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2005, 09-06 Study Session MinutesAttendance: Councilmembers: Diana Wilhite, Mayor Dick Denenny, Councilmember Mike DeVleming, Councilmember Gary Schimmels, Councilmember Mike Flanigan, Councilmember Absent: Deputy Mayor Munson - Excused Councilmember Taylor — Excused MINUTES CITY OF SPOKANE VALLEY STUDY SESSION Tuesday, September 6, 2005, 6:00 p.m. Staff: Dave Mercier, City Manager Nina Regor, Deputy City Manager Mike Connelly, City Attorney Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Neil Kersten, Public Works Director Marina Sukup, Community Development Director Mike Jackson, Parks & Recreation Director Tom Scholtens, Building Official Chris Bainbridge, City Clerk Mayor Wilhite called the meeting to order at 6:00 p.m., welcomed all in attendance, and excused Deputy Mayor Munson and Councilmember Taylor from the meeting. 1. Proposed Ordinance 05 -025, Extending UR -1 Zoning — Marina Sukup After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Flanigan and seconded by Councilmember Denenny, to suspend the rules, declare an emergency, and adopt Ordinance 05 -025 effective immediately upon adoption. Community Development Director Sukup explained that the ordinance would extend the UR -1 interim zoning for an additional six months in the Ponderosa and Rotchford neighborhoods, and that such action is necessary in order to complete the workplan as reiterated in her September 6, 2005 Request for Council Action form; and that a revised workplan and Findings are also included. Ms. Sukup added that a public hearing was held before the Planning Commission on August 25, 2005, and that the Commission recommends the six -month extension. Director Sukup also mentioned that another public hearing will be scheduled for Council to give opportunity for further public comments. Mayor Wilhite invited public comments. Chuck Hafner: stated that he represents the Rotchford and Ponderosa neighborhoods, and that he supports the passage and hopes Council approves this in accord with the Planning Commission recommendations. Dick Behm, 3626 S Ridgeview: spoke of the flood plain and a recent email from FEMA consultants; that a draft should be available in six weeks, but in light of the hurricane emergency, that timing is uncertain. Council discussion included mention of the ordinance and the interim comprehensive plan, road and street connections, neighborhood development process, and a concern with granting any further extensions. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 2. Proposed Resolution 05 -019 Amending Resolution 05 -018, November Ballot Issue — Mike Connelly City Attorney Connelly explained that this revised resolution is necessary to ensure the ballot title complies with State law, and once approved, the resolution will be sent to the County auditor for inclusion on the November 8 ballot. It was moved by Councilmember Flanigan and seconded by Councilmember Denenny to approve Resolution 05 -019. Mayor Wilhite invited public comment; no Study Session Minutes: 09 -06 -05 Page 1 of 3 Approved by Council: 09 -27 -05 comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Regular Study Session Discussion Issues (No Public Comment): 3. Highlights of 2006 Budget — Department Directors Deputy City Manager Regor explained that the purpose of this agenda item is to present proposed 2006 budget information to Council explaining how the 2005 accomplishments lead to anticipated budget forecasts for 2006. After Ms. Regor gave her PowerPoint presentation, each Department Director presented the highlights of their department's proposed budget. Director Kersten clarified that the street inventory (slide 6) does not include inventory of all sidewalks and curbs. Community Development Director Sukup added that the Planning Commission has not yet integrated the shoreline master plan with the comp plan and hopes to bring that to Council early next year. Concerning Parks and Recreation, Director Jackson said he hopes to have the draft MasterPlan to Council at the September 20 meeting. Finance Director Thompson said that the general government budget includes $250,000 for the ECONorthwest study of the corridor, and there is $3,000 set aside for a helmet education plan. Councilmember Flanigan asked if there is a way to get an accounting from the County regarding what citizens pay for versus what we pay for, and Mr. Thompson said he would attempt to get such a list. 4. Master Fee Schedule Amendment, Plan Review Fees — Tom Scholtens Building Official Scholtens explained that the master fee schedule currently requires the collection of a Plan Review fee prior to performing the plan review, and the proposal is rather to collect it at the time of permit issuance. Mr. Scholtens explained the reason for the proposal change is to speed up the process by allowing all permit specialists to function as cashiers and not requiring them to calculate fees prior to determining counter completeness for commercial applications, and to eliminate the need for the applicant to write multiple checks, making the process more convenient for the customer. Mr. Scholtens suggested changing the Master Fee Schedule, C language from: "Fees are to be collected at the time of receiving the application for permit if the plans review fee is over $50.00. If less than $50.00, it may be collected at the time of permit issuance. Plans review fees are not refundable once the plan review has been started. This fee is in addition to the full basic fee. The WSBCC fee is to be collected at this time." — to "Plan Review Fees shall be collected at the time of permit issuance along with the WSBC fee." After council discussion of the proposal, it was determined further research was necessary concerning vesting laws, and once determined, this matter will be brought back for further consideration. 5. General Budget Discussion — Dave Mercier Mr. Mercier explained that this is the ongoing process in moving from the preliminary budget to the refined budget, and that tonight's packet contains several blue sheets, which should be substituted for those corresponding pages in the budget books, noting that subsequent changes will be presented on different colored paper. Mr. Mercier then gave the highlights of the more significant changes that have occurred, particularly on the blue page 46 (change in overall allocation to outside agencies to $120,000); and blue pages 63, 64 (a $110,000 reduction on that page); 68, and 72, adding that the newly submitted blue page 21 contains the stormwater management fee on the bottom of the page. Mr. Mercier also explained changes resulting from legislation concerning motor fuel tax, and discussed the various funds. Mr. Mercier mentioned that there will be several upcoming opportunities for public comment, and any future changes will be brought to council's attention. 6. Advance Agenda Additions — Mayor Wilhite Mayor Wilhite stated that the Spokane Valley Chamber of Commerce and the Economic Development Council are going to hold an economic update breakfast September 29; that the idea came up to use CenterPlace and she asked if perhaps Council would like to be a co- sponsor as a good way to showcase the building to the business community. Council discussed the issue including whether sponsoring such an event would spark others to ask Council to sponsor their events; the question of gifting of public funds; Study Session Minutes: 09 -06 -05 Page 2 of 3 Approved by Council: 09 -27 -05 and not the idea of a discount but as a co- sponsor. City Attorney Connelly stated that he would check into the various aspects connected with allowing use of the facility as a co- sponsor, and will supply council with an answer by next week. Mr. Mercier mentioned that consistent with last Tuesday's council action, a letter was conveyed to the Board of County Commissioners regarding the opportunity to negotiate a joint planning agreement in connection with the recently expanded Urban Growth Area; and that Council has the option to appeal the Board of County Commissioners' action, which would need to be determined by Tuesday in order to keep within the appeal period expiration. It was determined that issue will be added to next week's agenda for a motion consideration. In response to Councilmember Flanigan's question if we have heard from other jurisdictions about a joint appeal, Mr. Mercier said he is not aware of any particular additional feedback from any special service district, and would not have initiated such contact without prior council direction. It was Council consensus that staff initiate that conversation. 7. Council Check in — Mayor Wilhite It was suggested that Councilmembers give their suggestions to Mayor Wilhite for recommended allocations to outside agencies, keeping in mind that the information should be forwarded in time to be included in the council packet which gets distributed next Thursday. 8. City Manager Comments - Dave Mercier Mr. Mercier stated he had no comments. There being no further business, the meeting was adjourned at 7:36 p.m. ST. 4kA. hristine Bainbridge, City Clerk Study Session Minutes: 09 -06 -05 Approved by Council: 09 -27 -05 '-(,()At It_ 6.)tilvtLi Diana Wilhite, Mayor Page 3 of 3