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2004, 09-14 Regular Meeting MinutesMINUTES City of Spokane Valley City Council Regular Meeting Tuesday, September 14, 2004 Mayor DeVleming called the meeting to order at 6:00 p.m., and welcomed everyone to the 51 meeting. Attendance: Councilmembers: Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Richard Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember Staff: Dave Mercier, City Manager Nina Regor, Deputy City Manager Stanley Schwartz, City Attorney Cary Driskell, Deputy City Attorney Neil Kersten, Public Works Director Ken Thompson, Finance Director Greg McCormick, Long Range Planning Manager Mike Jackson, Parks & Recreation Director Tom Scholtens, Building Official Cal Walker, Police Chief Sue Pearson, Deputy City Clerk Chris Bainbridge, City Clerk PLEDGE OF ALLEGIANCE: Mayor DeVleming led the Pledge of Allegiance. INVOCATION: Pastor Al Hulten from Valley Assembly of God gave the invocation. ROLL CALL City Clerk Chris Bainbridge called roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Councilmember Munson and seconded by Councilmember Schimmels, to add agenda item #6a: Motion Consideration to form an Ad Hoc Library Committee. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Denenny: reported that he attended the STA finance meeting where the downsizing of buses was discussed; that there was a joint meeting with STA and SRTC and he reinforced that the Board has not voted on nor made any movement toward support of what the Light Rail Committee presented, and that what was presented was for information only. Councilmember Denenny also reported that he also attended the Spokane Regional Health District meeting. Councilmember Schimmels: said that he attended a meeting on terrorism; and another meeting on Solid Waste and asked Council to consider within the next month, to submit a name of someone to assist the committee in the selection process for proposal requests for Comprehensive Plan change. Councilmember Munson: explained that he attended and chaired the STA Operations and Administration Committee; that committee heard about downsizing of bus fleet to save money in operating costs and to address the empty bus issue; that he attended the Light Rail Steering Committee meeting where he voiced an opinion that he personally would support continued planning of the process but any discussion of financing or approval is several years away as he feels the population densities are not great enough to Council Meeting Minuts of 9 -14 -04 Page 1 of 7 Approved: 09 -28 -04 support the program. Councilmember Munson also reported that he attended a Spokane County Community Development Board Meeting where it was mentioned that the process has begun to divide federal block grant funds to assist those converting to sewer from septic tanks, and to assist those in low income housing; and that there will be less funds available and more people in need. Councilmember Munson also mentioned that he will be away for approximately the next month and requested an approval of his absence for those council meetings. It was moved by Mayor DeVleming and seconded by Councilmember Taylor to approve Councilmembers Munson's upcoming absences from Council meetings. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. MAYOR'S REPORT: Mayor DeVleming reported that the first meeting of the Student Advisory Council will be held this Saturday; and that the next conversation with the community is scheduled for October 13 in the large meeting room at the Valley Hospital. PUBLIC COMMENTS: No comments were offered. 1. PUBLIC HEARING: Proposed 2005 Budget Revenues — Ken Thompson Mayor DeVleming opened the public hearing at 6:12 p.m. and invited Finance Director Thompson to present his overview. Director Thompson went through his PowerPoint presentation and noted that this public hearing is in conformance with Washington Statutes. Director Thompson also mentioned that if today's bond issue is successful, an additional $950,000 in property taxes would be added to the projected figures. Mayor DeVleming invited public comment; no comments were offered. After brief Council discussion of the projections, Mayor DeVleming closed the public hearing at 6:17 p.m. 2. CONSENT AGENDA: (a) Approval of Regular Council Meeting Minutes of August 24, 2004 (b) Approval of Study Session Minutes of September 7, 2004 (c) Approval of Facility Use Agreement with Radio Control Car Club (d) Approval of Account Payables in the amount of $2,402,314.51 (e) Approval of Payroll of August 31, 2004 of $154,004.56 It was moved by Mayor DeVleming and seconded by Councilmember Denenny, to waive the reading and approve the consent agenda. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. NEW BUSINESS 3. Second Reading: Proposed Ordinance 04 -037 Amending SVMC 3.25, Gambling Tax — Cary Driskell After City Clerk Bainbridge read the title, it was moved by Councilmember Munson and seconded by Councilmember Flanigan to approve ordinance 04 -037. Deputy City Attorney Driskell gave a brief history of the issue, and stated that there have been no additional changes since the first reading, and that he and Director Thompson believe the allowance of eleven quarters will bring the City and the business owners to the point of the originally intended ordinance. Mayor DeVleming invited public comment. Erick Nelson, of " The Monkey Bar" 10605 E Sprague; and Jeannie Rice of "Bolo's Bar and Grill" S 116 Best Road: Mr. Nelson explained that he has been discussing the eleven quarters issue with Mr. Thompson and feels that there should be no repayment of any back taxes, that the paperwork sent to them was completed correctly, and while he appreciates the plan to try to rectify the situation, he has concerned if new businesses were to open as there would be no tax for such entities for almost three years, and in the meantime, those entities could be using its funds for promotions, etc which would draw a larger clientele; Council Meeting Minuts of 9 -14 -04 Page 2 of 7 Approved: 09 -28 -04 that he fails to understand why we can't just go back and change the mistake if a mistake was made; that he has heard there are new casinos coming into the neighborhood. Mr. Nelson suggested the possibility of some type of pro -rated program. In response to Councilmember Flanigan asking Attorney Driskell to address some of the issues raised, Attorney Driskell explained that the City is in position that it cannot disregard legally and lawfully assessed taxes, and he reiterated that this ordinance only addresses those entities with punchboards and pulltabs and not all gambling establishments; that those taxes have to be paid; that staff has evaluated the issue of a new businesses not paying the tax, but that options are limited to an "all or nothing" and that this remedy appears to be the most fair for those still owing taxes. Councilmember Denenny also asked that Attorney Driskell contact the above business concerning their questions of a loss of business and liens on personal property. Attorney Driskell added that the City of Yakima tried to forgive a tax similar to this and matter was overturned as it would have been deemed a gift of public funds. Attorney Driskell said the City is obligated to collect the tax. Vote on the Motion to approve Ordinance 04 -037.• In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 4. First Reading: Proposed Ordinance 04 - 038 Regarding Clear View Triangles — Marina Sukup After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Munson and seconded by Councilmember Flanigan, to advance Ordinance 04 -038 to a second reading to a date to be determined. After Long Range Planning Manager McCormick gave his PowerPoint presentation, Councilmember Munson asked if staff is or will be working on a new ordinance addressing fence permits. Mr. McCormick indicated that requirement is not included but can be added if council desires. In addition, Mr. McCormick indicated the Planning Commission had further fence recommendations so perhaps all fence issues could be addressed at once at a later date. It was also mentioned that if and when this change is addressed, that fence contractors and others affected by such an ordinance should be notified. Mayor DeVleming invited public comment. John Snediker, 18316 E Broadway: stated he feels we are overreaching on existing property owners although the intent is good; and said the challenge would be to get the information to the public. Bill Gothmann, Planning Commission Chair, 10010 E 48`h Avenue: stated that this proposal was presented several times before the Planning Commission, that the Commission reviewed the material and held a public hearing, that there are ordinances that have been in existence for a long time in Spokane County, but were not being enforced; and stated that we are trying to develop common sense rules and enforce those rules. Mayor DeVleming invited further public comment; no comments were offered. Councilmember Taylor stated that he would prefer not requiring fence permits, that he has not been shown how staff will enforce the clear view triangles, and feels we need to educate the public and fence building companies to make sure they are aware of any new regulations; and that the cost of a fence permit will add to the cost of any homeowner project and he would prefer not to have that requirement. Councilmember Flanigan stated his agreement with Councilmember Taylor, and stated his concerns that citizens will need to change fence lines and then get a building permit; adding that hardware stores and their staff also need to be informed of any new regulations. Councilmember Denenny also stated that he is not in favor of fence permits. It was Council consensus not to bring the fence permit requirement with this ordinance, but perhaps to bring it forward at another time. Vote by acclamation to advance the ordinance to a second reading: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Council Meeting Minuts of 9 -14 -04 Page 3 of 7 Approved: 09 -28 -04 5. First Reading: Proposed Vacation Ordinance 04 -039 — Marina Sukup After City Clerk Bainbridge read the ordinance title, it was moved by Mayor DeVleming and seconded by Councilmember Denenny, to advance ordinance 04 -039 to a second reading. Mr. McCormick gave his PowerPoint presentation concerning the background of this proposal, and added that the alley is not required for transportation, that Avista will require a 10 -foot wide strip over and along the north 10 feet of the portion of the area being requested for vacation, and that staff recommends approval subject to meeting the requirements of the ordinance and of Avista's request as stated. Mayor DeVleming invited public comment. Dick Behm, 3626 S Ridgeview Drive: stated he feels this trade would be in best interest of city. Bob Irish, 124 W 19 said he is employed by Gus Johnson Ford, that this alley does not go anywhere and ends in the middle of their lot and doesn't accomplish anything by being there. Vote by Acclamation to advance the ordinance to a second reading: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 6. Motion Consideration: Setting 2005 Budget Public Hearing Dates of October 12 and 26 — Ken It was moved by Mayor DeVleming and seconded by Deputy Mayor Wilhite to approve October 12 and 26 as public hearing dates. Finance Director Thompson briefly explained that the setting of public hearing dates is in conformance with state law. Mayor DeVleming invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 6a. Motion to Form Ad Hoc Library Committee — Rich Munson Councilmember Munson explained that he has the impression that the community feels a decision has been made concerning library services; and that he wants to make sure people understand that no decision has been made and no decision will be made until after September 28 when the proposals are due to be received; and to insure we get good, complete citizen input, he recommends forming an ad hoc committee of perhaps three Councilmembers, and two citizens to meet after staff reviews the technical analysis of received proposals; and with staff, to make a recommendation for the next action to be taken by council. It was then moved by Councilmember Munson and seconded by Councilmember Flanigan to establish an ad hoc committee of three Councilmembers and two citizens, with procedures to be developed by staff , to fulfill legal requirements, and to have a first meeting as soon after September 28 as possible. After brief discussion on the committee make -up, it was moved by Councilmember Munson and seconded by Councilmember Flanigan, to amend the motion to form a committee of seven: two Councilmembers and five members of the public. Further Council discussion ensued regarding how many (if any) Councilmembers to include on the committee; staff involvement to ensure procurement procedures are followed; and the issue of timing. Mayor DeVleming invited public comment. PUBLIC COMMENT: John Snediker, 18316 East Broadway Ave: suggested council extend the agreement one year at a time, or longer, to examine the privatization issue, and that he feels more options need to be developed in order to make the best decision. Vote by Acclamation to amend the motion: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried to amend the motion. Vote by Acclamation on the amended motion: In Favor: Deputy Mayor Wilhite, and Councilmembers Munson, Taylor, Flanigan, and Denenny. Opposed: Mayor DeVleming and Councilmember Schimmels. Abstentions: None. Motion carried. PUBLIC COMMENTS: No comments were offered. Mayor DeVleming called for a short recess at 7:40 p.m., and reconvened the meeting at 7:50 p.m. Council Meeting Minuts of 9 -14 -04 Page 4 of 7 Approved: 09 -28 -04 ADMINISTRATIVE REPORTS: 7. Preliminary 2005 Budget Report — Dave Mercier City Manager Mercier, with the assistance of Deputy Manager Regor and Finance Director Thompson explained the preliminary 2005 budget report. Mr. Mercier highlighted the introductory comments, then went into the budget highlights /theme, and followed by giving Council a walk through the variety of budget documents to pinpoint items which relate to the highlights of the budget. Mr. Mercier said that the key phrase of this report is that this is a balanced budget, and added that Council is entitled to adjust the budget any way it sees fit, but there is no necessity to do so as the budget in balanced. Mr. Mercier also stated that there is an improvement in sales tax revenues for the second quarter. Other issues discussed by Mr. Mercier included new staff positions related to stormwater utility and CenterPlace, that we are limited to a one percent increase in property tax, spoke about capital improvements, the street fund, the first comprehensive plan and citizen participation, the five -year plan now expanded to a six -year plan, detailed listing of revenues, public safety including animal control, the court system, and law enforcement; and page three of the accompanying budget documents showing the summary shortfall, ending by stating that a 1% increase in sales tax generates approximately $100,000. 8. Pines /Mansfield Update — Stanley Schwartz /Neil Kersten Public Works Director Kersten explained the background of this Pines /Mansfield Project as noted on his September 14, 2004 Request for Council Action form. Attorney Schwartz then discussed the issues concerning the mitigation agreement; how this project is affected by the Growth Management Act, concurrency and what that means, and the issue that the Pines Mansfield and specifically the Indiana intersection is not operating at an acceptable level of service (LOS). Attorney Schwartz said that when a developer wants to develop and the development has traffic that is fed through the intersection, our traffic analysis indicates that the intersection will continue to fail, and we cannot say that the capital facility (infrastructure) is commensurate or concurrent with the development, thus no permit. To solve this dilemma, Attorney Schwartz explained, we need to enter into a mitigation agreement such as the one Public Works Director Kersten identified; we have the buy -in from all the property owners whose property would put traffic into this road network; and the present property owners have received copies of the mitigation agreement and have returned comments which were incorporated into the agreement, so we feel we have an agreement acceptable to all existing property owners who would be served or benefited by this road system; and that when the City's obligation to make the improvement was $55,000, the decision was not difficult; however, with the a potential of $900,000 that changes the matter. Attorney Schwartz explained that if we want to permit development to move forward, we need to be able to assure the public that we have infrastructure in place or plan to do so within six years, and we can do that by making a contractual commitment; if the City does not enter into this agreement, then we cannot certify the road system as adequate and we cannot issue a permit until the road is made adequate; and that the risk is, if we promise to build the road system based upon our agreement, and issue permits based upon that agreement, then there is a duty and obligation to fix the road within the six years. Attorney Schwartz said this project is a priority regional project, has been through the necessary steps with SRTC, it appears it will be funded and that the $900,000 figure will likely be reduced. Attorney Schwartz then proposed three decision choices: (1) if we feel we cannot fund or make appropriate to fund the street improvement, then Council should not enter into the agreement; (2) enter into the agreement and assume the funding shortfalls in order to see that the project will be completed, and exercise due diligence to the grant agencies to ask for the money for this high priority project; or (3) tell developers we will enter into the agreement, will commit a certain number of dollars provided we also receive from the Federal or State government a commitment to construct the project; or our promise to perform would be subject to receipt of these federal and state funds; and if the third option is chosen, the City should not issue permits because we don't know if that option can be completed until we receive confirmation of such from the State and Federal grant agencies; and that it is likely we should have an answer from those agencies by February 2005. Council Meeting Minuts of 9 -14 -04 Page 5 of 7 Approved: 09 -28 -04 Director Kersten added that those agencies have already delayed an answer for over a year, so the February date is not solid; in addition, there are nine developers and all the developers want to do projects, and together they are contributing $500,000. Attorney Schwartz added that this only pertains to new developers, and also that the intersection is at capacity; and he also added that Meg Arpin would like it known that she is an attorney representing one of the developers who is very interested in seeing this project move forward; and for some developers this is also an issue of timing as they want to get this done as soon as possible. It was moved by Mayor DeVleming, seconded by Councilmember Munson, and unanimously agreed upon to extend the Council meeting 30 minutes. Attorney Schwartz said there is also a fourth option: Council could take a position that they will fund a certain amount of dollars, and look to the developers to make up any amount that is required to be paid into this fund; so in working with $900,000, we could commit $100,000 of City street funds, but the developers would need to come forward with the additional $800,000; and that payment would be made at the time they pull the building permits; we would adjust the cost per trip to account for the $800,000; and we could also provide in the agreement that if federal funds are secured to relieve or reduce that obligation, then the cost per trip to the developer would be relieved accordingly. After further discussion regarding possible options and it was council consensus for staff to move forward with option #4 to see how the developers will respond. 9. Scooters /Motorized Bikes Discussion — Cary Driskell /Josh Leonard After Deputy Attorney Driskell and Legal Intern Josh Leonard gave their PowerPoint presentation, Attorney Driskell explained that if Council desires, staff can draft an ordinance regulating motorized bikes and scooters. Council then discussed the issue and stated that a determination needs to be made if a problem exists, to define the problem, and then take action to correct and enforce the problem. Police Chief Walker stated that we do not want to wait for our kids to be impacted with danger by allowing these devices on roads; that they are not bikes; that we need to examine how they are being used in our community; that these devices can be seen up and down some busy roads and are accidents waiting to happen; that the number of accidents will grow as the devices grow in popularity and he feels we cannot wait for statistics to drive an ordinance. It was Council consensus that staff address this issue from a nuisance (noise) and safety perspective. It was moved by Mayor DeVleming and seconded by Councilmember Munson to extend the Council meeting another 15 minutes. Vote by Acclamation: Mayor DeVleming, Deputy Mayor Wilhite, Councilmembers Schimmels, Munson, Flanigan, and Denenny. Opposed: Councilmember Taylor. Abstentions: None. Motion carried. 10. Appointment Process: Planning Commission — Mayor DeVleming, Mayor DeVleming explained that there are two upcoming vacancies on the Planning Commission, that both incumbents David Crosby and Bob Blum would like to be considered for re- appointment, and asked Council's pleasure of automatically re- appointing the incumbents, or opening the vacancies to the public. After brief discussion, it was Council consensus to advertise the openings to allow members of the public to apply, and to encourage the incumbents to also apply. 11. Report on Indexing of Public Records — Chris Bainbridge City Clerk Bainbridge explained that RCW 42.17 requires local agencies to maintain and make available for public inspection and copying, a current index providing identifying information as to certain records, but that such indexes need not be maintained if to do so would be unduly burdensome, adding that the City does have a policy of assisting people who request public information and of providing public Council Meeting Minuts of 9 -14 -04 Page 6 of 7 Approved: 09 -28 -04 records upon request, and that we do have indexes of certain records such as ordinances and resolutions. It was council consensus to move forward to place a draft ordinance on the next appropriate agenda for first reading consideration. There being no further business, it was moved, seconded, and unanimously agreed upon to adjourn. The meeting adjourned at 9:40 p.m. Christine Bainbridge, City Clerk Michael DeVleming, Major Council Meeting Minuts of 9 -14 -04 Page 7 of 7 Approved: 09 -28 -04 \c‘ 2004 & 2005 Projections Category Property Tax Sales Tax Gambling Tax Franchise Fees State Shared Planning, Building Fines & Forfeitures Recreation Fees Miscellaneous Interfund Transfers 2004 $ 9,265,809 $11,920,000 $ 690,000 $ 640,000 $ 882,816 $ 1,139, 000 $ 1,000,000 $ 121,000 $ 23,000 $ 122,500 $25,804,125 9/2/2004 2005 $10,055,316 $12,400,000 $ 800,000 $ 620,000 $ 1,035,340 $ 1,293,000 $ 1,200,000 $ 90,000 $ 41,000 $ 80,000 $27,614,656 .;S '... .r+ap4 •b a1+6 - i Projections cont Property taxes up $790,000? 9/2/2004 - Special Levy of $950,000 for full- width paving, if voters approve 'i Comcast Message Center Page 1 of 1 From: mortgageJohn©comcast net To: ddenennyrspokanevalley.ory (City Council 7), mftanigan @spokanevalley.org (City Council 6), rmunson@spokanevalley.org (City Council 5), gschimmels ©spokanevalley org (City Council 4), mdevleming(Blspokanevalley.org (City Council 3), staytorttspokanevaIIey.org (City Council 2), dwilhite$flspokanevalley.org (City Council 1) Subject: Spokane Valley Library Date: Fri. 03 Sep 2004 19:20:17 +0000 9/3/2004 Dear City Council members of The Spokane Valley, I want to find out if anyone is willing to discuss the Valley Ilbrary Issue. My position is that there are too many questions that need to be answered prior to a January 1 turn over date. I believe you as elected officials have a duty and have taken an oath to act in the best interest of the community. Privatization MAY be the best solution, but there is no way to have all ....or even an acceptable number of answers prior to January 1. The rational approach I would like you to consider is to extend the current contract with SCLD for an additional year. Also, I would like you to put together a committee of community and Ilbrary knowledgeable Individuals to develop both a plan of action and a criterion to drive the process. The extra year will give you an opportunity to get your ducks in a row and make the best decision based on current and real information. 1 am talking with groups on a daily basis, and once they find out that the City of Spokane Valley does not own the Valley Library building or the collection it becomes apparent that there is too much to be done prior to January 1. This has caused great alarm with EVERYONE I have spoken with. The issue of privatization is concerning to all, but the way it is being handled is costing everyone on the city council a HUGE political pnce. I am willing to discuss any options or solutions you may have. Until I hear differently, I will continue to work from the information supplied by you thus far about your intentions. I will continue to meet with groups, and email information to all who want to be kept abreast of what is going on with the Valley Library and the City Councel. I have bcc'd this email to my growing email list of concerned citizens, and encourage them to contact you as well. Also, as always please forward on to anyone who may also be interested in this critical issue If you are receiving this email and want to be on my direct email list then Just contact me and I'It add you to the list. Best regards, John Snediker mortgagejohn @comcast. net (509) 362-0999 ( Bask ] 2d34 ComceN ieblt C• rrolunlcafi:1n5. In All ng4tL rtr' ell httn: / /maiicenter.comcast. netl wmciv /wm/41477D82000897920000661 D22007503300208... 9/14/2004 Honorable City Council Members. G� It is the report of the Library Transition Committee, that the best possible and most seamless transition, for our library services, would be the cities annexation to the Spokane County Library District. This process would require an ordinance drafting and a public vote. Because of timeline requirements this would have to be done promptly. If this timeline cannot be met, we would then recommend contracting with the District until such time as annexation is possible. By annexation or contracting with the district, the citizens of our new city will have access to all the libraries within the district. Without this annexation or contracting. the residents of the valley may be required to pay a non - resident fee to the district. This includes the one branch that is located within the new city boundaries. The Library Transition Committee also researched the possibility of forming our own library. The committee found that to establish just one branch, that would be comparable to the existing library at Main and Pines would be cost prohibitive. At this time, there is also the consideration of public interest in forming our own library services. We have found that there is currently no organization, such as a "Friends of the Library", that could take on this endeavor. Respectfully submitted, DeeDee Loberg Library Transition Chairman Spokane County Library District Adult Collection Guidelines July 21. 2004 Page 1 o1 1 This document addresses criteria for adding and replacing items in the adult collections. 11 also addresses collection emphases. holds -to- copies purchasing ratios, maximum numbers of copies. customer requests for purchases, and gift copies and subscriptions. Collection Development Emphases and Guidelines • Materials for pursuit of lifelong learning and work interests • Materials for leisure pursuits • Materials to support grade 8-12 homework • General collection appropriate for a public ranging from novice to educated layperson; not professional or specialty level materials. not curriculum support matenals for teachers or homeschooling parents. • Collections are not kept for histoncal interest, except history of the Spokane area when it is of general interest. • Collections balanced among formats of materials, among fiction genres and interests, and among non - fiction subjects, and within fiction genres and non - fiction subjects in all formats • Books are the primary format. with a strong emphasis on print • Audiobooks, CDs. videos, and CD -ROMs are secondary formats, with less funding than print. They are more selectively chosen. • Reference emphasis will be on online rather than print matenals when cost and product availability make purchase or contract appropriate_ Materials that can be used remotely by customers are preferred • Matenals are selected from favorable reviews and from popular demand. • Emphasis is given to materials carried by traditional Library wholesalers and library vendors. • Requests to purchase materials are accepted, limited to those meeting these qu :debars for specific formats and types of mate' nil All requests will not result in purchases. Collection needs and balance are taken into account in addition to collection guideline. • Gifts will be accepted when they meet guideline cnteria and collection needs and are in pristine condition. Fiction Books • Collect popular. general items from standard library publishers • Genres shelved separately: mystery. romance. western. science fiction. fantasy. horror • Collect literary fiction and winnersinominees for major literary prizes • Collect Christian /inspirational fiction • Balance among genres, general. religious, and literary fiction • Do not supply textbooks or multiple copies for classes at any level • Anticipate holds with appropriate number of copies Hardback • At least 70% of the pnnt book collection should be hardback at Valley & North Spokane • At least 50% of the print book collection should be hardback at other branches • Trade paperbacks are considered hardback and are cataloged and shelved as such Spokane County Library vistrict Adult Collection Guidelines July 21, 2004 Page 2o12 • Holds olds ratio a_ipire to holds ratio of 4:1 • Maximum # of copies: 25. Only very occasionally will purchase maximum of 35 copies. When possible. purchase added copies as paperbacks. Paperback • Mass - market paperbacks arc a vital and significant part of the collection and are cataloged for searching and holds placement. • Balance among genres and other fiction categones will be maintained in paperbacks as in hardbacks. • Purchase paperbacks to add copies of very popular title. • Holds ratio: aspire to holds ratio of 4:1 • Maximum # ofcopies: 30 for extremely popular titles. Non - fiction Books • Subjects of popular and practical interest, timely information. recreation, and contemporary issues from the level of novice to the educated layperson • Purchase from standard library publishers, preferably through library wholesalers • When available, provide vanous points of view regarding issues • Collect prize winners/nominees for major literary awards • Do not collect material at professional or highly technical level • Do not supply textbooks or multiple copies for classes at any level • Keep collection balanced among subjects so that no few subjects dominate any branch collection Hardback • Trade paperbacks arc considered hardback and are cataloged and shelved as such • Anticipate holds with appropriate numbers of copies. • Holds ratio: aspire to holds ratio of 4:1 • Maximuin # of copies: 25. Only very occasionally will purchase maximum of 35 copies. When possible, purchase added copies as paperbacks Paperback • Non - fiction mass market paperbacks are not provided in the same quantity or proportions as in fiction. • Mass market paperbacks are cataloged for searching and holds placement or they are added to the hardback copy record. • Purchase paperbacks to add copies of very popular titles. • Holds ratio: aspire to holds ratio of 4:1 • Maximum # ofcopies: 30 for extremely popular titles. Spokane County Library uistnct Adult Collection Guidelines July 21, 2004 Graphic Novels • The designation Graphic Novel is given to both fiction and non - fiction adult boob; that are m graphic format. • Materials are selected for their content and an, following cntena for other fiction and non - fiction books. • Hardback book format. rather than comic book or magazine format, is preferred. Large Print • Selected according to the same criteria as other adult print materials. • Materials are purchased for Outreach and for branches. • Utter fiction and non- fiction. • Accept requests for purchase, but purchase selectively because of cost/item and more limited use. • Holds ratio: None because of Outreach loan period. • Maximum if of copies: 4 Recorded Books • Recorded books. either cassette or CD. are considered books. • Purchase equal number of cassettes and CDs when available • 1.Triabridued books are purchased when possible • At present. both formats are purchased to approximately equal numbers as available • Will review purchase requests. but will purchase selecttvely because of the very high costs/item • Holds ratio: None. • Maximum # of copies: 5 based an demand and cost/item. Cassette • Purchase more fiction than non - fiction • Purchase same titles and kinds of titles as print books, thus a balanced collection CI) Page 3 of 3 • Purchase more fiction than non - fiction • Purchase same titles and kinds of titles as print books. thus a balanced collection Musk & Non -Book Recordings • Music is purchased in CD format only • Genres collected are: classical, Christian, country, folk, holiday. Jazziblues. motion picture or stage soundtrack, and popular /rock. • Purchase a representative collection in each genre; no attempt is made to have an exhaustive collection. • Materials are selectively purchased. using reviews from library and standard review sources. • "Clean" lyrics are purchased when available. • Will review purchase requests, but. will purchase more selectively than in books • Holds ratio: None • Maximum 4 of copies: 10 Video Spokane County Library Uistnct Adult Collection Guidelines July 21, 2004 • Emphasis will be on DVD: matcnals will purchased in VHS only when unavailable in DVD • Both fiction and non- fiction videos will be purchased. • Collection will not mirror the hook collection because of extreme popularity of videos and the portion of the budget allotted to them. Customers have low -cost rental options for this format. • Purchase a representative collection of well- reviewed titles, using standard library review sources. • Broadcast and cable regular senes (e.g.. Sopranos. l3uffy the Vampire Slayer) will not be purchased. Critically acclaimed special series (c.g., Ken Burns' Jazz. Masterpiece Theatre series) may be collected • Requests for purchase will be reviewed, but purchasing will be very selective and according to guidelines. • Emphasis will be placed on subtitled rather than dubbed foreign films. • Holds ratio: None • Maximum # of copies: See feature films • Gift copies will not be accepted if the result will be one copy which will generate holds. If we do not wish to purchase a second copy of the item, we will not accept the gift. Non- fictiuu video • Emphasis will be an those subjects best learned or experienced visually • Collections will be balanced • Copies will be purchased as needed for the subject collection. Page 4 of 4 Feature films • Emphasis will be on pnze- winners and nominees, including foreign films, and on films with very good to excellent reviews (3 1 4 to 4 stars) in library or standard review sources. • Maximum # of copies: 4 CD-ROM • Emphasis will be on subjects best learned or experienced through interactive media. • Purchase a representative collection of well - reviewed tides, using standard library review sources. • Requests for purchase will be reviewed, but purchasing will he very selective and according to guidelines. • Holds ratios: None • Maximum # of copies: 2 • Gift copies will not be accepted if the result will be one copy which will generate holds. If we do not wish to purchase a second copy of the item. we will not accept the gift, Spokane County Library uistnct Adult Collection Guidelines July 21, 2004 Page 5 of 5 Magazines • Emphasis will be un matenals that are used for browsing, pictorial interest, and information • Materials may be dropped in hardcover when they are available online • Collections will be somewhat balanced in terms of subject matter. however. because the collections are designed for browsing, use will be a significant factor in selection. • An effort will be made to include non - English materials in some branches • Gift subscriptions will be accepted when they meet guidelines. Gift subscriptions that come tmsoheited can be discarded or added to the collection. • Requests for purchase will be considered. Newspapers • Local newspapers will be offered in each branch_ Weeklies will be offered in the areas they cover. • State newspapers will be available in selected branches, depending on need and use. • National newspapers will be available m selected branches. depending on need and use. • Gift subscriptions will be accepted when they meet guidelines. Gift subscriptions that come unsolicited can be discarded or added to the collection, Reference Materials • The reference collection is designed to meet the needs of all ages. not adults only. • Materials are selected to provide information according to collection guidelines. thus are designed to answer questions at a level that ranges from novice to educated layperson, not professional or specialist. • Matenals are selected for general interest lifelong learning, for homework support of K — 12 students. and for initiatives addressed in the Strategic Plan. • Professional -level and specialty matenals are not collected. • Emphasis is placed on online matenals available remotely to customers Books • 1 arger collections of more depth will be available in resource branches (Valley and North Spokane). • Small. general collections will be available in community branches. • Collections may reflect the needs of the branch community to some degree. Online databases • Subscriptions that are available at all branches, and to remote users, are desirable. • When online subscriptions are purchased, need for paper copy will be re- evaluated. • Emphasis will be given to online matenals that support the Strategic Plan initiatives. Websites • Website links w,l! be selected to meet customer information needs and for ease of customer use. • Chosen websites will be the best staff can find for the given need. • Website links will be organized so they are readily available for customers. Spokane County Library uistnct Adult Collection Guidelines July 21, 2004 Page 6 of 6 Foreign language materials • A new group of foreign language materials will be purchased annually to refresh the collection. • Materials will be selected and purchased from a supplier who includes cataloging information with the matenals. • An effort will be made pcnodicaily to determine the need for additional languages. Web Content Criteria for ‘V'eb links MI Links Links must meet the following selection and weeding criteria. • Must fulfill one or more elements of the District's mission. • Must meet Collection Development Policy criteria. • Will be chosen because of their information content and popular interest within a specific subject area. • Will be selective rather than inclusive • Will be removed when no longer relevant or timely. Links to commercial sites Commercial sites are defined as those whose primary purpose is selling products and services. However, some sites meeting this definition also contain valuable information and will be included if they meet the fallowing criteria: • Provide information of value to a customer and which would normally be found in a library (e.g. bibliographic information, lists of recommended or prize- winning items. evaluations or compansons of items or sources) • The information is easy to Lind and use. • A non - commercial site with the same quality of information or ease of use hasn't been identified. • The value of the information outweighs the commercial aspects. Links to political sites Political sites are defined as those of a general partisan political nature and those supporting or opposing ballot issues. The following criteria will be used in including such links • 1 ne purpose for including the links is to provide information on local issues to help the public make informed choices. • Links will be made to sites that provide information for the public on issues that are or will be ballot issues. • The goal will be to provide balance. with Itnks to sites that provide both the pro and con on specific ballot issues. The same criteria will be used as for other material formats based on the Collection Development Policy. Spokane County Library uistrict Adult Collection Guidelines July 21, 2004 LD Page 7 of 7 • Feedback about the existence of additional sites related to issues will be solicited from the Web site visitors. • There will be a clear statement that the District does not endorse any position on an issue. Spokane area finks "Spokane Area Links" is not intended to be an inclusive listing of local Web sites. Links will be selectively chosen on the basis of their popular interest, informational content, and inclusion of information unique to the Spokane area_ Individual business and organization web sites will be included only to the extent they meet the above criteria. Spokane County Library uu tnct Youth Collection Guidelines November, 2003 This document addresses criteria for adding and replacing items in the youth collections. It also addresses collection emphases, holds -to- copies purchasing ratios. maximum numbers of copies. customer requests for purchases, and gift copies and subscnptions Collection • • • • • • • • • • • • Page 1 of 1 Development Emphases and Guidelines Materials to support preschooLicmergent literacy. Matcnals to support grade K -12 homework. Materials for pursuit of lifelong learning and work interests Materials for leisure pursuits General collection appropriate for a young people of differing interests and reading levels. not professional or specialty level materials. not curriculum support materials for teachers or hnnaeschooling parents Collections are not kept for historical interest, except history of the Spokane area when it is of general interest. Collections balanced among formats of materials, among fiction genres and Interests. and among non - fiction subjects. and within fiction genres and non - fiction subjects in all formats Books are the primary format, with a strong crnphasts on pnnt Audiobooks, CDs, videos, and CD -ROMs are secondary formats. with less funding than pnnt. They are emir selectively chosen. Materials are selected from favorable reviews and from popular dernand Emphasis is given to materials carried by traditional library wholesalers and library vendors. Requests to purchase materials are accepted. limited to those meeting these guidelines far specific formats and types of material. All requests will not result in purchases_ Collection needs and balance are taken into account in addition to collection guideline. Gifts will be accepted when they niet guideline enteric and collection needs and are in pnstme condition. Fiction Books • Collect popular, general items from standard library publishers. • Collect literary fiction and winners/nominees for major literary prizes. • Collect Christian/inspirational fiction. • Balance among genres, general, series, religious and literary fiction. • Do not supply textbooks or multiple copies for classes at any 1eveL • Anticipate bolds with appropriate member of copies. • Maximum U of copies: 20 Only very occasionally will purchase nwxumuru of 25 copies. • When possible. purchase added copes as paperback • Holds ratio: asptre to holds ratio of 4:1. • Trade paperbacks are considered hardback and are cataloged and shelved as such. • Children's paperbacks shelved by genres: adventure. animal. fantasy, history. humor. kids today. mystery. science fiction, sports. Non- fiction Books • Subjects of popular and practical interest. timely information, recreation. and contemporary issues at varying reading levels • Purchase from standard library publishers. preferably through library wholesalers • When available. provide various points of view regarding issues • Collect prize winnersinonunees for major literary awards • Do not supply textbooks or multiple copses for classes at any level • Keep collection balanced among subjects so that no few subjects dorrunate any branch collection • Anticipate holds with appropriate number of copies Spokane Country Library --let Youth Collection Guidelines November, 2003 • Maximum a of copies 20. Only very occasionally will purchase maximum of 25 copses • Holds ratio: aspire to holds ratio of 4:1 • Trade paperbacks are considered hardback and are cataloged and shelved as such Hardback to Paperback Ratios • Picture Books: 90/10 • Easy Reader: 60/40 • Children's Fiction: VL&NS 60/40, CLs 50/5U • Children's Non-Fiction 100 /0 • Teen Fiction: VL&NS 60/40. as 50/50 • Teen Non-Fiction: 10010 Large Print • Selected according to the sane cnteria as other youth print materials • Materials are purchased for Outreach and for branches • Offer fiction and non - fiction • Accept requests for purchase. but purchase selectively because of cost/item and more Ignited use • Holds ratio: None because of Outreach loan penod • Maximum a of copies: 4 Recorded Books • Recorded books. other cassette or CD. are considered books • Focus on CDs, purchase cassettes when CD is unavailable • Unabndged books are purchased when possible • Will review purchase requests. but will purchase selectively because of the very high costs'item • Holds ratio: None. • Maximum # of copies: 10 Cassette • Purchase more fiction than non - fiction • Purchase same titles and kinds of titles as pnnt books. thus a balanced collection CD • Purchase more fiction than non-fiction • Purchase sane titles and kinds of titles as print books, thus a balanced collection Book + Cassette • Purchase more fiction than non - fiction • Purchase same titles and kinds of titles as print books. thus a balanced collection Book + CD • Purchase more fiction than non- fiction • Purchase same titles and kinds of titles as pant books. thus a balanced collection Page 2 of 4 Music & Non -Book Recordings • Music is purchased in CD format only • Purchase a representative collection of msic, storytelling. and other spoken word, targeted to infants, preschoolers, and elementary school aged kids • Materals are selectively purchased, using reviews from library and standard review sources • Will review purchase requests. but will purchase more selectively than in books • Holds ratio: None • Maximum a of copies: 10 Spokane County Library Youth Collection Guidelines November. 2003 V ideo CD -ROM Page 3 of 4 • Emphasis will be on DVD; materials will purchased in VHS only when unavailable m DVD • Both fiction and non - fiction videos will be purchased • Collection will not mirror the book collection because of extreme popularity of videos and the portion of the budget allotted to them_ Customers have low -cost rental options for this format • Purchase a representative collection of well - reviewed titles targeted to infants. preschoolers. and elementary school aced kids. using Standard library review sources • Requests for purchase will be reviewed, but purchasing will be very selective and according to guidelines • Holds rano: None • Maximum # of copies: See feature films • Gift copes will not be accepted if the result will be one copy which will generate holds. if we do not wish to purchase a second copy of the item. we will not accept the gift Non- fiction video • Strive for balance between basic cducanonal skills/homework support and general interest, with an emphasis on titles that use popular icons to promote edu•:ation (SpungeDob Squarepant- Maisy) • Collections will be balanced • Copies will be purchased as needed for the subject collection Feature films • Emphasis will be on titles of enduring popularity (Sleeping Beauty. Sesame Street) and rules with literary denvatrons (Spot. The Secret of N1MH) • Maximum 0 of copies: 10 • Strive fot balance between basic educational skills.1nomework support and general interest • Purchase a representative collection of well - reviewed titles. using standard library review sources. • Requests for purchase will be reviewed. but purchasing will be very selective and according to guidelines. • Holds ratios: None • Maximum 4 of copies: 4 • Gift copses will not be accepted if the result will be one copy which will generate holds_ If we do not wish to purchase a second copy of the item, we will not accept the gift. Nlagazlnes • Emphasis will be on materials that are used for browsing. pictorial interest, information, and ftrn • Gift subscriptions will be accepted when they meet guidelines. Gift subscriptions that come unsolicited can be discarded or added to the collection. • Requests for purchase will be considered. Reference Materials • The reference collection rs designed to meet the needs of all ages, not adults only. • Materials are selected to provide information according to collection guidelines. thus are designed to answer questions at a level that ranges from novice to educated layperson. not ptatesstonal or specialist. • Materials are selected for general interest. hfelung learning, for homework support of K — 12 students. and for initiatives addressed in the Strategic Plan. • Professional -level and specialty =tennis are not collected Spokane County Library uistnct Youth Collection Guidelines November, 2003 Tje Page 4 of 4 • Emphasis will be given to tools that support stafl'and customers' interaction with the items in the YS collections IA to Zoo. Sequels. 100 Most Popular Children's Authors. etc.). Books • Laiger collections of more depth will be available in resource branches 1 Valley and North Spokane), • Small. general collections will be available m community branches. • Collections may reflect the needs of the branch community to some degree. Online databases • Subscriptions that are available at all branches, and to remote users, are desirable. • When online subscriptions are purchased. need for paper copy will he re- evaluated. • Emphasis will be given to online materials that support the Strategic Plan initiatives Websites • Website links will be selected to meet customer information needs and for ease of customer use • Chosen websites will be the best staff can Lind fit the given need • Website links will be organized so they are readily available for customers. • Emphasis will be given to SCLD- generated Readers' Advising content.