatment plant in the Spokane Valley, under the Design Build Operate (D13O) delivery approach. Subsequently, the County applied for a SRF Loan for the project, and Ecology extended an offer on the Final SRF Offer List. Since that time, the City of Spokane Valley has been formed, and the City of Spokane has determined that they need wastewater treatment capacity in the eastern part of their city to help them in their solution for. CSO management. The City of Spokane would like to convey 2.5 .MGD of sanitary sewage to the new regional plant, and would prefer to move the location to a site closer, to their trunk sewers, commonly known as the Playfair site. Consequently, some new regional wastewater interests have arisen. It may be advantageous to modify certain elements of the project scope to accommodate the new interests. Our consultant team is presently preparing a conceptual analysis of the f and cost to implement a 10 MGD plant at the Playfair site, compared to the original preferred sits, known as the Stockyards site. A future second phase, in about year 2020, would add 8 MG.D capacity for the regional wastewater treatment needs. We are interested in Ecology's response regarding SRF loan FP4094, if certain elements of the project scope were changed. Our questions are highlighted in bold at the end of each of the following numbered points. 1. The presently approved Facilities Plan and environmental documents are based on a project at the Stockyards. If Playfair proves to be more advantageous for the region, we would propose an amendment to the .Facilities Plan and EIS documents. These amendments could be completed and approved by Jul.* of 2004. If we choose to make this revision to the project scope, is Ecology willing to make the same revision to the scope in the SRF loan agreement? If the amendments to the _ 2 — October 15, 2003 reports are completed and approved by Ecology by July, is there any concern by Ecology regarding the delay in signing the SRF loan offer, as long as it is prior to the offer deadline? 2. The presently approved Facilities Plan and environmental documents are based on a Phase 1 project of 8 MGD (average flow). Our water quality modeling in the present Facilities Plan was for up to 12 MGD of effluent into the Spokane River at two alternative locations. If we amend the Facilities Plan and EIS document to increase the size to 10 MGD, is Ecology willing to make the same revision to the scope in the SRF loan agreement? 3. The SRF loan application was based on a project to be delivered using the .DBO approach. If we proposed to change the delivery approach to a traditional Design., Bid, Build method, is Ecology willing to make the same revision to the scope in the SRF loan agreement? Or alternatively, if we proposed to change the delivery approach to Design Build, with a separate Operations Contract or municipal operations, is Ecology willing to execute a loan agreement on that basis? 4. The SRC' loan application was submitted by Spokane County. Since that date, the City of Spokane Valley bas incorporated. The majority of the future flow to the new regional plant will originate in the City of Spokane Valley. At this point, there are ongoing discussions regarding who should own and implement the new regional plant. It could continue to be Spokane County, it could be Spokane Valley, or we could form a partnership. If the City of Spokane Valley becomes the party to implement the new plant, is Ecology willing to extend SRF Loan FP4094 to the City of Spokane Valley, in lieu of Spokane County? 5. The regional municipal wastewater agencies are very concerned about the uncertainties related to the upcoming TMDL for the Spokane River. The modeling completed to date would indicate that wastewater discharges into the Spokane River may not be allowable in the future. Therefore, a Use Attainability Analysis is underway cooperatively by the dischargers and the Eastern Regional Office of Ecology. Because of these ongoing efforts, it is probable that the T IDL and resulting load allocations will not be completed until year 2005 or later. We cannot wait until then to commence the new regional treatment plant, if we are to successfully have new capacity on line in time to meet regional needs. In anticipation of these issues, Spokane County has chosen to voluntarily plan and implement All Known and Reasonable Technologies (AKART) in the new regional plant, which will result in effluent quality far superior to what is required for today's water, quality standards. However, we are reluctant to spend nearly $100 million building a new regional treatment plant, if we are uncertain that it will be permitted for a reasonable design life of such facilities. Are we correct to understand that Ecology will issue an initial discharge permit for the plant on the basis of and consistent with the projected effluent quality in the approved Wastewater Facilities Plan? Or, is Ecology willing to execute an Agreed Order that would assure that this first phase of the plant will be permitted for its design capacity life, projected to be 1O- years, before a major change in effluent discharge standards is required? As you can see, our region is faced with some major decisions regarding wastewater management. If you can answer these questions outlined above, it will help us make the decisions and move on with implementation of a new regional wastewater treatment plant project. Hopefully, you can .respond quickly, to help us make decisions on the regional treatment plant project and move forward, i f you have any questions, or would like to meet with .representatives of the regional wastewater dischargers, give me a call. Sincerely, N. Bruce Rawls, P.E. —3— October 15, 2003 CC: Neil Kersten, City of Spokane Valley Public Works Director Steve Carley, Financial Assistance Manager, Washington Department of Ecology Len Bramble, ERO, Washington Department of Ecology Jim Ballaty, ERO, Washington Department of Ecology Dale Arnold, City of Spokane Wastewater Manager DRMT - D. R.A.P 7' October 14, 2003 Mike DeVleming, Mayor City of Spokane Valley 1 1707 East Sprague Avenue Spokane Valley, WA 99206 Dear Mayor DeVleming: SUBJECT: WASTEWATER MANAGEMENT As our respective staffs continue to develop an Interl Agreement for Wastewater Management, we want to express the Board of County Commissioner's interests related to the foreseeable future of wastewater management Several questions were raised recently, for which Spokane Valley requested what the County's interests would be. 1. Does the City (County) wish to own the sewer system within the City' Limits? If so, in (for) what time frame? 2. Does the City (County) wish to operate and maintain the sewer system within the City Limits? If so, in (for) what anticipated time frame? 3. The STEP program is planned to be complete in approximately 2010 -2012. Does the City wish to have the County continue administering, designing, and constructing STEP sewers on the City's behalf, within the City limits? 4. With regards to wastewater treatment capacity, does the City of Spokane Valley wish to implement and own the new regional treatment plant? If not, does the City of Spokane Valley prefer to delegate the responsibility for implementing the new regional treatment plant to Spokane County, or to the City of Spokane? is the City of Spokane Valley interested in assuming ownership and control of the new regional treatment plant at a later date? In the early 1980's Spokane County recognized the need to provide a regional sewer system in the urbanized unincorporated areas to protect the water quality in the Spokane Rathdrum Prairie Aquifer. A substantial commitment was made to implement sewers in the Spokane Valley. Even though progress was relatively slow in the 80's and early 90's, a solid foundation was set for the Septic Tank Elimination Program (STI3P). In 1996, a revised approach to the STEP was adopted by the County, which assured that the STEP would he completed in the urban areas by 2015. By 1999, it was clear that more wastewater treatment capacity would be needed by the County to complete the STEP and to provide for continued growth in the urban areas. The City of Spokane indicated that the additional treatment capacity may not be available at the Spokane Advanced Wastewater Treatment Plant, and that other alternatives should be evaluated. Spokane County began the DRAFT. — 2 - October 15, 2003 Wastewater Facilities Planning effort that culminated in December 2002 with a recommendation to construct a new .regional wastewater treatment plant in the Spokane Valley. Since then, part of the Spokane Valley has incorporated into the new City of Spokane Valley. Spokane County continues to be committed to completion of the regional wastewater facilities necessary to protect the Aquifer and provide for continued growth.. If the City of Spokane Valley desires for Spokane County to continue the STEP through its completion, we would be happy to provide that service. We have strived through the years to provide the highest level of service to our customers at the lowest cost. We continue to pursue those goals, regardless of political geography. Similarly, with regards to wastewater treatment capacity, Spokane County is committed to implementing a new regional wastewater treatment plant. However, irnplementation of such a large piece of infrastructure needs to be consistent with the desires of Spokane Valley. If Spokane Valley desires to delegate authority to Spokane County to build, own and operate a new regional wastewater facility, the County is prepared to go through with the project on behalf of the entities that can benefit from the new plant. However, if Spokane County begins the project, including the commitment of financing, the County desires to be assured that we have the ability to repay the debt using rates and charges from within the sewer utility. The County's interests concerning ownership and operation of the sewer system relate primarily to efficiencies directly related to the size of the system. The sewer system presently operated by Spokane County has grown to an adequate size that allows significant efficiencies regarding operations and maintenance. Transfer of the portion of the system within the City of Spokane Valley to the City would likely cause a significant reduction in the efficiency and effectiveness of County operations and maintenance for the remaining system(s) in the unincorporated areas. For this reason, Spokane County would be interested in continuing to own and operate the sewer system within the City of Spokane Valley. Obviously, other approaches could he considered, such as one where the City owns the sewers and the County provides operations and maintenance services. Spokane County has historically operated its sewer system on a Cost of Service approach, which is the most fair and equitable way to allocate costs to customers. The County anticipates continuing this approach, if the County continues to own and operate the sewer system within the City. Further, we have never, used utility taxes assessed against the sewer utility as a way of supporting the General Fund, and have no intentions of implementing a utility tax. Eventually, the STEP program will be completed, the regional treatment plant will be constructed, and the City of Spokane Valley will include all of the area in the Urban Growth Boundary between Liberty Lake and the City of Spokane. As we transition toward that point um time, it makes sense that sometime, perhaps 10 to 20 years from now, the ownership and operation of all of the wastewater facilities in the Spokane Valley might transfer. from Spokane County to the City of Spokane Valley. DRA.F 1 John Roskclley, Chair — 3 — October 15, 2003 In summary, Spokane County is committed to the following: • Regional wastewater treatment capacity necessary for continued regional growth and aquifer protection • Completion of the STEP projects to protect the aquifer • Provision of sewer design and construction services for STEP if so desired by the City of Spokane Valley • Implementation of new regional wastewater treatment plant capacity, if so desired by the City of Spokane Valley • Operation of the existing sewer system in unincorporated areas, as well as in the City of Spokane Valley, if so desired by the City of Spokane Valley If the City of Spokane Valley does not desire to execute an Interlocal. Agreement for wastewater management with Spokane County, we understand and will move on to management of the remainder of the system in the unincorporated areas as effectively and efficiently as possible. Under that scenario, we would work with Spokane Valley to transfer ownership of the sewers in the City, transfer treatment capacity being used by properties in the City, and transfer cash reserves that were generated within the City. The Board of County Commissioners is interested in moving the decision process along, because of our concern over the use of the SRF low - interest loan. The Department of Ecology has set a deadline of August 16, 2004 to sign a loan agreement. In order to sign the agreement, the significant questions related to ownership, Design -Build & Operations, treatment plant location, and treatment plant sizing must be resolved. If you would like to meet and have additional discussions with the Board of County Commissioners, please call us to set a meeting. Sincerely, Board of County Commissioners of Spokane County Phillip D. Harris, Vice -Chair M. Kate McCaslin, Commissioner SPOKANE COUNTY N. SIX -YEAR SEWER CONSTRUCTION CAPITAL IMPROVEMENT PROGRAM 2004 Through 2009 Prepared. By Department of Public Works Division of Utilities October 2003 SIX -YEAR SEWER CONSTRUCTION CAPITAL IMPROVEMENT PROGRAM 2004 Through 2009 Table of Contents Contents Page Introduction 1 2004 Sewer Construction Program 3 2005 Sewer Construction Program 4 2006 Sewer Construction Program 5 2007 Sewer Construction Program 6 2008 Sewer Construction Program 7 2009 Sewer Construction Program 8 Map - Spokane Valley Sewers 9 Map - North Spokane Sewers 10 6 -Year Sewer Construction Cost & Financing Summary 11 Costs for Spokane Advanced Wastewater Treatment Plant (SAVVTP) Upgrades 12 Costs for New County Wastewater Treatment Facilities 12 Introduction The purpose of the Six -Year Sewer Construction Capital Improvement Program (the "CIP ") is to delineate the County's sewer improvement priorities and associated financing and expenditures for 2004 through 2009; and, provide authorization to proceed with the engineering, right -of -way acquisition and - preparation of plans /specifications for construction of the capital improvements. Sewer Construction Program The purpose of the County's Sewer Construction Program is to expedite the construction of sanitary sewers and dramatically reduce the number of on -site sewage treatment facilities over the Spokane - Rathdrum Aquifer; and, to satisfy regulations established by the State Department of Health, State Department of Ecology, Spokane County' Health District and other regulatory agencies. This CIP details the County's planned sewer construction projects for 2004 through 2009. The CIP was developed in accordance with the accelerated schedule for completion of the Septic Tank Elimination Program as detailed in the 2001 Comprehensive Wastewater Management Plan, adopted by the Board by Resolution No. 2 -0563. The CIP includes Sewer Projects within the limits of the City of Spokane Valley. These Projects have been included in accordance with the prioritization process detailed in the CWMP. The County's pursuit of these Projects will be dependent upon agreements with the City of Spokane Valley regarding the costs, funding and schedule for such capital improvements. Wastewater Treatment Projects The projects planned by Spokane County in the area of Wastewater Treatment fall into two major categories. The first category is comprised of projects that will be undertaken jointly with the City of Spokane in order to maintain the capacity of the Spokane Advanced Wastewater Treatment Plant (SAWTP). The second category is. comprised of projects that are anticipated to be undertaken by Spokane County to increase wastewater treatment capacity. Six-Year Sewer Construction Capital Improvement Program — October 2003 Page 1 Spokane Advanced Wastewater Treatment Plant Upgrades Spokane County currently has .10 MGD (million gallons - per -day) of treatment capacity at the SAWTP. Significant upgrades are ongoing at the SAWTP in order to meet more stringent discharge requirements imposed by regulation. Spokane County participates in the cost of these projects on a "prorated share" basis. The Table, on page 12, entitled "Projection of Costs for SAWTP Upgrades" presents Spokane County's estimated share of these project costs for the years 2004 through 2009. It is anticipated that the County will pay for these improvements using Wastewater Treatment Plant Fund revenues. Additional Wastewater Treatment Capacity Based upon current flow projections, areas served by Spokane County's Sewer Utility will need additional wastewater treatment capacity by 2009, when total flows exceed the existing 10 MGD of capacity at the SAWTP. A variety of alternatives have been examined in conjunction with the preparation of the Spokane County Wastewater Facilities Plan. A conservative estimate of the cost of additional treatment capacity has been selected for financial planning purposes. At this time, it has not been determined whether the new treatment facilities will be constructed, owned and operated by Spokane County, the City of Spokane Valley, or by. a special purpose governmental body. In addition, the City of Spokane is considering the purchase of some capacity in the new facility. Spokane County recognizes that the resolution of these uncertainties may result in the transfer of these improvements to the CIP of another jurisdiction in the future. However, the County has elected for the present to include the estimated costs associated with the new treatment facility (as characterized in the County's approved Wastewater Facilities Plan) in the County's Sewer Construction CIP. The Table, on page 12, entitled "Projection of Costs for New Wastewater Treatment Facilities" presents the estimated expenditures associated with the design, siting, and construction of new treatment facilities for the years 2004 through 2008. It is anticipated that the result of these expenditures will be a new treatment facility, providing an additional 8 MGD of wastewater treatment capacity, on -line in 2009. It is expected that bonds will be sold to pay these costs, with the debt service for those bonds provided from the General Facility Charge Fund. This CIP has been adopted by the Board of County Commissioners of Spokane County by Resolution No. 3- on the day of 2003. Six -Year Sewer Construction Capital improvement Program — October 2003 Page 2 SPOKANE COUNTY 2004 SEWER CONSTRUCTION PROGRAM * (Cost Estimate & Financing in Thousands of Dollars) Project Cost Estimate Project Financing Summary 'No. Project ERUs Carnahan 454 Weatherwood / Owens 947 Sipple 228 Veradale 446 Gleneden 154 Misc Projects "" NIA Total 2,229 Project Design Const Mgmt Eng Mgmt Const Cost Cost Cost Cost $94 $187 3187 8.1,873 3148 $296 3296 $2,956 5134 $267 $267 $2,673 589 5178 5178 51,780 362 5124 $124 $1,243 $20 $40 $40 $400 $546 $1,092 $1,092 $10,924 Note. _ - ' The Sewer Construction Program Year is the calendar year in which construction is planned to begin. '" Number of ERUs equals existing ERUs. Growth ERUs are not included. • Total Project Costs are shown in 2004 dollars. "" Miscellaneous Projects include minor sewer cons(ttq ion in conjunction with Road Projects, maintenance projects end emergency repairs. "'Total Project Cost Subsidy Funding State From Reserves Grants 3679 $643 51,072 $1,015 $969 5917 $646 3611 $451 $427 3145 $137 53,962 53,750 Prepay - GFCs ments Bonds $0 $204 $815 $0 $322 $1,287 SO $291 $1,163 50 3194 $775 $0 $135 $541 $ $ $174 50 $1,189 $4,755 Total Funding $2,341 33,695 53,341 32,225 $1,553 $500 $13,656 32,341 $3,695 $3,341 S2,225 $1,553 $500 513,656 Balance $0 $0 $0 $0 $0 $0 $0 Six -Year Sewer Construction Capital improvement Program - October 2003 Page 3 Project Orchard Avenue Inland Johnston Mica Park / Sherwood Forest Parks Road Edgerton Misc Projects Total * *No. ERUs 340 26 127 257 165 277 NIA 1,192 Project Mgmt Cost $96 $46 521 $33 $54 586 520 Design Eng Cost 5356 $712 SPOKANE COUNTY 2005 SEWER CONSTRUCTION PROGRAM * (Cost Estimate & Financing in Thousands of Dollars) Project Cost Estimate $193 $93 $41 $65 $107 $173 $40 Const Mgmt Cost 5193 $93 $41 565 $107 5173 $40 $712 Const Cost 51,930 5928 5412 5650 51.071 $1,725 $400 57,116 Six - Year Sewer Construction Capital Improvement Program - October 2003 "'Total Project Cost 52,412 51,160 5515 5813 $1,339 52,157 5500 $8,895 Subsidy Funding From Reserves State Grants 51,017 5489 $217 $343 5564 $909 $211 52,058 $3,750 5558 5268 $119 5188 5310 $499 5116 Notes The Sewer Construction Program Year is the calendar year in which construction is planned to begin. Number of ERUs equals existing ERUs. Growth ERUs are not included Total Project Costs are shown in 2005 dollars. Miscellaneous Projects include minor sower construction in conjunction with Road Projects, maintenance projects and emergency repairs. Project Financing Summary GFCs '. 50 $0 50 $0. $0 $0 $0 50 Prepay- Total. merits Bonds Funding Balance 5167 5670 52,412 $80 5322 51,160 $30 5143 5515 556 $226 $813 $ $372 51,339 $150 $599 $2,157 $35 $139 5500 5617 52,469 $8,895 $0 ge 4 50 $0 $0 SO 50 59 50 SPOKANE COUNTY 2006 SEWER CONSTRUCTION PROGRAM * (Cost Estimate & Financing in Thousands of Dollars) Project 'No. ERUs Veradale Heights Vera Terrace Upriver Terrace Electric RR Misc Projects '" Total 503 205 244 334 NFA 1,2861 Project Cost Estimate Project Design Const Mgmt Eng Mgmt Const Cost Cost Cost Cost 5177 S353 $353 53,531 $93 5186 $186 $1,860 $100 5201 $201 52,008 5137 5274 $274 $2,744 $20 540 540 $400 S527 51,054 51,054 $10,543 "'Total Projoct Cost Project Financing Summary Subsidy Funding State Prepay- Total From Reserves Grants GFCs ments Bonds Funding Balance $4,414 52,325 $2,510 53,431 5500 $1,250 51,290 50 $375 51,500 5658 '$679 SO $198 $790 5613 5633 5344 5184 5736 $971 51,002 SO 5291 51,166 5142 5146 50 $42 5170 513,179 $3,634 $3,750 5344 $1,090 54,361 $4,414 50 52,325 50 52,510 SO $3,431 • 50 5500 50 513,179 50 Notes • The Sewer Construction Program Year is the calendar year in which construction is planned to begin. Number of ERUs equals existing ERUs. Growth ERUs are not included. Total Project Costs are based on 2001 estimated costs, which are then inflated by 2.5% per year to the.year of construction. Miscellaneous Projects include minor sewer construction in conjunction with Road Projects, maintenance projects and emergency repairs. Six -Year Sewer Construction Capital Improvement Program - October 2003 Page 5 SPOKANE COUNTY 2007 SEWER CONSTRUCTION PROGRAM * (Cost Estimate & Financing in Thousands of Dollars) Project Spa?dings 50 City Garden 59 Grandview Acres 342 Rockwell 316 Treniv+ood 282 Wtanderrnere 58 Misc Projects "" N/A Total 1,107 Project Cost Estimate Projoct Design Const "'Total "No. Mgmt Eng Mgmt Const Project ERUs I Cost Cost Cost Cost Cost $8 S16 S16 5155 $21 542 S42 $424 5178 5356 S356 33,563 5118 S236 5236 52,363 5116 S232 5232 52,325 $21 $42 542 $424 S20 $40 $40 S400 $483 $965 $965 59,654 Project Financing Summary Subsidy Funding State. Pre pay - From Reserves Grants GFCs monts Bonds Total. Funding Balanco $194 $530 $4,454 52,954 52,906 5530 5500 546 S78 SO 514 $56 $93 5156 S142 $28 S111 5703 51,182 51,515 $211 $844 5575 5966 5550 $172 5690 5568 5954 $532 5170 5681 5127 $213 $0 $38 5152 5120 5201 50 536 5144 512,0671 52,231 53,750 $2,740 5669 $2,677 $194 $530 $4,454 S2,954 52,906 5530 5500 312,067 50 $0 $0 $0 $o $0 30 $0 Notes The Sewer Construction Program Year is the calendar year in which construction is planned to begin. Number of ERUs equals existing ERUs. Growth ERUs ere not included. Total Project Costs are based on 2001 estimated costs, which are then inflated by 25% per year to the year of construction, Miscellaneous Projects include minor sewer construction fn conjunction with Road Projects, maintenance projects and emergency repairs. Six -Year Sewer Construction Capital improvement Program - October 2003 -__ge 6 SPOKANE COUNTY 2008 SEWER CONSTRUCTION PROGRAM * (Cost Estimate & Financing in Thousands of Dollars) Project Balance Sutterc Summeriield Westwood West Farms Belle Terre, Intl DM VI Pinery White Birch Misc Pre acts "" Total Project Cost Estimate Pro Financing Summary Project Design Const "'Total Subsidy - 'No. Mgmt Eng higmt Const Project Funding State Prepay- Total ERUs Cost Cost Cost Cost Cost From Reserves Grants GFCs ments Bonds Funding 371 5249 5249 52,485 355 3198 3198 51,976 182 3195 5195 51,946 170 S232 5232 52,316 85 S87 5174 5174 51,737 156 571 5143 3143 51,427 242 5118 5235 5235 52,354 N/A 520 540 540 3400 1,561 5732 51,464 51,464 514,641 5124 $99 $97 $116 53,10711 S957 5713 $0 52,469 5610 5454 $491 52,432 5750 S558 SO 52,895 5892 5685 SO $2,172 5311 5231 51,164 $1,783 $454 5338 5309 $2,943 5907 5676 50 5500 3154 $115 $0 518,301 55,035 $3,750 $1,964 51,510 56,042 5287 5183 $225 $268 $93 5136 $272 - S1,149 5732 5899 $1,071 $373 $545 51,088 S46 5185 53,107 $2,469 52,432 32,895 S2,172 51,783 $2,943 5500 518,301 SO SO 50 $0 SO SO 50 So 30 Notes The Sewer Construction Program Year Is the calendar year in which construction is planned to begin. • Number of ERUs equals existing ERUs. Growth ERUs are not Included. • " Total Project Costs are based on 2001 estimated oasts, which are then inflated by 2.5% per year to the year of construction. "" miscellaneous Projects include minor sewer construction in conjunction with Road Projecis,;maintenence projects and emergency repairs. Six -Year Sewer Construction Capital Improvement Program - October 2003 Pego 7 Project Green Haven Valley View Rotct►tord Acres West Ponderosa Clement Misc Projects **" * *No. ERUs 391 226 125 360 279 NfA Total 1,381 Project Cost Estimate Project 'Design Const Mgrnt Eng Mgint Const Cost Cost Cost Cost Six -Year Server Construction Capital improvement Program - October 2003 SPOKANE COUNTY 2009 SEWER CONSTRUCTION PROGRAM * (Cost Estimate & Financing in Thousands of Dollars) 5184 5368 5368 53,680 $117 $235 5235 $2,350 $87 $173 $173 51.731 $256 $512 $512 55,119 5107 $214 $214 $2,144 $20 $40 540 $400 5771 51,542 51,542 515,425 ***Total Project Cost 54,600 52,937 52,164 56,399 52,680 $500 519,281 Notes The Sewer Construction Program Year is the calendar year in which construction is planned to begin. Number of ERUs equals existing ERUs. Growth ERUs are not included. "' Total Project Costs are based on 2001 estimated costs, which are then inflated by 2.5% per year to the year of construction. "" Miscellaneous Projects include minor sewer construction in conjunction with Road Projects, maintenance projects end emergency repairs. Project Financing Summary Subsidy Funding State Prepay - From Reserves Grants GFCs mei is Bonds 51,482 -$895 50 5445 51,779 5946 5571 $0 5284 S1,136 5697 $421 50 5209 $837 52,062 $1,245 $0 5619 52,474 $864 $521 SO $259 51,036 $161 $97 SO $48 5193 $6,212 53,750 50 51,864 $7,455 Total Funding 54,600 52,937 52,164 56,399 $2,680 $500 519,281 , Balance ";ge 8 50 50 $0 $0 $0 50 SO 0 2 _\\ .1800 26 13266 6500 W 4 t] 4 z ill 2 11 +L 0 0 cri ur 23 36 01 }2 0 0 as n Map: Spokane County Utilities G.J.Q. 30 1 0 .31 6 01 0 0 P4, 32 65 0 0 m cv } W F z fl! Z FZ {r 19 iti ' 1r k- z ' 4 � I n - 1rg a IG z W W 0 0 rn 72 11 Q 0 L r.o 34 12 . E r 31 31 6 44TH eir Q 0 D F cO 29 0 ?Pi ra 6 N FRANCIS 32 aA 41LnIV W€LLESLEY - EUCLID a R Z.-1 _ 16 CD SP 551Ft J 116TH 32ND ai 09 0 0 CJ Spokane Valley Sewers Six Year Capital Improvement Program Note: Project Boundaries Are pprox mate Arid May Change With Further Engineering. Se E Legend UGA Boundary Aquifer Sensitive Area City of Spokane/ Spokane County Service Boundary Municipal Areas Sewer Project Priorities Sewered Projects (Through 2003) 6 Year CIP (2004 -2009) CWMP 20 Year Program (Estimated Completion 2010) City of Spokane Valley tember, 2003 1 � L 11000 22 31 0 0 BALLAPW 21 ' AUSTIN North Spokane Sewers Six Year Capital Improvement Program i3 24 3s 3' • 22 1 0 0 19 100 1,50a 27 76 - 15 • v Note: Ruler to Va1M4Y CIP Main let Lapend information Six -Year Sewer Construction Capital Improvement Program - October 2003 SPOKANE COUNTY 6 -YEAR SEWER CONSTRUCTION COST & FINANCING SUMMARY (Cost Estimate & Financing in Thousands of Dollars) Project Cost Estimate Project Design Const 'Total Mgmt Eng Mgmt Const Project Cost Cost Cost Cost Cost Subsidy -No. Funding State Year ERUs Prepay= From Reserves Grants GFCs ments Bonds 2004 2,229 5546 51,092 $1,092 510,924 S13,656 53,962 _ 53,750 50 81,189 54,755 $13,655 50 2005 1,192 5356 $712 8712 57,116 58,895 S2,058 $3,750 $0 5617 52,469 58,895 $0 2006 1,286 S527 51,054 51,054 510,543 513,179 53,634 $3,750 5344 $1,090 $4,361 513,179 SO 2007 1,107 5483 5965 8965 59,654 512,067 52,231 $3,750 $2,740 $669 $2,677 512,067 50 2008 1,561 S732 $1,464 51,464 $14,641 $18,301 $5,035 2009 1,381 83,750 51,964 $1,510 56,042 518,301 50 $1,542 5771 51,542 515,425 519,281 56,212 53,750 $0 51,864 $7,455 $19,281 $0 Total 5,814 $3,415 $6,830 56,830 568,303 585,3781 523,132 $22,500 55,048 $6,940 527,759 585,3781 SO Notes The Sewer Construction Program Year is the calendar year in which construction is planned to begin. " Number of ERUs equals existing ERUs. Growth ERUs are not included. Project Financing Summary Total Funding Balance Page 11 Cost Eloment SPOKANE COUNTY COSTS FOR SPOKANE ADVANCED WASTEWATER TREATMENT PLANT (SAWTP) UPGRADES ( Estimates in Thousands of Dollars) 2004 2005 2006 2007 2008 2009 Total Upgrade Costs at SAWTP for Water Quality 54,101 $1,221 51,665 5626 51,135 S6,083 514,832 Notes: - The 2004 -2009 estimates were provided by the City of Spokane, Wastewater Management. - Funds for the SAWTP Upgrades will come from the Wastewater Treatment Plant Fund. SPOKANE COUNTY COSTS FOR NEW WASTEWATER TREATMENT FACILITIES (Estimates in Thousands of Dollars) Cost Elements 2004 2005 2006 2007 2008 2009 Totals Design/Build/Operate Engineering, Management and Legal Services 52,630 $250 $250 5250 5150 $0 $3,530 Land - Pump Stations & Treatment Plant $900 $1,100 S900 $0 . 50 50 52,900 Conveyance - Design /Bid /Build Costs 5310 52,000 $6,000 56,000 50 $0 $18,310 Wastewater Treatment Plant- Design /Build Costs 50 $14,000 520,000 530,000 510,000 $0 574,000 Totals $3,840 517,350 $29,150 638,250 510,150 50 598,740 Annual Debt Service Calculation 2004 2005 2006 2007 2008 2009 Paymerit from Cash Reserves 53,840 50 50 50 SO $0 Debt Amount 50 50 517,350 546,500 584,750 594,900 Annual Debt Service 50 $0 51,392 53,731 56,800 $7,615 ,Votes: -- A site for the WWTP has not yet been determined. - The above estimates are based upon the following assumptions: - New 8 million-gallon-per-day plant on the Stockyards site, with flows starting in 2009. - Outfall to Rebecca Street from the Wastewater Treatment Plant (IMP) site. - Pump Station F. Force Main from Spokane Valley interceptor to WWTP. - Pump Station d Force Main from North Valley Interceptor to tM'/TP. - Design/Build/Operate contract for the treatment plant. - Design/Bid /Build public works contract for the conveyance projects. - "Annual Debt Service" is assumed to commence for a given expenditure in the year following the expenditure. The amount shown for Annual Debt Service" includes the astbnated debt service for cumulative expenditures and assumes the annual sale. of 20 -year bonds at 5% interest rates. In actuality, a portion of the annual Costs may be paid from available reserves, rather than from bond proceeds.. For those years where the Debt Amount" is listed at 80, it is assumed that tho previous year's expenditures were paid from reserves. The primary source of funding is the General Facilities Charge Fund SIY - Year Sowar Construction Capital Improvement Program - October 2003 Page 12 Memorandum Date: September 29, 2003 To: Neil Kersten, City of Spokane Valley Public Works Director From: N. Bruce Rawls .1 CC: Kevin Cooke, Sewer Planning and Design Manager RE Capital Facilities Rates for 2004 Program Neil: Attached is a copy of the calculation sheet for setting the Capital Facilities Rates (CFR) for the 2004 Program projects. The calculation sheet is prepared on the basis that a uniform CFR will be set for both 2004 and 2005. Therefore, the capital costs on line 1 include both years of construction. However, we plan to only set the CFR for 2004 initially, because of the uncertainty of whether an increase in the General Facilities Charge's (GFC's) will be necessary next year. The increase in the GFC will hinge on the impacts of reduced revenues from sales taxes and Real Estate Excise Taxes, but may be offset by the SRF loan if it materializes. Next year, we may need to increase GFC's and therefore increase CFR's for year 2005 STEP projects. Note that the calculation is based on the assumption that the Board will approve eliminating the subsidy on GFC's and replacing it with a 40 percent subsidy on the line charge. In the past there was a 25 percent subsidy on the GFC and line charge together. In essence this policy change will eliminate subsidies on new development and provide the same effective subsidy to property owners in the STEP projects as before the policy change. We anticipate preparing a resolution on October 14 to schedule a Board hearing on setting the CFR's. Give Kevin Cooke or myself a call if you have any questions on this. UTILIT[6 D1v1: i ©N N. Bruce pawls, PE., Utilities Director A DIVISION OF THE PUBLIC WORKS DEPARTMENT 1026 W. Broadway • Spokane, WA 99260-0434) • (509) 477 -3604 FAX: (509) 477 -4715 TDD: (509) 477 -7133 SPOKANE COUNTY DIVISION OF UTILITIES 2004 -2005 25- Sep -03p TOTAL COST CAPITAL FACILITIES RATE CALCULATION { �. OF PROJECTS, 2004 -2005 = $21,551,200.00 2.00% IN TERIM FINANCING COSTS @ + $431,024.00 TOTAL COSTS _ - _ - PLUS INTERIM FINANCING = S21,982,2 GRANT FUNDING FROM D.O.E. - ($7,500,000.00) TOTAL COSTS LESS GRANT FUNDS = _ $14,482,224.00 SUBSIDY FUNDING FROM RESERVES @ 40.00% - (55,792,889.60) 1 BALANCE OF COSTS TO BE DISTRIBUTED = 58,689,334.40 - - - TOTAL ESTIMATED 1 I NUMB ER OF ERUs 3,421 COST PER ERU FOR LOCAL CONSTRUCTION = 52,540.00 GENERAL FACILITY CHARGE (GFC) PER ERU + 52,510.00 CAPITAL FACILITES RATE (CFR) PER ERU = 55,050.00 CALCULATION OF MONTHLY CFR ESTIMATE BOND INTEREST RATE 6.00% ___. . __ _ ._ CFR PER ERU 1 - S5,050.00 -- -- BOND ISSUANCE TOTAL AMOUNT COST @ 1.30% - 565.65 FINANCED S5,115.65 per month RESULTING MONTHL AYMENT 1 _ 536.65 _ .1 MO__NTHL_Y PAYMENT COMPONENTS: per month P per month � _ CONSTRUCTION COST 510.58 GFC COMPONENT 1 $10.46 BOND ISSUANCE COMPONENT $0.27 per month INTEREST COMPONENT 515.33 per month DRAFT DRAFT Si�kan Valley Memorandum To: Councilmembers From: Dave Mercier, City Manager Date: October 21, 2003 Re: City Legislative Agenda Discussion 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall @spokanevalley.org The Association of Washington Cities Board of Directors scheduled eleven Regional Meetings around the state. Tonight, Council will hear a briefing of the AWC Regional Meeting held October 15, 2003, at the Davenport Hotel in Spokane. The purpose of the meeting is to engage discussion with the region's municipal leaders on regional challenges and opportunities for the next 3 -5 years in the areas of fiscal well- being, infrastructure, intergovernmental partnerships, and services. To: Council & Staff From: City Manager Re: Draft Schedule for Upcoming Council Meetings DRAFT ADVANCE AGENDA For Planning Discussion Purposes On.I.y as of October 16, 2003 11:00 a.m. Please note this is a work in progress; items are tentative October 28, 2003 Regular Meetint! 6:00 p.m. (due date Oct 17] 1. PUBLIC HEARING: CDBG Project Review [15 minutes] 2. Old Business: Motion Consideration: Hotel /Motel Ratification Tourism Allocations [10 minutes] 3. Proposed Bond Ordinance — Second Reading [5 minutes] 4. Proposed Franchise Ordinance for One - EIGHTY Networks, Inc.— First Reading [15 minutes] 5. Proposed Property Tax Ordinance Fixing Amounts to be Raised — First Reading [15 minutes] 6. Seven (7) Proposed Ordinances approving Comp Plan Amendments — First Reading [40 minutes] 7. Proposed Ordinance Adopting Commute Trip Reduction Plan for Major Employers- First Reading [10 minutes] 8. Proposed Resolution Replacing Resolution 02 -05 Providing for Posting of the Agenda [5 minutes] 9. Proposed Intergovernmental Agreement with Spokane County for Implementation of Commute Trip Reduction Plan [10 minutes] 10. Motion Consideration: Appeal Liberty Lake's Comprehensive Plan [15 minutes] 11. Administrative Reports: [no public comment] Step Agreement and Sewer /Storm water Ordinance Discussions [30 minutes] 12. Information Only: [no public comment] Status of Previous Public Comments /Concerns Planning Commission Minutes Department Monthly Reports [estimated meeting time: 160 minutes* ] November 4, 2003 Study Session 6:00 p.m. [due date Oct 24] : Formal Vote on Submission of applications on CDi3G — Greg McCormick (15 minutes) 2. Adult Entertainment Discussion — Scott Kuhta/Cary Driskell (10 minutes) 3. Discussion of Towing Ordinance —Cary Driskell (10 minutes) 4. Proposed Emergency Management Services Interlocal Agreement — Cal Walker/Nina Regor (15 minutes) 5. Recreation Program /Policy Discussion — Mike Jackson (10 minutes) 6. Proposed Property Tax Levy Discussion — Ken Thompson (20 minutes) 7. Presentation of Proposed Department Budgets — Department Managers (60 minutes) 8. Council Check in — Dave Mercier (10 minutes) 9. Advance Agenda Additions — Mayor DeVleming (5 minutes) 10. City Manager Comments — Dave Mercier (10 minutes) TOTAL MINUTES: 165 Max mtg time: 150 minutes November 6 " at 6 p.m.. Joint Meeting with City Council and Spokane Valley Planning Commission, Spokane Valley City Council Chambers Advance Agenda — Draft Wage 1 of 3 Revised 10/16/2003 10:59 AM (November 11, 2003 Regular Meeting falls on Veteran's Day) Wednesday, Nov 12, 2003 Regular Meeting 6:00 p.m. (due date Oct 311 1. PUI3LIC HEARING: Budget [30 minutes] 2. Proposed Franchise Ordinance for OneEIGHTY Networks, Inc — Second Reading [10 minutes] 3. Proposed Property Tax Ordinance Fixing Amounts to be Raised — Second Reading [ 10 minutes] 4. Seven (7) Proposed Ordinances approving Comp Plan Amendments — Second Rcading[20 minutes] 5. Proposed Ordinance Adopting Commute Trip Reduction Plan for Major Employers - Second Reading [15 minutes] 6. Proposed Sewer /Stormwater Ordinance — First Reading [15 minutes] 7. Proposed Towing Ordinance — First Reading [15 minutes] 8. Agreement for Sewer Extensions and Operation (STEP) [15 minutes] 9. Library Service Interlocal Agreement [20 minutes] 10. Motion Consideration: Council Sets Final Budget Hearing for November 25, 2003 [5 minutes] 11. Administrative Reports: [no public comment] a. Police Station Purchase and/or Maintenance and Operation Agreement [20 minutes] 12. Information Only: [no public comment] Status of Previous Public Comments /Concerns Minutes of Planning Commission Fire District Annexation Issues [estimated meeting time: 175 minutes* ] November 18, 2003 Study Session 6:00 p.m. Idue date Nov 71 1. Proposed Library Agreernents — Nina Regor (10 minutes) 2. Comprehensive Plan Parks & Open Space Element Discussion — Marina Sukup (20 minutes) 3. Flood Plain Resolution and Ordinance — Marina Sukup (20 minutes) 4. Comprehensive Plan Utilities Element Discussion — Marina Sukup (20 minutes) 5. GMA Steering Committee Interlocal Agreement — Rich Munson (15 minutes) 6. Right -of -way and Cross Circulation Between Appleway & Sprague Discussion - Neil Kersten (20 minutes) 7. Wastewater Issues Discussion — Neil Kersten ( 20 minutes) 8. Advance Agenda Additions — Mayor DeV leming (5 minutes) 9. City Manager Comments — Dave Mercier (10 minutes) TOTAL MINUTES: 140 Max mtg time: 150 minutes 'NOTE: Copies of preliminary budget will be available to the public no later than November 20] November 25.2003 Regular Meeting 6:00 p.m. (due date Nov 14] 1. PUBLIC HEARLNG: Adoption of 2004 Budget [20 minutes] 2. Sewer /Siormwater Ordinance — Second Reading [15 minutes] 3. Proposed Towing Ordinance — Second Reading [10 minutes] 4. Annual Appropriation Ordinance — first Reading [15 minutes] 5. Adoption of Proposed Fee Resolution for 2004 [15 minutes] 6. Council Consideration of Hotel /Motel Grant Proposals for 2004 [30 minutes] 7. Administrative Reports: [no public comment] 8. information Only: [no public comment] Status of Previous Public. Comments /Concerns Planning Commission Minutes Department Monthly Reports [estimated meeting time: 105 minutes* ] Advance Agenda — Draft Page 2 of 3 Revised 10/16/2003 10:59 AM December 2, 2003 Study Session 6:00 p.m. [due date Nov 21] I. Wastewater Issues Discussion — Neil Kersten ( 20 minutes) 2. Comprehensive Plan Facilities Element Discussion — Marina Sukup (20 minutes) 3. Council Check in — Dave Mercier (10 minutes) 4. Advance ,Agenda Additions — Mayor DeVleming (5 minutes) 5, City Manager Comments — Dave Mercier (10 minutes) TOTAL MINUTES: 65 Max mtg time: 150 minutes December 9 — 13, 2003 National League of Cities (NLC) Congress of Cities, Nashville, Tennessee December 9, 2003 Rcvular Meeting 6:00 p.m. 1. Annual Appropriation Ordinance — Second Reading 2. Administrative Reports: [no public comment] 3. Information Only: [no public comment] Status of Previous Public Comments/Concerns Minutes of Planning Commission December 16, 2003 Study Session 6:00 p.m. [due slate Dec 51 1. Wastewater Issues Discussion — Neil Kersten ( 20 minutes) 2. Advance Agenda Additions — Mayor DeVleming (5 minutes) 3. City Manager Comments — Dave Mercier (10 minutes) December 23. 2003 Regular Meeting 6:00 p.m. 1. Administrative Reports: [no public comment] 2. Information Only: [no public comment] Status of Previous Public Comments /Concerns Planning Commission Minutes Department Monthly R.eports December 30. 2003 Study Session' - NO MEET1.NG January 13. 2004 Regular Meeting 6:00 p.m. I . Administrative Reports: no public comment] 2. Information Only: [no public comment] Status of Previous Public Comments /Concerns Minutes of Planning Commission [estimated meeting time: minutes* ] [due date Dec 12] January 6, 2004. Study Session 6:00 p.m. [due date Dec 26] 1. Appointments of Council to Standing Committees: Finance, Public Safety, Community Economic Development, Public Works — Dave Mercier (25 minutes) 2. Council Check in — Dave Mercier (10 minutes) 3. Advance Agenda Additions — Mayor DeVleming (5 minutes) 4. City Manager Comments — Dave Mercier (10 minutes) TOTAL MINUTES: 50 Max mtg time: 150 minutes [due date Jan 2] ]* estimated meeting time does not include time for public comments] TOTAL MINUTES: 55 Max mtg time: 150 minutes [estimated meeting time: minutes* ] [estimated meeting time: minutes* ] Advance Aeenda — Drat Page 3 of 3 Revised 10/162003 10:59 AM