2005, 04-12 Regular Meeting MinutesAttendance:
Diana Wilhite, Mayor
Rich Munson, Deputy Mayor
Dick Denenny, Councilmember (arrived late)
Mike DeVleming, Councilmember
Mike Flanigan, Councilmember
Gary Schimmels, Councilmember
Steve Taylor, Councilmember
MINUTES
City of Spokane Valley
City Council Regular Meeting
Tuesday, April 12, 2005
Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the 64th meeting
Dave Mercier, City Manager
Nina Regor, Deputy City Manager
Cary Driskell, Deputy City Attorney
Ken Thompson, Finance Director
Cal Walker, Police Chief
Marina Sukup, Community Development Director
Mike Jackson, Parks and Recreation Director
Neil Kersten, Public Works Director
Steve Worley, Senior Engineer
Greg "Bing" Bingaman, IT Specialist
Chris Bainbridge, City Clerk
INVOCATION Pastor Manuel Denning, Fountain Ministries gave the invocation.
PLEDGE OF ALLEGIANCE Mayor Wilhite led the Pledge of Allegiance.
ROLL CALL City Clerk Bainbridge called roll; all Councilmembers were present except
Councilmember Denenny. It was moved by Deputy Mayor Munson, seconded by Councilmember
Flanigan, and unanimously approved to excuse Councilmember Denenny until he arrives.
APPROVAL OF AMENDED AGENDA It was moved by Councilmember DeVleming and seconded
by Councilmember Flanigan to approve the amended agenda as presented. City Manager Mercier
explained that the two items which were independent action items setting public hearing dates, are now
under the Consent Agenda; as a result of receipt of an appeal to a hearing examiner decision, item 8a has
been added for Council consideration; and lastly, an Executive Session has been added to discuss labor
negotiations. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion
carried.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor Wilhite acknowledged
and welcomed the Latter Day Saints Youth Group attending tonight's meeting as part of their citizenship
requirements.
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS
Councilmember Schimmels: reported that he attended the Solid Waste Liaison Board meeting a few
weeks ago where they continue to work on routine business, and that they have issued a Request for
Proposals for a contractor and hope to have a report in about a month on that issue.
Deputy Mayor Munson: stated that he attended Spokane Transit Association Light Rail Steering
Committee meeting last week and they are moving forward with their community outreach, and plan to
place kiosks in both malls with information and questions for the public on questions concerning how
much the public may be willing to pay for light rail; that he also attended the Mayor's Ball Saturday night
and expressed appreciation to the Valley Chamber of Commerce for sponsoring the event.
Councilmember Flanigan: announced that he also attended the Mayor's Ball and thanked Rick Wilhite for
all his work.
Council Meeting: 04 -12 -05 Page 1 of 9
Approved by Council: 04 -26 -05
VOUCHER LIST
DATE
VOUCHER
Number(s)
TOTAL
VOUCHER
AMOUNT
03 -18 -05
6488 -6514
85,265.33
03 -28 -05
6515 -6528
12,932.10
04 -04 -05
6542 -6591 (less
6569)
97,130.16
04 -04 -05
6592 -6593
210.00
GRAND TOTAL
195,537.59
Councilmember DeVleming: mentioned he also attended and had a good time at the Mayor's Ball.
MAYOR'S REPORT
Mayor Wilhite reported that she attended a change of command for the Naval Reserve; and she also
thanked Mr. Wilhite for his assistance with the Mayor's Ball.
PUBLIC COMMENTS: No comments were offered.
1. CONSENT AGENDA Consists of items considered routine which are approved as a group. A
Councilmember may remove an item from the Consent Agenda to be considered separately.
(Note: Council may entertain a motion to waive reading and approve Consent Agenda.)
a. Approval of Regular Council Meeting Minutes of March 22, 2005
b. Approval of Study Session Meeting Minutes of April 5, 2005
c. Approval of Payroll of March 30, 2005 of $153,169.82
d. Approval of the Following Vouchers:
e. 4- Proposed Resolution 05 -003 Setting Public Hearing for Street Vacation STV 01 -05
f. - Proposed Resolution 05 -004 Setting Public Hearing for Street Vacation STV 02 -05
It was moved by Councilmember DeVleming and seconded by Councilmember Flanigan to waive the
reading and approve the Consent Agenda. Vote by Acclamation: In Favor: Unanimous. Opposed: None.
Abstentions: None. Motion carried.
NEW BUSINESS
2. Second Reading Proposed Ordinance 05 -014, Nuisance Code Amendment – Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Flanigan and
seconded by Councilmember DeVleming to adopt ordinance 05 -014. Deputy City Attorney Driskell
briefly explained the background of this proposed ordinance amendment, mentioned that a violation could
result in a $250 fine as a non - criminal violation, and that there have been no changes to the proposed
ordinance since the first reading. Mayor Wilhite invited public comment; no comments were offered.
Council discussion then ensued regarding the code enforcement status of the property which prompted
this action, possible similar situations on 8 Avenue and Dearborn concerning the storage of personal
belongings in residential yards, and if there are other current ordinances which could be used to address
this issue. Attorney Driskell explained that there are times code enforcement receives complaints about
what appears to be garbage or junk in someone's yard, but when approached, the resident asserts they are
having or preparing for a yard sale; and that it is his belief this ordinance will address that type of
argument. Councilmember Taylor stated he feels the ordinance is over - regulating and will not support
the change. Further discussion included how to enforce the "no more than three times in a calendar year"
requirement and if that would be promoting neighborhood discord; and that perhaps that clause should be
stricken from the ordinance. It was moved by Deputy Mayor Munson and seconded by Councilmember
Flanigan to amend the pending motion to strike that section in 3R which states "or more than three times
in one calendar year." Vote by Acclamation to amend the motion: In Favor: Mayor Wilhite, Deputy
Council Meeting: 04 -12 -05 Page 2 of 9
Approved by Council: 04 -26 -05
Mayor Munson, Councilmembers Schimmels, Taylor, and Flanigan. Opposed: Councilmember
DeVleming; Abstentions: None. Motion approved to amend the motion. Vote by Acclamation on the
amended motion to approve the ordinance striking the words "or more than three times in one calendar
year :: " In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
Councilmember Denenny arrived at the meeting.
3. Second Reading Proposed Pawn Broker Ordinance 05 -017 — Cal Walker /Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Munson and
seconded by Councilmember Flanigan to approve Ordinance 05 -017 regarding pawnbroker regulations.
Police Chief Walker gave a brief background of the ordinance, and proceeded to explain the changes in
the ordinance since the first reading: removed the requirement of obtaining a photocopy of a person's
driver's license at time of transaction; and added a requirement that a digital photo be taken of the person
seeking to pawn the merchandise, which photo would then be transmitted to the Police by the following
day with the other required information; that all records required be transmitted in computer format so the
police can quickly do computer cross - reference checks to determine if items were reported stolen; the
requirement that business keep their own records on computer for a least three years was removed, and
added that records may be maintained in paper form; staff recommends removing the yearly fee as there
does not appear to be a reason to charge such fee and by not doing so, it would help offset the cost to a
business of taking digital photos. Chief Walker added that the police department will provide the
necessary computer training, and that there will be a grace period of three months during which time no
punitive action will be taken against the pawnbroker for violations, but that the Police Department may
require and enforce the penalty section for failing to provide the records of transactions. Mayor Wilhite
invited public comment.
Bob Blum, 12722 East 15 expressed satisfaction in taking out the requirement of acquiring a photocopy
of the person's identification document.
Council and staff discussed transmitting the digital photo if the owner did not own a computer; and Chief
Walker explained that some programs are necessary and some people will have to purchase some type of
Photoshop; but that the cost of doing so is small compared to the potential in losses. Vote by Acclamation:
In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
6. Proposed Resolution 05 -005 Creating the Public Information Officer Position — Nina Regor
Deputy City Manager Regor explained the background leading to the creation of the position; the position
description and proposed job classification; the benefits of hiring the Public Information Officer (PIO);
and that there have been no changes to the resolution since last reviewed. It was moved by
Councilmember DeVleming and seconded by Deputy Mayor Munson to approve resolution 05 -005
creating the Public Information Officer. Mayor Wilhite invited public comment.
Bill Gothmann, 10017 East 48 stated that he wants to make sure that paths of communication remain
open to find out what the facts are; that he wants a PIO to be an enabler to that process and not a
roadblocker; and that he feels hiring a PIO is bad public relations as it suggests there is something to hide
although he knows that is not the intent.
Tony Lazanis: stated that he thought all citizens need is truth and full disclosure from council and
management and he feels that is a pretty high priced position; said he doesn't believe we should hire
public relations people or lobbyists to tell people the truth.
Bob Blum, 12722 East 15 said that he wonders after reading the duties of the position, that if the almost
50 employees and council can't handle these duties how one person could be expected to do so; that if
money is available to hire, he'd feel better hiring a human resource analyst, code enforcement officer, or
Council Meeting: 04 -12 -05 Page 3 of 9
Approved by Council: 04 -26 -05
traffic project manager as those positions benefit the community; and that a PIO is more of a benefit to
council; that he feels Councilmembers are already the PIOs, and asks that the position not be approved
because in so approving, we would be diminishing the accomplishments by admitting we need spin
control.
Mayor Wilhite invited further public comment; no further comments were offered. Councilmember
DeVleming stated that this position is not a public relations officer but is a public information officer; that
Councilmembers are carrying a full load with other full -time employment, and attending board meetings
and committee meetings, and that he feels we need help in getting correct information disseminated to the
public. Councilmember Taylor agreed and added that a message from one councilmember is limited and
fragmentary as there are seven members of the council; that this is not about politics, but is about
ensuring we have a consistent accurate flow of information coming from the city to be heard by all; that
this PIO will not be a lobbyist, but will help deliver information to other elected officials at the State and
County level. Deputy Mayor Munson said that no Councilmember or staff intends to be less readily
available to the community; and that council and the City Manager would never allow a PIO to spin
anything; adding that we pledge to provide the population with accurate information and we need a
coordinator to help get the job done.
Councilmember Flanigan stated his opposition to the position; and stated that there have been several
instances where if there had been initial reactions to specific issues like a tax issue, such would have been
detrimental if we had had a PIO at that time; that he feels there is a need for dialogue amongst council;
that he is concerned at what point a PIO starts issuing statements of the City's position; and that he would
rather use the funds elsewhere. Councilmember Taylor said that a PIO does not issue positions or
advocacy statements, but once Council's advocacy is turned into policy, that is when it would become
public information. Councilmember Denenny agreed and stated that part -time Councilmembers simply
cannot get out as much as they would like; and that proper and effective communication requires a
professional. Mayor Wilhite also added that this position will serve as a benefit to the community as facts
are disseminated. Councilmember Schimmels said he would support the position but would prefer the
position be contracted out and if that does not work well, the process could always be refined later. Vote
by Acclamation: In Favor: Mayor Wilhite, Deputy Mayor Munson, Councilmembers Schimmels, Taylor,
DeVleming, and Denenny. Opposed: Councilmember Flanigan. Abstentions: None. Motion carried.
Mayor Wilhite called for a short recess at 7:10 p.m.; and reconvened the meeting at 7:20 p.m.
7. Motion Consideration: Contract Approval, Pool Operation — Mike Jackson
Parks and Recreation Director Jackson explained that the YMCA was the only respondent to this Request
for Proposals; he stated that he toured their facilities and they looked at ours; that the funds are available
in the 2005 budget; and that the Y would like to keep our copying costs separate (at a rate of about 3¢ a
copy). It was moved by Councilmember Flanigan and seconded to authorize the City Manager or
designee to negotiate and execute a pool operation and maintenance contract with the YMCA. Mayor
Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor:
Unanimous. Opposed: None. Abstentions: None. Motion carried.
8. Motion Consideration: Contract Approval, Furnishings for CenterPlace — Steve Worley
Engineer Worley reported that this issue is for approval consideration of a contract to provide furniture
and furnishings for the CenterPlace facility, and that he would like to address two recommended actions:
one to authorize the City Manager to award and sign the contract, and the other to grant the City Manager
an additional $50,000 in change order authority. Mr. Worley distributed copies and explained the bid
tabulations and process; he also stated that not all bidders provided a price for every pricing group; that
the bid was set up so bidders did not have to bid each group but if they did they had to bid every piece of
equipment in that group. Mr. Worley mentioned that some bids were not considered responsive as they
did not meet the specification requirements. In addition, Mr. Worley stated that when the bids were
received, the price exceed the original anticipated budgeted amount; that staff reviewed the items which
Council Meeting: 04 -12 -05 Page 4 of 9
Approved by Council: 04 -26 -05
were bid and decided to try to get the price closer to the original $300,000 estimated budget, and in doing
so staff recommended reducing the number of chairs by 100 and the number of classroom tables by about
35; which brought the total recommended approval amount down to $339,572; through the process of
developing the equipment and furnishings for the facility, it was decided to make the dining room chairs
in the great room and the classroom chairs the same to make it easy to transfer chairs from one room to
another based on the situation and need. Mr. Worley also mentioned that it was stated in the bid package
that staff reserves the right to adjust the quantity of each of the items based on the City's budget; so
bidders were submitting bids based on stated quantities with the knowledge that staff has the ability to
reduce it if the bids came in above budget. Mr. Worley mentioned that all of the classrooms will be
completed in keeping with the previously council- approved change order to finish the second floor
classrooms; and that some of those classrooms will be leased to Spokane Community College and they
will provide their own classroom furnishings. In regard to the reduced number of tables and chairs, Mr.
Worley stated that if there are funds in the budget once the project is complete, and it appears additional
tables and chairs are needed, there would be an opportunity to purchase those items at a later date.
It was moved by Mayor Wilhite and seconded by Councilmember Flanigan to award and authorize the
manager to sign the contracts in the amount of $339,572.65 for the furnishing and furniture for the
CenterPlace Project as outlined in the attached Final Bid Recommendation. Mayor Wilhite invited
public comment; no comments were offered. Councilmember DeVleming requested that Council receive
more information at a later date to show the entire budget for this project, including any other projections
of future needs. Parks and Recreation Director Jackson indicated he would gather that data. Vote by
Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
City Manager Mercier said that for the second part of this issue, that the change order authority
recommendation is $50,000 and not the stated $100,000; and as that gets drawn down, staff will seek
Council approval to replenish that amount. It was moved by Deputy Mayor Munson and seconded by
Councilmember Flanigan, to grant the City Manager an additional $50,000 in change order
authorization. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation:
In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
8a. Motion Consideration:Setting Closed Record Hearing on Appeal Numbers APP 01 -05 and 02 -05
Deputy City Attorney Driskell recommended two separate motions, although one hearing could be held to
consolidate the issues as both relate to the same land use decision, and will be the same record to be
considered by Council. He further explained that this issue is as a result of a decision made by the
Hearing Examiner and of subsequent receipt of application by a landowner to appeal that decision; that
some neighbors in addition to the property owner were elected to appeal that decision; that the next step
in the process is to set a date to hold a closed record public hearing to be held before Council; that it
would be a closed record as the record has already been established before the Hearing Examiner. It was
moved by Deputy Mayor Munson and seconded by Councilmember Flanigan to grant a closed record
hearing to be heard no later than June 14, 2005 in reference to appeal number APP 01 -05. Vote by
Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. It was then
moved by Deputy Mayor Munson and seconded by Councilmember Flanigan to grant a closed record
hearing to take place no later than June 14, 2005 on appeal number APP 02 -05. Vote by Acclamation: In
Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Councilmember Denenny
asked when Council would receive information on this in order to prevent unknowingly receiving
communication or contact with those involved. Attorney Driskell indicated he will advise Council
tomorrow on who the parties are so Council would not unwittingly partake in any ex -parte
communication, since this matter is a quasi-judicial matter.
PUBLIC COMMENTS There were no comments offered.
Council Meeting: 04 -12 -05 Page 5 of 9
Approved by Council: 04 -26 -05
ADMINISTRATIVE REPORTS: [no public comment]
9. Watershed Management Plan Presentation — Scott Kuhta /Rob Lindsay
Long Range Planner Kuhta explained that tonight's presentation deals with an ongoing watershed
planning process for the Little Spokane River and the Middle Spokane River, also known as WRIA 55
and 57 respectively. Mr. Kuhta introduced Rob Lindsay, Spokane County Water Resources Manager, and
Reanette Boese, Spokane County Groundwater Program Coordinator, to assist in the presentation; adding
that Spokane County is the lead agency for this planning process. Mr. Kuhta gave some background
information on the issue as noted on his April 12, 2005 Request for Council Action form. Mr. Kuhta then
gave his PowerPoint presentation, and mentioned that these projects are connected because there is a
connection or exchange of water in the aquifers. Mr. Kuhta stated that this is a voluntary participation
process; that this process has been ongoing, and that the steps are (1) organization of the planning unit;
(2) collecting data and assessment; (3) planned development and approval stage [the current stage]; and
(4) plan implementation. He stated that the planning unit must approve the Plan and we can choose to be
a part of that planning unit and have a representative participate and vote on behalf of the City; that there
must be consensus of all members of the Planning Unit or a consensus of the government members plus a
majority vote of the non - government members to approve the Plan. Once approved, the Plan goes to the
County Legislative authorities (Spokane County, Pend Oreille County, and Stevens County) for approval
from each authority. If the Plan is not approved, it may be sent back once to the Planning Unit for
revisions and then resubmitted to the Legislative Authority. Afterwards, if the County Legislative
authority does not grant approval, the project ends.
Mr. Kuhta explained that there are two elements of the Plan: water quantity and how it is used now and
plans for future use. Mr. Kuhta stated that there is a recommended instream flow of a certain minimum
amount of water in the streams in order to sustain fish; that the Plan is proposing an instream flow
recommendation of 500 cubic feet per second in the Barker Road area, which has been determined to be
the minimum amount that can sustain rainbow trout. Mr. Kuhta explained that further study is
recommended further downstream in the river, and then explained the recommended actions; and said if
we obligate ourselves through this Plan, we must follow through with that commitment. Mr. Kuhta stated
that at this point, we have not committed to any part of this Plan through funds or staff resources, or
otherwise, except the possibility of future participation on committees. If adopted, Spokane County will
be obligated, he explained to implement this Plan.
Deputy Mayor Munson asked that in 2003, the federal government commissioned a study to define the
aquifer; and as the aquifer is a major part of the watershed plan, how can such a plan be devised if the
definition of the aquifer has not yet been determined? Mr. Lindsay stated that that question is part of a
larger question: that there are many facets to this in addition to the interstate aquifer study, which is only
now just underway; that this Plan began years prior to that study along with other entities doing their own
study, such as Avista, and the Washington Department Of Ecology's (DOE) Total Maximum Daily Load
(TMDL) study; he said that this Plan is just the first step in identifying where the water is available and
where it will be needed in the future, and to plan for those needs. This Plan, he explained, also addresses
water conservation, and said it will incorporate adaptive management, and that the entire process is
intended to build on itself and as additional information comes to light, the Plan will be modified to
incorporate such additional information. Mr. Lindsay stated that the Interstate Aquifer Study just
completed their first round of data collection last summer; and that information is only now being
analyzed as a part of the Plan. Mr. Lindsay explained that while the County is the lead agency, it does not
have any more influence over this Plan than any other participating entity; and once this Plan is adopted
by the Counties, the clock starts and there will then be an additional year of focused implementation
planning to actually prioritize the recommendations listed and identify what will be done. The intent of
the Plan at this point, he continued, is to provide the initial thinking on the "who" and the "when" and not
necessarily the "how," which will be addressed in the year following plan adoption. Mr. Lindsay stated
that there is ample flexibility in the Plan to start implementing some measures which would not require
additional costs and which can be handled with available staff; and while moving forward with those
Council Meeting: 04 -12 -05 Page 6 of 9
Approved by Council: 04 -26 -05
aspects, the planning unit can develop a more focused and strategic approach to other measures such as
water conservation. Mr. Lindsay added that Spokane County staff would be happy to come to a study
session or other council format to have further exchange on this issue, and reminded Council that
participation in this plan is voluntary.
Deputy Mayor Munson stated his preference to follow up with Spokane Valley City staff; and that of his
concern about timing issues and resources that this Plan is asking to provide. Councilmember
DeVleming, speaking from his Vera Water and Power experience, stated that this Plan has been well
thought out with tremendous contribution, and he is comfortable with the participation and suggests
Council comply with the Plan, recognizing that approval of the Plan tonight is not the intent. Mayor
Wilhite mentioned the "three touch rule" and that this Plan contains extensive information to digest in one
session; she stated she feels Councilmembers will have additional questions, and appreciates Mr.
Lindsay's willingness to have further exchange on this topic. City Manager Mercier inquired if it might
be beneficial to check with the participating political jurisdictions to determine whether they feel it is
prudent to pursue this Plan in parallel with the work being done with the TMDL, or if it is a sequential
arrangement which should be considered; that in listening to comments from jurisdictions affected by the
Department of Ecology's TMDL study, that suggests to Mr. Mercier that the outcome will have the most
cost consequences to each of those jurisdictions; and in coming to a determination of what might be
allowable uses of that waterway, is a consideration of flow rates and other elements in this Plan; and that
he would be hesitant to have any plan going on now to come to conclusion in advance of the more
monumental judgment on the TMDL; and asked when was the last visit with each of the elected
representatives of the political jurisdictions participating, and he further asked what might be the
appropriate approach, whether time - phased, or sequential or otherwise, of this effect compared to that
work in analyzing capacities for the Spokane River. Councilmember Denenny added that all the major
components of these studies will impact the major decision on how to address wastewater treatment in
this community; and if such issue is not resolved, other consequences might follow, keeping in mind that
water flow will have a substantial impact on this issue. Councilmember Flanigan, in looking at the
question of whether to participate in this Plan, stated he sees no alternative except to participate, because
lack of participation could have future mandates for our steps without us having any voice in those
decisions.
Further discussion continued on timelines, necessary decisions, chronology of steps, the critical
importance of having these exchanges with affected entities, TMDL issues, quantity and quality, and
instream recommendations based on the needs of fish in the Barker Road area. Mr. Lindsay stated that as
more information is collected in the downstream section of the lower Spokane River (particularly from
Latah Creek through Lake Spokane), and following the development of the TMDL, the Planning Unit
would then come up with a recommendation for flow, making such recommendation from input from all
entities involved. He stated that different timelines are falling into place at different rates; that this Plan
has its own timeline which must be met regarding this process; and that when funds were accepted in
1998, that set the timeline in process; and at this point, we have exceeded the timeline of when this should
have been moved forward for adoption, as have most all other WIRAs within the State; that they are
cognizant of the involving issues and stressed that this Plan deals with quantity issues with conservation
being a top priority achieved through education. Mr. Lindsay explained that they have a meeting
scheduled for early May to incorporate comments received from the involved entities, and ideally they
would like to vote for approval of the Plan, by the Planning Unit, in mid to late May; and if approved,
will proceed to the counties for approval consideration.
Mayor Wilhite stated her desire for more time to further digest the Plan. Councilmember Flanigan said he
feels if we agree to participate, that will enable Council further time to study the Plan. Mr. Mercier said
that if the timeframe is mid to late May, keeping in mind the Council's three -touch rule, that would put
the issue again on Council's agenda about five days before a vote on accepting the entire Plan. Mayor
Wilhite stated that after Council has had more time to further read the Plan, this issue can be placed on an
Council Meeting: 04 -12 -05 Page 7 of 9
Approved by Council: 04 -26 -05
upcoming agenda. Councilmember Denenny added his concern that keeping in mind all those entities
involved with wastewater treatment, that he feels such a vote cannot be taken for Plan approval because
of all the pending wastewater issues. Council determined this issue will be brought back on an upcoming
agenda for further discussion.
10. Commercial Development Permit Process Flowchart — Nina Regor
Deputy City Manager Regor explained that the purpose of this issue is to summarize the activities and
draft recommendations in the commercial development permit process, and to make recommendations
and suggestions for improvement and the next steps in the process; keeping in mind that the permit
process is a work in progress. Ms. Regor also acknowledged the involvement of numerous staff in this
process, of the recommendation to hire one additional permit specialist, and once that person has been
hired, to designate one of the permit specialists as a lead permit specialist/project coordinator for the
commercial development applications. She mentioned that the existing fees received are more than
budgeted and would cover the cost of a new position, although staff has not completed a full cost
recovery analysis. After Deputy City Manager Regor's PowerPoint presentation, discussion issues
included customer service in general and specifically how an additional position will aid in a smoother
process; of the apparent construction boom; the current pace and trend of development activity; and the
current staff process. Council determined that staff should move forward to bring this issue back for
motion consideration to authorize the position, in that a coordinator position is important to further refine
our customer service process.
11. Proposed Budget amendment Discussion — Ken Thompson
Finance Director Thompson discussed some of the proposed amendments to the 2005 budget as shown on
the accompanying exhibit A, adding that this is a summary of the individual items proposed. Mr.
Thompson also mentioned that the "preservation project" item under Street Capital Projects has been
deleted and is not necessary. Mr. Thompson stated that if Council is satisfied with the list, staff can
return to council with a prepared amendment to the 2005 budget and asks Council to schedule a public
hearing for April 26, 2005. Mr. Mercier added that staff is attempting to schedule a Finance Committee
meeting prior to the public hearing, and at that Finance Committee meeting, he will also discuss the idea
of creating a civic building fund as an investment in a City Hall or Police Department or other needed
building. It was moved by Councilmember DeVleming and seconded by Councilmember Denenny to have
staff prepare the amended budget ordinance and schedule a public hearing. Vote by Acclamation: In
Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
12. Storage Tank Provisions — Tom Scholtens
Building Official Scholtens explained that Spokane Valley is located over a sole- source aquifer which
requires protection from potential contamination; that a potentially serious threat of contamination is
posed by the use, handling and storage of critical materials, and without provisions for spill containment,
both above ground and underground tanks containing critical materials present a potentially serious threat
to the aquifer. He further explained that Spokane County adopted standards for storage of critical
materials, and while we adopted many provisions of the Spokane County Code, these were not among
those adopted. Mr. Scholtens stated that a public hearing for this issue is scheduled for the Spokane
Valley Planning Commission for April 28, 2005. After brief discussion, it was Council consensus that Mr.
Scholtens move forward as expeditiously as possibly.
EXECUTIVE SESSION
It was moved by Deputy Mayor Munson and seconded by Mayor Wilhite, to extend the meeting to
approximately 9:30 p.m. to accommodate an executive session, and to enter into executive session to
discuss labor negotiations. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions:
None. Motion carried. Mayor Wilhite explained that the executive session should last approximately 30
minutes; that if it takes longer they will come back and make an announcement; and regardless if it takes
more or less time, they will adjourn without any further business.
Council Meeting: 04 -12 -05 Page 8 of 9
Approved by Council: 04 -26 -05
Council adjourned into executive session at 8:58 p.m., and ended executive session at 9:33 p.m. It was
moved by Councilmember Flanigan, seconded by Deputy Mayor Munson, and unanimously agreed upon
to adjourn. There being no further business, the meeting adjourned at 9:34 p.m.
ATTEST
Christine Bainbridge, City Clerk
)-t,G.m." \)j t4 ik)±Q
Diana Wilhite, Mayor
Council Meeting: 04 -12 -05 Page 9 of 9
Approved by Council: 04 -26 -05
Bidder's Name:
l Group #1
Misc. Seating
Glop #2
Dining Room
Tables &
Dining /Class
room Chairs
Group #3
Exterior
Furniture
Group #4
Misc.
Tables
Group t#5
Classroom
Tables
Group #6
Desk Units/
Wall Media
Boards/
Lectern
Group #7
Files &
Bookshelves
*�*
Group #8
Metal
Shelving
Units
Group #9
Mobile Art
Display
'"„`*
Group #10
Appliances
Group #11
Moving
Existing
Furniture
Group #12
Possible
Discount for
Single
Vendor
1 Bank 3 ice interiors
$98,900.4
- $12.232.81
$44,145.38
$60,86407
$11.850.36
$11,968.58
-
_
-
2. f ce L +epot
$90
-
-
-
-
$4,515.26
-
-
3. Office Depot
-
$ 73,099.48 -
_ -
-
-
_
-
-
_
-
4. COA
• .
$79,008.76
t.
$90.251.04 $13,682.02
f
$39,839.54
$66104.57
$16,377.81
$15,681.57
-
-
-
-
($5.000)
5. CDA -
-
-
-
-
-
a
-
6. CRG i $80084.71
- $ 12,483.58
$40,833.41 -
$12,802.28
$11,875.33
-
-
-
..
7. Interior Development -
$125,069.014 $13,202.28
-
$48,805.47
-
-
-
-
-
_
-
L University Appliance -
- -
-
-
-
-
-
-
$989.52
-
-
9. Fred's Appliance -
- -
-
-
-
-
-
$1,057.87
-
-
10. Dupree Building Specialities -
- -
-
-
-
$4,300.00
-
-
-
-
Madsen
Mitchell
E venson
&tonrad
NOTE: Each Group Is a Lump sum Total Including Tax
" Bid Instructions not followed - only bid one item in price group /non-approved item included in laid
"' Preliminarily approved items not accepted
*"• Lowest Responsive Bidder
'*" Quotes for Groups 8 & 10 were received after the March 16th bid date since rip bids were received
CenterPlace Furn ishings
BID OPENING
216 N. Ftoward, Skywalk, Level • Spokane, WA 99201 • P: (509) 624 -6800 • F: (509) 624 -6262
49332 Sobek Rd. East, PG Box 182 • Edwall, WA 99008 • P. (5O9) 236 -2311
Bid Tabulation: Furnishings Package for CenterPlace at Mirabeau Point Park
Project Number: 05 -001
• F: (509) 236 -2451
DatefFirrte: March 16, 2005 at 3 :00 PM
Page 1
April 8, 2005
Mayor and City Council Members
City of Spokane Valley
11707 E. Sprague Ave.
City of Spokane Valley, WA 99206
INVOICE: $25.000 for Project Access - Prescription Drug
Dear Mayor & City Council Members:
On behalf of the Spokane County Medical Society Foundation, we would like to thank
you for your leadership and strong support of Project Access. Your 2005 commitment of
S25.000 toward the cost of prescription drugs for low income uninsured residents is
deeply appreciated and reflect the strong community support we've been able to attract as
we proceed with this project in Spokane County.
I am attaching a list of our 2004 Accomplishments and our 2005 Goals. As you can see.
those goals are aggressive, but we feel that we cam accomplish them and move the
program to the next level.
We will issue progress reports on a regular basis and have, of course. included you on our
mailing list. If you have any questions, please don't hesitate to call us at 325 -5010.
And thanks again for both the donation and your strong support and endorsement.
Sincerely.
Orange Flag Building, 104 S Freya. Suite 114 • (509) 532 -8877 • Fax (509) 325-5409
Director. Project Access
cc: Karen Hagensen
Director File
PROJECT ACCESS
,J , 3 ' ;I 4/4..e 76 G ..144-e « a4 /fn,
RECEIV
APR 1 2 2
CITY OF SPOKANE vALLEY
CRY CLERK
•
2 n,q Accomplishments and 200J coals
2004 Significant Accomplishments
✓ Provider Network of over 640 health care providers in Spokane County
✓ Over 1,000 Spokane County low income residents have received medical services
✓ $3.1 million in free charity care given by providers to Spokane County residents
(10 /03 — 10/04)
• Dedicated Project Access Staff have processed over 1,300 applications
• Almost 2500 visits to providers (313 hospitals, 2177 physicians)
✓ Secured pharmaceutical funding from all small cities and the City of Spokane for 2005
✓ Robert Wood Johnson Site Visit successfully completed with no findings or suggestions
✓ All appropriate grant audits successfully completed with no findings
✓ Celebration Ad published in the Spokesman Review I2/5/04
2005 Goals
A. Provider Network Maintenance and Recruitment
1. Increase current network by 10%
2. Transition all current contract holders to Evergreen contracts
3. Create a Network Relation Program
B. Data Management
1. Create a data Warehouse that would blend existing data sources
2. Develop and publish an annual report
3. Develop and manage a Project Access Data Information sheet for us in grants and
funding opportunities
4. Contract with a Educational Institution to develop a Project Access Community
Health Report
C. Program Sustainability
1. Establish Goals for Committee Activity
✓ Sustainability Committee
✓ Project Access Partners Committee
_'. Congressional Grant Activities
✓ Pilot Project for Kathy McMorris Office to push
• Development of a Congressional Strategy
✓ Research of Federal Funding Opportunities
D. (;rant and Development Activity
1 Short Term Grants
'. Special Program Grants
F. Pharmaceutical Program
I Pursue Statewide PhannaceuticalfDME Program
2. Cities and Counties
Individual legislative Educational Sessions
Develop a Communities Relationship Program
3. Develop and Implement Mental Health Drug Program
F. Public Relations/Marketing Program
1. Develop and Implement Marketing Plan
G. Administration
1. Development of Administrative Handbook
2. Development and Implementation of a Staff Relations Program
3. Development and Implementation of a Volunteer Program
4. Development of Staff Evaluation Criteria