2014, 03-04 Study Session AGENDA
CITY OF SPOKANE VALLEY
CITY COUNCIL WORKSHEET
STUDY SESSION
Tuesday,March 4,2014 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
11707 East Sprague Avenue,First Floor
(Please Silence Your Cell Phones During the Meeting)
DISCUSSION LEADER SUBJECT/ACTIVITY GOAL
ROLL CALL:
ACTION ITEM:
1. Eric Guth Decant Facility Phase 2 Bid Award Motion Consideration
NON-ACTION ITEMS:
2. Rick VanLeuven 2013 Accomplishments Report Discussion/Information
3.Mike Jackson Legislative Agenda Update Discussion/Information
4.Mayor Grafos Advance Agenda Discussion/Information
5.Mayor Grafos Council Comments Discussion/Information
6.Mike Jackson City Manager Comments Discussion/Information
ADJOURN
Note: Unless otherwise noted above,there will be no public comments at Council Study Sessions. However,Council always reserves the
right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council,the
Council reserves the right to take "action" on any item listed or subsequently added to the agenda. The term "action" means to deliberate,
discuss,review,consider,evaluate,or make a collective positive or negative decision.
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical,hearing,or other impairments,please contact the City
Clerk at(509)921-1000 as soon as possible so that arrangements may be made.
Study Session Agenda,March 4,2014
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: March 4, 2014 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Spokane Valley Regional Decant Facility Phase
2 —Bid Award
GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376;
Storm and Surface Water Utility: SVMC 3.80; Aquifer Protection Area Fund: RCW 36.36.
PREVIOUS COUNCIL ACTION TAKEN: Awarded construction contract for Phase 1 June 11,
2013; Approved 2013 Budget Amendment May 28, 2013, Approved to award Final Design, April
16, 2013; and Approval of an Interlocal Agreement with the Washington State Department Of
Transportation (WSDOT), January 29, 2013.
BACKGROUND: A bid package to construct Phase 2 of the Spokane Valley Regional Decant
Facility was prepared and included an additive alternate bid to pave and illuminate the facility.
The first bid opening on 6 SEP 2013 had three bids, and the lowest apparent responsive bidder
was 12% higher than the engineer's estimate. If awarded, the project would have required an
additional $300,000, and after checking with funding partners it was determined that there
wasn't enough funding available at the time of the bid. For these reasons, staff decided in
October 2013 to reject all bids, look for additional savings and/or funding, and republish the bid.
The project team subsequently revised the bid package to give the contractor additional time to
complete the project during a more favorable time of year, installing single phase electrical
rather than three phase, giving more time to bid, and republishing during a slow construction
time of year. The republished bid opened on 30 JAN 2014 with six bids, doubling the number of
bidders from the previous bid. The bid and utility changes provided a net decrease of$100,000
in project costs, and The Department of Ecology and WSDOT have pledged over $200,000
collectively in additional funds, leaving a project deficit of$41,000 that is proposed to come from
City APA Fund 403.
OPTIONS: 1) Award the Spokane Valley Regional Decant Facility, Phase 2 Project to the
lowest responsive and responsible bidder, 2) not award the contract, or 3) provide additional
direction to staff.
RECOMMENDED ACTION OR MOTION: Move to award the Spokane Valley Regional Decant
Facility, Phase 2 Project to S&L Underground, Inc. in the amount of$841,619.53 and authorize
the City Manager to finalize and execute the construction contract.
BUDGET/FINANCIAL IMPACTS: Current approved project budget is $980,000, with $662,500
remaining after project design and Phase 1 construction. With the additional funding from
Ecology of$100,940, WSDOT $100,000, and the APA Fund 403 account of$41,000, new
project budget would be $1,221,940. At this level of funding, work associated with Phase 2
including construction, inspections, testing, utility connections, etc, could commence. A
proposed budget amendment will be brought to Council at a future meeting.
STAFF CONTACTS: Eric Guth — Public Works Director; Art Jenkins— Stormwater Engineer
ATTACHMENTS: Bid Tabulation; Project Funding Table
PROJECT FUNDING TABLE
Project 0173 - SV Regional Decant Facility
2/24/2014 13:07
Funding
City 403 WSDOT Ecology Total
Notes
WSDOT Interlocal GCB 1358
..................................................................................................................................
Ecology Grant G1200607
..................................................................................................................................
City 403 Budget
$95,000
$150,000 $150,000
$735,000 $735,000
$95,000
Council Approves Jan 2013, Executed 21 FEB 2013
............................................ .. .......................................................................................................................................................................................
Council Approves Jan 2013, Executed 28 MAR 2013
.............................................................................................................................................................................................................................................
City Project#0173, Amended Budget 2013
Subtotals: $95,000 $150,000 $735,000 $980,000
Proposed Additional $41,000 $100,000 $100,940 $241,940 As of 25 February 2014
$136,000 $250,000 $835,940 $1,221,940
Phase 2 Bid - 6 SEP 2013
3 Bidders
$881 ,234 - MDM Construction, apparent low
+ $68,000 for 3-phase AVISTA electric = $949,234
❑ Bid nalysis revealed escalation partly due to:
• Market Conditions
• Project Complexity
• Cold Weather Construction Issues
I Construction Time Constraint
10% Bid Contingency from Ecology not available at time of bid
Staff Rejects all bids 15 OCT 2013
Republish Ph . 2 Bid - 30 JAN 2014
Republished Bid Package included:
Electrical improvements = $60k savings on Utility
Connection Cost
Best time of year to bid, longer bid time
More time in Construction Schedule
Republished Bid Opening 30 JAN 2014
6 Bidders
$841 ,620 - S&L Underground, Inc.
+$7,500 for Single Phase electrical = $849, 120
Resulted in approx. $ 100,000 total savings from 1St Bid
2
30 JAN 2014 Project Snapshot
WSDOT,
$150,000
WSDOT,
$150,000
III
+WSDOT,
$100,000
+ Ecology,
$100,940
City 403,
$95,000
City 403, $95,000
$1,400,000
$1,300,000
$1,200,000
$1,100,000
$1,000,000
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
6 SEP 2013 Project Snapshot
3%Cont 26 437
Ecology,
$735,000
Alt Bid, $55,749
Base Bid,
$825,485
Expenditures
to date,
$311,000
$980K Funding $1.31M Expenses
Ecology,
$735,000
3%Cont$25,249
Util/Fees 37,500
Alt Bid,$90,
Base Bid,
$750,866
$1 .22M Funding
Expenditures
to date,
$317,500
$1 .22M Expenses
3
Ecology,
$835,940,
68%
Proposed Project Contributions
WSDOT,
7$250,000,
21 %
WSDOT Contributions shown do not include Water Line Extension or Property
Ecology
WSDOT
City
City,
$ 136,000,
11 %
Funding Option
Recommendation:
Council Authorizes Contract for Phase 2 +
Alternate Bid, and an additional $41 ,000 from the
403 APA Fund to fund the remaining local match.
5
1
Magnitude of Cost Savings
i thou-t
$800
$700
$600
$500
$400
$300
$200
Pellets:
Soak Charge:
Decant Facility Chg:
Haul to Landfill:
Landfill Dump Fee:
I
1
Current Metho
109 loads/year
$660/load
Pellets
Soak Charge
VS
With Decant Faciii
Haul to Landfill
Landfill Dump Fee
Current
$190
$50
$0
$260
$160
Decant Facility Onlin
scan acili y�Online
300 loads/yr
109 loads/yr
125fl11nad
Pellets: $0
Soak Char.e:
Decant Facility Chg
Landfill Dump Fee
Decant
(109 loads/year)
$0
$0
$130
$70
$50
•
DOT Borrow Fill
$120/load
Pellets: $0
Soak Charge: $0
Landfill Dump Fee: $0
Decant Facility Chg
il�
Decant
(300 loads/year)
$0
$0
$50
$70
$0
BID TABULATION
Spokane Valley Regional Decant Facility Phase 2-Project#14-009 Spokane
.0001;Valley
BID OPENING DATE -Jan 30,2014,10:00 A.M.
1/4
Engineer's Estimate
S&L Underground,Inc
Contractor's Northwest Inc
MDM Construction Inc
ITEM
ITEM
Unit
gUANTITY
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
BASE BID SCHEDULE
1
MOBILIZATION
LS
1
L.S.
$ 31,100.00
L.S.
$ 60,000.00
L.S.
$ 30,000.00
L.S.
$ 55,000.00
2
EROSION CONTROL
LS
1
L.S.
$ 5000.00
L.S.
$ 2,000.00
L.S.
$ 1,800.00
L.S.
$ 2,500.00
3
CONSTRUCTION SURVEYING
LS
1
L.S.
$ 5,000.00
L.S.
$ 5,000.00
L.S.
$ 4,000.00
L.S.
$ 7,500.00
4
CLEARING AND GRUBBING
AC
1.56
$ 1,500.00
$ 2,340.00
$ 1,000.00
$ 1,560.00
$ 1,200.00
$ 1,872.00
$ 1,500.00
$ 2,340.00
5
REMOVAL OF STUCTURE AND OBSTRUCTION
LS
1
L.S.
$ 2,000.00
L.S.
$ 2,000.00
L.S.
$ 2,000.00
L.S.
$ 2,750.00
6
ROADWAY EXCAVATION INCL.HAUL
CY
1,790
$ 14.50
$ 25,960.00
$ 12.00
$ 21,480.00
$ 13.00
$ 23,270.00
$ 12.00
$ 21,480.00
7
ROADWAY EXCAVATION AND PLACEMENT ON-SITE,INCL COMPACTION
CY
300
$ 5.27
$ 1,580.00
$ 14.00
$ 4,200.00
$ 30.00
$ 9,000.00
$ 15.00
$ 4,500.00
8
UNSUITABLE FOUNDATION EXCAVATION
CY
330
$ 34.50
$ 11,390.00
$ 18.00
$ 5,940.00
$ 13.00
$ 4,290.00
$ 30.00
$ 9,900.00
9
STORM TRENCH SAFETY SYSTEM
LS
1
L.S.
$ 1,100.00
L.S.
$ 2,000.00
L.S.
$ 2,000.00
L.S.
$ 500.00
10
PVC PIPE FOR WATER MAIN 2 IN.DIA
LF
308
$ 16.00
$ 4,930.00
$ 20.00
$ 6,160.00
$ 11.00
$ 3,388.00
$ 17.00
$ 5,236.00
11
YARD HYDRANT
EA
1
$ 1526.00
$ 1,530.00
$ 2,800.00
$ 2,800.00
$ 1550.00
$ 1,550.00
$ 3,800.00
$ 3,800.00
12
CATCH BASIN TYPE 1
EA
4
$ 1,381.00
$ 5,520.00
$ 1,800.00
$ 7,200.00
$ 1,800.00
$ 7,200.00
$ 1,000.00
$ 4,000.00
13
CATCH BASIN TYPE 2,48 IN DIA.
EA
2
$ 3,000.00
$ 6,000.00
$ 3,800.00
$ 7,600.00
$ 2,000.00
$ 4,000.00
$ 1,800.00j$ 3,600.00
14
INLINEAREADRAINS
EA
6
$ 1,200.00
$ 7,200,00
$ 1,400.00
$ 8,400.00
$ 1,300.00
$ 7,800.00
$ 1,150.00 $ 6,900.00
15
SUMP CATCH BASIN
EA
1
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 6,900.00
$ 6.,900.00
$ 9,000.00 $ 9,000.00
16
HIGH STRENGTH STORM SEWER PIPE,12-INCH DIA.
LF
126
$ 42.83
$ 5,400.00
$ 46.00
$ 5,796.00
$ 40.00
$ 5,040.00
$ 41.00 $ 5,166.00
17
PVC STORM SEWER PIPE 12-INCH DIA.
LF
337
$ 36.50
$ 12,300.00
$ 40.00
$ 13,480.00
$ 35.00
$ 11,795.00
$ 36.00 $ _ 12,132.00
18
PVC STORM SEWER PIPE 8-INCH DIA.
LF
32
$ 32.00
$ 1,020.00
$ 36.00
$ 1,152.00
$ 32.00
$ 1,024.00
$ 34.00 $ 1,088.00
19
TRENCH DRAIN
LF
27
$ 250.00
$ 6,750.00
$ 250.00
$ 6,750.00
$ 235.00
$ 6,345.00
$ 275.00
$ 7,425.00
20
TESTING STORM SEWER PIPE
LF
586
$ 1.40
$ 820.00
$ 2.00
$ 1,172.00
$ 3.00
$ 1,758.00
$ 3.00
$ 1,758.00
21
ELECTRICAL POWER SERVICE AND DISTRIBUTION SYSTEM
LS
1
L.S.
$ 42,450.00
L.S.
$ 35,000.00
L.S.
$ 55,000.00
L.S.
$ 52,000.00
22
SNOW MELTING SYSTEM
LS
1
L.S.
$ 31,680.00
L.S.
$ 32,000.00
L.S.
$ 23,000.00
L.S.
$ 23,500.00
23
CRUSHED SURFACING BASE COURSE
TN
782
$ 21.67
$ 16,950.00
$ 22.00
$ 17,204.00
$ 23.00
$ 17,986.00
$ 24.00
$ 18,768.00
24
CRUSHED SURFACING TOP COURSE
TN
40
$ 21.67
$ 870.00
$ 22.00
$ 880.00
$ 23.00
$ 920.00
$ 36.00
$ 1,440.00
25
ACCESS CONTROL SYSTEM
LS
1
L.S.
$ 4,650.00
L.S.
$ 6,800.00
L.S.
$ 15,000.00
L.S.
$ 8,000.00
26
CONCRETE CEMENT PAVEMENT -
CY
41
$ 350.00
$ 14,350.00
$ 450.00
$ 18,450.00
$ 420.00
$ 17,220.00
$ 180.00
$ 7,380.00
27
CAST-IN-PLACE CONCRETE
CY
464
$ 525.00
$ 243,600.00
$ 500.00
$ 232,000.00
$ 420.00
$ 194,880.00
$ 800.00
$ 371,200.00
28
BOLLARD
EA
2
$ 1,059.00
$ 2,120.00
$ 800.00
$ 1,600.00
$ 600.00
$ 1,200.00
$ 850.00
$ 1,700.00
29
STRUCTURAL CARBON STEEL
LS
1
L.S.
$ 65,000.00
L.S.
$ 60,000.00
L.S.
$ 167,453.00
L.S.
$ 90,000.00
30
PRECAST WHEELSTOP
EA
20
$ 190.00
$ 3,800.00
$ 100.00
$ 2,000.00
$ 40.00
$ 800.00
$ 170.00
$ 3,400.00
31
SWINGING STANDPIPE AND WINCH
EA
2
$ 6,890.00
$ 13,780.00
$ 12,000.00
$ 24,000.00
$ 9,500.00
$ 19,000.00
$ 11,000.00
$ 22,000.00
32
WALL MOUNT DRAIN VALVE
EA
2
$ 3,153.00
$ 6,310.00
$ 3,200.00
$ 6,400.00
$ 3,300.00
$ 6,600.00
$ 2,800.00
$ 5,600.00
33
HOSE RACK
EA
1
$ 1,500.00
$ 1,500.00
$ 1,200.00
$ 1,200.00
$ 1,400.00
$ 1,400.00
$ 1,250.00
$ 1,250.00
34
EXTRUDED CONCRETE CURB,TYPE 4
LF
125
$ 20.00
$ 2,500.00
$ 40.00
$ 5,000.00
$ 19.00
$ 2,375.00
$ 12.00
$ 1,500.00
35
DUAL FACED CEMENT CONCRETE TRAFFIC CURB
LF
82
$ 22.00
$ 1,800.00
$ 45.00
$ 3,690.00
$ 20.00
$ 1,640.00
$ 22.00
$ 1,804.00
36
CHAINLINK FENCE TYPE 3
LF
905
$ 20.00
$ 18,100.00
$ 28.00
$ 25,340.00
$ 32.00
$ 28,960.00
$ 15.00
$ 13,575.00
37
24 FT MOTORIZED SWING GATE
EA
1
$ 16,360.00
$ 16,360.00
$ 19,000.00
$ 19,000.00
$ 15,300.00
$ 15,300.00
$ 2,500.00
$ 2,500.00
38
DOUBLE 20 FT.CHAIN LINK GATE
EA
1
$ 1500.00
$ 1,800.00
$ 1,400.00
$ 1,400.00
$ 1,800.00
$ 1,800.00
$ 2,000.00
$ 2,000.00
39
SINGLE 6 FT CHAIN LINK GATE
EA
1
$ 750.00
$ 750.00
$ 800.00
$ 800.00
$ 1,000.00
$ 1,000.00
$ 375.00
$ 375.00
1/4
40
SOIL AMENDMENT,2-INCH COMPOST DEPTH
AC
0.26
$ 9,373.00
$ 2,440.00
$ 17,000.00
$ 4,420.00
$ 16,065.00
$ 4,177.00
$ 17,000.00
$ 4,420.00
41
SEEDING AND MULCHING
AC
0.26
$ 2,430.00
$ 630.00
$ 5,000.00
$ 1,300.00
$ 3,923.00
$ 1,020.00
$ 4,200.00
$ 1,092.00
42
SOIL AMENDMENT,PLANTING AREAS
CY
33
$ 34.86
$ 1,150.00
$ 65.00
$ 2,145.00
$ 46.00
$ 1,518.00
$ 50.00
$ 1,650.00
43
IRRIGATION SYSTEM
LS
1
L.S.
$ 1,760.00
L.S.
$ 6,000.00
L.S.
$ 5,200.00
_ L.S.
$ 5,600.00
44
PLANT SELECTION ACER GLABRUM,7-8'HT
EA
10
$ 21.33
$ 210.00
$ 200.00
$ 2,000.00
$ 180.00
$ 1,800.00
$ 190.00
$ 1,900.00
45
PLANT SELECTION ARCTOSTAPHYLOS UVA-URSI,1 GAL.
EA
290
$ 21.00
$ 6,090.00
$ 20.00
$ 5,800.00
$ 15.00
$ 4,350.00
$ 16.50
$ 4,785.00
46
BARK OR WOOD CHIP MULCH(3")
CY
33
$ 40.00
$ 1,320.00
$ 50.00
$ 1,650.00
$ 42.00
$ 1,386.00*
$ 45.00
$ 1,485.00
BASE BID TOTAL =,---111WWWWWW,
$648,910.00
$690,769.00
$726,017.00*
$815,499,;
$70,948.41
TAX
$56,455.17
$60,096.90
$63,163.48
ALTERNTE BID SCHEDULE
1
HMA CL.1/2 IN PG64-28,4-INCH DEPTH
SY
2,680
$20.50
$ 54,940.00
$17.00
$ 45,560.00
$ 17.00
$
45,650.00*
$16.75
$
44,890.00
2
HMA CL.1/2 IN.PG64-28,2-INCH DEPTH
SY
300
$10.25
$ 3,080.00
$15.50
$ 4,650,00
$ 15.00
$
4,500.00
$15.25
$
4,575.00
3
CRUSHED SURFACING BASE COURSE
TN
276
$21.67
$ 5,980.00
$30.00
$ 8,280.00
$ 23.00
$
6,348.00*
$25.00
$
6,900.00
4
ILLUMINATION SYSTEM
LS
1
L.S.
$ 27,640.00
L.S.
$ 25,000.00
L.S.
$
29,070.00
L S.
$
19,000.00
ALTERNATE BID TOTAL
$91,640.00
$ 83,490.00
$ 85,478.00*
$ 75,365 00
TAX
$7,972.68
$7,263.63
$7,436.59
$6,556.76
TOTAL
$804,977.85
$841,619.53
$882,095.07
$968,369.17
Addendums acknowledged
Bid deposit surety bond
Subcontractor list
Mobilization%of total(Base Bid)
Bid tab includes correction of Bidder calculated total:
*indicates corrected value
2/4
Yes
Yes
Yes
8.69%
N/A
Yes
Yes
Yes
#VALUE!
Yes
Yes
Yes
Yes
6.74%
N/A
BID TABULATION
Spokane Valley Regional Decant Facility Phase 2-Project#14-009 SpOpkane
.0,00Valley•
BID OPENING DATE -Jan 30,2014,10:00 A.M.
3/4
Engineer's Estimate
West Company
William Winkler Co
Knife River Corporation-
Northwest
ITEM
ITEM
Unit
QUANTITY
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
BASE BID SCHEDULE
s 2
1
MOBILIZATION
LS
1
L.S.
$ 31,100.00
L.S.
$
88,000.00
L.S.
$
50,000.00
L.S.
$
63,000.00
2
EROSION CONTROL
LS
1
L.S.
$ 5,000.00
L.S.
$
5,000.00
L.S.
$
2,000.00
L.S.
$
4,000.00
3
CONSTRUCTION SURVEYING
LS
1
L.5.
$ 5,000.00
L.S.
$
10,000.00
L.S.
$
4,000.00
L.S.
$
6,500.00
4
CLEARING AND GRUBBING
AC
1.56
$ 1,500.00
$ 2,340.00
$ 10,000.00
$
15,600.00
$ 5,000.00
$
7,800.00
$ 3,000.00
$
4,680.00
5
REMOVAL OF STUCTURE AND OBSTRUCTION
LS
1
L.S.
$ 2,000.00
L.S.
$
5,000.00
L.S.
$
5,000.00
L.S.
$
1,000.00
6
ROADWAY EXCAVATION INCL.HAUL
CY
1,790
$ 14.50
$ 25,960.00
$ 15.00
$
26,850,00
$ 14.00
$
25,060.00
$ 13.25
$
23,717.50
7
ROADWAY EXCAVATION AND PLACEMENT ON-SITE,INCL COMPACTION
CY
300
$ 5.27
$ 1,580.00
$ 6,00
$
1,800.00
$ 25.00
$
7,500.00
$ 38.00
$
11,400.00
8
UNSUITABLE FOUNDATION EXCAVATION
CY
330
$ 34.50
$ 11,390.00
$ 15.00
$
4,950.00
$ 55.00
$
18,150.00
$ 39.00
$
12,870.00
9
STORM TRENCH SAFETY SYSTEM
LS
1
L.S.
$ 1,100.00
L.S.
$
500.00
L.S.
$
500.00
L.S.
$
600.00
10
PVC PIPE FOR WATER MAIN 2 IN.DIA
LF
308
$ 16.00
$ 4,930.00
$ 15.00
$
4,620.00
$ 14.00
$
4,312.00
$ 14.00
$
4,312.00
11
YARD HYDRANT
EA
1
$ 1,526.00
$ 1,530.00
$ 1,500.00
$
1,500.00
$ 5,000.00
$
5,000.00
$ 1,500.00
$
1,500.00
12
CATCH BASIN TYPE 1
EA
4
$ 1,381.00
$ 5,520.00
$ 1,200.00
$
4,800.00
$ 1,700.00
$
6,800.00
$ 1,300.00
$
5,200.00
13
CATCH BASIN TYPE 2,48 IN DIA.
EA
2
$ 3,000.00
$ 6,000.00
$ 2,500.00
$
5,000.00
$ 3,000.00
$
6,000.00
$ 2,500.00
$
5,000,00
14
INLINE AREA DRAINS
EA
6
$ 1,200.00
$ 7,200.00
$ 1,000.00
$
6,000.00
$ 1,000.00
$
6,000.00
$ 1,400.00
$
8,400.00
15
SUMP CATCH BASIN
EA
1
$ 10,000.00
$ 10,000.00
$ 10,000.00
$
10,000.00
$ 10,000.00
$
10,000.00
$ 8,500.00
$
8,500.00
16
HIGH STRENGTH STORM SEWER PIPE,12-INCH DIA.
LF
126
$ 42.83
$ 5,400.00
$ 50.00
$
6,300.00
$ 60.00
$
7,560.00
$ 40.00
$
5,040.00
17
PVC STORM SEWER PIPE 12-INCH DIA.
LF
337
$ 36.50
$ 12,300.00
$ 35.00
$
11,795.00
$ 50.00
$
16,850.00
$ 32.00
$
10,784.00
18
PVC STORM SEWER PIPE 8-INCH DIA.
LF
32
$ 32.00
$ 1,020.00
$ 35.00
$
1,120.00
$ 45.00
$
1,440.00
$ 65.00
$
2,080.00
19
TRENCH DRAIN
LF
27
$ 250.00
$ 6,750.00
$ 250.00
$
6,750.00
$ 300.00
$
8,100.00
$ 285.00
$
7,695.00
20
TESTING STORM SEWER PIPE
LF
586
$ 1.40
$ 820.00
$ 2.00
$
1,172.00
$ 3.00
$
1,758.00
$ 2.00
$
1,172.00
21
ELECTRICAL POWER SERVICE AND DISTRIBUTION SYSTEM
LS
1
L.S.
$ 42,450.00
L.S.
$
30,000.00
L.S.
$
30,000.00
L.S.
$
40,000.00
22
SNOW MELTING SYSTEM
LS
1
L.S.
$ 31,680.00
L.S.
$
35,000.00
L.S.
$
25,000.00
L.S.
$
23,000.00
23
CRUSHED SURFACING BASE COURSE
TN
782
$ 21.67
$ 16,950.00
$ 25.00
$
19,550.00
$ 30.00
$
23,460.00
$ 22.00
$
17,204.00
24
CRUSHED SURFACING TOP COURSE
TN
40
$ 21.67
$ 870.00
$ 35.00
$
1,400.00
$ 40.00
$
1,600.00
$ 39.50
$
1,580.00
25
ACCESS CONTROL SYSTEM
LS
1
L.S.
$ 4,650.00
L.S.
$
20,000.00
L.S.
$
30,000.00
L.S.
$
29,000.00
26
CONCRETE CEMENT PAVEMENT
CY
41
$ 350.00
$ 14,350.00
$ 400.00
$
16,400.00
$ 300.00
$
12,300.00
$ 350.00
$
14,350.00
27
CAST-IN-PLACE CONCRETE
CY
464
$ 525.00
$ 243,600.00
$ 900.00
$
417,600.00
$ 860.00
$
399,040.00
$ 1,000.00
$
464,000.00
28
BOLLARD
EA
2
$ 1,059.00
$ 2,120.00
$ 1,750.00
$
3,500.00
$ 1,500.00
$
3,000.00
$ 1,600.00
$
3,200.00
29
STRUCTURAL CARBON STEEL
LS
1
L.S.
$ 65,000.00
L.S.
$
25,000.00
L.S.
$
30,000.00
L.S.
$
11,000.00
30
PRECAST WHEELSTOP
EA
20
$ 190.00
$ 3,800.00
$ 200.00
$
4,000.00
$ 220.00
$
4,400.00
$ 66.45
$
1,329.00
31
SWINGING STANDPIPE AND WINCH
EA
2
$ 6,890.00
$ 13,780.00
$ 10,000.00
$
20,000.00
$ 15,000.00
$
30,000.00
$ 8,500.00
$
17,000.00
32
WALL MOUNT DRAIN VALVE
EA
2
$ 3,153.00
$ 6,310.00
$ 5,000.00
$
10,000.00
$ 6,000.00
$
12,000.00
$ 5,700.00
$
11,400.00
33
HOSE RACK
EA
1
$ 1,500.00
$ 1,500.00
$ 3,000.00
$
3,000.00
$ 3,000.00
$
3,000.00
$ 1,400.00
$
1,400.00
34
EXTRUDED CONCRETE CURB,TYPE 4
LF
125
$ 20.00
$ 2,500.00
$ 20.00
$
2,500.00
$ 35.00
$
4,375.00
$ 42.00
$
5,250.00
35
DUAL FACED CEMENT CONCRETE TRAFFIC CURB
LF
82
$ 22.00
$ 1,800.00
$ 60.00
$
4,920.00
$ 40.00
$
3,280.00
$ 48.00
$
3,936.00
36
CHAINLINK FENCE TYPE 3
LF
905
$ 20.00
$ 18,100.00
$ 30.00
$
27,150.00
$ 35.00
$
31,675.00
$ 33.00
$
29,865.00
37
24 FT MOTORIZED SWING GATE
EA
1
$ 16,360.00
$ 16,360.00
$ 15,000.00
$
15,000.00
$ 18,000.00
$
18,000.00
$ 16,500.00
$
16,500.00
38
DOUBLE 20 FT.CHAIN LINK GATE
EA
1
$ 1,800.00
$ 1,800.00
$ 1,500.00
$
1,500.00
$ 2,000.00
$
2,000.00
$ 1,900.00
$
1,900.00
39
SINGLE 6 FT CHAIN LINK GATE
EA
1
$ 750.00
$ 750.00
$ 1,000.00
$
1,000.00
$ 1,200.00
$
1,200.00
$ 1,000.00
$
1,000.00
3/4
40
SOIL AMENDMENT,2-INCH COMPOST DEPTH
AC
0.26
$ 9,373.00
$ 2,440.00
$ 16,200.00
$ 4,212.00
$ 20,000.00
$ 5,200.00
$ 17,300.00
$ 4,498.00
41
SEEDING AND MULCHING
AC
0.26
$ 2,430.00
$ 630.00
$ 4,000.00
$ 1,040.00
$ 5,000.00
$ 1,300.00
$ 4,300.00
$ 1,118.00
42
SOIL AMENDMENT,PLANTING AREAS
CY
33
$ 34.86
$ 1,150.00
$ 48.00
$ 1,584.00
$ 70.00
$ 2,310.00
$ 50.00
$ 1,650.00
43
IRRIGATION SYSTEM
LS
1
L.S.
$ 1,760.00
L.S.
$ 5,500.00
L.S.
$ 7,000.00
L.S.
$ 5,500.00
44
PLANT SELECTION ACER GLABRUM,7'-8'HT
EA
10
$ 21.33
$ 210.00
$ 185.00
$ 1,850.00
$ 200.00
$ 2,000.00
$ 195.00
$ 1,950.00
45
PLANT SELECTION ARCTOSTAPHYLOS UVA-URSI,1 GAL.
EA
290
$ 21.00
$ 6,090.00
$ 15.50
$ 4,495.00
$ 20.00
$ 5,800.00
$ 16.00
$ 4,640.00
46
BARK OR WOOD CHIP MULCH(3")
CY
33
$ 40.00
$ 1,320.00
$ 42.00
$ 1,386.00
$ 50.00
$ 1,650.00
$ 45.00
$ 1,485.00
BASE BID TOTAL
$648,910.00
$894,344.00
$883,420.00
IP $901,205.50*
TAX
$56,455.17
$77,807.93
$76,857.54
$78,404.88
ALTERNTE BID SCHEDULE
1 HMA CL.1/2 IN.PG64-28,4-INCH DEPTH
2 HMA CL.1/2 IN,PG64-28,2-INCH DEPTH
SY
2,680
$20.50 $
54,940.00 $ 16.90
45,292.00 $ 20.00
53,600.00
SY
300
$10.25
$
3,080.00 $ 15.30
4,590.00 $ 16.00
4,800.00
3 CRUSHED SURFACING BASE COURSE
TN
276
21.67 $
5.980.00
20.00
5,520.00
25.00
6,900.00
15.85 $
11.75 $
25.00 $
42,478.00
3,525.00
6,900.00
4 ILLUMINATION SYSTEM LS 1
L.S. $ 27,640.00
L.S. $ 16,500.00
L.S. $ 25,000.00
L.S. $ 20,000.00
ALTERNATE BID TOTAL
$91,640.00
$ 71,902.00
$ 90,300.00
$ 72,903.00
TAX
$7,972.68
$6,255.47
$7,856.10
$6,342.56
TOTAL
$804,977.85
$1,050,309.40
$1,058,433.64
$1,058,855.94
Addendums acknowledged
Bid deposit surety bond
Subcontractor list
Mobilization%of total(Base Bid)
Bid tab includes correction of Bidder calculated total:
'indicates corrected value
4/4
Yes
Yes
Yes
9.84%
N/A
Yes
Yes
Yes
5.66%
N/A
Yes
Yes
Yes
6.99%
Yes
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: March 4, 2014 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: 2013 Accomplishments Report
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND: Chief VanLeuven will present the 2013 Accomplishments Report.
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Chief Rick VanLeuven
ATTACHMENTS: PowerPoint Presentation
(aPO A lE VALLEY QLEGE Fti
SPOKANE COUNTY ISTRICT ' I•>-
a
Spokane Valley Police Department
2013 Accomplishments
tan
• Intelligence- Led Policing has been successfully
implemented and improved by Spokane Valley
Police:
o Intelligence analysis used to develop effective policing strategies
o Designated ILP Detective to enhance information exchange between
patrol personnel and detectives
o Identifying and addressing crime trends more rapidly
o Roll call bulletin boards continually updated with intelligence info
• Implementation of Intelligence- Led Policing has
had the following community results:
o Arrests of the most prolific criminals
o Recovery of stolen property
o Reduction of burglaries and vehicle prowls in targeted areas
Public Safety
•
•2
tan
• Crime Reduction Unit
•
Public Safety
o Patrol deputies and detectives worked an intelligence based emphasis June
through August, varied hours and days of the week;
o Results:
• 44 Felony Charges/Arrests
• 21 Misdemeanor Charges/Arrests
• 59 Felony Warrant Arrests
• 33 Misdemeanor Warrant Arrests
• 354 Persons Contacted
• Reduction of crime in area of operation
o Several neighbors came out to contact CRU members, expressing their
appreciation for making arrests for crimes occurring in their neighborhoods;
o Skills learned by deputies during this assignment are taken back to other
patrol personnel, which assists detectives in future investigations.
*Citizen involvement
& reporting is a
major key to the
Sheriff's Office
success in solving
these crimes
.3
Public Safety
Lethality Assessment Program - Maryland Model (LAP)
• GOAL: To prevent domestic vic,lenc., homicides, serious injury, and
re-assault by encouraging more victims to utilize the support and
shelter services of domestic violence programs.
• Integrates an evidence-based screening tool with an
accompanying protocol to:
o identify at the scene those victims of intimate partner domestic
violence who are at the greatest risk of being murdered, and
o connect them immediately to the local domestic violence
program.
• Research shows that putting victims in touch with services as soon
as possible reduces domestic violence related homicides, serious
assaults and repeat victimization.
•
•4
tan
Public Safety
Lethality Assessment Program - Maryland Model (LAP),
cont.
• Spokane Co. Sheriff's Office and national domestic violence
statistics, to include a three-year study, has determined that 73% of
our homicides are DV-related.
• Since the implementation of the LAP Protocol in Spokane Valley
and Spokane County, there is now a new understanding of the
collaborative roles that exist between law enforcement and DV
Advocates in the greater Spokane County Region.
• Spokane County Sheriff's Office is the leading agency that brought
LAP to the greater Spokane County Region,.
• Through our collaborative efforts, reaching the goal of breaking the
cycle of domestic violence one relationship at a time is starting to
happen. .5
Public Safety
• Traffic Unit -
o Two additional Drug Recognition Experts (DRE's) trained in 2013,
bringing the total to four for SVPD;
o In 2013, SVPD had approx. 40 DUI's involving drivers under the influence
of marijuana; youngest age 15yrs, oldest age 61 yrs; majority age 18-25.
Just under 20 DUI's involving marijuana occurred in 2012.
o 24/7 DUI-Monitoring Program developed;
o New Spokane Valley Ordinance requiring tow companies to call 24-
hour tow hotline prior to private impound to avoid towing of stolen
vehicles;
o Target Zero teams, supported by grant funds, resulted in 37 DUI arrests
during emphasis patrols.
• 6
tan
Public Safety
• Spokane Valley Traffic School -
o In 2013, 59 traffic school classes were held for residents in Spokane County,
involving 1 ,715 students; out of 1 ,792 applications received, 901 applications to
attend traffic school were from Spokane Valley.
o Continues to provide drivers issued traffic infractions by Spokane Valley Police the
option of attending an educational class instead of paying a fine; upon successful
completion of the six-hour class, the traffic infraction is dismissed and will not
appear on the attendee's driving record.
o The Collision Avoidance, Reduction and Education School (C.A.R.E.S) is a
completely voluntary program and drivers continue to have the options of
admitting fault and paying the fine, contesting the infraction by pleading not
guilty, or mitigating the infraction by pleading guilty with an explanation.
o Evaluations completed by those attending Traffic School continue to be positive
with the majority of comments including how much they learned, although they
are seasoned drivers.
•
. 7
tan
�Ya1leY
Public Safety
False Alarm Program success:
• As of 12/31 /13, the number of
open/active accounts with the City
of Spokane Valley False Alarm
Reduction Unit has risen to 3,486
active accounts over 2012's total of
3,085 active accounts.
• Despite the 13% increase in active
accounts the number of billable
false alarms has decreased slightly
to 960 in 2013 as compared to 977 in
2012.
• The false alarm rate has now fallen
to 275.4 false alarm calls per 1 ,000
accounts. This compares favorably
to 316.7 false alarm calls per 1 ,000
accounts in 2012.
4000 -
3500
3000
2500
2000
1500
1000
500
0
SVPD False Alarm Reduction Unit
2011-2013
N-
CO
N
CO
2011 2012 2013
❑Active Accts
El Billable False
Alarms
❑FA Rate/1000
Accts
•
.g
tan
Public Safety
• Spokane Valley Police continues to participate with State
and Federal agencies utilizing strategic planning
processes to focus on regional crime problems.
•
• Detectives are working with Department of Corrections (DOC) officers to establish
guidelines to better communicate with the Sheriff's Office the activities of persons
currently under supervision.
• We are also working with DOC to better evaluate inmate applications for release
to addresses within Spokane Valley.
• Establish intelligence exchange among agencies regarding criminal activity on
active offenders.
.9
tan
• Crime Prevention:
Public Safety
o Crime prevention outreach with all Spokane Valley Mall
businesses for potential critical incident planning.
o Pro-active crime prevention bank and pharmacy visits by our
officers to reduce robberies.
• Participated in a Full-Scale Active Shooter Exercise with Spokane
i
Valley Mall Security and Valley Fire reference a critical incident
response.
• The Sheriff's Training Unit held 107 classes providing instruction to
approx. 3,365 persons at the Training Center as of 12/31 /13.
o Hotels booked by those attending training in Sp okane Valley
totaled 3,823, with an economic impact of $653,410.
o Total training cost savings to SCSO is $368,034.
• 10
n,F
tan
„woo Val ley
• Two new K- 9's to Spokane Valley
Police:
o Deputy Thurman's K-9 Partner, Lazio
o Deputy Kullman's K-9 Partner, Deacon
Public Safety
• Maintain Facebook site for the Spokane Valley Police
Department.
• Keeps Spokane Valley citizens informed of current news and
operational successes;
• Provides photos of recovered stolen property; many victims have
located their items through the photos and were able to get their
property returned;
• Chief's crime prevention and safety tips are posted.
• 11
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: March 4, 2014 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Legislative Agenda Update
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
City Attorney Cary Driskell, and Deputy Mayor Arne Woodard, will brief Council on their recent
meeting in Olympia with Legislators.
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Mike Jackson, Cary Driskell
ATTACHMENTS:
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of February 27, 2014; 11:00 a.m.
Please note this is a work in progress; items are tentative
To: Council& Staff
From: City Clerk,by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
March 11,2014,Formal Meeting Format. 6:00 p.m. [due Mon,March 3]
Proclamation:Acknowledging Avista's 125` Anniversary in Spokane Valley
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.First Reading Ordinance 14-003 Amending Permitted Use Matrix—John Hohman,Mike Basinger(20 min)
3.Admin Report: Advance Agenda (5 minutes)
4. Info Only: SRTC Call for Projects [STP Funding] [*estimated meeting: 30 minutes]
March 18,2014, Study Session Format,6:00 p.m. [due Mon,March 10]
1. Community Preparedness—Deputy Chief Hail (45 minutes)
2. SRTC Call for Projects(STP Funding)—Eric Guth (15 minutes)
3. Training: Public Records Act—Cary Driskell (30 minutes)
4.Advance Agenda (5 minutes)
[*estimated meeting: 95 minutes]
March 25,2014, Formal Meeting Format,6:00 p.m. [due Mon,March 17]
1.PUBLIC HEARING: Interim Marijuana Regulations—Erik Lamb (10 minute)
2. Consent Agenda(claims,payroll,minutes) (5 minutes)
3. Second Reading Ordinance 14-003 Amending Permitted Use Matrix—John Hohman,Mike Basinger(15 min)
4.Motion Consideration: SRTC Call for Projects—Eric Guth (10 minutes)
5.Admin Report: Advance Agenda (5 minutes)
6. Info Only: Department Monthly Reports [*estimated meeting: 45 minutes]
April 1,2014, Study Session Format,6:00 p.m. [due Mon,March 24]
1. Comp Plan Amendments(CPA 2014)Admin Report—Lori Barlow (20 minutes)
2. Proposed Findings of Fact,Interim Marijuana Regulations—Erik Lamb (15 minutes)
3.Advance Agenda (5 minutes)
[*estimated meeting: 40 minutes]
April 8,2014,Formal Meeting Format,6:00 p.m. [due Mon,March 31]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Proposed Ordinance Adopting Findings of Fact,Interim Marijuana Regulations—Erik Lamb(15 minutes)
3.First Reading Proposed Ordinance,Comp Plan Amendments—Lori Barlow (15 minutes)
4.First Reading Proposed Ordinance,Comp Plan Map—Lori Barlow (10 minutes)
5.Admin Report: Advance Agenda (5 minutes)
[*estimated meeting: 50 minutes]
Draft Advance Agenda 2/27/2014 1:10:15 PM Page 1 of 2
April 15, 2014,Study Session Format,6:00 p.m. [due Mon, April 7]
1. Advance Agenda (5 minutes)
[*estimated meeting: minutes]
April 22,2014, Formal Meeting Format,6:00 p.m. [due Mon,April 14]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Second Reading Proposed Ordinance,Comp Plan Amendments—Lori Barlow (10 minutes)
3. Second Reading Proposed Ordinance,Comp Plan Map—Lori Barlow (10 minutes)
4.Admin Report: Advance Agenda (5 minutes)
5. Info Only: Department Monthly Reports [*estimated meeting: 30 minutes]
April 29,2014, Study Session Format, 6:00 p.m. [due Mon,April 21]
1.Advance Agenda (5 minutes)
May 6,2014, Study Session Format, 6:00 p.m. [due Mon, April 28]
1.Advance Agenda (5 minutes)
May 13,2014,Formal Meeting Format,6:00 p.m. [due Mon,May 5]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.Admin Report: Advance Agenda (5 minutes)
May 20,2014, Study Session Format, 6:00 p.m. [due Mon, May 12]
1.Advance Agenda (5 minutes)
[*estimated meeting: minutes]
May 27,2014, Formal Meeting Format,6:00 p.m. [due Mon,May 19]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.Admin Report: Advance Agenda (5 minutes)
3. Info Only: Department Monthly Reports
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
ADA Transition Plan Street Vacation Process
Avista Electrical Franchise Urban Agriculture (animals,bees,etc.)
AWC June 2014 conference
CDBG(Comm Dev Block Grants) *time for public or Council comments not included
Coal/Oil Train Environmental Impact Statement
Future Acquisition Areas
Historic Preservation
Interim Marijuana Regulations expire Aug 11,2014
Public Safety Contract,Proposed Amendment
Sports Commission Update
STA Bus Shelters/sidewalks/benches
Stormwater Swales,care of
Draft Advance Agenda 2/27/2014 1:10:15 PM Page 2 of 2