2003, 01-16 Special Meeting Minutes City of Spokane Valley
City Council Minutes
Special Meeting
January 16, 2003
The special meeting of the Spokane Valley City Council was called to order by Mayor
Michael DeVleming at 7:03 p.m.
Councilmembers present: Mayor Michael DeVleming, Deputy Mayor Diana Wilhite,
Councilmembers Dick Denenny, Mike Flanigan, Rich Munson, Gary Schimmels and
Steve Taylor.
Staff present: Interim City Manager Lee Walton, Interim Attorney Stanley Schwartz,
Interim Deputy Manager Stan McNutt, Interim Contracts Manager Bob Jean, Interim
Administrative Assistant Sue Larson, and Interim City Clerk Ruth Muller.
Executive Session: Mayor DeVleming advised that Council will recess to executive
session for approximately 45 minutes for discussion of legal,personnel and real estate
matters. All persons not required at the executive session exited the chambers.
The executive session was extended for approximately one hour at 8:00 p.m.
The executive session was further extended for approximately two hours at 9:00 p.m.
The meeting reconvened from executive session at 10:20 p.m.
Agenda Bill No. 2003-028, City Hall Lease: Interim Attorney Schwartz said that he
recommends in the form of a motion that the Council accept the lease agreement as
presented to the City Council tonight, authorize the Interim Attorney to make
modification to the lease agreement and approve it as to form, and authorize the Interim
City Manager to execute the lease.
Councilmember Munson moved and Councilmember Flanigan seconded that the
Commercial Lease Within the Clock Tower Professional Building at Redwood Plaza
presented to the City Council tonight be accepted, that the Interim Attorney be authorized
to make modifications to the lease agreement as follows, approve it as to form, and that
the Interim City Manager be authorized to execute the lease agreement as modified.
Modifications to be made to the lease agreement include:
Paragraph No. 1: Add language relating to the fenced parking area as part of the leased
premises.
Council minutes,Jan. 16,2003,Approved Feb. 11,2003 1
Paragraph No. 5: The City will have ten parking spaces dedicated specifically for City
use.
Paragraph No. 7, Leasehold Improvements: Plans and specifications for leasehold
improvements to Suites 101, 105 and 106 shall be as agreed to by the parties. Upon
termination of the lease, the City has the right to keep the dais and related fixtures as well
as cabinetry, provided the space is returned to the condition it was in prior to
construction, with reasonable wear and tear accepted.
Paragraph No. 36, Security: Provision will be made for City access to the building and
the premises after normal business hours for meetings and special events that occur
outside of those business hours, with specific arrangements on security to be agreed to
between the parties.
Paragraph No. 38, Cost of leasehold improvements: Actual cost of improvements are to
be paid by the City and will be factored into the rent paid by the City. Construction shall
start immediately upon execution of the lease. Actual cost of the leasehold improvements
for Suites 101, 105 and 106 will be factored into the rent and amortized over the four-
year lease period.
Motion authorizing execution of the lease agreement for City Hall space as amended
carried unanimously.
Interim Attorney Schwartz said that he will have a revised lease agreement prepared,
ready for review by the Council January 21, and if there are no questions relating to the
revised document, it will be executed on or about January 23.
Councilmember Flanigan moved and Councilmember Taylor seconded that the meeting
adjourn. The motion carried unanimously.
The meeting adjourned at 10:25 p.m.
ATTEST: APPROVED:
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Interim City Clerk Mayor Michael DeVlemin_
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Council minutes,Jan. 16,2003,Approved Feb. 11;2003 2