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2006, 01-03 Study Session MinutesMayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the meeting Attendance: Diana Wilhite, Mayor Rich Munson, Deputy Mayor Dick Denenny, Councilmember Mike DeVleming, Councilmember Bill Gothmann, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember MINUTES City of Spokane Valley City Council Study Session Tuesday, January 3, 2006 City Staff: Dave Mercier, City Manager Nina Regor, Deputy City Manager Mike Connelly, City Attorney Ken Thompson, Finance Director Mike Jackson, Parks & Rec Director Tom Scholtens, Building Official Neil Kersten, Public Works Director Cary Driskell, Deputy City Attorney Cal Walker, Police Chief Marina Sukup, Community Development Director Carolbelle Branch, Public Information Officer "Bing" Greg Bingaman, IT Specialist Chris Bainbridge, City Clerk 1. Election of Council Officers — Chris Bainbridge City Clerk Bainbridge explained the procedure for conducting the election of Mayor and Deputy Mayor, then called for nominations for Mayor. Councilmember Denenny nominated Diana Wilhite for Mayor. After a call for further nominations, none were offered and the nominations were closed. According to policy, since only one person was nominated, written ballots were not necessary. City Clerk Bainbridge called for the vote: In Favor of Diana Wilhite for Mayor: Unanimous. Opposed: None. Abstentions: None. Diana Wilhite was declared Mayor. City Clerk Bainbridge distributed ballots for Deputy Mayor. Mayor Wilhite opened nominations for Deputy Mayor. Councilmember Gothmann nominated Rich Munson for Deputy Mayor; Councilmember DeVleming nominated Steve Taylor for Deputy Mayor. After a call for further nominations, none were offered and the nominations were closed. After councilmembers voted on the written ballots, City Clerk Bainbridge collected and tallied the ballots and declared there were four votes for Steve Taylor and three votes for Rich Munson. Steve Taylor was declared Deputy Mayor. Specific votes were as follows: for Steve Taylor: Gary Schimmels, Steve Taylor, Dick Denenny, and Mike DeVleming; and for Rich Munson: Rich Munson, Diana Wilhite, and Bill Gothmann. 2. Council Committee Appointments — Mayor Councilmember DeVleming asked that his name replace Steve Taylor's on the GMA appointment, and Mayor Wilhite concurred. It was moved by Councilmember Munson and seconded by Councilmember Denenny, to approve the listed nominations for committee memberships, with the noted change for the GMA. During Council discussion, Councilmember DeVleming indicated he would like to be considered for inclusion on the Finance Committee, and Mayor Wilhite said she would keep that under consideration. After further brief discussion, the vote was taken by acclamation: In Favor: Mayor Wilhite, Deputy Mayor Taylor, and Councilmembers Schimmels, Denenny, Munson, and Gothmann; Opposed: Councilmember DeVleming; Abstentions: None. Motion carried. Council Study Session: 01 -03 -06 Page 1 of 3 Approved by Council: 01 -10 -06 3. Student Advisory Committee Funding Recommendation to Youth Outside Agencies — Mike DeVleming Councilmember DeVleming explained the process the Student Advisory Committee used in considering the funding allocation as noted in the background materials. It was then moved by Councilmember DeVleming and seconded by Councilmember Denenny, to accept the Student Advisory Committee's recommendation on the funding for the Big Brothers /Big Sisters. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 5. Annual Accomplishments Report — Nina Regor and Department Heads Deputy City Manager Regor began by explaining the six goals adopted by Council for 2005, and continued with the PowerPoint presentation; followed by each department director explaining their department, e.g. Finance Director Thompson, City Attorney Connelly, Public Works Director Kersten, Police Chief Walker, Parks and Recreation Director Jackson, Community Development Director Sukup, with wrap up by City Manager Regor. Councilmembers expressed their appreciation for staff's work and dedication in accomplishing so much with so few staff members. Mayor Wilhite called for a recess at 7:10 p.m. and reconvened the meeting at 7:20 p.m. 4. National Incident Management System Training (NIMS) — Cal Walker /Tom Mattern Police Chief Walker introduced Deputy Director of Operations and Plans Tom Mattern, who went through the PowerPoint presentation explaining the various aspects of becoming NIMS compliant, including implementation, staff training, expected timelines, and the lack of federal dollars for those who do not comply. 6. Legislative Issues — Rich Munson Councilmember Munson explained his packet memo and went over the items to pass and those to oppose, adding that #3 should be deleted as that option has already passed, and reiterated that these issues are the basis for discussion and not finalized. Councilmember DeVleming suggested adding two additional items: UGA, and state -wide funding for Project Access. Councilmember Munson indicated he would contact the Project access Director for further information. Regarding item #4, "Support the AWC Downtown Revitalization Program," Councilmember Munson said the State approved the program but failed to fund it. It was also mentioned that #8 is actually the Children's Universal Park, which was discussed but no movement has yet taken place. City Attorney Connelly offered assistance on changing some verbiage, such as for #1 to add a sentence concerning the granting of sanctions for failure to comply; for #1b to change "clearly states" to "specifies "; and for #1c, to add "approved by the affected jurisdiction" after the words "Capital Facilities Plan." Councilmember Munson also stated that he did not include tax increment financing because the current legislature stated they will not change the law. Mayor Wilhite invited each councilmember to review the information closely, and to send their suggestions to her by January 10; and that she will then draft a letter for all councilmember's review prior to finalizing the letter to take to Olympia January 25. 7. Advance Agenda Additions — Mayor Mayor Wilhite mentioned the upcoming additional meeting dates for comp plan deliberation, including two additional public hearings. The January 23 joint meeting with the School District was also mentioned and Mayor Wilhite said she will contact school officials in order to get any background documents to council prior to the meeting. City Manager Mercier mentioned the February 11 retreat, and it was suggested that the topics of TMDA Matters and Sewer Paveback be added to that agenda. Councilmember DeVleming asked about the status of "bus benches and franchise presentation," as well as "Fiber vs. T1 for communications." Parks and Recreation Director Jackson said staff continues to work to get the current systems running before adding anything new, and that a first priority would be Council Study Session: 01 -03 -06 Page 2 of 3 Approved by Council: 01 -10 -06 fiber between City Hall and CenterPlace. Councilmember DeVleming also asked about the committee for hot zones, and Mayor Wilhite indicated she is hopeful of having a potential list of committee members some time in January. 8. Proposed Changes to Master Fee Resolution — Information Only Item Mayor Wilhite stated that council can review the information, and the item will be brought back for discussion at the next council meeting. 9. Council Check in — Mayor No comments. 10. City Manager Comments — Dave Mercier City Manager Mercier said that professional trainers will be here for a full staff training in January concerning the numerous aspects of customer service. 1L EXECUTIVE SESSION: Potential Litigation It was moved by Councilmember Munson, seconded and unanimously passed, that Council adjourn into Executive Session concerning potential litigation for approximately 45 minutes starting at 8:30 p.m., that no action will be taken afterwards, and if the session lasts longer a member of Council will come back to the Council chambers to make a statement to extend the Executive Session. Council adjourned into Executive Session at 8:25 p.m. Mayor Wilhite declared Council out of Executive Session at 9:15 p.m. It was then moved by Councilmember DeVleming, seconded by Councilmember Denenny, and unanimously passed to adjourn. The meeting adjourned at 9:16 p.m. A 6 4 , , -*-------- K ristine Bainbridge, City Clerk V Qti W Diana Wilhite, Mayor Council Study Session: 01 -03 -06 Page 3 of 3 Approved by Council: 01 -10 -06 ;ALLOT FOR DEPUTY MAYOR .,5)(EV 1 trite Name of Your Vote for Deputy Mayor we, l ame of Councilmember Casting Vote BALLOT FOR DEPUTY MAYOR 5-tevt_ 17411or Nrite Name of Your Vote for Deputy Mayor tY or Y '4ame of Councilmember Casting Vote BA LOT FOR DEPUTY MAYOR (Ca n Write Name of Your Vote for Deputy Mayor tfikke Name of Councilmember Casting Vote BALLOT FOR DEPUTY MAYOR 7 1-6" ve � ti Write Name of Your Votor Deputy Mayor Name of Councilmember Casting BALLOT,,FOR D PUTY.MAYOR ' Write Name of Your Vote Deputy Mayor Name of Councilmember Casting Vote BALLOT FOR DEPUTY MAYOR /1454 Write Write Name of Your Vote for Deputy Mayor Name of Councilmember Casting Vote BALLOT FOR DEPUTY MAYOR Write Name of Your Vote for Deputy Mayor (.1 Name of Councilmember Casting Vote Sioliane .Valley Student Advisory Council OFFICERS Katie Osterback Council Chair University High School Victoria Berndt Vice Council Chair Central Valley High School Randee Berg Council Historian Central Valley High School COUNCIL MEMBERS Ashley Bell West Valley High School Kellie Brennan East Valley High School Jessica Cannon at Valley High School Justin Kjolseth University High School Jolean Hughes Central Valley High School Brett Viahovich University IIigh School Laura Schlcct Valley Christian Debi Gallagher Business Representative Mike DeVleming City of Spokane Valley Audra Sims City of Spokane Valley 3719 S. Union Ct. Spokane Valley, WA 99206 November 3, 2005 Spokane Valley City Council c/o Mayor Diana Wilhite 11707 E. Sprague Avenue, Ste. 120 Spokane Valley, WA 99206 Dear Mayor Wilhite: Recently, the Student Advisory Counsel heard presentations from Big Brothers/Big Sisters and the Chase Youth Commission. Our responsibil- ity was to finalize the division of funds between the two groups. After hearing the presentations, the council agreed that all of the funding should he directed toward Big Brothers/ Big Sisters. We feel this money will have a direct and lasting effect on the youth of the Spokane Valley. We appreciated having the opportunity to help influence the youth of the community. Sincerely, Katie Osterback Council Chair (tt K o> 11707 East Sprague Avenue, Ste. 120, Spokane Valley, WA 99206 509.921.1000 / SAC[,a�,spokanevalley.org