14-142 State Maintenance of Traffic Signals and ITSGMB 1044
STATE MAINTENANCE OF CITYOWNED TRAFFIC SIGNALS,
ILLUMINATION, AND INTELLIGENT TRANSPORTATION SYSTEMS
This Agreement is made and entered into between Washington State Department of Transportation,
hereinafter the "STATE," and the City of Spokane Valley, hereinafter the "CITY," collectively referred
to as "Parties," and individually, the "Party."
WHEREAS, the CITY does not have sufficient staff and adequate equipment to perform the work
described herein, and
WHEREAS, on July 13, 2009, the CITY and STATE entered into Agreement GM -01508, which
provided for STATE operation and maintenance of certain traffic signal systems (Signals) and
illumination systems (Illumination) at city streets that intersect with State Route (SR) 290 and SR 27,
and
WHEREAS, on December 10, 2008, the CITY and STATE entered into Agreement K237, which
provided for STATE operation and maintenance of certain city -owned Intelligent Transportation
Systems (ITS) located on city streets, and
WHEREAS, the CITY and STATE desire to combine the Agreements to meet current practices and
update the estimated annual costs, and
WHEREAS, the Parties have terminated K237 and will terminate Agreement GM -01508 upon
execution of this Agreement which will provide for STATE operation and maintenance of the Signals,
Illumination, and ITS now covered under Agreements GM -01508 and K237 and any future signal,
illumination, and ITS additions or deletions, including repair or replacement of existing signal,
illumination, ITS, as well as supplemental work, and
WHEREAS, it would be to the mutual benefit of the STATE and the CITY for the STATE to perform
the operation and maintenance of certain Signals, Illumination, and ITS to the extent set forth in this
Agreement, and to establish, in writing, each Party's responsibility,
NOW, THEREFORE, pursuant to RCW 47.28.140, the above recitals that are incorporated herein as if
fully set forth below, and in consideration of the terms, conditions, covenants, and performances
contained herein, and the attached Exhibits A, B and C which are incorporated and made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1. GENERAL
1.1 The STATE agrees to perform, at CITY expense, certain maintenance and operation activities
on identified city -owned Signals, Illumination, and ITS as listed in Exhibit A.
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UN— 1142
1.2 The CITY and STATE will meet as necessary to coordinate system changes and address
maintenance and operations issues for certain city -owned Signals, Illumination, and ITS. The
CITY shall retain ownership of said Signals, Illumination, ITS. The STATE will coordinate
review of proposed modifications of these systems with the CITY prior to implementation,
unless extraordinary circumstances require the STATE to modify such systems without the
CITY's concurrence. In the event a condition exists resulting from storm damage, third party
damage, or other extraordinary reasons, the STATE may remove any obvious and immediate
traffic hazards before notifying the CITY. The STATE is responsible for implementing and
maintaining necessary traffic control from the point at which the condition is identified, at
CITY expense, until the CITY has had time to respond with its own traffic control after
notification.
2. STATE RESPONSIBILITIES
Subject to the terms of this Agreement, the STATE, at CITY expense, agrees to operate and
maintain the Signals, Illumination, and ITS by performing the tasks following:
2.1 Provide Routine Maintenance and Operation:
a. Signal phasing and timing plans and adjustments. The CITY's Public Works Director or
designee shall review any proposed revision before signal timing or phasing is implemented.
b. Removal and replacement of failed components (i.e. load switches, loop amplifiers,
conflict monitors, etc.). The components installed by the STATE shall be furnished by the
CITY, or the STATE may elect to furnish the components and be reimbursed by the CITY.
c. Routine preventative maintenance Signal systems, including controller equipment (inside
the controller cabinet) and display and detection equipment (including, but not limited to,
signal heads, lamps, etc.) and the illumination, and ITS systems consistent with the STATE's
current preventative maintenance standards.
d. Maintain all associated Signals interconnects.
e. Perform locates for underground infrastructure including ITS fiber optic cable and
associated infrastructure.
f. Maintain accurate maintenance records, as to the time and materials used in completing the
various tasks for Signals, Illumination, and ITS.
g.
Day to day observation of camera and VMS sign operations and performance.
h; Maintenance of communications end equipment located at each device location cabinet,
communications end equipment located in shared use hub located on I-90 at Sprague Ave.
Interchange, and communications end equipment located at Spokane Regional Transportation
Management Center (SRTMC) transmitting/receiving video/data from ITS systems identified
in Exhibit A.
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2.2 Provide Emergency Maintenance. Perform emergency maintenance at CITY expense for
damage caused by accidents, vandalism, adverse weather or unanticipated forces or actions on
the Signals, Illumination, and ITS. Emergency maintenance includes repair or replacement of
Signals, Illumination, and ITS, or components thereof, and the necessary traffic control for
STATE workers to perform the work. The STATE shall notify the CITY within twenty-four
(24) hours of the emergency work and include any information the STATE may possess if the
damage was caused by a third party.
2.3 Standards. Work to be performed by the STATE will be consistent with current STATE
practices for the operation and maintenance of Signals, Illumination, and ITS, as follows:
a. Components employed in Signals, Illumination, and ITS or any other electrical installation
will conform to requirements of WAC 296-46B-010 General, Traffic Management
Systems (15)-(22).
b. The STATE shall document Signals, Illumination, and ITS work performed in Signal
Maintenance Management records. The STATE will maintain the records for a period of
three (3) years from the date the work was completed.
3. CITY RESPONSIBILITIES
3.1 The CITY agrees to reimburse the STATE for the actual direct and related indirect costs of the
work to be performed under this Agreement.
3.2 The CITY agrees to be responsible for the payment of operational power costs of all Signals,
Illumination, and ITS covered by this Agreement.
3.3 The CITY shall provide maintenance, operation, repair and replacement work for the Signals,
Illumination, and ITS that are not the responsibility of the STATE as defined under Section 2.
3.4 CITY shall be responsible for recovering the costs of damages caused by a third party pursuant
to Section 2.2.
4. SUPPLEMENT: REPAIR OR REPLACEMENT OF TRAFFIC
SIGNAL/ILLUMINATION/INTELLIGENT TRANSPORTATION SYSTEMS
4.1 Supplement: Should the CITY request the STATE to perform work not otherwise covered by
this Agreement, the STATE may agree to perform the extra work at CITY expense. In this
event, the Parties will supplement this Agreement by describing the work and executing the
Supplement as provided by Exhibit C. The CITY agrees to fill out the Supplement in the form
of Exhibit C, sign the Supplement and provide it to the STATE. The STATE will review the
request, and if it agrees to perform the extra work, the STATE will sign and number the
Supplement, returning a copy to the CITY.
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4.2 The CITY agrees, upon satisfactory completion of the work performed pursuant to a properly
executed Supplement under Section 4.1 and receipt of a STATE Notice of Physical Completion
of the work, to deliver a letter of acceptance which shall include a waiver and release of the
STATE from all future claims or demands of any nature resulting from the performance of the
repair or replacement work under the applicable Supplement.
4.3 Prior to Supplement work acceptance, the STATE and CITY will perform a joint final
inspection.
4.4 If a letter of acceptance is not received by the STATE within ninety (90) days following the
Notice of Physical Completion of the repair or replacement work, the work shall be considered
accepted by the CITY, and the STATE shall then automatically be released from all future
claims and demands of any nature resulting from the performance of the repair or replacement
work under the Supplement.
4.5 The CITY may withhold acceptance of work by submitting written notification to the STATE
within ninety (90) calendar days following the Notice of Physical Completion of the repair or
replacement work. This notification shall include the specific reason(s) for withholding the
acceptance.
5. AMENDMENT: TRAFFIC SIGNAL/ILLUMINATION/INTELLIGENT
TRANSPORTATION ADDITION OR DELETION
5.1 Amendment. Exhibit A of this Agreement may be amended to add or delete city -owned
Signals, Illumination, and ITS by the CITY completing and providing the Amendment to the
STATE, using the form as provided by Exhibit B. The Amendment shall include, at a
minimum, a description and location of the Signals, Illumination, and/or ITS to be added or
deleted. The effective date of coverage or deletion shall be agreed to by the Parties and stated
in the Amendment.
5.2 The Signals/Illumination/ITS Addition or Deletion Amendment shall be approved by STATE
by the signature of the Assistant Region Administrator for Maintenance and Operations or
designee. A request for additional work shall be in the STATE's sole discretion to accept. The
CITY shall review the Amendment, associated Exhibit B and Worksheet B1, including the
estimated costs and indicate concurrence by authorized signature, returning one copy of the
Amendment with original signatures to the STATE. The STATE will provide to the CITY a
revised Exhibit A valuation cost for the Signal, Illumination, and ITS after the costs have
exceeded ten percent (10%) of the original estimated or upon mutual agreement of the Parties.
5.3 Signals, Illumination or ITS may be deleted from this Agreement at .the sole discretion of the
STATE upon thirty (30) days written notice to the CITY.
6. MODIFICATION
6.1 This Agreement may be amended or modified only by the mutual agreement of the Parties.
Such amendments or modifications shall not be binding unless they are in writing and signed
by persons authorized to bind each of the Parties.
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7. PAYMENT and RECORDS
7.1 The current estimated actual direct and related indirect costs of routine maintenance and
operation under this Agreement is shown in Exhibit A. It is anticipated that the identified costs
will rise in subsequent years as materials, wages and other costs increase.
7.2 The CITY agrees to reimburse the STATE for the actual direct and related indirect costs of
work covered by this Agreement, including additional work provided for under Sections 2.2, 4,
and 5, and including all Supplements to and/or Amendments of this Agreement. The STATE
shall provide the CITY with a detailed invoice, and the CITY agrees to make payment within
thirty (30) calendar days after the date of each invoice.
7.3 The CITY agrees that if it does not make payment within ninety (90) calendar days after the
date of a STATE invoice, the STATE may deduct and expend any monies to which the CITY is
entitled to receive from the Motor Vehicle Fund as provided by RCW 47.24.050.
7.4 During the progress of any and all work performed by the STATE, and for a period of not less
than three (3) years from the date of payment to the STATE for that work, the records and
accounts pertaining to said work and accounting therefore are to be kept available for
inspection and audit by the CITY.
7.5 Upon request by the CITY, at CITY cost, copies of all records, accounts, documents, or other
data pertaining to the work will be furnished.
7.6 If any litigation, claim, or audit is commenced, the records and accounts along with supporting
documentation shall be retained until all litigation, claim or audit finding has been resolved
even though such litigation, claim or audit continues past the three (3) year retention period.
7.7 In the event that it is determined that an overpayment has been made to the STATE by the
CITY, the CITY will invoice the STATE for the amount of overpayment, including the records
that support the overpayment. The STATE shall pay the CITY for any overbilling amount
within thirty (30) calendar days after the STATE receives such billing from the CITY. The
STATE agrees that if payment for overbilling is not made within ninety (90) calendar days
after the STATE has been billed for any overbilling amount, the CITY may deduct any
overbilled amount from progress payments due to the STATE until such overbilled amount is
satisfied.
8. RIGHT OF ENTRY
8.1 The CITY grants the STATE a right of entry upon all city -owned right of way and/or property
for the purpose of performing all work authorized under this Agreement and any Supplements
and/or Amendments thereto.
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9. TERM OF AGREEMENT
9.1 The term of this Agreement shall be for up to one (1) year, beginning on the executed date, and
ending on December 31 of that year. This Agreement shall automatically be renewed on a
calendar year basis unless written notice of termination is given by either Party by the
preceding November 1 of any such year. Failure of either Party to notify the other of such
termination on or before November 1 of any such year shall cause this Agreement to
automatically be renewed for the next ensuing calendar year. This Agreement renewal process
shall expire in 2024.
9.2 Either the STATE or the CITY may terminate this Agreement for any reason with written
notice to the other Party at the end of sixty (60) calendar days following receipt of notice.
Termination of this Agreement shall constitute termination of all associated Signals,
Illumination or ITS Supplements and/or Amendments. Upon such notice and except as set
forth in Section 11 herein, the STATE and/or CITY shall have no further responsibility of any
kind or nature regarding the city -owned Signals, Illumination or ITS, including any systems
that were added to this Agreement by Amendment.
10. DISPUTES
10.1 The Parties shall work collaboratively to resolve disputes and issues arising out of, or related to
this Agreement. Disagreements shall be resolved promptly and at the lowest level of hierarchy.
To this end, following the dispute resolution process in Sections 10.1a through 10.1d shall be a
prerequisite to the filing of litigation concerning any dispute between the Parties:
a. The Representatives designated in this Agreement shall use their best efforts to resolve
disputes and issues arising out of, or related to this Agreement. The Representatives shall
communicate regularly to discuss the status of the tasks to be performed hereunder and to
resolve any disputes or issues related to the successful performance of this Agreement. The
Representatives shall cooperate in providing staff support to facilitate the performance of
this Agreement and the resolution of any disputes or issues arising during the term of this
Agreement.
b. A Party's Representative shall notify the other Party in writing of any dispute or issue that
the Representative believes may require formal resolution according to Section 10.1 d. The
Representatives shall meet within five (5) working days of receiving the written notice and
attempt to resolve the dispute.
c. In the event the Representatives cannot resolve the dispute or issue, the CITY Public
Works Director, and the STATE's Eastern Region Administrator, or their respective
designees, shall meet and engage in good faith negotiations to resolve the dispute.
d. In the event the Parties cannot resolve the dispute or issue, the CITY and the STATE shall
each appoint a member to a disputes board. These two members shall then select a third
member not affiliated with either Party. The three member board shall conduct a dispute
resolution hearing that shall be informal and unrecorded. All expenses for the third
member of the dispute board shall be shared equally by both Parties; however, each Party
shall be responsible for its own costs and fees.
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11. . LEGAL RELATIONS
The Parties shall protect, defend, indemnify, and hold harmless each other and their employees
and authorized agents, while acting within the scope of their employment as such, from any and
all costs, claims, judgments, and /or awards of damages (both to persons and/or property),
arising out of, or in any way resulting from, each Party's obligations to be performed pursuant
to the provisions of this Agreement. The Parties shall not be required to indemnify, defend, or
hold harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to
persons and/or property) is caused by the negligence of the other Party; provided that, if such
claims, suits, or actions result from the concurrent negligence of (a) the STATE, its employees
or authorized agents and (b) the CITY, its employees or authorized agents, or involves those
actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and
enforceable only to the extent of the negligence of each Party, its employees and/or authorized
agents.
11.2 Section 11.1 shall survive the termination of this Agreement.
11.3 In the event that either Party deems it necessary to institute legal action or proceedings to
enforce any right or obligation under this Agreement, the Parties agree that any such action or
proceedings shall be brought in the superior court situated in Thurston County, Washington.
11.4 All claims brought which arise out of, in connection with, or incident to the work to be
performed pursuant to the terms of this Agreement will be forwarded to the CITY for initial
processing. Any such claims believed to be caused by the concurrent or sole negligence of the
STATE will be formally tendered to the Office of Financial Management/of Risk Management
Division for processing pursuant to RCW 4.92.100.
12. AGREEMENT REPRESENTATIVES
12.1 The Parties have designated the following Representatives for all communications under this
Agreement.
CITY
Public Works Director
11707 East Sprague Avenue
City of Spokane Valley, WA 99206
509-720-5000
13. WORKING DAYS
STATE
Eastern Region Traffic Engineer
2714 N. Mayfair St.
Spokane, WA 99207-2090
509-324-6550
13.1 Working days for this Agreement are defined as Monday through Friday, excluding
Washington State holidays per RCW 1.16.050.
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the Party's date last
signed below.
CITY OF SPOKANE VALLEY
By: % - / By:
Manag
Date: -3////K
APPROVED AS TO FORM
Date: 7-3/ -
Date:
By:
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
Larry C iattCrton, i'sistant Region Administrator
for Maintenance and Operations
0/0e
APPROVED AS TO FORM
Ann E. Salay, Assistant Attorney G eral
Date: 'C - -14
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GMB 1044
EXHIBIT A
ESTIMATED ANNUAL COSTS
Roadway Illumination that the STATE will be maintaining and operating for the CITY.
LOCATION (SR & Side
Road/Street)
TYPE (WATTAGE)
# OF
LUMINAIRES
LUMINAIRE
PM COST
LUMINAIRE
EMERGENCY
MAINT. COST
LOCATE COST
290@DICKEY
290@DOLLAR
290@BRADLEY
290@COLEMAN
290@LILY
290@BOWMAN
290@CENTER
290@ELLA
290@DICK
290@BESSIE
290@SARGENT
290@DALE
290@MAPLE
290@BOEING
290@FOWLER
290@BUTLER
290@WILLIAMS
290@LOCKWOOD
290@STEGNER
290@PIT
290@WOODLAWN
290@McDONALD
290@BEST
290@ADAMS
290@BURNS
290@PROGRESS
290@SULLIVAN
290@FLORA
290@MONTE DEL RAY
290@BARKER
290@WELLESLY
27 NEAR TRENT RR TRACKS
27@ 24TH and 28TH
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
250 WATT
310WATT
310WATT
310WATT
310WATT
310WATT
250WATT
310WATT
TOTALS
4
3
5
3
3
4
3
3
3
3
4
2
9
3
3
3
3
3
3
3
3
3
6
3
3
3
10
4
3
6
2
2
8
126
$396.00
$297.00
$495.00
$297.00
$297.00
$396.00
$297.00
$297.00
$297.00
$297.00
$396.00
$198.00
$891.00
$297.00
$297.00
$297.00
$297.00
$297.00
$297.00
$297.00
$297.00
$297.00
$594.00
$297.00
$297.00
$297.00
$990.00
$396.00
$297.00
$594.00
$198.00
$198.00
$792.00
$12,474.00
$400.00
$300.00
$500.00
$300.00
$300.00
$400.00
$300.00
$300.00
$300.00
$300.00
$400.00
$200.00
$900.00
$300.00
$300.00
$300.00
$300.00
$300.00
$300.00
$300.00
$300.00
$300.00
$600.00
$300.00
$300.00
$300.00
$1,000.00
$400.00
$300.00
$600.00
$200.00
$200.00
$800.00
$12,600.00
$200.00
$150.00
$250.00
$150.00
$150.00
$200.00
$150.00
$150.00
$150.00
$150.00
$200.00
$100.00
$450.00
$150.00
$150.00
$150.00
$150.00
$150.00
$150.00
$150.00
$150.00
$150.00
$300.00
$150.00
$150.00
$150.00
$500.00
$200.00
$150.00
$300.00
$100.00
$100.00
$400.00
$6,300.00
ESTIMATED ANNUAL COST ILLUMINATION $31,374.00
* Luminaire PM cost was figured as follows: 1 PM every 4 years. This PM includes clean fixture, replace bulb, service PM, clean around bases, and re -
torque bolts. This is estimated to take 3 Transportation System Tech D's 2 hours per each luminaire head. Tech D bill rate as of January 2014 is $56.99
per hour. This PM will also take one bucket truck 7G5 series which charges out at $16.01 per hour and a 2G2 series van which charges out at $3.53 per
hour. A lamp is approximately $15.00. When you add labor of $341.94 plus $39.08 for vehicle plus $15.00 for parts you get a total of $396.02. Since this
charge occurs every 4 years this total is divided by 4 for an average yearly cost of approximately $99 per luminaire head.
* Luminaire emergency maintenance cost is an educated guess for an average per year. It could be substantially more than the estimate depending on
circumstances.
* Locate costs are an average per year based on the last 2 years expenses.
GMB -01044
Exhibit A
Page 1 of 4
GMB 1044
EXHIBIT A
ESTIMATED ANNUAL COSTS
Traffic Signals and Roadway Illumination that the STATE will be maintaining and operating for the CITY.
LOCATION (SR &
Side Road/Street)
# OF
SIGNALS
• # OF
LUMINARES
(250 or 310 WATT)
LUMINAIRE
PM COST
SIGNAL PM
COST
FLASHER
PM COST
LUMINAIRE
EMERGENCY
MAINT COST
SIGNAL
EMERGENCY
MAINT COST
FLASHER
EMERGENCY
MAINT COST
SIGNAL
OPERATION
COST
LOCATE
COST
290@PARK
290@VISTA
290@ARGONNE
290@PINES
290@EVERGREEN
290@UNIVERSITY
27@MANSFIELD
27@MISSION
27@BROADWAY
27@SPRAGUE
27@16TH
27@32ND
TOTALS
1
1
1
1
1
1
1
1
11
11
4
10
5
2
1
6
6
8
16
7
7
83
$1,089.00
$396.00
$990.00
$495.00
$198.00
$99.00
$594.00
$594.00
$792.00
$1,584.00
$693.00
$693.00
$8,217.00
$1,761.88
$1,761.88
$1,761.88
$1,761.88
$1,761.88
$0.00
$1,761.88
$1,761.88
$1,761.88
$1,761.88
$1,761:88
$1,761.88
$19,380.68
$0.00
$0.00
$0.00
$0.00
$0.00
$385.32
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$385.32
$1,100.00
$400.00
$1,000 00
$500.00
$200.00
$100.00
$600.00
$600.00
$800.00
$1,600.00
$700.00
$700.00
$8,300.00
$500.00
$500.00
$500.00
$500.00
$500.00
$0.00
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$5,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$300.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$300.00
$1,569.60
$1,569.60
$2,092.80
$1,569.60
$1,569.60
$0.00
$2,092.80
$2,092.80
$697.43
$697.43
$697.43
$1,569.60
$16,218.68
$100.00
$1.00.00
$100.00
$100.00
$100.00
$0.00
$100.00
$100.00
$100.00
$100.00
$100.00
$100.00
$1,100.00
Estimated Annual Cost Traffic Signals & Associated Illumination $59,401.68
* Luminaire PM cost was figured as follows: 1 PM every 4 years. This PM includes clean fixture, replace bulb, service PM, clean around bases, and re -torque bolts. This is estimated to take 3 Transportation System Tech
D's 2 hours per each luminaire head. Tech D bill rate as of January 2014 is $56.99 per hour. This PM will also take one bucket truck 7G5 series which charges out at $16.01 per hour and a 2G2 series van which charges
out at $3.53 per hour. A lamp is approximately $15.00. When you add labor of $341.94 plus $39.08 for vehicle plus $15.00 for parts you get a total of $396.02. Since this charge occurs every 4 years this total is divided by
4 for an average yearly cost approximately $99 per luminaire head.
* Signal PM cost was figured as follows: 13 PM's per year, 1 overhead relamp PM and 12 monthly cabinet PM's. The cabinet PM is one Transportation Systems Tech D for 1 hour. The TST D bills at $56.99 per hour. This
PM will also take a 2G2 series van which charges out at $3.53 per hour. There will be approximately $10 for parts for each cabinet PM. For each cabinet PM the cost is $56.99 for labor and $3.53 for a vehicle. The total is
$70 52 times 12, this is a total of $846.24. The overhead PM will take 3 TST D's 4 hours. This PM will also take a 7G6 series bucket truck which charges at $10.66 per hour. This PM will also take a 2G2 series van that
charges at $3.53 per hour. This PM will also take approximately $175 in parts (depends on size of intersection). For each overhead PM the cost is $683.88 for labor plus vehicles at $56.76 plus parts at $175.00, this equals
$915.64. The total per signal per year is $915.64 plus $846.24 this equals $1761.88.
* Flasher PM cost was figured as follows: 1 PM per year which is an overhead relamp. The overhead PM will take 3 TST D's 2 hours. The TST C's charge out at $56.99 per hour. This PM will also take a 7G6 series bucket
truck which charges at $10.66 per hour and a 2G2 van wich charges at $3.53 per hour. This PM will also take approximately $15 in bulbs. The total PM cost is $341.94 for labor, $28.38 for vehicles, and $15 for parts, this
* Luminaire and signal emergency maintenance cost is an educated guess for an average per year. It could be substantially more than the estimate depending on circumstances.
* The signal operation costs are figured as follows: Urban isloated low speed: This type of intersection will take a Transportation Engineer 2 which bills at $52.32 per hour, 40 hours every 3 years. This is an average cost of
$697 60 per year. Rural isolated high speed This type of intersection will take a TE2 60 hours every 2 years. This is an average cost of $1569 60 per year. Urban isolated high speed This type of intersection will take a
TE2 60 hours every 2 years. This is an average cost of $1569.60 per year Coordinated arterial: This type of intersection will take a TE2 80 hours every 2 years. This is an average cost of $2092.80 per year
* Locate costs are an average per year based on the last 2 years expenses.
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Exhibit A
Page 2 of 4
GMB 1044
• EXHIBIT A
STATEMENT OF WORK
STATE's responsibilities regarding the designated ITS systems shall include providing routine maintenance and
operation which shall include the following activities:
a. Day to day observation of camera and VMS sign operations and performance.
b. Removal and replacement of failed components. The failed components replaced by the STATE shall be
replaced with CITY owned components or the CITY shall purchase the new components from STATE.
c. Maintain accurate records, as to the time and materials used in completing the various tasks for each
location.
d. Routine preventative maintenance to the extent consistent with the STATE's current preventative
maintenance standards.
e. Maintenance of communications end equipment located at each device location cabinet,
communications end equipment located in shared use hub located on 1-90 at Sprague Ave. Interchange,
and communications end equipment located at Spokane Regional Transportation Management Center
(SRTMC) transmitting/receiving video/data from ITS systems identified in this Exhibit.
f. Protect underground facilities by providing locating services for fiber optic cable and associated
infrastructure. Maintain accurate records of locate requests in case of third party damage
LOCATION
CCTV System
Appleway and Park Ave. SW Corner
CCTV System
Appleway and Dishman-Mica NE Corner
CCTV System
Appleway and University NW Corner
CCTV System
-332 Cabinet with communication equipment
- Modified B Service
SR27 and Valleyway NW Corner
CCTV System
-332 Cabinet with communication equipment
and SB count station
SR27 and Mission SW Corner
CCTV System
-332 Cabinet with communication equipment
SR27 and SR290 SW Corner
VMS and Controller Cabinet
Sprague Ave. Between 1-90 and Thierman Road
Communication Equipment
-Patch Panel w/ 72 fiber terminations
-EtherWAN switch for signal data transmission
-Optelecom Transmitter and Receivers for
video transmission
CC 090 050/shared use cabinet at Sprague Ave. I/C (I-
90)
Communication Equipment
-Optelecom Receiver for video transmission
SRTMC
Communication Equipment
-EtherWAN switch
-Fiber patch panel
CC 090 057/CCTV Cabinet at Pines Rd. 1/C (1-90)
Underground Fiber Optic Cable System
-Fiber optic cable -Cable boxes
-Pull boxes
SR27 at Sprague Ave. to SR27 at SR290 (2.6 miles)
GMB 1044
Exhibit A
Page 3 of 4
GMB 1044
Exhibit A
CITY OF SPOKANE VALLEY ITS PM ESTIMATE
Item Unit Quantity Cost Total
CCTV: 4 per year
3 TST's for 3 hours @ $56.99 per hour (includes traffic control) Hour 9 $ 56.99 $ 512.91
1 7G5 bucket truck for 3 hours @ $16.01 per hour Hour 3 $ 16.01 $ 48.03
1 TMA for 3 hours @ $5.57 Hour 3 $ 5.57 $ 16.71
Materials $20 LS 1 $ 20.00 $ 20.00
Total per PM per camera: $597.65 $ 597.65
CCTV: 4 per year 4 $ 597.65 $2,390.60
VMS: 2 per year
3 TST's for 4 hours @ $56.99 per hour (includes traffic control) Hour 12 $ 56.99 $ 683.88
1 7G5 bucket truck for 4 hours @ $16.01 per hour Hour 4 $ 16.01 $ 64.04
1 TMA for 4 hours @ $5.57 Hour 4 $ 5.57 $ 22.28
Materials $10 LS 1 $ 10.00 $ 10.00
Total per PM per sign: $780.20 $ 780.20
VMS: 2 per year 2 $ 780.20
CITY OF SPOKANE VALLEY EMERGENCY REPAIR ESTIMATES
CCTV: VMS:
$500 per camera per year. These are very expensive devices $500 per sign per year. These are very expensive devices
so the actual cost to repair could be much higher. so the actual cost to repair could be much higher.
COMMUNICATIONS SYSTEM:
$500 for the system per year. These are very expensive devices
so the actual cost to repair could be much higher
CITY OF SPOKANE VALLEY LOCATING ESTIMATES
FIBER UNDERGROUND:
2.6 miles at $1,000 per mile:
Unit Quantity Cost Total
Fiber locating Mile 2.6 $ 1,000.00 $ 2,600.00
Communication system Each 1 $ 500.00 $ 500.00
Cameras Each 6 $ 2,390.60 $ 14,343.60
VMS Each 1 $ 1,560.40 $ 1,560.40
CCTV Repair Each 1 $ 500.00 $ 500.00
VMS Repair Each 1 $ 500.00 $ 500.00
Total Agreement Cost $ 20,004.00
$1,560.40
GMB 01044
Exhibit A
Page 4 of 4
GMB 1044
EXHIBIT B
AMENDMENT NO.
TRAFFIC SIGNAL, ILLUMINATION, ITS ADDITION OR DELETION
LOCATION/SR
/STREET/
MILE POST
# OF
SIGNALS
# OF
LUMINARES
(WATTAGE)
IT SYSTEM
ILLUMINATION
PM COST
SIGNAL
PM COST
IT PM
COST
FLASHER
PM COST
ILLUMINATION
EMERGENCY
MAINT COST
SIGNAL
EMERGENCY
MAINT COST
IT
EMERGNCY
MAINT COST
SIGNAL
OPERATION
COST
LOCATE COST
ADDITION = A
DELETION = D
TOTALS
ESTIMATED ANNUAL COST
"Illumination PM cost was figured as follows: 1 PM every 4 years This PM includes clean fixture, replace bulb, service PM, clean around bases, and re -torque bolts. This is estimated to take
3 Transportation System Tech C's 2 hours.per each luminaire head. Tech C bill rate as of March 2008 is $47.86 per hour. This PM will also take one bucket truck 7G5 series which charges
out at $14.39 per hour and a 2G2 series van which charges out at $2.54 per hour. A lamp is approximately $15.00. When you add labor of $287.16 plus $33.86 for vehicle plus $15.00 for
parts you get a total of $336.02. Since this charge occurs every 4 years this total is divided by 4 for an average yearly cost approximately $84 per luminaire head.
* Signal PM cost was figured as follows: 5 PM's per year, 1 overhead relamp PM and 4 quarterly cabinet PM's. The cabinet PM is one Transportation Systems Tech C for 3 hours. The TST
C bills at $47.86 per hour. This PM will also take a 2G2 series van which charges out at $2.54 per hour. There will be approximately $10 for parts for each cabinet PM. For each cabinet PM
the cost is $143.58 for labor and $7.62 for a vehicle. The total is $161.20 times 4, this is a total of $644.80. The overhead PM will take 3 TST C's 6 hours. This PM will also take a 7G6
series bucket truck which charges at $9.03 per hour. This PM will also take a 2G2 series van that charges at $2.54 per hour. This PM will also take approximately $175 in parts (depends on
size of intersection). For each overhead PM the cost is $861.48 for labor plus vehicles at $69.42 plus parts at $175.00, this equals $1105.90. The total per signal per year is $1105.90 plus
$644.80 this equals $1750.70.
* Flasher PM cost was figured as follows: 1 PM per year which is an overhead relamp. The overhead PM will take 3 TST C's 2 hours. The TST C's charge out at $47.86 per hour. This PM will also take a
7G6 series bucket truck which charges at $9.03 per hour and a 2G2 van which charges at $2.54 per hour. This PM will also take approximately $15 in bulbs. The total PM cost is $287.16 for labor, $23.14
for vehicles, and $15 for parts, this totals $325.30.
* Illumination, IT and signal emergency maintenance cost is an educated guess for an average per year. It could be substantially more than the estimate depending on circumstances.
* The signal operation costs are figured as follows: Urban isolated low speed: This type of intersection will take a Transportation Engineer 2 which bills at $46.19 per hour, 40 hours every 3
years. This is an average cost of $615.87 per year. Rural isolated high speed: This type of intersection will take a TE2 60 hours every 2 years. This is an average cost of $1385.70 per year.
Urban isolated high speed: This type of intersection will take a TE2 60 hours every 2 years. This is an average cost of $1385.70 per year. Coordinated arterial: This type of intersection will
take a TE2 80 hours every 2 years. This is an average cost of $1847.60 per year.
* Locate costs are an average per year based on the last 2 years expenses.
GMB 01044
EXHIBIT B
WORKSHEET B 1
AMENDMENT NO.
SIGNAL / ILLUMINATION / ITS ADDITION OR DELETION
LOCATION/SR/STREET/
MILE POST
# OF
SIGNALS
# OF
LUMINARES
(WATTAGE)
ITS SYSTEM
ILLUMINATION
PM COST
SIGNAL
PM COST
ITS PM
COST
FLASHER
PM COST
ILLUMINATION
EMERGENCY
MAINT COST
SIGNAL
EMERGENCY
MAINT COST
ITS
EMERGENCY
MAINT COST
SIGNAL
OPERATION
COST
LOCATE COST
ADDITION = A
DELETION = D
TOTALS
ESTIMATED ANNUAL COST
(From Exhibit A)
EXHIBIT C
AGREEMENT GMB 1044
SIGNALS/ILLUMINATION/ITS REPAIR or REPLACEMENT
SUPPLEMENT NO. S
This Supplement to Agreement GMB 1044 is for the repair and/or replacement of
Signals/Illumination/ITS as further provided herein and is made and entered into between
Washington State Department of Transportation, hereinafter the "STATE," and the City of
Spokane Valley, hereinafter the "CITY," collectively referred to as "Parties," and
individually, the "Party."
WHEREAS, the Parties entered into Agreement GMB 1044 for the operation and
maintenance of CITY owned Signaled, Illumination, and ITS systems, and
WHEREAS, the CITY wishes to supplement this Agreement pursuant to Agreement Section
4 by including certain repair and/or replacement work (Work) that is not covered under
Agreement Section 2.1, Provide Routine Maintenance and Operation or Agreement Section
2.2, Provide Emergency Maintenance, and
WHEREAS, the STATE agrees to perform the Work at the CITY's expense, as provided in
the Agreement,
NOW, THEREFORE:
Signals/Illumination/ITS Repair or Replacement
1. The Work proposed under this Supplement is described in the attached
proposed work sheet.
2. The CITY agrees w reimburse the STATE for all costs and expenses
associated with this Supplement pursuant to Section 7 Payment, of GMB 1044.
Effective Date
The effective date to start the Signals and/or Illumination and/or ITS Work identified
in this Supplement is
Date: month/day/year
CITY OF SPOKANE VALLEY WASHINGTON STATE DEPARTMENT
OF TRANSPORTATION
By: By:
Title: Title: ER Asst. Region Administrator for
Maintenance and Operations
Date: Date:
Agreement GMB 1044
Exhibit C, Supplement Worksheet
Proposed Work
System Type:
Signals and/or Illumination and/or ITS
Location:
Work to be performed:
Estimated Cost:
Remarks: