14-189.00 Spokane Rock Products: Sprague Ave Reconstruction pOlia,ne
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CHANGE ORDER TO CONSTRUCTION CONTRACT NO: 14-029
DEPARTMENT OF PUBLIC WORKS
PROJECT: Sprague Street Preservation Project CHANGE ORDER NO: 6
CONTRACTOR: Spokane Rock Products,Inc. CONTRACT DATE: 7/10/2014
PROJECT NO: 0187
DESCRIPTION OF CHANGES
This Is an administrative change order that breaks out quantity overuns for Portable Changeable Message Signs,
utility adjustments,and for work associated with stormwater work patching.
Item No pescriptlon Unit Quantity Unit Price DA(
104 PORTABLE CHANGEABLE MESSAGE SIGN HR 607 $3.50 $1,774.60
134 ADJUST EXISTING CATCHBASIN OR DRYWELL EA 12 $400.00 $4,800.00
203 STORMWATER PATCH REMOVAL SY 87.6 $10.20 $893.52
210 CRUSHED SRUFACING TOP COURSE,8 IN.DEPTH SY 87.6 $17.93 $1,670.67
-• 211 HMA CL 1/2"PG 79028,0,50 FT DEPTH, PATCH SY 87.7 $86.00 $7.542.20
Total Amount of this Change Order: $15,680.89
SUBSTANTIAL COMPLETION
Original Date: Prior to this Change Order: Including this Change Order:
Original Working Days: 40 Working Days Added by this CO: 0 Working Days including this CO: 40
THESE CHANGES RESULT IN THE FOLLOWING ADJUSTMENTS OF CONTRACT PRICE;
ORIGINAL TOTAL CONTRACT AMOUNT — $ 962566.49
TOTAL PRIOR CONTRACT CHANGE ORDER AMOUNT(Thru CO 6A) $ 22806.66
TOTAL CONTRACT PRICE PRIOR TO THIS CHANGE ORDER $ 986,373.16
NET THIS CHANGE ORDER _ $ 16580.89
TOTAL CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER ,$ 1,001,954.04
CONTRACTOR ACCEPTANCE: DATE: /) -2 T'/9
The contractor hereby accepts this adjus ant under the terms of the original contract for all work perfomed.
RECOMMENDED BY: ,...c. -- ' ham.. DATE: /e "23,/ e
t`P a Manager
APPROVED BY: 74..�.,,�2e'�Z DATE: /o/Z`v/`l
" ) c Guth,Public Works Director
APPROVED BY: w/ DATE:
Mike Jackson,City Manager
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ATTACHMENTS;
Distribution:
ORIGINALS TO: City of Spokane Valley Clerk's Office
COPIES TO: Contractor,PW Project File,Finance dept.City Manager
7/1/2014
I
CO1(1- 121
01°°\41ftik Public Works Department
Sjôkane Capital Improvement Program
Valley - 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
.00509.921.1000 ♦ Fax: 509.688-0261 • cityhall®spokanevalley.org
Change Order Memorandum
Date: October 23, 2014
To: Eric Guth Through: Steve Worley
From: Craig Aldworth
Re: Change Order 6—Sprague St. Pres. Project, CIP 0187
Budget Account No. 311.000.187.595.30.63.00 Spokane Rock Products Contract 14-029
This is an administrative change order that pays for bid item quantity overruns for Portable
Changeable Message Signs,utility adjustments, and for work associated with storm water work
patching. The Change Order breaks out payment for these overruns so that the overall contract
price will be increased to cover the final estimated costs.
The change order is estimated to increase the cost of the project$16,580.89. This project is
86.5%funded by Federal Grant STPUL -3840 (010) and the 13.5%match is funded by Spokane
Valley Street Preservation Fund 311. 13.5%of Storm water work in Schedule B, is eligible to be
funded by Fund 402. There are sufficient funds in the project budget to cover these costs.
Revenues: Expenditures:
PE $ 51,000
Federal STP(U) Grant-86.5%$1,193,614 CE (est max total) $ 70,000
City Street Preservation $ 186,286 Construction (est max total) $1,001,954
Total Funds Available $1,379,900 Total Est. Expenditures $1,122,954
Original Contract amount= $ 962,566.49
Previous Change Order Cost(Through CO 5A)= $ 22,806.66
Change Order#6 Cost= $ 16,580.89
Project Cost including Change Order#6= $1,001,954.04
15%of Original Contract amount= $144,384.97
Max Public Works Director Contract authority= $75,000.00
Change Order Cost to date= $39,387.55
Remaining P.W. Director Contract Authority after CO #6 $35,612.45
Cc: Finance Department
Clerk's Office
ocikaPublic Works Department
ne Capital Improvement Program
Valley®
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org
Change Order Memo
Date: October 23, 2014
By: Craig Aldworth
Re: Change Order 6
Sprague Street Preservation Project, CIP 0187
1. Describe the Change This Change Order is an administrative change order that pays for
bid item quantity overruns for Portable Changeable Message Signs, utility adjustments, and
for work associated with storm water work patching. The change order breaks out payment
for the overruns so the overall contract price is adequate to cover the final estimated costs.
2. Evolution of the Change
Portable Changeable Message Signs (PCMS) The estimated hours for the signs did
not account for possible rain or construction delays. The over-run increased the bid
quantity 24.1% and the unit price was not adjusted.
Utility Adjustments The utility adjustments required behind the curbs were not included
in the bid item quantities. The over-run increased the bid quantity 55%. However, the
increase did not justify a decrease in unit price due to economies of scale.
Storm water work patching Installation of the double depth drywells in the cobble
subgrade soils required larger patching areas than estimated in design in order to
prevent undermining of the surrounding pavement. The over-run increased the three
stormwater Sch B bid item quantities 48%. However, the increase did not justify a
decrease in unit price due to economies of scale.
3. Payment The overrun cost is based on the bid item price, and is summarized below:
Item # Description Over-run Unit Cost Total
104 Portable Changeable Message Sign 507 HRS $3.50/HR $1,774.50
134 Adjust Ex. CB or DW 12 EA $400/EA $4,800.00
203 Stormwater Patch Removal 87.60 SY $10.20/SY $893.52
210 CSTC 8" Depth 87.60 SY $17.93/SY $1,570.67
211 HMA CL '/2" PG 70-28 0.50' Depth, Patch 87.70 SY $86/SY $7,542.20
Total $16,580.89
The project is 86.5%funded by a Federal grant. 13.5% of the cost of Schedule A items
104 and 134 will be paid by fund 311. 13.5% of the cost of Schedule B items 203, 210
and 211 are eligible to be paid out of the storm water fund 402.
4. Time No additional time was granted or taken away by this change order.
5. Prior Approval Change Order 6 is an administrative change order.
6. Attachment None
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1
0187-Sprague Ave Preservation Project
All Activity as of Oct 23 2014
Project Prior life-=
Original I Adjusted Years 2013 2014 To Date Available
REVENUES Bud e� t , Budget Actual Actual Actual Actual Encumbered Funds
STP(U) 1493,614.00 0.00 4,513.48 35,809.26 40,322.74 0.00 1,153,291.26
311 186,286.00 0.00 704.42 0.00 704.42 0.00 185,581.58
Total Revenue 0.00 1,379,900.00 0.00 5,217.90 35,809.26 41,027.16 0.00 1,338,872.84
Original Adjusted Prior 2013 2014 Life Available
EXPENDITURES Budget Budget Years Actual Actual To Date Encumbered Funds
Preliminary Engineering
Salaries&Wages 52,000.00 0.00 3,948.34 18,301.81 22,250.15 0.00 29,749.85
Overtime 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Employee Benefits 18,200.00 0.00 1,269.56 5,832.60 7,102.16 0.00 11,097.84
Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Engineering&Architectural 0.00 0.00 0.00 8,040.00 8,040.00 0.00 -8,040.00
Prof.Svcs-Survey 7,500.00 0.00 0.00 0.00 0.00 0.00 7,500.00
Prof.Svcs.-Geotech 5,000.00 0.00 0.00 0.00 0.00 0.00 5,000.00
Advertising 1,500.00 0.00 0.00 1,088.38 1,088.38 0.00 411.62
Printing&Binding 1,000.00 0.00 0.00 0.00 0.00 0.00 1,000.00
Miscellaneous Services 1,000.00 0.00 0.00 807.51 807.51 0.00 192.49
PE Contingency 4,000.00 0.00 0.00 0.00 0.00 0.00 4,000.00
Total Prelim.Engineering 0.00 90,200.00 0.00 5,217.90 34,070.30 39,288.20 0.00 50,911.80
Right of Way
0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Right of Way 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Construction
Salaries&Wages 43,555.56 0.00 0.00 23,440.36 23,440.36 0.00 20,115.20
Overtime 0.00 0.00 0.00 3,390.12 3,390.12 0.00 -3,390.12
Employee Benefits 15,244.44 0.00 0.00 9,719.39 9,719.39 0.00 5,525.05
Employee Benefits 0.00 0.00 0.00 94.11 94.11 0.00 -94.11
Professional Services 0.00 0.00 0.00 2,580.50 2,580.50 0.00 -2,580.50
Prof.Svcs.Mat.Testing 30,000.00 0.00 0.00 9,471.58 9,471.58 8,970.42 11,558.00
Prof.Svcs.-Consulting 15,000.00 0.00 0.00 667.67 667.67 0.00 14,332.33
Advertising 1,500.00 0.00 0.00 0.00 0.00 0.00 1,500.00
Printing&Binding 1,000.00 0.00 0.00 723.42 723.42 0.00 276.58
Construction 1,099,750.00 0.00 0.00 902,553.24 902,553.24 20,335.77 176,860.99
CN Contingency 83,650.00 0.00 0.00 0.00 0.00 0.00 83,650.00
Total Construction 0.00 1,289,700.00 0.00 0.00 952,640.39 952,640.39 29,306.19 307,753.42
Total Expenditures ..:.` 0.00 1,379,900.00 0.00 : 5,217.90 986,710.69 991,928.59 P.:29,306.19 358,665.22