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2008, 02-12 Regular Meeting MinutesAttendance: Rich Munson, Mayor Dick Denenny, Deputy Mayor Rose Dempsey, Councilmember Bill Gothmann, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember Diana Wilhite, Councilmember MINUTES City of Spokane Valley City Council Regular Meeting Tuesday, February 12, 2008 Mayor Munson called the meeting to order at 6:00 p.m., and welcomed everyone to the 132nd meeting. City Staff: Dave Mercier, City Manager Mike Jackson, Deputy City Manager Mike Connelly, City Attorney Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Kathy McClung, Community Development Dir. Rick VanLeuven, Police Chief Steve Worley, Senior Engineer Jennifer Papich, Recreation Coordinator Carolbelle Branch, Public Information Officer Greg Bingaman, IT Specialist Chris Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present. INVOCATION: In the absence of a pastor, Councilmember Dempsey gave the invocation. PLEDGE OF ALLEGIANCE: At Mayor Munson's request, Councilmember Taylor led the pledge. APPROVAL OF AGENDA: It was moved by Councilmember Taylor, seconded and unanimously agreed to approve the Amended Agenda as submitted. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Schimmels: no report Councilmember Taylor: reported that he attended his second meeting of the Spokane Clean Air Agency, formerly SCAPA, that during this second meeting he was elected Vice - Chair; he attended the Solid Waste Advisory Committee which also elected new officers and is close to issuing a recommendation to the Board of County Commissioners on the solid waste plan. Deputy Mayor Denenny: stated that he attended the STA (Spokane Transit Authority) task force meeting which discussed making a recommendation to the Board regarding a sunset clause. Councilmember Dempsey: said she attended the International Trade Alliance meeting today. Councilmember Gothmann: explained that he attended the Government Affairs Meeting and that there are several school bond issues anticipated for upcoming ballots; that he also attended a neighborhood center meeting at the Edgeclift Neighborhood Center, formerly Pratt Elementary, where they announced some upcoming activities; he attended an Economic Outlook Conference sponsored by the Chamber of Commerce which summarized that the Spokane region is not in a recession; and during the Tourism Promotion Agency meeting, $60,000 in funds were approved for disbursal to several agencies, that the Rodeo at the fairgrounds was granted some funding, but Valleyfest was not. Councilmember Wilhite: reported that she would have attended the GMA meeting but it was cancelled; she attended the Chamber's Government Affairs meeting where they heard information concerning bonds that some schools will be running as ballot issues this year; she attended the Chamber's Economic Council Regular Meeting: 02 -12 -08 Page 1 of 5 Approved by Council: 02 -26 -08 Breakfast; and she reported that the Student Advisory Council is planning a gaming competition for this Monday. MAYOR'S REPORT: Mayor Munson mentioned that he attended the Economic Forecast meeting which included information that this area likely will not have a recession; he attended a CTED (Community Trade and Economic Development) sponsored meeting at the Spokane Arena on joint planning where he heard an update concerning efforts to put together some rules on how to work together and develop Joint Planning Areas; he chaired the STA Operations and Administrative Committee where they discussed some year -end issues; and attended a meeting with Mayor Verner and Commissioner Chair Mager regarding affordable housing and the possibility of development a task force to examine ways we can improve the situation in this region. PUBLIC COMMENTS: Mayor Munson invited public comments; no comments were offered. Mayor Munson took the opportunity to comment on a letter received from a citizen commending staff for a great job of clearing their streets of ice and snow, and he gave kudos to Spokane Valley Street Superintendent Tim Klein and other staff for a job well done. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. A Councilmember may remove an item from the Consent Agenda to be considered separately. a. Claim Vouchers: list dated 01 -24 -2008; total amount $153,500.47 list dated 02 -05 -2008; total amount $1,766,496.38 b. Payroll for Pay Period Ending January 31, 2008: $304,358.01 c. Council confirmation of Removal of Cable Advisory Committee Member d. Approval of Minutes of January 15, 2008 Study Session Council Meeting e. Approval of Minutes of January 22, 2008 Regular Council Meeting f. Approval of Minutes of February 5, 2008 Study Session Council Meeting g. Council Approval to submit Letter of Support for Farm Power h. Council Approval to submit Letter of Support for Voice Over Internet Protocol (VOIP) SB6884 Although no councilmember asked to have a consent item removed, Councilmember Wilhite asked about Mayor Munson's policy on asking for Council's approval to submit letters of support, specifically regarding "h" above; and Mayor Munson indicated that he was asked to support the issues, and wanted Council's decision prior to sending a letter. It was moved by Deputy Mayor Denenny, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Confirmation of Mayoral Appointments to Cable Advisory Board - It was moved by Councilmember Wilhite, seconded and unanimously agreed to confirm the Mayor's appointment of Jennie Willardson to the Spokane Regional Cable Advisory Board for a term beginning immediately and expiring December 31, 2010; and to confirm the Mayor's appointment of Christian Trujillo, Sr. to the Spokane Regional Cable Advisory Board to complete a term through December 31, 2008. PUBLIC COMMENTS Mayor Munson invited general public comments; no comments were offered. ADMINISTRATIVE REPORTS: 3. 2007 Accomplishments Report — Mike Jackson Deputy City Manager Jackson began by explaining that this report includes the accomplishments in support of the 2007 budget goals, as well as general accomplishments of each Department; he reiterated Council Regular Meeting: 02 -12 -08 Page 2 of 5 Approved by Council: 02 -26 -08 what those 2007 budget goals are, then explained the accomplishments of the executive and legislative support, including a brief report on progress made by the members of the Employee Safety Committee. Mr. Jackson then proceeded through the "Operations & Administrative Services" slides which included Human Resources, Contract Administration, and Public Information. Finance Director Thompson explained the implementation and compliance accomplishments of the Finance Department, and ended by stating that the six -year financial forecast has now been revised by incorporating priorities identified in the six -year departmental business plans. Accomplishments of the City Attorney's office were explained by City Attorney Connelly, followed by a report from Police Chief VanLeuven on public safety. Accomplishments explained by Community Development Director McClung included the goal to adopt a sub -area plan for the Sprague /Appleway Revitalization Plan; mention that the Uniform Development Code was adopted, and she reported on the improvements to our "process" followed by statistics from the building division, followed by before and after photos regarding Code Compliance. Recreation Coordinator Jennifer Papich gave the Parks and Recreation portion of the report, which included statistics on aquatics, CenterPlace, parks, Senior Center, and Recreation cost recovery. Senior Engineer Worley completed the report by going over the Public Works' 2007 accomplishments and how they relate to budget goals, such as monitoring of wastewater issues and adopting a street master plan, followed by an update on various aspects of stormwater and street maintenance, and ended by going over some statistics on traffic and capital projects. Deputy City Manager Jackson wrapped up the presentation by explaining that the 2007 budget goals set the stage for the 2008 budget goals. Discussion followed the report including mention of safety concerns, especially in light of the recent tragedy in Kirkland Missouri; that Council felt the report was remarkable and extended compliments to staff; that Mr. Mercier mentioned concerning longitudinal measures, that in the formulation of a new city, we all struggled in those first five years to evolve to the point where we can establish baseline activities and develop a performance measurement system from there, and that he hopes this year to research the right kind of benchmarking system that will work best for use. Mayor Munson added that this report will be the basis for his upcoming State of the City Address, which he will give to the Chamber of Commerce and other service clubs. 4. Valley Mission Park Site Plan — Mike Jackson Deputy City Manager Jackson gave a PowerPoint presentation giving the overview of existing park facilities, potential improvements and costs as proposed by the landscape architectural firm Gavin and Associates, staff recommendations, and view of the proposed equipment. Mr. Jackson said the plan has an estimated cost of $900,000, and that there is approximately $400,000 in the existing park budget, but that the pool re -bids have not yet been submitted. Mr. Jackson said staff proposes a phased -in approach. There was brief council discussion concerning removal of some of the foliage for security reasons, full lighting; directional lighting, and mention that our public works department will be managing the project. There was Council consensus to move forward with the phasing approach. 5. Uniform Development Code (Indoor Dog Kennels) — Kathy McClung Community Development Director McClung explained this is a proposal to add doggie daycares and indoor kennels in the Neighborhood Commercial, Regional Commercial, and Corridor Mixed Use zones; that "doggie daycare" is not listed in the Code and is a fairly new concept; that the applicants followed the procedure whereby prior to the adoption of the new UDC, they checked with staff and asked if their facility could be in a mixed use commercial zone, and they were told it was allowed; however, after the adoption of the UDC, such was not included in the mixed use commercial zone and as the applicants had not actually submitted their application, they were not vested. Ms. McClung further explained that the applicants asked her for an interpretation as allowed by Code, and that she did so for the Doggie Daycare portion but she did not feel comfortable including indoor kennels as they were addressed in other zones in the Code. Director McClung said that the applicants therefore applied for a Code amendment, which triggered a public hearing before the Planning Commission; that staff feels that is an appropriate use and Council Regular Meeting: 02 -12 -08 Page 3 of 5 Approved by Council: 02 -26 -08 staff and the Planning Commission recommends approval. Council concurred to bring this forward for ordinance amendment. 6. Transportation Benefit District (TBD) — Cary Driskell Deputy City Attorney Driskell briefly summarized his February 12 Request for Council Action which addresses the council's previous questions. Brief discussion included mention by Mayor Munson that the City of Auburn has developed an interesting TBD, and Councilmember Taylor stated that he feels this allows some flexibility in what we need to do concerning the local infrastructure funding, and gives us options without binding us to some timeline for all jurisdictions to come together to agree to form a TBD. 7. Poe Contract Renewal Report — Steve Worley Engineer Worley explained that this is a report update and no action is sought; that the Finance Committee will review this issue this Friday to see how this fits in with the 2008 budget; that last year the contract was for $1.175 million and we did a change order for $175,000 additional work. Mr. Worley said that Poe is very efficient, and Mr. Worley said that Mr. Kersten suggested extending this contract for another year for a total of $1.175 million, and to add an additional $500,000 for street preservation work; that based on the quantities used in 2007, the increase in contract cost is 2.75 %; and that Mr. Kersten recommends approving the unit price increases and approving the balance of the contract to Poe in the amount of $1,475,119. Mr. Worley further explained that the recent winter weather has resulted in making the road maintenance issue one that needed to be addressed immediately; and under the City Manager's contract authority, we initiated a $200,000 contract. With Poe's request for a contract cost increase, Mr. Worley explained that we will request a reduction in the amount of work to compensate for the difference in the increase. 8. Fifth Year Anniversary Logo Use — Carolbelle Branch Ms. Branch reported that the Committee met and is working to promote community awareness of and participation in our celebrations; that she is proposing that a special logo be adopted for this occasion, and as it is a deviation from the original Spokane Valley City logo, it is appropriate to seek Council approval, and she asks which of the two suggested logos Council prefers; adding that she narrowed the choices to these two after presenting several choices to several people. After brief council discussion, it was Council consensus to place a resolution on the next Council's consent agenda, and use the logo with the candles rather than the logo with the large number five. Ms. Branch also remarked that it is her hope that Council wears the pin they see before them on the dais, and when people ask about the ribbons, that Council will remind them of our upcoming fifth year celebration and invite their participation. Mayor Munson also mentioned that this year's Mayor's Ball theme will be a birthday party for Spokane Valley. 9. Legislative Matters — Dave Mercier City Manager Mercier reported that our lobbyist has forwarded information concerning numerous bills and the status thereof; and that even though the funding for our Universal Park Capital Project might not fare well, it will set us up well for a potential award the following year. 9a. Municipal Process Training for Councilmembers — Mayor Munson Mayor Munson explained that we have two Councilmembers who did not have the opportunity at the onset of the City to have training from Mr. Stan McNutt on best practices of elected officials and how Councils function; that Mr. McNutt is well versed in this type of training, and Mayor Munson believes this refresher training would be beneficial to all Councilmembers; that the plan is for Mr. McNutt to spend some time Thursday and Friday interviewing Councilmembers Gothmann and Dempsey, then have a Saturday session for all council, and that Mr. McNutt's schedule suggests March 15. Mayor Munson asked for input from councilmembers; and after brief discussion, it was determined that due to conflicting schedules the Saturday meeting would not be practical, and that the interviews and training will be scheduled for Councilmembers Gothmann and Dempsey only. Council Regular Meeting: 02 -12 -08 Page 4 of 5 Approved by Council: 02 -26 -08 INFORMATION ONLY: 10. Fire Department Quarterly Report, October — December 2007. This was information only and was not reported or discussed. There being no further business, it was moved by Councilmember Taylor, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:50 p.m. ATTEST:, • • hristine Bainbridge, ity Clerk /CO! if / A( ' Council Regular Meeting: 02 -12 -08 Page 5 of 5 Approved by Council: 02 -26 -08