2004, 05-11 Regular Meeting MinutesMINUTES
City of Spokane Valley
City Council Regular Meeting
Tuesday, May 11, 2004
Mayor DeVleming called the meeting to order at 6:00 p.m., and welcomed everyone to the meeting.
Attendance:
Councilmembers:
Michael DeVleming, Mayor
Diana Wilhite, Deputy Mayor
Dick Denenny, Councilmember
Mike Flanigan, Councilmember
Richard Munson, Councilmember
Gary Schimmels, Councilmember
Steve Taylor, Councilmember
Staff:
Dave Mercier, City Manager
Nina Regor, Deputy City Manager
Stanley Schwartz, City Attorney
Cary Driskell, Deputy City Attorney
Neil Kersten, Public Works Director
Marina Sukup, Community Development Director
Cal Walker, Police Chief
Ken Thompson, Finance Director
Mike Jackson, Parks & Recreation Director
Morgan Koudelka, Administrative Analyst
Sue Pearson, Deputy City Clerk
Chris Bainbridge, City Clerk
PLEDGE OF ALLEGIANCE: Mayor DeVleming led the Pledge of Allegiance.
INVOCATION: Deputy City Clerk Pearson gave the invocation.
ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Mayor DeVleming and seconded by Deputy Mayor
Wilhite to approve the agenda as presented. Vote by Acclamation: In Favor: Unanimous. Opposed:
None. Abstentions: None. Motion carried.
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
Deputy Mayor Wilhite: reported that she attended a meeting concerning issues connected with the "un-
insured week" and heard a presentation on the status of Project Access; she also attended the memorial
services held for the slain police officers in the State of Washington.
Councilmember Munson: said that he attended an STA Ad Hoc Committee meeting to develop a concept
for a Citizen's Advisory Committee; that he also attended the ceremony for the police officers; and
further attended an AWC Public Policy Committee, which develops topics for lobbying issues.
MAYOR'S REPORT: Mayor DeVleming read the "Older Americans Month" proclamation, and then
the proclamation for "Tourism Week."
PUBLIC COMMENTS: Mayor DeVleming invited public comments on subjects not on the agenda.
Tony Lazanis, 10626 East Empire, Spokane Valley: voiced his concerned about a newspaper article and
the Mayor's response and quoted from the article: "DeVleming said that the Valley incorporated ... the
advantages were not necessarily control, it was representation." Mr. Lazanis said that if control of the
utility was needed, then why not control the fire district, the library district, and the thirteen water
districts; he said he wondered how the Mayor can represent anybody if there is no control of the assets.
Council Minutes 05 -11 -04 Page 1 of 6
Date Approved by Council: 05 -25 -04
N.A. Brown, Otis Orchards (E. 18909 Marietta): said that last September he turned in his complaint and
that of nine other neighbors on junk vehicles on the lot next to him; that there is a trailer in the
neighborhood with people living in it with no sewage hookup and no electrical hookup except an
extension cord.
Phyllis .J. Wardle, 11124 E. Sprague: said she has lived on East Sprague for over 50 years; her parents
have over seven plots of property on east Sprague this side of the couplet, and on Dishman on the other
side of the couplet; that she is against the couplet; said in reference to the recent survey, the results were
in the paper but she was never contacted about the results; that she wants to know who the respondents
were as it is her understanding that no businesses were asked to participate in the survey; and she would
like a copy of the survey results.
Richard Behm, 3626 S. Ridgeview: said that after last week's presentation of the survey, Dr. Rudy talked
to the woman who drafted the survey, and was informed that businesses were avoided; that the business
community will claim that that survey is invalid, and he reprimanded the Council for allowing that to
happen.
John Brewer, President, Spokane Regional Convention and Visitor's Bureau: thanked Council for
recognizing tourism week, that this week allows them to elevate tourism as economic development, and
presents an opportunity to thank the visitors who spend nearly $506 million annually within the county;
and to also recognize the nearly 9,000 employees who are directly employed in the travel industry.
1. PUBLIC HEARING: Adoption of Municipal Code — Chris Bainbridge
Mayor DeVleming opened the public hearing at 6:20 p.m. City Clerk Bainbridge explained that this is
the next step necessary to codify the code, and that tonight's public hearing was noticed as required in the
official newspaper. Mayor DeVleming invited public comment; none was offered. Mayor DeVleming
then closed the public hearing at 6:23 p.m.
2. CONSENT AGENDA: After City Clerk Bainbridge read the Consent Agenda, it was moved by
Councilmember Munson and seconded by Deputy Mayor Wilhite to approve the Consent Agenda. Vote
by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
NEW BUSINESS
3. Second Reading Proposed Ordinance 04 -017 Adopting Municipal Code — Chris Bainbridge
After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Munson and
seconded by Councilmember Flanigan to approve Ordinance 04 -017. Mayor DeVleming invited public
comment; none was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions:
None. Motion carried.
4. First Reading Proposed Ordinance 04 -018 Establishing Salary Commission — Councilmember Munson
After City Clerk Bainbridge read the ordinance title, it was moved by Mayor DeVleming and seconded by
Councilmember Flanigan to advance Ordinance 04 -018 to a second reading. Councilmember Munson
explained that this ordinance is presented as part of a continuing effort to review staff compensation
packages, and that Council felt it was appropriate for an outside agency to review Council compensation,
and added that the ordinance provides for the referendum process if anyone disagrees with the ordinance.
Councilmember Munson also suggested to add "for a period of one year" at the end of the sentence in
Section 2A. Mayor DeVleming invited public comment. Tony Lazanis said he approved of people being
compensated for the work and offered his help in that regard. Mayor DeVleming invited further public
comment; none was offered. After brief discussion concerning the sunset clause, it was moved by
Councilmember Munson and seconded by Deputy Mayor Wilhite to amend the motion to include the
phrase `for a period of one year" at the end of Section 2A. Vote by Acclamation to amend the motion: In
Council Minutes 05 -11 -04 Page 2 of 6
Date Approved by Council: 05 -25 -04
Favor.: Unanimous. Opposed: None. Abstentions: None. Motion carried. Vote by Acclamation on the
Amended Motion: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
5. Proposed Resolution 04 -014 Edgecliff Property Allocation for Road Use — Neil Kersten
It was moved by Mayor DeVleming and seconded by Councilmember Munson to approve Resolution 04-
014. Public Works Director Kersten explained that this project will widen Park Road to a three -lane
section with bike lanes, curbs, sidewalks and gutters, that the project includes a dedicated right turn lane
at Park Road and 8 Avenue, and standard turn radiuses for the curb and sidewalk at Park Road and 6th
Avenue. Director Kersten said that approximately 2000 square feet (or .06 acres) of park property is
needed as additional right of way to construct these improvements; he said there will be no financial
impact just transfer of the use of the property. Mayor DeVleming invited public comment; none was
offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion
carried.
6. Motion Consideration: Spokane Transit Authority Ballot Issue
It was moved by Councilmember Denenny and seconded by Councilmember Munson to support the
passage of the ballot proposition for the Spokane Transit Authority for the preservation of the existing
policies. Councilmember Munson said that he invited Kim Zentz, Chief Executive Officer, to attend the
meeting to give an objective briefing on what this issue means to the Spokane Transit Authority. Ms.
Zentz gave an overview of the benefits and consequences of the issue the Spokane Transit Board chose to
put before the voters; she spoke concerning the system with the present funding, a fully funded system,
the sunset provision in the ballot proposition, and of the performance objectives established for 2004
through 2008, many of which are contingent on additional funding. Joel Crosby then spoke in opposition
to the measure, stating that a positive "no" would send STA the message that they need to reform and to
meaningfully cut back and make other meaningful changes; that STA spent up to the end of their
resources, that there are not very many full buses, there are other issues far more important for the use of
taxpayer's money, and that $18 million is enough and $36 million is too much. Ms. Zentz added that 27
out of 127 buses are smaller buses, that they need to use the right bus at the right time, that they provide
eight million rides per year which translates into the removal of approximately 4,000 cars per year off the
highways. Mayor DeVleming invited public comment:
Tony Lazanis: asked how much of a detriment the light rail was to the transit system, and how much
money went that way; and said mentioned the Palace downtown that cost over a million dollars, and
asked why the STA doesn't move their facilities into the train station over there.
John Beal, 1721 W Rockwell: spoke against the effort to raise taxes; said that people work approximately
4.3 months out of the year for the federal government, then adding state and local taxes that accounts for
approximately one half of the year for government services; that taxes are constantly transferring citizen
assets to the minorities; and that 68 of 72 precincts in the Valley voted against proposition 1 in
September, 2002.
Bill Gothmann, 10010 East 47` said he speaks for himself; that he prefers to take the transit downtown;
that other seniors greatly need this transportation system as many seniors don't have driver's licenses; and
that he is impressed with the work to modify the STA.
Allan Allison, 6309 NLeiman Road: stated that he objects to an increase in taxes and even more objects to
an election in the off season; that he knows if the election were in November the issue would be voted
down.
Marvin Newcomb, W 1824 Dean: said if we keep throwing money at the STA they have no idea how to
spend it; that we should not pay them as much as Seattle; that Yakima privatized the cost of their
transportation system at half the cost and received better service.
Council Minutes 05 -11 -04 Page 3 of 6
Date Approved by Council: 05 -25 -04
Dick Behm, 3626 S Ridgeview: said he doesn't know how he'll vote and feels Council should not
endorse or condemn this issue either.
Mayor DeVleming invited further public comment; none was offered.
Councilmember Munson said that as the Chair of the Operations and Customer Service Committee, he
will work to ensure that STA uses the funds wisely. Councilmember Denenny added that he has been
working on the task force for one and a half years and that the STA spent a great deal of time and energy
examining the issue; he feels there are changes occurring and he supports the initiative, and agrees with
having the sunset clause. Councilmember Flanigan said he opposes new taxes but he does favor
economic development; that Ms. Zentz has demonstrated a propensity for change and he feels
Councilmember Denenny and Munson will hold people accountable to make those changes; and that he
endorses the measure. Councilmember Taylor said he opposes the measure primarily being brought
before Council and feels Council should neither reject nor endorse; that there have been some good
changes at STA but that the funds could be better used on other priorities. Councilmember Schimmels
said he supports the issue because of the needs. Mayor DeVleming said he believes STA has made
strides in the right direction, but he struggles with the philosophical approach of discussing this at the dais
as he is uncertain whether it helps or hurts; and asked to have the motion withdrawn. The maker of the
motion and the seconder elected not to withdraw the motion. Vote by Acclamation: In Favor: Deputy
Mayor Wilhite, and Councilmembers Denenny, Flanigan, and Munson. Opposed: Mayor DeVleming,
and Councilmembers Schimmels and Taylor. Motion approved.
Mayor DeVleming called for a recess at 7:20 p.m., and reconvened the meeting at 7:32 p.m.
7. Motion Consideration: Authorize PLUS Software Agreement — Nina Regor.
It was moved by Mayor DeVleming and seconded by Councilmember Munson to instruct the City
Manager to authorize negotiation of the PLUS software agreement. Deputy City Manager Regor
explained that the Community Development and Public Works staff have requested the agreement in
order to use the County's Permit and Land Use System (PLUS software); that after evaluating several
permitting software systems, interim staff selected Eden but that although the financial system operates
well with Eden, the permitting system does not. Ms. Regor stated that the estimated costs for 2004
include $29,000 for web interface development and customization with an additional $2,000 per month
for use and maintenance of the software. Ms. Regor also mentioned that staff will attempt to obtain a
refund from EDEN on any possible components. Mayor DeVleming invited public comment; none was
offered. Councilmember Munson stated that he has concerns with paying first and negotiating later.
Councilmember Taylor said he agrees and hopes to have better negotiations the next time around. Vote
by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
PUBLIC COMMENT: Mayor DeVleming invited public comment.
Doug Rider, 19410 E. Buckeye: mentioned that a lot of people testifying don't live in the Valley; that junk
cars are not being taken care of where he lives; and that he feels Council is doing a good job.
Glenn Kivett, N 17 Walnut Road.: said he's glad to see the Council's position on the transit tax; that he has
concerns with Aces Casino, in particular with noise of clanking garbage cans before 6:00 a.m., and with
noise from a vacuum unit which began at 4:10 a.m.; that he calls 911 but there is no response until after
the offenders are gone; that he has issues with illegal parking and feels an officer should patrol the area
and he also complained about the slow response time and mentioned that perhaps a leak exists as the
offenders seem to leave just before an officer arrives.
8. International Trade Alliance Presentation — Roberta Brooke
Executive Director Roberta Brooke went through his presentation to explain what they do and what the
City's investment helps pay for; the presentation included discussion of the ITA communication strategy
Council Minutes 05 -11 -04 Page 4 of 6
Date Approved by Council: 05 -25 -04
and export development process, their efforts to increase public awareness, how they build export
capacity, develop export markets, make sales and deliver the goods, concluding that they open doors to
the global marketplace and help companies expand which boosts economic growth. Matt Ewers, ITA
Board Member; and Steve Helmbrecht, Vice President of International with ITRON, also spoke in
support of ITA and thanked Council for its support.
9. Library Advisory Committee Update — Nina Regor
Deputy City Manager Regor gave her PowerPoint presentation on the update of the Library Advisory
Committee. Ms. Regor spoke of the 2004 Library Services Agreement with SCLD which included the
formation of a Library Capital Facilities Advisory Committee. She mentioned that SCLD contracted with
Strategic Research Associates to conduct a telephone survey on the use of and perceptions about local
public libraries and went over some of the highlights of the survey results. Ms. Regor also mentioned that
a full copy of the report is available for review in the City Clerk's office. Councilmember Munson
expressed concern of those not having a library within easy access. Ms. Regor said that respondents were
selected at random based upon zip codes within the service area; that staff could check with Strategic
Research to see if there were significant different responses from people who live further away from
library branches, but that was not identified by Strategic Research as statistically significant.
Councilmember Munson also noted that in the survey, no choice of maintaining current libraries and
adding some small neighborhood branches, was offered. Ms. Regor said the survey was conducted to
gauge general concepts and gather general responses from the community; that no model submitted
received overwhelming response, and added that an open house at the Valley Branch is scheduled for
May 27, at which time members of the community will have an opportunity to discuss alternative library
facilities models.
10. Managed Competition Discussion — Morgan Koudelka
Administrative Analyst Koudelka reported that one of the Council goals of 2004 was to experiment with a
managed competition program; he explained the process of managed competition, what other cities are
using this concept, steps to success, obstacles, and what some of the next steps would entail, such as
identifying potential candidate services for a pilot program, developing and issues a request for a proposal
(by July 31, 2004), evaluating the proposals and selecting a service provider, and then ongoing
monitoring of the performance.
11. Cable Franchise Renewal Process — Morgan Koudelka
Administrative Analyst Koudelka explained that our cable franchise and renewal processes are regulated
by the federal government and that the Cable Act of 1984 allows for both a formal and an informal
renewal process. After going through his accompanying PowerPoint presentation which explained the
renewal processes, Mr. Koudelka added that there is currently no financial impact, but that $50,000 has
been budgeted for the cable franchise renewal process. It was Council consensus for staff to work toward
a draft resolution for later council consideration.
12. Aquifer Protection Area Program Reauthorization — Neil Kersten
Public Works Director Kersten said that as noted on the January 27, 2004 letter from the County
Commissioners, the County requests we consider inclusion of the City of Spokane Valley in the
reauthorization of the Aquifer Protection Area. Director Kersten said that the City received a copy of the
draft resolution from the County May 3, 2004, and the County has requested that we approve the
resolution by the beginning of June. Director Kersten added that we have asked the County for certain
information prior to consideration of the resolution, such as history of the revenues and use funds in prior
years, history of the water quality in the APA specifically within the City of Spokane Valley since the
beginning of the program, and proposed use of funds under the new program. He added that the City of
Spokane Valley will be excluded if the County does not receive our approval for inclusion. Director
Kersten said that we could negotiate an interlocal on how our portion of the funds would be used; that the
City of Spokane has an interlocal in place, and that Director Kersten feels we can get commitment from
Council Minutes 05 -11 -04 Page 5 of 6
Date Approved by Council: 05 -25 -04
the County on how they intend to use our funds, and added that he will obtain a copy of the draft
interlocal agreement between the City of Spokane and the County.
There being no further business, it was moved by Councilmember Flanigan, seconded and unanimously
agreed to adjourn. The meeting adjourned at 8:59 p.m.
r"-t ) , /
Christine Bainbridge, City Clerk
J
M Michael DeVleming M i -= -
,
or
Council Minutes 05 -11-04 Page 6 of 6
Date Approved by Council: 05 -25 -04
•
to the City Clerk.
NAME A
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PUBLIC HEARING SIGN -IN SHEET
Adoption of Municipal Code
SPOKANE VALLEY
CITY COUNCIL MEETING
DATE: May 11, 2004
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NAME
PRESENT /ABSENT
COMMENTS
Mayor Michael
DeVleming- Position No. 3
Deputy Mayor Diana
Wilhite- Position No. 1
Councilmember Dick
Dencnny- Position No. 7
Councilmember Mike
Flanigan - Position No. 6
Councilmember Rich
Munson- Position No. 5
Councilmember Cary
Schimmels- Position No. 4
Councilmember Steve
Taylor - Position No. 2
CITY OF SPOKANE VALLEY
COUNCIL MEETING DATE
COUNCIL ROLL CALL
zi/
Spokane, Wash. / Coeur d'Alene, Idaho
-- GUEST COLUMN
S A tu
By Joel Crosby
Special to he Spokesman - Review
- The Spokane Transit Authority wants us
to increase our sales tax from 8.1 percent to
8.4 percent, giving it a 100 percent.increase in
the 0.3 percent sales tax we already pay to
subsidize our bus system in Spokane County.
Our present•transit sales tax gives STA.$18
Million each year. This new tax would double
that amount to $36 mullion each year for the
next four years. If we tine to increase our
taxes by $18 million, is this the best use of our
tax dollars? Is this worth the extra expense to
everyperson in our community? Is this worth
taking $18 million per year out of our •
personal spending in local businesses? -
Our current mass transit system pollutes
our air and serves a small'percentage of our
. population. Except for a few peak morning
, end evening routes, we have diesel dinosaur
: 'buses running on fixed routes carrying a
,,handful of passengers belching pollution .
:::totes
:Be tolerant of opposing views
Answering George W. Kitierson's letter of - April28,
• It breaks my heart•that people cannot accept others as
they are, gay or straight,'black or white. If we would all
,just take a step back and look at the world arc
throughout our community. Most bus drivers
cost taxpayers about $50,000 per year in -
wagesand benefits driving buses that cost
$600,000 each. The STA increase will
keep our transit system from changing and
facing the real'transportation needs of our
citizens. •
We need smaller transit vehicles friendly to
our environment, flexible routes and a transit
•system that puts the needs of our'citizens
ahead of the special interest groups that
dominate the STA. The 100 percent increase
in the transit sales tax will allow the STA to
continue business as usual, wasting Roney
and avoiding changes. that would serve more
citizens.
After the last attempt toraisc our taxes by
this same amount *failed, it was "discovered"
that STA had about $20 million in surplus
funds. Since then, this wasteful agency has
spent almost this entire surplus. This
irresponsible handling of these surplus funds
ROUNDTABLE
pocTO - Oot'1
R/_/1/. THAT
Defeat is the only
message that.is' strong
enough - to force them to
change.
• casts doubt upon the credibility of STA and
demonstrates it will do almost anything to
avoid cutting costs and making meaningful
changes. This irresponsible behavior should
not be rewarded with a huge tax increase.
A bus system is an important asset for our
community. The defeat of this proposed tax
increase is not going to eliminate our transit
system: Defeat is only message that is .
strong enough to force them to change. The
STA will still have.federal, state and $18
PoL L : VoTeps poN7 SEA KGizozY As 1.-I KA6t -E
million dollars per year of local tax revenue
in addition to the money collected from bus
fares. The exaggerations of -tax proponents
are designed to make us believe that people
and businesses that on mass transit
will be without transportation, unless we
double the transit sales tax. A vote against
this tax increase is a.responsible answer to
these shameful tactics..
This election is scheduled at a time when
STA-is counting upon the apathy of most
voters to keep turnout low and enable theta
to get their special interest voters to the polls.
Unlike school bond issues, this election
requires only a majority vote to pass this tax
increase, which will affect our community for
the next four years. .
We may wake - up the morning after May 18
to an increase in the cost of almost everything
we buy in Spokane County:
Were this tax increase election scheduled
in .November it would be, in my opinion,
l
Tuesday, May 2004 Page B5
doomed to almost certain failure. Your vote
is important May 18 because, if you vote, you
will be among a small group of concerned
*citizens. The scheduling of this election' is a
tactic that deserves rejection.
An election to raise taxes should consider
the total needs of our community. We would
benefit from forward thinking, local elected:
officials taking time to listen to citizen input
and prioritizing our needs.
Would we not be better served spending
$18 million per year to improve our streets
that everyone uses?
A vote against this $18 million per year.tax
increase is a vote for fiscal responsibility iid
for meaningful reform of our transit syn
A no vote sends a message to the STA �.:__
we believe the $18 million we already give.it
each ;year is enough and that doubling it to:
$36 million per year is too much.. .
• Joel Crosby is a former Spokane city councilman.
habits. •
Another problem is that citizens should not have to
to have their water supply modified because of the
poor eating and oral health choices'of others.
Shouldn't tax dollars go to providing healthy food for.
children at schools and oral health education instead of
the "quick fix" of fluoridation?
,Luke Bakken
Spokstne
'h
Spokane c =�
Valley
Memorandum
To: Dave Mercier, City Manager
From: Morgan Koudelka, Administrative Analyst
CC: Nina Regor, Deputy City Manager
Date: April 26, 2004
11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206
509.921.1000 • Fax: 509.921.1008 • cityhalt @spokanevaUey.org
Re: Analysis of PLUS (Building Permitting Software) agreement with County
Summary
Staff of the Community Development and Public Works departments have requested that the
City of Spokane Valley (City) enter into an interlocal agreement with Spokane County (County)
in order to utilize the County's Permit and Land Use System (PLUS) software for building
permits.
The City previously solicited bids for permitting software in early 2003. Interim staff decided
not to utilize the County's PLUS software because it was cost prohibitive, it did not have web -
based capabilities, and it could not be integrated with other software modules in the City. The
City's Information Technology consultant, Resource Computing Inc. (RCI), then performed an
analysis of the different permitting software options, including Eden, PLUS, ASP, Interlocking
and ITl'1. RCI recommended Eden. The Interim staff was leaning toward lnterLocking but
accepted RC1's recommendation. The City also purchased Eden's financial system.
ONE -TIME COSTS
Implementation
5 17.730
Implementation
$
17,730
$
22,450
$
4.720
Training
Hardware •
13,910
-
6,600
- ,
(7,310)
Hardware
29,050
50,000
27,230
ANNUAL COSTS
2 Servers
8,898
12.259
24.000
7,500
(8,898)
San Array
15,337
25,855
15,337
15.337
TOTAL ANNUAL COSTS
(25,855)
Tape Library
22,837
15.703
(15,703)
UPS
1.224
(1,224)
TOTAL ONE -TIME COSTS
83,320
29,050
(54,270)
ANNUAL COSTS
Annual Support
12,259
24,000
11,741
Bing's Time
2.421
(2,421)
Courtney's Time
5.280
(5.280)
Consultant's Time
7.636
(7.636)
TOTAL ANNUAL COSTS
27,596
24,000
3 596
ONE -TIME COSTS
Implementation
5 17.730
S 22,450
$ 50,000
S 22,300
Training
13.910
6,600
4,930
Hardware •
51,680
-
-
- ,
TOTAL ONE -TIME COSTS
83,320
29,050
50,000
27,230
ANNUAL COSTS
Annual Support
12.259
24.000
7,500
4,550
Related in - house costs "
15,337
-
15,337
15.337
TOTAL ANNUAL COSTS
27,596
24,000
22,837
19 887
City of Spokane Valley PL1
April 26.2004
Page 2 of 4
)otract analysis, continued
Cost Comparison
Table 1: Cost Difference Between Eden Permitting Module and Spokane Co. PLUS System
Table 2: Cost Comparison Between Several Permitting Software Options
* Hardware was purchased by City for Eden.
*• In - house costs were estimated for the Eden permitting and parcels modules and applied to all
in -house options.
City of Spokane Valley PLL(
April 26, 2004
Page 3 of 4
Considerations
)ntract analysis, Continued
• Similar cost considerations would likely apply to other permitting software as they do to
having the Eden module in- house.
• We already have the hardware to accommodate the databases although it is unknown at
this time if the current City servers can accommodate all the historical information.
■ A large database with all historical information could likely require more support and
possibly more IT personnel on staff.
■ J{i'h and Interlocking have web -based capabilities, and Eden does as well with an
additional module. This allows customers to apply and receive permits and check the
status of application projects online.
• The software options other than PLUS also include integration capabilities with city and
county modules.
Pros of PLUS System
• Would allow access to other County data including:
o All historical permitting data.
o All Geographic Information Systems (GIS) layers.
o Tax Assessor information
■ Static maintenance and support costs with no additional personnel needed.
• Permitting center personnel already familiar with system and should require less training
on this software.
• Will allow Right -of Way permits to be input at the Permit Center and allow the Right -of-
Way inspector to monitor all right -of -way construction, such as that involving pavement
cuts, and ensure compliance with local standards. Currently the City Right -of -Way
Inspector is entering all information into an Excel spreadsheet and is unable to provide
sufficient oversight of all pavement cuts.
• PLUS allows the Planning Department to access the County Tax Assessor's parcel data
locator (PADAL) that provides parcel information and owner information, which
expedites the notification process.
• All building, mechanical, plumbing and fire inspections as well as sewer - hookup
information, and land use permits and applications are accessible through PLUS. This
allows staff to give immediate updates to clients as to the status of their applications.
• Any conditions or notes specific to a parcel are displayed to allow proper handling and
information dissemination.
• Allows departmental fees to be added to project numbers. PLUS also allows detailed
receipting of monies to allow for easier reconciliation.
• Spokane County has access to our PLUS system so contracting departments can add
notes to permits, allowing clients to have access to all relevant information at one
location.
• Planners can access current zoning information for a parcel.
• Allows inspection tracking and project management as red flags automatically appear
notifying staff of deadlines that were not met or inspections that have not been
completed.
City of Spokane Valley PL1 ;Untract analysis, continued
April 26, 2004
Page 4 of 4
Cons of PLUS System
• No ownership (The proposed contract has recently been amended to allow for ownership
of the PLUS system through additional hosting fees of $1,000 per month for a 45 -month
period)
• Duplication of license and support costs for servers.
• No integration with City's Eden modules. At this time, PLUS does not have the ability to
integrate with Eden's financial module. Receipts must be entered as a batch entry which
does not take much time.
• No web -based capabilities (Although county is working on this for the future).
• Higher than normal hosting and support fees: Hosting fees are expected to decrease from
$2,000 to $1,000 after 45 months of contracting payments.
City of Spokane Valley
Nina Regor, Deputy City Manager
May 11, 2004
History of SV Permit System
• Prior to incorporation, interim staff
analyzed several permit system options
a PLUS was one of the options analyzed
14 Eden was selected
Why PLUS?
• PLUS integrates building, planning and
engineering
Streamlined process for citizens and staff
• PLUS has a wealth of historical
information
• Employees are familiar with it
( PLUS Integration
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Cost Comparison
One -Time Costs
Annual Costs
1s' Year Start -Up
Total 45 Months
Eden
$83,320
$27,596
PLUS
$29,050
$24,000
$110,916 $53,050
$186,807
$119,050
Provisions of the Agreement
• One -Time Costs ($29,000)
o Customization for SV- specific use
o Share in development costs for web -based
front end
• Ongoing Costs ($24,000)
o $2,000 per month hosting, maintenance and
support
° $35 per month per user for peripheral
software
3
Conclusion
• PLUS would enhance customer service
• PLUS would improve employee
productivity by increasing access to
information and allowing greater staff
interaction during the permit process
LIBRARY ADVISORY
COMMITTEE UPDATE
Nina Regor, Deputy City Manager May 11. 2004
Library Services Survey
400 completed interviews
Heads -of- household living in City limits
88 questions
± 4.9% margin of error
May 11 2ccul
67% household members have visited a
local library within last 12 months
32% household members visit a local
library at least once a month
May 11. 2004
May 11 2004
Summary of Survey
Results
4
Responses Concerning
"Favorite" Library
(Moderate or Very)
Overall satisfaction 98.0%
Customer service 97.5%
Convenience of location 93.5%
Availability of new materials 77.3%
Availability of internet- access computers 49.0%
Number of programs for adults 29.6%
fr
1
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Number of Branches
Broader Spokane 77% 13%
Valley area (3)
City limits (1)
May 11 2004
About Right Too Few
50% 42%
May 11 , 2004 6
Facility Options
Favor Oppose
Build new Main Library to 39% 34%
replace Valley branch
Replace Valley and Argonne 22% 55%
branches with 3 neighborhood
branches
Build new Main Library and 14% 62%
move Argonne branch south
Keep as -is 43% 29%
-
Open House Valley Branch
May 27, 2:00 - 7:00 P.M.
Topic /Opinions
Adequacy of current facilities
Facility service models
Locations for branches
Funding options
May 11, 2004 7
City of Spokane Valley
City Council
May 11th, 2004
International Trade Alliance
Roberta Brooke, Executive Director
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Build Export Capacity
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International Trade Alliance
Office of Community Trade and Economic Development
Service Corp of Retired Executives
Small Business Administration
Spokane Neighborhood Economic Development
Association
African-American, Hispanic. Asian and Native American
Business & Professional Association
World Trade Center Tacoma
• Export Finance Assistance Center of Washington State
International Trade libber
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Community Outreach
Speaking Engagements
Networking
Board/Committee work
Media relabons
Pobcv Input Issue
Trade Agreements
Homeland Security issues
Understanding local economy
Leadership Development
Provide Vision
Engage and educate Leadership
Buda relationships
Infrastructure Development
Ado In ndenII(yrng need.
Pronde supportive resources
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NetWofkBgvittosrnstnt
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Sister Clues
tau napst government
State government
Economic Deve tspmenl Council
Chambers
Conventoon and Wedar's Bureau
Local business orgettltaMOna
Economic development ores
IAlmberdtip develroment
Collaboration
Co- promotion
Rstaba tejkolvinurit
Conduct annual survey
Publish trade directory
Develop trade stattsbc.
Fund Raising
Target the right resources
Frarrrtng the partnership
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Solidity fundamentals
Production processes
Business practices
Operating capital
Develop Eaport Readiness
Export readiness assessment
Enhance company readiness
Extort counseling
Export training and
education
Enhance pi WW1 readiness
Technical assistance
Build Export Capacity
geNVIle Neltt
Trade assstanae network
ITA
US Export Assistance Center
WA State CTED
Export Finance Asst Condor
SCORE
SBA
Econ Development Council
SNEDA
AFWNA
Chambers
WTCTA
Trade assistance resources
Partner programs/services
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Internet trade ages
Matchmaking directories
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Identity Best Markets
M.O. " rascarch ahalysrr,
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Market assessment
Day pIo Export tr'ategl
Market planning
Marketing mix plan
Implementation /action plan
Resourcebudget plan
Fynit/Buyian hors
Trade Leads
International partner searches
Screensng /sek!ctron aids
Promote Export Sales
Eilaadcasl promotion
Company websrte
Export duectones
Export offer services
Targeted trade events
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Finance the Sale
Pre -export financing
Transaction financing
Get Paid
Payment souraesralds
Risk mint sources/aids
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Deliver the Goods
Regulatory Compliance
US cprnplianc
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r"oseign compliance
requirements/aids
Dgcumentary Compliance
US compliance
requirements/aids
Foreign compliance
requirements/aids
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Delivery sources/aids
Logistics management
sources/aids
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• Opening Doors to the Global Marketplace
• Providing Knowledge and Expertise
• Helping Companies Expand
Boosting Economic Growth
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