2005, 07-26 Regular Meeting
AM.E:'~`nED. AGENllA
SPOKAtiE VALLEY CITY COLThClL
REGII'LAR VtEF:TING #71
Tuesdxy, July Zb, 2005 6:00 p.m.
CITY HALG AT RF.DWUOD PLr12A
11707 East Spntgac Arenue. First Flc►or
Council Requeyts AII Elertrnnic Dcvices t►e "I'urned nR Uuring Councll S-Trrting
CAL.L TU ORDER
INVQC4TIOiY: pastot Darrtll t'oic, tipxokijnc Vallcy Wesieyan Churcli
PLFDGF UF ALLEGIAtiCE:
ROLL CAI.i•
APPROVAI, UF AGENUA
t?`TRODiJC71UN OF SPFCIAL GUF.STS !1..tip PRl:SFN1'ATIONti
COhG1iITl'EF. AOARD. LIAItiON S11111SiaRY REf'OR7S
MAYOR'S REYORT:
PL1BI.lC C0MNfEtiTS FQr msmbcr; ot'thc Public t(, spcal: to the Co►mcil rcgurding mntters NO'1' on
flie Ageadn. Pleas4 stata yaur nnmr nnd addre>s far the record and limit crmnrles to dircr mi.aucrs.
1. CQNSENT AGENDA Cottsists of itcros considcred routinc which am epprovcd as a group. A
Councilmembcr may remove an itcm irum thc Loctscnt Age,-nciu to be cimsiderccl se}sarately.
(Note: Councfi may cntottain a motiop ta wah•e rending and apprmr Cuasent Agtndu.)
it. Apprvval af thc Fallowing YouchrrtiFD ~
OU C~ LIST YOUCHER TO i'AL
ATE Ntunber(s) ~ VOUCHER
~ AI4[Ul,RV7
07-0S-2005 713 7-71 ? I $ l?9_467.64
I 07-18-2005 7172-7235 S331.813.25
~ GRAND TO'IAL i ~461.2Rt).8{>
b. Approval of F'n}•roll of luly 15,2005 of S137,615.82
c. Approvat o1'Counril Exccutivc Mcciing,viinutrs ofluh, 11. 2005
d. Approval of Cuun.;il Mceting Minulcs of'July 12, ZOQS
c. Appruval aCCounc:il Stucfy Srssion Nlinutr-s of Juty 19, Z()US
f. Approval of Resolertinn 05-01 S, Amending Studant ;ldvisorV Councilmernbcr Tcrm~
g. GUtmcil Confumation of Mayoral rlppointtneni of Iirndlr.} (irifiiith to the Calile'TeleN i,ii ,n
Advisor} Baard
Ii. Approval of CrntcrPlnce Change Ordcr Autltorizatinn
i. Appruval ofContracts fotConstruction Serv ice,
A«>vnl ofCouncil E!cec:utive Mcctin Minutes ufJul 1-1. 2005
~Ptlllt'1~ -~}!fAt~1 Vi-~6-f~S kCt~li~:+: \!::r:l!1P ~ui!' ~ u;
N-EW »t'snvESs
5rcond RraJing ['roposed Urdinance 05-023 Amending Special Events - ti-like JarksoNLal V4'alkcr
(public cammenti
3. E'ropnsed Resolution 05-014 Crrating a Hunuin Rtsuurccs Mnlyst Classification and Job Deseription -
Nine Regor ipuhlic cocnment)
4. Motion Considerntion: Ciry of Spcaknne VriJlry Values - Nlna Rcgor (public comment)
~.'_Vfotian C(insitler,itivn: Dept. Emergcncy'Nanagement Cantract - Cat Walkcr (public cnmmentl
6. IMotiun Ccrosid`r,►eion: Written Findin Conclusiuns and peri:ion on APP Ut-OS - C • uriskeil
Pi1DL1C CnMhIENTti }-ur memher5 ot thc Public tn ~ix:;il, !u tljc C'onincil rcguniing matters tiOT o0
thc Agcadv_ Plensr statc your nnme and address Cor the recard and limit rerit~rks ta three minutes.
4D;►1INIS'CRATIVE REPORTS: (no public comment]
8. Govemanrt Viunuel Committce Report - Cauncilmembecs Iknentzy. UeVlctving nnc) Flanigan
Nationa! incident Ntanagement System (N1MS) Rcport - Cal V4'alker
10. Prabetiun Scrvices A mcnt - C y Driskell
!\FOk~I:~ I !tl'V O`1.1 : ~n~, ~uhlic r.,►lti~r~ent~
11_ Ptanncd l:nit DevelQgrr~cnt (P4~ 12 [)_r._,r;iuww:d Rrp.,rt.
13. 1'latuiiug Cumtuis9ian Approvcd Minutcs of Junc 4, 2045
14. Spokant Caunt}• Libnuti, District June 2005 Repurt
l>. Tents and ktembrane Struciures - Tam Schottens
16. Report on Starage 1'aiik Regulutions Progreis -'fom Scholtans
ADJOI"Itti'14TENT
FU'1'L'RL• SCHEDULE
Regu/ar Cokneil.ntaellngs nre generallj- lu1J 2nd and 4"' Tursda}•s, beglnn/ng a! 6: OU p.nL
C'ounci! StuJv Sessluw are generally held 1 p, P and Slh TursJays, beRinNing aI 6: 00 p.m.
O[her 1'enluti►•c UpcominP.tileetlRYyEwIIl.S':
`I)l lt f ,ndi-.ik7u,,1; r'i.~rn~n;; ;+ti a^.cnti thc mccsme rc.p:r:=ql llatltilS(ll:, W li~tiU7llllli!,YtC ~1I1'•sicsJ, hcnrin~, ut uthcr I
' I:TI(rpl~Tl^_Tll j'lZn ~C ConTUCI Il1c (11'' 1.irfR .11 i S1i4 I Y? 1.1Ip,ir) i ~Ly tvs-siblc so tlm arra"cmrnts mav bc mnde. J
il:u \tL<hn~ E'nbe 2 r(~
AcErrn:1
SPUKiNti VAI.LEY CITV' CUUNCIL
REGUI..4R MEE7'LNG t171
Tnesduy. July 26, 2005 b:(IU p.m.
CI'I'Y HALL A'T REDWOOD PL47-A
11707 Fast Spragnr Aveauc, First Flnor
Council Rrqucsta All Ckcirunic Drvices bc Turned OfC Uuring Council Nlceting
C4LL 1'U ORUEK
LWOCA"I'InN: Pastor Darraell Colc, Spokane Valley Weslcyan C'hurch
1'LFDGF OF AL[.F.GIANCE
ROLL CALL
APpROVAL OF AGE"A
QiTKODLiCT[ON OF SPECIAL Gi7EST'S A.1ll PRH SEhTA'TInNS
C'nMQTTFE. BOARD. L[ALSUY SCiM.M.ARY REPORTS
114AYOR'S REPORT:
PllBLtC Cn11iMFNTS rar mcmbcrs af dic I'ublic to spc:ilc to dfc Council reg,arding mattcrs NtOT an
the Agenda. Picase statc yr,ur namtmd addrtiss For chc record and limit r+cmerks to thrcc minutcti.
l. CONSF NT 4GEhpA Cansisis of itcros considcrccf routino which are approvcd as a graup. A
Councilmernber mny removo an item from 1he Concent Agrnd9 tn Ix considcrccl sepnmtcty.
(Nnte: Council may cotcrtula a mation 1n wah•e rcadiag and spprove Con.aent Ageeda.)
3. Approval of the Pollowing Vouchrrs:
VOUCHER L1ST VQUCfiCR 1'0"fr1L DATE Numbrris) VOUCI iLR
AmOiIyJ'
07-08-2005 7137=7171 5129,467.61
07-18-2005 7172-7235 $331,81325 '
GRANU T07'AI. _ IS46I? 80. R I
b. Approval of Pnymll af.luly 15, 2005 of 5137,6I5.82
c. Approvnl of Council Exccutivc MmKing Minutes of July 1 i, 2005
d. Approval ofCouncil Mccting Ntinutesc►fJuly I2.3005
c. ApprovaI ofCouncil Stuct}1 Srssion h4inutes ofJuty 19,1-005
AppruvaJ of Rcsolution 05-01 S, Amending 5tudent Advisvry Counrilnembc:r 'I'crms
g. Council Confirmati4n of Atayoral Appoincmcat af i3raJley Cirit'Fith to the CAbic i'clcvision
Advisary Board
h. Approval of CcnicrPlacc Changc Ordcr Authoriration
i. Approval of Contraccs for Construction Srrvires
J. Appmval of Council i:xecutive Mecting Minutes ofluly !d, 2005
('ounci) :~gmLS 117-26-+i4 i{c~idu Ntr:ting Vagc 1 ,
NEW I3USINF..SS
2. Sccond Rcading I'roposed Ordinar►cc 05-023 Amending Spxcial Fvents - Mika Jncl►.wn/Cal Walker
(public commentl
3. Propasccf Resulution 05-014 Crenting a Human Rasources Analyat Classific;atian and Job Uescription -
Nina Regar (pubiic commcat)
4. Motion Cpnsideration: City of Spokanc Vallcy Valur,s - Nina Rcgur (pablic commeat]
i. Motion Consideiation: Uept. Fmergrncy Nanagcment Contract - Cal Walker ipublfe commeat)
Fi, htotion Considsrntion: Writtcn Findings, Conrlusions and 17ccision an APP 01-05 - Ccuy Ihiskcll
i. Motion Cansideration- Writtcn Findings, Conclusinns nnd Decisiott on AI'P 02-05 -Ct+rv nriskcll
I'[TB[_tC COh1N1EiV'Tti Ft-r mcmbcr:: n1't}i-r Public to -,Jiral: to tlir louncil rcgardinti marers NOT an
thc AgNnda. E'Icasc statc your name nnd address for thc rrcord und limit rcrnarls tu thrce niinutcs.
4U?V11NiSTitATIYE REFOR"I'S: [no public commentj
8. Gc+vernnnce Manuel Committee Report - Councilmcmbcrs Denenny. [3eVleming and Flanigan
y. Nati4nal lncident Managemettt System (YIMS) Rcport-Gttl Walker
10. Probntion Scrvices Agnement - l.Ary Uriskell
11. Plsnnrd Unit Ihvclopmenl (P(!ll) Ordinance Update- Marina Sukup/Cary 17riskell
INFOR!►'LiTION ON'LY: [no public commcnt]
12. Departmental Monthty Kepvrts
13. 1'lanning Commission Approved Min►ttes oiJunt
14. SpQkano County Library District Junc 2005 Rer+.-
Trnts anc! Mcmbcane Structures - Tom Schohcwz
16. Report on Storagc I'anl Regulatiotis PruRress- 1;,::;
A-UJni1RNAtF NT
F['TIiRESCIIE'D! fLl•
RrRular L'ounci! Afrrtings arc• gtnerally /relJ 2nd and 4'0 Tutsdoys, beginninb► aI 6:00 p,nc
Coanci! Snrdy Sesslvnr arr gtntrally !rcld 10, r and Sth Tursdnys, bcginning al 6: 04 p.m
Otbu Trntatfre Upcamim, :Etee~ines/Events:
Nt)T[C:E: lmllviduals plmming w attrr►d the meeting who mquirr spccfal suisturta to accommtAatr physical, hesrinp, ar utbcr
impair~rrcnL~ ple.~se curnart the Clty ~'ltri: at (50914? 1-I ~10 ss x~n u.< y~c*ssihle sn eh~ nrran~;crnents mati• be mude.
t_ oc::;c:1 Are:ntu f17-~h•~i~ l.c~,u?:er \lrcimr Pa}!c' uf 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 7J26/05 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business xa new business ❑ public
hearing ❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Confirmation of City Attorney Appointment
GOVERNING LEGISLATION: RCW 35A.13.080 and SVMC 2.25.010
PREVIOUS COUNCIL ACTION TAKEN: Appointment of a City Manager under RCW 35A.13
and enactment of SVMC 2.25.
BACKGROUND: The City of Spokane Valley operates under the Council-Manager form of
government wherein the City Council retains legislative authority and the City Manager
exercises all administrative responsibilities, including the power and duties °to appoint and
remove at any time all department heads, officers, and employees of the code city...u
Spokane Valley Municipal Code 2.25.010 (City Attorney) provides, in part, that "This office shall
be filled by appointment by the city council upon the recommendation of the city manager.°
Hence that provision of the SVMC is in conflict with the provisions of RCW 35A.13.080, which
vests appointment authority with the city manager.
In lay person's terms, state statute trumps local ordinance. However, in order to make the
appointment of a city attorney by the city manager unassailable in advance of the elimination of
the contrary provision in SVMC 2.25.010 by ordinance amendment, the city manager requests
the redundancy of confirmation of said appointment by the City Council.
OPTIONS: 1. Give the matter further thought. 2. Choose not to confirm the appointment. 3.
Confirm the City ManageCs appointment of the City Attorney.
RECOMMENDED ACTION OR MOTION: To Confirm the City Manager's appointment of
Michael F. Connelly as City Attorney, who will report to work by August 22, 2005, subject to the
terms specified in the Conditional Offer of Employment letter.
BUDGETIFINANCIAL IMPACTS: No unanticipated impact on the city budget.
STAFF CONTACT: Dave Mercier and Nina Regor ATTACHMENTS None
CITY OF SPOKANE VALLEY
J Request for Council Action
Meeting Date: 7-26-05 City Manager Sign-off:
Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Approval of the Following Vouchcrs:
BACKGROUND:
VOUCHER i IST VOUCE-NER TOTAL
DATE - Number(s) VOUCHEf7 AN40[7NT
. 07-08-2005 7137-7171 129,467.64 . 07-18-2005 7172-7235 331,813.25
GRAlvD TOTAL 461,280.89 .
~J
RECOMMENDED ACTION OR MOTION:
Approve claims for vouchers: .
BUDGETlFINANCIAL IMPACTS:
STAFF CONTACT: Mary Baslington
ATTACHMENTS Voucher Lists
~ .
vchlist ' Voucher List Page: 1
0711812005 12:59:19PM Spokane Valley
Bank code : apbanlc ,
Voucher Date Vendor • Invoice PO # DescriptionJAccount Amount
7172 7/15/2005 000197 AIR " 89677 . EMPLOYEE BACKGROUND CHECK 200.00
• Total : 200.00
7173 7N5/2005 000335 ALTON'S TIRE 6-6976 VEHICLE MAINTENANCE 44.89
' Total : 44.89
7174 7/15J20Q5 000817 ANIMAL CARE SERVICES 729 DAY CAMP FIELD TRIP 66.50
Total : 66.50
7175 7I15/2005 006030 AViSTA UTILITIES 410069444 STREET LIGHTING/SIGNAL POWEF 20,316.12
. Total : 20,316.12
7176 7/1512005 000816 BALDWIN SIGNS . 07l11/05 Refund REFUND FOR SIGN PERMIT 169.50
Total : 169.50
7177 7/15/2005 000815 BNSF RAILROAD COMPANY 07/13/05 BNSF DAMACE•TO RAILROAD CROSSINC 1,717.56
' Total : 1,717.56
7178 7l15/2005 000569 BROOKS, SUMMER 07/15l05 SB Refund REFUND MILEAGE & SUPPLIES 101.52 •
Total : 101.52
7179 7N5J2005 000452 CLEARWATER RESEARCH INC. 05-391-02 SPOKANE VALLEY CABLE SURVE`r 4,259.00
Total : 4,250.00
71$0 7/15/2005 000606 COLUMBIA FIBER SOLUTIONS 3$56 7/12105 DARK FIBER LEASE 32.55
Total : 32.55
7181 7/15/2005 000811 COOK, SCOIT 07106l05 Refund REFUND SHELTER RENTAL DEPO: 50.00
' Total : 50.00
7182 7/75f2005 000683 17AVID EVANS & ASSOCIATES 173277 40562 SPOKANE VALLEY PLAN REVIEW 1,719.54
Total: ' 1,719.50
7183 7/15/2005 000060 DENENNY, RiCHARD 07l03105 DD Reimb REIMB. TRAVEUMILEAGE DENENN 1,305.60
Total : 1,305.60
7184 7/15/2005 000136 DEPARTMENT OF INFO SERVICES, STA' 2005050229 STATE IT SERVICES 190.25
. 1
.
vchlist Vou her List p ye; 2
07/1812005 12:59:19PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
7184 7/15/2005 000136 DEPARTMENT OF INFO SERVICES, S7A' (Continued) '
2005060249 STATE IT SERVICES & SUPPLIES. 555.35
• 40535
Total : 745.60
7185 7/1512005 000693 DEPT OF INFORMATION SERVICES, STf 2005060249 40550 ADOBE ACROBAT STD 7.0 LICENSI 324.85
• Total : 324.85
7186 7/1512005 000823 DEPT. OF LABOR & INDUSTRIES 146148 CENTERPtACE BOILER INSPECTIC 794.00
Total : 794.00
7187 7/15/2005 000059 DEVLEMING, MICHAEL 07/07l05 MD Reimb. REIMB. MILEAGEfPARKING 119.64
Total : 119.64
7188 7/1512005 000818 EAS7POINT CHURCH . 07/13/05 Refund REFUND SHELTER RENTAL DEPO; 250.00
Total : 250.00
7188 7/15/2005 000810 FARRAGE, PAM 06/27/05 SHELTER RENTAL DEPOSIT REFUI 50.00
- Total : 50.00
7190 7/1512005 000171 GEIGER CORRECTIONS CENTER 6/05 Geiger Corr. GEIGER PROGRAMS FOR 6/05 11,205.12
- Total : 11,205.12
7191 7/15J2005 000819 GOLDSMITH, ELIZABETH 07/13/05 Refund REFUND KINDERCAMP DUES 50.00
Total : 50.00
7192 7/15/2005 000410 GRIFFIN PUBLISHING INC. 5952 SENIOR CEN7ER NEWSLETTERS 412,03
Total : 412.03
7193 7115/2005 000002 H & H BUSINESS SYSTEMS 151201 WIDE FORMA7 COPIER PAPER 124.17
Total: 124.17
7194 7/15/2005 000505 H 8. H FINANCIAL SERVICES 243 COPIER LEASE PAYMEN7 201.79
244 COPIER LEASE PAYMENT 307.06
245 COPIER LEASE PAYMENT 412.30
- Total : 921.15
7195 7/15/2005 000441 HOME DEPOT COMPAERCIAL CREDIT 6035 3225 4085 0983 SMALL TOOLS 8 MINOR EQUIPMEP 258.08
Page: 2
vchlist VouCher Llst Page: 3
0711812005 12:59:19PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice ' PO # DescriptioNAccount Amount
7195 7115/2005 000441 000441 HOME DEPOT COMMERCIAL CREDI (Continued) Total : 258.08
7196 ' 7/15l2005 000259 HUMANIX 147623 TEMPORARY EMPLOYMENT SERVI 116.16
Total : 116.16
7197 7/1512005 0003$8 IRVIN WATER DIST. 112500.00 WATER CHARGES 258.85
Total : 258:85
7198 7/15/2005 000265 JACKSON, MIKE 07/11105 MJ Reimb. _ REIMB. TRAVEUMILEAGE JACKSO 14.41
Total : 14.41
7199 7/1512005 000820 JORDAN, NILA 07/13l05 Refund REFUND SHELTER RENTAL DEPO: 50.00
Total : 50.00
7200 7/1512005 000117 JOURNAL NEWS PUBUSHING 263$9 ADVERTISING 25.00
26390 ADVERTISING 25.00
Total : 50.00
7201 7/15/2005 000114 JVH TECHNICAL 9339 EXTENDED WARRANTY FOR PLOT 1,309.95
Total : 1,309.95
7202 7/1512005 000164 LABOR & INDUSTRIES L 8 I second quarter L&I SECOND QUARTER 1,140.97
Total : 1,140.97
7203 7/15/2005 000562 LAIDLAW TRANSIT, INC. 501651 226-255710 FIELD TRIP BUS SERVICE 976.80
Total : 976.80
7204 7/15/2005 '000755 LEAGUE OF OREGON CITIES 2637 ADVERTISINC 25.00
' Total : 25.00
7205 7l15J2005 000033 MCPC, INC. 4764960 40583 OFFICE SUPPLIES 814.50
4765706 40586 OFFICE SUPPLIES 552.70
' Tobl: 1,367.20
7205 7115/2005 000812 MIRABEAU CHAPEL 07/06/05 Refund REFUND SHELTER RENTAL DEPO; 50.00
Total : 50.00
7207 7/15/2005 000696 MITEL NETWORKS, INC., C/O B & C 7ELI 92269768 40580 MITEL.PHONES 403.58
~ . _ 3
. . ~
_i
vchlist J ' . VOUCher List Page: 4
0711812005 12:59:19PM Spokane Valley
Bank code : apbank _
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
7207 7/1512005 000695 000696 MfTEL NETWORKS, INC., C/O 8 8 C (Continued) Total : 403.58
7208 7/15/2005 000132 MODERN ELECTRIC WATER COMPANY 06/29l05 Modem STREET LIGHTING POWER/VNATEF 8,788.44
. Total : 8,788.44
. 7209 7/15/2005 000239 NORTHWEST BUSINESS STAMP 54566 40598 DATER STAMPS , 176.58
. Total : 176.58
7210 7/15/2005 000193 NORTHWEST CHRISTIAN SCHOOLS August 2005 Rent AUGUST 2005 RENT 24,446.07
Total : 24,446.07
7211 7115J2005 000652 OFFICE DEP07 295608148-001 40579 OFFICE SUPPLIES 717.39
• 40579
295608148-002 40579 OFFICE SUPPLIES 9.49
297131648-001 40573 OFFICE SUPPLIES 507.61
297454613-001 44581 OFFICE SUPPUES 17,32
297464721-001 INDUSTRIAL POST KITS 228.45
•
40588
Total : 1,460.26
7212 7/15/2005 000307 OFFICE OF THE STATE TREASURER 06130l05 State S7ATE REMITfANCES 49,701.44
Total: 49,701.44
7213 7/15!2005 000020 PRESTONIGATESI ELLIS, L.L.P. 684471 PROFESSIONAL SERVICES 150.00
Total: - 150.00
7214 7/15/2005 000494 PRO.PEOPLE S7AFFING SERVICES 7l8105 7EIVIPORARY EMPLOYMEN7 SERVI 565.60
- Total : 565.60
7215 7/15/2005 000041 PROTHMAN COMPANY 2005-370 CIN ATTORNEY SEARCH EXPENS 370.98
2005-393 PROFESSIONAL SERVICES 5,333.33
' Total : 5,704.31
7216 7115/2005 000322 QWEST 509-926-1840 8946 . TELEPHONE CHARGES-PARK POC 32221
Tota I : 322.21
7217 7/151'20U5 000341 RICOH CORPORATION " 05087719672 COPIER RENTAL PAYMEN7 246.30
05087720112 COPIER RENTAL PAYMENT 412.30
Page: 4
.
vchlist Voucher List Page: 5
07/1812005, 12:59:19PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionJAccount Amount
7217 7/15J2005 000341 RICOH CORPORATION (Continued) ' •
05087739825 COPIER RENTAL PAYMENT 238.70
Total : 897.30
7218 7/15/2005 000415 ROSAUERS U-CI7Y 580073 MEEfING SUPPUES 14.37
Total : 14.37
7219 7/1512005 000709 SENSKE LAWN & TREE CARE • 1248021 MON7HLY CON7RACT PAYMENT 43,276.46
, 1297013 CENT.TRAIL MONTHLY CONTRACT 1,898.75
Total : 45,175.21
7220 7/15/2005 000814 SPOKANE COUNIY ENGINEERS 07/08105 Engineers COPY CHARGES 5.60
_ Total : 5.60
7221 7/15/2005 000090 SPOKANE COUNTY INFORMATION, SYS 50997 CITRIX LICENSE FOR CHAZ BA7ES 260.00 .
. Total: 260.00
7222 711512005 000308 SPOKANE COUNTY PROSECUTING, ATl 6105 Pros. Attomey CRIME VIC7IMS COMPENSATION F 698.23
Total: ' 698.23
7223 7/1512005 000323 SPOKANE COUNTY UTILITIES 7/1105 Sewer Charges SEWER CHARGES 725.84
. . Total: 725.84
7224 7/15/2005 000451 SPOKANE REGIONAL SPORTS, COMMIS 07l07/05 Sports Comm TOURISM PROMOTION 18,750.00
Total : 18,750.00
7225 7/15J2005 000731 SPOKANE RESTAURANT EQUIP., INC 04-005 #5 711l05 KITCHEN EQUIP. CENTERPLACE P 83,816.81
• Total : 83,816.81
7226 7115l2005 000813 Sl'ANLEY SECURIIY SOLU710NS SE-383625 NEW POOL KEY AND LOCK SYSTE 590.79
' Total : 590.79
7227 7/15/2005 000081 STATE OF WA, DEPART OF REVENUE 602 251 431 6 06105 • COMBINED EXCISE TAX RETURN 0 278.33
Total : 278.33
7228 7/15J2005 000398 TAN MOORE ARCHITECTS P3983 Part 2#19 MIRABEAU POINT CENTERPLACE I 14,562.28
• Total : 14,562.28
5
. -
I
VCIIIISt •
Voucher List Page: 6
07118I2005 12:59:19PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO Ak Description/Account Amount
7229 7l15/2005 000177 U.S. POSTAL SERVICE 7/15l05 SVSC Postage SENIOR CENTER NEWSLETTER P( 163.03
Total : 163.03
7230 7/15/2005 000167 VERA WATER & POWER . 0002-001425.01 STREEf POWER LIGHTING CHARG 172.66
0004-000755.01 STREET POWER LIGWTING CHARC 204.16
0005-016348.01 STREET POWER UGHTING CHARC 63.06
. ' Total: 439.88
7231 7/15/2UQ5 000787 W.M. SMf7H 8 ASSOCIATES, INC. 128024 40570 CUSTOM DIVING BOARD STANDS 17,571.97
128024 40577 DIVING BOARDS 2,714.04
' • 40577
Total : 20,286.01
7232 7/15/2005 000409 WASHINGTON STATE DEPARTMENT, Of Q2/05 600 202 105 LEASEHOLD EXCISE TAX RETURN 192.60
Total : 192.60
7233 7/15/2005 000821 WASHINGTON STATE TREASURER Interpretive Program DAY CAMP FIELD TRIP 36.00
Total : 36.00
7234 7/15J2005 000021 WITHERSPOON, KELLEY, DAVENPORT, 128032 PROFESSIONAL LEGAL SERVICES 1,112,60
. Total : 1,112.60
7235 7l15/2005 000089 XO COMMUNICATIONS 0104972322 TELEPHONE/DSL & CENTERPLACE 1,482.16
• Total : 1,482.16
' 64 Vouchers for bank code : apbank . Bank total : 331,813.25
64 Vouchers in this report Total vouchers : 331,873.25
Page: 6
vchlist Voucher List pa9e: 7
07118/2005 12:59:19PM Spokane Valiey Bank code : apbank '
Voucher Date Vendor Invoice PO # DescripUoNAccount Amount
I, the undorsigned, do ceRKy under penalty of perjury,
thai the materials have been furnished, lhe services
rendered, or the labor performed as described horein and thai the Gaim is just, due and an unpaid obligation
against the City of Spokane Vailey, and lhat I am
authorized to authenticate and certify to said claim. Finanoe Direcior Date
. , 7
vchlist Voucher List Page: 1
07108/2005 9:09:13AM , . Spokane Valley '
Bank code : apbank
Voucher Date • Vendor . Invoice PO # Description/Account Amount
7137 7/6/2005 000365 DEPT OF LICENSING 07l06105 License DODGE DAKOTA LICENSE FEE 30.75
, Total : 30.75
7141 7/$12005 000037 AMERICAN LINEN 5953 FLOOR MAT SERVICE 50.92
' Total: 50.92
7142 7f8J2005 000809 BOWLING, DAVID 07/01l05 ROW PURCHASE A CORNER TAKE - BAF 300.00
' Total : 300.00
7143 • 7/812005 000808 CITY OF SPOKANE VALLEY, RECREATIC 7/1/05 P& R REIMB. RECREATION ACCOUNT 81.00
' Total : 81.00
7144 7/8l2005 000109 COFFEE SYSTEMS INC 31742 . COFFEE & TEA SUPPLIES 8128
. . Total : 81.28
7145 718/2005 000326 CONSOLIDATED IRRIGATION DIST, #19 05859.0 WATER CHARGES 148.07
115342 ' WATER CHARGES 25.67
Total : . 173.74
7146 718l2005 000686 DEPARTMEN'1" OF LICENSING 06/30l05 DOL Cash CASH TRANSMITTAL 70 DOL 56.00
Total : 56.00
7147 7/8/2005 000152 DEPARTMENT OF TRANSPORTATION RE-313-ATB5061 STATE ROUTE ROADWAY MAINT. 341.48
RE-313-ATB50614069 SIGNAL 8 ILLUMINA710N MAIN7. 3,246.61
Total : 3,588.09
7148 7/812005 000807 DEPT. OF INFORMATION,SERVICES, AT 6130l05 SCAN • 2005 SCAN DIFiECTORY 8.00
Total 8.00
7149 7/812005 000246 EAST SPOKANE WAYER DIST #1 02051000 WATER CHARGES 341.10
' Total: 341.10
7150 71812005 000106 FEDEX 3-897-23824 SHIPPING CHARGES 22.68
• Total : 22,68
7151 718/2005 000007 GRAINGER 800-254710-0 40585 SMALL700LS & MINOR EQUIPMEP 372.85
' Page: 1
vchlist Voucher List Page: 2
0710812005 9:09:13AM Spokane Valley
Bank code : apbank
Voucher Date Vendor • Invoice, PO # Description/Account Amount
7151 7/8/2005 000007 000007 GRAINGER (Continued) • Total: 372.85
7152 7l8/2005 000002 H& H BUSINESS SYSTEMS 133492 COST PER COPY CHARGES 322.52
133545 COST PER COPY CHARGES 734.58
133506 . COST PER COPY CHARGES 135.12
' 133512 COST PER COPY CHARGES 337.02
133680 COST PER COPY CHARGES 11.02
133681 COST PER COPY CHARGES 8.76
133682 COST PER COPY CWARGES $.86
133683 COST PER COPY CHARGES 3.45
. 133684 COST PER COPY CHARGES 8.85
Total : 1,570.18
7153 7/81'2005 000715 HSBC BUSINESS SOLUT10N5 7003-7311-0004-9347 MEETING SUPPLIE5 246.70
Total : 246.70
7154 7/8/2005 000070 INLAND POWER AND LIGHT CO 94202-Oa2 STREET POWER LIGFiTING CHARC 34.26
94202-003 STREET POWER LIGHTING CHARC 5214
94202-005 STREET POWER LIGHTING CHARC 111.44
, 94202-006 STREET POWER LIGHTING CHARC 180.00
• Total : 378.54
7155 7/812005 000117 JOURNAL NEWS PUBLISHING 26363 ADVERTISING 114.75
26364 ADVERTISING 50.25
26365 ADVERTISING 64.50
• 26366 ADVERTISING 47.25
33515 ADVERTISING 25.15
• 33616 . ADVERTISING 23.25
Total : 325.15
7156 7/8f2005 000652 OFFICE DEPOT 293830023-002 40567 OFFICE SUPPLIES 19.45
. 294008775-001 40569 OFFICE SUPPLIES 191.72
Total : 211.17
7157 7/8/2005 000119 PIP PRINTING 1330030793 40537 BUSINESS CARDS 109.51
Totat : 109.51
7158 718/2005 000024 RESOURCE COMPUTING INC. r36789 IT SUPPORT/SERVER MAINTENAN, 1,654.63
= e: 2
i , ~
vchlist Voucner List
Page: 3
0710812005 9:09:13AM Spokane Valley
Bank code : apbank Voucher Date Vendor Invoice PO # Oescription/Account Amount
7158 7!8/2005 000024 RESOURCE COMPUTING INC. (Continued) •
36790 IT SUPPORT- CENTERPIACE 271.25
Total : 1,925.88
7159 7/8/2005 000202 SCAPCA 3156 ANNUAL ASSESSMT - 3RD QTR 20( 29,729.50
. Total : 29,729.50
7160 7/8/2005 000324 SCWD #3 170-0040-03 WA7ER CHA.RGES 72.58
• Total : 72.58
7161 7/$/2005 000321 SPOKANE AREA EDC 1602 3RD QTR CONTRACT PAYMENT 13,750.00
Total : 13,750.00
7162 7/8/2005 000230 SPOKANE CNTY AUDITORS OFC, RECO 07f05l05 Rec. fees COUNTY RECORDING FEES 236.00
Total : 236.00
7163 7/8/2005 000090 SPOKANE COUNTY INFORMATION, SYS 54330 Balance . COUNTY IT SUPPORT 1,921.60
50504 COUN7Y IT SUPPORT 15,467.64
50616 COUNN IT SUPPOR7 14,432.71
50850 . COUNTY I7 SUPPORT 12,970.9E
Total : 44,792.91
7164 7/8l2005 000406 SPOKANE REGIONAL CVB 06/30105 Contract TOURISM PROMOTION 11,333.33
. Total : 11,333.33
7165 7l8/2005 000374 SPOKANE REGIONAL, CHAMBER OF CC 45613 TRAVELlMILEAGE WILHf7E 55.00
Total : 55.00
7166 71812005 000273 SPOKANE REGIONAL, 7RANSPORTATIC TS-1307 SHARE OF SOFTWARE MAINTENAI 1,074.15
' Total : 1,074.15
7167 7/8l2005 000391 SPQKANE VALI.EY FIRE DIST. #1 06130l05 Fire Fces FIRE DEPARTMENT FEES 5,056.77
Total : 5,056.77
7168 7/8/2005 000773 STUDIO CASCADE, INC. 928 TEMPORARY EMPLOYMENT SERVI 6,160.00
Total : 6,160.00
7169 702005 000093 THE SPOKESMAN-REVIEW 42801 40568 ADVERTISING 484.50
' Page: 3
~
vchlist Voucher List Page: 4
07/0812005 9:09:13AM Spokane Valley .
Bank code: apbank .
Voucher Date Vendor Invoice PO # Description/Account Amount
.7169 7I8120U5 000093 000093 THE SPOKESMAN-REVIEW (Continued) Total : 484.50
7170 7!8/2005 000500 TOSHIBA 2086958 40576 SMALL TOOLS & MINOR EQUIPMEP 959.56
' 2092845 40576 TOSHIBA TECRA M4 TABLET PC 3,783.20
Total : 4,742.76
7171 -7I8/2005 000167 VERA WATER & POWER 0001-031971.02 STREET POWER LIGHTING CHARC 76.91
0001-032805.00 • STRECT POWER LIGH7ING/WA7EF 19.48
. 0016-007780.00 STREET POWER LIGHTING/WATEF 159.84
0015-031941.01 STREET POWER LIGHTING 61.03
0018-032752.00 STREET POWER LICHTING/WATEF 18.68
0030-031942.01 S7REE7 POWER LIGHTING CMARC 56.26
0099-000005.00 STREET POWER LIGHTING CHARC 1,714.40
Total : 2,106.60
32 Vouchers for bank code : apbank Bank total : 129,467.64
32 Vouchers in this report Total vouchers : 129,467.64
I, the undersigned, do certify under penaliy of pelury, that the materials have been fumished, the services
rendered, ar the labor pertortned as describsd herein
and that the claim is just, due and an unpaid obligation
against the City of Spakane Valley, and that I am
authorized to authenticate and certify to said daim. '
Ftnance Director . Date '
4
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 07-26-05 City Manager Sign-off:
Item: CheCk all that apply: x consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin, report ❑ pending legisla'tion
AGENDA ITEM TITLE : '
Payroll for Period Ending July 15, 2005 "
GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS: . Payroll for period ending 7-15-05 . Salary: $ 123,990.95
Benefits: $ 13,624.87 $ 137,615.82
STAFF CONTACT: Jason Faulkner ATTAC H M E NTS
,
,
: --~A'IINUTES
City of Spokane Vallcy
City Council Executive Se.ssion
Monday, July l a, 2005
. Mayor VVilhitc called the meeting to order at 5:00 p.m.
Attendunce:
. Cauricilmembers: , . St:tff:
Iaiana Wilhite, Mayor 17ave vlercier, City Manager
Rich Munson, Deputy Mayor Niria Regor, Deputy City iManager
Gary Schimmcls, Councilmember Cary Jariskell, Deputy City Attorney
Mike DeVleming: Councilmember Mike Jackson, Parks Rz 12ecreation Pirector
SCeve I'aylAr, Councilmember
Dick Denenny, Councilmember (arrived 5:15 p.m.)
Mike Flanigan, Cauncilmember (arrived approx 5:30)
EXTCiJT1VE SESSION: It was mvved by Deputy iVtryor Murzsorr, secorided by Cvuttcibrieniber De Uleming and urranimously agreed ripotr IhUI CULI)7CII g0 irtto Executive SESSion wttil apprnximrrtely
7.•30 p.m., to discuss labor relation.s arrcl a persoi7ne1 nratter, fur which tltere muy $e u decision
aftertivards. Council adjournecl into esecutive session. .
Mayor Wilhite declared Council out of executive- session at 7:28 p.m. No clecisions were made and it was
then n:oved hy Counciln:enrber Deiteniry, seconded by CoanTCilnrernber FlUnigaiz, and unanimously
agreed upvn 1o adjo:mr. The meeting adjourned at 7:30 p.m.
Taiana tiVilhite, Mayor
ATTI:ST:
Christine Bainbridge, City Clerk
~ .
Coemcil htinutes 07-1I-05 F'age ! of 1
DRArT .
NMI rLiTE. s City of Spokane Valley
~ City Cou»cil Regular Niccting
Tue,sday, July 12, 2005
Mayor Wilhite called the mceting to order at 6:00 p.m., and welcomed evcryone to the 70 mecting .
.4ttendatrce: City Staff.•
I7iana VVilhite, Mayor llave Mercier, City Manager
Rich Ivlwison, Deputy Mayor Nina Regor, Deputy City Manager
laick Denenny, Councilmember Cary Tariskell, Deputy City Attorney
vlike DeVleming, Council.member Ken Thompson, Finance T)irector
Mike Flanigan, Councilmember Marina Sukup, Community DevclopmEnt Director
Steve Taylor, Councilmember Neil Keesten, Public Works llirector
Gary Schirnmcls, Council.member M.i.ke Jackson, Farks and Recreation Directoe
Tom Scholtens, Buildi.ng Official
Chris Bainbridge; City Clerk
1NVOCATIUN: Pa.stor Al Hulter► of the Valley Assernbly oP God Ghurch, gave the invocation.
PLEDGE OF ALLEGi.ANCF Mayor VJilhite led everyone in the Pledge. ROLL CALL City Clerk Bainbridge called roll; all Councilmembers were present.
~ A.PPROVAL OF t1M'E, NllED AGENDA: It was moved by Deputy Maynr Munson, seconcled by
Cnuncilmember Flanigari, and unan.imnusly agreed upon to approve the amended agenda as presented.'
hNTRODUCTT.QN OF SYH,CLAL GUESTS A1VD PRESENTATIQNS
COMINIITTEE, AnARl), LIAISON SiJMMARY REYURTS
Councilmember Schimrnels: reported that he mct with the Senior Citizcris Aci Hoc Committee which is
working to ensure a smc,oth transitiai for the Seniors moving to CenterYlace, and that a report in that
regard will be heard at ncxt Tuesday's Council mccting.
Deputv iViavor A'lunson: explained that the Light Rail Committee met vnd announced that tfiey have
made a requcst for the Spolcane 'I`ransit Associatian (STA) Boa.rd ta make a decision on which choice for
light rail., which choice will be delayed until after the frst o.C the year as the federal lransportation agency
has.decided to review the clraft Environmental Irnpact Statement.
Councilmember Penenny: stated that the STA task force mct ancl were provided with an appraisal on
the Pkrza, and that the article in the newspaper on this topic contained several factual errors and he
encnuraged people tp visiC STA's website; and lhat he also attended the impressive Fairchild t1F8 Change
of Command.
Councilmember Flaaigan: reporl:eci t.hat lie attended seve-ral ribbon cuttings; attended the re-naming of
the Valley Library; and that supporters continuc tivorking on fundraising for this year's Valleyfest.
1VIAYOR'S RF,PORT: '
Mayor Wilhite reported that shc attended the re-naming nf the Spokane Valley f3ranch library; and she
also attended the change of command at Fairchild AFB; and she attended a Steering Committee mceting '
discussion with an airport consiiliant about the neev airport manager hiring at Gei~cr Pield. PiJRLTC COMiNIENTS Mayor «'ilhite invited public conunents; no comments were offered.
1. CONSENT AGE\'DA Consists of items considerec3 routine wliich are approved as agroup. A . Cpunciltnembcr may remove an itcm from the Consenc Agenda to bc considered separately.
Council Meeting: 07-12-05 Nage 1 of5
rlpprovecl by Cowicil:
nRAFT
(Note: Cuuncil may entertain a modon to waive reading ana approvc Consent Ageiid9.)
a. Approval of the Following Vouchers:
i
. VOUCHI:R T•IST VOUCHCR TOTA1,
T)ATL. Number(s) , VOUCI-IER
AIv10UNT
06-20-2005 7006-7051. $1,644 211.24
06-27-2005 7052-7085 $269,131.04 07-01-2005 7086-7136 5106,095.23
GR.AND 7'O`I t1L - $2;019,487.5 I
b. Approval of Council Meeting vlinutes of June 28, 2005
c. Apprqva) of Council Fxccutive Meeting vlinutes of June 20, 2005
d. Approval qf Council Special Ivf.eeting Vlinutes nf June 11, 2005 Retreat
c. Payroll of June 30, 2005 of 83;603.26 , f. Approval of Spokane Transit Authority Funding lnterlocal Agreement
LApproval of Co ntract for Montgomery tlvenue Rchabilitation Project 13id
K. ~1ut:horization,of 1'acilitaGiUn.Scrvice ContraC
• It was moved by Cotnicilmeniber Flafrigan, secojaded by Councilnrcmber laerrenrry, arr.d urrarrimously
approved rn waive tJ:e reaclit:g crrrd upprove tlre Cotzset:t AgE►i(lu. •
iN EW BUS:IM'~ SS
2. Second Reading Prqposed Ordinance 05-020 Knox Avenue Street Vac<ltion - Iviarina Sukup
Alter City Clerk 13ainbridge reacl t:hc ordinance title, it was »tvved by Depury Mayor ltlin7son rnid
,seconded by Councilniemb er DeVleming tv approve Orditrance US-OZO. Communiey Developtnent
17irector Sukup said diat no changcs have heen made since the first reading. IVayor \tVilhite invited public* .
comrnenl; no comments were offered. Vvte by Accltrmation: bi Favor: Ununimaus. Opposed.• A'one.
Ab.rfentiorrs: NonE. ll~fotion ctrrried
3. Second Reading Proposed Qrdinance 05-022, Shannon ttvenue Street Vacatian - Marina Sukup
After City ClErk 1331t1bYICIgO read the ordinanee tiCle, it wtr.c moved hy CocrrrcrTmeirrber Flunigair urrcl
seconded by Cotmcilmember• Denenny to apprnve orditiance 05-022 ►vith trpproval of Findirags aird a
reeo»rmendntiorr for npproval oJthe propo.sed vacntron saibject to declicalion ojsz fficieirt fniblic right-of-
wrrv to cortstruct a cul-de-suc to serve propor:ent's development, frlirrg u record of sra-vey ivhich includes
reservation of all utilit)+ e<.rscnrents, execution by ilre City of a Qzti! CICII!)1 cleed tn entitled properry
owners, und placement of nronimret7ts in trccordance ►vitJ: the Spokasre County Startdcrrds for Rnatl und
Setiver Cnnstruciion. Commtinity 17evclopmcnt Director Sukup said that there have heen no changes to
the ordinance since the first reading. Mayror Wilhite invited public comment; no commenCS were offcred.
Vote by Acclnnzaliorr: Li Fuvor.• Urraninroirs. Opposed.• A'nne. Abslc'nlions: None. eVfotion crnried.
4. T'irst Reading ProposEd Orclinance 05-023 Amending Special Events - Mike JaeksonfCal Walker
After City Clerk F3aittbridge read the ordinance title, it wus moved by Depcity A9ayor .Mrarsoi? artd
seconded hv C'ouncilmeniber I'Ir.u7igurr to advance Ordirlcrtice 05-023, umenclirig Chupter 5.15.050 of the
,Spokrnre Y'alley _Municipal Code, to a secald reading. F'arks ancl Recreation Director Jackson explaine.d
the proposed changes as noted in the red-line version of the draft ordinaiice., and stated dhat the
recommended S5.00 fee will be incorporated into the next version of t}ae fee reso]ution, adding that no
permit would be required for a block parl'y unless tlte party were to be held in die public right-of way as
use of that right-of way is the what starts thc permit process, and merely holding a party in someone's
fi•ont or back yard would not necessitate a permit. Questians to staff included the possibility of shorCening ,
the pracess to less khan five days and the logistical problems associaleci wilh that, such as noC having ~
enougxh time to notify emergency agencies or allowing the persnn ample time to acquire the required -
insurancc; the violation for not having a permit (a class one civil i.nfraction); and cnforcemcnt issucs.
tifayor Wilhite invited public comment; no cnmments were offeretl. Adclitional Council discussion
Council Nfeeting: 07-12-05 Paee 2 of 5
Approved by Cauncil:
DRAFT
included liability and insuranee issues, promoting gatherin-s, cnforcement; holding events on public ~ versus private propert:y, the importanc.e of having the knowledge of public street obstructions; risk
management issues, including not presenting citizens with ucldue exposure to the community as a whole if
there were no insurance and a claim wcre submittecl. It was moved by Councilmember UeVleinirrg to
' rnmend the ardinance to strike the requirentent for iirsurunce axCept for events of SO or mare ptrrliciptUits
or for parades. The moeion was not seconded and was therefore not considered. Tt was also mentioned
that any verbal notification of permit approval shquld be followed up in writing. Vote on motiori !o
arlvance the ordinarrce to a second readirTg: Li Favor: Mayar Willtite, Depury A1a}%or iI1wisort,
Councrbrlembers SchimrneLs, Denenny cmd Flunigan. Qpposed.• Cotnrcrhrrernher.r Taylor and De Ifleming.
Abstentiori.s: 1Vare. Alotiosi carried.
5Proposed ResoluCion 05-013 Authorizina 1.0 FTE Right-of way ConsCrueCion InspecCOr - Nina Reaor
After City Clerk .13uinbridge reud the resolution lille, rt was moyed by Deputy Aqtryor Afunsorr and
secorided by Courrcilmember x7rnrigarr to approve Resolziiion 05-013 autliorizing otre fi'"1'E rigirt-of-way
Cp37SlYilCFJQ)1 irrspector. Deputy City Manager Regor explained the proposed resolurion and previous
Council action cUnceming the pavement cut polie}' and the actdition of this F'I7TT (full-timc equivalent); she also discussed the additional start-up necessities and that dle right-of-way fee was ainended to $70 per-
permit to recover permitting and inspection related cosis, and that this proposcd F"Tr ways included in that
calculation; that it is the intent to cross-train staff so all have FuZOwledge of the duties and functions of the
building inspector imd the right-of-way inspeclor, and il is also staff s intent to evaluate the overall
workload and reports those results to Council. Comicilmenlber DeVleming asked how many of those
approtimate 1200 pemiits per year are digging into asphalt; or pavemenl cut versus absiruelion; ancl
Building Off.icial Sckiolteris indicated the information is not available at this time.. Councilmember
DeVleming said that at 1200 perniits estimated, giving. 30 minutes per inspection would be roughly 600
hours of the ctirrent full-time dedicated person's time to the right-of•-way inspect:ion permits; assuming
~ 100% asphalt cuts rather than obstructions. ivlr. Scholtens explained t}iat widi the new pavement cut
policy, this Would mean staff wnuld perforni an initial inspectinn, aui inspection once the trench is dug, an
inspection to finisla the project; and at leact one or perhaps hvo inspections to verify the warranty work;
that in the old pnlicy, we were cloin5 an inspection while the work was bei.nD cione, zind then another
inspection as it was completed to ensure the project was cleaned up; and that he would expect for all of
the apnroach permits aiid all the Abstructipn perrnits, that [hcy would requirc at lcast two inspections each;
that sCaff is not currently doing that with the limited staff on board. NIr. Scholtens also felt e3ch
inspection would takc approximately 30 minutes, not including travcl or office time in plan review, phone
calls, etc. C:ouncilmember I7eVleming stated that at 1200 permits, two inspections would equal 1200
hnurs annually; tind askect what we are using nnw, 2,083 hours for inspections, which is almost 50% of
that person's timc. Mr. Sclioltens statccl that he is unsurc if nwo inspections are aciequate to eover the
pavement cut policy. M.r. Scholtens continued by explai.ciing that staff is examining establishins a GIS
layer and using mobile GPS to track wfiere the cuts are occurring, and using our notetiook computers to
store the as-built drawings, and then using that system to predict follow-up inspecl:ions to verify wananty;
and these hwo people Nvoulct be k.ePt plenty busy; and agai❑ mentioned the plan of cross-training the
inspectors so t6ey are both able to perfonn building and/or grading pennit cornplianae inspections. Mr.
Scholtens explained that he feels the number of permits will be considerably higher than e,stimated as we
havc only bcen servi.nD those with permiCS anc1 nat those illegally doing those cuts. Mayor Wilhite iiivited
public comment; no cpmments were offere.d. '
Councilmember DeVleming sCated fhat he realizes the City is understaffed and wiU need help with this;
but the new inspec:tor will be needed when it comes to warranty inspections which won't happcn for
another fecv years; ttncl he cloesn't see the need for putting that person on sta .ff. now witb 1200 or less
permils annuall}; and he is uncertain if the position can be justified at this time. Councilmember
C'lanigan voiced his aarccment about not being in a hurry, adding that the majority of council votcd io
,
suppoit tlie rigfit-of-way fee Af $70 which is cost recovery fee base wfiich includes this position.
CUUncilmember Taylor said that he feels the workload is not there yet ancf would prefer to se.e more
infnrmation, adding that he would not object to putting the needecl funding in the 2006 budget if the facts
warrant the position.
I'aae 3 of 5
Council Meeting: 07-12-05
ApprovecE by Council:
DltAFT
Further Council discussion i.ncludcd concei7i aUout adding the position now, cross-training and general , wrorkload. I/ote $y Acclan:ntion: bi 1%'avor: ilfuyor Wilhite, Deputy Mayor jWiorsora, Councilntembers
Sclii»unels, Flanigan, DeVleininp and Denerifry. Opposed: Cvtincilmembe~- .Tcrylor. Abste~rtio~rs: Alorte.
Mntion carrred to approtie the resohition. ,
6. Motion Consideration: CnnsultanC Services tlgrecrnent CW2M 14ill. Barker Rd Bridge -Nei1 Kersten
It was moved by Deputy Afuyor Mtorson and seconded by Courtc.ilmeinber Deneriny 1v autharize the City
ManciRer ro execute the Local Agency Slundurd Cvnsulturit Agreenaertts, Scope af Work af7d Fee for
C1121t7Hi11 for the Burlr.er.Roucl Type, Srze nnd Location Study Project. 1'ublic Works llirecCOr Kersten
explai.netl the background of the proposal and mentioned the previous eounci] action taken; that six firms
responded to the RFQ (RequesC for Qualifications), and stafffeels CI•32M 1-Iill is the most highly qualified
\ for this project. Mt. K.erste.ri also mentioned that dhere will be no cost to the city as this project is 100%
funded by a reimbursable federal grant; and noC even a local maleh is requi'red. Mr. K.erste.n said the plan
is to replaee the bricjoe in pha.ses, with the tirst phase to start immediately upon approval. V1ayor Wilhite
invited public comment; no comments «<ere offered. Vote by Acclamarior:: b: Fcvor: Urrmtimorrs.
Opposed.• Norre. Absteirtzorrs: llfone. Moliai carried.
7. Vlayoral Appoinmient:• Tourism Promotion Are.i (TPA) Hotel Advisory Commission - M.ivor Wilhitc
viayor Wilhite explained that hwo aNplications have been received for the one 1•lote) Advisory
Commission V1Cii11Cy, which vacancy is as a resulC of Harry Sladich's resigmation as he accepted the posilion of President and CT'D for the Spokane Regional CVB; and diat she recornmends appoiriting lody
Sander, General Mlnager of the Holiday Inn Express. It was moved by Uepiity Miryor Murtson rnid
seconded by Cowrcilmember T'IauiRcrrl tn corrfirm the appointment ojJody Sunder to the ITvtel Aclvisory
Com»rission to fill the vacarlcy of Harry S7adicli, ivith a terni expiration of 3-31-07. ylayor Wilhite
invited public comment; no comments were orfered. Vote by Acclamurion: In Fuvar: Unanimaus.
Dpposed.• 1N'orre. Absterttiori.s: A'one. Motion ccrrried.
Ma}'or WilhiCe etilled for a recess ae 7:05 p.m. and reeonwened the meetins at 7:10 p.m.
8. Motion Consideration: 17eliberation of I'revious Closed Recnrd Hearin o~ nAppeals API' 01-05 and
F1PP 02-05 - Carv Driskell
A![ayor Wilhite read the following statement: Council has considered the writ[en record provicied by the .
Hea.ring Examiner in this matter, has taken intp account the written and qral arguments provided by the
partirs of record. After this appeitl was fled, the applicant Whipple Consultant Engineering filed a
motion to dismiss the appeal for lack of sufficient specificity in identifying areas by the Hearin5
Examiner. While nol a moclel of specificil`y, is there a eonsensus amans the Council that this motion
shoulcl be deniecl? The applicant Tabbert submitted a newspaper ary:icle as pau-[ of their ageement, the
Council is treating that as a request to supplement the record, is there a consensus ainong the Council that
appellant Tabbert's ►notion to supplement the record should be denied? We turn to the merits of the
itppeal by appellants Hormcl and Tahbert. Basecl on the record arid the argument by the party, is there a
conscnsus that Council deny the appeal for failure by tlle applieatits Hormel and Tabbert to meet the
burden of proof to overturn the hearing examiner's decision?
Mayor VVilhite asked if there is a consensus to deny appeal 01-05? Deputy Mayor Vlunson said he found
no convincing evidence to sustain the appe.al. Councilrnember laenen:ny stated that given the tacts, he
does not find any e.rrors in the finding of the 1-lcaring Fxarniner; Councilmember DeVleming agreed.
Nfayor Wilhite stated UZat there is consensus from the Council and asked for an oral motian to dcny the
appeal and direcl staff to drafi a writien decision consistent with that oral motion.
-
It lvas moved by Deprrty lylcryor ellioasort rnrd secorrded Gy Cnuncilmember DEneniry that 1r•e deny the
nppeal rnad irtstrirct staff to draft a tivriiten decision con.sistent ►vith !hui aral mation. Vote by
Acclaniatiotr: Li Favor: UPUniirnous. Qpposed.• Norre. Abstef7fions: tVorre. ~l!IOtion Ccrrriecl.
Council Mectin~: 07-12-05 Page 4 of 5
Approved by CounciL•
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Mayor VVilhite read the fpllowing sCatemene: in regard to App 02-05, the appellant is Whipple Consulting
Engineers, represenced by Attorney Meg Arpirl; the respondents are Hormel and 1'abbert representing
theinsclves. Couneil has considered the written record provicted by the Hea.ring Examirler in this mal:ter.
We have taken into account the written and oral arguments provicled by die parties of record, based on the
recard alid arauments by the parly, is tliere a consensus by the Council to deny applicant NVhipple's
appea.l for failure to meet the burden of proof io overturn the Hea.ring Exatniner's decision?
DepuCy Mayror Ivlunson said he feels that iiif'ormation aiven -was not adequate enough to overturn the
Hearing Examiner, and would deny the appeal. Councilmember Denenny agreed, statiiig that he bclieves
the Finclings of Fact in that specific instance on this particular segmene of this fnd5 with the Hearing
Exaniiner. It laas irlnved hv Depaity lkfcryor 112r.arson and seconded by CoanrcilrnemGer Deneirny t6rat we
CIE'17y tfIL' UIJpE'C1I CIIJGj 177S1Y71Ct S1aff I0 CII"Qft Q wYlIlC)I CI8C1S10I1 CO!?.SlSlClll 1Vll{7 011Y Ii701 fU17 for APP 02-05
Vole by flcclantation: ht Favor: Uncnrimot4s. Opposed: iNTone. Abstentiorrs: Nofze. Aofotion carried.
Y1TBLIC CONLMFNTS Mayor Wilhite invited public comments; no comments were offered.
Councilmember I7enenny asked to return to the previous issue on the appcal, and in the instanee of the
second appeal, it brought to light sorne informalion lo Couneil; anif he wnuld like to address sonie '
speeific quesciOns. Gouncilmember 17enenny said the issue to which he refers is the requirement on
PUDs, that dley come onto arterials. Mayor Wilhite said that issuc will be cominn on the aclvance agenda
soon. rVlr. Mercier added that stzff is aware that Council constantly evaluates all of the ordinances an '
record, and frorn ti►ne to tirne experience suggests that Council might want to consider aclapting variaus
ordinince§ tn accomplish the legislative intent; and in keeping Councilmember Denenny's issue in mind,
when staff meets for the agencla planning meeting next Mdnday, the Mayor and Deputy ,Vlayor will have an opportunity to schedule any legisl3tive consideratiAn rnatters for.the most apnroprixte upcomina
~ meeting. CoLmcilmember Taylor asked if the issue to be considered is specifically the PUD ordinance;
and Mayor Wilhite indicated it is. T)epiaty Mayor Munson askcd i.f there are t:hree Couneilmembers who
wish lo bri.nb that up for discussion; Councilmembers lleVleming; 17enenny, Taylor and Rlayor Wilhite
• agreed they want dhe issue brought up for discussion.
ADMIe\°IST12:1TIVE REPORTS: [no public comment] 9. Student Advisory Council Update - Councilmember ]acVlemin~
Councilmember DeVleming siiiJ the proposed changes to the resolution are an attempt to clesn up
language on the one-ycar tcrms to reflect the change to hvo year Cerms, but leave.an exception for those
accasinnal situations where the ternt would be one year - as in having a senior fill the vacancy; ajid that
the overall goal is to htive the resolution anci by-13ws agrer. It was Council consensus to place this
resolution on the next Consent Agenda.
As all other iCEms bn the itgencla were ioformatinn only items, it was mnved by Councilmember Flanigan,
seconded, and un:tnimously agreed upon to adjourn the meeting. The meeting adjouiiied at 7:25 p.m.
ATTEST: Diana Wilhitc, Mayor
Christine F3ainbridac, Ciiy Clerk
~
Cowicil A4eetine: 07-12-05 Page 5 of 5
Approvecl by CGUncil:
DlZWr
M.T.NTJTES
CITY OF Sl'Ol{Ai\', VAT.,LFY " STiJDX SFSSIQN
Tuesday, July 19, 2005, 6:110p.m. rlttendance:
Conncilmembers: Staff:
Diana Wilhite, Mayor llave Mercicr, City Manager
Rich tilunson, Taeputy Mayor Nina Regor, Deputy City Manaocr
vlike DeVleming, Councilmember Tnm Scholtens, Building Official
Dick Denenny, Councilmember - Marina Sukup, Community Devclopment Director
vlil:e Flanio, an, Councilmember Ken l'hompson; Finanee T)irectAr
Stcve Taylor, Councilmember Neil Kersten, Public Works Directnr
Gary Schimmels, Councilrnember Mike Jackson, Parks & 12ecreation Director
Cary Driskell, Deputy City Attorney
Steve Worley, Senioe Engineer
Greg "Bing"Bingaman, IT Specialist
, Chris Bainbridge, City Clerk
Ntayor Wilhite called the iiiceting to order aE 6:00 p.m. aud ivelcomed all in attendarice.
Employ'cc Tntroductions:
Brad Johrtsvi:; ACCOurtti►tg elllartc~gger by Keri Thompson, T'i»arlce Uirector
Curolbelle I3raric% I'uhlic !r formatiorz Officer Gy Nirta Regor, Depuly Ci1y Alunuger
Caroline 1VcKoberts -f1cln:inisU•utive Assistant hv Nirra kegor, Deputy City Marrager
Bill Schadtz, Catle Ltrforce»rent Officer by Tam Schollens, .J.3uilding Offrcial
Kari Kuriz, Permit Specialist by Com Schvllens, BIIlICIIl7g Qfjlcia!
Trish B:mis-Hrn-t - Legal hitern by Cary Driskell, Depatty Ciry Attorney
Lih•odtictions were madc as noted above with che exception of Kari Kurtz who was ill, and Council
welcomed the new staff members.
- - - - -
I Authorization for Change Order f'or Stormwater Projects -Neil Kerstcn
1'ublie Norks Director Kersten explained the backgrowid of dhe stormwater iniprovemcnts in the streets .
associated with the County's sewer projects; that original esCimates used at the previous May 24 cotmcil
sCutiy session were based on bid prices ori reeent street and sanitary sewer projects; ancl Chose cstimates
did not include sales tat, eontractor survey costs, or county inspeclion costs. Mr. Kersten explained that
the estimuces for each peoject h3ve been updated tU inc:lude those items and he distributed copies qf the
costs breakdnven, showing an approximate $3,000 iacrease, with a total estimate of $319,969 with
eontitigency. Mr. 1Cersten' also st:atcci that ihe requirement for survey ancl inspeetion eosis were not in the
nrigi.nal prqject as the County did not anCieipate those, adding tliat next year if we anlicipate doirig
paveback, .iIl cost~s ean be included in the bids. 11 tivas mo►.cci by Cozurcilmember Tcrylor aird secorided by
Cvtincil Flrnaignn to approve arr ucldi[ionul $79, 570.50 from t/ie stormwater frnid for• stormwuter repairs
and upgrudes in t{re 2005 Cocatty Setiver Projects, britrging the total ftjrd approved to S319,969.50.
Mayror Wilhite invil.ed public comment; no comments were offered. Couneil and staff discussion ensued
regiircling the ditference in the new numbers; t'hr~t uniC prices are firni t~ut quantities could cliange causing
a cost ehange and that any substvrtial change i.n cost would be brought to Council's attention; and lhat
future figures shoulcl state whether those costs include sales tax. Vote byflcclamation: Iri Favor: Mayor
l~Vilhite, Depuly Aluyor Mtorsorl, rnrd Cocrrrcilnrembers Schiinnrels, Tr.rylor, Deneniry, and Flmiigair.
Uppa,sed• Coiatcilmember De YJeiniriQ. Ab.rterrtinras: Noiie. lilotion curried.
Reguls3r StudySession Issucs (Nu Public Comment):
~ i 2. Recommendation of Senior Genter Ad Floc CommiYree - Mike Jackson
After Parl:s and Recreation Director Jackson introdueed members of the Senior Center Ad Hoc
Com.mittee, the committee members went Uhrough the PowerPoint presentation. Brief discussion
Council &4cctinp:07-19-05 Page 1 of~i
Approvecl by Council:
nRAF-T
inclucled the duties of thc Senior Center Specialisi; use of volunteers to answer telephones; training
necessities; Council aoreement that awritten agreement or memorandum of understanding sbould be .
developed and presented to Council for final apprnval consideration; space constraints; equipment; anc!
that it is agreed the process will likely need revisions as it fiarther develops antl nceds are discovereci.
3. CenterPlace Chanoe Order Authorization - Steve WorlevNtike Jackson
Engineer Worlcy explained thzit Council previously awarded the CenterPlace construction eontract to
Mooney & Pugh, artd that today's request is as a result of several m'►nor change orders necessary [o
complete the project, iind the remaining aulhority previously granted to the City Manager has bcen
exceeded; lhcrefore necessitating dhe approval to authorize the City Manager an additiona! $50,000 in
change Arder authority. Mr. Worley said that the project budget has sufficient funds to cover these
expenses. VTr. 1ti'orley also mentioned that staff is working with a group Froin Seattle to do a business
plan on the fiber optic to have a recommendation for Couneil in the ne<<r future. It wi3s Council consensus
to place this matter on the neac Council Consent Agencia.
4 Prniect Undates: niShmui-Mica Rehabilitation• Braadwav Ave. Overlay: Argonnc Rd Overlav - Steve
WorleY
rngineer Worley wenl: throuijii his July 5, 2005 vlemorandum brieftnb Council on the Dishman-Mica
Reh3bilitation, Broadway*Avenue Overlay, and Argonne Road Overlay projects, cxplaining that we have
rec,ei<<e:d federal funding on the project.s; they werc approved on the 2005 Transpoitation Improvement
Plan; and agreements have been signed. Mr. Worley also mentioned the plans to alert the public prior to
these projects commencing; arid of the project in front of tlie school, the portions in feont of lhe school
will be done first but if that can't be done due to environmental ecincerns, they «rould considcr delaying
that pmject until afier scliool adjAUrns nexY summer.
5 Cnntracts for Construction Services - Steve Worlev
Fngineer Worley explained that he wa►lted to give Council informatinn on the construetion contract
management ancl inspection aspect fnr ccrtsin contracts; that previously these projects, were contracted
with the County, anci ehis is the frst year we are dealing with projects in whie.h we receivecf grant fiands;
that we don't have ample staff to handlc the large amount of road itTlprovement projects anci staff
rmposes eontracting with local eonsultants to provide t:he ccanstructian contract management anct
inspection services; and that costs for these services on grant fiaiided prajects are eligible for
reimbursernent. Mr. Worley explained di3t a reyuest f'or qualifeatiocls was distributed; and staff selected
chree qualified constiltants: C1=12M Hill, Century West, and JUB Fingineers; ttlat staff reconimends
. coneracting with each firm ancl 11ave an on-call contract with each; that cach contract would be for an
acnount nqt to exceecl $400,000; that staff will negotiate the number of hours and price, and spread the
wdrk smong aU three consultants. Mr. Worley said that t:he total amnunt of .2 million is for the overall
contract for rivn }'ears with two, one-year estcnsians, adcling that we pay 20% and grants pay 80%. Mr.
Kersten added that 5taff can heep Council adviscd pf each change order and have a running tally every
month on those contracts. Mr. Worley added that compa.ny selection will be based on the complexity of
each projcct and on tltc compztny's expertise. Deputy Mayor Munson stjid that the $1.2 million for a four-
year period, that any cxpenditure would have been pre-approved thereby satisfying the requirement for
oversioht; and Councilmember Schimmels added that this is just generally offset from what the County
was cloing. Public Works Director Kersten said that this type of work was previously set up in the
interlqcal with t}ie Cnunty and we approved our matcli and the Coutity handled the rest; but that now
we're doing it entirely. Mr. Mercier also mentioned that die Finance CoiTimittee revicws vouchers beforc
the bills are paid, and Couricil approves overall claim vouchers. It was Council consensus to place this
issue on the July 26 Conseclt Agenda. .
G Appleway Sima;e Ad Hoc Committee - NIeil Kersten ~
Puhlic Works Director Kersten statecl that Council expressed concerns about tlie signs on ;lppleway that -
identify businesses on Sprague Avenue, and the accompanying April 28, 2005 memo outlines the current
Council lviccting: 07-19-05 ' Page 2 oC4
Approved by Council:
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status regauding those signs. Mr. Kersten said t}aere are approximately 120 businesses, and six businesses
per sign would cii(culate to a large amount af signs down Appleway. He stated he realizcs the sians are
too small to adequately reacl while traveling; yet has coneerns about how tA remedy the situation as the
curnent signs F►re authori•r,ed under State standards, yel those si„ns don't fit wikhin those standards; that
typically this lype of sign would be provided to alert the puUlic Af upcoming services such as gas, food,
lodoin};, and reci-eation areas, and i:hat also typically the signs should be 300' back. Mr. K.ersCen said that
perhaps sn ciigincering study should be conducted to determine if they are tippropriate in that location.
Mr. Kersten stated hc also realizes these signs arc the same type as currently scen on Division.
Further discussion ineluded die legalities of what is permitted in the public rights-of way; of asceirtainirig
the legalities before detcrmin'►nS the best remedy for the si;ns; examining what other cities such as West
Seattle and Everett have done in these situatinns; of the desire for advice from an advertising standpoint;
anci of the suggestion of forming an ad hoc committee to address those issLies, including how to pay for
whatever decision is made. It was detennincd thae iy1r. Driskell will research the issue &om a legal
stimdpoint; and that die sign comm.ittee should be cc>ntacted lo see if they are willing to cxamine t:his
ISSUC.
Viayor Wilhite called for a recess at 7:31 p.m, and reconvened the meeting at 7:40 p,m.
7. Upttate on 17evelopment Process. Fee SGruchire - Nina ltegor
Deputy City Manager Regor went tllrough her PowerPoint presentation, explaining that slaff has been
evaluating the commercial tlevelopment perniit pracess to make rec;ommendations for improvcment, and
that the purpose of tonight's agenda item is to summarize the activities and clraft recommendations, and
then to ask for feedlaack for su ggestions andlor nex-t steps. Couneilmember 17eVleming asked about the
apparent fees; particularly on page 8, doubling, with other fees increasing 10% or more. It was exnlairiECl
~ that faes wcrc being moved out of the Public Works area, and into the Development area. As to the
particular fee on paDc 8 cloubling, iVlr. Kersten explainecl Ihat staff estimates four to five haurs for the
typical cievelopment, with fees about t}ic same on the plvining side to cover review costs, and that fec
consolidated all dhose tees into one i.nitial fee. Mr. Mercicr added t:hat the new numbers in red are not
incre.asin; the overall costs of permitting, but that staff is taking the costs in ewo different phases an(i
putting them togethcr up front with the sFUne net effect on the customer. To explain thesa changes to
developers, Ms. Regor ment:ionecl she plans to meet with thc dcvelopers who make the most use of lhese,
. and to explain the process and the proposed chanaes. Councilmember.Flanigan suggested staff have that
meelinb prior to Council votino on chang-ing the fee schedule. Further discussion ineludeci the need for sc) many sets of plvns vid that pur plans are passed on ta
different jurisdictions; Yhat some plans cotilcl be viewed electronically, but others «<ould be difficult to
rcad a,tui work with electronically. Ms. Rebor stated that staff plans to come back to Council in a few
weeks to report on the avcrage lenbth of time it take,s to complete a permit. pther discussian included
the necessity of the pre-application proce.ss to eliminate potential problems; the pros and cons oC
developing some tickler process to kcep the applicant aware of the process; and of the possibility of using
our webpage and/or the Pi..US system to include a method lo track stattls of permits, much like FedEx's
tracking system. Tt was Council consensus that staff will discuss the peoposed ehanges with develoncrs,
and will bring back other personnel changes. ,
8. Advance A~enda Additiotts - Mayor Wilhite
Councilmember Taylor suggesting having a►nemorandtlm from staff regaeding the recent Supreme Court
ruling on imminerit clomain and ta:ings, but after furflier discussion, it was determined to wait to see how
this law might pcrtain to us. Councilmember [aeVleminb zisked about the status of the CoLmty properties
within our city limits, and Nir. Ibfercier said he has not received a response nor scen a new list, adding tliat .
there are several Caunty staff inembers on vacation at t1lis time. Ivlayor Wilhite suggestcd plvuiing
another jainl meeting with the County Cornmissioners for some time after Labor Day.
• Council Nfeeting: 07-19-05 Page 3 of4
Approve.d by Couiicil: '
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9. Council Check in - Mayor Wilhite Councilmember Taencnny a.sked if staff has an update on the sales tax revenues; and llirector Thompson ` ~said it appears those revenues a.re up 4.7% since this lime lasl }'ear; but it is difficult to predict overall
chanoes ae lhis point.
10. Citv Mana:,er Comments - Dave Mercier
Mr. Mercier reminded Council of I:he Transporlalion Improvement Board meeting in Spokane this
Thursday and Friday at 3:00 p.m.; and that our staff will mahe a presentation on the Appleway Corridor
project. Mr. iMercier also mentioned that this `I"hursday and Friday staff will be working with visitnrs
from Washingtqn Cities Insurance Authority as they perforni their annual audit.
Thcre bciiig rio fturther business, the meeting adjourned at 8:45 p.m.
' Diana Wilhite, Ma}ror
A'Cf'EST:
Christine $ainbridge; City Clerk
.
~
Council vfceting: 07-19-05 Pagc 4 of 4
Approved by Courtcil:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 07-12-05 City Manager Sign-off_ Item: Check all that apply: ❑ consent ❑ old business new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE : Student Advisory Council Update
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: At the July 12, 2005, Councilmember DeVleming
explained the propased changes to the resolution iu-e an attempt to clean up 1FUiguage on the one-yGar
terms to retlecC the change to hwo yetlrs, but to leave an eaception for those occasional situat:inns where
t;he term would be one year - as in having a senior fill thc vacancy; and that the nverall goal is to have dhe
_ re•solution and by-laws agree. Il was Council consensus to place dhis resolution on the nc:tt Consenc
Agenda. .
BACKGROUND:
,
_i
RECOMMENDED ACTION OR MOTION: r
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Councilmember Mike DeVleming ATTAC H M E NTS •
Resolution 05-015 redline version showing changes
Resolution 05-015 clean draft
~ • .
ll1tAFT
CITY O:F SPpK.aNC VALLEY
SFOI{:1NE COUNTY, WASIII-NGTUN
RESOLUTION \'O.OS-O15
A I2ESOI.UTI01T ANLENDINC: R.9SOJIUTTQN 04-007 CItEATTNC_, TAF
' STi1DE\iT r1DV1SORY COU't~`CT,L TOR THF, Cl'1'Y OF SPQKAiNT VALLEY.
W:N_F R.F..AS, [he City Council for Spokane Valley adopted 1ZesoluCion 04-007 Creatinp the
Student Advisory Couneil £or t:hc City of Spokane Valley; tind
R'IICREAS, the City Council for Spokane Valley amended Resolution 04-007 through the
adoption of Resolution 04-018 to clarify t.he duties and obligations of the Student Advisory Council
mcmbeis; and
WFIEREAS, the Cit.y Council for Spokane Valley unended Resolution 04-007 dlrough the
acloption of Resolution 04-026 to clarify lhe lengih oftcrms of Shident Advisory Council members; ancl
WliE1ZEAS, adclitional changes in certain wording have heen suggested to more accuratel}~
reflect the intent of.'the resplutian crearing the Student Advisory Council.
NOW 113EREFORF, bc it resolved by the City Council of the (;ily of Spokane Valley, Sp4kane
County, Wa,shinatan, dhat Itesolution 04-007, as amended by Resolution 04-018 and Resolution 04-026,
be amended as follows:
Sectiun 1. Resolution 04-007 Section 2(C) shall be amEnded gs set fort}i bclow:
C. Length of terms: Each stxident membcr of thc Student Advisory Council shall serve a two-year tenn. Fticb tA-e-yeaf term shall i-un from &"FrtbeF JUI 1of the -AFSt~ to June 30of tiie
see^"d _"°^i. of t',° t°F^n `lhe exeeptions js are tMe at-large student member and aiv incnming hi-a11 school
seniors, who sha(t serve a one-year tenn. One-half of the initial stuclent advisory council shall only have
one-year terms.
Sectio» 2. Remainder oP Resoluiion 04-007 Unchanged. The remaining sections of
Resolution 04-007, as srnended, will recnaul uncbanged.
' Section 3. Severability: If any section, scntence, clause or phrase of this resoliition shall be
held t:a be inwalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstii:ul:ianalityshall not affect the validity or ennstitutionali[y of any other section, sentence, clause or
phrase of this resolution.
Sectioii 4. Effective i7ate. This Resolution shall be in fiill force and effective upon
adoption.
Adopted this day of.iuly 2005.
City of Spokane Valley
ATTFST: piana Wilhite, Ntayor ~
~
Christine Bainbridge, City Clerk
Resolution 05-015 Amendino SAC [04,007; 04-018; 04-0261 F'sgc I4of 1
ARAI+ C
CITY OF SPOKAPS'E VALL~E Y
SPOK.ANF CUTJN-TY, WASAT\TCTQN 1ZESOLU'1'lON \'O. 05-015
. A RESOLUTION AMEIVPIl~TG RESOI.,UTION 04-007 CRFATING THF
STUDENT ADVISORY COUNCIL hOR TEiE C1iY OF SYOKAlYF, VALLFX.
WnFRFAS, the City Council fqr Spokane Valley adopted Resolution 04-007 Creating the
Student Advisory Council for the City of Spokane Valley; ttncl WHE1LE;AS, the City Couneil for Spokane Valley a►nended Resolution 04-007 through the
adoption of Resolution 04-018 to clarify tlle duties and obligations of the Student Advisory Cnimcil
mernbers; and .
VVAERFAS, the City Couneil f'or Spokane Valley amended Resolution 04-007 througli the
adoption of Resolution 04-026 to clari_fy the length of terms of Studcnt Advisory Council members; and
VVHEREAS, adclitional ehan;es in eertain wording have been suggested to more accurately
reflect the intent of the resolution creating the Student Advisory CoumciL NUW TliEREFO12E, be il resolvecl by the City Council of the City of Spokane Vallcy, Spokanc
County, 1Vashin0gton, that Resolution 04-007, as vnended hy Resolution 04-0l K and Re,solution 04-026,
be arnended-as follows:
Section 1. Resolution 04-007 Section 2(C) shall be amended as set forth below:' '
C. Lenpt:h of terms: F,ach studcnt member of the Student Advisory Council shall senie a
two-year term. Each terni shall run from July 1 to June 30. The eYCeptions are the at-large sCudent
mcmber and any incoming hiah school seniors, who shall serve a one-year terni. One-half of the initial
student advisory council shiill only have one-yeitr terms.
Scction 2. Kemainder of ke3nlutinn 04-007 UnchaniZed. The remaining sceLions of
R.esalution 04-007, as amcnded, will remain unchanged.
Section 3. Severability: If any section, sentence, clause or phrase of this resolution shall be
' held to Ue invalid or uncnnstitutional b}° a court nf eampetent jurisdicfion, sueh invaliclity or
uneonscirutionslity shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this rESolucion. .
Sect-ion 4. Effective Date. 'C'his Itesolutidn shal) be in Full force and et'fcctivc upon
adoptian.
Adopted this day of July 2005.
City nf Spokane Valley
ATTIsST: Diana Wilhite, Mayor
• C;hristine BHinbrii3ge, City Clerk
Rcsolution 05 -0I S Amendins $AC [(3007; 41-01 R; 04-0261 Page I of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 26, 2005 City Manager Sign-off:
Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing
❑ information admin. report ❑ pending legislation
AGENDA ITEM TITLE: Council Confirmation of Mayoral Appointment of Bradley Griffith to the
Cable Television Advisory Board
GOVERNING LEGISLATION: N/A •
PREVIOUS COUNCIL ACTION TAKEN: N/A
BACKGROUND: Spokane Valley inherited the cable franchise agreement from the County
upon the City's incorporation. The franchise is due to expire in September of 2006. The
Council felt it was imperative that it participate and secure representation on the regional Cable
Advisory Board. The City secured three positions on CAB. Recently, one of the City's board
members resigned leaving a vacancy. The City is currently conducting activities as part of the
, ascertainment phase of the cable re-franchising effort. The City's CAB board members will be
.J instrumental in the franchising process.
After numerous advertisements in the local newspaper and on our website, one applicant,
Bradley Griffith, applied to fill the vacancy. Mayor Wilhite recommends that Bradley Griffith be
appointed to fill the vacant.Cable Television Advisory Board position.
RECOMMENDED ACTION OR MOTION: Council Confirmation of Mayoral Appointment of
Bradley Griffith to the Cable Television Advisory Board
BUDGETIFINANCIAL IMPACTS: N/A
STAFF CONTACT: Morgan Koudelka; Administrative Analyst
ATTACHMENTS
1.. Application from Bradley Griffith
1
J
Application form for
Committees/Boards/Commissions
san• c~J~►+~i11~
~
_ oValle
y
Retum mmplebed form bD:
Offioe of tfie Mayor, 11707 East Sprague Suite #106 Spokane Valley, WA 99206
' NOTE. All information on tfiis form beoomes PUBLIC INFORMATION when submitted bo the Mayor's •
Office.
Position applied for: Cable Television Advisory Board ApplicanYs name: Bradley Griffitfi
Home address: 120 N. Clinton Zip oode: 99216 Rd. Home Phone: 928-7608 O Email: BradleygriWAh03@msn.oom .
~ EMPLOYMEM' HISTORY
Present or last employer: Sears Contrad Sales
Position Held: Aooount Manager Dates of Employment 5/1/04 to Present .
Address: Augusb, GA Phone: 500-359-2000 '
Previous employer: Litha Imports
Address: 215 E. Monbgomery Phone: 458-3288
EDUCATIOn1AL BACKGROUND .
High School: University High Diploma - Yes
School
' • College/University-. Degree . .
College/University Degree
COMMUNITY REIATED ACTIVITIES
Spokaree Valley ]aycees, Spokane County Fair, Lakeland Yllage Christrnas programs, , 7r. Lilac Parade, St Patrick's Day Parade, Deer Park Founders Day, Wishing Star
program, PAL reading program, United Way, Opportvnity fun run, Community
Relations program chair, Spokane Hame Builders Assotiation.
~.J
i '
' VOlUNTEER IXPERIENCE.S Spokane Valley layoees, President, voe-President, Fund raising chairman, public ~speaking oommit#ee, Man of the Year, 1981, Volunteer of the Year, 1981, 1982.
Opportunity PTA- President, Co-President, Vioe President, served as chairman
and volunbeer for several committees, PAL program - CVSD, Spokane Home
Builders Assoc, - ChaiRnan Community involvement program, Volunteer of tfie
year-2004, SHBA Remodelers oouncil, Apprentice training,
SIQLLS/SPEQAL ZNTEREST'S
I have fantasbc cvsbomer service skills. Management training for 8 dif'ferent RV lines, Dale Carnegie management training. I am oonstantly reading about my
Gity/County to stay informed in the changes surrounding me. I have a desire to
improve our new city any way that I can.
Current and past posiaons held on City Board, Committee, or Commission (arcle one):
From: I have not had to opportunity for a city yet To: From: To:
From: To: .
How long have you continuously lived within Spokane Valley city limits? 45 years, my whole life
N07E: YOU MUST BE A RESIDENT OF THE CITY OF SPOKANE VALLEY.
What do you feel you can contribute to the community that may rtot be evident from
information already fumished on this application? .
FairRess, willingness to listen, resolve to find a solution that best su'rt every party
involved. I have been in customer service my entire career and it is even more
important within the City of Spokane Valley's programs as we oontinue bD change
and grow. I believe I can hefp make tlhis possible. I have been looking for some
way to get involved with our city and Ithink tfiis would be a good start.
Why do you feel you are qualiFied to act as a member of the Board, Committee or
Commission applied for?
I am qualified because I am a life long member wfio wants to see our City grow,
change and evolve. I believe that only dedicated citizens can make this happen.
. I am educated, informeci and fair. I will hold the City and its atizen's best
interest as the core value tio guide rtie as we grow.
Would your appoinUnent Uo this pasition create a rnnflid of interest or an appearance of a conflicC of interesC? NO
It is the pollcy of the Gry of Spokane Valley to achieve cultural and etihnit diversity on Committees, Boards, and
Commissrons. InformaYion on tfiLs section wifl assist in achieving this goal and is volurrtary an your part.
Asfan Hispan6c African lamerican Native White X Qther
American ~
CITY OF SPOKANE VALLEY
Request for Council Action
J Meeting Date: 26 July, 2005 City Manager Sign-off:
Item: Check all that-apply: 0 consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: CenterPlace - Additional expenditure authorization for city manager
GOVERNING LEGISLATION: Resolution 04-012, Authorizing the Issuance of Change Orders
.and/or Extra Worfc in Contracts with the City
PREVIOUS COUNCIL ACTION TAKEN: Council awarded the CenterPlace construction
contract to Mooney & Pugh Contractors, Inc. in March 2004_ Council has also approved several change orders fo the- construction contract prior to delegating change order authorrty (up to
$50,000) to the City Manager. To date the Council has approved change orders for the .
completion of the second floor classrooms in the amount of $315,155, audio visual,
data/communication and security alarm systems in fhe amount of $ 186,993, expenditures for
kitchen equipment in the amount of $ 218,331, and $ 339,573 for furnishings for the building.
The council has also approved additional $ 50,000 change order authority to the City Manager
on three (3) previous occasions. At the July 19, 2005 Study Session Council approved adding
this item to the consent agenda.
BACKGROUND: During the course of construction projects situations occur in which change
orders are necessary to complete the project. IV1any times these change orders are related to
issues not adequately addressed in the contract documents or are for additional work being
requested.
Resolution 04-012 authorizes fhe City Manager to sign change orders on projects up to a
maximum of $50,000 per project. Beyond that, Council approval is required. The council has
approved.additional $50,000 change order authority to the City Manager on three (3) previous
occasions. These previous change order authorizations have been used for several change
orders.
We are nearing the completion of the CenterPlace project and have several minor change
orders that are necessary but exceed the remaining authority previously granted to the City
Manager. In an effort to complete the Centerplace Project in a timely manner, it is requested
that the City Mlanager be granted an additional $50,000 in change order authority for work
necessary to complete the Centerplace project.
City staff and the Project Architect have reviewed the cost and schedule impacts associated
with this action and recommend Council approval. •
OPTIONS:
RECOMMENDED ACTION OR MOTION: Authorize the City Manager an additional $50,000 in
change order authority for Mooney & Pugh's contract for the completion of the CenterPlace
project.
BUDGET/FINANCIAL IMPACTS: This would bring the total cost of the Centerplace project to
$8,690,453.65. The project budget has sufficient funds to cover these expense(s).
STAFF CONTACT: Steve Worley, Senior Engineer
~ Mike Jackson, Parks and Recreation Director
CITY OF SPOKANE VALLEY
Request for Council Action Meeting Date: July 26, 2005 City Manager Sign-off: Item: Check all that apply: (D consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ,
AGENDA ITEM TITLE: Approval of Contracts for Construction Services
GOVERNING LEGISLATION: Ordinance No. 22, Procurement Procedure for Architectural and
Engineering Services PREVIOUS COUNCIL ACTION TAKEN: Adoption of the 2005-2010 Six Year Transportation
Improvement Plan (TIP) (Resolution 04-019, 6/22104); adoption of the Amended 2005-2010 TIP •
(Resolution 05-006, 4/26/04); adoption of the 2006-2011 Six Year TIP (Resolution 05-009,
6/14/05). At the 7/19/05 Study Session Council approved this item to be placed on the consent agenda. BACKGROUND: Construction contract management and inspection is an important and
necessary element for the successful completion of the City's capital projects. Since
incorporation the City of Spokane Valley has been relying on Spokane County for construction
contract management and inspection services related to road improvement projects within the
city. These services are authorized in our Engineenng Services contract with Spokane County
but only for those projects for which Spokane 'County received state or federal funding prior to
Valley incorporation (16'' Avenue, Evergreen Rd., Park Rd., Pines/Mansfield, etc.).
The city has. since applied for and received state and federal grant funds for several major and
minor road improvement projects. The city has also allocated funds in the 2005 budget for
several street preservation projects this summer. To ensure these projects are constructed
according to plans and specifications, c4ntract management and inspection services are required.
Contract management services include the review and processing of change orders and pay
estimates, review of project schedules, weekly meetings to review quality of workmanship, etc.
Inspections services include daily observations and documentation of the contractor's work,
material sampling and testing, verification of infrasfructure location, quantity of materials for
payment, compaction testing, etc. Due to the large amount of road improvement projects staff proposes to contract with local
consultants to provide construction contract management and inspection services. Costs for
these services on grant funded projects are eligible for reimbursement.
Staff issued a Request for Qualifications and selected three qualified consultants; CH2M HILL, Century West Engineering Consultants, and JUB Engineers. Staff recommends that a general
contraet be established with each consultant that outlines the general conditions. Each contract
would be for an amount not to exceed $400,000 and would be for a two-year term with, the ,
option for two one-year extensions. Individual task orders would then be negotiated on a
project-by-project basis defining the level of effort and maximum- fee. Task orders would be
spread among the three consultants based on their experience, the type of project, and the
resources available. OPTIONS:
RECOMMENDED ACTION OR MOTION: Authorize the City Manager to execute contracts with
JUB Engineers, Century West Engineering Consultants, and CH2M HILL in an amount not to
exceed $400,000 each for construction contract management and inspection services and to
approve individual task orders under each contract. -
BUDGETJFINANCIAL IMPACTS: The cost for the services provided under the proposed
contracts for the city's capital projects are included project estimates, are grant reimbursable,
and are programmed in the Street Capital Projects Fund.
STAFF CONTACT: Steve Worley, Senior Engineer;
Neil Kersten, Public Worlcs Director
ATTACHMENTS:
~
:
N ]'UTES
City of Spakane Valley
City Council Executivc Session
Thursday, July 14, 2005
vlayor Wilhite called the meeting to order at 4:00 p.m.
Attendunce:
Councilmembcrs: 5taff:
17iana Wilhite, Mayor Dave Mercie-r, City Manager
Rich vlunson, Iaeputy Maynr Nina Regor, 17eputy City Manager •
Gary SchimmeLs, Councilmember
Mil:e DeVleming, Councilmember
Steve Taylor, CauncilinemUer •
Dick Denenny; Councilmember
Mike Flaiiigan, Councilmember
EXECVI'IV.E SESSION: It was nroved by CauncilmemGer Denermy, secotrded by Co:ntcilmember .
Taylor rntd unaiiirrtvzrsly ugreed uport tlwt Cvtaicil g0 11tt0 EYeCltltve SG'SSJ011 YfT1IlI QJJpY0aC17nGICIy 6.'00
p.irt., tq T'vulunte the Qualifications of an Applrcaiit fvr Public Errtplo}in1ent, Council adjourned into
exectrtive session.
Mayor Wilhiee declared Council out of exccutive session aC approYimately 6:00 p.m. \'o decisions were
made and it was dhen nioved by Cotuicilrnember Fluniguir, secorrdecl, and uncrrtimously agreed upvri to
udjo:n'rr. '1'he meet;ing adjourned at 6:01 p.m.
• Diana Wilhit:e, Niayor
ATTFST:
Christi.ne l3ainbridge, City Clerk .
Council Minutcs 07-14-05 Pagc 1 of I
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 26, 2005 City Manager Sign-off:
Item: Check all that apply: ❑ consent ~ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE : Second Reading Proposed Ordinance 05-023 Amending Special
Events. •
• GOVERNING LEGISLATION: N/A .
PREVIOUS COUNCIL ACTION TAKEN: Presentation to City Council at June 7, 2005 Regular
Session. Council directed staff to draft changes; presented as first reading July 12, 2005.
BACKGROUND: The existing Special Events Regulations have been discussed regarding the
potential negative impact on block parties and other community events such as National Night
Out. Per Council consensus, staff has drafted a revised ordinance, reducing the application
period from not less than 15 days before the date on which the event will occur to not less than
5 business days before the event.
~ Due to the shortened time period, Staff is also recommending that notification of the applicant
by phone, email orfax be permitted. The current ordinance requires notification in writing.
Council had also requested that the application fee be set at $5. This fee change does not
require a change to the municipal code. Staff will prepare an amendment to the Fee Resolution
setting the Special Event Application fee at $5. That amendment will come fonvard for Council
consideration at a future meeting.
OPTIONS:
' Approve Ordinance 05-023 as proposed or with revisions; do not approve Ordinance 05-023.
RECOMMENDED ACTION OR MOTION: Approve Ordinance 05-023, amending Chapter
5.15.050 of the Spokane Valley Municipal code.
BUDGET/FINANCIAL IMPACTS: Currently the City is processing about 5 Special Events
Permits per year (this does not include park permits). The current administrative fee is $30 and
it has been proposed at $5. Financial impact is minimal.
STAFF CONTACT: Mike Jackson / Cal Walker
~ ATTACHMENTS '
Draft Ordinance 05-023
llraR
. CITY OF SPOKANE VALLEY SPOKANE COUNTY WASHT.NGTON
ORDINANCE NO.OS-023
AN ORUlNANCC OF T.FIF CiTX OF SPOKA111E VAL•LEY, SPQKANECnUNTX,
WASAT.1`'GTON, A1VIL:NllING SFQKA.NF VALLEY 1V1UN1CLE'AL CUDE 5.15
PERTAINING TO PERAZ[1 Al'PLICATIUY FOR SPrCiAL FVFNTS.
WHEREAS, it is in t}ie intcrests of the City of Spokane Valley to allow community organizations
" and citizens to sponsor special events within khe Ci .ty; and
WHEREAS, the City Council previously acloptecl SVMC 5.15 through adopt ion of Ordinajice 64;
WI-IEIiEAS; die City Council fuids it necessary; from time to time, to amend its laws in the
interest of the public's health, safety and welfare during special events.
NOW `1"1-ir,REFORC, the City Council of the City of Spokane Valley, Washington, ordains as foUows:
Section l. Aritendment. Title 5, Chapter 15 of the City of Spokane Valley Ivlunicipal Code
is }iereby amended as follows:
5.15.010 l)efnitions. A. "Applicant" is the pcrson, firm or entity making application fnr a permit.
~ B. "1'arade" means any march or proccssion consisfing oF people, animals, bicycles,
vehicles, or cocnbination tFiercof, except weJding proeessions and fimeral processions, upon any public
strcet or sidewalk which does not comply with adopted traffic regulatioiis or controls.
C. "Run" rneans an organized procession or race consisting of pc:nple, bicycles, or othcr
vchicular dcviecs or combination thereof comprising tifteeri S) or more persons upon tlie public slreeC
or siclewalk. - '
D. "Public Propcrty" rneans a sl:reet or other public place (i.e. Park) under die control and .
audiority of'the City.
L. "SpeciAl Evcnt" mcans any use, parade, run, street dance, or other clemonstration and
eYhibition on public property.
F. "Strcct" or "Streets" means any public roadway, sidewalk, or portions t}iereof in the City
of Spokarie Valley clcclicaCed to the public use. ,
G "Street Dance" means any organized clance of fve or mort; persons on ziny public street,
'
.
public sitfewalk nr publicly owned parking lot. .
ii. "Use" means any activity (including sporting activities), function or event where 6fteen
or more people are estimated to attcnd.
5.15.020 Pennit - Rcquirecl. No person shall conduct a special event upon public property
unless a permit has been obtained from the City Manager or designee.
5.1.5.030. Permit-A lication-Fee. `I'he fee for a s ecial event shall bc determinecl b
PP P Y
Resolution.
prdinfince Amending Regulakions for Spccial Evcnts ' Piige 1 of 3
UraCt
5.15.040. Fermit-Application-Contcnts. Applications for a speeial events permit shall .
state: (a) name and ztddress of applicant; (b) date and time of event; (c) namc of sponsoring persnn or
organiz.ation; (d) probable number df participitnts; (c) routes ta include starting poinl: and terrnination; (t)
required aceess to public right of way; (g) lncation of iissernbly area; (h) copy nf gener'tl liability
insurance staCing coveraac; (i) secueity and ti•affic control provisions; (j} emcrgency medical provisinns;
and (k) a clean up plan.
5.15.050. Perrnit-Ap~lication-~'iling. An application for a spccial event pemiit shall be filed with the City Manager al: least five (5)_ " s3-F1-5) business ciays bcfore die date on
which the event will occur. The City Manaaer shitll notif'y' the applicant in wr-Eting-oC approval or
d isapproval, - fTali6H.
.S.IS.OGO. Bond Required. 7'he City Manager shall rE;quire K cash depnsit Qr performance
bond Hs aguarant:ee th:it the public pmperty will be cleaned and retumed to the condition in which it wa.5
found. 'T'he aniount shzll not be less than $50.00 .incl no more t}ian $1,000.00. 'I'he City Manttger shall
detertnine the amount of bond or deposit by considering type of event, projcctcd numbee of participants
and spectators, and the sponsor's experience. For an event where clean up or other potential expenses
would likely esceecl $1,000.00, the City Mariager shall refer the matter to the Lity Couneil for
consicleration.
515.070. ' Insurance Required. The applicant'shall show prooP of liability insurance widi a
cornbined single limit of one rnillion dollars ($I,OAQ,Q00.00) per occurrence. Evidence of insurance shall
be f led with the application and shall name.lhe Cify Uf Spokanc Valley as additional named insured.
Dcpendirio upon the nature of the specisl event and its risk to the public ancl privafe individuals, the City
Manager may recluce the litibility lirnits. 5.15.080. Pcnnit-Issuance Standards. The City Manager may issue a special'cvciit perinit
unless: (a) the time, route, and size will unreasonably disrupt the rnovcrnent of traffic along streets; (b) the sizs or ilature of the event requires supervision by a significzint: numhcr of poliee officers that causes
unreasonable expense or diversion of police duties; (c) the applic;ant 1'ailecl to rernit all tees, dncuments, or
bonds.
5.15.090. 1 ramc Control. The City v'fanager or designee cnay require any reasonable and
necessary traffic contml with the applicant responsible for the expense. T}ic City Vianager shall notify
the applicanC of any City projected tra.ffic control expense and collect this aniount befores a pcrtnit is
issued. . 5.15.1.00. ApRc.dl Pmccdurc. Upon denial of a pei-init by the City Mana;er, an applie.ant
may appeal to the City Council by filing a writtcn notice of the sppeal widiin ten (lU) days from the City
, Manager's decision. Upon such appeal, the C'ity Cuuneil rnay reverse, affirtn, or modify the City
Manager's deterniination.
5.1.5.110. Perntit IZevocation or Suspension.' The speci3l event permit issued under this
ordinance is temporary ancl vests no pcrtnanerit riohts-in the applicant, and may be immediately revoked
or suspended by die City Manager if: (a) the applicanl has made a misstaterncnt of material fact in the
information suppliecl; (b) the applicant has failed to fulfill a term or condition of the permit in a timcly
manner; (c) the applicarit requests the cancellation of the permit or cancels the event; (d) the activity
cnciangers or. threatens persons or property, nr athenvise jeopardizes the liealth, safety or welfare of persons or property; (e) the activity conductccl is in violaXion of any of dle terms or conditions of ttie
speciaJ event pennit; (fi) an crnergency or occurrence requires the cancellatinn br terrnination of the event
in order to protect the public health or safety; or (g) the apnlicant fails to prepay expenses.
The City shall refund the permit fee in the event of revocation caused by an emergency or
supervening occurrencc. All other retunds shall he at the discretion of the C:ity Manager. ~"~Ordinance Miending Etegulations for Spccial Evcnts Page 2 uf 3 • '
Draft 5.15.120. Rules and Policv: To implement the Specia] Event permit, xhe City Manager
may develop ancl atiopt rules, pAlicies and forms consistent wit}i this ordinance. All adopted rules,
policies and forms shal) be filed with the City Clerk.
5.15.130. ViolAtiort/Perrilty Violation of this ordinance is a Class I Civil infraction.
. Section 2. Severabili[v. Tf any section, subsection, sentence or clause of this chapter is for
any reason held to be inva.lid, sach decision shall noC affect the validity of dhe remaining provisions of this
chapter.
Section 3. rff
cet:ive dale. This Ordinance stiall be in Cull forc:c and effect five days after
publicatiori of this- C?rdinance or a surnrnary thereof occurs in the official newspapEr of lhe City as
provided by IAw.
Passed this day oP , 2005.
ATTE5T: piana Wilhite, Vlayor
Christine LiainbridDe, City Clerk
Appruved As '1'o Form:
Cary P. Tariskell, Deputy City Attoniey
Date of PutalicaCion: Effectivc laa[e: •
Ordinance Acncncling Regulations for Speeial Lvents Page 3 of 3
CITY OF SPOKANE VALLEY
Request for Council Action 1
Meeting Date: July 26, 2005 City Manager Sign-off:
Item: Check all that apply: ❑ consent [ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report pending legislation
AGENDA ITEM TITLE: Resolution No. 05-014, Creating a Human Resources Analyst
Classification and Job Descriptaon for the City of Spokane Valley
GOVERNING LEGISLATION: NIA
PREVIOUS COUNCIL ACTION TAKEN: Council Retreat Consensus 2/05; Preliminary
Information presentation 3/22/05; Informational Memorandum to Council 7/12/05
BACKGROUND: The City currently has about 60 regular full-and part-time employees, with no
solely dedicated staff to fulfill personnel related responsibilities. The bulk of the responsibility for
personnel related issues c,urrently is shouldered by the Deputy City Manager with clerical
assistance from the Deputy City Clerk. The Human Resources (HR) Analyst was one of the
positions discussed at the Februa ry 2005 Council retreat. There was consensus from the
Council to fund this position.
The HR Analyst will be responsible for assisting in developing and administering personnel
policies and procedures. This position will be expected to assist with labor negotiations and
labor management relations, with an emphasis on contract interpretation and investigation of
grievances. The HR Analyst will design and conduct various training sessions, woricshops and
classes. Other major responsibilities of this position include: work with departments to ensure
' evaluations are completed in a timety manner and are consistent with City standards and
policies; develop, review and revise position descriptions, recommend placement on the City's
classification matrix and perform other research work involved in the administration of the classification system; plan and administer employee recruitment processes. The complete draft .
position description is attached.
Staff recommends placing the Human Resouress Analyst position at Grade 15 in the City's
Classification Plan. The draft resolution and pos'ition description reflect this grade.
OPTIONS: Approve Resolution No. 05-014, or provide additional direction to staff.
RECOMMENDED ACTION OR MOTION: Move to approve Resolution No. 05-014, creating a
Human Resources Analyst classification and position description.
' BUDGET/FINANCIAL IMPACTS: Funds were included in the recently approved 2005 budget
amendment to fill the position.
STAFF CONTACT: Nina Regor, Deputy City Manager
El~~ ATTACHMENTS .
~1. Draft Resolution No. 05-014
2. Human Resources Analyst Background Memorandum (7112105)
3. PowerPoint Presentation (7/26/05)
nu.ArT
~ C1TY OF Sl'OKA~\`E VALLE Y
` ; - SPOK.ANT, COUiN1 Y, WASHli\°GTON
RESQLUTIQN NQ. 05-014
AItESOLUTION CIZEATING A NEW E1V'TPLQYTI±; CGASSI.FTCATION A.Nl) JOB
DESC1Z[PTlON FUR T1iL 1'OSTTION OF IItjvltlN RESOURCTS ANALYST FOR
`l'FEE CITY OF SYO:KANE VALLEY.
1YHE,XEAS, the City Council from time to time must create new employee classifications and
adopt conditions of emplbymene for those newly-created classifications; and
W1-TFRFr1S, the City Council adopted Spokane Vailey Municipal Code provision 2.50.070;
which, in part, provides that posilion classifcalions and job descriptions shall be developed for new positions; anci
NVEIEREAS, the City Council througt► 12esolution No. 03-031 adopted job descriptions for City
posiCions; and
WI-IEREAS,- since adoption of Spoka»e Valley Vtunicipal Code provision 2.50.70, the CiCy
Council has created various clew employee classifications job descriptions.
iNOW TI-IEIZEFORE, be it resolved by the City Council of the City of Spokanc Vallcy, Spokane
County, Washington, as follows:
~ Seciion 1. iNew Employee Classificatioii and Position Tacscription for Human Resources
Analvst Adopted. The City of Spokane Vallcy crcates the ncw cmployee classifcalion of "Human
Resources Analyst", and adopts die nosition description for the position of Human Resources Analyst,
attached heret4 as Attachment 1, as if fully set forlh herein. This job descriplion includes a pay grade
classific.atiqn of 15.
Section 2. Rcrnainin; 7ob Taescriptions Uneh<inged. The remainder of the job descriptions
. contained in Resolution No. 03-031 as adopted or amended, rcmain unchangeti by chis action. Section 3. T:ffcctivc Datc. This Resolution shall be effective upnn adoption.
Adopted diis day of July, 2005.
City of Spokane Valley
vlayor Diana Wilhite '
A1'TEST:
City Clerk; Christine Bainbridge '
~ Rcsotution 05-014 Creating HR Analyst Page 1 af 1
S
;OO*VaHey .
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ ci[yhall@spokanevatley.org.
Memorandum To: David Mercier, City Manager and Members of Council .
From: Nina Regor, Deputy City Manager Date: July 12, 2005
Re: Classification of Human Resources Analyst Position
At the February 2005 retreat, fhere ,vas Council consensus to fund a Human Resources
(I-IIZ) fliialyst position. Preliminary informakion was presented to Council at the Ma.rch
22 Council meeting. The purpose of ttus memo is tc,> provide background information,
and to praPose placeinent'on the City's mati•ix. This item is scheduled f.'or Cotulcil
consideration at the July 26 Council mecting.
• Human Rcsources Analyst
_ J
The City has abput sixty regulax Full- and part-tune emplQyees, Nvith no solely dedicated
scal'f to fiilfill personnel rclated responsibilitics. A portion oi'the 17eputy Ci.ty Clerk's
time is spcnt on the clerical oversight tasks, and a porkion Qf my time as Deputy City
Manager is spent managing recruitmeni and other IIR needs.
The I-IR. A.nalysl was one of the posicions discussed at the Pebruary 2005 retreat.
Follo,wuig ar.e somc of the focus areas of the positian. A complete draft position
description is also attached.
ICighlight of Alajor Re.spnnsibilit.ies
• tlssist in developing aud administerin„ persotinel palicies and proceclures.
•Assist in labor negotiations and labor management re.lalions, with an emphasis on
contract interpretation and investiGation of grievances.
• Design and conduct various training sessions, workshops and classes.
•Work with Depar"tments to ensure employee evaluacions arc completeci on time
' and consistent witti City stanciards and pnlicies.
• Devclop; review and revise position dESCriptions, establishing essential functions
and selection criteria, recommeuding placemcnt on the City's classification matrix
fuid per.farniing otlier resear.ch work involved in thc administiation of thc
classificatinn system. ~
.
Clvssirc:3tian nf Fiuman 12csourees Analyst, continucci -
,iuly 12, 2005 Page 2 of 2
• Plan and adnurustcr cmployee recruitment proccsses, including developing vcrbal,
Nvritten a»d performance examinations as ❑eeded, and sereening applications.
Comparables for the Hrrnrat: Resources A rialyst Pasition
The 2004 AWC survey includes a personnel analyst position. (The 2005 survcy has not
yet been completed.) rhe average salary ranae of cities with a population of 50,000 or
greater is $48,660 - $62,628.
lii addition, staff sought comparables from seven Washingtan cities as well as a couple of
area busincsses who participated 'ui the S 1 A Blue Ribbon Compensation Committce.
The average 2005 range was $45,914 -$58,fi43.
Based upon the information abave, slaCf recoumlencls placing thc Human Resourc.es
A.nalyst at Grade 15 on the City's classification matriY. 'I'his has a salary range of
$44,772 -$57,396. Grade 15 also includes the IT Specialist, tlssociate Planner,
Maintenaiice Superintendenl, CenterFlace Coordinator and AssistanC Fnaizteer positioiis.
tlttachment •
. .
~~`L ~ -
--:DR.AFT--
CITY OF SPOKANE VALLEY
POSiTTQ'NT DESCRIl'TION
Class Title: Huinan Resources Analyst Job Code Nuiuber: 440 _
Dcpartmcnt: Operatio«s R Adminiscrative Svc. Grade Number: 15
Division: NA FLSA Status: Lxempt Date: Location: City IIall
GENERAL PURPO:ST
Performs profcssional, technical and aciministrative ciuties involved in thc development,
implementation and administration af Human ResoiLrces programs and activities, ensuruiiz
compliance witti applicable state and federal ]aws.
SUYL1tVISI0N RECTIVFD
Works under the general guida»ce and direction of the Deputy City Vlanager.
~ SUPFRViSiQN EXERCISED
N/A
ESSENTIAL DUTIES AND RESYUN5II3IL1'I'_[ES
Assists in eoordinating and adrnuiisteriiig the I-Iuman Resources function:
• Assists in thc development, utipleulentation, adminislration and review oi' personnel
policies and pt•ocedures; commwlicates and provides information to employees and
outside agencies regarding the implementation of personnel policies.
• Assists in labor negotiations and labor inasiageinent relakions, with an emphasis cm
concrace inlerpretation and investigation of ;rievances.
• Coordinates and administers various special projccts and ongoin; prograrns, such as
Fmplayee Recognition, Sa.fct}r, Wellness or A.mericans Mth Disabilities Ael (ADA).
• Researches, dcsigns, prepares and lezds various lzaining sessions, workshops and classes. .
•Assists in the development aiid iuipletnentation of the City's Fqual Fmployment
Opportunity policy and Affirmativc tlction progra.cn. Assists with or conducts required
researeh or studies as needed tn appropriale]y monitor ancUor preparc requircd reports.
• Develops and maintains performance management tracl:ing s}°stem to ensure evalualions are completed on time and cansistent with City standards and policies. ~
. '
~ • Develops and maintains a Hwiian R.esources Infornlation Systern (HR_IS), ens«ring
employee access to timely ar►ci accurate inforination on HR prpgrams, plans such as
beneiSEs, selection status or training.
Provides advice and assistancE to Departments and 'uidividual employees:
•Assists supervisors in diagtiosing perforniance aiid development gaps and issues. Works
with them to tlesign and iuiplement programs, processes and intervcntions tA improve
performance and developmen.t.
• Assists departments with or conducts investigatious, and holds meetings as necessary, to
resolve human resotircES and discrimination/harassnient mattcrs.
Assists in the administration of the classification, wage, salary and benefits programs:
• Devclops; rcviews anci revises job and classification descriptions, establishing esscntial .
fiuictions and selection criteria, recommending allocatinn of positions to grades in the
City's classi fication matrix, and performing other resea.rch work involved in the
administi-ation of tlie position classit'icatipn system.
• Designs, conducts and/or particiPates in comple:c wage; salary and beneft surveys;
anal}zes results and prcpares rep4ris, inc:luding find'uigs aiid recommendations. • •Analyres, researches, prepares reports and recnmmendations for einployce benefits
programs, ensuring deadlines aiid compliance requirements are met. • Develops, implements and maintains the City's automated posieion cnntrol/inveutory
systcm.
• Provides information cp other departnlents and outsidc ageneies.
1'lans, formulates, cons2ructs and.adnluusters recruitmcnt and selection Processes for all levels of
positions:
• Fteviews job opcnings, descriptions and requircments with mariageanent personuiel; .
prepares job lcuiouncemcnts anci reconlmends appropriate advertising slrategies.
• llevelops verbal, xvritten, physical agility anci performa,nce examinations as neecied;
screens applications and oversees arid may participate in i.nterviews of applicarits for Gity
' emplayment. • Reviews and recouunends reasonable accommodation for placement of disabled
applicants or employees.
Pl:.ltli'kiE1tAL DUTIES
Servcs as member oE various City conunittces and task farces as assigned.
Per.f.orms similar or related dutics as assigned. ,
AESIRED NIINIVIUM Qi1ALIFICATI.0NS
~,~i Education and Erperiencc: Position Description: I-Itunaii Resources Analyst 2
r
(A) GradualiQn from a four-year college or university with a degrce in public or business ~
administration, huinan resaurees or a closely related f:ield; and
(B) Minimuin of tliree (3) years of increasuigly respansiblc person.uel experience at a level
affording fa.rni]iarit~, with personnel classificatian, c4mpensation, recruitment,
promotioii, testing, evaluation, labor relations, personnel policy and procedures
desired; or
(C) Any equivalent co.tzibinaticm of education and experience.
Necessary Knowledge, Sl:ills aiid Abilities:
(E1) Ability to ef.f.ectively and acciuately cormnunicate, both verbally and in writing, with
employees, consultant,s, othcr governmental agency representativcs, City officials ancl the
general public. This includes the ability to coiiununicate iechnical information to lay
audienccs; (B) Ability to establish aiid maintain trust, confidence aiid effective working relationships
with co-workers, managers, supervisors and the public; ability to mainlain confdentialit),
of scnsitive information; (C) FfCeccive expcrience ui inodem principle:s, Practices an d ttieories of human resources management, including union contract interpretation and recniitinent and selection
methods; municipal govcrtunent policies, procedures ancl structtire; applicable local, state
and fcderal laws, codes, regulations and ordinances; (D) Ability to analyze sihiations accurately,,adopt an ef fective coiusc of actiou aiid adapt as
die situalion changes, and to maziage multiple projecls and tasks; .
_(E) Ability to effectively use researeh and analytical uiettiods, practices and procedures ta
dcfinc and resolve issues; ,
(F) A key valueof, the City is c«stomcr scrvice. '1'lus position requires cansiderable l:nowledge, ability and skill in thc principles aiid practices oi`excellent eustomcr service
as praeticcd in both the private and public sectors. It requires the ability to eff'ectively
meet and de_al with tlle puhlic; the ability to handle stressful sii:uations; the ability to geeet
and respond to custoniers in a friendly, plcasant and professional manner using
appropriatc uiflection, grammar and syntax; the ability to establish aiid maintain effcetivc
• warlcing relationslups with employees, supervisors; aiid the genei-al public; the ability to
maintain a professional, caurteous, and pleasant demeanor in difficult and stressfiil
situations; and the ability to diplomatically deal with diffieult peoplc. Awillingness to
expencl extra ef'fort to help tlte public [ind answcrs or information relative to their inquiry
or complaint is expected.
SPECTAL RFQUIREvfENTS
Niust posscss a valid State driver'S licensc or have the ability lo obtain one prior to emplo}ment.
TOO1fS ANll EQUTPMENT USED
F'ersonal eomputEr, includuig worci processino, spreadsheet, data base and presenfation softtivarc.
Yosition Descriplion: Human Rcsotuees A-nalyst 3
PNYSiCAL DEMANDS
The physical demands describeci here are representative aFthose that must be mct by an
employee to succcssfiilly perfonn the essential functions of this job. Reasonable
aec.ommodations may bc made to enable u-iciividua.(s with disabilities tA perform the essEntial
functions.
Work is performed Tziostly in aFfice seitings. Some outdoor work is required as part of ground- breal:ing ceremonies or similar commtuuty evcnts.
Whilc performuia the duties of khis job, the employee is occasionally required to stand; walk; use
hands to finger, hazidle, feel or operate objects, lools, or controls; and reach Aritli ha,nds and arms.
The employec is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl;
anci is required to talk and hear. _
7"hE Employee must occasionally lift and/or move up to 25 pounds. Spccific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, deptti
nerception, and the ability to adjtiist focus.
WO1tK EvVIKOIYNiENT .
The work enviroiunent cbaracteristics described here are representativc of those an employee
encountcrs wlule performing the essential Functions•oFthis job. Reasonablc accommodations
may be made to enable individuals with disabilities to perfomi the essenkial functions.
While performing the duties of this job, the employee occasionally workS in outside weather
conditions. The noise Icvel in the work cnvirorunent is usually quiet to moderate.
SELECTION GUIllELINES .
Farmal application, rating of education and experience; aral interview and referencc check; job
relatecl tests may bc required.
"1'hc duties listed above are intended only as illustrations of the various types of work tliat may be
performed. The omission of specif c scatements of duties does not ctclude tZiein from the
position if the work is similar, relateci or a logical assignmcnt to the position.
The job description does not constitute an employmcnt aereeinent bet"ween the employer and
employee aild is subjecc t4 change by the employer as the needs of the employer and
requirements of the job changc.
Approval : Approval :
. IIuman R.esources Managcr dcsignate City Manager
Effective laace: ' Kevision History: New
Positinn Descr.iplion: Human Resotirces Analyst 4
000 New Employee Classification:
Human Resources Analyst
City of Spokane Valley
Nina Regor, Deputy City Manager . •
July 26, 2005 .
o e a HR Analyst: General
.
Responsibilities
o rlsslst In dovulopinp and 7dminislering persortnel
policiee erW procedures.
o rlsslst In labor nc0oliaGar• cand hibor atflnagement
rela6ons, aith en emphasia on canirxt in;crprctr::ion.
o Oasign orxf oonduct Ua'viufg sessione anC dasses. i
o flevelop, revtew end revisc Da'sition clesaE, liotis, , j
eeeoemeneix!'my ptseement on the C[ry's elaasi:iuiiion
mstriz and parfaminp othrr rc neartls wofk fnvolviW in
the a¢ministra!Sm ot ttio GassNiwtion sy.Ccm,
o Flan and adrrinis;er employee raondtment pmceasoa.
,
• - ~na
' • o o Human Resources Analyst:
Recommended Classification
o Grade 15 ($44,772 - $57,396 annual
salary)
0 2004 AWC survey average range
($48,660 - S62.528) .
0 04her comparables (S45,914 -
$58,843)
.
. 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 26, 2005 City Manager Sign-off:
Item: Check all that apply: ❑ consent Q old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration: City of Spokane Valley Values
GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Resolution No. 03-027: General Policy Resolution of
Core Beliefs, adopted 5113/03; joint Council-Planning Commission meetings on Fe6ruary 1,
2005 and April 19, 2045. Informational Memorandum to Council July 12, 2005.
BACKGROUND: Values are the principles, standards and actions which are considered
inherently worthwhile and of the utmost importance. They help guide the City Council, direct the
Administration and encourage the community in balancing diverse needs, and in setting goals
and priorities.
' The draft Values Statement was gleaned from joint Council-Planning Commission meetings in
. February and Apnl 2005, and from a Conversation with the Community in mid-April 2005.
However, the draft Statement finds its roots in the community survey conducted in April 2004
and in Resolution No. 03-027: Genera! Policy Resolution of Core Belrefs, which was adopted by
Council in May 2003. OPTIONS: Approve Draft Values Statement or provide additional direction to staff.
- RECOMMENDED ACTION OR MOTION: Move to approve the Draft Values Statement
BUDGETIFINANCIAL IMPACTS: N/A •
STAFF CONTACT: Nina Regor, Deputy City Manager
ATTACHMENTS
1. Community Values Background Memorandum (7112/05)
2. PowerPoint Presentation (7/26/05)
,
Sp~okane .
WVa1:l.ey -
11707 E Sprague Ave Suite 106 ♦ Spokane Valley VJA 99206
509.92 1. 1000 ♦ fax: 509.921.1008 ♦ cityhall@spokanevalley.org Memor'andum To: City Manager David Mercier and Members of Council
From: Nina Regor, Deputy City Manager
Date: July 12, 2005 •
Re: Community Values
City Cotmcil and the Plannina Conimission began in Jaziuary 2005 to articulatc the core
values caf the cpmmunity. Values are the pr.i.nciples, standards and actions which are
epnsiciered inherenely wortllwhile and of the ukinost importauce. They help guide the
Cily Council, direct the AdministYation and encourage the couununit}, in balancing
diverse needs, and in setting boals aiid priorities.
'1 he ptuposc of this mcmo is to provide a preliminar_y values statement for Council
discussion. T'here was Council consensus to use the draft Vision Statenient as the basis "
for the Values Statement,'
The draft Values Statement was gleaned from joint Council-Planning Commission
meetings in Febniary mid Apri12005, and from a Conversatiqn Nvilh the Conununity ui
mid-April 2005. However, the draft Statemenl finds it;5 roots ul the conununity siuvey
conducted in Apri12004 and in Resolutiort 1Vo. 03-027: Generul Policy Res•vlutzort of
Core Beliefs, wliich Nvas adopted by Council in May 2003.
At the joint City Cauiicil-Planiiing Coiiunission mceting on February 1, 2005, Cauncil
and Planning Commission nlembers brauistormed and thcn yoted on the value trait5.
Gikewise, citizens voted during the Conversation Nvith the Coctununity on April 13, 2005.
Attached to the back of ttus memo is a suurunary of the City Cquncil/Plan.n.ing
Coiiunission (CCfYC) votes, the citizen vote cotult and a comhined Cptal.
The Conuntuiity Values project is schedulcd on the July 26, 2005 Council Meeting. •
,
Comnittnity Vslues, continucd
,Tuly 12, 2005
Pflgc 2 of 3
DRAFT vr.sTON Avn vaLUEs sTaTEiv~-ENTs
City of Spol:ane Vnlley Vision: .
• Cajt:mtatity of opportunity
where irrdi:viduals andfainilies can grow and plny,
and businesses will flaurislr and prosper.
City of Spakane Valley Values:
Cominunity Identity and Pridc. Spokane Valley promotes an enviroiunent that
supports the home and family, and job and education opportunities. I-Iigtilight arcas: •A friendly, -wliolesomc, sate place to live and raise a family
• A. City Ceuter and ecanamically healtliy, diverse clwvmtqvvn area • Preservati4n of neighborhoods ~ Foc.us nn thc Future. Spokane Valley is a visioii3ry city encUUragi.ng its citizcns and
their govern.ment to look to the future beyond tlie present generalion, and to bring such
iclea~s to public discussion, enhancing a sense of comrniunity identity.
Hi;hlight areas: '
• A balanced appraach to groNvth and cievelppment
~ Stewardship of laud and resources, such as plrks, recreation and natural areas
• Preservation and growth of the economic and commercial job base oi.'the
cotrununity
. Upen, Collaborativc Government. Spakane Valley values a"user-f.riendly" governmene; in which governance practices and general operations considec how citizcns
will be served in lhe most responsiwe; cffective and courteous manner.
Higliliglit areas: • Citiren participation in the decision-mak:ing proccss
• Strategic usc of public/private uid othcr partnerslups -
• A Can-Do attitude on lhe part of City employees, and fair and consistenl
intcrpretation and 'unplementation oFr.egulations
f--.
r
~
Coff►rnunity Values, continued
July 12, 2005
Page 3 of 3
. ~
i
Att:ichment:
Combined City Council-Planning Commission (2/l/05)/Citiicns (4/1.3/05) Vntes
ssPriorities shown in bold are new items identified by khe citizens at tlle Apeil 13 meeting.
Priorities - One or nrore votes CC/PC Citizen 'lolal
Votes Voles Votes
Develop a City Center 9 7 , 16
Parks, R_ecreation and vatural Areas 9 6 ] 5
Neighborhoacis (preservation oF; well-maintai.ned; 13 0 13
neighborhood associatians
Business Promotion (busioess fricndly 0 13 13 nvernme.at "
Community "idcntifying" cvcnts (events imtnediately 0, 13 13
associated with S okane Valley
Yublic Safcty citizen rotection; olice✓fire/courks 7 2 9
hifrastnichire (of goocl quality; planning for 8 0 8
develo mEnt)
Land Use/Zoning (accommodate all aspects oFbusiness; 7 1 8 busuiess/industry centers; providc nceded zonin )
Contniun_it Identit}, and Pride ( ? g ,
Business Environment (busitless friendly; new 5 3 8
businesses lacate/e;cisting businesses pro agate .
Public Invoivement (ciliien participatiotVvolunteerism; 7 p 7
f"eedback ro -am)
Parlner.shi spublic/ rivale; schonls/gov't/busiriess) 5 1 6
Fair and Consislent Tn.lerpretation and Inipletiieiitation 5 0 S
of )Z.egulaeions
Home, job, education, environ.ment, all ages, extended 4 l 5
famil - U prtunitieS £Ur Cuture geue•ration
Balanced Approach to Growrth and Dcvelo menc 4 d 4
Fiscal Res onsibilit 4 0 4
Housing 4 0 4
Ap earance of alle)1vays maintenance/clean-u 0 4 4
Pravide Tools and Sta..ff to A_llow "Caii Do" Attihide 2 l 3
Caree.r 0 ortuiuties 2 p 2
Safety - Faimess to All Citizens 2 p 2
Commuiuty Places 1 1 2
0 orhinities for Hi her E.ducation 1 1 2
Public "1"rans ortaliUn 1 1 2
Ac:cessible Gavernment 1 0 l.
Pro rams, Cultural Aclivity 1 0 1
•
777
F ~aC~ity>of~Spokan'e~,Val:ley Values
. q~' i 1-,GyQ l' t 7 r sa+
Nina Regor,
Deputy City Manager
July 26, 2005 ~
. ~ Identif in . Community Values m May 2003 o Resolution No. 03-027: General Policy
Resolution of Core Beliefs
■ Apri12004 : -
, o Community Survey conducted
s February and April 2005
o Joint Council-Planning Commission meetings
o Conversation with the Community
m July 2005
o Draft City of Spokane Valley Values statement
Gry o1 Spamlro Vti'!cy valr,c 2
729N5
e •
1
=.=[Communit Values
m Values are the principles, standards
and actions which are considered
inherently worthwhile and of the utmost importance.
ciy of &pUa+n VaMy vakaa rrrams
.
City of !jpokane_Valley Vision: .
n Community of opportunity where individuals
and families can grow and play, and
businesses will flourish and prosper. aty M 8polnnn Valoy Yalucz Y28N5
i~
/
. ~
V
Draft
City of SpokaneVa_iley Values:
v Community Identity and Pride. Spokane
, Vafley promotes an environment that
supports the home and family, and job and
education opportunities. '
o Highlight areas:
o A friendly, wholesome, safe place to live and raise a
family
o A City Center and economically healthy, diverse
downtown area
o Preservation of neighbofiaods
cty a epaane varvr v,n,os s
utmos
Draft
City o Spok~an_e Valley Values: ■ Focus on the Future. Spokane Valley is a '
visionary city encouraging its citizens and their government to look to the future
, beyond the present generation, and to bring .
- such ideas to public discussion, enhancing
a sense of community identity.
o Highlight areas:
o A balanced approach to growth and development
' . Stewardship of land and resources, such as parks,
recreation and natural areas
■ Preservation and grovrth of the economic and
commercial job base of the community
cN co soAam wre,,~.-~ ' • a
7R&95
! l '
3
Draft
City o~f S_pokane_Valley Values:
m Open, Collaborative Government.
Spokane Valley values a "user-friendly"
government, in which governance practices
and general operations consider how '
citizens will be served in the most
responsive, effective and courteous manner.
o Highlight areas:
■ Citizen participation in the decision-making process
■ Strategic use of publiGprivate and other partnerships
o A"Can-Do" attitude on the part of Crty employees, and fair and consistent interpretation and implementation of
regulations
6Sf at Spckta;c Y4W Ydues 7
L'3&45
. . ~
4
j~ CITY OF SPOKANE VALLEY _
Request for Council Action
Meeting Date; July 26, 2005 City Manager Sign-off:
Item: Check all that apply: Z consent 0 old business ❑ new business ❑ public hearing
❑ information admin. report ❑ pending legislation
AGENDA ITEM TITLE: Department of Emergency Management Senrices
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Previous Interlocal signed in 2004
BACKGROUND: Recently the Board of County Commissioners (B.O.C.C.) decided to
apply charges for Department of Emergency Management services to the County's
smaller cities. The B.O.C.C. will charge all cities over 1,000 in population for their
proportionate percentage of the total DEM allocated budget.
This action brings no substantial change to the contractual obligation between Spokane
County and the City of Spokane Valley.
There has been some language modification regarding billing these separate cities that
addresses each city's ability to enter into a contractual agreement for DEM services.
There are no significant changes in the proportionate share percentages with the City of
Spokane Valley. Our share of total county population remains 0.1913% and is applied
tv the total DEM budget as in the prior contract. Cal Walker
Chief of Police _
OPTIONS: RECOMMENDED ACTION OR MOTION: Request that the Council approve and
authorize signatures for the contract based upon suggested changes.
BUDGETlFINANCIAL IMPACTS: None .
STAFF CONTACT: Chief Cal VValker
ATTACHMENTS: Amended agreement
Rcturn to: Daniela F riel:son
Clerk of the F3oard
11.16 `i'est Firoachr•sy
Spokaae, R'ashington 99260
I 2-004-2005 AMENllN:ll INTERL:OCAL ACR.F..TIVfE1VT
, FQR TMFRC:TNCY IVU1ivA(iLVLENT SEItVICES
THIS AA7FNnFD TN'L'L:LiC.,UCALf CUOYEI2AT1QN AGRFF1VfENT is mzde by tuid
among lhe City of Spokane, aWashington State mun.icipal corporatiou, having offices for the
lCarlSaCtiQn nF busi.ness at 808 West Spokane Falls Boulevard, Spokmie, `'Vaslli.ngton 99201,
heri;inaFter refen-ed to as tlte "GIl Y," the Cit,y of Spokane V<<lley, a municipal corporation of
the State of VVasliington; having offices f:or tlie transaction of busuiess at the RcdNvood Plaza,
11707 F_,ast Sprague Avenue; Siute 106, Spokane Valley, Washington 99206, hereinafter referred
to a.s "SI?OI:,ANF VALLEY," City of Medical Lake, a municipal corPoratinn of the State of
WasEungtoii, having offices for the trsnsaction of business at 124 S. Lefevre P.O. Box 130,
~ 99019, herei.uafter rcfcrred to as "MFDTCAT .T.AKE-," the 1 owu of 1Nillwood, a municipal
c;orporalian of the State of Washuigton, having cafiices for lhe transaction of busuiess at 9103
East Fredrick; 99206, hereinafter referred to "IvfTT T WOOD," the 1 own of Fairfielcl, a miuucipal
corpOraCion of the State of Washuigton, having officcs For che transaclion of busi.ness at Town
Hall, P.Q. F.3ox 334, 99012, hereuiafter refcrred to as "FATR,FTET1Ia," the Tcwn of Latah a
municipal corporation of the State of Washingtou, havuig offices for thc transaction of bu.siness
at Y.O. Box 130, 99018, hereinafter ce.f.en7ed to as "LATAH," ttic City of Liberty Lake, a
municipal corporation of the Sote of «aslungton, having Ufrces fbr the transaction of business
at City Hall; e/o P.O. Box 370, 99019, hereinafter refcrrcd to as "LIBERTY LAKF," lhe Town
of ltocl:ford, a municipal corporation of the State of Washington, having of.Fices for lhe
transaction of business at TnNvn I=Ial1; 20 West Enuna, P.Q. Box 49, 99030, hereinafter referreci to
as "KOCILF()RD," [he Town of SPangle, a muiucipal corporation of the State of Washington,
havinD offices for tlie trwisaction of business at P.Q. Box 147, 99031, hereinafter referred to as
"SPANGT F_.," the City of Cheney, a rnunicipal carporation of the State of Washingnon, haviug
offices for the transaction of husi.ness at General Office; 609 Second, 99004, hereinaffier referred
. to as "CHENEY," the City of Air-way Acights, 3 IT1UIllClpil corporation of lhe Stale of
WashinglUn, havi~ng ofFices for the trfuisaction of business at Cily Hall, 1208 South T undstrom,
P.O. Box 969, 99001, hereiu-cifter i-eferred to as "AIRWAY FTEIGHTS," the City of Deer Park, a
municipal Gorporation of the State of \Vas}iington, having oFf.ices :for the kransaction of business at City IIall, 316 Cravvford, Box F, 99006, hereinaH:er re.f:erred to as "DEER F'AlK" the Town
of Waverly; a n7unicipal corporat:ion of t6e State of `Vastungton, having ofi~:~ces f4r Lhe
transaction of business at 255 Nlorth Conimercial, P.O. BoY 37, 99039; hcreinafter referred to as
Page 1. of 13
~
"WAVERT Y," and Spokane County, a political subdivision of the State of Wa.shington; having
oIfices i°oc the transaclion of business at 1116 West Broadway Avenue, SpokanE; 1Vashington
99260, hereinafter referred to as the "COUNTY," jointly hereinail-er referrecl to as the "Yartics."
WITVFSSETH:
WIiE1tEAS, plusuaut to tlie pr.ovisions of R.C`V 36.32.120(6), thc Board of Cotuity
Com.n.~.issioner.s lias t.he care of County property and the management of Cotuity fiinds uid busiuess;
and
WH~-S, pursuant to chapter 39.34 RCW, local governments may jointly cxurcisc
their powers, pri-,dleges ancl autliorities through the execution of Interlocal Cooperation
Agreements in order tc> make the most efficient usc of thcir powers by enabling them to
cooperate with othcr localities on a basis of mutual advaaitage an.d thzreby provide services a»d
facilities in a maaner and Pwsuani to forms of governmental organization that -vvill accord bcst
wilh geographical, economic, populatiori, or other factors influcucing the needs aiid development
of IOCRI COIIlI1lUlllly; and
WHEREAS, pLLrsuant to 1ZCW 38.52.070, riwo or more political subdivisions may joiii in
the establistuneut acid operation of a local organization for emer;ency ma.nagement services. The
City of Spokaue, City of Spokane ValJey, City ofMeciical I.,ake, To~vm of Millwood, "f'own of
;
Fairfeld, Tc>wm of' Latah, City of Liberty Lal:c, 'lo«~n of Rockford, 1'o«ni of Span;le, City of '
Cheney, City of Airway !-leights, Ciry of Ueer Park, To«Zi of Waverly, and Spakane County are J
authorized and directed to establish local ocganiiations f'or emergency managemer►t services in
accordance with the Washington State Comprehcnsive Luiergency Management Plau and
Yrogratn; and
NVU~~-~'~ A"l', l V14~ rl.llV r~'*.. VL ~ l.Grro..~'1 C.~~,l..., . o n ,~r.. e,~f' ff'E~ - 1~E1tAo~!
\LfniJ~ C` J~JV~Z. . .
or- about-1a : „f c..ak., e C:,..'G„ *
ne.....d.,,o.,F ,.f
Qdopted-l'.esel-ati,an-No-9 , - .
Y~~~uaf4.-te-ehaPter- 39.52 -R-GtiV. T-~e-~t}-of-~~el~~c~e-~Etl•l~y-C-~~€-~ie~k~ ~ake,
~1~}~•~•1k'<JAE~~ TC-31~11-(~~'eH•P~1~~, Z-Ob1r~1-3~lift~i~ Lt~-j^ef. -"i~r^-cc~'°icc, r@vi'z'rOf RAG!Ecv `~rcr, TrvcN:ncri
~Yz~~ r•~, ~ r~,v o r~.. .,r
desrfous-o,Pbeeemifig-a-p,n-rh,- te-illisiaintventttfe;affd
WHEEtEAS, it is thc intent of-the City of Spokc-uie, City o:f Spokane Valley, City of
Medical Lake, '1`own of Millwood, "1'own of Pairfield, Tovvn of i atah, City oF Iiherly T ake,
"I'otivn of fZockford; '1'own of Spanble, City of Cheney, City of Airway Heigh[s, Cily of Deer Park,
1 oNNn of NVaverly, and Spokane County to eombi.ne lheir eff'orts to mainlain the Department o1' .
Fmergcney Nlanagcment ("DEPARTMENT") by enteruig inCO t:his Tnterlocal Cooperalion
tlgrcemcut.
Page 2 of 13
f
N(~VV, THF.REFORE, for and in considerakion of the mtrlual covenants contai.ned
herein., and as authorizecl under chapter 39.34 RCW and chapcer 38.52 RCW, tlie City of
Spokane Ciq,- Couucil, City of Spokane Valley City Council, City of Medical L;:ik.e City Coimcil,
1'own of v[illwood ToNvn Council, Ta~%,n of Fair.field ToNvu C;ouncil, Town of L.acah ToxNzi
Couneil; Ci[y of T iberty Lalce City Couneil, Town of R.ock.f.ord ToNvn Couneil, Town of Spangle
ToWn CoLmcil, Ciey of Clleney City Council; City of Ainvay i-Teiglits City Council, Gity of Deer
F'ark City Cotulcil, Town of Wavei-ly Town Council and ihe Spokane County Roar.d of Couuty
Commis,sioners liereby a„ree as follows:
SLC1'10N NQ. 1: SPOKAINTE C1TY/CUUIYTY llEPARTMENT pF rvi_TRGENCY
lVtAi1`AGEMEVT
The SPakane City/County 17epartmcnt of Ernergenc:y Services, as created under the joint
Kesolution No. 79-0873, shall be herzby laiown as ttic "Spokane City/County T)epartiiieiit of
Emergency iVlanagernent," hereina:ft-er referred to as "DEYEIIZ"ClvlE N'1'."
SEC`i'lON NU. 2: C4M1NiTTN[FNT
"T'hc Yarties agree io be fully cnm.nutted to the Lincrgency Nianagement Program and provide the
resources necessary for the DEPARTVfFNT lo can-y out tlie rinergency Maliagcinent Mission.
The Parties agree thzt they are each responsible for individual deparkinent eniergeacy
preparedness. The PARTIES agree to ensure t:hat departuient heads participate in collaboration,
dialog, planning, and exercises with ttie 17EPART'v1ENT to a5sure reatliness in eveni o£ disaster
~ or major cmergcncy. This stalement of committnent flows from thc Parties down to the
i.ndiviclu~l einployces for the s-afety ni:'lif*e, Property, and the environment of Spokanc:
SFCTT(aN iNC7. 3: "1'L1ti
1 he tcrm of this Amended Intezlocal Agreement sha.ll coizuuence as of the last date eaecuted by
the Farties hereto atid shall continue imlil ternlinaled as provided f'or hereuiafter.
SEC1`IOn' NO. 4: PiTRPQSF
It is the purpose of this A.mended Tnterlocal Agreement to coriiinue the combined ei:forts o.f. CITY
iuid COUNTY ss originally dcvelopect in Joint Resolutiou No.79-0873, and-Joint Resolution No.
96-0991, and as amended in Res4lutiOn No. 04-06b9, aefl-te-t~clEl--~R4~r1~F~V~-~r r v,
n
I1~(~9IC~~.,-~T_-~"~~ne'rr i 1=~1a-RFF~,L D-T~'4~-~,-T ~LA-rTi-~, Rnr40101
u n u ~r= .,a WA vrnr ~'_EO-[~tis t1~~-•ee~t2~
in order to establish and operate; ptirsuant to RCW 3$.52_070, a local orgaiuzation for emergcncy
management in accordance witli the Waslungton Statc Comprehensive Fmergency Plan and
Program. Tlus Amended Interlocal Agneernent is to provide for tbe ef.fective a.nd economical
preparation for and eoordinalion of e.mergency fiinetioils; otlicr than fiinetions for which military
forces are primarily responsible. To mitigate, prepare for, respond to, and recaver from
einer;encies and disa.stcrs; and to aid vic[ims suf-feriug from injtuy ar damage, resulting .fro.m
einergency disasters caused by all )iazarts-, wh.et.her natural or man-madc, and to provicie the
opporhuiity for coordination and support of sear.c:h and rescue operations.
~_J Page 3 of 13
.
SECTiQ\` njQ. 5: DUTIES AVD RESYONSL131-L1`l'1F;,5 OF TT_-fL DTPAR'ITTCNT
The DEPAFZTIvLENTT shall o.ffice at the Spakane F. ire Training Center, 1618 N. Rebccca,
Spokane, Wa.slungtoii 99217, unlil the Parties, hy mutual agrcement, decidc upon a ncw location.
The TaFPAR'T"MFNT, in adciition to having those duties as entuneratcd in 1ZCW 38.52.070, shall
also have the following respousibilities:
(1) Nacilitate a coordinatcd plaruning process intcgratuig Emergency Manlgement plans to
iucludc: federal, state, local goveniments, individual city and eounty dePart.ments,
neigliborhood, individual citi7ens, schools and the private Sector;
(2) Conduct a comprchensive intemal assessmeut and evaluation of emerbency p11ns,
cquipmcnt and pcrso►uiel proficiency ttirough a prograiii of regular erercises;
(3) Acquire and main[ain Emergency Vlanagement facilities and equipment; -
(4) Admin.isler and f'acilitate PrUgrams thal enable peUple, govemmenl,S, communitiet and
ttie private scctor to mituinizc and recover from iuunediate atid long term impaets of
disaSterS;
(S) l;acilitate the identification, clevelopnient, iLUplementation and evaluation of
mitigation skraie~ries and activitaes to reduce vulnerahility lo tlle eEf."ecrs oFdiSaslerS;
l
(6) Yrovide tunely and accurate Lmergency Managemeut inforuiation; ~
(7) ParticiPate wilh the 9-1-1 Operaiions Comrnittee to assist the public in Spokane
County to easily, rapidly, aud accurately access emer;ency police, .f.u•e, and medical
assis[ance during time of a disaster; (K) Effcetivcly and efficiently train DEPARTIMENT stafT tn coordinate emergency
nianag-ement resources, pragrams, t'unctic)ns and yys[em5;
(9) PrpPose ccayrdinated legisla[i4n, ordinances; and local laws to improve ihe safety oI'
people, govcrnments and the-private sector;
(lU) Coordinate a cooperative effort of federal, state, and local. goveinments,
neighborhoods, schools, individual citirens, indivitlual city and cUunly ciepartmen[S and
private sector to educate the public in emergency and disa.ster preParedness;
(11) Cooi-dinate facilities and resources to assist Pederal, State, and local governments to
eiT-ectively and efficiently respond to ernergencies and disasters;
(12) Work in Cobperati4n with federal, state, and 14ca1 governments, and the private
SEfitpr to realire, clevelUp and rnainiain a network of survivablc emergency
telecAmmunications and tvarning systems; .,Page 4 of 13
(13)) Facilitate a partnershiP of federa.l, state, and local gavernmenls and the private sector
that provides "All Ha:cards" eniergency manaQement training for emergency ccaorainati.nn
and management level personnel; v
(14) Facilitate and participate ui various group meetings, such as: Search and ltescuc
" Coluteil, Spokane Taisaster. Coinuuttee, Local Emcrgency Planning Cc~mmittee, Aniateur
R.aclio Lmcrgcncy Service (A.R.F,S.)/T2adio Ainateur Civil Lmergcncy Servic:e
(R.A.C_E.5.), Tnlaud Fmpire Fire Chicfs Association, lnland NUrthwest T..aw Fnforcement
Leadership Group, Business &.I.nduskry Couuuittee, Spokanc County EMS Cpuncil,
Spokaue Cotuity Hospital Uisaster Commitkee, City aald County llepartaient Heads and
pther gznups;
(15) Lstablish, train and maintain a valunteer cadre that can be mobilized in casc of
search and rescuc missions, emergencies ancUor ciisa.sters;
(16) Prepare, monitor, adminiSCer and evaluate the laE)?A_I2.TML•YNT'S aeutual budgct;
(17) Participale in and a[tend related Emeroency Manageinent confereuces, semina.rs,
training and educatiou; wid
~ (18) Schedule, coordinatc and conclucl training in emergency management f"or eciucatiag
goveranient, private sector and individuals.
SECTTON NQ. 6: PR_OPE_RTY ANI) N;QLJlI'iVIEN 1'
All ex-isti_n; equipinent and supplics previously useci by the Emergency Services J7eparrtiuents of
boCh CITY and COiJNTY shal.l be combined zuld consolidated for ttie continued rnaintenance and
tise by ttic L7LYr1KTVLEN'I'. A11 equipment sp c;imlplidated shail reiuain the equipinent of the
individual entity supplying the sattte to the consolidatiou.
A_1-1 equiPment required by the DEk'A1Z'I V1E:N"1', other than that obtai.ncd Frorn consoliclation;
shall be held in the name of the :[aE.PARTI~,IENT and shall be d.isposed oP upon terniination of the
17EYAIZ`1`NiEN'T as the Parties may mutually agree.
SECTTON NQ. 7: FiM_TRC:FNCY N1.ANAGEIVLE, NT AllVISORY COUYCLL (EMAC)
An Emergency Managemcnt tldvisory Couneil ("HMAC") is hereby created. F_.MA.C'S fiuictiou
shall be ta provide visiqn and mak.e recorzuilendations to the ]7L1'AK"I'MEW. EMAC shal] be
composed of the follo-vvuie; aid whcrc appropriatc, -ap}aointed b tlY ieix per.spective mayors office:
or-Eheaf-desi-~,;~ize: Two representatives from tkic City of Spoltane,-Gil}-of-Spek-aae~~~'~;,,;~k,•~+^°,
G}t~-Q~ok: e r,,;dr. F,.,.,.,,.:.,l nr-fi,.e„ plle reprusentafivc From the City of Spc,kane Vallev,
Spokane County Chief Executive Officer, Spekafle-Nlai-ley &~anager, one a-represenrative
selectecl io rcpreseilt cii:ies "N'-itli z uopulation less tlimi 10,000, a represenlative from. the Iiiland
Fm_ pir.e Fire Chiefs Association; and a rcpresentativc from the Tnland Northwest Law
Enforcement Leadership Group. Anv cify, whose populati4n shall exceed 10,000 and not
1'age 5 uf 13
ideiit-ified ahove shall alsa have a representative on tliE EIvtAC appoinied through thcir ma-vor's
I o.ffic;e. The Director and Deputy Director of the DEYAfZI'A1LNT shall be cY- officio, non-voting
memhers.
A majoi-ity of LM:AC iuembers «rill conscitute a quorum. FMAC will a..s5isl, advi5e and
collabUrace vvith the Local Direcior and Deputy I7ircctor of the DLPA1Z'1"MEN°l" in the
dcvelopinent of seivice levels, resultina budget, emezgency plans and training.
FvfAC shall rneet on a cluarterly basis; unless ctccmcd unnccessary by the Chair. '1'hc Local
Director shall serve as chair.
SECTION N0. 8: .FUiNI)IlVG
'1'he Local Dircctor or Deputy llircctor shall aruiually prcpare a budgct for opcration of the Spokaue C;ity/County Departarient of Fmzrgency Mananement ("DF_.M"). T.lie annual budget shall
bi: submittcd to the LhiE1C for revicw and approval. Thc annual budgct shall tliin be submiitcci
to clie $oar.d of County Comin.issioners for Spol:ane Counly :For its adoption.
The buclget shall include all costs of mai_ntenance.a.nd ope.ration of its offces at 1618 N. Rebecca
and 1121 W. Gardner, Spokane Washington. »'\[~~xc~~e~-~eFeEc~-as~rl~:z~~h»te~~~=`r~=~n~1=`~3,'=LtAC-~
i~eerpatt~t I-~i~•~fefefet~ s~s-~ox
~ b .
' b efid i b DEM.-The an.uual budget once approve_d by the EIVLAC shall be
allocated among the Parties in the same Proporcidnate share as their Populations are to the total
,
populatian c]F Spokane Couniy. For the purpose of caleulating populations, the COi.JNTY shall
have that population assigued to the uaincorpoi°ated a.rea of Spokane County. Provided; hotvever,
I 2094-ihe COIJNTY aind-GI-T4=agrEes to tile budget
allocation assigned to all cities that are a part of tlus tlmended lnterlocal Agreeiuent and have
~ populations of less than497804I ,000. The Parties agree ta use the populalion figureS aS prepared
and publislied by tlle Wash.uigton State O.ffice of Fuiaiicial Management as of January 1 of each
calcndae ycar to allocate the budget for that year.."1'he Pa1IZ'1'IES agree tllat Exhibit "A" will
be uPda.ted as Janua.ry 1$' f'or each ye,ar lhis Agreemenl is in eiTecl. The reviSed Exhibit "A" Shsll
be filcd widi the Gity Clerk.
1"he Spokane Coluity Chief Lxecutive Ufficer'`'i°°e*~~ ef .,d..,:..;s*..at:_.° cefv•ees Nvill subrnit
aatnttal invoices (due aiid pavabl'e upt>n recc:ipt) in Qclober of eveiy yeaiNuai-tefly
inaiee-_to the Parties w1Lh populations P-reater tLian or equal to 1,4;000 a.nd less than 10,000.
naee,~,,~„-F~,o ~.,n.; ~
,.e~~-Ii~es-~~~l~1-be-c~~Eez~~}~►~i- . ~ -
_ c-1 ~~tya#~le-ntr~~~te~ai~~ie-f•~fth-aPt_o46-w ia~~
rE eEl R-Eba}l-10, (}9Aai~Ied-tcc
ffeat:h- Manililv invoices (due anci payable oi7 the fiiZh day of the followinp monch) will be
subiniiled io t:he 1?arties \\rieh populations ;reater ihan or egual to 10.000 and less than 150 000.
Quarterly, inv0ices (due ancl payahle upon Fe6pEreceip[) will be subrnitted to the Parties with
populations greater than «r equal io 150,000.
'
. ~
Page 6 of l3 ,
~ Annual acijuscments N,611 be madc on or be:fare March 315t of each year based on achial
expenditures for the previous ye;-ir. Tn tlie event that the Yarties Nvere ovcr billed dLiring the
previous c,alendar ycar; iticy will receive a creclit to he applied to the next lnonthly billuig. In the
evcrrt that lhey ace no longer signatories to this Amended Interlocal Agreement, they Ai_ll be paid
by check. ln the event lhar the Parties were under billed diuing thc prcvious calendar year, chey
will be r.esponsible for payuig such dcbit in the next monchly billing. Tn the event tliat they are no
longcr signatories io this Agceement, they will be responsible for paying any billing wilhin ehi.rty
~.rr v,, r
(30) caleudar days. f~l their sole discretion. aaiy~art~T ~~e ~'''rti~ c~~n~T A
,-'~et~~2C ~t13i1 i33~V ~'1~~1i3~Hfi~-ii-j3E1j31i~~~16t3-$~~~-Af-~S~
who :tinancially pays a portion of the aunual DEM budgct in the ea.te of over billing, or in tlie
sole disr:retic>n af.' the COUNTY, in the case of aii under billing, dic party may request interest on
such anount based on the 1oSt interest earni.ngs had the under billiug amount been iuvcstcd since
the end of the calcndar year to the claie of determinatinn in the Spakane County Treasurer's
Investment Pool or the over bilLing amount been iuvested since the end of the calendar year to the
date of deterrnination in the Washington Ciiies Investment Ppol.
SECTTQV NO. 9: .CNJ)]i-~ itilivLViCA1:'lUN
'Che Yarties agrec that tttc 17EYAR"1"MENT, all af its emplaye.es, fca include the Loeal Iairectar
and T)eputy Tair.ector, shall be included under the C;OLTNTY'S self-insurcd instu-ance covcrage For
gcneral liability and worker comPensalion.
~ Tlie Parkies fiirtlier agree ttiat ttic COUV`1`Y shall be responsible for any liabilify, lqss, cosc or
expense claimed by t:hird parties for property damage aaid bodily uljury, uiclud'uig dcath, causcd
by a.ny act or omission attributccl to the DEPARTMENT; i[5 emPlo}'ees or agent's in connection
with the Amended Tiiterlocal Agreement.
Each Fai-ty shall be responsible for its oNvii urrongful aud negligent acts or ouussions, or thosc of
its officers, agents, or cmployees to the Fullesl extent required by law, and shall indem.nii'y,
defencl, aud liold the ottier party haruilcss from any such liability. ln the case of negligence c>i;
more than ane Party, any dailiages allo«jed sliall be levied iu proUortion to the percentage of
negligence aftributable to cach Party and cach Parfy shall have the right to see:k coneribulion from
the other Party in Propartion tq the percentage o1'neDligznce attribut:able to ttie ot6er:F'arty.
SF..CTTQIV NO. 10: Sl:'OKANE I:)1:SASr[':LR CU1VIMl'1'TEE
Tliere shall be aSpokane Disaster Conuuittee. 1 he Spoka.uc Disaster Committee shall consist of
representativcs from law cnforcement, fire servic,e, hospitals, local government, emergency
meciical services, the military, the IaFPAR"f iVf.FNT, as well as other in.dividuals fi'om the public
and privatc scctors. '1°hc purpasc qf the Spokane Qisaster Committee shall be to assis[ the
1llEPt1121iv1EN'I' in mitigatiau, prcparation, planning, response and recovery fxom disasl'ers or
major emergencies. 'I'he Comrnitfee shall rneet on a month]}° basis, unless aeertiecl ulinecessary
by the Chair. `l°he Cpnlmiitee skiall elect ics o,~vn chai.r, vicE;-chai.r, efc. The Conwunee shall
establish its o\vm by-laws.
,
SLC`ClON N0. 11: LOCAL EiV1E1ZGENCY PLAIV'NING COivliVC[TTEE
_ Page7of13
There shall be a Spokane T ocal Emergeney Planning CotTUnitfce ("i,l:l'C"). llie LL:PC shall be
establishecl and conform to ttlc Fcderal, State, atid Local lzws. 1lie LEPC shall assise the
17L1'A12T1VL-CNT un its compl.iaaice to all pertinenl laws pertaining lo Harartiou.s Materials.
SECTION NO. 12: THE LOCAi, DLRECTUK UF E_l-EItGLVCY NIANAGLri1ENl'
Tlie Spoka.ne County Sberiff is hereby appointed as the Spokane I ocal Direcior of Emer;ency
iManagement. The I,:4cal iairector shall be responsible for:
(1) The overall Einergency Mauagement progi-am;
(2) Serve as Chair of the EMAC; and
(3) EmpowG,rGd t0 dELlare a disaster or state of crncrgency in consuliation with affecled
jurisdictioual elected official(s).
SFCTIQN \TQ. 13: DFPUTY D1RFCTOR OF E1TER(.:FNCY NiANArF11'f.ENT
"l'be Deputy 17irector of the Spokaaie City/County Ueparhuent of Eulergency Ma,nagement shall
be responsible ta tlie T ocal Tai.rectoc. Subjecl tc,) the dizection o.(."lhe T hcal Taireclor, the Deputy
Director is hereby e.mpUwered and clirected:
(l) Tp act nn behalf of the I..-c'cal Direc:tor in his absenc.e in all Fmergency ManagE.ment
fiinctions fuid responsibilities;
(2) To prePare a comprehensive emergency manaaement plan con.f.orming to the state
comprchcnsivc cmcrgency managcmcnt plan program and proErams;
(3) 'I'o coordinatc thc effort of thc cmergency management organization for thc
accomplisluuent of the purposes of t}us Ag•eeuient;
(4) Tn coordinate and facilitate cooperation betxveen clivisions, services and staff of the
joint emergency managemcnt services jcirisdictions, and to resolve questions of authoriiy
and responsibility khat iiiay aiise between khem;
(5) Ta represen[ lhe Spokane Cily/CoLunty Departmen[ of Emergency Management
organization in all dealings xvith Public nr private agencies pertaining to eme.rgency
rnanagemeut and disasters;
(6) '1'o kcep and maintain an inventory of all iiou-pErishable aiid iion-cxpEndable goods;
supplics and equipment of the 17LPA12TIvIl:iNT or in its custody, including fcdcral cxccss
property on loan to the 17L1'AIZ I"M1,N l, witli said invcntory to spccify the location of
each item listcd thercon: and
(7) To eyuip, mainta.in, and train Emergencv Operations Center ("EOC") personnel and to
act a,.~ manager of said .F..OC upon activation far disaster. or eaercise. ~
YageSofl3
~ SECTInN NQ. 1.4: 7'F121Vr1iYAT1UY
Fach Party may terulinatc its pareicipation in the Inte.rlocal Cooperafion Aerccment upon ninecy-
days (90) days written .notice to the llirector oF the DFPARTWWI4T pzior to Januacy lst of any
yca.r. "Ihe effective riate cxf the terniination Nvill bc December 3 ls`. Fecieral or State otivried propertics shall be disburseci in accordaaice with appropriate federal or
state guidclines. ltems loaned to the DEPAI2B-fLW1" by a participating rnember shall upon
rzquest be rehuucd to that member upon [hat meinber's wittidrawal from this Elgrecment or upon
rlais t-1<t;reement's cancellation.
A11 properties owned by the 17LYAR1'MEv°I' will remain with the T)F_.:PART.MENTT and shall not
be subject lo ciisbursement.
SECTION NQ. 1.5: Sl:WE12A.RY:L1`I'Y
Tt is unclerstood aiid agreed by the Parties Y1GrflQ that if any part, tenn or provision of this
Arriencied T.ncerloca] Agreetneat is held by the coltrts to be illegal, the validity of the rernaining
provisions shall nUt be ar!'ecteci, and the r.ights and obligations of the 1'aeties shall be constnicd
aud eafocced as if the Agrccment did not c4ntain the particular provision held to be i.nvalid.
~ 1:F ic shcaulci apPear that any pr.oNision hercof is in conflici with ariy stariitc of the State Qf
Washineton, said provisicm that may conflict therewith sliall be deemed iuodifiecl to conform to
such slatuto ry proNision. SECT1UN NO. 16: Eh'T[RF, AGR.F..FNiFNT
The Parlies aD ee that lhis Amended hiterlocal AE;reeuient is the complctc cxpressiori of the
teriiis hereto and any oral representations or understanclings not incorporaled herein are eYCluded.
This Amen(led hiterlocal tlgreemcnt shall -,~uperscde all prior resc>lutions and ab eements
executed by the Parties hereto vvitll regard to Emcrgcncy Management, including, but nol
necessarily l.i.mited to Spnkmie Cou.nty jouit Resolurion 'No. 79-0873 executed June 25, 1979, affl
Spol:ane Cowlty jaint Resolution 'NTO. 96-0991. and Spokane CouncZjoint Resolucian Na. 04-
0E89 uiiless i.ncorporated and made reference to herein.
SLC:TlUN NU. 17: NIUT'UAL AID AGRFE]VTENTS
Nottii.ng ui tlus Ainended Interlocal Agreement Shall limit the authority, responsibilit), or duties
of any Party anSing out oF any mutual aid agreement or other Agrcemcnts with other
goveinuiental entities. SFCTIC)r' n 0. 18: COiTNTERI'ARTS
"I'his Amended [nterloca] Agreement ma}° be executed ui counterparts, aud each such countErpart
shall he deemeci to be an original instrument. All such counterparts together will constitute one
and the same Agreement.
~ J
Page 9 of 13
:LIq WI 1 NESS N1IM4 RTOF, the Parti.es have causeti this Amended Interlocal Agrccmerit to
be eaecuteci on dale ancl year opposite their respective signatures.
n`OTE: There will be a seUarate siFnature »age for each entitv signim_r the agrecment.
G141;'-OF Sg~}K-A-N~U-.'
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nATFn: 130ARD OF COUNTY COIvMISSIONERS
ON SPO1CA1vL; COUNTY, WASI-ffI\jGTON
yl-IlLL1I' D. I-IARTZIS. Chair
AT'I'LST: -
V1C1CY M.17AL'1'OT' %
P:ige 12 of 13 .
Ci.,FRK OF TIIE 130AIt17
~
I ^-~`6 "A r`'l ^ c, '~TTodc~ ~lielke, Vice-Cliair
BY:
Daniela Erickson, Taeputy
I jU#°lN R0:~x'~„~r-T T~ ~'-Mark Richard
~
• Pagel3ofl3
ATTAC1iMEN'I' "A"
I S#'FaItA . , , , F .TL. ATNT
fis.:.,, t.,,a 2 AA-3
~
Peptilatiaii
I poi-
~ -
I ~-~e~tfla~~io~rper-C~
Spokane Nlal ey Q~ nnt nAni 3
I SpO~i-fli•l8 4~0G- 0.4606
T
I UiRtfilii0ip6iftt$E} kP7844- 0.2796
Small ~ * • _ 29,351 _ "684-
Aiiymy-~~~thtS 4,590
_
I GI-wfley 9,470
I Deer-P-or•k _
~'`5 -
_
~ ~~ir~rei<E 596
~ L-fftah 194 -
( L:~et~-1.-~e -4;640- -
I Mea;...,r„~'.-6a;te 4-243- _
,
I Reel€erd
~ ~an'..'ale -2' ` , .
~ Wavet-Ey ' 38 -
I -Gt~ttitt=Y-l~ep 29,35 Poptilfitioti
~
I 's-►r~th~S~i31l-C-itir~s-~~j~er-~iefte~ •
I o ~ ttEtttieD-Pc
0.4948
I , • , 34'c,o -t -3439-
428,6~- ~ nr►r►n
I B*sed-c»-Wf3s-i-kigte.i St.,.e nP'.,r r..,rae..rt r e-307200-3
_1
AT7'ACFTINTENI, "UA"
J
SP*fitflZ-GottH-ty
I Depar-tlil~-A"sE~E,'fgE.IIG~-.M2m2Fge137EE1•t
I
2004 t g -tS
I
I °A2iatl+lg BudaEtl 332,134
I +3 ti-i-ld +i-ig -MA-) * * F9;496-
I ~Iaid4ecE-GUsLqIll 3 n,,, n ~
61
320,74W
.
I
~t! ~~E'.}~ ~f►W1~`
~ erytrl~}~ion 'lu-N'°t~1~Sfflftll-nv.-i-9-13 0.494 0.3 , T-ew
spoliane MW
Unifleor oi--otcc1
~ vaitity, ; . . . " , . 100,680.68- 320-,7,84-.2-6-
' _ per-tiefiecE
'opHr-itted
:EqtiikilytoG*tyof8pok-atie-ait-~l-luln:I r-
~
I.Poliatie ' e~ --8~,AEI-- 0-4943-
sf3Ulift Ew. 7 + 2,t),74- 0.4948
UFlineor- ~nrted 1 -3 4;520- 4-3~39-
~ 428r_nn I nnnn
-tr1AopEzd-2044-bcit~g,et-fc,r-Depart-nient 8-~0-040UU09
"Building ' . . . 2002 . for _ . b . ed by B1-ll-EEtfi9219
~r-~-~-r`o- ffiee 2001 ' -
bENitI'-ilCit
j , , . -~ie-ESf942
ATTACHiVIENT "BA"
~ Spokane Countv
~ Department of Emerpencv Manaqement
~ 2005 Operatinq Costs
~
I Operatinq Budqet" 326.668
~ Building M/O** 40.378
~ Indirect Costs""* 35,828
( 402,874
~ Less: Revenue**** 61,272
~ Total Operating Cost 341,602 ~
~ ~ .
I Annual Cost pe
Po ulation % Pq ulation , er Ci Enti
( S okane Valle 83 850 0.1543 66,383
~ S okane 197,400 0.4569 156,093
~ Unincor orated 120,726 0.2795 95.464
~ inva Hei hts 4,590 ( 0.0106 3,630
~ Chene 9,855 0.0228 71793
~ Deer Park 3,045 0.0070 2,408
~ Fairfileti 576 0.0013 455
~ Latah 204 0.0005 161
~ Liber Lake 4,950 0.0175 3 914
~ Medical Lake - 4,120 0.0095 3258
~ Millwood 1645 0_0038 1.301
~ Rockford 511 ( 0_0012 404
~ S an le 297 0.0007 235
~ Wavert 131 0.0003 104
~ Total Coun Po 432 OUO 1.0000 341,602
I - - - -
i
A'I`TACHIVLENT "BA"
~ Bassd on Washinoton State OFM Forecast Aqril 1. 2004. hHp!lhrrvrsaofm.tiva.novlnon(a2rililirvdex.htm
~
I' Tamet 2005 budqet for DeDartrnent 010-OA00009
~"'Buildina MlO bgsed on OMB A-87 2003 for 2005 iescalated) and sq ft orovided bv Bill Hansen
FTEs rnultiqlied bv samb ineired rateff't'E ($8,957)used hv the Sherifi's O~i'ir~ for their 2t?05 Vallev Contract
Budaeled 2005 arant monov 010-0400009
~
~ ~
CITY OF SPOKANE VALLEY
~ Request for Council Action
Meeting Date: July 26, 2005 City Manager Sign-off:
Item: Check all that apply: ❑ consent X old business ❑ new business ❑ public hearing
. 0 information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration -.Written Findings of Fact, Conclusions of Law
and Decision in Spokane Valley Appeal number APP 01-05.
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: The Council previously conducted a closed record
hearing to allow the parties to present.their oral arguments for and against the appeal. The
Council then considered the issues and issued an oral motion to deny the motion to supplement
the record, deny the motion to dismiss by Applicant Whipple, and deny the underlying appeal
filed by Appellants Tabbert and Hormel. .
BACKGROUND: In November, 2004, Whipple Consulting Engineers submitted applications for
rezone of 4.6 acres of property located in the general vicinity of Barker and 4th Avenue in
eastem Spokane Valley from the existing UR-3.5 to UR-7'`. The Hearing Examiner (HE)
approved the rezone. Two neighboring property owners, Tom and Kathy Tabbert, and Stephen
and Barbara Hormel, appealed the decision to grant the rezone from UR-3.5 to UR-7', and are .
~ representing themselves.
After considering the record, submittals and arguments by the parties of record, the Council
orally denied the appeal, and instructed staff to draft a written decision in support of the oral
motion.
OPTIONS: (1) Enter the draft proposed Findings of Fact, Conclusions of Law and Decision
upholding the recommendation of the HE; (2) Instruct the staff to modify the draft proposed
Findings*of Fact, Conclusions of Law and Decision upholding the recommendation of the HE.
RECOMMENDED ACTION OR MOTION: I move that we adopt the draft proposed Findings of Fact, Conclusions of Law and Decision upholding the recommendation of the City Hearing
Examiner in APP-01-45.
BUDGET/FINANCIAL IMPACTS: NIA
STAFF CONTACT: Cary P. Driskell, Deputy City Attorney
ATTACHMENTS: Draft proposed Findings of Fact, Conclusions of Law, and Decision.
,
~
IN RE: SPUICAN`E VALLEYAPPEAL NUMBER )
AF'P-Ol -05; APPELLANTS STEPHLV HORINAE L; ) F1iNDINGS OF FACT,
BARBAR.A HOR.MEL, TQM TABBERT AND ) COhTCLUSIONS OF LA`V,
KATFIY TABBFRT; AR.ISING FROM FILE NO. ) ANI7 DECTSION OF
I7:EZ-25-04JSUF3-1.6-04/I?UD-06-04 ) `l'HE SPOK.ANTL VALLEY
) CI'TY COU'NC1L
)
i. PA RTIF S
~ 1. ihe Applicant on the proposed laiid use accion is NVhipple Consulting
~ Engincers; Inc.,(hereafter "Wlupple"). I'he Applicant is represented by atlorney Meg
Arpin of Arpin Law Officcs. -
2. The Appellants are Kathy and '1'om Tabbcrt; and Barbara aad Stephen
Ilormel (hereafter "APpellants", "Tabbert" or "Hormel"). -
IL FTIYDINGS UF FACT
1. The City Council hereby adopts by reference, as if fully set forth herein,
Finclings o# Fact onc thraugh seventy-fivc (1-75)"adopted by the City I-learing Exaininer
in Chis matter on March 24, 2005.
2. lhe City Council hereby adopts by reference, as if fully set forth herein, .
the record certified by the City Hear-ing Examiner in this matter. •
3. "I:'he Parties stipulated to comply «ith the draft amendmeuts to Spok.aiie
Valiey Municipal Code 10.35.150, the proceciural rules ror appeals of roning matters
from the City Hearing Gxamincr to the City Council. 'I'hese draft rules were
subsequently adopted by the City Cotuicil on July 1, 2005. '
4. '1'he City Cotuicil hcld a closcd record hcaring on thc City Hearing Esanuner's decision in this malter on June 14, 2005.
CITY COUNCIL [°I:YDINCSICONCL1fSIUNSM.F,CIS[()lY Al'P-Ul-OS -1 -
S. Therc wer.e no aciciitional facts ehat were successfully made part oP the
rccord on appeal to the City CaunciL
III. CONCLUSIONS OF LAW
1. The City Council hereby adopts by reference, as if fully set forkh herein;
Ganclusions of Law one tlunuoh nine (1-9) adopted by the Cit), I-Iearing Etiaminer in chis .
maiter on March 24, 2005.
2. `I`he City Hearing Exaniiner orciinance applicable to this appeal, as well as
RCW 36.7413.060(6), provide for a closed record appeal. The motion by Appellants '1"abbert to supplement the record with a newspaper article from the Spokesman-Review
relating to scllool impaet fees does not meet the standard for supplementing the record in SVMC 10.35.150(1). -
3. The motion to dism.iss Appellaiits' appeal, filcd by Appl.icant Whipple, '
does not mect ttie requizements for dismissal for lack of specificity.
4. The rezone of the subject property from UR-3.5 to UR.-7* docs uot '
canstitute a spot rone under `Vashinglon law. AppellanLs havE not carried their b«rdcn
under SVNIC 10.35.150(L) on ttus aUeged error.
. 5. 1"hc rezone of the subject property from UR-3.5 to iJR-7* need not be
supported by a showing, of a change of conditipns, under Washington law, if it _i
irnplements Spnkane Valley's Tnterim Comprehensive Plan. Both zoni.ng designations
are impleinenting zoncs for the calegory of "Low Taensity Residential" i.n the City's
lnlerim Comprehensive Plan. Appellant~t havc not Gaxrietl lheir burden under SVMC
10.35.150(L) on tlus alleged error.
6. Assuining a showing of cllanged eonclitions «+ere necessary to support
- changing the zoning on the subject propert}' from U17.-3.5 to UR-7*, the record is
sufficient to demonscrate ihat conditions have sufficiently changecl to support tlle
_ decision. Appellwits havc not carried their burden under SVMC 1035.150(1:,) on this
alleged crror.
7. Appellants Horuiel failed to timely appeal the issuancc by the City of a
Mitigated Detennination 4f Nori-Signiricance (M:llNS) on February 18, 2005. Any issue .
Appellants Harmel may have had has been waived. Appellants have not carried their
burden uncler SViVIC 10.35.150(I;.) on this allegecl error.
8. Any crror tliat may have occlured in relation to providing more notice than
was required iuider City regulations was harmless because the recnrd amply demonstrates
that the CiCy Hearing Eraininer alloNved Appellant Hormel to p.ut his environ.mental
concerns on the record for corLSideration, which have been rriade part of the record in this
matter.
~
CITY COUNCI I, F11TD1NGS/C0`'CI.,USIO,\'S/UECiSIO\ APP-0I-05 - 2-
.l.V. DECXSiON
~
1. T'he City Council hereby adopts by referenee, as if fully set forih hereirl,
the decision adopted by the City Hearing Examiner ui tltis matter on March 24, 2005.
2. The motion by Appellants TaUbert to supplement the record is deiued.
3. The niotion to dismiss fileti by Applic;ant Wtupple alleging that Appcllants
failed to state errnrs witli speci ficity in thei.r Noticc of Appeal is denied.
. 4. The appeal by Appellants challenging the approval of the rerone from
UR-3.5 to LJR-7* is denied.
17ATFTa THIS ciay of July, 2005.
Signed on behalf of a niajority of the Spokane Valley City Coiuicil by:
- Diana Wilhite, Mayor
ATTEST:
~
Christinc Bauibridge; City Clerk
NOTTCE OF H9INA.L DECISION AND n'O'1'ICF OF RIGHT OF APPEAL
This decisian can be appealed vvittun twenty-one (21) Galcndar days ('rom the date
the decision is issued by filing a Land Use Petition with Spokane Cotuity Superior Court,
as provided in RC`V 36.70C, and meeting the nlher pravisions of that chapter. This
deeision shall act as of`ficial nntice undcr RCW 43.21C.075.
'1"he affecteci property owmers may requesl the Spokane County Assessor !'ar a
change in valuation for property taY purPoses noriwithstanding any prpgram for
revaluation, pursuant to R.C«' 36.70B.130. If no appeal is filed challcnging this decision, the City i%,tanagcr or designee shall
cnodify the official zoning map of the City according to the City Council's decision. The .
modification of the zoning map shall be considered the fuial legislativc action of the City
CounciL Such f nal action, for ioning purposes, is considered an "official control" of the
City by exercise af its zoning and plaruung authority pursuant to Washington law.
CTTY COUNCIL FINDINCS/CUNCLUSIONS/AECISTOr' APP-01-05 -3-
CITY OF SPOKANE VALLEY
(D Request for Council Action
, Meeting Date: July 26, 2005 City Manager Sign-off:
Item: Check all that apply: ❑ consen# ❑ old business ❑ new business ❑ public hearing
❑ information x admin. report ❑ pending legislation
AGENDA ITEM TITLE : Governance Manual Committee Report `
GOVERNING LEGISLATION: Spokane Valley City Resolution 03-028 adopted 5-13-2003;
revised by Spokane Valley City Resolution 04-013 adopted 05-25-2004
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND: . Members of the committee met several times to discuss proposed changes to the Governance
Manual. Highlights of those changes are as shown on the attached excerpted pages.
OPTIONS:
~ • Accept proposed changes and direct staff to schedule the matter for an upcoming agenda item as a resolution amending the current Governance Manual
• f►Aodify proposed changes and direct staff to schedule the matter for an upcoming
. agenda item as a resolution amending the current Governance Manual
• Schedule the matter for further council discussion
• Take other action as deemed appropriate.
RECOMMENDED ACTION OR MOTION: Accept proposed changes and direct staff to
schedule the matter for an upcoming Consent agenda item as a resolution amending the current
Governance Manual . .
BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Dave Mercier
ATTACHMENTS ,
Excerpted Governance Manual pages showing proposed changes
~Current Governance Manual
~
Gt)VERtiA \('E CUOKDItiATIONM:1N 1, A L ('O\SII)EIZATIONti:
[Plcasc note that onceaIl cti:►ng-es fta%r been accrptrd, thc urticles uill he re-numbc:red ! 05. 106, I.0?,
etc. rather than 1.5. 1.6 1.71
ARTICLE 1 - COL'NCtL NiEETIVGS
1.5 4tiendance, Exeused Absences. RC\V 35A.}2.060 pruviele5 chat a Councilmcmber
shull farfeit his/hcr oifice by failirig to attend thne consecutive regular meetings of the
Council without being excused by the Council. Vlembers of the Council may be so
rxcused try complying with this sectinn. The niember shall contact the Aresiding Ufficer,
City Clerk, ar City htanager prior tn the nieeting and stAte the reasUn for his/6er inability
to attend the meeting. ' the
,
~
thrPfesiding Oflieef: Following mll call, the Presiding Officer shall inform the Council
of the member's absence, state the reason for such absence, and inquire if there is a
motion to excLLSe the member. T11is motion shnll be nondebatsible. i'pon passage of such
motion by a majority nf inembers Present, the absent member shall he considered etcused
and the City Clcrk will iiiake an appropriatr notatiun in tlle minutes.
1.7 Council Material. C'ouncilmembers aod af'ferted staff shotild read tile acetida niatrrial
rind ask clariticatioil yur5tions -if a►ir-ii}ri.itt ~t_itl rrior to thz (_'iruncil rttrrtink, «llrn
passiblc. ~ -
1.9 Council Meeting Agenda / Consent Agenda. 1 he Cit}' Clerk, under the directiou of the
City ytanager in consultntion «ith the Presiding Officer, shall arrange a list of proposed
matters accorrling to the order of busine$s anrl prepare un agenda for the Council. After
thz proposed agenda has been reti-icwcd and appraved by the Mayor, the t'residing
l>fftcer shall havr Ihc option of :l(Ih1`[II)y i6c :i~,~rn~l:! ncrrs.arN ~eti~3~
A
copy of the agenda and supporting materinls shalI be prepared for Councilmembers, the
City Manager, and the media who have filed a notification request, on or before close of
husiness on a Friday preceeding a Tuesdny regular Council mocting, or at the close of
busincss ot least 24 haurs preceeding a sperial Cauncil mceting. Any revised agend-a
theraftec distributed shall contnin the date, time and author of the tcvision. Distrihution
of the agenda to Couririimembers shal) be as directed by Council and mnv be hy mail
boxes in City Hall, Fax, E-mail ar personnl delivery -when requrstecl.
( , ifteluding ~►-~We"f-~
-t .
(C► I'he proper Council motion on the conseni agenda is as follows: "1 muve
adepiien apnruvai of the consent agenda." This motion shsll be non-debatable
aiid will hAVe the cffect of moving tn s) rove adept alI itcros on the Coasent
:'lgenda. Since adepiien apttiruval of any item on the consent ugcnda implies
unanimous consent, any member of the Council shall have the right to removr wi~
' 1'his Scntcnce is redundwu I.see prcvictius sentence).
itc;m ironi tlic ranscm atienda- Theref'Ore, priur tu tlie -otr on the motir~n to erde"
, in►%r the consent agenda, the Presiding UiTicer shall inquire if any
Councilmember %%7shes an item to be withdra%+m from the consent agen(la. If any
mntter is withdmwn, the Presiding Officer shall place the item at an approptiate
place cm the ugenda for the current or a future meeting.
1.11 Stuay Sessions and Workshops. Regular or Special Council meetings, or portions
thercol; may be designated as Study Seq.r•ions hy the Presiding Officer.....
Duriag the Counri! ctrufi, session or ivnrkshop, the discutision IeaJer should:
ia) Intrr►ducr the ,uh.iect vld backgruunil inti,rnliitinti;
(b) Idcntify the discussion gaal;
(c) Act as facilitzttor to keep the discussion focused towazd the goal: and
(d) r'11ert the Presiding OFficer when it is appropriate to call for a consensus, motiun
or utlicial dircctiun of the (ouncil.
I hr rulr I -f thV I'rc•, id in;.' ffict•r i, tu t:irilitatL• ( i i uncilrncnsl)v r. in(l in ft-ce
Iluwing tlisru4siou withuut thc' nrcc••ih of cHCh rowicilmemhcr being rccogniied b%-
ehc presidiriQ offirEr. 'fhL Presiding UtTicer retains the option of assvming the function
of the discussion leader at any time in order to m:iintiiin drcc►rum und ensure all
c„uncilmemhcrs ha%e tlic upliortunie% tu he hearcl, and tn keep the discussiun
properly focused.
1.14 "Three Tourh Principlc." Decisiom mal:ers and citizens at all levcls of the City should
have adeyuute time to thoughtfully consider the issucs prior to final decisions. It is thk.
intent of thc Council thut the Council and Administration shall abide by the "Thrct.
touch principle" w•henever possible. The following proeedural guidelines are de.signeki
tu avoid "surprises" to the City Council, Citizens and Administrative personnel:
• It is recognized that the hands of decision malccrs should not be tieti
unnecessaritv. Unexpected circumstances may arise
wherein observance of the "7"hree "l'ouch Principle" is
impracticle. However, wh~.-n unusu:il cirrumstnnces arise which justify a"5tst
discussiun" decision, the persons requestink the cxpedited dreision should also
explain the timing cinumstances. 'This Principle excludes staff rcports and
uther general cnmmunirations not requiring a Cuuncil decision.
1.16 City Clerk - 111inutes - Public Information Acces.i. Thc City Glerk shall be ex-of3icio
Clerl:-of-the-Council and shall keep minutes as required by law, and shnll pertorm such
other duticz in the meeting As may be rcquired by the Council, i'residing Ofticer, or City
N[anager. [n the ubscncc of the City Clerk, the City Clerk shall appoint a replacement to
act as CINrk-of-the-Council. The Clerk-nf-the-Council shall keep minutes which identify
the general aiscussion of the issue and complete detail of the ot'ficial actiun or consensus
reaclted, it any. ~,r:~ctie:il. :1n(1 %ti ith the c\rtflion of Executivr Segsir►n%. Tthe
('ity Clcrk shall tapc rccurd thc pruccedings Of ull nIcctiii~,:>, iuk-luLl:Au(lN ,U.16111".
,I ~~rk,h~~t►., :pccial mut•tiug,. pub}ie-beafiern and regular meeqngs,
and shall keep and makc availablc an index of' the
topics of each mecting which w711 facilitate location of the item in the appropriatc
minutes of business . Acc:ess to the tape recordings shall be made reasonably availAble ta
any party whc► so mquests, aceording Fo Citv publ'se infiormatic,n pmcedures. (See Sec.
3.14.)
3.3 Order of Business. The business of all rcgular meetings of the Council shall be
tmnsacted a.g tollows: providrd, however, that the Presiding nfiicer may, during a
Council meeting, rearrange items on the agenda to ccmduct the husiness bef'ore the
Council more expeditiou.5ly.
(a) Call to ordcr by the Presiding Of'ficer.
(b) Wedge ofAllegionee: I nvocat ii)n
(c) toveeatietb PIcdL'c uf A11egianvc
(d) Roll Call (see Section 1.5 for procedure to excuse ari absence).
icl ~►~~r~~~:~1 ~~f \2cn(lu Iinrludin-_' ( OW-cnt i
IIl jfltl'Od11t'h(till ~~t %'j)l'il:ll :Itld PI'c~-l'ill:fllvll,
(E a) Committee, baard und liaison stunmary reports. Lxtendc:d reports ;hall bc placcd
after Vew Dusiness or submitted in writing.
(h f) Presiding Officcr's rcport_
(i g) Comments from the pubiic on subjects not on the agenda - limit 3 minutes eech,
unless modificd by the Presiding Ofl7cer.
NUVE: Opli!,ns includr
I k ihDnge NoI'd1I1Q f0 SIAIC t+n:f-i- I~;•~I..'!n--l--~f itt I'.i• 11-f '.I itlc
'I Prnaide special eomment neri~~d ~.n tngicisy af intcreu ti: thn%e in ~ittendanc; ~
ii tfnft tu nfiect fint tciuch thrnueh mcmo indudcd ln i►uckct with stnlf hs%in--~ ahlht. I', a'), ,i
Crrunril hu quettiuns;
i. t-liminatc canfuslon in miitd oCIRublic and not indude odministralis•r rcports durlnr rtwIt,,r
,•ouncil meetines: ur
`I pfihlic cnmments fqr ttcros not on thc aeenda or thnt do nat oITcr e rnmmcnt attnortunitN
Noie: the City Council desires to allow a maximum opportunity for rublic
comment. fiowever, the business af the City must proceed in an orderly, timely
manner. At nny time, the Pre.siding O£ficer, in the Presicling Officer's solr
discretian, may set such reasanahle limits as are nece5S3n, to prevent disniPticm
of othcr necessary business.
7. Public comments reccived during the public comment geriod shall not bc
allowed by the Cuunc:il if they relate to any matter upon which a pub(ic
lieziring h:is hecn may be required.
.~~14 -1udjo kr-carii~~~gt- „E -Nltetings. ;1:i fC"Utui ilirCitii~Ca, Viti~ii%~ f}j'-~f1sl~-S~I--t.--feE'9f~'d-~the -G{y-
y . ~4wq-
, , Cky.knemey, , Glei,
S.? Admiai.rtrative Intcrfcrencc by, Cauncilmrmber.c. Neilher the Council nor an}, ul its
committees or members shall dircct or rcquest the appoinunent of any person to, or
his/her rrmoval Crom, any uffice by the City vtanager or any of his/her suburdiruites.
Fxrept far the purpose of inquiry, the Counci) and its members shall deal with the
administrative branch solely through Lhe Citv Manager and neither ehr Council nor amcommittee or mzmber chercof shall give any orders to any subordinate of the Cir,
Manager, either publicly or privately; provided, however, that nothing herein shall K:
construed tu prohibit the Councit, while in open session, from fully and freelv discuc5inL~
with the City Manager an%-thine pertaining to app,,,
b.l .lctiuns for a 1'ublir IiearinK. ! hc pruccjurc5 iur a publiL licaring ar': .i, loli" .
(d) Site-Specific Comprehensive Plan And Zoning Amendments (•'Rezoney" .
The follrnvine are genernl concepts regarding Comprehensive Pl:in and
i►1vt1ou tu appruve ilic pi:itl aI1d Zulll[ll,' wlltlldtllZtlt. ".i
,
Ful(owing thc deciskiii i.,__ :,_,.i:
cnnclusiarts of rea.5ans for its ectian. These hndings mn,y be drRfle:l This is covered in sertion 1.P,
' The maker of n motion cann, ~
mation merclv seconds -i r, ~ , r ~
fust ?i, nntc as :i rmi
~ l\
S Ci'~'Y Ur
kane
,;oOValley
Governance Coordination
Manual
Ajnended
Resolution No. 04-013
,
A Comprehensive Collection of Meeting Rules,
Coordination Procedures, Administrative Public
Hearing Procedures, and Applicable References from
the Revised Code of Washington
Adopted May 25, 2004
~ _ - - - - - - - . . _
Resolution 03-028 adapted 5-13-2003
Rcsolution 04-013 adoptatl 5-25-2004
!i
TABL.E OF COVTET"I'S
ARTICT E 1- CU[JPICIL A4EETINCS 4
1.1.1 Council Meetings -'Time and Location ................................................................................................4
1.1.2 Council i4feetings - Open to the Public 4
1.2 ElectiovofOfficers ..............................................................................................................................4
13 Presidins Offic;er 5
1.4 Quorum 5
1.5 1lttenclance, Excused Absences 5
1.6 Special Council Mee[ings 5
1.7 . Council A7aterial 6
1.8 Council Packets Ci
1.9 Council Meecing Agcnda / Conseut Agencia 6
1.10 Approaching the llais 7
1.11 Scudy Sessians and Wori:sliops 7
1.12 Council Travel Provisions 8
1.13 Telephone Trce S
1.14 "'I7iree Touch Yrinciple" S
1.15 City Manager 9
1.16 City Clerk - Ivlinutcs - Public Information Access 9
1.17 City Sk~ff-Attendance at Meetings 10
~ ARTICLE 2 DU"I'LCS AND PRIVILEGES OF ME-MRFRS lU
2.1 Respect and Decorum 10
2.1 A Forms of .Address 10
2.2 Scating .4reangement
] 0
2.3 17isss;nts and Protests 10
2.4 Filling Council Vac'tucies 10
ART1CLE 3- COU1'C1L PROCEDURI:S 11
3.1 Rules of Order 11
32 Nlotions 11
3.3 Order of BuGiness 11
3.4 .Adjournment Due to Eivergency or Disruption 14
3.5 Pennission Rcquireci to Address thc• Council 14
3..6 Voting and Telc/video Conferencing 14
3.7 Enacted Orclinances, Rcsolutions aucl Motions 16
3.8 Ordinances 16
3.9 Resolutians .........................................................................................................................................17
3.10 Reeoasiderl[ion 17
3.11 Legislative Process, Pn;paration, Introduction and Flow of Ordinances, Resolutions and Motions.. 17
3.12 Complaints and Suggcstions to Council
18
3.13 f'hotographs, Motion Pictures, Video Tape Permissiou Required for Ar[ificial lltumination....... 18
3.14 Aucfio Recorciings of iN4eetings 1$
.
, Paoc 2 of 51
~
TABI,,F OF CONI'L\'TS, Continued
ARTICLE 4- CQAni 'IITZ'EES, BQARDS & COR`INRSSIO\'S ...............................................................................18
4.1 Coaunittees 18
4.2 Council Rclations with 13oxrds, Commissions and Council Citizen Advisory Bodies 19
A.R'C1CLE 5- I2E•LATIONS R1TH CiTY 11ILANAGER S ADIMWIST12A'CION 20
5.1 Role of tlte City Manager 20
5.2 Administrative lnterference bv Countilmembers 20
5.2.1 Informal Communications Fncouraged 20
5.3 Administrative ComPlaints Made llirectly tn Individual Councilmembers 20
5.4 Administrative Complaints _"Besc Practice" 21
AItT1CLE 6-PUBLIC HlEARIe~TG PROCFDLTI2.CS 21
6.1 Appearance of Fxirness nactriue 21
6.2 Actions for a I'ublic Hearin 24
.~i g .
ARTICLE 7- USF OP RU'LES 29
7.1 Furpose ...............................................................................................................................................29
72 Use 30
7.3 Public Use or Rr.liancs Not Intended 30
Exhibits and attachmcnts:
Exlubit A-1 1'elephone Trec A1emo 31
Exhibit A-2 7'clephone Tree far Counci.l / Manager Chart 32
Exhibit A-3 ParliAmentarv Procedure nt a Glance ..............................................................................33
Lxhibit A-4 l.egislative 1'rocess Flow ChArk 34
Lxhibit A-S Committee Structure and Rtiles 35
Fztvbit A-6(1) '1'HSk Force/7'ow» Hall Meetings General Model 38
Exhibit A-6(2) A9ulti-Agency Coord'uiatiori Task Force n-Todcl 39
Esltibit A-7 Citizen's Task Furce GenerAl Model Chart 40
Exh.ibit A-8 Itevised Cocle of Washington, 35A.13, Council/Mmanager Plun 41
Tx.hibit A-9 General Policy Resoluliun of Core Beliefs 50
A,. .J " ~ . a . . ' '
Page 3 qf 51
\
~ ARTICLE I - C(7UNCIL MEF.'Y'iNGS
1.1.1 Council Meeting - Time and Location. All regulftr meetings of the City Council shall
be held at the times and locations specified by applicable ordinances and resolutions of
the Council.
1.1.2 Council Meetiags - Opcn to the Public. All meetines of the City Council and of
committees thereof shaU he opein to the puhlic, except as provided for in RCW 42.30.110
or RCW 42.30.140.
1.2 Eclection oi'Officers. Procedures for electiu~ oifcers are as follu~vs: •
(a) Bicnnially, at the first meeting of the new Council, the members thcreof shall
ehoose a presiding officer from their number wbo stiall have the title of Mayor.
Tn addition to the phwers conferrcd upon him/her as Mayor, heJshe shall continue
to have all the rights, privileges and immuni6es of a mcmbc,7 af the Council. if a
pertnancnt vacancy occurs in the aifice of ylayor; the rnembers of the Council at their next regulae mceting shall select a Viayor fram their number for the
unexpired tenn. Following the election of the vlayor, there shall be an election
for a Deputy Mayar. The term of the Deputy Mayor shall run concurrently with
that of the Mayor. (R.CW 35A.13.030)
F-~ (b) The electiois for Ma_yar shall be conducted by the City Clerk. The City Clerk shall
call for nominatipn. Each member of the City Council shdll be permitted to
nominate one (1) person; and nomination shall not require a second. A notninee
who wishes to declinc the nomination shall so state at that time. iNoininations are
then closed. The clection for Deputy Mayor shall be conducted by the Mayor,
and noi-ninations shall be made i.n the uiaculer previously describod for the clection .
of the Vlayor.
(c) Except when there is oiily onc (1) nominee, election shall be by -written ballot.
Each ballot shall coutain the name of the Councilmember who cast it. The City
Clerk shall publicly anuounce the results of the election. Thereafter, the City
Clerk shall record the individual votes by councilmembers in the minuts of the
meEting.
In the event the Council is unable to agree on a Mayor by majority vote of inembers present, the
Office of Mayor shall bc tcmporarily filled by an Acting A'Iayor. Tics shaU be resolved in a
contest by cliwice. The office of Acting iVlayor shall be filled hy the Couneilmemher who just
prcviously served as Dcputy Vlayor, or if such person is not a member of the Council, the
Councilmember with the next highest scniority. The Acting Mayor ancl Acting Deputy Mayor
shall continue in office and excrcise such authority as is described in RCW 35A.13 until the
mernbers of the Cauncil agree on a Ivlayor, at which time the rolc of Acting vlayor and Acting
Deputy Vlayor shall cease and terminate. .
.`'~,1 - _ _ . . . _ - - . ,T- - • - - - -
Page 4 nf 51
1.3 Presicling Officer. The iVlayor shall presicie at meetinDs of the Council wid be
recogtuzed as the head of'the Cityfor all ceremonial purposes. 7"he vlayor shall have no
regular administrative or executive dutiES_ in case of the Nlflyor's absence or temporary
disability, the Deputy Mayor sha]] act as Mayor during the continuance of the absence.
ln case of the absence or temparary inability of the Mayor and Deputy Mayor, an acting
blayor I'ro Tcmpore selected by members of the Council shall act as 1vlayor during the
amtinuancc of the abscnces. The Mayor, Depury Vtayor (in the Mayor's absence) or
Mayor Pro Tem are rcferred to as "Presiding Officer" from time-to-time in chese TZules of
Pro cedure.
1.4 Quorum. At all meetings of the Council; a majArity of the Councilmcmbers who hold
ofitice, shall ecrostiiute a quorum for the traaisaction of business. A lesser iiumbE-r may
acijourn fram tune-to-time, providcd that urrittcn natice of said adjounlment be posted on
the exterior Council Chamber doors per RCW 42.30.090. Council meetinbs adjoumed
under the previous provision shall be considered regular meetings for al] purposes.
(RCW 35A.13.170, 35A.12.120)
1.5 Attendanre, Excused Absences. RCW 35A.12.060 provides that a Couucilmember
shall forfeit lus/her office by failing ta attend thrcc ccrosecutive regular ineetings of the
Council withoul being excused by the Council. Membcrs Qf the Council may be so
excused by complying with this section. The member shall contact the Presiding Officer,
City Clerk, or City Ivlanager prior to the meeting and state the reasan for his/her inability
. to attenc[ the meeting. If the member is unable tio contaet the Presictung OfCcer, the
member shall eontact the City Manager or City Clerk; who shall convcy the message to
the Presiding Officer. Following roll call, the Presiding Officer shall infarm the Coincil
of the member's absence, state the reascyn for such ahsence, and inquire if thcrE is a
motion to excuse the member. I'his motion 5ha11 be nandebatable. Upon passagc of such
motion by a majoriCy of inembErs present, the absent member shall be considered excused
and the City Clerk will make an appropriate notation in the minutes.
1.6 Special Council Meetings. Procedures for setting a special mecting are as follows:
(a) A special meeting may be called hy the Mayar or any tlu-ce (3) meinbers of the
Cauncil. (RCW 35A.13.170, 35A.12.1 10) (b) Nofice of the spccial meeting shall be prepared in ~vriting by the City Clerk. The
notiGe shall coutain the following information about the meeting: time, place, and
business to be transacted. Thc nocice fonn shal] he approved by the City
Attamey.
(c) The notice shall be delivered by rcgvlar or elcctronic mail or personally to the
. resictence of each Councilmember, the City Ivianager, anc3 the busincss off ce of
each local newspaper, radio and television station wluch has on file a written
request for notice of special meetings. The noticc must be delivcred at least
twenty-four-(24)-liours-priorto the meeting----- =
paac 5 of 51
(d) The notices providcd in this scetic,n mav bc clispensed within the circumstances
Provided by RCW 42.30.080, that is: (1) As to ajiy member who, at or priar to
the time the mceting convcnes, files with the City Clerk a -written waiver of
notice, (2) As to any member who was actuaUy present at the uiEeting at the time
ii convenes, and (3) hi the event a special meeting is called to deal with an
emergency involving iujury ar damaec ta persons or properly or the likelihood of
such injury or damage, when tiiue requirements of such notice woulcl make notice
impractical and incrcase the likelihood of such injury or dainase; Qr as atherwise
provided hy law.
1.7 Council Material. Councilmembers aud affecced siaff should reaci the agenda material
asid ask clarification Ruestions prior to the Council meeting, when possible. .
1.$ Council Packets. Councilmcmbers shall personally pick up their agenda packcts from
the individual mailboxes, provided by the City Clerk, unless otherwise arrangcd by the
member or further directed by Cauncil.
1.9 Council 17ecting Agenda / Consent A;enda. The City Clerk, under the dirECtion of the
City Manager in corlsultalion with the Presicling Officer, shall arrange a list of proposecl
macters according ta the order of business and preparc an agenda far the Council. After
the proposed agenda has been reviewed and approved by the Mayor, the Presiding
~ Officcr shall have the option of deletine any item from such agenda until the nexi regular
Council meetuig when the full council shall vote on «rhether to introduce the item on the .
agenda or for a subsequent Council meetiue. A copy of the agenda and supporting
materials shall be prepared for Counci]membcrs, the City Nlanager, aild the media who
have filcd a notification rcquest, on or before close of busincss on a rriday precEeding a
Tuesday regular Council meeting, or at the close of busincss at least 24 hours preceecling
a spccial Cnunci] uieeting. Any revised agenda therafter distributed shall contain the date,
time and author of the revision. Distributian of the agcnda to Councilmembers shall be
as directed by Council and ma_y be by mail boxcs in City Hall; Fax, E-mail or personal
delivery whcn requested. Requests for presentations to be scheduled on the formal agenda imply that the
presentation is the official business of the City. Playing of vide~ tapes shall bc
pre-screened by the Presidittg Officer ar designee who shall rule on the appropriateness
of the video tapc.
The Presiding Officer, thi•ee (3) Councilmembeis, a majority of the Couneilmembers
present, or the City Mar►ager may introduce a new item to the agenda at a meetuig.
.
: -
,s` _r, -~z - . - -
Page 6 of 51
( , .
(a) The City Manager, in consultation with the Presid'ulg Officer, shall place matters
on the consent agenda which: (1) have been previously discussed by the Caunc;il;
or (2) based on the infannation deliverecl to members of the Council by
aclministration can be reviewed by a Councilmeinber without furthcr explanation;
(3) are so routine, tectuucal or "housekeeping" in nature that passage without
discussion is likely; or (4) otherwise deemed in the best interest of the City.
(ta) rhe City Clerk shall read the cnnsent agenda actions, includirg the titles of any
resolutions containcd therein, unless waivcd by motion of the Cauncil.
(c) Thc proper Council motion on the consent agencia is as follows: "I move
adaption of the eonsent agenda." This motion shall be non-debatable and will
have the effect af mowing to adopt all items on the Consent Agcnda. Since
adoption of any item on the ecrosent agerida implies unAnimous consent, any
member of the Council shall have the riglit to remove any item from the consent
agencla. Therefore, priQr to the vote on the motion to aciopt the consent agenda,
the Presiding Officer shall inquire if any Councilmember wishes an itein to be
withdrawn from the consent agenda. 1f any matter is wilhdrawn, the Presiding
Off cer shall p1ACe the item at an appropriate placc on the ageuda for the eurrent
or a futurc mccting.
1.10 Approaching the Dais
The intent of adding this item specifically to our Governance MFU1ual is tU make it clear
to Sta ff, Couilcil and the general public once a Council meetiug has been called to order,
stepping between the podium aud the dais will nai be allowed. This includes, but is not .
li.nvted to; video recardi_ng, still photography, tape recordiiig; and written hand-outs.
Approaehing the dais will not be pennitted after tcn minutes prior to the start of the
meeting.
T"he Council reserves the right to invite anyone forward to be addressed at the dais.
111 Study Sessions and Warkshops. REgular c>r Special Coimcil meetings, or portions
thereof, tnay be designated as Study Sessions by the Presidine Officer. Study Sessions
need have iio formal agenda, except whcn required for special meetings under RCW
42.30.080, and may be conclucted inforxnally so long as sucli informality is not in conflict
wiih these rules. Thc purpose of Study Session discussions is to allow Cnunci_Iinembers
to be made aware of impending business and allow informal discussion of issues that
might be acted on af a future rneeting. The purpose of Workshops is to allow
Councilmembers to do coticcntrateci preliminary work with adininistration on sngle
subjecis but timc con.suming, complex matters (i.e., budect, eomplex legislation pr
reports, etc.). Workshops and Study Sessions shall be in a less formal setting but
shall not discourage public obsen~atiotl Public comment is not allowed at study seassions
although the Council inay request participation in the same manner as a regular Couucil
meeting: Thc-C-ity-Glerk,-under-the-direction-ot=the-C-ity-Manager,-shall-arrangc-a
Page 7 of 51
Council srudy session or workshap worltsheet for the meet'tng. The workshect sfrull, for
eaclt itenr, cn►itain the discussinn subject, the discussinn leader, the activity and tl:e
discussivn goal After the proposed worksheet has been approved by the Presiding
Officer, a eopy Shall be preparcd for Councilrnefnbcrs, the Ciky Manager, ancl the press,
on or bef4re 4:30 p.m., one (1) day before the Council study sessian Or wnrkshop.
During the Coitncil stttdp ses.sin►r or workshop, tlie discussion leuderslinuld.•
(a) Introduce the subject and give baclcgraund infomiation;
(b) Iclentif}, the discussion goal;
(c) Act as facilitator to kec°p the discussion focused toward the goal; and
(d) Alert the Fresiding Officer when it is appropriate to call fpr a consensus, motion
or afficial direction of the Cnuncil.
The Presiding Officer retains the oPtion of assuiuing the function of the discussion leader
at any time in ordcr to keep the discussion propcrl_y focused.
1.12 Cuuncil Travel Provisions
This section is intendeci to provide guidancc on the utilization of the Council budget for
city business related travel expenses. The total allocation of travel fundi.no budgeted for
the T ebislative Branch for the fiscal year will be apportioned (1/7) to each
- J Cauncilmember. These monies may be uscd to defray expenses for transportation,
lodguie, mEals and incidental expenses incurred in the cpnduct of cit}, business. Perivdic
statenients of expenditures to date will be provided each Councilmember by the Finance
Departmenc. Should a Councilmember exhaust their appartionment of funds, that
person will be responsible for pa}maent of any travel and related expenses or they may
reyuest a voluntary allocation from aauother Cauncilmember who has a balance in their
travcl account.
During the la.st six (6) months of a Councilmemher's current term of office, incurring
City business-related travcl expenditures require the prior authorization of tlle Finance
Cominiitee, except when such travel i•'ulfills the obligations oF the CouncilIIiember's
senrice on statewitle or regional boards; cornmissions or task forces.
1.13 Telephane Tree. Occasionally there ai•e very iinportant or emergency happcnings in the
community where members of the Council should receive briefings as quickly as
possiblc. A City Cnuncil telephone tree system has been adopted by Council cnotion and
is attacbed as Exhibit A-1 & A-2.
1.14 "Thrce Touch Principle." Decision makers and citizens at all levels of the City should
. have adcquate time to thoughtfully consider the issue5 prior to final ciecisioiLC lt is the
intent of the Council that• thc Gojuncil_and_Administration_shalLabide_bS-the `'hr.ee
;
Page 8 of 51
touch principle''Nvhenevcr possible. T`he following pracedural buidelines are desigmeci
tn avoid "surprises" to the Gity CounciL Citiiens and Administrative personnel.
• Any request or proposal for adapting or ehanging public policy, Ordinances,
Resolutions or City Council Directives which will require a decision of the City
Council, or Administraticro should "touch" (oral, written or any combination
thereoo the Decision makers three separate times. Quasi judicial matters and
any subject discusseri in executive sessicros are exclucled from applicatinn of the
"T'luee Touch Principle."
• It is recognized that the hands of dccision makers should not be tied
unnecessarily. Unexpccted circumstances may arise (especially during new city
incorporation efforis) wherein observance of the "Three Touch Principle" is
inipracticle. However, when unusual circumstatlccs arise which justify a"first
discussion" decision, the persons requestuig the cxpedited decision should also
explain the timi.ng circumstanccs. This Frinciple cxcludes staff repdrts and
othcr gc~neral corninuiucations not requinng a Council ciecision.
1.15 City 117anager. The City Vlanager, as the chief executivc officer and head of the
administrative branch of city govemment, or his/ber desigmee, shall attend all meetings of
the City Council, unless excuse,d hy the Presiding Officer or Council. The City Managcr
sball be responsihle to the Council for the proper administration of all affairs of the City.
Thc City Manager shall rccflmmend fnr adoption by the Council such mcasures as heJshe
may deein necessary or expedient; prepare and submit to the Council such reports as may
be required by the body or as the City vlanagcr cieems advisable to submit; keep the
Counci] fully Advised as to the business of the Ciry; and shall tal:e part in the Couucil's
. discussion on all matters coiicenung the welfare of the City. in the event that the City
Masnagcr is unable to attend a Council meeting, the City Manager shall appoint a key staff
membcr tb atteud the mccting as the representative of City adininistration. (1ZCVd
35A.13.080)
1.16 City Clcrk -iNtinutes - Public Information Access. The City Clerk shall be ex-officio
Clerk-of=the-Council aiid shall kcep minutes as required by law, and shall pcrform sudl
ather dutics in the meeting as itiay be required by the Council, Pre,Siding Officer, or City
Manager. ln the absencE: of the City Clerk, the Cit), Clerk shall aplvoint a replacement to
act as Clerk-of-the-Council. The Clerk-of-thc-Council shall kecp minutes wliicl2 idcntify
the general discussion of the issue and complcte detail of the official actian or consensus
reachecl, if aiiy. The City Clerk shall tape record the prUCeedings ofi all public he..~-ings,
regular meetuig,s, and of all land use matters and quasi-judicial malters, and shall kcep
anci make available an intiex of the topics of each meetuie «rhich will facilitatc location
of the item in the appropriate minutes of business . Access to the tape recordings shall be
made reasonably available to any party who so requests, according to City public
information procedures. (Scc Sec. 3.14.)
t
Page 9 Of 51
1.17 Cit•y stxff - Attendance at M:eetings. Attendance at meetings by City staff shall be at
the pleasure of the City Manager. It is the intetit of the Council that the manager
schcdule adequate administrative support for the business at hand but also protect the
productive capability of Deparlment Heads. NArhen sowid system or other moiutoring
capabilities exist; the lvlanager may allow personnel to utilize productive tirne in their
offices or other areas while waitiiig for the specific itcm caf business for «=hich their
appearance before the Council is necessary.
Fnd ofAi~ticle .I - Council Meetings
ARTICLE 2- I)17TIES AND PRIViLECES OF vlEViBERS
2.1 Respect and Decorum. lt is the duty of the Mayar anci Councilmembers to maintain
digmity and respect for their offices, City staff and the public. NANlc the Council is ia
session, the Councilmembers shal] preserve order and decflrum and a member shall
neitller, by cQnversat7on or othenvise delay or interrulit the procccdings 4f the Council,
nor disrupt ar disparage any member while speaking. Councilmembers and the public
shall obey the orders of the Chair.
Any person mal:ing disruptive; disparaging or impertinent remarks or urireasonably
disturbing the business of the Council, either while addressing the Council or attending
, it's proceeciings, shall be asked to lcave, Ur he removed from the meeting. Continued
disruptions may result ui a reccss or adjaurnment as set forth in sccNon 3.4 of this
`resolution.
2.1A Forms of Address. The Mayor shall be -addressed as "Mayor (surnarne)" or "Your
Honor." The Deputy Mayor shall be addressed as "Depu .ty Ivlayor (surname)." vlembers
of the CaunciJ shall be addressed as "Councilmember (surname)" unless waivetl by the
Presicli.ng Officer.
2.2 Seating A-rrangement. Councilmembers shall occupy the respective seats in the Council
Chamber assigned to them Uy the Mayor.
2.3 Dissents and Protests. Any Councilinember shall have the right to express dissent f.ram
or protest, orally or in writin. against aaiy motion; ordinance or resolution of'lhe Council
ancl have the reason thcrefore enterecl or retained in the minutes.
2.4 Filling Couiicil Vacancies. If a vacancy accurs on the City Council, the Council will
follow the procedures oullinea in RCW 35A.13.020. In order to fill the vacancy wlth the
most qualified pcrson available until aii election is hcld, the Council will pnblish a nvtice .
of the vacancy, the procedure, and distribute the application form -for apPlying. The
Council will draw up an application which contauis relevant inforniation to an,swcr set
questions posed by the Council. The application forms will be used in conjunction with
- , an interview of each candidate to aid the Council's selection of the new Councilrnember.
Page 10 of 51
lnc! of.9rticle 2- Duties and Privileges oJ'A~fembers
AR1'1CLE 3- COUNCIL vIEETTNG PROCEDLTTZES
3.1 Rules of Order. Rules of order not specified by statute, ordinance or res4lution shall be
governed by the chart of the most cotnmon "R.ules of Order" questions. Attached as
Exhibit A-3.
(a) Out of Order Requests.
Occasionally a inember of the public may wish to speak on an agenda item but
cannot remaui until the item is reached on the agenda. During Open Conunents
From the Public; such person may request peruussion ta speak by explaining the
circumstances. The Presidine Officer in his/hcr sole discretion shall rule on
allowins or disallnwing the out of arder request.
3.2 Mohons and Discussion.
(a) All items of husiness placed befpre the Council that require thc expenditure of
Council andlor administration resnurces shall be in the form of an afi7nnative
mntion. Affirmative motions are prcferred ta prevent "approval by default" of a
failed ncgat7ve motion.
~ (b) Agenda items scheduled as New or Old Business shal] reyuire a motion by a
Couneilmember beforc discussion uiiless the Council shall suspend ttie
requi3-ement by majoritiy vote. Upon failure of eithcr a prior motion or rule
suspension, the agenda item shall be passed over and may uot be reintrociuced
uncil the next regular mceting.
(c) VVhen possible, Councilmembcrs should clirect questians primarily to the City
Manager.
3.3 Orcler of Business. Thc business of all regular meetings of the Council shall be
transactecl as follows: provided, however, that the Presiding Officer may, duruig a
Council rneeting, 'rearrange items an the agEnda to canduct the business before the
Council rnore expeciitiously. ,
(a) Call to ordcr by the Fresiding Officcr.
(b) Pledge of t111e~,~iance.
(c) 1nvUGation.
- _ _ f -(d) RaIl-C-all-(see-5ection-l-5-for-procedure-to-excuse-an-absence). ~ -
Page 11 of 51
(c) Committee, board and liaison summary reports. Exlended reports shall be placed
after Netv Business or submitted i.n writing.
Fresiding Qf=ficer's rcpArt.
(g) ConUnents from the public on subjects not on the agenda - limit 3 uunutes each,
unless modified by tile Presiding Officer.
Note: the City Council desires to allow a maximum opportunity br public
comment. Aowever, the busi.ness of the City must praceed in an orderly,
timely manner. At any time, the Presiding Officer, in the Presiding Qfficer's
solc discretion, may set sucb reasonable limits as are necessary tc► prevent
disruption of other necessary business.
1. Subjects not on the current agenda. 7'he Presiding Officer may invoke
a sign-in procedure for spealcers. Any member of the public may request
timc to acidress the Council after first stating their name, address, and the
subject of their com.ments. The Fresiding Officer may then allow the
comments subject to such time limitations as the Presding Officer deems
necessary. Following such comments, the Presiding Officer may place the
matter on the agencia or a furure agerida, or refer the matter to
administration or a Council committee for investigation alid report.
'
2. Subjects on the current aocnda. Any member of the public who wishes
to address the Council on an item on the current agenda shal] make such
request to the Presiding Officer at the tirne when comments from the
public are requested during the agenda item discussion. The Council may
hear such comments before or after initial Council discussion As an
option, the 1'residing Officer may invol:e a sign in procedure. Tlie vlayor,
in consultation with the City Attorney, shall rule on the appropriateness of
public comments as the agenda item is reached and shall rule an a specific
individual or group time liinit for public comment. 7'he Presiding Of~"7cer
may change the order of speakers so that couuncnt is heard in the most
lo&rical groupings.
3. Comments shall bc made from the mierUphone, first g►iving name address
and subject. No cornments shall be made from any ather location, and
anyone makuie "oui of order" comments shall bc subject to removal &am
the mecting.
4. There will be na demonstrations during or at the conclusion af anyone's
prescntation. Any disruptive behavior, as determined by the Presiding
Officer, shall be cause for removal from the mceting room.
_.i. , - -
Page 12 of 51
5. These rLiles are intendcd to promote a.n orderly system of holding a public
meeting, to grive persons oppartunity t.o be heard and to create an
environment in which no individuals are embarrassed by exei•cising their
right o f fi-ee specch.
6. ,4ny ruling by the Presiding Off.icer relative to the subsections 1 and 2
abovc may be overrulcd hy a vote of a majority of inembcrs present.
7. Public comments received during Yhe public comment period shall not be
allowed by the Council if they relate to any matter upon which a public
hearing may be required.
(h) Public Hearings (see Article 6 for procetlural details).
(i) Conscnt Agenda (see Section 1.9 (a) for procedlual details).
(j) OId Busiuess.
(k) Nlew Business.
(1) Public Gomments. (3minute time limit each)
~ (nn) Administrative Reports. Rcports nr tracking of an administrative nature.
(n) Information.
(o) Executive Session (as required). Executive scssions may be held in accordance
with ihe Open Mcelings .4ct, RCW Chapter 42.30. The Colmcil may hold an
executive session durulg a regular pr special meeting. Before convening in
EXCCL1CiVe Se5S10L1, the Cha.ir shaU publicly announc;e the purpose for cxcluding the
public from the meeting place and the time when the executive session shall be
concluded. If the Council wishes to adjourn at thc close of a meetiug from
executive session, that Fact will be an.tiounced along with the estimated time for
the cxecutive sessioii. The announced tune limit f-br executive sessions may be
extended by announcement of the Chair.
Councilmembers must keep confidential all oral and written infonnation provicled
during cxecucive sessions to protect the rest intcrests of the City. ConidenNality
also inclucies infonuation pravided to Councilmembers outsidc of executive
se,SSions when thc information is considered exempt from disclosure under the
Code of Ethics t:or Muiucipal Officers.
(p) Next meeting date announced by PrESiding Officer.
i
- - - - - - - - - -
Pagc 13 of 51
r--~ (y) Adjourrunent. No Council meeting should be pcmiitted to concinue beyond
appraxima.tely 9:00 p.m., without approval of a majority af the Councilmembers
«,ho are present and eligible to vote. A new time limit must be established befare
taking a Council vote to extend the meeting. In the event that a meeting has ncat
been closed or contiuued by Council as herein specificd, the items iiot acted nn
shall be deferred to the next regular Council ineeting as old business, unless the
Council, by a majority vote of mcmbers prescnt, deternii-tles otherwise.
3.4 Adjournment Due to Emer;ency or Disruption. In the evcnl pf emergency, such as a
fire, threatenecl violencc, or inability to regain good order, the Mayor shall fortliwith
declare the meetitlg adjourned or continuecl aaid the City Council shall immediately leavc
the rneeting room.
3.5 Pcrnussion Reyuired to Address the Council. Persons other than Councilinembers anci
administrRtion shall bc pcrmitted to address the Counal ul-,)on recognition anci/pr
uitroduction by the Presiding Officer or the chair of the appropriate Council committee.
3.6 Voting and Tcle/video Conferencing. The vates during all meetings of the Council
shall be transacted as follows:
(a) iJnless othenwise provided by statutc; ordinance, or resolut7on, all votes shall be
taken by voicc, except that at the request of any Cotmcilmember, a roll call vote
shall be taken by the City Clc7k. The orcler of the roll call votc shall be
cietermined by the City Clcrk.
(b) In case of a tie votc on any proposal, the mation sha11 bc considered lost.
(c) Every member who was in the Council chambers when the question was put, shall
give his/her votc unless the Council, for special reasons; shall excuse the member
by motion. If any CnuncilmEmber refuses to votc "aye" or "iiay," their vote shall
be countcd as a"nay" votc unless the Councilmember is abstaining due to actual,
or appearancc of, a conflict ot interest.
(d) The passage of any ordinaiice, grant or revocation of francliise or license, any
resolutinn for ttie pa}ment af mouey, any approval of warrants, and any resolution
for the removal of the CiCy Manager shall require the affirmative vote of at lcast a
majority of the whole membership of the CUUncil.
(e) 'The passabe of any public emcrgeney ord'uianee (an ordinance that• takes effect '
inunediately), expenditures far any calamity or violencc of nature or riot or
insurrection or war (except for the statutory powers af the Mayor in accordance
with RCW 35A.13.030), and provisions for a lesser emergcncy, sueh as a budget
ainendment, shall require the affinnative vaie of at ]east a majority plus one (1) of
the whole mernbcrship of the Council. (RCW 35A.13.190) ln the event
%-1 calanutous conciitians should prevent assetnbly of such majority thru death or
~
Al, _ ; - - - - --injuries,-the provisions of RCVV 35A.13.035 may-be-invokeci.
1~'aee 14 of 51
% (fl The passagE of any motion or resolution not subject to the provisions of
Washingtoa law, the Spokanc Valley 1vlunicipal Code, or this Resalutic►n as
amended requiring a"super majority" for approval, sh311 require the aff cmativc
vote of at least a majority ot the membersliip of the Couiicil wh4 are present and
eligible to vote.
(e) l. TeleJvideo conference participation by Councilmecnbers rnay be allowed
prcavided technical availability and compaiibility of electranic equipment
shall enable the Councilmcmber to hear the proccdings, be heard by those
prescnt and participate in Council discussion.
(a) Requests to use teleJvidcfl conference participation for voiing
purposes shall be limitcd to extraordinary circumstances and must
be ruled upon by the Council-of-the-Whole by specific mation
before the Council main agenda bcgins.
(b) in such case, adequate equipment must allow the telelNridco
conference participant to etigage in Council discussion and be
heard. Telephonc/computer system charges are to be at the
Couocilmember's own expense, unless waived in the Council
motion. Adequate notice must be given to allow hookup in time
for the main agenda.
.
2. Requcsts to maaitor by tclcfvideo conference in a nonvoting capacity
shal] be granted provided tcchnical capability exists and adequate notice is
griven, and shall bc at the Councilmeinber's own expense, unless waived in
the Council motion.
3. No teleJvideo cnnference participation far voting purposcs shall be
allowed for public hearings or any qua,si judicial proceedings. Video
conferencing may be permittcd upon a majority vote of tlie Council
present at the meeting site for such proceedings provided lhat all
documents and exhibits are clearly visible and legible to all pariieipants
and pravided that a video and audio record of the videoconference is made
and provided to the clerk. The co5t of such videocQnferencing and record
therecif shall be paid by the Cauncilmember requesting wideoconfcrencing,
unless waived by vote af the City Council.
4. Exacliples of extraordinary circumstances would bc emeroencies or illness;
. accident, unforesccn urgenc business, etc.
; ~
Page 15 of 51
~ 3.7 Enacted Ordinances, Resolutions and Mutions.
(a) An enacted ordinance is a legislative act pre.scribing general rulcs of
orbanization or collduct relating to thc corporate affairs of t.he iiiunicipalitiy.
Couneil action shall be taken by ordinanc;e when required by law, or where
prescribcd conduct may be enforeeci by penalty.
(b) 4n cnacted resolution is an administrative act which is a formal statement of
policy coneerning matters of spccial or temporary character. Council actiQn sha(]
be tak-en by resolution when required by law ancl in tliose instances where an
expression of policy more fornial than a motion is desired.
(c) M enacted motic►n is a form of action taken by the Council to direct that a
specific action be taken on behalf of tlie inunicipality. A motion, once approved
and entered into the rewrd, is tle equivalent of a resolution in those uistances
where a resolution is not requirad by law, anci where such mation is not in conflict
with existing State or Federal statutes, City Ordinances or Resolutions. •
3.8 Ordinances. Thc proceclures for ordinanccs are as follows: . .
(a) E1 Councihnember may, in open session, request of the Presiding Officer that the
Council study thc itirisdom of enacting au ordinance. The Presiding Officer then
may assign the propcasecl ordinance to the aclministration, a eommittee or the
Council-of the-Whole for consideration. The coriunittee or administration shall
repon its findiri;s to thc Couneil. The City Manager may propose the drafting of
nrdinances (RCW 35A.13). Citizens and Boards and Commissians may also
propose consideration of ordinances and resolutions; scc Exhibit A-4 attachcd. .
(b) Sponsorship. When a Councilmcmber wishes to assume sponsorship of an
ordinance or resolution, he or she should so anuounce; make the initial motion
and provide an introduction for the mea..~ure.
(c) All orctinances shall normally have two (2) separate readings dt separate Council
meetings. LTriless waived Uy the Ciry Council at each reading, the title of ftn
ardi-nance shall; be reacl hy tbe City Clcrk prior to its passage; prnvided that
should a Councilmember request that thc entyre ord'uiance or ceriain of its sections
be read, such request shall bc granted. Priuted copies shall be madc available
upon request to any person attending a Council mceting.
(d) The provision requiring two (2) separate readings of an ordinancc may be waived
at any meeting qfthe Council by a majority vate of all members present.
(e) If a motion to pass an ordinance to a second reading fails, the ordinance shall be
considered lost, unless a subsequent motion dizecks its revisian and r.esubmission
- -to second reacling.
_ . - -
Page 16 of 51
Any ordinance rcpealing wiy portion of the Spokane Valley Municipal Code shall
also repeal the respcctive portions of the underlying ardulance(s). Ordinances
repealing earlier ordinanu;s shall not apply to acts, incidents, transaciions nr
decisions nccurring bcfore such repeal.
3.9 Resolutions. A resolution uiay bc put to its final passage on the same day on which it
was uitroduced. However, Counci] may invoke the two (2) reading procedures describad
i❑ Section 3.8 (c) above to facilitatc public understanding ajlcUor comment qn the
resolutian. The title of each resolution shall, uiiless waived by the City Council, be read
priar to its passagc. A Councilmembcr may request that the entire resolution or certain of
its sectioiis be read, and such request shall bc granted. Printerl copies shall be made
available upon request to any person attending a Counci] uieeting.
3.10 Recansideration. Any action af the Council, including final action on applicdtions for
leDslative changes ul land usc status, shall be subject to a motion to recansider except :
• any action previously rcconsidered,
• motions to adjourn or motions to suspend the rules,
• an affirmative vote to lay an item on, or take an item from, the table,
• or a vote electiug to office one who is present mid does not clecline.
Such mntiou for rcconsicleration can orily be made by a mcmber of the prevailing sidc on
the orignal actipn. A motion to reconsider uiust be made no latcr than the next
succecding regular Council meeti.ng. A motion to recoiuider is ciehatable only if the
action beuig recansidered is debatable. Upon passage of a motion to reconsider, the
subject matter is retumed to the table anew at the next regular Council meeting for any
action the Council deems advisable. Any motion for reconsicleration of a matter which
was the subject of a required public hearing or which is a quasrjudicial matter may not
be discussed or acted upon unless aaci uiitil the parties or thcir attonleys and the pcrsons
testifying have been g0ven at least five (5) clays advance notice of such discu..~sion and/or
aciion.
3.11 Legislative Proccss, Preparation, Introductiou and Flaw of Ordinances and
Resolufions and ti'l.otiovs. Ordinances anci Resolutians will customarily be prepared,
introducecl and proceed in the mwiner describcd on the flow chart attached hereto as
Exhibit A-4, and by tlus referenee incorporatcd herein. Prior to final passage of all
ordinances, resolutions or motions, such documents or proposals shall be dcsignatcd a,s
DRAFT'S. All such cirafts shall also be dated to include the most rccenl revision.
(A) PROI'OSED DRAFTS shall contain the datealid narnE of the goup or individual
originating or sponsorinb the proposal prior to the first prescntation to the City
' Council. Proposed drafts may be initiateci by individual Councikiiembers, the
- - - - - - City Nlanager, Cifizens or byBoards, Coinmissiom car otfier tasl: ~T~~ups
Pflge 17 of 51
% 1
' (b) COUNCIi, DRAFTS shall be documents or proposals which have been
presented ui open session and voled by the City Council for further consideratian.
3.12 Complaints and Suggestions to Cnuncil. When citizen complauits or suggestions are
brought before the City Council not on an agenda.; thE Presid'uig Offieer shall, in
ccrosultation with the City Manager, first deterniine whether the issue is legislative or
admitustrative in nature and then:
(a) T.flegislative; and a coulplaint is about thc language or intent of legislative acts ar
susgestions for changes to such acts, and if the Council finds such complaint
suggests a change to an ordinance or resolution of the Cit-y, the Presiding Officer
may refer the mattcr to a eotnmittce, aclministrRtion, or the Council-of-the-Whole
for study and recommendation.
(b) if administrative, and a complaint regards administrative staff pcrformance,
execution of legislative palicy or administrative policy with.i.n the authority of the
City Manager, the Presiding Officcr should then refer the coinplaint direc[ly tp the
City Manager for review, if sRid complaint has not been so revicwed. The City
Council may direct that the City Ivlaciager brief tlie Council when the City
Manager's responsc is made.
3.13 Phutographs, motian pictures or video tape requiring artificial illumination- Prior
Permission Requixed. No overhead projection; photographs; motian pictures, or videta
tapcs that require the use of flood liehts, or similar artificial illununation shall be used by
the public at City Council meetulgs without the prior consent of the Presiciing Officer or
the City Manager.
3.14 Audio Recordings of Meetings. All regular meetings, public hearings and quasi judicial
proceedings of the City Council shall be recorded by the City Cledc on an Audio
recordiug dcvice. Wqrkshops or study sessions arc mostly comprised of legislative or
aclministrative project cliscussion with no forinal action intendcd. Therefore, workshops
or study sc;ssions shall not be reeorded except as sec I'orth in Seetion 1.14 above, uiiless
the Council elects upon advice af the City Manager, City Attorncy, or City Clerk.
End afArticle 3- Council Procedures
AKTICLE 4 - COMiNUTTEES, }3UARDS & COiNtA'iISSIONS
4.1 Committces.
(a) All stand'uig Commit[ees, Boards, and Coiiunissions which are requirecl by state
law shal] he appointed by the vlayor with con6rmation by the Council.
~ , _ - . . . _ . -
~Page 18 of 51
(b) All other Council Committees, Citizen's Taskforce groups and rules or operating
procedures ehereof shall bc cstablished by Council I7irective wilh special aifention
to RCW 35A.13.120, and afier consultation with the City Manager. Such
committees shall bc eommissioncd for a time cercain; nUi to exceed h~~o (2) years
or the term of the appouiting Mayor, whichcver is less and provideci with a clear
task description atld "sunset" provision. Appointment shall be by the Mayar.
Council may waivE cQnfi.rnlation in the instrument creating said committee ar
group. Such Committees shall be suhject to revicw, whenever a ncw Council is
seated following elections, so as to detennine whether the committee and its
fiuictions continue to be approPriate and nccessary. Membcrs of any Committee,
Baarci Or Conunission which have been appointed or confirmed by the Couticil,
may be removed withnut cause by a majnrity vote of the Cauncil. A copy of the
motion(s), or as hereaftcr amended, establishing comnuttees, liaisons and citizen's
task forcc groups shall be attachcd hereto, as Lxhibit .4-5. (See the attachcd
rclated eharts Ea►hihits A-6 (1) (2) 8 A-7.)
(c) Othcr special acl hoc conunittees and Council liaisons far aparticular purpose
may be appointed by the Mayor, «7ithout confirmation of Council for a time
certaiii, not to exceed the tenn af the appointing Mayor, along with a clear task
ctescription and "sunseY" provision.
(d) Coromittees, liaisons and citiren's taskforce groups shall be given an opportunity
to make a rccommendation, whEn appropriate, orl proposed ortiinances,
resolutions and motions within their area of responsibility or interest, before
action is tal:en by thc Council. 1'he appropriaie spokesperson shall present the
reconunendation(s) cluring disctission af that business item on a Council a~enda.
(c) No Advisory Board or Commission shall take uny final action outsidc Af an open
public mceting.
4.2 Council Rclations with lioards; Commissions aud Council Citizen AdNrisory.
Al] staiutory boards and comiuissions and Council citizen advisory bociies of the City of
Spokaiie Valley shall provide the Council with copies of minutes of all meetings.
Conununicatians from such boards; eommissions and bodies to the City Council shall be
ackciowledged by the Council. Any member of the Council nlay also bring such
coiTUnunicatian to the Presiding Off cer's attention under the aDenda item "Committec,
Board and Liaisnn TZeports." Should any member of the Council deteiinine that an_y such
coinmunication be officially answerecl by the Council; the Presiding Officer shall place
the matter on the Agenda under Nlew Business for the current ineeting or any subsequent
meeting.
End ofArticle 4- Coinmittees, 13oclrcfs & Commissions
- - - - _ . _ _ _ - -
Pabe 19 of 51
A.E7'I`1CLE 5- REL•ATIO\TS WT°1'll CITY AIANAGER & Ai)1V1L\tISTRAT10N
;
5.1. Role of the Cit), Manggcr. "Che City Manager is the chief adtiunistrdtive officcr of the
Cily nf Spokane Va11ey. The Manager is directl_y accauntalile to the City Council f'or the
execution caf the City Council's policy ciirectives, and for the administration and
management of all City clepamnents. The powers and duties of the City Manager are
defined by Washina nn law, RCW 35A.13.080. Such duties may be expanded by
Ordinance or Resolution. Balanced with City Manager's accountability to the City
Council t'or policy implementation is the need for the Council to allow the City Manager
to perform legally defined dutics and responsibilities without inte-ference by the City
Council in the day-to-day manageinent decisians of the City Manager.
5.2 Adnunistrarive Interference by Councilmembers. Neither the Council nor any of its
comaiittees or meinbers shall direct or request the appointmcnt of any person to, or
his/hcr remova1 from, any office hy the City Manager or any of has/her subordinates.
Except for the purpose ot' inquiry, the Council and its members shall deal with the
adnunistrative branch solely through the City Manager and neither the Council nor any
committee or member thereofi shall give any orders to any subord'ulatc of the City
Manager; cither publicly or privately; provided, however, tl-iat nothing herein shall bc
consh-ued to prohibit the Council, wfulc in open session, from fully and freely discussing
with the City vlanager anytlung pertaining to appointments a.nd rernovals of City officcrs
and emplnyees and City af-fairs. (RCW35A.13.120.)
~ 5.2.1 Infarmal Communications Fncouraged. The above requirement of RCW is not to be
. ~
eonstrued as to prevent informal eommuavcations with City staff that clo not uivolvc
orders; directiorl, or are meant to influeoce actions 4r adm.in.istrative policy. Nlembers of
the Council are encouraged to interact informally and casually with City staff for the
purpose of gathering infoinlation, abtain.ing explanations of policics and pragrams or
providing incidental informatian to staff relcvent to their assignment. Such informal
contacts can serve to promote better understanding of Specific City functions and
problems. However, Councilmembers must be carcful in cuch interaction to avoid giving
ciirection or advice to members nf City staff VVhile maintaining open lincs of
cammunication; Ciry staff responding to int'omiation requests from CouncilmEmbers will
infarm their supcrvisor of such contact and provicle the supervisor with the same
informa[irm shared with the Councilmembcr.
5.3 Administrative Complaints viade Uirectly to tndividual Councihnembers. When
administrative policy or administrative performance complaints are made dircetly to
individual Councilmembers, the Councilrnember shall thcn refer the iT-latter direclly to the
City Ivlanager for review and/or action. Tlie individual Councihncmber may reyuest to
be informed of the action Or responsc made to the complaini. Howevcr, the City
Manager shall not be reguired to divulge infonnation he/she deems confidential, in
conformity with applicable statutes, ordinances,-regulations, policies or practices.
~ .
y e - - - - - - _ ~
Page 20 of 51
5.4 Administrative Complaints -"Best Practice." AJthnugh citizens' direct access to
elected officials is to be encouragec3 to help develop public pUlicy, City Councilmembers
should not develop a"personal intervention" pattern in minar calls for senice or
aciministrative appeals which may actually delay a timely customer service response.
Thc best policy is to get the c:itizen into direct contact with custouier scrvice unless an unsatisf.'actory result ha,s occurreci. In that case refer to Section 53 above.
End ofArticle 5-Relations wit6i C'ity Afanager & Administration
ARTiCLF_. 6- PUBLIC AEARINIG YTtC)CEDURES
6.:1 Appearance of Fairness Doctrinc. Appearance of Fairness Doctrine ancl its
Application:
(a) Appearance of Fairness Doctrine Defined. "In short, when tlle law which calls
for public hearinDs gives the public not only the right to attend, but the right to be
hearcl as well, the hearings must not only be fair but must appear to be so. !t is a
situation where appearances are quitc as important as substance." Smilh vs.
Skagit CounTV, 75 Wn.2d 715 (1969). "The test of whethcr lhe appearance of
fairness doctrine has becn violaiecl is as follows: Would a disinterested person,
having been apprised of the totality of a bo3rd membcr's personal interest in a
matter beuig acted upon, be reasonably justificd in thinking that partiality may
exist? If answered in the affinnativc, such deliberations, and any co-urse af
conduct reached thereoii, should be voideci." Swift vs. lsland County, 87 Wn.2d
348(] 976).
(b) Types of l3earings to Which the Aoctrive Applies. The APpearancE of Fairness
Doctrine shall apply only to those actions of the Council which are quasi-judicial
in nalure. Quasi judicial actions are definecl as actions of the City Council which
determine the legal rights, duties, or privileges of specific parties in a hearing or
other contestcci proceeding. Quasi judicial activns do not include the lebrislative
actions adoptinb, amending, or revising comprehensive, community, or
neighborhood plans or other land use platuung documents or the adoption of area-
wicie ~r.,oning ordinances or the adoption of a zoning amendment that is of arca-
wide (versus site-specific) significance (RCW 42.3b.O10). Street vacations are
t}-pically legislative actions, uiiless clearly tied to, and integrated intc>, a site--
specific development proposal wluch is quasi judicial in naharc.
.
,
- - _
Paoe 21 of 51
. (c) Obligatiuns of Couticilmembers - Yrocedure.
~
1. Irnmediaie self disclosure of inic7ests that may appear to constitute a
conflict of interest is hereby encouraged. Councilmembers should
recogni•r,e that the Appearance of Fainiess Doctrine does not require
establishmeclt of a conflict of interest, but whether there is an apPearance
of conflici of incerest to the average person. This may involve thc
Councilmember or a Councilmember's business a<zsociate, or a ulember or
the Councihnenlbe~'s immediate faztuly. lt could involve ex parte (outside
the hearing) communications, owriership of property in the vicinity,
busincss dealings with the proponcnts or opPouents before or after the
hearing, business dealings of the Councilmeinbcr's employer with thc
proponents or opponents, announced predisposition, and the like. Prior to
any quasi-juciicial hearing; each council.meinber shoulci give consideration
to wbetlier a potential violation of the Appearance of Fainiess Doctrine
exists. If the answer is in the affirmaiive, no matter how remote, the
Councilmember should disclose such facts to the City Manager who will
seek tlie opuuon of the City Attorney as to whEther a potential violation of
the Appcarance af Fairness Doctrine cxists. The City Ivlanager shall
commun.icate such opituon to the Couneilmember and to the Presiding
Offi cer.
2. Anyone seeking to disqualify a Councilmember from participatuig in a
decision on the basis of a violation of thc Appearance of 1 airness Doctrine
must raise the challenee as soon as the basis for disqualificatian is made
known, or reasouably should have been made l:nown, prior to the issuancc
of the decision. Upon failure to do so, the Dqcfine may not bc relied
upon to invalidate the decision. The party seeking to disqualify the
Councilmember shall state with specificity thc basis for disqualification;
for example: clemonslrated bias or prejudice for nr against a party ta the
proceedings, a monetary interest in outcame of the procecdings,
prejudgmcnt of the issue prior to hearing the facts on the rccord; or ex
parte contact. Should such challenge be madc prior to the hearuig; thc
City Manager shall dircct the City Atcorney co interview thc
Councilmember and render an opinian as to thc likelihood that an
Appcarance of Fairness violAtion tivauld be sustained in Superior Court. Should such challenge Ue madc in the course of a quasi judic.ial llearing,
the Councilmembcr shall either recuse luiv/hcrself or the Presiciing Officer
shall call a rccess to permit the City Attorncy fo mal:e such intervicw ancl
rerider such opini4n.
- -
Page 22 of 51
3. The Presiding Officer shall have authority to requcsi a Cauncilmember to
excuse him/herself on the basis of an Appcarance of Fairness viplaiion.
Further, if ttivo (2) or more Councilmembers belicve that an .Appclrance of
Fainiess violatican eaists, such individuals may inove to request a
Councilmemher to excusc him/herself on the hasis of an Appearance of
Fairness violation. In arriving at this decision, the Presiding Officer or
other Councilmembers shall givc due reeard to the opinion of the Ciry_
Attorncy.
(d) Specific Statutor>> Provisions.
1. Candidatcs far the City Council may express thEir apinians aLiout pending
or proposed quasi judicial acti4ns while campaigning, RCW 42.36.040,
exccpt that sitting Councilmembers shall not express their opinions on any
such matter whicli is or may eome before the Cauncil.
2. A candidate for the City Council who complies with all provisions of
applicable public disclosure and etlucs laws shall not bc limited uncier the
Appearance of Fairness Doctrine from acceptuig campaigm cnntributions
to finance the cainpaign, including outstanding debts. (RCW 42.36.050)
3. Ex Parte communications should bc svoided w$enever pnssible.
T.7uring the pendency of any quasi-judicial prpceeciing, no Councilrnember
may engagc in ex parte communications with proponcnts or opponenks
about a praposal involved in lhe pend'ulg proceeciing, unless the
Councilmember: (1) places on the record the substance of such oral or
written communications; and (2) provided that a public announcement of
the contenf of the cominunication and of the parties' right to rebut the
substance of the communicat7Un shall be made at each hearing whcrc
action is taken ar considered on the subject. This does nAt prohibit
correspondence hehveen a citizcn and his or her electE;ci afficial if the
correspondence is made a part of the record, when it pertains to tbe subject
maCler of a quasi judicial proceed'ulg. (RCW 42.36.060)
(e) Public Disclosure FiJe. The City Clerk shall maintain a public disclosure fle,
which shall be available for iiispcction by the public. As tq elected officials, thc
fi_1e shall cflntain copies of all disclosure fonlis filed with the Washington State
1'ublic Disclosure Commission.
(fl Procedure On Application. Any person making application for any action
leadine to a quasi judicial hearing before the Planning Conunission and City
Council shall be providecl with a dacument containing the following infonnatian:
(1) the nFUncs and adaress of all membcrs of the City Councal, and the 1'lailnine
Cornmission, (2) a stateinent that public disclosurc infpmiation is available for
public inspection regarding all such Councilmembers, a.nd (3) a statement that if
-------the-applicant-intends-tn-raise-zny-appearance-of -fairness--issue; the--appticant `
-
F:ige 23 of 51
~ should do so at least hva (2) weeks prior to any public hearing, if thc gTOUnds for
such issue are then known and in all cases, no lafcr than before the 4pening of the
public hearine. Thc applicant shal] sign a receipt for such ciocument.
6.2 Actions for a Public Rcaring. The procedures for a public hearuig a.re as follows:
(a) Prior to the start of thc public hearing, the Presiding Officer may: require that all
persons wishing to be heard shall sign in with the City C1erk, giving theu• names
and acldresses, the agenda item; and whether they wish to spcak as proponent,
opponent, or othenvise. An_y pcrson who f'ails to sign in shall not be permittecl tn
speak until all thosc who signed in have dvne so. At any public hearing, persons
who have sigmed in anci wish to be heard shall be given an opportunity to be
heard. However, the presidine Officcr shall be authorized to cstablish speakcr
lime linvts and otlierwise control presentations to avoid repetition. In public
hearings that are not of a quasi judicial nature, the Presiding Officer, subject ta
concunence af the majority of the Council, may establisb time lunits wid
otherwise control presentations. The Presiding Officer may change the order of
speakers so that tcstimony is heard in the most lagical groupings, (i.e.,
proponents; opponents, adjacent owners, vested interests, etc.)
(b) The Presicline Officer introduees the agencla itenl, operis thc public hearing, and
annCUnces the following Riiles of Order:
1. All comments by proponents, opponents; or thc public shall be macie from
the speaker's rostrum, anci Fuiy individual makule couuiients shall first
give his,fher name and address. This is requircaid bccausc an afiicia]
rccarded transcript af the public hearing is being made. If there is any
appeal, the court must make its dccision on the basis of what was said at
the public hcaring.
2. It is nat necessary to be a proponcnt or opponent in order to speak. If you
consider yourself neither a proponent n4r opponent; please speak during
the proponent portiUn and identifjr yourself as neither aproponent nor an
opponcnt.
3. No commcnts shall be made frUm any other location, and anyone mak.ing
"out of ordcr" comments shall he subject to rcmoval from the meeting.
4. There will be no cieinotlstcations, applause Or other audieuce participation
cluring or at the conclusion of anyone's presentation. Thc Council is not
allowed to consider such expressions and it takes time away frUm the
speakers.
5. 1"hese rules arc intended lo promnte au orderly system of hnlcling a public
hearing, to give persoos an opportunity to be heard aud to erisure that
- - - individuals-are not-embarrassed by exercisine-their-right-of-free-speech.-- - -
Aaee 24 of 51
(c) When Council conclucts a hearing to which the Appearanec of Fairness Taoctriue
applies, the Presiding Officer (or in the case af a potential violation by that
individual, the Mayar Pro Tem) will ask iF any Councilmcmber k.nows of any
reason which would require such member to excuse themselves pursuant to the
Appearauce of Fairness DQCtrine. The form of the announcement is as follows:
All CouncilmeinUers sllould now give c;nnsideration as to whether they have:
l. A demonstratccl bias or prejudice for or against any party to the
proceedings;
2. A direct or indirect monetary interest in the outcome of the praceedings;
3. A prejudgment of'the issue prior to hearing the facts on the record; or
4. Had ex parte contact with any inclividual, excluding administrative staff,
with regarcl to an issue prior to the hearing. If any Councilmember should
answer in the affuinakivc, then the Councilniembers should state the
reason for his/hcr answer at this time, so that the Chair may inquire of
- administration as to whether a v~iolation of the Appearance of Faimess
DQCirine exists.
(d) Sit~~-Specific Comprehensive Plan and Zaning ~eudments ("Rezunes").
The follocving are general concepts and not intended to add to or change
applicable staYutes or ordinances or to be considered a land use control. Under
Washir►gton's Growth Mauagcmcnt Act, Chapter 36.70A RCW, as implementeci
by Spokane Valley, site-spec:if c. rezone requests (initiateti by property owners or
developers) are processed not more frequently than ance each year, concurrently
with the Comprehensive Plan amendment process. T}us assures that all re-r.,ones
are cvnsistent with the ovcrarching purposes axid intent of the Growth
Management Act aiid the City's Camprehensive Plan. AU zaning mutt be
consistent with, and implement the Comprehcnsive Plan. To that end; at the
outset of each public hearing or meeting to consicler a zoiung ainendment or
zotung rcclassification, the Presid'uig Officer or Ciry AttUmey ~&411 announce the
legal standards far Camprehensive Plan and zoning amendineiits and ask the
parties ta limit their presentations to infonnation within the scope of the
standards. The foroi of the announccment is as follows:
The following are general cancePts reearding Comprehensive Plan and zotung
amcndments under the ]aw of the State of Washington:
1. I"he current zoning is presumed valid.
~
- -
Page 25 of 51
~I~, 2. 'The burden of proof is on thc applicwit fc~r the sita-specif~c
~ J Comprehensive Plan and zpning amendment to establish by proof in
sufficient measure that the fallowing requirernents havc been satisfieti. In
inaking its decision, the Cicy Council will corisider the recommendations
made by the Alanning Comuussion and the record developed before tlie
Planning Conunission. Requirements (a), (b), and (c) stated below shall
be "considered" and weighed by the Council. The Council must
affirmatively find that the applicant has satisfied requirements (d) chrough
(k):
(a) 'AThetlier circumstances rclated to the proposed aniendment and/or
the area in which it is located have substAUtially changcd since the
adoption of the Spokane Valley Comprehensive Plan;
(b) VJhether the assumpticros upon which the Spokane Valley
Comprehensive Plan is based are no longer valid, or whether new
infonnation is available which was not considerati during the
adoption proccss or any annual amendments of the Spokane Valley
Carnprehensive Plan;
(c) Whether the proposed amendment reflectis curreni widely held
couumunity values;
~(d) Thc proposed ameniiment meets concurrency requirements for
transportation, sewer, and water; and does not adversely affect
adopted level of service standards for other public facilities and
services; such as police, fire and emereency medical sErviccs, park
services, aad general gover~unent services;
(e) The proposed amendment is consistent with the goals, policics and
objectives of the vaT-iaus elements of the Spolcane VaUey
Ccamprehensive Plan;
(fl The proposed acnencimeni will not result in probable significant
adverse impacts to the city's transportatiov nehvork, capital
facilities; utilities, parks; and environinental features that cannot bc
mitigated, and will not place uncompensated burdens upon existing
or planned serviee capabilities;
(D) In t}ie case of a.u ameudment to the lana use map, the subject
parcels are physically suitable for the requested land use
designation and the anticipated land use dcvclopmcnt; including
hut not limited to access, provision of utilities ancl eompatibility
with existing and planned surrounding land uses;
- - -
Paoc 26 of 51
~ (h) The proposeci Amenclment will not crcate a pressure to change the
land use deSignation of other properties, unlcss the change of 1Rnd
use desigmation for other propertics is in the longterm intere.sts of
the community in general;
(i) The proposcd action daes not matcrially affect the latid use and
growth projections which are the basis of the Comprchensive Plazi;
(j) The proposed action does not materially affect the adequacy or
avai_lability of urban faeilities and serviccs to the immedia.te area
And the overall area af the city; and
(k) The Proposed amendment is epnsistent with the GMA, the adopted
couiity-widc planning policy of Spokane County, any other
applicable inierjurisciictional policies or agreements, and any other
state or local laws.
3. 'The facts in support of the application may comc fram any Source; either
the applicant, the administration, or the public. The important •
consideration is that the decision musi be macle on the basis of information
providetl td the Plannulg Commission and to the City Council at this
public hearing or auy continued public heariiig. All evidencc, such as
photographs, letters, charts, maps, slides, computcr presentations or other
evidence must remain in the record in a form which can be reviewed on
any appeal. For example, a print out af a computer slide show may be
submitted. Any extubit not rcmaining in the record will rot be considered.
4. After the testunony, the public hearing will be closed and there will be a
motio» to approvc the plan and •r,.oning ameudrnent. 'This does not mean
tbat the meinber so moving or 5o second'uie is in favar aF the rezone, but
that Council has been advisecl by the City Attorney that affirmativc
motions are preferable.
5. Following the decision, fhis body must make findings 4f fact and
canclusions of reasoas for its aciipn. These fiuciine,s may be drafted by the
admin.istration or thcre may be a recess for the drafting of such items.
AUBLIC HEAR_NC
(e) The Presiding OFficer announces the matter, opens the public hearing, asks all
pcrsons who intend to be witnesses to be sworn to tell the iruth and then calls
upon City adininistration to clescribe the mattcr uncler cansideration. The
Presid'uie Officcr may inclividually swear witnesses. "Bearing un mind the legal
standards I have just described; please limit your conuiients to information withai
the scope of these standards."
, _ - - - - - - - - - -
Page 27 of 51
r---, The Presiding Officer will cuslomarily call for proponents in yuasi judicial
proceedings and for speal:crs in non-quasi judicial procecdinES. When
consic3ering a site-specific Comprehensive Plan and zoning amendmEnt or zaning
reclassification, tbe Presiding Officer shall annciunce:
"Site plans, artistic renditions, and the like in support of a zorung amendment
should be avoidcd cxcept as they help explaui the terms of any proposed or
anticipated conditions for approval. Any graphic representaiions should be used
for illustrative purposes only, and the adiniiustration or Ciry Council should avoid
indicating approval or disapproval of such plans. Such evidence shall recnain a
part of the record."
(g) The proponcnts or speakers now speak. (Note: if the City of Spokane Valley is
the proponent, a member or members of thc administration shall be designated to
give proponent and rebuttal te.stimnny.)
(h) The Presiding Officer calls for additional proponents ar speakers.
(i) Tn nan-quasi-judicial proceedings refer to Section 3.3 (h); otherwise the Presid'uig
Officer calls for opponEnts by announcing the foll4wing:
"At this time the opponenLS anci persons who do not claiin to be eithcr a
r~ propanent or an cipponent will have an opporturuty to speak. Shoulcl any
opponent have questions to ask of thc proponcnts, ask the quest7ons during your
presentation. The proponcnts shall nole the yuestion asked, and aliswer sueh
qucstions when the proponent speaks in rebuttal. 1'he proponent shall bc required
to answer any reasonable question; providcd that the Presiding Officer reserves
the right ta rule any question out ot order."
(j) Opponent, speak.
(k) The Presiding Officcr calls for additional oPponents up to three (3) tuues.
(1) The Presiding Officer calls for proponents to spealc in rcbuttal. A proponent
speal:ing in rebuttal shall not innoduce new materials. If thc proponent does, or is
allAwed lo do sa, the opponents shall also be allowed to rebut the new elements.
(m) The )yresiding Officer aiuiounces the following:
"At tlus timc I will inquire of the adminislraCion whether the adiniiustration
wishes to intraduce any testimony as to subjects raiscd by the praponents or
opponevts, or alter in acry regard its initial rccommendations."
; - .
ti~ 1-- - - - • - - - - - - - . - -
Page 28 of 51
(n) The Presiding Officer inquires a.s to whetlier Couneilmembers havc any questions
to ask the proponents; opponents, spealcers, or administration. If any
Councilmember has questions; the appropiiate individual will he recallcd to the
podium. The F'residing Ofticer may also permit qucsiion5 by Councilmembers of
any wihless at the conclusion of their tesiimony. Questions pf witiiesses
submittetl by proponents or oppcments may be askcd by the Presiding Officer of
such witziesses if deemetl relevant.
(o) The Presiding Officer closes the public hearing. Additional tEScimonymay not bc
requesteci or considered after the elosing of the public hearino unless the Presiding
Ofiieer declares tI1E recorci open unti] a date certain for the purpose oi" receiving
written tcstimony, sueh as a leeal brie~ on a subject(s) specified by the Presid'uig
Officer.
(p) The Presiding Officer inquires if there is a motinn by any Councilm.embet5. lf a
motion is tnade, it shall be in the fonn of anaffirma[ive motian. Following the
mation And its seconcl, discussion occurs among Councilmembers. The Presiding
Officer may call on individual Councilmembers in the discussion.
(q) 'nie 1'residing Officer inquires if therc is any further discussion by the
Councilmcmbers.
(r) The Presiding Ufficer inquires if there are any final conunents or
recomniendations from administration.
(s) The Presiciing Officer inquires of the Cauncihnembers as to whether they arE
ready for the question.
(t) The City Clerk shall conduct a roll call vote.
(u) T'he Presicling pfficer may direct the administration to prepare findings. The
findings may be approved the same night, if ready, or may be placed on the
agenda of the next regular meeting.
Lr7d offlrticle 6 - .T'ubliellearingProcedtires .
.ARTICl.,E 7 - USE OF RUi.,FS
7.1 Purpose. These City Council Rules of Procedure are desigiied to pn)vide guidance for
the City Cnuncil. They are not to be considered restrictions or expansions of City
Counci] authoriry. These rules have been preparcci f'rom review of many statutes,
orclina.uces, coLu-t cases and other sources but they are nat intended to be an amendment
or substitute for those statutes, ordinanccs, cQurt decisions or other aulhority.
`~Jr - - - - - - - - - _ - - - - -
Page 29 of 51
7.2 Usc. No action takeo by a Councilmember or by the Council wluch is not in compliance
with these rules; but wluch is othcnwise lawful, shxll invalidate such Councilmeinber's or
Council action ar be deemed a violatyon of oath of office, misfea.sance or malfeasance.
No authority other than the City Council may enforce ihese rules or rely on these rules.
Failure of the City Council to follow any of these rules shall be considered a Council
clecision to waive sucli rule. No notice of such waivcr need be given.
7.3 Public Use or Reliance Not intended. Because these rules are c1e5igned to assist the
City Council and noc to provide substantive rules affectulg conscituants, it is cxpressly
stated that these rules do not constitute land usc rcgulatinns, official controls,
"appearance of fainiess rules," public heariug rules or ofher substAntive rules bindine
upon or to be used by or reliecl upon by membcrs of Ihe public. Thesc rules da not ainend
statutary or other regulatory (such as ordinance) requirements.
Lntl of Article 7- Zlse of Rules
~
i "
~ > - - _ - - - -
Page 30 of 51
EaHIBIT A-1
Motion "To Approve the Tcle.phone Tree ivlemo Herein Contained and liicorporated as Exhibit
A-1 of the City of Spokane Valley Council Rules of Proccdure."
M. .EIVIORANDUM
DATE: APRLL , 200-
Tp: CrrY COuNca.
FROM: CITI'A'TiUVAGER
SU$JEC1': FA7ERGENCY 1ELEYHONIr. TREL FOR SPOKUNT VALLE1' GOVER,\;MENT
Somet7mes an i.nlportant happening caccurs in the City wherc Couneilmeinbers should be briefed:
For exacnple:
Major News! Arcident, Disaster, Majur Utility Failure!
Storm Damage
A9ajor Policc Probleiu
Civil Emergeney
A pre-arrangeti "telephone tree" informs the entire Couucil of impanant happenings in the
shortest possible time. An informed Councilmeniber cazi avoid embarrassment when asked by a
citizen about a major event even when it does not involve the Cpuncil in any dircct way.
The celephone tree fior timcly briefings of maj4r emergency news is shown on the actached sheet.
Thc Mayor should assign the tree according tA availability of the memhers.
i ~
~ i - - - - -
Pagc 31 of 51
rxI:ir.r;iTA-z
Motiori "'1'o Apprcave tlie Tclephone '1're:e fur Council ! Mnnager Chart Hereu.i Contained and lncorporated as
i;xhibit A-2 of thc City of Spokane Valley C;ouncil Rules of Procedure."
COUNCIL MEMBER
NAMF_
Telephone Tree for 1st COVNCIL MEMBER PWONE (WQRK)
Council / Manager Government NAME PHONE (FIOME)
, CEILULAl2
First call by Mayor PHONE (WORK)
or City Manager PHONE (MOM[)
COUNCIL MEMBER
MAYOR OR CITV MANACyEIZ CF_LLULAR
NAME
NAMG PHONE (WORK)
PhIONE (WORK) t>HpNE (HOME)
PHONE (HOME)
CF-LLUTAR
CELWLAR
NAME COUNCiL WIF-MBER
PHONE (WORK) NAME
PHONE (HOME) pHONE(WORK)
CELLULAfZ 2nd COUNCIL MEMBEFZ PHONE (HOME)
NAAAE CELLULAR
PHONE (WOF2K)
COUNCIL MF-MF3ER
PHONE (MQME)
NAM
CELLULAR ~
PHONE (WORK)
PHONE (FIOME)
CELLULAR
~
I
I'age 32 of 51
~
ExRslT A-3
iVlotion "To A.pprove the Parliamentary Prncedure at a Glanee Herein Contained and
Incorporated as Exhihit A-3 of Ehe Cicy of Spokane Valley CouncillZules of Procedure."
PARI:TAA7T,r\' 1'A121' PROCEDURF AT A Gi,ANCE
May you
To dc~ this: ~'ou Say this: interruPt seeonded. ~~ust bc Is motion Wote required
? debat~l~le?
speaker?
Introduce business "1 mave that..." NO YES YI.S MAJORI'I'Y
Amend n motion "I move to amend this motiori" NO YES YLPS i's7AJORIT'Y
Ftequest irifarmsition "Yoint of information" YES NO n0 \O VOTE
Suspend further discussion "1 move we tnble it" NO 1'L-$ NO N4AJORl7'1'
L:iid dcbate "1 move the previous questiun..." NO 1'ES NO MAJOTZI7`Y
Nostpone discussion "l move wc postponc this matter
untll..." NO 1'F.S YES M.4,IORITI'
J Hnve sometfiing furilier stuclied hy a "I move we refer
coltlmittee N0 1'ES 1'r$ MAJORITI'
Ask for a vofe count to verifi, n voice "I call for u divisiun uf t6e house"
vote ~ NO NO NO tNO VOTE
Object tu considering, some matter "I object to consideratiari of this" YES VU NO Mr1JORITY
Tnke up n matter previousty tabled "I move to take from the /ablc NO 1'ES NO MAJORI7'Y
Reconsider snmething already disposed "I move we reconsider action on
of YES 1'ES YES i'AAJOlt17'1'
Consider s+'rmething in unscheduled "1 move we suspend [hc rules und
order NO 1rF.S NO MAJU[2lTY
Votc ou a ruling by the chair "1 oppenl the cliulr's decision" 1'ES 1'ES 1TS M11AJORITY
Object to praredurc or pcrsonal "Pqint of order"
nffrunt-cliair decides 1''FS NO e\°O NO vOTE
Complain about noise, rnprn "Foint of privilef;e"
temperawre, etr. YES NO NO NO VOTE
Recess t6e meetiiig "1 muvc that we recess until NO 1`ES NO NIAJORiTY
Acljuurn the meeting "1 rnove thsl we atijourn" NO 1'E S NO ti9A,lUCtITI'
l 1 '
'
- - - - - - -
Page 33 of 51
►
~
I k:tMIBIT A-4
Mlption "'1'o Approve the Legislative Process Flow Chart 1ncorporated Rs Exhibit A4 of the Gity of Spokane Valley Council Rules
of Procedure Booklet." Approved May 13, 2003
I
~ LEGISLATIVE PROCESS FLOW CHART
I
~ Citizens
Clry COU11C11 (prnposed ciraft)
C1ty MaI1AgeC
F ~
'(proposed draft)
I Cuuncil Study Session
i (Cauncil draft or summary)
~
Admi nistration study iF RraECTED lnitiative filed
draft (only for matters subject to
~
(proposeti draft) initiative in accordance with
~ Wasliington law)
t
I City Council lst rcading
Public mccting
` (Council draft) Electian held
I
~
~ City Council 2nc1 readhig
~
4 ordinauces
i (Council ordinance) lf approveci by voters,
ordinance prepared
i
~
i ADOPTED PQLICY / LAW OF THE CiTY
I I
Page 34 of 51
Ex_Ml_s1T A-s
~
Molion "To Approve the Canimittee Structure Aud Rules Herein Contained and Jnearporated
as Exhibit A-5 of the City of Spokane Valley Council Rules af Procedure."•
l. St'anding Cmmmittees or Cam_n.ussious required by law shall be appninted by
Mayor for a time certain not to exceed the tenn provided by law car the temi of
off.ice of the appointing Mayor and confirmcd by Council:
Ijinance 3 members
Planning Commission 7 memhers -
Lodging Tax Advisory CoIImiittee 5 ineuibers.
Comrnittee Proceclures: The Finance Committee shall have no regul3r prescribed
dut7es or meetings except the bills/payroll and warrairt procedurES requirEd by
state law, uiiless specifically charged by the City Council.
Committee meetings (when helcl) should be open to the public; including the
media, unless ciiscussing matters which wauld qualify for an executive session if
cliseussed within the whole Council. A.ll Council Cammittee meetings shall bc for
the purpose of considerine legislative policy matters, rathcr than administrative
~ matters unlESS rcqucsted by the City Vlanager. Legislaiive policy consideraUOns
~ should be brought to the CAUncil-pf the-Whole, unless referred to a comnuttee for
pre-study. The Maynr may appoint sucb other ad hoc adNnsory coininittees or liaisons from
the Council or com.munity for the purpose of advisulg the Council in legislative
poliey marters. All ad ]Zoc com.mittees shall be defined by a clear task and a
method of "sunsetting"the couiauttee at the coriclusion of the assigned task.
2. Couucil liaison appointces shall be appointed by the Mdyor and confirmed by the
Council for a time certain not to exceed the teinl of the appointinE Mayor.
3. Liaison Procedizres. Individual mcmbcrs of the Council may be assigiied as
liaisons whose duties involve keeping current with a~,~roup or activity by either
attendance when the gTOllp or activity takes place or eammunication with
appropriate leaders so the liaison Councilmember can keep Council infoniied.
Liaisons may; at times, advocate Council actions an behalf of their assigned group
or activity. Extreme care must be taken to avoid an Appearance of 1 airne.ss
Doctf-ine violation, or conflict of interest possibilities with agencies or
circumstances where such possibilities may cxist (ie: Planning Cpmm_ission
quasi judiciai). Liaisons functiqns ancl duties may be further defined andlor
directed by the Presidinp- Officer with concurrencc of Council.
- - - . -
Page 35 of. 5 1
0 4. 1'aslt Force Creation Critcria. The City Cauncil may, from titne to time, c:reate,
and appoint mcmbers to, small Tdsk Force Groups for the purpose of cxamining
issues and mak-ing recommendions important to the City Council but not rcquiring
the inore formalized process seatec3 in (S) below. In all cases, the instrumcnt
appointing a Task Force shall prescribe a time eertain for the work of the Task
Force, contain a clear task assignment and a method of "sunsetting" the group
upon completion of the task.
5. Task ForcclF'ublic rorum Steering Group for Public Issues of high
i.nterestlhigh impact, Upon motion of the City Council, a Councihnember may
bc appoinfed by the Mayor as a liaison leacier to orgaiuze a steering group ta
strategize a particular community subject or issue. Thc sieering gro~up shall
consist of two Councilmembers and one represcntative Uf City Admilustration.
The Councilmembers shaU be appqinted by the v(ayar and the tecluvcal snpport
shall be apPointed by the City Manager. Such appointments shall idenYify the
task(s) and a method of determining how the group shall "sunser" whcn the
task is completed. The steering group shall serve as a collcction poini fnr
infomlation and activity pertainins to the task or issue assigned. Various City
rcprescntation roles and Council liaisons may be involveti in bringng information
toDether on the task or issue. The steering graup liaison informs Council of the
group's activity at Council meetings (whcn appropriate). A task fdree group may
then be created by Cauncil motion (clireciive) tA function according to the modcl
attached as Exhibit A6(1).
6. Task ForceJPublic Farum Procedures. When major public policy
development warrants, and after aciequate preparation of issues and alternatives,
the steering group may conduct largcr eitizen farums to help develop a public
eonsensus an the issues. The product of such citizen forums, whEn hcld, shall be
presented to the City Council prior to the customary City Council deliberations
(i.e., agendR actions, public hcarings, cte.) which could normally result in final
action. Thc procedurES are further illuslrateci in E.xhibit A6(1) attached.
The City Manager may also appoi.nt such ad hoc or special projects
administrative advisory task grnups as he or she may deem necessary to assist
City adminisirative aetivity. Such appointments shall identify the task(s) and a
method of determining how the g7oup shall "sunset" when che task is completed.
7. Citizens T.ZSk Force Steering Procedures. When ihe nature of a major issuc
indicates a need for increaseci citizen involvement ur expertise xt the steering
level of a task furce, the Council may, by ]ef
gislative directive; coinmission a
Citizens `I ask Force Steering Group consisting of one (1) councilmember, one
(1) qualified eitiien, and the City Manager. The Citizens '1"ask Force shall
fuuction in a matuier similar to thc Task Force Procedures containecl in Sections 4
and 5 above. The procedures are further illustrated in Exhibit A7, attached.
- - . - - - - - .
Page 36 of 51
Multi-Agency Coordin.lting Task Force Steering Procedures. 'When a major
public/private effort illvolves key agencics outsiclc ot' City Goverrunent but vital
to community coordination, the Council may create by legisla[ive tiirective, an
appropriately named (Multi-Agency) Coardinating Task Force Stecring
Group. 'Membership shall consist of one (1) councilrncmber, the City Manaaer,
ane (1) represeutative frorn each City Board or Commission key to the issue or
project and one (1) membcr from cach private; non-profit agency with key interest
or resourecs vital to the issuc or proj cct.
Each agency shall appoint one (1) member to scrve on the Steeriug Group azid onc
(1) member t4 serve as alternate. Excepi f'or the first organizational start-up
meeting, altemates shall not attend Steering Group mcctings. Steering Group
mecnbers shall fiuiction in a manncr similar to the task force procedures described
in Sections 4, 5, ancl 6 above. The procedures are furtlier illustratcd in Exhibit
A6(2) attached.
9. Gencral Town HaWNeighborhood A'Ieetings. The public should be enc;ouraged
to attend regular and special City Council mcctings to participate in their
government. The City Couneil Rules aF Proceclure are designed to facilitate an
open atmosphere for citiaen participation. However, any tj,vo (2), bul not more
than three (3), members of thE City Council may desire to conveiie a citizens'
town hall/neighhorhood meeting er series of meetings for the purpose of
providing a general forum on city operations. Such town hall meetings shall,
when convened, provide information pertai.ning to any known issues as well as
opportuiuty for citizetis to express their views on any subject. The
Councihncmbers may rcqucst that the City Manager or his/her designee atteud
these meetings to answer questions on administrative matters. Although nat
official council meetings, members of tbe City Couucil shall report issues tn the
City Council. Councilcnembers should avoid discussion or receiving testimony
which pertains or may pertain to potential lawsuits, land use issues, ar other
quasi-judicial proceedines wluch nught later come beforc the Council.
a _ . : _
~ Page 37 of 51
; FX:I1IBiT A-6(1)
i
TASK FORCE/TOWN HALL MEETINGS GENERRL MODEL
' City Cozmc i I rinal F'ahlic Input
~ Meetings F°n'm
~ Formni ngenda
Liaison Role discussunn, public
I Counciimember iniorrnaticm & two Public PtY)Cr.3S commrnt, public
tvay coimnunicatioo hcari,tigs, etc.
Citizen [nput Fath
Task Fo:cc Report tp Council by
SteeYiatg - steering group
2 Council (appointcd by
A4ayor)
I Ptablic8- r P ss Role
~ City A43nager . Open Subject Trrwn Hall Mcctings Tasl: Force Public
(TCCtllllCal SlIPPQII) Appointed by CM Informatiur► ci~c,~rJinatecl Forums* Citizcn Issue
Consensus
hy steering group - ,Public Forums
reports to Council by "Town Wal) Mcetings Forums
Nresrntstioa~.
liaimn ~r directl t~~ sHcarinQS, etc.
Representatio~Courdinatic~n group
Rolc~ by Councilmcmbcr, public task forcc fnims d',.vcuGions.
idenlity isgtecs,
Staff
develcip
"C:an be an anpointed core group with consrnsus
general public forum or closecl gruup,
deperuling on issues
n-lU'CIUn "To ApProve the'I'ask Force/ToWn
I Hall General Model Herein Contained and
Incorporatcd as Exhibil A6(1) of the City of
Regiunal Groups Technical Groups 8 Local Literest Groups Spoknne Valley Counril Rules of Yroeedure."
Organizations & nrganizations •
I Pagc 38 of 5 1
J O
EYH1B[T A-6(2)
MOLTI-AGENCY COORDINATING TASK FORCE MODEL
(',ltymundi Cinal Pulilic input
j Linison Itole Mcetiags F1P1"'
Formal agcncb
' CouncilmcmbcrJCity Manager& twu
~ ~ way communi-acioi, ~ discus,~inn, public
I~Un City Liaison Rnlc Public Process commrnt, public
i Agency/Qroup Two-Wny hsirings, etc.
Nun Cily
i Agcncy/Group
i
i Task Fos cF City Board or Task Force Iiiput
I Stceriat9 Group Commission f alh
Rcport to Council by
~ steering crouu
! I-C~.~uncilmembcr
~ l-City Managr.r
~ Comr. Plan
~ 1-Cily l~Oard [~r Revicw
I Cotnntissiou • Trnvn Hall Meetin-s
: t-Non City AgencylGroup
i l-Non City Agency/Group Tasls FQCe Ptibi i c
~ (Lfich agcncy appoints its Forums*
i
~ own rcp) . lnformation cpordinated C:itizen Issue
' by steerivg group - *0pen Housc Forunis C:onsensiis
repof[5 to Aget►Cy by *"fown hlall kMeetings Forums
*Club ProQrams Info Presentation,
Rcpresencntion/Coordination liaison or directly to g,Y,k,p
Itoles hyl Steering Group nublic task force forums discussions,
'Oembcrs idenlify issucs,
develop
i sCan be an fippointed core group wilh cunsrn.sus
I general puhlic fortun or closeci group,
t deUendine an issues
t
I MOTIUN "°I'o Approve the l'lulti-Agency
Coorclinating Task Tc►rcc Ccneral iN1ode1
~ Plan Commtuuty * Cather Inforrnalion Chart Herein Contained and Licorporated as
Informfltion aiid *Techiucal Gruups & Local 1nterest C;roups Exhit►it A6(2) of the. C:ity t►CSpokanc Valley
Involvernent Strategies Organizations & Qrganizations Goverttatice Coordination Rtdes of
~ Service Clubs, etr. Procedure."
~
i
I
' Page 39 of 51
~ - ~
l:\J1IIiT•r n-7
Motion "To Approve the Citizens' Tnsk Torce Ceneral Nlodel Chart Herein Con[ained and Incorporated
; as Fxhibit A7 of the City nf Spokane VaIley Council Rules of Procedure."
t
~
CITIZENS TASK FORCE Liaison Rolo City Council Final Public In ut Forum
GENERAL MODEL CounCilrriesit~erorc7izon. Meetings p
informatlun 8 lwo wny FOrmal agenda discussion, publiC-
coanmurilcatton comment, public hearirugs, etc.
PUbIIG PfQCE!SS
Task Force Steerinq
1 Council - (appointed
by i49ayor)
Cltlzen Input Path
1 Citizen - Report to Council by steering group
Citizon Input (appointecf by Mayor,
_ Qualified a roved b Council
non-city ~p Y )
offlCial appointee Public Process - -
Community Consensus Rolc Public Forums
1 Staff - I Citizen Issue Consensus Forums
(appOintGd by City l " TaSk Force 4- Presentation, group discussiorrs, -
N9anager) " Town Hall lu9eetings identffy issues, develop consensus
Iniormadon coordinated by ' Others
(Technical Support) steering group - reports to
Councll by lialson or directly
to public task force forums
Representation l Coordination Roles
by Councllmember, Citizen or Staff
7echnical Groups Local Interest
Regional Groups & Groups
Organizations g, Organizations
1 F'age 40 of 51
jValky
rxninic 4-8
RER1'/,IS~EUyCWERf iNA'SHINGTiN
Tiitl.e 35A~R, C~W~OP~TtO~N`AL MUNICIPAL COD.E
Cha ter35A.1fflRCW COUNCII.-MANAG_ER .,LAN OF GOUERNMENIT
Chanter ~RCW
COLfi`CTI.,-MANAGI;R PL.AN OP GOVERI~1WWNT
35A.13.91 Q City afficers--Sizc of council.
35A.13.020 Electivn of eouneilmen--Fligibility-Tentls--Vacancies--Focfeiture of office-Council cliairinan.
35A.13,030 Ivtayor--Flection--Chairman to be mayor--T)uties.
35.A.13.033 Election on proposition to designaie person electect to position one as chairman--Subsequeut ]iolders oi
positian one to be chauwan.
35A.13.035 Mayor pro tempore or deputy mayor.
35A.1_3.040 Compensadon of councilmen--Expenses.
35A.13.050 City manager--Qualifcations.
35A.13.060 City manager may serve nvo or more cities.
~ 35A.13.070 Ciry aianager--Bond and oath.
35A.13.080 Ciry mauager--Powers and cluties,
35A.13.090 Creation of departments, o.ffices, and ernployme»t--Compensation.
35A.13.10~ Ciry manager-Department heads--Authority.
35A.13.1 10 Ciry manager--Appoinmient of subordinates--Qualifieations--Terms.
35A.13.120 Ciry manager-lnterference by councilmembers.
35A.13.130 Ciry manager--Rcmoval--Rcsolurion and noticc.
35A.13.140 C.ity managee--Remova]-Reply and kearing.
35,4.13,150 City manager--Substitute.
3Sq. I 3. l~A Oath and bond of oEiicers.
35A.13.170 Council meerings-Quorum--Rules--Voring.
3A61 _13 1_4p Adaption of codes by refcrence.
35A.13.190 Ordinances--Sryle--Requisites--Veto.
35A.13.20Q Authentication, recording and publication of ordinanec:s.
_ - - - • ------__-._,..._T _ _ _ _ _ . . - . . _ - -
35A.13,210 Auclic and allowance of demands against cit_v.
Pagc 41 of 51
e~ fa
jValky
3iA.13.220 Optional clivision of city into wards.
35A,13.230 Powers of cauncil.
RCW 35A.13.010 City officers--Size of council. .
Thc councilmembers shall be the only elective officers of a code city electing t4 adnpt the
council-manager plan of government authorizcd by this chapter, except where siatutes provide
for an elective municipal judgc. Thc council shall appoint an offcer whase title shall be "city
managcr" wh4 shall be ihe chief executive offcer and head of the administrative branch of the
city eovenunent. The city manaeer shall be responsible to the council for the proper
adminisfration of all af-rairs of the codc city. The council of a nonchartar eode city havi.ng ]ess
ihan twenty-five hundred iffllabitants shall consist of five members; when there are twenty-five
hundred or iiiore iuhabitants the council shall consist of seven members: PROVLDED, That if
thc populatian of a city aiier having become a codc city ciecreases fiom hventy-I7ve hundred or
more to less than riventy-five hundred; it shal] continue to have a seven member council. lf, after
a city has becouie a couiicil-inauager code city its populatioo iilcreases to tweuty-five hundred or
inore uihabitants, the number of couacilnianic offices in such city inay increase froin five to
seven mcmbers upon the affirmativc vote of a majority of the existing council to increase the
number of eouncilmanic offices in the city. R'hen ihe population of a council-manager cade city
having five councilmanic offices uicreases to five thousand or more uillabitants, the number of
councilinazuc offices in the city shall increase from five to seven members. lii the event of an
i~ increasc in thc number of councilmanic officcs, the city council shall; by majority vote, pursuant
to RCW 35A.13.020, appoint two persons to serve in these of.fices until the next municipal
general election; at which election one person shall be elected for a two-year term and one person
shall be electcd for a four-year term. Thc number of inhabitants shall be determincd by the mast
rccent official state or federal census or dctermination by the state office of financial
nianagement. A cliarter aciopted under the pravisions of this title, incorporating the council,
manager plan of aovernnient set forth ui this chapter may provide for an uneven number of
couilcilmembers not exceeding eleven. F1 noncharter code city of less than five thousand inhabitants which has elected the cauncil-
managcr plan of govemment and which has seven councilmanic offices may establish a fiver
member council in accordancc with the following procedure. At least six months prior to a
municipal eeneral election, the city council shall adopt an ordinaiice providing for reduction in
the nuniber of councilmanic o$ices to five. The orciinance shall specify which two councilmanic
offices, the terms of which expirc at the next generAl election, are to bc terrninated. The
ordinance shall provide for the renumbcring of council positions and shall also provide far a twcr
year extcnsion of the tcrm of officc of a retained councilmanic officc, if neccssary, in order io
comply witli KCW 35A.12.040.
However, a nancharter cade city that has retained its old council-rnanager plan of
govenunent, as provided in RCW 35A.02.130, is subject to the laws applicable to that old plan of
gOVemmeni. .
994 c 223 y 35; 1994 c 81 § 72; 1957 c 3 5 16; 1985 c 106 § 2; 1983 c 128 §2; 1979 ex.s. c 18 § 24; 1979 c 151§
34; 1967-ex-s-c-1-19-§35A.13:0 10-] - -
Page 42 of 51
sr
j y
Nuces:
Severability--1987 c 3: See note following RCW 3.46.020.
Severability--1979 ex.s. c 18: Src note t"pllowing RCW 35A.01.070.
Pnpulation determinatio►ts, o,fjT'cce offinancial mAnagemenr: Chaprer 43•b2 RCW.
RCV1' 35A.13.020 Election of councilrnen-Eligibility-Te.rms-Vacancies--Furfeiture of
office--Cowncil chairman.
In cotmcil-manager coclc cities, eligibility for clcction ta the council, the manner of electing
epuncilmen, the numhering of council positiomS, the terms of cnuncilmen, the occurrence and the
filling of vacancies, the grounds for forfeiture of office, and appoinhuent of a mayor pro tcmpore
or deputy mayor or councilman pro tempore shall be governed by the cc>rresponciing provisions
of RCW 35A.12.030, 35A.12.040, 35A.12.050, 35A.12.060, and 35A.12.065 relatuig to the
council of a cocle city orgacuzed under the mayor-council plai, except that in council-manager
cities where all couiicil positions are at-larbe positions, ttie city c,ouncil may, pursuant to RCW
35A.13.033, provide ttiat the person elected to cnuncil position one shall be the council ehairman
and shall carry out the duties prescribcd by RCW 35A.13.030.
[1994 c 223 § 36; 1975 lsc ex.s. c 155 § 1; 1967 ex.s. c 119 § 35A.13.020.]
FtCN' 35A.13.030 Mayor-Eleclion--Chairtnan to be msyor--Uuties.
Bieruually at the first rneeting of the new council the members thereof sliall choose a
ehairman from amonS their number unlcss the chairman is elected pursuant co RCVd 35A.13.033.
The chairman of the council shall have the title of mayor and shall preside at meetings of the
council. 1n acidition to the powers conferred upon him as mayor, he shall continue to have all the
rights, privileges, anci immunities of a member of the council. The mayor 5hall be recogrtized as
the head of the city for ceremoival putposes and by the gbvernor for purposes of inilitary law. He
shall have no regular admuustrative duties, but in time of public datlger or emergency; if so
authorized by ordinance, shall take comrnand of the police, maintain law, and cnfarcc order.
[1975 lst ex.s. c 155 § 2; 1967 cx_s. c 119 § 35.4_ 13.030.]
RCW 35A.13.033 Flection an proposition ta designate persan elected to posiNon one as chairmAn--
Subsequent holders of posiNon one to be chairman.
The city council of a council-manager ciry may by resolution place befare the voters of the
cily, aproposition to desiD ate the person electeci c4 eouncil ptisitian one as the chainnan of the
council with the powers and dutics set forth in RCW 35.A.13.030. If a majority af'thUSe voting on
the proposition cast a positive vote, then at all subsequent general elections at which position one
is on the ballot, the pcrson who is clected to position one shall becomc the chairman uprn taking
office.
(1975 Ist ex.s. c 155 § 3.]
RC«' 35A.13.035 A-iayor pro tempore or deput,y, mayor.
Bieiuually at the first meetine of a new council, or periodically, the members thcreof, by
majority vote, may designate one of their number as mayor pro tempore or deputy mayor for
such peridci as the council may speci fy, to serve in the absence or temporary disability of the
. ,,--rnayor:-or,-in-lieu-thereof,-the-council-may,-as-the-neetj-may-arise; appoint-any-qualified-person to - - -
Page 43 of 51
serve as mayor pra iemporc in the abscnce or temporary disability of the mayor. ln the event of
thc extendcd excused absence or disability of a counciLnati, the reiiiairung members by majority
vote may appoint a councilman pro tempore to sec-ve during the absence or disability.
[1969 ex.s. c 81 § 1.]
Notcs:
Fffectivc date--1969 ex s. c 81: "77iis 1969 amcndatory• act shall tske L•ffect July 1; 1969." [1969 ex.s. c 81 § 7.]
RCVV 35A.13.040 Compensation of cnuncilmen--Expenses.
i 1 ?he salariES of the councilmen, includ'uig the mayor, shall be fixed by orclinanee and may be revised
from time to time hy orciinance, but any inercasc or reduction in the compensation attaching to an offce
shall not become effective unEi] the expiration of the term then bcing scrvcd by the incumbent: 1'R0VI7E17,
T'hat compeusation of councilmen may not be inereased or diminished after their election nor may the
compensation of the mayor be increaseci or diminished after the mayor has becn chosen by the conncil.
Until councilmen of a aewly-organized council-maaiager code city may lawf~ully be paid as provided by
salary orclinance, such c,ouncilmen shall bc entitled to compensation in the same maitner and in the same
amount as councilmen of such citiy prior to the acloptiqn of this cauncil-manager plazi.
Llntil a salary ordinance can be passed and become effective as to elective ofE`icers of a newly
incorporated code city, the first c:ouncilmen shall be entitled to compcnsatiou as follows: In cities havvie
less than five thousanct iababitants--twenty dollars pEm meeting t'or not more than nvo meetings per month; in
cities having more than five thausancl but less than fifiieen thousand inhabitants--a salary of one hundred aud
fifly dollars per calendar month; in cities havina more than fifteen thousand inhabitants--a salaryo of four
hundred dollars per calendae month. .A councilmaul who is occupying the pnsition of mayor, in addition tn
his salary as a cc>uncilman, shall be entitled, wtule serving as inayor, to an Additional amount per calendar
mnnth, or portion there4f, equal to h.venty-five pcrcent of thc councilmanic salary: PROVIDED, That such
intcrim compensation shall remain in effect only until a salary oniinanc;e is passed and bccomes effective as
to such Qfficers, and the compensation provided hereui shall not be construed i15 fiXllla tlie usual
compensation of such officers. Councilmen shall receive reimbursement for their actual aud necessary
cxpenses incurreaid in the performaaice of the duties of their office, nr the council by ordinance may provide
for a per diem allo«rance. Proccdurc for approval of claims f'or expenses shall Ue as provided by ordinance.
[1979 ex.s. c 18 § 25; 1967 ex.s. c 119 §;SA. 13.(a40.] Nutes:
Scverability--1.979 ex.s. c 18: See note following RCW 35AA1.070.
RCW 35A.1_3.050 City managcr--Qualificntions.
The city manaoer need not be a resident at the time of his appaintment; but shall reside in the codE city
after his appaintmcnt unless such residence is waived by the council. IIe sball be chosen by the council
solely on the basis of his executive and administrative qualifications with spccial reference to lus aciual
cxperience in, or his lrnowledge of, accepted praciice in respect to the duties of his 4i'fice. No person electetl
to mcmbership on the council shall be eligible for appointment as city inanaaer until one year has elapsed
`--J fqllpwing the exPiraiion of the tcrm for which he was elected.
F'see 44 of 51
.
.;oOVa.ey
1967 ex.s, c 119 § 35A.13.050.]
RCW 35A.13.060 City manaser may serve hwo m• more cities.
NN'hether the city manager shall devote his full time to the affairs of one code city shall be determined
by the council. A city manager may serve iwo or more cities in chat capacity at the same time.
[iy67 eX.S. c
119 §
35A.13.060.1
1tC:VV 35A.13.070 City maiiager-Bond and oatli.
Before entering upon the duties of his office the city managcr shall iake an oath or affirmaticm for the
faithful perfonnance of his duties and shall execute ancl file with the clerk of the council a hond in favor of
the codc city in such sum as may be fixed by the council. The premium on such bond shall be paid by the
city.
[1967 ex.s. c
119 §
35A.13.070.]
RCW 35r1.13.080 City manager--Pnwers und
dutics.
Thc powcrs and dutics of the city mauaeer shall be:
f~ (1) To have general supervision over the adinllustrative affair.s of the code city;
(2) To appoint and remove at any time all department heads, officers, and employees of the cade city,
except members of the council, and subject to the provisions of aiiy Applicable law, rule, or regulation
relating tn civil service: PROVIDED, That the council may provide for the appointment by the mayor,
subject to confmmation by the council, of a city plan.ning commission, and other advisory citizens'
committees, commissiAns, and boards advisory to the city council: PROV'II7E17 FURTHER, That if the
municipal judge of the code city is appointed, sueh appoinhnenl shall be made by the city manager subject
to confirmation by the council, for a four year term. 'T'he council may cause an aueiit to be made of aoy
ctepartment or office af'the code city government and may select the pcrsons to mak-e it; without the advice
or c,flnsent of the city manager;
(3) Ta attend all meetings of the council at which his attendancc may be requircd by that body;
(4) To sce that all laws and ordinances are faithfully executetl, subject to the authority which the
council rnay grant the mflyor to maintaui law and order in times of emergency;
(5) To rccommcnd for adoption by the council such tiieasures As he may deem necessary or expedient;
(6) To prepare and subnut to the council such reports as may be reyuired by that bociy or as he may
decm it advisablc to submit;
(7) To keep the counci] fully advised of the financial condition of the code city and ils future neecis;
(8) To ~repare and submit to the council a proposed budget for the fiscal year, as required by chapter
35A.33 RCVd, and to be responsible for its adnurustration upon adoption;
Page 45 of 51
SF !R~
jVailiey
(9) To perfarm such other duties as the council may determine by orclintince or resolution.
( 1987 c 3§ 17; 1967 cx.s. c 119 § 35A.13.080.)
n'otes:
Severabiliry--1987 e 3: Ser. note fallowing 1ZCtik' 3.46,020.
RCW 35A,13.090 Creation of departments, offices, and employment-Compensation.
On recommendatinn nf the city managcr or upon its awn action; the council may creatc such
departments, offices, and employments as it may f7nd nece,ssary or advisable and may determine
thc powers and duties of each deparhnent or office. Compensation of appointive ofi7cers and
employees may bE fixed by ordinance after recommendations are made by the city manager. The
dppointive pfficers shall include a city clcrk and a cluef of police or other law enfor.cement officer.
Pursuani to recpmmendation of thc city manager, the council shall inake provision for obtaining
legal counsel for the city; eilher by appointment of a city attorney on a full tune or part tinle basis,
or by any reasonable coniractual amangement for such profcssional services.
[1967 ex.s. c 119 § 35A.13.090.]
RCW 35A.13.100 Gity, manager-Department heads-AuYhority.
The city mwiager may auth4rize the head of a department or office responsible to Yum to
appoint and remove subordinates in such department or office. Any officer or employee who may
be appointed by the city manaeer; or by the head of a departinent or office, except one who holds
his position subject to civil service; may be remoNed by the manager or other sucli appointing
officer at any time subject to any applicable law, rule, ar regulation relating to cix6l servic;s.
Subjcet to thc provisions of RCW 35A.13.080 and anv applicable civil service provisions, the
ciecision of lhe managcr or other appointiile officer; shall be fuial and there shall be no appeal
therefrom to any other office, body, or court whatsoever.
[1967 cx.s. c 119 § 35A.13.100.1
RCNN' 35A.13.110 City managcr--Appointment of subordinates--Qualificntions--Terms.
Appointnients made by or under the authority of the ciiy manager shall be on the basis of
ability and training or experience of the appointees ul the dubes which they are to perfarm, and
shall be in compliance with provisions of any merit systcm applicablc to such city. itesidence
within the code city shall nat be a requirement. All such appAintments shall be without defini[e
terni.
Pabe 46 orsi
j~
l 1 [1967 ex.s. c I ]9 ,
§ 35A.13. t 10.1
RCV1'
35A.13.12U
City manager--
Interference by
councilmember.
Neither the council, nor any of its conunittees or members, shall direct the app4intment of any
person to, or his removal from= affice by the city mFUiager or any of his subordinates. Except for
the puipose ofinquiry, the caunci] and its members shall deal with the administrative service solely
through the manager and neither the council nor any committee or mcmbcr thercof shall givc
orders to any subordinatc of the city mauagei-, either publiclp or privately. The provisions of this
section do net prohibit the council; while in opeci session, froin fully and freely discussing with the
city manager anything pertaining to appointmcnts and removals of city officers and employees and
city affairs.
[1967 ex.s. c 119 § 35A.13.120.1
RCW 35A.13.130 City manager--Removal--Resolution and notice.
r
` '1'he city manager shall be apppinted for an indcfinite term and may be removed by a majority
`
vote of the council. At least thirty days bcforc the cffective date of his removal, the city manager
must be funvshed with a formal statemcnt in the form of a resolution passed by a majc>riry vote of
the city couricil stating the council's i_nientipn C4 remove him and the reasons therefor. Upon passage
of the reSUlutiUn stating the cfluncil's uitention to remove the manager, the council by a similar vote
cnay suspend bim f.rom duty, but his pay shall eontinue until lus removal becomes effective.
[1967 ex.s. c 119 § 35A.13.130.J
RCV1' 35A.13.140 City manager--Removal--Kepl>' aud hcRring.
The city managcr may, within th.i.rty days f.rom the date af service upon him of a copy thereof,
reply in Nvriting to the resolution stating the cauncil's inteniion to rcmove him. In the event no rcply
is timely filed, the resolution shall upon the thirty-first day from the date of such ser-,rice, constitute
the final resolution remmring the manager and his services shall terminate upon that day. If a rcply
shall bc tiiiiely filecl with the city clerk, the council shall fix a timc for a public hearulg upon the
question of the manaeer's removal and a final resolution removing the manager s11a11 not be adopted
until apublic hearing has been had. The action of the council in removing the manager shall be
final.
[1967 ex.s. c 119 § 35A.13.140.]
RCW35A.13.150
; --City manager-
~ 'Substitute.
~ r. - - - -
`1`he council may clesignate a qualified administrativc officer of the city or town to perfornl the
Pase 47 of51
~g~(l~
j
duties of manager:
(1) iJPon the adoption of the council-manager Plan, PcndinS thc seleetion and appoinmient of a
managEr; or
(2) Upon the tennination of the services of a manager, pending the selection and appointnient
of a nex%, maziaeer; or
(3) During the abtience, disability, or suspension of the masiager.
1967 ex.s. c 1] 9 § 35A.13.150.]
RC'R' 35A.13.160 Oath and bond of o('ricers.
All provisions of RCW 35.A.12.080 relatuie to oaths and bonds of officers shall be applicable
to code cities orgaiuzeci under this efluncil-managcr plan.
[1967 ex.s. c 119 § 35.A.13.160.]
RCti1' 35A13.170 Council meetings--Quorum--Rules--Vc►ting.
.411 provisions of R.CW 35A.12.110, as no,.N< or hereafter amended, and 35A.12.120, relating to
council meetings, a quorum for trRnsRCtion of business, rules and voting at council meetings; shall
be applic,able to codc citics organized under this cQUncil-manager plan.
[1979 ex.s. c IS § 26; 1967 ex.s. c 119 § 35A.13.170.J
Notes:
Severability--1979 ex.s. c 18: See nUte following RC«' 35A.01.070.
RC«' 35A_13.180 Adc►ption of ec►cles by refercnee.
Ordiuanccs of citics organizcd under this chapter may adopt cades by reference as provided in
RCW 35A.12.140.
[1967 ex.s, c 119 § 35A.13.180.J
RCW 35A.13.190 Ordin»nces--Shlc-Keyuisiies--Veto.
The enacting clause of all ordi.nances shall be as follows: "The city council of the city of
. do ordaui as follows:" No orduiance shall contain more than one subject and that must be clearly
expressecl in its title.
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Page 48 of 51
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.;oOValky
Q No ordinance or any section or subscction thereof shall be revised or amendcd unless the new
ordinance scts forth the revised ordinancc or the amended section or subsectioil at full length.
No ordinance shall take effect until f ve cl ays afle,r the datc of its publieation unless othenwise
provided by statute or charter; except that an ordinance passed by a majoritiy plus one of the whole
mcmbership of the council, designated thcrein as a public emergency ordinAnce necessary for the
protectiUn of public health, public safety, public property or the public peacc, may be made effective
upon adoption; but such ordinance rnay not lEiy taxes, grant, renew, or extend a franchisc, or
authorize the borrdwing of money.
[ 1967 ex.s. c 119
§ 35A.13.190.]
ItCV1' 35A.13.200 AuthenticAtion, rccording and
publication of ordinanccs.
Ordinances ofcode cities organiied under this chaptcr shall be authenticated, rccordcd and
published as provided in RCW 35A.12.150 and 35A.12.160. , [1967 ex.s. c 119 § 35A.13.200.)
~ RCNY 35A.13.21.0 Audit and aUcwance uf ciemands against city.
RCW 35A.12.170 shall apply to the audit and allowance of demands against the city.
[1967 ex.s. c 119 j 35A.13.210.J
RCV4' 35A.13.220 Uptional dhision of city iato wards.
A cade city or;anizcd under tlus chapter may be divided into wards as provided in RCVJ
3SA.12.180.
[1967 ex.s. c 119 § 35A.13.220.1
RCW 35A.13.230 Powers of council.
The council of any code city oreanized under the council-manager plan provided in this chapter
shall have the powers and authority erfuited to legislative bociies of cities governed by tlus title as
more particularly described in chapter 35A.11 RCW, except insofar as sucb power and authority is
vested in thc city manager.
[1967 ex.s. c 119 6 35A.13.230.1
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Page 49 of 51
jVA11ey
, Eaiiinit A-9
RESOLUTION NO. 03-027
GENERAL POLICY RESOLUTION OF CORE BELIEFS
A RESOi..UTTQN nF TAE NE`'V CITY OF SPOK.AIYE VALLEl' ESTABLISFIING A
GEtYERAL POLICYIZESOLUTION EMANATTNG FRQM TAFCORE I3ELIEFS QF
TAE CITX C()UNCTL AND COVIMUNITY ANU SE"T'1"1NG FORTg UUT1ES OT B0TII
E-LECTED AND APF'OINTFI) OFFICIALS OF THE CITY TO HELP GUIDE
LE•GISLATTVE AND LXECUTIVE AFCiSiONS TnVVARD EFFECTTVE,
RESPONSIVE, AND OPEN GOVERiviVIENT
NVA-ER.EAS, the City Council qf the City of Spokane Va11Ey, as the clcctive legislative
body, is chargeci with promulgating Ordinances and Resolutions which become the law of the
city; and
N'I3ERE'AS, such Ord'uiauces and Resolutions must provide enforceable provisions
subordinate to, and in harmony with, all other applicable federal atid state statutes and
regulations; and
«'HEREAS; the City Council dcsires to provide a clear set of genera] policy guiclelines
for the ccmduct of city government;
NOVV, THEltEFOR.E, the City Council of the City of Spokane Vallcy does hereby
affirm and resolve that the follo«ring core beliefs shall serve as guidelines fer the ccmduct of
a.ffairs by all branches of Spokane Valley City Govenunent.
Section 1. We believc that Spokane Valley shoulcl be a visionary city encouraging its
citizens and kheir government to look to the future bcyond the present gcncration
and to bring such ideas to public discussion and to enhance a sense of community
i denti ty.
Section 2. Vdc bclicve that elected body decisicm-malcing is the only ]awful and effective
way to conduct the public's legislative business and tliat carefiul observance pf a
clcar set of Governence Coordination rules of procedure can best enhance public
participation and decisiou makuig.
Section 3. We believe in the City Council as policy leaders of the City. One or more City
Councilmembers are encouragod to take the lead, «+hcre practical, in sponsoring
Ordinances or Resolutions exc;epting quasi-judicial or other publie hearings and
the statutory duties of the City Manager as set forth in RCW 35A.13.020.
~
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Page 50 of 51
jVaI]qy
~ Section 4. We believe in hcaring tlie public view. We affrm that memhers of the public
~ should bc encouraged to speak and be heard thrnugh reasonable rules of
procetlure when the public business is being considerul; thus briving elected
officials the braadest perspectives from which to makc decisions.
Scetinn 5. We believe that the City of Spokane Valley's govemance should be l:nown as
"user friendly," and that govcrnance practices and general operations shoulci
consider how citirens will be served in the rnost responsive, effcctive and
courteous manner.
Section 6. W'e believe that the economic and cammercial job basc of the community should
be preserved and encouraaeci to grow as an alternative to increasing property
taxes. «'e believe it imperative to have an expaiided and diverse economic base,
Section 7. Vde solicit the City vlanager's support in conductine the affairs of thc city v,rith
due recard for:
(a) Promoting mutual respect between the Citizens, City staff and the City
Council by creating the organizational teamwork necessary for effective,
responsivc and open government.
(b) Pro-6ding the City Council and public reasonable advance notice when
issucs are to be brought forward for discussion.
(c) Establishing and maintauung a fornial city-,vide customer service pr.ogram
with emphasis on tiinely response, a user-fi-iendly afiiosphere, and an
attitude of far.iliiation and accommodation witlun the bounds of
responsibility; integrity, and financial capabilily of the city, including
organizaei4nal and job description documents while pursuing "bcst
practices" in customer service.
(d) Seel:ing creative ways to contain or impede the risi-ng cost of
govcrnmental services, including examination of private sector
altcrnatives ui lieu of governmentally provicled services.
(e) ProvidinD a data base of futurc projects and dreams for the new City of
Spokane Valley sa that good ideas from its citizcns and leaders are not lnst
auid the status nfprojec[s can be readily dEtermined.
Passed and dpproved by the City Council of the City of Spokane Valley at a rcgular meeting
on iMay 13th, 2003.
Mayor
Attest: Approvcd as to fnrm:
i~ _ - -City-Clerk - - City-Attorncy
Paoe 51 of 5 I
- CITY OF SPOKANE VALLEY
Request for Council Action Meeting Date: July 26, 2005 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information 0 admin. report ❑ pending legislation
AGENDA ITEM TITLE: National Incident Management System (NIMS)
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
♦ BACKGROUND: In February of 2003, the President of the' United States
•directed the Secretary of -Homeland Security to develop and administer a
National Incident Management System (NIMS).
,-NIMS was established as a template to enable all types of organizations to work
together in a similar fashion during domestic incidents using a"best practices"
industry standard. - . '
In September of 2004, a directive from Homeland Security Secretary Ridge was -
sent to all of the states' governors. This directive established five key
compliance activities that would need to be met in the future in order to continue
in funding opportunities with many federal programs.
,
The five compliance activities are:
♦ To complete coursespn NIMS introduction ♦ Formal recognition of NIMS
♦ Establishment of a NIMS baseline
♦ Establish strategies for implementation '
• Institutional use of I.C.S. incident command
The directive outlines some preferred completion dates. as to some of the integral
steps in completing compliancy, many of which are taking place currently and will
hopefully be completed in FY2005.
Step 1: Many who work as emergency personnel or in emergency preparedness
_ incident management and response should complete an I/S 700 introductory
% course by October 2005.
The Spokane Valley Police Department and our Fire Department counterparts
are working at this right now. I would encourage participation at the elected
officials' level, as well as some specific managers and department heads.
Opportunity for this training will be provided as required.
The second prong is formal recognition and adoption of the NIMS.
I have included a draft resolution that was prepared for Spokane County as an
example, and will follow up with a request for Council consideration.
The remairiing steps are being coordinated through our Department of
Emergency Management and implementation through our line level first
responders.
NIMS compliance is expected to be required by September 2006 as a condition
for federal preparedness assistance grants. Cal Walker
Chief of Police
OPTIONS: RECOMMENDED ACTION OR MOTION: Motion consideration will follow.
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Chief Cal Walker
ATTACHMENTS
Sample resolution attached.
. ,
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NO: BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON
IN THE MAT7ER OF )
ADOPTING )
THE NATIONAL INCIDENT ) RESOLUTION
MANAGEMENT SYSTEM (NIMS) )
FOR SPOKANE CITY/COUNTY DEM )
. WHEREAS, pursuant to the provisions of RCW 36.32.120 (6), the Board of County
Commissioners of Spokane County. (COUNTY) has the care of County property and the
management of County funds and business; and
WHEREAS, pursuant to the provisions of chapter 39.34 RCW, local governments may
jointly exercise their powers, privileges and authorities through the execution of Interlocal
Coaperation Agreements in order to make the most efficient use of their potivers by enabling them
to cooperate with other localities on a basis of mutual advantage and thereby provide services and
facilitates in a manner and pursuant to forms of governmental origination that will accord best with
geographical, economic, population, or other factors influencing the needs and development of
local community; and
WHEREAS, pursuant _ to the provisions of RCW 38.52.070, two or * more political
subdivisions may join in the establishment and operation of a local organization for emergency
management services. The City of Spokane, City of Spokane Valley, City of Medical Lake, Town
of Millwood, Town of Fairfield, town 'of Latah, City of Liberty Lake, town of Rockford, Town of .
Spangle, City of Cheney, City of airway Heights, City of Deer Park, town of Waverly, and Spokane
Counry are authorized and directed to establish local organizations for emergency management
services in accordance with the Washington State comprehensive Emergency Management Plan
and Pragram; and WHEREAS, the City of Spokane and Spokane County entered into a joint Resolution on
or abouf June 25, 1979 under Spolcane Resolution No. 79-0873, establishing a joint Spokane
CitylCounry Department of Emergency Services. Additionally, the entities on or about August 10,
2004 adopted Spokane County Resolution No. 04-0689, which carried out the funetions for both
entities as called for pursuant to chapter 38.52. The City of Spokane Valley, City of Medical Lake,
tavrn of Millwood, Town of Fairfield, Town of Latah, Ciry of Liberty Lake, town of Rockford, town of
Spangle, City of Cheney, City of Airway Heights, City of Deer Park, and Town of Waverly entered
into this joint venture; .
WHEREAS, the Department of Momeland Security has developed the National Incident
, Management System (NIMS) for.the purpose of unifying ALL responders' efforts during disasters;
WHEREAS, the Department of Homeland Security has directed all Federal, State,
Territorial, Tribal and local entities involved in emergency response to adopt NIMS; .
- .
WHERT.AS, Spokane City/County :Caeparkment of Emergency ~
Management recognizes the need for a single :Cncident Management System la be used by all agencies anci disciplines; and
W:ITEREAS, Spokane City/County Iaepartmcnt of Einergency
Management recognizes the need for a single Incident 1Vlanagement System
to bE uscd by all agcncics a.nd disciplines. NOW, THEREFORE, BE IT HEREBY RESOLVED, by the Board af County
Commissioners of Spokane County, that either the Chairman of the Board, or a majority of the
Board, be and is hereby authorized to execute that document ADOPTION OF THE NATIONAL
INCIDENT MANAGEMENT SYSTEM, which system will be used at all incidents 2nd drills, taught
in all Spokane County DEM training courses, and reflected in all DEM emergency mitigation,
preparedness, response and recovery plans and programs.
PASSED AND ADOPTED this day of , 2005
PHILLIP D. HARRIS, Chair
ATTEST:
VICKY M. DALTON
CLERK OF THE BOARD Todd Mielke, Vice Chair
BY: •
• Daniela Erickson, Deputy Mark Richard
• \
CITY OF SPOKANE VALLEY
-Request for Council Action Meetang Date: July 26, 2005 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information X admin. report ❑ pending legislation
AGENDA ITEM TITLE: Probation Services Agreement with Spokane County - Discussion
GOVERNING LEGISLATION: RCW 39.34
PREVIOUS COUNCIL ACTION TAKEN: The Council previously entered into an agreement '
with Spokane County prior to incorporation for provision of probation services. That agreement
expired at the end of 2004.
BACKGROUND: Since the termination of the prior agreement due to the passage of time, the
County has been providing probation services under the same terms previously agreed upon,
with the understanding that the parties would worlc on a revised agreement.
When the original contract was negotiated in 2003, one of the options discussed was to simply
turn probation over to the County, since the County, whether through the District Court or other
'County entity, completely controls all aspects of probation, including monitoring, staffing,
-establishing and collecting monitoring fees. Under that scenario, the County would not seek
payment from the City for these services. The County declined to-follow that approach in 2003
When we met with the County several months ago to discuss the new contract, City staff again
raised the option. The County considered it, and recently signaled that it was willing to enter
into that type of agreement for this particular senrice. Even though the County would handle all
aspects of the service, City staff felt it prudent to still have an agreement that clarified other
aspects of the relationship, such as liability allocation issues.
The attached agreement wrould be for one year, with a provision for an automatic renewal year
to year, and also includes a mutual rolling 180 day termination provision in the event the
relationship is not working.
OPTIONS: Approve the draft agreement; or instruct staff on proposed amendments;
RECOMMENDED ACTION OR MOTION: Put the proposed agreement on an upcoming regular
session for consideration on adoption.
BUDGETlFINANCIAL IMPACTS: Revenue neutral, although it would represent a small
reduction in revenues from the past year. It is unclear whether those revenues would be
present in the future since probation services are to be a cost recovery mechanism, and thus
are not allowed to be revenue generating.
STAFF CONTACT:
ATTACHMENTS: Propased 2005 Probation Services Agreement.
Return to: :I:)anicla Ericl:sou, Clerk of the 13oard
~ Roard of County Commissioners
l. ~ 11.16 W. .F3roaclway
Spokane, Washington 99260
LvTERLOCAL A(iRFFn7FNT FQR..P.ROIiA.TION SERV1CES
. .IN `['NL+' (C1TY OI' SPUKANE VALLEY
(January 1, 2005 -necembcr 31., 200'
THTS ACRFTMF,v':I', made a.nd entercd into by and anong the Spokane County
District/N7unicipal Court, havina offices for the transaction of business at 1100 West Mallon,
Spokane, Washi.ngton 99260, hereinafter referred to as "COUK1";" Spokane County, a political
subdivision of the Scale o:f Wash.i.na on, having offices for the trarisaction of business at 1 116 Wes[
Broadway Avenue, Spokane, Wa.Shington 99260, bereinafter referred to as "BOAIZD," togcther
' sometitncs rcferred to along with the CQiJRT ;as "COINCY," and tttiie City of Spokane Valley, a
rnunicipal corporati.pn of tlie State of Washington, having ofticcs for the transaclian ot' business at
the 1ZcdNvood 1'laza, 11707 Easl Sprague Avenue, Suite IOG, Spokaue Va11ey, Wash.iagton 99206,
`--'herei.nafZer r.eferred to zs "C1fiY,".jouitly hereinafter referred to as the "PA.R,Ti~.;S." The COUNTY, ,
COU'R7" and CITY agree as .f.'t)llows. SECTION iV~O. 1: 1tLC1'1'ALS Ai~ill FINDINC:,,S
(a) The $bard U.f Count}, Conuuissioners of Spokanc Colulty has the care of County
property and the management ot'County :funcLs ancl business under. RCW 36.32.120(6).
(b) Counties ruid cities may contimct vvith each other to perform cettain functions which
each may legally per.Form u»der cbapter 39.34 RCW (Interlocal Cooperation Ael).
(c) Punuant to the provisions oflZCW 39.34.180, the City of Spokane Valle_y is responsible
.for the costs incident to invcstigation, prp4ec;uli9n, adjudication and i.ncarceration ofnusdemeanor, and gross misdemeanor offenses thar occur within' iLs.jiu-isdielion and Uial• are eommilied by adults.
(d) Spokane Counly has establishecl the Spnkane Coucify Disti-ict/Mtuucipal Colut undcr the
provisions of chapte:r 3.38 RCW for the judicial adininistc•ation of the laws of the State of
Wa.shington and il-te ordi.nances oF Spokaiie County. The SpokanE Counry District/kfunicipal Court
consists of one district encompassulg all of Spokane County.
-
Yagc 1 of 12
(e) Spokane Counry .Distriet Court supeivises aucl.oversees 1 Spokane County District Court
. Probatiou 17epartmcnt. RCW 10.64.120 authorir..ed the Court io levy uppn any gerson receivi.ng
p.robation sei-vices a montLlly assessment not to excccd onc hundred dollars.
(f) The City of Spokaiie Valley dcsire.s to utilizc the services of the SpQkane C;ounty
TJistrictlNiunicipal Coiart Pr.obation Departtnent for the purpose of providuig probatioii services as
directcd b_y thc Spokane County laislriclMun.iciPal Court .for (i) nusdemeanor or goss
uusdeinea.nor offenses constitutuig a violation of a state siatute cnmmitted by an aclult kvithin the
Cicy of Spok.ane Va11ey and/or (ii) a violation of tlie City of Spokane Vallcy's ord'uiances.
S:I;C`[':CON' YU. 2: DLl+"in°TTIUNS
(a) Agreement. "Agreement" nieans this J.nterlocal Ageement behveen the Cl1 Yand .
CUUN°1"1' rcgarding Probalicm Services.
(b) Citv: "C1T'Y" mcans the City of Spokane Valley.
(c) Countv: "COLT~11 Y" uieans Spokanc County.
(d) Maurtenance and dpcrations. "Maintenance and Opcrations" ancl "MRcn" shall
mean (1) lhose class cocie5 (3000-5999 a.nd 7000-9999) used by Spok.-me Coiuity ui its budgEtary proccss as preseribeci by the BARS manual aciopled by the Staie of Wash.i.ngton unaer. cbapter 43.88
RC'W so long as such expeuditures zre directly attributable atid proportionate to serviccs renderr;d '
to CITY uncler I:he terrns o(' this Agreemenl. . (e) Services. "Services" means those services identi(ied in Fx.h.ibit l.
(f) Compensatinii. "Coinpensltion" meaiis tliat methodology set forth in Elhibit 2
uscd to i;stnblish th.e amount of money wbic:h the CITY will pay the COLNTY for provicluig
Services. "
(g) Capitll In~provement. "Capital improvement" shall me-an an_y expentlilure of
$2,000_00 or more. A.ny sucb expenditur.e wqll be coded as provided for in the BA1ZS-manual
adoptecl by the Stale 4(' `Vashingtc>n under R.CtiV 43.$$.
(h) iJnconfrollable Circumstances: "Uncantroliable Circumstances" mea.us the
FoUowinb eventS: riOtS, wars, civil ciislurbances, insucrect:ians, acts of terrorisni, external fues
;a.na flooas, volcitnic eruptions, lighini.n;; aa• eart;tiquak.es at or nea.r -where the Services are
perf:rn-med anci/or that di.rectly af-Tect pcoviding of such Service,s.
(i) Prpbation: "Probacion" means evaluation and superti-ision as provided for ui
K.CW ] 0.64.120 and ARLJ 1 I.I.
Fage 2 of 12
CotuL "CQurt" meAns the Spokane County Municipal/llistrict Court eslablished
under chapter 3.3 $ R.CW. .
SEC'I'TON NO. 3: :E'U'ltl'USE The piupose oFLh.is Agreement is fo reduce t4 vvritinD the k'AEZiILS' imderstanding as tc~ the terms
a»d couditions under which xlle COUR1 will provicie Senrices on behalf of the CITY. It is the
inlent of the 1'AR'rILS thal Services to be pinvided by the COiJRT Nvill he consistent witli the
CITY'S Counci]/Manager forrn of goveninient provided for in chapier 35A."13 R.CW.
. SECTION NO. 4: nUft.A l"_10N/WITHDRr1WAL
"I'his Agreenient sha.ll coiiunencc at 12:0l A.M. U» Janua.ry l, 2005, and run tlirough 12:00 P.M.
17cecrnber 31, 2005, un.less one of the YAR'I'MS provide5 iiotice as set forth iu Section 7 of
terinination ptusuant to Section 1.4 of t}us Agrccment.
At the c;onclusion of thc uutial tcrm, this Agreement shall automatically bc rcncwEd from year to
year thereafter e.f_fective Janumy 1" to L7ecember 31 SL A11 renewals shall be subject to all terms and
couditions sct forth herein. Auy 1'arty may withdraw at any ti.me :Crom tliis Agreeinent for any rcason whatsoever upon a
m.i.niniuiu of 180 days ~NTittcn notice as prc>vicied i'c)r in Seckion 7 to the other 1:'arly.
~ SECTI0N n`O. 5: COST OF S:I.:ItViC;L+"S AivD YAYiV1ElY'TS The CTTY shall pay the COIJN"1`Y the cost.s for Serviees pro,,rided uuder this Agreemeut as sct
forih in Exhibit 2, at:taclied hereto and 'uicorporatecl h-r.rEin by re1'erence:
S1;C`I'I:UN IYU. 6: RELATED RESPQTTSl:I311.111", lN CUNJUNCTION WITH
PRnvm. .r~tC: SrRVJ:CLs
The COUR.T or its clesignee agrees to attend staff'meetirlgs :ls re;qucsCcd by the CITY Manager.
The COURT or its designec an,,recs to meet upon request by the CT 1 Y Manager or his/her designee to discuss an,y Service provided under the tcrms of this Agreemen[.
. The CITY agrees the COiJftl may use the CdURT'S stationery in cnnjunchon «ith providuig
Services under the terms of tYiis Agreement.
SLC`110N NU. 7: NOTiCE
All notices or other com.municakinns given hereiulder shall be deemeci given on: (1) the day such
notices or oiher com.muiucatinns are receivcd whcn sent by perso.nal delivery; or (u) the tturd day
followi.ng the day on which the sfune have becn maileci by .fi.rst class delivery, postage prepaid
~
~ ~ .
Pagc 3 ur 12
addressed to the COLTNTY or ihe CI"CY at the address set fortli Uelow for Such f'arty, or at such
otlier address as either Par.ty shall T.ram timc-to-tune desigiate by notice in writing to 'tlie other %
Party• .
COUNTY: Spokane County Chief Fxecutive Officer
or hi.s/her aulhorized represcntative
1116 West Broadway tlvcnuc
Spokatie, Waslungton 99260 .
CUURT: Presiding Jucl;e, Spakane County 17istrict Cotirt
1100 'V~rest Mallon Avenue Spokane, Washington 99260
CI'1'Y: Cit), of Spokane Valley Cit}, i'vianager or lti.s/ller aulhorized representative
Redwood Pla°r.a
11707 Last Spr.ague Avenue, Suite 106
Spokane Valley, Washington 99206
SEC1'IUIY 1Y0. 8: REYOIt`1TCNTG
Re ~orts - The COURT sha.ll provi.de t.he CTTY wilh rePorts documenting actual usage iuider this
Ageeinent at sucli ti.mes as agreed lo hetcveen the CC)UR"I^ and Cl'CY'. "1lie COlTRT and CITY
agree tllat the t:erminology "reports documenting usagc" mcans tiat type of iufonuation provided by
the COi_lR"I' lo the CITY in the 2004 agrccment for Services. Such reports shall he in a fbrmal as
mutually agreed to behveen the COURT and CITY. The ecmtent ancUor format for sueh reports
may be changed I'rona timc-tortime by writtcn agreement betwee_n COURT and COiJNTY staFT
12ecords TZeview - Tlie C.ITX shall be allowed to conduct random rcvicws of tlie i~ecords gene.rated
by the COUR.T i.n perl'ormance of this Agrcement. "1'he Cll"Y vvill provide Llie COUN'['Y with
. rcasonable advance notice of the records reviews. The Parties agrcc that they will i7ialce best efforts
to acliieve a re;;olution of any potential records confidentiality issues, iucluding enierina inio
confidentiality agreements or othcr sij-uilar niechanisms that -v%711 allow disclosure of the necessary
i.r.tfonni ation to accurately cUnducl a records rcvieW.
SECT1UN n'U. 9: CUUiY'l']:K:k'ARTS -
This Agi-eemenl may bc executed in any uuinbcr of counterparts, eachof which, when executeei
and cielivered, shall bc aii oricuial, but such counterpazts shall togelher constitute but one and the
same.
SECT10N NO. 10: ASSI(7NV1EN1 ,
No YaM, m1y assign in Nvhele or part its interest'in lhis Agrecment witliout the 1ATitten approval of
the other 1'ARTY. • , ~
I'age 4 of 12
SECTTnN N0.11: COUNTY EMI'T.,OYEMS
T'hc COURT shall lure; assign; retain and discipline a,ll employees pcrforrning Serviees under khis
tlgreement accorduig to applicable coUeceive baz•gain.iu; agreements and applicable siate and fcderal laws and court rules uicluding but noE limited to CTR 29. '
The COURT agncES to meef and coiifer. Nvith the Cll'Y with respcct to staEf that is assigned to
prqvicie Services. Issucs of discipline or per_f.'orniance .;vill be specifically handlcd according to
COUR'policies.
SECTTQN N0.12: LI4,I31L1TY
Fnr the purpose of this Section, the terminolagy "COUNTY" shall also uiclude the "COUR'1'."
(a) 1'7ie CQi,JNTY shall i.ndemn_ify and hold harmless the CITY and its officers, agenCs, aaid
employees, from any anci all clai.ms, actions, suits, liability; loss, costs, espeiLSCS, and damages oF
an}° nature whatsoEVCr, by any rcason of or arising oiat of any negli ;ent act or onussiou of thc '
C()UNTY, it5 o(ficers, aaents aaid eniployees, relating to or arising out of performing Services
pursuant to ttus Agreement. Ln tYic even[ that aliy suit based upon such cla.an, action, loss, or
' dacnages is brought against the CI'TY, the CC)UN'11' shall dcfend the same al its sole cost and
_ eYpense; provided that the CITY reserves the riglit to participate iu sa.id suit if any pruiciple of
governmental or puUlic law is iuvolvcd; and if final jucignent in said suit be rendered against the
Cff Y; and its officen, agenl,, azld employees, or jointlp against the CI°l"Y anci the COUNT'Y and
t:lleir respective officcrs, agcnts, and employee.s, the COTJNITY sllall satisfy the sauie.
(b) 'I'he CITY shall 'uidemitify aud hold hannless the COUNTY anci iLS afTicers, a;ents, and
employees, fi-om any and all clairns; actions, suits, liability, loss, costs, espenses, and danages of
any nature whatsnever, by any reason of or arisuig out of.any negligent aet or omissicm of the CTTY,
its o£ficers, agents and cmployees, relaling to or aa-ising out of pelfoini_u~g Services ptirsuant to this
Agreernent. ,in the eveiit tbat auy suit based upon sueh clairn, action, los.s; or daailages is brought
against tlie C(7UNITY, the C.T'['Y shall tiefe:nd the same at its sole cost and expense; provided tthat
tlie COUNITY reserves the right to participate in said suit if any principle of governmental or public.
law is involvecl; and if fnal judgment in said suit be rendered against the COUN1'Y, and its
ofticers, agcnts, anci ernployee.s; hr jointly agai.nst the COUN'TY aud the Cl'fY and their respeclive
oFficers, agents, aud employees, ttiE CI'I'Y stiall satisfy the Same.
(c) Tf. the coi?iparative ❑eb,lieence of the Yarties and lheir of:ficers and employees is a cause of
such damage or injury, the liability, loss, cost, or cxpcnse shall be shareci between the ParEies ui proportion to their relakive degree of neJaigence and the right of indemnity shall apply to such
proportion.
(d) NVhere an officer or employee of a Party is acting tulder ttie dircction and control o:f. the okher
1'arty, the Party directing and con[rnlling the officer or employce in the activity ancVor omission
Page 5 of 12
giving rise to li.ability shall accept all liability -for the ottier Party's officer or employee's
negligence. . „
(e) F.ach Party's duty to indcmnify shall survive the teimination or expiratiotl ot' Qie Agreement.
(f) Tlie faregaing i.ndemnity is 5pecifically intended to constihrtc aNvaiver of each Party's iiuniunity
under Washington's Industrial Insuratice Act, chapter 51. 12CW, respectin ; the otller party oniy, and
oiily to the e-tent necessary to provide the iiulemniCed Party with a Fiill und complctc indemnity of
elaims rriadc by the indcmnitor's employees. `lhe PA:EZTLh-S acknow]edge that: t:hese Provisions
were specifically negotiated and agreed upvn by lhem. (g) The CUUNTY and the CI1'Y agrcE to either self uisiire or purchase polices of insurance
cuverinb the matters conttiti.ned 'ul this Ageemeiit wif.h cnverages o.F not less khan $5,000,000 per
occur.rence ~Nrith $5,000,000 aggregate limits including professional liability and auto liability
coverages.
S:E•C"C1:ON 1\TC). 13: RFI:.ATIQNSHTF' OF THF PARTITS
The PARTTFS intend that an independcnt contractor relatioriship tivill bc crcated by ttus Agreemcnt.
The COIJ*WI shall be an iudepeudeirt contractor alid not the atzent or employee of ihe CITY, that .
the C.T]'Y is iiiterested o»ly in the resulLs to be achieved anci that the right to c4ntrol the particular
IYianner, nnetYiod and rrrncans in which the services are pcifunned is solelywithui tlie discretion of
ttic COCIKI'. tlny aud all employees Nvho provide Seivices to the CITY under ti.is f1greement sliall :
be deemed employees solely of the COUR.T. The COURT shall be salely respcrosible f'or the
co»duct and actians of all employees uncier this Agreement and any liability that may attac;h thcreto.
Lil:ewise, no agcnt, etuployee, sei-vant or i-epresentative of the CTTY shall be deemed ta be w1
emPloyec, ageni, servant ar representativc of the C;UURT' or C(UUN 1`Y for any purpose.
S:I±,`C14.01N iN4. :14: MnnTi+iCATiQN
Tlus A.;reement.tvay be iiiodifeci i.n ,NTiting by inut:ual writren ;-~gi•eemenl oFthe PARTIES.
SFCTInN NO. 15: PROYERTY f1ND E(2lTli'M.EN I`
'I'he ownerslup of all property anci equipment utili•rrecl in cnnjunction %N7th providing the Services
shall. zemain with the original Uc%mer, unless spccifically and mutlaally agreed by the YAR'1'1L:S to this Agreement_
ST;C'TInN NO. 16: ALL VVRITINGS CUNTAINLD 1iERE1:NlM'llliYG L•1+!'.LCI'
This AgrECment contains teinis aid conditions agreed upnn by tlie .PAR:TTES_ The PAR.TTES agree
that there arc no ottier uiiderstandinES, oi-al or odierwise, re;ardiug the subject nlatfer o.f: this
Agreement, No chauges or additions to this AgreemenC shall be valid or binding upon the
Yt1R7V_-S uiiless such chanDe or addition is iu ,~v-iting, exeeuled by the PA.RTIF.S.
. J
Pagc6of12
f \
This Agreeine.nt shall be binding upon the PAR.T'IES hereto, tliEir sticcessors and i►.ssigns.
S:LCl'lON NO. 17: DTSPIITF R.F.SO:LUl lOv
Any diSpiite between the COUN'T'Y and CI'1"Y which cannot be resolved bcriween the COLJNTY
and Cl'I'Y Shall be suhject to a.rbitration. Lxcept as provided for. to the contrary hereiu, such disputc
sha.ll first bc reduced ta vv~-iting and considered by the COUNTY CEO and the CTTY Manager. Tf
the COUNTY CEO and the CITY Manager caiiliot resolve~ the dispirte it will bc submicteci ta
arbitration. The rrovisions of cha-pter 7.04 IZCW shall be applicable to wiy aa•bitcation proceeding.
The COUNTY a,ud the Cl'1"Y shall have the right ta designate one persoii each to act as an
arbitrator. "I'he two sel.ected arbittators shall tl1en jointly select a third arbilrator. The decision of
the arbitration panel shall be binaing on the PAR'TrCS and shall bc subjcct to judicial review &S
provided for in cfiapter 7.04 RC`V.
'I'he costs 41'lhe arbitration panel shall be equally split bet«een the PA,R'I'IFS.
The PARTLES aclaio«+ledge that the provisions of this section are nat applicable to the CO"lT1Zi.
GR 29 precllides the COUR.T i'rom delegatiilg any of its administrativc duties addressecl in that rule
to the legislative or executivc branchcs of governmenl_ The COLTRT ab ees, liowever, in tlie event
of a disputc ,~vith the CITY to nieet aaid i.n Dood faith attempt to resolve the dispute.
f.
SEC'1':CON NU. lti: VEIYUC S'TIPULATTON
T}us AgreeinEnt has been anci sh-all he consti-ued as havin; been made aud delivered within the
State of Washingtou aiid it is mutually tulclerstood anci agreed by eacli party tliai this Agreement
shall be gaverned by the Iaws of the State of \Vashington both as t4 inferpretativn a»d
performance. Airy action at law, siut in e,quity o1- judicial proceediag for the enforccmcnt of this
Agreemenl, or any prnvision hereto, shall be uistitLited only in couri:s of eompetent juristiiction
,%vitli.in Spokane Cotuity; Washington_ SEIC"I'IQ.N:NO.l.9: SEVEItA.I3ILITY ,
The PARTTFS agree that if any parts, terins or provisions of this Agreement ace held by the courts
to be illegal, the validity oF the reiiiaining pariions or provisions shall not bc afFeeteci ancl the rights
ana obligations of the PA1Z11E- S shall not be a1T'ecteci in regard co tlle remainder of the Agrecmcnt.
lf it sholild appear lhat any part, term or provi.sion of ttus Agreement is in conElici ~v71h any statulory
provision of the State of Washington, then the p:u-t, lerni or pravision thereof that tuay be in conflict
shall be deemed'uioperative and niill and void inso.Far a..~ it may be ul conflict ttierexitti and this
Agreement shall be deeined to rnodify to conforrn to such statutory Provision.
. i
i
Aage7nf12
SECTrON NO. zo: xEcoPM ~
A.ll publie records prepareci, ownecl, uscd or rctaincd by the COURT in conjunction NVrith providing
Services under the terms of tkus Agrceinent shall be deeuied COURT prnperty and shall be made
available to the CITY upon request by the CTTX Managel• subject lo the attorney client and attorney
wOrk product privilege.s set Forth in stahite, colu-t rulc or casc law. lhe COUTtT Nvill notify the
Cl1'Y of any public disclosure request iuider chapter 42.17 RCW{or copies nr viewing of such
records as Nvell as the CC)LTNTX'S xesponse thereto. ,
SECTION N(). 21: riEAllln'(GS
The section headings appearing in this Agreement havc becn ulsertcd solcly for the piu-pose of
conveniEnce and ready rcfcrencc. hi no way do they purport to, atld shall not be deemed to
defiue, liuut or extend the scope or uitznt of the sections to which they perta_in.
SEC'TTnN N4. 22: TTNIE QR ESSENCE OF ACyRECVIENT Time is ot' the essence of this tlgrecmcnt and in casc any Party fails to perform the obli;ations
on its part to be pecfonned at the Eiine fixed [-'or the perfprma-ne.e of' t11e respective obligation by
the terms of this flgreemcnt; the othcr Party may, at its elcction; hold the other Party liable for all
costs and damages caused by such delay. .
SF:CTiON N0. 23: i.7NCONTRQI..LAiiI.:F CIRC:IJRTSTANCFS/1MPQSSIBILITY
A dclay or interniptiou iii or failure- of perforuiance of all or a.uy pa.rt of this Agreement resulting froin Uncontrollable Circumsta»ces shall be deenied »ot a deiault under t:his Agreement.
A c1eLa.y or interruption i❑ or failure o.f. per..f.orniance of all ar any part pf:this Agreement resulting
l'~-arn any change in or new law, order, nile or rcgiilation of any uatLire wluch renders provicluig of
Scrvices ui accorciarice with the teniis of this Agreement legaily inipossible, and any other
circiunstances bcyond the control of the COUNTIr/COURT A.-luch render lenally impossihle the
performt►nce by the C(UUN'1'Y/CUUR'1° of its obligations undcr this tlereemcnt, shall be deemed
Li.ot a default under this Agreement.
SECTION N0. 24: FILllYG
`l'liis Ageement shall be filed by the COIJNTY Nvith such of6ce5 Ur agenr•iet a5 requirE.tl hy
chapter 39.34 RC`V. SLC"1'IOTT NO. 25: EI~'~CUTTON AND APPROVAI,
The I'AR.T1:ES warrant that the oFficers executing bclow have beeu duly autlioi•ized to acf for -uid
on behalf of the Parly i.'or purposes of c;cmt~~rming this Agrccmcnt ~
Page 8 oT 12
Sl!,C.l'lUiv NO. 26: INTTTAT11A!,S ,
~ J
The PARTfES recognize that revenue-reducing initiative(s) passed by the Noters of Washington
may substantial.ly r.educe loc,al operatuig rcNenue for the CTTX, COLNTY or botli PAf2`l"113-S. `1°he
YAK1"IES agree that it i.s necessary to have flcxibility to reciuce the contracted azuoulit(s) iu this
Agreemcnt in re.s~anse to budget constraints iesulting from the passage oi' revenue-reduciug
initaative(s). lf such ari evenl occu.rs, tlie PA.IZTrCS agree to negotiate in good faith lo achieve a
niutually ageeablc resolution in a timely fiasliion.
SECTION NO. 27. C;OlVLPL1AIVCE NN'ITH LAWS
The FATZTILS shall observe all lederal, stat:e ancl local laws, orduimices and regulations, to the
exteni that t:hey nlay be applicablc to the terrns cif this AgreemenC.
SECTIQN nTO. 28: niSCLA:CMM It
Except 1s othe►wvisc prpvided; this Agreement shall not be constnied in any maiuier tlhat would limit eitlier T'srty's
auihority or powers undcr laws. iN WIT-NT;;.SS `V111,?i2:COF, t}ie !'ACZ°1'I:L;S havc caused this Agreement to be executecl on
date ,uid year opposite their re-speelive 5igiiatures.
DATED: BOA12.17 OF CUUN"1`Y COMMISSIUNE.RS
OF SPOKANTE CUIJNfY, WASHING 1'ON
Nl1 L,_L,:if' D. IlAl.tEZ:ts, Chairman
A"1„1'EST:
CLERIC QF THF ROARD
TQiaia VffFT.,KF, Vice-Ctiaiiniaai .
17anicla Erickson MAR.K. RTCWARD, Coincnissioner
llAl'Lll: SF'OKANE COLTNTY
ll1S`1"ItIC;T/vf1.INTCIPAT., COUR.T
. Ry:
- its:
~ ; .
, Page 9 oC 12
. i
n ATF..n: CTTY OF SPOKt1NE VALLEY:
nIVrLST:
I)avid Mercier, City Manager .
Clu•istiue )3aiiibridgc; City Clcrk ~
APPROVLll t1S 1'O FURlvl UNII..Y:
Cary Y. Driskell, Deputy City Atlorney
.
Pagc 10 of 12 ` ~
EXHIIBI'T 1 .
~
Probalion Services shall include, but uot be luiuted to; case mwlagement as directed by the Spokaiic
Counly District Court t:or gross in.isdeiueaaior or nusdemeanor offenses constihrtuig a violation of a
stflte stanrte andlor of thc City's ordinances cUnimiltecl hy an adult Nvitbin Lhe City of Spokane
Valley.
Casc management includes the moniloring of cases i.n pre-trial status, providing supervision and
moniioring of sentenced offenders, atic1 supervision aud moiutoring of offcnders whosE cascs are on
a deferred statu.s. .
Mon.itoring includes ineeting withthc offcndcrs, revicuring the court's probation orders, consulting
kvilh various service providers anotll.er ci-inii.ual justice entities, ti-acki.ng criminal activity, aud
reFertal f4r apprc>priaie Serviceti.
Yrobation Services sliall also includc verification of an offenders' compliarice or non-compliar►ce to
COURT.
~
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t'agc l 1 of 12
E,X. H. IBTT 2
T'he COLTRT establishes probation fees ullder RCW 10.64.120. Tbese kees are i.mpc~seci upon all
iu.dividuals NWhose cases are assigned by COURT i:o receive Probai7on Services. "I'he fees are
collected from defendants placecl on probation. CiTY shall not pay CQi.NTY or COURT for any Probation Serviccs providcd by C;OU1Z`l' ttiroueh
ttie Court under tlie tettus of ttus Agreement. histead, the CITY agees tliat the COU[ZT, through
Spokaue Cou.nty Prnbation Service5 Dep;utment, may impose ana eallect those Fees deemecl
aPl-,)ropriaie hy COURT uncler RCW 10.64.120 from indiviciua-ls receiving probation services.
Additionally the C;i`1"Y aerees ttiat tlie C;UUR1'/COUNi'1'Y sliall retain aiiy and all fees collecteti
from uidividuals participating iu such program that are imposed during the tenu on this Ageement.
iu the event that this Agreement is terni.uiated or not renewed, the CTJ'Y agrees that any probation
service fee$ ultimaEely collected hy the CQURT or ether coIlecCion body thal were imposed during
thc tcrm of t}iis Agreeinent shall be riirned over to tlie COUN'1 Y/CUUltI .
Thc COUN'I'Y ancl CITY acknowleclgc that from January 1; 2005, through the datc(s) uf thc
eYecution of tlus Agreemeut, ttiey liad beeu usin; a differznt methodology to compensation the
COURT far proviciing Probatipn Servic;es io the CITY. Tha[ methoclology vvas sct forth in an
agreement entitled "liiterlocal Agreement for YroUatioii Sei-vices for the City of Spokane Valley
(April 1, 2003-December 31, 2004)," herei_na:fter referred to as khe "T.nterlocal taD eement,"
executed unciec Spokane Coually R.esolulic~n No. 2004-0042. That Tnlerlhe.al Agreement terminated `Decernber 31, 2004. Upon ternYination; the L(7UN'I'Y and C11Y agrced to contuiue to use the
sarne iilethodology to compensate the COURT for Probation ,Services unlil a new agreerneiat Nv-as
execuled.
Ac;cUrdingly, the CQIJiN'[Y and CITY agree lhal a.s lhe cia[e of•' this last signatory oi' this
Aereement; the new, methodology set forth herein shall supersede the niethodology witlv.n the
hiterlocal Agreement. -
Page 12 Uf 12 '
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 26, 2005 . • .
Item: Check all that apply: ❑ consent ❑ oid business ~ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: ' Administrative Report: Ordinance amending Secfion 4.08.19
Planned Unit Developments (PUDs) of the Spokane Valley Uniform
Development Code by repealing the requirement for direct access to
an arterial or collector.
GOVERNING LEGISLATION: RCW 36.70, Spokane Valley Ordinance 03-53
PREVIOUS COUNCIL ACTION TAKEN: City -Council adopted regulations relating the
Planned Unit Developments (PUDs) by O,rdinance
No. 04-446 on November 9, 2004.
BACKGROUND: The City Council adopted the Spokane County Comprehensive Plan pursuant
to Ordinance No. 03-52, subsequently adopting the Zoning Code of Spokane County as interim
development regulations for the new city (Ordinance 03-53).
Planned Unit Development (PUDs) are intended to provide flexibility in site design and
incentives, in order to allow for unique and innovative development which could not occur under
a strict interpretation of the zoning regulations. Typically the PUD should be used to provide
diversity in housing choices for cluster housing, townhouse, zero lot line and multi-family
development, often in combination with compatible commercial uses. PUDs should not be used
to circumvent legislatively approved minimum standards in conventional single family
subdivisions without providing tangible benefit to the community through design and the
provision of appropriate open space. To date, the PUD ordinance has been used exclusively for single family detached housing
developments. .
' The amendments approved by Council in 2004 which provided forthe design and construction
of streets to public street standards has corrected a significant problem experienced in Spokane
Valley. The requirement for direct access to an arterial or collector has been challenged.
A continuing weakness in the existing ordinance relates to requirements for open space
dedication. While bonus density may be claimed for improvements, there is no minimum
requirement if it is not. The open space tendered has not always been accessible, is usually
quite small, is unimproved without irrigation systems, landscaping or provided with play
equipment. It can become a maintenance burden for residents if left un-mowed or trash is
allowed to accumulate. It may be advisable to establish additional requirements for open space
dedication _
Two PUDs received approval in 2004 and two in 2005. The Belleville PUD was denied by the
Hearing Examiner for lack of direct access to an arterial or collector.
Two PUDs submitted prior to the adoption of the present regulations, including the Ponderosa
PUD, remain pending, while two are pending under the present rules. Both of the latter have
direct access to arterial/collector roads.- (Flora Meadows has access to Flora and South
TeRace takes access from Camahan).
Section 14.402.060 of the Interim Zoning Regulations provides amendments to the text of the
zoning regulations may be initiated by the Council, the Planning Commission or any interested
member of the public. The request shall be transmitted to the Planning Commission for public
Administrative Repart
Planned Unit Developments Page 2 of 2
hearing. Follovring the public hearing, the Planning Commission shall forward a recommendation to City Council for action.
A Determination of Non-Significance was issued on July 20, 2005 with comments due not later
than August 12, 2005 and a draft proposal was submitted to CTED and other agencies for their .
review on July 20, 2005.
OPTIONS: Direct a request to the Planning Commission to hold a public hearing on proposed
amendments or take no action.
RECOMMENDED ACTION OR MOTION: Pravide staff with direction and direct a request to the Planning Commission to hold a public hearing.
BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Marina Sukup, AICP, Community Development Director
ATTACHMENTS: '
Draft ordinance
~
ciTY or srQKkrTE vAT,LEY
sroKArrr coulvTY, wasIIIvGTON
O.RDINA~\`CE NO. ~
AN ORDWANCE OF TE[.F CITY OF SPOKAN-E VALLEY, ,
WAS14T\`GTON, Ai'viEND]NG U12DI'tNANCr No. 04-046 RELA7'1NG
I"O Pi,AN\°ED UN[T I)F.VELOPMENT (PUlls), BY RrPEAZ,ING
PROV.f.SIONS 12EC,ATING TQ TFI,F, RFQU[RFMENl FOR DIIZEC'T
ACCESS TO AIZT'ERIALS AN'T) COLl1ECTOKS; PROVIDING FQR
SEVERt1i3T[..TTY; r1i\T[) ESTABLISI3ING EFFGCTiVF, AA'L:C+. .
WI3E4 REAS, The I.ntcri.m Comprehensive I'lan adopted by thc City of Spnkane Valley
pursuant lo Ordinance 03-53, specifie,s dimensianal standiirds for residential arid non-residential
development; and
VVTIF.:RFAS, the Comprehensive Plan Goal rD.5a is to "[p]rovide consistent, fair and
timely regulations that are fleYible, responsive and effective" and
WHLiiZEAS, Interim Cornprehensive Plan Goal UL.3 is to "[c]ncourage eaemplary
develoninents by provicling for flexibility and innovaCive desigm througli pianricd unil
commerciaVindustrial and residential develapments"; and
VVHE,REAS, Interiin Comprehensive Flan Policy UI..3.1 through UL33 encourage
flexiblc regulations and i.ncentives; and
WfIEitCAS, there eaist geographic areas within the City of Spokane Valley whic}i
would benefit &em more flexibility in ordcr to preserve and protect setisitive envirnnmental
resources;and , .
WHERE AS, dhe devclopment of Mixed-Use and Urban Acd:iWity Centers identificd in tlle
Interirn Comprehensivc 1'liul require tlexibiliry for succes5ful design and implementation; and
WIIEREAS, the proposed development rcgulacions must be subrriitted tn the
Washington nepartment af Community Trade and .F_conomic Developrncnt pursuant to WAC
365-195-620; and
NOW, THE1tEFO1tE, the City Council of the Cit}r of Spokane Valley, VVashington, do
ordain as follows:
Section l. Section 4.08.19 of the City of Spokane Va11ey's lnterim Zoning regulations is hereby
ame»ded tq reaci as follows:
Section 4.0$.19
Planned Unit Development Overiay 7..one
' Seetion 4.08.19.01 Yurnose and Intent
The purposc of the 1'lanned Unit Development Zone is to establish a prdcess to foster creative,
efficient, and comprehensive design af site dcvelopment. "1'he overlay zone is to be used in
F--` conjunction with other loning classif cation exeept the Minina (MZ) zone. `I'hesc regulatinns
provide flcxibility in site design and offer ineentives in order to:
1
1. Encourage inn4vative design and the creation of permanenl open space. ~
2. I'reserve and enllance special site features.
3. Encourage the conservation of natural features, wildlife habitat, and critical areas. ~
4. racilieate the development of mixed-use projects.
5. Encoursge the development of street, pedestrian and bicycle patlis thaC coniribute to a syst:em
of ful ly connectcd routes.
6. Facilita/e the economieal and adequate provision of public services. 7. 1'rovide for diverse and convenient recreati4nal opportiunities.
8. Provide a vsriety of environments for living, wrorking, and recreation.
SecNon 4.08.19.02 Anplicalinns and Process
1. Planned unit clevelopments shall be initiated by the owner(s) of all property iiivolved, if under
one nwnership, or by joint application of all owners having tille to all the prnperty i.n the area
proposed for plitnned unit development.
2. The planned unit development process entails a prcliininary and final phase.-, as follows:
a. "Che preliminaiy phase examines the plitnned unit development plan for compliance widi
the rcquirements ofttie zone. The prelimina►y planned unit developmenC is considered
through a public hearing before the Mearing Examiner. Once approved by the Hei►ring
Fxa►niner, the planned unit developmcnt is A binding plan that defines the concept of the
.
development and uses to be, allowed. The planned unit development approval is valid for ~ I
a 5-year period, which may be extended by aperiod no[ to e;ceced tw•elve months by ~ J
•submitting a time cxtension request to the Dep3rtment. Any extension of lime ►nust be
requested by the applicant, in writing, bcFore expiration of the original apprnval, stating
specific reasons for such a request.
b. The final'pla.nned unit developmenC plan may be approved aclministratively, to dcterrnine if
all stsnda.rds, requieements, <<.nd conditions of preliminary approval have bccn met.
Section 4.08.1.9.03 1'rcliminarv Planned Unit Develonments -
The preliniinary planned unit developmcnt shall have a site clevelopment pliLn, ineluditlo, but not
limited to, the following:
1. The exact boundaries and legal description of the propcrty to be developed.
2. The namc of the proposecl planned unit developrnent. . 3. Uate, north arrow, and scale of the drawing.
4. Names, addre:sses, and telephone numbers of the owner(s), applicauit(s), eng'►neer, and
surveyor. -
5. "fhe general location of a11 proposed imprnvements that are to be constructed on the land, .
including, but not limited to, al] residential and nonresidential struceures, building heights,
recreationa] facilities, walls, fences, refuse area.s, streets, walks and public transit facilities.
6. Setbacks ta the properCy line, roadways, and the planned unit dewelopment perimeter.
~
7. Location of pedestrian and bicycle circulatian systems.
2
~ .
~8. Common open spaces showing size aild fimctions uppn completion. ~
9. A description of the rnediod of ownership and responsibility for maintenance oEall common ~
npen space and private streets.
10. The location and dimension of off-street parki.ng facilities, public and private, inclucling
transit facilities for noilresidential uses.
11. Location aiid size nf all public and semipublic sites if applicable (i.e., schools, churchc•s,
parks, plazas, etc.).
12. A tabulation of densities wiChi.n each project area, phase or sector.
13: If applicable, a subdivisio» rnap showing 13nd divisions. The prcliminary and final .
subdivision map shall comply wich the county subdivision ordinance anci statc subdivision
regulations. 14. A proposed phasirig and/or timing schedulc.
15.1`opographical map nf existing terrain at a mini.mum two font contour level; including 100-
year f:lood plains identified under the National Fload lnsurance program.
16. Natural features tn be retained, such as nat:ural slopes, stands of trees, etc.
17. All critical areas as defined i.n the Comprehensive Plan.
Section 4.08.19.04 Final 1'lsinnecl Unit Devclopmenls
1. Prior to expiratian of the preliminary planned unit develnpment, approval of a final planned
unit development plan is required. Approval of the final planned unit development shall be .
adminish-alive. A final planned unit development diEfers from die preliminary planned unit .
development in the amounC of detailed infnrmation provided. In adclition to all of the
information required for a preliminary plannecl unit d6velopment, the final planne;d unit
development plan shall include the follnwing itcros. a. Apprqved road plans.
b. Approved drainage system plans.
c. Typical building foblprints. .
d. A tabulatiqn of tlie percentage of cocal buildi.ng coveragc in thE clevelopment.
e. A schematic landscaping plan indicating the type and the size of plant material to be used, and the method for providing permanent rnaintenance to all planted areas and open
spaces.
2. Any planned unit developmetit nnt finalized before the expiration of the preliminary planned
unit development approval shall become void, unless <t I:ime extension is granted by the
Director of Community DevelopmenC. Construction shall not commence until a planned unie
development Iias been given final appmval:
Section 4.08.19.05 Phased Planned 'Unit Developments
1. t1 planned unit clevelopment may be developeci in nhases, subject to an approvud phasing
schedule. All construction and improvemcnts not cpmpleted wiThi.n five (5)_years of approval
of the phasecl final planned unit development arE subject to compliance with updated City
Standards through a time extension action. Any planned unit development «fiere construclion
3
. ~
has not commenced before expiration of the f inal pliinned unit clevelopmenC approval shall
become vroid.
2. Each phase of the proposed developmenl must contain the required parking spaces, common ~
open space, ingrress, egress and transportation circulation landscape, and utility areas ~
necessacy to sustain t.hat phase as an independent tlevelopment, in the event that the
remaining property is not developcd.
Section 4.0$.19.06 R'lodifications 1. The Hearing Esaminer may require moclifications to the application fnr a planned unit
development to ensure that the purpose and intent of this ch3pter is accomplished.
2. A substantial modification to the approved preliminary or f.inal planned unit developrnent plan
shall nnly be approved thrnugh a chanSe of condition application pracess. All modifications .
which are not minor shall he considered substantial. 3. A minor maclifiicatinn to the preli.minaryo ur final planned unit development plan may be approved adminislYatively. Mi.nor modifications shttll hc consistent with dle following
requirements: a. The modiGcation sh<ill be limiled to tninor shifting of the location nf buildings, proposed
streets, utility easements, or common open spacc. .
b. The modification shzll not:
i. Enlarge the boundtv'ies of the approveci planned unit clevelopment plan.
ii. Change the approved uses.
iii. Change the general locaCion or amount of land clevoted to a specific land use.
iv. Tncrease the residc-ntia) densities,
' Section 4.08.19.07 Permitted Uses ~ Used allowed in a planned unit development include those uses allowed iu the underly'tng zone(s)
and thcase accessory uses nnd structures ordinarily associated with a permitted use.
Sectiou 4.08.19.08 Dcveloqment Stxndards
Prior to the issuance of a building permit, evidence of compliance with provisions of this c}hapter,
when applicable, sha11 be provided to tlie Division.
Seetioii 4.08.19.09 llensitv
1. The total units permitted in a planned utiit developrnent shall bc deterniined as follows.
a. In any planned unit development, the number of dwelling units per acre of Iand shall not
exceecl that which is permitteci by the underlyine zone(s), except as approved for density
bonus by the Hearing hlxaminer subject to the following procedures. However, this does ,
not preclude an applicant from transferring densit}, from one portion of the developtnent
to another portion of the development, so lono as the total project does not exceed the
maxintum density of all zoning classifications included witllin the project boundary.
Resiclential density shall be determined by the following formula:
4
` ~
Net Marimum number of Density ~
Development :c units per acre allo«<ed in + Bonus - PermitCeclTot~~l Units ~
Factor . underlyi.ng zone Earned
b. The net development factor is the acreage ofthc planned unit development area minus the
area set aside for, or existing in, any of the following:
i. . Schools.
ii. Commercial andlor indusb•ial uses. iii. Single-family residentisl platted areas, if determining net development factor for the
multifamily porlion of a mixed single-family, multifamily development. . ,
iv. Natural water bodies, including lalces, streams, swamps, marshes, and bogs which are
not incorporated in dhe commo» open space plan of the planned unit developrnent.
v. 75% of areas having slopes that exceecl 40%.
vi. E'ublic or private streets.
2..13onus Density: The following units per acre may be cumulatively carned as adciitional density
tn the maximum base unit density of the uncierlying zone. •
a. Common Open Space.
i. 0.3 unit-per-acre bonus if at least 50% of the dry; common open space has a slope oF
~ 10% or less.
ii. 0.5 unit-per-acre bonus if sioniticajit rccreation areas are developed and equipped with
at leasi 2 of the follnwing feattu•es: hard surf:3c.e biking, hi.kinb or walking trails
conne,cting the entire dcvelopment; improved playfields, sport courts; swimming or
wadiog pool; or children's play areas that incorporatc play sL'ructures/equipment and are
at least 10,000 squarE fcet in size.
b. Fnvironmental Concern. .
i. 0.3 unit-per-aere bonus if general puUlic access is provided lo lake or river, to trails, 0.1
unit-per-acre bonus; to scenic vieNvpoint, 0.1 unit-per-acre bonus.
ii. 1.0 unit-per-acre b4nus if 40% or more of the existing, disease-free trees over 10
inches in diameter, iire retained on the site. Tree diameter shall be measured at 6 feet .
above the ground. This honus shal] only apply in forested areas where the density of the
above-dcscribed trees is-equal or greater than 10 trees pcr acre. '1'he health of the trees
shall be certifted by a licensed arborist.
c. Intemal Circula[ion and Parking.
i-0.2 unit-per-acre bonus if nonresidential park'tng; areas are kept small (10 to 20 spaces
in a group) and interspersed with landscaping, or provicled wil'.hi.n or under main
buildinos,
ii. 1.0 unit-per-acre bonus for an intereori-necteci roadwzry system widiout cul-dc-sacs.
iii. 0.5 unit-per-acre bonus for an un-gated development allowi.ng through access to dhe
` 'public. .
5
~
. d. Ptiblic Servicc and Faciliry Availability. .
i. 03 ) unii:-per-acre banus if public transit is available within- %-mile walking distance of ~
the majarity of dwelling units and oflic;es. The walking route shall be hard-surfaced and
accessible, ancl may require an off-site sidewal}Jpathway.
ii. 0.2 unit=per-acre bonus if off-site convenience shoppinb faciliCie,S arc Funccionall_y
accessible within re.a,.~onable walking distance (approtimately '/4-mile). 1"he walking
route shall be hard-surPaced and acc:essiblc, and may require an off-site
siclewallJpathway.
iii. 0.5 unit-per-acre bonus if special facilities for public transit are ineorporated into dhe
desi~n and approved by Che STt~_(e.b., sheltered, lig}ited waiting/loading facilities,
including benchcs and pai•k-aiid-ride spaces). iv. 0.2 / acre for school bus loading shelters approved by the schnnl district.
Sectiou 4.0819.10 Parking, Signage, and Lanclscapinb Standards Parking, signage and
landst;aping sCandards shall !ae as provided in chapter 14.802, Off-Street 1'arking and Loading
Stajidards; chapter 14.804, Signage Stxincl;3rds; and chaptcr 14.806, Landscaping and Screening
Standa.rcJs. • ;Section 4.08.19.11 StorHge Standards All storaae i.n the plarined urait devcloprneiit zone shall be
within a closecl builcfing, except for the storage of retail products tliat are for sale or rent, «fiich
may bc stored outdqors during business liours only Outdonr storabe of retail produets shall not be
within any required front or side yard, nor in any public strcet or road right-of=way.
~
Section 4.08.1.9.12 Refuse Storage All outdoor trash, garbage and refuse storage areas shall be
screened on all sides frnm public view and, aL a minimum, bc encloscd with a5'/a-foot-high
conerete bloek, ma,sonry wall, or sight-obscuring fence vvith a sight-obscuring gate for access.
Single-Family and duplex resiclence.s are exernpted from this provision.
Section 4.0$.19.131V.I.echanical Equipmecit All rooftop mechanical equipment shall be screened .
from adjacent roadways and properties, so as not to be visiblc by persons stanciing aC Chc propcrty
line. ,
Section 4.08.19.14 Utilities AlJ utilities shall bc undergr4und.
Section 4.0$.19.15 Additional Rcquircaicnts 1. A.I1 streets shall meet or exceed the current design and construction standards for public
streets adopted by the City of Spokane Valley, as they may be amendecf from time to time. -
_ 2. Al) areas which are to be occupied or traveled over by motor vehicles shall be paved.
3. No proposed street shall impede the current or future development of any arterial or collectpr
identificd on the Arterial Road 1'lan. ll ur 4rtis sw..u i,.,,.e a:..~~~~esr „des,g..,,,ed .„no...,..
~
. C
, V
OA
4. rnergy efficient; street lights shall be located at the entxance ef the development and at each ~
interseetion. 1"he lig!►ts shall be o«med and maintained by the hnmeowners' association or local ~
electric utility. ~
5. Maintenance of Private Strects ancl Commnn Areas. '
a. fZesidential developmenis. A homeowners' association shaU be created pursuant
to R.CW Chapter 64.38. 1'he association shall be created for the purpose of managing and maintaining private streets, common areas, and other
improverncnts not ot:hercvise nNvned by individual lot owners, and any other
lawftil purpose allowed under RCW Chapter 64.38.
b. Nonresidential developments. An associatian or other le.gal entity shall be createcl
pursuant to the laws of the State of Washington fnr the purpose of managing and
maintainins private streets, common Fureas, and othcr improvemenls not otherwise
owned by individual lol' o,,vners; and any otlier lavvful purpose.
c. Declaration of Covenants, Conctitions and Restrictions sliall be recorded with the
Spoka.ne County Auditor for all planncd unit dcvelopments containing private
streets flnd/or cQmmon areas._The 17eclaration of Covenants, Conditions and
R.estrictians shall incltide the following provisions:
i. Repair and Maintenance Ri~;hls antl I7uties nf Association: The Assdciation shall maintain, repair and replace all parts
of the cqmmon arca including private streets, drainage
systems, vid retention ponds or similar drainagc facilities, or
shaU contract for such mainlenanee, repair and replacement
to such areas are maintained in good eondition anci function ,
. . for their intended use. ii. Maintenance of Private Stxeets: The private streets, as
clesigned and approved by dhe City of Spokanc Valley, hiive
been Qr are being consfructed For the purpose of providing
ingress and egress and pedestrian access to the property. The
City of Spokvie Valley has no obligation to maintain, repair
or reconstruet the private streets. The Associatioii is
respnnsible for repairs and maintcriancc. The Assaciation
shall mairitain the private streets in reasonable conforniance
with the spproved privzte road plals o►i file with die City oF
Snokzne Valley. .
iii. Dissnlution of Association: "1'he Assaciation may bc
di5solved only if ownership and maintcnance responsibility
of comrnon areas, common arca roadways, and drainage
conlrol features is assumed by a governmental entity wil:h
the authority to asswne such qwncrship and upon written
acceptance of the samc by the governmental entity. It is not
the policy of the City of Spokane Valley to assume owmership of cnmmon areas; private streets or other common
area improvements.
iv. Enforcement: 1'he Board, any Otvner, and any governmental
or quasi-govern.rncntal agency or municipality having
' jurisdiction over the Project shall have the right to enforce,
by any proceedino at laNv or in et{uity, all restrictions,
7
and ch~~r ~es now
conciitioi~ ~S, cpvenants, res ~ erv~itions, liens,
or hereaRer imposed in the Declaration, and all such action
shall be entitled to recover cnst and reasonable attorneys fees ~
a,s ordered by the Court. ~
v. Reserve :E'una: The Association shall e:cercise good faitli aid ~
best efforts to maint:ain a Reseeve Fund for the maintenance
of privatc streets and other improvements such as common
greenbelts, security station structures and cquipment, and
cither i.nfra.structure. This Reserve T'und should not be co-
mingled with any Qther association funci. The haltuice of the fund should be equal lo the total replacement cost of the
private slreets and other improvements divided by the
avcraje life espectancy of thosc improvements times the tige
of the imprnvements. .
vi. rlceess Rcquired: Emergency vehicles utility personnel, the
U.S. Postal Service, and g4vernmental employees i.n
connection widi their offeial dutics sliall have access to the
, plained unil' developmcnt
6. Drainage improvements shall be designed, constructed and maintained in accordance with the
current Spokane Valley Stqrm VVater IvTanagement Standards, as dley inay be atnendecl from tirne
eo timE.
7. Pedestrian Circulatinn Facilities. Wit}lin planned unit development projects, pedestrian ,
circuilation facilitics serving each iuiit shall be provicled on both sides of the sh-eet or private road
;inci shall be:
a. Harci-surfaced with asphalt or concrete. tlsphalt walkNvays shall be only aIlowecl when
physically separatecl by a minicnum of T from the vehiele roadway. Alternative hard
surface rnaterial may be usecl when approved by the 1'ublic NVarks ]aepartment. Sidewalks
separated by less than 3' from the roadway shall have a vertical cu.rb sepimating sidewalk
from roadway. Walkways shall meet accessibility standards.
b. Functionally and safely convenient to each dwclling uriit served;
e. Functionally and safely convenient to schoAls and to industrial, eoclulieroial, recrealional and utility areas within or acljacent to the project;
tl. Sufficiently wide (minimum of six [6] feet for commercial area.s ancl five (5] feet for
. re.si(lential are.as) to acconunodate polential use;
e. C.-ocated and desi;med in accordance with approval .from the City of Spokane Valley
Section 4.08.1).161'tcquiretl Open Space
1. Requircd Open Space: A minimum of 10% of the total area of the planncd unit development
shall be designated and maintained as common'open space. Requircd landscape areas and storm
water facilities shall not be used in the calculation ofopen spaee. _ 2. 'I'vpes of Open Space: l...and dedicated for open space should be usable for either grcenbelts
that serve as a buffer between land uscs, using eaisting vregetation ancl new plant materials, acrive
or passive recreational aetiviCies, or fAr protecting environmentall.Y sensitive areas or critical
areas. Unusable open space includes the design of arcas that do not meet the intent and purpose of
this chapter, such as open space areas that are not accessible to residents of the development, or 8 -
do not function for aelivcJpassive recreaeion or do uot cnnserve wildlife habieat or odier natural ~
' features. ~
3. Ivlaintenance and Ownership of Cominon _O_pen Spacc: The applicant s}iall choose 1 or any ~
combinaCion of the follovving metliods of acfm.i.nistering common open space:
a. Dedication oFcommon npen space to the City, whieh is subject to formal City
acceptanee; or
b. Establishment of an association nr nonprofit corporation of all property owners or
corporations wit}iin the project area to ensuue owmership of and responsibility for
perpctual maintenancc of nll common open space.
4. Truisfer of Ownership. Where dedicat'ion to dhe public or a homeowners' association is
proposed requirecl irnprovements shall be complEteci prior to any transfer of o-vrnership. Where
irnprovements are not completed in accordance with 2hese requircrnents, building permits andlor
approval of permitted struclures may be witihheld upon nntifcation to the Builcling Official by the
Community Development Director, pending completian of said impravements.
5. Phasin~ All common spaces, as well as public and recreational facililies, shall be speciFcally
. included in the pliasing schedule and be constructcd.and fully improved by the applicant at an
eyuivalent or geater rat:e than the construction of structiires.
Sectic►n 2. Section 4.15.1 of the Spokane Valley Uniform laevelopment Codc is hereby
arncrided to add the dirnensional slindards for residential PUDs as shown on Attachmerit "A"
made a part hcreof for all purposes.
Seetion 3. Chapter 14.704 E'lanned Unit Develnpment Overlay Zone of tlie [nterim
ZoninD CQde is hereby repealed.
Section 4. Severabililv. 1f any sectinn, sentcnce, clause or phrase of this orctinance
shall be held to be imralid or unconstitt►tional by a c.ourt of campetent jurisdiction, such invalidity
ar unconstitutionaliCy shall not affect the validity or constitutionality of any other seccion,
. sentence, clause or phrase ofthis ordinance. .
Section 5. EffecCivc Date. This Ortlinance shall be in fuU force and cffcct on the
official diite of incorporation provided publieation of this Orclinance Qr a summary thereof occurs
in the nfficial newspaper of the City as provided by law.
YASSFIa by thc Cicy Council this dny of , 2005.
Didna Wilhite, Mayor
ATTEST:
Christine Bainbridge, City Cterk ,
Approved as tn I±orm: ,
Cary P. Driskell, Deputy City Attorney
Date of Yublication:
- , Effective Taate:
9
Section 4.15.1 Residential Zone Dimensional Standards
UR-3.5UR 7(3)i1) UR 12(3)(1) UR 22 (3XI)
_ 12esiden►ial,:
Single Single MutG- Single Multi- Single Multi- ,'~.P.UDs~3~~~~
Famii Du lex FamiY i7u lex farnil Famif Du !ex famil Famil Du lex famil '
Lot
Area/Dwelling '
Unit 10,00~0 20,000 6,000 11,000 15,000 4,200 5,000 6,000 1,600 3,200 6,000 "`•1 600 Lot Fronta e 80 80 65 90 10o 50 50 60 20 40 60
`~:3U -
Lot De th 80 80 100 80 80 100 50 `
Front Yard ~ ~ ~
.15~5j.: `
' E Setback 15(2j 15~) 15~' 15(21 15(Z) 15j2) 1542) 15~) 15(2) 15~) 15(2i
E Garage ; - :
Setba s) 2012j 20(21 20(2) 2a~2) 20M 20(2) 20t21 20(2) 2012) 20cz> 20(2) 20~5~:';,:
~ Rear Yard ' ~
Setback20 20 20 20 15 20 20 15 20 20 15 .15~i.r~:.
Side Yard Setback 14)(51~) 5 5 5 5 5 5 5 5 5 5 5 -'5
Side Yard
Setback (flanking ' j
Street ~s~ 15~) 15{23 15ta) 15~~ 15(2) 15(2) 15t2) 15{1) 15(2) 15m 15(2) 1 d Open Sp3ce • .ua~rea Ss:
•
Density ; Zone+ =
OUlAcre 4.35 4.35 7 7 7 12 12 12 22 22 22 Bonus
E
:3 Lot Covera e 50.0% 50.0% 55.0% 55.0% 55.0% 60A°Yo 60.0% 60.0% 65.0% 65.0~0 65.0% 60:0% _
X Building Height ' ' • .
f° in feet 35 35 35 35 35 40 40 40 50 50 50 _Zone -
, Building Height
in stories 2'z 2Y~ 2Yz 2~/2 3 3 3 4 4 4 <.~=~Zone
~ "Clear viev' Triangle required _
(2) Measured from property line outside border easement, if any
Zero setbacks afong rear and/or one side are allowed provided that a 5'-0° consUuction and maintenance easement(s) is recorded with the
Spokane County Auditor priar to issuance of a building permit. Minimum rear yard setbacks on zero lot line configuration shall not be less
~3)
fhan fifty (54) feet or the sum of the rear yards required by the underiying zone, whicnever is greater.
,q
(4) 'Minimum side yarct setbacks beiween dwvelling units and adjaoent lots shall not be less than 10 feet an the side opposite the zero in a zero
lot line configuration '
Institutional and Office uses have the same setback as residential uses in zones where permitted. Attached garages loading from the side ~
may have the same setback as a princapal structure.
(e) Permitted accessorv structures shall maintain a five foot (5'-0°1 side and rear vard setback ATTACHMENT "A" ~
00
SP61kan.00
e ~ ;,olOValley
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99106
• . 509.921.1000 ♦ Fax: 569.921.1008 ♦ cityhall@spokanevalley.org
Memorandum
To: David Mercier, City Manager, and Members of Council
From: Nina Regor, Deputy Ciry Manager
Date: July 26, 2005
Re: Monthly Report - Summary of June 2005 Activities
OperaNtms
• Recriiitnrents. There are a number of vacant and new positioiis. Following is ttie
recruitment stanis of each position.
A~ siti ,t .S71,
us
AGGOL1t1Ci1I1tIE3l1CIa4) A succcssf1 c:anclidat ~vas n~t found a~ier reo~ il iit~ ihc itaon in
curti; 11tyA revie%<<iin 2vSiGi n neeel .
Accountiii Manar*er The City extended an offer to.Brad Johnson. We be ~an on June 27.
l~.tiministr•ati~~e A. sisl:anC Carn(i«e c.Ro erts ~iceep eef t1~e p~sition ~i Administr•aive Assistant
~
to he DePut_y- C«it~f tilay~a~;er. She l~e;an .i~ar e~S.
~ KatiYTummings aM~za tt~tc ~usihioii as Adrpinistraliue Assis apt f~~t
Cr: erl'lace. S•he. ~ril'1 m~ve fi• m he•r tustin~ position as a Errnic
Sj~L~ial'ist to her ne~~ ti~n on .l~ul,y 2' 8_Thc Gity is consiclering
o ti nz Cor th oater gyssi, au'.
Building Permit Kari Kurtz has accepted a position as I3uilding Perniit Spccialist and is
Specialist scheduled to being in early July. References arc being checked for the
Builcli.ng I'ennit S ecialist osition vacated by Kathy Cummin Is.
~ ui~lc~in, his ec t_ J~i,y E riss~rc~ ac =e: teci the a. it:n~is a E3u-ilcii«~ Ir_tspe~l~r I~t. 1-1 . is
srs eduled t~ he~in c~a 1ii~~ist 1. [3arr;f ei fil~en has sul,arni e.el liis
letter ~'rr;signarion. The tyil_ is revie«<in rec>i aus a1'icatioi~s.
City Attorncy First review of applications began June 13. Reception with Sr.
. Management and City Council scheduled for Ju1y 14. Select candidate
- interviews scheduled for July 15.
Code B'ill SclMul ,z ac;cep ed di e 00 in and hegan un '8.
E~af'rc~,mr.n UO f~icer
Human Resources A position description has Ueen created and an RCA is scheduled to go
Analyst before lhe Cotmcil July 26. .
l~f:aint4na~~e;e 1orker Currently recruiGu~~ I'~r Center'la~e a-inleuai~ce Wor
' ~•e~~i.u+~v oF1t _ ficati~fi, scheci l~d f~r ul}' 1S.
Plans Examiner Nik Beiitley accepted the position as Plans Fxaminer and moved from
his revious osiiion, as a l3uilding Ins ector II, on July 1.
Publie: f~rmati~~n Wa roll~~clle ]3fitnc:h has acceptea th positr - u anc~ e an Q.n Juu 27.
• icee
i Storm~~~ater A~tron Claiy has qccepted die position and began on June 20.
' ~ngincering Tecllnician
Deputy City Managcr i'Ionthly Report-June, continued
,Tuly 26, 2005
Page 2 of 2
Web Site ~
Web Site Sunrnrary -lYlont/i oJJufre 2005
Uai ue Uscr Sessions • 23,399
To Fivc Pa cs Vicwcd*
EniPloynient . 4,340
GISIMa s 738
Commuiuty Develo ment 557
De artments • 543
Council Agendas & Minutcs 475 .
To Five "Referrcr" Web Sites
S. okane Count - Jobs 491
S okane Councy - Gov't Em lo ment . 307
S nkane Valle Online 261
Municipal Research and Services Center (MI2SC) 195
MSN ' 89
*Nnte: lYumbers reflect full or majority weeks of the month.
. ~
i
Spokan.e
Vu,l.le
y 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 '
509.921.1000 ♦ Fax: 509.921.1008 ♦
, cityhall@spokanevalley.org
Memorandum
To: Dave Mercier, City Manager ,
From: Ken Thompson, Finance Director
CC: Nina Regor, Deputy City Manager
Date: July 12, 2005 . .
Re: Monthiy Report
Finance employees worked in the following areas during the montli of June.
Office of manamement & budget A-87 cost allocat:ion plan
Fiiianeial ConsulCing SoluCions Group of Redmond, Wa,,~hinglon started work in June to prcpare this
plan. Onee completed, this plan will allow the ciCy to recover overhead cnsts from &TanCs. °1'lie plan will also prAVide information thitt will be helpful in calculating our costs for providing_scrvices lo
`devclopers ancl ciCy enterprise fiinds. 13udget vlriance/invcstmenl repores "
R.eports shoNving a comparison of fund revcnues ancl expenditures to our 2005 amended budget, at
Junc 30, 2005, t►re attached. If revenues and eYpenditures flowed to the city Equally over hwelvC
months, we would expect co see SO°/u in the right-hand column. Revenues and eYpcndiCures do not
flow equally in hwelve monthly instiillments to the cityso the percenCages appearing in the right hand eolumn will often be skewed. Wc also accrue most January revenue and eapenditureS into the prior
year's records so that revenues for the yeAr arc mrttehed against expenditures for the same }rear.
pverall, expenditures wid revenues arc in line with our amended budget.
The, inve5tment report at June 30, 2005 is alsn attached. As vve builcf reserves oitr cash and invcsement
balances increase which genemtes rnore investment income.
Financial policies
We are reviewing financi.il pnlicies considered by the .Hi.nance Committee in 2003. We have a few
suggested changes that will be brought fonvard latcr lhis month. We also h3ve a few new liolicics fnr
review by the rinance Committee. Oncc finalized, Uiese pol.icics will be forwardetl to the full city
counci l. 2006 budgct preparation
Department.s hlve submitted their proposctl 2006 budgets to ri.nanee. July will bc spent reviewina,
coordinating ancl fnalizing these proposals. The City Council will begin their revicw of the proposed
budget in August. Budget hearings will takc plaee on August 23, October 11 and October 25.
~
City of Spokane Valley 'General Fund \ J
Budget Variance Report
For the Period June 30, 2005
Amended
8udget June YTD Unrealized Percent
' 2005 Revenues Revenues Revenue f2ealized
General Fund Revenues:
Unrestricted Fund Balance $ 3,784,250 $ - $ 4,493,460 $ 118.74%
Property Tax 10,055,316 1,204,390 5,083,825 4,971,491 50.56 '
Sales Tax 13,998,000 1,306,177 6,455,135 7,542,865 46.11
Gambling Tax 800,000 28,887 264,243 535,757 33.03 4
Leasehold Excise Tax 5,000 . 64 856 4,144 17.12
Franchise Fees/Business Licew 650,000 3,466 195,804 454,196 30.12 4
State Shared Revenues 1,121,709 171,351 469,780 651,929 41.88
Planning & Building Fees 1,863,000 245,315 1,241,696 621,304 66.65 14
Fines and Forfeitures 1,200,000 95,921 562,002 637,998 46.83
Recreation Program Fees 170,000 15,653 69,620 100,380 40.95
Investment Interest 36,000 23,334 80,200 . (44,200) 222.78
Operating7ransfers . 207,140 - - 207,140 - 11
$ 33,890,415 3,094,558 $ 18,916,622 $ 15,683,003 55.82
Amended
Budget June YTD Unrealized Percent
2005 Expenditures Expenditures Exoenditures Realized
General Fund Expenditures:
Legislative Branch $ 288,226' 3 15,722 $ 126,967 $ 161,259 44.05%
Executive & Legislative SuppoR 442,867 33,148 176,803 266,064 39.92 -
Public Safety 15,909,424 1,247,212 7,339,099 8,570,325 46.13
Operations & Administrative Svc 1,294,601 81,130 402,467 892,134 31.09
Public Works 800,490 80,732 365,541 434,949 45.66
Planning & Community Dev, 1,729,315 147,850 696,591 1,032,724 40.28
Library Services 2,270,000 - 1,088,089 1,181,911 47.93
Parks & Recreation 1,959,186 107,878 472,084 _ 1,487,102 24.10
General Government . 9,136,306 1,384,338 1,865,644 7,330,662 20.29 16
S 33,890,415 S 3,098,010 $ 12,533,285 $ 21,357,130 36.98°r6
• \
711412005 937ArvG
City of Spokane Valley
. Other Funds .
~ Budget Variance Report
f
%For the Poriod June 30, 2005
Amended
BUdgat Jurre YTD Unrealiae,d Percent
m Revanues Revenues Revancre Realized
Other Funds Revenues:
Street Fund S 5,803,156 8 103,435 S 528,481 S 5,273,677 9.112916
Arterial SireBi Fltnd 1,039,003 48,245 231,447 854,558 21.31
TraFlsond I'aths 17,900 19 100 17,800 0.56 2
H9tel!ldOlGl Fund 437,827 29,444 124,155 363,672 28.36
Debt Servfce - LTGO 03 582,835 - 203,918 373,917 35.85
Capital ProJeUS Fund 2,105,804 125,143 476,037 1,829,887 2260
Special Capitnl ProJeds Fund 1,9f2,4S7 124,337 471,482 1,440,975 24.65
StreetGapdtal Projects 4,262,330 4,401 297,134 3,955,196 8.97 8
PAirabeau Point Project 3,000,000 ' 11,761 89,213 •2,500,787 -
Street 6ond Capdtal PrpjeCt3 400,000 2,863 15,461 390,538 -
CD Btodc Grant Fund - 982 22,804 (22,804) - 3 ,
Capital Grants Furrd 5,010,000 89,296 202,288 4,807,704 4.04 8
Barker Bfidge Rewns.ruuian 350,000 - - 350,000 - 8 ,
StofitlwraterPdgmtFund 2,087,020 163,502 753,150 5,347,876 34.80 f
Equip. RenEal & Replacement 272,E92 64,808 88,006 206,8E6 24,15
Ris3cManagement 140,828 57 105,189 35,539 74,69
ReSerre3,
Centerpliace operaling 300,000 302,405 302,405 (2,405) 100.80
Service Level StablHzaUon 1,000,000 1,000,721 1,000,721 (721) 500.07
Winterweather 500,000 - - 500,000 -
ParkS CaAItAI 550,000 - - 550,000
-
Civic buildings 500,000 500,000
S 30,299,160 5 2,069,359 S 4,E65,999 $ 25,433,161 18.0896
• .
Amended
Budge:t June YTD UnrealiZad Percent
, 2D6S Cxocrtditufas Exoerrditure s Exo~clitutes ealized
Other Funds Ezpanditures:
Streei Fund $ 5.803,15,8 $ 145,655 5 930.852 S 4,872,306 16.09%
Arteriel Streei Fund 1,086,063 - - 1,026,003 - 8
Trails and Paths 17,900 - - 17,900 - 2
HotellMOtel Fund 437,827 15,333 91,225 348,602 20.84
pebl Servke LTGO 03 582,835 - 20,6,918 373.917 35.85
• CapitalProjeClsKund 2,105,904 - 23,773 2,G82,131 1.13 18.
Spedal CapUel Pro€ects Fund 1,812,457 • 23,773 1,886,684 1.24 8
, Street CApp01 Pro(CL15 4,262,330 14,902 88,288 4,174,042 2.07 8
Mirabeau PoFnt Pro(ecl 3,000,000 248,828 2,471,613 528,387 8239
Strcct Bond CapiBat Project9 408,000 - 113,000 293,006 27.83 8
CD DloCk Grdn! Fund - 3,893 3,693 (3,893)
-
GapHs1 Grants Funct 5,010,000 37,176 170,753 4,839,247 3.41 8
6arxer Bridge Reconstn,clion 355,000 - - 350.ooo - 8
• Stormwa,er Mgmt Fund 2,031,025 189,897 560,070 1,500,956 27.57
Equip. Rental & Replacemnt 272,892 10.281 58,850 214,042 21.57
Risk Aanagement 140,823 - 105,021 35,807 74.57
Reservcs: ,
CentMlace aperaflng 300,000 - , - 300,006 -
Service tevel stabifmt6on 1,000,000 - - 1,000,000
' Winter vreather 500,000 • • - 500,000
-
Parks capital 550,000 • • - 550,000 - 8
Civic bugdirvgs 5O0,000 500,000
S 30,299,160 S 661,753 5 4,850,029 $ 25,449,131 16,01% .
Tlt 4.2065 8:37 A!/.
City of Spokane Valley - ,
Investment Report .
For the Month June 2005
Total
LGIP" F&M MM Investments -
. ' Beginning $ 13,436,173.44 $ 5,687,633.35 $ 16,493,299.02
Deposits 1,650,638.59 - 1,650,638.59
Withdrawls (900,000.00) - (900,000.00)
Interest 34,116.41 12,637.46 46,753.87
• Ending $ 14,220,928.44 $ 5,700,270_81 $ 19,921,199.25
Balances by Fund
General Fund $ 6,761,173.16 Street Fund 2,362,788.39 •
Arterial Street 1,058,796.69
Paths & Traits 8,591,68
Hotel/Motel 177,557.25, ,
Center Place Op 302,404.80
Service Levei Stab. 1,000,721.44
Capital Projects 2,021,354.04
Spec. Capital Proj. 1,696,933.45 ' ~Street Capital Proj. 205,797.20 - '
Mirabeau Point Proj. 1,404,182.31
Street Bond Proj. 1,264,390.69
CD Block Grant Fd. 283,489.49
Stormwater Mgmt. 1,196,214.66
Equipment Rental 151,488.00 Risk Management 25,316.00
$ 19,921,199.25 .
'Local Government Investment Pool
7/14/2005 9:37 AM
deC
FOOTNOTES
Note: 1 Revenue from property taxes is received in May and November
2 No projects planned in 2005 3 Reimb. Due city for block grant project
4 Received quarterly .
7 Used for capital projects. Cash not transferred
to the construction fund until cash is needed.
8 Capital projects often take a number of years to plan, engineer, acquire right of way and
construcf.
11 Internal transfer is made twicelyear.
14 New construction projects are exceeding our estimates. •
16 70% of this budget is reserves. Emergency use only
.
` . .
7/14/2005 9:37 AM
c77'1 c]E'
pokane
;OoValley
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevaltey.org
Memorandum
To: Dave Mercier, Nina Regor, Members of City Council
From: Mike Jackson•
Date: July 13, 2005
Re: Monthly Report, July 2005
Administration and Parlcs:
• Rceeived new diving boards and platfaniis for all ehree pools. Installation was schedulccl.
• Worked with YMCA and Finaiice to dcvelop a revenue deposit policy for the aquatics .
program.
• Work.ed with Senior Ad-hoc Committee to develop r.ecornmendations to present to
Council regarding the use of CenlerPlace.
CentcrPlace:
• Hired an adnunistrative assistant and advertiscd for a iuaintenance worker.
• Request for Yroposals foi Janitorial Serviccs was advertiseci and a pre-bid tour
-completed.
• Fee schedule for CenterPlace was adapted by Coune,il and staf'f began taking
rescrvations.
• Proposal for beverage aud food vending machines at CenterPlacc wer.e received.
0 Gra,nd op£ning cotnmittee is developing timelincs for tlie completion of eaeh project.
Recrcation:
• Stunmer. Day Ciunp regislrations ranged from 18 - 30 for tlie monlh; Kuldcrcamp
registration grew; Little Tykes has betwecn 7 and 10 children enrolled.
• Attendancc ae ehe l3eowns drop-in program has dramatically inereased ovcr last year; on
average, 30 are participating daily. Edgecli .ff. drop-in attendance ranges from 1-25.
Valley i\lission's drop-in program is the leanest with 1-8 attcnding.
0 Sulnmer 1Vtea1 Program: ongoing partnership with East Valley School. laistrict.
• Coordinatin; the Walk Across VVaslungton event. Senior Center:
• The aiulual picn.ic was helri at Mirabeau Ivleadows on July 13 and hosted 107 people.
•Worked %~ritli County lo uiventory items at Senior Center.
• Coordinating activitics in the Nvellness center and senior center for the CentcrPlace Grand
~ . OpEning.
, ,
sfi"°fkane r ~ PUBLIC WORKS DEPARTMENT
, - VAUey MONTHLY REPORT
June 2005
Aqreements for Services Adopted and in Operation:
• Street Maintenance - County Street Maintenance Interlocal
• Engineering Services Support - County Engineering Interiocal • Street Maintenance (Pines 8 Trent) - WSDOT Interlocal
• Solid Waste - Regional Solid Waste Interlocal Wastewater.
• Wastewater Treatment - The end of January the City received from the County financial information
regarding the County's sewer utility as it relates to the assumption of the County owned sewer facilities.
. • Spokane River Use Attainability Analysis (UAA) is available on the UAA web site at
http://mvw.spokaneriveruses.nettlinks.htm
Capital Projects: Planning
o Valley Corridor Project Executed contract with CH2M HILL for Environmental Study. Coordinated the development of
Inter-Disciplinary Team and Advisory Team members. Sent invitation letters for first meeting
scheduled for July 14. Sent emails to SRTC identifying several issues that need to be addressed -
•~'"with.regard to problems identified in the regional traffic model. SRTC still is working on developing
a 2003 base model that reasonably matches existing counts on valley arterials.
o Project Grant Applications
Developing list, scope and estimates for Enhancement and Safety related projects in preparation for
. federal call for projects under these prograrns. Developing projects scopes and estimates in
preparation for TIB application submittal by August 31, 2005.
o Contracts for Construction Services
Reviewed Statements of Qualifications received on the RFQ we posted for construction contract
administration and inspection services. Three consultants were selected to provide these services
on the city's road construction projects; CH2M HILL, Century West Engineering Corporation, and
JUB Engineers. Staff met with Century West to begin developing a general scope of work and
, contract. This issue will be discussed with Council at the July 19t' Study Session.
0 2006-2011 Six Year Transportation Improvement Plan
Held public hearing for, and adopted, the 2006-2011 Six Year Transportation Improvement Plan.
. Construction
Pines/Mansfield
Federal funds for Preliminary Engineering have been'released. The County and State are designing
their respective areas of the project. The project is scheduled to advertise for bid in eariy 2006.
o Broadway Avenue Overlay, Arqonne Road Overlay, and Dishman-Mica Road Rehabilitation
Federal funds have been released for Preliminary Engineering. These projects are being designed
by City staff. Advertising for construction bids has been delayed until Environmental Classification
Summaries (ECS) are approved for these projects. Currently, we are awaiting species listing letters
, from Washington State Department of Natural Resources (DNR), United States Department of Fish and Wildlife (USFW) and Washington State Department of Fish and Wildlife (WDFW) to finalize the ;
• ECS. These projects should be advertised for bids in late July and early August.
o CenterPlace
The finishing touches are presently being made to the project by the respective contractors as is the
cleaning of the building. Commissioning exercises are in progress; that is the process in which the;
contractors are demonstrating that the systems in the building are functioning as they were
designed to function. Kitchen equipment is being installed and hooked up by the various trades.
The three major items currently yet to be completed are the finishing of the installation of the
greenhouse, the landscaping, and the installation of the seating in the auditorium. Once the
auditorium seating is completed the contractor will seal the coRidor floors. The furnishings are
scheduled to start arriving about the 29~' of July, and efforts are being made to allow the moving of
the Par1c and Recreation Department into their offices perhaps earlier.
o. 8th Avenue Overlav Proiect '
Bids opened June 24. Spokane Rock Products lowest responsive bidder at $226,000. Construction
to start the week of July 18.
o Montqomerv Avenue Rehabilitation Proiect
Bids opened July 1. Shamrock Paving lowest responsive bidder at $417,817.65. Construction to
start the week of July 25.
o Barker Road Project
Project being designed - 90% Design Complete. Construction has been delayed until 2006. Right-
of-way acquisition is in process. Project will bid late 2005 or early 2006.
o Barker Road Bridge Proiect
Contract for Type, Size and Location Study went before Council at the July 12 meeting. Study is .
scheduled to be complete by September 30, 2005.
0 16th Avenue Project
. Project Complete
o Park Road Project
2" lift of asphalt and striping remain (Late July to eariy August). Project open to traffic.
o Sherwood ForesUMica ParklJohnston Sanitarv Sewer Proiect
Construction began May 16'' - Mainline sewer 85% complete - Paving to begin the week of July
18th
o Inland Sanitarv Sewer Project
Project being designed - Late summer bid
o Parks Road San➢tary Sewer Project
Project awarded to Norms Utility Contractors - Construction to begin July 11th,
o Edqerton Sanitary Sewer Prolect
Project awarded to ACI APPEX Construction - Mainline construction began June 15'h - Mainline
sewer 20% complete.
o Orchard Avenue Sanitary Sewer Project
Project awarded to ACI APPEX Construction - Construction to begin July 11th
o Carnahan Sanitary Sewer Project
Project Complete
Traffic:
• Coordinating with the City of Spokane, Spokane County, and area school districts to submit
applications for a new Washington Traffic Safety Commission grant to place flashing beacons in
elementary school zones.
• Submitted paperwork to continue the railroad quiet zone (no whistles) at the BNSF crossing of
University. '
• Made some minor changes to PM peak hour signal timing at Appleway/Thierman, and will soon be
working on coordination of both Sprague and Appleway signals on Thierman.
• Continued review of SRTC's regional 2003 base model and requested additiona) changes to make the
model volumes match counted traffic volumes. Stormwater: • Coordinated the review of the regional stormwater guidelines with Spokane County and City of
Spokane. A draft manual is expected to go out for public review on July 18, 2005.
• Contracted out services from Tetra Tech to start the soils study. This study will provide
recommendations for topsoit mixes to be used in the treatment swales. .
• Contracted out services with Spokane County ISD for the preparation of a Stormwater Tax Fee
program to be used for the coming tax year. The County ISD will modify the County program to make it
work for our needs.
Coordinated the replacement of failing or addition of new drywells for Sherwood Forest, Johnston, Mica
Park, Edgerton, Park Road, and Orchard Avenue sewer projects.
• Coordinated with County maintenance crew replacement and cleaning of drywells of some drywells that
historically have failed or flooding resulted from previous sewer projects.
• Hired a Stormvrater Technician.
1~County Maintenance Activity:
City 2005 budget is $2,405,394 ($1,589,292 in the Street Fund and $816,102 in the Stormwater Fund).
Through the end of June the County has billed $716,143 for Street Maintenance and $541,995 for
Stormwater Maintenance, these total $1,258,138 or 52.3% of the budgeted funds.
Land Development
June Activity:
NE1N APPLICATIONS
COMMERCIAL BLDG PERMITS SIZEtDescnption o Bowdish Triplexes 3- Triplexes
o Central Valley School District " Multiple sites for portable classrooms
o Macklin Storage 4,800 s.f. Dry storage
o FF Office Change of Use - Residence to Office
' o Spokane Seed 1,200 s.f. addition
o Nerren Office Building 6,030 s.f. Office Building .
o Greenacres Elementary School Partcing lot paving
SHORT PLAT APPLICATIONS
~ o Kelsey Short Plat 2 lots
o Bacheller Short Plat 4 lots
~ o Zier Short Plat , 4 lots
FINAL PLAT AI'PLICATIONS •
o Howard Short Plat 4 lots
o Lee Short Plat 3 Iots o Abraham Short Plat 4 lots OTHER MAJOR ACT1VfTIES
SPOKANE COUNTY PROJECTS o Elk Ridge 253 lots
NEW STREET & DRAINAGE PLANS (CURRENT LAND-USE PROJECTS)
COMMERCIAL PRE-APPLICATIONS MEETINGS
o Pinehurst Apartments 288-unit apartment complex
o Pinch Warehouses 2 Warehouse Bldgs (20,600 s.f. total)
o Meidling Building 6,240 s.f. office and storage bidgs
. .
. i
S a•ri ° c,~ -
pokane. .
00 Capital Improvement Projects
2005 PROPOSED PROJECTS
Road Construction ProJects Project Loaation Estimated Design Construction 2005 Total Project
Completion Date Complete Complete Funding Cost
' Park Road - Project 2 Sth Avenue to 2nd Avenus 9/11/05 100°/a 85% $ 821,001) $ 872,000
' 16th Avenue - Project 2 Dishman-Mica Road to SR 27 5131l05 100% 100% $ 1,832,000 $ 3,302,000
" Barker i2oad Reconsiructfon 8oone Avenue to Sarker Road Bridge 10I15105 - 90% 0% $ 1,150,QD0 $ 2,998,200
' Dishman-Mica Road Rehabilitation SpragUe Avenue to Appleway Avenue 14/1/05 90% 0% $ 49,400 $ 57,10,0
• ' Argonne Road Overlay Indiana Avenue to Montgamery Avenue 10115105 0% 0% $ 274,00O $ 316,600
' Broadway Avenue Overlay Bates Road to Sullivan Road 10115105 20'/0 0°/a $ 703,a00 $ 812,704
Montgomery Avenue Rehabilitation University Road to I-90 on ramp 911l05 100% 0°/a S 439,850 $ 439,850
8th Avenue Overlay Farr Road to University Road 9J1105 100% 0% S - $ 270,000
Road Design Projects " PinesdNlansfield Project . Wilbur Rd. fo Pines Rd., Pines to 190 1011l06 10% 0°!0 S 620,000 $ 3,134,000
" ApplewayAvenue Reconsiruction Tschirley Rd. to htodges Rd, 1011106 00/0 b% $ 166,900 $ 3,197,000
Barker Raad Bridge Replacement Barker Rd. at Spolcane River 12111108 00/0 0% $ 702,000 5 8,057,615
Sewer Projects
Camahan I-90 to 8th, Havanna to Eastem 7/1l05 100% 1009'0 $ 2,569,000 $ 2,568,000
Sherwwod ForesUMica Park/Johnston Applevray fo 16th. Siesta to WoadrUff 911104 100% 65% $ 2,570,000 $ 2,570,000
Inland Broadway to Sprague, I-90 to Park 811/04 90% 0'% $ 660,000 $ 660,000
Parks Raad Trent to I-90, Thierman to Park 1011104 900% O% $ 1,445,000 $ 1,445,000
Edgerton Utah fo Trent, Elizabeth to Park 10I1104 100% 20% $ 2,503,000 $ 2,503,000
Orchard Avenue Spokane River to Liberiy, Coleman to Vista 10l1104 100% 0% $ 2,895,000 $ 2,895,000
Miscellaneous Valley Couplet g _ $ _
Centerplace at Mirabeau Point
Construction in Progress 8/05 100% 90% $ 9,500,000 $ 9,500,0-00
. Total S 29,000,150 $ 45,699,065
' Statewide 7ransportation Plan (STIP)
" TransportaUon Improvement Board (TIB)
Bridge Replacement Advisory Gommittee (BRAC)
Community Developmsnt Black Grant program (CDBG) '
City Funds
2005 Construction Projects June
~ CITY OF ~~OKr4NE V,ALLEY
~ DEPAF~TMENT OF +~OMMUNIT'Y DEIIELOPMENT
MONTHLY REPORT F(}R JUNE 2005
tONG RAN~~ PLAntNrNG='
Planning Cortimissinn
The Spokane'1fa1#ey F'farticrdrig Coiraniiaaiori rriet seven [jwip-s -duririg [he ri7vnlti ur Jurie
two regular meetings, four study sessions and three public hearings for the Dtats
Cor°raprehensiue Plan_ The Pfannrng Comm"sssion will begin their deliterations on thEy
Public Hearing [?raft of #he C;ompreMensive P?an on July 20`', schedtile is Ifs#ed befnw
. ,
r 't
~~T,sr{ `j r1!',!.:; ].ri _ :1ho'n A
Ro~_:;
Comprehensive Plan Develapment
Long Range Staff hasted aCamprehensive Pd~n Open NEouse on June 1, 2005.
Approximately 35 pec►ple aktended and discussed th-e Draft Compretensive Plan with
Ciky sfiafF, Pianrting Commission pubtic hearings v+vvere conducied on ,lune 16, 22 and
23. One mcrre public hearing wi91 be heId at the July 141", 2005 regular meeting #o aI[ow
tirne for more citrzen involvement_ The Plannirrg Cammission wiil begin deliberativns on
the Gomprehensive Plan an July 20, and have schedu4ed two nsgh#s per wee}c for the
~ext four weeks.
'Fhis is the upcoming mee#ings pIanne+d ar
July 14, 20(]5 - Public Hearing
July 20, 2005 a Deliberativns
July 21, 2005 DelIbefat9L1nS
July 27, 2005 - L7'ENlbE:fBItIonS
July 28, 2005 - Deliberaiions
Aug 3. 2005 - Deliberatioais
Au~g 4, 2005 DeIiberations
Aug 1(}, 2005 - [}eliberations
Aug 11, 2005 - Deliberations
Page 1 of 7
~ City of Spokane Valley '
Departrrtent of Community Development
Monthly Report for June 2005 '
CURRENT PLANNING:
The Planning Division opened 19 land use appiica6on files in June 2005. In addition, 33
licenses/permrts were sold. The following charts track preserrt monthly aciivity along side 2004
levels. License/Permits include (5) adult enterteinment, (6) home profession, temporary use and
sign review permits. Land Use Adions include (6) Land Use pre-apps, binding site plans, (2)
rezones, (2) subdivisfor►s, (7) short plets, (8) boundary fine adjustmertts, street vacations, site
plan reviews, (7) administrative exoeptions and SEPA reviews.
2005 l.icenses 8 Permits ls.sued
I 50
40
30
Za
io
Q Jen Feb I Mar Apr Aby Jul ~ Asxg Sep Ott MV DeC
. , - . , - ,
p 2005 41 26 18 34 21 19 } -
- - - J
,--a-2pW _ 8' -9 j 18 15 018 I 11 ~ 17 I 20 I 14 7 tt
The Planning Division approved 33 commercial pennits during June iRCluding a 120,000 sq ft
building for Itronix on Mirabeau Parkway, site developrrtent at U-City, Sullivan Paric Senior
Housing at 4"' and Adams Rd. (1 coriage and 10 duplexes), 15,000 sq ft warehouse addition for
Natt-Atwater on Bradley Rd., 24unit apartment building at Valley Green Apartments an South
Pines and three 20,000 sq ft officelwarehouse buildings at tttie Spokane Industrial Park_
2005 New Land Use Actions
I
40 -
I 30 - - - -
20
10
0 ~
Jsn Feb Mar Apr 14ay Jun Jul Aup Sep Ocf Wv pec I
v 2005 15 _ 22 ~ 20 - 24 16 , 33 . - - - i- - ` I
20W 21 11 I 12 21 38 ~ 35 22 I ZQ 26 35 14 14
Page 2 of 7
I City of Spokane Valley T ~
~ Department of Community Development i
Monthty Report for June 2005
Monthly revenue for the Current Planning Division totaled $ 16,450 in June; 94% of the
revenues generated in May 2005, and 60°i6 of the revenues generated during June of 2004.
2005 Plann(ng Revenues
s5o.oo0 -
s40.aoo
sao,ooo
$20.000
~
$10.000 so
Jan Fsb IIbr Apri Hdy June Ju1y Auq SeOt Oct Nov Oec
O Revenue 2005 -o- Rcvenue 2004
The Planning Desk handled 282 phone calls and 397 walk-ins, one of those weeks senving over
100 interestad parties_ The Heanng Examiner held 6 hearings and one appeal.
Revenues generated by the Planning Division are compared with the 2005 Budget appropnation
in the table below.
2005 Planning Revenusa Compared with 8udget
LYM UlP. ArtlrM:
I
I I
I
' .
L~ce:~sc~ dlt~rm!ti
SO 520.000 5+16.000 360.000 SMI,000 $100.000 S120.000 $110.000 $160,000 f10Q.00C1
O Actud YTD Ravenue p Arviuai BudQet Estfrtnfe ~
Page 3 of 7
City of Spokane Valley
Department of Community Development
Monthly Report for June 2005
BUILDING DIVISION:
The Building Division issuecl 537 pern>>t5 in .Eune ThiS rs a sligMit decrease ot 39 in the ntimbc-r
of permits issued in May and an increase of 167 over June '04. 47 new single tamily structure
permits were issued, Mufti-family permits toteling 70 living units and 3 new commercial permits
were included in June. Interviews for the additional Permit Specialist approved by Council were
completed in June and a candidate was selected. She is scheduled to begin work with the
Permit Center on 11 July. The 8uilding Official attended the Emergency Management Institute
in Emmitsburg, Maryland the last week in June. He was enralled in FEMA training titfed
Managing Floodplain Development through the National Flood Insurance Program This
training was funded by FEMA including transportation and lodging
2005 CONSTRUCTIQN PERIA(TS I
,
tpoo , - - I
sao ~
-
o
' JRI F!0 IAf p.7 :ti/. Llt LJV A4 SO . N.'Y I DC '
i , . . . . ~
o~osnmes i:sa 54 aa a,ro sa~ ~
~,►a~tW,t, ,!s 6' !J3 M :fn i~n rr:ua ;s~ v! :c ae
2005 Ww SVucturos Permitisd
1`n7, - - -
200
150 -
100
50 -
0
.In Fe0 Mr Aor hbv lune JuN Aup i Sep1 OU w~v Dec
O NEw 1 12 Dw allihp ; 12 _ 1! 23 1 38 I 40 ~ 17 . . ~ . 1
+ r
■ MtlM1fatriy l,td~ 12 120 p 0 ~ 162 ~ n1
_ . . , .
p Fbw CartnereW G 10 1 6 S }
Page 4 of 7
City of Spokane Valley ~
Departrnent of Community Devalopment
Monthiy Report for June 2005
The Permit Center col{ected $ ► 219,139.11 in Permit and Plan Review Fees, compared with
$138,672 over the same penod last year.
2006 BuMr►g Revanuea
i7m,nm -I
SA,°°°°°~ n n
sx,aoe a~ 1 =M Reae,e s~a,aoax -4-20 AeM,n+'
tSGOOO~O ~ I
W' kr I% mie 1Ip ~The repoKed value of constructian, including new structures and additionslafteration is shown in
the following chart, comparing these values with 2004 Value this year is $ 32.000.000 ahead of
last year at this time.
2005 Valuatbn oi Constructbn
- - l
$30.000.000
I sas.maaao - I
san.ooc.ooo
I :,s,ooaaao - - - ~ 0 2005 vrkwron'
- - .oa WUSGW
I
s,o.aoo.aoo ,
i •
sa,amrx~n
i
w '
.ar Feu vOr nV AMv uW .W AW SaW Cc! 1t*v Cec
7~06 rTtT 1lMra) bv~na~~ Gwnp~~ed •+Rh dulDaf
II ~
l~~ru~ ~ Yrrn~ !s~
I I
t0 TiIG'Om 14OQ.DID IEN cr;17 fYUJ a7Q ! 1 000 0m f 11DD.m0 tt MD.070 S1AI0O,OOD
Page 5 of 7
City of Spokane Valley
I Department of Community Development
Monthly Report for June 2005
In June our building inspectors performed 960 inspections in 22 days. This averages 4il
inspections per day. So far this year they have performed 5,313 inspections. The Permit Cente,
continues to expenence a high valume of Commercial Permit Applications so our On Call Poo!
is used for plan review of one 8 two family residential structures. June saw the departing o"
Rulon Taylar to the City of Post Falls. Nik Bentley has accepted the vacant position of Plans
Examiner. Our Inspector in Training, Jay Grissom, immediately stepped into Nik's forme~
inspection duties. Jay has been with us for about four months now and has been an asset to
the Building Division as the summer construction season has increased our wotlc loads.
2005 Building Inspactions
1300
I
~
500
0
kn ~ch 11r +V {i1' .lue ,It~ 1 Aoq I 541 ~ OC1 I f~Y Ux
~
d 20U5 heP~ 7~J bl t I 9E0 An I Y9D VG ~ 1 I
-+-~av.ol*• 40 _e1, ~-na - 0 i A6J . B1! 652 ~ @! ~ 965 ~ 1015 . N] I nl:
CODE COMPLIANCE:
Th@ nUmb@r Of `VIQIBtiOns R;-ipGr'cd' un ll"f: `oI GJVfrIy r~~•fieCts ~:,;)Gkane Valley
Zoning Code viofations, plus comptaints received which were not v►olations. The complaints
received are added to the tatal because they reflect time officers spent in the field conducting
investigations. In addition, the "Investigated" and "Pending" columns accurately reflect Cocie
Compliance's cunent abilfty to process and investigate backlog cases. Code Enforcement
should be able to elevate the back log of pending files wrth the welcome addition oi Bill Schultz
as the second cade enforcement officer
~ CODE COMPLIANCE STATUS REPORT
140
I ~l
a•
~
40
I
` l L L I
p I
6-
J c?/ J Od A 04 S 04 0 0/ N 01 0 U4 Jan 05 FeD 05 kbr M Ap 05 Nt~y 35 Jurte 05
■ VnWicns F~~+a1-d a AGaerren!s p Fk Tran9.+ers v penAng iies
I~c7C~'~ ~ 01 i
~ - City ot Spokane Valley -
Oepartrnent of Community Development
Monthly Report for June 2005
The following chart provides a monthly comparison of the types of Spokane Valley Code
violations reported. In or0er to make the chan easier to follow, activity has been consolidated
into the following five categones: Environmentat (sewer/ssptic, cntical areas, animal and
nuisance violations); Property (Right o1 Way, property use, dangeraus building, landlordltenant,
illegal business and signage violations); Junk Auto; Solid Waste (solid waste, illegal dumping,
and hausehold waste violatiorts); Clearview Triangle and Complaint - No Violation A total of
127 camplaints were processed in June.
CODE COIIAPLIANCE REPORTS (by typt)
tow,t
rosc
60%
40%
zox
ox
J w r a A a S04 ~ 004 N a o a jan os Fab os wr as I Ap OS Mey os 05
■$plld Vvnta IS 16 23 72 /9 t8 16 1S 10 I 15 22 26 13
p hmk Auta i 24 15 21 21 ~ 14 19 17 12 14 ~ 14 ' 18 77 22 I
E Cleor Vlew TrienQle 4 I 23 ~ 2 5 4 ~
. ~ , ■ Ropnrfy I Jt 18 t0 32 13_ 13 tt ta ~ tp 'I fi 9 9 14 ,
p Ettvi►onrtenta! ' 17 11 11 tb 18 19 11 7 9 12 ♦ B ~ 11 20 '
June July Aug Sep Oct Nov Dec Jan Feb Mer Apr May June
04 OA 04 04 04 04 04 05 05 05 05 05 05
Total 109 77 87 108 85 87 73 88 83 89 84 91 127
Page 7 of 7
l1F.N1O
TO: Uave Nlercier. City Manuger
FROM: Cal Walkrr, Chiet of Police
Gcorgc Wigen, Adrainistrativc Scrgeant
I)4TE: .luty 14, 2005
ItE: Monthh' Rcpc►rt June 2005
Attached is the activity repon for June 2005 for the Spokane Valley Police Department. There was
a total of 4,916 computcr-aided dispatch (GAD) incidents. These are sclf=initiated officer cnntacts,
as well as calls for service. Out of those 4,916 iacidents, 1,385 actual reports werc taken during the
manth of June. Attached is the breakdown describing those incidents. 4dditiannlly, there were
1,373 traffic stops conducted that resulted in 188 traffic reports. lncluded are the hotspat mnps fur
June residentinl burglaries, June commercial burglarics and 1unE traffic collisions, along with Niay
& June stalen vehicles.
A WM1'V 1STRATI V F.:
Chief Wulker auended a lunchion t«r the nisabled American Vcterunti runventiu❑ downtown at the
lnn at thc PF►rk and gave a speech to the group.
A long-time veteran ufficer of the S}okanc County Sheriffs Uffice, [)etective Dave Madsen.
passed away. He wil) be gready missed by his fclluw workers and friencis.
Chief Walker attended the mid-year Council Retreat. He also uttended the NSA confcrence in
Louisville. Kentuckv.
'Iltr citief alsa particiPated in the ('riminal Justice Summit with B.O.C.C. and uthcr faw
entiorcement agencies.
C0141MUNITY ORIENTEll POLIC[VG:
Me Spokane Valley Police Department pariicipated in the 12`h Annual Loreen Miller Bicycle Ride
tu rnise funds for Cancer Pdtient Gare, and iLssociated treatment provisions. This ycar's event raised
over 5i0,11(I0.(1().
In the seconci \%tek of .lunr, the Spokanc V;illey E'olicc (.)cpartmcnt anLi membcrs of the Spakalie
C'ounty Sheriff Uflicc assigned one two-man team of otTiccrs and a second team of depulies to :i
bicycle patrol. Those bicycle units will primsirily be in the Edgecliff' area and also on the
C'entcnnial Trail. They will bc making contact w-ith young bicycle riders. "l'hey w711 be handing out
coupons for free ice cream cones to those wearin¢ helmets, and they will alsa tx: promoting the usc
of'helmets forall users.
Y,:t~e I
:)k prulilic SEwk:wc: \ allcy cnmiiial ana hi, girltnencl wcrc ti;uicicU 1 1 nc\4 iclony Praperty Crimes Task E'orce detec;uve delves dec,~per into thcir activitics.
1'eddy Lee ftall, 32, and Sara Paige Bimtll, 22), were cach charged with two counts of Fir,i
Degree Idenlity T'hefl, five counts of Seccmd Degree Identity 'Iheft, two counts of Second Degree
Theft and other chatges.
Thc charges arc aU felonies and stem from incidents of identity thef't, theft via the use of
countcrfcit rheckti and hurglary, and involvc 10 diiferent victims.
ISU Takcs Dawn Spokunr Vnlley Drug Housc
Shcriff s deputies and Invrstigative Support Unit dctcctivc;s raided an Last Trcnt home, arrest: '
five suspects and seized more than three ounces of mcthamphetamine and a pistol. 1SU detecti,, .
wc^n led to the hause After Spokane Valley Policc: Ollicer ShaNvn Hause developed infomialion t►..
occupsinLs wcre selling rnethamphetamine.
Lead Detective Mark Smoldt cn.dited "heads up" tnve5ti-.ition,; b~ V:Jlic% !''lL
off'icrrs far helping salve a long-terni headache in Snoti-.+ne V~:'
Passenger Punchcs Bus Driver. Is Arrestc
:'1 transient stnick an S'CA bus driver Spuk;3ne Tnnsit Authority empluyee, csilled police atter the suspi.ct punchr.d him in the areu ~
Appleway and Thierman Rd. The suspect was unhappy about the driver's request to remove a 1,.,
of garbage he was earrying that wa.c Iealcing tluid onto the bus floor.
Officer Jim Reed baoked the su.Spect into tht Spal+ane County J:iil un one coiul~ T}
Degrcc Assault. Under Washingtan State law, iitiSAUlf -1 I1':Irl-ol
Suspiciuus Death Invcstigated 4t East "1'rent hiott-►
Spok:uie Valley Police and Shcrif3's major criii.~:, ~i Iti t•. i: :i.,,~ j I ,,,:>1.11
surrounding thc dcuth of a 22-ycar-o1J Spukanr msn at ihe Recl Tap Motcl, 7217 F. Tnnt. l I
victim's fatlier calleci 911 and told thr orerators hr awokc to find his son deceascd. Hc said his
had just lett a mc;thadonc tnatmcnt program and may havc ingestcd dnigs bcfore hc dic,
Iiuwever, when offirers arrivrd at the motel, they found signs of a strugglc inside the room rind il
Cather apparently under the influence of drugs himsell:
The father was arrested for a fclony drug pusscssion chargc, based on mettiumphetamine fow:
in the roum at the Red 'l'op. tihe.rit7's ma~jor crimes detectives continue to im.estigate.
2005 JUNE CRIME REPORT
Jun-06 Jun-04 2005 to date 2004
BURGLARY 66 115 394 997
FORGERY 40 33 241 465
MALICIOUS MISCHIEF 90 103 482 1,224
NON-CRIMINAL 59 58 369 916
PROPERTY OTHER 104 148 844 1,965
RECOVERED VEHICLES 25 35 156 390
STOLEN VEHICLES 43 50 252 577
THEFT 212 274 1155 2,853
UIOBC 0 2 3 10
VEHICLE OTHER 1 0 5 40
VEHICLE PROWLING 67 136 467 1,382
TOTAL PROPERTY CRIMES 707 964 4,144 10,519
ASSAULT 80 97 442 880
DOA/SUICIOE 14 16 74 164
DOMESTIC VIOLENCE 83 78 419 755
HOMICIDE 0 0 0 5
KIDNAP 3 3 18 24
MENTAL 31 30 222 386
MF 5 4 47 106
PERSONS OTHER 114 139 670 1,624
ROBBERY 2 5 28 58
TELEPHONE HARASSMENT 9 16 58 190
TOTAL MAJOR CRIMES 331 386 1,978 4,192
ADULT RAPE 3 5 16 37
CHILD ABUSE 8 10 5$ 126
CUSTODIAL INTERFERENCE 8 13 41 205
SEX REGISTRATION F 0 1 3 4
INDECENT LIBERTIES 3 2 5 21
CHILD MOLESTATION 8 3 37 77
CHILD RAPE 1 1 18 30
RUNAWAY 21 21 179 437
SEX OTHER 19 10 100 162
STALKING 2 2 10 35
SUSPICIOUS PERSON 23 20 132 341
TOTAL SEX CRlMES 94 88 699 1,475
DRUG 65 50 434 999
ISU OTHER 0 0 0 1
TOTAL lSU 65 50 434 1,000
TOTAL TRAFFIC REPORTS 188 186 1,105 2,776
TOTAL REPORTS RECElYEO 1,385 1,864 8,26019,962
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Spokane Valley Fire Department 2005 Response information for City of Spokane Valley
IMCIDENT TYPE Year to Date Jan Feb f+iarc A rll Ma June July August Sept Ocf Nov Dec
l 1 114S Stnuture Ffre Sin !c Res onse 142 19 17 27 17 21 41
11-F Skructure Fire 49 8 10 11 6 5 9
11-W Working Fire 14 5 i 4 3 0 1
135 Vehicle Fire 43 8 7 8 2 B 10 ~
14a1H Brush Fire-Low 31 1 2 9 4 SO S
1SS Trash Ffre 5 0 0 3 0 0 2
18S Alarm 5 xtemSinqle Res onse . 31 7 6 5 3 5 6
18-F Alarm 5 sterri- Fuil 182 42 24 28 28 27 33
31-Af6 BLS EPAS Alann 1315 259 201 217 206 213 219
31-C/D ALS EtAS Alarm 1578 286 246 262 256 256 272
31-F 2t1d alarm Eb151hbss Casual 0 O 0 0 0 0 0
35-F Extrfcation 5 2 0 0 0 1 2
36-F Water Resaio 1 0 0 0 0 1 0
37-F Tech Rcscuo 0 0 0 0 0 0 0
40•1 Hnzmaf InvesN adon 33 3 J 5 6 4 6
40•F Hazmat Fufl Re. oriso 7 1 0 0 0 1 S
46-AJB Auto Accident - Unknawn In urfes 287 56 38 49 44 51 49
• 46-CID Auto Accident - Life Threats 24 3 A 3 3 5 6
50-S Service Call 65 15 14 5 2 16 11
PAONTHLY TOTAL 38121 715 578 636 580 626 677 I
~
`
% -
~
.
Spokane Valley Pianning Commission
Approved Minutes
Council Chambers - City Hall 11707 E. Sprague Ave
June 9, 2005 I. CALL TO ORDER.
Vice Chairman Commissioner Carroll called the meeting to order at 6:05 pm.
Staff at#ending the meeting: Marina Sukup, Director of Community Development,
. Greg McCormick, Planning Manager, Scott Kuhta, Sr. Planner and Deanna •
Griffith, Administrative Assistant
II. PLEDGE OF ALLEGIANCE
The Commission, audience, and staff recited the Pledge of Allegiance.
III. ROLL CALL Fred Beaulac - Present Bill Gothmann - Present
Bob Blum - Present* - Gail Kogle -Present
, John G. Carroll - Present lan Robertson - Present
David Crosby - Absent*
Commissioner Carrofl stated Commissioner
Crosby +vas in fransit, he arrived at 6:11 where '
.~he then took charge of Uie meefing.
APPROVAL OF AGENDA Commissioner Roberfson moved that fhe June 9, 2005 agenda be approved - •
as amended, fo move fhe O/d Business to after the Commissioner' report
instead of after administrative reports and the chapter review of he comp ~
plan chapters. Commissroner Kogle secvnded the mofion. Mofion passed
unanimously.
IV. APPROVAL OF MINUTES
It was moved by Commissioner Beaulac seconded by Commissioner Kogle
. fhaf the minutes of the May 26, 2005 Planning Commission meeting be
. accepfed as wriEfen. Motion passed unanimously.
• VI. PUBLIC COMMENT '
There was no public comment.
- VII. COMMISSION REPORTS
Commissioner Gothmann reported that he attended the City Council session on •
~
Tuesday June 7, 2005. He stated there was discussion on fraffic control and
~
permits for block parties, Greenacres moratorium, which he stated he would
_ . ' "Page 1 of 3
Spokane Vallcy Pinnning Comrnission N4inutes
leave to Comrnissioner Crosby to address, and the City's appeal of the County's issuance of the DNS for the Ponderosa area development. - Commissioner Crosby reported that there was quite a discussion of the North
Greenacres Neighborhood's request for a moratorium. Commissioner Crosby
said he did talk with the council and tried to explain the Commission's thoughts
behind not recommending approval.
Commissioners Beaulac, Blum, Carroll, Kogle and Robertson had nothing to
report.
VIII. COMMISSION BUSINESS
A. OLD BUSINESS:
Street Vacation Request STV 03-05 for a portion of Shannon Ave. east of
Houk Street abutting Assessor Parcel # 45103.0505, 45103.0206,
45103.0208 and the Union Pacific Railroad right-of-way. ' Comrnissioner
Gothmann reminded that there was a motion on the floor that needed to
be addressed. Commissioner Gothmann moved to have the motion
removed from the table. Commissioner Robertson seconded the motion,
passed unanimously. Commissioner Crosby that Mrs. Griffith read the
motion original motion. °It was moved by Commissioner Gothmann that
the commission recommends to the Council approval of Street Vacation
STV-03-05, based on the findings of fact and the recommendation of the
staff." Director Sukup explained to the commissioners that the petitioner , is requesting this section of Shannon be vacated for the development of
multi-family housing on these parcels. .
Chad Riggs, 803 E. 312 Ave. Mr. Riggs represents J.R. Bonnett
Engineering and the applicant, Mr. Bill Lawson. Mr. Riggs stated he was
• here to answer any questions the commissioners have.
Commissioner Blum asked Mr. Riggs if the only access to this multi-family
complex would be the cul-de-sac. He also stated that he has had the fire
dept. and the police dept. look at the plans and intentions and signed off
. that with conditions, such as curbs, sidewalks and no parking signs they
would approve. There was a traffic impact study done by Whipple
Consulting Engineers also. There will be a right of way for them to get
into and out of their property. Discussion was also focused on the
Mansfield extension to Mirabeau. Mr. Lawson can not develop the
parcels to the north of the currently discussed parcels until Mansfield is
further developed and it would also allow more access to the current
project. They can not proceed with this plan (Mansfield extension) until
the owner of the properties to the east, Mr. Hamilton, decides to develop
his parcels. He is not ready to do that, there is dissention between Mr.
Hamilton and Mr. Lawson and Mr. Hamilton will not cooperate in the
development. Commissioner Crosby closed the public hearing at 6:33
seeing there were no more questions for Mr. Riggs. There was more
discussion about the access into and out of the properties.
Commissioner Blum again stated he was not comfortable supporting this . because he is not comfortable with the access as it is right now. -
Commissioner Kogle seconded the motion to recommend to the City
Juna 9, 2005 Planning Commission Page 2 of 3
Spokanc Vellcy Plnnnietg Commission hlintltcs
; Council approval of Street Vacation STV-03-05, based on the findings of
fact and the recornmendation of the staff." A vote was taken, 6 in favor, 1
opposed, motion passes.
New Business
No new business
IX. ADMINISTRATIVE REPORTS
Greg McCormick and Scott Kuhta addressed more questions from the Land Use ,
chapter. It was noted that there is no clear policy on City/County/ coordination
when it comes to projects that span the two jurisdictions. UGA is not discussed
in depth at this time because we are awaiting approval of the Comp Plan to then
turn to focus on Urban Growth and county allocations. The Commissioners
wanted to know what they could do in order to make sure that we are considered
a partner in development projects that are in both the City and the County. There
has never been an agreement with the Counry to enable this to take place. The Commissioners wanted to know if they could draft a letter stating specific
instances where we were not allowed to work in a cooperative manner. It was
determined that the Commission would have a letter drafted to ask for some
agreement to work together in the future. Mr. Kuhta stated he would help out by
drafting a letter for the commission to send to the County leaders, as well as
copying the City Council. Mr. McCormick and Mr. Kuhta also covered the
Transpo►tation chapter of the Comp plan.
X. FOR THE GOOD OF THE OROER
,
Commissioner Robertson wondered what the policy should be when the
Commission makes a recommendation to Council and Council stafes they do not
understand the thought behind the recommendation and move fonrvard with items the
Commissioners felt was not necessary. Commissioner Crosby stated that as Chairman
he attends each council meeting in case the Council has questions of the Commission
and their recommendations. There is no policy that prevents any Commissioner from
attending any council meeting to express their personal point of view.
XI. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:10 p.m.
SUBMITTED: APPROVED: Deanna Griffith, Administrative Assistant David Crosby, Chairman
• June 9, 2005 Planning Commission Page 3 af 3
Spakane County Libxary 17istrict Spokane Valley Library Services and District Suppozt
1Zeport to the Ciiy of Spokane Valley
june 2005
BRA
Customer use measures, ]aistrict-wide
Yeax-to-datc comparisons .f.or thi,s mnnth are very similar to May'S. Ci.rculatian is doNa*n sl.ightly, and
library visits are up slightly. X'he reference count conkinues strong, nlainta.i.n.ing a 20% increase over
2004. Pragram attendancc is up a bir, as axe computer workstat-ion bookings. Vfeeting rooin
booku-igs are 23% higher than at the samc tinle last year.
Database searches arc up 4% and retrievals-the docu.ments aetually viewed-are up 135°,6. With thc
correction of a reporl khat was altcred wilh vlay s software upgrade, cus tonier-p laced hol.ds.show a
23% increase. Being ab1E to place holds from honie, receive e-mail notification whcn thcy're
available, conle in to a library and pick up the items and check them out yaurself has proven to be
very popular wit11 a large segment of our cusromer base.
At the end af june, we had 106,379 registered customcrs, an n-icrease of over 1,500 from .May.
T.ibrary resources, District-Wide This pear's net materials collection size increase as of thE end of Ju.ne is almost 10,000, Eor a total af
399,49$. `]'his is 1°o higher than June 2004. 55% are adu.lt and 45% youth; a lit-kle under 10% are
au.di.o-visual; and about 7% arc periodical issues. \To new online databases have been ad.d_ed in the
- last few monkhs.
Custvmer use measuxes, Greater Spokane Valley
Spoka.ne Valley LiUrary is a very popular facility during thc suiruner due in large part to annu.al
Sununer Reading progrrun activities l:hat ciraw both child.ren and their caregivers. June program
attendance was 3,825, 62% higher than Ju.ne 2004. Year-to-date, the door count is up 9% and mcEting
rooLr.bookings by 126%. On the negative side, referencc inqui»es are sLi.ll slightly lower than at this
time.last year (-2%) and materials circulatiotl is down 6%, slightly lugher than the District-wide 4°,6
drop. •
There are 35,904 cartlholders reotered at Spokane Valley L.ibrary, 9,583 at Flrgon.ne and 5,576 at Ot-is
Orchards. At both Spokane Val.ley a.nd Argoiule ther.e's a consistent adult to youth rado of 76%/24%
At 34%, Otis Orchards consistently has Che hi_ghest ynuth regisl•ration in the District.
Library resources, Greater Spokane Valley
At Spokane Valley ]:ibrary, the total nlaterials collection is 111,223 items, 4.2% higher than last June.
Thus far in 2005, 5,616 new adult itenls and 4,609 yauth items have been added for a total of 10,225
i_tems-25.31% of the DistcicNs tot•al. Aciditians at Axgonne were 2,746 and at Otis wcre 2,4$5,
tohaling 15,456 new nlaterials i,n close praximity to Spoka.ne Vallcy residents, 38% of all Disrricr
addikions this ycar. Of course, hllr.ough online holds and daily interbranch courier servicr•, all 40,66$
• new items are rcadily available.
Page 1 of 6
Selected June 2005 Statistics
Circulation Door count Reference f'rogram Sofhvare Statian In ttiries Attendance Bookin s
Y'1'D YTD to YT'D Y"1'D to Y'TD YTD to YI D YTD to Y'i'I) Y'l'D to
2005 2004 2005 2004 2005 2004 2005 2004 2005 2004
SCLD 915,438 -1.7i'o 464,423 + 2.9°ib 149,908 + 20.2°,b 31.,799 + 1.935 93,177 + 1.8%
, S o Valle 249,547 - 5.8% .1.33,600 + 9.3 5a 40,505 -1.7 % 8,287 + B.G% 29,807 -1.6%
Ar onne 58,118 - 6.2% 38,114 - 2.9% 6,019 + Q2% 768 - 37.830 7,906 + 14.9/e
Oris 45,634 - 6.0% 22,714 -1.5% 4,176 + 7.6% 1,048 -21.3 w 4,270 •E 0.3°0
Subbt•al 353,2~9 - 5.9g''o 194,428 + 5.4% 50,700 - 0.8`o 7.0,103 - p.99'u 41,983 1.396
%SCT,D 3~3.695 41.996 33.8% 3'I.F3`y'o 45.1%
June Registered Custoiners by Branch of Registration
2005 Total % of YTU Change "/u Adttlt % Youth
SCLD from 2004
Total 7.06,379 - - 4,1.;b - 74% 26`f£
' SCLD
S o Valle y 35,904 33.8% - 5.7% 76`'0 24%
Ar onne 9,583 9.0i6 - 6.$~'0 76% 244b
_ Otis 5,576 52% - 5.4°io 66°'0 34%
Subtotal 51,063 48.0% -5.9% - '
At branches serving Spokane Valley residents...
Region II
Stunmary (Elleri Miller, regional »tatrn.ger): Sununer Readi.ng was thc: theme qE the month ar►d lots of
excitecl kids signing up ai1d attendi.ng the prag-rams.
Information scrvices/Adult services (Stacey Gorfdnrd, regiortal sripervisor): We had two
infoi•mation literacy prograrns on Jw1e 6th -thc last at Valley using the "old" class content. Only two
people attended the Using the Librar.y's Catialog program, but they both seemed to ger a lot out af ir.
Wc had n.i.ne folks for the Liternet 101 class but un.fortunately, at least half of them wer.e hetter suited
for the upconung Computer Basics class. 41Teeciulg of the basement collecl•ion 1t Spokane Va11Ey is
alnlost done; we've been ordering replaccment copies of "classic" tides and also getting rid of thulgs
no nnc asks for anymore.
Youth Services (Mary Elletz Braks, regYOnczl supervisor): «le went tn 21 schoals out of 33 in Region
II, with lots of ].ast minute calls. Wc-'ve begun weed_i.ng nonficdan at all thc brwzches and we've been
inpvulg pichire books from Fairfield to Valley collection. Swnmer Reading prngram signups Uegan
. June 1sr and pragrams are all going well. Storytimes have started up agai,r1, and T was espECially ,
pleased that the baby lapsit ah Valley has ncw babies including another set of 7 wEek ald tc.vins-
identica( gi.rls. •
Spakarte Vallet~ (Ellen Miller, regiotial fnarTager): In prograan.cni.ng iiews that hzs not alreaciy becn ;
reported by the regional supervisors, 31 penple attended the lron Giant movie night. The Friencis
Page 2 of 6
iver.e very pleased to sell the ainount of popcorn that tl1ey sold_ The meeting room project is finished;
we now have new colored tac.kable wall enverulg and new carpcting in the corner whcre we do
storytinles. At the Ju.ne 29 50th azuuversary celebration, the li-ispi.rations barbershop quarl•et and the
ice cream rverE very popular; the sun canle out, apprQximately 385 pcople attended, a.nd the
unveili,ng of the sign actually worked. Wc also have ltad some quiet bizarre customer inte.ractions
this nlonth fronl stolen bi_kes to inebriated cusl-om.ers to irrationaIly angry customErs.
Argonne (futiJ Lrrck, frrancli supervisor): On display we have (as usual) StafE Favori.tes, and have
. kept up the promotian of travel/vacation books on the other side of the display rack. '1'he main
children's display has to cio with Dragons, Dreams & Daring Deeds. t'he display case holds a june
wed.ding ciispiay, featuring fancy crafts far the Uride and wedding menlor3Uilia. June sloryt-ir_nes
started off well, as ciid Sununer ]2eading programs.
Cahis OrcltaYds (Bev Bergstronz, 6rattch super-visor): The Stmuner ftead.i.ng program opened with a
bang: we had 16 in attendance at the first program and o.n.e bay said it was the besr day of his lifc.
Y'he 'C.qve Reading, LavE Horses prAgram adult pragram was a preat success with 33 pEopIe, tw4
, horscs, and a bagfvl of caxrots. The wind storm Ulew a hree onto our power line, wit•h the poiver off
ErAm '1'uesd.ay evening until Wednesday aftemoon. Young customers had fun using aur flashlights.
We recovered, but our Eax.machine didn't make it and had to be replaced.
Out-reacli (Anriette Eberlein, supervisor): We be ,an a new overdue remindCr process for Oulreach
customers. Hdmebound, faciJil•ies and facility eustomers received long overeluE notices and are now
on a cycle af regular reininders. 7'hexe are currcntly itenls d-iat are long overduE that wc are
addressing -,,vith each facility individually. l:n response, every facility has put i,n place some system to
rounci up long overdue books. Quote from our comrnunity, a chil.d at Christ Beginni.ngs Daycare:
"VVe have a snal;e narneS Fomeo and we finally founci him"
Friends of the Library: grreater Spokane Valley
Spoka,re Valley: T'he Friends donated the funds to pay for the baxbe.rshop quartet that performed at
tt1e ice crea.m social and donated money towa.rd. additional Sumnler Ttelding incenlive books.
Argonire: The Friends boak sale was a huf,,,e success, kha.nks to all the hard work of our ne;vly r.eoxganized group. . Friends of the Library: other District Cheney: The Friends met this month to iron out a fcw details on their upcoming irulual bo4k sale
during the Cheney Roden days. 'l'liey suggested that the adult reading area be perked up sa that idea
is being pursued with the City of Cheney.
Deer Fark: The Friends ineh aEl•er tiheir recent and succESSfuI book sale to map out plans for the next
fEw months. They'll hold ttivo m.ore sales at the storage unit this year and they agreed l•o pay for
branch supervisor Kinlbcrley LusSier s an.nual membership fee in the 17eer. Par.k Kitivanis.
Fairfielrl: The Friends agreed to pi.uehasc a colleclioil Of four Wi.nnie the Pooh hand puppets f.or
cfuldren/pa.rents in the library to play wilh and tio donate flznds towards Spokane is Reading and the
5um.mer Reading progranl prize books ancl prograrruning.
MeciicaI Lcrke: Y'he Friends held a semi-annual meeting in June and elected a new slate of officers.
Thc annual boo1: sale held during Medical Lake's Fou.nder's Day celebration brought i.n $300.00.
MoranPrczirie: The Friencls boak sales (nate the plural) werc agTeat svccess, nlakulg over $3,000.
• •
Lyn Dedas retired.From the Collection Services Manager position on June 17, after more l•han 24 years
with SCLD. On tl1e same day T hixed AncirEa Sharps, currenl•l.y manager of Spokane Publ.ic l..ibrary's
Shadle and Incli.-tn Trail branclles, to fill the position. She'll begi.n cvork August 1.
Yage 3 of 6
Libra.ry materials
a 2,290 titles, representing 5,746 capies, wErc ordEred. 39,086 itEms have been Qrdered year-to-date.
■ 6,583 items were added to the collectinn, of which 971 were for the new Moran Prairie collection; `
6,185 items were deleted.
■ Most of the youth mater.ials pla.n.ned for Moran have al.ready been oreiereci. During Jtiu1e, Morw1
Piairie materiaLs orderulg and processulg rcquu•ed 32 extra hours of clerical v-id 155 exrra hours of
prpCeSSOr tYme.
Programming
• Xouth services staff completed making the rouncis to elementary sdloals and hostulg class wisits in
libraries to pronlote this year's Sununer Reading Program, "Dragons, Careams, a.nd. Da.ring Deeds."
Once again this year, we're doing summer reaciing jointly with Spokane Public Library. The
progrlm got into full swing u1 nlid-June ana beside,,s l-he su,m,mer storyti.mE schedule, thc, kitls
progxams inelutieti rantastie Falcanry, Dynamic Duo, Dragnn Decoralion, and the puppet show,
"The Last Dragon." Attendvlce has been strong. Qur annual teen-ori.ented "Clue Done-It"
programs a.15o bega.n, with khis year's title, "Death Gets 1 Ped Card."
■"Chis yeaf s somewhat belated selectian for the fall Spakane Is Readi,ng program is Cirl in Piyacinth
BIi:ce, Eiclion by 5usan Vreeland. Progranns and other activities will once agai.n be scheduleti for
Octaber and Ms_ Vreeland cvil.l be he.re at the end of thc nlonth ta pi•esent hvo prograrxis, one to be
hela at the MAC, sulce the baok has an art theme.
■ The first series of information liteeacy train.i.ng .in the use of electronie resaurcES cvas completed,
class content was cvaluatcd, arZd the curriculuin revised to better meet the acmonstr3tcd nceds of
our customers. "r'he firsl qF tihe "neltir" classes, Computer Basics," will Ue presenteci in July and
August at four l.ibraries. Other individual class subjects thah will be presenked. in fu.ture months are web bzsics; SCLD web site, catalog, and dahabases; college scholarships; e-n1ai1; personal -
Financ.e; and jubs & resu_mes. ;
Other
• Youth scrviccs coardinatnr Thom Barthelmess attended. a KHQ 5uecess by Six Uoard meedng; also,
he was appointeci to a University of PittsUurgh graduate library school coirunission ta work an its
re-accreditaL7on by the American LiUrary Assaciation.
. O
New Moran Prairie Library
Du.ri.ng June the foundation wxs complctcd, plunibing and electrical conduits were placed in the flaar
s1aU area and the floor slab pQUred. I.n lhat scheduling concrete deliveriES contulues to bE a
challenge, we were rel.ieved when t:hat phase of the projcct was completed so tl1al• framing could
Ucgu1. As of the eiui of d1e nionth, the projecl was sligtit[.y behi.nd sc.hedulc with hopes to make up
the time during framing. •
Moran Prairie L.ibrary Capital Facility Area
The Board of County Comnussioncrs, actu,g as the NwTPLCFA Board, approvea a resoluHon providing
for a more expeditious method for making project budget adjustments. Per that action, I forwardFd a copy of the MPLCFA 2005 budget revision recommendal•ion for Lhe chair's approval. Total
expcnciitures are achiaIly a little lower than the origunal, but there axe changes in most line items.
Strategic plan 2004 objective measiuements The report on 2004 strategic plan objective measu.remenYs Nvas completed. There are 24 total -
pUjecdves under the plan's siY goals. 2004 was the base year for 4 objectives specifying increases
Page 4 Uf 6
from that• year so therc was n4thuig to measure. A.nother 7 provid.e for lang-ternl uicrease
percentages so dhose objectives cari t be nlet until 2006; son-ke are well along- the way and athers
aren't. Ivteasu_rements wereri t doile i.n 2004 for ane objechive but wi_Jl be in 2005. Of hl1e remai.ning 12
objectivES, 8 were met for 2004 and 4 were not. Softwa.re vendor nierger '
Our integrated Iibrary system soft,vare vendor, Sirsi, has announced a"merger, of equals" with -
Dynix. Dyni.Y is the largest and Si.rsi the secand 1lrgesh of the large systcm vendors. Spoka.ne Public
Library is now operating with a D}r1ix system.
Power autages The mid-anoni:h windstorm resuIted i.n power outages at Spokane Valley and Otis Orehards libraries.
At Spokane Va.lley, the evenulg program Nvas completed and everyone luckily out of the elevator
befare d1e lights (and the elevator) went out. All•hough we closcd the library, some customers
wanted to get flashlights froin ttleir ca.rs and come in_ to get their materials. Power was restored later
that night al• Spokane Valley, but it was oul• unkil. Wednesday afternoon at Otis. Nonetheless, since it
was daylight we opened for husiness at the regular time. ' Spokane Valley Library 50th Anniveisary celEbrations continue
`l'he June 29 5pokane Valley Library 50th anniversary/unveil'u1g event was a great sueeess. 380 scoops
of ice cream were scrvcd, the cnver came off the new sign with just a Iirtle huggi.ng, and evcryone enjoyed dle ba.rbershop quartet. City of Spokane Valley officials attEnding included Mayor Diana
WilhitE, cnuncilmen M:ike F.lanagan, Rich Munspn, and Gary 5chi.mmels, city manager [7ave Mercier,
a.nd deputy city man3ger Nina l2egor.
'Che Friends of Valley Library sold vsed books anti salicited nlembers.
Facility upgradcs
Al 5pokane Vallcy, the redecoration projerl• designed to makc the Uuild"u1g's kids areas more kicl-
friendly was com.pleted with the i.nstallation of rl-ie carpet inset in the meetulg rooni s sl•orytime area.
It's naw set-off for L•his ackivity with vinyl wall coverulg, specia_l lighting, and the cai-peting
changes-and we're gelfiing great comments fram parents. '
Plauning for the remodeling at Argoxtne continucs on h•ack. 'fhe libra_r.y will be closcd August 7. to 1.3
for re.moval of office walls at the enrrance area to pravidc a more visible location for new materials,
large pru-it, and for self-cheekout stations. A new and relocated information desk will be instailed
and several othcr rea.rrangements macie. Tl,ere'll be new carpeting -~vith contrasting insets in the kids
and teEn areas and new vinyl wall Coverings. 1,%7liile the library is closed, a mini-library will operat•e
oufi of the meeting room. Once the library is open, tlle cneeCing room and labUy will be recarpeted,
with everything campleted Uy the 19th. Miscellaneous
• SCLD 'and the MEdical Lake School. ]7istrict were awarded a$2,Q00 ma.n.i-grant titled, "Picture
This: WASL LitErary 'I`erm PractiCe Eor Secondary 5tudents with PiCture Books." lt tivill funci the
purchase of five packets of ten picture books that demonstratE literary terms as pxacHce for the
WASL rcading test that will Ue available to stucients next fall. A brochure and web page will also
be creatr• d. We'll select, purchase, and pracess the baoks as well as handle the production ef the
- brochtire.
• ENe're tracking nk3terials-related use by City of Spokane carciholders on amonrh.ly basis. Year-to-
datc, at the cnd of IViay, they Comprised 7.2% of all SCLD cardholders, 5.5`Yo oF circulation and
5.1 % of holds placed. .
Page 5 of 6
• • i • •
• Coord_i.nated Valley's 50th A.n.niversary "ice cream social" and nanle Lu1veiling and eveiit
puUlicity; determined public infarmation makerials that nEed uptiating with the new Spokane
Vallcy Library naine.
• Updated new Web site news 1nd featLires sections ancl worked with IT on Web sile image
rotation process. •
■ Provided KC'BX with SPL-5CLD baokmasks for sununer kids' concerts.
• Ai-tended anrnial WLf1 T3oaxd plaiuling retreat in Federal 1Nay Juile 9-11.
■ For Spnkanc Is ReadinP, edited and distributed book/author sclecHon release, provided cantent
, for Web site, worked on poster/rnaterials design, and contacted Susan Vreeland's publicist.
HumANRESOURCES r
■!1 library clerk, collechion services nlanager, and three pages were hired; three staff resigned and
one retired.
■ Wprl: continued on revi5ing persQnnel proccdures.
• h-i the area of staEf training pluis, workecl %vith aWSU profe$sor to provide ttivo 90 minute
customer service traiiung sessions for our public services staff this fa]1 and arranged for "hands
ori" training for dealing with individuals with nlental problerns for the next managers and
supcrvisors trai.n.ing session nn July 29. A future trai.ning pragrvn will focus on effcctive
interaction wilh co-warkers.
■ Deparkment slaff attended trauning on r.ecords cnanageinent, what's nEw with thc Department of
lZetirement Systcros, and how to handle terrorist thrcats.
INFOWMATION • •
■ Follow-up tirork resulting fro.m the WeUsite/Unicorn upgracie on May 22 continued into June, inclucling some cha.nges uased on custamer comments.
• SigniEica.nt down time and the possibility of data loss from a June 24 ciisk failure was averted
when the servEr, as ciesigned,, reconfigured the PAID starage and restarred itself after only 15
nunutes.
■ Thc public catalog I'C deployulent coiltinucd with al.l but t,vp Uuildings completed. They were
the oldest equipnlcnt whi.ch had begun to faIl.
• Business Of.fi.ce backups were moved from rape to hard drive, providing a big iniprdvemc:nt in
speed and reliability. • A contract with Qwzst,%a,as sigiied for the nerv PRT line which will replace most af the vaice lines
when ive inove ta a VoII' ph.one system.
• Priscilla and In.Formation Systcntis Administratior Totiy LaSpya attendecl a workshop on ta*ireless
nettivorking in librai-ies.
,
. PURCHASING : t
• Payroll will move From the MAS-90 to the new Abra sofhvare on July 1. That will complere the
. convcrsion of RR, payroll, and attenciance modules. •After hvo unsuccessful attempts at eonducking a puulic auction, the maintcnancc truck was
finally sold for $6,800.
• l..ibrary niaterials purchased for tle new Moran Prairie branch were moved l•o rented, climate-
controlled storage. .
• 7'he Deer Park lanciscaping project was completed.
07/13/05 mjw
. Page 6 af. 6
_ SValley
4;opo 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org
. Memorandum To: City Council
From: Tom Scholtens, Spokane Valley Building Official
Date: 7.20.2005
Re: Tents and Membrane Structures Update.
Currently the International Building Code requires permits for tents over 200 sq ft in area and
canopies over 400 sq ft in area prior to set up. The requirements for the set up and use of
these structures are contained in the International Fire Code.
There are currently some- limited exemptions for requiring permits, such as the' size
parameters or camping uses. However, gaining a permit for the uses that require a permit is
sometimes difficult for our citizens. Anytime there is short use duration for a project, gaining
a permit for the project is sometimes over.tooked.
Another problem is that when multiple structures being used for an event, it is difficult for
the Permit Center to fully understand the spatial relationships of the structures when only a
few of the structures are required to have permits.
The issue here is that we feel that the Building and Fire Codes haven't really addressed the
hazard that erecting a tent without a permit or erecting agroup of non permit requiring tents
or canopies might create. With a little work we may be able to isolate risks and actually-
promote a higher level of public safety by offering an amendment to those codes.
This work is currently being done by our Spokane Valley Fire District, Dolly Hughes, Director,
Spokane County Fair £t Expo Center, several tent rental companies and the Spokane Valley
Building Division. We have determined that a more logical and simplified approach to this
issue is to assess an event that uses a tent or canopy, to determine the level of risk and the
degree of hazard to use as a benchmark to develop permit requirements and a fee structure
to support the inspection activities.
A simple matrix is suggested that would combine three or four general types of uses and '
combine the size of structure multiplied by the length of time the structure would be used to
determine whether a permit would be required and the cost for that permit. The burden for
permitting would ultimately be placed on the property owner that sponsors tlie event, much .
_ as we place the burden for other permits,. such as Building Permits, on the property owner
that proposes the use.
After our work group determines the direction for this issue and develops this matrix, we will
' present that information to council during a Study Session, and request Council's direction as
` to proposing an amendment to our adopted codes. . .
Sp6. ane VaHey .
11707 E Sprague Ave SuiCe 106 ♦ Spokane Valley WA 99206
509.921.10D0 ♦ Fax: 509.921.1008 ♦ cityhallQspokanevalley.org
Memorandum
To: City Council
From: Tom Scholtens, Spokane Valley Buiiding Official
Date: 7.20.2005 Re: Above Ground Storage Tanks Update
This memo concerns the review and hearing process for a proposed City of Spokane
Valley Ordinance regulating above and below ground critical material storage tanks.
The Ordinance was advertised for Public Hearing in front of the Spokane Valley
Planning Commission. The Public Hearing was held and continued to two future
dates. Testimony was received from the public, arid all information 'received was
considered. The final Public Hearing was concluded on 14 July, 2005, and at staff's
request, no action on the ordinance was taken.
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Staff has met with various stakeholders to gain a better understanding of existing
conditions and practice. Staff is now considering several alternative approaches to
the direction taken by Spokane County and has preliminarily reviewed the state of
. Michigan's storage tank regulations as well as American Petroleum Institute and
. National Fire Protection Association standards to try and develop a depth of .
understanding.
At this time staff is not assured that the proposed Ordinance accomplishes the level of
proteition acceptable to the City. In addition, the current appeal of the SEPA
determination relating to an asphalt plant Building Permit Application and related
information, should be taken into consideration as the Ordinance is reconsidered.
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