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Minutes - 02/26/2004Spokane Valley Planning Commission Approved Minutes Council Chambers -City Wall 11707 E. Sprague Ave. February 26, 2004 1. CALL TO ORDER Bill Gothmann, Planning Commission Chair, called the meeting to order at 6:30 p.m. 11. PLEDGE OF ALLEGIANCE The Commission, audience, and staff recited the Pledge of Allegiance. M. ROLL CALL Fred Beaulac - Present Bill Gothmann - Present Bob Blum - Present Ian Robertson - Excused Absence David Crosby - Present John G. Carroll - Present Gail Kogle -Present W. APPROVAL OF AGENDA Commissioner Crosby moved that the February 26, 2004 agenda be approved as presented Commissioner Beaulac seconded Ilse motion. Motion passed unanimously. V. APPROVAL OF MINUTES Commissioner Gothmann requested a change be made to the second item under Administrative Reports on Page Two. The second sentence will be changed to read: "City Council passed the ef:difimee at its advanced it to its second reading." It was moved by Commissioner Crosby and seconded by Commissioner Blum that the minutes of the February 12, 2004 Planning Commission meeting be approved as amended. Motion passed unanimously. VI. PUBLIC COMMENT There was no public comment. VII. COMMISSION REPORTS Commissioner Blum attended the February 24°i City Council meeting. The Floodplain Ordinance was passed. The Sign Code Text Amendment was advanced to its second reading. Commissioner Kogle brought minutes and backup from the February Light Rail Citizens' Advisory Committee. This committee will be meeting again next week. She will provide copies of materials to anyone who is interested. VIII. ADMINISTRATIVE REPORTS Ms. Sukup reported that at the February 24`' meeting, City Council advanced the Building Code to its second reading. She briefed the Council on the proposed Article 1, Section 1.20 of the Spokane Valley Uniform Development Code relating to Enforcement & Penalties. The Council was also briefed on Building Code Sprinkler Regulations. The Deputy City Manager is working to set up another Joint Council/Commission Planning Session for March. So far, Monday, March 15`h looks like the most reasonable date. She asked Commissioners to let her know if they would be available. All present, with the exception of Commissioner Carroll, were available to meet on that date. IX. COMMISSION BUSINESS A. OLD BUSINESS: There was no Old Business. 8. NEW BUSINESS: Article I of the Uniform Development Code At 6:37 p.m., Commissioner Gothmann opened the Public Hearing for consideration of an Ordinance establishing Article 1, Section 1.20 or the Spokane Valley Uniform Development Code relating to Enforcement & Penalties; repealing ordinances in conflict, providing for severability and effective date. Ms. Sukup explained that this proposed Ordinance is a result of minor modifications to City Ordinance No. 03-078. It provides the necessary authority and procedural tools for the uniform enforcement of many land use violations, including those related to planning, engineering design, building and floodplain regulations, as well as zoning. The word "Director" has been changed to "City" or "authorized representative of the City". The word "citation" has been replaced with "notice of violation". Commissioners noted corrections within the draft. There was no public testimony in the matter before the Commission. Commissioner Crosby moved that the Planning Commission recommend this Ordinance, as corrected, to the City Council fur consideration and approval Commissioner Kogle seconded the motion. Motion passed unanimously. The Public Hearing was closed at 6:48 p.m. 2 Discussion of Community Meeting Format Mr. McCormick presented an outline for Comp Plan Neighborhood J Meetings. The first meeting is scheduled for March 25`h from 7:00 - 9:00 p.m. at Redeemer Lutheran Church. Staff is planning to hold an informal open house at 6:30 for registration, study of maps, and conversation with participants. The meeting will begin at 7:00 with overviews of Growth Management Act requirements and Comprehensive Plan issues. Participants will then break out into small groups to identify three city- wide issues and three neighborhood issues they would address if they were "Mayor for a Day". The smaller groups will report back to the large group to vote for the top three issues in both categories. The meeting will wrap up with a summary of outcomes. Neighborhood meetings will probably take around two hours, depending upon the number of participants and their concerns. Planners and Planning Commission members will act as facilitators at these events. Group presentations will dif -er from Neighborhood Meetings in that there will only be a staff presentation and a question and answer session afterward. They will be tailored to suit the organization, so run times and subject matter will vary. Meetings will be publicized by posting notice in newspapers and on the City's new website, asking the press to publish short articles about some of the more compelling issues, and printing and distributing flyers. Commissioner Gothmann suggested that we find a way to emphasize "how can this process help you?" in the publicity for the community participation events. Suggestions to enhance the Comp Plan Community Participation process included: • Have a comment sheet or survey available at the door so we can get feedback from our citizens on major issues that the City will be dealing with in the Community Survey. • Planning Commissioners can distribute flyers door to door for Neighborhood Meetings. Service groups can be provided copies of flyers to hand out in advance of their meetings. • When Commissioners approach group or community leaders with the idea of having a meeting or group presentation, it would be ,Mse to take copies of maps and a copy of the County Comp Plan so that they understand the full scope of what the City is trying to accomplish, one group at a time. • Have Neighborhood Meeting schedules printed in high school newsletters. They always get distributed to parents. X. FOR THE GOOD OF THE ORDER There were no reports. XI. ADJOURNMENT There being no further business, the meeting was adjourned at 7:12 p.m. 0111 Debi Alley, Administrative APPROVED: illiam H. Gotlunann, Chairman 4 SUBNUTT D: