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2013, 12-10 Regular Meeting AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday,December 10,2013 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Al Hulten,Valley Assembly Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: December Community Recognition, Presentation of Key and Certificate—Mayor Towey COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 11/21/2013 30825-30845 $59,680.25 11/21/2013 30846-30875; 1120130236 $422,226.01 11/21/2013 5692-5697 $642.00 11/26/2013 30876-30922 $485,406.20 12/03/2013 30923-30927 $65,550.22 GRAND TOTAL $1,033,504.68 b.Approval of Payroll for Pay Period Ending November 30,2013: $391,896.88 c.Approval of November 19,2013 Council Meeting Minutes, Study Session Format d.Approval of November 26,2013 Council Meeting Minutes Formal Format Meeting e.Approval of December 3,2013 Council Meeting Minutes, Special Meeting f.Approval of December 3,2013 Council Meeting Minutes, Study Session Format Council Agenda 12-10-13 Formal Format Meeting Page 1 of 2 NEW BUSINESS: 2. Second Reading Proposed Ordinance 13-019 Amending Towing Regulations —Erik Lamb [public comment] 3.First Reading Proposed Ordinance 13-020 Argonne Rd Project,Public Use,Necessity—Cary Driskell [public comment] 4. Proposed Resolution 13-012 Amending Fee Resolution for 2014—Mark Calhoun [public comment] 5.Motion Consideration: Lodging Tax Allocations for 2014—Mark Calhoun [public comment] 6.Motion Consideration: Approval of Legislative Agenda—Mike Jackson [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 7. Regional Stormwater Grant—Eric Guth 8.Advance Agenda—Mayor Towey INFORMATION ONLY: n/a CITY MANAGER COMMENTS ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2"—d and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting) are generally held the 0,_rd and 5"—Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 12-10-13 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 10, 2013 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 11/21/2013 30825-30845 $59,680.25 11/21/2013 30846-30875; 1120130236 $422,226.01 11/21/2013 5692-5697 $642.00 11/26/2013 3 0876-3 0922 $485,406.20 12/03/2013 3 0923-3 0927 $65,550.22 GRAND TOTAL $1,033,504.68 Explanation of Fund Numbers found on Voucher Lists 4001 -General Fund Other Funds 001.011.000.511 City Council 101 —Street Fund 001.013.000.513. City Manager 103 ---Paths&Trails 001.013.015.515. Legal 105 —Hotel/Motel Tax 001.016.000. Public Safety 120—CenterPlace Operating Reserve 001.018.013.513. Deputy City Manager 121 —Service Level Stabilization Reserve 001.018.014.514. Finance 122—Winter Weather Reserve 001.018.016.518. Human Resources 123 ---Civic Facilities Replacement 001.032.000. Public Works 204—Debt Service 001.058.050.558. Comm.Develop.-Administration 301 —Capital Projects(1sr 1/4%REET) 001.058.055.558. Comm. Develop.—Develop.Eng. 302—Special Capital Proj (2nd VI%REET) 001.058.056.558. Community Develop.-Planning 303 —Street Capital Projects 001.058.057.558. Community Develop.-Building 304—Mirabeau Point Project 001.076.000.576. Parks&Rec—Administration 307—Capital Grants 001.076.300.576. Parks&Rec-Maintenance 309—Parks Capital Grants 001.076.301.571. Parks &Rec-Recreation 310—Civic Bldg Capital Projects 001.076.302.576. Parks &Rec-Aquatics 311 —Pavement Preservation 001.076.304.575. Parks &Rec- Senior Center 312—Capital Reserve 001.076.305.571. Parks &Rec-CenterPlace 402—Stormwater Management 001.090.000.511. General Gov't-Council related 403 --Aquifer Protection Area 001.090.000.514. General Gov't-Finance related 501 —Equipment Rental&Replacement 001.090.000.517. General Gov't-Employee supply 502—Risk Management 001.090.000.518. General Gov't-Centralized Services 001.090.000.519. General Gov't-Other Services 001.090.000.540. General Gov't-Transportation 001.090.000.550. General Gov't-Natural&Economic 001.090.000.560. General Gov't-Social Services 001.090.000.594. General Gov't-Capital Outlay 001.090.000.595. General Gov't-Pavement Preservation RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. STAFF CONTACT: Mark Calhoun, Finance Director; ATTACHMENTS: Voucher Lists vchlist 11121/2013 2:29:40PM Voucher List Spokane Valley Page: 1 Bank code: Voucher 30825 30826 30827 30828 30829 30830 apbank Date Vendor Invoice 11/21/2013 003544 APPLE BRIDES 11/21/2013 000334 ARGUS JANITORIAL LLC 11/21/2013 000030 AVISTA 11/21/2013 002326 BATTERIES PLUS 11/21/2013 001545 BERNARDO WILLS ARCHITECTS PC 11/21/2013 000918 BLUE RIBBON LINEN SUPPLY INC 30831 11/21/2013 002308 F1NKE, MELISSA 30832 11/21/2013 003500 FIRST CHOICE SERVICES 30833 11/21/2013 000321 GREATER SPOKANE INC 30834 11/21/2013 002607 HUB SPORTS CENTER 30835 11/21/2013 001944 LANCER LTD Oct 2013 INV009441 October 2013 248-103516-01 2013-1641 9484849 9486898 50067903 S0068527 S0068660 Oct 2013 October 2013 October 2013 580440 94501 November 2013 0440939 Fund/Dept 001.076.305.575 001.016.000.521 001.076.300.576 001.016.000.521 312.000.178.594 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305,575 001.076.301.571 001.076.301.571 001.076,301.571 001.076.305.575 001.011.000.511 001.090.000.550 001.076.000.576 Description/Account ADVERTISING PACKAGE FOR CP Total : PRECINCT JANITORIAL SVCS:OC1 Total : UTILITIES: PARKS MASTER AVISTA Total : SUPPLIES: PRECINCT Total : JOINT PARK/LIBRARY SITE DEVEL■ Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : INSTRUCTOR PAYMENT INSTRUCTOR PAYMENT INSTRUCTOR PAYMENT Total : SUPPLIES AT CENTERPLACE Total : LEGISLATIVE FORUM&RECEPTIO Total : 2013 ECO DEV GRANT REIMBURSI Total : BUSINESS CARDS: DOBBINS AND Amount 450.00 450.00 2,386.87 2,386.87 8,611.82 8,611.82 95.60 95.60 6,826.74 6,826.74 88.94 415.70 75.63 250.64 37.82 868.73 787.80 171.60 222.30 1,181.70 52.00 52.00 50.00 50.00 3,429.00 3,429.00 65.77 Page: 1 vchlist 1112112013 2:29:40PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 30835 11/21/2013 001944 LANCER LTD 30836 11/21/2013 001684 MARKETING SOLUTIONS NW 30837 11/21/2013 001860 PLATT 30838 11/21/2013 000709 SENSKE LAWN&TREE CARE INC. 30839 11/21/2013 000323 SPOKANE CO UTILITIES 30840 11/21/2013 000731 SPOKANE RESTAURANT EQUIP INC 30841 11/21/2013 000093 SPOKESMAN-REVIEW 30842 11/21/2013 001911 THE GLOVER MANSION 30843 11/21/2013 003175 VISIT SPOKANE 30844 11/21/2013 000066 WCP SOLUTIONS 30845 11/21/2013 000487 YMCA OF THE INLAND NW (Continued) 0440940 #CP 11/5/13 Rev #CP P 11-5-13 B093620 B133432 5653663 November 2013 48039 11/7/2013 C P758 5921 8265842 8265843 October 2013 October 2013 Fund/Dept 001.076.301.571 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.300.576 001.076.302576 001.076.305.575 001.076.000.576 001.076.305.575 105.000.000.557 001.076,305.575 001.076.305.575 Description/Account Amount BUSINESS CARDS: PAPICH Total : MEDIA EXPENSE PRODUCTION AND PLANNING:CP Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : IRRIGATION SERVICES AT GATEWI Total : SPOKANE CO SEWER CHRGS: NO Total : RACKS FOR DISHWASHER AT CP Total : SUBSCRIPTION FOR ACCT:29164E Total : EVENT SERVICES AT CENTERPLAR Total : 2013 LODGING TAX GRANT REIME Total : SUPPLIES AT CENTERPLACE SUPPLIES FOR CENTERPLACE Total : 001.076.301.571 INSTRUCTOR PAYMENT 001.076.302.576 OPERATING EXPENSES AND MGM Total : 36.14 101.91 4,694.75 825.00 5,519.75 277.14 126.08 403.22 195.66 195.66 1,658.10 1,658.10 63.81 63.81 192.00 192.00 622.19 622.19 16,550.17 16,550.17 1,227.93 73.05 1,300.98 73.00 9,047.00 9,120.00 Page: 2 vchlist 11/21/2013 2:29:40PM Voucher List Page: 3 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 21 Vouchers for bank code: apbank Bank total : 59,680.25 21 Vouchers in this report Total vouchers : 59,680.25 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 3 vchlist 11/2112013 3:26:25PM Voucher List Spokane Valley Page: 1 Bank code: Voucher 30846 30847 30848 30849 30850 30851 30852 30853 30854 30855 30856 30857 apbank Date Vendor Invoice 11/21/2013 001081 ALSCO 11/21/2013 001122 CAMERON-REILLY LLC 11/21/2013 000409 DEPT OF REVENUE 11/21/2013 001557 EWU 11/21/2013 002235 GRAFOS, DEAN 11/21/2013 002568 GRAN1CUS INC 11/21/2013 000946 GRISSOM,JAY 11/21/2013 000002 H&H BUSINESS SYSTEMS INC. 11/21/2013 000910 MANTZ, GLORIA 11/21/2013 003556 MAUI COFFEE ROASTERS 11/21/2013 003462 MJ HUGHES CONSTRUCTION INC 11/21/2013 003555 NORTHWEST CASING COMPANY LSPO1379941 LSPO1385999 LSPO1392060 PAY APP 2 3213-2013-QTR3 501404-230263-13111 EXPENSE 50072 EXPENSE OCTOBER 2013 EXPENSE CSV REFUND PAY APP 2 CSV REFUND FundlDept 001.058.057.558 001.058.057.558 001.058.057.558 303.303.168.595 001.090.000.518 001.090.000.550 001.011.000.511 001.011.000.511 001.058.057.558 001.058.057.558 001.058.055.558 001.000.000.321 303.000.175.595 001.000.000.321 Description/Account MAT SERVICE MAT SERVICE MAT SERVICE PERMIT CENTER Total : 0168-WELLESLEY AVE&ADAMS I Total : 3RD QTR MLS CREDIT CARD FEED Total : 2013-2014 SELECT SPOKANE Total : EXPENSE REIMBURSEMENT Total : BROADCASTING SERVICES-COUh Total : EXPENSE REIMBURSEMENT Total : COPIER COST Total : EXPENSE REIMBURSEMENT Total : CSV ENDORCEMENT REFUND Total : 0175-SULLIVAN ROAD UP TRACKS Total: CSV ENDORCEMENT REFUND Amount 47.25 46.55 52.62 146.42 352,778.59 352,778.59 317.18 317.18 8,812.71 8,812.71 497.08 497.08 719.59 719.59 242.95 242.95 1,914.65 1,914.65 185.10 185.10 13.00 13.00 12,869.27 12,869.27 13.00 Page: 1 vchlist 11/21/2013 3:26:25PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 30857 11/21/2013 003555 003555 NORTHWEST CASING COMPANY (Continued) 30858 11/21/2013 000652 OFFICE DEPOT INC. 30859 11/21/2013 002836 PALADIN DATA SYSTEMS CORP. 30860 11/21/2013 000437 PERIDOT PUBLISHING 30861 11/21/2013 002424 PITNEY BOWES GLOBAL 30862 11/21/2013 000256 RAINBOW ELECTRIC INC 30863 11/21/2013 003552 SAMS PERCUSSION STUDIO 30864 11/21/2013 000235 SECURE SHRED 30865 11/21/2013 003554 SIMONDS, DDS,MS, P.S.CARY B 30866 11/21/2013 000172 SPOKANE CO ENGINEER 30867 11/21/2013 000391 SPOKANE VALLEY FIRE DIST.#1 30868 11/21/2013 000065 STAPLES ADVANTAGE 667598629001 681278257001 681278302001 34252 2014 SUBSCRIPTON 1428301-NV13 377858 CSV REFUND 94300 CSV REFUND OCT 2013 3RD QTR 2013 3214018027 3214018028 3214018030 3214018031 Fund/Dept 001.076.305.575 001.018.013.513 001.018.013.513 001.090.000.513 001.011.000.511 001.090.000.518 001.058.057.558 001.000.000.321 001.090.000.518 001.000.000.321 001.032.000.543 001.229.45.00 001.058.056.558 001.058.056.558 001.058.056.558 001.058.056.558 Description/Account Amount SUPPLIES: PARKS AND REC SUPPLIES: OPS&ADMIN SUPPLIES: OPS&ADMIN FORMS AND REPORTS Total : Total : Total : 2014 SUBSCRIPTION FOR THE SPI Total POSTAGE METER RENTAL PROFESSIONAL SERVICES Total Total : CSV ENDORCEMENT REFUND Total : DOCUMENT DESTRUCTION Total : CSV ENDORCEMENT REFUND Total : MAP COPY SERVICES 3RD QTR 2013 FIRE FEES SUPPLIES:CD SUPPLIES:CD SUPPLIES:CD SUPPLIES:CD Total : Total : 13.00 14.95 39.31 3.30 57.56 640.00 640.00 12.00 12.00 275.00 275.00 347.84 347.84 13.00 13.00 165.30 165.30 13.00 13.00 23,60 23.60 23,595.00 23,595.00 9.78 170.89 15.83 71.73 Page: 2 vchlist 11/2112013 3:26:25PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice 30868 11/21/2013 000065 STAPLES ADVANTAGE (Continued) 3214018032 3214018033 3214018034 30869 11/21/2013 000257 STATE AUDITOR'S OFFICE L100805 30870 11/21/2013 003553 THE JOHN AND ROZALIA SIMON, FAMIL' 45103.0405 30871 11/21/2013 000335 TIRE-RAMA 8080025679 30872 11/21/2013 000014 TYLER TECHNOLOGIES INC. 045-99086 30873 11/21/2013 002909 WA DEPT OF ENTERPRISE SERVICES 71-1-3171 30874 11/21/2013 002651 WOODARD,ARNE EXPENSE EXPENSE 30875 11/21/2013 001885 ZAYO GROUP LLC OCTOBER 2013 OCTOBER 2013 B 1120130236 11/22/2013 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-47 31 Vouchers for bank code: apbank Fund/Dept 001.058.056.558 001.058.056.558 001.058.056.558 001.090.000.514 303203.156.595 001.058.057.558 001.090.000.518 001.058.055.558 001.011.000.511 001.011.000.511 001.090.000.518 101.042.000.542 001.016.000.521 Description/Account SUPPLIES: CD SUPPLIES: CD SUPPLIES: CD SOA AUDIT OF 2012 Total : Total : PROTECTIVE RENT AGREEMENT- Total : 32810D: OIL CHANGE/MAINTENAN Total : WEB SERVER MIGRATION Total : TRAINING COURSE 1790/422: G.M Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : HIGH SPEED INTERNET CITY HALL DARK FIBER LEASE Total : CRYWOLF CHARGES-OCTOBER 2 Total : Bank total : 31 Vouchers in this report Total vouchers : Amount 24.07 43.74 48.41 384.45 7,799.93 7,799.93 3,900.00 3,900.00 118.23 118.23 300.00 300.00 285.00 285.00 93.61 648.54 742.15 55827 410.91 969.28 4,075.13 4,075.13 422,226.01 422,226.01 Page: 3 vchlist 11/21/2013 2:49:16PM Voucher List Spokane Valley Page: 1 Bank code: Voucher 5692 5693 5694 5695 5696 5697 pk-ref Date Vendor Invoice 11/21/2013 003558 ASEA MOMENTUM 11/21/2013 003559 DEIBELTRUST INSURANCE 11/21/2013 003116 HORIZON CREDIT UNION 11/21/2013 003561 NYGAARD DDS, DR. LAURIE 11/21/2013 003562 PREMERA BLUE CROSS 11/21/2013 003560 TREECE, LAURA L. 6 Vouchers for bank code: pk-ref 6 Vouchers in this report PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account 001237.10.99 DAMAGE DEPOSIT REFUND:GREI Total : 001.237.10.99 DAMAGE DEPOSIT REFUND: ROOT Total : 001.237.10.99 DAMAGE DEPOSIT REFUND: ROOF Total : 001.237.10.99 CANCELLATION REFUND ROOM 2' Total : 001.237.10.99 DAMAGE DEPOSIT REFUND: ROO? Total : 001.237.10.99 CANCELED BALLET CLASS REFUN Total : Bank total : Amount 210.00 210.00 52.00 52.00 52.00 52.00 186.00 186.00 52.00 52.00 90.00 90.00 642.00 Total vouchers: 642.00 Page: 1 vchlist 11/26/2013 3:27:25PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor 30876 11/26/2013 003076 AMSDEN, ERICA 30877 11/26/2013 001540 ARNOLD, DARLA 30878 11/26/2013 003090 BIG R STORES 30879 11/26/2013 000815 BNSF RAILROAD CO 30880 11/26/2013 002562 CD'A METALS 30881 11/26/2013 000322 CENTURYLINK 30882 11/26/2013 000734 DEPT OF TRANSPORTATION 30883 11/26/2013 000912 DEX MEDIA WEST 30884 11/26/2013 002920 DIRECTV INC 30885 11/26/2013 001232 FASTENAL CO 30886 11/26/2013 002507 FASTENERS INC Invoice EXPENSE EXPENSE EXPENSE 052007/3 052162/3 052492/3 S PO KA070512 680625 680665 NOVEMBER 2013 02278CN 02278CN-1 NOVEMBER 2013 21728562375 IDLEW92606 S3778707.001 S3785337.003 Fund/Dept 001.032.000.543 001.032.000.543 001.032.000.543 Description/Account Amount EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : 101.042.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 101.042.000.542 Total : DOT 0866377K GATE DAMAGE REF Total : 101.000.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 001.076.000.576 001.032.000.543 001.032.000.543 001.076.305.575 101.042.000.543 Total : 2013 PHONE SVCS:ACCT 509 Z14- Total : LTAP TRAINING:D. NICKERSON LTAP TRAINING:D.ARNOLD Total : ADVERTISING FOR CENTERPLACE Total : CABLE SERVICE FOR MAINTENAN Total : 001.032.000.543 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW Total : 49.78 49.78 99.56 26.26 26.26 15.52 60.80 52.27 128.59 345.80 345.80 74.46 18.17 92.63 4.44.35 4.44.35 75.00 75.00 150.00 225.25 225.25 50.99 50.99 397.44 397.44 55.78 173.90 Page: 1 vchlist 11/26/2013 3:27:25PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor 30886 11/26/2013 002507 FASTENERS INC 30887 11/26/2013 000106 FEDEX 30888 11/26/2013 002992 FREEDOM TRUCK CENTERS 30889 11/26/2013 000007 GRAINGER 30890 11/26/2013 003177 GUTH, ERIC 30891 11/26/2013 002043 HDR ENGINEERING INC 30892 11/26/2013 000421 HOHMAN,JOHN 30893 11/26/2013 001728 HP FINANCIAL SERVICES CO 30894 11/26/2013 002520 HUSKY INTERNATIONAL TRUCKS Invoice (Continued) S3785337.004 2-465-95810 PC001152948:01 PC001153592:01 PC001153743:01 9281569344 9289702475 9289962186 EXPENSE 00108183-B EXPENSE 600390248 600390262 600390336 600390341 600391826 600391941 600391942 Fund/Dept 101.000.000.542 001.032.000.543 101.000.000.542 101.000.000.542 101.000.000.542 001.032,000.543 001.032.000.543 001.032.000.543 001.032.000.543 303.000.177.595 001.058.050.558 001.090.000.548 001.090.000.548 001.090.000.548 001 090.000,54-8 001.090.000.548 001.090.000.548 001.090.000.548 Description/Account Amount SUPPLIES: PW POSTAGE:PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW CREDIT MEMO; PW SUPPLIES: PW Total : Total : Total : Total : EXPENSE REIMBURSEMENT Total : 0177-FURURE TRAFFIC ANALYSIS Total : EXPENSE REIMBURSEMENT Total : SCHEDULE 5002AF5C-2011 PROP SCHEDULE 572CD0E5-2012 PROP SCHEDULE 572D81DD-2012 PROF SCHEDULE 572DA494-2012 PROP SCHEDULE 572D81DD-12/7/13-1/6, SCHEDULE 572A494-12/19-1/18/20 SCHEDULE 572DD016-12111-1/10/2 Total : 92953 101.000.000.542 SUPPLIES: PW 92973 101.000.000.542 SUPPLIES: PW 93427 101.000.000.542 SUPPLIES: PW 106.50 336.18 13.23 13.23 266.66 181.32 1.63 449.61 377.52 -246.10 246.10 377.52 66.86 66.86 3,116.77 3,116.77 30.34 30.34 193.26 145.97 202.50 310.20 550.02 839,80 745.84 2,987.59 203.88 296.00 56.98 Page: 2 vchlist 11/26/2013 3:27:25PM Voucher List Spokane Valley Page: 5 Bank code: apbank Voucher Date Vendor Invoice 30917 11/26/2013 000854 SPW 30918 11/26/2013 001875 STRATA 30919 11/26/2013 002677 SUMMIT ELECTRIC LLC 30920 11/26/2013 000335 TIRE-RAMA 30921 11/26/2013 002254 TOWEY,TOM 30922 11/26/2013 001464 TW TELECOM 47 Vouchers for bank code: apbank 1419.05 SP 130346-I N 5971 8040040783 8080025826 EXPENSE 269215 Fund/Dept 303.000.185.595 403.000.190.595 101.042.000.543 402.402.000.531 001.090.000.518 001.011.000.511 001.076.305.575 Description/Account 0185-LAANDSCAPE DESIGN SERI Total: 0190-CONSTRUCTION MATERIAL Total : SERVICE SNOW PLOWS Total : 35517D: OIL CHANGE 40204D: OIL CHANGE Total : EXPENSE REIMBURSEMENT Total : INTERNET/DATA/PHONE LINES: NC Total : Bank total : 47 Vouchers in this report Total vouchers: Amount 324.00 324.00 5,468.18 5,468.18 1,416.30 1,416.30 30.68 62,73 93.41 84.22 84.22 1,151.82 1,151.82 485,406.20 485,406.20 Page: 5 vchlist 12/03/2013 3:18:09PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice 30923 12/3/2013 000030 AVISTA 30924 12/3/2013 001606 BANNER BANK 30925 12/3/2013 001169 CITY OF SPOKANE VALLEY 30926 12/3/2013 000252 LOWE'S BUSINESS ACCOUNT 30927 12/3/2013 000193 NORTHWEST CHRISTIAN SCHOOL INC 5 Vouchers for bank code: apbank 5 Vouchers in this report November 2013 0309 0797 2223 4064 7511 November 2013 November 2013 December 2013 Fund/Dept 101.042.000.542 001.076.301.571 001.011.000.511 402.402.000.531 001.058.055.558 001.013.000.513 001.058.056.558 001.076.301.571 001.090.000.518 Description/Account UTILITIES: PW MASTER AVISTA Total : OCTOBER 2013: 0309 OCTOBER 2013:0797 OCTOBER 2013:2223 OCTOBER 2013:4064 OCTOBER 2013:7511 PETTY CASH:9371-9375 OPERATING SUPPLIES CITY HALL RENT Total : Total: Total : Total : Bank total : Total vouchers: Amount 25,607.91 25,607.91 337.04 3,022.42 1,712.91 815.02 574.90 6,462.29 30.25 30.25 116.44 116.44 33,333.33 33,333.33 65,550.22 65,550.22 Page: 1 vchlist 12/03/2013 3:18:09PM Voucher List Page: 2 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 12-10-2013 Department Director Approval : ❑ Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending November 30, 2013 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: Budget/Financial impacts: Employees Council Total Gross: $ 239,599.30 $ 5,475.00 $245,074.30 Benefits: $ 137,703.82 $ 9,118.76 $146,822.58 Total payroll $ 377,303.12 $ 14,593.76 $391,896.88 RECOMMENDED ACTION OR MOTION: Approve Payroll STAFF CONTACT: Raba Nimri DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley,Washington November 19 2013 6:00 p.m. Attendance: Councilmembers Staff Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Erik Lamb, Deputy City Attorney Dean Grafos, Councilmember Mark Calhoun, Finance Director Chuck Hafner, Councilmember Mike Stone, Parks &Recreation Director Rod Higgins, Councilmember John Hohman, Community Development Dir. Ben Wick, Councilmember Eric Guth, Public Works Director Arne Woodard, Councilmember Rick Van Leuven, Police Chief Chris Bainbridge, City Clerk Mayor Towey called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. Community Recognition, Presentation of Key and Certificate—Mayor Towey Mayor Towey announced that this month's recipient of the Key to the City and Certificate of Appreciation is Dr. James Harken. Mayor Towey said our Parks & Recreation Director Mike Stone nominated Dr. Harken, and on the nomination form Mr. Stone stated that "Dr. Harken has been a tremendous advocate and champion of visual arts in Spokane Valley for many years. Through his leadership, the Spokane Valley Arts Council has worked closely with the City of Spokane Valley in commissioning and donating two monumental bronze sculptures to the City for the enjoyment of citizens and visitors alike. Through his passion and love of the arts, Dr. Harken has increased our community's awareness of the value and benefits of public art. Our City is a better place to live, work, and play thanks to Dr. James Harken." After Mayor Towey presented the key and certificate to Dr. Harken, Dr. Harken expressed his appreciation for the honor, and said that what he started out to do is working well and said they are getting recognition; and that their object was to help the city in which they live; he said that the Arts Council is also communicating with the schools to find out what they need and how the Arts Council can help them. Dr. Harken also recognized and thanked members of the Arts Council Board. Parks and Recreation Director Stone also extended his thanks to Dr. Harken and the Board for their contribution to the culture of our City. 1. Construction Improvement Plan Annual Update—Eric Guth As the construction season comes to a close, Public Works Director Guth explained that this presentation will give Council an update on the status of many projects. As Director Guth went through the slides of the PowerPoint,he explained that some of the projects listed on slide 13 were not yet complete but expect to be complete by the end of this year;he said Sullivan Corridor should not be on this list however, as the project is just beginning and said that study will come to council in the upcoming months. Director Guth explained that concerning the Appleway Trail Design pathway project, staff continues to look for additional funding and plan to put out a call this spring. Council thanked Mr. Guth for this update and for the progress on the varied and numerous projects. Council Study Session: 11-19-2013 Page 1 of 5 Approved by Council: DRAFT 2. Draft Legislative Agenda—Mike Jackson City Manager Jackson explained that Council has seen this draft a few times in the last several weeks; said he wanted to go over this and if Council is comfortable, bring this back next week. Mr. Jackson stated that the Finance Committee met to primarily discuss what capital projects to include in the legislative agenda, and said that two projects were discussed and considered. The first project, Mr. Jackson said was the Appleway Trail Project,which could also have an economic development impact;he said he proposes including that in the 2014 legislative agenda to keep the issue before the legislators and have them familiar with the project; and the second project is the Balfour Park/Library Project. Mr. Jackson explained that one of the drawbacks of this project is waiting for the library to secure funding, and said it makes it difficult to move forward with conviction. Mr. Jackson spoke a little about the Appleway Trail and the grant we received; said there had been discussion about development of half of the trail from University to Evergreen, and that if we move this forward, we know we can't get it funded until 2015, but said that doesn't mean we can't do partial funding. Other issues discussed by the Finance Committee, Mr. Jackson said, included the list of capital projects, such as Balfour Park, or City Hall, and whether we want to set some funds aside for the Appleway Trail; and said the decision now is whether to include this as a main capital request for the 2014-2015 legislative agenda, and if there is general Council agreement to move this project forward. There was discussion concerning the two projects with Councilmember Wick expressing his desire to have Balfour Park as the higher priority while still moving forward with the Appleway Trail. Mr. Jackson said the difficulty in taking that forward as a partnership is we are not sure it would carry the same weight if it were just a single venture;he said this was the same discussion held by the Finance Committee which felt that is the drawback of that project. Councilmember Wick said this gives us the opportunity to start talking about and socializing the project, and said we can always come back the following year; adding that it takes time to get the word out and convince the legislators, and that he would hate to start that a year later. Mayor Towey said that for the 2014 session,the legislators are not going to accept any capital fund projects, so whatever we put on our legislative agenda would just make them aware of the project, but that they would not consider allocating any funding until 2015; and said we have learned from the past that the more projects we put on the list, the less likely we will get funding. Councilmember Woodard said that we could always put the Balfour Project on the list after the library has their funds, but that he feels the most immediate impact now is the trail and said it meets many of the state's priorities such as multi-modal, green belts, etc., and said the citizens are excited about the project. Mayor Towey said he feels a commitment to Balfour Park now would be premature. Councilmembers Hafner, Grafos and Woodard agreed with the Trail as the top funding priority while Councilmember Wick expressed his concern that waiting to include the Balfour Park could delay possible funding for two years. City Manager Jackson mentioned that the Legislative Agenda can always be amended later, and similar to the Sullivan Bridge project, a project could be removed from or added to the Legislative Agenda in the future; adding that he feels there will be plenty of time to come back with the Balfour Park Project, although we could add both projects; and said he will discuss this with our Lobbyist Briahna Taylor; and he said we will also look at expanding the scope to include the entire trail. The benefits of waiting for grants and other funding possibilities were discussed such as public/private partnerships, with Deputy City Attorney Lamb commenting that there would be no legal impediment to such an arrangement but we would have to work out the details. Councilmember Wick also mentioned the Barker Road Grade Separation and that it would be nice to list that as well. Mr. Jackson said that no new transportation projects will be accepted by legislators, but said he believes that GSI (Greater Spokane, Inc.)will continue to discuss that project; and said he will research that issue as well. Concerning our local state shared revenues, Mr. Jackson said we have had some decrease mostly through the liquor profits and excise tax; that we know with the liquor profit revenues the state has set us a fixed amount, and if there are more profits over time,they would go into the state coffers; he said this is also in Council Study Session: 11-19-2013 Page 2 of 5 Approved by Council: DRAFT the AWC (Association of Washington Cities) agenda and we'd like an ongoing distribution of those revenues from additional sales and they would like the cities to profit as well since it is the cities' law enforcement that handles occurrences that happen as a result of alcohol sales. Mr. Jackson explained that we have seen substantial reduction in our excise tax as our 2011 actual was $437,486 while the 2014 estimate is only $109,000; and said the difference could fund the recently discussed need for two additional police officers, adding that we support the AWC agenda for that item as well. Councilmember Wick suggested adding language to "restore"as well as distribute those funds. Mr. Jackson said the last item concerns the lien authority; said some of these abatement issues could cost the city $3,000 to $4,000 and we don't recoup our money any time in the future; but if we have a fixed lien on the property that has a higher priority, it would be beneficial; said there have been a few occasions in the past where the cost was upwards of$15,000; said this legislation, which was initiated by our City, would give cities equal weight with counties to have the authority to place a lien on property to recover funds expended as a result of code enforcement; said there has been some resistance from the banks as they see this as a possible threat to recover full costs of their liens, and said we continue to work on that issue, and said Mr. Driskell will keep Council updated. Council indicated they are supportive of that item. After Mr. Jackson discussed the four main priorities of the 2014 AWC Legislative Agenda, he asked for Council input. Council discussed proposed tax increases, of the impact of those increases to our region; and that the North/South Freeway, once completed, would have a positive economic impact to our city; and Mayor Towey and Councilmembers Wick, Hafner, Grafos and Woodard agreed with the need to complete the entire project as the completion means a connection to Spokane Valley; and with those comments of Council agrees with the reform and that Mr. Jackson will not comment on this during the meeting on Thursday. The issue of shared revenues was discussed and it was agreed we want to support that AWC agenda item, and could add verbiage concerning the state shared revenues without explicitly naming marijuana, but that we want a share of all revenues where the city has responsibility to expend funds. Mr. Jackson said our Legislative Agenda will be brought back next week, and Councilmember Wick asked about the mobile home park group and some legislation that would allow them to purchase parks or make it easier to acquire loans. Mr. Jackson said he will have to research that, and again said that Council's legislative agenda can be amended at any time. Mayor Towey called for a recess at 7:23 p.m., and reconvened the meeting at 7:33 p.m. 3. Parks and Recreation Master Plan—Mike Stone Via his PowerPoint presentation, Parks and Recreation Director Stone briefed Council on the draft update of the 2006 Parks and Recreation Master Plan; he explained the update is intended to supplement the 2006 plan, yet function as a"stand alone" document as it cross-references and draws from that 2006 plan; he explained that one of the most critical aspects is that the plan adoption meets requirements for Recreation and Conservation office grant eligibility, provides direction and guidance, and provides a range of options. Mr. Stone explained that a Master Plan is an inventory of existing parks and facilities and their condition, and establishes needs based on citizen input and generally accepted standards; he said the process began June 2012 so it has been a long process; said he is pleased to start a dialogue with council, and is willing to spend whatever time necessary on the plan before moving forward. Director Stone said that modifications of note are the priority for land acquisition, and priority in developing park facilities to accommodate needs of user groups, like pet parks, or disc golf. Mr. Stone also mentioned some of the significant changes since 2006, such as the development of Discovery Park, Greenacres Park, adding eight acres on Sprague for Belfour Park, and the renovation of the three outdoor swimming pools. Mr. Stone stressed that this plan does not commit us or bind us in any direction or specific priority, but is more of a road map for the future, and makes it so we are eligible for grants. Mr. Stone said this topic can Council Study Session: 11-19-2013 Page 3 of 5 Approved by Council: DRAFT be brought back for additional Council discussion, and it will eventually be placed on an upcoming agenda for approval consideration. Council discussion included the need for additional park space; levels of service; the different types of parks, and areas seeing some recent improvement such as the Sullivan Park; the idea of private partnerships and sponsorships, and he mentioned the recent Lodging Tax funding allocation to help with the sand volleyball courts. Councilmember Woodward said he would like further opportunity to discuss the plan to talk about some specialized facilities, and said the general concept is we need more ground and the sooner we can buy or trade property, the better, as this is a great time to get land; and said the more the public knows about our plans, the better opportunity for the more wealthy citizens who believe in this community, to get involved. Concerning the idea of public/private partnerships, Mr. Jackson said Parks and Recreation and Community Development are working with others to put in a new trailhead and other amenities for trail users; and in the past, Dr. Harken and the Arts Committee has donated greatly to help beautify our community, and even before incorporation, the land was donated for Mirabeau Park, and said he agrees with the need to continue to push that partnership idea forward; adding that staff is looking at possible sponsorships for the movies in the park,but cautioned we must move carefully in how we involve others. Council concurred to bring this back for further discussion at the December 3 meeting, and to schedule the adoption for the December 10 council meeting. 4. Advance Agenda—Mayor Towey Mr. Jackson said the draft amended legislative agenda will be brought back December 3; he mentioned he will discuss the transportation issue with Lobbyist Briahna Taylor and that he will not comment at this Thursday meeting concerning that transportation budget. Councilmember Grafos shared some photos with Council, of STA (Spokane Transit Authority) bus shelters and benches, and asked if staff could examine that issue, and Mr. Jackson agreed that is a good topic. Councilmember Hafner also agreed with the idea of improving the STA shelters and benches not just in Spokane, but also throughout the area including Spokane Valley and Liberty Lake. Councilmember Wick mentioned that in other cities, some citizens have been able to implement a main street program by forming an association with businesses. Councilmember Woodard noted the AWC Convention will be held in Spokane next June and said he would like to have discussions concerning a mobile workshop in Spokane Valley, and said he feels we need to get involved early. Councilmember Grafos said he has noticed some businesses are not maintaining their 208 swales, and said he noticed a car was parked in one of those areas; and would also like a way to encourage businesses to improve the appearance of some of their properties. Mr. Jackson said we have had some enforcement issues concerning the swales. Councilmember Wick said he spoke with Eric Sawyer of the Sports Commission about an issue they will be taking to the legislature this year and he would like to get more information. Mr. Jackson said he has not yet had an opportunity to speak with Mr. Sawyer. 5. Council Check-In—Mayor Towey Councilmember Grafos stated that he watched the televised interview of Mr. Jackson concerning our City's tenth anniversary, and he expressed thanks to Mr. Jackson and staff for their work, and agreed with Mr. Jackson's statement that we operate lean and efficient. Councilmember Wick mentioned the idea of having a legislative committee similar to our finance committee. Mayor Towey said that idea was discussed yesterday at the pre-agenda meeting with Mr. Jackson, and said he feels an ad-hoc committee would be beneficial. Councilmember Wick said he would prefer having a standing committee; and Councilmember Hafner said Councilmembers are already involved in many committees, and asked if this isn't one of the roles of our lobbyist Briahna Taylor. Mr. Council Study Session: 11-19-2013 Page 4 of 5 Approved by Council: DRAFT Jackson said that idea can be placed on our pending agenda for future discussion about the form of the committee, and that it might be better to wait until next year since those type of committee appointments are made by the Mayor and can't exceed the term of the Mayor. 6. City Manager Comments—Mike Jackson Mr. Jackson had no additional comments. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:25 p.m. ATTEST: Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Council Study Session: 11-19-2013 Page 5 of 5 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,November 26,2013 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Tom Towey, Mayor Mark Calhoun, Finance Director Gary Schimmels, Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember John Hohman, Community Dev Director Chuck Hafner, Councilmember Eric Guth, Public Works Director Rod Higgins, Councilmember Marty Palaniuk, Planner Ben Wick, Councilmember Carolbelle Branch, Public Information Officer Arne Woodard, Councilmember Chris Bainbridge, City Clerk INVOCATION: Pastor Steve Williams of New Life Assembly of God was unable to attend, and in his absence, Pastor Al Hulten graciously gave the invocation. PLEDGE OF ALLEGIANCE: Members from Scout Pack 304, along with Scouts from Troop 420 led the Pledge of Allegiance. OATH OF OFFICE: Oath of office Administered to Councilmember Rod Higgins - City Clerk Bainbridge The oath of office was administered to Councilmember Rod Higgins, as he completes the unexpired term of previous Councilmember Brenda Grassel. After the oath of office was given, Mayor Towey explained that Councilmember Higgins will again be given an oath of office later as he begins his four-year term in January. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Woodard: said he attended several National League of Cities (NLC) Conference sessions, including one on messaging. Councilmember Wick: no report. Councilmember Grafos: said he also attended the NLC Conference in Seattle, went to several budget meetings, and toured the new South Lake Union Neighborhood, which is an area of old industrial and office buildings in downtown Seattle under construction costing millions of dollars in revitalization as a result of collaboration between private companies and the City of Seattle; attended the grand opening of the Total Wine Store in Spokane Valley, and said they started their event by presenting a $10,000 check to Valley Partners. Deputy Mayor Schimmels: reported that he attended the SWAC (Solid Waste Advisory Committee) meeting where he heard a Department of Ecology director speak of future changes in solid waste handling; and also attended an STA(Spokane Transit Authority)meeting. Councilmember Higgins: said he attended the Spokane Valley Museum auction and luncheon where the highlight was a re-enactment of the Civil War; went to the Inland NW Partners Economic Summit in Hayden, Idaho where an economist from Washington State Employment Security Department said the numbers we are getting from the government are not accurate regarding employment. Council Regular Meeting 11-26-2013 Page 1 of 3 Approved by Council: DRAFT Councilmember Hafner: said he went to a breakfast meeting at the Convention Center where two economics experts spoke concerning our economy and who said that next year's economy will be flat; went to an STA Board meeting where they approved their 2014 budget and where they discussed the possibility of raising sales tax in 2014-2015 to provide basic bus service; said he also attended the Health District Executive Board meeting where they also discussed budget; and that he went to a SCOPE Board meeting. MAYOR'S REPORT: Mayor Towey said he attended the hometown hero's luncheon; went to the Economic forecast meeting as mentioned by Councilmember Hafner; said the Transportation Committee meeting discussed the proposed Senate transportation package that Senator King proposed, and he briefly discussed the difference between the Senate's and the House's transportation packages. Said he also went to the ribbon cutting of Total Wines and More; and lastly reminded everyone of the December 7 Breakfast with Santa at CenterPlace. PUBLIC COMMENTS: Mayor Towey invited public comments. Ms. Tzena Scarborough of Spokane Valley said she is the volunteer coordinator for Wreaths Across America and she referenced and read her handout to Council, and invited them to the December 14 ceremony at Pines Cemetery to honor the veterans. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 11/07/2013 4544, 4560-4563, 4578, 30746-30749 $268,563.93 11/07/2013 5688-5691 $821.00 11/07/2013 30725-30745, 110513003, 1031030046 $2,179,111.08 11/08/2013 30750-30767 $113,708.67 11/14/2013 30768-30776 $13,269.57 11/18/2013 30777-30824 $188,908.02 GRAND TOTAL $2,764,382.27 b. Approval of Payroll for Pay Period Ending November 15, 2013: $290,941.85 c. Approval of November 12, 2013 Council Formal Format Meeting Minutes It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Second Reading Proposed Ordinance 13-017 Street Vacation,Alki Ave. —Marty Palaniuk After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to approve Ordinance 13-017, Street Vacation for an unimproved, half-width right-of-way of a portion of Alki Avenue. After Planner Palaniuk explained the background of this ordinance, Mayor Towey invited public comments. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None.Motion carried. 3. Second Reading Proposed Ordinance 13-018 Unlawful Public Exposure— Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to adopt Ordinance 13-018 adopting Spokane Valley Municipal Code Chapter 8.55 relating to unlawful public exposure. After City Attorney Driskell explained the background and highlights of this ordinance, Mayor Towey invited public comments. Those speaking against the ordinance included: Rodney Humphrey, 10521 E 16t'': said he feels this infringes on Constitutional rights and people have a right to go to businesses they choose. Kathy and Dave Smith of Spokane said they are nudists from the Northwest Region of the National American Association for Nude Recreation, and spoke about stripping away rights of Spokane Valley Citizens and of the need to be careful in passing legislation that could have Council Regular Meeting 11-26-2013 Page 2 of 3 Approved by Council: DRAFT unintended consequences. Those speaking for the ordinance included: Scott Plum of Spokane Valley, who expressed his gratitude for Council's stance on this ordinance. Shelley Clark of Spokane Valley who said she represents the Coalition for Community Values, which began in response to being affronted by nearly nude baristas outside of the espresso stands. There were no further public comments. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion Carried. 4. First Reading Proposed Ordinance 13-019 Amending Towing Regulations—Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 13-019 adopting SVMC 9.10.125 and amending SVMC 9.10.150 relating to tow operators performing private impounds, to a second reading. Deputy City Attorney Lamb explained the history of this ordinance, that the issue was brought to us by the Police concerning the towing of abandoned vehicles on privately owned parking lots, and to require tow operators to contact the police prior to towing to ascertain if the vehicle is stolen, and thereby not victimize the victims twice. Mr. Lamb said the penalty would also change from a code enforcement action to a civil infraction. Councilmember Wick asked about how long would the delay be in getting the desired information from the Police, and Mr. Lamb said he would check with the police. Mayor Towey invited public comment. Dennis Crapo, Spokane Valley said he doesn't know the complete details but encouraged Council to look at this carefully as it could be cumbersome to get the permission first. There were no other public comments. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion Carried. PUBLIC COMMENTS: Mayor Towey invited public comments. Mr. Rod Humphrey, 10521 E 16tH spoke of his concern with a recent street project involving Century Link and a private contractor, and of how the property was treated as well as the lack of fixing curbs afterwards. Mayor Towey asked him if called our Public Works department regarding this, and Mr. Humphrey said he did not,that he spoke with a city staff member at the site named Scott, but did not call in. It was noted that staff will research this issue and report back to Mr. Humphrey. ADMINISTRATIVE REPORTS: 5. Advance Agenda—Mayor Towey Councilmember Grafos said at the NLC conference there was mention concerning the growing industry of food trucks and of some problems caused in some cities, and he asked if we have safeguards to protect the public if there are problems with food vendors. Councilmember Hafner said he would get Councilmember Grafos some information from the Health Department concerning this. Councilmember Woodard asked why the street maintenance contract comes up at the last meeting of the year, and spoke of separating snow removal from the street maintenance portion. Mayor Towey said that information was included in tonight's council packet as an informational item, and that this will be discussed December 3. City Attorney Driskell added that these issues are also tied in with the budget, which is adopted late in the year, and that the 2014 option is the last of the seven-year renewal options, and said staff is working on a replacement contract that would include separating snow removal. INFORMATION ONLY The (6)Department Monthly Reports; (7) Street and Stormwater Maintenance Contract; (8) Sweeping Contract; and (9) Planning Commission Minutes were for information only and were not reported or discussed. CITY MANAGER COMMENTS There were no additional comments. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:02 p.m. ATTEST: Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Council Regular Meeting 11-26-2013 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Special Meeting Tuesday,December 3,2013,5:00 p.m. Attendance: Councilmembers: Staff: Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember Erik Lamb, Deputy City Attorney Chuck Hafner, Councilmember Chris Bainbridge, City Clerk Rod Higgins, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember EXECUTIVE SESSION: [RCW 42.30.110(1)(i)] Mayor Towey called the meeting to order at 5:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into executive session for approximately sixty minutes to discuss potential litigation, and that no action will be taken upon return to open session. Council adjourned into executive session at approximately 5:02 p.m. Mayor Towey declared Council out of executive session at 5:30 p.m., and it was then moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 5:31 p.m. Thomas E. Towey, Mayor ATTEST: Christine Bainbridge, City Clerk Council Minutes: 12-03-2013 Page 1 of 1 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley,Washington December 3,2013 6:00 p.m. Attendance: Councilmembers Staff Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember Mark Calhoun, Finance Director Chuck Hafner, Councilmember Mike Stone, Parks &Recreation Director Rod Higgins, Councilmember John Hohman, Community Development Dir. Ben Wick, Councilmember Eric Guth, Public Works Director Arne Woodard, Councilmember Erik Lamb, Deputy City Attorney Mike Basinger, Senior Planner Rick Van Leuven, Police Chief Carolbelle Branch, Public Information Officer Chris Bainbridge, City Clerk Mayor Towey called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. Historic Preservation and Special Evaluations—Mike Basinger Senior Planner Basinger said he spoke with the Historical Preservation Officers from the State and Spokane City, and said there is no statutory obligation that requires a separate historic preservation program. He explained some of the aspects of and processes for establishing a historic preservation program, including what it would take for us to become a Certified Local Government (CLG). Mr. Basinger also noted that to date,there has been very little interest in historic preservation in our City. He said the Spokane Valley Heritage Museum is on the National Register of Historic Places, and that the Department of Ecology handles historic preservation at the state level as they administer the Washington Heritage Program;he said both the federal and state programs are limited by structure in that they offer an honorary voluntary designation, there are no regulations associated with the listings, and there is almost no protection nor financial incentives associated with this programs. However, Mr. Basinger said, at the local level, this would be administered via a certification program, and said that certification is approved by the State Historic Preservation group; and to become certified, an ordinance must be adopted and there must be a historical preservation commission in place to review any designations, and a system must also be in place to survey and inventory the designations. Councilmember Grafos suggested the first step would be to conduct an inventory of property. Mr. Basinger said in speaking with Spokane City's Preservation Office, they explained that they have an interlocal agreement with the County, which interlocal agreement is renewal annually, and which stipulates that the City keeps the register and they work with the County Assessor for taxes. Councilmember Grafos said the Valley Museum is on the historic list so they could have for example, applied for a grant to remodel the building. Mr. Basinger explained that the State Historic Preservation office and the National Register are different from local preservation; and the Museum could not take advantage of grants at the local level. Mr. Basinger also explained that establishing a CLG would be a large task, which is why the County has worked with Spokane City, and he said the City of Spokane has a full time staff person dedicated to these services, while Spokane County pays $5,000 a year for the City of Spokane to handle this. Council Study Session: 12-03-2013 Page 1 of 4 Approved by Council: DRAFT Councilmember Grafos suggested that perhaps we should look into this program as we have some assets and some old buildings that might disappear if we can't work to preserve them, and said it could also be a tax advantage as well as provide economic development. Mayor Towey asked who initiates the application for getting property and buildings on a register. Mr. Basinger replied that at the local level, placing assets on the registry requires the owner's consent. After Mr. Basinger went over some of the aspects of the Commission, Councilmember Wick asked what type of workload we might be looking at, and Mr. Basinger replied that he would not be able to speak to the amount of work, but estimates it would be less than that of Spokane City. Councilmember Woodard inquired if the Vera pump is on any historic register and Mr. Basinger said he did not know, and at this point, we do not have information that explains all the criteria for getting on a register. Councilmember Hafner asked for Mr. Basinger's recommendation on forming a CLG or partnering with the County and City. Mr. Basinger explained that he doesn't have a recommendation as he is researching what is available to get ideas of what it might take to have a program, either with the City or handle it in-house, and also look at the cost estimates for all options. Councilmember Hafner said he would like staff to move forward and get more information, and also feels the first step would be to determine what assets we have. Councilmember Wick said it would be interesting to see how much grant money might be available, and said there are numerous small towns that have their own historic buildings and/or district, and it would be interesting to learn their process. Councilmember Grafos said there is also the possibility of having some special zoning; and said for example,the Plantation Restaurant is just sitting there,and also mentioned the need for an inventory. Planner Basinger said for his next administrative report he will research what historic assets we have, if there are grants available and if so,how much,he will work with City Manager Jackson on possible costs, and will research the idea of partnering with private companies, as well as the criteria for having an asset placed on a register. Mr. Basinger said the State Historical Preservation Officer has a lot of information and offered to speak to Council if that is Council's desire. Councilmembers nodded in agreement and Councilmember Grafos suggested the idea of also having someone speak to Council from the City of Spokane. Councilmember Hafner mentioned Mr. Basinger might research Florence Boutwell's books about the history of Spokane Valley. 2. Contract Updates: Sweeping, and Street and Stormwater Maintenance —Eric Guth Public Works Director Guth explained that we have two contract renewals, both coming up for the final renewal year: AAA Sweeping and Poe Asphalt Street and Stormwater Maintenance. Mr. Guth said this would be the final renewal for each as it represents the last of the seven one-year renewal options; and he said that an RFP (request for proposal)will be prepared and a contract will be out for public bids in 2014 for calendar year 2015 and beyond. Director Guth went over the various aspects of each contract as well as the proposed contract amount, and said staff recommends moving forward as proposed. After brief Council discussion, it was determined to move these forward as a motion consideration on the December 17th Council agenda. 3. Parks and Recreation Master Plan—Mike Stone Parks and Recreation Director Stone explained that tonight's agenda item is to continue the discussion of the draft plan discussed a few weeks ago since at that time, Council did not have a lot of time to review the plan, and said he is here tonight to respond to questions or comments. Councilmember Woodard said that he generally likes the Plan, but asked about the existing parkland acreage of 164.7 on page 39, and 180.3 on page 20. Mr. Stone replied that the 164.7 is the figure for developed acreage. There was discussion about the Appleway Trail with Mr. Stone explaining that the trail is not included as park property now, but rather is shown as a potential lineal park; and said the area isn't a park yet, but is just right-of-way. There was some discussion about the accuracy of the figures concerning future undeveloped expansion areas; and whether the trail needs to be considered at least in the pathways parts. There was also brief discussion about partnering with the schools with Mr. Stone explaining that we have a proven Council Study Session: 12-03-2013 Page 2 of 4 Approved by Council: DRAFT good arrangement with the schools as they provide an opportunity for open space to certain sections of our community, adding that he speaks with school officials regularly and the schools realize we might have a desire for any property they might declare as surplus. Mayor Towey asked if there were any objections from Council for staff to bring this forward as a resolution at the December 10 meeting, and no objections were voiced. Mr. Jackson said staff also wants to examine the lineal park and acreage information. 4. Draft Legislative Agenda—Mike Jackson City Manager Jackson explained since this was last discussed, he took Council's previous comments and added some proposed language. Mr. Jackson noted that the attachments of"Balfour Park/Library Project" and "Barker Road/BNSF Grade Separation Memo" are not part of the legislative agenda, but are included as an aid to this discussion. Mr. Jackson said that Mr. Driskell checked with the Manufactured Home Owner's Association and they have no issue concerning any proposed legislation concerning acquisition of mobile home parks by tenants. Concerning choosing either the Appleway Trail Project or the Balfour Project, Mr. Jackson said he spoke with our Lobbyist Briahna Taylor who said she favors the Appleway Trail due to potential uncertainties about Balfour; he said of course the decision rests with Council, and we plan to come back to Council with a motion consideration next week, and tonight's purpose is to help staff prepare for that motion. Councilmember Wick argued in favor of including Balfour Park over the Trail and said one of his reasons is that it will be easier to get funding for the linear park, and feels the best project to put forward would be one that needs more time. Mayor Towey disagreed and said he feels Ms. Taylor is closer to the legislative thought process, and he prefers not including a project based on a future action as the park is contingent on the library being built, and therefore feels adding the park at this time is premature. Deputy Mayor Schimmels, and Councilmembers Grafos and Hafner agreed with Mayor Towey, as did Councilmember Woodard who said that the park can always be added later. After Mr. Jackson discussed the other items on the legislative agenda, he asked Council for input concerning the Barker Road/BNSF Grade Separation project; said Ms. Taylor indicated Council could add a transportation project and at this point, it is undetermined whether another special session will be called to discuss transportation; and said concerning this project, he cautioned Council that it would be difficult to propose a project of this magnitude while not supporting any revenue package to fund such a project and that the project and the funding are inseparable, and said that Ms. Taylor feels the money is simply not available. Mr. Jackson clarified that we would seek $16 million for this project. Council discussion included the need to keep the bridging the valley project before the legislators and of the possibility of including a clarifying statement that while Council doesn't prefer new taxes, Council supports this project. Mr. Jackson noted that if you add the project our analyst feels you can't separate that from some sort of revenue package. Councilmember Woodard agreed with other Councilmembers in not wanting to lose sight of the project, and he suggested discussing this with the legislators. Mr. Jackson said he will do more research on this and that this can return to Council either next week or the following week for a motion consideration. There were no objections from Council. Mayor Towey called for a recess at 7:15 p.m., and reconvened the meeting at approximately 7:25 p.m. 5. Argonne Road Project, Public Use and Necessity—Cary Driskell City Attorney Driskell said that we have discussed this project in the past, but tonight the emphasis is on Argonne Road between Knox and Montgomery, and said Argonne between I-90 and Trent is the busiest corridor in our city with about 42,000 daily vehicle trips; he said the primary focus involves a proposed right turn lane from north Argonne onto east Montgomery; said additional features of this safety program would include ADA (American with Disabilities Act) upgrades at Knox and Montgomery, and replacement of traffic light poles; he said we applied for grant funds which would provide better traffic flow; and said he will be giving more information as this moves forward December 10. Mr. Driskell said in examining traffic flow, traffic engineers have identified upgrades that can be made from a safety and Council Study Session: 12-03-2013 Page 3 of 4 Approved by Council: DRAFT traffic management standpoint; that this section has hit a threshold where it is impacting traffic so the standard approach is to put in a right-turn lane. Mr. Driskell also said that when trucks turn left into the industrial park,they either swing out into the middle lane or if there is traffic there, they do the best they can but we have evidence that they often go up on the curb area designed for waiting pedestrians. Mr. Driskell said lengthening that turn lane would solve that program and staff feels the project is necessary to protect the life, safety and health of citizens. Mr. Driskell said staff has successfully negotiated with all property owners except one, and that next week, staff will introduce an ordinance that authorizes the pursuit of any option to acquire the property including condemnation, and again said he will bring more specifics at next week's council meeting. There were no objections to staff proceeding as proposed. 6. Advance Agenda—Mayor Towey There were no suggested changes to the Advance Agenda. 7. Information Only: The Public Works Monthly Report was for information only, and was not discussed or reported. 8. Council Check in—Mayor Towey Mayor Towey reminded everyone about this Saturday's Breakfast with Santa, held 8:30 a.m. at CenterPlace. 9. City Manager Comments—Mike Jackson Mr. Jackson said we saved lodging tax funds by developing our app in-house and the money we saved will be used to market that app; and said he hopes to have a copy by the end of this week. Mr. Jackson also noted that we are working on a special anniversary issue of Hot Topics, and in doing more to promote our City,that issue will be mailed to addresses in Spokane Valley within the next week. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:32 p.m. Thomas E. Towey, Mayor ATTEST: Christine Bainbridge, City Clerk Council Study Session: 12-03-2013 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 10, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance 13-019 Adopting SVMC 9.10.125: Tow Operators Performing Private Impounds — Requirements; and Amending SVMC 9.10.150 — Penalties. GOVERNING LEGISLATION: NA PREVIOUS COUNCIL ACTION TAKEN: Adoption of SVMC Chapter 9.10; administrative report to Council on November 12, 2013; first reading November 26, 2013. BACKGROUND: The Spokane Valley Police Department reported incidents where private owners have discovered stolen vehicles abandoned on their lots. Currently, if these private owners call for a private impound of vehicles on their property, there is no requirement for the tower to first call the City Police Department to ensure it is not a stolen vehicle. As a result, victims of auto theft are further financially injured by the tower charging impound and storage fees, when that could have been avoided had the City Police Department been notified of the stolen vehicle. The City Police Department requested that staff research potential options for addressing this issue. After doing so, staff recommends consideration of language that requires private tow operators to first check with the City Police Department before performing an impound. At the November 26 meeting, a Councilmember asked whether this proposed process would add delay to having a vehicle towed from private property. Lt. Matt Lyons of the Police Department advised that it only adds a couple of minutes because the vehicle identification number is checked against a computer database of stolen vehicles. Staff recommends amending the penalty provisions of SVMC Chapter 9.10 so that the penalty for any violation of this chapter is a Class 1 civil infraction. Currently, a towing violation is a public nuisance handled by the City Code Compliance Department. However, it is more appropriate for the City Police Department to handle these violations as civil infractions. The maximum penalty for a Class 1 civil infraction is $250 plus various court costs and fees, which total with the penalty approximately $520. Staff drafted a proposed ordinance that incorporates language on the suggested approach, attached. OPTIONS: (1) Adopt with or without modification; or (2) take other appropriate action. RECOMMENDED ACTION OR MOTION: I move to approve Ordinance 13-019 adopting SVMC 9.10.125 and amending SVMC 9.10.150 relating to tow operators performing private impounds. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Erik Lamb, Deputy City Attorney; Tim Murphy, Legal Intern ATTACHMENTS: Proposed Ordinance 13-019 —SVMC 9.10 —Towing. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-019 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,WASHINGTON ADOPTING SPOKANE VALLEY MUNICIPAL CODE SECTION 9.10.125 RELATING TO TOW OPERATORS PERFORMING PRIVATE IMPOUNDS,AMENDING SPOKANE VALLEY MUNICIPAL CODE SECTION 9.10.150(A)RELATING TO PENALTIES,AND OTHER MATTERS RELATED THERETO. WHEREAS, Spokane Valley Municipal Code Chapter 9.10 applies to all persons performing police-initiated impounds within the corporate limits of the City; and WHEREAS, the City currently has no regulations regarding private impounds of stolen vehicles, including no requirement for towing operators to check with the City Police Department before impounding an abandoned vehicle; and WHEREAS, this Ordinance seeks to assist victims of stolen vehicles from being further victimized. The requirement of towing operators to receive prior clearance from the City Police Department is likely to help avoid further inconvenience and monetary impact for victims of such crimes; and WHEREAS, this Ordinance would change the penalty section so that a violation constitutes a Class 1 civil infraction enforceable by District Court, rather than through the City's code compliance office; and WHEREAS,the City Police Department recommends adopting these provisions; and WHEREAS, this Ordinance is in the best interest of the health, safety and welfare of the citizens of the City. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Adoption. Spokane Valley Municipal Code 9.10.125 is hereby adopted as follows: 9.10.125 Tow operators performing private impounds—Requirements. Any tow truck operator impounding a vehicle from private property is required to notify the City Police Department and wait for clearance to proceed prior to impounding an abandoned motor vehicle. Impoundment of stolen vehicles is only authorized by law enforcement. In the event that the reported stolen vehicle subsequently requires impoundment, the reporting/posted tow company shall receive the tow. Towing operators shall otherwise comply with all towing and impoundment provisions in chapter 46.55 RCW. Ordinance 13-019 Amending Towing Regulations Page 1 of 2 DRAFT Section 2. Amendment. Spokane Valley Municipal Code 9.10.050 is hereby amended as follows: 9.10.150 Violation—Penalty. A. Injunctive Action. Any violation of the provisions of this chapter constitutes a public nuisance, which the City can abate through the provisions of Chapter 7.05 SVMC as adopted or hereafter A. Civil Infractions. Any person violating or failing to comply with any provision of this chapter shall be subject to a Class 1 civil infraction pursuant to chapter 7.80 RCW. B. Suspension/Revocation. Any violation of the provisions of this chapter may be grounds for suspension or revocation of a tow operator's registration with the City pursuant to this chapter. C. Provision Nonexclusive. Penalty and enforcement provisions provided in this chapter are not exclusive, and the City may pursue any remedy or relief it deems appropriate. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed this day of December,2013. Mayor,Thomas E. Towey ATTEST: City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 13-019 Amending Towing Regulations Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 10, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading — Ordinance 13-020 Regarding the Argonne Road Corridor Upgrades Project, Public Use and Necessity and Final Action Pursuant to RCW 8.12.040 and 8.25.290 GOVERNING LEGISLATION: RCW 8.12 and RCW 8.25. PREVIOUS COUNCIL ACTION TAKEN: Administrative report December 3, 2013. BACKGROUND: The City has been planning the Argonne Road Corridor Upgrades Project for several years, which would provide improvements on Argonne Road between Knox and Montgomery. The improvements include adding a right turn lane from northbound Argonne onto eastbound Montgomery, widening the turn radius on the same intersection, curbing, upgrading and moving left turn signals and poles at Knox and Montgomery because they are frequently struck by turning trucks, and making Americans with Disabilities Act (ADA) improvements. The City has successfully negotiated with five of six property owners for small pieces of property necessary to construct the project. The City has not been able to negotiate the purchase of a 738 square foot piece at 2314 North Argonne Road, at the southeast corner of Argonne and Montgomery. The property is owned by GVD Commercial Properties. The project is necessary to accomplish pedestrian and traffic safety improvements, to improve vehicle mobility, and to improve air quality by reducing idle time throughout the corridor. If Ordinance 13-020 is adopted, it would represent an official statement by the City of the necessity for the project, and authorize staff to proceed with any means authorized under state law to acquire the property, up to and including eminent domain without further action by the City Council. Eminent domain (condemnation) is a process under RCW 8.12 whereby a city can acquire private property if a finding is made by the city that acquisition of the property and constructing the project is necessary to protect the life, health, safety and welfare of the public. Such an action would be initiated by filing a condemnation action in Superior Court, and would be followed by an initial hearing to determine whether proper notice was given by the city, and to determine whether the intended use of the property really is for a legitimate purpose. The law further authorizes the parties to enter an agreement for early transfer of possession of the property, and property owners who agree to early transfer of possession may be able to recover attorney fees. A condemnation action provides a structured approach to determining what just compensation is for property needed for public use. In determining what just compensation is, the court would take into account the fair market value of the land, any damages to the remaining property, and any special and direct benefit accruing to the remaining property as a result of the project by the city. The property at issue would be used as part of the right turn lane onto eastbound Montgomery. A diagram showing the size and configuration is contained in the PowerPoint presentation accompanying this document. OPTIONS: (1) Proceed to a second reading; or (2) take other appropriate action. RECOMMENDED ACTION OR MOTION: I move that we advance Ordinance 13-020 declaring public use and necessity regarding 2314 North Argonne Road Regarding the Argonne Road Corridor Upgrades Project to a second reading. BUDGET/FINANCIAL IMPACTS: Cost of property acquisition. STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: (1) Ordinance 13-020 Regarding the Argonne Road Corridor Upgrades Project, Public Use and Necessity and Final Action Pursuant to RCW 8.12.040 and 8.25.290, and (2) PowerPoint presentation on the project. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-020 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON,AUTHORIZING AND PROVIDING FOR THE ACQUISITION OF LAND AND PROPERTY INTERESTS FOR THE PURPOSE OF CONSTRUCTION OF THE ARGONNE ROAD CORRIDOR UPGRADES PROJECT, INCLUDING THE NORTH ARGONNE ROAD AND EAST MONTGOMERY AVENUE PORTION THEREOF, WITHIN THE CITY OF SPOKANE VALLEY; PROVIDING FOR CONDEMNATION AND TAKING OF LAND AND PROPERTY INTERESTS NECESSARY THEREFOR; PROVIDING FOR THE COSTS OF SAID PROPERTY ACQUISITION; DIRECTING THE INITIATION OF APPROPRIATE PROCEEDINGS IN THE MANNER PROVIDED BY LAW FOR SAID CONDEMNATION; PROVIDING FOR SEVERABILITY; ESTABLISHING AN EFFECTIVE DATE; AND OTHER MATTERS RELATING THERETO. WHEREAS, on June 11, 2013, the City Council adopted the 2014-2019 Six Year Transportation Improvement Program by Resolution No. 13-006, which included the Argonne Road Corridor Upgrades Project as a priority project necessary to provide for increased roadway capacity and to improve safety; and WHEREAS, the Six Year Transportation Improvement Program is consistent with state law and with the City's Comprehensive Plan; and WHEREAS, the City Council has found that the public health, safety, necessity and convenience demand that the said project be undertaken at this time and that in order to carry out the project it is necessary at this time for the City to acquire land and property interests described herein; and WHEREAS, the City Council finds and declares it necessary and in the best interests of the public that land and property interests described herein be condemned, appropriated, and taken for public use, subject to the making or paying of just compensation to the owners thereof in the manner provided by law; and WHEREAS, notice of the planned final action set forth herein was duly provided in accordance with RCW 8.12.005 and 8.25.290. NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington,ordains as follows: Section 1. The certain land and property interests within the City of Spokane Valley, Spokane County, Washington, in the vicinity of North Argonne Road and East Montgomery Avenue and further described in the attached Exhibits A-D (the "properties"), are necessary for construction of the Argonne Road Corridor Upgrades Project(the "project"). Section 2. The City of Spokane Valley finds that construction of the project is a public use, specifically including the widening and improving of North Argonne Road and its curb radii at East Montgomery Avenue to accommodate right turns from northbound North Argonne Road eastbound onto East Montgomery Avenue, together with construction for addition of curb, gutter, sidewalk, signalization, illumination, and associated storm drain work. The City Council specifically finds that construction of the project is necessary and in the best interests of the citizens. If the properties are not acquired and the Ordinance 13-020 Argonne Road Corridor Upgrades Page 1 of 2 DRAFT project is not constructed,then the Argonne Road Corridor Upgrades Project will not provide the intended long-term operational improvement in level of service,capacity,and public safety. Section 3. The cost and expense of acquiring the properties shall be paid from the City's Street Capital Projects Fund #303 and from other monies applicable thereto or that the City may obtain. The City Manager or his designee is hereby authorized to continue negotiations with and make offers to the owners of the properties for the purposes of making or paying just compensation and to approve the payment of just compensation as negotiated with said owners or as ordered by the Court. Section 4. In the absence of negotiated purchases with the owners of the properties, the City Manager and/or his designees are hereby authorized to commence condemnation proceedings for the properties, pursuant to law,to determine and make or pay just compensation, and to take such other steps as may be necessary to complete acquisition of the properties. In so doing, the City Manager and/or his designees are authorized to adjust the extent of the properties taken or acquired to facilitate implementation of this Ordinance, provided that such adjustment shall not be inconsistent with the project. The City Manager and/or his designees are further authorized to approve and enter into any and all such agreements, stipulations, and orders necessary to carry out the provisions of this Ordinance. Section 5. Should any section, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance,be declared unconstitutional or otherwise invalid for any reason, or should any portion of this Ordinance be preempted by state or federal law or regulation, such decision or preemption shall not affect the validity of the remaining portions of this Ordinance or its application to other persons or circumstances. Section 6. This Ordinance shall become effective five days after publication of the Ordinance, or a summary thereof,in the official newspaper of the City. Adopted this day of , 2013. City of Spokane Valley Thomas E.Towey,Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 13-020 Argonne Road Corridor Upgrades Page 2 of 2 EXHIBIT A ARGONNE ROAD AriTIO - is _Y! r +. LAREA TO BE AQCU RED=738 SF AREA TO REMAIN=24.552 SF PROPOSED RIGHT—OF--WAY —EXISTING ?IPGrlT—Cr—:SAY EXISTNG RIGHT—OF—WA'r I 3nNJ V Ab3V1OD1NOYl SCALE: 1'-2Q ACOFFMI N o h-fxl 91rwe$ysTr j]{i Sr-Ax-r. eA 93:* 5C3.23 73u Fa SG'?:.rs:94: ftDM L1.ll}$?C4i fr,Vele/ jLC}I{b 'RCW can r9I2ar1 1 I;352fi EXHIBIT B Parcel 45083.0238 That Portion of Tract 361 of Opportunity Plat No. 2 as per plat thereof recorded in Volume"Q"of Plats, page 41, Spokane County, Washington; Beginning at a point 25.00 feet East of the Northwest corner of the North 67 feet of the South 448 feet of the West 145 feet of said Tract 361; thence N.02°0932"W., along a line 25.00 feet east and parallel to the West line of said Tract 361, 170.42 feet; thence N.60°24'03"E., 24.79 feet to the South right of way line of Montgomery Avenue; thence N.86°43'41"E., along said South line, 26.92 feet; thence 5.84°41'54"W,, 16.64 feet to the beginning of a curve to the left the radius of which bears 5.08°00`31"E., a distance of 31.50 feet; thence along said curve to the left, through a central angle of 15°42'43", an arc distance of 8.64 feet; thence 5.42°33'55"W., 25.34 feet to the beginning of a curve to the left the radius of which bears 5.71°08'56"E,, a distance of 31.50 feet; thence along said curve to the left, through a central angle of 20°18'08, an arc distance of 11.16 feet; thence 5.01°27'04"E., 141.07 feet; thence 5.15°52 138"E., 1.89 feet; thence 5.01°5028"E., 7.56 feet to the North line of the North 67 feet of the South 448 feet of the West 145 feet of said Tract 361; thence 5.86°46'27"W., along said North line, 2,67 feet to the Point of Beginning. Containing — 738 SF N ■ 6,7 On .".:.: .7 < LI g 95 (f) I ,r, I , 1 0 _ - tv) ,_.,._„=_„„=t,..„,.:;_„:„:„.,=„, _,:_,,,_,,_„., , 7- 1 1 1 /' i\ _ _ .._ _ _ E.MO__NTOOMERY AVENUE I I ' / I 1' r ' ,/.1< ,, _..--_-_—__—___—_—T.2.r ___ rii ,, / • /I ,_ _ — — — _I I'■,,i Ili 5.,.. ' N III LLIt 1 jr. I'll I ■C'' . ...'---3 ..a7r7 TrAirri Llm-41° III ' A 1 J _Y h i 1 tr 't n I I In ,,-,.. iii 10 /10 zZ tin 4 .A i il ii 1 , 1 11 45083.0238 I?I -4. . F Imili z CVO COMMERCIAL PROPERTIES, INC I II 2314 N. ARGONNE RD. III III * - ,c _.4 .0 i,1 1 %CARUSO'S --lo I /f li I IP SANDWICH :'li 1 i fri I ri(e SHOP ) ,e;// t;,,•-.. 1 I H 1 1 1 1 H , I . 11 '''' II I r II I 1 41+ 6 i 1 ! ill/ i • IL I - ..—.-- -- -1--- 1 ii it -'• ill- i -.7, ..'?7,'"."7,,,,,,,,,„.-3.,,,- . A EXHIBIT C EXHIBIT D Temporary Construction Easement Parcel 45083.0238 A Temporary Construction Easement over, under and across that Portion of Tract 361 of Opportunity Plat No. 2 as per plat thereof recorded in Volume "Q" of Plats, page 41, Spokane County, Washington; lying West and North of the following described line; Beginning at a point 32.67 feet East of the Northwest corner of the North 67 feet of the South 448 feet of the West 145 feet of said Tract 361; thence N.01°5028"W., 8.05 feet; thence N.15°52'38 1W., 1.87 feet; thence N.01°27'04"W., 68.13; thence N.87°53'28"E., 10.87 feet; thence N.02°04'32"W,, 31.71 feet; thence N.00°58'16"W., 32.88 feet; thence N.00°54'39"E., 8.34 feet; thence N.40°27'57"E., 21.75 feet; thence N.86°27'26"E., 44.93' feet; thence N.03°18'50"W., 14.83 feet to the South right of way line of Montgomery Avenue and the terminus of this Temporary Construction Easement. Temporary Construction Easement to terminate at completion of construction. {,�;` 1ne valley. Public Works Department Capital Improvement Program CI P-0060 Argonne Road Corridor Upgrades Project Elements • Signal revisions at Knox/Argonne — New poles on all four corners • Frequently struck by turning trucks — Relocate street-level left-turn display to overhead Argonne northbound at Knox Before signal revision Argonne northbound at Knox After signal revision Siblane valley. Public Works Department Capital Improvement Program Project Elements {,�;` 1ne valley. Public Works Department Capital Improvement Program • Widen corner radii — Improves safety of turns: common for trucks to encroach on sidewalk — Provides improved ADA access Northbound Argonne at Montgomery Truck tire mark across sidewalk ramp Project Elements {,�;` 1ne Valley Public Works Department Capital Improvement Program • New northbound right turn lane at Montgomery Current and projected traffic have high percentage of right turns • Mix of through/turning traffic limits opportunity for right turn on red • Turning vehicles take longer to negotiate intersection; separating differing movements provides more efficient operation — Heavy truck traffic from 1-90 to light industrial and commercial areas • Trucks currently occupy two lanes to turn • Substandard radius results in sidewalk encroachment • Signal phasing changes at both intersections Project Funding SO lane Valley Public Works Department Capital Improvement Program • FHWA Congestion Mitigation/Air Quality (CMAQ) Grant (86.5%, up to $ 1, 116,400) • City ( 13.5%, $174,236) • Approximately $300,000 spent to date on design, right-of-way acquisition, and legal fees Spokane Valley's 6 Heaviest Traveled Roadways Volume (veh/day) 50,000 40,000 30,000 20,000 10,000 42,400 39,500 37,300 32,400 � xane Valley Public Works Department Capital Improvement Program 31,100 Argonne Rd Sprague/Appleway Sullivan Rd Sullivan Rd Pines Rd (1-90 to Trent) (at Park) (Broadway to Indiana) (Sprague to Broadway) (Mission to Indiana) Sprague Ave (at 1-90) Source: All Day Traffic Counts Map,2009-2011,dated March 1,2012 LAI90* 1 1-34M 80* 450 9 ✓ d 26.7% ✓ L".3%1111v 700* 45* 6.4% TEA Right Turn Lane : Warranted ? Right turn lanes are typically encountered at intersections where right turn volumes and/or percentages are high. Approach Right turn volume volume (veh/hr) (veh/hr) !Right turn % Consider right turn ` lane?* 1782jr 475 26.6% I *Source: WSDOT Design Manual, Exhibit 1310-11,July 2013 pal�.ane Valley Public Works Department Capital Improvement Program • • • • Modeled 2030 traffic volumes Project Right of Way Acquisitions pokane _.Valley Public Works Department Capital Improvement Program Business Acquisition Area Reason NW Corner Knox/Argonne Jack in the Box 93 SF Widen corner radius, new signal pole Coordinating easement SW corner Knox/Argonne SE corner Knox/Argonne NE corner Knox/Argonne Wendy's Burger King I O'Reilly Auto I Parts 23 SF 226 SF 183 SF Widen corner radius, new signal pole Widen corner radius, new signal pole Widen corner radius, new signal pole Complete Complete Coordinating easement 200' south of Montgomery Strip Mall 732 SF Construct right turn lane Complete SE corner Montgomery/Argonne Caruso's 738 SF 1 Construct right turn lane, widen corner radius, new signal pole .-14c----., FNLI, I/2 RE PANDA E Right of Way Acquisition at Argonne/Montgomery I MO. URAss CAP IN MON. CASF - 209'32 W 3EI' aG 7' jExisting Right of Way Line 111 ARGONNE I ROAD _ • . Existing Sidewalk k,FPIT AREA /• ACQUIRED: 78 SF Proposed Right of Way Line .456183.0258 GVD COMMERCIAL r'ROPERTIES, 7314 N. ARGONNr- RD. (509) 928 9622 rr 45 flj IOMAX g110 H M PANDA F X F Public Works Department Capital Improvement Program 9 Effect of Right Turn Lane r ,!� 90 STA.24+39.4 27.6' BEM NICE LANE LRE _ O CO CI ©0 " 11'Qt r. . 0 0 a I'A 9 ..: 11 a .r. r.� _' i 1 N 11`�1 1 1 i 111' . t tali .,=- a r'°11 IF 70.4 33.6'R TRAFFIC ARROW LT TO 43.5'RI) LINE(29.5'RT) STA.26+10.4 51.4' REIN EAST OROSSRAIK LAYOUT 26+47.0.65.2'R BEGIN STOP UNE I�1 STA.26+: BEGIN Pl.h.. Proposed sidewalk Ex. RW Line pokane _.Valley Public Works Department Capital Improvement Program Summary {,�;` 1ne Valley Public Works Department Capital Improvement Program - The City has been in negotiations for a transfer with the owner since September 2011, but negotiations have not resulted in an agreement. - The project is necessary to protect the life, health, safety and welfare of the traveling public, including vehicular and pedestrian. - The improvements would include: - right turn lane eastbound on Montgomery - longer turn radius on Argonne to eastbound Montgomery - ADA improvements to sidewalks - removing left turn signals from medians onto overhead poles - curbing CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 10, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution #13-012: 2014 Fee Schedule. GOVERNING LEGISLATION: The Master Fee Schedule setting 2013 fees was established via Resolution #12-014 and was adopted by the City Council on December 11, 2012. PREVIOUS COUNCIL ACTION TAKEN On November 12, 2013, Council considered an Administrative Report on the proposed resolution establishing 2014 fees, but no formal action has been taken to date. Revenues generated by the fee resolution in 2014 account for: • $2,143,000 or 5.82% of total General Fund recurring revenues of $36,823,500. • $1,835,000 or 99.86% of total Stormwater Management Fund revenues of $1,837,500. BACKGROUND: Part of the annual operating budget development process involves City Departments reviewing the Master Fee Schedule that is currently in place, and determining whether changes in the fees charged and/or language used in the governing resolution should be altered. Recommended changes to the fee resolution are as follows: • The Community Development Department is proposing the following changes: o Add a new $420 fee related to Shoreline Exemptions to cover staff time required to review and coordinate with outside agencies. o Add a new $500 fee related to the establishment of lots in final binding site plans. The purpose of the fee is to cover both staff time required to circulate the plan to review agencies as well contract engineer review time. o Recognizing that not all floodplain permits are related to a subdivision which currently requires a $315.00 permit plus a $52.00 per lot fee, alter the fee schedule to reflect a flat $315.00 fee for permits not associated with a subdivision. • The Parks and Recreation Department is proposing the following changes: o Increase the Special Event permit fee from $5.00 to $40.00 to cover the cost to administer the permit o Eliminate the Professional Photography permit fee because it is not used. o Eliminate the Kitchen with dining room rental rate because it is not used. o Eliminate Kitchen Commercial use rate because it is not used. OPTIONS: Proceed with the updated fee resolution changes as presented this evening, with or without further modifications. RECOMMENDED ACTION OR MOTION: Move to approve Resolution #13-012 amending the Master Fee Schedule for 2014. BUDGET/FINANCIAL IMPACTS: The proposed changes are not expected to have a significant impact on 2014 revenues. 1lSV-FS21UserslmcalhounlFee ResolutionlResolufion for 2014 Fees\2013 12 10 RCA for Fee Resolution.docx STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: • Memos from both the Community Development and Parks and Recreation Departments that provide a detailed description and rationale for proposed fee changes. • Resolution #13-012. 'lSV-FS21Userslmcalhoun1Fee ResolutionlResolution for 2014 Fees12013 12 10 RCA for Fee Resolution.docx Sbnokane .0.01/a lley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall®spokanevaltey.org Memorandum To: John Hohman, CD Director; Mark Calhoun, Finance Director From: Scott Kuhta, Planning Manager Date: October 24, 2013 Re: Planning Division Fees The Planning Division recommends adding the following fees and clarifications to the Spokane Valley Fee Resolution: Shoreline Exemptions Certain activities in shoreline areas are exempt from requiring a substantial shoreline development permit,but still require a fair amount of staff time to review and coordinate with outside agencies. For example, docks under $10,000 in value are exempt but still require permits from other agencies. Proposed Fee: Shoreline Exemption- $420 Comparison: City of Spokane - $580 (use fee for Administrative Interpretation) Spokane County- $651.92 for docks $816.82 for all other activities Binding Site Plan--Establishing Lots The SVMC allows lots to be created within a final binding site plan by a Record of Survey being submitted to the City for review and approval. Staff must review the new proposed lots and circulate to review agencies, such as the fire department, water and sewer districts. The City's contract Engineer, David Evans and Associates (DEA),must also review the record of survey to ensure the lots meet standard surveying requirements. DEA charges the City an hourly rate for their services. The current fee resolution does not include a fee for this process. Proposed Fee: Creating lots within final BSP via Record of Survey - $500 Comparison: City of Spokane—80% of$2,970+$30/acre Spokane County—$2100 =$21.60/lot(Final Binding Site Plan fee) Floodplain Permit The current permit fee for a floodplain permit includes flat fee of$315 plus a per lot cost of$52. The schedule should also show the cost of a floodplain permit that is not associated with a subdivision. Proposed Fee (no change in actual fees charged): Floodplain Permit - $315 Floodplain Permit associated with a subdivision - $315 + $52 per lot Sliokane Valley 11707 E Sprague Ave Suite 106 i Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 ♦ cityhall@spokanevalley.org FYemorandum To: City Council Members; Mike Jackson, City Manager From: Michael D. Stone, CPRP, Director of Parks and Recreation Date: October 2, 2013 Re: 2014 Fee Resolution Proposals The Parks and Recreation Department would like to propose some changes to the current fee resolution for 2014. There is one fee increase and several fee categories to be eliminated, as they do not apply. Proposed Changes: • Increase the Special Event permit fee from $5.00 to $40.00 to cover the cost to administrate this permit • Eliminate the Professional Photography permit fee (Not used) • Eliminate the Kitchen with dining room rental rate (Not used) • Eliminate Kitchen Commercial use rate (Not used) If you have any questions, or need additional information, please let me know. Thank you. 1 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO. 13-012 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING RESOLUTION 12-014 AND APPROVING AN AMENDED MASTER FEE SCHEDULE. WHEREAS, it is the general policy of the City to establish fees that are reflective of the cost of services provided by the City; and WHEREAS, the City uses a resolution to establish fees for City programs, permits and services, and periodically the fee resolution must be amended to incorporate new or modified services; and WHEREAS,Council desires to amend the Resolution and accompanying Fee Schedule. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County,Washington,as follows: Section 1. The amendments needed at this time are incorporated into the attached schedules and include new fees and changes to existing fees. Section 2. Repeal. To the extent that previous fee schedules are inconsistent with those set forth herein,they are repealed in their entirety. Section 3. Effective Date. This Resolution shall be in full force and effect January 1,2014. Approved this 10th day of December,2013. ATTEST: CITY OF SPOKANE VALLEY Christine Bainbridge,City Clerk Thomas E.Towey,Mayor Approved as to form: Office of the City Attorney Resolution 13-012 Amending Fee Schedule for 2014 Page 1 of 14 DRAFT MASTER FEE SCHEDULE Fee Schedule Page No. Schedule A: Planning 3 Schedule B: Building 5 Schedule C: Parks and Recreation 10 Schedule D: Administrative 13 Schedule E: Other Fees 13 Schedule F: Police Fees 14 Resolution 13-012 Amending Fee Schedule for 2014 Page 2 of 14 DRAFT MASTER FEE SCHEDULE Schedule A— Planning FEE AMOUNT AMENDMENTS Comprehensive Plan Amendment $1,500.00 Zoning or other code text amendment $1,500.00 APPEALS Appeal of Administrative Decision $1,050.00 Appeal of Hearing Examiner Findings $315.00 Transcript/record deposit on Appeals of Hearing Examiner Decisions $157.00 Appeal of Administrative Decision-Code Compliance Notice and Order $500.00 ENVIRONMENTAL REVIEW STATE ENVIRONMENTAL POLICY ACT(SEPA) Single Dwelling (when required) $100.00 All other developments $350.00 Environmental Impact Statement(EIS)Review,minimum deposit $2,200.00 Addenda of existing EIS Review $350.00 SHORELINE Substantial Development Permit $840.00 Shoreline Exemption $420.00 CRITICAL AREAS I Floodplain Permit not associated with a subdivision $315.00 Floodplain Permit associated with a subdivision $315.00+$52.00 per lot OTHER PERMITS Home Occupation Permit and Accessory Dwelling Units (ADU) $84.00 Conditional Use Permit $840.00 Temporary Use Permit $157.00 LAND USE ACTIONS Subdivisions Preliminary plat $2,324.00+$40.00 per lot Final Plat $1,424.00+$10.00 per lot Time extensions—file review and letter $80.00 Short Plats Preliminary 2 to 4 lots $1,224.00 Final plat 2 to 4 lots $924.00 Preliminary plat 5 to 9 lots $1,424.00+$25.00 per lot Final plat 5 to 9 lots $1,224.00+$10.00 per lot Time extensions—file review and letter $80.00 Resolution 13-012 Amending Fee Schedule for 2014 Page 3 of 14 DRAFT Plat Alteration Subdivision plat $682.00 Short plat $278.00 Plat Vacation $1,474.00 Binding Site Plan Binding site plan alteration $278.00 Change of Conditions $650.00 Preliminary binding site plan $1,674.00 Creating lots within final binding site plan via Record of Survey $500.00 Final Binding Site Plan $924.00 Aggregation/Segregation Lot line adjustment $105.00 Lot line elimination $105.00 Zero lot line $105.00+$10.00 per lot SIGNS Review of permanent sign $50.00+$25.00 if public works review needed Review of temporary sign $50.00 NEW RESIDENTIAL SITE PLAN REVIEW $50.00 SITE PLAN REVIEW -PER DIVISION REVIEW $275.00 STREET VACATION APPLICATION $1,365.00 OTHER Administrative Exception $315.00 Variance $1,575.00 Administrative Interpretations $100.00 Pre-application Meetings $250.00 Fee will be deducted from land use application, building permit or commercial permit application fee when application is filed within one year of pre-application meeting ZONING Zoning map amendments (rezone)* $1,650.00 Planned residential development plan $1,575.00+$26.00 per lot Planned residential development modification $525.00 Zoning letter $210.00 *If rezone is combined with other action(s), cost of other action(s)is additional Resolution 13-012 Amending Fee Schedule for 2014 Page 4 of 14 DRAFT Schedule B — Building Fee Payment Plan review fees are collected at the time of application. Such fees may be adjusted during plan review. Overages or under payments will be appropriately adjusted at the time of permit issuance. Plan review fees are separate from and additional to building permit fees. Permit fees and any other unpaid fees are collected prior to issuance of the permit. Fees for outside professional services required during the permit process will be paid by the applicant. Examples of outside professional services include review by contract reviewers, special inspection or construction services, consultant services for special topics, surveying or other services required to determine compliance with applicable codes. Fee Refund Policy. Refunds authorized under this policy apply only to Schedule B. PLAN REVIEW FEES • Plan review fees are non-refundable once any plan review work has been started. • Paid plan review fees will be refunded when an eligible request is received in writing. • As a minimum, a$35.00 administrative fee will be retained. • If the paid plan review fee is less than$35.00,no refund is authorized. • If the paid plan review fee is more than $35.00,the amount for refund will be calculated at the rate of 100%of the paid plan review fee minus $35.00. PERMIT FEES • Permit fees are non-refundable once work authorized by the permit has begun. • Paid permit fees will be refunded when an eligible request is received in writing. • As a minimum,a$35.00 administrative fee will be retained. • If the paid permit fee is less than $35.00,no refund is authorized. • If the paid permit fee is more than $35.00,the refund will be calculated at the rate of 95% of the paid permit fee minus $35.00. For any application taken or permit issued in error, a full refund of fees paid will be made. No portion of the paid fees will be retained. FEES GENERAL Hourly Rate for City Employees $61.00 Overtime rate for City Employees(1.5 times regular rate) $92.00 Investigation fee: Work commenced without required permits Equal to permit fee Replacement of lost permit documents Hourly rate; 1 hour minimum Revisions to plans requested by the applicant or permit holder will be charged the hourly rate with a minimum of one hour. Revised plans submitted in response to reviewer correction letters are not subject to the hourly assessment. Washington State Building Code Council Surcharge (WSBCC) $4.50 per permit WSBCC Surcharge (Multi-Family) $4.50 1st dwelling unit+$2.00 each additional unit Resolution 13-012 Amending Fee Schedule for 2014 Page 5 of 14 DRAFT BUILDING PERMIT: Building permit fees for each project are set by the following fees. The figures below are to be used to determine the building permit fees and plans check fees based on the value of the construction work as stated by the applicant or the value calculated by the Building Official using the latest valuation data published in the Building Safety Journal by the International Code Council,whichever value is greater. Valuations not listed in the Building Safety Journal: Building Type Valuation Per Square Foot Residential garages/storage buildings (wood frame) $19.00 Residential garages(masonry) $22.00 Miscellaneous residential pole buildings $19.00 Residential carports,decks,porches $15.00 Building Permit Fee Calculation Total Valuation Building Permit Fee $1.00 to $25,000.00 $69.25 for first$2,000.00+ $14.00 for each additional$1,000.00(or fraction thereof) Up to and including $25,000.00 $25,001.00 to $50,000.00 $391.25 for first$25,000+ $10.10 for each additional$1,000.00(or fraction thereof) Up to and including $50,000.00 $50,001.00 to $100,000.00 $643.75 for first$50,000.00+ $7.00 for each additional$1,000.00(or fraction thereof) Up to and including $100,000.00 $100,001.00 to $500,000.00 $993.75 for first$100,000+ $5.60 for each additional$1,000.00(or fraction thereof) Up to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,233.75 for first$500,000.00+ $4.75 for each additional$1,000.00(or fraction thereof) Up to and including$1,000,000.00 $1,000,001 and up $5,608.75 for first$1,000,000.00+ $3.15 for each additional$1,000.00(or fraction thereof) Plan Review Fee Calculation %of Building Permit Fee Plans review fee (general) 65% Plans review fee—Group R-3 occupancies (single family less than 7,999 sq ft) 40% Plans review fee—Group R-3 occupancies(single family 8,000 sq ft or more) 65% Plans review fee—Group U occupancies(sheds,barns,et.) 25% Initial Plan Review Fees are capped at$35,000 not including pass-through expenses for outside review as noted in the"Fee Payment"section of this schedule. Resolution 13-012 Amending Fee Schedule for 2014 Page 6 of 14 DRAFT OTHER BUILDING PERMITS: Over-the-Counter Service $61.00 flat fee Demolition Permit Single Family Residence $46.00 flat fee Commercial Buildings $131.00 flat fee Garage or accessory building associated with residence or commercial building $21.00 flat fee Foundation Only: 25%of building permit fee Swimming Pools,over 5,000 gallons $52.00+ plumbing fees Re-roof(no plan review charge unless submitted for review) Based on Project Valuation Change of Use or Occupancy Classification Permit Hourly Towers,elevated tanks, antennas Hourly GRADING PERMIT: 100 cubic yards(cu yd)or less $21.00 101 to 1,000 cubic yards $21.00 for first 100 cu yd. + $7.00 each additional 100 cu yd 1,001 to 10,000 cubic yards $88.00 for first 1,000 cu yd+ $6.00 each additional 1,000 cu yd 10,001 to 100,000 cubic yards $154.00 for first 10,000 cu yd+ $15.00 each additional 10,000 cu yd 100,001 to 200,000 cubic yards $386.00 for first 100,000 cu yd+ $15.00 each additional 100,000 cu yd 200,000 or more cubic yards $528.00 for first 200,000 cu yd+ $15.00 for each additional 200,000 cu yd GRADING PLAN REVIEW FEE: 50 cubic yards or less No Fee 51 to 100 cubic yards $12.00 101 to 1,000 $21.00 1,001 to 10,000 $27.00 10,001 to 100,000 $27.00 for first 100,000 cu yd+ $7.00 each additional 10,000 cu yd 100,001 to 200,000 $104.00 for first 100,000 cu yd+ $6.00 for each additional 100,000 cu yd 200,001 or more $166.00 Land Clearing Only(without earth being moved) $68.00 Paving Permit(greater than 5,000 sq. ft.—new paving only) $263.00 Resolution 13-012 Amending Fee Schedule for 2014 Page 7 of 14 DRAFT MECHANICAL PERMIT: Plan review fees for mechanical permits will be collected at the time of application as noted in the "Fee Payment" section of this schedule. Permit fees will be collected when the permit is issued. If submitted as part of a building permit application, the unit costs are added, but not the "basic" fee for issuing the permit. Mechanical Permit Fees A. BASIC FEES 1. Basic fee for issuing each permit $37.00 2. Basic fee for each supplemental permit $8.00 B. UNIT FEES (in addition to the basic fee) 1. Installation or relocation of Furnaces and suspended heaters a.up to and including 100,000 btu $13.00 b. over 100,000 btu $16.00 2. Duct work system $11.00 3. Heat pump and air conditioner a. 0 to 3 tons $13.00 b. over 3 tons to 15 tons $21.00 c. over 15 tons to 30 tons $26.00 d. over 30 tons to 50 tons $37.00. e. over 50 tons $63.00 4. Gas water heater $11.00 5. Gas piping system $1.00 per outlet 6. Gas log, fireplace, and gas insert installation $11.00 7.Appliance vents installation;relocation;replacement $10.00 each 8. Boilers,compressors, and absorption systems a. 0 to 3 hp- 100,000 btu or less $13.00 b. over 3 to 15 hp- 100,001 to 500,000 btu $21.00 c. over 15-30 hp-500,001 to 1,000,000 btu $26.00 d. over 30 ph- 1,000,001 to 1,750,000 btu $37.00 e. over 50 hp-over 1,750,000 btu $63.00 9.Air Handlers a. each unit up to 10,000 cfm,including ducts $13.00 b. each unit over 10,000 cfm $16.00 10. Evaporative Coolers(other than portable) $11.00 11.Ventilation and Exhausts a. each fan connected to a single duct $11.00 b. each ventilation system $13.00 c. each hood served by mechanical exhaust $13.00 12. Incinerators a.residential installation or relocation $21.00 b. commercial installation or relocation $23.00 13.Unlisted appliances a.under 400,000 btu $52.00 b. 400,000 btu or over $105.00 14. Hood a.Type I $52.00 b.Type II $11.00 15. LP Storage Tank $11.00 16. Wood or Pellet Stove insert $11.00 17. Wood stove system-free standing $26.00 Resolution 13-012 Amending Fee Schedule for 2014 Page 8 of 14 DRAFT PLUMBING PERMIT: Plan review fees for mechanical permits will be collected at the time of application as noted in the "Fee Payment" section of this schedule. Permit fees will be collected when the permit is issued. If submitted as part of a building permit application, the unit costs are added, but not the "basic" fee for issuing the permit. A. BASIC FEES 1. Basic fee for issuing each permit $37.00 2. Basic fee for each supplemental permit $8.00 B. UNIT FEES (in addition to the basic fee) 1. Each plumbing fixture on a trap $6.00 each (includes garbage disposals, dishwashers, backflow device, drainage, hot tubs, built-in water softener, water closets,lavatories, sinks,drains,etc.) 2.Water Heater $6.00 each 3. Industrial waste pretreatment interceptor $16.00 (includes its trap and vent,except kitchen type grease interceptors functioning as fixture traps.) 4. Repair or alteration of water piping,drainage or vent piping $6.00 each fixture 5. Atmospheric type vacuum breaker $6.00 each 6. Backflow protective device other than atmospheric type vacuum breakers $6.00 each 7.Medical gas $6.00 per outlet 8. Interceptors $6.00 each RIGHT-OF-WAY PERMIT: A traffic plan and traffic plan review is required if more than 50% of the width of any street is closed or if a single arterial lane is closed. A minimum plan review fee of $61.00 (hourly rate for city employees) applies to all right-of-way permits that require a traffic plan. If additional staff time is required, it will be charged at the hourly rate. Cate2ory 1.Non-cut obstruction without clean up $73.00 2.Non-cut obstruction with clean up $110.00 3. Pavement cut obstruction,non-winter $168.00 4. Pavement cut obstruction,winter $210.00 5.Approach Permit $52.00 SIGN PERMIT: Sign permits are subject to assessment of planning division review fees as found in Schedule A. Sign Permits are also subject to the assessment of the WSBCC fee as noted in Schedule B "General" section. Signs mounted on buildings $48.00 per sign (flat fee) Sign and pole mounting $68.00 per sign (flat fee) Resolution 13-012 Amending Fee Schedule for 2014 Page 9 of 14 DRAFT Schedule C - Parks and Recreation ADMINISTRATIVE FEES Basic fees to be considered when applying rates Administrative Fee $32.00 Refuse Fee $52.00 AQUATICS Pool admission(age 5 and under) free Pool admission(age older than 5) $1.00 Pool punch pass(25 swims) $20.00 Weekend family discount- 1 child under 13 free with paying adult Swimming Lessons $35.00 Swim Team Fee $45.00 Reservation(less than 50 people) $105.00 per hour** Food fee (less than 50 people,if applicable) $25.00 Reservation(50-100 people) $131.00 per hour** Food fee (50-100 people,if applicable) $52.00 Reservation(101-150 people) $157.00 per hour** Food fee (101-150 people,if applicable) $79.00 **Minimum 2 hours ALCOHOLIC BEVERAGE PERMIT $10.00 CENTERPLACE Conference Center Wing Auditorium $79.00 per hour Auditorium $475.00 per day Auditorium $236.00 per half day Auditorium w/Presentation System $52.00 per hour*** Auditorium w/Presentation System $315.00 per day*** Auditorium w/Presentation System $158.00 per half day*** Auditorium Deposit $52.00 Executive Conference Room $52.00 per hour Executive Conference Room Deposit $52.00 Meeting Room (day and evening use) $42.00 per hour Meeting Room $263.00 per day Large Meeting Room $75.00 per hour Large Meeting Room $225.00 per half day Large Meeting Room $450.00 per 9 hr. day Meeting Room $131.00 per half day Meeting Room Deposit $52.00 Patio Event Package $500.00 per event Portable Sound System $150.00 per event Platinum Package $500.00 per event ***Requires rental of presentation system, see next page Resolution 13-012 Amending Fee Schedule for 2014 Page 10 of 14 DRAFT Great Room Kitchen with dining room rental $105.00 per use. Kitchen Commercial use (2 hour minimum) $52.00 per hour Kitchen deposit $452.00 Multi-use/Banquet Hall $105.00 per hour Multi-use/Banquet Hall $840.00 per 9 hr session Multi-use/Banquet Hall $1,575.00 all day(6 a.m.-1 a.m.) Small Dining Area $52.00 per hour Deposit $210.00 Stage $21.00 per section per day Stage Removal $150.00 Table Settings(linens and tableware) $3.00 per place setting Pipe &Drape rental $100/day Chair Cover rental $3/chair per day Senior Center Wing Lounge with Dance Floor $105.00 per hour Lounge with Dance Floor $850.00 per 6 hours Lounge deposit $210.00 Meeting room(evening use) $42.00 per hour Meeting room (evening use) $131.00 per 4 hr session Meeting room (weekend use) $262.00 per day Meeting room (weekend use) $131.00 per half day Meeting room deposit $52.00 Private Dining Room $52.00 per hour Private dining room deposit $52.00 Wellness Center $105.00 per hour Miscellaneous Cleanup fee $52 to $315.00 per event Host/Hostess(after hours) $16.00 per hour Presentation System *** $262.00 per day (includes projector,podium, DVD/VCR sound system,camera system) Room Setup $26.00 per hour Satellite Video Conferencing $262.00 per hour Sound System $42.00 per day Technical Support $42.00 per hour Television/VCR $79.00 per day Touch Pad Voting System $121.00 base station per day+ $16.00 per keypad per day per hour LCD Projector $25.00 per hour LCD Projector $100.00 per day Coffee Service $25.00 service Linens Only $5.00 per table Wine glass only rental $.50 per glass Children's Birthday Package $175.00 per package Resolution 13-012 Amending Fee Schedule for 2014 Page 11 of 14 DRAFT Business Incentive Rental Policy — The Parks & Recreation Director has the authority to reduce the room rental rate by 1 hr. when the rental meets the following criteria: minimum of 25 participants; utilize a classroom at CenterPlace 8 or more times per calendar year; and use in-house caterer for a meal each reservation. PICNIC SHELTER RESERVATION (For groups fewer than 200 people) Browns(up to five hours) $50.00 Edgecliff(up to five hours) $50.00 Discovery Playground#1 (up to two hours) $35.00 Discovery Playground#2 (up to two hours) $35.00 Greenacres—large (up to five hours) $84.00 Mirabeau Meadows—shelter and stage (up to five hours) $84.00 Mirabeau Springs—shelter and dock(up to two hours) $250.00 Sullivan (up to five hours) $50.00 Terrace View (up to five hours) $84.00 Valley Mission(up to five hours) $84.00 EVENT RESERVATION—include shelter (For groups of 200 or more people) Events include but are not limited to activities such as car shows, tournaments, or high-risk activities. The Parks and Recreation Director will make the final determination. General fee (up to five hours): $157.00 Non-profit applications with proof of 501(c)(3)fee (up to five hours): $84.00 VALLEY MISSION HORSE ARENA Rental is for Fri-Sun $105.00 per weekend EVENT PHOTOS Mirabeau Springs shelter and dock $150.00 per hour BALL FIELD RENTAL/USE $26.00 1st hour+ $15.00 each additional hour REFUNDABLE DAMAGE DEPOSIT Fewer than 200 people $52.00 200 or more people $257.00 SPECIAL EVENTS (See Spokane Valley Municipal Code 5.15) I Application Fee $40.00S5.00 I PROFESSIONAL PHOTOCRAPHY Permit fcc S26.00 annual RECREATION Recreation program fees are set to recover costs as specified in the Parks and Recreation revenue policy. Resolution 13-012 Amending Fee Schedule for 2014 Page 12 of 14 DRAFT Schedule D — Administration COPY FEE Copy of audio tapes,video tapes,DVD,CD's,etc. At Cost Copy of written documents in excess of 6 pages $.15 per page Copy large format documents(24"x 36"or greater) $3.00 per page Hourly rate to transfer scanned records to electronic disc $19.00 per hour A deposit of 10%may be required on public record requests NSF Check return fee $26.00 Schedule E — Other Fees BUSINESS REGISTRATION Business Registration $13.00 annual Nonprofit Registration $3.00 annual Late Business Registration Fee: (charged in addition to the business registration fee) (SVMC 5.05.050) Failure to pay the registration fee by the applicable date shall result in a late fee of 50% of the annual registration fee. Failure to pay the annual fee may result in non-issuance of a Washington State license, as determined by the Washington State Department of Licensing. Adult Entertainment Establishment License,Live Adult Entertainment $1,575.00 Establishment License,Adult Arcade $1,575.00 Adult Arcade Device License $157.00 Manager License $157.00 Entertainer License $157.00 Late Adult Entertainment License Fee(charged in addition to the license fee) 7 to 30 calendar days past due 25% of license fee 31 to 60 calendar days past due 50% of license fee 61 and more calendar days past due 75% of license fee Appeal of Administrative Determination—Adult Entertainment License Adult Entertainment License denial,suspension or revocation pursuant to SVMC 5.10 $1,050.00 TOW OPERATOR REGISTRATION FEE $105.00 annual OVERSIZED LOAD PERMIT FEE $26.00 STORMWATER UTILITY CHARGE ON DEVELOPED PARCELS: Each single-family unit $21.00 annual All other properties each $21.00 per 3,160 sq. ft impervious surface Resolution 13-012 Amending Fee Schedule for 2014 Page 13 of 14 DRAFT Schedule F — Police Fees Alarm system registration Residential alarm systems $25.00 annual Commercial alarm systems $35.00 annual If the alarm site has no false alarms during the registration year,the following year's registration fee will be reduced to $15.00 per year for residential,and$25.00 per year for commercial.] Discounted alarm registration fees The annual registration fees and false alarm cost recovery fees are reduced by 50% for eligible citizens. To qualify for the fee reduction,an eligible person a.has a gross annual income of less than$19,100 for a one-person household or b.has a gross annual income of less than $21,850 for households of two or more persons or c. is substantially disabled, meaning that the person has a physical or mental impairment which substantially limits one or more major life activities or functions, such as caring for oneself, performing manual tasks such as walking, seeing,hearing, speaking,breathing and learning. Appeal regarding a false alarm $25.00 Service fees for response to a false alarm: Residential false alarm incident $85.00 per incident Commercial false alarm incident $165.00 per incident Resolution 13-012 Amending Fee Schedule for 2014 Page 14 of 14 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 10, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Allocation of Lodging Tax Funds GOVERNING LEGISLATION: State Law PREVIOUS COUNCIL ACTION TAKEN: Thus far in 2013 the Council has been presented with information pertaining to lodging tax on six separate occasions: • February 26, 2013—Admin Report at the workshop and discussion about how to develop a formal and repeatable process to allocate lodging taxes. • May 28, 2013— Information Report providing an update regarding Washington State Legislature changes to lodging tax through the adoption of ESHB 1253. • June 11, 2013—Admin Report providing an update regarding Washington State Legislature changes to lodging tax through the adoption of ESHB 1253. • August 13, 2013—Admin Report discussing establishment of Council goals and priorities for lodging taxes. • August 27, 2013—Admin Report with Council discussion and consensus on establishing goals and priorities for lodging taxes. • October 29, 2013—Admin Report communicating to Council the results of the Lodging Tax Advisory Committee's October 16 meeting. BACKGROUND: In 2003 the City implemented a 2% hotel/motel tax, the proceeds of which are used to promote conventions and tourist travel to our City. The organizations to which the tax proceeds are distributed are ultimately determined by the City Council who receives a recommendation from the Lodging Tax Advisory Committee. The Advisory Committee is comprised of five members who are appointed by the City Council and the Committee membership must include: • At least two representatives of businesses that are required to collect the tax, • At least two people who are involved in activities that are authorized to be funded by the tax, and • One elected city official who serves as chairperson of the Committee The Advisory Committee makes its recommendations based upon a combination of written application materials and a presentation that is made to them by each applicant, On October 16, 2013, the Lodging Tax Advisory Committee met to consider application materials and presentations from applicants for a portion of the City's 2% hotel/motel tax receipts which are estimated to be $490,000 in 2014. Presentations were made by the Visit Spokane, Evergreen Regional Volleyball Court Expansion, Spokane County Fair and Expo, Valleyfest, Spokane Sports Commission, Spokane Valley Heritage Museum, Friends of the Centennial Trail, Liberty Lake Rotary Club and the HUB Sports Center. 11SV-FS2tUserslmca lhounlBudgets120141Lodging Tax12013 12 10 RCA Admin Rprf on LTAC mtg.docx Following applicant presentations the Committee discussed both the merits of making particular awards to various applicants and how they felt revenues should be allocated. Ultimately, by unanimous motion, the Committee recommended the following awards be advanced to the City Council for consideration: LTAC Amount Award Applicant Requested Recommendation 1) Visit Spokane 280,000 247,000 2) Evergreen Regional Volleyball Court Expansion 7,500 7,300 3) Spokane Cnty Fair& Expo-marketing 30,000 28,000 4) Spokane Cnty Fair& Expo-conference facility 12,000 4,000 5) Spokane Cnty Fair& Expo- interim marketing 8,000 7,800 6) Valleyfest 50,000 20,000 7) Spokane Sports Commission 200,000 183,800 8) Spokane Valley Heritage Museum 20,000 13,100 9) Friends of the Centennial Trail 6,600 0 10) Liberty Lake Rotary Club 5,000 0 11) HUB Sports Center 40,000 36,000 659,100 547,000 Noteworthy here is that some organizations partake of both the Outside Agency and Lodging Tax funding and at the conclusion of the 2014 Outside Agency funding process on September 24, 2013, Council awarded the following amounts to agencies that have also applied for lodging tax proceeds: • $24,429 to Valleyfest • $2,171 to the Museum OPTIONS: The City Council may only approve candidates and the recommended amounts from the list provided by the Lodging Tax Advisory Committee. The City Council may choose to make awards to all, some, or none of the recommended candidates in the amounts recommended by the Lodging Tax Advisory Committee. RECOMMENDED ACTION OR MOTION: I move to make the following allocation of Lodging Tax Funds for calendar year 2014: BUDGET/FINANCIAL IMPACTS: The 2014 Proposed Budget includes total revenues of $490,300 including $490,000 of lodging taxes. Total expenditures are budgeted at $577,000 including $30,000 to offset advertising at CenterPlace and up to $547,000 to be allocated through this award process. Total expenditures are expected to exceed total revenues by $86,700 and this will be offset through the use of a portion of the fund balance. The fund balance at the conclusion of 2014 is expected to be $100,072 which should be adequate to cover cash flow needs. IISV-FS2IUserslmcalhouniBudgets12014ILodging Tax12013 12 10 RCA Admin Rprf on LTAC mtg.docx STAFF CONTACT: Mark Calhoun ATTACHMENTS: • Minutes of October 16, 2013, Lodging Tax Advisory Committee meeting. • Chart reflecting a history of hotel/motel tax receipts from January 2004 through October 2013. • Fund #105 -- Hotel/Motel Tax— history of revenues and expenditures— 2009 through 2014. • Separately distributed binder titled "Lodging Tax Grant 2014" that was also utilized by the Lodging Tax Advisory Committee at their October 16, 2013 meeting. 11SV-FS21UserslmealhounlBudgets120141Lodging Tax12013 12 10 RCA Admin Rprt on LTAC mtg.docx MINUTES Spokane Valley Lodging Tax Advisory Committee Wednesday, October 16,2013, 8:30 a.m. Spokane Valley Council Chambers 11707 E. Sprague Avenue, Spokane Valley,Wa. 99206 Attendance: Lodging Tax Advisory Committee Members: Staff. Chair: Councilmember Ben Wick Mark Calhoun, Finance Director Member Herman Meier, Spokane Valley Heritage Museum Erik Lamb, Deputy City Attorney Member Keith Backsen, Visit Spokane Sarah Farr,Accounting Tech Assistant Member Jeff Fiman, Sterling Hospitality/Quality Inn Chris Bainbridge, City Clerk Member Lee Cameron, Mirabeau Park Hotel At 8:30 a.m., the meeting was called to order by Lodging Tax Advisory Committee Chair and City Councilmember Ben Wick. After welcoming everyone to the meeting, Chair Wick explained that the progression of today's meeting includes presentations,followed by question and answer opportunity from the Committee Members to those presenting, and that there will be no public comments today. Mr. Wick also noted that in checking with the legal department, there are no conflict of interest issues among Committee members. Chair Wick said that this matter will come as an administrative report before the City Council November 29, 2013, and a motion will be made at the December 10 Council meeting to allocate funding, at which time there will be opportunity for public comment. Committee members then introduced themselves. City Finance Director Mark Calhoun gave a brief overview of some of the legislative changes this year; and said two of the primary changes are (1) previously allowed, but no longer allowed and now eliminated is the use of lodging tax revenues to fund capital expenditures of tourism-related facilities owned or operated by non-profit organizations; and (2) tourism marketing was specifically added as an allowable use. Mr. Calhoun noted the Council established goals and priorities for the use of lodging tax revenue, and he briefly went over those goals as included on his October 10, 2013 Memorandum, included in the committee packet. Mr. Calhoun also talked about the included bar chart showing monthly lodging tax receipts from January 2004 through the present, which he explained gives a sense of how these funds have been coming in over the years; and he noted revenues were strong in 2012 and a little stronger in 2013; he also discussed the City fund 105 and the chart showing the revenues, expenditures and changes in that fund balance throughout the City's various budgets, and in the anticipated 2014 budget. Mr. Calhoun said $490,300 in revenues is expected in 2014, and he showed on that chart, the $30,000 set-aside amount for tourism promotion to CenterPlace. Mr. Calhoun said in looking at the figures, it appears we will over spend but we will actually be using some of the funds in the cash flow reserves. The charts with the yellow columns were discussed next and Mr. Calhoun said once today's presentations are completed, he will ask Committee members to fill in their recommended award and turn the sheet in to Mr. Calhoun, that he will calculate averages, and prior to the end of today's meeting, will ask for a specific motion for specific awards, which will then be forwarded to Council October 29 as an administrative report, and then to Council at their December 10 meeting for fmal determination of funding allocations. The reason for the delay between now and December 10,Mr. Calhoun explained, is that state Iaw requires a 45 day wait from the date of determination to the award. Mr. Calhoun again mentioned the $30,000 set-aside for CenterPlace, and said it has been determined that if there were a change in use, CenterPlace would also need a recommendation from this committee; and explained that the $30,000 represents an amount taken historically over several years, and said in past LTAC Meeting Minutes of October 16,2013 Page 1 of 8 years, it had been as much as $90,000;but more recently was $30,000, and based on that explanation, Mr. Cameron said he is "ok" with having this stay as historically allocated. There were no objections from other Committee members in that regard. Deputy City Attorney Lamb added that this committee's award recommendation will be coming to Council, and under the new law, Council can only approve or disapprove the recommendation, and said this committee must present as a collective group, specific recommendations for funding. Applicant Presentations 1 —Visit Spokane -Cheryl Kilday,President& CEO Ms. Cheryl Kilday highlighted some of the items in her application; said they want to make sure they are generating leads for group travel such as conventions, and to people who are influencing people to travel; and that all those different market segments of audiences are the ones they want to reach on the City's behalf; said she wants to continue working with the City Staff to promote key features for developing deliverables, such as figuring out how best to market the City's developed app. Ms. Kilday also said she wanted to make sure the committee is aware that Visit Spokane will be launching a mobile visitor center and will be moving out of their current space and into River Park Square; she mentioned the possibility of having a kiosk in the Valley Mall. She said Visit Spokane is working to make sure Spokane Valley's presence is highly visible on Visit Spokane's website; and said they are still working on those elements. Concerning economic impacts and visitor spending, as noted in the packet material, Ms. Kilday said they are responsible to help generate those in Spokane Valley; and said their numbers in Spokane County have been significant, and. County-wide, according to 2012 Dean Runyan report, visitors spent over $870 million; she spoke of room night occupancy in Spokane Valley and said Visit Spokane's influence resulted in an estimated $42,361 in visitor expenditures. Ms. Kilday referenced her October 15, 2013 letter which she distributed to committee members, which explains about Visit Spokane and the Spokane Sports Commission working together to enter into a long-term funding agreement of three to five years, and which letter encourages the Committee to consider funding support for multiple years; said with the two agencies together, the calculated the average funds received from the City of Spokane Valley equates to about 75% of the lodging tax funds. Brief questions and answers included mention of social medial outreach; regional on-line advertising, Facebook, etc. to help build attendance at events. Chair Wick brought up the compression/ripple effect and how that might change with the new downtown hotel.Ms. Kilday said compression is real,but that is not what their application is based on; she said their application is based on what they are doing specifically in the Valley and said the hotel opening won't likely occur until July 2015; and again said they are not applying for funding based on compression. Chair Wick asked if photo opportunities were included in the allocation and Ms. Kilday said they will work with the City on the kind of images to capture, and said they are already working with members from cur planning department. Mr. Fiman noted that the request is $100,000 greater than last year and he asked what Ms. Kilday feels that will be used for the greatest impact. Ms. Kilday said things such as retail, leisure travel, group sales are all a part of that effort; she said that last year they didn't get as much as they requested, and feels leisure travel remains strong;that 2013 was a slow and weak convention year, and said she feels Spokane Valley needs that leisure push. 2—Evergreen Regional Volleyball Court Expansion Evergreen Region Office Manager Lindsay Walter explained that their request is to expand the Browne's Park Sand Volleyball Court; she said the Evergreen Region Volleyball Association is affiliated with USA Volleyball, and is one of the largest geographic regions within USA Volleyball and that they are most known for their junior club activities, although they do a lot of adult activities as well. She explained that the next closest sand volleyball courts are in Seattle;that they are looking to expand the Browne's facility to accommodate more teams and to draw teams from Montana,the Tri-Cities, and other areas for regional tournaments; that they are working with Spokane Valley in developing the master plan and to start the LTAC Meeting Minutes of October 16,2013 Page 2 of 8 planning process for the facility to see how it could be structured and where to put the courts. She mentioned they have also worked with the Sports Commission. Sports Commission representative Paul Christiansen said he helped build the Browne's Park facility and is a former player; and feels people would travel here to use the facility. Question and answers included marketing efforts question with comment from Eric Sawyer of the Sports Commission who indicated he would address that during his presentation. There was a question about anticipated number of teams coming and Ms. Walter explained that the number would depend on the number of events; adding that the junior teams of course bring in family members that contributed to booked hotel nights. Concerning a timeline for the facility to be built, Ms. Walter said she has been working with the City of Spokane Valley and said they hope to get the funds to start the process to develop the master plan, and would anticipate construction beginning spring 2014; and said they could start seeing hotel rooms booked in 2014 if the facility is ready by summer 2014. Finance Director Calhoun stated that $40,000 is included in our City's budget hi the park capital fund for that construction of courts, and once appropriated, it would be able to be used, working with Mr. Stone and Mr. Jackson, to determine exactly where, when and how. Chair Wick asked about how this group would report the necessary data to the state, such as number of nights generated, and said the numbers were not in the application. Ms. Walker replied that it is difficult to estimate now as there is a limit on how many teams can get in, making it difficult as well to determine how many more teams would be able to participate. Mr. Calhoun noted that one of the significant changes in the law requires applicants to provide this information at the point of application, and to report actual numbers later. Regarding the requirements to have estimates, Chair Wick asked Ms.Walker about their best guess,to which she replied this year they had 16 teams and each tournament has about four teams coming from Montana or the Tri- Cities; she said they did not ask those participants if they had a hotel room and said it would be difficult to determine as some stay with family and friends. Her assistant Paul Christiansen said he estimates 48 teams; plus doubles, and that they tend to share four people to a room. Mr. Fiman asked if 50 room nights is a close estimate, and Ms. Walker said there would not be that many. Mr. Meier asked if the funding request is just for planning and Ms.Walker and Mr. Christiansen concurred that it is. 3 —Spokane County Fair&Expo Center—Interstate Fair Marketing Ms. Erin Gurtel, Fair & Expo Center Marketing/Sales Manager gave a recap of this year's fair and said they had record breaking attendance at the concerts; said she seeks funding to continue to enhance the Fair attractions; that in the last five years they have built on the Fair, and she estimated exhibitors put about 1,000 room nights in the community; said the band Herman's Hermits and others had fan club groups adding to the overnight stays; said they are asking for funds to buy more media and to attract people from further away. Ms. Gurtel said she is the only marketer for the fair; and in response to how funds were used last year, she said the majority of funds were for entertainment and marketing in the outlaying areas. She was also asked about growth over the years, and Ms. Gurtel said based on individual and food vendor revenues, they estimate about a 5% increase each year. Mr. Fiman said he has seen an increase in room nights over the years as well. 4—Spokane County Fair&Expo Center—Expo Conference Facility Ms. Gurtel said this request is to enhance the amenities in the existing conference room, which is about 3,000 square feet; said that room is very "bare-bones" but gets used on a regular basis, and they are working with a sponsor to get it carpeted as it is just concrete now; and said they are requesting a ceiling- mounted projector with drop down screens; and said they would be saving money by working with a County component. She added the room is used for seminars by such national companies as Sears and Toyota; and having these amenities would afford more opportunities to hold mid-week events. In response to a question about the current use, Ms. GurteI said the room is used about 40 times a year, and feels with the enhancements,they could add another 20 activities annually. LTAC Meeting Minutes of October 16,2013 Page 3 of 8 5—Spokane County Fair&Expo Center—Interim Events Marketing for 2014 Ms. Gurtel explained that the purpose of this request is to help market interim events; that they had an opportunity in the past when they helped with the Good Guys events; said these events are a huge economic impact to the community and she is excited to have a venue to help enhance ad efforts. For 2013, she explained they used about $4,000 to help advertising, and said they are the only community doing that; said she sees a lot of growth in the interim events with people coming from outside the region, and they want to get the word out about what's happening in the facility; said people come to day events like the Custer Craft Show and while there, make a day of it while in the community. A question from Chair Wick brought clarification from Ms. Gurtel that they seek $8,000 for this effort, and said they are looking into the idea of conducting an economic impact study as they don't think they are giving themselves enough credit for generating room nights. 6--Valleyfest Valleyfest Executive Director Peggy Doering thanked the Board for the opportunity to request funding for the 2014 Valleyfest event; said next year Valleyfest will turn 25; she mentioned some of the past funding over the last ten years since Spokane Valley's incorporation, and said this year request of$50,000 is 10% of the projected grant to promote Valleyfest. Ms. Doering also explained that this year they partnered with the Spokane Valley cyclists and drew over 277 registered cyclists from the region, with about 7.5% from out of the area or over 50 miles away, and said they anticipate that would occur again in 2014. She said they also had their first Triathlon with 60 registered participants; she mentioned other new events including the walk for Downs Syndrome with 520 registrations; and said they now have three recreational events, with the 5 and 10k run having 21% participants from out of town; she said they had over 200 vendors at this year's festival. Board Member Stephanie Hughes mentioned this year's sponsors were local, regional and national, and she read the list of those companies. Valleyfest Board President Rick Wilhite explained that they had an economic survey conducted last year in a collaborative effort with Mr. Larry Davis and Eastern Washington University School of Business; and Ms. Doering said they used several methodologies and estimated attendance this year was a little less than the previous year's attendance of over 30,000, adding that the previous year's weather was better; said based on volume of 30,000 attendees at Valleyfest and mean spending for out-of-town tourists at $188, that means about 2,820 people travelled more than 50 miles to attend so that 2,820 would on average, spend $188 each on lodging and food during their stay, and applying the economic multiplier of 1.3, which is the effect of the money continued to be spent in the area, that means over $600,000 total economic impact originating from tourists visiting from 50+miles; all as contained in her packet material. She added that when local and day trip visitors are included, the economic impact jumps to nearly $1.5 million, and said she feels the data supports the amount of the requested funds. Mr. Cameron asked how much the City of Spokane Valley funded them through the economic development grant; and Ms. Doering replied Valleyfest received $24,000 for 2014. Mr. Cameron said he struggled with some of the analysis of the survey; said their hotel carefully tracks guests and they had none associated with Valleyfest, for ten years in a row. Ms. Doering responded that she believes his hotel accounted for approximately ten rooms this year; she said the Shriners informed her they stayed in Mr. Cameron's hotel and said the Shriners were the grand marshals of the parade; but they were also in town as part of their original contract, so if his guests where members of the Shriners, they might not have indicated they were also here as grand marshals for the parade. Mr. Cameron countered that his motel offers a special rate in order to identify those who stay for Valleyfest, and said he is not able to state that the numbers substantiate the figures indicated by the survey; and added he is pleased to see the event growing with sponsorships, but struggles with the room night calculation. Ms. Doering mentioned there were problems with the Visit Spokane site and said she will meet with them about that, adding that all hotels were listed on the Valleyfest website. Mr. Firnan said neither the Quality Inn nor the Holiday Inn Express had any guests for the entire Valleyfest weekend as the guests were asked their purpose in LTAC Meeting Minutes of October 16,2013 Page 4 of 8 coming to town, and he said no one said it was to attend Valleyfest, even though he had a special rate for those attending for that purpose; said he supports the community event but questions if this generates the amount of room nights they need and expressed his concern about return on investment. Ms. Doering said it was for these reasons that they asked for Eastern Washington University's analysis through an economic development study; said the subtitles look at the hotel side as well as the economic development side; that the grant application adheres to Council's goals in supporting festivals with its accompanying shopping and dining; she said the Valley Mall was a sponsor this year and they saw an increase in sales and dining, which are some of the combination factors; said the scope of work includes the goal to expand to other areas and said Lewiston area saw an increase in ads. Mr. Backsen mentioned that they too have been tracking room nights and found 25 room nights through the housing system tied to the Downs Syndrome last year;but this year saw only six rooms. Ms.Doering said her Board has not had an opportunity to re-cap meetings they have held in the past; however, last year they evaluated the goals to determine what could be added to attract people and determined a marathon as a possibility; she said she can see potential growth if they are able to advertise earlier to specific target areas; and in looking at the Council goals and objectives and at what group of people are missing, they have determined there are lots of potential activities for young families, but need to attract more in the age group of 10-15,which of course she explained, would be coming with parents and other family members, and said she and her Board are always open to ideas. 7—Spokane Sports Commission Mr. Eric Sawyer said they have changed their name to "Spokane Sports Commission" and removed the "regional" from the name; said they have attributed growth to a lot of support; said they would like to focus on making sure events specifically occur in the Valley,but said there are not a lot of sports facilities within the City Iimits, adding that he realizes there is some influence with Plantes Ferry and the HUB. Mr. Sawyer said 24,000 hotel stays occurred this year as a result of sports activities, which he said brings about 13,000 visitors into the Valley, and said those are the numbers they can track and the figures do not include the fan base. Mr. Sawyer said he sees the nationwide growth as a result of the sports traveler; said their job is to get their piece of that, and to work to grow sports in the Valley, but said it comes down to facilities. He said they had several historic and successful events like the Eric Anderson memorial cross- country event with over 2,000 runners compared with the first year of that event with over 200 runners; said their long-term strategy is to create more events and said there is a need to invest in sports facilities, and that our area needs to catch up with cities like Yakima and the Tri-Cities, and the challenge is how to pay for the events; said he is working with the County to introduce legislation next year to identify some funding resources to put back into our community to improve facilities, including the sand volleyball facilities. Mr. Meier asked about the City of Spokane only giving $40,000 where as we gave $150,000; and Mr. Sawyer said they collect about $200,000 of lodging tax from the Public Facilities District, Concerning multi-year funding, Mr. Sawyer said they are making multi-year commitments with funds they don't have, and feels it would be appropriate to have a percentage of funds, perhaps 30% designated for those future commitments. At 10:20 a.m.,Mr. Wick called for a ten-minute break. The meeting reconvened at 10:30 .a.m. 8—Spokane Valley Heritage Museum Museum Director Jayne Singleton explained that the museum has served the community and tourism for over nine years;that they are well established, have annual events, and in 2012 generated 61 room nights. She said everything they do is a captured event since they have a gated entry point and conduct surveys on visitors to indicate where their visitors are from and where they are staying; she said they have exhibits like the civil war and the Titanic to attract a broad range of people.Ms. Singleton said they plan to have a Smithsonian exhibit in the future; said the Travel Riders Association contacted her last week and are planning a visit this year; and said the museum's goal is to continue to market to TV, radio and newsprint outside this area. Mr. Bill Zimmer, Board Member and museum volunteer, said the visitor sign-in log LTAC Meeting Minutes of October 16,2013 Page 5 of 8 from 2012 showed visitors from 23 different states and several different countries; and many times when people visit the museum,they ask about other tourist attractions in the area. Ms. Singleton added that the museum was just informed they have been selected to be recognized for their contribution to the community and will receive that recognition at the next Council meeting. In response to a question from Mr. Meier, Ms. Singleton said the numbers in the application are actual numbers for 2012 and 2013 and not estimates, but of course the 2014 numbers are projections based on previous data. Ms. Singleton also mentioned they are going to add another building to go behind the current museum. 9—Friends of the Centennial Trail Executive Director Loreen McFaul explained that she just started her position in January, replacing Kay Turner; said that when she started in January she was surprised with the tourism piece of the trail which was really catching up in the winter; and which kept her busy over the summer; she said they have included the sale of maps on their website and around the region; that the river map is the only official map that exists for the trail and they charge $5.00 for this map; she said the Board was futuristic in their thoughts in charging for the map as the goal is to be very green, and they charge for the maps because they don't want to see them simply thrown away, but the goal is to have them kept as a reference and guide, and she distributed a map to each committee member.Ms. McFauI said this map version is already out dated as the Kendall Yards is now a solid red line; she said she would like to see these maps mailed around the country, and that they have determined people are coming early and staying a day late; and said people seek out the trial when visiting our region. Ms. McFaul said this trail is above par and is an amazing trail with contours following the river; said it is a huge recreational player with a potential $30 million regional economic pact; said about 5 to 8% of users are commuting to and from work by bike or foot; and said they are already encouraging people to come early; that there is an opportunity to highlight partner hotels, restaurants, retailers etc. on the map in order to enhance marketing of leisure travel and further seize an opportunity already existing; said they need some seed money to get this started, and she added she is the only employee of Centennial Trail. Mr. Cameron asked her how Visit Spokane works in her plans for a partnership; and Ms. McFaul said the partnership includes trying to enhance what already exists; she said no hotels have been contacted; that Visit Spokane makes a charitable contribution to their program; that she sees her present request as a one-year request as she hopes to launch partnerships; that once she gets the graphic design and marketing pieces together, said she feels the project will be self- generating; and said she plans to tie this to the bike swap and to harness her efforts with the local cycling community; adding that the website was just launched this summer. 10—Liberty Lake Rotary Club Ms. Mandy Desgrosellier, Ride Event chair, explained that the project of the "In Motion Bike Ride" or RIM Ride, is a fundraising bike ride project which includes a family fun ride and competitive bike ride, with five route options; said the Rotary Club came up with maps based on other groups; that in 2011 they had 97 participants; that the planning started in July and the event held in September; and that the second year they had 197 participants, and this year had 347; said the goal is to raise money and improve areas; and that they choose the September 14 date as it doesn't conflict with other events; and said this year's ride included 45 riders who traveled more than 30 miles to come to the event; that the event starts early Sunday morning so most people would come the night before. Mr. Cameron asked if they are projecting 25 rooms and how do they track the room use; and Ms. Desgrosellier responded that they mention in their brochure, two Valley Hotels and two Liberty Lake hotels; that they had surveys after the rides and the numbers in the application are projections based on a percentage of growth. In response to a committee question, she said she has applied for funding to Liberty Lake as well. 11 —HUB Sports Center HUB Executive Director Phil Champlin said that sports have a positive impact on the youth and on the community; he spoke about the HUB's estimated 65% growth over the last three years; said overnight stay events in 2010 were 15; and this year were 32; said these requested funds would be used to attract LTAC Meeting Minutes of October 16,2013 Page 6 of 8 events to the facility, and for the marketing and operations of those events; said the events range from national sports tournaments to local youth events drawing participants from the greater Spokane and Coeur d'Alene areas — like AAU Basketball tournaments; said they were able to host a gymnastic bid; that in 2013 they had eight new events; and since 2012 have started building their own events; and said they have a great reputation for putting on these events;that eleven rooms were generated in 2012, and 37 in 2013; and said they have a wide range of ages attend their events, from 93 to 13; with people from Canada, Alaska, and the Tri-Cities. Mr. Champlin said the funds will help market the local events to regional events. Chair Wick asked about the large amount of their budget used for operations, and Mr. Champlin said some of their operations are used to help subsidize other groups in bringing their tournaments to the HUB. Lodging Tax Advisory Committee members develop funding recommendations— Chair Wick asked committee members to write their individual recommendations on the supplied sheet, and to hand the completed sheet to Mr. Calhoun, who would then show the figures on the spreadsheet on the screens. There was some discussion about the process and averages, and Chair Wick said the committee must come up with a collective recommendation per applicant, which will ultimately be given to Council; and that Council can either accept or reject the recommendations. There was some discussion about the rationale of accepting the average recommendation for each applicant, and the Committee members decided to first agree with those recommendations which were very close or similar in amounts, and then move forward from there, such as recommendations for the HUB, Volleyball Court, and Fair & Expo marketing and interim marketing; and the Committee also agreed with the $183,800 for the Sports Commission. It was also determined that this Committee will meet again later to discuss the multi-year funding idea. Chair Wick said he feels the Fair & Expo conference facility is a place which can help develop our assets; that the Friends of the Centennial Trail will have a difficult time tracking data; and that he prefers Liberty Lake assist the Rotary club and that be promoted through Liberty Lake. Committee members agreed. The bulk of the remainder of the discussion concerned Valleyfest. Arguing in favor of funding Valleyfest, Mr. Meier said the Council's focus is not just room nights but includes special events and festivals; that the other agencies have been funded since 2004 and the fund has grown every year so the amount is not affected by smaller room nights; said the smaller agencies provide some hotel stays but also shopping and dining; and said Visit Spokane's largest percentage was in dining and not room nights; and said this Committee should consider what Council wants so as not to end up in an impasse. Mr. Cameron said he strongly disagreed; said he was involved in the legislature and although he didn't get what he wanted,the current legislature is what was agreed to; said part of the regulations are reporting requirements to report the place or business residence staying overnight or coming 50 miles or more; said it is all measuring criteria tied in some way to overnight stays; said they lost the tourism office but feels there is a very strong visitor organization like Visit Spokane which is vital to getting room business; and said if more room nights can be generated, the tax could go away; and said he feels the strongest consideration should be given to how to re-generate the funds; said the lodging community is very supportive of Valleyfest, but feels we can't spend a quarter million dollars for less than 24 room nights and expect to keep generating funds as it will just"go broke." Mr. Cameron said if the City agrees about how important Valleyfest is, this committee could recommend Council carve out a stable budget item for Valleyfest,and phase it down over five years or so. Chair Wick replied that the City budget does not have the flexibility for such funding and Council has taken the policy of not having a line item for external purposes; said the 2014 budget is within $500 of being in the black or red and it doesn't have leeway; and if it were added to the City's budget, it would LTAC Meeting Minutes of October 16,2013 Page 7 of 8 open the door for other agencies to issue similar requests. Chair Wick said that we get sales tax from shopping and dining, and the legislature only gives us the rebate of 2%from hotel rooms;but realizes we must also take other factors into consideration. Mr. Cameron countered that people living locally don't spend as much as overnight guests and has seen cities making poor funding decisions by not funding lodging, and that the City would benefit more if all it did was put heads in beds.Mr.Fiman said he agreed with Mr. Cameron; that taxes are generated from more than just hotels but if you don't have the tax generated from those hotels,we will see a decrease in revenues and less of a return on investment; and the bottom line is, there is a need to generate more revenue and that is done with more heads in beds. Chair Wick said he realizes there is a need for some compromise. Mr. Backsen agreed with the need to find balance and said he feels each item/applicant should be kept open.Mr. Cameron said as a compromise, he would agree to fund$15,000 to Valleyfest. Mr.Fiman questioned the dates of Valleyfest as being the best dates since people have travelled all summer, and by mid-September, are getting their children settled in school, and said he feels August is the biggest month for tourism. There was other discussion of moving some of the amounts from one organization to another with the final results as noted in the motion below. Lodging Tax Advisory Committee member discussion and award recommendations It was moved by Mr. Cameron, seconded and unanimously agreed to recommend the following as the award allocations to be forwarded to City Council: Visit Spokane $247,000 Regional Volleyball Court Expansion 8 7,300 Spokane Fair&Expo—marketing $28,000 Spokane Fair&Expo—Conference Facility $ 4,000 Spokane Fair&Expo—Interim marketing $ 7,800 Valleyfest $20,000 Spokane Sports Commission $183,800 Valley Heritage Museum $ 13,100 Friends of Centennial Trail $ 0 Liberty Lake Rotary Club $ 0 HUB Sports Center $ 36,000_ Total Allocations: $547,000 Committee members agreed that an additional committee meeting can be scheduled later to discuss multi- year funding. It was moved by Mr. Meier, seconded and unanimously agreed to adjourn. The meeting adjourned at 12:36 p.m. Chris Bainbridge, City Clerk LTAC Meeting Minutes of October 16,2013 Page 8 of 8 crry OF SPOKANE VALLEY,WA Hotel/Motel Tax Receipts through- October Actual for the years 2004 through 2013 1 11SV-FS21Users\mcalhounlTax Revenue\Lodging Tax120131105 hotel motel tax 2013 2004 I 2005 2006 I 2007 2008 - f 2009 January 16,993.58 20,691.03 20,653.49 February 18,161.04 19,976.81 20,946.09 March 18,182.01 22,828.15 24,308.48 April 26,897.82 29,748.41 34,371.82 May 16,440.37 29,017.66 32,522.06 June 53,284.01 35,330.35 34,256.71 July 42,120.26 43,841.82 49,744.62 August 43,649.84 46,852.10 45,916.16 September 39,390.66 46,746.18 50,126.53 October 33,004.62 34,966.85 38,674.17 25,137.92 25,310.66 29,190.35 37,950.53 31,371.01 36,267.07 56,281.99 51,120.70 57,260.34 43,969.74 28,946.96 24,623.06 27,509.99 40,406.02 36,828.53 46,659.88 50,421.37 50,818.35 60,711.89 38,290.46 23,280.21 23,283.95 25,272.02 36,253.63 32,588.80 40,414.59 43,950.26 50,146.56 50,817.62 36,784.36 2010 I 2011 I 2012 f 2013 1 22,706.96 23,416.94 24,232.35 39,463.49 34,683.32 39,935.36 47,385.18 54,922.99 59,418.96 41.272.35 22,212.21 22,792.14 24,611.28 38,230.49 33,790.69 41,403.41 49,311.97 57,451.68 58,908.16 39,028.08 21,442.32 21,548.82 25,654.64 52,130.37 37,478.44 43,970.70 52,818.60 57,229.23 64,298.70 43,698.90 24,184.84 25,974.98 27,738.65 40,979.25 40,560.41 47,850.15 56,157.26 63,816.45 70,794.09 43,835.57 Total Collections 308,124.21 329,999.36 351,520.13 393,860.31 405,216.51 362,792.00 387,437.90 387,740.11 420,270.72 441,891.65 November 32,176.61 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 37,339.36 39,301.22 0.00 December 23,142.70 31,740.18 29,147.15 31,377.41 26290.11 27,131.43 26,776.84 32,523.19 30,432.13 0.00 Total Collections 363,443.52 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 457,602.66 490,004.07 441,891.65 Budget Estimate 380,000.00 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.00 430,000.00 490,000.00 Actual over(under)budg (16.556.48) (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (22,397.34) 60,004.07 (48,108.35) Total actual collections as a%of total budget 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 118.04% 95.33% 113.95% nla %change in annual total collected 41.34% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% 2.02% 7.08% n/a %of budget collected through October 81.09% 75.54% 100.43% 98.47% 101.30% 70.86% 101.96% 80.78% 97.74% 90.18% %of actual total collected through October 84.78% 85.09% 84.28% 85.33% 86.75% 85.57% 86.38% 84.73% 85.77% n/a Chart Reflecting History of Collections through the Month of October 12/2/2013 2013 to 2012 Difference $ 2,743 12.79% 4,426 20.54% 2,084 8.12% (11,151) (21.39%) 3,082 8.22% 3,879 8.82% 3,339 6,32% 6,587 11.51% 6,495 10.10% 137 0.31% 21,621 5.14% 500,000.00 450,000.00 400,000.00 :_ i October -- , 50,000.00 350,000.00 September 300,000.00 4 "' 7.August 250,000.00 200,000.00 - -July -June May 150,000.00 ■April 100,000.00 !`' i I _ I 1.1 March 50,000.00 ■February 0.00 . ■lanuary 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Page 20 \\SV-FS2\Users\mcalhoun\Budgets\2014\105 Rev and exp CITY OF SPOKANE VALLEY,WA Fund#105-Hotel 1 Motel Tax Fund Revenues, Expenditures and Changes in Fund Balance - Actuals for 2009 through 2012 - 2013 and 2014 Budgets Revenues Hotel/Motel Tax Investment Interest Subtotal revenues Expenditures Tourism Promotion-contracted City directed marketing efforts lnterfund Transfers-#001 CenterPlace Tourism Promotion Subtotal expenditures Revenues over(under) expenditures Beginning fund balance Ending fund balance Actual 2009 2010 2011 I 2012 423,978 448,544 457,603 490,004 1,892 1,018 454 592 425,870 449,562 458,057 490,596 375,202 0 86,963 0 362,302 0 37,500 0 462,165 (36,295) 258,891 222,596 399,802 49,760 222,596 272,356 2013 As Adopted As Amended 460,000 500 490,000 500 [ 10/7/2013 2014 Budget. 490,000 300 460,500 490,500 490,300 472,481 511,756 380,500 0 0 50,000 0 30,000 30,000 0 0 0 472,481 541,756 460,500 (14,424) (51,160) 0 272,356 7 2 57,932 206,772 257,932/ 206,772/ 206,772 2013 Awards by Agency 425,500 30,000 55,000 0 30,000 0 0 547,000 510,500 577,000 (20,000) (86,700) 206,772 186,772 186,772% 100,072 HUB Sports Center Spokane County Fair& Expo Center Spokane Regional Sports Commission Spokane Valley Heritage Museum Valleyfest Visit Spokane (Spokane Regional CVB) City Directed Marketing I Discretionary CenterPlace 21,100 27,800 150,200 6,400 35,200 184,800 55,000 30,000 510,500 for LTAC CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 10, 2013 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Revised 2013-2014 Legislative Agenda GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: The Council adopted the 2013-2014 Legislative Agenda at their December 18, 2012 meeting. The Finance Committee met on November 7, 2013, and recommended adding the Appleway Trail Project to the Legislative Agenda. Council reviewed and discussed the amended legislative agenda at the November 19 and December 3, 2013, Council meetings. BACKGROUND: Most government entities strive to annually adopt a Legislative Agenda in order to gain attention for potential inclusion in the Governor's Budget in advance of the upcoming session of the Washington State Legislature. During the Legislative Update to Council on October 29, 2013, Ms. Briahna Taylor of Gordon Thomas Honeywell Governmental Affairs suggested that if Council wanted to move forward in expressing an opinion or advocating for certain projects, Council should consider doing so in the coming weeks. Staff presented a draft Legislative Agenda to Council and after Council discussion on November 19 and December 3, 2013, the attached revised draft Legislative Agenda items are the topics Council believed would best promote the interests of the City; both now and in the future. This Legislative Agenda has been revised to include a Long-Range Transportation Project - Barker Road/BNSF Grade Separation for future funding consideration. OPTIONS: To approve the attached revised legislative agenda, with or without amendments; or to give the matter further consideration. RECOMMENDED ACTION OR MOTION: "I move to adopt the revised 2013-2014 Legislative Agenda." BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mike Jackson and Mayor Towey ATTACHMENTS: Revised 2013-2014 Legislative Agenda DRAFT ciry of • �pakane Valley 2013-14 Amended Legislative Agenda Appleway Trail Project Seek $2,000,000 in funding in the 2015-2017 Capital Budget for the development of Phase II of the former Milwaukie Railroad right-of-way as a unique, two-mile green space and trail in the heart of Spokane Valley's commercial district. The project is expected to increase use of the commercial corridor, benefitting the economy and creating new jobs. The project will provide a much needed route for non-motorized travel along Spokane Valley's principle east-west commercial arterial,connecting the Spokane Transit Authority Transit Center,business districts, schools, and medium-high density housing. Community members have been actively involved in development of a Conceptual Design for the project,which includes:a paved trail,plazas,play spaces and gathering places, public art, perennial gardens, space for community gardens, mountain bike trail, and lighting and safety crossings. The current cost estimate for the two-mile portion of Phase II of the Appleway Trail Project(University to Evergreen) is $2,692,320. Spokane Valley has received grant funding in the amount of$642,852 from Spokane Regional Transportation Council in their last Call for Projects. The design drawings are 90%complete. In 2008,the City constructed Phase I which included 1.2 miles of pathway from Corbin Road to the east City limits. If successful in this funding request,the City would construct Phase II as described above. Phase III would consist of two miles of trail from Evergreen Road to Corbin Road. The total funds required to complete Phase II and Phase III are estimated at$5,286,000. Protect the Local-State Shared Revenues The City of Spokane Valley encourages the state to preserve local state-shared revenues, and restore funding to those accounts revised and reduced during the last legislative session. These funds include the Liquor Excise Tax Account, Liquor Board Profits, Streamlined Sales Tax Mitigation, Municipal Criminal Justice Assistance Account, and City-County Assistance Account. In 2013, the Legislature permanently reduced local Liquor Excise Tax distributions to cities. In Spokane Valley, this resulted in approximately a 75% reduction ($437,486 in 2011 to $108,900 in 2014). The Legislature also capped the local government share of Liquor Board Profits at a fixed rate. The City supports restoring shared Liquor Excise Tax revenues; restoring growth in local Liquor Board Profits so that cities can share in the increasing liquor revenues; and,protecting and maintaining funding to other state-share revenue accounts. The City also requests consideration for receiving shared revenues in any and all new state programs where the City would have operating, enforcement, or financial obligations associated with the activities of these new programs. Additional Lien Authority to Recoup Code Enforcement Costs The City of Spokane Valley seeks legislation to provide cities with additional tools to recoup costs for enforcing code compliance when a court order has been issued and a city performs the abatement itself or through a contractor. The legislation would provide cities with the same authority that counties currently have to impose a priority lien on the property, and would also authorize cities to collect such liens on the following year's property tax assessment. Long-Range Legislative Agenda Item Transportation Project—Barker Road/BNSF Grade Separation The City of Spokane Valley supports identifying future funding opportunities for the Barker Road/BNSF Grade Separation project. As the state experiences an increase in rail traffic, this particular intersection will become increasingly congested and dangerous. This project will separate vehicle traffic from train traffic and remove the at- grade rail crossing. The total anticipated cost is $26 million. The City has secured$10 million from the Washington State Freight Mobility Strategic Investment Board and the project has been identified as regionally significant by the Inland Pacific Hub Study. Long-term, the City is seeking $16 million in future funding for the Barker Road/BNSF Grade Separation. Additional benefits include: Improve the Level of Service (LOS) of `F' at this intersection, allowing for new development in the industrial-zoned portion of the City; improve emergency access; and help to address concerns about coal trains,including impeded traffic flow,increased whistle noise,and train-vehicle conflict safety. The City supports the Association of Washington Cities'legislative agenda items that serve the best interests of Spokane Valley. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 10, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: FY2013 Municipal Stormwater Grants of Regional or Statewide Significance, EW Effectiveness Study Development- Phase 1 GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376; Storm and Surface Water Utility: SVMC 3.80. PREVIOUS COUNCIL ACTION TAKEN: none BACKGROUND: Staff prepared an information only memo regarding the application for a 100% funded grant opportunity from the Washington State Department of Ecology (Ecology) on 8 OCT 2013. The City was recently notified that the proposed project, Eastern Washington (EW) Effectiveness Study Development - Phase 1, will be eligible for funding and 100% reimbursable from Ecology. The project will help the City and other permitted Cities and Counties in Eastern Washington meet some of its obligations in the new EW Municipal Stormwater Permit (Permit). EW permittees are required to collectively work together to develop effectiveness studies before June 30, 2016 under Permit Section S8.B, paragraphs 1 through 3. Project benefits to the City include: 1. Compliance with new Permit obligations 2. Shows partnership with other Cities/Counties in EW 3. Allows City staff to help identify/recommend lower cost and higher value study options 4. Ecology will reimburse 100% of project for staff time, consultants, and expenses 5. Would help the City to find, develop, and refine the tools needed to determine the "right amount" of sweeping, vactoring, public education and outreach, etc. A request for motion to proceed with the project would come to the Council at the December 17, 2013 Council meeting. OPTIONS: n/a RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Staff time, expenses and funding to help the City meet certain Permit requirements will be reimbursed 100% by the Ecology grant of$300,000. STAFF CONTACT: Eric Guth, Public Works Director Art Jenkins, Stormwater Engineer ATTACHMENTS: DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of December 5, 2013; 11:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Dec 17, 2013, Study Session Format,6:00 p.m. [due Mon,Dec 9] ACTION ITEMS: 1. 2nd Reading Proposed Ordinance 13-020 Argonne Rd Project,Public Use &Necessity— Cary Driskell(10 min) 2. Proposed Resolution 13-013 Adopting Amended Parks and Rec Master Plan—Mike Stone (10 minutes) 3. Motion Consideration: Sweeping Contract—Eric Guth (10 minutes) 4. Motion Consideration: Street Maintenance Contract—Eric Guth (10 minutes) 5. Mayoral Appointments to Planning Commission (2 positions set to expire 12-31-2013) (5 minutes) 6. Mayoral Appointments to Lodging Tax Advisory Committee (2 positions set to expire 12-31-2013) (5 mins) 7. Motion Consideration: Grant Acceptance—Eric Guth (5 minutes) NON-ACTION ITEMS: 8. Pavement Management Plan Update—Eric Guth (30 minutes) 9. Permitted Use Matrix Update—John Hohman (10 minutes) 10. Marijuana License Procedure Update—Erik Lamb (10 minutes) 11. Advance Agenda (5 minutes) [*estimated meeting: 110 minutes] Dec 24,2013 no meeting—Christmas Eve (Dec 30, 4:30 p.m., Council Chambers: Oath of office administered to Bill Bates, Chuck Hafner & Rod Higgins. Please note that this is not a meeting.) Dec 31, 2013 no meeting—New Year's Eve Jan 7,2014,Study Session Format,6:00 p.m. [due Mon,Dec 30] [5:45 p.m. Council Chambers. Prior to Council meeting: Oath of Office to Ed Pace] 1. Council Officer Elections (select Mayor and Deputy Mayor) —Chris Bainbridge (10 minutes) 2. Alki Street Vacation(13400 Block of Alki) —Christina Janssen (15 minutes) 3. Light Industrial Uses—John Hohman, Scott Kuhta (15 minutes) 4. Info Only: Department Monthly Reports (normally due for Dec 24 mtg) [*estimated meeting: 40 minutes] Jan 14,2014,Formal Meetin2 Format,6:00 p.m. [due Mon,Jan 6] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. First Reading, Ordinance Street Vacation(13400 Block of Alki) — Christina Janssen (15 minutes) 3. Mayoral Appointments to Various Committees, Boards, etc. —Mayor [*estimated meeting: minutes] Jan 21,2014, Study Session Format,6:00 p.m. [due Mon,Jan 13]] 1. Advance Agenda (5 minutes) January 28,2014,Formal Meetin2 Format,6:00 p.m. [due Tue,Jan 21] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading, Ordinance Street Vacation(13400 Block of Alki) —Christina Janssen (15 minutes) 3. Info Only: Department Monthly Reports Draft Advance Agenda 12/5/2013 1:44:14 PM Page 1 of 2 Feb 4,2014, Study Session Format,6:00 p.m. [due Mon,Jan 27] 1. Advance Agenda (5 minutes) Feb 11,2014,Formal Meeting Format,6:00 p.m. [due Mon,Feb 3] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) Feb 18,2014,Winter Workshop Special Meetin2: 8:30 a.m.—4:30 p.m. [due Mon,Feb 10] Meeting will be held in Council Chambers. Tentative agenda items include: council goals/work plan; business plan; solid waste; economic development; capital projects priorities; legislative committee February 18, 2014,No Evening Meeting Feb 25,2014, Formal Meetin2 Format,6:00 p.m. [due Mon,Feb 17] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Info Only: Department Monthly Reports February 28, 2014, 9 a.m. —noon—Spokane Regional Council of Governments Spokane Co Fair&Expo Center, Conference Facility, 404 N Havana St March 4,2014,Study Session Format,6:00 p.m. [due Mon,Feb 24] 1. Advance Agenda (5 minutes) March 11,2014,Formal Meetin2 Format,6:00 p.m. [due Mon,March 3] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) March 18,2014, Study Session Format 8:30 a.m.—4:30 p.m. [due Mon,March 10] 1. Advance Agenda (5 minutes) March 25,2014, Formal Meetin2 Format,6:00 p.m. [due Mon,March 17] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Info Only: Department Monthly Reports OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: ADA Transition Plan Avista Electrical Franchise AWC June 2014 conference Coal Train EIS Future Acquisition Areas Public Safety Contract, Proposed Amendment Sports Commission Update STA Bus Shelters, etc. Stormwater Swales Townhouses in Garden Office *time for public or Council comments not included Draft Advance Agenda 12/5/2013 1:44:14 PM Page 2 of 2