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2003, 12-02 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING TUESDAY, DECEMBER 2, 2003 CITY HALL AT REDWOOD PLAZA 11707 Fast Sprague Avenue, First Floor Council Requests All Electronic Dev ices be Turned Off During Council Meeting Council Agenda 12 -2 -03 Regular Meeting Page 1 of 2 CONSENT AGENDA Consists of items considered routine which arc approved as a group. A Councilmcmbcr may remove an item from the Consent Agenda to he considered separately. 1. Approval of Regular Council Meeting Minutes of November 25, 2003 - Executive Session 4:30 p.m. — 6:00 p.m. as per RCW 4230.110(i to discuss a personnel matter 6:00 p.m. Reconvene into Regular Meeting CALL TO ORDER PLEDGE OF ALLEGI.ANCE INVOCATION: Pastor Craig Langhans, Mirabcau Chapel ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUALMARY REPORTS MAYOR'S REPORT: PUBLIC COMMENTS For members of the Public to speak to the Council regarding matters NOT on the Agenda. Please state your name and address for the record and limit remarks to three minutes. PUBLIC HEARLNG NEW BUSINESS 2. Proposed Ordinance 03-096, Annual Appropriation Ordinance for 2004 Budget - Scctmd Reading [public comment] 3. Proposed Ordinance 03 -097 Amending Chapter Relating to Adult Retail Businesses - Second Reading [public comment] 4. Proposed Resolution 03 -054 Providing for an Interfund Loan From City's Street Fund to City's General Fund [public comment] PUBLIC COMMENTS (Maximum of three minutes please; state your name and address for the record) ADMINISTRATIVE REPORTS; [no public comment] 5. Interlocal Cooperation Act Agreement for Establishment of Spokane County Tourism Promotion Area 6. Office of Professional Standards Presentation 7. Ownership Occupancy Options for Police Precinct 8. Street Vacation Ordinance Discussion 9. Advance Agenda Additions ADJOURNMENT FUTURE SCHEDULE Regular Council Meetings are generally held 2" and 44 Tuesdays, beginning at 6:00 p.m. Council Study Sessions are generally held ! ', 3 d and 5th Tuesdays, beginning at 6:00 p.m. Other Upcnmine'NeetingsEvents: December 4, 2003, 5 :30 p.m. Celebration of Lights, V --City. Mall December 9, 2003 — No Council Alerting or Council Study Session December 9 —13, 2003: National League of Cities (NLC) Congress of Cities, Nashville, TN December 16, 2003 — 6:00 p.m. Council Study Session December 23, 2003 — 6:00 p.m. Council Regular Meeting December 30, 2003 — No Council Meeting or Council Study Session January 28 and 29, 2004 — City Legislative Action Conference, Olympia, Washington NO110E. Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing. or other impairments, please contact the City Clerk at (509)921 -1000 as soon as possible so that arrangements may be made Council Agenda 12 -2-03 Regular Meeting Page 2of2 ■ DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Tuesday, November 25, 2003 Mayor DeVleming welcomed everyone to the meeting, and called the City of Spokane Valley Regular Meeting to order at 6:00 p.m. Attendance: Councilmembers: Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Richard Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember Staff Present: Dave Mercier, City Manager Nina Regor, Deputy City Manager Stanley Schwartz, City Attorney Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Mike Jackson, Parks & Recreation Director Kevin Snyder, Current Planning Manager Sue Pearson, Deputy City Clerk Chris Bainbridge, City Clerk PLEDGE OF ALLEGIANCE: Mayor DeVleming led the Pledge of Allegiance. INVOCATION: Pastor Dan Bonney of Opportunity Christian Fellowship gave the invocation. ROLL CALL: City Clerk Bainbridge called roll. APPROVAL OF AGENDA: Mayor DeVleming noted two changes to the agenda: changing item #7 from New Business to 10a under Administrative Report; and adding agenda item #1 I Ob Advance Agenda Review. City Manager Mercier also mentioned the information distributed to council concerning snow plowing routes, and further, information distributed concerning the last joint Council/Planning Commission meeting. It was proved by Deputy Mayor Wilhite and seconded by Councilmember Munson 10 approve the agenda as amended. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Denenny: reported that he and Councilmember Flanigan attended the Regional Health Board meeting, meet that Board's Executive Team, that their 2004 budget was passed at that meeting, and incoming officers were selected; and that Councilmember Denenny was asked and accepted to be that Board's Chair. Councilmember Munson: stated that last week he attended the Board of Directors for the Association of Washington Cities, and that a written report will be provided later; and briefly discussed the point of delivery taxation issue. Council Minutes 11-25-03 Page 1 of 5 Date Approved by Council: DRAFT MAYOR'S REPORT: Mayor DeVleming stated that the Christmas tree ceremony plans are moving along fine and reminded everyone of the December 4 date. Mayor DeVleming also mentioned that within the last hour council and staff have received numerous phone calls and e-mails regarding the library agreement; that this subject will be discussed at tonight's meeting, and that the City of Spokane Valley is not canceling library services to Spokane Valley. PUBLIC COMMENT: Glen W. Kivett, N. 17 Walnut Road, directly opposite Aces Casino: stated he has a problem with the casino plowing their private driveway into a public road and obstructing his mailbox; he also stated a concern with private property owner's sidewalks not being kept cleared of ice and snow. Mayor DeVleming mentioned staff will investigate this issue and contact Mr. Kivett. Marie Salisbury, 12465 E. Olive: stated her concern with library services and said she would appreciate it if we would continue the library services as they are today. Robert Cole, 11417 E. 24 said he is here to speak on the library issue and agrees with the pervious woman's comments; that the transition committee report suggested that if we were going to make some changes with the library, it should have been done earlier so the library can establish its budget by January 1. Barbara Lomax, 12828 E. Blossey: stated her concern with possible cutting of library services. PUBLIC REARING: a. Proposed Amendment to 2003 Budget. Mayor DeVleming opened the public hearing at 6:22 p.m. Finance Director Ken Thompson then explained that the 2003 budget amendment is to allow for the bond sale costs for both CenterPlace and some construction that is likely to begin within the next thirty days; for a total increase of $2,630,000. Mayor DeVleming invited public comment; none was offered. Mayor DeVleming closed the public hearing at 6:25 p.m. b. Proposed Adoption of 2004 Budget Mayor DeVleming opened the public hearing at 6:26 p.m. Finance Director Ken Thompson said that this is the third and final hearing for the 2004 budget; that public notice has been provided in the newspaper, this item has been on several past council meetings since last August; that the budget is balanced; and staff believes this will provide the same or better level of service and meets or exceeds promises made when the bonds were previously sold. Mr. Thompson added that the budget also begins paying the debt which was incurred during the first year of operation. Mayor DeVleming invited public comment: (1) Steve Peterson, Mayor of Liberty Lake extended congratulations on the formulation of the first budget for a complete calendar year and on behalf of the Liberty Lake citizens and his council, commends this council and staff for this budget; and that he looks forward to working together. (2) Barbara Lomax, 2828 E. Blossey, expressed concern of how the budget could be balanced without the library budget and that the equations appear inconsistent with other city's values. Mayor DeVleming closed the public hearing at 6:32 p.m. CONSENT AGENDA: After City Clerk Bainbridge read the consent agenda, it was moved by Councilmemher Munson and seconded by Deputy Mayor Wilhite to approve the consent agenda. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Council Minutes 11 -25-03 Page 2 of 5 Date Approved by Council: DRAFT NEW BUSINESS 3. Proposed Ordinance 03 -095 amending 2003 Budget — First Readin". After City Clerk Bainbridge read the ordinance by title, it was moved by Deputy Mayor Wilhite and seconded by Councilmember Munson to suspend the rules and adopt Ordinance 03 -095. Mayor DeVleming invited public comment; none was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 4. Proposed Annual Appropriation Ordinance 03 -096 for 2004 Budget —First Reading_ After City Clerk Bainbridge read the ordinance by title, it was proved by Councilmember Taylor and seconded by Councilmember Munson to advance Ordinance 03 -096 to a second reading. After brief explanation of the budget process by City Manager Mercier, Mayor DeVleming invited public comment; none was offered. Councilmember Munson added that in regard to the previous question of this balanced budget without budgeting for the library, that calculations were made using the 50 cents per $1,000 revenue generated from the property tax to fund any final decision on how this process might proceed, and that was taken into account in this budget; and that final budget will be finalized at the next meeting. City Manager Mercier added that the County Assessor has not yet completed his task of documenting the base value against which any rate of taxation would be applied, and that the budget contains the best estimates available. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 5. Proposed Ordinance 03 -097 Amending Chapter Relatingto Adult. Retail Businesses — First Reading After City Clerk Bainbridge read the ordinance by title, it was moved by Councilmember Munson and seconded by Councilmember Flanigan to advance Ordinance 03 -097 to a second reading at a future meeting. Deputy Attorney Driskell explained that the Planning Commission recommended elimination of the amortization schedule and period for the existing adult retail businesses, which means those businesses would not be forced to move or end their business in September 2005. Attorney Driskell added that the current litigation in the City of Spokane deals with the definition of adult entertainment retail facility, and relates specifically to how much stock a business has which would qualify them for adult entertainment retail facility. In reference to the hours of operation, Attorney Driskell said that a recent case in the Ninth Circuit Court of Appeals, of which we are a part, ruled that a City or a State can impose limited hours of operation. Attorney Driskell said options for tonight are to examine the issue of hours of operation, to remove tonight's matter from tonight's agenda and have the natter go back to the Planning Commission and consider hours of operation in addition to what is being proposed, or to instruct staff to later pursue the matter of hours of operation. Attorney Schwartz added that the ordinance before Council tonight does not address hours of operation and he feels more study is necessary to adequately address that matter, and that the ordinance can always be amended later. Attorney Driskell pointed out that hours of operation can be handled as a zoning function or a licensing function. Council expressed the desire (except Councilmember Taylor) to have staff complete work on the hours of operation issue and to bring that back later for further council consideration. Mayor DeVleming invited public comment. Penny Lancaster, 14816 F. Farwell: said she is with the organization Community Impact Spokane, and that they support this ordinance on hand, but that she wanted to address the issue of hours of operation to begin to establish a record of the issue. (She handed a report to the City Clark for later distribution to the Councilmembers.) She said her organization is asking the City to restrict the time that adult retail stores can operate, and to allow them to operate between 8:00 a.m. and 2:00 a.m. only, giving the stores 17 hours a day, seven days a week in which to operate. Kim Arrotta, 18318 E. Riverway: spoke to the issue of council addressing hours of operation and the problems that continue as the businesses remain open for 24 hours. Council Minutes 11 -25 -03 Page 3 of 5 Date Approved by Council: Bill Gothmann, 10010 East 48 said he is Chair of the Planning Commission, and that the Commission wants to see this issue pursued, but this ordinance tonight is not the venue for doing that, and that the Planning Commission voted unanimously in favor of this ordinance. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried 6. Adoption of Proposed Fee Resolution 03 -053 for Calendar Year 2004. After City Clerk Bainbridge read the fee resolution by title, it was moved by Mayor DeVleming and seconded by Councilmember Munson to approve Resolution 03 -053. Deputy City Manager Regor explained the few changes from the last time council reviewed the fee and accompanying schedule, and of the few items which were eliminated, such as parks and recreation room use and gym rent fees. Mayor DeVleming invited public comment; none was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried 7. ]tern moved to 10a DRAFT 8. Motion Consideration: Confirming Mayor Appointments to Boards and Commission. It was moved by Mayor DeVleming and seconded by Councilmember Flanigan to make the following appointments, with the terns expiration of 12- 31 -04: Convention Center & Visitor's Bureau: Dick Denenny; Diana Wilhite as alternate Economic Development Council: Diana Wilhite; Steve Taylor as alternate Finance Committee: Diana Wilhite, Rich Munson and Steve Taylor Governance Committee on Regional Wastewater Treatment: Dick Denenny Lodging Tax advisory Committee: Mike Flanigan; with Diana Wilhite as alternative, and Jeff Fox, Doubletree Hotel Liz Beck, Super 8 Peggy Doering, Valleyfest Jayne Singleton, Legacy Mirabeau Point Board: Dick Denenny; Rich Munson as alternate Spokane Transit Authority Board of Directors: Dick Denenny and Diana Wilhite; and Gary Schimmels as alternate. Mayor DeVleming invited public comment Barbara Lomax made comment about the library district apparent vacancy. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 9. Municipal Code Ordinance Discussion. City Clerk Bainbridge explained the procedure staff will be using to present an ordinance for adoption in order to officially codify the City of Spokane Valley's City Code. 10. Towing Ordinance Discussion. Deputy City Attorney Driskell briefed Council on what has occurred to date and said that he is very close to being able to present Council with a solid draft ordinance, one which will be certain what he presents is also legally affordable. 10a. Library Agreement. Deputy City Regor went over her PowerPoint discussion and said that this service is one which staff has been working on since incorporation. Councilmember Wilhite added that once the survey is completed, we will have a better handle on what services are needed and where, and that the survey is necessary to determine the services needed for the community. Mayor DeVleming said that staff could also consider other options such as contracting with schools, or even creating our own library; and that in order not to Council Minutes 11 -25 -03 Page 4 of 5 Date Approved by Council: DRAFT keep the library district in limbo, he'd like to see staff and council work toward signing a one -year agreement and then have staff continue looking at all options. 1 Ob. Advance Aeenda Review. City Manager Mercier discussed the tentative joint meeting with the Planning Commission and Council, set for January 15 111 After brief discussion, Council suggested changing the meeting time to meet between 3:00 p.m. and 5:00 p.m. Staff will check with the Planning Commission to sec if there are conflicts. In other upcoming business, Councilmember Munson mentioned he will be out of town on the 23 of December but will be available to attend the meeting via telephone conference call. Councilmember Taylor mentioned he would like to see staff investigate the possibility of having an internship program. Councilmember Schimmels said he received a request from the parents of an eleven - year old concerning the dangers of crossing a busy highway in order to get to school. City Manager Mercier said that while he is not familiar with the school district boundaries, he will look into that issue and share these concerns with the school board, and ask for a response from them as well. There being no further business, the meeting adjourned at 8:20 p.m. ATTEST: Christine Bainbridge, City Clerk Michael DeVleming, Mayor Council Minutes 11 -25 -03 Page 5 of 5 Date Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 2, 2003 City Manager Sign -off: Item: Check all that apply: ❑ consent X old business ❑ new business public hearing 0 information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Second Reading of 2004 Proposed Budget Ordinance GOVERNING LEGISLATION: A second reading on the 2004 Budget Ordinance is required to pass the Ordinance /budget PREVIOUS COUNCIL ACTION TAKEN: Public hearings on the proposed budget for 2004 were held on October 14, November 12 and November 25. The Council passed the first reading of the Ordinance on November 25. OPTIONS: The City Council could elect to have the second reading at a later date. However, the second reading must take place prior to December 26, 2003 to comply with state law. RECOMMENDED ACTION OR MOTION: A motion to Adopt Ordinance 03 -096, adopting the 2004 Budget BUDGET /FINANCIAL IMPACTS: Once passed, this will be the adopted budget for 2004. STAFF CONTACT: Ken Thompson, Finance /Administrative Services Director FUND ESTIMATED • REVENUE /APPROPRIATION GENERAL $26,356,316 STREET 3,773,184 ARTERIAL STREET 600,000 TRAILS AND PATHS - HOTEL/MOTEL 300,000 DEBT SERVICE LTGO 2003 800,000 CAPITAL PROJECTS 180,000 SPECIAL CAPITAL PROJECTS 300,000 STREET CAPITAL PROJECTS 3,219,700 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 03 -096 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2004 THROUGH DECEMBER 31, 2004 APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least sixty (60) days before the beginning of the City fiscal year beginning January 1, 2004 and ending December 31, 2004; and WHEREAS, the City Manager in consultation with the Finance Director and Department Heads has prepared and placed on file with the City Clerk a preliminary budget together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published on November 1 l th and November 18 that the City Council in the City of Spokane Valley would meet and receive public comment in the City Council Chambers prior to the adoption of the budget; and WHEREAS, following the filing of the preliminary budget with the City Clerk, notice of the same and a hearing on the budget, the City Council desires to adopt the 2004 budget, including all allowances and appropriations for each item, department, classification and fund so that a balanced budget, where appropriations are limited to the estimated revenues, is adopted for the City. follows: NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as Section 1. Adoption of 2004 Budget. The budget for the City of Spokane Valley for the year 2004 is hereby adopted as the balanced budget of the City with appropriations limited to the total estimated revenues of the City. The final budget for 2004 is attached hereto and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes the total estimated revenues and appropriations for each separate fund plus the aggregate total for all such funds are set forth as follows: S ;lebainbridgelOrdinancc&nnnual appropriation ordinance 2004.doc Page 1 of 2 MIRABEAU PT. CAPITAL PROJECT 9,500,000 STREET 13ND CAPITAL PROJECTS 2,430,000 STORMWATER MGMT. 518,700 EQUIP. RENTAL/REPLACEMENT 28,600 RISK MGMT. S 137,500 The total balance of all funds appropriated for the year 2004 is 548,144,000. Section 2. Positions and Salary Schedules. The various positions and salary ranges for City Employees are attached to this Ordinance as Appendix "A." Section 3. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and the Association of Washington Cities. Section 4. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City ATTEST: PASSED by the City Council this day of , 2003. Christine Bainbridge, City Clerk Approved As To Form: Cary P. Driskell, Deputy City Attorney Date of Publication: Effective Date: Michael DeVlerning, Mayor S:1cbainbrideelOrdinanees \annual appropriation ordinance 2004.doc Page 2 of 2 Position Title City Manager Deputy City Manager Commun Development Director 21 Finance Director 1 21 Public Works Director 1 21 Parks and Recreation Director 1 19 City Engineer r 19 Plannin Buildin Manager Official Senior En. ineer 1 17 De • uty City Attorney I 16 City Clerk I 16 Senior Planner Accountin. Manager Accountant/Bud Assistant Planner Buildin. Ins actor 11 Building Inspector 1 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Proposed 2004 Salary Schedule et Analyst Administrative Analyst Plans Examiner GIS Technician En.ineering Technician Recreation Coordinator • Code Enforcement Officer Grade 21 De +u Ci Clerk 1 12 -13 Senior Center S •ecialist 1 12 -13 Maintenance Worker II 1 12 Permit S ■ecia1ist 1 11-12 Accounting Technician 1 11 -12 Maintenance Worker I 1 10-12 Office Assistant 11 Office Assistant 1 1 9 -10 Recreation Assistant 69 2004 Range Unclassified $ 7,020 - $ 9,000 7,020 - 9000 7,020 - 9,000 7,020 - 9,000 5,686 - 7,290 5,686 7,290 18 1 5,118 6.561 18 5,118 - 6,561 4,606 - 5,905 4,145 5,314 4,145 5,314 16 1 4145 5 314 16 1 4,145 - 5,314 ITS.ecialist 15 3,731 - 4,763 Associate Planner 15 3,731 - 4,7153 Assistant En + ineer - 1 15 1 3,731 - 4,783 Public Works Su.erintendent 1 15 1 3.731 - 4733 14 1 3,358 - 4 305 14 [ 3358 4,305 14 1 3358 4 14 1 3,358 - 4,305 14 J 3,358 - 4,305 14 1 3.358 - 4,305 14 3,358 - 4,305 Maintenance /Construction Inspector 1 13 -14 1 3,022 - 4,305 13 -14 1 3,022 - 4,305 13 1 3,022 - 3,874 13 3,022 - 3,374 Planning Technician 1 13 3,022 - 3,874 Administrative Assistant 1 11 -12 2.448 10 -11 2,720 - 3874 2,720 - 3,874 2,720 3487 3,487 2 448 - 3,487 2,448 - 3,457 , 2,203 - 3,487 2,203 - 3,138 1,983 2,824 1,301 - 1,668 Spokane _.. Valley Preliminary Budget January 1 — December 31, 2004 David Mercier City Manager Dated October 21, 2003 Budget Message Councilmembers & Staff City Manager Budget Message CITY OF SPOKANE VALLEY — 2004 BUDGET Table of Contents 1 Budget Guide About the Budget & the Budget Process 5 Spokane Valley Budget Policies 8 Basis of Accounting and Budgeting 9 Explanation of Revenue Sources 11 Budget Summary Revenue Assumptions 15 Expenditure Assumptions 16 Budget Summary 17 Revenues by Type 18 General Fund Revenue Sources Chart 19 City -Wide Revenue Sources Chart 20 Detail Revenues by Type 21 Expenditures by Department 23 General Fund Expenditures by Department by Type 24 General Fund Expenditures by Department Chart 25 General Fund Expenditures by Type Chart 26 Expenditures General Fund: Legislative Branch 27 Executive & Legislative Support •8 Public Safety 30 Contract Expenditures Chart 32 Operations & Admi.nistrative Services 33 Public Works 37 Planning & Community Development 38 Library 42 Parks & Recreation 43 General Government 49 All Other Funds: Street Fund 50 Arterial Street Fund 51 Trails & Paths Fund 51 Hotel/Motel Fund 52 Debt Service Fund 52 Capital Projects & Special Capital Projects Funds 53 CITY OF SPOKANE VALLEY — 2004 BUDGET Table of Contents Street Capital Projects Fund 54 Mirabeau Point Capital Project Fund 55 Stormwater Management Fund 56 Equipment Rental & Replacement Fund 57 Risk Management Fund • 58 City Profile & Other Budget Information General Fund Capital Expenditures 59 All Other Funds Capital Expenditures 60 Position Listing by Department 61 Full Time Equivalent Count by Year 62 Community Profile and History 63 Budget Ordinance 67 Glossary 70 Steve Taylor Position #2 Richard Munson Position #5 Dick Denenny Position 47 CITY OF SPOKANE VALLEY City Council Members Michael DeVleming, Mayor . Position 43 1 Diana Wilhite, Deputy Mayor Position #1 Gary Schimmels Position #4 Mike Flanigan Position #6 Staff' David Mercier, City Manager Nina Regor, Deputy City Manager Ken Thompson, Finance & Administrative Services Director Marina Sukup, Community Development Director Mike Jackson, Parks & Recreation Director Neil Kersten, Public Works Director Cary Driskel], Deputy City Attorney Tom Scholtens, Building Official Chris Bainbridge, City Clerk Budget Message Annual Budget for Fiscal Year 2004 Dear Mayor, City Councilmembers and Citizens of Spokane Valley: I am pleased to introduce the budget document for Fiscal Year 2004, which will be this City's first full year in operation. The budget is a product of the combined efforts of the City Council, staff and citizens to identify and address the service needs of the community and provide funding to meet those needs as best we can within the available resources. The City Council has established specific goals and policy initiatives for implementation in the coming year and the proposed budget allocates resources in a manner that accomplishes City Council objectives on behalf of Spokane Valley residents. The Current Year in Review In this first budget message from me as city manager, I will forego the temptation to describe in detail the many accomplishments that resulted from the hard work of your elected officials and the new staff that have come together to fully launch this new venture in self - government. Instead of a description of recent successes, I believe that sharing with the community the Statement of Core Beliefs adopted by the City Council will be far more informative about how this organization aims to serve the residents of Spokane Valley. It is said that you can not get to where you want to be, unless you know your destination. In first months in the life of the new City, much attention has been given to laying the foundation of core beliefs, philosophy, and customer service orientation upon which city services will be provided in the long term. I am pleased to share with the citizens of Spokane Valley the beliefs that so profoundly guide the nature and conduct of city government and create the vision for self - government the City Council believes will fulfill the purposes of incorporation. STATEMENT OF CORE BELIEFS WHEREAS, the City Council desires to provide a clear set of general policy guidelines for the conduct of city government; NOW, THEREFORE, the City Council of thc City of Spokane Valley does hereby affirm and resolve that the following core beliefs shall serve as guidelines for the conduct of affairs by all branches of Spokane Valley City Government. We believe that Spokane Valley should be a visionary city encouraging its citizens and their government to look to the future beyond the present generation and to bring such ideas to public discussion and to enhance a sense of community identity. We believe that the elected body decision making is the only lawful and effective way to conduct the public's legislative business and that careful observance of a clear set of 2 Governance Coordination rules of procedure can best enhance public participation and decision snaking. We believe in the City Council as policy leaders of the City. One or more City Councilmembers are encouraged to take the lead, where practical, in sponsoring Ordinances or Resolutions excepting quasi -judicial or other public bearings and the statutory duties of the City Manager as set forth in RCW 35A.13.020. We believe in bearing the public view. We affirm that members of the public should be encouraged to speak and be beard through reasonable rules of procedure when the public business is being considered thus giving elected officials the broadest perspectives from which to make decisions. We believe that the City of Spokane Valley's governance should be k as "user friendly," and that governance practices and general operations should consider how citizens will be served in the most responsive, elective and courteous manner. We believe that the economic and commercial job base of the community should be preserved and encouraged to grow as an alternative to increasing property taxes. We believe it imperative to have an expanded and diverse economic base. We solicit the City Manager's support in conducting the affairs of the Cit with due regard for: Promoting mutual respect between the Citizens, City staff and the City council by creating the organizational team work necessary for effective, responsive and open government. Providing the City Council and public reasonable advance notice when issues are to be brought forward for discussion. Establishing and maintaining a formal city - wide customer service program with emphasis on timely response, a user - friendly atmosphere and an attitude of facilitation and accommodation within the bounds of responsibility, integrity, and financial capability of the City, including organizational and job description documents while pursuing "best practices" in customer service. Seeking creative ways to contain or impede the rising cost of governmental services, including examination of private sector alternatives in lieu of governmentally provided services. Providing a database of future projects and dreams for the new City of Spokane Valley so that good ideas from its citizens and leaders are not lost and the status of projects can be readily determined. 3 The Coming Fiscal Year The City Council sets priority goals for achievement each year. The goals they establish represent just those areas of concern or opportunity that the staff will concentrate on in addition to their various everyday responsibilities. The six (6) specific focus areas the City Council has directed staff attention to in 2004 are: Experiment with a Managed Competition Program designed to identify alternative Service providers at more economical rates than accorded by current service providers. Initiate the Development of Spokane Valley's First Comprehensive Plan which will create the City's long -term vision and link transportation system improvements to land use goals in support of that vision. Continuously Improve Overall Communication between government and its citizens, between staff and Council, among staff, and between Councilmembers. Develop a Five - Year Strategic Financial Plan that forecasts revenues and expenses as well as identifies funding and financial challenges and options. Develop and Strengthen External Relations to advance the interest of Spokane Valley through interaction and advocacy with neighboring jurisdictions, the state legislature, funding boards and commissions, the congressional delegation and statewide and national municipal organizations. Develop an Approach for Long - Term Wastewater Services including the evaluation of a regional system option. In closing, I would like to thank the Mayor and City Council and all of the individual staff members who have worked so hard moving the City forward. You have given generously of your time and energy during this start-up year filled with learning, tough decisions, bard work and an incredible sense of accomplishment. Your diligence helps brighten the future of our new City. Thanks also for the patience shown and feedback given by many citizens who have demonstrated their interest in the activities the new City has undertaken to improve the quality of life in Spokane Valley. Respectfully submitted, David Mercier City Manager 4 Spoka 05-0°N2, ne ...Valley The budget provides four functions: 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevatley.org TO: David Mercier, City Manager and Members of Council FROM: Ken Thompson, Finance & Administrative Services Director DATE: October 21, 2003 SUBJECT: About the Budget and the Budget Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. 1. A Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day -to -day activities of the City staff. 2. An Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of. the City Council. 3. A Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4_ A Legally Required Financial Plannine Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are 5 estimated, along with available cash carry- forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adj ustments. Year 2004 Budget Process The City of Spokane Valley operates on a calendar year basis. It utilizes an incremental budgeting approach that assumes, for most functions of government, that the current year's budget is indicative of the base required for the following year. Any increases are incremental and based on need defined by the organization's budget policies, emerging issues, Council goals, and available resources. This incremental process recognizes that most mandated functions will not likely change from year to year, but 2004 is different. 2003 was the City's start-up year, and its budget wasn't set up with an eye to ongoing operation. Therefore, the major emphasis for 2004 is to provide the foundation upon which future budgets will be based. It is focused around Council priorities and requested increases in funding. The formal budget planning begins in the Spring with discussions between the City Manager and City Council during a mid -year retreat. Following the retreat, the City Manager and the Department Directors prepare the preliminary budget based upon the City Council priorities. The City Council reviews the preliminary budget beginning in October. In August, departments prepare requests for new staff, programs, or significant increases to their current year budget that will address emerging issues and other operational needs. 113 their requests, the departments identify the problem that they are trying to address, the recommended solution, implementation plan, projected cost and expected outcomes. The Finance Department and City Manager conduct an analysis of the departmental base budgets and the revenue outlook for the coming year to determine the availability of funds for any new initiatives. During August and September, the departments also develop their base budgets. These budget requests are submitted to the Finance Department by the middle of September. In late September, the City Manager reviews each department's budget requests and develops a preliminary budget recommendation. As mandated by RCW 35A.33.135, the first requirement is that the City Manager submit estimated revenues and expenditures to the City Council on or before the first Monday in October. The preliminary budget is presented to the City Council in late October or early November. Public hearings are held to obtain taxpayers' comments, and revisions as applicable, are made. The Council makes its adjustments to the preliminary budget and adopts by ordinance a final balanced budget no later than December 31. The final operating budget as adopted is published, distributed, and made available to the public during the first three months of the following year. 6 After the budget is adopted the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that funds are used as intended. Finance provides financial updates to the City Council to keep them current with the City's financial condition. Any budget amendments made during the year are adopted by City Council ordinance The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance approved by one more than the majority after holding one public hearing. City of Spokane Valley Selected Budget Policies Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. Interfund charges will be based on recovery of the direct costs associated with providing those services. Budget adjustments requiring City Council approval will occur through the ordinance process at the fund level coordinated by the Finance Department and will occur prior to fiscal year end. The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent- friendly format. A balance of 8% to 15% of revenues is the goal for the General Fund fund balance, except in start -up years when this level is impractical. It is expected to take up to seven years to attain this targeted fund balance. All draws on the General Fund balance may be used only for one time capital expenditures, not operating costs. A contingency fund of 1.5% of General Fund revenues is set aside to take proper steps toward at least attaining this target. At full stabilization in the eighth year, short term debt shall not exceed 10% of revenues. No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. The City will maintain equipment replacement funds that will receive annually budgeted contributions from the operating expenses of departments owning the capital equipment in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. 8 BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of Washington State law, Chapter 43.09.20 RCW, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. Special. Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include the Street Fund, Arterial Street Fund, Trails & Paths Fund, and Hotel/Motel Fund. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service funds are comprised of the Limited Tax General Obligation Fund.. Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include the Capital Project Fund, Special Capital Projects Fund and the Streets Capital Projects Fund. 9 Proprietary Fund Types Proprietary funds are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services, including depreciation, which based on the commercial model uses a flow of economic resources approach. 'Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non - current assets and liabilities are reported on related balance sheets. Their reported fund equity (net total assets) is segregated into contributed capital and retained earnings components. As described below, there are two generic fund types in this category: Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. The Stormwater Management Fund is included in this group of funds. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. The Equipment Rental and Replacement Fund and Risk Management Fund are included in this group of funds. Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. The City of Spokane Valley uses a modified accrual basis of accounting. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. The basis of accounting for enterprise and internal service funds is full accrual. The appropriate basis is used throughout the budgeting, accounting, and reporting processes. Full accrual is a method of accounting that matches revenues and expenses with the period to which they relate, rather than focusing on actual cash flows. In this method, for example, an asset is depreciated as it is "used up ", and the expense is recognized in periodic increments, rather than assuming the asset holds its value until it is actually disposed of. However, since the focus of budgeting is on the revenues and expenditure accounts, depreciation and amortization are not considered budgetary accounts, and are excluded from the budgeting system. Budgets and Budgetary Accounting Annual appropriated budgets are adopted for all funds. These funds are budgeted on the modified cash basis of accounting. The financial statements include budgetary comparisons for those funds. Budgets are adopted at the fund level that constitutes the legal authority for expenditures. Annual appropriations for all funds lapse at the fiscal period end. 1 0 GENERAL FUND REVENUES: EXPLANATION OF REVENUE SOURCES Property Tax Revenue Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of $1.50 by the Spokane County Fire Districts #1, #8 and #9, which leaves the City with the authority to levy $2.10 for its own purposes. The levy amount must be established by ordinance by November 15th prior to the levy year. Local Retail Sales and Use Tax The local retail sales and use tax is comprised of t‘vo separate .5% options with the County receiving 15% of each .5 %. After deducting .01% as a County administrative fee, the City's effective rate is .84 %. Local Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract This tax is authorized at 1110 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% to the County, with the remainder being distributed by population to the cities and the unincorporated areas of. the County. Gambling Tax Revenues Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Games (2% gross, less prizes); Punch Boards (5% gross); Pull Tabs (5% gross); Card playing (10% gross). Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. State -Shared Revenues State - shared revenues are received for liquor receipts, and motor vehicle excise taxes including travel trailer and camper excise tax. These taxes are collected by the State of Washington and 11 shared with local governments based on population. State- shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2003 population figure used in the 2004 Preliminary Budget is 82,005 as determined by the Office of Financial Management for Washington State. This figure is important when determining distribution of State shared revenues on a per capita basis. Liquor Board Profits and Liquor Excise Tax Cities receive a share of both liquor board profits and liquor excise tax receipts. The profits are distributed on the last day of March, June, September, and December. The excise portion is distributed on the last day of January, April, July, and October. To be eligible to receive these revenues, a city must devote at least two percent of the distribution to support an approved alcoholism or drug addiction program. Service Revenues Fees are charged for services rendered by the City of Spokane Valley. Most of the fees in the General Fund are protective inspections and permits related to services such as planning, zoning and building. Fines and Forfeitures Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State and the City, on average, keeps only 50% of the amount collected. Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset some of the costs relaxed to providing the program. Investment Interest The City makes investment interest on sales tax, property tax, and fund investments. OTHER FUND REVENUES: STREET FUND: Motor Vehicle Fuel Excise Tax (Pas tax) There are two separate distributions to cities of revenues from this tax. Cities with a population of 15,000 and above are required to account for the per capita share of the unrestricted gas tax as a source to finance street maintenance Cities in this population group are also required to account for the per capita share of the restricted gas tax to be used for arterial street construction. Both distributions must be accounted for in separate funds, the Street Fund receives the unrestricted portion of the gas tax, while the restricted portion goes to the Arterial Street Fund. The City's allocation for the gas tax for 2004 is $14.13 per capita. 12 ARTERIAL STREET FUND: Motor Vehicle Fuel Excise Tax (vas tax) This fund receives its tax revenue &OM the restricted portion of the gas tax. This Fund is to provide capital project funding as well as major maintenance functions on arterial streets. The City's allocation for the gas tax for 2004 is $6.61 per capita TRAILS & PATH FUND: A small percentage of the City's gas tax must be set aside for trails and paths. This money will likely accumulate for several years until adequate dollars are available for a project. HOTEL/MOTEL FUND: This fund receives all revenue resulting from the Hotel/Motel Tax levied upon charges made for the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp and other transient accommodations in the City. The tax rate is 2 percent of the selling price or charge made for the lodging. 1.t is collected and administered by the Washington State Department of Revenue. State law requires that these taxes be credited to a special fund with limitations on use, principally to support tow activities and related facilities, as prescribed by RCW 67.28310. DEBT SERVICE FUND — LTGO 03: The Public Facilities District will provide funding for the debt service on CenterPlace Bonds. The City's Capital Projects and Special Capital Projects Funds will provide funding for the debt service on street bonds. CAPITAL PROJECTS FUND: Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on . each sale of real property at the rate of one - quarter of one percent of the selling price. The revenue generated is be used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. SPECIAL CAPITAL PROJECTS .FUND: Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one - quarter of one percent of the selling price. The revenue generated is be used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. 1 3 INTERFUND TRANSFERS: Many funds receive their revenues from other funds in the form of an interfund transfer. These transfers may represent payments for service, an operating transfer, or a concentration of revenues for a specific project. The following funds receive transfers from other funds. Street Capital Projects Fund is budgeted to receive transfers from Arterial Streets, $600,000, and Special Capital Projects, $200,000, for Transportation Improvement Board grant matching funds. Bond sale proceeds in 2003 in the amount of $2,430,000 will also be used in this fund on street projects. Equipment Rental & Replacement is budgeted to receive transfers from the General fund for interfund charges in the total amount of $131,634. Risk Management Fund is budgeted to receive $137,500 from the General Fund for employment security payments and City insurance premiums. STORMWATER MANAGEMENT FEE: This fee is imposed upon every developed parcel of property within the City and is an annual charge of $10.00 for each single family unit and $10.00 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers or service facilities. These fees are estimated to be $747,500 for 2004. 14 2004 PRELIMINARY BUDGET Major Revenue Assumptions 1. The 2003 population figure used in the 2004 Preliminary Budget is 82 as determined by the Office of Financial Management for the State of \Vashington. This figure is important when determining distribution of State shared revenues on a per capita basis. 2. The 2004 estimated assessed valuation (AV) is $5,100,000,000. The City's actual assessed value will be assigned by the Spokane County Assessor. 3. Property taxes are levied based on assessed value and the City expects to collect 95% of those taxes levied in 2004 realizing the remaining 5% may be collected in the following years. 4. Estimates for sales tax receipts were based on the City's actual collections in 2003 with adjustments for corrected flings. 5. Gambling tax estimates were estimated from amounts collected by the City in 2003. 6. Franchise fees were based upon the projected fees collected in the 2003 budget year. 7. Liquor excise taxes and liquor profits are based upon estimates from the Municipal Research Services & Center (MRSC). 8. Fines & Forfeits were based upon projected collections by the City in 2003. 9. Building permit and land use fees were estimated by the Spokane Valley Building Department based upon 2003 records. 10. Real estate excise taxes were based upon projected collections by the City in 2003. 11. Gas tax revenues are based upon estimates from the MRSC. 12. The Storrnwater Management fee is based upon an Equivalent Residential Unit (ERU), or the amount of storrwater associated with the frontage of a standard residence. 15 2004 PRELIMINARY BUDGET Major Expenditure Assumptions 1. Service levels are the same or greater than provided in 2003. 2. Positions and salary ranges are based upon the City's compensation and classification plan. 3. Benefit amounts were based upon the proposed employee benefits plan. 4. The contract costs for public safety, park maintenance and street maintenance are based upon estimates by City staff. 16 Est. Beg Est. Ending Fund Fund Balance Revenues Expenditures Fund Balance 001 General Fund $ (3,400,650) * $ 26,356,316 $ 26,356,316 $ (3,400,650) 101 Street Fund 5,029,460 ' 2,062,200 3,773,184 3,318,476 102 Arterial Street Fund 423,000 542,000 600,000 365,000 103 Trails & Paths Fund 12,800 12,800 105 Hotel/Motel Fund 10,000 380,000 300,000 90,000 204 Debt Service LTGO 03 800,000 800,000 301 Capital Projects Fund 200,000 840,000 180,000 860,000 302 Special Capital Projects 200,000 840,000 300,000 740,000 o . 303 Street Capital Projects 3,230,000 3,219,700 10,300 -�_ / 304 Mirabeau Point Capital Projects 9,700,000 9,500,000 200,000 305 Street Bond Capital Projects 2,430,000 2,430,000 402 Stormwater Management 400,000 747,500 518,700 628,800 501 Equipment R & R 131,634 28,600 103,034 510 Risk Management - 137,500 137 - City of Spokane Valley 2004 Budget Summary $ 14,991,810 $ 36,079,950 $ 48,144,000 $ 2,927,760 Estimated beginning fund balances do not include interfund loans receivable or payable. General Fund expenditures include $800,000 of loan repayment to the Street Fund, which is not a true expenditure. 17 City of Spokane Valley 2004 Budget Revenues by Type General Fund Property Tax Sales Tax Gambling Tax Leasehold Excise Tax Franchise Fees State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous & Investment Interest Transfers Total General Fund Other Funds Street Fund Arterial Street Fund Trails & Paths Fund HoteVMotel Fund Debt Service LTGO 03 Capital Projects Fund Special Capital Projects Fund Street Capitial Projects Fund Stormwater Management Fund Equipment Rental & Replacement Risk Management Fund Total Other Funds Total All Funds 18 $ 10,710,000 11,720,000 690,000 5,000 640,000 882,816, 939,000 400,000 229,000 • 18,000 122,500 26,356,316 2,062,200 542,000 12,800 380,000 800,000 840,000 840,000 3,230,000 747,500 131,634 137,500 9,723,634 $ 36,079,950 Recreation Program Fees 0.9% Fines and Forfeitures 1.6% Service Revenues 3.8% State Shared Revenues 3.5% Franchise Fees_/ 2.6% Gambling Tax 2.6% Other Revenue 0.6% City of Spokane Valley 2004 General Fund Revenue Sources $25,356,316 19 Property Tax 40.6% Sales Tax . 44.5% Stormwater Management Fees 2.3% REET Revenue 5.2% Facilities District Revenue 1.8% Hotel/Motel Tax 1.2% Motor Fuel Tax 7.9% Other Revenue 0.5% Recreation Program Fees 0.7% Fines & Forfeitures 1.2% City of Spokane Valley 2004 Estimated City Resources $36,079,950 Interfund Transfers 3.9% State Shared Revenue 2.7% Franchise Fees 2% 20 Gambling Tax 2.1% Property Tax 29.6% N __ Sales Tax 36% General Fund Revenues City of Spokane Valley 2004 Budget Detail Revenues by Type Pronely Tax Property Tax - City $ 10,710,000 Sates Taxes Sates Tax Sales Tax - Criminal Justice 10,800,000 920 ODD 11,720,000 Gamblirxl Taxes Punch Boards & Pull Tabs 110,000 Bingo & Raffles 30,000 Card Games 550 ODD 690,00D j'.easehold Excise Tex Franchise Fees 5,000 640,000 Slate Shared Revenues MVET Criminal Justice - Population 11,100 Criminal Justice Area #1 14,134 Criminal Justice Area #2 20,191 Criminal Justice Area #3 20,191 Criminal Justice Area *4 17,200 DUI - Cities 12,000 Liquor Board Excise Tax 296,000 Liquor Board Profits 492,000 882,816 ,5,_eroice Revenues Building Permits 506,00D Plumbing Permits 34,000 Grading Permits 7,000 Meabanical Permits 34,000 Demolition Permits 1,000 Misc. Permits & Fees 160,000 Plans Check Fees 197,00D 939,000 Fines and Forfeitures Fines & Forfeits - Traffic 150,000 Other Criminal ton -Tragic Fines 250,000 400,000 Recreation Program Cha Activity Few (To use a recreational facility) 9,000 Program Fees (To participate in a program) 220.000 229,000 Investment Interest Investment Interest 6,000 Sales Tax Interest 6,000 Property Tax Interest 6,000 18,000 Transfers Transfer from Street Fund 42,500 Transfer from Capital Projects BD 000 122,500 Total General Fund Revenue $ 266,355,316 Other Fund Revenues City of Spokane Valley 2004 Budget Detail Revenues by Type 101 Street Fund Motor Fuel (Gas) Tax 1,187,200 Interfund Loan Repayment 800,000 Interfund Interest 75,000 2,062,200 102 Arterial Street Fund Motor Fuel (Gas) Tax 542,000 103 Trails & Paths Fund Motor Fuel (Gas) Tax 12,800 107 Hotel/Motel Fund Hotel/Motel Tax 380,000 204 Debt Service - LTGO 03 Facilities District Revenue 600,000 Debt Service Transfer from Capital Projects and Special Capital Projects 200,000 800,000 301 Capital Proiects Fund REET 1 - 1st .25 Percent 840,000 302 Special Capital Proiects Fund REET 2 - 2nd .25 Percent 840,000 303 Street Capital Proiects Transfer from Arterial Street Fund 600,000 Transfer from Special Capital Projects 200,000 Transfer from Street Bond Capital Projects 2,430,000 3,230,000 402 Stormwater Manaoement Fund Stormwater Management Fee 747,500 501 Equipment Rental & Replacement Fund Workstation Charges 88,200 Pool Car Charges 5,560 Vehicle Replacement Charges 37,874 131,634 510 Risk Management Fund Employment Security Transfers 7,500 Risk Management Services 130,000 137,500 Total All Other Funds 9,723,634 Total Revenues $ 36,079 9 50 22 City of Spokane Valley 2004 Budget Expenditures by Department General Fund Legislative Branch $ 215,372 Legislative & Executive Services 438,982 Public Safety 14,093,490 Operations & Administrative Deputy City Manager 267,150 Finance 411,950 Legal 200,304 Human Resources 38,201 Public Works 631,079 Planning & Community Dev. Planning 924,758 Building 619,761 Library 2,053,250 Parks & Recreation Administration & Maintenance 980,262 Recreation 211,433 Aquatics 263,074 Senior Center 129,371 CenterPlace 125,640 General Govemment 4,752,239 Total General Fund 26,356,316 Other Funds Street Fund 3,773,184 Arterial Street Fund 600,000 Hotel/Motel Fund 300,000 Debt Service - LTGO 03 800,000 Capital Projects Fund 180,000 Special Capital Projects Fund 300,000 Street Capitial Projects Fund 3,219,700 Mirabeau Point Capital Projects Fund 9,500,000 Street Bond Capital Projects Fund 2,430,000 Stormwater Management Fund 518,700 Equipment Rental & Replacement 28,600 Risk Management Fund 137,500 Total All Funds $ 48,144,000 23 City of Spokane Valley 2004 Budget . January 1 - December 31, 2004 General Fund Expenditures by Department by Typo War les & Benefits Supplies Services Inleroov. Interfund Capital Exg Debt Svr Total General Fund Legislative Branch 83,008 14,760 105,844 11,760 215,372 Legislative & Executive 367,312 10,600 54,690 6,380 438,982 Public Safety 14,093,490 14,093,490 Operations & Administrative Deputy City Manager 247,200 4,800 8,770 6,380 267,150 Finance 380,867 8,883 11,960 10,240 411,950 Legal 87,964 3,180 105,300 3,860 200,304 Human Resources 29,701 5,000 820 2,680 38,201 Public Works 524,019 16,740 40,240 14,910 35,170 631,079 Planning & Community Dev. Planning 623,975 19,999 260,500 20,284 924,758 Building 497,058 31,998 19,265 31,440 40,000 619,761 Library 2,053,250 2,053,250 Parks & Recreation Parks Administration 169,069 44,487 649,539 5,040 112,127 980,262 Recreation 109,167 18,585 75,561 8,120 211,433 Aquatics 253,074 10,000 263,074 Senior Center 84,021 3,945 38,045 3,360 129,371 CenterPlace 75,719 6,554 29,725 1,680 11,962 125,640 General Govemment - 3.035,011 393,300 230,183 130,000 88,745 875,000 4,752,239 Total General Fund 3,279,080 3,224,542 2,046,633 16,376,923 256,134 298,004 875,000 26,356,316 24 Parks & Recreation 6.8% General Government 14.6% Planning & Community Development --�� 6.1% Public Works 2.5% City of Spokane Valley 2004 General Fund Expenditures by Dept $25,356,316 Legislative Branch 0.8% Legislative & Executive Services 1.7% Operations & Administrative Services 3.6% 25 Public Safety 55.8% Intergovernmental Payments 64.8% City of Spokane Valley 2004 General Fund Expenditures by Type $25,356,316 26 Interfund Payments Capital Outlay 1% 1.2% Debt Service 3.5% Salaries & Benefits 12.9% Supplies 8.6% Fund: 001 Dept 011 General Fund Legislative Branch City of Spokane Valley 2004 Budget Legislative Branch Cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service provided, and establishing goals and policies for the organization. Goals for 2004 The City Council sets priority goals each year that represent those areas of concern or opportunity that will receive the greatest concentration of staff effort. The six (6) specific focus areas the City Council has chosen for 2004 are: Experiment with a Managed Competition Prooram designed to identify alternative service providers. Initiate the Development of Spokane Valley's First Comprehensive P_ Ian which will create the City's long -term vision and link transportation system improvements to land use goals in support of that vision. Continu rov ously Impe Overall Communication between government and its citizens, between staff and Council, among staff, and between Councilmembers. Develop a Five -Year Strategic Financial Plan that forecasts revenues and expenses as well as identifies funding and financial challenges and options. Develop and Strengthen External Relations to advance the interests of Spokane Valley through interaction and advocacy with neighboring jurisdictions, the state legislature, funding boards and commissions, the congressional delegation and statewide and national municipal organizations. Develop an Approach for Long -Term Wastewater Services including the evaluation of a regional system option. Budget Summary Personnel FTEs Mayor 1.0 Council 6.0 7.0 Budget Detail Salaries, Wages, & Benefits $ 83,008 Supplies 14,760 Services & Charges 105,844 Interfund Charges 11,760 Total Legislative Branch $ 215,372 27 Fund: 001 Dept 013 General Fund Executive & Legislative Support City of Spokane Vailey 2004 Budget Executive & Legislative Support Accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals; fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provides communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2003 Sewer Issues: Initiated a collaborate effort to conduct due diligence and examine opportunities for cost - saving regional wastewater treatment options and engaged the Department of Ecology as a partner in finding effective solutions to waste discharge problems. Negotiated an agreement with Spokane County to continue uninterrupted Septic Tank Elimination Program in 2004. Mirabeau Point Park and CenterPlace Proiects: Assumed responsibility for the implementation of a long -held community vision to create a civic center along the banks of the Spokane River. Oversaw completion of a 54 acre park improvement project and commissioned construction of a 54,000 square foot community center to accommodate regional civic, social, educational and senior citizen programs. Community Communications: Undertook a program to engage city residents in the creation of policies and principles upon which the new city business will be reaching out to the community for their comments repeatedly at Council meetings and at a series of Conversations with the Community held at various locations around the City. Selected a firm to compose and deploy an interactive Website that is informative and useful to the public in accessing City services and information with fingertip ease. Comprehensive Plan: Designed a process by which the community can actively participate in the formulation of a Comprehensive Plan that captures community values and preferences that guide the Tong -term development of the City and creates the community legacy citizens wish to pass on to future generations. Goals for 2004 The City Council sets priority goals each year that represent those areas of concern or opportunity that will receive the greatest concentration of staff effort 28 Fund: 001 Dept 013 General Fund Executive & Legislative Support City of Spokane Valley 2004 Budget Goals for 2004, Continued The six (6) specific focus areas the City Council has chosen for 2004 are: Experiment with a Manaaed Competition Program designed to identify alternative service providers at more economical rates than accorded by current service providers. Initiate the Development of Spokane Valley's First Comprehensive Plan which will create the City's Tong -term vision and link transportation system improvements to land use goals in support of that vision. Continuously Improve Overall Communication between govemment and its citizens, between staff and Council, among staff, and between Councilmembers. Develop a Five -Year Strategic Financial Plan that forecasts revenues and expenses as well as identifies funding and financial challenges and options. Develop and Strenothen External Relations to advance the interests of Spokane Valley through interaction and advocacy with neighboring jurisdictions, the state legislature, funding boards and commissions, the congressional delegation and statewide and national municipal organizations. Develop an Approach for Long -Term Wastewater Services including the evaluation of a regional system option. Budget Summary Personnel FTEs City Manager 1.0 City Clerk 1.0 Deputy City Clerk 0.5 Administrative Assistant (CC) 1.0 Administrative Assistant (CM) 1.0 4.5 Budget Detail Salaries, Wages, & Benefits $ 367,312 Supplies 10,600 Services & Charges 54,690 Interfund Charges 6.380 Total Legislative & Executive $ 438,982 29 Fund: 001 Dept 016 General Fund Public Safety City of Spokane Valley 2004 Budget Public Safety The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, municipal court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Law Enforcement - The Spokane County Sheriffs office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Budgeted contract amount: $ 11,834,090 Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Budgeted contract amount $ 1,632,400 Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Budgeted contract amount: $ 258,000 Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Budgeted contract amount: $ 369,000 30 City of Spokane Valley 2004 Budget 016 - Public Safety Judicial System: District Court Contract 910,000 Jury Management Contract 5,000 Public Defender Contract 294,400 Prosecutor Contract 369,000 Pretrial Services Contract 24,000 Probation Services Contract 30,000 Subtotal Judicial System 1,632,400 Law Enforcement System: Sheriff Contract 11,690,000 Emergency Management Contract 64,590 Law Enf. Bldg Maintenance Contract 28,500 Vehicle Decals 10,000 Clothing & Uniforms 7,000 Purchase of Law Enf. Building 28,500 Equipment Replacement Charge 5,500 Subtotal Law Enforcement System: 11,834,090 Jail System: Jail Contract 210,000 Work Release (Geiger) 48,000 • Subtotal Jail System: 258,000 Other: Animal Control Contract 369,000 Total Public Safety $ 14,093,490 31 a � �� oc, mac, �, ef° 0 " 10 J . J J J J J J J J� J� N 13 Z£ 00 :5 .: . ' i .YJt'SA Y g p00 ;01'6 • . l� ` t ra43' xS� r 5> s Shy ]. "tt7� Y F � nrrsvt.�J- �i: ^�.t .._°'Y; � 1X a �' +�eS:.n,`t r rah 00 969 "6 ,`r, xc.� {� £ "`.f r y , `, 'r" 1 � - i1` a , If 1! , , d'�r^i r 14 1'4 2.i {{ '1 �C'W d r „z1,,..1.:,' 1 ' - � r }N w F r s q �{� yµ f }` 1t t i 4 i .1x .,.. Y �+7 �rVi fi e u,x; � r l t m ; J � �a -fi ^ 1 4 "� '`�f,� s � § ' , '� '^ ?' Ci j�`'+' K ”" . .r :: saJn ;ipuadx3 ;ae.r;uo3 pa;a6pn8 1 AeIIen auemodS ;o 43 000'000'Z 000 000'000'9 000'000`9 000'000 000 000100017L Fund: 001 Dept 018 General Fund Operations & Administrative City of Spokane Valley 2004 Budget Operations & Administrative Services The Operations & Administrative Services Department is composed of four divisions, the Deputy City Manager Division, the Finance Division, the Legal Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Operations & Administrative Services Department, assists the City Manager in organizing and directing the other operations of the city and assumes the duties of the City Manager in his/her absence. Accomplishments for 2003 Project leader for CenterPlace community /senior center, coordinating the financial, legal and planning /construction aspects of the regional project. Enhanced external communication through the development of the City's new web site. Evaluated fire and library service options for services in 2004 and beyond. Analyzed new contracts and monitored existing contracts for law enforcement, including emergency management; animal control and other service areas. Goals for 2004 Oversee and refine the day to day operations of City services. Work with departments to develop measurable goals of customer service and institute a monitoring system of those levels. Analyze options for City Hall. Develop a plan for managed competition bidding for selected services. Budget Summary Personnel, FTEs Deputy City Manager 1.0 Administrative Analyst 1.0 Office Assistant II 1.0 Administrative Assistant 0.5 3.5 Budget Detail Salaries, Wages, & Benefits $ 247,200 Supplies 4,800 Services & Charges 8,770 Interfund Charges 6,380 Total Deputy City Manager $ 267,150 33 Fund: 001 Dept 018 General Fund Operations & Administrative City of Spoicano Valloy 2004 Budget Operations & Administrative Services 014 Finance Division The Finance Department provides financial management services for all city departments. Programs include accounting and reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The department is also responsible for generating and analyzing data related to the City's operations. The department prepares monthly, quarterly, and annual financial reports and budgets to ensure compliance with state laws. Accomplishments for 2003 Successfully implemented and setup a financial accounting system. Assisted departments in the preparation of an interim budget and the 2003 budget Completed financing and bond sale for the Mirabeau Point Project. Began instituting a series of intemal controls to ensure fiscal stewardship of city assets. Goals for 2004 Develop a Five -Year Financial Plan. Assist departments in the preparation of the 2005 budget. Develop a disaster recovery plan for the IT system. Completion of a series of internal controls to ensure fiscal steward- ship of city assets. Budget Summary Personnel FTEs Finance & Administrative Services Director 1.0 Accounting Manager 1.0 Accountant/Budget Analyst 1.0 Accounting Technician 1.0 IT Specialist 1.0 Administrative Assistant 0.5 5.5 Budget Detail Salaries, Wages, & Benefits $ 380,867 Supplies 8,883 Services & Charges 11,960 Interfund Charges 10.240 Total Finance Division $ 411,950 34 Fund: 001 Dept: 018 General Fund Operations & Administrative City of Spokane Valley 2004 Budget Operations & Administrative Services 015 Legal Division The City Attomey provides accurate and timely legal advice to the Council, City departments and advisory boards and commissions on a wide variety of municipal issues to improve effectiveness and minimize risk of City operations. General legal services for the city are contracted from Witherspoon, Kelley, Davenport, & Toole. Stanley Schwartz is the lead attomey. Additional funds have been included in the budget for special counsel, which may be needed from time to time. Funding has also been included for a Legal Intem, who will provide assistance to the Deputy City Attomey on a number of issues. Accomplishments for 2003 Drafted most of the ordinances, resolutions and contracts adopted by the Council since January, 2003. There were approximately 80 ordinances, 55 contracts, and 45 resolutions adopted by the Council in 2003. Provided legal/technical support to the Department of Community Development in the planning phase of the Comprehensive Plan. Budget Summary Personnel FTEs Deputy City Attomey 1.0 Budget Detail Salaries, Wages, & Benefits $ 87,964 Supplies 3,180 Services & Charges 105,300 Interfund Charges 3,860 Total Legal Division $ 200,304 35 Fund: 001 Dept 018 General Fund Operations & Administrative City of Spokane Valley 2004 Budget Operations & Administrative Services 016 Human Resources Division Human Resources (HR) is administered through the Deputy City Manager (DCM) who serves as the Human Resources Manager for the City. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. Accomplishments for 2003 Established initial City organizational structure. Developed classification, compensation, and benefit plans for City employees. Drafted Human Resources policies and procedures. Goals for 2004 Develop City's web based intranet to make information more accessible to employees. Develop a City erriployee training program, based upon a needs assessment. Budget Summary Personnel Deputy City Clerk (HR/Admin Asst.) 0.5 Budget Detail Salaries, Wages, & Benefits $ 29,701 Supplies 5,000 Services & Charges 820 Interfund Charges 2,680 Total Human Resources $ 38,201 36 Fund: 001 Dept 032 General Fund Public Works City of Spokane Valley 2004 Budget Public Works The Public Works Department provides overall planning and oversight of public works projects in the City of Spokane Valley. The department provides engineering plan review, inspection, coordination of major public works capital improvement proj long -range transportation planning and neighborhood traffic management. The Public Works Street Maintenance Section is responsible for maintenance of streets. In the 2004 budget, the City Engineer position was eliminated. Responsibilities will be divided between the Public Works Director and the two Senior Engineers, Funding v.-as included to increase the half -time Administrative Assistant to full time. Accomplishments for 2003 Conducted ongoing analysis and review with the County, City of Spokane, and DOE regarding the construction of a Wastewater Treatment Facllity Provided engineering review and support for City projects, private development projects and other City public works needs. Completed two road projects, three sewer projects and four small works street maintenance projects. Provided construction project management for the CenterPlace project. Submitted two street grant projects to TIB and one bridge protect BRAC. Goals for 2004 Continue analysis and review of wastewater treatment options. Closely manage and refine contracts with Spokane County and others for public works services and construction. Implement and closely supervise the major Street Capital Projects. Provide engineering services to support City projects, as well as planning and building activity. Provide public works expertise in the Comprehesive Planning effort. Seek grant support for City public works projects. Budget Summary Personnel FTEs Public Works Director 1.0 Administrative Assistant 1.0 Senior Engineer (Development) 1.0 Assis Engineer (Development) 1.0 Senior Engineer (CIP) 1.0 Assistant Engineer (CIP) 1.0 Engineering Technician 1.0 Total 7.0 Budget Detail Salaries, Wages, & Benefits $ 524,019 Supplies 16,740 Services & Charges 40,240 Interfund Charges 14,910 Capital Outlay 35,170 Total Public Works $ 531,079 37 Fund: 001 Dept 058 General Fund Planning & Community Development City of Spokane Valley 2004 Budget Planning & Community Development The Planning & Community Development Department provides overall management and oversight of development services including current and long -range planning, coordination of regional environmental issues, building permitting and inspections, and code enforcement. The Permit Center provides coordinated, one -stop administration of all development permits. The Code Enforcement Officer is responsible for the enforcement of zoning regulations and nuisance abatement. Department - wide Goals for 2004 Initiate development of an interactive web -based GIS. Publish all Planning Commission agendas, Comprehensive Plan and Development Regulation drafts on the Internet Initiate a comprehensive records storage and retrieval system. 058 Planning Division The Planning Division is responsible for providing professional policy guidance on land use issues to the City Council and Planning Commission. it is also responsible for processing land use permits, reviewing environmentally sensitive areas, and providing code enforcement services. Funding is included for professional services to assist in the development of the Comprehensive Plan. Funding is also included to increase an Administrative Assistant from half -time to full -time. Accomplishments for 2003 Current Planning Reconfigured the Permit Center, assigning more experienced personnel to project intake. Established the Project Review Committee to streamline and coordinate project review. Initiated the update of Development Regulations implementing the Comprehensive Plan. Long Range Planning Initiated the development of the Comprehensive Plan. Completed the Citizen Participation Program. Received approval of more than $80,000 in grant funding for Plan development Completed the annual update of the Interim Comprehensive Plan. In collaboration with the Legal Department, completed revisions of the Adult Use, Junk Cars, Code Compliance and Nuisance regulations. 38 Fund: 001 Dept: 058 General Fund Planning & Community Development City of Spokane Valley 2004 Budget Goals for 2004 Current Planning In cooperation with other departments and agencies, establish Development Regulations implementing the Comprehensive Plan in a Uniform Land Development Code, to include subdivision requirements, zoning regulations, development standards, building codes, and engineering details. Streamline development review processes to include all reviewing departments and agencies. Informational brochure - "Development 101 Spokane Valley." Long Range Planning Complete initial draft on the city's comprehensive plan, specifically the land use, transportation, parks and recreation, and capital facilities elements. Consultant assistance may be required for the transportation, parks and recreation, and capital facilities elements. Implement a public participation program for the Comprehensive Plan. Integrate State Environment Policy Act (SEPA) into the comprehensive planning process. Consultant assistance anticipated to comply with the SEPA requirements of the comprehensive plan. Budget Summary Personnel Community Development Director Planning Manager - Long -Range Planning Manager - Current Associate Planner - Long -Range Associate Planner - Current Assistant Planner Planning Technician Administrative Assistant 1.0 1.0 1.0 1.0 1.0 • 2.0 1.0 1.0 9.0 Budget Detail Salaries, Wages, & Benefits $ 623,975 Supplies 19,999 Services & Charges 260,500 Interfund Charges 20,284 Total Planning Division $ 924,753 39 Fund: 001 Dept 058 General Fund Planning & Community Development City of Spokane Valley 2004 Budget Planning & Community Development 059 Building Division The Building Division implements the Washington State Building Code. It is responsible for ensuring that buildings and structures comply with adopted building code standards through professional plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. In 2004, the Building Division is planning to add a second Code Enforcement Officer based on the increasing number of issues needing evaluation. Also, the large amount budgeted for small tools and minor equipment is for tablet PCs which will be used by Building Inspectors and Code Enforcement Officers. The 2004 budget also adjusts the classification and compensation of a position authorized in 2003. The initial organization structure called for one Building Inspector II and the interim team determined that two Building Inspector Il's would better meet the City's needs. Accomplishments for 2003 Completed over 2600 inspections, issued over 1150 permits, and accounted for almost $500,000 in revenue. Initiated implementation of a functional permit system. Started a Construction Code Reference Library. Collaborated with the Planning Division and Legal Department to develop a workable approach to Code Enforcement and Nuisance Ordinances. 40 Fund: 001 Dept 058 General Fund Planning & Community Development City of Spokane Valley 2004 Budget Goals for 2004 Streamline permit issuance and inspection processes with a goal of same day inspections and predictions (48-96 hour) tumaround on plan review. Cross- training and certification of Code Compliance and Building Inspections personnel. Informationational brochure - "Everything you wanted to know about getting a Building Permit." Budget Summary Personnel FTEs Building Official 1.0 Building Inspector II 2.0 Code Enforcement Officer 2.0 Permit Technician 2.0 Plans Examiner 1.0 8.0 Budget Detail Salaries, Wages, & Benefits $ 497,058 Supplies 31,998 Services & Charges 19,265 Capital Outlay 40,000 Interfund Charges 31,440 Total Building Division $ 619,761 41 Fund: 001 Dept 072 General Fund Library Spokane Valley 2004 Budget Library Library services to Valley residents are currently provided by the Spokane County Library District (SCLD). Under State law, up to $.50 per $1,000 assessed valuation of a City's property tax rate may be levied by an authorized library district. The City and SCLD are currently negotiating an interlocal agreement for 2004 library services in Spokane Valley. Detail Budget Library Services $ 2,053,250 42 Fund: 001 Dept 076 General Fund Parks and Recreation City of Spokane Valley 2004 Budget Parks and Recreation The Parks and Recreation Department is composed of five divisions, the Administration and Park Maintenance Division, Recreation, Aquatics, Senior Center, and the CenterPlace Division. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation, and maintenance of parks and recreation facilities. The 2004 budget includes funding for a Parks and Recreation Master Plan (funding provided by the Real Estate Excise Tax). Funding is also included for a CenterPlace Manager, consistent with the CenterPlace proforma. In addition, the Parks Department budget has funding for handicap lifts at area swimming pools and Mirabeau Bridge repair. Administration and Park Maintenance The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2003 Established positive presence in the City community. Assisted with CenterPlace approval, funding and construction. Monitored and managed the agreement with Spokane County Parks for maintenance and operation of the park system. Assisted with acquisition of parks and other properties. Established working relationships with Spokane Valley Senior Citizen Center Advisory Board, Westem Dance Association, Splashdown, and others. Assessed the condition of the City parks. Participated in the development of Mirabeau Meadows Park at Mirabeau Point. Expanded the operating hours for City swimming pools. 43 Fund: 001 Dept 076 General Fund Parks and Recreation City of Spokane Valley 2004 Budget Goals for 2004 Strive for the highest level of customer service in all department activities. Develop a Park and Recreation Master Plan including parks, aquatics, recreation programs and senior center. Dedication of Mirabeau Meadows Park. Construction of the CenterPlace facility. Manage the maintenance contract with Spokane County. Explore altemative maintenance options. Develop an operating plan for Senior Center and CenterPlace. Pursue new grant opportunities. Implement new recreation scheduling software. Budget Summary Personnel FTEs Parks and Recreation Director 1.0 Administrative Assistant 1.0 2.0 Budget Detail Salaries, Wages, & Benefits $ 169,059 Supplies 44,487 Services & Charges 649,539 Interfund Charges 5,040 Capital Outlay 112,127 Total Parks Admin $ 980,262 44 Fund: 001 Dept 076 General Fund Parks and Recreation City of Spokane Valley 2004 Budget 301 Recreation The Recreation Division coordinates and facilitates the delivery of recreation programs and services throughout the city and the City's park system. In 2003 the Division developed and implemented summer and fall recreation programs to provide healthy, constructive leisure time for citizens of all ages. Accomplishments for 2003 Developed and implemented summer and fall recreation programs to provide healthy, constructive leisure time for citizens of all ages. Developed program fees to recover a high percentage of direct costs. Instituted a scholarship program to provide registration assistance where needed, and as available. Established positive working relationships with other community service providers. Researched new programs and services that may be added in the future. Organized the City of Spokane Valley booth at Valleyfest. Goals for 2004 Implement Council policy on recreation services for the Community. Implement Streamline calendar to ensure timely and consistent marketing, enrollment, and registration processes. Participate in the Parks and Recreation Master Plan process. Budget Summary Personnel FTEs Recreation Coordinator 1.0 Budget Detail Salaries, Wages, & Benefits $ 109,167 Supplies 18,585 Services & Charges 75,561 Interfund Charges 8,120 Total Recreation $ 211,433 45 Fund: 001 Dept: 076 General Fund Parks and Recreation Spokane Valley 2004 Budget 302 - Aquatics The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include Open Swim, Swim Lessons, Swim Team and facility rentals. in addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with Spokane County for all aquatic activities within the City. The County provides the lifeguards and maintains the pools during the season. Accomplishments for 2003 The City provided a seamless transition in pool operations by offering a full range of services including swimming lessons through a contract with Spokane County. The aquatics program was enhanced during the first season of operation by the City. Included were 57 week days where public swim was offered for additional hours and 16 weekend days that the pools previously had been closed. In addition, the season at Terrace View Pool was extended from August 15 through Labor Day. The expanded hours were well received and generated a total of $43,499 which exceeded estimated revenues by $7,154. Goals for 2004 Manage the aquatic maintenance and operation contract with Spokane County. Monitor the revenues generated from each pool. Participate in the Parks and Recreation Master Plan process. Continue to manage contract with Splashdown Water Park. Budget Summary Budget Detail Services & Charges $ 253,074 Capital Outlay 10,000 Total Aquatics $ 263,074 46 Fund: 001 Dept: 076 General Fund Parks and Recreation City of Spokane Valley 2004 Budget 304 Senior Center The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2003 Worked together with the Spokane Valley Senior Citizens Association Board to improve accounting procedures. Increased rental income and accountability for day trips. Added new fund raising events. Extended the ceramics class and other programs and added new trip opportunities. Introduced the concept of overnight tours. Obtained five computers to begin a computer lab. 2003 was the first year the Center participated in the Senior Wellness Conference. Improved the newsletter. Added advertisements in order to help offset mailing expenses, and updated mailing database. Offered health screenings, massage, hearing tests, foot care and speakers on senior related topics such as prescription drug prices and medical studies. Goals for 2004 Work closely with the Advisory Board to prepare for the new facility at CenterPlace. Increase usage and revenues associated with room rentals. Provide information to assist in developing the Tong -range vision for the Senior Center. Participate in the Parks and Recreation Master Plan process. Budget Summary Personnel FTEs Senior Center Supervisor 1.0 Budget Detail Salaries, Wages, & Benefits $ 84,021 Supplies 3,945 Services & Charges 38,045 Interfund Charges 3,360 Total Senior Center $ 129,371 47 Fund: 001 Dept 076 General Fund Parks and Recreation Spokane Valley 20D4 Budget 305 - CenterPlace The first phase of construction of Mirabeau Point CenterPlace will begin in late 2003 and continue through 2004. The project represents the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. This $10 million project is financed through numerous corporate, individual and service club donations along with funding support from the Spokane Public Facilities District. The City will be responsible for the construction, finance and operation of the new facility. At total build out, the approximately 54,000 square foot facility will house the new City of Spokane Valley Senior Center, a great room (banquet facility), numerous meeting rooms, multi purpose rooms and a high tech lecture hall. The facility will combine with the recently completed Mirabeau Meadows Park and Mirabeau Springs to form a regional focal point for Northeast Washington and Northem Idaho. Accomplishments for 2003 City familiarity with project. Revised and updated operations pro - forma. Developed and secured funding for construction. Accepted donations from MPI Inc. and approved agreement with Spokane Public Facilities District. Achieved a favorable bond rating to fund construction. Debt Service will be reimbursed by the Spokane Public Facilities District. Finalized design with architect Groundbreaking in December 2003 to meet requirements of Public Facilities District. Goals for 2004 Hire CenterPlace manager. Develop programs and ideas for space utilization, and begin marketing and future reservations for the facility. Assist with construction oversight and with purchase of furniture, kitchenware, etc. Budget Summary Personnel E CenterPlace Manager 1.0 Budget Detail Salaries, Wages, & Benefits $ 75,719 Supplies _ 6,554 Services & Charges 29,725 Interfund Charges 1,680 Capital Outlay 11,962 Total CenterPlace $ 125,640 48 Fund: 001 Dept 09D General Fund General Government 2004 Budget General Government The General Government Department comprises activities that encompass services to multiple departments. Included in this department are the costs of city hall and related utilities, manage- ment information services, insurance costs, miscellaneous city intergovemmental costs and capital equipment costs that benefit more than one department. In 2004, the General Fund is scheduled to repay $800,000 of outstanding debt_ Detail Budget Accounting & Auditing of General (Citywide) Costs Accounting & Audit Services $ 35,000 Software Maintenance 35,000 Election Costs 50,000 Forms 15,000 Advertising 21,550 Employee Recognition & Safety Program 3,000 Web Page 10,000 Telephone/DSL Charges 20,000 IT Consulting 60,000 Permitting Software 60,000 Miscellaneous 20,000 Interfund Interfund Loan Interest 75,000 Interfund Risk Management Payment 130,000 Operating Transfer - Loan Repayment 800,000 Facilities Facility Repairs & Maintenance 1,500 Miscellaneous Building Maintenance 5,000 City Hall Leasing Costs: City Hall Rent 220,683 Leasehold Improvements 88,745 Storage Space & Parking 3,000 Outside Services Memberships - SRTC 42,500 Alcohol Treatment 15,800 Spokane County Air Pollution Authority 115,000 City Economic Development 10,000 Cable Franchise Negotiations 50,000 Requests from Outside Agencies 100,000 Contingency & Reserves Reserve for Revenue Adjustments 1,470,461 Operating Reserve - Mirabeau Project 300,000 Service Level Stabilization Reserve 300,000 Contingency 695,000 $ 4,752,239 49 Fund: 101 Dept 042 Street Fund Spokane Valley 2004 Budget Street Fund The Street Operating program is established to provide efficient and safe movement of both motorized and non - motorized vehicles as well as pedestrians within the limits of the City and coordinate convenient interconnect to the regional transportation system. . The transportation networks, under this program, are designed, constructed, and maintained to improve the quality of life while providing the efficient movement of commence. Accomplishments for 2003 Managed contracts with the County and State for public works services including maintenance, engineering and construction. Began work on a 6 -year street master plan. Implemented the Right of Way permit system. Goals for 2004 Operate and maintain all City streets and the two state highways, SR 290 and SR 27, which the City must assume. Continue to contract with Spokane County for engineering services related to operations and maintenance of City streets. Develop a 6 -year street master plan and a 20 -year pavement management plan. Work with Community Development to ensure that adequate traffic and transportation mitigation is provided. Budget Summary Personnel Senior Engineer - Traffic Public Works Superintendent Construction Inspector 0.4 1.0 1.4 2.8 Detail Budget Salaries, Wages, & Benefits $ 185,638 Supplies 13280 Spokane Cnty - Engineering Svces 400,000 WSDOT Maintenance - SR 290 & SR 27 350,000 Spokane Cnty - Street Maintenance 2,120,000 Minor Road Maintenance 300,000 Street Lighting /Signal Power 300,000 Consulting Services 61,766 Transfer to General Govemment - SRTC 42,500 Total Street Fund $ 3,773, 184 50 Fund: 102 Dept 041 Arterial Street Fund Spokane Valley 2004 Budget Arterial Street Fund The Arterial Street Fund accounts for the receipt and expenditure of the State - levied motor vehicle fuel tax distributed to the City in accord- ance with State RCW 82.36.020. These revenues will be transferred to the Street Capital Projects Fund for the construction, improvement, chip sealing, seal coating, and repair of arterial streets. Detail Budget Transfer to Street Capital Projects 600,000 Fund: 103 Dept 103 Trails & Paths Fund Spokane Valley 2004 Budget Trails & Paths Fund The Trails & Paths Fund accounts for the receipt and expenditure of the State - levied motor vehicle fuel tax distributed to the City in accord- ance with State RCW 47.30.050. These revenues originate from .42% of motor vehicle fuel tax attributable to Street Maintenance. These funds are restricted for the purpose of constructing new trails and paths throughout the City. No expenditures are budgeted for this fund in 2004. 51 Fund: 105 Dept 105 Hotel/Motel Fund Spokane Valley 2004 Budget Hotel/Motel Fund The Hotel /Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the furnishing of lodging under RCW 82M8. These funds will be used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition or operation of tourism - related facilities, and marketing of special events and festivals designed to attract tourists. Detail Budget Tourism Promotion $ 300,000 Fund: 204 Dept 204 Limited Tax General Obligation - Debt Service Fund Spokane Valley 2004 Budget Debt Service Fund The LTGO - Debt Service Fund collects and distributes monies received and paid for Tong -term debt obligations. Revenue to this fund consists of money received from the Public Facility District, which will be used to pay annual debt obligations for bond proceeds. We will not receive actual debt obligation information until November, so these figures are estimates only. Detail Budget Debt Service on Mirabeau Bonds Debt Service on Street Bonds Total Debt Service $ 600,000 200,000 800,000 52 Funds: 3011302 Capital Projects & Special Capital Project Funds 0 Spokane Valley 2004 Budget Capital Projects and Special Capital Projects Funds These funds account for the collection and expenditure of the real estate excise tax levied on all sales of real estate. The tax is levied in two phases of a quarter of a percent each. The first quarter percent of the real estate excise tax (REET 1) must be spent on capital improvements identified in a capital improvements plan. This REET 1tax is accounted for in the Capital Projects Fund 301. The second quarter percent (REET 2) may only be levied by cities that are planning under the Growth Management Act. These funds must be used for public works projects or for streets, water systems, or sewers. The REET 2 tax is accounted for in the Special Capital Projects Fund 302. Revenues accumulated in these funds will be used as matching funds for street construction projects and will be transferred to the Street Capital Projects Fund. Detail Budget Fund 301 Transfer to Debt Service 100,000 Fund 301 Transfer to Gen. Fund - Park Plan 80,000 Total Fund 301 $ 180,000 Fund 302 Transfer to Street Capital Proj $ 200,000 Fund 302 Transfer to Debt Service 100,000 Total Fund 302 S 300,000 53 Fund: 303 Street Capital Projects Fund Spokane Valley 2004 Budget 0 Street Capital Projects Fund The Street Capital Projects Fund accounts for monies used to finance the 6 year transportation improvement plan. Revenues are transfers from the Arterial Street Fund, Capital Projects Fund, and Special Capital Projects Fund and bond sale proceeds. Expenditures are for matching funds for Transportation Improvement Board and other grants. Goals for 2004 Manage the contract with Spokane County to continue planning, designing, and constructing the improvements identified in the city's &-year Transportation Improvement Plan and the 6 -year Sewer Construction Capital Improvement. Detail Budget TIB. SRTC. & BRAC Projects 16th Avenue - Project 2, Dishman Mica to Pines $ 260,000 Park Road - Project 2, 8th to Appleway 195,000 Pines/Mansfield, Wilbur Rd. to Pines 55,000 Barker Road Reconstruction, PE & RW 238,000 Barker Road Bridge Replacement, PE & RW 141,000 Evergreen Road, 16th to 2nd 348,000 24th Avenue Sidewalk Project (PSMP) 52,000 1,289, 000 Hazard Elimination Safety Project Sullivan Road & 4th Avenue Signal (RW & CN) 15,700 Miscellaneous Valley Couplet 15,000 Road Replacement Projects 830,000 Consultant Contract - Sullivan Bridge Repair 60,000 905,000 Road Paveback (Septic Tank Elimination Proctram) Carnahan 110,000 Sipple 141,000 Veradale Phase II 284,000 WeatherwoodlOwens 394,000 Bums Road 31,000 Miscellaneous Projects 50,000 1,010,000 Total Street Capital Projects $ 3,219,700 54 Fund: 304 Dept: 304 Mirabaau Point Capital Project Fund Spokane Valley 2004 Budget Mirabeau Point Capital Project Fund Mirabeau Point is a multi -use community project located at 2426 Discovery Place which will be constructed and operated by the City. Mirabeau Point Park consists of approximately 54.5 acres which will house CenterPlace and other public facilities, including parks and open space. CenterPlace will provide housing for a Conference Center Wing, Senior Center Wing and a Great Room Wing. The portion of CenterPlace used for the Rooms Wing and Great Room Wing is being developed as a "regional facility" as defined in RCW 36.100 and 35.57.020. Detail Budget Construction in Progress $ 9,500,00D Fund: 305 Street Bond Capital Projects Fund Spokane Valley 2004 Budget Street Bond Capital Projects Fund The Street Bond Capital Projects Fund accounts for monies received from bond proceeds which will be used for various capital street projects. Detail Budget Transfer to Street Capital Projects $ 2,430,000 55 Fund: 402 Stormwater Management Spokane Valley 2004 Budget Stormwater Management The Stormwater Management fund accounts for receipt and expenditure of the stormwater management fee. This fee is levied on an annual basis based upon a number of service units attached to the parcel. The expenditures are used for stormwater construction and management through both the Street Department and Spokane County. Accomplishments for 2003 Enforced standards to improve water quality and protect the aquifer. Provide support to planning and building to insure that new development meets stormwater standards. Goals for 2004 Participate in the development of Department of Ecology stormwater regulations including the UIC and NPDES Phase II programs and the finalization of the Eastern Washington Stormwater Manual. Investigate, plan, design, and implement solutions for existing drainage problems. Develop and implement six year plan for construction of regional and semi- regional drainage facilities. Perform floodplain permit engineering review. Manage the 208 Swale inspection program. Manage Spokane County contract work for billing and UIC inventory. Initiate development of City drainage design manual based upon DOE's Eastem Washington Manual. Detail Budget .Supplies 6,700 Drainage Project 200,000 Transfer for Drainage Portion of Street Projects 150,000 IT Support 2,000 Consulting Services 30,000 Legal 2,500 Contract Services 120,000 Training/Travel/Mileage 7,500 Total Stormwater $ 518,700 56 Fund: 501 Equipment Rental & Replacement Spokane Valley 2004 Budget Equipment Rental & Replacement The Equipment Rental & Replacement Fund (ER &R) accounts for the cost of maintaining and replacing City vehicles and equipment for all City departments. The ER&R fund is an Intemal Service fund. The fund accumulates the resources for vehicle and equipment replacements in the fund. The Funds or Departments using the vehicle or equipment pay the scheduled replacement fee. Replacement funds are being collected on the telephone system, computer network system, desktop computers, and vehicles. Maintenance and service charges for copiers, telephones, intemet are also charged to funds through this department. The fund also finances and administers a fleet of pool cars for use by City departments. Accomplishments for 2003 Instituted a replacement cost schedule for vehicles and IT equipment. Purchased and installed a fixed asset accounting and tracking system. Met funding goals for fixed asset replacement for 2003. Goals for 2004 Setup and administer an accounting system for replacement costs for city equipment Detail Budget Gas, Oil Tires 5,000 Equipment Rental Mnt - Contracted 23,600 Total $ 28,600 57 Fund: 510 Risk Management Fund Spokane Valley 2004 Budget Risk Management Fund The City of Spokane Valley Risk Management Fund is established to account for insurance costs, claims settlement and administration of a risk management safety program. This fund also accounts for the funding of self- insured unemployment claims through the State of Washington and Washington Cities Insurance Authority. Accomplishments for 2003 Reviewed City liability exposure and coordinated coverage with City's insurer, Washington Cities Insurance Authority. Instituted a policy to form background checks and physicals on all new employees. Goals for 2004 Setup and administer an accounting system for a risk management intemal service fund. Detail Budget Liability Insurance Payment Unemployment claims Total Risk Management $ 130,000 7,500 $ 137,500 58 10,270 15,200 9,700 15,000 25,000 5,127 27,000 80,000 11,962 10,000 88,745 $ 218,004 $ 80,000 Department 032 Public Works 059 Building 076 Parks 090 General Government 'Real Estate Excise Tax 1 Schedule software from Recware Mirabeau bridge repair Parks & Recreation Master Plan Parks scheduling software 2 handicap lifts for area pools Leasehold improvements Total Capital Expenditures City of Spokane Valley Capital Expenditures for 2004 Capital Outlay Description Total Computer software: Haestad Methods 10,270 Autodesk Civil Services 15,200 Miscellaneous desktop software 9,700 Vehicle 15,000 Reorganization and storage shelving 25,000 59 5,127 27,000 80,000 11,962 10,000 88,745 $ 298,004 Revenue Source City REET 1' Department 303 Street Fund 304 M3robaau Paint 402 Slonmvattr (toad C0(10110:00 P100c1n, 10111 Avenue - Prefect 2 Dittman Mks to Pines 1,032,000 Park Road - P,o)act 2 50 to Apoteway 021,000 Phta.IMemfMM W@wM Rd. to Pimrs 520.800 Bodes Road Fleconstuction PE 0 RW 1,150,000 Balker Road Bl1d8e Replaedne 1 PE & RW 702,000 Eva:groan Road 10th to 2nd 1,521.000 24th Avenue SFdewatk Project (POMP) 1 88,000 Round Eihntnalion Sarah, Profr5tt; Sulivan Road A 401 Avenue Blanc (RW & CU) 15.700 Rend Pa' e1adi t5aoli T81A EIlTmolkm eg meml: Carnahan 2,569.000 Slpplo 2. 914.000 Verodale Phase 0 2,865,000 Wealhan+oodIOwene 4,083.000 Bums Road 31,000 Mhteleneous Projects 50,000 Miscellaneous Valley Couplet 15,000 Road Replacement Projects 030,000 Consultant Contract 00,000 ConstnaGton In Progress 9.500,000 Drainage Pro(ecle 200 'Reel Edda Exdso Tor 1 — Raul Estate Exdee Tex 2 " Innprovarnont Board (Slate Funds) ""Spokane Region& Transportation Count (Federal Funds) Bridge Replacement Advisory Committee (Federal Fonda) Minboou Point Bond Street Band Donations 8 Grant Proceeds Capitol Dudley Oescrtplton Total Proceeds Total Capital E pendIlures {30,196700 City of Spokane Vtlloy Capital Expenditures for 2004 Proceeds Contributions and Fats BEET 1' RE 2” Arterial SW Shoat Management Pim Foss Sine"'" ERAC•'•'• 260,000 1,072,000 195.000 829,000 55.000 565.003 230.000 012,050 141,000 501,000 348,000 1,173,500 52,000 140,003 15.700 110,001 2,459.000 141,001 2,773,000 204,000 2,701.000 384.000 3,589.000 31,001 50,00D - 15,000 607,000 49,000 114,000 00,000 7,000,000 2.500,001 200,000 7 000 00 430 010 500 0 0 000 - _➢ �! 0 B o,' r 200 000 3 4 000 1 0 _ 000 501 0 Department 303 Street Fund 304 M3robaau Paint 402 Slonmvattr (toad C0(10110:00 P100c1n, 10111 Avenue - Prefect 2 Dittman Mks to Pines 1,032,000 Park Road - P,o)act 2 50 to Apoteway 021,000 Phta.IMemfMM W@wM Rd. to Pimrs 520.800 Bodes Road Fleconstuction PE 0 RW 1,150,000 Balker Road Bl1d8e Replaedne 1 PE & RW 702,000 Eva:groan Road 10th to 2nd 1,521.000 24th Avenue SFdewatk Project (POMP) 1 88,000 Round Eihntnalion Sarah, Profr5tt; Sulivan Road A 401 Avenue Blanc (RW & CU) 15.700 Rend Pa' e1adi t5aoli T81A EIlTmolkm eg meml: Carnahan 2,569.000 Slpplo 2. 914.000 Verodale Phase 0 2,865,000 Wealhan+oodIOwene 4,083.000 Bums Road 31,000 Mhteleneous Projects 50,000 Miscellaneous Valley Couplet 15,000 Road Replacement Projects 030,000 Consultant Contract 00,000 ConstnaGton In Progress 9.500,000 Drainage Pro(ecle 200 'Reel Edda Exdso Tor 1 — Raul Estate Exdee Tex 2 " Innprovarnont Board (Slate Funds) ""Spokane Region& Transportation Count (Federal Funds) Bridge Replacement Advisory Committee (Federal Fonda) Minboou Point Bond Street Band Donations 8 Grant Proceeds Capitol Dudley Oescrtplton Total Proceeds Total Capital E pendIlures {30,196700 City of Spokane Vtlloy Capital Expenditures for 2004 Proceeds Contributions and Fats BEET 1' RE 2” Arterial SW Shoat Management Pim Foss Sine"'" ERAC•'•'• TON Unfilled CITY MANAGER DEI'U CITY MANAGER DEPUTY CITY ATTORNEY COMMUNITY DEVELOPMENT DIRECTOR PUBLIC WORKS DIRECTOR FINANCE DIRECTOR PARKS R RECREATION DIRECTOR CITY CLERK CENTERPLACE MANAGER SENIOR ENGINEER SENIOR ENGINEER SENIOR ENGINEER • TRAFFIC ASSISTANT ENGINEER ENGINEERING TECHNICIAN PLANNING MANAGER - LT PLANNING MANAGER - CURRENT ASSOCIATE PLANNER - CURRENT ASSOCIATE PLANNER - LONG -TERM ASSISTANT PLANNER ASSISTANT PLANNER CODE ENFORCEMENT OFFICER BUILDING OFFICIAL BULGING INSPECTOR 0 BUILDING INSPECTOR 1 PLANS EXAMINER PERMIT SPECIALIST PLANNING TECHNICIAN PUBLC WORKS SUPERINTENDENT RECREATION COORDINATOR ADMINISTRATIVE ANALYST ACCOUNTAN IUUDGET ACCOUNTING MANAGER IT SPECIALIST SENIOR CENTER SPECIALIST DEPUTY CITY CLERK ADMINISTRATIVE ASSISI AN r ADMINISTRATIVE_ ASSISTANT OFFICE ASSISTANT 11 ACCODUI ING TECHNICIAN CONSTRUCTION INSPECTOR Funding Source Poepl^�'� p City of Spokane Valley Proposed 2004 Budgeted Positions 61 Gonural Fond x Tolals 1.0 1.0 0.5 1.0 1.0 4.5 1.0 1.0 0.5 1.0 3.5 1.0 1.0 1.0 1.0 0.5 1.0 5.5 1.0 1.0 0.5 0,5 1.0 1.0 1.0 2.0 1.0 1.0 7.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 9.0 2_0 1.0 1.0 1.0 1.0 2.0 0,0 1.0 1.0 2A 1.0 1.0 1.0 1.0 1.0 1,0 U.4 1.0 1.4 2.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1,0 1.0 1.0 1.0 U.4 2.0 1.0 1.0 1,0 1.0 1.0 1.0 1,0 211 1.0 1.0 1.0 1,0 2.0 1.1.1 1,0 1.0 1.0 1.0 1.0 1.0 1,0 1.0 4.0 2.0 1.0 1.0 1.4 45.0 Street Fund City of Spokane Valley FTE Count by Year Proposed 2004 Budget 2003 2004 20D4 Budget Authorized FTE Proposed Department FTES Additions FTEs Executive & Legislative Support 4.5 - 4.5 Operations & Administrative Services: Deputy City Manager 3.5 3.5 Finance 5.5 - 5.5 Legal 1.0 - 1.0 Human Resources 0.5 0.5 Public Works 7.5 (0.5) " 7.0 Planning & Community Development Planning 8.5 0.5 9.0 Building 7.0 1.0 8.0 Parks & Recreation: Parks Admin 2.0 2,0 Recreation 1.0 - 1.0 Senior Center 1.0 1.0 CenterPlace 1.0 1.0 Street Fund 2.9 (0.1) 2.8 TOTAL 44.9 1.9 46.8 62 " Eliminated City Engineer position and added an Administrative Assistant EXECUTIVE & LEGISLATIVE SUPPORT City Clerk Legislative I Relations A Intergovernmental Coordination Long Range Planning/ GIS COMMUNITY - DEVELOPMENT:: • • Marina Sukup Current Building Code Compliance Dick Denenny Mike Flanigan CITY COUNCIL MEMBERS Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Rich Munson Gary Schimmcts Steve Taylor tiFMi �!ltll?tti�krEi�d` �riPOLICE4� �� • ( Contrail -ir Patrol Investigation Prevention Emergency Management Permits/ Inspections CITY MANAGERICEO Dave Mercier DEPUTY CITY MANAGERIC00 Nina Regan Transportation 1 Planning I �U BLIC.WORKS, Neff kersten r • i t ez tc 1 Capital Improvement Plan Development Engineering Stormwater Transportation Street Neighborhood Maintenance Traffic (Contract) Management CITY ATTORNEY (Contract) 1 PARKS; &' RECREATION Mike Jacksan Parks (Contract) Aquatics (Contract) Recreation Programs Senior Center CenterPlace j^�OP�ERATIONS 8 s 4ADMINISTRATION°,; Nina ReyOr Operations Oversight Finance Legal Contract Administration d Administrative Services Spaane «fi ler COMMUNITY PROFILE AND HISTORY You cannot look to the future if you do not know the past." On May 21, 2002, voters within the City approved incorporation of the City of Spokane Valley, which is the second largest city in the County and the eighth largest city in the State, with approximately 82,005 residents. The City incorporated as of March 31, 2003. The assessed valuation of real property within the boundaries of the City for taxation purposes is estimated for 2004 tax collection to be approximately $4,600,000,000, which does not yet include valuation for personal property, utility and railroad property in the boundaries of the City. Spokane Valley encompasses approximately 38.2 square miles of land area. It has an extensive retail tax base and is home to several major auto dealerships and the Spokane Valley Mall, which includes over 700,000 square feet of gross leasable floor area There are an estimated 5,000 businesses in Spokane Valley with estimated retail sales of 51.5 billion and an assessed value of 54.6 billion. The first permanent settler in the Spokane Valley was Antoine Plante, a retired French- Canadian trapper. Mr. Plante built a cabin near the Spokane River in 1849, from which he operated a small Hudson's Bay Company trading post. Other settlers began arriving in this area between 1865 and 1882. "Firsts" to occur in Spokane Valley include the first settler in 1849, first business and ferry in 1850, the first store and bridge in 1862, the first house in 1866, and the first post office in 1867. All of these "firsts" occurred before the arrival in 1873 of James Glover who was considered the "Father of Spokane." In 1883, the Northern Pacific Railroad opened the west up with the transcontinental railroad. The new railroad, coupled with the discovery of silver in north Idaho, created an influx of people to the Spokane Valley area. Within a few years the Spokane area was connected to the rest of the country by five transcontinental railroads. The next major innovation to Spokane Valley was the introduction of irrigation to the area. Within 20 years 30,000 acres of dry land had been converted into fertile farm land. The first irrigation systems were constructed between 1899 and 1905. The Valley population grew from 1,000 residents at the turn of the century to nearly 10,000 by 1922. During this time apple growing became the predominant agricultural crop with nearly 2 million apple trees being planted by 1912. As the population of the Valley increased, small communities with churches, schools, businesses, community clubs, and other organizations thrived. Prior to World War II, the federal government made a decision to build an aluminum plant in Spokane Valley along the Spokane River. Additionally, the federal government identified a need for warehouse space and facilities to support coastal activities during the war. In 1942, Spokane Valley was chosen as a site for one of theses Inland Supply Depots. The Naval Storage Yards are now the Valley Industrial Park that has 5,000,000 square feet of gross leasable floor area. Rapid growth continued in Spokane Valley throughout the 1950s, 60s, and 70s. Along with this continued growth came concerns regarding the impact of the development on the Valley environment. Citizens' concerns were related to impacts to lakes in the area as well as the aquifer underlying a majority of the Spokane Valley. No protections were put into place to address these issues; sanitary sewers were not required for new construction. Steady residential and commercial growth continued in the Spokane Valley throughout the 80s and 90s. High tech companies followed Hewlett Packard into the Liberty Lake area. Later, some high tech companies moved into the Industrial Park. The State Board of Health threatened to enact a moratorium on new development in 1983, unless sewering of the Valley began. In response, Spokane County developed a wastewater management plan that put into motion construction of a sewer trunk line and a sanitary sewer system was made available to the citizens of Spokane Valley. MAJOR PUBLIC FACILITIES AND PARKS IN SPOKANE VALLEY There are public facilities and a number of parks in the City of Spokane Valley. The Spokane Indians, a minor league baseball team, plays its home games at Avista Stadium, located just inside the city limits on the east side of Havana Street. This stadium is one of the finest facilities in the Northwest League and can seat 7,200 spectators. Situated next door to Avista Stadium is the Spokane County Fair and Exposition Center. The Fairgrounds was expanded in 2003 with the construction of a new covered grandstand that was opened at the 2003 Interstate Fair. Various other shows and events are held throughout the year at the Fairgrounds. Mirabeau Point, situated on 54.5 acres of land, located between Pines Road and Evergreen Road interchanges (north of I -90), along the south bank of the Spokane River, is the City's newest cultural development currently under construction. It has been designed as a multiuse community campus that will provide public, educational, recreational, and cultural activities for its citizens. CenterPlace, a 48,000 square foot facility, will be built to accommodate a senior center, education and business center, and a cultural and performing arts center. Mirabeau Meadows is a 15 -acre parcel of land currently under development and will provide another area for community activities, such as family get - togethers and games, outdoor music, corporate outings, farmers markets, arts and crafts, and other special events in Mirabeau Point Park. Valleyfest, an annual community event that is sponsored by individuals and businesses in our City, will be held on September 20, 2004. 64 Park Name Park Classification Park Size Balfour Community Park 2.8 acres Brown's Community Park 81 acres Castle Community Park 2.7 acres Ed.geclif Community Park 4.8 acres iviirabeau Point Park Community/Regional Park 6.5 acres owned/54.5 total Myrtle Point Natural Area 31.0 acres Opportunity Township Special Use 0.2 acres Park Road Pool Special Use 2.0 acres Sullivan Community Park 10.3 acres Terrace View Community Park 9.1 acres Valley Mission and Valley Mission South & Pool Community Park 27.2 acres Valley Senior Center Special Use 2.0 acres Centennial Trail Trail 7 linear miles The City of Spokane Valley has taken over the operation of a number of parks within the City. Below is a summary of these parks: TEE FUTURE OF SPOKANE VALLEY The potential of Spokane Valley is tremendous, with an adequate tax base and room for expansion of residential, commercial, and industrial growth. Spokane Valley rivals other cities throughout the state in terms of population and significance in the region. Currently, the City contracts with Spokane County for a number of services including police protection, parks maintenance, aquatics, streets, and other public works - related issues. 65 LOCATION The City of Spokane Valley is located in the eastern part of Spokane County adjacent on the east by the City of Liberty Lake and on the west by the City of Spokane and is accessible from I -90, SR 27 and SR 290. Demographics Square Miles Population Housing Units Miles of Paved Streets CITY COUNCIL Mike DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Richard Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember MUNICIPAL SERVICES Law Enforcement The City of Spokane Valley contracts with the Spokane County Sheriff's Office for its law enforcement services. The City also contracts with Spokane County for jail and court services. The Washington State Patrol also provides services on state and interstate highways and as backup for emergencies. Fire Protection Spokane County Fire District 1, the largest District in Spokane County, provides fire protection as well as basic and advanced EMT life support services for the Central portion of the City. The northern portion of the City is served by Spokane County Fire District 9, with the southern portion served by Spokane County Fire District 8. COMMUNITY PROFILE 38.5 Anirn Control 82,005 Animal control services are provided by the 37,867 Spokane County Animal Control 420 Department, and is staffed with Animal Control Officers trained and commissioned by Spokane County Sheriff's Department.. 66 Library Services The Spokane County Library District provides library services to the City. Public Works The City's engineering and roads maintenance is provided by the City's Planning and Public Works Departments. Parks and Recreation The City of Spokane Valley contracts with Spokane County for the maintenance of parks within the community. Recreational Facilities • Balfour Park • Brown Park • Castle Park • Centennial Trail • Fdgecliff Park • Mirabeau • Orchard Park • Park Road Park • Sullivan Park • Terrace View Park and Pool • Valley Mission Park, Pool and Senior Center Educational Services The City of Spokane Valley is served by: • Central Valley School District No. 356 • East Valley School District No. 361 • Spokane School District No. 81 • West Valley_School District No.363 • (7) private schools CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDNANCE NO. AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD OF JANUARY l., 2004 THROUGH DECEMBER 31, 2004 APPROPRIATING FUNDS AND ESTABLISFI NG SALARY SCHEDULES FOR ESTABLISHED POSITIONS. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least sixty (60) clays before the beginning of the City fiscal year beginning January 1, 2004 and ending December 31, 2004; WHEREAS, the City Manager in consultation with the Finance Director and Department Leads has prepared and placed on file with the City Clerk a preliminary budget together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; \ VHEREAS, notice was posted and published on October 24 2003 that the City Council in the City of Spokane Valley would meet and receive public comment in the City Council Chambers prior to the adoption of the budget. WHEREAS, following the filing of the preliminary budget with the City Clerk, notice of the same and a hearing on the budget, the City Council desires to adopt the 2004 budget, including all allowances and appropriations for each fund so that a balanced budget, where appropriations are limited to the estimated revenues, is adopted for the City. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2004 Budget. The budget for the City of Spokane Valley for the year of 2004 is hereby adopted as the balanced budget of the City with appropriations limited to the total estimated revenues of the City. The final budget for 2004 is attached hereto and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes the total estimated revenues and appropriations for each separate fund plus the aggregate total for all such funds are set forth as follows: 67 GENERAL FUND STREET FUND HOTEL/MOTEL FUND The total balance of all funds appropriated for the year is $ Section 2. Positions and Salary Schedules. The various positions and salary ranges for City Employees are attached to this Ordinance as Appendix "A." Section 3. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and the Association of Washington Cities. Section 4. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City ATTEST: PASSED by the City Council this day of , 200_. Chris Bainbridge, City Clerk Approved As To Form: Effective Date: FUND 1 ESTIMATED Stanley M. Schwartz., Interim City Attorney Date of Publication: 68 REVENUE /APPROPRLATI ON Mayor, Michael DeVleming Position Title Grade 2004 Range City Manager Unclassified Deputy City Manager 21 $ 7,020 - $ 9,000 Community Development Director 21 7,020 - 9,000 Finance Director 21 7,020 - 9,000 Public Works Director 21 7,020 - 9,000 Parks and Recreation Director 19 5,686 - 7,290 City Engineer 19 5,686 - 7,290 Planning Manager 18 5,118 - 6,561 Building Official 18 5,118 - 6,561 Senior Engineer 17 4,606 - 5,905 Deputy City Attomey 16 4,145 - 5,314 City Clerk 16 4,145 - 5,314 Senior Planner 16 4,145 - 5,314 Accounting Manager 16 4,145 - 5,314 IT Specialist 15 3,731 - 4,783 Associate Planner 15 3,731 - 4,783 Assistant Engineer 15 3,731 - 4,783 Public Works Superintendent 15 3,731 - 4,783 Accountant/Budget Analyst 14 3,358 - 4,305 Administrative Analyst 14 3,358 - 4,305 Assistant Planner 14 3,358 - 4,305 Building Inspector II 14 3,358 - 4,305 Plans Examiner 14 3,358 - 4,305 GIS Technician 14 3,358 - 4,305 Engineering Technician 14 3,358 - 4,305 Maintenance/Construction Inspector 13 -14 3,022 - 4,305 Recreation Coordinator 13 -14 3,022 - 4,305 Code Enforcement Officer 13 3,022 - 3,874 Building Inspector I 13 3,022 - 3,874 Planning Technician 13 3,022 - 3,874 Deputy City Clerk 12 -13 2,720 - 3,874 Senior Center Specialist 12 -13 2,720 - 3,874 Maintenance Worker II 12 2,720 - 3,487 Administrative Assistant 11 -12 2,448 - 3,487 Permit Specialist 11 -12 2,448 - 3,487 Accounting Technician 11 -12 2,448 - 3,487 Maintenance Worker I 10 -12 2,203 - 3,487 Office Assistant II 10 -11 2,203 - 3,138 Office Assistant I 9 -10 1,983 - 2,824 Recreation Assistant 5 1,301 - 1,668 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Proposed 2004 Salary Schedule 69 Accrual Basis — A basis of accounting in which revenues and expenditures are recorded at the time they occur as opposed to when cash is actually received or spent. Appropriation — A legal authorization granted by the City Council to make expenditures and to incur obligations for a specific purpose. Assessed Valuation — The valuation set upon real estate and certain personal property by the County Assessor as a basis for levying property taxes. Authorised Positions — Employee positions, which are authorized in the adopted budget, to be fined during the Year. Bond — A long -term promise to repay a specified amount (the face amount of the bond) on a particular date (the maturity date). The most common types of bonds are general obligation revenue bonds. Bonds are primarily used to finance capital projects. Budget — A plan of financial activity for a specified period of time (fiscal year or biennium) indicating all planned revenues and expenses for the budget period. Budget Message — The opening section of the budget that provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous years, and the views and recommendations of the Mayor. CITY OF SPOKANE VALLEY Glossary of Budget Terms 70 Capital Improvement — Expenditures related to acquisition, expansion or rehabilitation of an element of t he government's physical plant sometimes referred to as infrastructure. Capital Outlay — Fixed assets that have general value of $5,000 or more and have a useful economic lifetime of more than one year. Capital Project — Major construction, acquisiti or renovation activities which add value to government's physical assets or significantly increase their useful life, also called capital improvements. Capital Projects Fund — A fund created to a.taunt for all resources and expenditures used for the acquisition of fixed assets except those financed by enterprise funds. Contingency — A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services — Services reordered to a government by private firms, individuals, or other governmental agencies. Debt Service — payment of interest and principal on borrowed money according to a predetermined payment schedule, Department -- The basic unit of service responsibility, encompassing a broad mandate of related service responsibilities. Division — Can be a subunit of a department which encompasses a substantial portion of the duties assigned to a department (e.g. Building Division in the Planning and Community Development Department). Encumbrance — The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Expense — Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Face Value — The amount of principal that must be paid at maturity for a bond issue. Fiscal Year — A twelve -month period designated as the operating year for accounting and budgeting purposes in an organization. Full -time Equivalent Position (FTE) — A full-time or part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time person working 20 hours per week would be equivalent of. 0.5 of, a full -time position. Fund — A fiscal entity with revenues and expenses that are segregated for the purpose of carrying out a specific purpose or activity. GAAP — Generally Accepted Accounting Principles. Uniform minimum standards for futon cial accounting and recording, encompassing the conventions, rules, and procedures 71 that define accepted accounting principles. GASB — The Governmental Accounting Standards Board, established in 1985, . is the current standard- setting board for governmental GAAP. General Fund — The principal operating fund of the City used for general governmental operations. Taxes and fees that generally have no restriction on their use support it. General Obligation (G.O.) Bonds — This type of bond is backed by the full faith, credit and taxing power of the government issuing it. Indirect Cost — A cost necessary for the functioning of the organization as a whole, but which cannot be identified with a specific product, function or activity. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, public buildings, and parks). Interfund Transfers — The movement of monies between funds of the same governmental entity. Levy — To impose taxes for the support - of the governmental activities. Long-term Debt — Debt with a maturity of more than one year after the date of issuance. Mission Statement — A broad statement of the intended accomplishment or basic purpose of a program. Modified Accrual Accounting — A basis of accounting in which expenditures are accrued but revenues are accounted for when they become measurable and available. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget — The portion of the budget that pertains to daily operations that provide basic governmental services. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as a statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Program — The smallest organization that delivers a specific set of services. A program may be an entire department; or if a department encompasses significantly diverse responsibilities or large work forces, a single department may be divided into two or more programs. Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body —an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. 72 Revenue — Sources of income financing the operations of government. Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those who pay, for example, sewer service charges. Unreserved Fund Balance — The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Charges — The payment of a fee for direct receipt of a public service by the party who benefits from the service. Vision Statement — A short statement that conveys the big picture of the organization. It is general in scope, not restricting. It answers the question "why?" CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 2, 2003 . City Manager Sign -off: Item: Check all that apply: ❑ consent 0 information 21 old business ❑ admin. report AGENDA ITEM TITLE : Proposed Amendment to Chapter 14.508 — Nonconforming Provisions — Interim Spokane Valley Zoning Code, deleting the 5 -Year amortization requirement for nonconforming Adult Retail Use establishments, GOVERNING LEGISLATION: Spokane Valley Interim Zoning Code new business ❑ public hearing ® pending legislation PREVIOUS COUNCIL ACTION TAKEN: Moratorium on siting new adult businesses; First Reading of Ordinance 03 -097 November 25, 2003 BACKGROUND: The City Council enacted a 6 -month moratorium on siting new adult oriented businesses prior to incorporation (Spokane Valley Ordinance No. 61), On August 26, 2003, the Council extended the moratorium for 6 additional months (Spokane Valley Ordinance No. 76 )_ The Council directed staff and the Planning Commission to review interim regulations and to recommend changes to ensure the community is protected from the secondary effects of adult businesses. On August 14, 2003, Planning Staff briefed the Planning Commission on the current zoning regulations for Adult Retail and Adult Entertainment establishments_ Adult oriented businesses are allowed in the B -3 and B - zones with a minimum of 5 contiguously zoned acres of property. The business must be at least 1000 feet from residentially zoned property, public Libraries, public playgrounds or parks, public or private schools and grounds, nursery schools and daycares, places of religious worship and another adult business. The Zoning Code also requires nonconforming adult retail businesses to relocate to a suitable location or close by September 7, 2004 (amortization requirement), On August 26, 2003, the City Council extended this date one additional year, to September 7, 2005_ On September 11, 2003, Staff presented the following options for the Commission to consider: Option 1. No change to current zoning code standards. Adult Retail businesses would be required to close or relocate at the end of the amortization period, which was extended by City Council to September 7, 2005, Option 2. Delete amortization provisions_ No change to the buffering requirements from sensitive uses, such as churches, schools, day cares, etc. Option 3. Keep amortization requirements but reduce buffering andior open up new zones, such as Industrial, to allow enough sites for potential relocation of Adult Retail businesses. Maps showing 750' and 1000' buffer areas from sensitive uses (schools, churches, playgrounds) were reviewed by the Commission at the meeting. Staff recommended preparing a Zoning Code amendment to implement Option 2. This recommendation is due to concern about forcing adult retail businesses to relocate to new areas that do not currently have such businesses, and unintended impacts that would result from relocation. After discussion, the Planning Commission agreed to proceed with Option 2. The Commission also requested that Staff review the 1000' buffer map to ensure a sufficient number of sites that conform to zoning code standards for siting adult businesses. Staff reviewed the buffer maps and conducted site visits to areas shown on the map show as meeting zoning code standards. The maps are accurate, with all sensitive uses appropriately buffered. On September 25, 2003, a Determination of Nonsignificance (DNS) was issued by the Community Development Department. No comments were received concerning the DNS. On October 9, 2003, the Planning Commission conducted a public hearing to consider Option 2 above. The Planning Commission received 5 letters supporting the proposed amendment and 1 letter opposed. Two individuals testified at the hearing, requesting that the Planning Commission consider restricting hours of operations at the 4 adult retail establishments. On November 18, the Planning Commission's recommended amendment was presented to City Council. The Council requested Staff to prepare information regarding hours of operation for Adult Retail businesses, which are not currently restricted. OPTIONS: The Council may adopt, modify or deny the proposed revision; send the issue back to the Planning Commission for further work; or conduct a public hearing. RECOMMENDED ACTION OR MOTION: Motion to approve Ordinance 03 -097 BUDGET /FINANCIAL IMPACTS: N /A. STAFF CONTACT: Scott Kuhta or Cary Driskell ATTACHMENTS: 1. Draft Ordinance including proposed zoning code amendment. CITY OF SPOKANE VALLEY SPOKANE COUNTY WASHINGTON ORDINANCE NO. 03 -097 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, AMENDING CHAPTER 14.508, NONCONFORMING PROVISIONS, OF THE INTERIM SPOKANE VALLEY ZONING CODE RELATING TO ADULT RETAIL BUSINESSES WHEREAS, the City Council passed Ordinance No. 53, adopting the Spokane County Zoning Code as the Interim Zoning Code for Spokane Valley; WHEREAS, the City Council adopted Ordinance 03 -076 on August 26, 2003 extending the expiration of the amortization schedule adopted in the interim Zoning Code from September 7, 2004 to September 7, 2005; WHEREAS, there currently exists in Spokane Valley four adult retail businesses that would be subject to the provisions of the amortization schedule in the Interim Zoning Code; WHEREAS, after receiving citizen input on whether to continue with the amortization schedule, the City Council does not find there currently exists a substantial need to continue the amortization schedule in the interest of public health, safety and welfare; WHEREAS, the Planning Commission conducted a public hearing on October 9, 2003 to consider the recommended changes contained in Attachment A to this Ordinance; WHEREAS, the Planning Commission made a unanimous recommendation to amend the Spokane Valley Interim Zoning Code 14.508 as contained in Attachment A to this Ordinance; and WHEREAS, the City Council has considered the record developed by the Spokane Valley Planning Commission, as well as the legislative records developed by Spokane County, the City of Spokane in the process of adopting their respective adult retail zoning provisions, and adopts those records as constituting part of the basis in amending the non - conforming provisions relating to adult retail businesses. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Amendment. Chapter 14.508.040 of the interim Spokane Valley Zoning Code is hereby amended as set forth in Attachment A. Section 2. Severability. if any section, sentence, clause, or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this ordinance. Section 3. Effective Date. This ordinance shall be in full force and effect five (5) days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 03 -097 Adult Entertainment Page 1 of 2 Attest: Passed by the City Council this day of , 2003. Christine Bainbridge, City Clerk Approved as to Form: Deputy City Attorney, Cary P. Driskell Date of Publication : Effective Date: Michael DeVleming, Mayor Ordinance 03 -097 Adult Entertainment Page 2 of 2 DRAFT DRAFT CHAPTER 14308 Section: NONCONFORMING PROVISIONS 14.508.000 Procedure 14508.020 Nonconforming Lot 14308.040 Nonconforming Uses 14.508.060 Nonconforming Building and Structures 14508.080 Nonconforming Lot Acquisition by Government Entity 14.508.000 Procedure Determination of nonconforming status of a lot, use, building or structure is an administrative function of the Planning Department. Property owners asserting the nonconforming status of a lot, use, building or structure shall submit such information as the Department deems necessary to substantiate or document the claim to nonconforming status. 14.508.020 Nonconforming Lot A single -family dwelling or a manufactured (mobile) home and customary accessory buildings may be erected or located on a nonconforming lot, on the effective date of this Code or amendment thereto, in any zone in which single- family dwellings or Manufactured (mobile) homes are permitted. A single- family dwelling or manufactured (mobile) home and customary accessory buildings constructed or located on a nonconforming lot shall comply with all provisions of this Code or amendments thereto except provisions for frontage, lot width, density, Section 14.706.100 subsections (2) and (3), building coverage and /or lot area that are generally applicable in the zone in which such nonconforming lot is located. This section shall not apply to those lots, tracts or parcels that have a frontage along a public street of less than thirty (30) feet. 14.508.040 Any - adult=reta on September 7,1999 g- use -by-a -PPf }-the 1?ireeter -ca g-ne -later than September 7, 2003. The -ad inistrative decision m, ,cthc n . - - _ - • - Fied -shall -an Nonconforming Uses d -Nzi. Fi-th kane Coup ir-reversibl c - - ' - 999 precludes r ca^ nable al fativewscs of the subject property. The- administr -ative deci .ion of the Director of a11-be appealebl - . _ 2,041 The44earin y - the -Spek The expansion or extension of a use, which was lawfully established and in existence, and which becomes nonconforming as a result of the adoption of the Spokane Valley Interim Zoning Code on March 31, 2003, shall be considered a legal use and allowed to expand, remodel or rebuild as if the use was a permitted use in that zoning district. The expansion shall be limited to the parcel in existence and platted (or otherwise divided) as of March 31, 2003 for a use (or expansion) that has received approval through the issuance of a building permit or land use approval. The nonconforming use identified in this section shall not be expanded onto adjacent parcels or properties. (City Council Ordinance No. 53, effective March 31, 2003) Chapter 14.508 Page 57 Printed: 9/15/03 Attachment A Any expansion allowed under this section shall meet the applicable development standards for the zoning district that the use is located including, but limited to setbacks, height, landscaping, and off -street parking. This provision does not allow for new nonconforming uses to be established contrary to the provisions of this Code. Exception: this provision does not include the keeping of inherently dangerous mammals and /or inherently dangerous reptiles. Any expansion or extension of these uses shall not be permitted. (City Council Ordinance No. 53, effective March 31, 2003) A nonconforming use that has been abandoned or discontinued for a period of more than one (1) year shall thereafter be replaced by a use that conforms to the regulations of the zone in which the use is located. The term nonconforming use refers to only a single existing use and does not include all uses to which the property could have been put under a prior zoning ordinance or zoning classification. (City Council Ordinance No. 53, effective March 31, 2003) To ensure public safety, a nonconforming determination for the keeping of inherently dangerous mammals or inherently dangerous reptiles shall only be made by the Director of Planning and /or his /her appointee. The nonconforming determination shall be made within sixty (60) days of the adoption of this amendment (Resolution No. 99- 1061). The approval of nonconforming rights shall be based on finding (1) That the animal keeping facility was in existence prior to the adoption of this amendment; (2) the facility was and is licensed by the Spokane County Animal Control Authority according to Spokane County Code Chapter 5.12; (3) That the determination of nonconforming rights shall apply on to the licensed keeper, the mammals and /or reptiles being kept, and the location of the facility; (4) Licensed facility is outside of a radius of 400 feet from a school, daycare center, church and public park as defined in this Code. (Res. No. 99- 1061, dated November 30, 1999). The nonconforming determination shall expire upon one of the following occurrences: (1) Removal or death of such animal(s) and /or reptile(s); (2) The licensed keeper no longer resides at the location of the licensed facility; or (3) Failure to maintain annual license with the Spokane County Animal Control Authority. (Res. No. 99 -1061, dated November 30, 1999) 14.508.060 Nonconforming Buildings and Structures Restoration of a nonconforming building or structure which is damaged by fire, flood, or act of nature shall be initiated, as evidenced by the issuance of a valid building permit within one (1) year of the date of such damage or destruction, and diligently pursued to completion. The Director of Community Development may extend this time period of an additional one (1) year if the applicant can demonstrate that due to circumstances beyond his /her control meeting the initial one (1) year time frame was not possible. Upkeep, repair, and maintenance of nonconforming buildings are permitted. A building or structure not conforming with respect to a legal nonconforming use, height, yard requirements, coverage or density, may be restored in the event of damage, or altered or extended provided that the alteration or extension does not result in further violation of this Code. 14.508.080 Nonconforming Lot Acquisition by Governmental Entity When a municipal corporation or political subdivision of the State of Washington acquires a portion of a lot, tract, or parcel of land and, as a result thereof, reduces said lot, tract, or parcel of land in area and /or frontage by no more than ten percent (10 %) of the minimum requirements of the underlying use within the zone classification, said lot, tract or parcel of land shall be deemed to be a nonconforming lot or tract with respect to area and /or frontage; provided, a nonconforming use status resulting from an acquisition under this section, as opposed to a Zoning Code amendment, shall run with the land, and the status of the nonconforming use shall be perpetual and continuous, absent a subsequent amendment of the Zoning Code, regardless of whether the nonconforming use is actually being exercised or not. Chapter 14.508 Page 58 Zoning Code Printed: 9/15/03 Of Spokane County CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 2, 2003 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business x new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: A Resolution providing for an Interfund Loan from the Street Fund to the General Fund. GOVERNING LEGISLATION: A loan from the Street Fund to the General Fund, to pay for start up costs of our new city, should be formally adopted prior to year end. PREVIOUS COUNCIL ACTION TAKEN: No formal action has been taken by the Council. This item has been discussed several times during the year. BACKGROUND: To provide for cash flow to the General Fund it is necessary for the General Fund to borrow operating funds from the Street Fund. We have anticipated this loan during the current year and have budgeted the first of five payments to repay the loan in the 2004 budget. OPTIONS: The City could borrow these funds from a bank rather than another City fund. However, the paperwork and time involved would be greater if the loan came from outside sources. RECOMMENDED ACTION OR MOTION: Staff recommends Council pass the resolution authorizing the loan. BUDGET /FINANCIAL IMPACTS: The General Fund needs to borrow cash during the current year to pay the start up costs associated with a new city. The Street fund has the cash available to loan to the General Fund. STAFF CONTACT: Ken Thompson ATTACHMENTS A RESOLUTION OF THE CITY OF SPOKANE VALLEY, WASHINGTON, PROVIDING FOR AN JNTERFUND LOAN FROM THE STREET FUND TO THE GENERAL FUND IN AN AMOUNT NOT TO EXCEED S4,000,000. WHEREAS, the City's General Fund requires additional monies in order to meet its expenses until further tax revenues are generated in succeeding years; and WHEREAS, the Street Fund has available monies to loan to the General Fund on a temporary basis at a reasonable interest rate to be repaid over a period of five years. NOW, THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Washington, as follows: Section 1. Interfund Loan Authorization. There is hereby authorized a loan in an amount not to exceed $4,000,000 from the Street Fund to the General Fund. The term of this loan shall be from the date that any funds are transferred through and including December 31, 2008. Interest shall accrue on the unpaid principal amount at the same rate used by the Local Government Investment Pool for deposited funds. The principal amount, plus interest, shall be payable in five equal amounts due yearly on December 31. There shall be no penalty for pre - payment of the loan. Section 2. Severability. If any section, sentence, clause or phrase of this resolution shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or unconstitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Effective Date. This Resolution shall be in full force and effective upon adoption. ATTEST: Approved this day of December, 2003. Christine Bainbridge, City Clerk Approved as to Form: Cary P. Driskell, Deputy City Attorney CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 03-054 City of Spokane Valley Michael DeVleming, Mayor Resolution 03 -053 Interfund Loan from Street Fund Page 1 of 1 Meeting Date: 12/2/03 Item: Check all that apply: AGENDA ITEM TITLE: Spokane County Tourism CITY OF SPOKANE VALLEY Request for Council Action City Manager Sign -off: ❑ consent ❑ old business ❑ new business ❑ public hearing x❑ information ❑ admin. report ❑ pending legislation Interlocal Cooperation Act Agreement For Establishment of Promotion Area. GOVERNING LEGISLATION: CW 35.101.030 and RCW 35.101.040 PREVIOUS COUNCIL ACTION TAKEN: At a previous study session, the City Council was advised of the pending formation of a tourism promotion area. BACKGROUND: The Board of County Commissioners recently received an Invitation Petition to establish a Tourism Promotion Area and have scheduled a Public Hearing on the matter for 5:30 P.M. on Tuesday, December 16, 2003. By statute, such an area can not include property within an incorporated city unless the city has entered into an Interlocal Agreement with the County of jurisdiction. OPTIONS: 1. Postpone any decision until after the public hearing process has been completed. 2. Seek amendments to the terms of the proposed Interlocal Agreement. 3. Agree with the formulation of such area as provided for in the proposed Interlocal Agreement. 4. Disagree with the formulation of such area as provided for in the proposed Interlocal Agreement. RECOMMENDED ACTION OR MOTION: Consideration of the Interlocal agreement at a future Council meeting. BUDGET /FINANCIAL IMPACTS: No direct impact on the city budget. STAFF CONTACT: Stanley Schwartz and Dave Mercier ATTACHMENTS Interlocal Cooperation Act Agreement For Establishment of Spokane County Tourism Promotion Area. DRAFT INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA THIS AGREEMENT ( "Agreement ") dated this day of , 2003, is made and entered into by and among SPOKANE COUNTY a Class A county of the State of Washington ( "Spokane County"); the CITY OF SPOKANE, a municipal corporation of the State of Washington ( "Spokane "); and the CITY OF SPOKANE VALLEY, a municipal corporation of the State of Washington ( "Spokane Valley "), pursuant to the authority of chapter 39.34 RCW and Engrossed Substitute Senate Bill No. 6026 authorizing the establishment of a Tourism Promotion Arca to levy Special Assessments to fund tourism promotion. WINES SETH: WHEREAS, pursuant to the provisions of the Revised Code of Washington, the Board of County Commissioners of Spokane County has the care of county property and the management of county funds and business; and WHEREAS, the 2003 State Legislature of the State of Washington has recognized the importance of tourism promotion in the State of Washington and passed Engrossed Substitute Senate Bill No. 6026 authorizing the establishment of a Tourism Promotion Area by a county to permit the levy of Special Assessments to fund tourism promotion; and WHEREAS, the Operators of Lodging Businesses within the County of Spokane have presented an initiation Petition to Spokane County seeking to have the Board of County Commissioners of Spokane County establish a Spokane County Tourism Promotion Area, specifically including the areas within the jurisdiction of Spokane and Spokane Valley, pursuant to the terms of Engrossed Substitute Senate Bill No. 6026; and WHEREAS, the Initiation Petition submitted to the Board of County Commissioners of Spokane County, Exhibit "A" attached to this Agreement, included: Tourism Promotion Area interlocal Agreement Page 1 of 10 DRAFT (1) A description of the boundaries of the proposed Spokane County Tourism Promotion Arca, including the areas within the jurisdiction of Spokane and Spokane Valle}; and (2) The proposed uses and projects for which the proposed revenue from the Special Assessments levied by the Spokane County Tourism Promotion Area would be dedicated, and the total estimated costs of such uses; and (3) The estimated rate for the Special Assessments to be levied on Lodging Businesses in various Zones within the Spokane County Tourism Promotion Area; and (4) The signatures of the persons who operate Lodging Businesses in the proposed Spokane County Tourism Promotion Area who would pay over sixty percent (60 %) of the proposed Special Assessments levied within the area. WHEREAS, the Board of County Commissioners of Spokane County has the authority pursuant to the terms of Engrossed Substitute Senate Bill No. 6026, to enter into an lnterlocal Agreement with Spokane and Spokane Valley to establish a Tourism Promotion Area, pursuant to the provisions of the Initiation Petition received from the Operators of Lodging Businesses, to include, within the boundaries of the proposed Spokane County Tourism Promotion Arca, the area within the jurisdiction of Spokane and Spokane Valley; and WHEREAS, the Board of Commissioners of Spokane County, has adopted a "Resolution of Intention to Establish a Spokane County Tourism Promotion Area," following a hearing to be held on the day of , 2003; pursuant to the request of an initiation Petition submitted by the Operators of Lodging Businesses within Spokane County; and WHEREAS, on the day of , 2003, the County Clerk of the Board of County Commissioners of Spokane received an Initiation Petition authorized by RCW 35.101.020 from the Operators of Lodging Businesses located within Spokane County requesting the conduct of a public hearing by the Board of County Commissioners of Spokane County, pursuant to the authority of Engrossed Substitute Senate Bill No. 6026, for the purposes of considering the establishment of a Spokane County Tourism Promotion Area to provide funds for tourism promotion in Spokane County; and WHEREAS, on the day of , 2003, the Board of County Commissioners of Spokane County adopted a resolution entitled a "Resolution of Intention to Establish a Spokane County Tourism Promotion Area," for the promotion of tourism promotion within Spokane County, describing the boundaries of the proposed Spokane County Tourism Promotion Area, the proposed uses and projects to which the proposed revenues from Special Assessments levied within the Spokane County Tourism Promotion Area would be dedicated and setting the proposed rates for the Special Assessments to be levied on Lodging Businesses to fund the uses and projects of the Spokane County Tourism Promotion Area, estimating the total cost for the proposed activities and programs for the use of funds received by the Spokane County Tourism Promotion Area, fixing the date, time and place of a public hearing to be held by the Board of County Commissioners of Spokane County to consider the establishment of such a Spokane County Tourism Promotion Area, and directing the giving of notice of such public hearing; and WHEREAS, Resolution No. , entitled A Resolution of Intention to Establish a Spokane County Tourism Promotion Area for the promotion of tourism and convention business within Tourism Promotion Area Intel Agreement Page 2 of 10 DRAFT Spokane County was duly published, and copies thereof were mailed to each Lodging Business in the proposed Spokane County Tourism Promotion Area, as provided by law, and WIIER.EAS, the City Council of the City of Spokane and the City Council of the City of Spokane Valley have by appropriate legislative action, authorized the execution of an Interlocal Agreement with Spokane County to permit the establishment of a Spokane County Tourism Promotion Area to include collection of Special Assessments from Lodging Businesses within their respective jurisdictions, NOW, THEREFORE, for and in consideration of the promises set forth hereafter, Spokane County, Spokane and Spokane Valley hereby agree as follows: 1. Definitions. As used in this agreement, the following terms, unless the context otherwise dictates, shall have the following means: 1.1 "Agreement" shall mean this interlocal cooperation agreement between Spokane County, Spokane and Spokane Valley for the establishment of a Spokane County Tourism Promotion Area by Spokane County as authorized by Chapter 35.101.040 (2) RCW. 1.2 "Lodging Business" means a business located within the Spokane County Tourism Promotion Area that furnishes lodging taxable by the state under chapter 82.08 RCW that has forty (40) or more lodging units. 1.3 "Operator" means the Operator of a Lodging Business, whether in the capacity of owner, general manager, lessee, sub lessee, mortgagee in possession, license or any other similar capacity. 1.4 "Room Revenues" means the gross per- night- charge (nights of stay) imposed for the rental of a room or combination of rooms for Lodging. 1.5 "Special Assessment" means the levy (charge) imposed by Spokane County on the Operators of a Lodging Business within the Spokane County Tourism Promotion Area and subsequently passed on to the guests of the Lodging Business, under the authority of RCW 35.101.050 for the purpose of providing for funding of tourism promotion in Spokane County. 1.6. "Spokane Hotel -Motel Association" means the Spokane Hotel -Motel Association, Inc., a Washington non - profit corporation. 1.7 "Spokane Hotel and Motel Commission" means the Spokane Hotel and Motel Commission, established by Spokane County, whose members are appointed by the Board of County Commissioners of Spokane County, the City Council of the City of Spokane, and the City Council of the City of Spokane Valley to provide recommendations to the Board of County Commissioners of Spokane County on proposed uses and projects of the Spokane County Tourism Promotion Area; pursuant to the provisions of RCW 35.101.130 (1) as provided in this Agreement. 1.8 "Spokane Metropolitan Area" means Spokane County, including the entire areas within the jurisdiction of Spokane and Spokane Valley and the unincorporated area of Spokane County. 1.9 "Spokane County Tourism Promotion Area" means the Tourism Promotion Area created by the resolution of the Board of County Commissioners of Spokane County pursuant to Tourism Promotion Area Interlocal Agreement Page 3 of 10 DRAFT the authority of RCW 35. , as authorized by the resolutions of the City Council of the City of Spokane and the City Council of the Spokane Valley adopting the terms of this Agreement. 1.10 "TPA Manager" shall mean a tourism destination marking organization or other similar organization employed by the Board of County Commissioners to administer the operation of the Tourism Promotion Area. 1.11 "Tourism Promotion" means activities and expenditures designed to increase tourism and convention business, including but not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists, and operating tourism destination marketing organizations. 1.12 "Transient Basis" means the rental of a room or rooms for dwelling, lodging, or sleeping purposes by the Operator of a Lodging Business for a period of thirty (30) consecutive calendar days or less, counting a portion of a day as a full calendar day. 1.13 "Zone" or "Zones" means the distinct geographic subarea or subareas within the Spokane County Tourism Promotion Area as established by resolution of the Board of County Commissioners of Spokane County and as set forth in Exhibit "B" attached to this Agreement. 1.14 "Annual Budget" shall mean the Spokane County Tourism Promotion Area budget for a fiscal year, as adopted or amended by the Board of County Commissioners of Spokane County, after the receipt of a recommendation from the Spokane Hotel and Motel Commission, identifying all estimated revenue from Special Assessments for the fiscal year, and providing for all proposed uses of Special Assessment revenue for the purpose of providing tourism promotion in Spokane County for the ensuing fiscal year. 2. Tourism Promotion Area to be Established by Spokane County. A. It is hereby understood and agreed by Spokane County, Spokane and Spokane Valley that Spokane County, pursuant to the authority of Chapter 35.101.040 (2) RCW, shall establish a `tourism Promotion Area" designated the Spokane County Tourism Promotion Area to include the unincorporated area of Spokane County and the entire area within the corporate limits of Spokane and Spokane Valley. 13. It is hereby understood and agreed by Spokane County, Spokane, and Spokane Valley that the purpose of permitting the Board of County Commissioners and Spokane County to form the Spokane County Tourism Promotion Area under RCW 35.101.040 (2) is to provide revenue to fund tourism promotion within Spokane County which will benefit the Operators of Lodging Businesses in Spokane County, Spokane and Spokane Valley. 3. Le ' of S.ecial Assessments on Lod Tin Businesses within the Spokane County Tourism Promotion Area. A. The Board of County Commissioners of Spokane County will levy Special Assessments on the Operators of Lodging Businesses within the Spokane County Tourism Promotion Area in accordance with the zones and levels of Special Assessments as set forth in Resolution No. B. It is understood and agreed by and between Spokane County, Spokane and Spokane Valley that the Spokane County Tourism Promotion Area shall include the following four (4) zones: Tourism Promotion Area interlocal .Agreement Page 4 of 10 DRAFT Zone A. Zone A encompasses those Lodging Businesses located within the area of the incorporated city limits of the City of Spokane defined as follows: Downtown core bordered by Interstate 90 to the south, Hamilton Street to the east, Indiana Avenue to the north, and Monroe Street to the west. Zone B. Zone B encompasses those Lodging Businesses located within the area of the incorporated city limits of Spokane and the City of Spokane Valley except those Lodging Businesses located in Zone A. Zone C. Zone C encompasses all Lodging Businesses located outside Zones A and B, but within the unincorporated area of Spokane County. Zone D. Zone D encompasses all Lodging Businesses with room revenue under $500,000 per year, situated within the Spokane County Tourism Promotion Area regardless of their specific location. C. It is understood and agreed by and between Spokane County, Spokane and Spokane Valley that the Operators of Lodging Businesses within the Spokane County Tourism Promotion Area operating in the above - described zones will be subject to Special Assessments to be levied as follows: Zone A: $1.50 per room /day Zone B: $1.25 per room/day Zone C: $1.00 per room/day Zone D: $0.50 per room /day D. Any change in the Special Assessment rates for any zone as set forth hereinabove shall be made only by amendment of the resolution by the Board of County Commissioners, with the approval of the City Council of the City of Spokane and the City Council of the City of Spokane Valley. No increase in the Special Assessment rates for any zone or change in the boundaries of any zone shall be made by the Board of County Commissioners of Spokane County except upon the affirmative. recommendation of the Spokane Hotel and Motel Commission. 4. Use of Special Assessment Revenues For the Promotion of Tourism and Convention Business in Spokane County. A. It is understood and agreed that all of the revenues from Special Assessments collected by Spokane County from Lodging Businesses within the jurisdiction of Spokane County, the City of Spokane, and the City of Spokane Valley shall be allocated by the Board of County Commissioners of Spokane County in accordance with the Annual Budget for the Spokane County Tourism Promotion Area. The Spokane Hotel and Motel Commission shall make a recommendation to the Board of County Commissioners on all Annual Budgets. The Board of County Commissioners shall have the ultimate. authority to set and approve all Annual Budgets. B. The revenues from the Special Assessments levied by Spokane County on the Operators of Lodging Businesses situated within the Spokane County Tourism Promotion Area shall be used for the following purposes only: Tourism Promotion Area Interlocal Agrccmcnt Page 5 of 10 DRAFT (1) The funding of all activities and expenditures designed t.o increase tourism promotion and convention business within Spokane County as specified in the Spokane County Tourism Promotion Area Budget. (2) The marketing of convention and business that benefit local tourism and the Lodging Businesses in Spokane County; and (3) The marketing of Spokane County to the travel industry in order to benefit local tourism and the lodging businesses situated within the Spokane County Tourism Promotion Area; and (4) The marketing of Spokane County to recruit major sporting events in order to promote local tourism and to benefit the Lodging Businesses within the Spokane County Tourism Promotion Area. 5. Establishment of the Spokane Hotel and Motel Commission. A. it. is understood and agreed that the Board of County Commissioners of Spokane County shall, pursuant to the authority of RCW 35.101.130 (1) create an eleven (1 1) member Spokane Hotel and Motel Commission to advise the Board of County Commissioners of Spokane County on the expenditure of Special Assessment revenues by the Spokane County Tourism Promotion Area to fund tourism promotion in Spokane County. B. Members of the Spokane Hotel and Motel Commission shall be selected by the Board of County Commissioners of Spokane County, the City Council of Spokane and the City Council of Spokane Valley from a list of nominees prepared by the Spokane Hotel and Motel Association. All nominees for membership on the Spokane Hotel and Motel Commission must be Operators of Lodging Businesses within Spokane County or employed by the Operator of such a Lodging Business. One ex officio member of the Commission may be appointed from the members of the Board of Commissioners of Spokane County; one ex officio member may be appointed from the members of the City Council of the City of Spokane; and one ex officio member may be appointed from the members of the City Council of the City of Spokane Valley. Ex officio members of the Spokane Hotel -Motel Commission may participate in all discussions regarding proposed activities and programs by the Spokane County Tourism Promotion Area for the promotion and marketing of tourism in Spokane County but shall not have voting rights. C. The Board of County Commissioners of Spokane County shall appoint two members, and one ex officio member of the Spokane Hotel and Motel Commission, to represent the County of Spokane; the City Council of the City of Spokane Valley shall appoint two members, and one ex officio member, of the Spokane Hotel and Motel Commission to represent the City of Spokane Valley; and the City Council of the City of Spokane shall appoint four members, and one ex officio member, of the Spokane Hotel and Motel Commission to represent the City of Spokane. Any vacancy, on the Spokane Hotel and Motel Commission, arising from a resignation or other cause, shall be filled by the appointing agency, from the list of nominees prepared by the Spokane Hotel and Motel Association, within 30 days from the date the "vacancy occurs ". D. It is understood and agreed that the initial members of the Spokane Hotel and Motel Commission shall serve staggered terms, with one member serving a one -year term, two members serving for two -year terms, and three members serving for three -year terms. The length of the term for each individual member of the initial Spokane Hotel and Motel Commission shall be chosen by lot at the first Tourism Promotion Area !merlon! Agreement Page 6 of 10 DRAFT meeting of the Commission. Thereafter, all members subsequently appointed to the Spokane Hotel and Motel Commission shall serve for three -year terms. 6. Contract For Management of Spokane County Tourism Promotion Area. A. The Board of County Commissioners shall contract with a TPA Manager. The contract shall be awarded consistent with all applicable Spokane County laws, ordinances and regulations. The contract shall require the TPA Manager to comply with all applicable provisions of law, including RCW 35.101 et al and with all Spokane County resolutions and ordinances as well as all regulations lawfully imposed by the state auditor or other state agencies. B. The TPA Manager will be responsible for administering the activities and programs of the Spokane County Tourism Promotion Area and to prepare an Annual Budget for the Spokane County Tourism Promotion Area to be reviewed and approved by the Spokane Hotel and Motel Commission and submitted to the Board of County Commissioners of Spokane County on or before November 1 of each year. The TPA Manager shall also act as staff to the Spokane Hotel and Motel Commission in conjunction with assisting it in determining what activities and programs to recommend for funding from the Special Assessments. C. The Annual Budget for the Spokane County Tourism Promotion Area shall consist of: (1) A list of the Lodging Businesses subject to Special Assessments and an estimate of the revenue to be received from all such Lodging Businesses; and (2) A statement of the proposed budget for all Spokane County Tourism Promotion Area activities and programs recommended by the Spokane Hotel and Motel Commission to be funded from Special Assessments during the ensuing fiscal year; and D. All Special Assessments received by Spokane County from the Washington State Department of Revenue and any interest therein shall be deposited by Spokane County in a special account. Payments to the TPA Manager will be made as provided for in the agreement between the Spokane County and the TPA manager. Provided, however, no Special Assessment shall be dispersed in any fiscal year until after the adoption of that year's fiscal Annual Budget, Provided further, Spokane County shall not expend in any fiscal year Special Assessments in excess of the approved fiscal Annual Budget. 7. Modification or Disestablishment of the Spokane County Tourism Promotion Area. A. The Board of County Commissioners of Spokane County, by appropriate action, may modify the provisions of the resolution establishing the Spokane County Tourism Promotion Area or provide for the disestablishment of the Spokane County Tourism Promotion Area, after adopting a resolution of intention to such effect. Such resolution of intention shall describe the change or changes proposed, or indicate that it is the intention to disestablish the Spokane County Tourism Promotion Area, and shall state the time and place of a public hearing to be held by the Board of County Commissioners of Spokane County to consider the proposed action. B. If the Operators of Lodging Businesses which pay over forty percent (40 %) of the Special Assessments levied within the Spokane County Tourism Promotion Area file a petition with the Clerk of the Board of Spokane County Commissioners requesting the Board of County Commissioners of Spokane County to adopt a resolution of intention to modify or disestablish the Spokane County Tourism Promotion Area, the Board of County Commissioners of Spokane County shall adopt such resolution and Tourism Promotion Area Tnterlocal Agreement Page 7 of 10 !,HAFT act upon it as required by law. Signatures on such petition shall be those of a duly authorized representative of the Operators of Lodging Businesses in the Spokane County Tourism Promotion Area. in the event of failure on the part of the Board of County Commissioners to honor this request, the participating local governments reserve the right to withdraw from this agreement upon three (3) months notice to the other participating local governments. C.. In the event the resolution proposes disestablishment of the Spokane County Tourism Promotion Area, the Board of County Commissioners of Spokane County shall disestablish the Spokane County Tourism Promotion Area; unless at such public hearing, protest against disestablishment is made by the Operators of Lodging Businesses paying over fifty percent (50 %) of the Special Assessments in the Spokane County Tourism Promotion Arca. 8. Miscellaneous Provisions: A. Duration and Termination of this ArTrcement. This Agreement shall continue in full force and effect until such time as the Spokane County Tourism Promotion Area is disestablished by action of the Board of County Commissioners of Spokane County as provided in Section 7 above. Following termination of this Agreement, Spokane County shall be responsible for utilizing any remaining unallocated revenue from Special Assessments for use for tourism promotion in Spokane County. B. Waiver. No officer, employee, or agent of Spokane County, Spokane, or Spokane Valley has the power, right, or authority to waive any of the conditions or provisions of this Agreement. No waiver of any breach of this Agreement by Spokane County, Spokane, or Spokane Valley shall be held to be a waiver of any other or subsequent breach. Failure of Spokane County, Spokane, or Spokane Valley to enforce any of the provisions of this Agreement or to require performance of any of the provisions herein, shall in no way be construed to be a waiver of such conditions, nor in any way effect the validity of this Agreement or any part hereof, or the right of Spokane County, Spokane or Spokane Valley to hereafter enforce each and every such provision. C. Records. All records prepared, owned, used or retained by the TPA Manager in conjunction with operating or administering the activities and programs of the Spokane County Tourism Promotion Area as provided for under the terms of this Agreement shall be deemed records of Spokane County, Spokane, and Spokane Valley and shall be made available by the TPA Manager upon request to Spokane County, Spokane, or Spokane Valley, State Auditor or their authorized representatives.. D. p erty and Equipment Spokane County Shall be the owner of all property and equipment purchased by the TPA Manager from Special Assessment Revenues. Provided, however, in the event of the termination of the Agreement with the TPA Manager, Spokane County agrees to make the property and/or equipment available to the successor TPA Manager for its use in conjunction with providing similar services. Provided further, in the event of disestablishment of the Spokane County Tourism Promotion Area, all property and equipment purchased by the TPA Manager from Special Assessment Revenues shall be retained by Spokane County and used for any lawful purpose. E. Integration. This Agreement contains all of the terms and conditions agreed upon by Spokane County, Spokane, and Spokane Valley concerning the establishment of the Spokane County Tourism Promotion Area by the Board of County Commissioners of Spokane County and the collection of Special Assessments from Operators of Lodging Businesses within the entire area, including the area within the jurisdictions of Spokane and Spokane Valley. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. The parties have read and understand all of this Agreement, and now state that no representation, Tourism Promotion Area interlocal Agreement Page 8 of 10 DRAFT promise, or agreement not expressed in this Agreement has been made to induce the officials of Spokane County, Spokane, or Spokane Valley to execute this Agreement, E. Severabilityr. In the event any provision of this Agreement shall be declared by a Court: of competent jurisdiction to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining previsions shall not, in any way, be effected or impaired thereby. a Execution of Agreement. This Agreement shall become effective immediately after it is duly adopted by the Board of County Commissioners of Spokane County, the City Council of Spokane, and the City Council of Spokane Valley and shall be Filed with the Count} Auditor of Spokane County, the City Clerk of Spokane, and the City Clerk of Spokane Valley, and the Secretary of State of the State of Washington. I WITNESS WI IEREOF, Ehe City of Spokane, the City of Spokane Valley, and Spokane County have executed this Agreement by their duly authorized officials pursuant to all requirements of law. Attest; Clerk of the Board Approved as to form: Chief Civil Deputy Prosecuting Attorney Attest: City Clerk Approved as to form: Assistant Corporation Counsel BOARD OF COUNTY COMMISSIONERS By: By: Tay: By . CITY OF SPOKANE Mayor Tourism Promotion Area 1ntcrlocaI Agreement Page 9 of 10 1)RAF`I" Attest: City Clerk Approved as to form: Assistant Corporation Counsel CITY OF SPOKANE VALLEY By: City Manager Tourism Promotion Area tnterlocal Agreement Page 10 of 10 Meeting Date: DECEMBER 2, 2003 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing X Information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : OFFICE OF PROFESSIONAL STANDARDS ( INTERNAL AFFAIRS ) GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: NONE BACKGROUND: Informational presentation by Lt Greg Conner to inform the Council of the existing procedures for taking and reviewing citizen complaints and comments as well as the process utilized to conduct internal investigations. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: NONE / INFORMATIONAL BUDGET /FINANCIAL IMPACTS: ALL COSTS COVERED IN EXISTING CONTRACT STAFF CONTACT: CHIEF CAL WALKER, LT GREG CONNER ATTACHMENTS DISPLAY / FLOW CHARTS CITY OF SPOKANE VALLEY Request for Council Action Nature: IA Control 11: Complainant' Name: Race & Sex : Home Address: Telephone: City /State/Zip code: Business Address: Telephone: City/Statc/Zip code: If applicable, list other complainants / witnesses; include address, city, state, zip code and phone number: Member involved: (1) Division: Member involved: (2) Division: Member involved (3) Division: Location of Incident: Date: Complaint Received By: Date/Time: Forwarded for Investigation to: Summary of Incident: Disposition of Complaint or Inquiry: ❑ COURT ISSUE (Criminal-Civil) ❑ INQUIRY - Resolved with Citizen and /or No Further Action Deemed Necessary ❑ COMPLAINT - Service El COMPLAINT - Personnel ❑ WITHDRAWN (date /time) Preliminary Investigation Comments: Routing: COMP -IN Q.FRM Citizen Complaint and Inquiry Form Responsible Shift Commander Responsible Division Commander Office of Professional Standards 1, t:he undersigned, under the penalty of perjury, under the laws of the State of Washington, hereby declare that the above statement and information are true and correct. I also understand that to "Knowingly Make a False or Misleading Statement" as defined by RCW 9A.76.175 is a violation of law. l do / do not authorize the disclosure of my identity to the general public ( circle choice). connpwit.stm OFFICE OF THE SHERIFF SPOKANE COUNTY INTERNAL INVESTIGATION COMPLAINANT/WITNESS STATEMENT (Con fiden t:ial) Signature Date Place (i.e. Spokane County, Washington) I.A. Control 4 Administered 13y ADMR]GHT.FRM LA. Control tt SPOKANE COUNTY S.HERIFF'S OFFICE INTERNAL INVESTIGATIONS RIGHTS / RESPONSIBILITIES OF MIJ?MBERS Compelled Administrative Report /Interview 1. The purpose of this investigation is to determine if misconduct or violations of Rules and Regulations, Policies and Procedures, or any other departmental guidelines has occurred. 2. You have a right to be informed of your status regarding this investigation. You are the accused. 3. You have no right to remain silent. You must truthfully and fully answer all questions -which are directly, narrowly and specifically related to the performance of your official duties. Refusal or failure to do so may result in subsequent disciplinary action up to and including termination. 4. You may have legal counsel or union representation present for consultation if you so desire at your own expense. Reasonable time will be allowed to consult with them. 5. All answers and statements may be used in departmental administrative or disciplinary proceedings and may result in administrative action up to and including termination. 6. All answers and statements made during this interview or in your administrative report cannot be used in any criminal proceeding against you, except for perjury or obstruction of justice charges. 7. This investigation, interview or administrative report is confidential pursuant to the internal Investigation Policy of the Office of the Sheriff Spokane County. In order to ensure that the integrity of the investigation is preserved and that all department rules and regulations are understood and followed, you shall not discuss the allegation or investigation nor allow anyone else to gain access to that information without the expressed authorization of the Sheriff , his designee, or a representative of the Office of Professional Standards. If you are the accused member, you rnay disclose to others that you are the subject of an investigation, and also discuss the rnatter with your supervisor, union representative, and/or your attorney without prior approval. Member's Signature Date Time Date Time 1 1 1 1 1 1 1 Administrative Investigations Supervisor O.P.S. Complaint 6 Case Finding Notice O.P.S. 4 Loudermill 9 1 1 1 1 1 1 1 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 11/25/03 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing x❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Ownership and Occupancy Options for the Valley Police Precinct GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: City staff has been working for months to analyze the factors associated with the construction, allocation of space, owner v. tenant options and operational expenses related to the City of Spokane Valley police force occupancy in the County's Valley Precinct Station on E. Sprague Avenue. Various proposals have been put forward by the City and the County and the purpose of the presentation is to brief the City Council on the contents of the proposals and to solicit feedback. OPTIONS: To be determined RECOMMENDED ACTION OR MOTION: None BUDGET /FINANCIAL IMPACTS: Depend upon the selected course of action. STAFF CONTACT: Dave Mercier and Cal Walker ATTACHMENTS 1) City proposal for acquiring 49% ownership. 2) County counterproposal for selling 56% of ownership. 3) November 18 County proposal letter with leasing option described DOCUMENT FOR DISCUSSION ONLY City of Spokane Valley Summary of Recent Conversations Between County and City Representatives And an Approach for Coming to Closure on Ownership and Occupancy Issues September 25, 2003 Precinct Building Ownership and Occupancy Options Calculating Jurisdictional Investment in the Facility Facility Purchase and Renovation Costs $2,400,000 County Specific Investment (based on unincorporated area population) $ 671,081 [$2,400,000 divided by 428,600 x 119,844 OFM 2003 Estimate] Spokane Valley Specific Investment (based on city limits population) $ 459,197 [$2,400,00.0 divided by 428,600 x 82,005 OFM 2003 Estimate] Combined Investments of the County and Spokane Valley $1,130,278 Related Ownership and Occupancy Issues In previous discussions between County and City Interim representatives, the balance of ownership between the parties was most often associated with the current percentage of the facility occupied by each party at the moment of discussion. The difficulty with _ allocating ownership percentage based on the square footage of current occupancy is that those percentages change based on operational decisions. For instance, a three (3) percent shift in space allocation occurred this summer based on County /City patrol personnel operational decisions. The economic advantage to both parties to redeploy personnel to the strategic advantage of both law enforcement agencies requires flexibility in assignments and the allocation of ownership interest should not be recalibrated with each operational decision. Rather than rewriting deeds based on changing police operational decisions, emphasis should be placed on capturing the appropriate share of facility operation and maintenance expenses based on actual square footage occupied in say six -month intervals. Thus, county and city assigned personnel can be used most strategically and overhead costs shared based on actual occupancy. Other operational issues hang in the balance of a decision on shared ownership. First, which party will be the principal insurer of the premises? Second, which party can best deploy needed repair /maintenance personnel should the need arise. Third, which party arranges for janitorial service? These issues are more easily dealt with if one party owns the majority share of the building. Since the County is self- insured, has a maintenance - crew that can be quickly deployed and has contracted for janitorial services, it appears wise that the County retains 51% ownership and the City acquires 49% ownership. , DOCUMENT FOR DISCUSSION ONLY Shared Ownership Option Combined Investments of the County and Spokane Valley $1J30,278 30,278 County Share of Facility at 51% $ 576,442 City Share of Facility at 49% $ 553,836 City Share Less City Investment: Payment due to County $ 94,639 [$553,836 minus $459,197] Payment Options The $94,639 payment could be amortized over five years. In lieu of annual capital payments to the County, the City could assume an additional share of the operation and maintenance costs equal to the annual payment during the five -year amortization period and thereby liquidate the $94,639 debt. Location Total Building Square Footage Used by City Used by County ''' :. rff.; , = 7- ! - ;i,,F.P : .` t . ''.. 1;i : ".'548" • .x:548 Captains 26 260 0 •{) i . • r . Tr IIC Selg dint ;•4'§: ' . :,; . - ..,:.� • .' ..; . :' "1 1 f0' .: .110 Traffic Corporal 170 85 85 Plop'orty . , ' . 525: °.:;' • .:525: , 0 Lieutenant's offices 297 297 0 Adm r istrative'Sergeati#', ' '- - : A ,' ° i 6.4 0 •1.54. 0 • Property Sergeant 130 130 0 Prdperty Detective : > ., •• • . . : 1'608 ' • .608 0 Roil/Training 784 392 392 Intgt:SileW:' ' • L:. - 308: ' ' ' -154. '154 . Break/Bath • 546 273 273 n j,.r11; :.., l {� u,,,,.: n: _; :,. �; • I� ��t(� � Y� • 7Y�.1 �i J.��'.CJ,.w�,. 1 L .,. . . •'� � :x:,; 1 a.'. ..- �•1Y0J�.'« , :i.'.0. Y.:O i;9�7. File/Work 272 272 0 P -getil ~ : :;{ , _ : �, - - ... .. ;: .1.8.8 " -w, ... 188.:. •.. `0. Garage 2,655 2,655 0 Equprrient. $forage . :. „ .. , ... 147: ..74 : ••74 ,- Property Storage/Department Equipment 64 32 32 ti o; ...d,•.. : = ''' ”...1i �: k C litilUiit'LTe R .vim,. �: sJ = � :.�;:,; � �: r lr� �° ��- 64. �:�.. �,- - :42 „ :�Ir •.,,??.-.4.2.. Conference Room . • 4 420 7'0;>::r:,. 210 : X35 r .. 210 • -, 5 Lockers (men & women) 1,680 1,680 0 Traffic Records .406 203 203 SPRS 64 32 32 AdjmiinIsb tive SeOtetaty . r: • . • , .. :.... 252 -„ • 252 . . 0 Washington Training Committee • 136 68 68 Gt fire t 'l a r tcg.T . Offi_ ':,. ' ” 5$0 . :..- 0 Patrol Sergeants 299 299 0 P•recinct.Equlpment - . - ':420 .': : 420 ,..0 Hallways • 1,986 1,192 794 ,, °... -. ,,.. : - ; "L.•: ::r ....... :.Subtotal , 15;0$1 . :;: `0,090 . 2,942 Dept. of Emergency Management 1,134 0 1,134 •Ir .il. si:it..- .r•...� f, Total Ja 1:�. � � �.. ;-�- .,,'� � -. .. : • ... Total Court (foyer above) = ; i : 2,503 ..• 0. ';';:. 0 .::3.,.1 1'1: 2,503 . • .• ; -- ,. ,GRAND TOTAL 2;f,772. • 1,2.,090 .9,690 AUG -26 -03 04:28 PM SPOK.CNTY.FAC.MAINT. VALLEY SERVICE CENTER (Square Footage /Joint-Use Percentages) 509 477 6447 P_03 City of Spokane Valley use factor - 56% October 7, 2003 To: Dave Mercier, City of Spokane Valley From: Marshall Farnell, Spokane County Re: Precinct building Ownership and Occupancy Options After our meeting on Septernber 25 to discuss Precinct Building ownership and occupancy . options, I presented your discussion draft to the Board of Commissioners. The County respectively disagrees with your proposal. The County purchased and remodeled the Precinct for unincorporated use, prior to the incorporation of the Spokane Valley City. It was purchased and remodeled using $2,400,000 of unincorporated sales tax dollars. At that time the City of Spokane Valley was unincorporated and participated in this purchase. The County is proposing to give the City of Spokane Valley a "credit" for their participation in this purchase. • The County's proposal has not changed since Mark Sterk presented it in November of 2003, except for population and occupancy numbers, which have been updated. The County is • willing to !'sell" the City of Spokane Valley their share of the Precinct based on .current occupancy with a credit for their participation as unincorporated citizens. The payment due to the County is $368,954. The County is willing to operate and maintain the Precinct. The County will bill the City monthly for their proportionate share of operation, maintenance and capital improvements, based on percentage of occupancy. City of Spokane Valley Contribution to Precinct Purchase Facility Purchase and Renovation Costs Divided by Unincorporated Population at Time of Purchase Equals: Per Unincorporated Capita Cost of Facility Multiply by City of Spokane Valley Population Equals: City of Spokane Valley Contribution $ 2,400,000 201,849 $ 11.89 82,005 975,046 City of Spokane Valley Purchase 56% Ownership In Precinct Facility Purchase and Renovation Costs $ 2,400,000 Multiply by: City of Spokane Valley Occupancy 56% Equals: City of Spokane Valley Share of Purchase Cost $ 1,344,000 Less: City of Spokane Valley Contributions $ (975,046) Equals: City of Spokane Valley Payment to Spokane County $ 368,954 l tl ire = •c l �rac� Fr. tip s.- . _ i au t ;��x''t.1 f ... i i ^. t!.... November 18, 2003 OFFICE OF COUNTY CO,SSIONEPS JOHN ROSFOLLEY, 1ST DISTRICT • KATE MCCASL!N, 2 ■ DLSTRICT • PFIILLIP D. HARRIS, 3RD DISTRICT Mayor Mike DeVieming City of Spokane Valley 11707 East Sprague Avenue, Suite 106 Spokane, Washington 99206 Re: Ownership and Occupancy Options for Precinct Building Located at 12710 East Sprague Avenue, Spokane Valley, Washington 99216 1116 WEST BROADWAY AvENuE • SPOc.ANE, WASHINGTON 9926(1 • (509) 456 RECEIVED NOV 2 0 2003 City of Spokane Valley Dear Mayor DeVleining: • For sometime now our respective staffs have been•discussing potential ownership and occupancy options with - regard: to .the•Precinct•Building,(" buil. ding "). The.Boardiof County Commissioners• ("Board") feels it might be helpful in bringing these discussions to completion to set forth those options which are acceptable to the County. As has been discussed in the past, the purchase/remodel of the Precinct Building by Spokane County cost $2,400,000.00. This occurred prior to the incorporation of the City of Spokane Valley ( "City "). Some time in early November 2002, Sheriff Sterk presented certain options to the City for its* ownership or occupancy (lease) of the building. Except for population numbers and occupancy percentages, the County is still agreeable to the options presented by Sheriff Sterk. Under Option No. 1, the County would sell to the City its present 56% occupancy of the building. The purchase price would be S368,954.00. This amount could be paid over a mutually agreeab]e reasonable time frame in equal annual installments. No interest would be charged on the remaining purchase balance under this option. However, interest and an appropriate penalty would be charged on any late annual installment. Interest would be calculated based upon lost interest earnings had the installment payment been timely paid and invested in the Spokane County Treasurer's Investment Pool. .. Under - Option No. 2, Spokane County would lease to the City.its 56% occupancy of the building on a"yearly basis. The lease amount would initially be set for the first calendar year at $9.00 per square foot which represents the amount being charged for comparable Class B space. The $9.00 Mayor Mike DeVleming November 18, 2003 Page 2 per square foot figure would increase annually based upon an agreeable and applicable Consumer Price Index. The City would not actually pay the County rent under this option. Instead the City would receive credit against its proportionate share of the purchase/remodel costs for the building. The City's share of the purchase/remodel costs of the building is $975,046.00. Under this option, the City could at any time switch from its lease to a purchase of the building. In this instance, the cost for purchasing the City's 56% occupancy of the building increase from the initial purchase cost of $368,954.00. The increase in the purchase price would equal all annual lease payments to the date of purchase. The purchase price could be paid over a mutually agreeable reasonable time .frame in equal annual installments. No interest would be charged on the remaining purchase balance under this option. However, interest and an appropriate penalty would be charged on any late annual installment. Interest would be calculated based upon lost interest earnings had the installment payment been timely paid and invested in the Spokane County Treasurer's Investment Pool. The options outlined in this correspondence do not address Maintenance and Operation ( "M &O ") expenses for the building. The County anticipates that actual M &O expenses will be billed monthly to occupants /users of the building on a square foot occupancy basis. As soon as the City selects one of the above options, the Board will direct that its legal counsel prepare appropriate documents. To better assist you in understanding the above options, the Board has enclosed a chart which explains how the various figures referenced in this correspondence were calculated. The Board is more than happy to make County staff available to either you or any other council member to further explain or clarify the chart. Additionally the Board is willing to include this item in the next joint County /City agenda if that might expedite its resolution. Thank you in advance for your timely review and selection of an option as outlined in this correspondence. Very truly yours, John Roskelley, Chair 'r"Si hp D. Hams, Vice Chair M. e i cCas un Commissioner Commissioner Commiss _ner Enclosure: Graph cc w/ encl: Diana Wilhite, Deputy Mayor; Steve Taylor; Gary Schimmels; Rich Munson; Mike Flanigan; Dick Denenny; David Mercier, City Manager City of Spokane Valley Contribution to Precinct Purchase Facility Purchase and Renovation Costs $2,400,000 Divided by: Unincorporated Population at Time of Purchase 201,849 Equals: Per Unincorporated Capita Cost of Facility $11.89 Multiply by: City of Spokane Valley Population 82,005 Equals: City of Spokane Valley Contribution 5975,046 City of Spokane Valley Purchase 56% Ownership in Precinct Facility Purchase and Renovation Costs $2,400,000 Multiply by: City of Spokane Valley Occupancy 56% Equals: City of Spokane Valley Share of Purchase Cost $1,344,000 Less: City of Spokane Valley Contributions $(975,046) Equals: City of Spokane Valley Payment to Spokane County $368,954 STAFF CONTACT: Cary P. Driskell ATTACHMENTS: Draft Ordinance No. 03 -098. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 12 -2 -03 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing XX information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Draft Ordinance on Street Vacations GOVERNING LEGISLATION: RCW 35/9 PREVIOUS COUNCIL ACTION TAKEN: Several previous memos to Council regarding procedural requirements for processing street vacation requests. BACKGROUND: Staff has brought forward several issues on street vacations, including whether the City needed to adopt an ordinance setting forth the procedural requirements of vacating a street, or whether reliance on the RCW was sufficient. It became clear to staff that it would be more advantageous to have a City ordinance. OPTIONS: (1) Choose an option under which the City will charge, if at all, for street vacations. RECOMMENDED ACTION OR MOTION: Staff recommendation is for the Council to choose a payment option, then move this draft ordinance to a first reading. BUDGET /FINANCIAL IMPACTS: Requiring payment for the value of the land would increase city revenues. However, RCW 35.79.030 requires that one -half of the revenue received by the city as compensation for the area vacated must be dedicated to the acquisition, improvement, development and related maintenance of public open space or transportation capital projects in the city. Proposed administrative street vacation ordinance draft — C. Driskell December 2, 2003 Draft 2 CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 03 -098 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, PROVIDING REGULATIONS FOR. THE VACATION OF RIGHTS -OF -WAY. WHEREAS, RCW 35A.47.020 provides statutory authority for cities to vacate public rights -of -way; \VHER,EAS, RCW 35.79 provides a general procedural framework for cities to vacate public rights -of- way; and WHEREAS, the City would Tike to have an ordinance that provides specific guidance to its citizens on the procedural requirements for vacating public rights -of -way. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY, WASHINGTON DOES ORDAIN AS FOLLOWS: SECTION 1 — Purpose and intent. The purpose of this chapter is to establish procedures, notice requirements and fees for the vacation of streets and alleys within the city. This chapter is intended to implement the authority granted to the city by Chapter 35.79 RCW and RCW 35A.47.020 and to conform to their provisions. In case of conflict between this chapter and those statutes, the provisions this Ordinance shall be controlling. SECTION 2 — Initiation of Vacation. The owners of an interest in any real property abutting upon any street or alley who may desire to vacate the street or alley, or any part thereof, may petition the city council. In the alternative, the city council may itself initiate a vacation by resolution. The petition or resolution shall be filed with the city clerk. SECTION 3 — Petition for Vacation. The petition shall be in a form prescribed by the Community Development Director (hereinafter referred to as "the Director" or his or her designee), and shall contain a name, address and telephone number of a representative for the petitioners. The petition shall also discuss the criteria set forth in Section 11 of this Ordinance. The sufficiency of the petition shall be governed by RCW 35A.01.040. SECTION 4 — Petition fees. Every petition for the vacation of any street or alley or any part thereof, shall be accompanied by a fee in an amount established by resolution of the city to defray a portion of the administrative costs incurred in processing the petition and publishing, posting and mailing notices. The fees shall not be refunded under any circumstances. The amount of the petition fees shall be set by Resolution, and the set amount shall be stated in the Master Fee Schedule. SECTION 5 — Survey, vicinity map, plat map and legal description. A. Every petition shall be accompanied by: (1) a survey, (2) a vicinity map showing the general area of the proposed vacation, (3) a plat map prepared and sealed by a professional land surveyor, registered in the state of Washington, indicating the specific parcels abutting the proposed street or alley to be vacated, and (4) an exact legal description of the portion of road to be vacated prepared and sealed by a professional land surveyor, registered in the state of Washington. \\SV- FS11Usersk bainbridgcicbainbridge \Ordinances\strcet vacation ordinance draft 12- 02- 03.rtf Page 1 of 6 Proposed administrative street vacation ordinance draft — C. Drisf:ell December 2, 2003 Draft 2 13. Flagging which indicates the boundaries of the street or alley shall be installed when the survey is conducted. SECTION 6 — Setting of Hearing. Upon receipt of the petition, the fee and all required documents, the City Clerk shall forward the petition and required documents to the Director, who shall determine whether the petition has been signed by the owners of more than two - thirds of the property abutting the part of the street or alley to be vacated. If the petition has been signed by the requisite percentage of such owners, the Director shall bring the petition before the City Council within 30 days of receipt of the petition, and the City Council shall by resolution fix the time when the petition will be heard by the City Council, or a committee of the City Council, which time shall not be more than 60 days nor less than 20 days after the adoption of the resolution. Where the City Council initiates the vacation by resolution, that resolution shall fix the time when the proposed vacation will be heard by the City Council or a committee of the City Council. SECTION 7 — Staff Report. The Director, in conjunction with the Public Works Department shall prepare a report concerning the proposed vacation. The report shall address the criteria (see Section 11) to be considered by the City Council in determining whether to vacate the street or alley, and such other information as deemed appropriate by the Director. In preparing the report, the Director shall solicit comments from the Police Department, and may solicit comments from other governrriental agencies and utility companies having jurisdiction or utilities within the boundaries of the City. The report shall be submitted to the City Council, or the City Council committee hearing the matter and to the representative of the petitioners, not less than five days before the hearing. SECTION 8 — Notice of Hearing. Upon the passage of the resolution fixing the time for hearing the petition or proposal for vacation, the City Clerk, or the Director, acting under direction and supervision of .the City Clerk, shall give not less than 20 days' notice of the time, place and purpose of the hearing by (1) publishing written notice once in the City's official newspaper, (2) posting a placard in a conspicuous place at each cnd of the street or alley sought to be vacated, and (3) mailing written notice to all petitioners at the addresses on the petition and all owners of property abutting the street or alley proposed to be vacated, as shown on the records of the Spokane County Assessor. The Director shall send the same written notice to the representative of the petitioners at the address on the petition. The placards shall be highly visible and at least 11 by 14 inches in size, and shall include a map showing the location of the street or alley proposed to be vacated. SECTION 9 — Protest. If 50 percent or more of the owners of the abutting property file written objections to a City Council- initiated vacation with the City Clerk, prior to the time of the hearing, the city shall be prohibited from proceeding with the vacation. SECTION 10 — Hearing and Committee Report. The hearing on the petition or proposal shall be held before the City Council, or a committee of the City Council, upon the day fixed by resolution or at the time to which a hearing may be adjourned. Following the hearing, the committee shall report its recommendation on the petition or proposal to the City Council, which may adopt or reject the recommendation. If a hearing is held before a committee, it shall not be necessary to hold a hearing before the City Council. SECTION 11 — City Council Decision. Following the hearing and receipt of the committee report, if applicable, the City Council shall determine whether to vacate the street or alley. The determination shall include, but not be limited to, consideration of the following criteria: 11SV -FS I1 Users\ cbainbridgcicbainbridgelOrdinances \street vacation ordinance draft 12- 02 -03.rtf Page 2 of 6 CD A. Whether a change of use or vacation of the street or alley will better serve the public; B. Whether the street or alley is no longer required for public use or public access; C. Whether the substitution of a new and different public way would be more useful to the public; Proposed administrative street vacation ordinance draft — C. Driskell December 2, 2003 Draft 2 D. Whether conditions may so change in the future as to provide a greater use or need than presently exists; and E. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public. If the City Council determines to grant the vacation, the action shall be made by ordinance with such conditions or limitations as the City Council deems necessary and proper to preserve any desired public use or benefit. The ordinance may contain a provision retaining or requiring conveyance of easements for construction, repair and maintenance of existing and future utilities and services. SECTION 12 — Vacation of Waterfront Streets. A. The city shall not vacate a street or alley if any portion of the street or alley abuts a body of water unless: 1. The vacation is sought to enable the City to acquire the property for beach or water access purposes, or launching sites, park, public view, recreation, educational purposes, or other public uses; 2. The City Council, by resolution, declares that the street or alley is not presently being used as a street or alley and that the street or alley is not suitable for any of the following purposes: beach or water access, launching sites, park, public view, recreation, or education; or 3. The vacation is sought to enable the City to implement a plan, adopted by resolution or ordinance, that provides comparable or improved public access to the same shoreline area to which the street or alley sought to be vacated abuts, had the properties included in the plan not been vacated. B. Before adopting an ordinance vacating a street or alley under subsection (A)(2) of this section, the City Council shall: I. Cause an inventory to be compiled of all rights -of -way within the city that abut the same body of water that is abutted by the street or alley sought to be vacated; 2. Cause a study to be conducted to determine if the street or alley to be vacated is unsuitable for use by the city for any of the following purposes: launching sites, beach or water access, park, public view recreation, or education; 3. Hold a public hearing on the proposed vacation in the manner required by Chapter 35.79 RCW and this chapter; and 11 SV- FS11Userslcbainbridgc lcbainbridgelOrdinanceslstrect vacation ordinance draft 12- 02- 03.rtf Page 3 of 6 Proposed administrative street vacation ordinance draft — C. Driskell December 2, 2003 Draft 2 4. include in its written decision a finding that the street or alley sought to be vacated is not suitable for any other purposes listed under subsection (B)(2) of this section, and that the vacation is in the public's interest. C. Notice of the public hearing on the proposed vacation shall be provided in accordance with the notice provisions of Section 8 of this Ordinance, provided, that the City shall also post notice of the public hearing conspicuously on the street or alley sought to be vacated, which notice shall indicate that the area is a public access, that the street or alley is proposed to be vacated, and that anyone objecting to the proposed vacation should attend the public hearing or send a letter to the Director indicating the objection. SECTION 13 - Compensation for vacation. Where a vacation for a street or alley has been initiated by petition, the owners of the property abutting the area to be vacated shall pay to the city, prior to the passage of the ordinance vacating the area, the full cost of any physical closures and /or road repairs required by the Director and OPTION ONE — THE COUNCIL COULD CHOOSE TO NOT REQUIRE ANY PAYMENT ON ANY VACATIONN FOR THE VALUE OF THE PROPERTY OVER AND ABOVE THE COST OF PLACING PHYSICAL CLOSURES AND ROAD REPARIS. OPTION TWO — THE COUNCIL COULD CHARGE THE STATUTORY AMOUNTS, WHICH ARE (1) ONE -HALF OF THE FAIR MARKET VALUE OF THE AREA TO BE VACATED; OR (2) IF THE AREA WAS ACQUIRED AT PUBLIC EXPENSE OR HAS BEEN PART OF A DEDICATED PUBLIC RIGHT -OF -WAY FOR 25 YEARS OR MORE, THE FULL FAIR MARKET VALUE OF THE AREA TO BE VACATED. OPTION THREE — THE COUNCIL COULD CHARGE THE FULL FAIR MARKET VALUE IF THE AREA WAS ACQUIRED AT PUBLIC EXPENSE, BUT CHARGE EITHER NOTHING OR SOME PERCENTAGE BETWEEN 0 - 50% OF THE VALUE IF DEDICATED LESS THAN 25 YEARS, AND BETWEEN 0 — 100% IF DEDICATED MORE THAN 25 YEARS. (Ed. Note - The previous discussion by staff with the Council was about the possibility of setting a dollar threshold, under which a person would not be charged for the property, and over which they would. I am concerned this creates equal protection issues that may not be favorably resolved for us, and MRSC agrees. As such, the Council should choose from one of the three above options.) SECTION 14 - Alternative compensation. Conveyance of other real property acceptable to the City may be made in partial satisfaction of or in lieu of the required compensation for the vacation of a street or alley, whether the conveyance is required to mitigate adverse impacts of the vacation or otherwise. SECTION 15 — Appraisals. A. The Director shall determine the fair market value of the area to be vacated based upon an appraisal from a state- certified real estate appraiser who has an MAI or SRA designation from the Appraisal Institute. To obtain such appraisal, the Director shall present to the petitioners a list of three such certified and designated appraisers from which the petitioners shall select one appraiser. The petitioner shall pay all costs associated with the appraisal. \\SV -FS1\ Users\ cbainbridge \cbainbridge \Ordinanccs\street vacation ordinance draft 12- 02- 03.rtf Page 4 of 6 Proposed administrative street vacation ordinance draft — C. Driskcll December 2, 2003 Draft 2 13. If the Director is not satisfied with the appraisal submitted by the petitioners under subsection A of this section, the Director may order a second appraisal from a state - certified real estate appraiser who has an MAI or SRA designation from the Appraisal Institute. The City shall pay for this second appraisal. The Director shall use the appraisal having the highest value for the area vacated. C. In the event the petitioner proposes to exchange other real property for full or partial consideration of payment to the City, the Director shall determine the fair market value of the real property proposed to be granted or dedicated to the city under Section 14 of this Ordinance, in accordance with the appraisal procedures set forth in this Section. SECTION 16 - Payment of compensation for conveyance. A. After the fair market value of the property to be vacated has been determined in accordance with Section 15 of this Ordinance, the Director shall notify the representative of the petitioners of the amount of compensation required for the area to be vacated. The required payment shall be delivered to the Director who, upon receipt of the payment, shall transmit it to the City Director of Finance. 13. At least one -half of the received compensation shall be dedicated to the acquisition, improvement, development and related maintenance of public open space and/or transportation capital projects within the City; provided, that all compensation for the vacation of streets and alleys which abut a body of water shall be deposited in a fund designated for the sole purpose of acquiring additional beach or water access, additional public view sites to a body of water, or additional launching sites. Any compensation received by the city which is not dedicated to public open space or transportation capital projects or to the acquisition of additional water access, view sites or launching sites, shall be deposited into the street fund. The City Finance Director shall make a written report of the payment to the City Council. C. if the petitioners have been authorized to deliver an instrument granting or dedicating to the City property in addition to or in lieu of a cash payment pursuant to Section 14 of this Ordinance, the Director may, at the petitioner's expense, obtain a policy of title insurance insuring title of the conveyed property in the city. Upon the Director' receipt of such policy, the Director shall transmit the policy to the city council. SECTION 17 - Recording of ordinance. A certified copy of the ordinance vacating a street or alley or part thereof, shall be recorded by the City Clerk in the office of the Spokane County Auditor. SECTION 18 — Severability. If any section, sentence, clause or phrase of this ordinance, or any regulation, rule or order adopted pursuant to the authority thereof be determined invalid or unconstitutional, it shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. SECTION 19 — Effective date. This ordinance shall be in full force and effect five (5) days after publication of this ordinance or a summary thereof in the official newspaper of the City as provided by law. MV-FS 11UserslcbainbridgelcbainbridgclOrdinanceslstreet vacation ordinance draft 12- 02 -03.rtf Page 5 of6 Proposed administrative street vacation ordinance draft — C. Driskell December 2, 2003 Draft 2 ATTEST: PASSED by the City Council this day of December, 2003. Christine Bainbridge, City Clerk Approved as to form: Cary P. Driskell, Deputy City Attorney Date of publication: Effective date: Michael DeVieming, Mayor ASV- PSIl Users\ cbainbridge lchainbridgelOrdinanccs\strcct vacation ordinance draft i2- 02 -03.rtf Page 6 of 6 To: Council & Staff From: City Manager Re: Draft Schedule for Upcoming Council Meetings December 9, 2003 —NO MEETING DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of November 26, 2003 2:45 p.m. Please note this is a work in progress; items are tentative December 4, 2003; 5:30 p.m. Celebration of Lights, Community Christmas Tree Lighting; University Mall Parking Lot December 9 — 13, 2003 National League of Cities (NLC) Congress of Cities. Nashville. Tennessee December 16, 2003 Study Session 6:00 p.m. !due date Dec 5] 1. Wastewater Issues Discussion —Neil Kersten (20 minutes) 2. First Touch: Proposed Sewer Ordinance Discussion — Stanley Schwartz (15 minutes) 3. Police Station Occupancy Agreement - Dave Mercier (20 minutes) 4. Legislative Issues — Steve Taylor (20 minutes) 5. Spokane Transit Authority Presentation — (30 minutes) 6. Boards and Commissions/Committee Appointments — Mayor DeVleming — (5 minutes) 7. Fire District Annexation Issues — Nina Regor (15 minutes) 8. Advance Agenda Additions — Mayor DeVleming (5 minutes) 9. City Manager Comments — Dave Mercier (10 minutes) TOTAL MINUTES: 140 Max mtg time: 120 minutes December 23, 2003 Regular Meeting 6:00 p.m. [due date Dee 12] 1. Proposed Franchise Ordinance 03-085 for One - EIGHTY Networks, Inc. — Second Reading - Cary Driskell [5 minutes] 2. Proposed Towing Ordinance — First Reading — Cary Driskell [5 minutes] 3. Proposed Sewer Ordinance — First Reading [10 minutes] 4. Proposed Flood Plain Ordinance — First Reading [10 minutes] 5. Proposed Street Vacation Ordinance — First Reading [10 minutes] 6. Administrative Reports: [no public comment] a. Proposed Stormwater Ordinance Discussion — Stanley Schwartz [15 minutes] b. Council Retreat Planning — Dave Mercier [15 minutes] c. Sidewalk Ordinance Discussion — Stanley Schwartz [15 minutes] d. Design Built Operation (.DBO) Discussion — Dave Mercier [15 minutes] e. Draft MOU re STEP Agreement —Neil Kersten [15 minutes] f. Spokane Transit Authority 1-IUB (pending date confirmation) [20 minutes] g. Library Report — Nina Regor [ 10 minutes] h. Probation Report — Cary Driskell [10 minutes[ 7. Information Only: [no public comment] Status of Previous Public Comments/Concerns Planning Commission Minutes Department Monthly Reports [estimated meeting time: 155 minutes* ] Advance Agenda — Draft Pagc 1 of 3 Revised: 11/26!2003 2:40 PM December 30, 2003 - NO MEETING Januarys 6, 2004, Study Session 6:00 p.m. January 13, 2004 Regular Meeting 6:00 p.m. [due date Jan 2] 1. Mayor Appointments /Council Confirmation: Cable Advisory Board 2. Proposed Towing Ordinance — Second Reading 3. Proposed Street Vacation Ordinance — Second Reading 4. Proposed Sewer Ordinance — Second Reading 5. Proposed Flood Plain Ordinance — Second Reading 6. Proposed Ordinance Adopting Municipal Code — First Reading 7. Motion Consideration: Set Public Hearing for Adopting Municipal Code for Feb 8. Administrative Reports: [no public comment] a. Hotel/Motel Grant Proposals for 2004 b. Stormwater Presentation 9. lnfomation Only: [no public comment] Status of Previous Public Comments /Concerns Minutes of Planning Commission Tentative: January 15, 2004, 3 — 5 p.m., Joint Meeting: Council and Planning Commission Januarys 20, 2004, Study Session 6:00 p.m. [due date Jan 9] 1. Adult Entertainment Hours of Operation Discussion - Cary Driskell (20 minutes) 2. Council Check in — Dave Mercier (10 minutes) 3. Advance Agenda Additions — Mayor DeVleming (5 minutes) 4. City Manager Comments — Dave Mercier (10 minutes) January 27, 2004 Regular Meeting 6:00 p.m. [due date Jan 16] 1. Proposed Stormwater Ordinance First Reading 2. Motion Consideration: Approval of Hotel/Motel Grant Proposals for 2004 3. Administrative Reports: [no public comment] 4. Information Only: [no public comment] Status of Previous Public Comments /Concerns Minutes of Planning Commission January 28 and 29, 2004 City Legislative Action Conference, Olympia, WA February 3. 2004, Study Session 6:00 p.m. 1. Council Check in — Dave Mercier (10 minutes) 2. Advance Agenda Additions — Mayor DeVleming (5 minutes) 3. City Manager Comments — Dave Mercier (10 minutes) Advance Agenda — Draft Revised: 11/26(2003 2:40 PM [due date Dec 26] TOTAL MINUTES: Max mtg time: [estimated meeting time: 145 minutes* ] [due date Jan 23] [5 minutes] [10 minutes] [10 minutes] [10 minutes] [ 10 minutes] [5 minutes] 10, 2004 [5 minutes] [60 minutes] [30 minutes] TOTAL MI 1JTES: 45 [estimated meeting time: minutes* ] 120 minutes Max mtg time: 120 minutes [15 minutes] (10 minutes] TOTAL MINUTES: Max mtg time: 120 minutes Page 2 of 3 February 10. 2004 Regular Meeting 6:00 p.m. [due date Jan 30] 1. PUBLIC HEARJNG: Adoption of Municipal Code [10 minutes] 2. Proposed Ordinance Adopting Municipal Code — Second Reading [5 minutes] 3. Proposed Stormwater Ordinance — Second Reading [10 minutes] 3. Administrative Reports: [no public comment] 4. Information Only: [no public comment] Status of Previous Public Comments /Concerns Minutes of Planning Commission [estimated meeting time: minutes* ] February 17, 2004, Study Session 6:00 p.m. [due date Feb 6] 1. Council Check in — Dave Mercier (10 minutes) 2. Advance Agenda Additions — Mayor DeVleming (5 minutes) 3. City Manager Comments — Dave Mercier (10 minutes) TOTAL MINUTES: Max mtg time: 120 minutes February 24, 2004 Regular Meeting 6:00 p.m. 1. Administrative Reports: [no public comment] 2. Information Only: [no public comment] Status of Previous Public Comments /Concerns Minutes of Planning Commission [* estimated meeting time does not include time for public comments] [due date Feb 13] [estimated meeting time: minutes* ] Advance Agenda — Draft Page 3 of 3 Revised: 11/26/2003 2:40 PM