2003, 04-24 Study SessionCITY COUNCIL WORKSHEET— STUDY SESSION
NOTE: AT COUNCIL STUDY SESSIONS, THERE WILL BE NO PUBLIC: COMMENTS, EXCEPT COUNCIL
RESERVES THE RIGHT TO REQUEST INFORMATION FROM THE PUBLIC AND STAFF AS APPROPRIATE
CITY HALL AT REDWOOD PLAZA
11707 East Sprague Avenue, First Floor
Spokane Valley, Washington
Study loon Agenda. April 24.:003
CITY OF SPOKANE VALLEY
Thursday, April 24, 2003, 6:00 p.m.
SUBJECT DISCUSSION LEADER ACTIVITY DISCUSSION GOAL
Public Works Dick Thiel Street obstruction permit fees and standards Consensus
(15 minuutes)
Council Stan McNutt Governance coordination manual (one hour) Consensus - Agenda 5/13?
•
m
, D.T.
c S Qy " 4/10/03
REVIEW OF COUNTY "OBSTRUCTION" (ROW) PERMITS
(for Council Study Session 4/24/03)
(See attached County permitting documents and fee schedule)
County estimates staff of approx. 4 FTE needed to administer ROW
permits for Spokane Valley.
County estimates approx. 2,500 permits issued per year.
From attached fee schedule, income is estimated to average $30 /permit =
$30 x 2,500 = $75,000 annually.
Inspection requirement for larger utility jobs, such as street -long water
and sewer work, is placed on the permittee, who pays these costs to the
contract inspector and not to the County. Actual income to the County,
therefore, could average less than $30 /permit.
Cost of 4 FTE = (approx.) 4 x $50,000 x 1.35 for direct benefits = $270,000,
not including any allowance for overhead expense such as office space,
equipment and supplies. Therefore, County may be subsidizing their ROW
permit program as much as $200,000, not including indirect costs.
Assuming City can run program with only 3 FTE, direct cost would be =
(approx.) 3 x $50,000 x 1.35 = $202,500. This equates to an average cost
per permit of $202,500 - 2,500 = $81 required revenue on the average for
the program to be self - supporting.
lf.the City charged $50 /hr. for inspection (current City fee schedule) and
the average permit required 0.5 hours to inspect (revenue of $25 /permit),
the permit application fee (not including inspection) would have to
average $56 for the City program to be self - supporting.
Assuming that the net hours available annually per employee are 1,500
(after deducting time for vacation and sick leave, administration and
training, overhead etc.: for the program to be self - supporting and charge,
on the average, a $56 application fee + $25 inspection fee, the
administrative time available for City staff would have to average [(3 FTE x
1,500) _ 2,500] — 0.5 = 1.3 hours /permit for processing and review, and 0.5
hours /permit for inspection.
These are reasonable assumptions, were the program not seasonal. The
seasonal nature of this kind of permitting in this climate would suggest
either use of seasonal help, if qualified help were available, or internal
adjustments in the regular staff workload to accommodate the heavy late -.
spring to early fall workload peak.
POLICY QUESTIONS
2. Is the City willing to hire additional staff, at least seasonally if
qualified staff can be found on this basis, to operate the program
responsibly?
6. Do their contractors need to bond and file insurance certificates
also (as the current City draft ordinance requires)?
7. Should utilities be allowed to fax in applications, and receive
remote approval, after their accounts have been established?
3. Should all inspections be performed by City staff so staff can be
responsive to expectations of permittees, residents and
Councilmembers? Or should permittee be allowed to submit
his /her inspection results?
D.T.
4/10/03
1. Does the City want to subsidize this program, or should it be self -
supporting?
4. Will Council support an average permit application fee of $50 when
most of the County's are only $10, or occasionally, $30?
5. Should the City provide utilities the option of paying monthly per
billed amounts, if the utility will sign an agreement to pay monthly
(County charges $100 for this agreement) and they post a single
bond?
DIVISION OF ENGINEERING AND ROADS
wcaef
1\\--
Tcs trY\d( A
e_Ae c
k or
—afp r OactA /swcut,e_s
F
Approach permits - $30.00 ($10.00 permit/S20.00 inspection)
Construction permits - $10.00 + inspection
Water permits - $10.00 ± inspection.
Flood. Plain permits - $30.00
Electric permits - $10.00 + inspection
Gas main permits - $:1.0.00 + inspection
Gas service permits - $30.00
Telephone cable permits - $10.00 + in.spection.
Telephone service permits - $30.00
Street obstruction for side sewer service - $10.00
Spokane County Permit Fees
Spokane County Performance Bonds
Curb cut - $500.00
Culvert installation - $100.00
208 swaleldrainage ditch - $1000.00
Flood plain (elevation certificate) - $300.00
A. DIVISION OF THE PUBLIC WORKS DEPARTMENT
1026 W. Broadway Ave. • Spokane, WA 99260 -0170 • (509) 477 -3600 FAX: (509) 477 -7655 (2nd Floor) 477 -7478 (3rd Floor) • TDD: (509) 477 -7133
•
Proposed "Governance Coordination Manual"
4 242003
SO lane
•
Resolution No.
Adopted April , 2003
Governance Coordination
Manual
A Comprehensive Collection of Meeting Rules,
Coordination Procedures, Administrative Public
Hearing Procedures, and Applicable References from
the Revised Code of Washingto
Proposed "Governance Coordination Manual"
4/24/2003
To the Spokane Valley City Council
Resident voters cast their ballots in favor of incorporation of the new City of Spokane Valley
under the Council - Manager form of government, effective march 31, 2003. Following their
election to office, the Interim City Council of Spokane Valley adopted initial Rules of
Procedure to provide citi it structure to their proceedings on behalf of the local citizenry.
Time now allows for the refinement and improvement of those initial rules of self -
gos ernance. In composing this "second generation" Governance Coordination Manual, we
considered the difficulty citizens and elected officials might encounter in learning how to
effectively participate in the process of local government policy making and in interacting
with each other in a civil fashion as we move forward. Wtc recognized that the
responsibilities of governing well require that we develop a w• rkable pla'14 for dealing
effectively with the complexities of the laws, rules and regulatio s we must sen a while
trying to presen the public's health, safety and welfare. Our , earchikll vealed that
many proven standards and practices exist providing reasonable gui nce on ow to conduct
representative government. Unfortunately, those good example are scatterd in a number of
resources and references.
The Governance Coordination Manual, which comes before you in the form of this
Resolution and its attached exhibits, represents our best efforts at incorporating helpful
standards and practices into a single document for ease of reference by the entire
community. It is a comprehensive collection of meeting rules, coordination procedures,
administrative references, committee guidelines and public hearing procedures. Included
also are relevant sections of the Revised Code of Washington that relate to the Council -
Manager Plan for local government, City Council policies that guide public participation,
along with several related appendices.
We believe that this manual can be a . aluable resource for Spokane Valley citizens. the City
Council and the administrative branch as we continue to work together for the most effective
and efficient local government w e can operate.
Not surprisingly, the good attorneys we rely on for legal guidance want everyone to know
that these rules are not intended to be construed to invalidate any action of the City Council
w hich is otherwise in compliance with applicable law.
Our recommendation is that the members of the City Council and the Administration be
familiar with the contents of this manual and keep it close at band.
Respectfulty submitted:
Mike DeVleming Dick Denenny Mike Flanigan
Mayor Councilmcmber Councilmember
David 1%Icrcict
City Manager
Stan McNutt
Dep.City Mgr.
•
Proposed "Governance Coordination Nlanual"
4.24!2003
RESOLUTION NO.
A RESOLUTION OF THE CITY of SPOKANE VALLEY WASHINGTON, SETTING
RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS, PUBLIC HEARINGS,
LEGISLATIVE PROCESS AND PUBLIC COMMENTS OR COMPLAINTS
WHEREAS, the City Council desires that all Council meetings be open and responsive to
the public; and
WHEREAS, such meetings should be carried out with efficiency and uniformity in the
manner of Council and public participation; and
WHEREAS, written rules of procedures best assure an atmosphere conducive to said
efficiency and uniformity and that no member of the Council or public need be
embarrassed in the exercise of his/her right of free expression,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY
DOES RESOLVE AS FOLLOWS:
SECTION 1. There is hereby adopted by reference, CITY of SPOKANE VALLEY
GOVERNANCE COORDINATION MANUAL dated , 2003, and
attached hereto as Exhibit "A ".
ADOPTED by the City Council of the City of
meeting of the City Council on the day of 11 2003.
Attest: Approved as to form:
CityClerk City Attorney
iii
Mayor
alley,Washington at the regular
Proposed "Governance Coordination Manual"
4'24!2003
Exhibit A Contents
TABLE OF CONTENTS
ARTICLE 1 - COUNCIL MEETINGS 1
1.1.1 Council Meetings - Time and Location 1
1.1.2 Council Meetings - Open to the Public 1
1.2 Election of Officers 1
1.3 Presiding Officer 2
1.4 Quorum 2
1.5 Attendance, Excused Absences 2
1.6 Special Council Meetings 2
1.7 Council Material 3
1.8 Council Packets 3
1.9 Council Meeting Agenda / Consent Agenda 3
1.10 Study Sessions and Workshops 4
1.11 Telephone Tree 5
1.12 "Three Touch principle" 5
1.13 City Manager 5
1.14 City Clerk - Minutes - Public Information Access 5
1.15 City Staff-Attendance at meetings 6
ARTICLE 2 - DUTIES AND PRIVILEGES OF MEMBERS 6
2.1 Forms of Address 6
2.2 Seating Arrangement 6
2.3 Dissents and Protests 7
2.4 Filling Council Vacancies 7
ARTICLE 3 - COUNCIL PROCEDURES 7
3.1 Rules of Order 7
3.2 Motions 7
3.3 Order of Business 8
3.4 Adjournment Due to Emergency or Disruption 10
3.5 Permission Required to Address the Council 10
3.6 Voting and Tele/video conferencing 10
3.7 Enacted Ordinances, Resolutions and Motions 12
3.8 Ordinances 12
3.9 Resolutions 13
3.10 Reconsideration 13
3.11 Legislative Process, Preparation., Introduction and Flow of Ordinances, Resolutions and Motions 14
3.12 Complaints and Suggestions to Council 14
3.13 Photographs, Motion Pictures, Video Tape - Permission Required for Artificial illumination 15
3.14 Audio Recordings of Meetings 14
iv
Proposed "Governance Coordination Manual"
4/24/2003
TABLE OF CONTENTS, Continued
SOcikane
Valley
ARTICLE 4 - COMMITTEES, BOARDS & COMMISSIONS 15
4.1 Committees 15
4.2 Council Relations with Boards, Commissions and Council Citizen Advisory Bodies 15
ARTICLE 5 - RELATIONS WITH CITY MANAGER & ADMINISTRATION 16
5.1 Role of the City Manager 16
5.2 Administrative Interference by Councilmembers 16
5.2.1 Informal Communications Encouraged 16
5.3 Administrative Complaints Made Directly to Individual Councilmembers 17
5.4 Administrative Complaints — "Best Practice" 17
ARTICLE 6 - PUBLIC HEARING PROCEDURES 18
6.1 Appearance of Fairness Doctrine 18
6.2 Actions for a Public Hearing 20
ARTICLE 7 — USE OF RULES 27
7.1 Purpose /7
7.2 Use /7
7.3 Public Use or Reliance Not Intended 27
Exhibits and atachments:
Exhibit A - Telephone Tree Memo 28
Exhibit A -2 Telephone Tree for Council / Manager Chart 29
Exhibit A -3 Parliamentary Procedure at a Glance 30
Exhibit A-4 Legislative Process Flow Chart 31
Exhibit A -5 Committee Structure and Rules 32
Exhibit A -6(1) Task Force/ own Hall Meetings General Model 35
Exhibit A-6(2) Multi- Agency Coordination Task Force Model 36
Exhibit A -7 Citizen's Task Force General Model Chart 37
Exhibit A - Revised Code of Washington, 35A.13, Council/Manager Plan 38
Exhibit A -9 General Policy Resolution of Core Beliefs......... 47
Proposed "Governance Coordination Manual"
4/24/2003
Exhibit A — City Council Rules of Procedure
ARTICLE I - COUNCIL MEETINGS
1.2 Election of Officers. Procedures for electing officers are as follows:
b )
spa-
1.1.1 Council Meeting - Time and Location. All regular meetings of the City Council shall
be held at the times and locations specified by applicable ordinances and resolutions of
the Council.
1.1.2 Council Meetings - Open to the Public. All meetings of the City Council and of
committees thereof shall be open to the public, except as provided for in RCW 42.30. 110
or RCW 42.30.140.
(a) Biennially, at the first meeting of the new Council, the members thereof shall
choose a presiding officer from their number who shall have the title of Mayor. In
addition to the powers conferred upon him/her as Mayor, he/she shall continue to
have all the rights, privileges and immunities of a member of the Council. If a
permanent vacancy occurs in the office of Mayor, the members of the Council at
their next regular meeting shall select a Mayor from their number for the
unexpired term. Following the election of the Mayor, there shall be an election for
a Deputy Mayor. The term of the Deputy Mayor shall run concurrently with that
of the Mayor. (RCW 35A.13.030)
The election for Mayor shall be conducted by the City Clerk. The City Clerk shall
call for nomination. Each member of the City Council shall be permitted to
nominate one (1) person, and nomination shall not require a second. A nominee
who wishes to decline the nomination shall so state at this time. Nominations are
then closed. The election for DeputyMayor shall be conducted by the Mayor, and
nominations shall be made in the manner previously described for the election of
the Mayor.
(c) Except when there is only one (1) nominee, election shall be by written ballot.
Each ballot shall contain the name of the Council member who cast it. The City
Clerk shall publicly announce the results of the election. Thereafter, the City
Clerk shall record the individual votes by council members in the minutes of the
meeting.
(d) In the event the Council is unable to agree on a Mayor by majority vote of
members present, the Office of Mayor shall be temporarily filled by an Acting
Mayor. Ties shall be resolved in a contest by chance. The office of Acting
Mayor shall be filled by the Council member who just previously served as
Deputy Mayor, or if such person is not a member of the Council, the Council
member with the next highest seniority. The Acting Mayor and Acting Deputy
Proposed "Governance Coordination Manual"
4,"24/2003
Mayor shall continue in office and exercise such authority as is described in
RCW 35A.13 until the members of the Council agree on a Mayor, at which time
the role of Acting Mayor and Acting Deputy Mayor shall cease and terminate.
.14.44/1.4;
a
1.3 Presiding Officer. The Mayor shall preside meetings of the Council and be recognized
as the head of the City for all cuemonial purposes. The Mayor shall have no regular
administrative or executive duties.1n case of the Mayor's absence or temporary disability,
the DeputyMayor shall act as Mayor during the continuance of the absence. In case of the
absence or temporary inability of the Mayor and Deputy Mayor, an acting Mayor Pro
Tempore selected by members of the Council shall act as Mayor during the continuance
of the absences. The Mayor, Deputy Mayor (in the Mayor's absence) or Mayor Pro Tem
are referred to as "Presiding Officer" from time -to -time in these Rules of Procedure.
1.4 Quorum. At all meetings of the Council, a majority of the Council members who hold
office, shall constitute a quorum for the transaction of business. A lesser number may
adjourn from time -to -time, provided that written notice of said adjournment be posted on
the exterior Council Chamber doors per RCW 42.30.090. Council meetings adjourned
under the previous provision shall be considered regular meetings for all purposes.
(RCW 35A.13.170, 35A.12.120)
1.5 Attendance, Excused Absences. RCW 35A.12.060 provides that a Council member
shall forfeit his/her office by failing to attend three consecutive regular meetings of the
Council without being excused by the Council. Members of the Council may be so
excused by complying with this section. The member shall contact the Presiding Officer,
City Clerk, or City Manager prior to the meeting and state the reason for his/her inability
to attend the meeting. If the member is unable to contact the Presiding Officer, the
member shall contact the City Manager or City Clerk, who shall convey the message to
the Presiding Officer. Following roll call, the Presiding Officer shall inform the Council
of the member's absence, state the reason for such absence, and inquire if there is a
motion to excuse the member. This motion shall be nondebatable. Upon passage of such
motion by a majority of members present, the absent member shall be considered excused
and the City Clerk will make an appropriate notation in the minutes.
1.6 Special Council Meetings. Procedures for setting a special meeting are as follows:
(a) A special meeting may be called by the Mayor or any three (3) members of the
Council. (RCW 35A.13.170, 35A.12.110)
(b)
Notice of the special meeting shall be prepared in writing by the City Clerk. The
notice shall contain the following information about the meeting: time, place, and
business to be transacted. The notice form shall be approved by the City Attorney.
(c) The notice shall be delivered by regular or electronic mail or personally to the
residence of each Council member, the City Manager, and the business office of
each local newspaper, radio and television station which has on file a written
2
Proposed "Governance Coordination Manual"
4. :2003
S���anC
. Valley
request for notice of special meetings. The notice must be delivered at least
twenty -four (24) hours prior to the meeting.
(d) The notices provided in this section may be dispensed within the circumstances
provided by RCW 42.30.080, that is: (1) As to any member who, at or prior to the
time the meeting convenes, files with the City Clerk a written waiver of notice,
(2) As to any member who was actually present at the meeting at the time it
convenes, and (3) In the event a special meeting is called to deal with an
emergency involving injury or damage to persons or property or the likelihood of
such injury or damage, when time requirements of such notice would make notice
impractical and increase the likelihood of such injury or damage; or as otherwise
provided by law.
1.7 Council Material. Council members and affected staff should read the agenda material
and ask clarification questions prior to the Council meeting, when possible.
1.8 Council Packets. Council members shall personally pick up their agenda packets from
the individual mailboxes, provided by the City Clerk, unless otherwise arranged by the
member or further directed by Council.
1.9 Council Meeting Agenda / Consent Agenda. The City Clerk, under the direction of the
City Manager in consultation with the Presiding Officer, shall arrange a list of proposed
matters according to the order of business and prepare an agenda for the Council. After
the proposed agenda has been reviewed and approved by the Mayor, The Presiding
Officer shall have the option of deleting any item from such agenda until the next regular
Council meeting when the full council shall vote on whether to introduce the item on the
agenda or for a subsequent Council meeting. A copy of the agenda and supporting
materials shall be prepared for Council members, the City Manager, and the media who
have filed a notification request, on or before close of business on a Friday preceeding a
Tuesday regular Council meeting, or at the close of business at least 24 boors preceeding
a special Council meeting. Any revised agenda therafter distributed shall contain the date,
time and author of the revision. Distribution of the agenda to Council members shall
be as directed by Council and may be by mail boxes in City Hall, Fax, E -mail or
personal delivery when requested.
Requests for presentations to be scheduled on the formal agenda imply that the
presentation is the official business of the City. Playing of video tapes shall be
pre- screened by the Presiding Officer or designee who shall rule on the appropriateness
of the video tape.
The Presiding Officer, three (3) Council members, a majority of the Council members
present, or the City Manager may introduce a new item to the agenda at a meeting.
(a) The City Manager, in consultation with the Presiding Officer, shall place matters
on the consent agenda which: (1) have been previously discussed by the Council;
or (2) based on the information delivered to members of the Council by
3
Proposed "Governance Coordination Manual"
4/24/2003
lley
administration can be reviewed by a Council member without further explanation;
(3) are so routine, technical or "housekeeping" in nature that passage without
discussion is likely; or (4) otherwise deemed in the best interest of the City.
(b) The City Clerk shall read the consent agenda actions, including the titles of any
ordinances or resolutions contained therein, unless waived by motion of the
Council.
(c) The proper Council motion on the consent agenda is as follows: "I move adoption
of the consent agenda ". This motion shall be non - debatable and will have the
effect of moving to adopt all items on the Consent Agenda. Since adoption of any
item on the consent agenda implies unanimous consent, any member of the
Council shall have the right to remove any item from the consent agenda.
Therefore, prior to the vote on the motion to adopt the consent agenda, the
Presiding Officer shall inquire if any Council member wishes an item to be
withdrawn from the consent agenda. If any matter is withdrawn, the Presiding
Officer shall place the item at an appropriate place on the agenda for the current
or a future meeting.
1.10 Study Sessions and Workshops. Regular or Special Council meetings, or portions
thereof, may be designated as Study Sessions by the Presiding Officer. Study Sessions
need have no formal agenda, except when required for special meetings under RCW
42.30.080, and may be conducted informally so long as such informality is not in conflict
with these rules. The purpose of Study Session discussions is to allow Council members
to be made aware of impending business and allow informal discussion of issues that
might be acted on at a future meeting. The purpose of Workshops is to allow Council
members to do concentrated preliminary work with administration on single subjects but
time consuming, complex matters (i.e., budget, complex legislation or r orts, etc.).
Workshops and Study Sessi ns shall be in a less formal setting,1
h �dissetrage. public observation participation in the same manner as a regular Council
meeting. The City Clerk, under the direction of the City Manager, shall arrange a Council
study session or workshop worksheet for the meeting. The worksheet shall, for each
item, contain the discussion subject, the discussion leader, the activity and the
discussion goal. After the proposed worksheet has been approved by the Presiding
Officer, a copy shall be prepared for Council members, the City Manager, and the press,
on or before 4:30 p.m., one (1 ) day before the Council study session or workshop.
During the Council study session or workshop, the discussion leader should:
(a) Introduce the subject and give background information;
(b) Identify the discussion goal;
(c) Act as facilitator to keep the discussion focused toward the goal; and
(d) Alert the Presiding Officer when it is appropriate to call for a consensus, motion
or official direction of the Council;
4
Proposed "Governance Coordination Manual"
4124[2003
The Presiding Officer retains the option of assuming the function of the discussion leader
at amv time in order to keep the discussion properly focused.
Telephone Tree. Occasionally there are very important or emergency happenings in the
community where members of the Council should receive briefings as quickly as
possible. A City Council telephone tree system has been adopted by Council motion and
is attached as Exhibit A-1 & A-2.
1.12 "Three Touch Principle". Decision makers and citizens at all levels of the City should
have adequate time to thoughtfully consider the issues prior to final decisions. It is the
intent of the Council that the Council and Administration shall abide by, the "Three
touch principle"whenever possible. The following procedural guidelines are designed
to avoid "surprises" to the City Council, Citizens and Administrative personel,
• Any request or proposal for adopting or changing public policy, Ordinances,
Resolutions or City Council Directives which will require a decision of the City
Council, or Administration should "touch" (oral, written or any combination
thereof) the Decision makers three separate times. Quasi-judicial matters and
any subject discussed in executive sessions are excluded from application of the
"Three Touch Principle."
lt is recognized that the hands of decision makers should not be tied
unnecessarily. Unexpected circumstances may arise (especially during new city
incorporation efforts) wherein (..)hservance of the "Three Touch Principle"' is
impracticle. However, when unusual circumstances arise which justify a "first
discussion" decision, the persons requesting the expedited decision should also
explain the timing circumstances, This Principle excludes staff reports and
other general communications not requiring a Council decision,
1.13 City Manager. The City Manager, as the chief executive officer and head of the
administrative branch of city government, or his/her designee, shall attend all meetings of
the City Council, unless excused by the Presiding Officer or Council. The City Manager
shall be responsible to the Council for the proper administration of all affairs of the City.
The City Manager shall recommend for adoption by the Council such measures as heishe
may deem necessary or expedient; prepare and submit to the Council such reports as may
be required by the body or as the City Manager deems it advisable to submit; keep the
Council fully advised as to the business of the City; and shall take part in the Council's
discussion on all matters concerning the welfare of the City. In the event that the City
Manager is unable to attend a Council meeting, the City Manager shall appoint a key staff
member to attend the meeting as the representative of City administration. RCW
35A.13.080.
1.14 City Clerk - Minutes - Public Information Access. The City Clerk shall be ex-officio
Clerk-of-the-Council and shall keep minutes as required by law, and shall perform such
Proposed "Governance Coordination Manual"
4,x2412003
other duties in the meeting as may be required by the Council, Presiding Officer, or City
Manager. In the absence of the City Clerk, the City Clerk shall appoint a replacement to
act as Clerk -of- the - Council. The Clerk -of -the- Council shall keep minutes which identify
the general discussion of the issue and complete detail of the official action or consensus
reached, if any. The City Clerk shall tape record the proceedings of all public hearings,
regular meetings, and of all land use matters and quasi-judicial matters, and shall keep
and make available an agenda index to the contents of each tape recording, which will
facilitate location of the recorded proceedings for any item of business so recorded.
Access to the tape recordings shall be made reasonably available to any party who so
requests, according to City public information procedures. (See Sec. 3.14.)
1.15 City staff — Attendance at meetings
Attendance at meetings by City Staff shall be at the pleasure of the City Manager. It is the
intent of the Council that the manager schedule adequate administrative support for the
business at hand but also protect the productive capability of Department Heads. When
sound system or other monitoring capabilities exist, the Manager may allow personnel to
utilize productive time in their offices or other areas while waiting for the specific item of
business for which their appearance before the Council is necessary.
End ofArticle 1- Council Meetings
ARTICLE 2 - DUTIES AND PRIVILEGES OF MEMBERS
2.1 Respect and Decorum: It is the duty of the Mayer and Council members to maintain
dignity and respect for their offices, City staff and the public. While the Council is in
session, the Council members shall preserve order and decorum and a member shall
neither, by conversation or otherwise delay or interupt the proceedings of the Council,
nor disrupt or disparage any member while speaking. Council members and the public
shall obey the orders of the Chair.
Any person making disruptive, disparaging or impertinent remarks or unreasonably
disturbing the business of the Council, either while addressing the Council or attending
it's proceedings, shall be asked to leave, or be removed from the meeting. Continued
disruptions may result in a recess or adjournment as set forth in section 3.4 of this
resolution.
2.1A Forms of Address. The Mayor shall be addressed as "Mayor (surname)" or "Your
Honor". The Deputy Mayor shall be addressed as "Deputy Mayor (surname) ". Members
of the Council shall be addressed as "Council member (surname)", U ,,,,. J y
•
2.2 Seating Arrangement. Council members shall occupy the respective seats in t v he
Council Chamber assigned to them by the Mayor.
6
Proposed "Governance Coordination Manual"
4.'24:2003
2.3 Dissents and Protests. Any Council member shall have the right to express dissent from
or protest, orally or in writing, against any motion, ordinance or resolution of the Council
and have the reason therefore entered or retained in the minutes.
2.4 Filling Council Vacancies. If a vacancy occurs on the City Council, the Council will
follow the procedures outlined in RCW 35A.13.020. In order to fill the vacancy with the
most qualified person available until an election is held, the Council will publish a notice
of the vacancy, the procedure. and distribute the application form for applying. The
Council will draw up an application which contains relevant information to answer set
questions posed by the Council. The application forms will be used in conjunction with
an interview of each candidate to aid the Council's selection of the new Council member.
End of.Article 2 - Duties and Privileges of Members
ARTICLE 3 - COUNCIL MEETING PROCEDURES
3.1 Rules of Order. Rules of order not specified by statute, ordinance or resolution shall be
governed by the chart of the most common "Rules of Order" questions. Attached as
Exhibit A -3.
(a) Out of Order Requests.
Occasionally a member of the public may wish to speak on an agenda item but
cannot remain until the item is reached on the agenda. During Open Comments
From the Public, such person may request permission to speak by explaining the
circumstances. The Presiding Officer in his/her sole discretion shall rule on
allowing or disallowing the out of order request. 3 �
3.2 Motions and Discussion.
(a) All items of business placed before the Council that require the expenditure of
Council and/or administration resources shall be in the form of an affirmative
motion. Affirmative motions are preferred to prevent "approval by default" of a
failed negative motion.
(b) Agenda items scheduled as New or Old Business shall require a motion by a
Council member before discussion unless the Council shall suspend the
requirement by majority vote. Upon failure of either a prior motion or rule
suspension, the agenda item shall be passed over and may not be reintroduced
until the next regular meeting.
(c) When possible, Council members should direct questions primarily to the City
Manager.
7
Proposed "Governance Coordination 'Manual"
4'24/2003
R
3.3 Order of Business. The business of all regular meetings of the Council shall be
transacted as follows: provided, however, that the Presiding Officer may, during a
Council meeting, rearrange items on the agenda to conduct the business before the
Council more expeditiously.
(a) Call to order by the Presiding Officer.
(b) Pledge of Allegiance.
(c) Invocation.
(d) Roll Call (see Section 1.5 for procedure to excuse an absence).
(e) Committee, board and liaison summary reports. Extended reports shall be placed
after New Business or submitted in writing.
(f) Presiding Officer's report.
(g) Comments from the public on subjects not on the agenda - limit 3 minutes each,
unless modified by the Presiding Officer.
Note: the City Council desires to allow a maximum opportunity for public
comment. However, the business of the City must proceed in an orderly,
timely manner. At any time, the Presiding Officer, in the Presiding Officer's
sole discretion, may set such reasonable limits as are necessary to prevent
disruption of other necessary business.
1. Subjects not on the current agenda. The Presiding Officer may invoke a
sign -in procedure for speakers. Any member of the public may request
time to address the Council after first stating their name, address, and the
subject of their comments, The Presiding Officer may then allow the
comments subject to such time limitations as the Presiding Officer deems
necessary. Following such comments, the Presiding Officer may place the
matter on the agenda or a future agenda, or refer the matter to
administration or a Council committee for investigation and report.
2. Subjects on the current agenda. Any member of the public who wishes
to address the Council on an item on the current agenda shall make such
request to the Presiding Officer at the time when comments from the
public are requested during the agenda item discussion. The Council may
hear such comments before or after initial Council discussion. As an
option. the Presiding Officer may invoke a sign in procedure. The Mayor.
in consultation with the City Attorney, shall rule on the appropriateness of
public comments as the agenda item is reached and shall rule on a specific
Proposed "Governance Coordination Manual"
4 24.2003
individual or group time limit for public comment. The Presiding Officer
may change the order of speakers so that comment is heard in the most
logical groupings.
3. Comments shall be made from the microphone, first giving name address
and subject. No comments shall be made from any other location, and
anyone making "out of order" comments shall be subject to removal from
the meeting.
4. There will be no demonstrations during or at the conclusion of anyone's
presentation. Any disruptive behavior, as determined by the Presiding
Officer, shall be cause for removal from the meeting room.
5. These rules are intended to promote an orderly system of holding a public
meeting, to give persons opportunity to be heard and to create an
environment in which no individuals are embarrassed by exercising their
right of free speech.
6. Any ruling by the Presiding Officer relative to the subsections 1 and 2,
above, may be overruled by a vote of a majority of members present.
7. Public comments received during the public comment period shall not be
allowed by the Council if they relate to any matter upon which a public
hearing itiaTR required.
Public Hearings (see Article 6 for procedural details).
Consent Agenda (see Section 1.9 (a) for procedural details).
Old Business.
New Business.
Public Comments. (3minute time limit each)
Administrative Reports. Reports or tracking of an administrative nature.
(n) information.
(o) Executive Session (as required). Executive sessions may be held in accordance
with the Open Meetings Act, RCW Chapter 42.30. The Council may hold an
executive session during a regular or special meeting. Before convening in
executive session, the (hair shall publicly announce the purpose for excluding
the public from the meeting place and the time when the executive session shall
be concluded. If the Council wishes to adjourn at the cl;ose of a meeting from
9
Proposed "Governance Coordination Manual" Si fsr: 11
4/24/2003
(P)
(q)
executive session, that fact will be announced along with the estimated time for
the executive session. The announced time limit for executive sessions may be
extended by announcement of the Chair.
Council members must keep confidential all oral and written information
provided during executive sessions to protect the best interests of the City.
Confidentiality also includes information provided to Council members outside
of executive sessions when the information is considered exempt from
disclosure under the Code of Ethics for Municipal Officers.
Next meeting date announced by Presiding Officer.
Adjournment. No Council meeting should be permitted to continue beyond
approximately 9:00 p.m., without approval of a majority of the Council members
who are present and eligible to vote. A new time limit must be established before
taking a Council vote to extend the meeting. In the event that a meeting has not
been closed or continued by Council as herein specified, the items not acted on
shall be deferred to the next regular Council meeting as old business, unless the
Council, by a majority vote of members present, determines otherwise.
3.4 Adjournment Due to Emergency or Disruption. In the event of emergency, such as a
fire, threatened violence, or inability to regain good order, the Mayor shall forthwith
declare the meeting adjourned or continued and the City Council shall immediately leave
the meeting room.
3.5 Permission Required to Address the Council. Persons other than Council members
and administration shall be permitted to address the Council upon recognition and/or
introduction by the Presiding Officer or the chair of the appropriate Council committee.
3.6 Voting and Tele /video conferencing. The votes during all meetings of the Council shall
be transacted as follows:
(a) Unless otherwise provided by statute, ordinance, or resolution, all votes shall be
taken by voice, except that at the request of any Council member, a roll call vote
shall be taken by the City Clerk. The order of the roll call vote shall be
determined by the City Clerk.
(b) In case of a tie vote on any proposal, the motion shall be considered lost.
(c) Every member who was in the Council chambers when the question was put, shall
give his/her vote unless the Council, for special reasons, shall excuse the member
by motion. If any Council member refuses to vote "aye" or "nay ", their vote shall
be counted as a "nay" vote unless the Councilmember is abstainine due to actual,
or appearance of, a conflict of interest.
Proposed "Governance Coordination Manual"
4.24'2003
(d) The passage of any ordinance, grant or revocation of franchise or revocation of
franchise or license, any resolution for the payment of money, any approval of
warrants, and any resolution for the removal of the City Manager shall require the
affirmative vote of at least a majority of the whole membership of the Council.
(e) The passage of any public emergency ordinance (an ordinance that takes effect
immediately), expenditures for any calamity or violence of nature or riot or
insurrection or war(except for thc statutory powers of the Mayor in accordance
with RCW 35A.13.030), and prov isions for a lesser emergency, such as a budget
amendment, shall require the affirmative vote of at least a majority plus one (1) of
the whole membership of the Council. (RCW 35A.13.190) In the event
calamitous conditions should prevent assembly of such majority thru death or
injuries, the provisions of RCW 35A.13.035 may be invoked.
(f) The passage of any motion or resolution not subject to the provisions of
Washington law, the Spokane Valley Municipal Code, or this Resolution as
amended requiring a "super majority" for approval, shall require the affirmative
vote of at least a majority of the membership of the Council who are present and
eligible to vote.
(g) 1. Tele/video conference participation by Council members may be allowed
provided technical availability and compatibility of electronic equipment
shall enable the Councilmember to hear the procedings, be heard by those
present and participate in Council discussion.
(a) Requests to use tele/video conference participation for voting
purposes shall be limited to extraordinary circumstances and must
be ruled upon by the Council -of -the -Whole by specific motion
before the Council main agenda begins.
(b)
In such case, adequate equipment must allow the tele /video
conference participant to engage in Council discussion and be
heard. Telephone /computer system charges are to be at the Council
member's own expense, unless waived in the Council motion.
Adequate notice must be given to allow hookup in time for the
main agenda.
2. Requests to participate by tele /video conference in a nonvoting capacity
shall be granted provided technical capability exists and adequate notice is
given, and shall be at the Council member's own expense, unless waived
in the Council motion.
3. No tele /video conference participation for voting purposes shall be
allowed for public hearings or any quasi-judicial proceedings. Video
conferencing may be permitted upon a majority vote of the Council
present at the meeting site for such proceedings provided that all
11
Proposed "Governance Coordination Manual"
4
documents and exhibits are clearly visible and legible to all participants
and provided that a video and audio record of the videoconference is made
and provided to the clerk. The cost of such videoconferencing and record
thereof shall be paid by the Councilmember requesting videoconferencing,
unless waived by vote of the City Council.
4. Examples of extraordinary circumstances would be: emergencies or
illness, accident, unforeseen urgent business, etc.
3.7 Enacted Ordinances, Resolutions and Motions.
(a) An enacted ordinance is a legislative act prescribing general rules of
organization or conduct relating to the corporate affairs of the municipality.
Council action shall be taken by ordinance when required by law, or where
prescribed conduct may be enforced by penalty.
(b) An enacted resolution is an administrative act which is a formal statement of
policy concerning matters of special or temporary character. Council action shall
be taken by resolution when required by law and in those instances where an
expression of policy more formal than a motion is desired.
(c) An enacted motion is a form of action taken by the Council to direct that a
specific action be taken on behalf of the municipality. A motion, once approved
and entered into the record, is the equivalent of a resolution in those instances
where a resolution is not required by law, and where such motion is not in conflict
with existing State or Federal statutes, City Ordinances or Resolutions.
3.8 Ordinances. The procedures for ordinances are as follows:
(a) A Council member may, in open session, request of the Presiding Officer that the
Council study the wisdom of enacting an ordinance. The Presiding Officer then
may assign the proposed ordinance to the administration, a committee or the
Council - of - the - Whole for consideration. The committee or administration shall
report its findings to the Council. The City Manager may propose the drafting of
ordinances (RCW 35A.13). Citizens and Boards and Commissions may also
propose consideration of ordinances and resolutions, see Exhibit A-4 attached.
(b)
Sponsorship. When a Council member wishes to assume sponsorship of an
ordinance or resolution, he or she should so announce, make the initial motion
and provide an introduction for the measure.
(c) All ordinances shall normally have two (2) separate readings at separate Council
meetings. At each reading, the title of an ordinance shall. unless waived by the
City Council, be read by the City Clerk prior to its passage; provided that should a
Council member request that the entire ordinance or certain of its sections be read,
12
Proposed "Governance Coordination Manual"
4'24/2003
• any action previously reconsidered,
• motions to adjourn or motions to suspend the rules,
• an affirmative vote to lay an item on, or take an item from, the table,
• or a vote electing to office one who is present and does not decline.
such request shall be granted. Printed copies shall be made available upon request
to any person attending a Council meeting.
(d) The provision requiring two (2) separate readings of an ordinance may be waived
at any meeting of the Council by a majority vote of all members present.
(e) If a motion to pass an ordinance to a second reading fails, the ordinance shall be
considered lost, unless a subsequent motion directs its revision and resubmission
to second reading.
(f) Any ordinance repealing any portion of the Spokane Valley Municipal Code shall
also repeal the respective portions of the underlying ordinance(s). Ordinances
repealing earlier ordinances shall not apply to acts, incidents, transactions or
decisions occurring before such repeal.
3.9 Resolutions. A resolution may be put to its final passage on the same day on which it
was introduced. However, Council may invoke the two (2) reading procedures described
in Section 3.8 (c) above to facilitate public understanding and'or comment on the
resolution. The title of each resolution shall, in all ex., unless waved by the City
Council be read prior to its passage. A Council member may request that the entire
resolution or certain of its sections be read, and such request shall be granted. Printed
copies shall be made available upon request to any person attending a Council meeting.
3.10 Reconsideration. Any action of the Council, including final action on applications for
legislative changes in land use status, shall be subject to a motion to reconsider except
for:
Such motion for reconsideration can only be made by a member of the prevailing side on
the original action. A motion to reconsider must be made no later than the next
succeeding regular Council meeting. A motion to reconsider is debatable only if the
action being reconsidered is debatable. Upon passage of a motion to reconsider, the
subject matter is returned to the table anew at the next regular Council meeting for any
action the Council deems advisable. Any motion for reconsideration of a matter which
was the subject of a required public hearing or which is a quasi-judicial matter may not
be discussed or acted upon unless and until the parties or their attorneys and the persons
testifying have been given at least five (5) days advance notice of such discussion and/or
action -[Iejetine
Proposed "Governance Coordination Manual"
4/24/2003
3.11 Legislative Process, Preparation, Introduction and Flow of Ordinances and
Resolutions and Motions. Ordinances and Resolutions will customarily be prepared,
introduced and proceed in the manner described on the flow chart attached hereto as
Exhibit A - 4, and by this reference incorporated herein. Prior to final passage of all
ordinances, resolutions or motions, such documents or proposals shall be designated as
DRAFTS. All such drafts shall also be dated to include the most recent revision.
(a) PROPOSED DRAFTS shall contain the date, name of the group or individual
originating or sponsoring the proposal prior to the first presentation to the City
Council. Proposed drafts may be initiated by individual Council members,the
City Manager, Citizens or by Boards, Commissions or other task groups.
(b)
6
COUNCIL DRAFTS shall be documents or proposals which have been
presented in open session and voted by the City Council for further consideration.
3.12 Complaints and Suggestions to Council. When citizen complaints or suggestions are
brought before the City Council not on an agenda, the Presiding Officer shall, in
consultation with the City Manager, first determine whether the issue is legislative or
administrative in nature and then:
(a) If legislative, and a complaint is about the languge or intent of legislative acts or
suggestions for changes to such acts, and if the Council finds such complaint
suggests a change to an ordinance or resolution of the City, the Presiding Officer
may refer the matter to a committee, administration, or the Council -of- the -Whole
for study and recommendation.
(b)
If administrative, and a complaint regards administrative staff performance,
execution of legislative policy or administrative policy within the authority of the
City Manager, the Presiding Officer should then refer the complaint directly to the
City Manager for review, if said complaint has not been so reviewed. The City
Council may direct that the City Manager brief the Council when the City
Manager's response is made.
3.13 Photographs, motion pictures or video tape requiring artificial illumination — Prior
Permission Required. No overhead projection, photographs, motion pictures, or video
tapes that require the use of flood lights, or similar artificial illumination shall
be used by the public at City Council meetings without the prior consent of the Presiding
Officer or the City Manager.
3.14 Audio Recordings of Meetings. All regular meetings, public hearings and quasi-judicial
proceedings of the City Council shall be recorded by the City Clerk on an audio
recording device. Workshops or study sessions are mostly comprised of legislative or
administrative project discussion with no formal action intended. Therefore, workshops
or study sessions shall not be recorded except as set forth in Section 1.14 above, unless
the Council elects upon advice of the City Manager, City Attorney, or City Clerk.
14
Proposed "Governance Coordination Manual"
4
End of Article 3 - Council Procedures
ARTICLE 4 - COMMITTEES, BOARDS & COMMISSIONS
4.1 Committees.
(a) All standing Committees Boards and Commissions which are required by state
law shall be appointed by the Mayor with confirmation by the Council.
(b) All other Council Committees, Citizen's Taskforce groups and rules or operating
procedures thereof shall be established by Council Directive with special
attention to RCW 35A.13.120, and after consultation with the City Manager.
Such committees shall be commissioned for a time certain, not to exceed two (2)
years or the term of the appointing Mayor, whichever is less and provided with a
clear task description and "sunset' provision. Appointment shall be by the Mayor.
Council may waive confirmation in the instrument creating said committee or
group. Such Committees shall be subject to periodic review, whenever a new
Council is seated following elections, so as to determine whether the committee
and its functions continue to be appropriate and necessary. .Members of any
Committee, Board or Commission which has been appointed or confirmed by the
Council, may be remove without cause by a majority vote of the Council A copy
of the motion(s), or as hereafter amended, establishing committees, liaisons and
citizen's task force groups shall be attached hereto, as Exhibit A - 5. (see the
attached related charts Exhibits A (1) (2) & A - 7.
(c) Other special ad hoc committees and Council liaisons for a particular purpose
may be appointed by the Mayor, without confirmation of Council for a time
certain, not to exceed the term of the appointing Mayor, along with a clear task
description and "sunset" provision.
(d) Committees, liaisons and citizen's taskforce groups shall be given an opportunity
to make a recommendation, when appropriate, on proposed ordinances,
resolutions and motions within their area of responsibility or interest, before
action is taken by the Council. The appropriate spokesperson shall present the
recommendation(s) during discussion of that business item on a Council agenda.
(e) No committee Advisory Board or Commission shall take any final action outside
of an open public meeting.
4.2 Council Relations with Boards, Commissions and Council Citizen Advisory.
All statutory boards and commissions and Council citizen advisory bodies of the City of
SpokaneValley shall provide the Council with copies of minutes of all meetings.
Communications from such boards, commissions and bodies to the City Council shall be
15
Proposed "Governance Coordination Manual"
4!2412003
acknowledged by the Council. Any member of the Council may also bring such
communication to the Presiding Officer's attention under the agenda item "Committee,
Board and Liaison Reports." Should any member of the Council determine that any such
communication be officially answered by the Council, the Presiding Officer shall place
the matter on the agenda under New Business for the current meeting or any subsequent
meeting.
End of Article 4 - Committees. Boards & Commissions
ARTICLE 5 - RELATIONS WITH CITY MANAGER & ADMINISTRATION
5.1 Role of the City Manager. The City Manager is the chief administrative officer of the
City of Spokane Valley. The Manager is directly accountable to the City Council for the
execution of the City Council's policy directives, and for the administration and
management of all City departments. The powers and duties of the City Manager are
defined by Washington law, RCW 35A.13.080. Such duties may be expanded by
Ordinance or Resolution. Balanced with City Manager's accountability to the City
Council for policy implementation is the need for the Council to allow the City Manager
to perform legally defined duties and responsibilities without interference by the City
Council in the day -to -day management decisions of the City Manager.
5.2 Administrative Interference by Council Members. Neither the Council nor any of its
committees or members shall direct or request the appointment of any person to, or
his/her removal from, any office by the City Manager or any of his/her subordinates.
Except for the purpose of inquiry, the Council and its members shall deal with the
administrative branch solely through the City Manager and neither the Council nor any
committee or member thereof shall give any orders to any subordinate of the City
Manager. either publicly or privately: provided, however, that nothing herein shall be
construed to prohibit the Council, while in open session, from fully and freely discussing
with the City Manager anything pertaining to appointments and removals of City officers
and employees and City affairs. RCW35A.13.120.
5.2.1 Informal Communications Encouraged. The above requirement of RCW is not to be
construed as to prevent informal communications with City staff that do not involve
orders, direction or are meant to influence actions or administrative policy. Members of
the Council are encouraged to interact informally and casually with City staff for the
purpose of gathering information, obtaining explanations of policies and programs or
providing incidental information to staff relavent to their assignment. Such informal
contacts can serve to promote better understanding of specific City functions and
problems. However, Council Members must be careful, in such interaction. to avoid
giving direction or advice to members of City staff. While maintaining open lines of
communication, City staff responding to information requests from Councilmembers will
tnfofn eir supervisor of sue, ontact and provide the supervisor with the same
i rmation shared with the -o' hcfl ember.
1 2
Proposed "Governance Coordination \Ianual"
4'242003
5.3 Administrative Complaints Made Directly to Individual Council Members. When
administrative policy or administrative performance complaints are made directly to
individual Council members, the Council member shall then refer the matter directly to
the Ci Manager for review and/or action. The individual Council member may request
to b in ormed of the action or response made to the complaint. However, th ity
M ge hall not be required to divulge infomratio elshc deems confiden a,) in
con or ty with applicable Statutes, Ordinances. Regu tii ns, Policies or practice
5.4 Administrative Complaints - "Best Practice ". Although citizens' direct access to
elected officials is to be encouraged to help develop public policy, City Council members
should not develop a "personal intervention" pattern in minor calls for service or
administrative appeals which may actually delay a timely customer service response. The
hest policy is to get the citizen into direct contact with customer service unless an
unsatisfactory result has occurred. In that case refer to Section 5.3 above.
.End of Article 5 — Relations with City Manager & Administration
S13
Proposed "Governance Coordination Manual"
4,24/2003
ARTICLE 6 - PUBLIC HEARING PROCEDURES
6.1 Appearance of Fairness Doctrine. Appearance of Fairness Doctrine and its Application:
(a) Appearance of Fairness Doctrine Defined. "In short, when the law which calls for
public hearings gives the public not only the right to attend, but the right to be
heard as well, the hearings must not only be fair but must appear to be so. It is a
situation where appearances are quite as important as substance." Smith vs.
Skagit County, 75 Wn.2d 715 (1969). "The test of whether the appearance of
fairness doctrine has been violated is ... as follows: Would a disinterested person,
having been apprised of the totality of a board member's personal interest in a
matter being acted upon, be reasonably justified in thinking that partiality may
exist? If answered in the affirmative, such deliberations, and any course of
conduct reached thereon, should be voided." Swift vs. Island County, 87 Wn.2d
348 (1976).
(b) Types of Hearings to Which Doctrine Applies. The Appearance of Fairness
Doctrine shall apply only to those actions of the Council which are quasi - judicial
in nature. Quasi-judicial actions are defined as actions of the City Council which
determine the legal rights, duties, or privileges of specific parties in a hearing or
other contested proceeding. Quasi-judicial actions do not include the legislative
actions adopting, amending, or revising comprehensive, community, or
neighborhood plans or other land use planning documents or the adoption of area -
wide zoning ordinances or the adoption of a zoning amendment that is of area -
wide (versus site - specific) significance (RCW 42.36.010). Street vacations are
typically legislative actions, unless clearly tied to, and integrated into, a site—
specific development proposal which is quasi - judicial in nature.
(c) Obligations of C cil M hers Procedure.
1. Immediate self disclosure of interests that may appear to constitute a
conflict of interest is hereby encouraged. Council members should
recognize that the Appearance of Fairness Doctrine does not require
establishment of a conflict of interest, but whether there is an appearance
of conflict of interest to the average person. This may involve the Council
member or a Council member's business associate, or a member of the
Council member's immediate family. It could involve ex parte (outside the
hearing) communications, ownership of property in the vicinity, business
dealings with the proponents or opponents before or after the hearing,
business dealings of the Council member's employer with the proponents
or opponents, announced predisposition, and the like. Prior to any
quasi-judicial hearing, each council member should give consideration to
whether a potential violation of the Appearance of Fairness Doctrine
exists. If the answer is in the affirmative, no matter how remote, the
Council member should disclose such facts to the City Manager who will
18
Proposed "Governance Coordination Manual"
4/24/2003
seek the opinion of the City Attorney as to whether a potential violation of
the Appearance of Fairness Doctrine exists. The City Manager shall
communicate such opinion to the Council member and to the Presiding
Officer.
Anyone seeking to disqualify a Council member from participating in a
decision on the basis of a violation of the Appearance of Fairness Doctrine
must raise the challenge as soon as the basis for disqualification is made
known, or reasonably should have been made known, prior to the issuance
of the decision. Upon failure to do so, the Doctrine may not be relied upon
to invalidate the decision. The party seeking to disqualify the Council
member shall state with specificity the basis for disqualification; for
example: demonstrated bias or prejudice for or against a party to the
proceedings, a monetary interest in outcome of the proceedings,
prejudgment of the issue prior to hearing the facts on the record, or ex
pane contact. Should such challenge be made prior to the hearing, the City
Manager shall direct the City Attorney to interview the Council member
and render an opinion as to the likelihood that an Appearance of Fairness
violation would be sustained in Superior Court. Should suc#t challenge be
made in the course of a quasi-judicial hearing, the Council!! member shall
either recuse him/herself or the Presiding Officer shall call a recess to
permit the City Attorney to make such interview and render such opinion.
3. The Presiding Officer shall have authority to request a Council
member to excuse him/herself on the basis of an Appearance of Fairness
violation. Further, if two (2) or more Council members believe that an
Appearance of Fairness violation exists, such individuals may move to
request a Council member to excuse him/herself on the basis of an
Appearance of Fairness violation. In arriving at this decision, the Presiding
Officer or other Council members shall give due regard to the opinion of
the City Attorney.
(d) Specific Statutory Provisions.
. Candidates for the City Council may express their opinions about pending
or proposed quasi-judicial actions while campaigning, (RCW 42.36.040),
except that sitting Council members shall not express their opinions on
any such matter which is or may come before the Council.
A candidate for the City Council who complies with all provisions of
applicable public disclosure and ethics laws shall not be limited under the
Appearance of Fairness Doctrine from accepting campaign contributions
to finance the campaign, including outstanding debts. RCW 42.36.050.
19
Proposed "Governance Coordination Manual"
4/24/2003
(e) Public Disclosure File. The City Clerk shall maintain a public disclosure file,
which shall be available for inspection by the public. As to elected officials, the
file shall contain copies of all disclosure forms filed with the Washington State
Public Disclosure Commission.
(f) Procedure On Application. Any person making application for any action leading
to a quasi-judicial hearing before the Planning Commission and City Council
shall be provided with a document containing the following information: (1) the
names and address of all members of the City Council, and the Planning
Commission; (2) a statement that public disclosure information is available for
public inspection regarding all such Council members, and (3) a statement that if
the applicant intends to raise any appearance of fairness issue, the applicant
should do so at least two (2) weeks prior to any public hearing, if the grounds for
such issue are then known and in all cases. no later than before the opening of the
public hearing. The applicant shall sign a receipt for such document.
6.2 Actions for a Public Hearing. The procedures for a public hearing are as follows:
(a)
3. Ex Parte communications should be avoided whenever possible. During
the pendency of any quasi proceeding, no Council member may
engage in ex parte communications with proponents or opponents about a
proposal involved in the pending proceeding. unless the Council member:
(1) places on the record the substance of such oral or written
communications; and (2) provided that a public announcement of the
content of the communication and of the parties' right to rebut the
substance of the communication shall be made at each hearing where
action is taken or considered on the subject. This does not prohibit
correspondence between a citizen and his or her elected official if the
correspondence is made a part of the record, when it pertains to the subject
matter of a quasi-judicial proceeding. RCW 42.36.060.
Prior to the start of the public hearing, the Presiding Officer may require that all
persons wishing to be heard shall sign in with the City Clerk, giving their names
and addresses, the agenda item, and whether they wish to speak as proponent,
opponent, or otherwise. Any person who fails to sign in shall not be permitted to
speak until all those who signed in have done so. At any public hearing. persons
who have signed in and wish to be heard shall be given an opportunity to be
heard. However, the Presiding Officer shall be authorized to establish speaker
time limits and otherwise control presentations to avoid repetition. In public
hearings that are not of a quasi-judicial nature, the Presiding Officer, subject to
concurrence of the majority of the Council, may establish time limits and
otherwise control presentations. The Presiding Officer may change the order of
speakers so that testimony is heard in the most logical groupings, (i.e.,
proponents, opponents, adjacent owners, vested interests, etc.)
20
Proposed "Governance Coordination Manual"
4124'2003
1. All comments by proponents, opponents, or the public shall be made from
the speaker's rostrum, and any individual making comments shall first give
his/her name and address. This is required because an official recorded
transcript of the public hearing is being made. If there is any appeal, the
court must make its decision on the basis of what was said at the public
hearing
(b) The Presiding Officer introduces the agenda item, opens the public hearing, and
announces the following Rules of Order:
It is not necessary to be a proponent or opponent in order to speak. If you
consider yourself neither a proponent nor opponent, please speak during
the proponent portion and identify yourself as neither a proponent nor an
opponent.
3. No comments shall be made from any other location, and anyone making
"out of order" comments shall be subject to removal from the meeting.
4. There will be no demonstrations, applause or other audience participation
during or at the conclusion of anyone's presentation. The Council is not
allowed to consider such expressions and it takes time away from the
speakers.
5. These rules are intended to promote an orderly system of holding a public
hearing, to give persons an opportunity to be heard and to ensure that
individuals are embarrassed by exercising their right of free speech.
(c) When Council conducts a hearing to which the Appearance of Fairness Doctrine
applies, the Presiding Officer (or in the case of a potential violation by that
individual, the Mayor Pro Tem) will ask if any Council member knows of any
reason which would require such member to excuse themselves pursuant to the
Appearance of Fairness Doctrine. The form of the announcement is as follows:
All Council members should now give consideration as to whether they have:
1. A demonstrated bias or prejudice for or against any party to the
proceedings;
2. A direct or indirect monetary interest in the outcome of the proceedings;
3. A prejudgment of the issue prior to hearing the facts on the record, or
4. Had ex parte contact with any individual, excluding administrative staff,
with regard to an issue prior to the hearing. If any Council member should
answer in the affirmative, then the Council members should state the
21
Proposed "Governance Coordination Manual"
4'24/2003
reason for his/her answer at this time, so that the Chair may inquire of
administration as to whether a violation of the Appearance of Fairness
Doctrine exists.
(d) Site - Specific Comprehensive Plan and Zoning Amendments ( "Rezones ").
The following are general concepts and not intended to add to or change
applicable statutes or ordinances or to be considered a land use control.
Under Washington's Growth Management Act, Chapter 36.70A RCW, as
implemented by Spokane Valley, site - specific rezone requests (initiated by
property owners or developers) are processed not more frequently than once each
year, concurrently with the Comprehensive Plan amendment process. This assures
that all rezones are consistent with the overarching purposes and intent of the
Growth Management Act and the City's Comprehensive Plan. All zoning must be
consistent with, and implement the Comprehensive Plan. To that end, at the outset
of each public hearing or meeting to consider a zoning amendment or zoning
reclassification, the Presiding Officer or City Attorney will announce the legal
standards for Comprehensive Plan and zoning amendments and ask the parties to
limit their presentations to information within the scope of the standards. The
form of the announcement is as follows:
"The following are general concepts regarding Comprehensive Plan and zoning
amendments under the law of the State of Washington:
1. The current zoning is presumed valid.
��ra ley
2. The burden of proof is on the applicant for the site - specific
Comprehensive Plan and zoning amendment to establish by proof in
sufficient measure that the following requirements have been satisfied. In
making its decision, the City Council will consider the recommendations
made by the Planning Commission and the record developed before the
Planning Commission. Requirements a, b, and c stated below shall be
"considered" and weighed by the Council. The Council must affirmatively
find that the applicant has satisfied requirements d through k:
(a) Whether circumstances related to the proposed amendment and/or
the area in which it is located have substantially changed since the
adoption of the Spokane Valley Comprehensive Plan;
(b) Whether the assumptions upon which the Sequim Comprehensive
Plan is based are no longer valid, or whether new information is
available which was not considered during the adoption process or
any annual amendments of the Spokane Valley Comprehensive
Plan;
Proposed "Governance Coordination Manual
4 24 2003
spea-
y
(c) Whether the proposed amendment reflects current widely held
community values;
(d) The proposed amendment meets concurrency requirements for
transportation, sewer, and water, and does not adversely affect
adopted level of service standards for other public facilities and
services, such as police, fire and emergency medical services, park
services, and general government services;
(e) The proposed amendment is consistent with the goals, policies and
objectives of the various elements of the Spokane Valley
Comprehensive Plan;
(f) The proposed amendment will not result in probable significant
adverse impacts to the city's transportation network, capital
facilities, utilities, parks, and environmental features that cannot be
mitigated, and will not place uncompensated burdens upon existing
or planned service capabilities;
(g) In the case of an amendment to the land use map, the subject
parcels are physically suitable for the requested land use
designation and the anticipated land use development, including
but not limited to access. provision of utilities and compatibility
with existing and planned surrounding land uses;
(h) The proposed amendment will not create a pressure to change the
land use designation of other properties, unless the change of land
use designation for other properties is in the long -term interests of
the community in general;
(i) The proposed action does not materially affect the land use and
growth projections which are the basis of the Comprehensive Plan;
(j) The proposed action does not materially affect the adequacy or
availability of urban facilities and services to the immediate area
and the overall area of the city; and
(k) The proposed amendment is consistent with the GMA, the adopted
county -wide planning policy of Spokane County, any other
applicable interjurisdictional policies or agreements, and any other
state or local laws.
3. The facts in support of the application may come from any source; either
the applicant, the administration, or the public. The important
consideration is that the decision must be made on the basis of information
23
Proposed "Governance Coordination Manual"
442003
(g)
(h)
provided to the Planning Commission and to the City Council at this
public hearing or any continued public hearing. All evidence, such as
photographs, letters, charts. maps, slides, computer presentations or other
evidence must remain in the record in a form which can be reviewed on
any appeal. For example, a print out of a computer slide show may be
submitted. Any exhibit not remaining in the record will not be considered.
4. After the testimony, the public hearing will be closed and there will be a
motion to approve the plan and zoning amendment. This does not mean
that the member so moving or so seconding is in favor of the rezone, but
that Council has been advised by the City Attorney that affirmative
motions are preferable.
Following the decision, this body must make findings of fact and
conclusions of reasons for its action. These findings may be drafted by the
administration or there may be a recess for the drafting of such items.
PUBLIC HEARING
Sfrikane
(e) The Presiding Officer announces the matter, opens the public hearing, asks all
persons who intend to be witnesses to be sworn to tell the truth and then calls
upon City administration to describe the matter under consideration. The
Presiding Office may individually swear witnesses. "Bearing in mind the legal
standards I have just described, please limit your comments to information within
the scope of these standards."
(f) The Presiding Officer will customarily call for proponents in quasi-judicial
proceedings and for speakers in non-quasi-judicial proceedings. When
considering a site - specific Comprehensive Plan and zoning amendment or zoning
reclassification, the Presiding Officer shall announce:
"Site plans, artistic renditions, and the like in support of a zoning amendment
should be avoided except as they help explain the terms of any proposed or
anticipated conditions for approval. Any graphic representations should be used
for illustrative purposes only, and the administration or City Council should avoid
indicating approval or disapproval of such plans. Such evidence shall remain a
part of the record."
The proponents or speakers now speak. (Note: if the City of Spokane Valley is the
proponent, a member or members of the administration shall be designated to give
proponent and rebuttal testimony.)
The Presiding Officer calls for additional proponents or speakers.
24
Proposed "Governance Coordination Manual"
4124,2003
(j) Opponents speak.
(k)
(1)
(m)
(P)
The Presiding Officer announces the following:
25
(i) In non -quasi judicial proceedings refer to Section 3.3 (h), otherwise the Presiding
Officer calls for opponents by announcing the following:
"At this time the opponents and persons who do not claim to be either a
proponent or an opponent will have an opportunity to speak. Should any
opponent have questions to ask of the proponents, ask the questions during your
presentation. The proponents shall note the question asked, and answer such
questions when the proponent speaks in rebuttal. The proponent shall be required
to answer any reasonable question, provided that the Presiding Officer reserves
the right to rule any question out of order."
The Presiding Officer calls for additional opponents up to three (3) times.
The Presiding Officer calls for proponents to speak in rebuttal. A proponent
speaking in rebuttal shall not introduce new materials. If the proponent does, or is
allowed to do so, the opponents shall also be allowed to rebut the new elements.
"At this time I will inquire of the administration whether the administration
wishes to introduce any testimony as to subjects raised by the proponents or
opponents, or alter in any regard its initial recommendations."
(n) The Presiding Officer inquires as to whether Councilmembers have any questions
to ask the proponents. opponents, speakers, or administration. If any Council
member has questions, the appropriate individual will be recalled to the podium.
The Presiding Officer may also permit questions by Council members of any
witness at the conclusion of their testimony. Questions of witnesses submitted by
proponents or opponents may be asked by the Presiding Officer of such witnesses
if deemed relevant.
(o) The Presiding Officer closes the public hearing. Additional testimo■ rnav not
be requested or considered after the closing of the public hearing, unless the
Presiding Officer declares the record open until a date certain for the purpose of
receiving written testimony, such as a legal brief on a subject(s) specified by the
Presiding Officer.
The Presiding Officer inquires if there is a motion by any Council members. If a
motion is made, it shall be in the form of an affirmative motion. Following the
motion and its second, discussion occurs among Council members. The Presiding
Officer may call on individual Council members in the discussion.
Proposed "Governance Coordination Manual"
4'24;2003
(t) The City Clerk shall conduct a roll call vote.
End of Article 6 - Public Hearing Procedures
(q) The Presiding Officer inquires if there is any further discussion by the Council
members.
(r) The Presiding Officer inquires if there are any final comments or
recommendations from administration.
(s) The Presiding Officer inquires of the Council members as to whether they are
ready for the question.
(u) The Presiding Officer may direct the administration to prepare findings. The
findings may be approved the same night, if ready, or may be placed on the
agenda of the next regular meeting.
Proposed "Governance Coordination Manual"
4/24/2003
ARTICLE 7 — USE OF RULES
End of Article 7 — Use of Rules
27
7.1 Purpose. These City Council Rules of Procedure are designed to provide guidance for
the City Council. They are not to be considered restrictions or expansions of City
Council authority. These rules have been prepared from review of many statutes,
ordinances, court cases and other sources but they are not intended to be an amendment
or substitute for those statutes, ordinances, court decisions or other authority.
7.2 Use. No action taken by a Councilmember or by the Council which is not in compliance
with these rules, but which is otherwise lawful shall invalidate such Councilmember's or
Council action or be deemed a violation of oath of office, misfeasance or malfeasance.
No authority other than the City Council may enforce these rules or rely on these rules.
Failure of the City Council to follow any of these rules shall be considered a Council
decision to waive such rule. No notice of such waiver need be given.
73 Public Use or Reliance Not Intended. Because these rules are designed to assist the
City Council and not to provide substantive rules affecting constituants, it is expressly
stated that these rules do not constitute land use regulations, official controls,
"appearance of fairness rules ", public hearing rules or other substantive rules binding
upon or to be used by or relied upon by members of the public. These rules do not amend
statutory or other regulatory (such as ordinance) requirements.
Proposed "Governance Coordination Manual"
424 '?003
EXHIBIT A -1
Motion "To Approve the Telephone Tree Memo Herein Contained and Incorporated as Exhibit
A -1 of the City of Spokane Valley Council Rules of Procedure."
For example:
APRIL ,2003
MEMORANDUM
DATE:
TO: CITY COUNCIL
FROM: CITY MANAGER
SUBJECT: EMERGENCY TELEPHONE TREE FOR SPOKANE VALLEY GOVERNMENT
Sometimes an important happening occurs in the City where Council members should be
briefed:
Major News! Accident, Disaster, Major Utility Failure!
Storm Damage
Major Police Problem
Civil Emergency
28
«y
A pre - arranged "telephone tree" informs the entire Council of important happenings in the
shortest possible time. An informed Councilmember can avoid embarrassment when asked by a
citizen about a major event even when it does not involve the Council in any direct way.
The telephone tree for timely briefings of major emergency news is shown on the attached sheet.
The Mayor should assign the tree according to availability of the members.
Proposed "Governance Coordination Manual"
4/24/2003
Telephone Tree for
Council / Manager Government
First call by Mayor
or City Manager
MAYOR OR CITY MANAGER
NAME
PHONE (WORK)
PHONE (HOME)
CELLULAR
NAME
PHONE (WORK)
PHONE (HOME)
CELLULAR
EXHIBIT A -2
1st COUNCIL MEMBER
2nd COUNCIL MEMBER
29
Motion To Approve the Telephone Tree for Council / Manager Chart ilerein Contained and Incorporated as
Exhibit A -2 of the City of Spokane Valley Council Rules of Procedure."
NAME
PHONE (WORK)
PHONE (HOME)
CELLULAR
NAME
PHONE (WORK)
PHONE (HOME)
CELLULAR
r
►
NAME
COUNCIL MEMBER
PHONE (WORK)
PHONE (HOME)
CELLULAR
COUNCIL MEMBER
NAME
PHONE (WORK)
PHONE (HOME)
CELLULAR
COUNCIL MEMBER
NAME
PHONE (WORK)
PHONE (HOME)
CELLULAR
COUNCIL MEMBER
NAME
PHONE (WORK)
PHONE (HOME)
CELLULAR
PARLIAMENTARY PROCEDURE AT A GLANCE
To do this:
You say this:
May you
interrupt
speaker'
Must be
seconded'
Is motion
debatable)
Vote required
Introduce business
"I move that ..."
NO
YES
YES
MAJORITY
Amend a motion
"I move to amend this motion"
NO
YES
YES
MAJORITY
Request information
"Point of information"
YES
NO
NO
NO VOTE
Suspend further discussion
`1 mose we table it
NO
YES
NO
MAJORITY
End debate
"1 move the previous question ..."
NO
l'ES
NO
MAJORITY
Postpone discussion
"1 move we postpone this matter
until..."
NO
YES
YES
MAJORITY
!lave something further studied by a
committee
"I move we refer ..."
NO
1 ES
YES
MAJORITY'
Ask for a vote count to verify a voice
vote
"I call for a division of the house"
NO
NO
NO
NO VOTE
Object to considering some matter
"I object to consideration of this"
YES
NO
NO
MAJORITY
Take up a matter previously tabled
"1 move to take from the table ..."
NO
YES
NO
MAJORITY
Reconsider something already disposed
of
"I move we reconsider action on
..."
1 IIS
l ES
1 E
MAJORITY
Consider something in unscheduled
order
"I move we suspend the rules and
..."
NO
YES
NO
MAJORITY
Vote on a ruling by the chair
"I appeal the chair's decision"
YES
1
YES
MAJORITY
Object to procedure or personal
affront —chair decides
"Point of order"
YES
NO
NO
NO VOTE
Complain about noise, room
temperature, etc.
"Point of privilege"
YES
NO
NO
NO VOTE
Recess the meeting
"I move that we recess until ..."
NO
1 ES
NO
MAJORITY
Adjourn the meeting
"I move that we adjourn"
NO
YES
NO
MAJORITY
Proposed "Governance Coordination Manual"
4/24.2003
EXHIBIT A -3
Speikane
Motion "To Approve the Parliamentary Procedure at a Glance Herein Contained and Incorporated
as Exhibit A -3 of the City of Spokane Valley Council Rules of Procedure."
Proposed "Governance Coordination Manual"
4/24/'2003
EXHIBIT A-4
Motion "To Approve the Legislative Process Flow Chart Incorporated as Exhibit A4 of the City of Spokane Valley Council Rules of
Procedure Booklet." Approved May _ 2003
City Manager
(proposed draft)
Administration study
draft
(proposed draft)
LEGISLATIVE PROCESS FLOW CHART
City Council
Council Study Session
(Council draft or summary)
City Council 1st reading
Public meeting
(Council draft)
City Council 2nd reading
ordinances
(Council ordinance)
11' REJEC FEU
ADOPTED POLICY / LAW OF THE CITY
31
fly
Citizens
(proposed draft)
Initiative filed
(only for matters subject to
initiative in accordance with
Washington law)
Elect n held
If approved by voters,
ordinance prepared
Proposed "Governance Coordination Manual"
4'24,'2003
EXHIBIT A -5
32
. Val ley
Motion "To Approve the Committee Structure And Rules Herein Contained and Incorporated
as Exhibit A -5 of the City of Spokane Valley Council Rules of Procedure."
1. Standing Committees or Commissions required by law shall be appointed by
Mayor for a time certain not to exceed the term of the appointing Mayor and
confirmed by Council: 4 %
Finance -- three members
Planning Aeencv /Commission –7 members —
Lodging Tax Advisory Committee -- 6 members as prescribed by law
Committee Procedures: The Finance Committee shall have no regular prescribed
duties or meetings except the bills / payroll and warrant procedures required by
state law, unless specifically charged by the City Council. Members-of -sliartdine
Committee meetings (when held) should be open to the public, including the
Media, unless discussing matters which would qualify for an executive session if
discussed within the whole Council. All Council Committee meetings shall be for
the purpose of considering legislative policy matters, rather than administrative
matters unless requested by the City Manager. Legislative policy considerations
should be brought to the Council -of- the - Whole, unless referred to a committee for
pre- study.
The Mayor may appoint such other ad -hoc advisory committees or liaisons from
the Council or community for the purpose of advising the Council in legislative
policy matters. All ad -hoc committees shall be defined by a clear task and a
method of "sunsetting" the committee at the conclusion of the assigned task.
2. Council liaison appointees shall be appointed by the Mayor and confirmed by the
Council for a time certain not to exceed the term of the appointing Mayor.
3. Liaison Procedures:
Individual members of the Council may be assigned as liaisons whose duties
involve keeping current with a group or activity by either attendance when the
group or activity takes place or communication with appropriate leaders so the
liaison Councilmember can keep Council informed. Liaisons may, at times,
advocate Council actions on behalf of their assigned group or activity. Extreme
care must be taken to avoid an Appearance of Fairness Doctrine violation, or
conflict of interest possibilities with agencies or circumstances where such
Proposed "Governance Coordination Manual"
4'24'2003
j
possibilities may exist (ie: Planning Commission quasi-judicial). Liaisons
functions and duties may be further defined and/or directed by the Presiding
Officer with concurrence of Council.
4. Task Force Creation Criteria: The City Council may, from time to time, create,
and appoint members to, small Task Force Groups for the purpose of examining
issues and making recommendions important to the City Council but not requiring
the more formalized process stated in (5) below. In all cases, the instrument
appointing a Task Force shall prescribe a time certain for the work of the Task
Force, contain a clear task assignment and a method of "sunsetting" the group
upon completion of the task.
5. Task Force/Public Forum Steering Group for Public Issues of high
interest/high high impact. Upon motion of the City Council, a Councilmember
may be appointed by the Mayor as a liaison leader to organize a steering group to
strategize a particular community subject or issue. The steering group shall
consist of two Councilmembers and one representative of City Administration.
The Councilors shall be appointed by the Mayor and the technical support shall be
appointed by the City Manager. Such appointments shall identify the task(s)
and a method of determining how the group shall "sunset" when the task is
completed. The steering group shall serve as a collection point for information
and activity pertaining to the task or issue assigned. Various City representation
roles and Council liaisons may be involved in bringing information together on
the task or issue. The steering group liaison informs Council of the group's
activity at Council meetings (when appropriate). A task force group may then be
created by Council motion ( directive)to function according to the model
attached as Exhibit A6(1).
6. Task Force/Public Forum Procedures:
When major public policy development warrants, and after adequate
preparation of issues and alternatives, the steering group may conduct larger
citizen forums to help develop a public consensus on the issues. The product of
such citizen forums, when held, shall be presented to the City Council prior to
the customary City Council deliberations (i.e., agenda actions, public hearings,
etc.) which could normally result in final action. The procedures are further
illustrated in Exhibit A6(1) attached.
The City Manager may also appoint such ad -hoc or special projects
administrative advisory task groups as he or she may deem necessary to assist
City administrative activity. Such appointments shall identify the task(s) and a
method of determining how the group shall "sunset" when the task is completed.
7. Citizens Task Force Steering Procedures:
When the nature of a major issue indicates a need for increased citizen
involvement or expertise at the steering level of a task force, the Council may,
by legislative directive, commission a Citizens Task Force Steering Group
33
Proposed "Governance Coordination Manual"
4/24.'2003
34
Valley
consisting of one (1) council member, one (1) qualified citizen, and the City
Manager. The Citizens Task Force shall function in a manner similar to the Task
Force Procedures contained in Sections 4 and 5 above. The procedures are further
illustrated in Exhibit A7, attached.
8. Multi- Agency Coordinating Task Force Steering Procedures:
When a major public /private effort involves key agencies outside of City
Government but vital to community coordination, the Council may create by
legislative directive, an appropriately named (Multi- Agency) Coordinating Task
Force Steering Group. Membership shall consist of one (1) council member, the
City Manager, one (1) representative from each City Board or Commission key to
the issue or project and one (1) member from each private, non - profit agency with
key interest or resources vital to the issue or project.
Each agency shall appoint one (1) member to serve on the Steering Group and one
(1) member to serve as alternate. Except for the first organizational start -up
meeting, alternates shall not attend Steering Group meetings. Steering Group
members shall function in a manner similar to the task force procedures described
in Sections 4, 5, and 6 above. The procedures are further illustrated in Exhibit
A6(2) attached.
9. General Town Hall/Neighborhood Meetings:
The public should be encouraged to attend regular and special City Council
meetings to participate in their government. The City Council Rules of Procedure
are designed to facilitate an open atmosphere for citizen participation. However,
any two (2), but not more than three (3), members of the City Council may desire
to convene a citizens town hall/neighborhood meeting or series of meetings for
the purpose of providing a general forum on city operations. Such town hall
meetings shall. when convened, provide information pertaining to any known
issues as well as opportunity for citizens to express their views on any subject.
The Councilors may request that the City Manager or his!her designee attend
these meetings to answer questions on administrative matters. Although not
official council meetings, members of the City Council shall report issues to the
City Council. Councilors should avoid discussion or receiving testimony which
pertains or may pertain to potential lawsuits, land use issues, or other quasi -
judicial proceedings which might later come before the Council.
Proposed "Governance Coordination Manual"
4/24/2003
Representation/Coordination
Roles by Councilmember,
Staff
Regional Groups
•
Task Force Steering
2 Council (appointed h\
Mayor)
City Manager
(Technical Support)
Appointed by CM
Technical Groups &
Organizations
EXHIBIT A -6(1)
Liaison Role
Councilinenrber information & two
way communication
Information coordinated
by steering group -
reports to Council by
liaison or directly to
public task force forums
Local Interest Groups
& Organizations
35
TASK FORCE/TOWN HALL MEETINGS GENERAL MODEL
Public Process Role
• Open Subject Town Hall Meetings
City Council Meetings
Public Process
Task Force Public Forums*
*Public Forums
•Town Ilall Meetings
*Hearings, etc.
Can be an appointed core group with
general public forum or closed group,
depending on issues
Final Public Input
Forum
Formal agenda
discussion, public
comment, public
hearings, etc.
Citizen Input Path
Report to Council by
steering group
Citizen Issue
Consensus
Forums
Presentation,
group
discussions,
identify issues,
develop
consensus
MOTION "To Approve the Task Force/Town
Hall General Model Herein Contained and
Incorporated as Exhibit A6(1) of the City of
Spokane Valley Council Rules of Procedure."
Proposed "Governance Coordination Manual"
4124/2003
EXHIBIT A -6(2)
MULTI-AGENCY COORDINATING TASK FORCE MODEL
-Non City
Agency /Group
-Non City
Agcncy /Group
Representation /Coordination
Roles by Steering Group
Members
l'lan Commu
Information and
Involvement Strategies
liaison Rule
Two -Way
V
Task Force Steering
Group
l- Council member
I -City Manager
l -City Board or
Commission
I -Non City Agency /Group
1 -Non City Agency /Group
(Each agency appoints its
own rep)
* Gather Information
*Technical Groups &
Organizations
Liaison Role
Councilmcmbcr /City Manager& two
way cotntnunication
Information coordinated
by steering group —
reports to Agency by
liaison or directly to
public task force forums
36
1Valky
City Board or
Commission
1
• Town Hall Meetings
i
Local Interest Groups
& Organizations
Service Clubs, etc.
City Council Meetings
Public Process
Comp Plan
Review
Task Force Public Forums*
'Opal House Forums
*Town Hall Meeting,
*Club Programs Inlu
Can be an appointed core group with
general public forum or closed group,
depending on issues
Final Public Input
Forum
Formal agenda
discussion, public
cunmrenl, public
hearings, etc
Task Force Input
Path
Report to Council by
slccrine eroun
('ilitcn Issue
Consensus
Forums
Presentation.
group
discussions.
identify issues,
develop
consensus
MOTION "To Approve the Multi - Agency
Coordinating Task Force General Model
Chart Herein Contained and Incorporated as
Exhibit A6(2) of the City of Spokane Valley
Governance Coordination Rules of proceedure
I'roposed "Governance Coordination Manual"
4.24'2003
CITIZENS TASK FORCE
GENERAL MODEL
Citizen Input
Qualified
non -city
official appointee
Representation / Coordination Roles
by Councllrnember, Citizen or Staff
Regional Groups
Motion "To Approve the Citizens' Task Force General Model Chart Herein Contained and Incorporated
as Exhibit A7 of the City of Spokane Valley Council Rules of Procedure."
Task Force Steering
1 Council - (appointed
by Mayor)
1 Citizen -
(appointed by Mayor,
approved by Council)
1 Staff -
(appointed by City
Manager)
(Technical Support)
a
Technical Groups
& Organizations
EXHIBIT A -7
Liaison Rote
CouncMmember or citizen
Information a two way
communication
Public Process - -
Community Consensus Role
Information coordinated by
steering group - reports to
•
Council by liaison or directly
to public task force forums
Local Interest
Groups
& Organizations
37
City Council
Meetings
Public Process
Citizen Input Path
Report to Council by steering group
Public Forums
' Task Force
" Town Hall Meetings
• Others
Final Public Input Forum
4—Formal agenda discussion, public
comment, public hearings. etc
Citizen Issue Consensus Forums
4- Presentation, group discussions,
identify issues, develop consensus
Proposed "Governance Coordination Manual"
4 '24 2003
35A.13.170
35A.13.180
5A.13.190
35A.13.200
Adoption of codes by reference.
Exhibit :A -8
REVISED CODE of WASHINGTON
Title 35A RCW OPTIONAL MUNICIPAL CODE
Chapter 35A.13 RCW COUNCIL- MANAGER PLAN OF GOVERNMENT
Chapter ;SA.13 RCWO
COUNCIL- MANAGER PLAN OF GOVERNMENT
35A.13.010 City officers - -Size of council.
35A.13.020 Election of councilmen -- Eligibility-- Terms -- Vacancies— Forfeiture of office — Council chairman.
35A.13.030 Mayor -- Election -- Chairman to be mayor -- Duties.
35A.13.033 Election on proposition to designate person elected to position one as chairman-- Subsequent holders of
position one to be chairman.
35A.13.035
35A.13.040
35A.13.050
35A.13.060
35A.13.070
35A.13.080
35A_13.090
35A.I3.100
35A,13.110
35A.13.120
35A.13.130
35A.13.140
35A.13.150
35A.13.160
Mayor pro tempore or deputy mayor.
Compensation of councilmen — Expenses.
City manager— Qualifications.
City manager may serve two or more cities.
City manager —Bond and oath.
City manager — Powers and duties.
Creation of departments, offices, and employment— Compensation.
City manager— Department heads -- Authority.
City manager — Appointment of subordinates -- Qualifications -- Terms.
City manager — Interference by council members.
City manager -- Removal -- Resolution and notice.
City manager — Removal - -Reply and hearing.
City manager -- Substitute.
Oath and bond of officers.
Council meetings -- Quorum -- Rules -- Voting.
Ordinances — Style -- Requisites - -Veto.
Authentication, recording and publication of ordinances.
38
Proposed "Governance Coordination Manual"
4'24003
35A.13.210 Audit and allowance of demands against city.
35A.13.220 Optional division of city into wards.
35A.13230 Powers of council.
RCW 35A.13.010 City officers —Size of council.
The council members shall be the only elective officers of a code city electing to adopt the
council - manager plan of government authorized by this chapter, except where statutes provide
for an elective municipal judge. The council shall appoint an officer whose title shall be "city
manager" who shall be the chief executive officer and head of the administrative branch of the
city government. The city manager shall be responsible to the council for the proper
administration of all affairs of the code city. The council of a noncharter code city having less
than twenty -five hundred inhabitants shall consist of five members; when there are twenty-five
hundred or more inhabitants the council shall consist of seven members: PROVIDED, That if
the population of a city after having become a code city decreases from twenty-five hundred or
more to less than twenty -five hundred, it shall continue to have a seven member council. If, after
a city has become a council - manager code city its population increases to twenty -five hundred or
more inhabitants, the number of councilmanic offices in such city may increase from five to
seven members upon the affirmative vote of a majority of the existing council to increase the
number of councilmanic offices in the city. When the population of a council- manager code city
having five councilmanic offices increases to five thousand or more inhabitants, the number of
councilmanic offices in the city shall increase from five to seven members. In the event of an
increase in the number of councilmanic offices, the city council shall, by majority vote, pursuant
to RCW 35A.13.020, appoint two persons to serve in these offices until the next municipal
general election, at which election one person shall be elected for a two -year term and one person
shall be elected for a four -year term. The number of inhabitants shall be determined by the most
recent official state or federal census or determination by the state office of financial
management. A charter adopted under the provisions of this title, incorporating the council -
manager plan of government set forth in this chapter may provide for an uneven number of
councilmembers not exceeding eleven.
A noncharter code city of less than five thousand inhabitants which has elected the council -
manager plan of government and which has seven councilmanic offices may establish a five -
member council in accordance with the following procedure. At least six months prior to a
municipal general election, the city council shall adopt an ordinance providing for reduction in
the number of councilmanic offices to five. The ordinance shall specify which two councilmanic
offices, the terms of which expire at the next general election, are to be terminated. The
ordinance shall provide for the renumbering of council positions and shall also provide for a two -
year extension of the term of office of a retained councilmanic office, if necessary, in order to
comply with RCW 35A.12.040.
However, a noncharter code city that has retained its old council- manager plan of
government, as provided in RCW 35A.02.130, is subject to the laws applicable to that old plan of
government.
39
Proposed "Governance Coordination Manual"
4/24/2003
[1994 c 223 § 35; 1994 c 81 § 72; 1987 c 3 § 16; 1985 c 106 § 2; 1983 c 128 § 2; 1979 ex.s. c 18 § 24; 1979 c 151 §
34; 1967 ex.s. c 119 § 35A.13.010.]
Notes:
Severability -1987 c 3: See note following RCW 3.46.020.
Sep erability -1979 ex.s. c 18: See note following RCW 354.01.070.
Population determinations, office offinancial management :: Chapter 43.62 RCH:
RCW 354.13.020 Election of councilmen — Eligibility— Terms — Vacancies— Forfeiture of
office — Council chairman.
In council - manager code cities, eligibility for election to the council, the manner of electing
councilmen, the numbering of council positions, the terms of councilmen, the occurrence and the
filling of vacancies, the grounds for forfeiture of office, and appointment of a mayor pro tempore
or deputy mayor or councilman pro tempore shall be governed by the corresponding provisions
of RCW 35A.12.030, 35A.12.040, 35A.12.050, 35A. 1 2.060, and 35A.12.065 relating to the
council of a code city organized under the mayor - council plan, except that in council - manager
cities where all council positions are at -large positions, the city council may, pursuant to RCW
35A.13.033, provide that the person elected to council position one shall be the council chairman
and shall carry out the duties prescribed by RCW 35A.13.030.
[1994 c 223 § 36; 1975 1st ex.s. c 155 § 1; 1967 ex.s. c 119 § 35A.13.0201
RCW 35.4.13.030 Mayor— Election— Chairman to he mayor — Duties.
40
Sikikane
Biennially at the first meeting of the new council the members thereof shall choose a
chairman from among their number unless the chairman is elected pursuant to RCW 35A.13.033.
The chairman of the council shall have the title of mayor and shall preside at meetings of the
council. In addition to the powers conferred upon him as mayor, he shall continue to have all the
rights, privileges, and immunities of a member of the council. The mayor shall be recognized as
the head of the city for ceremonial purposes and by the governor for purposes of military law. He
shall have no regular administrative duties, but in time of public danger or emergency, if so
authorized by ordinance, shall take command of the police, maintain law, and enforce order.
[1975 lst ex.s. c 155 § 2; 1967 ex.s. c 119 § 354.13.030.]
RCW 354.13.033 Election on proposition to designate person elected to position one as chairman- -
Subsequent holders of position one to be chairman.
The city council of a council- manager city may by resolution place before the voters of the
city, a proposition to designate the person elected to council position one as the chairman of the
council with the powers and duties set forth in RCW 35A.13.030. If a majority of those voting on
the proposition cast a positive vote, then at all subsequent general elections at which position one
is on the ballot, the person who is elected to position one shall become the chairman upon taking
office.
[ 1975 1st ex.s. c 155 § 3.]
RCW 354.13.035 Mayor pro tempore or deputy mayor.
Biennially at the first meeting of a new council, or periodically, the members thereof, by
Proposed "Governance Coordination Manual"
4/24/2003
majority vote, may designate one of their number as mayor pro tempore or deputy mayor for
such period as the council may specify, to serve in the absence or temporary disability of the
mayor; or, in lieu thereof, the council may, as the need may arise, appoint any qualified person to
serve as mayor pro tempore in the absence or temporary disability of the mayor. In the event of
the extended excused absence or disability of a councilman, the remaining members by majority
vote may appoint a councilman pro tempore to serve during the absence or disability.
[1969 ex.s. c 81 § 1.]
Notes:
Effective date- -1969 ex.s. c 81: "This 1969 amendatory act shall take effect July 1, 1969." [ 1969 ex.s. c 81 § 7.]
RCW 35A.13.040 Compensation of councilmen — Expenses.
The salaries of the councilmen, including the mayor, shall be fixed by ordinance and may be revised
from time to time by ordinance, but any increase or reduction in the compensation attaching to an office
shall not become effective until the expiration of the term then being served by the incumbent: PROVIDED,
That compensation of councilmen may not be increased or diminished after their election nor may the
compensation of the mayor be increased or diminished after the mayor has been chosen by the council.
Until councilmen of a newly- organized council- manager code city may lawfully be paid as provided by
salary ordinance, such councilmen shall be entitled to compensation in the same manner and in the same
amount as councilmen of such city prior to the adoption of this council- manager plan.
Until a salary ordinance can be passed and become effective as to elective officers of a newly
incorporated code city, the first councilmen shall be entitled to compensation as follows: In cities having
less than five thousand inhabitants -- twenty dollars per meeting for not more than two meetings per month; in
cities having more than five thousand but less than fifteen thousand inhabitants - -a salary of one hundred and
fifty dollars per calendar month; in cities having more than fifteen thousand inhabitants - -a salary of four
hundred dollars per calendar month. A councilman who is occupying the position of mayor, in addition to
his salary as a councilman, shall be entitled, while serving as mayor, to an additional amount per calendar
month, or portion thereof, equal to twenty percent of the councilmanic salary: PROVIDED, That such
interim compensation shall remain in effect only until a salary ordinance is passed and becomes effective as
to such officers, and the compensation provided herein shall not be construed as fixing the usual
compensation of such officers. Councilmen shall receive reimbursement for their actual and necessary
expenses incurred in the performance of the duties of their office, or the council by ordinance may provide
for a per diem allowance. Procedure for approval of claims for expenses shall be as provided by ordinance.
[1979 ex.s. c 18 § 25; 1967 ex.s. c 119 § 35A.13.040.]
Notes:
Severability -1979 ex.s. c 18: See note following RCW 35A.01.070.
RCW 35A.13.050 City manager — Qualifications.
41
•
•
Proposed "Governance Coordination Manual"
4,2422003
[1967 ex.s. c
119 §
35A.13.060]
RCW 35A.13.070 City manager --Bond and oath.
[1967 ex.s. c
119 §
35A.13.070.]
RCW 35A.13.080 City manager —Powers and
duties.
42
j�'dlles'
The city manager need not be a resident at the time of his appointment, but shall reside in the code cite
after his appointment unless such residence is waived by the council. He shall be chosen by the council
solely on the basis of his executive and administrative qualifications with special reference to his actual
experience in, or his knowledge of, accepted practice in respect to the duties of his office. No person elected
to membership on the council shall be eligible for appointment as city manager until one year has elapsed
following the expiration of the term for which he was elected.
[ 1967 ex.s. c 119 § 35A.13.050.]
RCW 35A.13.060 City manager may serve two or more cities.
Whether the city manager shall devote his full time to the affairs of one code city shall be determined
by the council. A city manager may serve two or more cities in that capacity at the same time.
Before entering upon the duties of his office the city manager shall take an oath or affirmation for the
faithful performance of his duties and shall execute and file with the clerk of the council a bond in favor of
the code city in such sum as may be fixed by the council. The premium on such bond shall be paid by the
city.
The powers and duties of the city manager shall be:
(1) To have general supervision over the administrative affairs of the code city;
(2) To appoint and remove at any time all department heads, officers, and employees of the code city,
except members of the council, and subject to the provisions of any applicable law, rule, or regulation
relating to civil service: PROVIDED, That the council may provide for the appointment by the mayor,
subject to confirmation by the council, of a city planning commission, and other advisory citizens'
committees, commissions, and boards advisory to the city council: PROVIDED FURTHER, That if the
municipal judge of the code city is appointed, such appointment shall be made by the city manager subject
to confirmation by the council, for a four year term. The council may cause an audit to be made of any
department or office of the code city government and may select the persons to make it, without the advice
or consent of the city manager;
(3) To attend all meetings of the council at which his attendance may be required by that body;
(4) To see that all laws and ordinances are faithfully executed, subject to the authority which the
council may grant the mayor to maintain law and order in times of emergency;
s
Proposed "Governance Coordination Manual" .00.1r'
4/24/2003
(5) To recommend for adoption by the council such measures as he may deem necessary or expedient;
(6) To prepare and submit to the council such reports as may be required by that body or as he may
deem it advisable to submit;
(7) To keep the council fully advised of the financial condition of the code city and its future needs;
(8) To prepare and submit to the council a proposed budget for the fiscal year, as required by chapter
35A.33 RCW, and to be responsible for its administration upon adoption;
(9) To perform such other duties as the council may determine by ordinance or resolution.
[ 1987 c 3 § 17; 1967 cx.s. c 119 § 35A.13.080.]
Notes:
Severability -1987 c 3: See note following RCW x.46.020.
RCW 35A.13.090 Creation of departments, offices, and employment— Compensation.
On recommendation of the city manager or upon its own action, the council may create such
departments, offices, and employments as it may find necessary or advisable and may determine
the powers and duties of each department or office. Compensation of appointive officers and
employees may he fixed by ordinance after recommendations are made by the city manager. The
appointive officers shall include a city clerk and a chief of police or other law enforcement officer.
Pursuant to recommendation of the city manager, the council shall make provision for obtaining
legal counsel for the city, either by appointment of a city attorney on a full time or part time basis,
or by any reasonable contractual arrangement for such professional services.
[1967 ex.s. c 119 § 35A.13.090.]
RCW 35A.13.100 City manager— Department heads — Authority.
The city manager may authorize the head of a department or office responsible to him to
appoint and remove subordinates in such department or office. Any officer or employee who may
be appointed by the city manager, or by the head of a department or office, except one who holds
his position subject to civil service, may be removed by the manager or other such appointing
officer at any time subject to any applicable law, rule, or regulation relating to civil service.
Subject to the provisions of RCW 35A.13.080 and any applicable civil service provisions, the
decision of the manager or other appointing officer, shall be final and there shall be no appeal
therefrom to any other office, body, or court whatsoever.
[ 1967 ex.s. c 119 § 35A.13.1001
43
a
•
j«
Proposed "Governance Coordination Manual"
4124!2003
RCW 35A.13.110 City manager -- Appointment of subordinates -- Qualifications— Terms.
Appointments made by or under the authority of the city manager shall be on the basis of
ability and training or experience of the appointees in the duties which they are to perform, and
shall be in compliance with provisions of any merit system applicable to such city. Residence
w ithin the code city shall not be a requirement. All such appointments shall be without definite
term.
[ 1967 ex.s. c 119
§ 35A.13.110.]
RCW
35A.13.120
City manager —
Interference by
council
members.
Neither the council, nor any of its committees or members, shall direct the appointment of any
person to, or his removal from, office by the city manager or any of his subordinates. Except for
the purpose of inquiry, the council and its members shall deal with the administrative service solely
through the manager and neither the council nor any committee or member thereof shall give
orders to any subordinate of the city manager, either publicly or privately. The provisions of this
section do not prohibit the council, while in open session, from fully and freely discussing with the
city manager anything pertaining to appointments and removals of city officers and employees and
city affairs.
[1967 ex.s. c 119 § 35A.13.120.]
RCW 35A.13.130 City manager — Removal— Resolution and notice.
The city manager shall be appointed for an indefinite term and may be removed by a majority
vote of the council. At least thirty days before the effective date of his removal, the city manager
must be furnished with a formal statement in the form of a resolution passed by a majority vote of
the city council stating the council's intention to remove him and the reasons therefor. Upon passage
of the resolution stating the council's intention to remove the manager, the council by a similar vote
may suspend him from duty, but his pay shall continue until his removal becomes effective.
[1967 ex.s. c 119 § 35A.13.130.]
RCW 35A.13.140 City manager — Removal —Reply and hearing.
The city manager may, within thirty days from the date of service upon him of a copy thereof,
reply in writing to the resolution stating the council's intention to remove him. In the event no reply
is timely filed, the resolution shall upon the thirty -first day from the date of such service, constitute
the final resolution removing the manager and his services shall terminate upon that day. If a reply
44
Proposed "Governance Coordination Manual" ley
424/2003
shall be timely filed with the city clerk, the council shall fix a time for a public hearing upon the
question of the manager's removal and a final resolution removing the manager shall not be adopted
until a public hearing has been had. The action of the council in removing the manager shall be
final.
[ 1967 ex.s. c 119 § 35A.13.140.]
RCW 35A.13.150
City manager —
Substitute.
The council may designate a qualified administrative officer of the city or town to perform the
duties of manager:
(1) Upon the adoption of the council- manager plan, pending the selection and appointment of a
manager; or
(2) Upon the termination of the services of a manager, pending the selection and appointment
of a new manager; or
(3) During the absence, disability, or suspension of the manager.
[1967 ex.s. c 119 § 35A.13.150.]
RCW 354.13.160 Oath and bond of officers.
All provisions of RCW 35A.12.080 relating to oaths and bonds of officers, shall be applicable
to code cities organized under this council- manager plan.
[1967 cx.s. c 119 §35A.13.1601
RCW 35A.13.170 Council meetings—Quorum--Rules--Voting.
All provisions of RCW 35A.12.110, as now or hereafter amended, and 35A.12.120, relating to
council meetings, a quorum for transaction of business, rules and voting at council meetings, shall
be applicable to code cities organized under this council- manager plan.
[ 1979 ex.s. c 18 § 26; 1967 ex.s. c 119 §35A.13.1701
Notes:
Severability -1979 ex.s. c 18: See note following RCW 35A.01.070.
RCW 35A.13.180 Adoption of codes by reference.
45
•
Proposed "Governance (ordination Manual"
4124/2003
*orkane*
Ordinances of cities organized under this chapter may adopt codes by reference as provided in
RCW 35A.12.140.
[1967 ex.s. c 119 § 35A.13.180.]
RCA' 35A.13.190 Ordinances—Style—Requisites—Veto.
The enacting clause of all ordinances shall be as follows: "The city council of the city of
. do ordain as follows:" No ordinance shall contain more than one subject and that must be clearly
expressed in its title.
No ordinance or any section or subsection thereof shall be revised or amended unless the new
ordinance sets forth the revised ordinance or the amended section or subsection at full length.
No ordinance shall take effect until five days after the date of its publication unless otherwise
provided by statute or charter, except that an ordinance passed by a majority plus one of the whole
membership of the council, designated therein as a public emergency ordinance necessary for the
protection of public health, public safety, public property or the public peace, may be made effective
upon adoption, but such ordinance may not levy taxes, grant, renew, or extend a franchise, or
authorize the borrowing of money.
[1967 ex.s. 119
§ 35A.13,190.1
RCA' 35A.13.200 Authentication, recording and
publication of ordinances.
Ordinances of code cities organized under this chapter shall be authenticated, recorded and
published as provided in RCW 35A,12,150 and 35A.12.160.
[1967 ex.s, c 119 § 35A,13.200.]
RCW 354.13.210 Audit and allowance of demands against city.
RCW 35A.12.170 shall apply to the audit and allowance of demands against the city.
[1967 ex.s. c 119 § 35A.13.210.]
RCW 35k13.220 Optional division of city into wards.
A code city organized under this chapter may be divided into wards as provided in RCW
35A.1 2 1 E.
[1967 ex,s, c 119 § 35A.13.220.]
RCW 35A.13230 Powers of council.
The council of any code city organized under the council-manager plan provided in this chapter
46
Proposed "Governance Coordination Manual"
4124,X2003
shall have the powers and authority erantcd to legislative bodies of cities governed by this title as
more particularly described in chapter 35A.11 RCW, except insofar as such power and authority is
vested in the city manager.
[1967 ex,s. c 119 35AJ3.230.]
Exhibit A -9
RESOLUTION N.
GENERAL POLICY RESOLUTION OF CORE BELIEFS
A RESOLUTION OF THE NEW CITY OF SPOKANE VALLEY ESTABLISHING A
GENERAL POLICY RESOLUTION EMANATING FROM THE CORE BELIEFS OF
THE CITY COUNCIL AND COMMUNITY AND SETTING FORTH DUTIES OF 1iOT1I
ELECTED AND APPOINTED OFFICIALS OF THE CITY TO HELP GUIDE
LEGISLATIVE AND EXECUTIVE DECISIONS TOWARD EFFECTIVE,
RESPONSIVE, AND OPEN GOVERNMENT
WHEREAS, the City Council of the City of Spokane Valley, as the elective legislative
body, is charged with promulgating Ordinances and Resolutions which become the law of the
city: and
WHEREAS, such Ordinances and Resolutions must provide enforceable provisions
subordinate is , and in harmony with, all other applicable federal and state statutes and .
regulations; and
WHEREAS, the City Council desires to provide a clear set of general policy guidelines
for the conduct of city government:
NOW, THEREFORE, the City Council of the City of Spokane Valley flocs hereby affirm
and resolve that the following core beliefs shall serve as guidelines for the conduct of affairs by
all branches of Spokane Valley City Government.
Section 1. We believe that Spokane Valley should be a visionary city encouraging its
citizens and their government to look to the future beyond the present generation
and to bring such ideas to public discussion and to enhance a sense of community
identity.
47
•
Proposed "Governance Coordination Manual"
4/24/2003
Section 2. We believe that the elected body decision making is the only lawful and effective
way to conduct the public's legislative business and that careful observance of a
clear set of Govemence Coordination rules of procedure can best enhance public
participation and decision making.
Section 3.
Section 4.
Section 5.
Section 6.
We believe in the City Council as policy leaders of the City. One or more City
Council members are encouraged to take the lead, where practical, in sponsoring
Ordinances or Resolutions excepting quasi-judicial or other public hearings and
the statutory duties of the City Manager as set forth in RCW 35A.13.020.
We believe in hearing the public view. We affirm that members of the public
should be encouraged to speak and be heard through reasonable rules of
procedure when the public business is being considered thus giving elected
officials the broadest perspectives from which to make decisions.
We believe that the City of Spokane Valley's governance should he known as
"user friendly ", and that governance practices and general operations should
consider how citizens will he served in the most responsive, effective and
courteous manner,.
We believe that the economic and commercial job base of the community should
be preserved and encouraged to grow as an alternative to increasing property
taxes. We believe it imperative to have an expanded and diverse economic base,
Section 7. We solicit the City Manager's support in conducting the affairs of the city with
due regard for:
a. Promoting mutual respect between the Citizens, City staff and the City
Council by creating the organizational team work necessary for effective,
responsive and open government;
b. Providing the City Council and public reasonable advance notice when
issues are to be brought forward for discussion.
c. Establishing and mail ing a nasal city -wide customer service program with
emphasis on timely s , a user- friendly atmosphere, and an attitude of
facilitation and accommodation within the bounds of responsibility, integrity,
and financial capability of the city, including organizational and job
description documents while pursuing best practices" in customer service.
d. Seeking creative ways to contain or impede the rising cost of governmental
services, including examination of private sector alternatives in lieu of
governmentally provided services.
48
Proposed "Governance Coordination Manual"
4/24x2003
e. Providing a data base of future projects and dreams for the new City of
Spokane Valley so that good ideas from it's citizens and leaders are not lost
and the status of projects can be readily determined.
Passed and approved by the City Council of the City of Spokane Valley at a
regular meeting on , 2003.
Mayor
j% Hey
Attest: Approved as to form:
City Clerk City Attorney