Minutes - 06/11/2003a,
Spokane Valley Planning Commission
Approved Minutes
Council Chambers - City Hall 11707 E. Sprague Ave.
June l 1, 2003
1. CALL TO ORDER
Bill Gothmann, Planning Commission Chair, called the meeting to order at 6:30
pm.
Ii. PLEDGE OF ALLEGIANCE
There was no Pledge of Allegiance
111. TOLL CALL
Fred Beaulac - Present Bill Gotlimann -:Present
Bob Blum - Absent lan Robertson - Present
David Crosby - Present Jolui G. Carroll - Present
Gail Kogle -Present
TV. APPROVAL OF AGENDA
There was a brief discussion regarding an amendment to the Planning
Commission agenda to make time for Public Comments earlier in the meeting.
Greg McCormick reminded the Commission that if the agenda were to be
amended, the Planning Commission Rules of Procedure would also have to be
amended. The agenda was unanimously approved as presented.
V. APPROVAL OF MINUTES
The Conuuission reviewed and unanimously approved the May 28, 2003, minutes
as presented.
V1. COMMISSION REPORTS
Bill Gothmmnn:
- Handed out a CD to all Commissioners, which contained the Spokane County
Capital Facilities Plan, the Spokane City Comprehensive Plan and the Spokane
City Neighborhood Guide.
- Handed out a hard copy of the Spokane City Neighborhood Planning
Guidebook.
- Provided the Commission with an overview of a discussion he had recently with
Doug Kelly, Spokane County Plamung Commissioner, and Kim Lyonnais, City
of Spokane Valley Current Plaiming Manager, regarding specific neighborhood
needs.
- Discussed actions taken by the City Council since the last Planning
Commission meeting.
- Shared the letter fi•om a member of the public in response to his recent Valley
Voice article, and the response he sent back to her.
- Reviewed his summary of the Spokane County Comprehensive Plan.
- Announced that the Community Development Department has gathered a small
group of concerned citizens to serve on an ad-hoc committee to review and
revise the Junk Car Ordinance. Bill has been asked to represent the
Commission on this committee, and would like to do so. The Commission
agreed he would be a valuable representative.
- Passed around copies of three different maps he downloaded Rom the Internet
and copied off on his new printer. He generously offered to make copies for
each Commissioner.
- Still has not been able to confirm the (late of the Joint City of Spokane/Spokane
County Planning Commission meeting. It will be held sometime between June
26 and July 19, 2003. Greg, McCormick offered to follow up on this item of
business and email Commission members with the correct date. Scott Kuhta
will work to solicit invitations for our Commissioners.
laic Robertson:
- Gave the Commission a brief update on his work with solid waste disposal in
the community, and asked that this subject be placed on the next regular
meeting agenda.
- Thanked Bill Gothmann for setting a high standard for the Commission.
John G. Carroll:
- Asked Bill Gothmann if he could provide the Conunission with copies of his
handouts in advance of meetings so they could be reviewed beforehand.
- Requested that a list of updated Spokane Valley maps be compiled and provided
to the Commission and to the public for reference purposes. Homebuilders are
badly in need of these maps for tax coding and other purposes. Kim Lyonnais
agreed to compile a list of-these maps as quickly as possible.
David Crosb y:
- Reported that he and a contractor friend visited the City Permit Center recently
and they were quickly and easily assisted through the short plat preapplication
process. They thought that the counter staff was great. Kudos was given to
Heather, Todd and Micki for their assistance with this piece of business.
VIT. ADIWINISTRATWE REPORT
- Greg McCorn,ick announced that the Washington Cities Insurance Authority
(WCIA) training has been tentative set for Tuesday, July 29, 2003, at 6:00 p.m.
He asked the Commissioners to check their calendars and email him regarding
their availability on that date so he could provide the City Clerk with attendance
information. Ian Robertson confirmed his availability immediately.
VTIJ. COM_MISSIOV BUSINESS
OLD BUSINESS:
None
NEW BUSMESS:
Study Session on Proposed Code Amendment - Zoning Compliance
Greg McConnick presented a draft ordinance of the City of Spokane Valley,
amending Chapter 14.4061 of the City of Spokane Valley Zoning Code relating to
Code Compliance. The City of Spokane Valley adopted the County Code as an
interim code, and is now in the process of amending it to fit the specific needs of
the Valley.
Hand outs included a copy of the entire draft ordinance, a title and summary
sheet, and a highlight sheet with specific reference to code enforcement sections
of the ordinance.
The purpose of the study session was to familiarize the Planning Commission
with the draft ordinance in preparation for a Public Hearing scheduled on the
evening of Wednesday, June 25, 2003. Planning staff encouraged the Planning
Commission to take its time learning what they need to know about this
ordinance, to take public comment into consideration, and to discuss it thoroughly
before it is presented to the City Council for action. This ordinance is the code
violation "backbone". Staff foresees that the biggest issues will be in the areas of
junk cars and signage.
Cary Diiskell, Deputy City Attorney, drafted the ordinance and will be at the
Public Hearing on June 25 to answer questions. After the study session was
completed, Commissioners made the following suggestions and
recommendations:
• First paragraph of draft ordinance: Commissioners recommended an
indication that the Zoning Code was "amended by substitution" be added
somewhere in the first paragraph.
• Second paragraph of draft ordinance: Commissioners felt that this
paragraph should be cut.
• Planning Commission members would like Cary to provide good, clear
definitions of some frequently-used terms contained in this ordinance (e.g.
"ordinance", "regulations", "Civil Code", ."Public Rule", "misdemeanor")
for clarification at the Public Hearing.
• 1.6.406.100, Section C, Number 8: Is a lien against property tine only
choice, or can we consider an interim step like wage garnishment first?
Please explore this issue.
• 14.406.320, Section B: The Planning Commission would like to see
something in this section that specifically state that compliance with
payment will also be recorded within five days. In addition, clarification
should be made regarding whether this refers to five calendar days or five
business days.
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• 14.406.500, Section A: The fees listed on this schedule are substantially
higher than Spokane County fees for the same penalties. In addition,.
Section 2.c in this fee schedule will be reworded to add (0-1) at the end of
#1, and (2 or more) at the end of #2.
• 14.406.520: Commission members thought that this section ought to be
more specific with regard to how code violation compliance actions are
reported to the Director, and proposed that they be required to be in
writing.
• 14.406.560, Section A: The Commission preferred the word "may" to tell
in the sentence.... "In addition to the other remedies available under this
chapter, the Director n?a.) charge the costs of "
Ian Robertson suggested that the Planning staf (levelop a process flow chart to
provide a simple reference for the public regarding the administrative process of a
code violation from beginning to end. Staff agreed this was an excellent idea and
will prepare one for the upcoming Public Hearing.
IX. PUBLIC COMMENT
None,
X. FOR THE GOO[) OF THE ORDER
John G. Carroll requested information regarding storage and duplication of
meeting tapes, accessibility to these tapes and accommodations provided by the
City for public members to listen to the tape recordings of public meetings. Debi
` Alley agreed to discuss this issue with the City Clerk and provide that information
to all Commissioners via email.
The next meeting of the Planning Convnission will be on Wednesday, June 25,
2003 at 6:30 p.m. It will be a Public Hearing to discuss the Draft Ordinance of
the City of Spokane Vallee, Washington, Amending Chapter 14.406 of the City
of Spokane Valley Municipal Code Relating to Zoning Code Compliance.
X1. ADJOURNMENT
There being no further business; the meeting was adjourned at 8:45 p.m.
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Bill Gothmann moved that the Zoning Compliance Code be adopted as
amended during the Public Nearing, and that the discussion be continued at the
July 9, 2003 Planning Commission meeting, 6:30 p.m. at City Ha* 11. David
Crosby seconded the motion. Motion passed unanimously.
IX. PUBLIC COMMENT
John Baldwin shared his thoughts regarding landlord/tenant responsibilities in
relation to Zoning Code Enforcement.
X. FOR THE GOOD OF THE ORDER
Miscellaneous items were discussed by the Commission, including maintaining
Commission member contact information privacy; whether the Commission is
required to file public disclosure reports; Commission meetings will change to 2""
and 4`1"rhursdays beginning in August.
The next meeting ol'the Planning Commission will be on Wednesday, July 9.
2003, at 6:30 p.m. in the City Council Chambers.
XI. ADJOURNMENT
There being no further business, the meeting was adjourned at 9:15 p.m.
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