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2005, 02-15 Study Session MinutesAttendance: Councilmembers: Diana Wilhite, Mayor Rich Munson, Deputy Mayor Mike DeVleming, Councilmember Mike Flanigan, Councilmember Steve Taylor, Councilmember Gary Schimmels, Councilmember Absent: Dick Denenny, Councilmember MINUTES CITY OF SPOKANE VALLEY STUDY SESSION Tuesday, February 15, 2005, 6:00 p.m. Staff: Mike Jackson, Parks & Recreation Director Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Marina Sukup, Community Development Director Tom Scholtens, Building Official Cal Walker, Police Chief John Hohman, Senior Engineer Morgan Koudelka, Administrative Analyst Chris Bainbridge, City Clerk Mayor Wilhite called the meeting to order at 6:00 p.m., welcomed all in attendance, and explained that this is a study session and except for the first two agenda items, there would be no public comment. It was moved by Deputy Mayor Munson, seconded by Councilmember Flanigan, and unanimously agreed upon to excuse Councilmember Denenny from tonight's meeting. 1. Motion Consideration: Authorize the City Manager to Negotiate Building Space — Nina Regor It was moved by Mayor Wilhite and seconded by Deputy Mayor Munson to authorize the City Manager or designee to negotiate building space. Finance Director Thompson, speaking for absent Deputy City Manager Regor, explained that this item is being brought before Council tonight in response to council direction from last Saturday concerning the City's current building lease and needed additional space, and stated that staff has contacted the building manager to alert them that we want to discuss lease issues. It was also mentioned that lease extensions or additional lease of space would come before Council later for final approval. Mayor Wilhite invited public comment; no comments were offered. Brief discussion ensued concerning reserving the second floor conference room, and possible future need for increased vehicle space and increased storage space. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 2. Motion Consideration: Pines /Mansfield Mitigation Agreements — John Hohman a. It was moved by Deputy Mayor Munson and seconded by Mayor Wilhite that Council accept the "Mitigation Agreement, SR 27 (Pines Road) Mansfield Road Construction Project" between the City and J. Grant Person, dated February 8, 2005, in the amount of $5,159.00, and authorize the City Manager to execute said agreement. Senior Engineer Hohman briefly explained that this issue is a continuation of the February 15, 2005 motion consideration, wherein a motion was passed that the City increase its participation in the "Mitigation Agreement, SR 27 (Pines Road) Mansfield Road Construction Project" by up to $53,196, which may be reduced should Thomas Hamilton and /or J. Grant Person file with the City Clerk, their respective mitigation agreements by 4:30 p.m. Friday, February 11, 2005, the final submittal opportunity for their participation in said mitigation agreement; adding that all three of the agreements on tonight's agenda were received within the stipulated timeframe. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Study Session Minutes: 02 -15 -05 Page 1 of 4 Approved by Council: 02 -22 -05 b. It was moved by Deputy Mayor Munson and seconded by Councilmember Flanigan that Council accept the "Mitigation Agreement, SR 27 (Pines Road) Mansfield Road Construction Project" between the City and Thomas Hamilton, dated February 10, 2005 in the amount of $59,478.00, and authorize the City Manager to execute said agreement. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. c. It was moved by Deputy Mayor Munson and seconded by Councilmember Flanigan that Council accept the "Mitigation Agreement, SR 27 (Pines Road) Mansfield Road Construction Project" between the City and Thomas Hamilton, dated February 10, 2005 in the amount of $28,525.00, and authorize the City Manager to execute said agreement. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Regular Study Session Issues (No Public Comment): 3. Spokane Housing Authority Presentation — Dianne Quast, William Zeck Spokane Housing Authority Chair William Zeck and Executive Director Dianne Quast briefed Council on the "Northeast Washington Housing Solutions 2004 Annual Report to the Community," and stated that this is their 32n year of service to this community as they continue to work to make a difference in over 5,000 households throughout the five counties they serve; and stated also that due to financial constraints, they are serving 200 fewer families from just eighteen months ago; that they saw these changes coming so they went about working to modify their strategic plan; and that they are now doing business as the "Northeast Washington Housing Solutions." After reviewing the annual report, Ms. Quast and Mr. Zeck also briefed Council on other current activities, such as neighborhood revitalization specifically in the Edgecliff community through the Weed and Seed program. They ended by asking for Council's support over the next cycle of federal funds as the President's budget has cut into the CDBG funds and moved those funds to the Department of Commerce, that they will continue to see a slow downward spiral of the number of homes they can actually serve; and that they will need assistance, and advocacy to the legislators. 4. Tax Increment Financing - Jon Eliassen and Robin Toth (EDC), and Tom Reese (City of Spokane) Mr. Reese explained tax increment financing via his PowerPoint presentation; and brought council attention to the draft write -up from the Spokane Area Economic Development Council addressing tax increment financing. Concerning those exceptions to using the TIF process, Mr. Reese stated he would check to see if library districts fall into that category, and will let Council know the answer to that question. Additionally, Deputy City Attorney Driskell stated he will examine the LID process in relation to TIFs. 5. Cable Franchise Update — Morgan Koudelka Administrative Analyst Koudelka explained that the purpose of this presentation is to update Council on the franchise renewal process, and added that Mr. Al Gilson, a Spokane Valley representative on the Spokane Regional Cable Advisory Board is also in attendance and will give a presentation on the activities of the Board. Mr. Koudelka stated the history and the renewal process as shown in his PowerPoint presentation, including the need for a customer survey, focus groups, and a public hearing sometime this summer; and said that staff seeks direction in two areas: moving forward with the re- franchise process as outlined, and direction as to the extent of the use of the Cable Advisory Board, and /or consideration of creating a temporary ad hoc committee using the three board members, any councilmember, or other committee structure. It was Council consensus to instruct staff to move forward with the process as outlined. Study Session Minutes: 02 -15 -05 Page 2 of 4 Approved by Council: 02 -22 -05 Mr. Al Gilson explained that his group meets every fourth Tuesday at Spokane City Hall, and that the board is an advisory board and they would be pleased to offer council with quarterly or semi - annual updates on their functions. Mayor Wilhite stated she would like an ad hoc committee formed and have the advisory council as part of that committee; that the Council would like to see proposed cable survey questions prior to dissemination, and would like the Cable Advisory Board to report back to council at least quarterly, or when relevant issues occur. 6. Update, 2005 Contracts with Spokane County — Morgan Koudelka Administrative Analyst Koudelka explained that Spokane Valley has fifteen service agreements with Spokane County; and that many of the city services are performed by the County based on approved interlocal agreements; most of which expired at the end of 2004, but the City and County have agreed to extend the contracts under existing terms pending finalization of the revised contract provisions. He stated that the City and the County have worked to develop a model agreement to use in the renewal of these agreements for the year 2005. Mr. Koudelka went through his PowerPoint presentation and explained that no action is necessary at this point. Councilmember Flanigan stated that he would like to see some figures in terms of what our citizens get from the county for the taxes paid, as there is a perception that we are being double - billed for services. Mr. Koudelka stated that he can define what we pay in the contracts, but he is uncertain if anyone has a firm grasp on a breakdown of the regional costs. It was suggested this topic might be one to address with the County at next week's joint meeting. Mayor Wilhite called for a short recess at 7:45 p.m., and reconvened the meeting at 7:52 p.m. 7. Proposed Stormwater Ordinance — John Hohman Engineer Hohman gave the background of this issue per his accompanying PowerPoint presentation, and stated that staff seeks direction on moving forward to a first reading. Discussion followed concerning the intent of the project being for new development, and that an irrigation system could simply be a sprinkler connected to a hose (that Mr. Hohman can modify that language in the ordinance); and that it is the responsibility of the homeowner to maintain the area and not council's role to direct how specifically that should be done. In response to Mr. Schimmel's question, Mr. Hohman said for the next presentation, that he will highlight changes from what was phased in from last year; and that the mowing, irrigating language can also be modified so it will be consistent throughout the document. In addition, Mr. Hohman will clarify that page five states "calendar" days. It was Council consensus to bring this matter forward for a first reading. 8. Hazard Mitigation Plan- Marina Sukup Community Development Director Sukup gave a PowerPoint presentation on the need for a hazard mitigation plan, and what that plan means; afterwards it was Council consensus to move forward as necessary. 9. Proposed Street Vacation Ordinance Amendment - Marina Sukup Community Development Director Sukup went over the suggested amendments as shown on her Request for Council Action form; after which Council gave consensus to move forward with a fist reading. 10. Water Safety Regulations — Cary Driskell Deputy City Attorney Driskell explained the background of the previously adopted water safety regulations and that staff recommends classifying the penalty as a class three civil infraction. It was Council consensus to move forward as recommended. Study Session Minutes: 02 -15 -05 Page 3 of 4 Approved by Council: 02 -22 -05 11. Advance Agenda Additions — Mayor Wilhite There were no new proposed additions to the advance agenda. 12. Council Check in — Mike Jackson Mayor Wilhite thanked Parks and Recreation Director Jackson for taking over for Ms. Regor due to illness. Deputy Mayor Munson stressed the need for someone to attend the 3:00 p.m. meeting tomorrow if Ms. Regor could not attend. 13. Deputy Ci ty Manag Comments Deputy City Attorney Driskell gave a brief update on the UAA (Use Attainability Analysis) advising that there has been ongoing discussion between local jurisdictions and the DOE; that of the previously signed petition requesting rule making by DOE; that there are now negotiations on what, if any, jurisdictions would withdraw that petition; and that this item is scheduled for further consideration at the February 22 Council meeting, adding that there is a time limitation for withdrawing the petition of February 25, 2005. There being no further business, the meeting adjourned at 8:55 p.m. ATTEST: pristine Bainbridge, City Clerk Diana Wilhite, Mayor -t_ cuvu&Am N„ -EL Study Session Minutes: 02 -15 -05 Page 4 of 4 Approved by Council: 02 -22 -05