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2003, 08-12 Regular Meeting MinutesMINUTES City of Spokane Valley City Council Regular Meeting August 12, 2003 Mayor DeVleming called the City of Spokane Valley Regular Meeting to order at 6:00 p.m. Attendance: Councilmembers: Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Richard Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember Staff Present: David Mercier, City Manager Nina Regor, Deputy City Manager Stanley Schwartz, Interim City Attorney Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Mike Jackson, Parks & Recreation Director Neil Kersten, Public Works Director Kevin Snyder, Current Planning Manager Tom Scholtens, Building Official Sue Pearson, Deputy City Clerk Chris Bainbridge, City Clerk PLEDGE OF ALLEGIANCE: Mayor DeVleming led the Pledge of Allegiance. INVOCATION: Pastor Robert Keneally of Grace Harvest Fellowship gave the invocation. ROLL CALL: City Clerk Bainbridge called roll. APPROVAL OF AGENDA: Mayor DeVleming said that agenda items 4, 5, 6, and 11 will be removed from the agenda, and added items are 8b: Authorization of Expenditure for Stage at Mirabeau Park, and 12: Stiles Citizen Update. City Manager Mercier mentioned that the parks issues are being removed as the County has not completed its deliberations on those transactions, and that it is his understanding both items are scheduled for further consideration at the County's meeting next Tuesday. Councilmember Munson asked staff to contact the County to ask that they move more speedily toward conclusion of this issue. It was then moved by Deputy Mayor Wilhite and seconded by Councilmember Munson to approve the agenda as amended. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: None COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Deputy Mayor Wilhite reported there will be a reception tomorrow for Mark Turner, who resigned as the head of the Economic Development Committee. Councilmember Taylor mentioned he met with State Representative Larry Crouse to discuss ideas for potential legislative items for next year's session. Councilmember Flanigan reported relative to the hotel/motel RFP, volunteers are working diligently and should be ready to present information shortly; he has also been attending a joint group of local legislative Council Minutes 08 -12 -03 Page 1 of 5 Date Approved by Council: 08 -26 -03 entities regarding animal control and that the group is exploring the possibility of creating one agency that would handle all of Spokane County to include the governments of Spokane County, City of Spokane Valley, Spokane City, and perhaps Liberty Lake. Such an agency could aid in reduction of expenses for all involved; that the County will be holding a public hearing September 2nd regarding increasing fines for failure to license dogs. Councilmember Flanigan also gave a financial report of the incorporation celebration, stating that donations and sold tickets minus cost of the celebration left a balance in the black; and he thanked all who worked on the celebration. Councilmember Schimmels reported he attended a light rail meeting in Portland, and although he was impressed with Portland's system, he feels a light rail is premature for Spokane Valley at this time; he suggests staff work this concept into the comprehensive plan, but keep the right -of -way options open for the long term. Councilmember Schimmels also attended the I -90 ground breaking which project should provide about 100 jobs. Councilmember Munson met with a combined group of citizens, council, and staff working with five bidders for the City's website; that they were unable to come to a final decision and asked three of the bidders to give the group a demonstration of their product and that process is underway; he stated the committee is being careful to make sure we have the best quality product in order to keep the community apprised of city activities via the webpage. Councilmember Denenny reported that the CBB Board met to discuss a trip to Calgary in conjunction with the international trade lines to participate in tourist promotion and exchange programs. Councilmember Denenny also reported that he, Councilmember Taylor and Deputy Mayor Wilhite attended the change of command ceremony at Fairchild. Councilmember Denenny also reminded council of the get- together at his place at Spirit Lake, and that this is not a meeting but strictly a social function. MAYOR'S REPORT: Mayor DeVleming reported that Councilmember Taylor has been appointed as an ex- official member of the INTEC Board for a one -year term. PUBLIC COMMENT: Mayor DeVleming asked for public comment on matters not on the agenda. Tony Lazanis, 10626 E. Trent: spoke of the Mirabeau great room and asked council to re -think their position and have a larger facility, perhaps even using some of the stadium diversion funds if possible. PUBLIC HEARING: None. 1. CONSENT AGENDA: After City Clerk Bainbridge read the Consent Agenda, it was moved by Councilmember Schimmels and seconded by Councilmember Denenny to approve the Consent Agenda. Vote by Acclamation: In favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. OLD BUSINESS: None NEW BUSINESS: 2. Ordinance No. 03 -075 Proposed Water Safety Regulation: First Reading. After City Clerk Bainbridge read the ordinance by title, it was moved by Councilmember Denenny and seconded by Councilmember Flanigan to waive the rules and adopt Ordinance 03 -075. Deputy City Attorney Driskell briefly explained that this ordinance would establish water safety regulations for Spokane River and Shelley Lake (on a limited basis). Mayor DeVleming invited public comment on the issue. None was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Council Minutes 08 -12 -03 Page 2 of 5 Date Approved by Council: 08 -26 -03 3. Resolution No. 03 -043 Designating City Clerk to Receive Claims. After City Clerk Bainbridge read the resolution by title, it was moved by Mayor DeVleming and seconded by Councilmember Flanigan to approve Resolution 03 -043. City Manager Mercier then explained that cities are required to name an agent to receive any claim for damages, and this resolution satisfies the statute requirement. Mayor DeVleming invited public comment on the issue. None was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 1. Resolution No. 03 011 Accepting Conveyance of Park Properties. Removed from the agenda. 5. Contract: Motion to Approve Interlocal Agreement between Spokane County and the City of Spokane Valley Relating to the Ownership, Funding, Operation and Maintenance of Parks, Open Space, Recreation Facilities and Programs. Removed from the agenda. 6. Contract: Motion to Approve Lease Agreement with Lamar Outdoor of Spokane. Removed from the agenda. 7. Mayor Appointment: Motion to confirm Councilman Denenny to Spokane Transit Authority. Mayor DeVleming invited public comment. None was offered. Councilman Denenny said that the STA Committee will need to open a position, but that we are making the position available for him should that slot become open. It was moved by Mayor DeVleming and seconded by Councilman Munson to confirm Councilman Denenny to the STA Board when that position becomes available for a one-year term, as the designee. Mayor DeVleming again invited public comment. None was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 8. Mayor Appointment: Motion to confirm Councilmen Denenny and Flanigan to Health District Board. It was moved by Mayor DeVleming and seconded by Councilman Munson to confirm Councilmen Denenny and Flanigan to the Spokane Regional Health District Board, as Spokane Valley Representatives, for board seats that become available September 1, 2003. Mayor DeVleming invited public comment. None was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried 8b. Motion to Authorize Expenditure for Stage at Mirabeau Point. [added agenda item] Parks and Recreation Director Mike Jackson said when this stage proposal was originally brought to council, the construction cost was estimated at $70,000; however, Eller Corporation now estimates the cost at $98,345.48. Jackson said that although the County maintains this property, he wanted Council to be aware of this cost increase and to approve the stage construction at this cost. It was moved by Mayor DeVleming and seconded by Councilmember Munson to approve the construction of Mirabeau Stage at the revised cost. Parks & Recreation Director Jackson said he was informed the cost difference is due to a low original estimate from the architect, and that the contactor's estimate was more accurate. Councilmember Munson said since the County has not yet transferred Mirabeau Point to the City of Spokane Valley, and that this is being paid for by a grant that is not coming from the City Valley's budget, he questions why this is an issue now. City Manager Mercier explained that at a former meeting, County Parks & Recreation Director Doug Chase explained that the bids taken to -date on the project suggested that there may be some residual funds left over, and they were verbally sorting through some options of how to use those funds, and Council found interest in seeing the construction of a stage on that site; because that matter had previously come before Council and Council indicated its willingness to have the County spend the $70,000 for that particular facility, staff felt it was prudent to now inform Council of the increased change in that improvement, and to determine if Council still believes that the stage should be installed on that site, and that we will convey that sentiment to the county. Jackson said there would still be $150,000 left toward the construction budget even with these changes, and that the County is managing this project. He added that this vote is simply an advisory vote. Mayor DeVleming asked for public comment. Council Minutes 08 -12 -03 Page 3 of 5 Date Approved by Council: 08 -26 -03 Richard Trentwood, 13213 E. Rich Avenue: Stated his concerns about the lack of parking or access to the road. Council said this item is only the stage, which is part of the development of Mirabeau Meadows which has parking. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. PUBLIC COMMENT: Mayor DeVleming invited other public comment. None was offered. PENDING LEGISLATION: None ADMINISTRATIVE REPORTS: 9. Mirabeau Point Project Discussion. City Manager Mercier explained that this presentation will provide updated figures to include cost of operating the facility CenterPlace as well as updated figures associated with the development cost. Deputy City Manager Regor's presentation explained the new projected revenues and expenditures, which changes the estimated deficit from $455,000 to $22,000. Deputy City Manager said what staff is looking for tonight is the direction on whether to proceed and what information council would like from staff to help make that decision. Discussion ensued about grounds maintenance, senior center projections, current senior center operation, the original vision of the project, technical training section of the center, and overall project expenditures and the investment in general. It was moved by Councilmember Munson and seconded by Deputy Mayor Wilhite that council move forward with the project. Mayor DeVleming asked for public comment. Angelo Bomben, 13005 Alki: said he disagrees that the general public is in favor of spending $7 million on Mirabeau, that there are better ways to spend the money, perhaps for a senior center; that the deadline dates are not real, and that the public should be sought out to see what they want. [Councilmember Taylor left the room at 7:25 p.m., and returned at 7:30 p.m.] Tony Lazanis, 10626 E. Trent: asked about the colleges' use of educational funding and who would be paying for that. Councilmember Munson said the cost would come from the budget from the Spokane Community Colleges, which is partially from state funding, and partially from other taxing authorities. Ian Robertson, 1716 Ranchford Drive: encourages council to move ahead with this decision; feels this is a great opportunity, that this of facility and project is unique, the center is needed, and he appreciates the work of the council and staff. Bruce Foreman, 5004 NKeller Rd: wants to make sure Council is confident they will be able to hold and understand the budget; is interested in taxes staying the same or decreasing. Pat Barton, 1105 N Stout: said the Great Room as projected will not be large enough to hold a high school graduation. Vote by Acclamation: In Favor: Deputy Mayor Wilhite, Councilmembers Flanigan, Munson, Denenny, Schimmels, and Taylor. Opposed: Mayor DeVleming. Abstentions: None. Motion carried. 10. Franchise Ordinance Discussion Continuation Deputy City Attorney Driskell continued discussion of his July 9 memo on the franchise ordinance language: #9 it was agreed to keep the language with the 30 days but that time can be extended as needed on good cause shown; and to get input from the utilities to help decide the least expensive route. #10 After discussion of receiving notice or requiring permission to abandon facilities (or both), it was determined staff will research local law regarding the utility's duty concerning abandonment. Council Minutes 08 -12 -03 Page 4 of 5 Date Approved by Council: 08 -26 -03 removed from the agenda we hristine Bainbridge, City Clerk q Michael DeVleming, ayor #11 This issue pertains to charging for copies as per the public records rate, which is currently $ 15 per page It was agreed to have the requesting party pay for records as per public records policy #12 It was determined that staff will check with WCIA for model language for insurance and will confirm necessary amounts #13 As stated previously regarding this topic, the City will pay the cost of publication #14 One copy will suffice Councilmember Schimmels distributed a "Friend of the Court" brief to City Attorney Schwartz The document is entitled "Consolidated Irrigation District No 19 Board Minutes July 9, 2003 " 12 Stiles Report City Manager Mercier reported that two reports have been distributed, one from the Police Department, and one from Public Works Director Neil Kersten, addressing a series of issues previously brought before council during public comment, from Mr and Mrs Stiles regarding traffic difficulties around their residence at 2321 N Sargeant Public Works Director Kersten said the Stiles are comfortable with the solution at this point of placing the barrier as described in the information There being no further business, it was moved, seconded and unanimously agreed upon to adjourn The meeting adjourned at 8 15 p m Council Minutes 08 12 03 Page 5 of 5 Date Approved by Council 08 26 03 [ NAM PRESENT /ABSENT 'COMMENTS Mayor Michael DeVleming- Position No. 3 I/ Deputy Mayor Diana Wilhite- Position No. 1 Councilmember Dick Denenny- Position No. 7 • CouncilmcmberMike Flanigan- Position No. 6 / Counc.ilmembcr Rich Munson - Position No. 5 e Councilnmember Gary Schimmels- Position No. 4 Councihnenmber Steve Taylor - Position No. 2 CITY OF SPOKANE VALLEY COUNCIL MEETING DATE COUNCIL ROLL CALL AUG-11 -2203 16 :?' DEA SPL7KRNE DAVID EVANS AND ASSOCIATES, INC. • WEST 110 CATALDO AVE. SPOKANE. WA 1D201 RE: MIRABEAU MEADOWS ITEM: NEW 40' X 40' STAGE ANO ELECTRIC SERVICE W1 ADA RAMP ANO STEPS (SEE ATTACHED SUPPORTING DOCUMENTATION - 8 PAGES TOTAL) ENG. RECOMMENDATION: ADO PE RMENANT STAGE AS PER DISCUSSION 1118/03 DATE DESCRIPTION SU1C0NTACTQR8 ELLER CORPORATION SOX 117 /4E`NMAN LAKE, WASHINGTON 96025 509.729.0333 - FAX 509. 226.1132 EL-LE AC • DUAT32,1505?32 AN BOLAL OPsb11111N1m 589 3 7 7345 DATE : 729103 PROPOSAL /: 10 CITY. UIM RATE AMOUNT ELLER CORPORATION FOREMAN 60.00 MH 48.50 3 2910.00 STRIP TOPSOIL 133.00 CY 5.00 S 665.00 EMBANKMENT 1 COMPACTION AT TRAIL 1 STAGE 165.00 CY 20.00 S 3,320.00 EXCAVATION / BACKFILL FOOTINGS 205.00 LF 7.30 5 1,496.50 STRUCTURAL FILL UNDER SLAB, RAMP 221.00 TN 20,00 9 4,120.00 CRUS:4EO ROCK E' UNDER SLAB, RAMP 50.00 TN 15.00 S 040,00 HANDRAIL AT RAMP, INSTAL LED 55,00 LF 40.00 5 2,200,00 CRUSHED ROCKS UNDER ASPHALT APRON 304.00 SY 7.05 3 2.143,20 SUBTOTAL 3 17,994.70 MARK -UP 10% $ 1,799.47 $ 19,734.17 I ECK SPECIALTIES. CONCRETE WALLS, RAMP, STEPS 1.00 LS 28,550.00 $ 26,550.00 COLVICO ELECTRIC. PANELS AND OUTLETS 1.00 LS 14,510.00 3 14,510.00 SELLERS MASONRY, STONE VENEER 305.00 SF 22.00 $ 6,710.09 WM WINKLER CONC, 6' SLAB ON GRADE, RAMP 1,800 SF 8.83 3 15.940,00 DEW DROP - REVISE SPRINKLERS 1.00 LS 635 00 3 635.00 • 2' APRON / LOADING / ENTRANCE PATCH 304.00 SY 13.00 3 3,952.00 SUBTOTAL S 68,197.00 MARK•UP 6% $ 4.091 82 1S 72,288.82 j SUBTOTAL'. $ 92.092.93 CONTRACTORS 80N0 AND INSURANCE: 3% 3 2,762.49 8.1% SALES TAX RESALE TOTAL: f 14.640.48 I gJ ARIFICATION9' 1,0 PRICES EXCLUDES: AVISTA FEES, ENGINEERING, BUILDING DEPT FEES, ROOF STRUCTURE 2.0 ADDITIONAL TIME REQUESTED: TO BE DETERMINED 3.0 THE SLOPE OF THE ASPHALT PAVEMENT AT REAR OF STAGE WILL BE 4/• 9:1 AT SW CORNER 4.0 SPECIFIED ELECTRICAL DISCONNECT SWITCHES ANC CABINETS (27' PLUS CONDUITS) EXCEED 32" ALLOWABLE STAGE HEIGHT W/O GUARDRAIL PER UBC. THIS PROPOSAL INCLUDES REVISIONS REOUIRED TO ACCOMMOOATE ELECTRICAL ITE,M9, SEE ATTACHED SKETCHES SKI - SK2 -3103 S.0 THIS PROPOSAL INCLUDES ADDITIONAL STEPS PER DOUG CHASE 7/24103 6 0 THIS PROPCSAI INCLUDES USE OF 2" CONDUIT PER 07 SHEET 11 OF THE PLANS 7 0 - THIS PROPOSAL INCLUDES REPAVE 07 TRAIL AT ENTRANCE 17 X 35 494- 84 5. 41-3 Thank You. We Appreclete Your Business! cst: e t A i h erel'►#t1 C °57 + '� SOU. rI v A Prayer for the Spokane City Council Given by Pastor Bob Keneally Executive Pastor Grace Harvest Fellowship Lord, ask that you would raise up, inside our hearts, an irrevocable sense of pride in each one of these public servants for this wonderful community we live. I pray that You would continue to move them to attentively honor, serve and support the people in the Spokane Valley. Show them ways to be excellent examples of integrity and dedication to the community both in words and actions. Forgive us God when we have all at times failed to be the standard you would desire us to be. Remind us to be prayerful for the strength and preservation of our community. Fill our hearts with courage that we might be shining witnesses of Your standards, and counted noble patriots of this blessed nation — America — the land of the free and home of the brave. Amen Memo To: Neil Kersten From: Dick Thiel cc Mac Date: Aug. 12, 2003 Re Stiles Citizen Action Request from the desk of the City Engineer The following is a summary of Mac's and my investigation of the concems expressed for the truck traffic past the Stiles' property at Montgomery and Sargent, the alleged frequency of accidents impacting their property, and the reported excessive speeding. Both Mac and I and our Police Department have had several discussions with the Stiles regarding their concerns, which have been voiced over a number of years. The attached photos can be referenced with this summary. Past actions have included signage to preclude truck traffic, except local deliveries, from driving from Argonne on Montgomery to Knox, a natural truck bypass to avoid lights and congestion on Argonne. The police have done considerable reconnaissance and enforcement in this area, but the problem is a common one very hard to prevent An argument can be made for this being an appropriate route for reasonable truck traffic. The oomer of Montgomery and Sargent has been signed to highlight the curve; only one accident at this intersection has been reported, involving alcohol. It is interesting to note that a camping vehicle is parked at this approximate location on the dosed extension of Montgomery adjacent to the Stiles property, in spite of the alleged collision potential. Of the several options considered by the police and Public Works, only one seems to have practical merit to erect an MUTCD Type 111 barricade across Montgomery at Sargent, as sketched on the attached photo, to clearly identify the turn in the road. This is a breakaway, wooden barricade that should not constitute a safety hazard, but, as such, is likely to be moved or vandalized. This proposal has been discussed with the County's traffic engineer, our own traffic engineer, and the Stiles, and has been deemed to be a reasonable approach to increased traffic control at this intersection. Continued surveillance and enforcement by City police is also recommended. A work request for this barricade has been submitted to the County, and the barricade should be in place soon. Attach. 1 SPOKANE VALLEY POLICE DEPARTMENT STAFF REPORT NOT FOR RECORDS Date: July 17, 2003 Charge/Incident: Traffic Problems Complainant: Stiles, Dorothy and Vern Location of incident: 2321 N. Sargent / Sargent and Montgomery Date of Incident: Continuous traffic problem Suspect: NIA Problem: Traffic problem with heavy tractors and trucks using Montgomery and Sargent Rd; fence knocked down many times; safety issues; feels road should be dead end. Surrounding area: Montgomery from Argonne west to Sargent Road is a residential / commercial area. On the north side of Montgomery there is a large, multi- building storage facility; a car wash that has 2 bays that can accommodate large trucks, RVs, ect; and a Budget moving van / large RV rental facility. (The van/RV rental property borders 2321 N. Sargent.) On the south side of Montgomery is residential area. breakdown of the traffic related "incidents" the Spokane Sheriff's Department responded to within a 2 -block area of Montgomery and Sargent is as follows: From January to June 2003 there were a total of (87) incidents to include (51) traffic stops, (3) suspicious vehicle stops, (4) abandon vehicles, (3) community contacts, and (1) hit and run accident / malicious mischief incident at 2321 N. Sargent. (This breakdown doesn't include any incidents on Argonne.) From January to December 2002 there were a total of (128) incidents to include (37) traffic stops, (3) suspicious vehicles, (6) abandon vehicles, (4) community contacts/flagged over by citizens, (6) accidents (hit and runs and injury accidents included), (1) reckless driver, (1) DWI, (2) recovered stolen vehicles, and (2) parking violations. There were (2) separate incidents at 2321 N. Sargent. An assist another agency, juvenile assault, drugs, domestic violence, suspicious circumstances, trespass and a separate drug incident, 1 Observation: Montgomery west of Argonne to Sargent Road is a commercial area. The dominant businesses are a multi - building storage area; car wash that has (2) large bays to accommodate large truckslRVs, and a Budget moving truck and RV rental business that has numerous large panel moving trucks and large RVs in their lot. All these businesses support and use very large vehicles that use Montgomery to get to their businesses. South on Sargent, from Montgomery, will give these trucks access to Knox Road (2 blocks south). Knox is a busy thoroughfare from Argonne to Vista Rd. 2 111111INERIETAN„liatirt - t1� '�. r +�� FREDERICX • • r� /'� 11P West V 14;,,,L 28 w H.91t j IIII od Orc : rd EI•m Clr ern � t� EYE ` 4 v ! IIMES t l'I?U 32 24 J H c 20 uIss10x ALKI VALLEY ESMET AT 0 mar 11111111 LrEW!!1I! • WAY 1 AVE m Ness EN i 0 O = ALKI J o z Q Y C J � wAY W:.tvalley NIXON Cis School s 'dAIN •L'P 916 ur 4TH u 3 AVE AUG Ci71 AVE MIS • N s r 0 0 1- cc 0 VALLE OUR CT g •EGRET DEAN NIXON AVE LN LEY TRANSIT CENTER 18TH AVE 19TH AV OLIVE u n vial Elam 0 DEAN cc < ER• •rrl N O AVEm 3RD AVE 5TH ¢ 3 Q ? 5T11 •1'E ill J ¢ ETH o cc _ 8TN AVE =M r tiTH ¢ �m P 11 £G �1 T o ®�lki * tl , �LH OYz o ��F7 S TH ER AVE IN 17T lx 1BM AVE . o o cc AVE 12TH AVE c Bowdlah Jr. H.S. 18TH AVE MONTGOI a Valley H.S. i soAdk JACKS KNOX AVE BUCKEYE MONTGOM 5 3 0 2 0 o- w i 1 0RA I ORA LL 16 12 12 16 20 24 C:0 CO CO CO CO C•u7 C•R0 DISHMAN HILLS NATURAL AREA CV 0) a 7 , SCE I r " y I ar r 0 a iP o: .0 • 24T • MAP o 3 VE re co m M T s RIVERSIDE r C onti Bose Educal 0 City of Spokane Valley August 12, 2003 A. Update on Mirabeau Point Project Nina Regor, Deputy City Manager Ken Thompson, Finance & Administrative Services Director Mike Jackson, Parks & Recreation Director EXPENSES: TOTAL OTHER FUNDING PFD BONDS Construction $ 7,800,000 $2,340,000 $5,460,000 Furnishings 660,000 198,000 462,000 Sales Tax 685,000 205,500 479,500 Arch. /Eng. Fees 162,000 48,600 113,400 Permits/Traffic mitigation 288,000 86,400 201,600 Bond Sale Costs 200,000 -0- 200,000 Subtotal 9,795,000 2,878,500 6,916,500 Contingency 489,750 143,925 345,825 TOTAL EXPENSES 10,284,750 3,022,425 7,262,325 SURPLUS /(DEFICIT) $ (455,250) $ (392,925) $ (62,325) Estimate of CenterPlace Development and Construction Budget — 7/15/03 August 12, 2003 2 EXPENSES: TOTAL OTHER FUNDING PFD BONDS Construction $7,500,000 $2,250,000 $5,250,000 Furnishings 660,000 198,000 462.000 Sales Tax 661,000 198,300 462,700 Arch. /Eng. Fees 162,000 48,600 113,400 Permits/Traffic mitigation 200,000 60,000 140,000 Bond Sale Costs 200,000 -0- 200,000 Subtotal 9,383,000 2,754,900 6,628,100 Contingency 469,150 137,745 331,405 TOTAL EXPENSES 9,852,150 2,892,645 6,959,505 SURPLUS /(DEFICIT) $ (22,650) $ (63,145) $ 40,495 Estimate of CenterPlace Development and Construction Budget - Revised August 12, 2003 Personnel and Staffing $143,756 Facility Manager (12 months) Marketing Coordinator (6 months) Administrative Assistant (6 months) Office Supplies and Marketing 39,600 Equipment 10,500 Traveling and Conferences 4,000 TOTAL $197,856 4 Estimate of CenterPlace 2004 Start -up Costs — 7/15/03 Personnel and Staffing $ 71,167 Facility Manager (12 months) Marketing Coordinator (0 months) Administrative Assistant (0 months) Office Supplies and Marketing 39,600 Equipment 10,500 Traveling and Conferences 4,000 TOTAL $125,267 1 IML 4 Estimate of CenterPlace 2004 Start -up Costs - Revised August 12 2003 REVENUES 2005 2006 2007 2008 2009 Great Room Wing $ 67,040 $105,480 $143,920 $165,840 $179,600 Senior Center Wing 13,650 13,650 13,650 13,650 13,650 Conference Ctr. Wing 158,563 241,925 241,925 241,925 241,925 Vending Machine 1,900 1,995 2,090 2,200 2,310 TOTAL REVENUES $241,153 $363,050 $401,585 $423,615 $437,485 p Estimate of CenterPlace Ongoing Revenues — 7/15/03 August 12. 2003 6 REVENUES 2005 2006 2007 2008 2009 Great Room Wing $ 67,040 $105,480 $143,920 $165,840 $179,600 Senior Center Wing 14,625 19,500 19,500 19,500 19,500 Conference Ctr. Wing 69,021 81,251 91,891 92,812 93,766 Vending Machine 1,900 1,995 2,090 2,200 2,310 TOTAL REVENUES $152,586 $208,226 $257,401 $280,352 $295,176 Estimate of CenterPlace Ongoing Revenues - Revised August 12 2003 EXPENSES 2005 2006 2007 2008 2009 Personnel & Staffing $ 320,143 $ 385,275 $ 400,108 $ 415,439 $ 431,285 Office Supplies & Marketing 37,917 38,645 39,388 40,146 40,919 Equipment & Facility 36,729 37,464 38,213 38,977 39,757 Travel & Conferences 1,620 1,652 1,685 1,719 1,754 Professional Services 157,366 160,513 163,724 166,998 170,338 ' Utilities 83,458 85,127 87,084 88,966 90,891 Insurance 26,520 28,139 29,896 31,812 33,909 TOTAL EXPENSES 663,753 736,815 760,099 784,057 808,851 SURPLUS /(DEFICIT) $(422,600) $(373,765) $(358,514) $(360,442) $(371,366) Estimate of CenterPlace Ongoing Expenses - 7/15/03 August 12. 2003 8 EXPENSES 2005 2006 2007 2008 2009 Personnel & Staffing $ 240,679 $ 259,170 $ 269,522 $ 280,230 $ 291,310 Office Supplies & Marketing 37,917 38,645 39,388 40,146 40,919 Equipment & Facility 36,729 37,464 38,213 38,977 39,757 Travel & Conferences 1,620 1,652 1,685 1,719 1,754 Professional Services 129,862 132,459 135,108 137,811 140,567 Utilities 68,842 70,219 71,827 73,376 74,960 Insurance 17,550 19,500 20,826 22,289 23,908 TOTAL EXPENSES 533.199 559,109 576,569 594,547 613,174 SURPLUS /(DEFICIT) $(380,614) $(350,883) $(319,168) $(314,195) $(317,998) Estimate of CenterPlace Ongoing Expenses - Revised August 12. 2003 Cumulative City Commitment — 7/15/03 TOTAL CENTERPLACE MEADOWS 2004 $ 698,106 $ 653,106 $ 45,000 2005 468,950 422,600 46,350 2006 421,505 373,765 47,740 2007 407,687 358,514 49,173 2008 411,090 360,442 50,648 2009 423,533 371,366 52,167 TOTAL $2,830,871 $2,539,793 $ 291,078 Cumulative City Commitment — 7/15/03 Cumulative City Commitment - Revi August 12 2003 TOTAL CENTERPLACE MEADOWS 2004 $ 192,917 $ 147,917 $ 45,000 2005 426,964 380,614 46,350 2006 398,623 350,883 47,740 2007 368,341 319,168 49,173 2008 364,843 314,195 50,648 2009 370,165 317,998 52,167 TOTAL $2,121,853 $1,830,775 $ 291,078 Cumulative City Commitment - Revi August 12 2003 Other CenterPlace Issues What % of the Building is Regional? How "High Tech" is the Lecture Hall? What is the Definition of Commencement of Construction? August 12. 2003 12 MONTH LEGAL FINANCIAL CONSTRUCTION July Resolution Bond Reimbursement Resolution (DONE) - Prepare construction documents August - Approve Interlocal Agreement and Adopt Ordinance - Resolve Real Property Ownership - Clarify definition of "Commencement of Construction" - Resolve CenterPlace Use Issues - Identify total funding package for CenterPlace - Prepare construction documents September -Adopt Bond Ordinance - Prepare draft Preliminary Official Statement (POS) - Finalize construction documents - Advertise bids October -Send a draft POS and other City financial info to rating agencies -City presentations to rating agencies in San Francisco -Open bid proposals - Council approval - Notice to proceed November -Sell bonds -Start construction December -Bond closing CenterPlace 6 -Month Timeline August 12. 2003 13 UNITED 61ATES COAST GUARD ALXILIARY America's Volunteer Lifesavers" Cary Driskell City of Spokane Valley 11707 East Sprague Avenue Spokane Valley, Washington 99206 Dear Mr. Driskell: DEPARTMENT OF HOMELAND SECURITY The civilian component of the U.S. Coast Guard (Authorized by Congress In 1939) Office of the Flotilla Commander Flotilla 82 (13 -08) Dedicated to promoting recreational boating safety Date: 8/11/03 Thank you for this opportunity to comment on the proposed City of Spokane Valley Ordinance Establishing Water Safety Regulations. The United States Coast Guard Auxiliary is the civilian arm of the United States Coast Guard. One of our charges is the promotion of recreational boating safety. We work to accomplish safe boating through both boater education and operational activities. The comments below include a review by local members of the United States Coast Guard Auxiliary. The comments below should not be construed as the official position of the United States Coast Guard, or as an endorsement by the United States Coast Guard or the US Coast Guard Auxiliary of the proposed City of Spokane Valley water safety ordinance. The proposed ordinance appears to mirror the Spokane County Chapter 6.03 Boating Safety Ordinance with a few minor changes to properly reflect the authority and jurisdiction of the City of Spokane Valley. Different jurisdictions enforcing the same rules should make it easier for the boating public to understand and comply with ordinance. Section 4(1) Speed Restrictions states that: No person shall operate a vessel at a speed greater than fifty miles per hour on any waterway ". This corresponds to the Spokane County ordinance and the City of Spokane ordinance. While all three jurisdictions have a similar speed limit of 50 miles per hour, we feel that given the course of the rive, the width of the river, navigational hazards in the river, competing uses of the river, the amount of maneuvering space needed for reaction time, and the potential for serious accidents, that this speed is excessively dangerous. Speed should be based on conditions of the vessel, the environment in which is operating, and the condition and experience of the operator of the vessel. A maximum speed of 25 to 30 miles per hour could be excessive in certain portions of the Spokane River at certain times of the year. Section 4(2) and 4(3) appear to be in conflict. Section 4(2) requires that a vessel cannot be operated in excess of wake speed within 100 feet of any shoreline, moving or stationary vessel. swimmer, S.C.U.B.A., dive flag or buoy line. Section 4(3) allows a vessel to be operated in excess of wake speed within 50 feet of any shoreline, other vessel, swimmer and buoy line if the river has a width of 200 feet or less. This does not make sense. As the river gets narrower; the risks are increased and become more concentrated. There is less space and less time to react to hazardous conditions or situations. There is Tess space to separate other vessels, persons and activities. The rivers navigable channel will also dictate where the vessels can operate / Comments on thc Proposed Water Safety Ordinance Page 2 in that narrowed area which may further constrict a safe buffer between vessels. persons, and activities. You may want to consider deleting section 4(3) for both safety and environmental reasons. Section 6 Water Siding is comprised of five good sections. It would be useful to add two additional sections that are included in the state of Washington's requirements: a new section (6) should read "Every vessel toning a person on water skis or other devices must have on board in addition to the operator, a person capable of observing the person being towed and reports the progress to the operator ". A new section (i) would read "a vessel towing a person(s) or water skier(S) or similar device(s) must carry a skier down flag whenever the towed person(s) is preparing to ski or has fallen into the water. Remote operated personal water craft (PWC) designed to be operated by a towed person must have a skier down flag attached to the PWC'. The skier down flag consists of a 12' hr 12" brilliant orange or red flag on a 24 inch flag pole. The flag must he held up so that it is visible from all directions whenever the skier(s) are in the water." To make thc ordinance clear for the boating public, it could include a section on operating a vessel while intoxicated prohibited, a section on negligent operation. and a section on reckless operation. This concludes our comments on your proposed water safety ordinance. We believe that education and enforcement should make for a safer and more enjoyable boating and recreational experience for the citizens of thc City of Spokane Valley and surrounding users of the Spokane River. Thank you again for this opportunity to comment on your proposed water safety ordinance. If you have any questions concerning our comments please contact Stan Walthall, Flotilla 82 Commander at 536- 6388: Jo Ann Hall_ Division 8 Vice Captain at 924-3402; or Dennis Hoppman. Division 8 Captain at 468- 9396. Sincerely yours, 4111 i Stan Waithall Flotilla Commander 82 (13 -08) US Coast Guard Auxiliary c.ONSOLIDA TED IRRIGATION DISTRICT NO. 19 BOARD MINUTES July 9, 2003 President Ron Utecht called the meeting to order at 7:30 P.M. Board Members Howard Peuck, Gary Schimmels and Rod Maki were present. Jim Parker with A.E.S. and Manager Bob Ashcraft were also present. The June 11, 2003 Board Meeting minutes were reviewed and upon a motion by Howard Peuck, second by Rod Maki and a unanimous vote, were approved. The current bills and the financial reports were reviewed. Upon a motion by Gary Schimmels, second by Rod Maki and a unanimous vote, the financial reports were accepted and the bills were approved for payment. The Manager reviewed continued problems with the U.P.S. (Un- interruptible Power Source) units at the various well sites and booster stations. He also noted that we continue to have problems with pressure controls at various well sites. Jim Parker with A.E.S. reviewed their previous proposals for safeguarding against U.P.S. failures and installation of pressure transducers in the 50,000 gallon overhead tanks. He noted that three recent U.P.S. failures (one occurred just prior to the Board meeting) caused multiple starts and could seriously damage motors. A lengthy discussion followed regarding projected costs and solutions. Jim Parker left the meeting at 8:30 p.m. The Board continued to discuss the proposals and upon a motion by Gary Schimmels, second by Rod Maki and a unanimous vote, approved the proposal from A.E.S. to install an under voltage sensor /timer and latching relay that would isolate the defective U.P.S., switch the voltage source to line voltage and send an alarm to the main office. The defective U.P.S. could then be replaced by District employees. The cost per each well site is $600. The installation of pressure transducers in the overhead tanks was reviewed. Previous estimates were compared to the current A.E.S. proposal of $3,600 /well site. The Manager was instructed to obtain detailed material and labor breakdowns so that a decision can be made at the August Board meeting as to whether to install the pressure transducers. The proposal for the replacement of the old dash pot overload relays with solid state electronic relays was tabled. The Manager noted that the City of Spokane Valley has begun the process of issuing franchise agreements for utilities. A copy of our present agreement with Spokane County and Washington State D.O.T. has been sent to the City. The District's position is that the agreements cover the distribution system and a separate franchise agreement is not required. Also the agreement is between the County and US Bureau of Reclamation, as the Bureau is the legal owner of the system. The EPA requirement for vulnerability assessments and emergency response planning was reviewed. The Manager noted that training sessions are being conducted by the Evergreen Rural Water Association (funded by EPA). The District must complete the assessment by 6/30/04 and the response plan by 12/31/04. Page 1 of 2 Board Meeting Minutes July 9, 2003 Potential annexations involving lands north of Trent and west of Lynden and north of Trent just east of Wheeler's Produce were reviewed. The owners (Wheelers) of the property northeast of Wheeler's Produce requested a temporary Outside District Water Service Contract approval prior to the annexation being completed. The Board indicated they would favor the issuance of the contract when the owners actually filed a petition. The area west of Lynden and north of Trent has potential pressure problems. The Manager indicated that he provided the owners with approximate costs and methods of water service. He also informed the owners that an engineering study would have to be done and paid for by the owners to determine the affect of water service pressure to existing District customers in the area. The Manager noted that Phil Schmidt with Haywire Farms paid for a four (4) inch irrigation meter installation to serve 14 acres out of District. The area is located east of Inland Empire Paper Company's land within the District north of I -90 and east of Campbell Rd. extended. The contract for outside District water will be for one year only. The Manager reviewed current field activities which included: completion of air valve maintenance, valve exercising, new service installations and repairs, well site spraying and flushing mains. There being no further business and upon a motion by Howard Peuck, second by Gary Schimmels and a unanimous vote the meeting adjourned at 9:45 p.m. Vouchers submitted and approved for payment: VOUCHERS RECIPIENT DESCRIPTION AMOUNT 206727 206728 206729 206730 Health Care Authority 206731 Dept. of Revenue 206732 Avista Corp 206733 Dept. of L & I 206734 FNW 206735 Dickerson Pump CC 206736 A.E.S. Attest: Secretary Sec. Revolving Fund Reimburse Rev Fd CC CL CC CC CC Med. Ins. July Comb. Taxes — June Contract Chgs. for June Industrial Ins. 2 nd Q , Installation Parts `,C Retainage for contract to replace pumps. 3,450.63 Reg. Maintenance 1,081.00 Total $ 75,750.77 Page 2of2 CC CC CC CC CC CC President 19,266.13 22,563.87 7,303.45 4,979.84 5,041.19 7,496.50 1,817.23 2,750.93