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2003, 11-25 Regular Meeting
AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR M Tuesday, November 25, 2003 CITY 1LALL AT REDWOOD PLAZA 11707 East Sprague Avenue. Fiat Floor r' 6:00 P.M. Council Requests All Electronic Devices be Turned Off During Council Meeting CALL TO ORDER PLEDGE OF ALLEGIANCE ENVOCATION: Pastor Dan Bonney. Opportunity Christian Fellowship ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMICITEE, BOARD. LIAISON SUMMARY REPORTS MAYOR'S REPORT: PUBLIC COMMENTS For members of the Public to speak to the Council regarding matters NOT on the Agenda Please state your name and address for the record and limit remarks to three minutes. 1. PUBLIC HEARING: a. Proposed Amendment to 2003 Budget (1) Open Public Hearing; (2) Citizen Cotments; (3) Close Public Hearing b. Proposed Adoption of' 2004 Budget (1) Open Public hearing; (2) Citizen Comments; (3) Close Public Hearing 2. CONSENT AGENDA Consists of items considered routine which arc approved as a group- A Councilmember may remove an item from the Consent Agenda to be considered separately. a. Approval of Regular Council Meeting Minutes of November 12, 2003 b. Approval of Study Session Minutes of November 18, 2003 c. Approval of Claims: $453.818.17 d. Approval of Payroll: $102,769.55 c. Approval of Resolution 03 -051 Authorizing Participation in Flood Insurance Program f. Approval of Resolution 03-052 Establishing Safety in Workplace Program n/-e NEW BUSINESS 3. Proposed Ordinance 03-095 Amending 2003 Budget — First Rending [public comment] 4. Proposed Annual Appropriation Ordinance 03-096 for2004 Budget - First Reading [public comment] 5. Proposed Ordinance 03 -097 Amending Chapter Relating to Adult Retail Businesses - First Reading [public continent] 6. Adoption of Proposed Fee Resolution 03 -053 for Calendar Year 2004 [public comment] 7. Motion Consideration: Approval of Library Agreement [public comment] 8- Motion Consideration: Confirming Mayor Appointments to Boards and Commissions [public comment] Council Agenda 11- 25-413 Regular Meeting Page 1 of 2 PUBLIC COMMENTS (Maximum of three minutac please; state your name and address for the record) ADMLNISTRAT VE REPORTS: [no public comment] 9. Municipal Code Ordinance Discussion 10, Towing Ordinance Discussion INFORMATION ONLY: 'no public commcntl 11 Joint Council/Planning Commission Note 12. Department Monthly Reports ADJOURNMENT FUTURE SCHEDULE Regular Council Meetings are generally held 2'' and 4 Tuesdays, beginning at 6:00 p.m. Council Study Sessions are generally held 1', 3 and 5th Tuesdays, beginning at 6:00 p.m. Other Upcoming Meetings/Events: November 27 & 28, 2003 - Thanksgiving Holiday. Civ Hall Closed December 2, 2003; 6:00 p.m. Regular Council Meeting December 4. 2003, 5:30 p.m. Celebration of Lights, L=City Mall December 9. 2003 — No Council Meeting or Counci1 Study Session December 9 —13, 2003: National League of Cities (NEC) Congress of Cities. Nashville, TN NOTICE: lndividuaLs planning to attend the meeting who require special astitnntice to ncxnmmalate physical. hearing, or uthrt impartments, plcnse contact the City Ctak at 009)421-IOW u stem m pos ible sr that arru gctnents may be made_ Council Agenda 11.25-03 Regulttr Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 11 -25 -2003 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business x public hearing ❑ information J admin. report ❑ pending legislation AGENDA ITEM TITLE : Public Hearing to Amend 2003 Budget GOVERNING LEGISLATION: State law requires a public hearing and an amendment to our budget when we believe we will exceed our appropriations. PREVIOUS COUNCIL ACTION TAKEN: The City budget for 2003 was adopted in March of this year and amended in September. The City Council authorized a bond sale to finance a portion of Center Place and several street projects. BACKGROUND: Amendments to the 2003 budget are needed to allow for the start of construction and the payment of bond sale costs for both Center Place and the street projects. These costs will be paid with bond sale proceeds. OPTIONS: Amending the budget is the only viable option. The City could decide not to construct these projects but the bond sale costs would still need to be paid, requiring a budget amendment. RECOMMENDED ACTION OR MOTION: A motion to conduct the first reading of the 2003 budget amendment ordinance is recommended. BUDGET /FINANCIAL IMPACTS: Passage of this ordinance will provide the budget authorization to move ahead with these projects. STAFF CONTACT: Ken Thompson, Finance Director AN ORDINANCE AMENDING ORDINANCE NO. 62 PASSED BY TELL CITY COUNCIL ON MARCH 27, 2003 AND ENTITLED "AN ORDINANCE OF TI{E CITY OF SPOKANE VALLEY, WASHINGTON ADOPTING A BUDGET FOR THE PERIOD OF MARCH 31, 2003 THROUGH DECEMBER 31, 2003 APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS;" AS AMENDED BY ORDINANCE NO 79. WHEREAS, subsequent to the adoption of the annual budget, it has become necessary to make changes by adding appropriations and transferring funds in order to properly perform various City functions, services and activities; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the annual budget was passed by the City Council; and WHEREAS, the. City Council has determined that the best interests of the City are served by amending the adopted budget as set forth herein. follows: The following budget amendments are made: CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASI•IINGTON ORDINANCE NO. 03-095 NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as Section 1. Budget Amendment. The Budget for the nine months ending December 31, 2003, and each item, appropriation, and fund are hereby revised as follows. A. The "Mirabeau — CenterPlac.e Capital Project Fund" is amended to provide additional appropriations in the amount of $200,000 for construction of a regional conference /special events center. B. The "2003 Street Bond Fund" is amended to provide additional appropriations in the amount of $2,430,000 for construction of street projects. The 2003 City budget is amended to provide additional appropriations in the amount of $2,630,000 funded through bond sale proceeds. Section 2. Funds Appropriated. To facilitate the above budget amendments from the estimated revenues, including beginning fund balances for each separate fund, the appropriations and the aggregate total for all funds combined for the period March 31 through December 31 are set forth in summary form. The following chart shows the beginning appropriation, amendment and total appropriation. Ordinance 03 -095 amending 2003 budget Page 1 of 2 FUND BEGINNING APPROPRIATION AMENDMENT TOTAL APPROPRIATION 1. General 514,504,400 $14,504,400 2. Street 3,941,315 3,941,315 3. Arterial Street 400,000 400,000 4. Hotel /Motel 200,000 200,000 5. County City l..oan 50,500 50,000 6. 2003 Street Bond -0- 2,430,000 2,430,000 7. Capital Projects 550,000 550,000 8. Special Capital Projects 550,000 550,000 9. Street Capital Projects 1,500,000 1,500,000 10. Sewer 1,000,000 1,000,000 11. Stormwater Management 555,000 555,000 12. Equipment Rental & Replacement 70,525 70,525 13. Mirabeau — CenterPlace 300,000 200,000 500,000 Total $23,621,740 $2,630,000 526,25 1,740 Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of , 2003. ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Cary P. Driskell, Deputy City Attorney Date of Publication: Effective Date: Michael DeVleming, Mayor Ordinance 03-095 amending 2003 budget Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 25, 2003 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business X public hearing 0 information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Public Hearing — 2004 Proposed Budget GOVERNING LEGISLATION: State law requires a hearing on the 2004 Budget PREVIOUS COUNCIL ACTION TAKEN: A hearing on proposed revenues for 2004 was held on October 14. A second public hearing was held on November 12. The City Clerk provided public notice when the City Manager filed his preliminary budget in October. The City Council has discussed the budget process, goals, outside agency requests and/or other budget related issues at almost every meeting since August. Public notice of this budget hearing was published in the newspaper on November 11 and 18. BACKGROUND: State law requires a public hearing before the City adopts the Proposed 2004 Budget. The public hearing on November 25 provides citizens an opportunity to comment on the budget. OPTIONS: The City Council could elect to hold the hearing at a later date. However, the hearing must be held and the ordinance passed prior to December 31, 2003. RECOMMENDED ACTION OR MOTION: A motion to conduct the first reading of the 2004 Budget Ordinance is recommended. BUDGET /FINANCIAL IMPACTS: Once passed, this will be the adopted budget for 2004. STAFF CONTACT: Ken Thompson, Finance /Administrative Services Director FUND ESTIMATED REVENUE /APPROPRIATION GENERAL S26,356,316 STREET 3,773,184 ARTERIAL STREET 600,000 TRAILS AND PATHS - HOTEL/MOT.EL 300,000 DEBT SERVICE LTGO 2003 800,000 CAPITAL PROJECTS 180,000 SPECIAL CAPITAL PROJECTS 300,000 STREET CAPITAL PROJECTS 3,219,700 /. N CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHENGTON ORDINANCE NO. 03 -096 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2004 THROUGH DECEMBER 31, 2004 APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least sixty (60) days before the beginning of the City fiscal year beginning January 1, 2004 and ending December 31, 2004; and WHEREAS, the City Manager in consultation with the Finance Director and Department Heads has prepared and placed on file with the City Clerk a preliminary budget together with an estimate oldie amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and \W EEREAS, notice was posted and published on November 1 1th and November 18 that the City Council in the City of Spokane Valley would meet and receive public comment in the City Council Chambers prior to the adoption of the budget; and WHEREAS, following the fling of the preliminary budget with the City Clerk, notice of the same and a hearing on the budget, the City Council desires to adopt the 2004 budget, including all allowances and appropriations for each item, department, classification and fund so that a balanced budget, where appropriations are limited to the estimated revenues, is adopted for the City. follows: NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as Section 1. Adoption of 2004 Budget. The budget for the City of Spokane Valley for the year 2004 is hereby adopted as the balanced budget of the City with appropriations limited to the total estimated revenues of the City. The final budget for 2004 is attached hereto and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes the total estimated revenues and appropriations for each separate fund plus the aggregate total for all such funds are set forth as follows: S:kbainbridge \Ordinanc+s\nnnual appropriation ordinance 2004.doc. Pace 1 of 2 M.IRABEAU PT. CAPITAL PROJECT 9,500,000 STREET I3ND CAPITAL PROJECTS 2,430,000 STORMWATER MGMT. 518,700 EQUIP. RENTAL/REPLACEMENT 28,600 RISK MGMT. $ 137,500 The total balance of all funds appropriated for the year 2004 is $48,144,000. Section 2. Positions and Salary Schedules. The various positions and salary ranges for City Employees are attached to this Ordinance as Appendix "A." Section 3. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and the Association of Washington Cities. Section 4. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City ATTEST: PASSED by the City Council this day of , 2003. Christine Bainbridge, City Clerk Approved As To Form: Cary P. Driskell, Deputy City Attorney Date of Publication: Effective Date: Michael DeVleming, Mayor S;Icbminhridgelordinanc&annual appropriation ordinance 2O04.doc Page 2 of 2 Position Title Grade 2004 Range City Manager Unclassified Deputy City Manager 21 $ 7,020 - $ 9,000 Community Development Director 21 7,020 - 9,000 Finance Director 21 7,020 - 9,000 Public Works Director 21 7,020 - 9,000 Parks and Recreation Director 19 5,686 - 7,290 City Engineer 19 5,686 - 7,290 Planning Manager 18 5,118 - 6,561 Building Official 18 5,118 - 6,561 Senior Engineer 17 4,606 - 5,905 Deputy City Attorney 16 4,145 - 5,314 City Clerk 16 4,145 - 5,314 Senior Planner 16 4,145 - 5,314 Accounting Manager 16 4,145 - 5,314 IT Specialist 15 3,731 - 4,783 Associate Planner 15 3,731 - 4,783 Assistant Engineer 15 3,731 - 4,783 Public Works Superintendent 15 3,731 - 4,783 Accountant/Budget Analyst 14 3,358 - 4,305 Administrative Analyst 14 3,358 - 4,305 Assistant Planner 14 3,358 - 4,305 Building Inspector II 14 3,358 - 4,305 Plans Examiner 14 ' 3,358 - 4,305 GIS Technician 14 3,358 - 4,305 Engineering Technician 14 3,358 - 4,305 Maintenance /Construction Inspector 13 -14 3,022 - 4,305 Recreation Coordinator 13 -14 3,022 - 4,305 Code Enforcement Officer 13 3,022 - 3,874 Building Inspector I 13 3,022 - 3,874 Planning Technician 13 3,022 - 3,874 Deputy City Clerk 12 -13 2,720 - 3,874 Senior Center Specialist 12 -13 2,720 - 3,874 Maintenance Worker II 12 2,720 - 3,487 Administrative Assistant 11 -12 2,448 - 3,487 Permit Specialist 11 -12 2,448 - 3,487 Accounting Technician 11 -12 2,448 - 3,487 Maintenance Worker I 10 -12 2,203 - 3,487 Office Assistant II 10 -11 2,203 - 3,138 Office Assistant I 9 -10 1,983 - 2,824 Recreation Assistant 5 1,301 - 1,668 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Proposed 2004 Salary Schedule 69 DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Wednesday, November 12, 2003 Mayor DeVleming welcomed everyone to the 31 ' official council meeting, and called the City of Spokane Valley Regular Meeting to order at 6:00 p.m. Attendance: Councilmembers: Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denen.ny, Councilmember Mike Flanigan, Councilmember Richard Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember Staff Present: Dave Mercier, City Manager Nina Regor, Deputy City Manager Stanley Schwartz, City Attorney Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Mike Jackson, Parks & Recreation Director Marina Sukup, Community Development Director Cal Walker, Police Chief Tom Scholtens, Building Official Kevin Snyder, Current Planning Manager Sue Pearson, Deputy City Clerk Chris Bainbridge, City Clerk PLEDGE OF ALLEGIANCE: Mayor DeVleming led the Pledge of Allegiance. INVOCATION: Pastor Darrell Cole, Spokane Valley Wesleyan Church gave the invocation. ROLL CALL: City Clerk Bainbridge called roll. APPROVAL. OF AGENDA: City Manager Mercier noted two changes to the agenda: removal of item 43 to be brought back at the next regular council meeting; and adding item #7A, rnotion consideration regarding potential action to the Eastern Washington Growth Management Hearing .Board. It was moved by Mayor DeVleming and seconded by Councilmember Taylor to approve the agenda as amended Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Deputy Mayor Wilhite: said she spoke to individuals who came to the City looking for some sites; and that she attended a tour of one of Avista's Power Plants. Councilmember Munson: reported that he attended the Central Valley School District's linkage committee meeting, and that the reason for this committee is to examine schools in the District in all three municipalities (County, City of Spokane Valley and City of Liberty Lake), to see if there are changes warranted regarding size, location, etc. Council Minutes 11 -12-03 Page 1 of 4 Date Approved by Council; DRAFT Councilmember Taylor: explained that the "Pizza With the Mayor" was held at Valley Christian School, and then later at East Valley High School, to discuss the upcoming youth outreach program and teen council that we want to have in the City, and that we look forward to meeting with the remaining high schools. Councilmember Schimmels: said that the joint meeting with Council and the Planning Commission was well received, and that there was good sharing of information and ideas. MAYOR'S REPORT: Mayor DeVleming reminded everyone of the upcoming tree lighting ceremony scheduled for December 4. PUBLIC COMMENT: Jon Eliassen, Frank Tambari and Lane Guin all of the Economic Development Council, expressed their appreciation to the City Council for its support by including the $55,000 allocation for the EDC. 1. PUBLIC HEARING: Mayor DeVleming opened the hearing at 6:15 p.m. Finance Director Thompson stated that tonight's hearing is one of several required on the budget, and went over what has transpired thus far regarding the budget and of the remaining steps necessary to adopt the 2004 budget. Mayor DeVleming invited public comment; none was offered. Mayor DeVleming closed the public hearing at 6:18 p.m. 2. CONSENT AGENDA: After City Clerk Bainbridge read the Consent Agenda, it was moved by Councilmember Munson and seconded by Councilmember Denenny to approve the consent agenda as presented. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 1 Removed from the agenda; to be discussed at the next regular council meeting. 4. Proposed Property Tax Ordinance No. 03 -086 Fixing Amounts to be Raised — Second Reading. After City Clerk Bainbridge read the ordinance by title, it was moved by Mayor DeVleming and seconded by Councilmember Flanigan, to approve Ordinance 03 -086. City Manager Mercier explained that this ordinance stimulates the first levying of taxing for the community and is based upon the assessed valuation as determined by the County's assessor's office; that it is provided for in the budget to adjust downward if necessary once final figures are received from the assessor's office. Mayor DeVleming invited public comment; none was offered. It was also mentioned that the tax rate is lower than the current rate. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried 5. Proposed Ordinance No. 03 -087 Adopting Commute Trip Reduction Plan for Major Employers — Second Reading. After City Clerk Bainbridge read the ordinance by title, it was moved by Councilmember Munson and seconded by Councilmember Flanigan to approve Ordinance 03 -087. Deputy City Attorney Driskell briefly discussed the ordinance and stated that there have been no changes since the first reading. Mayor DeVleming invited public comment; none was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion curried. 6. Motion Consideration: Approval of Intergovernmental Agreement with Spokane County for Implementation of Commute Trip Reduction Plan. It was moved by Councilmember Munson and seconded by Councibnember Flanigan to approve the intergovernmental agreement between the City of .Spokane Valley and the County of Spokane Council Minutes 11 -12 -03 Page 2 of 4 Date Approved by Council: DRAFT regarding the Commute Trip Reduction Program. Deputy City Attorney Driskell explained that this is the agreement coinciding with the just approved Ordinance, and if approved, the County will continue to run the program. Mayor DeVleming invited public comment; none. was offered. Vote by acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 7. Motion Consideration: Set Final 2004 Budget Hearing for November 25, 2003. It was moved by Mayor DeVleming and seconded by Councilmember Flanigan to set November 25, 2003 as the date for the final public hearing on the 2004 budget. City Manager Mercier explained that a motion is necessary to formally set the final 2004 budget hearing as provided in RCW 35A.34. Mayor DeVleming invited public comment. None was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 7A. Consideration Regarding Potential Action to the Eastern Washington Growth Management Hearing Board. It was proved by Councilmember Taylor and seconded by Councilmember Flanigan that staff be authorized to appeal Liberty Lake's Comprehensive Plan to the Eastern Washington Growth Management Hearing Board. Deputy City Attorney Driskell explained that the purpose for this "friendly appeal" is to have additional discussions with Liberty Lake on some urban reserve areas adjacent to the border of both cities, as those discussions have not taken place, and this action would grant that we can have those discussions regarding future planning for these areas; and that it also preserves some rights for the City of Spokane Valley. Mayor DeVleming invited public comment; none was offered. City Manager Mercier added that he is confident we can sort through the issues and move forward. Vote by Acclamation: In favor: Unanirrrous. Opposed: None. Abstentions: None. Motion carried. 8. Comprehensive Plan Parks and Open Space Element Discussion. Community Development Director Sukup explained the Parks and Open Space Element of the Comprehensive Plan, which included a summary of the city parks, and non -city parks and open space. 9. Comprehensive Plan Utilities Element Discussion. Community Development Director Sukup explained the Utilities Element of the Comprehensive Plan, which included interim plan goals of coordinating with utility providers, promoting co- location within corridors, promoting joint use of corridors, minimizing impact on adjacent land uses, and adopting regional utility corridor plan by reference. 10. Proposed Flood Plain Resolution and Ordinance Discussion. Community Development Director Sukup explained the background of the National Flood Insurance Program (NFIP) as contained in her November 12, 2003 backup materials; she explained that a resolution will be brought to Council at the next regular council meeting, which resolution authorizes the City Manager to apply for participation in the Program; and that an ordinance will be brought before council after appropriate public hearings are held by the Planning Commission. It was council consensus for staff to develop the ordinance and resolution as mentioned. 11. Library Service Interlocal Agreement. Deputy City Manager Regor explained that although an analysis has begun, it is not complete, and once finalized, should help the City and the District better understand Spokane Valley usage as part of the overall system. Ms. Regor added that pending that analysis completion, costs as indicated in the accompany material are equivalent to the property taxes estimated to have been paid by Spokane Valley property owners in 2003, or $2,028,000. Ms. Regor also introduced David Sani of the Spokane County Library District. Board of Trustees. Mr. Sani stated he feels the library should be based similar to that of a fire district: not on the number of fires but on the availability; that he feels there are two separate issues Council Minutes 11 -12 -03 Paee 3 of 4 Date Approved by Council: ATTEST: Christine Bainbridge, City Clerk DRAFT (1) what should the City pay for library services and is that amount fair; and (2) what services are provided in exchange for those fees. Mr. Sani spoke of the size of the Valley Branch and of their current services, adding that many library services do not require library cards; that the City should use the same rate as others in the district, and for the City to pay less would result in residents of the remainder of the district subsidizing the City. He added that services are difficult to measure. Mr. Mercier stated that he feels additional analysis is warranted, and that staff will continue to explore the options and service. It was also mentioned that the dollar amounts need to be corrected, and item 3B should be removed. Ms. Regor said the document will be forwarded to the District Board for further consideration. 12. Public Record Retention Policy Discussion. Deputy City Attorney Driskell provide a PowerPoint presentation on some public record disclosure and record retention basics, explaining the definition of a public record, and mentioned ways to efficiently manage e-mail documents so that they are readily available by search. There being no further business, it was moved, seconded, and unanimously agreed upon to adjourn. The meeting adjourned at 7:30 p.m. Michael DeVleming, Mayor Council Minutes 11 -12 -03 Pagc 4 of 4 Date Approved by Council: Attendance: Councilmembers: Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Richard Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember DRAFT MINUTES City of Spokane Valley City Council Study Session November 18, 2003, 6:00 p.m. Staff: Dave Mercier City Manager Nina Regor, Deputy City Manager Ken Thompson, Finance Director Marina Sukup, Community Development Director Neil Kerstcn, Public Works Director Mike Jackson, Parks & Recreation Director Cal Walker, Police Chief Cary Driskell, Deputy City Attorney Tom Scholtens, .Building Official Steve Worley, Sr. Engineer Scott Kuhta, Long Range Planner Sue Pearson, Deputy City Clerk Chris Bainbridge, City Clerk Mayor DeVleming opened the meeting at 6:00 p.m., welcomed all in attendance, reminded everyone that this is a study session and there will be no public comments, and requested that all electronic devices be turned off for the duration of the meeting. Deputy City Manager Nina Regor introduced Morgan Koudelka, most recently from Eugene, Oregon and formerly from Texas, who accepted the position of Administrative Analyst. Morgan was then welcomed by Council. 1. Presentation: International Trade Alliance and Convention Visitor's Bureau Councilmember Dick Denenny introduced Roberta Brooke, Executive Director of the International Trade Alliance; and John Brewer, President and General Manager of Spokane Regional Convention and Visitor's Bureau. Councilmember Denenny explained that they attended a Sales Mission last September in Calgary. The purpose of the trip was to showcase Spokane Regional travel opportunities to Calgary's travel trade and travel consumers. Ms. Brooke thanked the Council for the opportunity to discuss the trip and for Council's support for ITA. After giving the highlights of the trip, she added that this large conference body was making a decision to possibly bring this conference to our region in the future. Mr. Brewer added that this trip was a great opportunity to partner with the Valley and others and to examine the Canadian market. A big part of their involvement was to help develop stronger ties between Canada and the Spokane region. Mr. l3rewer concluded by stating that the mission was very successful. 2. Adult Entertainment Proposed Amendment to Chapter 14.508 Deputy City Attorney Driskell briefly explained that the Zoning Code requires nonconforming adult retail businesses to relocate to a suitable location or close by September 7, 2004 and that date was extended to September 7, 2005 by Council on August 26, 2003. On September 11, 2003, staff presented the Commission the options listed on Attorney Driskell's November 18, 2003 memo; and the Planning Commission recommends Council approve option 2. Long Range Planner Kuhta then gave a brief PowerPoint presentation on the background and options and stated that the end result is that the Planning Commission recommends deleting the amortization provisions for adult retail entertainment businesses, which means those businesses would be allowed to stay as non - conforming uses and would be subject to Study Session Minutes 11 -18 -03 Page 1 of 4 Date Approved by Council: DRAFT the rest of the non - conforming provisions of the Zoning Code. Staff also discussed the potential unintended consequences of having retail businesses move, such as impact on the area. Staff stated they concur with the Planning Commission recommendation, and Attorney Driskell said that this would pertain to four adult retail businesses; that those businesses have been at their location for some time, pay taxes, and that very few complaints have been received concerning these businesses. Mr. Driskell added that he and Mr. Kuhta spoke with Penny Lancaster concerning hours of operation of the businesses, and staff feels operation hours are more of a license issue. Mr. Driskell mentioned City of Spokane's current and previous court cases and stated that he will research that issue to discover the outcome of those cases and what the specific issues were/are. It was Council consensus to proceed with this ordinance and option #2 for the November 25 council agenda. 3. GMA Steering Committee Interlocal Agreement. Deputy City Attorney Driskell said that this agreement has been proposed by Spokane County and reflects discussions of an October 9 meeting when the Committee met; and establishes responsibilities of and rules for the Steering Committee. It was moved by Councilmember Taylor and seconded by Councilmember Munson to accept the amended GMA Joint Planning Interlocal Agreement as presented Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 4. Senior Center Update. Parks and Recreation Director Jackson briefed Council that the Scnior Citizen Board would like to use the $5,000 to help fund a full time employee, hired by them, to help operate their Center; and that the Board has requested that their financial obligations to the City continue status quo, they would continue to rent the space at the Senior Center to outside groups and continue to pay the City of Spokane Valley $12,000 per year. Mr. Mercier added that the $12,000 was accounted for as a revenue expectation, and the $5,000 was not in composing the 2004 budget. It was moved by Councilmember Munson and seconded by Mayor DeVleming to accept the proposal by the Senior Citizen Board for the 2004. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 5. Proposed Amendment to Public Safety Interlocal Agreement (SCOPE). Chief Cal Walker said that this issue was addressed at the start of the City's incorporation when Council was advised there would be some additional requests for the SCOPE program to continue; however, no cost allocations were done at that time; that this is more of a housekeeping item the cast to operate SCOPE. Chief Walker pointed out that there are currently 15 SCOPE stations, with four in the Spokane Valley city limits, and he explained the method used to determine the cost of the SCOPE services. It was also mentioned there were three errors in the document: misspelling of Bonnie Abernethy's name; the incorporation date should be March 31, 2003; and the Sheriff's Incident Response Team should be SiRT. With those errors corrected, it was moved by Mayor DeVleming and seconded by Councilmember Flanigan to accept this proposal. Vote by Acclamation: In Favor: Unanimous. Opposed: None. A bstentions: None. Motion carried. 6. Comprehensive Plan Facilities Element Discussion. Community Development Director Sukup gave her,PowerPoint presentation, and mentioned the interim plan goals and levels of service. Brief discussion followed regarding the definition of "concurrency" (must meet the level of service standard); the role of the Steering Committee; the Transit Authority; and overall levels of service. 7. Right -of -Way and Cross Circulation between Appleway and Sprague Discussion. Public Works Director Kersten discussed his November 18 memo to council. Discussion ensued regarding the accompanying roads report, and the large range of cost (3.5 to 6 million) to purchase the right-of-way on Appleway to west of Dishman -Mica. Director Kersten said preliminary estimates are Study Session Minutes 11 -14 -03 Page 2 of 4 Date Approved by Council: DRAFT needed from comparable projects, and on what an in -depth evaluation of converting back to two -way would cost. Other issues brought up from Mr. Kersten's PowerPoint presentation included the impact of additional lanes on traffic circulation (either one -way, two -way or a combination); impact on existing businesses; potential for development with current land use regulatory provisions; and how far to extend the couplet: east. Other considerations included 190 construction which would distort traffic patterns during the next three years; and new east/west streets which might shift traffic away from Sprague; also that there appears to be more vacant undeveloped land west of University Road than east; that key intersections will need to be identified to establish where to focus efforts; who should perform an analysis, and if we should (or could) piggyback on other planning studies. City Manager Mercier suggested that an economic analysis will only provide a slice of the data to use in making the overall decision to provide better traffic along corridors and generate economic development; and that rather than find the outcome of a study, Mr. Mercier prefers to define the criteria of the study first. Mayor DeVleming added that we also need to know what the community wants and what it will cost. Councilmember Flanigan said that he feels some of these issues will be decided upon as we go through the GMA process, but before we decide to switch one way or not, we need to know traffic patterns projected for the next 20 years. Councilmember Munson stated he feels Council and the Planning Commission should have another joint meeting to come up with positive ideas and build questions to ensure the right questions are asked in order to develop the kind of plan which will carry the community through the next 20 years; and that perhaps re- examine the time frame within which to accomplish these goals. Mr. Mercier recommended moving forward with a joint Council/Planning Commission session to sort through questions, and to provide concentrated effort on trying to define criteria we think would be valid for the basis of an economic analysis study. Mayor DeVleming added that a timeline needs to be addressed as this process affects people's ability to sign leases and make other plans related to their locations. Councilmember Taylor stated he feels conducting an economic analysis will not contribute significantly to this debate and that it will only postpone the decision to go forward; that he is opposed t:o further delays; likes the idea of a joint session with the Planning Commission, but feels we are no closer than we were before because we want some kind of study to show that the plan can go forward. Councilmember Taylor stated he feels Council should make that decision. Mayor DeVleming called for a short recess at 7:54 p.m., and reconvened the meeting at 8:00 p.m. 8. Wastewater Issues Discussion. Public Works Director Kersten explained that on October 27, 2003, the City of Spokane passed a resolution calling for an election to establish a Metropolitan Municipal Corporation in the County of Spokane Urban Growth Area and that a public hearing is now set for December 17, 2003. Mr. Kersten said that if that issue proceeds, we should formulate and relay an opinion. Mr. Kersten mentioned that the Technical Committee developed a list of five questions for DOE and a copy of that letter is enclosed for council reading; and that the DOE appears favorable with the City administering the plant ten years before requiring improvements. 8a. Motion Consideration: Extension of Time to March 31, 2004, for Hotel /Motel Agencies to use funds awarded for calendar year 2003. Councilmember Flanigan explained that due to insurance questions, contract questions and issues, and the award of funds so Iatc in the year, he suggests extending the time for use of the funds awarded for 2003, to March 31, 2004. It was moved by Deputy Mayor Wilhite and seconded by Councilmember Taylor to extend the time to March 31, 2004, for Hotel/Motel Agencies to use funds awarded for calendar year 2003. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Study Session Minutes 1 1 -18 -03 Page 3 of 4 Date Approved by Council: 9. Advance Agenda Additions. Councilmember Denenny suggested adding a presentation from Spokane Transit at the December 16 meeting so that Council may be brought up to date on the Transit's current issues, and to keep January 6, 2004 for a discussion concerning the Transit's budget. Councilmember Taylor suggested adding discussion of legislative issues for the December 16 agenda. City Manager Mercier added that all departments will be developing a work plan for council review approximately late January. 10. City Manager Comments. City Manager Mercier said he distributed copies of a sample resolution for employee recognition and safety program, and would like council to consider a similar resolution for the next consent agenda. It was the consensus of council to place that item on the next council consent agenda. Mr. Mercier also mentioned that the closing transaction on the bond sale took place this morning; and that he, Cary Driskell and Neil Kersten will be going to Stockton California tomorrow in connection with that City's wastewater treatment plant issues. After brief mention of the upcoming fee resolution, it was council consensus to bring the clean copy of the fee resolution (not the underline/strikeout version) to the next council meeting for consideration. There being no further business, it was moved, seconded, and unanimously agreed upon to adjourn. The meeting adjourned at 8:30 p.m. ATTEST: Christine Bainbridge, City Clerk DRAFT Michael De\'leming, Mayor Study Session Minutes 114S-03 Page 4 of 4 Date Approved by Council: Meeting Date: 11 -25 -03 City Manager Sign -off: Item: Check all that apply: x consent ❑ information OPTIONS: CITY OF SPOKANE VALLEY Request for Council Action BUDGET /FINANCIAL IMPACTS: $ 453,818.17 STAFF CONTACT: Ellen Avey ❑ old business ❑ admin. report RECOMMENDED ACTION OR MOTION: Approve claims of $ 70,996.40 Approve claims of $ 382,821.77 ❑ new business ❑ public hearing ❑ pending legislation AGENDA ITEM TITLE: Claims: Voucher listing total for the weeks of November 7, and November 14, 2003. ATTACHMENTS Voucher Lists for week of November 7 and November 14, 2003 vchlist 11/07/2003 12:51:03PM Bank code : apbank Voucher 3743 3744 3745 3746 3747 3748 3749 3750 Date Vendor 11/4/2003 000177 11/7/2003 000127 11/7/2003 000173 11/7/2003 000109 11/7/2003 000035 11/7/2003 000152 11/7/2003 000059 11/7/2003 000014 3751 11/7/2003 000028 U.S. POSTAL SERVICE BANK & OFFICE INTERIORS BINGAMAN, GREG COFFEE SYSTEMS INC CORPORATE EXPRESS DEVLEMING, MICHAEL EDEN SYSTEMS, INC. FARMERS & MERCHANTS BANK Voucher List Spokane Valley Invoice postage 318826 1012 16847 • 47217212 47262132 DEPARTMENT OF TRANSPORTATION 30916077 30916078 30127 30114 30114 78820711 30118 110403 18277 PO # 30104 Description /Account POSTAGE TASK CHAIR PC DESKTOP SUPPORT COFFEE OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES TRAINING FEES 1217 CREDIT CARD PAYMENT 1225 CREDIT CARD PAYMENT 1332 CREDIT CARD PAYMENT 5045 CREDIT CARD PAYMENT 5078 CREDIT CARD PAYMENT Total : Total : Total : Total : Total : SIGNAL & ILLUMINATION MAINT STATE ROAD MAINTENANCE Total : EXPENSE REIMBURSEMENT Total : 18276 SOFTWARE PROJECT MGMT Total : Total : Page: 1 Amount 500.00 500.00 668.66 668.66 405.00 405.00 115.84 115.84 -15.34 25.20 103.33 113.19 1,455.62 5,374.04 6,829.66 112.11 112.11 225.00 1,200.00 1,425.00 196.99 433.04 651.00 81.64 38.43 1,401.10 vchlist 11/07/2003 12:51:03PM Bank code: apbank Voucher List Page: 2 Spokane Valley Voucher Date Vendor Invoice PO # Description /Account Amount 3752 11/7/2003 000352 GENDRON & CO. 8960 SPECIALTY PAPER 17.84 Total : 17.84 3753 11/7/2003 000208 GIBSON, JAMES 103103 MILEAGE 171.19 Total : 171.19 3754 11/7/2003 000009 HEWLETT- PACKARD COMPANY, PUBL 34779059 30106 NETWORK SERVER HARDWAR 6,28926 Total : 6,289.26 3755 11/7/2003 000104 HIGH NOONER 18375 30117 MEETING PROVISIONS 68.17 Total : 68.17 3756 11/7/2003 000259 HUMANIX 133934 TEMP LABOR 516.06 Total : 516.06 3757 11/7/2003 000353 INTERNATIONAL TRADE, ALLIANCE 101703 REGISTRATION 80.00 Total : 80.00 3758 11/7/2003 000266 JAMES, GAY 110403 EXPENSE REIMBURSEMENT 22.72 novplq EXPENSE REIMBURSEMENT 61.11 Total : 83.83 3759 11/7/2003 000275 KERSTEN, NEIL 103103 REIMBURSEMENT 909.00 Total : 909.00 3760 11/7/2003 000263 LANZCE DOUGLAS, INC. 110303 SECURITY BOND RELEASE 4,000.00 Total : 4,000.00 3761 11/7/2003 000033 - MCPC 0797 & 1533 30115 OFFICE SUPPLIES 131.44 30115 4452221 30119 OFFICE SUPPLIES 242.98 4453041 OFFICE SUPPLIES 1,820.39 4455915 30128 OFFICE SUPPLIES 87.58 30128 Total : 2,282.39 3762 11/7/2003 000069 MERCIER, DAVID 110303 - EXPENSE REIMBURSEMENT 16.25 Page: 2 vchlist 11107/2003 12:51:03PM Bank code : apbank Voucher Date Vendor 3762 11/712003 000069 3763 11/7/2003 000354 3764 11/7/2003 000239 MERCIER, DAVID NAPM - SPOKANE 3765 11/7/2003 000036 OFFICE DEPOT 3766 11/7/2003 000342 3767 11/7/2003 000149 3768 11/7/2003 000029 3769 11/7/2003 000024 3770 11/7/2003 000003 3771 11/7/2003 000356 NORTHWEST BUSINESS STAMP PAPER PLUS PIP PRINTING OF SPOKANE PITNEY BOWES CREDIT CORP. RESOURCE COMPUTING INC. ROYAL BUSINESS SYSTEMS SEMINARS & CO Voucher List Spokane Valley Invoice (Continued) NAPM 45873 45887 0251 22040444986 30105 222159722 30120 222349043 30122 _223809326 30126 2977 5248 5573 6765 344751 1330025184 5618533 -0T03 36118 30113 165337 PP PO # Description /Account REGISTRATION SIGN & NAMEPLATES CUSTOM STAMP OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES ELECTRONIC ORGANIZER OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES 30125 PERFORATED PAPER FOR INV Total : Total : Total : Total : Total : Total : PRINTING COPY MACHINE RENTAL SOFTWARE COPY CHARGES TRAINING MATERIALS Total : Total : Total : Total : Page: 3 Page: 3 Amount 16.25 135.00 135.00 107.18 58.26 165.44 13.47 24.71 23.65 215.12 182.06 15.99 18.58 72.44 35.20 601.22 12.97 12.97 206.28 206.28 447.53 447.53 1,058.30 1,058.30 359.35 359.35 207.00 207.00 vch11st 11/07)2002 12:51:0 3 PM Bank code : agkank Voucher Date Vendor 3772 /1/712003 000297 3773 11/7/2003 000172 3774 11/7/2003 000244 3775 11/7/2003 000081 3776 11/7/2003 000355 3777 11/7/2003 000348 3778 11/712003 000177 3779 1117/2003 000337 3780 111712003 000340 39 Vouchers for bank code : apbsnk 39 Vouchers in this report SHOLTENS, TOM SPOKANE COUNTY ENGINEER SPOKANE TENNIS FOUNDATION Voucher List Spokane Valley Invoice 10312003 6- revised 7- revised 8 9 9/15 -10/16 STATE OF WA, DEPART OF REVENUE Oct03 STEEN PRINTING THOMPSON], KEN U.S. POSTAL SERVICE UNITED PARCEL SERVICE WALSTON. LINDA 102203 KT I]OStege2 Y3F950433 1001 3781 11/7/2003 000038 WASTE MANAGEMENT OF SPOKANE SeptO3 PO At Description /Account Amount EXPENSE REIMBURSEMENT 85.27 Total ; 85.27 ROAD MAINTENANCE 29,303.20 ROAD MAINTENANCE 84,478.46 ENGINEERING SERVICES 90,888.75 ROAD NIAINTENANE 142,985.43 347,655.83 TENNIS INSTRUCTOR FEES 859.00 Total : 859.00 EXCISE TAX 873.59 873.59 PRINTING 237.44 237.44 . EXPENSE REIMBURSEMENT 253.38 Total : 253.38 POSTA 300.00 500.00 SHIPPING CHARGES 11.98 11.98 COMPUTER CLASS OOMMISSI 432.00 Total ; 432.00 WASTE DISPOSAL 2,715.64 Total : Total Total Total Total Total Bank total : Total vouchers : Page; 4 2,715.64 382,821.77 382,821. Page: 4 vchlist 1110712003 12:51 : D 3P M Bank coda: apbank Voucher Date Vendor Invoice PO # Description /Account Amount I. the undersigned, do certify under penalty of perjury, that the male riats have been furnished, the services rendered, or the labor performed as describe¢ herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that 1 ari authorized to authenticate and certify b said clalrn. Finance I}irecior date Voucher List Page: 5 Spokane Valley APPROVED MAYOR Page: 5 vchlist 11/14/2003 12:51:33PM Bank code: apbank Voucher 3784 3785 3786 3787 3788 3789 3790 3791 3792 3793 3794 3795 Date Vendor 11/14/2003 000197 11/14/2003 000335 11/14/2003 000037 11/14/2003 000030 11/14/2003 000336 11/14/2003 000359 11/14/2003 000101 11/14/2003 000143 11/14/2003 000284 11/14/2003 000060 11/14/2003 000059 AIR ALTON'S TIRE AMERICAN LINEN AVISTA UTILITIES BERG, CHRIS CALM RIVER DEMOGRAPHICS CDWG CITY OF SPOKANE CRUCIAL TECHNOLOGY DENENNY, RICHARD DEVLEMING, MICHAEL 11/14/2003 000028 FARMERS & MERCHANTS BANK Voucher List Spokane Valley Invoice 49496 06 -76916 279312 92403 STREET LIGHTING POWER Oct03 SIGNAL & STREET LIGHTING PO Total : 110703 111303 KG58858 KJ11192 KJ45193 SM -03 -004 205172805 DD10/03 MD10 /03 CC 1225 PO # Description /Account BACKGROUND CHECKS VEHICLE OIL CHANGE FLOOR MAT SERVICE Total : Total : Total : EXPENSE REIMBURSEMENT Total : REGISTRATION STREET SIGNS PC MEMORY CREDIT C ARD PAYMENT Total : 30129 SOFTWARE 30129 SOFTWARE COMPUTER COMPONENTS Total : Total : Total : CELL PHONE ALLOWANCE Total : CELL PHONE ALLOWANCE Total : Page: 1 Amount 75.00 75.00 23.12 23.12 37.46 37.46 1,849.00 17,343.56 19,192.56 35.00 35.00 470.00 470.00 55.85 1,375.00 64.29 1,495.14 49.50 49.50 272.38 272.38 35.00 35.00 35.00 35.00 1,829.35 Page: 1 vchlist 11/14/2003 12:51:33PM Bank code: apbank Voucher Date Vendor 3795 11/14/2003 000028 3796 11/14/2003 000072 3797 11/14/2003 000208 3798 11/14/2003 000002 3799 11/14/2003 000022 3800 11/14/2003 000070 3801 11/14/2003 000288 3802 11/14/2003 000258 3803 11/14/2003 000132 3804 11/14/2003 000062 3805 11/14/2003 000121 3806 11/14/2003 000243 3807 11/14/2003 000058 FARMERS & MERCHANTS BANK INLAND POWER AND LIGHT CO INTERNATIONAL CODE COUNCIL MICROFLEX INC. MUNSON, RICHARD NORTHWEST MAILING INC NORTHWEST SIGN SUPPLY Voucher List Spokane Valley Invoice (Continued) FLANIGAN, MIKE GIBSON, JAMES H & H BUSINESS SYSTEMS INLAND BUSINESS PRODUCTS, INC. 50037 50059 Sep -Oct 111203 00014585 MF10 /03 111403 113616 MODERN ELECTRIC WATER COMPANY Oct03 RM10/13 3676 671477 671614 OCCUPATIONAL MEDICINE, ASSOCIAT 426957 PO # Description /Account CELL PHONE ALLOWANCE MILEAGE COPY CHARGES EMPLOYEE ID BADGE EMPLOYEE ID BADGE Total : Total : Total : Total : Total : STREET LIGHTING POWER Total : CERTIFICATION RENEWAL Total : SALES TAX AUDIT PROGRAM Total : POWER & WATER MAILING SUPPLIES PLOTTER PAPER PLOTTER PAPER EMPLOYMENT PHYSICAL Total : CELL PHONE ALLOWANCE Total : Total : Total : Page: 2 Amount 1,829.35 35.00 35.00 131.40 131.40 355.42 355.42 16.22 27.03 43.25 725.82 725.82 30.00 30.00 5,000.00 5,000.00 7,610.50 7,610.50 35.00 35.00 32.32 32.32 57.90 250.59 308.49 96.00 Page: 2 vchlist 1111412003 12 :51 :33PM Bank code: 8pbank REGOR, NINA REISCHLING PRESS INC_ RESOURCE COMPUTING INC. Voucher List Spokane Valley Voucher Date Vendor 3807 11114/2003 000058 OCCUPATIONAL MEDICINE, ASOCIAT {Continued) 3808 1 1/14/2003 000010 PETROCARD SYSTEMS 0385688 3809 11/1412003 000358 3810 11114/2003 000357' 3811 11/14/2003 000024 3812 11/14/2003 000341 moil CORPORATION 3813 11/14/2003 000064 scHirviivins, GARY 3814 11114/2003 000090 SPOKANE COUNTY INFORMATION, SYS 31409 3815 11/1412003 000001 SPOKANE COUNTY TREASURER 3816 11/1412003 000311 SPRINT PCS 3817 11/14/2003 000063 TAYLOR, STEVE 3818 11114/2003 000093 THE SPOKESMAN- REVIEW 3819 111102003 000025 UNIOURCE CORPORATION Invoice 111203 54548 -ER -BR 3123825411 3213824805 G10/03 102803 9/15 -10114 ST 1 0/03 103103 21070390 PO # !Description /Account VEHICLE FUEL PRINTING /BINDING GIS SERVICES CELL PHONE CHARGES LEGAL NOTIC PAPER Total : Total EXPENSE REIMBURSEMENT Total : Total 36119 NETWORK SERVER Mv1AINTENA 36120 NETWORK TECH SUPPORT Total COPIER EQUIPMENT LEASE COPIER EQUIPMENT LEASE Total CELL PHONE ALLOWANCE Total Total JAIL CONTRACT SERVICES Total Total CELL PHONE ALLOWANCE Total Total Page: 3 Amount 95.00 211.87 211.87 102.11 102.11 2,049.12 2,049.12 1,35t25 216.20 1,567.45 410.78 245.39 656.17 35.00 35.00 5,467,22 5,467.22 13, 963.40 13,9663.40 80.46 80,46 35.00 35.00 1,168.73 1,168.73 413.48 Page: 3 vchlist 11/14/2003 12:51:33PM Bank code : apbank Voucher Date Vendor 3819 11/14/2003 000025 3820 11/14/2003 000167 3821 11/14/2003 000061 3822 11/14/2003 000089 39 Vouchers for bank code : 39 Vouchers in this report UNISOURCE CORPORATION VERA WATER & POWER WILHITE, DIANA XO COMMUNICATIONS apbank 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just. due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Finance Director Date Voucher List Spokane Valley Invoice (Continued) Vera DW10/13 0103596075 APPROVED: COUNCILMENBER PO # Description /Account STREET LIGHTING POWER Total : CELL PHONE ALLOWANCE Total : TELEPHONE SERVICE Total : Total vouchers : Page: 4 Amount 413.48 6,009.41 6,009.41 35.00 35.00 1,249.27 Total : 1,249.27 Bank total : 70,996.40 70,996.40 Page: 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 11 -25 -03 City Manager Sign -off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending November 15, 2003 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: Payroll for period ending 11 -15 -03 Salary: $ 92,986.74 Benefits: $ 9,782.81 $ 102,769.55 STAFF CONTACT: Daniel Cenis ATTACHMENTS CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 25, 2003 City Manager Sign -off: Item: Check all that apply: X consent 0 old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Resolution authorizing the City Manager to apply for participation in the National Flood Insurance Program, providing assurances and designating the responsible official. GOVERNING LEGISLATION: Revised Code of Washington (RCW) 86.12.210 PREVIOUS COUNCIL ACTION TAKEN: City Council received an Administrative Report on participation in the NFIP on November 12, 2003. BACKGROUND: The National Flood Insurance Program (NFIP) provides flood insurance for properties located within the 100 -year floodplain designated by the Federal Emergency Management Agency. Spokane County participates in NFIP pursuant to RCW 86.12.200 and has developed a comprehensive flood control management plan exceeding the minimum requirements for participation in the national flood insurance program adopted by the Department of Ecology pursuant to RCW 86.16.031, as well as rules adopted by the Department of Ecology pursuant to RCW 86.26.050 relating to flood plain management activities. Approximately 80 residential structures and four non - residential structures are located within flood hazard areas identified in Spokane Valley. Existing flood insurance policies will be continued under the umbrella of Spokane County NFIP participation during the one -year period prior to the City's acceptance into the program. Approval of the Resolution will enable the City to initiate the process for participation in the Program. RECOMMENDED ACTION OR MOTION: Approval of a Resolution. BUDGET /FINANCIAL IMPACTS: Not applicable. STAFF CONTACT: Marina Sukup, AICP — Community Development Director ATTACHMENTS: Proposed Resolution Application form CITY OF SPOKANE VALLEY RESOLUTION NO. 03 -051 A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPLY FOR PARTICIPATION IN THE NATIONAL FLOOD INSURANCE PROGRAM WHEREAS, certain areas of the City of Spokane Valley, Washington, ( "the City") are subject to periodic flooding, mudslides or flood - related erosion, causing serious damage to properties within these areas; and WHEREAS, relief is available in the form of federally subsidized flood insurance, as authorized by the National Flood Insurance Act of 1968; and WHEREAS, it is the intent of the City Council of the City of Spokane Valley, Washington to require the recognition and evaluation of flood, mudslide or flood- related erosion hazards in all official actions relating to land use in areas where these hazards exist; and WHEREAS, the City Council has the authority to adopt land use and control measures to reduce future flood losses pursuant to Revised Code of Washington (RCW) 86.12.210; NOW T.i _LREFORE, BE IT RESOLVED, by the City Council of Spokane Valley, Washington, that: Section 1. The City Manager is authorized to make application for participation in the National Flood Insurance Program; and Section 2. The City assures the Federal Insurance Administration that it will enact, as necessary, and maintain in force in those areas having flood, mudslide or flood - related erosion hazards, adequate land use and control measures with effective enforcement provisions consistent with the criteria set forth in Section 1910 of the national Flood insurance Program regulations; and Section 3. The City hereby vests the Community Development Director with the responsibility, authority and means to: 1. provide such information as the Administrator may request concerning present uses and occupancy of floodplain, mudslide or flood - related erosion areas; and 2. cooperate with Federal, State and local agencies and private firms which undertake to study, survey, map and identify floodplain, mudslide or flood - related erosion areas, and cooperate with neighboring communities with respect to management of adjoining floodplain, mudslide or flood - related erosion areas in order to prevent aggravation of existing hazards; and 3. submit, on the anniversary of the community's initial eligibility an Annual Report to the Administrator on the progress made during the past year within Spokane Valley in the development and implementation of floodplain management measures; and 4. upon occurrence, notify the Administrator in writing whenever the boundaries of the community have been modified by annexation or the community has assumed or no longer has authority to adopt and enforce floodplain management regulations for a particular area. In order that all Flood Hazard Boundary Maps and Flood Insurance Rate maps accurately represent the City boundaries, include within such notification a copy of a map of the City suitable for reproduction, clearly delineating the new corporate limits or new area for which the community assumed or relinquished floodplain management regulatory authority. Resolution 03 -051 Flood Insurance Program Page I of 2 Section 4. The City further directs the Community Development Director to maintain for public inspection and to furnish on request for the determination of applicable flood insurance, risk premium rates within all areas having special flood hazards identified on a Flood Hazard Boundary Map or Flood Insurance Rate Map, any certificates of flood- proofing, and the information on the elevation in relation to mean sea level of the level of the lowest habitable floor (including the basement if habitable) of all new or substantially improved structures, and include whether or not such structures contain a basement, and if the structure has been flood - proofed, the elevation to which the structure was flood - proofed; and Section 5. The City also agrees to take such other official action as may be reasonably necessary to carry out the objectives of the National - Flood Insurance Program. Adopted this 25 day of November, 2003. ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Cary P. Driskell, Deputy City Attorney City of Spokane Valley Michael DeVleming, Mayor Resolution 03 -051 Flood Insurance Program Page 2 oft 08/15/2003 10:52 FAX 5093293529 ERO Reception FEDERAL EMERGENCY MANAGEMENT AGENCY APPLICATION FOR PARTICIPATION IN THE NATIONAL FLOOD INSURANCE PROGRAM PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden for this form is estimated to average 4 hours per response. Th© burden estimate Includes the time for reviewing instruction:, searching existing data sources, gathering and maintaining the needed date, and completing, reviewing, and submitting the form. You are not required to submit to tills collection of information unless a valid OMB control number appears in tho upper right comer of this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Federal Emergency Management Agency, 500 C Street SW, Washington, DC 20472, Paperwork Reduction Project (3067 -0020). Please do not send your completed form to the address above. 1. APPLICANT COMMUNITY NAME (C(ty, tow, etc.) 611`4 or PGk.A -J Es •,/A. COUNTY. STATE SPdicA:r•lE %Va..514sNJ (STD nl 2. COMMUNITY OFFICIAL - CHIEF r7CECUTIVE OFFICER (CEO) cDa■► o I"£7�G1 Et / e--MI / .va A ,G ADDRESS (Street or box no., ally, stat& zip code) I l 70"7 E. S t�2swvE 5 u 1 10 , S tolc nNE V6LLE� 'Vz. 9°9 2oW 3. PROGRAM COORDINATOR (Official, If different from above, with ova resportslbinty for Inlplemeraing program) A\is.2I /' _ suk ! �.'G P ADDRESS (Street or box no., dty,stele, by coda) / /70 - 7 4. LOCATION OF COMMUNITY REPOSITORY FOR PUBLIC INSPECTION OF NFIP MAPS ADDRESS S po 1(.4 _t-E ' / 1 70 7 9 r-' S.I /'.wee /0 el 5. ESTIMATES FOR THOSE AREAS PRONE TO FLOOD AND!OR MUDSLIDE AS OF THE DATE OF THIS APPLICATION AREA IN ACRES tJ� k,vc ✓ .✓ Z / 6Va A 1. FEMA REGIONAL OFFICE ,Z ga,, .v /J 13D -Z2=3 ra s . - el:. nv� « , a,. 4; 7H a 2. r AUG 12 2003 11:00 s i rrc /0 6 / S . c' k 4.✓E 1/-4 POPULATION 320 6. ESTIMATES OF TOTALS IN ENTIRE COMMUNITY POPULATION PTO, 693 7. FOR FEMA REGIONAL OFFICE USE ONLY 2. NAME OF CONTACT 4, LEVEL OF 44 CFR 60.3 REGULATION ADOPTED (Check one) ❑ 60.3(e) ❑ 60.3(b) ❑ 60.3(c) Jel 60.3(d) ❑ E0.3(e) FEMA Form 81.64, DEC 02 REPLACES ALL PR EVIOUS EDITIONS E-MAIL ADDRESS O rva E tX �6� �-' P.:e AWE ✓AL -4.e ran E-MAIL ADDRESS "W. S .d 14.1 p e S Po L' .a.v ../ 41.G e:�)/ , c) .ter NO.OF 1.4 FAM I LY STRUCTURES 8c' NO. OF S1 FAMILY STRUCTURES 0 2.5 C OC 9N c o c 0 C. 0 3 0 r/ ( • Oe. ✓n_ a) oJ.,' .B. NO. 3067-0020 Expires Doce,•nb4r 31.2005 DATE o9/2.3 /03 TELEPHONE NO. (include or= code) ( 5. - 6 7) 9z/ -.000 TELEPHONE NO. (Instill, arao code) ( 9 -: 0 w.o 9.7 a06 NO. OF ALL OTHER STRUCTURES S/ '3, 2 s - v NO. OF ALL OTHER STRUCTURES • 3. TELEPHONE NO. (4/23) Y6 S/76 5: CHECK APPROPRIATE BOX ❑ EMERGENCY PHASE El REGULAR PHASE IF REGULAR PROGRAM, SPECIFY FIRM INDEX DATE. IF USING ANOTHER COMMUNITY'S FIRM, GIVE COMMUNITY NAME. CID. FIRM INDEX DATE AND MAP PANEL NUMBER DEPICTING COMMUNITY. V /./ / .✓ co 2 Pc;:✓r re.543 S/ '( e4 •••�' G o ••.•ry 5 3 /7E/ Sr p76, ,a.e.- 30, /99 021 SC 03 �a vyo /C 5093293529 PRE. 02 IJUUZ /UU;I A ITLSOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ESTABLISHING A PROGRAM FOR TAE PROMOTION OF SAFETY LN TEE WORKPLACE, TEAM BUILDING, AND EMPLOYEE AND VOLUNTEER -RECOGNITION WHEREAS, the City of Spokane Valley recognizes that its employees and volunteers are the City's most important asset and resource for providing quality public services to the citizens of Spokane Valley; and WHEREAS, the City wishes to encourage safety, efficiency and innovation in the performance of the functions of City government; NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, that the City hereby establishes a program of recogmition and awards to stimulate and reward individuals and teams for their efforts, ideas, performance, creativity, dedication and achievements in service to the Community. The City will make budgetary provision for this program and the City Manager is authorized to immediately implement such program for the advancement of safety, performance, team building, volunteerism and recognition. Authorization is granted to provide refreshments at recognition ceremonies and to issue items and awards such as certificates of achievement, plaques, clothing bearing the City's name and /or logo, mugs, hats, and other items of nominal costs designated to promote the values and behaviors expressed herein. This Program applies to compensated employees, elected officials, advisory board members, and citizen volunteers and organizations. Attest: Adopted this day of November, 2003. Christine Bainbridge, City Clerk Resolution 03 -052 Safety in the Workplace Program CI'T'Y OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 03 -052 City of Spokane Valley Michael DeVIcming, Mayor AN ORDINANCE AMENDING ORDINANCE NO. 62 PASSED BY THE CITY COUNCIL ON MARCH 27, 2003 AND ENTITLED "AN ORDLNANCE OF TAF CITY OF SPOKANE \TALLEY, WASHINGTON ADOPTING A BUDGET FOR THE PERIOD OF MARCH 31, 2003 THROUGH: DECEMBER 31, 2003 APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS;" AS AMIENDED BY ORDINANCE NO. 79. WHEREAS, subsequent to the adoption of the annual budget, it has become necessary to make changes by adding appropriations and transferring funds in order to properly perform various City functions, services and activities; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the adopted budget as set forth herein. follows: NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as Section 1.. Budget Amendment. The Budget for the nine months ending December 31, 2003, and each item, appropriation, and fund are hereby revised as follows. The following budget amendments are made: CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 03 -095 A. The "Mirabeau — CenterPlace Capital Project Fund" is amended to provide additional appropriations in the amount of $200,000 for construction of a regional conference/special events center. B. The "2003 Street Bond Fund" is amended to provide additional appropriations in the amount of $2,430,000 for construction of street projects. The 2003 City budget is amended to provide additional appropriations in the amount of $2,630,000 funded through bond sale proceeds. Section 2. Funds Appropriated. To facilitate the above budget amendments from the estimated revenues, including beginning fund balances for each separate fund, the appropriations and the aggregate total for all funds combined for the period March 31 through December 31 are set forth in summary form. The following chart shows the beginning appropriation, amendment and total appropriation. Ordinance 03 -095 amending 2003 budget Page 1 of 2 FUND BEGINNING APPROPRIATION AMENDMENT TOTAL APPROPRIATION 1. General $14,504,400 514,504,400 2. Street 3,941,315 3,941,315 3. Arterial Street 400,000 400,000 4. Hotel /Motel 200,000 200,000 5. County City Loan 50,500 50,000 6. 2003 Street Bond -0- 2,430,000 2,430,000 7. Capital Projects 550,000 550,000 8. Special Capital Projects 550,000 550,000 9. Street Capital Projects 1,500,000 1,500,000 10. Sewer 1,000,000 1,000,000 11. Stormwater Management 555,000 555,000 12. Equipment Rental & Replacement 70,525 70,525 13. Mirabeau — CenterPlace 300,000 . 200,000 500,000 Total $23,621,740 $2,630,000 $26,251,740 Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent: jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective. Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of , 2003. ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Cary P. Driskell, Deputy City Attorney Date of Publication: Effective Date: Michael DeVleming, Mayor Ordinance 03 -095 amending 2003 budget Page 2 of 2 FUND ESTI11'IATED RE VENUE /APPROPRJATION GENERAL $26,356,316 STREET 3,773,184 ARTERIAL STREET 600,000 TRAILS AND PATHS - HOTELJMOTEL 300,000 DEBT SERVICE LTGO 2003 800,000 CAPITAL PROJECTS 180,000 SPECIAL CAPITAL PROJECTS 300,000 STREET CAPITAL PROJECTS 3,219,700 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 03-096 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2004 THROUGH DECEMBER 31, 2004 APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least sixty (60) days before the beginning of the City •fiscal year beginning January 1, 2004 and ending December 31, 2004; and \VHEREAS, the City Manager in consultation with the Finance Director and Department Heads has prepared and placed on file with the City Clerk a preliminary budget together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published on November 1 l th and November 18 that the City Council in the City of Spokane Valley would meet and receive public comment in the City Council Chambers prior to the adoption of the budget; and WHEREAS, following the filing of the preliminary budget with the City Clerk, notice of the same and a hearing on the budget, the City Council desires to adopt the 2004 budget, including all allowances and appropriations for each item, department, classification and fund so that a balanced budget, where appropriations are limited to the estimated revenues, is adopted for the City. follows: NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as Section 1. Adoption of 2004 Budget. The budget for the City of Spokane Valley for the year 2004 is hereby adopted as the balanced budget of the City with appropriations limited to the total estimated revenues of the City. The final budget for 2004 is attached hereto and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes the total estimated revenues and appropriations for each separate fund plus the aggregate total for all such funds are set forth as follows: S : \chainbridgcOrdinanccs \annual appropriation ordinance 2004.doc Page 1 of 2 MIRABEAU PT. CAPITAL PRO:IECT 9,500,000 STREET BND CAPITAL PROJECTS 2,430,000 STORMWATER MGMT. 518,700 ESUIP. RENTAL/REPLACEMENT 28,600 RISK MGMT. $ 137,500 The total balance of all funds appropriated for the year 2004 is $48,144,000. Section 2. Positions and Salary Schedules. The various positions and salary ranges for City Employees are attached to this Ordinance as Appendix "A." Section 3. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and the Association of Washington Cities. Section 4. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City ATTEST: PASSED by the City Council this day of , 2003. Christine Bainbridge, City Clerk Approved As To Form Cary P. Driskell, Deputy City Attorney Date of Publication: Effective Date: Michael DeVleming, Mayor S :\cbninhridgelOrdinaneestannual appropriation ordinnnce 2004,doc Pngc 2 oft Position Title Grade 2004 Range City Manager Unclassified Deputy City Manager 21 $ 7,020 - $ 9,000 Community Development Director 21 7,020 - 9,000 Finance Director 21 7,020 - 9,000 Public Works Director 21 7,020 - 9,000 Parks and Recreation Director 19 5,686 - 7,290 'City Engineer 19 5,686 - 7,290 Planning Manager 18 5,118 - 6,561 Building Official 18 5,118 - 6,561 Senior Engineer 17 4,606 - 5,905 Deputy City Attomey 16 4,145 - 5,314 City Clerk 16 4,145 - 5,314 Senior Planner 16 4,145 - 5,314 Accounting Manager 16 4,145 - 5,314 IT Specialist 15 3,731 - 4,783 Associate Planner 15 3,731 - 4,783 Assistant Engineer 15 3,731 - 4,783 Public Works Superintendent 15 3,731 - 4,783 Accountant/Budget Analyst 14 3,358 - 4,305 Administrative Analyst 14 3,358 - 4,305 Assistant Planner 14 3,358 - 4,305 Building Inspector II 14 3,358 - 4,305 Plans Examiner 14 3,358 - 4,305 GIS Technician 14 3,358 - 4,305 Engineering Technician 14 3,358 - 4,305 Maintenance /Construction Inspector 13 -14 3,022 - 4,305 Recreation Coordinator 13 -14 3,022 - 4,305 Code Enforcement Officer 13 3,022 - 3,874 Building Inspector I 13 3,022 - 3,874 Planning Technician 13 3,022 - 3,874 Deputy City Clerk 12 -13 2,720 - 3,874 Senior Center Specialist 12 -13 2,720 - 3,874 Maintenance Worker II 12 2,720 - 3,487 Administrative Assistant 11 -12 2,448 - 3,487 Permit Specialist 11 -12 2,448 - 3,487 Accounting Technician 11 -12 2,448 - 3,487 Maintenance Worker I 10 -12 2,203 - 3,487 Office Assistant II 10 -11 2,203 - 3,138 Office Assistant I 9 -10 1,983 - 2,824 Recreation Assistant 5 1,301 - 1,668 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Proposed 2004 Salary Schedule 69 Spokane jvalley Preliminary Budget January 1 - December 31, 2004 David Mercier City Manager Dated October 21, 2003 Budget Message Councilmembers & Star City Manager Budget Message CITY OF SPOKANE VALLEY — 2004 BUDGET Table of Contents 1 Budget Guide About the Budget & the Budget Process 5 Spokane Valley Budget Policies 8 Basis of Accounting and Budgeting 9 Explanation of Revenue Sources 11 Budget Summary Revenue Assumptions 15 Expenditure Assumptions 16 Budget Summary 17 Revenues by Type 18 General Fund Revenue Sources Chart 19 City -Wide Revenue Sources Chart 20 Detail Revenues by Type 21. Expenditures by Department 23 General Fund Expenditures by Department by Type 24 General Fund Expenditures by Department Chart 25 General Fund Expenditures by Type Chart 26 Expenditures General Fund: Legislative Branch 27 Executive & Legislative Support 28 Public Safety 30 Contract Expenditures Chart 3 Operations & Admini strative Services 33 Public Works 37 Planning & Community Development 38 Library 42 Parks & Recreation 43 General Government 49 All. Other Funds: Street Fund 50 Arterial Street Fund 51 Trails & Paths Fund 51 Hotel/Motel Fund 52 Debt Service Fund 52 Capital Projects & Special Capital Projects Funds 53 CITY OF SPOKANE VALLEY — 2004 BUDGET Table of Contents Street Capital Projects Fund 54 Mirabeau Point Capital Project Fund 55 Stormwater Management Fund 56 Equipment Rental & Replacement Fund 57 Risk Management Fund 58 City Profile & Other Budget Information General Fund Capital Expenditures 59 All Other Funds Capital Expenditures 60 Position Listing by Department 61 Full Time Equivalent Count by Year 62 Community Profile and History 63 Budget Ordinance 67 Glossary 70 CITY OF SPOKANE VALLEY City Council Members Michael DeVleming, Mayor Position 43 Steve Taylor Position #2 Richard Munson Position #5 Dick Denenny Position 47 Staff David Mercier, City Manager Nina Regor, Deputy City Manager Ken. Thompson, Finance & Administrative Services Director Marina Sukup, Community Development Director Mike Jackson, Parks & Recreation Director Neil Kersten, Public Works Director Cary Driskell, Deputy City Attorney Tom Scholtens, Building Official Chris Bainbridge, City Clerk Diana Wilhite, Deputy Mayor Position #1 Gary Schimmels Position #4 Mike Flanigan Position #6 Budget Message Annual Budget for Fiscal Year 2004 Dear Mayor, City Councilmembers and Citizens of Spokane Valley: I am pleased to introduce the budget document for Fiscal Year 2004, which will be this City's first full year in operation. The budget is a product of the combined efforts of the City Council, staff and citizens to identify and address the service needs of the community and provide funding to meet those needs as best we can within the available resources. The City Council has established specific goals and policy initiatives for implementation in the coming year and the proposed budget allocates resources in a manner that accomplishes City Council objectives on behalf of Spokane Valley residents. The Current Year in Review In this first budget message from me as city manager, I will forego the temptation to describe in detail the many accomplishments that resulted from the hard work of your elected officials and the new staff that have come together to fully launch this new venture in self - government. Instead of a description of recent successes, I believe that sharing with the community the Statement of Core Beliefs adopted by the City Council will be far more informative about how this organization aims to serve the residents of Spokane Valley. It is said that you can not get to where you want to be, unless you know your destination. In first months in the life of the new City, much attention has been given to laying the foundation of core beliefs, philosophy, and customer service orientation upon which city services will be provided in the long term. I am pleased to share with the citizens of Spokane Valley the beliefs that so profoundly guide the nature and conduct of city government and create the vision for self - government the City Council believes will fulfill the purposes of incorporation. STATEMENT OF CORE BELIEFS WHEREAS, the City Council desires to provide a clear set of general policy guidelines for the conduct of city government; NOW, THEREFORE, the City Council of the City of Spokane Valley does hereby affirm and resolve that the following core beliefs shall serve as guidelines for the conduct of affairs by all branches of Spokane Valley City Government. We believe that Spokane Valley should be a visionary city encouraging its citizens and their government to look to the future beyond the present generation and to bring such ideas to public discussion and to enhance a sense of community identity. We believe that the elected body decision making is the only lawful and effective way to conduct the public's legislative business and that careful observance of a clear set of 2 Governance Coordination rules of procedure can best enhance public participation and decision making. We believe in the City Council as policy leaders of the City. One or more City Councilmernbers are encouraged to take the lead, where practical, in sponsoring Ordinances or Resolutions excepting quasi-judicial or other public bearings and the statutory duties of the City Manager as set forth in RCW 35A.13.020. We believe in hearing the public view. We affirm that members of the public should be encouraged to speak and be beard through reasonable rules of procedure when the public business is being considered thus giving elected officials the broadest perspectives from which to make decisions. We believe that the City of Spokane Valley's governance should be known as `user friendly," and that governance practices and general operations should consider bow citizens will be served in the most responsive, elective and courteous manner We believe that the economic and commercial job base of the community should be preserved and encouraged to grow as an alternative to increasing property taxes. We believe it imperative to have an expanded and diverse economic base. We solicit the City Manager's support in conducting the affairs of the City with due regard for: Promoting mutual respect between the Citizens, City staff and the City council by creating the organizational team work necessary for effective, responsive and open government. Providing the City Council and public reasonable advance notice when issues are to be brought forward for discussion. Establishing and maintaining a formal city -wide customer service program with emphasis on timely response, a user- friendly atmosphere, and an attitude of facilitation and accommodation within the bounds of responsibility, integrity, and financial capability of the City, including organizational and job description documents while pursuing "best practices" in customer service. Seeking creative ways to contain or impede the rising cost of governmental services, including examination of private sector alternatives in lieu of governmentally provided services. Providing a database of future projects and dreams for the new City of Spokane Valley so that good ideas from its citizens and leaders are not lost and the status of projects can be readily determined. 3 The Coming Fiscal Year The City Council sets priority goals for achievement each year. The goals they establish represent just those areas of concern or opportunity that the staff will concentrate on in addition to their various everyday responsibilities. The six (6) specific focus areas the City Council has directed staff attention to in 2004 are: Experiment with a Managed Competition Program designed to identify alternative Service providers at more economical rates than accorded by current service providers. Initiate the Development of Spokane Valley's First Comprehensive Plan which will create the City's long -term vision and link transportation system improvements to land use goals in support of that vision. Continuously Improve Overall Communication between government and its citizens, between staff and Council, among staff, and between Councilznembers. Develop a Five -Year Strategic Financial Plan that forecasts revenues and expenses as well as identifies funding and financial challenges and options. Develop and Strengthen External Relations to advance the interest of Spokane Valley through interaction and advocacy with neighboring jurisdictions, the state legislature, funding boards and commissions, the congressional delegation and statewide and national municipal organizations. Develop an Approach for Long -Term Wastewater Services including the evaluation of a regional system option. In closing, I would like to thank the Mayor and City Council and all of the individual staff members who have worked so hard moving the City forward. You have given generously of your time and energy during this start-up year filled with learning, tough decisions, hard work and an incredible sense of accomplishment. Your diligence helps brighten the future of our new City. Thanks also for the patience shown and feedback given by many citizens who have demonstrated their interest in the activities the new City has undertaken to improve the quality of life in Spokane Valley. Respectfully submitted, �v o David Mercier City Manager 4 *Mim osotoNftv,„ e ■ f v all ey The budget provides four functions: 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org TO: David Mercier, City Manager and Members of Council FROM: Ken Thompson, Finance & Administrative Services Director DATE: October 2l, 2003 SUBJECT: About the Budget and the Budget Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of. Spokane Valley. 1. A Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day -to -day activities of the City staff. 2. An Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and .goals of the City Council. 3. A Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. A Leeally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are 5 estimated, along with available cash carry- forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. Year 2004 Budget Process The City of Spokane Valley operates on a calendar year basis. It utilizes an incremental budgeting approach that assumes, for most functions of government, that the current year's budget is indicative of the base required for the following year. Any increases are incremental and based on need defined by the organi7ation's budget policies, emerging issues, Council goals, and available resources. This incremental process recognizes that most mandated functions will not likely change from year to year, but 2004 is different. 2003 was the City's start -up year, and its budget wasn't set up with an eye to ongoing operation. Therefore, the major emphasis for 2004 is to provide the foundation upon which future budgets will be based. It is focused around Council priorities and requested increases in funding. The formal budget planning begins in the Spring with discussions between the City Manager and City Council during a mid -year retreat. Following the retreat, the City Manager and the Department Directors prepare the preliminary budget based upon the City Council priorities. The City Council reviews the preliminary budget beginning in October. In August, departments prepare requests for new staff, programs, or significant increases to their current year budget that will address emerging issues and other operational needs. In their requests, the departments identify the problem that they are trying to address, the recommended solution, implementation plan, projected cost and expected outcomes. The Finance Department and City Manager conduct an analysis of the departmental base budgets and the revenue outlook for the coming year to determine the availability of funds for any new initiatives. During August and September, the departments also develop their base budgets. These budget requests are submitted to the Finance Department by the middle of September. In late September, the City Manager reviews each department's budget requests and develops a preliminary budget recommendation. As mandated by RCW 35A.33.135, the first requirement is that the City Manager submit estimated revenues and expenditures to the City Council on or before the first Monday in October. The preliminary budget is presented to the City Council in late October or early November. Public hearings are held to obtain taxpayers' comments, and revisions as applicable, are made. The Council makes its adjustments to the preliminary budget and adopts by ordinance a final balanced budget no later than December 31. The final operating budget as adopted is published, distributed, and made available to the public during the first three months of the following year. 6 After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that funds are used as intended Finance provides financial updates to the City Council to keep them current with the City's financial condition. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance approved by one more than the majority after holding one public hearing. City of Spokane Valley Selected Budget Policies Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. lnterfund charges will be based on recovery of the direct costs associated with providing those services. Budget adjustments requiring City Council approval will occur through the ordinance process at the fund level coordinated by the Finance Department and will occur prior to fiscal year end. The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent - friendly format. A balance of 8% to 15% of revenues is the goal for the General Fund fund balance, except in start -up years when this level is impractical. It is expected to take up to seven years to attain this targeted fund balance. All draws on the General Fund balance may be used only for one time capital expenditures, not operating costs. A contingency fund of 1.5% of General Fund revenues is set aside to take proper steps toward at least attaining this target. At full stabilization in the eighth year, short term debt shall not exceed 10% of revenues. No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. The City will maintain equipment replacement funds that will receive annually budgeted contributions from the operating expenses of departments owning the capital equipment in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. 8 BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of Washington State law, Chapter 43.09.20 RCW, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or ex.penses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include the Street Fund, Arterial Street Fund, Trails & Paths Fund, and Hotel/Motel Fund. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service funds are comprised of the Limited Tax General Obligation Fund_ Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include the Capital Project Fund, Special Capital Projects Fund and the Streets Capital Projects Fund. 9 Proprietary Fund Types Proprietary funds are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services, including depreciation, which based on the commercial model uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non - current assets and liabilities are reported on related balance sheets. Their reported fund equity (net total assets) is segregated into contributed capital and retained earnings components. As described below, there are two generic fund types in this category: Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. The Stormwater Management Fund is included in this group of funds. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. The Equipment Rental and Replacement Fund and Risk Management Fund are included in this group of funds. Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. The City of Spokane Valley uses a modified accrual basis of accounting. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. The basis of accounting for enterprise and internal service funds is full accrual. The appropriate basis is used throughout the budgeting, accounting, and reporting processes. Full accrual is a method of accounting that matches revenues and expenses with the period to which they relate, rather than focusing on actual cash flows. In this method, for example, an asset is depreciated as it is "used up ", and the expense is recognized in periodic increments, rather than assuming the asset holds its value until it is actually disposed of. However, since the focus of budgeting is on the revenues and expenditure accounts, depreciation and amortization are not considered budgetary accounts, and are excluded from the budgeting system. Budgets and Budgetary Accounting Annual appropriated budgets are adopted for all funds. These funds are budgeted on the modified cash basis of accounting. The financial statements include budgetary comparisons for those funds. Budgets are adopted at the fund level that constitutes the legal authority for expenditures. Annual appropriations for all funds lapse at the fiscal period end. 10 GENERAL FUND REVENUES: E:XP:LANATION OF REVENUE SOURCES Property Tax Revenue Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of $1.50 by the Spokane County Fire Districts #1, #8 and #9, which leaves the City with the authority to levy S2.10 for its own purposes. The levy amount must be established by ordinance by November 15th prior to the levy year. Local Retail Sales and Use Tax The local retail sales and use tax is comprised of two separate .5% options with the County receiving 15% of each .5 %. After deducting .01% as a County administrative fee, the City's effective rate is .84 %. Local Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1 /10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% to the County, with the remainder being distributed by population to the cities and the unincorporated areas of the County. Gambling Tax Revenues Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Games (2% gross, less prizes); Punch Boards (5% gross); Pull Tabs (5% gross); Card playing (10% gross). Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). Franchise Fees Cable TV is the only franchise fee levied in. the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. State - Shared Revenues State- shared revenues are received for liquor receipts, and motor vehicle excise taxes including travel trailer and camper excise tax. These taxes are collected by the State of Washington and 11 shared with local governments based on population. State - shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2003 population figure used in the 2004 Preliminary Budget is 82,005 as determined by the Office of Financial Management for Washington State. This figure is important when determining distribution of State shared revenues on a per capita basis. Liquor Board Profits and Liquor Excise Tax Cities receive a share of both liquor board profits and liquor excise tax receipts. The profits are distributed on the last day of March, June, September, and December. The excise portion is distributed on the last day of January, April, July, and October. To be eligible to receive these revenues, a city must devote at least two percent of the distribution to support an approved alcoholism or drug addiction program. Service Revenues Fees are charged for services rendered by the City of Spokane Valley. Most of the fees in the General Fund are protective inspections and permits related to services such as planning, zoning and building. Fines and Forfeitures Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State and the City, on average, keeps only 50% of the amount collected. Recreation. Program Fees The Parks and Recreation Department charges fees for selected recreation programs These fees offset some of the costs related to providing the program. Investment Interest The City makes investment interest on sales tax, property tax, and fund investments. OTHER FUND REVENUES: STREET FUND: Motor Vehicle Fuel Excise Tax (gas tax) There are two separate distributions to cities of revenues from this tax. Cities with a population of 15,000 and above are required to account for the per capita share of the unrestricted gas tax as a source to finance street maintenance Cities in this population group are also required to account for the per capita share of the restricted gas tax to be used for arterial street construction. Both distributions must be accounted for in separate funds, the Street Fund receives the unrestricted portion of the gas tax, while the restricted portion goes to the Arterial Street Fund. The City's allocation for the gas tax for 2004 is $14.13 per capita 12 ARTERIAL STREET FUND: Motor Vehicle Fuel Excise Tax (gas tax) This fund receives its tax revenue from the restricted portion of the gas tax. This Fund is to provide capital project funding as well as major maintenance functions on arterial streets. The City's allocation for the gas tax for 2004 is $6.61 per capita. TRAILS & PATH FUND: A small percentage of the City's gas tax must be set aside for trails and paths. This money will likely accumulate for several years until adequate dollars are available for a project. HOTEL/MOTEL FUND: This fund receives all revenue resulting from the Hotel/Motel Tax levied upon charges made for the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp and other transient accommodations in the City. The tax rate is 2 percent of the selling price or charge made for the lodging. It is collected and administered by the Washington State Department of Revenue. State law requires that these taxes be credited to a special fund with limitations on use, principally to support tourism /convention activities and related facilities, as prescribed by RCW 67.28.310. DEBT SERVICE FUND — LTGO 03: The Public Facilities District will provide funding for the debt service on CenterPlace Bonds. The City's Capital Projects and Special Capital Projects Funds will provide funding for the debt service on street bonds. CAPITAL PROJECTS FUND: Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one - quarter of one percent of the selling price. The revenue generated is be used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. SPECIAL CAPITAL PROJECTS FUND: Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one - quarter of one percent of the selling price. The revenue generated is be used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. 13 INTERFUND TRANSFERS: Many funds receive their revenues from other funds in the form of an interfund transfer. These transfers may represent payments for service, an operating transfer, or a concentration of revenues for a specific project. The following funds receive transfers from other funds. Street Capital Projects Fund is budgeted to receive transfers from Arterial Streets, $600,000, and Special Capital Projects, $200,000, for Transportation Improvement Board grant matching funds. Bond sale proceeds in 2003 in the amount of $2,430,000 will also be used in this fund on street projects. Equipment Rental & Replacement is budgeted to receive transfers from the General fund for interfund charges in the total amount of $131,634. Risk Management Fund is budgeted to receive $137,500 from the General Fund for employment security payments and City insurance premiums. STORM MANAGEMENT FEE: This fee is imposed upon every developed parcel of property within the City and is an annual charge of $10.00 for each single family unit and $10.00 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers or service facilities. These fees are estimated to be $747,500 for 2004. 14 2004 PRELIMINARY BUDG -ET Major Revenue Assumptions 1. The 2003 population figure used in the 2004 Preliminary Budget is 82,005 as determined by the Office of Financial Management for the State of Washington. This figure is important when determining distribution of State shared revenues on a per capita basis. 2. The 2004 estimated assessed valuation (AV) is 55,100,000,000. The City's actual assessed value will be assigned by the Spokane County Assessor. 3. Property taxes are levied based on assessed value and the City expects to collect 95% of those taxes levied in 2004 realizing the remaining 5% may be collected in the following years. 4. Estimates for sales tax receipts were based on the City's actual collections in 2003 with adjustments for corrected filings 5. Gambling tax estimates were estimated from amounts collected by the City in 2003. 6. Franchise fees were based upon the projected fees collected in the 2003 budget year. 7. Liquor excise taxes and liquor profits are based upon estimates from the Municipal Research Services & Center (MRSC). 8. Fines & Forfeits were based upon projected collections by the City in 2003. 9. Building permit and land use fees were estimated by the Spokane Valley Building Department based upon 2003 records. 10. Real estate excise taxes were based upon projected collections by the City in 2003. 11. Gas tax revenues are based upon estimates from the MRSC. 12. The Stormwater Management fee is based upon an Equivalent Residential Unit (ERU), or the amount of stormwater associated with the frontage of a standard residence. 2004 PRELIlVIINARY BUDGET Major Expenditure Assumptions 1. Service levels are the same or greater than provided in 2003. 2. Positions and salary ranges are based upon the City's compensation and classification plan. 3. Benefit amounts were based upon the proposed employee benefits plan. 4. The contract costs for public safety, park maintenance and street maintenance are based upon estimates by City staff. 16 City of Spokane Valley 2004 Budget Summary Est. Beg Est. Ending Fund Fund Balance Revenues Expenditures Fund Balance 001 General Fund $ (3,400,650) • $ 26,356,316 $ 26,356,316 $ (3,400,650) 101 Street Fund 5,029,460 * 2,062,200 3,773,184 3,318,476 102 Arterial Street Fund 423,000 542,000 600,000 365,000 103 Trails & Paths Fund 12,800 12,800 105 Hotel /Motel Fund 10,000 380,000 300,000 90,000 204 Debt Service LTGO 03 . 800,000 800,000 301 Capital Projects Fund 200,000 840,000 180,000 860,000 302 Special Capital Projects 200,000 840,000 300,000 740,000 303 Street Capital Projects 3,230,000 3,219,700 10,300 304 Mirabeau Point Capital Projects 9,700,000 9,500,000 200,000 305 Street Bond Capital Projects 2,430,000 2,430,000 402 Stormwater Management 400,000 747,500 518,700 628,800 501 Equipment R & R - 131,634 28,600 103,034 510 Risk Management 137,500 137,500 $ 14,991,810 $ 36,079,950 $ 48,144,000 $ 2,927,760 Estimated beginning fund balances do not include interfund loans receivable or payable. General Fund expenditures include $800,000 of loan repayment to the Street Fund, which is not a true expenditure. 17 City of Spokane Valley 2004 Budget Revenues by Type General Fund Property Tax Sales Tax Gambling Tax Leasehold Excise Tax Franchise Fees State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous & Investment Interest Transfers Total General Fund Other Funds Street Fund Arterial Street Fund Trails & Paths Fund Hotel /Motel Fund Debt Service LTGO 03 Capital Projects Fund Special Capital Projects Fund Street Capitial Projects Fund Stormwater Management Fund Equipment Rental & Replacement Risk Management Fund Total Other Funds Total All Funds 18 $ 10, 710, 000 11,720,000 690,000 5,000 640,000 882,816. 939,000 400,000 229,000 18,000 122,500 26, 356, 316 2,062,200 542,000 12,800 380,000 800,000 840,000 840,000 3,230,000 747,500 131,634 137,500 9,723,634 $ 36,079,950 Recreation Program Fees 0.9% Fines and Forfeitures 1.6% -_ Service Revenues 3.8% State Shared Revenues 3.5% Franchise Fees 2.6% Gambling Tax 2.6% Other Revenue 0.6% /- 1 City of Spokane Valley 2004 General Fund Revenue Sources $25,356,316 19 Sales Tax 44.5% Property Tax 4U.6% Stormwater Management Fees 2.3% REET Revenue 5.2% Facilities District Revenue 1.8% Hotel /Motel Tax 1.2% Motor Fuel Tax 7.9% Other Revenue 0.5% Recreation Program Fees 0.7% Fines & Forfeitures 1.2% Interfund Transfers 3.9% City of Spokane Valley 2004 Estimated City Resources $36,079,950 State Shared Revenue 2.7% Franchise Fees 2% ?n Property Tax 29.6% Gambling Tax 2.1% Sales Tax 36% General Fund Revenues Property Tax Property Tax - City Sales Taxes Sales Tax Sales Tax - Criminal Justice City of Spokane Valley 2004 Budget Detail Revenues by Type $ 10,710,000 10,800,000 920,000 11,720,000 Gambling Taxes Punch Boards & Pull Tabs 110,000 Bingo & Raffles 30,000 Card Games 550,000 690,000 Leasehold Excise Tax 5,000 Franchise Fetes 640,000 State Shared Revenues MVET Criminal Justice - Population 11,100 Criminal Justin: Area #1 14,134 Criminal Juslim Area #2 20,191 Criminal Justice Area #3 20,191 Criminal Justice Area #4 17,200 DUI - Cities 12,000 Liquor Board Excise Tax 295,000 Liquor Board Profits 492 ODD 882,816 Service Revenues Building Permits 506,000 Plumbing Perils 34,000 Grading Permits 7,000 Mechanical Permits 34,000 Demolition Permits 1,000 Misc. Permits & Fees 160,000 Plans Check Fees 197,000 839,000 Fines end Forfeiture§ Fines & Forfeits - Traffic Other Criminal Non -Traffic Fines Jnve„tment Interest Investment Interest Sales Tax Interest Property Tax Interest 21 150,000 250,000 400,D00 Recreation Program Charges Actnrily Fees (To use a recreational facility) 9,000 Program Fees (To participate in a program) 220,000 229,000 6,000 6,000 6,000 18,000 Transfers Transfer from Street Fund 42,500 Transfer from Capital Projects 80,000 122,500 Total General Fund Revenue S 26,356,316 Other Fund Revenues City of Spokane Valley 2004 Budget Detail Revenues by Type • 101 Street Fpnd Motor Fuel (Gas) Tax 1,187,200 Interfund Loan Repayment 800,000 Interfund Interest 75,000 2,062,200 102 Arterial Street Fund Motor Fuel (Gas) Tax 542,000 103 Trails & Paths Fund Motor Fuel (Gas) Tax 12,800 1P7 Hotel/Motel Fund HotelMotel Tax 380,000 204 Debt Service - LTGO 03 Facilities District Revenue 600,000 Debt Service Transfer from Capital Projects and Special Capital Projects 200,000 800,000 301 Capital Projects Fund REET 1 - 1st .25 Percent 840,000 302 Special Capital Projects Fund REET 2 - 2nd .25 Percent 840,000 303 Street Capital Projects Transfer from Arterial Street Fund . 600,000 Transfer from Special Capital Projects 200,000 Transfer from Street Bond Capital Projects 2,430,000 3,230, 000 402 Stomrwater Management Fund Stormwater Management Fee 501 Equipment Rental & Replacement Fund Workstation Charges Pool Car Charges Vehicle Replacement Charges 510 Risk Management Fund Employment Security Transfers Risk Management Services Total All Other Funds Total Revenues 22 747,500 88,200 5,560 37,874 131,634 7,500 130,000 137,500 9,723,634 $ 36,079,950 City of Spokane Valley 2004 Budget Expenditures by Department General Fund Legislative Branch Legislative & Executive Services Public Safety Operations & Administrative Deputy City Manager Finance Legal Human Resources Public Works Planning & Community Dev. Planning Building Library Parks & Recreation Administration & Maintenance Recreation Aquatics Senior Center CenterPlace General Govemment Total General Fund Other Funds Street Fund Arterial Street Fund Hotel/Motel Fund Debt Service - LTGO 03 Capital Projects Fund Special Capital Projects Fund Street Capitial Projects Fund Mirabeau Point Capital Projects Fund Street Bond Capital Projects Fund Stormwater Management Fund Equipment Rental & Replacement Risk Management Fund 23 $ 215,372 438,982 14,093,490 267,150 411,950 200,304 38,201 631,079 924,758 619,761 2,053,250 980,262 211,433 263,074 129,371 125,640 4,752,239 26, 356, 316 3,773,184 600,000 300,000 800,000 180,000 300,000 3,219,700 9,500,000 2,430,000 518,700 28,600 137,500 Total All Funds $ 48,144,000 Wa4es & Benefits lies Services In a ov Jnterfund Capital Exp Debt Syr Total General Fund Legislative Branch 83,008 14,760 105,844 11,760 215,372 Legislative & Executive 367,312 10,600 54,690 6,380 438,982 Public Safety 14,093,490 14,093,490 Operations & Administrative Deputy City Manager 247,200 4,800 8,770 6,380 267,150 Finance 380,867 8,883 11,950 10,240 411,950 Legal 87,964 3,180 105,300 3,860 200,304 Human Resources 29,701 5,000 820 2,680 38,201 Public Works 524,019 16,740 40,240 14,910 35,170 631,079 Planning & Community Dev. Planning 623,975 19,999 260,500 20,284 924,758 Building 497,058 31,998 19,265 31,440 40,000 619,761 Library 2,053,250 2,053,250 Pants & Recreation Parks Administration 169,069 44,487 649,539 5,040 112,127 980,262 Recreation 109,167 18,585 75,561 8,120 211,433 Aquatics 253,074 10,000 263,074 Senior Center 84,021 3,945 38,045 3,360 129,371 CenterPlace 75,719 6,554 29,725 1,680 11,962 125,640 General Govemment 3,035,011 393300 230,183 130,000 88,745 875,000 4,752,239 City of Spokane Valley 2004 Budget January 1 - December 31, 2004 General Fund Expenditures by Department by Type Total General Fund 3,279,080 3,224,542 2,046,633 16,376,923 256,134 298,004 875,000 26,356,316 Parks & Recreation 6.8% Planning & Community Development 6.1% Public Works 2:5% City of Spokane Valley 2004 General Fund Expenditures by Dept $25,356,316 Legislative Branch 0.8% Legislative & Executive Services 1.7% General Government 14.6% Operations & Administrative Services 3.6% 25 Public Safety 55.8% Intergovernmental Payments 64.8% City of Spokane Valley 2004 General Fund Expenditures by Type $25,356,316 Interfund Payments 1% Capital Outlay 1.2% 26 Salaries & Benefits 12.9% Fund: 001 Dept 011 General Fund Legislative Branch City of Spokane Valley 2004 Budget Legislative Branch Cost of providing effective elected representation of the citizenry in the goveming body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service provided, and establishing goals and policies for the organization. Goals for 2004 The City Council sets priority goals each year that represent those areas of concern or opportunity that will receive the greatest concentration of staff effort. The six (6) specific focus areas the City Council has chosen for 2004 are: f p eriment with a Managed Competition Prooram designed to identify alternative service providers. Initiate the Development of Spokane Valley's First Comprehensive Plan which will create the City's long -term vision and link transportation system improvements to land use goals in support of that vision. Continuously Improve Overall Communication between government and its citizens, between staff and Council, among staff, and between Councilmembers. - Develop a Five -Year Strategic Financial Plan that forecasts revenues and expenses as well as identifies funding and financial challenges and options. Develop and Strengthen External Relations to advance the interests of Spokane Valley through interaction and advocacy with neighboring jurisdictions, the state legislature, funding boards and commissions, the congressional delegation and statewide and national municipal organizations. Develop an Approach for Long Wastewater Services including the evaluation of a regional system option. Budget Summary Personnel FTEs Mayor 1.0 Council 6.0 7.0 Budget Detail Salaries, Wages, & Benefits $ 83,008 Supplies 14,760 Services & Charges 105,844 Interfund Charges 11,760 Total Legislative Branch $ 215,372 27 Fund: 001 Dept 013 General Fund Executive & Legislative Support City of Spokane Valley 2004 Budget Executive & Legislative Support Accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals; fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provides communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2003 Sewer Issues: Initiated a collaborate effort to conduct due diligence and examine opportunities for cost- saving regional wastewater treatment options and engaged the Department of Ecology as a partner in finding effective solutions to waste discharge problems. Negotiated an agreement with Spokane County to continue uninterrupted Septic Tank Elimination Program in 2004. Mirabeau Point Park and CenterPlace Projects: Assumed responsibility for the implementation of a Tong -held community vision to create a civic center along the banks of the Spokane River. Oversaw completion of a 54 acre park improvement project and commissioned construction of a 54,000 square foot community center to accommodate regional civic, social, educational and senior citizen programs. Community Communications: Undertook a program to engage city residents in the creation of policies and principles upon which the new city business will be reaching out to the community for their comments repeatedly at Council meetings and at a series of Conversations with the Community held at various locations around the City. Selected a firm to compose and deploy an interactive Website that is informative and useful to the public in accessing City services and information with fingertip ease. Comprehensive Plan; Designed a process by which the community can actively participate in the formulation of a Comprehensive Plan that captures community values and preferences that guide the Tong -term development of the City and creates the community legacy citizens wish to pass on to future generations. Goals for 2004 The City Council sets priority goals each year that represent those areas of concem or opportunity that will receive the greatest concentration of staff effort. 28 Fund: 001 Dept: 013 General Fund Executive & Legislative Support City of Spokane Valley 2004 Budget Goals for 2004, Continued The six (6) specific focus areas the City Council has chosen for 2004 are: Experiment with a Managed Competition Prooram designed to identify altemative service providers at more economical rates than accorded by current service providers. Initiate the Development of Spokane Valley's First Comprehensive Plan which will create the City's Tong -term vision and Zink transportation system improvements to land use goals in support of that vision. Continuously Improve Overall Communication between govemment and its citizens, between staff and Council, among staff, and between Councilmembers. Develop a Five -Year Strategic Financial Plan that forecasts revenues and expenses as well as identifies funding and financial challenges and options. Develop and Strenathen External Relations to advance the interests of Spokane Valley through interaction and advocacy with neighboring jurisdictions, the state legislature, funding boards and commissions, the congressional delegation and statewide and national municipal organizations. Develop an Approach for Long -Term Wastewater Services including the evaluation of a regional system option. Budget Summary Personnel FTEs City Manager 1.0 City Clerk 1.0 Deputy City Clerk 0.5 Administrative Assistant (CC) 1.0 Administrative Assistant (CM) 1.0 4.5 Budget Detail Salaries, Wages, & Benefits $ 367,312 Supplies 10,600 Services & Charges 54,690 Interfund Charges 6,380 Total Legislative & Executive $ 438,962 29 Fund: 001 Dept 016 General Fund Public Safety City of Spokane Valley 2004 Budget Public Safety The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, municipal court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Law Enforcement - The Spokane County Sheriffs office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Budgeted contract amount: $ 11,834,090 Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Budgeted contract amount: $ 1,632,400 Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Budgeted contract amount: $ 258,000 Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Budgeted contract amount: $ 369,000 30 City of Spokane Valley 2004 Budget 016 - Public Safety Judicial System: District Court Contract 910,000 Jury Management Contract 5,000 Public Defender Contract 294,400 Prosecutor Contract 369,000 Pretrial Services Contract 24,000 Probation Services Contract 30,000 Subtotal Judicial System 1,632,400 Law Enforcement System: Sheriff Contract 11,690,000 Emergency Management Contract 64,590 Law Enf. Bldg Maintenance Contract 28,500 Vehicle Decals 10,000 Clothing & Uniforms 7,000 Purchase of Law Enf. Building 28,500 Equipment Replacement Charge 5,500 Subtotal Law Enforcement System: 11,834,090 Jail System: Jail Contract 210,000 Work Release (Geiger) 48,000 Subtotal Jail System: 258,000 Other: Animal Control Contract 369,000 Total Public Safety $ 14,093,490 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 City of Spokane Valley 2004 Budgeted Contract Expenditures cP N. Go J � G � � �� G a e ' ck QJ 0 CP e ..,oc 1. qc- .0 Qc 32 Fund: 001 Dept 018 General Fund Operations & Administrative City of Spokane Valley 20M Budget Operations & Administrative Services The Operations & Administrative Services Department is composed of four divisions, the Deputy City Manager Division, the Finance Division, the Legal Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Operations & Administrative Services Department, assists the City Manager in organizing and directing the other operations of the city and assumes the duties of the City Manager in his /her absence. Accomplishments for 2003 Project leader for CenterPlace community/senior center, coordinating the financial, legal and planning /construction aspects of the regional project. Enhanced external communication through the development of the City's new web site. Evaluated fire and library service options for services in 2004 and beyond. Analyzed new contracts and monitored existing contracts for law enforcement, including emergency management; animal control and other service areas. Goats for 2004 Oversee and refine the day to day operations of City services. Work with departments to develop measurable goals of customer service and institute a monitoring system of those levels. Analyze options for City Hall. Develop a plan for managed competition bidding for selected services. Budget Summary Personnel. FTEs Deputy City Manager 1.0 Administrative Analyst 1.0 Office Assistant II 1.0 Administrative Assistant 0.5 3.5 Budget Detail Salaries, Wages, & Benefits $ 247,200 Supplies 4,800 Services & Charges 8,770 Interfund Charges 6,380 Total Deputy City Manager $ 267,150 33 Fund: 001 Dept 018 General Fund Operations & Administrative City of Spokano Valley 2004 Budget Operations & Administrative Services 014 Finance Division The Finance Department provides financial management services for all city departments. Programs include accounting . and reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The department is also responsible for generating and analyzing data related to the City's operations. The department prepares monthly, quarterly, and annual financial reports and budgets to ensure compliance with state laws. Accomplishments for 2003 Successfully implemented and setup a financial accounting system. Assisted departments in the preparation of an interim budget and the 2003 budget Completed financing and bond sale for the Mirabeau Point Project. Began instituting a series of intemal controls to ensure fiscal stewardship of city assets. Goals for 2004 Develop a Five -Year Financial Plan. Assist departments in the preparation of the 2005 budget Develop a disaster recovery plan for the IT system. Completion of a series of internal controls to ensure fiscal steward- ship of city assets. Budget Summary Personnel FTEs Finance & Administrative Services Director 1.0 Accounting Manager 1.0 Accountant/Budget Analyst 1.0 Accounting Technician 1.0 IT Specialist 1.0 Administrative Assistant 0.5 5.5 Budget Detail Salaries, Wages, & Benefits $ 380,867 Supplies 8,883 Services & Charges 11,960 Interfund Charges 10.240 Total Finance Division $ 411,950 34 Fund: 001 Dept 018 General Fund Operations & Administrative City of Spokane Valley 2004 Budget Operations & Administrative Services 015 Leoal Division The City Attomey provides accurate and timely legal advice to the Council, City departments and advisory boards and commissions on a wide variety of municipal issues to improve effectiveness and minimize risk of City operations. General legal services for the city are contracted from Witherspoon, Kelley, Davenport, & Toole. Stanley Schwartz is the lead attorney. Additional funds have been included in the budget for special counsel, which may be needed from time to time. Funding has also been included for a Legal Intern, who will provide assistance to the Deputy City Attorney on a number of issues. Accomplishments for 2003 Drafted most of the ordinances, resolutions and contracts adopted by the Council since January, 2003. There were approximately 80 ordinances, 55 contracts, and 45 resolutions adopted by the Council in 2003. Provided legal /technical support to the Department of Community Development in the planning phase of the Comprehensive Plan. Budget Summary Personnel FTEs Deputy City Attorney 1.0 Budget Detail Salaries, Wages, & Benefits $ 87,964 Supplies 3,180 Services & Charges 105,300 Interfund Charges 3,860 Total Legal Division $ 200,304 35 Fund 001 General Fund City of Spa ne VaItey Dept 018 Operations & Administrative 2004 Budget Operations & Administrative Services 016 Human Resources Division Human Resources (HR) is administered through the Deputy City Manager (D OM) who serves as the Human Resources Manager for the City. The HR operation provides services in compensation, benefits, training and organizational developrrient, staffing, employee relations, and communications. Accomplishments for 2003 Established initial City organizational structure. Developed classification, compensation, and benefit plans for City employees. Drafted Human Resources policies and procedures. Goals for 2004 Develop City's web based Intranet to make information more accessible to employees_ Develop a City erriployee training program, based upon a needs assessment. Budget Summary Personnel Deputy City Clerk (1 Asst_} 0.5 Budget Detail Salaries, Wages, & Benefits 20,701 Supplies 5,000 Services & Charges 820 lnterfund Charges 2,680 Total Human Resources 38,201 36 Fund: 001 Dept 032 General Fund Public Works City or Spokane Vafloy 2004 Budget Public Works The Public Works Department provides overall planning and oversight of public works projects in the City of Spokane Valley. The department provides engineering plan review, inspection, coordination of major public works capita! improvement projects, long -range transportation planning and neighborhood traffic management The Public Works Street Maintenance Section is responsible for maintenance of streets. In the 2004 budget, the City Engineer position was eliminated. Responsibilities will be divided between the Public Works Director and the twa Senior Engineers. Funding was included to increase the half -time Administrative Assistant to full time. Accomplishments for 2003 Conducted ongoing analysis and review with the County, City of Spokane, and DOE regarding the construction of a Wastewater Treatment Facility Provided engineering review and support for City project, private development projects and other City public works needs. Completed two road projects, three sewer projects and four small works street maintenance projects. Provided construction project management for the CenterPlace project. Submitted two street grant projects to TIB and one bridge project BRAG. Goals for 2004 Continue analysis and review of wastewater treatment options. Closely manage and refine contracts with Spokane County and others for public works services and construction. Implement and closely supervise the major Street Capital Projects. Provide engineering services to support City projects, as well as planning and building activity. Provide public works expertise in the Comprehesive Planning effort. Seek grant support for City public works projects. Budget Summary Personnel hats Public Works Director 1.0 Administrative Assistant 1.0 Senior Engineer (Development) 1.0 Assistant Engineer (Development) 1.0 Senior Engineer (CIP) 1.0 Assistant Engineer (CIP) 1.0 Engineering Technician 1_0 Total 7.0 j .udoet Detail Salaries, Wages, & Benefits $ 524,019 Supplies 16,740 Services & Charges 40,240 Interfund Charges 14,910 Capital Outlay 35,170 Total Public Works $ 631.079 37 Fund: 001 Dept 058 General Fund Planning & Community Development City of Spokane Valley 2004 Budget Planning & Community Development The Planning & Community Development Department provides overall management and oversight of development services including current and long -range planning, coordination of regional environmental issues, building permitting and inspections, and code enforcement. The Permit Center provides coordinated, one -stop administration of all development permits. The Code Enforcement Officer is responsible for the enforcement of zoning regulations and nuisance abatement Department -wide Goals for 2004 Initiate development of an interactive web -based GIS. Publish all Planning Commission agendas, Comprehensive Plan and Development Regulation drafts on the Internet Initiate a comprehensive records storage and retrieval system. 058 Planning Division The Planning Division is responsible for providing professional policy guidance on land use issues to the City Council and Planning Commission. It is also responsible for processing land use permits, reviewing environmentally sensitive areas, and providing code enforcement services. Funding is included for professional services to assist in the development of the Comprehensive Plan. Funding is also included to increase an Administrative Assistant from half -time to full -time. Accomplishments for 2003 Current Planning Reconfigured the Permit Center, assigning more experienced personnel to project intake. Established the Project Review Committee to streamline and coordinate project review. Initiated the update of Development Regulations implementing the Comprehensive Plan. Long Range Planning Initiated the development of the Comprehensive Plan. Completed the Citizen Participation Program. Received approval of more than $80,000 in grant funding for Plan development. Completed the annual update of the Interim Comprehensive Plan. In collaboration with the Legal Department, completed revisions of the Adult Use, Junk Cars, Code Compliance and Nuisance regulations. 38 Fund: 001 Dopt: OSS Goals for 2004 General Fund city of Spokane Valley Planning & Cammunity Development 2004 Budget Current Planning In cooperation with other departments and agencies, estabfrsh Development Regulations implementing the Comprehensive Plan in a Uniform Land Development Code, to include subdivision requirements, zoning regulations. development standards, building codes. and engineering details. Streamline development review processes to include all reviewing departments and agendas. Informational brochure - "Development 101 Spokane Valley_" Long Range Planning Complete inftiaf draft on the city's comprehensive plan, specifically the land use, transportation, parks and recreation, and capital facilities elements. Consultant assistance may be required for the transportation, parks and recreation, and capital facilities elements. Implement a public participation program for the Comprehensive Plan_ Integrate State Environment Policy Act (SEPA) into the comprehensive planning process. Consultant assistance anticipated to comply with the SEPA requirements of the comprehensive plan. Budget Summary Personnel Community Development Director Planning Manager - Long -Range Planning Manager - Current Associate Planner - Long -Range Associate Planner - Current Assistant Planner Planning Technician Administrative Assistant 39 1.0 1 .0 1.0 1.0 1.0 2.0 1.0 1.0 9.0 Budget Detail Salaries. Wages, & Benefits $ 823,875 Supplies 19,999 Services & Charges 280.500 Interfund Charges 20,284 Total Planning Dfvisiori 924,758 Fund: 001 Dept 058 General Fund Planning & Community Development City of Spokane Valley 2004 Budget Planning & Community Development 059 Building Division The Building Division implements the Washington State Building Code. It is responsible for ensuring that buildings and structures comply with adopted building code standards through professional plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. In 2004, the Building Division is planning to add a second Code Enforcement Officer based on the increasing number of issues needing evaluation. Also, the large amount budgeted for small tools and minor equipment is for tablet PCs which will be used by Building Inspectors and Code Enforcement Officers. The 2004 budget also adjusts the classification and compensation of a position authorized in 2003. The initial organization structure called for one Building Inspector II and the interim team determined that two Building Inspector Il's would better meet the City's needs. Accomplishments for 2003 Completed over 2600 inspections, issued over 1150 permits, and accounted for almost $500,000 in revenue. Initiated implementation of a functional permit system. Started a Construction Code Reference Library. Collaborated with the Planning Division and Legal Department to develop a workable approach to Code Enforcement and Nuisance Ordinances. 40 Fund: 001 Dept 058 General Fund Planning & Community Development City of Spokane Valley 20Q4 Budget Goals for 2004 Streamline permit issuance and inspection processes with a goal of same day inspections and predictions (48 -96 hour) turnaround on plan review. Cross- training and certification of Code Compliance and Building Inspections personnel. Informationational brochure - "Everything you wanted to know about getting a Building Permit." Budget Summary Personnel FTEs Building Official 1.0 Building Inspector II 2.0 Code Enforcement Officer 2.0 Permit Technician 2.0 Plans Examiner 1.0 8.0 Budget Detail Salaries, Wages, & Benefits $ 497,058 Supplies 31,998 Services & Charges 19,265 Capital Outlay 40,000 Interfund Charges 31,440 Total Building Division $ 619,761 41 Fund: 001 Genera! Fund Spokane Valley 'Dept 072 Library 2004 Budget Library Library services to Valley residents are currently provided by the Spokane County Library District (LD), Under State law, up to $,50 per $1,000 assessed valuation of a City's property tax rate may be levied by an authorized library district" The City and SOLD are currently negotiating an interiocal agreement for 2004 library services in Spokane Valley_ Detail Budget Library Services 42 $ 2,053,250 Fund: 001 Dept 076 General Fund Parks and Recreation City of Spokane Valley 2004 Budget Parks and Recreation The Parks and Recreation Department is composed of five divisions, the Administration and Park Maintenance Division, Recreation, Aquatics, Senior Center, and the CenterPlace Division. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation, and maintenance of parks and recreation facilities. The 2004 budget includes funding for a Parks and Recreation Master Plan (funding provided by the Real Estate Excise Tax). Funding is also included for a CenterPlace Manager, consistent with the CenterPlace proforma. In addition, the Parks Department budget has funding for handicap lifts at area swimming pools and Mirabeau Bridge repair. Administration and Park Maintenance The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2003 Established positive presence in the City community. Assisted with CenterPlace approval, funding and construction. Monitored and managed the agreement with Spokane County Parks for maintenance and operation of the park system. Assisted with acquisition of parks and other properties. Established working relationships with Spokane Valley Senior Citizen Center Advisory Board, Western Dance Association, Splashdown, and others. Assessed the condition of the City parks. Participated in the development of Mirabeau Meadows Park at Mirabeau Point. Expanded the operating hours for City swimming pools. 43 Fund: 001 Dept 076 General Fund Parks and Recreation City of Spokane Valley 2004 Budget Goals for 2004 Strive for the highest level of customer service in all department activities. Develop a Park and Recreation Master Plan including parks, aquatics, recreation programs and senior center. Dedication of Mirabeau Meadows Park Construction of the CenterPlace facility. Manage the maintenance contract with Spokane County. Explore altemative maintenance options. Develop an operating plan for Senior Center and CenterPlace. Pursue new grant opportunities. Implement new recreation scheduling software. Budget Summary Personnel FTEs Parks and Recreation Director 1.0 Administrative Assistant 1.0 2.0 Budget Detail Salaries, Wages, & Benefits $ 169,069 Supplies 44,487 Services & Charges 649,539 Interfund Charges 5,040 Capital Outlay 112,127 Total Parks Admin $ 980,262 44 Fund: 001 Dept 076 General Fund Parks and Recreation City of Spokane Valley 2004 Budget 301 Recreation The Recreation Division coordinates and facilitates the delivery of recreation programs and services throughout the city and the City's park system. In 2003 the Division developed and implemented summer and fall recreation programs to provide healthy, constructive leisure time for citizens of all ages. Accomplishments for 2003 Developed and implemented summer and fall recreation programs to provide healthy, constructive leisure time for citizens of all ages. Developed program fees to recover a high percentage of direct costs. Instituted a scholarship program to provide registration assistance where needed, and as available. Established positive working relationships with other community service providers. Researched new programs and services that may be added in the future. Organized the City of Spokane Valley booth at Valleyfest. Goals for 2004 Implement Council policy on recreation services for the Community. Implement Streamline calendar to ensure timely and consistent marketing, enrollment, and registration processes. Participate in the Parks and Recreation Master Plan process. Budget Summary Personnel FTEs Recreation Coordinator 1.0 Budget Detail Salaries, Wages, & Benefits $ 109,167 Supplies 18,585 Services & Charges 75,561 Interfund Charges 8,120 Total Recreation $ 211,433 45 Fund: 001 Dept: 076 General Fund Parks and Recreation Spokane Valley 2004 Budget 302 - Aquatics The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include Open Swim, Swim Lessons, Swim Team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with Spokane County for all aquatic activities within the City. The County provides the lifeguards and maintains the pools during the season. Accomplishments for 2003 The City provided a seamless transition in pool operations by offering a full range of services including swimming lessons through a contract with Spokane County. The aquatics program was enhanced during the first season of operation by the City. Included were 57 week days where public swim was offered for additional hours and 16 weekend days that the pools previously had been closed. In addition, the season at Terrace View Pool was extended from August 15 through Labor Day. The expanded hours were well received and generated a total of $43,499 which exceeded estimated revenues by $7,154. Goals for 2004 Manage the aquatic maintenance and operation contract with Spokane County. Monitor the revenues generated from each pool. Participate in the Parks and Recreation Master Plan process. Continue to manage contract with Splashdown Water Park. Budget Summary Budaet Detail Services & Charges $ 253,074 Capital Outlay 10,000 Total Aquatics $ 263,074 46 Fund: 001 Dept 076 General Fund Parks and Recreation City of Spokane Valley 2004 Budget 304 Senior Center The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2003 Worked together with the Spokane Valley Senior Citizens Association Board to improve accounting procedures. Increased rental income and accountability for day trips. Added new fund raising events. Extended the ceramics class and other programs and added new trip opportunities. Introduced the concept of ovemight tours. Obtained five computers to begin a computer lab. 2003 was the first year the Center participated in the Senior Wellness Conference. Improved the newsletter. Added advertisements in order to help offset mailing expenses, and updated mailing database. Offered health screenings, massage, hearing tests, foot care and speakers on senior related topics such as prescription drug prices and medical studies. Goals for 2004 Work closely with the Advisory Board to prepare for the new facility at CenterPlace. Increase usage and revenues associated with room rentals. Provide information to assist in developing the long -range vision for the Senior Center. Participate in the Parks and Recreation Master Plan process. Budget Summary Personnel FTEs Senior Center Supervisor 1.0 Budget Detail Salaries, Wages, & Benefits $ 84,021 Supplies 3,945 Services & Charges 38,045 Interfund Charges 3,360 Total Senior Center $ 129,371 47 Fund: 001 Dept 076 General Fund Parks and Recreation Spokane Valley 2004 Budget 305 - CenterPlace The first phase of construction of Mirabeau Point CenterPlace will begin in late 2003 and continue through 2004. The project represents the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. This $10 million project is financed through numerous corporate, individual and service club donations along with funding support from the Spokane Public Facilities District The City will be responsible for the construction, finance and operation of the new facility. At total build out, the approximately 54,000 square foot facility will house the new City of Spokane Valley Senior Center, a great room (banquet facility), numerous meeting rooms, multi purpose rooms and a high tech lecture hall. The facility will combine with the recently completed Mirabeau Meadows Park and Mirabeau Springs to form a regional focal point for Northeast Washington and Northern Idaho. Accomplishments for 2003 City familiarity with project. Revised and updated operations pro - forma. Developed and secured funding for construction. Accepted donations from MPI Inc. and approved agreement with Spokane Public Facilities District Achieved a favorable bond rating to fund construction. Debt Service will be reimbursed by the Spokane Public Facilities District. Finalized design with architect. Groundbreaking in December 2003 to meet requirements of Public Facilities District Goals for 2004 Hire CenterPlace manager. Develop programs and ideas for space utilization, and begin marketing and future reservations for the facility. Assist with construction oversight and with purchase of furniture, kitchenware, etc. Budget Summary Personnel FTEs CenterPlace Manager 1.0 Budget Detail Salaries, Wages, & Benefits $ 75,719 Supplies 6,554 Services & Charges 29,725 Interfund Charges 1,660 Capital Outlay 11962 Total CenterPlace $ 125,640 48 Fund: 001 Dept 090 General Fund General Government 2004 Budget General Government The General Government Department comprises activities that encompass services to multiple departments. Included in this department are the costs of city hall and related utilities, manage- ment information services, insurance costs, miscellaneous city intergovernmental costs and capital equipment posts that benefit more than one department. In 2004, the General Fund is scheduled to repay $800,000 of outstanding debt Detail Budget Accounting & Auditing of General (Citywide) Costs Accounting & Audit Services $ 35,000 Software Maintenance 35,000 Election Costs 50,000 Forms 15,000 Advertising 21,550 Employee Recognition & Safety Program 3,000 Web Page 10,000 Telephone/DSL Charges 20,000 IT Consulting 60,00D Permitting Software 60,000 Miscellaneous 20,000 Interfund Interfund Loan Interest 75,000 Interfund Risk Management Payment 130,000 Operating Transfer - Loan Repayment 800,000 Facilities Facility Repairs & Maintenance 1,500 Miscellaneous Building Maintenance 5,000 City Hall Leasing Costs: City Hall Rent 220,683 Leasehold Improvements 88,745 Storage Space & Parking 3,000 Outside Services Memberships - SRTC 42,500 Alcohol Treatment 15,800 Spokane County Air Pollution Authority 115,000 City Economic Development 10,000 Cable Franchise Negotiations 50,000 Requests from Outside Agencies 100,000 Contingency & Reserves Reserve for Revenue Adjustments 1,470,461 Operating Reserve - Mirabeau Project 300,000 Service Level Stabilization Reserve 300,000 Contingency 695,000 $ 4,752,239 49 Fund: 101 Dept: 042 Street Fund Spokane Valley 2004 Budget Street Fund The Street Operating program is established to provide efficient and safe movement of both motorized and non - motorized vehicles as well as pedestrians within the limits of the City and coordinate convenient interconnect to the regional transportation system. The transportation networks, under this program, are designed, constructed, and maintained to improve the quality of Life while providing the efficient movement of commerce. Accomplishments for 2003 Managed contracts with the County and State for public works services including maintenance, engineering and construction. Began work on a 6 -year street master plan. Implemented the Right of Way permit system. Goals for 2004 Operate and maintain all City streets and the two state highways, SR 290 and SR 27, which the City must assume. Continue to contract with Spokane County for engineering services related to operations and maintenance of City streets. Develop a 6 -year street master plan and a 20 -year pavement management plan. Work with Community Development to ensure that adequate traffic and transportation mitigation is provided. Budget Summary Personnel Senior Engineer - Traffic Public Works Superintendent Construction Inspector 0.4 1.0 1.4 2.8 Detail Budget Salaries, Wages, & Benefits $ 185,638 Supplies 13,280 Spokane Cnty - Engineering Svces 400,000 WSDOT Maintenance - SR 290 & SR 27 • 350,000 Spokane Cnty - Street Maintenance 2,120,000 Minor Road Maintenance 300,000 Street Lighting/Signal Power 300,000 Consulting Services 61,766 Transfer to General Govemment - SRTC 42,500 Total Street Fund $ 3,773,184 50 Fund: 102 Dept 041 Arterial Street Fund Spokane Valley 2004 Budget Arterial Street Fund The Arterial Street Fund accounts for the receipt and expenditure of the State - levied motor vehicle fuel tax distributed to the City in accord- ance with State RCW 82.36.020. These revenues will be transferred to the Street Capital Projects Fund for the construction, improvement, chip sealing, seal coating, and repair of arterial streets. Detail Budget Transfer to Street Capital Projects $ 600,000 Fund: 103 Dept 103 Trails & Paths Fund Spokane Valley 2004 Budget Trails & Paths Fund The Trails & Paths Fund accounts for the receipt and expenditure of the State - levied motor vehicle fuel tax distributed to the City in accord- ance with State RCW 47.30.050. These revenues originate from .42/D of motor vehicle fuel tax attributable to Street Maintenance. These funds are restricted for the purpose of constructing new trails and paths throughout the City. No expenditures are budgeted for this fund in 2004. 51 Fund: 105 Dept 105 Hotel /Motel Fund Spokane Valley 2004 Budget Hotel/Motel Fund The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the fumishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition or operation of tourism - related facilities, and marketing of special events and festivals designed to attract tourists. Detail Budget Tourism Promotion $ 300,000 Fund: 204 Dept: 204 Limited Tax General Obligation - Debt Service Fund Spokane Valley 2004 Budget Debt Service Fund The LTGO - Debt Service Fund collects and distributes monies received and paid for Tong - term debt obligations. Revenue to this fund consists of money received from the Public Facility District, which will be used to pay annual debt obligations for bond proceeds. We will not receive actual debt obligation information until November, so these figures are estimates only. Detail Budget Debt Service on Mirabeau Bonds Debt Service on Street Bonds Total Debt Service $ 600,000 200,000 $ 800,000 52 Funds: 301/302 Capital Projects & Special Capital Project Funds Spokane Valley 2004 Budget Capital Projects and Special Capital Projects Funds These funds account for the collection and expenditure of the real estate excise tax levied on all sales of real estate. The tax is levied in two phases of a quarter of a percent each. The first quarter percent of the real estate excise tax (REET 1) must be spent on capital improvements identified in a capital improvements plan. This REET !tax is accounted for in the Capital Projects Fund 301. The second quarter percent (REET 2) may only be levied by cities that are planning under the Growth Management Act. These funds must be used for public works projects or for streets, water systems, or sewers. The REET 2 tax is accounted for in the Special Capital Projects Fund 302. Revenues accumulated in these funds will be used as matching funds for street construction projects and will be transferred to the Street Capital Projects Fund. Detail Budget Fund 301 Transfer to Debt Service 100,000 Fund 301 Transfer to Gen. Fund - Park Plan 80,000 Total Fund 301 • $ 180,000 Fund 302 Transfer to Street Capital Proj $ 200;000 Fund 302 Transfer to Debt Service 100,000 Total Fund 302 $ 300,000 53 Fund: 303 Street Capital Projects Fund Spokane Valley 2004 Budget Street Capital Projects Fund The Street Capital Projects Fund accounts for monies used to finance the 6 year transportation improvement plan. Revenues are transfers from the Arterial Street Fund, Capital Projects Fund, and Special Capital Projects Fund and bond sale proceeds. Expenditures are for matching funds for Transportation Improvement Board and other grants. Goals for 2004 Manage the contract with Spokane County to continue planning, designing, and constructing the improvements identified in the city's 6-year Transportation Improvement Plan and the 6 -year Sewer Construction Capital Improvement. Detail Budget TIB, SRTC, & BRAC Projects 16th Avenue - Project 2, Dishman Mica to Pines $ 260,000 Park Road - Project 2, 8th to Appleway 195,000 Pines/Mansfield, Wilbur Rd. to Pines 55,000 Barker Road Reconstruction, PE & RW 238,000 Barker Road Bridge Replacement, PE & RW 141,000 Evergreen Road, 16th to 2nd 348,000 24th Avenue Sidewalk Project (PSMP) 52,000 1,289,000 Hazard Elimination Safety Proiect Sullivan Road & 4th Avenue Signal (RW & CN) 15,700 Miscellaneous Valley Couplet 15,000 Road Replacement Projects 830,000 Consultant Contract - Sullivan Bridge Repair 60,000 905,000 Road Paveback (Septic Tank Elimination Program) Carnahan 110,000 Sipple 141,000 Veradale Phase II 284,000 Weatherwood /Owens 394,000 Bums Road 31,000 Miscellaneous Projects 50,000 1,010,000 Total Street Capital Projects $ 3,219,700 54 Fund: 304 Dept 304 Mirabeau Point Capital Project Fund Spokane Valley 2004 Budget Mirabeau Point Capital Project Fund Mirabeau Point is a multi -use community project located at 2426 Discovery Place which will be constructed and operated by the City. Mirabeau Point Park consists of approximately 54.5 acres which will house CenterPlace and other public facilities, including parks and open space. CenterPlace will provide housing for a Conference Center Wing, Senior Center Wing and a Great Room Wing. The portion of CenterPlace used for the Rooms Wing and Great Room Wing is being developed as a "regional facility" as defined in RCW 36.100 and 35.57.020. Detail Budget Construction in Progress $ 9,500,000 Fund: 305 Street Bond Capital Projects Fund Spokane Valley 2004 Budget Street Bond Capital Projects Fund The Street Bond Capital Projects Fund accounts for monies received from bond proceeds which will be used for various capital street projects. Detail Budget Transfer to Street Capital Projects $ 2,430,000 55 Fund: 402 Stormwater Management Spokane Valley 2004 Budget Stormwater Management The Stormwater Management fund accounts for receipt and expenditure of the stormwater management fee. This fee is levied on an annual basis based upon a number of service units attached to the parcel. The expenditures are used for stormwater construction and management through both the Street Department and Spokane County. Accomplishments for 2003 Enforced standards to improve water quality and protect the aquifer. Provide support to planning and building to insure that new development meets stormwater standards. Goals for 2004 Participate in the development of Department of Ecology stormwater regulations including the UIC and NPDES Phase II programs and the finalization of the Eastern Washington Stormwater Manual. Investigate, plan, design, and implement solutions for existing drainage problems. Develop and implement six year plan for construction of regional and semi - regional drainage facilities. Perform floodplain permit engineering review. Manage the 208 Swale inspection program. Manage Spokane County contract work for billing and UIC inventory. Initiate development of City drainage design manual based upon DOE's Eastem Washington Manual. Detail Budget .Supplies 6,700 Drainage Project 200,000 Transfer for Drainage Portion of Street Projects 150,000 IT Support 2,000 Consulting Services 30,000 Legal 2,500 Contract Services 120,000 Training/Travel/Mileage 7,500 Total Stormwater $ 518,700 56 Fund: 501 Equipment Rental & Replacement Equipment Rental & Replacement The Equipment Rental & Replacement Fund (ER&R) accounts for the cast of maintaining and replacing City vehicles and equipment for all City departments. The ER &R fund is an Internal Service fund_ The fund accumulates the resources for vehicle and equipment replacements in the fund. The Funds or Departments using the vehicle or equipment pay the scheduled replacement fee. Replacement funds are being collected on the telephone system, computer network system, desktop computers, and vehicles. Maintenance and service charges for copiers, telephones, internet are also charged to funds through this department_ The fund also finances and administers a fleet of pool cars for use by City departments. Accomplishments for 2003 Instituted a replacement cost schedule for vehicles and IT equipment. Purchased and installed a fixed asset accounting and tracking system_ Met funding goals for fixed asset replacement for 2003. Goals for 204 Setup and administer an accounting system for replacement costs for city equipment. Detail Budget Gas, 011 Tires 5,000 Equipment Rental Mnt - Contracted 23,600 Total $ 28,600 57 Spokane VaIIey 2004 Budget Fund: 510 Risk Management Fund Spokane Valley 2004 Budget Risk Management Fund The City of Spokane Valley Risk Management Fund is established to account for insurance costs, claims settlement and administration of a risk management safety program. This fund also accounts for the funding of self- insured unemployment claims through the State of Washington and Washington Cities Insurance Authority. Accomplishments for 2003 Reviewed City liability exposure and coordinated coverage with City's insurer, Washington Cities Insurance Authority. Instituted a policy to form background checks and physicals on all new employees. Goals for 2004 Setup and administer an accounting system for a risk management internal service fund. Detail Budget Liability Insurance Payment Unemployment claims $ 130,000 7,500 Total Risk Management $ 137 500 58 10,270 15,200 9,700 1 5,000 25,000 5,127 27,000 00,000 11,962 10,000 80,745 X218,004 80,000 Departrnen1 032 Public Works 0559 Bui ding 076 Parks 090 General Government 'Real Estate Excise Tax 1 Schedule software from Recware • Mirabeau bridge repair Parks & Recreation Master Plan Parks scheduling software 2 handicap lifts for area pools Leasehold improvements Total Capital Expenditures City of Spokane Valley Capital Expenditures for 2004 Capital Dully Deseri Lion Total Computer software: Haestad Methods 10,270 Autodesk Civil Services 15,200 Miscellaneous desktop software 9,700 Vehicle 15,000 Reorganization and storage shelving 25,000 59 5,127 27,000 80,000 11,962 10,000 80,745 298,004 Revenue Source City REET Department 303 Street Fund 304 Mirabeau Point 402 Stormwater Umbras* Profads 'Red Estalo Excise Tar 1 'Real Estate Excise Tex 2 '"Transportation Irnprovomant Board (Slate Fu nr13) ""Spokane Regional Transpatatbn Courdl (Fadcrm Funds) Bridge Ra.faoamont Advisory Ccrnrrdloa (Fedand Funds) Mirabeau Point Bond Capital Outlay Description Total Ptocoeds florid Conlrrlsctbn Reacts* 18th Avenue • Prated 2 Oh5us= Paco to Piraa 1.932,000 Park Road - Project 2 8111 b Applaway 021,000 Ptnaert lendleld VAlba Rd. to Pines 020,000 Bettor Road RoconsWdbn PE 6 NW 1,150,000 Barker Rood Bridge Replacement PO 6 RSV 702,000 Evergreen Rood 15th to Ind 1,521,000 2401 Avenue Sidewalk Protect (PSMP) 198,000 Haxnrd ElfihreJan Satnty Puebla• Sullivan Road 6 401 Avenue Signal (IOW 6 CN) 15,700 Road Pavnbnck!5090 Tank FJlmtn.lton Pt0anml: Carnahan 2,569,000 Staple 2,014,000 Vcruddo Phaso 0 2,998,00] WeaVrerw0odlOwena 4,083000 Burro Road 31,000 Mlscofmneoua Protests 50,000 e01taaIgnIgn Valoy Couptal 15,0110 Road Reptacamont Pralods 030,000 Comultant Contract 6 Conabuctlon In Progress 9,500,000 203,000 Total Capital Expenditures 910.199700 City of Spoltarto Vela) Capital Espondlluros for 2004 Street Bond Pfo condo Donations it Grant Proceeds CortA but lans and Fess REET 1' REET 2" Palatial Street Fund SW Management Foes SRtC"'� BRAG• °•• 200,000 1,072,000 195,000 628.000 55,000 505.000 239,000 912,000 141,000 501,090 348,000 1,173,000 52,000 140,000 15,700 110.000 2,459,000 141,000 2.773,000 204,000 2,701,000 394,000 3,889,000 31,000 50,000 15,000 007,000 49.000 114.000 60,000 7,000.000 2,500,000 290,000 8.00041 00 $ 2,4)0 $ 2,690000 9 000 . 16 700 600 000 2 000 3 000 1 97 000 601 900 Department 303 Street Fund 304 Mirabeau Point 402 Stormwater Umbras* Profads 'Red Estalo Excise Tar 1 'Real Estate Excise Tex 2 '"Transportation Irnprovomant Board (Slate Fu nr13) ""Spokane Regional Transpatatbn Courdl (Fadcrm Funds) Bridge Ra.faoamont Advisory Ccrnrrdloa (Fedand Funds) Mirabeau Point Bond Capital Outlay Description Total Ptocoeds florid Conlrrlsctbn Reacts* 18th Avenue • Prated 2 Oh5us= Paco to Piraa 1.932,000 Park Road - Project 2 8111 b Applaway 021,000 Ptnaert lendleld VAlba Rd. to Pines 020,000 Bettor Road RoconsWdbn PE 6 NW 1,150,000 Barker Rood Bridge Replacement PO 6 RSV 702,000 Evergreen Rood 15th to Ind 1,521,000 2401 Avenue Sidewalk Protect (PSMP) 198,000 Haxnrd ElfihreJan Satnty Puebla• Sullivan Road 6 401 Avenue Signal (IOW 6 CN) 15,700 Road Pavnbnck!5090 Tank FJlmtn.lton Pt0anml: Carnahan 2,569,000 Staple 2,014,000 Vcruddo Phaso 0 2,998,00] WeaVrerw0odlOwena 4,083000 Burro Road 31,000 Mlscofmneoua Protests 50,000 e01taaIgnIgn Valoy Couptal 15,0110 Road Reptacamont Pralods 030,000 Comultant Contract 6 Conabuctlon In Progress 9,500,000 203,000 Total Capital Expenditures 910.199700 City of Spoltarto Vela) Capital Espondlluros for 2004 Street Bond Pfo condo Donations it Grant Proceeds CortA but lans and Fess REET 1' REET 2" Palatial Street Fund SW Management Foes SRtC"'� BRAG• °•• CITY MANAGER DEPUTY CITY MANAGER DEPUTY CITY ATI'ORNEY COMMUNITY DEVELOPMENT DIRECTOR 1.0 1.0 1,0 00000.000.00,00.0 0.0.000.00.00 0.000.00.0.00.00 0 0 00 sr. ON Ni 4 PUBLIC WORKS DIRECTOR 1.0 FINANCE DIRECTOR 1.0 PARKS A RECREATION DIRECTOR 1.0 CRY CLERK 1.0 CENTER PLACE MANAGER 1.0 SENIOR ENGINEER 1.0 SENIOR ENGINEER 1.0 SENIOR ENGINEER - TRAFFIC ASSISTANT ENGINEER 2.0 ENGINEERING TECINICIAN 1.0 PLANNING MANAGER - LT PLANNING MANAGER - CURRENT ASSOCIATE PLANNER - CURRENT ASSOCIATE PLANNER - LONG -TERM ASSISTANT PLANNER ASSISTANT PLANNER x CODE ENFORCEMENT OFFICER 0 BUILDING OFFICIAL BUILDING INSPECTOR 0 RUILOING INSPECTOR 1 PLANS EXAMINER PERMIT SPECIAUST PLANNING TECHNICIAN 1.0 PUBLIC WORKS SUPERINTENDENT 1.0 RECREATION COORDINATOR 1.0 ADMINISTRATIVE ANALYST x 1.0 AC COUN TANTIBUDGET ANALYST 1.0 ACCOUNTING MANAGER 1.0 R' SPECIALIST x 1.0 SENIOR CENTER SPECIALIST 1.0 DEPUTY CITY CLERK 0.5 0.5 ADMINISTRATIVE ASSISTANT 1.0 0.5 0.5 1.0 1.0 ADMINISTRATIVE ASSISTANT . x 1,0 1.0 OFFICE ASSISTANT II 1.0 ACCOUNTING TECHNICIAN 1.0 CONSTRUCTION INSPECTOR 1 Totals 4.5 3.5 5.5 1.0 0.5 7.0 9.0 8.0 2.0 1.0 1.0 1.0 2.8 46.8 Title Unfilled Funding Source 4 Pos1Uc-= -__p City of Spokane Valley Proposed 2004 Budgeted Positions 01 General Fund Street Fund City of Spokane Valley FTE Count by Year Proposed 2004 Budget 2003 2004 2004 Budget Authorized FTE Proposed Department FTEs Additions FTEs Executive & Legislative Support 4.5 - 4.5 Operations & Administrative Services: Deputy City Manager 3.5 3.5 Finance 5.5 5.5 Legal 1.0 - 1.0 Human Resources 0.5 0.5 Public Works 7.5 (0.5) • 7.0 Planning & Community Development Planning 8.5 0.5 9.0 Building 7.0 1.0 8.0 Parks & Recreation: Parks Admin 2.0 2.0 Recreation 1.0 - 1.0 Senior Center 1.0 - 1.0 CenterPlace 1.0 1.0 Street Fund 2.9 (0.1) 2.8 TOTAL 44.9 1.9 46.8 • Eliminated City Engineer position and added an Administrative Assistant. 62 EXECUTIVE & LEGISLATIVE SUPPORT City Clerk Legislative Relations J Intergovernmental Coordination Long Range • COMMUNITY; • DEVELOPMENT Marina Sukup Planning/ GIS Current Building Code Compliance Dick Denenny Mike Flanigan CITY COUNCIL MEMBERS Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Rich Munson Gary Schimmels Steve Taylor tircippLICE:Kt*I'4. sCjiii„tra Patrol —I Investigation Prevention Emergency Management Permits/ Inspections ( CITY MANAGER/CEO Dave Mettler 1 DEPUTY CITY MANAGER/C00 Nina Regor • ';PUBLIC; woRKs; . vt I Transportation Planning Neighborhood Traffic Management Capital Improvement Plan Development Engineering Stormwater —I Transportation Street Maintenance (Contract) CITY ATTORNEY (Contract) RE C REATIO N M?kv Acksiin:T- Parks (Contract) Aquatics (Contract) Recreation Programs Senior Center CenterPlace Operations Oversight Finance Legal Contract Administration Administrative Services S po�an�' ��all COMMUNITY PROFILE AND HISTORY "You cannot look to the future if you do not know the past." On May 21, 2002, voters within the City approved incorporation of the City of Spokane Valley, which is the second largest city in the County and the eighth largest city in the State, with approximately 82,005 residents. The City incorporated as of March 31, 2003. The assessed valuation of real property within the boundaries of the City for taxation purposes is estimated for 2004 tax collection to be approximately $4,600,000,000, which does not yet include valuation for personal property, utility and railroad property in the boundaries of the City. Spokane Valley encompasses approximately 38.2 square miles of land area. It has an extensive retail tax base and is home to several major auto dealerships and the Spokane Valley Mall, which includes over 700,000 square feet of gross leasable floor area. There are an estimated 5,000 businesses in Spokane Valley with estimated retail sales of $1.5 billion and an assessed value of $4.6 billion. The first permanent settler in the Spokane Valley was Antoine Plante, a retired French - Canadian trapper. Mr. Plante built a cabin near the Spokane River in 1849, from which he operated a small Hudson's Bay Company trading post. Other settlers began arriving in this area between 1865 and 1882. "Firsts" to occur in Spokane Valley include the first settler in 1849, first business and ferry in 1850, the first store and bridge in 1862, the first house in 1866, and the first post office in 1867. All of these "firsts" occurred before the arrival in 1873 of James Glover who was considered the "Father of Spokane." In 1883, the Northern Pacific Railroad opened the west up with the transcontinental railroad. The new railroad, coupled with the discovery of silver in north Idaho, created an influx of people to the Spokane Valley area. Within a few years the Spokane area was connected to the rest of the country by five transcontinental railroads. The next major innovation to Spokane Valley was the introduction of irrigation to the area. Within 20 years 30,000 acres of dry land had been converted into fertile farm land. The first irrigation systems were constructed between 1899 and 1905. The Valley population grew from 1,000 residents at the turn of the century to nearly 10,000 by 1922. During this time apple growing became the predominant agricultural crop with nearly 2 million apple trees being planted by 1912. As the population of the Valley increased, small communities with churches, schools, businesses, community clubs, and other organizations thrived. 63 Prior to World War II, the federal government made a decision to build an aluminum plant in Spokane Valley along the Spokane River. Additionally, the federal government identified a need for warehouse space and facilities to support coastal activities during the war. In 1942, Spokane Valley was chosen as a site for one of theses Inland Supply Depots. The Naval Storage Yards are now the Valley Industrial Park that has 5,000,000 square feet of gross leasable floor area. Rapid growth continued in Spokane Valley throughout the 1950s, 60s, and 70s. Along with this continued growth came concerns regarding the impact of the development on the Valley environment. Citizens' concerns were related to impacts to lakes in the area as well as the aquifer underlying a majority of the Spokane Valley. No protections were put into place to address these issues; sanitary sewers were not required for new construction. Steady residential and commercial growth continued in the Spokane Valley throughout the 80s and 90s. High tech companies followed Hewlett Packard into the Liberty Lake area_ Later, some high tech companies moved into the Industrial Park. The State Board of Health threatened to enact a moratorium on new development in 1983, unless sewering of the Valley began. In response, Spokane County developed a wastewater management plan that put into motion construction of a sewer trunk line and a sanitary sewer system was made available to the citizens of Spokane Valley. MAJOR PUBLIC FACIL TIJ S AND PARKS IN SPOKANE VALLEY There are public facilities and a number of parks in the City of Spokane Valley. The Spokane Indians, a minor league baseball team, plays its home games at Avista Stadium, located just inside the city limits on the east side of Havana Street. This stadium is one of the finest facilities in the Northwest League and can seat 7,200 spectators. Situated next door to Avista Stadium is the Spokane County Fair and Exposition Center. The Fairgrounds was expanded in 2003 with the construction of a new covered grandstand that was opened at the 2003 Interstate Fair. Various other shows and events are held throughout the year at the Fairgrounds. Mirabeau Point, situated on 54.5 acres of land, located between Pines Road and Evergreen Road interchanges (north of I -90), along the south bank of the Spokane River, is the City's newest cultural development currently under construction. It has been designed as a multiuse community campus that will provide public, educational, recreational, and cultural activities for its citizens. CenterPlace, a 48,000 square foot facility, will be built to accommodate a senior center, education and business center, and a cultural and performing arts center. Mirabeau Meadows is a 15 -acre parcel of land currently under development and will provide another area for community activities, such as family get - togethers and games, outdoor music, corporate outings, farmers markets, arts and crafts, and other special events in Mirabeau Point Park. Valleyfest, an annual community event that is sponsored by individuals and businesses in our City, will be held on September 20, 2004. 64 Park Name Park. Classification Park Size Balfour Community Park 2.8 acres Brown's Community Park 8.2 acres Castle Community Park 2.7 acres Edgecliff Community Park 4.8 acres Mirabeau Point Park Community/Regional Park 6.5 acres owned/54.5 total Myrtle Point Natural Area 31.0 acres Opportunity Township Special Use 0.2 acres Park Road Pool Special Use 2.0 acres Sullivan Community Park 10.3 acres Terrace View Community Park 9.1 acres Valley Mission and Valley Mission South & Pool Community Park 27.2 acres Valley Senior Center S ecial Use Trail 2.0 acres 7 linear miles Centennial Trail The City of Spokane Valley has taken over the operation of a number of parks within the City. Below is a su.mrnary of these parks: THE FUTURE OF SPOKANE VALLEY The potential of Spokane Valley is tremendous, with an adequate tax base and room for expansion of residential, commercial, and industrial growth. Spokane Valley rivals other cities throughout the state in terms of population and significance in the region. Currently, the City contracts with Spokane County for a number of services including police protection, parks maintenance, aquatics, streets, and other public works - related issues. 65 LOCATION The City of Spokane Valley is located in the eastern part of Spokane County adjacent on the east by the City of Liberty Lake and on the west by the City of Spokane and is accessible from 1 -90, SR 27 and SR 290. ] emo raphics Square Miles Population Housing Units Miles of Paved Streets CITY COUNCIL Mike DeVleraing, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Richard Munson, Counc il.memb er Gary S chimm e l s, Councilmember Steve Taylor, Councilmember MUNICIPAL SERVICES Law Enforcement The City of Spokane Valley contracts with the Spokane County Sheriff's Office for its law enforcement services_ The City also contracts with Spokane County for jail and court services. The Washington State Patrol also provides services on state and interstate highways and as backup for emergencies. Fire Protection Spokane County Fire District 1, the largest District in Spokane County, provides fire protection as well as basic and advanced EMT life support services for the Central portion of the City. The northern portion of the City is served by Spokane County Fire District 9, with the southern portion served by Spokane County Fire District 8. COMMUNITY PROFILE 38.5 Animal Control 82,005 Animal control services are provided by the 37,867 Spokane County Animal Control 420 Department, and is staffed with Animal Control Officers trained and comunissioned by Spokane County Sheriff's Department. 66 Library Services The Spokane County Library District provides library services to the City. Public Works The City's engineering and roads maintenance is provided by the City's Planning and Public Works Departments. Parks and Recreation The City of Spokane Valley contracts with Spokane County for the maintenance of parks within the community. Recreational Facilities • Balfour Park • Brows. Park = Castle Park • Centennial Trail • Edgecliff Park • Miraheau • Orchard Park • Park Road Park • Sullivan Park • Terrace View Park and Pool ▪ Valley Mission Park, Pool and Senior Center Educational Services The City of Spokane Valley is served by: • Central Valley School Distzict o. 356 • East Valley School District No. 3 1 • Spokane School District No. 81 • West Valley ,School District No.363 • (7) private schools CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. AN ORDNANCE OF '1.H CITY OF SPOKANE VALLEY, WASHINGTON, ADOPTTNG A BUDGET FOR THE PERIOD OF JANUARY 1, 2094 THROUGH DECEMBER 31, 2004 APPR P IATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least sixty (60) days before the beginning of the City fiscal year beginning January 1, 2.004 and ending December 31, 2004; WHEREAS, the City Manager in consultation with the Finance Director and Department Heads has prepared and plated on file with the City Clerk a preliminary budget together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obiiirations; WHEREAS, notice was posted and published on October 24, 2003 that the City Council in the City of Spokane Valley would meet and receive public comment in the City Council Chambers prior to the adoption oldie budget RREAS, following the filing of the preliminary budget with the City Clerk, notice of the same and a hearing on the budget, the City Council desires to adopt the 2004 budget including all allowances and appropriations for each fund so that a balanced budget where appropriations are limited to the estimated revenues, is adopted for the City. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2004 Budget The budget for the City of Spokane Valley for the year of 2004 is hereby adopted as the balanced budget of the City with appropriations limited to the total estimated revenues of the City. The final budget for 2004 is attached hereto and by this reference is incorporated herein pursuant to RCW 35A33.075_ For summary purposes the total estimated revenues and appropriations for each separate fund plus the aggregate total for all such funds are set forth as fo]ows: 67 FUND GENERAL FUND STREET FUND HOTELIM.DTE , FUND ESTIMATED REVENUE/APPROPRIATION The total balance of all funds appropriated for the year Section 2. Positions and Salary Schedules. The various positions and salary ranges for City Employees are attached to this Ordinance as Appendix "A." Section 3. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and the Association of Washington Cities. Section 4. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not meet the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 5. Effective Date. This Ordinance sbail be in Full force and effect five (5) days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City ATTEST: PASSED by the City Council this day of 200_. Chris Bainbridge, City Clerk Approved As To Form.: Stanley M. Schwartz, Interim City Attorney Date of Publication: Effective Date: 58 is $ Mayor, Michael DeVlerning Position Title Grade 2004 Range City Manager Unclassified Deputy City Manager 21 $ 7,020 - $ 9,000 Community Development Director 21 7,020 - 9,000 Finance Director 21 7,020 - 9,000 Public Works Director 21 7,020 - 9,000 Parks and Recreation Director 19 5,686 - 7,290 City Engineer 19 5,686 - 7,290 Planning Manager 18 5,118 - 6,561 Building Official 18 5,118 - 6,561 Senior Engineer 17 4,606 - 5,905 Deputy City Attorney 16 4,145 - 5,314 City Clerk 16 4,145 - 5,314 Senior Planner 16 4,145 - 5,314 Accounting Manager 16 4,145 - 5,314 IT Specialist 15 3,731 - 4,783 Associate Planner 15 3,731 - 4,783 Assistant Engineer 15 3,731 - 4,783 Public Works Superintendent 15 3,731 : 4,783 Accountant/Budget Analyst 14 3,358 - 4,305 Administrative Analyst 14 3,358 - 4,305 Assistant Planner 14 3,358 - 4,305 Building Inspector II 14 3,358 - 4,305 Plans Examiner 14 3,358 - 4,305 GIS Technician 14 3,358 - 4,305 Engineering Technician 14 3,358 - 4,305 Maintenance /Construction Inspector 13 -14 3,022 - 4,305 Recreation Coordinator 13 -14 3,022 - 4,305 Code Enforcement Officer 13 3,022 - 3,874 Building Inspector I 13 3,022 - 3,874 Planning Technician 13 3,022 - 3,874 Deputy City Clerk 12 -13 2,720 - 3,874 Senior Center Specialist 12 -13 2,720 - 3,874 Maintenance Worker II 12 2,720 - 3,487 Administrative Assistant 11 -12 2,448 - 3,487 Permit Specialist 11 -12 2,448 - 3,487 Accounting Technician 11 -12 2,448 - 3,487 Maintenance Worker I 10 -12 2,203 - 3,487 Office Assistant II 10 -11 2,203 - 3,138 Office Assistant I 9 -10 1,983 - 2,824 Recreation Assistant 5 1,301 - 1,668 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Proposed 2004 Salary Schedule 69 Accrual Basis — A basis of accounting in which revenues and expenditures are recorded at the time they occur as opposed to when cash is actually received or spent. Appropriation — A legal authorization granted by the City Council to make expenditures and to incur obligations for a specific purpose. Assessed Valuation — The valuation set upon real estate and certain personal property by the County Assessor as a basis for levying property taxes. Authorized Positions — Employee positions, which are authorized in the adopted budget, to be filled during the year. Bond — A long -term promise to repay a specified amount (the face amount of the bond) on a particular date (the maturity date). The most common types of bonds are general obligation revenue bonds. Bonds are primarily used to finance capital projects. Budget — A plan of financial activity for a specified period of time (fiscal year or biennium) indicating all planned revenues and expenses for the budget period. Budget Message — The opening section of the budget that provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous years, and the views and recommendations of the Mayor. CITY OF SPOKANE VALLEY Glossary of Budget Terms 70 Capital Improvement — Expenditures related to acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Capital Outlay — Fixed assets that have general value of $5,000 or more and have a useful economic lifetime of more than one year. Capital Project — Major construction, acquisition, or renovation activities which add value to government's physical assets or significantly increase their useful life, also called capital improvements. Capital Projects Fund — A fund created to account for all resources and expenditures used for the acquisition of fixed assets except those financed by enterprise funds. Contingency — A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted, Contractual Services — Services rendered to a government by private firms, individuals, or other governmental agencies. Debt Service — Payment of interest and principal on borrowed money according to a predetermined payment schedule. Department — The basic unit of service responsibility, encompassing a broad mandate of related service responsibilities. Division — Can be a subunit of a department which encompasses a substantial portion of the duties assigned to a department (e.g. Building Division in the Planning and Community Development Department). Encumbrance - The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Expense — Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Face Value — The amount of principal that must be paid at maturity for a bond issue. Fiscal Year — A twelve -month period designated as the operating year for accounting and budgeting purposes in an organization. Full -time Equivalent Position ( — A full -time or part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time person working 20 hours per week would be equivalent of 0.5 of a full -time position. Fund — A fiscal entity with revenues and expenses that are segregated for the purpose of carrying out a specific purpose or activity. GAAP — Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures 71 that define accepted accounting principles. GASB ,— The Governmental Accounting Standards Board, established in 1985, is the current standard - setting board for governmental GAAP. General Fund — The principal operating fund of the City used for general governmental operations. Taxes and fees that generally have no restriction on their use support it. General Obligation (G.O.) Bonds — This type of bond is backed by the full faith, credit and taxing power of the government issuing it. Indirect Cost — A cost necessary for the functioning of the organization as a whole, but which cannot be identified with a specific product, function or activity. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, public buildings, and parks). Interfund Transfers — The movement of monies between funds of the same governmental entity. Levy — To impose taxes for the support of the governmental activities. Long -term Debt — Debt with a maturity of more than one year after the date of issuance. Mission Statement — A broad statement of the intended accomplishment or basic purpose of a program. Modified Accrual Accounting — A basis of accounting in which expenditures are accrued but revenues are accounted for when they become measurable and available. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget — The portion of the budget that pertains to daily operations that provide basic governmental services. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as a statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Program — The smallest organization that delivers a specific set of services. A program may be an entire department; or if a department encompasses significantly diverse responsibilities or large work forces, a single department may be divided into two or more programs. Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body —an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. 72 Revenue — Sources of income financing the operations of government. Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those who pay, for example, sewer service charges. Unreserved Fund Balance — The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Charges — The payment of a fee for direct receipt of a public service by the party who benefits from the service. Vision Statement — A short statement that conveys the big picture of the organisation. It is general in scope, not restricting. It answers the question Y• CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 25, 2003 City Manager Sign -off: Item: Check all that apply: ❑ consent ® old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ® pending legislation AGENDA ITEM TITLE:: Proposed Amendment to Chapter 14.508 — Nonconforming Provisions — Interim Spokane Valley Zoning Code, deleting the 5 -Year amortization requirement for nonconforming Adult Retail Use establishments. GOVERNING LEGISLATION: Spokane Valley Interim Zoning Code PREVIOUS COUNCIL ACTION TAKEN: Moratorium on siting new adult businesses. BACKGROUND: The City Council enacted a 6 -month moratorium on siting new adult oriented businesses prior to incorporation (Spokane Valley Ordinance No. 61). On August 26, 2003, the Council extended the moratorium for 6 additional months (Spokane Valley Ordinance No. 76). The Council directed staff and the Planning Commission to review interim regulations and to recommend changes to ensure the community is protected from the secondary effects of adult businesses. On August 14, 2003, Planning Staff briefed the Planning Commission on the current zoning regulations for Adult Retail and Adult Entertainment establishments. Adult oriented businesses are allowed in the B -3 and B -2 zones with a minimum of 5 contiguously zoned acres of property. The business must be at least 1000 feet from residentially zoned property, public libraries, public playgrounds or parks, public or private schools and grounds, nursery schools and daycares, places of religious worship and another adult business. The Zoning Code also requires nonconforming adult retail businesses to relocate to a suitable location or close by September 7, 2004 (amortization requirement). On August 26, 2003, the City Council extended this date one additional year, to September 7, 2005. On September 11, 2003, Staff presented the following options for the Commission to consider: Option 1. No change to current zoning code standards. Adult Retail businesses would be required to close or relocate at the end of the amortization period, which was extended by City Council to September 7, 2005. Option 2. Delete amortization provisions. No change to the buffering requirements from sensitive uses, such as churches, schools, day cares, etc. Option 3. Keep amortization requirements but reduce buffering and/or open up new zones, such as Industrial, to allow enough sites for potential relocation of Adult Retail businesses. Maps showing 750' and 1000' buffer areas from sensitive uses (schools, churches, playgrounds) were reviewed by the Commission at the meeting. Staff recommended preparing a Zoning Code amendment to implement Option 2. This recommendation is due to concern about forcing adult retail businesses to relocate to new areas that do not currently have such businesses, and unintended impacts that would result from relocation. After discussion, the Planning Commission agreed to proceed with Option 2. The Commission also requested that Staff review the 1000' buffer map to ensure a sufficient number of sites that conform to zoning code standards for siting adult businesses. Staff reviewed the buffer maps and conducted site visits to areas shown on the map show as meeting zoning code standards. The maps are accurate, with all sensitive uses appropriately buffered. On September 25, 2003, a Determination of Nonsignificance (DNS) was issued by the Community Development Department. No comments were received concerning the DNS. On October 9, 2003, the Planning Commission conducted a public hearing to consider Option 2 above. The Planning Commission received 5 letters supporting the proposed amendment and 1 letter opposed. Two individuals testified at the hearing, requesting that the Planning Commission consider restricting hours of operations at the 4 adult retail establishments. On November 18, the Planning Commission's recommended amendment was presented to City Council. The Council requested Staff to prepare information regarding hours of operation for Adult Retail businesses, which are not currently restricted. OPTIONS: The Council may adopt, modify or deny the proposed revision; send the issue back to the Planning Commission for further work; or conduct a public hearing. RECOMMENDED ACTION OR MOTION: Motion to move ordinance to second reading. BUDGET /FINANCIAL IMPACTS: N /A. STAFF CONTACT: Scott Kuhta or Cary Driskell ATTACHMENTS: 1. Draft Ordinance including proposed zoning code amendment. CITY OF SPOKANE VALLEY SPOKANE COUNTY WASHINGTON ORDINANCE NO. 03 -097 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, AMENDING CHAPTER 1.4.508, NONCONFORMING PROVISIONS, OF THE INTERIM SPOKANE VALLEY ZONING CODE RELATING TO ADULT RETAIL BUSINESSES WHEREAS, the City Council passed Ordinance No. 53, adopting the Spokane County Zoning Code as the Interim Zoning Code for Spokane Valley; WHEREAS, the City Council adopted Ordinance 03 -076 on August 26, 2003 extending the expiration of the amortization schedule adopted in the Interim Zoning Code from September 7, 2004 to September 7, 2005; WH:ER.EAS, there currently exists in Spokane Valley four adult retail businesses that would be subject to the provisions of the amortization schedule in the Interim Zoning Code; WHEREAS, after receiving citizen input on whether to continue with the amortization schedule, the City Council does not find there currently exists a substantial need to continue the amortization schedule in the interest of public health, safety and welfare; WHEREAS, the Planning Commission conducted a public hearing on October 9, 2003 to consider the recommended changes contained in Attachment A to this Ordinance; WHEREAS, the Planning Commission made a unanimous recommendation to amend the Spokane Valley Interim Zoning Code 14.508 as contained in Attachment A to this Ordinance; and WHEREAS, the City Council has considered the record developed by the Spokane Valley Planning Commission, as well as the legislative records developed by Spokane County, the City of Spokane in the process of adopting their respective adult retail zoning provisions, and adopts those records as constituting part of the basis in amending the non- conforming provisions relating to adult retail businesses. fol lows: NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as Section 1. Amendment. Chapter 14.508.040 of the Interim Spokane Valley Zoning Code is hereby amended as set forth in Attachment A. Section 2. Severability. If any section, sentence, clause, or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this ordinance. Section 3. Effective Date. This ordinance shall be in full force and effect five (5) days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 03-097 Adult Entertainment Page 1 of 2 Attest: Passed by the City Council this day of , 2003. Christine Bainbridge, City Clerk Approved as to Form: Deputy City Attorney, Cary P. Driskell Date of Publication : Effective Date: Michael DeVleming, Mayor Ordinance 03 -097 Adult Entertainment Page 2 of 2 DRAFT DRAFT CHAPTER 14.508 Section: 14.508.040 NONCONFORMING PROViSIONS 14.508.000 Procedure 14.508.020 Nonconforming Lot 14.508.040 Nonconforming Uses 14.508.060 Nonconforming Buildings and Structures 14.508.080 Nonconforming Lot Acquisition by Govenllnent Entity 14.508.000 Procedure Determination of nonconforming status of a lot, use, building or structure is an administrative function of the Planning Department. Property owners asserting the nonconforming status of a lot, use, building or structure shall submit such information as the Department deems necessary to substantiate or document the claim to nonconforming status. 14.508.020 Nonconforming Lot A single - family dwelling or a manufactured (mobile) house and customary accessory buildings may be erected or located on a nonconforming lot, on the effective date of this Code or amendment thereto, in any zone in which single - family dwellings or manufactured (mobile) homes are permitted_ A single - family dwelling or manufactured (mobile) home and customary accessory buildings constructed or located on a nonconforming lot shall comply with all provisions of this Code or amendments thereto except provisions for frontage, lot width, density, Section 14.706.100 subsections (2) and (3), building coverage and /or lot area that are generally applicable in the zone in which such nonconforming lot is located. This section shall not apply to those lots, tracts or parcels that have a frontage along a public street of less than thirty (30) feet. Nonconforming Uses 'sl}nrewt -Ipea ted -w it}rirrthe -un tie administrative-deeisisn suc- h -teFmi na ieu- date - mays -be ex tended -upon -the -a ppr d menu -te- this- cede- puFstarat on-whi cher -er- net -te- approve- auy -ex- tension -per r- ly- deraaistrafrog- extFerrie enemie -1 e= pFier= to- April- 7 precludes tine -de isien- ef- tlae- 3irec-ter of Buileling -and -P for-the1?u r.pese -of- this - appeal- shall- The expansion or extension of a use, which was lawfully established and in existence, quid which becomes nonconforming as a result of the adoption of the Spokane Valley Interim Zoning Code on March 31, 2003, shall be considered a legal use and allowed to expand, remodel or rebuild as if the use was a permitted use in that zoning district. The expansion shall be limited to the parcel in existence and platted (or otherwise divided) as of March 31, 2003 for a use (or expansion) that has received approval through the issuance of a building permit or land use approval. The nonconforming use identified in this section shall not be expanded onto adjacent parcels or properties. (City Council Ordinance No. 53, effective March 31, 2003) Chapter 14.508 Page 57 Printed: 9/15/03 Attachment A Any expansion allowed under this section shall meet the applicable development standards for the zoning district that the use is located including, but limited to setbacks, height, landscaping, and off - street parking. This provision does not allow for new nonconforming uses to be established contrary to the provisions of this Code. Exception_ this provision does not include the keeping of inherently dangerous mammals and /or inherently dangerous reptiles. Any expansion or extension of these uses shall not be permitted_. (City Council Ordinance No. 53, effective March 31, 2003) A nonconforming use that has been abandoned or discontinued for a period of more than one (1) year shall thereafter be replaced by a use that conforms to the regulations of the zone in which the use is located. The term nonconforming use refers to only a single existing use and does not include all uses to which the property could have been put under a prior zoning ordinance or zoning classification. (City Council Ordinance No. 53, effective March 31, 2003) To ensure public safety, a nonconforming determination for the keeping of inherently dangerous mammals or inherently dangerous reptiles shall only be made by the Director of Planning and /or his /her appointee. The nonconforming determination shall be made within sixty (60) days of the adoption of this amendment (Resolution No. 99- 1061). The approval of nonconforming rights shall be based on finding (1) That the animal keeping facility was in existence prior to the adoption of this amendment; (2) the facility was and is licensed by the Spokane County Animal Control Authority according to Spokane County Code Chapter 5.12; (3) That the determination of nonconforming rights shall apply on to the licensed keeper, the mammals and /or reptiles being kept, and the location of the facility; (4) Licensed facility is outside of a radius of 900 feet from a school, daycare center, church and public park as defined in this Code. (Res. No. 99 -1061, dated November 30, 1999). The nonconforming determination shall expire upon one of the following occurrences: (1) Removal or death of such animal(s) and /or reptile(s); (2) The licensed keeper no longer resides at the location of the licensed facility; or (3) Failure to maintain annual license with the Spokane County Animal Control Authority. (Res. No. 99 -1061, dated November 30, 1999) 14.508.060 Nonconforming Buildings and Structures Restoration of a nonconforming building or structure which is damaged by fire, flood, or act of nature shall be initiated, as evidenced by the issuance of a valid building permit within one (1) year of the date of such damage or destruction, and diligently pursued to completion. The Director of Community Development may extend this time period of an additional one (1) year if the applicant can demonstrate that due to circumstances beyond his /her control meeting the initial one (1) year time frame was not possible. Upkeep, repair, and maintenance of nonconforming buildings are permitted. A building or structure riot conforming with respect to a legal nonconforniing use, height, yard requirements, coverage or density, may be restored in the event of damage, or altered or extended provided that the alteration or extension does not result in further violation of this Code. 14.508.080 Nonconforming Lot Acquisition by Governmental Entity When a municipal corporation or political subdivision of the State of Washington acquires a portion of a lot, tract, or parcel of land and, as a result thereof, reduces said lot, tract, or parcel of land in area and /or frontage by no more than ten percent (10 %) of the minimum requirements of the underlying use within the zone classification, said lot, tract or parcel of land shall be deemed to be a nonconforming lot or tract with respect to area and / or frontage; provided, a nonconforming use status resulting from an acquisition under this section, as opposed to a Zoning Code amendment, shall run with the land, and the status of the nonconforming use shall be perpetual and continuous, absent a subsequent amendment of the Zoning Code, regardless of 1, whether the nonconforming use is actually being exercised or not. Chapter 14.508 Page 58 Zoning Code Printed: 9/15/03 Of Spokane County CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 25, 2003 City Manager Sign -off: Item: Check all that apply: ❑ consent X old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Resolution No. 03 -053, Adopting a New Master Fee Schedule. GOVERNING LEGISLATION: State law allows code cities to establish fees for services. PREVIOUS COUNCIL ACTION TAKEN: At the October 7, 14, and 21 meetings, Council discussed proposed changes to the City's fees to go into effect January 1, 2004. BACKGROUND: The attached draft master fee schedule for 2004 does not make many changes to the fee amounts, and those fee changes were presented to Council at three meetings in October. However, the format of the fee schedule has been significantly revised from the current fee resolution (Resolution No. 03 -021 including amendments). These revisions are proposed to make the fee resolution easier to understand and use by both staff and clients. The purpose of these changes is to clarify the language, not to amend the intent of the fees. Since the last presentation to Council, there have been a few tweaks to the proposed fees based on lack of use. In the Parks and Recreation schedule, the fees for room and gym rentals have been eliminated, because the City does not have any rooms or gyms available to rent. In the Public Works schedule, the stormwater system review fee has been eliminated, because in practice that activity is incorporated into the stormwater inspection. Some of the language has been revised elsewhere in the Inspection category to treat those fees consistently. Finally, Exhibit B of the current resolution has been omitted for 2004, because it pertained to activities governed by sections of the fire code that the City does not oversee. OPTIONS: If the resolution is not adopted, the 2003 fee structure will remain in effect. RECOMMENDED ACTION OR MOTION: Move to approve Resolution No. 03 -053, adopting a revised master fee schedule. BUDGET /FINANCIAL IMPACTS: Overall, proposed fee changes are not significantly different from the 2003 level. STAFF CONTACT: Nina Regor, Deputy City Manager ATTACHMENTS Resolution 03 -053 Fee Schedule Page No. Schedule A: Planning 2 Schedule B: Public Works 4 Schedule C: Building 5 Schedule A: Fire Code 12 Schedule E: Parks & Recreation 15 Schedule F: Administrative 17 Schedule G: Other Fees 18 Resolution No. 03 -053: Exhibit A. MASTER FEE SCHEDULE PLATS AMENDMENTS Comprehensive Plan amendment Zoning or other code text amendment APPEAL S Appeal of Administrative Decision Appeal of Hearing Examiner findings ENVIRONMENTAL REVIEW SEPA checklist Single dwelling (when required) All other developments Environmental Impact Statement Review PERMITS Home Occupation Permit Conditional Use Permit Temporary Use Permit 0 90 day.; Subdivisions Preliminary plat Final plat Short Plats Preliminary 2 -4 Tots Final Plat 2-4 Lots Preliminary plat 5 -9 Lots Final Plat 5 -9 Lots MASTER FEE SCHEDULE Schedule A - PLANNING $1,500.00 $1,500.00 $1,000.00 $300.00 $100.00 $300.00 $2,000.00 Shoreline Substantial Development Permit $800.00 Critical Areas $300.00 Page 2 of 18 Master Fee Schedule, continued $80.00 $800.00 $150.00 $2,000.00 Plus $25.00 per lot $1,000.00 Plus $10.00 per lot $500.00 $800.00 Plus $10.00 per lot $1,000.00 Plus $25.00 per lot $800.00 Plus $10.00 per lot Plat Modification Subdivision plat Short plat Binding Site Plan Binding site plan modification Change of Conditions Aggregation /Segregation Lot line adjustment Lot line elimination Zero lot line SIGNS Review of permanent sign Review of temporary sign SITE PLAN REVIEW STREET VACATION APPLICATION VARIANCES Administrative $300.00 Public Hearings $1,500.00 ZONING Zoning map amendments (rezone) PUD plan PUD modification Page 3 of 18 Master Fee Schedule, continued $650.00 $265.00 $1,500.00 $1,300.00 $650.00 $100.00 $100.00 $100.00 Plus $10.00 per lot $50.00 $50.00 $250.00 $300.00 $1,500.00 $1,500.00 Plus $25.00 per lot $500.00 Schedule B — PUBLIC WORKS Master Fee Schedule, continued Estimated cost of public works review fees is due upon submittal of application. Any additional actual costs are due at the time of occupancy permit or final land action, whichever applies. ENGINEERINC/PLAN REVIEW — For road design, drainage, erosion and sedimentation control, right of way improvements, plat maps, etc. Commercial $250.00 Plus hourly rate after 5 hours Residential $150.00 Plus hourly rate after 3 hours HOURLY RATE* $50.00 *Examples of activities charged on an hourly rate system include but are not limited to commercial site plan reviews and rezone reviews. INSPECTIONS Stormwater system inspections Field monitoring or inspections of grading sites, residential or non - residential Commercial, multifamily, and multi lot sites Industrial or mineral industrial sites PERMITS Right -of -way obstruction permit Approach permit Floodplain permit Conditional Use permit Shoreline permit Variances Cash, certified check or bond for right of way cleaning *$25.00 minimum at time of application TRAFFIC IMPACT ANALYSIS REVIEW Page 4 of 18 $50.00 $50.00 $200.00 $225.00 $16.00 $25.00 $50.00 $200.00 $50 Hourly rate $1,000.00 Plus hourly rate after 1St hour Plus hourly rate after 1St hour Plus hourly rate after 4 hours Plus hourly rate after 4 hours Plus review & inspection fee at hourly rate* Plus review & inspection fee at hourly rate* Plus hourly rate after 1 hour Plus inspection fee Plus hourly rate after 1 S` hour $50.00 Plus hourly rate after 1 S ` hour Cubic Yards FEE 100 or less $20.00 101 to 1,000 $20.00 for the first 100 Cu. Yd., plus $7.00 for each additional 100 Cu. Yd. 1,001 to 10,000 $83.00 for the first 1,001 Cu. Yd., plus S6.00 for each additional 1,000 Cu. Yd. 10,001 to 100,000 $147.00 for the first 10,000 Cu. Yd. plus $15.00 for each additional 10,000 Cu. Yd. 100,001 to 200,000 $368.00 for the first 100,000 Cu. Yd. plus S15.00 for each additional 100,000 Cu. Yd. 200,000 or more S503.00 for the first 200,000 Cu. Yd. plus $15.00 for each additional 200,000 Cu. Yd. Cubic Yards FEE 50 or less No fee 51 to 100 $12.00 101 to 1 ,000 $20.00 1,001 to 10,000 $25.00 10,001 to 100,000 $25.00 for the first 10,000 Cu. Yd. plus $7.00 for each additional 10,000 Cu. Yd. 100,001 to 200,000 $98.00 for the first 100,000 Cu. Yd. plus $6.00 for each additional 100.000 Cu. Yd. 200,001 or more $1 58.00 GRADING Schedule C — BUILDING Master Fee Schedule, continued The building code permit fees are collected at the time of the issuance of the building permit. Other fees are also to be collected at the time of the issuing of the building permit. Each department for whom the fee is collected is to advise the permit specialist of fees due. Permit Fees Plans Checking Fees Land Clearing only (without earth being moved) STRUCTURAL CODE $65.00 Building permit fees for each project are set by the following fee schedule. The table below is to be used to determine the building permit fees and plans check fees based on the value of the construction work as stated by the applicant or the value calculated by the Building Official using the latest valuation data published in the Building Safety Journal by the International Code Council, whichever value is greatest. Page 5 of 18 Total Valuation Fee $1 to $25,000 $69.25 for the first $2,000 plus $14 for each additional $1,000, or fraction thereof, up to and including $25,000 $25,001 to $50,000 $391.25 for the first $25,000 plus $10.10 for each additional $1,000, or fraction thereof, up to and including $50,000 $50,001 to $100,000 $643.75 for the first $50,000 plus $7 for each additional $1,000, or fraction thereof up to and including $100,000 $100,001 to $500,000 $993.75 for the first $100,000 plus $5.60 for each additional $1,000, or fraction thereof, up to and including $500,000 $500,001 to $1,000,000 $3,233.75 for the first $500,000 plus $4.75 for each additional $1,000, or fraction thereof, up to and including $1,000,000 $1,000,000 and up $5,608.75 for the first $1,000,000 plus $3.15 for each additional $1 ,000, or fraction thereof Valuation Exceptions Fee Per Square Foot Private garages (wood frame) $19.00 Private garages (masonry) $22.00 Pole buildings $19.00 Open carport, decks, porches $15.00 Valuation Table Plans Review Fees Fees are to be collected at the time of receiving the application for permit if the plans review fee is over $50.00. If less than $50.00, it may be collected at the time of permit issuance. Plans review fee (general) Plans review fee — Group R -3 occupancies (single family less than 7,999 sq. r.) Plans review fee — Group R -3 occupancies (single family 8,000 sq. ft. or greater) Plans review fee — U -1 or U -2 occupancies (sheds, barns, etc.) Plans review fee — temporary tent or structure Plans review fees are not refundable once the plan review has been started. This fee is in addition to the full basic fee. The WSBCC fee is to be collected at this time. If a set of plans already checked and approved is resubmitted by the owner or his/her agent, an hourly rate of $47.00 will be applied for the re- review. Page 6 of 18 Master Fee Schedule, continued 65% Of bldg permit fee 40% Of bldg permit fee 65% Of bldg permit fee 25% Of bldg permit fee 25% Of bldg permit fee PLUMBING CODE The plumbing code fees will be collected when the associated permit is issued. if the plumbing is included in the Building Permit the unit costs are added, but not the basic plumbing permit fee. A. Basic fees 1) Basic fee for issuing each permit 2) Basic for each supplemental permit B. Unit fees (in addition to the basic fee) 1) For each plumbing fixture on a trap (including garbage disposals, dish washers, back flow device, drainage, hot tubs, built in water softener, water closets, lavatories, sinks, drains, etc ) 2) Private sewage disposal system 3) Water heater 4) Industrial waste pretreatment interceptor including its trap and vent, except kitchen type grease interceptors functioning as fixture traps. 5) Repair or alteration of water piping, drainage or vent piping 6) Lawn sprinkler system on any one meter 7) Atmospheric type vacuum breaker 8) 13ackflow protective device other than atmospheric type vacuum breakers 9) Medical gas' 10) Interceptors MECHANICAL CODE A. Basic fees 1) Basic fee for issuing each permit 2) Basic for each supplemental permit B. Unit fees (in addition to the basic fee) 1) Furnaces & suspended heaters - Installation or relocation a. up to and including 100,000 btu b. over 100,000 btu 2) Duct work system Page 7 of 18 Master Fee Schedule, continued $35.00 $7.50 $6.00 $20.00 $6.00 Each $15.00 $6.00 Each fixture $25.00 $6.00 Each $6.00 Each $6.00 Per outlet 86.00 Each The mechanical code fees will be collected when the associated permit is issued. if it is included in the Building Permit, the twit costs are added, but not the basic mechanical permit fee. 835.00 $7.50 $12.00 $1.5.00 $10.00 3) Heat pump & air conditioner a. O to 3 tons $12.00 b. over 3 to 15 tons $20.00 c. over 15 to 30 tons $25.00 d. over 30 to 50 tons $35.00 e. over 50 tons $60.00 4) Gas water heater $10.00 5) Gas piping system $1.00 Per outlet 6) Gas log, fireplace, and gas insert installation $10.00 7) Appliance vents installation; relocation; $10.00 Each replacement 8) Repairs or additions $15.00 9) Boilers, compressors, and absorption systems a. 0 to 3 hp - 100,000 btu or less $12.00 b. Over 3 to 15 hp - 100,001 to 500,000 btu $20.00 e. Over 15 - 30 hp - 500,001 to 1,000,000 btu $25.00 d. over 30 hp - 1,000,001 to 1,750,000 btu $35.00 e. over 50 hp - over 1,750,000 btu $60.00 10) Air Handlers a. Each unit up to 10,000 cfm, including ducts $12.00 b. Each unit over 10,000 cfm $15.00 11) Evaporative Coolers (other than portable) $10.00 12) Ventilation and exhaust a. Each fan connected to a single duct $10.00 b. Each ventilation system $12.00 c. Each hood served by mechanical exhaust $12.00 13) Incinerators a. Installation or relocation of residential $19.00 b. Installation or relocation of commercial $22.00 14) Appliances, each $10.00 15) Unlisted appliances a. under 400,000 btu S50.00 b. 400,000 btu or over $100.00 16) Hood a. Type I $50.00 b. Type II $10.00 17) L P Storage tank $10.00 18) Wood or Pellet stove insert $10.00 19) Wood stove system - free standing $25.00 ENERGY CODE Energy Code Plans check fee is also established to check to meet the requirements of RCW 51- 11 WAC. These are in addition to the Building Code Fees. if City inspectors are assigned to Page 8of18 Master Fee Schedule, continued Master Fee Schedule, continued verify Energy Plans, the following fees apply. If an outside energy inspector is required, that fee will be determined by the outside agency. Sign Fees Residential R.emodel /Addition New Single Family Tenant Improvement A. 0 to 10,000 square feet 13. 10,001 square feet and over C. Multi- Family D. New Commercial and industrial OTIIER BUILDING CODE FEES Annual Permit Annual Spokane Valley Building Permits used to: 1) maintain equipment or buildings, 2) construct or remodel small areas of assembly occupancies, or 3) install tents or membrane structures Demolition Permit Single Family Residence Commercial buildings Garage or accessory building associated with a residence or commercial building Septic tank or underground flammable tank associated with a residence or commercial building Page 9 of 18 $ -0- $ -0- $35.00 $45.00 $60.00 $90.00 may be available depending upon the determination of the valuation of work made by the Spokane Valley Building Official. Certain record keeping and inspection responsibilities shall be established in a site specific Spokane Valley Annual Permit Agreement. $44.00 $125.00 $20.00 Early Start Agreements (Foundations) 25% Of bldg permit fee Fees collected for a sign permit and a plans check fee for signs erected in accordance with the Sign Code. The below fee plus the WSBCC fee of $4.50. Signs mounted on buildings $45.00 Sign and pole mounting $65.00 Temporary Certificate of Occupancy $50.00 $10.00 Each Per building Washington State Building Code Council (W.S.E.C.C.) Surcharge Master Fee Schedule, continued A flat fee of $4.50 will be collected on each permit for approved plans or any other permit that is issued in accordance with the Spokane Valley Building Code. EXCEPT: For multi - family projects, the fee is $4.50 for the first living unit and $2.00 for each additional unit. The City Finance Department will forward this fee to the WSBCC on a quarterly basis. OTHER MISCELLANEOUS FEES A. For City personnel 1) Hourly rate set for City Employees (unless otherwise specified) 2) Hourly rate for permit specialist 3) Overtime charges B. Hourly rate for contracted services Page 10 of 18 $47.00 $42.00 1.5 times regular rate Set according to contract rate C. Hourly rate for special called inspections $47.00 D. Mobile home location permit and inspection 1) Temporary mobile home $60.00 2) Manufactured home inspection, per section $50.00 E. House Moving Fee 1) Class 1, II, and 111 — Moving permit $60.00 2) Class L Il, and III — Inspection fee $60.00 ** 3) Class IV (if already permitted by Spokane $ -0- County or Spokane City) * Plus basement /crawlspace valuation permit fee * *Plus $47.00 per hour after the I hour, and $.50 per mile if the building to be moved into the City is outside the City limits F. Minimum Housing Inspection fee $55.00 Plus $47.00 per hour after 1` hour G. Work on any structure or building without a permit if a Spokane Valley Permit is required: 1) Minimum investigative inspection fee $55.00 2) Total investigative fee to be equal to the permit fee determined for the value of the illegal work accomplished H. Special inspections (requested by owner or tenant) 1) Fire, wind, mud slide or flood damage $60.00 2) Day Care $60.00 3) Nursing Homes, hospitals, et al $60.00 Plus $ 47.00 per hour after 1st hour 4) Special Occupancies $60.00 Excess inspections for a given project created by the developer, owner or contractor Condominium conversion plans review /inspection fee 2) Basic permit fee M. Swimming pools (Over 5,000 gallons) N. Re -roof Permit: Fee based on the value of the project unless plans are submitted for review. O. Change of Use or Occupancy Classification permit P. Towers, elevated tanks, antennas BUILDING CODE FEE REFUND POLICY Page 11 of 18 Master Fee Schedule, continued $47.00 K. Temporary tents, canopies, and air supported structures for public use; tents for a single event. It does not apply to tents less than 200 sq. ft., 400 sq ft, camping tents, or to tents used for private, non commercial e I) Plans check fee $13.00 2) Basic permit fee $60.00 L. Enclosing an existing deck or patio 1) Plans check fee 40% $50.00 No plan review $47.00 Per inspection or re- inspection Based on value of project and bldg code valuation inclusive of all canopies Tess than vents. Of the basic fee for plans examination Based on value of project; minimum $3,000 Plus plumbing fees fee will be charged Based on value of project No Permit Fee refund is allowed once the work has been started. If a refund is requested, the request shall be addressed to the Building Official in writing, and shall be received at the Spokane Valley Permit Center within 180 days of the date of issuance of the permit. Any fee refund request received after 180 days of the date of permit issuance shall be denied. Any refund approved shall be limited to 80% of the total Permit Fee paid. Refunds shall be limited to Building, Plumbing and Mechanical Permit fees paid to the City of Spokane Valley. Schedule D - FIRF CODE FIRE ALARM, SPRINKLER AND OTHER PROTECTION SYSTEMS Plans check and review fees, inspections, and permit for installation of separate fire alarm system or sprinkler system applications, and other fire protection systems. Fire Alarm System A. Commercial — permit, plans check and inspection Based on value of system B. Residential 1) All zones 2) Permit fee Sprinkler Systems A. Tenant improvements 1) Less than 10 heads $65.00 2) 11 or more heads $85.00 B. New systems 1) Commercial — permit, plans check and Based on value of inspection system 2) Residential $60.00 Each riser, plus $1.10 per plug/head Other Protection Systems A. Fire extinguishing system (other than sprinklers) $50.00 Plus $1.50 per nozzle B. Standpipe installation 1) Class I and Class II $58.00 2) Class 111 $70.00 C. Fire pump installation $55.00 D. Emergency or standby commercial power generators $55.00 installation E. Flammable and combustible liquids storage tanks installation 1) a. Underground, 1st tank $55.00 b. Plus each additional tank on same site $35.50 2) a. Above ground tank $55.00 b. Plus each additional tank on same site $35.00 3) Annual permit fee for storage $30.00 F. Hazardous materials storage tanks installation 1) Less than 500 gallons $75.00 2) 500 - 1,199 gallons S104.00 3) 1,200 gallons or more $147.00 Page 12 of 18 Master Pee Schedule, continued $40.00 $35.00 Per tank G. Liquefied petroleum tanks installation 1) Less than 500 gallons 2) 500 - 9,999 gallons 3) 10,000 gallons, or more H. Gaseous oxygen systems installation 1) Less than 6,000 cubic feet 2) 6,000 - 11,999 cubic feet 3) 12,000 cubic feet or more I. Nitrous systems installation J. Medical gas systems installation 1) Gaseous system 2) Liquefied system K. Hazardous material recycling system installation 1) 110 gallons or less per day capacity 2) More than 110 gallons per day capacity L. Vapor recovery system installation 1) Phase 1 - tank truck and tank 2) • Phase 11- vehicle fueled and tank M. Cryogenic tank installation 1) First tank 2) Each additional tank on same site N. Removal abandonment, or any combination thereof, of {_laminable or combustible liquid storage tanks 1) First tank (commercial) 2) Each additional tank on the same site (commercial) 3) Contractor's permit for removal or abandonment of residential under- ground fuel tanks Page 13 of 18 Master Fee Schedule, continued $84.00 $104.00 $147.00 Per tank $78.00 $90.00 $118.00 $95.00 Plus $12.00 each outlet $90.00 Plus $12.00 each outlet $95.00 Plus $12.00 each outlet $95.00 $117.00 Per tank $90.00 $115.00 $95.00 $35.00 $84.00 $47.50 $75.00 0. Fire Department fee for inspections and follow up. For initial inspection, plans check. and follow up inspections as called for in the Fire Code and performed by the fire department,. the fire department will be paid 65% of the fee collected for the permit. This payment will be paid quarterly. FIRE FALSE ALARM FEES First alarm Second alarm Third alarm Fourth alarm Fifth and subsequent alarms PLANS CHECK AND REVIEW BY THE BUREAU OF A. New commercial plans check and inspection (for projects not mentioned elsewhere) B. Fire watch service C. Hourly rate D. After hour inspections, plans review, consultations for projects that do not require a permit, and other special services Page 14 of 18 Master Fee Schedule, continued The following fees are set for repeated malfunctioning false alarms in a given six month period. S30.00 $70.00 $120.00 No charge FIREWORKS Public display fee* S100.00 Maximum per RCW 70.77 *Also requires a performance bond or cash deposit of $.700.00 for clean up purposes and a liability insurance policy of $1,000,000.00. FIRE PREVENTION $40.00 $140.00 3 hour min. plus hourly thereafter $47.00 Require a hired fire watch 1.5 times regular rate ADMINISTRATIVE FEES EVENTS — includes Pavilion Schedule E — PARKS & RECREATION Basic fees to be considered when applying rates Administrative Fee Refuse Fee AQUATICS Pool admission (age 5 and under) free Pool admission (age older than 5) $1.00 Pool punch pass (25 swims) $20.00 Weekend family discount 1 child under 13 free with paying adult Reservation (less than 50 people) $100.00 Per hour* Food fee (if applicable) $25.00 Reservation (50 — 100 people) $125.00 Per hour* Food fee (if applicable) $50.00 Reservation (101 —150 people) $150.00 Per hour* Food fee (if applicable) $75.00 *Minimum 2 hours Events include but are not limited to activities such as car shows, tournaments and activities involving 200 or more people. The Director of Parks and Recreation will make the final determination. General Fee $150.00 Non- profit applications $80.00 Or free with sponsorship* *Applications for joint sponsorship with the City of Spokane Valley will be considered by the Spokane Valley Parks Department. FIELD RENTAL Use Fee $25.00 First hour plus $15 each additional hour INDOOR USE Open gym admission Playground program admission (10 entries) Page 15 of 18 Master Fee Schedule, continued $30.00 $50.00 $2.00 $20.00 MIRABEAU Mirabeau Springs Small shelter and waterfall Refundable deposit (less than 200 people) Mirabeau Meadows Shelter (less than 200 people) Shelter (200 or more people) Refundable deposit (less than 200 people) Refundable deposit (200 or more people) PICNIC SHELTERS Picnic Shelter (less than 200 people) Picnic Shelter (200 or more people) Refundable deposit (less than 200 people) Refundable deposit (200 or more people) PROFESSIONAL PHOTOGRAPHY Permit Fee $25.00 Annual RECREATION Recreation program fees are set to recover costs as specified in the Parks and Recreation revenue policy. VALLEY MISSION ARENA R.ental* $100.00 Per weekend Refundable deposit $50.00 *Renter responsible for on -site preparation. Rental requires liability insurance. Page 16 of 18 Master Fee Schedule, continued $150.00 Maximum 4 hours $50.00 $80.00 $150.00 $50.00 $250.00 $30.00 $150.00 $50.00 $250.00 Schedule F - ADMINISTRATIVE COPY FEES Copy of audio tapes, video tapes, photos, maps or other records needing reproduction Copy of written records Copy of annual budget Copy of full documents OTHER ADMINISTRATIVE FEES NSF Check $25.00 Page 17 of 18 Master Fee Schedule, continued At cost $0.15 Per page $10.00 At cost ADULT ENTERTAINMENT FEES Establishment Licenses Live Adult Entertainment Adult Arcade Other Adult Entertainment Licenses Adult Arcade Device License Manager License Entertainer License SECURITY FALSE ALARM FEES First alarm Second alarm Third alarrn Fourth and subsequent alarms Schedule G - OTHER FEES Late License Fee — Charged in addition to license fee. $1,500.00 S1,500.00 Percent of Past Due Calendar Days License Fee 7 -30 25% 31 — 60 50% 61 and over 75% Repeated malfunctioning security false alarms in a given six -month period. Page 18 of 18 Master Fee Schedule, continued S150.00 $150.00 $150.00 No charge $30.00 $70.00 $120.00 Meeting Date: November 25, 2003 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing 0 information X admin. report ❑ pending legislation AGENDA ITEM TITLE : Proposed Interlocal Agreement to extend services of Spokane County Library District (SCLD) GOVERNING LEGISLATION: N/A CITY OF SPOKANE VALLEY Request for Council Action PREVIOUS COUNCIL ACTION TAKEN: On October 21 and November 12, Council discussed library service options. Following the November 12 meeting, a draft interlocal agreement was forwarded to the SCLD Board for consideration. BACKGROUND: On November 18, the SCLD Board voted to reject the draft interlocal agreement and have proposed an alternative. City staff are in the process of weighing the pros and cons of the SCLD alternative as well as possible variations. RECOMMENDED ACTION OR MOTION: Provide feedback and direction on the SCLD- proposed draft interlocal agreement for 2004 library services. BUDGET /FINANCIAL IMPACTS: The City has budgeted an estimated amount in 2004 for library services. $2,028,000 falls within that amount. STAFF CONTACT: Nina Regor, Deputy City Manager ATTACHMENTS 1. Letter from David Sani, Chair of the SCLD Board of Trustees (11/18/03) 2. SCLD- Proposed Draft Interlocal Agreement L SPOKANE COUNT? LIBRARY DISTRICT' #4 .scld.or Administrative Offices 4322 N. Argonne Road Spokane, «'A 99212 -1868 509.924.4122 fax 509.928.4157 November 18, 2003 Honorable Michael DeVleming, Mayor City Council City of Spokane Valley 11707 East Sprague Ave. Spokane Valley, WA 99206 Dear Mayor DeVlerning and City Council Members: I'm writing this letter to you on behalf and at the direction of Spokane County Library District's Board of Trustees to explain why we did not find the terms of the City of Spokane Valley's November 12 contract proposal to be acceptable and to make a proposal that we believe to be fair and equitable, respecting the principles of both the City Council and the District Board. I'm sure that you're as concerned as we are about resolving contract issues to assure a seamless continuation of library services to Spokane Valley's approximately 35,000+ library cardholders. Both you and we are making an honest effort to represent the best interests of our constituents and to provide accountability. While it might appear that in doing so our principles are mutually exclusive, I don't think that they are. It seems to us that if our mutual intent at this late date is to come up with a reasonable method to determine a 2004 contract payment, it should be as objective and accurate as possible. It should also respect our principles to the greatest extent possible. We believe that our contract proposal does this and we respectfully request that you give it your thoughtful consideration. Board discussion regarding November 12, 2003 City of Spokane Valley contract proposal The contract draft included in deputy city manager Nina Regor's report to you at your November 12 meeting proposed that the 2004 payment to the District be $2,028,000, an estimate of what Spokane Valley property owners paid the District in 2003 based on a Boundary Review Board 2002 assessed valuation estimate. We have two issues with that approach. • We don't understand the logic behind using a payment basis that's a year behind the payment basis for the remainder of the District ■ Even i.f we agreed with this approach, the assessed valuation estimates provided by the Boundary Review Board have been for real property only, not the combination of real and personal property on which actual property tax assessments are based. This clearly stated on pages 8 and 9 of the BRB's December 1.0, 2001 Resolution and Hearing Decision document: "The taxable Letter to City of Spokane Valley November 19, 2004 Page 2of9 assessed value of real property in the modified proposal is $3,962,605,256 and the per capital assessed value of the modified proposal is $53,376." • Given that Spokane \Tall.ey's 2003 personal property value is in the $360,000 range it's logical to assume that it would have been at least $300,000 in 2002. A total assessed valuation of at least $4.26 billion (the 2401 real property estimate plus $300,000) would result in property tax payments of at least $2,130,000. In addition, we don't think it's appropriate to be required to undertake capital facilities planning before you've made your decision regarding future library service provision to City residents. District proposal We sincerely believe that the City should continue the current library services funding approach during 2004, as it did with fire districts in extending their temporary annexation by a year. We believe that it respects the City's desire for contract consistency as well as our need to maintain fiscal accountability to our constituents. The proposed contract draft is enclosed with this letter. Its major provisions include and the rationale behind each is: • A contract term of one year only, January 1 through December 31, 2004. It's been the City's stated intent that this be an interim contract for 2004, during which time City staff will complete the analyses required to mike. a recommendation for a long -term library service provision to City residents. 771e. agreement shouldn't imply that there's an extension option. • The contract fee to be computed as the final certified Spokane Valley assessed valuation multiplied by the District's levy rate for 2004 tax collections, with payments to be made as described in the City's November 12 contract draft. Coupled with acceptance of the our premise that City residents are receiving services at an equal or higher level than other District residents (see below), this approach acknowledges the principle of consistency with other city funding approaches and also respects our responsibility to assure District - wide funding equity. Based on the Assessor's Office current $4,600,000,000 a.v. estimate for Spokane Valley, the payment would be $2,300,000. The final certified values for the final calculation are usually available by early Januanj after the Assessor's Office receives state- assessed values from the Department of Revenue. We believe it's worth noting that based on the City of Spokane's 2002 assessed valuation of $9,161,858,918 and its City Council's $7,114,431 library fund appropriation for 2003, City of Spokane residents are paying an equivalent property fax levy rate of 77.74' per $1,000 of assessed valuation for access to the same 16 libraries and their services that are currently available to Spokane Valley residents at a 504' per $1,000 property tax levy rate. • The City will make a decision regarding future library services and notify SCLD of that decision no later than June 30, 2004. If the City doesn't choose to continue receiving library services from SCLD, the magnitude of the impact of the decision on SCLD's budget and services is such that SCLD will need 6 months to plan and rriake an orderly closure of facilities and lay off staff. If the City decides to contract with the District beyond 2004, or if a decision to annex to the District is made later than the deadline for the necessary annexation vote to be effective in 2005, Letter to City of Spokane Valley November 19, 2004 Page 3 of 9 both parties will make a good faith effort to negotiate and execute a new i.nterlocal agreement no later than August 31, 2004. We'd like to avoid a last - moment contract negotiation process such as we're currently experiencing. • If the City chooses to contract with or annex to the District, the District will proceed with library capital facility plan development as described in the current contract draft to be completed no later than 6 months after the above library services decision is made. Library capital facilities planning requires the commitment of significant SCLD staff time and up to $50,000 for related costs. If the Cihj decides against contracting with or annexing to SCLD, such planning is an unnecessary waste of District resources. Spokane Valley library services To date, library services d.iscussions have been focussed primarily on cost, not services or service levels available to City residents. The only service - related issue that's come up is the number of library branches within the city limits. Since the reason for the payment is the services, it seems appropriate to address them. While the same basic menu of services are offered at the Valley Library (and the other hvo libraries adjacent to the city and also used by Spokane Valley residents), aspects of service levels available to Spokane Valley residents are to varying degrees higher than other areas of. the District. Here are some examples. Within City of Spokane Valley • Valley Library (the largest District branch ® 22,100 square feet) — Greatest number of weekly open hours (56, as with North Spokane branch) - Largest materials collection (125,000+ items, 29% of total and limited by building capacity) - Only branch that received at least one copy of each title purchased for its materials collection. - Largest reference collection - Only state documents depository - One of only two branches with online auto repair information (with North Spokane) - Largest number of public access computers (30; 32% of total) - Greatest number and variety of children's storytirne programs (5, including baby lapsit (only offered at Valley), toddler, preschool, and family story evening; only other branch with 5 is North Spokane) More children's programming throughout the year (on par with North Spokane) - Staff visit the highest number of elementary schools for summer reading promotion and other library - related activities. - Largest meeting room (with North Spokane) and a smaller conference room (others only at North Spokane, Deer Park, and Argonne); a small study room also available. - Materials requested from other libraries available more quickly because it's also the routing center for the interbranch courier service • Outreach services — 71 facilities are served by Outreach Services and of those, 44 are inside the Spokane Valley city limits (62°4): 18 adult facilities and 26 child care facilities. — Of 152 total homebound borrowers, 87 are inside Spokane Valley city limits (57.2 %) Letter to City of Spokane Valley November 19, 2004 Page 4 of 9 ■ District's portable computer lab and high -speed Internet connection are being made available to Spokane Valley Parks and Recreation for computer classes being held at Valley Library. ■ Higher level of District participation in community activities than other areas - Membership in Spokane Valley Chamber of commerce since 1972; committee participation & regular attendance at chamber functions - Provided interim part-time office space for Representative George Nethercutt's Spokane Valley staff. - Long -term District participation in Valleyfest. Also available within greater Spokane Valley • Nearby access to 2 other District branches with an additional 14,000 square feet of library space, including 2 additional meeting rooms and 1 additional conference room. ■ Another 75,000 library materials, for a combined area total. of 200,000 in the Spokane Valley, 47% of the District's total. Also available in the remainder Spokane County • Access to 13 additional libraries (7 District and 6 City of Spokane) and an additional 800,000 items; Spokane Public Library's only reciprocal agreement is with the District. ■ An estimated 1,600 Spokane Valley residents have obtained a Spokane Public Library card through our reciprocal use agreement. Additional supporting information Additional background information in support of our contract proposal can be fou.nd in Attachment "A ", enclosed with this letter. In conclusion We believe that both you. and we have a common goal to make quality library services available to City of Spokane Valley residents and to exercise fiscal responsibility in doing so. We believe that the District made a good faith effort to exercise such responsibility prior to the City's incorporation and it's our intent to do so in the future if you choose the District as your library services provider. We understand that a major reason for the incorporation was to assure that services received are commensurate with taxes paid, something that had not always been not been the case with agencies serving the area. However, we believe that is the case with library services. In fact, the District was used in more than one previous incorporation campaign as an example of the responsible use of Spokane Valley tax dollars. We feel that it's appropriate for you to acknowledge the District's previous fiscal responsibility to the Spokane Valley in discussing 2004 library services agreement terms. We sincerely believe that our proposal is a consistent and reasonable approach to allow the continuation of library services the Spokane Valley's 35,000 or so library cardholders while you analyze and decide among long-term options. Thank you for your consideration. Please feel free to contact me or the District's director Mike Wirt if you have questions. Letter to City of Spokane Valley November 19, 2004 Page 5 of 9 Sincerely yours, E. David Sani, Chair Board of Trustees End. cc: SCLD Board of Trustees City Manager Dave Mercier Deputy City Manager Nina Regor Lever to City of Spokane Valley November 19, 2004 Page 6of9 Attachment "A" Additional Information in Support of the District's Contract Proposal The pre-incorporation Spokane Valley library service area For many years the entire area from the Spokane city limits to the state line, and hil.lside to hillside, has been referred to as "the Valley" and has been viewed as distinct from the City of Spokane and the remainder of the unincorporated county. It became the geographic basis for many service providers, such as the Spokane County Fire Protection District No. 1, three school districts, and organizations such as the Spokane Valley Chamber of Commerce and Spokane Valley Meals on Wheels. Spokane County Library District viewed the Spokane Valley in the same way in developing service plans, considering it to be a distinct service area. The Spokane Valley became the focus for the District in 1955 with the opening of the District's first (and only) branch — Valley Library —in Opportunity, a combination public library and District headquarters. In the late 1960's when headquarters operations moved a couple of blocks southwest to First and Union, the entire building was used as a library branch, with the exception of the bookmobile garage on the south side of the facility. Current branch locations in the West, Central, and East Valley resulted from facilities planning begun in the late 1970s, updated in the mid- 1980s, and brought to completion through 1988 voter - approved bonds that financed construction of an enlarged Argonne branch and a new branch in Otis Orchards, an area that was rapidly growing at the flare. Recognizing the growing inadequacy of the Valley Library, which had been expanded to its current size m 1986, the District's 2001 -2003 strategic plan called for planning to begin for a new and Larger Valley Library, with a targeted completion date of 2006. Its size was to be approximately 50,000 square feet, over twice the size of the current facility. Funding was to be through formation of a library capital facility area (LCFA), which would comprise the entire Spokane Valley area as it was traditionally identified. 6Vhy was the decision made for a new and much larger Valley Library rather than one or more additional branches? One answer is money. One building is much cheaper to operate than t or three. Another is resource depth. to not duplicating the basic materials collections required for each branch, there can be a wider range of materials to meet customers' needs. A third is population size. An area having 90,000 to 100,000 residents should have the library resources available only in a larger facility more conveniently accessible than through a 10 -15 mile trip to downtown Spokane. Library services The level of library services provided in a particular area has been a function of the service area's population, actual service demand, and available District revenue. Some consideration has been made of the revenue generated in the service area, but the Assessor's Office has been unable to provide assessed. valuation information for branch service area subsets, so we've had no way to estimate that revenue with any precision. Letter to City of Spokane Valley November 19, 2004 Page 7 of 9 In the rural county, branches Located in cities and towns are designed to also serve the surrounding unincorporated area, which in many cases has a population larger than the city's. Therefore, the revenue generated in the service area includes more than just the city's contract fee or property tax payrnents. Following a commonly used public library service model, the Valley and North Spokane branches were designated several years ago as regional resource libraries having a dual purpose: serving as community branches for their immediate area and as resources for a larger area that included smaller community branches. The Valley Library currently serves in this capacity for the Argonne and Otis Orchards branches in the Spokane Valley and for the Fairfield branch in the rural Southeast county. Although the Moran Prairie branch is administratively part of this region, the travel distance to Spokane Valley branches and the proximity of Spokane Public Library's South Hill branch, which can be used through the District's reciprocal agreerent, lini.it the actual use of the Argonne and Valley branches by residents of the Moran Prairie area. In a system model such as that we use, anyone within the District's service area may obtain a library card from any branch and may use any branch. Many customers use more than one. Anecdotally, we know that the branch used most often may be the one most convenient to a workplace, shopping, or family rather than to someone's actual residence. Through the reciprocal agreement with Spokane Public Library, residents of either service area may obtain the other's library card and use any of its branches. Many people who work in downtown Spokane but live in the Valley," for example, find it convenient to use the downtown library. Many residents of the far north part of the City of Spokane use our North Spokane branch. Materials located in any branch are available to any library cardholder through an online request system that can be accessed at a branch or from home via the Web. Materials are transferred from one branch to another for customer pickup at the location selected through a contract courier service. Thus, every cardholder has access to the entire materials collection. Spokane Valley residents, therefore, have access to the resources of 16 public libraries over an 1,800 square mile area, as well as the Web services of two library systems. With the system approach, branches are service outlets (like bank branches), not freestanding libraries, with all support services provided from a central location. Library materials are selected, ordered, cataloged, and processed centrally. Branches receive them ready for the shelf and already added to the online catalog. District -wide programs are planned centrally. The IT department provides all technology services and support. The business office handles payroll, accounts payable and receivable, accounting, purchasing, and coordinates facilities maintenance. H.R, administrative, and public information functions are also part of the central services provided. Through strategic planning and our annual budgeting, fiscal stewardship has gone hand -in -hand with service provision. We have a reserve level that exceeds the expectations of the bond market and we fund rolling 5 -year plans to assure that facility maintenance, furniture and equipment replacement, and technology upgrades take place when required. Having made $15 million in capital improvements over the past 17 years, we must protect our taxpayers' investment. Our sense of fiduciary responsibility and equity extended to the Spokane Valley area as it existed prior to Spokane Valley incorporation. In 2002, the year of the incorporation election, we spent an estimated $2.75 million to operate the three Spokane Valley libraries: $1.9 million for Valley, $474,000 for Argonne, and $398,000 for Otis Orchards. Although there's no way to know for sure, Letter to City of Spokane Valley November 19, 2004 Page 8 of 9 we believe that the $2.75 million closely approximates that year's property tax revenue from the same area. impact of Spokane Valley incorporation The successful incorporation effort changed the political landscape for the District as well as other Spokane Valley service providers. With the removal of the Pasadena Park area from the proposed city after Boundary Review Board hearings, only the District's flagship branch, Valley, is within the city. The Argonne branch, heavily used by residents of the new city, and the less used Otis Orchards branch are outside. We placed the planning efforts for a new and larger Valley Library on hold, pending City decisions related to library services and facilities. After the election as part of our community information role we devoted staff resources to assembling publications related to city incorporations, creating an incorporation information center at Valley Library, and developing an incorporation information page on our Web site. Many transition con used our meeting rooms, and it's an interesting historical note that most of the recent Spokane Valley incorporation efforts were planned and organized in the Valley Library meeting room. More recently, we've worked closely with Spokane Valley Parks & Recreation to jointly offer computer instruction classes and to coordinate planning for 2004 programs, a partnership that we value. Spokane Valley's incorporation leaves the District in the awkward position of having two of its three area branches outside the political boundaries of the jurisdiction that has the majority of the service area population. In addition, because the branches are part of a system, we have no control over which libraries City of Spokane Valley residents and others use, or their level of use. The advantage of a system is everyone's access to everything, the whole being greater than the sum of its parts. The disadva.ntage is the difficulty in determining the services used by residents of a particular area the cost of that use. While we can easily identify the costs of running a branch, we can't easily assign those costs by the political jurisdiction of its customers. The only way to accurately report the cost of serving City of Spokane Valley residents or the residents of any other political jurisdiction would be to limit their use to specific branches and not allow anyone else to use them. Obviously, if the City is concerned about the number or location of library branches, or other aspects of library services, we would expect to work with the staff and the Council to resolve those concerns. Library services agreement development Since all other recently incorporated cities in Washington annexed to the surrounding library district within a couple of years of incorporating, and since the Spokane Valley incorporation transition team assigned to library services made that recommendation, we assumed, perhaps naively, that Spokane Valley would probably move in the same direction. Therefore, the contract proposed to the city in January was a simple, two -page document that maintained the status quo until an annexation vote could be held and the annexation become effective. It was based on King County Library System agreements with several new cities. Over the next few months, the District responded to concerns regarding references to future annexations, facilities planning, and process for facilities planning with revised drafts. Council Letter to City of Spokane Valley November 19, 2004 Page 9 of 9 consideration of the contract revisions was scheduled at least twice but postponed. City efforts to move ahead with the agreement ceased with the change in City staff. City work on the library services contract issue resumed in August, with a meeting of District director Mike Wirt and deputy city manager Nina Regor. In September, Ms. Regor began working on a fiscal analysis of previous costs of District services to Spokane Val.ley residents that's still underway. City staff has acknowledged the difficulty of developing a method to measure usage and tie it to costs. We believe that the basic open access structure of a library system makes it impossible to use a service usage approach without making so many assumptions as to render the results meaningless. We understand and accept the need for the City to complete its analysis and act on its conclusions in 2004 but we believe that difficulties with the analysis process shouldn't impact an interim service agreement. Principles With regard to library district services, the Spokane County Library District Board of Trustees (like other library districts) applies these basic principles: ■ Base city contract fees on the same levy rate method the State Legislature has mandated for library district funding, which by state law must be uniform throughout the district— the unincorporated county and annexed cities and towns. • Provide all services in all branches. • Vary service levels in branches —and thus resource allocation to support them— according to population and customer demand. Based on interactions with the Spokane Valley City Council and City staff, these appear to be the principles that the Council is applying in considering the library service contract: • The Council is responsible to its citizens to get the most for their money. • City residents must receive library services commensurate with taxes paid ■ The city will not subsidize services provided to the remainder of the District. • There should be consistency with charges to other cities for the same services. • Use of a property tax levy rate as the basis for the library district contract fee isn't appropriate because it doesn't directly relate to the services provided. • Spokane Valley shouldn't pay more per capita for library services than the remainder of the District. • Because the City Council is responsible only for the City, library services in the greater Spokane Valley aren't germane to the discussion. It is these two sets of principles that our contract proposal, considered as a whole with the supporting information, hopes to address. This lnterlocal Agreement (the "Agreement ") is entered into this _ day of , 2003, by and between the Spokane County Library District (the "District ") and the City of Spokane Valley, a Non Charter Code City of the State of Washington (the "City ") jointly referred to as "parties." and DRAFT INTERLOCAL AGREEMENT BETWEEN THE SPOKA.NI COUNTY LIBRARY DISTRICT AND THE CiTY OF SPOKANE VALLEY RELATING TO THE PROVISION OF LIBRARY SERVICES WHEREAS, the City incorporated effective March 31, 2003; and WHEREAS, the District provided library services to the residents of the City prior to its incorporation; WHEREAS, the District has the authority and agrees, pursuant to RCW 27.12.180, to enter into a contract with the City to continue to provide library services to residents of the City; and. WHEREAS, the District has previously entered into similar contracts with other cities and towns in Spokane County; and WHEREAS, the City has the authority and desire to contract for and to allocate funds in its general fund budget for the provision of library services to be provided to the residents of the City during 2004; and WHEREAS, the District agrees to continue to provide library services to the residents of the City from January I, 2004 through December 31, 2004 as set forth in the Agreement; and WHEREAS, the District desires to continue providing library services to the residents of the City after the term of this contract, and to partner with the City in developing library services and facility plans that meet Spokane Valley residents' needs. NOW THEREFORE, the parties agree as follows: 1. District Commitment: to Provide Library Services to the City. From January 1, 2004 through December 31, 2004, the District shall: a. provide the public library services to residents of the City at the same service level and upon the same terms and conditions as are now being provided to all other residents within the District ( "Library Services ") 2. City's Ohlilation to Pay District for Provision of Library Services. a. The City agrees to pay to the District the amount resulting from multiplying the City's certified 2003 assessed valuation by the District's 2003 levy rate for property taxes to be collected in 2004, as described more fully in Exhibit "A." The City and District agree that this payment calculation method applies only to 2004 and understand that the method by which payments applying to any future agreements are calculated may be different. b. The City shall pay the sum described in 2.a., above, to the District in two equal payments: the first payment shall be made by May 3I of each year; the second payment shall be made by November 30 of each year. 1NTERLOCAL AGREEMENT SPOKANE COUNTY LiBRA.RY oisnuCf Page. 1 of 6 3. Cost Accounting. The District shall provide to the City by no later than March 31, 2005, its annual accounting of expenditures for branch library services during its 2004 fiscal year. This accounting shall be based on a mutually agreeable cost allocation method. The expenditures shall include but not be limited to personnel, supplies, services, equipment, library materials, and support services. 4. City's Commitment to Make Future Library Services Decision. The City agrees to make a decision regarding future library services and to notify the District of that decision no later than June 30, 2004. a. Tf this decision is to continue contracting with the District for library services, both parties agree to make a good faith effort to negotiate and execute a new interlocal agreement no later than August 31, 2004. b. If this decision is to propose that voters decide on annexation to the District and the decision is made later than the date necessary for the annexation to be effective in 2005, both parties agree to make a good faith effort to negotiate and execute a one - year interlocal agreement for 2005 no later than August 31, 2004. c. If the city decides to contract with the District or to propose District annexation to voters, the District will proceed with development of a Library capital facilities plan for approval by the City Council and District Board of Trustees. It will be completed no later than six (6) months after receipt of decision notification. The Library Capital Facilities Plan development process and responsibilities are generally described on Exhibit "13." S. Administrative Authority. The City Manager or designee shall administer and be the City's primary contact with the District. The Director of the District or designee shall be the District's primary contact with the City. 6. Relationship of the Parties. The Parties intend that an independent contractor relationship will be created by this agreement. This agreement is not a joint venture between the District and the City. No District or City employee shall be deemed a representative, employee or agent of the other party for any purpose. 7. Termination. This Agreement may be terminated by either the City or the District upon six months written notice. 8. Notice. Notice shall be given in writing as follows: TO THE CITY: Name: Christine Bainbridge Title: City Clerk Phone Number: (509) 921 -1000 Address: 11707 East Sprague Ave. Spokane Valley, WA 99206 DRAFT TO THE DISTRICT: Name: Michael Wirt Title: Secretary, Board of Trustees Phone Number: (509) 924 -4122 Address: 4322 North Argonne Rd. Spokane, WA 99212 -1868 9. Indemnification and Hold Harmless. Each party shall indemnify and hold the other, its officers, employees, agents and volunteers harmless from and against any and all claims, demands, orders, decrees or judgments for injuries, death or damage to any person or property arising or resulting from any act or omission on the part of said party or its agents, employees or volunteers in the performance of this Agreement. INTERLOCAL AGREEMENT SPOKANE COUNTY LIBRARY DISTRICT Page 2 of 6 10. Waiver. No officer, employee, agent or other individual acting on behalf of other party has the power, right or authority to waive any of the conditions or provisions of this Agreement. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement' or any part thereof. 11. Entire Agreement. This written agreement constitutes the entire and complete agreement between the parties and superccdes any prior oral or written agreements. This Agreement may not be changed, modified or altered except in writing signed by the parties hereto. Accepted and agreed the year and date first above written. CITY OF SPOKANE VALLEY David Mercier, City Manager APPROVED AS TO FORM: CITY ATTORNEY Stanley M. Schwartz Witherspoon, Kelley, Davenport & Toole, LLP DRAFT INTER.LOCAL .AGREEMENT SPOKANB COUNTY LIBRARY DISTRICT SPOKANE COUNTY LIBRARY DISTRICT E. David Sani, Board of Trustees APPROVED AS TO FORM: COUNSEL TO THE DISTRICT James C. Sloane Paine, Hamblen, Coffin, Brooke &MiI1er,LLP Page 3 of 6 DRAFT Exhibit "A" Determination of 2004 Contract Payment 1. The 2004 contract payment shall equal the City's 2003 final certified taxable valuation for 2004 property tax collection, multiplied by the District's final certified 2003 property tax levy rate for 2004 property tax collection. 2. The City shall supply the District with a copy of the notification of its 2003 final certified assessed valuation received from the Spokane County Assessor's Office within fourteen (14) days of its receipt. 3. The District shall use the City's 2003 certified assessed valuation and its 2003 certified property tax levy rate to make the payment computation. The District shall notify the City of the final payment amount in writing within fourteen (14) days of having received the City's assessed valuation notification and its own, and shall include a copy of its Spokane County Assessor's Office property tax levy rate notification. 4. The District shall invoice the City for the specified payment amounts at least thirty (30) days prior to each payment date. INTERLOCAL AGREI;MI NT SPOKANE COUNTY LiIIRARY DISTRICT Pagc 4 of 6 DRAFT F xhibit "B" 1. Library Capital Facilities Plan Development: a. The Library Capital Facilities Plan provided for in Section 4.c of the Agreement shall be developed by the District in collaboration with the City through an advisory committee. The advisory committee shall be composed of two District staff members, a District Trustee, one representative of City staff, one City Council Member and one citizen selected by the City. Upon completion, the Library Capital Facilities Plan shall be presented to the City Council and the Board for adoption. a. The Library Capital Facilities Advisory Committee shall shady and make recommendations concerning the adequacy ofcurrent capital facilities (i.e. buildings, equipment, books and other materials) available to serve the City of Spokane Valley residents' library service needs and the feasibility of developing additional library buildings to serve the City of Spokane Valley, including estimated cost of development, of operation and maintenance, and other related matters. b. Should the District or the City desire to retain consultants or any other professionals for a fee to assist with the development of the Library Capital Facilities Plan, such contracts may he issued by the Board upon mutual agreement of both parties. c. To develop the Library Capital Facilities Plan the District shall allocate approximately fifty thousand dollars ($50,000.00) to be used to retain consultants and other professionals skilled in developing library facility plans, including related costs and expenses, such as but not limited to, research, publication and other incidental costs. 2. Spokane. County Library District Responsibilities: a. Assemble current City of Spokane Valley library use information; obtain City of Spokane Valley demographic, land use, traffic, and capital facility planning information from City staff. b. Assemble current and future demographic, land use, traffic, and capital facility planning information for the portion of the Spokane Valley lying outside the City but within the District's service area. c. Develop at least two preliminary library service models based on City demographics, geography, land use, and traffic patterns, taking into account library service. needs of the remainder of the Valley outside the City limits. Include general site requirements, general constructionfFF &E costs, and estimated operational costs. d. Present the library service models in the venue(s) determined to be most appropriate to obtain feedback on the preferred model. e. Further develop the preferred model including but not limited to estimates of public and support space needs, materials shelving, seating, meeting and study room, technology, and parking requirements for all proposed facilities. f. Obtain an updated construction cost estimate, and estimate of related costs. g. Determine capital funding options and projected taxpayer and debt service costs. h. Prepare a written library capital facilities plan proposal for presentation to the City Council and District Board of Trustees. INTI RLOCAL AGREEMENT SPOK.ANE. COUNTY LIBRARY DISTRICT Page. 5 of 6 3. City of Spokane Valley responsibilities: DRAFT a. Designate City staff and/or officials to serve in an advisory capacity to the District. b. Provide Spokane County Library District staff with current and projected demographic, land use and traffic information, as well as information on other city capital facilities planning. c. Determine the desired venue(s) for presentation of preliminary library service planning models for feedback on the preferred model. d. Work with the District to use the feedback obtained in determining the model to more fully develop. e. Provide the District with other information that might be useful in the capital facilities planning process. INTERLOCAL AGREEMENT SPOKANE COUNTY LIBRARY DISTRICT Page 6 of 6 BOARD /COMMITTEE. REPRESENTATIVE DATE APPOINTED TERM EXPIRES AWC Resolutions Commission Rich Munson April 2003 [elected] AWC Legislative Committee Steve Taylor November 2003 Bridging the Valley staff Cable Advisory Board Central Valley School District (CVSD) Rich Munson, liaison October 2003 ad hoc Chamber of Commerce Board Steve Taylor, ex- officio 7 -22 -03 8-31 -04 — Convention Center & Visitor's Bureau Dick Denenny Diana Wilhite, alt 1 -14-03 1 -14-03 12 -31 -03 12 -31 -03 — Economic Development Council Diana Wilhite Steve Taylor, alt 1 -14 -03 1 -14 -03 12 -31 -03 12 -31 -03 Emergency Communications Bd 911 vacant —.Finance Committee Diana Wilhite Rich Munson Steve Taylor 12 -10 -02 12 -10 -02 12 -10 -02 1 -04 1 -04 1 -04 Friends of Centennial Trail Board Mike DeVleming 4 -22 -03 4 -22 -06 Governance Cmte Regional Wastewater Treatment Dick Denenny 10 -07 -03 Growth Mgmt Steering Committee Steve Taylor Rich Munson remainder Council alts 1 -14 -03 1 -14 -03 1 -14 -03 12 -31 -03 12 -31 -03 12 -31 -03 Health District l3oard Dick Denenny Mike Flanigan 8 -12 -03 (effective 8 -12 -03 9 -1 -03) 12 -31 -05 12 -31 -05 Housing and Community Develop. Advisory Committee (HCDAC) Rich Munson 1 -28 -03 7 -29 -2006 1NTEC Steve Taylor, ex- officio 8 -12 -03 8 -12 -04 Library District Light Rail Citizen Advisory Board Dick Denenny Gary Schimmels, alt —.Lodging Tax Advisory Committee (Hotel/Motel) Mike Flanigan Diana Wilhite, alt Jeff Fox, Dble Tree Hotel Liz Beck, Super 8 Peggy Doering, Valleyfest Jayne Singleton, Legacy 2- 25-03 2 -25-03 2 -25-03 2 -25 -03 2 -25 -03 2 -25 -03 12 -31 -03 12 -31 -03 12 -31 -03 12 -31 -03 12 -31 -03 12 -31 -03 — Mirabeau Point Board Dick Denenny Rich Munson, alt 1 -14 -03 1 -14 -03 12 -31 -03 12 -31 -03 Planning Commission Mike DeVleming, council liaison 7 -22 -03 . 12 -31 -04 Public Facilities District Solid Waste System Liaison Board 1 Gary Schimmels 9 -3 -03 Spokane Housing Authority (S1 -IA) Citizen: Janet Bastine 3 -13 -2003 3 -15 -2008 Spokane Regional Transportation Council Board (SRTC) Gary Schimmels Mike DeVleming, alt 1 -14 -03 1 -14 -03 12 -31 -05 12 -31 -05 — Spokane Transit Authority Board of Directors (annual appointments) Dick Denenny Diana Wilhite Gary Schimmels, alt 1 -14 -03 10 -21 -03 1 -14 -03 12 -31 -03 12 -31 -03 12 -31 -03 Washington Association Cities (3 voting delegates) Mike DeVleming Diana Wilhite Dick Denenny 6 -10 -03 6 -10 -03 6 -10 -03 June 2004 June 2004 June 2004 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 11-25-03 City Manager Sign -off: Item: xx information AGENDA ITEM TITLE : Municipal Code Ordinance Discussion BACKGROUND: Codification simply means editing, rearranging, andlor grouping ordinances under appropriate titles, parts, chapters and sections and putting all that together in a code book which will be our official City Code. Steps to codification: August, 2003 we signed contract with Code Publishing in Seattle October 21, 2003: mailed hard copies of all ordinances to Code Publishers Mid- December: Expect to receive a draft code for review Prepare draft ordinance for council review (enclosed) January 13, 2004: Anticipated date of first reading After first reading of the ordinance title, Council sets a public hearing Publish notice of hearing in official newspaper, not more than 15 days or less than 10 days prior to hearing After the public hearing (approximately February) Council may amend, adopt or reject the adopting ordinance Upon enactment of the ordinance., the codification will be the official code of ordinances of Spokane Valley We will have ten copies of the code for department heads and the Clerk; and will make the entire Code available on our website, complete with a search engine We can have updates amending the. code under separate ordinances, as often as practicable GOVERNING LEGISLATION: RCW 35A.21.130 Codification of ordinances. Compilation, codification, and revision of code city ordinance shall be as provided by and be governed by the provisions of RCW 35.21.500 through 35.21.570. RCW 35.21.500. Compilation, codification, revision of city or town ordinances -- Scope of codification. "Codification" means the editing, rearrangement and/or grouping of ordinances under appropriate titles, parts, chapters and sections and includes but is not limited to the. following: (1) Editing ordinances to the extent deemed necessary or desirable, for the purpose of modernizing and clarifying the language of such ordinances, but without changing the meaning of any such ordinance. (2) Substituting for the term "this ordinance," where necessary the term "section," "part," "code," "chapter," "title," or reference to specific section or chapter numbers, as the case may require. (3) Correcting manifest errors in reference to other ordinances, laws and statutes, and manifest spelling, clerical or typographical errors, additions, or omissions. (4) Dividing long sections into two or more sections and rearranging the order of sections to insure a logical arrangement of subject matter. (5) Changing the wording of section captions, if any, and providing captions to new chapters and sections. (6) Striking provisions manifestly obsolete and eliminating conflicts and inconsistencies so as to give effect to the legislative intent. [1965 c 7 § 35.21.500. Prior: 1957 c 97 § 1.1 RCW 35.21.510 Compilation, codification, revision of city or town ordinances -- Authorized. Any city or town may prepare or cause to be prepared a codification of its ordinances. [1965 c 7 § 35.21.510. Prior: 1957 c 97 § 2.] RCW 35.21.520 Compilation, codification, revision of city or town ordinances -- Adoption as official code of city. Any city or town having heretofore prepared or caused to be prepared, or now preparing or causing to be prepared, or that hereafter prepares or causes to be prepared, a codification of its ordinances may adopt such codification by enacting an ordinance adopting such codification as the official code of the city, provided the procedure and requirements of RCW 35.21.500 through 35.21.570 are complied with. [1965 c 7 § 35.21.520. Prior: 1957 c 97 § 3.] RCW 35.21.530 Compilation, codification, revision of city or town ordinances -- Filing -- Notice of hearing. When a city or town codifies its ordinances, it shall file a typewritten or printed copy of the codification in the office of the city or town clerk. After the first reading of the title of the adopting ordinance and of the title of the code to be adopted thereby, the legislative body of the city or town shall schedule a public hearing thereon. Notice of the hearing shall be published once not more than fifteen nor less than ten days prior to the hearing in the official newspaper of the city, indicating that its ordinances have been compiled, or codified and that a copy of such compilation or codification is on file in the city or town clerk's office for inspection. The notice shall state the time and place of the hearing. [1985 c 469 § 21; 1965 c 7 § 35.21.530. Prior: 1957 c 97 § 4.] RCW 35.21.540 Compilation, codification, revision of city or town ordinances — Legislative body may amend, adopt, or reject adopting ordinance — When official code. After the hearing, the legislative body may amend, adopt, or reject the adopting ordinance in the same manner in which it is empowered to act in the case of other ordinances. Upon the enactment of such adopting ordinance, the codification shall be the official code of ordinances of the city or town. [1965 c 7 § 35.21.540. Prior: 1957 c 97 § 5.] RCW 35.21.550 Compilation, codification, revision of city or town ordinances -- Copies as proof of ordinances. Copies of such codes in published form shall be received without further proof as the ordinances of permanent and general effect of the city or town in all courts and administrative tribunals of this state. [1965 c 7 § 35.21.550. Prior: 1957 c 97 § 6.] NOTES: Ordinances, admissibility as evidence: RCW 5.44.080. RCW 35.21.560 Compilation, codification, revision of city or town ordinances -- Adoption of new material. New material shall be adopted by the city or town legislative body as separate ordinances prior to the inclusion thereof in such codification: PROVIDED, That any ordinance amending the codification shall set forth in full the section or sections, or subsection or subsections of the codification being amended, as the case may be, and this shall constitute a sufficient compliance with any statutory or charter requirement that no ordinance or any section thereof shall be revised or amended unless the new ordinance sets forth the revised ordinance or amended section in full. [ 1965 c 7 § 35.21.560. Prior: 1961 c 70 § 1; 1957 c 97 § 7.] RCW 35.21.570 Compilation, codification, revision of city or town ordinances -- Codification satisfies single subject, title, and amendment requirements of statute or charter. When a city or town shall make a codification of its ordinances in accordance with RCW 35.21.500 through 35.21.570 that shall constitute a sufficient compliance with any statutory or charter requirements that no ordinance shall contain more than one subject which shall be clearly expressed in its title and that no ordinance or any section thereof shall be revised or amended unless the new ordinance sets forth the revised ordinance or amended section in full. [1965 c 7 § 35.21.570. Prior: 1957 c 97 § 8.] DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 03- AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING THE MUNICIPAL CODE AS COMPILED, EDITED AND PUBLISHED BY CODE PUBLISHING COMPANY OF SEATTLE, WASHINGTON, AS THE OFFICIAL CODE OF THE CITY OF SPOKANE VALLEY, WASHINGTON. WHEREAS, Code Publishing Company of Seattle, Washington has contracted with the City of Spokane Valley, Washington, to prepare the Spokane Valley Municipal Code, as authorized by RCW 35A.21.130; and WHEREAS, Code Publishing Company has compiled, edited and published the Spokane Valley Municipal Code on file in the office attic City Clerk; and WHEREAS, on , 2003, the Spokane Valley City Council set a public hearing for regarding the adoption of the Spokane Valley Municipal Code and notice of the public hearing was published on in accordance with RCW 35.21.530; and WHEREAS, the Spokane Valley City Council held a public hearing on , 2003; and WHEREAS, the Spokane Valley City Council has inspected the Spokane Valley Municipal Code and is satisfied that it is a correct and accurate codification of the ordinances of Spokane Valley, Washington; and WHEREAS, the Spokane Valley City Council is satisfied that the provision of RCW 35A.21.130 has in all ways been compiled with; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY, WASHINGTON DOES ORDAIN AS FOLLOWS: Section 1. Code Adopted. The Spokane Valley Municipal Code, as compiled from the ordinances of the City of Spokane Valley, Washington, is hereby adopted as the official code of the City of Spokane Valley, Washington on file in the office of the City Clerk. Section 2. Title, Citation, Reference. The Code shall be known as the "Spokane Valley Municipal Code" and it shall be sufficient to refer to said Code as the "Spokane Valley Municipal Code" in any prosecution for the violation of any provision thereof or in any proceeding at law or equity. 1t shall also be sufficient to designate any ordinance adding to, amending, correcting or repealing all or any part or portion thereof as an addition to, amendment to, correction of or repeal of the Spokane Valley Municipal Code. Further reference may be had to the titles, chapters, sections and subsections of the Spokane Valley Municipal Code and such reference shall apply to that numbered title, chapter, section or subsection as it appears in that Code. Section 3. Reference Applies to Amendments. Whenever a reference is made to the Spokane Valley Municipal Code or to any portion thereof, or to any ordinance of the City of Spokane Valley, Washington, that reference shall apply to all amendments, corrections and additions heretofore now or thereafter made. Ordinance to adopt City Code Page i of 2 DRAFT Section 4. Codification Authority. This Code consists of all of the regulatory and penal ordinances and certain of the administrative ordinances codified pursuant to RCW 35A21.130. Section 5. Severability. if any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City. ATTEST: PASSED by the City Council this day of 200_ Christine Bainbridge, City Clerk Approved as to Form: Cary Driskell, Deputy City Attorney Date of Publication: Effective Date: Michael DeVleming, Mayor Ordinance to adopt City Code Page 2 of 2 Meeting Date: 11 -25 -03 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ admin. report ❑ pending legislation x information AGENDA ITEM TITLE : Towing Ordinance Discussion GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Council will hear a brief discussion concerning the results of research leading to available options to include in a towing ordinance. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: $ STAFF CONTACT: Cary P. Driskell ATTACHMENTS CITY OF SPOKANE VALLEY Request for Council Action Attendance: Councilmembers Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Rich Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember Agenda: SWOT Process Deputy City Manager Nina Regor welcomed everyone to the meeting, followed by individual introductions. Ms. Regor explained that the SNOT process is a first step in articulating a vision and setting priorities for the City's Comprehensive Plan, that it provides the framework for discussion in the community, and sets the stage for future work on the City's overall community vision. She explained that tonight's ground rules are to express viewpoints in terms that are not open to multiple interpretations, to encourage everyone to speak, and not to critique others' choices or opinions. Ms. Regor explained that for each component of SWOT (Strengths, Weaknesses, Opportunities, Threats), each table will have five minutes to brainstorm, ten minutes to write down the top three (or more) traits, and that at the end of the process, all groups will report their results openly. It was also mentioned that tonight should address all areas of the Comprehensive Plan and not focus just on land use. Strengths advantages — natural or man -made what is done well assets or resources strengths as perceived by others Weaknesses what is currently not available but should be what is done poorly or could be improved what should be avoided Grou 1 — Marina Suku Rich Munson Diana Wilhite Ian Robertson Fred Beaulac John Carroll NOTES SPECIAL JOINT WORKSHOP MEETING SPOKANE VALLEY CITY COUNCIL AND SPOKANE VALLEY PLANNING COMMISSION November 6, 2003, 6:00 p.m. Staff Dave Mercier, City Manager Nina Regor, Deputy City Mgr Marina Sukup, Comm. Dev. Dir. Greg McCormick, Long Range Planning Mgr. Scott Kuhta, Long Range Planner Neil Kersten, Public Works Director Kevin Snyder, Current Planning Mgr. Tom Scholtens, Building Official Chris Bainbridge, City Clerk Grou. 2 — Gre McCormick Dave Mercier Dick Denenny Gary Schimmels Mike Flanigan 13i11 Gothmann Planning Commissioners Bill Gothmann, Chair Ian Robertson, Vice -Chair Fred Beaulac Bob Blum David Crosby Gail Kogle John Carroll Opportunities Current strengths that can be built upon Current weaknesses easily converted or transferred Positive trends that we can take advantage of Th reats Current weaknesses not easily converted or transferred Negative trends that we currently or will face Obstacles to overcome Meeting participants were divided into three groups, each group with a different staff facilitator Grou. 3 — Scott Khuta Bob Blum Mike DeVleming Gail Kogle Steve Taylor David Crosby At the conclusion of the process, participants placed colored dots to vote for each facet of SWOT, using blue clots for strengths, yellow for weaknesses, green for opportunity, and red for threats. Ms. Regor also took a few minutes to introduce other staff members: Public Works Director Neil Kerstcn, Building Official Tom Scholtens, and Current Planning Manager Kevin Snyder. Mr. Scholtens mentioned that he noted many of the same issues appear in each SWOT category. Mr. Mercier said that although he is aware of the concern of substance abuse crimes, he was not aware of a community concern with gangs. Mr. Gothmann indicated he was impressed with how often humans were injected into the process and that success or failure depends on people. Mr. Snyder said he sees the access to resources as a strength and as a gateway to resources; that the idea was touched upon but not fully expanded of access to natural beauty and resources as a strength and opportunity to provide marketing aspects for the community. Ms. Regor said the next steps are to describe what was accomplished here tonight and pull in members of the community for their input and participation. Mr. Munson and Mr. Gothmann felt it would be beneficial to have a joint meeting as a follow -up of tonight's exercises. On behalf of the participants, Mr. Robertson thanked staff for their giving and professional leadership. The meeting ended at approximately K: 15 p.m. SWOT Group 1 Group 2 Group 3 Strengths good roads strong neighborhoods safe place to live affordable housing & living community involvement excellent education system quality of life strong government leadership diverse economic base Business diversity good geographic location good transport links essential services available residential diversity available land to develop diverse natural resources new start-no history of mistakes developable land good infrastructure economic opportunity economic diversity great people low crime rate good schools & fire districts river Weaknesses lack of identity lack of living wage jobs voter apathy no economic development plan no export industries bedroom community image few cultural activities ihadequate library services poor public transportation long range /comp planning Continue to accept status quo (junk cars, trash, etc.) No access for pedestrians through traffic Vacant retail buildings poor aesthetics drive only community City not locally accepted no centers /corridors bedroom community no frontage roads lack of public participation vacant land available for industrial development vacant land available for annexation start from scratch -no ingrained mind set council that works together — no baggage develop couplet bypass Regional — near Idaho capitalize on 'condo' and cure attitude with people redevelop urban center /core develop dual town centers — north part civic or commercial and historic center other areas mixed use — annexations expand/improve transportation system — couplet expand thinking; not just parochial capitalize on 'can do" attitude civil attitude in transactions with community potential for interagency /jurisdictional squabbling lack of regional cooperation/coordination potential for State rules incompatible w/close states TMDL = no new development pollution of aquifer squelching new ideas uncertainty of couplet lack adequately trained workers low medium income lack of identity economy -lack of good jobs urban sprawl inadequate mix of affordable housing disconnected neighborhoods pockets between sprawling areas inaccessible public transportation Regional leadership capitalize on community involvement improve solid base — infrastructure & economic creating instead of rebuilding stepping forward to lead community good community industrial rail, land for business decide how mass transit to help community tum open space into parks build but preserve open space attitude to prosper growth mgmt act education deficit lack of economic diversity crime (meth), gangs & drugs State legislative Holy OIy town = #1 threat lack of community vision inability to dream cuts to mass transit Opportunities • new comp plan identity creation foreign trade zone design affordable regional transportation harness volunteers and their enthusiasm growth outside traditional growth patterns not limited by traditions pick economic forces /players protect quality of life ad hoc committees for specific projects Threats gangs and drug abuse worsening state philosophy — anti - business brain drain — people leaving local media not positive force for change loss of economic base crimes against people, violence absence of competitive ideas Notes, Jt Mtg Council & Planning Commission 11-06-03 Page 1 of 1 City of Spokane Valley SWOT November 6, 2003 SWOT Analysis Executive Summary SWOT Analysis Expanded Summary SWOT Executive Summary SWOT Expanded Summary STRENGTHS 1. Well located geographically with transport links (7 votes) 2. Good roads /freeways and infrastructure (including water and power) (6 votes) 3. Great people — citizens — involved, willing to take risks (5 votes) 4. Good infrastructure (roads and utilities) (4 votes) 5. Strong government leadership (3 votes) 6. Good school and fire districts (3 votes) 7. Developable land (3 votes) WEAKNESSES 1. Lack economic development plan (9 votes) 2. Lack of identity (9 votes) 3. Economy - lack living wages jobs — no export industries (7 votes) 4. Continue to accept status quo of messy areas (junk cars, trash, etc.) (4 votes) 5. Drive -only community (3 votes) 6. No centers/corridors (3 votes) 7. Lack of identity (3 votes) OPPORTUNITIES THREATS SWOT ANALYSIS Executive Summary November 6, 2003 1. Identity creation (9 votes) 2. Vacant land available for industrial development — current and annexation (6 votes) 3. Develop couplet/by -pass (4 votes) 4. Foreign trade zone (3 votes) 5. Protect quality of life (3 votes) 1. Worsening state government philosophy — anti- business (8 votes) 2. Pollution of aquifer (8 votes) 3. Total maximum daily load = no new development (6 votes) 4. Gangs and drug abuse (3 votes) 5. Potential for Washington state rules to not compete with neighboring states (3 votes) 6. State Legislature — Holy Oly Town (3 votes) 7. Inability to dream (3 votes) STRENGTHS Green (Gree's Team) Yellow (Scott's Team) SWOT Expanded Summary — Team Results November 6, 2003 Number Blue (Marina's Team) of Tallies 1. Good roads /freeways and infrastructure (inc. water & power) 3 2. Quality of life (includes safety — actual and perceived) 3 3. Strong neighborhoods and community involvement 2 4. Affordable housing overall 2 5. Excellent education system 2 6. Safe place to live 1 7. Strong government leadership 1 8. Diverse economic base 1 1. Well located geographically w. transport links — short travel times regionally 4 2. Diversity in array of businesses that fuel economy 3 3. Topographic diversity /natural resources 3 4. Residential diversity /mix of newer apartments 2 5. Available land for development 2 6. Most essential services readily available in Spokane Valley 1 1. Good infrastructure (roads, utilities) 3 2. Great people — citizens — involved, willing to take risks 3 3. New start — no history of mistakes 2 4. Economic diversity 2 5. Developable land 6. Economic opportunity 1 7. Low crime rate 1 8. good school and fire districts 1 9. River 1 WEAKNESSES Number Blue (Marina's Team) of Tallies 1. Lack of identity 3 2. No export industries — lack of living wage jobs 3 3. Voter apathy 2 4. Lack of economic development plan 2 5. Image as bedroom community 2 6. Few cultural activities 1 7. Inadequate library services 1 8. Poor public transportation 1 Green (Greg's Team) 1. Poor aesthetics — vacancies — retail 3 2. Drive -only community 3 3. Public participation 1 4. Long range/comp. planning — businesses/residential 1 5. Continue to accept status quo of messy areas (junk cars, trash, etc.) 1 6 Transportation — pedestrians, thru/to traffic 1 7. Lots of vacant retail buildings 1 8. City not accepted locally 1 9. No center /corridors 1 10. Bedroom community 1 11. No frontage roads 1 Yellow (Greg's Team) 1. Lack of identity 4 2. Inaccessible public transportation 2 3. Inadequate mix of affordable housing 2 4. Lack of adequately trained workforce 2 5. Low median income 1 6. Racial diversity 1 7. Economy — lack of good jobs 1 8. Urban sprawl 1 9. Disconnected neighborhoods, pockets between sprawling areas 1 OPPORTUNITIES Blue (Marina's Team) 1. Not limited by "traditions" - develop outside traditional growth patterns 3 2. New comprehensive plan 3 3. Identity creation 2 4. Foreign trade zone 2 5. Harness community volunteers and focus enthusiasm 2 6. Affordable regional public transportation 1 7. Pick economic forces/players 1 8. Protect quality of life 1 Green (Greg's Team) 1. Vacant land available for industrial development - current and annexation 4 2. Near Idaho - region 2 3. Start from scratch - "no ingrained" mind -set 1 4. Council that works together - no baggage 1 5. Develop couplet/by -pass 1 6. Capitalize on "can do" and civil attitude in transactions with people 1. 7. Redevelop urban center /core 1 8. Develop "dual" town centers - civic /commercial and historical centers 1 9. Mixed use annexations 1 10. Expand/improve transportation system 1 11. Don't be parochial in our thinking 1 Yellow (Scott's Team) 1. Capitalize on community involvement and attitude to prosper 3 2. Stepping forward to lead community 2 3. Attract new companies /manufacturers to locate here 1 4. Regional leadership 1 5. One of 2 choices for business to locate 1 6. Improve upon solid base: infrastructure and economic diversity 1 7. Creating instead of rebuilding 1 8. Good commercial, industrial, and retail land for businesses 1 9. Decide how mass transit can help community 1 10. Turn open space into parks 1 11. Build but preserve open space 1 12. Create, not rebuild 1 Number of Tallies THREATS Number Blue (Marina's Team) of Tallies 1. Worsening state government philosophy — anti- business 5 2. Gangs and drug abuse 2 3. Proximity to Idaho 2 4. Brain drain 2 5. Local media not positive force for change 1 6. Loss of economic base 1 7. Crime against people 1 8. Absence of competitive ideas 1 Green (Greg's Team) 1. Pollution of aquifer 4 2. Potential for inter - agency /jurisdiction squabbling — lack of regional cooperation 3 3. Potential for Washington state rules to not compete with neighboring states 3 4. Total maximum daily load = no new development 3 5. Squelching new ideas 1 6. Uncertainty of couplet 1 Yellow (Scott's Team) 1. State Legislature — hloly Oly Town 4 2. Growth Management Act 2 3.. Education deficit 2 4. Lack of diversity in economy 2 5. Crime (meth) 1 6. Lack of community vision 1 7. Inability to dream 1 8. Gangs and drugs 1 9. Cuts of mass transit 1 STRENGTHS Blue (Marina's Teaml Green (Greg's Team) Yellow (Scott's Team) WEAKNESSES Blue (Marina's Team' Green (Greg's Team) SWOT Executive Summary — Team Results November 6, 2003 1. Good roads /freeways and infrastructure (inc. water & power) 2. Quality of life (includes safety — actual and perceived) Number of Tallies 3 3 1. Well located geographically w. transport links — short travel times regionally 4 2. Diversity in array of businesses that fuel economy 3 3. Topographic diversity /natural resources 3 1. Good infrastructure (roads, utilities) 3 2. Great people — citizens — involved, willing to take risks 3 1. Lack of identity 2. No export industries — lack of living wage jobs Number of Tallies 3 3 1. Poor aesthetics — vacancies — retail 3 2. Drive -only community 3 Yellow (Greg's Team) .1. Lack of identity 4 OPPORTUNITIES Blue (Marina's Team) 1. Not limited by "traditions" — develop outside traditional growth patterns . New comprehensive plan Green (Greg's Team) 1. Vacant land available for industrial development — current and annexation 4 Yellow (Scott's Teata 1. Capitalize on community involvement and attitude to prosper 3 THREATS Blue (Marina's Team) 1. Worsening state government philosophy — anti - business 5 Green (eg °s Team) 1. Pollution of aqui 4 2. Potential for inter - agency /jurisdiction squabbling — lack of regional cooperation 3 3. Potentia] for Washington state rules to not compete with neighboring states 3 4. Total maximum daily load - no new development 3 Yellow (Scott's Tearn) Number of Tallies 3 3 Nu of Tallies ]„ State Legislature — Ho] y Oly Town 4 STRENGTHS SWOT ANALYSIS Expanded Summary November 6, 2003 1. Well located geographically with transport links (7 votes) 2. Good roads /freeways and infrastructure (including water and power) (6 votes) 3. Great people - citizens - involved, willing to take risks (5 votes) 4. Good infrastructure (roads and utilities) (4 votes) 5. Strong government leadership (3 votes) 6. Good school and fire districts (3 votes) 7. Developable land (3 votes) 8. Strong neighborhoods and community involvement (2 votes) 9. Most essential services readily available in Spokane Valley (2 votes) 10. Economic opportunity (2 votes) 11. Economic diversity (2 votes) 12. Overall affordable housing (1 vote) 13. Excellent education system (1 vote) 14. New start - no history of mistakes (1 vote) 15. Residential diversity /mix of newer apartments (1 vote) 16. Available land for development (1 vote) 17. Topographic diversity /natural resources (1 vote) J.S. Safe place to live 19. Quality of Life (includes safety - actual and perceived) 20. Diverse economic base 21. Low crime rate 22. River 23. Short travel time regionally WEAKNESSES 1. Lack economic development plan (9 votes) 2. Lack of identity (9 votes) 3. Economy - lack living wages jobs - no export industries (7 votes) 4. Continue to accept status quo of messy areas (junk cars, trash, etc.) (4 votes) 5. Drive -only community (3 votes) 6. No centers /corridors (3 votes) 7. Lack of identity (3 votes) 8. Disconnected neighborhoods, pockets between sprawling areas (2 votes) 9. inaccessible (poor) public transportation (2 votes) 10. Lack of adequately trained workforce (1 vote) WEAKNESSES (Continued): 11. Transportation - pedestrian, thru /to traffic (1 vote) 12. Lots of vacant retail buildings (1 vote) 13. Image as bedroom community (1 vote) 14. Few cultural activities (1 vote) 15. Racial diversity 16. Public participation 17. Long range /community planning - businesses /residential 18. Poor aesthetics - vacancies - retail 19. City not accepted locally 20. No frontage roads 21. Low median income 22. Voter apathy 23. Inadequate library services 24. Urban sprawl 25. Inadequate mix of affordable housing OPPORTUNITIES 1. Identity creation (9 votes) 2. Vacant land available for industrial development - current and annexation (6 votes) 3. Develop couplet/by -pass (4 votes) 4. Foreign trade zone (3 votes) 5. Protect quality of life (3 votes) 6. Affordable regional public transportation (2 votes) 7. Pick economic forces /players (2 votes) 8. Start from scratch "no ingrained" mind -set (2 votes) 9. Near Idaho - region (2 votes) 10. Capitalize on coirununity involvement and attitude to proper (2 votes) 11. Stepping forward to lead community (2 votes) 12. Good commercial, industrial, and retail land for business (2 votes) 13. New comprehensive plan (1 vote) 14. Harness community volunteers and focus enthusiasm (1 vote) 15. Council that works together - no baggage 16. Capitalize on "can do" and civil attitude in transactions with people (1 vote) 17. Mixed use annexations (1 vote) 1.8. Creating instead of rebuilding (1 vote) 19. Not limited by "traditions" - develop outside traditional growth patterns 20. Redevelop urban center /core 21. Develop "dual" town centers - civic /commercial and historical centers 22. Expand/improve transportation system 23. Don't be parochial in our thinking 24. Attract new companies /manufacturers to locate here 25. Regional leadership OPPORTUNITIES (Continued) 26. One of 2 choices for business to locate 27. Improve upon solid base: infrastructure and economic diversity 28. Decide how mass transit. can help community 29. Turn open space into parks\ 30. Build but preserve open space 31. Create, no rebuild THREATS l . Worsening state government philosophy — anti- business (8 votes) 2. Pollution of aquifer (8 votes) 3. Total maximum daily load = no new development (6 votes) 4. Gangs and drug abuse (3 votes) 5. Potential for Washington state rules to not compete with neighboring states (3 votes) 6. State Legislature — Holy Oly Town (3 votes) 7. Inability to dream (3 votes) 8. Potential for inter - agency /jurisdiction squabbling — lack of regional cooperation (2 votes) 9. Crime (meth) (2 votes) 10. Cuts to mass transit (2 votes) 11. Brain drain (1 vote) 12. Absence of competitive ideas (1 vote) 13. Growth Management Act (1 vote) 14. Lack of diversity in economy (1 vote) 15. Gangs and drugs (1 vote) 16. Local media not positive force for change 17. Loss of economic base 18. Crime against people 19. Squelching new ideas 20. Uncertainty of couplet 21. Education deficit 22. Lack of community vision s'�' valley Memorandum To: David Mercier, City Manager, and Members of Council From: Nina Regor, Deputy City Manager Date: November 14, 2003 Re: Monthly Report — Summary of November 2003 Activities 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall ®spokanevalley.org Contract Negotiation and Administration • Library Services. Analysis of library service costs continues. The draft interlocal agreement was forwarded to the SCLD Board for consideration. It is scheduled on their November 18 meeting. They may have a counter - proposal to offer, which may come to Council for consideration as early as November 25, depending upon its complexity. • Ongoing County Contracts. The morning of November 21 has been set aside for a meeting between City and County staff to fully discuss the County's administrative overhead methodology. Overhead rates have a significant impact on our contracts. Special Projects • CenterPlace at Mirabeau Point. The project continues on track. A lot of work on the part of City staff. Lehman Brothers, Preston Gates Ellis, and Seattle- Northwest Securities went into preparation for our first bond offering. We were very pleased with the A3 rating rendered by Moody's. The early sitework package for CenterPlace went out to bid November 10, with the work projected to actually begin at the CenterPlace site by mid - December. • Web Site. This project is also on track to go live with a new web site by the end of December. A Perfect Web, Inc. submitted a draft design template. The web implementation team and the citizen task force have provided feedback, which the consultants will now incorporate. Once the template is finalized, staffcan begin building the site with available documents. Internal Operations • New Employee. The City recruited for and hired Morgan Koudelka as the new Administrative Analyst. Morgan's first day with the City is November 17. Spoka 00 ne jUalley Memorandum To: Dave Mercier, City Manager From: Ken Thompson, Finance Director CC: Nina Regor, Deputy City Manager Date: November 14, 2003 Re: Monthly Departmental Report 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall ®spokanevalley.org During the last 30 days Finance employees have spent their time on the following tasks: 2004 Budget The second of three public hearings on the City's 2004 budget was conducted on • November 12. The 2004 property tax ordinance was adopted and delivered to Spokane County to meet the November 14, deadline. Outside agency appropriations were fixed by the City Council. Staff has been making housekeeping adjustments to the budget in anticipation of adoption in late November or early December. 2003 Amended Budget A second amendment to the 2003 Budget is being prepared for a public hearing on November 25. These amendments anticipate the spending of bond sale proceeds on Center place at Mirabeau Point and several street projects. 2003 Bond Sale Final documents are being prepared for the bond sale closing later this month. A certificate is being prepared outlining the City's plans for Center Place. This information documents the City's approach to compliance with relevant laws and policies. Sales Tax Report Coding Micro'lex is comparing the State's listing of retail outlets within our city limits to a Fire District 1 data base of businesses. The latest projection of monthly sales tax receipts due the City is $930,000. Investment of Idle funds The City received $3.6 million in property taxes in November and expects over $9 million from bond sale proceeds in late November. These dollars will be placed in short term investments until the money is needed. Purchasing A purchasing manual is being prepared to guide city employees as they procure services and supplies for their daily operations. The manual will include both state law and city policy. Business Registration Staff is working with the Washington State Department of Licensing, the Washington State Department of Revenue and Microflex to merge data bases of businesses within our city limits The result rnay be a good starting point for registration of Spokane Valley businesses. We expect a significant amount of manual labor will be needed to finalize this data base. Budget Variance Report A report showing a comparison of our revenues and expenditures to our adopted budget is attached. The report is through October 31, 2003. Based on seven months of a nine month year, we would expect our revenues and expenditures to be about 78% through October 31, if all transactions occurred evenly throughout the year. This rarely happens as many of our transactions are seasonal. General Fund Revenues: Sales Tax Gambling Tax Leasehold Excise Tax Franchise Fees State Shared Revenues Planning & Building Fees Fines and Forfeitures Recreation Program Fees Investment Interest General Fund Expenditures: City Council City Manager Finance Legal Public Safety Administrative Services Public Works Planning & Community Dev. Parks & Recreation General Government 11114/2003 1:45 PM City of Spokane Valley General Fund Budget Variance Report For the Period April 1 - October 31, 2003 Budget 2003 $ 10,000,000 462,500 10,000 272,000 528,000 1,214,000 1,099,000 35,000 21.000 Budget 2003 $ 135,075 184,167 232,735 178,544 9,621,890 428,674 535,668 1,080,666 990,096 1,116,885 $ 14,504,400 October YTD Revenues Revenues $ 1,479,675 $ 5,355,652 172,771 339,815 184 4,630 149,243 309,375 82,298 463,635 160,175 707,486 69,122 288,776 2,391 116,990 3.600 14.740 Unrealized Revenue $ 4,644,348 122,685 5,370 (37,375) 64,365 506,514 810,224 (81,990) 6.260 $ 13,641,500 $ 2,119,458 $ 7,601,099 $ 6,040,401 October Expenditures $ 11,693 15,259 32,852 22,643 1,211,259 26,844 55,559 112,350 113,619 91,570 $ 1,693,648 YTD Expenditures $ 92,046 132,796 167,662 130,304 6,374,449 272,776 331,210 729,711 710,425 750, 330 $ 9,691,709 Unrealized Expenditures $ 43,029 51,371 65,073 48,240 3,247,441 155,898 204,458 350,955 279,671 366,555 $ 4,812,691 Percent Realized 53.56% 73.47 46.30 113.74 87.81 58.28 26.28 334.26 70.19 55,72% Percent Realized 68,14% 72.11 72.04 72.98 66.25 63.63 61.83 67.52 71.75 67.18 66.82% Other Funds Revenues: Street Fund Arterial Street Fund Hotel /Motel Fund County City Loan Fund Capital Projects Fund Special Capital Projects Fund Street Capital Projects Mirabeau Point Project Sewer Fund Stormwater Mgmt Fund Equip_ Rental & Replacemnt Risk Management Other Funds Expenditures: Street Fund Arterial Street Fund Hotel/Motel Fund County City Loan Fund Capital Projects Fund Special Capital Projects Fund Street Capital Projects Mirabeau Point Project Sewer Fund Stormwater Mgmt Fund Equip. Rental & Replacemnt Risk Management 11114t2003 1:45 PM City of Spokane Valley Other Funds Budget Variance Report For the Period April 1 - October 31, 2003 Budget 2003 $ 8,040,963 405,000 229,000 50,500 563,556 563,556 1,500,000 300,000 1,000,000 770,000 79,108 25,840 $ 13,527,523 Budget 2003 $ 3,941,315 400,000 200,000 50,500 550,000 550,000 1,500,000 300,000 1,000,000 555,000 70,525 $ 9,117, 340 October Revenue $ 221,781 49,847 30,718 95,466 95,467 8,980 6,378 $ 508,637 October Expenditures $ 99,325 3,248 $ 102,573 YTD Revenue $ 4,243,403 $ 3,797,560 316,221 88,779 168,313 60,687 50,500 477,851 85,705 477,852 85,704 16,549 1,483,451 300,000 1,000,000 560,160 21,122 19,462 $ 5,974,393 $ 7,553,130 $ 530,503 16,549 2,800 16,549 8,148 538 19,654 669 $ 595,410 209,840 57,986 6,378 Unrealized Percent Revenue Realized $ 3,410,812 383,451 197,200 50,500 550,000 550,000 1,483,451 291,852 1,000,000 554,462 50,871 (669) $ 8,521,930 52.77% 78.08 73.50 84.79 84.79 1.10 27.25 73.30 24.68 44.16% YTD Unrealized Percent Expenditures Expenditures Realized 13.46% 4.14 1.40 1.10 2.72 0.10 27.87 6.53% CITY (IF ds°14? .0 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 ♦ cltyhall@spokanevaltey.org Memorandum To: Dave Mercier, City Manager and Members of Council Date: November 14, 2003 From: Mike Jackson, Parks and Recreation Director Re: November Monthly Report Administration: • The Administrative Assistant contacted all water companies and had the water turned off at all the parks in the City of Spokane Valley. • The Parks and Recreation Director attended two Friends of the Centennial Trail meetings. • The Parks and Recreation Director also attended the Chase Youth Commission meeting. • Presented Parks and Recreation Departments 2004 Budget to City Council, • Prepared spreadsheets summarizing all expenditures and revenues of Parks and Recreation programs and services. Presented this information to City Council. • Developed and implemented an approval process for recreation programs. • Presented information to Coundl on Senior Center operations. Continued to work on various aspects of CenterPlace. • Researched information on use of alcohol in parks. • Consulted with WCIA on insurance coverage for sledding/tubing in Valley Mission Park. Contracted Park Maintenance • Routine maintenance was done at all Valley Parks. • The maintenance crew cleaned out weeds from the north side of Brown's volleyball court. • The maintenance crew finished painting the Sullivan Park Shelter. • There were two broken tables at Brown's Park that were picked up. • The maintenance crew repaired the broken water line in the swale at Valley Mission Park. • The broken fence on the west side of Valley Mission Park was repaired. • The maintenance crew repaired a plumbing leak in the men's restroom at Sullivan Park. • The maintenance crew has started bringing in garbage cans and picnic tables for winter repairs. • The maintenance crew replaced the broken toilet at Opportunity Township Hall. • The indoor playground equipment was removed from the Western Dance Hall to Opportunity Township Hall. • The maintenance crew replaced a broken hose bib vacuum breaker at Sullivan Park. • The broken irrigation blowout was replaced at Sullivan Park and the system was bl own out • The maintenance crew leveled the turf area in swale in front of the Senior Center. • The maintenance crew installed irrigation blowout at Castle Park. • Two worn out toddler swings at Terrace View Park were removed. • Re- oriented all top bolts on swings and hand rungs at Terrace View Park so they pointed downwards. • The Maintenance Superintendent gave the department an update on Mirabeau Stage. All the concrete has been poured, the handrails are up and the electrical work is being done right now. • The maintenance crew has completed winterizing all Valley Parks. • The mechanic changed the oil and serviced the Senior Van. • The maintenance crew mowed a couple of parks, however, the grass is just about finished growing. • The maintenance crew also brushed and cleared the Centennial Trail where the previous windstorm had made a real mess. • Straw bales have been placed around the Valley Mission Arena and stables to assist in protecting the people using the hill to sled down. • The Senior Center repairs are 100% complete, however, the maintenance crew is continuing to watch the source of the damage to insure no further complications. • Browns Park's north property line fence has been repaired. • Routine maintenance has been done on the Valley Parks. • The maintenance crew removed the large pile of wood shavings and horse manure from the stable area of Valley Mission Arena. • There is a broken water line by first base at Valley Mission Park. The maintenance crew will be attending to this ASAP. • The maintenance crew is currently trying to prepare a written manual to describe the winterizing procedure. This may assist the new city if or when they decide to provide their own maintenance. • The maintenance crew has been repairing some picnic tables, as time allows. • During the summer vandals have removed some of the notification signs for removing abandoned vehicles. The maintenance crew has installed some new signs as they discover unmarked parking areas. Senior Center: • The Spokane Regional Health District gave out 1,910 flu shots. There is one week to go on the flu shots. • The monthly general meeting was held Thursday November 13 The Board thanked the three board members that were leaving because their terms are up and welcomed nominations for new Board members for 2004. • There were a total of 43 new members to the Center since the last monthly report. • There were 67 who attended the Men of Rhythm Dance at the November 8th event. • There were 41 people who attended the Wednesday dance. The attendance keeps rising every week. • The ceramics class is growing. The Monday evening class seems to be successful so the Center is going to continue having the classes on that day. • The pool room is continually busy. • There are typically 50 people for the Tuesday- Thursday Nutritional Lunch. • The Casinos are still very popular. Each trip has 17 people plus the bus driver. Recreation: • Observing fall programs and filing program evaluation forms • Filing detailed program approval reports and program actual reports for 2003 programs and proposed 2004 programs • Completing details with contractors for proposing spring 2004 programs • Completed proposed list of hiring and evaluation criteria for individual job classifications • Currently writing interview questions and reference checking questions to reflect hiring criteria • Developing training materials and agenda for training seasonal staff at the beginning of each new programming season • Representing Parks Department on City website committee • Program breakdown: • teen night/ special needs night — attendance waning — school canceled one of our program nights at the last minute. computer classes — going very well, invoices submitted for payment on completed sessions preschool — nearly complete, went very well, parents happy indoor playground — complete, went very well tennis — done, went very well, parents interested in spring tennis •kyhawks — done, went well, check received Indoor walking — not enough to run program, senior center talking about running program instead in the spring > Dance — done, went well, invoice submitted for payment > Western Dance for kids — going very well, dance hall pleased. PUBLIC WORKS DEPARTMENT MONTHLY REPORT Through November 14, 2003 Agreements for Services Adopted and in Operation: • Street O &M -- County Maintenance • Street O &M • Engineering • Storm Water • Solid Waste WSDOT - County Engineer -- County Utilities Regional Solid Waste Agreements in Progress: • STEP Sewer Program & Wastewater Treatment — County has adopted their 6 -Year Sewer Construction Plan. Currently working on the MOU for all the sewer projects. Capital Projects: • Barker Road widening project and the 24 Avenue Sidewalk project reviewed by TIB staff. TIB Board decision for funding happens next week. • Barker Road Bridge Replacement: The Bridge Replacement Advisory Committee (BRAC) selected this project for funding ($8.1 million). The BRAC also recommended that the first $5 million allocated to a project will not require a local match; anything above $5 million would require a 20% match. This recommendation will save the City approximately $1 million in local match requirements. • Working with Spokane County on finalizing designs of 16 Avenue — Dishman -Mica to SR -27 (Pines) and Park Road 8 Avenue to Appleway. • See attached 2003 -2004 Construction Projects report. Maintenance Activity: • Pavement remove & replace projects are all completed. • Approximately 18 tons of material used for pothole patching and repairs. • Fall sweeping schedule has been completed on arterials. Residential streets are proceeding with priority for Ponderosa and Kokomo areas due to quantity of pine needles. • Approximately 140 utility cut (Right of Way) permits issued for past month. • Installation of a new drainage structure on Springfield & Eastern. • RR crossings installed on Schaeffer & Bowdish. Land Development • Applications Reviewed /Conditions Prepared: Commercial Projects - 7, Residential Projects - 3 • Road and Drainage Plan Review: Commercial - 3, Residential - 3 • Meetings with Developers and Applications Reviewed: Commercial — 2, Residential — 2 • City of Spokane Valley Development Projects - 1 • City of Spokane Valley Development Projects - 1 . .. Sp�ka � jUalley 2003 PROJECTS Road Construction Projects 16th Avenue - Project 1 Mission Avenue Evergreen Road Road Design Projects 16th Avenue - Project 2 Park Road - Project 2 Sewer Construction Projects Harrington Hillview Acres PinecroftlMansfield South Green Acres - Phase 1 Small Works Projects Steen Rd. & 4th Ave. Paving Pierce Rd. Widening Sprague Crack Sealing University Crack Sealing Euclid Crack Sealing 2004 PROPOSED PROJECTS Road Construction Projects Park Road - Project 2 16th Avenue - Project 2 Pines /Mansfield 24th Avenue Sidewalk Project Sullivan Road& 4th Ave. Signal Road Design Projects Barker Road Reconstruction Barker Road Bridge Replacement Sewer Projects Carnahan Weatherwood Sipple Owens Veradale 2003 -04 Construction Projects -Nov Evergreen to Sullivan Evergreen to Sullivan 16th Ave. to 2nd Ave. (see note 1) Dishman -Mica to SR 27 8th Ave. to 2nd Ave. Statewide Transportation Plan (STIP) Transportation Improvement Board (TIB) Bridge Replacement Advisory Committee (BRAC) Capital Improvement Projects Project Location Vista to Argonne, Cataldo to Harrington Pierce to Pines, Mission to Main Bowdish to Mirabeau Pk., Jackson to Indiana Indiana to Mission & Flora to Long Rd. 4th to Bridge, Steen to Flora 35th Ave. to 37th Ave. University to Sullivan 16th to Dishman -Mica (see note 2) Sullivan to Flora Notes: 1. Construction postponed t0 2004. 2. County Maintenance is doing this project. Project Location 8th Ave. to 2nd Ave. Dishman -Mica to SR 27 Wilbur Rd. to Pines Rd., Pines to 190 Bowdish to Pine's Sullivan & 4th Boone to Barker Rd. Bridge Barker Rd. at Spokane River (BRAC decision mtg. Oct. 15 &16) 1 -90 to 8th, Havanna to Eastern McDonald to Mamer, Mission to Mallon Dalton to Rutter, Bradley to Vista Vercler to Mamer, 1 -90 to Boone Calvin to Sommer, Springfield to Main Completion Complete Total Project Date Cost 1- Oct -03 99% $ 4,064,630 17- Nov -03 95% $ 2,423,535 9- Jul-04 5% $ 2,787,000 3- Mar-04 90% $ 1,244,550 3- Mar -04 50% $ 1,654,000 10- Oct -03 100% $ 3,159,000 17- Oct-03 99% $ 2,542,000 17- Oct -03 95% $ 373,000 31- Jul -04 20% To 13o Determined 12- Sep -03 100% $ 25,190 26- Sep-03 100% $ 21,324 30- Sep-03 100% $ 38,592 20- Sep -03 100% 15- Oct -03 100% $ 8,648 Total $ 18,341,469 Complete Total Project Cost $ 782,000 $ 1,932,000 $ 675,000 $ 197,300 PE S 165,000 Total $ 2,998,200 $ 8,057,615 $ 2,459,000 $ 3,265,000 $ 2,773,000 $ 424,000 $ 2,701,000 $ 26,429,115 - Project April - June July = Sept , -_, Oct . - .Dec.. - Tot- M(2003. Growth Management Grant S14,855.00 $4,952.00 $19,807.00 County Permit Transfers $13,732.25 $0.00 $13,732.25 Map Sales $814.55 $505.20 $315.00 $1,634.75 Comprehensive Plan Amendments $3,513.00 $0.00 $3,513.00 Pre - Application Conference Fees $122.00 S61.00 $183.00 Site Plan Review $150.00 $150.00 Plat Modifications $100.00 $100.00 Rezones $4,861.00 $7,983.00 $3,061.00 $15,905.00 Conditional Use Permits $0.00 $683.00 $683.00 Preliminary Short Subdivisions $3,286.00 S1,622.00 S4,908.00 Short Subdivisions $2,816.00 S1,106.00 $3,922.00 Preliminary Subdivision $0.00 $3,575.00 $525.00 $4,100.00 Final Subdivisions $1,170.00 $820.00 $1,690.00 $3,680.00 Preliminary Binding Site Plan $0.00 $4,744.00 $4,744.00 Certificate of Exemptions $2,979.00 $4,475.00 $400.00 $7,854.00 Change of Conditions $1,500.00 $0.00 $1,500.00 Administrative Variance $0.00 $300.00 $300.00 SEPA Administration $2,275.00 $900.00 $2,900.00 $6,075.00 Planned Unit Development (PUD) $0.00 $150.00 $150.00 Sign Review $0.00 $600.00 $1,500.00 $2,100.00 Home Profession Application Fees $80.00 $0.00 $80.00 Adult Entertainment Licenses 51,650.00 $1,900.00 $625.00 $4,175.00 TOTALS $53,653.80 $34,376.20 $11,266.00_ $99,296.00 PLANNING REVENUE AND GRANT INCOME - As of October 31, 2003 ;',Inspection;Type : 'April -June ° July- Sept. ' Oct -Dec - TOW 2003 Residential Inspections (Combined) 634 698 388 (Combined) 2,203 Commercial Inspections 396 87 Plumbing Inspection 357 452 137 946 Mechanical Inspection 265 452 184 901 Special Inspection 22 46 1 69 TOTAL INSPECTIONS 1,278 2,044 797 4,119 BUILDING PERMITS & REVENUE COLLECTED - As of October 31, 2003 BUILDING INSPECTIONS - As of October 31, 2003 April -June Totals July -Sept. Totals Oct. -Dec. Totals Annual Totals - FY 2003 ; e, , f'Permits7Issue;d' =, :; ' . permits. =: Revenue - " Permits .. .. Revenue Permits, ', Revenue,:_ ', Permits' • Revenue:_ . Building Permits: Residential 275 269 114 658 Commercial 46 40 30 116 Totals:_ 321 $120,076.29 _ 309 $169,098.02 144 $54,807.50 774 $343,981.81 Plumbing Permits 138 $13,953.00 97 $12,717.50 40 $4,704.50 275 $31,375.00 Mechanical Permits 215 $16,788.00 238 $19,765.00 121 $9,215.50 574 $45,768.50 Grading Permits 1 $98.00 1 $25.00 2 $34.00 4 $157.00 Demolition Permits 4 $110.00 222 $649.00 2 $189.00 228 $948.00 Fireworks Permits 2 $200.00 2 $100.00 4 $300.00 Sign Permits . 25 25 15 65 $0.00 Miscellaneous Permits 8 $4,369.08 30 $2,914.00 9 $650.00 47 $7,933.08 UFC Permit Fee $55.00 1 $1,002.34 $462.31 1 $1,519.65 Fire Alarm Install 2 1 3 $0.00 Sprinkler Install 2 11 13 $0.00 Plans Check Fee $46,980.40 $59,129.77 $26,654.50 0 $132,764.67 Energy Plan Check Fee $962.78 0 $962.78 Fire Department Check Plan Fee $301.32 $320.56 0 $621.88 Sprinkler Plans Check Fee $1,105.90 0 $1,105.90 F.A. Plan Check Fee $10.00 $366.37 $3,434.98 0 $3,811.35 Special lnspections $353.00 $46.00 0 $399.00 PERMIT TOTALS 718 5204,256.87 937 $267,239.46 333 $100,152.29 1 1,988 $571,648.62 BUILDING PERMITS & REVENUE COLLECTED - As of October 31, 2003 BUILDING INSPECTIONS - As of October 31, 2003 S j61Z ' 0•#\112, Memorandum To: Dave Mercier, City Manager and members of City Council From: Tom Scholtens, Spokane Valley Building Official CC: Marina Sukup, Nina Regor Date: 11/17/2003 12:42 PM Re: October Report Applications have been received and plan review is underway for • Premier Professional Building $2.2 M @ 15812 E Indiana Ave. • 4 Food Service Bldgs. $700K ® Spokane County Fair & Expo. • SCAFCO Building $1.7M ® 5400 E Broadway 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall ®spokanevalley.org We began our formal training program in October by sending Building Inspector II Kevin Myre to the National Fire Academy in Emmetsburg, Maryland for two weeks training. The program he participated in, Plan Review for Inspectors was also attended by Spokane Valley Fire Department Fire Inspector Norm Loftin. Several goals were accomplished with this training. First, Kevin has taken the first step toward a professional certification that will eventually allow him to fill in at plan review when our work load requires additional staff. Second, • teaming with the Fire Department assured both appointments to the academy. Typically those appointments are very difficult to obtain, and we were able to have a member of our staff awarded an appointment on the first attempt. This cooperation with the Fire Department also expands our effective working relationship and will, no doubt, create a safer community. Finally, this appointment was very economical. The City of Spokane Valley only had to pay for Inspector Myre's wages and a $207.00 meal ticket. The Department of Homeland Security / FEMA provided reimbursement for travel, lodging and training expenses. The month of October was very busy. Our received revenue toped $115K, well beyond my predictions. This brings our yearly total to over $587K. Our Building Inspection load in October climbed from September levels to 796 total inspections. This increased our average inspections per day by just over 4%. We have been authorized to hire a part time inspector to help us with this inspection load. Frank Calasopa, a retired Spokane County Senior Inspector, has joined our inspection team on an as needed basis. We have finished plan review for the CenterPlace project. When the contractor is selected and all other pre - permit requirements have been met we will be able to issue the Building Permit. In October we issued permits for 37 new single family residences. This represents 46% of the total number of single family residences the Permit Center has processed since March 31, 2003. Code Enforcement continues to be active. Following is a summary table supplied by Code Enforcement Officer Berg. .. Type of ComplaintNiolation ; • April- October n e • .. Action / Result t �. No ; Code Abatement:" Transferred Investigated • £t Pending Solid Waste 89 55 14 20 21 Junk Auto 125 12 na 113 127 Nuisance 85 33 na 52 57 Animal 43 12 31 na 0 Illegal Business 21 9 na 12 12 Signage 58 27 na 31 31 Right of Way 9 0 na 0 9 Critical Areas 3 .5 na 2.5 2.5 Illegal Dumping 18 10 8 0 0 Property Use 7 3 na 4 4 Dangerous Building 3 1 na 2 3 Sewer Septic 5 4 1 0 0 Landlord/Tenant 3 0 3 na 0 Air Pollution 12 5 3 4 1 Transferred from County 273 39 TOTAL 38* 12 Signage from County 400 0 TOTAL 1146 210 60 240 9 Type of. Complaint/Violation Action /Result No Code • • NOV 03" .: r " - - -• : ,. Abatement: - Transferred - Investigated & Pending s Solid Waste 4 3 21 Junk Auto 14 3 127 Nuisance 7 2 57 Animal 0 0 0 Illegal Business 3 0 12 Signage 0 0 31 Right of Way 2 0 0 2 Critical Areas 0 0 2.5 Illegal Dumping 1 0 0 Property Use 0 0 4 Dangerous Building 1 0 3 Sewer Septic 1 0 0 Landlord/Tenant 2 2 0 Air Pollution 3 2 1 County Backlog 234 TOTAL 38* 12 1 258.5 CODE ENFORCEMENT OCT 1 thru NOV 1, 2003 * Numbers reflect actual SVZC violations for the month. Not reflected are extensive complaints received, serviced and abated. These complaints range from dead animals in the ROW to nuisance parking. CODE ENFORCEMENT RUNNING SUMMARY TO: Dave Mercier, City Manager FROM: Cal Walker, Chief of Police DATE: November 14, 2003 RE: Monthly Report October 2003 MEMO Attached is October's activity report within the Spokane Valley Police Department. There were a total of 5,355 computer -aided dispatch (CAD) incidents. These are self - initiated officer contacts, as well as calls for service. Out of those 5,355 incidents, 1,660 actual reports were taken during the month of October. Attached is the breakdown describing those incidents. Additionally, there were 1,850 traffic stops conducted that resulted in 313 traffic reports. Once again I have included hotspot maps for October commercial burglaries, residential burglaries, stolen vehicles, vehicle prowlings, and vehicle accidents. ADMINISTRATIVE • Deputy City Manager Nina Regor and i have been able to finalize changes on the Department of Emergency contract. That contract is scheduled for final approval during the first week of November. • Work is continuing on the purchase/lease options for the Spokane Valley Precinct building, with a reassessment of purchase options being examined by myself, City Manager Dave Mercier and Marshall Farnell from the County. • Numerous budgetary meetings were held with county entities involved in the law enforcement contract, with a number of questions regarding the calculation methods for county overhead and medical benefits. A meeting is currently scheduled for mid - November to review some of the above calculations. Also scheduled is a presentation to the City of Spokane Valley staff by the consultant group hired by the county in reference to the same overhead expenses. As we are nearing the last portion of the budgetary year 2003, the status of our budget gives every indication that we are very close to previously - projected expenditures. We are working closely with Deputy City Manager Nina Regor regarding the anticipated final results for the budget year of 2003. OPERATIONAL • All of the newly- marked Spokane Valley Police vehicles are currently in use and attached to our new fleet. The last of those vehicles has been equipped with all of the necessary equipment, and they are being utilized by our officers. This provides a high visibility of these uniquely - identified vehicles, and I continue to hear from the members of the public that they are noticing more and more the presence of these vehicles and our own identit_y.. October 2003 Monthly Report Page 2 • Spokane Valley Police participated in a county -wide program known as "Warrant Fest" in October. This program is specifically initiated to work hand -in -hand with Spokane County District Court in reducing the total number of outstanding warrants in our community. Warrant Fest began with a media blitz on October 3 and was followed up by a joint agency press conference with myself, Spokane County Sheriff Mark Sterk, Spokane Police Chief Roger Bragdon, Washington State Patrol Captain Mike Dubee, Judge Vance Peterson and other designated representatives. The purpose of Warrant Fest is to give members of the public who have an outstanding warrant an opportunity to come in and clear up that warrant by making an appearance in front of a judge and rescheduling a court date. The date for voluntary compliance with Warrant Fest was October 17, with a warrant sweep scheduled for October 22. The warrant sweep entailed Spokane area law enforcement going out and making a very dedicated attempt to serve those arrest warrants and incarcerate the people who did not take the invitation from the court seriously, resulting in their immediate arrest and producing that person to the court after that arrest. During this year's Warrant Fest, 296 people took the voluntary offer of coming in and rescheduling their outstanding warrants with the District Court. Out of those 296, 38 pleas were taken on that same day. The follow -up Warrant sweep produced an additional 138 attempts to serve outstanding warrants throughout the Spokane County area, with 8 warrants being served. This community -wide effort and cooperative venture between law enforcement and Spokane County District Court services has allowed a number of members of the public to reschedule outstanding warrants with the court and has reduced the number of warrants that the District Court has to deal with as outstanding or unresolved • We also took advantage of grant opportunities which culminated in October that specifically addressed traffic enforcement issues within the City of Spokane Valley. Our officers worked a total of 57.25 additional overtime /grant funded hours. This emphasis resulted in an additional 159 contacts, the issuance of 94 infractions including 39 seat - belt violations, one child passenger violation, 17 uninsured motorists and additional suspended drivers being contacted. One of the outcomes of this specific enforcement produced a noticeable pattern in the lack of appropriate seat - belt usage within the city limits of Spokane Valley. We will be looking at ways to adjust this issue and will continue to utilize extra grant - funded opportunities to correct some of these safety violations. COMMUNITY- ORIENTED POLICING • October was a very busy month with community - oriented tasks. On Wednesday, October 8, the Spokane Valley Police Department participated in the 2003 Walk Your Children to School Day. This was a joint effort between the Washington State Traffic Safety Commission, the Spokane County Regional Health District and area law enforcement agencies to spend time with parents and children in walking their kids to school and teaching them proper techniques for the children's safety in crossing our streets at approved crosswalks. This also brings together many area businesses and law enforcement agencies and fosters a great relationship- building time between the schools and all of the individuals. The Spokane Valley Police Department participates in this program in order to build a good working relationship with the youth in our community. October 2003 Monthly Report Page 3 This is the third year for the Walk Your Children to School Day, and we will continue to anticipate our involvement in this very successful program with our elementary schools. • In working with our area schools, a recurring problem is that our youth come into contact with drugs and firearms in and around our area schools. We are partnering with the Spokane County Sheriff's Office in looking at specific means to address gang- related activities within the schools, and we have scheduled and participated in a number of meetings to look at ways to address these serious concerns within our community. This will be an ongoing project. One of the immediate responses is a Secret Witness -type line where students can call in and report guns in schools, and can be rewarded anonymously for information that does successfully take law enforcement to the point of removing those guns from within our schools. • Another school activity in which the Spokane Valley Police Department actively participated is the Celebrity Reader program, where members of our community go to area schools and read to the youth i.n our community. This important function allows our area youth exposure to a number of different professions, including police services, and shows the importance of a well- founded ability to read and understand /comprehend, along with the enjoyment of the many stories that we are able to share with our youth during this experience. • There has been a change in the structure of the Spokane County Chaplaincy Program. The Spokane Valley Police Department participates actively in utilizing the services of a number of area chaplains and the duties those chaplains perform for our citizens and for the police service. We currently utilize chaplains for a number of things inside our department, including death notifications and contacts within the community that are better served by a chaplain liaison rather than direct involvement with a police officer or sheriff's deputy. The Spokane County Chaplaincy Board has hired a new interim chaplain, Bart Miller. Bart comes to us from many years of service with the Washington State Patrol and is highly respected in his field. Bart will be a great interim addition to the Spokane County Chaplaincy Program. • Spokane County Sheriff's Office and the Spokane Valley Police Department held a two - day retreat for our .Five -Year Strategic Planning During the first day of this retreat, we brought together approximately 60 members of our departments for an uninterrupted brainstorming session. This produced many exciting new ideas for both the Spokane. County Sheriff's Office and the Spokane Valley Police Department. On Day Two of the retreat, the Senior Staff began to shape and mold the priorities of that brainstorming session and discovered many exciting ideas, some of which will be implemented immediately in the first part of 2004. There will be more to follow in the coming months about the exciting new possibilities that came out of those very worthwhile strategic planning sessions. BURGLARY 66 FORGERY 54 MALICIOUS MISCHIEF 78 NON - CRIMINAL 65 PROPERTY OTHER 130 RECOVERED VEHICLES 23 STOLEN VEHICLES 41 THEFT 249 UIOBC 6 VEIIICLE OTHER 4 VEHICLE PROWLING 98 TOTAL PROPERTY CRIMES 81.4 ASSAULT 77 DOAJSUTCIDE 14 DOMESTIC VIOLENCE 51 HOMICIDE 0 KIDNAP 2 MENTAL 39 MP 8 PERSONS OTHER 134 ROBBERY 7 TELEPHONE HARASSMENT 18 TOTAL MAJOR CRIMES 350 ADULT RAPE 1 CHILD A.13USE 20 CUSTODIAL INTERFERENCE 13' SEX REGISTRATION F 0 INDECENT LIBERTIES 1 CHILD MOLESTATION 3 CHID RAPE 2 RUNAWAY 38 SEX OTHER 14 STALKING 4 SUSPICIOUS PERSON 35 TOTAL SEX CRIMES 131 DRUG 52 ISU OTHER 0 TOTAL ISU 52 TOTAL TRAFFIC REPORTS 313 TOTAL REPORTS RECEIVED 1,660 October 2003 Monthly Report Page 4 2003 OCTOBER CRIME REPORTS c.... -:: i 1 : .1 : • - -.- ' - .- . • = 7; sl r k., *. ' Harker , aPtrup „. AP • ,I, , ..,. ...„ .„....,• • ,,,.„,n,s,„ 1, g ... a fa F.dti 4 , i __r _ 'V.' ; ..: ••• - • ;, -; , „; a - a t orbin ficll .9. .., Flora A .f. F _ ora. 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Blake M b e ---A SII 2" .7. -.,- ▪ C.1 .._ ‘t „ 6 _ _ Cant n ..f , ..:. .- - wundillyin 7 - $ . ' 'O -' ..t: / • - 2 _4' ' .., V.:10er 1 -' 1 . Ni cn.:1cr L 41( n. -0 .._ 0, c A> 3 . NItidis00 - •-■ 1■.■1o1•••,11 it Olkh It Havana onkbr S0110ril c E 1.1 .T) "Z fp a 3 '3 § 000E11 Chantaa:i ('iapm y Per* ' 111011 1-614.11: 111111, X '' .... ... . a •,_--t• c 1 Vtl but --, " . ,, ■:- -. Wilba '• .;-` r _ 1 o \ _- . 2 nci oidi " Bcssv(Ilsti -,-- ''' .-. P .7, ▪ i 1 011(% i c I-- ..: .-_.- , • - CN1 kenr ,rcs .,. .1- 1 pc• . ',V."' ..i.s ./- -- ;e ir it q tillkaso - 4'- N 4 " . reit. 1,,,,14.1 ,,,ii 2 r 41' , 40 4t , 1h. a Inus ei - - ••-■ e y> 1,? ' X u od I, Z- . 1...ri E Fan , 1404:int . L..01/4:13 e''. 4c... _ - c,. e& _ - - NIu1134; Ar goat= - - Tr = lAessrr - 3C , i , • 1.4■1 Mir; .;.- V , rs s p • .■ .1 ,e) r1 r-- , 43;p : 1 r^4 ( arnalLm 'ark or: ;t 'Ord • •', _ ov" tn3 -5. _ 9/16/2003 Fall 3113 12705 E. Apache Pass No E84 9/17/2003 Seizure 31B 3305 S. Chapman No E84 9/20/2003 Fall 311) 3509 S. Sundown Auto E84 9/21/2003 Fall 31B 3603 S. Bowdish Auto E84 9/21/2003 Structure Fire 11F 14410 S. Campbell Distl 1 B84 9/24/2003 Diff. Breathing 310 8303 S. Bernhill Ct. No E84 9/27/2003 Brush Fire 14S Quinimose /Henry No E84 9/29/2003 Sick Person 31B 12222 E. 37` Ct. Auto E84 10/3/2003 Back Paul 31B 4033 S. Schaefer Auto E84 10/3/2003 Fall 31B ! 4421 S. Gillis No E84 10/3/2003 Chest Pain 31C 4927 S. Bellaire Ln No E84 10/4/2003 Fire Alarm 18S 10618 E. Ferret No E84 10/5/2003 Diff. Breathing 31C 3205 S. University Auto E84 10/6/2003 Brush Fire 14M Mohawk/Dishman Mica No B84 10/8/2003 Structure Fire 11W 2r/Glenrose No E84 10/8/2003 Fire Alarm 18F 14626 S. Jackson No E84 10/8/2003 Lifting Assist 31A 3612 S. Sundown Auto E84 10/9/2003 Overdose 3113 10623 E. Mallet No E84 10/10/2003 Diff. Breathing 31C• 4216 S. Owl No E84 10/11/2003 Diff. Breathing 31C 4710 S. SR 27 No E84 10/12/2003 Unknown Problern 31B 3736 S. Rabic Auto E84 10/12/2003 Brush Fire 1414 Drunheller /Jackson No 1384 10/13/2003 Fall 3113 3411 S. Loretta Auto 1384 10/13/2003 Service call 50S 4725 S. Bates No E84 10/14/2003 Fa11 31 C 4710 S. SR. 27 No F84 Spokane County .Fire District 8 Station 84 Alarm Activities September 16, 2003 thru October 15, 2003 ape Location MA Unit MA = Mutual Aid Auto = Immediate Dispatch w/ Valley Fire RELIVED OCT 2 2 2003 • City of-Spokane V ey September 16, September 17, September 19, September 21, September 23, September 24, September 25, September 26, September 28, September 29, October 2, October 2, October 4, October 7, October 8, October 9, October 10, October 11, October 14, October 15, Also other random type drills, etc. Also additional work on AC.S Study Activities of Station 84 September 16 thru October 15, 2003 Fire streams training Post Incident Analysis — Ilidden Hollow fire Haz Mat First response, Safety program SOP review Apparatus Safety training, Safety program Personnel Protective Equipment checks Hose /Appliances Fundamentals Airbag training Driveway supply lines Station 85 area familiarization / New Roads Backmjuries, ladders, Haz mat training Volunteer Drill — Ropes and Knots 5" hose lays, Apartment pack drill Haz Mat First response Air bag drill Air bag drill Air bag drill Station tour Infectious Disease training Infectious Disease training studying on many of these days, not entered, Just in Time (15 min) Resident training for Blue book certifications also Spokane Valley Fire Department 2003 Incident Response Information For INCIDENT TYPE Year to Date Jan Feb March April May June July August Sept . Oct Nov Dec 11-S Structure Fire Single Res•onse 212 20 13 22 18 21 19 28 25 20 26 11 -F Structure Fire 88 8 5 8 12 10 6 17 5 4 13 11 -W Working Fire 17 3 1 1 2 0 4 2 1 2 1 13 -S Vehicle Fire 93 6 6 8 7 7 14 12 15 11 7 14 -UH Brush Fire -Low 115 3 5 9 3 10 15 31 18 11 10 15S Trash Fire 18 0 0 2 3 1 1 2 3 3 3 j 5 18-S Alarm System - Single Response 59 7 4 6 7 5 5 7 8 5 18 -F Alarm System- Full 294 28 30 29 21 20 25 44 29 30 38 31 -A/B BLS EMS Alarm 1876 159 148 168 138 210 209 208 229 196 211 31-CID ALS EMS Alarm 2349 203 205 259 237 247 247 215 235 257 244 31 -F 2nd alarm EMS /Mass Casualty 0 0 0 0 of 1 0 3 0 1 0 1 0 2 0 0 0 1 35 -F Extrication 11 1 1 0 36 -F Water Rescue 1 0 0 0 0 0 0 1 0 0 0 37 -F Tech Rescue 0 0 0 0 0 0 0 0 0 0 0 40 -1 Hazmat Investigation 71 3 4 6 9 2 8 8 17 5 9 40 -F Hazmat Full Response 8 0 0 1 0 3 0 0 0 3 1 46 -A/B Auto Accident - Unknown Injuries 465 41 35 30 48 47 43 55 51 47 68 46 -C /D Auto Accident - Life Threats 70 6 2 4 7 9 3 10 8 12 9 50-S Service Call 94 4 13 6 6 3 12 23 10 9 8 MONTHLY TOTAL 5841 492 472 559 519 598 612 664 656 615 654 SpokaneValley Fire Department 2003 Response Information For City of Spokane Valley at) cfi ': ,ter