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2003, 11-25 Regular Meeting MinutesMayor DeVleming welcomed everyone to the meeting, and called the City of Spokane Valley Regular Meeting to order at 6:00 p.m. Attendance: Councilmembers: Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Richard Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember Staff Present: Dave Mercier, City Manager Nina Regor, Deputy City Manager Stanley Schwartz, City Attorney Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Mike Jackson, Parks & Recreation Director Kevin Snyder, Current Planning Manager Sue Pearson, Deputy City Clerk Chris Bainbridge, City Clerk PLEDGE OF ALLEGIANCE: Mayor DeVleming led the Pledge of Allegiance. INVOCATION: Pastor Dan Bonney of Opportunity Christian Fellowship gave the invocation. ROLL CALL: City Clerk Bainbridge called roll. MINUTES City of Spokane Valley City Council Regular Meeting Tuesday, November 25, 2003 APPROVAL OF AGENDA: Mayor DeVleming noted two changes to the agenda: changing item #7 from New Business to l0a under Administrative Report; and adding agenda item #10b Advance Agenda Review. City Manager Mercier also mentioned the information distributed to council concerning snow plowing routes, and further, information distributed concerning the last joint Council /Planning Commission meeting. It was moved by Deputy Mayor Wilhite and seconded by Councilmember Munson to approve the agenda as amended. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Denenny: reported that he and Councilmember Flanigan attended the Regional Health Board meeting, meet that Board's Executive Team, that their 2004 budget was passed at that meeting, and incoming officers were selected; and that Councilmember Denenny was asked and accepted to be that Board's Chair. Councilmember Munson: stated that last week he attended the Board of Directors for the Association of Washington Cities, and that a written report will be provided later; and briefly discussed the point of delivery taxation issue. Council Minutes 11 -25 -03 Page 1 of 5 Date Approved by Council: 12 -2 -03 MAYOR'S REPORT: Mayor DeVleming stated that the Christmas tree ceremony plans are moving along fine and reminded everyone of the December 4th date. Mayor DeVleming also mentioned that within the last hour council and staff have received numerous phone calls and e -mails regarding the library agreement; that this subject will be discussed at tonight's meeting, and that the City of Spokane Valley is not canceling library services to Spokane Valley. PUBLIC COMMENT: Glen W. Kivett, N. 17 Walnut Road, directly opposite Aces Casino: stated he has a problem with the casino plowing their private driveway into a public road and obstructing his mailbox; he also stated a concern with private property owner's sidewalks not being kept cleared of ice and snow. Mayor DeVleming mentioned staff will investigate this issue and contact Mr. Kivett. Marie Salisbury, 12465 E. Olive: stated her concern with library services and said she would appreciate it if we would continue the library services as they are today. Robert Cole, 12417 E. 24` said he is here to speak on the library issue and agrees with the pervious woman's comments; that the transition committee report suggested that if we were going to make some changes with the library, it should have been done earlier so the library can establish its budget by January 1. Barbara Lomax, 12828 E. Blossey: stated her concern with possible cutting of library services. PUBLIC HEARING: a. Proposed Amendment to 2003 Budget. Mayor DeVleming opened the public hearing at 6:22 p.m. Finance Director Ken Thompson then explained that the 2003 budget amendment is to allow for the bond sale costs for both CenterPlace and some construction that is likely to begin within the next thirty days; for a total increase of $2,630,000. Mayor DeVleming invited public comment; none was offered. Mayor DeVleming closed the public hearing at 6:25 p.m. b. Proposed Adoption of 2004 Budget Mayor DeVleming opened the public hearing at 6:26 p.m. Finance Director Ken Thompson said that this is the third and final hearing for the 2004 budget; that public notice has been provided in the newspaper, this item has been on several past council meetings since last August; that the budget is balanced; and staff believes this will provide the same or better level of service and meets or exceeds promises made when the bonds were previously sold. Mr. Thompson added that the budget also begins paying the debt which was incurred during the first year of operation. Mayor DeVleming invited public comment: (1) Steve Peterson, Mayor of Liberty Lake extended congratulations on the formulation of the first budget for a complete calendar year and on behalf of the Liberty Lake citizens and his council, commends this council and staff for this budget; and that he looks forward to working together. (2) Barbara Lomax, 2828 E. Blossey, expressed concern of how the budget could be balanced without the library budget and that the equations appear inconsistent with other city's values. Mayor DeVleming closed the public hearing at 6:32 p.m. CONSENT AGENDA: After City Clerk Bainbridge read the consent agenda, it was moved by Councilmember Munson and seconded by Deputy Mayor Wilhite to approve the consent agenda. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Council Minutes 11 -25 -03 Page 2 of 5 Date Approved by Council: 12 -2 -03 NEW BUSINESS 3. Proposed Ordinance 03 -095 amending 2003 Budget — First Reading. After City Clerk Bainbridge read the ordinance by title, it was moved by Deputy Mayor Wilhite and seconded by Councilmember Munson to suspend the rules and adopt Ordinance 03 -095. Mayor DeVleming invited public comment; none was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 4. Proposed Annual Appropriation Ordinance 03 -096 for 2004 Budget — First Reading. After City Clerk Bainbridge read the ordinance by title, it was moved by Councilmember Taylor and seconded by Councilmember Munson to advance Ordinance 03 -096 to a second reading. After brief explanation of the budget process by City Manager Mercier, Mayor DeVleming invited public comment; none was offered. Councilmember Munson added that in regard to the previous question of this balanced budget without budgeting for the library, that calculations were made using the 50 cents per $1,000 revenue generated from the property tax to fund any final decision on how this process might proceed, and that was taken into account in this budget; and that final budget will be finalized at the next meeting. City Manager Mercier added that the County Assessor has not yet completed his task of documenting the base value against which any rate of taxation would be applied, and that the budget contains the best estimates available. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 5. Proposed Ordinance 03 -097 Amending Chapter Relating to Adult Retail Businesses — First Reading After City Clerk Bainbridge read the ordinance by title, it was moved by Councilmember Munson and seconded by Councilmember Flanigan to advance Ordinance 03 -097 to a second reading at a future meeting. Deputy Attorney Driskell explained that the Planning Commission recommended elimination of the amortization schedule and period for the existing adult retail businesses, which means those businesses would not be forced to move or end their business in September 2005. Attorney Driskell added that the current litigation in the City of Spokane deals with the definition of adult entertainment retail facility, and relates specifically to how much stock a business has which would qualify them for adult entertainment retail facility. In reference to the hours of operation, Attorney Driskell said that a recent case in the Ninth Circuit Court of Appeals, of which we are a part, ruled that a City or a State can impose limited hours of operation. Attorney Driskell said options for tonight are to examine the issue of hours of operation, to remove tonight's matter from tonight's agenda and have the matter go back to the Planning Commission and consider hours of operation in addition to what is being proposed, or to instruct staff to later pursue the matter of hours of operation. Attorney Schwartz added that the ordinance before Council tonight does not address hours of operation and he feels more study is necessary to adequately address that matter, and that the ordinance can always be amended later. Attorney Driskell pointed out that hours of operation can be handled as a zoning function or a licensing function. Council expressed the desire (except Councilmember Taylor) to have staff complete work on the hours of operation issue and to bring that back later for further council consideration. Mayor DeVleming invited public comment. Penny Lancaster, 14816 E. Farwell: said she is with the organization Community Impact Spokane, and that they support this ordinance on hand, but that she wanted to address the issue of hours of operation to begin to establish a record of the issue. (She handed a report to the City Clark for later distribution to the Councilmembers.) She said her organization is asking the City to restrict the time that adult retail stores can operate, and to allow them to operate between 8:00 a.m. and 2:00 a.m. only, giving the stores 17 hours a day, seven days a week in which to operate. Kim Arrotta, 18318 E. Riverway: spoke to the issue of council addressing hours of operation and the problems that continue as the businesses remain open for 24 hours. Council Minutes 11 -25 -03 Page 3 of 5 Date Approved by Council: 12 -2 -03 Bill Gothmann, 10010 East 48 said he is Chair of the Planning Commission, and that the Commission wants to see this issue pursued, but this ordinance tonight is not the venue for doing that, and that the Planning Commission voted unanimously in favor of this ordinance. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 6. Adoption of Proposed Fee Resolution 03 -053 for Calendar Year 2004. After City Clerk Bainbridge read the fee resolution by title, it was moved by Mayor DeVleming and seconded by Councilmember Munson to approve Resolution 03 -053. Deputy City Manager Regor explained the few changes from the last time council reviewed the fee and accompanying schedule, and of the few items which were eliminated, such as parks and recreation room use and gym rent fees. Mayor DeVleming invited public comment; none was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 7. Item moved to l0a 8. Motion Consideration: Confirming Mayor Appointments to Boards and Commission. It was moved by Mayor DeVleming and seconded by Councilmember Flanigan to make the following appointments, with the term expiration of 12- 31 -04: Convention Center & Visitor's Bureau: Dick Denenny; Diana Wilhite as alternate Economic Development Council: Diana Wilhite; Steve Taylor as alternate Finance Committee: Diana Wilhite, Rich Munson and Steve Taylor Governance Committee on Regional Wastewater Treatment: Dick Denenny Lodging Tax advisory Committee: Mike Flanigan; with Diana Wilhite as alternative, and Jeff Fox, Doubletree Hotel Liz Beck, Super 8 Peggy Doering, Valleyfest Jayne Singleton, Legacy Mirabeau Point Board: Dick Denenny; Rich Munson as alternate Spokane Transit Authority Board of Directors: Dick Denenny and Diana Wilhite; and Gary Schimmels as alternate. Mayor DeVleming invited public comment; Barbara Lomax made comment about the library district apparent vacancy. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 9. Municipal Code Ordinance Discussion. City Clerk Bainbridge explained the procedure staff will be using to present an ordinance for adoption in order to officially codify the City of Spokane Valley's City Code. 10. Towing Ordinance Discussion. Deputy City Attorney Driskell briefed Council on what has occurred to date and said that he is very close to being able to present Council with a solid draft ordinance, one which will be certain what he presents is also legally affordable. 10a. Library Agreement. Deputy City Regor went over her PowerPoint discussion and said that this service is one which staff has been working on since incorporation. Councilmember Wilhite added that once the survey is completed, we will have a better handle on what services are needed and where, and that the survey is necessary to determine the services needed for the community. Mayor DeVleming said that staff could also consider other options such as contracting with schools, or even creating our own library; and that in order not to Council Minutes 11 -25 -03 Page 4 of 5 Date Approved by Council: 12 -2 -03 keep the library district in limbo, he'd like to see staff and council work toward signing a one -year agreement and then have staff continue looking at all options. 10b. Advance Agenda Review. City Manager Mercier discussed the tentative joint meeting with the Planning Commission and Council, set for January 15 After brief discussion, Council suggested changing the meeting time to meet between 3:00 p.m. and 5:00 p.m. Staff will check with the Planning Commission to see if there are conflicts. In other upcoming business, Councilmember Munson mentioned he will be out of town on the 23 of December but will be available to attend the meeting via telephone conference call. Councilmember Taylor mentioned he would like to see staff investigate the possibility of having an internship program. Councilmember Schimmels said he received a request from the parents of an eleven - year old concerning the dangers of crossing a busy highway in order to get to school. City Manager Mercier said that while he is not familiar with the school district boundaries, he will look into that issue and share these concerns with the school board, and ask for a response from them as well. There being no further business, the meeting adjourned at 8:20 p.m. ristine Bainbridge, City Clerk Michael DeVleming, 1)llayor Council Minutes 11 -25 -03 Page 5 of 5 Date Approved by Council: 12 -2 -03 BOARD /COMMITTEE REPRESENTATIVE DATE APPOINTED TERM EXPIRES AWC Resolutions Commission Rich Munson April 2003 [elected] AWC Legislative Committee Steve Taylor November 2003 Bridging the Valley staff Cable Advisory Board Central Valley School District (CVSD) Rich Munson, liaison October 2003 ad hoc Chamber of Commerce Board Steve Taylor, ex- officio 7 -22 -03 8 -31 -04 — .Convention Center & Visitor's Bureau Dick Denenny Diana Wilhite, alt 1 -14 -03 1 -14 -03 12 -31 -03 12 -31 -03 — .Economic Development Council Diana Wilhite Steve Taylor, alt 1 -14 -03 1 -14 -03 12 -31 -03 12 -31 -03 Emergency Communications Bd 911 vacant _— .Finance Committee Diana Wilhite Rich Munson Steve Taylor Mike DeVleming 12 -10 -02 12 -10 -02 12 -10 -02 4 -22 -03 1 -04 1 -04 1 -04 4 -22 -06 Friends of Centennial Trail Board Governance Cmte Regional Wastewater Treatment Dick Denenny 10 -07 -03 Growth Mgmt Steering Committee Steve Taylor Rich Munson remainder Council alts 1 -14 -03 1 -14 -03 1 -14 -03 12 -31 -03 12 -31 -03 12 -31 -03 Health District Board Dick Denenny Mike Flanigan 8 -12 -03 (effective 8 -12 -03 9 -1 -03) 12 -31 -05 12 -31 -05 Housing and Community Develop. Advisory Conunittee (HCDAC) Rich Munson Steve Taylor, ex- officio 1 -28 -03 8 -12 -03 7 -29 -2006 8 -12 -04 1 - NTEC Library District Light Rail Citizen Advisory Board Dick Denenny Gary Schimmels, alt •=- .Lodging Tax Advisory Committee (Hotel/Motel) Mike Flanigan Diana Wilhite, alt Jeff Fox, Dble Tree Hotel Liz Beck, Super 8 Peggy Doering, Valleyfest Jayne Singleton, Legacy 2 -25 -03 2 -25 -03 2 -25-03 2 -25-03 2 -25-03 2 -25 -03 12 -31 -03 12 -31 -03 12 -31 -03 12 -31 -03 12 -31 -03 12 -31 -03 -- *Mirabcau Point Board Dick Denenny Rich Munson, alt 1 -14 -03 1 -14 -03 12 -31 -03 12 -31 -03 Planning Commission Mike DeVleming, council liaison 7 -22 -03 12 -31 -04 Public Facilities District Solid Waste System Liaison Board Gary Schimmels 9 -3 -03 Spokane Housing Authority (SHA) Citizen: Janet Bastine 3 -13 -2003 3 -15 -2008 Spokane Regional Transportation Council Board (SRTC) Gary Schimmels Mike DeVleming, alt 1 -14 -03 1 -14 -03 12 -31 -05 12 -31 -05 — .Spokane Transit Authority Board of Directors (annual appointments) Dick Denenny Diana Wilhite Cary Schimmels, alt Mike DeVleming Diana Wilhite Dick Denenny 1 -14 -03 10 -21 -03 1 -14 -03 6 -10 -03 6 -10 -03 6 -10 -03 12 -31 -03 12 -31 -03 12 -31 -03 June 2004 June 2004 June 2004 Washington Association Cities (3 voting delegates) NAME T TOPIC OF CONCERN A ADDRESS T TELEPHONE a 1 4 e ( E ra4ruMIA, q V t s /16 & / / Pe / /r 2 2 7 - la D / / // , V l l.. v1 7 . - ) C C/k 4 96 V O - --.- 7 / , r . - L iz,& i3i / /,2gozet PUBLIC COMMENT SIGN -IN SHEET Citizen comments o tems includodam this sue. PI ase state your name and address for the record. Your time will be SPOKANE VALLEY CITY CO CIL MEETING DATE 1 l 2b/(33 o THREE MINUTES. _. Valley SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, November 25, 2003 SIGN- _ ► H • • SUBJECT: Proposed Adoption of t04 Budge Please sign below if you would like to speak at the PUBLIC HEARING. PRINT NAME AND ADDRESS FOR THE RECORD. There may be a time limit for your comments. Any documents for Council consideration should be provided to the City Clerk for distribution. •0"4%, Stoke NAME PLEASE PRINT PUBLIC COMMENT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING DATE e 2CDIC) CITIZEN COMMENTS O ITEMS Please include your name and address for the record. YourtiftiCit be limited to three (3) minutes. TOPIC OF CONCERN ..■t■Mla 1 ADDRESS (77 1): - 7 - TELEPHONE NAME PRESENT /ABSENT 'COMMENTS Mayor Michael DeVlcming- Position No. 3 t „,,, , . Deputy Mayor Diana Wilhite- Position No. J. Councilmember Dick Denenny- Position No. 7 Councilmember Mike Flanigan- Position No. 6 c/ . CouncilmembcrRich Munson - Position No. 5 . _/ • Councilmember Gary Schimmels- Position No. 4 % 0 Councilmember Stele Taylor- Position No. 2 CITY OF SPOKANE VALLEY COUNCIL MEETING DATE COUNCIL ROLL CALL O Lord, Help us today to have thankful hearts as we remember the blessings you have given us. May we never take for granted the freedom we enjoy participating in leadership and government. Thank you for this freedom. And we ask for your direction to wisely lead this community. May our decisions reflect our faith in you and our conunitment to doing what is right in your eyes. Help us tonight to honor you in our thoughts, words and decisions. Thank you for this community and for this country. In the name of Jesus we pray these things, amen Spokan� jUalley Memorandum To: Dave Mercier, City Manager through Neil Kersten, Director of Public Works From: Mac McDonald, PW Supt." CC: Date: November 25, 2003 Re: Snowplowing policy and routes 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall ©spokanevaltey.org The attached memo and maps from Spokane County describe the procedures and policies related to snowplowing decisions in the City and throughout the County. We, and no doubt you, have had numerous questions from residents relating to the priority placed on City streets. Some additional explanation of events during this recent series of storms may also be helpful. The Priority I streets on the attached map generally require about 12 -14 hours of work, depending on the amount of snow and the selected treatment. These streets are usually de -iced before and during snow events, and often may not be plowed at all, again depending on the severity of the event. The de -icing treatment is quite expensive, and many people think preferable to the blocked driveways that would be a result of heavy plowing in these primarily commercial areas. ' The Priority 2 streets generally require about the next 16-20 hours of effort, and are plowed and sanded or de -iced. The county has typically committed one or two de- icers, one sanders, three or four trucks with plows and /or sanders, and three or four — sometimes up to nine — graders for snow removal in this area. Priority 3 streets are in the hilly residential areas that are more prone to heavier snows and skidding conditions from the grades on the streets. Priority 4 streets are primarily flat residential areas. Because of mild winters for the past five or six years, these streets may not have seen any plowing or sanding for some time, unless special or hazardous conditions required service. The County begins its Winter Operations Hours, with a 24 -hour complement of crews on the first of December. In most years, that is an early enough start. This year, the unusual conditions of the past week created some difficult conditions for responding to events. The succession of these storms has obviously not allowed completion of one cycle of street clearing before the next arrived. The timing, and the unexpected intensity of the storms beyond what was forecast, caught us somewhat unawares, and it is just about axiomatic that early season storms also tend to reveal weaknesses in equipment that has sat idle over the summer. In spite of these glitches, crews have been diligent in their efforts to keep our streets safe. S P o c A N DIVISION OF ENGINEERING AND ROADS Memorandum A DIVISION OF THE PUBLIC WORKS DEPARTMENT DATE: November 14, 2003 TO: City of Spokane alley FROM: 'Wayne Storey, rations. & Maintenan.ce Superintendent RE: WINTER ROAD MAINTENANCE Winter is a difficult time for Road Department managers because weather conditions can change rapidly and major decisions must be made quickly with little information. The variables are numerous and can fluctuate. A few of the factors to be considered when making decisions include forecast (a single snowfall event or back to back snowfall events), temperature, wind, timing of storm, existing road conditions (frozen, prior accumulation, warming, etc), overtime needs, and so on.. Our supervisors take these factors into consideration and travel certain routes and areas within their districts that serve as indicators of overall conditions to help them with their decisions. The County Engineer and Operations & Maintenance Superintendent usually make the decision on whether or when to plow or sand on weekends. This decision usually hinges on the inconvenience of the motorist compared to the cost of overtime involved. Basically the safety of the motoring public against the economic capability and viability of the road fund. Overtime costs can be significant, for instance sanding costs are about $114 per hour for each truck, and graders run about $76 per hour. Usually, when 3 to 4 inches of snow have fallen, we plow. This can change depending on snow conditions (light and dry or heavy and wet). However, 4 inches is usually enough to create bad driving conditions and it should be plowed to avoid the compact snow and ice conditions that require constant sanding. When we plow, we try to cut to the pavement floor. Our decisions are based on the predicted effect on our arterials and on the hills. Flat residential areas would be plowed when accumulated snow reached 6 inches or more. In all cases, we make a separate decision whether or not we will plow residential areas. Drifting conditions can occur simultaneously in one or several areas, it is not predictable as we can have drifting in one area of the county and none in others. Snow type, wind speed and direction can affect drifting. We try to keep all roads open if possible, but if it proves too difficult we concentrate on arterials and catch the others when time, work force and conditions allow. We give priority to emergency situations. 1026 W. Broadway Ave. • Spokane, WA 99260 -0170 • (509) 477 -3600 FAX: (509) 477 -7655 (2nd Floor) 477 -7478 (3rd Floor) • TDD: (509) 477 -7133 We run 4 shifts during the winter months in our urban maintenance districts, this provides 24 -hour service to clear the roads as quickly and efficiently as possible. The early morning and early evening shifts concentrate on sanding for commuter traffic, but will plow if there is time. Sanding and deicing are not priorities in extreme conditions where there are consecutive snow events. During these events we focus on clearing snow from. the road. Liquid deicer is used on many of our high traffic roads. The product is Magnesium Chloride with food grade sodium citrate added as a rust inhibitor. We have found it to be a very useful tool in our program. We use it to pre -treat roads when we 'are expecting a heavy frost, black ice, or even a snowstorm. It is very effective in keeping the roads safer in these situations, and can be used put down at lower doses. We can also use it on a glazing snow pack, or hardened snow floor to help break its hold on the pavement, however it is more expensive to use it in this way because of the greater volumes needed. It can be effective for several days with frost and black ice, but dilutes quickly under precipitation. Our sanders and liquid deicer trucks are assigned to an area, and within each area there are routes that cover the priorities and "hot spots ". intersections, hills, and curves along arterials are the most critical and get first priority. After that we get to the secondary intersections, hills and curves. A great deal of the sanders' work is patrolling routes, sanding only if it's required. Be aware that when sanders are on patrol, they may have a plow mounted on the truck, but their primary job is to sand and check roads. Early in our plowing cycle, we sand some roads before they have been plowed. A sander can travel at higher speeds as well as covering 2 lanes with one pass, this helps "hold" the road until we gear up for plowing. Again we concentrate on the critical areas where the risk is the greatest. We generally try to follow plowing with sand. The most common complaint each winter is in regard to plugged driveways. We have a substantial number of road miles to plow, to do this we use both trucks and graders. Trucks travel at higher speeds with a fixed angle blade that throws snow to the side of the road. There is no reasonable way to keep the snow from leaving a berm in front of driveways. Graders plow at about 5 miles per hour, however they are fixed with wings that double their clearing capacity. The wing, which is an additional blade, is attached just behind and to the outside of the center blade. Boots, in place of the wings can be used on graders to carry snow past driveways helping to eliminate the berm. However the use of boots creates other hardships. They can't be used with wings, which means the grader has to make twice as many passes to clear the same width, and the boots tend to wreak havoc on mailboxes and other landscaping within the r -o -w because they extend beyond the curb. The time to lift and lower the boot as well as miss the obstructions slows the grader's travel speed. All these combined increase the plow time substantially. A rough estimate would be a fivefold increase in the time it would take us to clear the traveled ways. Spokane County's main objective during snowfalls is to quickly clear the road of snow and maintain safe driving conditions for the motoring public. Clearing plugged driveways and mailboxes are the property owner's responsibility. If a citizen states they are handicapped, elderly, or have a medical condition, we do try to accommodate them. Calls are screened through our office and if the callers meet the requirements the address is forwarded to Geiger Corrections. Geiger will send out crews to clear the affected dri veways. Winters are the most difficult season in regard to scheduling maintenance work. Often times it's an all or nothing game, either we have all our resources maximized, or we are looking for meaningful work to accomplish between varied winter weather events, be it snow, freezing rain, rapid melts, etc. During slow weather periods we prepare roads for future stonns by pushing back snow berms, we also sweep, clear brush and open site distances, repair potholes, clean stormwater facilities, and other similar tasks depending on weather conditions. Many quick judgments are needed to provide effective and economical snow removal, and now and then we miss the mark. However our mangers are the best in the business and they do a great job keeping the roads safe and clear for the traveling public. 3 4 PRIORITY 1 PRIORITY 2 PR'OAFI'Y 3 PFI Fl " PANA1'E ROADS c i City of Spokane Valley SWOT November 6, 2003 SWOT Analysis Executive Summary SWOT Analysis Expanded Summary SWOT Executive Summary SWOT Expanded Summary C� STRENGTHS 1. Well located geographically with transport links (7 votes) 2. Good roads /freeways and infrastructure (including water and power) (6 votes) 3. Great people — citizens — involved, willing to take risks (5 votes) 4. Good infrastructure (roads and utilities) (4 votes) 5. Strong government leadership (3 votes) 6. Good school and fire districts (3 votes) 7. Developable land (3 votes) WEAKNESSES 1. Lack economic development plan (9 votes) 2. Lack of identity (9 votes) 3. Economy - lack living wages jobs — no export industries (7 votes) 4. Continue to accept status quo of messy areas (junk cars, trash, etc.) (4 votes) 5. Drive -only community (3 votes) 6. No centers /corridors (3 votes) 7. Lack of identity (3 votes) OPPORTUNITIES SWOT ANALYSIS Executive Summary November 6, 2003 1. Identity creation (9 votes) 2. Vacant land available for industrial development — current and annexation (6 votes) 3. Develop couplet/by -pass (4 votes) 4. Foreign trade zone (3 votes) 5. Protect quality of life (3 votes) THREATS 1. Worsening state government philosophy — anti- business (8 votes) 2. Pollution of aquifer (8 votes) 3. Total maximum daily load = no new development (6 votes) 4. Gangs and drug abuse (3 votes) 5. Potential for Washington state rules to not compete with neighboring states (3 votes) 6. State Legislature — Holy Oly Town (3 votes) 7. Inability to dream (3 votes) STRENGTHS Number Blue (Marina's Team) of Tallies 1. Good roads /freeways and infrastructure (inc. water & power) 3 2. Quality of life (includes safety — actual and perceived) 3 3. Strong neighborhoods and community involvement 2 4. Affordable housing overall 2 5. Excellent education system 2 6. Safe place to live 1 7. Strong government leadership 1 8. Diverse economic base 1 Green (Greg's Team) 1. Well located geographically w. transport links short travel times regionally 4 2. Diversity in array of businesses that fuel economy 3 3. Topographic diversity /natural resources 3 4. Residential diversity /mix of newer apartments 2 5. Available land for development 2 6. Most essential services readily available in Spokane Valley 1 Yellow (Scott's Team) SWOT Expanded Summary — Team Results November 6, 2003 1. Good infrastructure (roads, utilities) 3 2. Great people — citizens — involved, willing to take risks 3 3. New start — no history of mistakes 2 4. Economic diversity 2 5. Developable land 1 6. Economic opportunity 1. 7. Low crime rate 1 8. good school and fire districts 1 9. River 1 I� WEAKNESSES Number Blue (Marina's Team) of Tallies 1. Lack of identity 3 2. No export industries — lack of living wage jobs 3 3. Voter apathy 2 4. Lack of economic development plan 2 5. Image as bedroom community 2 6. Few cultural activities 1 7. Inadequate library services 1 8. Poor public transportation 1 Green (Greg's Team) 1. Poor aesthetics — vacancies — retail 3 2. Drive -only community 3 3. Public participation 1 4. Long range/comp. planning — businesses /residential 1 5. Continue to accept status quo of messy areas (junk cars, trash, etc.) 1 6 Transportation — pedestrians, thru/to traffic 1 7. Lots of vacant retail buildings 1 8. City not accepted locally 1 9. No center /corridors 1 10. Bedroom community 1 11. No frontage roads 1 Yellow (Greg's Team) 1. Lack of identity 4 2. Inaccessible public transportation 2 3. Inadequate mix of affordable housing 2 4. Lack of adequately trained workforce 2 5. Low median income 1 6. Racial diversity 1 7. Economy — lack of good jobs 1 8. Urban sprawl 1 9. Disconnected neighborhoods, pockets between sprawling areas 1 0 OPPORTUNITIES Blue (Marina's Team) 1. Not limited by "traditions" - develop outside traditional growth patterns 3 2. New comprehensive plan 3 3. Identity creation 2 4. Foreign trade zone 2 5. Harness community volunteers and focus enthusiasm 2 6. Affordable regional public transportation 1 7. Pick economic forces /players 1 8. Protect quality of life 1 Green (Greg's Team) 1. Vacant land available for industrial development - current and annexation 4 2. Near Idaho - region 2 3. Start from scratch - "no ingrained" mind -set 1 4. Council that works together - no baggage 1 5. Develop couplet/by -pass 1 6. Capitalize on "can do" and civil attitude in transactions with people 1 7. Redevelop urban center /core 1 8. Develop "dual" town centers - civic /commercial and historical centers 1 9. Mixed use annexations 1 10. Expand/improve transportation system 1 11. Don't be parochial in our thinking 1 Yellow (Scott's Team) 1. Capitalize on community involvement and attitude to prosper 3 2. Stepping forward to lead community 2 3. Attract new companies /manufacturers to locate here 1 4. Regional leadership 1 5. One of 2 choices for business to locate 1 6. Improve upon solid base: infrastructure and economic diversity 1 7. Creating instead of rebuilding 1 8. Good commercial, industrial, and retail land for businesses 1 9. Decide how mass transit can help community 1 10. Turn open space into parks 1 11. Build but preserve open space 1 12. Create, not rebuild 1 Number of Tallies C THREATS Number Blue (Marina's Team) of Tallies 1. Worsening state government philosophy — anti- business 5 2. Gangs and drug abuse 2 3. Proximity to Idaho 2 4. Brain drain 2 5. Local media not positive force for change 1 6. Loss of economic base 1 7. Crime against people 1 8. Absence of competitive ideas 1 Green (Grey's Team) 1. Pollution of aquifer 4 2. Potential for inter- agency /jurisdiction squabbling — lack of regional cooperation 3 3. Potential for Washington state rules to not compete with neighboring states 3 4. Total maximum daily load = no new development 3 5. Squelching new ideas 1 6. Uncertainty of couplet 1 Yellow (Scott's Team) 1. State Legislature — Holy Oly Town 4 2. Growth Management Act 2 3. Education deficit 2 4. Lack of diversity in economy 2 5. Crime (meth) 1 6. Lack of community vision 1 7. Inability to dream 1 8. Gangs and drugs 1 9. Cuts of mass transit 1 STRENGTHS Blue (Marina's Team) 1. Good roads/freeways and infrastructure (inc. water & power) 2. Quality of life (includes safety — actual and perceived) Green (Greg's Team) 1. Well located geographically w. transport links — short travel times regionally 4 2. Diversity in array of businesses that fuel economy 3 3. Topographic diversity /natural resources 3 Yellow (Scott's Team) 1. Good infrastructure (roads, utilities) 3 2. Great people — citizens — involved, willing to take risks 3 WEAKNESSES Blue (Marina's Team) I. Lack of identity 2. No export industries — lack of living wage jobs Green (Greg's Teaml SWOT Executive Summary — Team Results November. 6, 2003 Number of Tallies 3 3 Number of Tallies 3 3 1. Poor aesthetics — vacancies — retail 3 2. Drive -only community 3 Yellow (Greg's Team) 1. Lack of identity 4 OPPORTUNITIES Blue (Marina's Team) 1. Not limited by "traditions" — develop outside traditional growth patterns 2. New comprehensive plan Green (Greg's Team) 1. Vacant land available for industrial development — current and annexation 4 Yellow (Scott's Team) 1. Capitalize on community involvement and attitude to prosper 3 THREATS Blue (Marina's Team) 1. Worsening state government philosophy — anti - business 5 Green (Greg's Team) 1. Pollution of aquifer 4 2. Potential for inter- agency /jurisdiction squabbling — lack of regional cooperation 3 3. Potential for Washington state rules to not compete with neighboring states 3 4. Total maximum daily load = no new development 3 Yellow (Scott's Team) Number of Tallies 3 3 Number of Tallies 1. State Legislature — Holy Oly Town 4 STRENGTHS WEAKNESSES SWOT ANALYSIS Expanded Summary November 6, 2003 1. Well located geographically with transport links (7 votes) 2. Good roads/freeways and infrastructure (including water and power) (6 votes) 3. Great people - citizens - involved, willing to take risks (5 votes) 4. Good infrastructure (roads and utilities) (4 votes) 5. Strong government leadership (3 votes) 6. Good school and fire districts (3 votes) 7. Developable land (3 votes) 8. Strong neighborhoods and community involvement (2 votes) 9. Most essential services readily available in Spokane Valley (2 votes) 10. Economic opportunity (2 votes) 11. Economic diversity (2 votes) 12. Overall affordable housing (1 vote) 13. Excellent education system (1 vote) 14. New start - no history of mistakes (1 vote) 15. Residential diversity /mix of newer apartments (1 vote) 16. Available land for development (1 vote) 17. Topographic diversity /natural resources (1 vote) 18. Safe place to live 19. Quality of life (includes safety - actual and perceived) 20. Diverse economic base 21. Low crime rate 22. River 23. Short travel time regionally 1. Lack economic development plan (9 votes) 2. Lack of identity (9 votes) 3. Economy - lack living wages jobs - no export industries (7 votes) 4. Continue to accept status quo of messy areas (junk cars, trash, etc.) (4 votes) 5. Drive -only community (3 votes) 6. No centers /corridors (3 votes) 7. Lack of identity (3 votes) 8. Disconnected neighborhoods, pockets between sprawling areas (2 votes) 9. Inaccessible (poor) public transportation (2 votes) 10. Lack of adequately trained workforce (1 vote) WEAKNESSES (Continued): 11. Transportation - pedestrian, thru/to traffic (1 vote) 12. Lots of vacant retail buildings (1 vote) 13. Image as bedroom community (1 vote) 14. Few cultural activities (1 vote) 15. Racial diversity 16. Public participation 17. Long range /community planning - businesses /residential 18. Poor aesthetics - vacancies - retail 19. City not accepted locally 20. No frontage roads 21. Low median income 22. Voter apathy 23. Inadequate library services 24. Urban sprawl 25. Inadequate mix of affordable housing OPPORTUNITIES 1. Identity creation (9 votes) 2. Vacant land available for industrial development - current and annexation (6 votes) 3. Develop couplet/by -pass (4 votes) 4. Foreign trade zone (3 votes) 5. Protect quality of life (3 votes) 6. Affordable regional public transportation (2 votes) 7. Pick economic forces/players (2 votes) 8. Start from scratch "no ingrained" mind -set (2 votes) 9. Near Idaho - region (2 votes) 10. Capitalize on community involvement and attitude to proper (2 votes) 11. Stepping forward to lead community (2 votes) 12. Good commercial, industrial, and retail land for business (2 votes) 13. New comprehensive plan (1 vote) 14. Harness community volunteers and focus enthusiasm (1 vote) 15. Council that works together - no baggage 16. Capitalize on "can do" and civil attitude in transactions with people (1 vote) 17. Mixed use annexations (1 vote) 18. Creating instead of rebuilding (1 vote) 19. Not limited by "traditions" - develop outside traditional growth pattenls 20. Redevelop urban center /core 21. Develop "dual" town centers - civic /commercial and historical centers 22. Expand/improve transportation system 23. Don't be parochial in our thinking 24. Attract new companies/manufacturers to locate here 25. Regional leadership OPPORTUNITIES (Continued) 26. One of 2 choices for business to locate 27. Improve upon solid base: infrastructure and economic diversity 28. Decide how mass transit can help community 29. Turn open space into parks\ 30. Build but preserve open space 31. Create, no rebuild THREATS 1. Worsening state government philosophy — anti - business (8 votes) 2. Pollution of aquifer (8 votes) 3. Total maximum daily load = no new development (6 votes) 4. Gangs and drug abuse (3 votes) 5. Potential for Washington state rules to not compete with neighboring states (3 votes) 6. State Legislature — Holy Oly Town (3 votes) 7. Inability to dream (3 votes) 8. Potential for inter- agency /jurisdiction squabbling — lack of regional cooperation (2 votes) 9. Crime (meth) (2 votes) 10. Cuts to mass transit (2 votes) 11. Brain drain (1 vote) 12. Absence of competitive ideas (1 vote) 13. Growth Management Act (1 vote) 14. Lack of diversity in economy (1 vote) 15. Gangs and drugs (1 vote) 16. Local media not positive force for change 17. Loss of economic base 18. Crime against people 19. Squelching new ideas 20. Uncertainty of couplet 21. Education deficit 22. Lack of community vision City of Spokane Valley November 25, 2003 ITEM DISTRICT - PROPOSED 11 -18 -03 CITY- PROPOSAL 11 /1 2/03 Term One -year only: 1/1/04 — 12/31/04. Contract could provide basis for multiple years. Decision on post -2004 services 6/30/04 deadline, with future negotiations, if applicable, by 8/31/04. Six month termination clause. No deadline for determining future services. Six month termination clause. Capital Facilities Planning No planning done until City and SCLD decide whether to extend relationship. Complete a Plan for Spokane Valley area by 6/30/04. Cost City to pay the amount resulting from multiplying the City's 2003 taxable valuation by the District's 2003 levy rate for property taxes (est. $2.3 million). City to pay $2.028 million, based on BRB — estimated taxable valuation for 2002. Contract Provisions November 25, 2003 2 Spokane Valley 2002 Estimated Valuation BRB estimation Estimations 2002 SV Valuation (real /pers.) Cen. Assessed Utilities Estimated SV 2002 County Unincorporated $ 562, 737, 718 Spokane Valley Total Est. Share SV Valuation 0.5 - $4,056,000,000 4,046,110,909 281,368,859 $ 4,327,479,768 November 25, 2003 3 Per Capita Calculation of Jurisdictions in Library District (2002) Jurisdiction Unincorporated* Airway Heights Cheney Deer Park Fairfield Latah Medical Lake Millwood Rockford Spangle Spokane Valley* Waverly Subtotal District *Estimated Estimated Population 119,844 $ 4,590 9,470 3,055 586 194 4,215 1,655 533 275 82,005 138 226,560 $ Average Per Capita: $22.16 Taxable Value 6,658,271 ,844 128,875,968 267,448,493 120,701,444 21,226,671 5,655,608 104,413,804 244,437,040 16, 620, 616 10, 055, 365 4,327,479,768 3,804,725 11,908,991,346 Library Per Capita Levy (.49496) Cost $ 3,295,578 63,788 132,376 59,742 10,506 2,799 51,681 120,987 8,227 4,977 2,141,929 1,883 $ 5,894,474 $ 27.50 13.90 13.98 19.56 17.93 14.43 12.26 73.10 15.43 18.10 26.12 13.65 November 25, 2003 4 Library Payment Scenarios 2004 Assumptions Estimated SV 2002 Estimated SV 2003 SCLD eff. Tax Rate SCLD max. Tax Rate 0.49496 0.50000 $ 4,327,479,768 4, 600, 000, 000 November 25, 2003 5 Library Payment Scenarios 2004 Options Est. 2002 valuation * eff rate $ 2,141,929 Proposal 11/12/03 2,028,000 Difference 113,929 Est. 2003 valuation * eff rate 2,276,816 Less 6% uncollectible (136,609) Subtotal 2,140,207 Proposal 11/12/03 2,028,000 Difference 112,207 Difference between options (1,722) November 25, 2003 6 Library Services Options — Long-term o Annex to SOLD o Contract with SOLD ❑ Contract with another public agency (e.g., a city; school district(s)) ❑ Contract with a private provider ❑ Establish a City-operated library department • Stand -alone • Form partnerships with other cities ❑ Other November 25, 2003 7