The URL can be used to link to this page

2013, 11-26 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, November 26, 2013 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Steve Williams, New Life Assembly of God PLEDGE OF ALLEGIANCE: OATH OF OFFICE: Oath of office Administered to Councilmember Rod Higgins - City Clerk Bainbridge ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: 11/07/2013 4544, 4560 -4563, 4578, 30746 -30749 $268,563.93 11/07/2013 5688 -5691 $821.00 11/07/2013 30725- 30745, 110513003, 1031030046 $2,179,111.08 11/08/2013 30750 -30767 $113,708.67 11/14/2013 30768 -30776 $13,269.57 11/18/2013 30777 -30824 $188,908.02 GRAND TOTAL $2,764,382.27 b. Approval of Payroll for Pay Period Ending November 15, 2013: $290,941.85 c. Approval of November 12, 2013 Council Formal Format Meeting Minutes Council Agenda 11 -26 -13 Formal Format Meeting Page 1 of 2 NEW BUSINESS: 2. Second Reading Proposed Ordinance 13 -017 Street Vacation, Alki Ave. — Marry Palaniuk [public comment] 3. Second Reading Proposed Ordinance 13 -018 Unlawful Public Exposure — Cary Driskell [public comment] 4. First Reading Proposed Ordinance 13 -019 Amending Towing Regulations — Erik Lamb [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 5. Advance Agenda — Mayor Towey INFORMATION ONLY (will not be reported or discussed): 6. Department Monthly Reports 7. Street and Stormwater Maintenance Contract 8. Sweeping Contract 9. Planning Commission Minutes of October 10 and 30, 2013 CITY MANAGER COMMENTS ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are en�erally held the 2nd and 41h Tuesday Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) ) are e_ n�erally held the 1St 3rd and 51 Tuesdays- Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921 -1000 as soon as possible so that arrangements may be made. Council Agenda 11 -26 -13 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2013 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AUhNDA ITEM TITLE: Approval of the Followmct Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 11/07/2013 4544, 4560 -4563, 4578, 30746 -30749 $268,563.93 11/07/2013 5688 -5691 $821.00 11/07/2013 30725- 30745, 110513003, 1031030046 $2,179,111.08 11/08/2013 30750 -30767 $113,708.67 11/14/2013 30768 -30776 $ 1 3,269.57 11/18/2013 30777 -30824 $188,908.02 Parks & Rec - CenterPlace GRAND TOTAL $2,764,382.27 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.032.000. Explanation of Fund Numbers f, #001 - General Fund Conan. Develop.- Administration 001.011.000.511 City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.032.000. Public Works 001.058.050.558. Conan. Develop.- Administration 001.058.055.558, Comm. Develop.— Develop.Eng, 001.058.056.558. Community Develop.- Planning 001.058.057.558. Community Develop.- Building 001.076.000.576. Parks & Rec— Administration 001.076.300.576. Parks & Rec - Maintenance 001.076.301.571. Parks & Rec - Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec - CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't- Finance related 001.090.000.517. General Gov't- Ernployce supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't - Transportation 001.090.000.550. General Gov't - Natural & Economic 001.090.000.560, General Gov't - Social Services 001.090.000.594. General Gov't - Capital Outlay 001.090.000.595. General Gov't - Pavement Preservation )und on Voucher Lists Other Funds 101 Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 120 -- CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 -- Winter Weather Reserve 123 — Civic Facilities Replacement 204 Debt Service 30I — Capital Projects (15'/4% REST} 302 — Special Capital Proj (2"61/4% REET) 303 — Street Capital Projects 304 — Mirabeau Point Project 307 — Capital Grants 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 402 — Storrnwater Management 403 — Aquifer Protection Area 501 -- Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. STAFF CONTACT: Mark Calhoun, Finance Director; ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 11/07/2013 2:58:OOPM Spokane Valley Bank code: apbank Amount 101.231.15.00 Voucher Date Vendor Invoice 4544 11/5/2013 000165 DEPT OF RETIREMENT SYSTEMS Ben51881 4560 11/5/2013 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben51883 4561 11/5/2013 000682 EFTPS Sen51885 4562 11/5/2013 000145 VANTAGE POINT TRANSFER AGENTS, 457 PU Ben51887 4563 11/5/2013 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben51889 4578 11/5/2013 000682 EFTPS Ben51896 30746 11/5/2013 000120 AWC Ben51873 FEDERAL TAXES: Payment 949.40 Ben51894 30747 11/5/2013 002227 IDAHO TAX COMMISSION Ben51875 30748 11/5/2013 000699 WA COUNCIL CO /CITY EMPLOYEES Ben51877 30749 11/5/2013 002574 WASHINGTON TRUST BANK Ben51879 10 Vouchers for bank code: apbank 1,481.59 10 Vouchers in this report FundlDept Description /Account Amount 101.231.15.00 PERS: Payment 73,396.19 Total: 73,396.19 001.231,14,00 401A: Payment 30,451.44 Total: 30,451.44 001.231.11.00 FEDERAL TAXES: Payment 34,954.73 Total: 34,954.73 001.231.18.00 457 DEFERRED COMPENSATION: Payr 5,270.49 Total ; 5,270.49 001.231.14.00 401 EXEC PLAN: Payment 1,316.45 Total: 1,316.45 001.231.12.00 FEDERAL TAXES: Payment 949.40 Total; 949.40 001.231,16.00 HEALTH PLANS: Payment 108,911.98 001.231.16.00 HEALTH PLANS (COUNCIL): Payment 8,540.69 Total: 117,452.67 001,231,50.03 IDAHO STATE TAX BASE: Payment 1,481.59 Total: 1,481.59 101.231.21.00 UNION DUES: Payment 2,390,97 Total : 2,390.97 001.231.20.00 BERG20110 -02- 03952 -4: Payment 900.00 Total: 900.00 Bank total : 268,563.93 Total vouchers : 268,563.93 Page: 1 vchlist Voucher List Page: 1 11/07/2013 1:13:07PM Spokane Valley Bank code: pk -ref Voucher 5688 5689 5690 5691 Date Vendor Invoice 11/7/2013 003547 RIVER CITY CHIROPRACTIC PARKS REFUND 11/7/2013 003546 SEVENTH DAYADVENTIST CHURCH PARKS REFUND 11/7/2013 000499 SPOKANE CO LIBRARY DIST 11/7/2013 002267 WAASSOC.OFACCOUNTANTS 4 Vouchers for bank code : pk -ref 4 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been fumished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim_ Finance Director Date Mayor Date Council Member Date PARKS REFUND PARKS REFUND Fund /Dept Description/Account Amount 001.23710.99 DAMAGE DEPOSIT REFUND: ROOI 52.00 Total : 52.00 001.237.10.99 DAMAGE DEPOSIT REFUND: AUDI" 507.00 Total : 507.00 001.237.10.99 DAMAGE DEPOSIT REFUND: GREG 210.00 Total: 210.00 001237.10.99 DAMAGE DEPOSIT REFUND: ROOF 52.00 Total : 52.00 Bank total : 821.00 Total vouchers: 821.00 Page: 1 vchlist 11107/2013 2 :44 :29PM Voucher List Spokane Valley Bank code: apbank Voucher Date Vendor Invoice 30725 11/7/2013 000197 AIRFACTZ 77982 30726 11/7/2013 003510 BIG SKY DEVELOPMENT INC PAY APP 2 30727 11/7/2013 000101 CDW -G GN87602 30728 11/7/2013 000729 CH2MHILL INC 3866424 30729 11/7/2013 001888 COMCAST NOVEMBER 2013 30730 11/7/2013 000508 CONOCOPHILLIPS FLEET 34708297 30731 11/7/2013 002604 DELL FINANCIAL SERVICES LLC 76931005 30732 11/7/2013 003420 DESTINATION TRAVEL NETWORK 41283 30733 11/7/2013 000011 GREATER SPOKANE VALLEY 23411 30734 11/7/2013 000313 INLAND ASPHALT COMPANY INC_ PAY APP 6 30735 11/7/2013 000258 MICROFLEX INC. 00021546 30736 11/7/2013 001035 NETWORK DESIGN & MANAGEMENT 4728 30737 11/7/2013 002532 NPELRA WHITEHEAD30018 Page: 1 Fund/Dept Description /Account Amount 001.018.016.518 CRIMINAL REPORTS NEW HIRES 90.00 Total : 90.00 403.000.190.595 0190 - 14TH AVE STORMWATER OF 171,526.62 Total : 171,526.62 001.090.000.518 CABLE TESTER: IT 67.83 Total : 67.83 303.303.155.595 0155 - SULLIVAN RD W BRIDGE SL 58,269.16 Total : 58,269.46 001.090.000.518 HIGH SPEED INTERNET: CITY HAL 119.77 Total : 119.77 001.018.014.514 OCTOBER 2013: FLEET FUEL BILL 3,356.57 Total : 3,356.57 001.090.000.548 LEASE CONTRACT 001 - 8922117 -Oa 1,087.48 Total : 1,087.48 105.000.000.557 NOVEMBER ONLINE ADVERTISING 300.00 Total : 300.00 001.018.013.513 2013 BASIC BUSINESS MEMEBERc 395.00 Total : 395.00 403.000.163.595 CONSTRUCTION - SPRAGUE SWAT 24,796.00 Total : 24,796.00 001.090.000.518 TAXTOLLS SOFTWARE RENTAL: 01 343.83 Total : 343.83 001.090.000.518 WATCHGUARD XTM TRADEUP AN[ 9,449.67 Total : 9,449.67 001.018.016.518 2014 MEMBERSHIP RENEWAL 200.00 Page: 1 vchlist Voucher List Page: 2 11/07/2013 2:44:29PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description /Account Amount 30737 11/7/2013 002532 002532 NPELRA (Continued) Total : 200.00 30738 11/7/2013 000058 OMA A500163 001.018.016.518 PHYSICAL EXAMS NEW EMPLOYE 65.00 Total : 65.00 30739 11/7/2013 001904 OVERHEAD DOOR INC 269602 001.016.000.521 MAINTENANCE GARAGE DOOR- PI 194.14 Total : 194.14 30740 11/7/2013 000230 SPOKANE CO AUDITORS OFFICE OCTOBER 2013 001.058.056.558 RECORDING FEES 1,354.00 Total : 1,354.00 30741 11/7/2013 002597 TWISTED PAIR ENTERPRIZES L.L.0 10312013 001.011.000.511 BROADCASTING COUNCILMTGS: 1,108.74 Total : 1,108.74 30742 11/7/2013 000087 VERIZON WIRELESS 9713579817 101.042.000.542 OCT 2013 WIRELESS DATA CARDS 480.12 Total : 480.12 30743 11/7/2013 002845 WEST COMPANY INC PAY APP 1 101.223.40.00 BRIDGE REPAIR SERVICES 2013 61,738.12 PAY APP 1 402.402.150.595 CONSTRUCTION FOR PROJECT 91 129,316.23 Total : 191,054.35 30744 11/7/2013 002839 WIND WIRELESS INC. 82469 101.042.000.542 WIRELESS PHONE/INTERNET FOF 84.95 Total : 84.95 30745 11/7/2013 000347 WORLEY, STEVE EXPENSE 001.032.000.543 EXPENSE REIMBURSEMENT 20.49 Total : 20.49 110513003- 11/5/2013 000001 SPOKANE CO TREASURER OCTOBER 2013 001.016.000.515 SPOKANE COUNTY SERVICES 184,934.36 Total: 184,934.36 1031030046 10/31/2013 000001 SPOKANE CO TREASURER 9290200522 001.016.000.521 LAW ENFORCEMENT 1,529,813.00 23 Vouchers for bank code : apbank 23 Vouchers in this report Total : 1,529,813.00 Bank total : 2,179,111.08 Total vouchers : 2,179,111.08 Page: 2 vchlist 11/08/2013 12:48:39PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 30750 11/8/2013 001081 ALSCO LSPO1383508 001.016.000.521 FLOOR MATS SERVICE FOR PREC 20.39 LSP01389578 001.016.000.521 FLOOR MATS SERVICE FOR PREC 20.70 Total : 41.09 30751 11/8/2013 000918 BLUE RIBBON LINEN SUPPLY INC 9480746 001.076.305.575 LINEN SERVICEAND SUPPLYAT C 44.50 Total : 44.50 30752 11/8/2013 003530 BLUE SKY BROADCASTING INC 93052 001.076.301.571 ADVERTISING FOR HAUNTED POC 240.00 Total : 240.00 30753 11/8/2013 003300 CAPITAL ONE COMMERCIAL October 2013 001.076.305.575 SUPPLIES: CENTERPLACE AND RE 257.62 Total : 257.62 30754 11/8/2013 000326 CONSOLIDATED IRRIGATION #19 October 2013 101.042.000.542 UTILITIES: PW 168.22 Total : 168.22 30755 11/8/2013 000246 EAST SPOKANE WATER DIST #1 October 2013 101.042.000.542 WATER CHARGES: PW 394.63 Total : 394.63 30756 11/8/2013 003136 GIBSON, CARLY Expenses 001.018.014.514 EXPENSE REIMBURSEMENT 21.53 Total : 21.53 30757 11/8/2013 000321 GREATER SPOKANE INC 3rd QTR 2013 001.090.000.550 ECONOMIC DEVELOPMENT GRAN' 10,966.00 Total : 10,966.00 30758 11/8/2013 000388 1RVIN WATER DIST. #6 November 2013 001.076.300.576 UTILITIES: PARKS 373.92 Total : 373.92 30759 11/8/2013 000132 MODERN ELECTRIC WATER CO October 2013 001.076.302.576 UTILITIES: PARKS 2,006.91 Total : 2,006.91 30760 11/8/2013 000652 OFFICE DEPOT INC. 1622127664 001.011.000.511 LODGING TAX APPLICATION BINDE 65.11 Total : 65.11 30761 11/8/2013 000709 SENSKE LAWN & TREE CARE INC. 5281338 001.076.300.576 CONTRACT MAINT: PARKS OCT 20 57,482.94 5824892 009 .016.000.521 SERVICES AT PRECINCT 485.73 Page: 1 vchlist Voucher List Page: 2 1110812013 12:48:39PM Spokane Valley Bank code : apbank Amount Voucher Date Vendor Invoice 30761 11/8/2013 000709 000709 SENSKE LAWN & TREE CARE INC. (Continued) 30762 11/8/2013 000324 SPOKANE CO WATER DIST #3 October 2013 30763 11/8/2013 000451 SPOKANE REG SPORTS COMMISSION September 2013 30764 11/8/2013 001083 STANDARD PLBG HEATING CONTROLS 51296 30765 11/8/2013 000773 STUDIO CASCADE INC, 1870 30766 11/8/2013 003175 VISIT SPOKANE 6006 30767 11/8/2013 000038 WASTE MANAGEMENT OF SPOKANE 1958553-2681 -3 400.00 001.076.305.575 WASTE MANAGEMENT: CENTERPI 1958554 -2681 -1 18 Vouchers for bank code: apbank 18 Vouchers in this report Fund /Dept Description /Account Amount Total : 57,968.67 101.042.000.542 WATER CHARGES: PW 459.34 Total : 459.34 105.000.000.557 3RD QTR 2013 LODGING TAX REIN 37,500.00 Total : 37,500.00 001.016.000.521 OCT 2013 MONTHLY MAINTENANC 570.68 Total : 570.68 001.076.099.576 PLANNING SUPPORT SERVICES 1,200.00 Total : 1,200,00 001.076.000.576 VISITOR MAP 2013 -14 DISCOVERY 400.00 Total : 400.00 001.076.305.575 WASTE MANAGEMENT: CENTERPI 746.45 001.016.000.521 WASTE MANAGEMENT: PRECINCT 284.00 Total : 1,030.45 Bank total : 113,708.67 Total vouchers : 113,708.67 Page: 2 vchlist Voucher List Page: 1 11/14/2013 1:54:51 PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 30768 11/14/2013 000918 BLUE RIBBON LINEN SUPPLY INC 9482812 001.076.305.575 LINEN SERVICEAND SUPPLYAT C 250.32 S0067322 001.076.305.575 LINEN SERVICEAND SUPPLYAT C 127.19 Total : 377.51 30769 11/14/2013 001169 CITY OF SPOKANE VALLEY Oct -Nov 2013 001.058.056.558 PETTY CASH: 9359 -65, 67-68, 70 35.69 Total : 35.69 30770 11/14/2013 002607 HUB SPORTS CENTER November 2013 001.090.000.560 2013 SOCIAL SVCS GRANT REIMBI 928.00 Total : 928.00 30771 11/14/2013 003316 INLAND NW BUSINESS, TRAVELASSOC November 2013 001.076.305.575 NOVEMBER 2013: MEETING: CARC 25.00 Total : 25.00 30772 11/14/2013 000070 INLAND POWER & LIGHT CO 94202 101.042.000.542 UTILITIES: OCTOBER PW 2.40 Total : 2.40 30773 11/14/2013 000388 IRVIN WATER DIST. #6 November 2013 101.042.000.542 UTILITIES: PW 75.00 Total : 75.00 30774 11/14/2013 000132 MODERN ELECTRIC WATER CO October 2013 101.042.000.542 UTILITIES: PW 8,102.07 Total : 8,102.07 30775 11/14/2013 000167 VERA WATER & POWER 2013 101.042.000.542 UTILITIES: OCTOBER 2013 2,691.71 Oct 2013 001.076.300.576 UTILITIES: PARKS OCT INVOICE 859.73 Total : 3,551.44 30776 11/14/2013 000038 WASTE MANAGEMENT OF SPOKANE 1958555 - 2681 -8 101.042.000.543 WASTE MANAGEMENT: MAINT SH( 172.46 Total : 172.46 9 Vouchers for bank code: apbank Bank total : 13,269.57 9 Vouchers in this report Total vouchers : 13,269.57 Page: 1 vchlist Voucher List Page: 1 11/18/2013 9:18:09AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 30777 11/18/2013 000958 AAA SWEEPING LLC 50642 402.402.000.531 2013 STORM DRAIN CLEANING SE 20,089.85 50643 402.402,000.531 2013 STREET SWEEPING SERVICE 33,082.26 Total : 53,172.11 30778 11/18/2013 000394 AM LANDSHAPER INC PAY APP 2 303.303.155.594 SULLIVAN PARK IMPROVEMNTS PI 59,820.06 Total : 59,820.06 30779 11/18/2013 003076 AMSDEN, ERICA EXPENSE 001.032.000.543 EXPENSE REIMBURSEMENT 55.44 EXPENSE 001.032.000.543 EXPENSE REIMBURSEMENT 52.04 Total : 107.48 30780 11/18/2013 000815 BNSF RAILROAD CO SPOKA090313 101.042.000.542 DOT 066371U GATE DAMAGE REP) 330.96 Total : 330.96 30781 11/18/2013 000101 CDW -G GR90800 001.090.000.518 SUPPLIES: IT 48.37 Total : 48.37 30782 11/18/2013 000863 CENTURY WEST ENG CORP 233943 101.042.000.542 2013 TIP SERVICES 7,598.79 Total : 7,598.79 30783 11/18/2013 002572 CINTAS CORPORATION 606783031 101.000.000.542 SUPPLIES: PW ACCOUNT 02356 80.08 606783909 101.042.000.543 SERVICES: PW ACCOUNT 02384 197.38 606784106 101.000.000.542 SUPPLIES: PW ACCOUNT 02356 81.64 606785156 101.000.000.542 SUPPLIES: PW ACCOUNT 02356 92.63 606786029 101.042.000.543 SERVICES: PW ACCOUNT 02384 142.22 606786231 101.000.000.542 SUPPLIES: PW ACCOUNT 02356 80.08 606787310 101.000.000.542 SUPPLIES: PWACCOUNT02356 80.08 Total : 754.11 30784 11/18/2013 000143 CITY OF SPOKANE OCTOBER 2013 101.042.000.542 TRANSFER STATION 3426 Total : 34.26 30785 11118/2013 000571 CODE PUBLISHING CO 44916 001.013.000.513 MUNICIPAL CODE UPDATE 350.00 44957 001.013.000.513 MUNICIPAL CODE UPDATE 344.93 Total : 694.93 30786 11/18/2013 001157 COUNTRY HOMES POWER EQUIP 106828 101.042.000.542 SUPPLIES: PW 503.26 Page: 1 vchlist 11/18/2013 9:18:09AM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 30786 11/18/2013 001157 COUNTRY HOMES POWER EQUIP (Continued) 106840 402.402.000.531 SUPPLIES: PW 62.06 106931 101.042.000.542 SUPPLIES: PW 232.63 106957 101.042.000.542 SUPPLIES: PW 405.42 107072 101.042.000.542 SUPPLIES: PW 802.21 1130929 101.042.000.542 SERVICE CHARGE FROM SEPT ST 733 531198 402.402.000.531 SUPPLIES: PW 12.44 Total : 2,025.35 30787 11A812013 003550 CUNDY, JESSICA CON STANCE CSV REFUND 001.000.000.321 CSV ENDORCEMENT REFUND 13.00 Total: 13.00 30788 11/18/2013 003255 DAY WIRELESS SYSTEMS 555177 101.042.000.543 TOWER RENTAL- NOVEMBER 201 202.00 Total: 202.00 30789 11/18/2013 001194 DEPT OF ECOLOGY 7222 402.402.000.531 2014 WASTEWATER OPERATOR RI 30.00 Total : 30.00 30790 11/18/2013 002157 ELJAY OIL COMPANY 4216542 101.000.000.542 OIL PRODUCTS FOR MAINT SHOP 561.26 Total : 561.26 30791 11/18/2013 003393 ENTERPRISE RENT A CAR D834111 -4551 SEPT 402.402.000.531 RENTAL CAR FOR PUBLIC WORKS 530.78 D834112 -4551 SEPT 403.000.190.595 RENTAL CAR FOR PUBLIC WORKS 530.78 D834114 -4551 SEPT 303.303.155.594 RENTAL CAR FOR PUBLIC WORKS 530.78 Total: 1,592.34 30792 11/18/2013 001926 FARR, SARAH EXPENSE 001.018.014.514 EXPENSE REIMBURSEMENT 49.16 Total : 49.16 30793 11/18/2013 000106 FEDEX 2- 451 -09755 402.402.000.531 SHIPPING CHARGES: PW 5.80 Total : 5.80 30794 11/1812013 001447 FREE PRESS PUBLISHING INC 40867 001.058.056.558 LEGAL PUBLICATION 110.40 40871 001.013.000.513 LEGAL PUBLICATION 46.75 40872 001.013.000.513 LEGAL PUBLICATION 34.00 40873 001.013.000.513 LEGAL PUBLICATION 39.95 40874 001.013.000.513 LEGAL PUBLICATION 25.00 40905 001.013.000.513 LEGAL PUBLICATION 124.55 Page: 2 vchlist Voucher List Page: 3 11/1812013 9:18:09AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice 30794 11/18/2013 001447 FREE PRESS PUBLISHING INC (Continued) 40906 30795 11/18/2013 002992 FREEDOM TRUCK CENTERS PC001150395:01 30796 11/18/2013 001253 GORDON THOMAS HONEYWELL OCT 131042 SEPT 13 1042 30797 11/18/2013 002682 HAFNER, CHARLES EXPENSE 30798 11/18/2013 002520 HUSKY INTERNATIONAL TRUCKS 783819 89991 91598 91718 91961 92374 CM89514 30799 11/18/2013 001944 LANCER LTD 0440862 30800 11/18/2013 002203 NAPAAUTO PARTS OCTOBER 2013 30801 11/18/2013 001035 NETWORK DESIGN & MANAGEMENT 4183 30802 11/18/2013 002289 NICKERSON, DEVEN EXPENSE 30803 11/18/2013 003549 NW SANDBLAST & PAINT LLC 74102 74103 Fund /Dept Description /Account Amount 001.058.056.558 LEGAL PUBLICATION 124.55 Total : 505.20 101.000.000.542 SUPPLIES: PW 61.55 Total : 61.55 001.011.000.511 LOBBYIST SERVICES 3,291.35 001.011.000.511 LOBBYIST SERVICES 3,100.88 Total : 6,392.23 001.011.000,511 EXPENSE REIMBURSEMENT 92.65 Total : 92.65 101.000.000.542 SERVICE PLOW: 5 -209 2,106.20 101.000.000.542 SUPPLIES: PW 309.80 101.000.000.542 SUPPLIES: PW 49.75 101.000.000.542 SUPPLIES: PW 8.53 101.000.000.542 SUPPLIES: PW 23.95 101.000.000.542 SUPPLIES: PW 56.72 101.000.000.542 CREDIT MEMO SUPPLIES: PW - 361.80 Total : 2,193.15 001.032.000.543 BUSINESS CARDS: VAN DYK 33.15 Total : 33.15 101.000.000.542 SUPPLIES: PW- 16402591 277.26 Total : 277.26 001 -090.000,518 MONTHLY SYSTEM MAINTENANCE 4,685.00 Total : 4,685.00 001.032.000.543 EXPENSE REIMBURSEMENT 187.80 Total : 187.80 101.000.000,542 SANDBLAST PLOW- 5 -205 107.61 101.000.000.542 SANDBLASTING: 5-209 107.61 Page: 3 vchlist Voucher List Page: 4 1111812013 9:18:09AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description /Account Amount 30803 11/18/2013 003549 003549 NW SANDBLAST & PAINT LLC (Continued) Total : 215.22 30804 11/18/2013 000652 OFFICE DEPOT INC. 680055149001 001.032.000.543 SUPPLIES: PW 10.42 680055183001 001.032.000.543 SUPPLIES: PW 76.72 680111367001 001.032.000.543 SUPPLIES: PW 5221 Total : 139.35 30805 11/18/2013 000881 OXARC R233508 101.042.000.542 CYLINDER RENTAL: PW 93.85 Total : 93.85 30806 11/18/2013 002535 Q'S AUTO GLASS REPAIR 1995 2574 101.000.000.542 BACK GLASS REPAIR: 5 -205 163.05 1998 2574 101.000.000.542 BACK GLASS REPAIR: 5 -209 163.05 2574 101.000.000.542 WINDOW REPAIR: 5 -211 163.05 Total : 489.15 30807 11/18/2013 000675 RAMAX PRINTING & AWARDS 24844 001.032.000.543 NAME PLATES 69.03 Total : 69.03 30808 11/18/2013 002616 ROADWISE INC 54865 101.000.000.542 SUPPLIES: PW 5,511.61 54868 101.000.000.542 SUPPLIES: PW 5,511.61 54869 101.000.000.542 SUPPLIES: PW 5,511.61 Total : 16,534.83 30809 11/18/2013 000064 SCHIMMELS, GARY EXPENSE 001.011.000.511 EXPENSE REIMBURSEMENT 239.85 Total : 239 -85 30810 11/18/2013 000709 SENSKE LAWN & TREE CARE INC. 5347358 101.042.000.542 EMERGENCY TRAFFIC CONTROL; 542.71 Total : 542.71 30811 11/18/2013 000318 SHAMROCK PAVING INC 2916 101.042.000.542 SUPPLIES: PW 83.94 Total : 83.94 30812 11/18/2013 002531 SIX ROBBLEES INC x684527 -1 101.000.000,542 SUPPLIES:PW 81.79 5- 685991 -2 101.000.000.542 SUPPLIES: PW 13.09 Total : 94.88 30813 11/18/2013 000779 SOUTHARD, BRAD OCTOBER 2013 101.042.000.542 DEAD ANIMAL REMOVAL SERVICE: 2,890.00 Page: 4 vchlist Voucher List Page: 5 11/1812013 9:18:09AM Spokane Valley Bank code. apbank Amount Voucher Date Vendor Invoice 30813 11/18/2013 000779 000779 SOUTHARD, BRAD (Continued) 30814 11/18/2013 000090 SPOKANE CO INFO SYSTEMS 50310480 30815 11/18/2013 000001 SPOKANE CO TREASURER 51501891 30816 11/18/2013 000093 SPOKESMAN - REVIEW 376387 30817 11/18/2013 000065 STAPLES ADVANTAGE 3214018029 30818 11/18/2013 003542 STAR RENTALS & SALES 13- 20596402 30819 11/18/2013 000335 TIRE -RAMA 8040039205 30820 11/18/2013 003135 UNITED RENTALS, (NORTH AMERICA) ]I\ 115363248 -001 30821 11/18/2013 002188 VALLEY BEST-WAY BLDG SUPPLY 612237 30822 11/18/2013 000140 WALTS MAILING SERVICE 38913 30823 11/18/2013 000038 WASTE MANAGEMENT OF SPOKANE 0058449 - 1518 -0 30824 11/18/2013 003002 XO COMMUNICATIONS SERVICES 0263084006 48 Vouchers for bank code : apbank 48 Vouchers in this report Fund/Dept Description /Account Amount Total : 2,890.00 001.018.013.513 COUNTY IT SUPPORT 13,724.78 Total : 13,724.78 101.042.000.542 OCTOBER 2013 WORK CREW INV( 7,453.75 Total : 7,453.75 001.032.000.543 ADVERTISEMENTS: ACCOUNT 423 430.00 Total : 430.00 001.013.000.513 SUPPLIES:OPS&ADMIN 47.24 Total : 47.24 101.042.000.542 EQUIPMENT RENTAL PUBLIC WOR 277.19 Total : 277.19 101.000.000.542 SNOW PLOW FLEET SERVICE 344.15 Total : 344.15 101.042.000.542 RENTAL EQUIPMENT FOR PW 124.99 Total : 124.99 001.032.000.543 SUPPLIES: PW 52.61 Total : 52.61 001.032.000.543 POSTAGE FOR SANDS BRIDGE PC 415.25 Total : 415.25 402.402.000.531 WASTE MANAGEMENT: OCT 20131 2,730.48 Total: 2,730.48 001.076.305.575 TELEPHONE SERVICE: CP 446.80 Total : 446.80 Bank total : 188,908.02 Total vouchers : 188,908.02 Page: 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 12 -26 -2013 Department Director Approval : ❑ Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending November 15, 2013 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Gross: Benefits: Total payroll OPTIONS: Employees $ 246,072.01 $ 44,869.84 $ 290,941.85 Council RECOMMENDED ACTION OR MOTION: Approve Payroll STAFF CONTACT: Raba Nimri Total $246,072.01 $ 44,869.84 $290,941.85 DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, November 12, 2013 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Erik Lamb, Deputy City Attorney Dean Grafos, Councilmember Mark Calhoun, Finance Director Chuck Hafner, Councilmember John Hohman, Community Dev Director Rod Higgins, Councilmember Mike Stone, Parks & Rec Director Ben Wick, Councilmember Steve Worley, Senior Engineer Lori Barlow, Senior Planner ABSENT: Marty Palaniuk, Planner Arne Woodard, Councilmember John Whitehead, Human Resources Manager Tim Murphy, Legal Intern Rick VanLeuven, Police Chief Chris Bainbridge, City Clerk INVOCATION: In the absence of a pastor, two minutes of silence were observed. PLEDGE OF ALLEGIANCE: In honor of Veterans' Day, U.S. Marine Corporal Kyle Smith led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Woodard. It was moved by Councilmember Grafos, seconded and unanimously agreed to excuse Councilmember Woodard from tonight's meeting. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Hafner: reported that he attended the 9 -1 -1 Board meeting; the SCOPE budget committee meeting; went to the Central Valley School District Report Card Day; attended the City's Finance Committee meeting, and went to a retirement party for one of the outgoing STA (Spokane Transit Authority) Board Members. Councilmember Higgins: said he attended the County's Growth Management Committee meeting, and yesterday went to the Veterans' Day celebration at Felts Field. Deputy Mayor Schimmels: reported that he also attended the retirement for the STA Board Member; attended last week's STA committee meeting; and went to the annual Wastewater Board Meeting where they went through the financial operation. Councilmember Grafos: said he also attended the Growth Management Meeting; and the City's Finance Committee meeting. Councilmember Wick: said he attended the SNAP Board of Directors retreat where they discussed their five -year strategic plan and said he went on a bus tour to see the facilities, mentioning that he was able to tour the Valley Community Center; said he was invited by the Spokane Engineers Forum group to give a Council Regular Meeting 11 -12 -2013 Page 1 of 5 Approved by Council: DRAFT presentation, which he did and he extended thanks to City Manager Jackson and his staff, he said the presentation was an overview of what we've done and the direction we are headed. Councilmember Wick mentioned he has been keeping up -to -date with the State's transportation proposal and said the redirection of sales tax from the general fund to the transportation budget was just the state's portion and not the entire sales tax redirection. MAYOR'S REPORT: Mayor Towey reported that he attended several of the meetings attended by other members of Council; he went to the annual Wastewater Board meeting where they discussed sewer rates for 2014; said the Health Department went over policy items that the staff will be working on in coming years; met with other local mayors and Commissioner O'Quinn; went to the City's Finance Committee meeting where the budget and financial direction were discussed; attended the Clean Air meeting where they discussed minor changes in Avista's regulations; went to the well attended south side senior center meeting honoring the region veterans where they had a guest speaker who was a survivor of the Pearl Harbor attack; he also went to the Felts Field "Welcome Home Veterans" ceremony, where the keynote speaker was a nurse who served in Vietnam, and who spoke of the transition from military to civilian life. PUBLIC COMMENTS: Mayor Towey invited public comments. No comments were offered. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: 10/17/2013 30538 -30561 $ 94,110.57 10/18/2013 1; 4542 -4543; 4545 -4546 $ 68,205.95 10/21/2013 30562- 30596; 12054695;1015130392 $ 74,996.62 10/22/2013 30597 -30599 $ 5,087.50 10/24/2013 5683 -5687 $ 714.00 10/24/2013 30600 -30627 $ 70,520.29 11/01/2013 30628 -30685 $265,220.60 11/04/2013 30686 -30722 $141,527.58 11/05/2013 30723 -30724 $ 56,998.00 GRAND TOTAL $777,381.11 b. Approval of Payroll for Pay Period Ending October 31, 2013: $424,205.16 c. Approval of October 22, 2013, Council Formal Format Meeting Minutes d. Approval of October 29, 2013 Council Study Session Format Meeting Minutes Councilmember Wick asked that item lc be removed for separate discussion. It was then moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the consent agenda less item I c. Councilmember Wick then moved to approve the October 22nd minutes, correcting the bottom of page three concerning the Library and Balfour Park, which should read " .32 acres, " instead of 3.2 acres. The motion was seconded and the vote by acclamation was unanimous to approve the minutes as corrected. NEW BUSINESS: 2. First Readina Ordinance 13 -017 Street Vacation. Alki Ave. — Marty Palaniuk After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 13 -017 to a second reading. Planner Palaniuk gave a brief explanation of the proposed street vacation; said the vacated cul -de -sac will be replaced through a dedicated emergency access turn- around. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed. None. Motion carried. Council Regular Meeting 11 -12 -2013 Page 2 of 5 Approved by Council: DRAFT 3. First Reading Ordinance 13 -018 Unlawful Public Exposure — Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 13 -018 adopting Spokane Valley Municipal Code chapter 8.55 relating to unlawful public exposure to a second reading. After briefly explaining the history of the ordinance, Deputy City Attorney Lamb said the ordinance remains substantially unchanged since the administrative report; adding that any penalty would be determined by the prosecuting attorney and set by a judge. Mayor Towey invited public comments. Shane Criddle and Sheryl Demars both expressed gratitude to Council and staff for their work in drafting this ordinance. There were no further public comments. City Clerk Bainbridge read e- mailed comments from Councilmember Woodard expressing his support of the ordinance and thanking the City's legal staff for their work. Vote by Acclamation: In Favor: Unanimous. Opposed. None. Motion carried. 4. Resolution 13 -010 Establishing g ibrM Capital Facility Area — Erik Lamb It was moved by Deputy Mayor Schimmels and seconded to adopt Resolution 13 -010 authorizing Spokane County to include Spokane Valley in the Spokane County Library District capital facility area. Deputy City Attorney Lamb explained that in order for the Library District to put the matter of creating a library capital facilities area and imposing an excess property tax levy on an upcoming ballot, the legislative body of each affected jurisdiction is required to pass a resolution authorizing creation of the capital facility area that includes their city or county; and said if approved, this Resolution would authorize Spokane County to include Spokane Valley in the Spokane County Library District capital facility area. Mr. Lamb added that the Library requested we adopt the resolution, and that this resolution would not constitute a statement for or against the proposed ballot measure, but would only authorize Spokane County to include Spokane Valley in the capital facility area. Mayor Towey invited public comments; no comments were offered. City Clerk Bainbridge read e- mailed comments from Councilmember Woodard expressing his support of the resolution. Vote by Acclamation: In Favor: Unanimous. Opposed. None. Motion carried. 5. Resolution 13 -011 Approving Interlocal. AWC Trust — John Whitehead It was moved by Deputy Mayor Schimmels and seconded to approve Resolution 13 -011 adopting the attached Interlocal agreement between the City of Spokane Valley and the AWC Benefit Trust and authorizing the City Manager to finalize and execute the same. Human Resources Manager Whitehead explained that in order to conduct business as a self - insured program, AWC (Association of Washington Cities), in compliance with state statutes and rules, requires that each member must approve by resolution, an interlocal agreement authorizing them to participate in the self - insured program. Mr. Whitehead added that with the adoption of the resolution and interlocal, benefit premiums for the City's healthcare plans will not increase in 2014. Mayor Towey invited public comment; no comments were offered. City Clerk Bainbridge read e- mailed comments from Councilmember Woodard expressing his support of the Resolution and accompanying interlocal agreement. Vote by Acclamation: In Favor: Unanimous. Opposed. None. Motion carried. 6. Motion Consideration: Approval of Comprehensive Plan Docket — Lori Barlow It was moved by Deputy Mayor Schimmels and seconded to approve the 2014 Comprehensive Plan Amendment Docket. Senior Planner Barlow explained the 2014 proposed plan amendments as noted in her Request for Council Action form; including that two private, site - specific amendments were submitted prior to the November 1 deadline. During Council questions, it was noted that tonight is just to approve the docket, and that the process ahead will include discussion of the details of the proposals, the merits of the proposal and outcomes of the project. Vote by Acclamation: In Favor: Unanimous. Opposed. None. Motion carried. Council Regular Meeting 11 -12 -2013 Page 3 of 5 Approved by Council: DRAFT PUBLIC COMMENTS: Mayor Towey invited public comments; no comments were offered. ADMINISTRATIVE REPORTS: 7. Towing Regulations — Erik Lamb Deputy City Attorney Lamb introduced Legal Intern Tim Murphy, who explained that the Spokane Valley Police Department has reported incidents were private owners have discovered that they have stolen vehicles abandoned on their lots; and currently if those private owners call for a private impound of vehicles, there is no requirement for the tower to first call the Police Department to determine whether the vehicle is stolen; and as a result, victims of auto theft are further financially victimized by the tower charging impound and storage fees, and said it could have been avoided had the Police Department been notified of the stolen vehicle. Mr. Murphy said staff recommends adding language in our Code that requires private tow operators to first check with the Police before performing an impound. Mr. Murphy noted that staff also recommends amending the penalty provision from being handled by our Code Compliance Department, to a Class 1 civil infraction handled by the Police Department. There were no objections from Council for staff to proceed. 8. SRTC Horizon 2040 Plan — Steve Worlev Senior Engineer Worley explained the history of the SRTC (Spokane Regional Transportation Council) Horizon 2040 Plan, as noted on his November 12, 2013, Request for Council Action form; said comments are due to SRTC by next Monday, and tonight is an opportunity for Council to review the comments and provide feedback. Mr. Worley also distributed copies and explained various pie charts showing the percentage of the $10.86 total billion expenditures, the percentage of programs expenditures, and a more detailed chart showing the percentage of the $10.86 billion expenditures. Mr. Worley said that of these funds, SRTC only manages about 3% of that total, and said he hopes the charts will help give some perspective to the figures. As part of Council's discussion, it was determined that the Sullivan project should come in priority before the Bigelow Project. Concerning the comments as shown on Mr. Worley's Request for Council Action form, Council agreed that focus should be on comment #1 and 92 and not include #3. Mr. Worley said he will draft a letter to send to SRTC conveying that information. 9. Fee Resolution for 2014 — Mark Calhoun Finance Director Calhoun briefed Council on the proposed changes to the Fee Resolution. In response to a question about the change in special events permit fee from $5 to $40, Parks and Recreation Director Stone said that in checking with other entities such as the Washington State Parks, and the City of Spokane, the lowest amount is $40.00, and said Spokane County charges $200; he said this originally came about when the issue of block parties was brought up several years ago; and said that in the last two years, we have only processed one of those events; he said the event must be coordinated with traffic, risk management, and the police department as well as checking back with the entity asking for the permit, to make sure all paperwork and insurance is complete. Mr. Calhoun added that in checking with other entities' fees, virtually every time we are the least expensive fee. Councilmember Grafos asked about changing it to $35 instead of $40. Mayor Towey replied that $40 was reached because of our administrative cost, and said he doesn't want to lose that, especially as long as we are compatible. There were no other comments from Council on the proposed fee changes. 10. Advance Agenda — Mayor Towey There were no suggested changes to the Advance Agenda. INFORMATION ONLY (will not be reported or discussed): The (11) Parks and Recreation Master Plan; (12) Operations & Administrative Services Quarterly Report, and (13) GSI (Greater Spokane, Inc) Quarterly Report were for information only and were not reported or discussed. Council Regular Meeting 11 -12 -2013 Page 4 of 5 Approved by Council: DRAFT CITY MANAGER COMMENTS City Manager Jackson said that the Finance Committee met last week, and as Council likely recalls, it was decided to use the Finance Committee to look at the legislative agenda, which agenda he said will be discussed with full Council next week. He said the Finance Committee selected the Appleway Trail, University to Evergreen, to begin making that familiar to the legislature in 2014, and said that it could be eligible for funding in 2015; he said we received $642,000 from SRTC (Spokane Regional Transportation Council) for that project so we have some matching funds. Mr. Jackson said that after Council reviews the legislative agenda, it will be brought back again for formal adoption consideration. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:20 p.m. ATTEST: Christine Bainbridge, City Clerk Thomas E. Towey, Mayor Council Regular Meeting 11 -12 -2013 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2013 Department Director: Item: Check all that apply: ❑ consent ® old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: 2 °d Reading Ordinance 13 -017 Street Vacation, Alki Ave. — Second reading of an ordinance to vacate the unimproved, half - width, right -of -way of a portion Alki Avenue. GOVERNING LEGISLATION: RCW 35.79, SVMC 17.80.120 and 22.140 PREVIOUS ACTION TAKEN: The Planning Commission conducted a study session August 22, 2013 and a public hearing on September 12, 2013 to consider the vacation. Following public testimony and deliberations, the Planning Commission voted 6 - 0 to recommend approval of the proposed street vacation. City Council received an administrative report on October 22, 2013. Council decided to proceed to a 2nd Reading of the ordinance following a 1St reading on November 12, 2013. BACKGROUND: The applicant, Mike Silvey, on behalf of Evergreen & Valleyway, LLC, seeks the vacation of an unimproved, half - width, right -of -way section of Alki Avenue (approximately 111 feet long by 19 feet wide with 50 foot radius cul -de -sac at the terminus). The vacated cul -de -sac will be replaced through the dedication of an emergency access turn- around. The street is located approximately 500 feet west of the intersection of Alki Avenue and Bannen Road and further located between the southern boundary of Parcels 45143.1347 and 45143.1328 and the northern boundary of parcels 45143.1582 and 45143.1573. OPTIONS: Approve the ordinance as proposed; or as amended. RECOMMENDED ACTION: I move to approve Ordinance 13 -017, Street Vacation for an unimproved, half -width right -of -way of a portion of Alik Avenue. STAFF CONTACT: Marty Palaniuk, Planner ATTACHMENTS: A. Planning Commission Findings and Recommendation B. Staff Report and Recommendation to the Planning Commission C. PC Meeting Minutes August 22, 2013 D. PC Meeting Minutes September 12, 2013 Page 1 of 1 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 13 -017 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON, PROVIDING FOR A RIGHT -OF -WAY VACATION OF APPROXIMATELY 111 FEET IN LENGTH BY 19 FEET OF WIDTH OF ALKI AVENUE LOCATED BETWEEN THE SOUTHERN BOUNDARY OF PARCELS 45143.1347 AND 45143.1328 AND THE NORTHERN BOUNDARY OF PARCELS 45143.1582 AND 45143.1573, AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS, an application for vacation was filed on July 12, 2013, and was determined complete on August 7, 2013; and WHEREAS, the City Council by Resolution 13 -007 set a public hearing date for September 12, 2013, with the Planning Commission; and WHEREAS, the Planning Commission held a public hearing on September 12, 2013; and WHEREAS, following a hearing, the Planning Commission found that the notice and hearing requirements of the applicable Spokane Valley Municipal Code section 22.140.020 have been met; and WHEREAS, the Planning Commission findings and recommendation have been filed with the City Clerk as part of the public record supporting the vacation; and WHEREAS, none of the property owners abutting the property to be vacated filed a written objection to the proposed vacation with the City Clerk; and WHEREAS, Chapter 22.140 Spokane Valley Municipal Code (SVMC) stipulates City Council shall specify that the vacated portion of the right -of -way shall belong to the property owners of the parcels abutting to the south; that affected utilities have reviewed the vacation and do not require continued easements; that the zoning district designation of the properties adjoining the street shall attach to the vacated property; that a record of survey shall be submitted to the Director of Community Development; and that all direct and indirect costs of title transfer to the vacated street be paid by the proponent or recipient of the transferred property; and WHEREAS, the vacated right -of -way is wholly contained within the parcels stated above and created pursuant to Short Plat SP- 1243 -00 at no public expense; and WHEREAS, the City Council desires to vacate the above right of way pursuant to SVMC 22.140 NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, do ordain as follows: Section 1. Findings of Fact. The City Council makes the following findings of fact: 1. The right -of -way was never improved with pavement, curb or gutter and remained vacant property. Vacating the right -of -way will allow property owners to develop the adjacent properties with access taken from Evergreen Road. 2. The south half -street right -of -way was dedicated as part of short subdivision SP- 1234 -00 in March 2002. It was not required to be built at the time of the subdivision and has never been built. It remains vacant. The north half of the right -of -way has never been dedicated. Ordinance 13 -017 - Street Vacation STV- 2013 -0001 Page 1 of 4 DRAFT 3. The current half -street configuration would not permit an emergency vehicle to turn around. The applicant has agreed to dedicate an emergency access turn- around as part of the vacation. The dedication of the turn- around will provide a workable alternative for emergency vehicles and snow removal equipment. The current half -street right -of -way configuration provides no viable turn- around. 4. The surrounding property owners are able to access the properties adjacent to the right - of -way from Evergreen Avenue. There are currently no plans for future development of this right -of -way. It is not in use at this time. 5. No public comments have been received regarding the proposed vacation. Spokane County Utilities and Vera Water and Power, have confirmed they have no utilities in the right of way and will not require easements. Avista Utilities requested a ten -foot easement to extend across the northern portion of the vacated right of way but withdrew that requirement in an email dated September 30, 2013. 6. Pursuant to Resolution 07 -009, Policy for Imposing Vacation Charges Pursuant to RCW 35.79.030, the City of Spokane Valley has the authority to charge for vacations in an amount that does not exceed 50% of the full appraised value or for the full amount of the area vacated where the street has been part of a dedicated right of way for over twenty five years or if the property was acquired at public expense. Notwithstanding those provisions, the applicant shall pay the fee only to the extent it exceeds the cost charged by the City to initiate the vacation process. The following facts are relevant to the Council's determination of the amount to charge for the vacation: a. The right of way was dedicated in 2002 through a short plat. b. The right of way was not obtained at public expense. c. The applicant is dedicating right of way to build an emergency access turn- around. d. The difference between the area being vacated and the area being dedicated for the turnaround is considered roughly equivalent. Based on this assessment the City does not seek payment for the vacated right of way. Section 2. Property to be Vacated. Based upon the above findings and in accordance with this Ordinance, the City Council does hereby vacate the street or alley which is incorporated herein by reference, and defined as follows: The west approximately 111 feet of the half - street portion ofAlki Avenue established per Short Plat SP- 1243 -00 as recorded in Book 18 of plats, page 2, lying northerly of Tracts C and D of said plat. Section 3. Division of Property to be Vacated. Pursuant to RCW 35.79.040 and SVMC 22.140.040(C), the vacated portion of the street or alley shall belong to the abutting property owners, one - half to each. The vacated right of way is the south one -half of Alki Avenue and shall belong to the lots abutting to the south, as recorded in the record of survey which shall be created and recorded with the County as required under Section 22.140.090 SVMC. Section 4. Zoning. The zoning designation for the vacated property shall be the designation attached to the adjoining properties as set forth within the respective property or lot lines. The Director of Community Development is authorized to make this notation on the official Zoning Map of the City. Section 5. Conditions of Vacation. The following conditions shall be fully satisfied prior to the transfer of title by the City. Ordinance 13 -017 - Street Vacation STV- 2013 -0001 Page 2 of 4 DRAFT 1. The completion of the street vacation (File No. STV- 2013 -0001) including all conditions below shall be submitted to the City for review within ninety (90) days following the effective date of approval by the City Council. 2. The vacated property shall be transferred to the property owner abutting to the south. 3. Following the City Council's passage of the ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington and including an exact metes and bounds legal description, and specifying if applicable any and all easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the Director of Community Development, or designee for review. The survey shall include the area upon which the emergency access turn- around will be dedicated and shall show the turn- around. 4. The surveyor shall locate at least two monuments on the centerline of the vacated right -of -way with one located at the intersection of the centerline of the vacated right -of -way with each street or right -of -way in accordance with the standards established by the City of Spokane Valley Street Standards. 5. All direct and indirect costs of title transfer of the vacated street from public to private ownership including but not limited to title company charges, copying fees, and recording fees are to be borne by the proponent. The City will not assume any financial responsibility for any direct or indirect costs for the transfer of title. 6. The Garden Office (GO) and Single - Family Residential (R -3) zoning district designation of the properties adjoining the south side of the vacated right of way shall be automatically extended to include the vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the extended districts. 7. The utility and border easements located adjacent to the vacated right of way are hereby relinquished as part of the vacation. 8. The record of survey and certified copy of the ordinance shall be recorded by the City in the office of the Spokane County Auditor. The ordinance's recording cover page shall reference the recording number of the 2002 plat to tie the dedication and subsequent vacation /easement releases together 9. The dedication of the emergency access turn- around shall be effected through deed by the proponent. The proponent shall prepare the transfer deed and real estate affidavit documents and record them with the Spokane County Auditor's office. 10. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Section 6. Closing. Following satisfaction of the above conditions, the City Clerk shall record a certified copy of this Ordinance in the office of the County Auditor, and the City Manager is authorized to execute all necessary documents in order to complete the transfer of the property identified herein. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or Ordinance 13 -017 - Street Vacation STV- 2013 -0001 Page 3 of 4 DRAFT unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 8. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. PASSED by the City Council this day of November, 2013. ATTEST: Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Ordinance 13 -017 - Street Vacation STV- 2013 -0001 Page 4 of 4 FINDINGS ANII RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION October 10, 20I3 The following findings are consistent with the Planning Commission's decision to recommend approval. A. Background: 1. Chapter 22.140 of the Spokane Valley Municipal Code (SVMC), governing street vacations, %vas adopted in September 2007 and became effective on October 28, 2007, 2. The privately - initiated street vacation, STV- 2013 -0001, proposes to vacate unimproved right- - of -way and ctrl -de -sac of Alki Ave. The area consists of half of a cul -de -sac with a 50 -foot radius and approximately 1 l 1 feet of 14 -foot wide, half - street right-of-way loading to it. The proposal includes the dedication of an emergency access turti- around to replace the ctrl -dc -sac 3. The Planning Commission held a public bearing on September 12, 2013 and voted 6-0 to recommend approval of the vacation and dedication ptu-suant to STV - 2013 -0001 to City Council. Commissioner Mike Phillips requested reeusal due to a conflict of interest. R. Planning Commission Findings: Complisruce with SVMC 22.140.030 Planning Commission review and recommendation Finding(s): I. Whether a change of use or vacation of fire street or alley will better sei-ve the public? The right- of-way was never ittlproved with pavement, curb or gutter and remained vacant property. Vacating the right-of-Way will allow property owners to develop the adjacent properties with access taken from Evergreen Road. 2. Whether the street or alley is no longer required for public use or public access? The south half- street right-of-way was dedicated as part of short subdivision SP- 1234 -00 in March 2002. It was not required to be built at the time of the subdivision and has never been built. It remains vacant. The north half of the right-of-way has never been dedicated. 3. Whether (lee substitution of a new and different public way better would be more useful to the public? "fire current half- street configuration ,voold not permit an emergency vehicle to turn around. The applicant has agreed to dedicate an emergency access turn - around as part of the vacation. The dedication of the turn - around will provide a workable alternative for emergency vehicles and snow removal equipment. The current half-street right-of-way configuration provides no viable turn- around. 4. Whether comlitimrs may so change in the future as to provide a greater use or need than presently exists? The surrounding property owners are able to access the properties adjacent to the right- of-way From Evergreen Avenue. The property owner of the parcel north of the right -of -way has indicated lie will bring access from Evergreen Road for future development rather than dedicate findings and Recommendations of the Spokane Valley Plamting Commission Page t of 3 the right -of -way needed to complete the full street width, There are no plans for future development of this right -of -way, It is not in use at this time. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting., the street ov alley or• other governmental agencies or niernbers of tine general public? No public comments have been received as of this report, Spokane County Utilities, Vera Water and Power, have confirmed they have no utilities in the right of way and will not require easements. Avista utilities requested a 10 foot easement to extend across the northern portion of' the vacated right of way but withdrew that requirement in an entail dated September 30, 2013, C. Conclusions: fhe findings confirm criteria set forth in SVNIC 22.140.030 have been met. D. Recommendation: Planning Commission recommends City Council approve the vacation of the half- cul -de -sac and west portion of half- strect right -of way of Alki Avenue not required for the emergency access turn - around as set forth in STV -2013 -0001. The right -of =way subject to vacation is located approximately 500 feet west of the intersection of Alki Avenue and Bannon Road. Planning Commission recommends approval of the vacation subject to the fallowing: 1. The completion of the street vacation (File No. STV- 2013 -0001) including all conditions below shall be submitted to the City for review within ninety (90) days following the effective date of approval by the City Council. 2. The vacated property shall be transferred to the property owner abutting to the south (Evergreen & Valleyway, LLC), Following the City Cumicil's passage of the ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in (lie State of Washington and illcluding an exact metes and bounds legal description, an([ specifying if applicable any and all easements for construction, repair and rllaintenalice of existing and future utilities and services, shall be submitted by [lie proponent to the Director of Community Development, or designee for review. The survey shrill include the area upon which (lie emergency access turn - around will be dedicated and shall sho►v the turn - around. 4. The surveyor shall locate at least two monuments on the centerline of the vacated right -of -wily with one located at the intersection of the centerline of the vacated right -of -way with each street or right -of -way in accordance with the standards established by the City of Spokane Valley Street Standards. S. All direct and indirect costs of title transfer of the vacated street from public to private ownership including but iiot limited to title company charges, copying fees, and recording Fees are to be borne by the proponent. The City will iiot assume any financial responsibility for any direct or indirect costs for [he transfer of (itle. 6, The coning district designation of the properties adjoining each side of [he street or alley to be vacated shall be automatically extended to tine center of such vacation, and all area included in the vacation shall then all([ henceforth be subject to all regulations of [lie extended districts. The adopting ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. i'iudlugs amt Recommendations of the Spolmne valley Planning Commisslon Page 2 of 3 7. The ordinance vacating the street shall separately address the relinquislnnent of the utility and border easements located adJacent to the vacated street. 8. The record of survey and certified copy of the ordinance with reference to (lie recording number of the 2002 plat on the ordinance's recording cover page to tie (lie dedication and subsequent vacation /easement releases together shall be recorded by the City in the office of the Spokane County Auditor. 9. The dedication of the emergency access turn - around shall be effected through deed by the pr'opo13ent. The proponent sliall prcpafe the transfer deed and real estate affidavit documents and record them with (lie Spokane County Auditor's office. 10. All conditions of City Couucif authorization shall be fully satisfied prior to any transfer of title by the City. P71 -oved this "' day of October, 2013 /// � r .J ill Bates, C mirman ATTEST � Cari Hinshaw, Administrative Assistant Findings and Recommendations of the Spokane Valley Planning Commission Page 3 of 3 COMMUNITY DEVELOrMENT DEPARTMENT PLANNING DIVISION Spokane STAFF REPORT AND RE, CDMMENDATIDN ,;oOValle FILE No: sTV- 2013 - -0001 STAFF REPORT DATE: September 4, 2013 PROPOSAL DESCRIPTION: STV -2013- 0001: Request to vacate unimproved right -of -way and cul -de -sac of Alki Ave. The area consists of half of a cul -de -sac with a 50 -foot radius and approximately I 1 l feet of 19 -foot wide, half- street right -of -way leading to it. The proposal includes the dedication of a tum- around to replace the cul -de -sac STAFF PLANNER: Martin Palaniuk, Planner, Community Development Department PROPOSAL LOCATION: The unimproved right -of -way is located approximately 500' west of the intersection of Alki Avenue and Bannen Road. PROPERTY OWNERS: Evergreen and Val leyway, LLC APPLICANT: Evergreen and Valleyway, LLC — Mike Silvey APPROVAL CRITERIA: 1. SVMC -- Title 22 (Street Vacations) 2. SVMC - Title 21 (Environmental Controls) 3, City of Spokane Valley Street Standards adopted December 2009 ATTACHMENTS: Exhibit 1: Vicinity Map Exhibit 2: Aerial Map Exhibit 3: Notice of Public Hearing Exhibit 4: Agency Comments PROPERTY INFORMA'T'ION Size and Characteristics: The unimproved right -of -way lies at the west terminus Alki Avenue west of the Alki Avenue and Barmen Road intersection. It consists of flat, vacant field overgrown by weeds. Rock piles are located along the northern boundary of the right-of-way. Comprehensive Plan Designation: Office (O ) and Low Density Residential LDR Zoning of Property: Garden Office GO and Single-family Residential R -3 Existing Land Use: Vacant. Commercial development is proposed for the )ro erties west and north of the ro ert . 11. STAFF ANALYSIS OF PROPOSAL A. COMPLIANCE WITH SVMC TITLC 22140.030 --- STREET VACATIONS Findings: 1. Whether a cliange of use or vacation of the street or alley ►viii better serve the public? The right -of -way was never improved with pavement, curb or gutter and remained vacant property. Vacating the right-of-way will allow property owners to develop the adjacent properties with access taken from Evergreen Road. 2. Whether the street or alley is no longer required for public Ilse or public access? The south half - street right -of -way was dedicated as part of short subdivision SP- 1234 -00 in March 2002. It was not required to be built at the time of the subdivision and has never been built. It remains vacant. Tile north half of tine right -of -way has never been dedicated. 3. Whether the substitution of it new and different public way better would be more useful to the public? The current half - street configuration would not permit all emergency vehicle to turn around. The applicant has agreed to dedicate an emergency access turn - around as pant of the vacation. The dedication of the turn- around will provide a workable alternative for emergency vehicles and snow removal equipment. The current half street right -of -way configuration provides no viable turn- around. 4. Whether conditions nifty so change in the future as to provide a greater use or need than presently exists? The surrounding property owners are able to access the properties adjacent to the right -of -way from Evergreen Avenue. The property owner of the parcel north of the right-of-way has indicated he will bring access from Evergreen Road for future development rather than dedicate the right -of -way needed to complete the full street width. There are no plans for future development of this right -of -way, it is not in use at this time. 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or Riley or other governmental agencies or members of the general public? No public comments have been received as of this report. Spokane County Utilities, Vera Water and Power, and Avista utilities have confirmed they have no utilities in the right of way and will not require easements. Conclusions: The findings confirm criteria set forth in Section 22.140.030 of the SVMC have been met. B. COMPLIANCE WITH SVMC TITLE 21-- ENVIRONMENTAL CONTROLS Tile Plan-ning Division has reviewed the proposed project and categorically exempt pursuant to Valley Municipal Code (SVMC) Environmental Policy Act (SEPA). III. PUBLIC COMMENTS WAC 197 -11 -800 and Section from envirommntal review has determined that the project is 21.20.040 of the City of Spokane tinder the provisions of the State Findings: No public comments were received. Conclushon(s): A Notice of Public Hearing sign was posted on the property August 22, 2013 and notices were posted in the Spokane Valley Public Library, City of Spokane Valley perinit center and main reception area the same day. Public hearing notices were mailed to a 400' radius of the site on August 23, 2013 and notice was published in the Spokane Valley Herald the same day. Staff concludes that adequate public noticing was conducted for STV- 2013 -0001 in accordance with adopted public noticing procedures and has determined that the proposal meets all applicable development regulations. IV. AGENCY COMMENTS Comments were received from the following agencies and are attached as exhibits to this staff report: 1. City of Spokane Valley Development Engineering 2. City of Spokane Valley Public Works Department (Senior Traffic Engineer) 3. Spokane County Utilities 4. Spokane Regional Health District 5. Vera Water and Power 6. Avista Utilities V. OVERALL, CONCLUSIONS AND FINDINGS Staff concludes that STV -2013 -0001 as proposed is generally consistent or will be made consistent through the application of conditions of approval with the approval criteria stated herein. RECOMMENDATIONS: Planning Commission recommend City Council approve the vacation of the half- caI -de -sac and west portion of half - street right -of -way of Alki Avenue not required for the emergency access turn - around. The right -of -way being located approximately 500 feet west of the intersection of Alki Avenue and Bannen Road subject to the following: 1. The completion of the street vacation (File No. STV- 2013 -0001) including all conditions below shall be submitted to the City for review within ninety (90) days following the effective date of approval by the City Council. 2. Tire vacated property shall be transferred to the abutting property owner (Evergreen & Valleyway, LLC). 3. Following the City Council's passage of the ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington and including an exact metes and bounds legal description, and specifying if applicable any and all easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the Director of Community Development, or designee for review. The survey shall include the area upon which the emergency access hurr- around will be dedicated and shall show the tarn- around. 4. The surveyor shall locate at least two monuments on the centerline of the vacated right-of-way with one located at the intersection of the centerline of the vacated right -of -way with each street or right -of -way in accordance with the standards established by the City of Spokane Valley Street Standards. 5. All direct and indirect costs of title transfer of the vacated street from public to private ownership including but not limited to title company charges, copying fees, and recording fees tire to be borne by the proponent. The City will not asstune any financial responsibility for any direct or indirect costs for the h•ansfer of title. G. The zoning district designation of the properties adjoining each side of the street or alley to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation sliall then and henceforth be subject to all regulations of the extended districts. The adopting ordinance shall specify this zoning disk-let extension inclusive of the applicable zoning district designations. 7. The ordinance vacating the street shall separately address the relinquishment of the utility and border casements located adjacent to the vacated street. S. The record of survey and certified copy of the ordinance with reference to the recording number of the 2002 plat on the ordinance's recording cover page to tie the dedication and subsequent vacation/easement releases together shall be recorded by the City Cleric in the office of the Spokane County Auditor. 9. The dedication of the emergency access turn - around sliall be effected through deed by the proponent. The proponent shall prepare the transfer deed and real estate affidavit documents and record them with the Spokane County Recorder's office. 10. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. I��II J�Ir> >IILI�J it Vocinity Map STV -20 3 -0001 rt i i l t , 45142.9128 z �,p r Ln 451419171 �a— L"•"�! . .i0. ` � °r � } ' � � r -�.�_ _ ,�� INS : i Booneln— �:e A „ Caltal$ i #Raid 1�1 �atal�loEn-i ; l �,.-Catat I v� c /do. oM lfl 1 LJ�M"afI' q I - aio# iv �J ✓` ,yat�, 45143.0371 I I Ield -1 7 'tkL AL °0° 5O I °atle'yvra iv. -alit" • ver'±i3e AV o- � , m IV m � Q L�`D m 45232.9142 r' i � l "s l 45'2 �,�•92.2I0 � I °' 'd�1V'"� �� -' I `' IF r q i' I d-JAv co m 4S232. 9141 y N 3tdA 3 �4 brA 2,197.2 4 1,088.61 2,197.2 Feet O This map is a user generoted static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current or otherwise reliable. 1�= �>;�II IIIII�L> >�1� 2 0 Aerial Map 5 i V- 2073 -003 188.5 0 94.27 188.5 Feet This map is a user genernted Static output from on Internet mapping site and is for reference only. Data ]ayers that appear on this map may or may not be accurate, current, or otherwise reliable. F-D Cii1' OF COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION 11707 E Sprague Ave Suite 106 Spokane Valley tVA 99206 509.921.1000 Fax: 509.921.1008 plamiing @spokanevalley.org NOTICE OF PUBLIC HEARING The City of Spokane Valley Planning Commission is scheduled to hold a public heating on Se tembex• 12 2013 at City Hall 11707 East Sprague Avenue, at 6:00 p.m., to receive public testimony on the following proposal. FILE NUMBER: STV- 2013 -0001 DESCRIPTION OF PROPOSAL: Vacation of a fifty -foot wide cul -de -sac and unimproved right of way (19 feet wide by 81 feet long) of Alki Avenue. Tile right-of-way is located approximately five hundred (500) feet west of the intersection of Alki Avenue and Bannen Road. The proposal includes the dedication of a turn - around at the west terminus of AIki Avenue. PROPONENT: Evergreen & Valleyway, LLC, 10221 E Montgomery Ave, Ste A, Spokane Valley, WA. 99206. Represented by Mike Silvey PROJECT PLANNER: Martin Palaniuk, Planner; 11707 East Sprague Avenue, Suite 106; Spokane Valley, WA 99206; (509) 720 -5031; inpalaniuk a suoka nevalle .org HEARING PROCEDURES: The Spokane Valley Planning Commission will conduct the hearing pursuant to Planning Commission rules of procedure. Interested persons may testify at the public hearing and may summit written comments and documents before or at the hearing. Tile Plaruiing Commission may limit the time given to speakers. The Planning Commission will forward a recommendation on the proposed street vacation to the Spokane Valley City Council. STAFF REPORT AND INSPECTION OF FILE: A staff report will be available for inspection seven (7) calendar days prior to the hearing at Spokane Valley City Hall, Suite 106, 11707 East Sprague Avenue, between 8:00 ain and 5:00 pm, Monday - Friday, excluding holidays. Please send written comments to Martin Palaniuk, Planner; 11707 East Sprague Avenue, Suite 106; Spokane Valley, WA 99206; (509) 720 -5031; Fax (509) 921 -1008; SPECIAL ASSISTANCE: Individuals planning to attend the public hearing who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 720- 5102 as soon as possible so that arrangements may be made. TRACT 85 OF VERA — — — N89 58'24 "W 461.00 — — — �C — — 421.00-- 20' ! �o' 01 N 215 00 o z1,.00 ��j ALKI AVE.— I 46 �/? 4,236 sq. Ft. 69.47 rte — q I I [_rUtil7ty Easement 24.5• ' o r i 24.5 E 15' o _ < Lo i Caregc —f E20J O ao � �� N f N �� TRACT "A" ^ k8 N 2 n Hause 36,920 SO.FT. I �� LLI o r 516 N. EVERGREEN TRACT "D" N B "A" c� 711 TRACT "C" o \� O I o 1 _10 c 29.746 SOFT. LLJ I o 17,159 S4.FT. 0 14010 E_ A1ki > Q I LL] Z j Z $ 13918 E. A1ki 0 I N8938.24 "W 210.00 z oI TRACT "B" 0 1 15,778 SQ.FT, C4 Sewer Easement 512 N. EVERGREEN r, — NO 1/2 OF TRACT 85 OF VERA 2o' 101 z 40' 210.Oa 81.00 130.00 — --1- — I 421.00 — — I 2Q, � — — — N89 55'13 "W 461.00 — �' SOUTH 1/2 OF TRACT 85 OF VERA I �I° I o c Sewer Easement —:2 I o TRACT "A" I I o TRACT "B° 1.69 ACRE `„ ° 1.70 ACRE N1 13907 E. Vafleywoy I °z — CN — -- — — Original Tract Lire cat P — N45'00'28 "err VALLEYWAY AVENUE EXISTING SITE PLAN TRACT 85 OF VERA — — — N89'58'24 "W 461.00— — - - — --421.00-- �� Isar+ g rsz 40' 145.$0 — 145.50 0' 4 i Shed 3.220 54. FL rD q I �1Utility Easement 24.5• � LOT 1 24.s• ,� `"r 1a.25o SQ.FT.� Gvr P El LOT 2 n q 1 N °�` 1s.zso sQ. T_ o I 1 rx 01 � I u7 ! T 4g Lo N 16 _ SS I n House I LLJ LL, 22' .50 145.50 v Ls.I O O 291.00 w " LJ tf LOT 4 N° ,�0 A I Lu I o p I o o 23.065 5Q.FT. o f Lil Z LOT 3 a I ^ i 36,536 SQ.FT. Ld O I Sewer Easement 1 p 20' Qj O 40' 291.00 in 130.00 _ Z — I — I � 1 --421.00- I — — — N89'55'13 "W 461.00�-t j I o SOUTH 1/2 OF TRACT 85 OF VERA Sewer Easement I I o n I N z TRACT "A.' TRACT „B„ 1.69 ACRE e4 0 0 1.70 ACRE I 13907 E. Valleyway 3X4* SS- I �I 265.00 — _-- _— _ -4�I�— I ��Original Tract Eine3� — — In — — o N45'00'28 "W VALLEYWAY AVENUE TPy �P ®S�D SI � PLAT IC-4 Vicinity Map S79- 2®13 -COGi l 2,197.2 0 1,098.61 2,197.2 Feet This map is a user generated static output from an rntemet mapping site and is For reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. ��'�L' JIJ1�- ��I��_ � Martin Palaniuk From: Inga Note Sent: Thursday, August 08, 2013 9:10 AM To: Martin Palaniuk Cc: Eric Guth; Ryan Kipp; Micki Harnois Subject: RE: STV- 2013 -0001 Attachments: Public Works Comment on STV - 2013- 001.doc Marty, Here are the public works comments on the street vacation. Thanks, Inga Front: Micki Harnois Sent: Tuesday, July 23, 2013 11 :29 AM To: Inga Note Subject: RE: STV -2013 -0001 This will definitely be In the staff report as a condition. This is also a requirement of the Fire Dept. Micki From: Inga Note Sent: Tuesday, July 23, 2013 10 :55 AM To: Micki Harnois Subject: RE: STV- 2013 -0001 Micki, Are you conditioning it somehow so that the new Lot 2 has an easement to Evergreen and is not landlocked? Just thinking about problems that could arise if the properties didn't develop as they planned and got sold off. Inga From: Micki Harnois Sent: Tuesday, July 23, 2013 10:50 AM To: Inga Note Subject: STV -2013 -0001 Inga, Thank you for your help. These are the plans you saw this morning. Micki i SlSolcane ,,;oOValley 11707 E Sprague Ave Suite 106 ® Spokane Valley WA 99206 509.921.1000 0 Fax: 509.921.1006 0 cftyhatt @spokanevattey.org Memorandum To: Weld Harnols, Associate Planner From: inga Note, Senior Traffle Engineer CC: Eric Guth, Public Works Director Date: 7/23113 Re: STV- 2013 -0001 The application proposed to vacate approximately the west 100' of Alki Avenue right -of- way, and to shift the half- cul -de -sac to the cast so it lies entirely within parcel #45143.1573. u. The Public 'Works Department submits the following comments for the Public Hearing. These comments are based on the criteria for street vacation listed in Chapter 22.140.030 of the Spokane Valley Municipal Code. 1. Whether a change of use or vacation of the street or alley will better serve the public; The vacation is expected to have no itt act on the genet-a1 public. - .I 1 IA t♦" 45143.1346 N N G 1 4� 4i f• l� €S °' 451431345 -- — -- 451431928 t 45143.1327 _. _ -� •- AN 0 _ 45143.1760 SPOKA is V LL FY 451431570 - 4' 45143.1573 Sr 0 n 45143.1759 IA 451431571 - - 451431758 ry The Public 'Works Department submits the following comments for the Public Hearing. These comments are based on the criteria for street vacation listed in Chapter 22.140.030 of the Spokane Valley Municipal Code. 1. Whether a change of use or vacation of the street or alley will better serve the public; The vacation is expected to have no itt act on the genet-a1 public. - .I 1 2. Whether the street or alley is no longer required for public use or access; The street is currently providing access to parcel #45143.1572 which would become landlocked with this proposal. However, the City expects to condition the vacation upon the provision of an easement for that parcel so it 1411 ham access to Evergreen. 3. Whether the substitution of anew and different public way would be more useful to the public; No. There is no need for a new and different public way. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists; This vacation would allow the property owners to combine several lots together for a corrurrercial developrrrent project. The cotrunercial access lvorticl be provided fr•on Evergreen. The other properties to the east on Alki would ham no change in their access. 5. Whether objections to the proposed vacation are made by owners of private property abutting the street or alley or other governmental agencies or members of the general public. Public Mo•ks is not aware ofatry objections at this tithe. Public Works comments on STV -2013 -0001 2 Martin Paianiuk From: Wayne McGavran Sent: Wednesday, August 14, 2013 9:24 AM To: Martin Palaniuk Cc: Gabe Gallinger; Dev Eng Subject: STV -2013 -0001 Martin, Development Engineering is okay with this street vacation as submitted. Wayne SPOKANE REGIONAL HEALTH DISTRICT ENVIRONMENTAL PUBLIC HEALTH DIVISION INTEROFFICE MEMO DATE: August 22, 2013 TO: Martin Palaniuk, Planner, City of Spokane Valley Department of Community Development FROM: Donald Copley - EHS1I, SRHD SUBJECT: Street Vacation STV- 2013 -0001 (Evergreen & Valleyway LLC) The Spokane Regional Health District has no comment on this street vacation. Martin Pafaniuk From: Brian Dills [BDilts @verawaterandpower.com) Sent: Tuesday, August 20, 2013 12:47 PM To: Martin Palaniuk Subject: RE: Street Vacation STV -2013 -0009 Dear Marty: Vera Water and Power does not have any utilities lying within the Cul -de -sac on AN Rd. located within Tract C and Tract D of Short Plat SP 1243 -00. The vacation of this Cul -de -sac does not require any utility easements for Vera Water and Power and is therefore 1s acceptable to vacate this property. Li: ";_��''' 13;- . � K OW-p i7i,YfrLr�f' Evu�+.v�e�r Vera Water and Power PO Box 530 Spokane Valley WA 99037 -0530 brian@verawaterandpower.com_ Prone 509 - 924 -3800 Cell 509- 475 -5130 Fax 509 - 922 -3929 1 To: Martin Palanluk (City of Spokane Valley - Community Development) CC: From; Jim Red (Spokane County - Division of Utilities) Date: Friday, August 16, 2013 Plarining /Stillding #: STV- 2013 -0001 Subject: STV -2013 -0001 Stage: Pre - Construction Phase: SV Alki Avenue & Bannen Rd Address Alki & Bannen Rd SS09 A This proposal has no Impact on sewer facilities. There are no recommendations. Martin Paianiuk From: Micki Harnois Sent: Tuesday, October 01, 2013 9:02 AM To: Martin Palaniuk Subject: FW: STV- 2013 -0001 From: Chambers, David [mallto:David.Cfiambers@avistacorp.co Monday, September 30, 2013 2.47 PM To: Mickl Harnols Subject; STV -2013 -0001 Micki, Avista serves the area with gas only on both the north and south sides of subject property. There is no gas in the portion of AN in question therefore Avista has no objection to the vacation of the 15'X 165' of AN Avenue, Thank you Dave Chambers Rea! Estate Representative AVISTAN Corp. W work phone: 509.495.4419 9 cell phone: 509.981.4979 e— Odavlcl,chambersoavfstacorn.com PO Box 3727 MSC -25 Spokane WA 99220 -3727 Martin Palaniuk From: Chambers, David [David, Chambers @avistacorp.com] Sent: Thursday, August 15, 2093 0;44 AM To: Martin Palaniuk Subject: RE: Mike Silvey Evergreen Road site Martin, i believe Vera is the electric provider As far as the alignment of the streets and lots, it seems like I have numerous variations of this project from COSY and separately from Simpson. What I really would like to see is a good clean before and after drawing. I assumed that the cul de sac was moving east a short distance but was going to still exist. Now i think you are saying the hammerhead turnaround is the end of the street. On the map you sent me that says "Turn around to be dedicated" shows the little cull de sac named Alkl Avenue still there. Bottom line.... We need to take a gas from Alki and Bannen area and build it in a westerly direction to connect to the east boundary of Lot 2. If the cul de sac stays we are probably okay. If the cul tie sac goes away and the turnaround is the end of the road, we need an 10' easement from the end of the road to the east boundary of lot 2. 1 hope i am understanding all of this because it is not very clear. Call If you have any questions or clarifications. Dave From: Martin Palanluk [ rnailto:mpalanluk @spokanevalley org] Sent: Tuesday, August 13, 2013 5:23 PM To: Chambers, David Subject; RE: Mike Slivey Evergreen Road site Have, The street vacation now looks like this drawing. As you can see the right -of -way will not extend all the way to the western edge of existing Tract "D ". Will this still be sufficient for Avista. Can your tell me who provides the electric in this area? I'll need them to review also. Marty TRACT 85 OF VERA r - { �n o U t`"1 n�? rr I ?t G re r: c � 1= �r IPAC ui)rr From: Duane Helt [mailto :dmhPsimpsonengl eerrs.coni] Sent: Thursday, August 08, 2013 1 :52 PM To: Martin Palanluk Subject: F=W: Mike Sllvey Evergreen Road site ALKI AVE. V f� Ix Marty here is the letter from Avista. Also I sent Micki a note that Billy needs a request form for the vacation. So hopefully she will do that and that Billy will respond back Thanks Duane K From; Chambers, David [ al Ito: David.Chambers avistacor .cam] -� Sent: Tuesday, June 18, 2013 8 :44 AM To: c1mliCkirn.psonengineers.com Subject: Mike Silvey Evergreen Road site Duane, From what I can see from the proposed site plan Avista shouldn't need any new easements in this area even If the cul de sac is moved. As long as AIM is still dedicated ROW and we can get from point A to point B on my exhibit and stay in ROW the entire distance we should be fine. Lot 2 and 4 could be served from this line extension along AIN and lot 1 already has service from Evergreen and lot 3 has a service stub on Evergreen also. Hope this helps. Note that Avista has gas only in this area and is not the electric service provider. Dave Chambers Rea! Estate Representative , I rsy' a Corp. 9 work phone: 509.495,4419 2 cell phone: 549.981.4979 e*-[Z(Iavid.cliambers@?avistacorp.com 2 PO Box 3727 MSC -25 Spokat a WA 99220.3727 S. fv' 7� i 1 Avista will need to get from Alld Ave all 'Jhe way from the stub A. shown to Lot 21 B. If this area will contiinue to be row, we should not need any new easements. r ; j lot I served from Everren ,5 r 1 T. I f lot 4 s • � r- •Ifll� Fj 1 1 a S�. c ;4 • h ;' a. i 3�+� fill l �f` }'. �r -+max• r«. + ,,, �` I ! <� f; , + !ot 3 to be served from Evergreen at this location Ok , .., _Y. � t 1 � i e�{t• �4 d? +'' 'I � I. - � it 3 Spokane Valley Planning Commission APPROVED Minutes Council Chambers — City Hgfl,11707 E. Sprague Ave. August 22, 2013 I. CALL TO ORDER Chair Bates called the meeting to order at 6:00 p.m. II. PLEDGE Or ALLEGIANCE Commissioners, staff, and audience stood for the pledge of allegiance III. ROLL CALL COMMISSIONERS Present Absent CITY STAFF Bill Bates - Chair x I Scott Kuhta, Planning Manager Joe Stoy— Vice Chair x I Marty Palaniuk, Planner Steven Neill x I Erik Lamb, Deputy City Attorney Kevin Anderson x r Mike Phillips x F, Robert McCaslin x t Christina Carlsen x 1 Cari Hinshaw, secretary IV. APPROVAL OF AGENDA Commissioner Stoy moved to approve the agenda as presented, a second was made and the motion passed unanimously. V. APPROVAL OF MINUTES Commissioner Carlsen moved to approve the August S, 2013 minutes as presented, a second was made and the motion was passed unanimously. VI. COMMISSION REPORTS: Commissioner McCaslin attended the town hall meeting for Cathy Memorris Rodgers. He stated he has never seen such a rude crowd; people were thrown out of the meeting while the congressional representative was very patient and did not have backlash at the people that were interrupting. He stated it was quite an experience. Planrtiltg Commission Minutes Page I of 4 VII, ADMINISTRATIVE REPORT: Planning Manager Scott Kuhta provided a brief overview of the upcoming agenda and lie shared for last couple of years the City has not seen much in the way of subdivision platting activity. The last few months' things have really picked up, staff has been working on a number of final plats and new subdivisions have been coming in, VIII, PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS A. Unfinished Business: Finding of Fact: CTA- 2013 -0006 — Privately Initiated Code Text Amendment, SVMC Chapter 19.120, to allow specialized training/learning studios as a Permitted Use in the I -1 zone and a Conditional Use in the I -2 zone. Commissioner Sloy moved to approve and forward to City Council CTA - 2013 -0006 as presenled. A second was made. Discussion: None Planning Commission vole ims to forimird to the City Council as presented, the motion was passed unanimously. B. New Business: Study Session: Street Vacation — STV- 2013 -0001 Commissioner Phillips reeused himself from the Study Session (STV -2013 -0001) clue to conflict of interest. Although not directly involved, Mr. Phillips' consulting firm is working on the proposed street vacation. Planner Marty Palaniuk presented an overview of a street vacation requested by the applicant, Mike Silvey, on behalf of Evergreen and Valleyway, LLC. Mr. Silvey requests the vacation of an unimproved, lialf- width, right -of -way section of Alki Avenue (81 feet in length by 19 feet wide with 50' radius cul -de -sac at the terminus). The vacated cul -de -sac will be replaced through the dedication of an emergency access turn- around. Commissioner Stoy asked if the dedicated area is going to be the fire department hammerhead. Planner Palaniuk stated that the City staff have looked at it and agreed with the vacation and dedication of the hammerhead. He commented that a half cuI -de sac does no good for the fire department; they cannot turn around on a half cul -de -sac, so idea was to get a turnaround hammerhead there. It's not the ideal for the end of Alki but it will be functional to allow emergency vehicles to get in there and get turned around. It also would give the City somewhere to push snow in the winter. Commissioner Anderson asked if you vacate a portion of a street, would the city require the right-of-way to he improved. Mr. Palaniuk stated that the city will require the improvements when the developer gets a building permit for this property. Planning Manager ICuhta stated that the property to the north would be required to dedicate and to Planning Commission Minutes Page 2 of 4 improve a portion of Ilieir property; it appears that they are moving fast to get these areas developed and most likely, there will be many improvements within the next year. X. GOOD OF THE ORDER Commissioner Anderson had a comment on the Spokane Valley Municipal Code, Section 17.80.150 F, which has the two approval criteria's: T. Approval Criteria. The City may approve amendments to this code if it finds that: 1. The proposed amendment is consistent with the applicable provisions of the Comprehensive Plan; acid 2. The proposed amendment bears a substantial relation to public health, safety, welfare, and protection of the environment. He stated that the problem lie has is it says; and between 1 and 2, which mean both the criteria's need to be met to do what it says. Also in sentence 2 it states: bears a substantial relation to public health, safety, welfare, and protection of the environment, Commissioner Anderson does not believe in most cases you can support that sentence. However, there are cases that you could. Commissioner Anderson stated lie is curious why an and verses an or type requirement and can that requirement be changed. Planning Manager Kuhta stated that the basis of zoning is to protect the public health, safety, and welfare. This is a standard clause in the municipal code. Deputy City Attorney Erik Lamb stated our constitutional authority for municipalities to act and to enact zoning regulations, is our police power to protect the public health, safety, and welfare. He continued that in requiring this in an approval criteria were insuring that it is under our constitutional authority. Commissioner Anderson stated he has a tough time using the same paragraph every time, there is no validity to it. XI. ADJOURNMENT being no other business the meeting was adjourned at 6:36 p.m. Bill Bates, Chairperson Planning Coniniission M inutes Page 3 of 4 i 7G:sc'1 Cari Hinshaw, PC Secretary Date signed 1/.2 Planning Commission Minutes Page 4 of 4 Spokane Valley Planning Commission APPROVED Minutes Council Chambers -- City Hall, 11707 E. Sprague Ave. September 12, 2013 I. CALL TO ORDER Chair Bates called the meeting to order at 6:00 p.m. IL PLEDGE OF ALLEGIANCE Commissioners, staff and audience stood for the pledge of allegiance III. ROLL CALL COMMISSIONERS Present Absent CITY STAI+'I+ Bill Bates - Cliair x I , John Holunan, Cotumunity Dev Director Joe Stoy— Vice Chair x I Marty Palaniuk, Planner Steven Neill x I Cary Driskell, City Attoriiey Kevin Anderson x 1— Mike Phillips x I Robert McCaslin x t Christina Carlsen x F- Cari Hinshaw, secretary IV. APPROVAL OF AGENDA Commissioner Stoy moved to approve the agenda as presented, a second was made and the motion passed unanimously. V. APPROVAL OF MINUTES Commissioner Neill moved to approve the August 22, 2013 minutes cis presented a second u,as made and the motion was passed unanimously. VI. COMMISSION REPORTS: VII. ADMINISTRATIVE REPORT: Community Development Director John Holiman reported that they had anticipated starting the public review process of the Shoreline Development Regulations. Senior Planner Lori Barlow is still working on those. She just finished the administrative procedures and now is tying the entire document together, so lie stated that we are not ready to move forward with the public hearing for September 26, 2011 Mr. Hohman recommended to the Planning Commission that the meeting on September 26, 2013 be Planning Commission Minutes Page i of 4 canceled. Commissioner Bates asked if there was any objection to canceling the meeting for September 26, 2013. There was no objection. VIII. PUBLIC COMMENT: There was no public comment IX. PUBLIC HEARING: STV -2013 -0001 Street Vacation Chair Bates opened the Public Hearing at 6 :07 PM Commissioner Phillips i-ecused himself from the Study Session (STV -2013 -0001) due to conflict of interest. Although not directly involved, Mr. Phillips' consulting firm is working on the proposed street vacation. Planner Marty Palaniuk presented an overview of street vacation STV - 2013 -0001 requested by the applicant, Mike Silvey, on behalf of Evergreen and Valleyway, LLC. Mr. Silvey requests the vacation of an unimproved, half - width, right-of-way section of Aiki Avenue (81 feet in length by 19 feet wide with 50' radius cul -de -sac at the terminus). Tire vacated cul -de -sac will be replaced through the dedication of an emergency access turn- around. Commissioner Anderson asked if the Fire Department is supposed to comment on the agency comments. Mr. Palaniuk said yes we send it over to the Fire Department for review and comment. Prior to the discussing the emergency access turn - around, we cleared that thru the Fire Department. Tracy Harvey from the Fire Department was ok with the cul -de- sac and creating the turn - around. Commissioner Anderson asked who the turn - around is being dedicated too. Mr. Palaniuk stated it would become City property. Commissioner Anderson asked, if the turii- around is completely built and paved by the applicant? Mr. Palaniuk responded that the applicant wouldn't be required to improve at the time of vacation, but when they develop the parcel, it will be required to be improved. Commissioner Bates stated that the description of the proposal shows a hundred and eleven feet in length and all the other documents show eighty -five in length. Mr. Palaniuk state that there was some question about what that length was. He said he tried to get it to one hundred and eleven but could not get an exact length the turnaround had to be from the engineer. Mr. Palaniuk stated, it's been updated. In the end, the record of survey will have every dimension on it. Commissioner Bates asked Mr. Palaniuk to explain what Item 6 under recommendation means: (The zoning designation of the properties adjoining each side of the street or alley to be vacated shall be automatically extended to the center of such vacation). Mr. Palaniuk stated that in this case they are vacating a half right of way. Therefore, you do not really go to the center of the street. The zoning that is adjacent to the right of way will automatically extend into the area that is vacated. Therefore, as we vacate it, then it will automatically become garden/office. Commissioner Bates asked if the letter submitted from David Chamber of Avista has been resolved. Commissioner Bates stated that it looks like Mr. Chamber's was confused due to the map that was sent to him. Mr. Palaniuk stated that Mr. Chamber's wanted to make sure lie had an casement across to the parcel with a ten foot easement, so that lie could serve that parcel. Planning COI11111kSi4n MinnEeS Page 2 of Public Comment Dan Lafser, 14010 E. AIki Ave Spokane Valley, 99216 Mr. Lafser wanted to know what an R -4 zoning is. Mr. Palaniuk stated that it is residential urban district, which allows single - family residences, duplexes, some limited multifamily residential and allows the assisted living facility, which is more of a multifamily type. Mr. Lafser wants to know why they would put an assisted living in an R-4. Mr. Palaniuk stated there will be a hearing on that rezone on October 24, 2013. Mr. Arger will be there for questions, Mr. Lafser commented that as long as the city is vacating properties than just make the street as wide as it should be with Mr. Argers and Mr. Silvey's property. Commissioner Bates responded (fiat would a separate issue altogether. Mr. Lafser has concerns about the traffic flow thru Alki. Mr. Palaniuk responded that Mr. Arger expressed his interest to bring his access from Evergreen to get to the assisted living facility. Linda Lafser, 14010 E. Alki Ave Spokane Valley, 99216 Ms. Lafser stated that when she looks at the drawings: the existing one and the one that is proposed, it shows many dotted lines. She asked what they were. Mr. Palaniuk stated that (lie dash lines were easements that were dedicated to part of the plat; maybe a utility easenient or possibly a border easement. Commissioner Bates thanked the public for attending. There were no further- comments and Cotnsnissioner Bates closed the Public Hearing at 6:37 PM. Motion: Conu►uissioner Neill made (i motion to approve crud foru)ard to the City Council STV 2013 -0001 as 1- wesented.. A second wcfs ruade. Discussion: None Plalining Commission Action: to forward to the City Council as presented the motion was passed uncininiously. X. COMMISSION BUSINESS XI. GOOD OF THE ORDER There were no comments. X11. ADJOURNMENT There being no other business the niecting was adjourned at 6:40 p.m, Bill Bates, Chairperson Planning Commission Minutes Page 3 of 4 C Carl Hinshaw, PC Secretary Date signed /0 /D �/-�- Planning Commission Minutes Page of CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance 13 -018 Adopting SVMC 8.55 - Unlawful Public Exposure. GOVERNING LEGISLATION: NA PREVIOUS COUNCIL ACTION TAKEN: Administrative report to Council on October 3, 2013; administrative report to Council on October 29, 2013; first reading by Council on November 12, 2013. BACKGROUND: Council received numerous comments regarding whether businesses may operate with employees who wear very little clothing. On October 3, Council requested that staff research potential options for addressing this issue. After doing so, staff recommends consideration of language that clearly identifies what cannot be exposed in public, states that exposing such areas or facilitating the exposure of such areas is a violation of law, and provides that the penalty for a violation is a misdemeanor. Staff has identified a number of recommended exceptions as well. Staff drafted a proposed ordinance that incorporates language on the suggested approach, which is attached. OPTIONS: (1) Move to adopt Ordinance No. 13 -018; (2) take other appropriate action. RECOMMENDED ACTION OR MOTION: I move that we adopt Ordinance 13 -018 adopting Spokane Valley Municipal Code chapter 8.55 relating to unlawful public exposure. BUDGET /FINANCIAL IMPACTS: N/A STAFF CONTACT: Cary Driskell, City Attorney; Erik Lamb, Deputy City Attorney ATTACHMENTS: Draft Ordinance 13 -018 adopting SVMC 8.55 - Unlawful Public Exposure. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 13 -018 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A NEW CHAPTER OF SPOKANE VALLEY MUNICIPAL CODE (SVMC) 8.55 REGULATING UNLAWFUL PUBLIC EXPOSURE IN PUBLIC PLACES; AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council received considerable public testimony expressing concern about nude or semi -nude individuals in a public setting. A record of these comments is contained in the legislative record for this Ordinance, with a copy available for review in the Office of the City Clerk; and WHEREAS, Article 11, section 11 of the Washington State Constitution allows local governments to make and enforce within their jurisdictional limits, local laws and regulations not in conflict with the general laws of the State; and WHEREAS, the Washington State Supreme Court has recognized the right of local governmental entities to regulate conduct in public places, including public nudity and semi - nudity; and WHEREAS, public nudity and semi - nudity can have a negative impact on the community, including exposure to minors; and WHEREAS, following review of the City's existing Municipal Code, as well as statutes contained in the Revised Code of Washington, City staff does not believe existing laws adequately address public semi - nudity; and WHEREAS, local regulations criminalizing conduct should clearly identify the conduct which is prohibited; and WHEREAS, the City Council does not intend through these actions to amend or otherwise impact the City's adult entertainment regulations, codified as SVMC 5.10, which regulations are separate and distinct from this proposed chapter 8.55 SVMC; and WHEREAS, the City Council, in enacting this Ordinance, seeks to promote the City's interest in protecting the public health, safety, and welfare of the residents of the City. NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, ordains as follows: Section 1. The purpose and intent of this chapter is to establish a regulatory framework regarding exposure of certain human body parts while in a public place, and providing penalties for violations thereof, all in the interest of protecting the health, safety, and welfare of the residents of the City of Spokane Valley. Section 2. That SVMC Title 8 be amended by adding a new chapter, to be designated "8.55" - as follows: Ordinance 13 -018 Unlawful Public Exposure Page 1 of 3 DRAFT 8.55.010 - Definitions. Unless the context clearly requires otherwise, the definitions used in this chapter shall have the following meanings: "Expose or exposure" means to reveal or otherwise render open to view in a public place. "Full and opaque covering" means material which is securely attached over or around the shoulders, neck or back, and which is not transparent or translucent. Body paint, body dye, tattoos, liquid latex whether wet or dried, or any similar substance applied to the skin surface shall not be considered opaque covering. Any substance which can be washed off the skin is not full and opaque covering as required by this chapter. "Prohibited body parts" for purposes of this chapter means exposure of- - any part of the male or female genitals, or anus; or - more than one -half of the female breast by area; or - any part of the areola or nipple of the female breast. "Public place" means an area visible to public view, including any place in which the general public has a right to be present or view, whether or not conditioned upon payment of a fee. 8.55.020 - Unlawful public exposure prohibited - facilitation. It shall be unlawful for any person: A. To knowingly expose a prohibited body part in a public place without a full and opaque covering. B. Who owns, manages, or operates any retail sales or retail service business to knowingly facilitate, permit, encourage, or cause to be committed whether by commission or omission, another person to expose a prohibited body part in a public place without a full and opaque covering. 8.55.030 - Exceptions to unlawful public exposure. The prohibitions set forth in SVMC 8.55.020 shall not apply to the following: A. Breastfeeding or expressing milk, regardless of where it occurs; B. Use of public places where privacy is customary including, but not limited to bathrooms, saunas, and changing rooms associated with licensed businesses; C. Classes, seminars or lectures conducted for scientific or education purposes, including but not limited to art classes and medical classes; D. Businesses where medical procedures occur; E. Children under the age of 10 years; Ordinance 13 -018 Unlawful Public Exposure Page 2 of 3 DRAFT F. A play, television broadcast, or other dramatic work; and G. Conduct that is subject to regulation pursuant to SVMC 5.10 — Adult Entertainment. 8.55.040 - Affirmative Defenses. It is an affirmative defense to prosecution for a violation of SVMC 8.55.020 that the unlawful public exposure, when considered in the context in which it was presented, provided actual literary, artistic, political, or scientific value and was not provided for commercial or sexual exploitation or with an emphasis on an appeal to a prurient interest. 8.55.050 - Penalties and enforcement. A violation of SVMC 8.55.020 is a misdemeanor and shall be punishable by a fine not to exceed $1,000 or imprisonment not to exceed 90 days, or both. Section 3. Severability. If any part of chapter 8.55 SVMC is declared unenforceable, it shall not affect the remainder. Section 4. Effective Date. This Ordinance shall become effective five days after publication of the Ordinance, or a summary thereof, in the official newspaper of the City. Adopted this day of 12013. City of Spokane Valley Thomas E. Towey, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 13 -018 Unlawful Public Exposure Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance 13 -019 Adopting SVMC 9.10.125: Tow Operators Performing Private Impounds — Requirements; and Amending SVMC 9.10.150 — Penalties. GOVERNING LEGISLATION: NA PREVIOUS COUNCIL ACTION TAKEN: Adoption of SVMC Chapter 9.10; administrative report to Council on November 12, 2013. BACKGROUND: The Spokane Valley Police Department reported incidents where private owners have discovered stolen vehicles abandoned on their lots. Currently, if these private owners call for a private impound of vehicles on their property, there is no requirement for the tower to first call the City Police Department to ensure it is not a stolen vehicle. As a result, victims of auto theft are further financially injured by the tower charging impound and storage fees, when that could have been avoided had the City Police Department been notified of the stolen vehicle. The City Police Department requested that staff research potential options for addressing this issue. After doing so, staff recommends consideration of language that requires private tow operators to first check with the City Police Department before performing an impound. Staff recommends amending the penalty provisions of SVMC Chapter 9.10 so that the penalty for any violation of this chapter is a Class 1 civil infraction. Currently, a towing violation is a public nuisance handled by the City Code Compliance Department. However, it is more appropriate for the City Police Department to handle these violations as civil infractions. The maximum penalty for a Class 1 civil infraction is $250 plus various court costs and fees, which total with the penalty approximately $520. Staff drafted a proposed ordinance that incorporates language on the suggested approach, attached. OPTIONS: (1) Move to advance to a second reading with or without modification; or (2) take other appropriate action. RECOMMENDED ACTION OR MOTION: I move that we advance Ordinance 13 -019 adopting SVMC 9.10.125 and amending SVMC 9.10.150 relating to tow operators performing private impounds to a second reading. BUDGET /FINANCIAL IMPACTS: N/A STAFF CONTACT: Erik Lamb, Deputy City Attorney; Tim Murphy, Legal Intern ATTACHMENTS: Proposed Ordinance 13-019— SVMC 9.10 —Towing. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 13 -019 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON ADOPTING SPOKANE VALLEY MUNICIPAL CODE SECTION 9.10.125 RELATING TO TOW OPERATORS PERFORMING PRIVATE IMPOUNDS, AMENDING SPOKANE VALLEY MUNICIPAL CODE SECTION 9.10.150(A) RELATING TO PENALTIES, AND OTHER MATTERS RELATED THERETO. WHEREAS, Spokane Valley Municipal Code Chapter 9.10 applies to all persons performing police- initiated impounds within the corporate limits of the City; and WHEREAS, the City currently has no regulations regarding private impounds of stolen vehicles, including no requirement for towing operators to check with the City Police Department before impounding an abandoned vehicle; and WHEREAS, this Ordinance seeks to assist victims of stolen vehicles from being further victimized. The requirement of towing operators to receive prior clearance from the City Police Department is likely to help avoid further inconvenience and monetary impact for victims of such crimes; and WHEREAS, this Ordinance would change the penalty section so that a violation constitutes a Class 1 civil infraction enforceable by District Court, rather than through the City's code compliance office; and WHEREAS, the City Police Department recommends adopting these provisions; and WHEREAS, this Ordinance is in the best interest of the health, safety and welfare of the citizens of the City. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Adoption. Spokane Valley Municipal Code 9.10.125 is hereby adopted as follows: 9.10.125 Tow operators performine private impounds — Requirements. Any tow truck operator impounding a vehicle from private propeLly is required to notify the City Police Department and wait for clearance to proceed prior to impounding an abandoned motor vehicle. Impoundment of stolen vehicles is only authorized by law enforcement. In the event that the reported stolen vehicle subsequently requires impoundment, the reporting /posted tow company shall receive the tow. Towing operators shall otherwise comply with all towing and impoundment provisions in chapter 46.55 RCW. Ordinance 13 -019 Amending Towing Regulations Page 1 of 2 DRAFT Section 2. Amendment. Spokane Valley Municipal Code 9.10.050 is hereby amended as follows: 9.10.150 Violation — Penalty. A. Civil Infractions. Any person violating or failing to comply with any provision of this chapter shall be subject to a Class 1 civil infraction pursuant to chapter 7.80 RCW. B. Suspension/Revocation. Any violation of the provisions of this chapter may be grounds for suspension or revocation of a tow operator's registration with the City pursuant to this chapter. C. Provision Nonexclusive. Penalty and enforcement provisions provided in this chapter are not exclusive, and the City may pursue any remedy or relief it deems appropriate. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed this day of December, 2013. Mayor, Thomas E. Towey ATTEST: City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 13 -019 Amending Towing Regulations Page 2 of 2 DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of November 20,2013; 2:10 p.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Dec 3, 2013, Study Session Format, 6:00 p.m. [due Mon, Nov 25) 1. Historic Preservation & Special Evaluations — Mike Basinger (25 minutes) 2. Contract Updates: Sweeping Contract; Street & Stormwater Maintenance Contract— Eric Guth (20 minutes) 3. Pavement Management Plan Update — Eric Guth (30 minutes) 4. Parks and Recreation Master Plan — Mike Stone (20 minutes) 5. Draft Legislative Agenda — Mike Jackson (15 minutes) 6. Advance Agenda (5 minutes) 7. Info Only: Public Works Monthly Report [ *estimated meeting: 95 minutes] Dec 10, 2013, Formal Meeting Format, 6:00 p.m. [due Mon, Dec 21 Dec Community Recognition, Presentation of Key and Certificate Mayor Towey (5 minutes) 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance 13 -019 Amending Towing Regulations — Erik Lamb (10 minutes) 3. Proposed Resolution 13 -012 Amending Fee Resolution for 2014 — Mark Calhoun (10 minutes) 4. Proposed Resolution 13 -013 Adopting Amended Parks and Rec Master Plan — Mike Stone (10 minutes) 5. Motion Consideration: Lodging Tax Allocations for 2014 — Mark Calhoun (25 minutes) 6. Motion Consideration: Pavement Management Plan Update — Eric Guth (10 minutes) 7. Motion Consideration: Approval of Legislative Agenda — Mike Jackson (15 minutes) 8. Advance Agenda (5 minutes) [ *estimated meeting: 95 minutes] Dec 17, 2013, Study Session Format, 6:00 p.m. [due Mon, Dec 9] ACTION ITEMS: 1. Motion Consideration: Sweeping Contract — Eric Guth (10 minutes) 2. Motion Consideration: Street Maintenance Contract — Eric Guth (10 minutes) 3. Mayoral Appointments to Planning Commission (2 positions set to expire 12 -31 -2013) (5 minutes) 4. Mayoral Appointments to LTAC (2 positions set to expire 12 -31 -2013) (5 minutes) NON - ACTION ITEMS: 5. Advance Agenda (5 minutes) [ *estimated meeting: 35 minutes] Dec 24, 2013 no meeting — Christmas Eve Dec 31, 2013 no meeting — New Year's Eve Jan 7, 2014, Study Session Format, 6:00 p.m. [due Mon, Dec 301 1. Council Officer Elections (select Mayor and Deputy Mayor) — Chris Bainbridge (10 minutes) 2. Alki Street Vacation (13400 Block of Alki) — Christina Janssen (15 minutes) Jan 14, 2014, Formal Meeting Format, 6:00 p.m. [due Mon, Jan 61 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading, Ordinance Street Vacation (13400 Block of Alki) —Christina Janssen (15 minutes) Draft Advance Agenda 11/21/2013 10:18:50 AM Page 1 of 2 Jan 21, 2014, Study Session Format, 6:00 p.m. [due Mon, Jan 13]] January 28, 2014, Formal Meeting Format, 6:00 p.m. [due Tue, Jan 211 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading, Ordinance Street Vacation (13400 Block of Alki) — Christina Janssen (15 minutes) 3. Info Only: Department Monthly Reports Feb 4, 2014, Study Session Format, 6:00 p.m. [due Mon, Jan 27] Feb 11, 2014, Formal Meeting Format, 6:00 p.m. [due Mon, Feb 31 1. Consent Agenda (claims, payroll, minutes) (5 minutes) Feb 18, 2014, Winter Workshop Special Meeting: 8:30 a.m. — 4:30 p.m. [due Mon, Feb 101 Meeting will be held in Council Chambers. Tentative agenda items include: council goals /work plan; business plan; solid waste; economic development; capital projects priorities; legislative committee February 18, 2014, No Evenin,- Meeting Feb 25, 2014, Study Session Format, 6:00 p.m. [due Mon, Feb 171 OTHER PENDING AND /OR UPCOMING ISSUES/MEETINGS: Appointments, Mayoral committee appt's for 2014 ADA Transition Plan Avista Electrical Franchise AWC June 2014 conference Coal Train EIS Future Acquisition Areas Oath of Office to Councilmembers (Positions 1, 4, 5, 7) Public Safety Contract, Proposed Amendment STA Bus Shelters, etc. Townhouses in Garden Office *time for public or Council comments not included Draft Advance Agenda 11/21/2013 10:18:50 AM Page 2 of 2 Spokane Walley Community Development Monthly Report October 2013 This report may only be generated for dates January 1, 2012, and later. For data prior to January 1, 2012, visit http:// Iaserfiche. spokanevaIley .orci/weblink8 /Browse.aspx ?dbid =0. Pre - Application Meetings A Pre - Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community Development conducted a total of 8 Pre - Application Meetings in October 2013. 15 10 5 u 006 . III Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual Total To -Date: 95 Land Use Pre - Application = Commercial Pre -App Meeting 4 4 14 10 4 7 9 9 9 5 0 0 1 1 0 0 7 3 3 0 2 3 0 0 I©■ Page 1 of 8 Vall Construction Applications Received Community Development Monthly Report October 2013 Community Development received a total of 275 Construction Applications in October 2013. 400 200 x San Feb Mar Apr May Jun Commercial - New Commercial - TI Annual Total To -Date: 2,423 lie! Sul Aug Sep Oct Nov Dec Residential - New W Other Building Permits 31 1 3 6 12 5 3 5 26 1 0 0 12 17 19 27 10 16 20 10 12 11 0 0 3 4 10 12 7 27 12 8 13 11 0 0 24 36 15 28 42 26 31 39 27 25 0 0 69 72 108 95 94 112 116 101 103 118 0 0 2 9 12 24 19 14 20 14 17 12 0 0 6 3 4 3 8 11 2 3 7 6 0 0 25 28 61 62 55 65 54 61 90 91 0 0 72 170 232 257 247 276 258 241 295 275 0 0 Page 2 of 8 Vall - Community Development Monthly Report October 2013 Land Use Applications Received Community Development received a total of 51 Land Use Applications in October 2013. KITVJ i] Jan Feb Mar Apr May Jun ]ul Aug Sep Oct Nov Dec Boundary Line Adjustment Binding Site Plan Preliminary State Environmental Policy Short Plat Preliminary Final Platting I' Act (SEPA) Long Plat Preliminary Zoning Map Amendment Administrative Exception/Interpretation Other Land Use Permits Annual Total To -Date: 547 5 2 2 4 3 1 1 1 0 1 0 0 0 0 1 0 0 0 0 0 0 1 1 0 1 1 0 0 0 0 1 3 1 0 2 0 0 1 1 0 54 33 68 47 52 Page 3 of 8 1 6 4 4 4 0 0 2 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 4 2 2 3 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 1 1 1 2 0 0 25 56 51 41 42 0 0 Spokane Walley Construction Permits Issued Community Development Monthly Report October 2013 Community Development issued a total of 271 Construction Permits in October 2013. Heff ozeff W, Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New =_' Commercial - TI Residential - New = Other Building Permits Annual Total To -Date: 2,283 2 2 0 5 5 37 11 7 14 7 0 0 14 9 20 23 23 8 18 16 8 11 0 0 3 4 7 10 7 17 18 6 12 6 0 0 19 15 14 25 26 30 28 40 42 29 0 0 68 67 104 92 93 102 123 93 106 116 0 0 3 9 13 14 20 16 20 13 14 10 0 0 5 3 4 3 7 11 2 3 5 5 0 0 21 28 58 59 51 46 60 62 69 87 0 0 Page 4 of 8 Vall - Community Development Monthly Report October 2013 Land Use Applications Approved Community Development approved a total of 0 Land Use Applications in October 2013. 10 W A � /oUU Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Binding Site Plan Preliminary State Environmental Policy Short Plat Preliminary Final Platting �^ Act [SEPA] Long Plat Preliminary Zoning Map Amendment Administrative Exception/Interpretation Other Land Use Permits Annual Total To -Date: 27 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 1 0 0 0 0 1 0 0 1 0 0 0 0 4 0 1 2 2 2 0 0 0 Page 5 of 8 Spokane ,;o0Wley- Development Inspections Performed Community Development Monthly Report October 2013 Community Development performed a total of 1015 Development Inspections in October 2013. Development Inspections include building, planning, engineering and ROW inspections. 1,200 1,000 800 600 400 200 0 ]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2011 2012 --- 2013 465 502 807 1,026 1,060 1,014 1,084 1,078 1,185 1,015 0 0 644 443 540 828 1,104 926 985 988 931 1,149 805 549 923 276 416 470 456 489 506 524 561 568 461 446 Page 6 of 8 10,072 6,096 Vall ey Code Enforcement Community Development Monthly Report October 2013 Code Enforcement Officers responded to 49 citizen requests in the month of October. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 50 40 zn III Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Complaint, Non - Violation Environmental tffj General Nuisance = Property Annual Total To -Date: 326 Page 7 of 8 Spokane Walley Revenue Community Development Revenue totaled $133,561 in October 2013. 500,000 400,000 300,000 200,000 100,000 0 $158,912 $63,520 $34,204 $43,842 $87,229 $65,199 $87,126 $51,536 $74,051 $60,319 $77,247 $84,626 $68,914 $79,147 Community Development Monthly Report October 2013 Jan Feb Mar Apr May Jun Sul Aug Sep Oct Nov Dec - 2013 2012 Five -Year Trend $102,538 $128,083 $177,737 $80,774 $109,029 $93,424 $179,451 $106,496 $190,355 $173,932 $118,237 $96,800 $214,601 $348,203 $184,176 $197,635 $268,672 $84,684 $305,185 $233,397 $96,239 $409,592 $169,785 $223,888 $106,909 $102,781 $136,568 $278,781 $277,553 $102,021 $116,228 $127,337 $123,137 $103,703 $88,247 $83,949 $87,805 $87,724 $123,348 $204,739 $158,602 $156,571 Page 8 of 8 $129,174 $132,479 $113,731 $167,076 $107,002 $107,930 $166,655 $133,561 $104,187 $112,542 $78,237 $73,100 $121,658 $135,398 $0 $0 $1,655,559 $121,267 $79,395 $1,504,322 $108,948 $51,745 $1,552,558 $95,172 $58,881 `$1,083,255 $72,948 $64,009 hJ78,238 $100,247 $110,001 80,026 $229,022 $112,339 00* Crtl Ui' pokane ..;,oOValley 11707 E Sprague Ave Suite 106 4 Spokane Valley WA 99206 509.921.1000 # Fax. 509.921.1008 # cityhatt@spokanevalley.org Memorandum To: Mike Jackson, City Manager From: Mark Calhoun, Finance Director ,,w Date: November 19, 2013 Re Finance Department Activity Report — October 2013 Following is information pertaining to Finance Department activities through the end of October 2013 and included herein is a 2013 Budget to Actual Comparison of Revenues and Expenditures through the month of October. 2012 Yearend Process The 2012 books were closed in April 2013 and the annual report was completed in advance of the annual audit which began August 8. The auditors completed their fieldwork on October 7 and we are simply waiting for the final exit conference. 2013 Budget Amendment The second of two 2013 Budget amendments was adopted October 22 "d after advancing through the following calendar: • September 24 Admin Report • October 8 Public hearing • October 8 First reading on proposed ordinance amending the 2013 Budget • October 22 Second reading on proposed ordinance amending the 2013 Budget 2014 Budget Development Process The 2014 Budget was adopted October 22 "d after advancing through the following calendar: • June 18 Council budget workshop • August 13 Admin report on 2014 revenues and expenditures • August 27 Public hearing #1 on 2014 revenues and expenditures • September 17 City Manager's presentation of preliminary 2014 Budget • September 24 Public hearing #2 on 2014 Budget • October 8 First reading on proposed ordinance adopting the 2014 Budget • October 22 Second reading on proposed ordinance adopting the 2014 Budget 2014 Property Tax Levy A significant part of the budget development process includes the annual levy of property taxes which in 2014 are expected to account for approximately 30% of recurring General Fund revenues. Council approval of the 2014 property tax levy was completed on October 22nd after advancing through the following calendar: • September 3 Administrative Report on 2014 property tax levy. • September 24 First reading of ordinance levying 2014 property taxes. 11SV- FS21UsersVncaihounFinance Activity Reports1201312013 10.docx Page 1 • October 8 Council discussion of ordinance levying 2014 property taxes. • October 22 Second reading of ordinance levying 2014 property taxes. Lodging Tax Council has had a number of discussions regarding the distribution of lodging tax proceeds thus far in 2014 and this will culminate with the 2013 grant process leading to 2014 grant awards. The schedule leading to awarding funds is as follows: • September 4 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers. • October 4 Grant applications due at City Hall. • October 16 Grant applicant presentations to lodging tax advisory committee. • October 29 Admin report to Council on results of lodging tax advisory committee meeting. • December 10 City Council motion consideration: Award lodging tax for 2014. Fee Resolution As a part of preparing the annual budget City Departments are asked to review the Master Fee Schedule that is currently in place and determine whether changes in fees charged and/or language used in the governing resolution should be altered. This leads to an annual update to the fee resolution that sets fees for the following year. The calendar leading to the adoption of the resolution setting 2014 fees is as follows: • November 12 Admin report on proposed changes to the fee resolution • December 10 Council adoption of the fee resolution. Budget to Actual Comparison Report A report reflecting 2013 Budget to Actual Revenues and Expenditures for those funds for which a 2013 Budget was adopted (and amended on October 22) is located on pages 5 through 16. Because we attempt to provide this information in a timely manner this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O &M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in the 2012 Annual Financial Report. • Columns of information include: • The 2013 Budget as adopted. • October 2013 activity. • Cumulative 2013 activity through October 2013. • Budget remaining in terms of dollars. • The percent of budgeted revenue collected or budgeted expenditures disbursed. A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 74.52% of the amount budgeted with 83.3% of the year elapsed. This is typical and reflective of the nature of the timing of when revenues are collected. 4W- FSZUsersVncaihounl Finance Activity ReportsTO1312013 10.docx Page 2 • Property tax collections have reached $6,357,280 or 58.09% of the amount budgeted. Property taxes are paid to Spokane County Treasurer in two installments each year on April 30 and October 31. The greatest portion of these monies are then remitted to the City in May and November, with lesser amounts typically received in June and December. • Sales tax collections represent only 9- months of collections thus far because taxes collected in October are not remitted to the City by the State until the latter part of November. Collections are currently $12,378,141 or 81.17% of the amount budgeted. • Gambling taxes axes are at $287,829 or 47.01% of the amount budgeted. These taxes are paid quarterly. The second quarter payments were mostly received and recorded during July and August. Third quarter payments were due by October 31" and recorded as revenue in early November. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. Through October we have received $933,379 or 82.24% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through October we've received remittances totaling $1,344,571 or 79.82% of the amount budgeted. • Fines, forfeitures and penalties revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through October 2013 we've received remittances for the period January through September with receipts of $1,150,329 or 70.47% of the amount budgeted. • Community Development service revenues are largely composed of building permits and plan review fees as well as right of way permits. Revenues are currently $1,538,103 or 131.01% of the amount budgeted. • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in- season), and CenterPlace. Currently, revenues total $502,597 or 87.94% of the amount budgeted. Recurring expenditures are currently at 72.13% of the amount budgeted with 83.3% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments. Investments (page 17) Investments at October 31St total $45,179,895 and are composed of $40,121,658 in the Washington State Local Government Investment Pool and $5,058,237 in bank CDs. Total Sales Tax Receipts (page 18) Total sales tax receipts reflect State remittances through October and total $13,947,513 including general, criminal justice and public safety taxes. This figure is $1,065,302 (8.27 %) greater than for the same 9 -month period in 2012. Economic Indicators (pages 19 — 21) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 19) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel 1 Motel taxes (page 20) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 21) provide us with a sense of real estate sales. 11SV- FS21UsersVnca1houn1Finance Activity Reports1201312013 10.docx Page 3 Page 19 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2004. • Compared with calendar year 2012, 2013 collections have increased by $982,066 or 8.62 %. • Tax receipts peaked in 2007 at $17.4 million and dropped off dramatically in the subsequent three years. Page 20 provides a 10 -year history of hotel /motel tax receipts with monthly detail beginning January 2004. • Compared with calendar year 2012, 2013 collections have increased by $21,484 or 5.71 %. • Collections peaked in 2012 at $490,004. Page 21 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2004. • Compared with calendar year 2012, 2013 collections have increased by $281'665 or 36.65 %. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and have since been gaining ground. Debt Capacity and Bonds Outstanding (page 22) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value and the 2012 assessed value for 2013 property taxes is $6,921,825,295. Following the City's December 1, 2012, bond payment, the City currently has $7,690,000 of nonvoted G.O. bonds outstanding which represents 7.41% of our nonvoted bond capacity, and 1.48% of our total debt capacity for all types of bonds. • The $7,690,000 of bonds the City currently has outstanding is part of the 2003 nonvoted (LTGO) bond issue. Of this amount: • $6,130,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1110 of 1% sales tax that is collected by the Spokane Public Facilities District. • $1,560,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. 11SV- FS21UserslmcaihounlFinance Activity Reports1201312013 10.docx Page 4 P:1FinanceTor City Council\Council Monthly Repo rts12013\2013 10 31 CITY OF SPOKANE VALLEY, WA 20,063 285,235 104,876 Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures 498,389 139,595 78.12% Elapsed = 83.3% For the Ten -Month Period Ended October 31, 2013 109,996 76.80% 22,139,200 383,324 16,294,170 5,845,030 73.60% 609,706 2013 351,441 258,265 57.64% 1,089,633 Actual Actual thru Budget % of 232,469 Budget October October 31 Remaining Budget #001 - GENERAL FUND 536,186 340,257 61.16% 269,925 19,999 RECURRING ACTIVITY 77,034 71.46% 865,595 76,353 682,103 Revenues 78.80% 912,493 87,639 816,544 95,949 Property Tax 10,943,700 370,462 6,357,280 (4,586,420) 58.09% Sales Tax 15,250,000 1,466,148 12,378,141 (2,871,859) 81.17% Sales Tax- Criminal Justice 1,280,000 118,914 1,006,867 (273,133) 78.66% Sales Tax - Public Safety 750,000 65,464 562,505 (187,495) 75.00% Gambling Tax and Leasehold Excise Tax 612,300 12,009 287,829 (324,471) 47.01% Franchise Fees/Business Registration 1,135,000 296,742 933,379 (201,621) 82.24% State Shared Revenues 1,684,600 127,923 1,344,571 (340,029) 79.82% Fines, Forfeitures and Penalties 1,632,300 90,543 1,150,329 (481,971) 70.47% Community Development 1,174,000 118,206 1,538,103 364,103 131.01% Recreation Program Fees 571,500 46,417 502,597 (68,903) 87.94% Miscellaneous Department Revenue 0 5,152 75,159 75,159 #DIVI01 Miscellaneous & Investment Interest 158,200 7,644 104,844 (53,356) 66.27% Transfer -in 41101 (street admin) 39,700 3,308 33,083 (6,617) 83.33% Transfer -in - #105 (h/m tax- CPadvertising) 30,000 0 0 (30,000) 0.00% Transfer -in - #402 (storm admin) 13,400 1,117 11,167 (2,233) 83.33% Total Recurring Revenues 35,274,700 2,730,051 26,285,854 (8,988,846) 74.52% Expenditures City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Public Works Community Development -Administration Community Development - Engineering Community Development - Planning Community Development - Building Parks & Rec -Administration Parks & Rec - Maintenance Parks & Rec - Recreation Parks & Rec - Aquatics Parks & Rec - Senior Center Parks & Rec - CenterPlace Pavement Preservation General Government Transfers out - #502 (insurance premium) Total Recurring Expenditures 390,111 20,063 285,235 104,876 73.12% 637,984 51,335 498,389 139,595 78.12% 474,161 35,439 364,165 109,996 76.80% 22,139,200 383,324 16,294,170 5,845,030 73.60% 609,706 34,894 351,441 258,265 57.64% 1,089,633 92,098 859,691 229,942 78.90% 232,469 14,430 173,522 58,947 74.64% 876,443 58,794 536,186 340,257 61.16% 269,925 19,999 192,891 77,034 71.46% 865,595 76,353 682,103 183,492 78.80% 912,493 87,639 816,544 95,949 89.49% 1,175,332 82,816 847,620 327,712 72.12% 270,717 24,386 208,595 62,121 7705% 789,000 68,666 578,079 210,921 73.27% 231,321 18,093 184,239 47,082 79.65% 485,600 42,492 465,359 20,241 95.83% 88,143 7,929 67,801 20,342 76.92% 800,884 91,399 643,098 157,786 80.30% 855,857 0 0 855,857 0.00% 1,799,100 169,877 1,154,763 644,337 64.19% 319,000 26,583 265,833 53,167 83.33% 35,312,674 1,406,610 25,469,725 9,842,949 72.13% Recurring Revenues Over (Under) Recurring Expenditures (37,974) 1,323,441 816,129 854,103 NONRECURRING ACTIVITY Revenues Transfer in - #120 (excess reserves) 50,787 0 50,787 0 100.00% Total Nonrecurring Revenues 50,787 0 50,787 0 100.00% enditures Expenditures Transfers out - #309 (park grant match) 50,000 4,167 41,667 8,333 83.33% Transfers out - #312 (Capita! Reserve Fund) 7,826,207 0 7,826,207 0 100.00% Parks & Recreation Related 56,962 0 40,002 16,960 70.23% Carpet at City Hall 25,000 0 0 25,000 0.00% Total Nonrecurring Expenditures 7,958,169 4,167 7,907,876 50,293 99.37% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (7,907,382) (4,167) (7,857,089) 50,293 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (7,945,356) 1,319,275 (7,040,959) 904,397 Beginning unrestrictedfund balance 28,801,231 28,801,231 Ending unrestricted fund balance 20,855,875 21,760,272 Page 5 P:IFinancelFor City Counc!IlCouncil Monthly Reports1201312013 10 31 CITY OF SPOKANE VALLEY, WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures E = 83,3% For the Ten -Month Period Ended October 31, 2013 2013 Actual Actual thru Budget % of Budget October October 31 Remaining Budget SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Motor Vehicle Fuel (Gas) Tax 1,861,100 195,397 1,428,171 (432,929) 76.74% Investment Interest 5,000 191 2,352 (2,648) 47.03% Insurance Premiums & Recoveries 0 0 633 633 #DIV101 Utility Tax 2,900,000 210,602 1,931,079 (968,921) 66.59% Miscellaneous Revenue 0 0 0 0 #DIV10! Total Recurring Revenues 4,766,100 406,190 3,362,234 (1,403,866) 70.54% Expenditures Wages t Benefits 1 Payroll Taxes 573,170 38,087 484,987 88,183 84.61% Supplies 72,200 9,815 322,599 (250,399) 446.81% Services & Charges 2,925,152 381,515 1,864,390 1,060,762 63.74% Intergovernmental Payments 851,000 65,245 449,414 401,586 52.81% Interfund Transfers -out - #001 39,700 3,308 33,083 6,617 83.33% Interfund Transfers -out - #501 (plowreplace.) 150,000 12,500 125,000 25,000 8133% Interfund Transfers -out - #501 (non -plow vehicle 10,777 898 8,981 1,796 83.33% Interfund Transfers -out - #311 (pavement preservi 282,000 0 282,000 0 100.00% Total Recurring Expenditures 4,903,999 511,368 3,570,453 1,333,546 72.81% Recurring Revenues Over (Under) Recurring Expenditures (137,899) (105,178) (208,220) (70,321) NONRECURRING ACTIVITY Revenues Grants 200,000 1,444 171,505 (28,495) 85.75% Interfund Transfers in - #302 0 225 26,815 26,815 #DIVIO! Miscellaneous 0 0 12,638 12,638 #DIVIO! Total Nonrecurring Revenues 200,000 1,669 210,957 10,957 105.48% Expenditures Interfund Transfers -out - #303 0 0 138 (138) #DIVIO! 0133 - Sprague /Sullivan ITS 200,000 463 199,505 495 99.75% Capital Outlay - Buildings & Structures 0 0 5,979 (5,979) #DIV 10! Total Nonrecurring Expenditures 200,000 463 205,621 (5,621) 102.81% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 0 1,205 5,336 5,336 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (137,899) (103,972) (202,884) (64,985) Beginning fund balance 2,228,437 2,228,437 Ending fund balance 2,090,538 2,025,554 Page 6 P;IFinanceWor City Council\Council Monthly Reports1201312013 10 31 CITY OF SPOKANE VALLEY, WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 83.3% For the Ten -Month Period Ended October 31, 2013 2013 Actual Actual thru Budget % of Budget October October 31 Remaining Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax 7,800 0 0 (7,800) 0.00% Investment Interest 0 4 41 41 #DIVIO! Total revenues 7,800 4 41 (7,759) 0.53% Expenditures Miscellaneous Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL 1 MOTEL TAX FUND Revenues Hotel /Motel Tax Investment Interest Total revenues Expenditures Interfund Transfers - #001 City directed marketing efforts Tourism Promotion Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 #DIV /0! 0 0 0 0 #DIVIO! 0 0 0 0 #DIV /0! 7,800 4 41 (7,759) 63,941 63,941 71,741 63,982 490,000 70,794 398,056 (91,944) 81.24% 500 33 280 (220) 55.98% 490,500 70,827 398,336 (92,164) 81.21% 30,000 0 0 30,000 0.00% 55,000 0 3,123 51,877 5.68% 425,500 21,082 270,647 154,853 63.61% 510,500 21,082 273,770 236,730 53.63% (20,000) 49,746 124,566 x,894) 206,772 206,772 186,772 331,338 Page 7 P:1FinanceTor City Council\Council Monthly Repo rts1201312013 10 31 CITY OF SPOKANE VALLEY, WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 83.3% For the Ten -Month Period Ended October 31, 2013 2013 Actual Actual thru Budget % of Budget October October 31 Remaining Budget SPECIAL REVENUE FUNDS - continued #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 #DIV /01 Interfund Transfer 0 0 0 0 #DIV /O! Total revenues 0 0 0 0 #DIVIO! Exoenditures Operations 0 0 0 0 #❑IV /O! Interfund Transfer-out - #001 50,787 0 50,787 (0) 100.00% Total expenditures 50,787 0 50,787 (0) 100.00% Revenues over(under)expenditures (50,787) 0 (50,787) 0 Beginning fund balance 350,787 350,787 Ending fund balance 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 7,000 506 5,631 (1,369) 80.44% Interfund Transfer 0 0 0 0 #DIVIO! Total revenues 7.000 506 5,631 (1,369) 80.44% Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest Interfund Transfer Subtotal revenues Expenditures Reserve for Winter Weather Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #123 -CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest Interfund Transfer - #001 Total revenues 0 0 0 0 #DIVIO! 0 0 0 0 #DIVIO! 7,000 506 5,631 (1,369) 5,441,531 5,441,531 5,448,531 5,447,162 700 49 546 (154) 78.03 %a 0 0 0 0 4DIVI01 700 49 546 154 78,03% 0 0 0 0 #DIV /01 0 0 0 0 #DIV /0! 700 49 546 (154) 502,888 502,888 503,588 503,435 1,600 117 1,298 (302) 81.16% 0 0 0 0 #DIVIO! 1,600 117 1,298 (302) 81.15% Expenditures Capital Outlay 0 Transfers out - #311 (pavement preservation) 616,284 Total expenditures 616,284 Revenues over (under) expenditures (614,684) Beginning fund balance 2,403,947 Ending fund balance 1,789,263 Page 8 0 0 0 616,284 0 616.284 117 (614,986) 2,403,947 1,788,962 0 #DIVI01 0 100.00 % 0 100.00% (302) P:1Finance\For City CounclllCouncii Monthly Reports1201312013 10 31 CITY OF SPOKANE VALLEY, WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures 0 112,249 Elapsed = 83.3% For the Ten -Month Period Ended October 31, 2013 0 20,221 165,682 10.88% Total expenditures 623,023 0 132,469 490,554 21.26% 2013 0 15,492 171,009 (810,098) Actual Actual thru Budget % of Budget October October 31 Remaining Budget DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District 437,120 0 148,560 (288,560) 33.99% Interfund Transfer -in - #301 92,951 7,746 77,459 (15,492) 63.33% Interfund Transfer -in - #302 92,952 7,746 77,459 (15,493) 63.33 % Total revenues 623,023 15,492 303,479 (319,544) 48.71% Expenditures Debt Service Payments - CenterPlace 437,120 0 112,249 324,871 25.68 % Debt Service Payments - Roads 185,903 0 20,221 165,682 10.88% Total expenditures 623,023 0 132,469 490,554 21.26% Revenues over (under) expenditures 0 15,492 171,009 (810,098) Beginning fund balance 0 0 Ending fund balance 0 171,009 Page 9 P:IFinancelFor City CouncillCouncil Monthly Repo rts12013\2013 10 31 CITY OF SPOKANE VALLEY, WA 87,035 479,929 (20,071) 95.99% Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures 90 108.97% 0 Elapsed 0 For the Ten -Month Period Ended October 31, 2013 501,000 87,133 481,019 (19,981) 96.01% 0 150,000 0 100.00% 2013 46,999 402,173 458,258 46,74% Actual Actual thru Budget % of Budget October October 31 Remaining _ Budget CAPITAL, PROJECTS FUNDS 1,209,515 #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes 500,000 87,035 570,162 70,162 114.03% Investment Interest 500 84 914 414 182.72% Interfund Transfer -in - #303 0 0 0 0 #DIV101 Total revenues 500,500 87,120 571,075 70,575 114.10% Expenditures Interfund Transfer -out - #204 92,951 7,746 77,459 15,492 83.33% Interfund Transfer -out - #303 892,404 19,746 459,768 432,636 51.52% Interfund Transfer -out - #311 (pavement presen 150,000 0 150,000 0 100.00% Total expenditures 1,135,355 27,492 687,228 448,127 60.53% Revenues over (under) expenditures (634,855) 59,628 (116,153) (377,552) Beginning fund balance 1,092,264 1,092,264 Ending fund balance 457,409 976,111 #302 SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest Interfund Transfer -in - #307 Total revenues Expenditures Interfund Transfer -out - #101 Interfund Transfer -out - #204 Interfund Transfer -out - #303 Interfund Transfer -out - #311 (pavement presen Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 500,000 87,035 479,929 (20,071) 95.99% 1,000 98 1,090 90 108.97% 0 0 0 0 #DIWOI 501,000 87,133 481,019 (19,981) 96.01% 0 225 26,815 (26,815) #DIVIO! 92,952 7,746 77,459 15,493 8133% 617,479 39,028 147,899 469,580 23.95% 150,000 0 150,000 0 100.00% 860,431 46,999 402,173 458,258 46,74% (359,431) 40,134 78,846 (478,238) 1,130,670 1,130, 670 771,239 1,209,515 Page 10 P:1FinancelFor City CouncillCouncil Monthly ReportsV013\2013 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2013 CAPITAL PROJECTS FUNDS - continued #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds Developer Contribution Miscellaneous Interfund Transfer -in - 9101 Interfund Transfer -in - #301 Interfund Transfer -in - #302 Interfund Transfer -in - #311 Interfund Transfer -in - #312 Investment Interest Total revenues Expenditures 005 Pines /Mansfield, Wilbur Rd, to Pines 053 24th Ave - Sullivan to 22nd 060 Argonne Rd Corridor Upgrade SRTC 06 -31 061 Pines (SR27) ITS Imporvement SRTC 06 -26 063 Broadway Ave Safety Project - Pines 065 Sprague /Sullivan 069 Park Road Reconstruction #2 106 West Ponderosa STEP 112 Indiana Avenue Extension 113 Indiana /Sullivan PCC Intersection 115 Sprague Ave Resurfacing - Evergreen to Sullivan 123 Mission Ave -Flora to Barker 141 Sullivan & Euclid PCC 142 Broadway @ ArgonnelMullan 145 Spokane Valley - Millwood Trail 146 24th Ave Sidewalk -Adams to Sullivan 148 Greenacres Trail - Design 149 Sidewalk Infill 150 Sullivan Road Bridge Drain Retrofit 151 Green Haven STEP 154 Sidewalk & Tansit Stop Accessibility 155 Sullivan Rd W Bridge Replacement 156 Mansfield Ave. Connection 157 Temporary Sullivan Bridge Repairs 159 University Rd / 1 -90 Overpass Study 160 Evergreen Rd Pres. 16th -32nd 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 167 Cltywi(de Safety Improvements 168 Wellesley Ave Sidewalk & Adams Rd Sidewalk 169 ArgonnelMullan Safety Indiana - Broadway 170 Argonne road: Empire Ave - Knox Ave. 171 Sprague Ave ADA Curb Ramp Project 175 Sullivan UP Tracks UC (SB) Resurfacing 176 Appleway Trail 177 Sullivan Road Corridor Traffic Study 181 Citywide Traffic Sign Upgrade 185 Appleway Landscaping - Phase 1 Contingency Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Year 2013 Elapsed = 83.3% 2013 Actual Actual thru Budget % of Budget October October 31 Remaining Budget 6,597,842 316,530 2,176,825 (4,421,017) 32.99% 0 0 0 0 #DIV10! 0 0 49 49 #DIVIO! 0 0 138 138 #DIVIO! 892,404 19,746 459,768 (432,636) 51.52% 617,479 39,028 147,899 (469,580) 23.95% 0 13 76,857 76,857 #DIV /01 18,000 6,385 7,213 (10,787) 40.07% 0 2 22 22 #DIV10! 8,125,725 381,703 2,868,772 (5,256,953) 35.30% 300,000 0 228,301 71,699 76.10% 0 0 815 (815) #DIV10! 957,892 11,965 27,525 930,367 2.87% 637,288 600 992,397 (355,109) 155.72% 0 0 0 0 4DIV10! 0 0 0 0 #DIVIO! 0 0 0 0 #DIVIO! 0 0 236 (236) 4DIV101 0 0 3,877 (3,877) #DIVIO! 0 0 0 0 #DIVIO! 188,745 0 11,799 176,946 6.25% 127,500 80 5,564 121,936 4.36% 139,332 0 0 139,332 0.00% 219,599 3,491 70,254 149,345 31.99% 200,000 0 429 199,571 0.21% 15,000 100 270,912 (255,912) 1806.08% 0 0 0 0 #DIVIO! 337,507 1,687 175,949 161,558 52.13% 0 977 977 (977) #DIVIO! 0 0 0 0 #DIV10! 33,198 0 272 32,926 0.82% 800,000 122,400 572,100 227,900 71.51% 1,012,924 15,843 96,377 916,547 9.51% 0 0 0 0 #DIW01 125,000 26,627 145,818 (20,818) 116.65% 0 0 1,069 (1,069) #DIVIO! 98,100 0 18,123 79,977 18.47% 450,995 0 1,722 449,273 0.38% 554,500 217,942 340,456 214,044 61.40% 104,460 26,923 41,338 63,122 39.57% 172,785 652 106,628 66,157 61.71% 110,400 0 95,604 14,796 86.60% 0 133,890 161,617 (161,617) #DIVIO! 150,000 0 57,053 92,947 38.04% 100,000 12,269 30,185 69,815 30.18% 150,000 3,730 48,229 101,771 32.15% 18,000 388 7,600 10,400 42.22% 1,122,500 0 0 1,122,500 0.00% 8,125,725 579,565 3,513,224 4,612,501 43.24% 0 (197,862) (644,452) (9,869,454) 177,918 177,918 177,918 (466,534) Page 11 P,1FinancelFor City CouncillCouncil Monthly Repo rts12013\2013 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2013 Budget Actual October 2013 Actual thru October 31 Budget Year Elapsed = Budget Remaining 2013 83.3% % of Budget CAPITAL PROJECTS FUNDS - continued #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 0 0 0 0 #DIVI01 Interfund Transfer -in - #001 50,000 4,167 41,667 (8,333) 83.33% Interfund Transfer -in - #304 0 0 0 0 #DIVIO? Investment Interest 0 48 533 533 #DIV101 Contributions and Donations 0 0 25,000 25,000 #DIV /01 Total revenues 50,000 4,215 67,200 17,200 134.40% Expenditures Capital 50,000 0 9,131 40,869 18.26% Total expenditures 50,000 0 9,131 40,869 18.26% Revenues over (under) expenditures 0 4,215 58,069 (23,670) Beginning fund balance 302,423 302,423 Ending fund balance 302,423 360,492 Page 12 P:1Finance\For City CouncilkCouncil Monthly Reports1201312013 10 31 CITY OF SPOKANE VALLEY, WA 0 26 9,561 Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures 0 678 1,066,147 Elapsed = 83.310 For the Ten -Month Period Ended October 31, 2013 0 636 60,750 (60,750) #DIVIO! 180 2013 Street Preservation Ph3 0 303,340 2013 (346,238) #DIVIO! 186 Adams Road Resurfacing 0 Actual Actual thru Budget % of 187 Sprague Ave Preservation Project Budget October October 31 Remaining Budget CAPITAL PROJECTS FUNDS - continued 2,048,456 0 0 2,048,456 100.00% #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND 0 13 76,857 (76,857) #DIVIO! Revenues 2,048,456 307,717 1,568,860 479,596 76.59% Miscellaneous 0 0 0 0 #DIV101 Investment Interest 0 129 1,430 1,430 #DIV101 Total revenues 0 129 1,430 1,430 #DIV /O! Expenditures Capital - West Gateway at Thierman - final pmt 0 0 3,629 (3,629) #DIV101 Miscellaneous 0 0 0 0 #DIVIO! Total expenditures 0 0 3,629 3,629 #DIVIO! Revenues over (under) expenditures 0 129 (2,198) 5,059 Beginning fund balance 1,110,074 1,110,074 Ending fund balance 1,110,074 1,107,876 #311 - STREET CAPITAL IMPROVEMENTS 2011+ Revenues Grant Proceeds 1165,793 5,509 35,261 (130,532) 21.27% Miscellaneous 0 0 50 50 #DIVIO! Interfund Transfers in- #101 282,000 0 282,000 0 100.00% Interfund Transfers in- #123 616,284 0 616,284 0 100.00% Interfund Transfers in- #301 150,000 0 150,000 0 100.00% Interfund Transfers in- #302 150,000 0 150,000 0 100.00% Investment Interest 0 200 2,222 2,222 #DIVIO! Total revenues 1,364,077 5,709 1,235,817 (128,260) 90.60 % Expenditures 162 2012 Street Preservation 0 26 9,561 (9,561) #DIVIO! 174 2013 Street Preservation Phi 0 678 1,066,147 (1,066,147) #DIV /01 179 2013 Street Preservation Ph2 0 636 60,750 (60,750) #DIVIO! 180 2013 Street Preservation Ph3 0 303,340 346,238 (346,238) #DIVIO! 186 Adams Road Resurfacing 0 3,025 4,523 (4,523) #DIVIO! 187 Sprague Ave Preservation Project 0 0 4,784 (4,784) #DIVIO! Pavement Preservation 2,048,456 0 0 2,048,456 100.00% Transfers out - #303 0 13 76,857 (76,857) #DIVIO! Total expenditures 2,048,456 307,717 1,568,860 479,596 76.59% Revenues over (under) expenditures (684,379) (302,008) (333,043) {607,856) Beginning fund balance 948,733 948,733 Ending fund balance 264,354 615,690 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 7,826,207 0 7,826,207 0 100.00% Investment Interest 0 0 0 0 #DIV101 Developer Contribution 0 0 3,180 3,180 #DIVIO! Total revenues 7,826,207 0 7,829,387 3,180 100.04% Expenditures Business Route Signage 60,000 0 0 60,000 0.00% Balfour Park 1 Library Site Development 42,150 0 38,875 3,275 92.23% Transfers out - #303 - Appleway Landscaping 18,000 6,385 7,213 10,787 40.07% Total expenditures 120,150 6,385 46,087 74,063 38.36% Revenues over (under) expenditures 7,706,057 (6,385) 7,783,300 (70,882) Beginning fund balance 0 0 Ending fund balance 7,706,057 7,783,300 Page 13 P:1Finance\For City CounclhCouncil Monthly Reports1201312013 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2013 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Miscellaneous Total Recurring Revenues Expenditures Wages 1 Benefits 1 Payroll Taxes Supplies Services & Charges Intergovernmental Payments Interfund Transfers -out - 4001 Interfund Transfers -out - #502 Total Recurring Expenditures Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY Revenues Grant Proceeds Interfund Transfers -in Total Nonrecurring Revenues Expenditures Capital - various projects Sullivan Bridge Drain Retrofit UIC Retrofits on Pvmnt Pres Projects Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Budget Year 2013 Elapsed = 83.3% 2013 Actual Actual thru Budget % of Budget October October 31 Remaining Budget 1,800,000 39,522 1,092,685 (707,315) 60.70% 1,800 145 1,609 (191) 89.40% 0 0 4,143 4,143 #DIVl01 1,801,800 39,667 1,098,438 703,362 60.96% 475,604 34,466 363,348 112,256 76.40% 16,300 3,056 8,495 7,805 52.12% 1,131,120 123,396 892,916 238,204 78.94% 23,000 0 12,650 10,351 55.00% 13,400 1,117 11,167 2,233 83.33% 1,567 131 1,306 261 83.33% 1,660,991 162,165 1,289,882 371,109 77.66% 1140,809 (122,498) (191,444) (332,253) 200,000 0 64,615 (135,385) 32.31% 0 0 0 0 #DIV10! 200,000 0 64,615 (135,385) 32.31% 350,000 0 197,358 152,642 56.39% 267,000 6,846 20,089 246,911 7.52% 430,000 0 162,483 267,517 37.79% 1,047,000 6,846 379,930 667,070 36.29% (847,000) (6,846) (315,315) 531,685 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (706,191) (129,344) (506,759) 199,432 Beginning working capital 2,697,333 2,697,333 Ending working capital 1,991,142 2,190,573 Page 14 P:IFinance\For City CouncillCouncil Monthly Repo rts12013\20Q 10 31 CITY OF SPOKANE VALLEY, WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures 40,000 5 Elapsed = 83.3% For the Ten -Month Period Ended October 31, 2013 14th Ave Custer to Carnahan 300,000 130,865 137,304 162,696 45.77% Bettman - Dickey Storm drain 250,000 2013 195,823 54,177 78.33% Decant Facility Actual Actual thru Budget % of 29.57% Budget October October 31 Remaining Budget ENTERPRISE FUNDS - continued Revenues over (under) expenditures 426,331 (149,215) (30,358) (1,755,894) #403 - AQUIFER PROTECTION_ AREA Beginning working capital (108,658) (108,658) Revenues Ending working capital 317,673 (139,016) Spokane County 500,000 0 234,336 (265,664) 46.87% Grant DOE - Decant Facility 735,000 0 0 (735,000) 0.00% Grant DOT - Decant Facility 150,000 0 85,221 (64,779) 56-81% Grant DOE - Sprague UIC Elimination 610,331 0 570,332 (39,999) 93.45% Investment Interest 1,000 0 0 (1,000) 0.00% Miscellaneous 0 0 150 150 #DIV101 Total revenues 1,996,331 0 890,039 (1,106,292) 44.58% Expenditures Sprague swales 40,000 5 297,447 (257,447) 743.62% 14th Ave Custer to Carnahan 300,000 130,865 137,304 162,696 45.77% Bettman - Dickey Storm drain 250,000 0 195,823 54,177 78.33% Decant Facility 980,000 18,345 289,824 690,176 29.57% Total expenditures 1,570,000 149,215 920,398 649,602 58.62% Revenues over (under) expenditures 426,331 (149,215) (30,358) (1,755,894) Beginning working capital (108,658) (108,658) Ending working capital 317,673 (139,016) Page 15 P:1Finance\For City Council\Council Monthly Reports1201 31201 3 10 31 CITY OF SPOKANE VALLEY, WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed = 83.3% For the Ten -Month Period Ended October 31, 2013 Expenditures Computer replacement lease Budget Actual October Actual thru October 31 Budget Remaining % of Budget INTERNAL SERVICE FUNDS 0 0 0 0 #DIVIO! #501 - ER &R FUND 50,000 0 48,749 1,251 97.50% Revenues 0 0 0 0 #DIV10! Interfund Transfer -in - #001 15,400 1,283 12,833 (2,567) 83.33% Interfund Transfer -in - #101 10,777 898 8,981 (1,796) 83.33% Interfund Transfer -in 4101 (plow replace.) 150,000 12,500 125,000 (25,000) 83.33% Interfund Transfer -in -#402 1,567 131 1,306 (261) 83.33% Investment Interest 1,000 85 950 (50) 94.99% Total revenues 178,744 14,897 149,070 (29,674) 83.40% Expenditures Computer replacement lease 0 0 0 0 #DIV /01 Software /Hardware replacement 0 0 0 0 #DIVIO! Vehicle Replacement 50,000 0 48,749 1,251 97.50% Snow Plow Replacement 0 0 0 0 #DIV10! Capital Outlay 0 0 0 0 #DIVIOI Total expenditures 50,000 0 48,749 1,251 97.50% Revenues over (under) expenditures 128,744 14,897 100,320 (30,925) Beginning working capital 1,053,177 1,053,177 Ending working capital 1,181,921 1,153,498 #502 - RISK MANAGEMENT FUND Revenues Investment Interest 0 1 6 6 #DIVIO? Interfund Transfer - #001 319,000 26,583 265,833 (53,167) 83.33% Total revenues 319,000 26,584 265,839 (53,161) 83.34% Expenditures Services & Charges 319,000 3,592 271,183 47,817 85.01% Total expenditures 319,000 3,592 271,183 47,817 85.01% Revenues over (under) expenditures 0 22,992 (5,344) (100,978) Beginning working capital 83,212 83,212 Ending working capital 83,212 77,868 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds Per revenue status report Difference Total of Expenditures for all Funds Per expenditure status report 64,285,594 3,872,062 46,141,865 63,871,801 3,872,062 46,141,865 413,793.00 0.00 0.00 2nd Budget Adj not entered in Eden yet 67,162,544 3,233,665 47,367,459 65,988,372 3,233,665 47,367,459 1,174,172.00 0.00 0.00 2nd Budget Adj not entered in Eden yet Page 16 P:1Finance\For City Council\Council Monthly Reports1201 31201 3 10 31 CITY OF SPOKANE VALLEY, WA Investment Report For the Ten -Month Period Ended October 31, 2013 11/8/2013 Beginning $ 42,064,813.41 $ 3,053,906.19 $ 2,004,331.38 $ Total Deposits LGIP* BB CD 2 BB CD 3 Investments Beginning $ 42,064,813.41 $ 3,053,906.19 $ 2,004,331.38 $ 47,123,050.98 Deposits 2,052,436.23 0.00 0.00 2,052,436.23 Withdrawls (4,000,000.00) 0.00 0.00 (4,000,000.00) Interest 4,408.27 0.00 0.00 4,408.27 Ending $ 40,121,657.91 $ 3,053,906.19 $ 2,004,331.38 $ 45,179,895.48 121 Service Level Stabilization Reserve matures: 612812014 191412013 7,000.00 122 Winter Weather Reserve rate: 0.35% 019 700.00 001 General Fund Balance Earnings Bud et I Current Period I Year to date 001 General Fund $ 27,544,804.69 $ 2,716.85 $ 49,125.77 $ 90,000.00 101 Street Fund 1,955,667.71 190.82 2,351.58 5,000.00 103 Trails & Paths 37,958.10 3.70 41.20 0.00 105 Hotel /Motel 341,685.02 33.34 279.88 500.00 120 CenterPlace Operating Reserve 300,000.00 0.00 0.00 500.00 121 Service Level Stabilization Reserve 5,188,373.90 506.24 5,630.98 7,000.00 122 Winter Weather Reserve 503,264.45 49.10 546.20 700.00 123 Civic Facilities Replacement 1,196,328.62 116.73 1,298.39 1,600.00 301 Capital Projects 865,880.92 84.49 913.59 500.00 302 Special Capital Projects 1,004,014.81 97.96 1,089.68 1,000.00 303 Street Capital Projects Fund 22,837.64 2.23 22.19 0.00 304 Mirebeau Point Project 0.00 0.00 0.00 0.00 307 Capital Grants Fund 0.00 0.00 0.00 0.00 309 Parks Capital Project 490,911.05 47.90 532.80 0.00 310 Civic Buildings Capital Projects 1,317,787.03 128.58 1,430.22 0.00 311 Street Capital Improvements 2011+ 2,047,424.73 199.77 2,222.10 0.00 312 Capital Reserve Fund 0.00 0.00 0.00 0.00 402 Stormwater Management 1,482,656.96 144.67 1,609.16 1,800.00 403 Aquifer Protection Fund 0.00 0.00 0.00 1,000.00 501 Equipment Rental & Replacement 875,201.70 85.39 949.87 1,000.00 502 Risk Management 5,098.15 0.50 5.55 0.00 $ 45,179,895.48 $ 4,408.27 $ 68,049.16 $ 110,600.00 *Local Government Investment Pool Page 17 P:1FinancelFor City CouncillCouncil Monthly Reports1201312013 10 31 CITY OF SPOKANE VALLEY, WA 1 11/6/2013 Sales Tax Receipts For the Ten -Month Period Ended October 31, 2013 Month Valley is 8,7 %. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to Difference The allocation of the total 8.7% tax rate to Received 2012 2013 $ % February 1,792,084.16 1,876,298.24 84,214.08 4.70% March 1,145,747.45 1,279,426.01 133,678.56 11.67% April 1,208,053.80 1,295,166.24 87,112.44 7.21% May 1,440,245.01 1,531,483.94 91,238.93 6.33% June 1,325,266.87 1,486,879.22 161,612.35 12,19% July 1,458,841.23 1,568,524.87 109,683.64 7.52% August 1,482,908.83 1,612,535.63 129,626.80 8,74% September 1,470,215.17 1,646,673.39 176,458.22 12.00% October 1,558,848.71 1,650,525.59 91,676.88 5.88% 12,882,211.23 13,947,513.13 1,065,301.90 8.27% November 1,541,210.69 0.00 December 1,523,377.53 0.00 January 1,490,932.65 0.00 17,437,732.10 13,947,513.13 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8,7 %. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.7% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% " - Crminial Justice 0.10% ' - Public Safety 0.10% * 2.20% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.60% * 8.70% * Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 18 11SV- FS21Userslmcalhoun\Tax RevenuelSales Tax1201312013 sales tax collections CITY OF SPOKANE VALLEY, WA Sales Tax Collections - September M For the years 2004 through 2013 Total actual collections as a % of total budget 123.29% 122.50% 103.43% 99.83% 94.42% 79.78% 97.83% 104.516/6 108.57% n/a % change in annual total collected 71.77% 10.93% 10.02% 5.36% (7.32%) (11.84 %) (1.06% ) 5.34% 3.89% nla % of budget collected through September 91.90% 90.73% 76.79% 74.52% 72.42% 60.39% 73.20% 78.07% 80.20% 81.17% % of actual total collected through September 74.54% 74.06% 74.24% 74.64% 76.70% 75.70% 74.82% 74.70% 73.87% nla Chart Reflecting History of Collections through the Month of September 1 012 812 01 3 2013 to 2012 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 January 1,145,888 1,367, 929 1,572,609 1,759,531 1, 729,680 1,484, 350 1,491, 059 1,460, 548 1,589, 887 1,671,269 February 962,431 917,747 1,068,743 1,155,947 1,129,765 1,098,575 963,749 990,157 1,009,389 1,133,347 March 909,472 1,015, 573 1,072, 330 1,196, 575 1,219,611 1,068, 811 1,018,468 1,015,762 1,067,733 1,148,486 April 1,080,745 1,322, 070 1,371, 030 1,479,603 1,423,459 1,134, 552 1,184,137 1,284,180 1,277,621 1,358, 834 May 1,263,176 1,159,647 1,392,111 1,353, 013 1,243, 259 1,098, 054 1,102, 523 1,187,737 1,174,962 1,320,449 June 1,123,171 1,212,663 1,362,737 1,428, 868 1,386,908 1,151,772 1,123, 907 1,248,218 1,290,976 1,389,802 July 1,301,359 1,377,753 1,555,124 1,579,586 1,519,846 1,309,401 1,260, 873 1,332,834 1,302,706 1,424,243 August 1,162, 356 1,395,952 1,405,983 1,516,324 1,377,943 1,212,531 1,211,450 1,279,500 1,299,678 1,465,563 September 1,160, 787 1,372,081 1,487,155 1,546,705 1,364,963 1,227,813 1,191, 558 1,294,403 1,383,123 1,466,148 Collected to date 10,109,385 11,141,415 12,287,822 13,016,152 12,395,434 10,785,859 10,547,724 11,093,339 11,396,075 12,378,141 October 1,274,680 1,520,176 1,526,910 1,601,038 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 0 November 1,091,721 1,095,566 1,369,940 1,443,843 1,292,327 1,155,647 1,139,058 1,217,933 1,349,580 0 December 1,085,827 1,286,191 1,366,281 1,376,434 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 0 Total Collections 13,561,613 15,043,348 16,550,953 17,437,467 16,161,028 14,248,244 14,097,299 14,850,409 95,427,377 12,378,141 Budget Estimate 11,000,000 12,280,000 16,002,000 17,466,800 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 Actual over (under) budg 2,561,613 2,763,348 548,953 (29,333) (954,772) (3,611,756) (312,701) 640,409 1,217,377 2,8 ,859) Total actual collections as a % of total budget 123.29% 122.50% 103.43% 99.83% 94.42% 79.78% 97.83% 104.516/6 108.57% n/a % change in annual total collected 71.77% 10.93% 10.02% 5.36% (7.32%) (11.84 %) (1.06% ) 5.34% 3.89% nla % of budget collected through September 91.90% 90.73% 76.79% 74.52% 72.42% 60.39% 73.20% 78.07% 80.20% 81.17% % of actual total collected through September 74.54% 74.06% 74.24% 74.64% 76.70% 75.70% 74.82% 74.70% 73.87% nla Chart Reflecting History of Collections through the Month of September 1 012 812 01 3 2013 to 2012 Difference 81,382 5.12% 123,958 12.28% 80,753 7.56% 81,213 6.36% 145,487 12.38% 98,826 7.66% 121,537 9.33% 165,885 12.76% 83,025 6.00% 982,066 8.62% Page 19 I1SV- FS21Userslmcalhoun\Tax Revenue1odging T2x120131105 hotel motel tax 2013 CITY OF SPOKANE VALLEY, WA r Hotel /Motel Tax Receipts through - Septembert �-- Actual for the years 2004 through 2013 �`� Total actual collections as a % of total budget 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 918.04% 95 -33% 113 -95% n/a % change in annual total collected 41.34% 6.71% 7.54% 10.67% 1.19% (9.23 %) 5.79% 2.02% 7.08% n/a % of budget collected through September 72.40% 67 -54% 89.38% 87.47% 91.73% 63.67% 91.10% 72.65% 87.57% 81.24% % of actual total collected through September 75.70% 76.07% 75.01% 75.80% 78.56% 76.89% 77,18% 76.20% 76.85% n1a Chart Reflecting History of Collections through the Month of September 1 012812 01 3 2013 to 2012 2004 1 2005 1 2006 1 2007 1 2008 1 2009 1 2010 1 2011 2012 2013 January 16,993.58 20,691.03 20,653.49 25,137.92 28,946.96 23,280.21 22,706.96 22,212.21 21,442.32 24,184.84 February 18,161.04 19,976.81 20,946.09 25,310.66 24,623.06 23,283.95 23,416.94 22,792.14 21,548.82 25,974.98 March 18,182.01 22,828.15 24,308.48 29,190.35 27,509.99 25,272.02 24,232.35 24,611.28 25,654.64 27,738.65 April 26,897.82 29,748.41 34,371.82 37,950 -53 40,406.02 36,253.63 39,463.49 38,230.49 52,130.37 40,979.25 May 16,440.37 29,017.66 32,522.06 31,371.01 36,828.53 32,588.80 34,683.32 33,790.69 37,478.44 40,560.41 June 53,284.01 35,330.35 34,256.71 36,267.07 46,659.88 40,414.59 39,935.36 41,403.41 43,970.70 47,850.15 July 42,120.26 43,841.82 49,744.62 56,281.99 50,421.37 43,950.26 47,385.18 49,311.97 52,818.60 56,157.26 August 43,649.84 46,852.10 45,916.16 51,120.70 50,818.35 50,146.56 54,922 -99 57,451.68 57,229.23 63,816.45 September 39,390.66 46,746.18 50,126.53 57,260.34 60,711.89 50,817.62 59,418.96 58,908.16 64,298.70 70,794.09 Total Collections 275,119.59 295,032.51 312,845.96 349,890.57 366,926.05 326,007.64 346,165.55 348,712.03 376,571.82 398,056.08 October 33,004.62 34,966.85 38,674.17 43,969.74 38,290 -46 36,784.36 41,272.35 39,028.08 43,698.90 0.00 November 32,176.61 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 37,339.36 39,301.22 0.00 December 23,142.70 31,740.18 29,147.15 31,377.41 26,290.11 27,131.43 26,776.84 32,523.19 30,432.13 0.00 Total Collections 363,443.52 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 457,602.66 490,004.07 398,056.08 Budget Estimate 380,000.00 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.00 430,000.00 490,000.00 Actual over (under) budg (16,556.48) (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (22,397.34) 60,004.07 (91,943.92) Total actual collections as a % of total budget 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 918.04% 95 -33% 113 -95% n/a % change in annual total collected 41.34% 6.71% 7.54% 10.67% 1.19% (9.23 %) 5.79% 2.02% 7.08% n/a % of budget collected through September 72.40% 67 -54% 89.38% 87.47% 91.73% 63.67% 91.10% 72.65% 87.57% 81.24% % of actual total collected through September 75.70% 76.07% 75.01% 75.80% 78.56% 76.89% 77,18% 76.20% 76.85% n1a Chart Reflecting History of Collections through the Month of September 1 012812 01 3 2013 to 2012 Difference 400,000.00 2,743 12.79% 4,426 20.54% 2,084 8.12% (11,151) (21.39 %) 3,082 8.22% 3,879 8.82% 3,339 6.32% 6,587 11.51% 6,495 10.10% 21,484 5.71% 450,000.00 400,000.00 350,000.00 September = August - July 250,000.00 - - - - =June 200,000.00 _ ____ May - -- ■April 150,()00.00 77. ^ March 100,000.00 m February 50,000-00 n ■!a January N 0.00 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Page 20 11SV- FS21Users%mcalhoun\Tax Revenue\REET12013\301 and 302 REEF for 2013 CITY OF SPOKANE VALLEY, WA 1st and 2nd 114% REET Collections through September Actual for the years 2004 through 2013 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 January 119,387.05 147,819.56 243,89416 228,896.76 145,963.47 55,281.25 59,887.08 64,128.13 46,358.75 56,898.40 February 83,795.78 128,082.35 172,154.72 129,919.79 159,503.34 45,180.53 64,121.61 36,443.36 56,114.56 155,226.07 March 195,121.93 198,013.09 182,065.71 263,834.60 133,513.35 73,306.86 86,204.41 95,879.78 71,729.67 72,171.53 April 144,167.21 192,012.44 173,796.61 211,787.08 128,366.69 81,155.83 99,507.19 79,681.38 86,537.14 90,376.91 May 155,089.15 240,765.59 306,871.66 222,677.17 158,506.43 77,463.58 109,624.89 124,691.60 111,627.22 116,164.91 June 177,702.06 284,268.67 226,526.64 257,477.05 178,202.98 105,020.98 105,680.28 81,579.34 124,976.28 139,11211 July 197,046.43 209,350.53 2,104.30 323,945.47 217,942.98 122,530.36 84,834.48 79,629.06 101,048.69 128,921.02 August 171,521.07 280,881.50 451,700.06 208,039.87 133,905.93 115,829.68 72,630.27 129,472.44 106,517,19 117,149.90 September 176,002.43 214,738.94 188,066.23 165,287.21 131,240.36 93,862.17 75,812.10 68,019.83 63,516.73 174,070.25 Collected to date 1,419,833.11 1,895,932.67 1,947,180.09 2,011,865.00 1,387,145.53 769,631.24 758,302.31 759,524.92 768,426.23 1,050,091.10 October 199,685.81 244,590.31 211,091.20 206,442.92 355,655.60 113,960.52 93,256.02 61,396.23 238,094.79 0.00 November 217,019.02 190,964.73 141,729.09 191,805.53 147,875.00 133,264.84 72,021.24 74,752.72 104,885.99 0.00 December 173,502.55 159,381.40 161,285.23 179,567.77 96,086.00 71,365.60 38,724.50 65,077.29 74,299.65 0.00 Total distributed by Spokane County 2,010,040.49 2,490,869.11 2,461,285.61 2,589,681.22 1,986,762.13 1,088,222.20 962,304.07 960,751.16 1,185,706.66 1,050,091.10 Budget estimate 1,680,000.00 4,006,361.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 760,000.00 800,000.00 950 000.00 1 000 000 00 Actual over (under) budget 330,040.49 1,515,491.89 461,285.61 589,681.22 13,237.87 911,777.80 202,304.07 160,751.16 235,706.66 50,091.10 Total actual collections 10,540 2,000,000.00 99,112 176.62% 442 September 3,840 4.44% as a % of total budget 119.65% 62.17% 123.06% 129.48% 99.34% 54.41% 126.62% 120.09% 124.81% nla % change in annual -June 1,000,000 .00 - �� 3 May total collected 50.25% 23.92% 1.19% 5.22% 23.28% 45.23% 11.57% 0.16% 23.41% nla % of budget collected i• ■January 0.00 - through September 84.51% 47.32% 97.36% 100.59% 69.36% 38.48% 99.78% 94.94% 80.89% 105.01% % of actual total collected through September 74.64% 76.12% 79.11% 77.69% 69.82% 70.72% 78.80% 79 -06% 64 81% n/a Chart Reflecting History of Collections through the Month of September 2,500,000.00 10,540 2,000,000.00 99,112 176.62% 442 September 3,840 4.44% 4,538 4.07% 7 August 1,500,000.00 27,872 - - 10,633 July 110,554 174.05% -June 1,000,000 .00 - �� 3 May ■April r- - ❑March 500,000.00 ■ February i• ■January 0.00 - 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 1412$12013 2013 to 2012 Difference 10,540 22.73% 99,112 176.62% 442 0 -62% 3,840 4.44% 4,538 4.07% 14,136 11.31% 27,872 27.58% 10,633 9.98% 110,554 174.05% 281,665 36.65% Page 21 \\SV- FS2\Users\mcalhoun\Bonds\ debt capacity CITY OF SPOKANE VALLEY, WA Debt Capacity 2 Assessed Value for 2013 Property Taxes 6,921,825,295 2/22/2013 Maximum Outstanding Remaining Debt as of Debt % Capacity 12/31/2012 Capacity Utilized Voted (UTGO) 1.00% of assessed value 69,218,253 0 69,218,253 0.00% Nonvoted (LTGO) 1.50% of assessed value 103,827,379 7,690,000 96,137,379 7.41% Voted park 2.50% of assessed value 173,045,632 0 173,045,632 0.00% Voted utility 2.50% of assessed value 173,045,632 0 173,045,632 0.00% 190,000 519,136,896 7,690,000 511,446,896 1.48% Page 22 2003 LTGO Bonds 60,000 85,040 Road & 12/1/2005 Period 90,000 Street 12/1/2006 Ending CenterPlace Imp s Total Page 22 12/1/2004 60,000 85,040 145,000 12/1/2005 75,000 90,000 165,000 12/1/2006 85,000 90,00 175,000 Bonds 12/1/2007 90,000 95,00 185,000 Repaid 12/1/2008 95,000 95,00 190,000 12/1/2009 105,000 100,00 205,000 12/1/2010 110,000 100,000 210,000 12/1/2011 120,000 105,000 225,000 12/1/2012 130,000 110,000 240,000 870,000 870,000 1,740,000 12/1/2013 140,000 115,000 255,000 12/1/2014 150,000 120,000 270,000 12/1/2015 160,000 125,000 285,000 12/1/2016 170,000 130,000 300,000 12/1/2017 180,000 135,000 315,000 12/1/2018 220,000 140,000 360,000 12/1/2019 250,000 145,000 395,000 12/1/2020 290,000 150,000 440,000 12/1/2021 325,000 160,000 485,000 Bonds 12/1/2022 360,000 165,000 525,000 Remaining 12/1/2023 405,000 175,000 580,000 12/1/2024 450,000 0 450,000 12/1/2025 490,000 0 490,000 12/1/2026 535,000 0 535,000 12/1/2027 430,000 0 430,000 12/1/2028 340,000 0 340,000 12/1/2029 295,000 0 295,000 12/1/2030 280,000 0 280,000 12/1/2031 240,000 0 240,000 12/1/2032 190,000 0 190,000 12/1/2033 230,000 0 230,000 6,130,000 1,560,000 7,690,000 7,000,000 2,430,000 9,430,000 Page 22 MEMO TO: Mike Jackson, City Manager FROM: Rick VanLeuven, Chief of Police DATE: November 18, 2013 RE: Monthly Report October 2013 October 2013: October 2012: CAD incidents: 4,782 CAD incidents: 4,961 Reports taken: 1,744 Reports taken: 2,047 Traffic stops: 1,061 Traffic stops: 1,294 Traffic reports: 222 Traffic reports: 367 CAD incidents indicate calls for service as well as self - initiated officer contacts. Hot spot maps are attached showing October residential burglaries, traffic collisions, vehicle prowlings, and stolen vehicles. Also attached are trend -line graphs for 2009, 2010, 2011, 2012 and 2013: Citations, Spokane Valley Dispatched Calls, Self- Initiated Calls, Collisions, Persons Crimes, Property Crimes, and Sex Crimes. Also included is the October Crimes by Cities stats report. This report reflects incidents that occurred in a specific city to which a deputy from Spokane County took the courtesy report. For example, an individual may have had his car stolen in Airway Heights, and he waited until he returned home in the Newman Lake area to make a report. In 2011, we switched from UCR to NIBRS classification. As a result, certain crimes were broken down to their violation parts for NIBRS and each part is now counted. Consequently, comparing certain crimes before 2011 to crimes during or after 2011 is not possible using the graphs. The crimes that are impacted by the NIBRS classification changes and should not be compared to prior graphs include: Adult Rape, Assault, Forgery and Theft. ADMINISTRATIVE: The month of October began with the Special Olympics Breakfast of Champions, which Chief VanLeuven and Lt. Lyons attended along with others from the Spokane County Sheriff's Office. In early October, the Spokane Valley Rotary Club, once again donated a new flag to the precinct. We are grateful to this group of citizens who year after year provide this service to our community. Page 1 Chief VanLeuven attended quarterly In- Service Training at the Sheriff's Training Center. Quarterly Leadership was held the following week, which was attended by Chief VanLeuven along with Lt. Lyons as well as all the SVPD sergeants and detectives. Mid - October brought the Annual Crime Prevention Conference, which was held at CenterPlace. Chief VanLeuven provided opening remarks /welcome to all those who were attending. Topics of workshops this year included Active - Shooter Survival, Gang Updates & Trends, How to Do an Emergency Drill at Your Facility, Firearm & Personal Safety, Prosecution Issues for Organized Retail Theft, as well as SCOPE Basic Training. Sgt. Dave Ellis also gave a presentation on the Air -1 Helicopter Unit. The month ended with the Drug Take Back Event, this year held at the WSECU at 12209 E. Mission. COMMUNITY ORIENTED POLICING: They participated in the following events during the month of October: • Fall Free Spokane Coalition Meeting • Safe Kids Meeting • Spokane Crime Stoppers Meeting • GSSAC Coalition Meeting • Operation Family ID • Two volunteers are working with the Major Crimes Unit on cold cases October 2013 Volunteers Hours per station: Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 10 421.0 85.5 506.5 Edgecliff 21 589.0 55.0 644.0 Trentwood 6 178.5 65.0 243.5 University 30 659.0 394.0 1,053.0 TOTALS 67 1,847.5 599.5 2,447.0 Volunteer Value ($21.62 per hour) $52,904.14 for October 2013 The Latent Fingerprint Team was dispatched to a total of 111 incidents during the month of October; 62 of those incidents were located within Spokane Valley. Year -to -date, the team has responded to 651 incidents within Spokane County; 374 of those incidents were in Spokane Valley. S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 71 on -scene hours (including travel time) in October, responding to crime scenes, motor vehicle accidents and providing traffic control. Of those hours, 50 hours were for incidents in Spokane Valley. Special Event hours for Spokane Valley totaled 34. Total October volunteer hours contributed by SIRT, including training, stand -by, response and special events is 556, year -to -date total is 5,705 hours. Page 2 S.C.O.P.E. DISABLED PARKING ACTIVITY REPORT City of Spokane Valle # of Vol. # of Vol. # of Hrs # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 6 123 22 0 0 February 4 83 11 0 0 March 7 147.5 36 0 0 April 8 160 28 0 0 May 4 86 4 0 0 June 4 129 26 0 0 July 2 55.5 8 0 0 August 4 86 22 0 0 September 6 88 18 0 0 October 5 46 6 0 0 Total 50 1724 181 0 0 Spokane County # of Vol. # of Hrs # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 2 0 0 0 February 2 6 0 0 0 March 3 31 0 0 0 April 3 24 5 0 0 May 1 11 0 0 0 June 0 0 0 0 0 July 0 0 0 0 0 August 0 0 0 0 0 September 2 9 0 3 0 October 4 33 2 0 0 Total 17 116 7 3 0 Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in Spokane Valley in September totaled 17 and in October 16 with 3 vehicles in September and 7 in October, respectively, eventually cited and towed. Fourteen hulks were processed in September and 37 hulks processed in October. During the month of October, a total of 99 vehicles were processed; the total for 2013 to date is 674. OPERATIONS: Attempted Robbery — In early October, Spokane Valley Sheriffs Deputy R. Stevens was contacted by a 68- year -old woman at the Spokane Valley Precinct who told him she was the victim of an Page 3 attempted robbery. The victim told Deputy Stevens that she had been at Northern Quest Casino earlier and that she was approached by a 23 to 25- year -old male who identified himself as "Josh." She said he initially asked her for a ride to Spokane Valley, which she denied but did give him $20 dollars because he said his girlfriend left without him. The victim eventually agreed to give Josh a ride to an apartment complex near Pines and Montgomery in Spokane Valley. After she dropped off Josh, he walked around to her partially rolled down driver's side window and said "give me all your money or I will stab you." She said Josh had his hands in his pockets, did not display a knife, but she was fearful he would carry out the threat. She sped off and drove to the Valley Precinct. Crime Stoppers is offering a cash reward for anyone providing information leading to an arrest in this incident. Persons with information should call the Crime Stoppers Tip Line at 1- 800 - 222 -TIPS, or should forward the tip via the Internet website www. crimestoppersinlandnorthwest.org. Tipsters do not have to give their name to collect the cash reward. Crime Stoppers of the Inland Northwest is a civilian organization that promotes public safety by paying cash rewards for information that solves crimes. It is not affiliated with law enforcement. Payless Shoes Robbery— In early October, Spokane Valley Sheriffs Deputy Walter Loucks responded to a burglary call at Payless Shoes located at 13020 E. Sprague Ave. in Spokane Valley. The employee told Deputy Loucks that she observed a white female, in her early 20's, enter the store carrying a large leopard -print handbag. She said the female was about 5'4 ", with a light build and blonde hair. The employee was concerned with the female's motives as she realized the bag may be used to conceal items. Minutes later, the employee heard the front door chime and walked out to greet the new customer. Instead, she saw the suspect departing the business with one of the store's new purses in hand. The suspect was also carrying the leopard print handbag, which was now bulging with shoes, which she was placing in her vehicle. The employee exited the store and told the suspect to return the merchandise or she would call the police. The employee approached the suspect who said, "I have a gun." The victim did not see a gun and went back into the business to call police. The victim said the suspect drove in front of the store and was waving and smiling at her as she passed by. Crime Stoppers is offering a cash reward for anyone providing information leading to an arrest in this incident. Robbery Suspect Arrested — In mid - October at about 1:00 a.m., Spokane Valley Sheriffs Deputy David Lawhorn responded to a robbery call at Zip Trip, located at 1403 N. Mullan Road. The female employee told Deputy Lawhorn a white male around 50- years -old, approximately 5'4 ", wearing brown pants and a red handkerchief around his head entered the store. She said the male suspect was wearing one black glove and one brown glove. She said the suspect's right fingers were curled up in his hand and appeared non - functional. The employee said the male suspect selected an item off the shelf then walked behind the counter and took two packs of Camel 99's. The male said, "If you say anything I will kill you." The employee said the male suspect exited the store and rode his bicycle eastbound on Sinto Avenue. She recognized the male suspect because he had been in the store two times prior when she was working. At 1:30 a.m., Deputy Lawhorn was assisting another deputy on a traffic stop at Locust and Sinto. He saw a male ride by on a bicycle and saw he was carrying a large knife on his belt. Deputy Lawhorn got in his patrol vehicle and attempted to stop the male, later identified as the above - mentioned male suspect. The male suspect refused to stop and eventually ran from Deputy Lawhorn in the playground at Ness Elementary. Deputy Lawhorn caught the suspect and detained him until the employee came to the school and positively identified him as the person who robbed the Zip Trip. While walking the male suspect to the patrol vehicle, Deputy Lawhorn noticed the suspect was wearing one black and one brown glove. He also found a red handkerchief inside the male's coat Page 4 pocket and two packs of Camel 99's. The male suspect was booked into Spokane County Jail for 2nd Degree Robbery. Intoxicated Man Gets Wish — In mid - October at 4:15 a.m., Spokane Valley Sheriffs Deputy Dale Wells responded to a suspicious person call at 717 N. McDonald Road. Deputy Wells contacted a 48- year -old male at the apartment complex who was extremely intoxicated and told Deputy Wells he was out looking for his vehicle. Several hours earlier, the same male was contacted by deputies because he was threatening to drive his vehicle. He made the intelligent decision not to and was given a courtesy ride to his residence. The keys to the vehicle were left with his sober girlfriend. The male and his girlfriend left his house in an attempt to locate his vehicle. The male's girlfriend refused to give him the keys until he was sober, which angered the male to the point he requested deputies take custody of his car keys. Deputy Wells had allowed the male to sit in the back seat of the patrol vehicle, due to his high level of intoxication; the back door remained open the entire time. When told his keys were safe with his sober girlfriend, the male told Deputy Wells he would only exit the vehicle when his girlfriend did not have the keys. Deputy Wells explained to the male that if he refused to exit his patrol vehicle, he would be arrested. Deputy Wells spent several minutes trying to explain he was not available for other calls with him in his vehicle. The male told Deputy Wells he wanted to go to jail, that he was not going to exit the vehicle and said "arrest me." The male's request was granted and he was placed under arrest for Obstructing a Public Servant. While en route to jail, the male told Deputy Wells that when he was released from jail he was going to go kill his girlfriend. The male was charged with the additional felony crime of Harassment (Threat to Kill). The male was booked into Spokane County Jail for the felony Harassment charge and misdemeanor Obstructing charge. Reward Offered For Robbery Suspect— In mid - October, Spokane Valley Sheriffs Deputy Jeffrey Getchell responded to a robbery call at Wal -Mart, located at 5025 E. Sprague. The Loss Prevention Officer (LPO) said that t about 4:00 p.m. she attempted to stop a male suspect outside the store as he walked out without paying for a flashlight. When confronted, the suspect brandished a knife in a threatening manner and fled to a vehicle. The LPO was able to write down the license plate, which returned as a stolen vehicle. The vehicle has since been recovered. There is no suspect information at this time. Crime Stoppers is offering a cash reward for anyone providing information leading to an arrest in this incident. Two Robbery Suspects Arrested In Two Days — In mid - October at about 8:30 p.m., Spokane Valley Sheriffs Deputies Joe Bodman and Jacob Spitzer responded to a robbery call at the Dollar Tree located at 9211 E. Montgomery. A female employee said a 43- year -old white male was at the check stand purchasing a bottle of water. She said when she was giving him his change, the male reached over the counter, grabbed money out of the cash register, and fled in a Ford Freestyle station wagon. The employee said the male was wearing blue jeans and a dark - colored Harley Davidson T- shirt. He was also wearing a dark hat with a Harley Davidson decal on the front. Sheriffs Deputy Nathan Bohanek was en route to assist with the investigation when he saw a similar vehicle enter eastbound I- 90 from Argonne. Deputy Bohanek followed the vehicle, confirmed it was a Ford Freestyle and attempted to stop the vehicle. The vehicle continued approximately one mile eastbound on I -90 before exiting at Evergreen Road. Deputy Bohanek contacted an elderly female in the front passenger seat and the driver. Deputy Bohanek immediately saw the male was wearing a dark- colored, long - sleeved shirt with a Harley Davidson logo on the chest. Deputy Bohanek requested another unit and the male was detained. Deputy Bohanek spoke with the passenger, the male's mother, who told him they were on their way to Idaho Falls from Edmonds, Washington. She said her son was out of work and she was trying to help him find a job. She also said they left on Sunday and had to ask strangers for Page 5 money along the way for fuel. She said they were sleeping in the vehicle because the $700 she received from Social Security was not enough for the trip. The male was positively identified by employees of the Dollar Tree who were brought to the scene, as the person who robbed the business. Deputy Bohanek located a large amount of money in the male suspect's wallet. Dollar Tree employees knew the amount that was taken from the business and that money was returned. The remaining money was given to the male's mother. Deputies also set the mother up with a hotel room in Spokane Valley, paid for with their personal credit card, and transported the vehicle to the hotel. The male suspect was booked into Spokane County Jail for 2nd Degree Robbery. We were later advised that when Comfort Inn management found out what had happened and that the deputies paid for the suspect's mother's room with their personal credit card, they credited the room charge back to the card and gave the suspect's mother two free nights at the hotel. Family Sleeping While Burglarized— In mid - October, at about 5:45 a.m., Spokane Valley Sheriffs Deputy Tyler Kullman responded to a residential burglary call near 11300 E. Jackson Road. Deputy Kullman spoke with the homeowner who told him he woke up at about 5:15 a.m. to let their dog out when he noticed the south - facing window in the living room was open. The homeowner said he was positive it was closed when he went to bed. When he looked outside the window, he saw the screen lying up against the house. The homeowner said he looked around the kitchen and saw his wallet was missing from the kitchen counter. He went outside and found his wife's purse and all its contents scattered under a carport. The homeowner reported his cards stolen and found out his debit card had been used three times in Spokane Valley. There are currently no suspects. Crime Stoppers is offering a cash reward for anyone providing information leading to an arrest in this incident. Man Robbed For $10.00 — In mid - October, at 2:00 a.m., Spokane Valley Sheriffs Deputies responded to the Denny's Restaurant at Sprague and Pines on a robbery call. The victim said he was waking northbound on Pines from Sprague when he was approached by two males. He described the first as a white male, around 17 years old, 5'4 ", 120 pounds, wearing a red and white - colored sweatshirt and dark- colored pants. The second was described as a black male, unknown age, 5'4 ", 130 -140 pounds, wearing a dark - colored cap and possibly dark- colored pants. The victim said the two suspects were walking southbound on Pines towards him. When they reached the victim, the white male asked him if he wanted to buy some cigarettes from him, to which the victim agreed. All three walked to the area of Riverside and Houk when the white male acted as if he was retrieving cigarettes from his coat. The victim took a ten - dollar bill out of his wallet. The white male grabbed the money from the victim's hand and punched him once in the face. The black male suspect also punched the victim once in the face and then both suspects took off running. Spokane Police K -9 Officer Craig Hamilton responded to assist. He and his K -9 partner tracked the suspects east on Riverside near an apartment complex at 110 N. Houk. Although they located items of clothing in bushes that the victim said the suspects were wearing, they were not able to locate the suspects. Crime Stoppers is offering a cash reward for anyone providing information leading to an arrest in this incident. Burglar Points Gun At Homeowner - Deputy Tom Walker responded to the 4200 block of N. Progress Road on a burglary in progress on a Sunday in mid - October. Deputy Walker contacted the victim who said he and his wife were backing out of the driveway when he saw a white Ford Taurus parked in front of his house. He thought the driver was using his cell phone and did not think much about it. When he came back from the store, his neighbor told him he thought the male and female occupants of the vehicle may have entered his home. The victim went inside and found his wife's purse was missing. The victim drove around the block and found the Taurus. He followed the vehicle into a cul -de -sac until the male driver pointed a gun at him. The suspect exited his car and began Page 6 walking towards the victim. The victim drove out of the cul -de -sac and saw the suspect drive away from the scene. The victim said the male was in his mid to late twenties, was white and had a tattoo of spikes on the left side of his neck. The female in the vehicle was also white and in her mid to late 20's as well. Crime Stoppers is offering a cash reward for anyone providing information leading to an arrest in this incident. Homeowner Detains Burglar — In late October, at 11:30 p.m., Spokane County Sheriffs Deputies responded to the 10000 block of East Sands Road in reference to a person with a weapon call. Deputies were advised the homeowner had caught a 19- year -old male subject attempting to break into his garage and had him detained at gunpoint. Deputies detained the male when they arrived on scene and located a black, full -face ski mask, a knife and other miscellaneous items on his person. The male suspect told deputies that his 18- year -old brother and their 18- year -old friend were with him and had fled the scene. A short time later, Deputy Dale Wells located the two 18- year -old suspects walking down Highway 27; both were taken into custody. The 19- year -old suspect spoke with deputies and said the three of them had burglarized two other residences that evening. He said he was not certain where the residences were located. There was a vehicle parked at the residence that deputies determined belonged to the suspect. They were able to see numerous food items inside the vehicle that included beef patties and a box of steaks. The vehicle was towed to the Sheriffs Office to be processed at a later time. All three suspects were booked into the Spokane County Jail on the felony charge of 2nd Degree Burglary. Spokane Valley Shooting Investigation — In late October, at 4:30 p.m., Spokane Valley Sheriffs Deputies responded to the 12700 block of East 31 st on a shooting call. Deputies were advised an adult male had been shot in the front yard of a residence and that the suspect was still on scene. Deputies arrived on scene and quickly detained the suspect. The victim was treated by Spokane Valley Fire personnel and transported to a local hospital where he succumbed to his injuries. The 22- year -old male suspect was arrested and booked into the Spokane County Jail that night for 2nd Degree Murder. Driver From Countywide Pursuit Arrested — In late October, at 8:30 a.m., Spokane County Sheriffs Deputies responded to Quartz Land and East Wandemere Estates Lane on a suspicious person call. Deputies searched the area for the suspicious person and eventually found a 36- year -old male near the area of Hastings and Guinevere. Since the male matched the driver's description from a pursuit earlier in the morning, Deputy Dale Wells was called to the scene. Deputy Wells had been behind the male suspect for approximately 30 miles during this morning's pursuit and saw his face multiple times when the male looked out the driver's side window back at him. Deputy Wells positively identified the male suspect as the driver of the vehicle. The male has a long criminal history that includes taking motor vehicles without permission, burglary, trespass, reckless endangerment, robbery and other crimes. The male suspect was booked into the Spokane County Jail on the charges of Assault 2nd Degree, Felony Eluding, Possession of a Stolen Motor Vehicle, Reckless Endangerment, and Resisting Arrest. Public Safety Message - The Spokane County Sheriffs Office would like to inform the community about an individual who has exhibited behavior that is concerning to law enforcement. Since 1997, a 55- year -old white male, who law enforcement is familiar with, has contacted numerous juvenile females and males throughout Spokane County. The majority of the time this individual contacts kids while they are walking down the street and regularly tells the females how pretty they are and asks young boys if they can help him find his dog. To this point, this individual's actions have not risen to the level needed to prosecute him for a crime. However, the Sheriffs Office feels it is extremely Page 7 important that the community knows we are aware of this activity and that we are documenting these events. This white male is bald and drives a mid - nineties Subaru station wagon. Once again, law enforcement has contacted this subject and is not looking for any information about who he is. With Halloween in mind, the Sheriffs Office would like to emphasize the importance of parents talking to their children about speaking with strangers. Also, if anyone has any interaction with any individual displaying this type of behavior, they should contact Crime Check at 509- 456 -2233. Spokane Valley Burglar Caught In The Act — In late October, at 10:30 a.m., Spokane Valley Sheriffs Deputy Chan Erdman responded to a vehicle prowling call near 4500 S. VanMarter. Dispatch said the complainant called in to report his work truck was broken into and several tools were taken. The complainant said the suspect left in a dark- colored Jeep Cherokee and provided a possible Idaho license plate. At about 10:35 a.m., Sgt. Dave Martin spotted a vehicle matching the description traveling northbound on Dishman Mica near 28th. Sgt. Martin and Deputy Jim Ebel stopped the vehicle at 4th and Dishman Mica and contacted the 32- year -old male driver. While Deputy Ebel and Sgt. Martin were speaking with the driver, Deputy Erdman returned to VanMarter to contact the complainant. He told Deputy Erdman he was replacing windows at a residence when the homeowner brought it to their attention someone was taking tools out of their van. The complainant ran outside and saw the male suspect leave in the Cherokee. He looked in his van and saw thousands of dollars' worth of power tools that had been stolen. Deputy Erdman gave the homeowner a ride to 4th and Dishman Mica where she positively identified the male suspect as the person who was in the victim's van. Deputy Erdman was also able to see power tools inside the suspect's vehicle matching the description the victim provided. Deputy Erdman gave the homeowner a ride home and when he arrived, dispatch advised there had been another burglary reported near the 3900 block of S. Woodruff Road. Deputy Erdman contacted the homeowner who told him he heard his dogs barking and looked out in the garage. He said he was holding his infant child and saw a dark- colored Jeep Cherokee parked across the street. He laid his child down, came back out to the garage, and saw the vehicle was gone. He looked around and saw he was missing a Skill Saw and a Spectra laser level both totaling $1,270 in value. Deputy Erdman returned to 4th and Dishman Mica. Deputy Ebel said the male suspect chose not to speak with him, but that the 28- year -old female passenger was willing to talk. She agreed to take Deputy Erdman to two locations the male had burglarized while she was with him. Without any input from Deputy Erdman, she drove him to both victims' homes where he had been. Spokane Valley Property Crimes Detectives served a search warrant on the vehicle and returned all the stolen items back to both victims. The male suspect was booked into the Spokane County Jail on the felony charges of Residential Burglary, two counts of 2nd Degree Theft, and a misdemeanor charge of Vehicle Prowling. After serving the search warrant on the Jeep Cherokee, Spokane Valley Property Crime Detective Roger Knight located a pawn slip that has resulted in identifying several snow blowers and generators that were stolen and pawned. He is asking the public to make sure they are not missing these items from their property. If they are, the public is asked to contact Detective Knight at 477 -3339; some type of proof of ownership will be required to redeem the property. Resident Catches Burglar — At the end of October, Spokane Valley Sheriffs Deputies responded to the 12900 block of East Cataldo on a Residential Burglary call. Deputies contacted the complainant behind his residence who had a 19- year -old male detained. The complainant told deputies that at about 9:20 p.m., he was watching TV in the living room when he heard the rear, unlocked sliding door open. He walked out to the kitchen and saw a blue piece of clothing run out the kitchen and exit the rear, slider door. He said he chased two subjects through two yards when he saw them try to hide under a truck. He said he tried to get them out from under the truck when one suspect ran from under the front of the truck. He was able to detain one male until law enforcement arrived. The male Page 8 suspect admitted to deputies that he and his friend did enter the residence through the back slider. He said they were in the residence looking to steal cigarettes and admitted it was "stupid." At this time, it is unknown who the second suspect was. The male suspect was booked into the Spokane County Jail on the felony charge of Residential Burglary. Burglar Gets Stuck In Shed — At the end of October, Spokane Valley Sheriffs Deputies responded to 17221 E. Broadway for a burglary -in- progress call. The complainant said she saw a male and female enter a shed on the church property then walk away from the scene eastbound on Broadway. Sheriffs Deputies Darell Stidham and Jeff Thurman arrived on scene and detained an adult female and a 43- year -old male east of the church on Broadway. Deputy Thurman detained the male who was holding a small box the complainant said he did not have prior to entering the shed, and Deputy Stidham detained the female. The female told Deputy Stidham she and the male suspect were walking through the church parking lot when he saw a tire pump next to a shed. She said the male suspect took the pump and put it in her backpack. She said the male suspect crouched down and tried to crawl under the locked door on the shed. She said she begged him to stay out and as he tried to push the door open, she tried to push it shut. At one point, she said he was able to reach under the locked door and take a pair of jumper cables and a can of fix -a -flat. She said the male crawled further under the door and grabbed a small box of battery acid. As he did this, he became stuck under the door and she had to pull him out. Due to her cooperativeness, she was not charged at that time. The male suspect was very uncooperative the entire time. He was booked into jail on the felony charge of 2nd Degree Burglary. Page 9 2013 OCTOBER CRIME REPORT To date: Yearly totals Oct -13 Oct -12 2013 2012 2,012 2,011 2,010 2009 2008 2007 BURGLARY 95 123 896 862 1062 1027 936 725 753 584 FORGERY 74 93 701 636 826 593 341 297 354 365 MALICIOUS MISCHIEF 148 160 1379 1483 1770 1566 1183 1245 893 1,265 NON - CRIMINAL 10 16 89 102 108 160 917 892 944 839 PROPERTY OTHER 1271 145 1242 1018 1236 1126 837 9331 828 890 RECOVERED VEHICLES 511 41 470 344 1 446 416 365 187 319 343 STOLEN VEHICLES 58 52 513 449 1 586 566 496 298 496 478 THEFT 292 245 2540 2214 2636 2512 2365 2162 11846 1,881 VEHICLE OTHER 14 30 234 237 287 195 3 5 7 3 VEHICLE PROWLING 150 121 999 972 1165 1491 1395 920 1069 682 TOTAL PROPERTY CRIMES 1,019 1,026 9,063 8,522 10,328 9,615 8,852 7,668 7,513 7,338 ASSAULT 82 63 791 807 936 963 895 927 869 853 DOA /SUICIDE 19 26 194 217 256 213 188 210 269 221 DOMESTIC VIOLENCE 19 42 495 488 600 714 1297 1226 1063 874 HOMICIDE 2 0 2 2 2 3 1 3 3 1 KIDNAP 0 2 18 14 17 15 16 21 16 23 MENTAL 301 33 230 241 270 253 289 310 360 350 MID 7 11 134 124 154 125 128 115 95 83 PERSONS OTHER 207 262 2673 2613 3112 2484 1692 1621 1,354 1,337 ROBBERY 12 8 89 70 79 98 68 75 71 60 TELEPHONE HARASSMENT 7 32 122 176 212 162 153 159 95 73 TOTAL MAJOR CRIMES 385 479 4748 4752 5638 4997 4727 4,667 4,195 3,875 ADULT RAPE 51 7 27 73 89 67 44 35 44 43 CHILD ABUSE 1 4 23 23 27 89 115 159 148 104 CUSTODIAL INTERFERENCE 21 141 187 0 190 184 206 157 86 92 SEX REGISTRATION 1 0 3 7 8 2 1 2 3 4 INDECENT LIBERTIES 0 4 16 22 27 17 8 10 11 18 RAPE /CHILD 0 0 10 12 13 23 28 35 39 31 RUNAWAY 241 34 347 470 530 510 490 440 369 295 SEX OTHER 4 4 36 32 38 56 215 211 179 194 STALKING 1 3 21 24 24 19 18 15 21 17 SUSPICIOUS PERSON 39 45 364 366 424 341 215 175 142 152 TOTAL SEX CRIMES 96 115 1064 118511 1370 1294 1387 1271 1,108 996 TOTAL ITF 22 60 264 367 430 521 542 671 838 808 TOTAL TRAFFIC REPORTS 222 367 2918 3286 3957 35691 3081 3,183 1 3,811 3,800 TOTAL REPORTS RECEIVED 1,7441 2,047 18,057 18,112 121,7 23 19,9961 18,589 17,460 17,465 16,817 1800 1600 1400 1200 1000 - We e 400 200 Charge Count from Tickets: Spokane Valley JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC X2011 2012 2013 Spokane Valley Dispatched Calls 4000 3500 3000 f zooe 2500 2000 1500 1000 500 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC X2011 2012 —F 2013 140 120 100 :E m 40 20 W SPOKANE VALLEY TRAFFIC COLLISIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2011 2012 ►5 2013 300 250 200 150 100 50 Spokane Valley Person Crimes JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC X2011 2012 t 2013 1000 900 800 700 600 500 400 300 200 100 0 Spokane Valley Property Crimes nil I O JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC X2011 X2012 -2013 3000 2500 2000 1500 1000 500 Spokane Valley Self Initiated Incidents JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC X2011 2012 -F 2013 50 45 40 35 30 25 20 15 10 5 0 Spokane Valley Sex Crimes I I I JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC X2011 2012 -F 2013 poKane 7 If ( I I lr lr� 1 If -` Mill - MINN.. If 2nd T 10 o A L 3 h Vehicle DLIT N - e Prowling h 3 7th R�o off' � ch gene Terre r O 41s 0 Y ,� odra `o \cterro Ball 4 42 d o 5 e y �/ 2 4 d Echo = her /\ 3 le 1e m` 4Sth 3 \ 4 45 h t 7th m` 46th n s zF m A nnic 2 LL A Corker o N W Low Y U ° °o`" 06 � i" 5 m � . o es� r o° a� pie S o / "e e5 d = Medium 57th 6t �c'b �o i &kery St Sana� Mohay -o a�iP —�° o, High sro w mI F 0.5 (Miles 2013 October Vehicle Prowling Hotspots Map Produced: . I 07 Nov 2013 Ize1 1 &■.� ::: -�, •_ ■- -x.11._ +.. _ Chi • , / �1 or,.,,,�► Oly =gym AL •,��. � III �� ...�� 411 HIM ■ ■■ �w ■a; _� `` .: -err' � 5� _.�. rlli� oiUmair rte. ell NEW= E_ - - a11i1R1M1�� ■i�1�i_ _ ill' ■ ■ - ■ ■1 3■ �� _I _ - -!� YY °T == ■iii —`aJq ®®®. - - -�= _'IC�11�■I�a■ F, S, = �_,'1,, 'll ■ ■Ir� u� ■ _0 :110! 67f_ -■ _- .:-- ■E3�� --{�� :_a'W■_p . .� i, yy�� i11m,"Ism Ears- - 1 ^ ME ■Ia a■ >:WE EEMOREEI MEN � j• • \ �� IMS �� :�'au1� .��1�'1,�Ij .1�ws�nRaV�J��3'i�li��l�'. am �_�� y'*'�— ■1 3[� ?= b al ■ W ue�... IL��. mac�.�■ ROM WIN ME Stolen Vehicles W.101N ^ , Low Medium High 5 0.- Miles 2013 September & October Stolen Vehicle Hotspots Map 10 1 . 1 Ize1 1 •iii: ►`y� r� &. ■.� .!1!!!17_ 7 ,.•� ■ W-Mll MEN Ell ' .. im�� X11 ®r� ■..� HUMAN �-- I'l _ -�■��• II '. u ■- ..- .-- , i111J J., ' —_- v Alita•..�M ME �1111� ■1 ■ITS ` �� 1111■ ■ ■13■Ir�' •' ' ■■ . ./ ��_�' r+ _— n�T .c7 i1 R] ■y��yy 11�l� E.1��.�C ■1E 1111111111111111111M -J"M SUM W.11101111 �Ell ■�l`�/��31 •'I l�ii� ■!�„ ''limp Y_�� l aV �wI 11��.,. —... —■ w4l • ��7f� L' r'l177S7:�� - ��1�1_ \aw .11.ww1 I��E3_w■1■ v!1 a��u■. �■■�I■��' ^'1 r3w�w■lel�l..� Zaw.+A �w■u■uw��l �^ MEN i<u .., . ' r 1 �rti.'_■_ %��Il��iw. �■RI Pam • 'i ■ ■ ■Li7 ■ ■ ■r 1 t �' ��ei WIN �^��. O ■3 ■[�: -�i , rawra��w� � �� ME `r�n ,'fir`\ ONE.■�.,�_ ul�� ■.JAN =w = .=a ■■ruw _ EsvuMala -, Residential Burglaries ow Medium ��°� High ►i�� 5 1 Miles 2013 September Residential Burglary 07 1 7 e Echo 25th 0 10 0 2 Spokan Vall Indiana For o berty L 3 h 9 t Traffic Collisions Y ? Bepe Terre V cc 415 ( 1 92nd 43rd 5 Ball Y B Low 45th o m o P � Medium Low 0 rt4 7 6� a Medium _ High F 0.5 (Miles 2013 October Traffic Collision Hotspots Map Produced: , 07 Nov 2013 * I 2013 OCTOBER CRIMES BY CITIES (Only crimes handled by Spokane County Sheriff's Office) 11/6/2013 rawf-.76911 M., ITETITZITUT, W, TOTAL PROPERTY CRIMES TOTAL MAJOR CRIMES SUSPPERSON TOTAL SEX CRIMES mQQQ�QmQ ®0 ®00 ' 0® TOTAL ITF TOTAL TRAFFIC TOTAL REPORTS RECEIVED 11/6/2013 2013 October INCIDENTS BY CITIES 4NE G� (Only incidents handled by Spokane County Sheriff's Office) 11/13/2013 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV TOTALS CAD INCIDENTS 28 215 271 23 2 0 22 185 95 20 3,238 3 511 4,782 1 9,396 SELF INITIATED INCIDENTS 23 18 140 9 1 0 9 92 26 7 1,038 1 434 1,764 1 3,563 DRUG SELF INT (PATROL) 0 0 0 0 0 0 0 1 0 0 5 0 2 4 0 12 TRAFFIC STOPS 9 9 48 2 0 4 0 35 13 2 548 0 258 1,061 0 1,989 TRAFFIC STOPS (ARST /CIT /IN) 0 0 15 1 0 0 0 9 2 0 220 0 129 634 0 1,010 TS (WARRANTS) 1 0 2 0 0 0 0 2 0 0 6 0 6 10 0 27 CALLS FOR SERVICE 5 197 131 14 1 0 13 93 69 13 2,200 2 77 3,018 0 5,833 ALARMS 0 0 6 0 0 0 0 5 1 1 100 0 0 104 0 217 ACCIDENTS 0 13 8 1 0 0 1 1 4 0 146 0 8 166 0 348 ACCIDENTS (ARREST /CIT) 0 0 1 0 0 0 0 0 0 0 7 0 0 7 0 15 DRUG CALLS 0 0 0 0 0 0 0 0 1 0 8 0 1 34 0 44 DV 15 0 5 0 0 0 2 8 1 0 113 0 10 140 0 294 DUI 0 2 2 1 0 0 0 5 1 0 79 0 2 92 0 184 DUI (ARREST) 0 0 2 0 0 0 0 0 0 0 6 0 1 19 0 28 PURSUITS 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 2 SUSPICIOUS ACTIVITY 0 7 22 0 0 0 2 16 17 0 336 1 42 513 0 956 VEHICLE RECOVERED 2 0 1 0 0 0 0 0 0 1 14 0 6 32 0 56 911 ABANDON LINE 0 75 14 4 0 0 0 7 4 1 202 1 7 273 0 588 SHOPLIFTING 0 1 1 1 0 0 0 0 0 0 1 0 0 36 0 40 ALL ARRESTS (ARREST /CIT /IN) 3 0 22 4 0 0 0 18 4 0 315 0 156 848 0 1,370 CRIME CHECK REPORTS 1 0 0 26 0 0 2 2 22 23 1 423 0 2 599 0 1,100 11/13/2013 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26", 2013 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Street and Stormwater Maintenance Contract Renewal — Poe Asphalt Inc. GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Street and Stormwater Maintenance Contract Approval on April 24, 2007, Contract Renewals in 2008, 2009, 2010, 2011, 2012, 2013 BACKGROUND: The City conducted an RFP process in March 2007. In April 2007, the Council awarded the contract to the lowest qualified bidder, which was Poe Asphalt Paving. This is the final year of this contract, and staff plans to put this contract out for public bids in 2014 for calendar year 2015 and beyond. Staff, along with consultants is developing an RFP to solicit bids for a new contract that will begin in 2015. This existing contract was for one year with seven one -year renewal options which may be exercised by the City. This contract is a Cost Plus contract, meaning we pay all direct costs plus an overhead and profit percentage (OH & P). There is a 22% OH & P on Direct Costs and 8% OH & P on Subcontractors. The 2013 contract amount was $1,506,663, which included $1,366,663 for Street and Stormwater Repair and $140,000 for snow removal. The 2014 Contract amount is $1,506,663, which includes $1,366,663 in Street & Stormwater Maintenance and $140,000 in snow removal. While the contract amount remains the same as 2013, the contract rates may vary depending upon the Contractor's negotiations with their labor union which may affect the amount of work performed. Staff will present an Admin Report on December 3rd. The Motion Consideration to authorize the city manager to sign this contract will come before council on December 17t ". It is important to have this contract executed by December 31 st because this contract supplies drivers for snow removal. We are currently working with Poe Asphalt Inc. to determine the hourly rates for 2014. The rates will be presented with the administrative report on December 3, 2013. OPTIONS: Information only RECOMMENDED ACTION OR MOTION: Information only BUDGET /FINANCIAL IMPACTS: The contract will be funded by the approved 2014 budget. STAFF CONTACT: Eric P. Guth, Public Works director ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26th, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Street Sweeping Contract Renewal — AAA Sweeping GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Street Sweeping Contract Approval on March 3, 2007 and Contract renewal in 2008, 2009, 2010, 2011, 2012 and 2013. BACKGROUND The City conducted a RFP process in March 2007. In April 2007, the Council awarded the contract to the lowest qualified bidder, which was AAA Sweeping. This is the final year of this contract, and staff plans to put this contract out for public bids in 2014 for calendar year 2015 and beyond. Staff is beginning to develop an RFP to solicit bids for a new contract that will begin in 2015. The existing contract was for one year with seven one -year renewal options which may be exercised by the City. AAA Sweeping provided a good level of service during 2007, 2008, 2009, 2010, 2011, 2012, and 2013. The 2013 contract amount was approved at $490,199.94. The 2014 contract will be the seventh of seven possible option years and the amount will stay the same at $490,199.94. Staff will present an Admin Report on December 3rd. The Motion Consideration to authorize the city manager to sign this contract will come before council on December 171h We are currently working with AAA Sweeping to determine the hourly rates for 2014. The rates will be presented with the administrative report on December 3, 2013. OPTIONS: Information only RECOMMENDED ACTION OR MOTION: Information only BUDGET /FINANCIAL IMPACTS: The contract will be funded by the approved 2014 budget. STAFF CONTACT: Eric P. Guth, Public Works Director ATTACHMENTS: Spolcane Valley Planning Commission APPROVED Minutes Council Chambers -- City Hall, 11707 E. Sprague Ave. October 10, 2013 I. CALL TO ORDER Chair Bates called the mcciing to order at 6:00 p.m. II. PLEDGE OF ALLEGIANCE Commissioners, staff and audience stood for the pledge of allegiance III. ROLL CALL COMMISSIONERS Present Absent CITY STAFF Bi[l Bates -Chair x 1-- Scott Kuhta, Planning Manager Joe Stoy -- Vice Chair x r Steven Neill x ]- Kevin Anderson 1� Mike Phillips x 1J Robert McCaslin x 1"' Christina Carlsen x r Cari Hinshaw, secretary IV. APPROVAL OF AGENDA Commissioner Stoy moved to approve the agenda as presented, a second was made and the motion passed unminiously. V. APPROVAL OF MINUTES Commissioner Neill moved to approve the September 12, 2013 minutes as presented, a second was made and the motion was passed unaiihnously. VI. COMMISSION REPORTS: Commissioner Bates commented that he and Commissioner McCaslin attended the State Transportation Public Hearing at Central Valley. He stated that there were twenty -two senators there. One of the main topics was about finishing the north south corridor. From what was said the monies have not been appropriated yet. It will cost $750 million to finish from Francis to I- 90. Planting Commission Minutes Page t of 3 VII. ADMINISTRATIVE REPORT: Planning Manager Scott Kuiita stated that the Comprehensive Plan docket will be brought forth to the City Council Tuesday October 15, 2013 for a discussion, and update. Included in the docket will be a few text amendments that staff will propose, light industrial policies and a map amendment for a piece of property that the City owns down at Mirabeau. Mr. Kulata confirmed with the Plaiming Commission that the October 241" Planning Comniission Meeting is going to be moved to October 30`x' at 6:00 PM. VIII, PUBLIC COMMENT: There was no public comment IX, COMMISSION BUSINESS A. Unfinislied Business: Findings of Fact: STV -2013 -0001, Street Vacation Commissioner Phillips recused himself from the vote. Motion. Commissioner Stoy fnade a niotioii to approve rind for ward to the City Council STij 2013 -0001, Street 1,1acation as presented. A second was made, Discussion: None Planning Commission Action: to forii,ard to the City Council cis presented, the motion was passed unaiihnously. B. New Business: Marijuana Regulations Update: Planning Manager Scott Kuhta conducted a presentation of the Marijuana Regulations to (lie Planning Commission with the intent to familiarize them with 1 -502 and options for specific zoning regulations for recreational marijuana. Mr. Kullta went over the two different regulatory schemes, which are recreational marijuana and medical marijuana. The focus was more on the recreational marijuana — chapter 69.50 RCW (initiative 502) which was adopted by Washington voters in November 2012. Mr. Kuhta went thru the different licenses which are: producer license (growing), processor license, retailer license. Mr. Kulhta fisrther discussed the City's anaylsis of current zones where the niarijuatia activities under I -502 would be allowed. There was a general brief discussion between Planning Commission and Mr. Kuhta concerning the regulations. The City Council has requested the city staff to review current zoning regulations and prepare draft regulations specific to recreational marijuana. Plaming Commission Minutes Page 2 of 3 X. GOOD Or THE ORDER Commissioner Phillips had a general question regarding Spokane County and the Shoreline Act. Mr. Kuhta stated lie would call the county for an answer, Commissioner Stoy commented about the little library in the City at Balfour Park. He stated how neat it was that people are using it. Commissioner Anderson asked Mr. Kulita if lie would explain ivhy Ms. Tiara Racicot had withdrawn CTA -2013 -0006 specialized training learning center, Mr, Kuhta stated that Ms. Racicot felt that the response she got was somewhat negative. The conditional use permit process would not have worked for lief. ADJOURNMENT There being no other business the meeting was adjourned at 7;10 p.m. Bill Bates, Chairperson Card Hinshaw, PC Secretary Date signed / 0 /�- 0 //S Planning Co171111issioll millutes Page 3 of 3 Spokane Valley Planning Commission DRAFT Minutes Council Chambers — City Hall, 11707 E. Sprague Ave. October 30, 2013 I. CALL TO ORDER Chair Bates called the meeting to order at 6:00 p.m. II. PLEDGE OF ALLEGIANCE Commissioners, staff and audience stood for the pledge of allegiance III. ROLL CALL COMMISSIONERS Present Absent CITY STAFF Bill Bates -Chair x I- Scott Kuhta, Planning Manager Joe Stoy — Vice Chair I--- x Erik Lamb, Deputy City Attorney Steven Neill x 1 Kevin Anderson x. L Mike Phillips x L Robert McCaslin x F' Christina Carlsen x I -- Cari Hinshaw, secretary Commissioner Stoy was excused from the meeting. IV. APPROVAL OF AGENDA Commissioner Neill moved to approve the agenda as presented, a second was made and the motion passed unanimously. V. APPROVAL OF MINUTES Commissioner Carlsen moved to approve the October 10, 2013 mintttes as presented, a second was made and the motion was passed unanimously. Vl. CONIJVHSSION REPORTS: There were no Commission reports. VII. ADMINISTRATIVE REPORT: Planning Manager Scott Kuhta reported that staff is still working on the Shoreline regulations. . He commented that a street vacation will be on the November 14 agenda, Also, staff is working on a few text amendments, including work on the permitted use matrix., They hope it will be brought to the Planning Commission in December, 2013_ Planning Commission Minutes II Page I of 3 VIII. PUBLIC COMMENT: Solidus Sharp, 13310 E. Mission Ave. Broadway. Mr. Sharp had comments for the Planning Commission regarding, incorporating Data Visualization into the Comprehensive Plan. IX. COMMISSION BUSINESS A. New Business: Overview of the Spokane Valley Comprehensive Plan. Planning Manager Scott Kuhta conducted a presentation of the Comprehensive Plan applications for the 2014 Comprehensive Plan Amendment cycle, which are due November I, 2013. W. Kuhta's intent is to prepare the Planning Commission for the upcoming amendment cycle to the City's Comprehensive Plan and requirements for plaiming under the Growth Management Act. Mr. Kuhta went over the 2014 Comprehensive Plan Amendment Docket with Planning Commission. He stated that Spokane County is proposing an amendment for the parcel directly north of where their Scraps facility is going to be. They would like the zoning changed to allow a little bit more expansion for walking the dogs and for a meet and greet type of situation. Mr. Kuhta commented that we have heard rumors of a large change from low density to high density residential on the eastern portion of the City. He stated that all application has not yet been recieved, but one is expected to come in. Mr_ Kulita explained that there is one city initiated Comprehensive Plan Amendment that they wanted to put on as a placeholder, which needs more discussion with City Council before it's actually brought forward thrrr the process. It's a little piece of park land that the City owns. It is currently park property that may be part of a land swap, but currently is is not being used right now. This would be changed from parks and open space to a mixed - use center. Mr. Kulita wean over the text amendments that are largely housekeeping items. He stated the most significant text amendment would be light industrial policies. He added that we will be looking at the policies to see if they are suiting the City and if not we might want to make them a little more flexible with regard to allowances for uses such as for retail commercial type uses. Staff will have more discussion with City Council before a decision is made on how to approach the amendment. Mr. Kuhta commented that City Center reference will be removed from a number of the chapters in the Comprehensive Plan, at the direction of City Council. There was a general brief discussion between Planning Commission and Mr. Kuhta concerning the regulations. X. GOOD OF THE ORDER Commissioner Anderson expressed concerti about access issues with the Arger rezone before the Hearing Examiner, citing an article in the Spokesmen Review. The article reported that staff has given Mr. Arger two options for access, either from Alki or from Evergreen. Mr Anderson stated this contradicts testimony they heard from Mr. Palaniuk regarding the Alki right -of -way vacation in which Mr. Palaniuk stated Mr_ Arger would most likely take access to the parcel from Evergreen Rd. Mr Andersons stated he would not have voted in favor of the vacation had he known Mr. Arger was able to take access to I'Iiiwing Conuilission MiEmtes Page 2 of 3 D �i �1AF- the parcel form Alki Avenue. Mr. Anderson also asked if the Hearing Examiner had access to minutes or testimony from the other meetings. XI. ADJOURNMENT There being no other business the meeting was adiourned at 7:17 p.m, Bill Bates, Chairperson Cari Hinshaw, PC Secretary Date signed Planning Conunission Minutes Page 3 of 3