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Minutes - 11/13/2003Spokane Valley Planning Commission Approved Minutes Council Chambers-City Hall 11707 E. Sprague Ave. November 13, 2003 1. CALL TO ORDER Bill Gothmarul, Planning Commission Chair, called the meeting to order at 6:33 p.m. II. PLEDGE OF ALLEGIANCE The Commission, audience, and staff recited the Pledge of Allegiance. IH. ROLL CALL Fred Beaulac - Present Bill Gothmann -Present Bob Blum - Present Ian Robertson - Present David Crosby - Present Jolui G. Carroll - Excused Absence Gail Kogle - Present IV. APPROVAL OF AGENDA Commissioner I3eaulac moved that the agenda be approved as presented. Commissioner Robertson seconded the motion. Motion passed unanimously. V. APPROVAL OF MINUTES It was moved by Commissioner Robertson and seconded by Commissioner Crosby that the minutes of the October 23, 2003 Planning Corti niscion meeting be approved as presented Motion passed unanimously. VI. PUBLIC COMMENT There was no public comment. V& COMMISSION REPORTS Commissioner Kogle attended the Transit-Oriented Development committee meeting on November 12"'. Attendees were presented with four transportation alternatives based on community input received at the last meeting. The next meeting will be on Wednesday, December 10, 2003 at Decades. Commissioner Kogle will be participating in the Citizen's Advisory Committee for Transportation. She will provide the Commission with regular updates. VIII. ADMINISTRATIVE REPORT Director Sukup suggested that the Planning Commission consider canceling the meeting scheduled for Thursday, November 20, 2003. Commissioner Crosby moved that the Planning Commission meeting scheduled for .Thursd({y, tVovember 20, 2003, be canceled. The motion was seconded hV ~l Commissioner Robertson. Motion passed unanimously. Cancellation of the second Planning Commission meeting in December will be discussed on December 111h . Professor Scarfo of the WSU Interdisciplinary Design Institute has invited Commissioners to jury the final presentations of the Design Studio on Wednesday, November 19 at 1:10 p.m. at WSU-Spokane, 310 N. Riverpoint Boulevard. Commissioners Gothcnann and Crosby will be available to attend. Director Sukup will notify the professor and send the Commissioners a confirmation email. A second joint meeting with the City Council and Planning Commission has been tentatively scheduled for January S, 2004. The goal will be to compose a concise vision statement, and to gather information for a citizen survey questionnaire. I\. COMMISSION BUSINESS A. OLD BUSINESS: Continued Discussion of Proposed R-1 Zone The Commission discussed a revised draft of potential new zoning districts for the City of Spokane Valley. Since the first review of a proposed R-1 Single-Family Residential Estate District, staff completed the additional research requested by the Commission. Revisions to die residential dimensional standards and required lot size for animal contaiiunent have been completed. Commissioner Kogle independently researched the amount of land necessary to allow herd animals ample exercise. She is satisfied that one acre is adequate for this purpose. There are two areas in the Valley which would be immediately affected by adoption of the R-I Zone: Ponderosa and Rotclif.'ord Acres. The Planning Commission agueed that the It-1 Zone would be a desirable addition to the existing Zoning Code. The next step will be a Public Hearing for all citizens who will be affected by the new regulations. A Hearing will be scheduled to be held at the regular Planning Commission meeting on January 22, 2004. The R-1 Zone is the first in a line of new zones or "districts" that staff will be recommending throughout the development of a Comprehensive Plan for the Valley. Director Sukup briefly described several other new proposed zoning districts which include: a Single-Family Residential District, a Mobile Home Park District, a Garden Office District, an Office District, a Community Facility District; and an Office Technology District. 1) Chairman Gotlunann called a short break at 7:45 p.m. The meeting reconvened at 5:00 p.m. B. NEW BUSINESS: I)iscussion of .ioint Meeting Results Ms. Alley explained that the notes from the Joint Workshop Meeting with the City Council and Planting Commission on November f, 2003 were provided to Commissioners by Christine Bainbridge, City Clerk. Deputy City Manager, 'Nina Regor, is preparing a more extensive outline for use at the next joint planning session on January S, 2004. Chairman Gothmann asked that the City Clerk's notes be amended to reflect John G. Carroll's presence at the meeting. Ms. Alley will see that this is done. Election of Officers for 2004 Chainnan Gothtnann handed out copies of City Ordinance No. 35 (Creating a Planning Commission and Establishing the Duties T hereq his own draft revision of the Planning Commission Rules of Procedure, and a short sheet of questions related to the Rules of Procedures which he thinks need to be discussed. The Commission discussed inconsistencies in these documents regarding election of officials. Chairman Gothmamn suggested an election every other year. Commissioners Kogle and Crosby believe that election of officers should be an annual event. Commissioner Kogle asked that the Platuung Conuuission take the issue back to the City Council for reinterpretation. Commissioner Gary Schimmels, who was in the audience, recommended that the Planning Commission decide upon what works best for them and then propose it to the City Council. Commissioner Crosby proved that a proposal be submitted to City Council stating that the Planning Commission Chair and Vice Chair be elected in Alovenrber of each year to serve a one-year term from January I to December 31, with elected officials serving no more than two consecutive terms. Conrnri.ssioner hogle seconded the motion. !Motion passed unanimously. Commissioner Robertson nominated Bill Gothm.ann for the position of Planning Commission Chair for a second one-year term to begin on .Ianttary.l, 2004 and end on December 31, 2004. Commissioner Kogle nominated Commissioner Crosby for the position of Planning Commission Chair for a one-year term to begin on January 1, 2004 and end on December 31, 2004. 3 Commissioner Gothrnann received four votes: himself, Commissioner Beaulac, Conmissioner 131um and Commissioner Robertson. Commissioner Crosby abstained from: voting and received one vote from Commissioner Kogle. Commissioner Gotlunann will remain as Planning Commission Chair far a second one-year tern:. Commissioner Kogle non►inated Commissioner Robertson for his second one- near term as Planning Commission Vice-Chair to begin on January .l, 2004 and end on December 31, 2004. There were no other nominees for position of Vice-Chair. Commissioner Robertson will remain as Planning Commission Vice-Chair far a second one-year term. Y. FOR THE GOOD OF THE ORDER Director Sukup made a recommendation that the Planning Commission Rules of Procedure be amended on Page Two, Item S.A to read: "The ►n.eetings shall be held on the 2nd and 4'j' Wednesday or the month, cammencing at 6:30 p.m. and ending no later than 9: 30 p.m_ The Commission agreed with this recommendation. Chairman Gothniann suggested that a small committee of Commissioners and possibly a staff member get together to discuss and re-work the Rules of Procedure. Commissioner Blum offered to sit down with Commissioner Kogle to do this. Commissioner Crosby will be out of town on December 4'h. Commissioner Gothmann will be unable to attend the January S'h Joint Planning Session with the City Council. XL ADJOURNIMENT There being no further business. the meeting was adjourned at 8:34 p.m. APPROVED: Debi Alley, Administrative 61 Bill Godut-lann, Chairman 4 SUBMITTED: