2002, 11-26 Regular Meeting10. COUNCIL REPORTS
11. ACTION ITEMS
CITY OF SPOKANE VALLEY
CITY COUNCIL AGENDA — REGULAR MEETING
TRENT :ELEMENTARY SCHOOL
3303 PINES AVENUE
Tuesday, November 26, 2002 — 6 PM
1. CALL TO ORDER
2. INVOCATION
. 3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. APPROVAL OF AGENDA
6. SELECTION OF MAYOR
7. SELECTION OF MAYOR PRO TEM
8. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
A) Linda Oein (Business Plans Inc:), Strategic Planning '•
. 9: PUBLIC COMMENTS (For members of the Public to speak to the Council regarding matters NOT
on the Agenda. Please state your name and address for the record and limit remarks to three minutes_ Thank you.)
A) Consent Calendar*
a. Minutes of November 19
b. Approval of Claims — None
c. Other Miscellaneous Administrative Items
B) Motions
a. Approval of.Banking Services RFP
-Pagel of2 -
••
C) Resglutions
I . RESOLUTION 02 -01, EXPRESSING APPRECIATION TO THE
SPOKANE VALLEY INCORPORATION AND TRANSITION
COMMITTEES
2. RESOLUTION 02 -02, EXTRESSING APPRECIATION TO ALL
COUNCIL CANDIDATES
3. RESOLUTION 02 -03, EXPRESSING APPRECIATION TO
REDWOOD PLAZA FOR USE OF INTERIM OFFICE SPACE AND
EQUIPMENT
4. RESOLUTION 02 -04, ACCEPTING THE. OFFER OF FINANCIAL
ASSISTANCE FROM THE C1rY OF LIBERTY LAKE
5. RESOLUTION 02 -05, ESTABLISING THE TIME, PLACE AND GATE OF
REGULAR CITY COUNCIL MEETINGS AND PROVIDING FOR. THE
POSTING OF THE AGENDA
6. RESOLUTION 02 -06, ADOPTING CITY COUNCIL RULES OF
PROCRDURE
12. CITY MANAGER AND STAFF REPORTS
13. PUBLIC COMMENTS (Maximum of three minutes please; please state your name and address
for the record)
14. ADJOURN TO DECEMBER 3, at
*Thc Conscni _Agenda consists of items considered routine which arc considered as a Group. A council member may :
remove an item from the Agenda to be considered separately.
- Page 2 of2-
The meeting was called to order by Council Member -Elect Richard Munson and
commenced at 6 p.m. A quorum was present. Mr. Munson led the Pledge of Allegiance and
Mike DeVleming gave the Invocation.
The following Council Members -Elect were present:
Diana Wilhite Position 1
Steve Taylor — Position 2
Mike DeVleming —. Position 3
Gary Schimmels — Position 4
Stanley Schwartz from the law firm of Witherspoon, Kelley, Davenport & Toole provided
voluntary advisory attorney services:
Meeting Topics of Discussion:
1. Approval of the Minutes from November 14; 2002
A motion to approve the Minutes from the November 14 meeting was made by
Diana Wilhite and seconded by Dick Denneny, and was unanimously approved.
• 2. Introductions of the Prothman Company Management Team and
.discussion of the Initial Work Plan
Greg :Prothman introduced t:he.Prothman Company management team of Bob Nowak,
Lee Walton, Stan McNutt, Bob Ely, Dick Warren, Ruth Muller, Kathie Oeser, and Jim
Harris. Mr. Prothman recommended a Council -Staff retreat in the near future.
There was a motion to approve the Prothman Company contract from Gary
Schimmels; seconded by Dick Denenny, and was unanimously approved.
3. • Discussion of Rules of Procedure and Comments from Stanley Schwartz,
Interim City Attorney
Mr. Schwartz reviewed the Rules of Procedure. There was a brief discussion about the
voting procedures for Mayor and Deputy Mayor.
C:'.$jokanc Ya_^ay Utinuteslrlasutes from I1- 19C2.det
City of Spokane Valley
City Council Members -Elect Meeting
Redwood Plaza
Tuesday, November 19 2002 - 6 p.m.
Richard (Rich) Munson — Position 5
Mike Flanigan — Position 6
Dick Denenny — Position 7
City of Spokane Valley
City Council Members -Elect Meeting
Tuesday, November 19, 2002
Page2of6
Citizen Comments:
Tony Lazanis had a question concerning super majority.
Bill Goffman asked if the agenda is available to the public and suggested the Library
receive copies.
Bruce Rawls, Spokane County Public Works Department, looks forward to having a
long and successful relationship with the City.
Jim Haines, Spokane County Public Works Department, looks forward to working with
the City.
Bill Gothman publicly thanked Jiro Haines and Mr. Roskelly for all their work with the
Transition Committees.
Mr. Denenny added that Bruce and Kevin Cook have provided a tremendous. amount
of information and was greatly appreciated.
A motion to ask the City of Liberty Lake to consider a loan of $50,000 (with little or no
interest) from the City of Liberty Lake was made by Mike Flanigan..Diana Wilhite
seconded the motion, and was unanimously approved.`
4. STA Presentation
C-'Spo2n= VaLeay.Mut \+ill. from I1- 24 -L2doc
Alan Schweim, Executive Director of STA, introduced the chairman of the STA board,
Amy Jo Sooy, Mayor of Cheney. He welcomed the Council's consideration to join the
Spokane Transit Authority's board meetings. There' are openings on the finance and
planning committee; operations and customer service; and the Tight rail steering
committee. Mr. Schweim was thanked for his presentation.
. t.
5. Discus of a 'Telephone System /Local Service Provider
Roy Olstad from Phones PIus and Jim Prussack frorn XO Communications discussed
phone systems and.Int connectivity. It was their recommendation to set up an
initial account with Qwest due to,the shortest turnaround time. Mr. Olstad gave the
Council a phone system proposal . Ms. Wilhite noted that .a second proposal was also
received.
City of Spokane Valley
City Council Members -Elect Meeting
Tuesday, November 19, 2002
Page 3 of 6
Dick Denenny made a motion to approach Qwest for eight (8) phone lines
plus a fax line; Diana Wilhite seconded the motion and was unanimously
approved.
Lee Walton, Interim City Manager, will review the proposals received and have more
information at the next Council meeting, scheduled for November 26.
6. Discussion of Administrative Functions
It was decided that administrative decisions would be given to the Interim staff.
7. RFPs for Banking Services
After a short discussion, a motion was made by Rich Munson to designate Farmers &
Merchants bank by a Resolution for the City's checking account during the interim
period. Mike Flanigan seconded the motion, and was unanimously approved.
Steve Taylor made a motion that Mike Flanigan .be elected to be the Council's
designee and Dick Denenny as an alternate to sign all City checks up to $5,000. Diana
Wilhite seconded the motion, and was unanimously approved. Additionally, it was
agreed by the Council that all checks will require two signatures, one by Lee Walton,
Interim City Manager, and the other from the Council (Mike Flanigan or Dick
Denenny).
Diana Wilhite made a motion•that the Council must approve expenses over $1,000 as
well as recurring cost obligations; Gary Schimmels seconded the motion, and the
motion was unanimously approved.
Interim City Attorney Stanley Schwartz will draft a RFP for all banking services .
occurring after incorporation...
Citizen Comments:
Tony Lazanis noted that there would be several bills coming in.
Jim Kaufman recommended a limit of $1,000; anything over that should be approved.
Robin Palachuk inquired about the staff's need for cell phones.
C_ &okane ValleAN:nutes',Minuts frun 11- 19 -02.doc
City of Spokane Valley -
City-Council Members -Elect Meeting
Tuesday, November 19, 2002
Page 4of6
8. Location and Time for City Council Meetings and first Official City Council
Meeting on Tuesday, November 26, 2002
After a brief discussion, a motion was made by Mike DeVleming to hold the first City
Council meeting at Trent Elementary, starting at 6 p.m. and was seconded by Dick
Denenny. The motion passed with a vote of 4 -3. Council Members -Elect voting against
the motion were Steve Taylor, Rich Munson, and Gary Schimmels.
Public Comments:
Jessie Lang suggested asking the City Manager.
Pastor Robertson commented about the location of the meeting in his church.
Tom Ralph thought there wouldn't be a problem holding the meeting in a church, the
citizens should understand the City is just getting started:
Bill Goffman said the church community is comprised of the people and the facility
• would be a meeting place.
Jack Stenchers encouraged the Council to make a decision.
9. Swearing -In Ceremony (Wednesday, November 20, 7 p.m., University High
School Gymnasium)
The Swearing -In Ceremony will take place, on Wednesday, November 20, at University
High School. . •
10. Other Discussion Items /Good of the Order
•
Rich Munson requested a Strategic Planning Retreat be scheduled for the Council in
the near future.
A retreat for Rules of Procedure and staff /Council matters will be scheduled for
Monday, November 25, in the third floor conference room Redwood Plaza, starting
at noon until approximately 6 p.m. The Retreat would be open to the public.
Dick Denenny suggested that Lee Walton take an inventory of what organizations the
Council should participate in and provide his recommendations at the next meeting.
CASorokane Valley4Mlnut-s5J4inLt from 11= -07..oc
City of Spokane Valley
City Council Members -Elect Meeting
Tuesday, November 19, 2002
Page 5 of 6
Dick Denenny made a motion to authorize Lee Walton to procure cell phones from
AT &T and Mike DeVleming seconded. The motion was unanimously passed.
Rich Munson said that the County Commissioners will meet to discuss the seed money
request. Mr. Munson asked if Mr. Schwartz would write up a letter concerning this
matter for the Council's review.
Rich Munson discussed the need to identify revenue sources, which would include
inventorying Valley businesses.
Diana Wilhite mentioned that the Council would be meeting with Transition
Committees at Redwood Plaza in the near future.
Citizen Comments:
Cal Walker from the Valley Sheriff's Substation said they had some spare cell phones
that they would be willing to loan the staff.
Robin Palachuk mentioned he received an offer for a printer. Mr. Palachuk offered to
volunteer his IT services after -hours and will look into finding used equipment.
Jessie Lang suggested the City use a copier with printing capabilities.
Tom Routt, a lifetime Valley resident and sales representative for VMI, presented the
Council' with a sound system proposal.
Tony Lazanis asked about the starting time for future Council meetings.
11. Next Meeting Date and Time
A motion was made by Mike Flanigan and s conded by Dic enenny that the next
Council meeting be scheduled for Tuesd , December 2, at 6/p.m., at Redwood Plaza,
and the motion was unanimously appro d.
CASpoka:sa Valley \Mi ..l.Mirxt from 11.19.02.do:
City of Spokane Valley
City Council Members -Elect Meeting
Tuesday, November 19, 2002
Page 6 of 6
12. Adjournment
There being no further business, the meeting was adjourned.at 9:03 p.m.
Respectfully submitted,
Karin Bosworth
Recording Secretary
Approved on
C4,S�k zi 1 ylpinutmIMMLtztt fmn n
T. General Information.
CITY OF SPOKANE VALLEY
REQUEST FOR BANKING SERVICES
Following a Special Election on May 21, 2002, voters in Spokane County approved a
proposition to incorporate the City of Spokane Valley. The City comprises of approximately
38.5 square miles with an estimated population of 80,000 people. The City is a non - charter code
city operating under a Council - Manager form of government.
The City is seeking proposals for banking services from qualified public depositories
pursuant to RCW Chapter 39.58. All submitted information shall be subject to the public record
laws of the State of Washington. Proposals become the property of the City. This request is
issued as a publicly bid contract.
]R. Services.
The City desires the following banking services:
A. Checking Account. The City requires one or more checking accounts into which
deposits will be made. Disbursements from the account will be principally to pay
claims and payroll with a small number of wire transfers. Initially, the City
requires three accounts: Treasurer's Account, Payroll and Claims. The City
requires a monthly statement, return of cancelled checks, and daily information
stating amounts deposited, disbursed and closing balances.
B. Interim Financing_or Line of Credit. The City may require a line of credit up to
One Million Dollars ($1,000,000.00) for up to one year in the form of short-term
notes. The notes are secured by anticipated revenue of the City. The financial
institution shall state the interest rate for such financing.
C. Credit Card Services. The City shall be provided with credit cards for the
purpose of making purchases. These credit cards shall not be debit or transaction
cards which would result in a charge from City accounts. Payments shall be made
based upon statements received from the bank. The credit cards shall be general
corporation cards issued in the name of the City of Spokane Valley.
D. General Services.
1. State Investment Pool. The City anticipates a majority of its financial
investments will be with the State of Washington Local Government
Investment Pool. These investments may involve a transaction with the
pool on a daily basis. The bank will be required to send and receive funds
from the pool. The bank will provide funds to the pool as directed by the
City.
AA Request for Banking Scniccs.doc 1
A ;\Rcqucst for Banking Scrviccs.doc
2. Wire Transfer Services. The City desires wire transfer services including
notices delivered to the City the day following the transaction.
3. Account Earnin s. The City desires to earn interest on amounts deposited
with the bank.
4. Overdraft Protection. The bank shall provide the City with overdraft
protection.
Statements. Statements showing activity of the City accounts will be
provided. Statements shall include monthly detailed analysis including
cost of the banking services.
6. Electronic information. Provide electronic access to accounts and account
information through secure modem and PC connection.
7 Resource Personnel. The bank shall identify personnel in the branch and
main office who are available during normal business hours for the
purpose of conducting the City banking activities and answering inquiries
from City staff. Courier services should be identified.
8. Investment Assistance. Investment information and assistance in the
management of the City's deposited funds will be provided.
9. Location. The financial institution must have its main office or a branch
in the City of Spokane Valley.
. Bid Liformation.
A. Financial Responsibility. Bid proposals must be accompanied by financial
statements from the last two years.
B. Legal Responsibility. The bank must certify it complies with all depository laws
and regulations as set forth in applicable state and federal law.
C. Cost of Services. The bank shall set forth the cost to provide services to the City
including all credits to be received as a result of deposits. The bank shall identify
a monthly cost and a unit cost for the services provided. Information on account
earnings and the method of calculation shall be included with the proposal.
D. Time for Proposals. All proposals shall be submitted to the City by December 18,
2002 by 2:00 p.m. at the City offices located at 11707 East Sprague Avenue,
Spokane, Washington 99206.
E. Proposal Selection. The City will evaluate all timely received proposals reserving
the right to reject any and all proposals in whole or in part and to waive any
2
IV. Contract.
irregularities including the acceptance or rejection of any item or combination of
items.
The City will consider the following in connection with an award of contract.
1. Cost of services;
2. Ability to provide the services;
3. Financial condition of the institution; and
4. Resources and services available to the City.
The City may also consider such other information as deemed relevant.
Submittal of Proposal. Proposals must be signed by an authorized official of the
financial institution and contain, at a minimum, the information set forth in this
request. Additional information, including additional services and costs may be
submitted by the financial institution and will be considered in the award of
contract.
Responses to this request shall be addressed to the Interim City Manager, City of.
Spokane Valley, 11707 East Sprague Avenue, Spokane, WA 99206.
1. The initial contract term will be from the date an agreement is signed through
December 31, 2003 unless mutually extended by written agreement. The contract
may not be terminated by either party prior to 90 days written notice.
Dated this day of , 2002.
CITY OF SPOKANE VALLEY
By:
Interim City Manager
A:1Rcqucst for Banking Services.doc 3
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 02 -01.
A RESOLUTION OF THE CITY OF SPOKANE VALLEY CITY COUNCIL
EXPRESSING APPRECIATION TO THE SPOKANE VALLEY INCORPORATION
AND TRANSITION COMMITTEES.
WHEREAS, a Notice of a proposed incorporation was filed with the Spokane County
Commissioners on August 24, 2000 by Ed Mertens as a proponent for the incorporation of the
City of Spokane Valley;
WHEREAS, the Boundary Review Board following the incorporation study, public
testimony and investigation adopted findings and conclusions which related to the proposed
incorporation on December 13, 2001;
WHEREAS, the City of Spokane Valley encompasses approximately 38.5 square miles
with an estimated population of 80,693 people located in Spokane County, Washington;
WHEREAS, the voters of Spokane County on May 21, 2002 voted in favor of
Proposition No. 1 which provided for the incorporation of the City of Spokane Valley;
WHEREAS, subsequent to the incorporation vote, numerous individuals devoted their
time and effort through various committees in order to study and make reports to the citizens and
the City Council on Municipal services including, but not limited to, finance and administration,
public safety, public works and infrastructure, community and economic development, streets
and transportation and other matters relating to the formation of the new City;
WHEREAS, the time and effort of the incorporation and transition committee members
has resulted in reports and studies which will be beneficial in guiding the future services and
development of the City; and
WHEREAS, the City of Spokane Valley through its City Council desires to express
sincere appreciation for the work and effort of the individuals and committees.
NOW, THEREFORE, be it Resolved by the City Council of the City of Spokane Valley,
Washington as follows:
1. Appreciation.
The Mayor and City Council express their appreciation to both the Incorporation
and Transition Committees recognizing that their time and effort will result in the successful
development and incorporation of the City of Spokane Valley. To memorialize this appreciation
the Mayor will issue Certificates of Appreciation from the City of Spokane Valley to the
AAResolution 02 -01.doc 1
members of the above committees.
2.
Reports.
The City Council accepts the reports of the Transition Committees and, as
necessary, will at future meetings of the City Council seek presentations and additional
information from the Transition Committees.
3. Effective Date.
This Resolution shall become effective immediately upon passage by the Spokane
Valley City Council.
Attest:
Adopted this day of , 2002.
Interim City Clerk
Approved as to Form:
Interim City Attorney
.&Resolution 02- OI.doc 2
City of Spokane Valley
Mayor
A RESOLUTION OF THE CITY OF SPOKANE VALLEY CITY COUNCIL
EXPRESSING APPRECIATION TO ALL COUNCIL CANDIDATES.
WHEREAS, the City of Spokane Valley encompasses approximately 38.5 square miles
with an estimated population of 80,693 people located in Spokane County, Washington;
WHEREAS, the voters of Spokane County on May 21, 2002 voted in favor of
Proposition No. 1 which provided for the incorporation of the City of Spokane Valley;
WHEREAS, subsequent to the incorporation vote, numerous individuals sought elective
offices for seven Council positions;
• WHEREAS, during the election process the final Council candidates met regularly in
order to discuss the future business and direction of the City all of which has led to the
development of information and ideas that will assist the incorporation efforts of the City of
Spokane Valley; and
WHEREAS, the City Council desires to express appreciation for the time and
commitment of all Council candidates.
NOW, THEREFORE, be it Resolved by the City Council of the City of Spokane Valley,
Washington as follows:
1. Appreciation.
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 02-02
The City Council expresses their appreciation to all Council Candidates for their
time and effort in the formation of the City of Spokane Valley recognizing that the manner in
which the Council campaigns were conducted reflects favorably upon newly incorporated City of
Spokane Valley and further promotes the best interest of the City and its citizens.
2. Effective Date.
This Resolution shall become effective immediately upon passage by the Spokane
Valley City Council.
Adopted this day of , 2002.
City of Spokane Valley
Mayor
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Attest:
interim City Clerk
Approved as to Form:
Interim City Attorney
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2. Effective Date.
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 02-03
A RESOLUTION OF THE CITY OF SPOKANE VALLEY CITY COUNCIL
EXPRESSING APPRECIATION TO REDWOOD PLAZA FOR USE OF
INTERIM OFFICE SPACE AND EQUIPMENT
• WHEREAS, the City of Spokane Valley encompasses approximately 38.5 square
miles with an estimated population of 80,693 people located in Spokane County,
Washington;
WHEREAS, the voters of Spokane County on May 21, 2002 voted in favor of
Proposition No. 1, which provided for the incorporation of the City of Spokane Valley;
WHEREAS, subsequent to the incorporation vote, Redwood Plaza provided the
City of Spokane • Valley interim office space and equipment to be used during the
formation of the new City; and
WHEREAS, the City Council desires to express appreciation for the use of the
interim office space and equipment.
NOW, THEREFORE, be it Resolved by the City Council of the City of Spokane
Valley, Washington, as follows:
1. Appreciation.
The City Council expresses its appreciation to Redwood Plaza for
providing the City of Spokane Valley use of interim office space and equipment. The
City Council recognizes that interim office space and equipment is essential in the
successful formation and operation of the City of Spokane Valley.
This Resolution shall become effective immediately upon passage by the
Spokane Valley City Council.
Adopted this day of November, 2002.
City of Spokane Valley
Mayor
1
C :\Documcni:\C\City of Spokane Valley\Rcsohitions \Roluiion 02 -03 Interim Office Spaae.doc
Attest:
Interim City Clerk
Approved as to Form:
Interim City Attorney
2
C:1DocumenJ:IClCity of Spokane Va11ey1ResolutionslResolution 02 -03 Interim Office Spacc.dgc
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 02-04
A RESOLUTION ACCEPTING THE OFFER OF INTERIM FINANCIAL ASSISTANCE
FROM THE CITY OF LIBERTY LAKE, WASHINGTON.
WHEREAS, the City of Liberty Lake, Washington through Resolution 02 -055 has
offered financial assistance to the City of Spokane Valley in the form of a S50,000.00 loan at
little or no interest to be repaid on or before June 30, 2003 following the first 2003 property tax
distribution to the new City of Spokane Valley;
WHEREAS, RCW 35.02.270 allows for the City of Liberty Lake to make loans of staff
and equipment and provide technical and financial assistance to the new City of Spokane Valley
with or without receiving compensation;
WHEREAS, the City of Spokane Valley is desirous of receiving this financial assistance
from the City in order to provide for the payment of interim costs and expenses which include
but are not limited to staff, equipment and technical services to assist in the formation of the new
City; and
WHEREAS, the Mayor and Council express their appreciation to the Mayor and City
Council of the City of Liberty Lake and look forward to working with the City of Liberty Lake to
address the common needs of residents in order to improve the quality of life for the respective
cities and the region.
NOW, THEREFORE, be it Resolved by the City Council of the City of Spokane Valley,
Washington as follows:
The City of Spokane Valley accepts the offer of a S50,000.00 loan at little or no interest
from the City of Liberty Lake to be repaid on or before June 30, 2003 following the first 2003
property tax distribution to the new City of the Valley. The Mayor and Interim City Manager
shall review and execute such documents as are reasonable and necessary to complete this loan.
The money shall be deposited into the City checking account for payment of costs and expenses
as outlined above and authorized by law.
Adopted this day of , 2002.
G:ICSCity of Spokane VallevlResolu tionslResolution02 -4.doc 1
City of Spokane Valley
Mayor
Attest:
Interim City Clerk
Approved as to Form:
Interim City Attorney
G:ICICity orSpokane Valleyaesolutions \Resolution02 -4.doc 2
CITY OF SPOKAIrTE VALLEY
SPOKANE COUNTY, WASIITNGTON
RESOLUTION NO. 02-05
A RESOLUTION OF '.1'HL CITY OF SPOKANE VALLEY CITY COUNCIL
ESTABLISHING THE TIME, PLACE AND DATE OF REGULAR CITY COUNCIL
MEETINGS AND PROVIDING. FOR 'IRE POSTING OF THE AGENDA.
WHEREAS, the Spokane Valley City Council desires to establish a regular meeting date,
time and location for its meetings pursuant to RCW 35A.12.110;
WHEREAS, the City Council is desirous of establishing a procedure for notifying the
public of the preliminary agenda for the City Council meetings pursuant to RCW 35A.12.160;
and
WHEREAS, the City Council recognizes that it is in the best interest of the citizens of the
City of Spokane Valley that all actions of the City Council be open and before the public with all
persons permitted to attend and, where appropriate, participate in the decisions of their
government.
NOW, THEREFORE, be it Resolved by the City Council of the City of Spokane Valley,
Washington as follows:
1. Regular Meetings.
2. Study Sessions.
The City Council shall hold regular meetings o every Tuesday of each month
commencing at 6:00 p.m. and ending at 10:00 p.m. provided on motion a one hour extension
of such meeting may occur upon majority vote of the Co cil. Meetings shall o ur at the
Redwood Plaza Building located at 11707 East Sprague Avelue. in the City of Spoe Valley,
Washington.
It is anticipated that City Council may, upon proper notice, schedule additional
meetings as study sessions with limited action being taken. The purpose of a study session will
generally be to receive and review information relating to the business of the City.
3. Posting ofNotice.
The public shall be notified of the City Council Preliminary Agenda for the
upcoming City Council meeting by posting a copy of the agenda approximately 24 hours in
advance of each meeting at the following:
a. Interim City Hall located at the Redwood Plaza Building located at 11707
East Sprague Avenue in the City of Spokane Valley, Washington;
A \Resohrtion 02- O5.doc 1
Attest:
Interim City Clerk
b. Spokane County Library located at 12004 East Main Avenue, Spokane,
Washington;
c. Trentwood Post Office located at 14409 East Trent Avenue, Spokane,
Washington and Veradale Post Office at 15202 East Sprague Avenue,
Spokane, Washington; and
d. Such Other Places as City Council May Direct.
The above places shall also be the locations where the City Council will
post notice of all public hearings at least 24 hours in advance. Further, the
City Council shall send a copy of the preliminary agenda to the City's
official newspaper and such other media as requested.
4. Open Public Meetings Act.
The City Council shall not take any action including the passage of an Ordinance
or Resolution at any meeting which is not open to the public pursuant to the Open Meeting Act.
5. Severability.
If any section, sentence, clause or phrase of this Resolution shall be found to be
invalid by a court of competent jurisdiction, such invalidity shall not affect the remainder of said
Resolution.
6. Effective Date.
This Resolution shall become effective immediately upon passage by the Spokane
Valley City Council.
Adopted this day of , 2002.
AfiResohnion 02- 05.doc 2
CITY OF SPOKANE VALLEY
Mayor
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, WASHINGTON ADOPTING
THE CITY COUNCIL, RULES OF PROCEDURE.
WHEREAS, the Spokane Valley City Council is required pursuant to RCW 35A.12.120
to adopt rules which relate to the City Council procedures, order of business, conduct of Council
meetings and such other matters properly related thereto; and
WHEREAS, the Spokane Valley City Council has reviewed the attached Rules of
Procedure and finds them to be acceptable and appropriate.
NOW, THEREFORE, be it Resolved by the City Council of the City of Spokane Valley,
Washington as follows:
1. Rules of Procedure.
The City Council adopts the attached Rules of Procedure under the Council-
Manager form of government. For decision on points or order, the City shall be governed by the
most recent addition or Roberts Rules of Order, a copy of which is maintained in the office of the
Spokane Valley City Clerk.
Attest:
2. Best Efforts.
These Rules of Procedure are designed to assist in the orderly conduct of City
Council business. Failure of the City Council to adhere to these rules shall not result in any
liability to the City, its officers, its agents and employees nor shall the same result in any
invalidation of City Council action.
Interim City Clerk
Adopted this day of , 2002.
A. \Resolution 02 -06.doc 1
CLTY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 02-06
City of Spokane Valley
Mayor
CITY OF SPOKANE VALLEY CITY COUNCIL
RULES OF PROCEDURE
Adopted by Resolution
TABLE OF CONTENTS
1. GENERAL RULES 1
1.1 Meetings to Be Public 1
1.2 Respect and Decorum 1
1.3 Quorum 1
1.4 Attendance, Excused Absences 1
1.5 Attendance of City Staff 2
1.6 Attendance of Media at Council Meetings 2
1.7 Journal of Proceedings 2
2. TYPES OF MEETINGS 2
2.1 Regular Council Meetings 2
2.2 Special Meetings 2
2.3 Continued And Adjourned Sessions 3
2.4 Study Sessions And Workshops 3
2.5 Executive Sessions 3
3. CHAIR AND DUTIES 3
3.1 Chair 4
3.2 Call to Order 4
3.3 Duties 4
3.4 Points of
Order...... .4
3.5 Questions to Be Stated 4
3.6 Substitution For Chair 4
3.7 Presiding Officer - Powers 4
4. COUNCIL ORDER OF BUSINESS AND AGENDA 4
4.1 Order of Business 4
4.2 Council Agenda 6
5. VOTING AND MOTIONS. 6
5.1 Voting 6
5.2 Motions 7
5.3 Disqualification 7
5.4 Motions to Reconsider 7
6. ,RESOLUTIONS AND ORDINANCES 7
6.1 Review by City Attorney 7
6.2 Procedure 7
6.3 Format of Ordinances And Resolutions 7
7. PUBLIC HEARING PROCEDURES 8
7.1 Sign -in 8
7.2 Timing; Representation 8
7.3 The Public Hearing Process 8
7.4 Quasi .Judicial Hearings 9
8. DUTIES AND PRIVILEGES OF CITIZENS 9
8.1 Meeting Participation 9
8.2 Subjects Not on The Current Agenda 9
8.3 Manner of Addressing The Council - Time Limit 9
8.4 Written Communications 9
8.5 Out of Order" Comments 10
9. FILLING COUNCIL VACANCIES AND SELECTING DEPUTY MAYOR 10
9.1 Notice of Vacancy 10
9.2 Application Procedure 10
9.3 Interview Process 10
9.4 Selection of Council member 10
9.5 Selection of Mayor and Deputy Mayor; Nominations 10
10. PREPARATION OF AGENDA 11
10.1 Staff Duties 11
10.2 Agenda Items 11
10.3 Timing of Preparation 11
11. COUNCIL COMMITTEES 12
11.1 Standing Committees 12
12. SUSPENSION AND AMENDMENT OF RULES 13
12.1 Suspension of These Rules 13
12.2 Amendment of These Rules 13
ii
1. GENERAL RULES
Council Rules
Revised August 2002
City of Spokane Valley City Council
Rules of Procedure
Adopted by: 02 -06
These rules shall be considered the Rules of Procedure for the City of Spokane Valley City
Council operating under the Council- Manager form of government. For decisions on points of
order, the City shall be governed by the most recent edition of Roberts Rules of Order, a copy of
which is maintained in the office of the City of Spokane Valley City Clerk.
1.1 Meetings to Be Public : All meetings of the Council shall be open to the public
with the exception of executive sessions as defined in RCW Chapter 42.30.
1.2 Respect and Decorum : It is the duty of the Mayor and Council members to
maintain dignity and respect for their offices, City staff and the public. While the
Council is in session, the Council members shall preserve order and decorum and a
member shall neither, by conversation or otherwise, delay or interrupt the
proceedings of the Council, nor disrupt or disparage any member while speaking.
Council members and the public shall obey the orders of the Chair.
Any person making disruptive, disparaging or impertinent remarks or unreasonably
disturbing the business of the Council, either while addressing the Council or
attending its proceedings, shall be asked to leave the meeting. Continued
disruptions may result in a recess or adjournment.
1.3 Quorum : Four (4) Council members shall constitute a quorum and be necessary
for the transaction of business. If a quorum is not present, those in attendance will
be named and they shall adjourn to a later time, but no adjournment shall be for a
longer period than until the next regular meeting.
1.4 Attendance, Excused Absences : A Council member shall forfeit his/her office
by failing to attend three (3) consecutive regular meetings of the Council without
being excused by the Council. RCW 35A. 13.020 and 35A
Members of the Council may be excused from a meeting by contacting the City
Clerk or designee prior to the meeting and stating the reason for his/her inability to
attend the meeting. The City Clerk shall inform the Council of the member's
absence, state the reason for such absence and inquire if there is a motion to
excuse the member. Upon passage of such motion by a majority of members
Page 1 of 13
present, the absent member shall be considered excused and the appropriate
notation will be made in the minutes. If the motion is not passed or the above
procedure is not followed, the minutes will reflect that the absence is unexcused.
If the City Clerk is contacted and fails to inform the Council, the Council should
inquire into the Member's absence and, if appropriate, excuse the same.
Council Rules
Revised August 2002
1.5 Attendance of City Staff : The City Manager, City Attorney, and City Clerk (or
designee) shall attend all meetings of the City Council. The City Manager may
report and make recommendations to the City Council and when requested shall
participate in Council discussions. The City Attorney, upon request from the Chair
or Council, shall give an opinion on legal questions and rules of order. The
Recording Secretary shall keep the minutes of the Council, record all Council
votes and actions and perform such other duties as necessary for the orderly
conduct of the meeting.
1.6 Attendance of Media at Council Meetings : All meetings of the Council and its
committees shall be open to the media, freely subject to recording by radio,
television and photographic equipment at any time, provided that such
arrangements do not interfere with the orderly conduct of the meetings. Television
and photographic equipment shall not be placed or operated behind the dias.
1.7 Journal of Proceedings : A journal of all proceedings (minutes) of the Council
shall be kept by the City Clerk and shall be entered in a book constituting the
official record of the Council.
1.8 Council Seating: The Mayor and Council members shall be seated on the dias
according to the position number to which they were elected. The Deputy Mayor
shall sit next to the Mayor. The City Manager and City Attorney shall sit on the
dias.
2. TYPES OF MEETINGS
2.1 Regular Council Meetings : The Council shall meet regularly on every Tuesday
of the month beginning at 6:00 p.m. When,a Council meeting falls on a holiday,
the Council shall have its regular meeting on the following day. The location of
the meetings shall be the Redwood Plaza, 11707 East Sprague Avenue, City of
Spokane Valley, Washington, unless specified otherwise by a majority vote of the
Council.
2.2 Special Meetings : Special meetings may be called by the Mayor or any four (4)
members of the Council. Upon request, the City Clerk shall prepare a notice of the
special meeting stating the date, time, place and business to be transacted. The City
Clerk shall notify each member of the Council, either by telephone, fax, e -mail or
otherwise of the special meeting. The City Clerk shall give at least 24 hours notice
of the special meeting to each local newspaper of general circulation and to each
Page 2 of 13
3. CHAIR AND DUTIES
Council Rules
Revised August 2002
local radio and/or television station which has filed with the City Clerk a written
request to be notified of special meetings. No subjects other than those specified in
the notice shall be considered.
Special meetings may be called without the notice required in this section, to
address emergencies involving injury or damage to persons or property or the
likelihood of such injury or damage if the notice requirements would be impractical
or increase the likelihood of such injury or damage.
2.3 Continued And Adjourned Sessions : Any meeting of the Council may be
continued or adjourned from day to day, or for more than one day, but no
adjournment shall be for a longer period than until the next regular meeting.
2.4 Study Sessions And Workshops : The Council may meet in study sessions and
workshops (open to the public), at the request of the Mayor, three (3) members of
the Council or City Manager. The purpose of the study session is to review and
discuss current or proposed programs or projects of the City including the receipt
of information from City staff or others provided that all discussions and
conclusions thereon shall not constitute binding actions of the Council.
2.5 Executive Sessions: Executive sessions or closed meetings may be held in
accordance with the provisions of the Open Meetings Act, RCW Chapter 42.30.
The Council may hold an executive session during a regular or special meeting.
Before convening in executive session the Chair shall publicly announce the
purpose for excluding the public from the meeting place and the time when the
executive session will be concluded. If the Council wishes to adjourn at the close
of a meeting from executive session, that fact will be announced along with the
estimated time for the executive session. The announced time limit for executive
sessions may be extended by announcement of the Chair.
Council members must keep confidential all oral and written information provided
during executive sessions to protect the best interests of the City. Confidentiality
also includes information provided to Council members outside of executive
sessions when the infortnation is considered exempt from disclosure under the
Code of Ethics for Municipal Officers.
2.6 Council Retreat: Annually, the City Council will hold a Council retreat with the
City Manager and senior staff in attendance. The purpose of the retreat will be to
discuss the goals, priorities, projects, legislation and other matters related to the
public health, safety and welfare of the City. The City Clerk shall prepare a notice
of the meeting stating the date, time, place and business to be conducted.
Page 3 of 13
Council Rules
Revised August 2002
3.1 Chair : The Mayor, if present, shall preside as Chair at all meetings of the Council.
In the absence of the Mayor, the Deputy Mayor shall preside. In the absence of
the Mayor and Deputy Mayor the Council shall elect a Chair.
3.2 Call to Order : The meetings of the Council shall be called to order by the Mayor
or, in his absence, the Deputy Mayor. In the absence of both the Mayor and
Deputy Mayor, the meeting shall be called to order by the City Clerk or designee
for the election of a temporary Chair.
3.3 Duties: The Chair shall recognize Council members when statements, questions or
motions are made and permit staff and public participation when appropriate. The
Chair shall maintain the order of the meeting by: (1) recognizing each Council
member has equal rights to bring matters before the Council; (2) allowing for
complete and reasonable discussion of matters; and (3) protecting against
embarrassment or annoyance of any Council member, staff or citizen.
3.4 Points of Order : The Chair with the assistance of the City Attorney shall
determine all points of order.
3.5 Motions to Be Stated : The Chair shall require all motions submitted for a vote to
be stated, discussed and voted upon.
3.6 Substitution For Chair : The Chair may call upon the Deputy Mayor or any other
member to temporarily chair the meeting.
3.7 Presiding Officer - Powers : The Chair may move, second, debate and vote
subject only to such limitations of debate as are imposed on all members and shall
not be deprived of any of the rights and privileges of a Council member by reason
of acting as the Chair.
4. COUNCIL ORDER OF BUSINESS AND AGENDA
4.1 Order of Business : The order of business for all regular meetings shall be as
follows unless the Council, by a majority vote of the members present, suspends
the rules and changes the order:
Call to Order. The Chair calls the meeting to order.
Invocation. By invitation.
Pledge of Allegiance. By invitation.
Roll Call. The Recording Secretary calls the roll of the Council and notes the
presence of staf. Council members may make a motion to excuse absent Council
Page 4 of 13
Council Rules
Revised August 2002
members.
Agenda Approval. The Chair shall seek approval of the Agenda. Council
members through motion and majority vote may add, delete or defer agenda items.
Announcements/Presentations. The Chair makes announcements of upcoming
meetings and events and presents proclamations. A proclamation is an official
declaration made by either the City Council or the Mayor. Special presentations
may also be scheduled at this time.
Citizens' Comments. Members of the audience may comment on any City matter.
Citizens may also comment on individual agenda items during any regularly
scheduled City Council meeting which is not the subject of a hearing. Comments
are limited to three (3) minutes per person. [See Section 8.]
Council Reports, Mayor and Council members report on Council Committee
meetings, other meetings, and activities which relate to City business or
Community matters.
Action Items. These items are considered separately and may include contracts,
resolutions and second reading or emergency ordinances. After an Action item is
read, a motion with a second is made, public comment is sought, Council
discussion follows and a vote is taken,
Consent Agenda. The Chair identifies the items on the Consent Agenda and
requests a motion with a second for approval.
The Consent Agenda contains items which are of a routine and non - controversial
nature which may include, but are not limited to, the following: meeting minutes,
payroll, claims, minor and routine contracts and any item previously approved by
Council and which is being submitted to Council for final approval. Any item on
the Consent Agenda may, at the request of any Council member, be removed and
considered separately.
Public Hearings/pppeals. The Chair will state the public hearing procedures
before each public hearing. Quasi-judicial hearings require that a decision be made
by the Council which may include record review of evidence considered and that
specific findings be made.
Ordinances. The Recording Secretary shall introduce the ordinance by reading its
title. Ordinances will generally have two readings at two separate meetings, unless
the Council deems it expedient to suspend this rule. Amendments to an ordinance
may be made at first or second reading. A record vote identifying Council
members shall follow second reading. Four (4) affirmative votes are required to
pass an ordinance.
Page 5 of 13
Council Rules
Revised August 2002
Emergency Ordinances. Public emergency ordinances require a vote of a majority
plus one of the whole Council membership, and may be made effective upon
adoption.
A "public emergency ordinance" is one designed to protect public health and
safety, public property, or the public peace; it may not levy taxes, grant, renew, or
extend a franchise to authorize the borrowing of money.
Resolutions. The Recording Secretary shall introduce the Resolution by reading
its title. A Resolution is adoption of a City policy or decision and shall be adopted
by a recorded vote of the Council.
Staff Reports. The City Manager, City Attorney and City staff may report on
issues of interest to the Council, which do not require Council action.
New Business. Council members may state matters which should be the subject of
future council and staff. consideration.
Workshoj. A workshop allows the Council to receive a presentation, gather
and request information and engage in discussion without taking action. The
public may attend; however, public comment is not generally solicited.
Executive Session. An executive session may be convened that is closed to the
public and attended only by the Mayor, Council, City Manager, City Attorney and
City staff and or individuals authorized by the City Council.
Adjournment. Upon Conclusion of Council business, the meeting is adjourned to
the next regularly scheduled meeting,
4.2 Council Agenda : Subject to the Council's right to amend the agenda at any time
during a regular Meeting, no legislative item shall be voted on which is not on the
Council agenda, except in emergency situations relating to the public's health,
safety or welfare.
5. VOTING AND MOTIONS
5.1 Voting : Votes during Council meetings shall be conducted as follows:
a. Recorded votes (by show of hand) occur on the Consent Agenda,
Action Items and Ordinances.
Unless otherwise required by these Rules or Statute, voice votes
shall be taken except at the request of the Mayor or any Council
member, a roll call vote shall be recorded by the Recording
Secretary.
Page 6 of 13
d. Each Council member shall vote on all questions and matters before
the Council, unless a conflict of interest or appearance of fairness
disqualifies the member.
Council Rules
Revised August 2002
c. Where there is a tie vote on any Motion, the Motion fails.
5.2 Motions : No motion shall be considered or debated until duly seconded and
announced by the Chair, with the exception of nominations for Mayor and Deputy
Mayor or appointments to Boards, Commissions and Committees, where no
second is required. The motion shall be recorded and, if desired by any Council
member, it shall be read by the Recording Secretary before it is debated and, by the
majority consent of the Council, may be withdrawn at any time before action is
taken on the motion.
5.3 Disqualification : Any Council member who is disqualified from voting on a
matter shall be excused from the Council chambers and shall not participate in the
debate. The Council member shall state the reason for the disqualification.
5.4 Motions to Reconsider : A motion to reconsider must be made by a person who
voted with the majority on the principal question and must be made at the same or
succeeding regular meeting. No motion to reconsider an adopted quasi-judicial
written decision shall be entertained after the close of the meeting at which the
written findings and decision were adopted. This rule shall not restrict the right of
a Council member to place legislation on the agenda.
6. RESOLUTIONS AND ORDINANCES
6.1 Review by City Attorney : All Resolutions and Ordinances, shall be reviewed
and approved as to form by the City Attorney prior to submission for adoption by
the City Council. No Ordinance or Resolution shall be prepared for presentation to
the City Council unless requested by the Mayor, Council Committee, three (3)
Council members or City Manager.
6.2 Procedure : Ordinances generally require two readings. The first reading will
consist of a staff presentation and may include Council discussion. The second
reading will occur at a subsequent meeting and will involve a Motion, Second,
Public Comment, Council Discussion and Recorded Vote.
6.3 Format of Ordinances And Resolutions : Resolutions and Ordinances shall be in
a format determined by RCW 35A.12.130 including the numerical identification.
No Ordinance or Resolution shall contain more than one subject which shall be
clearly stated in the title. No previously approved Resolution or Ordinance shall
be amended unless the amendment sets forth each modified section in full.
Resolutions and Ordinances shall be signed by the Mayor and attested to by the
Page 7of13
7. PUBLIC HEARING PROCEDURES
Council Rubs
Revised August 2002
City Clerk. The City Attorney shall sign all Resolutions and Ordinances to
approve the form.
7.1. Sign -in : All persons wishing to speak shall sign their name, address of residence
and indicate whether they wish to speak as a proponent, opponent or from a
neutral position on a form provided by the City. Prior to the start of a public
hearing, any person who fails to sign in shall not be permitted to speak until all
those who signed in have given their testimony. The Chair may change the order
of speakers so that testimony is heard in the most logical groupings (i.e.
proponents, opponents, adjacent owners, etc.).
7.2 Timing; Representation : The City Council will take public testimony during a
public hearing, the public comment period and prior to passage of Resolutions and
Ordinances. Persons appearing before the Council should limit their comments to
three (3) minutes. Where an organization is appearing before the City Council, it
should designate a representative to speak on behalf of its members.
7.3 The Public Rearing Process : The Chair introduces the agenda item, opens the
public hearing (noting the time) and announces the following Rules of Order:
1. All comments by proponents, opponents or other members of the
public shall be made from the podium; any individuals making
comments shall first give their name and address.
2. No comments shall be made from any other location. If a person is
physically challenged and requires accommodation, the Chair shall
be advised.
3. There shall be no demonstrations (i.e. applause) during or at the
conclusion of anyone's presentation.
4. These rules are intended to promote an orderly system of holding a
public hearing, giving every person an opportunity to be heard
ensuring that no individual is annoyed or embarrassed by exercising
his/her right of speech.
The Chair may call upon City staff to describe the matter under consideration.
The Chair calls upon proponents, opponents and all other individuals who wish to
speak regarding the matter under consideration.
The Chair inquires as to whether any Council member has questions to ask the
proponents, opponents, speakers or staff. If any Council member has questions,
Page 8of13
the appropriate individual will be recalled to the podium.
The Chair continues the public hearing to a time specific or closes the public
hearing.
7.4 Ouasi Judicial Hearings : In addition to the Rules of Order set forth in
Section 7.3, the following rules should be observed during a quasi judicial public
hearing.
A. The Chair shall announce the matter for consideration and ask Council
members to indicate any ex parte oral or written communications with a
party, conflicts of interest or any appearance of fairness issues. After all
disclosures are made, the Chair will ask if any party to the quasi judicial
matter desires to challenge or request a Council member abstain from the
decision on the matter. The challenge shall be placed on the record.
B. Each party to the appeal shall be given 20 minutes for argument to the
Council. Time for rebuttal may be reserved. Interested parties who
participated before the administrative tribunal may participate in oral
argument.
8. DUTIES AND PRIVILEGES OF CITIZENS
8.1 Meeting Participation : Citizens are welcome at all Council meetings and are
encouraged to attend and participate. Recognition by the Chair of a person
desiring to speak is a prerequisite for an orderly and effective meeting. It is
expected that all persons will deliver their comments in a courteous and efficient
manner and will speak only to the subject under consideration.
8.2 Subjects Not on The Current Agenda : Under agenda item "Citizens
Comments" persons may present any item they wish to discuss with the Mayor and
Council. They shall first obtain recognition by the Chair, state their name, address
and subject of their comments. The Chair shall then allow the comments, subject to
a three (3) minute limitation per speaker, or other limitations as the Chair or
Council may deem necessary. Following such comments, if action is required or
has been requested, the Chair may place the matter on a future agenda or refer the
matter to staff or a Council Committee for investigation and a report at a future
meeting.
8.3 Manner of Addressing The Council - Time Limit : All remarks shall be
addressed to the Council and not to any individual member. No questions shall be
asked of the Council members, except by permission of the Chair.
8.4 Written Communications: Interested parties, or their authorized representatives,
may address the Council by written communication in regard to any general matter
Council Rules Page 9 of 13
Revised August 2002
concerning the City. The written communication may be submitted by direct mail
or by addressing the communication to the City Clerk who will distribute copies to
the Council members. The communication will be entered into the record, if
requested by the party.
Council Rules
Revised August 2002
8.5 "Out of Order" Comments : Any person whose continents have been ruled out
of order by the Chair shall immediately cease and refrain from further improper
comments. The refusal of an individual to desist from inappropriate, disparaging or
otherwise disruptive remarks after being ruled out of order by the Chair may
subject the individual to removal from the Council Chambers, a recess or
adjournment.
9. FILLING COUNCIL VACANCIES AND SELECTING MAYOR AND DEPUTY
MAYOR
9.1 Notice of Vacancy : If a Council vacancy occurs, the Council will follow the
procedures outlined in RCW 35A. 1 3.020. In order to fill the vacancy with the
most qualified person available until an election is held, the Council will distribute
and publish a notice of the vacancy, the procedure and deadline for applying for
the position.
9.2 Application Procedure : The Council will draw up an application form which
contains relevant information. The application form will be used in conjunction
with an interview of each candidate to aid the Council's selection of the new
Council member.
9.3 Interview Process : All qualified candidates who submit an application by the
deadline will be interviewed by the Council during a regular or special Council
meeting open to the public. The order of the interviews will be determined by
drawing names. To promote fairness, applicants will be asked to remain outside
the Council Chambers while other applicants are being interviewed. Applicants
may be asked to answer questions submitted to them in advance of the interview
and questions posed by each Council member during the interview process. The
Council members will ask the same questions of each candidate. Each candidate
will then be allowed two (2) minutes for closing comments. Citizen comments will
not be solicited or received.
9.4 Selection of Council member : The Council may recess into executive session to
discuss the qualifications of all candidates. Nominations, voting and selection of a
person to fill the vacancy will be conducted during an open public meeting.
9.5 Selection of Mayor and Deputy Mayor; Nominations :
9.5.1.. Selection of Mayor. The Mayor will be elected by the Council members.
Page 10 of 13
Council Rulis
Revised August 2002
1 All Council Members will be given the opportunity to make a nomination
for Mayor. No second is required.
2. After all nominations are made, the Council shall vote on the nominees,
collectively.
3. If one nominee member receives four votes, that person shall be declared
the Mayor.
In the event all candidates receive less than four votes, the two candidates
with the most votes, will advance to the final vote. In the event of a tie
between candidates, the Council shall vote to break the tie.
5. The final two candidates shall be voted upon by the Council, with the
person receiving the majority of votes becoming the Mayor.
6. The Mayor shall serve for a two (2) year term from the date of this
election.
9.5.2. Selection of Deputy Mayor. Each Council member shall be given the
opportunity to submit a nomination Deputy Mayor. After all nominations are
made, the Mayor will call for a vote on the nominations in the order they were
made. Voting will be by a recorded vote. As soon as one nominee receives a
majority vote of four (4) votes of the Council, that Council member will be
declared the Deputy Mayor. No votes will be taken on the remaining nominees.
The term of the Deputy Mayor shall be one (1) year from the date of election.
10. PREPARATION OF AGENDA
10.1 Staff Duties : The City Clerk, under the direction of the City Manager, will
prepare the agenda for each Council meeting setting forth a brief description of
each item to be considered by the Council.
10.2 Agenda Items : Subject to Rule 6.1, an item to be considered by the City
Council at a regular meeting may be placed on the agenda by the Mayor, a Council
Member or the City Manager.
10.3 Timing of Preparation : The agenda will be put in final form by 2:00 p.m. on
the day prior to the Council meeting. Agendas and supporting materials will be
distributed to the City Council 24 hours before the meeting. Agenda materials will
be available at City Hall for the media and public before the meeting. Nothing
contained herein shall prevent Council members, or the City Manager from adding
a matter to the agenda during a regular meeting.
Page 11of13
11. COUNiCIL COMMITTEES
Council Rubs
Revised Augusl 2002
11.1 Standing Committees : There shall be four (4) sub - committees of the Council.
Council members shall submit their request for committee appointment to the
Mayor.
A. Finance Committee. This committee shall consist of three (3) Council
members appointed by the Mayor and confirmed by the City Council. The
Finance Committee has the responsibility to review and report its
recommendations on the annual budget and such other matters that relate
to the financial affairs of the City. The City Manager and Finance Director
shall attend and provide administrative support to the Finance Committee.
B. Public Safety Committee. This committee shall consist of three (3) Council
members appointed by the Mayor and confirmed by the City Council. The
Public Safety Committee shall review, and make recommendations to the
City Council on issues related to the public health, safety and welfare of the
citizens of City of Spokane Valley including, but not limited to, considering
and reviewing programs, plans and other non- personnel activities involving
police and fire services as well as other public safety activities of the City.
The City Manager and Police Chief shall attend and provide administrative
support to the Public Safety Committee.
C. Community and Economic Development. This committee shall consist of
three (3) Council members appointed by the Mayor and confirmed by the
City Council. The Community and Economic Development Committee
shall review and recommend to the City Council matters which relate to the
orderly growth and development of the City. The City Manager, City
Director of Planning and Public Works Director shall attend and provide
administrative support to the Community and Economic Development
Committee.
D. Public Works Committee. This committee shall consist of three (3)
Council members appointed by the Mayor and confirmed by the City
Council. The Public Works Committee reviews matters which relate to
public works, including but not limited to, the infrastructure and public
improvements owned, controlled or operated by the City. The City
Manager and Public Works Director shall attend and provide administrative
support to the Public Works Committee.
E. Members of the standing committees shall be appointed for a one (1) year
term at the first regular City Council meeting in January of each year or as
otherwise deemed necessary.
11.2 Other Committees: Appointments to Boards, Commissions or other
Page 12 of 13
Committees not under the direct authority of the City Council shall be according to
rule of such Board, Commission or Committee unless determined otherwise by the
City Council.
12. SUSPENSION AND AMENDMENT OF RULES
Council Rules
Revised August 2002
12.1 Suspension of These Rules : Any provision of these rules may be temporarily
suspended by a majority vote of the present Council members. A. motion to
suspend the rules of order shall be limited to the item or matter under
consideration.
12.2 Amendment of These Rules : These rules may be amended or new rules adopted
by a majority vote of all members of the Council, provided that the proposed
amendments or new rules shall have been introduced into the record at a prior
Council meeting.
Page 13 of 13
• November 21,.2002
. tl:elledgling,municip'ality.gct
off the ground. :..4
• " \'o'e wanted -to do this •`
because we know•what they
are going through;" said.
Mayor Steve Peterson, a fnarij
fresh from a e'eeznf Liberty T ` . :
Lake incorporation. "They're,
• going tp cleat through thc•
stone situations we did, and
. they're going to necd'.somc
help." . . •
Peterson•s,•rid he i•ern naliers
at the beginning oldie .
process,there was'absolutely
no money to be had.
' a trying time," Peterson
• said. "you feel like 're .'
• • trying.to borrow from
everybody. We eventually had
to borrow some 'ntoney'frotrh .`
• ..the bankao make'pctyroll.:
But there are other thitigs, '
you need money up front,.to�
. * • be able to buy stamps and
9JIyp$ Liberty, L-ake'0:ffe.r$ - $ 5 : 0 ren sen •
•
. staples, and paper gosh,, you. an advance fromahe cowuy
• - • '' - go through a lot.gfpaper'; : as°well, Peterson tiaid'.
The City of Liberty Lake p e t e i son " sai • _ -
•wants to help ou1•its new
sister cit•wtt some Cold t
Th $50.000 loan o thenet�
•
hard cash. . ;
.Liberty -Lake officials
recently offered the almost
incorporated 'city of Spokane
• Valley a $50,000 loan to help;
• Eventually; Liberty Lake ?' cit'woll be'crid,batk when t :.
received arr on;ru iii . `'ihe:v rlley gets:ils first tux.
fund monies from the County,
bur in the'intet7m Liberty =. '
Li ke didn't have nitich
• Spokitne will li}el} be.
.penniless•until it arrange
' - check; Petri son snict: ,
• • "Piople•like Bernard laaine$'' • did sore great:things for•us
byirroviding.ns cif1icr space;
•
= Liberty Lake Splash;: Volume 4, Issue.47
oan to New Valley C ity •
aid'inan) other, 'rid
;businesses: We. Just want to
:.help.out` like we were helped
aiid.we waist to establish-
good relations'with
Spokane galley. recently. . • •
hired;Prothman Co :,• a firm
• that specializes in helping'.
• ,cities,gcorporate,.toassist,
Page 9
' creating itself.
.The•Valley will likelyhaveto
,speticl as, much as 5300,000 •
..fOr.that'service aline. '• • ' •
MEMO CITY OF SPOKANE VALLEY
TO:
FROM:
DATE:
SUBJECT:
11707 Sprague Ave, Spokane Valley WA 99206
Tel: (309) 921 -1000, Fax (509) 921 -1008
Stan Schwartz
Lee Walton
11/26/02
Agenda Schedule
cc: Stan M
Via Fax
I'm out of here tomorrow afternoon for the holiday returning late Monday morning. So
have asked Stan. M to coordinate the 12/3 agenda. Have given him the following list
developed primarily from the matrix to work from. Both Bob Noack and Ruth Muller
should be on hand by then and Ruth is great at coordinating agenda development. Like
all City clerks she has a favorite scheme for filing systems so would appreciate it if you
would meet with her ASAP so we are on the same page. Incidentally, we now have
PHONES!, fax and hopefully e-mail within a day or to which should simplify the agenda
process.
City # 921 -1000, Fax 921 -1008 and rn.y new City cell phone is 933 -8619. PS, I don't
want to be there when my wife opens her next cell phone bill.
Tentative agenda for 12/3
Authorize mayor to execute contract with Prothman Co for Interim Management Services
Authorize City Manager to execute contract with Stanley Schwartz for services as .Interim
City Attorney.
Ordinance ? Appointing Led Walton as Interim City Manager and confirming the
appointment of interim management staff.
Stan McNutt- Deputy City Mgr
Bob Noack — Finance Director
Ruth Muller- City Clerk
Richard Warren — Public Works Director
James Harris- Community Director
Robert Ely-Chief Building inspector
Karin Bosworth- Office Assistant
Ord establishing office location and hours
Res authorizing CM to establish a City credit card account
Ord Appointing City Auditing Officer (Bob Noack)
Ord Establishing an Imprest (Petty Cash) fund in. the amount of $500 and authorize
Finance Director to access this account for purchases not to exceed that amount.
Ord Authorizing payment of claims by check, requiring signature by Mike Flannigan or
Mike Devleming and Lee Walton or Bob Noack
Ord Adopting interim budget — Through Dec 31, 02
Other?
STUDY SESSION OF Dec 5 ( ?)
Discuss Moratorium issue
Discuss layout for City offices
Discuss logo design
Review tentative agenda for Dec 10
Schedule retreat if not done 12/3
Review logistical issues
Discuss protocols for Transition Committee reports
Other?
Tentative Agenda for 12/10
Res: establishing the official date of incorporation as March 31
Appointment of newspaper for legal publications
Resolution designating interim depositary Bank ( ?)
Authorize solicitation of general insurance proposals
Res: relating to records retention and public disclosure
Res: providing for indemnification of. City employees (including interim
appointments)
Res: Establishing accounting funds
Authorize CM to execute lease W/ Webb Management Co for City offices
Res: authorizing acceptance of advance payment of City Road Funds ( ?)
Res: Authorizing investment of City funds in Washington LGTP
Authorize the securing of Bonds for City Mgr, Dep. CM and Finance Director.
Duane Schofield
16317 E. Main
Veradale, WA 99119
926 -7537 (cell: 218 - 2373)
attyschofield a surf I .ws
11/26/02
Re: New City Road Plan
City of Spokane Valley Council (CSPC),
The Spokane County (PABOA) Property And Business Owners Association
would like to suggest contacting a very knowledgable planner
who speaks common language, with an economic development view, the
dynamic, Dee Caputo, &9953855, "www.ocd.law.gov/growth", "i�&e,c�actW aV
The County 6 -year road plan of 1999, 2000, 2001, 2002, was to move traffic
to and from downtown Spokane, with a policy of repaving the entire
street, rather than just the patch above the trench, sealant or high
tech, below freezing patches, such as what Inland Asphalt can do.
Our City (CSV) road plan should be to move traffic to and from our City, not
downtown Spokane business as usual, and the planning, maintainance
and safety issues should be contracted out as much as possible to
competitive bids, work 24 hrs. /day, and have time deadline penalties
to compensate the adjoining land users, both owners and leasees.
Local input should be encouraged, as well as digging just one hole,
after everyone who is going into it is ready willing, and able.
The $2M in County Roads Taxes Advance from an
estimated $6.2M is Tess than the 40% that triggers the 60 days limit to �2
County obligated services. 41°1 c1/45 - {‘'N 0,m �� Qre a, rea 9 fbn� d {' tdctS "ro pi «wt`t „tr� ,
Let's be careful,so we don't have a take- it -or- leave -it on interlocal contract I
with the County on planning and transportation issues.
Could the Council arrange to receive less than the estimated $4.2M balance
of the road taxes upon incorporation (est. 3/1/03), and look at cutting costs
by privatizing our transportation planning, safety and maintainance?
Fait fully,
AZZaitte
Duane Schofield, V -P, Corp. Sec.,
i - ' a " (Q, r- / v� ahc /Q (
Spokane County Property And Business Owners Association
Esc o U rr
n� � d l�u ijakfi
MARIA CANTWELL
WASHINGTON
City Council Members
City of Spokane Valley
Dear Council Member:
si(nife `'fife, )euufe
WASHINGTON, 0. C. 20510
November 1 0. /00
It is with regret 1 cannot be with you this evening as you, and the residents of City of
Spokane Valley. take yet another step in your journey from bold vision to a thriving
community as you take your Oath of Office.
1 commend you for volunteering to serve your fellow citizens and 1 want to recognize
your leadership in fulfilling this bold vision. 1 look forward to meeting and working with
each of you in the future to build lasting relationships of cooperation in the common goal
of enriching the lives and futures of the residents of the new City of Spokane Valley
As our state's newest community, I know you are poised to work with other civic leaders
to overcome whatever differences of opinion may present themselves and strive to fulfill
the promise of your new city to increase the voice of the residents of the Spokane Valley
I am proud to represent you and the residents of the City of Spokane Valley in the United
States Senate. And as your United States Senator, I take great pride in welcoming you
into office and wish you and your new city all the best. Please do not hesitate to contact
me if I can ever be of assistance to you or your City. Congratulations!
�-v• *
gzioci-
e ms.-`/
Sincerely.
Maria Cantwell
United States Senator
6e//ref ( (
Washington. IX 20510
�-�- /7 . ?U `
RESPECTFULLY REFERRED TO:
teGg. 4-t 54.4„,
CMA,4-
S
Maria Cantwell
Washington
"If You Build It ,.."
Begin Witte a 5olyd Foundation
A
A
Straropc it xl Tectia Nanntry
Framework for
Achievement
How You Benefit
The Planning ...
The Participants .. .
gi
• Clanfes what we stand for
• Assesses where we are
• Identi4es where we need to be
• Prioritizes how to get there
• Assigns responsibility and
accountability
• Establishes success measures
• EnOances leadership
• Increases productivity
• Improves profitability
• Increased communication,
participation and involvement
• Enhan* collaboration and
teamwor`tc
• Expandep ownership and
commitment
• Improves forward thinking and
planning,
• Heightened insight and
understanding
• Enhan • decision making
Gat
O ccgnp , &anon Apx WI Ai rpna evened
Strategies + Actions + Measures =
Structure P.
Systemw -
Critical Few
Strategies.
= }bjectives
Desi!
End State
Current
State
Gap
Analys
Vision
Mission
Values /
Guiding
Principles
"If You Build It ,.."
Begin Witte a 5olyd Foundation
A
A
Straropc it xl Tectia Nanntry
Framework for
Achievement
How You Benefit
The Planning ...
The Participants .. .
gi
• Clanfes what we stand for
• Assesses where we are
• Identi4es where we need to be
• Prioritizes how to get there
• Assigns responsibility and
accountability
• Establishes success measures
• EnOances leadership
• Increases productivity
• Improves profitability
• Increased communication,
participation and involvement
• Enhan* collaboration and
teamwor`tc
• Expandep ownership and
commitment
• Improves forward thinking and
planning,
• Heightened insight and
understanding
• Enhan • decision making
Gat
O ccgnp , &anon Apx WI Ai rpna evened
Linda Oien,
Consultant
'Men make history and not the other way around. In
penods where there is no leadership. sodety stands
still. Progress occurs when courageous. skilful Owlets
seize the opportunity to change things for the better '
Harry S. Truman
Business Paths
"row N'►raer is Suctevs"
Strategic Planning
Leading the Charge
o •
(39 E Rockwell Avenue Spokane. WA 99207 • busmeupabe @m.aeom • (509) 482 wig
Business Paths
"Your Ps, rIn Success"
Strategic P1 '':ing Overview
L.
Fa
Presented to:
City of Spokane Valley
City Council
Presented by:
Business Paths
Linda Oien, Consultant
November 26, 2002
Strategic Planning:
• Builds trust in leadership
• Creates a foundation of understanding
• Sets the direction and tone
Lays the Foundation By:
--
--,
"Charting the Course"
• Clarifying what the City stands fprand Oetieves in ,-'"
• Determining what the future will look like
• Providing commonality of purpose
Takes into Consideration:
• Where the City is today
'-- • Where the City needs to be in the future
• Gaps between where the City is and where it needs to be
Establishes Direction By:
• Clarifying priorities and focus
• Defining key strategies
• Applying goals and objectives
Business Paths, November 26, 2002
Why Should the City Council Consider Strategic Planning?
Current State
Where the City is today:
• Newly formed
• City Structure:
- Recently elected City Council
& new Mayor
- Permanent City Manager
- Administrative Staff
- Ordinances
• How the City will function:
- Committee Structure
- Planning Process
- Comprehensive Plan
- Growth Management
- Services Infrastructure
Strategic Plan
The framework for moving
in unison to where the City
needs to be
Where the City has:
• Clarified the kind of City it will
be
Desired State
• Set the direction and tone for
the future
• Established the structure
• Prioritized strategies and
actions
• Understood roles and
responsibilities
• Shared ownership and
commitment
• Defined a process to shape and
manage future development
and growth
Business Paths, November 26, 2002
What Strategic Planning Does
Current State
Where the City is today:
• Newly formed
• City Structure:
- Recently elected City Council
& new Mayor
- Permanent City Manager
- Administrative Staff
- Ordinances
How the City will function:
- Committee Structure
- Planning Process
- Comprehensive Plan
- Growth Management
- Infrastructure
Strategic Planning
Provides the framework:
• Defines priorities and focus
• Serves as the basis for
decisions and actions
• Reflects Public interest
• Comprehends Constituent
interests
• May be used for future
budgeting
• Guiding tactical planning
and implementation
• Gauging progress
• Addressing changing
conditions and needs
/:&11
Desired State
Where the City has:
• Clarified the kind of City it will
be
• Set the direction and tone for
the future
• Established the structure
• Prioritized strategies and
actions
• Understood roles and
responsibilities
• Shared ownership and
commitment
• Defined a process to shape and
manage future development
and growth
Business Path& November 26, 2002
Considerations As You Move Forward With Your Decision:
Basic Strategic
Management Process:
Task Force Develops the
Strategic Plan
1
Initiate Tactical Planning and
Implementation
1
Conduct Regular Progress
Reviews
i
Complete Periodic Plan
Updates
ti
Task Force Planning Sessions:
Time commitment:
40 -44 hours
Possible homework
Stakeholder /Constituency Needs
Vision, Mission. Values
Current State Assessment
- Environmental Scan
- S.W.O.T.
- Demographics
Prioritized Strategies
Goals and Objectives
Next Steps
•
Strategic Planning Benefits:
Commonality of Purpose
Clarity of Understanding
Consistent Direction
Established Priorities
Sound Decision Making
Proactive vs. Reactive Position
United Approach
Collaboration and teamwork
Ownership and commitment
Forward thinking and planning
Financial Commitment:
$13,500.00
'AdNNail sevics. mg lied mil be pnce7 meGerftielY
r
Business Paths. November 26, 2002
The City of Post Falls
Vision
The City of Post Falls will be a community recognized for its:
• Leadership and citizen involvement
• Quality services
• Educational opportunities
• Balanced and beneficial growth
• Healthy economic and natural environment
• Cultural diversity
While maintaining a small town atmosphere and quality of life.
Mission
The City of Post Falls mission is to provide leadership, support common community values, promote
citizen involvement and provide services which ensure a superior quality of life.
Values
Community
Post Falls is a safe and secure place to live. work. and play. with a stable and friendly environment that
encourages citizen involvement
Leadership
Post Falls values leadership that respects differing views, models integrity, and implements community
goals.
Environment
Post Falls is an environmentally aware community that preserves. conserves and appreciates its
distinctive open space, natural resources, habitats, parks and outdoor recreabon.
Economic Development
Post Falls encourages economic development that safeguards the environment. while promoting
community prosperity.
Diversity
Post Falls is a community for all people. offering diverse cultural and educational opportunities. with
varying land uses and unique neighborhoods.
Accountability
Post Falls is dedicated to promobng fiscal responsibility. managed growth, responsive community
services, and an open and fair government
"Idaho's River City (Repronxxd and shared with the City of Spokane Vaioy City Cownd with me permssoon of lAryor tartan 11. 26 - 02)
INITIATIVE 1
Balanced Growth
Goal: Create an optimum (tax base that supports L.O.S. /value to the community)
balance of residential. commercial and industrial development
Objective 1.
Objective 2
Objective 3:
INITIATIVE 2
Economic Development
Goal:
Objective 1
Objective 2:
Objective 3:
Objective 4
INITIATNE 3
Infrastructure
Goal:
Objective 1
Objective 2:
Objective 3:
Objective 4:
Objective 5:
Objective 6.
Objective 7:
Use of Strategic and Comprehensive Plans to guide development
Integrate and coordinate partnerships
Enhance and encourage citizen involvement and input
Attract and maintain diversified commercelclean industry with adequate living
wages and benefits.
Develop a marketing plan for Post Falls as a'city' in cooperation with partnering
agencies
Promote enabling legislation that provides for economic incentives (enterprise
zones)
Support Urban Renewal initiatives
Develop strategies to assure adequate funding for Economic Development
Establish a level of service based upon the values of the community and that
meets industry standards
Roads: Accelerate completion of the 5 year maintenance plan; complete a
Transportation Master Plan: complete 20-25% of five year plan every year
Sewer. Increase pnonty of collection system for revenue sharing.
Water: Adequate flows and pressure for managed growth and fire service
Public Safety: Maintain LOS comparable to the quality of life currently enjoyed
General: Maintaining staff and salaries at no less than 90% of regional figures
(competitive rates within regional marketplace)
Facilities. Develop adequate funding to assure adequate facilities
Ensure adequate funding to sustain delivery systems (objectives)
Post
—Falls
Idaho's River City"
(HepmOred and thered with the city of Spokane Vi ry City Could will the permasan d Mafia Larkin, 1126-41)
INITIATIVE 4:
Collaborative Leadership
Goal: Assure City leadership that communicates and interacts effectively and
consistently with constituents and other agencies
Objective 1 Enlist the support and input of appropriate partner agencies for the City of Post
Falls Strategic Plan
Objective 2: Develop cooperative agreements with partner agencies to support the Strategic
Plan
Objective 3 Develop a schedule of regular meetings with partner agencies to promote clear
communication.
Objective 4: Create strategies that assure regular communication and opportunities for input
from constituents of the community
INITIATIVE 5:
Sense of Community
Goal: Nurture a growing sense of pride in our community that is enjoyed by all people
who visit, live, work and play in Post Falls.
Objective 1: Develop and promote a town center concept that will include events in multiple
gathering locations.
Objective 2. Encourage citizen involvement and participation in the community through
support of civic groups and organizations.
Object 3 Expand avenues of communication to ensure that citizens, businesses and
organizations are consistently kept informed about what is going on in the
community
INITIATIVE 6:
Public Open Space
Goal: To ensure that open space and recreational facilities are provided and
maintained to enhance our quality of life in accordance with the values of the
community.
Objective 1:
Objective 2 .
Objective 3
Objective 4
Post
Fall s
'Idaho's River Crty"
Establish a process that identifies resources needed to provide adequate open
space
To review and develop strategies that increase recreational services in order to
serve a greater spectrum of the community.
Develop a long -range plan for recreational facilities.
To enhance communication with other partner providers.
(Reprocrced and shored loth tr a Cry al Spalteie Vs/ay Cey Council wilt, If,e Desmesan of MRyor Laren. 11.2