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2014, 04-08 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, April 8, 2014 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Joe Pursch of Valley Fourth Memorial Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 03 -21 -2014 31825 -31875 $263,129.74 03 -27 -2014 31876 -31892 $14,518.80 03 -27 -2014 5710 -5712 $472.00 03 -28 -2014 31893 -31923 $199,084.95 GRAND TOTAL: $477,205.49 b. Approval of Payroll for Pay Period Ending March 31, 2014: $430,388.36 c. Approval of March 11, 2014 Formal Council Meeting Minutes d. Approval of March 18, 2014 Study Session Council Meeting Minutes e. Approval of March 25, 2014 Formal Council Meeting Minutes NEW BUSINESS: 2. First Reading Ordinance 14 -004 Adopting Marijuana Regulations Findings of Fact — Erik Lamb [public comment] 3. Motion Consideration: Pedestrian/Bike Safety, Safe Routes to School Call for Projects — Steve Worley [public comment] Council Agenda 04 -08 -14 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 4. Appleway Trail Grant — Mike Stone 5. Advance Agenda INFORMATION ONLY (will not be reported or discussed): 6. Adams Road Resurfacing, 4th to Sprague CITY MANAGER COMMENTS ADJOURNMENT General Meetin' Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2'1 and 4"—' Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1St 3'1 and 51 Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921 -1000 as soon as possible so that arrangements may be made. Council Agenda 04 -08 -14 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing Meeting Date: April 8, 2014 AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 03-21-2014 03 -27 -2014 03-27-2014 03 -28 -2014 VOUCHER NUMBERS 31825-31875 31876 -21892 5710 -5712 31893 -31923 TOTAL AMOUNT $263,129.74 $14,518.80 $472.00 $199,084.95 GRAND TOTAL: $477,205.49 Explanation of Fund Numbers found #001 - General Fund 001.01 1.000.511 City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.032.000. 001.058.050.558. 001.058.055.558. 001.058.056.558. 001.058.057.558. 001.076.000.576. 001.076.300.576. 001.076.301.571. 00 1.076.302.576. 001.076.304.575. 00 1.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.560. 001.090.000.594. 001.090.000.595. Public Safety Deputy City Manager Finance Human Resources Public Works Comm. Develop.- Administration Comm. Develop.— Develop.Eng. Community Develop.- Planning Community Develop.- Building Parks & Rec— Administration Parks & Rec - Maintenance Parks & Rec - Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec - CenterPlace General Gov't- Council related General Gov't - Finance related General Gov't - Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't - Transportation General Gov't - Natural & Economic General Gov't - Social Services General Gov't - Capital Outlay General Gov't- Pavement Preservation on Voucher Lists Other Funds 101 — Street Fund I03 — Paths & Trails 105 — Hotel /Motel Tax 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 Winter Weather Reserve 123 — Civic Facilities Replacement 204 — Debt Service 301 — Capital Projects (15`'/4% REET) 302 — Special Capital Proj (2 "`'' /a% REET) 303 Street Capital Projects 304 — Mirabeau Point Project 307 — Capital Grants 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 -- Pavement Preservation 312 — Capital Reserve 402 Stormwater Management 403 — Aquifer Protection Area 501 Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. STAFF CONTACT: Mark Calhoun, Finance Director; ATTACHMENTS: Voucher Lists vchlist 03/21/2014 2:12:06PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 31825 3/21/2014 000648 ABADAN, REPROGRAPHICS & IMAGING 191964 196276 31826 3/21/2014 002816 ABLE CLEAN -UP TECHNOLOGIES INC 15585 15592 31827 3/21/2014 002931 ALL WESTERN INDUSTRIAL SUPPLY 97511 31828 3/21/2014 001081 ALSCO LSP01427537 LSPO1433353 LSPO1439190 31829 3/21/2014 003337 ARROW CONSTRUCTION SUPPLY INC 133968 31830 3/21/2014 002206 BARLOW, LORI 1ST PICTURE 31831 3/21/2014 003090 BIG R STORES 054347/3 31832 3/21/2014 000673 BUDGET ARBOR & LOGGING LLC 11 -2095 31833 3/21/2014 000796 BUDINGER & ASSOC INC S13573 -1 31834 3/21/2014 002562 CD'A METALS 719546 726090 728576 729173 Fund /Dept 303.303.155.595 303.303.155.595 303.303.156.595 001.058.056.524 101.000.000.542 001.058.057.558 001.058.057.558 001.058.057.558 101.042.000.542 001.018.016.518 101.042.000.542 303.303.156.595 303.000.196.595 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 Description /Account Amount PRINTING SERVICES PRINTING SERVICES PROFESSIONAL SERVICES FENCE RENTAL SUPPLIES: PW Total Total: Total : MAT SERVICE PERMIT CENTER MAT SERVICE AT PERMIT CENTER MAT SERVICE PERMIT CENTER Total : SUPPLIES: PW Total : "PICTURE IT WELLNESS CAMPAIC Total : Total : TREE REMOVAL Total : SUPPLIES: PW 0196 - GEOTECHNICAL & PAVEMEP Total : SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW Total : 91.96 344.31 436.27 2,230.54 1,065.26 3,295.80 198.15 198.15 52.62 52.62 52.62 157.86 140.01 140.01 10.00 10.00 11.94 11.94 760.90 760.90 4,410.47 4,410.47 288.53 168.87 73.92 36.74 568.06 Page: 1 vch l ist 03/21/2014 2:12:06PM Voucher List Spokane Valley Page: 2 Bank code : Voucher 31835 31836 31837 31838 31839 31840 31841 31842 31843 31844 31845 apbank Date Vendor Invoice 3/21/2014 000143 CITY OF SPOKANE 3/21/2014 000683 DAVID EVANS & ASSOCIATES 3/21/2014 000734 DEPT OF TRANSPORTATION 3/21/2014 000734 DEPT OF TRANSPORTATION 3/21/2014 002920 DIRECTV INC 3/21/2014 002075 ENVIROTECH SERVICES 3/21/2014 003609 EVERGREEN SAFETY COUNCIL 3/21/2014 002507 FASTENERS INC 3/21/2014 002992 FREEDOM TRUCK CENTERS 3/21/2014 000007 GRAINGER 3/21/2014 000002 H & H BUSINESS SYSTEMS INC. IN-026735 341205 RE- 313- ATB40311049 RE- 313- ATB40311051 R E- 313- ATB40211104 22655408665 CD201411915 CD201411916 CD201411917 CD201411918 CD201411919 CD201411920 068687 53879730.001 PC001161971:02 PC001163290:01 9388919913 267290 Fund /Dept 101.000.000.542 311.000.187.595 101.000.000.542 101.042.000.542 303.303.155.595 101.042.000.543 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.018.016.518 101.000.000.542 101.000.000.542 '101.000.000.542 001.032.000.543 Description /Account Amount TRUCK WASH REF# FT-464 Total 0187 - TRAFFIC ENGINEERING SEF Total : STATE ROUTE ROADWAY MAINT SIGNAL & ILLUMINATION MAIN Total : SULLIVAN RD W BRIDGE REPLACE Total : CABLE SERVICES FOR MAINT SHC Total : ICE SLICER FOR SNOW REMOVAL ICE SLICER FOR SNOW REMOVAL ICE SLICER FOR SNOW REMOVAL ICE SLICER FOR SNOW REMOVAL ICE SLICER FOR SNOW REMOVAL ICE SLICER FOR SNOW REMOVAL Total : GHS / HAZCOM STUDENT MATER!' Total : SUPPLIES: PW Total : SUPPLIES: PW SUPPLIES: PW Total : SUPPLIES: PW Total : 001.058.050.558 FEBRUARY COPIER COST 153.01 153.01 694.00 694.00 53,686.99 5,798.62 59,485.61 56.16 56.16 53.99 53.99 5,250.25 5,287.06 5,257.26 5,322.13 5,367.71 5,259.02 31,743.43 263.42 263.42 133.99 133.99 59.09 38.50 97.59 6.55 6.55 67.97 Page: 2 vchlist 03/2112014 2 :12 :06PM Voucher List Page: 3 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 31845 3/21/2014 000002 H & H BUSINESS SYSTEMS INC. (Continued) 267291 001.058.050.558 FEBRUARY COPIER COST 34.68 267473 00t058.057.558 FEBRUARY COPIER COST 19.56 267474 001.058,057.558 FEBRUARY COPIER COST 5.65 267971 001.018.014.514 FEBRUARY COPIER COST 107.82 267972 001.018.014.514 FEBRUARY COPIER COST 63.55 267973 001.018.016.518 FEBRUARY COPIER COST 107.61 267974 001.018.016.518 FEBRUARY COPIER COST 11.11 267979 001.032.000.543 FEBRUARY COPIER COST 273.15 267980 001.032.000.543 FEBRUARY COPIER COST 53.71 267981 001.013.000.513 FEBRUARY COPIER COST 479.82 267982 001.013.000.513 FEBRUARY COPIER COST 28.22 267985 001.013.015.515 FEBRUARY COPIER COST 197.91 267986 001.013.015.515 FEBRUARY COPIER COST 28.15 267995 001.058.057.558 FEBRUARY COPIER COST 515.64 267996 001.058.057.558 FEBRUARY COPIER COST 63.23 268003 001.011.000.511 FEBRUARY COPIER COST 510.77 268004 001.011.000.511 FEBRUARY COPIER COST 36.21 268059 001.076.000.576 FEBRUARY COPIER COST 273.23 268060 001.076.000.576 FEBRUARY COPIER COST 1625 268085 001.058.057.558 FEBRUARY COPIER COST 11.11 Total : 2,905.35 31846 3/21/2014 001112 HARRINGTON INDUSTRIAL PLASTICS 02168972 101.000.000.542 SUPPLIES: PW 465.90 Total : 465.90 31847 3/21/2014 002520 HUSKY INTERNATIONAL TRUCKS 98236 101.000.000.542 SUPPLIES: PW 749.44 98835 101.000.000.542 SUPPLIES: PW 39.58 98936 101.000.000.542 SUPPLIES: PW 169.25 98975 101.000.000.542 SUPPLIES: PW 1,183.99 99022 101.000.000.542 SUPPLIES: PW 308.08 99023 101.000.000.542 SUPPLIES: PW 662.15 99095 101.000.000.542 SUPPLIES: PW 258.55 99105 101.000.000.542 SUPPLIES: PW 169.85 99318 101.000.000.542 SUPPLIES: PW 53.80 99319 101.000.000.542 SUPPLIES: PW 290.46 99320 101.000.000.542 SUPPLIES: PW 514.59 Page: 3 vchlist 03/21/2014 2:12:06PM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 31847 3/21/2014 002520 HUSKY INTERNATIONAL TRUCKS (Continued) 99438 31848 3/21/2014 002518 INLAND PACIFIC HOSE & FITINGS 506412 506675 31849 3/21/2014 001914 KIPP, RYAN Fund /Dept Description /Account 101.000.000.542 SUPPLIES PW 101.000.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 1ST PICTURE 2014 001.018.016.518 31850 3/21/2014 002259 MENKE JACKSON BEYER LLP 492 499 511 31851 3/21/2014 000662 NAIL BARRICADE & SIGN CO 31852 3/21/2014 001035 NDM TECHNOLOGIES INC 31853 3/21/2014 000652 OFFICE DEPOT INC. 31854 3/21/2014 000307 OFFICE OF THE STATE TREASURER 31855 3/21/2014 001604 PACIFIC NW PAPER 31856 3/21/2014 002836 PALADIN DATA SYSTEMS CORP. 303.303.060.595 001.013.015.515 001.013.015.515 Total : Total' : "PICTURE IT' WELLNESS CAMPAIC Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : 82806 303.303.181.595 SUPPLIES: PW 5384 5386 695337698001 696140259001 FEBRUARY 2014 148976 34363 31857 3/21/2014 003607 PHOENIX COMPANY 205 001.090.000.518 001.090.000.518 Total : SENTINEL IPS MAR -MAY SENTINEL EPS MAR- MAY Total : 001.032.000.543 SUPPLIES: PW 001.032.000.543 SUPPLIES: PW 001.016.000.586 STATE REMITTANCE 001.090.000.519 001.058.057.558 101.043.000.542 PAPER FOR CITY HALL USE Total: Total: Total : SMARTGOV FORMS AND REPORT: Total : SUPPLIES FOR BRIDGE REPLACEI Amount 254.01 4,653.75 78.39 156.00 234.39 10.00 10.00 479.25 140.00 38.74 657.99 3,016.43 3,016.43 1,197.00 1,197.00 2,394.00 12.09 57.63 69.72 56,753.30 56,753.30 1,459.84 1,459.84 1,440.00 1,440.00 9,133.00 Page: 4 vchlist 03/21/2014 2:12:06PM Voucher List Spokane Valley Page: 5 Bank code : Voucher 31857 31858 31859 31860 31861 31862 31863 31864 31865 31866 31867 apbank Date Vendor Invoice 3/21/2014 003607 003607 PHOENIX COMPANY 3/21/2014 002424 PITNEY BOWES GLOBAL 3/21/2014 000952 RECALL DESTRUCTION SVC 3/21/2014 003605 RIGGS, CHAD 3/21/2014 002557 ROUSES TOWING & RECOVERY 3/21/2014 000709 SENSKE LAWN & TREE CARE INC. 3/21/2014 002531 SIX ROBBLEES INC 3/21/2014 001892 SKILLINGS CONNOLLY INC (Continued) 1428301 -M R14 3901169172 1 PICTURE 2014 241182 5963721 5- 695274 5 -696245 5- 696263 5- 696596 5- 697310 8779 8826 3/21/2014 000230 SPOKANE CO AUDITORS OFFICE FEBRUARY 2014 3/21/2014 000308 SPOKANE CO PROSECUTING ATTY FEBRUARY 2014 3/21/2014 000459 SPOKANE CO TITLE CO 5- 194684 SM4126 Fund /Dept 001.090.000.518 001.058.057.558 001.018.016.518 101.000.000.542 001.090.000.518 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000,542 101.000.000.542 303.303.156.595 303.303.156.595 001.058.056.558 001.016.000.586 303.303.156.595 311.000.187.595 Description/Account Amount POSTAGE METER RENTAL Total : Total : DOCUMENT DESTRUCTION- PERN Total : "PICTURE IT' WELLNESS CAMPAIC Total : TOW FOR SNOW PLOW 210 SNOW REMOVAL CITY HALL SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW Total : Total : Total: RIGHT OF WAY ACQUISITION SER' RIGHT OF WAY ACQUISITION SER` Total: RECORDING FEES Total: CRIME VICTIMS COMPENSATION F Total : OWER POLICIES PLANT SEARCH Total: 9,133.00 275.00 275.00 33.68 33.68 10.00 10.00 278.73 278.73 222.84 222.84 8.28 18.39 35.06 14.74 380.56 457.03 17,637.99 5,089.03 22,727.02 515.00 515.00 870.69 870.69 293.49 81.53 375.02 Page: 5 vchlist 03/21/2014 2:12:06PM Voucher List Page: 6 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 31868 3/21/2014 000001 SPOKANE CO TREASURER 110100028 303.303.181.595 ENGINEERING AND ROAD SERVIC 26,929.85 Total : 26,929.85 31869 3/21/2014 000065 STAPLES ADVANTAGE 3224640745 001.058.050.558 SUPPLIES: CD 85.38 Total : 85.38 31870 3/21/2014 003608 T & AAUTO SALES CSV REFUND 001.000.000.321 CSV ENDORCEMENET REFUND 13.00 Total : 13.00 31871 3/21/2014 000335 TIRE -RAMA 8080027561 101.042.000.542 40209D: OIL CHANGE 31.76 Total : 31.76 31872 3/21/2014 000842 WM WINKLER COMPANY PAY APP 7 303.303.149.595 0149 SIDEWALK INFILL CONSTRU( 23,123.80 Total : 23,123.80 31873 3/21/2014 000347 WORLEY, STEVE EXPENSE 001.032.000.543 EXPENSE REIMBURSEMENT 116.00 Total : 116.00 31874 3/21/2014 001885 ZAYO GROUP LLC FEBRUARY 2014 001.090.000.518 HIGH SPEED INTERNET 565.34 FEBRUARY 2014 B 101.042.000.542 DARK FIBER LEASE 410.91 Total : 976.25 31875 3/21/2014 000219 ZUMAR INDUSTRIES INC 0168349 101.042.000.542 SUPPLIES: PW 217.81 Total : 217.81 51 Vouchers for bank code : apbank Bank total : 263,129.74 51 Vouchers in this report Total vouchers : 263,129.74 Page: 6 vch Iist 03/27/2014 1:20:16PM 7 Voucher List Page: 11 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice FundlDept DescriptionlAccount Amount 31876 3/27/2014 003580 ACKER, KATIE JOANN 45103.0405 303.303.156.595 RELOCATION ASSITANCE ALLOWA 5,250.00 Total : 5,250.00 31877 3/27/2014 001081 ALSCO LSP01445068 001.058.057.558 MAT SERVICE FOR PERMIT CENTE 53.41 Total : 53.41 31878 3/27/2014 000101 CDW -G KM22562 001.090.000.518 SUPPLIES: IT 61.80 KM78056 001.090.000.519 SUPPLIES: GENERAL 49.25 Total : 111.05 31879 3/27/2014 000322 CENTURYLINK MARCH 2014 001.076.000.576 2014 PHONE SVCS: ACCT 509 Z14- 465.86 Total : 465.86 31880 3/27/2014 003221 CITY OF SPOKANE VALLEY BLD- 2013 -1449 403.000.173.594 BLDG PERMIT FOR DECANT FACIL 3,218.87 Total : 3,218.87 31881 3/27/2014 000912 DEX MEDIA WEST MARCH 2014 001.076.305.575 ADVERTISING FOR CENTERPLACE 296.65 MARCH 2014 001.076.304.575 ADVERTISING SENIOR PLACE 39.00 Total : 335.65 31882 3/27/2014 000999 EASTERN WAATTORNEY SVC INC 84272 001.013.015.515 PROFESSIONAL SERVICES 15.00 84294 001.013.015.515 PROFESSIONAL SERVICES 15.00 84306 001.013.015.515 PROFESSIONAL SERVICES 70.00 84319 001.013.015.515 PROFESSIONAL SERVICES 55.00 Total : 155.00 31883 3/27/2014 001447 FREE PRESS PUBLISHING INC 41651 001.013.000.513 LEGAL PUBLICATION 96.35 41654 001.058.056.558 LEGAL PUBLICATION 90.10 Total : 186.45 31884 3/27/2014 002568 GRANICUS INC 53087 001.011.000.511 BROADCASTING SERVICES- COUP 719.59 Total : 719.59 31885 3/27/2014 001728 HP FINANCIAL SERVICES CO 600403675 001.090.000.548 SCHEDULE 572DA494- 03119 - 04118. 839.80 600403676 001.090.000.548 SCHEDULE 572DD016: 03111 - 04110, 745.84 Total : 1,585.64 Page: 4— 7 vchlist 03/27/2014 1 :20:1 6 P M Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund /Dept DescriptionlAccount Amount 31886 3/27/2014 000265 JACKSON, MIKE APRIL 2014 001.013.000.513 AUTO ALLOWANCE 300.00 Total : 300.00 31887 3/27/2014 003238 KPFF CONSULTING ENGINEERS 11226430 -0214 403.000.173.594 DESIGN SERVICES 717.48 Total : 717.48 31888 3/27/2014 000437 PERIDOT PUBLISHING LLC, LIBERTY LA 2014 001.013.000.513 THE CURRENT 2014- M JACKSON 12.00 Total : 12.00 31889 3/27/2014 000311 SPRINT 959698810 -076 001.058.057.558 GPS PHONE: MARCH 2014 70.26 Total : 70.26 31890 3/27/2014 000335 TIRE -RAMA 8080027620 001.058.057.558 53667D: OIL CHANGE 42.14 Total : 42.14 31891 3/27/2014 001464 TW TELECOM 269215 001.076.305.575 INTERNET /DATA/PHONE LINES: M/ 1,245.40 Total : 1,245.40 31892 3/27/2014 000255 WFOA 1330595- 67134104 001.018.014.514 ID 67134104 C. TAYLOR 50.00 Total: 50.00 17 Vouchers for bank code : apbank Bank total : 14,518.80 17 Vouchers in this report Total vouchers : 14,518.80 vchlist 03/27/2014 11:21:14AM Voucher List Spokane Valley Page: Bank code : Voucher 5710 5711 5712 pk -ref Date Vendor Invoice 3/27/2014 002776 CENTRAL PREMIX 3/27/2014 000321 GREATER SPOKANE INC 3/27/2014 003612 HULSIZER, CHERYL 3 Vouchers for bank code : pk -ref 3 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date PARKS REFUND PARKS REFUND PARKS REFUND Fund /Dept 001.237.10.99 001.237.10.99 001.237.10.99 Description /Account Amount DAMAGE DEPOSIT REFUND GREA Total : DAMAGE DEPOSIT REFUND FOR C Total : DAMAGE DEPOSIT REFUND: EXEC Total : Bank total : Total vouchers : 210.00 210.00 210.00 210.00 52.00 52.00 472.00 472.00 Page: �C vch l ist 03/28/2014 12:46:07PM Voucher List Spokane Valley Page: 16 Bank code : apbank Voucher Date Vendor Invoice 31893 3/28/2014 000841 BC! CREATIVE INC 31894 3/28/2014 000918 BLUE RIBBON LINEN SUPPLY INC 31895 3/28/2014 000795 EARTHWORKS RECYCLING INC. 31896 3/28/2014 002308 FINKE, MELISSA 31897 31898 31899 31900 31901 31902 11673 9519250 9521271 9523337 S0075940 S0076015 S0076062 S0076812 S0076879 80077538 33096 March 2014 March 2014 3/28/2014 003188 GENERAL FIRE EXTINGUISHER SERV 41151 3/28/2014 003136 GIBSON, CARLY 3/28/2014 002712 GTFX INC. 3/28/2014 003177 GUTH, ERIC 3/28/2014 002990 !NPRO 3/28/2014 000388 IRVIN WATER DIST. #6 Expenses 37984 Expenses 33 Fund /Dept 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.301.571 001.076.301.571 001.076.305.575 001.018.014.514 001.076.305.575 001.032.000.543 001.076.305.575 February 2014 001.076.300.576 Description /Account Amount WEB DESIGNS: CENTERPLACE Total : LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLY AT C Total : RECYCLING COLLECTION CP Total : INSTRUCTOR PAYMENT INSTRUCTOR PAYMENT Total : AMEREX RESTUARANT SYSTEM S Total : EXPENSE REIMBURSEMENT Total : SERVICE THE GREASE TRAP Total EXPENSE REIMBURSEMENT Total : BOOTH FOR BRIDAL SHOW Total : 50.00 50.00 87.82 346.01 37.19 48.13 10.32 37.82 30.94 48.13 37.82 684.18 20.00 20.00 386.10 1,084.20 1,470.30 112.23 112.23 14.00 14.00 111.96 111.96 86.62 86.62 250.00 250.00 UTILITIES: PARKS 166.00 Page: vchlist 03/28/2014 12:46:O7PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 31902 3/28/2014 000388 000388 IRVIN WATER DIST. #6 31903 3/28/2014 001635 ISS FACILITY EVENT SERVICES 693294 31904 3/28/2014 003606 KOMPAN INC 1NV77782 31905 3/28/2014 000252 LOWE'S BUSINESS ACCOUNT March 2014 31906 3/28/2014 001684 MARKETING SOLUTIONS NW #CP M -3 -19 -2014 31907 3/28/2014 000008 NORLIFT 55024859 31908 3/28/2014 000193 NORTHWEST CHRISTIAN SCHOOL INC April 2014 714485 (Continued) 31909 3/28/2014 000652 OFFICE DEPOT INC. 31910 3/28/2014 002921 PARKER PAINT 31911 3/28/2014 001860 PLATT ELECTIRCAL SUPPLY 31912 3/28/2014 000001 SPOKANE CO TREASURER 31913 3/28/2014 000323 SPOKANE CO UTILITIES 1663692561 1665082656 0106 -4 8861037 B888825 51502028 CIP 0156 Fund /Dept 001.076.305.575 001.076.305.575 001.076.300.576 001.076.305.575 001.076.305.575 001.076.305.575 001.090.000.518 001.013.000.513 001.013.000.513 001.076.305.575 001.076.305.575 001.076.305.575 001.016.000.523 303.303.156.595 Description /Account Amount Total: EVENT SERVICES AT CENTERPLAI EVENT SERVICES AT CENTERPLA( Total : SUPPLIES FOR PARKS OPERATING SUPPLIES: CP Total : Total : MEDIALAND PURCHASES EXPEN: Total : CASTERS FOR CENTERPLACE CH Total: CITY HALL RENT Total: SUPPLIES: OPS/ADMIN SUPPLIES: OPS AND ADMIN Total : SUPPLIES FOR CENTERPLACE Total SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : HOUSING INVOICE FEBRUARY 201 Total : CAPITAL FACILITIES RATE: CIP #01 Total : 166.00 71.64 84.28 155.92 334.08 334.08 213.37 213.37 1,328.00 1,328.00 106.53 106.53 34,000.00 34,000.00 37.35 22.89 60.24 177.83 177.83 97.97 34.78 132.75 122, 049.00 122, 049.00 11,432.16 11,432.16 Page: //' vchlist 03/28/2014 12:46 :07PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 31914 3/28/2014 000324 SPOKANE CO WATER DIST #3 2014 March 2014 31915 3/28/2014 000731 SPOKANE RESTAURANT EQUIP INC 50945 31916 3/28/2014 000404 SPOKANE VALLEY HERITAGE MUSEUM March 2014 31917 3/28/2014 002212 STANLEY SECURITY SOLUTIONS 11105789 31918 3/28/2014 001472 TESTAMERICA LABORATORIES 59008880 31919 3/28/2014 001911 THE GLOVER MANSION 31920 3/28/2014 003175 VISIT SPOKANE CP1033 CP1113 CP1164 CP1198 6069 31921 3/28/2014 000038 WASTE MANAGEMENT OF SPOKANE 0059013-1518-3 31922 3/28/2014 003610 WEST PLAINS CHAMBER OF COMMERC March 2014 31923 3/28/2014 001793 WWRC 31 Vouchers for bank code : apbank 31 Vouchers in this report 1 -16 -14 Fund /Dept 001.076.300.576 001.076.300.576 001.076.305.575 001.090.000.550 001.016.000.521 001.076.300.576 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 105.000.000.557 402.402.000.531 001.076.305.575 001.076.000.576 Description /Account WATER CHARGES FOR APPLEWAI WATER CHARGES FOR PARK ROA Total: SUPPLIES FOR CENTERPLACE Total : 2014 ECO DEV GRANT REIMBURSI Total : MONITORING AND MAINTENANCE: Total : TC /PA ANALYSIS: PARKS Total : EVENT SERVICES AT CENTERPLAI EVENT SERVICES AT CENTERPLAI EVENT SERVICES AT CENTERPLAI EVENT SERVICES AT CENTERPLAI Total : 2014 LODGING TAX GRANT REIMS Total : WASTE MANAGEMENT: PW VACTC Total : MEMBERSHIP BREAKFAST REGIS1 Total : 2014 ANNUAL AGENCY MEMBERSI Total : Bank total : Total vouchers : Amount 8.96 32.95 41.91 198.92 198.92 357.03 357.03 81.53 81.53 27.00 27.00 1,663.11 152.18 10.87 10.87 1,837.03 20,904.02 20,904.02 2,014.34 2,014.34 18.00 18.00 650.00 650.00 199,084.95 199,084.95 Page: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 4 -08 -2014 Department Director Approval : ❑ Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending March 31, 2014 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 264,521.17 $ 5,475.00 $269,996.17 Benefits: $ 149,886.76 $ 10,505.43 $160,392.19 Total payroll $ 414,407.93 $ 15,980.43 $430,388.36 OPTIONS: RECOMMENDED ACTION OR MOTION: Approve Payroll STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, March 11, 2014 Mayor Grafos called the meeting to order at 6:00 p.m. Attendance: City Staff Dean Grafos, Mayor Arne Woodard, Deputy Mayor Bill Bates, Councilmember Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember Mike Jackson, City Manager Cary Driskell, City Attorney John Hohman, Community Dev Director Eric Guth, Public Works Director Mark Calhoun, Finance Director Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Rick VanLeuven, Police Chief Scott Kuhta, Planning Manager Mike Basinger, Senior Planner Morgan Koudelka, Sr Administrative Analyst Gloria Mantz, Development Engineer Chris Bainbridge, City Clerk INVOCATION: Pastor Manuel Denning of Fountain Ministries Church gave the invocation. PLEDGE OF ALLEGIANCE: A boy scout from Troop 418 led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Hafner: reported that there was an administrative appeal hearing held before the Health Board; said he attended a Boy Scout program on the 28t went to the quarterly Council of Governments meeting; attended the STA (Spokane Transit Authority) meeting where they renewed Title 64, which is the Anti - discrimination Act which must be renewed annually, said STA reached their third highest ridership in their history, that Liberty Lake and Spokane Valley routes had strong growth for 2013, and they are discussing where they might be twenty years in the future. Councilmember Pace: reported that he too attended the Health Board meeting; the Council of Governments meeting at the Fairgrounds, and the STA Planning and Development Committee meeting where they discussed some possible expansions. Councilmember Higgins: had no report. Councilmember Bates: aid he attended the Emergency 9 -1 -1 Board meeting, which was his first official meeting with that committee, and he mentioned some of the history behind the 1 /10 of 1% tax which addresses communication issues among first responders; said he attended a solid waste meeting at CenterPlace; and the Boy Scout Leadership Event as mentioned by Councilmember Hafner; as well as the Council of Governments meeting. Councilmember Wick: said he would be attending this Thursday's SRTC (Spokane Regional Transportation Council) meeting and asked for feedback from Council concerning TIGER grants; said there is $600 million available in grants and applications are due by April 28, and he mentioned the idea of letters of support for those grants or what project we might be putting forward, such as the Barker Council Regular Meeting 03 -11 -2014 Page 1 of 5 Approved by Council: DRAFT grade separation, which is on the current TIP (Transportation Improvement Plan). City Manager Jackson confirmed that project is a potential project for the grant, with the second potential grant project of the Pines Underpass grade separation. Councilmember Wick said he would see if he can get a letter of support, and Councilmembers appeared to be in agreement. Mayor Grafos took the opportunity to congratulate Councilmember Wick on his AWC (Association of Washington Cities) Certificate of Municipal Leadership, for successful completion of the program. Deputy Mayor Woodard: reported that he went to the Boy Scout Leadership program where he had the honor of representing the Mayor and the City, said he had a great time and they had a wonderful presentation about a special breed of dogs that can withstand extreme cold weather; said he went to the HCDAC (Housing and Community Development Advisory Committee) meeting where they held public hearings, and said all went well and there were no objections to the funding that was granted; and said he also attended several Chamber of Commerce meetings; as well as the numerous meetings during the last two weeks concerning solid waste. MAYOR'S REPORT: Proclamation: Celebrating Avista's 125`" Anniversary Mayor Grafos read a proclamation "Celebrating Avista's 125th Anniversary" which proclamation was received with thanks from Avista Vice President Roger Woodworth. PUBLIC COMMENTS: Mayor Grafos invited public comment. Michael Croff, 1022 N Greenacres Road: said his property has been in his family since 1946; said he wanted to erect a "tire" wall or fence and that he called City staff to inquire about the regulations; said he was initially told it was permissible within limits; that after he hauled between 600 and 800 tires on to his property, the City's Code Enforcement officer said he had to move the tires; that apparently a neighbor had a concern and contacted the City about his tires at which time the Code Enforcement officer told him he had to stop construction; said he met with John Hohman, Doug Powell, Jenny Nickerson, Karen Kendall and Scott Kuhta; but that he now faces a $500 fine; and that he would be happy to listen to an explanation so he can correct the problem, but it could be expensive to haul all those tires off his property; adding that he never would have done it if he hadn't initially received permission. City Manager Jackson said staff would look into this situation as it sounds like a miscommunication. Alice Domrese and Margaret Asbell, SCOPE Volunteers: they mentioned the upcoming Community Safety Awareness event at University Elementary School scheduled for March 13, 6:30 to 8:00 p.m., and they invited everyone to come see what SCOPE does; they mentioned that the Valley Police Chief will be in attendance, as well as neighborhood Watch Persons; and that refreshments and door prizes will be available. Wendy McElroy, 11920 East Mansfield: expressed her desire that the City enact a law against a man dressed in a dress and wig from using a woman's restroom; she said this is a violation of privacy and that women are being forced to accept this; and that it puts women in an unwelcomed and potentially dangerous situation; and requested legal action to return the restrooms marked for women, back to the women. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 02 -21 -2014 31579 -31618 $191,791.87 02 -27 -2014 5708 -5709 $262.00 02 -27 -2014 31619 -31669 $373,708.20 02 -28 -2014 31670 -31694 $153,557.76 GRAND TOTAL $719,319.83 Council Regular Meeting 03 -11 -2014 Page 2 of 5 Approved by Council: DRAFT b. Approval of Payroll for Pay Period Ending February 28, 2014: $423,465.41 c. Approval of Minutes of Council's February 18, 2014, Workshop Meeting d. Approval of Minutes of the February 24, 2014 Joint Council /County Special Meeting e. Approval of Minutes of Council's February 25, 2014 Regular Meeting f. Approval of Minutes of the February 27, 2014 Special Regional Solid Waste Meeting g. Approval of Minutes of the February 28, 2014 Special Regional Council of Governments Meeting h. Approval of Minutes of the March 4, 2014 Council Meeting Study Session Format It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS: 2. First Reading Ordinance 14 -003 Amending Permitted Use Matrix — John Hohman/Mike Basinger After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded, to advance Ordinance 14 -003 amending Spokane Valley Municipal Code Chapter 19.120 and amending Appendix A Definitions, to a second reading. Mr. Basinger explained the proposed changes to the Use Matrix as well as to the definitions as per his previous presentations and as noted on his March 11, 2014 Request for Council Action form. He also explained that there are no changes to uses, that this is just condensing the matrix. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. Mayor Grafos called for a recess at 7:22 p.m.; the meeting reconvened at 7:34 p.m. ADMINISTRATIVE REPORTS: 3. Pulse Point Citizen Responder— Chief Bryan Collins Chief Collins gave a presentation concerning "PulsePoint Citizen Responder" which is a new mobile app which connects to the local 9 -1 -1 system and alerts CPR - trained citizens to someone nearby having cardiac arrest; he said the app comes with a live map and directs those citizen rescuers not only to the victim, but also to the nearest publicly available defibrillator (an AED or automated external defibrillator). Chief Collins went over a little of the history of CPR (cardiopulmonary resuscitation); and explained that this system will improve the cardiac arrest survival rate, foster goodwill through unique and valuable community collaboration, and improve situational awareness through increased visibility. 4. Solid Waste — Mike Jackson City Manager Jackson said that we have been discussing this topic for the last five or six years, and in particular, discussed it in length at various meetings held last week including a joint meeting with our Council and the Board of County Commissioners where a draft interlocal agreement was distributed. Mr. Jackson said he wanted to go through that draft agreement with Council and discuss what's important for Council to see in that agreement and then he can relate that information to the County; he said there was discussion about public /private partnerships to examine if other potential partnerships could provide a full range of services at a potentially lower cost; and said the objective was to bring Council all options regarding solid waste. Mr. Jackson went over some of the background information and previous council action taken as noted on his March 11, 2014 Request for Council Action Form; and he mentioned our preferred option was at the time, to outright purchase the transfer station and then to go out for an RFP (request for proposal). We said we were striving very hard for a regional system in its truest form and were willing to make an investment and share in the risk, as opposed to a County- operated system with the County almost as a contractor and us selecting them as a service provider. Mr. Jackson also reminded Council of the October 3, 2013 decision to send Spokane County Commissioners a letter re- emphasizing our position to reconsider the specific options offered by us at the joint meeting. Via his PowerPoint presentation, Mr. Jackson mentioned that solid waste was included in the 2012, 2013 and 2104 Council Budget Goals demonstrating the importance of this topic as Council usually only selects five or six goals; he said it was really Spokane Valley that pressured having the HDR Consultant study completed and he stressed that the reduction wouldn't be to the City but to the citizen ratepayers. Council Regular Meeting 03 -11 -2014 Page 3 of 5 Approved by Council: DRAFT He explained the statutory three options of preparing and delivering to the County Auditor, our plan for our solid waste management for integration into the County plan; entering into an agreement with the County where the City would participate in preparing a joint city - county plan for solid waste management; or authorizing the County to prepare a plan for our Solid Waste Management for inclusion in the Comprehensive County Plan. He explained that the third option is what the County is proposing and we could go with the County if desired and stay with them, and if we did, our plan might be a little redundant; he said we are looking ahead and want to keep all three options open to go with Spokane County, or a public /private partnership, or have our own plan; and said we want to keep that option open until the latest possible date, which would be April or May. Mr. Jackson explained that we could go with the County for three years and then look at other transfer and disposal options; said we only just received the draft interlocal from Spokane County a few weeks ago, and that the County and the City of Spokane have just finalized their interlocal agreement. Mr. Jackson said he recommends pursuing our own solid waste plan; said we have been working with a consultant to develop a Scope of Work and table of contents and contract to put this together; that there is no time left to gather figures and we need to know what it would cost to move forward, because if it becomes apparent we should complete it, we will, or if we don't need to pursue it, we can stop work immediately. He said there is an enormous amount of language we can build into that plan as we make those decisions. Mr. Jackson said we do not want a motion tonight but prefer a discussion, and he asked if Council wants to advise him to pursue any direction other than doing our own solid waste plan. Mayor Grafos said he feels the only prudent course is to pursue our solid waste plan whether we use it or not; said we have no cost analysis of the County's system to our citizens and have no control over such system; adding that we always said that for any agreement we must be participating as a partner and not just as a customer, and we want the lowest possible cost. Councilmembers Pace, Higgins and Wick agreed. Deputy Mayor Woodard said he feels we have to pursue that option and start moving forward, and that he doesn't anticipate getting the numbers needed. Councilmember Hafner stated that he thinks it is common sense to pursue whatever plan we can come up with and if the County plan becomes acceptable to us under all these conditions and fits our community, then we have an obligation to look at that; said we want the best alternative for the best price. Mr. Jackson agreed; said time is short, and he is confident we will bring whatever options are comfortable to Council and will meet the November 2014 deadline. Councilmember Bates also agreed to pursue our own solid waste plan. Mr. Jackson said in order to give ourselves the most flexibility, we should start on our own plan now; that the most developed system would be a County -owned system, and said he doesn't know if we could develop an alternative and include that in the solid waste plan, but would do everything possible; he said if we can't develop an alternative, then Council could select Spokane County and our plan would be for naught; or we could sign on a short-term agreement with the County and do something different in three years; and said he would keep that option open as well. He noted that when we talk about options with the County, we should mention the idea of potentially having a public /private option, or we could have an option to negotiate with the County and negotiate under our terms, or if that didn't work, we could simply sign on and allow the County to operate the service without our control. Mayor Grafos said that the important thing is there are lots of moving parts and we should talk about some of the concerns. Mr. Jackson agreed; said when we signed the Memorandum of Understanding concerning the study, we did that jointly with Spokane County; but from the beginning our intent was to pursue options collectively or individually; he said lately there has been some sense that we are "pulling out of something" but said there is currently no system to pull out of; rather there is a system we are studying to determine if we want to join; said the study was done so that we could pursue options; said there has been no shift throughout the process and for us to pursue other options is natural and what we agreed to from the beginning; said that it has been alluded to that if we don't join a regional system the cost would be higher for Spokane County Citizens to use the existing transfer stations; he said that would be up to the operator of the transfer stations; he said there is no proposal that wouldn't include the full range of services, including household hazardous waste, clean green, etc., and said we understand what it means to provide Council Regular Meeting 03 -11 -2014 Page 4 of 5 Approved by Council: DRAFT full services. Deputy Mayor Woodard said some citizens told him they don't want us to take away their self -haul options, and Mr. Jackson concurred. City Manager Jackson said he wants to discuss the terms and conditions that the County provided to us through the interlocal, and said a copy of that has been distributed to Councilmembers at the dias tonight; said we realize the interlocal the County provided is a draft. Mr. Jackson explained that staff invested quite a bit of time on the public /private partnerships, and said it is his hope to have something to report within the next few weeks, but at this time, he has no specifics. Mr. Jackson said we are a contract city and we look for every opportunity to keep costs lower for our citizens and this effort is to save money on behalf of our ratepayers; he went over some possible discussion points as noted in the material he distributed to Council earlier, and said we will continue to explore options and discuss the interlocal with the County. 5. Advance Agenda — Mayor Grafos Deputy Mayor Woodard asked to have public works follow up on the citizen request about moving the left turn medians back in order to allow trucks to make safer and easier turns; and Mr. Jackson said staff is pursuing this. Councilmember Hafner asked about the remodeling of this building and Mr. Jackson said this should be coming to Council in a few more weeks as staff works with the figures, as well as examining costs for improvements at the police precinct; and said that staff is also working on figures for the Appleway Trail, and we might bring these items back together or separate. Councilmember Hafner also asked about the school beacons and Mr. Jackson said staff continues to apply for grants, that this topic could be brought back at a later date, and that we would also have to examine the budget. He mentioned that some school beacons are scheduled for this year. Mayor Grafos mentioned cancelling the April 29 study session and Councilmembers agreed, since there are five Tuesdays in April, and the study session on the 29th would be followed by a study session May 6. 6. SRTC (Spokane Regional Transportation Council) Call for Projects This agenda item was for information only and was not discussed or reported. CITY MANAGER COMMENTS City Manager Jackson said that the proposed code enforcement legislation is "dead" for this year as it didn't move out of committee, and that it faced the same opposition as last year with the bankers fighting any competing lien authority; and he said staff would continue to work on that topic. Councilmember Wick suggested working with AWC (Association of Washington Cities) to get it on their legislative session. Mr. Jackson remarked that the State continues the discussion of reducing liquor taxes by $6.7 million which would be an approximate $102,000 deficit to us; and said any proposal for sharing marijuana revenues has also been removed. Mr. Jackson said he received a memorandum from Finance Director Calhoun concerning our 6% telephone utility tax and that the revenues have decreased about 84% from 2009 revenues, which is due to more people eliminating their land lines and using just cell phones; therefore, he said our 2014 utility tax revenues will be about $200,000 short of estimates; and Mr. Jackson stressed the desire to at least get the traditional shared revenues that cities have received in the past. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:53 p.m. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Council Regular Meeting 03 -11 -2014 Page 5 of 5 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington March 18, 2014 6:00 p.m. Attendance: Councilmembers Staff Dean Grafos, Mayor Arne Woodard, Deputy Mayor Bill Bates, Councilmember Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember Mike Jackson, City Manager Cary Driskell, City Attorney Eric Guth, Public Works Director Mike Stone, Parks & Recreation Director Mark Calhoun, Finance Director Rick VanLeuven, Police Chief Steve Worley, Sr. Engineer Morgan Koudelka, Sr Administrative Analyst Carrie Koudelka, Deputy City Clerk Mayor Grafos called the meeting to order at 6:00 p.m. ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. 1. Community Preparedness — Deputy Fire Chief Hail Deputy Fire Chief Hail went through his presentation on emergency response and community preparedness that the Fire District Commissioners said was very useful information in preparing for rail incident emergency response. He said with the shipment of Bakken oil rail incidents have increased. Their goal is to avoid the unthinkable, prepare for the worst and react to the reality. Chief Hail said that Spokane Valley has the Burlington Northern rail line along the Trent corridor that runs from Chicago to Puget Sound and the Union Pacific rail line that parallels Burlington Northern until it gets to Millwood that crosses underneath and goes through Millwood toward Felts Feild. He said we also have a spur line that goes to Latah and Fairfield and on to the Palouse that is active only once per day. He said we have 65 -80 trains per day travelling through our city, most being on Burlington Northern with 50 -60 trains, while Union Pacific has about 15 -20 trains per day. He said typical rail speed is 40 mph east of Pines and lower speeds west of Pines as the trains approach the rail yards in the Yardley area. He said train lengths vary between one -half mile to two -miles long and are usually carrying coal, wheat, fertilizers, general freights such as autos and other merchandise, hazardous materials such as compressed gasses, combustible and flammable liquids (such as gasoline, ethanol, and crude oils), toxic, corrosive and poisonous liquids, flammable solids and oxidizers, explosives and radioactive products. He said the majority of incidents happen in rail yards during loading and off - loading of product and generally have little impact on the community. He said the number of incidents decreased by 91% since 1980 and the regulatory requirements continue to improve. Chief Hail said recent derailments of Bakken crude oil have generated concern in communities and that deficiencies have been found in the railcars that transport Bakken oil. The oil contains methane and butane and is highly flammable and easily ignited if it escapes the container. He said typically 1 -1/2 trains transported daily through the valley carry 100 to 150 unit cars of Bakken oil and he anticipates that number to increase. He discussed some of the improvements made to the monitoring of rail lines and trains to help decrease incidents as well as regulations implemented. He said in the event of an emergency, they will call on all partners and resources to respond and recover from the event utilizing the Council Study Session 03 -18 -2014 Page 1 of 3 Approved by Council: DRAFT Comprehensive Emergency Management Plan. He said one of the most important ways the City of Spokane Valley will be utilized is in communication efforts to the community 2. Spokane Regional Transportation Council (SRTC) Call for Projects — Steve Worley Senior Engineer Worley explained that approximately $18 million in grant funds will be available for projects meeting specific criteria and they have identified several projects they would like to submit to compete for the funds. The SRTC divided the funds into three categories with seventy percent expected to be awarded to reconstruction or preservation projects, twenty percent to improvement projects, and ten percent to non - roadway projects that include bicycle or pedestrian projects, transit and ITS projects. He said that after looking at the criteria and the scoring system for the projects, they modified their list to submit projects that will score highly for the funds allocated. He briefly described each project they have identified within each of the funding categories. Mr. Worley said he recommends we submit several projects for funding. Councilmember Hafner asked how much money we have for street preservation. City Manager Jackson said six percent of the general fund is set aside for street preservation each year and we can sustain that program through 2018. Mr. Worley said another project they have been thinking about adding to the list is Argonne Rd, Indiana to Montgomery. Councilmember Wick said he would like to ask the Department of Transportation to partner on our projects to help compete for funding as we have partnered with them on their projects. He also asked if projects that are close together can be linked as one project. Mr. Worley said they will look into doing that if possible. Mr. Worley recommends we focus on Appleway Trail Phase 2 before moving on to Phase 3 for the non - roadway category and he said he will look to see if we have any ITS projects that may compete for those funds as well. Mr. Worley also said that once funds are allocated and we begin a project (design phase), we have ten years to get to the next phase of the project (right -of -way phase) or we pay the funds back so we need to be mindful of the requirements as we select and move forward on projects. Mayor Grafos said he wouldn't turn down any grant funds but he doesn't want the grants to "drive the bus" on the projects we decide to do. Mayor Grafos called for a ten minute recess at 7:36 p.m. The meeting reconvened at 7:45 p.m. 3. Resource Allocation for Law Enforcement — Mike Jackson, Morgan Koudelka City Manager Jackson said Sr. Administrative Analyst Koudelka will discuss the results of the study that was presented to Council at the budget workshop. He also said our law enforcement staff has remained the same while our population has grown substantially and that our business growth has gone from 6,015 registered businesses in 2007 to 7,572 registered businesses today. He said that it is important to remember that while our police force hasn't grown in staff, it also was not reduced during the recession which he says shows our commitment to staffing levels of our force. Police Chief VanLeuven said the purpose of the law enforcement study was to identify efficiencies with existing resources and allocations that can be made to better utilize resources. Mr. Koudelka provided a brief history on our contract for police services and went through his presentation. He said the recommendations stemming from the study include adding two new full -time patrol officers, reassigning patrol Corporals, creating a Power Shift, enhancing the Property Crimes Unit, creating a dedicated Spokane Valley Property and Drug Crimes Investigation Unit, upgrading the precinct workstations, and adding Opticom Traffic Signal Controllers to new vehicles. He said that with any changes we implement from these recommendations, we want to track them with performance measures to ensure they are the best return on the investment we make and that they work for our community He said the total cost associated with the recommendations for 2014 is $423,213.00. He said there is the potential for reducing that cost by approximately $160,000.00 depending on when the officers are hired and some one -time savings associated with the cost for the new cubicles. Finance Director Calhoun said a budget amendment is needed for 2014 and that will happen later in the year. Mr. Koudelka said direction from Council is needed as to the recommendations presented and that staff is looking to see if any changes need to be made to the current interlocal agreement with the County. Councilmember Pace said he wants a performance measure for officer morale. Mr. Koudelka said that is difficult for us to do through our contract because of the language in the Council Study Session 03 -18 -2014 Page 2 of 3 Approved by Council: DRAFT contract that by design restricts our role in the management of the police officers. Councilmember Pace said he would like to review the contract annually before it is automatically renewed. City Manager Jackson said we will do that so Council is familiar with it. It was the consensus of Council to move forward with the proposed recommendations. 4. Public Records Act Training — Cary Driskell City Attorney Driskell conducted a training session on the Public Records Act. It was moved by Deputy Mayor Woodard, seconded, and unanimously agreed to extend the meeting to 9: 30 p.m. 5. Advance Agenda — Mayor Grafos Councilmember Bates asked when Council will see the Shoreline Master Plan. City Attorney Driskell said we just finished our final touches on the plan and he expects it will be ready for technical review by the Department of Ecology in the next few weeks. It will then go to the Planning Commission before it comes back to Council. 6. Information Only : The Ecology /Stormwater Grant, School Beacons, and Response to Public Comments regarding Left -turn Medians and Gender Identity were for information only and were not reported or discussed. 7. Council Comments — Mayor Grafos N/A 8.City Manager Comments — Mike Jackson City Manager Jackson said Council suggested having a workshop setting at various Council meetings throughout the year and he suggests we discuss land use considerations using that format at the April 1st meeting. Council agreed. Briahna Taylor will be at the April 15th meeting to discuss the results of the legislative session. He said he met with Public Works Director Guth and Councilmember Wick who is on the SRTC board to discuss the $600 million in TIGER Grant funding and discussed providing a letter of support for our Barker Overpass Project. He said it appears SRTC is going to support every project. Applications are due April 28th. He said he would like to proceed with the development of our application for the TIGER Grant and he said he is hoping the cost will be around $20,000 and asks if Council would like to move forward with preparing the grant application. Mayor Grafos said he thinks it is timely and smart to move ahead with it. There being no further business, it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:05 p.m. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Council Study Session 03 -18 -2014 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, March 25, 2014 Mayor Grafos called the meeting to order at 6:00 p.m. Attendance: City Staff Dean Grafos, Mayor Arne Woodard, Deputy Mayor Bill Bates, Councilmember Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember Mike Jackson, City Manager Cary Driskell, City Attorney John Hohman, Community Dev Director Eric Guth, Public Works Director Mark Calhoun, Finance Director Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Rick VanLeuven, Police Chief Scott Kuhta, Planning Manager Mike Basinger, Senior Planner Morgan Koudelka, Sr Administrative Analyst Chris Bainbridge, City Clerk INVOCATION: Pastor Sid Johnson of Spokane Valley Baptist Church gave the invocation. PLEDGE OF ALLEGIANCE: Council, Staff, and audience rose for the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. Mayor Grafos announced that an Executive Session will be held at the end of tonight's regular meeting. APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Bates: reported that he attended the GSI (Greater Spokane, Inc.) sponsored state of Spokane County address held at CenterPlace, said it was an update on what the County is doing including last year's accomplishments and priorities for this year; said he also attended the Valley Hospital community breakfast to hear what's going on at the hospital, and said he was impressed with the progress they are making and of their priorities, some of which include greatly reduced amount of time in the emergency room, and that once a patient is discharged they don't go home with something they caught at the hospital. Councilmember Wick: no report. Councilmember Hafner: said he attended the Board of Health's meeting where they discussed conducting a survey to all neighborhoods and small cities to gather input concerning housing, employment, and general wellbeing; said he also attended the University SCOPE Crime Program held at University Elementary where Spokane Valley Police Chief VanLeuven and Sheriff Knezovich talked about safety in the community; said he attended the State of the County address where one of the items mentioned was aerospace opportunities on the West Plains; went to a Central Valley School District Planning and Facilities program where they discussed the possibility of purchasing the old Yokes Grocery store and what they might do with it, and said they will be considering a third high school in the future; said he also Council Regular Meeting 03 -25 -2014 Page 1 of 5 Approved by Council: DRAFT attended the Valley Hospital meeting, and went to VisitSpokane where they discussed the many construction projects making it difficult to travel in Spokane; said he went to another Board of Health Executive Session dealing with the concept of building a culture of health for young people and investing in the health of our children and said they are working to bring a big conference to the area; also went to an STA (Spokane Transit Authority) meeting where they continued discussion of their program for the next twenty years, and the idea of a proposed sales tax increase in April, 2015. Councilmember Pace: said he also attended the State of the County address; went to the STA Board meeting but did not ride the "million dollar electric bus;" and said any future sales tax increase would come before the voters. Councilmember Higgins: reported that he attended the Solid Waste Advisory Committee (SWAC) meeting and that there appears to be confusion about this committee's function under the new agreement just signed by Spokane City and County, as committee members don't seem quite sure what they are advising about, and said there was also some speculation about who might join the partnership, and that it appears at this point that Cheney might not; he said the committee was told that the City of Spokane Valley was starting to do a plan and questioned if our City would join; he said there was discussion on that issue and a question from Representative Christian concerning what it would take to get our city into this plan. Mr. Higgins said our City needs solid numbers; and said overall, there was a lot of confusion and uncertainty about where the program is going. Deputy Mayor Woodard: stated that he attended several events associated with the Chamber of Commerce; went to an HCDAC (Housing and Community Development Advisory Committee) meeting and he gave some background on the CDBG (Community Development Block Grant) process, followed by some statistics on the number of homeowners which have benefitted from those grant funds, and he handed a poster to City Manager Jackson commemorating forty plus years of CDBG's Community Service. MAYOR'S REPORT: Said he attended the Spokane Valley Planning meeting with Central Valley School District; and went to the GSI (Greater Spokane, Inc.) monthly meeting which included information concerning the concept of a port district, which he said would only encompass half the County. PUBLIC COMMENTS: Mayor Grafos invited general public comments. Michael Croff: spoke concerning his problem with his attempts to construct a "tire fence" at his property; and of the fines and options in speaking to various staff members. Mayor Grafos suggested he meet with staff and Mr. Croff indicated of those staff members involved, he preferred to speak with Scott Kuhta. City Manager Jackson concurred that a meeting would be beneficial. 1. PUBLIC HEARING: Interim Marijuana Regulations — Erik Lamb, Scott Kuhta Mayor Grafos opened the public hearing at 6:26 p.m. Via his PowerPoint presentation, Deputy City Attorney Lamb and Planning Manager Kuhta went over the background of the recently legalized recreational marijuana including some of the numerous general laws, codes, and licensing regulations, and our City's response to this issue by adopting interim regulations; they explained that other issues identified with interim regulations have been identified, such as buffer from the Centennial Trail and of potential issues with retail locations on the far east portion of Appleway Trail; they explained potential amendments of modifying the buffer on the Centennial Trail to be limited to the same side of the River on which the Trail is located; and to allow drying, bagging and similar processing in the same zones as production. They finished by explaining the next steps which include any amendments to the interim regulations as well as Council adopting Findings of Fact. Mayor Grafos invited public comments. Mr. Paul Bielec, resident of Post Falls, Idaho and President of Bielec Properties, Inc., asked that his property located at 18001 and 17901 Euclid Avenue in Spokane Valley, be excluded from the Centennial Trail 1000 foot buffer for the eight reasons stated in his March 25, 2014 letter; he also explained his other Council Regular Meeting 03 -25 -2014 Page 2 of 5 Approved by Council: DRAFT documents showing the location of the property. There were no other public comments, and City Clerk Bainbridge stated that she received and has distributed copies to Council, comments from David Galik, Sean Green, Michael Short, and comments previously included in the council packet materials from Ms. Usai, for a total of five comments including those of Mr. Bielec. Council discussion included the intent of the buffer zone, a proposal to have the 1,000 foot buffer to the south using the center line of the River as the boundary, and to the east end of the Appleway Trail, but a preference not to include any properties on the south side of Appleway from Tshirley to our east boundary. Deputy City Attorney Lamb remarked that the only currently allowed zoning is light/heavy industrial; the possibility was also mentioned of allowing in regional or community commercial zones, the production or processing such as bagging or putting into jars but have it in an enclosed, secured building. Mr. Kuhta said that the Liquor Control Board will only permit the issuance of three licenses Citywide, and we could limit it to that particular area if Council desired. Councilmember Bates said he feels Mr. Bielec's area is a natural buffer. Mr. Jackson said that at the next administrative report, staff could include the concept of excluding retail within the 1,000 feet, but allowing production and processing, not extraction. Mayor Grafos said he favored the idea of splitting retail from the other activities, and Deputy Mayor Woodard asked staff to bring back some preliminary verbiage on how to do that bagging away from extraction. Signage was also briefly mentioned and Mr. Lamb said that signage rules are governed by the Liquor Control Board and our own sign code. Mayor Grafos closed the public hearing at 7:15 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIS 03 -06 -2014 03 -07 -2014 03 -10 -2014 03 -13 -2014 03 -18 -2014 03 -18 -2014 T VOUCHER NUMBERS 4704, 4716, 4717, 1719, 4720, 4730, 31696, 31697 31698 - 31754; 228140025; 305140016 31755 -31766 31768 - 31807, 312140184 31808 -31823 4731 -4732; 4734 -4735; 31824 TOTAL AMOUNT $273,933.79 $1,876,464.87 $25,967.46 $123,139.67 $126,502.46 $70,445.01 GRAND TOTAL: $2,496,453.26 b. Approval of Payroll for Pay Period Ending March 15, 2014: $303,025.93 It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 3. Second Reading Ordinance 14 -003 Amending Permitted Use Matrix — John Hohman, Mike Basinger After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 14 -003 amending Spokane Valley Municipal Code chapter 19.120 and Appendix A Definitions. Senior Planner Basinger briefly went over the proposed change to the use matrix, said there have been no changes since the first reading, and that there will be other opportunities to further economic development as we move to further allowed uses, which will be addressed by code text amendments coming to Council at a later date. Deputy Mayor Woodard asked about the caretaker's dwelling on the matrix and why it isn't permitted outright. Mr. Basinger explained that tonight's ordinance just consolidates the form; that the S, or "Permitted with supplemental conditions" had not changed but that about a year ago Council wanted the caretaker dwellings to be permitted in the Commercial Mixed zones and it was recognized that it would be appropriate but should be limited to custodial, management or security so that would be allowed outright, but would have to be one of the Council Regular Meeting 03 -25 -2014 Page 3 of 5 Approved by Council: DRAFT stipulated uses. It was noted that any further change to that or other actual uses could be open to full discussion later. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4. Motion Consideration: SRTC Call for Projects — Steve Worley It was moved by Deputy Mayor Woodard and seconded to authorize staff to proceed with applying for STP grants for the projects as listed above. [Those projects included Improvement Category: 1- Mission Ave Flora to Barker, 2- Barker Rd Appleway to I -90; Reconstruct /Preservation Category: 1- Broadway/ Argonne /Mullan PCC, 2- Sullivan /Euclid PCC, 3- Argonne Rd Indiana to Montgomery, 4- Sullivan -Trent to Wellesley, 5- Sprague- Sullivan to Corbin, 6- Evergreen - Mission to Indiana, 7- Appleway -Park to Dishman Mica, 8- Argonne — Broadway to Indiana; Non - Roadway Category: 1- Appleway Trail Phase Two Pines to Evergreen.] Senior Engineer Worley said that last week Councilmember Wick asked about the idea of adding two projects together to see if it would result in a better score; but Mr. Worley said combining the Broadway to Indiana and the Mission to Indiana projects would actually bring the score down as the Mission to Indiana project scores higher and the Broadway to Mission project scores lower. Councilmember Wick said his suggestion to combine projects was an effort to minimize the impact to businesses on the corridor, but since most of these resurfacing projects are done at night, the impact would likely be minimal. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. Mayor Grafos called for a recess at 7:30 p.m., and reconvened the meeting at 7:41 p.m. 5. Motion Consideration: Authorization For Two Additional Patrol Officer Positions — Morgan Koudelka It was moved by Deputy Mayor Woodard and seconded to add two patrol deputy positions to the dedicated Spokane Valley Commissioned Police Officers and to work with the Police Chief to incorporate organizational changes to the Spokane Valley Police Department. After Mr. Koudelka briefly explained the proposal, Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: General Public Comments were invited; none were offered. ADMINISTRATIVE REPORTS: 6. STA Bus Shelters — Eric Guth As noted on his March 25, 2014 Request for Council Action form, Mr. Guth described the process involved to have STA (Spokane Transit Authority) bus shelters installed; he included a subjective list of thirteen proposed or recommended sites for shelters, and of those, the #1 site with 92 average daily riders would require a large retaining wall; and several other proposed sites would involve the purchase of right - of -way. Mr. Guth said that each pad, upon which the shelter rests, costs about $9,000; he said there are currently six shelters scheduled for installation this summer, which include five on Sprague and one on Appleway, and that those are already funded through the sidewalk infill grant. Mr. Guth said that about 86.5% of the grant covers the pad work, adding that the shelters are already obtained. Mr. Guth noted that the green boxes shown on the map are the ones associated with the table, and those meet the STA criteria as potential future shelters. Councilmember Wick asked about including a shelter around the industrial park and Mr. Guth said he will research that suggestion. Mr. Guth also reiterated that those thirteen recommended sites are merely subjective suggestions and no funds have been allocated for those areas; he said the right -of -way issues will take time and could cost between $3,000 to $4,000, depending on the site. Mayor Grafos suggested the City could purchase those shelters. City Manager Jackson said when we applied for the grant and put in for the initial six pads, this was seen as a good opportunity and a positive thing to do, but there is no plan in how this all works together; he said we should take a good look at this in some orderly fashion to put these in, for example, put in a Council Regular Meeting 03 -25 -2014 Page 4 of 5 Approved by Council: DRAFT certain number each year; and need we need to look at this a little harder, focus on the six available, and at some other meeting come back for additional discussion, thus allowing staff opportunity to narrow down the number of sites and get a better cost for those locations; he said all of which will require work, especially to determine the costs on the right -of -way; he said we can let STA know we have the interest; adding that STA contributes and installs the shelters and we contribute the pads. After further discussion, Mr. Jackson said it sounds like Council has some interest in additional shelters; and that staff will prioritize these and come back with another administrative report; and in the meantime, Mr. Guth can follow -up with STA and work on putting together a long -term plan. Deputy Mayor Woodard remarked that other areas might have higher ridership. 7. Advance Agenda- Mayor Grafos There were no suggested changes to the advance agenda. INFORMATION ONLY - These items were not discussed or reported, and were for information only. 8. Pedestrian/Bicycle Safety and Safe Routes to School Call for Projects 9. Department Monthly Reports CITY MANAGER COMMENTS City Manager Jackson acknowledged the work done by Chief VanLeuven, Lt. Matt Lyons, and Senior Administrative Analyst Koudelka on their truly outstanding work to evaluate how to maximize the efficiency of the police department and resources. He also noted that last week we agreed to move forward to apply for a TIGER grant and that the initial $30,000 estimate would likely be closer to $60,000, but that staff will continue to move unless there is an objection. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn into Executive Session for approximately sixty minutes to discuss potential real estate acquisition, and that no action would be taken upon return to open session. Council adjourned into Executive Session at 8:31 p.m. At 9:01 p.m., Mayor Grafos declared Council out of Executive Session, at which time it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Council Regular Meeting 03 -25 -2014 Page 5 of 5 Approved by Council: Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action April 8, 2014 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading of Proposed Ordinance No. 14 -004, adopting findings of fact and amendments to interim marijuana regulations GOVERNING LEGISLATION: RCW 36.70A.390; RCW 69.50 (Initiative 502 has been codified as RCW 69.50); WAC 314 -55; SVMC 19.85; SVMC 19.120. PREVIOUS COUNCIL ACTION TAKEN: On February 11, 2014, City Council adopted Ordinance No. 14 -002 adopting interim development regulations for recreational marijuana. On March 25, 2014, City Council conducted a public hearing on Ordinance No. 14 -002. Staff presented an administrative report on proposed findings of fact and amendments to the interim recreational marijuana regulations at a meeting on April 1, 2014. BACKGROUND: During the February 11, 2014 City Council meeting, City Council adopted Ordinance No. 14 -002, which adopted interim marijuana regulations. Specifically, Ordinance No. 14 -002 adopted findings; adopted definitions for marijuana production, processing, and sales; specified zones where marijuana production, processing, and sales were allowed that were consistent with prior administrative determinations for such uses; and adopted buffers of 1,000 feet between recreational marijuana uses and the Centennial Trail, Old Milwaukee Right - of -Way (commonly known as Appleway Trail), vacant and undeveloped public school property, and vacant and undeveloped public library property. Further, pursuant to RCW 36.70A.390, Ordinance No. 14 -002 set a public hearing on the interim marijuana regulations for March 25, 2014. On March 25, 2014, City Council conducted the required hearing on Ordinance No. 14 -002. Written public comment was received from five interested parties and one of those parties also spoke at the public hearing. Based on issues raised since the adoption of Ordinance No. 14- 002, staff discussed identified issues with the interim marijuana regulations and proposed possible amendments to the interim recreational marijuana regulations. Staff recommended the following potential amendments to the interim regulations: (1) modify the buffer on the Centennial Trail to only apply to property on the same side of the River as the Trail (e.g., the buffer would only apply to property on the south side of the River when the trail is on the south side of the River); and (2) allow drying, bagging, and similar processing to be permitted in the same zones as production (this would allow bagging in Community Commercial and Regional Commercial). Staff discussed buffering issues with the already constructed portion of Appleway Trail (east of Tschirley), as the park elements are not present and this impacts several retail properties. Based on public comment received, City Council discussed allowing limited bagging processing in the Community Commercial and Regional Commercial zones and modifying the buffers to allow indoor production and limited bagging processing within 1,000 feet of the Centennial Trail and Appleway Trail. City Council directed staff to draft proposed language to allow the limited processing and modify the buffers for indoor -only production and limited processing. At the administrative report presented to City Council on April 1, 2014, City Council discussed possible forms of amendments that would allow indoor -only production and limited processing (bagging only) within the regional commercial and community commercial zones. There was City Council consensus for staff to bring forward a proposed ordinance adopting findings of fact justifying the interim marijuana regulations and adopting amendments to the interim marijuana regulations that: (1) remove the Centennial Trail and Appleway Trail buffers for production and processing only, and (2) allow indoor -only production and limited processing (bagging only) within the regional commercial and community commercial zones. Staff has prepared a proposed ordinance for City Council consideration that adopts the findings of fact and amendments as discussed by City Council. None of the proposed amendments would modify the buffers and restrictions that prohibit any marijuana retail sales within 1,000 feet of either the Centennial Trail or the Appleway Trail. OPTIONS: Move to advance to a second reading, with or without further amendments. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance No. 14 -004, adopting findings of fact and amendments to modify the interim marijuana regulations originally adopted pursuant to Ordinance No. 14 -002, to a second reading. BUDGET /FINANCIAL IMPACTS: N /A. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Scott Kuhta, Planning Manager ATTACHMENTS: Proposed Ordinance No. 14 -004; Advisory Map showing buffers established for marijuana retail sales uses; Advisory Map showing buffers established for marijuana production and processing. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 14 -004 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING FINDINGS OF FACT JUSTIFYING THE ADOPTION OF INTERIM DEVELOPMENT REGULATIONS AND AMENDMENTS TO SPOKANE VALLEY MUNICIPAL CODE PERTAINING TO REGULATION OF RECREATIONAL MARIJUANA, ADOPTING AMENDMENTS TO SPOKANE VALLEY MUNICIPAL CODE SECTIONS 19.85.010, 19.85.020, AND 19.120.010 TO MODIFY ESTABLISHED RECREATIONAL MARIJUANA BUFFER ZONES, AND OTHER MATTERS RELATING THERETO. WHEREAS, pursuant to Article 11, Section 11 of the Washington Constitution, the City of Spokane Valley is authorized to "make and enforce within its limits all such local police, sanitary and other regulations as are not in conflict with general laws," which includes the adoption of regulations governing land uses within the City; and WHEREAS, on January 16, 2014, the Washington Attorney General issued Attorney General Opinion No. 2, in which he stated that " [a]lthough Initiative 502 (I -502) establishes a licensing and regulatory system for marijuana producers, processors, and retailers in Washington State, it includes no clear indication that it was intended to preempt local authority to regulate such businesses. We therefore conclude that I -502 left in place the normal powers of local governments to regulate within their jurisdictions;" and WHEREAS, RCW 36.70A.390 provides that "A county or city governing body that adopts a moratorium, interim zoning map, interim zoning ordinance, or interim official control without holding a public hearing on the proposed moratorium, interim zoning map, interim zoning ordinance, or interim official control, shall hold a public hearing on the adopted moratorium, interim zoning map, interim zoning ordinance, or interim official control within at least sixty days of its adoption, whether or not the governing body received a recommendation on the matter from the planning commission or department. If the governing body does not adopt findings of fact justifying its action before this hearing, then the governing body shall do so immediately after this public hearing. A moratorium, interim zoning map, interim zoning ordinance, or interim official control adopted under this section may be effective for not longer than six months, but may be effective for up to one year if a work plan is developed for related studies providing such a longer period. A moratorium, interim zoning map, interim zoning ordinance or interim official control may be renewed for one or more six - month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal;" and WHEREAS, interim zoning controls enacted under RCW 35A.63.220 and/or RCW 36.70A.390 are methods by which local governments may preserve the status quo so that new plans and regulations will not be rendered moot by intervening development; and WHEREAS, RCW 35A.63.220 and RCW 36.70A.390 both authorize the enactment of a moratorium, interim zoning map, interim zoning ordinance, or interim official control prior to holding a public hearing; and WHEREAS, pursuant to RCW 35A.63.220 and RCW 36.70A.390, on February 11, 2014, the City Council of the City of Spokane Valley (City Council) adopted Ordinance No. 14 -002 establishing interim development regulations that adopted findings; adopted definitions for marijuana production, processing, and sales; specified zones where marijuana production, processing, and sales were allowed that were consistent with prior administrative determinations for such uses; adopted buffers of 1,000 feet between recreational marijuana uses and the Centennial Trail, Old Milwaukee Right -of -Way (commonly known as Appleway Trail), Ordinance 14 -004 Page 1 of 7 DRAFT vacant and undeveloped public school property, and vacant and undeveloped public library property; and set a public hearing on the interim marijuana regulations for March 25, 2014; and WHEREAS, pursuant to RCW 35A.63.220 and RCW 36.70A.390, the City Council conducted a public hearing on Ordinance No. 14 -002 on March 25, 2014; and WHEREAS, written public testimony was received from five interested parties and one of those parties also spoke at the public hearing; and WHEREAS, the City Council finds and determines that modifications to the recreational marijuana buffers established in Spokane Valley Municipal Code (SVMC) 19.85.010, 19.85.020, and 19.120.010 will continue to protect the City's citizens, including minors, and will be consistent with the identified federal enforcement priorities and especially in preventing the distribution of marijuana to minors; and WHEREAS, the City Council finds that the fmdings of fact, land use limitations, buffering requirements, and amendments to SVMC 19.85.010, 19.85.020, and 19.120.010 established by this Ordinance are necessary for the preservation of the public health, public safety, public property and public peace. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Findings of Fact. Pursuant to RCW 35A.63.220 and RCW 36.70A.390, the City Council conducted a public hearing on Ordinance No. 14 -002 on March 25, 2014. The City Council hereby adopts the following as findings of fact in support of Ordinance No. 14 -002 and this Ordinance: 1. Since 1970, federal law has prohibited the manufacture and possession of marijuana as a Schedule I drug, based on the federal government's categorization of marijuana as having a "high potential for abuse, lack of any accepted medical use, and absence of any accepted safety for use in medically supervised treatment." Gonzales v. Raich, 545 U.S. 1, 14 (2005), Controlled Substance Act (CSA), 84 Stat. 1242, 21 U.S.C. 801 et seq. 2. On November 6, 2012, voters of the State of Washington approved Initiative Measure No. 502 (I- 502), now codified in chapters 69.50, 46.04, 46.20, 46.21, and 46.61 Revised Code of Washington (RCW), which provisions, (a) decriminalized possession and use of certain amounts of marijuana and marijuana paraphernalia; (b) amended state laws pertaining to driving under the influence of intoxicants to include driving under the influence of marijuana; and (c) established a regulatory system licensing producers, processors, and retailers of recreational marijuana for adults twenty -one years of age and older, and required the Washington State Liquor Control Board (the LCB) to adopt procedures and criteria by December 1, 2013 for issuing licenses to produce, process, and sell marijuana. 3. On August 29, 2013, the United States Department of Justice issued a memo providing updated guidance on marijuana enforcement in response to the adoption of I -502. Several ongoing federal enforcement priorities were outlined, including prevention of crime and preventing distribution of marijuana to minors. Further, the memo provided that the Department would not seek ongoing prosecution of marijuana providers, users, and local officials in states that authorized marijuana, provided that those state and local governments "implement strong and effective regulatory and enforcement systems that will address the threat those state laws could pose to public safety, public health, and other law enforcement interests. A system adequate to that task must not only contain robust controls and procedures on paper; it must also be effective in practice." 4. On October 16, 2013, the LCB adopted rules pertaining to the licensing of marijuana producers, processors, and retailers, as set forth in chapter 314 -55 Washington Administrative Code (WAC). Ordinance 14 -004 Page 2 of 7 DRAFT 5. Pursuant to the rules established in chapter 314 -55 WAC, the LCB opened a 30 -day application period and is currently processing and approving license applications received for marijuana producer, processor, and retailer licenses. 6. Pursuant to RCW 69.50.331(8) and WAC 314 -55- 050(10), the LCB is prohibited from licensing any marijuana producers, processors, and retailers within 1,000 feet of the perimeter of the grounds of any elementary or secondary school, playground, recreation center or facility, child care center, public park, excluding trails, public transit center, library, or any game arcade admission to which is not restricted to persons aged twenty -one years or older. 7. Pursuant to Spokane Valley Municipal Code (SVMC) 19.20.050, City staff made an administrative interpretation and determination based on similar current permitted uses to permit licensed marijuana producers in light industrial and heavy industrial zones and for indoor -only production in regional commercial and community commercial zones. 8. Pursuant to SVMC 19.20.050, City staff made an administrative determination based on similar current permitted uses to permit licensed marijuana processors in light industrial and heavy industrial zones. 9. Pursuant to SVMC 19.20.050, City staff made an administrative determination based on similar current permitted uses to permit licensed marijuana retailers in mixed use center, corridor mixed use, community commercial, and regional commercial zones. 10. The City Council finds and determines that the Centennial Trail and proposed Appleway Trail are trails that are and will be regularly used by the citizens of the City, including minors, and adopting the regulations identified adopted in Ordinance No. 14 -002 and herein will be consistent with the identified federal enforcement priorities and especially in preventing the distribution of marijuana to minors. 11. Pursuant to Article 11, Section 11 of the Washington Constitution, the City of Spokane Valley is authorized to "make and enforce within its limits all such local police, sanitary and other regulations as are not in conflict with general laws," which includes the adoption of regulations governing land uses within the City. 12. On January 16, 2014, the Washington Attorney General issued Attorney General Opinion No. 2, in which he stated that " [a]lthough Initiative 502 (I -502) establishes a licensing and regulatory system for marijuana producers, processors, and retailers in Washington State, it includes no clear indication that it was intended to preempt local authority to regulate such businesses. We therefore conclude that I -502 left in place the normal powers of local governments to regulate within their jurisdictions." 13. The City Council finds and determines that I -502 does not preempt the City of Spokane Valley from exercising and administering its constitutional and statutory land use regulatory authority to allow and regulate land uses within the City limits 14. RCW 36.70A.390 provides that "A county or city governing body that adopts a moratorium, interim zoning map, interim zoning ordinance, or interim official control without holding a public hearing on the proposed moratorium, interim zoning map, interim zoning ordinance, or interim official control, shall hold a public hearing on the adopted moratorium, interim zoning map, interim zoning ordinance, or interim official control within at least sixty days of its adoption, whether or not the governing body received a recommendation on the matter from the planning commission or department. If the governing body does not adopt findings of fact justifying its action before this hearing, then the governing body shall do so immediately after this public hearing. A moratorium, interim zoning map, interim zoning ordinance, or interim official control adopted under this section may be effective for not longer than six months, but may be effective for up to one year if a work plan is developed for related studies providing such a longer period. A moratorium, Ordinance 14 -004 Page 3 of 7 DRAFT interim zoning map, interim zoning ordinance or interim official control may be renewed for one or more six - month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal." 15. Interim zoning controls enacted under RCW 35A.63.220 and /or RCW 36.70A.390 are methods by which local governments may preserve the status quo so that new plans and regulations will not be rendered moot by intervening development. 16. RCW 35A.63.220 and RCW 36.70A.390 both authorize the enactment of a moratorium, interim zoning map, interim zoning ordinance, or interim official control prior to holding a public hearing. 17. Absent the interim regulations, the LCB would have begun issuing licenses that could have frustrated the City's effective planning and undermined the City's authority and ability to effectively regulate marijuana production, processing, and sales. 18. Pursuant to RCW 35A.63.220 and RCW 36.70A.390, the City Council conducted a public hearing on Ordinance No. 14 -002 on March 25, 2014. 19. The City Council received written public comment from five interested parties and one of those parties also spoke at the public hearing. The City Council considered all public comment received. 20. Modifications to the recreational marijuana buffers and zoning established in SVMC 19.85 and 19.120.010 will continue to protect the City's citizens, including minors, and will be consistent with the identified federal enforcement priorities and especially in preventing the distribution of marijuana to minors. 21. The interim regulations implement development regulations consistent with the goals and policies of the City's Comprehensive Plan. 21. The City Council finds that the land use limitations and buffering requirements established by Ordinance No. 14 -002 and this Ordinance are necessary for the preservation of the public health, public safety, public property and public peace. Section 2. Amendment. SVMC 19.85.010 is hereby amended as follows: 19.85.010 —Marijuana Production Standards. A. Marijuana production shall be located or maintained at least 1,000 feet from the nearest property line of the use listed in subsections (1) through and (42) of this section. Distance shall be measured from the nearest property line of the marijuana production to the nearest property line of the following uses: 1. Centennial Trail; 2. All proposed, contemplated, and constructed multi use trail and linear park uses on the Milwaukee Right of Way, as identified and contemplated in the Intcrlocal Agreement between Spokane County and the City of Spokane Valley, dated June 27, 2012; Vacant or undeveloped parcels owned by public school districts as established in Title 28A RCW; and 42. Vacant or undeveloped parcels owned by public library districts as established in chapter 27.12 RCW. Ordinance 14 -004 Page 4 of 7 DRAFT B. Marijuana production in the regional commercial and community commercial zones shall only be permitted indoors. Section 3. Amendment. SVMC 19.85.020 is hereby amended as follows: 19.85.020 — Marijuana Processing Standards. A. Marijuana processing shall be located or maintained at least 1,000 feet from the nearest property line of the use listed in subsections (41) wand (P2) of this section. Distance shall be measured from the nearest property line of the marijuana processing to the nearest property line of the following uses: 41. Centennial Trail; B. All proposed, contemplated, and constructed multi use trail and linear park uses on the. Milwaukee Right of Way, as identified and contemplated in the Interlocal Agreement between Spokane County and the City of Spokane Valley, dated June 27, 2012; _Vacant or undeveloped parcels owned by public school districts as established in Title 28A RCW; and P2. _Vacant or undeveloped parcels owned by public library districts as established in chapter 27.12 RCW. B. Marijuana processing in the regional commercial and community commercial zones shall be limited to packaging and labeling of useable marijuana. Ordinance 14 -004 Page 5 of 7 DRAFT Section 4. Amendment. Section 19.120.010 is hereby amended as follows: SVMC 19.120.010 — General Use Category /Type Residential Zone Districts Commercial and Industrial Zone Districts Supplemental Conditions a C7 C7 Nt Nt u- 2 u- 2 = 2 2 0 0 O Z U Z O a 7 cl Tavern /night club P P P P P r Group Living Assisted living /convalescent /nursing home PP P P P P r Community residential facilities (6 residents or less) PP P PP P P P Community residential facilities (greater than 6 residents under 25) PP P P P Dwelling, congregate P P PP P Industrial, Heavy Assembly, heavy P Explosive storage P P Hazardous waste treatment and storage S S SVMC 21.40.060 Manufacturing, heavy P Power plant (excluding public utility facilities) P Processing, heavy P Solid waste recycling /transfer site P P Wrecking, junk and salvage yard C P Industrial, Light Assembly, light P P P P P P P Carpenter shop P P P P Machine shop or metal fabrication P P P Manufacturing, light P P P Marijiana processing S S S S SVMC 19.85 Ordinance 14 -004 Page 6 of 7 DRAFT Section 5. Duration. The interim zoning controls set forth in Ordinance No. 14 -002 were established and hereby remain in effect for six months from the date of Ordinance No. 14 -002, unless subsequently extended or reduced by subsequent action by the City Council pursuant to state law. The interim zoning controls in this Ordinance shall be in effect for six months from the date of Ordinance No. 14 -002, unless subsequently extended or reduced by subsequent action by the City Council pursuant to state law. Section 6. Ratification. Any act consistent with the authority set forth herein and prior to the effective date of this Ordinance is hereby ratified and affirmed. Section 7. Other sections unchanged. All other provisions of Appendix A and Title 19 SVMC not specifically referenced hereto shall remain in full force and effect. Section 8. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 9. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this day of April, 2014. ATTEST: Dean Grafos, Mayor City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 14 -004 Page 7 of 7 1 16.11la 11 frig I MI isa Legend Exclusion Areas • City adopted Fire Stations Marijuana buffers 1 Hospitals for Production and Processing Police Zoning I Schools % R- 4 A co Moc - RC P,OS ElCity of Spokane Valley V- 02-1 0 C \ 1 -1 Valley UGA Jas 02-2 000 C 1-2 Spokane Valley Interim Marijuana Regulations Production and Processing Notice: The information shown on this map is compiled from various sources and is subject to constant revision. The City makes no claims or guarantees about the accuracy or currency of this map and expressly disclaims liability for errors and omissions in its contents. To confirm accuracy contact the City of Spokane Valley, Community Development Department, Division of Planning, (509) 921 -1000. Map Produced:April 1, 2014 Production limited to indoor only in RC and C; Processing limited to bagging only in RC and C. 4-- Si6k sky 0 025 05 Miles n II!"' I'I Illlf:q rr�,,�� `hil 11 :1111•• - hill gami:n I- -1hY 1 1 IIIII — �o w.ININ_nIIINYNv q. � q 0 111111M ..1"1•1 nal MEMMEEMEN Legend Exclusion Areas • Fire Stations City adopted Marijuana buffers © Hospitals for Retail Sales Police Zoning I Schools j/ Ein e G rr c- RC alas ElCity of Spokane Valley R-2 - nn -r 0 00 \ I -r Valley UGA ea - nn -0 \ cnno - iz Spokane Valley Interim Marijuana Regulations Retail Sales Notice: The information shown on this map is compiled from various sources and is subject to constant revision. The City makes no claims or guarantees about the accuracy or currency of this map and expressly disclaims liability for errors and omissions in its contents. To confirm accuracy contact the City of Spokane Valley, Community Development Department, Division of Planning, (509) 921 -1000. Map Produced: April 1, 2014 Spokane �1cy 0 0.25 0.5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 8, 2014 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Potential Projects for the 2014 Call for Projects for Safe Routes to School (SRTS) and the Pedestrian and Bicycle Programs GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Information RCA, March 25, 2014; Admin Report, April 1, 2014. BACKGROUND: The WSDOT (Washington State Department of Transportation) has issued a Call for projects for the statewide Safe Routes to School and the Pedestrian and Bicycle grant programs. This call is in preparation for congressional and /or state legislature to award funding for projects. Currently, $8 million is anticipated statewide for both programs. The WSDOT call for projects consists of two funding categories and two types of projects. The Safe Routes to School program solicits projects that address school traffic safety, access and mobility. Projects may include sidewalk improvements, traffic calming and speed reduction improvements, and pedestrian and bicycle crossing improvements. The application deadline for Safe Routes to School is May 5, 2014. The second WSDOT funding category and call for projects is the Pedestrian and Bicycle Program. This program solicits projects that are more regional in nature with an emphasis on pedestrian, bicycle, and transit networks. Projects of these types are facilities or systems to safely connect other walking, biking or transit links. Projects need to show that they provide better and safer access to such things as isolated neighborhoods, workplaces, commercial and recreational attractions. The application deadline for the Pedestrian and Bicycle Program is May 11, 2014. Staff presented a list and description of projects to Council on April 1, 2014. Based on the discussion, the following projects are recommended for grant applications. Safe Routes to School Program • Seth Woodard Elementary Sidewalk Improvement Project — Est. Cost $470, 000 o Install new sidewalks on both sides of N Park Road from E Broadway to E Mission Avenues. Intersection improvements to meet ADA requirements will be installed at the intersections, o Install new sidewalk on the north side of E Mission Avenue from the NE corner of N Park Road to recently installed sidewalk approximately 200' east to complete the sidewalk serving the residential development, and o Enhance the existing school crossing on E Mission Avenue, just west of N Bowman Road, to install new sidewalk and ADA compliant ramps. • Opportunity Elementary Sidewalk Improvement Project — Est. Cost $562, 000 o Install new sidewalks on both sides of Bowdish Road from S 8th to S 12th Avenues. Include ADA compliant ramps and corner treatments, o Install new sidewalks on both sides of E 12th Avenue from S Bowdish Road to S Union Road, and o Enhance the existing school crossing at E 12th Avenue and S Fox Road to an ADA compliant school crossing. • Progress Elementary Sidewalk Improvement Project — Est. Cost $600, 000 o Install new sidewalks on both sides of N Progress Road from just north of E Sprague Avenue north to E Broadway Avenue. Include ADA compliant ramps and corner treatment at the intersections. • Trentwood Elementary Sidewalk/Bike Lane Improvement Project — Est. Cost $490, 000 o Install new sidewalk and bike lanes on the east side of N Evergreen Road from E Trent Avenue (SR -290) north to E Wellesley Avenue. Include ADA compliant ramps and corner treatment at the intersections. Pedestrian and Bicycle Program • Appleway Trail, Phase 3 — S Evergreen Road to S Corbin Road — Est. Cost $180,000 o Design a new shared use path in the old railroad right -of -way beginning at S Evergreen Road east to S Corbin Road. Include pedestrian hybrid beacons at S Evergreen Road and S Sullivan Road, and include rapid rectangle flashing beacons at S Adams, S Progress, S Conklin, and S Flora Roads. • E Indiana Avenue Sidewalk to Transit Stops east of N Pines Road — Est. Cost $85, 000 o Install new sidewalks from the N Pines Road and E Indiana Avenue intersection east to the existing bus stops on the north and south sides of E Indiana Avenue. Include pedestrian staging areas /pads at the bus stop locations. OPTIONS: 1) Approve the list of recommended projects for Safe Routes to School and Pedestrian & Bicycle Program grant applications as presented, 2) Revise the list of projects for Safe Routes to School and Pedestrian & Bicycle Program grant applications, or 3) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to authorize staff to proceed with applying for Safe Routes to School and Pedestrian & Bicycle Program grants for the projects listed above. BUDGET /FINANCIAL IMPACTS: No financial match is required for these projects. However, if it is determined that a match may enhance the chance of success, the City Manager may approve a match up to 5 %. STAFF CONTACT: Steve Worley, P.E., Senior Capital Projects Engineer; Eric Guth, P.E., Public Works Director. ATTACHMENTS: Vicinity Maps for Safe Routes to School • Seth Woodard Elementary School • Opportunity Elementary School • Progress Elementary School • Trentwood Elementary School Vicinity Maps for Pedestrian and Bicycle Program • Appleway Trail Phase 3 • Indiana Sidewalk & Transit Stops Safe Routes to School to Schcrol&th Woodard Elem.—alary4Eah Nt -Seth Wecdaid E]zmrnt-ry d-ng, la) nut l. 3.262014 8,33.06 AN! ati�c;1014 AppScaueas\Safe R P.IPuhEc WorksTapial PrejeittProjcct Fw SETH WOODARD ELEMENTARY SCHOOL SIDEWALK IMPROVEMENT PROJECT SETH WOODARD ELEMENTARY NEW SIDEWALK, TYP. 500 250 0 500 1000 SCALE FEET LEGEND - PROJECT LIMITS PROPOSED SIDEWALK Spokane uVaHey� SETH WOODARD ELEMENTARY SCHOOL EXHIBIT SAFE ROUTES TO SCHOOLS DRAWN BY: RPB CHECKED BY: RJW DATE: 3/26/2014 DATE: 3/26/2014 t„..sami WOMII EMMEN Min OPPORTUNITY ELEMENTARY SCHOOL NM NMI tar air • ono ma raw mum mg lies= •• Nip 1111111 � NEM mum INN iman on= I1i NINT Immo ■rte: 1111111 11111 MS am NM a "IP Irri Tr mum ffl F-Tin NEW SIDEWALK, TYP. 1 OPPORTUNITY ELEMENTARY SCHOOL SIDEWALK IMPROVEMENT PROJECT 500 250 0 500 1000 SCALE FEET LEGEND PROJECT LIMITS PROPOSED SIDEWALK Spokane �Va11eyW OPPORTUNITY ELEMENTARY SCHOOL EXHIBIT SAFE ROUTES TO SCHOOLS DRAWN BY: DATE: RPB 4/3/2014 CHECKED BY: DATE: RJW 4/3/2014 . l•r .. � ... ... 1 .. ... 4 .. .. • .. u i . � •.x �. ... .s F�� .. .. 1 1 I I I u 1 PROGRESS ELEMENTARY SCHOOL SIDEWALK IMPROVEMENT PROJECT I IP WAN 111111 PROGRESS ELEMENTARY 1 SCHOOL 1 500 250 0 NEW SIDEWALK, TYP. 111 I 11111 1 PRAGUE 500 1000 SCALE FEET LEGEND PROJECT LIMITS PROPOSED SIDEWALK Spokane Valleym PROGRESS ELEMENTARY SCHOOL EXHIBIT SAFE ROUTES TO SCHOOLS DRAWN BY: RPB CHECKED BY: RJW DATE: 4/3/2014 DATE: 4/3/2014 Public R'orkc'Csoitel PmicehlProiect Fundinu AnAtcatime57014 Aoolicationd$g(e Routes to SchoollTreatssocd ElementarslEehrbit•Trenneood E c 500 TRENTWOOD ELEMENTARY SCHOOL SIDEWALK IMPROVEMENT PROJECT NO 1 111 II TYP. -: 10111111111 •ffl , I: Mg d MI UJ NMI KIII___1111--IWAIIII111.11 III I 11E1 121111"111 .111 IIII1M .m..11110111...mmillirli Mill. il lillivirAtti TRENT (SR -290) TR EN•TWOOD ELEMENTARY SCHOOL _ . 250 0 500 1000 SCALE FEET LEGEND PROJECT LIMITS PROPOSED SIDEWALK AND BIKE LANE Spokane Walley TRENTWOOD ELEMENTARY SCHOOL EXHIBIT SAFE ROUTES TO SCHOOLS DRAWN BY: DATE: RPB 4/3/2014 CHECKED BY: DATE: RJW 4/3/2014 Pedestrian and Bicycle Program P:Pub &c Worls'Ce IPmjeslsPnja�1 Firfmg Ap ]icaii0ns?01a.1pp APPLEWAY TRAIL PHASE 3 PEDESTRIAN AND BICYCLE PROGRAM Mai I G U: II id 1111 ■ 1i� �� m� 1 I- 1 g r min ■ m. 1 is ■�� i i WIC`s m�l ■ 00l %11 � rrs +`+ rs �m mamma �z rum cm MAMBO ' RAILROAD mg �■iiiiiiii iiiiiii Erni • piiiiiii mum {1111111 efilm J 1 MI I =r All UM ••• EE ifY O z z 0 U 1000 500 0 0 J LL 1000 2000 SCALE FEET w J CC cu) LEGEND .. - • NEW SHARED USE PATH, TYP. PROJECT LIMITS PROPOSED SHARED USE PATH w J Spokane Valley APPLEWAY TRAIL PHASE 3 EXHIBIT PEDESTRIAN AND BICYCLE PROGRAM DRAWN BY: REB CHECKED BY: RAW DATE: 3/26/2014 DATE: 3/26/2014 u5.7kTrans StirsExhi tdaaiaatiasg, Lai null, 326/20146-51:18A.11 V 3 INDIANA SIDEWALK AND TRANSIT STOPS PEDESTRIAN AND BICYCLE PROGRAM 0) w NEW SIDEWALK, TYP. STA BUS STOPS 100 50 0 100 200 SCALE FEET LEGEND PROJECT LIMITS PROPOSED SIDEWALK Spokane pValley. E INDIANA SIDEWALK AND TRANSIT STOPS EXHIBIT PEDESTRIAN AND BICYCLE PROGRAM DATE: 3/26/2014 DRAWN BY: RPB CHECKED BY: RJW DATE: 3/26/2014 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 8, 2014 Department Director Approval : Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Washington Wildlife and Recreation Program Authorizing Resolution for Appleway Trail Phase 2B Development GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: The City is applying for a development grant for the Appleway Trail Phase 2B. The grant application will be for the section of trail from Pines to Evergreen. Pursuant to that, a resolution is required by the Washington Recreation and Conservation Office. There is a fifty percent local match required for this grant. The City intends to use the $643,000 acquired through the Federal Transportation Alternatives program as its match. If the grant is awarded, the funds would be available July 1,2015. OPTIONS: RECOMMENDED ACTION OR MOTION: Consensus to bring back Resolution 14 -004 for the Appleway Trail Phase 2B for approval consideration. BUDGET /FINANCIAL IMPACTS: The City commitment for this project is dependent upon the success of this grant application. The City will be using grant funds of $643,000 as match. The Appleway Trail grant request will be for an additional $643,000 bringing the project total to $1,286,000. STAFF CONTACT: Michael D. Stone, CPRP, Director of Parks and Recreation ATTACHMENTS: Draft Authorization Resolution DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 14 -004 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AUTHORIZING THE CITY MANAGER TO APPLY FOR GRANT FUNDING ASSISTANCE TO THE RECREATION AND CONSERVATION OFFICE, ACQUISITION OF HABITAT CONSERVATION AND OUTDOOR RECREATION LANDS, FOR A WASHINGTON WILDLIFE AND RECREATION PROGRAM PROJECT; AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley (the City) has approved a Comprehensive Parks and Recreation Master Plan (Parks Master Plan) that includes this project; and WHEREAS, under the provisions of the Washington Wildlife and Recreation Program, state grant assistance is requested to aid in financing the cost of the Appleway Trail, Phase 2B development; and WHEREAS, it would benefit the health, safety, and welfare of the citizens of the City to complete the project described in the application. NOW, THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, that: 1. The City Manager is authorized to make formal application to the Recreation and Conservation Office (RCO) for grant assistance; 2. Any grant assistance received will be used for direct costs associated with implementation of the Appleway Trail, Phase 2B; 3. The City hereby certifies that its matching share of project funding will be derived from grants the City receives, and that the City is responsible for supporting all non -cash commitments to this project should any arise; 4. The City acknowledges that the grant assistance, if approved, will be paid on a reimbursement basis, meaning we will only request payment from the RCO after eligible and allowable costs have been incurred and payment remitted to our vendors, and that the RCO will hold retainage until the project is deemed complete; 5. The City acknowledges that any facility developed through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year according to the type of area or facility unless other restrictions have been agreed to by the RCO Director or the Recreation and Conservation Funding Board; 6. We acknowledge that any facility developed with grant assistance from the Recreation and Conservation Funding Board shall be dedicated for public outdoor recreation purposes, and be retained and maintained for such use for perpetuity unless otherwise provided and agreed to by the City and the Recreation and Conservation Funding Board; 7. This Resolution becomes part of a formal application to the RCO for grant assistance; and 8. The City provided appropriate opportunity for public comment on this application. This Resolution shall be effective upon adoption. Resolution 14 -004 Appleway Trail Grant Application Page 1 of 2 DRAFT Passed by the City Council of Spokane Valley, Washington, this 22"1 day of April, 2014. CITY OF SPOKANE VALLEY Dean Grafos, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Resolution 14 -004 Appleway Trail Grant Application Page 2 of 2 DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of April 2, 2014; 10:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings April 15, 2014, Study Session Format, 6:00 p.m. 1. Sports Commission Update — Eric Sawyer 2. Legislative Agenda Update — Briahna Taylor 3. Comp Plan Amendments (CPA 2014) Admin Report — Lori Barlow 4. 2015 -2020 Six Year TIP — Steve Worley 5. Public Notification Process — John Hohman 6. Advance Agenda [due Mon, April 7] (20 minutes) (30 minutes) (40 minutes) (20 minutes) (20 minutes) (5 minutes) [ *estimated meeting: 135 minutes] April 22, 2014, Formal Meeting Format, 6:00 p.m. [due Mon, April 14] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Ordinance 14 -004 Adopting Findings of Fact, Marijuana Regulations — E Lamb (15 minutes) 3. Proposed Resolution 14 -004 Appleway Trail Grant — Mike Stone (10 minutes) 4. Motion Consideration: Bid Award, Adams Road Resurfacing, 4th to Sprague — Steve Worley (10 minutes) 5. Admin Report: Noxious Weeds — Cary Driskell (15 minutes) 6. Admin Report: Public Restrooms — Cary Driskell (10 minutes) 7. Admin Report: Advance Agenda (5 minutes) 8. Info Only: (a) Appleway Landscaping Phase 1; (b) Dept Monthly Reports [ *estimated meeting: 70 minutes] April 29, 2014, No Meeting May 6, 2014, Study Session Format, 6:00 p.m. ACTION ITEMS 1. PUBLIC HEARING: Comprehensive Plan Amendments — Lori Barlow NON - ACTION ITEMS 2. Advance Agenda (5 minutes) 3. Info Only: (a) Stormwater Effectiveness Studies Consultant Agreement; (b) Stormwater CIP 2015 -2020 [ *estimated meeting: 125 minutes] [due Mon, April 28] ( -120 minutes) May 13, 2014, Formal Meeting Format, 6:00 p.m. [due Mon, May 5] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: Bid Award Appleway Landscaping, Phase 1 — Eric Guth (15 minutes) 3. Motion Consideration: Stormwater Effectiveness Studies Consultant Agreement — Eric Guth (15 minutes) 4. Admin Report: Comp Plan Amendments (CPA 2014) Admin Report — Lori Barlow (40 minutes) 5. Admin Report: Advance Agenda (5 minutes) [ *estimated meeting: 80 minutes] May 20, 2014, Study Session Format, 6:00 p.m. ACTION ITEMS: 1. Motion Consideration: Proceed with Comprehensive Plan Amendments — Lori Barlow NON - ACTION ITEMS: 2. Admin Report: Stormwater CIP 2015 -2020 — Eric Guth 3. Draft 2015 -2020 Six Year TIP — Steve Worley 4. Advance Agenda [due Mon, May 12] [ *estimated meeting: (20 minutes) (20 minutes) (15 minutes) (5 minutes) 60 minutes] Draft Advance Agenda 4/3/2014 1:12:41 PM Page 1 of 2 May 27, 2014, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. First Reading Proposed Ordinance, Comp Plan Amendments — Lori Barlow 3. First Reading Proposed Ordinance, Comp Plan Map — Lori Barlow 4. Admin Report: Advance Agenda 5. Info Only: Department Monthly Reports (15 minutes) (10 minutes) 3. Second Reading Proposed Ordinance, Comp Plan Amendments — Lori Barlow 4. Second Reading Proposed Ordinance, Comp Plan Map — Lori Barlow 5. Admin Report: Advance Agenda [due Mon, May 19] (5 minutes) June 3, 2014, Study Session Format, 6:00 p.m. 1. Advance Agenda [ *estimated June 10, 2014, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Proposed 2015 -2020 Six Year TIP — Steve Worley 2. Consent Agenda (claims, payroll, minutes) (5 minutes) meeting: 35 minutes] [due Mon, May 26] (5 minutes) [due Mon, June 2] (5 minutes) (15 minutes) (10 minutes) (5 minutes) [ *estimated meeting: 35 minutes] June 17, 2014: Budget Workshop, 8:30 a.m. to 3:30 p.m. Spokane Valley City Council Chambers No evening meeting June 17, 2014 June 18 -20, 2014 AWC Annual Conference, Spokane Convention Center June 24, 2014, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed Resolution Adopting 2015 -2020 Six Year TIP — Steve Worley 3. Admin Report: Advance Agenda 4. Info Only: Department Monthly Reports July 1, 2014, Study Session Format, 6:00 p.m. 1. Advance Agenda OTHER PENDING AND /OR UPCOMING ISSUES/MEETINGS: ADA Transition Plan Avista Electrical Franchise CDBG (Comm Dev Block Grants) Coal /Oil Train Environmental Impact Statement Economic Incentives Fire and Life Safety Code Future Acquisition Areas Historic Preservation Interim Marijuana Regulations expire Aug 11, 2014 Public Safety Contract, Proposed Amendment Stormwater Swales, care of Street Vacation/Connectivity Process Urban Agriculture (animals, bees, etc.) *time for public or Council comments not included [due Mon, June 9] [due Mon, June 16] (5 minutes) (15 minutes) (5 minutes) [ *estimated meeting: minutes] [due Mon, June 23] (5 minutes) Draft Advance Agenda 4/3/2014 1:12:41 PM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 8, 2014 Check all that apply: ❑ consent ❑ old business ® information ❑ admin. report Department Director Approval: El ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Adams Rd Resurfacing #0186 — 4th Ave to Sprague Ave GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: (1) Public Hearing on projects eligible for Community Development Block Grant funding, which included the Adams Rd Resurfacing Project on October 23, 2012; (2) Approval to apply for CDBG funding for the Adams Rd Resurfacing Project on October 23, 2012. BACKGROUND: In 2013, Spokane Valley received a CDBG grant covering up to $183,609 toward design and construction of improvements to Adams Rd between 4th Ave and Sprague Ave. The project will improve sidewalk ramps to comply with Americans with Disability Act requirements, install new sidewalk sections, and grind and resurface the roadway. The project was advertised through the small works roster on March 21, 2014, and bids are scheduled to be opened on April 11, 2014. After opening bids and tabulating the results, staff will present the results at the Tuesday, April 22, 2014 Council meeting for award of the contract to the lowest responsible bidder. OPTIONS: Information only. RECOMMENDED ACTION OR MOTION: Information only. BUDGET /FINANCIAL IMPACTS: The project received Federal CDBG funding of $183,609; the City's share is $29,090. STAFF CONTACT: Steve M. Worley, P.E., Senior Capital Projects Engineer, Eric Guth, P.E., Public Works Director ATTACHMENTS: