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2003, 07-22 Regular Meeting MinutesMayor DeVleming called the City of Spokane Valley Regular Meeting to order at 6:00 p.m. Attendance: Councilmembers: Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Richard Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember Staff Present: David Mercier, City Manager Nina Regor, Deputy City Manager Stanley Schwartz, Interim City Attorney Cary Driskell, Deputy City Attorney Cal Walker, Police Chief Ken Thompson, Finance Director Mike Jackson, Parks & Recreation Director Greg McCormick, Long Range Planning Manager Sue Pearson, Deputy City Clerk Chris Bainbridge, City Clerk PLEDGE OF ALLEGIANCE: Mayor DeVleming led the Pledge of Allegiance. INVOCATION: Pastor Bill Dropko of Greenacres Christian Fellowship gave the invocation. ROLL CALL: City Clerk Bainbridge called roll. MINUTES City of Spokane Valley City Council Regular Meeting July 22, 2003 APPROVAL OF AGENDA: Mayor DeVleming said that agenda items 3b and 3c will be removed from the agenda to be discussed at a future meeting. It was then moved by Councilmember Munson and seconded by Deputy Mayor Wilhite to approve the agenda as amended. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: None COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Denenny reported that he attended the recent Spokane Transit Authority Task Force meeting wherein it was discussed how the STA should be restructured and that a report should be forthcoming in two to three weeks. MAYOR'S REPORT: Mayor DeVleming thanked staff for their work on last week's open house to meet the new department heads. Mayor DeVleming announced his appointment of Steve Taylor to the Spokane Valley Chamber Board as an ex- officio member (which position becomes open September 1), and named himself as council liaison to the Spokane Valley Planning Commission. Mayor DeVleming also mentioned the Northwest Association of Mayors Meeting was held July 17 at which time issues facing all of the cities were discussed. PUBLIC COMMENT: Mayor DeVleming asked for public comment on matters not on the agenda. Council Minutes 07 -22 -03 Page 1 of 4 Date Approved by Council: 08 -12 -03 Dorothy Stiles, N 2321 Sargent Road: mentioned she would like to know the status of her comment from the previous meeting concerning traffic issues on Montgomery and Sargent, that she has not heard anything but did notice someone taking pictures in the area [Mayor DeVleming mentioned a report on that issue will be heard toward the end of the meeting]; she also mentioned that there is no reason for the train to blow its whistle at 2:00 a.m., that she has called the railroad and that the neighbors will perhaps initiate a petition to get that stopped. Art Button, E 18812 Euclid: said he is a retired firefighter in the valley; that the intersection of Mission and Barker has a lot of heavy truck traffic; suggested a four -way stop at Barker and Mission; also mentioned the noise levels on boom boxes as people drive through the neighborhood. City Manager Mercier said these issues will be turned over to the public works department staff who will have a report back to council in two weeks. PUBLIC HEARING: None. 1. CONSENT AGENDA: After City Clerk Bainbridge read the Consent Agenda, it was moved by Councilmember Munson and seconded by Councilmember Denenny to approve the Consent Agenda. Vote by Acclamation: In favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 2. OLD BUSINESS: Ordinances — Second Reading: a. Ordinance 03 -070 Alarm and Fee Collection Ordinance: After City Clerk Bainbridge read the ordinance title, it was moved by Mayor DeVleming and seconded by Councilmember Denenny to give ordinance 03 -070 a second reading and adopt. Deputy City Attorney Driskell pointed out some changes regarding grace periods and appeals. Mayor DeVleming asked for public comment and none was given. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. b. Ordinance 03 -071 Establishing Policy for Purchase of Goods, Services, etc. After City Clerk Bainbridge read the ordinance title, it was moved by Mayor DeVleming and seconded by Councilmember Taylor to move the ordinance to a second reading and adopt. City Manager Mercier explained that the ordinance is now in final form and incorporates previous council suggestions. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. c. Ordinance 03 -072 Granting Contract Authority to City Manager. After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Taylor and seconded by Councilmember Denenny to move for a second reading and adoption of Ordinance 03- 072. City Manager Mercier explained that this ordinance is also now in final form and ready for council consideration. Vote by acclamation: In Favor: Unanimous. Opposed: none. Abstentions: None. Motion carried. d. Ordinance 03 -074 amending Ordinance 03 to Provide Additional Authorization to Sign checks. City Clerk Bainbridge read the ordinance by title, City Manager Mercier gave a brief synopsis of the ordinance, and it was then moved by Councilmember Taylor and seconded by Councilmember Munson to have a second reading and adoption of ordinance 03 -074. After brief discussion concerning the number of designated councilmembers, it was moved by Deputy Mayor Wilhite to amend the motion to approve the ordinance to include three designated councilmembers instead of two. Vote by acclamation to amend the motion: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Vote by acclamation on the amended motion: In Favor: Unanimous. Opposed: None. Abstentions: none. Motion carried. Council Minutes 07 -22 -03 Page 2 of 4 Date Approved by Council: 08 -12 -03 3. NEW BUSINESS: a. Proposed Resolution No. 03 -042 for reimbursement regarding Regional Project (Mirabeau). After City Clerk Bainbridge read the resolution by title, it was moved by Councilmember Denenny and seconded by Councilmember Munson to adopt Resolution 03 -042. City Manager Mercier explained that this resolution was drafted by bonds attorney Mike Ormsby who then explained that the resolution gives the City the option to move forward with reimbursement at the time the bonds are issued. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. b. Proposed Resolution Accepting Conveyance of Park Properties — removed from the agenda. c. Proposed Interlocal Agreement Between Spokane County and the City of Spokane Valley re the Ownership, Funding, Operation and Maintenance of Parks, Open Space, Recreation Facilities and Programs — removed from the agenda. 4. PUBLIC COMMENTS: none. 5. PENDING LEGISLATION: None. 6. INFORMATION: a. Mayoral Appointments: None requiring council confirmation. b. Staff Reports: 1. Proposed Water Safety Ordinance: Deputy City Attorney Driskell explained that this was brought to our attention from the City Police Department, that we have not adopted a water safety ordinance, although the county has one in place. Driskell explained that tonight's draft presents two options on personal flotation devices: (1) taking the language from the appropriate RCW, and (2) City of Spokane's requirement on personal flotation devices [see section 3]. Discussion then turned to speed restrictions and age requirements. Police Chief Walker explained the current law and historical perspective. Council reached the following consensus: keep the language consistent with the County's regulations regarding 14 year -olds, but meet with County officials to consider their raising the age to 16; research other communities' policies concerning moving bodies of water; section 3 personal flotation devices language to remain the same as the County; and bring the ordinance forward to the next meeting for consideration of first reading. 2. Hotel /Lodging Revenue Discussion: Councilmember Flanigan said that 26 proposals were received in response to the recent Request for Proposals for Activities to Increase Tourism in Spokane Valley. Councilmember Flanigan also mentioned he is working with David Mercier and Cary Driskell regarding a legal response as to what can actually be funded; that the goal is to meet the first part of next week as a committee to review all proposals, and that the ultimate disbursement of the funds will be the responsibility of council. After further discussion regarding choosing recipients of funds, council suggested choosing a blend of entities to have some dealing with marketing, advertising and promotions, and others dealing with events and facilities. 3. Mirabeau Point Project Discussion: City Manager Mercier and Deputy City Manager Regor said that after last week's report, staff was to follow up on details and present more information as it became available. Deputy City Manager Regor explained the details of the senior center cost project and discussed the overall details on the project timeline, comparing the cost of the new center versus the senior center costs. Parks and Recreation Director Mike Jackson said staff also has some comparisons with other communities' senior centers. Discussion turned to an apparent duplication of efforts in maintenance costs and Regor responded that she will examine contracting those services versus providing the services in- house. Several councilmembers said the figures were daunting, and Deputy City Manager Regor said costs can be minimized in accordance with council direction. Discussion turned to the idea of the great room as originally presented; i.e., that this would be a facility to seat about 750 with a stage for plays, music presentations, etc. It was mentioned that we do not want another banquet room nor do we want to have a facility designed to compete with privately owned facilities. Mayor DeVleming asked for public comment. Council Minutes 07 -22 -03 Page 3 of 4 Date Approved by Council: 08 -12 -03 Tony Lazanis 10626 E Trent said that Mirabeau was planned for holding large gatherings which would generate revenues in hotels and restaurants, that we have auditoriums but now need a place for larger gatherings Jeff Fox General Manager for Doubletree in Spokane Valley said his facility is the only full service hotel that has banquet space in the area, said he understood we were looking for a facility that will bring in people and create something that will fulfill the need in our market of a large space that will in turn generate more tourism Ian Robertson 1716 Ranchford Drive said as a member of the Planning Commission, there is a concern to get more property back on the tax rolls which adds to the overall economic base, that Council needs to allow citizens to succeed in business and create a climate favorable for business, that running a building like this might be better done by a for - profit or non - profit organization as they have the ability of greater flexibility in managing this and can react more quickly to issues, only saw the expense side and would be interested in seeing the income side It was council consensus that for the next council meeting, the design team will confirm the design per council direction and architects and others to determine cost options, staff will analyze cost projections and reduce some costs where appropriate, Bond Attorney Ormsby will discuss what qualifies for reimbursement, and that Mayor DeVleming desires to see projected costs to get the Great Room back to the 1,000 estimated capacity Status of Previous Public Comments City Manager Mercier explained that included in the council packet are staff reports addressing each of the elements raised at the prior city council meeting Long Range Planning Manager Greg McCormick explained his memo of July 17 addressing the concerns of Joanne Boyer regarding duplexes, and that Ms Boyer was invited and attended the Planning Commission meeting In response to the street light issue, City Manager Mercier explained that staff is now preparing options for the August 19 meeting regarding street lighting policies, including legal responsibilities, budgetary provisions, and how to best assess when additional street lights are required in any given area Traffic issues previously brought by Ms Stiles were addressed in Cal Walker's July 17 memo outlining the continuous traffic problem, that staff continues to search for other options that might help improve the situation, and that further reports will be given at the next regular council meeting Administrative Reports City Manager Mercier explained that the Departments will begin to assemble information to better inform council of activities at a department level, and to periodically seek council advice of what council would like to see to make sure our monthly reports meet the information needs, and that the intent is to deliver these reports at the second regular meeting each month City Manager Mercier also mentioned several upcoming events including the December meeting of the National League of Cities It was moved, seconded, and unanimously agreed upon to adjourn The meeting adjourned at 8 35 p m ristine Bainbridge, City Clerk Council Minutes 07 22 -03 Date Approved by Council 08 12 03 Michael DeVleming, Mayor Page 4 of 4 NAME PLEASE PRINT TOPIC OF CONCERN ADDRESS TELEPHONE d J6 h1 1;1-65 .� i c 7 1 • a .z /CA... 9,R f 74 1 i f , _ tp, , ,(. P il ‘ ''' Z 4 ) — ACOAad klieb__Lk — - rilka- S1 i I O ne PUBLIC COMMENT SIGN -IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING DATE r 1 0/03 Citizen comments on items NOT included on this sgsndalt Please state your name and address for the record. Your time will be limited to THREE MINUTES. CCC Type of Incident January February March April May June July August September October November December Year to Date 11-S 1 0 1 0 0 0 2 11 -F 8 3 6 12 9 5 43 11 -W 3 1 1 2 0 0 _ 7 13-S 7 3 6 5 4 28 14-L 0 0 0 rei I 0 0 0 14-M 0 0 0 0 0 0 14-E 0 0 0 0 0 0 0 14 -H 0 0 0 0 0 0 0 15-S 0 0 2 4 1 1 8 18-S 5 3 6 7 4 5 30 18-F 27 26 24 17 18 18 130 31 -A 35 31 47 34 57 56 260 31 -B 115 95 112 91 131 133 677 31 -C 101 89 127 119 109 118 663 31 -D 86 96 109 112 118 116 637 31 -F 0 0 0 0 0 0 0 35-F 1 1 0 0 2 1 5 36-F 0 0 0 0 0 0 0 37 -T 0 0 0 0 0 0 0 40-1 3 3 6 9 2 7 30 40-F 0 0 1 0 3 0 4 46-A 22 18 14 21 20 19 114 46-B 10 5 6 20 21 12 74 46-C 2 0 0 2 2 0 6 46-D 2 2 4 5 6 2 21 50 -S 38 26 31 26 30 48 199 MONTHLY TOTAL 466 402 502 484 538 545 2936 City of Spokane Valley Response Data Air = Air Unit Safety Officer = V31, V32, V6, V4, V2 VCS1 = V2, V4, V6 ALS = Paramedic Unit AMR = Ambulance B = Brush Engine E = Engine VTRT = Tech Rescue Vehicle _ 11S Structure Fire - Single Engine 1E 11F Structure Fire - West of Barker 2 E, 1 Air Unit, 1 ALS, V20 Structure Fire - East of Barker _ 3 E, 1 ALS, V20 11W Working Fire - West of Barker _ 2 E, 1 Inspector, 1 Safety Officer, AMR, VCS1 Working Fire - East of Barker _ 1 E, 1 Air, 1 Inspector, Safety Officer, AMR, VCS1 2 nd or 3 Alarm Structure Fire 3 E, Chief Officers 13S Vehicle Fire 1 E 14L and 14M Brush Fire Low and Moderate 1E, 1B 14H &14 E Brush Fire High and Extreme 1E, 1B, V20 1E, 18, 1 Safety Officer, Chief Officers 2"d Alarm Brush Fire 3rd Alarm Brush Fire 1E, 28, 1 Tender, Chief Officers 15S Trash Fire 1 E 18S Alarm System - Single Engine 1 E 18F Alarm System - Full 2 E, one code, one no code 31A & 31B BLS EMS Alarm 1 BLS, AMR 31C & 31D ALS EMS Alarm 1 BLS, 1 ALS, AMR 31F EMS 2nd Alarm /Mass Casualty 1 BLS, 1 ALS, VR1. AMR, V20, 1 Safety Officer, Air Ambulance 35F Extrication Response 2 E, 1 Extrication, 1 ALS, 1 Safety Officer, V20, AMR 36F Water Rescue 1 E, 1 ALS, V20, 1 Safety Officer, Dive Team 37T Tech Rescue 1 E, VPL1, VR1, VTRT, 1ALS, V20, 1 Safety Officer, V2 401 Has Mat Investigation Has Mat Full Response 1 E 1 E, 1 ALS, 1 Safety Officer, V20 40F 46A Auto Accident - Unknown Injuries 1 E 46B Auto Accident - Minor Injuries 1 E, AMR 46C, 46D Auto Accident - Life Threats 1 E, 1 ALS, AMR 50S Service Call 1E 11F - Kaiser & Spokane Industrial Park 3 E, 1 Air, 1 ALS, 1 Safety Officer, V20 2 E, 1 Ladder, Chief Officers 2" Alarm Spokane Valley Fire Department - Response Card Information - Revised 7 -22 -03 City of Spokane Valley July 22, 2003 Follow -up Report on Mirabeau Point Project it �. • � r'ys �� - • . Nis Nina Regor. Deputy City Manager Ken Thompson, Finance & Administrative Services Director Mike Jackson, Parks & Recreation Director Comparison: Current Senior Center Operations vs. Senior Center at CenterPlace July 22, 2003 2 2004 2005 EXPENSES Senior Center Senior Center Center- Place Total Personnel & Staffing $ 66,805 $ 84,941 $235,202 $320,143 Office Supplies & Marketing 2,200 2,200 35,717 37,917 Equipment &Facility 2,000 10,817 25,912 36,729 Travel &Conferences 1,620 1,620 Professional Services 20,759 46,710 110,656 157,366 Utilities 6,315 25,037 58,421 83,458 Insurance 6,280 7,956 18,564 26,520 TOTAL EXPENSES $104,359 $177,661 $486,092 $663,753 Comparison: Current Senior Center Operations vs. Senior Center at CenterPlace July 22, 2003 2 MONTH LEGAL FINANCIAL CONSTRUCTION July - Approve Bond Reimbursement Resolution - Finalize construction documents August - Approve Interlocal Agreement and Adopt Ordinance - Resolve Real Property Ownership - Clarify definition of "Commencement of Construction" - Resolve CenterPlace Use Issues - Identify total funding package for CenterPlace - Finalize construction documents September -Adopt Bond Ordinance - Prepare draft Preliminary Official Statement (POS) - Finalize construction documents - Advertise bids October -Send a draft POS and other City financial info to rating agencies -City presentations to rating agencies in San Francisco -Open bid proposals - Council approval - Notice to proceed November -Sell bonds -Start construction December -Bond closing CenterPlace 6 -Month Timeline July 22, 2003 3 Council Direction Addressing Construction Deficit Future Role of Mirabeau Point Incorporated Inclusion or Phase -in of the Star Plaza Addressing Ongoing Operation Shortfall July 22, 2003 EXPENSES (Estimated) Comparison: Current Senior Center Operations vs. Senior Center @ Centerriace 2004 2,005 2,005 2005 Current Senior Futuro Senior Center CenterPlace Conter@VM Parts @Center Place Expenses Total Salary & Wages Mirabeau Point Center Place Manager 0 0 57,483 57,483 Administrative Assistant (6 months for first year) 0 0 32,640 32,640 Marketing Coordinator ( 6 months for first year) 0 0 40,296 40,296 Senior Center Specialist 39,237 40,788 0 40,788 Maintenance Worker 11 (1) 0 9,792 22,848 32.640 Maintenance Worker 1 0 0 0 0 Supplemental Employees Senior Center Bus Driver 5,318 5,358 0 5.358 Park Worker!! 0 0 0 0 Park Worker 111 (2) 0 2,819 6,577 9,395 Janitor 6,194 0 0 0 in 2005, the Janitor position will be contracted out as a professional service Benefits State Retirement 522 6.727 20,385 27.112 Health Insurance 10,500 13,931 39,649 53,580 401A/Medicare 3,882 4,495 12.228 16,723 Labor & Industries 672 672 2,016 2.688 Unemployment 480 360 1,080 1,440 Subtotal for Personnel/Staffing & Benefits 66,805 84,941 235,202 320,143 Office & Operating Supplies Office Supplies 200 200 800 1,000 Subscriptions/Publications 0 0 500 500 Memberships & Dues 500 0 612 612 Postage 0 500 2.500 3.000 Uniforms (Staff) 0 0 155 155 Materials and Supplies 1,500 1,500 6,150 7,650 Marketing Expenses 0 0 25,000 25,000 Subtotal for Office Supplies and Marketing 2,200 2,200 35,717 37,917 Small Equipment Repair/Purchase 0 800 2,539 3,339 Equipment & Facility Maintenance/Repair 2,000 8,348 19,478 27,825 Major Equipment Purchase 0 1,670 3,896 5,565 Subtotal for Equipment & Facility Expenses (3) 2,000 10,817 25,912 36,729 Professional Services Estimated M &O Contrail with Spokane County (4) 20,759 0 0 0 Contract Custodial (7 days) 0 15,396 35,928 51,325 Alarm 0 155 363 518 HVAC Maintenance 0 1,677 3,912 5,589 Elevator 0 578 1,348 1,925 Grounds Maintenance (5) 0 27,903 65,106 93,009 Information Technology Services 0 1,000 4,000 5,000 Subtotal for Professional Services 147 p) 20,759 46,710 110,656 157,366 Travel & Conferences 0 0 1,620 1,620 Utilities Electric 2,575 14,024 32.723 46,747 Gas 1,800 3,740 8,727 12,467 Water & Sewer 290 2,018 4,710 6,728 Telephone (8 lines) 450 2,395 5,589 7,984 Cell phones/Pagers 0 864 2,016 2,880 Garbage Disposal 1,200 1,996 4.656 6,652 Subtotal for Utilities Expenses la) 6,315 25,037 58,421 83,458 Insurance Property (9) 40 585 1.365 1,950 Liability (10) 6,240 7,371 17.199 24,570 Subtotal for Insurance Expense 6,280 7,956 18,564 26,520 Total Estimated Expenses 104,359 177,661 486,092 663,753 July 22, 2003 5 Explanation of Formulas for Comparison Report (1) Calculated at 30% of CenterPlace total (2) Calculated at 30% of Center Place total (3) 2005 Senior Center cost of Equipment & Facility Expense calculated at 30% of Center Place total (4) Assumes County Contract through 2004 and City performing Maintenance in 2005 (5) Historically, the Senior Center grounds maintenance has been part of Valley Mission Park and not charged to the center (6) 2005 Senior Center cost of all the items in this section were calculated at 30% of Center Place total (7) Center Place increase is due to increased size of facility and costs of additional professional services such as contract custodial services and grounds maintenance (8) 2005 Senior Center cost of all the items in this section were calculated at 30% of Center Place total (9) Property Insurance was calculated by multiplying .13 times the value of each facility and dividing by 1,000 ($308,151 for Current Senior Center and $10,000,000 for future Center Place) (10) Liability Insurance was calculated by taking $1.50/hour per employee. Additional Notes; Unassigned space for elevators, furnace room, etc. were not included Costs were estimated based on a percentage of the total square footage of the new Senior Center Wing at CenterPlace (12,720 sq ft) and of the Current Senior Center (6,000 sq ft) Have not attributed any of the costs of the CenterPlace Manager, Administrative Assistant, Marketing Coordinator or Maintenance Workers to 2004 Senior Center or 2005 Senior Center @ CenterPlace. However, as the new Senior Center develops it is expected that there will be a need for programs and marketing staff July 22, 2003 6 MONTH LEGAL FINANCIAL CONSTRUCTION July Bonds: Approve Reimbursement Resolution, establishing basis for reimbursement of expenditures paid now with Bond Proceeds, once Bonds issued - end of July Building: Finalize construction documents (through mid - September) August PFD: Approve Interlocal Agreement and Adoption of Ordinance — early August General: Resolve Real Property Ownership — mid August PFD: Clarify definition of "Commence- ment of Construction" — mid August PFD: Resolve CcnterPlace Use Issues (particularly lease with Community Colleges of Spokane — CCS) — end of August Bonds: Adoption of Bond Ordinance and Completion of Funding — finalize involvement of the City and authorize issuance of Bonds — early September General: Identify total funding package for CenterPlace - end of August Bonds: Negotiate contract to prepare Preliminary Official Statement (POS) and Official Statement — end of August Bonds: Prepare draft POS — month of September Building: Finalize construction documents (through mid - September) Building: Finalize construction documents — mid September Building: Advertise Bids — mid Sept_ September October Bonds: Send draft POS and other City financial info to rating agencies — early October Bonds: City presentations to bond rating agencies in San Francisco — mid - October Building: Open Bids — early October Building: Council approval of Bid — mid October Building: Notice to proceed to successful Bid — cnd of October November Bonds: Sell bonds — early November Building: Begin construction — mid November December Bonds: Bond closing — early December CenterPlace 6 -Month Timeline July 22, 2003 7 7 i,13 City of Spokane Valley July 22, 2003 July 22, 2003 Follow -up Report on Mirabeau Point Project Nina Regor, Deputy City Manager Ken Thompson, Finance & Administrative Services Director Mike Jackson, Parks & Recreation Director Comparison: Current Senior Center Operations vs. Senior Center at CenterPlace 2 2004 2005 EXPENSES Senior Center Senior Center Center- Place Total Personnel & Staffing $ 66,805 $ 84,941 $235,202 $320,143 Office Supplies & Marketing 2,200 2,200 35,717 37,917 Equipment & Facility 2,000 10,817 25,912 36,729 Travel & Conferences 1,620 1,620 Professional Services 20,759 46,710 110,656 157,366 Utilities 6,315 25,037 58,421 83,458 Insurance 6,280 7,956 18,564 26,520 TOTAL EXPENSES $104,359 $177,661 $486,092 $663,753 7 i,13 City of Spokane Valley July 22, 2003 July 22, 2003 Follow -up Report on Mirabeau Point Project Nina Regor, Deputy City Manager Ken Thompson, Finance & Administrative Services Director Mike Jackson, Parks & Recreation Director Comparison: Current Senior Center Operations vs. Senior Center at CenterPlace 2 MONTH LEGAL FINANCIAL CONSTRUCTION July - Approve Bond Reimbursement Resolution - Finalize construction documents August - Approve Interlocal Agreement and Adopt Ordinance - Resolve Real Property Ownership - Clarify definition of 'Commencement of Construction' - Resolve CenterPlace Use Issues - Identify total funding package for CenterPlace - Finalize construction documents September -Adopt Bond Ordinance - Prepare draft Preliminary Official Statement (POS) - Finalize construction documents - Advertise bids October -Send a draft POS and other City financial info to rating agencies -City presentations to rating agencies in San Francisco -Open bid proposals - Council approval - Notice to proceed November -Sell bonds -Start construction December -Bond closing CenterPlace 6 -Month Timeline July 22 2003 Council Direction • Addressing Construction Deficit • Future Role of Mirabeau Point Incorporated • Inclusion or Phase -in of the Star Plaza • Addressing Ongoing Operation Shortfall July 22, 2003 3 EXPENSES (Estimated) 2004 2,005 2,005 2005 Current Senior Future Senior Center CenterPlace Total Center(aVM Park @Center Place Expenses Salary & Wages Mirabeau Point Center Place Manager 0 0 57.483 57,483 Administrative Assistant (6 months for first year) 0 0 32.640 32,640 Marketing Coordinator ( 6 months for first year) 0 0 40,296 40,296 Senior Center Specialist 39,237 40.788 0 40.788 Maintenance Worker II (1) 0 9.792 22,848 32,640 Maintenance Worker! 0 0 0 0 Supplemental Employees Senior Center Bus Driver 5,318 5,358 0 5,358 Park Worker II 0 0 0 0 Park Worker III (2) 0 2,819 6,577 9,395 Janitor 6,194 0 0 0 "In 2005, the Janitor position will be contracted out as a professional service Benefits State Retirement 522 6,727 20,385 27,112 Health Insurance 10,500 13,931 39,649 53,580 401 A /Medicare 3.882 4,495 12,228 16,723 Labor & Industries 672 672 2,016 2,688 Unemployment 480 360 1,080 1.440 Subtotal for Personnel /Staffing & Benefits 66,805 84,941 235,202 320,143 Office & Operating Supplies Office Supplies 200 200 800 1,000 Subscriptions/Publications 0 0 500 500 Memberships & Dues 500 0 612 612 Postage 0 500 2,500 3,000 Uniforms (Staff) 0 0 155 155 Materials and Supplies 1,500 1,500 6,150 7,650 Marketing Expenses 0 0 25,00 25,000 Subtotal for Office Supplies and Marketing 2,200 2,200 35,71 37,917 Small Equipment Repair /Purchase 0 800 2,539 3,339 Equipment & Facility Maintenance /Repair 2.000 8,348 19,478 27.825 Major Equipment Purchase 0 1.670 3,896 5,565 Subtotal for Equipment & Facility Expenses (3) 2,000 10,817 25,912 36,729 Professional Services Estimated M &O Contract with Spokane County (4) 20,759 0 0 0 Contract Custodial (7 days) 0 15,398 35,928 51,325 Alarm 0 155 363 518 HVAC Maintenance 0 1,677 3,912 5,589 Elevator 0 578 1,348 1,925 Grounds Maintenance (5) 0 27,903 65,106 93,009 Information Technology Ser ./i :es 0 1,000 4.000 rm 5,000 Subtotal for Professional Services (6) (7) 20,759 46,710 110,656 157,366 Travel & Conferences 0 0 1,620 1,620 Utilities Electric 2.575 14,024 32,723 46,747 Gas 1,800 3,740 8,727 12,467 Water & Sewer 290 2.018 4.710 6,728 Telephone (8 lines) 450 2,395 5,589 7,984 Cell phones/Pagers 0 864 2,016 2,880 Garbage Disposal 1,200 1,996 4.656 6.652 Subtotal for Utilities Expenses (a) 6,315 25,037 58,421 83,458 Insurance Property (9) Liability (10) Comparison: Current Senior Center Operations vs. Senior Center @ Centers -lace Subtotal for Insurance Expense Total Estimated Expenses 40 585 1,365 1.950 6,240 7,371 17,199 24.570 6,280 104,359 7,956 18,564 26,520 177,661 486,092 663,753 July 22, 2003 5 Explanation of Formulas for Comparison Report (1) Calculated at 30% of CenterPlace total (2) Calculated at 30% of Center Place total (3) 2005 Senior Center cost of Equipment & Facility Expense calculated at 30% of Center Place total (4) Assumes County Contract through 2004 and City performing Maintenance in 2005 (5) Historically, the Senior Center grounds maintenance has been part of Valley Mission Park and not charged to the center (6) 2005 Senior Center cost of all the items in this section were calculated at 30% of Center Place total (7) Center Place increase is due to increased size of facility and costs of additional professional services such as contract custodial services and grounds maintenance (8) 2005 Senior Center cost of all the items in this section were calculated at 30% of Center Place total (9) Property Insurance was calculated by multiplying .13 times the value of each facility and dividing by 1,000 ($308,151 for Current Senior Center and $10,000,000 for future Center Place) (10) Liability Insurance was calculated by taking $1.50 /hour per employee. Additional Notes; Unassigned space for elevators, furnace room, etc. were not included Costs were estimated based on a percentage of the total square footage of the new Senior Center Wing at CenterPlace (12,720 sq ft) and of the Current Senior Center (6,000 sq ft) Have not attributed any of the costs of the CenterPlace Manager, Administrative Assistant, Marketing Coordinator or Maintenance Workers to 2004 Senior Center or 2005 Senior Center @ CenterPlace. However, as the new Senior Center develops it is expected that there will be a need for programs and marketing staff July 22, 2003 6 0 MONTH LEGAL FINANCIAL CONSTRUCTION July Bonds: Approve Reimbursement Resolution, establishing basis for reimbursement of expenditures paid now with Bond Proceeds, once Bonds issued - end of July Building: Finalize construction documents (through mid - September) August PFD: Approve Interlocal Agreement and Adoption of Ordinance - early August General: Resolve Real Property Ownership - mid August PFD: Clarify definition of "Commence- ment of Construction" - mid August PFD: Resolve CenterPlace Use Issues (particularly lease with Community Colleges of Spokane - CCS) - end of August General: Identify total funding package for CenterPlace - end of August Bonds: Negotiate contract to prepare Preliminary Official Statement (POS) and Official Statement - end of August Building: Finalize construction documents (through mid - September) September Bonds: Adoption of Bond Ordinance and Completion of Funding - finalize involvement of the City and authorize issuance of Bonds - early September Bonds: Prepare draft POS - month of September Building: Finalize construction documents - mid September Building: Advertise Bids - mid Sept. October Bonds: Send draft POS and other City financial info to rating agencies - early October Bonds: City presentations to bond rating agencies in San Francisco - mid - October Building: Open Bids - early October Building: Council approval of Bid - mid October Building: Notice to proceed to successful Bid - end of October November Bonds: Sell bonds - early November Building: Begin construction - mid November December Bonds: Bond closing - early December CenterPlace 6 -Month Timeline July 22, 2003 7 NAME PRESENT /ABSENT 'COMMENTS Mayor Michael DcVlemi.ng- Position No. 3 . Deputy Mayor Diana Wilhite - Position No. 1 C------ Councilmember Dick Denenny- Position No. 7 . Councilmember Mike Flanigan- Position No. 6 Councilmember Rich Munson- Position No. 5 Councilmember Gary Schimmels- Position No. 4 . Councilmember Steve - Taylor- Position No. 2 CITY OF SPOKANE VALLEY MEET - 1NG DATE COUNCIL ROLL CALL Proposed administrative water safety ordinance — C. Driskell July 22, 2003 — draft three CITY OF SPOKANE VALLEY SPOKANE COUNTY WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, ESTABLISHING WATER SAFETY REGULATIONS FOR THE CITY OF SPOKANE VALLEY. WHEREAS, the Spokane River flows through the City of Spokane Valley, and other waterways within the city limits may be used for recreational purposes; WHEREAS, water safety regulations are necessary to protect the health, welfare and safety of the public; and WHEREAS, the City Council desires to establish water safety regulations to accomplish that goal; NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Intent. The City of Spokane Valley declares that adequate water safety regulations are necessary to protect the health, safety and welfare of the public. Therefore, the intent of this Ordinance is to promote safe recreational use of the waterways of the City. Section 2. Definitions. in construing the provisions of this Ordinance, except where otherwise plainly declared or clearly apparent from the context, words used in this Ordinance shall be given their common and ordinary meaning and in addition, the following definitions shall apply: (1) "Buoy" means a floating device or marker anchored in the water. All buoys, except for recreational buoys, shall comply with the Uniform State Waterway Marking System (USWMS). Additionally all buoys are subject to the Spokane County Shoreline Master Program which is administered by the City of Spokane Valley Planning Department. buoys. (2) "Buoy line" means a straight line that would exist if drawn between adjacent (3) "Motorboat" means all boats and vessels that are self - propelled. (4) "Moving water" shall be the Spokane River within the City limits, excluding the north half of the Spokane River where Spokane County continues to have jurisdiction. (5) "Operate" means to steer, direct or otherwise have physical control of a vessel that is underway. c:cpd work files /ordinances/water safety /proposed admin water safety draft three 7 -22 -03 1 ?i43 / sue AUX Proposed administrative water safety ordinance — C. Driskell July 22, 2003 — draft three (6) "Personal flotation device" means a buoyancy device, life preserver, buoyant vest, ring buoy or buoy cushion that is designed to float a person in the water and that has United States Coast Guard approval. (7) "Personal watercraft" means a vessel of less than sixteen feet that uses a motor powering and water jet pump, as its primary source of rnotive power and that is designed to be operated by a person sitting, standing or kneeling , or being towed behind the vessel, rather than in the conventional manner of sitting or standing inside the vessel. (8) "Shoreline" means the existing intersection of water, which includes permitted appendences, with the ground surface. (9) "Underway" means that a vessel is not at anchor, or made fast to the shore, or a ground. (10) "Vessel" means every description of watercraft on the water, other than a seaplane, used or capable of being used as a means of transportation on the water. It does not include inner tubes, air mattresses, small rafts, flotation devices or toys customarily used by swimmers. (11) "Wake speed" means a speed not to exceed five miles per hour and not producing a wake to exceed six inches in height at its apex. (12) "Water skiing" means the physical act of being towed behind a vessel on, but not limited to, any skis, aquaplane, kneeboard, tube or a device that requires the use of a tow prior to release such as a surfboard or any other similar device. (13) "Waterway" any waters, lake, river, tributary canal, lagoon or connecting waters within the City. Section 3. Personal Flotation Device Required. (1) No person may operate or permit to be operated a vessel underway, unless each person twelve years of age or younger thereon is wearing a personal flotation device. (2) All persons regardless of age shall wear a personal flotation device while on moving water. (Optional language from RCW 79A.60.160) 1) No person may operate or permit the operation of a vessel on the waters of the City without a personal flotation device on board for each person on the vessel. Each personal flotation device shall be in serviceable condition, of an appropriate size, and readily accessible. c:cpd work files /ordinances/water safety/proposed admin water safety draft three 7 - 22 - 03 -2- Proposed administrative water safety ordinance — C. Driskell July 22;2003 — draft three (2) A violation of subsection (1) of this section is an infraction under chapter RCW 7.84 if the vessel is not carrying pa.ssengers for hire. (3) A violation of subsection (1) of this section is a misdemeanor punishable under RCW 9.92.030, if the vessel is carrying passengers for hire. (4) No person shall operate a vessel under nineteen feet in length on the waters of this state with a child twelve years old and under, unless the child is wearing a personal flotation device that meets or exceeds the United States coast guard approval standards of the appropriate size, while the vessel is underway. For the purposes of this section, a personal flotation device is not considered readily accessible for children twelve years old and under unless the device is worn by the child while the vessel is underway. The personal flotation device must be worn at all times by a child twelve years old and under whenever the vessel is underway and the child is on an open deck or open cockpit of the vessel. The following circumstances are excepted: (S) A violation of subsection (4) of this section is an infraction under chapter 7.84 RCW. Enforcement of subsection (4) of this section by law enforcement officers may be accomplished as a primary action, and need not be accompanied by the suspected violation of some other offense. (Optional language from ON of Spokane Water Safety Ordinance) A. (a) While a child is below deck or in the cabin of a boat with an enclosed cabin; (b) While a child is on 0 United States coast guard inspected passenger - carrying vessel operating on the navigable waters of the United States; or (c) While on board a vessel at a time and place where no person would reasonably expect a danger of drowning to occur. Performance requirements for PFD (adult size) are as follows: 1. Type I PFD is a device designed to turn an unconscious person in the water from a face downward position to a vertical or slightly backward position and have at least twenty -two pounds of buoyancy. 2. Type 11 PFD is a device designed to turn an unconscious person in the water from a face downward position to a vertical or slightly backward position and have at least fifteen and one -half pounds of buoyancy. 3. Type III PFD is a device designed to keep a conscious person in the water in a vertical position and to have at least fifteen and one -half pounds of buoyancy. 4. Type IV is a device designed to be thrown to a person in the water and is not designed to be worn. It is designed to have at least sixteen and one - halfpounds of buoyancy. c:cpd work files/ordinances/water safety/proposed adrnin water safety draft three 7 -22 -03 -3- Proposed administrative water safety ordinance — C. Driskell July 22, 2003 — draft three B. Every vessel less than sixteen feet in length shall have at least a Type IV PFD for every occupant, except that: 1. Canoes, kayaks, personal watercraft and similar type vessels will have at least a Type III PFD worn by the occupant / operator. 2. Persons engaged in water skiing, aquaplaning or similar activity shall have a Type I, II, or 111 PFD worn when engaged in such activity, or a wetsuit specifically designated by a manufacturer for that purpose and capable offloating the water skier. C. Every vessel greater than sixteen feet in length shall have at least one Type I, 11, or III PFD for every occupant. Except for canoes or kayaks, each vessel shall have one Type IV PFD in addition to the other .PFD'S requried. D. All PFD's must be in serviceable condition and appropriate size for the person wearing it. E. All PFD'S must be readily accessible in case of an emergency. F. All persons under seven years of age shall wear at least a Type I11 PFD of an appropriate size any time they are on any waterways. G. Every operator and person on a vessel on moving water shall wear a Type I, II, or III PFD. 1-1 Every person on aflotation device on moving water shall wear a Type 1, II, or III PFD. (1) No person shall operate a vessel a a speed greater than fifty miles per hour on any waterway. (We may want to lower this.) feet of: Section 4. Speed Restrictions. (2) No person shall operate a vessel in excess of wake speed within one- hundred (a) Any shoreline; (b) Another moving or stationary vessel; (c) Swimmer; (d) S.C.U.B.A. dive flag; or (e) Buoy line. (Removed the original subsection 3, as it was duplicative of subsection 2.) (3) No person shall operate a vessel on any waterway from one -half hour after sunset or one -half hour before sunrise at a speed in excess of fifteen miles per hour. Section 5. SCUBA Diving. (1) Any person engaged in SCUBA diving shall mark the area in which such operations are being conducted by the use of a divers' flag, which is red with a white diagonal stripe, at least twelve by twelve inches. c:cpd work filcslordinances /water safety/proposed admin water safety draft three 7 - 22 - 03 -4- Proposed administrative water safety ordinance — C. Driskell July 22, 2003 — draft three (2) Any person engaged in SCUBA diving operations between sunset and sunrise shall mark such location in which such operations are being conducted by the use of the divers' flag which is illuminated and visible for a distance of one mile. (3) All persons engaged in a SCUBA operation shall remain within fifty feet of their diving flag upon surfacing. Section 6. Water Skiing. (1) No person shall engage in water skiing, except on a take -off, within one hundred feet of the shoreline. Any take -off from within one hundred feet of the shoreline must be made outward and at right angles to the shoreline. At no time can such take -off cause risk or hazard to other vessels or persons on the water. (2) No person or persons shall engage in water skiing within one hundred feet of any boat launching ramp, motionless vessel, vessel underway, swimmer, buoy or shoreline. (3) All persons engaging in water skiing shall comply with speed and distance regulations set forth in this chapter with respect to buoy lines and shorelines during drop offs. (4) No person operating a vessel shall follow behind a person (water skiing or being towed in any manner) closer than three hundred feet nor cross the towing vessels bow by less than two hundred feet, nor come within one hundred feet of the person being towed. (5) No person shall engage in water skiing or any other recreational activity involving the act of being towed by a vessel on any waterway from one -half hour after sunset to one -half hour before sunrise. Section 7. Operator Age Requirements. (1) No person under the age of ten years shall be allowed to operate a motorboat. (2) Persons ten years of age to fourteen years of age may operate a "motor driven boat of ten horsepower or less. Persons fourteen (optional age of 16 years old to operate) years of age and older may operate any motor driven boat. (3) No owner of any vessel or person who is in control of a vessel shall knowingly pemiit the operation of such vessel upon any waterway in violation of the provisions of this section. Section 8. Buoys. c:cpd work files /ordinances /water safety /proposed admin water safety draft three 7 -22-03 -5- Proposed administrative water safety ordinance — C. Driskell July 22, 2003 — draft three' (1) Speed /no -wake buoys also know as regulatory markers shall be placed one hundred feet from the established high water mark or seventy-five feet from an appendance. A permitted appendence, such as a dock, shall constitute the shoreline for the purpose of this section. (2) Recreational buoys (i.e., slalom courses) shall be placed one hundred feet from the established high water mark and if left unattended from sunset to sunrise shall be available for public use. (3) Mooring buoys shall be placed within fifty feet of the shoreline. Provided, however, mooring buoys may be placed greater than fifty feet from the shoreline if such buoys are appropriately marked as provided for in the UWMS, illuminated and maintained with a bright flashing white light during the hours between sunset and sunrise. (4) The City Police Department shall attach a bright colored notice giving the owner seven days to remove or replace any buoy in violation of the Uniform State Waterway Marking System. After the seventh day, the buoy may be removed by the City Police Department. Provided, however, the City Police Department may remove any buoy, at any time, without notification to its owner, when the City Police Department deems the buoy to be a hazard to navigation. Section 9. Hazard to Navigation. No person may place or cause to be placed any ski, swim dock, buoy or floating course in waterways that creates a hazard to navigation. Section 10. Motorized Vehicles Prohibited Area. (1) No person shall operate a motor boat or personal water craft on the Spokane River from its intersection with the west side of the Barker Road Bridge to its intersection with the west side of the Centennial Trail Bridge at Plant Ferry Park from April 16th to October 14th of any given year. (2) This section does not apply to police, fire, or emergency vessels in enforcement, training, or rescue. Section 11. Violation — Misdemeanor - Penalty.. Any person violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punished by imprisonment in the Spokane County .tail for a period of not more than ninety days, or pay a fine not more than one thousand dollars, or by both such imprisonment and fine. Section 12. Violation — Civil Infraction — Penalty. (1) In addition to or as an alternative to those provisions set forth in Section 11, a violation of any of the provisions of this chapter shall constitute a civil infraction subject c:cpd work files/ordinances /water safety /proposed admin water safety draft three 7 - 22 - 03 -6- Proposed adrninistrativc water safety ordinance — C. Driskell July 22, 2003 — draft three to a monetary penalty in the amount as provided for in the Infraction Rules for Courts of Limited Jurisdiction (IRLJ). (2) For the purpose of this section, the Spokane Valley Police Department is the person authorized to enforce the provisions of this Chapter. (3) The procedures for the issuance of a Notice of Infraction, hearings, assessment and payment of monetary penalties shall be in accordance with the provisions of Chapter 7.80 RM. Section 13. Severability. If any section, subsection, sentence or clause of this chapter is for any reason held to be invalid, such decision shall not affect the validity of the remaining provisions of this chapter. Section 14. Additional Provisions. The provisions of this chapter shall be in addition to and not a substitute for or limited by any other applicable laws. Section 15. Effective date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof occurs in the official newspaper of the City as provided by law. ATTEST: Passed on this day of July, 2003. City Clerk, Chris Bainbridge Approved As To Form: Interim City Attorney, Stanley M. Schwartz Date of Publication: Effective Date: Mayor, Michael DeVleming c:cpd work files /ordinances/water safety /proposed admin water safety draft three 7 -22-03 -7-