2003, 03-27 Regular MeetingCITY OF SPOKANE VALLEY
CITY COUNCIL AGENDA — REGULAR MEETING
CITY HALL AT REDWOOD PLAZA
11.707 East Sprague Avenue, First Floor
Spokane Valley, Washington
Thursday, March 27, 2003, 6:00 p.m.
1. CALL TO ORDER
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
6. APPROVAL OF AGENDA
7. PUBLIC COMMENTS (For members of the public to speak to the Council regarding matters NOT on the
agenda. Please state your name, address and subject for the record and limit remark to three minutes. Thank you.)
8. COUNCIL REPORTS
9. CONSENT AGENDA (Consists of items considcrcd routine which arc approved as a group. A
Councilmember may remove an item from the Agenda to be considcrcd separately.)
10. PUBLIC HEARING
A) Proposed Budget, March 31, 2003 to December 31, 2003
1) Open Public Hearing
2) Public Comments on Proposed 2003 Budget
3) Close Public Hearing
11. ACTION ITEMS
A) Motions
V 1) Agenda Bill No. 2003 -093, Authorize Execution of Bond Counsel
Engagement Letter for Limited General Obligation Bonds, Mirabeau
Center
Ordinances — First Reading
1) Agenda Bill No. 2003 -092, Adoption 2003 Budget (Ordinance No.
62) (PUBLIC COMMENT ON ORDINANCE NO. 62)
Council Agenda: March 27, 2003
1
2) Agenda Bill No. 2003 -090, Adult Entertainment Permit
Moratorium (Ordinance No. 61) (PUBLIC COMMENT ON ORDINANCE NO. 61)
C) Ordinance — Second Reading
A) Agenda Bill No. 2003 -070, Comprehensive Plan (Ordinance No.
52) (PUBLIC COMMENT ON ORDINANCE NO. 52)
/2) Agenda Bill No. 2003 -072, Phase 1 Zoning Map (Ordinance No.
/ 54) (PUBLIC COMMENT ON ORDINANCE NO. 54)
3) Agenda Bill No. 2003 -036, Adult Entertainment Regulations
(ordinance No. 36) (PUBLIC COMM ON ORDINANCE, NO. 36)
D) Resolutions
genda Bill No. 2003 -089, Essential Public Facilities (Resolution
V o. 03 -023) (PUBLIC COMMENT ON RESOLIJTION NO. 03-023)
2) Agenda Bill No. 2003 -094, Intent for Agreement Re: Solid Waste
Management (Resolution No. 03 -024) (PUBLIC C0M; +I ENT ON RESOLUTION
NO. 03-024)
1)
E) Contracts
1) Agenda Bill No. 2003 -091, Special Legal Counsel -Peter Witherspoon
(Agreement No. CO3 -26) (PUBLIC COMMENT ON AGREEMENT NO. CO3 -26)
12. CITY MANAGER AND STAFF REPORTS
A) Information services agreement — Deputy Manager
13. PUBLIC COMMENTS (Maximum of three minutes please; state your name, address and subject for the
record)
14. PENDING LEGISLATION
15. NEW BUSINESS
16. ADJOURNMENT
FUTURE .SCIIED ULE
A) Mar. 31, 2003, SPOKANE VALLEY INCORPORATION
B) Apr. 1, 2003, Council Study Session, 6:00 p.rn., City Hall.
C) Apr. 4, 5, 6, 2003, City Manager Interviews
D) Apr. 8, 2003, Council Regular Meeting, 6:00 p.m., City Hall
E) Apr. 15, 2003, File Public Disclosure Reports
F) Apr. 15, 2003, Council Study Session, 6:00 p.rn., City .Hall
G) Apr. 22, 2003, Council Regular Meeting, 6:00 pan., City Hall
H) Apr. 29, 2003, Council Executive Session, 6:00 pan., City Hall
Council Agenda: March 27, 2003
2
PUBLIC HEARING SIGN -IN SHEET
SPOKANE VALLEY
CITY COUNCIL MEETING
DATE . 9O-3
SUBJECTfrM I.3 /- A 3f, A063 �
ALL PERSONS WISI {[NG TO SPEAK AT THE PUBLIC HEARING MUST SIGN
IN WITH YOUR NAME AND ADDRESS FOR THE RECORD. THERE MAY BE
A TIME LIMIT FOR YOUR COMMENTS. A COPY OF ANY WRITTEN
COMMENTS RELATING TO THE PUBLIC HEARING SUBJECT MUST BE
PROVIDED TO THE CITY CLERK
NAME
PLEASE PRINT
B , 0 L wl
ADDRESS
it., I (P S
TELEPHONE
?7 ?Jo3
COMMENTS ON BUDGET DOCUMENT
Bob and Crew have done a very good job. I have only 5 comments. I am
not sure how to deal with this. I know we decided to suggest an
amendment for each change. In dealing with dollars for computer
equipment, I see no problem in doing that. I would appreciate input from
yall.
1. Page 26 and ine- itern-for-council- computersChange to
2. Page 30. Add the following to the goals (second goal)," To developl
policies-that will maximize public safety ".
3. Page 31. l corre °ct in as`suming thift the pool car" in an
allocation of the operating costs of all of our vehicles? If not, what
is the basis of the number?
4 Page39 Did -we- budget -for the purchase of half of the Precinct
building? If not, should we? _
5. Page -Are -we -not planning for use of the ey
Kstone Elementary
and (I think) North Pines Middle School buildings?
Just for thought, I calculated $1,610,308 or 7.15% of our proposed
budget for personnel (1 stand ready for correction). That's a pretty good
ratio. The personnel cost does not include the Sheriff's costs, nor should
it.
Rich
General Fund
City of Spokane Valley
Proposed Amendments to 2003 Budget
City Council
Add Administrative Assistant (.5 FTE shared with Attorney) $ 16,544
Add City Council Medical Benefits ($742 per month per employee) 26,712
43,256
Legal
Add Deputy City Attorney 70,000
Add Administrative Assistant (.5 FTE shared with Council) 16,544
Decrease City Attorney Contract Costs (58,000)
28,544
Public Safety
Probation Services (No cost contract). (193,000)
Bicycle and Equipment for Bicycle River Patrol 3,000
(190,000)
Public Works Department
Addition of Interim City Engineer for two months. 19,488
Planning Department
Records storage shelving 2,800
Addition of Interim Current Planner 21,168
Addition of Interim Long -Range Planner 21,168
Addition of Interim Planning Technician 14,112
(These positions were not included under the Jan. thru March budget) 59,248
Parks and Recreation
Computer for Senior Center 1,850
Extension of Pool Hours - Add 24,400
Extension of Pool Season to Labor Day - Add 16,350
42,600
General Government
Increase for laptop computers for west wing offices. 4,500
Desktop Support and IT consulting 10,000
Phones for west wing offices. 8,200
Office Security System 6,000
Miscellaneous Building Maintenance 2,700
31,400
Total Adjustments $ 34,536
SPOKANE OF+ � y SPOKANE ALL
�} � Y + {y �
S1 OKAJ \ �. COUNTY, VASHING A Oj1
RESOLUTION NO 03 -023
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, WASHINGTON
STATING THE CITY'S INTENT TO BECOME A PARTY TO THE
INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND CITIES
AND TOWNS WITHIN THE COUNTY RELATING TO THE SITING OF
ESSENTIAL PUBLIC FACILITIES.
WHEREAS, the City of Spokane Valley on March 31, 2003 will incorporate as a
non - charter code City of the State of Washington;
WHEREAS, as part of the Interim Comprehensive Plan for the City and the
associated Development Regulations, the City desires to adopt a process for the
establishment of essential public facilities;
WHEREAS, essential public facilities are defined as those facilities that are
typically difficult to site within a jurisdiction such as airports, state education facilities,
correctional facilities, solid waste facilities, in- patient facilities including substance abuse
centers, mental health facilities, group homes and secure community transaction facilities
as defined in RCW 71.09.020;
WHEREAS, the Growth Management Act requires that provisions be made for
the siting of essential public facilities;
WHEREAS Spokane. County and including cities and towns within the County
have, through Interlocal Agreement provided for the siting of essential public facilities
within the County on a State, regional and local level;
WHEREAS, in 2002 an Inter]ocal Agreement was entered into between the
County and cities of Cheney Deer Park, Fairfield, .Layta, Liberty Lake, Medical Lake,
Millwood, Rockford, Spangle, Spokane, Waverly and Airway Heights for the purpose of
establishing a regional process for the siting of essential public facilities;
WHEREAS, the State of Washington through the Department of Social and
.Health Services challenged portions of the Interlocal Agreement with attachments
alleging that provisions relating to "group hones and other types of State and regional
facilities" should be. excluded;
WHEREAS, the parties to the litigation are working toward resolving the issues
stated in the .Petition before the Growth Management Hearings Board; and
WHEREAS, it is important for the City to state its intent and adopt, as an interim
measure, a plan relating to essential public facilities.
Page 1
S_3RetiolutionAltmohLtion03 -023, inlcn[ essGStia] facilities_dnc
NOW, THEREFORE, be it resolved by the City Council of the City of Spokane
Valley, Spokane County, Washington as follows:
The City adopts as the interim regulations for the siting of essential public
facilities the "Spokane County Regional Siting Process for Public Facilities, dated June
21, 2002" that has been adopted by the above referenced cities and towns as the essential
public facilities element of the City Comprehensive Plan. The City further states its
intent to review and, if appropriate, enter into an Interlocal Agreement between the above
referenced towns and the County that provides for administrative procedures to be
utilized in the regional siting process for essential public facilities.
ATTEST:
Adopted this day of March, 2003.
Interim City Clerk, Ruth Muller
Approved as to Form:
Interim City Attorney, Stanley M. Schwartz
City of Spokane Valley
Mayor Michael DeVleming
Page 2
S:1RcsolutionslRcsolution03 -023 intent essential fscilitics.doc 2
ti
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DATE ACTION IS TITLE: Authorizing City TYPE OF ACTION:
REQUESTED: March 27, Manager to sign agreement
2003 with Lukins & Annis, P.S. to
provide Bond Counsel services Ordinance
relating to the proposed
APPROVED FOR issuance of $7,000,000 in Resolution
COUNCIL PACKET: Limited General Obligation
Fonds. X Motion
City Manager
Dept. Head
Attorney Approve
As To Form
ATTACHMENTS: Proposals
from Lukins & Annis, P.S. and
Preston, Gates & Ellis.
Other
SUBMITTED BY: Lee Walton
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. (.4.DO
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Authorize the City Manager to execute
an agreement with Lukins & Annis, Y.S. to provide Bond Counsel services relating to the proposed
S7,000,000 Limited General Obligation bond issue for the construction of iVlaribeau Point as authorized
by the voters of Spokane County.
DISCUSSION: In May, 2002, voters of Spokane County, including a majority in the area of Spokane
Valley, authorized the collection of a special 2% Hotel and a .033 diversion of Sales tax to construct new
facilities including Mirabcau Point in Spokane Valley. Originally, the plan envisioned the County issuing
a single $96 million bond issue to finance the Convention Center, Fairgrounds improvements as well as
the Mirabeau Center. However, following extended negotiations, the four agencies involved, agreed that
all would better served if each participating agency issued bonds sufficient to finance its assigned project.
For Spokane Valley this involves a $7 million issue for Center Point.
To issue this limited General obligation (Councilmanic) bond, it is necessary that the City designate a
Bond Counsel to prepare necessary documents and an Underwriter to arrange sale of the issue. As of
this date, I have received the following proposals:
• Lukins & Annis, F.S. — A flat fee of $11,200 or per hourly rate, which ever is less (plus normal
expenses).
• Preston, Gates & Ellis — A flat fee of $12,650 or per hourly rate, which ever is less (plus normal
expenses).
• Foster, Pepper & Shefelman — Referring to the original $96 Million issue, I have an e-mail
outlining a proposal to provide services at an hourly rate. At this point, 1 have no specific
proposal relating directly to the proposed City issue.
Due to a critical time schedule, it is important that Bond Counsel be designated at the meeting of March
27 if possible. Attorneys representing the other three agencies are scheduled to meet Monday, March
31 to review preliminary documents. Although it is not absolutely necessary, it would certainly be
appropriate if the City were represented by Counsel at this meeting.
Each of the firms listed above have substantial experience in this very specialized field and excellent
reputations for providing these services. Indeed, there is little to distinguish between them with respect to
professional qualifications,+ competency or cost. However, after reviewing the respective proposals I
recommend that the Firm of Lukins & Annis, P.S. be appointed as Bond Counsel because (1) having been
involved with this project for a period of time they are already very familiar with the issues and problems
involved, and (2) they have been engaged by the County and since their work for the City would
essentially duplicate that effort, there should be some significant cost savings. The maximum flat fee
quoted to Lukins & Annis, P.S. is slightly less than that offered by Preston, Gates & Ellis and because of
the duplication with County work, I anticipate that the final cost based on per hour billing will be less
than the quoted flat fee.
We are presently soliciting proposals for underwriting services and 1 expect to submit a recommendation
to Council in early April. Meanwhile, Mr. Peter Witherspoon has been engaged to represent the City as
Special Counsel to review all documents to ensure that the City's interests are fully protected in this
matter. If we determine that an advisor is also appropriate, then a recommendation for that service will
be forthcoming.
ALTERNATIVES: Not approve appointment or selection of another firm.
FISCAL IMPACT & SOURCE OF FUNDS: Special Voter approved tax on hotel occupancy and the
diversion of a portion of the State Sales Tax. There will be no impact on City budget until cost of
operations are recognized in 2004 budget.
AMOUNT BUDGETED: N/A for 2003
AMOUNT NEEDED FOR PROJECT: Approximately $13,000,000 of which $6,000,000 is to be financed
by grants and private donations.
Ray 1. Kutgen
Mr. Lee Walton
Interim City Manager
City of Spokane Valley, Washington
11707 E. Sprague Avenue, Suite 106
Spokane Valley. WA 99206
Dear Mr. Walton:
LUIS 8c ANNIS, P. S .
ATTORNEYS AT LAW
RECEJVED
4i 1&'..diin.�.:u,'f1rnhANCE J.i ?.MFR r 717 5FM I AYP.- • 5�P[irr,3_ W'A49_21 -O &i
1'Hr;in7! i"FS:7} M1'S • FAA I504
March 20, 2003
Re: $7,O0O,0O0 Limited General Obligation Bonds, Series 2003
MAR 2 1 2003
LRi3l ro(ISp 1 I � ey
The purpose of this engagement letter is to set forth certain matters concerning the
services we will perform as bond counsel to the City of Spokane Valley Washington (the
"City ") in connection with the issuance of the above - referenced bonds (the "Bonds ").
Scope of Engagement as Bond & a nse,_ En this transaction, we expect to perform the
following duties in connection with the issuance of the Bonds to acquire, construct and install
improvements relating to Mirabeau, a portion of the regional projects to be financed by various
excise tax revenues to be received by the Spokane Public Facilities District (the Regional
Projects).
1. prepare and review documents necessary or appropriate to the
authorization, issuance and delivery of the Bonds, coordinate the authorization and
execution of such documents, review and, where appropriate, draft enabling legislation;
2. assist the City in seeking from other governmental authorities such
approvals, permissions and exemptions as we determine are necessary or appropriate in
connection with the authorization, issuance, sale and delivery of the Bonds;
3. review legal issues relating to the structure of the Bond issue;
4. assist the City in reviewing sections of the official statement, private
placement mernorandum or other form of offering or disclosure document to be
disseminated in connection with the sale of the Bonds;
SPOKANE • COEUR a'A.rEawr • MOSES LLhc
Mr. Lee Walton
March 20, 2003
Page 2
5. draft the continuing disclosure undertaking of the City relating to Rule
15c2 -12 promulgated by the Securities and Exchange Commission under the Securities
Exchange Act of 1934; and
6. subject to the completion of proceedings to our satisfaction, render our
legal opinion regarding the validity of the Bonds, the source of payment and security for
the Bonds and the federal income tax treatment of interest on the Bonds (the "Bond
Opinion ").
The Bond Opinion will be based on facts and law existing as of its date. In rendering the
Bond Opinion, we will rely upon the certified proceedings and other certifications of public
officials and other persons furnished to us without undertaking to verify the same by independent
investigation. During the course of this engagement, we will further assume and rely on you to
provide us with complete and timely information on all developments pertaining to any aspect of
the Bonds and their security. We understand that you will direct members of your staff and other
employees of the City to cooperate with us in this regard.
Our duties as bond counsel are limited to those expressly set forth above. Among other
things, our duties do not include:
a. preparing requests for tax rulings from the Internal Revenue Service;
b. preparing blue sky or investment surveys with respect to the Bonds (the
preparation of these documents is normally the responsibility of counsel to the
underwriter of the City's Bonds);
c. drafting of state constitutional or legislative amendments (we do not see
any need for such drafting at this time);
d. pursuing test cases or other litigation, such as contested validation
proceedings (litigation is normally the responsibility of the City's general counsel, and
we do not anticipate the need for a test case at this time);
e. making an investigation or expressing any view of the creditworthiness of
the City or the Bonds;
f. opining on the continuing disclosure undertaking pertaining to the Bonds
or, after the closing of the Bonds, providing advice concerning any actions necessary to
ensure compliance with any continuing disclosure undertaking;
g. responding to Internal Revenue Service audits or Securities and Exchange
Commission investigations:
Mr. Lee Walton
March 20, 2003
Page 3
h. after closing of the Bonds, providing continuing advice to the City or any
other party concerning any actions necessary to ensure that interest paid on the Bonds
will continue to be excluded from gross income for federal income tax purposes (e.g., we
will not undertake rebate calculations for the Bonds without a separate engagement for
that purpose); or
i. any other matter not specifically set forth above that is not required to
render the Bond Opinion.
Additional Services. Services in addition to bond counsel responsibilities may be
performed by us upon specific direction of the City. For such additional services, we shall be
compensated separately and shall account and bill for such services separately at the hourly rate
normally charged by us for the services of the attorneys and paralegals performing such work.
Such additional services may include. but are not limited to. the following:
1. negotiate, or assist in negotiation. of the acquisition of any easements,
lands or rights or in any eminent domain proceedings;
2. perform ancillary legal work in connection with litigation. pending or
threatened;
3. prepare or negotiate contracts between the City and other persons or
municipalities;
4. negotiations with or practice before state or federal agencies;
5. act as disclosure counsel to the City, including the drafting of the official
statement relating to the Bonds; and
6. assist the City in obtaining a rating for the Bonds.
Prior to undertaking any services described under the caption "Additional Services"
above, we will provide the Mayor of the City a description of any such additional services and an
estimate of our fees for providing such Additional Services.
Attorney Client Relationship. Upon execution of this engagement letter, the City will be
our client and an attorney- client relationship will exist between us. We assume that all other
parties will retain such counsel as they deem necessary and appropriate to represent their
interests in this transaction. Our services as bond counsel are limited to those contracted for
herein; the City's execution of this engagement letter will constitute an acknowledgment of those
limitations. Our representation of the City will not affect, however, our responsibility to render
an objective opinion of bond counsel.
Mr. Lee Walton
March 20, 2003
Page 4
Our representation of the City and the attorney - client relationship created by this
engagement letter will be concluded upon issuance of the Bonds. Nevertheless, subsequent to
closing of the Bonds, we will prepare and provide a transcript of the proceedings pertaining to
the Bonds and make certain that the Internal Revenue Service Form 8038 -G is mailed.
Conflicts. We want to advise you that Spokane County is our client in past and present
transactions. We currently represent Spokane County in connection with the proposed issuance
of its $12,000,000 Limited Tax General Obligation Bonds, Series 2003, to finance improvements
to the Fair & Expo Center (a portion of the Regional Projects). We do not believe, however, that
this simultaneous representation will adversely affect our ability to represent the City. We
believe we can fulfill our professional responsibilities in the representation described herein and
seek your consent thereto by the execution of this letter.
In seeking your consent, we believe that, consistent with Rule 1.7(a) of the Rules of
Professional Conduct (the "Rules "), our representation of the City will not be adversely affected
by our representation of Spokane County; nor, consistent with Rule 1.7(b), do we believe that
our representation of the City will be materially limited by our representation of Spokane
County. If facts change which result in a circumstance wherein we feel that our professional and
independent representation of the City would be adversely affected or materially limited by our
representation of Spokane County, we will promptly advise the City and take appropriate action
to withdraw as its counsel and would thereafter represent only Spokane County. We would,
however, continue to represent Spokane County on matters unrelated to the City. If
circumstances arise which result in our withdrawal, we expect to be compensated in accordance
with the provisions of this engagement letter under the captions "Fees" and "Additional
Services."
We have completed a thorough conflicts check within our firm and have found no current
conflict between the City and our existing clients. During the course of this engagement, we will
not undertake any new representation of a client with interests that may be adverse to yours, or
which would impose a material limitation on our ability to represent you, without your prior
writtcn consent.
Our firm represents many political subdivisions, companies and individuals. It is
possible that during the time that we are representing the City, one or more of our present or
future clients will have transactions with the City. We will inform the City of any potential
conflicts of interest that might result from such client's transactions with the City, as we become
aware of them. We also request that the City notify us of any potential conflicts as they may
arise. If we reasonably believe that our representation of the City will not be adversely affected
by such potential conflicts, we will request the City's written consent to such potential conflicts
and will furnish the City with sufficient information to enable the City to make an informed
judgment regarding the granting of such consent.
Mr. Lee Walton
March 20, 2003
Page 5
Fee& Based upon: (i) our current understanding of the terms, structure, size and
schedule of the financing, (ii) the duties we will undertake pursuant to this engagement letter,
(iii) the time we anticipate devoting to the financing, and (iv) the responsibilities we will assume,
we estimate that our fee will be 511,200, or our hourly rates, whichever is lesser. Such fee may
vary: (i) if the principal amount of Bonds actually issued differs significantly from the amount
stated above, (ii) if material changes in the structure of the financing occur, or (iii) if unusual or
unforeseen circumstances arise which require a significant increase in our time or responsibility.
If. at any time, we believe that circumstances require an adjustment of our original fee estimate,
we will consult with you and prepare an amendment to this engagement letter. Also, if you find
our fee is unacceptable, we reserve the right to meet with the City to arrive at a mutually
agreeable amount. Lastly, we believe that due to our representation of Spokane County there are
significant economics of scale which will result in a material cost savings to the City.
Costs and Expenses. It is our policy to serve you in the most cost effective way. We
will expect to be reimbursed for all disbursements made on your behalf, including travel costs,
photocopying, deliveries, long distance telephone charges, telecopier charges, Fling fees,
computer - assisted research and other direct costs incurred on the City's behalf. We estimate that
such out -of- pocket expenses will be in the range of $500 to 51,000.
Invoices and Payments — Fees. Our fee is usually paid at the closing of the Bonds, and
we customarily do not submit any statement for fees until the closing unless there is a substantial
delay in completing the financing. If this transaction is delayed beyond July 31, 2003, we
reserve the right to present for payment an interim statement. If the financing is not
consummated, we understand that we will be paid for only 25% of our time expended on the
City's behalf but will be paid for all costs and expenses made or incurred on the City's behalf.
Our firm, like other businesses, has substantial cash demands that require us to borrow
money if our accounts are not paid promptly. Thus, we must add a late payment charge to
accounts not paid within 30 days of the invoice date. The late payment charge is currently
assessed at a rate of one percent (1 %) per month on any unpaid balance. In the event that an
account becomes delinquent, we employ the same prudent collection procedures used by other
businesses to ensure that the vast majority of our clients who do pay thcir bills promptly are not
penalized for the additional costs attributable to delinquent bills.
Questions. One of our goals is to ensure that legal services are delivered effectively and
efficiently and all billings are accurate and understandable. Please direct any questions about
legal services or billing practices to me.
Records. At your request, papers and property furnished by you will be returned
promptly upon receipt of payment for outstanding fees and client charges. Our own tiles,
including lawyer work product, pertaining to the Bonds will be retained by us. For various
reasons, including the minimization of unnecessary storage expenses. we reserve the right to
Mr. Lee Walton
March 20, 2003
Page 6
destroy or otherwise dispose of any documents or other materials retained by us after the
termination of the engagement.
If the foregoing terms are acceptable to you, please so indicate by returning the enclosed
copy of this engagement letter dated and signed by an authorized officer, retaining the original
for your files. We look forward to working with you.
RJK:psm
Enclosure
cc: Stanley M. Schwartz, City Attorney
ACCEPTED this day of , 2003
CITY OF SPOKANE VALLEY, WASHINGTON
By:
Lee Walton, Interim City Manager
Very truly yours,
LUKINS & ANNIS. P.S.
Roy J. Koegen
INHUNICWAL'E? GAGZNFNI LETTEJMPAI1AI. 0.D: -iTTY aF U'» ANE VALLEY Ewt1AGEMFNT LTLDOC
1
MEMO CITY OF SPOKANE VALLEY
TO: Council
FR: Lee Walton
Subject: Bond Counsel
11707 Sprague Ave, Spokane Valley WA 99206
Tel: (509) 921 -1000, Fax (509) 921 -1008
e -mail lwalton@spokanevalley.org
Subsequent to my writing the Agenda Bill regarding appointment of a Bond Counsel, I
have received the attached proposal from Foster, Pepper. As with the other two firms
Foster, Pepper is a highly respected law firm with a long history of satisfied clients
requiring assistance in issuance of bonds. Indeed, their Senior Partner, Hugh Spitzer, is
the '`Grand Master" in this business who has mentored almost every new City in
Washington over the last 25 years. However with a flat fee $17,400, compared to $11,000
and $12,000 they are obviously not particularly interested in this particular job.
Lee Walton
Interim City Manager
City of Spokane Valley
11707 East Sprague
Spokane Valley, WA 99206
Lee:
FOSTER PEPPER & SH. FELMAN PLLC
A T TOR N r. Y S A T LAW
March 26, 2003
Re: Legal Services for the City of Spokane Valley —
Bond Counsel Qualifications
T understand that you have asked for letters of interest from law firms regarding
services the City of Spokane Valley (the "City") will require in connection with the
issuance of $7,700,000 nonvoted general obligation bonds (the "Bonds "). The Bonds
will be issued to finance improvements at Mirabeau Point. Foster Pepper & Shefelman
PLLC ("FP&S") is interested in providing such services. FP &S has the largest group of
municipal bond lawyers in Washington State, with offices in both Spokane and Seattle.
As bond counsel, we advise local governments of the federal tax laws, the federal
securities laws, and the state laws that relate to their ability to borrow money. Our client
in this transaction will be the City (and not Spokane County, the Spokane Public
Facilities District or the investment firm providing money to the City). In this regard, we
will work closely with the City Council and City staff in providing the necessary legal
advice and technical guidance.
FP &S has been actively engaged in the formation of the City. We advised the
incorporation proponents regarding compliance with state election laws. Jeff Nave was
an active participant of the Finance & Administration Transition Committee, for which
he attended committee meetings, researched laws and prepared legal memoranda
regarding the City's authority to borrow money and levy certain taxes. We look forward
to continuing our service to the City.
The following is a summary of information regarding FP &S. Additional
information can be provided on request and/or accessed on the firm's intemet web site:
www, foster. corm
50:49438.0
• FP &S is a firm of approximately 120 lawyers, with offices in Spokane,
Seattle, Portland and Anchorage.
Direct Phone
(509) 777.1602
Direct Facsimile
(5091 777-1616
e - Moir
mend ®foiter.cam
WEST 422
R 1 S'E RSIDE
Suite 1310
SPOKANE
Washington
99201 -0302
Website
WWW.I)) )ER.COM
A NC UOUM E
Alaska
PORTLAND
Oregon
SEATTLE
Washington
SPOKANE
WaSAtngton
March 26, 2003
Page 2
543
• Our 13 municipal government lawyers have more than 220 combined years of
experience practicing Washington government and public finance law_ Ten of those
lawyers focus exclusively on municipal finance matters. Two of those lawyers —Jeff
Nave and I— practice in Spokane. With this depth, we can provide the City with a
knowledgeable lawyer at meetings with very shoe notice. The City Council and staff
will not be required to adjust their schedules to accommodate our schedules.
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FP&S is "nationally recognized" as bond counsel and has been for nearly 60 years.
We routinely represent the State of Washington, state agencies, Indian tribes,
counties, cities, school districts and other special purpose districts as bond counsel.
FP&S has served as bond counsel to more than 450 governmental entities in the past
decade. We recent]} were ranked by The Bond .Troyer (August 16, 2002) as the top
bond counsel firm in Washington, based on total principal amount of all bond issues
maturing in 13 months or more. During September 2002 alone, we sewed as bond
counsel on 18 separate issues with an aggregate principal amount of S263,635,000.
• FP&S has two "103" tax lawyers (Le. lawyers whose practices emphasize the federal
tax aspects of municipal bonds) that practice in Washington, including the only "103"
tax lawyer in .Spokane (Jeff Nave)_ This means that we can offer the City food and
immediate access to a tax lawyer to address inquiries regarding the City's compliance
with the federal tax laws that govern the City's ability to issue "tax- exempt" bonds.
This also means that a tax lawyer can be present for City meetings on very short
notice, We believe this capability will provide the City with a real benefit as it
implements a federal tax compliance program within its finance department_
As part of the services included in our proposed bond counsel fee, we would be
happy to provide the City Council and City staff with a "Municipal Borrowing 101"
class so that you can be aware of the various laws applicable to the City and its
Councilrnembers when bonds, notes and other forms of debt are issued,
Jf we are selected as bond counsel, we expect to perform the following duties: (i) subject to
the completion of proceedings to our satisfaction, render our legal opinion (the "Bond ()pinion ")
regarding the validity and binding effect of the Bonds, the source of payment and security for the
Bonds, and the excludability of interest on the Bonds from gross incornc for federal income tax
purposes; (ii) prepare and review documents necessary or appropriate to the authorization, issuance
and delivery of the Bonds, and coordinate the authorization and execution of such documents; (iii)
review legal issues relating to the structure of the Bond issue; and (iv) review the section of the
official statement, private placement memorandum or other form of offering or disclosure document
to be disseminated in connection with the sale of the Bonds involving the federal income tax
treatment of interest on the Bonds_
March 26, 2003
Page 3
Our Bond Opinion will be addressed to the City and will be delivered by us on the date the
Bonds are exchanged for their purchase price. The Bond Opinion will be based on facts and law
existing as of its date. In rendering our Bond Opinion, we will rely upon the certified proceedings
and other certifications of public officials and other persons furnished to us without undertaking to
verify the same by independent investigation, and we will assume continuing compliance by the City
after the Bonds are issued with applicable laws relating to the Bonds. Duri.ng the course of this
engagement, we will rely on the City to provide us with complete and timely information on all
developments pertaining to any aspect of the Bonds and their security. We understand that elected
officials and City staff will cooperate with us in this regard.
Based upon: (i) our current understanding of the terns, structure, size and schedule of the
financing represented by the Bonds; (ii) the duties we will undertake pursuant to this engagement
letter; (iii) the time we anticipate devoting to the financing and (iv) the responsibilities we will
assume in connection therewith, our fee will be $17,400, plus properly documented out -of- pocket
costs, which should not exceed $500. Our fee may vary if: (a) the principal amount of Bonds
actually issued is significantly less than S7,700,000; (b) material changes in the structure or schedule
of the financing occur; or (c) if unusual or unforeseen circumstances arise that require a significant
increase in our time or responsibility. 1f, at any time, we believe that circumstances require an
adjustment of our original fee estimate, we will advise you. Our invoice for legal services will be
presented to the City upon the issuance of Bonds.
If the foregoing terms are acceptable to the City, please cause two copies of this letter to be
executed by Mayor DeVlerning. One copy should be returned to me and the other should be retained
in the City's files. We look forward to working with you.
/s/ James P. McNeill iII
Accepted and approved this day of , 2003.
CiTY OF SPOKANE VALLEY, WASHINGTON
Mike DeVleming, Mayor
3049466.02
FOSTER PEPPER. & SHEFELMAN PLLC
SUBMITTED BY: Interim Finance Director
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -092
DATE ACTION IS
REQUESTED:
March 27, 2003
TITLE:
March 31- December 31, 2003
Budget
TYPE OF ACTION:
X Ordinance
APPROVED FOR
CO �" IL PACKET: ATTACHMENTS: Resolution
r City Manager Proposed Ordinance No. 62 Motion
Ail Dept. Head Other
Attorney Approve
As To Form
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Suspend the rules for two readings,
advance to second reading, and adopt Ordinance No. 62.
DISCUSSION: Following the incorporation vote in May 2002 and election of Council in November 2002,
Council approved interim operating budgets for the period through March 30, 2003. These interim
budgets allowed interim staff and Council to establish staffing levels and to develop and construct office
and meeting space for operation of the City of Spokane Valley as of the March 31, 2003 date of
incorporation. Staff has now prepared an operating budget for the balance of the year 2003 that has
been reviewed by the Finance Committee. The preliminary budget document for the period March 31,
2003 through December 31, 2003 is an attachment to proposed Ordinance No. 62 that is recommended
for adoption by the Council.
ALTERNATIVES: None
FISCAL IMPACT:
SOURCE OF FUNDS:
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
ORDINANCE NO. 62
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD MARCH 31, 2003
THROUGH DECEMBER 31, 2003; ESTABLISHING AN ARTERIAL STREET
FUND; ESTABLISHING A SEWER FUND; ESTABLISHING AN EQUIPMENT
RENTAL & REPLACEMENT FUND; ESTABLISHING A RISK MANAGEMENT
FUND; ESTABLISHING APPROPRIATIONS OF FUNDS FOR 2003; AND
ESTABLISHING POSITIONS AND SALARY SCHEDULES FOR 2003.
WHEREAS, R.CW 35.02.132 requires the City Council to adopt a first year budget for
the period from incorporation to the end of the fiscal year; AND
WHEREAS, a "Preliminary Budget" was submitted to the City Council and City Clerk
on March 18, 2003; AND
WHEREAS, the City Council scheduled and held a Public Hearing on the Proposed
Budget on March 25, 2003, AND
WHEREAS, the City Council desires to establish an Arterial Street Fund, a Sewer Fund,
an Equipment Rental and Replacement Fund, and a Risk Management Fund to be
included in the 2003 budget;
NOWT', THEREFORE the City Council of the City of Spokane Valley, Washington, do
ordain as follows:
Section 1. Arterial Street Fund Established. There is hereby established in
the City treasury a fund known and designated as the "Arterial Street Fund" for the
purpose of providing funds for construction and maintenance of arterial highways and
city streets as authorized by RCW 46.68.070 or otherwise.
Section 2. Sewer Fund Established. There is hereby established in the City
treasury a fund known and designated as the "Sewer Fund" for the purpose of providing
funds for construction and maintenance of arterial highways and city streets in
coordination with the Spokane County Sewering project
Section 3. Equipment Rental & Replacement Fund Established. There is
hereby established in the City treasury a fund known and designated as the "Equipment
Rental and Replacement Fund" for the purpose of providing funds for acquisition and
maintenance of equipment to be used by city departments as authorized by Chapter
36.33A RCW and RCW 35.21.088, respectively.
Section 4. Risk Management Fund Established. There is hereby established
in the City treasury a fund known and designated as the "Risk Management Fund" for the
purpose of providing funds for the City's risk financing activities.
1
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Section 5. Funds Appropriated. The Budget for March 31, 2003 through
December 31, 2003 is appropriated by fund as follows:
Fund Budget
General Fund $ 13,885,076
Street Fund 3,941,315
Arterial Street Fund 400,000
Hotel/Motel Fund 10,000
County City Loan Fund 50,500
Capital Projects Fund 550,000
Special Capital Projects Fund 550,000
Street Capital Projects 1,500,000
Sewer Fund 1,000,000
Stormwater Management Fund 555,000
Equipment Rental & Replacement 70,525
Total Budget: $22,512,416
Section 5. Positions and Salary Schedules. The various positions and salary
ranges for City employees are attached to this Ordinance as Appendix A.
Section 6. Transmittal. A complete copy of the budget as adopted, together
with a copy of the adopting Ordinance, shall be transmitted by the City Clerk to the
Division of Municipal Corporations of the Office of State Auditor and the Association of
Washington Cities.
Section 7. Severability. Should any section, paragraph, sentence, clause or
phrase of this Ordinance, or its application to any person or circumstance, be declared
unconstitutional or otherwise invalid for any reason, or should any portion of this
Ordinance be preempted by state or federal law or regulation, such decision or pre-
emption shall not affect the validity of the remaining portions of this ordinance or its
application to other persons or circumstances.
Section 8. Effective Date and Publication. This Ordinance shall be in full
force and effect on the official date of incorporation provided publication of this
ordinance or a summary thereof occurs in the official newspaper of the City as provided
by law.
PASSED by the City Council this day of March, 2003.
Mayor, Michael DeVleming
ATTEST:
Interim City Clerk, Ruth Muller
Approved as to form:
Interim City Attorney, Stanley M. Schwartz
Date of Publication:
Effective Date
3
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MIllf= et
i i _w'.� __.- -.. _aeiow.
•
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2e.
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CITY OF
SPOKANE VALLEY
Preliminary Budget
April 1 to December 37, 2003
R. W. Nowak
Interim Finance Director
Dated March 20, 2003
Budget Message
City Manager /Finance Director Budget Message 1 - 7
City Profile
Councilmembers & Staff 8
Planning Commission 9
Organizational Chart 10
Community Profile 11
Budget Guide
About the Budget & the Budget Process 12
Spokane Valley Budget Policies 14
Basis of Accounting and Budgeting 15
Budget Summary
Budget Ordinance
Salary Schedule
Professional Services
Revenue Assumptions
Expenditure Assumptions
Budget Summary
Revenues by Type
Expenditures by Department
Capital Expenditures for 2003
CITY OF SPOKANE VALLEY — 2003 BUDGET
Table of Contents
Revenues
General Fund 27
Other Funds 28
Expenditures
City Council 30
City Manager 32
Finance 34
Legal 37
Public Safety J8
Administration 40
Public Works 44
17
19
20
21
22
23
24
25
26
Planning & Community Development 46
Building 48
Parks and Recreation 50
General Government 54
Street Fund 55
Arterial Street Fund 56
Hotel/Motel Fund 56
County City Loan Fund 57
Capital Projects and Special Capital Projects Funds 57
Street Capital Projects 58
Sewer Fund 59
Stormwater Management 59
Equipment Rental & Replacement 60
Risk Management Fund 61
ii
March 20, 2003
City of Spokane Valley
The Honorable Mayor DeVleming and Councilors
City of Spokane Valley
Spokane Valley, Washington
Dear Mayor DeVleming and Councilors:
It is with considerable pleasure and satisfaction that 1 present you with recommendations
for this City's first annual budget for the year ending December 31, 2003. This budget
will be followed by an endless succession of similar documents over the years. However,
there can be only one starting point that attempts to address the hopes and aspirations of a
new community.
This budget is also important in that it represents a justification for the efforts made to
incorporate this City by responding to the various issues and concerns that led the citizens
of Spokane Valley to make this decision. These concerns can best be summarized as (1)
planning and growth management to improve the quality of life in this community, (2) a
desire to maintain or improve the level of public safety and - law enforcement, (3)
improve transportation and traffic management, (4) expand family recreation and cultural
opportunities, and (5) economic development to create new job opportunities. The
success of this, and future budgets, will ultimately be determined by your success in
addressing these major concerns. In addition, the City will be tested by its ability to
establish a strong financial and organizational foundation that will ensure a successful
future for this City.
Budget Format
Pages that follow provide increasing levels of detail about our recommended budgets for
the City's Funds. Major funds are the General Fund, Street Fund, Street Capital Projects,
Sewer Fund, and Stormwater Management. Descriptions and goals of these funds are
included in the budget detail sheets that follow.
Speaking broadly, the General Fund accounts for services while the Street Fund and
Street Capital Project Fund accounts for items. Essentially these three funds are the ones
from which most direct expenditures are made. In addition to these, the Stormwater
11707 E. Sprague • Suite 106 • Spokane Valley, Wa. • 99206 • (509) 921 -1000 • Fax (509) 921 -1008
Management Fund tracks revenues and expenditures for the City's surface water
management program. In addition, the budget contains a description of the new City's
organization, a description of City departments and operations, and some details about
the City itself.
Highlights & Goals
A city budget should be far more than a mere accounting document. It should also be an
expression of Council policy and hopefully the embodiment of community aspirations. A
number of these aspirations and goals are incorporated into the following program areas.
As with other new cities, Spokane Valley is encumbered and pressured by the necessity
to build an organization and establish major policy directions within a short space of
time. For this reason the Council has wisely chosen to contract for several major services
allowing time to review and research alternative methods to provide these programs more
efficiently and effectively. The primary exception to this policy was the land use and
planning function, which Council determined to be the most critical element in exercising
local control.
Planning and Land Use -
This program can be divided into two phases. First is implementation of a Current
Planning, Building service and establishing a "One Stop" Permit Center. Council
decision not to impose a building moratorium requires that these critical services be on
line and operational on March 31 to facilitate applications for new development.
Spokane County will transfer all pending land use applications to the City on March 31.
This may impose some delay and hardship on a few developments that are waiting
approval. The staff will do their best to expedite and accommodate these projects.
To implement these policies, the Council has also established an independent Planning
Department, a Building Services Department and a Planning Commission. To oversee
this critical function, your interim Planning Director, Jim Hams, and staff have done well
in developing the various ordinances and policies that will be required to meet City
responsibilities in this area. We are particularly grateful to Bob Ely, our Interim Building
Official, for getting this important operation organized and operational without the usual
moratorium that allows a more gradual transition.
Phase two will be the development and creation of the first comprehensive plan for
Spokane Valley. This is a process that will serve to bring the City together as a
community by identifying common goals. To accomplish this task, it is critical that the
process taking place over the next eighteen months involve the entire community. This
budget provides funds to underwrite this major effort.
Transportation and Traffic Management -
Most certainly, one rational for incorporation was concern with the transportation and
traffic management. For this reason, this budget, and future budgets, will emphasize
2
1
1
roadway improvements. - Over the next few years, considerable attention will be placed
on securing grants and other funding to maintain and upgrade the condition of the City
streets. While improving the movement of vehicular traffic is a primary City goal, the
safety of pedestrians, particularly school children, is also certain to emerge as a major
Council objective.
Surface Water Management -
The City has assumed responsibility for the surface water system previously managed
and maintained by Spokane County. The City will contract initially with Spokane
County for maintenance. However, in order to improve the level of management, the
Council will establish new maintenance standards and solicit proposals to provide this
service. During the balance of 2003, the City will evaluate this program and select a
provider for 2004.
Parks and Recreation -
The City anticipates assuming responsibility for nine parks from Spokane County, plus
three swimming pools. The City will soon approve a contract with Spokane County to
maintain these parks, pending a decision by Council whether the City should undertake
this responsibility in 2004. The Council is also moving aggressively to expand the
existing County recreation program to serve the community with new emphasis on our
younger citizens. Although not included in this preliminary budget, Council may want to
consider expanding the availability of the swimming pools to include evening hours and
perhaps staying open through Labor Day.
Law Enforcement -
High quality police protection is always the foundation of a successful city. One of the
first major policy decisions rendered by the City Council was to maintain the level of
police services to the Citizens of Spokane Valley. The proposed budget provides for a
force of 101 officers and establishes a Property Crimes Unit in the Valley precinct. More
important, the Sheriff has agreed to organize a City style Police Detachment to
emphasize Community based patrol. This means that patrol officers will assume greater
responsibility for specific areas of the City, allowing patrol officers to become better
acquainted with the population they serve and the problems that will be encountered.
Significant Accomplishments
In addition to the service enhancements mentioned above in "Highlights ", the City
accomplished the following during this pre - incorporation period:
• Adopted a resolution to continue the City's existing relationship with Valley Fire
and Rescue Districts No. 1 for a one year period. At that point the City must
decide whether to form a City Department, contract with existing districts or
annex to District No.1 .
3
• The City has also opted to contract with the Spokane Regional Library District
pending a final decision on a relationship with that agency. This contract includes
an agreement that a facilities plan will be developed over the ensuing 12 months
to identify the need, potential location and financing plan for a much needed new
library facility.
• Recruitment for the permanent City Manager and Department Directors is well
underway and successful candidates will be reporting over the next three months.
In the meantime, 1 am extremely pleased by the high quality of persons we have
been able to attract to serve in the various City Departments. Our emphasis has
been on selecting individuals who share the Council's vision to provide
"customer oriented" services to the citizens of Spokane Valley.
• Negotiated interlocal agreements with Spokane County for interim services. Each
of these programs will be carefully evaluated over the next few months to
determine what is the most efficient and cost effective means to provide a high
quality service.
Council has made it clear that these contracts must be analyzed to determine if these
responsibilities can be accomplished more efficiently by bidding out to other agencies
and /or the private sector, or whether they should be performed by City forces.
Additional Coals for 2004
Road Maintenance
Animal Control
Solid Waste Services
Police Services
Surface Water Management
Adult Detention (Jail)
District Court
Prosecution Services
Public Defender
Park Maintenance
Road Improvements (to continue
work in progress)
A traditional prerogative of the City Manager is to offer recommendations and
suggestions for Council consideration. Following are three proposals that may be
reviewed within the context of this budget.
Mirabeau Center - The Council is very supportive of the proposed Mirabeau
Center as a means to provide a major cultural opportunity for citizens of Spokane
Valley and as a replacement for the badly deteriorated Senior Center. The
Council proposes to work closely with the Spokane Public Facility District,
Spokane County and the City of Spokane to accomplish this project. However,
City support should be conditioned on developing a financial plan that will not
impair or risk the City's financial credit.
Wastewater Treatment - City staff has been assigned the task of reviewing the
proposed new wastewater treatment plant to determine if a regional approach
4
1
might better serve the interests of this City. This effort may result in some delay
with regard to the current County efforts to begin construction on the new plant.
However, this review is important to insure that the project meets the needs of
Spokane Valley in the most efficient and cost effective manner. The City of
Spokane has assured us that additional capacity will be made available to this City
as necessary to avoid any potential harm that might otherwise be caused by this
delay. 1 strongly recommend that the City continue to explore options that would
allow selection of the most cost effective solution for wastewater treatment.
City Offices - The Council determined that leasing space for City Offices was the
most prudent option over the short term. Fortunately, appropriate space was
available to the City at a very favorable rate so a four year term was negotiated. This
will allow a reasonable time period to evaluate other long -term options including
building a City Center that might incorporate other public functions such as a
Municipal Court.
Wastewater Collection - It is critical that there be no loss of momentum in the
current program to install sanitary sewers to replace remaining septic systems. This
multi -year program is vital to protect the aquifer that supplies our community
drinking water. It is also important that this work incorporate curb to curb asphalt
overlays to maintain the integrity of the street surface.
Appleway - I recommend that the City Council authorize an evaluation of the
Appleway Couplet to determine if an extension of this arterial is warranted.
Major Budget Issues
Although this is your first annual budget, there are a number of significant policy issues
involved that the Council will address during its review and consideration of the Manager's
recommendations. Among the issues are the following:
Setting the Tax Rate - Prior to incorporation, the County levied a Road District: tax
of $1.84 in addition to the general County property tax. This Road Tax will be
eliminated in 2004 by the incorporation of Spokane Valley. The City is limited by
law to a rate of $1.60 per $1000 of assessed valuation plus any unused portion of its
authorized rate not utilized by the Fire District. I recommend that the Council levy
the $1.60 which will result in a saving of $0.21 per $1000 AV for all property owners
in the new City. This rate will still allow the City to maintain services at their current
level.
Utility Tax - Although suggested by the incorporation study, the Council has
determined that it does not wish to impose the utility tax authorized by State law and
utilized by most cities in Washington. Your reasoning is that imposing this tax would
increase the level of total taxes paid by the residents of Spokane Valley above the
amount previously paid as an unincorporated area. I understand this objective so,
5
therefore, this budget makes no provision for this tax. However, this tax option
remains in reserve in the event of unforeseen emergencies or should the community
determine the need for a major project that can not be accommodated within current
revenue limitations.
Mirabeau Center - In 2002 the citizens of Spokane County, including a majority in
Spokane Valley, voted to approve a transfer of $0.33 from the State sales tax to
finance an expansion of the Spokane Convention Center and Fairgrounds along with
construction of the Mirabeau Center in Spokane Valley. The City Council must now
determine how the City can provide the necessary bond guarantees and manage this
project without impairing the City's credit rating. 1 suggest it is most likely that this
can best be accomplished by issuing separate City bonds, rather than being part of a
combined issue.
Comparison to Incorporation Study
Prior to the July, 2001 Spokane Valley incorporation vote, a feasibility analysis was
conducted for the Washington State Boundary Review Board. That analysis projected
revenues and expenses for the new City during the first full year of incorporation. This
budget as proposed is only slightly at variance with those projections. In general, it
appears that full year revenues may be slightly less than projected but expenditures are
also lower than expected.
Conclusion
In these few short months, the City of Spokane Valley has laid a solid foundation for
local government and community responsiveness. With this budget, the Council can
review the design of this foundation as a basis for providing additional levels of services
for the citizens of the City. It is predictable that there were a few difficult learning
experiences along the way, but it is important that from the beginning, the City has
sought to make the exercise of municipal governance meaningful. The future is up from
here.
On behalf of our dedicated and collegial staff, it has been a pleasure to serve you during
the City's - November to April incubation period. I am particularly grateful to Bob
Noack and the Interim Staff for their dedication and outstanding service, which were
instrumental in bringing this budget together. We look forward to Spokane Valley's
continued success and the opportunity to serve you in the future.
Presentation of this first annual budget is essentially the last significant task I will
perform for the City of Spokane Valley before 1 fade away into well- deserved obscurity.
1 can truly say that this had been perhaps the most enjoyable new city assignment 1 have
undertaken. 1 believe this is a combination of having an outstanding and caring Council
6
0
to work with and a highly qualified Interim Staff. Given these almost five months of
experience, I am certain the City is in good hands and faces a splendid future.
Respectfully,
Robert Noack
Interim Finance Director
CITY OF SPOKANE VALLEY, WASHINGTON
City Council Members
Michael DeVleming, Mayor
Position #3
Diana Wilhite, Deputy Mayor
Position #1
Steve Taylor
Position #2
Gary Schimmels
Position #4
Staff
Lee Walton, Interim City Manager
Stan McNutt, Interim Deputy City Manager
Stanley Schwartz, Interim City Attorney
Bob Ely, Interim Chief Building Inspector.
Robert W. Noack, Interim Finance Director
Ruth Muller, Interim City Clerk
Dick Warren, Interim Public Works Director
Bill Hutsinpiller, Interim Parks and Recreation Director
James Harris, Interim Planning Director.
8
Richard Munson
Position #5
Mike Flanigan
Position #6
Dick Denenny
Position #7
The City Council passed Ordinance Number 35 that created a Planning Commission
and established the duties of the Commission. The Commission is composed of 7-
members with 3 year staggered terms. Members must live within the City.
The Commission makes recommendations to the Council concerning the
comprehensive plan, development regulations, shoreline management,
environmental protection, capital improvements, and other matters as directed by
the Council.
City of Spokane Valley Planning Commission
Applications are currently being taken by the City and members will be appointed
in April 2003.
= Prothrnan
Interim; Position
will continue
= New Additional
City Positions
Contract I
Positions
; — (Consulting) i
Bldg. Inspector II
3/24
Bldg Inspector II
4/01
Associate
Planner
2/17
Associate
Planner
30 0
Administrative
Assistant (V
Shared with PW)
12/20/02
Building Official
6/01
L__
Long Range
Planning Mgr.
1/20
urren anntng
Mgr.
1 /20
Plans Examiner
3/24
Permit Specialist
3/24
Assistant Planner
(DON)
Assistant Planner
(DON)
Community
Development Dir.
6/15 •
rearming
Technician
2/3
Code Enforcement Off,
6/1
Admtntstratrve
Assistant (Y/
Shared with CD)
12/20/02
Capital Protects
Senior Engineer
7/01
Capital Projects
Assistant Eng.
(DON)
Traffic
— Engineering
GIS Tech. - 1/2
5/20
City of Spokane Valley
Staffing and Organization Chart 1
With Actual /Anticipated Start Dates Fiscal Year 2003}
Office of the j
• _ City Attorney —•
Public Works
Director
6/15
City Engineer
3/17
1 _
Engineering
Technician
6/1
Citizens of
Spokane Valley
City Council 1
City Manager
51
Development
Senior Engineer
5/01
Development
Assistant Eng.
• (DON)
I �
1 Chief of Police j
1
Maintenance
Superintendent
1/13
Maintenance
Worker
7/1
On Call
Contracted I
Services:
- FIR
-IT
- Misc, Contracts I
Administrative
Analyst
7/1
Adm1stratMe
Assistant
(DON)
Deputy City
. Manager
811
•
IT Specialist - 1/2
5/20
MR/Admin.
Assistant
2/3
City Clerk
6/1
Office Assistant
(Receptionist)
12/20/02
Deputy City Clerk
7/1
(DON) = Depending on
Need; Position will be
budgeted but not filled untit
work Iaad justifies need
Finance Director
7/1
Accounting
Manager
1/20
1
Accountant/
Budget Analyst
6/15
Accounting
Technician
2/15
Packs and
Recreation Dir.
7/1
Administrative
Assistant
5/15
• Senior Center
. Coordinator
Recreation
Coordinator
1/21
• I 1 Recreation
Assistants
LOCATION
The City of Spokane Valley is located in the
eastern part of Spokane County adjacent on
the east by the City of Liberty Lake and on
the west by the City of Spokane and is
accessible from 1 -90, SR 27 and SR 290.
Demographics
Square Miles
Population
Housing Units
Miles of Paved Streets
CITY COUNCIL
Mike DeVleming, Mayor
Diana Wilhite, Deputy Mayor
Dick Denenny, Councilmember
Mike Flanigan, Councilmember
Richard Munson, Councilmember
Gary Schirmels, Councilmember
Steve Taylor, Councilmember
MUNICIPAL SERVICES
Law Enforcement
The City of Spokane Valley contracts with
the Spokane County Sheriffs Office for its
law enforcement services. The City also
contracts with Spokane County for jail and
court services. The Washington State Patrol
also provides services on state and interstate
highways and as backup for emergencies.
Fire Protection
Spokane County Fire District 1, the largest
District in Spokane County, provides fire
protection as well as basic and advanced
EMT life support services for the Central
portion of the City. The northern portion of
the City will be served by Spokane County
Fire District 9, with the southern portion
served by Spokane County Fire District 8.
COMMUNITY PROFILE
38.5 Animal Control
80,693 Animal control services are provided by the
37,867 Spokane County Animal Control
420 Department, and is staffed with Animal
Control Officers trained and commissioned
by Spokane County Sheriff's Department.
11
Library Services
The Spokane County Library District
provides library services to the City.
Public Works
The City's engineering and roads
maintenance is provided by the City's
Planning and Public Works Departments.
Parks and Recreation
The City of Spokane Valley contracts with
Spokane County for the maintenance of
parks within the community.
Recreational Facilities
• Balfour Park
• Brown Park
• Castle Park
• Centennial Trail
• Edgecliff Park
• Mirabeau
• Orchard Park
• Park Road Park
• Sullivan Park
• Terrace View Park and Pool
• Valley Mission Park, Pool and Senior
Center
Educational Services
The City of Spokane Valley is served by:
• Central Valley School District No. 356
• East Valley School District No. 361
• Spokane School District No. 81
• West Valley School District No.363
• (7) private schools
About the Budget and the Budget Process
The budget includes the financial planning and legal authority to obligate public funds.
Additionally, the budget provides significant policy direction by the City Council to the staff
and community. As a result, the City Council, staff and public are involved in establishing
the budget for the City of Spokane Valley
The budget provides four functions:
1. A Policy Document
The budget functions as a policy document in that the decisions made within the budget will
reflect the general principles or plans that guide the actions taken for the future. As a policy
document, the budget makes specific attempts to link desired goals and policy direction to
the actual day -to -day activities of the City staff.
2. An Operational Guide
The budget of the City reflects its operation. Activities of each City function and
organization have been planned, debated, formalized, and described in the following
sections. This process will help to maintain an understanding of the various operations of the
City and how they relate to each other and to the attainment of the policy issues and goals of
the City Council.
3. A Link with the General Public
The budget provides a unique opportunity to allow and encourage public review of City
operations. The budget describes the activities of the City, the reason or cause for those
activities, future implications, and the direct relationship to the citizenry.
4. A Legally Required Financial Planning Tool .
The budget is a financial planning tool, which has been its most traditional use. In this light,
preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A
of the Revised Code of Washington (RCW). The budget must be adopted as a balanced
budget and must be in place prior to the expenditure of any City funds. The budget is the
legal authority to expend public moneys and controls those expenditures by limiting the
amount of the appropriation at the fund level. The revenues of the City are estimated, along
with available cash carry- forward, to indicate funds available. The budget takes into account
unforeseen contingencies and provides for the need for periodic adjustments.
The Budget Process — First Year
The budget process for a new city in its first year is different than the normal budget process.
Prior to the official date of incorporation, the interim council must adopt a first year budget.
The budget will actually deal with only a partial year, covering the period from the official
date of incorporation until January 1 of the following year.
The interim City Manager will prepare a preliminary budget to be made public at least 60
days prior to the official incorporation date. For this preliminary budget that was not possible
due to a lack of data concerning staffing and service contracts. A budget hearing must be
12
held before the incorporation date and any taxpayer may appear and be heard regarding the
proposed final budget.
Following the budget hearing, the council may make any adjustments or changes in the
proposed budget as it deems necessary. The council may adopt the final budget (by
ordinance to be effective on the official incorporation date) at the conclusion of the public
hearing or at any time before the official incorporation date.
Year 2004 Budget Process
The budget process for the City of Spokane Valley is, in some respects, an ongoing, year -
round activity. The formal budget planning begins in July with discussions between the City
Manager and City Council during a mid -year retreat. Following the retreat, the City Manager
and the Department Directors prepare the preliminary budget based upon the City Council
priorities. The City Council reviews the preliminary budget during November and December.
The City of Spokane Valley budget procedures are mandated by RCW 35A.33.135. There are
several steps in the budget process. The first requirement is that the City Manager submit
estimated revenues and expenditures to the City Council on or before the first Monday in
October. The preliminary budget is presented to the City Council in November. Public
hearings are held to obtain taxpayers' comments, and revisions, as applicable, are made. The
Council makes its adjustments to the preliminary budget and adopts by ordinance a final
balanced budget no later than December 31. The final operating budget as adopted is
published, distributed, and made available to the public during the first three months of the
following year.
The City Manager is authorized to transfer budgeted amounts within an account; however,
any revisions that alter the total expenditures of a fund, or that affect the number of
authorized employee positions, salary ranges or other conditions of employment must be
approved by the City Council.
When the City Council determines that it is in the best interest of the City to increase or
decrease the appropriation for a particular fund, it may do so by ordinance approved by one
more than the majority after holding one public hearing. This is usually performed once a
year.
13
City of Spokane Valley
Selected Budget Policies
Department directors have primary responsibility for formulating budget
proposals in line with City Council and City Manager priority direction, and for
implementing them once they are approved.
The Finance Department is responsible for coordinating the overall preparation
and administration of the City's budget and Capital Investment Program Plan.
This function is fulfilled in compliance with applicable State of Washington
statutes governing local government budgeting practices.
The Finance Department assists department staff in identifying budget problems,
formulating solutions and alternatives, and implementing any necessary corrective
actions.
Interfund charges will be based on recovery of the direct costs associated with
providing those services.
Regular employee positions will normally be budgeted only in the City's
operating funds and will be retained in accordance with rules established by the
Finance Department.
Budget adjustments requiring City Council approval will occur through the
ordinance process at the fund level coordinated by the Finance Department and
will occur prior to fiscal year end.
The City's budget presentation will be directed at displaying the City's services
plan in a Council/constituent - friendly format.
Ending fund balances, excluding contingency funds, for all operating funds will
be budgeted at a level of no less than five or more than ten percent of the total
budgeted new revenue for each year. For the purpose of this policy "new
revenue" means total budgeted revenue, less beginning fund balances and
interfund receipts.
The City will maintain equipment replacement funds that will receive annually
budgeted contributions from the operating expenses of departments owning the
capital equipment in an amount necessary to replace the equipment at the end of
its useful life. Life cycle assumptions and required contributions will be reviewed
annually as part of the budget process
14
LI
J
i J
U
BASIS OF ACCOUNTING AND .BUDGETING
Accounting
A.ccounting records for the City are maintained in accordance with methods prescribed
by the State Auditor under the authority of Washington State law, Chapter 43.09.20
RCW, and in compliance with generally accepted accounting principles as set forth by
the Governmental Accounting Standards Board.
Basis of Presentation - Fund A.ccountinQ
The accounts of the City of Spokane Valley are organized on the basis of funds, each of
which is considered a separate accounting entity. Each fund is accounted for with a
separate set of double -entry accounts that comprise its assets, liabilities, fund equity,
revenues .and expenditures or expenses, as appropriate. The City's resources are'
allocated to and accounted for in individual funds depending on their intended purpose.
The following are the fund types used by the City of Spokane Valley:
Governmental Fund Types
Governmental funds are used to account for activities typically associated with state
and local government operations. All govern rental fund types are accounted for on a
spending or "financial flows" measurement focus, which means that typically only
current assets and current liabilities are included on related balance sheets. The
operating statements of governmental funds measure changes in financial position,
rather than net income. They present increases (revenues and other financing sources)
and decreases (expenditures and other financing uses) in net current assets. There are
four governmental fund types used by the City of Spokane Valley:
General Fund
This fund is the primary fund of the City of Spokane Valley. It accounts for all financial
resources except those required or elected to be accounted for in another fund.
Special Revenue Funds
These funds account for revenues that are legally restricted or designated to finance
particular activities of the City of Spokane Valley. Special Revenue funds include the
Street Fund and Arterial Street Fund.
Debt Service Funds
These funds account for financial resources which are designated for the retirement of
debt. Debt Service funds are comprised of the County City Loan Fund and Tax
Anticipation Note Fund.
Capital Project Funds
These funds account for financial resources, which are designated.for the acquisition or
construction of general government capital projects. Capital Project Funds include the
Capital Project Fund and Special Capital Projects fund.
15
Proprietary Fund Types
Proprietary funds are used to account for activities similar to those found in the
private sector where the intent of the governing body is to finance the full cost of
providing services, including depreciation, which based on the commercial model
uses a flow of economic resources approach. Under this approach, the operating
statements for the proprietary funds focus on a measurement of net income
(revenues and expenses) and both current and non - current assets and liabilities are
reported on related balance sheets. Their reported fund equity (net total assets) is
segregated into contributed capital and retained earnings components. As described
below, there are two generic fund types in this category:
Enterprise Funds
These funds account for operations that provide goods or services to the general
public and are supported primarily user charges. The Sewer Fund and Stormwater
Management Fund are included in this group of funds.
Internal Service Funds
These funds account for operations that provide goods or services to other
departments or funds of the City. The Equipment Rental and Replacement Fund and
Risk Management Fund arc included in this group of funds.
Basi s of Accounting
Basis of accounting refers to when revenues and expenditures are recognized in the
accounts and reported in the financial statements. The City of Spokane Valley uses
a modified accrual basis of accounting. Modified accrual recognizes revenues when
they become both measurable and available to finance expenditures of the current
period. The basis of accounting for enterprise and internal service funds is full
accrual. The appropriate basis is used throughout the budgeting, accounting, and
reporting processes. Full accrual is a method of accounting that matches revenues
and expenses with the period to which they relate, rather than focusing on actual
cash flows.
In this method, for example, an asset is depreciated as it is "used up ", and the
expense is recognized in periodic increments, rather than assuming the asset holds
its value until it is actually disposed of. However, since the focus of budgeting is on
the revenues and expendable accounts, depreciation and amortization are not
considered budgetary accounts, and are excluded from the budgeting system.
Budgets and Budgetary Accounting
Annual appropriated budgets are adopted for all funds. These funds are budgeted on
the modified cash basis of accounting. The financial statements include budgetary
comparisons for those funds.
Budgets are adopted at the fund level that constitutes the legal authority for
expenditures. Annual appropriations for all funds lapse at the fiscal period end.
0
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASFIINGTON, ADOPTING A BUDGET FOR THE PERIOD APRIL, 1, 2003
THROUGH DECEMBER 31, 2003; ESTABLISHING AN ARTERIAL STREET
FUND; ESTABLISHING A SEWER FUND; ESTABLISHING AN EQUIPMENT
RENTAL & REPLACEMENT FUND; ESTABLISHING A RISK MANAGEMENT
FUND; ESTABLISHING APPROPRIATIONS OF RINDS FOR 2003; AND
ESTABLISHING POSITIONS AND SALARY SCHEDULES FOR 2003.
WHEREAS, RCW 35.02.132 requires the City Council to adopt a first year budget for
the period from incorporation to the end of the fiscal year; AND
WHEREAS, a "Preliminary Budget" was submitted to the City Council and City Clerk
on March 18, 2003; AND
WHEREAS, the City Council scheduled and held a Public Hearing on the Proposed
Budget on March 25, 2003, AND
WHEREAS, the City Council desires to establish an Arterial Street Fund, a Sewer Fund,
an Equipment Rental and Replacement Fund, and a Risk Management Fund to be
included in the 2003 budget;
NOW, THEREFORE the City Council of the City of Spokane Valley, Washington, do
ordain as follows:
Section 1. Arterial Street Fund Established. There is hereby established in
the City treasury a fund known and designated as the "Arterial Street Fund" for the
purpose of providing funds for construction and maintenance of arterial highways and
city streets as authorized by RCW 46.68.070 or otherwise.
Section Sewer Fund Established. There is hereby established in the City
treasury. a fund known and designated as the "Sewer Fund" for the purpose of providing
funds for construction and maintenance of arterial highways and city streets in
coordination with the Spokane County Sewering project
Section 3. Equipment Rental & Replacement Fund Established. There is
hereby established in the City treasury a fund known and designated as the "Equipment
Rental and Replacement Fund" for the purpose of providing funds for acquisition and
maintenance of equipment to be used by city departments as authorized by Chapter
36.33A RCW and RCW 35.21.088, respectively.
Section 4. Risk Management Fund Established. There is hereby established
in the City treasury a fund known and designated as the "Risk Management Fund" for the
purpose of providing funds for the City's risk financing activities.
17
Section 5. Funds Appropriated. The Budget for April 1, 2003 through
December 31, 2003 is appropriated by fund as follows:
Fund Bude;et
General Fund $13,885,076
Street Fund 3,941,315
Arterial Street Fund 400,000
Hotel/Motel Fund 10,000
County City Loan Fund 50,500
Capital Projects Fund 550,000
Special Capital Projects Fund 550,000
Street Capital Projects 1,500,000
Sewer Fund 1,000,000
Stormwater Management Fund 555,000
Equipment Rental & Replacement 70.525
Total Budget: $22,512,416
Section 5. Positions and Salary Schedules. The various positions and salary
ranges for City employees are attached to this Ordinance as Appendix A.
Section 6. Transmittal. A complete copy of the budget as adopted, together
with a copy of the adopting Ordinance, shall be transmitted by the City Clerk to the
Division of Municipal Corporations of the Office of State Auditor and the Association of
Washington Cities.
Section 7. Severability. Should any section, paragraph, sentence, clause or
phrase of this Ordinance, or its application to any person or circumstance, be declared
unconstitutional or otherwise invalid for any reason, or should any portion of this
Ordinance be preempted by state or federal law or regulation, such decision or pre-
emption shall not affect the validity of the remaining portions of this ordinance or its
application to other persons or circumstances.
Section 8. Effective Date and Publication. This Ordinance shall be in full
force and effect on the official date of incorporation provided publication of this
ordinance or a summary thereof occurs in the official newspaper of the City as provided
by law.
PASSED by the City Council this day of March, 2003.
Mayor, Michael DeVleming
18
Position Title
Grade
2003 Range
City Manager
Unclassified
Deputy City Manager
21
$ 6,964 - $ 9,000
Community Development Director
21
6,964 - 9,000
Finance Director
21
6,964 - 9,000
Public Works Director
21
6,964 - 9,000
Parks and Recreation Director
19
5,641 - 7,290
City Engineer
19
5,641 - 7,290
Senior Engineer
18
5,077 - 6,561
Planning Manager
18
5,077 - 6,561
Building Official
18
5,077 - 6,561
City Clerk
16
4,112 - 5,314
Senior Planner
16
4,112 - 5,314
Accounting Manager
16
4,112 - 5,314
IT Specialist
15
3,701 - 4,783
Associate Planner
15
3,701 - 4,783
Recreation Coordinator
15
3,701 - 4,783
Assistant Engineer
15
3,701 - 4,783
Public Works Superintendent
15
3,701 - 4,783
Accountant/Budget Analyst
14
3,331 - 4,305
Administrative Analyst
14
3,331 .- 4,305
Assistant Planner
14
3,331 - 4,305
Building Inspector II
14
3,331 - 4,305
Plans Examiner
14
3,331 - 4,305
GIS Technician
14
3,331 - 4,305
Engineering Technician
14
3,331 - 4,305
Deputy City Clerk
13
2,998 - 3,874
Code Enforcement Officer .
13
2,998 - 3,874
Building Inspector I
13
2,998 - 3,874
Planning Technician
13
2,998 - 3,874
Administrative Assistant
12
2,698 - 3,487
Permit Specialist
12
2,698 - 3,487
Accounting Technician
12
2,698 - 3,487
Maintenance Worker II
12
2,698 - 3,487
Office Assistant II
11
2,428 - 3,138
Maintenance Worker I
11
2,428 - 3,138
Office Assistant I
10
2,185 - 2,824
ri
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3/19/2003 10:58 AM
EMPLOYEE POSITION CLASSIFICATION
MONTHLY SALARY SCHEDULE
2003 Salary Schedule
19
EXHIBIT A
PROFESSIONAL SERVICES FEES
Professional fees for providing management services to the City of Spokane Valley are listed below,
Position Per Hour
General Government
*Project Manager
City Manager
*Interim City Manager
Finance
*Interim Finance Director
Interim Accounting Manager
Interim Accounting Clerk
Legal
Contract City Attorney
Administrative Services
*Interim Deputy City Manager
*Interim City Clerk .
Interim Contract Consultant
*Interim Human Resources Specialist
Interim Administrative Asst.
$ 125
$ 85
$
70
56
28
$ 140
83
56
85
63
21
Interim Office Assistant I (2) $ 21
Position
Community Development
*Interim Community Development Dir
* Interim Long Range Planning Mgr.
20
Interim Long Range Planner
Interim Current Planning Manager
Interim Planner
Interim Planning Technician
Interim Building Official
Interim Senior Building Inspector
Interim Permit Technician
Parks & Recreation
*Interim Parks & Recreation Consultant
Interim Recreation Coordinator
Street Fund
*Interim Public Works Director
*Interim Public Works Supervisor
Interim Public Works Specialist
Interim Engineering Technician
Per Hour
70
$ 56
$ 42
$ 56
$ 42
$ 28
$ 70
$ 56
28
70
35
$
All costs incurred during the project are the responsibility of the City. Expense items include
but are not limited to:
✓ Facsimile and delivery expenses
✓ Printing of documents and materials
✓ Travel expenses and related costs for the Project Manager and Contracts Manager
✓ Travel expenses for interim team members excluding interim team travel to and from
home
✓ The individuals whose name is preceded by an asterisk shall receive a monthly stipend
for housing of $600 per month. The monthly stipend will be pro -rated per week
✓ Other associated miscellaneous costs
✓ Mileage reimbursement of $.35 per mile
70
56
58
28 l
2003 PRELIMINARY BUDGET
Major Revenue Assumptions
1. The 2003 population figure used in the 2003 Preliminary Budget is 80,693 as
determined by the Office of Financial Management for the State of Washington.
This figure is important when determining distribution of State shared revenues on
a per capita basis.
The 2003 assessed valuation (AV) is $4,056,439,390 as determined by the Spokane
County Assessor.
3. The Spokane County Road Tax receipts were estimated by the Spokane County
Treasurer. The City receives only those revenues collected after incorporation and
the Treasurer estimates the City will receive 96.6% of the amount levied.
4. Estimates for sales tax receipts were taken from the Boundary Review Board
(BRB) Incorporation Study dated July 2001 adjusted to 2003 levels.
5. Gambling tax estimates were estimated from amounts listed by the BRB
Incorporation Study adjusted downward to reflect a lowering of the card room rate
from 15% to 10 %.
6. Franchise fees were based upon the Boundary Review Board Incorporation Study.
7. Liquor excise taxes and liquor profits are based upon estimates from the Municipal
Research Center.
8. Fines & Forfeits were based upon the Boundary Review Board Incorporation Study.
' 9. Building permit and land use fees were estimated by the Spokane County Building
Department based upon historical records and adjusted downward to reflect the
current economy.
10. Real estate excise taxes were based upon the Boundary Review Board Incorporation
Study.
1 1 . Gas tax revenues are based upon estimates from the Municipal Research Center.
12. The Storrnwater Management fee is based upon an Equivalent Residential Unit
(ERU), or the amount of stormwater associated with the frontage of a standard
residence.
2003 PRELIMINARY BUDGET
Major Expenditure Assumptions
1. Service levels are the same or greater than provided prior to the March 31, 2003
incorporation date.
2. Positions and salary ranges are based upon cities comparable to the City of Spokane
Valley. For budget purposes the mid -step of the range was used.
3. Ending dates for contract employees were estimated by the Prothman Company, the
consulting company engaged to provide the interim staffing team. Actual
employment dates will be dependant upon the selection of the permanent City
Manager.
4. Benefit amounts were based upon the proposed employee benefits plan as presented
in Ordinance 44.
5. The contract costs for public safety, park maintenance and street maintenance are
based upon estimates by Spokane County.
6. Other costs were based on Spokane County estimates and comparisons with similar
size cities.
7. Accounting and building permit software costs are estimates based upon a review of
available software products. The actual selection of the software has not been made.
22
Fund
001 General Fund
101 Street Fund
102 Arterial Street Fund
107 Hotel /Motel Fund
202 County -City Loan Fund
301 Capital Projects Fund
302 Special Capital Projects
303 Street Capital Projects
401 Sewer Fund
402 Stormwater Management
501 Equipment Rental
510 Risk Management
3/20/2003 10:42 AM
City of Spokane Valley
2003 Budget Summary
Est. Beg
Fund Balance
$ (932,000) $
$ (932,000) $
Revenues
13,641,500
8,040,963
405,000
229,000
50,500
563,556
563,556
1,500,000
1,000,000
770,000
79,108
25,840
26,869,023
23
Expo itures
$ 13,885,076
3,941,315
400,000
10,000
50,500
550,000
550,000
1,500,000
1,000,000
555,000
70,525
$ 22,512,416
Est. Ending
Fund Balance
$ (1,175,576)'
4,099,648
5,000
219,000
13,556
13,556
215,000
8,583
25,840
3,424,607
The deficit beginning fund balance reflects costs incurred during the interim period. The
deficit ending fund balance will be covered through an interfund loan from the Street Fund.
3/19/2003 2:59 PM
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
Revenues by Type
General Fund
Sales Tax $ 10,000,000
Gambling Tax 462,500
Leasehold Excise Tax 10,000
Franchise Fees 272,000
State Shared Revenues 528,000
Service Revenues 1,214,000
Fines and Forfeitures 1,099,000
Recreation Program Fees 35,000
Investment Interest 21,000
13,641,500
Other Funds
Street Fund 8,040,963
Arterial Street Fund 405,000
Hotel /Motel Fund 229,000
County City Loan Fund 50,500
Capital Projects Fund 563,556
Special Capital Projects Fund 563,556
Street Capitial Projects Fund 1,500,000
Sewer Fund 1,000,000
Stormwater Management Fund 770,000
Equipment Rental & Replacement 79,108
Risk Management Fund 25,840
Total All Funds $ 26,869,023
24
3/19/2003 11:17 AM
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
Expenditures by Department
S eneral Fund
City Council $ 73,267
City Manager 135,570
Finance 256,240
Legal 108,000
Public Safety 9,747,890
Administrative Services
Deputy City Manager 200,474
City Clerk 164,486
Human Resources 35,530
Public Works 472,618
Planning & Community Dev.
Planning 681,488
Building 352,585
Parks & Recreation 928,998
General Government 727,930
Total General Fund 13,885,076
Other Funds
Street Fund 3,941,315
Arterial Street Fund 400,000
Hotel /Motel Fund 10,000
County City Loan Fund 50,500
Capital Projects Fund 550,000
Special Capital Projects Fund 550,000
Street Capitial Projects Fund 1,500,000
Sewer Fund 1,000,000
Stormwater Management Fund 555,000
Equipment Rental & Replacement 70,525
Risk Management Fund
Total All Funds $ 22,512,416
25
3/19/2003 10:59 AM
General Fund
014 Finance Department
Business Registration Software $ 14,400
Financial System Printer 1,200
Financial System Server 8,043
Financial System Software 174,764
198,407
016 Public Safety
Auto Equipment (Radar)
018 City Clerk
Fireproof File
City of Spokane Valley
Capital Expenditures for 2003
032 Public Works
Maintenance Worker Truck
• 25,944
3,000
19,458
058 Building Department
Building Department Cash Register 400
Building Department Printer 200
Building Department Software 52,290
Building Inspection Truck 19,458
CeII Phones /Radio (2) 242
CeII Phones/Radio (4) 484
73,074
076 Parks & Recreation Department
15 passenger Van 20,000
Registration Computer 800
090 General Government
Computers Council Office 9,500
Office Furniture - Council Office 40,000
49,500
101 - Street Fund
Capital Expenditures - Sedan 16,000
Capital Expenditures - Small Tools 2,500
Capital Expenditures - Truck 19,000
37,500
501 Equipment Rental & Replacement
Pool Car - Sedan
Pool Car - Midsize Van
20,800
17,000
19,458
36,458
Total Capital Purchases Budget $ 464,141
26
3/1912003 11:19 AM
General Fund Revenues
City of Spokane Valley
2003 Revenue Budget
April 1 - December 31, 2003
gals: s_Iazas
Sales Tax $ 9,100,000
Sales Tax - Criminal Justice 900,000
10,000,000
Ciambiing taaces
Punch Boards & Pull Tabs 125,000
Bingo & Raffles 37,500
Card Games 300,000
462,500
i=.easehold Excise Tax 10,000
Etanchis.eiega 272,000
State Shared Revenu .es
MVET Criminal Justice - Population 11,100
Liquor Board Excise Tax 212,400
Liquor Board Profits 304,500
528,000
Service Revenues
Building Permits 675,000
Plumbing Permits 45,000
Grading Permits 9,000
Mechanical Permits 45,000
Demolition Permits 2,000
Misc. Permits & Fees 54,000
Plans Check Fees 375,000
Energy Plans Check Fee 9,000
1,214,000
Fines and Forfeitures
Fines & Forfeits - Traffic 469,000
Other Criminal Non - Traffic Fines 630,000
1,099,000
Besreation Program Charges
Program Fees (To participate in a program) 35,000
Investment Interest
Sales Tax Interest 21,000
Total General Fund Revenue $ 13,641,500
27
3/19/2003 11:19 AM
Other Fund Revenues
City of Spokane Valley
2003 Revenue Budget
April 1 - December 31, 2003
101 Street Fund
Diverted County Road Property Taxes $ 6,757,063
Motor Fuel (Gas) Tax 873,900
Interfund Interest 10,000
Transfer from Stormwater Management 400,000
8,040,963
102 Actedal Street Fund
Motor Fuel (Gas) Tax
107 J:lotel/Motel Fu.dd
Hotel/Motel Tax
202 County City Loan Eund
Transfer from General Fund
301 Capital Projects Fund
REET 1 - 1st Quarter Percent
a02 Special CapitaLProjects Fund
REET 2 - 2nd Quarter Percent
405,000
229,000
50,500
563,556
563,556
303 Street Capital Projects
Transfer from Arterial Street Fund 400,000
Transfer from Capital Projects Fund 550,000
Transfer from Special Capital Projects 550,000
1,500,000
401 Se_w_er Fund
Transfer from Street Fund 1,000,000
402 Stormwater Management Fund
Stormwater Management Fee 770,000
501 Equipment Rental & Replacement Fund
Workstation Charges 68,508
Pool Car Charges 1,900
Vehicle Replacement Charges 8,700
79,108
510 Risk Management Fund
Employment Security Transfers 5,840
Risk Management Services 20,000
25,840
Total Revenues $ 26,869,023
28
City of Spokane Valley
This page intentionally blank
29
Fund: 001
Dept: 011
General Fund
City Council
City of Spokane Valley
2003 Budget
City Council
Cost of providing effective elected representation of the citizenry
in the goveming body. The Council makes policy decisions for
the City and is accountable to Spokane Valley citizens by making
decisions regarding how resources are allocated, the appropriate
levels of service provided, and establishing goals and policies
for the organization.
Goals for 2003
To direct creation of a new citizen oriented city emphasizing the
importance of excellent customer service.
• To develop policies that will allow and encourage greater citizen
participation in the affairs of the City of Spokane Valley.
To develop policies that will ensure a strong financial foundation
for the City without the imposition of new taxes.
To seek creative ways to contain or slow the rising cost of providing
essential services including the use of competitive contracts to
secure these services
Develop policies that will expand the economic and commercial base
of the City to provide more and better job opportunities for citizens.
To provide better recreational and cultural opportunities for adult and
youthful residents of Spokane Valley.
To implement advanced technology to provide information and services
to citizens via the intemet.
Budget Summary
Personnel TEs
Mayor 1.0
Council 5—Q
7.0
Expenditures
Salaries & Wages $ 28,197
Supplies 5,360
Services and Charges 28,100
Interfund Services 11,610
$ 73,267
30
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
City Council
Salaries & Benefits $ 26,100
Medicare 378
L.& I 100
Social Security 1,618
2,097
Office Supplies 2,160
Meeting Expense 2,700
Publications 500
5,360
Website Development 9,000
Council Retreat 5,000
Community Meetings 1,000
Postage 900
Cell Phone Service 2,200
Meetings/Workshops 2,000
Discretionary Travel 7,000
Memberships (AWC) 1,000
28,100
Allocated Workstation Costs 11,160
Pool Car 450
11,610
TOTAL CITY COUNCIL $ 73,267
31
Fund: 001
Dept: 013
General Fund
City Manager's Office
City of Spokane Valley
2003 Budget
City Manager's Office
Accountable to the City Council for operational results and
financial integrity; coordinates the allocation of resources in
the organization to implement the policy goals of the City
Council, and provides communication Zink between citizens,
the City Council, City departments, and other government
agencies.
Goals for 2003
In consort with City Council develop and implement a work
plan for 2003 & 2004.
Implement a City -wide performance measurement system to
ensure that contracted services are delivered effectively at
a reasonable cost to the citizens.
Budget Summary
E t o� nnel • FTEs
City Manager 1.0
Administrative Assistant LQ
2.0
Expenditures
Salaries & Benefits $ 126,044
Supplies 1,540
Services and Charges 4,300
•Interfund Services 3,686
$ 135,570
32
n
3/19/2003 11:00 AM
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
City Manager's Office
Interim City Manager $ 18,700
Interim Office Assistant I 7,920
Housing Interim Team 600
City Manager 68,000
Administrative Assistant 21,413
116,633
401a (SS Substitution) 1,328
Medicare 310
Long -term Disability 126
Retirement (PERS) 283
Medical Insurance 5,301
Dental, Vision, Employee Asst. 1,242
Life Insurance 171
L &I 350
Unemployment Security 300
9,411
Office /Operating Supplies 540
Publications 500
Small Tools & Minor Equipment 500
1,540
Travel /Mileage 1,800
Subscriptions 100
Memberships (ICMA, WMA) 2,400
4,300
Workstation Costs 3,186
Pool Car 500
3,686
TOTAL CITY MANAGER 135,570
33
Fund: 001
Dept: 014
General Fund
Finance
City of Spokane Valley
2003 Budget
Finance
The Finance Department provides financial management
services for all city departments. Programs include accounting
and reporting, payroll, accounts payable, purchasing, budgeting
and financial planning, treasury, and investment systems. The
department is also responsible to generate and analyze data
related to the City's operations. The department prepares
monthly, quarterly, and annual financial reports and budgets
to ensure compliance with state laws.
Goals for 2003
Select and implement a financial accounting system.
Assist departments in the preparation of the 2004 budget.
Institute a series of internal controls to ensure fiscal steward-
ship of city assets.
Budget Summary
Personnel Eras
Finance Director 1.0
Accounting Manager 1.0
Accountant/Budget Analyst 1.0
Accounting Clerk I,Q
4.0
.Expenditure
Salaries & Benefits $ 244,238
Supplies 3,180
Services and Charges 2,350
Interfund Services • 6,472
$ 256,240
3/19/2003 11:01 AM
34
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
1
3/19/2003 11:01 AM
Finance
Interim Finance Director $ 46,200
Housing Interim Team 1,800
Interim Accounting Manager 29,568
Interim Accountant Clerk 14,112
Finance Director 46,248
Accounting Manager 33,286
Accountant/Budget Analyst 22,662
Accountant Clerk 21,841
215,717
401a (SS Substitution) 7,690
Medicare 1,799
Long -term Disability 732
Retirement (PERS) 1,637
Medical Insurance 12,369
Dental, Vision, Employee Asst. 2,898
Life Insurance 226
L & I 630
Unemployment Security 540
28,521
Office /Operating Supplies 1,980
Forms 1,000
Publications 200
3,180
Travel /M ileage 300
Equipment Repair and Maintenance 100
Subscriptions 200
Memberships 750
Printing & Binding 500
Registration 500
2,350
Allocated Workstation Costs 6,372
Pool Car 100
6,472
TOTAL FINANCE $ 256,240
35
City of Spokane Valley
This page intentionally blank.
36
Fund: 001
Dept: 015
General Fund
Legal
City of Spokane Valley
2003 Budget
Legal
The City Attorney provides accurate and timely legal advice
to the Council, City departments and advisory boards and
commissions to improve effectiveness and minimize risk of
City operations.
General legal services for the city are contracted from
Witherspoon, Kelley, Davenport, & Toole. Stanley Schwartz
is the lead attorney.
Additional funds have been included in the budget for special
councils which may be needed from time to time.
Budget Summary
Personnel
Fully contracted services.
FTEs
0.0
Expenditures
Services and Charges $ 108,000
37
Fund: 001
Dept: 016
General Fund
Public Safety
City of Spokane Valley
2003 Budget
Public Safety
The Public Safety department budget provides funds for the
protection of persons and property in the city. The City contracts
with Spokane County for law enforcement, municipal court,
prosecutor services, public defender services, probation
services, jail and animal control services.
Law Enforcement - The Spokane County Sheriff's office is
responsible for maintaining law and order and providing police
services to the community under the direction of the Police Chief.
The office provides for the preservation of life, protection of
property, and reduction of crime.
Budgeted contract amount: $ 7,000,000
Municipal Court - The Spokane County District Court is contracted
to provide municipal court services. The contract provides for
the services of judge and court commissioner with related support
staff. Budgeted amount also includes jury management fees.
Budgeted contract amount: $ 807,000
Prosecutor - The Spokane County Prosecuting Attorney provides
services for the prosecution of violations of state and municipal
statutes that are punishable as misdemeanor or gross misde-
meanor offenses that occur with the City's jurisdiction.
Budgeted contract amount: $ 271,800
Public Defender - The Spokane County Public Defender provides
services to represent indigent persons in conjunction with violation
of statutes that are punishable as misdemeanor or gross misde-
meanor offenses that occur with the City's jurisdiction.
Budgeted contract amount: $ 260,946
Jail and Probation - Spokane County provides jail and probation
services for persons sentenced by any City of Spokane Valley
Municipal Court Judge for violating laws of the city or state.
Budgeted contract amount: $ 1,093,000
Animal Control - Spokane County will provide animal control
services to include licensing, care and treatment of lost
or stray animals, and response to potentially dangerous animal
confrontations.
Budgeted contract amount: $ 286,200
3/19/2003 11:01 AM
38
3/19/2003 11:03 AM
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
Public Safety
Law Enforcement (Sheriff) $ 7,000,000
Police Decals and Patches 3,000
Auto Equipment (Radar) 25,944
District Court Contract 798,000
Jury Management 9,000
Public Defender 260,946
Prosecutor 271,800
Probation Services 293,000
Jail 800,000
Animal Control 286,200
TOTAL PUBLIC SAFETY $ 9,747,890
39
Fund: 001
Dept: 018
General Fund
Administration Services
City of Spokane Valley
2003 Budget
Administration Services
The Administration Services Department is composed of
three divisions, the Deputy City Manager Division, the City
Clerk Division, and the Human Resources Division.
111
•
u.�_.
D
The Deputy City Manager (DCM) supervises the Administrative
Services Department, assists the City Manager in organizing
and directing the other operations of the city and assumes
the duties of the City Manager in his/her absence. The Deputy
City Manager also supervises the information technology and
human resources functions of the City.
Goals for 2003
Assist and City Manager in general administration of the City
as directed.
Working with departments measurable goals of customer services
and institute a monitoring system of those levels.
Develop a disaster recovery plan for the IT system.
Develop a plan for competitive bidding for selected services.
Budget Summary
Personnel ELE.s
Deputy City Manager 1.0
IT Specialist 0.5
Administrative Analyst 1.0
HR/Administrative Assistant 1,1)
3.5
Expenditures
Salaries & Benefits $ 190,125
Supplies 2,440
Services and Charges 2,830
Interfund Services 5,079
$ 200,474
3/1912003 11:04 AM
40
3/19/2003 11:05 AM
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
Administration Services
Deputy City Manager Division
Interim Deputy City Manager $ 36,520
Interim Housing 1,200
Deputy City Manager 53,960
IT Specialist 15,743
Administrative Analyst 26,967
HR/Administrative Assistant 21,413 •
155,803
401a (SS Substitution) 7,321
Medicare 1,712
Long -term Disability 697
Retirement (PERS) 1,559
Medical Insurance 17,670
Dental, Vision, Employee Asst. 4,140
Life Insurance 226
L &I 537
Unemployment Security 460
34,322
Office /Operating Supplies 540
Publications 900
Small Tools & Minor Equipment 1,000
2,440
CeII Phone (2) 730
Travel /Mileage 900
Subscriptions 200
Memberships . 1,000
2,830
Allocated Workstation Costs 4,779
Pool Car 300
5,079
Total Deputy CM Division $ 200,474
41
Fund: 001
Dept: 018
General Fund
Administration Services
City of Spokane Valley
2003 Budget
Administration Services
014 City Clerk Division
The City Clerk's office is the official record keeper for the City.
The Clerk also facilitates the legislative process by posting
meeting dates, providing copies of the agenda, and recording
of minutes.
Goals for 2003
Establish a permanent, comprehensive records management
system for the City.
Ensure that all laws are complied with concerning the reporting
of public meetings and proceedings.
Train a Deputy City Clerk in the functions of the City Clerk's office.
Budget Summary
Personnel
City Clerk
Admin Assistant (DCC)
Office Assistant I (Receptionist)
Expenditures
Salaries & Benefits
Supplies
Services and Charges
Capital Expenditures
Interfund Services
FTEs
1.0
1.0
1.4
3.0
$ 139,048
8,158
9,500
3,000
4,779
$ 164,485
016 Human Resources Division
Human Resources (HR) is administered through the Deputy City
Manager (DCM) who serves as the Human Resources Manager
for the City. The DCM is assisted by an HR/Administrative Assist-
ant who provides clerical and technical support for the Human
Resources function. The HR operation provides services in
compensation, benefits, training and organizational development,
staffing, employee relations, and communications.
The operating budget of this division is $35,530.
3/19/2003 11:04 AM
42
1
D
1
3/1912003 11:05 AM
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
Administration Services
City Clerk Division
Interim City Clerk $ 18,816
Housing Interim Team 1,200
Interim Administrative Assistant 7,056
Interim Office Assistant I 7,056
City Clerk 36,124
Admin Assistant (DCC) 23,553
Office Assistant I 19,076
Overtime 2,100
114,981
401a (SS Substitution) 5,013
Medicare 1,172
Long -term Disability 477
Retirement (PERS) 1,067
Medical Insurance 12,369
Dental, Vision, Employee Asst. 2,898
Life Insurance 161
L & I 490
Unemployment Security 420
24,067
Office Supplies 4,158
Forms & Printing 2,000
Publications 2,000
8,158
Codification 5,000
Postage 1,800
Travel 500
Legal Notices 2,000
Memberships 200
9,500
Capital - Fireproof File 3,000
Allocated Workstation Costs 4,779
Total City Clerk Division 164,485
Humac es9urms ivi ion
Interim Human Resources Mgr 16,000
Housing Interim Team 1,600
Office Supplies 180
Forms and Printing 1,000
HR Publications 750
Safety /Risk MgmtfHR Consulting 5,000
Drug /Physical Exams 4,000
Postage 1,500
Advertising 5,000
HRIS Data Base 500
Total Human Resources Division 35,530
TOTAL ADMINISTRATIVE SERVICES $ 400,489
43
Fund: 001
Dept: 032
General Fund
Public Works
City of Spokane Valley
2003 Budget
Public Works
The Public Works Department provides overall planning and
oversight of public works projects in the City of Spokane Valley.
The department provides engineering plan review, inspection,
coordination of major public works capital improvement projects,
long -range transportation planning and neighborhood traffic
management. The Public Works Maintenance section is
responsible for miscellaneous maintenance of public works
infrastructure.
Goals for 2003
Manage contracts with Spokane County and others for public
works services and construction.
Provide engineering services to support City projects.
Provide engineering services to support the City's planning and
building activity.
Seek grant support for City public works projects.
Budget Summary
Personnel ,2E
Public Works Director 1.0
Administrative Assistant (.5 FTE) 0.5
City Engineer 1.0
Senior Engineer (Development) 1.0
Assistant Engineer (Development) 1.0
Senior Engineer (CIP) 1.0
Assistant Engineer (CIP) 1.0
PW Superintendent 1.0
Maintenance Worker II 1 Q
Total 8.5
Expenditures
Salaries & Benefits $ 425,282
Supplies 6,000
Services and Charges 4,485
Interfund Services 17,151
Capital Expenditures 19
$ 472,618
3/19/2003 11:05 AM
44
3/2012003 8:27 AM
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
Public Works
Interim Public Works Director $ 29,400
Interim Public Works Supervisor 9,744
Housing Interim Team 2,100
Public Works Director 50,050
Administrative Assistant (.5 FTE) 9,177
City Engineer 51,168
Senior Engineer (Development) 51,813
Assistant Engineer (Development) 37,773
Senior Engineer (CIP) 23,028
Assistant Engineer (CIP) 16,788
PW Superintendent 41,448
Maintenance Worker II 24,472
346,961
401a (SS Substitution) 18,954
Medicare 4,433
Long -term Disability 1,804
Retirement (PERS) 4,035
Medical Insurance 37,107
Dental, Vision, Employee Asst. 8,694
Life Insurance 587
L & I 1,447
Unemployment Security 1,260
78,321
Office Supplies / Forms 3,240
Engineering Manuals 400
Safety Equipment 200
Gas, Oil, Tires 2,160
6,000
Cell Phone (2) 730
Equipment Repair and Maintenance 150
Memberships 200
Training & Registrations 1,200
County GIS Access Fee 2,205
4,485
Workstation Costs
Equipment Replacement
Cell Phones /Radio (2)
Maintenance Worker Truck
Total Public Works $ 472,618
4 5
11,151
6,000
17,151
242
19,458
19,700
3/1912003 11:06 AM
Fund: 001
Dept: 058
General Fund
Planning & Community Development
City of Spokane Valley
2003 Budget
Planning & Community Development
The Planning & Community Development Department provides
overall management and oversight to the development services
functions: the Planning Division is responsible for current and
long -range planning, coordination of regional environment issues:
the Building Division provides building plans review and inspections;
the Permit Center provides coordinated, one -stop administration of
all development permits. The Code Enforcement Officer is responsible
for the enforcement of building and development codes. along with
nuisance code violations.
45.8_'lanni Division
The Planning Division is primarily a "land use management agency."
It is responsible for providing professional policy guidance on land
use issues to the City Council and citizen advisory committees. It is
also responsible for processing land use permits, reviewing environ-
mentally sensitive areas, and providing code enforcement services.
Goals for 2003
Develop public participation guidelines that will direct the City's
efforts to provide meaningful opportunity for all citizens to participate
in the planning process.
Coordinate planning efforts with surrounding jurisdictions and part-
cipate in regional planning activities. as required by the Growth
Management Act,
Assure quality, certainty, and predictability in the land development
process by the effective administration of land use codes and through
the highest level of customer service.
Budget Summary
P_e.rsol12a1 fIEs
Community Development Director 1.0
Administrative Assistant (.5 FTE) 0.5
Planning Manager Long -Term 1.0
Planning Manager Current 1.0
Associate Planner Long -Term 1.0
Associate Planner Current 1.0
IT Specialist (.5 FTE} 0.5
Assistant Planner 1.0
Assistant Planner 1.0
Code Enforcement Officer 1.0
Planning Technician
10.0
Expenditures
Salaries & Benefits S 536,499
Supplies 4,230
Services and Charges 13,180
Intergovernmental Services 112.135
Interfund Services 15.444
$ 681,488
46
r-�
3/19/2003 11:47 AM
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
Planning Division
Interim Comm Devel Director $ 29,120
Interim Long -Range Planning Mgr 33,600
Interim Current Planning Mgr 33,600
Housing Interim Team 5,100
Community Development Director 51,132
Administrative Assistant (.5 FTE) 9,180
Planning Manager Long -Term 40,299
Planning Manager Current 40,299
Associate Planner Long -Term 37,773
Associate Planner Current 37,773
IT Specialist (.5 FTE) 15,743
Assistant Planner - 30,216
Assistant Planner 26,439
Code Enforcement Officer 26,439
Planning Technician 30,591
447,304
401a (SS Substitution) 21,445
Medicare 5,015
Long -term Disability 2,041
Retirement (PERS) 4.566
Medical Insurance 42,408
Dental, Vision, Employee Asst. 9,936
Life Insurance 664
L & I 1,680
Unemployment Security 1,440
89,195
Office Supplies / Forms 2,500
Planning Code Documents 500
Gas, Oil, Tires 1,230
4,230
Planning Commission Expenses 750
CeII Phone (2) 630
Travel/Mileage 1,000
Equipment Repair and Maintenance 500
Copier Maintenance Contract (.5) 1,575
Subscriptions 425
Memberships 1,500
Printing & Binding 1,800
Training & Registrations 5,000
13,180
Hearing Examiner 42,000
GIS Services (County) 66,800
County GIS Access Fee 2,835
Planning System Software 500
112,135
Workstation Costs 12,744
Equipment Replacement 2700
15,444
Total Planning Division $ 681,488
47
Fund: 001
Dept: 058
General Fund
Planning & Community Development
City of Spokane Valley
2003 Budget
Planning & Community Development
Q 9 Building Division
The Building Division implements the State uniform building code.
It is responsible for ensuring that buildings and structures comply
with adopted building code standards through professional plan
review and inspection services. The Permit Center receives
applications and coordinates the review and processing of permits.
Goals for 2003
Provide the general public with minimum standards for health, safety,
and general welfare which allows a desirable environment in which to
reside and work.
Provide a full service center to the public for efficient processing
of building permits and land use applications.
Develop and maintain an efficient and effective record keeping
system of building projects and and use applications.
Develop, maintain, and enforce a constant and consistent inspection
program that will ensure the codes, regulations, and ordinances of
the City of Spokane Valley are adhered to.
Budget Summary
Personnel FTEs
Building Official 1.0
Building Inspector 11 1.0
Building Inspector 1 1.0
Permit Technician 1.0
Plans Examiner J—Q
5.0
Expenditures
Salaries & Benefits $ 252,991
Supplies 3,250
Services and Charges 9,547
Interfund Services 13,965
Capital Expenditures 72,832
$ 352,585
3/19/2003 11:07 AM
48
c�
_I
I
I I
3
3r19r200.3 11:07 Aul
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
Building Division
Inte rim Build $ 23.620
Housing iruorim Teem 1,200
uildtng Drfficlef 43,750
Buihning inspector IE 33,993
Building Inspector I 30,591
Pern7il Technician 27,531
Plans Examiner 33 993
194,57B
401a (S Substitution) 10,531
Medi are 2,463
Long -term Disability 1.002
retirement (PER) 2,242
Medical Insurance 32,395
Dental, Vision, Employee Asst. 7,590
Life Insurance 326
L & I 1,003
Unemployment Security 860
55,413
Office Supplies 1 Forms 1,000
Building Code Books 500
Fuel /Oil(Tires x,750.
3,750
Spokane Cniy - Software Maintenance 4.600
Postage 135
Cell Phone /Radio&Pagcr (4) 1,377
Travel /Mileige 5$5
Equipment Repair arid Maintenance 200
Copier Maintenance Contract (.5) 1,575
Subscr ptians 130
Memberships 450
Printing & Binding 250
Reg istry #ion 365
9,547
Workstation Costs
Equipment Replacement
7,965
0, 060
13, 965
Building pe 52,290
Building Deparlmcni Cash Register 400
Building Department Printer 200
Building Inspection Truck 19,458
Ceti Phones /Radio (4) 484
72,832
Total Building Division 352,5$5
TOTAL PLANNING & CD S .1,034,073
49
Fund: 001
Dept: 076
General Fund
Parks and Recreation
City of Spokane Valley
2003 Budget
Parks and Recreation
The Parks and Recreation Department is composed of two divisions,
Administration and Park Maintenance Division and the Recreation
Division. The overall goal of the department is to provide quality
recreation programs and acquisition, renovation, development opera-
tion, and maintenance of parks and recreation facilities.
The Administration Division provides direction and leadership for
the Parks and Recreation Department in implementing the goals
and objectives of the City Council and facilitate the general upkeep
of parks and public areas of the City.
Goals for 2003
Monitor and manage the agreement with Spokane County Parks
for maintenance and operation of the park system.
Assess the condition of the City parks.
Participate in the development of Mirabeau Point.
Identify options for a maintenance complex.
Develop a proposal for use of University Center (old U -High) for
a community center and maintenance complex
Budget Summary
Personnel FTEs
Parks and Recreation Director 1.0
Administrative Assistant �Q
2.0
Expenditures
Salaries & Benefits $ 119,726
Supplies 810
Services and Charges 3,220
Interfund Services 3,186
Contract Maintenance - County 650,000
Total Parks $ 776,942
50
1
1
,
3/19/2003 11:10 AM
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
Parks Administration and Maintenance
Parks & Recreation Consultant $ 19,040
Housing Interim Team 1,200
Interim Recreation Coordinator 10,600
Parks & Recreation Director 49,749
Administrative Assistant 21,413
102,002
401a (SS Substitution) 4,412
Medicare 1,032
Long -term Disability 420
Retirement (PERS) 939
Medical Insurance 8,246
Dental, Vision, Employee Asst. 1,932
Life Insurance 137
L & I 327
Unemployment Security 280
17,724
Office Supplies / Forms 810
Travel /Mileage 2,500
Subscriptions 110
Memberships 610
3,220
Workstation Costs
Park Maintenance - Spokane County
Total Administration
51
3,186
650,000
$ 776,942
Fund: 001
Dept: 076
General Fund
Parks and Recreation
City of Spokane Valley
2003 Budget
Parks and Recreation
074 Recreation
The Recreation Division coordinates and facilitates the delivery of
recreation programs and services throughout the city and the
City's park system.
Goals for 2003
Develop and implement a summer recreation program
Develop and implement a fall recreation program.
Expand aquatics open hours.
Expand staff at the Senior Center to effectively manage senior
programs.
Budget Summary
Eersonnel FTEs
Senior Center Coordinator 1.0
Recreation Coordinator t.Q
2.0
Ex ennditt s..0
Salaries & Benefits $ 69,142
Temp /Seasonal Employees 28,718
Supplies 11,660
Services and Charges 18,000
Interfund Services 3,736
Capital Expenditures 20,800
Total Recreation $ 152,056
52
3/19/2003 11:11 AM
Recreation Coordinator
Senior Center Coordinator
City of Spokane Valley
2003 Budget
April 1 - December 31, 2003
Recreation
$ 29,379
23,793
53,172
401a (SS Substitution) 3,297
Medicare 771
Long -term Disability 314
Retirement (PERS) 702
Medical Insurance 8,246
Dental, Vision, Employee Asst. 1,932
Life Insurance 102
L&I 327
Unemployment Security 280
15,970
Temp /Seasonal Employees 26,000
Social Security 1,612
Medicare 377
L & I 89
Unemployment Security 640
28,718
Fuel/Tires/Oil 1,660
Recreation Supplies 10,000
11,660
Recreation Registration Program 2,500
Program Costs 5,000
Printing & Binding 10,500
18,000
Pool Car 550
Workstation Costs 3,186
3,736
Registration Computer 800
15 passenger Van 20,000
20,800
Total Recreation 152,056
Total Parks and Recreation $ 928,998
53
General Government
The General Government Department comprises activities that
encompass services to mulitiple departments. Included in this
department are the costs of city hall and related utilities, manage-
ment information services, insurance costs, miscellaneous city
intergovernmental costs and capital equipment costs that benefit
more than one department.
Also included in the department is the cost
project manager, the Prothman Company, and the costs related
to the search for key city department heads.
Detail Budget
0
108,3
Interim Project Manager $ 3,000
Search Fees 600
0
Travel Expenses 135,000
City Hall Rent ,000
IF Risk Management Payment 25 25
Alcohol Treatment 22,500
Interfund Loan Interest 22, 00 500
Repay Intergovernmental Loan
Intergovernmental Loan Interest 87 500 2
7
Spokane Cnty Air Pollution Authority 2 ,
Business Registration Supplies
Business Registration Software 14,400
174,
Financial System Software ,4,468
8,043
Accounting Software Maintenance 17,468
System Server 843
,
Financial System Printer 200
Computers Council Office 1 9,500
Office Furniture - Council Office
TOTAL GENERAL GOVERNMENT $ 727,930
Fund: 001
Dept: 090
3/19/2003 11:11 AM
General Fund
General Government
54
2003 Budget
r
Fund: 101
Dept: 042
Street Fund
Spokane Valley
2003 Budget
Street Fund
The Street Operating program is established to provide efficient
and safe movement of both motorized and non - motorized vehicles
as well as pedestrians within the limits of the City and coordinate
convenient interconnect to the regional transportation system.
The transportation networks, under this program, are designed,
constructed, and maintained to improve the quality of life while
providing the efficient movement of commerce.
Goals for 2003
To operate and maintain all City streets and the two state
highways, SR 290 and SR 27, which the City must assume.
To complete the planning, design and construction of the
projects on the City's 6 -year transportation improvement plan.
To work with Community Development to insure that adequate
traffic and transportation mitigation is provided.
Detail Budget
Contract Services - Overlays $ 200,000
Office Supplies 540
Traffic Engineer (.5 FTE - Contract) 38,700
Spokane Cnty - Engineering Svces 400,000
Fuel/Tires /Oil 2,700
Spokane Cnty - Street Maintenance 1,700,000
WSDOT - Road Maintenance 270,000
Street Lighting /Signal Power 200,000
SRTC Member Dues 16,875
SRTC Management Center 15,000
Consulting Services 60,000
Transfer to Sewer Fund 1,000,000
Capital Expenditures - Small Tools 2,500
Capital Expenditures - Truck 19,000
Capital Expenditures - Sedan 16 000
Total Street Fund $ 3,941,315
3/19/2003 11 :11 AM
55
Fund: 102
Dept: 041
Arterial Street Fund
Spokane Valley
2003 Budget
Arterial Street Fund
The Arterial Street Fund accounts for the receipt and expenditure of
the State - levied motor vehicle fuel tax distributed to the City in accord-
ance with State RCW 82.36.020. These revenues will be transferred
to the Street Capital Projects Fund for the construction, improvement,
chip sealing, seal coating, and repair of arterial streets.
Detail Budget
Transfer to Street Capital Projects
$ 400,000
Fund: 105
Dept: 105
Hotel /Motel Fund
Spokane Valley
2003 Budget
Hotel /Motel Fund
The Hotel /Motel Fund accounts for the receipt and expenditure of a
special excise tax of two percent on the sale or charge made for the
fumishing of lodging under RCW 82.08. These funds will be used
solely for the purpose of paying all or any part of the cost of tourist
promotion, acquisition of tourism - related facilities, or operation of
tourism - related facilities, and funding marketing of special events
and festivals designed to attract tourists.
The budget for the expenditure of these funds is limited to $10,000
to be used for special event advertising and promotion. Expenditures
from this fund will be budgeted after an assessment of tourism
industry.
Detail Budget
Tourism Promotion
$ 10,000
3/19/2003 11:11 AM
56
Fund: 202
Dept: 202
Funds: 3D1/302
3i19/2003 11:11 AM
County City Loan Fund
This debt service fund accounts for the accumulation of resources
for the payment of principal and interest on an outstanding Joan
received from the City of Liberty Lake. Funds for this payment are
budgeted as a transfer from the General Fund
Detail Budget
Loan repayment to the City of Liberty Lake $ 50,500
Detail Budget
Fund 301
Fund 302
Capital Projects & Special Capital Project Funds
County City Loan Fund
Capital Projects and Special Capital Projects Funds
These funds account for the collection and expenditure of the real
estate excise tax levied on all sales of real estate. The tax is levied
in two phases of a quarter of a percent each . -
The first quarter percent of the real estate excise tax or REET imust be
spent on capital improvements identified in a capital improvements plan.
This REET 'Jtax is accounted for in the Capital Projects Fund.
The second quarter percent or REET 2 may only be levied by cities that
are planning under the Growth Management Act. These funds must bt
used for public works projects or for streets, water systems, or sewers.
The REET 2 tax is accounted for in the Special Capital Projects Fund.
Revenues accumulated in these funds will be used as matching funds
for street construction projects and will be transferred to the Street Capital
Capital Projects Fund.
Transfer to Street Capital Proj
Transfer to Street Capital Proj
57
$ 550,000
$ 550,000
Spokane Valley
2003 Budget
Spokane VaI ley ,
2003 Budget
Fund: 303
Street Capital Projects Fund
Spokane Valley
2003 Budget
Street Capital Projects Fund
The Street Capital Projects Fund accounts for monies used to
finance the 6 year transportation improvement plan. Revenues are
transfers from the Arterial Street Fund, Capital Projects Fund,
and Special Capital Projects Fund.
Expenditures are for matching funds for Transportation Improvement
Board grants administered through Spokane County.
Detail Budget
Transportation Improvement Board Match $ 1,500,000
3/19/2003 11:12 AM
58
r --
�l
k
311912003 11;12 AM
Fund: 401 Sewer tr ued
Sewer F und
The sewer fund IS responsible for paying for the reconstruction of
the streets after completion of the sewers.
Revenue is received from the Street Fund and expended for street
reconstruction as part of the overall sewering project in the City being
carried out by Spokane County.
Goals for 2003
Manage a contract with Spokane County to continue the extension
of sewers to all properties in the City.
To participate in esta bIi a new wastewater treatment capacity
to serve the City's future needs.
To participate financially in the sewer and wastewater treatment process
to ensure uninterrupted service to au properties in the City.
Detail Budget
Spokane County - Contract Services S 1,000,000
Fund: 402 Starmwater Management
Stormwater Management
The Stormwater Management fund accounts for receipt and expenditure
of the stormwater management fee. This fee is levied on a annual
basis based upon a number of service units attached to the parcel.
The expenditures are used for storrliwater construction and r»anagernenl
through both the Street Dopartmenl and Spokane County_
Goals for 2003
Continue to enforce standards to improve water qualify and prolect
the aquifer_
Support planning and building to insure that new development meets
starrrrvatar standards_
Detail Budget
Spokane County - Stormwatsr Admin, 30,000
Transfer to Street Fund for Overlays 400,000
Spokane County - Contract Services 125,000
59
555,000
Spokane Valley
2003 Budget
Spokane Valley
2.003 Budget
Fund: 501
Equipment Rental & Replacement
Spokane Valley
2003 Budget
Equipment Rental & Replacement
The Equipment Rental & Replacement Fund (ER &R) accounts for
the cost of maintaining and replacing City vehicles and equipment
for all City departments. The ER &R fund is an Internal Service fund.
The fund accumulates the resources for vehicle and equipment
replacements in the fund. The Funds or Departments using the
vehicle or equipment pay the scheduled replacement fee.
Replacement funds are being collected on the telephone system,
computer network system, desktop computers, and vehicles.
Maintenance and service charges for copiers, telephones, intemet
are also charged to funds through this department.
The fund also finances and administers a fleet of pool cars for
use by City departments.
Goals for 2003
Setup and administer an accounting system for replacement costs
for city equipment.
Purchase and place into service pool cars for use by City departments.
Detail Budget
Copier Maintenance Contract $ 3,600
Telephone Charges XO 5,922
Telephone Charges DSL 2,385
Gas, Oil Tires 2,160
Equipment Rental Mnt - Contracted 20,000
Pool Car - Sedan 17,000
Pool Car - Midsize Van 19,458
Total $ 70,525
3/19/2003 11:12 AM
60
Fund: 510
Risk Management Fund
Spokane Valley
2003 Budget
Risk Management Fund
The City of Spokane Valley Risk Management Fund is established
to account for and expend monies for the procurement of insurance
claims settlement and administration of a risk management and
safety program.
This fund also accounts for the funding of self- insured unemployment
claims through the State of Washington.
Goals for 2003
Setup and administer an accounting system for a risk management
internal service fund.
Detail Budget
There are no expenditures budgeted for this fund in 2003.
3/19/2003 11:14 AM
61
Attorney Approve
As To Form
SUBMITTED BY: Interim City Manager
FISCAL IMPACT: None
SOURCE OF FUNDS:
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION •
Agenda Bill No. 2003 -090
DATE ACTION 1S TITLE:
REQUESTED: Moratorium, Adult
March 27, 2003 Entertainment Permits
X Ordinance
APPROVED FOR
CO , - PACKET: ATTACHMENTS: Resolution
City Manager Proposed Ordinance No. 61 Motion
Dept. Head Other
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Suspend the rules, advance to second
reading and adopt Ordinance No. 61.
DISCUSSION: On February 11, 2003 when an adult entertainment regulation ordinance was discussed
by the Council, it was determined that staff prepare a resolution for moratorium on any new permitting
for adult entertainment establishments during the interim period prior to incorporation. This
moratorium was approved by the Council on February 25, 2003 under Resolution No. 03 -014. At the
regular Council meeting on March 25, 2003, a public hearing was held by the Council to receive citizen
input on continuance of this moratorium as of the date of incorporation on March 31, 2003. It is the
recommendation of staff that the moratorium be continued for six months during which time the
Planning Department will begin work on a plan for adult entertainment establishments within Spokane
Valley.
ALTERNATIVES: Discontinue the moratorium as of the date of incorporation.
TYPE OF ACTION:
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 61
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON,
ESTABLISHING A MORATORIUM ON THE FILING AND ACCEPTANCE OF
APPLICATIONS FOR DEVELOPMENT PERMITS OR LAND USE APPROVALS
ASSOCIATED WITH ADULT ENTERTAINMENT AND ADULT ESTABLISHMENTS.
WHEREAS, the City of Spokane Valley will incorporate on March 31, 2003; and
WHEREAS, the City Council believes it is in the best interest of the citizens to adopt,
consider. and enact reasonable controls and development standards and criteria that relate to adult
entertainment;
• WHEREAS, the adult entertainment regulations adopted within Spokane County are
extensive and must be properly studied and evaluated in order to determine their extent, scope
and appropriateness within the City of Spokane Valley;
WHEREAS, moratoriums and interim zoning ordinances enacted under R.CW Chapter
35A.63.220 are methods by which local governments may preserve the status quo so that plans
and regulations will not be rendered moot by intervening developments;
WHEREAS, upon consideration and adoption of this moratorium, the City Council shall
either prior to adoption hold a public hearing or within sixty (60) days of adoption hold a public
hearing on the proposed moratorium;
WHEREAS, the moratorium shall not be effective for longer than six (6) months but may
be effective for up to one (1) year if a work plan is developed by the City; and
WHEREAS, the City Council finds protection of the public health, safety and welfare
supports establishment of a moratorium on applications or permits for development approval of
adult entertainment of establishments within the City of Spokane Valley.
NOW, THEREFORE, the City Council of. the City of Spokane Valley, Washington, do•
ordain as follows:
Section 1. Adult Entertainment Moratorium. The City of Spokane Valley imposes a
moratorium upon the filing of any and all applications for licenses, permits and approvals for
adult entertainment or establishments, as that term is defined in Chapter 7.80 of the Spokane
County Code (Resolution 99 0762, dated September 7, 1999) and the City Zoning Code.
Without limitation, this moratorium is intended to prohibit the filing or approval of applications
or permits for adult entertainment establishments, adult retail use establishments and similar uses
within the City of Spokane Valley. The City shall not accept any such filings or applications
P:1OrdinanceslOrdinance No.moratorium, adult entcr..doc
Page I
related to the same until this moratorium either expires or is removed by action of the City
Council.
Section 2. Findings. The City adopts the above findings of fact as support for this
moratorium and further adopts as support for this moratorium and study all findings of fact and
materials adopted by Spokane County pursuant to Resolution 99 0762 as amended.
Section 3. City Administration. City staff shall not accept any applications or issue
any permits for adult entertainment as that term is deiined or referenced in this ordinance. City
staff shall develop a work plan and report to the City Council proposed regulatory matters
regarding the use and development.of adult entertainment facilities.
Section 4. Term of Moratorium. This moratorium shall be effective immediately
upon passage of this ordinance and shall continue in .full force and effect for six (6) months from
the date of this ordinance.
Section 5. Severability. If any section, sentence, clause or phrase of this ordinance
shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 6. Effective Date. The Council declares that a public urgency and
emergency exists such that this ordinance must be im ti.ediately effective in order to preserve and
protect the public health, public safety, public property and public peace provided this ordinance
is adopted by a majority vote plus one of the whole membership of the City Council.
ATTEST:
PASSED by the City Council this day of March, 2003.
Interim City Clerk, Ruth Muller
Approved as to Form:
Interim City Attorney, Stanley M. Schwartz
Date of Publication:
Effective Date:
P :lord inanceslordinano No.moratoriurn, adult enter..doc
Mayor, Michael DeVleming
Page 2
The following is the title and surnrary of Ordinance No. passed by the City of
Spokane Valley City Council on the day of , 2003.
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON,
ESTABLISHING A MORATORIUM ON THE FILING AND ACCEPTANCE OF
APPLICATIONS FOR DEVELOPMENT PERMITS OR LAND USE APPROVALS
ASSOCIATED WITH ADULT ENTERTAINMENT AND ADULT ESTABLISHMENTS.
The introductory paragraphs state the City desires to establish an adult entertainment
moratorium.
Section 1 establishes a moratorium.
Section 2 adopts findings regarding the moratorium.
Section 3 directs that no applications be accepted.
Section 4 establishes a six (6) month moratorium.
Section 5 establishes a severability clause in the event some portion of the Ordinance is held
invalid.
Section 6 states the Ordinance is immediately effective.
The full text of the Ordinance is available at the City of Spokane Valley City offices as identified
above. A copy will be mailed out upon request.
Ruth Muller
Interim City Clerk
Published:
P:\OrdinanceslOrdinance No.moratoriurn, adult enter..doc
City of Spokane Valley
11707 E. Sprague
Spokane, WA 99206
(509) 92l -1000
NOTICE OF ORDINANCE PASSED
BY SPOKANE VALLEY CITY COUNCIL.
Page 3
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -070
DATE ACTION IS TITLE: TYPE OF ACTION:
REQUESTED: Comprehensive Plan
March 11, 2003 -First Read
March 25, 2003 - Second Read X Ordinance
March 27, 2003- Adoption ATTACHMENTS:
Ordinance No. 52 Resolution
APPROVED FOR
COUNC PACKET: Motion
City Manager Other
Dept. }lead
Attorney Approve
As To Form
SUBMITTED BY: Interim Community Development Director
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Adopt the Spokane County 2002
Comprehensive Plan as amended.
DISCUSSION: The Spokane County 2002 Comprehensive Plan meets the basic requirements of the State
Growth Management Act (GMA). The City has three years after March 31' to formulate its own plan.
Proposed amendments will address some of the land use inconsistencie -s that are to be found in the County's
Plan and that were called to the attention of the City Council at the March 11 Public Meeting. Following public
hearing on March 11, 2003, staff recommendations were presented to the Council at the March 25, 2003,
meeting. The Council delayed action to the March 27, 2003, special meeting.
ALTERNATIVES: Do not adopt the County's 2002 Plan; instead adopt the County's 1981 plan.
FISCAL IMPACT: None
SOURCE OF FUNDS:
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
A_1Agenda Bill Master Document Comprehensive Plan.doc
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 52
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON,
ADOPTING THE SPOKANE COUNTY COMPREHENSIVE PLAN, CAPITAL
FACILITIES PLAN AND MAPS AS THE INTERIM COMPREHENSIVE PLAN OF
THE CITY.
WHEREAS, the City of Spokane Valley will incorporate on March 31, 2003;
WHEREAS, the City of Spokane Valley is required to adopt a Comprehensive Plan
within the corporate limits of the City;
WHEREAS, Spokane County on November 5, 2001 through Resolution No. 1 -1059
adopted a Comprehensive Plan, Capital Facilities Plan and Maps which included land within the
City of Spokane Valley;
WHEREAS, this Comprehensive Plan, Capital Facilities Plan with Maps adopted under
the Growth Management Act of the State of Washington, RCW Chap. 36.70A will assist in
providing for the orderly growth of the City of Spokane Valley; and
WHEREAS, after the date of incorporation, the City of Spokane Valley intends to
develop its own GMA Compliant Comprehensive Plan.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, do
ordain. as follows:
Section 1.. Comprehensive Plan. Pursuant to RCW 35A.11.020 and 35A_12.140, the
City adopts by reference the Spokane County Comprehensive Plan, Capital Facilities Plan and
Maps adopted November 5, 2001 through Resolution No. 1 -1059 which. is attached hereto as
Exhibit "A" and incorporated herein by this reference as presently constituted or hereinafter
amended as the interim Comprehensive Plan, Capital facilities Plan and Maps of the City of
Spokane Valley. Unless the context requires otherwise, references to Spokane County shall refer
to the City of Spokane Valley.
Section 2. Amendment. The Urban . Comprehensive Plan Land Use Map found in the
Comprehensive Plan is modified as follows:
Changes to the Comprehensive Plan
Land Use Map
1. Evergreen Road
Three parcels on the east side of Evergreen, immediately south of the interchange, are
Page 1
P:1Ordinances\ordinance, #52, comp plakfinalCP.doc
proposed to be designated Mixed Use, consistent with property along the west side of Evergreen.
The property owners have been negatively impacted by the widening of Evergreen and
construction of the new interchange. The parcels are located generally in the NW 1/4 of the NW
1/4 of Section 14, Township 25 North, Range 44 E.W.M
2. Mirabeau
The proposal is to change a portion of the Mirabeau property from Mixed Use to Light
Industrial. The proposal does not include the Urban Forest property owned by the Washington
State Department of Natural Resources. The property is located generally in the NE 1/4 of
Section 10, Township 25 North, Range 44 E.W.M.
3. Desmet Road (east of Pines'
The subject property received a conditional zone change in 1991 to I -1. The zone change
approval limited the use of the property to the manufacture of fabric supplies and sewing of
garments.
The property was designated Low Density Residential by the 2001 Spokane County
Comprehensive Plan. The Phase 1 Zoning Regulations zoned the property UR -7. The property
owners are requesting that their zoning be restored. Property directly west of the subject site is
designated Mixed Use on the Comprehensive Plan.
The proposal is to designate the subject property Mixed Use. The previous zoning will
be reinstated, consistent with the Phase 1 :Development Regulations. Future use of the property
would then be subject to the conditions of the zone change.
The property is located in the North 1/2 of the SW 1/4 of the NW 1/4 of Section 15,
Township 25 North, Range 44 F.W.M.
Section 3. Adoption of Other Laws. To. the extent that any provision of the Spokane
County Code, or any other law, rule or regulation referenced in the attached Comprehensive Plan
is . necessary or convenient to establish the validity, enforceability or interpretation of the
Comprehensive Plan, then such provision of the Spokane County Code, or other law, rule or
regulation is hereby adopted by reference.
Section 4. Reference to Hearing Bodies. When the attached Comprehensive Plan
refers to planning commissions, board of appeals, hearing examiner, or any other similar body,
the City Council shall serve in all such roles, but retains the right to establish any one or more of
such bodies, at any time and without regard to whether any quasi-judicial or other matter is then
pending.
Section 5. Comprehensive Plan. The City Clerk is to maintain one copy on file of be
Comprehensive Plan adopted by this ordinance.
P:10rdinances\Ordinance, #52, comp plan,finalCP.doc
Page 2
Section 6. Liability. The express intent of the City of Spokane Valley is that the
responsibility for compliance with the provisions of this ordinance shall rest with the permit
applicant and their agents. This ordinance and its provisions are adopted with the express intent
to protect the health, safety, and welfare of the general public and are not intended to protect any
particular class of individuals or organizations.
Section 7. Severability. If any section, sentence, clause or phrase of this ordinance
shall be held to be invalid or unconstitutional by a court of, competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
. section, sentence, clause or phrase of this ordinance.
Section 8. Effective Date. This Ordinance shall be in full force and effect on the
official date of incorporation provided publication of this Ordinance or a summary thereof occurs
in the official newspaper of the City as provided by law.
ATTEST:
PASSED by the City Council this day of March, 2003.
Interim City Clerk, Ruth Muller
Approved as to Form:
Interim. City Attorney, Stanley M. Schwartz
Date of Publication:
Effective Date:
P:1Ordinanccs\Ordinancc, #52, comp plan,ftnalCP.doe
Mayor, Michael DeVlemng
Page 3
DATE ACTION IS TITLE: Phase I Zoning Map TYPE OF ACTION:
REQUESTED:
March 11, 2003 -First Reading
March 25, 2003 - Second Reading
March 27, 2003 - Adoption ATTACHMENTS:
APPROVED FOR
COUNCIL PACKET:
City Manager
X Dept. Head
Attorney Approve As
To Form
SUBMITTED BY: Jim Harris
STAFF RECOM=MENDS COUNCIL MAKE A MOTION TO: Adopt the Phase I Zoning Map
DISCUSSION: The Phase I Zoning Map indicates where in the City the different zoning districts are located.
The map is an integral part of the Phase I zoning document which describes the different fercnt zoning districts and
what types of land uses are permitted in each district. Following public hearing on March 11., 2003, staff
recommendations were presented to the Council at the March 25, 2003, meeting. The Council delayed action to
the March 27, 2003, special meeting.
ALTERNATIVES: None
FISCAL IMPACT:
SOURCE OF FUNDS:
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
A:1Agcnda I3iII Master Document Zoning Map.doc
CiTY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -072
Proposed Ordinance 54
X Ordinance
Resolution
Motion
Other
CiTY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 54
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON,
ADOPTING BY REFERENCE THE SPOKANE COUNTY ZONING MAP(S) AS THE
INTERIM ZONING MAP(S) OF THE CITY.
WHEREAS, the City of Spokane Valley will incorporate on March 31, 2003;
WHEREAS, the City of Spokane Valley is required to adopt a Zoning Map(s) within the
corporate limits of the City;
WHEREAS, Spokane County has a Zoning Map(s) under the Growth Management Act
of the State of Washington, RCW Chap. 36.70A which includes land within the City of Spokane
Valley; and
WHEREAS, after the date of incorporation, the City of Spokane Valley intends to review
and modify its own GMA compliant Zoning Map(s).
NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, do
ordain as follows:
Section 1.. Zoning Map(s). Pursuant to RCW 35.21.180 and 35A.14.140, the City
adopts by reference the Spokane County Zoning Map(s) described on Exhibit "A" ( "Zoning
Map ") which is attached and incorporated herein by this reference as presently constituted or
hereinafter amended as the interim Zoning Map(s) of the City of Spokane Valley. Unless the
context requires otherwise, references to Spokane County shall be construed to mean the City of
Spokane Valley.
Section 2. Amendment. The Zoning Map is hereby amended as follows:
Changes to the Zoning Map
1. Split Commercial/Industrial Zoning (University to McDonald)
A number of parcels lying south of Sprague Avenue, between University and
McDonald Roads, have split B -3/I -2 zoning. The proposal is to change this entire strip of I -2
zoning to 13 -3. The Comprehensive Plan designates the western portion of the subject properties
as Urban Activity Center (approximately 10 parcels); the remaining parcels are designated
Regional Coninmercial. Current uses within strip of I -2 zoning include office, retail, light and
heavy industrial uses. The property to be zoned 13-3 is described below.
The properties are located generally in the North 1/2 of the North 1/2 of the North
1/2 of Section 21, Township 25 North, Range 44 L.W.M; and the North 1/2 of the North 1/2 of
Page 1
C:Documcnts and Scttings.rmullciLoca) ScttingsVfcmporary Intcrnct Filcs\OLKi I\Ordinancc No. 54.doc
the North 1/2 of Section 22, Township 25 North, Range 44 E.W.M.
2. Industrial to Commercial Zoning (vicinity of Lowes. Ethan Allen)
The subject property is bound by Carnahan to the west, I -90 to the south, Fancher
to the cast and Sprague to the north. The property includes a mix of retail, office, light industrial
and heavy industrial uses. The Comprehensive Plan designates this area Regional Commercial.
The proposal is to zone the below described property B -3, consistent with the Regional
Commercial land use designation of the Comprehensive Plan. The property to be zoned B -3 is
described below.
The property is located generally in the North 1/2 of the NE 1/4 of Section 23,
Township 25 North, Range 43 E.W.M.
3. Evergreen Road
Three parcels on the east side of Evergreen, immediately south of the 1 -90
interchange, are proposed to be zoned Neighborhood Commercial. This zoning category is
consistent with the proposed Comprehensive Plan land use change to Mixed Use. The property
to be zoned B -1 is described below.
The parcels are located generally in the NW 1/4 of the NW 1/4 of Section 14,
Township 25 North, Range 44 E.W.M.
4. Desmet Road (east of Pines)
The subject property received a conditional zone change in 1991 to I -1. The zone
change approval limited the use of the property to the manufacture of fabric supplies and sewing
of garments.
The subject property was designated Low Density Residential by the 2001
Spokane County Comprehensive Plan. The Phase 1 Zoning Regulations zoned the property UR-
7. The property owners are requesting that their zoning be restored.
The proposal is to reinstate the previous I -1 zoning, which is allowed under the
Mixed Use Comprehensive Plan Land Use category (see item No. 3 under Proposed Changes to
the Comprehensive Plan Land Use Map). The property to be Zoned I -1 is described below.
The property is located in the North 1/2 of the SW 1/4 of the NW 1/4 of Section
15, Township 25 North, Range 44 E.W.M.
5. Additional Amendments are set forth on Exhibit 13.
Section 3. Adoption of Other Laws. To the extent that any provision of the Spokane
County Code, or any other law, rule or regulation referenced in the attached Zoning Map(s) is
necessary or convenient to establish the validity, enforceability or interpretation of the Zoning
Page 2
C:1Documents and Scttingslrmullcr\Local Scltings\Temporary Internet Filcs \OLKI ROrdinarroe No. 54.doc
Map(s), then such provision of the Spokane County Code, or other law, rule or regulation is
hereby adopted by reference.
Section 4. Reference to Hearing Bodies. When the Zoning Map refers to planning
commissions, board of appeals, hearing examiner, or any other similar body, the City Council
shall serve in all such roles, but retains the right to establish any one or more of such bodies, at
any time and without regard to whether any quasi- judicial or other matter is then pending.
Section 5. Map - Copies on File. The City is to maintain one copy on file of the
Zoning Map(s) adopted by this ordinance.
Section 6. Liability. The express intent of the City of Spokane Valley is that the
responsibility for compliance with the provisions of this ordinance shall rest with the permit
applicant and their agents. This ordinance and its provisions are adopted with the express intent
to protect the health, safety, and welfare of the general public and are not intended to protect any
particular class of individuals or organizations.
Section 7. Severability. If any section, sentence, clause or phrase of this ordinance
shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or =constitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 8. Effective Date. This Ordinance shall be in full force and effect on the
official date of incorporation provided publication of this Ordinance or a summary thereof occurs
in the official newspaper of the City as provided by law.
ATTEST:
PASSED by the City Council this day of March, 2003.
Interim City Clerk, Ruth Muller
Approved as to Form:
Interim City Attorney, Stanley M. Schwartz
Date of Publication:
Effective Date:
Mayor, Michael .DeVleming
Page 3
C:Documents and Setlings\rmullerU _ ocal Scttings \Temporary Intcmct Filcs101.KI IlOrdinanoc No. 54.doc
The following is the title and summary of Ordinance No. 54 passed by the City of Spokane
Valley City Council on the day of , 2003.
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON,
ADOPTING BY REFERENCE THE SPOKANE COUNTY ZONING MAP(S) AS THE
INTERIM ZONING MAP(S) OF THE CITY.
The introductory paragraphs state the City adopts a Zoning Map.
Section 1 adopts the Spokane County Zoning Map.
Section 2 amends parts of the Spokane County Zoning Map.
Section 3 adopts other relevant laws related to the Map.
Section 4 makes reference to Hearing Bodies.
Section 5 requires that the Map be maintained by the City.
Section 6 places permit responsibility on the applicant.
Section 7 establishes a severability clause m the event some portion of the Ordinance is held
invalid.
Section 8 states this Ordinance shall be in full force and effect five (5) days after publication of
the Ordinance Summary, and on the date of incorporation.
The full text of the Ordinance is available at the City of Spokane Valley City offices as identified
above. A copy will be mailed out upon request.
Ruth Muller
Interim City Clerk
Published:
City of Spokane Valley
11707 E. Sprague
Spokane, \VA 99206
(509) 921-1000
NOTICE OF ORDINANCE PASSED
BY SPOKANE VALLEY CITY COUNCIL
Page 4
C:1Documents and Setting slrmuller\Local Settings\Temporary Internet Files\OLKI IlOrdinatce No. 54.doc
SUBMITTED BY: Interim City Manager
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -036
DATE ACTION IS TITLE: Adult Entertainment TYPE OF ACTION:
REQUESTED: regulations
February 1 2003 -first read
March 27, 2003
APPROVED FOR ATTACHMENTS:
COUNCIL PACKET: Ordinance No. 36
City Manager
Dept. Head
Attorney Approve
As To Form
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Adopt Ordinance No. 36
X Ordinance
Resolution
Motion
Other
DISCUSSION: The issue of regulating "adult entertainment" has been a difficult and contentious issue
with Washington cities for several years. Many efforts have failed because the line between "free speech"
and public decency has been difficult to define to the satisfaction of the Courts. Fortunately, Spokane
County has developed an ordinance that appears to be effective and which has also passed muster at the
9th Circuit Court. Rather than expend resources developing our own City version, I am recommending
that Spokane Valley adopt the County ordinance by reference.
The Sheriff is familiar with this legislation and has experience in enforcing its provisions. If experience
suggests that this ordinance has shortcomings then of course it can be modified.
ALTERNATIVES: (1) To not adopt the ordinance and the City would not regulate these establishments, or (2)
direct the City Attorney to draft alternate legislation.
FISCAL IMPACT: No additional cost. Enforcement will be part of the proposed law enforcement
contract.
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 36
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON,
ADOPTING BY REFERENCE CHAPTER 7.80 ENTITLED "ADULT
ENTERTAINMENT ESTABLISHMENTS" OF THE SPOKANE COUNTY CODE.
WHEREAS, the City of Spokane Valley is committed to protecting the general welfare of
the City through the enactment of laws prohibiting obscenity, indecency and sexual offences
while preserving constitutionally protected forms of expression;
WHEREAS, in reliance upon the extensive study, research and investigation conducted
by the City of Spokane and Spokane County including adopting and accepting the record
developed by the City and the County with respect to live adult entertainment establishments, the
City has concluded that legislation should be enacted in order to protect the health, safety and
welfare of the patrons and employees of such businesses as well as the citizens of the City; and
WHEREAS, in recognition of and reliance upon the above, the City has concluded that
appropriate adult entertainment regulations establishing standards of conduct for operations are
contained in Chapter 7.80 of the Spokane County Code and should, therefore, be adopted as the
adult regulations of the City.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, do
ordain as follows:
Section 1. Incorporation By Reference. Pursuant to RCW 35A.11.020 and
35A.12.140, the City adopts by reference Chapter 7.80 entitled "Adult Entertainment
Establislunents" of the Spokane County Code as presently constituted or hereinafter amended, as
the Adult Entertainment regulations of the City. Chapter 7.80 entitled "Adult Entertainment
Establishments" of the Spokane County Code is attached hereto as Exhibit "A" and incorporated
herein by this reference as if filly set forth.
Section 2. Adoption of Certain Other Laws. To the extent that any provision of the
Spokane County Code, or any other law, rule, regulation or document(s) referenced in the
attached Chapter 7.80 entitled "Adult Entertainment Establishments ", is necessary or convenient
to establish the validity, enforceability or interpretation of the adult entertainment establishment
section such provision of the Spokane County Code, or other law, rule, regulation or
document(s) is hereby adopted by reference.
Section 3. Reference to Spokane County and Hearing Bodies. Unless the context
requires otherwise, any reference to the "County" or to "Spokane County" shall refer to the City
of Spokane Valley, and any reference to County staff or licensing officer shall refer to the City
Manager or designee. To the extent that Exhibit "A" refers to the City Council or other licensing
body, the City Council hereby designates and confers jurisdiction upon the Hearing Examiner to
hold hearings and render decisions on matters which relate to Chapter 7.80 entitled "Adult
Entertainment Establishments ".
Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
C:IDoeuments and Scttineslrmullcr\Local Seuings\Temporary Internet Files\OLKI IlOrdinancc No. 36.doc
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this Ordinance.
Section 5. Section 6. Effective Date. The Council declares that a public urgency and
emergency exists such that this ordinance must be immediately effective in order to preserve and
protect the public health, public safety, public property and public peace provided this ordinance
is adopted by a majority vote plus one of the whole membership of the City Council.
ATTEST:
PASSED by the City Council this day of March, 2003.
Interim City Clerk, Ruth Muller
Approved As To Form:
I.nterim City Attorney, Stanley M. Schwartz
Date of Publication:
Effective Date:
Mayor, Michael De \'leming
C:\Documents and Scttingslrmuller\Loca1 Settines\Tcmporary Internet Filesl01 ..K1 I\Ordinance No. 36.doc
EXHIBIT "A"
SPOKANE COUNTY CODE
Chapter 7.80 ADULT ENTERTAINMENT ESTABLISHMENTS
7.80.010 Preamble.
7.80.020 Findings.
7.80.030 Purpose.
7.80.040 Definitions.
7.80.050 License required.
7.80.060 License prohibited to certain classes.
7.80.070 Applications.
7.80.080 Adult entertainment establishment manager and entertainer licenses.
7.80.090 Standards of conduct and operation of adult entertainment establishments and
personnel.
7.80.100 Premises -- Specifications.
7.80.1 10 License fees, term, expiration, assignment, and renewals.
7.80.120 Licensing compliance with other county ordinances.
7.80.130 License suspension and revocation -- Hearing.
7.80.140 Appeals.
7.80.150 Notices.
7.80.160 Liquor regulations.
7.80.170 Violation a misdemeanor.
7.80.180 Code violations and enforcement.
7.80.190 Conflicting sections or provisions.
7.80.200 Time frame for compliance of nonconforming adult entertainment
establishments.
7.80.210 Chapter not intended towards particular group or class.
7.80.220 Liberal construction.
7.80.230 Moral nuisance.
7.80.240 Additional enforcement.
7.80.250 Severability.
ALTERNATIVES: None. This is a state mandate.
SUBMITTED BY: Community Development Director
FISCAL IMPACT: None
SOURCE OF FUNDS:
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
AA\Agcnda Bill Master Document Essential Public Facilities.doc
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda 13i11 No.
DATE ACTION IS
Attorney Approve
As To Form
REQUESTED: Facilities Interlocal Agreement
X Ordinance
TITLE: Essential Public TYPE OF ACTION:
APPROVED FOR
COUNCIL PACKET: ATTACHMEN Resolution
Interlocal Agreement with
City Manager Spokane County Motion
Dept. Head Other
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Adopt the Interlocal Agreement regarding
siting of Essential Public Facilities within Spokane County with Attachment A (Administrative Procedures) and
adopt the unified Spokane County Regional Siting process administrative fee.
DISCUSSION: The Growth Management Act (GMA) RCW 36.70A.200 requires that no local comprehensive
plan or development regulation preclude the siting of essential public facilities. Essential Public Facilities
include those facilities that are typically difficult to site such as airports, state educational facilities, state or
regional transportation facilities, state and local correctional facilities, solid waste handling facilities, mental
health facilities and group homes.
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -094
DATE ACTION IS
REQUESTED:
March 27, 2003
TITLE:
Intent for agreement on Solid
Waste Management
APPROVED FOR
COUNCIL PACKET: ATTACHMENTS:
ty Manager
Dept. Head
Attorney Approve
As To Form
Resolution No. 03 -024
TYPE OF ACTION:
Ordinance
X Resolution
Motion
Other
SUBMITTED BY: Interim Public Works Director
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Adopt Resolution No. 03 -024.
DISCUSSION: It is necessary for the City of Spokane Valley to provide for the management of solid
waste for the community. Spokane County has adopted a Comprehensive Solid Waste. Management Plan
the included the arca within the corporate boundaries of Spokane Valley. The City of Spokane, along
with other cities and Spokane County established a cooperative project for the management, handling
and disposal of solid waste generated within the boundaries of their respective communities. Staff
recommends that the City of Spokane Valley continue the present Solid Waste Management System and
become a party to the Interlocal Agreement. This resolution establishes the intent of the City of Spokane
Valley to enter into the Interlocal Agreement between the City of Spokane, Spokane County Re: Spokane
Regional Solid Wastc Management System.
ALTERNATIVES: Develop a plan and provide staffing, equipment and other necessary requirements for
handling solid waste within Spokane Valley.
FISCAL IMPACT: At this time, not known, but this is a resolution of intent only; negotiation of
agreement will establish cost figures
SOURCE OF FUNDS:
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO 03 -024
A RESOLUTION OF TIIE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON STATING ITS INTENT TO ENTER INTO A INTERLOCAL
AGREEMENT FOR THE REGIONAL SOLID WASTE MANAGEMENT
SYSTEM.
WHEREAS, to protect the public health and safety, it is necessary for the City to
provide for the management of solid waste;
WIHER.FAS, on November 3, 1987, the City of Spokane, other cities and Spokane
County established a cooperative project for the management, handling and disposal of
solid waste generated within the incorporated and unincorporated areas of Spokane
County through an lnterlocal Cooperation Agreement;
WHEREAS, Spokane County has adopted a Comprehensive Solid Waste
Management Plan for the region including revisions set forth in Spokane County
Resolution No. 98.0602 that was applicable to the area within the City of Spokane Valley
prior to March 31, 2003; and
WHEREAS, the City is desirous of continuing the present Solid Waste
Management System and becoming a party to the Interlocal Agreement relating to the
Regional Solid Waste Management System.
NOW, THEREFORE, be it Resolved by the City Council of the City of Spokane
Valley, Spokane County, Washington, as follows:
1. The City Council expresses its intent on behalf of the City to enter into
the "Interlocal Agreement between the City of Spokane, Spokane
County and the City of Spokane Valley Re: Spokane Regional Solid
Waste Management System" for the purpose of providing for the
management, handling and disposal of solid waste within the City.
Staff is directed to seek a modification of the above agreement to
provide that the City will be a voting member of the Liaison Board and
will work cooperatively with the County and other cities to prepare a
plan for solid waste management which may be a part of the Spokane
County Comprehensive Solid Waste Management Plan.
2. Further, City staff shall investigate and report to the Council the City's
responsibility with respect to the control, management and regulation
of solid waste within the City including matters which must be
presented to Washington State Regulatory Authorities such as the
WUTC. Staff shall further develop ordinances to regulate the flow and
PAkesoknionAkesolntion 03.024 incaa•so d wastedoc 1
ATTEST:
Adopted this day of March, 2003.
Interim City Clerk, Ruth Muller
Approved as to Form:
Interim City Attorney, Stanley M.. Schwartz
P,'d3es tnions'Resolution 09.024,inmsn•so6d s nste.doc
control of solid waste and do all things necessary to provide for the
public health and safety of the residents and inhabitants of the City.
City of Spokane Valley
Mayor Michael I7eV Leming
2
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -091
DATE ACTION IS TITLE: TYPE OF ACTION:
REQUESTED: Special Legal Counsel
March 27, 2003
APPROVED FOR ATTACHMENTS:
COUNCIL PACKET: Contract No. CO3 -26
/ City Manager
Dept. Head
Attorney Approve
As To Form
SUBMITTED BY: Interim City Manager
Ordinance
Resolution
Motion
X Other
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Authorize Interim City Manager to
execute contract with Workland & Witherspoon, P.L.L.C.
DISCUSSION: Following a presentation and discussion at the March 13, 2003 Study Session of the
Mirabeau Center project, the Council agreed that it would be in the City's best interests to engage special
legal counsel to represent them in discussions relating to this project. During an executive session with
Interim City Attorney and Peter Witherspoon as to what the Council would expect from legal counsel,
there was consensus that a contract be prepared for execution with Workland & Witherspoon.
ALTERNATIVES: Do not accept ownership of Mirabeau Center, and not participate in any agreements
relating to this project.
FISCAL IMPACT: Costs for legal services based on S150 per hour plus minor costs and expenses
SOURCE OF FUNDS: General Fund
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
ATTORNEY- CLIENT FEE CONTRACT
This document (the "agreement ") is made and entered into as of the 13 day of
March, 2003. We, WORKLAND & WITHERSPOON, P.L.L.C., ( "attorneys ") will
provide legal services to you, City of Spokane Valley, ( "client ") on the terms set forth
below:
1. CONDITIONS. This agreement will take effect as of the date set forth
above when you return a signed copy of this agreement.
2. SCOPE OF SERVICES. You are hiring us as your attorneys to
represent you relating to your proposed involvement and participation in agreements to
be entered into among you, Spokane Public Facilities District, Spokane County and the
City of Spokane leading to a proposed issuance of Limited Tax General Obligation
Bonds in the principal amount of $7,000,000.00. We will provide those legal services
reasonably required to represent you in these transactions although it is specifically
understood that we will not be acting as bond counsel in this matter. We will take
reasonable steps to keep you informed of progress and to respond to your inquiries.
Unless you and we make a different agreement in writing, this agreement will govern all
future services we niay perform for you.
3. CLIENT'S DUTIES. You agree to cooperate with us, to keep us
informed of developments, to abide by this agreement and to pay our bills on time.
4. MINIMUM FEE /DEPOSIT. Not applicable.
5. CURRENT LEGAL FEES AND BILLING PRACTICES. You agree
to pay by the hour at the rate for time spent on your matter by our legal personnel that we
have agreed to. The hourly rate for legal services performed in this matter will be
$150.00. We will charge you for the time we spend on telephone calls relating to your
matter, including calls with you, other counsel or parties.
6. COSTS AND OTHER CHARGES. We will incur various costs and
expenses in performing legal services under this agreement. You agree to pay for those
costs and expenses in addition to the hourly fees. The costs and expenses commonly
include process servers' fees, fees fixed by law or assessed by courts and other agencies,
court reporters' fees, long distance telephone calls, messenger and other delivery fees,
postage, parking and other local travel expenses, photocopying and other reproduction
costs and other similar items. Unless set forth otherwise, all costs and expenses will be
charged at our cost. You agree to pay transportation, meals, lodging and all other costs of
any necessary out -of -town travel by our personnel. You will also be charged the hourly
rates for the time legal personnel spend traveling. To aid in the preparation or
presentation of your case, it may become necessary to hire expert witnesses, consultants
or investigators. We will not hire such persons unless you agree to pay their fees and
charges. We will select any expert witnesses, consultants or investigators to be hired.
ATTORNEY- CLIENT
FEE CONTRACT - Page 1
PAWiCity of Spokane Vallcy /ATTORNEY- CL1ENT FEE CONTRACT
7. BILLING STATEMENTS. We will send you periodic statements for
fees and costs incurred. Each statement will be due within ten (10) days of its date. You
may request a statement at intervals of no less than thirty (30) days. If you do, we will
provide one within ten (10) days.
8. DISCHARGE AND WITHDRAWAL. You may discharge us at any
time and we may withdraw our representation at any time if we believe it is in your best
interests or for good cause. Good cause includes, but is not limited to, your breach of this
agreement, your failure to pay monies owed this firm or others with whom we have
contracted for services /products on your behalf, your refusal to cooperate with us or to
follow our advice on a material matter or any fact or circumstances that would render our
continuing representation unlawful or unethical. When our services conclude, all unpaid
charges will immediately become due and payable. After our services conclude, we will,
upon your request, deliver your file to you, along with any funds or property of yours in
our possession. However, it is agreed that you will pay the reasonable cost of copying
your file prior to release by this law firm. Unless agreed otherwise, it is further agreed
that this law firm and attorneys may retain your file after our discharge or upon the
completion of the services contemplated by this agreement. It is agreed that this law firm
and /or attorneys may destroy your file, without recourse, any time after a period of three
years has elapsed from the date of our discharge or upon completion of the services
contemplated by this agreement.
9. VENUE /JURISDICTION. The Client acknowledges that venue for any
dispute between Client and Attorneys shall be properly laid in Spokane County,
Washington. Washington law shall exclusively apply to the interpretation and
enforcement of this agreement, regardless of the choice -of -law. Client waives the right to
pursue litigation elsewhere and consents to submit to the exclusive jurisdiction of the
Spokane County Superior Court.
10. DISCLAIMER OF GUARANTEE. Nothing in this agreement and
nothing in our statements to you will be construed as a promise or guarantee about the
outcome of your matter. We make no such promises or guarantees. Our comments about
the outcome of your matter are expressions of opinion only.
11. AUTHORIZATION FOR THE FIRM TO SIGN CHECKS FOR THE
CLIENT. The Client gives the Firm the authority to sign checks on the Client's behalf
only to deposit in a trust account and to release amounts recovered for the Client by
settlement or judgment. The Firm will make every reasonable effort to notify the Client
when the Firm receives a check payable to the Client, which the Firm intends to sign,
deposit and/or release.
12. SAVING OR DES`T`ROYING THE CLIENT'S FILE AFTER THE
CASE IS OVER. The file belongs to the Client. Within two years after the case is
concluded, including the time for any appeal to conclude, the Client agrees to contact the
Firm to pick up the file. Alternatively, the Client authorizes the Firm to destroy the file,
ATTORNEY- CLIENT
FEE CONTRACT - Page 2
PAW /City of Spol ane Val ley/ATTORNEY-CLIENT FEE CONIRACI-
except for documents of intrinsic value or legal significance, four years after the case is
concluded, including the time for any appeal to conclude. The Finn may, in its sole
discretion, maintain copies of any part or the entire file. The Client expressly agrees to
reimburse the Firm for all reasonable copy charges incurred if the Client wishes to obtain his
or her original file and/or documents in the file.
13. PRIVACY POLICY. Lawyers, as providers of certain personal services,
are now required by the Gramm- Leach - Bliley Act to inform their clients of their policies
regarding privacy of client information. Our law firm understands your concerns as a
client for privacy and the need to ensure the privacy of all your information. Your
privacy is important to us and maintaining your trust and confidence is a high priority.
Lawyers have been and continue to be bound by professional standards of confidentiality
that are even more stringent than those required by such Act. Therefore, we have always
protected your right to privacy. The purpose of this notice is to explain our Privacy
Policy with regard to personal information about you that we obtain and how we keep
that information secure. We collect nonpublic personal information about you that is
provided to us by you or obtained by us with your authorization or consent.
WE DO NOT DISCLOSE ANY PERSONAL fNPORMATION ABOUT OUR
CLIENTS OR. FORMER CLIENTS TO ANYONE, EXCEPT AS PERMITTED BY
LAW AND ANY APPLICABLE STATE ETHICS RULES.
We do not disclose any nonpublic personal information about current or former
clients obtained in the course of representation of those clients, except as expressly or
impliedly authorized by those clients to enable us to effectuate the purpose of our
representation or as required or permitted by law or applicable provisions of codes of
professional responsibility or ethical rules governing our conduct as lawyers.
We retain records relating to professional services that we provide so that we are
better able to assist you with your professional needs and to comply with professional
guidelines or requirements of law. In order to guard your nonpublic personal
information, we maintain physical, electronic, and procedural safeguards that comply
with our professional standards.
14. EFFECTIVE DATE. This agreement will take effect as of the date set
forth in the first paragraph hereof.
WORKLAND & WITHERSPOON, P.L.L.C.
13Y
ATTORNEY - CLIENT
FEE CONTRACT - Page 3
PAW /City of Spokane Valley /ATTORNEY - CLIENT FEE CONTRACT
PETER A. WITHERSPOON
The undersigned has read and understood the foregoing terms and agreed to them.
CITY OF SPOKANE VALLEY
By:
Lee Walton, City Manager
ATTORNEY - CLIENT
FEE. CONTRACT - Page 4
PAW /City of S pokane Valley/ATTORNEY-CLIENT FEE CONTRACT