2002, 12-17 Regular Meeting Minutes I '
City of Spokane Valley
City Council Minutes
Regular Meeting
December 17, 2002
The regular meeting of the Spokane Valley City Council was called to order by Mayor
Mike DeVleming at 6:00 p.m.
Councilmembers present: Mayor Mike DeVleming, Deputy Mayor Diana Wilhite,
Councilmembers Dick Denenny, Mike Flanigan, Rich Munson, Gary Schimmels, and
Steve Taylor.
Staff present: Interim City Manager Lee Walton, Interim Deputy City Manager Stan
McNutt, Interim Finance Director Robert Noack, Interim Community Development
Director Jim Harris, Interim Public Works Director Dick Warren, Interim Administrative
Assistant Karin Bosworth, and Interim City Clerk Ruth Muller.
Invocation: Rev. Patrick W. Mecham, Opportunity Presbyterian Church gave the
invocation.
Roll Call: Interim City Clerk called roll.
Approval of Agenda: Mayor DeVlemine moved to approve the agenda. adding an
executive session of approximately 15 minutes for discussion of legal matters following
New Business. Councilmember Denenny seconded the motion. The motion carried
unanimously.
Public Comments: Mayor DeVleming opened the meeting for public comments.
Evelyn Santieson, 12915 East Broadway Avenue, #217, expressed concern about the
possibility of the sewage treatment plant being located at Freya and Trent.
Gary Alvarado, 4309 North Calvin Road, stated that he has 32 years experience working
with training persons of various disabilities, is presently operations manager for a pre-
vocational training center, and offers his services to work with the City as they hire staff.
Kent Richardson, president of the Central Valley Education Association, reviewed action
taken by the teachers to participate in the one-day demonstration to encourage state
legislators not to cut education funding. Richardson summarized some of the impacts on
school programs if there are cuts as proposed by the governor. City Council agreed to
allow Richardson an additional three minutes under the Public Comments item at the end
of the agenda.
December 17,2002 Council Minutes,Approved Jon.7,2003
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Council Reports: Deputy Mayor Wilhite reported that the Finance Committee met Dec.
13, 2002 to review obligations submitted for payment and recommend approval for
payment with removal of one small item, changing total to be paid to $63,890.57.
Mayor DeVleming reported that the ad-hoc Governance Committee has been meeting to
begin work on process and at this time have some changes in the Study Session Agenda
that will be presented to Council.
Consent Agenda: Interim Manager Walton requested that the Dec. 10, 2002 Minutes be
removed. Councilmember Munson moved and Deputy Mayor Wilhite seconded to
approve the Consent Agenda. (1) approving payment of Claims obligations in the amount
of$63,890.57. The motion carried unanimously.
Motions:
Agenda Bill No. 2002-001: Following discussion as to necessity for action on
appointments to boards and committee this evening, the mayor determined that this
matter shall be delayed until the January 7, 2003 meeting to allow time for
recommending a primary and alternate appointee to each board/committee for which a
City representative is needed.
Agenda Bill No. 2002-002 and Resolution No. 02-1.1: Interim Manager Walton
reviewed proposal information submitted by various local newspapers as to their
capability and costs for providing legal publication services to the City. Walton
recommended that the City authorize a one-year contract with Spokesman-Review for
legal publication services. Councilmember Flanigan moved and Councilmember Munson
seconded that Council adopt Resolution No. 02-11 Designating the Official Newspaper
and authorize City Manager to execute a one-year contract with The Spokesman Review
for legal advertising services. The motion carried unanimously.
Agenda Bill No. 2002-003: Interim Deputy Manager McNutt reported that the loaned
telephone system in City Hall is now maxed out with 16 instruments installed. It is
necessary to secure proposals for a City telephone system with flexibility to grow and
expand with the capabilities that we will need when the City is fully staffed. Following
brief discussion of types, costs, and lead time for line installation, Councilmember
Munson moved and Deputy Mayor Wilhite seconded that Council authorize advertising
Request for Proposal for telephone system for City Hall facilities. The motion carried
unanimously.
Interim Staffing flan: Greg Prothman reviewed a proposed skeleton organization chart
with positions necessary and summary of position descriptions. Interim Manager Walton
said that the most critical positions are clerical, financial and public works field
supervisor. Council and staff discussed the fact that this staffing plan is predicated upon
the City providing a full-fledged one-stop planning and building permit center; that
Council has not yet had a full discussion as to what services the City will provide in-
house or by contract because direction to staff has been only the philosophical intent of
Council, the need to further cost out providing fully staffed in-house services, and that
December 17,2002 Council Minutes,Approved Inn.7,2003 2
there will be time necessary for securing qualified individuals for specific positions.
Council concurred that this subject will be discussed fully at a January 9, 2003 study
session with cost figures provided by staff Councilmember Munson moved and Deputy
Mayor Wilhite seconded that Prothman Company be authorized to begin to
identify/source individuals for specific positions,and to authorize hiring immediately
four positions: (I) office assistant, (2) accountant. (3) operations/contracts
superintendent, and (4) long-ranee planner. The motion carried unanimousl .
City Manager Search: Greg Prothman presented a draft position profile including
salary range, based upon his surveys, to begin the search for a City Manager for Spokane
Valley. There was brief discussion about this document noting that information contains
the values established by Council, this should attract qualified applicants with previous
experience in cities of similar size/type, and that the position will not be exempt from
social security. Councilmember Taylor moved and Councilmember Denennv seconded
that the draft position profile for City Manager search be approved. The motion carried
unanimously.
Department Director Search: Greg Prothman presented a draft agreement reviewing
the timeline, positions covered, and City information. Councilmember Taylor moved and
Councilmember Schimmels seconded that the mayor be authorized to execute agreement
with Protlunan Corn Gan to begin search for Deputy Ci ' Manager Public Works
Director, Finance Director, Planning Director, and Building Official. The motion carried
unanimously.
CiTY MANAGER AND STAFF REPORTS
There were no reports.
PUBLIC COMMENTS
Kent Richardson, president of Central Valley Education Association further identified
programs that may be cut if the governor cuts the state education budget that can lead to
increased social service costs, that many school districts in the state voted to close for the
Jan. 14, 2003 demonstration, but Central Valley will remain open with day to be made
up, that teachers of Central Valley District do not plan to travel to Olympia, but to rally in
Eastern Washington, that this is not a salary issue but about programs for students that the
District wishes to preserve, and requests support of the Spokane Valley City Council,
thanking them for the opportunity to present the teachers' position.
Tom Degeare, 2820 South Avalon Road, stated that he is impressed with the Council's
cost consciousness, but surprised that the City is proceeding with the logo design contest
that may be costly if a city name change is successful.
Tony haanis, 10625 East Trent, urged the Council to take a public position on the
sewage treatment plant indicating that if the plant is placed in Spokane Valley, then it
should be owned by the City.
December 17,2002 Council Minutes,Approved Jan.7,2003 3
The mayor advised that Council would go into executive session for approximately 15
minutes for discussion of legal issues.
The meeting recessed to executive session at 7:10 p.m. and the City Council met in
closed conference room for this session.
The meeting reconvened at 7:33 p.m.
There being no further business, Councilmember Flanigan moved and Mayor DeVlerning
seconded that the meeting adjourn. The motion carried unanimously and the meeting
a journed at 7:35 p.m. to Study Session.
ATTEST: APPROVED:
Interim City Clerk. Mayor Michael r e Leming
December 17,2002 Council Minutes,Approved inn.7,2003 4