2014, 08-26 Regular MeetingAGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL FORMAT MEETING
Tuesday, August 26, 2014 6:00 p.m.
Spokane Valley City Hall Council Chambers
11707 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER:
INVOCATION: Pastor Don Jutila, Valley Fourth Memorial Church
PLEDGE OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF AGENDA:
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:
Introduction of Deputy City Manager by City Manager Mike Jackson
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
MAYOR'S REPORT: Proclamation: Diaper Need Awareness Week
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on
this agenda as action items. (Action items include public hearings, and those items under NEW
BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When
you come to the podium, please state your name and city residence for the record and limit remarks to
three minutes.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of Claim Vouchers on Aug 26, 2014 Request for Council Action Form, Totaling $987,184.71
b. Approval of Payroll for Pay Period Ending August 15, 2014: $317,051.59
c. Approval of August 12, 2014 Regular Formal Council Meeting Minutes
NEW BUSINESS:
2. First Reading Proposed Ordinance 14-010 Amending Setbacks - Micki Harnois [public comment]
ADMINISTRATIVE REPORTS:
3. Potential Projects for Public Facilities District — Mike Stone
4. Street Maintenance Contract — Eric Guth
5. Thierman Traffic Analysis — Sean Messner
6. Goals and Priorities for Lodging Tax Advisory Committee — Mark Calhoun, Erik Lamb
7. Advance Agenda
Council Agenda 08-26-14 Formal Format Meeting Page 1 of 2
INFORMATION ONLY
8. Radio Car Club
9. Department Reports
CITY MANAGER COMMENTS
10. EXECUTIVE SESSION: [RCW 42.30.110(1)(b)] and [RCW 42.30.110(1)(g)]
Potential Real Estate Acquisition; and Review of a Public Employee
ADJOURNMENT
General Meeting Schedule (meeting schedule is always subject to change)
Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m.
The Formal meeting formats are generally held the 2"—d and 411 Tuesdays. Formal meeting have time
allocated for general public comments as well as comments after each action item.
The Study Session formats (the less formal meeting) are generally held the 1St 3rd and 5t11 Tuesdays.
Study Session formats DO NOT have time allocated for general public comments; but if action items are
included, comments are permitted after those specific action items.
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate
physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as
possible so that arrangements may be made.
Council Agenda 08-26-14 Formal Format Meeting
Page 2 of 2
Spokane
_Valley®
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
roctacmaction
City of Spokane vaCey, Washington
Diaper Weedfrwareness Week
Diaper Need, the condition of not having a sufficient supply of clean diapers to
ensure that infants and toddlers are clean, healthy and dry, can adversely affect
the health and welfare of infants, toddlers and their families; and
National surveys report that one in three mothers experience Diaper Need at
some time while their children are less than three years of age, and forty-eight
percent of families delay changing a diaper in order to extend their diaper
supply; and
The average infant or toddler requires approximately 50 diaper changes per
week over three years; and
Diapers cannot be bought with food stamps or WIC vouchers, therefore
obtaining a sufficient supply of diapers can cause economic hardship to families;
and
WHEREAS, A supply of diapers is generally an eligibility requirement for infant and toddlers
to participate in childcare programs and quality early education programs; and
WHEREAS, The people of Spokane Valley recognize that addressing Diaper Need can lead to
economic opportunity for the state's low-income families and can lead to
improved health for families and their communities; and
WHEREAS Spokane Valley is proud to be home to various community organizations such as
Inland NW Baby that recognizes the importance of diapers in helping provide
economic stability for families, and that through various channels distributes
diapers to low-income and disadvantaged families.
NOW, THEREFORE, I, Dean Grafos, Mayor of the City of Spokane Valley, on behalf of the Spokane
Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim the week of
September 9 through September 14, 2014, as
Diaper Need Awareness Week
in the City of Spokane Valley, and I encourage citizens to donate generously to diaper banks, diaper
drives, and those organizations that distribute diapers to families in need, as we work to help alleviate
Diaper Need in Spokane Valley and the community.
Dated this 9th day of September 2014.
15ean Grafos, Mayor
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 26 2014
Check all that apply:
Department Director Approval: El
consent ❑ old business ❑ new business ❑ public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST
08/07/2014
08/08/2014
0808/2014
08/13/2014
08/13/2014
08/18/2014
VOUCHER NUMBERS
33019-33049
5835-5863
33050-33104; 805140012
5864-5870
33105-33141
7, 4889-4890; 4892-4893; 33142
GRAN
TOTAL AMOUNT
$171,462.59
$2,241.00
$672,672.25
$653.00
$66,199.06
$73,956.81
D TOTAL: $987,184.71
#001- General Fund
001.011.000.511
001.013.000.513.
001.013.015.515.
001.016.000.
001.018.013.513.
001.018.014.514.
001.018.016.518.
001.032.000.
001.058.050.558.
001.058.055.558.
001.058.056.558.
001.058.057.558.
001.076.000.576.
001.076.300.576.
001.076.301.571.
001.076.302.576.
001.076.304.575.
001.076.305.571.
001.090.000.511.
001.090.000.514.
001.090.000.517.
001.090.000.518.
001.090.000.519.
001.090.000.540.
001.090.000.550.
001.090.000.560.
001.090.000.594.
001.090.000.595.
Explanation of Fund Numbers found on
City Council
City Manager
Legal
Public Safety
Deputy City Manager
Finance
Human Resources
Public Works
Comm. Develop.- Administration
Comm. Develop.— Develop.Eng.
Community Develop.- Planning
Community Develop.- Building
Parks & Rec—Administration
Parks & Rec-Maintenance
Parks & Rec-Recreation
Parks & Rec- Aquatics
Parks & Rec- Senior Center
Parks & Rec-CenterPlace
General Gov't- Council related
General Gov't -Finance related
General Gov't -Employee supply
General Gov't- Centralized Services
General Gov't -Other Services
General Gov't -Transportation
General Gov't -Natural & Economic
General Gov't -Social Services
General Gov't -Capital Outlay
General Gov't -Pavement Preservation
Voucher Lists
Other Funds
101 — Street Fund
103 — Paths & Trails
105 — Hotel/Motel Tax
120 — CenterPlace Operating Reserve
121 — Service Level Stabilization Reserve
122 — Winter Weather Reserve
123 — Civic Facilities Replacement
204 — Debt Service
301 — Capital Projects (15`'/4% REET)
302 — Special Capital Proj (2nd 'A% REET)
303 — Street Capital Projects
304 — Mirabeau Point Project
307 — Capital Grants
309 — Parks Capital Grants
310 — Civic Bldg Capital Projects
311 — Pavement Preservation
312 —Capital Reserve
402 — Stormwater Management
403 — Aquifer Protection Area
501 — Equipment Rental & Replacement
502 — Risk Management
RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as
part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: Voucher Lists
vchlist
08/07/2014 11:36:19AM
Voucher List
Spokane Valley
Page: 1
Bonk code: apbank
Voucher
Date Vendor
Invoice
33019 8/7/20 14 000921 ATO Z RENTAL & SALES INC
33020
8/7/2014 001081 ALSCO
33021 8/7/2014 000918 BLUE RIBBON LINEN SUPPLY INC
33022 8/7/2014 003300 CAPITAL ONE COMMERCIAL
33023 8f7/2014 001169 CITY OF SPOKANE VALLEY
171676-1
LSP01494844
9559117
9561080
9563069
S0086362
S0086844
S0086875
S0086977
July 2014
August 2014
33024 8/7Y2014 000328 CONSOLIDATED IRRIGATION #19 July 2014
July 2014
33025 8/7/2014 00079RECYCLING INC
33026 8/7/2014 000246 EAST SPOKANE WATER DIST#1
33027 8/7/2014 002308 FINKE, MELISSA
33028 8/7/2014 000011 GREATER SPOKANE VALLEY
33837
July 2014
July 2014
August 2014
24376
Fund/Dept
Amount
001.076305575 NAPKIN RENTAL FOR CP
001l16.000521
001.016.000.521
001.076.305.575
001.076305.575
001.078.305.575
001.076.305.575
001D76.305.575
001.076.305.575
001.076.305.575
Tota :
FLOOR MATS SERVICE AT PRECIN
FLOOR MATS SERVICE AT PRECIN
Total :
LINEN SERVICE AND
LINEN SERVICE AND
LINEN SERVICE AND
LINEN SERVICE AND
LINEN SERVICE AND
LINEN SERVICE AND
LINEN SERVICE AND
SUPPLY ATC
SUPPLY ATC
SUPPLY AT C
SUPPLY ATC
SUPPLY ATC
SUPPLY ATC
SUPPLY ATC
Total :
001.076.301.571 SUPPLIES: REC PROGRAM, GENEI
Total :
001.000000.369 PERMIT CENTER CASH DRAWER
Total :
101.042.000542 UTILITIES: PW
001.076.305.575 UTILITIES; PARKS
00.076.305.575
001.076.300.576
101.042.000.542
001.076.301.571
Total:
RECYCLING COLLECTION: CP
Total :
WATER CHARGES FOR EDGECLIF
WATER CHARGES: PW
INSTRUCTOR PAYMENT
Total:
Total:
104.35
104.35
20.70
20.39
41.09
142.57
45.82
213.44
113.44
26.93
72.19
168.76
783.15
322.74
322.74
100.00
100.00
417.76
769.94
1,187.70
35.00
35.00
1,381.76
616.84
1,998.60
850.20
850.20
001.076.305.575 BASIC BUSINESS LEVEL ANNUAL [ 450.00
Page: 1
vchlist
08/07/2014 11: 36:19AM
Voucher List
Spokane Valley
Page: 2
Bank code : apbank
Voucher Date Vendor Invoice
33028 8/7/2014 000011 000011 GREATER SPOKANE VALLEY (Continued)
33029 8/7/2014 000741 HONEY BUCKETS 1-962709
1-963687
1-967182
1-980052
33030 8/7/2014 000388 IRVIN WATER DIST. #6
33031 8/7/2014 001635 ISS FACILITY EVENT SERVICES
33032
33033
33034
33035
33036
8/7/2014 000265 JACKSON, MIKE
8/7/2014 000252 LOWE'S BUSINESS ACCOUNT
8/7/2014 001684 MARKETING SOLUTIONS NW
July 2014
765783
767411
Expenses
July 2014
CP M-7-25-2014
8/7/2014 000193 NORTHWEST CHRISTIAN SCHOOL INC August 2014
8/7/2014 001860 PLATT ELECTIRCAL SUPPLY
33037 8/7/2014 000119 PLESE PRINTING & MARKETING
33038 8/7/2014 000191 RIVERFRONT PARK, GROUP SALES
33039 8/7/2014 000415 ROSAUERS FOOD & DRUG CENTER
E039910
E738569
1330055662
15489
01-147518
Fund/Dept
001.076.301.571
001.076.300.576
001.076.300.576
001.076.301.571
001.076.300.576
001.076.305.575
001.076.305.575
001.013.000.513
001.076.305.575
001.076.305.575
001.090.000.518
001.076.305.575
001.076.305.575
001.076.302.576
001.076.301.571
001.076.301.571
Description/Account
Amount
Total :
HONEY BUCKET RENTAL: PARKS
HONEY BUCKET RENTAL: PARKS
HONEY BUCKET: PARKS
HONEY BUCKET RENTAL: PARKS
Total :
UTILITIES: PARKS
Total :
EVENT SERVICES AT CENTERPLA(
JULY 2014 MONTHLY CLEANING Al
Total :
EXPENSE REIMBURSEMENT
Total :
OPERATING SUPPLIES: CP AND PF
Total :
MEDIA AND PURCHASES EXPENSE
Total :
CITY HALL RENT
Total :
SUPPLIES FOR CENTERPLACE
SUPPLIES FOR CENTERPLACE
Total :
SWIMMING LESSON REGISTRATIC
Total :
SUMMER DAY CAMP FIELD TRIP 7/
Total :
450.00
69.00
158.00
158.00
69.00
454.00
166.00
166.00
31.61
7,136.00
7,167.61
323.04
323.04
262.85
262.85
3,766.90
3,766.90
34,000.00
34,000.00
200.76
73.43
274.19
474.10
474.10
704.00
704.00
SUPPLIES FOR REC PROGRAMS 42.30
Page: 2
vchlist
08/07/2014 11:36:19AM
Voucher List
Spokane Valley
Page: 3
Bank code : apbank
Voucher
Date Vendor
Invoice
33039 8/7/2014 000415 ROSAUERS FOOD & DRUG CENTER
(Continued)
01-153461
598152
697256
33040 8/7/2014 000709 SENSKE LAWN & TREE CARE INC. 5677466
33041 8/7/2014 000324 SPOKANE CO WATER DIST #3 July 2014
July 2014
July 2014
33042
33043
33044
33045
33046
8/7/2014 000451 SPOKANE REG SPORTS COMMISSION July 2014
8/7/2014 000731
8/7/2014 003532
8/7/2014 001444
SPOKANE RESTAURANT EQUIP INC 54192
STERICYCLE COMMUNICATION, SOLUTI 140711173101
UNITED LABORATORIES INV089893
8/7/2014 000295 VALLEYFEST
33047 8/7/2014 000167 VERA WATER & POWER
2014
2014
August 2014
July 2014
33048 8/7/2014 000038 WASTE MANAGEMENT OF SPOKANE 2233934-2681-0
2233935-2681-7
Fund/Dept
001.076.301.571
001.076.301.571
001.076.301.571
001.076.300.576
101.042.000.542
001.076.300.576
001.076.300.576
105.000.000.557
001.076.305.575
001.076.305.575
001.076.305.575
001.090.000.550
001.090.000.550
Description/Account
Amount
SUPPLIES FOR SUMMER DAY CAN
SUPPLIES FOR SUMMER DAY CAN
SUPPLIES FOR REC PROGRAMS
Total :
CONTRACT MAINT: PARKS JULY 2(
Total :
WATER CHARGES: PW
WATER CHARGES FOR PARK ROA
WATER CHARGES: PARKS
Total :
2ND QTR 2014 LODGING TAX GRAI
Total :
SUPPLIES FOR CENTERPLACE
Total :
ANSWERING SERVICE FOR CP: SE
Total :
SUPPLIES FOR CENTERPLACE
Total :
2014 ECO DEV GRANT REIMBURSI
2014 ECO DEV GRANT REIMBURSI
Total :
101.042.000.542 UTILITIES: AUGUST 2014
101.042.000.542 UTILITIES: JULY 2014
001.076.305.575
001.016.000.521
Total :
WASTE MANAGEMENT: CENTERPI
WASTE MGMT: PRECINCT
Total :
104.67
2.50
3.24
152.71
58,057.77
58,057.77
633.95
466.15
70.82
1,170.92
45,950.00
45,950.00
118.48
118.48
31.62
31.62
583.74
583.74
1,378.60
965.11
2,343.71
4,850.33
3,587.24
8,437.57
752.78
286.27
1,039.05
Page: 3
vchlist
08/07/2014 11:36:19AM
Voucher List Page: 4
Spokane Valley
Bank code : apbank
Voucher Date Vendor
Invoice
33049 8/7/2014 000487 YMCA OF THE INLAND NW
31 Vouchers for bank code : apbank
31 Vouchers in this report
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
July 2014
Fund/Dept Description/Account
Amount
001.076.301.571 INSTRUCTOR PAYMENT 111.50
Total : 111.50
Bank total : 171,462.59
Total vouchers : 171,462.59
Page: 4
vchlist
08/08/2014 1:28:52PM
Voucher List
Spokane Valley
Page:
Bank code : pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
5835 8/8/2014 003867 ALLEN, RAY PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT FOR TERRACE 52.00
Total : 52.00
5836 8/8/2014 003864 BIANCHI, ELIZABETH PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT MIRABEAU ME) 52.00
Total : 52.00
5837 8/8/2014 003865 BLAKESLEY, PATTY PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT MIRABEAU ME/ 52.00
Total : 52.00
5838 8/8/2014 003851 BLEDSOE, CHRISTA PARKS REFUND 001.237.10.99 DAMAGE DEPIST SMALL DINNING 52.00
Total : 52.00
5839 8/8/2014 003863 BOARD, REBECCA PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT EDGECLIFF PAI 52.00
Total : 52.00
5840 8/8/2014 003873 BONDARENKO, ANDREY PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT FOR GREAT RC 89.00
Total : 89.00
5841 8/8/2014 003856 BROWN, JAIME PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT GREENACERS 52.00
Total : 52.00
5842 8/8/2014 003862 CAROSELLA, PAUL PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT FOR EDGECLIF 52.00
Total : 52.00
5843 8/8/2014 003875 COOK, EXIE PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT FOR FIRESIDE 210.00
Total : 210.00
5844 8/8/2014 003857 DUNHAM, JEFF PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT FOR VALLEY M 52.00
Total : 52.00
5845 8/8/2014 002107 EDMO DISTRIBUTORS INC PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT FOR MIRABEAL 52.00
Total : 52.00
5846 8/8/2014 003852 GILLETTE, LYNN PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT FOR GREENAC 52.00
Total : 52.00
5847 8/8/2014 003850 GREASER, SHANA PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT ROOM 109 52.00
Page: ..
vchlist
08/08/2014 1:28:52PM
Voucher List
Spokane Valley
Page:
Bank code : pk-ref
Voucher
Date Vendor
Invoice
5847 8/8/2014 003850 003850 GREASER, SHANA
5848 8/8/2014 003855 HEATON, KRISTI
5849 8/8/2014 003858 HOMBEL, CHARLENE
5850 8/8/2014 003868 KEMBLE, JO
5851 8/8/2014 003870 KINNEY, SHANNON
5852 8/8/2014 003866 LLEWELLYN, STEVE
5853 8/8/2014 003849 LONG, TIFFANY
(Continued)
PARKS REFUND
PARKS REFUND
PARKS REFUND
PARKS REFUND
PARKS REFUND
PARKS REFUND
5854 8/8/2014 003117 MEALS ON WHEELS, HOLLY CHILINSKI PARKS REFUND
5855 8/8/2014 003871 MOOS, SAMANTHA
5856 8/8/2014 002480 NEW LIFE CHURCH
5857 8/8/2014 003824 PAY TRACE
5858 8/8/2014 003853 SIDWELL, TASHA
5859 8/8/2014 003872 STOUT, JEN
5860 8/8/2014 003874 TATE, HALLI
PARKS REFUND
PARKS REFUND
PARKS REFUND
PARKS REFUND
PARKS REFUND
PARKS REFUND
Fund/Dept
Description/Account
Amount
Total :
001.237.10.99 REFUND SUMMER CAMP
001.237.10.99 DAMAGE DEPOSIT FOR GREENAC
Total :
001.237.10.99 DAMAGE DEPOSIT FOR VALLEY M
Total :
001.237.10.99 DAMAGE DEPOSIT FOR TERRACE
Total :
001.237.10.99 DAMAGE DEPOSIT FOR MIRABEAI
Total :
001.237.10.99 CANCELLATION VALLEY MISSION I
Total :
001.237.10.99 DAMAGE DEPOSIT FOR VALLEY M
Total :
001.237.10.99 DAMAGE DEPOSIT FOR GREENAC
Total :
001.237.10.99 DAMAGE DEPOSIT FOR VALLEY M
Total :
001.237.10.99 DAMAGE DEPOSIT FOR ROOM 212
Total :
001.237.10.99 CANCELED CHEER CAMP
001.237.10.99 DAMAGE DEPOSIT GREENACRES
Total :
001.237.10.99 DAMAGE DEPOSIT FOR FIRESIDE
Total :
Total :
52.00
420.00
420.00
52.00
52.00
52.00
52.00
52.00
52.00
52.00
52.00
136.00
136.00
52.00
52.00
52.00
52.00
52.00
52.00
52.00
52.00
75.00
75.00
52.00
52.00
52.00
Page:
vchlist
08/08/2014 1:28:52PM
Voucher List
Spokane Valley
Page:
Bank code : pk-ref
Voucher
Date Vendor
Invoice
5860 8/8/2014 003874 003874 TATE, HALLI
5861 8/8/2014 003869 VALLEY POINT @ PINES CHURCH
5862 8/8/2014 003861 WILHELM, DARLENE
5863 8/8/2014 003854 ZHANG, SUMEI
29 Vouchers for bank code : pk-ref
29 Vouchers in this report
1, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
1 am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
(Continued)
PARKS REFUND
PARKS REFUND
PARKS REFUND
Fund/Dept
Description/Account
Amount
Total :
001.237.10.99 DAMAGE DEPOSIT TERRACE VIE'
Total :
001.237.10.99 DAMAGE DEPOSIT FOR GREENAC
Total :
001.237.10.99 REFUND SUMMER CAMP
52.00
52.00
52.00
52.00
52.00
115.00
Total : 115.00
Bank total : 2,241.00
Total vouchers : 2,241.00
Page:
vchlist
08/08/2014 2:52:52PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
33050 8/8/2014 000648 ABADAN, REPROGRAPHICS & IMAGING 35344
Fund/Dept Description/Account
Amount
311.000.187.595 BOUND SPECIFICATIONS
35619 303.000.196.595 SPECIFICATIONS
33051 8/8/2014 002988 ACE LANDSCAPING 5047
33052 8/8/2014 000197 AIRFACTZ 85446
33053 8/8/2014 003078 ALLWEST TESTING & ENGINEERING 73525
74403
33054 8/8/2014 001081 ALSCO
33055 8/8/2014 000234 ARLT, SHANE
33056 8/8/2014 003588 BATES, BILL
33057 8/8/2014 003860 BILOUS, PAVLO
33058 8/8/2014 000173 BINGAMAN, GREG
33059 8/8/2014 000904 BRANCH, CAROLBELLE
33060 8/8/2014 000796 BUDINGER & ASSOCIATES INC
LSPO1502939
3RD QTR 2014
3RD QTR 2014
EXPENSE
EXPENSE
EXPENSE
JULY 2014
JUNE 2014
3RD QTR 2014
3RD QTR 2014
M14075-2
101.042.000.542
001.018.016.518
303.303.155.594
311.000.186.595
001.058.057.558
101.042.000.542
001.011.000.511
001.011.000.511
001.011.000.511
001.018.013.513
001.018.016.518
001.018.016.518
001.018.014.518
001.018.013.513
311.000.179.595
Total :
2014 LANDSCAPING RIGHT OF WA
Total :
CRIMINAL REPORTS NEW HIRES
Total :
0155 - MATERIALS TESTING (PARK
0186 ADAMS RD RESURFACING M,
Total :
MAT SERVICE PERMIT CENTER
Total :
3RD QTR 2014 CELL PHONE ALLO1
Total :
3RD QTR 2014 CELL PHONE ALLO1
EXPENSE REIMBURSEMENT
EXPENSE REIMBURSEMENT
Total :
EXPENSE REIMBURSEMENT
DATA PHONE ALLOWANCE INTERP
DATA PHONE ALLOWANCE
Total :
3RD QTR 2014 CELL PHONE ALLO\
Total :
3RD QTR 2014 CELL PHONE ALLO1
Total :
723.42
243.27
966.69
9,211.41
9,211.41
20.00
20.00
527.45
2,433.30
2,960.75
41.20
41.20
135.00
135.00
135.00
32.48
6.72
174.20
74.48
45.00
12.00
131.48
135.00
135.00
135.00
135.00
0179 - MATERIALS TESTING SERVI 4,693.69
Page:
vchlist
08/08/2014 2:52:52PM
Voucher List Page:
Spokane Valley
Bank code : apbank
Voucher
Date Vendor
Invoice
33060 8/8/2014 000796 000796 BUDINGER & ASSOCIATES INC (Continued)
33061 8/8/2014 000101 CDW-G NK37755
33062 8/8/2014 003589 CHARLO, KAO
33063 8/8/2014 003221 CITY OF SPOKANE VALLEY
33064 8/8/2014 001888 COMCAST
33065 8/8/2014 000508 CONOCOPHILLIPS FLEET
33066 8/8/2014 003225 DAILY JOURNAL, OF COMMERCE
33067 8/8/2014 003225 DAILY JOURNAL, OF COMMERCE
33068 8/8/2014 002604 DELL FINANCIAL SERVICES LLC
33069 8/8/2014 000365 DEPT OF LICENSING
33070 8/8/2014 000409 DEPT OF REVENUE
33071 8/8/2014 000734 DEPT OF TRANSPORTATION
33072 8/8/2014 000734 DEPT OF TRANSPORTATION
45103.0405
Fund/Dept
Description/Account
Amount
001.090.000.518 HARDWARE IT
Total : 4,693.69
Total :
303.303.156.595 RELOCATION ASSITANCE VOUCHE
Total :
APLE TRAIL PH2A 1076 309.000.176.595 GRADING PERMIT FEE
AUGUST 2014
37654820
3290033
741676901
77449928
LIC C01426
3213-2014-QTR2
RE 46 JG6362 L013
RE 46 JG6418 L002
RE-313-ATB40714140
RE-313-ATB40714142
001.090.000.518
001.018.014.514
303.303.155.595
303.303.155.595
001.090.000.548
101.042.000.542
001.090.000.518
303.303.155.595
001.032.000.543
303.303.155.595
303.303.156.595
Total :
HIGH SPEED INTERNET CITY HALL
Total :
JULY 2014: FLEET FUEL BILL
ADVERTISING FOR BID
ADVERTISING FOR BID
902.94
902.94
18,354.00
18,354.00
283.00
283.00
119.77
119.77
3,599.74
Total : 3,599.74
Total :
Total :
COMPUTER LEASE 001-8922117-0(
Total :
LICENSING AND FEES 2014 FORD
Total :
MLS CREDIT CARD FEES Q2 2014
Total :
PROJECT COST FOR JUNE 2014
REAL ESTATE TRAINING
Total :
SULLIVAN RD W BRIDGE REPLACE
MANSFIELD AVE CONNECTION
448.40
448.40
362.70
362.70
1,006.63
1,006.63
47.75
47.75
411.72
411.72
14,870.86
319.79
15,190.65
48.58
81.24
Page:
vchlist
08/08/2014 2:52:52PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
33072 8/8/2014 000734 DEPT OF TRANSPORTATION
33073 8/8/2014 003682 EPIC LAND SOLUTIONS INC
33074 8/8/2014 001557 EWU
33075 8/8/2014 001447 FREE PRESS PUBLISHING INC
33076 8/8/2014 002235 GRAFOS, DEAN
33077 8/8/2014 003177 GUTH, ERIC
33078 8/8/2014 002682 HAFNER, CHARLES
33079 8/8/2014 001723 HEDEEN & CADITZ PLLC
33080 8/8/2014 003297 HIGGINS, LEWIS ROD
33081 8/8/2014 001728 HP FINANCIAL SERVICES CO
33082 8/8/2014 000265 JACKSON, MIKE
Fund/Dept
(Continued)
RE-313-ATB40714165 311.000.187.595
0614-0464 303.303.166.595
501404-230263-13111 001.090.000.550
42188
42324
42326
42327
42329
3RD QTR 2014
EXPENSE
EXPENSE
3RD QTR 2014
3RD QTR 2014
7675
3RD QTR 2014
600424208
3RD QTR 2014
303.303.155.595
001.013.000.513
001.058.056.558
001.013.000.513
001.058.056.558
001.011.000.511
001.011.000.511
001.011.000.511
001.032.000.543
001.011.000.511
303.303.155.595
001.011.000.511
001.090.000.548
001.013.000.513
Description/Account
Amount
ARGONNE RD & SPRAGUE AVE ST
Total :
0166 - PINES RD & GRACE AVE INT
Total :
2014-2015 SELECT SPOKANE
Total :
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
3RD QTR 2014 CELL PHONE ALLO1
EXPENSE REIMBURSEMENT
EXPENSE REIMBURSEMENT
Total :
3RD QTR 2014 CELL PHONE ALLOT
Total :
3RD QTR 2014 CELL PHONE ALLO\
Total :
PROFESSIONAL SERVICES
59.40
189.22
1,080.11
1,080.11
9,139.04
9,139.04
174.40
28.80
90.95
56.10
92.65
442.90
135.00
12.41
29.68
177.09
135.00
135.00
135.00
135.00
6,077.50
Total : 6,077.50
3RD QTR 2014 CELL PHONE ALLO1
Total :
SCHEDULE 572D81 DD: 7/7-8/6/14
Total :
135.00
135.00
550.02
550.02
3RD QTR 2014 CELL PHONE ALL()) 135.00
Page:
vchlist
08/08/2014 2:52:52PM
Voucher List
Spokane Valley
Page: //-4--
Bank
- _
Bank code : apbank
Voucher
Date Vendor
Invoice
33082 8/8/2014 000265 JACKSON, MIKE
33083 8/8/2014 000012 JOURNAL OF BUSINESS INC.
33084 8/8/2014 003613 LEGACY FORD
33085 8/8/2014 003859 LUND, DAVID
(Continued)
AUGUST 2014
INV002914502
146541
EXPENSE
JULY 2014
JUNE 2014
33086 8/8/2014 000239 NORTHWEST BUSINESS STAMP INC. 92750
33087 8/8/2014 000652 OFFICE DEPOT INC.
33088 8/8/2014 003587 PACE, ED
33089 8/8/2014 000019 PURRFECT LOGOS INC.
33090 8/8/2014 000675 RAMAX PRINTING & AWARDS INC
33091 8/8/2014 000031 ROYAL BUSINESS SYSTEMS
721415008001
724366377001
3RD QTR 2014
40186
25875
CM1837
CM1838
IN12439
IN12440
IN12519
Fund/Dept
001.013.000.513
303.303.155.595
501.000.000.594
001.018.013.513
001.018.016.518
001.018.016.518
001.018.016.518
001.018.014.514
001.018.013.513
001.011.000.511
001.058.057.558
001.058.057.558
001.090.000.594
001.090.000.594
001.090.000.594
001.090.000.594
001.090.000.594
Description/Account
Amount
MONTHLY AUTO ALLOWANCE
Total :
ADVERTIISNG FOR BID
Total :
2014 FORD F-150 4WD EXTENDED
Total :
EXPENSE REIMBURSMENT
DATA CELL ALLOWANCE INTERNS
DATA CELL ALLOWANCE
SLOTTED NAME BADGE
SUPPLIES: FINANCE
SUPPLIES: WEST WING
Total :
Total :
Total :
3RD QTR 2014 CELL PHONE ALLO\
Total :
CITY VEHICLE LOGOS
NAME PLATE
Total :
Total :
COPIER FOR WEST WING
COPIER FOR PERMIT CENTER
COPIER FOR PERMIT CENTER
COPIER FOR WEST WING
FAX SYSTEM UPGRADE
Total :
300.00
435.00
360.00
360.00
25,848.80
25,848.80
143.36
45.00
12.00
200.36
16.85
16.85
83.62
11.44
95.06
135.00
135.00
136.96
136.96
21.74
21.74
-619.05
-619.05
10,260.19
10,260.19
1,506.58
20,788.86
Page:
vchlist
08/08/2014 2:52:52PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
33092 8/8/2014 003619 S & L UNDERGROUND INC
33093 8/8/2014 000001 SPOKANE CO TREASURER
PAY APP 5
42000054
DUI CFDA#20.601
33094 8/8/2014 000862 SPOKANE ROCK PRODUCTS INC. PAY APP 1
33095 8/8/2014 000391 SPOKANE VALLEY FIRE DIST. #1 2ND QTR 2014
33096 8/8/2014 000093 SPOKESMAN -REVIEW 396792
399450
33097 8/8/2014 000854 SPW LANDSCAPE ARCHITECTS
33098 8/8/2014 000335 TIRE-RAMA
33099 8/8/2014 002597 TWISTED PAIR ENTERPRISES LLC
33100 8/8/2014 000824 UNIVERSITY OF FLORIDA
33101 8/8/2014 000087 VERIZON WIRELESS
33102 8/8/2014 002960 WICK, BEN
1419.07
1488.02
8080029922
8080030208
8080030209
8080030234
7312014
E85809
9728980593
3RD QTR 2014
Fund/Dept
403.000.173.594
001.016.000.554
001.016.000.521
311.000.186.595
001.229.45.00
001.011.000.511
001.018.013.513
303.000.185.595
303.303.156.595
001.058.057.558
001.058.057.558
001.058.057.558
001.058.057.558
001.011.000.511
101.042.000.594
101.042.000.542
001.011.000.511
Description/Account
Amount
CONSTRUCTION OF DECANT FACI
Total :
AUGUST 2014 ANIMAL CONTROL
TARGET ZERO TEAM JUNE 2014
Total :
0186 - ADAMS ROAD RESURFACIN
Total :
2ND QTR 2014 FIRE FEES
Total :
ADVERTISING ACCOUNT 42365
ADVERTISING FOR ACCOUNT 800'
Total :
0185 - LANDSCAPE ARCHITECT
MANSFIELD CONNECTION PROJE(
Total :
32809D: SERVICE
32809D: SERVICE
40208D: SERVICE
53666D: SERVICE
Total :
BROADCASTING COUNCIL MTGS J
Total :
HIGHWAY COMPACITY SOFTWARE
Total :
JULY 2014 WIRELESS DATA CARD:
Total :
3RD QTR 2014 CELL PHONE ALLOT
104,377.03
104,377.03
20,173.42
2,710.58
22,884.00
209,388.16
209,388.16
26,268.00
26,268.00
2,433.92
599.81
3,033.73
6,500.00
287.50
6,787.50
263.87
65.22
65.22
18.70
413.01
1,282.00
1,282.00
400.00
400.00
440.11
440.11
135.00
Page:
vchlist
08/08/2014 2:52:52PM
Voucher List Page: j
Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
33102 8/8/2014 002960 002960 WICK, BEN (Continued) Total : 135.00
33103 8/8/2014 002839 WIND WIRELESS INC. 86427 101.042.000.542 WIRELESS PHONE/INTERNET FOR 84.95
Total : 84.95
33104 8/8/2014 002651 WOODARD, ARNE 3RD QTR 2014 001.011.000.511 3RD QTR 2014 CELL PHONE ALLO1 135.00
Total : 135.00
805140012 8/5/2014 000001 SPOKANE CO TREASURER JULY 2014 001.016.000.512 SPOKANE COUNTY SERVICES 171,612.53
Total : 171,612.53
56 Vouchers for bank code : apbank Bank total : 672,672.25
56 Vouchers in this report Total vouchers : 672,672.25
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
1 am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page:
vchlist
08/13/2014 2:34:33PM
Voucher List
Spokane Valley
Page:
Bank code : pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
5864 8/13/2014 000059 DEVLEMING, MICHAEL PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT VALLEY MISSIC 52.00
Total : 52.00
5865 8/13/2014 003850 GREASER, SHANA PARKS REFUND 001.237.10.99 RENTAL REFUND ROOM 109 75.00
Total : 75.00
5866 8/13/2014 003878 LAYWELL, KARI PARKS REFUND 001.237.10.99 REFUND SUMMER CAMP 60.00
Total : 60.00
5867 8/13/2014 003880 MEDJO, KERI PARKS REFUND 001.237.10.99 REFUND SUMMER CAMP 184.00
Total : 184.00
5868 8/13/2014 003879 NEWTON, CORY PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT FOR ROOM 10€ 94.00
Total : 94.00
5869 8/13/2014 002097 SPOKANE VALLEY QUILTERS GUILD PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT VALLEY MISSIC 52.00
Total : 52.00
5870 8/13/2014 003071 TOP GOLD REALTY PARKS REFUND 001.237.10.99 CANCELATION FOR VALLEY MISSI1 136.00
Total : 136.00
7 Vouchers for bank code : pk-ref Bank total : 653.00
7 Vouchers in this report
Total vouchers : 653.00
Page:
vchlist
08/13/2014 3:27:15PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
33105 8/13/2014 000160 ALLIED ENVELOPE SPOKANE 152203
33106 8/13/2014 003377 AMERICAN FLOOR MATS 355742
33107 8/13/2014 000918 BLUE RIBBON LINEN SUPPLY INC 9565079
33108 8/13/2014 002572 CINTAS CORPORATION 606825207
606826143
606826323
606827432
606828561
606828629
606829684
33109 8/13/2014 000571 CODE PUBLISHING COMPANY
33110 8/13/2014 001157 COUNTRY HOMES POWER EQUIP
33111 8/13/2014 002604 DELL FINANCIAL SERVICES LLC
33112 8/13/2014 001194 DEPT OF ECOLOGY
33113 8/13/2014 002134 FIRST AMERICAN TITLE
33114 8/13/2014 001447 FREE PRESS PUBLISHING INC
47350
112076
77450698
2015-WAR046507
861-425942200
Fund/Dept Description/Account
001.018.014.514
001.090.000.519
001.076.305.575
101.000.000.542
101.042.000.543
101.000.000.542
101.000.000.542
101.000.000.542
101.042.000.543
101.000.000.542
001.013.000.513
Amount
PAYROLL ENVELOPES
Total :
FLOOR MATS PERMIT CENTER
Total :
LINEN SERVICE AND SUPPLY AT C
Total :
SUPPLIES PW ACCOUNT 02356
SERVICE PW ACCOUNT 02384
SUPPLIES PW ACCOUNT 02356
SUPPLIES PW ACCOUNT 02356
SUPPLIES PW ACCOUNT 02356
SERVICE PW ACCOUNT 02384
SUPPLIES PW ACCOUNT 02356
Total :
MUNICIPAL CODE UPDATES
101.042.000.542 SUPPLIES: PW
001.090.000.548
402.402.000.531
001.013.015.515
Total :
Total :
COMPUTER LEASE 001-8922117-0(
Total :
STORMWATER PERMIT FEE WARO
Total :
PLAT CERTIFICATE
120592 001.018.013.513 HOT TOPIC ADVERTISING
42187 303.000.185.595 LEGAL PUBLICATION
Total :
Total :
252.05
252.05
429.47
429.47
79.38
79.38
86.96
178.33
86.96
86.96
104.73
207.73
92.73
844.40
443.48
443.48
128.74
128.74
1,087.48
1,087.48
14,091.00
14,091.00
271.75
271.75
351.54
129.60
481.14
Page:
vchlist
08/13/2014 3:27:15PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
33115 8/13/2014 001253 GORDON THOMAS HONEYWELL
33116 8/13/2014 000002 H & H BUSINESS SYSTEMS INC.
33117 8/13/2014 003877 HATCH, CALEB
33118 8/13/2014 001723 HEDEEN & CADITZ PLLC
33119 8/13/2014 002520 HUSKY INTERNATIONAL TRUCKS
JULY14 1148
Fund/Dept
001.011.000.511
Description/Account
Amount
LOBBYIST SERVICES- FEDERAL
Total :
275793 001.058.050.558 JULY 2014 COPIER COSTS
275794 001.058.050.558 JULY 2014 COPIER COSTS
275896 001.058.057.558 JULY 2014 COPIER COSTS
275897 001.058.057.558 JULY 2014 COPIER COSTS
276211 001.018.014.514 JULY 2014 COPIER COSTS
276212 001.018.014.514 JULY 2014 COPIER COSTS
276213 001.013.000.513 JULY 2014 COPIER COSTS
276214 001.013.000.513 JULY 2014 COPIER COSTS
276219 001.032.000.543 JULY 2014 COPIER COSTS
276220 001.032.000.543 JULY 2014 COPIER COSTS
276221 001.013.015.515 JULY 2014 COPIER COSTS
276222 001.013.015.515 JULY 2014 COPIER COSTS
276230 001.058.050.558 JULY 2014 COPIER COSTS
276231 001.058.050.558 JULY 2014 COPIER COSTS
276238 001.018.016.518 JULY 2014 COPIER COSTS
276239 001.018.016.518 JULY 2014 COPIER COSTS
276298 001.076.000.576 JULY 2014 COPIER COSTS
276299 001.076.000.576 JULY 2014 COPIER COSTS
276323 001.058.057.558 JULY 2014 COPIER COSTS
EXPENSE
7697
106423
106426
106549
CM101273
CMI 03933
CM105051
CMI05888
001.013.015.515
001.013.015.515
101.000.000.542
101.000.000.542
101.000.000.542
101.000.000.542
101.000.000.542
101.000.000.542
101.000.000.542
Total :
EXPENSE REIMBURSEMENT
Total :
PROFESSIONAL SERVICES
7,000.00
7,000.00
86.84
46.89
4.41
6.12
147.75
86.20
767.17
8.80
229.06
419.82
57.37
16.41
130.29
45.46
232.17
44.14
675.26
45.46
8.75
3,058.37
45.35
45.35
2,310.00
Total : 2,310.00
SUPPLIES: PW
SUPPLIES: PW
SUPPLIES: PW
CREDIT MEMO SUPPLIES PW
CREDIT MEMO SUPPLIES PW
CREDIT MEMO SUPPLIES PW
CREDIT MEMO SUPPLIES PW
392.96
76.84
469.80
-138.01
-121.71
-115.49
-55.01
Page:
vchlist
08/13/2014 3:27:15P8/1
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
33119 8/13/2014 002520 HUSKY INTERNATIONAL TRUCKS (Continued)
CM98236A
33120
8/13/2014 003697 INTEGRA
33121 8/13/2014 002259 MENKE JACKSON BEYER LLP
33122 8/13/2014 002598 MILHOLLAND, BOB
33123 8/13/2014 000132 MODERN ELECTRIC WATER CO
33124 8/13/2014 001035 NDM TECHNOLOGIES INC
33125 8/13/2014 000329 NWPMA
33126 8/13/2014 000652 OFFICE DEPOT INC.
33127 8/13/2014 002243 ORBITCOM
33128 8/13/2014 000881 OXARC
33129 8/13/2014 000029 PITNEY BOWES INC
12229844
439
497
511
REFUND
JULY 2014
6143
OCTOBER 2014
721355565001
721839593001
722250888001
724351191001
724555387001
00776279
R286512
21614864862
Fund/Dept
101.000.000.542
001.090.000.586
001.013.015.515
001.013.015.515
001.013.015.515
001.058.059.322
001.076.302.576
001.090.000.518
001.032.000.543
001.076.000.576
001.090.000.518
001.018.016.518
001.032.000.543
001.032.000.543
001.076.305.575
101.042.000.542
001.090.000.518
Description/Account
Amount
CREDIT MEMO SUPPLIES PW
Total :
INTERNET SERVICE FOR SCRAPS
Total :
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
REFUND PERMIT FEE
UTILITIES: PARKS
MONTHLY MAINTENANCE
Total :
Total :
Total :
Total :
NW PAVEMENT MGMT 2014 CONFE
Total :
SUPPLIES: PARKS AND REC
SUPPLIES: IT
SUPPLIES: HR
SUPPLIES: PW
SUPPLIES: PW
Total :
CENTERPLACE PHONE SERVICE
Total :
CYLINDER RENTAL MAINT SHOP
Total :
SERVICE CHARGE
-56.52
452.86
88.48
88.48
262.50
227.50
55.01
545.01
55.70
55.70
5,859.25
5,859.25
1,400.00
1,400.00
300.00
300.00
107.09
15.61
22.90
23.41
149.90
318.91
209.26
209.26
93.85
93.85
208.06
Page:
vchlist
08/13/2014 3:27:15P118
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
33129 8/13/2014 000029 000029 PITNEY BOWES INC
33130 8/13/2014 000709 SENSKE LAWN & TREE CARE INC. 5898377
6223566
33131 8/13/2014 000779 SOUTHARD, BRAD
33132 8/13/2014 001140 SPECIAL ASPHALT PRODUCTS
33133 8/13/2014 000001 SPOKANE CO TREASURER
33134 8/13/2014 000323 SPOKANE CO UTILITIES
33135 8/13/2014 001895 TAYLOR ENGINEERING INC
(Continued)
JULY 2014
INVC065857
14500636
51502277
2014
2
33136 8/13/2014 002306 TERRELL LANDSCAPE ARCHITECT, MIC 2033
2075
2077
33137 8/13/2014 003649 TROPHIES UNLIMITED
480895
33138 8/13/2014 000038 WASTE MANAGEMENT OF SPOKANE 2233936-2681-5
33139
8/13/2014 000676 WEST
830070324
33140 8/13/2014 001885 ZAYO GROUP LLC JULY 2014
JULY 2014 B
Fund/Dept
101.042.000.542
001.016.000.521
101.042.000.542
101.042.000.542
001.090.000.566
101.042.000.542
001.076.302.576
001.076.000.576
309.000.203.594
309.000.195.594
309.000.209.594
001.076.305.575
101.042.000.543
001.013.015.515
001.090.000.518
101.042.000.542
Description/Account
Amount
Total :
2014 EMERGENCY TRAFFIC CONT
MONTHLY SERVICES AT PRECINC-
Total :
DEAD ANIMAL REMOVAL
SUPPLIES: PW
Total :
Total :
2ND QTR 2014 LIQUOR EXCISE TA
JULY 2014 WORK CREW INVOICE
Total :
SPOKANE CO SEWER CHRGS: AU
Total :
PROFESSIONAL SERVICE PROJEC
Total :
0203 -BROWNS PARK VOLLEYBALL
DISCOVERY PLAYGROUND CONST
0209 - PARK SIGNS 2014 DESIGN
Total :
NAME TAGS
Total :
WASTE MANAGEMENT MAINT SHC
Total :
WEST INFORMATION CHARGES
Total :
INTERNET SERVICE CITY HALL
DARK FIBER LEASE
208.06
530.46
1,064.50
1,594.96
730.00
730.00
847.86
847.86
4,623.40
6,375.99
10,999.39
1,577.31
1,577.31
625.00
625.00
3,583.70
1,459.60
58.50
5,101.80
27.18
27.18
173.74
173.74
743.69
743.69
560.73
409.41
Page:
vchlist
08/13/2014 3:27:15PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
33140 8/13/2014 001885 001885 ZAYO GROUP LLC (Continued) Total : 970.14
33141 8/13/2014 003876 ZBAARCHITECTURE PS 1142 001.016.099.521 PROFESSIONAL SERVICES PROJE 2,754.00
Total : 2,754.00
37 Vouchers for bank code : apbank Bank total : 66,199.06
37 Vouchers in this report Total vouchers : 66,199.06
1, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
1 am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: •—.5-, ".�
vchlist Voucher List Page:
08/18/2014 11:35:28AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
7 8/20/2014 003256 DISCOVERY BENEFITS INC, HRA PLAN Ben56413 001.231.28.00 HEALTH REIMBURSEMENT ACCOUNT: 400.00
Total : 400.00
4889 8/20/2014 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben56415 001.231.14.00 401A: PAYMENT 30,650.80
Total : 30,650.80
4890 8/20/2014 000682 EFTPS Ben56417 001.231.11.00 FEDERAL TAXES: PAYMENT 34,332.46
Total : 34,332.46
4892 8/20/2014 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PL/ Ben56419 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 6,323.85
Total : 6,323.85
4893 8/20/2014 000162 VANTAGE TRANSFER AGENTS, 401A EXEC P1 Ben56421 001.231.14.00 401 EXEC PLAN: PAYMENT 1,127.26
Total : 1,127.26
33142 8/20/2014 002227 IDAHO TAX COMMISSION Ben56411 101.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,122.44
Total : 1,122.44
6 Vouchers for bank code : apbank Bank total : 73,956.81
6 Vouchers in this report
Total vouchers : 73,966.81
Page: `1''—
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 08-26-2014 Department Director Approval : ❑
Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing
['information ❑admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Period Ending August 15, 2014
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
Budget/Financial impacts:
Employees Council Total
Gross: $ 268,396.74 $ $268,396.74
Benefits: $ 48,654.85 $ $ 48,654.85
Total payroll $ 317,051.59 $ $317,051.59
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of
the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
DRAFT
MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, August 12, 2014
Mayor Grafos called the meeting to order at 6:00 p.m.
Attendance:
City Staff
Dean Grafos, Mayor
Arne Woodard, Deputy Mayor
Bill Bates, Councilmember
Chuck Hafner, Councilmember
Rod Higgins, Councilmember
Ed Pace, Councilmember
Ben Wick, Councilmember
Mike Jackson, City Manager
Cary Driskell, City Attorney
Mark Calhoun, Finance Director
Erik Lamb, Deputy City Attorney
Eric Guth, Public Works Director
Mike Stone, Parks & Recreation Director
Gabe Gallinger, Senior Development Engineer
Carolbelle Branch, Public Information Officer
Chris Bainbridge, City Clerk
INVOCATION: In the absence of a pastor, Mayor Grafos asked for a few moments of silence.
PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously
agreed to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
Prior to Council committee reports, Mayor Grafos announced that Councilmember Hafner successfully
completed his first level of City Municipal Leadership through AWC (Association of Washington Cities);
and congratulations were extended to Councilmember Hafner.
Councilmember Hafner: reported that he attended the City Employee Appreciation Picnic; went to the
Health District Strategic Planning meeting where they are working on a three to five-year programming
plan to ensure that all concerns relative to health matters be considered as they move through the budget
process; attended a Board of Health Governance Committee meeting where they evaluated their bylaws
and procedures; attended an STA (Spokane Transit Authority) Board meeting which combined the
Operations Committee and the Board for a meeting as they work through their 20 -year plan and examine
different types of transportation as road construction becomes more difficult to fund; mentioned the
hearing concerning the STA downtown plaza and said some organizations downtown would like the plaza
moved elsewhere as some feel people behave differently in the vicinity of the bus garage, and said that
although the architect plans have been completed, they wanted it to stop temporarily. Councilmember
Hafner said this is a highly contentious issue and he is sure there will be future reports; said there was
another Health Board meeting and the Health District Officer's evaluation has been completed; said he
met the CEO of Visit Spokane and they are interested in extending their operation to our City, and said
more information will be forthcoming later; and said he attended several National Night Out parties.
Councilmember Pace: said he also attended the Board of Health meeting where they discussed closing the
bio -terrorism lab as federal funding has stopped, said the Board voted to temporarily fund it, but the
person who ran the lab quit; that the Health Officer asked for input and Councilmember Pace to help
prioritize programs, he asked for a report on all the mandated Health District programs; said he also
attended the STA Board meeting concerning the plaza issue; that he voted for the plan and said it has
Minutes Regular Council Meeting 08-12-2014 Page 1 of 4
Approved by Council:
DRAFT
been in place for a long time; and said he also attended several National Night Out parties and
accompanied a detective as they drove to the various parties.
Councilmember Higgins: reported that he attended the meeting of the County -wide Land Use Sub
Committee, where the topic was regional land use analysis of Spokane County's future land needs
pursuant to the Urban Growth Area requirement for review and update, and said a ten-year update is
required and that committee recommendations will be sent to the Board of County Commissioners for
final adoption.
Deputy Mayor Woodard: said he also accompanied a detective as they drove to various National Night
Out parties.
Councilmember Wick: said he received notice that the federal highway fund received a "patch" of $10.8
million for transportation projects; that it was due to run out of money August 1 and that this is a short
term remedy to keep it solvent until May 2015; said as part of AWC's Ad Hoc Freight Rail Committee,
during the last legislative session the legislature authorized the Department of Ecology to conduct a study
on rail oil transportation through our state and that should be available by October; he said the focus will
be on public safety and health concerns as they transfer crude oil; and said comments are encouraged to
tell legislators what this increased rail traffic would mean to our City, and that comments should be
submitted by this Friday. City Manager Jackson asked if there were any objections in having staff draft
and send a letter, and there were no objections.
Councilmember Bates: reported that he attended the monthly 9-1-1 Emergency Board Meeting; went to a
retirement reception for Spokane Regional Clean Air outgoing director Bill Dameworth; attended several
National Night Out parties; and attended the regular monthly Clean Air Board meeting.
MAYOR'S REPORT: Mayor Grafos said he attended the City's solid waste open house meeting; met
with the Governor July 30 concerning sales tax mitigation payments that we receive, and mentioned that
our City is at risk of losing about $370,000 if the Marketplace Sales Tax Act passes, and said he is
including his signature on a letter to legislators signed by other mayors stating that we do not want our
revenues cut further, while realizing there are serious challenges in the State as they work on their budget;
and said he also attended the city picnic.
PUBLIC COMMENTS: Mayor Grafos invited public comment; no comments were offered.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on August 12, 2014 Request for Council Action Form Totaling:
$3,189,531.92
b. Approval of Payroll for Pay Period Ending July 31, 2014: $501,978.95
c. Approval of July 15, 2014 Study Session Council Meeting Minutes
d. Approval of July 22, 2014 Regular Formal Council Meeting Minutes
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent
Agenda.
NEW BUSINESS:
2. Second Reading Proposed Ordinance 14-009, Noel Telecommunication Franchise — Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and
seconded to approve Ordinance 14-009 granting a telecommunications franchise to Noel
Communications, Inc. City Attorney Driskell explained that there have been no changes since the first
reading. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In
Favor: Unanimous. Opposed: None. Motion carried.
Minutes Regular Council Meeting 08-12-2014 Page 2 of 4
Approved by Council:
DRAFT
3. Motion Consideration: Bid Award Appleway Trail Phase 2A Earthwork — Eric Guth
It was moved by Deputy Mayor Woodard and seconded to award the Appleway Trail Phase 2A
Earthwork contract to L&L Cargile, Inc. as the lowest responsive and responsible bidder, in the amount
of $186,301.00 and authorize the City Manager to finalize and execute the construction contract. Public
Works Director Guth explained that this is the first package coming to Council on the trail, and another
bid package will be coming to Council next month for construction of the trail, and said that tonight's bid
is just for the earthwork. Mr. Guth said there were six bidders, and that the project is scheduled to start on
time. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor:
Unanimous. Opposed: None. Motion carried.
ADMINISTRATIVE REPORTS:
4. Lodging Tax Advisory Committee — Mark Calhoun, Erik Lamb
Finance Director Calhoun went over the material contained in his Request for Council Action form,
including the imposition of the 2% tax, how the proceeds are used to promote conventions and tourist
travel, the structure of the Lodging Tax Advisory Committee (LTAC) and the process for applying and
awarding funds, how the law was amended in 2013 concerning the application and selection process; and
the goals and priorities Council developed in 2013 as a guide for the LTAC committee when making
award recommendations. Mr. Calhoun also noted the timeline for this year's applications and awards. Mr.
Calhoun said that we will seek Council consensus to continue setting aside funds for these marketing
efforts, including the $30,000 to CenterPlace, which he explained does not need to go through the
application process since this has been historically awarded, adding that if the City wants to use proceeds
for other projects such as Browns Park, we would have to apply. Councilmember Pace asked if we
analyzed how the $30,000 was used, and Mr. Calhoun said he will work with Mr. Stone to research what
the money yielded. Discussion moved to the goals given to the Committee last year, and Councilmember
Pace said he did not have an opportunity to review that information, and would like to have that brought
back for an additional discussion. There were no objections from Council.
Concerning possible projects, Councilmember Pace encouraged the City to apply for funding for Browns
Park, and Deputy Mayor Woodard talked about the possibility of us partnering with a non-profit
organization to help offset some operating costs for a tourist kiosk, and Deputy City Attorney Lamb said
he would have to research the partnership issue. Deputy City Attorney Lamb also noted that the new law
requires applicants to submit estimates, but there is no requirement that the funding distribution be linked
to those estimates. The idea of entities or projects being self-sustaining was also discussed, including a
potential time period of anywhere from one year to five depending on the project.
5. Advance Agenda — Mayor Grafos
Councilmember Pace suggested adding topics related to marijuana and drugs and to invite Linda
Thompson of the Substance Abuse Council to speak on the current state of drug abuse in this area as well
as programs for drug education, prevention, and recovery; and said drug use in schools will likely get
worse with legalized marijuana; said he also wants to add to the vision of Spokane Valley concerning our
zero tolerance for the illegal drug trade, and of the idea of forming a coalition of governments, law
enforcement and schools to encourage education and communication, and said he based his statements on
past meetings he had with Mike Jackson, Chief VanLeuven, and School Superintendent Ben Small.
Councilmember Hafner stated that he is not sure what no tolerance means, but is in favor of having Linda
Thompson report to Council, as well as receiving a report from law enforcement. Councilmember Bates
said that this "marijuana thing" is not good for our city and there are many problems associated with this
new legislation, including state revenues not flowing back to the cities; and said our city should share in
those revenues.
Deputy Mayor Woodard suggested the Governance Manual Committee meet and work to consider adding
language that if Council wants to increase taxes, that we add verbiage requiring a super majority vote for
any council manic tax increases, or a simple majority vote going to the public.
Minutes Regular Council Meeting 08-12-2014 Page 3 of 4
Approved by Council:
DRAFT
Mayor Grafos said for next week's agenda, he would like to add a motion to amend a previously adopted
motion concerning the grants, specifically the University Road three -lane road, and said he would like to
re -visit that to consider instead, a four -lane road. Mr. Jackson said that Council previously approved a
grant request for three lanes, but upon further review, staff determined we could keep four lanes as well as
bike lanes, and said staff can bring information to Council next week about the pros and cons of each
decision; that if the desire is to change the intent of the grant application, we must bring this back next
week as the application is due the end of this month. Councilmember Hafner said he is willing to look at
it, but there were safety reasons for the three lanes, and said hopefully the information will show the same
safety factors. Councilmember Bates said he would like the information to include traffic reports and
studies, but Mr. Jackson said there is no time to do additional studies; he said we have not changed our
mind but this particular roadway is wide enough to have four lanes and bike lanes, and said that option
wasn't considered before.
INFORMATION ONLY
The (6) Southeast Yardley Stormwater Retrofit; and the (7) Replacement of 2003 Chevy were for
information only and were not reported or discussed.
CITY MANAGER COMMENTS
City Manager Jackson said staff would like to work with MDI (Marketing Directors, Inc.) to promote the
new transfer station and alert citizens of the change in order to have smooth transitions; he said he would
like to request that Council authorize him to begin to develop that program with staff and MDI for
$60,000; that he wouldn't necessarily spend it all, and would come back for a future appropriation; but
would begin now, adding that most of the funds would be spent on the actual ad as staff and MDI work to
minimize the cost of the production. There were no objections from Council.
Mr. Jackson said he met with the Public Facilities District (PFD) Executive Director and their attorney
and two board members and they are open to the concept of us presenting capital project ideas; he said
since CenterPlace was approved by voters, the PFD prefers any funding be limited to CenterPlace; and he
said that Director Stone is researching project ideas.
8. EXECUTIVE SESSION: Review the Performance of a Public Employee [RCW 42.30.110(1)g)]
It was moved by Deputy Mayor Woodard and seconded to adjourn into Executive Session for
approximately sixty minutes to review the performance of a public employee, and that no action will be
taken upon return to open session. Council adjourned into Executive Session at 7:12 p.m.
At 8:24 p.m., Mayor Grafos declared Council out of Executive Session, at which time it was moved by
Deputy Mayor Woodard, seconded and unanimously agreed to adjourn.
Dean Grafos, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Minutes Regular Council Meeting 08-12-2014 Page 4 of 4
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 26, 2014 Department Director Approval:
Check all that apply: ['consent ❑ old business ® new business ❑ public hearing
❑ information ['admin. Report ❑ pending legislation ['executive session
AGENDA ITEM TITLE: First Reading - Proposed Ordinance 14-010; amending Spokane
Valley Municipal Code Table 19.60.1- deleting Section 19.70.010(6)(3) and establishing new
regulations for rear and side yard setbacks in the Industrial zoning districts adjacent to
residential zoning districts and uses.
GOVERNING LEGISLATION: RCW 36.70A.106, SVMC 17.80.150 and 19.30.040
PREVIOUS COUNCIL ACTION TAKEN: At the July 15, 2014 Council study session meeting,
there was Council consensus to proceed to with a proposed ordinance as recommended by the
Planning Commission.
BACKGROUND: CTA -2014-0001 is a citizen initiated code text amendment to modify the side
and rear yard setback for the Light Industrial Zoning district from 35 feet to 20 feet when the site
is adjacent to a residential zoning district or use. The Planning Commission conducted a study
session on May 8, 2014, and a public hearing on May 22, 2014. During deliberations the
Commission discussed the setback as it affected proposed industrial uses when they were
adjacent to residential uses within industrial zones, and industrial zones abutting residential
zones. The Commission determined that the side and rear setbacks should support the uses
intended within the zoning district and modified the request as follows: Require a 20 foot
minimum side and rear yard setback in both the Light and Heavy Industrial Zones, if an
industrial use is proposed adjacent to a residential use; and a 35 foot side or rear yard setback
for uses if proposed on sites where the Heavy Industrial Zone abuts a Residential Zone.
The Planning Commission voted unanimously to recommend approval of the modified
amendment to the City Council.
Subsequent to the July 15, 2014 Council meeting, staff has conducted a review to determine
how many single-family residential uses exist within the Industrial zones. According to the
Spokane County Assessor records, approximately 60 residential uses exist within the Industrial
zones. Staff will discuss the findings with the Council at the meeting.
OPTIONS: Move to advance to a second reading, with or without further amendments.
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 14-010, modifying the
regulations regarding rear and side yard setbacks in the industrial zoning districts adjacent to
residential zoning districts and uses, to a second reading.
BUDGET/FINANCIAL IMPACTS: N/A
STAFF CONTACT: Micki Harnois, Planner
ATTACHMENTS:
A. Draft Ordinance
B. Staff Report to Planning Commission
C. Planning Commission Findings of Fact
D. Planning Commission Minutes from
May 8, study session; and
May 22, 2014 public hearing and deliberations
E. Presentation
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 14-010
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON AMENDING SPOKANE VALLEY MUNICIPAL CODE TABLE 19.60 -1 -
AND SECTION 19.70.010(B) RELATING TO REAR AND SIDE YARD SETBACKS
ADJACENT TO RESIDENTIAL ZONING DISTRICTS AND USES, AND OTHER
MATTERS RELATING THERETO.
WHEREAS, on September 25, 2007, the City of Spokane Valley (City) adopted Spokane Valley
Municipal Code (SVMC) Title 19, pursuant to Ordinance 07-015; and
WHEREAS, on October 28, 2007, SVMC Title 19 became effective; and
WHEREAS, such regulations are authorized by RCW 36.70A; and
WHEREAS, on May 2nd and 9th, 2014, notice of the Planning Commission public hearing was
published in the Valley News Herald; and
WHEREAS, on May 5, 2014, the Washington State Department of Commerce was notified pursuant to
RCW 36.70A.106, providing a 60 -day notice of intent to adopt amendments to Spokane Valley development
regulations; and
WHEREAS, on May 8, 2014, the Planning Commission held a study session; and
WHEREAS, on May 22, 2014, the Planning Commission held a public hearing, received evidence,
information, public testimony, and a staff report with a recommendation followed by deliberations and
provided a recommendation; and
WHEREAS, on June 12, 2014, the Planning Commission approved the findings and
recommendations; and
WHEREAS, on July 15, 2014, City Council reviewed the proposed amendment; and
WHEREAS, on August 26, 2014, City Council considered a first ordinance reading to adopt the
proposed amendment; and
WHEREAS, the amendments set forth below are consistent with the goals and policies of the City's
Comprehensive Plan; and
WHEREAS, SVMC Table 19.60-1 and SVMC 19.70.010(B), as amended, bear a substantial relation
to the public health, safety and welfare and protection of the environment.
NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows:
Section 1. Purpose. The purpose of this Ordinance is to amend SVMC Table 19.60-1 and
Section 19.70.010(B) to reduce the rear and side yard setbacks in the light and heavy industrial zones for sites
located adjacent to residential zones and uses.
Ordinance 14-010 Page 1 of 5
DRAFT
Section 2. Findings and Conclusions. The City Council acknowledges that the Planning
Commission conducted appropriate investigation and study, held a public hearing on the proposed
amendments and recommends approval of the amendments. The City Council has read and considered the
Planning Commission's findings. The City Council hereby makes the following findings:
A. Growth Management Act Policies - Washington State Growth Management Act (GMA)
provides that each city shall adopt a comprehensive land use plan and development
regulations that are consistent with and implement the comprehensive plan.
B. City of Spokane Valley Goals and Policies - The City of Spokane Valley has adopted
goals and policies consistent with the GMA and adopted County -Wide Planning Policies,
set forth below.
1. Land Use Policy -13.1: Maximize efficiency of the development review process
by continuously evaluating the permitting process and modifying as appropriate.
2. Economic Goal EDG-7: Maintain a regulatory environment that offers
flexibility, consistency, predictability and clear direction.
3. Economic Policy EDP -7.1: Evaluate, monitor and improve development
standards to promote compatibility between adjacent land uses; and update
permitting processes to ensure that they are equitable, cost-effective, and
expeditious.
4. Economic Policy EDP -7.2: Review development regulations periodically to
ensure clarity, consistency and predictability.
C. Conclusions
1. The proposed amendment bears a substantial relation to public health, safety,
welfare, and protection of the environment.
2. The proposed city initiated code text amendment is consistent with the City's
adopted Comprehensive Plan and the approval criteria contained in SVMC
17.80.150(F).
3. The Growth Management Act stipulates that the comprehensive land use plan
and development regulations shall be subject to continuing review and evaluation
by the City.
Ordinance 14-010 Page 2 of 5
DRAFT
follows:
Section 3. Amendment. Spokane Valley Municipal Code Table 19.60-1 is hereby amended as
Table 19.60-1— Commercial Development Standards
Section 4. Amendment. Spokane Valley Municipal Code Section 19.70.010(B) is hereby
amended as follows:
19.70.010 I-1, Light Industrial district.
A. The Light Industrial designation is a planned industrial area with special emphasis and attention given to
aesthetics, landscaping and internal and community compatibility. Typical uses would include technology and
other low -impact industries. Light Industrial areas may also include office and commercial uses as ancillary
uses within an overall plan for industrial development.
B. Supplemental Regulations.
1. The outdoor storage provisions contained in SVMC 19.60.060(B) shall apply to the I-1
district.
2. Mobile food vendors shall be located on/within designated areas which do not interfere with
parking or internal circulation with permission of the property owner, health certificate and
permit.
3. Setbacks.
a. Front and flanking street yard setbacks shall be 20 feet; and
b. Side and rear yard setbacks of 35 feet are required only adjacent to residential zoning
districts.
3.4The following structures may be erected above the height limits of this code, provided: (a) the
structure is accessory to or part of a building which is a permitted use in the zone; (b) the
Ordinance 14-010 Page 3 of 5
Office
Commercial
Mixed Use
Industrial
GO
0
NC**
C
RC
CC'
CMU
MUCH
I-1
I-2
Minimum Front Yard Setback
20
20
20
20
20
20
20
20
20
20
Minimum Flanking Street Setback
20
20
20
20
20
20
20
20
20
20
Minimum Side and Rear Yard Adjacent to
Residential Use
20
20
20
20
20
20
20
20
2035
2035
a or zonc
Minimum Side and Rear Yard Adjacent to
20
20
20
20
20
20
20
20
20
35
a Residential Zone
Maximum Building Height (in feet)
45
100
35
35
100
Unlimited
50
60
40
65
* Except as otherwise required
** Townhouse development in the NC zone shall comply with setback and building height standards in the
R-4 zone found in Table 19.40-1
Section 4. Amendment. Spokane Valley Municipal Code Section 19.70.010(B) is hereby
amended as follows:
19.70.010 I-1, Light Industrial district.
A. The Light Industrial designation is a planned industrial area with special emphasis and attention given to
aesthetics, landscaping and internal and community compatibility. Typical uses would include technology and
other low -impact industries. Light Industrial areas may also include office and commercial uses as ancillary
uses within an overall plan for industrial development.
B. Supplemental Regulations.
1. The outdoor storage provisions contained in SVMC 19.60.060(B) shall apply to the I-1
district.
2. Mobile food vendors shall be located on/within designated areas which do not interfere with
parking or internal circulation with permission of the property owner, health certificate and
permit.
3. Setbacks.
a. Front and flanking street yard setbacks shall be 20 feet; and
b. Side and rear yard setbacks of 35 feet are required only adjacent to residential zoning
districts.
3.4The following structures may be erected above the height limits of this code, provided: (a) the
structure is accessory to or part of a building which is a permitted use in the zone; (b) the
Ordinance 14-010 Page 3 of 5
DRAFT
structure complies with the height limits in the Airport Overlay zone; and (c) no residential use
of the structure shall occur above the height limits prescribed in the zone:
a. Penthouses or roof structures for the housing of elevators, stairways, tanks, ventilating fans,
or similar equipment to operate and maintain a building.
b. Fire or parapet walls, skylights, flagpoles, chimneys, church steeples, belfries, wireless
masts, and similar structures.
c. Structures such as silos, feed mills, batch plants, and fixed cranes which are used in a
manufacturing process which utilizes vertical processing and storage of materials.
d. Water stand pipes and tanks.
4.
All parking, maneuvering and outdoor storage areas shall be paved.
Exemptions:
a. Parking and storage areas routinely used by cleated and other heavy equipment as approved
by the planning director.
b. The planning director may waive portions of these requirements upon recommendation by
the Spokane regional clean air agency or the Spokane Valley development engineering
division when it can be demonstrated that the proposed surfacing, such as grass pavers or other
technology, will not adversely affect air quality, water quality or the integrity of the parking
area.
5.6. The following features attached to structures are allowed as exceptions to the setback
standards:
a. Minor Projections Allowed. Minor features of a structure, such as eaves, chimneys,
fire escapes, bay windows no more than 12 feet long and which cantilever beyond the
foundation of the structure, uncovered stairways, wheelchair ramps and uncovered
decks or balconies, may extend into a required structure setback up to 20 percent of
the depth of the setback. However, they may not be within three feet of a lot line when
a setback is required.
b. Full Projections Allowed. In addition to subsection (B)(5)(a) of this section, the
following features are allowed to project farther into the required structure setback:
i. Canopies, marquees, awnings and similar features may fully extend into a
street setback and may extend into the public right-of-way subject to the
requirements of the building code and adopted street standards.
ii. Uncovered stairways and wheelchair ramps that lead to one entrance on the
street -facing facade of a building may fully extend into a street setback.
iii. Uncovered decks and stairways that are no more than 42 inches above the
ground may fully extend into a required structure setback.
iv. On lots that slope down from the street, vehicular and pedestrian entry bridges
that are no more than 42 inches above the average sidewalk elevation may
fully extend into a required structure setback.
v. Balconies may extend into public rights-of-way as allowed in the building
code and adopted street standards.
vi. Attached mechanical equipment such as heat pumps, air conditioners,
emergency generators and water pumps are allowed to project into the side or
rear yard setback only.
6. Community facilities and public utility distribution facility(ies), except power poles and
underground transformers, shall comply with the following conditions:
a. The requirements for landscaping, signage, lighting and other requirements shall
apply.
b. Type I landscape screening is required along property line(s) adjacent to a residential
use or zone.
7. &- Public utility transmission facility shall comply with the following conditions:
Ordinance 14-010 Page 4 of 5
DRAFT
a. The utility company shall secure the necessary property or right-of-way to assure for
the property construction, continued maintenance, and general safety to the property
adjoining the public utility transmission facility;
b. All support structures for electric transmission lines shall have their means of access
located a minimum of 10 feet above ground;
c. The facilities shall be compatible with the surrounding uses either by distance,
landscaping, buffering, or design, as determined by the director; and
d. The height of any structure above ground does not exceed 125 feet.
8.9- The following shall apply to all secondhand stores and consignment sales:
a. The subject parcel must have frontage on an arterial; and
b. Minimum building size of 15,000 gross square feet (gsf); and
c. Limited to a single tenant.
9.40 A home occupation may be established in a residence that has been legally permitted,
excluding caretaker dwellings.
10.44. Recreational vehicles shall not be used as permanent or temporary dwelling units. Guests may
park and/or occupy a recreational vehicle while visiting the occupants of a dwelling unit
located on the same lot for not more than 30 days in one consecutive 12 -month period. The
intent is to accommodate visiting guests and not to allow the recreational vehicle to be used as
a dwelling unit.
Section 5. Other sections unchanged. All other provisions of Chapters 19.60 and 19.70 SVMC
not specifically referenced hereto shall remain in full force and effect.
Section 6. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality
shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this
Ordinance.
Section 7. Effective Date. This Ordinance shall be in full force and effect five days after
publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as
provided by law.
Passed by the City Council this 9th day of September, 2014.
ATTEST:
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Dean Grafos, Mayor
Ordinance 14-010 Page 5 of 5
ATTACHMENT B
Spokane
Valley
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING DIVISION
STAFF REPORT AND RECOMMENDATION TO THE
PLANNING COMMISSION
CTA -2014-0001
STAFF REPORT DATE: May 15, 2014
HEARING DATE AND LOCATION: May 22, 2014, beginning at 6:00 p.m., Spokane Valley City Hall
Council Chambers, Valley Redwood Plaza Building, 11707 East Sprague Avenue, Suite 101, Spokane
Valley, Washington 99206.
PROPOSAL DESCRIPTION: A citizen initiated text amendment proposing to amend Spokane
Valley Municipal Code (SVMC) 19.70.010 (B -3-b), I-1, Light Industrial District to change the
required side and rear yard setbacks adjacent to residential zoning districts from 35 feet to 20
feet. The proposal is to also change Table 19.60.1 -Commercial Development Standards to
specify that the minimum side and rear yard adjacent to a residential use or zone be 20 feet in the
I-1 and I-2 zones.
PROPONENT: John Renshaw, 1718 East Tilsley Place, Spokane, WA 99207
APPROVAL CRITERIA: Spokane Valley Comprehensive Plan, Spokane Valley Municipal Code (SVMC)
Title 17 General Provisions.
SUMMARY OF RECOMMENDATION: The Planning Division recommends the Planning Commission
approve the elimination of SVMC Chapter 19.70.010 (B -3-b), I-1 Light Industrial District and changing
Table 19.60.1 -Commercial Development Standards so the minimum side and rear yard setbacks in an
Industrial zone adjacent to a residential use or zone will be 20 feet.
STAFF PLANNER: Micki Harnois, Planner, Community Development Department
ATTACHMENTS:
Exhibit 1: Proposed text amendment to SVMC 19.70.010 (B -3-b), I-1, Light Industrial District and
Table 19.60.1 -Commercial Development Standards.
A. BACKGROUND INFORMATION
1. APPLICATION PROCESSING: SVMC Chapter 17.80, Permit Processing Procedures. The
following summarizes application procedures for the proposal.
Process
Date
Pre -Application Meeting:
April 23, 2014
Application Submitted:
April 23, 2014
Determination of Completeness:
April 23, 2014
Published Notice of Public Hearing:
May 2, 2014
Sent Notice of Public Hearing to staff/agencies:
May 7, 2014
Staff Report and Recommendation CTA -2014-0001
2. PROPOSAL BACKGROUND: The proposal is to modify Spokane Valley Municipal Code (SVMC)
Chapter 19.70.010 (B -3-b), I-1, Light Industrial District (Section 3b) and Table 19.60.1 -
Commercial Development Standards. The intent is to create consistency in regard to minimum
side and rear setbacks for commercial and industrial zones adjacent to residential zones or uses.
The proposed amendment will change the minimum rear and side yard setbacks to 20 feet which
will be the same as all office and commercial zones. Several older established industrial lots have
a lot width of 50 feet and are adjacent to residential uses. With the current required side yard
setbacks of 35 feet these lots would allow only very small industrial buildings.
The following table shows the required setbacks in the City of Spokane and Spokane County:
B. FINDINGS AND CONCLUSIONS SPECIFIC TO THE MUNICIPAL CODE TEXT
AMENDMENT
1. Compliance with Title 17 (General Provisions) of the Spokane Valley Municipal Code
a. Findings:
SVMC 17.80.150(F) Municipal Code Text Amendment Approval Criteria
i. The City may approve Municipal Code Text amendment, if it finds that
(1) The proposed text amendment is consistent with the applicable provisions of the
Comprehensive Plan;
Staff Analysis: The proposed amendment is consistent with the applicable policies
of the Comprehensive Plan. The amendment is consistent with the Comprehensive
plan goals for providing adequate supply of usable land for industry and maintaining
a flexible and consistent regulatory environment, and preserving and protecting
neighborhoods.
Relevant Comprehensive Plan goals and policies are shown below:
Land Use Policy -13.1 Maximize efficiency of the development review process by
continuously evaluating the permitting process and modifying as appropriate.
Economic Goal EDG-7: Maintain a regulatory environment that offers flexibility,
consistency, predictability and clear direction.
Page 2 of 3
Light Industrial
Heavy Industrial
Spokane
Valley
Prior to
2007
5 ft
5 ft
Spokane
Valley
Nov
2007
35 ft adjacent to a
residential
use/zone
35 ft adjacent to a
residential
use/zone
City of
Spokane
10 ft adjacent to R
zoned lots
10 ft adjacent to R
zoned lots
City of
Spokane
0 ft adjacent to
residential use
0 ft adjacent to
residential use
Spokane
County
20 ft adjacent to a
residential zone
100 ft adjacent to
a residential zone
B. FINDINGS AND CONCLUSIONS SPECIFIC TO THE MUNICIPAL CODE TEXT
AMENDMENT
1. Compliance with Title 17 (General Provisions) of the Spokane Valley Municipal Code
a. Findings:
SVMC 17.80.150(F) Municipal Code Text Amendment Approval Criteria
i. The City may approve Municipal Code Text amendment, if it finds that
(1) The proposed text amendment is consistent with the applicable provisions of the
Comprehensive Plan;
Staff Analysis: The proposed amendment is consistent with the applicable policies
of the Comprehensive Plan. The amendment is consistent with the Comprehensive
plan goals for providing adequate supply of usable land for industry and maintaining
a flexible and consistent regulatory environment, and preserving and protecting
neighborhoods.
Relevant Comprehensive Plan goals and policies are shown below:
Land Use Policy -13.1 Maximize efficiency of the development review process by
continuously evaluating the permitting process and modifying as appropriate.
Economic Goal EDG-7: Maintain a regulatory environment that offers flexibility,
consistency, predictability and clear direction.
Page 2 of 3
Staff Report and Recommendation CTA -2014-0001
Economic Policy EDP -7.1: Evaluate, monitor and improve development standards to
promote compatibility between adjacent land uses; and update permitting processes
to ensure that they are equitable, cost-effective, and expeditious.
Economic Policy EDP -7.2: Review development regulations periodically to ensure
clarity, consistency and predictability.
(2) The proposed amendment bears a substantial relation to public health, safety,
welfare, and protection of the environment;
Staff Analysis: The amendment bears substantial relation to public health, safety,
welfare and protection of the environment. The proposed amendment will make the
development standards consistent for all commercial and industrial zones.
b. Conclusion(s):
The proposed text amendment is consistent with the approval criteria contained in the SVMC.
2. Finding and Conclusions Specific to Public Comments
a. Findings:
No public comments have been received to date.
b. Conclusion(s):
Public noticing was completed for CTA -2014-0001 on May 7, 2014.
3. Finding and Conclusions Specific to Agency Comments
a. Findings:
No agency comments have been received to date.
b. Conclusion(s):
No concerns are noted.
C. OVERALL CONCLUSION
The proposed code text amendment is consistent with the Comprehensive Plans policies and goals.
D. STAFF RECOMMENDATION
The Planning Division, after review and consideration of the applicable approval criteria, staff
recommends that the Planning Commission approve the reduction of the minimum side yard
setback of 20 feet proposed by the applicant, John Renshaw. Staff also recommends that the
statement in SVMC 19.70.010 (B -3-b), I-1 Light Industrial District be removed.
Page 3 of 3
Attachment C
FINDINGS AND RECOMMENDATIONS
OF THE SPOKANE VALLEY PLANNING COMMISSION FOR CTA -01-14
June 12, 2014
The following findings are consistent with the Planning Commission's decision to recommend approval.
Background:
1. Spokane Valley development regulations were adopted in September 2007 and became effective on
October 28, 2007.
2. This is a citizen- initiated text amendment to amend Spokane Valley Municipal Code (SVMC)
19.70.010 (B -3-b), 1-1, Light Industrial District to change the required side and rear yard setbacks
adjacent to residential zoning districts from 35 feet to 20 feet, and to change Table 19.60.1 -
Commercial Development Standards to specify that the minimum side and rear yard adjacent to a
residential use or zone be 20 feet in the I-1 and 1-2 zones.
3. The Planning Commission held a public hearing and conducted deliberations on May 22, 2014. The
Planning Commission recommended modifying the citizen initiated text amendment by amending
Table 19.60.1 -Commercial Development Standards to specify that the minimum side and rear yard
setbacks in the 1-1 and 1-2 zones adjacent to a residential use be 20 feet, and amending Table 19.60-1
Commercial Development Standards to specify that the minimum side and rear yard setback in the 1-1
zone adjacent to a residential zone be 20 feet and minimum side and rear setbacks in the I-2 zone
adjacent to residential zone be 35 feet. The Planning Commission voted 4-0 to recommend approval
as modified to City Council.
4.
Planning Commission Findings:
1. Compliance with SVMC 17.80.150F Approval Criteria
a. The proposed citizen initiated code text amendment is consistent with the applicable provisions of
the Comprehensive Plan;
Finding(s):
i. Land Use Policy LUP-13.1 Maximize efficiency of the development review process by
continuously evaluating the permitting process and modifying as appropriate.
ii. Economic Goal EDG-7: Maintain a regulatory environment that offers flexibility,
consistency, predictability and clear direction.
iii. Economic Policy EDP -7.1: Evaluate, monitor and improve development standards to promote
compatibility between adjacent land uses; and update permitting processes to ensure that they
are equitable, cost-effective, and expeditious.
iv. Economic Policy EDP -7.2: Review development regulations periodically to ensure clarity,
consistency and predictability.
b. The proposed amendment bears a substantial relation to public health, safety, welfare, and
protection of the environment.
Finding(s):
i. The proposed amendment will provide the opportunity for the 50 foot wide lots to be
developed in the industrial zones consistent with the intent of the zone, as residential uses
Findings and Recommendations of the Spokane Valley Planning Commission Page 1 of 2
ATTACHMENT C
transition out of the zoning district, while protecting residential uses located in residential
zones located adjacent to industrial zones..
ii. The public health, safety, welfare, and protection of the environment are furthered by
ensuring that the City's development regulations are consistent with goals and policies in the
adopted Comprehensive Plan.
2. Conclusion(s):
a. The proposed city initiated code text amendment is consistent with the City's adopted
Comprehensive Plan and the approval criteria contained in SVMC 17.80.150(F).
b. The Growth Management Act stipulates that the comprehensive land use plan and development
regulations shall be subject to continuing review and evaluation by the City.
Recommendations:
The Spokane Valley Planning Commission therefore recommends City Council adopt the proposed
citizen -initiated code text amendments to SVMC Chapter 19.70.010 (B -3-b) and Table 19.60.1 as
attached.
Aiprivedt
t►i—d
of June, 2014
"stina Carlsen, V
Deana Horton, Administrative Assistant
Findings and Recommendations of the Spokane Valley Planning Commission Page 2 of 2
ATTACHMENT D
Minutes
Spokane Valley Planning Commission
Council Chambers — City Hall,
May 8, 2014
Vice Chair Carlsen called the meeting to order at 6:00 p.m. Commissioners, staff and audience stood for the pledge
of allegiance. Ms. Horton took roll and the following members and staff were present:
Kevin Anderson Scott Kuhta, Planning Manager
Christina Carlsen Lori Barlow, Senior Planner
Robert McCaslin Tadas Kisielius, Special Council
Mike Phillips Noah Herlocker, Environmental Consultant
Chris Sneider Deanna Horton, Secretary
Steven Neill
Joe Stoy, Absent - Excused
Hearing no objections, Commissioner Stoy was excused from the meeting. Commissioner Carlsen noted there were
no minutes to approve; Commissioner Neil moved to accept the April 24, 2014 agenda amended. Motion passed six
to zero.
COMMISSION REPORTS: Commissioner Phillips reported he attended City Hall at the Mall and the State of the
City address given by the Mayor.
ADMINISTRATIVE REPORT: Planning Manager Kuhta reported on City Hall at the Mall, the State of the City
address by the Mayor and the advanced agenda
PUBLIC COMMENT: There were no public comments regarding subjects not on the agenda.
COMMISSION BUSINESS:
A. Study Session Spokane Valley Municipal Code Amendment CTA -01-14:
Planner Micki Harnois gave an overview of the proposed privately initiated amendment to the Spokane
Valley Municipal Code (SVMC) 19.70.010(B)(3)(b) Light Industrial district to change the required side
and rear yard setbacks from the current 35 feet to 20 feet when the property is adjacent to a residential use
or zone. The request is to also change Table 19.60-1 Commercial Development Standards to specify the
minimum side and rear yard setbacks adjacent to a residential use or zone would be 20 feet in the Light
Industrial and Heavy Industrial zones. Mr. Kuhta explained the proponent has a piece of property in the
Light Industrial area, however this subject was on the list code review subjects in the Light and Heavy
Industrial areas and this request brought it to the forefront.
Ms. Harnois showed some examples of lots in the Yardley area of the City where some of the lots are only
50 feet wide. It would make it difficult for people to develop a lot this width with the current 35 foot
setback against a residential property. Mr. Kuhta reminded the Commissioners this would affect all of the
industrial properties in the City, which could also have unintended consequences. Commissioner Anderson
asked where the 35 foot setback came from. Mr. Kuhta stated he was unaware but the staff would attempt
to find the answer and have it in the staff report. Commissioner Carlsen said when multifamily is next to
single-family homes there is a provision in the SVMC, which requires buildings to be step -back in height
from the property line. She asked if this would apply in the industrial areas. Mr. Kuhta said there is no
step -back allowance for industrial buildings. It was also noted an industrial building could be built up to 60
feet in height next to a residence, with no step -back required. Commissioner Carlsen asked how people
who lived next to the industrial areas would be notified of this change, if it was approved. Mr. Kuhta stated
there would be a notice in the paper, but that individual property owners would not be noticed this
05-08-14 Planning Commission Minutes Page 1 of 4
amendment did not fit into the noticing process of that type. Commissioner Phillips asked what the
regulations were in other jurisdictions. Mr. Kuhta stated the staff report, which would be ready at the next
meeting, would offer the surrounding jurisdictions regulations regarding this subject.
B. Draft Shoreline Master Program (SMP), Draft Regulations:
Senior Planner Lori Barlow introduced Special Council Tadas Kisielius and Consultant Noah Herlocker,
Senor Biologist from URS Corp., who helped the City develop some of the earlier shoreline documents,
such as the City's Shoreline Inventory, No Net Loss Report, Cumulative Impacts Report, and the Critical
Areas Ordinance. Mr. Kisielius is again here to assist with questions regarding the Shoreline Management
Act and how the law impacts the City's regulations. Mr. Herlocker will help explain the Critical Areas
regulations, which is the next piece for review.
• 21.50.420 Shoreline — Slope Stabilization — this applies to stabilization activities for shoreline and
slope stabilization. A Shoreline CUP is required and specific criteria applies. Existing shoreline
stabilization structures maybe replace but Shoreline Development Permit (SDP) is required.
• 21.50.420(B)(8) A replacement structure shall not encroach waterward of the OHWM, unless all
of the following apply: a. For residences occupied or constructed prior to January 1, 1992;
Commissioner Anderson asked where the date came from. Mr. Kisielius stated it came from the
WAC 173.26.231(3)(a)(iii)(c).
• 21.50.430 Piers and Docks — Applies the construction or expansion of piers and docks. The
standards apply to docks serving four or more residences, new docks are allowed for water -
dependent uses or public access, a new dock shall be the minimum size necessary based upon the
needs of the applicant, but cannot exceed 55 feet in length or a total deck area of 320 sf. A Letter
of Exemption is required for all private docks for single and multi -family residences. The
Shoreline Modifications table would tell where a dock would be allowed. Any other dock requires
a SDP. Commissioner Phillips questioned the size saying they were fairly small. Ms. Barlow
stated it was from the WAC but had been modified to say not greater than 320 sf. Mr. Kisielius
stated the concept on docks is to make them as small as possible to the purpose.
• 21.50.440 Dredging and Fill — Applies to all dredging and fill waterward of the ordinary high
water mark (OHWM). A Conditional Use Permit (CUP) is required when it is allowed. There
are fill standards and dredging standards.
• 21.50.450 - Shoreline Habitat and Natural Systems Enhancements Projects — These projects
requires a SDP or LOE and the project must demonstrate the main purpose is either enhancing or
restoring natural shoreline functions.
Commissioner Anderson asked if gravel pits were putting in fill, would these regulations apply to
them. Mr. Kisielius reminded the Commissioners the gravel pits are noted in the regulations but
are not controlled as shorelines of the state until after all mining operations have ceased.
Ms. Barlow stated Mr. Herlocker would use his expertise to explain the next section of the Shoreline
regulations to the Commission being the Critical Areas (CA) regulations. Mr. Herlocker explained to the
Commission in most cities, the Critical Areas Ordinance (CAO) is taken from the municipal code and put it
in the Shoreline Program as the Critical Area regulations. The City's CAO was confusing and hard to
follow. So it was decided to rewrite it, streamline it and make it applicable to the City's shorelines.
• General Provisions — if a project being proposed will affect one of the CAs, the process for the
report required to document what will be done, how it will impact the CA, what will be done to
mitigate the impact and who can prepare the report.
Commissioner Anderson stated the WAC does not have a definition of a CA. He said the
definition the City has; states it is a result of GMA. Mr. Kisielius stated originally CAs were
adopted as a GMA requirement. The SMP is later recognized as an element of the Comprehensive
Plan. When someone asked about CAs in the Shoreline, there was litigation over who was in
charge of them, the compromise was what is in place today. After the SMP update is done, then
05-08-14 Planning Commission Minutes Page 2 of 4
CAs within the Shoreline are governed by the SMP, and are governed under the No Net Loss
standard. All other CAs are governed by GMA.
Commissioner Carlsen asked if there were maps of the CAs. The City has maps which show each
of the CAs. Ms. Carlsen asked if the SVMC would be updated to reflect the new regulations in
the SMP for the CA. Ms. Barlow said the SVMC would be updated to mirror the new CA
regulations in the SMP but she was not sure how soon staff would be bringing the amendment
forward. Commissioner McCaslin noticed the topic of public access appears many times in the
document. He wondered if this would be a problem with property rights. Mr. Kisielius said the
bigger concern seems to be more requiring public access on private development. The public
access plan was mirrored from the earlier portion of the regulations and because the City already
has great public access by way of publically owned lands it will not be a problem. The project
would need to show nexus in order to require it.
• Wetlands — the only wetlands which the City is aware of are at the inlet of Shelley Lake. This
would be an instance where the shoreline border was stretched, which is allowed by the WAC, to
reach around the whole wetland to keep it under one set of regulations. Although there are many
regulations, they would only come into effect if there was a project proposed around the wetlands
at Shelley Lake.
• The Critical Aquifer Recharge Area (CARA) largely encompasses the whole City. The
regulations are written to attempt to be not overly limiting but focusing on items which could have
the potential to leak into the ground and through to the water table. Commissioner Carlsen asked
if the City's whole shoreline was a CARA. Mr. Herlocker explained the entire shoreline
jurisdiction as well as most of the City of Spokane Valley is considered a CARA.
Commissioner Anderson asked if there was any liability for the professional if the mitigation
doesn't work, such as a wetland restoration. There is no certification for wetlands professional but
the state is looking into requiring a license, where in other professions they have them, such as
biologists and geologists. There are also requirements for bonds and sureties. Mr. Anderson
asked if mitigation fails, would the City require the property owner to do the work again and not
the professional who did the work. Mr. Herlocker stated the project would be planned out well in
advance, following the strict guidelines in the regulations. Ms. Barlow reiterated the reason for
the plan and plan review was to make sure the project would succeed. Mr. Herlocker explained
the reason for the performance sureties was for protection in the case the project did not work out
because there is no insurance for some of the professionals who perform the required services in
the regulations.
• Fish and Wildlife Habitat Areas (FWHA) — Mr. Kisielius stated the regulations were copied from
the good work done in the buffer report but the focus is additional fish and wildlife habitat beyond
what the buffer section addresses. Mr. Herlocker stated he was not aware of any endangered
species in the City. These regulations would cover anything which might be discovered in the
future. This would cover all riparian areas in the river.
• Geologically Hazardous Areas — This covers highly erodible soils, or soils over a certain grade
where it would be risky to construct anything. He stated there are some erodible soils along the
bank of the river near Mirabeau Park and the Trent Bridge.
• Frequently Flooded Areas — Mr. Herlocker stated these regulations are tied in with the City's
current floodplain regulations. Commissioner Anderson asked if this was related to the FEMA
100 yr floodplain. Mr. Kisielius said yes, they were closely related.
Commissioner Anderson asked where the definition of buffer came from. Mr. Herlocker said the State of
the Science document which Ecology produced about buffers which described them. Mr. Kisielius stated
its meaning and definition is determined by the regulation which defines it. Depending on the buffer to
which is being referred, the definition can change. He said it more refers to a tool and how that tool is used
in a particular application. Mr. Anderson asked if we considered our buffers to be no touch zones. Ms.
Barlow stated the City's buffers are intended to remain in an undisturbed state. There are a list of
exemptions however after that, it would be considered as such.
05-08-14 Planning Commission Minutes Page 3 of 4
There was a considerable discussion regarding the definitions `shoreline' and `shorelands' and how the two
intermingle in many instances.
Mr. Anderson asked if Senate Bill 5451. is that going to be included in our program, regarding legally
conforming structures. Mr. Kisielius explained how the bill came about, that it was addressing residences
that might become nonconforming due to the updated shoreline plans. The legislation allowed jurisdictions
to make all residential structures legally conforming. Mr. Kisielius said the City's buffer is following the
contours of the vegetation on the ground, and does not encompass structures as was being done in other
jurisdictions where they were applying a standard size buffer along the shorelines. Mr. Kisielius stated he
did not feel the City needed a regulation which would make any legally conforming structures because they
had taken care to avoid the problem. Mr. Anderson commented he felt it was still necessary in order to
protect personal property rights. Mr. Kisielius said he felt this would only cover the structures, and it says
the buffers as established in the map and the map is designed to avoid this problem.
Commissioner Neill asked what would prevent the river from meandering in the City limits. Mr. Herlocker
stated it was the dams and the geology of the river. The river is geologically deeply entrenched below the
surrounding prairie and the dam controls the river. The Centennial Trail floods in a couple of places along
the Coyote Rock are and along an area near Flora Rd. Those would be the only infrastructure issue the City
would have relative to flooding. Commissioner Carlsen asked if all the geological hazards were on private
land and Mr. Herlocker said he was not aware of any.
Ms. Barlow stated the technical review group was returning comments and the public hearing had been
noticed for May 22, 2014. Ms. Carlsen asked who would be receiving notices regarding the hearing. Ms.
Barlow stated the City has been keeping a list of interested parties, the City has a list of people who ask for
notice for all Planning Commission activities, it will be noticed in the paper, the notice will also be posted
to the City's website. Mr. Kuhta stated the formal adoption process and there will be additional
opportunities to comment. Ms. Barlow noted the City has noticed all the property owners along the
shorelines more than once and the response from those property owners has been very limited.
GOOD OF THE ORDER: There was nothing for the good of the order.
ADJOURNMENT: There being no other business the meeting was adjourned at 7:50 p.m.
(0(1 Z70
Christina Carlsen, C an -person Date signed
dap
Deanna Horton, secretary
05-08-14 Planning Commission Minutes Page 4 of 4
Minutes
Spokane Valley Planning Commission
Council Chambers — City Hall,
May 22, 2014
Vice Chair Carlsen called the meeting to order at 6:00 p.m. Commissioners, staff and audience stood for the pledge
of allegiance. Ms. Horton took roll and the following members and staff were present:
Kevin Anderson Scott Kuhta, Planning Manager
Christina Carlsen Lori Barlow, Senior Planner
Robert McCaslin, Absent - Excused Cary Driskell, City Attorney
Mike Phillips Micki Harnois, Planner
Chris Sneider, Absent - Excused Deanna Horton, Secretary
Steven Neill
Joe Stoy, Absent - Excused
Hearing no objections. Commissioner McCaslin, Sneider and Stoy were excused from the meeting. Commissioner
Neill moved to approve the May 22, 2014 agenda as presented, motion passed four to zero.
Ms. Horton noted an amended set of minutes for May 08, 2014 had been emailed to the Commissioners with some
suggested changes.
Commissioner Neill moved to approve the April 24, 2014 as presented. Motion passed, four to zero. Commissioner
Neill moved to approve the amended minutes for May 08, 2014. Motion passed, four to zero.
COMMISSION REPORTS: Commissioners had no report.
ADMINISTRATIVE REPORT: Planning Manager Kuhta reported the City Council was still working on
Comprehensive Plan Amendments , but had voted to approve CPA -01-14 and CPA -02-14 during a motion
consideration . CPA -03-I4 was not approved with a six to one vote. All of the proposed text amendments had been
approved.
PUBLIC COMMENT: Scott Cooper, Catholic Charities, Spokane, WA: Mr. Cooper stated he works for Catholic
Charities and with the Association of Manufactured Home Owners (AMHO). Mr. Cooper asked the Commission to
place a Manufactured Home zone on the Comprehensive Plan docket. Mr. Cooper said low-income people need a
place to live and stay. He remarked that manufactured homes are the only source of low-income housing, which is
not subsidized. Mr. Cooper said people who own manufactured homes are doing it on their own and owning their
own home. However all over the state, property owners have the ability to decide to sell the land and then leave the
people who live on the land with little warning to move their home. Other cities around the state are creating
ordinances to protect people who live in manufactured home parks. Mr. Cooper asked the Commission to please
consider adding the manufactured home park zone to the Comprehensive Plan docket and adopting a manufactured
home park zone.
COMMISSION BUSINESS:
A. Public Hearing Spokane Valley Municipal Code (SVMC) Amendment CTA -01-14:
Planner Micki Harnois gave an overview of the proposed privately initiated amendment to the Spokane
Valley Municipal Code (SVMC) 19.70.010(B)(3)(b) and Table 19.60-1 to change the required side and
rear yard setbacks from the current 35 feet to 20 feet when the property is adjacent to a residential use or
zone.
05-22-14 Planning Commission Minutes
Page 1 of 4
Ms. Harnois showed some examples of lots in the Yardley area of the City where some of the lots are only
50 feet wide. She stated it is difficult for people to develop a lot this width with the current 35 -foot setback
against a residential property. Ms. Harnois also showed a chart comparing the setbacks in the same zones
for Spokane, Liberty Lake, and Spokane County.
Jurisdiction
Light Industrial
Heavy Industrial
Spokane Valley Prior to 2007
5 ft
5 ft
Spokane Valley after Nov 2007
35 ft adjacent to residential use/zone
35 ft adjacent to residential use/zone
City of Spokane
10 ft adjacent to R zoned lots
10 ft adjacent to R zoned lots
City of Spokane
0 ft adjacent to residential use
0 ft adjacent to residential use
Spokane County
20 ft adjacent to residential zone
100 ft adjacent to residential zone
Liberty Lake
20 ft adjacent to residential zone
20 ft adjacent to a residential zone
Liberty Lake
0 ft adjacent to residential use
0 ft adjacent to residential use
It was noted that the setbacks in Liberty Lake and Spokane are at zero feet when adjacent to a residential
use. Ms. Barlow stated that when an area, such as the Yardley area, begins to transition there are less
regulatory accommodations given to the nonpreferred uses . The regulations support and encourage uses
consistent with the intent of the zoning district. Commissioner Anderson stated the commercial
development standards allowed heights between 60 and 100 feet. Which would be difficult to handle next
to a residential use or zone at the current setbacks. Commissioner Phillips asked if the Fire Dept. had any
comments regarding the proposal and was informed that none had been received.
Vice Chair Carlsen opened the public hearing for CTA -2014-0001 at 6:23 p.m.
John Renshaw, 1718 Tilsley Place, Spokane: Mr. Renshaw stated he and a partner own property in the
Yardley area. They discovered if their building burned down they would only be allowed to replace it with
a commercial bldg. However buying a 50 -foot lot and getting 15 feet of usable space seemed unreasonable.
Mr. Renshaw said in the area there are many under used lots because of stalled development. He felt it
would make sense to have the setbacks consistent.
Seeing no one else who wished to testify, Vice Chair Carlsen closed the public hearing at 6:27 p.m.
Commissioner Neill moved to approve CTA -2014-0001 as presented by staff
Commissioner Anderson clarified that on a commercial lot you could build up to the property line.
Commissioner Neill asked if landscaping would be required, and Mr. Kuhta responded that a new proposal
adjacent to a residential use or zone would require some site obscuring landscaping.
Commissioner Carlsen said she was concerned about the height a commercial building could be next to a
residential building. She said she would prefer not changing anything about the setbacks in the 1-2 zone.
She said she would prefer to not discuss changing the 1-2 at all. The Commissioners discussed this
possibility and if it would create an inequity.
Commissioner Carlsen moved to amend the main motion to remove all references to side and rear yard
setback changes in the heavy industrial zone. This amendment passed four to zero.
Commissioner Carlsen also said she preferred the way Spokane and Liberty Lake separate the residential
zone from a residential use. Commissioner Anderson said he was not in favor of separating the zone and
use. Commissioner Carlsen felt the Spokane example would assist in solving the problem of the small lots
but would still protect neighborhoods, which were abutting against industrial zones. Mr. Kuhta said a line
could be added to the table to differentiate between the use and zone. There was discussion about the
setbacks being 20 feet next to a use but 35 feet next to a zone. Commissioner Phillips felt it should be one
number, 20 feet or 35 feet. Mr. Kuhta brought up the fact that there are many homes still in the 1-2 zone.
05-22-14 Planning Commission Minutes Page 2 of4
Commissioner Carlsen moved to amend chart 19.60-1 to create a separate row for setbacks when adjacent
to 0 residential use to be 20 feel, leaving the setback for adjacent to a residential zone at 35 feet.
Commissioner Anderson said he did not see the need to separate the setbacks. Commissioner Neill
commented that separating the setbacks created another hardship on the property owner; it was creating
another limiting factor. Commissioner Anderson said he would be more agreeable to the separation if it
was 10 feet for uses and 20 feet on zones, but 35 feet was too much.
Vote on the amendment was one 10 three, motion fails.
Commissioner Neill moved to amend the motion to return the references to all original references 10 Heavy
Industrial setbacks. A/lotion passes four to zero.
Commissioner Anderson asked if the chart could be amended to separate uses from zones even if all the
setbacks stayed the same, so if there was a time in the future when the desire to change them to separate
numbers. Mr. Kuhta said it was possible to do just that.
Commissioner Carlsen moved to amend chart 19-60-1 to add for side and rear yard setbacks to separate
numbers. The motion was approved four to zero.
Commissioner Carlsen said she would be comfortable with 1-2 zone setbacks at 35 feet, but changing the
use setback to 20 feet. She felt this would allow the industrial zones to change Commissioner Phillips
said he would agree to changing all setbacks to 20 feet. Commissioner Neill said he still felt a 35 -foot
setback on a 50 -foot lot was too much. He said he thought a 20 -foot setback for 1-1 and 1-2 adjacent to
residential uses and 1-1 adjacent to a residential zone, and a 35 -foot setback for 1-2 when adjacent to
residential zones. Commissioner Anderson said he could support this suggestion.
Conmrissioner Neill moved to amend table 19.60-1 to set a 20 foot side and rear yard setbacks for 1-1 and
1-2 when adjacent to residential uses and 1-1 adjacent to a residential zone, and a 35 foot side and rear
yard setbacks Jim- 1-2 when adjacent to residential zones. Amendment passed, three to one with
Commissioner Phillips dissenting.
Motion to recommend approval of CTA -2014-0001 to the City Council with an amended table 19.60-1 to
reflect a 20 foot sicle ancl rear yard setbacks for 1-1 and 1-2 when adjacent to residential uses and 1-1
adjacent to a residential zone, and a 35 foot side and rear yard setbacks for 1-2 when adjacent to
residential zones. Motion passes 'bur to zero.
B. Public Hearing Draft Shoreline Master Program (SMP), Draft Regulations:
Senior Planner Lori Barlow introduced the public hearing for the draft Shoreline Master Program
regulations. Ms. Barlow said the purpose was to conduct a public hearing to accept testimony on the draft
Shoreline Master Program regulations. She anticipated deliberations would occur June 12.Staff would
return at that time to discuss comments received.
Chair Carlsen opened the public hearing at 7:15 p.m.
Jamie Short, Dept. of Ecology (DOE), 4601 N Monroe: Ms. Short shared Ecology's appreciation for all the
time and efforts the City has put into the SMP which include tailoring regulations specifically to condition
in the Valley She noted that DOE appreciated the creative approach used in developing the the buffers. She
noted that Ecology had met with staff to discuss the buffers and get a better understanding of the method.
Ecology is "on board" with our buffers and thinks its an interesting approach. However, she would like to
address docks on the river. The City's regulations provide dimensional standards, but do not state where
they would be allowed. She said approximately three years ago the City Council conditionally approved
Goals and Policies which prohibit docks on free flowing stretches of the Spokane River. This is consistent
with the recommendation with the Citizens' Advisory Group, and it is consistent with Spokane County's
Master Program. The regulations say they would be allowed in Waterfront Residential. In some cases,
this designation overlaps the free tlowing portions of the river. The DOE requests the regulations
geographically define where docks will be allowed. She said Ecolgoy has weighed in before on this
subject. It was a large discussion item for the Citizens' Advisory Board. She encouraged the
Commissioners to look at the City's Inventory and Characterization Report, which describes the area and
also suggested review of the city of Spokane's Upriver Dam Project Boundary.
05-22-14 Planning Commission Minutes
Page 3 of 4
Kitty Klitzke, Futurewise, 35 W. Main: Ms. Klitzke stated she participated in the Technical Advisory
Group. She said she represented Futurewise, Lands Council, Spokane River Keepers, and the Spokane
Chapter ol'Trout Unlimited. She said the groups have issues with docks and where they should be allowed
on the river. They don't feel they should be on the free flowing sections of the river. She said there are
issues with the buffers. She said the groups feel the buffers are shallow, not exceeding 100 horizontal feet
from the ordinary high water mark at times. Species such as the Blue Heron might need 179 feet for
shelter. She said there might be places where the critical areas overlay the buffers and they might need to
be wider. Commissioner Carlsen asked if Ms. Klitzke had a specific example where she felt the buffer was
not wide enough and she responded she could not be specific off the top of her head and the letter
submitted did not address any specific area. She said there are places on the map where the habitats are
mapped with a straight line and nesting areas do not follow straight lines. She said the letter contains
suggested language changes, which also references areas the Dept. of Natural Resources and Dept. of Fish
and Wildlife have mapped. In the geologically sensitive areas the group is proposing setbacks which would
be more site specific to keep geological areas from becoming a danger to people and the environment. She
said the group does not feel that wetland buffers should not be required for smaller wetlands, and the No
Net Loss standard would be better served if some of the smaller wetlands required a buffer. Ms. Klitzke
submitted a comment letter which was given to the Planning Commission.
Commissioner Anderson asked about the Upriver Dam Project Boundary information. Ms. Short from
DOE said she would be able to provide a copy to staff, who would then disseminate the information to the
Commissioners.
Bill Abrahams, 1718 S Mamer Rd.: Mr. Abrahams said he was a member of the Shoreline Advisory Group.
He complemented Ms. Barlow and staff for the hard work on the SMP. He said the rules as proposed are
pretty good. He felt the suggested changes proposed by DOE and DNR were good ones. His goals are to
preserve the river as a corridor as wild as it can be kept. He said for him, it was an escape. He said in most
cities you cannot find a river running through it in such a `wild' state. He feels the City should encourage
`wild' nature; it should be a draw to the City. He offered the river has value and needs protection.
Seeing no one else who wished to testify, the chair closed the public hearing at 7:34 p.m.
GOOD OF THE ORDER: Planning Manager Scott Kuhta informed the Commission that he had resigned his
position and this would be his last meeting. The Commissioners wished him well and thanked him for his service.
ADJOURNMENT: There being no other business the meeting was adjourned at 7:36 p.m.
Lh2
Christina Car—, Chair person Date signed
Deanna Horton, secretary
05-22-14 Planning Commission Minutes
Page 4 of 4
COMMUNITY DEVELOPMENT
wRir
-PLANNING DIVISION
File # CTA -2014-0001
Text Amendment to the Spokane
Valley Municipal Code
Chapter 19.70.010 and Table 19.60.1
1st Reading
August 26, 2014
Municipal Code Text Amendment
COMMUNITY DEVELOPMENT
wwr
-PLANNING DIVISION
Background
• Citizen initiated code text amendment
• Request: Reduce the side and rear yard
setbacks from 35' to 20' within the Industrial
Zones when an industrial use is proposed next
to residential use.
Municipal Code Text Amendment 2
COMMUNITY DEVELOPMENT
PLANNING Divrsiow
Current Setback Requirements
Table 19.60-1
Light
Industrial
Heavy
Industrial
Minimum Side and Rear Yard
Adjacent to a Residential Use or
Zone
35'
35'
•Additional Code Reference: SVMC 19.70.010 (B -3-b)
•Side and rear yard setbacks of 35' are required only adjacent to residential zoning
district
Municipal Code Text Amendment
3
COMMUNITY DEVELOPMENT
-PLANNING DIVISION
Planning Commission Recommendation — Table 19.60- 1
Minimum Front Yard Setback
Minimum Flanking Street
Setback
Minimum Side and Rear Yard
Adjacent to a Residential Use
Minimum Side and Rear Yard
Adjacent to a Residential Zone
Office
Commercial
Mixed Use
Industrial
GO 0 NC C RC CC CMU MUC 1-1 1-2
20 20 20 20 20 20 20 20 20 20
20 20 20 20 20 20 20 20 20 20
20 20 20 20 20 20 20 20 3-520 3-520
20 20 20 20 20 20 20 20 20 35
Municipal Code Text Amendment
COMMUNITY DEVELOPMENT
wIr
-PLANNING DIVISION
Planning Commission Recommendation — SVMC 19.70.010.6.3
19.70.010 1-1, Light Industrial district.
B. Supplemental Regulations.
1. The outdoor storage provisions contained in SVMC 19.60.060(B)lshall apply to
the 1-1 district.
2. Mobile food vendors shall be located on/within designated areas which do not
interfere with parking or internal circulation with permission of the property owner,
health certificate and permit.
3. Setbacks.
/11
IF
- =-
zoning districts.
e-
-IF sr
=-
-- -
Purpose: Remove the text reference in the Light
Industrial Zone to be consistent with the table.
Muni,-,_
Spacane
COMMUNITY DEVELOPMENT
Industrial Zones Adjacent to Residential Zones
Q83 91
Municipal Code Text Amendment
6
COMMUNITY DEVELOPMENT
Ivor _iimmimmin
-PLANNING Divrsiow
Residences in Industrial Zones
Municipal Code Text Amendment
7
Yardley Area
• 13 residences
• 2 residences converted to
offices
Typical characteristics
• 50 ft. lot widths
• Scattered residences
• Appears to be in
transition to industrial
uses
Municipal Code Text Amendment
COMMUNITY DEVELOPMENT
Yardley Industrial Area — Lot Sizes and Uses Vary
COMMUNITY DEVELOPMENT
Industrial Zones with Existing Non -conforming Residential Uses
COMMUNITY DEVELOPMENT
Arvir
PANNING DIVISION
„x4 __—i7r
Ve
MI r2
Yd
L age rrd
=gm:Hem Ii& b lal Anal
�ka
LID
Valley -way Ave
Montgomery Area
• 10 residences
• 2 residences converted
to office
Typical characteristics
• 80 ft. average lot width
• Clustered residences
• Recent demolition of
residential structures
for industrial use
Municipal Code Text Amendment 11
COMMUNITY DEVELOPMENT
Montgomery Industrial Area
Clustered
Residential
Residences
recently
demolished;
Industrial use
expanded
COMMUNITY DEVELOPMENT
Montgomery Industria
Area
Municipal Code Text Amendment
13
COMMUNITY DEVELOPMENT
_
-PLANNING DivrsioN
Municipal
Flora Industrial Area
• 15 residences
• 1 residence converted to
office
Typical characteristics
• 80 ft. average lot width
• Clustered residences
• Residential appearance —
dwellings at street front;
industry located behind
Code Text ,.,�ien mer. 14
COMMUNITY DEVELOPMENT
Flora Industrial Area
Residential
Appearance:
Residences at
street front;
Industrial use
located
behind
Municipal Code Text Amendment 15
COMMUNITY DEVELOPMENT
PLANNING DIVISION
Flora Industrial Area
Municipal Code Text Amendment 16
COMMUNITY DEVELOPMENT
Flora
ndustrial Area
Municipal Code Text Amendment
17
COMMUNITY DEVELOPMENT
Flora Industrial Area
Municipal Code Text Amendment
18
COMMUNITY DEVELOPMENT
worwpme-
-P ANNING Divrsiow
Questions?
Municipal Code Text Amendment
19
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 26, 2014 Department Director Approval:
Check all that apply: ['consent ❑ old business ['new business ['public hearing
['information ® admin. report ['pending legislation ['executive session
AGENDA ITEM TITLE: Potential Capital Projects for Public Facilities District
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: Approved refinancing of 2003 LTGO Bonds
BACKGROUND: In 2003, the City of Spokane Valley entered into an Interlocal Agreement for
Development of Regional Center Projects (the "Interlocal Agreement") with the Spokane Public
Facilities District and Spokane County in which, among other things, the District agreed to
cooperatively make certain distributions to the City towards financing of CenterPlace. In
conjunction with the execution of the Interlocal Agreement, the City issued $9,430,000 of
Limited Tax General Obligation Bonds (the "2003 LTGO Bonds") for the purpose of constructing
CenterPlace and making necessary road and street improvements surrounding the facility.
The CenterPlace portion of the project accounted for $7,000,000 of bonds issued at rates
ranging from 2% to 5% that are to be repaid in 30 annual installments running from 2004 to
2033. The City makes the annual payment on this portion of the bond issue with distributions
we receive semi-annually from the Spokane Public Facilities District. The outstanding balance
on this portion of the 2003 LTGO Bond issue is currently $5,990,000.
The City recently voted to refund the 2003 LTGO Bonds, which will result in a savings to the
City and reduction in the annual debt service payments. Accordingly, this will also result in a
reduction in the amount of distributions required from the District. Based upon this action, the
City has approached the Public Facilities District to consider funding potential capital projects
related to CenterPlace from the savings. Staff will be discussing potential projects with the City
Council and seeking their input and preference.
OPTIONS: 1) Suggest changes to the Capital Project List, or 2) Provide additional options or
preferences
RECOMMENDED ACTION OR MOTION: Seeking consensus to move the capital list forward
for consideration by the Public Facilities District.
BUDGET/FINANCIAL IMPACTS: The financial impact to the City would be fronting the funds
for the projects that then will be reimbursed by the Public Facilities District.
STAFF CONTACT: Michael D. Stone, CPRP, Director of Parks and Recreation
ATTACHMENTS: Project Listing
Potential Capital Projects
#
Project
(No priority
Order)
Project Description
Various Costs
Total
Estimated
Cost
1
Entry
Monument
Sign
Install new entry
monument sign w/
reader board at
Mirabeau and Mansfield
Consultant - $15,000
Materials - $80,000
Electrical - $30,000
Site Work. - $25,000
$150,000
2
West Lawn
Gazebo &
Improvements
Install new 28'x13'
gazebo on west lawn to
include relocation of
paved path and
installation of new turf,
irrigation and ADA
walkway
Consultant - $15,000
Structure - $16,000
Site Work - $40,000
Concrete - $35,000
Electrical - $20,000
Misc. - $10,000
$136,000
3
Replace Great
Room
Presentation
System
Completely replace the
10 year old presentation
system with 8'x12' video
wall, video switcher,
audio refresh, cameras
and recording, etc.
Video Wall - $120,000
Video Switcher — $50,000
Audio Refresh - $113,000
Cameras & Recording - $ 15,000
$298,000
4
New
Presentation
System for
Room 109
Install new podium,
video wall, audio
components and
microphone system
New digital system - $30,000
$30,000
5
New
Playground @
Mirabeau
Meadows
Install new play area
including splash pad and
tot area in Meadows
Consultant - $10,000
Play Area - $90,000
Tot Lot - $50,000
Splash Pad - $45,000
Site Work- $15,000
Surfacing - $15,000
$225,000
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 26, 2014
Check all that apply: ❑ consent ❑ old business
❑ information ® admin. report
Department Director Approval:
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Street and Stormwater Maintenance and Repair Contract
GOVERNING LEGISLATION: chapter 39.04 RCW.
PREVIOUS COUNCIL ACTION TAKEN: Adoption of the current street and stormwater
maintenance and repair contract in 2007 and all subsequent annual renewals.
BACKGROUND: The current Street and Stormwater Maintenance Contract expires at the end
of 2014. This contract consists of asphalt repair, roadway shoulder repair and grading, gravel
road grading, crack sealing, sidewalk and path repair, guardrail repair, fencing repair, drainage
structure repair and installation, curb, gutter and inlet repair and installation, and other related
work.
The contract will be competitively bid based on labor, equipment and material rates.
The contract will commence in January, 2015 and expire on December 31, 2015. The City may
extend the contract for up to four additional one year terms, which will commence on January 1
of each year and end on December 31 of that year. The City will give the contractor written
notice of its intent to extend the contract at least sixty days before the contract term expires. The
total duration of the contract shall not exceed five years.
Equipment shall conform to all state and local regulations. The machinery and equipment shall
be modern, clean, and maintained in proper working condition at all times consistent with the
current standard of industry and subject to approval of the City. This standard is being adopted
so we can ensure the equipment is in good condition and repair to be able to perform the work,
without having a hard cap on the age of the equipment. The specifications also state that the
City will not pay for equipment time that is lost due to malfunction, which provides the City with
some control from a contractor using equipment that is in poor repair. The City has a member
of the Public Works staff on site for all work, and will know if there are delays due to
malfunctioning equipment.
The estimated cost for this work in 2015 is $1,366,000.
Approximate percentage of Work
Asphalt Repair — Pavement removal, overlay
and patching
55%
Shoulder Repair
11
Gravel Road Grading
2%
Crack Sealing
12%
Sidewalk and Path Repair
1%
Guardrail Repair
1%
Fencing Repair
1%
Drainage Structure Repair
10%
Bridge Inspection & Repair
1%
Miscellaneous Services
6%
Total
100%
The snow removal contract will not be included with this contract as it had been in the past. A
separate snow removal contract will be bid at a later date.
OPTIONS: (1) Discuss the draft bid package; (2) take other action as appropriate.
RECOMMENDED ACTION OR MOTION: NA
BUDGET/FINANCIAL IMPACTS: The estimated cost for this work in 2015 is $1,366,000 and
will be financed from Fund #101 Street Fund and Fund #402 Storm Management Fund.
STAFF CONTACT: Eric Guth — Public Works Director
ATTACHMENTS: Draft Street and Stormwater Maintenance and Repair bid package
Spokane
Valley
2015 Street and Stormwater Maintenance and Repair Contract
Bid Proposal Form
The undersigned individual represents and warrants that he or she is duly authorized to execute
the bid on behalf of any partnership, joint venture or corporation.
**The hours below represent an average year and are subject to change
Company Name:
Signature:
Printed Name:
Regular Hours:
Estimated
Trade
Occupation
Reg. Hours
Rate
Total
Cement Masons
Journey Level
240
Fence Erectors
Fence Erector
20
Flaggers
Journey Level
1900
Laborers
General Laborer
2300
Laborers
Asphalt Raker
120
Laborers
Concrete Crewman
220
Laborers
Guard Rail
10
Laborers
Pipelayer
130
Laborers
Traffic Control Supervisor
40
Power Equipment Operators
Blade(finish & bluetop)
200
Power Equipment Operators
H.D. Mechanic
30
Power Equipment Operators
Paving Machine
200
Power Equipment Operators
Rollerman
400
Power Equipment Operators
Screed Operator
200
Power Equipment Operators
Power Broom
90
Power Equipment Operators
Backhoes & Hoe Ram
30
Power Equipment Operators
Vactor Guzzler, Super Sucker
10
Power Equipment Operators
Roto Mill
90
Power Equipment Operators
Posthole Auger or Punch
10
Power Equipment Operators
Backhoe (45,000 GW & under)
380
Truck Drivers
Dump Truck (E. WA -690)
800
Truck Drivers
Dump Truck & Trailer (E. WA -690)
500
Truck Drivers
Other Trucks (E. WA -690)
30
Truck Drivers
Transit Mixer
10
Overtime Hours
Total Regular Cost
Estimated
Trade
Occupation
OT Hours
Rate
Total
Cement Masons
Journey Level
20
Fence Erectors
Fence Erector
5
Flaggers
Journey Level
50
Laborers
General Laborer
75
Laborers
Asphalt Raker
25
Laborers
Concrete Crewman
20
Laborers
Guard Rail
5
Laborers
Pipelayer
15
Laborers
Traffic Control Supervisor
5
Power Equipment Operators
Blade(finish & bluetop)
20
Power Equipment Operators
H.D. Mechanic
5
Power Equipment Operators
Paving Machine
20
Power Equipment Operators
Rollerman
40
Power Equipment Operators
Screed Operator
20
Power Equipment Operators
Power Broom
10
Power Equipment Operators
Backhoes & Hoe Ram
5
Power Equipment Operators
Vactor Guzzler, Super Sucker
5
Power Equipment Operators
Roto Mill
5
Power Equipment Operators
Posthole Auger or Punch
5
Power Equipment Operators
Backhoe (45,000 GW & under)
30
Truck Drivers
Dump Truck (E. WA -690)
5
Truck Drivers
Dump Truck & Trailer (E. WA -690)
40
Truck Drivers
Other Trucks (E. WA -690)
10
Truck Drivers
Transit Mixer
5
Equipment
Equipment Type
Unit Type
Total Overtime Cost
Quantity Hourly Rate
Total
1 Ton Truck
Hour
600
1 Ton/Trailer
Hour
25
1/2 Ton Truck
Hour
150
160 Blade
Hour
250
3 Axle Tilt Trailer
Hour
75
5th Wheel/Lowboy
Hour
125
Arrowboard
Day
50
Asphalt Saw
Hour
25
Backhoe
Hour
25
Broce Broom
Hour
150
Chop Saw
Hour
20
Crack/Joint Sealer
Hour
250
DD -110 Roller or Equivalent
Hour
50
DD -34 Roller or Equivalent
Hour
300
End Dump Truck
Hour
400
End Dump/Pup
Hour
200
Grade Roller
Hour
35
Hoe Pack
Hour
20
Jumping Jack Wacker
Hour
30
Nuclear Densometer
Hour
150
Paver
Hour
150
Plate Wacker
Hour
10
Skippy
Hour
200
Super Dump
Hour
450
Traffic Control Vehicle
Hour
400
Variable Message Sign
Day
40
Water Truck - LG
Hour
200
Water Truck - SM
Hour
200
Materials
Drywell
Drywell
Catchbasins
Catchbasins
Catchbasins
Catchbasins
Material Type
Total Equipment Cost
Unit Type Quantity
Unit Price
Total
HMA 3/8" PG 64-28 50 Gyro
Ton
500
HMA 1/2" PG 64-28 50 Gyro
Ton
3500
HMA 1/2" PG 70-28 75 Gyro
Ton
1200
HMA 1/2" PG 70-28 100 Gyro
Ton
500
CRUSHED SURFACING TOP COURSE
Ton
1500
CRUSHED SURFACING BASE COURSE
Ton
200
GRAVEL BACKFILL FOR DRYWELLS
Ton
700
TACK OIL
Gallon
1500
PRECAST CONCRETE DRYWELL TYPE A
EA
7
PRECAST CONCRETE DRYWELL TYPE B
EA
7
CATCH BASIN TYPE 1
EA
5
CATCH BASIN TYPE 2
EA
5
TYPE 1 INLET
EA
3
GRATE INLET TYPE 2, WSDOT
EA
3
Total Material Cost
CITY OF SPOKANE VALLEY
INSTRUCTIONS TO BIDDERS
STREET AND STORMWATER MAINTENANCE AND REPAIR
SERVICES
SVPW # 14-048
Spokane
jUalley
BID PROPOSALS DUE: September 18, 2014
Submit to:
City of Spokane Valley
SVPW # 14-048
Attn: City Clerk
11707 E Sprague, Suite 106
Spokane Valley, WA 99206
Page i
Table of Contents
1 INTRODUCTION 1
1.1 Background and Purpose 1
1.2 EligiBllity to Bid 1
2 BID CONTENT AND FORMAT 1
2.1 Standard Specifications for road, bridge and municipal construction 3
2.2 Definitions 3
2.3 Period of Performance 3
3 SCOPE OF SERVICES 4
3.1 Overview 4
3.2 Estimated Annual Cost 4
3.3 Approximate percentage of Work 4
3.4 Specifications Error! Bookmark not defined.
3.5 Other Considerations 4
4 GENERAL INFORMATION 5
4.1 ITB Coordinator 5
4.2 Estimated Schedule of Procurement Activities 5
4.3 Submission of Bid Proposals 5
4.3.1 Preparation of Envelopes 5
4.3.2 Submission of Bids 5
4.3.3 Due Date and Time 6
4.3.4 Bid Opening 6
4.3.5 Official Bid Results 6
4.4 Revisions to the ITB 6
4.5 Minority & Women -Owned Business Participation 6
4.6 Acceptance Period 7
4.7 Costs to BID 7
4.8 No Obligation to Contract 7
4.9 Rejection of Bids 8
4.10 Bid Security 8
4.11 Non -Collusion declaration 8
4.12 Bid Evaluation 9
4.13 Reservation of rights 10
4.14 Severability 10
ATTACHMENT A — Specifications for Street and Stormwater Maintenance and Repair Services
ATTACHMENT B — Construction Agreement (City form)
ATTACHMENT C — Performance and Payment Bond (City form)
ATTACHMENT D — Bidders Packet
Page ii
1 INTRODUCTION
1.1 BACKGROUND AND PURPOSE
The City of Spokane Valley is seeking Bid proposals from eligible and responsible
contractors to perform Street and Stormwater Maintenance and Repair Services. The
work will be assigned to the Contractor, by Work Orders that will address the scope
of the work and time for completion, and shall be performed as directed by and to the
satisfaction of the City in accordance with the Contract Documents and with technical
specifications issued with the Work Order. The Work shall meet all local, state, and
federal standards and regulations.
The Work shall be performed on a time and material basis. The total contract price
for the initial term and for each subsequent term shall not exceed $1,366,000. The
City does not guarantee any amount of work or that the value of the work will reach
any amount. Any contract resulting from this solicitation is not exclusive. The City
may perform street and stormwater maintenance and repairs by separate contractors
or with its own forces.
Responsive bids may or may not result in a contract with the City.
1.2 ELIGIBILITY TO BID
To be eligible to bid, each Bidder shall, at the time of the Bid Submittal:
1. Have a current certificate of registration as a contractor pursuant to chapter
RCW 18.27; (see: https://fortress.wa.gov/lni/bbip/ )
2. Not be disqualified from bidding on any public works contract pursuant to
RCW 39.06.010 or 39.12.065(3). (see
also: http://www.lni.wa.gov/TradesLicensing/PrevWage/AwardingAgencies/
Deb arredC ontractors/default. asp )
2 BID CONTENT AND FORMAT
Bidders shall submit their Bids on the forms in Part 2 — BID PROPOSAL
DOCUMENTS. Each part shall be legible, typed or filled out in ink, and shall be
complete.
Dollars and cents and percentage mark-up rates shall omit digits more than two places
to the right of the decimal point, e.g., $27.12 and 18.25%.
Except as may be provided in the Contract Documents, the Bid Prices shall include
everything necessary for the prosecution and completion of the work and fulfillment
of the Contract including all labor and services, materials, equipment, tools, plant and
other facilities and management, supervision, and field design.
Proposals that contain omissions, erasures or irregularities of any kind may be
rejected. Any qualification, addition, limitation or provision attached to or contained
in a Bid may render the Bid non-responsive. No oral, facsimile, telegraphic or
telephonic bids or modifications will be considered.
ACKNOWLEDEGMENT OF ADDENDA
Each Bidder shall include on the Bid form specific acknowledgment of receipt of all
addenda issued by the City during the bidding period. If the Bidder does not
specifically acknowledge all addenda, the City may reject the Bid as non-responsive
unless the City determines from delivery records or from inclusion of information in
the Bid of information contained in the addenda that the Bidder received constructive
notice of the addenda.
ESTIMATED QUANTITIES
Estimated quantities and dollar amounts on the Bid Proposal Form are estimates only,
being given only as a basis for comparing bids. The City does not warrant, expressly
or by implication that the actual quantities will correspond to the estimated quantities.
The City reserves the rights to increase or decrease the amount of any class, portion
or type of Work and make changes to the Work as the City deems appropriate.
PRE-BID REQUESTS FOR CLARIFICATION
All requests for clarification or interpretation of the Contract Documents information
shall be directed in writing to the City ITB Coordinator and may be submitted via
mail, email, or fax. The required Bid Question form is attached to the end of this
document. Interpretations or clarifications considered necessary by the City in
response to such requests will be issued by Addenda to all proposing Bidders who
provide contact information. Requests received less than three days prior to the date
of Bid openings may not be answered. Only responses in Addenda will be binding.
Bidders shall not rely on any oral statements or interpretations as they shall be
without legal effect.
All bids shall be signed by the Bidder, or the Bidder's authorized representative. If
the Bid is made:
By an individual, the Bidder's name and signature must be shown;
By a partnership or joint venture, it shall contain the names of each partner, the
mailing address of the partnership or joint venture and shall be signed in the firm
name, followed by the signature of the person signing, indicating that person's
position in the partnership or joint venture; or
By a corporation, the name of the state under the laws of which the corporation
is chartered, the name and post office address of the corporation and the title of
the person who signs on behalf of the corporation must be shown.
Upon the City's request, the Bidder shall provide copies of the articles of
incorporation, bylaws, resolutions of board of directors, partnership papers, joint
venture agreements, and any other documents evidencing the legal status of the
Bidder and the authority of the Bidder's officer or representative who signed the Bid
on behalf of the Bidder.
2.1 SPECIFICATIONS FOR ROAD, BRIDGE AND MUNICIPAL
CONSTRUCTION
The Work on this project shall be accomplished in accordance with the following
Contract Documents: 2014 Standard Specifications for Road, Bridge and Municipal
Construction as issued by the Washington State Department of Transportation
(WSDOT), Amendments to 2014 WSDOT Standard Specifications, and Special
Provisions.
Also incorporated into the Contract Documents by reference are:
• Manual on Uniform Traffic Control Devices for Streets and Highways,
currently adopted edition, with Washington State modifications, if any;
• City of Spokane Valley Street Standards.
EXAMINATION OF DRAWINGS AND SPECIFICATIONS
Each Bidder shall personally examine the Contract Documents. Bidders shall
consider federal, state, and local laws and regulations that may affect cost, progress,
or performance of the Work.
Each Bidder has the obligation to notify the City in writing, and prior to Bid closing,
of any ambiguity or inconstancy the Bidder asserts in the Contract Documents.
2.2 DEFINITIONS
City — The City is the City of Spokane Valley, a Washington State Municipal Code
City, which is issuing this Invitation to Bid.
Contractor — Successful Bidder that is awarded the Work stipulated in this Invitation
to Bid from the City.
Contract Documents — Invitation to Bid (ITB) — Formal procurement document in
which a public work, service or need is identified. The purpose of an Invitation to Bid
is to solicit responses in order to contract for work with a responsible Contractor.
Responsible Bidder — Individual or company who responds to this Invitation to Bid,
meets responsibility criteria, and has been accepted by the City.
2.3 PERIOD OF PERFORMANCE
It is the intention of the City to enter into a Contract with the lowest responsible and
responsive Bidder for the 2015 calendar year. Thereafter, the City may award up to
four additional and sequential one-year contracts for the Work to the same
Contractor.
3 SCOPE OF SERVICES
3.1 OVERVIEW
The City is seeking qualified contractors to bid on Street and Stormwater
Maintenance and Repairs Services for 2015. These services will be performed on a
regular scheduled basis to the satisfaction of the City and shall meet all local, state,
and federal standards and regulations.
The City has approximately 425 centerlane miles, including approximately 50 miles
of principal arterials, 43 miles of minor arterials, 36 miles of collector arterials, and
296 miles of local access roads.
3.2 ESTIMATED ANNUAL COST
The estimated probable cost for this work in 2015 is $1,366,000.
3.3 APPROXIMATE PERCENTAGE OF WORK
Asphalt Repair — Pavement removal, overlay and
patching
5504
Shoulder Repair
11%
Gravel Road Grading
2%
Crack Sealing
12%
Sidewalk and Path Repair
1%
Guardrail Repair
1%
Fencing Repair
1%
Drainage Structure Repair
10%
Bridge Inspection & Repair
1%
Miscellaneous Services
6%
Total
100%
3.4 OTHER CONSIDERATIONS
• Payment of Spokane County prevailing wages shall be factored into Bid proposal
costs. The Contract is pursuant to Chapters 39.12 and 49.28 RCW, amendments
thereto and regulations issued thereunder, relating to prevailing wages, benefits
and other requirements. Bidders should examine and be familiar with such
requirements. No claim for additional compensation will be allowed which is
based on a lack of knowledge or a misunderstanding of any such requirement or
because the Bidder fails to include the Bidder's price increases in wages during
performance of this contract.
• All work is considered a Public Work and will require the City to withhold
retainage.
• The annual contract amount may vary depending upon the yearly budget and the
annual work plan.
4 GENERAL INFORMATION
4.1 ITB COORDINATOR
The City ITB Coordinator is the main point of contact in the City for this
procurement. The City ITB Coordinator and contact information is as follows:
Name: Shane Arlt
Location: City of Spokane Valley, Public Works Department
11707 East Sprague, Suite 106
Spokane Valley, WA 99206
Phone: 509-720-5002
Fax: 509-688-0261
E-mail address: sarlt@,spokanevalley.org
4.2 ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES
Issue Request for Proposals:
August 29, 2014
Bids Due:
September 18,
2014
Evaluate Bids:
September 18,
2014
Notice of Intent to Award:
September 23,
2014
The City reserves the right, in its sole discretion, to revise the above schedule.
4.3 SUBMISSION OF BID PROPOSALS
4.3.1 Preparation of Envelopes
Place and seal the Bid Proposal in an envelope with the following information on it:
" ITB # 14-048 — STREET AND STORMWATER MAINTENANCE AND
REPAIR"
DUE: by 10:00 a.m. on Thursday September 18, 2014
(BIDDER'S COMPANY NAME)"
4.3.2 Submission of Bids
Submit the original Bid Proposal to the following address:
City of Spokane Valley
ITB # 14-048
Attn: City Clerk
11707 E. Sprague Ste. 106
Spokane Valley, WA 99206
NOTE: Bid Proposals shall not be accepted by fax or email.
4.3.3 Due Date and Time
It is the responsibility of the Bidder to be sure the Bid Proposals are sent sufficiently
ahead of time to be timely received:
No later than 10:00 a.m. on September 18, 2014.
Bidders mailing Bid Proposals should allow normal mail delivery time to ensure
timely receipt of their Bids. The City reserves the right to not consider Bid Proposals
received late.
4.3.4 Bid Opening
Sealed Bid Proposals received before the due date and time shall be publicly opened
on: September 18, 2014
at: City Council Chambers
11707 E. Sprague Ave Suite 101
Spokane Valley, WA 99206
4.3.5 Official Bid Results
Official Bid results shall be published on the City's web site within five business days
of the opening at www.spokanevalley.org under the Public Works Department, Bid
Information webpage.
4.4 REVISIONS TO THE ITB
In the event it becomes necessary to revise any part of this ITB, addenda shall be
provided to all who receive the ITB via email.
Bidders shall provide the Bidder's contact information to the City in the form of an
email address and/or mailing address when requesting an ITB package so that
addenda or clarifications can be forwarded to the Bidder's attention.
The City also reserves the right, in its sole discretion, to cancel or to reissue the ITB,
in whole or in part, prior to final award of a contract.
4.5 MINORITY & WOMEN -OWNED BUSINESS PARTICIPATION
The City encourages participation in all of its contracts by firms certified by the
Washington State Office of Minority and Women's Business Enterprises (OMWBE).
Bidders may contact OMWBE at 866-208-1064 (Toll Free)
or http://www.omwbe.wa.gov/certification/certification directory.shtml to obtain
information on certified firms.
4.6 ACCEPTANCE PERIOD
Bids shall provide up to 60 days for acceptance by the City from the due date for
receipt of Bids.
MODIFICATION AND WITHDRAWL OF BIDS:
A modification of a Bid will be considered only if the modification is received prior
to the time announced for the opening of Bids. All modifications shall be made in
writing executed and submitted in the same form and manner as the original Bid.
A Bid may not be withdrawn after the date and time established for submitting bids.
Pursuant to RCW 39.30.060 for every contract that is expected to cost one million
dollars or more for the construction, alteration or repair of any public building or
public work, the Bidder shall list as part of its bid either itself or the names of the
subcontractors with whom the Bidder, if awarded the contract, will subcontract for
performance of the work of: HVAC (heating, ventilation, and air conditioning);
plumbing as described in chapter 18.106 RCW; and electrical as described in chapter
19.28 RCW. The Bidder shall not list more than one subcontractor for each category
of work identified, unless subcontractors vary with bid alternates, in which case the
prime contract bidder must indicate which subcontractor will be used for which
alternate. Failure of the prime contract bidder to submit as part of the bid the names
of such subcontractors or to name itself to perform such work or the naming of two or
more subcontractors to perform the same work shall render the prime contract
bidder's bid nonresponsive and, therefore, void.
The requirement to name proposed HVAC, plumbing, and electrical subcontractors
applies only to proposed HVAC, plumbing, and electrical subcontractors who will
contract directly with the Bidder. The City does not expect any HVAC, plumbing, or
electrical work to be done under this contract.
4.7 COSTS TO BID
The City shall not be liable for any costs incurred by the Bidder in preparation of a
Bid Proposal submitted in response to this ITB, in preparation or conduct of a
presentation, or any other activities related to responding to this ITB.
4.8 NO OBLIGATION TO CONTRACT
This ITB does not obligate the City to contract for services specified herein. A
contract with the City may or may not result from the establishment of a list of
responsive Bids.
4.9 REJECTION OF BIDS
The City reserves the right, in its sole discretion, to reject any and all Bids received
without penalty and to not issue a contract as a result of this ITB.
4.10 BID SECURITY
All Bids shall be accompanied by a Bid Security in the form of a surety bond, postal
money order, cashier's check, or certified check in an amount equal to five percent of
the amount of the Bid proposed.
Bid Security in the form of a postal money order, cashier's check, or certified check
shall be made payable to the City of Spokane Valley. Cashier's checks and money
orders shall be drawn on banking institutions with a branch in Washington State.
If the Bid Security is in the form of a surety bond, it shall be from a corporate surety
licensed to do business in the State of Washington. The City strongly recommends the
use of the City Bid Deposit Surety Bond Form. If the City's Bid Deposit Surety Bond
Form is not used, the Bidder is warned to take special care in ensuring that the form
used does not materially alter, qualify or conflict with the terms and conditions set
forth in the City's Bid Deposit Surety Bond Form.
The failure to furnish the required Bid Security shall render the Bid non-responsive
and void.
The Bid Security shall be forfeited to the City if, within 10 days after notice of the
award, exclusive of the day of notice, the Bidder to whom the Contract is awarded
fails to enter into, execute and deliver to the City the Contract and Performance and
Payment Bonds on the forms included in the Contract Documents and furnish
evidence of insurance as required by the Contract Documents.
Forfeiture of the Bid Security shall not limit the City's right to recover all damages
caused by the Bidder's failure to enter into a Contract with the City.
Bid Securities of the unsuccessful Bidders shall be returned after a Contract has been
executed with a Bidder, or after the City has rejected all Bids.
4.11 NON -COLLUSION DECLARATION
The Bidder shall certify that their firm has not entered into any agreement of any
nature whatsoever to fix, maintain, increase or reduce the prices or competition
regarding the items covered in this Invitation to Bid. The Bidder is to return the Non -
Collusion Declaration with the Bid. A copy of the form can be found in
ATTACHMENT D of this ITB.
4.12 BID EVALUATION
Bids will be evaluated by the City to determine which is the lowest responsive Bid.
The City, in its sole discretion, reserves the right to waive minor bid errors,
informalities, and immaterial irregularities when it is in the City's best interest to do
so.
At the time and place stated in the Invitation to Bid (which may be changed by
Addendum) for the opening and reading of Bids, each Bid, except those that have
been timely and properly withdrawn, shall be publically opened and read aloud by the
City.
The time stamp located in the City's Main Office Suite 106 shall be the official Bid
clock and shall determine the timeliness of the Bid submittals.
Bid results will be posted on the City's website and emailed out to the planholders
when available.
4.13. Irregular Bids
(a) A Bid shall be considered irregular and shall be rejected if:
(1) The authorized Bid Proposal Form furnished by the City is not used or is
materially altered;
(2) The completed Bid Proposal Form contains any unauthorized additions,
deletions, alternate Bids, or conditions;
(3) The Bidder adds provisions reserving the right to reject or accept the
Award, or enter into a contract with the City;
(4) A price per unit cannot be determined from the Bid Form;
(5) The Bid Form is not properly executed;
(6) An executed non -collusion certificate is not provided; or
(7) Proper Bid Security does not accompany the Bid.
(b) A Bid may be considered irregular and may be rejected if:
(1) The Bid Form does not include a unit price for every Bid item;
(2) Any of the unit prices are excessively unbalanced (either above or below
the amount of a reasonable Bid) to the potential detriment of the City;
(3) Receipt of Addenda is not acknowledged;
(4) A member of a joint venture or partnership and the joint venture or
partnership submit Bid Forms for the same project (in such an instance, both
Bids may be rejected); or
(5) If Bid Form entries are not made in ink.
Bid Errors
After opening the Bids, the City will check them for correctness or extensions of the
prices per unit and the total price. If a discrepancy exists between the price per unit
and the extended amount of any Bid item, the price per unit will control. The total of
extensions, corrected where necessary, will be used by the City for award purposes.
4.13 RESERVATION OF RIGHTS
The City reserves the right to reject any and all Bids, waive any informalities or
minor irregularities in the Bids, and determine which firm meets the criteria set forth
in the Invitation to Bid documents. No firm may withdraw its Bid after the deadline
set for receiving all Bids, unless the award is delayed for a period exceeding 60 days.
4.14 SEVERABILITY
If any section, sentence, clause or phrase of this ITB shall be held to be invalid, such
invalidity shall not affect the validity of any other section, sentence, clause or phrase
of this ITB.
4.16 EVALUATION OF BIDDER RESPONSIBILITY
A. General Responsibility Criteria
As required by RCW 39.04.350(1), and in addition to the requirements that
must be satisfied at bid time set forth in Section , before award of this public
works contract the Bidder shall meet the following responsibility criteria to be
considered a responsible bidder and qualified to be awarded a public works project.
The Bidder must:
1. Have a current state unified business identifier number; and
2. If applicable, have industrial insurance coverage for the Bidder's
employees working in Washington as required in RCW Title 51; an employment
security department number as required in 50 RCW; and Title a state excise tax
registration number as required in Title 82 RCW.
B. Supplemental Responsibility Criteria
In accordance with RCW 39.04.350(2), the City has adopted bidder
responsibility criteria that the Bidder must meet to the City's satisfaction. The Bidder
must establish to the City's satisfaction that the Bidder:
1. Has the ability, capacity, and skill to perform the Work in accordance
with the Contract Documents.
(a) Approach to the Work. Provide a written description of Bidder's approach to
successfully performing this Contract, including
(b) Contract Personnel. Provide a list of key personnel, including supervisory
employees for the Contract, and describe their duties on this Contract and experience
performing work of similar scope, time constraints and complexity.
(c) Equipment. Provide information on owned equipment Bidder intends to use
to perform the Contract, including make, model and year.
(d) Safety. Provide a description of Bidder's safety program on a similar contract
with documentation of Bidder's safety record for the last three years, including
information on all loss of work accidents.
2. Has successfully performed at least activities of "similar scope,
time constraints and complexity." For purposes of this Contract, "activities of similar
scope time constraints and complexity" means activities within the last five years
involving road repair and maintenance of at least .]
For each activity of similar scope, time constraints and complexity the Bidder shall, if
requested by the City, provide the following information:
(a) Owner's name and contact information for the Owner's representative;
(b) Awarded contract amount;
(c) Final contract amount;
(d) A description of the scope of the project and how the project is similar to this
project; and
(e) The Bidder's assessment of its performance on each project, including but not
limited to the following:
i. Quality of project and quality control;
ii. Management of safety and safety record;
iii. Timeliness of performance;
iv. Use of skilled personnel;
v. Management of subcontractors;
vi. Availability of and use of appropriate equipment;
vii. Compliance with contract documents; and
viii. Management of schedule, submittals process, change orders, and close-out.
In evaluating whether the projects and work were "successfully performed,"
the City may check Owner references for the previous projects and may evaluate the
Owners' assessment of the Bidder's performance, including but not limited to the
following areas:
(a) Quality of project and quality control;
(b) Management of safety and safety record;
(c) Timeliness of performance;
(d) Use of skilled personnel;
(e) Management of subcontractors;
(f) Availability of and use of appropriate equipment;
(g) Compliance with contract documents; and
(h) Management of schedule, submittals process, change orders, and close-out.
A Bidder that is or recently has been seriously deficient in contract
performance is presumed to be non responsible, unless the City determines that the
circumstances were properly beyond the Bidder's control, or unless the Bidder has
taken appropriate corrective action. Past failure to apply sufficient tenacity,
perseverance, and effort to perform acceptably is strong evidence of non
responsibility. Failure to meet the quality requirements of a contract will be a
significant factor for the City in determining satisfactory performance.
3. Has the necessary character, integrity, reputation, judgment,
experience, and efficiency to perform the Work and has a history of compliance with
all applicable laws, ordinances and regulations.
The Bidder shall not be debarred or suspended by the United States or by
other governmental agency. The Bidder must demonstrate that it has a satisfactory
record of integrity and business ethics for the life of the firm or the last five years,
whichever is less, by their officers, directors and holders of 5% or more of their stock
or equity, including, but not limited to:
(a) No conviction of a crime involving bidding upon or performance of a local,
state or federal government contract;
(b) No conviction of a crime involving serious moral turpitude or the knowing
disregard of the law; and
(c) No history of failure to timely or properly pay contract obligations, including
subcontractors.
C. If the Bidder is a joint venture, the Bidder shall submit information for the
joint venture if the members have worked together in the past, and also information
about each member of the joint venture. The Joint Venture Agreement shall be
included in the submission.
D. Consequences of Failure to Provide Requested Information
If the Bidder fails or refuses to provide all the information requested by the
City, provides false information, or fails to cooperate with the City's investigation
into its responsibility, the Bidder will be determined to be non -responsible and
ineligible for award of the Contract, and the Bidder's bid security may be forfeited.
E. Investigation by the City
The City reserves the right to investigate the qualifications of any Bidder,
including but not limited to the right to contact references or third parties and to
examine records other than the Bid to verify the Bidder is qualified to successfully
complete the Work and is otherwise responsible. The City may, but is not obligated
to, provide the Bidder with the opportunity to provide additional information to
establish that it is a responsible Bidder.
F. Request to Change Criteria During Bidding
Bidders with concerns about the relevancy or restrictiveness of the
Supplemental Bidder Responsibility Criteria required in these bidding documents
may make or submit requests to the City to modify the criteria. Such requests shall
be in writing, describe the nature of the concerns, and propose specific modifications
to the criteria that will make the criteria more relevant and/or less restrictive of
competition. Any such requests must be submitted to the City , in
writing, no later than seven business days prior to the Bid submittal deadline.
G. Determinations of Non -Responsibility and Appeal
If the City determines that a Bidder is not responsible, the City will provide, in
writing, the reasons for the determination. The Bidder may then appeal the
determination within three business days by submitting additional information to the
City. After reviewing the additional information, the City will issue, in writing, its
final determination. If the City determines that the Bidder is not responsible, the City
will not execute a contract with any other Bidder until two business days after the
Bidder receives the Owner's final determination.
G. Subcontractor Responsibility
As required by RCW 39.06.020, the Contractor shall verify that the
responsibility criteria of this section have been met by each of its first tier
subcontractors and shall require that each subcontractor verify that the responsibility
criteria have been met by their subcontractors. Verification shall include that each
subcontractor, at the time of subcontract execution, meets the responsibility criteria
listed in RCW 39.04.350(1) and possesses an electrical contractor license, if required
by chapter 19.28 RCW, or an elevator contractor license, if required by chapter 70.87
RCW. This verification requirement applies to all subcontractors regardless of tier.
4.19 CONTRACT AWARD
If a Contract is awarded, the City shall award the Contract to the responsible Bidder
that submits the lowest total responsive Bid for the schedule(s) selected by City after
Bid opening and prior to award.
If the Contract is to be awarded, City shall give the successful Bidder a Notice of
Award within 60 days after the day of the Bid opening. No other act of the City or
others will constitute acceptance of a Bid.
The City reserves the right to request Bidders to extend the effective period of their
Bids.
4.20 BID PROTEST PROCEDURES
Form of Protest: In order to be considered, a Protest shall be in writing, addressed to
the City. The Protest shall include the following:
1. The name, address, and phone number of the Bidder protesting, or the
authorized representative of the Bidder;
2. A complete, detailed statement of all grounds for protest, supporting
authority, and any supporting documentation. Supplemental information will
not be considered unless the supplementation contains information not
available at the time of protest;
3. The specific ruling or relief requested; and
4. Evidence that all persons with a financial interest in the procurement have
been given notice of the Protest or if such persons are unknown, a statement to
that effect.
Who May Protest
1. Protests based on specifications: Any prospective Bidder.
2. Protests following Bid opening: Any Bidder with a substantial financial
interest in the award of a Contract.
Time to Protest
1. Protests based on specifications or other terms in the Contract
Documents must be received by the City no later ten calendar days prior to the
date established for submittal of Bids.
2. The City must receive protests based on other circumstances within
two business days following bid opening.
3. In no event shall a Protest be considered if all Bids are rejected or after
execution of the Contract.
Determination of Protest
Upon receipt of a timely written Protest, the City shall investigate the Protest and
shall respond in writing to the Protest prior to the award of Contract. If a Protest is
submitted in accordance with the procedures set forth above, the City will not execute
a contract for the project any sooner than two business days after the City's decision
on the protest.
Failure to Comply
Failure to comply with the procedures set forth herein may render a protest untimely
or inadequate and may result in rejection thereof by the City.
Exhaustion of Administrative Remedies
By submitting a bid the Bidder agrees the Bidder's compliance with the protest
procedures set forth herein are a mandatory condition precedent to the Bidder
initiating a lawsuit against the City.
Venue
By submitting a bid, the Bidder acknowledges and agrees that a lawsuit or action
related to or arising out of this procurement shall be brought in the Superior Court of
Spokane County, Washington.
Bid Question Form
Street and Stormwater Maintenance and Repair Services
Bid # 14-048
In accordance with Section 1-02.4(1) General, the following form is provided
for noting errors or conflicts found in the plans or specifications or for asking
questions that are pertinent to bidding the contract. Submit the form by faxing
to (509) 688-0261 or emailing to sarlt@spokanevalley.org
Attention: Shane Arlt
Public Works Department
City of Spokane Valley
All faxes shall be received 48 hours prior to the Bid opening to allow the
City time to respond. The Engineer shall issue clarifications via addenda,
faxed to questioner and all prospective Bidders listed on the Planholder's List.
I have the following question:
Specification Reference: or Page No:
Detail No. Plan Sheet No
Please respond to:
Name:
Company:
Address:
Fax Number:
CONTRACT
PROVISIONS
FOR CONSTRUCTION OF:
STREET AND STORMWATER
MAINTENANCE AND REPAIR
BID NO.: SVPW 14-048
Please note that this "Contract Provisions" document references the Washington State Department
of Transportation (WSDOT) 2014 Standard Specifications for Road, Bridge, and Municipal
Construction; and the contents explain the exceptions and/or amendments to that WSDOT
document. That 962 page document can be found on WSDOT's website
at http://www.wsdot.wa.gov/publications/manuals/m41-10.htm
Spokane
jUalley
Plan Set No.
Bid Set
PART 1
INTRODUCTION
Advertisement for Bids
Table of Contents
Page 2 of 104
ADVERTISEMENT FOR BIDS
CITY OF SPOKANE VALLEY
PUBLIC WORKS DEPARTMENT BID #14-048
STREET AND STORMWATER MAINTENANCE AND REPAIR
Notice is hereby given that the City of Spokane Valley, Spokane County, Washington will accept
sealed bids for the Street and Stormwater Maintenance and Repair. The project consists of
asphalt repair, roadway shoulder repair and grading, gravel road grading, crack sealing, sidewalk
and path repair, guardrail repair, fencing repair, drainage structure repair and installation, curb
and gutter and inlet repair and installation and other and other related work.
Copies of the bid packet including specifications and plans may be obtained in PDF format by
downloading from the Spokane Valley FTP site. To obtain the FTP site password and to submit a
bid for this project, Contractors must contact Devin Nickerson, Spokane Valley Public Works, at
720-5008 or by email at dnickerson@spokanevalley.org, Monday through Friday from 8:00 a.m.
to 5:00 p.m. Contractors will then be placed on the City's Planholder's list. Any addenda to this
project will be sent only to those listed on the Planholder's list.
All bids must be accompanied by a bid deposit in the form of a surety bond, postal money order,
cash, cashier's check, or certified check in an amount equal to five percent of the amount of the
bid proposed. Failure to furnish a bid bond in compliance with the City's bid deposit surety bond
form shall make the bid non-responsive and cause the bid to be rejected.
Bids must be submitted in sealed envelopes addressed to the City Clerk of the City of Spokane
Valley, 11707 E. Sprague Avenue, Suite 106, Spokane Valley, Washington, 99206, and received
not later than 10:00 a.m. PSDT, Thursday, September 18, 2014. Bid openings will be held
immediately thereafter and read aloud in the City Council Chambers, Suite 101.
The City of Spokane Valley reserves the right to waive any irregularities or informalities and to
reject any or all bids. No bidder may withdraw his bid after the time announced for the bid
opening, or before the award and execution of the contract, unless the award is delayed for a
period exceeding 60 days.
PUBLISH: Spokane August 29 and September 5, 2014
Christine Bainbridge, MMC
Spokane Valley City Clerk
Page 3 of 104
STREET AND STORMWATER MAINTENANCE AND REPAIR
TABLE OF CONTENTS
PART 1 - INTRODUCTION
Advertisement for Bids
Table of Contents
PART 2 - BID PROPOSAL DOCUMENTS
Bid Proposal Checklist
Proposal Form
Bid Deposit Form
Bid Deposit Surety Bond Form
Bid Question Form
PART 3 - CONTRACT FORMS
Contract
Contractor's Performance and Payment Bond to Dual Obligees
PART 4 - AMENDMENTS TO 2014 WSDOT STD SPECS
PART 5 - GENERAL SPECIAL PROVISIONS
Division 1 General Requirements
Division 2 Earthwork
Division 5 Surface Treatments and Pavements
Division 7 Drainage, Storm, Sewer, etc.
Division 8 Miscellaneous Construction
Division 9 Materials
PART 6 - WAGE RATE INFORMATION
WA St. Prevailing Wage Rates for Public Works Contracts
PART 7 — STANDARD PLANS
Page 4 of 104
PART 2
BID PROPOSAL DOCUMENTS
Bid Proposal Checklist
Proposal Form
Bid Deposit Form
Bid Deposit Surety Bond Form
Bid Question Form
Page 5 of 104
BIDDERS PACKET
Street and Stormwater Maintenance and Repair Services
BID NO. 14-048
BID PROPOSAL CHECKLIST
This Checklist and the documents listed below constitute a complete Bid Proposal. Failure to execute any
of the following documents, or any addition, condition or limitation in writing to the form of the bid, not
explicitly invited in the Bid Documents or Specifications may become cause for rejection of the bid as
irregular.
The BIDDER shall check each respective box indicating inclusion of each signed and dated item:
Bid Proposal Checklist
Bid Proposal Form
Bid Deposit Form
Bid Deposit Surety Bond Form (Use only if submitting Bond for Bid Deposit)
Non -Collusion Declaration
The above forms have been inserted in a sealed envelope, properly identified and delivered at the place
and time described in the Notice to Contractors form.
Signature:
Title:
Company:
Page 6 of 104
Date:
Insert Bid Proposal Document
Page 7of104
BID DEPOSIT
FORM OF BID DEPOSIT - CHECK ONE: Please submit this sheet with the bid deposit.
CASH. Attach the deposit behind this sheet.
SURETY BOND - Attach bid bond behind this sheet. ITIS STRONGLY RECOMMENDED THAT
YOU USE THE ATTACHED FORM.
BID DEPOSIT REQUIRED. No bid may be considered for public work unless it is accompanied by a bid
deposit in the form of a surety bond, postal money order, cash, cashier's check, or certified check in an
amount equal to five percent of the amount of the bid proposed. If the bidder to whom the contract is
awarded fails to enter into the contract and furnish the contractor's bond as required within ten days after
notice of the award, exclusive of the day of notice, the amount of the bid deposit shall be forfeited to the
City and the contract awarded to the next lowest and best bidder.
If the deposit is "cash" and is in the form of a postal money order, cashier's check, or certified check, the
checks are to be made payable to the City of Spokane Valley. Cash bid deposits are to be accompanied
by this form. Cash bid deposits of all unsuccessful bidders shall be returned after the contract is awarded
and the required contractor's bond and proof of insurance given by the successful bidder is accepted by
the City of Spokane Valley.
If the bid deposit is in the form of a surety bond it must be of a corporate surety licensed to do business in
the State of Washington. The City strongly recommends the use of the attached City Bid Deposit Surety
Bond Form. If the City's Bid Deposit Surety Bond Form is not used, the bidder is warned to take special
care in assuring that the form used does not materially alter, qualify or conflict with the terms and
conditions set forth in the City's Bid Deposit Surety Bond Form. The failure to furnish a bid bond in
compliance with the City's Bid Deposit Surety Bond Form shall make the bid non-responsive and shall
cause the bid to be rejected by the City.
Person/Entity Name: Signature Of Bidder:
Company: Date:
Page 8 of 104
S`p'okane
��alley
BOND NO:
CONTRACTOR'S BID DEPOSIT SURETY BOND
to City of Spokane Valley, Washington
We, , as Principal, existing under and by virtue of the laws of the State
of Washington and authorized to do business in the State of Washington, and
as Surety, organized and existing under the laws of the State of , are held and
firmly bound unto the City of Spokane Valley, a Washington municipality, as Obligee, in the penal sum of
5% of the total amount bid, not to exceed $ , for the payment of which we
jointly and severally bind ourselves, and our legal representatives and successors.
WHEREAS, the Principal has submitted a bid for [Insert bid/project name].
NOW THEREFORE, the condition of the obligation is such that if the Obligee shall accept the bid of
Principal and make timely award to the Principal according to the terms of the bid documents; and the
Principal shall, within ten days after notice of the award, exclusive of the day of notice, enter into the contract
with the Obligee and furnish the contractor's bonds (performance and payment bonds) with Surety
satisfactory to the Obligee in an amount equal to 100% of the amount of the bid proposed including additives,
alternatives and Washington State sales tax, then this obligation shall be null and void; otherwise if the
Principal fails to enter into the contract and fails to furnish the contractor's bonds within ten days of notice of
award, exclusive of the day of notice, the amount of the bid deposit shall be forfeited to the Obligee, payable
by the Surety; but in no event will the Surety's liability exceed the face amount of this bid bond.
This bond may be executed in two original counterparts, and shall be signed by the parties' duly authorized
officers. This bond will only be accepted if it is accompanied by a fully executed and original power of
attorney for the officer executing on behalf of the surety.
PRINCIPAL (CONTRACTOR) SURETY
Principal Signature Date Surety Signature Date
Printed Name Printed Name
Title Title
Name, address, and telephone of local office/agent of Surety Company is:
Page 9 of 104
INSERT NON -COLLUSION DECLARATION PRIOR TO BID
Page 10 of 104
PART 3
CONTRACT FORMS
Contract
Contractor's Performance and Payment Bond to Dual Obligees
Page 11 of 104
CONTRACT FORMS TO BE ADDED PRIOR TO
BIDDING
Page 12 of 104
PART 4
AMENDMENTS TO 2014 WSDOT STANDARD
SPECIFICATIONS
Page 13 of 104
INTRO.AP1
INTRODUCTION
The following Amendments and Special Provisions shall be used in conjunction with the 2014
Standard Specifications for Road, Bridge, and Municipal Construction.
AMENDMENTS TO THE STANDARD SPECIFICATIONS
The following Amendments to the Standard Specifications are made a part of this contract and
supersede any conflicting provisions of the Standard Specifications. For informational
purposes, the date following each Amendment title indicates the implementation date of the
Amendment or the latest date of revision.
Each Amendment contains all current revisions to the applicable section of the Standard
Specifications and may include references which do not apply to this particular project.
1-01.AP1
Section 1-01, Definitions and Terms
August 4, 2014
1-01.3 Definitions
The definition for "Engineer" is revised to read:
The Contracting Agency's representative who directly supervises the engineering and
administration of a construction Contract.
The definition for "Inspector" is revised to read:
The Engineer's representative who inspects Contract performance in detail.
The definition for "Project Engineer" is revised to read:
Same as Engineer.
The definition for "Working Drawings" is revised to read:
Drawings, plans, diagrams, or any other supplementary data or calculations, including a
schedule of submittal dates for Working Drawings where specified, which the Contractor
must submit to the Engineer.
1-02.AP1
Section 1-02, Bid Procedures and Conditions
April 7, 2014
1-02.8(1) Noncollusion Declaration
The third paragraph is revised to read:
Page 14 of 104
Therefore, by including the Non -collusion Declaration as part of the signed bid Proposal,
the Bidder is deemed to have certified and agreed to the requirements of the Declaration.
1-03.AP1
Section 1-03, Award and Execution of Contract
March 3, 2014
1-03.4 Contract Bond
The last word of item 3 is deleted
Item 4 is renumbered to 5.
The following is inserted after item 3 (after the preceding Amendments are applied):
4. Be conditioned upon the payment of taxes, increases, and penalties incurred on the
project under titles 50, 51, and 82 RCW; and
1-04.AP1
Section 1-04, Scope of the Work
August 4, 2014
1-04.4 Changes
In the third paragraph, item number 1 and 2 are revised to read:
A. When the character of the Work as altered differs materially in kind or nature from that
involved or included in the original proposed construction; or
B. When an item of Work, as defined elsewhere in the Contract, is increased in excess of
125 percent or decreased below 75 percent of the original Contract quantity. For the
purpose of this Section, an item of Work will be defined as any item that qualifies for
adjustment under the provisions of Section 1-04.6.
The last two paragraphs are deleted.
This section is supplemented with the following new subsections:
1-04.4(2) Value Engineering Change Proposal (VECP)
1-04.4(2)A General
A VECP is a Contractor proposed change to the Contract Provisions which will
accomplish the projects functional requirements in a manner that is equal to or better
than the requirements in the Contract. The VECP may be: (1) at a less cost or time, or
(2) either no cost savings or a minor increase in cost with a reduction in Contract time.
The net savings or added costs to the Contract Work are shared by the Contractor and
Contracting Agency.
The Contractor may submit a VECP for changing the Plans, Specifications, or other
requirements of the Contract. The Engineer's decision to accept or reject all or part of
Page 15 of 104
the proposal is final and not subject to arbitration under the arbitration clause or
otherwise subject to litigation.
The VECP shall meet all of the following:
1. Not adversely affect the long term life cycle costs.
2. Not adversely impact the ability to perform maintenance.
3. Provide the required safety and appearance.
4. Provide substitution for deleted or reduced Disadvantaged Business
Enterprise Condition of Award Work, Apprentice Utilization and Training.
VECPs that provide a time reduction shall meet the following requirements:
1. Time saving is a direct result of the VECP.
2. Liquidated damages penalties are not used to calculate savings.
3. Administrative/overhead cost savings experienced by either the Contractor or
Contracting Agency as a result of time reduction accrue to each party and are
not used to calculate savings.
1-04.4(2)B VECP Savings
1-04.4(2)B1 Proposal Savings
The incentive payment to the Contractor shall be one-half of the net savings of the
proposal calculated as follows:
1. (gross cost of deleted work) — (gross cost of added work) = (gross
savings)
2. (gross savings) — (Contractor's engineering costs) — (Contracting
Agency's costs) = (net savings)
3. (net savings) / 2 = (incentive pay)
The Contracting Agency's costs shall be the actual consultant costs billed to the
Contracting Agency and in-house costs. Costs for personnel assigned to the
Engineer's office shall not be included.
1-04.4(2)B2 Added Costs to Achieve Time Savings
The cost to achieve the time savings shall be calculated as follows:
1. (cost of added work) + (Contractor's engineering costs - Contracting
Agency's engineering costs) = (cost to achieve time savings)
2. (cost to achieve time savings) / 2 = (Contracting Agency's share of added
cost)
Page 16 of 104
If the timesaving proposal also involves deleting work and, as a result, creates a
savings for the Contracting Agency, then the Contractor shall also receive one-half
of the savings realized through the deletion.
1-04.4(2)C VECP Approval
1-04.4(2)C1 Concept Approval
The Contractor shall submit a written proposal to the Engineer for consideration.
The proposal shall contain the following information:
1. An explanation outlining the benefit provided by the change(s).
2. A narrative description of the proposed change(s). If applicable, the
discussion shall include a demonstration of functional equivalency or a
description of how the proposal meets the original contract scope of work.
3. A cost discussion estimating any net savings. Savings estimates will
generally follow the outline below under the section, "Proposal Savings".
4. A statement providing the Contracting Agency with the right to use all or
any part of the proposal on future projects without future obligation or
compensation.
5. A statement acknowledging and agreeing that the Engineer's decision to
accept or reject all or part of the proposal is final and not subject to
arbitration under the arbitration clause or otherwise be subject to claims
or disputes.
6. A statement giving the dates the Engineer must make a decision to
accept or reject the conceptual proposal, the date that approval to
proceed must be received, and the date the work must begin in order to
not delay the contract. If the Contracting Agency does not approve the
VECP by the date specified by the Contractor in their proposal the VECP
will be deemed rejected.
7. The submittal will include an analysis on other Work that may have costs
that changed as a result of the VECP. Traffic control and erosion control
shall both be included in addition to any other impacted Work.
After review of the proposal, the Engineer will respond in writing with acceptance
or rejection of the concept. This acceptance shall not be construed as authority to
proceed with any change contract work. Concept approval allows the Contractor
to proceed with the Work needed to develop final plans and other information to
receive formal approval and to support preparation of a change order.
1-04.4(2)C2 Formal Approval
The Contractor's submittal to the Engineer for formal approval shall include the
following:
1. Deleted Work — Include the calculated quantities of unit price Work to be
deleted. Include the proposed partial prices for portions of lump sum
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Work deleted. For deletion of force account items include the time and
material estimates.
2. Added Work — Include the calculated quantities of unit price Work to be
added, either by original unit Contract prices or by new, negotiated unit
prices. For new items of Work include the quantities and proposed prices.
3. Contractor's Engineering Costs — Submit the labor costs for the
engineering to develop the proposal; costs for Contractor employees
utilized in contract operations on a regular basis shall not be included.
4. Schedule Analysis — If the VECP is related to time savings, the Contractor
shall submit a partial progress schedule showing the changed Work. The
submittal shall also include a discussion comparing the partial progress
schedule with the approved progress schedule for the project.
5. Working Drawings — Type 3 Working Drawings shall be submitted; those
drawings which require engineering shall be a Type 3E.
Formal approval of the proposal will be documented by issuance of a change
order. The VECP change order will contain the following statements which the
Contractor agrees to by signing the change order:
1. The Contractor accepts design risk of all features, both temporary and
permanent, of the changed Work.
2. The Contractor accepts risk of constructability of the changed Work.
3. The Contractor provides the Contracting Agency with the right to use all or
any part of the proposal on future projects without further obligation or
compensation.
VECP change orders will contain separate pay items for the items that are
applicable to the Proposal. These are as follows:
1. Deleted Work.
2. Added Work.
3. The Contractor's engineering costs, reimbursed at 100 percent of the
Contractor's cost.
4. Incentive payment to the Contractor.
When added Work costs exceed Deleted Work costs, but time savings make a
viable proposal, then items 3 and 4 above are replaced with the following:
3. The Contracting Agency's share of added cost to achieve time savings.
4. The Contractor's share of savings from deleted Work.
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1-04.4(2)C3 Authority to Proceed with Changed Work
The authority for the Contractor to proceed with the VECP Work will be provided
by one of the following options:
1. Execution of the VECP change order, or
2. At the Contractor's request the Contracting Agency may provide approval
by letter from the Engineer for the Work to proceed prior to execution of a
change order. All of the risk for proceeding with the VECP shall be the
responsibility of the Contractor. Additionally, the following criteria are
required to have been met:
a) Concept approval has been granted by the Contracting Agency.
b) All design reviews and approvals have been completed, including
plans and specifications.
c) The Contractor has guaranteed, in writing, the minimum savings to
the Contracting Agency.
1-05.AP1
Section 1-05, Control of Work
August 4, 2014
1-05.1 Authority of the Engineer
In this section, "Project Engineer" is revised to read "Engineer".
The second paragraph (up until the colon) is revised to read:
The Engineer's decisions will be final on all questions including the following:
The first sentence in the third paragraph is revised to read:
The Engineer represents the Contracting Agency with full authority to enforce Contract
requirements.
1-05.2 Authority of Assistants and Inspectors
The first paragraph is revised to read:
The Engineer may appoint assistants and Inspectors to assist in determining that the Work
and materials meet the Contract requirements. Assistants and Inspectors have the authority
to reject defective material and suspend Work that is being done improperly, subject to the
final decisions of the Engineer.
In the third paragraph, "Project Engineer" is revised to read "Engineer".
1-05.3 Plans and Working Drawings
This section's title is revised to read:
Page 19 of 104
Working Drawings
This section is revised to read:
The Contract may require the Contractor to submit Working Drawings for the performance
of the Work. Working Drawings shall be submitted by the Contractor electronically to the
Engineer in PDF format; drawing details shall be prepared in accordance with conventional
detailing practices. If the PDF format is found to be unacceptable, at the request of the
Engineer, the Contractor shall provide paper copies of the Working Drawings with drawings
on 11 by 17 inch sheets and calculations/text on 81/2 by 11 inch sheets.
Working Drawings will be classified under the following categories:
1. Type 1 — Submitted for Contracting Agency information. Submittal must be
received by the Contracting Agency a minimum of 7 calendar days before work
represented by the submittal begins.
2. Type 2 — Submitted for Contracting Agency review and comment. Unless otherwise
stated in the Contract, the Engineer will require up to 20 calendar days from the
date the Working Drawing is received until it is returned to the Contractor. The
Contractor shall not proceed with the Work represented by the Working Drawing
until comments from the Engineer have been addressed.
3. Type 2E — Same as a Type 2 Working Drawing with Engineering as described
below.
4. Type 3 — Submitted for Contracting Agency review and approval. Unless otherwise
stated in the Contract, the Engineer will require up to 30 calendar days from the
date the Working Drawing is received until it is returned to the Contractor. The
Contractor shall obtain the Engineer's written approval before proceeding with the
Work represented by the Working Drawing.
5. Type 3E — Same as a Type 3 Working Drawing with Engineering as described
below.
All Working Drawings shall be considered Type 3 Working Drawings except as specifically
noted otherwise in the Contract. Unless designated otherwise by the Contractor, submittals
of Working Drawings will be reviewed in the order they are received by the Engineer. In the
event that several Working Drawings are received simultaneously, the Contractor shall
specify the sequence in which they are to be reviewed. If the Contractor does not submit a
review sequence for simultaneous Working Drawing submittals, the review sequence will
be at the Engineer's discretion.
Working Drawings requiring Engineering, Type 2E and 3E, shall be prepared by (or under
the direction of) a Professional Engineer, licensed under Title 18 RCW, State of
Washington, and in accordance with WAC 196-23-020. Design calculations shall carry the
Professional Engineer's signature and seal, date of signature, and registration number on
the cover page. The cover page shall also include the Contract number, Contract title and
sequential index to calculation page numbers.
Page 20 of 104
If more than the specified number of days is required for the Engineer's review of any
individual Working Drawing or resubmittal, an extension of time will be considered in
accordance with Section 1-08.8.
Review or approval of Working Drawings shall neither confer upon the Contracting Agency
nor relieve the Contractor of any responsibility for the accuracy of the drawings or their
conformity with the Contract. The Contractor shall bear all risk and all costs of any Work
delays caused by rejection or nonapproval of Working Drawings.
Unit Bid prices shall cover all costs of Working Drawings.
1-07.AP1
Section 1-07, Legal Relations and Responsibilities to the Public
January 6, 2014
1-07.2 State Taxes
This section is revised to read:
The Washington State Department of Revenue has issued special rules on the state sales
tax. Sections 1-07.2(1) through 1-07.2(3) are meant to clarify those rules. The Contracting
Agency will not adjust its payment if the Contractor bases a Bid on a misunderstood tax
liability.
The Contracting Agency may deduct from its payments to the Contractor, retainage or lien
the bond, in the amount the Contractor owes the State Department of Revenue, whether
the amount owed relates to the Contract in question or not. Any amount so deducted will be
paid into the proper State fund on the contractor's behalf. For additional information on tax
rates and application refer to applicable RCWs, WACs or the Department of Revenue's
website.
1-07.2(1) State Sales Tax: Work Performed on City, County, or Federally -Owned
Land
This section including title is revised to read:
1-07.2(1) State Sales Tax: WAC 458-20-171 — Use Tax
For Work designated as Rule 171, Use Tax, the Contractor shall include for compensation
the amount of any taxes paid in the various unit Bid prices or other Contract amounts.
Typically, these taxes are collected on materials incorporated into the project and items
such as the purchase or rental of; tools, machinery, equipment, or consumable supplies not
integrated into the project.
The Summary of Quantities in the Contract Plans identifies those parts of the project that
are subject to Use Tax under Section 1-07.2(1).
1-07.2(2) State Sales Tax: Work on State -Owned or Private Land
This section including title is revised to read:
Page 21 of 104
1-07.2(2) State Sales Tax: WAC 458-20-170 — Retail Sales Tax
For Work designated as Rule 170, Retail Sales Tax, the Contractor shall collect from the
Contracting Agency, Retail Sales Tax on the full Contract price. The Contracting Agency
will automatically add this Retail Sales Tax to each payment to the Contractor and for this
reason; the Contractor shall not include the Retail Sales Tax in the unit Bid prices or in any
other Contract amount. However, the Contracting Agency will not provide additional
compensation to the Prime Contractor or Subcontractor for Retail Sales Taxes paid by the
Contractor in addition to the Retail Sales Tax on the total contract amount. Typically, these
taxes are collected on items such as the purchase or rental of; tools, machinery, equipment,
or consumable supplies not integrated into the project. Such sales taxes shall be included
in the unit Bid prices or in any other Contract amounts.
The Summary of Quantities in the Contract Plans identifies those parts of the project that
are subject to Retail Sales Tax under Section 1-07.2(2).
1-07.2(3) Services
This section is revised to read:
Any contract wholly for professional or other applicable services is generally not subject to
Retail Sales Tax and therefore the Contractor shall not collect Retail Sales Tax from the
Contracting Agency on those Contracts. Any incidental taxes paid as part of providing the
services shall be included in the payments under the contract.
1-08.AP1
Section 1-08, Prosecution and Progress
May 5, 2014
1-08.1 Subcontracting
The eighth paragraph is revised to read:
On all projects, the Contractor shall certify to the actual amounts paid to Disadvantaged,
Minority, Women's, or Small Business Enterprise firms that were used as Subcontractors,
lower tier subcontractors, manufacturers, regular dealers, or service providers on the
Contract. This Certification shall be submitted to the Project Engineer on a monthly basis
each month between Execution of the Contract and Physical Completion of the contract
using the application available at:
https://remoteapps.wsdot.wa.gov/mapsdata/tools/dbeparticipation. The monthly report is
due 20 calendar days following the end of the month. A monthly report shall be submitted
for every month between Execution of the Contract and Physical Completion regardless of
whether payments were made or work occurred.
The ninth paragraph is deleted.
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1-10.AP1
Section 1-10, Temporary Traffic Control
August 4, 2014
1-10.1(1) Materials
The following material reference is deleted from this section:
Barrier Drums 9-35.8
1-10.1(2) Description
The first paragraph is revised to read:
The Contractor shall provide flaggers, and all other personnel required for labor for traffic
control activities and not otherwise specified as being furnished by the Contracting Agency.
1-10.2(1) General
In the third paragraph, the first two sentences are revised to read:
The primary and alternate TCS shall be certified by one of the organizations listed in the
Special Provisions. Possession of a current Washington State TCS card and flagging card
by the primary and alternate TCS is mandatory.
1-10.2(1)B Traffic Control Supervisor
The first paragraph is revised to read:
A Traffic Control Supervisor (TCS) shall be present on the project whenever flagging or
other traffic control labor is being utilized or less frequently, as authorized by the Engineer.
The last paragraph is revised to read:
The TCS may perform the Work described in Section 1-10.3(1)A Flaggers or in Section 1-
10.3(1)B Other Traffic Control Labor and be compensated under those Bid items, provided
that the duties of the TCS are accomplished.
1-10.2(2) Traffic Control Plans
The first paragraph is revised to read:
The traffic control plan or plans appearing in the Contract documents show a method of
handling vehicle, bicycle, and pedestrian traffic. All construction signs, flaggers, and other
traffic control devices are shown on the traffic control plan(s) except for emergency
situations. If the Contractor proposes adding the use of flaggers to a plan, this will
constitute a modification requiring approval by the Engineer. The modified plans shall show
locations for all the required advance warning signs and a safe, protected location for the
flagging station. If flagging is to be performed during hours of darkness, the plan shall
include appropriate illumination for the flagging station.
In the second paragraph, the second sentence is revised to read:
Page 23 of 104
Any Contractor -proposed modification, supplement or replacement shall show the
necessary construction signs, flaggers, and other traffic control devices required to support
the Work.
1-10.2(3) Conformance to Established Standards
In the second paragraph, the second sentence is revised to read:
The National Cooperative Highway Research Project (NCHRP) Report 350 and the
AASHTO Manual for Assessing Safety Hardware (MASH) have established requirements
for crash testing.
In the third paragraph, "NCHRP 350" is revised to read "NCHRP 350 or MASH".
In the fourth paragraph, "NCHRP 350" is revised to read "NCHRP 350 or MASH".
In the fifth paragraph, "NCHRP 350" is revised to read "NCHRP 350 or MASH".
1-10.3(1) Traffic Control Labor
The first paragraph is revised to read:
The Contractor shall furnish all personnel for flagging, for the execution of all procedures
related to temporary traffic control and for the setup, maintenance and removal of all
temporary traffic control devices and construction signs necessary to control vehicular,
bicycle, and pedestrian traffic during construction operations.
1-10.3(1)A Flaggers and Spotters
This section's title is revised to read:
Flaggers
The first paragraph is revised to read:
Flaggers shall be posted where shown on approved Traffic Control Plans or where directed
by the Engineer. All flaggers shall possess a current flagging card issued by the State of
Washington, Oregon, Montana, or Idaho. The flagging card shall be immediately available
and shown to the Contracting Agency upon request.
The last paragraph is deleted.
1-10.3(1)B Other Traffic Control Labor
This section is revised to read:
In addition to flagging duties, the Contractor shall provide personnel for all other traffic
control procedures required by the construction operations and for the labor to install,
maintain and remove any traffic control devices shown on Traffic Control Plans.
1-10.3(3)B Sequential Arrow Signs
This section is supplemented with the following:
Page 24 of 104
A sequential arrow sign is required for all lane closure tapers on a multilane facility. A
separate sequential arrow sign shall be used for each closed lane. The arrow sign shall not
be used to laterally shift traffic. When used in the caution mode, the four corner mode shall
be used.
1-10.3(3)C Portable Changeable Message Signs
This section is revised to read:
Where shown on an approved traffic control plan or where ordered by the Engineer, the
Contractor shall provide, operate, and maintain portable changeable message signs
(PCMS). A PCMS shall be placed behind a barrier or guardrail whenever possible, but shall
at a minimum provide 4 ft. of lateral clearance to edge of travelled lane and be delineated
by channelization devices. The Contractor shall remove the PCMS from the clear zone
when not in use unless protected by barrier or guardrail.
1-10.3(3)F Barrier Drums
This section including title is deleted in its entirety and replaced with the following:
1-10.3(3)F Vacant
1-10.3(3)K Portable Temporary Traffic Control Signal
The fifth paragraph is revised to read:
The Project Engineer or designee will inspect the signal system at initial
installation/operation and approve the signal timing. Final approval will be based on the
results of the operational inspection.
1-10.4(2) Item Bids With Lump Sum for Incidentals
In the second paragraph, the first and second sentences are revised to read:
"Flaggers" will be measured by the hour. Hours will be measured for each flagging station,
shown on an approved Traffic Control Plan, when that station is staffed in accordance with
Section 1-10.3(1)A.
The first sentence of the last bulleted item in this section is revised to read:
Installing and removing Barricades, Traffic Safety Drums, Cones, Tubular Markers and
Warning Lights and Flashers to carry out approved Traffic Control Plan(s).
1-10.5(2) Item Bids With Lump Sum for Incidentals
This section is deleted and replaced with the following:
"Traffic Control Supervisor", lump sum.
The lump sum Contract payment shall be full compensation for all costs incurred by the
Contractor in performing the Work defined in Section 1-10.2(1)B.
"Pedestrian Traffic Control", lump sum.
Page 25 of 104
The lump sum Contract payment shall be full compensation for all costs incurred by the
Contractor in performing the Work for pedestrian traffic control defined in Section 1-10.
"Flaggers", per hour.
The unit Contract price, when applied to the number of units measured for this item in
accordance with Section 1-10.4(2), shall be full compensation for all costs incurred by the
Contractor in performing the Work defined in Section 1-10.3(1)A.
"Other Traffic Control Labor", per hour.
The unit Contract price, when applied to the number of units measured for this item in
accordance with Section 1-10.4(2), shall be full compensation for all labor costs incurred by
the Contractor in performing the Work specified for this item in Section 1-10.4(2).
"Construction Signs Class A", per square foot.
The unit Contract price, when applied to the number of units measured for this item in
accordance with Section 1-10.4(2), shall be full compensation for all costs incurred by the
Contractor in performing the Work described in Section 1-10.3(3)A. In the event that "Do
Not Pass" and "Pass With Care" signs must be left in place, a change order, as described
in Section 1-04.4, will be required. When the Bid Proposal contains the item "Sign
Covering", then covering those signs indicated in the Contract will be measured and paid
according to Section 8-21.
"Sequential Arrow Sign", per hour.
The unit Contract price, when applied to the number of units measured for this item in
accordance with Section 1-10.4(2), shall be full compensation for all costs incurred by the
Contractor in performing the Work described in Section 1-10.3(3)B.
"Portable Changeable Message Sign", per hour.
The unit Contract price, when applied to the number of units measured for this item in
accordance with Section 1-10.4(2), shall be full compensation for all costs incurred by the
Contractor in performing the Work for procuring all portable changeable message signs
required for the project and for transporting these signs to and from the project.
"Transportable Attenuator", per each.
The unit Contract price, when applied to the number of units measured for this item in
accordance with Section 1-10.4(2), shall be full compensation for all costs incurred by the
Contractor in performing the Work described in Section 1-10.3(3)J except for costs
compensated separately under the items "Operation of Transportable Attenuator" and
"Repair Transportable Attenuator".
"Operation of Transportable Attenuator", per hour.
The unit Contract price, when applied to the number of units measured for this item in
accordance with Section 1-10.4(2), shall be full compensation for all costs incurred by the
Contractor in performing the Work for operating transportable attenuators on the project.
Page 26 of 104
"Repair Transportable Attenuator", by force account.
All costs of repairing or replacing transportable attenuators that are damaged by the
motoring public while in use as shown on an approved Traffic Control Plan will be paid for
by force account as specified in Section 1-09.6. To provide a common Proposal for all
Bidders, the Contracting Agency has estimated the amount of force account for "Repair
Transportable Attenuator" and has entered the amount in the Proposal to become a part of
the total Bid by the Contractor. Transportable attenuators damaged due to the Contractor's
operation or damaged in any manner when not in use shall be repaired or replaced by the
Contractor at no expense to the Contracting Agency.
"Other Temporary Traffic Control", lump sum.
The lump sum Contract payment shall be full compensation for all costs incurred by the
Contractor in performing the Work defined in Section 1-10, and which costs are not
compensated by one of the above -listed items.
"Portable Temporary Traffic Control Signal", lump sum.
The lump sum Contract payment shall be full compensation for all costs incurred by the
Contractor in performing the Work as described in Section 1-10.3(3)K, including all costs for
traffic control during manual control, adjustment, malfunction, or failure of the portable
traffic control signals and during replacement of failed or malfunctioning signals.
2-01.AP2
Section 2-01, Clearing, Grubbing, and Roadside Cleanup
August 4, 2014
2-01.3(1) Clearing
In the second paragraph, item number 3 (up until the colon) is revised to read:
3. Follow these requirements for all stumps that will be buried deeper than 5 feet from the
top, side, or end surface of the embankment or any structure and are in a location that
will not be terraced as described in Section 2-03.3(14):
2-03.AP2
Section 2-03, Roadway Excavation and Embankment
August 4, 2014
2-03.3(14) Embankment Construction
The third paragraph is revised to read:
Hillside Terraces — The Contractor shall terrace the original ground or embankment when
the slope of the surface is 2H:1V or steeper unless otherwise directed by the Engineer. The
face of each terrace shall be a minimum of 1 foot and a maximum of 5 feet in height and
shall be vertical or near vertical as required to remain stable during material placement and
compaction. The bench of the terrace shall slope outward to drain and shall not be inclined
steeper than 0.05 foot per foot. Terraces damaged during work shall be reestablished. The
Page 27 of 104
Engineer may order the Contractor to place gravel backfill, pipe drains or both to drain any
seepage.
2-03.3(14)L Embankment Widening for Guardrail
The first sentence is revised to read:
Embankments widened for the installation of beam guardrail shall be terraced in
accordance with the requirements for hillside terraces in Section 2-03.3(14).
The second sentence is deleted.
3-04.AP3
Section 3-04, Acceptance of Aggregate
August 4, 2014
3-04.5 Payment
In Table 2, the row containing the item "HMA Aggregate" is revised to read:
9-03.8(2)
HMA Aggregate
15
15
Uncompacte
d Void
Content 15
5-01.AP5
Section 5-01, Cement Concrete Pavement Rehabilitation
August 4, 2014
5-01.2 Materials
The referenced section for the following item is revised to read:
Dowel Bars 9-07.5
5-01.3(4) Replace Portland Cement Concrete Panel
In the third paragraph, the last sentence is deleted.
The seventeenth paragraph (beginning with "The Contractor shall place a bond -breaking
material...") is deleted.
5-02.AP5
Section 5-02, Bituminous Surface Treatment
August 4, 2014
5-02.3(11) Temporary Raised Pavement Markings
This section's title is revised to read:
Page 28 of 104
Temporary Pavement Markings
The word "raised" is deleted from this section.
5-04.AP5
Section 5-04, Hot Mix Asphalt
August 4, 2014
5-04.3(7)A3 Commercial Evaluation
The second sentence in the first paragraph is revised to read:
Mix designs for HMA accepted by commercial evaluation shall be submitted to the Project
Engineer on WSDOT Form 350-042.
5-04.3(10)A General
In the first paragraph, "checking" and "cracking" are deleted.
In the third paragraph, the following new sentence is inserted after the second sentence:
Coverage with a steel wheel roller may precede pneumatic tired rolling.
In the third paragraph, the following new sentence is inserted before the last sentence:
Regardless of mix temperature, a roller shall not be operated in a mode that results in
checking or cracking of the mat.
5-04.3(10)61 General
In this section, "Project Engineer" is revised to read "Engineer".
The first paragraph is revised to read:
HMA mixture accepted by statistical or nonstatistical evaluation that is used in traffic lanes,
including lanes for ramps, truck climbing, weaving, and speed change, and having a
specified compacted course thickness greater than 0.10 -foot, shall be compacted to a
specified level of relative density. The specified level of relative density shall be a
Composite Pay Factor (CPF) of not less than 0.75 when evaluated in accordance with
Section 1-06.2, using a minimum of 91 percent of the maximum density. The percent of
maximum density shall be determined by WSDOT FOP for AASHTO T 729 when using the
nuclear density gauge and WSDOT SOP 736 when using cores to determine density. The
specified level of density attained will be determined by the statistical evaluation of the
density of the pavement.
The following four new paragraphs are inserted after the first paragraph:
Tests for the determination of the pavement density will be taken in accordance the
required procedures for measurement by a nuclear density gauge or roadway cores after
completion of the finish rolling.
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If the Contracting Agency uses a nuclear density gauge to determine density the test
procedures FOP for WAQTC TM 8 and WSDOT SOP T 729 will be used on the day the mix
is placed.
Roadway cores for density may be obtained by either the Contracting Agency or the
Contractor in accordance with WSDOT SOP 734. The core diameter shall be 4 -inches
unless other approved by the Engineer. Roadway cores will be tested by the Contracting
Agency in accordance with WSDOT FOP for AASHTO T 166.
If the Contract includes the Bid item "Roadway Core" the cores shall be obtained by the
Contractor in the presence of the Engineer on the same day the mix is placed and at
locations designated by the Engineer. If the Contract does not include the Bid item
"Roadway Core" the Contracting Agency will obtain the cores.
5-04.3(10)64 Test Results
The first paragraph is revised to read:
The results of all compaction acceptance testing and the CPF of the lot after three sublots
have been tested will be available to the Contractor through WSDOT's website.
Determination of the relative density of the HMA with a nuclear density gauge requires a
correlation factor and may require resolution after the correlation factor is known.
Acceptance of HMA compaction will be based on the statistical evaluation and CPF so
determined.
In the second paragraph, the first sentence is revised to read:
For a sublot that has been tested with a nuclear density gauge that did not meet the
minimum of 91 percent of the reference maximum density in a compaction lot with a CPF
below 1.00 and thus subject to a price reduction or rejection, the Contractor may request
that a core be used for determination of the relative density of the sublot.
In the second sentence of the second paragraph, "moisture -density" is revised to read "density".
In the second paragraph, the fourth sentence is deleted.
5-04.4 Measurement
The following new paragraph is inserted after the first paragraph:
Roadway cores will be measured per each for the number of cores taken.
The second to last paragraph is deleted.
5-04.5 Payment
The bid item "Removing Temporary Pavement Marking", per linear foot and paragraph following
bid item are deleted.
The following new bid item is inserted before the second to last paragraph:
"Roadway Core", per each.
Page 30 of 104
The Contractor's costs for all other Work associated with the coring (e.g., traffic control)
shall be incidental and included within the unit Bid price per each and no additional
payments will be made.
5-05.AP5
Section 5-05, Cement Concrete Pavement
August 4, 2014
5-05.3(1) Concrete Mix Design for Paving
The second and third rows of the table in item number 3 are revised to read:
Coarse Aggregate
+ 30 Pounds
- 30 Pounds
Fine Aggregate
+ 30 Pounds
- 30 Pounds
5-05.4 Measurement
The fourth paragraph is supplemented with the following new sentence:
Tie bars with drill holes in cement concrete pavement placed under the Contract will not be
measured.
5-05.5 Payment
The paragraph following the Bid item "Tie Bar with Drill Hole", per each is supplemented with
the following new sentence:
All costs for tie bars with drill holes in cement concrete pavement placed under the Contract
shall be included in the unit Contract price per cubic yard for "Cement Conc. Pavement".
6-02.AP6
Section 6-02, Concrete Structures
August 4, 2014
6-02.3(1) Classification of Structural Concrete
In paragraph two, item number 1 is revised to read:
Mix design and proportioning specified in Sections 6-02.3(2), 6-02.3(2)A and 6-02.3(2)A1.
Item number 3 is renumbered to 4.
After the preceding Amendments are applied, the following new numbered item is inserted after
item number 2:
3. Temperature and time for placement requirements specified in Section 6-02.3(4)D.
6-02.3(2) Proportioning Materials
In the third paragraph, the first sentence is revised to read:
The use of fly ash is required for Class 4000P concrete, except that ground granulated
blast furnace slag may be substituted for fly ash at a 1:1 ratio.
Page 31 of 104
In the table titled "Cementitious Requirement for Concrete", the row beginning with "4000D" is
deleted.
The fourth paragraph is revised to read:
When both ground granulated blast furnace slag and fly ash are included in the concrete
mix, the total weight of both these materials is limited to 40 percent by weight of the total
cementitious material for concrete class 4000A, and 50 percent by weight of the total
cementitious material for all other classes of concrete.
6-02.3(2)A Contractor Mix Design
The first paragraph is revised to read:
The Contractor shall provide a mix design in writing to the Engineer for all classes of
concrete specified in the Plans except for lean concrete and commercial concrete. No
concrete shall be placed until the Engineer has reviewed the mix design. The required
average 28 -day compressive strength shall be selected in accordance with ACI 318,
Chapter 5, Section 5.3.2. ACI 211.1 and ACI 318 shall be used to determine proportions. All
proposed concrete mixes except Class 4000D shall meet the requirements in Cementitious
Requirement for Concrete in Section 6-02.3(2).
In the fourth paragraph, the fourth sentence is deleted.
In the sixth paragraph, the first sentence is deleted.
In the seventh paragraph, the last sentence is deleted.
The eighth paragraph is revised to read:
Air content for concrete Class 4000D shall conform to Section 6-02.3(2)A1. For all other
concrete, air content shall be a minimum of 4.5 percent and a maximum of 7.5 percent for
all concrete placed above the finished ground line.
The following new sub -section is added:
6-02.3(2)A1 Contractor Mix Design for Concrete Class 4000D
All Class 4000D concrete shall be a project specific performance mix design conforming to
the following requirements:
1. Aggregate shall use combined gradation in accordance with Section 9-03.1(5) with
a nominal maximum aggregate size of 1-1/2 inches.
2. Permeability shall be less than 2,000 coulombs at 56 days in accordance with
AASHTO T 277.
3. Freeze -thaw durability shall be provided by one of the following methods:
a. The concrete shall maintain an air content between 4.5 and 7.5 percent.
b. The concrete shall maintain a minimum air content that achieves a durability
factor of 90 percent, minimum, after 300 cycles in accordance with AASHTO T
161, Procedure A. This air content shall not be less than 3.0 percent. Test
Page 32 of 104
samples shall be obtained from concrete batches of a minimum of 3.0 cubic
yards.
4. Scaling shall have a visual rating less than or equal to 2 after 50 cycles in
accordance with ASTM C 672.
5. Shrinkage at 28 days shall be less than 320 micro strain in accordance with
AASHTO T 160.
6. Modulus of elasticity shall be measured in accordance with ASTM C 469.
7. Density shall be measured in accordance with ASTM C 138.
The Contractor shall submit the mix design in accordance with Section 6-02.3(2)A. The
submittal shall include test reports for all tests listed above that follow the reporting
requirements of the AASHTO/ASTM procedures. Samples for testing may be obtained
from either laboratory or concrete plant batches. If concrete plant batches are used, the
minimum batch size shall be 3.0 cubic yards. The Contractor shall submit the mix design to
the Engineer at least 30 calendar days prior to the placement of concrete in the bridge
deck.
6-02.3(4)D Temperature and Time For Placement
The first two sentences are revised to read:
Concrete temperatures shall remain between 55°F and 90°F while it is being placed, except
that Class 4000D concrete temperatures shall remain between 55°F and 75°F during
placement. Precast concrete that is heat cured in accordance with Section 6-02.3(25)D
shall remain between 50°F and 90°F while being placed.
6-02.3(5)A General
The first paragraph is revised to read:
Concrete for the following applications will be accepted based on a Certificate of
Compliance to be provided by the supplier as described in Section 6-02.3(5)B:
1. Lean concrete.
2. Commercial concrete.
3. Class 4000P concrete for Roadside Steel Sign Support Foundations.
4. Class 4000P concrete for Type II, III, and CCTV Signal Standard Foundations that
are 12'-0" or less in depth.
5. Class 4000P concrete for Type IV and V Strain Pole Foundations that are 12'-0" or
less in depth.
6. Class 4000P concrete for Steel Light Standard Foundations Types A & B.
The following new sentence is inserted at the beginning of the second paragraph:
Page 33 of 104
Slip -form barrier concrete will be accepted based on conformance to the requirements for
temperature, air content and compressive strength at 28 days for sublots as tested and
determined by the Contracting Agency.
6-02.3(5)H Sampling and Testing for Compressive Strength and Initial Curing
The second paragraph is revised to read:
The Contractor shall provide and maintain a sufficient number of cure boxes in accordance
with WSDOT FOP for AASHTO T 23 for curing concrete cylinders. The cure boxes shall be
readily accessible and no more than 500 feet from the point of acceptance testing, unless
otherwise approved by the Engineer. The Contractor shall also provide, maintain and
operate all necessary power sources and connections needed to operate the cure boxes.
The cure boxes shall be in-place and functioning at the specified temperature for curing
cylinders prior to concrete placement. Concrete cylinders shall be cured in the cure boxes
in accordance with WSDOT FOP for AASHTO T 23. The cure boxes shall have working
locks and the Contractor shall provide the Engineer with one key to each of the locks.
Once concrete cylinders are placed in the cure box, the cure box shall not be disturbed until
the cylinders have been removed. The Contractor shall retain the cure box Temperature
Measuring Device log and provide it to the Engineer upon request.
The following new paragraph is inserted after the last paragraph:
All cure box costs shall be incidental to the associated item of work.
6-02.3(6)A2 Cold Weather Protection
The first sentence in the first paragraph is revised to read:
This Specification applies when the weather forecast on the day of concrete placement
predicts air temperatures below 35°F at any time during the 7 days following placement.
The first sentence of the second paragraph is revised to read:
The temperature of the concrete shall be maintained above 50°F during the entire curing
period or 7 days, whichever is greater.
6-02.3(10)D Concrete Placement, Finishing, and Texturing
This section is supplemented with the following new sub -sections:
6-02.3(10)D1 Test Slab Using Bridge Deck Concrete
After the Contractor receives the Engineer's approval for the Class 4000D concrete mix
design, and a minimum of seven calendar days prior to the first placement of bridge deck
concrete, the Contractor shall construct a test slab using concrete of the approved mix
design.
The test slab may be constructed on grade, shall have a minimum thickness of eight -
inches, shall have minimum plan dimensions of 10 -feet along all four edges, and shall be
square or rectangular.
During construction of the test slab, the Contractor shall demonstrate concrete sampling
and testing, use of the concrete temperature monitoring system, the concrete fogging
Page 34 of 104
system, concrete placement system, and the concrete finishing operation. The Contractor
shall conduct the demonstration using the same type of equipment to be used for the
production bridge decks, except that the Contractor may elect to finish the test slab with a
hand -operated strike -board.
After the construction of the test slab and the demonstration of bridge deck construction
operations is complete, the Contractor shall remove and dispose of the test slab in
accordance with Sections 2-02.3 and 2-03.3(7)C.
6-02.3(10)D2 Preparation for Concrete Placement
Before placing bridge approach slab concrete, the subgrade shall be constructed in
accordance with Sections 2-06 and 5-05.3(6).
Before any concrete is placed, the finishing machine shall be operated over the entire
length of the deck/slab to check screed deflection. Concrete placement may begin only if
the Engineer approves after this test.
Immediately before placing concrete, the Contractor shall check (and adjust if necessary)
all falsework and wedges to minimize settlement and deflection from the added mass of the
concrete deck/slab. The Contractor shall also install devices, such as telltales, by which the
Engineer can readily measure settlement and deflection.
6-02.3(10)D3 Concrete Placement
The placement operation shall cover the full width of the bridge deck or the full width
between construction joints. The Contractor shall locate any construction joint over a beam
or web that can support the deck/slab on either side of the joint. The joint shall not occur
over a pier unless the Plans permit. Each joint shall be formed vertically and in true
alignment. The Contractor shall not release falsework or wedges supporting bridge deck
placement sections on either side of a joint until each side has aged as these Specifications
require.
Placement of concrete for bridge decks and bridge approach slabs shall comply with
Section 6-02.3(6). In placing the concrete, the Contractor shall:
1. Place it (without segregation) against concrete placed earlier, as near as possible
to its final position, approximately to grade, and in shallow, closely spaced piles;
2. Consolidate it around reinforcing steel by using vibrators before strike -off by the
finishing machine;
3. Not use vibrators to move concrete;
4. Not revibrate any concrete surface areas where workers have stopped prior to
screeding;
5. Remove any concrete splashed onto reinforcing steel in adjacent segments before
concreting them;
6. Maintain a slight excess of concrete in front of the screed across the entire width of
the placement operation;
Page 35 of 104
7. Operate the finishing machine to create a surface that is true and ready for final
finish without overfinishing or bringing excessive amounts of mortar to the surface;
and
8. Leave a thin, even film of mortar on the concrete surface after the last pass of the
finishing machine pan.
Workers shall complete all post screeding operations without walking on the concrete. This
may require work bridges spanning the full width of the deck/slab.
After removing the screed supports, the Contractor shall fill the voids with concrete (not
mortar).
If the surface left by the finishing machine is porous, rough, or has minor irregularities, the
Contractor shall float the surface of the concrete. Floating shall leave a smooth and even
surface. Float finishing shall be kept to the minimum number of passes necessary to seal
the surface. The floats shall be at least 4 -feet long. Each transverse pass of the float shall
overlap the previous pass by at least half the length of the float. The first floating shall be at
right angles to the strike -off. The second floating shall be at right angles to the centerline of
the span. A smooth riding surface shall be maintained across construction joints.
The edge of completed roadway slabs at expansion joints and compression seals shall
have a 3/8 -inch radius.
After floating, but while the concrete remains plastic, the Contractor shall test the entire
deck/slab for flatness (allowing for crown, camber, and vertical curvature). The testing shall
be done with a 10 -foot straightedge held on the surface. The straightedge shall be
advanced in successive positions parallel to the centerline, moving not more than one half
the length of the straightedge each time it advances. This procedure shall be repeated with
the straightedge held perpendicular to the centerline. An acceptable surface shall be one
free from deviations of more than 1/8 -inch under the 10 -foot straightedge.
If the test reveals depressions, the Contractor shall fill them with freshly mixed concrete,
strike off, consolidate, and refinish them. High areas shall be cut down and refinished.
Retesting and refinishing shall continue until a surface conforming to the requirements
specified above is produced.
6-02.3(10)D4 Monitoring Bridge Deck Concrete Temperature After Placement
The Contractor shall monitor and record the concrete temperature and ambient
temperature hourly for seven calendar days after placement. The Contractor shall monitor
and record concrete temperature by placing two maturity meter temperature monitoring
devices in the bridge deck at locations specified by the Engineer. The Contractor shall
monitor ambient temperature using maturity meters near the locations where concrete
temperature is being monitored. When the bridge deck is being enclosed and heated to
meet cold weather requirements, ambient temperature readings shall be taken within the
enclosure. The Contractor shall submit the concrete temperature and ambient temperature
data to the Engineer in spreadsheet format within 14 calendar days from placing the bridge
deck concrete.
The Contractor shall submit the type and model of maturity meter temperature monitoring
device, and the associated devices responsible for recording and documenting the
Page 36 of 104
temperature and curing time, to the Engineer at least 14 calendar days prior to the pre -
concreting conference for the first bridge deck to be cast. The placement and operation of
the temperature monitoring devices and associated devices will be an agenda item at the
pre -concreting conference for the first bridge deck to be cast.
6-02.3(10)D5 Bridge Deck Concrete Finishing and Texturing
Except as otherwise specified for portions of bridge decks receiving an overlay or sidewalk
under the same Contract, the Contractor shall texture the surface of the bridge deck as
follows:
The Contractor shall texture the bridge deck using diamond tipped saw blades
mounted on a power driven, self-propelled machine that is designed to texture
concrete surfaces. The grooving equipment shall provide grooves that are 1/8" ± 1/64"
wide, 3/16" ± 1/16" deep, and spaced at 3/4" ± 1/8". The bridge deck shall not be
textured with a metal tined comb.
The Contractor shall submit the type of grooving equipment to be used to the Engineer
for approval 30 calendar days prior to performing the work. The Contractor shall
demonstrate that the method and equipment for texturing the bridge deck will not chip,
spall or otherwise damage the deck. The Contractor shall not begin texturing the
bridge deck until receiving the Engineer's approval of the Contractor's method and
equipment.
Unless otherwise approved by the Engineer, the Contractor shall texture the concrete
bridge deck surface either in a longitudinal direction, parallel with centerline or in a
transverse direction, perpendicular with centerline. The Contractor shall texture the
bridge deck surface to within 3 -inches minimum and 15 -inches maximum of the edge
of concrete at expansion joints, within 1 -foot minimum and 2 -feet maximum of the curb
line, and within 3 -inches minimum and 9 -inches maximum of the perimeter of bridge
drain assemblies.
The Contractor shall contain and collect all concrete dust and debris generated by the
bridge deck texturing process, and shall dispose of the collected concrete dust and
debris in accordance with Section 2-03.3(7)C.
If the Plans call for placement of a sidewalk or an HMA or concrete overlay on the bridge
deck, the Contractor shall produce the final finish of these areas by dragging a strip of
damp, seamless burlap lengthwise over the bridge deck or by brooming it lightly.
Approximately 3 -feet of the drag shall contact the surface, with the least possible bow in its
leading edge. It shall be kept wet and free of hardened lumps of concrete. When the burlap
drag fails to produce the required finish, the Contractor shall replace it. When not in use, it
shall be lifted clear of the bridge deck.
After the bridge deck has cured, the surface shall conform to the surface smoothness
requirements specified in Section 6-02.3(10)D3.
The surface texture on any area repaired to address out -of -tolerance surface smoothness
shall match closely that of the surrounding bridge deck area at the completion of the repair.
Methods used to remove high spots shall cut through the mortar and aggregate without
breaking or dislodging the aggregate or causing spalls.
Page 37 of 104
6-02.3(10)06 Bridge Approach Slab Finishing and Texturing
Bridge approach slabs shall be textured either in accordance with Section 6-02.3(10)05, or
using metal tined combs in the transverse direction, except bridge approach slabs receiving
an overlay in the same Contract shall be finished as specified in Section 6-02.3(10)05 only.
The comb shall be made of a single row of metal tines. It shall leave striations in the fresh
concrete approximately 3/16 -inch deep by 1/8 -inch wide and spaced approximately 1/2 -
inch apart. The Engineer will decide actual depths at the site. If the comb has not been
approved, the Contractor shall obtain the Engineer's approval by demonstrating it on a test
section. The Contractor may operate the combs manually or mechanically, either singly or
with several placed end to end. The timing and method used shall produce the required
texture without displacing larger particles of aggregate.
Texturing shall end 2 -feet from curb lines. This 2 -foot untextured strip shall be hand
finished with a steel trowel.
Surface smoothness, high spots, and low spots shall be addressed as specified in Section
6-02.3(10)05. The surface texture on any area cut down or built up shall match closely that
of the surrounding bridge approach slab area. The entire bridge approach slab shall
provide a smooth riding surface.
6-02.3(11) Curing Concrete
Items number 1 through 4 are deleted and replaced with the following 5 new numbered items:
1. Bridge sidewalks, roofs of cut and cover tunnels — curing compound covered by white,
reflective type sheeting or continuous wet curing. Curing by either method shall be for at
least 10 days.
2. Bridge decks — See Section 6-02.3(11)B.
3. Bridge approach slabs (Class 4000A concrete) - 2 coats of curing compound and
continuous wet cure for at least 10 -days.
4. Concrete barriers and rail bases – See Section 6-02.3(11)A.
5. All other concrete surfaces — continuous wet cure for at least three days.
In the second paragraph, the first sentence is replaced with the following three new sentences:
During the continuous wet cure, the Contractor shall keep all exposed concrete surfaces
saturated with water. Formed concrete surfaces shall be kept in a continuous wet cure by
leaving the forms in place. If forms are removed during the continuous wet cure period, the
Contractor shall treat the concrete as an exposed concrete surface.
The third paragraph is revised to read:
When curing Class 4000A, two coats of curing compound that complies with Section 9-23.2
shall be applied immediately (not to exceed 15 min.) after tining any portion of the bridge
approach slab. The continuous wet cure shall be established as soon as the concrete has
set enough to allow covering without damaging the finish.
Page 38 of 104
In the fifth paragraph, the first sentence is revised to read:
If the Plans call for an asphalt overlay on the bridge approach slab, the Contractor shall use
the clear curing compound (Type 1, Class B), applying at least 1 gallon per 150 square feet
to the concrete surface.
The eighth paragraph is deleted.
6-02.3(11)B Curing Bridge Decks
This new section is supplemented with the following new sub -sections:
6-02.3(11)B1 Equipment
The Contractor shall maintain a wet sheen, without developing pooling or sheeting water,
using a fogging apparatus consisting of pressure washers with a minimum nozzle output of
1,500 psi, or other means approved by the Engineer.
The Contractor shall submit a bridge deck curing plan to the Engineer a minimum 14
calendar days prior to the pre -concreting conference. The Contractor's plan shall describe
the sequence and timing that will be used to fog the bridge deck, apply pre-soaked burlap,
install soaker hoses and cover the deck with white reflective sheeting.
6-02.3(11)B2 Curing
The fogging apparatus shall be in place and charged for fogging prior to beginning concrete
placement for the bridge deck.
The Contractor shall presoak all burlap to be used to cover the deck during curing.
Immediately after the finishing machine passes over finished concrete, the Contractor shall
implement the following tasks:
1. The Contractor shall fog the bridge deck while maintaining a wet sheen without
developing pooling or sheeting water.
2. The Contractor shall apply the presoaked burlap to the top surface to fully cover
the deck without damaging the finish, other than minor marring of the concrete
surface. The Contractor shall not apply curing compound.
3. The Contractor shall continue to keep the burlap wet by fog spraying until the
burlap is covered by soaker hoses and white reflective sheeting. The Contractor
shall place the soaker hoses and whiter reflective sheeting after the concrete has
achieved initial set. The Contractor shall charge the soaker hoses frequently so as
to keep the burlap covering the entire deck wet during the course of curing.
As an alternative to tasks 2 and 3 above, the Contractor may propose a curing system
using proprietary curing blankets specifically manufactured for bridge deck curing. Details
of the proprietary curing blanket system, including product literature and details of how the
system is to be installed and maintained, shall be submitted to the Engineer for approval.
The wet curing regime as described shall remain in place for at least 14 consecutive
calendar days.
Page 39 of 104
6-02.3(12)A Construction Joints in New Construction
The third paragraph is deleted and replaced with the following three new paragraphs:
If the Plans require a roughened surface on the joint, the Contractor shall strike it off to
leave grooves at right angles to the length of the member. Grooves shall be installed using
one of the following options:
1. Grooves shall be 1/2 to 1 inch wide, 1/4 to 1/2 inch deep, and spaced equally at twice
the width of the groove. Grooves shall terminate approximately 1 1A -inches from
the face of concrete.
2. Grooves shall be 1 to 2 inches wide, a minimum of 1A -inch deep, and spaced a
maximum of three times the width of the groove. Grooves shall terminate
approximately 1 1A -inches from the face of concrete.
If the Engineer approves, the Contractor may use an alternate method to produce a
roughened surface on the joint, provided that such an alternate method leaves a roughened
surface of at least a'/4 -inch amplitude.
If the first strike -off does not produce the required roughness, the Contractor shall repeat
the process before the concrete reaches initial set. The final surface shall be clean and
without laitance or loose material.
6-02.3(15) Date Numerals
The third sentence in the first paragraph is revised to read:
When an existing Structure is widened or when traffic barrier is placed on an existing
Structure, the date shall be for the year in which the original Structure was completed.
6-02.3(16) Plans for Falsework and Formwork
This section is revised to read:
The Contractor shall submit all plans for falsework and formwork as Type 2E Working
Drawings. Submittal is not required for footing or retaining wall formwork if the wall is 4 feet
or less in height (excluding pedestal height).
The design of falsework and formwork shall be based on:
1. Applied loads and conditions which are no less severe than those described in
Section 6-02.3(17)A, Design Loads;
2. Allowable stresses and deflections which are no greater than those described in
Section 6-02.3(17)B, Allowable Stresses and Deflections;
3. Special loads and requirements no less severe than those described in Section 6-
02.3(17)C, Falsework and Formwork at Special Locations;
4. Conditions required by other Sections of 6-02.3(17), Falsework and Formwork.
Page 40 of 104
The falsework and formwork plans shall be scale drawings showing the details of proposed
construction, including: sizes and properties of all members and components; spacing of
bents, posts, studs, wales, stringers, wedges and bracing; rates of concrete placement,
placement sequence, direction of placement, and location of construction joints;
identification of falsework devices and safe working loads as well as identification of any
bolts or threaded rods used with the devices including their diameter, length, type, grade,
and required torque. The falsework plans shall show the proximity of falsework to utilities or
any nearby Structures including underground Structures. Formwork accessories shall be
identified according to Section 6-02.3(17)H, Formwork Accessories. All assumptions,
dimensions, material properties, and other data used in making the structural analysis shall
be noted on the drawing.
The Contractor shall furnish associated design calculations to the Engineer as part of the
submittal. The design calculations shall show the stresses and deflections in load
supporting members. Construction details which may be shown in the form of sketches on
the calculation sheets shall be shown in the falsework or formwork drawings as well.
Falsework or formwork plans will be rejected in cases where it is necessary to refer to the
calculation sheets for information needed for complete understanding of the falsework and
formwork plans or how to construct the falsework and formwork.
Each sheet of falsework and formwork plans shall carry the following:
1. The initials and dates of all participating design professionals.
2. Clear notation of all revisions including identification of who authorized the revision,
who made the revision, and the date of the revision.
3. The Contract number, Contract title, and sequential sheet number. These shall also
be on any related documents.
4. Identify where the falsework and formwork plan will be utilized by referencing
Contract Plan sheet number and related item or detail.
6-02.3(16)A Nonpreapproved Falsework and Formwork Plans
This section, including title, is deleted in its entirety and replaced with the following:
6-02.3(16)A Vacant
6-02.3(16)B Preapproved Formwork Plans
This section, including title, is revised to read:
6-02.3(16)B Pre -Contract Review of Falsework and Formwork Plans
The Contractor may request pre -contract review of formwork plans for abutments,
wingwalls, diaphragms, retaining walls, columns, girders and beams, box culverts, railings,
and bulkheads. Plans for falsework supporting the bridge deck for interior spans between
precast prestressed concrete girders may also be submitted for pre -contract review.
To obtain pre -contract review, the Contractor shall electronically submit drawings and
design calculations in PDF format directly to:
Page 41 of 104
BridgeConstructionSupport@wsdot.wa.gov
The Bridge and Structures Office, Construction Support Engineer will return the falsework
or formwork plan to the Contractor with review notes, an effective date of review, and any
revisions needed prior to use. For each contract on which the pre -reviewed falsework or
formwork plans will be used, the Contractor shall submit a copy to the Engineer.
Construction shall not begin until the Engineer has given concurrence.
If the falsework or formwork being constructed has any deviations to the preapproved
falsework or formwork plan, the Contractor shall submit plan revisions for review and
approval in accordance with Section 6-02.3(16).
6-02.3(17)A Design Loads
The fifth paragraph is revised to read:
Live loads shall consist of a minimum uniform load of not less than 25 psf, applied over the
entire falsework plan area, plus the greater of:
1. Actual weights of the deck finishing equipment applied at the rails, or;
2. A minimum load of 75 pounds per linear foot applied at the edge of the bridge
deck.
6-02.3(17)J Face Lumber, Studs, Wales, and Metal Forms
The second to last paragraph is deleted.
6-02.3(17)0 Early Concrete Test Cylinder Breaks
The third paragraph is revised to read:
The cylinders shall be cured in the field in accordance with WSDOT FOP for AASHTO T 23
Section 10.2 Field Curing.
6-02.3(20) Grout for Anchor Bolts and Bridge Bearings
The first five paragraphs are deleted and replaced with the following two new paragraphs:
Grout shall conform to Section 9-20.3(2) for anchor bolts and for bearing assemblies with
bearing plates. Grout shall conform to Section 9-20.3(3) for elastomeric bearing pads and
fabric pad bearings without bearing plates.
Grout shall be a workable mix with a viscosity that is suitable for the intended application.
The Contractor shall receive approval from the Engineer before using the grout.
6-02.3(26)F Prestressing Reinforcement
The last sentence in the fourth paragraph is revised to read:
If the prestressing reinforcement will not be stressed and grouted for more than 7 calendar
days after it is placed in the ducts, the Contractor shall place an approved corrosion
inhibitor conforming to Federal Specification MIL -I -22110C in the ducts.
Page 42 of 104
6-02.5 Payment
In the paragraph following the bid item "Commercial Concrete", per cubic yard the second
sentence is revised to read:
All costs in connection with concrete curing, and furnishing and applying pigmented sealer
to concrete surfaces as specified, shall be included in the unit contract price per cubic yard
for "Conc. Class ".
The following new paragraph is inserted after the bid item "Superstructure (name bridge)", lump
sum:
All costs in connection with constructing, finishing and removing the bridge deck test slab
as specified in Section 6-02.3(10)D1 shall be included in the lump sum Contract price for
"Superstructure" or "Bridge Deck" for one bridge in each project, as applicable.
The bid item "Cure Box", lump sum and paragraph following bid item are deleted.
6-03.AP6
Section 6-03, Steel Structures
August 4, 2014
6-03.3(25)A3 Ultrasonic Inspection
The following new paragraph is inserted before the last paragraph:
A minimum of 30 percent of complete penetration vertical welds on steel column jackets
thicker than 5/16 -inch, within 1.50 column jacket diameter of the top and bottom of each
column, shall be inspected. If any rejectable flaws are found, 100 percent of the weld within
the specified limits shall be inspected. The largest column cross section diameter for
tapered column jackets shall constitute one column jacket diameter.
6-03.3(25)A4 Magnetic Particle Inspection
Items number 3 and 4 are revised to read:
3. Complete penetration groove welds on plates %16 -inch or thinner (excluding steel
column jackets) shall be 100 percent tested by the magnetic particle method. Testing
shall apply to both sides of the weld, if backing plate is not used. The ends of each
complete penetration groove weld at plate edges shall be tested by the magnetic
particle method.
4. A minimum of 30 percent of complete penetration vertical welds on steel column
jackets 5/16 -inch or thinner, within 1.50 column jacket diameters of the top and bottom of
each column, shall be magnetic particle inspected. The largest column cross section
diameter for tapered column jackets shall constitute one column jacket diameter.
The last paragraph is supplemented with the following new sentence:
If any rejectable flaws are found in any test length of item 4 above, 100 percent of the weld
within the specified limits shall be inspected.
Page 43 of 104
6-03.3(29) Welded Shear Connectors
This section's content is deleted and replaced with the following:
Installation, production control, and inspection of welded shear connectors shall conform to
Chapter 7 of the AASHTO/AWS D1.5M/D1.5:2010 Bridge Welding Code. If welded shear
connectors are installed in the shop, installation shall be completed prior to applying the
shop primer coat in accordance with Section 6-07.3(9)G. If welded shear connectors are
installed in the field to a surface prepared in accordance with Section 6-07.3(9)G, no further
surface preparation is necessary provided the shear connectors pass the production control
testing required by Chapter 7 of the AASHTO/AWS D1.5M/D1.5:2010 Bridge Welding
Code.
6-05.AP6
Section 6-05, Piling
March 3, 2014
6-05.3(4) Manufacture of Steel Casings for Cast -In -Place Concrete Piles
This section is revised to read:
The diameter of steel casings shall be as specified in the Contract. A full -penetration groove
weld between welded edges is required.
6-05.3(5) Manufacture of Steel Piles
This section is revised to read:
Steel piles shall be made of rolled steel H -pile sections, steel pipe piles, or of other
structural steel sections described in the Contract. A full -penetration groove weld between
welded edges is required.
6-05.3(6) Splicing Steel Casings and Steel Piles
This section is revised to read:
The Engineer will normally permit steel piles and steel casings for cast -in-place concrete
piles to be spliced. But in each case, the Contractor shall obtain approval on the need and
the method for splicing. Welded splices shall be spaced at a minimum distance of 10 feet.
Only welded splices will be permitted.
Splice welds for steel piles shall comply with Section 6-03.3(25) and AWS D1.1/D1.1M,
latest edition, Structural Welding Code. Splicing of steel piles shall be performed in
accordance with an approved weld procedure. The Contractor shall submit a weld
procedure to the Engineer for approval prior to welding. For ASTM A 252 material, mill
certification for each lot of pipe to be welded shall accompany the submittal. The ends of all
steel pipe piling shall meet the fit -up requirements of AWS D1.1/D1.1M, latest edition,
Structural Welding Code Section 5.22.3.1, "Girth Weld Alignment (Tubular)," when the
material is spliced utilizing a girth weld.
Splice welds of steel casings for cast -in-place concrete piles shall be the Contractor's
responsibility and shall be welded in accordance with AWS D1.1/D1.1M, latest edition,
Page 44 of 104
Structural Welding Code. A weld procedure submittal is not required for steel casings used
for cast -in-place concrete piles. Casings that collapse or are not watertight, shall be
replaced at the Contractor's expense.
6-07.AP6
Section 6-07, Painting
January 6, 2014
6-07.3(10)E Surface Preparation — Full Paint Removal
This section is revised to read:
For structures where full removal of existing paint is specified, the Contractor shall remove
any visible oil, grease, and road tar in accordance with SSPC-SP 1.
Following preparation by SSPC-SP 1, all steel surfaces to be painted shall be prepared in
accordance with SSPC-SP 10, near -white metal blast cleaning. Surfaces inaccessible to
near -white metal blast cleaning shall be prepared in accordance with SSPC-SP 11, power
tool cleaning to bare metal, as allowed by the Engineer.
6-14.AP6
Section 6-14, Geosynthetic Retaining Walls
April 7, 2014
6-14.2 Materials
In the first paragraph, the section number next to "Anchor rods and associated nuts, washers
and couplers" is revised to read:
9-06.5(4)
The following new paragraph is inserted after the first paragraph:
Anchor plate shall conform to ASTM A 36, ASTM A 572 Grade 50, or ASTM A 588.
8-01.AP8
Section 8-01, Erosion Control and Water Pollution Control
August 4, 2014
8-01.2 Materials
This section is supplemented with the following new paragraph:
For all seed the Contractor shall furnish the Engineer with the following documentation:
1. The state or provincial seed dealer license and endorsements.
2. Copies of Washington State Department of Agriculture (WSDA) test results on
each lot of seed. Test results must be within six months prior to the date of
application.
Page 45 of 104
8-01.3(1)A Submittals
The first sentence in the second paragraph is revised to read:
Modified TESC Plans shall meet all requirements of the current edition of the WSDOT
Temporary Erosion and Sediment Control Manual M 3109.
8-01.3(2)A Preparation for Application
This section's content is deleted and replaced with the following two new subsections:
8-01.3(2)A1 Seeding
Areas to be cultivated are shown in the Plans or specified in the Special Provisions. The
areas shall be cultivated to the depths specified to provide a reasonably firm but friable
seedbed. Cultivation shall take place no sooner than 2 weeks prior to seeding.
All areas to be seeded, including excavated slopes shall be compacted and prepared
unless otherwise specified or ordered by the Engineer. A cleated roller, crawler tractor, or
similar equipment that forms longitudinal depressions at least 2 inches deep shall be used
for compaction and preparation of the surface to be seeded.
The entire area shall be uniformly covered with longitudinal depressions formed
perpendicular to the natural flow of water on the slope. The soil shall be conditioned with
sufficient water so the longitudinal depressions remain in the soil surface until completion of
the seeding.
Prior to seeding, the finished grade of the soil shall be 1 inch below the top of all curbs,
junction and valve boxes, walks, driveways, and other Structures. The soil shall be in a
weed free and bare condition.
All bags of seed shall be brought to the site in sealed bags and shall have seed labels
attached showing the seed meets the Specifications. Seed which has become wet, moldy,
or otherwise damaged in transit or storage will not be accepted.
8-01.3(2)A2 Temporary Seeding
A cleated roller, crawler tractor, or similar equipment that forms longitudinal depressions at
least 2 inches deep shall be used for compaction and preparation of the surface to be
seeded. The entire area shall be uniformly covered with longitudinal depressions formed
perpendicular to the natural flow of water on the slope. The soil shall be conditioned with
sufficient water so the longitudinal depressions remain in the soil surface until completion of
the seeding.
8-01.3(2)B Seeding and Fertilizing
In the list in the second paragraph, item numbers 1-5 are revised to read:
1. A hydro seeder that utilizes water as the carrying agent, and maintains continuous
agitation through paddle blades. It shall have an operating capacity sufficient to agitate,
suspend, and mix into a homogeneous slurry the specified amount of seed and water or
other material. Distribution and discharge lines shall be large enough to prevent
stoppage and shall be equipped with a set of hydraulic discharge spray nozzles that will
provide a uniform distribution of the slurry.
Page 46 of 104
2. Blower equipment with an adjustable disseminating device capable of maintaining a
constant, measured rate of material discharge that will ensure an even distribution of
seed at the rates specified.
3. Helicopters properly equipped for aerial seeding.
4. Power -drawn drills or seeders.
5. Areas in which the above methods are impractical may be seeded by hand methods.
8-01.3(2)C Liming
This section including title is deleted in its entirety and replaced with the following:
8-01.3(2)C Vacant
8-01.3(2)D Mulching
The first sentence of the second paragraph is revised to read:
Distribution of straw mulch material shall be by means that utilizes forced air to blow mulch
material on seeded areas.
8-01.4 Measurement
In the twelfth paragraph, "liming" is deleted.
8-01.5 Payment
The bid item "Liming", per acre is deleted.
8-02.AP8
Section 8-02, Roadside Restoration
August 4, 2014
8-02.3(1) Responsibility During Construction
The last sentence of the second paragraph is revised to read:
This Work shall include keeping the planted and seeded areas free from insect infestation,
weeds or unwanted vegetation, litter, and other debris along with retaining the finished
grades and mulch in a neat uniform condition.
8-02.3(2) Roadside Work Plan
This section's title is revised to read:
Work Plans
This section's content is deleted in its entirety and replaced with the following new subsections:
8-02.3(2)A Roadside Work Plan
Before starting any Work that disturbs the earth and as described in Sections 8-01, 8-02
and 8-03, the Contractor shall submit a roadside work plan. The roadside work plan shall
Page 47 of 104
be submitted as a Type 1 Working Drawing and shall define the Work necessary to provide
all Contract requirements, including: wetland excavation, soil preparation, habitat structure
placement, planting area preparation, seeding area preparation, bark mulch and compost
placement, seeding, planting, plant replacement, irrigation, and weed control in narrative
form.
The Roadside Work Plan shall also include a copy of the approved progress schedule.
8-02.3(2)B Weed and Pest Control Plan
The Weed and Pest Control Plan shall be submitted as a Type 1 Working Drawing. The
weed and pest control plan shall include scheduling and methods of all control measures
required under the Contract or proposed by the Contractor including soil preparation
methods to meet the required soil surface conditions in the planting, bark mulch, and
wetland areas. The weed control plan shall show general weed control including hand,
mechanical and chemical methods, timing, application of herbicides including type, rate,
use and timing, mowing, and noxious weed control. Target weeds and unwanted vegetation
to be removed shall be identified and listed in the weed control plan.
The plan shall be prepared and signed by a licensed Commercial Pest Control Operator or
Consultant when chemical pesticides are proposed. The plan shall include methods of
weed control; dates of weed control operations; and the name, application rate, and
Material Safety Data Sheets of all proposed herbicides. In addition, the Contractor shall
furnish the Engineer with a copy of the current product label for each pesticide and spray
adjuvant to be used. These product labels shall be submitted with the weed control plan for
approval.
8-02.3(2)C Plant Establishment Plan
The Plant Establishment Plan shall be prepared in accordance with the requirements of
Section 8-02.3(13) and submitted as a Type 1 Working Drawing. The Plan shall show the
proposed scheduling of activities, materials, equipment to be utilized for the first-year plant
establishment, and an emergency contact person. The Plan shall include the management
of the irrigation system, when applicable. Should the plan become unworkable at any time
during the first-year plant establishment, the Contractor shall submit a revised plan prior to
proceeding with further Work.
8-02.3(3) Weed and Pest Control
This section is supplemented with the following new paragraph:
Grass, including grass applied in accordance with Section 8-01, growing within the mulch
ring of a plant shall be considered a weed and be controlled on the project in accordance
with the weed and pest control plan.
8-02.3(4) Topsoil
The last sentence of the first paragraph is revised to read:
After the topsoil has been spread, all large clods, hard lumps, and rocks 2 inches in
diameter and larger, and litter shall be raked up, removed, and disposed of by the
Contractor.
The following new paragraph is inserted after the first paragraph:
Page 48 of 104
Topsoil stockpiled for project use shall be protected to prevent erosion and weed growth.
Weed growth on topsoil stockpile sites shall be immediately eliminated in accordance with
the approved Weed and Pest Control Plan.
8-02.3(4)C Topsoil Type C
The last sentence is revised to read:
Topsoil Type C shall meet the requirements of Sections 8-02.3(4), 8-02.3(4)B, and 9-
14.1(3).
8-02.3(13) Plant Establishment
The first sentence of the second paragraph is deleted.
The second paragraph is supplemented with the following new sentence:
The 1 calendar year shall be extended an amount equal to any periods where the
Contractor does not comply with the plant establishment plan.
The first sentence of the fourth paragraph is revised to read:
During the first year of plant establishment under PSIPE (Plant Selection Including Plant
Establishment), the Contractor shall meet monthly with the Engineer for the purpose of joint
inspection of the planting material on a mutually agreed upon schedule.
8-02.5 Payment
The paragraph following the bid item "Topsoil Type ", per acre is revised to read:
The unit Contract price per acre for "Topsoil Type " shall be full payment for all costs
for the specified Work.
The bid item "Plant Establishment - Year" is deleted.
8-04.AP8
Section 8-04, Curbs, Gutters, and Spillways
August 4, 2014
8-04.3(1) Cement Concrete Curbs, Gutters, and Spillways
The first sentence in the fourth paragraph is revised to read:
Expansion joints in the curb or curb and gutter shall be spaced as shown in the Plans, and
placed at the beginning and ends of curb returns, drainage Structures, bridges, and cold
joints with existing curbs and gutters.
In the third sentence of the fourth paragraph, "1/4 -inch" is revised to read "%-inch".
8-04.3(1)A Extruded Cement Concrete Curb
The second sentence in the second paragraph is revised to read:
Page 49 of 104
Cement concrete curbs shall be anchored to the existing pavement by placing steel
reinforcing bars 1 foot on each side of every joint.
The third paragraph is revised to read:
Steel reinforcing bars shall meet the dimensions shown in the Standard Plans.
8-09.AP8
Section 8-09, Raised Pavement Markers
April 7, 2014
8-09.3(6) Recessed Pavement Marker
The following sentence is inserted after the first sentence of the first paragraph:
The Contractor shall ensure that grinding of the pavement does not result in any damage,
(e.g. chipping, spalling or raveling) to the pavement to remain.
8-11.AP8
Section 8-11, Guardrail
April 7, 2014
8-11.3(1) Beam Guardrail
After the below Amendments to 8-11.3(1)F and 8-11.3(1)G are applied, this section is
supplemented with the following new sub -section:
8-11.3(1)F Removing and Resetting Beam Guardrail
The Contractor shall remove and reset existing guardrail posts, rail element, hardware and
blocks to the location shown in the Plans. The mounting height of reset rail element shall
be at the height shown in the Plans. The void caused by the removal of the post shall be
backfilled and compacted.
The Contractor shall remove and replace any existing guardrail posts and blocks that are
not suited for re -use, as staked by the Engineer. The void caused by the removal of the
post shall be backfilled and compacted. The Contractor shall then furnish and install a new
guardrail post to provide the necessary mounting height.
8-11.3(1)A Erection of Posts
The second paragraph in this section is deleted.
8-11.3(1)C Terminal and Anchor Installation
The last sentence in the last paragraph is deleted.
8-11.3(1)F Plans
This section number is revised to:
8-11.3(1)G
Page 50 of 104
8-11.3(1)G Guardrail Construction Exposed to Traffic
This section number is revised to:
8-11.3(1)H
8-18.AP8
Section 8-18, Mailbox Support
August 4, 2014
8-18.3(1) Type 3 Mailbox Support
In the third paragraph, the first sentence is revised to read:
With the Engineer's consent, a Type 3 Mailbox Support design, made of steel or other
durable material, that meets the NCHRP 350 or the Manual for Assessing Safety Hardware
(MASH) crash test criteria may be used in place of the design shown in the Standard Plans.
8-20.AP8
Section 8-20, Illumination, Traffic Signal Systems, Intelligent Transportation Systems,
and Electrical
August 4, 2014
8-20.2(1) Equipment List and Drawings
The fifth paragraph is revised to read:
The Contractor will not be required to submit shop drawings for approval for light standards
and traffic signal standards conforming to the preapproved plans listed in the Special
Provisions. The Contractor may use preapproved plans posted on the WSDOT website
with a more current revision date than published in the Special Provisions.
8-20.3(8) Wiring
The second sentence in the eleventh paragraph is revised to read:
Every conductor at every wire termination, connector, or device shall have an approved
wire marking sleeve bearing, as its legend, the circuit number indicated in the Contract.
8-20.3(13)A Light Standards
In the third paragraph, the last sentence of item number 1 is revised to read:
Conduit shall extend a maximum of 1 inch above the top of the foundation, including
grounding end bushing or end bell bushing.
In the fourth paragraph, the second sentence of item number 1 is revised to read:
Conduits shall be cut to a maximum height of 2 inches above the foundation including
grounding end bushing or end bell bushing.
Page 51 of 104
8-23.AP8
Section 8-23, Temporary Pavement Markings
April 14, 2014
This section's content is deleted in its entirety and replaced with the following new sub -sections:
8-23.1 Description
The Work consists of furnishing, installing, and removing temporary pavement markings.
Temporary pavement markings shall be provided where noted in the Plans; for all lane
shifts and detours resulting from construction activities; or when permanent markings are
removed because of construction operations.
8-23.2 Materials
Materials for temporary markings shall be paint, plastic, tape, raised pavement markers or
flexible raised pavement markers. Materials for pavement markings shall meet the
following requirements:
Raised Pavement Markers 9-21
Temporary Marking Paint 9-34.2(6)
Plastic 9-34.3
Glass Beads for Pavement Marking Materials 9-34.4
Temporary Pavement Marking Tape 9-34.5
Temporary Flexible Raised Pavement Markers 9-34.6
8.23.3 Construction Requirements
8-23.3(1) General
The Contractor shall select the type of pavement marking material in accordance with
the Contract.
8-23.3(2) Preliminary Spotting
All preliminary layout and marking in preparation for application or removal of
temporary pavement markings shall be the responsibility of the Contractor.
8-23.3(3) Preparation of Roadway Surface
Surface preparation for temporary pavement markings shall be in accordance with the
manufacturer's recommendations.
8-23.3(4) Pavement Marking Application
8-23.3(4)A Temporary Pavement Markings — Short Duration
Temporary pavement markings — short duration shall meet the following
req uirements:
Temporary Center Line — A BROKEN line used to delineate adjacent lanes
of traffic moving in opposite directions. The broken pattern shall be based on
a 40 -foot unit, consisting of a 4 -foot line with a 36 -foot gap if paint or tape is
used. If temporary raised pavement markers are used, the pattern shall be
based on a 40 -foot unit, consisting of a grouping of three temporary raised
pavement markers, each spaced 3 feet apart, with a 34 foot gap.
Page 52 of 104
Temporary Edge Line — A SOLID line used on the edges of Traveled Way.
The line shall be continuous if paint or tape is used. If temporary raised
pavement markers are used, the line shall consist of markers installed
continuously at 5 -foot spacing.
Temporary Lane Line — A BROKEN line used to delineate adjacent lanes
with traffic traveling in the same direction. The broken pattern shall be based
on a 40 -foot unit, consisting of a 4 -foot line with a 36 -foot gap, if paint or tape
is used. If temporary raised pavement markers are used, the pattern shall be
based on a 40 -foot unit, consisting of a grouping of three temporary raised
pavement markers, each spaced 3 feet apart, with a 34 foot gap.
Lane line and right edge line shall be white in color. Center line and left edge line
shall be yellow in color. Edge lines shall be installed only if specifically required in
the Contract. All temporary pavement markings shall be retroreflective.
8-23.3(4)A1 Temporary Pavement Marking Paint
Paint used for short duration temporary pavement markings shall be applied
in one application at a thickness of 15 mils or 108 square feet per gallon.
Glass beads shall be in accordance with Section 8-22.3(3)G.
8-23.3(4)A2 Temporary Pavement Marking Tape
Application of temporary pavement marking tape shall be in conformance with
the manufacturer's recommendations.
Black mask pavement marking tape shall mask the existing line in its entirety.
8-23.3(4)A3 Temporary Raised Pavement Markers
Temporary raised pavement markers are not allowed on bituminous surface
treatments.
8-23.3(4)A4 Temporary Flexible Raised Pavement Markers
Flexible raised pavement markers are required for new applications of
bituminous surface treatments. Flexible raised pavement markers are not
allowed on other pavement types unless otherwise specified or approved by
the Engineer. Flexible raised pavement markers shall be installed with the
protective cover in place. The cover shall be removed immediately after
spraying asphaltic material.
8-23.3(4)B Temporary Pavement Markings — Long Duration
Application of paint, pavement marking tape and plastic for long duration
pavement markings shall meet the requirements of Section 8-22.3(3); application
of raised pavement markers shall meet the requirements of Section 8-09.3; and
application of flexible pavement markings shall be in conformance with the
manufacturer's recommendations.
8-23.3(4)C Tolerance for Lines
Tolerance for lines shall conform to Section 8-22.3(4).
Page 53 of 104
8-23.3(4)D Maintenance of Pavement Markings
Temporary pavement markings shall be maintained in serviceable condition
throughout the project until permanent pavement markings are installed. As
directed by the Engineer; temporary pavement markings that are damaged,
including normal wear by traffic, shall be repaired or replaced immediately.
Repaired and replaced pavement markings shall meet the requirements for the
original pavement marking.
8-23.3(4)E Removal of Pavement Markings
Removal of temporary paint is not required prior to paving; all other temporary
pavement markings shall be removed.
All temporary pavement markings that are required on the wearing course prior to
construction of permanent pavement markings and are not a part of the
permanent markings shall be completely removed concurrent with or immediately
subsequent to the construction of the permanent pavement markings. Temporary
flexible raised pavement markers on bituminous surface treatment pavements
shall be cut off flush with the surface if their location conflicts with the alignment of
the permanent pavement markings.
All damage to the permanent Work caused by removing temporary pavement
markings shall be repaired by the Contractor at no additional cost to the
Contracting Agency.
8-23.4 Measurement
Temporary pavement markings will be measured by the linear foot of each installed line or
grouping of markers, with no deduction for gaps in the line or markers and no additional
measurement for the second application of paint required for long duration paint lines.
Short duration and long duration temporary pavement markings will be measured for the
initial installation only; maintenance of lines will not be measured.
8-23.5 Payment
Payment will be made in accordance with Section 1-04.1, for each of the following Bid
items that are included in the Proposal:
"Temporary Pavement Marking — Short Duration", per linear foot.
"Temporary Pavement Marking — Long Duration", per linear foot.
The unit Contract price per linear foot for "Temporary Pavement Marking — Short
Duration" and "Temporary Pavement Marking — Long Duration" shall be full pay for all
Work.
9-03.AP9
Section 9-03, Aggregates
August 4, 2014
9-03.1(2)C Use of Substandard Gradings
This section including title is deleted in its entirety and replaced with the following:
Page 54 of 104
Vacant
9-03.1(4)C Grading
In the second paragraph, the first sentence is deleted.
The third paragraph is deleted.
9-03.1(5)B Grading
The last paragraph is revised to read:
The Contracting Agency may sample each aggregate component prior to introduction to the
weigh batcher or as otherwise determined by the Engineer. Each component will be sieve
analyzed separately in accordance with WSDOT FOP for WAQTC/AASHTO Test Method T-
27/11. All aggregate components will be mathematically re -combined by the proportions
(percent of total aggregate by weight) provided by the Contractor on Concrete Mix Design
Form 350-040.
9-03.8(1) General Requirements
The first paragraph up until the colon is revised to read:
Preliminary testing of aggregates for source approval shall meet the following test
requirements:
The list in the first paragraph is supplemented with the following:
Sand Equivalent 45 min.
The following new paragraph is inserted after the first paragraph:
Aggregate sources that have 100 percent of the mineral material passing the No. 4 sieve
shall be limited to no more than 5 percent of the total weight of aggregate.
9-03.14(3) Common Borrow
This section is revised to read:
Material for common borrow shall consist of granular or nongranular soil and/or aggregate
which is free of deleterious material. Deleterious material includes wood, organic waste,
coal, charcoal, or any other extraneous or objectionable material. The material shall not
contain more than 3 percent organic material by weight. The plasticity index shall be
determined using test method AASHTO T 89 and AASHTO T 90.
The material shall meet one of the options in the soil plasticity table below.
Soil Plasticity Table
Option
Sieve
Percent Passing
Plasticity
Index
1
No.
0 - 12
N/A
Page 55 of 104
All percentages are by weight.
If requested by the Contractor, the plasticity index may be increased with the approval of
the Engineer.
9-03.14(4) Gravel Borrow for Structural Earth Wall
In the second table, the row beginning with "pH" is revised to read:
pH
200
4.5 - 9
5 — 10
2
No.
200
12.1 - 35
6 or Less
3
No.
200
Above 35
0
All percentages are by weight.
If requested by the Contractor, the plasticity index may be increased with the approval of
the Engineer.
9-03.14(4) Gravel Borrow for Structural Earth Wall
In the second table, the row beginning with "pH" is revised to read:
pH
WSDOT Test
4.5 - 9
5 — 10
Method T 417
9-05.AP9
Section 9-05, Drainage Structures and Culverts
April 7, 2014
9-05.13 Ductile Iron Sewer Pipe
The first paragraph is deleted.
9-07.AP9
Section 9-07, Reinforcing Steel
January 6, 2014
9-07.5(2) Corrosion Resistant Dowel Bars (for Cement Concrete Pavement)
This section's title is revised to read:
9-07.5(2) Corrosion Resistant Dowel Bars (for Cement Concrete Pavement and
Cement Concrete Pavement Rehabilitation)
9-09.AP9
Section 9-09, Timber and Lumber
January 6, 2014
9-09.3(1) General Requirements
The fourth paragraph is revised to read:
All orders of treated timber and lumber shall be accompanied by a Certificate of Treatment
record. The Certificate of Treatment showing conformance to this specification and AWPA
standards shall include the following information:
Name and location of the wood preserving company,
Customer identification,
Page 56 of 104
Date of treatment and charge number,
Type of chemical used and amount of retention,
Treating process and identification of the Specification used,
Boring records verifying treatment penetration for timber and lumber with a nominal
dimension of 6" x 6" or larger,
Description of material that was treated, and
Signature of a responsible plant official.
The fifth paragraph is deleted.
The first sentence in the last paragraph is revised to read:
All timber and lumber to be used in aquatic environments, unless specified otherwise in the
Contract, shall be chemically treated using Western Wood Preservers Institute Best
Management Practices (BMPs).
9-10.AP9
Section 9-10, Piling
March 3, 2014
9-10.5 Steel Piling
This section is revised to read:
The material for rolled steel piling H -piling and pile splices shall conform to ASTM A 36,
ASTM A 572 or ASTM A 992. The material for steel pipe piling and splices shall conform to
one of the following requirements except as specifically noted in the Plans:
1. API 5L Grade X42 or X52 material may be used for longitudinal seam welded or
helical (spiral) seam submerged -arc welded pipe piles of any diameter.
2. ASTM A 252 Grade 2 or 3 material may be used for longitudinal seam welded or
helical (spiral) seam submerged -arc welded pipe piles of any diameter. For the
purposes of welding and prequalification of base metal, steel pipe pile designated
as ASTM A 252 may be treated as prequalified provided the chemical composition
conforms to a prequalified base metal classification listed in Table 3.1 of the AWS
D1.1/D1.1 M, latest edition, Structural Welding Code, the grade of pipe piling meets
or exceeds the grade specified in the Plans, and the carbon equivalent (CE) is a
maximum of 0.45 -percent.
3. ASTM A 572 or ASTM A 588 material may be used for longitudinal seam welded
piles of any diameter.
For helical (spiral) seam submerged -arc welded pipe piles, the maximum radial offset of
strip/plate edges shall be 1/8 inch. The offset shall be transitioned with a taper weld and the
slope shall not be less than a 1 in 2.5 taper. The weld reinforcement shall not be greater
than 3/16 inches and misalignment of weld beads shall not exceed 1/8 inch.
Steel soldier piles, and associated steel bars and plates, shall conform to ASTM A 36,
ASTM A 572 or ASTM A 992, except as otherwise noted in the Plans.
All steel piling may be accepted by the Engineer based on the Manufacturer's Certificate of
Compliance submitted in accordance with Section 1-06.3. The manufacturer's certificate of
compliance submittal for steel pipe piles shall be accompanied by certified mill test reports,
Page 57 of 104
including chemical analysis and carbon equivalence, for each heat of steel used to
fabricate the steel pipe piling.
9-14.AP9
Section 9-14, Erosion Control and Roadside Planting
August 4, 2014
9.14.1 Soil
This section, including title, is revised to read:
9-14.1 Topsoil
Topsoil shall not contain any recycled material, foreign materials, or any listed Noxious and
Nuisance weeds of any Class designated by authorized State or County officials. Aggregate
shall not comprise more than 10% by volume of Topsoil and shall not be greater than two
inches in diameter.
9-14.1(2) Topsoil Type B
The last sentence of the second paragraph is deleted.
9-14.2 Seed
This section is revised to read:
Seed of the type specified shall be certified in accordance with WAC 16-302. Seed mixes
shall be commercially prepared and supplied in sealed containers. The labels shall show:
(1) Common and botanical names of seed
(2) Lot number
(3) Net weight
(4) Pounds of Pure live seed (PLS) in the mix
(5) Origin of seed
All seed vendors must have a business license issued by supplier's state or provincial
Department of Licensing with a "seed dealer" endorsement.
9-14.4(3) Bark or Wood Chips
This section's title is revised to read:
Bark or Wood Chip Mulch
The first paragraph is revised to read:
Bark or wood chip mulch shall be derived from fir, pine, or hemlock species. It shall not
contain resin, tannin, or other compounds in quantities that would be detrimental to plant
life. Sawdust shall not be used as mulch. Mulch produced from finished wood products or
construction debris will not be allowed.
9-14.4(6) Gypsum
The first sentence is revised to read:
Page 58 of 104
Gypsum shall consist of Calcium Sulfate (CaSO4.2H2O) in a pelletized or granular form.
9-14.4(7) Tackifier
This section is revised to read:
Tackifiers are used as a tie -down for soil, compost, seed, and/or mulch. Tackifiers shall
contain no growth or germination -inhibiting materials and shall not reduce infiltration rates.
Tackifiers shall hydrate in water and readily blend with other slurry materials.
The Contractor shall provide test results documenting the tackifier meets the requirements
for Acute Toxicity, Solvents, and Heavy Metals as required in Table 1 in Section 9-14.4(2).
The tests shall be performed at the manufacturer's recommended application rate.
9-14.4(8) Compost
The second paragraph is revised to read:
Compost production and quality shall comply with WAC 173-350.
9-14.4(8)A Compost Submittal Requirements
Item 2 is revised to read:
5. A copy of the Solid Waste Handling Permit issued to the manufacturer by the
Jurisdictional Health Department in accordance with WAC 173-350 (Minimum
Functional Standards for Solid Waste Handling).
9-14.6(2) Quality
The second and third paragraphs in this section are revised to read:
All plant material shall comply with State and Federal laws with respect to inspection
for plant diseases and insect infestation. Plants must meet Washington State Department
of Agriculture plant quarantines and have a certificate of inspection. Plants originating in
Canada must be accompanied by a phytosanitary certificate stating the plants meet USDA
health requirements.
All plant material shall be purchased from a nursery licensed to sell plants in their state or
province.
9-15.AP9
Section 9-15, Irrigation System
August 4, 2014
9-15.18 Detectable Marking Tape
In the second paragraph, the table is supplemented with the following new row:
Non -Potable Water
Purple
Page 59 of 104
9-16.AP9
Section 9-16, Fence and Guardrail
August 4, 2014
9-16.2(1)B Wood Fence Posts and Braces
In the table, the row beginning with "ACA" is deleted.
9-29.AP9
Section 9-29, Illumination, Signal, Electrical
August 4, 2014
9-29.2(1)B Heavy Duty Junction Boxes
The second paragraph is revised to read:
The Heavy -Duty Junction Box steel frame, lid support and lid fabricated from steel plate
and shapes shall be painted with a shop applied, inorganic zinc primer in accordance with
Section 6-07.3. Ductile iron and gray iron castings shall not be painted.
The following new paragraph is inserted after the second paragraph:
The concrete used in Heavy -Duty Junction Boxes shall have a minimum compressive
strength of 4,000 psi.
In the fourth paragraph (after the preceding Amendment is applied), the table is revised to read:
Materials
Requirement
Concrete
Section 6-02
Reinforcing Steel
Section 9-07
Lid
ASTM A 786 diamond plate steel, rolled from plate
complying with ASTM A 572, grade 50 or ASTM A 588,
and having a min. CVN toughness of 20 ft -Ib at 40
degrees F.
Or
Ductile iron casting meeting Section 9-05.15
Frame and stiffener plates
ASTM A 572 grade 50 or ASTM A 588, both with min.
CVN toughness of 20 ft -Ib at 40 degrees F
Or
Gray iron casting meeting Section 9-05.15
Anchors (studs)
Section 9-06.15
Threaded Anchors for Gray Iron
Frame
ASTM F1554 grade 55 Headed Anchor Requirements
Bolts, Studs, Nuts, Washers
ASTM F 593 or A 193, Type 304 or 316, or Stainless
steel grade 302, 304, or 316 in accordance with
approved shop drawings
Hinges and Locking and Latching
Mechanism and associated
Hardware and Bolts
In accordance with approved shop drawings
Safety Bars
In accordance with approved shop drawings
Page 60 of 104
The last paragraph is revised to read:
The bearing seat and lid perimeter shall be free from burrs, dirt, and other foreign debris
that would prevent solid seating. Bolts and nuts shall be liberally coated with anti -seize
compound. Bolts shall be installed snug tight. The bearing seat and lid perimeter shall be
machined to allow a minimum of 75 percent of the bearing areas to be seated with a
tolerance of 0.0 to 0.005 inches measured with a feeler gage. The bearing area percentage
will be measured for each side of the lid as it bears on the frame.
9-29.2(2) Standard Duty and Heavy -Duty Cable Vaults and Pull Boxes
This section's title is revised to read:
Small Cable Vaults, Standard Duty Cable Vaults, Heavy -Duty Cable Vaults,
Standard Duty Pull Boxes, and Heavy -Duty Pull Boxes
In the first paragraph, the first sentence is revised to read:
Small, Standard Duty and Heavy -Duty Cable Vaults and Standard Duty and Heavy -Duty
Pull Boxes shall be constructed as a concrete box and as a concrete lid.
9-29.2(2)A Standard Duty Cable Vaults and Pull Boxes
This section's title is revised to read:
Small Cable Vaults, Standard Duty Cable Vaults, and Standard Duty Pull
Boxes
The first paragraph is revised to read:
Small and Standard Duty Cable Vaults and Standard Duty Pull boxes shall be concrete and
have a minimum load rating of 22,500 pounds and be tested in accordance with Section 9-
29.2(1)C for concrete Standard Duty Junction Boxes.
In the second paragraph, the first sentence is revised to read:
Concrete for Small and Standard Duty Cable Vaults and Standard Duty Pull Boxes shall
have a minimum compressive strength of 4,000 psi.
In the third paragraph, the first sentence is revised to read:
All Small and Standard Duty Cable Vaults and Standard Duty Pull Boxes placed in
sidewalks, walkways, and shared -use paths shall have slip -resistant surfaces.
The fourth paragraph (up until the colon) is revised to read:
Materials for Small and Standard Duty Cable Vaults and Standard Duty Pull Boxes shall
conform to the following:
9-29.3 Fiber Optic Cable, Electrical Conductors, and Cable
The following new subsection is added:
Page 61 of 104
9-29.3(3) Wire Marking Sleeves
Wire marking sleeves shall be full -circle in design, non -adhesive, printable using an
indelible ink and shall fit snugly on the wire or cable. Marking sleeves shall be made from a
PVC or polyolefin, and provide permanent identification for wires and cables.
9-31.AP9
Section 9-31, Elastomeric Bearing Pads
August 4, 2014
This section's title is revised to read:
Elastomeric Pads
9-31.1 Requirements
In the first paragraph, the word "bearing" is deleted from the first sentence.
In the first sentence of the second paragraph, the word "bearing" is deleted and replaced with
"elastomeric".
In the last sentence of the second paragraph, the word "Bearing" is deleted and replaced with
"Elastomeric".
In the third paragraph, the word "bearing" is deleted and replaced with the word "elastomeric".
9-32.AP9
Section 9-32, Mailbox Support
August 4, 2014
9-32.7 Type 2 Mailbox Support
The first sentence is revised to read:
Type 2 mailbox supports shall be 2 -inch 14 -gage steel tube and shall meet the NCHRP 350
or the Manual for Assessing Safety Hardware (MASH) crash test criteria.
9-34.AP9
Section 9-34, Pavement Marking Material
August 4, 2014
9-34.2 Paint
The second paragraph is revised to read:
Blue and black paint shall comply with the requirements of yellow paint in Section 9-34.2(4)
and Section 9-34.2(5), with the exception that blue and black paints do not need to meet
the requirements for titanium dioxide, directional reflectance, and contrast ratio.
Page 62 of 104
9-34.5 Temporary Pavement Marking Tape
This section is revised to read:
Biodegradable tape with paper backing is not allowed.
This section is supplemented with the following new sub -sections:
9-34.5(1) Temporary Pavement Marking Tape — Short Duration
Temporary pavement marking tape for short duration shall conform to ASTM D4592 Type II
except that black tape, black mask tape and the black portion of the contrast removable
tape, shall be non -reflective.
9-34.5(2) Temporary Pavement Marking Tape — Long Duration
Temporary pavement marking tape for long duration shall conform to ASTM D4592 Type I.
Temporary pavement marking tape for long duration, except for black tape, shall have a
minimum initial coefficient of retroreflective luminance of 200 mcd*m_2*Ix' when measured
in accordance with ASTM E 2832 or ASTM E 2177. Black tape, black mask tape and the
black portion of the contrast removable tape, shall be non -reflective.
9-34.6 Temporary Raised Pavement Markers
This section's title is revised to read:
Temporary Flexible Raised Pavement Markers
The second paragraph is deleted.
9-35.AP9
Section 9-35, Temporary Traffic Control Materials
August 4, 2014
9-35.0 General Requirements
The following item is deleted from the list of temporary traffic control materials:
Barrier Drums
The last sentence of the second paragraph is revised to read:
Certification for crashworthiness according to NCHRP 350 or the Manual for Assessing
Safety Hardware (MASH) will be required as described in Section 1-10.2(3).
9-35.2 Construction Signs
The first sentence is revised to read:
Construction signs shall conform to the requirements of the MUTCD and shall meet the
requirements of NCHRP Report 350 for Category 2 devices or MASH.
9-35.7 Traffic Safety Drums
The third paragraph is revised to read:
Page 63 of 104
Drums and light units shall meet the crashworthiness requirements of NCHRP 350 or
MASH as described in Section 1-10.2(3).
9-35.8 Barrier Drums
This section including title is deleted in its entirety and replaced with the following:
9-35.8 Vacant
9-35.12 Transportable Attenuator
In the first paragraph, the fourth sentence is revised to read:
The Contractor shall provide certification that the transportable attenuator complies with
NCHRP 350 Test level 3 or MASH Test Level 3 requirements.
9-35.13 Tall Channelizing Devices
In the sixth paragraph, the last sentence is revised to read:
The method of attachment must ensure that the light does not separate from the device
upon impact and light units shall meet the crashworthiness requirements of NCHRP 350 or
MASH as described in Section 1-10.2(3).
Page 64 of 104
PART 5
GENERAL SPECIAL PROVISIONS
Division 1 General Requirements
Division 2 Earthwork
Division 5 Surface Treatments and Pavements
Division 6 Structures
Division 7 Drainage Structures, Storm Sewers, Sanitary Sewer
Division 9 Materials
Page 65 of 104
INTRODUCTION TO THE SPECIAL PROVISIONS
(August 14, 2013 APWA GSP)
The work on this project shall be accomplished in accordance with the Standard Specifications
for Road, Bridge and Municipal Construction, 2014 edition, as issued by the Washington State
Department of Transportation (WSDOT) and the American Public Works Association (APWA),
Washington State Chapter (hereafter "Standard Specifications"). The Standard Specifications,
as modified or supplemented by the Amendments to the Standard Specifications and these
Special Provisions, all of which are made a part of the Contract Documents, shall govern all of
the Work.
These Special Provisions are made up of both General Special Provisions (GSPs) from various
sources, which may have project -specific fill-ins; and project -specific Special Provisions. Each
Provision either supplements, modifies, or replaces the comparable Standard Specification, or is
a new Provision. The deletion, amendment, alteration, or addition to any subsection or portion
of the Standard Specifications is meant to pertain only to that particular portion of the section,
and in no way should it be interpreted that the balance of the section does not apply.
The project -specific Special Provisions are not labeled as such. The GSPs are labeled under the
headers of each GSP, with the effective date of the GSP and its source. For example:
(March 8, 2013 APWA GSP)
(April 1, 2013 WSDOT GSP)
(May 1, 2013 SC GSP) Spokane County General Special Provision
(May 1, 2013 COSV GSP) City of Spokane Valley General Special Provision
Also incorporated into the Contract Documents by reference are:
• Manual on Uniform Traffic Control Devices for Streets and Highways, currently adopted
edition, with Washington State modifications, if any
• Standard Plans for Road, Bridge and Municipal Construction, WSDOT/APWA, current
edition
• City of Spokane Valley Street Standards
• Spokane County Road Standards
• Inland Northwest Regional Pavement Cut Policy
Contractor shall obtain copies of these publications, at Contractor's own expense.
Page 66 of 104
DIVISION 1
GENERAL REQUIREMENTS
DESCRIPTION OF WORK
(March 13, 1995)
This Contract provides for Street and Stormwater Maintenance and Repair and other work, all in
accordance with the attached Contract Plans, these Contract Provisions, and the Standard
Specifications.
1-01.3 Definitions
(March 8, 2013 APWA GSP)
Delete the heading Completion Dates and the three paragraphs that follow it, and replace them
with the following:
Dates
Bid Opening Date
The date on which the Contracting Agency publicly opens and reads the Bids.
Award Date
The date of the formal decision of the Contracting Agency to accept the lowest
responsible and responsive Bidder for the Work.
Contract Execution Date
The date the Contracting Agency officially binds the Agency to the Contract.
Notice to Proceed Date
The date stated in the Notice to Proceed on which the Contract time begins.
Substantial Completion Date
The day the Engineer determines the Contracting Agency has full and unrestricted use
and benefit of the facilities, both from the operational and safety standpoint, any
remaining traffic disruptions will be rare and brief, and only minor incidental work,
replacement of temporary substitute facilities, plant establishment periods, or correction
or repair remains for the Physical Completion of the total Contract.
Physical Completion Date
The day all of the Work is physically completed on the project. All documentation
required by the Contract and required by law does not necessarily need to be furnished
by the Contractor by this date.
Completion Date
The day all the Work specified in the Contract is completed and all the obligations of the
Contractor under the contract are fulfilled by the Contractor. All documentation required
by the Contract and required by law must be furnished by the Contractor before
establishment of this date.
Final Acceptance Date
The date on which the Contracting Agency accepts the Work as complete.
Supplement this Section with the following:
Page 67 of 104
All references in the Standard Specifications, Amendments, or WSDOT General Special
Provisions, to the terms "State", "Department of Transportation", "Washington State
Transportation Commission", "Commission", "Secretary of Transportation", "Secretary",
"Headquarters", and "State Treasurer" shall be revised to read "Contracting Agency".
All references to "State Materials Laboratory" shall be revised to read "Contracting Agency
designated location".
All references to "final contract voucher certification" shall be interpreted to mean the final
payment form established by the Contracting Agency.
The venue of all causes of action arising from the advertisement, award, execution, and
performance of the contract shall be in the Superior Court of the County where the
Contracting Agency's headquarters are located.
Additive
A supplemental unit of work or group of bid items, identified separately in the Bid Proposal,
which may, at the discretion of the Contracting Agency, be awarded in addition to the base
bid.
Alternate
One of two or more units of work or groups of bid items, identified separately in the Bid
Proposal, from which the Contracting Agency may make a choice between different
methods or material of construction for performing the same work.
Business Day
A business day is any day from Monday through Friday except holidays as listed in Section
1-08.5.
Contract Bond
The definition in the Standard Specifications for "Contract Bond" applies to whatever bond
form(s) are required by the Contract Documents, which may be a combination of a Payment
Bond and a Performance Bond.
Contract Documents
See definition for "Contract".
Contract Time
The period of time established by the terms and conditions of the Contract within which the
Work must be physically completed.
Notice of Award
The written notice from the Contracting Agency to the successful Bidder signifying the
Contracting Agency's acceptance of the Bid Proposal.
Notice to Proceed
The written notice from the Contracting Agency or Engineer to the Contractor authorizing
and directing the Contractor to proceed with the Work and establishing the date on which
the Contract time begins.
Page 68 of 104
Traffic
Both vehicular and non -vehicular traffic, such as pedestrians, bicyclists, wheelchairs,
and equestrian traffic.
1-02 Bid Procedures and Conditions
1-02.1 Prequalification of Bidders
Delete this Section.
1-02.5 Proposal Forms
(June 27, 2011 APWA GSP)
Delete this section and replace it with the following:
The Proposal Form will identify the project and its location and describe the work. It will also
list estimated quantities, units of measurement, the items of work, and the materials to be
furnished at the unit bid prices. The bidder shall complete spaces on the proposal form that
call for, but are not limited to, unit prices; extensions; summations; the total bid amount;
signatures; date; and, where applicable, retail sales taxes and acknowledgment of addenda;
the bidder's name, address, telephone number, and signature; the bidder's D/M/WBE
commitment, if applicable; a State of Washington Contractor's Registration Number; and a
Business License Number, if applicable. Bids shall be completed by typing or shall be
printed in ink by hand, preferably in black ink. The required certifications are included as part
of the Proposal Form.
The Contracting Agency reserves the right to arrange the proposal forms with alternates and
additives, if such be to the advantage of the Contracting Agency. The bidder shall bid on all
alternates and additives set forth in the Proposal Form unless otherwise specified.
1-02.6 Preparation of Proposal
(June 27, 2011 APWA GSP)
Supplement the second paragraph with the following:
4. If a minimum bid amount has been established for any item, the unit or lump sum price
must equal or exceed the minimum amount stated.
5. Any correction to a bid made by interlineation, alteration, or erasure, shall be initialed
by the signer of the bid.
Delete the last paragraph, and replace it with the following:
The Bidder shall make no stipulation on the Bid Form, nor qualify the bid in any manner.
A bid by a corporation shall be executed in the corporate name, by the president or a vice
president (or other corporate officer accompanied by evidence of authority to sign).
Page 69 of 104
A bid by a partnership shall be executed in the partnership name, and signed by a partner. A
copy of the partnership agreement shall be submitted with the Bid Form if any D/M/WBE
requirements are to be satisfied through such an agreement.
A bid by a joint venture shall be executed in the joint venture name and signed by a member
of the joint venture. A copy of the joint venture agreement shall be submitted with the Bid
Form if any D/W/MBE requirements are to be satisfied through such an agreement.
1-02.7 Bid Deposit
(March 8, 2013 APWA GSP)
Supplement this section with the following:
Bid bonds shall contain the following:
1 Contracting Agency -assigned number for the project;
2. Name of the project;
3. The Contracting Agency named as obligee;
4. The amount of the bid bond stated either as a dollar figure or as a percentage which
represents five percent of the maximum bid amount that could be awarded;
5. Signature of the bidder's officer empowered to sign official statements. The signature of
the person authorized to submit the bid should agree with the signature on the bond, and
the title of the person must accompany the said signature;
6. The signature of the surety's officer empowered to sign the bond and the power of
attorney.
If so stated in the Contract Provisions, bidder must use the bond form included in the
Contract Provisions.
If so stated in the Contract Provisions, cash will not be accepted for a bid deposit.
1-02.9 Delivery of Proposal
(August 15, 2012 APWA GSP, Option A)
Delete this section and replace it with the following:
Each proposal shall be submitted in a sealed envelope, with the Project Name and
Project Number as stated in the Call for Bids clearly marked on the outside of the
envelope, or as otherwise required in the Bid Documents, to ensure proper handling
and delivery.
The Contracting Agency will not open or consider any Bid Proposal that is received
after the time specified in the Call for Bids for receipt of Bid Proposals, or received in
a location other than that specified in the Call for Bids.
Page 70 of 104
1-02.12 Public Opening of Proposals
(February 18, 2014 COSV GSP)
Replace this item with the following:
Sealed bids are to be received at the Spokane Valley City Hall, 11707 E Sprague,
Suite 106, Spokane Valley, WA 99206, prior to the time and date specified in the
Advertisement For Bids.
Bids shall be publicly opened and read in Suite 101, the Council Chambers
immediately thereafter.
1-02.13 Irregular Proposals
Delete this Section )
1-02.15 Pre Award Information
(August 14, 2013 APWA GSP)
Revise this section to read:
Before awarding any contract, the Contracting Agency may require one or more of these
items or actions of the apparent lowest responsible bidder:
1. A complete statement of the origin, composition, and manufacture of any or all materials
to be used,
2. Samples of these materials for quality and fitness tests,
3. A progress schedule (in a form the Contracting Agency requires) showing the order of
and time required for the various phases of the work,
4. A breakdown of costs assigned to any bid item,
5. Attendance at a conference with the Engineer or representatives of the Engineer,
6. Obtain, and furnish a copy of, a business license to do business in the city or county
where the work is located.
7. Any other information or action taken that is deemed necessary to ensure that the bidder
is the lowest responsible bidder.
1-03 Award and Execution of Contract
1-03.2 Award of Contract
(July 28, 2014 COSV GSP)
Supplement this section with the following:
Initial and Option Terms. The contract shall commence in early 2015 and continue to
December 31, 2015. The City may extend the contract for up to four additional one year
terms, which will commence on or about January 1 of each year and end on December 31
of that year. The City will give the contractor written notice of its intent to extend the contract
Page 71 of 104
at least sixty days before the contract term expires. The total duration of the Contract shall
not exceed 5years.
1-03.3 Execution of Contract
(October 1, 2005 APWA GSP)
Revise this section to read:
Copies of the Contract Provisions, including the unsigned Form of Contract, will be available
for signature by the successful bidder on the first business day following award. The number
of copies to be executed by the Contractor will be determined by the Contracting Agency.
Within 14 calendar days after the award date, the successful bidder shall return the signed
Contracting Agency -prepared contract, an insurance certification as required by Section 1-
07.18, and a satisfactory bond as required by law and Section 1-03.4. Before execution of
the contract by the Contracting Agency, the successful bidder shall provide any pre -award
information required by the Contracting Agency.
Until the Contracting Agency executes a contract, no proposal shall bind the Contracting
Agency nor shall any work begin within the project limits or within Contracting Agency -
furnished sites. The Contractor shall bear all risks for any work begun outside such areas
and for any materials ordered before the contract is executed by the Contracting Agency.
If the bidder experiences circumstances beyond their control that prevents return of the
contract documents within the calendar days after the award date stated above, the
Contracting Agency may grant up to a maximum of 7 additional calendar days for return of
the documents, provided the Contracting Agency deems the circumstances warrant it.
1-03.4 Contract Bond
(October 1, 2005 APWA GSP)
Revise the first paragraph to read:
The successful bidder shall provide an executed contract bond for the full contract amount.
This contract bond shall:
1. Be on a Contracting Agency -furnished form;
2. Be signed by an approved surety (or sureties) that:
a. Is registered with the Washington State Insurance Commissioner, and
b. Appears on the current Authorized Insurance List in the State of Washington
published by the Office of the Insurance Commissioner,
3. Be conditioned upon the faithful performance of the contract by the Contractor within the
prescribed time;
4. Guarantee that the surety shall indemnify, defend, and protect the Contracting Agency
against any claim of direct or indirect loss resulting from the failure:
a. Of the Contractor (or any of the employees, subcontractors, or lower tier
subcontractors of the Contractor) to faithfully perform the contract, or
b. Of the Contractor (or the subcontractors or lower tier subcontractors of the
Contractor) to pay all laborers, mechanics, subcontractors, lower tier subcontractors,
Page 72 of 104
materialperson, or any other person who provides supplies or provisions for carrying
out the work;
5. Be accompanied by a power of attorney for the Surety's officer empowered to sign the
bond: and
6. Be signed by an officer of the Contractor empowered to sign official statements (sole
proprietor or partner). If the Contractor is a corporation, the bond must be signed by the
president or vice-president, unless accompanied by written proof of the authority of the
individual signing the bond to bind the corporation (i.e., corporate resolution, power of
attorney or a letter to such effect by the president or vice-president).
1-04 Scope Of The Work
1-04.1 Intent of the Contract
(July 28, 2014 COSV GSP)
Supplement this section with the following:
City Direction (Responsibilities)
The City shall oversee and direct repair operations as deemed to be in the best
interest of the City. All activities shall be directed by the Street Maintenance
Superintendent. The Maintenance Superintendent and Contractor will work together
to schedule projects as they come up. The City reserves the right to approve the
number of personnel and type of equipment to be used at any time.
Contractor Responsibilities
Contractor shall submit weekly reports to the City when work is performed. The
weekly reports shall include the daily breakdown of work performed including labor,
equipment, and material usage.
Work Plan
The City shall develop the yearly work plan. This includes activities listed under
Section 1.04.1 (1). The City shall set up a meeting at the beginning of the year to
outline the plan. The Work plan is subject to change throughout the year based on
need.
Daily or Weekly Work Plans
The Contractor shall submit an email to City designated staff documenting the daily
or weekly work plans, including where the Contractor will be working and what
activities will be performed.
1-04.1 (1) Bid Items Included in the Proposal
(July 28, 2014 COSV GSP)
Supplement this section with the following:
Page 73 of 104
Asphalt repair — Pavement removal and replacement, overlays
The work includes traffic control, mobilization, excavating, and disposal of up to 4"
+/- of existing pavement, preparation for new pavement, and placement and
compaction of up to 4" +/- of HMA in accordance with the currently adopted WSDOT
Standard Specifications, the currently adopted Spokane Regional Pavement Cut
Policy, and the Special Provisions. This intent is to match existing pavement by
repairing larger problem areas identified by City personnel. Contractor shall provide
a paving crew that has the capability of saw cutting, removing and replacing asphalt
in areas up to, but not limited to 10' x 100' (approximate). Shouldering roadways
without curbs shall also be required after the asphalt repair is complete. Width,
length and depth of the shouldered areas will vary.
Asphalt repair — Pothole patch
The work includes full compensation for traffic control, mobilization, excavating,
disposal, preparation for new pavement, and placement of compaction of up to 4"
+/_ of HMA per the currently adopted WSDOT Standard Specifications, the currently
adopted Spokane Regional Pavement Cut Policy, and the Special Provisions. The
intent is to match existing pavement by repairing smaller asphalt problems such as
potholes which have been identified by City personnel. Contractor shall have the
means to provide a small paving crew that has the capability of saw cutting,
removing, replacing, and compacting new A/C for pothole repair ranging in size from
2' x 2' up to 10' x 10'.
Shoulder repair and grading
The work consists of grading the gravel portion of the roadway adjacent to the
pavement on streets without curbing. General shoulder repair requires the use of a
motor grader for excavating and grading the shoulders, dump truck for hauling off
excavated debris, and delivering additional crushed gravel materials if needed, roller
for compacting the placed materials, and a 2,000 gallon minimum water truck for
providing dust control if performed outside of the wet season. Street sweeping shall
be required after shouldering to clean any remaining materials from traveled
surfaces. This work is generally accomplished in the early spring.
Gravel road grading
The work consists of grading the unpaved streets in the City. Traffic control may be
required in these areas. Gravel or dirt streets shall be crowned and graded to a two
percent cross slope to remove potholes and ruts. This activity may be accomplished
with a motor grader, roller for compacting the placed materials and 2,000 minimum
gallon water truck. This work is generally accomplished in the early spring and late
fall.
Crack seal
The work consists of crack sealing activities on City arterials and local access
streets. Proper methods and techniques shall be utilized for Crack Sealing
procedures. Grazing and cleaning the cracks with compressed air shall be utilized in
the preparation prior to filling. Crack seal material may be supplied by the City.
Page 74 of 104
Sidewalk and path repair
The work consists of removal and replacement of damaged or displaced Portland
cement concrete sidewalks and asphalt pathway segments. Work performed in this
service shall conform to the currently adopted WSDOT Standard Specifications.
Guardrail repair
The work consists of the repair or replacement of existing guardrails damaged by
accidents occurring within the City. Work performed in this service shall conform to
the currently adopted WSDOT Standard Specifications.
Fencing repair
The work consists of the repair or replacement of existing chain link fencing
damaged by accidents occurring within the City. Work performed in this service
shall conform to the currently adopted WSDOT Standard Specifications.
Drainage structure repair and installation
The work consists of installation and repair of drainage structures, excavation and
disposal of material. Drainage structures include but are not limited to catchbasins,
drainage pipe, culverts, pervious gravel sump drains, and drywells. Repair of
drywells shall also include saw cutting existing pavement, removal and replacement
of drain rock. Work performed in this service shall conform to the currently adopted
WSDOT Standard Specifications and the City of Spokane Valley Standard Plans.
Curb, gutter and inlet repair and installation
The work consists of the removal and replacement of damaged or displaced curbs,
gutter, and drainage inlets. The services performed shall confirm to the currently
adopted WSDOT Standard Specifications.
Miscellaneous
This work may consist of miscellaneous street and stormwater maintenance and
repair services needed to maintain the City street systems. This work may include
sinkhole repair, water charges, storm event cleanup, and other miscellaneous
needs.
1-04.2 Coordination of Contract Documents, Plans, Special Provisions,
Specifications, and Addenda
(March 13, 2012 APWA GSP)
Revise the second paragraph to read:
Any inconsistency in the parts of the contract shall be resolved by following this order of
precedence (e.g., 1 presiding over 2, 2 over 3, 3 over 4, and so forth):
1. Addenda,
2. Proposal Form,
3. Special Provisions,
4. Contract Plans,
Page 75 of 104
5. Amendments to the Standard Specifications,
6. Standard Specifications,
7. Contracting Agency's Standard Plans or Details (if any), and
8. WSDOT Standard Plans for Road, Bridge, and Municipal Construction.
1-04.4 Changes
(August 1, 2014 COSV GSP)
Delete this section in its entirety, and replace it with the following:
The City reserves the right to make, at any time during the work, such changes in quantities and
such alterations in the Work as are necessary to satisfactorily complete the project. Such
changes in quantities and alterations shall not invalidate the Contract nor release the Surety,
and the Contractor agrees to perform the Work as altered. Among others, these changes and
alterations may include:
1. Deleting any part of the work
2. Increasing or decreasing quantities
3. Altering Specifications, designs, or both.
4. Altering the way the Work is to be done.
5. Adding new Work.
6. Altering facilities, equipment, materials, services, or sites, provided by the Contracting
Agency.
7. Ordering the Contractor to speed up or delay the work.
1-04.6 Variation in Estimated Quantities
Supplement this Section with the following:
The bid quantities for have been entered into the Proposal only to provide a common proposal
for bidders. Actual quantities will be determined in the field as the work progresses, and will be
paid at the original bid price, regardless of final quantity. These bid items shall not be subject to
the provisions of 1-04.6 of the Standard Specifications.
1-05 Control of Work
1-05.6 Inspection of Work and Materials
(July 28, 2014 COSV GSP)
Supplement this section with the following:
City Inspections
The City shall provide inspectors for each project deemed necessary. Asphalt
testing shall be required on all projects. Quality Control shall be provided by the
Contractor, and additional testing may take place at the discretion of the City.
Daily Reports
Daily records shall be kept that show the services performed, including the total
amount of labor, equipment, and materials that have been used on each activity.
Page 76 of 104
Daily reports shall accompany the monthly invoice by activity and be available at the
request of the City.
Monthly Reports
The Monthly report shall be a summary of all daily reports associated with each
activity. This shall accompany the invoice as the backup. Subcontractor's invoices
shall also be included in the monthly report. All invoices shall provide adequate
backup for the charges shown.
1-05.7 Removal of Defective and Unauthorized Work
(October 1, 2005 APWA GSP)
Supplement this section with the following:
If the Contractor fails to remedy defective or unauthorized work within the time specified in a
written notice from the Engineer, or fails to perform any part of the work required by the
Contract Documents, the Engineer may correct and remedy such work as may be identified
in the written notice, with Contracting Agency forces or by such other means as the
Contracting Agency may deem necessary.
If the Contractor fails to comply with a written order to remedy what the Engineer determines
to be an emergency situation, the Engineer may have the defective and unauthorized work
corrected immediately, have the rejected work removed and replaced, or have work the
Contractor refuses to perform completed by using Contracting Agency or other forces. An
emergency situation is any situation when, in the opinion of the Engineer, a delay in its
remedy could be potentially unsafe, or might cause serious risk of loss or damage to the
public.
Direct or indirect costs incurred by the Contracting Agency attributable to correcting and
remedying defective or unauthorized work, or work the Contractor failed or refused to
perform, shall be paid by the Contractor. Payment will be deducted by the Engineer from
monies due, or to become due, the Contractor. Such direct and indirect costs shall include in
particular, but without limitation, compensation for additional professional services required,
and costs for repair and replacement of work of others destroyed or damaged by correction,
removal, or replacement of the Contractor's unauthorized work.
No adjustment in contract time or compensation will be allowed because of the delay in the
performance of the work attributable to the exercise of the Contracting Agency's rights
provided by this Section.
The rights exercised under the provisions of this section shall not diminish the Contracting
Agency's right to pursue any other avenue for additional remedy or damages with respect to
the Contractor's failure to perform the work as required.
1-05.9 Equipment
(July 28, 2014 COSV GSP)
Supplement this section with the following:
Page 77 of 104
The Contractor shall submit a detailed list of equipment to the City including the type
and number of available equipment. This list shall include make, model, year,
mileage, and any other pertinent information. The equipment list shall include a
description of the condition of the equipment. The contractor shall notify the City of
any additions or deletions.
Equipment shall conform to all deferral, state and local regulations. The machinery
and equipment shall be modern, clean, and maintained in proper working condition
at all times consistent with the current standard of industry and subject to approval of
the City.
The quantity of equipment used by the Contractor shall be sufficient to perform the
work required herein. All vehicles used by the Contractor shall be clearly identified
with the name of the company.
1-05.13 Superintendents, Labor and Equipment of Contractor
(August 14, 2013 APWA GSP)
Delete the sixth and seventh paragraphs of this section.
1-06 Control of Material
1-06.1(4) Fabrication Inspection Expense
(June 27, 2011 AWPA GSP)
Delete this section in its entirety.
1-07 Legal Relations and Responsibilities To The Public
Laws To Be Observed
(April 3, 2006)
Section 1-07.1 is supplemented with the following:
Confined Space
Confined spaces are known to exist at the following locations:
1. Vaults
2. Manholes
3. Excavations
The Contractor shall be fully responsible for the safety and health of all on-site workers and
compliant with Washington Administrative Code (WAC 296-809).
The Contractor shall prepare and implement a confined space program for each of the
confined spaces identified above. The Contractors Confined Space program shall be sent
to the contracting agency at least 30 days prior to the contractor beginning work in or
adjacent to the confined space. No work shall be performed in or adjacent to the confined
space until the plan is submitted to the Engineer as required. The Contractor shall
Page 78 of 104
communicate with the Project Engineer to ensure a coordinated effort for providing and
maintaining a safe worksite for both the Contracting Agency's and Contractor's workers
when working in or near a confined space.
All costs to prepare and implement the confined space program shall be included in the bid
prices for the various items associated with the confined space work.
1-07.2 State Taxes
Delete this section, including its sub -sections, in its entirety and replace it with the following:
1-07.2 State Sales Tax
(June 27, 2011 APWA GSP)
The Washington State Department of Revenue has issued special rules on the State sales
tax. Sections 1-07.2(1) through 1-07.2(3) are meant to clarify those rules. The Contractor
should contact the Washington State Department of Revenue for answers to questions in
this area. The Contracting Agency will not adjust its payment if the Contractor bases a bid
on a misunderstood tax liability.
The Contractor shall include all Contractor -paid taxes in the unit bid prices or other contract
amounts. In some cases, however, state retail sales tax will not be included. Section 1-
07.2(2) describes this exception.
The Contracting Agency will pay the retained percentage (or release the Contract Bond if a
FHWA-funded Project) only if the Contractor has obtained from the Washington State
Department of Revenue a certificate showing that all contract -related taxes have been paid
(RCW 60.28.051). The Contracting Agency may deduct from its payments to the Contractor
any amount the Contractor may owe the Washington State Department of Revenue,
whether the amount owed relates to this contract or not. Any amount so deducted will be
paid into the proper State fund.
1-07.2(1) State Sales Tax — Rule 171
WAC 458-20-171, and its related rules, apply to building, repairing, or improving streets,
roads, etc., which are owned by a municipal corporation, or political subdivision of the state,
or by the United States, and which are used primarily for foot or vehicular traffic. This
includes storm or combined sewer systems within and included as a part of the street or
road drainage system and power lines when such are part of the roadway lighting system.
For work performed in such cases, the Contractor shall include Washington State Retail
Sales Taxes in the various unit bid item prices, or other contract amounts, including those
that the Contractor pays on the purchase of the materials, equipment, or supplies used or
consumed in doing the work.
1-07.2(2) State Sales Tax — Rule 170
WAC 458-20-170, and its related rules, apply to the constructing and repairing of new or
existing buildings, or other structures, upon real property. This includes, but is not limited to,
the construction of streets, roads, highways, etc., owned by the state of Washington; water
mains and their appurtenances; sanitary sewers and sewage disposal systems unless such
Page 79 of 104
sewers and disposal systems are within, and a part of, a street or road drainage system;
telephone, telegraph, electrical power distribution lines, or other conduits or lines in or above
streets or roads, unless such power lines become a part of a street or road lighting system;
and installing or attaching of any article of tangible personal property in or to real property,
whether or not such personal property becomes a part of the realty by virtue of installation.
For work performed in such cases, the Contractor shall collect from the Contracting Agency,
retail sales tax on the full contract price. The Contracting Agency will automatically add this
sales tax to each payment to the Contractor. For this reason, the Contractor shall not
include the retail sales tax in the unit bid item prices, or in any other contract amount subject
to Rule 170, with the following exception.
Exception: The Contracting Agency will not add in sales tax for a payment the Contractor or
a subcontractor makes on the purchase or rental of tools, machinery, equipment, or
consumable supplies not integrated into the project. Such sales taxes shall be included in
the unit bid item prices or in any other contract amount.
1-07.2(3) Services
The Contractor shall not collect retail sales tax from the Contracting Agency on any contract
wholly for professional or other services (as defined in Washington State Department of
Revenue Rules 138 and 244).
1-07.13 Contractor's Responsibility for Work
1-07.13(4) Repair of Damage
Section 1-07.13(4) is revised to read:
(August 6, 2001)
The Contractor shall promptly repair all damage to either temporary or
permanent work as directed by the Engineer. For damage qualifying for
relief under Sections 1-07.13(1), 1-07.13(2) or 1-07.13(3), payment will be
made in accordance with Section 1-04.4. Payment will be limited to repair of
damaged work only. No payment will be made for delay or disruption of
work.
1-07.16 Protection and Restoration of Property
1-07.16(1) Private/Public Property
(July 28, 2014 COSV GSP)
Supplement this section with the following:
The City shall not provide shop facilities, work space, or office space as part of this contract.
Limited parking at City's Maintenance Facility: As approved by the Contract Manager, the
City may allow the Contractor to temporarily park equipment at the City's street maintenance
facility located at 17002 E. Euclid, Spokane Valley. Use of the City's maintenance facility for
Page 80 of 104
such parking is at the sole risk of the Contractor. The City shall not be responsible for any
damage to or from the Contractor's equipment or the personal vehicle(s) of the Contractor's
employee.
The Contractor shall be responsible for providing all other support facilities at its own
location. The Contractor shall furnish, at its own expense, storage and/or repair facilities for
equipment. The Contractor is not required to locate such facilities within the City.
1-07.18 Public Liability and Property Damage Insurance
Delete this section in its entirety, and replace it with the following:
1-07.18 Insurance
(January 24, 2011 APWA GSP)
1-07.18(1) General Requirements
A. The Contractor shall obtain the insurance described in this section from insurers approved
by the State Insurance Commissioner pursuant to RCW Title 48. The insurance must be
provided by an insurer with a rating of A-: VII or higher in the A.M. Best's Key Rating Guide,
which is licensed to do business in the state of Washington (or issued as a surplus line by a
Washington Surplus lines broker). The Contracting Agency reserves the right to approve or
reject the insurance provided, based on the insurer (including financial condition), terms and
coverage, the Certificate of Insurance, and/or endorsements.
B. The Contractor shall keep this insurance in force during the term(s) of the Contract and for
thirty (30) days thereafter, unless otherwise indicated (see C. below).
C. If any insurance policy is written on a claims made form, its retroactive date, and that of all
subsequent renewals, shall be no later than the effective date of this Contract. The policy
shall state that coverage is claims made, and state the retroactive date. Claims -made form
coverage shall be maintained by the Contractor for a minimum of 36 months following the
Final Completion or earlier termination of this Contract, and the Contractor shall annually
provide the Contracting Agency with proof of renewal. If renewal of the claims made form of
coverage becomes unavailable, or economically prohibitive, the Contractor shall purchase
an extended reporting period ("tail") or execute another form of guarantee acceptable to the
Contracting Agency to assure financial responsibility for liability for services performed.
D. The insurance policies shall contain a "cross liability" provision.
E. The Contractor's and all subContractors' insurance coverage shall be primary and non-
contributory insurance as respects the Contracting Agency's insurance, self-insurance, or
insurance pool coverage.
F. The Contractor shall provide the Contracting Agency and all Additional Insureds with
written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Upon request, the Contractor shall forward to the Contracting Agency a full and certified
copy of the insurance policy(s).
Page 81 of 104
H. The Contractor shall not begin work under the Contract until the required insurance has
been obtained and approved by the Contracting Agency.
I. Failure on the part of the Contractor to maintain the insurance as required shall constitute a
material breach of contract, upon which the Contracting Agency may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the
Contract or, at its discretion, procure or renew such insurance and pay any and all premiums
in connection therewith, with any sums so expended to be repaid to the Contracting Agency
on demand, or at the sole discretion of the Contracting Agency, offset against funds due the
Contractor from the Contracting Agency.
J. All costs for insurance shall be incidental to and included in the unit or lump sum prices of
the contract and no additional payment will be made.
1-07.18(2) Additional Insured
All insurance policies, with the exception of Professional Liability and Workers
Compensation, shall name the following listed entities as additional insured(s):
• the Contracting Agency and its officers, elected officials, employees, agents, and
volunteers
The above -listed entities shall be additional insured(s) for the full available limits of liability
maintained by the Contractor, whether primary, excess, contingent or otherwise, irrespective
of whether such limits maintained by the Contractor are greater than those required by this
Contract, and irrespective of whether the Certificate of Insurance provided by the Contractor
pursuant to 1-07.18(3) describes limits lower than those maintained by the Contractor.
1-07.18(3) Subcontractors
Contractor shall ensure that each subcontractor of every tier obtains and maintains
at a minimum the insurance coverages listed in 1-07.18(5)A and 1-07.18(5)B. Upon
request of the Contracting Agency, the Contractor shall provide evidence of such
insurance.
1-07.18(4) Evidence of Insurance
The Contractor shall deliver to the Contracting Agency a Certificate(s) of Insurance and
endorsements for each policy of insurance meeting the requirements set forth herein when
the Contractor delivers the signed Contract for the work. The certificate and endorsements
must conform to the following requirements:
1 An ACORD certificate or a form determined by the Contracting Agency to be equivalent.
2. Copies of all endorsements naming Contracting Agency and all other entities listed in 1-
07.18(2) as Additional Insured(s), showing the policy number. The Contractor may submit a
copy of any blanket additional insured clause from its policies instead of a separate
endorsement. A statement of additional insured status on an ACORD Certificate of
Insurance shall not satisfy this requirement.
3. Any other amendatory endorsements to show the coverage required herein.
Page 82 of 104
1-07.18(5) Coverages and Limits
The insurance shall provide the minimum coverages and limits set forth below. Providing
coverage in these stated minimum limits shall not be construed to relieve the Contractor
from liability in excess of such limits. All deductibles and self-insured retentions must be
disclosed and are subject to approval by the Contracting Agency. The cost of any claim
payments falling within the deductible shall be the responsibility of the Contractor.
1-07.18(5)A Commercial General Liability
A policy of Commercial General Liability Insurance, including:
Per project aggregate
Premises/Operations Liability
Products/Completed Operations — for a period of one year following final acceptance of the
work.
Personal/Advertising Injury
Contractual Liability
Independent Contractors Liability
Stop Gap / Employers' Liability
Explosion, Collapse, or Underground Property Damage (XCU)
Blasting (only required when the Contractor's work under this Contract includes exposures
to which this specified coverage responds)
Such policy must provide the following minimum limits:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$1,000,000 Products & Completed Operations Aggregate
$1,000,000 Personal & Advertising Injury, each offence
Stop Gap / Employers' Liability
$1,000,000 Each Accident
$1,000,000 Disease - Policy Limit
$1,000,000 Disease - Each Employee
1-07.18(5)B Automobile Liability
Automobile Liability for owned, non -owned, hired, and leased vehicles, with an MCS 90
endorsement and a CA 9948 endorsement attached if "pollutants" are to be transported.
Such policy(ies) must provide the following minimum limit:
$1,000,000 combined single limit
1-07.18(5)C Workers' Compensation
The Contractor shall comply with Workers' Compensation coverage as required by the
Industrial Insurance laws of the state of Washington.
1-07.22 Use of Explosives
Page 83 of 104
(February 18, 2014 COSV GSP)
Delete this section and replace with the following:
Blasting is not allowed on City of Spokane Valley public works projects. Rock
excavation shall be accomplished by other methods.
1-07.23(1) Construction Under Traffic
(February 4, 2014 COSV GSP)
Section 1-07.23(1) is supplemented with the following:
Garbage Collection
"The Contractor shall notify the garbage collection service of street closures. The
Contractor shall be responsible for moving garbage cans and other garbage
containers to a temporary pickup point, if necessary, and returning the empty
garbage cans to the property."
Section 1-07.23(1) is supplemented with the following:
(January 2, 2012)
Work Zone Clear Zone
The Work Zone Clear Zone (WZCZ) applies during working and nonworking hours. The
WZCZ applies only to temporary roadside objects introduced by the Contractor's
operations and does not apply to preexisting conditions or permanent Work. Those
work operations that are actively in progress shall be in accordance with adopted and
approved Traffic Control Plans, and other contract requirements.
During nonworking hours equipment or materials shall not be within the WZCZ unless
they are protected by permanent guardrail or temporary concrete barrier. The use of
temporary concrete barrier shall be permitted only if the Engineer approves the
installation and location.
During actual hours of work, unless protected as described above, only materials
absolutely necessary to construction shall be within the WZCZ and only construction
vehicles absolutely necessary to construction shall be allowed within the WZCZ or
allowed to stop or park on the shoulder of the roadway.
The Contractor's nonessential vehicles and employees private vehicles shall not be
permitted to park within the WZCZ at any time unless protected as described above.
Deviation from the above requirements shall not occur unless the Contractor has
requested the deviation in writing and the Engineer has provided written approval.
Minimum WZCZ distances are measured from the edge of traveled way and will be
determined as follows:
Page 84 of 104
Regulatory
Posted Speed
Distance From
Traveled Way
(Feet)
35 mph or less
10*
40 mph
15
45 to 55 mph
20
60 mph or greater
30
* or 2 -feet beyond the outside edge of sidewalk
Minimum Work Zone Clear Zone Distance
1-08 Prosecution and Progress
Add the following new section:
1-08.1 Subcontracting
Section 1-08.1 is supplemented with the following:
(July 28, 2014COSV GSP)
The Prime Contractor shall account for at least the 40 percent of the Awarded Contract
price.
The Contractor shall neither subcontract nor assign any obligation or interest in this Contract
without approval of the City. All subcontracted work shall remain the sole responsibility of
the general Contractor.
The Contractor shall designate a supervisor for the work. The supervisor shall have the
authority to represent and act for the Contractor. The supervisor shall have the authority to
approve change orders, coordinate the work and make other decisions pertinent to the
Contract.
1-08.4 Prosecution of Work
Delete this section in its entirety, and replace it with the following:
1-08.4 Notice to Proceed and Prosecution of Work
(June 27, 2011 APWA GSP)
Notice to Proceed will be given after the Contract has been executed and the contract bond
and evidence of insurance have been approved and filed by the Contracting Agency. The
Contractor shall not commence with the work until the Notice to Proceed has been given by
the Engineer. The Contractor shall diligently pursue the work
Page 85 of 104
1-09.3 Scope of Payment
(July 28, 2014 COSV GSP)
Supplement this section with the following:
The three types of rates include Labor, Equipment and Materials.
(A) Labor
Payment shall be made at the Hourly Labor Rates, for Items through on the Bid
Proposal Form. The hourly rates:
a) Shall include wages at not less than the Prevailing Rate of Wages established by the
State of Washington Department of Labor and Industries.
b) Shall be fully loaded, i.e., shall include all costs associated with the labor, including
(i) all payroll related costs including, Federal Insurance Compensation Act (FICA),
Federal Unemployment Tax Act (FUTA), State Unemployment Act (SUCA), (ii) all
fringe benefits paid on behalf of labor by the Contractor, (iii) all other costs paid to,
for or on behalf of the laborer, (iv) all profit, field overhead, offsite general, office and
home office overhead and insurance, including State of Washington Industrial
Insurance and Medical Aid Premiums.
c) The Contractor will not be reimbursed for subcontractors at rates in excess of the
Hourly Labor Rate bid by the Contractor for the category of work performed. The
City may require three or more quotes for subcontract work. The mark up for any
subcontract work shall not exceed 10%.
(B) Equipment Rates
Payment shall be made at the Hourly Equipment Rates, for Items through on the
Bid Proposal Form. The hourly rates:
a) Shall include all compensation for overhead, profit , handling, storage, lubrication
and all other costs associated with supplying and operating the equipment. Labor to
operate equipment shall be paid at the Hourly Labor Rates.
b) Are for hours equipment is actually operating / working. Unless requested by the
City, the Contractor shall not be paid for equipment on standby or otherwise idle.
c) Equipment not included in the Bid Proposal shall be paid at rates to be agreed upon
or rates based on the Rental Rate Blue Book for Construction Equipment or at rates
agreed to by the City and Contractor before the equipment is used.
(C) Material Rates
Payment shall be made at the Unit Prices for Items through on the bid
proposal form.
a) These Unit Prices shall include all profit, offsite general, office and home office
overhead and insurance and all associated and ancillary costs associated with
furnishing the material, including handling, storage and all other costs associated
with supplying the materials.
Page 86 of 104
b) Material not included in the Bid Proposal shall be paid at actual direct cost plus
markup of 10 % for all overhead and profit and all other costs incurred in furnishing
the material.
Payments shall be made after review, approval, and authorization by the City. Payment
authorization shall be conditioned upon the submittal of an invoice setting forth a breakdown
of Work and services that have been provided. Invoices shall be submitted on a regular
monthly basis when work has been completed during the previous 30 days.
Invoices shall be broken out by work type. Backup documentation shall be submitted with
each invoice that details the labor, equipment, and materials used on a daily basis with a
monthly summary sheet. Any other type of invoicing shall be approved by the City.
If the City chooses to exercise additional subsequent option years of the contract, the
Contractor and/or the City may request an adjustment of the unit prices annually, and no
later than November 1 for the following calendar year. The Contractor shall provide detail
and explanation in regards to the fee adjustment. Any price adjustments shall only be
effective following mutual written agreement by the City and Contractor. If any additional
option years are exercised, the Contractor shall update and pay prevailing wages to the
most recently published and effective Washington State Department of Labor & Industries
rates for the next contract option year period.
1-09 Measurement and Payment
1-09.7 Mobilization
(July 28, 2014 COSV GSP)
Supplement this section with the following:
Mobilization costs within a 30 mile radius of Spokane Valley City Hall shall be included in the
daily activity cost. Mobilization of more than 30 miles shall be at the sole expense of the
Contractor unless approved in writing by the City.
1-10 Temporary Traffic Control
1-10.2 Traffic Control Management
1-10.2(1) General
Section 1-10.2(1) is supplemented with the following:
(December 1, 2008)
Only training with WSDOT TCS card and WSDOT training curriculum is recognized in
the State of Washington. The Traffic Control Supervisor shall be certified by one of the
following:
The Northwest Laborers -Employers Training Trust
27055 Ohio Ave.
Kingston, WA 98346
(360) 297-3035
Page 87 of 104
Evergreen Safety Council
401 Pontius Ave. N.
Seattle, WA 98109
1-800-521-0778 or
(206) 382-4090
The American Traffic Safety Services Association
15 Riverside Parkway, Suite 100
Fredericksburg, Virginia 22406-1022
Training Dept. Toll Free (877) 642-4637
Phone: (540) 368-1701
DIVISION 2
ROADWAY EXCAVATION AND EMBANKMENT
2-03 Roadway Excavation and Embankment
2-03.3(7)C Contractor -Provided Disposal Site
(July 28, 2014 COSV GSP)
Supplement this section with the following:
The Contractor shall be responsible for immediately handling and transporting all excavated
asphalt and gravel materials. Handling and transporting means transporting the materials
from the City to an approved disposal location. The Contractor is responsible for providing
all documentation for proper reimbursement. Disposal shall be in accordance with all
applicable laws.
DIVISION 5
SURFACE TREATMENTS AND PAVEMENTS
5-04 Hot Mix Asphalt
(May 7, 2014 COSV GSP)
5-04.1 Description
Add the following:
Joint Adhesive consists of applying a modified asphalt adhesive material at construction
joints in bituminous pavements or at boundaries of bituminous pavements and concrete
pavements.
5-04.2 Materials
Add the following:
Joint adhesive material shall conform to the following requirements:
Page 88 of 104
Test
Cone Penetration, 778F (258C) (ASTM D 5329)
Flow, 1408F (608C) (ASTM D 5329)
Resilience, 778F (258C) (ASTM D 5329)
Ductility, 778F (258C) (ASTM D 113)
Ductility, 39.28F (28C) (ASTM D 113)
Adhesion, 778F (258C) (ASTM D 5329)
Softening Point (ASTM D 36)
Asphalt Compatibility (ASTM D 5329)
5-04.3(3)A Material Transfer DeviceNehicle
Section 5-04.3(3)A is deleted in its entirety.
5-04.3(7)A2 Statistical or Nonstatistical Evaluation
Specification
60 - 100
5 mm maximum
30% minimum
30 cm minimum
30 cm minimum
500% minimum
1708F(778C) minimum
Pass
Section 5-04.3(7)A2 Statistical or Nonstatistical Evaluation is revised as follows:
When The Contract calls for either of these evaluation methods, the Contractor
shall submit representative samples of the mineral materials that are to be used in
the HMA production to WSDOT, or another Laboratory approved by the Engineer
for verification testing. The verification agency will use these samples to determine
anti -strip requirements, if any, in accordance with WSDOT test method T-718 and
will also conduct verification testing of the proposed mix design. Verification
testing of HMA mix designs proposed by the Contractor that include RAP will be
completed with the inclusion of the RAP. All HMA will be evaluated as
nonstatistical unless otherwise designated in the contract documents.
5-04.3(8)A5 Acceptance Sampling and Testing -HMA Mixture
Section 5-04.3(8)A5 Test Results, first 2 paragraphs are revised as follows:
The results of all acceptance testing performed in the field and the Composite Pay
Factor (CPF) of the lot after three sublots have been tested will be available to the
Contractor upon request to the Engineer.
Sublot sample test results may be challenged by the Contractor. To challenge test
results, the Contractor shall submit a written challenge within 7 -calendar days after
receipt of the specific test results. A split of the original acceptance sample will be
tested by an Independent Materials Lab, hired by the City that did not test the
original sample. The Contractor may witness and observe the testing of the
challenge sample. The sample will be tested for a complete gradation analysis,
asphalt binder content, and Va, and the results of the retest will be used for the
Page 89 of 104
acceptance of the HMA in place of the original sublot sample test results. The cost
of testing will be deducted from any monies due or that may come due the
Contractor under the Contract at the rate of $250 per sample.
5-04.3(8)A7 Test Section - HMA Mixture
Section 5-04.3(8)A7 Test Section - HMA Mixture is deleted.
5-04.3(9) Spreading and Finishing
Replace the first paragraph with the following:
The mixture shall be laid upon approved surface, spread, and struck off to the
grade and elevation established. HMA pavers complying with Section 5-04.3(3)
shall be used to distribute the mixture.
The temperature of the mixture at point of transfer into the paver shall not be lower
than the recommended compaction temperature as stated on the mix -design.
Unless otherwise directed by the Engineer, the nominal compacted depth of any
layer of any course shall not exceed the following:
HMA Class 3/4" and HMA Class 1/2"
wearing course 0.17 -feet
other courses 0.35 -feet
5-04.3(10)61 General
Revise the second sentence of the first paragraph of Section 5-04.3(10)B1 to read:
The specified level of relative density shall be a Composite Pay Factor (CPF) of not
less than 0.75 when evaluated in accordance with Section 1-06.2, using a minimum
of 92.0- percent of the reference maximum density as determined by WSDOT FOP
for AASHTO T209.
5-04.3(10)62 Cyclic Density
Revise the second sentence of the first paragraph of Section 5-04.3(10)B2 to read:
Low cyclic density areas are defined as spots or streaks in the pavement that are
less than 91.0- percent of the reference maximum density.
Add the following:
5-04.3(10)63 Longitudinal Joint Density
Page 90 of 104
The Project Engineer will evaluate the HMA wearing surface for low density at the
longitudinal joint in accordance with WSDOT SOP 735. Low density is defined as
less than 91.0- percent of the reference maximum density. If one density reading,
at the longitudinal joint is below 91.0 -percent of the reference maximum density, a
$200 price adjustment will be assessed for that sublot.
5-04.3(10)64 Test Results
Revise the first paragraph to read:
The Project Engineer will furnish the Contractor with a copy of the results of all
compaction acceptance testing on the afternoon of the next working day.
Determination of the relative density of the HMA with a nuclear moisture -density
gauge requires a correlation factor and may require resolution after the correlation
factor is known. Acceptance of HMA compaction will be based on the statistical
evaluation and CPF so determined.
Revise the first sentence of the second paragraph to read:
For a sublot that did not meet the minimum 92.0 -percent of the reference maximum
density in a compaction lot with a CPF below 1.00 and thus subject to a price
reduction or rejection, the Contractor may request that a core be used for
determination of the relative density of the sublot.
Revise the last sentence of the second paragraph to read:
When the CPF for the lot based on the results of the HMA cores is less than 1.00,
the cost for the coring will be deducted from any monies due or that may become
due the Contractor under the Contract at the rate of $200 per core.
Add the following sentence after the second paragraph:
The Contractor shall pay for all traffic control costs associated with coring,
regardless of the coring results.
5-04.3(12)A Transverse Joints
Replace the first sentence in the second paragraph with the following:
The Contractor shall construct and maintain asphalt wedges with the following
ratios:
• Drop offs less than 3 -inches: 1 vertical to 12 horizontal
• Drop offs greater than or equal to 3 -inches: 1 vertical to 30 horizontal.
Page 91 of 104
5-04.3(12)B Longitudinal Joints
Section 5-04.3(12)B is supplemented with the following:
The Contractor shall install Joint Adhesive to all joints (longitudinal or transverse) of
wearing course lifts that are not hot lapped or as designated by the Engineer in
addition to all HMA longitudinal step wedge joint locations.
Equipment used for performing the joint adhesive application shall be maintained in
satisfactory working condition at all times.
Prior to the application of the joint adhesive the face of the joint shall be thoroughly
dry and free from any loose material, dust, or other debris that would inhibit
adhesion.
One week prior to installation, the Contractor shall supply the Engineer with a copy
of the manufacturer's equipment and installation recommendations.
Application procedure and timing of joint adhesive shall be in accordance with
manufacture recommendations. Unless the written manufacturer's application
procedures state otherwise, longitudinal joint adhesive shall be applied concurrent
with HMA placement and application shall be limited to the surfaces that will be
paved during the same working shift.
Application of the joint adhesive shall be in a continuous, 1/8 inch thick band over
the entire vertical face of the longitudinal and transverse joints and over the vertical
face of the HMA longitudinal step wedge joint
Longitudinal step wedge joint
A continuous longitudinal step wedge joint shall be constructed along the
longitudinal joint at centerline as shown on the Plans. The HMA step joint shall
consist of a vertical step not less than 3/4 -inch or more than one-half the compacted
lift thickness. The remaining depth below the vertical step shall be tapered at a
slope not steeper than 4:1. The sloped portion of the HMA step wedge joint shall
be uniformly compacted. Longitudinal Joint Adhesive shall be applied on the
vertical face of the joint prior to placing the adjoining hot mix asphalt.
The longitudinal step wedge joint need not be constructed within culdesacs or on
residential streets with a centerline length less than 300 feet.
5-04.3 Surface Smoothness
5-04.3(13)
Add the following:
Page 92 of 104
Any paved areas that do not shed water, but pond it; shall be counted as an
excessive defect.
The last paragraph of Section 5-04.3(13) is deleted and replaced with the following:
5-04.3(13) B
Frames, grates and lids for sewer manholes, storm water manholes and catch
basins, water valve boxes, gas valve boxes, communication and power vaults,
monument cases, pull boxes and junction boxes in the travelled way shall be
adjusted prior to placing the top lift or wearing course of hot mix asphalt in the
following manner:
On multiple lift asphalt paving projects and resurfacing projects, after the leveling or
pre -leveling course is placed and prior to paving the top lift of asphalt, previous lifts
of asphalt shall be cut down to the level necessary to remove the protective plate
and properly place the utilities casting. A jackhammer or other suitable device
should be used to cut the asphalt without lifting or damaging the abutting pavement.
The edge shall be uniform, vertical, and shall be cleaned of loose material.
Disturbed crushed rock or sub -grade shall be re -compacted to the satisfaction of
the Engineer. The Contractor shall fill the area with either HMA or lean concrete.
When HMA is used it shall be the same type used for the surrounding leveling
course. The cut shall be a minimum of 12 -inches and a maximum of 18 -inches
larger than the outermost portion of the casting. The edge of the pavement and the
outside of the casting shall be tacked and the HMA shall be compacted in maximum
2 -inch lifts with a jumping jack or other device approved by the Engineer.. The
HMA shall be the same depth and flush with and the leveling course surrounding
the adjustment.
When lean concrete is used the cut shall be a minimum of 6 -inches and a maximum
of 18 -inches larger than the outermost portion of the casting. The lean concrete
mix shall have 3 -sacks of concrete per cubic yard of mix and the maximum
aggregate size shall be 3/8 -inch. A non -chloride accelerant may he added to
decrease set time. The lean concrete mix shall be the same depth and flush with
the surface of the surrounding leveling course. The Engineer will determine if the
lean concrete has cured sufficiently to allow placement of the final lift of HMA. The
Engineer may require the use of HMA around utility adjustments where the extents
of the patch are more than 18 -inches larger than the outermost portion of the
casting.
Frames, grates and lids for sewer manholes, storm water manholes and catch
basins, water valve boxes, gas valve boxes, communication and power vaults,
monument cases, pull boxes and junction boxes in the travelled way shall be
adjusted prior to paving so that upon completion of paving the rim elevations will be
Page 93 of 104
between 1/8 inch to 3/8 inches below the surrounding final pavement. Catch basin
inlets, set in or adjacent to curbing, shall be set 1/2 inch below gutter grade.
If the average rim depth, (measured longitudinal and transverse to traffic below
surrounding travelled way finish grade) is outside the above tolerances, the
Contractor shall re -adjust the utility structure so that it is within the tolerance. Each
adjustment made subsequent to paving the wearing course shall be subject to a
penalty of $1,000, deducted from the Contractor's payment.
The Contractor may not use pre -manufactured frame inserts.
5-04.3(14) Planing Bituminous Pavement
Add the following:
The Contractor shall perform the planing operations no more than 2 calendar days
ahead of the time the planed area is to be paved with HMA, unless otherwise
allowed by the Engineer in writing.
Planing edges, transverse to the direction of vehicular traffic shall have a full depth
vertical edge extending to the curb or planning area corner. The vertical edge may
be made with a sawcut and manual removal of the thin edge or by smaller specialty
grinders approved by the Engineer.
5-04.3(14) Planing Bituminous Pavement
Add the following:
The Contractor shall perform the planing operations no more than 2 calendar days
ahead of the time the planed area is to be paved with HMA, unless otherwise
allowed by the Engineer in writing.
Planing edges, transverse to the direction of vehicular traffic shall have a full depth
vertical edge extending to the curb or planning area corner. The vertical edge may
be made with a sawcut and manual removal of the thin edge or by smaller specialty
grinders approved by the Engineer.
5-04.5(1)B Price Adjustments for Quality of HMA Compaction
(******)
Delete this section and replace with:
The maximum CPF of a compaction lot is 1.00. For each compaction lot of HMA
when the CPF is less than 1.00, a Nonconforming Compaction Factor (NCCF) will
be determined. The NCCF equals the algebraic difference of CPF minus 1.00
Page 94 of 104
multiplied by 40 percent. The Compaction Price Adjustment will be calculated as
the product of the NCCF, the quantity of HMA in the lot in square yards, and the
unit contract price per square yard of the mix. (Note: If the bid is for multiple lifts the
NCCF will also be multiplied by the percent of the total lift thickness represented.)
5-04.5(2) Asphalt Cost Price Adjustment
(******)
Add the following:
The Contracting Agency will make an Asphalt Cost Price Adjustment, either a credit
or a payment, for qualifying changes in the reference cost of asphalt binder. The
adjustment will be applied to partial payments made according to Section 1-09.9.
The adjustment is not a guarantee of full compensation for changes in the cost of
asphalt binder. The Contracting Agency does not guarantee that asphalt binder will
be available at the reference cost.
The Contracting Agency will establish the asphalt binder reference cost twice each
month and post the information on the Agency website at:
http://www.wsdot.wa.gov/Business/Construction/EscalationClauses.htm
The reference cost will be determined using posted prices furnished by Poten &
Partners, Inc. If the selected price source ceases to be available for any reason,
then the Contracting Agency will select a substitute price source to establish the
reference cost.
The base cost established for this contract is the reference cost posted on the
Agency website for the period immediately preceding the bid opening date.
Adjustments will be based on the most current reference cost for Eastern
Washington as posted on the Agency website, depending on where the work is
performed. For work completed after all authorized working days are used, the
adjustment will be based on the posted reference cost during which contract time
was exhausted. The adjustment will be calculated as follows:
No adjustment will be made if the reference cost is within 5% of the base cost.
If the reference cost is greater than or equal to 105% of the base cost, then
Adjustment = (Current Reference Cost —(1.05 x Base Cost)) x (Q x 0.056).
If the reference cost is less than or equal to 95% of the base cost, then
Adjustment = (Current Reference Cost —(0.95 x Base Cost)) x (Q x 0.056).
Page 95 of 104
Where Q = total tons of all classes of HMA paid in the current month's progress
payment.
5-05 Cement Concrete Pavement
5-05.3(1) Concrete Mix Design for Paving
(March 1, 2014 COSV GSP)
Insert the following before the first paragraph:
All concrete pavement for this project shall utilize the same mix design and the
cement shall be from a single mill source. The minimum cementitious material for
any mix design shall be 750 pounds minimum of Type I or II, or 705 pounds
minimum of Type III cement per cubic yard.
The first paragraph of Item 2 (Submittals) is supplemented with the following:
The average minimum 28 -compressive strength of the 5 sets of cylinders shall be
4,000 psi.
Insert the following before the first paragraph of Item 3 (Conformance to Mix
Design):
When approved by the Engineer, an admixture shall only be added to the mix at the
batching plant.
5-05.3(3)E Smoothness Testing Equipment
Delete this paragraph in its entirety and refer to Section 5-05.3(12) Surface
Smoothness.
5-05.3(4)A Acceptance of Portland Cement Concrete Pavement
The first four paragraphs of Section 5-05.3(4)A are deleted in their entirety and replaced
with the following:
Acceptance of portland cement concrete pavement shall be as provided under
statistical acceptance.
Delete the first paragraph under Statistical Acceptance in Section 5-05.3(4)A and
replace it with the following:
The results of all acceptance testing performed in the field and the Composite Pay
Factor (CPF) of the lot after three sublots have been tested will be available to the
contractor within three days after the tests have been completed.
Page 96 of 104
Insert the following after the last paragraph of Section 5-05.3(4)A:
The maximum CPF for "Portland Cement Concrete Compliance Adjustment" shall
be 1.0.
5-05.3(6) Subgrade
Section 5-05.3(6) is supplemented with the following:
The subgrade may be trimmed by equipment other than automatically controlled
machine using reference lines.
Where thickened edges for pavements are required, such as shown on the
Standard Plans, the subgrade shall be excavated and shaped to provide for the
section shown.
Wherever possible, vehicles shall be kept off the finished subgrade. If vehicles
must travel on the subgrade ahead of the paving, a power drag shall be carried
immediately ahead of placing concrete. Irregularities in the subgrade caused by
trucks during the placement of concrete shall be smoothed out and compacted
immediately ahead of placing the concrete.
Preformed Traffic Induction Loops shall be installed in the crushed surfacing, in
accordance with Section 8-20, prior to placement of Portland cement concrete
pavement. The Contractor shall mark the location of the induction loops and lead-
ins after placement and prevent damage to the loops from construction activities
such as dowel bar basket placement.
The Contractor shall furnish and install 3/4 inch plywood panels (4' x 8') over all
induction loops and lead-ins prior to any vehicles driving or turning over the buried
loops and associated work.
5-05.3(7)W Irregular Curbs
Add the following new Subsection 5-05.3(7)W:
1. Irregular Curb Adjoining New Pavement. An existing curb with irregular below -grade
surfacing, which would create undesirable bonding of the curb to new concrete
pavement shall be removed and disposed of in a legal manner by the Contractor.
Integral sidewalk and driveway approaches would likewise be removed and
disposed of by the Contractor. The Engineer will determine which areas require this
replacement. Areas removed without the Engineer's approval will be replaced by the
Contractor at no additional expense to this Contracting Agency. Payment for this
work shall be under the Bid Item "Remove Cement Concrete Curb and Gutter".
Page 97 of 104
2. Additional Pavement Forming at Irregular Curb Areas. At removed irregular curb
locations, if construction sequencing requires placing concrete pavement before the
curbing is replaced, forming along the outside roadway edge shall be utilized for
retaining the pavement concrete.
If the Engineer directs that a sawcut be made to remove an irregular curb surface,
parallel to gutterline, payment will be by the linear inch -foot in accordance with the
Bid Item "Sawcut Cement Concrete Pavement".
5-05.3(8)C Construction Joints
The first paragraph of Section 5-05.3(8)C is supplemented with the following:
The Contractor shall construct a thickened concrete transition section wherever
concrete pavement transitions to asphalt concrete at a transverse joint. The
transition section shall be constructed as shown on the Plans.
5-05.3(10) Tie Bars and Corrosion Resistant Dowel Bars
The seventh paragraph of Section 5-05.3(10) is supplemented with the following:
Tie bars and dowels out of compliance with these tolerances shall be cut off or
removed and new bars drilled and epoxy grouted into place at no additional cost to
the Contracting Agency.
5-05.3(11) Finishing
The last paragraph of Section 5-05.3(11) is deleted in its entirety.
5-05.3(16) Protection of Pavement
The last sentence of the second paragraph in Section 5-05.3(16) is supplemented with
the following:
...and applying traffic striping and markings.
The second paragraph in Section 5-05.3(16) is further supplemented with the
following:
When concrete is being placed adjacent to an existing pavement or sidewalk, that
part of the equipment which is supported on the existing pavement or sidewalk shall
be equipped with protective pads on crawler tracks or rubber -tired wheels on which
the bearing surface is offset to run a sufficient distance from the edge of the
pavement or sidewalk to avoid breaking the pavement or sidewalk edge.
Page 98 of 104
Paving operations adjacent to and abutting the concrete pavement shall not be
scheduled until the average of cylinder strength tests exceed 3,000 psi.
DIVISION 6
STRUCTURES
6-02.3(2)B Commercial Concrete
(March 1, 2008 COSV GSP)
Add the following after the second paragraph:
Coarse aggregate for commercial concrete shall conform to Sections 9-03.1(4). The
nominal maximum size aggregate shall be no less than 3/4 -inch and no more than 1
1 /2 -inches.
The use of mobile mixers that measure material by volume shall not be allowed
unless pre -authorized in writing by the Engineer.
6-02.3(2)D Lean Concrete
(December 2, 2009 COSV GSP)
Add the following:
Lean concrete shall not be used as backfill in conjunction with underground utility
construction. Instead, Controlled Density Fill (CDF) meeting the requirements of
Section 2-09.3(1)E or as amended by this document shall be used.
DIVISION 7
DRAINAGE STRUCTURES, STORM SEWERS, SANITARY SEWERS, WATER
MAINS, AND CONDUITS
7-05 Manholes, Inlets, Catch basins, and Drywells
(March 1, 2014 COSV)
7-05.2 Materials
Add the following:
Manhole Steps and Entry Couplings
Manhole steps are required for all manholes except Type III manholes. Manhole
steps shall be reinforced copolymer polypropylene plastic as manufactured by Lane
Page 99 of 104
International Corporation or an alternate acceptable to the Engineer. Manhole steps
shall have integral restraints to prevent side slippage of feet.
Entry couplings shall be Kor-N-Seal or a PVC manhole adapter as manufactured by
GPK Products, Inc. or a Dura -Seal III gasket as manufactured by Dura -Tech, Inc., or
acceptable alternate. Gasket material shall comply with the provision of ASTM D-
2000 3 BA715. Kor-N-Seal shall be installed at the manhole manufacturer's plant.
Field installation will not be permitted.
Locking Manhole Lids
All manholes not located within paved public roads shall have locking manhole
covers conforming to Spokane County Standard Plan U-14.
Manhole Cone Section
All manholes shall be constructed with gasketed eccentric cone sections, unless
otherwise specified by the Engineer.
7-05.3(1) Adjusting Manholes, Drywells and Catch Basins to Grade
Section 7-05.3(1) is supplemented with the following:
Frames and grates of manholes and catch basins that will be replaced shall be
salvaged by the contractor and delivered to the City Maintenance Yard at 17002 E.
Euclid Avenue, Spokane Valley, WA.
Manhole Rim Elevations
When adjusting existing structures to new grades the maximum vertical distance
between the top of storm drain or sanitary sewer structure slab or cone section and
the bottom of grate shall be 13 inches and the minimum vertical distance shall be 2
inches. If this vertical distance is exceeded, the Contractor shall remove the existing
cone or lid; furnish and install a barrel section; reset the lid or cone; before furnishing
and installing all necessary concrete collars or rings.
All adjustments of manholes, drywells, catch basins, and other surface features shall
be complete prior to placement of the final lift of HMA.
The Contractor shall prevent soil or debris entering manholes, catchbasins, drywells
or inlets during construction. The Contractor shall remove any debris from an active
storm drain or sanitary sewer system within 24 hours.
Prior to final acceptance the Contractor shall jet all storm drain and sanitary sewer
pipes and clean out all catchbasins, inlets and manholes within the project limits to
the next manhole, catchbasin or drywell downstream of the project.
7-05.3(2) Abandon Existing Manholes, Drywells and Catch Basins
Page 100 of 104
Delete and replace with the following:
Where shown on the plans or directed by the Engineer, existing manholes, drywells,
inlets and catch basins shall be abandoned or removed in accordance with Section
2-02
7-05.3(5) Pre -Cast Concrete Drywells
Add the following:
This provision covers the work required for removal and installation of precast
concrete drywells, connecting to existing drywells and restoration of drywells partially
exposed for trench excavation.
Prior to connecting to an existing drywell the Contractor shall clean the existing
drywell of debris, soil, and water by vactoring.
Precast concrete drywells shall be constructed or replaced per the standard details
as shown on the plans and as directed by the Engineer. Alternate drywells equal
and similar to those shown on the plans may be furnished subject to the approval of
the Engineer, in writing.
All cement concrete for the precast sections shall be Class "4000" meeting the
requirements of Section 6-02 of the Standard Specifications. All components of the
dry well shall be subject to the inspection and approval of the Engineer. The
Contractor at his expense shall replace any defective component.
The cast -in-place concrete cap shall be poured to the diameter of the excavation.
The Contractor shall replace the fabric liner, special backfill, and concrete cap as
directed by the Engineer for drywells partially exposed for trench excavation.
DIVISION 9
MATERIALS
9-03 Aggregates
9-03.8(3) Grading
9-03.8(3)B Gradation -Recycled Asphalt Pavement and Mineral Aggregate
(March 1, 2014 COSV GSP)
The first sentence is replaced with the following:
Page 101 of 104
The RAP utilized in the production of HMA shall be sized prior to entering the mixer
with 100 percent passing a 1 inch sieve so that a uniform and thoroughly mixed
HMA is produced in the mixer.
9-03.12 Gravel Backfill
9-03.12(5) Gravel Backfill for Drywells
(March 1, 2014 COSV GSP)
Delete and replace with the following:
Special backfill for drywells shall consist of primarily unfractured naturally occurring free
draining material conforming to the following gradation:
Sieve % Passing
3" 100
1" 15
U.S. #200 2 max.
Fracture shall be 20 percent max.
All percentages are by weight.
9-05 Drainage Structures and Culverts
9-05.15 Metal Castings
9-05.15(1) Manhole Ring and Cover
(March 1, 2014 COSV GSP)
Add the following:
Frames shall have all gussets removed if installed in a PCC pavement.
Page 102 of 104
PART 6
WAGE RATE INFORMATION
WA St. Prevailing Wage Rates for Public Works Contracts, Spokane Co., 3/4/11
Benefit Code Key —Effective 03-03-2011 Thru 08-31-3011
WILL ADD CURRENT WAGE RATE PRIOR TO
BIDDING, THE RATES EFFECTIVE 9/1/14
Page 103 of 104
WILL ADD STANDARD PLANS PRIOR TO BIDDING
PART 7
STANDARD PLANS
Page 104 of 104
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 26, 2014 Department Director Approval:
Check all that apply: ['consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Thierman Traffic Analysis (between Sprague and Appleway)
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: A concerned citizen requested the City to review the lane assignments on
Thierman, between Sprague and Appleway. Public Works/Traffic Engineering provided Council
with an informational memo containing a brief summary of traffic signal impacts on March 18,
2014, and made a presentation to Council on June 3, 2014 of the traffic analyses which also
included several alternatives for discussion.
Council concurred with staff to prepare a more detailed analysis of the Sprague/Thierman and
Appleway/Thierman intersections using the VISSIM traffic analysis software for two of the
options presented. This RCA contains the results of the detailed analyses performed at the
study intersections for existing conditions and the two options. The options analyzed are:
• Existing Conditions;
• Option 1 — Modifying the northbound through lane to a shared through -left -turn lane; no
changes to Appleway/Thierman; and,
• Option 2 — Modifying the northbound approach to have dual left -turn lanes and a single
through lane; reducing the southbound left -turn lane length at Appleway/Thierman.
The above options were analyzed with VISSIM traffic analysis software to determine the
operational characteristics of the alternate lane configurations in comparison with existing
conditions. The VISSIM analyses reveal that the alternate lane configurations provide additional
queue storage for the northbound left -turn traffic volumes, however it degrades the operations of
both Sprague/Thierman and Appleway/Thierman intersections.
A review of the crashes at Sprague/Thierman revealed that 36% of the crashes at the
intersection were the result of left -turn crashes. The installation of flashing yellow arrows (FYA)
for the northbound approach would help mitigate these left -turn crashes. In addition, FYA are
commonly used throughout the City to allow permissive and protective left -turn operations. The
installation of FYAs may also improve the operations of the intersection as drivers are more
aware of the FYA and are accustomed to its operations.
It is recommended that we proceed with installation of the FYA to help mitigate the left -turn
crashes and perhaps improve the operations of the left -turn maneuvers. The approximate cost
for this installation at the Sprague/Thierman intersection is $6,000, plus County and City staff
time for installation. The next best option from the operational and driver expectancy
perspectives is Option 1, which is estimated to cost approximately $14,000, plus County and
City staff time for installation.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: Discussion
STAFF CONTACT: Sean Messner, Senior Traffic Engineer
Eric Guth, Public Works Director
ATTACHMENTS: Presentation
Thierman: Ap.Iewa to Sprague
August 26, 2014
Sean Messner, PE
Analysis History
Results of 2012 study
+ No changes recommended —existing configuration acceptable
❖ Existing queue storage is sufficient to accommodate traffic
+ Blocking may occur on a non -reoccurring basis
Results of 2014 Synchro study
+Similar results to 2012 study
❖ Existing configuration works better than alternatives
+Safety concerns about alternatives (single left to dual lefts)
❖ Prepare detailed VISSIM analysis to document alternatives
2
VISSIM Analysis
Objective:
❖Prepare detailed analysis of alternatives and compare to
existing conditions.
Tool:
❖VISSIM micro -simulation software
❖VISSIM provides a more detailed traffic analysis and
incorporates some driver behavior.
Outputs:
❖Several lines of data — required extensive time to sift
through
❖Simulation videos to visually see operations
3
VISSIM Analysis
VISSIM Results Summary
Peak Hour - Delay, LOS, Queue Lengths
Intersection
Thierman & Appleway
Thierman & Appleway
Thierman & Sprague
Thierman & Sprague
Thierman & Sprague
Thierman & Sprague
Thierman & Sprague
Thierman & Appleway
Thierman & Appleway
Thierman & Sprague
Thierman & Sprague
Thierman & Sprague
Thierman & Sprague
Thierman & Sprague
Thierman & Appleway
Thierman & Appleway
Thierman & Sprague
Thierman & Sprague
Thierman & Sprague
Thierman & Sprague
Thierman & Sprague
Movement
SBL
SBT
NBL
WBL
WBT
WBR
Overall
SBL
SBT
NBL_
WBL
WBT
WBR
Overall
SBL
SBT
NBL
WBL
WBT
WBR
Overall
Change in Delay
From Existing
Opt 1 1 Opt 2
28.64 I 26.69
22.18 21.44
-4.61 1 -4.72
3.65 1 4.44
3.61 I 3.99
3.26 3.52
2.53 1 2.84
25.04 1 25.91
22.95 I 24.87
• - - rt - - -
3_42 4 5_63
4.06 1 3.09
3.11 1 L90
4.02 I 2.93
-
3.18 3.15
30.52 1 27.53
27.05 1 26.17
0.78 0.23
-0.59 0.69
-1.12 1 -0.97
-0.77 1 -0.92
-0.66
-0.54
Change in LOS
From Existing
Opt 1
B -->D
B -->C
C -->B
C -->E
C -->D
C -->D
A-->B
_>B
A -->B
C -->E
B -->D
Opt 2
B -->D
B -->C
C -->B
C -->E
C -->D
C -->D
A-->B
_>B
C -->D
B -->D
Change in Max Queue
From Existing
Opt 1
39.39
39.39
-106.15
14L10
14L10
14L10
24.89
53.48
53.48
-110.47
1.87
1.87
1.87
-110.47
68.89
68.89
-38.05
4.53
_ _4 _
4.53
2.59
Opt 2
3L36
3L36
-86.04
131.51
131.51
131.51
15.31
30.10
30.10
-11135
7.13
7.13
7.13
-111.35
10.99
10.99
-28.38
-2.16
Change in Avg Queue
From Existing
Opt 1
Opt 2
6.56 1 6.35
6.56 I 6.35
-10.27 I -10.96
8.23 9.07
8.23 1 9.07
8.23 1 9.07
L38 I L83
11_82 13.21
11.82 1 13.21
-13.97 1 -21.35
6.40 I 3.89
6.40 - 3.89
6.40 1 3.89
-1.62 1 -4.27
19.53 2L03
19.53 2L03
0.07 1 -1.46
-2.58 1 -2.26
-6.98
-1.52 1 -1.25
❖Options add delay and
queues to most
movements
❖Movements not shown
had minimal impact by
options
❖Options mostly assist
northbound lefts only
5
N N O
Travel Speeds
Existin
w
W w w w w w w w
N N N N N N N N
ON N w A T N N W l0
N N 8 N
J w .34)
l0 l0
0
1±4 1±4 F• N 1±4 F4' 8 8 8 8 8 8 N W W W
O O O
A N T .) V Jt0 wA O l0 lN0 Jt0 T A tN0 wJ w N'
W 8 8 8 8 8 8 8 8F1
F' O O t0 O
A N N N N N
tN 8 A+ N W l40 W
1111111111 !t:
28.88 30.00
30.25 30.62
30.64 30.46
29.96 29.48
28.03 27.34
20.88 23.13
8.26 12.41
1.05 1.04_
ra:
VISSIM Analysis
•
UJ w w w w w w w w w w w w w w w w
O N N N N N N N N N N N N O
t0 W to V w O w T A O W
O N W N O N N A
W W W W W N N F� N W F� F� W W W N N
O O O O O F' O O O t0 t0
N T W w O l 0 W W W N N w T
W W W W W W W W W N N W N N N V.V.0 0 0 0 0 0 0 0 0 o o O t0 t0 W
T A V tTli OTi W N W A V V ON N W O A ton
-;I
po po !'•,' !“,0' V
8 :', `4° 8 cn
SPRAGUE
} LS'?1 66'S1 _ -
L9'1 117'1
£17'17 0L'8
£0'8 178'61
176'?1 ££'S?
ai
170'81 80'8?
61'1? 691?
61'?? ?L'9?
APPLEWAY
Z6'O£ LL'O£ LI -LE
O •tit
8 w '41' w w w w w w w w w `12-,'
w
w AN w - Fw N F+ O l0 w V N N
O N V O
W W
9h888W W W N N
0 0
8 O W NA W A AN O A 8 T A 8
W W W W W W W W W W W N N N N
0 0 0 0 0 0 0 0 0 0 0 t0 t0 t0 w
w V V V V w w V N O N l0 T N l0
N w N N l0 N T A l0 W W A A w w l0
:11111 WN',vvv,
00v0N1N
SPRAGUE
iii f �;tl
28.60 29.23 I r19'171 ELI
29.55 30.35
29.06 30.61
25.21 28.55
20.81 24.43
6.57 14.02
2.46 3.62
0.44 0.30
rtf
17Z'1 86`1
106'6 01'01
01'61 Z0'0Z
L817Z 9Z'SZ
LT
OS'LZ 1Z'LZ
Z118Z 9L'LZ
1L'LZ £L'LZ
APPLEWAY
28.57
28.92
27.64
25.65
20.62
19.67
11.24 8.26
2.33 3.72
0.65 0.48
}
SPRAGUE
9Z'Z LI ZL.1
09'9 OLE 61'S
1911 OZ'OZ
66171 £6'£Z ZZ'9Z
617'SZ S9'LZ
91.91 99.82
OD'LZ 09.82
SSL LS'8Z
11'LZ L1'8Z
APPLEWAY
6
VISSIM Analysis Conclusions
❖AII options increase delay on Sprague by 3-5 seconds
per vehicle.
❖ Confirmer" - Y ! �,erall y
increased. f except for NB
Thierman, L
❖Based on current traffic counts, updated analyses, and
periodic monitoring, it is recommended to keep the
current operations with no changes.
• L.V►/J I► ►►►cr./ VV/11/ v ►.74.7►►v► — L.N► ► Lonfiguration and
traffic signal timings provide acceptable levels of
service
8
Safety Analysis
❖Reviewed Crash data from 2008-2013
Injury Type
No Injury
Possible Injury
Year
2008
5
0
Evident Injury
Serious Injury
1
0
Unknown
Total
Percentage
0
6
2Z3%
2009
0
0
0
0
1
4.5%
2010
2
3
0
0
0
5
22.7%
2011
2
0
1
0
0
3
13.6%
2012
3
0
1
0
0
4
18.2%
2013
1
2
0
0
0
3
13.6%
Total
13
3
0
0
22
Percentage
59.1%
27.3%
13.6%
0.0%
0.0%
100.0%
Crash T .e
2008
3
0
2
0
0
1
0
0
2009
1L
0
0
0
0
0
0
0
0
2010
2
0
1
1
0
0
0
1
0
2011
2012
2013
Total
Percenta.e
From opposite direction - one left turn - one straight
0
1
1
8
36.4%
Entering at angle
Fixed object
From same direction - both going straight - both moving - rear -end
From same direction - both going straight - one stopped - rear -end
One parked --one moving0
From same direction - one left turn - one straight
Breakage of any part of the vehicle resulting in injury or in further property damage
Vehicle going straight hits pedestrian
1
0
0
1
0
0
0
1
1
0
2
0
0
0
0
0
1
0
0
1
0
0
0
0
3
3
3
2
0
1
1
1
13.6%
13.6%
13.6%
9.1%
0.O%
4.5%
4.5%
4.5%
Total
6
1
5
3
4
3
22
100.0%
9
Safety Analysis Conclusions
❖Installation of dual left -turn lanes to replace a single left -turn
lane will likely increase sideswipes — as much as 41% based on
national data
❖ 2008-2013 •
❖Dual left -turn lanes from Thierman to Sprague create trap
lane, which can also increase sideswipes and rear -ends
+About 1/3 of the crashes are from left -turns
vsolut►on ro mirigare trines is installation
of Flashing Yellow Arrows
+Protected phasing of left -turn would also reduce
left -turn crashes
10
Option 1 Implementation
Implementation
❖Restriping
❖Lane legend, lane line, cat -tracks
❖Additional Signing
❖On Thierman and at signal
❖Signal modification
❖Remove and install new heads
❖Signal timing modifications
Estimated Costs
•e-$14,000 + staff time (County & City)
11
Option 2 Implementation
Implementation
❖Restriping
❖Lane legends, lane lines, cat -tracks, railroad
symbol, restripe north of Sprague
❖Additional Signing
❖On Thierman and at signals (Sprague &
Appleway
❖Signal modifications (Sprague & Appleway
❖Remove/install new heads, longer mast arm
❖Signal timing modifications
Estimated Costs
•e-$68,000 + staff time (County & City)
12
Recommendation
❖Maintain existing lane configurations
❖Replace existing "dog -house" signal heads
with Flashing Yellow Arrows
r�
Estimated Costs
• I • APPLEWAY
❖Sprague: ^'$6,000 + staff time (County + City) -41,
►TF
❖Appleway: ^'$6,000 + staff time (County + City) 13
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 26, 2014 Department Director Approval:
X
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information X admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Council Goals and Priorities for Lodging Tax Advisory Committee
GOVERNING LEGISLATION: Imposition of tax, set-up of lodging tax advisory committee and
determination of qualified expenditures is governed by RCW 67.28, as amended by Engrossed
Substitute House Bill 1253 in 2013; and SVMC 3.20.
PREVIOUS COUNCIL ACTION TAKEN: Administrative reports were delivered to Council on
August 12 and 19, 2014.
BACKGROUND: On August 12 and 19, 2014 administrative reports were delivered to Council that
addressed the process leading to the annual award of lodging tax proceeds to applying
organizations. The August 12 meeting involved a discussion on the tax itself as well as the roles of
the Lodging Tax Advisory Committee and City Council. The August 19 meeting focused solely on a
review of goals and priorities initially established in August 2013, with the goal of reaching a Council
consensus on any necessary revisions. At the conclusion of the discussion, Council expressed
interest in adding a sixth goal of dedicating 5% of the lodging tax award to new projects, activities,
and/or events, which has been added to the following updated list of goals and priorities:
1. The Council will distribute lodging tax revenues to organizations on the basis of application
materials and the recommendation of the Lodging Tax Advisory Committee, and will make a
direct award based on an historical amount to CenterPlace to continue promoting tourism
activity through that facility.
2. Council desires to focus on all aspects of allowable lodging tax revenue uses by allocating
portions of the available lodging tax revenues to each category specified in RCW 67.28.1816,
as amended by Engrossed Substitute House Bill 1253:
a. Tourism marketing.
b. The marketing and operations of special events and festivals.
c. The operation and capital expenditures of tourism related facilities owned or operated by a
municipality or public facility district.
d. The operation (but not capital expenditures) of tourism related facilities owned or operated
by non-profit organizations.
3. To consider the economic impact derived through the expenditure of lodging tax proceeds of all
major components of our tourism -based economy including shopping, dining, and overnight
visits.
4. Utilize funds for capital expenditures to develop tourism destination facilities or venues within
the City of Spokane Valley (this option is limited to facilities owned by a municipality or public
facility district).
1
5. Programs, projects or events should have the goal of becoming operationally self-sustaining in
the future.
6. Dedicate 5% of awards towards funding new projects, activities and/or events.
Once agreed upon by Council, these goals and priorities will be incorporated into the Lodging Tax
Grant Application and communicated to the Lodging Tax Advisory Committee in order to inform
them of what Council will consider when it ultimately makes 2015 awards.
2014 LODGING TAX APPROPRIATION TIMELINE
The calendar we plan to follow in 2014 for 2015 lodging tax awards is as follows:
Wed 9/3/2014 City runs notice in newspaper, places on web site, and sends letters to
2013 award recipients and others agencies that may have expressed
interest.
Fri 10/3/2014 Grant proposals are due to City by 4pm (no late submittals will be
accepted).
Fri 10/10/2014 Applications sent to Lodging Tax Advisory Committee for review.
Wed 10/15/2014 8:30 am Applicant presentations to Committee.
Tues 11/18/2014 Council Study Session
Admin Report: LTAC Recommendations to City Council
Tues 12/9/2014 Formal Council Meeting
City Council Motion Consideration: Award Lodging Tax for 2015
RCW 67.28.1817 requires that the City wait for a period of at least 45 days after the LTAC
meeting before action can be taken by the City Coucil.
12/9/2014
10/15/2014
55 days
RECOMMENDED ACTION OR MOTION:
Staff is seeking Council consensus on goals and priorities as discussed.
BUDGET/FINANCIAL IMPACTS: The total lodging tax appropriation ranges from approximately
$450,000 to $550,000 per year.
STAFF CONTACT: Mark Calhoun and Erik Lamb
ATTACHMENTS: None.
2
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of August 21, 2014; 10:30 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
September 2, 2014, Study Session Format, 6:00 p.m. [due Mon, Aug 25]
1. Outside Agencies Presentations [5 min each]: (a) Economic Development, (b) Social Service) (— 90 min)
2. Admin Report: Estimated Revenues and Expenditures 2015 budget — Mark Calhoun (15 minutes)
3. Radio Car Club Agreement — Mike Stone (10 minutes)
4. Stormwater Easement Extinguishment — Cary Driskell (10 minutes)
5. Advance Agenda (5 minutes)
[*estimated meeting: 130 minutes]
Friday, September 5, 2014: 10 a.m. 12:30 p.m. Spokane Regional Council of Governments Meeting
Spokane County Fair & Expo Center, Conference Facility in Expo Complex, 404 N Havana Street
September 9, 2014, Formal Meetin2 Format, 6:00 p.m.
1. PUBLIC HEARING: Proposed 2015 Budget Revenues —Mark Calhoun
2. Consent Agenda (claims, payroll, minutes, set budget hearing for Oct 14)
3. Second Reading Proposed Ordinance 14-010 Amending Setbacks — Micki Harnois
4. Proposed Resolution Adopting Shoreline Regulations — Lori Barlow
5. Motion Consideration: Sidewalk Infill Project Phase 2 Bid Award — Eric Guth
6. Admin Report: Community Development Block Grant Proposed Projects — Mike Basinger
7. Admin Report: Comp Plan Docket — Lori Barlow
8. Admin Report: Advance Agenda
[due Tues, Sept 2]
(15 minutes)
(5 minutes)
(10 minutes)
(30 minutes)
(10 minutes)
(20 minutes)
(20 minutes)
(5 minutes)
[*estimated meeting: 115 minutes]
September 16, 2014, Study Session Format, 6:00 p.m.
ACTION ITEMS:
1. Motion Consideration: Appleway Trail Construction Award — Eric Guth
NON -ACTION ITEMS:
2. Library Services — Sonia Gustafson, Managing Librarian
2. Care of Stormwater Swales — Eric Guth
3. ADA (Americans with Disability Act) Transition Plan — Luis Garcia
4. Draft Legislative Agenda — Mike Jackson
5 Advance Agenda
[due Mon, Sept 8]
(10 minutes)
(15 minutes)
(20 minutes)
(10 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: 75 minutes]
September 23, 2014, Formal Meetin2 Format, 6:00 p.m.
1. PUBLIC HEARING: CDBG Proposed Projects — Mike Basinger
2. Consent Agenda (claims, payroll, minutes)
3. Motion Consideration: Outside Agency Allocations for 2015 — Mark Calhoun
4. Motion Consideration: Street Maintenance Contract — Eric Guth
5. Motion Consideration: CDBG Proposed Projects — Mike Basinger
6. Admin Report Proposed 2015 Property Tax Ordinance — Mark Calhoun
7. Admin Report: Batch Code Amendments — Marty Palaniuk, Christina Janssen (see ** )
8. Admin Report: Advance Agenda
9. Info Only: Department Monthly Reports
[due Mon, Sept 15]
(15 minutes)
(5 minutes)
(15 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(30 minutes)
(5 minutes)
[*estimated meeting: 100 minutes]
Draft Advance Agenda 8/21/2014 2:05:53 PM Page 1 of 3
September 30, 2014 — no meeting
October 7, 2014, Study Session Format, 6:00 p.m.
1. Admin Report: City Manager presentation of 2015 Preliminary Budget
2. Advance Agenda
October 14, 2014, Formal Meeting Format, 6:00 p.m.
1. PUBLIC HEARING: Proposed 2015 Budget — Mark Calhoun
2. Consent Agenda (claims, payroll, minutes)
3. First Reading Proposed Property Tax Ordinance — Mark Calhoun
4. Admin Report: Proposed 2014 Budget Amendment — Mark Calhoun
5. Admin Report: Advance Agenda
[*estimated
October 21, 2014, Studv Session Format, 6:00 p.m.
1. Advance Agenda
October 28, 2014, Formal Meeting Format, 6:00 p.m.
1. PUBLIC HEARING: Proposed 2014 Budget Amendment — Mark Calhoun
2. Consent Agenda (claims, payroll, minutes)
3. Second Reading Proposed Property Tax Ordinance — Mark Calhoun
4. First Reading Proposed 2014 Budget Amendment — Mark Calhoun
5. First Reading Proposed 2015 Budget Ordinance — Mark Calhoun
6. Admin Report: Advance Agenda
7. Info Only: Department Monthly Reports
November 4, 2014, Study Session Format, 6:00 p.m.
1. Admin Report: 2015 Fee Resolution —Mark Calhoun
2. Advance Agenda
November 11, 2014 — no meeting — Veteran's Day
[*estimated
[*estimated
[due Mon, Sept 29]
(30 minutes)
(5 minutes)
[due Mon, Oct 6]
(15 minutes)
(5 minutes)
(10 minutes)
(20 minutes)
(5 minutes)
meeting: 55 minutes]
[due Mon, Oct 13]
(5 minutes)
[due Mon, Oct 20]
(15 minutes)
(5 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
meeting: 55 minutes]
[due Mon, Oct 27]
(15 minutes)
(5 minutes)
meeting: minutes]
November 18, 2014, Formal meeting 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Second Reading Proposed 2014 Budget Amendment — Mark Calhoun
3. Second Reading Proposed 2015 Budget Ordinance — Mark Calhoun
4. Proposed Resolution Amending Fee Resolution for 2015 — Mark Calhoun
5. Admin Report: Lodging Tax Advisory Committee Recommendations — Mark Calhoun
6. Advance Agenda
November 25, 2014 — no meeting — Thanksgiving week
December 2, 2014, Studv Session Format, 6:00 p.m.
1. Advance Agenda
[due Mon, Nov 10]
(5 minutes)
(10 minutes)
(10 minutes)
(15 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: 60 minutes]
[due Mon, Nov 24]
(5 minutes)
Draft Advance Agenda 8/21/2014 2:05:53 PM Page 2 of 3
December 9, 2014, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Motion Consideration: Lodging Tax Allocations for 2015
3. Admin Report: Advance Agenda
[due Mon, Dec 1]
(5 minutes)
(20 minutes)
(5 minutes)
December 16, 2014, Study Session Format, 6:00 p.m. [due Mon, Dec 8]
1. Advance Agenda (5 minutes)
December 23, 2014 no meeting
December 30, 2014, Study Session Format, 6:00 p.m.
1. Advance Agenda
2. Info Only: Department Monthly Reports
*time for public or Council comments not included
(** Batch amendments include the following proposed amendments:
Change the Recreational Facility Definition;
Remove the screening requirements for community facilities and public utilities;
Delete shared access requirements for new development;
Allow limited medical and dental clinic use in the MF -1 and MF -2 zones;
Modify the development standards for Manufactured Home Parks;
Modify the outdoor storage requirements.
Modify the Vehicle Parking requirements
Modify the Off-street Loading requirements
Modify the Bicycle Parking requirements)
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Beekeeping
Coal/Oil Train Environmental Impact Statement
Commercial Vehicles in Residential Areas (trucks)
Drug Education/Information
Economic Incentives
Governance Manual Updates
SEPA/NEPA Process — Eric Guth
Spokane Regional Transportation Mgmt Ctr
Street Vacation/Connectivity Process
[due Mon, Dec 22]
Draft Advance Agenda 8/21/2014 2:05:53 PM Page 3 of 3
Spokane
Valley
Memorandum
Parks and Recreation Department
2426 N. Discovery Place • Spokane Valley, WA 99216
509.688.0300 • Fax: 509.688.0188 • parksandrec@spokanevalley.org
To: City Council Members; Mike Jackson, City Manager
From: Michael D. Stone, CPRP, Director of Parks and Recreation
Date: August 26, 2014
Re: Radio Control Car Club Use Agreement Update
As you may or may not be aware, the Radio Control Car Club of Spokane (RCCCS) has a race
track at Sullivan Park for radio controlled cars. This use existed by informal agreement with
Spokane County prior to the establishment of our City. After a couple years of working with the
RCCCS, a use agreement was developed and signed into existence on March 31, 2005. The use
agreement has been renewed on an annual basis through December 31, 2013. The relationship
between the City and the RCCCS has been very positive and the service provided to the
Community is appreciated by local radio control car enthusiasts.
In general, the terms and conditions of the use agreement are as follows:
• It grants permission to the RCCCS to use public property owned by the City
• RCCCS is authorized to use and occupy the Premises for the purpose of providing
Radio Car facilities for the general use and enjoyment of the public
• RCCCS will reimburse the City for all electrical charges
• RCCCS is responsible for all maintenance and upkeep of the premises
o RCCCS needs written approval from the City to post signs or advertising or
make any improvements to the premises
• RCCCS agrees to employ at its sole cost, expense and liability, such minimum
security, admission and support personnel as deemed necessary by the City
The last agreement approved by the Council was in 2007, and we felt it was time to update it
and bring it back to Council.
Staff will be bringing this lease agreement forward for an Administration Report at the
September 2, 2014 City Council meeting. At that meeting, staff will be discussing the use
agreement and answering questions from the City Council. Staff anticipates bringing the use
agreement back on September 9 for a motion consideration to approve the use agreement.
If you have any questions or need additional information please let me know. Thank you.
1
Spokane
,060 Valley
City of Spokane Valley
Community Development
Monthly Report
01/01/2014 - 07/31/2014
Page Title
1 Cover Sheet
2 Pre -Application Meetings Requested
3 Online Applications Received
4 Construction Applications Received
5 Land Use Applications Received
6 Construction Permits Issued
7 Land Use Applications Approved
8 Development Inspections Performed
9 Code Enforcement
10 Revenue
11 Building Permit Valuations
Printed 08/01/2014 12:11 Page 1 of 11
ley,
Pre -Application Meetings Requested
Community Development
Monthly Report
01/01/2014 - 07/31/2014
A Pre -Application Meeting is a service provided to help our customers identify the code requirements
related to their project proposal.
r
Community Development scheduled a total of 6 Pre -Application Meetings in July 2014.
20
15
10
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Commercial Pre -App
Land Use Pre -Application = Commercial Pre -App
Meeting
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Land Use Pre -Application Meeting
3 2 4 4 3 3 1 0 0 0 0 0
Monthly Totals
5 11 15 10 13 11 6 0 0 0 0 0
Annual Total To -Date:
71
Printed 08/01/2014 12:11 Page 2 of 11
lS�a:ile
Online Applications Received
Community Development
Monthly Report
01/01/2014 - 07/31/2014
Community Development received a total of 150 Online Applications in July 2014.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
- Trade Permit
Sign Permit
Right of Way Permit
Reroof Permit Demolition Permit ® Approach Permit
Approach Permit
Demolition Permit
Reroof Permit
Right of Way Permit
Sign Permit
Trade Permit
M
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
0 0 0 0 0 2 0 0
1 2 3 3 2
1 1 13 25 20
2 1 1 15 32
0
0
0
0
6 4 0 0 0 0 0
10 28 0 0 0 0 0
35 58 0 0 0 0 0
0 3 1 3 2 1 0 0 0 0 0 0
13 24 40 61 73 77 60
0
0
0
0
0
onthly Totals
17 31 58 107 129 131 150 0 0 0 0 0
Annual Total To -Date:
Printed 08/01/2014 12:11
623
Page 3 of 11
Spok► :ne
_ Val1ey,
Construction Applications Received
Community Development
Monthly Report
01/01/2014 - 07/31/2014
Community Development received a total of 488 Construction Applications in July 2014.
600
400
200
1
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Commercial - New 1111Id Commercial - TI
Residential - New MI Other Construction Permits
Commercial - New
Commercial - TI
Residential - New
Commercial - Trade
Residential - Trade
Residential - Accessory
Demolition
Sign
Other Construction Permits
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2 8 18 6 2 3
18
0
0
0
0
0
15 10 10 11 14 10 15 0 0 0 0 0
5 20 18
12 22 17 12 0 0 0 0 0
1 0 0 0 0 0 0 0 0 0 0 0
2 0 0 0 0 0 0 0 0 0 0 0
8 2 9 13 6 13 9 0 0 0 0 0
*2 *6 *4 *9 *3 *8 *8 0 0 0 0 0
9 *11 *12 *17 *15 *9 8 0 0 0 0 0
*172 *201 *330 *429 *449 *376 *418 0 0 0 0 0
Monthly Totals
216 258 401 497 511 436 488 0 0 0 0 0
Annual Total To -Date:
Printed 08/01/2014 12:11
2,807
Page 4 of 11
*Includes Online Applications.
4.00 Valley..
Land Use Applications Received
Community Development
Monthly Report
01/01/2014 - 07/31/2014
Community Development received a total of 60 Land Use Applications in July 2014.
100
50
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
--,„%.1 Boundary Line Adjustment
Short Plat Preliminary
Long Plat Preliminary
Boundary Line Adjustment
Short Plat Preliminary
Long Plat Preliminary
Binding Site Plan Preliminary
Final Platting
Zoning Map/Comp Plan Amendment
State Environmental Policy Act (SEPA)
Administrative
Exception/Interpretation
Other Land Use Permits
Binding Site Plan Preliminary
Final Platting
Zoning Map/Comp Plan Amendment
State Environmental Policy
Act (SEPA)
Administrative Exception/Interpretation
Other Land Use Permits
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1
1
6
8
1
4
4
0
0
0
0
0
4 0 2 3 3 0 3 0 0 0 0 0
0 0 0 0 0 1 0 0 0 0 0 0
0 0 2 1 0 0 0 0 0 0 0 0
0 1 2 4 0 3 2 0 0 0 0 0
0 0 0 0 0 1 1 0 0 0 0 0
2 1 0 3 3 0 2 0 0 0 0 0
1 3 4 5 1 1 0 0 0 0 0 0
52 50 56 61 39 42 48 0 0 0 0 0
Monthly Totals 60 56
Annual Total To -Date:
Printed 08/01/2014 12:11
432
Page 5 of 11
S a :ile
4 .Miley
Construction Permits Issued
Community Development
Monthly Report
01/01/2014 - 07/31/2014
Community Development issued a total of 406 Construction Permits in July 2014.
600
400
200
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Commercial - New
Commercial - TI Residential - New = Other Construction Permits
Commercial - New
Commercial - TI
Residential - New
Commercial - Trade
Residential - Trade
Residential - Accessory
Demolition
Sign
Other Construction Permits
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1
18
0 9 26 23 2
11 4 12 12 9 15 0
5 4 36 8 20 18 11 0
3 1 0 0 10 0 7 0 0
4 0 0 1 0 0 10 0 0 0 0
8 3 8 12 5 15 9 0 0 0 0 0
2 4 2 9 2 7 6 0 0
7 11 10 16 12 9 9 0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
147 152 271 318 328 319 334 0 0 0 0 0
Monthly Totals
195 186 340 402 412 379 406 0 0 0 0 0
Annual Total To -Date:
Printed 08/01/2014 12:14
2,320
Page 6 of 11
4,0•00 Valley.
Val ley Y.
Land Use Applications Approved
Community Development
Monthly Report
01/01/2014 - 07/31/2014
Community Development approved a total of 39 Land Use Applications in July 2014.
100
50
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
--,„%.1 Boundary Line Adjustment
Short Plat Preliminary
Long Plat Preliminary
oundary Line Adjustment
• hort Plat Preliminary
ong Plat Preliminary
inding Site Plan Preliminary
inal Platting
r oning Map/Comp Plan Amendment
tate Environmental Policy Act (SEPA)
dministrative
xception/Interpretation
ther Land Use Permits
Binding Site Plan Preliminary
Final Platting
Zoning Map/Comp Plan Amendment
State Environmental Policy
Act (SEPA)
Administrative Exception/Interpretation
Other Land Use Permits
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
5
0
2
6
3
1
2
0
0
0
0
0
0 2 3 0 1 2 1 0 0 0 0 0
o o 0 0 0 0 0 0 0 0 0 0
o o 0 0 1 0 0 0 0 0 0 0
1 2 2 1 0 2 1 0 0 0 0 0
1 0 0 0 0 2 0 0 0 0 0 0
0 0 3 2 1 2 0 0 0 0 0 0
1 2 4 5 1 0 0 0 0 0 0 0
44 53 57 53 44 40 35 0 0 0 0 0
onthly Totals
52 59 71 67 51 49 39 0 0 0 0 0
Annual Total To -Date:
Printed 08/01/2014 12:14
388
Page 7 of 11
,00 Valley'
Development Inspections Performed
Community Development
Monthly Report
01/01/2014 - 07/31/2014
Community Development performed a total of 1407 Development Inspections in July 2014. Development
Inspections include building, planning, engineering and ROW inspections.
1,600
1,400
1,200
1,000
800
600
400
200
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
—P= 2012 2013 2014
20141
2013
2012
Mar Apr May Jun Jul Aug Sep Oct Nov Dec
601 633 991 1,269 1,308 1,291 1,407 0 0 0
465 503 807 1,026 1,060 1,015 1,084 1,078 1,186 1,016 832 672
644 623 540 828 1,104 926 985 988 931 1,149 805 549
0
0
Printed 08/01/2014 12:14 Page 8 of 11
Totals
.000 Valley'
Code Enforcement
Community Development
Monthly Report
01/01/2014 - 07/31/2014
Code Enforcement Officers responded to 32 citizen requests in the month of July. They are listed by type
below. Please remember that all complaints, even those that have no violation, must be investigated.
60
40
20
� c7 \t!1111?1'"€�f�lJ�'i�pRi� lG��ii4it�ilJil171''
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Complaint, Non -Violation Environmental General Nuisance MI Property
Complaint, Non -Violation
Environmental
General
Nuisance
Property
Monthly Totals
Annual Total To -Date:
Printed 08/01/2014 12:17
202
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
0 1 0 1 0 5 0 0 0 0 0 0
2 0 0 0 0 0 0 0 0 0 0 0
3 0 1 1 1 4 1 0 0 0 0 0
14 5 12 22 22 24 20 0 0 0 0 0
6 3 13 8 9 13 11 0 0 0 0 0
25 9 26 32 32 46 32 0 0 0 0 0
Page 9 of 11
Spok► :ne
,,,00 Valley
Revenue
2014
Trend
2013
2012
2011
2010
2009
Community Development Revenue totaled $117,776 in July 2014.
500,000
400,000
300,000
200,000
100,000
0
Community Development
Monthly Report
01/01/2014 - 07/31/2014
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 2013 Ave -Year Trend
Jan
Feb Mar
Apr
May
Jun
Jul Aug
Sep
Oct
Nov Dec
$74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $0 $0 $0 $0
$77,877 $68,528 $112,700 $142,013 $215,223 $195,948 $140,018 $116,427 $124,983 $103,820 $95,140
$158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386
$34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948
$43,842 $77,247 $80,774 $118,237 $84,684 $106,909 $88,247 $83,949 $167,076 $78,237 $95,172
$87,229 $84,626 $109,029 $96,800 $305,185 $102,781 $87,805 $87,724 $107,002 $73,100 $72,948
$65,199 $68,914 $93,424 $214,601 $233,397 $136,568 $123,348 $204,739 $107,930 $121,658 $100,247
Printed 08/01/2014 12:17 Page 10 of 11
Totals
$0 $1,052,340
$70,239 $1,462,916
$66,559
$51,745
$58,881 `1,083,255
$64,009 $1,278,238
$1,820,504
$1,552,558
$110,001 ,580,026
SO()' lane
lei,
Building Permit Valuation
2014
Trend
2013
2012
2011
2010
2009
Community Development
Monthly Report
01/01/2014 - 07/31/2014
Community Development Building Permit Valuation totaled $6,332,522 in July 2014.
50, 000, 000
40, 000, 000
30, 000, 000
20, 000, 000
10, 000, 000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
-rr-- 2014 2013 Five -Year Trend
Jan
$3.17M
$7.33M
$25.49M
$0.72M
$1.46M
$7.06M
$1.91M
Feb Mar
$2.45M
$4.17M
$1.92M
$2.95M
$5.95M
$6.34M
$3.70M
$9.90M
$4.69M
$3.58M
$5.29M
$5.03M
$6.82M
$2.74M
Apr
$8.92M
$8.52M
$7.30M
$5.32M
$6.15M
$6.64M
$17.19M
May
$34.58M
$19.74M
$22.21M
$24.38M
$2.53M
$32.55M
$17.03M
Jun
$7.44M
$19.01M
$41.88M
$33.08M
$4.98M
$4.86M
$10.27M
Jul Aug
$6.33M
$11.55M
$32.91M
$7.91M
$3.83M
$5.36M
$7.75M
$0.00M
$9.67M
$6.52M
$9.89M
$3.45M
$3.91M
$24.56M
Printed 08/01/2014 12:17 Page 11 of 11
Sep
$0.00M
$9.40M
$8.11M
$6.47M
$21.54M
$5.71M
$5.18M
Oct
$0.00M
$7.55M
$14.22M
$8.78M
$4.46M
$3.01M
$7.28M
Nov Dec
$0.00M
$4.35M
$7.24M
$3.76M
$3.97M
$1.93M
$4.87M
$0.00M
$2.21M
$2.54M
$1.66M
$1.85M
$2.29M
$2.70M
Totals
' ne
11707 E Sprague Ave Suite 106 • Spokane Valtey WA 99206
509.921.1000 • Fax: 509.921.1008 • cityhalt®spokanevalley.org
To:
Mike Jackson, City Manager
As
From: Mark Calhoun, Finance Director
Date: August 18, 2014
Re Finance Department Activity Report — July 2014
Following is information pertaining to Finance Department activities through the end of July
2014 and included herein is a 2014 Budget to Actual Comparison of Revenues and
Expenditures through the end of July.
2013 Yearend Process
The process of preparing the 2013 Annual Financial Report began in May and was completed in
June. The State Auditor's Office began their annual audit for 2013 in June and completed the
single audit and financial statement portions of the audit by the end of July. They will now return
in August to complete the accountability portion of the audit which we anticipate will not
conclude before the end of September.
Vehicle Purchases
The 2014 Budget included $90,000 for the addition of three vehicles for the Public Works
Department and at this point all of them (including 2 Ford Escapes and 1 Ford half ton pick-up)
have been delivered at a total cost of $76,934.
In addition to the three vehicles acquired for the Public Works Department as a part of the 2014
Budget, in July we also replaced an existing 2003 Chevy S10 pickup for the Community
Development Department with a 2014 Ford Escape. This vehicle had already incurred $1,900
in repair costs in 2014 and was in need of an additional $1,400 of repairs when the decision was
made to "cut our losses" and simply move up the replacement from 2015 to 2014. The City had
over the years set aside enough money in Equipment Rental and Replacement Fund #501 for
the replacement of the S10 so this cost the General Fund no additional money. Because the
acquisition of this replacement Ford Escape was not included in the 2014 Budget a future
budget amendment will be necessary to appropriate the necessary funds to accommodate the
purchase.
Refunding of the 2003 Limited Tax General Obligation (LTGO) Bonds
In 2003 the City issued $9,430,000 in LTGO bonds to facilitate the construction of CenterPlace.
• Of this amount $2,430,000 of the bond proceeds were used to finance road and street
improvements surrounding the building. This portion of the bond issue was set to be paid
off in annual installments over the 20 -year period ending December 31, 2023. Annual debt
service payments on these bonds are provided by equal distributions of the 1$i and 2nd 1/4%
real estate excise tax (REET) recorded in Funds 301 and 302.
P:1FinancelFinance Activity Reports1Council Monthly Reports4201412014 07.docx
Page 1
• $7,000,000 of the bond proceeds were used to finance construction of CenterPlace. This
portion of the bond issue was set to be paid off in annual installments over the 30 -year
period ending December 31, 2033. Annual debt service payments on these bonds are
provided by the Spokane Public Facilities District.
• Per the 2003 bond covenants the City may at its option call or redeem those bonds that
remain outstanding after December 1, 2013. Given that interest rates are currently less than
those the City is paying on the 2003 bonds we had begun the process to refund (refinance)
the bonds in order to take advantage of lower interest rates that currently exist which will
result in a reduction in annual bond payments as a result of the interest portion of the bond
payment declining.
• Council approved Ordinance 14-007 on July 15, 2014, authorizing the refunding of the 2003
bonds. Following this action the 2014 LTGO Bonds will be priced and closed upon in
August.
2015 Budget Development Process
The 2015 Budget development process began in the Finance Department in early March and all
departments completed detailed budget requests that were presented to Council at a June 17
Budget Workshop. By the time the budget is adopted on November 18th the Council will have
had an opportunity to discuss the budget on seven occasions including two public hearings.
• June 17 Council budget workshop
• September 2 Admin report on 2015 revenues and expenditures
• September 9 Public hearing #1 on 2015 revenues and expenditures
• October 7 City Manager's presentation of preliminary 2015 Budget
• October 14 Public hearing #2 on 2015 Budget
• October 28 First reading on proposed ordinance adopting the 2015 Budget
• November 18 Second reading on proposed ordinance adopting the 2015 Budget
2015 Property Tax Levy
A significant part of the budget development process includes the annual levy of property taxes
which in 2015 are expected to account for approximately 29% of recurring General Fund
revenues. Council discussions specifically related to this topic will take place at the following
meetings:
• September 2 — Admin report on 2015 revenues (including property taxes) and expenditures.
• September 23 - Admin Report on proposed ordinance levying 2015 property taxes.
• October 14 - First reading of ordinances levying 2015 property taxes and confirming tax
levy.
• October 28 - Second reading of ordinances levying 2015 property taxes and confirming tax
levy.
Outside Agency Funding in the 2015 Budget
The City has historically provided funding for local organizations involved in either social
services or economic development activities and the preliminary 2015 Budget currently has
$150,000 collectively available for this. The schedule leading to awarding funds is as follows:
• June 27 - Letters mailed to agencies that have historically received funding, media release
to City website and notice to newspapers.
• July 25 - Agency requests are due at City Hall.
• September 2 - Economic development and social service agency presentations to Council.
• September 23 - Council makes final determination of awards.
P:tFinancelFinance Activity ReportslCouncii Monthly Reports4201442014 07.docx
Page 2
Lodciinci Tax
The schedule leading to awarding funds is as follows:
• September 3 - Letters mailed to agencies that have historically received funding, media
release to City website and notice to newspapers.
• October 3 - Grant applications due at City Hall.
• October 15 - Grant applicant presentations to lodging tax advisory committee.
• November 18 - Admin report to Council on results of lodging tax advisory committee
meeting.
• December 9 - City Council motion consideration: Award lodging tax for 2015.
Budget to Actual Comparison Report
A report reflecting 2014 Budget to Actual Revenues and Expenditures for those funds for which
a 2014 Budget was adopted is located on pages 6 through 17. Because we attempt to provide
this information in a timely manner this report is prepared from records that are not formally
closed by the Finance Department at month end or reconciled to bank records. Although it is
realistic to expect the figures will change over subsequent weeks, I believe the report is
materially accurate.
We've included the following information in the report:
• Revenues by source for all funds, and expenditures by department in the General Fund and
by type in all other funds.
• A breakdown between recurring and nonrecurring revenues and expenditures in the General
Fund, Street O&M Fund and Stormwater Fund.
• The change in fund balance including beginning and ending figures. The beginning fund
balance figures are those that are expected to be reflected in our 2013 Annual Financial
Report.
• Columns of information include:
o The 2014 Budget as adopted.
o July 2014 activity.
o Cumulative 2014 activity through July 2014.
o Budget remaining in terms of dollars.
o The percent of budgeted revenue collected or budgeted expenditures disbursed.
A few points related to the General Fund #001 (page 6):
Recurring revenues collections are currently at 53.27% of the amount budgeted with 58.3% of
the year elapsed. This is typical and reflective of the nature of the timing of when revenues are
collected.
• Property tax are paid to Spokane County in two installments each year on April 30 and
October 31 and are then remitted to the City primarily in May and November with lesser
amounts typically remitted in June and December. Property taxes received thus far in 2014
are $6,084,043 or 55.06% of the amount budgeted.
• Sales tax collections represent only 6 -months of collections thus far because taxes collected
in July are not remitted to the City by the State until the latter part of August. Collections are
currently $8,362,572 or 51.02% of the amount budgeted.
• Gambling taxes currently total $233,288 or 37.79% of the amount budgeted. This is
because they are paid quarterly with second quarter payments due by July 31.
• Franchise Fee and Business Registration revenues are typically received in the month
following a calendar year quarter. So far in 2014 we have received $637,152 or 52.53% of
the amount budgeted.
P:IFinancelFinance Activity ReportslCouncil Monthly Repoits1201412014 07.docx Page 3
• State shared revenues are composed of State of Washington distributions that include items
such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal
justice monies. Most of these revenues are paid by the State in the month following a
calendar quarter but some are only once per quarter. Through July we've received
remittances totaling $904,764 or 47.96% of the amount budgeted.
• Fines, forfeitures and penalties revenues are composed of monthly remittances from
Spokane County with payments made in the month following the actual assessment of a fine
and false alarm fees. Through July 2014 we've received remittances through the month of
June with receipts of $761,274 or 51.76% of the amount budgeted.
• Community Development service revenues are largely composed of building permit and
plan review fees as well as right of way permits. Revenues are currently $994,019 or
79.18% of the amount budgeted.
• Recreation program fees are composed of revenues generated by the variety of parks and
recreation programs including classes, swimming pools (in -season), and CenterPlace.
Currently, revenues total $425,533 or 73.39% of the amount budgeted.
Recurring expenditures are currently at 53.53% of the amount budgeted with 58.3% of the year
elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily
expend their budget in twelve equal monthly installments.
Investments (page 18)
Investments at July 31 total $49,642,265 and are composed of $44,581,072 in the Washington
State Local Government Investment Pool and $5,061,193 in bank CDs.
Total Sales Tax Receipts (page 19)
Total sales tax receipts reflect State remittances through July and total $9,443,527 including
general, criminal justice and public safety taxes. This figure is $405,749 (4.49%) greater than
for the same 6 -month period in 2013.
Economic Indicators (pages 20 — 22)
The following economic indicators provide information pertaining to three different sources of tax
revenue that provide a good gauge of the health and direction of the overall economy.
1. Sales taxes (page 20) provide a sense of how much individuals and businesses are
spending on the purchase of goods.
2. Hotel / Motel taxes (page 21) provide us with a sense of overnight stays and visits to our
area by tourists or business travelers.
3. Real Estate Excise taxes (page 22) provide us with a sense of real estate sales.
Page 20 provides a 10 -year history of general sales tax receipts (not including public safety or
criminal justice) with monthly detail beginning January 2005.
• Compared with calendar year 2013, 2014 collections have increased by $340,384 or 4.24%.
• Tax receipts peaked in 2007 at $17.4 million and dropped off dramatically in the subsequent
three years.
Page 21 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning
January 2005.
• Compared with calendar year 2013, 2014 collections have increased by $15,521 or 7.49%.
• Collections reached an all-time high in 2013, exceeding the previous high in 2012 by
$28,600.
Page 22 provides a 10 -year history of real estate excise tax receipts with monthly detail
beginning January 2005.
n.ic: �r_: n..a:..ty n.. t in..... 11 ae ae i.. n J..tnn.r 41 nn4w n7 J-....
r'. 1ritt IGC 1f-MCI1UC li Ui1Vfly lSCpUH. 1C.,UU!IC 11Vi UI11II1y r &puf . 1LU 1'1tU 14 U/.UU[![
Page�F
Page 1
• Compared with calendar year 2013, 2014 collections have decreased by $8,993 or 1.43%.
• Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and
2009, and are slowly gaining ground.
®ebt Capacity and Bonds Outstanding (page 23)
This page provides information on the City's debt capacity, or the dollar amount of General
Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds
the City currently has outstanding.
• The maximum amount of G.O. bonds the City may issue is determined by the assessed
value and the 2013 assessed value for 2014 property taxes is $7,168,991,028. Following
the August 2014 refunding of the 2003 LTGO Bonds, the City will have $7,035,000 of
nonvoted G.O. bonds outstanding which represents 6.54% of our nonvoted bond capacity,
and 1.31% of our total debt capacity for all types of bonds.
• The $7,035,000 of bonds the City will have outstanding is part of the 2014 nonvoted (LTGO)
bond issue. Of this amount:
o $5,650,000 remains on bonds issued for the construction of CenterPlace. These bonds
are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane
Public Facilities District.
o $1,385,000 remains on bonds issued for road and street improvements around
CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected
by the City.
P:1FinancelFinance Activity Reports\Council Monthly Reports1201412014 07.docx Page 5
P:IFinance\Finance Activity Reports\Council Monthly Reports1201412014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven -Month Period Ended July 31, 2014
#001 - GENERAL FUND
RECURRING ACTIVITY
Budget Year
Elapsed
2014
50.3%
2014
Budget
Actual Actual thru Budget % of
July July 31 Remaining Budget
Revenues
Property Tax 11,049,400 54,019 6,084,043 (4,965,357) 55.06%
Sales Tax 16,390,000 1,462,558 8,362,572 (8,027,428) 51.02%
Sales Tax - Criminal Justice 1,330,000 122,798 693,795 (636,205) 52.17%
Sales Tax - Public Safety 745,000 67,988 387,161 (357,839) 51.97%
Gambling Tax & Other Miscellaneous Taxes 617,400 83,353 233,288 (384,112) 37.79%
Franchise Fees/Business Registration 1,213,000 297,307 637,152 (575,848) 52,53%
State Shared Revenues 1,886,500 109,116 904,764 (981,736) 47.96%
Fines, Forfeitures and Penalties 1,470,800 130,788 761,274 (709,526) 51.76%
Community Development 1,255,400 110,709 994,019 (261,381) 79.18%
Recreation Program Fees 579,800 79,265 425,533 (154,267) 73.39%
Miscellaneous Department Revenue 85,500 6,696 44,454 (41,046) 51.99%
Miscellaneous & Investment Interest 117,600 9,155 57,746 (59,855) 49.10%
Transfer -in - #101 (street admin) 39,700 3,308 23,318 (16,382) 58.74%
Transfer -in - #105 (h/m tax -CP advertising) 30,000 0 0 (30,000) 0,00%
Transfer -in - #402 (storm admin) 13,400 1,117 7,817 (5,583) 58.33%
Total Recurring Revenues 36,823,500 2,538,177 19,616,933 (17,206,567) 53.27%
Expenditures
City Council 414,950 35,228 237,196 177,754 57.16%
City Manager 660,843 58,215 370,587 290,256 56.08%
Legal 448,922 41,268 251,535 197,387 56.03%
Public Safety 23,384,643 1,880,469 12,847,270 10,537,373 54.94%
Deputy City Manager 653,215 41,074 264,342 388,873 40.47%
Finance 1,180,659 95,977 664,717 515,943 56.30%
Human Resources 237,883 19,727 133,736 104,147 56.22%
Public Works 882,694 63,333 421,234 461,460 47.72%
Community Development - Administration 290,883 21,135 144,991 145,892 49.85%
Community Development - Engineering 807,114 59,734 387,490 419,624 48.01%
Community Development - Planning 928,906 74,665 531,943 396,963 57.27%
Community Development - Building 1,267,656 95,091 693,566 574,090 54.71%
Parks & Rec - Administration 274,743 22,595 150,835 123,908 54.90%
Parks & Rec - Maintenance 796,200 74,969 391,889 404,311 49.22%
Parks & Rec - Recreation 229,152 31,380 109,837 119,315 47.93%
Parks & Rec - Aquatics 490,400 130,281 173,959 316,441 35.47%
Parks & Rec - Senior Center 89,882 8,162 48,156 41,726 53.58%
Parks & Rec - CenterPlace 828,842 79,697 439,987 388,855 53.08%
Pavement Preservation 888,823 74,069 518,480 370,343 58.33%
General Government 1,741,600 127,801 739,715 1,001,885 42.47%
Transfers out - #502 (insurance premium) 325,000 27,083 189,583 135,417 58.33%
Total Recurring Expenditures 36,823,010 3,061,953 19,711,047 17,111,963 53.53%
Recurring Revenues Over (Under)
Recurring Expenditures 490 (523,776) (94,114) (94,604)
NONRECURRING ACTIVITY
Revenues
SCRAPS Pass -Through 0 0 56,568 56,568 #DIV/0!
Total Nonrecurring Revenues 0 0 56,568 56,568 #DIV101
Expenditures
Transfers out - #309 (park grant match) 192,500 0 0 192,500 0.00%
SCRAPS Pass -Through 0 0 56,568 (56,568) #DIVI01
Law Enforcement Contingency 350,000 0 0 350,000 0.00%
Public Works (autocad licenses) 8,800 0 8,800 0 100.00%
Parks & Recreation (CP chairs) 11,350 0 11,192 158 98.61%
Public Safety (precinct improvements) 24,000 0 0 24,000 0.00%
Total Nonrecurring Expenditures 586,650 0 76,560 510,090 13.05%
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (586,650) 0 (19,991) 566,659
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (586,160) (523,776) (114,106) 472,054
Beginning unrestrictedfund balance 23,396,459 23,396,459
Ending unrestricted fund balance 22,810,299 23,282,353
Page 6
P:IFinancelFinance Activity Reports\Council Monthly Reports/2014/2014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven -Month Period Ended July 31, 2014
SPECIAL REVENUE FUNDS
#101 - STREET FUND
RECURRING ACTIVITY
Budget Year
Elapsed =
2014
58.3%
2014
Budget
Actual Actual thru Budget % of
July July 31 Remaining Budget
Revenues
Motor Vehicle Fuel (Gas) Tax 1,858,600 161,965 907,355 (951,245) 48.82%
Investment Interest 3,000 219 1,069 (1,931) 35.64%
Insurance Premiums & Recoveries 0 0 4,204 4,204 #DIV/0!
Utility Tax 2,750,000 210,289 1,251,273 (1,498,727) 45.50%
Miscellaneous Revenue 0 0 4,602 4,602 #DIV/0!
Total Recurring Revenues 4,611,600 372,473 2,168,504 (2,443,096) 47.02%
Expenditures
Wages / Benefits / Payroll Taxes 627,288 56,222 421,004 206,284 67.11%
Supplies 386,500 8,475 289,962 96,538 75.02%
Services & Charges 2,392,201 245,409 1,196,733 1,195,468 50.03%
Intergovernmental Payments 798,000 17,577 213,333 584,667 26.73%
Interfund Transfers -out - #001 39,700 3,308 23,158 16,542 58.33%
Interfund Transfers -out - #501 (plow replace.) 75,000 6,250 43,750 31,250 58.33%
Interfund Transfers -out - #501 (non -plow vehicle 10,777 898 6,287 4,490 58.33%
Interfund Transfers -out - #311 (pavement preservt 282,000 23,500 164,500 117,500 58.33%
Total Recurring Expenditures 4,611,466 361,639 2,358,726 2,252,740 51.15%
Recurring Revenues Over (Under)
Recurring Expenditures 134 10,833 (190,222) (190,356)
NONRECURRING ACTIVITY
Revenues
Grants 0 0 15,150 15,150 #DIV/0!
Transfer -in - #302 0 0 23 23 #DIV/0!
Miscellaneous 0 0 0 0 #DIV/0!
Total Nonrecurring Revenues 0 0 15,173 15,173 #DIV/0!
Expenditures
133 Sprague/Sullivan ITS 0 0 173 (173) #DIV/0!
Patch Trailer 30,000 0 0 30,000 0.00%
204 Hawk Signal 25,000 0 14,339 10,661 57.36%
Software 6,750 0 0 6,750 0.00%
Transfers out - #501 (new pickup) 15,000 0 0 15,000 0.00%
Total Nonrecurring Expenditures 76,750 0 14,512 62,238 18.91%
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (76,750) 0 661 77,411
Excess (Deficit) of Total Revenues _
Over (Under) Total Expenditures [ (76,616) 10,833 [ (189,561) (112,945)
Beginning fund balance 2,063,234 2,063,234
Ending fund balance 1,986,618 1,873,673
Page 7
P:1Finance\Finance Activity Reports\Council Monthly Reports1201412014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven -Month Period Ended July 31, 2014
SPECIAL REVENUE FUNDS - continued
#103 - PATHS & TRAILS
Revenues
Motor Vehicle Fuel (Gas) Tax
Investment Interest
Total revenues
Expenditures
M€scellaneous
Capital Outlay
Total expenditures
Budget Year
Elapsed =
2014
58.3%
2014
Budget
Actual Actual thru Budget
July July 31 Remaining
ok of
Budget
7,800 0 0 (7,800) 0.00%
4 3 17 17 #DIV/0!
7,800 3 17 (7,783) 0.21%
0
Q
4 Q 0 #DIV/0!
0 0 0 #DIV10!
0
Q 0 0 #DIV/0!
Revenues over (under) expenditures 7,800 3 17 (7,783)
Beginning fund balance 71,871 71,871
Ending fund balance 79,671 71,888
#105 - HOTEL / MOTEL TAX FUND
Revenues
Hotel/Motel Tax
Investment Interest
490,000 52,618
300
222,809 (267,191) 45.47%
21 147 (153) 48.95%
Total revenues 490,300 52,639 222,956 (267,344) 45.47%
Expenditures
Interfund Transfers - #001 30,000 0 0 30,000 0.00%
Tourism Promotion 547,000 19,579 177,647 369,353 32.48%
Total expenditures 577,000 19,579 177,647 399,353 30.79%
Revenues over (under) expenditures (86,700) 33,060 45,309 (666,697)
Beginning fund balance 236,927 236,927
Ending fund balance 150,227 282,236
Page 8
P:1FinancelFinance Activity Reports\Council Monthly Reports1201412014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven•Month Period Ended July 31, 2014
ISPECIAL REVENUE FUNDS - continued
Budget Year
Elapsed =
2014
58.3%
2014
Budget
Actual Actual thru Budget % of
July July 31 Remaining Budget
#120 - CENTER PLACE OPERATING RESERVE FUND
Revenues
Investment Interest
Interfund Transfer
0
0
0 0 0 #DIV/0!
0 0 0 #DIV10!
Total revenues 0
Expenditures
Operations
Total expenditures
0 0 0 #DIV10?
0
0 0 0 #DIV/0!
0
0 0 0 #DIV/0?
Revenues over (under) expenditures 0 0 0 0
Beginning fund balance 300,000 300,000
Ending fund balance 300,000 300,000
#121 -SERVICE LEVEL STABILIZATION RESERVE FUND
Revenues
Investment Interest
Interfund Transfer
7,300 404 2,264 (5,036) 31.01%
0 0 0 0 #DIV/0!
Total revenues 7,300 404 2,264 (5,036) 31.01%
Expenditures
Operations 0 0 0 0 #DIV/0!
Total expenditures 0 0 0 0 #DIV/0!
Revenues over (under) expenditures 7,300 404 2,264 (5,036)
Beginning fund balance 5,448,502 5,448,502
Ending fund balance 5,455,802 5,450,766
#122 - WINTER WEATHER RESERVE FUND
Revenues
Investment Interest 700 39 220 (480) 31.37%
Interfund Transfer 0 0 0 0 #DIV/0!
Subtotal revenues 700 39 220 (480) 31.37%
Expenditures
Snow removal expenses 500,000 0 0 500,000 0.00%
Total expenditures 500,000 0 0 500,000 0.00%
Revenues over (under) expenditures (499,300) 39 220 (500,480)
Beginning fund balance 503,565 503,565
Ending fund balance 4,265 503,785
#123 - CIVIC FACILITIES REPLACEMENT FUND
Revenues
Investment Interest 1,700 93 522 (1,178) 30.70%
Interfund Transfer - #001 0 0 0 0 #DIV/0!
Total revenues 1,700 93 522 (1,178) 30.70%
Expenditures
Capital Outlay 0 0 0 0 #DIV/0!
Transfers out -#311 (pavement preservation) 616,284 51,357 359,499 256,785 58.33%
Total expenditures 616,284 51,357 359,499 256,785 58.33%
Revenues over (under) expenditures (614,584) (51,264) (358,977) (257,963)
Beginning fund balance 1,789,271 1,789,271
Ending fund balance 1,174,687 1,430,294
Page 9
P:IFinancelFinance Activity Reports\Council Monthly Reports1201412014 07 31.xisx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven -Month Period Ended July 31, 2014
DEBT SERVICE FUNDS
Budget Year
Elapsed =
2014
58.3%
2014
Budget
Actual
July
Actual thru Budget
July 31 Remaining
of
Budget
#204 - DEBT SERVICE FUND
Revenues
Spokane Public Facilities District 441,520 0 145,760 (295,760) 33.01%
Interfund Transfer -in - #301 93,152 7,763 54,339 (38,813) 58.33%
Interfund Transfer -in -#302 93,151 7,763 54,338 (38,813) 58,33%
Total revenues
627,823 15,525 254,437 (373,386) 40.53%
Expenditures
Debt Service Payments - CenterPlace 441,520 0 108,967 332,553 24.68%
Debt Service Payments - Roads 186,303 0 17,626 168,677 9.46%
Total expenditures 627,823 0 126,593 501,230 20.16%
Revenues over (under) expenditures 0 15,525 127,844 (874,617)
Beginning fund balance 0 0
Ending fund balance 0 127,844
Page 10
P:1FinancelFinance Activity Reports\Council Monthly Reports12014\2014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actuai Comparison of Revenues and Expenditures
For the Seven•Month Period Ended July 31, 2014
{CAPITAL PROJECTS FUNDS
Budget Year
Elapsed =
2014
58.3%
2014
Budget
Actual Actual thru Budget % of
July July 31 Remaining Budget
#301 - REET 1 CAPITAL PROJECTS FUND
Revenues
REET 1 - Taxes 600,000 53,338 313,025 (286,975) 52.17%
Investment Interest 1,000 68 380 (620) 38.05%
Total revenues 601,000 53,406 313,406 (287,594) 52.15%
Expenditures
Interfund Transfer -out - #204 93,152 7,763 54,339 38,813 58.33%
Interfund Transfer -out - #303 268,575 0 (19,136) 287,711 -7.13%
Interfund Transfer -out - #311 (pavement presen 184,472 0 0 184,472 0.00%
Total expenditures 546,199 7,763 35,202 510,997 6.44%
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
54,801
968,021
45,643
278,203 (798,591)
968,021
1,022,822 1,246,224
#302 REET 2 CAPITAL PROJECTS
Revenues
REET 2 - Taxes 600,000 53,338 307,932 (292,068) 51.32%
Investment Interest 1,000 78 438 (562) 43.81%
Total revenues 601,000 53,416 308,370 (292,630) 51.31%
Expenditures
Interfund Transfer -out -#101 0 0 23
Interfund Transfer -out - #204 93,151 7,763 54,338 38,813 58.33%
Interfund Transfer -out - #303 585,097 0 57,377 527,720 9.81 %
Interfund Transfer -out - #311 (pavement presen 184,472 0 0 184,472 0.00%
Total expenditures 862,720 7,763 111,739 751,005 12.95%
Revenues over (under) expenditures (261,720) 45,654 196,631 (1,043,634)
Beginning fund balance 1,323,378 1,323,378
Ending fund balance 1,061,658 1,520,009
Page 11
2014
P:1FinancelFinance Activity Reports\Council Monthly Reports1201412014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven -Month Period Ended July 31, 2014
CAPITAL PROJECTS FUNDS - continued
Budget
Budget Year
Elapsed =
2014
58.3%
Actual Actual thru Budget % of
July July 31 Remaining Budget
#303 STREET CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 11,092,997 5,093 971,659 (10,121,338) 8.76%
Developer Contribution 166,020 0 0 (166,020) 0.00%
Miscellaneous 0 0 200 200 #DIV/0!
Transfer -in - #301 268,575 0 (19,136) (287,711) -7.13%
Transfer -in - #302 585,097 0 57,377 (527,720) 9.81%
Transfer -in - #312 Appleway Landscaping 250,000 0 0 (250,000) 0.00%
Transfer -in - #312 Sullivan Rd W Bridge 2,320,000 0 30,618 (2,289,382) 1.32%
Transfer -in -#402 7,101 0 0 (7,101) 0.00%
Investment Interest 0 2 10 10 #DIVIO!
Total revenues 14,689,790 5,095 1,040,728 (13,649,062) 7.08%
Expenditures
060 Argonne Rd Corridor Upgrade SRTC 06-31 860,280 11,405 129,772 730,508 15.08%
061 Pines (SR27) ITS Imporvement SRTC 06-26 10,000 0 67 9,933 0.67%
113 Indiana/Sullivan PCC Intersection 0 0 113
123 Mission Ave -Flora to Barker 382,410 0 7,856 374,554 2.05%
141 Sullivan & Euclid PCC 123,090 81 27,849 95,241 22.62%
142 Broadway @ Argonne/Mullan 50,000 52 3,513 46,487 7.03%
145 Spokane Valley -Millwood Trail 100,000 0 832 99,168 0.83%
149 Sidewalk Infill 364,425 3,104 59,111 305,314 16.22%
154 Sidewalk & Transit Stop Accessibility 0 0 435 (435) #DIV/0!
155 Sullivan Rd W Bridge Replacement 8,888,189 54,734 206,852 8,681,337 2.33%
156 Mansfield Ave. Connection 1,158,727 14,202 557,921 600,806 48.15%
159 University Rd 11.90 Overpass Study 50,000 4,118 22,331 27,669 44.66%
166 Pines Rd. (SR27) & Grace Ave. Int. Safety 538,850 5,767 16,042 522,808 2.98%
167 Citywide Safety Improvements 341,928 0 300 341,628 0.09%
168 Wellesley Ave Sidewalk & Adams Rd Sidewalk 30,000 0 3,422 26,578 11.41%
169 Argonne/Mullan Safety Indiana - Broadway 0 0 558 (558) #DIV/0!
170 Argonne road: Empire Ave - Knox Ave. 0 0 0 0 #DIV/0!
175 Sullivan UP Tracks UC (SB) Resurfacing 0 0 0 0 #DIV/0!
176 Appleway Trail 0 2,791 3,065 (3,065) #DIV/0!
177 Sullivan Road Corridor Traffic Study 100,000 24,443 47,557 52,443 47.56%
181 Citywide Traffic Sign Upgrade 50,000 1,342 73,310 (23,310) 146.62%
185 Appleway Landscaping - Phase 1 250,000 4,542 14,450 235,550 5.78%
191 Vista Rd BNSF Xing Safety Improvements 0 228 5,255 (5,255) #DIV/0!
196 8th Avenue- McKinnon to Fancher 300,000 1,848 31,812 268,188 10.60%
201 ITS Infill Project Phase 1 (PE Start 2014) 91,891 82 149 91,742 0.16%
Contingency 1,000,000 0 0 1,000,000 0.00%
Total expenditures 14,689,790 128,739 1,212,574 13,477,330 8.25%
Revenues over (under) expenditures 0 (123,644) (171,845) (27,126,391)
Beginning fund balance 61,827 61,827
Ending fund balance 61,827 (110,018)
Page 12
P;1FinancelFinance Activity Reports\Council Monthly Reports12014\2014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven -Month Period Ended July 31, 2014
CAPITAL PROJECTS FUNDS - continued
Budget Year
Elapsed =
2014
58.3%
2014
Budget
Actual
July
Actual thru Budget
July 31 Remaining
% of
Budget
#309 - PARKS CAPITAL PROJECTS FUND
Revenues
Interfund Transfer -in - #001 192,500 0 0 (192,500) 0.00%
Investment Interest
Total revenues
Expenditures
Capital 0 0 0 0 #DIV/0!
203 Sand volleyball courts at Brown's Park 40,000 537 6,525 33,475 16.31%
Edgecliff picnic shelter 65,000 0 0 65,000 0.00%
195 Discovery Playground equipment 50,000 1,394 3,683 46,317 7.37%
Shade structure at Discovery Playground 15,000 0 0 15,000 0.00%
City entry sign 70,000 0 0 70,000 0.00%
Park signs 22,500 0 0 22,500 0.00%
Total expenditures 262,500 1,931 10,208 252,292 3.89%
Revenues over (under) expenditures (69,500) (1,893) (9,994) (445,078)
Beginning fund balance 352,779 352,779
Ending fund balance 283,279 342,785
500 38 214 (286) 42.84%
193,000 38 214 (192,786) 0.11%
#310 - CIVIC FACILITIES CAPITAL PROJECTS FUND
Revenues
Miscellaneous 0 0 839,285 839,285 #DIV10!
Investment Interest 1,900 103 575 (1,325) 30.26%
Total revenues 1,900 103 839,860 837,960 44203.16%
Expenditures
Capital 0 0 0 0 #DIVIO!
Miscellaneous 0 0 2,202 (2,202) #DIV/0!
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
0
0 2,202 (2,202) #DIV/0!
1,900 103 837,658 840,162
1,101,903 1,101,903
1,103,803 1,939,561
Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. if the District does not succeed
in getting a voted bond approved by October 2017 then the City will repurchase this land at the original sale price of $839,285.10.
#311 • PAVEMENT PRESERVATION FUND
Revenues
Interfund Transfers in- #101 282,000 23,500 164,500 (117,500) 58.33%
Interfund Transfers in- #123 616,284 51,357 359,499 (256,785) 58.33%
Interfund Transfers in- #301 184,472 0 0 (184,472) 0.00%
Interfund Transfers in- #302 184,472 0 0 (184,472) 0.00%
Interfund Transfers in- #001 888,823 74,069 518,480 (370,343) 58.33%
Grant Proceeds 2,763,272 10,277 274,162 (2,489,110) 9.92%
Miscellaneous 0 0 50 50 #DIV/0!
Investment Interest 0 159 893 893 #DIVJO!
Total revenues 4,919,323 159,362 1,317,584 (3,601,739) 26.78%
Expenditures
162 2012 Street Preservation 400,000 0 2,097 397,903 0.52%
163 Sprague Ave Swale Upgrade, Park to 1-90 0 0 0 0 #DIV/0!
174 2013 Street Preservation Ph1 0 0 191 (191) #DIV/0!
179 2013 Street Preservation Ph2 1,610,000 268,386 520,533 1,089,467 32.33%
180 Carnahan, Indiana & Sprague Presery 0 109 286,932 (286,932) #DIV/0!
186 Adams Road Resurfacing 198,760 2,045 23,030 175,730 11.59%
187 Sprague Ave Preservation Project 1,352,841 2,488 35,560 1,317,281 2.63%
188 Sullivan Rd Preservation Project 33,920 537 3,079 30,841 9.08%
202 Appleway Street Preservation Project 0 6,377 15,579 (15,579) #DIV/01
Total expenditures 3,595,521 279,942 887,002 2,708,519 24.67%
Revenues over (under) expenditures 1,323,802 (120,580) 430,582 (6,310,257)
Beginning fund balance 798,609 798,609
Ending fund balance 2,122,411 1,229,191
Page 13
P:IFinancelFinance Activity Reports\Council Monthly Reports12014\2014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven -Month Period Ended July 31, 2014
CAPITAL PROJECTS FUNDS - continued
#312 - CAPITAL RESERVE FUND
Revenues
Transfers in - #001
Investment Interest
Developer Contribution
Budget Year
Elapsed =
2014
58.3%
2014
Budget
Actual Actual thru Budget % of
July July 31 Remaining Budget
0 0 0 0 #DIV/0!
0 0 0 0 #DIV/0!
0 0 4,675 4,675 #DIV/0!
Tota! revenues 0 0 4,675 4,675 #DIV10!
Expenditures
Capital Outlays 0 0 0 0 #DIV10!
Transfers out - #303 - Appleway Landscaping 250,000 0 0 250,000 0.00%
Transfers out - #303 - Sullivan Rd W Bridge 2,320,000 0 30,618 2,289,382 1,32%
Total expenditures 2,570,000 0 30,616 2,539,382 1.19%
Revenues over (under) expenditures (2,570,000) 0 (25,943) (2,534,707)
Beginning fund balance 7,742,299 7,742,299
Ending fund balance 5,172,299 7,716,356
Page 14
PAFinancelFinance Activity Reports\Council Monthly Reports12014\2014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven -Month Period Ended July 31, 2014
ENTERPRISE FUNDS
#402 - STORMWATER FUND
RECURRING ACTIVITY
Budget Year
Elapsed =
2014
58.3%
2014
Budget
Actual Actual thru Budget % of
July July 31 Remaining Budget
Revenues
Stormwater Management Fees 1,835,000 7,961 1,032,657 (802,343) 56.28%
Investment Interest 2,500 116 647 (1,853) 25.88%
Miscellaneous 0 0 0 0 #DIV/0!
Total Recurring Revenues 1,837,500 8,076 1,033,304 (804,196) 56.23%
Expenditures
Wages / Benefits / Payroll Taxes 505,535 34,959 203,825 301,710 40.32%
Supplies 15,900 809 3,289 12,611 20.69%
Services & Charges 1,065,076 90,328 539,347 525,729 50.64%
Intergovernmental Payments 26,500 0 13,076 13,424 49.34%
Interfund Transfers -out - #001 13,400 1,117 7,817 5,583 58.33%
Interfund Transfers -out - #502 1,567 131 914 653 58.33%
Total Recurring Expenditures 1,627,978 127,344 768,269 859,709 47.19%
Recurring Revenues Over (Under)
Recurring Expenditures 209,522 (119,267) 265,036 55,514
NONRECURRING ACTIVITY
Revenues
Grant Proceeds 0 0 8,747 8,747 #DIV/0!
Interfund Transfers -in 0 0 0 0 #DIV/0!
Developer Contributions 0 0 51,492 51,492 #DIV/0!
Total Nonrecurring Revenues 0 0 60,239 60,239 #DIV/0!
Expenditures
Capital - various projects 900,000 0 0 900,000 0.00%
Property acquisition 250,000 0 0 250,000 0.00%
VMS Trailer 16,000 15,546 15,546 454 97.16%
150 Sullivan Bridge Drain Retrofit 0 0 1,152 (1,152) #DIV/0!
UIC Retrofits on Pvmnt Pres Projects 0 58,061 92,023 (92,023) #DIV/0!
168 Wellesley Ave Sidewalk & Adams Rd Sidewalk 0 0 0 0 #DIV/0!
186 Adams Road Resurfacing 0 0 3,002 (3,002) #DIV/0!
193 Effectiveness Study 0 552 11,156 (11,156) #DIV/O!
197 Broadway, Havana to Fancher SD Retrofit 0 670 1,114 (1,114) #DIV/0!
198 Sprague, Park to University LID 0 783 2,390 (2,390) #DIV/0!
199 Havana -Yale Diversion 0 1,259 2,231 (2,231) #DIV/0!
200 Ponderosa Surface Water Diversion 0 1,232 3,798 (3,798) #DIV/0!
Transfers out - #501 (netiv pickup) 30,000 0 0 30,000 0.00%
Total Nonrecurring Expenditures 1,196,000 78,104 132,412 1,063,588 11.07%
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (1,196,000) (78,104) (72,172) 1,123,828
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (986,478) (197,371) 192,863 1,179,341
Beginning working capital 2,319,423 2,319,423
Ending working capital 1,332,945 2,512,286
Page 15
P:1FinancelFinance Activity Reports\Council Monthly Reports1201412014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven -Month Period Ended July 31, 2014
ENTERPRISE FUNDS - continued
Budget Year
Elapsed =
2014
5B.3%
2014
Budget
Actual Actual thru Budget % of
July July 31 Remaining Budget
#403 - AQUIFER PROTECTION AREA
Revenues
Spokane County 500,000 0 259,106 (240,894) 51.82%
Grant DOE - Decant Facility 0 0 13,072 13,072 #DIV/0!
Grant DOT - Decant Facility 0 0 100,000 100,000 #DIV10!
Grant revenue 870,000 0 38,119 (831,881) 4.38%
Investment Interest 0 0 0 0 #D1V10!
Miscellaneous 0 0 0 0 #DJV/Or
Total revenues
1,370,000 0 410,296 (959,704) 29.95%
Expenditures
163 Sprague swales 0 0 510 (510) #DIV10?
190 14th Ave Custer to Carnahan 0 0 0 0 #DIV101
189 Bettman-Dickey Storm drain 0 0 0 0 #DIV101
173 Decant Facility 0 178,446 609,305 (609,305) #DMO!
Broadway SD retrofit (design only) 60,000 0 0 60,000 0.00%
Outfall Diversion (design only) 60,000 0 0 60,000 0.00%
192 SE Yardley Retrofits 1,000,000 3,683 40,226 959,774 4.02%
Total expenditures 1,120,000 182,129 650,040 469,960 58.04%
Revenues over(under) expenditures 250,000 (182,129) (239,744) (1,429,663)
Beginning working capital 333,610 333,610
Ending working capital 583,610 93,866
Page 16
RIFinancelFinance Activity Reports1Council Monthly Reports1201412014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Budget to Actual Comparison of Revenues and Expenditures
For the Seven -Month Period Ended July 31, 2014
Budget Year
Elapsed =
2014
58.3%
2014
Budget
Actual Actual thru Budget % of
July July 31 Remaining Budget
INTERNAL SERVICE FUNDS
#501 - ER&R FUND
Revenues
Transfer -in - #001 15,400 1,283 8,983 (6,417) 58.33%
Transfer -in - #101 10,777 898 6,287 (4,490) 58.33%
Transfer -in - #101 (plow replace.) 75,000 6,250 43,750 (31,250) 58.33%
Transfer -in - #402 1,567 131 914 (653) 58.33%
Investment Interest 1,000 68 382 (618) 38.19%
Transfer -in - #101 (new pickup) 15,000 0 0 (15,000) 0.00%
Transfer -in - #402 (new pickup) 30,000 0 0 (30,000) 0.00%
Total revenues
Expenditures
Vehicle Acquisitions
Total expenditures
Revenues over (under) expenditures
Beginning working capital
Ending working capital
#502 - RISK MANAGEMENT FUND
Revenues
Investment Interest
Interfund Transfer - #001
Total revenues
148,744 8,630
60,316 (88,428) 40.55%
90,000
76,933 76,933
13,067 85.48%
90,000 76,933 76,933 13,067 85.48%
58,744 (68,303) (16,617) (101,495)
1,183,348 1,183,348
1,242,092 1,166, 731
0 0 2 2 #DIV/0!
325,000 27,083 189,583 (135,417) 58.33%
325,000 27,084 189,586 (135,414) 56.33%
Expenditures
Auto & Property Insurance 325,000 0 272,435 52,565 83.83%
Unemployment Claims 0 2,107 7,786 (7,786) #DIV/0!
Miscellaneous 0 0 0 0 #DIV/0!
Total expenditures 325,000 2,107 280,221 44,779 86.22%
Revenues over (under) expenditures 0 24,977 (90,636) (180,193)
Beginning working capital 124,171 124,171
Ending working capital 124,171 33,535
SUMMARY FOR ALL FUNDS
Total of Revenues for all Funds 67,257,980 3,294,564 27,916,172
Per revenue status report 67,257,980 3,294,564 27,916,172
Difference 0 0 0
Total of Expenditures for all Funds
Per expenditure status report
71,304,691 4,387,282 27,022,004
71,304,691 4,387,282 27,022,004
0 0 0
Page 17
P:\FinancelFinance Activity Reports\Council Monthly Reports1201412014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Investment Report
For the Seven -Month Period Ended July 31, 2014
Beginning
Deposits
Withdrawls
Interest
Ending
001 General Fund
101 Street Fund
103 Trails & Paths
105 Hotel/Motel
120 CenterPlace Operating Reserve
121 Service Level Stabilization Reserve
122 Winter Weather Reserve
123 Civic Facilities Replacement
301 Capital Projects
302 Special Capital Projects
303 Street Capital Projects Fund
309 Parks Capital Project
310 Civic Buildings Capital Projects
311 Street Capital Improvements 2011+
312 Capital Reserve Fund
402 Stormwater Management
403 Aquifer Protection Fund
501 Equipment Rental & Replacement
502 Risk Management
*Local Government Investment Pool
8/14/2015
$ 46,840,200.58 $ 3,059,208.90 $ 2,001,984.09 $ 51,901,393.57
1,987,007.29 0.00 0.00 1,987,007.29
(4,250,000.00) 0.00 0.00 (4,250,000.00)
3,864.39 0.00 0.00 3,864.39
$ 44,581,072.26 $ 3,059,208.90 $ 2,001,984.09 $ 49,642,265.25
matures: 6/28/2015
rate: 0.35
11/4/2014
0.29%
Balance
Earnings
Budget
Total
LGIP*
BB CD 2
BB CD 3
Investments
$ 46,840,200.58 $ 3,059,208.90 $ 2,001,984.09 $ 51,901,393.57
1,987,007.29 0.00 0.00 1,987,007.29
(4,250,000.00) 0.00 0.00 (4,250,000.00)
3,864.39 0.00 0.00 3,864.39
$ 44,581,072.26 $ 3,059,208.90 $ 2,001,984.09 $ 49,642,265.25
matures: 6/28/2015
rate: 0.35
11/4/2014
0.29%
Balance
Earnings
Budget
Current Period Year to date
$ 31,199,255.06
2,812,423.03
37,984.46
275,364.06
300,000.00
5,191,977.82
503,614.03
1,197,159.60
873,521.99
1,004,712.21
22,853.51
491,252.05
1,318,702.38
2,048,846.89
0.00
1,483,686.84
0.00
875,809.63
5,101.69
$ 2,452.05
218.93
2.96
21.44
0,00
404.17
39.20
93.19
68.00
78.21
1.78
38.24
102.65
159.49
0.00
115.50
0.00
68.18
0.40
$ 18,380.56
1,069.15
16.56
146.84
0.00
2,263.77
219.58
521.97
380.46
438.07
9.97
214.20
574.97
893.32
0.00
646.92
0.00
381.87
2.22
$ 65,000,00
3,000.00
0.00
300.00
0.00
7,300.00
700.00
1,700.00
1,000.00
1,000.00
0.00
500.00
1,900.00
0.00
0.00
2,500.00
0.00
1,000.00
0.00
$ 49,642,265.25 $
3,864.39 $ 26,160.43 $ 85,900.00
Page 18
P:1FinancelFinance Activity Reports\Council Monthly Reports12014\2014 07 31.xlsx
CITY OF SPOKANE VALLEY, WA
Sales Tax Receipts
For the Seven -Month Period Ended July 31, 2014
Month
Received
February
March
April
May
June
July
August
September
October
November
December
January
2013
1,876,298.24
1,279,426.01
1,295,166.24
1,531,483.94
1,486,879.22
1,568,524.87
9,037,778.52
1,612,535.63
1,646,673.39
1,650, 525.59
1,630,334.91
1,544,088.55
1, 584, 524.73
18,706,461.32
2014
1,891,031.43
1,324,975.84
1,357,736.39
1,636,894.44
1,579,545.34
1,653,343.86
8/14/2015
Difference
14,733.19
45,549.83
62,570.15
105,410.50
92,666.12
84,818.99
9,443,527,30 405,748.78
9,443,527.30
0.79%
3.56%
4.83%
6.88%
6.23%
5.41%
4.49%
Sales tax receipts reported here reflect remittances for general sales tax, criminal justice
sales tax and public safety tax.
The sales tax rate for retail sales transacted within the boundaries of the City of Spokane
Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the
vendor to the Washington State Department of Revenue who then remits the taxes back to
the various agencies that have imposed the tax. The allocation of the total 8.7% tax rate to
the agencies is as follows:
- State of Washington 6.50%
- City of Spokane Valley 0.85%
Spokane County 0.15%
- Crminial Justice 0.10%
- Spokane Public Facilities District 0.10% *
- Public Safety 0.10% * 2.20% local tax
- Juvenile Jail 0.10% *
- Mental Health 0.10%
- Law Enforcement Communications 0.10% *
- Spokane Transit Authority 0.60% *
8.70%
* Indicates voter approved sales taxes
In addition to the .85% reported above that the City receives, we also receive a portion of
the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is
computed as follows:
Criminal Justice: The tax is assessed county -wide and of the total collected, the
State distributes 10% of the receipts to Spokane County, with the remainder
aiiocated on a per capita basis to the County and the cities within the County.
Public Safety: The tax is assessed county -wide and of the total collected, the
State distributes 60% of the receipts to Spokane County, with the remainder
allocated on a per capita basis to the cities within the County.
Page 19
CITY OF SPOKANE VALLEY, WA
Sales Tax Collections - June
For the years 2005 through 2014
H:1Tax RevenuelSales Tax12014\sales tax collections 2014.xlsx
2005 ] 2006 1 2007
2008
2009 1 2010 1 2011 1 2012 1 2013 1 2014
January 1,367,929
February 917,747
March 1,015,573
April 1,322,070
May 1,159,647
June 1,212,663
1,572,609
1,068,743
1,072,330
1,371,030
1,392,111
1,362,737
1,759,531
1,155,947
1,196,575
1,479,603
1,353, 013
1,428,868
1,729,680
1,129,765
1,219,611
1,423,459
1,243,259
1,386,908
1,484,350
1,098,575
1,068,811
1,134,552
1,098, 054
1,151,772
1,491,059
963,749
1,018,468
1,184,137
1,102,523
1,123,907
1,460,548
990,157
1,015,762
1,284,180
1,187,737
1,248,218
1,589,887
1,009,389
1,067,733
1,277,621
1,174,962
1,290,976
1,671,269
1,133,347
1,148,486
1,358,834
1,320,449
1,389, 802
8/5/2014
2014 to 2013
Difference
°fo
1,677,887 6,618 0.40%
1,170,640 37,293 3.29%
1,201,991 53,505 4.66%
1,448,539 89,705 6.60%
1,400,956 80,507 6.10%
1,462,558 72,756 5.23%
Collected to date 6,995,629 7,839,560 8,373,537 8,132,682 7,036,114 6,883,843 7,186,602 7,410,568 8,022,187 8,362,571 340,384 4.24%
July 1,377,753 1,555,124 1,579,586 1,519,846 1,309,401 1,260,873 1,332,834 1,302,706 1,424,243 0
August 1,395,952 1,405,983 1,516,324 1,377,943 1,212,531 1,211,450 1,279,500 1,299,678 1,465,563 0
September 1,372,081 1,487,155 1,546,705 1,364,963 1,227,813 1,191,558 1,294,403 1,383,123 1,466,148 0
October 1,520,176 1,526,910 1,601,038 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 1,439,321 0
November 1,095,566 1,369,940 1,443,843 1,292,327 1,155,647 1,139,058 1,217,933 1,349,580 1,362,021 0
December 1,286,191 1,366,281 1,376,434 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 0
Total Collections 15,043,348 16,550,953 17,437,467 16,161,028 14,248,244 14,097,299 14,850,409 15,427,377 16,587,617 8,362,571
Budget Estimate 12,280,000 16,002,000 17,466,800 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,390,000
Actual over (under) budg 2,763,348 548,953 (29,333) (954,772) (3,611,756) (312,701) 640,409 1,217,377 1,337,617 (8,027,429)
Total actual collections
as a % of total budget 122.50% 103.43% 99.83% 94.42% 79.78% 97.83% 104.51% 108.57% 108.77% n/a
% change in annual
total collected 10.93% 10.02% 5.36% (7.32%) (11.84%) (1.06% 5.34% 3.89% 7.52% n/a
% of budget collected
through June
56.97% 48.99% 47.94% 47.52% 39.40% 47.77% 50.57% 52.15% 52.60% 51.02%
% of actual total collected
through June
46.50% 47.37% 48.02% 50.32% 49.38% 48.83% 48.39% 48.04% 48.36% n/a
Chart Reflecting History of Collections through the Month of June
Page 20
9,000,000
8,000,000
-
7,000,000
`"
June
6,000.000
5,000,000
.111
E May
4,000,000
3,000,000■February
1,000,000
ii April
_
II March
IM
1M----IIJanuary
1,000,000
MI
�����
ME
M
MI
=
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
Page 20
CITY OF SPOKANE VALLEY, WA
HotellMotel Tax Receipts through - June
Actual for the years 2005 through 2014
H:1Tax RevenuelLodging Tax\20141105 hotel motel tax 2014.xlsx
2005 [ 2006 2007 1 2008 1 2009 1 2010 1
2011 1 2012 1 2013 1 2014
January 20,691.03
February 19,976.81
March 22,828.15
April 29,748.41
May 29,017.66
June 35,330.35
20,653.49
20,946.09
24,308.48
34,371.82
32,522.06
34,256.71
25,137.92
25,310.66
29,190.35
37,950.53
31,371.01
36,267.07
28,946.96
24,623.06
27,509.99
40 406.02
36,828.53
46,659.88
23,280.21
23,283.95
25,272.02
36,253.63
32,588.80
40,414.59
22, 706.96
23,416.94
24,232.35
39,463.49
34, 683.32
39, 935.36
22,212.21
22,792.14
24,611.28
38,23049
33,790.69
41,40341
21,442.32
21,548.82
25,654.64
52,130.37
37,478.44
43,970.70
24,184.84
25,974.98
27,738.65
40,979.25
40,560.41
47,850.15
25,425.40
26,013.62
29,383.93
48,245.81
41,122.66
52,617.63
8/5/2014
2014 to 2013
Difference
1,241 5.13%
39 0.15%
1,645 5.93%
7,267 17.73%
562 1.39%
4,767 9.96%
Total Collections 157,592.41 167,058.65 185,227.54 204,974.44 181,093.20 184,438.42 183,040.22 202,225.29 207,288.28 222,809.05 15,521 7.49%
July 43,841.82 49,744.62 56,281.99 50,421.37 43,950.26 47,385.18 49,311.97 52,818.60 56,157.26 0.00
August 46,852.10 45,916.16 51,120.70 50,818.35 50,146.56 54,922.99 57,451.68 57,229.23 63,816.45 0.00
September 46,746.18 50,126.53 57,260.34 60,711.89 50,817.62 59,418.96 58,908.16 64,298.70 70,794.09 0.00
October 34,966.85 38,674.17 43,969.74 38,290.46 36,784.36 41,272.35 39,028.08 43,698.90 43,835.57 0.00
November 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 37,339.36 39,301.22 42,542.13 0.00
December 31,740,18 29,147.15 31,377.41 26,290.11 27,131.43 26,776.84 32,523.19 30,432.13 34,238.37 0.00
Total Collections 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 457,602.66 490,004.07 518,672.15 222,809.05
Budget Estimate 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.00 430,000.00 490,000.00 490,000.00
Actual over (under) budg (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (22,397.34) 60,004.07 28,672.15 (267,190.95)
Total actual collections
as a % of total budget 88.78% 119.17% 115.39% 116,77% 82.81% 118.04% 95.33% 113.95% 105.85% n/a
% change in annual
total collected 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% n/a
% of budget collected
through June 36.08% 47.73% 46.31% 51.24% 35.37% 48.54% 38.13% 47.03% 42.30% 45.47%
% of actual total collected
through June
40.63% 40.05% 40.13% 43.88% 42.71% 41.12% 40.00% 41.27% 39.97% n/a
Chart Reflecting History of Collections through the Month of
June
250,000.00
200,000.00
150,000.00 -
100,000.00 -
50,000.00 -
0.00
2005
2006
2007 2008
2009
2010
2011 2012
2013
2014
In June
ms May
d April
March
• February
2 January
Page 21
CITY OF SPOKANE VALLEY, WA
1st and 2nd 114% REST Collections through June
Actual for the years 2005 through 2014
H:1Tax Revenue\REET120141301 and 302 REET for 2014.xlsx
2005
2006
2007
{ 2008 1
2009
2010
2011
2012 1 2013
2014
January 147,819.56
February 128,082.35
March 198,013.09
April 192,012.44
May 240,765.59
June 284,268.67
243,894.16
172,154.72
182,065.71
173,796.61
306,871.66
226,526.64
228,896.76
129,919.79
263,834.60
211,787.08
222,677.17
257,477.05
145,963.47
159,503.34
133,513.35
128,366.69
158,506.43
178,202.98
55,281.25
45,180.53
73,306.86
81,155.83
77,463.58
105,020.98
59,887.08
64,121.61
86,204.41
99,507.19
109,624.89
105,680.28
64,128.13
36,443.36
95,879.78
79,681.38
124,691.60
81,579.34
46,358.75
56,114.56
71,729.67
86,537.14
111,627,22
124,976.28
56,898.40
155,226.07
72,171.53
90,376.91
116,164.91
139,112.11
61,191.55
67,048.50
81,723.70
105,448.15
198,869.74
106,675.77
Collected to date 1,190,961.70 1,305,309.50 1,314,592.45 904,056.76 437,409.03 525,025.46 482,403.59 497.343,62 629,949.93 620,957.41
July 209,350.53 2,104.30 323,945.47 217,942.98 122,530.36 84,834.48 79,629.06 101,048.69 128,921.02 0.00
August 280,881.50 451,700.06 208,039.87 133,905.93 115,829.68 72,630.27 129,472.44 106,517.19 117,149.90 0,00
September 214,738.94 188,066.23 165,287.21 131,240.36 93,862.17 75,812.10 68,019.83 63,516.73 174,070.25 0.00
October 244,590.31 211,091,20 206,442.92 355,655.60 113,960.52 93,256.02 61,396.23 238,094.79 117,805.76 0.00
November 190,964.73 141,729.09 191,805.53 147,875.00 133,264.84 72,021.24 74,752.72 104,885.99 78,324.02 0.00
December 159,381.40 161,285.23 179,567.77 96,086-00 71,365.60 38,724.50 65,077.29 74,299.65 75,429.19 0.00
Total distributed by Spokane County 2,490,869.11 2,461.285.61 2,589,681.22 1,986,762.13 1,088,222.20 962,304.07 960,751.16 1,185.706.66 1,321,650.07 620,957.41
Budget estimate 4,006,361.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 760,000.00 800,000.00 950,000.00 1,000,000.00 1,200.000.00
Actual over (under) budget (1,515,491.89) 461,285.61 589,681.22 (13,237.87) (911,777.80) 202,304.07 160,751.16 235.706.66 321.650.07 (579,042.59)
Total actual collections
as a % of total budget 62.17% 123.06% 129.48% 99.34% 54.41% 126.62% 120.09% 124.81% 132.17% nla
% change in annual
total collected
% of budget collected
through June
% of actual total collected
through June
23.92% (1.19%) 5-22% (23.28%) (45.23%) (11.57%) (0.16%) 23.41% 11.47% n/a
29.73% 65.27% 65.73% 45.20% 21.87% 69.08% 60.30% 52.35% 62.99% 51.75°/°
47.81% 53.03% 50.76% 45.50% 40.19% 54.56% 50.21% 41.94% 47.664 n/a
Chart Reflecting History of Collections through the Month of June
8/512014
2014 to 2013
Difference
$ °/a
4,293
(88,178)
9,552
15,071
82,705
(32,436)
7.55%
(56.81%)
13.24%
16.68°!
71.20%
(23.32%)
(8,993) (1.43%)
age
1,400,000.00
1,200,000.00
1,000,000.00
June
-May
500,000.00
e April
600,000.00
400,000.00
200,000.00
_
6---.-
T March
® February
.
January
0.00
r
J
,
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
age
H:\Bonds\debt capacity.xlsx
CITY OF SPOKANE VALLEY, WA
Debt Capacity
8/17/2014
2013 Assessed Value for 2014 Property Taxes
Voted (UTGO)
Nonvoted (LTGO)
Voted park
Voted utility
1.00% of assessed value
1.50% of assessed value
2.50% of assessed value
2.50% of assessed value
7,168,991,028
Maximum
Debt
Capacity
Outstanding
as of
12/31/2013
Remaining
Debt
Capacity
Utilized
71,689,910
107, 534,865
179,224,776
179,224,776
537,674,327
0
7,035,000
0
0
7,035,000
71,689,910
100,499,865
179,224,776
179,224,776
530,639, 327
0.00%
6.54%
0.00%
0.00%
1.31%
Bonds
Remaining
2014 LTGO Bonds
Period
Ending
CenterPlace
Road &
Street
Improvements
Total
12/1/2014
12/1/2015
12/1/2016
12/1/2017
12/1/2018
12/1/2019
12/1/2020
12/1/2021
12/1/2022
12/1/2023
12/1/2024
12/1/2025
12/1/2026
12/1/2027
12/1/2028
12/1/2029
12/1/2030
12/1/2031
12/1/2032
12/1/2033
225,000
175,000
185,000
190,000
230,000
255,000
290,000
320,000
350,000
390,000
430,000
465,000
505,000
395,000
300,000
245,000
225,000
180,000
130,000
165,000
135,00
125,00
130,000
130,000
135,000
140,000
140,000
145,000
150,000
155,000
0
0
0
0
0
0
0
0
0
0
360,000
300,000
315,000
320,000
365,000
395,000
430,000
465,000
500,000
545,000
430,000
1 465,000
505,000
395,000
300,000
245,000
225,000
180,000
130,000
165,000
5,650,000
1,385,000
7,035,000
Page 23
Rick J ;inLcuyen
Chief of Police
Spokane Valley Police Department
Services provided in partnership with
the Spokane County Sheriff's Office and the Community,
Dedicated to Your Safety.
Oxxie Atncxovich
ShcrilT
TO: Mike Jackson, City Manager
FROM: Rick VanLeuven, Chief of Police
DATE: August 18, 2014
RE: Monthly Report July 2014
July 2014: July 2013:
CAD incidents: 5,943 CAD incidents: 5,585
Reports taken: 1,899 Reports taken: 1,831
Traffic stops: 1,259 Traffic stops: 1,315
Traffic reports: 279 Traffic reports: 287
CAD incidents indicate calls for service as well as self -initiated officer contacts. Ilot spot maps are
attached showing July residential burglaries, traffic collisions, vehicle prowlings, and stolen
vehicles. Also attached are trend -line graphs for 2009, 2010, 2011, 2012 and 2013: Citations,
Spokane Valley Dispatched Calls, Self -Initiated Calls, Collisions, Persons Crimes, Property Crimes,
and Sex Crimes.
Also included is the July Crimes by Cities stats report. This report reflects incidents that occurred in
a specific city to which a deputy from Spokane County took the courtesy report. For example, an
individual niay have had his car stolen in Airway l leights, and he waited until he returned home in
the Newman Lake arca to make a report.
In 2011, we switched from [JCR to NIBRS classification. As a result, certain crimes were broken
down to their violation parts for NIBRS and each part is now counted. Consequently, comparing
certain crimes before 2011 to crimes during or after 2011 is not possible using the graphs. The
crimes that are impacted by the NIBRS classification changes and should not be compared to prior
graphs include: Adult Rape, Assault, Forgery and Theft.
Page 1
ADMINISTRATIVE:
Chief VanLeuven, Lt. Lyons and members of the Spokane Valley Investigative Unit attended the
Quarterly leadership Training at the Sheriffs Training Center in early July.
Chief VanLeuven attended a Spokane Seismic Update meeting at the Fire Training Center in mid-
July. The U.S. Geological Survey is planning on acquiring high-resolution LiDAR data over the
Spokane area as part of its ongoing earthquake hazard assessment. Attendees were invited to discuss
this survey where USGS outlined its current needs to satisfy earthquake research and discussed ways
to design the survey to accommodate agencies that can benefit from this data.
In mid-July, Chief VanLeuven attended the Washington State human Rights Commission Meeting
to discuss civil rights and education. This meeting was held at the Gonzaga Law School and
featured the premiere of the Commission's education program, guest presenters and public comment.
SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE):
The month of July brought in 22 new volunteers at our Basic Training. We have four to five of these
trainings annually. SCOPE volunteers participated in the following events during the month of July:
• Valleyfest Meetings
• S.C.O.P.E. Basic Training
• All S.C.O.P.E. Picnic
The Villages Apartments- Bicycle Safety Presentation to kids
Valleyfest Bicycle Ride- Traffic Control
• Safe Kids Meeting
• Good Will Good Gu ides Mentoring Program
Fall Free Spokane Coalition Meeting
• GSSAC Coalition Meeting, and
• Operation Family IL)
July 2014 Volunteers !lours per Station
Location
#t Volunteers
Admin Hours
L.E. Hours
Total Hours
Central Valley
8
337.5
0
337.5
Fdgecliff
25
637.0
36.0
673.0
Trentwood
6
199.0
60.5
259.5
University
23
674.5
433.0
1107.5
TOTALS
62
1,848
529.5
2,377.5
Volunteer Value ($21.62 per hour) $51,401.55 for July 2014
Page 2
Spokane Valley Graffiti Report
2012
20I3
2014
Jan.
0
2
3
Feb.
0
7
16
March
2
13
11
April
14
9
30
May
16
4
4
June
15
9
13
July
41
7
12
Aug.
57
22
Sept.
26
4
Oct.
30
7
Nov.
19
7
Dec.
37
1
Total
257
92
64
S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 173 on -scene hours (including
travel titne) in July, responding to crime scenes, motor vehicle accidents and providing traffic
control. Of those hours, 11 hours were for incidents in Spokane Valley. The total number of hours
for Special Events in Spokane Valley in July totaled 18 for the Valleyfest Bicycle Racc. Total July
volunteer hours contributed by S1RT, including training, stand-by, response and special events is
531; year-to-date total is 3,702 hours. It was an extremely busy month given the fire and weather
incidents that occurred in Spokane County. Note that we have received 10 new member
applications. We started their training on the evening of August 12th with a review of our
procedures, radio and pager techniques, SIRT Website review, forms and documentation. After that,
it's "On-thc-Job" training wherein they will participate in call -outs and special events until they are
deemed ready for certification and full duty.
Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in Spokane Valley in June
totaled 23 and in July 23 with 5 vehicles in June and 7 in July, respectively, eventually cited and
towed. Seventy-three hulks were processed in June and 12 hulks processed in July. During the
month of July, a total of 73 vehicles were processed; the total for 2014 to date is 511.
Page 3
SCOPE LATENT PRINT STATS
January - July 2014
SCOPE DISABLED PARKING ACTIVITY REPORT
TRAINING HOURS
SCSO
SVPD
TOTAL
January
0
25
35
60
February
0
28
55
83
March
0
43
59
102
April
4.5
41
32
73
May
0
31
29
60
June
0
18
32
50
July
0
17
30
47
YTD - TOTAL
4.5
198
273
469
SCOPE DISABLED PARKING ACTIVITY REPORT
City of Spokane Valley
# of
Vol.
# of
Vol.
8 oi'Firs
# of Disabled
Infractions
Issued
# of
Warnings
Issued
Il of Non -
Disabled
Infractions Issued
January
4
40
4
0
0
February
6
78
25
0
0
March
3
57
11
0
0
April
3
52
2
0
0
May
2
52
9
0
0
June
1
18
9
0
0
July
2
62
5
0
0
YTD Total
21
359
65
0
0
Spokane County
# of
Vol.
# of IIrs
# of Disabled
Infractions
Issued
# of
Warnings
Issued
# of Non -
Disabled
Infractions Issued
January
2
11
2
0
0
February
8
10
4
0
0
March
2
23.5
0
0
0
April
4
26.5
0
0
0
May
2
30.5
0
0
0
June
2
9
0
0
0
July
0
0
0
0
0
YTD Total
20
110.5
6
0
0
Page 4
OPERATIONS:
Search Warrant Yields Multiple Stolen Items — In early July, the Spokane County SWAT Team
served a search warrant for Sheriff's Office Investigative Task Force detectives near the 4300 block
of N. Sommer Ct. A 31 -year-old male was arrested at the residence for Residential Burglary, 2"d
Degree Theft, two counts of Theft of a Firearm, two counts of Unlawful Possession of a Firearm,
Trafficking in Stolen Property, and two felony warrants. Detectives recovered 10 firearms inside the
male's vehicle, four of which were confirmed to have been stolen in two separate burglaries. The
others are believed to have been stolen as well. Detectives also recovered a large amount of
ammunition, methamphetamine, OxyContin and numerous other items believed to be stolen. This is
an on-going investigation and detectives fully expect to link the suspect male to additional crimes.
Two 13 -year-old Boys Arrested For Crime Spree — In early July, at approximately 9:00 p.m.,
Spokane Valley Sheriff's Deputy Brad Humphrey responded to the 2400 block of N. Wilbur Road
on a missing child call. The complainant said her 13 -year-old son and his 13 -year-old friend had
been missing since 3:00 p.m. that afternoon. While speaking with the complainant, a Chevrolet
Malibu with front-end damage drove into the parking lot dragging a plastic bumper cover under the
vehicle. Deputy Humphrey saw inside the vehicle the complainant's son and friend, as he recognized
then from previous contacts. The juvenile males told Deputy Humphrey they broke into thc fenced
area of Spalding's import area earlier in the day. They said they found the keys inside the Malibu
and drove it through a gate on the east end of the property. Both said they had each driven the
vehicle during their joy ride. Deputy Humphrey spoke with the owner of Spalding's who estimated
the damage of the gate near $3000. Both juvenile males said they had no idea why they stole the
vehicle. Both males were booked into Juvenile for the felony charges of 2"d Degree Burglary, Theft
of a Motor Vehicle, and 2" Degree Malicious Mischief.
Similar Diversionary incidents — In early July, at 2:20 p.m., an 84 -year-old male called Crime
Check to report two suspicious malts who had been at his residence. The complainant reported that
he was collecting cans near his house, located near the 2500 Klock of N. Dick Road, when two malts
approached him. 1'he male was not sure of their race, but believed they were either African
American or Hispanic. The suspects told the complainant they knew where he could get more cans
and asked where he lived. The complainant allowed them to follow him home. When they arrived
at the complainant's house, the older male asked to use the bathroom. He said thc older male was
hetween 50-59 years old, 6' tall and approximately 170 pounds. The complainant allowed him to
use the restroom. The younger male, who the complainant said was 30-39 years old, black hair,
about 5'10" and 170 pounds, asked the complainant how he crushed the cans. The complainant took
the younger suspect out to his shop to show him how he crushed the cans. As they were walking
back inside, the younger suspect said the complainant was walking too fast and asked him to slow
down. When they walked inside, the older suspect came walking up from downstairs holding an
envelope that contained stamps. He left the envelope and there was nothing else found missing from
the house.
The following day at approximately the same time, Spokane Valley Sheriff's Deputy Jesse Depricst
responded to the 11900 block of East Portland on a burglary call. The 67 -year-old female victim
told Deputy Depriest that on the previous day, at about 10:30 a.m., a well-dressed man in a newer,
white SUV asked her if he could park across thc street because he was starting a job. She told him
that was tine. The suspect then asked the victim for a phone book. The victim went to her bedroom
Page 5
to get a phone book and when she returned, the suspect was sitting on her couch and there was an
additional suspect inside her house as well. The victim described the well-dressed suspect as a dark-
skinned male, 5'10", 155 pounds, dark hair, wearing a Mariners blue t -shirt and khaki shorts. She
described the second suspect as dark-skinned, 6'4", 200 pounds, wearing a button -up, light blue shirt
and pants. Thc suspects asked the victim what types of medications she took, then told her that her
gutters needed to be cleaned. The second suspect who had arrived told the victim he needed to use
the bathroom and as he walked down the hall, the first suspect walked to the kitchen and said he
needed some water. The victim realized this was a diversionary tactic and asked them both to leave.
Aftcr the suspects left, the victim noticed a drawer in her bedroom had been opened. She was not
able to find anything missing. The victim also called the business across the street and they had no
idea who the two men were.
Anyone who may have seen any of these individuals is asked to call Crime Check at 509-456-2233.
This is also a good reminder to citizens to keep their screen door locked and to never allow strangers
into their residence.
SWAT & Negotiators Successfully End Standoff with Wanted Felon - Spokane Valley Sheriff's
deputies along with Spokane County Sheriff's Office SWAT Team members and Hostage
Negotiators successfully ended a three-hour standoff with a wanted, convicted felon in the 7400
block of Last 3`d Avenue in Spokane Valley. The suspect, 35 -year-old Keiley E. Herrin, was
believed to be armed and had previously fired a pistol into the ground next to two victims during an
argument on July 8th. At approximately 08:45 a.m., Spokane Valley Sheriffs Deputy Tom Walker
arrived in the 7400 block of East 31d Avenue to attempt to locate Herrin. Deputy Walker gained
information leading him to believe Herrin was, in fact, inside the garage where he lives, but Herrin
would not respond or exit the building. Knowing Ilerrin may still be in possession of the firearm
used on July 8'h and may have had access to additional firearms, several other deputies along with
the SWAT Team and Negotiators were called to the scene to assist. After continued PA
announcements and several unsuccessful attempts, negotiators finally made contact with Herrin. At
approximately 11:45 a.m., with the garage surroundcd and the SWAT Team in place, this very
dangerous situation ended successfully when Herrin agreed to exit the garage, unarmed, and he was
taken into custody. Detectives were at the scene searching the building atter obtaining a search
warrant. Herrin was transported and booked into the Spokane County Jail for two Felony charges of
Assault 2"d and a charge of Unlawful Possession of a Firearm. Due to the professionalism, training
and tactics of our deputies, SWAT Team and negotiators, thankfully, no one was injured during this
incident and the suspect was successfully taken into custody.
Spokane Valley Detectives Serve Search Warrant — Ir► mid-July, Spokane Valley Investigative
Unit (SVIU) Detectives served a search warrant in the 100 block of North Bannen. This warrant was
the result of an investigation into several burglaries, forgeries, thefts and the trafficking of stolen
property. Thc warrant was served without incident and several pieces of evidence were recovered at
the scene. Detectives located a 34 -year-old male suspect at the residence and he was taken into
custody. The male suspect was transported and booked into the Spokane County Jail for felony
charges of Residential Burglary, three counts of Trafficking in Stolen Property and Theft 2nd
Degree. The investigation is on-going and detectives believe additional charges may be added,
including charges on the female resident.
Page 6
Estimated $100,000 In Damage to Commercial Building — In mid-July, Spokane Valley Sheriff's
Deputy Chan Erdman responded to the old Chung Ilua Garden, located at 18203 E. Sprague, on a
commercial burglary call. The new owner of the building said the last time he was there was
approximately two weeks prior and the building was in the shape he had purchased it. Since that
time, it was obvious someone had been not only living inside the building, but they had also stolen
nearly all the copper plumbing, wiring and all the stainless steel appliances. The new owner
estimated the damage and loss to the building near $100,000. There are no suspects at this time.
Crime Stoppers is offering a cash reward for anyone providing information leading to an arrest in
this incident. Persons with information should call the Crime Stoppers Tip Line at 1 -800.222 -TIPS,
or should forward the tip via the Internet website www.crimestoppersinlandnorthwest.org. Tipsters
do not have to give their name to collect the cash reward. Crime Stoppers of the Inland Northwest is
a civilian organization that promotes public safety by paying cash rewards for information that
solves crimes. It is not affiliated with law enforcement.
Plantes Ferry Directed Patrol — Detectives worked a directed patrol in the Plantes Ferry Complex
in mid-July, placing hundreds of Crime Prevention brochures entitled "Bulletproof Ideas to
Burglarproof Your Car." Detectives observed that several persons left their ear windows down with
valuables in open view/accessible; for example, purses, cell phones, a Macbook, and a check
book/box of checks were just a few of the items noticed by investigators in the unsecured/secure
vehicles. Due to the high summer temperatures and sporting events in the area along with
recreational water sports, there were numerous vehicles that were available to thieves working the
area. This is another good reminder to secure your valuables out of sight in your vehicle before
leaving it unattended.
Deputy Saves Newborns Life — In mid-July, at 1:38 a.m., Spokane Valley Sheriffs Deputy Randy
Watts heard a medics/ambulance call for service near the 1200 block of South Fox Road. In the
broadcast, information was relayed that a female had delivered a baby and that the baby was not
breathing. Deputy Watts was near the call, has basic medical training, and responded to the
residence. lie arrived on scene and the father was waiting on the front lawn. The father led Deputy
Watts to the upstairs bathroom where he contacted the mother and midwife crouched over the baby
on the floor. Deputy Watts saw the baby was purple, not breathing and had no detectable pulse.
Deputy Watts had the mother and midwife move aside and he began rescue breathing and chest
compressions. After the first cycle of CPR, Deputy Watts could see the baby was attempting to
breath, but assumed the newborn's airway was still blocked with mucus. Deputy Watts placed the
newborn on his forearm and began back strikes until the baby discharged a large amount of fluid
from her nose and mouth. Once the fluid was discharged, Deputy Watts' rescue breaths became
much more effective and the color began to return to the newborn's skin. During Deputy Watts'
third cycle of CPR, Spokane Valley Fire Department personnel arrived on scene. A Spokane Valley
Fire Captain had Deputy Watts continue CPR while Fire personnel and the midwife cut the umbilical
cord and administered oxygen. Once the cord was cut, Deputy Watts carried the newborn to the
ambulance and continued chest compressions while en route to the hospital. About half way to the
hospital, the baby was able to maintain her heart rale and attempted to breathe on her own several
times. At that point, Deputy Watts stopped compressions and assisted paramedics with warming the
baby. Once at the hospital, the newborn regained all of her color, had a very strong pulse rate and
was recovering well. Prior to Deputy Watts leaving the hospital, the newborn was off the ventilator
and stable.
Page 7
Teen Boys Find Intoxicated Man On Couch — In mid-July, at 5:00 p.m., Spokane Valley Sheriff's
Deputies Kiehn, Dodge, Walker and Nelson responded to a trespass call near the area of 13400 E.
12th. The 15 -year-old complainant reported a reale had broken into his house and was sitting on his
couch drinking alcohol. The complainant reported he and his 15 -year-old friend armed themselves
with a knife and locked themselves in the basement. Deputies arrived on scene and contacted the
44 -year-old male suspect sitting in the living room watching television. There was also a large
bottle of whiskcy on the table next to him. After the male was detained, deputies asked him if he
knew where he was. The male suspect said he was at 1802 W. Gardner and said he had ridden his
bicycle to the residence. Deputy Kiehn asked the male suspect how he got inside the house and with
a confused look the male suspect said, "Maybe I shimmied through that window." The window was
several feet above the ground and sealed with duct tape. Deputy Kiehn asked the male suspect who
he was there to sec and he said "Jeanie." There was obviously no "Jeanie" at the residence. Deputy
Kiehn spoke with the complainant's 15 -year-old friend who said he had walked inside to see what
time it was when he round the male suspect sitting on the couch drinking. He told his friend that the
male suspect was inside his house and they both asked the male to leave multiple times to which the
male suspect refused. The complainant was not able to find anything missing from the house and
assumed the male suspect came in through the unlocked front door. The male was booked into jail
for 1" Degree Criminal Trespass.
18 -year-old Arrested Coming From New "Club" - On a Saturday night in mid-July, Spokane
Valley Sheriff's Deputy Todd Miller was traveling cast on Broadway near Evergreen when a told
Chevrolet Prizm passed him westbound speeding in the 35 mph zone. Deputy Miller stopped the
vehicle and contacted the driver, identified as an 18 -year-old male. Deputy Miller stated in his
report when the male rolled down the driver's side window, he could smell a strong odor of
marijuana emanating from inside the vehicle. There were also two 17 -year-old passengers inside the
vehicle. Deputy Miller asked the male suspect if he had been smoking marijuana and he said he had
not. He said he had been at "The Lounge," a new private night club located at Sprague and I3owdish,
and that people all around him were smoking marijuana. The male suspect said that he may have
received a "contact high" from people smoking inside. The two 17 -year-old passengers told another
deputy they had also been at the club and did not get carded. The club is designated for patrons who
are age 21 and over. After Deputy Miller ran thc male suspect through a series of field sobriety tests,
he determined he was impaired. Deputy Miller obtained a search warrant and a blood draw was
completed by an AMR paramedic. The male suspect was hooked into jail for DUI and an unrelated
felony warrant.
Two First Degree Manslaughter Convictions — In late July, 40 -year-old Shane Smith was
sentenced to 171 months in prison for lst Degree Manslaughter. This conviction was the result of
Smith killing 44 -year-old Warren Flynn near 3rd and Lake on May 13th, 2012. On July 23rd, 2014,
41 -year-old Michael Bullock was sentenced to eight years in prison for 1st Degree
Manslaughter. This conviction was the result of Bullock killing 46 -year-old Donald Kuest on
November 22nd, 2013. Kuest was found floating in thc Spokane River near 5800 E. Upriver
Drive. This investigation is on-going and additional arrests are expected.
Crime Prevention Tip from SVIU - Recently, investigators of the Spokane Valley Sheriff's
Investigative Unit (SVIU) have noticed an increase in property thefts at residences where the
Page 8
homeowner has left their garage door open. Leaving your garage door open and your valuables
unattended, even during the daytime when you may be working in the backyard, can give an
opportunistic criminal a few minutes to steal your property. Spokane Valley investigators, as well as
the Spokanc County Sheriff's Office, would like to remind everyone to close their garage doors and
secure your property. Criminals are out looking for "easy targets." This also includes leaving
valuables in your vehicle where a criminal can easily and quickly enter your vehicle leaving you a
victim of their greed. Investigators and Patrol Units will be out patrolling the residential areas
looking for open garage doors and other "easy targets." If they find an open garage door, they will
attempt to contact the homeowner, even if it's late at night. As neighbors, please watch out for one
another; report suspicious activity or take a minute to talk to your neighbors if you see their garage
doors open in the evening. Working together with our citizens, we can make it harder for these
criminals to victimize our community.
Air 1 Receives Award and Accreditation — At the end of July, the Spokane County Sheriffs
Office Regional Air Support Unit (SRASU) became one of six air support units in the entire country
to become fully accredited through the Public Safety Aviation Accreditation Committee / Airborne
Law Enforcement Association (ALEA). The ALEA accreditation process was a long and work -
intensive process for all the members of the unit. SRASU Director Sergeant Dave Ellis stated, "1 am
extremely proud of our accomplishment, and the emphasis our unit puts on safety during each and
every mission." While attending the Airborne Law Enforcement Association Conference in Phoenix
AZ, the Air Support Unit also received the Five -Year Night Vision Service Award. This award is
received by law enforcement agencies who embrace the use of night vision goggles (NVG) and have
successfully used them in life-saving situations. After receiving the award, Sergeant Dave Ellis said,
"The MC of night vision goggles has been critically important to the Spokane County Sheriffs Office
Air Support Unit. They have increased flight safety for our helicopter crews, and increased our
effectiveness during search and rescue missions, directly leading to numerous successful rescues and
lives saved." It is extremely important to note that all the SRASU's pilots for Air 1 are volunteers
and give their time to make sure Air 1 can safely respond to the needs of our community and
region. Congratulations to all of the members of the Air Support Unit and to all of our partnering
agencies who work with us to ensure this extremely valuable asset is available to our community and
region.
etude's - to Deputy Todd Miller who was chosen by the Washington State Patrol, due to his DUI
enforcement efforts, to represent the State of Washington at their National Conference in Phoenix at
the end of July. Deputy Miller is one of the Sheriff's Office's Drug Recognition Experts and is
assigned to the Spokane Valley Police Department.
*******************
Page 9
2014 JULY CRIME REPORT
To date:
Yearly totals:
Jul -14
Jul -13
2014
2013
2,013
2,012
2011
2010
2009
' 2008
BURGLARY
111
81
683
604
1101
1062
1027
936
725
753
FORGERY
67
65
403
522
850
826
593
341
297
354
MALICIOUS MISCHIEF
146
153T
934
938
1628
1770
1566
1183
1245
893
NON -CRIMINAL
16
4
90
61
106
108
160
917
892
944
PROPERTY OTHER
139
126
831
858
1469
1236
1126
837
933
828
RECOVERED VEHICLES
34
41
285
330
541
446
416
365
187
319
STOLEN VEHICLES
35
52
340
363
602
586
566
496
298
496
THEFT
286
270
1731
1721
3040
2636
2512
2365
2162
1,846
VEHICLE OTHER
23
35
153
174
268
287
195
3
5
7
VEHICLE PROWLING
83
94
693
658
1206
1165
1491
1395
920
1069
TOTAL PROPERTY CRIMES
940
921
6,143
6,229
10,811
10,328
9,615
8,852
7,668
7,513
ASSAULT
109
94
601
557
950
936
963
895
927
869
DOA/SUIC1DE
15
15
138
139
225
256
213,
188
210
269
DOMESTIC VIOLENCE
45
77
243
381
538
600
714
1297
1226
1063
HOMICIDE
0
0
2
0
2
2
3
1
3
3
KIDNAP
5
3
24
12
24
17
15
16
21
16
MENTAL
21
25
170
166
268
270
253
289
310
360
MP
14
12
75
95
156
154
125
128
115
95
PERSONS OTHER
303
259
1996
1917
3124
3112
2484
1692
1621
1,354
ROBBERY
8
6
52
62
96
79
98
68
75
71
TELEPHONE HARASSMENT
12
12
84
96
148
212
162
153
159
95
TOTAL MAJOR CRIMES
532
503
3222
3425
5531
5638
4997
4727
4,667
4,195
ADULT RAPE
2
10
39
45
38
89
67
44
35
44
CHILD ABUSE
3
1
28
15
26
27
89
115
159
148
CUSTODIAL INTERFERENCE
18
24
144
1241
236
190
184
206
157
86
SEX REGISTRATION
0
0
0
0
4
8
2
1
2
3
INDECENT LIBERTIES
0
2
16
12
20
27
17
8
10
11
RAPE/CHILD
0
0
4
7
13
13
23
28
35
39
RUNAWAY
42
28
233
252
397
530
510
490
440
369
SEX OTHER
4
0
39
26
46
38
56
215
211
179
STALKING
2
1
9
16
21
24
19
18
15
21
SUSPICIOUS PERSON
50
34
323
253
440
424
341
215
175
142
TOTAL SEX CRIMES
121
100
835
750
1271
1370
1294
1387
1271
1,108
TOTALITF
27
20
200
198
316
430
521
542
671
838
TOTAL TRAFFIC REPORTS
279
287
1884
2182
3525
3957
3589
3081
3,183
3,811
TOTAL REPORTS RECEIVED
1,899
1,831
12,284
12,784
21,454
21,723
19,996
18,589
17,460
17,465
2014 JULY CRIMES BY CITIES
(Only crimes handled by Spokane County Sheriffs Office)
8/5/2014
AH
CH
DP
FC
FF
LAH
LL
ML
MW
RF
SCO
SPA
SPK
SV
WAV
Total -
BURGLARY
5
0
5
0
0
0
1
0
3
0
116
1
1
111
0
243
FORGERY
3
0
5
1
0
0
1
1
1
0
36
0
2
67
0
117
MAL MISCHIEF
3
0
4
0
0
0
6
2
3
0
111
0
1
146
0
276
NON -CRIMINAL
0
0
0
0
0
0
1
1
1
0
3
0
0
16
0
22
PROP OTHER
32
0
4
1
0
0
15
9
4
0
69
0
20
139
0
293
RCRVD VEH
1
0
0
0
0
0
2
0
2
0
13
0
4
34
0
56
STL VEH
1
0
2
0
0
0
3
0
1
0
28
0
4
35
0
74
THEFT
15
0
10
1
1
0
10
6
6
0
138
0
7
286
0
480
VEH OTHER
0
0
0
0
2
0
0
0
0
0
19
0
0
23
0
44
VEH PROWL
6
0
2
0
0
0
0
1
1
0
56
0
0
83
0
149
TOTAL PROPERTY CRIMES
66
0
32
3
3
0
39
20
22
0
589
1
39
940
0
1,754
ASSAULT
5
1
1
0
0
0
2
11
1
0
52
0
5
109
0
187
DOA/SUICIDE
4
0
1
0
0
0
3
0
0
0
23
1
1
15
0
48
DV
9
0
1
0
0
0
4
0
2
0
35
0
0
45
0
96
HOMICIDE
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
KIDNAP
0
0
0
0
0
0
0
0
0
0
0
0
1
5
0
6
MENTAL
0
0
1
0
0
0
0
0
1
0
27
0
1
21
0
51
MP
0
0
0
0
0
0
0
0
0
0
9
0
0
14
0
23
PERS OTHER
11
0
12
0
1
0
16
9
2
0
218
0
26
303
0
598
ROBBERY
1
0
0
0
0
0
0
0
0
0
1
0
0
8
0
10
TEL -HARASS
0
0
4
0
0
0
0
0
0
0
9
0
0
12
0
25
TOTAL MAJOR CRIMES
30
1
20
0
1
0
25
20
6
0
374
1
34
532
0
1,044
ADULT RAPE
1
0
0
0
0
0
0
0
0
0
2
0
1
2
0
6
CHILD ABUSE
0
_ 0
0
0
0
0
0
0
0
1
2
0
0
3
0
6
CUST INTFER
0
0
0
0
0
0
2
0
_0
1
9
0
0
18
0
30
SEX REGIS F
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
1
IND LIBERTY
0
0
0
0
0
0
0
0
0
0
2
0
0
0
0
2
RAPE/CHILD
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0'
1
RUNAWAY
1
0
2
0
1
0
2
1
0
0
26
0
0
42
0
75
SEX OTHER
1
0
0
0
0
0
0
0
1
0
1
0
1
4
0
8
STALKING
0
0
0
0
0
0
0
0
0
0
0
0
0
2
0
2
SUSP PERSON
7
0
1
0
0
0
7
4
0
0
37
0
2
50
0
108
TO'T'AL SEX CRIMES
10
0
3
0
1
0
11
5
1
2
80
0
5
121
0
239
TOTAL ITF
0
0
0
0
0
0
1
0
0
0
6
0
7
27
0
41
TOTAL TRAFFIC
14
0
12
0
0
0
12
4
3
1
157
0
48
279
0
530
TOTAL REPORTS RECEIVED
120
1
67
3
5
0
88
49
32
3
1,206
2
133
1,899
0
3,608
8/5/2014
2014 July
INCIDENTS BY CITIES
(Only incidents handled by Spokane County Sheriff's Office)
AH
CH
DP
FC
FF
LAH
LL
ML
MW
RF
SCO
SPA
SPK
SV
WAV
TOTALS
CAD INCIDENTS
32
161
293
33
11
1
26
199
122
16
4,045
11
593
5,943
0
11,486
SELF INITIATED INCIDENTS
31
15
129
6
2
1
13
108
32
2
1,'170
3
491
2,096
0
4,099
DRUG SELF INT (PATROL)
0
0
0
0
0
0
0
0
0
0
0
1
1
2
0
4
TRAFFIC STOPS
6
3
29
0
0
0
3
40
10
0
546
1
254
1,259
0
2,151
TRAFFIC STOPS (ARST/CIT/IN)
1
0
9
0
0
0
0
9
3
0
236
0
97
720
0
1,075
TS (WARRANTS)
0
0
0
0
0
0
0
0
0
0
8
0
2
7
0
17
CALLS FOR SERVICE
1
146
164
27
9
0
13
91
90
14
2,875
8
102
3,847
0
7,387
ALARMS
0
0
12
0
0
0
0
8
4
0
151
0
1
109
0
285
ACCIDENTS
0
8
5
1
0
0
2
1
4
3
176
0
10
182
0
392
ACCIDENTS (ARREST/CIT)
0
0
2
0
0
0
0
0
0
0
10
0
0
15
0
27
DRUG CALLS
0
0
1
0
0
0
0
1
2
0
10
0
0
34
0
48
DV
9
0
3
0
0
0
4
2
3
0
134
0
5
201
0
361
DUI
0
3
1
1
0
0
1
1
2
0
94
0
7
103
0
213
DUI (ARREST)
0
0
1
0
0
0
0
0
0
0
4
0
0
22
0
27
PURSUITS
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
SUSPICIOUS ACTIVITY
3
6
26
1
0 0
2
28
22
1
376
1
27
606
0
1,099
VEHICLE RECOVERED
0
0
0
0
01 0
0
0
1
0
8
0
4
26
0
39
911 ABANDON LINE
0
77
11
21
41 0
0
8
6
0
297
- 0
15
377
0
816
SHOPLIFTING
0
0
0
1
0
0
0
0
0
0
1
0
1
41
0
44
ALL ARRESTS (ARREST/CIT/IN)
3
0
16
2
0
0
2
18
4
0
354
0
119
990
0
1,508
CRIME CHECK REPORTS
0
0
23
1
4
0
3
12
12
1
420
0
6
609
0
1,091
8/12/2014
1800
1600
1400
1200
1000
800
600
400
200
Charge Count from Tickets: Spokane Valley
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
X2011
-2012
-0-2013
-2014
4500
4000
3500
3000
2500
2000
1500
1000
500
Spokane Valley Dispatched Calls
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--0--2011
-�>- 2012
-2013
--2014
140
120
100
80
60
40
20
SPOKANE VALLEY TRAFFIC COLLISIONS
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0-2011
�>- 2012
-a-2013
--N-2014
400
350
300
250
200
150
100
50
0
Spokane Valley Person Crimes
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
--c>-2011
a- 2012
t 2013
--2014
1000
900
800
700
600
500
400
300
200
100
0
Spokane Valley Property Crimes
JAN
FEB MAR APR MAY JUN
JUL
AUG SEP
OCT NOV DEC
X2011
- 2012
-e-- 2013
X2014
3000
2500
2000
1500
1000
500
0
Spokane Valley Self Initiated Incidents
JAN
FEB
MAR
AP R
MAY
JUN
JUL
AU G
SEP
OCT
NOV
DEC
X2011
2012
2013
x2014
50
45
40
35
30
25
20
15
10
0
Spokane Valley Sex Crimes
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-2011
=2012
-1k-2013
-- 2014
Spokane alley,
Commercia
Burglaries
c
0 2
0 3
IIIIII Low
my Commercial Burglary Hotspots
NMI
Etimi
MIMI
w ANM�ti
CM
M7anr
Erd>.
- IS
no
EN
ginEN
- -
arsg-
tII :..
WMM
0
0.5
I Mlles
2014 July Traffic Collision Hotspots
Traffic
Collisions
C 1
C 2
0 3
Low
- Medium Low
- Medium
High
Map Produced:
05 Aug 2014
Fruit HiVi
-tff
s 1
ren= N'
-r.I.Ii
-cuc�^ww
wiMMR
MEM
;TIrate
pmra
c
Emrigt
s
Wk
0 0.5 1 Hiles
iecs
Residential
Burglaries
c 1
r 2
3
Low
1.11 Medium
® High
2014 July Residential Burglary Hotspots
Map Produced:
05 Aug 2014
Num
EMI
gen-
zux� i
run
wirmeg
ma
=tom
Egas4.,
tMIM
mom=
2014 June & July Stolen Vehicle Hotspots
kmaPlail 4'd .�.
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nth
Vehicle
Prowling
1
C 2
0 3
4
11111 Low
- Medium
- High
my Vehicle Prowling Hotspots
SpUk ine
1 .� Val ley
PUBLIC WORKS DEPARTMENT
MONTHLY REPORT
July 2014
AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION
Contract Name
Contractor
Contract
Total Expended
of
Contract
Amount
as of 7/31/14
Expended
Street Maintenance
Poe Asphalt
$1,366,663.00
$912,895.11
66.80%
Street Sweeping
AAA Sweeping
$490,199.94
$361,224.13
73.69%
Storm Drain Cleaning
AAA Sweeping
$189,990.00
$112,517.07
59.22%
Snow Removal
Poe Asphalt
$140,000.00
$43,417.00
31.01%
Landscaping
Ace Landscaping
$82,902.72
$36,845.64
44.44%
Emergency Traffic Control
Senske
$10,000.00
$4,349.12
43.49%
Litter and Weed Control
Geiger Work Crew
$60,000.00
$35,901.60
59.84%
State Highway Maintenance
WSDOT
$265,000.00
$153,580.94**
57.96%
Traffic Signals, Signs, Striping
Spokane County
$632,000.00
$197,628.81**
31.27%
Dead Animal Control
Brad Southard
$20,000.00*
$6,916.00
34.58%
* Budget estimates
** Does not include July 2014
60
Citizen Requests for Public Works
—
50
Ln
w 40
a
30
cc
c
w
20
u
10
.
.
_ r1
0
Total
Citizen
Requests:
Public
Works
Misc. PW
Requests
Dead
Animal
Removal
Roadway
Hazard
Pothole
Requests
Sign &
Signal
Requests
Storm
Drainage/
Erosion
Traffic
Requests
■ Submitted
48
6
5
14
5
6
1
11
■ In Progress
0
0
0
0
0
0
0
0
■ Resolved
48
6
5
14
5
6
1
11
*Information in bold indicates updates
1
WASTEWATER
Status of the process can be monitored at: http://www.spokaneriver.net/,
http://www.ecy.wa.qov/geographic/spokane/spokane river basin.htm,
http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and
http://www.spokaneriverpartners.com/
STREET MAINTENANCE ACTIVITY
The following is a summary of Public Works/Contractor maintenance activities in the City of
Spokane Valley for July 2014:
• Poe Asphalt placed 80 tons of asphalt for patches on Blake, Baldwin, Woodruff and Sullivan
Roads. Barker Road from the Spokane River Bridge to Trent was chipsealed along with
Grace, Mountain View and Rivista roads. 715 tons of chips were placed. Poe also began
work on Progress Road north of Wellesley Avenue. Sidewalk ramps were replaced and two
new approaches to meet ADA were placed at the entrance to East Valley Middle School.
The pavement was removed and subgrade prep was completed along with stormwater
improvements.
• AAA Sweeping vectored 84 drywells and removed 123.37 tons of material from those
drywells.
• AAA Sweeping spent 278 hours performing monthly maintenance sweeping according to the
sweeping plan and completed spot cleanup of residential areas due to excessive storm
debris.
• The Geiger crew cut dryland grass for 16 work days and removed 1,760 lbs of litter from our
arterial roadways.
• Our Dead Animal control officer removed 4 deer, 1 skunk and 1 porcupine from the City's
right of way.
STORMWATER UTILITY
The following is a summary of Stormwater Utility activities in the City of Spokane Valley for July
2014:
• Staff solicited for bids on the 1st Small Works Bid Package for 2014.
• Started work on documents and specifications for new bid for street sweeping services.
• Continued work on various capital improvement projects (see below).
• Received variable messaging board for project and City use.
*Information in bold indicates updates 2
CAPITAL PROJECTS
SOOkane
.000 Val ley
Public Works Projects
Monthly Summary - Design & Construction
July -2014
Street Projects
0155 Sullivan Rd W Bridge Replacement #4508 FHWA- BR 06/27/14 07/18/14 100 0 09/30/16 $15,833,333
0156 Mansfield Ave Connection FHWA-CMAQ 09/19/14 10/10/14 90 0 06/30/15 $ 2,002,350
0166 Pines Rd.(SR27) & Grace Ave. Int Safety HSIP 03/06/15 03/27/15 67 0 08/31/15 $ 671,050
0191 Vista Rd BNSF Xing Safety Improvements WUTC 03/21/14 04/04/14 100 0 09/30/14 $ 50,750
Street Preservation Projects
0187 Sprague Ave Preservation Project FHWA-STP(U) 05/30/14 06/20/14 100 25 10/10/14 $ 1,379,900
0196 8th Ave -McKinnon to Fancher COSV 06/06/14 06/20/14 100 0 09/30/14 $ 300,000
0202 Appleway Street Preservation Project COSY 05/09/14 05/23/14 100 50 10/29/14 $ 400,000
Traffic Projects
0060 Argonne Road Corridor Upgrade FHWA-CMAQ 09/19/14 10/10/14 95 0 07/15/15 $ 1,290,636
0167 Citywide Safety Improvements HSIP 10/10/14 11/17/14 50 0 06/30/15 $ 474,580
0181 Citywide Traffic Sign Upgrade HSIP 08/01/13 08/01/13 100 90 09/30/14 $ 200,000
Stormwater Projects
0173 Spokane Valley Regional Decant Facility Dept of Ecology 12/27/13 01/30/14 99 80 09/05/14 $ 1,209,478
0185 Appleway Landscaping- Phase 1 COSV 06/27/14 07/22/14 100 5 11/01/14 $ 468,000
0192 SE Yardley Retrofits DeptofEcology 08/01/14 08/19/14 100 0 12/31/14 $ 1,000,000
Other Projects
0149 Sidewalk Infill
0176 Appleway Trail
FHWA-CMAQ 08/01/14 08/29/14 95 50 12/31/14 $ 1,139,955
COSV 07/25/14 08/08/14 90 0 11/15/14 $ 1,605,400
Design & Construction total $ 28,025,432
Design Only
Design
Bid
Estimated
Total
Project
Proposed
Open
% Complete
Construction
Project
#
Design & Construction Projects
Funding
Ad Date
Date
PE I CN
Completion
Cost
Street Projects
0155 Sullivan Rd W Bridge Replacement #4508 FHWA- BR 06/27/14 07/18/14 100 0 09/30/16 $15,833,333
0156 Mansfield Ave Connection FHWA-CMAQ 09/19/14 10/10/14 90 0 06/30/15 $ 2,002,350
0166 Pines Rd.(SR27) & Grace Ave. Int Safety HSIP 03/06/15 03/27/15 67 0 08/31/15 $ 671,050
0191 Vista Rd BNSF Xing Safety Improvements WUTC 03/21/14 04/04/14 100 0 09/30/14 $ 50,750
Street Preservation Projects
0187 Sprague Ave Preservation Project FHWA-STP(U) 05/30/14 06/20/14 100 25 10/10/14 $ 1,379,900
0196 8th Ave -McKinnon to Fancher COSV 06/06/14 06/20/14 100 0 09/30/14 $ 300,000
0202 Appleway Street Preservation Project COSY 05/09/14 05/23/14 100 50 10/29/14 $ 400,000
Traffic Projects
0060 Argonne Road Corridor Upgrade FHWA-CMAQ 09/19/14 10/10/14 95 0 07/15/15 $ 1,290,636
0167 Citywide Safety Improvements HSIP 10/10/14 11/17/14 50 0 06/30/15 $ 474,580
0181 Citywide Traffic Sign Upgrade HSIP 08/01/13 08/01/13 100 90 09/30/14 $ 200,000
Stormwater Projects
0173 Spokane Valley Regional Decant Facility Dept of Ecology 12/27/13 01/30/14 99 80 09/05/14 $ 1,209,478
0185 Appleway Landscaping- Phase 1 COSV 06/27/14 07/22/14 100 5 11/01/14 $ 468,000
0192 SE Yardley Retrofits DeptofEcology 08/01/14 08/19/14 100 0 12/31/14 $ 1,000,000
Other Projects
0149 Sidewalk Infill
0176 Appleway Trail
FHWA-CMAQ 08/01/14 08/29/14 95 50 12/31/14 $ 1,139,955
COSV 07/25/14 08/08/14 90 0 11/15/14 $ 1,605,400
Design & Construction total $ 28,025,432
Design Only
Street Projects
0123 Mission Ave - Flora to Barker FHWA-STP(U) 06/30/15
0141 Sullivan & Euclid PCC FHWA-STP(U) 12/31/14
0142 Broadway @ Argon ne/MulIan FHWA-STP(U) 10/31/14
0201 ITS InfiII Project- Phase 1 FHWA-CMAQ 01/01/15
0205 Sprague/Barkerintersection Improvement Developer 06/01/15
5
90
90
5
2
$ 517,919
$ 175,260
$ 276,301
$ 327,562
$ 51,619
Street Preservation Projects
0188 Sullivan Rd Preservation Project FHWA-STP(U) 02/01/15 10 $ 1,156,500
Traffic Projects
0159 University Road Overpass Study FHWA-CMAQ 10/31/14
0177 Sullivan Road Corridor Traffic Study FHWA-STP(U) 12/30/14
95
75
$ 249,711
$ 200,000
Stormwater Projects
0193 Effectiveness Study Dept of Ecology 02/28/15 15 $ 300,000
0197 Broadway, Havana to Fancher SD Retrofit Dept of Ecology 12/31/14 5 $ 60,000
0198 Sprague, Park to University LID Dept of Ecology 12/31/14 10 $ 20,000
0199 Havana -Yale Diversion Dept of Ecology 12/31/14 30 $ 20,000
0200 Ponderosa Surface Water Diversion Dept of Ecology 12/31/14 30 $ 20,000
Other Projects
0145 Spokane Valley -Millwood Trail
FHWA-STP(E) 02/16/16 5 $ 745,000
Design only total $ 4,119,872
*Information in bold indicates updates 3
Design
Total
Project
Complete
% Complete
Project
#
Design Only Projects
Funding
Date
PE
Cost
Street Projects
0123 Mission Ave - Flora to Barker FHWA-STP(U) 06/30/15
0141 Sullivan & Euclid PCC FHWA-STP(U) 12/31/14
0142 Broadway @ Argon ne/MulIan FHWA-STP(U) 10/31/14
0201 ITS InfiII Project- Phase 1 FHWA-CMAQ 01/01/15
0205 Sprague/Barkerintersection Improvement Developer 06/01/15
5
90
90
5
2
$ 517,919
$ 175,260
$ 276,301
$ 327,562
$ 51,619
Street Preservation Projects
0188 Sullivan Rd Preservation Project FHWA-STP(U) 02/01/15 10 $ 1,156,500
Traffic Projects
0159 University Road Overpass Study FHWA-CMAQ 10/31/14
0177 Sullivan Road Corridor Traffic Study FHWA-STP(U) 12/30/14
95
75
$ 249,711
$ 200,000
Stormwater Projects
0193 Effectiveness Study Dept of Ecology 02/28/15 15 $ 300,000
0197 Broadway, Havana to Fancher SD Retrofit Dept of Ecology 12/31/14 5 $ 60,000
0198 Sprague, Park to University LID Dept of Ecology 12/31/14 10 $ 20,000
0199 Havana -Yale Diversion Dept of Ecology 12/31/14 30 $ 20,000
0200 Ponderosa Surface Water Diversion Dept of Ecology 12/31/14 30 $ 20,000
Other Projects
0145 Spokane Valley -Millwood Trail
FHWA-STP(E) 02/16/16 5 $ 745,000
Design only total $ 4,119,872
*Information in bold indicates updates 3
CAPITAL PROJECTS GRANTS
• 2015-2017 Floodplain Management Project
Staff was notified that our Preliminary Proposal for grant funding of the Chester Creek
Drainage submitted on May 23, 2014 was not selected. Statewide, the Department of
Ecology received 71 proposals, of these, 36 were chosen for advancement in the
competition. A dollar total for the 71 proposals was $200 M vying for the $50 M
available statewide for the 2015-17 program.
• 2014 SRTC Call for STP Projects
On July 10, 2014 the SRTC Policy Board approved 5 projects for City of Spokane
Valley:
STP PROJECT REQUEST, 2017-19
PROJECT
TYPE
STP
Funds
Estimated
Project Cost
Other Secured
Federal Funds
City
Match
Appleway Trail Phase 2 - Pines to
Evergreen, New Shared Use Trail
OTHER
$1,000,000
$2,134,057
$642,852
$491,205
Evergreen Preservation Project - Mission
Connector to Indiana
PRESERV
$570,900
$660,000
$0
$89,100
Argonne Preservation Project - Broadway
to Indiana
PRESERV
$553,600
$640,000
$0
$86,400
Sprague Preservation Project - Sullivan to
Corbin
PRESERV
$1,531,050
$1,770,000
$0
$238,950
Appleway Preservation Project - Park to
Dishman Mica
PRESERV
$1,029,350
$1,190,000
$0
$160,650
Totals
$4,684,900 $6,394,057
• 2014 Transportation Improvement Board Grant (TIB)
$642,852 $1,066,305
On July 22, 2014 the City Council authorized staff to proceed with applying for the four
TIB Grants for the projects listed:
• University Road, Dishman Mica to 16th. Pavement preservation from curb to curb,
restripe with three lanes and bike lanes,
• McDonald Road, 16th to Mission Avenue. Pavement preservation from curb to curb,
restripe with three lanes and bike lanes,
• Sullivan Road, Sprague to 8th Ave. Pavement preservation from curb to curb, all new
sidewalk on the west side of the road from 4th to 8th, and
• 32nd Avenue, SR -27 to Evergreen Sidewalk Project. Sidewalk beginning on the NE
corner of Highway SR -27 and 32nd Avenue extending east on the north side of 32nd to
Evergreen.
• 2014 Highway Safety Improvement Program Grant (HSIP)
On July 8, 2014 the City Council authorized staff to proceed with applying for the three
City Safety Grants for the projects listed:
1. McDonald Road Traffic Safety project: Mission Avenue to 16th Avenue,
2. Sullivan Road Safety study: Mission to 8th Avenue, and
3. Reflective Traffic Signal Backplates project: Citywide.
*Information in bold indicates updates 4
Staff submitted grants on July 16, 2014 to meet the application deadline. Application
grant amounts are:
2014 HSIP Grant Applications
Project
Type
HSIP Grant
Request
City Match
Estimated
Project Cost
McDonald Road Traffic Safety project:
Safety
Mission Avenue to 16th Avenue
Preliminary Engineering
$63,900
$7,100
$71,000
Right-of-way
$0
$0
$0
Construction
$545,000
L
$545,00
TOTAL
$608,900
$7,100
$616,000
Reflective Traffic Signal Backplates project:
Safety
$733,560
$19,630
$753,190
Citywide
$1,422,560
$27,630
$1,450,190
Preliminary Engineering
$8,100
$900
$9,000
Right-of-way
$0
$0
$0
Construction
$72,000
$72,000
TOTAL
$80,100
$900
$81,000
2014 HSIP Grant Applications
Project
Type
HSIP Grant
Request
City Match
Estimated
Project Cost
Sullivan Road Safety Implementation Plan:
Safety
Mission to 8th Avenue:
Study
$48,600
$5,400
$54,000
Design
$60,600
$6,730
$67,330
Right -of Way
$67,500
$7,500
$75,000
Construction
$556,860
L
$556,860
TOTAL
$733,560
$19,630
$753,190
Total 2014 HSIP Grant Requests
$1,422,560
$27,630
$1,450,190
*Information in bold indicates updates 5
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 26, 2014 Department Director Approval
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ® executive session
AGENDA ITEM TITLE: EXECUTIVE SESSION: Potential Real Estate Acquisition; and
Review of a Public Employee
GOVERNING LEGISLATION: [RCW 42.30.110(1)(b)]; and [RCW 42.30.110(1)(g)]
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION: "I Move that Council adjourn into executive
session for approximately sixty minutes to discuss potential real estate acquisition, and
review of a public employee, that no action will be taken upon return to open session."
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT:
ATTACHMENTS: