2008, 09-16 Study Session
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S7'UDY SESStON
Tursday, September 16,2008 6:00 p.m.
CTTl' iIALaL COUNCII. CHAhtRF:itti
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ACTIUN ITEAl:
I. h1ike Connelk Rrsalution 08-010 Adoptinu Appcal Findinus Adopt Fv;,,luti011
:\i'P 0"-08 and APP 03-08 Ipuhlic commentJ
RF.GUI_.AR ST'L'UY SESStON ITEM11S:
tieil Kecsten`lnen Nc.tr Artionnr.1ndiaiia Rt-lad TralTic Issucs Disc ussionDL libcratiori
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the right to nquest intarmrtion from the puhlic ind staff xs appropriate. Lhcring mcetings hcld by thc City of Spokane Vellcy Caii n.;1,
tIsc Cewncil rnsava dre right ta wk: "aciicm" on nny itcm iisud or suhscyusmty eeidod to the agenda. 7'he teem "nctiim" mwns ti> elelihrra:c
discuss, rr%icw, eunsidar, cvtluatc, ur ma:c acallartlve pasiti•c «rncgdti►e dcrisinn.
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CITY OF SPOKANE VALLEY
.
` Request for Council Action
Meeting Date: September 16, 2008 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business Q new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Resolution 08-020 Affirming Findings of Fact APP 02-08 and APP 03-08
GOVERNING LEGISLATION: SVMC 17.90.070-080
PREVIOUS COUNCIL ACTION TAKEN: NA
BACKGROUND: The Cauncil deliberated in open session on September 2, 2008 and again on
September 9, 2008 and made a preliminary decision to affirm the decision of the Hearing
Examiner.
OPTIONS: Approve or deny Resolution or provide further staff direction.
RECOMMENDED ACTION OR MOTION: Council discretion
BUDGETIFINANCIAL IMPACTS: NA
STAFF CONTACT: Mike Connelly, City Attorney
ATTACHMENT: Resolution 08-020
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CITY QF SPOKAT~'~ VAI,,IdH Y
SPOK,ANF, COWTY, WASIIINGTON
RESOI,UTIQN NO. 08-020
A ILESOLUTION AFFIRMNG THE FlNDINGS OF FACT, CONCI,USIONS OF I:.AW
AND DECIS[QN OF THE SPOI{ANE COWi TY HEAR1NG rXA.NiINER I'N TME
MATTCR OF IZE%ONT FROM THE R-3 DISTRICT TO THE R-4 DISTR.[CT, A1~~17
PR.FL,1vITNARY PLAT OF SUN]N11.RSE"I' ES"lA'lES
WHER.EAS, the Spokane Cpunty Nearing Examiner issued a decision on June 6,
2008, in the above captioned matter entering specific Findings of Fact, Conclusions of Gaw
and a Decision, a copy ot' which is attachcd hereto and by this reference incorporated herein;
and
WHLR~'AS, 4n June 20, 2008, timely appeals were filed by LcwRad laevelopment,
LLC and Kathy iMcClung, Community Dcvelopment [airector; City of Spokane Vnlley,
specifically identified as AI'N 02-08 and APP 03-08; and
WHEREr1S, t}te appellant Lew RAD Dcvelopment, I.:LC; in ics appeal docurnents
attached four pages of information which contained new information not presented to the
Hearing Esaminer And which were objected to by party Mary Pollard; and
WHL-RhAS; the party Mary Pollard requested that the recorcl be supplernented with
` new information conceming the Barker Sireet BridSe; and
WHFFtEAS, pursuant to Spokane Valley Municipal Code (SVN1C) Section
17.90.070-090 the record of the hcaring was timely prepared by the Hearing Ilxaminer and
transmitted to the City Clerk. 'l'he City Cle:rk subsequently provided a copy of the record to
eACh individu111 Councilmember and the City Attorncy and made the record available to the
parties and public. A hearing date for the Closed Record tlppeal Hearing was scheduled and
conducted on August 26, 2008; and
WHEREAS, the Council adopted supplemental rules of procedure for the Closcd
Record Hearing prior to the Closed Record Appeal Hearing and further deternlined thal the
additional materials 5ubmitted by both parties were materials not included in the record on
review and failed to mect the criteria set forth in the adopted proaedures and excluded both
from coiisideration; and
WHEREAS, Parties timely submitted memarandum in support of their respective
positions ta the Council, copies of which -vvere provided to the Councilmembers; and
WHEREAS, the Council deliberaled in open session on the 2nd oF Septembcr and
again on the 9th of September requestinb and receiving leoal opinions from the Ciry Attorney
prior to those deliberations; and
WHEREAS, the Council rnade a preliminary decision on the 9th day of September,
~unholding by a vote of 3 to 2 the decision of the Hearing Examiner and instructing the City
%Attorney to prepare finding consistent with the decision reached by the Council; and
R.esolution 08-020 Approval of Findings of Fact
\
WM.H REAS, a cop}' of all doctunents submitted to the Council 1re maintflined by the
City Clerk as part of the afEicial record;
NOW, TI-IL-R.E.FORT', '1'HE CITY COiJNCIL DOF-S FIER.E13Y RESOLVE AS FOLLOWS:
Section 1. To the extent that the submitted appeal documEnts contained facts outside of the
record before the Hearing Fxaminer the same shall not be considered;
Sectiun 2. "1'he tlppellants tailed to meet its burden of establishing that one or rnore of the
tollowin; standards were met:
l. The Examiner e.ngagecl in unlawfu) procedure or Pailed to follow aprescribed
proccss, unless error was harmless;
2. '1'he c3ecision is an erroneous interpretation of [he law, af'ter allowing for such
deference as is due the cpnstruction of a law by a local jurisdicfion with expertise;
3. T'he decision is nat supported by evidenee that is substantial when viewed in light
of the entire recorded:
4. "I'he dccision is clearl}= errancous application of the law to the facts; or
5. T'he decision is Outside the authority oFthe Examiner.
Section 3. In that the above standarcis are not met the dec.ision of the Hearing Examiner is
affirmed.
$ectiun 4. 'Che Findings of Fact, Canclusions of Law and Decision of the I-learing rxamincr
entered in the abave matter on August 30, 2007, are hereby adopted in their entirety and by `
this reference incorporated herein.
Section 5. This Resolucion shall be effective upon adoption.
Adopted this ] 6th day of September, 2008.
City of Spokane Valley
Deputy Mayor [aick Uenenny
ATTES'I":
City Clerk, Christine Bainbridge
Approved as to form:
Office of the City Attomey ,
/
Resolution 08-020 Approval of Findings of Fact
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 16, 2008 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
~ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Argonnellndiana Road Traffic Issues
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: N/A
BACKGROUND:
City staff presented information on this intersection to council on June 3r° 2008. This
memorandum provides follow-up information as requested by c4uncil.
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Collision Data
As presented at the June meeting, the collision statistics are as follows: Data through June
2008 is not yet available. While the overall collision rate of 0.53/Million Entering Vehicles is
relatively low, there is a distinct pattern of c411isions between the NB left and SB through
vehicles. The severity is consistent with the citywide statistics of 34% injury.
Table 1. Annual totals of SB thru - IVIB left collisions
Yexr # of Collisions
2004 4 2005 2
2006 5
2007 9
Table 2. Collision Severity
Severity # %
FI70 13 65%
In'u a 7 35%
Fatal 0 0%
Comments from Affected Businesses
Letters soliciting comment on this proposal were sent to the site address and owners of all
properties fronting Hutchison south of Knox, and also a few properties on the east side of
Argonne. Only one written comment was received. The attached letter from the General
' Manager of the Marie Callender°s Restaurant was sent in opposition to the median extension.
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ImQact on Travel Times .
A travel time study was conducted to compare the difference in the travel times from the Interstate to the Indiana/Hutchinson intersection between turning left at Indiana or left at Knox. Although the study showed an increase of approximately 1 minute when using the Knox
intersection, it was found that more than half of the trips were rapidly serviced by the left tum
signal phase resulting in an average increase of only 40 seconds. These results are based on a
sample size of 20 runs.
U-turn Movement at Knox Traffic Siqnal
A passenger car is able to make the U-turn, but larger SUVs and trucks with a longer wheelbase
may have trouble making the U-tum in a single movement.
Modifications to Siqnal Timinq
The City recently worked with WSDOT to increase the green time allotted to the southbound
Argonne movement at the north I-90 ramp signal. This means time was taken from another
direction of travel at the signal in order to increase the duration of the southbound through
movement. This change was found to decrease but not eliminate the queuing along Argonne
that blocks the Indiana intersection. Modifications to the signal timing alone will not correct this
collision pattern.
Destination of Left-turns on Indiana
The figure below shows the destinations of the vehicles turning left onto Indiana during the
midday peak hour.
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ARGONNE - INDIANA
a
, NORTHBOUND LEFT DESTINATIONS
~LUNCH HOUR
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.~35%i 25% c ` D.
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Siqnin_ for Businesses
There are existing signs at the businesses as well as two specific service signs for Marie
Callender's on the Interstate. Since the restaurant is visible to traffic approaching from the
south, additional follow-through signing is not recommended or necessary. Directional signage
in the public right-of-way is not appropriate for other businesses unless they have specific
service signs on the freeway.
Evaluation of Mitigation Oqtions
1. Sign for No Left during peak hours: A No Left Turn sign could be installed but '
conditioned only for hours when the traffic is backed up. This could read No Left Turns,
M-F, 7:00 AM - 7:00 PM. This option is not recommended due an expected high number
of violations and ongoing maintenance costs. Cost = 5500.
2. Extend median and eliminate NB left: A raised median already exists between Indiana
~and Knox. It could be extended in a manner that would close off the NB left tum
`movement but still allow the SB left turn into the businesses access. The NB lefts would
be diverted to the intersection of Argonne/Knox and then routed down to Hutchinson.
Extending the median would also better align the SB left turn movement with the
Tidyman's/Denny's driveway. This would require removal of the left turn pocket striping
on Argonne. This option also restricts WB left from Denny's and other businesses east
of Argonne. However, this volume is relatively low. Cost =$47,000 (does not include
lengthening the turn pocket at Knox)
3. Install warning sign for left-turn traffic: A warning sign could be installed w'rth a flashing
beacon. This option is not recommended due to liability concerns, limited impact on
driver behavior, and ongoing maintenance costs. Cost =$500 or more with beacon.
4. Modifications to I-90 Ramp Signal: A No Right Turn on Red sign c4uld be installed for
the SB right turn movement onto the freeway ramp. If vehicles are restricted to making
this turn while green, it may lengthen the queue in the curb lane on Argonne and
possibly reduce the approach speeds through the Indiana/Argonne intersection. This is
not recommended due to limited effectiveness. Cost =$2000
5. Modifications to Indiana/Knox Traffic Signal: Public Works is planning to make a signal
phasing change at Knox along with other comdor improvements through a CMAQ grant
in 2010-2011. This change would remove the "split" phasing at the signal which
currently serves the EB and WB directions separately. Under the new phasing they
would be served together, and the signal would be able to assign more green time to the
through movement on Argonne. This change could have some impact on the queuing
between Knox and the I-90 Ramp Signal. Afthough it would require further investigation,
it's possible this change could be made sooner. Cost = $1500 minimum
Recommendations:
The best mitigation option from an engineering and safety perspective is to extend the median
and eliminate the NB left turn movement. All of the existing left turn traffic could be re-routed
through the signal at Knox. While the turn pocket may overflow at times during the peak hours,
the signal can othenrvise handle the extra traffic. The turn pockets at the signal could be
lengthened in the future by reconstructing the median. Indiana would still allow right-in and
right-out movements.
RECOMMENDED ACTION OR MOTION: Staff requests further direction of council.
BUDGET/FINANCIAL IMPACTS: Construction of a median would be paid from the street fund.
STAFF CONTACT; Neil Kersten, Public Works Director; Inga Note, Traffic Engineer
ATTACHMENTS:
1. Letter sent to affected businesses and residents.
2. Addresses and map of notified businesses and residents,
3. Response letter from Marie Callender's Inc.
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~ Public 4Norks Department
Valley 11707 E Sprague Ave Suite 106 1 Spokane Val[ey WA 99206
509921.1000 ~ Fax: 509.921.9008 ~ cityhallaspa'kanevalley.org
August 26, 2008 • . j
Re: IndianaJArgonne irrtarsection •
Dexr Sgokane Valley Businoss/Residemt, -
The Spolcane Va11ey Police and Public Works Departments have been investigating a collision
pattern st the intersection of Incliana/Argonne. We are evaluafing several aptians to correct this
pattern, but the most effective would be the installation of a median prohibiting the northbotcnd
left turn movement et Indiana. This installation would redirec# all existing northhound left huvs
up to the signal at Knox. The median would also restrict the wastbound left twn out of the . driveway shared by the old grocasy store, llenny's, and the Stiper 8, Additional information on ,
the collision pattem $nd pr.oposed median are encJosed.
We hava bccn asked by G`ity Council to solicit cornmcnfs from tiie businesses and res3dcrits who
may be impacted by this propDsal. Ple-ase provide comments via email to •
inot spolcanevalle y.org or send a letter to Inga 1<<ots at the address listed abova.
1 he coatiuua#ion of this discussion is currently scheduled for the September 1& City Counail
maeting. Comments mttst b9 rec.eived by Sertember 9°i to be included 'm the Cotmcil paokct for I
thcir raview prior to this meeting. NO action Nr-ill be taken at the Sopiember 160' meeting.
However, Council uzay provide direction for aetaon at a later meeting at which public testimony i
Nvill Ue allowed. I
Zf you have auy questions, please contacl nie at (509) 688-0227.
Siacerely, ~
4 Nt-
Inga NTote, PE, PTOE
Senior Traffio Engineer
Encl: Information submitlecl previously to City Council
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Owner Ptame Slte Addr'sss Chsmor Address Owner City Owner State O:rner Zcp Cocte
1 EpP Enierprises, LLC 1807 P! kutchinsan Rd 42150 R"r Phcadoum. Dr N DavenpoA Vk~A 89122
2 ADSS Bu➢ding, LLC 1807 fd Itutchlnsan Rd 105 W IYh Ave Ste 7030 Spokane WA 99204
g THREE-17, LlC 1807 td Hutchinson Rd 7217 [ UWip Rd Spolcano WA 99217
4 1815 Hutahlru^an, LLC 1815 M Hutchinson Rd 11677 San Vincente Btvd #206 LAS Aroelea CA 90049 •
5 WaLFF 1825 Htachinsen I.IC 1825 N Hu"inson fad 8320 E Hartford Dr Swttsda7e AZ 85255
Cr Fourlh Bcrk:ghi:e Rroperties LI.C PO [Sax 117508 Carralton TX 75051
7 West V:.Iloy Sehool 06.strid 2011 N Hutchirison Rd 2665 P1 Atgorme Rd Spoker/e WA 89212
8 Donald Nay 8924 E Knax Ava 6924 E Knox Ave Spokana V'fA g9212
0 Joseph i2annsy 8914 E Knox Ave 8914 E Knox Ave Spokane OLfA 99212
10 Tina Paricerson 8014 E Knox 11ve 8914 E Knox Ave Spokane WA 99212
11 MI[hvay Investments 9012 E Knax Ave 1825 N f-[utchfnson Rci Spokane 4VA 99212
12 lntcrsfattto Ass-oc 2111 N Arponne Rd 1100 VJ Tarm and CounLy Rd Oran9e CA 92$138
18 Dinneen Famiiy kotding, LLC 9018 E Irtdiana Ave 2420 E 3rd Avo Uborty Lake WA 99019
14 BAgondi Obana &pakane, LLC 2024 N Argonne Rd 940 Ncwpart Crt Orif100 NeY+porl Beach CA 92660
15 argonrroe and N'ueety, LLC 2022 N Arganne Rd 111 E Lincotn Rd Sio 4 Spokene %VA C9206
18 l.H Star Inv Co 2020 N Argonne Rd 14728 h4erMrLan QiTve Lynrnvnod WA II8087
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_.--Indiana/Argonn.e intersection Page 1 of 2
Inga Note \
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Prom: MC105 - Spokane [MC145@prkmc.comj
Sent: Wednesday, 5eptember 03, 2008 3:16 PM
To: Inga Note
Cc: Dunn, Mark Subject: IndianalArgonne intersection
Perkins & Mari.e Callender's Inc.
6075 .Poplar Avenue, Suite 800 • Memphis, TN 381 l 9-4709 901/766-6400
VXA E-MAIL (in_o_tgoa spQkfinevalley.org <mailto:inotc@spokanevnlley.org>)
. September 2, 2008
Inga Note
Senioc Traff'ic Engineer
11707 E. Sprague Ave., Suite l 06
Spokane Valley, VJA 99206
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Re: Indianal Ar.ganne Intersecfion
Dear Ms. Note:
Marie Callender's Pie Shops, Inc. cilb/a Marie C;allendcr's Restaurant is opposed to the installation of the
proposeci median nra Argonne in the manner described in your letter datcd August 26, 2008 for the followizag
reasons:
(1) The elimination of direct access into and out of the Mazie Callender's Restaurant. The median chauge rvill
force all. tz-affic entering the ivfarie CaAender's Restaurant ~Ls w•ell as all other businesses located along the wresfi
side of Argonne to tum left at Kno.c and then onto Hutchinson. The entryway into the restaiuxnt from this
dizection would be from the rear of the builcling which is the entryway used by all delivery vehicles. The
reclirection nf traffic in this matuier will coufuse patrons, discourage business and detrimental.ly impact salcs.
This naeditin change will have a similar impact on a11 businESSes located on the east side of Argonne. Such an
icvpact will result in the closure of businesses and loss of jobs, which is exactly what happened to ihe Tidyznans,
Boston Market, and Taco bell.
(2) Traff`ic Congestion on Knox. The tnedian change will foACe all traffic to hun at Knox, which will cause
traffic to become congested. This congestion ~vill cause safety concErns and fiuther discourage any patronage of
the husine.sses located west of Argonne.
(3) The median change will increase traffic on Iiutchinson, which is residential in nature and one of the main '
thoroughfares tia Spokane Valley High School. The incr.eased traffic will certainly increase the risk for acciclents
and create new and possibly greater public safety concerns.
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A%Argci~ne intersection Page 2 of 2
r~ga;lVole
y~ptember 2008
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The enumeratcd concerns will create new safety concems, lower property values and result in afurther decline
in an alrcacly struggling economy. The past incidents at the intersection of Indiana mad Argonne genexally '
occurred during rush hour. A more attrnctive and less exgensive altemative would be to coordinate the existing
traffic l.i.,ghts located at Knox and Mullin by 1-90 sv that the light at Knox is red while the lights at I-90 Mullan
and I-90 Argonne are green at the same time. This alternative would dccrease thE incidents wiCh less expense
and detriment to the exa.sti.ng businesses. I would be more than happy ta testify and present any further evidence
regarding the enumerated concems at the Septembcr 16t' meeting. Your immediate attention to these malters
would be appreciated.
Very truly yours,
f
Dan Barbieri
General Manager •
Marie Callender's Resfaurant
N 2111 Argonne
Spnkane, Wash 99212
s 509-922-4123
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 16, 2008 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ~ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Highlights of 2009 Budget
GOVERNING LEGISLATION: N!A
PREVIOUS COUNCIL ACTION TAKEN: This information is presented as part of the 2008
budget process. The highlights are the basis for the overall Workplan.
BACKGROUND: Council will hear a brief presentation from each Department Director relative
to that department's budget highlights.
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OPTIONS: NIA
RECOMMENDED ACTION OR MOTION: Provide feedback as desired on proposed
Department Budget Highlights.
BUDGET/FINANCIAL IMPACTS: The proposed 2009 Budget provides the basis for the
Department goals and activities included in this presentation.
STAFF CONTACT: City Manager, Dave Mercier
ATTACHMENTS 2009 Preliminary Budget Department Highlights PowerPoint Presentation
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2009 Preliminary Budget
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Department Highlights
City of Spokane Valley
September 16, 2009
Executive Legislative
Support
o Continue monitoring wastewater issues
o Seek funding sources for City Center
o Identify performance measures for the Police
Department and monitor progress in their
attainment
o Implement and evaluate regulations specified in
the Sprague/Appleway Revitalization Plan
o Evaluate the availability, costs and effects of
private sector vendors performing winter road
maintenance
o Complete records indexing and phase in a
document imaging system
1
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Public Safety
o Emphasize internal operations development that enhance law
enforcement service in Spokane Valley, i.e. training, leadership,
management skills, and improvement of communication
o Build upon our multi jurisdictional working partnerships through
ongoing communication with all local area emergency services
providers, i.e. Fire
o Conduct a staffing analysis to better understand the deployment
pattern needed to meet the needs of the community as determined by
. Council
o Implement a new evaluation process to more accurately identify and
record work productivity indicators for individual officers and staff
o Provide leadership training to supervisors to improve the efficiency of
policing services and to identify and educate the future leadership of
our agency
o Strengthen Intelligence Led Policing efforts by analysis of current
crime trends to increase better coordination between Patrol,
I nvestigations, S. C.O. P. E. and citizens
o Pursue development of the multi-jurisdictional plan approved by local
voters for improved communications interoperability
2
0• Operations & Admin. Services
- Administrative Division
o Implement and monitor City-wide performance
measures in Business Plan
o Utilize the Contract Audit Program to ensure
accuracy and value
o Utilize Managed Competition Program to
evaluate service options
o Expand successful communication based on
2008 community survey data
o Develop Human Resources Intranet to provide
information support to City employees
3
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Operations & Administration
Services - Human Resources
o Expand new employee orientation and
training
o Develop processes that improve
employee access to information
o Finalize classification review system
o Update HR and Applicant Tracking
Modules
o Enhance Employee Recognition
program
4
Administration
Operations
Services - Finance
o Implement additional State Auditor
suggestions
o Consider Washington Cities Insurance
Authority recommendations
o Refine Project Accounting System
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• General Government
•
Includes Funding or:
o Annual Audit
o Election Costs
o City liability & property insurance
o Outside Agency Funding
o Impact Fee Study
o Records Management
o Interfund Loans:
• Street Fund (winter weather reserve)
• Operating Loan - Street Fund
6
Parks Recreation - Parks
Admin. Maint. Division
o Seek additional state budget appropriation of
Green Acres Park development
o Complete construction of Children's Universal
Park
o Begin design & construction of Green Acres
Park (pending award of grant funds)
o Celebrate Arbor Day
o Complete renovation of Valley Mission Park
7
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Parks & Recreation -
Recreation & Aquatics Division
• •
o Revisit the format of the Seasonal Recreation Brochure
o Create consistent guidelines for contract recreation
program instructors
o Co-host WA Recr-eation and Parks Assoc. Annual
Conference, Spokane April 2009
o Partner with the YMCA to hold end of year carnival at
Mirabeau Nleadows
o Investigate offering art programs for all ages
o Complete renovation/construction of the outdoor pools
• Grand re-opening celebration
o Evaluate and survey remodeled pools for enhanced
program opportunities
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••Parks & Recreation - Senior Center & CenterPlace
o Focus programming on changing shift in
lifestyles of seniors for future programming
• Enhance evening and weekend activities that will
appeal to the 50+ population
• Provide programming that encompasses multiple
dimensions of health and wellness
o Research and install electronic marquees for
the lobby
o Continue implementation of the CenterPlace
Business and Communications Plan
o Contract the food services to one caterer to
better service corporate customers
9
Community Development -
Administrative Division
o Continue to provide department-wide
training to facilitate teamwork and
efficiency
o Provide staff support to the Planning
Commission
o Prepare a file archive plan and train
staff to archive electronic and paper
files to meet City specifications
10
Community eve oment Planning Division
o Work on irnplementation of the
Sprague/Appleway Plan per City Council
direction
o Complete the Planned Action Ordinance for the
City Center
o Work with regional staff on Urban Growth Area
Boundaries and complete Joint Planning
Agreements
o Prepare an annexation process for the City of
Spokane Valley
o Select consultant to perform Shoreline Master
Program inventory depending on funding
available
11
%
. . ,
Community Development -
Building & Development
• •
Engineering Divisions
o Develop a permit timeline report that can be
published on the City's website
o Implementation of Clearview Triangle Compliance
o Improve coordination with the Building Division on
driveway approach plan review and inspection
o Cross train within division to increase knowledge
base and provide better staff coverage
o Implement the public education piece by adopting
new street standards
12
Works -
Public
General Fund
o Work with the County and DOE on next
phase of Wastewater Treatment Facility
and TMDL
o Implement database program to track
capital project's information and
implement Eden Capital Project module
to track project budgets
o Implement approved Capital Projects
o Complete design of City Hall Facility
13
, . ,
_ .
,
■
001 Public Works -
Street Fund
o Update the 2008 Street Master Plan -
o Optimize traffic signals on selected corridors
o Apply for grants and work with various schools
to install flashing beacons at crosswalks
o Renew Contracts with private contractors for
street maintenance services
o Consider transition from Spokane County to
private contractors for snow removal
14
Public Works -
Stormwater
o Continue work on the (NPDES) Phase II
Stormwater Permit (completion 2012)
o Continue work on the DOE Underground
Injection Control Program (completion 2013)
o Develop long range Stormwater Plan in
conjunction with completion of above programs
o Research cost and location of a treatment
facility for the discharging of vactoring liquids
o Renew contracts with private contractors for
stormwater maintenance services
o Complete stormwater Assessment rolls
15
Capital Projects - Expenditures
Road 5,522,000 9,375,000 14,897,000
Design/Const.
Road Preservation 1,375,000 526,000 1,901,000
Projects
Barker Road Bridge 812,000 5,1651000 5,977,000
Road Paveback 1,0001000 300,000 1,300,000
Stormwater 200,000 -0- 200,000
Debt Service 210,000 -0- 210,000
Parks 1,220,000 -0- 1,2201000
16
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 16, 2008 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
9 information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE : General Budget Discussion
. GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
In the ongoing budget process, City Manager Mercier will continue the budget discussion as a
further opportunity to receive Council feedback.
~ ~ .
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT:
ATTACHMENTS
~
CITY OF SPOKANE VALLEY
~ J Request for Council Action
Meeting Date: September 16, 2008 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ~ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Classification of Database Administrator Pos'rtion
GOVERNING LEGISLATION: SVIVIC 2.50.070 and 2.50.080 .
PREVIOUS COUNCIL ACTION TAKEN: 2008 Budget Approval through Ordinance 07-018
which included the pending establishment of this position.
BACKGROUND: The Database Administrator would be a member of the Finance Department
reporting to the Finance Director and may provide direction to contract employees.
~It is proposed to establish the Database Administrator at a grade 15. This grade would place
this position at the same grade as the City's current IT Specialists. The proposed position
description focuses on designing, implementing and maintaining database systems to track City
information in the areas included but not limited to; public works projects and contracts,
community development to include on-line permitting, GIS, finance, administration and human
resources.
This position's initial priority would be to create systems to track expenditures and progress of
capital improvement projects within the public works department. It would also focus on
organizing data from various departments for reporting purposes. Further, this position would
assist the current IT specialists in the general support of the City's electronic systems.
Staff recommends establishment of the position of Database Administrator at Grade 15.
OPTIONS: Provide additional direction to staff
RECOMMENDED ACTION OR MOTION: Consensus to advance to the September 23, 2008
Council Meeting as a motion of consideration.
BUDGETIFINANCIAL IMPACTS: Ongoing annualized costs for the Database Administrator are
estimated at $82,000, which includes benefits costs. There are additional costs such office set-
up and equipment.
' STAFF CONTACT: John Whitehead, HR Manager
ATTACHMENTS Informational Memo, Draft Resolution, Draft Position Descnption
1
crrt~ aF
Spok,ane
,,;oOVaIIey 11707 E. Sprague Ave., Suite 106 ♦ Spokane Valley 4'!A 99206
509.688.0239 ♦ Fax: 509.688.0295 ♦ hr@spokanevalley.org
Memorandum
Date: September 8, 2008
To: Mike Jackson, Deputy C'rty Manager
From: John Whitehead, Human Resources Manager
Re: Database Administrator Establishment
The purpose pf this memo is to providc information regardinp- the establishment
of a Database Administrator classification. This review is beine done consistcnt
N,Nrith SVMC 2.50; and Administrative Policy & I'rocedurc No. 200.245.
Summarv of Intended Duties
~
~ The Database AdministYator would be a member of the Finance Department
reporting to the Finance Director be assigned the following primary duties:
llesien; implement and maintain database systeins to track City information in the
areas includcd but not limited to; public works projects and contracts, community
devclopment to include on-line permitting, finance, adm.inistration, GIS, asld
human resources.
Conducts need analysis,"ztli City departments to deternune soflware
requirements; communicate with department personnel to facilitate the study; use,
application and enhancement of database application systems. Provides technical
expertise and input. _
tlnalyze and resolve problems associated,"dth software applications. Detect,
diaQnose and report related problems to applicable software vendors; secure,
install, and test vendor supplied soflArare fixes.
Perform a variety of technical duties related to the design, development,
acquisition, implementation; production support; systEm administration, database
administration, and maintenance of complex computer and information related
systems; provide vendors with design specifications as needed.
Develop and maintain appropriate documentation, including necessary updates on
City systEms.
2
,
Respond to departmental requests for database reporting support. Coordinate . i
and/or provide training to users, I.T. staff, and other department personnel in the
use of business application systems and equipment.
Commtuucate,"1th officials, business community representatives, City
department personnel, etc. on automation-related activities or projects.
lnstall commercial application software, and City produced software; develop
associateci application menus and procediLres for uscrs.
Participate in and support team activities in a constructive, opcn and positive
manner. Cross-train and backup other Technology Services staff.
Job Analvsis
The proposed Database Administrator position was compared to similar positions
having similar responsibilities basEd on the 2008 Association of Washington
Cities (A`VC) salary siuvey and a survey of organizations recently recruiting for
similar positions and are the results are reflected in the table below.
.Turisdiction Low Sala y FIi h Sxlarv
Yakima $5,333 $6.481 ~
Seattle Cih, Li ht $5,300 $7 950 Redmond S4 824 $7,316
M ysville S4,543 $6 087
Puvallu $4,528 $5,887
S okane $4.049 $4,973
Richland $3.713 $5,571
Walla Walla $2,997 $1825
S okane Valley Pro osed $4,155 $5 327
In comparison to other Positions Mthin the City:
Classification Gradc
Database Administrator Pro osed 15
IT S ecialist 15
En ineering Tech II 15
Senior Planner 16
Senior P1Ftns Examiner 16
Currently thc City gains access to GIS infonnation through Spokane County
Nvhere rve contract for maintenance of our systems and are provided a connection
to the County's GIS resources. This contract requires the City to pay for GIS , i
suppnrt at the rate of $58.34 per hour, approximately $8;000 per month. `
Although it is possible to rcplace this contract ~vith the establishment of tlus
position, it is not cost effective. In ordcr for the City to eliminate the need for this
3
contrACt it is estixnated that a minimum of riwo (2) FTEs would be required to
~ J provide GIS support to the City. This would not include the duties associated
with supporting other database functions of the Ciry.
Recommendations
$alancing tbe needs of the City with the resources available, I recommend the
establishment of the Database Administrator at Grade 15 of the City's Compensation
Matrix. This level of compensation w~ili be consistent Aith other Information Technology
positions and allow for successful recruitment. I also recom.mend appointing an
employee tp this position w7th an initial focus of supporting the City's current needs in
the area of general database administration. Incorporating G1S into the selected
employee's development over time and assigning increasing amounts of GIS related
duties to include design and development. This will allow the City to have ihe flexibiliiy
to move toward an in-hnuse GIS system, and meet the current needs for database support.
~
~ :J
0 C1TY OF SPOKANE VALLEY
SFQKAI\TE C4ITNIY, WASHllYCTON
RESOLUTTQN N4. 08-019
A RFSOLUTIUN AUTI3ORIZING TWF. FSTARLISHZ.► I[ENT OF l liE ilq-EW 1'USITION UF
llA 1 A1iASE AllvII\`ISTRATQR FOR THE CITY UF Sl'UKANL VALL-EY.
WH_EREAS, the City Council frnm time to tune must create new employee classifications
and adopt conditions of employmcnt for ihose newly-created classifi calians to adjust its
workforcc in response to workload demaiids; and
NNTHEREAS, the City Council tluouEh Ord'uiance #07-018 adopted the 2003 City budget
which included the City's Classifieation Macrix; ineluciing the Databa..se Aciminislrator; and
WHEREAS, since adoption Uf Spokane Valley Municipal Code prhvision 2.50.70; the
City Council has created various new employcc classifications job descriptions; and
WHLRF-AS; thc City Council adopted Spokane Valley Municipal (_'odc provision
2.50.070, which, in part, provides that position classificatioiis and job descriptions shall be
dcvclopeci 1'or new posilions.
NOW THFRFFORE, be it resolved by the City Council of tbe City of Spokane Valley,
- Spokanc County, \Vashington, as followS: '
Section 1. Authorization for vew Emplovee Classification and Position I7escription
for "Datzbase Mtula er" Adopted. Thc Citp of Spokanc Valley creates the new employee
classification of "Database Manager", a full-time eyuivalent position, and adopts the pasilion
dcscription for the position of Daiabase Manager, a'riached hereto as Attachment 1; as if fLilly sct
f'orth herei.n. Th.is job description uicludes A pay grade classification of 15 in the City's
classification matrix.
Section 2. EiTective Date. This Resalutipn shall be effective upon adoption.
City of Spokane Valley
Mayor Richard Munson
ArrLST: City C1Erk, Christinc Bainbriclge
Approved as to Form:
~ qfficc of the City Attorney
,
Resolution 08-019 [7atabase Administrator PaJ;e I of l
~
CITY OF SPOKANE VALLEY
pOSITION' I7ESCRIPTIOrz
Class Title: Database Administrator Job Code Number: 418
Department: Finance Grade Number: 15
Division: NA FLSA Status: Exempt
Date: September 8, 2008 Location: City Hal]
GENERAL PLJRPOSE
Performs a variety of dAtabase related services that primarily include, designing, maintAining mnd
implementing database systems to meet the City's needs. Responsible for data analysis;
administration, database tuning, tiser support, performance measurcment: scnpting, report
writing; troublcshooting; and analysis of City database software systems; sof~vare identification,
procurement, and i.nstallation; and revieti%ring business technology needs of the'Cityoperations
for database administration. vlay be assigned other Informatiori\Technology duties.
SUPERVISION RECENED:
Works under the general supervision of the Finance 17irector.
SLTI'ERVISI0iN EXERCISED
None.
ESSEPIT.IAL DUTIES A-ND RESPONTS113ILIT'IES
Design, implement and maintai atabasc syste.ms to track Cit}, information in the areas included
but not limited ta; public works,projects ttnd contracts, community development to include on-
line permitting, GIS, finance, admin\ tration and human resourcES.
,
Conducts ne_ed analysis with City dep'artments to determine software requirements; communicate
N,vith department personnel to; faciliYate the stucly, use, application and cnhancement of database
application systems. Provides technical eapertise and input.
Ana1}-ze and resolve problems associated ti%rith sof"r~vare applications. Detect, diagnose and report
related problems to applicable soffitirare vendors; secure; install; and test vendor supplied
soffivare fixes.
Pcrform a variety of technical duties related to the design, development, acquisition,
implementation, production support, system admin.istration, database administration, and
maintenance of complex compufer and information related systems; provide vendors urith design
specifications as needed.
Develop and maintain appropriate documentation; including necessary updates on City systems.
Database Administrator 1
%
Respond to departmental requests for database reporting support. Coordinate and/or provide
training to users, I.T. staff, and other department personnel in the use of business application
systems and equipment. '
Communieate with officials, business community representatives, City department personnel,
etc. on automation-related activities or projects.
Install commercial application software; and City produced sofhvxre; develop associated
application menus and procedures for users.
Attend departmental and public; meetings to discuss and/or address issues and policies. May
advise and recommend policies on the use of information technology. \
Participate in and support team activities in a constructive, open and positive manner.
Cross-train and backup other Technology Services staff. Prepare acc«ratE and timely reports and other written documcnts as directed.
Become familiAr urith, follow; and actively support the mission„vision, values and behaviors
statements of the City and department. ,
YerforIIi other duties as assigned. -
,
pEI2IPHERAi.. DUTIES Provide backup support for relateci positions as needed.
Represent.the City at warious cottferences and meetings. Serves as a member of various
employee committees'as assianed.
~ Perform related dutie-s as assigned.
77ES1R.ED NIIl~fIIvTtTM QUALIFICA"CIONS
Education and Expeiience:
A. Graduation from a fotir-year college• or Liniversity with a degree in Information
1 echnology, Computer Science, or a closely related field; and
B. Three years of increasingly responsible experience in the analysis, design,
implementation and support of complex computer systems; at least one yEar of
which is in database administration; or
~
C. An equivalent combination of education and experience.
Databass Administrator 2
Necessary Knowledge, Ski.lls and Abilities:
A. Considerable knowledge of databasc systems includine relational database
Administration and data extraction.
B. Ability to support staff in the follovvine applications: Eden Systems Financial
Software; PLUS permit tracking system, PRISM GIS system, Microsoft SQL
or ACCESS databases, CrystallZeports and I3Ti, :
C. Ability to maintain assigned programs and systems; abiliry to troubleshoot
assi911ed programs; abiliYy to meet project deadlines; ability to communicatE
ef#'ectively orally and in ,iriting; ability to es'tablish and maintain effective
worl:ing relationships with, geers, yendors and supervisors; abilih, to exercise
sound j udgment in evaluating situations and, in ma}:ing decisions; ability to
follow or give verbal and ,v7itten instructions, as applicable. D. A key value of the City is customer servace. This position requires
considerable knowledge, ability and ski11 in the principles and practices of
excellent customcr seivice as practiced in both\ihe private and public sectors.
lt rcquires the~ ability to effectirel~~ meet and deal ~with the public; the abiliry
~ to handle stressfiil situations; the ability to greetland respond to customers in a
friendl} ; pleasant and profe'ssion"al mann er usirig appropriate inflection,
grammar-and syntax; the ability to establish "and maintain effcctive working
relatior~iships with emplo},ees,\supervisors, and the general public; the ability
toinauitain a pinfessional, cotu-teous; and pleasant demeanor in difficult and
stressful situatioris; and the abilort to diplomatically deal ~vrith difficult people.
A willingne,ss o expend extra to help the public find answers or
infomiation r\ tive to their inquiry or complaint is expected.
SPECIAL. REQUIltEMENTS
~
3vficrosoft or,related certifications desired but not required, includine but not limited to Microsoft
Certified Professional (yICP)~ or Microsoft Certified Systems Engineer (MCSE).
TOOLS AND EQUIPIvIEN"~ USED
Personal computer, printer, server, copy machine, fax, machine; telephone, hand tools and various
diagnostic tools such as ET'FIERNIET, NCP, and TSM; dats scopes and breakout boxes.
PI-IYSICAL REQUIR,EMEr'TS
The physical requirements listed in this section include, but are not lunited, to the motor/physical
abilikies and skills required of this position in order to successfully undertake the essential duties
and responsibilities of the position. In accordance with the Americans with Disabilities Act
Database Administrator 3
\
(ADA), reasonable accommodations may be made to help individuals Aith disabilities to ;
undertake the essential duties and responsibilities of the position. While undertaking the essential duties and responsibilities of the position, the cmployce must
repeatedly sit, speak, hear, listen and detcct sounds, and use arms and hands to grip, hold, reach,
or manipulate the listed tools and equipment. The employee is Periodically required to walk.
The employee must periodically lift and/or move up to 25 pounds. The employee must be able to
differentiatE colors and see small objects at close range.
Employees in this position are expected to be generally available afiter normal business hours on
evenings and weekends to providE support for the various key business systems supported by the
IT division. ADVERSE WO~jG CONTDITIONS
Advcrse working conditions include, but are not limited to, extreme or intense environmental
circumstances (such as tivetness, heat, cold, darkness; light, corifined spaces, height, hazardous
materials, vibration, shock, explosion, etc•.) to which the emplpyee may be exposecl while
undertal:ing the essential dulies and responsibilities of this position. Reasonable accommodations
may be made in accordance Mth the Amencans with Disabilities Act (f1DA) so that cmployecs
with disabi]ities may more successfully manAge in said working conditions. ~
This position works in a general office environinent. There are currently no adverse working
conditions associated with this posiiion.
SELECTION GUIDELIlNES / Formal application, raling ot'education and eaperience; oral interview aid refereiice check; job
related tests may be required. ~
The cluties listed above are intended only as illustrations of the various types af work that may be
I performed.The omission of speeific statements of cluties does not exclude them from the
position if the work is similar, related, or a logical assi€nment to the position.
~ The job description 8oes not constitute an employment agreement between the employer and
employee and is subject to chanee by the employer as the needs of the €mployer and
requirements of the job change.
Approval: Approval:
Human Resources Managcr City Manager
Effective I7ate: July XX; 2008 Revision History: New Position July XX, 08
/
Database Administrator 4
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 16, 2008 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ~Jc new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation •
AGENDA ITEM TITLE: Pilot Flex-Time Program Proposal for Non-represented Employees
GOVERNING LEGISLATION: Fair Labor Standards Act, 29 U.S.C. 201-219; RCW 70.94,
Washington Clean Air Act; RCW 49.46 V1lashington Minimum Wage Act
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: The purpose of this action is to propose the trial use of flexible schedules for
non-represented employees of the City. This proposal is being requested. consistent with the
City's commitment to support the Commute Trip Reduction Program, the reduction in use of
fossil fuels by employees, to increase the productivity of City employees leading to the
~ enhancement of services provided to our customers and to support City employees by
recognizing their career interests and life-style situations.
Research shows organizations can achieve multiple benefits without incurring additional
expense by implementing flexible schedules for their employees. Such benefits, in addition to
reducing energy consumption and environmental impacts are increased employee satisfaction,
increased employee retention and higher productivity.
Staff recommends the establishrnent of flexible schedules for non-represented employees. '
OPTIONS: Provide additional direction to staff.
RECOAAAAENDED ACTION OR MOTION: Consensus to advance to the September 23, 2008
Council Meeting as a motion of consideration.
BUDGETIFINANCIAL IMPACTS: None.
STAFF CONTACT: John Whitehead, HR Manager ATTACHMENTS Sub-Section 207(a) of the Fair Labor Standards Act, RCW 70.94.011
~ Washington Clean Air Act, RCW 49.46.130 Washington Minimum V1/age Act, Memo of proposal
of flexible schedules, draft resolution establishing the use of Flexible Schedules for non-
` represented City employees on a trial basis, and draft City Policy 200.050.
Spol~ane
,;o*Valley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spofcanevalley.org
Memorandum
To: Dave Mercier, City Manager
From: Mike Jackson, Deputy City Manager
John Whitehead, Human Resources a er
Date: September 9, 2008
Re: Proposal for Employee Flexible Schedules-Non Represented
Pur ose
The purPose of this memo is to propase the trial use of flexible schedules for non-
represented employees of the City. This proposal outlincs the basic expectations
if approved and is not intended to be cdmprehensive. This proposal is being done
0 consistent writh the Ciiy's comuutment to supporl the Commute Trip Reduction
Program, the reduction in use of fossil fuels by employees, to incrEase the producti,,rity of City emplo}°ees lead'uig to the enhancement of services provided
to our customers and to support Ciq, employees by recogniziug tbeir career
interests and life-style situations.
Research shows oreanizations can aclueve multiple benefits Nvithout incurring additional
cYpense by implementing flExible schedules for their employees. Such bencfits are
increased employee satisfaction, increased eniployee retenkion and higher productivity.
Sunimarv of Proposed Flexihle Schedules
The following schedulcs are proposed:
4 Ten haur days- this option is one of the oldest and widest spread types of schedules
ihat employers consider when assessing the organizational need for schedule changes.
Simply, an employee works 4 consecuti<<e days of 10 hours each then typically adds Nvhat
normally would be the 5th working day to their regular days off (weekends). The City
wrould stagger which day tivould be the additional day off for each employee so that there
wrould not be an interruption of service to the commtuiity.
91$0s- 9 work days Nvithin two work weeks (80 hotirs). This is a type of compressed
work week that allows employees to work slightly longer days and have an additional day
off in altemating Nveeks. For the City, this would be achieved by changing the worlcweek
2
for the employee from the set 12:01 am vlonday concluding an Sunday at 12:00 _
i
midnight, to a set time sPlitting one designated work daY n 2 (ttivo), 4 (four) hour
segments. Fmployees could have either a 1(one) hour or % hour lunch period. This work '
week splits 4 hoLu-s off the current worki»g hours of the current week and adds it to the
next. An example would be an cmployee working each wcek M-Th 8:00 am to 6:00 pm
and on the first Friday work 8 hours (4 on each side of thc workweek divide) and the
second Friday they would have off. Again, the City wolild stagger which day would bE
the additional day off for each employee so that there would not be an interruption of
sen~ice to the, community. (See Attached Example)
Shaclow Schedule Also referred to as a construction schedule, this type of schedule
would be used to allaw siaff, with approval, to adjust thcir schedule to coincide with that
of a contractor when supervision of a contract is requircd. As aii example; if the City
entered into a contract wherein the work Nvould be preformcd outside of normal business
hours (Street resurfacing where the contractor wrorl:s 4(fotir), 10 (ten) hour days, then the
Cit}, employee(s) could be assigned to match that schedule.
ReseArch
Contacts were made -Mth the Association of Washington Cities (AWC), the Washingion
State Department of Personnel (DOP); and directly to the follo-vvine cities in Washington
State to examine best practices, simply what they do ancl how they do it, regardinay
fleaible and compressed schetiules:
Yakima S ukane
Kennewick Bellevue
Pasco Everett
Renton Auburn
Kirklsnd Olym ia
Shureline Vancouver
Kent
•'With the exception of Pasco, all had a form of coinPre.ssed schedtilES,
either 4/10 or a form of 9/80, available for employees. Pasco has a current
work tEarii organizing implementation of varied flexiblc and/or
compressed scheclules.
• None of the respondent cities noted a dccline in emplo}°ee productivity
and some indicated a requirement :for ongoing approval was that these
schedules could not intcrrupt service.
• Most noted little to no problems with these schedules, howcver some cited
individual positions reverted back to a 5 day 8 hour work wEek due to
crnployees wanting to reriuzi.
•Benefits cited included higher moral; productivity; longer hours for .
customers, improved recruitment and retention and better work-IifE
balance for employees.
•None of the respondent cities indicated a negative public perception issue - %
connectcd to flexibleJcompressed schedules.
3
~ • All have implemcnted compressed and/or flexible schedules with their
FLSA-exempt positions.
Deanna Krell, Services Coordinator; AWC indicated that the majority of Cities in the
State have bokh 4/10 and 9180 schedules available to their cmployees.
In contacting the Govemor's Office of the State of Washington; Governor Gregoire has
requested input from State employees on how aaencies can creativcly save money, cut
fuel costs and help the State meet its service obligations. The Governor fiuther asked for
ideas on how to reduee irips boCh for State business and in employees' personal lives. The
Governor also stated in this message that she ha.s asked her senior staff to investigate the
feasibility and cost savings of the ideas subinitted including the use of 4(four) 10 (ten)
hour days. (Attached)
Connie Goff; Washington State Department of Personnel (DOP) Rules ARanager,
providEd a memo dated March 28, 2008; from E-va Santos, DOP Director, encouraging
State agencies to make flexible work hours and telecommuting available to their
employees (Attached). Ms. Goff also provided Exe•cuiive Order 01-03, signed by
Governor Locke in 2001, directina State agencies to use telecommuting and flexible
ivork hours to reduce the commute trips of State employee•s (Attached).
1Vlaintenance of Coveraae -
T"he City's current business hours are vtonday through Friday, 8:00 am to 5:00 pm.
- J pcrsons wanting to access aur servie•es have an e.xpectation of doing so during these
hours. SensitiNdty to this expectation is vital when designing tlexible and compressed
wTork weeks. 4/10 and 9/80 schedules reduce the number of days employEES are present
at work most often by elimi_nating Fridays or Mondays as a regular work days. This will
make coverage of services more camplex•to manage for supervisors, however as stated
above, the simple solution of staggering days off assigned to employees is generally used
to compensate. Employees usinc, leave wrould be charged for the time they are absent; 9
or 10 hours depending upon their schedule. Holidays for employees wifh compressed
workNveeks would require an employee to use vacation leave for any hours above the 8
hours provicle by the City when a holiday occurs. The employee may alsp choose to
Nvork those addition l or 2 hour(s).
Recnmmendatinns -
Given the expected benefts to be gained by the City in increasing the City's employee
retention rate, morale, productivity ancl job satisfaction; and the environmental cffects all
at a cost neutral or positive return on investnent, we recommend impleroentation of
flexible and compressed work schedules for City employees consistent Nvith the following
conditions:
1. An ove.rarching theme Nvhere priority is given to the work of the City and service to the
community is present in the approval process and any correspondence and
communication concerning thcse types of schedules. This will provide clarity to
employees, managers and the communily as to why we have such schedtiles and gain
commitment in having this initiative generate a positive outcome for all concerned.
4
2. 1.mplement on a trial basis. Allow non-represe•nted e.mployees to csperience the
proposed sehedules and dcmonstrate throuDh pre-detErmined metrics, produciivitp aiid
customer senficc vvill, at a minimum, remain level and there is a demonstrated positive
effect on employee retention and employee satisfaction. If the results are positivE,
consider options for ineorporating these schedules morc broadly.
3. Once approved by the City Couneil; (a~ain nn a trial basis) allow non-represented
employees to submit requests/proposals; assessed individually, and approved by the
City Managcr or laeputy City Manager, for the use of 4/10, 9/80, and shadow
scheduling for employecs. As we gain experience Nvith these new scheclule(s) and
polieies aze detijeloped the approval process may be delegated to department heads.
4. laeveloplrevise City Policy if the trial is successfi►l dcfinuig fle•xiblc employee
schedules, manageuient's rights and controls, supcrvisory expectations and the values
of management consistent Nvith this effort and managements flexibility to enci these
schedules. Further, develop Niritten expectations to be given to employees at the time
of acceptancc of the flexible or compressed schedule. This will clarify on ~,vhat basis
the change in schedule is agrced upon and &ontload the details of schedules such as
leave usage, lunch breaks and holidays. This information A711 also place the employEc
on notice that if those components change so may the schedule.
5. Taking of vaaation lcave «ill requirc a couple oE'variations from existing practice. The
first beinD that since our leave system provides and disposes of leave in hourly
increments, employees would take leave for each hour they are absent (i.e. 10 hours of
lcave for an employee having a 4/10 schedule taking one day ofo. Thc second being
when supervisors/inanagers approve leave they takc into consideration the greater
impact the• abscnce may cause to services.
6. In the event that a 1-Iolidav Palls on an employee's rcgular occurring day off, the
emPloyeE would have a"desip. ated" holiday. The.se designated holidays would be
connected to a regtilar day oft if that holiday wrotild typically extcnd aweekencl for
employees working the City's noruial schedule of Monday thxough Friday. As statcd
above Holidays are given in hourly i.ncrements employees would be required to utilize
leave for the balance of time off for the holiday beyond 8 hotirs.
7. Form espectations to clearly define roles and assignments as employecs will have less
eYposure to one another when on flexible or compressed schedules.
8. Exempt employees are eligible to participate in thesc fleaible or compressed sehedules,
however, as with their current status; they are paid a salary based upon the duties and
responsibilities assigned to them. Using a fleaiblE schedule wotild merely change the
base expcctation as to when they are to be at work.
Accountabiliry is critical to the success of these proposed sctiedules. For them to be effectivE
supervisors vtirill need to maintain oversight to ensure customer service and productivitiy are
maintained and employees are worl:ing whEn they fu'e scheduled. This may require supervisors
to be present at times outside of their mvn work schedule to observe their staff at work. It «rill
also be important to be clear that this effort is designed to benefit both the City and emgloyces.
There is an expected return on inveshnent for the City, and if the muhial benefits arE not
achieved, the reasoning that supports the onnoing use of flexible schedulcs NNzll also be affected.
TITLE 29 > CHAPTER 8>§ 207
rev I Next
§ 207. Maximum hours
(a) Employees engaged in interstate commerce; additional applicability to
employees pursuant to subsequent amendatory provisions
(1) Except as otherwrise provided in this section, no employer shall employ any of his
employees who in any workweek is engaged in commerce or in the production of
goods for commerce, or is employed in an enterprise engaged in commerce or in the
production of goods for commerce, for a workweek longer than forty hours unless
such employee receives compensation for his employment in excess of the hours
above specified at a rate not less than one and one-half times the regular rate at
which he is employed.
(2) No employer shall employ any of his employees who in any workweek is
engaged in commerce or in the production of goods for commerce, or is employed in
an enterprise engaged in commerce or in the production of goods for commerce, and
who in such workweek is brought within the purview of this subsection by the
amendments made to this chapter by the Fair Labor Standards Amendments of
1966-
(A) for a workweek longer than forty-four hours during the firsti year from the
efFective date of the Fair Labor Standards Arnendments of 1966,
O (B) for a workweek Ionger than forty-t-wo hours during the second year from such
date, or
(C) for a workweek longer than forty hours after the expiration oF the second year
from such date,
unless such employee receives compensation for his employment in excess of the
hours above specified at a rate not less than one and one-half times the regular rate
at which he is employed.
~ i
KCtiV 70.94.011
lleclaration of public policies and purpose. It is declared to be the public policy co preserve, protect, and eiillance the air quality for
current and fiiture oenerations. Air is an cssential resourcc that must be protected from
haa-mful levels of pollution. Improving air quality is a matter of statewiclc concern and is
in the public uiterest. It is the intent of ttus chapter to sccure and maintain levels of air
quality that protect human liealth ancl safety, uicluding the most sensitivc members of the
population; to comply with the requirements of the federal clean air act; to prcvent injury
to plant, animal life, and property; to f:oster the comfort and eonvenience o(' Washington's
inhabitants, to promote the economic and social development of the state, ancl to facilitate
the enjoyment of the natural attractions af the state.
It is further the intenc of this chapter to protect the public welfare, to preserve
visibility, to protect scenic; aesthetic, historic; and cultural values, and io prevent air
pollution problems that interfere with the enjoyment of lifE; properiy, nr natural
attractions.
Because of the extcnt of the air pollution Problem the legislature finds it necessary to
retum arcas tiNith poor air quality to levels adequate to protect health and the environment
as expeditiously as possible but no later thaii Uecember 31; 1995. Further, it is the intent
of this chapter to prevent aiy areas aP the state with acceptable air quality from rcacfiiag .
air contaminant levels that are not protective of human health and the environmcnt.
The Icgislature recogiuzes that air pollution control projects may aEfect other
environmc.ntal media. In seleating air pollution control strategies state and loeal agencie.s
shall support those scratcgies that lessen the negative environcnental iinpact of the proje~ct
on all envirorunental media, including air, water, and land.
The legislature further recobnizes that energy efficiency and energy conservation can
help tn recluce ai.r pollution and shall therefore be considered when malcing decisions on
air p411utioti contral strategies and projects.
It is the policy of the state that the costs of protecting the air resource and operating
state and local air pollution control programs shall be shared as equitably as possiblc
among all so«rces whUSe emissions cause air pollutipn.
Il is also declared as public pAlicy that regional air pollution control progams are to
be cncouraged and suPportEd to the extent practicable as cssential instruments for the
securing and maintenance of appropriate levels of air quality.
1'o tliese encis it is the purpose of this chapter to safeguard the public interest tfuoubh
an intensive, progressive, and coordinated statewide program of air pollution prevention
and control, to provide for an appropriate distribution of responsibilities, and to
encourage coordination and cooperation behveen the state, regional, and local units oi'
govcrcunent, to improve cQOperation between state and federal govercunent, public and .
private organizations, and the cAncerned individual, as well as to pravide for the use of
all knn-vvn, available; and reasonable methods to reduce, prevent, and control air
pol lution.
The legislature recognizes ttiat the problems and effects of air pollution cross politieal
boundaries, are frequently re ;iotial or interjurisdictional ui nature, and are dependent
upon the existence of human activity in arcas having common topography ar►d wcathcr
conditinns conducive to the builclup of air contaninants. In addition; the legislature
recognizes that air pollution levels are aggravated and cpmpounded by increased
population, mid its consequences. These changes often resulc in increasingly sericaus
problems for the public and the environment.
`I`he leeislature fiirther recognizes that air emissions from thousands of small
individual sourccs are major contribtrtors to air pollution in many regions of the state. As
the papulation of a region grows, small sourecs may contributE an increasing proportion
of that region's total air emissions. It is declared to be the policy of the state to achieve
significant reductions in emissions &om those small sources whose aggregate emissions
constitute a significant contribtxtion to air pollution in a particular rebion.
Tt is the inlent of thc legislature that air pollution goals bc incorporated in the missions
and actions of state agencies.
~ [ 1991 c 199 § 102; 1973 1 st ex. s. c 193 § 1; 1969 ex.s. c 168 § 1; 1967 c 23 8§ 1.]
NOTES:
Finding 1991 r 199: "The legislature Cnds that ambient air pollution is the most
serious environmental tha-eat in Washington state. Air pollution causes signific.ant harni to
human health; darriagcs thc cnvironmcnt, including trecs, crops, and animals; catucs
deterioration of equipmenl and materials; epntributes tp water pollutipn; and degrades the
quality of life.
Over three million residcnts of Washington statc livc whcrc air pollution Icvcls are
considercd unhealtliful. Of all toxic cheinicals released into the enviroiuuent more thari
half enter our breathing air. Citizens of Wa.shington state spend hundreds of millions of
dvllars annually to affsel hedlrh, envirpnmental, and material ddmage t;aused by air
pollutian. The legislature considers such air pollution levels, costs, and damages to be
unaccepCable.
It is the intent of this act that the implementation of programs and regulations to
control air pollution shall bc thc primary responsibility of the departtnEnt of ccology and
local air pollution cnntrol authorities." [1991 c 199 § 101.]
Alternative fuel and solar powered vcliicles --1991 c 199: "The department of
ecology 5hall conlract with Western Washington University for the biennium ending .1une
30, 1993, for research and develt~pment of alternali~~e fuel and solar po~~~ered velucles. A
report qn the progress of such research shall be presented to the stanciing environmental
"
coiiunittees and ttie department by January l, 1994." (1991 c 199 S 230.)
;
~
~
RCW 49.46.130
Minimum ratc of compensation for employmcnt in excess of forty hour work weck -
- Exceptinns.
(1) Escept as othenwise provided 'ui tlus section, no employer shall employ any of his
employees for a work weck longer than forty hours unless such employee receives
compensation for his employmcnt in excess of the hnurs above specified at a rate not less
than one and one-hal.f times the regular rate at which he is employeci.
(2) This section does nat apply to:
(a) E1ny person exempted ptirsuant to RCW 49.46.010(5). The paymcnt of
compensation or provision or compcnsatory time off in ttddition to a salary shall not be a
factor in determining whether a person is eaempted under RCW 49.46.010(5)(c);
(b) Eiuployees who request compensating time off in lieu of overtime pay;
(c) .Any inclividual eiiiployed as a seaman whcther or not the seaman is employed on a
vessel other than an AmeriGan vessel;
(d) Seasonal employecs who are employed at concessions and recreatioiial
establistiments at agriculhu-al fairs, including thase seasonal employees employed by
~ agricultural fairs, within thc state provided that lhe period of cmployment for any
seasonal employee at any or all agricultural fairs daes not eacccd fourteen working dayS a
year;
(e) Any indiviclual employed as a motion picttire projectionist it'thai employce is
covered vy a contract or collective bargaining agrecmcnt which regulates hours of work
and overtiuie pay;
(f) An individual employed as atruck or bus driver who is subject lo the provisions of
t11e Federal Motor Carrier Act (49 U.S.C. Sec. 3101 et seq. aj1d 49 U.S.C. See. lOl Ol et
seq.); if the compensation system under which the truck or bus drivcr is paid includes
Uvertime pay, reasonably equivalent to that required by this subsection, for working
longer than forty hours per wcck;
(g) Any indiviclual employed (i) on a Fann, in the employ of any person; in connection
with the cultivation of the soil, or in cnnnection with raising or harvesting an_y
agrictiltural or horticulhiral coclunodity, including raisine, shearing, feeding; caring for,
training, and management of livestock, bees; poultry, anci furbearing animals and
wildlife, ar in the cmploy of the nwner or tenant or other operator of a farm in connection
with the operation, managcmcnt; conservation, improvcmcnt, or maintenanee of such
fartn and its tools and equipmenf; or (ii) in packiiig, packaging, grading, storing or
delivering to storage, ar to market or to a carrier for transportation to market, any
agricultLiral or horticulniral commodit}; or (iii) cammercial canning, commercial
~f1 ireezing, or any other commercial processing, or with respcct to services performed in
\
connection wilh the cultivation, raisuig, harvcstuig, and processing of oysters or in ~
cnnnection with any agricultural or horiicultural cotnmodity after its delivery to a
terminal market for distribution for consumption;
(h) Any industry in Nvhich federal law provides for an nvertime pa}rment based on a
work wee.k other flian forty hours. However, the provisions of the fcderallaw regarding
overti.me payment based on a worlc wcck otller than forty 6ours shall nevertheless apply
to emPloyecs covered by tlvs section N&rithout regard to the existencc of actual fecieral
jurisdiccion over the industrial activity of the particular emPlpyer withui this state. For the
purpnses of tliis subscction, "industr}'" IlleiillS d frc1CIE, bUSlileSS, 1riaUStP}', or plher activity,
or brailch, or group chereof, in which individuals are gain.f.uUy employed (sectiUn 3(h) of
the 1 air Ilabor Standards Act of 1938; as amencled (Yublic Law 93-259));
(i) Any hours worked by an employee of a carrier by air subjcct to the provisions of
subchapter II of the Railway Labor Act (45 U.S.C. Scc. 181 et sey.); when such holus are
voltuitarily worked by the employee pt►rsuant to a xhift-trad'uig practicc under which the
employee has the opportiulity in the samc or ul other work weeks ta recluce hours warked
by voluiitarily offeri=ng a shift for tr.ade or rcassignment.
(3) No employer shall be deemed to have violated subsection (1) ot'this section by
employing any cmpl.oyee af a retail or service establishment for a work week in excess of
the applicable work week spccified in subscction (1) of this section if: .
(a) Tlie reglilar rate of pay of the employee is in cacess of one and one-hal_C [imes the '
minimum hourly rate requircd under RCW 49.46.020; and
(b) vlore tha.n half of the employee's compensation fnr a representative period, of not
less than one montll, represents commissions on goods or services.
In detcrrnining the proportion of compensation representinU. coinmissions, all earnings
resulting from the application of a bona fide conimission rate is to be decmed
cammissions an goods ar services without regard to whether the computed commissions
excced the draw or guarantce.
(4) No employer of conunissianed salespeople primarily engaeed 'ui the busincss of
sellin; automobiles, trucks, recreational vessels, recreational vessel trailers, recreational
vebicle trailers, recreational campers, manufactured housing; or fann implcments to
ultiuiate purchasers shall violate subsection (1) of this section with resPect to such
commissionecl salespeople if the commissioned salcspeople are paid die greater of:
(a) Compensation al the hourly rate, wluch may not be less than the rate required
under RCW 49.46.020. for each hour wrorked up to forty hours per weel<, and
cocnpensatian of one and one-half times that hourly rate for all hours worked over forty
hours in one week; or
(b) F1 straight comuussiAn, a salary plus corncivssivn, or a salary plus bonus applied to '
~ grnss salary.
(5) No public agency shall be deemed to have violated subsECtion (1) of this section
with respect to the cmployment of any employee in firE protection activities or any
employee in law enforccment activitics (including security personnel in correctional
institutions) if: (a) In a work period of twenty-eight consecutive days the employee
receives for tours of duty which in the aggregatc excecd two hundred forty hours; or (b)
in the case of such an employee to whom a work periaci of at least seven but le.ss than
twenty-eight days applies, in lus or her work period the employee receives far tours of
duty which in the aggre ;ate exceed a nunlber of hours which bears the same ratio to the
number of consecutive days in lus or her work period as hwo hundred forty ho«rs bears io
twe.nty-eight days; compensation at a rate not less than one aiid one-half times the reglilar
rate at wluch he or she is employed.
[1998 c 239 § 2. Prior: 1997 e 311§ 1; 1997 c 203 § 2; 1995 c 5 § l; 1993 c 191 § 1; 1992 c 94 § 1; 1989 c
104 § i; prior: 1977 ex.s. c 4§ 1; 1977 exs. c 74 § l; 1975 Ist ex.s. c 289 y 3.1
N0TES:
Findings Tntent 199$ c 239: "The legislature [inds that employccs in the airline
industry have a ]ong-standing practice uid tradition of trading shifts volunta-ily amon;
themselvcs. The legislalure also finds that federal law exenipts airline employecs from
O the provisions of federal overtime rcgulations. Tlus act is intendecl tn specify that airline
industry employers are not required to pay overtime compensation to an employee
agreeing to work additional hours for a coemployee." [1998 c 239 S l.] intent Collective bargaining agreements --1998 c 239: "This act does not altcr
tlie terms, canditions, or practices contained in any collective bargauung agreement."
[1998 c 239 § 3.1
Retroactive application - 1998 c 239: "1"his act is remedial in nalure and applies
retroactively.° [199$ c 239 § 4.]
Severability 1998 c 239: °If any provision of this act or its application to any
pcrson or circumstance is hcld invalid, the remainder of the act or thc application of the
provision to other persons 4r circlunstances is not affected." [1998 c 239 § 5.1
Construction --1997 c 203: "Nnthing in this act shall be construed to alter the terms;
conditions, nr praetices contained in any collective bargaining agreement ui effec[ at the
tune of the effective ciate of lhis act [July 27, 1997] until die expiration date of such
agreement." [1997 c 203 § 4.]
Intent Anplication 1.995 c 5: "This act is intcndecl to clarify the original intent of
R.C`V 49.46.010(5)(c). This act applics to all administrative and judicial actions
commenced on or after rebruary 1, 1995, and pending on March 30, 1995, and such
~=J actions comuienced on or aftcr March 30, 1995." 995 c 5§ 2.]
Lffcctive date 1995 c 5: "This act is nec-essary for the immediate presen~alion of ,
thc public peace, liealth, Qr safety, or support of the state goveriunent ancl its existing public institutions, and shaU take effect immediately [March 30; 1995]." [1995 c 5§ 3.]
.
% 1JI
0
Nine Day, Eighty Hour Schedule
(9/80)
Example
Current
Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday
8 hours 8 hours 8 hours 8 hours 8 hours 8 hours 8 hours 8 hours 8 hours 8 hours
Workweek Divide
9/80 Schedule
Monday Tuesday Wednesday Thursday Fri ay Monday Tuesday Wednesday Thursday Friday
~ A
~ 3 Regular
8 hours 8 hours 8 hours 8 hours 0 = 8 hours 8 hours 8 hours 8 hours Day Off
Workweek Divide
\
From: Governor Christine Gregoire [mailto:Governor.ChristineGregoire@GOVERNOR.WA.GOV]
Sent: Friclay, August 15, 2008 2:26 PM
To: ALL-STATE-EMPLOYEES@LISTSERV.WA.GOV
Subject: Follow-up on Spending AdjustmenYs
laear fcllow state employee:
in my last e-mail to you, I asked you a11 to give me suggesiions on creative ways to save
money; cut fiiels costs and help us meet otir service obligations in these challenD ng
economic timcs. I aslced for ideas on how to avoid trips - even across tawm - and still get
your vcry importaait jobs done. In fact, I askcd you to be as creative in inereasing savings
as you are NN7th your owm family budgets. And if you came up .v7th ideas thaC can be
applieti across state govemmciit, I wantEd to bear froui yau.
I knew I eould count on you and was pleased to receive over 300 responses. Some of the
ideas includcd improvin; the state's buying policies, encouraging more mass transit,
vanpoo] use mid teleconferencing, and eliminating cell phones and Blackberries.
Howcver, the rnost popular idea was implementin; a ten-hour workday four days aweek..
J have asked my senior staff and eabinet directors to investigate tlie f'easibility and cost
saving possibilities of each idea. Somc of your ideas were vcry specific to your agency
or division; and I havc ask.ed agency directors to look into iliose.
I also Nvaiit tn let you k.nQw that the suggestion boY is still open. As I said in my earlier
messa~e, "u~hen all is said and done; it is each of you making thousands of decisions
cvery single day Nvho vvill detcrmine how effective these steps will be."
You tu'e a uiajor part of one of the best state governmEnts ui our nation. I thank you for
ydur scrvice ancl look forward to mare ideas for saving money and cultin; fuel cnsts.
Once again thanks for your help.
Chris
\
i
R~R sterB 6~,
. • 't ~
~ 1E88 ~~y
STATE OF 4VA5HIh'GTON
DCPAR'fMENT pF PERSONNIkL ,
521 Capitol t1/ay South, P.O. Box 47500 • Olympia, WA 98504-7500 •(3G0) 664-1960 • FAX (360) 586-4694
Mc1rCh 28, 2008
- 'I'O: Agency Dir- or •
Instilution of H h r ucation
F]20M: Eva~ant s, c r
RE: CONB'IU'I'E Ta2.LP REDUCTION OPTI:ONS
ti'Vith the increasulg cost of fticl, and the impact it has on employees who coiuuute to work, it is
a good time to be aware of the Cornmutc Trip Reduction Law and your ability to loak at
telework aald flexible work scheclules for your employees.
The Washington State Legislature passed the Cnmmute Trip Reduction Law in 1991. The goal
~of chis proo am is to reduce traCfic eongestion, air pollution, and fuel cnnsumption tlieough
J employer-based programs that decrease the number of commute triPs made by people driving
alone. `'Ve all know about the Govenlor's climate change initiative and the increased emphasis
on ehese issues witU the Commute Trip Reduction '13ffi ciency Act of 2006.
The Intcragency Commute Trip Rectuction Board has adopted guidelines for statc employers to
follow as they develop their CommuFe Trip Reduction (CTR) policics and programs. Employer
CTR policies must be designed tn achieve the goals of CTR as Nvell as accommodate the unique
requirements ot'the agency or institution of higher education. For mnre inf.orrnation on the CI`R
guidelines visit the Department of General Administration's (GA) website at
http:!lwww. a.wa.nv/CTt7lGuide.hhn. Iu addition; GA has set up workshops on Apri19, 2008
to discuss CTR for state agencies. I hope you are encouraging your agency coordinator to
participate.
Executive Order 01-03 states that telework and flexible work haurs are viable tools for reducing
commute trips, eliminating pollutants released in to the atmosphere, and saving energy by -
reducing the coiisumption of gasoline. Per the executive order, each agency and institution of
higher education shall aclopt a«7itten policy that defines specifc criteria and procedures for
telework and flexible work hours. I encoLtrage all of you to review your policies and rely on them
to make telework options and flexible work hours availablc to your employees.
For more infonnation on the CTR Program contact tbe l7epartment of Transportation at (360) _
705-7925. For questions regarding tele«rork or flexible work hour options please contact Cnnnie
Goff, Departmeni of Fersonnel, at (360) 664-6250.
~ i~
, Fxecutive Order 01-03 Yage 1 of 2
EXECUTIVE ORDER 01-03
ESTABLISHING A STRONG TELEWORK AND FLEXIBLE WORK HOURS
PROGRAM TO HELP REDUCE TRAFFIC CONGESTION
AND IMPROVE QUALITY OF LIFE
WHEREAS, traffic congestion has become a major problem in many of Washington's larger metropolitan
areas;
WHEREAS, The Blue Ribbon Commission on Transportation and the Washington State Telework Coalition
recognize televvork and flexible work hours as cost-effective Components in reducing traffic congestion and
have recommended Chat state government take a leadershlp role in adopting programs for state agencies;
WHEREAS, Washington State's Commute Trip Reduction law was adopted by the 1991 Legislature and
fncorporated into the Washington Clean Alr Act as RCW 70.94.521-551 as a way to reduce air pollution,
congestion, and energy consumption;
WHEREAS, RCLV 70.94.547 directs the state, as a major employer, to take a leadership role and for state
agencies in Washington to aggressively develop substantive programs to reduce commute trips by state
employees;
WHEREAS, telework and flexible work hour studies have shoavn economic and arganizational benefits to
empioyers resulting from less sick leave, reduced hiring and training costs, increased employee productivity
and morale, and reducecl space and parking necds;
WHEREAS, tcleworlc and flexible Ufork hours are viabie tools for reducing commute trips, eliminating tons of
pollutants released into the atmosphere, and saving energy by reducing the consumption of gasoline;
WHEREAS, telework and flexible work hours provide state agencies and employees work options to keep stare government operating during emergencies such as natural disasters; and
WHEREAS, the accomplishments made by the employees of the State of WashingYon in reducing the numbcr
of single-occupant vehicle trips, and other commute trip reduction efforts, demonstrate the potential and
importance to further these efrorts, setting a positfve example and providing best practices for our state's
employers - large and srriall.
NOW THEREFORE, I, Gary Loclce, Governor of the State of Washington, by virtue of the authority vested in
me do hereby establish the Washington State Telework and Flexible Work Hours Program, and direct the
following actions:
i. Each agency shall adopt a written policy that defines speciFic criteria and procedures for telework and
flexible work hours
2. The policy shall require Che agency Co consider an employee's request to televaork and/or to work
flexible hours in relation to the objectives of this Executfve Order and the agency's operating, business,
and cuskomer needs.
3. Currently four and one-half percent (4.5%) of state ernployees participating in agency commute trip
reductian programs telework; and 23 percent have flexible work hours (1999 CTR Survey). The goal
shall bE that by 2006, an average of at least 9 percent of all state employees across all agencies v,rill be
teleworking and at least 35 percent of all state employees will be using flexible work hours. The results
from the 2003 and 2005 CfR surveys from worksites participat+ng in the state's CTR program, will be
used as the indicator of telework and flexible work hours usage by state employees.
4. The Interagency Task Force (ITF) for Commute Trip Reduction shall establish policy guidelines and
methods for the collection of data for the Washington State Telewortc and Flexible Work Hours Program.
5. Agencies shall provide the Department of General Administration (GA) and thE Department of Personnel
avith a copy of their written policies. GA tivill maintain the nolicies on file for the purposes of data
collection and sharing of best practices rvith other agencies and employers.
6. GA, in consultation with the TransportaCion Demand Management Office in the Washington State _
DeparCment of Transportation, shall provide a biennial report to the Office of the Governor. The report
shall include the following information, supported by data collection methods established by the ITF:
httn://,Ar~,Nw.iznvernor.wa.eovlexecorder.sleoarchivc/eo 01-03.1itm 8/2712008
Executi ve Ordcr 01 -03 PRgE 2 of 2
a. Number of agencies particfpating in telework and flexible work hours programs.
~ b. Number of employees teleworking.
c. Number of employees working a compressed work weelc.
d. Summary and effectiveness of efforts made by agencies to promote and encourage telework and
Flexible work hours, includfng successes and barriers.
e. Other information thafi may be requested by the Office of the Governor.
For purposes of this executive order, the following definitions apply:
•"Agency" means state agency, board, commission, or institution of higher education.
•"Telework" means to vrork from the employee's home or from an office near Che employee's home,
rather than from the principal place of employment at least once every two weeks resulting in fewer
commute trips by the employee.
."Flexible work hours" includes both the compressed workweek and flextime.
•"Compressed workweek" means an alternative work schedule Chat regularly allows a full-time employee
to eliminate at least one work day every two weeks by vrorking longer hours during the remaining days,
resulting in fewer commute trips by the employee.
•"Flextime" means a fixed work schedule whereby an employee is permitted some Flexibility in choosing
his or her starting and ending tfine outside of the agency's normal work hours. Flextime is allowable
under RCW 41.04.390.
Provisions of this Executive Order are not intended to alter any existing collective bargaining agreements. This
order shall take effect immediately.
IN WITNESS WHEREOF, I have
hereunto set my hand and caused
the seal aF the State of
Washington to be Affixed at
Olympia this Sth day of June A.D.,
~ J 7wo thousand one.
GARY LOCKE
Governor of Washington
BY THE GOVERNOR:
Secretary of State .
~http:/hvwrv.governor.wa.gov/execorders/eoarchive/eo_01-03.htm 8/27/2008
\
CITI' OF SPQKAiYE VALLEY '
,
SPUKANE COUNTY, WASHhXGTO\`
RTSOLIJTIQN iNO. 0$-018
A 12E S()LUTl()N ADOY'I'TiNG Ai\t[) AUTHORTZLNG TIIE 1Ml'I..FMEi iNTTATIU\' OF A
P1LUT PROG1tAlM FUIZ FLEXIBLF, SCHEDULING OT WU12K FIOCTRS FQR
CERTA]N ENLI'i,OYEES l~'QR THE CITY OF SPQhr1s\M, VALLEY.
WT-IEEZ-EAS, the City Council adopted Ordinance 03-044 in 2003 outlining the basic personnel
policies for City cmployees; and
WHFRF.qS, Orcfinance 03-044, Section 1(C) states, in pertincnt part, lhat personnel polices that
relate to wages, benefils and con(litions of employment shall be submitte.d to thc Cit), Council for review
and approval; and
WEIEREAS, the City has begun to research work hpur programs beinD implemented by other
jurisdictions, and is interested in testing several flexible work hour programs on a li~nited basis.
NOW 7'1-IEKFFQRE, be it resolved by the City C'quncil of t.he City of Spokane Valley, Spokane
County, Washington, a.s follows:
, of WQrk Hours for Cerl:ain
Scctiun 1. Adoption of Pilot 1?rocaram for Flexible Scheduling
Employees, ancl Authorizing lmplerrientation of Same. The City of Spokane Vallcy hereby creates a pilot
pro~ram for flexible sehcduling of ~vork hours for cert~~in employees, consistent with the lerriis outlined
in Appendix A to this R.e,olution. The City Manager is further authorizetl tq implement the pilot
program pursulnt to an appropriate administrative policy and procedurc. It is anticipated t:hai the pilot
proaram will be evaluatecl no later lhan December 31, 2049.
Scction 2. Fffective Datc. This Tlesolution shall be effective upnn a(loption.
Adapted this day of September, 2008.
Cit), of Spokane Valley
Mayror Richard Munson
Arrrs1':
City Clerlc, Christine.Bainbridge
Approve.tl as to Form:
Office of the City Attoniey
~
SpU'~kane Administrative Policy & Frocedure No. 200.050
~ ,;00V;Va11ey Flexible Hours for Employees-Non Represented
1. PQLICY
The City promotes energy consmation; preserving our environinent aud supporting City
employees to enhance productivity and job satisfaction through the utilization of
compressed work schedules for non-rcpresented employees of the City.
2. REFERENCES
a) Fair Labor Standards t1ct, 29 U.S.C. 201-219
b) City Policy NO. 200.045;
c) RCW 70.94, Washington Clean Air Act
d) RCW 49.46 Washington Minimum Wage Act
3. DFSCR.TPTION ANTD m'fP.LFNIEENTATI0N
a)Trial Basis. The usa;e of flexible compressed schedules Nvill be on a trial basis. The
City will cvaluate the impacts thcse schedules have on the produclivity of sta.ff and the
services providcd to thc commiunity. In the event a con:flict bettiveen the work of the City
~ and these schedules becomes apparent, priority w711 be give to the services pro«ded by
City employees.
b)Types of Schedules. Other ihan the City's normal scheclule of 8:00 am to 5:00 pm,
Monday ih.rough Friday defined i.n City Policy 200.045, the City may approve or require
the follo~Nryng compressed work schedules for employees.
1. 4(four) days per week, 10 (ten) hnurs per day work day Azth 3(three) days
aff in each wrork week.
2. 9(nine) days of wrork in two defined work -vveeks. (4 (four) consccutive 9
(nine) hour work days repeated each week Mth an additional8 (eight) hour
work day ,in alternating weeks.
3. A coinbi.nation of working hours tha/ allow for supervision of contraciors
providing 'services to the City.
c)Requests for flexible schedules. Employees of the city inay submit in -writing to the
City Managcr or I7eputy City vlanager requests to have• their respective schedules
changed to one of the options above. 1"he request shall include the following:
1. The requested schedule;
2. The criteria that will be measured to evaluate productivity.
3. A plan to ensure services the employee and work unit provides to the City Nvill
not dccrEase;
4. The desired e£fective date of the new schedule;
Aolicy No. 200.050 Flexible Hours for Emplayees . Page 1 of 2
Effective
. . \
, j
5. A written acknowledgement by the employec stating they understand the
effects the proposed scbedule,"rill have on their leave usaRe, and if approvcd;
the schedule may be changed at anytime by the City.
6. A statement provided by the employee's department director supporting the
requestcd schedule and addressing the approval criteria in section 3(d) below.
d)Consideration. After receiving a request for a schedule change, the City Manager or
Deputy City Manager NNill evaluate each request individually based upon the following
criteria:
1. The impacts on services to the City including maintenanee of coverage.
2. The measurements to be used to evaluatc the schedule.
3. 7'he amount of service time the employeE has with the Ciiy and in tlieir
current position.
4. The demands and schedules associaced with the employee's work unit.
5. The amount of supervision the position/employee requires and the availability
of the supervisor.
e) Approval.
1. It is the City's sole authoriiy to approve or deny flexible schedules.
2. ThE City Manager or Deputy City Manager will provide a written response to
requcsts for flexible schedules.
3. Approved Flexible sehedules are siibject io review and reconsideration,
individually or collectively,'ai ariy tune by manaaement.
f)Superv-isory. Responsibili,ty. Supervisors Arill maintain consiant oversight to ensure
customer service and produetivity are maintained and einployees are working when they
are schedulecl.
g)Leave Usage and Holidays. When an employee on an approved schedule uses sick,
vacation leave or leave w7thout pay, the employec Arill be charged for the amount equal
to the ho«rs tllat would have been wrorked if not on leave. Sinularly, if a holiday falls on
a regular workinp- day of the employce, the employee receives 8(eight) hours of pay.
The employee must eithcr work or use vacation leavre for the remainder. 'When a City
holiday falls on a regular day off, the supervisor of the employce will desiEnate another
day as the employee's holiday. Efforts will be made to p1acE the designated holiday
adjacent to a regular day off if that holiday is such for employees working the norn►al
Git), schedule.
`
City ManagerlDeputy City Manager
Policy Nlo. 200A50 Fleaible Hours for Employees Page 2 of 2
Effettive
DRAFT
ADVANCE AGENDA
Far Planning Discussion Purposes Only
as of Scptcmber 11, 2808; 8:15 a.m.
Ple.ase note this is awork in progres.s; items are tentative
To: Council & Staff
From: City Manager
Re: Draft Schedule for Upcoming CounciJ Meetings
Sept 21 cPErIsi. MIETOc- spm. Fiegtive Seooion: Lnd AwnbttiodPendim L[t6mtion
Septembcr 23. 2008:Ikt:alar Mcctint. 6:00 D,m. [dae dste Monda`, Sept 15]
1. Coasent Agenda Ctaims, Payroll, Minutes [5 minutes]
Secvnd Resding Proposed Ordinance Property Tax - Ken 'thompson [10 minutes]
3. Secand Resding Proposed Tex Confirmatian ardinance - Ken Thompson [10 minutes]
4. Motion Considcration: Database Administratar Position Classification -)ohn Whitehead [10 minutes]
S. Motion Cansideratiun: Pilat Flcx-time Program Proposal -John Whitehead [14 minutes]
6. Admin Report: Fee Resolution Discussioa - Ken Thompson [20 minutesJ
7. Admin Report: CDBG Overvievr - Grog McCormich [20 minutes]
8. Ueliberation: SpreguelAppleway Revitalization Plan Book ll, Dev. Regulatians- Scott Kuhta [60 minutcsJ
9. Iafo Only: Dept Reports [•estimated meeting: 145 minatcs]
Seotembcr 30. 2008, Stud_, Sesslon 6:00 Q,m. [due date MondaM•, Sept 221
1. RecQrds Management Coatract/Update - Chris BainbridgelBing (10 miriutes)
2. finance Housekeeping Itcros - Ken Thompson (15 minutrs)
3. Panhandling Committee Report - Councilmember Gothmann (l5 minutes)
4. Deliberation: SgraguclApplewtv RevitalizaNon Plan Book II, Dev. Ragulations - Scott Kuhta (60 minutes)
5. STA Visioning Vidce - A'[ayur ]4tunson (14 minutes)
TOTAL MINUTES: 110 m[natrs
October 7, 204$. 5tudv Seaslon 6:09 n.m. (dne date Mondsy, Sept 291
1. Intcrnational Trade Association, Sistcr Citv Proposal - Mark Pttcrs (20 minutes)
2. UDC Batch Code AmtndmenLs - Christina Janssea (30 minutes)
3. General Budget Discussion - Mike ]ackson (15 minutes)
d. Fee Resolutian Uiscussion - Ken Thampsan (30 minutcs)
5. Executive Session: Land Acquisition TOTAL MINIITES: 95 minutes
October 14, 2008. R%ular Meeting 6:00 R.m. (due date Monday, Oct 6J
1. PUBLIC HEARL'vG: 2009 Budget -Iien Thompdon [10 minutcs]
2. PUBLIC ELEARLNG: CDBG - Greg MrCormick [10 minutes]
3. Consent Ageoda: Claims, Payroll, Minutcs [5 minutrs]
4. First Reading Propased Ordinance Adopting 2009 Budget - Ken Thompson [10 minutcs]
5. First Reading Praposed Ordinance for Code Amendments - Christina 3enssen [20 minates]
6. First Reading Pmposed Ordinance for Stroot Vacation STV 03-09- Micki Hamois (watve rules?) [ 15 minutes]
7. Moriaa Consideration: Proposed Fee Resolution - Ken Thompson [ 15 minures]
8. Motion Considerarion: Adoption of CDBG - Greg McCormick [ 10 minutes]
9. Relibcrnti4n; Spraguc/Appleway Revitalization Plan Book II, Dev. Regulations - Scott Kuhta [45 minutts)
[•estimated meeting: 140 minatesj
Wedntsdat. Odo4er 15, 2008: AiYC Regratral Meeting, Spokane
Dotiblrcree ,Cpokcme CiY Center, 312 N.SPnkrnte F'alls C'ouri, 99201 (455-9600)
Dcaft Advancc Agcnda 9;1 1rf2408 8:48:49 Ah1 PBge 1 of 3
October 21. 2048, Stqdv Sesslon 6:00 p.m. (Jue date'.1-Ioadsy. Urt 131
1. Comp Plan Quarterly Updatc - Greg McCormick (10 minutcs)
2. Admin Rcport: Street Design Standards - heil Kerstcn (45 minutcs)
3. Law Enfurcement Assessment - Dave Mercicr (15 minutes)
TOTAL MINiJTES: 70 minutes
October 2$. 2008. Regutur Meeting 6:00 u.m. idue dnte Moaday, Oct 201
1. Conscnt Agenda: Cl:ums, Fay7o1L Minutes (5 minutes]
2. Second Reading Proposed Ordinance Adopting 2009 Budget - Ken Thompson [10 minutes]
3. Sccond Reading Proposcd Ordinance for Code Amendments - Christina Janssen [20 minutes]
4. Second Reading Proposed Ordinance Strces Vacsdon SV 03-08 - Micki Harnois [10 minutes]
6. Motian Coasideratian: City Hall Propcrty Salrs Purchase Agretmeat - Mike Connclly/Scoti Ksihtn [ 15 min]
7. Motion Considerarion: Authorize Budget for Law EnforcemeM Assessment - Qave ivlercier [10 minutes]
8. peli'beratian: Sprague/Appleway Revitalization Plnn Eaok Il, Dev. Regulatians - Scott Kuhta [45 minutes]
9. [nfo Only. Dept Reports ["eatimated meeting: 135 minatesJ
General Elec-tion Nov 4
November 4, 2008, Stadv Sessfon 6:00 a.m. (dne date Monday, Oct 271
1. Street TlastcrPlAn Update,"JLB - Neil Kcrstrn (30 minuces)
2. Airport Ch-erla} Proposed Arnendments - Karen Kendall (20 minutes)
3, Budget Amendmeats 2008 - Kcnnorapsan (10 minutts)
4. Splashdown Contract - Mike Stone (15 minuta)
5. Delibcration; SpragueJApplcway Revitalization Plan Book Ql, Gity Actions - Scott Kuhta (60 minutes)
6. 1 o Unlv: YMCA Aquatics Contr•ect - Mike Stonc
TOTAL NIIlNCTTES: 125 minutes
R'LC Afeeting Nni' I 1-1 S(klanda Florida
novem6er 11. 2008. NO MEETING: Veteraa's DiAv
November 1& 2008. SneclalMg._ular Meeting 6:00 a.m. [due date Monday. Nov 101
1. Consent Agende: Claims, Paytntl, Minute} [5 minutes]
2, First Reading Proposed Ordinnnce Amending Airport Oveclsy - Karen Kendall [20 minutes]
3. Admin. Report: Fipcline Frnnchisc - Cary DriskeU [10 minutcs]
4. Adrnin. RcporL• TBD Update - Cary Drisl:cil [20 minutes]
5. Dcliberntioll;_ Sprague/Appleway Rcvitnlir:itiun Plan Final Deliberations- Scott Kuhte (60 minutes]
['estimated meeting: 115 minutes]
Novcmbcr 25. 2008. NO MEETING: Thaaksgviag Wcelc
December 2. 2048. Study Ssiston 6:00 o.m. (dae date Monday, Nov 241
1. First Iteading Proposcd Ordinance to Amcnd Comp Plan (SARP Book I) - Mike Connelly [15 minutes]
2. First Reading Proposed Ordinance ta Amend UDCIAdopt Subam Plan & Map (Hook I1)- Scott Kuhtn (30 min]
3. Info Only: Dept Rcports
I}ecember 9. 2008. ResalAr bleeting 6:40 D.m. [due date Monday, Dec 11
1. Consent: Claims, N'Iinutrs, Payroll
Uraft Advance Agenda 9,'1 L2008 8:48:49 AM Page 2 of3
2. Nlayoral Appointments: Planning Commission (2 positions) - Ivlayor Munson [ 1 Q ininutes]
~ 3. Mayoral Appointments: Couneilmembers to Various Committecs [15 minutes]
~_..J 4. Second Rcading Froposed Ordinance Amending Airport Overlay - Karcn Kendall [20 minutes]
5. Second Reading Propos£d Ordinance to Amcnd Comp Plan (SARP Aook I) - Mike Con.nelly [15 minutes]
6. Second Reading Proposed Ordinance to Amend UIaC/Adopt Subarea Plan & 1VIap (Book II) - S Kuhta [30 min]
7. Proposed Resolution tldopting Subarea Plan Book III: City Actions - Mike Connelly [20 minutes]
[*estimxted meeting: 110 minutes]
December 16. 2008, Siudy Se.ssion 6:00 a.m. [due clate Monday, Dec 8]
Action Ttems:
1. Proposed Resolution Amending Resolution 03-040, Granting Banking Authority - Ken Thompson [15 minutes]
llecember 23, 2008: No Meefing - Christmas weck
]aeeembcr 34, 200$, Study Session 6:00 n.m. [due daEe Friday Dec 191
1. Info Only: Dept Reports
OTHER PFNnWG AN1)/OTt UPC0i19ING iSSilE-S/MEETLNGS:
Accessory Dwelling Units (Ord 08-006 modifications)
Broadway/rancher/Concrete lnterseciion (2009)
City Center Report to Council
(D Clarify 19.130.030 (2)(g)
Comp Plan Amend-Qrtrly Update ( Jan, April, July, Oct )
Comp Plan Update/[JGAIJPA
East Gate~vav Monument Stn~cture ~
Graffiti Ordinance #
Impact ree Request Central Valley School Distriat
IT Specialist Classification Resolution
Legislative Action Conference in Olympia, February 18; 19, 2009 #
Northeast Housing Solutions Cit}° Membership #
I Ovenveighdover size vehic.le ordinarice (2009)
Senske Contract
Spokane County Prosecutor Nlemorandum of Understanding
Stratcoie Fiuancial Plan-Dave Mercier Street Stlndards Schedule
Surplus ltems - Ken Thompson (Jan 2009)
Transport<3tion Benefit Dist (2009) a. Establish ord.; (b) set public hearing; (c) draft resolution; (d) ballot language
Transportation Impacts
UDC Code Amendme.nts Title 20 batch
Use Agreement (Cary Driskell)
Winter Retreat: Tertiative topics, Impuct Fee Study
tlwaiting action by others; * laocs not include time for public comments.]
. '
Draft Advance Ajenda 9l11/2008 8:48:49 AM Paae 3 of 3