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2014, 10-14 Regular Formal Format MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, October 14,2014 Mayor Grafos called the meeting to order at 6:00 p.m. Attendance: City Staff: Dean Grafos,Mayor Mike Jackson City Manager Arne Woodard,Deputy Mayor Mark Calhoun, Deputy City Manager Bill Bates, Councilmember Cary Driskell, City Attorney Chuck Hafner, Councilmember Erik Lamb, Deputy City Attorney Rod Higgins, Councilmember Eric Guth, Public Works Director Ed Pace, Councilmember Mike Basinger, Economic Dev. Coordinator Ben Wick, Councilmember Doug Powell, Building Official Rick VanLeuven, Police Chief Chris Bainbridge, City Clerk INVOCATION: Pastor Chris Brummett of Valley Fourth Memorial Church gave the invocation. PLEDGE OF ALLEGIANCE: Council, Staff, and audience rose for the Pledge of AIlegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD,LIAISON SUMMARY REPORTS: Councilmember Hafner: reported that he attended a SCOPE Recognition Dinner; said the State Board of Health representatives were available to speak with several people from the Regional Health District about the topic of septic tanks in the Puget Sound and the problem with not keeping them maintained; said our Health District Officer Dr. Joel McCullough gave a report about the Health District's recent international award in Shanghai, China, naming us as one of the three healthiest workplaces in the world. Councilmember Pace: reported that he attended the STA (Spokane Transit Authority) Planning Committee meeting and heard presentations about community meetings including the STA "Moving Forward" Plan to grow their system; went to the Law and Justice Committee meeting here last week which included the topic of weaknesses in electronic home monitoring; said he took a tour of Spokane Valley Tech School and was amazed at the facility; went to the Chamber of Commerce Governance Committee, and attended the Greater Valley Support Network Monthly meeting. Councilmember Higgins: no report. Councilmember Bates: said he attended the Sullivan Bridge launch and ribbon cutting; went to the Inland Northwest Partner's Conference with Councilmembers Hafner and Higgins at Hayden Lake, Idaho, where they heard about tourism travel and the economy, and said tourism is our state's fourth largest industry; went to the annual SCOPE Appreciation Dinner; participated in the monthly Regional Clean Air Agency meeting which included the topic of trading outdated woodstoves for less polluting models; and went to our City's Governance Manual meetings and said something should be coming to Council soon on proposed changes. Councilmember Wick: reported that he attended the Spokane Regional Transportation Committee meeting and mentioned the previously awarded $1 million for our City's Appleway project, said it was ranked #2 on the contingency list and could potentially pick up another $200,000; said he met with Minutes Regular Council Meeting 10-14--2014 Page 1 of 5 Approved by Council: 10-28-2014 Senators Padden and King and gave a brief talk on the Barker Bridge Separation Plan; and also toured the property showing the Senators what it is we are trying to do. Deputy Mayor Woodard: no report. MAYOR'S REPORT: Mayor Grafos said he welcomed the Senate Law & Justice Council to City Hall for a meeting last week; and attended a subcommittee meeting with Senators Padden and King yesterday. PUBLIC COMMENTS: Mayor Grafos invited public comments. Misty Ashley: said she moved here from California to be in a nice community; said her father and father- in-law are truck drivers; they live on 9th Street and park in their own driveway; said they are very quiet and respectful of neighbors, and said she doesn't see a problem with what they are doing. Jim Fallis: said he lives in Spokane Valley, he is a truck driver and occasionally brings his truck home; said he is very quiet and would not bring a loud vehicle out in the early morning; and said he doesn't understand all the problems. Gary Swanson: said he also lives in Spokane Valley and is also a truck driver; said there are several trucks around his neighborhood and no one has ever complained; he said they don't bring their trailers home; said if Council takes that away they'd have no place to put them and can't afford to rent property with security and electricity and would risk losing their jobs; said he doesn't think Council can do this; said he thinks he can get a lot of signatures and that the truck people will back them and he suggested Council check with the City Attorney to see if that would be legal; said he has a right to work and make a living. Robert Ashley: said most truck drivers moved to Spokane Valley so they wouldn't have to think about overhead costs or where to park; said if that is taken away it would add an overhead cost to them and would break some of them. Mark Mangarella: said he is a neighbor of the Ashleys and lives on 9th; said people who have trucks are respectful and most people wouldn't even know they had trucks until you drive past as the trucks are tucked away; said he never hears them; they are safe and they drive slow and are respectful and don't make the place look like a dump and he gives them his full support. Helena Folsom: spoke concerning sidewalks; said she lives in Spokane Valley close to Adams Elementary and is concerned about kids going to and from school; said as new development comes in they include sidewalks and improvements; and she asked about the City considering extending that to beyond the area of the developers; said she would like to see that occur at least in future developments around schools. Blair Ashley: said he lives in Spokane Valley and wants to know how many complaints were received about commercial trucks parked in residential areas. 1. PUBLIC HEARING: Proposed 2015 Budget—Mark Calhoun Mayor Grafos opened the public hearing at 6:23 p.m. After Deputy City Manager Calhoun went through the PowerPoint presentation explaining the highlights of the proposed budget, including the two recently added non-recurring expense changes, Mayor Grafos invited public comment. No comments were offered and Mayor Grafos closed the public hearing at 6:34 p.m. 2. PUBLIC HEARING: Community Development Block Grant (CDBG) Proposed Projects—Mike Basinger Mayor Grafos opened the public hearing at 6:35 p.m. Economic Development Coordinator Basinger explained about the CDBG funding progressions and our City's guaranteed 20% set-aside; he went over the grant criteria and project selection methodology and said both projects are consistent with the City's adopted Bike Pedestrian Master Plan and meet the grant criteria. Mr. Basinger also explained that there were years in the past when we did not receive our full funding, and he is optimistic about receiving more this year. Mayor Grafos invited public comment. Ms. Helena Folsom said she understands that this involved a grant focused toward lower income neighborhoods, and said she has a concern about the need for sidewalks in the moderate to higher neighborhoods as well, and mentioned Adams Elementary on Minutes Regular Council Meeting I0-14--2014 Page 2 of 5 Approved by Council: 10-28-2014 Progress; said the recent development includes beautiful sidewalks, but the rest of the area needs help and perhaps in future similar projects, the City could make some sort of a match to fund more sidewalks. There were no other public comments and Mayor Grafos closed the public hearing at 6:45 p.m. Deputy Mayor Woodard said that about three years ago we did not take our full funding allotment; that he is a member of that committee and his rationale for recommending less to our City was that some of the other communities needed water and sewer; said things have turned around now and he is not hesitant to ask for the extra funds. City Manager Jackson said staff will look into the Adams Elementary sidewalk mentioned by Ms. Folsom; said the City funds projects through a variety of sources and this is just one program. 3. PUBLIC HEARING: Draft 2014 Amended Transportation Improvement Plan (TIP) — Steve Worley At 6:46 p.m., Public Works Director Guth, standing in for Mr. Worley, explained the need for amending the 2014 TIP due to the added Sullivan Preservation Project. Mayor Grafos invited public comment; no comments were offered and Mayor Grafos closed the public hearing at 6:49 p.m. 4. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of claim vouchers on Oct 14,2014 Request for Council Action Form Totaling: $4,035,437.78 b. Approval of Payroll for Pay Period Ending September 30,2014: $424,495.86 c. Approval of September 5, 2014 Council of Governments Meeting Minutes d. Approval of September 9, 2014 Formal Council Meeting Minutes e. Approval of September 16,2014 Study Session Council Meeting Minutes f. Approval of September 23, 2014 Formal Council Meeting Minutes g. Approval of October 7,2014 Study Session Council Meeting Minutes It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 5. First Reading Proposed Property Tax Ordinance#14-011 —Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 14-011, levying regular property taxes for 2015, to a second reading. Deputy City Manager Calhoun explained that this property tax ordinance does not include the State permitted 1% increase, but does include property taxes on new construction. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 6. Proposed Resolution#14-010 Amending 2014 Transportation Improvement Plan—Steve Worley It was moved by Deputy Mayor Woodard and seconded to approve Resolution 14-010 adopting the second amended 2014 Transportation Improvement Plan as presented. Public Works Director Guth, speaking for Mr. Worley, noted that this amendment includes the added Sullivan Preservation Project. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 7. Motion Consideration: Street Maintenance Contract—Eric Guth It was moved by Deputy Mayor Woodard and seconded to award the Street and Stormwater Maintenance and Repair Services contract to Poe Asphalt Paving, Inc. in an amount not to exceed$1,366,663 and to authorize the City Manager to finalize and execute the contract. Public Works Director Guth explained that the current contract expires at the end of this year, that the contract was put out for bids, four bidders responded with Poe as the lowest responsive and responsible bidder, and that the bids came in under the Minutes Regular Council Meeting 10-14--2014 Page 3 of 5 Approved by Council: 10-28-2014 current contract amount. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed: None. Motion carried. 8. Motion Consideration: CH2M Hill Contract Amendment—Eric Guth It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager or his designee to execute Contract Supplement #12 with CH2M Hill in the amount of$377,505 for construction phase services on the Sullivan Road West Bridge Replacement Project #0155. As noted on his Request for Council Action Form, Public Works Director Guth explained the background and purpose of this supplemental agreement for construction services for the Sullivan Road West Bridge Replacement Project. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 9. Motion Consideration: Community Development BIock Grant Proposed Projects—Mike Basinger It was moved by Deputy Mayor Woodard and seconded to authorize staff to prepare CDBG applications for the following sidewalk projects in the following order of priority: (1) Mission Avenue east of Lily Road to Park Road; and (2) Park Road, Mission Avenue to Nora Road Economic Development Coordinator Basinger explained that this motion accompanies the hearing held earlier tonight. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: Mayor Grafos invited public comment; no comments were offered. Mayor Grafos called for a recess at 7:05 p.m.; he reconvened the meeting at 7:18 p.m. ADMINISTRATIVE REPORTS: 10. Historic Preservation—Mike Basinger; and Greg Griffith,Archaeology&Historic Preservation Economic Development Coordinator Basinger introduced and welcomed Mr. Greg Griffith, Deputy State Historic Preservation Officer for the Washington State Department of Archaeology and Historic Preservation; and Ms. Megan Duvall, formerly of the Washington State Department of Archaeology and Historic Preservation, and who is now the Historic Preservation Officer for the City of Spokane. Mr. Basinger said that tonight's presentation is in response to Council's request for further information concerning the Certified Local Government Program. Mr. Griffith gave a brief overview of the Program, followed by further information from Ms. Duvall concerning how to begin the Certified Local Government (CLG) Program, that the first step would be to create an ordinance to set up the Historic Preservation Commission, as well as define the local register of historic places; she further explained what a CLG does, the benefits of becoming a CLG, how to apply to become a CLG and what the responsibilities include; she explained about special tax valuation, CLG grants, the possibility of having an interlocal agreement with the City of Spokane, and then showed some examples from WISAARD (Washington Information System for Architectural and Archaeological Records Data), their searchable online database,which includes information and photos about the listed properties. Councilmember Wick said he would be open to working with the City of Spokane and using that model via the interlocal agreement. Ms. Duvall said that it doesn't take a lot of money to become a CLG, that it does require staff time and a good volunteer base, and while professionals would be beneficial, the City could hire a consultant for about ten hours a month to run meetings and/or do prep work for staff. Mayor Grafos said he too likes the idea of the interlocal agreement with the City of Spokane. Ms. Duvall said she thinks our City would still want its own commission, and that local historical society or museum curators are good sources. There was consensus to move forward with the program of a CLG. Minutes Regular Council Meeting 10-14--2014 Page 4 of 5 Approved by Council: 10-28-2014 11. Proposed 2014 Budget Amendment—Mark Calhoun Deputy City Manager Calhoun explained all the proposed amendments as noted in his October 14, 2014 Request for Council Action Form, noting that a public hearing is scheduled for October 28 on the proposed amended budget. 12. Advance Agenda Councilmember Pace said he would like to have a future administrative report on tonight's Public Safety Contract Update information only item. INFORMATION ONLY (will not be reported or discussed): The (13) Solid Waste Management PIan; (14) Moderate Risk Waste Plan; and (15) Public Safety Contract Update were for information only and were not reported or discussed. CITY MANAGER COMMENTS City Manager Jackson mentioned the City's new ad and billboards for the solid waste program; said that we are seeking a position on the Law and Justice Commission but so far have not received anything in the affirmative, and said he will be contacting other cities to see if Spokane Valley can be the representative seat for the cities; there was no objection from Council in moving forward in that regard. Mr. Jackson also noted that he met with Dr. Harken of the Arts Council as they are working on a new sculpture to donate to Spokane Valley, the sculpture of the Dance of the Sun and the Moon, with the idea of placing it west of the Walking the Line Sculpture; and said they have a scheduled unveiling of March 26, 2015. Mr. Jackson also noted he has been working on a submission to GSI to be part of their legislative agenda in asking for support for the $1 million for the Appleway Trail, and for long-term support for the Barker Overpass Project. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:20 p.m. y. ATTE / Dean Grafos, Mayor . _ .. . 6' 1 ` lIri ine Bainbridge, City Cle 17 ;\ Minutes Regular Council Meeting 10-14--2014 Page 5 of Approved by Council: 10-28-2014 GENERAL PUBLIC COMMENT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING October 14, 2014 GENERAL CITIZEN COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTE: Please sign in if you wish to make public comments. NAME TOPIC OF CONCERN YOUR CITY OF RESIDENCE PLEASE PRINT YOU WILL SPEAK ABOUT Vit tA16^ COMO-64 Pot6 if 5e„.)1-aNk ailitte Please note that once information is entered on this form, it becomes a public record subject to public disclosure.