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2014, 11-17 Special Meeting 6pmAGENDA SPOKANE VALLEY CITY COUNCIL SPECIAL MEETING FORMAL FORMAT Monday, November 17, 2014 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: MAYOR'S REPORT: Proclamation: Giving Tuesday PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. PUBLIC HEARING: Shoreline Master Plan- Lori Barlow 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Nov. 17, 2014 Request for Council Action Form Totaling: $4,097,514.08 b. Approval of Payroll for Pay Period Ending October 31, 2014: $432,781.77 c. Approval of October 21, 2014 Study Session Council Meeting Minutes d. Approval of October 28, 2014 Formal Format Council Meeting Minutes e. Approval of November 4, 2014 Study Session Council Meeting Minutes NEW BUSINESS: 3. Second Reading Proposed Ordinance #14-014 for 2014 Budget Amendment — Mark Calhoun [public comment] 4. Second Reading Proposed Ordinance #14-015 for 2015 Budget Ordinance — Mark Calhoun [public comment] 5. Second Reading Proposed Ordinance #14-016 Code Amendment, Definitions — Christina Janssen [public comment] 6. Second Reading Proposed Ordinance #14-017 Code Amendment, Title 19 — Christina Janssen [public comment] Council Agenda 11-17-14 Special Meeting, Formal Format Page 1 of 2 7. Second Reading Proposed Ordinance #14-018 Code Amendment, Title 22 - Christina Janssen [public comment] 8. Second Reading Proposed Ordinance #14-019 Code Amendment, Manufactured Homes — Marty Palaniuk [public comment] 9. First Reading Proposed Ordinance #14-020 Adopting Shoreline Master Plan — Lori Barlow [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 10. Lodging Tax Advisory Committee Recommendations — Mark Calhoun 11. Stormwater Drainage Easement Modification — John Hohman 12. Advance Agenda — Mayor Grafos INFORMATION ONLY (will not be reported or discussed): 13. Noxious Weed Board Update 14. EXECUTIVE SESSION [RCW 42.30.110(1)(i); and RCW 42.30.110(1)(b)] Potential Litigation; and Acquisition of Real Estate CITY MANAGER COMMENTS ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2"—d and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 03rd and 51 Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 11-17-14 Special Meeting, Formal Format Page 2 of 2 s�u4s' 4Va11ey® rottamation City of Spokane Talky, Washington # Giving Tuesday WHEREAS, #Giving Tuesday, the first Tuesday after Thanksgiving, was founded in 2012 by New York's "92nd Street Y," a nonprofit cultural and community company, in partnership with the United Nations Foundation; and WHEREAS, 92nd Street Y and United Nations Foundation, with a team of influencers and founding partners, launched a global movement that has engaged over 10,000 organizations worldwide; and WHEREAS, #Giving Tuesday is a global day dedicated to giving back; and WHEREAS, on Tuesday, December 2, 2014, charities, families, businesses, community centers, and students around the world will come together for one common purpose: to celebrate generosity and to give; and WHEREAS, #Giving Tuesday is a celebration of philanthropy and volunteerism where people give whatever they are able, and citizens work together to share commitments and rally for their favorite causes thereby helping build a stronger community; and WHEREAS, it is fitting and proper on #Giving Tuesday and on every day, to recognize the tremendous impact of philanthropy, volunteerism and community service as citizens are encouraged to serve others throughout the Holiday Season as well as throughout the year. NOW, THEREFORE, 1, Dean Grafos, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Council and citizens of Spokane Valley, do herby proclaim December 2, 2014 as #Giving Tuesday and I urge all citizens to join together to give back to the community in any way that is personally meaningful. Dated this 17th day of November, 2014. Dea rafos, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: PUBLIC HEARING: Draft Shoreline Master Program (SMP) GOVERNING LEGISLATION: Shoreline Management Act (SMA) RCW 90.58 PREVIOUS COUNCIL ACTION TAKEN: Numerous discussions regarding local implementation of the Shoreline Management Act under RCW 90.58. BACKGROUND: The Planning Commission Recommended Draft Shoreline Master Program has been forwarded to the Council for review and adoption. The document was developed in phases with each phase previously reviewed by the public, technical advisory group, Planning Commission and City Council. At this time the formal public review of the document is underway. The Planning Commission review was completed over a series of three meetings beginning on September 25, 2014. A public hearing was conducted on October 9, 2014 and deliberations were completed on October 23, 2014. As a result of the comments received and revisions to the Cumulative Impacts Analysis Report, revisions were made to the regulations pertaining to piers and docks and vegetation maintenance within utility corridors. The Commission voted 6-0 to recommend acceptance of the draft SMP as presented. Due to the changes incorporated into the Draft by the Planning Commission, an additional public hearing has been scheduled to give opportunity for comment on the Planning Commission Recommended Draft SMP. Staff will present the First Reading of the Ordinance to adopt the Draft SMP as a separate action at the November 17, 2014 meeting. Attorney Tadas Kisielius will be present to answer questions. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Conduct Public Hearing. A motion consideration will be taken during the latter part of the November 17, 2014 meeting. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Lori Barlow, AICP, Senior Planner ATTACHMENTS: Attachment A: Planning Commission Recommended Draft SMP (Previously provided under separate cover for November 4, 2014 meeting.) Attachment B: PowerPoint Presentation Shoreline Master Pro'ram U.date 1 City Council Public Hearing November 17, 2014 Local Adoption Process Planning Commission Review Council Review Study Session Public Hearing Recommend to Council Study Session rist Reading — Public Comment Adopt Ordinance DOE Adoption Process Review and conduct Adopt or ask for Public Hearing changes Development Process Regulatory Framework and State Guidelines7�' � Research, and Review 9 Local SMP Regulations and Existing Conditions RCW —Shoreline Management Act State Guidelines — WAC 173-26 and Guiding Principles - No Net Loss of Ecological FX and Promote Public Access, Protect and Balance Private Property Rights • Law/Guidelines • Inventory Report • SAG Issues Preliminary Draft Developed Legal Review Technical Advisory Group Review Draft Completed What did it take to get a DRAFT??? CM) DRAFT SMP 33 Council —1 Meetings 29 Planning Commission 20 Public Meetings IN Notices to Shoreline Advisory 5 Open Group ./7(Houses Meetings Cpl Shoreline Master Program Structure Ch. 1- Introduction Ch. 2 - Goals and Policies Ch. 3 - Environment Designations Ch. 4 - Development Regulations Supporting Documents • Inventory and Characterization Report • Restoration Plan • Public Access Plan • Cumulative Impacts Analysis • No Net Loss Report CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Check all that apply: Department Director Approval: consent ❑ old business ❑ new business AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 10/23/2014 10/23/2014 10/24/2014 10/30/2014 10/31/2014 11/05/2014 11/06/2014 11/06/2014 11/07/2014 4001 - General Fund 001.011.000.511 001.013.000.513. 001.013.015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.032.000. 001.058.050.558_ 001.058.055.558. 001.058.056.558. 001.058.057.558. 001.076.000.5 76. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.5 50. 001.090.000.560. 001.090.000.594. 001.090.000.595. VOUCHER NUMBERS 5994-5995 33687-33735; 1022140161 33736-33760 33761-33766 (void 33767) 33768-33806; 1030140033 4954; 4965; 4967-4970; 33807-33810 0 public hearing TOTAL AMOUNT $839.00 $1,100,629.92 $134,178.47 $8,119.07 $1,731,419.41 $273,046.49 33811-33865; 1105140007 (void 33851 & 1105140007) $724,007.84 5996-5997 $420.00 33866-33896 $124,853.88 (.RAND TOTAL: S4,097,514.08 Explanation of Fund Numbers found on Voucher Lists Other Funds 101 — Street Fund 103 -- Paths & Trails 105 — Hotel/Motel Tax 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 — Civic Facilities Replacement 204 — Debt Service 301 — Capital Projects (1511/4% REET) 302 — Special Capital Proj (25d 1/4% REET) 303 — Street Capital Projects 304 -- Mirabeau Point Project 307 — Capital Grants 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Pavement Preservation 312 —Capital Reserve 402 — Stormwatcr Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Public Works Comm. Develop.- Administration Comm. Develop.— Dcvelop.Eng. Community Develop.- Planning Community Develop.- Building Parks & Rec--Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Ree-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Economic General Gov't -Social Services General Gov't -Capital Outlay General Gov't -Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: Voucher Lists vchlist 10/23/2014 3:29:59PM Voucher List Page: Spokane Valley Bank code : irk -ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5994 10/23/2014 004032 KOCH, KATIE PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT GREAT ROOM 210.00 Total : 210.00 5995 10/23/2014 002899 PACIFIC CONTRACT & LASER, INSTITUT PARKS REFUND 001.237.10.99 CANCELLATION/ DEPOSITAUDITO 629.00 Total : 629.00 2 Vouchers for bank code : pk-ref 2 Vouchers in this report I, the undersigned. do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Bank total : 839.00 Total vouchers : 839.00 Page: 1 vchlist 1012312014 3:21:19PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 33687 10123/2014 000921 A TO Z RENTAL & SALES INC 33688 10/23/2014 002988 ACE LANDSCAPING CORPORATION 33689 10!23!2014 003076 AMSDEN, ERICA 33690 10!23/2014 001816 BENTHIN & ASSOCIATES 33691 10/23/2014 000815 BNSF RAILROAD CO 33692 10/23/2014 000673 BUDGET ARBOR & LOGGING LLC 33693 10/2312014 002615 BULLOCK, SUSAN 33694 10!2312014 002562 CD'A METALS 33695 10123/2014 000322 CENTURYLINK 33696 10!2312014 002419 CLARKS TIRES & AUTOMOTIVE 33697 10/23/2014 000235 DB SECURE SHRED 33698 1012312014 000409 DEPT OF REVENUE 184818-1 5344 EXPENSE 2189 2190 2211 2213 COUNTS032514 11-2323 EXPENSE 816727 OCTOBER 2014 45393 2721101414 71-0914170 FundfDept 101.042.000.542 101.042.000.542 001.032.000.543 402.000.200.595 402 000.199.595 403.000.192.595 402.000.197.595 101.042.000.542 101.042.000.542 001.013.015.515 101 .000.000. 542 001.076.000.576 001.076.000.576 001.090.000.518 001.239.90.01 Description/Account Amount EQUIPMENT RENTAL Total : 2014 LANDSCAPING RIGHT OF WA Total : EXPENSE REIMBURSEMENT Total : PROFESSIONAL SERVICES PROFESSIONAL SVCS - SURVEY YARDLEY BOUNDARY WORK SURVEYING Total : CLAIM PAYMENT FOR BROKEN GA Total : TREE TRIMMING SERVICES EXPENSE REIMBURSEMENT SUPPLIES: PW Total : Total : Total : 2014 PHONE SVCS: ACCT 509 Z14 - Total 38910D: OIL CHANGE Total : DOCUMENT DESTRUCTION SERV! Total : UNCLAIMED PROPERTY' PAYMENT 70.65 70.65 9,211.41 9,211.41 19.60 19.60 6,350.00 6,400.00 805.00 6,250.00 19,805.00 511.32 511.32 1,087.00 1,087.00 568.83 568.83 31.14 31.14 473.62 473.62 28.65 28.65 164.40 164.40 309.50 Page: vchl'ist 1012312014 3:21:19PM Voucher List Page: —2— Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 33698 10/2312014 000409 000409 DEPT OF REVENUE (Continued) Total : 309.50 33699 10/23/2014 000912 DEX MEDIA WEST OCTOBER 2014 001.076.305 575 ADVERTISING FOR CENTERPLACE 225.25 Total : 225.25 33700 10123/2014 002385 DKS ASSOCIATES 55809 303.303,060.595 ARGONNE CORRIDOR SIGNAL & ❑ 24,052.87 Total : 24,052.87 33701 10123/2014 000999 EASTERN WA ATTORNEY SVC INC 88041 001.013.015.515 PROFESSIONAL SERVICES 45.00 Total : 45.00 33702 10/23/2014 003682 EPIC LAND SOLUTIONS INC 0914-0464 303.303.166.595 0166 - PINES RD & GRACE AVE IN1 803.46 Total : 803.46 33703 10123/2014 000106 FEDEX 2-808-31001 303.303.155.595 SHIPPING CHARGES 10.62 Total : 10.62 33704 1012312014 000007 GRAINGER 9558630456 303.303.155.595 SUPPLIES CIP 0155 229.56 9565713386 402.402.000.531 SUPPLIES: PW 167.76 Total : 397.32 33705 10/2312014 002568 GRANICUS INC 58898 001.011.000.511 BROADCASTING SVCS COUNCIL I\ 719.59 Total : 719.59 33706 10/2312014 001296 H.D. FOWLER CO INC 13766858 402.402.000.531 SUPPLIES: PW 12.50 13769995 402.402.000.531 SUPPLIES: PW 103.79 Total : 116.29 33707 10/23/2014 001723 HEDEEN & CADITZ PLLC 7749 001.013.015.515 PROFESSIONAL SERVICES 275.00 Total : 275.00 33708 10/23/2014 004006 HISTORICAL RESEARCH ASSOCIATES 1409121 402.000.197.595 PROFESSIONAL SERVICES 2,181.50 Total : 2,181.50 33709 10/23/2014 002520 HUSKY INTERNATIONAL TRUCKS 108605 101.000.000.542 SUPPLIES: PW 48.92 110062 101.000.000.542 SUPPLIES: PW 939.61 Total : 988.53 Page: vchtst Voucher List 1012312014 3:21:19PM Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 33710 10/23/2014 002810 INLAND NW PARTNERS ASSOC 33711 10123/2014 001277 L & L CARGILE INC 33712 10123/2014 001944 LANCER LTD 33713 10/23/2014 003959 MAX J KUNEY CO 33714 10/23/2014 003251 MDI MARKETING 33715 10/23/2014 002259 MENKE JACKSON BEYER LLP 33716 10/23/2014 002203 NAPA AUTO PARTS 33717 10!23/2014 000662 NAT'L BARRICADE & SIGN CO Fund/Dept 2014 WINTER MEETING 001.011.000.511 2014 WINTER MTG 001.011.000.511 WINTER MEETING 001.011.000.511 PAY APP 1 0446852 PAY A P P 1 10083 439 497 511 SEPTEMBER 2014 85521 33718 10/23/2014 000616 NEW HORIZONS COMPUTER LEARNING 33521 33719 10/23/2014 002424 PITNEY BOWES GLOBAL 1428301-OT14 33720 10/23/2014 004030 PORTLAND BOLT & MANUFACTURING 73239 33721 10/23/2014 000019 PURRFECT LOGOS INC. 40618 309.000.176.595 001.011.000.511 303.303.155.595 106.000.000.537 001.013.015.515 001.013.015.515 001.013.015.515 101.000.000.542 101.042.000.542 001.018.014.514 001.090.000.518 309.000.176.595 303.303.155 595 Description/Account Amount 2014 WINTER MEETING R. HIGGIN 2014 WINTER MEETING B. BATES 2014 WINTER MEETING C. HAFNEf Total : 0176 - APPLEWAY TRAIL PHASE 2/ Total : BUSINESS CARDS Total 0155 - SULLIVAN RD WEST BRIDGE Total : ADVERTISING FOR SOLID WASTE Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : SUPPLIES ACCOUNT 16402591 Total : SUPPLIES: PW Total : CORE SOLUTIONS MICROSOFT EC Total : POSTAGE METER RENTAL SUPPLIES APPLEWAY TRAIL Total : Total : 40.00 40.00 40.00 120.00 176,264.40 176, 264.40 52.83 52.83 38,488.62 38,488.62 10,009.79 10,009.79 103.90 693.84 888.08 1,685.80 21.72 21.72 182.62 182.62 2,750.00 2,750.00 275.00 275.00 717.20 717.20 DECAL 32.61 Page: vchlist 10123120/4 3:21:19PM Voucher List Spokane Valley Page: 3 d— Bank code : apbank Voucher Date Vendor Invoice 33721 10/23/2014 000019 000019 PURRFECT LOGOS INC. (Continued) 33722 10/23/2014 001892 SKILLINGS CONNOLLY INC 9144 33723 10/23/2014 000230 SPOKANE CO AUDITORS OFFICE TB -6-0101 33724 10/23/2014 000001 SPOKANE CO TREASURER 14500664 33725 10/23/2014 000001 SPOKANE CO TREASURER T8-6-0101 33726 10/23/2014 000862 SPOKANE ROCK PRODUCTS INC. PAY APP 2 PAY APP 4 33727 10/23/2014 000311 SPRINT 33728 10/2312014 000257 STATE AUDITOR'S OFFICE 33729 10/23/2014 003079 SVR DESIGN COMPANY 33730 10/23/2014 001660 TITAN TRUCK EQUIP CO INC 33731 10/23/2014 003458 TRAFFIC SAFETY SUPPLY CO 33732 10/23/2014 001464 TW TELECOM 33733 10/23/2014 003206 VAN NESS FELDMAN LLP 959698810-083 L105355 0011544 1083623 1083624 984853 06583966 114660 Fund/Dept 303.303.156.595 101.042.000.514 001.090.000.566 101.042.000.514 311.000,187.595 311.000.180.595 Description/Account Amount Total : RIGHT OF WAY ACQUISITION SERA Total: RECORDING FEE QUIT CLAIM DEE Total : 3RD QTR LIQUOR EXCISE & PROF Total : EXCISE TAX PROCESSING QUIT CI Total : 0187 - SPRAGUE AVE STREET PRE 0180 - CARNAHAN, INDIANA, SPRA Total : 001.058.057.558 GPS PHONE 001 090.000 514 SAO AUDIT OF 2013 309.000.176.595 101.042.000.542 101.042.000.542 101.042.000.542 001.076.305.575 001.013,015.515 Total: Total : 0176-APPLEWAY TRAIL CN DOCS Total : 58402D: UPGRADES 58402D: UPGRADES Total : SCHOOL ZONE BEACON RETROFI Total : INTERNET/PHONE CENTERPI.ACE Total : PROFESSIONAL SERVICES 32.61 2,916.80 2,916.80 75.00 75.00 4,830.25 4,830.25 10.00 10.00 708,966.77 724.47 709,691.24 70.28 70.28 8,682.25 8.682.25 59,650.00 59,650.00 270.45 822.12 1,092.57 11,630.48 11,630.48 1,246.11 1,246.11 1,715.98 Page: -2 vchlist 10/23./2014 3:21:19PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 33733 10/23/2014 003206 003206 VAN NESS FELDMAN LLP (Continued) Total : 1,715.98 33734 10/23/2014 000676 WEST- THOMAS REUTERS 830447733 001,013.015.515 SUBSCRIPTION PRODUCT CHARD 743.69 830550983 001.013.015.515 WEST INFORMATION CHARGES 315.77 Total : 1,059.46 33735 10/2312014 000980 WESTERN SYSTEMS INC 0000025905 101.042.000.542 SUPPLIES: PW 2,185.59 Total : 2,185.59 1022140161 10123/2014 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-58 001.016.000.521 CRY WOLF CHARGES SEPTEMBEF Total : 3,076.77 3,076.77 50 Vouchers for bank code : apbank Bank total : 1,100,629.92 50 Vouchers in this report Total vouchers : 1,100,629.92 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vt.hlist 10/24/2014 1: 27 : 0 7 iPM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 33736 10/24/2014 000150 ALLIED FIRE & SECURITY 33737 10/24/2014 000030 AVISTA 33738 10/24/2014 000918 BLUE RIBBON LINEN SUPPLY INC 33739 10/24/2014 001169 CITY OF SPOKANE VALLEY JC1015555 October 2014 September 2014 9581327 9583352 S0091528 50091543 S0092463 Oct 2014 33740 10/24/2014 004031 EVERGREEN REGIONAL VOLLEYBALL Oct 2014 33741 10/24/2014 003136 GIBSON, CARLY Expenses 33742 10/24/2014 001911 GLOVER MANSION &, RED ROCK CATEF CP1173 CP1359 33743 10/24/2014 000007 GRAINGER 33744 10/24/2014 000741 HONEY BUCKETS 33745 10/24/2014 002607 HUB SPORTS CENTER 9561819310 9561819328 2-1043304 2-1044080 2-1045495 2014 Fund/Dept Description/Account 001.076.305.575 101.042.000.542 001.076.300.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.011.000.511 105.000.000.557 001.018.014.514 001.076.305.575 001.076.305.575 001.076.305.575 001.016.000.521 001.076.300.576 001.076.300.576 001.076.300.576 105.000.000.557 Amount SUPPLIES FOR CENTERPLACE Total : UTILITIES: PW MASTER AVISTA UTILITIES: PARKS MASTER AVISTA Total : LINEN SERVICE AND SUPPLYAT C LINEN SERVICE AND SUPPLYAT C LINEN SERVICE AND SUPPLYAT C LINEN SERVICE AND SUPPLYAT C LINEN SERVICE AND SUPPLYAT C Total : PETTY CASH: 11623,24,25,11701,0 Total : 2014 LODGING TAX GRANT REIMB Total : EXPENSE REIMBURSEMENT Total : EVENT SERVICES AT CENTERPLAI EVENT SERVICES AT CENTERPLAI Total : SUPPLIES: CENTERPLACE SUPPLIES: PRECINCT Total : HONEY BUCKET RENTAL: PARKS HONEY BUCKET RENTAL CREDIT MEMO PARKS HONEY BUC Total : 2014 LODGING TAX GRANT REIMB 103.54 103.54 25,897.57 12,774.98 38,672.55 419.88 42.96 6.15 37.10 95.54 601.63 38.81 38.81 7,300.00 7,300.00 21.78 21.78 2,231.34 490.06 2,721.40 206.40 37.87 244.27 158.00 158.00 -140.00 176.00 11,109.54 Page: vchlist 10124/2014 I : 27: 07 P M Voucher List Spokane Valley Page: Bank code apbank Voucher Date Vendor Invoice 33745 10/24/2014 002607 002607 HUB SPORTS CENTER 33746 10124/2014 000070 INLAND POWER & LIGHT CO 33747 10124/2014 002990 INPRO 33748 10124/2014 000388 IRVIN WATER DIST. #6 33749 10/24/2014 001635 ISS FACILITY EVENT SERVICES 33750 10/24/2014 000132 MODERN ELECTRIC WATER CO 33751 33752 33753 33754 33755 10/24/2014 000852 10/24/2014 001860 10/24/2014 004029 10/24/2014 000451 10/24/2014 000404 OFFICE DEPOT INC. PLATT ELECTRICAL SUPPLY ROSS PRINTING COMPANY SPOKANE REG SPORTS COMMISSION SPOKANE VALLEY HERITAGE MUSEUM (Continued) 94202 2015 Tour September 2014 793637 18543038 18550566 18550567 1722863054 F305911 090452 October 2014 October 2014 October 2014 October 2014 33756 10/24/2014 001472 TESTAMERICA LABORATORIES 59010291 Fund/Dept 101.042.000.542 001.076.305.575 101.042.000, 542 001.076.305.575 101.042.000.542 101.042.000.542 101.042.000.542 001.018.013.513 001.076.305.575 001.076.305.575 105.000.000.557 105.000.000.557 001.090.000.550 001.090.000.550 001.076.300.576 Description/Account Amount UTILITIES:SEPT 2014 PW Total : 11,109.54 Total : 2015 INPRO WEDDING TOUR PAR1 Total : UTILITIES: PW Total : EVENT SVCS AT CENTERPLACE Total : UTILITIES: PW UTILITIES: PW UTILITIES: PW Total : OFFICE CHAIR FOR JOHN PIETRO Total : SUPPLIES FOR CENTERPLACE Total : PRINTING FOR CENTERPLACE Total: 3RD QTR 2014 LODGING TAX GRAI Tota I : 2014 LODGING TAX GRANT REIMB 2014 ECO DEV GRANT REIMURSEI 2014 ECO DEV GRANT REIMBURSI Total : 408.86 408.86 150.00 150.00 140.97 140.97 226.52 226.52 80.76 24.43 22.00 127.19 367.18 367.18 43.95 43.95 1,514.17 1,514.17 45, 950.00 45,950.00 567.25 103.25 94.55 765.05 TC/PA ANALYSIS PARKS 27.00 Page: vch!list 10/2412014 1:27:07PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 33756 10/24/2014 001472 001472 TESTAMERICA LABORATORIES (Continued) Total : 27.00 33757 10/24/2014 001444 UNITED LABORATORIES INV097508 001.076.305.575 SUPPLIES FOR CENTERPLACE 430.54 INV097935 001.076.305.575 SUPPLIES FOR CENTERPLACE 185,88 Total : 616.42 33758 10124/2014 000157 VERA WATER & POWER October 2014 101.042.000.542 UTILITIES: OCT 2014 3,372.94 Total : 3,372.94 33759 10124/2014 003175 VISIT SPOKANE 6096 105.000.000.557 2014 LODGING TAX GRANT REIMS 17,103.33 Total : 17,103.33 33760 10/24/2014 000038 WASTE MANAGEMENT OF SPOKANE 0060160-1518-9 402.402.000.531 WASTE MGMT: PW VACTORING 2,375.37 Total : 2,375.37 25 Vouchers for bank code : apbank 25 Vouchers in this report Bank total : 134,178.47 Total vouchers : 134,178.47 Page: vch l ist 10130/2014 $:58:35AM Voucher List Spokane Valley Page: �� •'fes Bank code : apbank Voucher Date Vendor Invoice 33761 10/30/2014 001606 BANNER BANK 33762 10/30/2014 001606 BANNER BANK 33763 10/30/2014 001606 BANNER BANK 7511 September 2014 7511 September 2014 7511 September 2014 7511 September 2014 7511 September 2014 7511 September 2014 7511 September 2014 7511 September 2014 7511 September 2014 7511 September 2014 7511 September 2014 2223 September 2014 2223 September 2014 2223 September 2014 2223 September 2014 2223 September 2014 2223 September 2014 2223 September 2014 2223 September 2014 2207 September 2014 2207 September 2014 2207 September 2014 2207 September 2014 2207 September 2014 2207 September 2014 2207 September 2014 2207 September 2014 2207 September 2014 2207 September 2014 2207 September 2014 Fund/Dept 001.018.014.514 001.018.013.513 001.032.000.543 001.018.013.513 001.018.013.513 001.018.013.513 001.018.013.513 001.058.055.558 001.018.016.518 101.042.000.542 403.000.173.589 402.402.000.531 402.402.000.531 001.018.013.513 001.018.013.513 001.018.013.513 001.090.000.518 001.018.014.514 001.018.014.514 001.058.057.558 001.058.055.558 001.058.057.558 001.058.056.558 001.058.050.558 001.058.055.558 001.058.057.558 001.018.013.513 001.058.055.558 001.058.055.558 001 058.055.558 Description/Account Amount GFOA HALLETTS CHOCOLATE ALASKA AIRLINES ROSAUERS VIZIAPPS STORE LAW SEMINARS INTERNATIONAL ALASKA AIRLINES ALASKA AIRLINES COURTYARD BY MARRIOTT FAIRFIELD INN & SUITES THE KNOX COMPANY Total : GREEN RIVER COLLEGE BOOKST( GREEN RIVER COMMUNITY COLLE MICHAELS STORES OFFICE DEPOT HOBBY LOBBY EAGLE TECHNOLOGY MGMT GFOA LASERFICHE COMPULINK MGMT Total : INTERNATIONAL CODE COUNCIL SPOKANE RIVER FORUM WABO INC APA ASCE ASCE THE HOME DEPOT WA TOURISM ALLIANCE ASCE INLAND EMPIRE ASCE INLAND EMPIRE DEPT OF LICENSING Total : 30.00 150.00 180.20 51.90 15.00 1,190.00 180.20 180.20 233.92 188.60 146.89 2,546.91 122.77 479.00 20.63 14.66 44.53 79.00 795.00 100.00 1,655.59 225.00 90.00 80.00 350.00 250.00 250.00 7.08 500.00 100.00 100.00 116.00 2,048.08 Page: vchiist 10130'2014 8:58:35AM Voucher List Spokane Valley Page: 12" Bank code : apbank Voucher Date Vendor Invoice 33764 10/3012014 001606 BANNER BANK 33765 10/30/2014 001606 BANNER BANK 33766 10/3012014 001606 BANNER BANK 3376'7 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 9094 September 2014 2199 September 2014 2199 September 2014 2199 September 2014 2199 September 2014 2199 September 2014 2199 September 2014 2199 September 2014 2199 September2014 2199 September 2014 2199 September 2014 2199 September 2014 2207 September 2014 Fund/Dept 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.305.575 001.076.301.571 001.076.301.571 001.076.305.575 001.076.301.571 001.076.301.571 001.076.301.571 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001,011.000.511 001.011.000.511 001.058.050.558 DescriptionlAccount Amount VISIT SPOKANE GREATER SPOKANE VALLEY CHAP MICHAELS STORES HOBBY LOBBY AMAZON AMAZON DOLLAR STORE PARTY CITY HOBBY LOBBY SPIRIT HALLOWEEN AMAZON FIRSTAID SUPPLIES ONLINE EARTHWORKS RECYCLING VALUE VILLAGE HOME DEPOT HOME DEPOT HOBBY LOBBY HOME DEPOT Total : ASSOCIATION OF WA CITIES GREATER SPOKANE VALLEY CHAP GREATER SPOKANE VALLEY CHAP VISIT SPOKANE VISIT SPOKANE GREATER SPOKANE VALLEY CHAP GREATER SPOKANE VALLEY CHAh GREATER SPOKANE VALLEY CHAh GREATER SPOKANE VALLEY CHAh GREATER SPOKANE INC VISIT SPOKANE Total : 35.00 20.00 30.57 15.91 39.95 44.62 41.31 71.63 12.98 303.14 34.95 107.69 142.69 35.84 210.77 32.59 79.33 24.52 1,283.49 270.00 25.00 25.00 35.00 35.00 25.00 20.00 20.00 25.00 25.00 35.00 540.00 VISIT SPOKANE 45.00 Total : 45.00 45.170 Page: vchlist 1013012014 8:58:3.5AM1 Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 33767 10/30/2014 003175 003175 VISIT SPOK ANEVti'j 7 Vouchers for bank code : apbank 7 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that 1 am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date (Continued) Vol D Total 45.130 - Bank total : 8,164.07 Total vouchers : 8,164.07 Page: vchlist 1013112014 1:20:49PM Voucher List Spokane Valley Page:f Bank code : apbank Voucher Date Vendor Invoice 33768 10131/2014 002816 ABLE CLEAN-UP TECHNOLOGIES INC 15873 33769 10/31/2014 003076 AMSDEN, ERICA 33770 10/31/2014 000135 APA 33771 10/31/2014 001344 BENTLEY SYSTEMS INC 33772 10/31/2014 003860 BILOUS, PAVLO 33773 10/31/2014 000173 BINGAMAN, GREG 33774 10/31/2014 000796 BUDINGER & ASSOCIATES INC 33775 10/31/2014 002177 GRAFTON, ROXANNE 33776 10131/2014 001880 CROWN WEST REALTY LLC 33777 10/31/2014 003255 DAY WIRELESS SYSTEMS 33778 10/31/2014 000734 DEPT OF TRANSPORTATION 33779 10/31/2014 000912 DEX MEDIA WEST EXPENSE 101794-14105 202975-14105 47633884 OCTOBER 2014 EXPENSE M14310-1 RRRR EXPENSE NOVEMBER 2014 564374 RE-313-ATB41014057 RE-313-ATB41014068 OCTOBER 2014 Fund/Dept Description/Account Amount 001.053.056.524 FENCE RENTAL 001.032.000.543 001.143.70.00 001.143.70.00 001.032.000.543 001.018.016.518 001.018.014.514 303.303.155.595 001.018.016.518 101.042.000.543 101.042.000.543 101.042.000.542 101.042.000.542 001.076.304.575 EXPENSE REIMBURSEMENT Total : Total : MEMBERSHIP 2015 WA CHAPTER: PLANNING BOARD MEMBERSHIP 1 Total : FLOW MASTER/CULVERT SUBSCIf Total : CELL PHONE DATA ALLOWANCE Total : EXPENSE REIMBURSEMENT Total : 0155-SULLIVAN BRIDGE MATERIAL Total : EXPENSE REIMBURSEMENT Total: COMMON AREA MAINT FACILITY C Total : TOWER RENTAL PUBLIC WORKS Total : STATE ROUTE ROADWAY MAINT SIGNAL & ILLUMINATION MAIN Total : SENIOR CENTER ADVERTISING 1,065.26 1,065.26 19.60 19.60 400.00 400.00 800.00 539.15 639.15 45.00 45.00 5.66 5.66 580.40 580.40 6.95 6.95 229.17 229.17 204.02 204.02 14, 303.36 4,349.76 18,653.12 40.00 Page: rF� vchlist 1013112014 1:20:49PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 33779 10/31/2014 000912 000912 DEX MEDIA WEST 33780 10/31/2014 000746 EMPLOYMENT SECURITY DEPT 33781 10/31/2014 004044 ESTHETICS BY TONYA 33782 10/31/2014 003261 FEHR & PEERS 33783 10/31/2014 001447 FREE PRESS PUBLISHING INC 33784 10/31/2014 001003 GEOENGINEERS INC 33785 10/31/2014 002235 GRAFOS, DEAN 33786 10/31/2014 000917 GRAYBAR 33787 10/31/2014 000011 GREATER SPOKANE VALLEY 33788 10/31/2014 003297 HIGGINS. LEWIS ROD 33789 10/31)2014 002520 HUSKY INTERNATIONAL TRUCKS 33790 10/31/2014 002518 INLAND PACIFIC HOSE & FITINGS (Continued) 000-217156-00-2 CSV REFUND 96111 42701 42730 42733 0131990 EXPENSE 975426413 24601 EXPENSE 788412 511459 517283 C17014 C18029 Fund/Dept Description/Account 502.502.000.517 3RD QTR 2014 Ul TAX 001.000.000.321 303.303.1 59.595 001.058.056.558 001.013.000.513 001.058.055.558 310.000.215.594 001.011.000.511 101.042.000.542 001.011.000.511 001.011.000.511 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 Total : Total : CSV ENDORCEMENT REFUND Total : 0159 - UNIVERSITY ROAD OVERPA Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION PROFESSIONAL SERVICES Total : Total : EXPENSE REIMBURSEMENT Total : SUPPLIES; PW Total : BUSINESS CONNECTION R. HIGGI Total : EXPENSE REIMBURSEMENT Total : 5-208- ANNUAL DOT INSPECTION Total : SUPPLIES: PW SUPPLIES: PW CREDIT MEMO SUPPLIES PW CREDIT MEMO SUPPLIES PW Amount 40.00 36.04 36.04 13.00 13.00 2,079.75 2,079.75 158.40 46.40 68.85 273.65 5.500.00 5,500.00 9.52 9.52 958,97 958.97 25.00 25.00 48.72 48.72 60.81 60.81 94.31 163.06 -2.17 -2.14 Page: vchlist 10/3/12014 1:20:49 PM Voucher List Spokane Valley i5 - Page: Bankcode: apbank Voucher Date Vendor Invoice 33790 10/31!2014 002518 002518 INLAND PACIFIC HOSE & FITINGS (Continued) 33791 10/31!2014 000012 JOURNAL OF BUSINESS INC. 33792 10/31/2014 003251 MDI MARKETING 33793 10/31/2014 000652 OFFICE DEPOT INC. 33794 10/3112014 000881 OXARC INC 33795 10131/2014 000256 RAINBOW ELECTRIC INC 33796 10/31/2014 000031 ROYAL BUSINESS SYSTEMS 33797 10/31/2014 004043 SATIVA SISTERS 33798 10/31/2014 000709 SENSKE LAWN & TREE CARE INC. 33799 10/31/2014 000459 SPOKANE CO TITLE CO 33800 10/31/2014 000001 SPOKANE CO TREASURER 71117 10082 735095183001 735095314001 735095315001 735095316001 735508361001 99242SS 378838 IN16295 CSV REFUND 5898380 6237507 6237508 6237527 SM4412 Slv14421 51502348 Fund!Dept 001.143.70.00 001.090.000.558 001.076.301.571 001.076.301,571 001.076.301.571 001.076.000.576 001.018.014.514 Description/Account Amount 2015-2016 D. GRAFOS Total : Total : ADVERTISING FOR COSV SEPTEM Total : SUPPLIES: PARKS AND REC SUPPLIES: PARKS AND REC SUPPLIES: PARKS AND REC SUPPLIES: PARKS AND REC SUPPLIES: FINANCE 101.042,000.542 SUPPLIES: PW 001.090.000.518 ELECTRIC WORK 001.058.057.558 COPIER COSTS 001.000.000.321 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 303.303.145.595 311.000.188.595 001.016.000.523 Total : Total : Total : Total : CSV ENDORCEMENT REFUND Total : 2014 EMERGENCY TRAFFIC CONT 2014 EMERGENCY TRAFFIC CONT 2014 EMERGENCY TRAFFIC CONT 2014 EMERGENCY TRAFFIC CONT Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total: 25 3.06 39.95 39.95 26,285.75 26,285.75 3.37 10.76 11.52 82.28 359.85 467.76 20.09 20.09 100.98 100.98 926.02 926.02 13.00 13.00 530.46 339.14 2,713.15 847.86 4,430.61 108.70 217.40 326.10 SEPTEMBER 2014 HOUSING INVOI 122,049.00 Page: vchlist 10/31/2014 1:20:49PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 33800 10/3112014 000001 SPOKANE CO TREASURER 33801 10/31/2014 000065 STAPLES ADVANTAGE (Continued) DUI CFDA#20.601 3244657158 3244657159 33802 10/31/2014 002110 TARGET MEDIA N.W. PUBLISHING 47683 33803 10/31/2014 000335 TIRE-RAMA 8040048852 8080031497 33804 10/3112014 002597 TWISTED PAIR ENTERPRISES LLC 9302014 33805 10/3112014 002363 WESTERN STATES EQUIPMENT CO PC060783300 33806 10/31/2014 000347 WORLEY, STEVE EXPENSE EXPENSE 1030140033 10131/2014 000001 SPOKANE CO TREASURER 40 Vouchers for bank code : apbank 9200200643 Fund/Dept Description/Account Amount 001.016.000.521 TARGET ZERO AUG -SEPT 2014 OT Total : 001.058.057.558 SUPPLIES: CD 001.058.057.558 SUPPLIES: CD Total : 001.018.013.513 HOT TOPIC FALL 2014 ADVERTISIt% Total : 101.042.000.542 35517D: OIL CHANGE 402.402.000.531 40201D: SERVICE Total : 001.011.000.511 BROADCASTING COUNCIL MTGS Total : 101.000,000.542 SUPPLIES: PW 001.032.000.543 001.032.000.543 Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : 001.016.000.521 LAW ENFORCEMENT OCTOBER 2C Total: Bank total : 40 Vouchers in this report Total vouchers : 3,723.17 125,772.17 15.83 95.11 110.94 11,412.98 11,412.98 118.99 308.60 427.59 1,382.00 1,382.00 102.37 102.37 63.87 9.93 73.80 1,528,080.43 1,528,080.43 1,731,419.41 1,731,419.41 Page: vchlist 11/05/2014 12:00: 29 P M Voucher List Page: fiJ Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 4954 11/5/2014 000165 DEPT OF RETIREMENT SYSTEMS Ben57793 402.231.15.00 PERS PAYMENT 75,433.18 Total : 75,433.18 4965 11/5/2014 000582 EFTPS Be n57795 403.231.12.00 FEDERAL TAXES: PAYMENT 35,357.07 Total : 35, 357.47 4967 11/5/2014 000682 EFTPS Ben57721 001.231.11.00 FEDERAL TAXES: PAYMENT 964.82 Total: 964.82 4958 11/5/2014 000048 VANTAGE TRANSFER AGENTS. 401A PLAN Ben57797 001.231.14.00 401A: PAYMENT 30,856.70 Total: 30,856.70 4969 111512014 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PI/ Ben57799 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 5,222.83 Total : 5,222.83 4970 11/512014 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben57801 001.231.14.00 401 EXEC PLAN: PAYMENT 1,397.80 Total : 1,397.84 33807 11/512014 000120 AWC Ben57719 001.231.16.00 HEALTH PLANS (COUNCIL): PAYMENT 10,197.09 Ben57785 001.231.16.00 HEALTH PLANS: PAYMENT 109,861.98 Total: 120,059.07 33808 11/5/2014 003991 CBS COLLECTIONS. INC Ben57789 001.231.20.00 WAGE ASSIGNMENT: PAYMENT 598.62 Total: 598.62 33809 11/512014 003311 VALLEY EMPIRE COLLECTION Ben57791 001,231.20.00 WAGE GARNISHMENT-. PAYMENT 663.29 Total: 663.29 33810 1115/2014 000699 WA COUNCIL CO/CITY EMPLOYEES Ben57787 001.231.21.00 UNION DUES: PAYMENT 2,493.11 Total : 2,493.11 10 Vouchers for bank code : apbank Bank total : 273,046.49 10 Vouchers in this report Total vouchers : 273,046.49 Page: 111+..312014 4:32:56PN Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 33811 11/6/2014 000€ 48 ABADAN REPROGRAPHICS 39617 33812 1116/2014 000197 AIRFACTZ 88194 33813 11/612014 002931 ALL WESTERN INDUSTRIAL SUPPLY 099243 099403 33814 11/6/2014 001308 ALLEN, HENRY 33615 11/612014 003076 AMSDEN, ERICA EXPENSE EXPENSE 33816 11/6/2014 003337 ARROW CONSTRUCTION SUPPLY INC 147460 33817 11/612014 000143 CITY OF SPOKANE 33818 111612014 001888 COMCAST 33819 11/612014 000508 CONOCOPHILLIPS FLEET 33820 33821 11/6/2014 000603 11/6/2014 000278 33822 11/612014 002157 104058 NOVEMBER 2014 38653217 CONTRACT DESIGN ASSOCIATES INC 35258 DRISKELL, CARY ELJAY OIL COMPANY EXPENSE Fund/Dept 402.402.000.531 001.018.016.518 Description/Account Amount PROFESSIONAL SERVICES Total : CRIMINAL REPORTS NEW HIRES Total : 101.000.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 001.058.055.558 001.032.000.543 402.402.000.531 101.042.000.542 001.090.000.518 001.018.014.514 001.013.015.515 001.013.015.515 4231269 101.000.000.542 Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : SUPPLIES: PW Total : TRANSFER STATION OCTOBER 20 Total : CITY HALL HIGH SPEED INTERNET Total : OCTOBER 2014: FLEET FUEL BILL Total : CHAIR FOR LEGAL Total : EXPENSE REIMBURSEMENT Total : 164.46 184.46 60.00 60.00 197.28 35.90 233.18 340.02 340.02 19.60 19.60 1,111.57 1,111.57 52.00 52.00 123.03 123.03 2,432.66 2,432.66 733.96 733.96 773.91 773.91 FUEL MAINT SHOP 140.47 Total : 140.47 Page: vchlist 1110612014 4:32:56PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 33823 1116/2014 002075 ENVIROTECH SERVICES INC 33824 11/6/2014 003392 EPICENTER SERVICES LLC 33825 11/6/2014 001232 FASTENAL CO 33826 11/6/2014 001447 FREE PRESS PUBLISHING INC 33827 11/6/2014 002992 FREEDOM TRUCK CENTERS CD201500252 CD201500255 C 0201500256 2014-46 IDLEW100400 42777 42782 42763 42784 42785 PC001185625:01 33828 11/6/2014 003188 GENERAL FIRE EXTINGUISHER SERV 0045669 33829 11/6/2014 000007 GRAINGER 33830 11/6/2014 000692 GUS JOHNSON FORD 33831 11/6/2014 003177 GUTH, ERIC 33832 11/6/2014 002964 HALME CONSTRUCTION 33833 11/6/2014 004047 HILTON AUSTIN CONVENTION CNTR 9579417834 442012 EXPENSE PAY APP 2 C -NCC Fund/Dept 101.000.000.542 101.000.000.542 101.000.000.542 001.090.000.513 101.042.000.542 001.058.056.558 001.058,056.558 001.058.056.558 001.058.055.558 001.013.000.513 101.000.000.542 001.090.000.518 101.042.000.542 101.042.000.542 001.032.000.543 403.000.192.595 001.011.000.511 Description/Account Amount MELTDOWN AND SHIELD AP MELTDOWN AND SHIELD AP MELTDOWN AND SHIELD AP Total : PROFESSIONAL SERVICES SUPPLIES: PW LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION SUPPLIES: PW Total : Total : Total : Total : FIRE EXTINGUISHER SVCS FOR C Total : SUPPLIES: PW 40206D: SERVICE EXPENSE REIMBURSEMENT CONSTRUCTION Total : Total : Total : Total: 5,260.92 5,361.06 5,290.28 15,912.26 2,188.48 2,188.48 7.14 7.14 155.20 77.35 93.50 82.45 38.25 446.75 282.72 28272 596.17 596.17 28.39 28.39 79.64 79.64 665.09 665.©9 225,287.85 225,287.85 HOTEL 11/8-11/22/14 3 GUEST 3,298.20 Page: .:Mist /1106120/4 4:32:56PM Voucher List Spokane Valley (161 Page: –3— Bank code : apbank Voucher Date Vendor Invoice 33833 11/6/2014 004047 004047 HILTON AUSTIN CONVENTION CNTF (Continued) 33834 11/6/2014 001728 HP FINANCIAL SERVICES CO 600430718 600432307 600432308 600434050 33835 11/6/2014 002520 HUSKY INTERNATIONAL TRUCKS 33835 11/6/2014 000265 JACKSON, MIKE 33837 11/6/2014 001944 LANCER LTD 33838 11/6/2014 004048 MOUNTAIN CONSULTING SVCS LLC 33839 11/6/2014 000662 NATL BARRICADE & SIGN CO 33840 1116/2014 002556 NORTHWEST WEATHERNET INC 33841 11/6/2014 002532 NPELRA 33842 11/6/2014 000652 OFFICE DEPOT INC. 33843 11/6/2014 002243 ORBITCOM 111603 NOVEMBER 2014 0449086 14-428 85710 2014-12118 WHITEHEAD30018 735095316002 735095317001 735698200001 737468133001 Fund/Dept 001.090,000.548 001.090.000, 548 001.090.000.548 001.090.000.548 101.000.000.542 001.013.000.513 001.018.013.513 001.058.055.524 Description/Account Amount Total : 3,298.20 SCHEDULE 572DA494 9/19-10/18/1. SCHEDULE 572DD016 11/11-12110/' SCHEDULE 572E651 11/11-12/10/14 SCHEDULE 572D81 DD 1017-11/6/14 Total : SUPPLIES: PW AUTO ALLOWANCE BUSINESS CARDS PROFESSIONAL SERVICES 101.042.000.542 SUPPLIES: PW 101.000.000.542 001.143.70.00 001.076.000.576 001.076.000.576 001.032.000.543 001.076.000.576 00797184 001.076.305.575 Total : Total : Total Total : 1,165.00 Total : 839.80 745.84 830.28 550.02 2,965.94 35.70 35.70 300.00 300.00 52.83 52.83 1,165.00 MONTHLY WEATHER SERVICE Total : 2015 MEMBERSHIP DUES. J WHITE Total : SUPPLIES: PARKS AND REC SUPPLIES: PARKS AND REC SUPPLIES: PW SUPPLIES: PARK AND REC Total : 966.56 966.56 330.00 330.00 200.00 200.00 6.70 7.48 12.28 60.43 86.89 PHONE SERVICE CENTER PLACE 209.25 Total : 209.26 Page: �3'r– vchlist 11106/2014 4:32:56PM Voucher List Spokane Valley Page: 4 Bank code : apbarfk Voucher Date Vendor Invoice 33844 11/5/2014 003587 PACE, ED 33845 11/6/2014 003653 PARTSMASTER 33846 11/6/2014 000041 PROTHMAN COMPANY 33847 11/8/2014 003605 RIGGS, CHAD 33848 11/6/2014 003619 S & L UNDERGROUND INC 33849 11/612014 001941 SEATTLE PUBLIC UTILITIES 33850 11/6/2014 000709 SENSKE LAWN & TREE CARE INC. 33851 11/6/2014 000001 SPOKANE CO TREASURER 33852 11/6/2014 002835 SPOKANE COURIER SERVICES LLC 33853 11/6/2014 000862 SPOKANE ROCK PRODUCTS INC. 33854 11/6/2014 001903 SPOKANE TRAFFIC CONTROL INC 33855 111612014 002135 SPRAY CENTER ELECTRONICS INC 33856 11/6/2014 000385 SUN RENTAL CENTER EXPENSE 20833923 2014-4598 EXPENSE PAY APP 7 W0078976 6384286 OCTOBER 2014 Itb 5924 PAY APP 1 SMV14-OCT 229134 234078-06 Fund/Dept 001.011.000.511 101.000.000.542 00t018.014.514 001.058.055.558 403.000.173.594 001.058.057.558 101.042.000.542 001.016.000.512 001.011.000.511 303.000,196.595 101.043.000.542 101.000.000.542 101.042.000.542 Description/Account Amount EXPENSE REIMBURSEMENT Total : SUPPLIES: PW Total : EXPENSE FOR FINANCE DIRECTO Total : EXPENSE REIMBURSMENT Total : CONSTRUCTION OF DECANT FACI Total : GLOBAL POSITIONING SUBSCRIBE Total : 2014 EMERGENCY TRAFFIC CONT Total : SPOKANE COUNTY SERVICES Total BROADCASTING SERVICES: COU!` Total : 0196 -8TH AVE RECONSTRUCTOIN Total : FRANCHER BRIDGE REPAIR SUPPLIES: PW Total : Total : EQUIPMENT RENTAL- 190602 Total : 35.84 35.84 254.32 254.32 6,166.67 6,166.67 176.40 176.40 47,105.15 47,105.15 2,019.73 2,019.73 220.44 220.44 187,81 8.73 125.00 125.00 231,951.88 231,951.88 1,376.00 1,376.00 932.98 932.98 139.57 139.57 Page: vchlist 11(0612014 4:32:56PN1 Voucher List Page: 2`- Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 33857 11/612014 002555 T. LARIVIERE EQUIPMENT &, EXCAVATIO PAY APP 1 33858 11(6/2014 000335 TIRE-RAMA 33859 11/6/2014 002597 TWISTED PAIR ENTERPRISES LLC 33860 11/6/2014 002185 URS CORPORATION 8040048862 10302014 6030585 33861 11/6/2014 000087 VERIZON WIRELESS 9733956982 9734088731 33862 11/6/2014 000140 WALT'S MAILING SERVICE LTD 33863 11/6/2014 003171 WESTERN TRAILERS SALES 33864 11/6/2014 002839 WIND WIRELESS INC. 33865 11/6/2014 000347 WORLEY, STEVE 1105140007 11/5/2014 000001 SPOKANE CO TREASURER V O (h 56 Vouchers for bank code : apbank 42776 85483L 87925 EXPENSE 51502331‘0--0 Fund/Dept 402,000.000.595 101.000.000.542 001.011.000.511 001.058.055.558 101.042.000.542 101.042.000.542 303.303.155.595 101.000.000.542 101.042.000.542 001.032.000.543 001.058.056.524 Description/Account Amount 2014 SMALL WORKS PROJECT Total : TIRE AIR SERVICE PLOWS Total : BROADCASTING COUNCIL MTGS C Total : PROFESSIONAL SERVICES Total : OCT 2014 VERIZON CELL PHONES OCT 2014 WIRELESS DATA CARDS Total : MAILING SERVICES SUPPLIES: PW Total : Total : WIRELESS FOR MAINT SHOP Total : EXPENSE REIMBURSEMENT Total : AUGUST WORK CREW INVOICE- C Total : 165,520,54 165,520.54 130.44 130,44 1,808 00 1,808.00 2,171.95 2,171.95 948.26 440.11 1,388.37 844.69 844.69 15.19 15.19 84.95 84.95 250.00 250.00 1,153.04 Bank total : 912,979.61 56 Vouchers in this report Total vouchers : 949 9B' 12 F I Page: vchlist 11106/2014 3:48:33PM Voucher List Page: Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept DescwptionlAccount Amount 5996 1//612014 004050 EAST FARMS PTA 5997 1116/2014 004051 REDMAN, NICOLE 2 Vouchers for bank code : pk-ref 2 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been Furnished, the services rendered, or the labor performed as described herein and that the claim is just. due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date PARKS REFUND PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT GREAT ROOM 210.00 Total : 210.00 001.237.10.99 DAMAGE DEPOSIT GREAT ROOM 210.00 Total : 210.00 Bank total : 420.00 Total vouchers : 420.00 Page: {1 vchlist 11107/2014 1:43:24 PM Voucher List Spokane Valley Zr Page: r� Sank code : apbank Voucher Date Vendor Invoice 33866 11/7/2014 000150 ALLIED FIRE & SECURITY 33867 11/712014 000918 BLUE RIBBON LINEN SUPPLY INC 33868 1117/2014 003300 CAPITAL ONE COMMERCIAL 33869 1117/2014 000326 CONSOLIDATED IRRIGATION #19 33870 11/7/2014 000795 EARTHWORKS RECYCLING INC. 33871 11/7/2014 000246 EAST SPOKANE WATER DIST #1 33872 33873 33874 33875 11/712014 002308 FINKE, MELISSA 11/712014 003500 FIRST CHOICE SERVICES 11/712014 002877 FISCHER, WALLY RTN0594 SVC1100104 9585352 9587389 S0092538 S0093294 October 2014 Oct 2014 October 2014 34429 October 2014 October 2014 October 2014 100312 Expenses 111712014 001911 GLOVER MANSION &, RED ROCK CATEF CP1428 C P 1437 Fund/Dept 001.016.000.521 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.090.000.519 001.076.300.576 101,042.000.542 001.076.305.575 001.076.300.576 101.042.000.542 001.076.301.571 001.076.305.575 001.076.301.571 001.076.305.575 001.076.305.575 Description/Account Amount RETURN OF SUPPLIES FOR PREC SUPPLIES FOR PRECINCT Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLYAT C Total : SUPPLIES: GEN GOV. REC PROGF Total : UTILITIES: PARKS UTILITIES: PW Total : RECYCLING COLLECTION CP Total : WATER CHARGES FOR EDGECLIF WATER CHARGES: PW INSTRUCTOR PAYMENT Total : Total : SUPPLIES FOR CENTERPLACE Total : EXPENSE REIMBURSEMENT Total : EVENT SERVICES AT CENTERPLA1 EVENT SERVICES AT CENTERPLAt Total : -231.54 408.71 177.17 243.15 289.92 40.53 73.54 647.14 538.48 538.48 595.26 414.44 1,009.70 38.75 38.75 687.88 678.20 1,366.08 179.40 179.40 32.00 32.00 200.00 200.00 10.87 10.87 21.74 Page: vchlist 1110712014 1 :43: 24.PM 25 Voucher List Page: ' Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 33876 11/7/2014 000441 HOME DEPOT CREDIT SERVICES Oct 2014 001.090.000.518 SUPPLIES AND MSC: GEN GOV AP 748.06 Total : 748.06 33877 11/7/2014 001635 ISS FACILITY EVENT SERVICES 800845 001.076.305.575 OCTOBER 2014 MONTHLY CLEANII 7,136.00 Total : 7,136.00 33878 1117/2014 000252 LOWE'S BUSINESS ACCOUNT October 2014 001.076.301.571 OPERATING SUPPLIES: GEN GOV, 359.19 Total : 359.19 33879 11/7/2014 001684 MARKETING SOLUTIONS NW CP M 10-23-2014 001.076.305.575 MEDIA AND PURCHASES EXPENSE 3,894.75 Total : 3,894.75 33880 1117/2014 000387 MODEL IRRIGATION DIST. #18 2014 001.075.300.576 EXCESS WATER CHARGEAPRIL-C 855.55 Total : 855.55 33881 1117/2014 001832 MT HOOD SOLUTIONS 1014279 001.076.305.575 JANITORIAL SUPPLIES: CP 103.16 Total : 103.16 33882 11/7/2014 000193 NORTHWEST CHRISTIAN SCHOOL INC 3rd QTR 2014 CAM 001.090.000.518 3RD QTR 2014 CAM CHARGES FOf 761.63 November 2014 001.090.000.518 CITY HALL RENT 34,000.00 Total : 34,761.63 33883 1117/2014 000652 OFFICE DEPOT INC. 1728888421 001.018.013.513 SUPPLIES: FINANCE 19.99 Total : 19.99 33884 11/7/2014 000019 PURRFECT LOGOS INC. 40595 001.076.301.571 SIGNAGE FOR RECREATION PRO( 39.13 Total : 39.13 33885 11/7/2014 000415 ROSAUERS FOOD & DRUG CENTER 01-222246 001 076 301.571 REC PROGRAM SUPPLIES: HAUN1 27.85 Total : 27.85 33886 11/7/2014 000709 SENSKE LAWN & TREE CARE INC. 5828056 001.076.300,576 CONTRACT MAINT: PARKS OCT 20 58,057.77 6379924 001.016.000.521 MONTHLY SERVICES AT PRECINC- 458.55 Total : 58,516.32 33887 11/7/2014 000324 SPOKANE CO WATER DIST #3 Oct 2014 001.076.300.576 WATER CHARGES: PARKS 27.37 October 2014 101.042.000,542 WATER CHARGES: PW 356.43 Page: vchlist 11/07/2014 1:43:241:11I Voucher List Page; Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept rinc 'ri rntinn1A r^^.L1 nF Amount 33887 11/7/2014 000324 000324 SPOKANE CO WATER DIST #3 (Continued) Total : 383.80 33888 11/7/2014 002301 SPOKANE RIVER FORUM 2014 001.090.000.550 2014 ECO DEV GRANT REIMBURSI 579.00 Total : 579.00 33889 11/7/2014 000093 SPOKESMAN -REVIEW 11/14/2014 001.076.000.576 SUBSCRIPTION FOR ACCT: 29164E 202.80 Total : 202.80 33890 11/7/2014 001083 STANDARD PLBG HEATING CONTROLS 52395 001.076.305.575 WORK ORDER 24703 PRECINCT 718.94 Total : 718.94 33891 11/712014 003532 STERICYCLE COMMUNICATION, SOLUTI 141011173101 001.076.305.575 ANSWERING SVC: CP SEA4590531 31,20 Total : 31.20 33892 11/712014 001791 STONE, MIKE Expenses 001.076.000.576 EXPENSE REIMBURSEMENT 943.04 Total : 943.04 33893 11/7/2014 002306 TERRELL LANDSCAPE ARCHITECT, MIC 2140 309.000.209.594 0209 - PARK SIGNS 2014 DESIGN 1,374.00 2145 309.000.203.594 0203 -BROWNS PARK VOLLEYBALL 434.00 Total : 1,808.00 33894 11(7/2014 000295 VALLEYFEST 1073 001,076.301.571 AD IN 2014 VALLEYFEST PUBLICA-i 400.00 October 2014 001 090_000.550 2014 ECO DEV GRANT REIMBURSI 7,645.08 Total : 8,045.06 33895 1117/2014 000038 WASTE MANAGEMENT OF SPOKANE 2303255-2681-5 001.076.305.575 WASTE MANAGEMENT CENT ERPL 754.93 2303256-2681-3 001.016.000.521 WASTE MGMT: PRECINCT 286.27 Total : 1,041.20 33896 11/712014 000487 YMCA OF THE INLAND NW Oct 2014 001.076.301.571 INSTRUCTOR PAYMENT 100.00 October 2014 001.076.301.571 INSTRUCTOR PAYMENT 328.75 Total : 428.75 31 Vouchers for bank code : apbank Bank total : 124,853.88 31 Vouchers in this report Total vouchers : 124,853.88 Page: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 11-17-2014 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing ['information ❑admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending October 31, 2014 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Budget/Financial impacts: Employees Council Total Gross: $ 270,366.98 $ 5,475.00 $275,841.98 Benefits: $ 146,159.05 $ 10,780.74 $156,939.79 Total payroll $ 416,526.03 $ 16,255.74 $432,781.77 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington October 21, 2014 6:00 p.m. Attendance: Councilmembers Staff Dean Grafos, Mayor Arne Woodard, Deputy Mayor Bill Bates, Councilmember Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember Mike Jackson, City Manager Mark Calhoun, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director John Hohman, Community Development Dir. Eric Guth, Public Works Director Rick VanLeuven, Police Chief Carolbelle Branch, Public Information Officer Chris Bainbridge, City Clerk Mayor Grafos called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. Spokane Transit Authority (STA) "Moving Forward Plan" — Karl Otterstrom, Director of Planning STA CEO Susan Meyer explained that they have been taking input for the last two years on their "Moving Forward Plan" and that a decision will likely be made in December about what the package will include. STA Director of Planning Karl Otterstrom went through his presentation on their Plan; he explained that he has been working on the plan since 2012; that when they cut 10% of the system due to the recession, they actually saw an increase in ridership; said there is an additional 165,000 people expected to live in the County by 2040, so STA's task was to determine how to grow into that larger urban area as well as meet today's needs. Mr. Otterstrom said that 96% of the jobs in the County are within the transit area; that transit is good for the environment as it saves fuel and helps people save money; said they expect an all-time high ridership this year; that the system has improved and they are second only to King County for how many riders get on a bus in an hour; said the public's perception is that STA has improved over the years; adding that the cost per rider is lower than even ten years ago; that as they developed their Plan the goal was to sustain, grow and create a high performance network. Mr. Otterstrom stated that STA appreciates working with Spokane Valley staff and the Valley Transit Center; that they now have fiber optics connection to the transit center; they are working with our City on the bike and pedestrian trail on the Appleway Corridor; and will be looking to relocate bus service on Mansfield once that connection is completed; he said they are also working with our Public Works Department for more shelters; he mentioned that the Mirabeau Park and Ride is starting to operate like a transit center, and it needs to be larger for the growth they are experiencing; said they are investing in high performance transit along I-90; have express service on the freeway weekdays which run every seven minutes to downtown Spokane, and every fifteen minutes through the Park and Ride from Spokane to Spokane Valley and Liberty Lake. He also mentioned STA is working on a partnership with Coeur d'Alene and Idaho Falls; said additional buses will be implemented in the fleet over time; and said they are looking for feedback on the scope to hear if they have the right projects, as well as the right timing on those projects; for example, he said the first proposed investment in Spokane Valley is on the extension of Indiana, slated for about 2018. There were no further comments and Council thanked Mr. Otterstrom and Ms. Meyer for their presentation. Council Study Session 10-21-2014 Page 1 of 3 Approved by Council: DRAFT 2. Solid Waste Franchise Termination — Erik Lamb Deputy City Attorney Lamb explained that this item is to be considered in conjunction with an item next week for contract approvals with Sunshine and Waste Management. Mr. Lamb gave some background on solid waste collection since our City's incorporation, and that the City has now entered negotiations with Waste Management and Sunshine to obtain solid waste collection services from them; and as noted in his October 21, 2014 Request for Council Action form, he briefly explained some of the terms of those contracts. Mr. Lamb explained that an administrative report would be given to Council at the October 28 meeting concerning these contracts, as well as a first reading for an ordinance to terminate the franchise with Sunshine Disposal and with Waste Management. There was Council consensus to move those items forward as noted. 3. Solid Waste Management Plan — Eric Guth Public Works Director Guth, via his PowerPoint presentation, gave an overview of the Solid Waste Management Plan explaining that this will ultimately be brought to Council for adoption by Resolution. Mr. Guth explained about the public participation and community involvement, the role of the Department of Ecology, how the plan was developed, and that the next steps are for Council to consider adoption by resolution at the November 4 Council meeting. There was Council consensus to move those items forward as noted. 4. Moderate Risk Waste Plan — Eric Guth In conjunction with the previous agenda item, Mr. Guth explained some of the components of the moderate risk waste plan, or household hazardous waste plan; he gave an overview of the plan, mentioned some of the required elements, briefly discussed what the services would include, discussed the implementation plan, and mentioned that this also would be brought to Council to consider adoption by resolution at the November 4 Council meeting. 5. Ecology Stormwater Grant Opportunities — Eric Guth For the latest Department of Ecology (DOE) Call for Projects, Public Works Director Guth explained that the estimated amount statewide for the 2016 Call for Projects is $92 5 million, with a maximum total award of $5 million to each City or agency; he said applications are due Friday, November 7, 2014. Mr. Guth explained that the DOE funding will be in three categories and our projects fall into the first, with a total estimated amount of $66 million. Mr. Guth went through his project application list which included drywell retrofits with pavement preservation; Sprague, University to Park Stormwater Improvements; 2015-2017 Outfall Elimination; Spokane Valley Regional Decant Facility, Phase III; and Sweeping Program Effectiveness Study and Pilot Project; and said he seeks feedback about moving the projects forward to apply for those competitive grants. Mr. Guth also noted that WSDOT (Washington State Department of Transportation) would include $100,000 for the decant project, and that we would help manage the program. Concerning street sweeping, Mr. Guth explained the idea to include a sweeper that is also a high - efficiency vacuum which would be able to pick up the fine particles, which are difficult to get out of the stormwater system; he said such a vacuum -type sweeper could be purchased through an Ecology grant and he noted that the handout gives some basic information on this type of sweeper. Mr. Guth said our current sweeping contract expires this year so we will put out a new notice for contract bid; he said another problem with the current sweeper is that it leaves debris in the bicycle lane making it difficult for bicyclists; he said he would like to add the sweeper to the fleet and continue with a contractor to do spring and fall sweeps; and said options include either hiring a contractor to run it or have city staff run it; he said the grant would pay for 75% of the total $300,000 cost; and said there are sufficient funds in the stormwater fund to match the funds for all the projects. There was discussion about the various proposed projects, including mention that the projects would coincide with the pavement preservation programs. Regarding purchasing the vacuum -sweeper, Deputy Mayor Woodard voiced his concern with the purchase as he felt it could lead to increasing the number of employees. Councilmember Wick asked about having it as a pilot project; and Mr. Guth mentioned that Council Study Session 10-21-2014 Page 2 of 3 Approved by Council: DRAFT perhaps we could lease one and get the reimbursement from Ecology; but said he is not sure the grant could fund a pilot project. Councilmember Wick said he would like to see actual numbers before making such a purchase, and Councilmember Hafner and Mayor Grafos agreed that more information would be necessary prior to making such a decision. It was ultimately determined by Council consensus to have Mr. Guth proceed with all the projects listed on the "Stormwater Grant Funding Application List" but not include the vacuum -type sweeper. Mayor Grafos called for a recess at 7:23 p.m., and reconvened the meeting at 7:34 p.m. 6. Alcohol/Drug Enforcement — Chief VanLeuven Police Chief VanLeuven went through his PowerPoint presentation explaining some of the various aspects of drug and alcohol enforcement; he mentioned the levels of enforcement and what each does; discussed the types of drugs as well as the types of crimes police officers say daily during patrol; he discussed DUI (driving while intoxicated) and of the Police Department's zero tolerance for any type of DUI, whether alcohol, marijuana, or other drugs. He mentioned Drug Recognition Experts (DRE) and what they are and what they do, and said there are five trained DRE's at the Spokane Valley Police Department. Chief VanLeuven went over some of the current issues associated with the marijuana initiative 502; said police officers continue to make marijuana and other controlled substance arrests; mentioned the School Resource Deputies and what they see and do and some of the issues at the schools, adding that marijuana is much more accessible to students now than in the past. Chief VanLeuven also brought up the issue of needed legislation concerning minors in possession or minors impaired by marijuana, and he mentioned the recently enacted City of Liberty Lake Ordinance. Mayor Grafos asked if the City Attorney would research that issue and Mr. Jackson agreed. The nearby vapor lounge was also discussed and Mr. Jackson suggested having Deputy City Attorney Lamb discuss that at a future council meeting, as well as having further discussion about medical marijuana and that currently there are no laws addressing vaping, or legislation concerning the definition of a public space; and concurred with the need for future discussions. 7. Advance Agenda — Mayor Grafos Other than the suggestions for future items that came up during Chief VanLeuven's alcohol and drug enforcement presentation, there were no suggested changes to the Advance Agenda. 8. Council Comments — Mayor Grafos Councilmember Bates stated that he has a concern about the Council's committee and board reports given during the formal Council meetings, said he likes hearing about what is going on with the several committees; that it gives Council the opportunity to share that information with Council, staff and the public, and even on those nights when the meeting might run long, said he would hate to lose that opportunity to hear those reports. 9. City Manager Comments — Mike Jackson Mr. Jackson mentioned the previously addressed topic of the Law and Justice Council, and of our efforts to be a part of that council; he brought Council's attention to the draft letter at the dais to seek support from Spokane County Cities, except the city of Spokane, for our City to have a representative on that Law and Justice Council. After brief discussion, there was no objection to having that letter sent out tomorrow. Mr. Jackson said he spoke with County Commissioner Mielke who indicated that the County seeks consensus from others in the County, and at this point, no other city has expressed interest in the position. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:21 p.m. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Council Study Session 10-21-2014 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, October 28, 2014 Mayor Grafos called the meeting to order at 6:00 p.m. Attendance: City Staff Dean Grafos, Mayor Arne Woodard, Deputy Mayor Bill Bates, Councilmember Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember Mike Jackson City Manager Mark Calhoun, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Eric Guth, Public Works Director John Hohman, Community Development Dir. Mike Stone, Parks & Recreation Director Morgan Koudelka, Sr. Administrative Analyst Christina Janssen, Planner Martin Palaniuk, Planner Rick VanLeuven, Police Chief Chris Bainbridge, City Clerk INVOCATION: Pastor Manuel Denning of Fountain Ministries Church gave the invocation. PLEDGE OF ALLEGIANCE: Members from Cub Scout Troop 423 led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Bates: no report. Councilmember Wick: reported that the Tourism Promotion Agency held a meeting which included presentations from the Sports Commission and Visit Spokane, that Committee members voted to recommend to the Board of County Commissioners that funds be split with 51% of the funding allocated to Visit Spokane, and 49% to the Sports Commission, he said there were reserves in the fund prior to that suggested split so the committee determined to open funding opportunities next month for other agencies; said our City's Lodging Tax Advisory Committee met yesterday, came up with some recommendations and that this will be coming to a Council meeting soon. Deputy Mayor Woodard: said he attended several Chamber of Commerce meetings including one introducing their new President and CEO Katherine Morgan; he also noted the Chamber is working on a new logo. Councilmember Higgins: reported that he attended the SWAC (Solid Waste Advisory Committee) meeting and said the County continues working on their Plan, and that when our solid waste plan is completed, it will be a part of the County's Plan. Councilmember Pace: said he attended the Central Valley School District's community connection events, which brings community leaders and "school folks" together; attended the Chamber of Commerce breakfast; participated in the STA (Spokane Transit Authority) Board meeting where they considered whether to spend $1.8 million on preliminary engineer work for STA's "Moving Forward" plan, which Minutes Regular Council Meeting 10-28-2014 Page 1 of 11 Approved by Council: DRAFT funds had been set aside previously, and said they decided to delay that decision until November in order to gather more economic forecast data. Councilmember Hafner: reported that he attended the Visit Spokane Board meeting where they heard a report from STA concerning their ten year plan entitled "Moving Forward" and said the STA is making that presentation to various organizations; mentioned the City of Spokane's park board bond issue; participated in the STA plaza discussion with some organizations indicating they want the plaza moved, although extensive studies show it should stay in its current location; participated in the Health Board Executive Session to determine the agenda items for the next board meeting, and said the Ebola issue was discussed and that there has only been one lab confirmed case in the U.S. although others are being tested; went to a SCOPE Meeting; the Board of Health Governance Committee meeting discussed how their board operates; attended the STA Board Meeting; said he heard a good legislative AWC (Association of Washington Cities) update on the state transportation element and thinks this legislative session will bring very little dollars to cities. MAYOR'S REPORT: Mayor Grafos reported that he met the new CEO of the Rockwood Group and said they are working to bring top quality sports medicine to Spokane Valley; went to the AWC Regional meeting where they discussed how we can be more pro -active with state officials concerning the legislative agenda. PUBLIC COMMENTS: Mayor Grafos invited public comments. Mr. Mike King spoke concerning the County's Sewage system and said he would like to see how the sewage goes in the River and how it is taken out; spoke about the drainage at Shelley Lake and what happens in the Barker Area; said if the water were pumped out to the Saltese, it would have to go down the Old Milwaukee right-of-way, which is quickly becoming a trail. Mr. Dan Allison: said he thinks the Mayor should flip the agenda and make item #12 first since there are so many people here for that agenda item. 1. PUBLIC HEARING: Proposed 2014 Budget Amendment — Mark Calhoun Mayor Grafos opened the public hearing at 6:16 p.m. After Deputy City Manager Calhoun explained the proposed amendments, Mayor Grafos invited public comment. No comments were offered and Mayor Grafos closed the public hearing at 6:26 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Oct 28, 2014 Request for Council Action Form Totaling: $961,404.77 b. Approval of Payroll for Pay Period Ending October 15, 2014: $307,355.63 c. Approval of October 14, 2014 Formal Council Meeting Minutes It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 3. Second Reading Proposed Property Tax Ordinance #14-011 — Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 14-011 levying regular property taxes for 2015. Deputy City Manager Calhoun explained that this ordinance establishes a property tax levy and does not include the 1% increase allowed by state law, so other than revenue from new construction, he said there will be no change in the property tax from the previous year. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. Minutes Regular Council Meeting 10-28-2014 Page 2 of 11 Approved by Council: DRAFT 4. First Reading Proposed Ordinance #14-012 Terminating Sunshine Disposal Franchise — Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 14-012 terminating the City's solid waste collection franchise with Sunshine Disposal, Inc., to a second reading. Deputy City Attorney Lamb explained the process and regulations concerning contracting with solid waste collection companies and of the upcoming new contracts. He mentioned that the effective date of this ordinance will be November 17 to eliminate any gap or overlap. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 5. First Reading Proposed Ordinance #14-013 Terminating Waste Management Franchise — Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance proposed Ordinance 14-013 terminating the City's solid waste collection franchise with Waste Management of Washington, Inc., to a second reading. As with the previous agenda item, Deputy City Attorney Lamb explained the process and regulations concerning contracting with solid waste collection companies and of the upcoming new contracts. He mentioned that the effective date of this ordinance would be November 17 to eliminate any gap or overlap. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 6. First Reading Proposed Ordinance #14-014, Amending 2014 Budget — Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 14-014 amending the 2014 budget, to a second reading. Mr. Calhoun explained that this is the companion item to tonight's public hearing. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 7. First Reading Proposed Ordinance #14-015 Adopting 2015 Budget — Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 14-015 adopting the 2015 budget, to a second reading. Mr. Calhoun highlighted some of the main points of the ordinance. Mayor Grafos invited public comment and no comments were offered. Councilmember Wick said he realizes the $949,000 for the CAD (computer aided dispatch) System is a contracted service, but would prefer more discussion before those funds are actually spent. Mr. Jackson said that tonight's action merely moves the budget forward to approve the appropriation, but there will be multiple discussions about the details, and that this item would be brought to Council for final approval consideration before any funds are actually spent. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 8. First Reading Proposed Ordinance #14-016 Code Amendment, Appendix A Definitions — Christina Janssen After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 14-016 to a second reading. Planner Janssen explained that this ordinance proposes adding the word "indoor" to the definition of "gun ranges." Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 9. First Reading Proposed Ordinance #14-017 Code Amendment, Title 19 — Christina Janssen After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 14-017, amending Title 19, Spokane Valley Municipal Code, to a second reading. Planner Janssen explained the proposed changes and background prompting this amendment, which include eliminating the screening requirements for utilities, eliminating the shared access requirement for new development, lessening the requirements for outdoor storage concerning location, Minutes Regular Council Meeting 10-28-2014 Page 3 of 11 Approved by Council: DRAFT fencing and landscaping; updating outdoor display requirements; adding a provision for display items to be located out of required border easements; adding vehicle repair as a permitted use in the Corridor Mixed Use and Community Commercial zones; allowing outdoor storage as a permitted use in the Community Commercial zone; and conditionally allowing medical/dental clinics in the MF -1 and MF -2 zones. Mayor Grafos invited public comment. Mr. Mike King, said that regarding the conditional permitted use for medical and dental, that originally the change was to make it easier for community professionals to put their practice closer to the community, and when previously passed by Council last year, medical and dental were included, but he said that was changed along the way by staff when they built the code matrix and left the medical/dental off; he said he pointed that out to Council at that time and it then went to the Planning Commission and back to Council; he said staff made a clerical mistake; that the goal was to make it easier for professionals to serve the community and not to create some large commercial structure; and that it was conditioned on being on arterials and not residential streets; he asked that the use be granted but not include the conditions, and that the matrix should show it as permitted as originally intended. Mr. Kelly Konkright, said that a year ago the City took a good step forward in being competitive with neighbors, to open areas where professionals could go; and he asked Council to consider not imposing the restriction in the high density residential zones, but to allow medical to locate to the same extent other professionals can; said he is aware of the concern about availability of land for multi -family housing, but said he doesn't see a reason to treat medical different from other office professionals; he said that the use for medical office is consistent for what is currently allowed, but placing the restriction will prevent a significant amount of land currently zoned as MF but can't be developed as such; he said we will see very little medical use in these new zones due to the restricted size and thinks this won't get the City where it wants to be; he said that medical health care is an area of economic activity which is very vibrant in our community, and we would be well served by making our city competitive with surrounding municipalities like Spokane and Liberty Lake which allow those uses quite freely in those zones; said he realizes the concern for multifamily, and perhaps Council could limit the restriction to land that is not on an arterial street and/or limit it to the larger parcels; he said we won't get the multi -family housing on the small parcels anyway. There were no further public comments. After brief discussion about the concerns mentioned above, including whether any change would necessitate this being sent back to the Planning Commission, Community Development Director Hohman said that about a year ago, items were consolidated in the use matrix with some categories consolidated into one use; there were some allowances for permitting these in different areas, and it did include the professional uses to be in the multi -family zones, but medical and dental did not get carried over to that, which is the purpose of tonight's amendment. Mr. Hohman said that the Planning Commission had extensive discussions about this as well as the MF -2 zones during the annual comprehensive plan amendments this year. Mr. Hohman said this was not a clerical error or oversight but more of a concern trying to maintain uses, and the highest and best use for this zone is multi -family not office; he said there are plenty office uses throughout the City; however, during the development of that issue, if was felt these would be problematic so this was brought forward as an administrative report; he recommended Council consider looking forward to modify the condition, perhaps use that arterial reference instead of the 110% of lot coverage; he said he feels this would be a minor change and not necessitate sending this back to the Planning Commission; but if it were changed as a permitted use, he feels it would need to go back to the Planning Commission. City Attorney Driskell concurred. There was Council consensus to incorporate that change for the second reading. Vote by acclamation on the motion to forward to a second reading: In Favor: Unanimous. Opposed: None. Motion carried. 10. First Reading Proposed Ordinance #14-018 Code Amendment, Title 22 - Christina Janssen After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 14-018 to a second reading. Planner Janssen explained that this Minutes Regular Council Meeting 10-28-2014 Page 4 of 11 Approved by Council: DRAFT amendment is intended to update the language in the code for consistency with other part of the code, and to lessen the requirements for required parking stalls, loading areas, and bicycle parking, and to add a director modification provision in the section dealing with vehicle parking. Councilmembers Bates and Pace questioned some of the aspects of as well as the requirement for bike racks. Mr. Hohman explained that these requirements are in the existing code and these amendments represent a significant reduction in those requirements; and that any further change would require a comprehensive plan amendment; he said there will be ample opportunities to examine this in the coming months, and he recommends keeping this as proposed; and again stressed that this is a way to ease up on those requirements, adding that small businesses are exempt from this regulation. Mayor Grafos agreed to move forward and stated that this is a huge reduction from what it was. There were no other Council objections. Mayor Grafos invited public comment; no comments were offered. Vote by acclamation on the motion to forward to a second reading: In Favor: Unanimous. Opposed: None. Motion carried. 11.First Reading Proposed Ordinance #14-019 Code Amendment, Manufactured Homes— Marty Palaniuk After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to advance Ordinance 14-019 to a second reading. As noted on his PowerPoint, Planner Palaniuk explained the proposed changes concerning a new manufactured home park, or when redeveloping an existing manufactured home park, which include increasing the allowed density for the number of homes from seven to twelve, establishing minimum space requirements, establishing a 1 0% open space requirement for new parks, eliminating space coverage and minimum space width requirements, placing setback information in a table, and revising the setbacks to be consistent with the fire and building code requirements. Mayor Grafos invited public comment. Mr. Wes Crosby, as noted in his materials the Clerk distributed to Council, stated that he has a problem with the setbacks and how it would affect parking and garages; he noted if someone wants a double carport, more parking would be required, and he noted that with manufactured homes, sometimes a carport is the same thing as a patio; he said the pad on the garage floor is only 10' and not too many cars would fit in that, and said it would be a large imposition to develop a park with that kind of a setback; he suggested the setback be equal to the manufactured home setback. Ms. Amelia Odeon, of Walla Walla, said she represents the Association of Manufactured Home Owners, and asked if this proposal is just for MF1 and 2 zones. Mr. Palaniuk explained that it is for density changes for the zones in which it is permitted. Ms. Odeon said that the change appears to be well thought-out, but she asked how this change would help preserve affordable housing as the owners still have no long term security and some would be forced to live closer together than they currently are, and she asked Council to examine the long term strategies. Councilmember Wick asked that if Council wanted to make a change to give more notice of relocation assistance, where would that fit in the regulations. Mr. Jackson said that would be independent of tonight's ordinance. There was brief discussion about the density and making it more economically feasible; and that having an allowed density of twelve doesn't mean there must be twelve homes; and Deputy Mayor Woodard said he would like to see a change for the second reading to have the same setbacks as the manufactured home itself. Mayor Grafos asked if this were to advance tonight, could staff make modifications on the garage setback. Mr. Hohman said staff hasn't had a chance to examine that information, but could look into that and for the second reading, bring this back with modifications, or if Council preferred, this matter could be brought back as an administrative report. Mayor Grafos suggested moving this forward and bringing the noted modifications back for the second reading. There were no objections from Council. Vote by acclamation on the motion to advance the ordinance to a second reading: In Favor: Unanimous. Opposed: None. Motion carried. Mayor Grafos called for a recess at 7:36 p.m.; he reconvened the meeting at 7:48 p.m. Minutes Regular Council Meeting 10-28-2014 Page 5 of 11 Approved by Council: DRAFT 12. Motion Consideration: Determine Option for Draft Ordinance for Commercial Vehicles in Residential Areas - Cary Driskell City Attorney Driskell said that tonight is an opportunity to discuss the options for vehicle parking in the public rights-of-way in residential zones; and that after several past discussions, this was narrowed down to the two options noted in his Request for Council Action form; that of (1) "Option Two" to prohibit any tractor, commercial trailer over 27' or combination, from parking on the public rights-of-way in residentially -zones areas for more than 24 consecutive hours; and (2) "Option Four A" to prohibit parking of any tractors or any vehicle over 22' or over 15,000 gross vehicle weight, from parking on the public rights-of-way in residential zones, but that it would exempt motorhomes, RV's, boats, personal transportation vehicles, emergency vehicles, construction vehicles, moving vehicles, and trailers where the use is predominantly for personal non -business purposes. It was then moved by Councilmember Hafner and seconded, to authorize staff to draft option 4A into a draft ordinance for further discussion. Mayor Grafos invited public comment. 1. Bill Gothmann, spoke in opposition to an ordinance; read his prepared letter, which stated that these regulations would make it impossible for him and many seniors to park their RV on their own property, and would prevent his family members while visiting Mr. Gothmann, from parking their RV in front of Mr. Gothmann's property. He also noted that his neighbor drives a diesel truck and that he has no problem with the truck noise or fumes, but rather recognizes that his truck -driver neighbor is working to putting food on his table. 2. Mary Nickerson, spoke in opposition to an ordinance; said they own a small trucking company and several trucks; that the trucking industry is already heavily regulated and taxed; said she doesn't want additional ordinances based on a few complaints; that they should be able to park their truck in front of their own property. 3. Jim Fallis, spoke in opposition to an ordinance; said people moved here to have a nice big lot and they should be able to do what they want on their own property, including parking an 1 8 -wheeler on their property; said truck drivers need to be able to drive their trucks home as a means of keeping the contents secure. 4. Peggy Minnugh, spoke in opposition to an ordinance; said many truck drivers couldn't be here tonight because they work; said an ordinance would be unfair not to permit people who work for a living to park their truck in front of their house; said there aren't a lot of secure places to take a truck and this doesn't seem right to make regulations because a few people complain. 5. Philip Mead, spoke in opposition to an ordinance; said truck drivers have to plug in their trucks during the winter; said he appreciated his neighbors telling him about tonight's meeting; he doesn't get much time at home and having a 24-hour restriction would mean he'd have to leave early; said his neighbors don't mind and he should be allowed to stay. 6. Susan Pate, spoke in opposition to an ordinance; said a lot of these truck drivers are their own mechanics and if they park elsewhere, she questioned how they would work on their trucks. 7. Debra Berg, spoke in opposition to an ordinance; said her neighbor parks his truck in his own driveway in back of his house and leaves early in the morning, and that she doesn't hear him; and said she doesn't understand how someone a block away could complain and cause such conflict; said these are hard working men who pay taxes and we should be thankful they have a job. 8. Win Flannigan, spoke in opposition to an ordinance; said Council has a lot better things to do than this; if a neighbor has a problem he suggested it be handled by the Sheriffs Office; said they don't need any more laws and he wants to do whatever he wants to on his own property; that if Council continues to Minutes Regular Council Meeting 10-28-2014 Page 6 of 11 Approved by Council: DRAFT make rules about this then that would be a problem; if neighbors are having a problem, he said the police should be called. 9. Scott Shriver, spoke in opposition to an ordinance; questioned how many complaints have been issued about this; said he heard there was only one complaint; he asked if this issue is because of safety or because of complaints; he asked about the safety record and asked if anyone had been hurt. 10. Wes Crosby, spoke in opposition to an ordinance; said he has a trailer which is parked someplace that is okay at the moment; said he has sold a lot of RV's and developed for the last fifty years; that these people with trucks or RVs came here because we didn't have rules; and if they wanted rules they would have moved to Spokane. 11. Robin Olson, spoke in favor of an ordinance; said he realizes this is a difficult issue; but the concept that it is your property you can do anything you want is incorrect; said if you own a house you have an obligation to your neighbors to keep your property in a condition that doesn't devalue the property and you cannot just do whatever you want; said parked trucks are dangerous and he suggested Council not wait until a child gets killed on a bike; also if you are backing out onto the street, he said you can't see the street because the trucks blocks the view so that is an accident waiting to happen. He suggested for option 4A to re -define a semi -truck, and to take out the 27'. 12. Bonnie Crisman, spoke in opposition to an ordinance; said a 24-hour limit won't work; said they need the truck in the yard for several reasons; that the refrigerator would need to be cleaned and everything adjusted; said she is against option 4A; asked if this is based on two complaints or if the complaining persons are older people and paying a reduced property tax; and said she pays a full property tax and she asked Council to reconsider. 13. Robert Ashley, spoke in opposition to an ordinance; referenced an earlier e-mail he sent Council; said he has a commercial driver's license and as part of that had to take 120 hours of classroom training; they stress pre and post trip to make sure there are no obstacles; said he has a granddaughter who plays in the neighborhood and he is very cautious about traffic on the residential streets; he rhetorically asked what does it matter if the diesel is from a big truck or a pick-up truck; and said his pick-up truck is louder than his big truck. 14. Dixie Eggleston, spoke in favor of an ordinance; said she said she lives up the street from Albertson's; she said a truck driver doesn't have to live on the block where the truck is parked; there are some people who live in restricted areas and park on her street; said there are elderly people in her neighborhood who expected the value of their home to increase over the years and who want to keep the value of their home and don't want the home to be devalued because there is an 18 -wheeler parked in their area; said people shouldn't buy something if they can't afford it or can't take care of it so it doesn't infringe on the rights of others. 15. Delberta Schmidt, spoke in favor of an ordinance; said she hears the truck go down the street and she thanked the Mayor for his understanding about the noise and pollution factor of trucks in the neighborhood; said people can't see around them; and those who park their trucks in neighborhood are running a business but they live in a single family residential area; said businesses should not be allowed ; and said if Liberty Lake, Millwood and Spokane don't allow trucks in residential areas, we shouldn't either. 16. Mark Mangrallea, spoke in opposition to an ordinance; said he lives next door to a person who owns a truck and doesn't know what the big deal is; said they don't smell bad, are nice and clean and he didn't even know trucks were there when they first moved in; said this is ridiculous; said they are respectful and honest, hardworking people and we should let them have their profession. Minutes Regular Council Meeting 10-28-2014 Page 7 of 11 Approved by Council: DRAFT 17. Ty Broyles, spoke in opposition to an ordinance; said he has lived across the street from two trucks for seventeen years and they don't bother him; they are clean, they take care of their vehicle and home and support their family; said he drives a commercial vehicle as do people who work for utility companies, and they all take their trucks home at night; and if you limit that it will cut down response times from them in event of an emergency. 18. Marilyn Cline, spoke in favor of an ordinance; thanked the Mayor for the proposed option 4A; said many people believe that is the way it should be but some people are afraid or intimidated to come speak and express feelings; she said the noise, smell and vibration are terrible; she purchased her home as residential but now it is commercial and dangerous; asked why we can't get rid of those trucks as other municipalities have done; said they are not safe and she then read some information published from the EPA (Environmental Protection Agency) concerning diesel pollution; said this is a serious situation and people will be moving out of this area. 19. Blair Ashley, spoke in opposition to an ordinance; said he has a diesel truck; that this is not Millwood or Liberty Lake, and he has lived here for seventeen years. 20. Ray Ward, spoke in favor of an ordinance; thanked the Mayor for placing this on the agenda; said there is overwhelming scientific evidence that diesel causes cancer; said Spokane Valley has air stagnation and inversion problems and it should be obvious allowing these vehicles will only accelerate the problem; said the noise and smoke wake you up and prevent people from sleeping with the windows open; that we need to restrict vehicles; having trucks creates a hardship to sell the home with multiple semis parking close by; said it is an obnoxious hindrance. 21. Nick Canverdern, spoken in favor of an ordinance; said he was asked to speak for several neighbors; that there is a parked truck in front of a neighbor's home where the owner is selling her home, and just dropped the home price $25,000; said a semi -truck and trailer are ruining the neighborhood; that the neighbor asked the trucker not to park in front of her home while it is up for sale, and he agreed, so they realize it is damaging; said Council needs to pass an ordinance to protect all the neighbors equally; said a time limit would serve no purpose; asked why we don't authorize SCOPE to issue citations; said if you make a law, the majority of people will follow it. 22. Charles Roach, spoke in opposition to an ordinance; said he is frustrated Council is trying to have an ordinance solve a neighborhood dispute; said diesel fumes don't go into the air they go into the ground; said his Dodge diesel truck makes more noise than a semi; said studded tires are the biggest problem as they wrecked the highway; said this is a neighborhood squabble and Council is trying to settle it with a stupid ordinance. 23. Jo Dickinson, spoke in favor of an ordinance; said this is more than just one neighborhood's complaint; said the neighborhoods don't have sidewalks and trucks parked on the street are a tremendous safety hazard; that if she wanted to have a home business there are stringent rules about signs, business types and how it would impact the neighborhood; she spoke of safety, property values, and said she would like to see this City follow what other cities have done to outlaw parking on residential streets. 24. Gene Strunk, said Council has to decide between equal number of citizens telling their heartfelt feelings; said maybe Council needs to vote on this based on principles not perception; that he heard a lot of things today from both sides based on self-interest; said the value of the home concern is based on greed; and people talking about kids' safety doesn't compare with the concern that should be about the teenagers who don't have a place to sleep or enough to eat; and he suggested tabling the issue and starting over. Minutes Regular Council Meeting 10-28-2014 Page 8 of 11 Approved by Council: DRAFT At 8:56 p.m., it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to extend the meeting for forty-five minutes. 25. Cindy Hallet, spoke in favor of an ordinance; said this is a zoning issue; that there are no sidewalks; said Council has to protect the neighborhoods; that the truck that parks on McDonald is a block and a half away from a public school and that truck is an attractive nuisance; said she is very hard of hearing but knows then that truck leaves as the windows in her home vibrate. 26. Rodney Humphrey, spoke in opposition to an ordinance; said there is a truck parked a block from a convenience store and a half block from University Elementary, but that the truck goes around the block and pulls up to the curb next to a vacant building and doesn't block mailboxes; said he is far enough away from the sidewalk and there is no danger to kids in that area; said his own home windows rattle when a motorcycle revs through the intersection; and he wondered what issue Council would chase after next. There were no further comments. City Attorney Driskell said that the motion is for a draft ordinance for further discussion purposes; and that the next step depends on the outcome of that motion. Councilmember Pace said he doesn't want a big vehicle of any type parked across the street from his house, but that doesn't mean there should be a law prohibiting that; said he spoke with a group of about sixty people, and about 95% of those said we need fewer laws not more; said we don't have to be like other cities; and said he cannot support anything that restricts property rights and therefore cannot support either option. Councilmember Higgins moved to amend the motion on the floor to read that we take no further action on the issue before us. It was determined that since there is a motion on the floor, that new motion is not appropriate. Councilmember Wick said if the issue is the diesel fumes, or clear -view triangles perhaps that should be discussed; but said he doesn't want to ban such things as loading or unloading; said it would be difficult to make that 24- hour mark; that he doesn't like option 4A nor does he like the thought of telling people what they can't do on their own property; said he feels 4A is too restrictive. Deputy Mayor Woodard said he too has concerns with personal property rights, with the right to peaceful enjoyment and of earning a living; said he drove around the City over the last three weeks and saw many semi -truck vehicles that had set ups like fences and shops; he rhetorically asked how big the problem is and whether we are business friendly or not; said we are not like other cities and it is not against the law to have a home business or to take your commuter vehicle home; that we don't want the police or SCOPE out in the neighborhoods measuring vehicles or creating an adversarial atmosphere in the City. Councilmember Higgins said we offer a unique lifestyle of semi -rural and relaxed and we are business friendly, but it appears we are attempting to take an action with repercussions far beyond the semi -trucks; and said he can't support the motion. Mayor Grafos said this is a way of having a business in the neighborhoods and that we are talking about safety and children; and that there are a lot of home businesses that you can't have in a neighborhood; and about 98% of them deal with freight; said if a truck is parked at the home then basically that is the business address; said there are existing rules on home occupations and that properties should retain a residential appearance and character, and that an 80,000 pound truck in front of a house is not keeping with that character. Mayor Grafos also suggested changing the semi -trailer definition so it is not in conflict with the 22' clause; said that Council's primary responsibility is to protect the health, safety and welfare of the majority of the residents. At 9:40 p.m., it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to extend the meeting to 10:30 p.m. Minutes Regular Council Meeting 10-28-2014 Page 9 of 11 Approved by Council: DRAFT Councilmember Bates said semis don't belong in the neighborhoods and residential means residential; that it is not just a safety issue but deals with preserving the neighborhoods of this City, that there are a lot of hard working people and most are parked on the side of the house or driveway but a semi has no place in a residential neighborhood. Vote by acclamation on the motion to authorize staff to draft option 4A into a draft ordinance for further discussion: In Favor: Mayor Grafos, and Councilmembers Hafner and Bates. Opposed: Deputy Mayor Woodard, and Councilmembers Wick, Higgins and Pace. Motion failed. It was then moved by Councilmember Higgins and seconded to take no further action on the issue before us. Vote by Acclamation: In Favor: Deputy Mayor Woodard, and Councilmembers Wick, Higgins and Pace. Opposed: Mayor Grafos and Councilmembers Hafner and Bates. Motion passed. Mayor Grafos called for a short recess at 9:45 p.m., and reconvened the meeting at 9:54 p.m. PUBLIC COMMENTS: Mayor Grafos invited public comments. Mr. Rodney Humphrey, said he is a victim of robbers, thieves, and terrorists, and has been victimized three times by those people; said officers said they wouldn't come into his home; that a burglar broke the window of his basement, came into his home and filtered through his drawers and that he called Crime Check and followed up by going to the SCOPE station, which is four houses from him, and said the person at SCOPE said they were just there to answer phones and didn't know anything; said the place is a joke; that he appreciated Mr. Jackson taking the time to see a citizen and he admires Council for what they do, but they need to set up a webpage like the one for sex crimes to let people see pictures of who these criminals are and where they live. ADMINISTRATIVE REPORTS: 13. Annual Comprehensive Plan Amendment Process — John Hohman Community Development Director Hohman gave a brief update on the comprehensive plan amendment process for the 2015 comp plan docket; said the City is not bringing forward any amendments at this point; that staff will be working on the legislative update shortly; but for the 2015 docket, they have one land use designation change and expect one more proposed change next week and that both of those will be on the docket for Council's review. 14. Solid Waste Collection Services Contracts — Erik Lamb, Morgan Koudelka Deputy City Attorney Lamb said we are in the process of terminating the solid waste collection franchises and entering into contracts to replace those existing franchises; said this is related to collection or curbside pickup only and does not relate to the transfer station, disposal or Sunshine's earlier contract. Mr. Lamb also acknowledged Consultant Jeff Brown, with Epicenter Services, LLC. Mr. Brown said the original 2008 franchises were designed to address the seven years state law requirement for expiring certificates; and that term that deals with measurable damages, which deals with anything the hauler can bring forward that states they have some issues with cancelling franchises; said the industry standard is to give three years to expire those measurable damages, instead of paying cash to fulfill that requirement; said the three years is something generally negotiated, and accepted within the industry, and that both haulers have accepted that; and the new contract fully and explicitly expires all previous rights and will end early 2018; he said that once those contracts are approved and fulfilled, we will have full authority of services. Mr. Lamb said we will have control over the rates, and that the existing franchise rates are administered through the Washington Utilities Commission; said rates will go into effect November 17 and everything will be identical as it is now; and he noted the effective date of November 17 will be the same date as the termination of the franchises. 15. Legislative Agenda — Mike Jackson City Manager Jackson explained that Council has seen this draft Legislative Agenda on a few occasions, and that next week it will be before Council for approval and that he will include the AWC (Association Minutes Regular Council Meeting 10-28-2014 Page 10 of 11 Approved by Council: DRAFT of Washington Cities) Legislative agenda in next week's packet. Mr. Jackson went over the legislative issues; said we are aware the State has budgetary constraints which will likely make it difficult for them to give up any revenues; said we are still seeking the ability to recoup additional code enforcement costs and think if the State is willing to proceed with lien authority, that perhaps a statement could be included with the County's property tax statements. Concerning marijuana, Mr. Jackson said we would propose to not have the medical marijuana and a potential way to reconcile is to have one form of marijuana which could be purchased at one location. The subject of marijuana vaping lounges was brought up and Mr. Jackson said he will try to add draft language concerning that for next week's discussion; and to perhaps include general issues like minors in possession. Councilmember Pace suggested having our own ordinance for marijuana and vaping and Mr. Driskell added that there are some things we cannot do because they would be in conflict with state laws, but we need to look at issues that are local and/or have state-wide solutions. Mayor Grafos suggested we leave the issues alone for a while before trying to pass our own ordinance. Mr. Jackson noted the rail recommendations; and said he feels the focus of the last meeting concerning rail was primarily about emergency response; he said the next meeting is in December in Olympia. Mr. Jackson said that even though we don't use public works trust funds, we could still support it as we might want to use that someday; and said that although we have not taken the 1% permitted property tax increase in the last six years, other municipalities have that and that the revenue deals with increasing the property tax cap from 1%. Councilmember Wick asked about the Public Facilities District (PFD), and Mr. Jackson said they had a discussion and continue working with the PFD to see if we could get some funds for CenterPlace, but suggested the timing might not be best now, although he could discuss it with our lobbyist Briahna Taylor to seek a change in the law to allow direct representatives for cities of a certain size. 16. Advance Agenda Mayor Grafos asked that or a future meeting, staff look at our regulations and rules on home occupations and come up with an ordinance to restrict from residential neighborhoods, freight forwarding businesses or heavy hauling businesses in residential neighborhoods, to include any vehicles with gross vehicle weight over 15,000 as they are running a business. Mr. Jackson said staff will investigate current code so we understand if we are fully utilizing the code that we have. INFORMATION ONLY The (17) Department Reports, and the (18) City Hall Lease Amendment were for information only and were not reported or discussed. CITY MANAGER COMMENTS There were no further comments from Mr. Jackson It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 10:30 p.m. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting 10-28-2014 Page 11 of 11 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington November 4, 2014 Attendance: Councilmembers Staff 6:00 p.m. Dean Grafos, Mayor Arne Woodard, Deputy Mayor Bill Bates, Councilmember Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember Mike Jackson, City Manager Mark Calhoun, Deputy City Manager Erik Lamb, Deputy City Attorney John Hohman, Community Development Dir. Mike Stone, Parks & Recreation Director Eric Guth, Public Works Director Morgan Koudelka, Sr Administrative Analyst Rick VanLeuven, Police Chief Carolbelle Branch, Public Information Officer Chris Bainbridge, City Clerk Mayor Grafos called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. ACTION ITEMS: 1. Second Reading Proposed Ordinance 14-012 Terminating Sunshine Disposal Franchise — Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance No. 14-012 terminating the City's solid waste collection franchise with Sunshine Disposal, Inc. Deputy City Attorney Lamb explained that this will terminate the existing franchise for collection services; he said the termination is appropriate as the City has negotiated a contract with Sunshine to replace the franchise, and that this ordinance will be effective November 17 to coincide with the effective date of the contract once approved. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 2. Second Reading Proposed Ordinance 14-013 Terminating Waste Management Franchise — Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance No. 14-013 terminating the City's solid waste collection franchise with Waste Management of Washington, Inc. Deputy City Attorney Lamb explained that this will terminate the existing franchise for collection services; he said the termination is appropriate as the City has negotiated a contract with Sunshine to replace the franchise, and that this ordinance will be effective November 17 to coincide with the effective date of the contract once approved. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 3. Proposed Resolution 14-011 Adopting Solid Waste Management Plan — Eric Guth It was moved by Deputy Mayor Woodard and seconded to approve Resolution 14-011 adopting the Solid Waste Management Plan. Public Works Director Guth said that this is part of our contracting for solid waste services, that this is a twenty-year Plan to guide our system of collection, disposal, recycling, and other aspects of solid waste; that the Plan can be reviewed every five years; as part of the public process, the Plan is on our website, we held a public open house for public review, and copies of the Plan are here at City Hall and at the Library; he said the SEPA environmental review has been completed and there were no significant issues; and that the Department of Ecology (DOE) has ultimate approval authority. Mr. Guth said we previously sent DOE copies of the Plan, they sent us comments, and we have responded; now the final step is Council approval, after which we will submit it to DOE. Mayor Grafos Council Study Session 11-04-2014 Page 1 of 5 Approved by Council: DRAFT invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4. Proposed Resolution 14-012 Adopting Moderate Risk Waste Plan — Eric Guth It was moved by Deputy Mayor Woodard and seconded to approve Resolution 14-012 adopting the Moderate Risk Waste Management Plan. Mr. Guth explained that this is similar to the resolution just adopted, but this addresses the household hazardous waste as it relates to homes and small business generators; and that this is also administered and enforced by DOE. Mayor Grafos invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 5. Solid Waste Collection Services Contract With Waste Management — Erik Lamb It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute the contract for solid waste collection services with Waste Management of Washington, Inc. Deputy City Attorney Lamb explained that this is the second part in conjunction with the just approved terminated franchises; that this is the contract for solid waste collection services pursuant to a statutorily defined process to compensate the company for us cancelling that franchise; that this is a "status quo" contract and will maintain the same level of service citizens see now, with a term that runs through March 2018; that this directs the company to haul to the Sunshine Transfer Station. Mr. Lamb added that there is no mandatory collection and that collection pickup remains optional. Mr. Lamb noted that this too will have an effective date of November 17. Mayor Grafos invited public comment. Ms. Tami Yeager of Waste Management speaking on behalf of the eighty employees who work for Waste Management in Spokane Valley, thanked Council and staff for this opportunity; said many drivers have been on the same routes for ten to fifteen years, and that they enjoy living and working here; and she said they look forward to serving the residents. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 6. Solid Waste Collection Services Contract with Sunshine Disposal — Erik Lamb It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute the contract for solid waste collection services with Sunshine Disposal, Inc. Mr. Lamb explained that as with the previous motion, this mirrors that contract; he said that the rates will remain the same as they have been until the contract expires in 2018; and that this too will have an effective date of November 17. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 7. Comprehensive Plan Docket — John Hohman It was moved by Deputy Mayor Woodard and seconded to approve the 2015 Comprehensive Plan Amendment Docket. Community Development Director Hohman said that two applications are included in the amendment process moving forward; that the first is on Mission at the corner of Flora and Indiana, and the second is on Nora between Pines and Evergreen; and he noted that the first amendment is actually a request to change from Low Density Residential and not High Density Residential as noted in the packet materials. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 8. City Hall Lease Amendment — Mark Calhoun It was moved by Deputy Mayor Woodard and seconded to approve the lease amendment with Northwest Christian Schools that releases the City's obligation on Suite B-3 and adds to the agreement the lease of Suite 102. Mr. Calhoun gave some background on the purpose of the amendment, which releases the City's obligation on Suite B-3, and adds the lease of Suite 102; and said that this assumes a December 1 occupancy date. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. Council Study Session 11-04-2014 Page 2 of 5 Approved by Council: DRAFT 9. Legislative Agenda — Mike Jackson It was moved by Deputy Mayor Woodard and seconded to adopt the revised 2015-2017 Legislative Agenda. City Manager Jackson explained the proposed changes to the medical and recreational marijuana legislative item as noted on the red -line version; he said he discussed the issue of the Public Facilities District Board makeup with lobbyist Briahna Taylor, who suggested we pursue an appointee when an opening occurs; and said he feels future conversations will be held on this topic as currently there is no statute addressing any city representation except the largest city; said he kept the agenda generic regarding the recouping of code enforcement costs and that future discussions can be held on this as well, adding that Ms. Taylor indicated it would be difficult to get passed. Concerning the marijuana issue, Mr. Jackson said that Mr. Lamb has been the lead on this and we feel the need to start formulating language for discussion purposes. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. NON -ACTION ITEMS 10. Shoreline Master Plan Review of Findings — Lori Barlow Via her PowerPoint presentation, Ms. Barlow explained that the purpose of tonight's item is to introduce the Planning Commission's recommended draft Shoreline Master Plan; she said this has been to Council numerous times and tonight will be an overview; she said she will focus on the process, where we are now and the next steps, and the main parts of the Plan, and will end the discussion with what we believe may be our last issue for submittal to the Department of Ecology (DOE). Ms. Barlow said that tonight beings the formal and final review; that a public hearing along with a first reading of an ordinance to adopt will be on the November 17, 2014 special meeting agenda; and if all goes as planned, said she anticipates final action at the December 9 meeting; after which the document will be submitted to the DOE for review. Ms. Barlow referenced the separate green binder containing the Plan, and said that the most important parts are Chapters two through four, which is her focus tonight as well, and those chapters address goals and policies, environmental design, and regulations. Planner Barlow said they could still have some discussions with the DOE as the process continues; she noted some added language concerning piers and docks, including joint use of those piers and docks. Ms. Barlow explained that an issue that came up during the Planning Commission process was whether to allow docks in the Coyote Rocks area, which is an undeveloped area; and some discussion of what would happen if we were to allow docks on all properties; that they wanted to preserve the opportunity for those property owners to have a dock if they wanted, but to make sure the ecological areas were protected; she said this adds an extra requirement for reporting docks for those property owners in that area for them to show how they will protect and mitigate the impact of having a dock. Concerning the joint use of docks, Ms. Barlow said the SMA (Shoreline Management Act) requires joint use to be addressed and encouraged when there are more than four residential lots; she said the Planning Commission was very concerned with encumbering property owners with this and didn't want to force them to have a dock with their neighbor, so by encouraging joint use it requires them to make contact and show evidence of that contact with neighborhood properties. She said the Planning Commission feels they have made reasonable efforts to comply with the SMA; she added that we have not heard from the main developer in the area and have not had request for docks in the area of Coyote Rock since two docks were issued a few years ago, and said those docks were not secured well enough to withstand the flow. Ms. Barlow said the plan is to move forward and see what the DOE says about these efforts to meet the intent to see if we have adequately protected the functions along the shoreline. Concerning SD -2 Inventory chapter in the green binder, Councilmember Pace noted on page 75 that a word appears to be missing: last paragraph, fifth line: "Major issues the cost associated with City, a state agency, or to a third party conservation group." And suggested perhaps the word "are" should be inserted after the word "issues." Councilmember Pace also asked about 6.4.2 Shelley Lake, middle paragraph about the recommended open space, and asked if that is private property. Ms. Barlow explained that it is private property, but that this chapter deals with the inventory and characterization report, which was developed in 2010 based on the conditions in place at the time. Director Hohman added that this Council Study Session 11-04-2014 Page 3 of 5 Approved by Council: DRAFT particular parcel is also in the flood plain so there are other physical issues that need to be addressed; but that this can't be developed anyway. 11. Governance Manual Review — Chris Bainbridge City Clerk Bainbridge explained that tonight's review is a result from several comments from Councilmembers concerning policies, in particular concerning a process for tax changes and for supermajority votes. As noted in the Request for Council Action, Ms. Bainbridge explained the several draft changes, most of which are minor, but some are new sections such as the tax rate changes, and placing items on an agenda. Councilmembers concurred with changes on page 1, 2 and 3, although the sections about forms of address in a formal versus a study session format brought about some discussion. Councilmember Bates suggested Council follow the procedures which leads to a more relaxed atmosphere and more free-flowing discussion when it comes to study session items, versus the more formal meetings, all of which helps the public realize there is a difference between the two formats; and as well to address each other as "Councilmember Hafner" etc., much the same as other municipalities do during formal meetings. Councilmember Pace said that also not having to be recognized by the Mayor each time a Councilmember wants to speak during a study session, further adds to the smooth and continuous flow of discussion. Mayor Grafos said that Councilmembers needs to keep in mind that this is just a guideline, and it is the Chair who sets the rules. After briefly touching on the various minor edits, Councilmembers turned their focus to page 9 and the tax rate changes. Mayor Grafos said he feels these extra steps are not necessary and burden the process with notification, since staff goes through a notification process currently when it comes to such things as public hearings. Deputy Mayor Woodard said he agrees this would be in keeping with the desire to be transparent, but he is not sure Councilmembers or staff needs to be told to do these things since they are already doing so. Concerning the new section on Placing Items on an Agenda, Mr. Jackson said this spells out the process, that if a Councilmember wanted to add something to an agenda, other members of Council could ask for some background about the issue and what prompted the topic without degrading the topic or the Councilmember's suggestion; following that, the item would be considered at the next Agenda committee meeting and if the Committee desired, would place the item on a future agenda or as a pending item, or if the Committee decided not to include the item on a future agenda, then the proposing Councilmember would be notified and he could then bring up the issue again during the advance agenda discussion, and with a consensus of three or more Councilmembers, the item would be placed on a future agenda. For those who might not know, Mayor Grafos said the Agenda Committee includes the Mayor, Deputy Mayor, City Manager, and City Clerk. Concerning the new item for a tax rate change, Mr. Jackson said it was this issue that prompted the review of the Governance Manual. Councilmember Pace said this originally started to force Council to be intention when it came to changing taxes; that a thought was Council should require a super majority in order to raise taxes, but said they were advised by the City Attorney and City Manager that Council could not do that; but Councilmember Pace said Council can still be intentional by giving the advance notice as stated in the text. Concerning the super majority, Mr. Jackson said that was staffs interpretation of the law, so the committee focused on the process. Deputy City Attorney Lamb explained that as a Code city, we are regulated by state laws, and there are very specific state statutes for Code cities on certain actions that require a majority, and those that require a super majority; and the Legislature is presumed to know what they are talking about when they made that distinction; a super majority vote is for budget amendments and emergency actions, and everything else is done by a majority vote, and as a City we cannot contradict or be in conflict with state law. Mr. Lamb said staff also sought the opinion of MRSC (Municipal Research Service Center) and that cities with a Charter might be able to do certain things by super majority according to their own Charter, but as a Code city, we must not be in conflict with state statutes; he said he was informed by MRSC who has been asked this question in the past, that their answer has been consistently uniform that this is not something that a Code city could change. Council Study Session 11-04-2014 Page 4 of 5 Approved by Council: DRAFT Councilmember Bates said he feels the proposed change in process is important in order to make people more aware of such impending change. Deputy Mayor Woodard said he supports the process but doesn't agree that the law under a Code city doesn't allow us to have a super majority because it is already stated in the Governance Manual for emergencies; but at least this is a good start; he said the question would be is it defensible if you do a super majority, and in this case, it is not an ordinance but just an agreement that Council would be held to a super majority vote for a tax change; the next Council could do whatever they want; and said he disagrees and feels Council has the authority to do a super majority because it is purely a ground rule for Council and becomes a last resort to a tax increase. Councilmember Hafner said if legal counsel said we cannot do a super majority for tax changes, that he doesn't know why Council would not go along with that legal opinion; and that Council has to follow the law and the legal opinions; and he agreed with the proposed changes for the tax rate section. Mayor Grafos said he does not agree with changing the governance manual for tax rate changes; that this is a procedural guide for conducting meetings and following state statutes; he said if this change were to be adopted, it would require multiple filings in the newspaper, and at least one public hearing before any action could be taken by Council; he said he feels this change would disrupt the orderly and transparent budget process; that staff and Council already demonstrated the ability to operate with fiscal restraint, unburdened by excess political pressures. Councilmember Bates said he feels this doesn't attack the fiscal responsibility of this or any Council; that this came about due to Councilmember's Pace's suggestion to discuss the procedure for tax changes, specifically for a tax decrease. Councilmember Pace said the thought was just to be more intentional. After further brief discussion, and noting this was just the first discussion on these changes, it was determined to bring this draft, red -line manual back for an additional administrative report, preferably after the first of the year. 12. Advance Agenda — Mayor Grafos There were no further suggestions for the Advance Agenda. 13. Information Items of the Public Safety Corporation Final Contract Option Year; and Parks and Recreation Quarterly Report were for information only and were not reported or discussed. 14. Council Comments — Mayor Grafos There were no additional Council comments. 15. City Manager Comments — Mike Jackson Mr. Jackson said that in past discussions with the County Weed Control Board, we learned that Spokane Valley residents were charged a $3.00 per year assessment while most other cities' residents did not pay that same assessment; he said that Liberty Lake was also assessed; said this entire issue goes back to the years of incorporation; he said the current proposal is a level assessment of $2.00 per parcel throughout the County, which reduces our residents' assessment from $3.00 to $2.00; said he anticipates more debate from the City of Spokane; and that further discussions will be forthcoming and a hearing is set for November 12 with the Board of County Commissioners, and Mr. Lamb will attend. Mr. Jackson said we want our position to be clear at that hearing; and he said that if we support the $2.00 that adds about 16% to the budget of the Weed Control Board; he said the County has the authority to do as they choose; or do we recommend setting the assessment to keep the County's budget the same, and said the difference of $1.70 will bring them to their current level of operation; that $2.00 would allow them to hire an additional employee or two and buy software; and ended by stating that he wanted to re -affirm Council's position for the $2.00. There were no objections. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:55 p.m. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Council Study Session 11-04-2014 Page 5 of 5 Approved by Council: Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action November 17, 2014 Department Director Approval: Check all that apply: ❑ consent ❑ old business new business ❑ public hearing ❑ information ❑admin. report QX pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading of proposed Ordinance #14-014 which amends the 2014 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2014 Budget when it was adopted on October 22, 2013. On October 14, 2014 an Administrative Report was delivered to Council explaining that several events have taken place in the normal course of operations that necessitate the budget be amended. On October 28, 2014 a public hearing was held on this topic and Ordinance #14-014 was advanced to a second reading. BACKGROUND: Since the initial adoption of the 2014 Budget on October 22, 2013, several events have transpired in the normal course of operations that necessitate a 2014 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of $2,755,507 comprised of: • $53,900 for a federal lobbyist (Gordon Thomas Honneywell) approved by Council 5/13/14. • $22,000 for professional legal services necessary for Shoreline and other legal services. • $14,500 for workstations at the police precinct. • $30,000 to begin the Comprehensive Plan process. • $20,000 for minor renovations to City Hall to bring the Permit Center into the main building and move Finance to the old Wells Fargo space. • $2,443,507 transferred to Capital Reserve Fund #312 which represents the 2012 yearend fund balance in excess of 50%. • $55,000 transferred to Park Capital Projects Fund #309 for the Old Mission Trailhead. • $60,000 transferred to Solid Waste Fund #106 for an educational campaign leading to the 11/17/14 change to the Sunshine/Spokane Valley University Road Transfer Station. • $56,600 for the installation of fiber service at SCRAPS Increase revenues by $656,600 comprised of: • A $56,600 reimbursement from SCRAPS for the fiber installation. • An estimated increase of $600,000 of sales tax recognizing 2014 receipts greater than anticipated during the 2014 Budget development process. #101 — Street Fund Increase expenditures by $29,830 comprised of: • $11,000 for software and improvements to our connection to City hardware managed by the Spokane Regional Transportation Management Center. • $18,830 transferred to Street Capital Projects Fund #303 for the Sprague/Thierman intersection modification approved by Council 9/9/14. 1 #103 — Paths and Trails Fund Increase expenditures by $50,000 reflecting a transfer to Park Capital Projects Fund #309 for the Appleway Trail — University to Pines project. #105 - Hotel / Motel Tax Fund The revenue estimate has been revised upward by $40,000 from $490,000 to $530,000. #106 — Solid Waste Fund Revenues and expenditures each increase by $60,000 reflecting a transfer from the General Fund for the purpose of conducting an education campaign leading to the 11/17/14 change to the Sunshine/Spokane Valley University Road Transfer Station. #204 — LTGO Debt Service Fund Increase revenues and expenditures each by $7,661,000 reflecting the 8/27/14 refunding of the 2003 LTGO bonds and the issuance of the 2014 LTGO bonds. #301 — REET 1 Capital Projects Fund Expenditures are increased by $7,000 reflecting a transfer to Street Capital Projects Fund #303 for an additional 2014 project that repairs a driveway related to the 2013 Evergreen -16th-32nd project. #302 — REET 2 Capital Projects Fund Expenditures are increased by $14,000 reflecting a transfer to Street Capital Projects Fund #303 for 2014 expenditures that will be incurred on the Trent Lighting Project. #303 — Street Capital Projects Fund This fund is being amended to reflect estimated actual progress on a number of projects. Changes include: • Amending revenues and expenditures related to the Sullivan Road West Bridge Replacement project down by $4,888,189 from $8,888,189 to $4,000,000. This is necessary because the project began much later in the year than anticipated when the budget was adopted last year. These revenues and expenditures have been moved to the 2015 Budget. Changes for 2014 are: o Amend grant revenue down by $2,768,189,and o Amend the transfer from Capital Reserve Fund #312 down by $2,120,000 • Amending revenues and expenditures up by $7,000 reflecting a transfer from REET 1 Capital Projects Fund #301 for a driveway repair related to the 2013 Evergreen -16th-32nd project. • Amending revenues and expenditures up by $14,000 reflecting a transfer from REET 2 Capital Projects Fund #302 for the Trent Lighting project. • Amending revenues and expenditures by $18,830 reflecting a transfer from Street Fund #101 for the Sprague/Thierman Intersection Modification project. #309 — Park Capital Projects Fund This fund is being amended to reflect estimated actual progress on a number of projects. Changes include increases to revenues of $1,557,600 and increases to expenditures/ appropriations of $1,390,500. Revenues increases include: • A transfer of $1,452,100 from Capital Reserve Fund #312 for the Appleway Trail — University to Pines project. 2 • A transfer of $50,000 from Paths and Trails Fund #103 for the Appleway Trail — University to Pines project. • A transfer of $55,000 from General Fund #001 for the Old Mission Trailhead project. • A $500 contribution directed towards capital projects. Expenditure changes include: • Moving the $40,000 initially appropriated for sand volleyball courts out of 2014 (and into the 2015 Budget through a separate Council action). • Moving $56,000 initially appropriated for the Edgecliff Picnic Shelter out of 2014 (and into the 2015 Budget through a separate Council action). • Adding $1,400 to the Discovery Playground Equipment project. • Moving $15,000 initially appropriated for the Discovery Playground shade structure out of 2014 (and into the 2015 Budget through a separate Council action). • Moving $70,000 initially appropriated for the City entry sign out of 2014 (and into the 2015 Budget through a separate Council action). • Adding a $13,000 appropriation for the Edgecliff sewer connection. • Adding a $55,000 appropriation for the Old Mission Trailhead project. • Adding $1,502,100 for the Appleway Trail — University to Pines project. #310 — Civic Buildings Capital Proiects Fund • Revenues increase by $839,285 reflecting the 1/1/14 Council action declaring 2.82 acres of property surplus to its needs and authorizing the sale to the Spokane Library District. The $839,285 includes $744,047 received by the City in 2012 for 2.5 acres plus an additional $95,238 received by the City in 2014 for .32 acres. • Expenditures increase by $30,000 for professional services. #311 — Pavement Preservation Fund This fund is being amended to reflect the Public Works Department's estimate of work that will be accomplished this year. • Appropriations (expenditures) are being increased by $320,865 to a total of $3,916,386. • Revenues will increase by $123,464 reflecting partial grant financing for a portion of the projects. #312 — Capital Reserve Fund • Revenues include a transfer of $2,443,507 from General Fund #001 which represents the 2012 yearend fund balance in excess of 50%. • Expenditures/appropriations include: o A reduction of $2,120,000 in transfers from Capital Reserve Fund #312 for the Sullivan Road West Bridge Replacement project. The reduction is the result of the project beginning later in 2014 than anticipated when the budget was adopted last year. This expenditure has been moved to the 2015 Budget. o An increase of $1,452,100 reflecting a transfer to Capital Projects Fund #309 for the Appleway Trail — University to Pines project. #402 — Stormwater Management Fund • Revenues increase by $50,000 reflecting the receipt of a DOE operating grant. • Expenditures/appropriations increase by $50,125 reflecting a transfer to Aquifer Protection Area Fund #403 for a grant funded decant facility feasibility study early in 2013. 3 #403 — Aquifer Protection Area Fund • Expenditures/appropriations increase by $950,159 including: o $910,159 for the Decant Facility project that was carried forward from 2013 to 2014. o $40,000 for the Broadway Stormdrain Retrofit project. • Revenues increase by $824,648 including: o A $634,523 DOE grant for the decant facility project. o A $100,000 DOT grant for the decant facility project. o A $40,000 DOE grant for the Broadway Stormdrain Retrofit project. o A transfer from Stormwater Management Fund #402 for a grant funded decant feasibility study early in 2013. #501 — Equipment Rental and Replacement Fund Expenditures/appropriations increase by $30,000 reflecting the 2014 replacement of a 2003 Chevy S10 pick-up for the Community Development Department that was initially scheduled for replacement in 2015. The replacement was moved ahead into 2014 in -lieu of incurring a needed $1,400 repair on the old vehicle. This was described in an 8/12/14 Information Report to Council. This budget amendment will also create one new fund: • Fund #106 — Solid Waste The 2014 Budget amendment reflects the changes noted above and will affect 16 funds resulting in total appropriation/expenditure increases of $7,832,727 and revenue increases of $9,407,745. 001 General Fund 101 Street Fund 103 Paths & Trails Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 204 LTGO Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Park Capital Projects Fund 310 Civic Buildings Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 656,600 2,755,507 0 29,830 0 50,000 40,000 0 60,000 60,000 7,661,000 7,661,000 0 7,000 0 14,000 (4,848,359) (4,848,359) 1,557,600 1,390,500 839,285 30,000 123,464 320,865 2,443,507 (667, 900) 50,000 50,125 824,648 950,159 0 30,000 9,407,745 7,832,727 OPTIONS: Options are to accept the proposed amendments in whole or in -part. 4 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 101 Street Fund 103 Paths & Trails Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 204 LTGO Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Park Capital Projects Fund 310 Civic Buildings Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 656,600 2,755,507 0 29,830 0 50,000 40,000 0 60,000 60,000 7,661,000 7,661,000 0 7,000 0 14,000 (4,848,359) (4,848,359) 1,557,600 1,390,500 839,285 30,000 123,464 320,865 2,443,507 (667, 900) 50,000 50,125 824,648 950,159 0 30,000 9,407,745 7,832,727 OPTIONS: Options are to accept the proposed amendments in whole or in -part. 4 RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #14-014 amending Ordinance #13-016 which adopted a budget for the period January 1, 2014 through December 31, 2014. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2014 Budget that was adopted on October 22, 2013. There are adequate funds available to pay for these amendments. STAFF CONTACT: Mark Calhoun ATTACHMENTS: • Ordinance #14-014 • Fund level line -item detail of revenues and expenditures. 5 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 14-014 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 13-016, WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2014 THROUGH DECEMBER 31, 2014; CREATING A NEW FUND (106) SOLID WASTE; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council passed Ordinance 13-016 on October 22, 2013, which adopted the 2014 annual budget; and WHEREAS, subsequent to the October 22, 2013 adoption of the 2014 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, due to the contractual relationship between the City and Sunshine Recycling entered into during 2014, it is necessary to create Fund 106 Solid Waste Fund, which will be used to account for activities related to provision of solid waste transfer and disposal services; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2014 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2014 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 13-016 adopted a budget for the twelve months beginning January 1, 2014 and ending December 31, 2014. Each item, revenue, appropriation, and fund contained in Section 1 is hereby amended as set forth in Attachment A to this Ordinance, which is incorporated herein. Section 2. Creating Fund 106. There is hereby created Fund 106 Solid Waste Fund which will be used to account for activities related to solid waste transfer and disposal services. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this 17th day of November 2014. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Approved as to form: Date of Publication: Effective Date: Office of the City Attorney Ordinance 14-014 Amending 2014 Budget Page 1 of 2 ATTACHMENT A CITY OF SPOKANE VALLEY, WA 2014 Budget Amendment Ordinance - Attachment A Ordinance No. 14-014 10/16/2014 Sources Uses Fund No. Annual Appropriation Funds Beginning Fund Balance Revenues Total Sources Appropriations Estimated Ending Fund Balance Adopted via Ord. 13-016 Amended via Ord. 14-014 Total Revenues Adopted via Ord. 13-016 Amended via Ord. 14-014 Total Appropriations 001 General 23.582.344 36,823,500 656,600 37.480.100 61,062444 37,409,660 2,755,507 40,165,167 20.897277 101 Street O&M 2.063234 4,611,600 0 4.611.600 6.674834 4,688216 29,830 4,718,046 1.956.788 103 Paths & Trails 71.871 7,800 0 7.800 79,671 0 50,000 50,000 29.671 105 Hotel/Motel Tax 236.927 490,300 40.000 530.300 767227 577,000 0 577,000 190227 r 106 Solid Waste 0 0 60.000 60.000 60,000 0 60,000 60,000 0 120 CenterPlace Operating Reserve 300.000 0 0 0 300,000 0 0 0 300.000 121 Service Level Stabilization 5,448.502 7,300 0 7.300 5.455802 0 0 0 5.455.802 122 Winter Weather Reserve 503.565 700 0 700 504,265 500.000 0 500.000 4265 123 City Facilities Repair & Replacement 1.789271 1,700 0 1,700 1.790,971 616284 0 616284 1,174.687 204 Debt Service LTGO 03 0 627,823 7,661,000 8,288.823 8288,823 627.823 7,661,000 8,288.823 0 301 Capital Projects 968.021 601,000 0 601.000 1.569,021 546.199 7,000 553.199 1.015.822 302 Special Capital Projects 1.323.378 601,000 0 601.000 1.924.378 862.720 14,000 876.720 1.047.658 303 Street Capital Projects 61.827 14,689,790 (4,848.359) 9.841.431 9.903258 14.689.790 (4,848,359) 9,841.431 61.827 309 Parks Capital Projects 352.779 193,000 1.557.600 1.750.600 2.103.379 262.500 1,390,500 1,653.000 450.379 310 Civic Facilities Capital Projects 1.101.903 1,900 839285 841.185 1.943.088 0 30,000 30.000 1.913.088 311 Pavement Preservation 798.609 4,919,323 123.464 5.042.787 5.841.396 3595 521 320,865 3,916.386 1.925.010 312 Capital Reserve 7,742299 0 2.443.507 2.443.507 10.185.806 2.570.000 (667,900) 1,902.100 8283.706 46,344,530 63,576,736 8,533,097 72,109,833 118,454,363 66,945,713 6,802,443 73,748,156 44,706,207 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Working Adopted via Amended via Total Total Adopted via Amended via Total Working No. Working Capital Funds Capital Ord. 13-016 Ord. 14-014 Revenues Sources Ord. 13-016 Ord. 14-014 Appropriations Capital 402 Stormwater Management 2,319,423 1,837,500 50,000 1,887,500 4206.923 2,823,978 50,125 2,874,103 1,332,820 403 Aquifer Protection Area 333,610 1,370,000 824,648 2,194,648 2.528258 1,120,000 950,159 2,070,159 458,099 501 Equipment Rental & Replacement 1,183 348 148,744 0 148,744 1.332.092 90,000 0 90,000 1,242,092 502 Risk Management 124,171 325,000 0 325,000 449,171 325,000 30,000 355,000 94,171 3,960,552 3,681,244 874,648 4,555,892 8,516,444 4,358,978 1,030,284 5,389,262 3,127,182 Total of all Funds 50,305,082 67,257,980 9,407,745 76,665,725 126,970,807 71,304,691 7,832,727 79,137,418 47,833,389 Ordinance 14-014 amending 2014 budget Page 2 of 2 H:1Budgets120141Amendment12014 10 28 First Reading of Ordinance\amendment no 1 detail.xlsx CITY OF SPOKANE VALLEY, WA 2014 Budget - Amendment #1 Line Item Detail 10/6/2014 Account Account Initial Amended Description Number Description 1 Justification Budget Amendment Budget #001 - General Fund Recurring Revenues Sales tax 001.000.000.313.11.00 Recurring Expenditures City Council Prof Svc -Fed Lobbyist 001.011.000.511.60.41.06 Legal 001.013.015.515.32.41.04 Nonrecurring Revenues SCRAPS pass through 001.090.000.386.00.00 Nonrecurring Expenditures Police Capital 001.016.000.594.21.64.01 Professional services 001.058.099.558.60.41.05 Facility repair & maint 001.090.099.518.30.48.01 Transfer out - #312 001.090.000.597.xx.xx.xx Transfer out - #309 001.090.000.597.xx.xx.xx Transfer out - #106 001.090.000.597.xx.xx.xx SCRAPS pass through 001.090.000.586.10.00.00 - revised estimate Total recurring revenues - federal lobbyist (Gordon Thomas Honneywell) - Shoreline and other legal services Total recurring expenditures - SCRAPS fiber installation Total nonrecurring revenues - work stations at Police Precinct - comp plan update - Permit Center to main building - 2012 #001 fund bal > 50% - old mission trailhead - Education campaign for 11/17/14 Sunshine - SCRAPS fiber installation Total nonrecurring expenditures 16,390,000 600,000 16,990,000 0 50,610 0 600,000 53,900 22,000 75,900 56,600 56,600 0 14,500 30,000 20,000 0 2,443,507 0 55,000 0 60,000 0 56,600 2,679,607 Total of all General Fund revenues Total of all General Fund expenditures 656,600 2,755,507 Page 1 of 7 53,900 72,610 56,600 14,500 30,000 20,000 2,443,507 55,000 60,000 56,600 H:1Budgets120141Amendment12014 10 28 First Reading of Ordinance\amendment no 1 detail.xlsx CITY OF SPOKANE VALLEY, WA 2014 Budget - Amendment #1 Line Item Detail 10/6/2014 Account Account Initial Amended Description Number Description / Justification Budget Amendment Budget #101 - Streef Fund Expenditures Capital outlay 101.000.000.594.xx.64.xx - Transportation management center Transfers out - #303 101.000.000.597.xx.xx.xx - SpragueiThierman intersection Total expenditures #103 - Paths and Trails Fund Expenditures Transfers out - #309 103.103.000.597.xx.xx.xx - Appleway Trail - University to Pines Total expenditures #105 - Hotel / Motel Tax Fund Revenues Hotel / Motel Tax 105.105.000.313.30.00 - revised estimate #106 - Solid Waste Fund 0 11,000 11,000 0 18,830 18,830 29,830 0 50,000 50,000 490,000 50,000 40,000 530,000 Total revenues 40,000 Expenditures Education/Contract Adr 106.000.000.537.10.41.10 - Education campaign for 11/17/14 Sunshine 0 60,000 60,000 Total expenditures 60,000 Revenues Transfer in - #001 106.000.000.397.xx.xx - Education campaign for 11/17/14 Sunshine 0 60,000 60,000 Total revenues 60,000 Page 2 of 7 H:1Budgets120141Amendrnent12014 10 28 First Reading of Ordinance\amendment no 1 detail.xlsx CITY OF SPOKANE VALLEY, WA 2014 Budget - Amendment #1 Line Item Detail 10/6/2014 Account Account Initial Amended Description Number Description / Justification Budget Amendment Budget #204 - LTGO Debt Service Funci Expenditures 2003 LTGO bond retire 204.204.000.5xx.xx.xx.xx 2014 LTGO bond issue 204.204.000.5xx.xx.xx.xx - '03 principal $7,435,000 + int. $114,000 - '14 LTGO bond issue costs Total expenditures Revenues 2014 LTGO bond proce 204.204.000.3xx.xx.xx - 14 LTGO bond issue proceeds Total revenues #301 - REET 1 Capital Projects Fund 0 7,549,000 7,549,000 0 112,000 112,000 7,661,000 0 7,661,000 7,661,000 Expenditures Transfers out - #303 301.000.000.597.30.00.30 - Aalcazar driveway reconstruction 268,575 #302 - REET 2 Capital Projects Fund 7,661,000 7,000 275,575 Total expenditures 7,000 Expenditures Transfers out - #303 302.000.000.597.30.00.30 - Trent lighting replacement 585,097 14,000 599,097 Total expenditures 14,000 Page3of7 H:1Budgets120141Amendment12014 10 28 First Reading of Ordinancelamendment no 1 detail.xlsx CITY OF SPOKANE VALLEY, WA 2014 Budget - Amendment #1 Line Item Detail 10/6/2014 Account Account Initial Amended Description Number Description 1 Justification Budget Amendment Budget #303 - Street Capital Projects Fund Expenditures Capital outlay Capital outlay Capital outlay Capital outlay Revenues Transfers from - #312 Transfers from - #101 Transfers from - #301 Transfers from -#302 Grant revenue 303.303.155.595.xx.xx.xx 303303.210.595. xx. xx. xx 303.303.211.595.xx.xx. xx 303.303.213.595. xx.xx. xx 303.303.155.397.31.20 303.303.213.397.xx.xx 303.303.210.397.xx.xx 303.303.211.397.xx.xx 303.303.000.330.00.00 - Sullivan Rd. W. Bridge Replacement - Alcazar dirveway reconstruction - Trent lighting replacement - SpraguerThierman reconstruction Total expenditures - Sullivan Rd. W. Bridge Replacement - SpraguelThierman reconstruction - Alcazar dirveway reconstruction - Trent lighting replacement - Sullivan Rd. W. Bridge Replacement Total revenues Page 4 of 7 8,888,189 0 0 0 2,320,000 0 0 0 11,092,997 (4,888,189) 7,000 14,000 18,830 (4,848,359) (2,120,000) 18,830 7,000 14,000 (2,768,189) (4,848,359) 4,000,000 7,000 14,000 18,830 200,000 18,830 7,000 14,000 8,324,808 H:1Budgets120141Amendment12014 10 28 First Reading of Ordinance\amendment no 1 detail.xlsx CITY OF SPOKANE VALLEY, WA 2014 Budget - Amendment #1 Line Item Detail 10/6/2014 Account Account Initial Amended Description Number Description 1 Justification Budget Amendment Budget F#309 - Park Capital Projects Fund Expenditures Capital outlay V 309.309.000.594.76.61.00 Revenues Contributions/donationE 309.309.000.367.11.00 Transfer in - #001 309.309.000.397.00.10 Transfer in - #103 309.309.000.397.00.10 Transfer in - #312 309.309.000.397.00.10 #310 - Civic Bldgs Capital Projects Fund - sand volleyball courts (2) at Browns Park - Edgec[iff picnic shelter - Discovery Playground equipment - shade structure at Discovery Playground - City entry sign - park signs (3) - Edgecliff sewer connections - Old Mission Trai]head - Appleway Trail - University to Pines Total expenditures - contributions - old mission trailhead - Appleway Trail - University to Pines - Appleway Trail - University to Pines Total revenues Expenditures Professional services 310.xxx.000.594.xx.41.00 - professional services n/a Revenues Grants n/a - n/a 310.000.000.395.10.02 Total expenditures 40,000 65,000 50,000 15,000 70,000 22,500 0 0 0 0 192,500 0 0 (40,000) (56,000) 1,400 (15,000) (70,000) 0 13,000 55,000 1,502,100 1,390,500 500 55,000 50,000 1,452,100 1,557,600 4 30,000 0 0 30,000 0 9,000 51,400 0 0 22,500 13,000 55,000 1,502,100 500 247,500 50,000 1,452,100 30,000 0 - Sale of 2.82 acres to Library District 0 839,285 839,285 Total revenues Page 5 of 7 839,285 H:1Budgets120141Amendment12014 10 28 First Reading of Ordinance\amendment no 1 detail.xlsx CITY OF SPOKANE VALLEY, WA 2014 Budget - Amendment #1 Line Item Detail 10!612014 Account Account Initial Amended Description Number Description 1 Justification Budget Amendment Budget #311 - Pavement Preservation Fund Expenditures Pavement Preservation 311.000.000.595.30.63.00 - Revised estimate based upon updated Public Works Department projections. Revenues Grants Tota[ expenditures 311.000.000.333.20.20 - Grant revenues #312 - Capital Reserve Fund Expenditures Transfer to - #303 Transfer to - #309 Total revenues 303.000.000.597.xx.xx.xx - Sullivan Rd, W. Bridge Replacement 303.000.000.597.xx.xx.xx - Appleway Trail - University to Pines 3,595,521 320,865 3,916,386 320,865 2,763,272 123,464 2,886,736 123,464 2,320,000 (2,120,000) 200,000 0 1,452,100 1,452,100 Total expenditures (667,900) Revenues Transfer in - #001 303.000.000.397.00.10 - 2012 #001 fund bal > 50% 0 2,443,507 2,443,507 #402 - Stormwater Management Fund Total revenues 2,443,507 Expenditures Transfer out #403 403.000.000.597.xx.xx.xx - feasibility study for Decant Facility project Revenues Grant DOE 0 50,125 50,125 Total expenditures 50,125 403.000.000.334.03.10 - operating grant 0 50,000 50,000 Total revenues 50,000 Page 6 of 7 M:1Budgets120141Amendment12014 10 28 First Reading of Ordinance\amendment no 1 detail.xlsx CITY OF SPOKANE VALLEY, WA 2014 Budget - Amendment #1 Line Item Detail 10/6/2014 Account Account Initial Amended Description Number Description / Justification Budget Amendment Budget #403 - Acquifer Protection Area Fund Expenditures Decant facility Broadway SD retrofit 403.000.173.589.31.63.00 403.000.xxx.595.xx.xx.xx Revenues Grant DOE - Decant FE 403.000.173.334.03.10 Grant DOT - Decant Fe 403.000.173.334.03.60 Grant DOE - Broadway SD retrofit Transfer in #402 403.000.000.397.xx.xx #501 - Equipment Rental and Replacement Fund Expenditures Vehicle purchase - carried forward from 2013 to 2014 - revised estimate Total expenditures - carried forward from 2013 to 2014 - carried forward from 2013 to 2014 - revised estimate - feasibility study for Decant Facility project Total revenues 501.501.000.594.58.64.00 - replace 2003 Chevy S10 pickup Total expenditures Totals Across all Funds 0 910,159 910,159 60,000 40,000 100,000 950,159 0 634,523 0 100,000 0 40,000 0 50,125 0 824,648 30,000 30,000 634,523 100,000 40,000 50,125 30,000 Total revenues Total expenditures 9,407, 745 7,832,727 Page 7 of 7 H:1Budgets120154RCAs and Intros and PowerPoint presentations12014 11 1742014 11 17 RCA 2nd read Ord 14-015 adopting 2015 Budg.docx CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Department Director Approval: Check all that apply: ❑ consent ❑ odd business ❑ new business ❑ public hearing ['information ❑ admin. report X pending legislation ['executive session X AGENDA ITEM TITLE: Second Reading of Proposed Ordinance #14-015 Adopting the 2015 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the 2015 Budget on six previous occasions including two public hearings. At our last meeting on October 28, 2014 Council advanced Ordinance #14-015 adopting the 2015 Budget to a second reading. BACKGROUND: This marks the seventh occasion where the Council will discuss the 2015 Budget including two public hearings. The 2015 Budget development calendar of Council meetings on this topic follows: • June 17 Council Budget Retreat • September 2 Admin report: Estimated 2015 revenues and expenditures • September 9 Public hearing #1 on 2015 revenues and expenditures • October 7 City Manager's presentation of preliminary 2015 Budget • October 14 Public hearing #2 on 2015 Budget • October 28 First reading on ordinance adopting the 2015 Budget • November 17 Second reading on ordinance adopting the 2015 Budget 2015 Budget Overview: • The 2015 Budget currently includes appropriations of $68,660,147 including $16,520,944 in capital expenditures, comprised in -part of: o $11,516,244 in Fund #303 Street Capital Projects o $490,650 in Fund #309 Park Capital Projects o $2,615,050 in pavement preservation including $920,000 financed by the General Fund o $1,800,000 in Stormwater Management Fund #402 and APA Fund #403 projects o $30,000 in Fund #501 Equipment Rental and Replacement for the acquisition of one small SUV for the Community and Economic Development Department. • To partially offset the $16,520,944 in capital costs, we anticipate $10,945,146 in grant revenues which results in 66.25% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 21 separate funds. • The full time equivalent employee (FTE) count will remain at 87.25 employees 1 H.:1Budgets120151RCAs and Intros and PowerPoint presentations12014 11 1712014 11 17 RCA 2nd read Ord 14-015 adopting 2015 Budg.docx Pertaining Specifically to the General Fund: • The 2015 recurring revenue estimate of $38,442,200 is $1,018,700 or 2.72% greater than the 2014 budget of $37,423,500. • The 2015 recurring expenditure proposal of $38,338,882 is $1,439,972 or 3.90% greater than the 2014 appropriation of $36,898,910. • With the exception of the addition of some supplemental requests discussed at the June 17 Budget Workshop, recurring expenditures for nonpayroll related expenditure classifications have been held to a maximum increase over the previous year's budget, of 1%. • Recurring revenues currently exceed recurring expenditures by $103,318 or .27% of recurring revenues. • Nonrecurring expenditures total $1,642,400 and include: o A $100,000 transfer to Fund #309 — Park Capital Projects. o $145,000 for Information Technology expenditures including: • $25,000 for PEG hardware and software. • $20,000 to replace 2 copy machines (in Finance and Public Works). • $60,000 to replace a Cisco 4510 switch that is 10 -years old. • $20,000 to replace 2 DVRs at CenterPlace that are 9 -years old. • $20,000 for a Laserfiche upgrade. o $25,000 to construct offices for unit supervisors at the Police Precinct. o $10,000 to upgrade the dial-up modems at the 3 swimming pools. o $8,000 to replace lounge area carpet at. CenterPlace. o $7,400 of supplies for a 10 -year CenterPlace anniversary event. o $395,000 for professional services necessary to assist Community Development in the comprehensive plan update. o $949,000 that represents the anticipated City Police Department share of a CAD / RMS system that will be acquired by the Sheriff's Office in 2015. • The total of 2015 recurring and nonrecurring expenditures exceeds total revenues by $1,539,082 - and this is entirely a result of the one-time/nonrecurring expenditures. • The projected General Fund fund balance at the end of 2015 is currently $19,172,310 or 50.01 % of recurring revenues. 2 H:1Budgets120151RCAs and intros and PowerPoint presentations12014 11 1712014 11 17 RCA 2nd read Ord 14-015 adopting 2015 Budg.docx Other Funds: 2015 Budget appropriations (expenditures) in the other funds total $28,678,865 as follows: Fund Number Fund Name 2015 Appropriation 101 Street Fund 4,491,000 103 Paths and Trails Fund 0 105 Hotel / Motel Tax Fund 600,000 106 Solid Waste Fund 125,000 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 500,000 123 Civic Facilities Replacement Fund 616,284 204 Debt Service Fund 538,100 301 REET 1 Capital Projects Fund 555,179 302 REET 2 Capital Projects Fund 698,489 303 Street Capital Projects Fund 11,516,244 309 Parks Capital Projects Fund 490,650 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 2,615,050 312 Capital Reserve Fund 2,120,000 402 Stormwater Management Fund 2,257,869 403 Aquifer Protection Area Fund 1,200,000 501 Equipment Rental and Replacement Fund 30,000 502 Risk Management Fund 325,000 28,678,865 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $1,859,900. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $2,565,100. • Real Estate Excise Tax (REET) revenues that are in Targe part used to match grant financed street projects are anticipated to total $1,250,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $510,000. • Stormwater Management Fees are estimated at $1,880,000. • Aquifer Protection Area Fees are estimated at $500,000. • Grant Revenues offsetting capital project costs are estimated at $10,945,146 o Fund #303 — Street Capital Projects - $8,714,114 o Fund #311 — Pavement Preservation projects - $971,032 o Fund #403 — Aquifer Protection Area projects - $1,260,000 3 H:1Budgets120151 CAs and Intros and PowerPoint presentations12014 11 1712014 11 17 RCA 2nd read Ord 14-015 adopting 2015 Budg.docx The Cit 's 2015 Budget is adopted at a fund level as follows: General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax Fund Solid Waste CenterPiace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund City Facilities Repair & Replacement LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund 001 101 103 105 106 120 121 122 123 204 301 302 303 309 310 311 312 20,897,277 1,956, 788 29,671 190,227 0 300,000 5,455,802 504,265 1,174,687 0 1,015,822 1,047,658 61,827 450,379 1,913,088 1,925,010 8,283,706 38,442,200 4,438,000 7,800 510,300 125,000 0 8,200 800 1,300 538,100 626,000 626,000 11,516,244 100,500 340,500 3,216,032 0 59,339,477 6,394,788 37,471 700,527 125,000 300,000 5,464,002 505,065 1,175, 987 538,100 1,641,822 1,673,658 11,578,071 550,879 2,253,588 5,141, 042 8,283,706 39,981,282 4,491,000 0 600,000 125,000 0 0 500,000 616,284 538,100 555,179 698,489 11,516,244 490,650 0 2,615,050 2,120,000 19,358,195 1,903,788 37,471 100,527 0 300,000 5,464,002 5,065 559,703 0 1,086,643 975,169 61,827 60,229 2,253,588 2,525,992 6,163,706 45,206,207 60,496,976 105,703,183 64,847,278 40,855,905 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax Fund Solid Waste CenterPiace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund City Facilities Repair & Replacement LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund 001 101 103 105 106 120 121 122 123 204 301 302 303 309 310 311 312 20,897,277 1,956, 788 29,671 190,227 0 300,000 5,455,802 504,265 1,174,687 0 1,015,822 1,047,658 61,827 450,379 1,913,088 1,925,010 8,283,706 38,442,200 4,438,000 7,800 510,300 125,000 0 8,200 800 1,300 538,100 626,000 626,000 11,516,244 100,500 340,500 3,216,032 0 59,339,477 6,394,788 37,471 700,527 125,000 300,000 5,464,002 505,065 1,175, 987 538,100 1,641,822 1,673,658 11,578,071 550,879 2,253,588 5,141, 042 8,283,706 39,981,282 4,491,000 0 600,000 125,000 0 0 500,000 616,284 538,100 555,179 698,489 11,516,244 490,650 0 2,615,050 2,120,000 19,358,195 1,903,788 37,471 100,527 0 300,000 5,464,002 5,065 559,703 0 1,086,643 975,169 61,827 60,229 2,253,588 2,525,992 6,163,706 45,206,207 60,496,976 105,703,183 64,847,278 40,855,905 Stormwater Management Fund 402 Aquifer Protection Area Fund 403 Equipment Rental & Replacement Fund 501 Risk Management Fund 502 Total of al] Funds 1,332,820 458,099 1,212,092 124,171 1,881,500 1,760,000 36,544 325,000 3,214,320 2,218,099 1,248,636 449,171 2,257,869 1,200,000 30,000 325,000 956,451 1,018,099 1,218,636 124,171 3,127,182 48,333,389 4,003,044 64, 500, 020 7,130,226 112,833,409 3,812,869 68,660,147 3,317,357 44,173,262 OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #14-015 adopting the 2015 Budget. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #14-015 concludes the 2015 Budget development process and establishes the final budget including estimated revenues and appropriations. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: • Ordinance #14-015. • 2015 Budget. 4 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 Aquifer Protection Area Fund 403 Equipment Rental & Replacement Fund 501 Risk Management Fund 502 Total of al] Funds 1,332,820 458,099 1,212,092 124,171 1,881,500 1,760,000 36,544 325,000 3,214,320 2,218,099 1,248,636 449,171 2,257,869 1,200,000 30,000 325,000 956,451 1,018,099 1,218,636 124,171 3,127,182 48,333,389 4,003,044 64, 500, 020 7,130,226 112,833,409 3,812,869 68,660,147 3,317,357 44,173,262 OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #14-015 adopting the 2015 Budget. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #14-015 concludes the 2015 Budget development process and establishes the final budget including estimated revenues and appropriations. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: • Ordinance #14-015. • 2015 Budget. 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 14-015 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2015 THROUGH DECEMBER 31, 2015; APPROPRIATING FUNDS; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2015 and ending December 31, 2015; and WHEREAS, the City Manager, in consultation with the Finance Director and department heads, has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on September 9 and October 14, 2014. The City Council met and invited public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk October 7, 2014; and WHEREAS, the City Council desires to adopt the 2015 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2014 for collection in 2015, will be $11,077,144.26, which represents a 0% increase in the 2015 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred, and refunds made. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2015 Budget. The budget for the City of Spokane Valley for the year 2015 is adopted at the fund level. The final budget for 2015 is attached hereto, and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund, plus the aggregate total for all such funds, is set forth as follows: Ordinance 14-015 Adopting 2015 Budget Page 1 of 3 DRAFT General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax Fund Solid Waste CenterPlace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund City Facilities Repair & Replacement LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund 001 101 103 105 106 120 121 122 123 204 301 302 303 309 310 311 312 20,897,277 1,956,788 29,671 190,227 0 300,000 5,455,802 504,265 1,174,687 0 1,015,822 1,047,658 61,827 450,379 1,913,088 1,925,010 8,283,706 38,442,200 4,438,000 7,800 510,300 125,000 0 8,200 800 1,300 538,100 626,000 626,000 11,516,244 100,500 340,500 3,216,032 0 59,339,477 6,394,788 37,471 700,527 125,000 300,000 5,464,002 505,065 1,175,987 538,100 1,641,822 1,673,658 11,578,071 550,879 2,253,588 5,141,042 8,283,706 39,981,282 4,491, 000 0 600,000 125,000 0 0 500,000 616,284 538,100 555,179 698,489 11,516,244 490,650 0 2,615,050 2,120,000 19, 358,195 1,903, 788 37,471 100,527 0 300,000 5,464,002 5,065 559,703 0 1,086,643 975,169 61,827 60,229 2,253,588 2,525,992 6,163, 706 45,206,207 60,496,976 105,703,183 64,847,278 40,855,905 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax Fund Solid Waste CenterPlace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund City Facilities Repair & Replacement LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund 001 101 103 105 106 120 121 122 123 204 301 302 303 309 310 311 312 20,897,277 1,956,788 29,671 190,227 0 300,000 5,455,802 504,265 1,174,687 0 1,015,822 1,047,658 61,827 450,379 1,913,088 1,925,010 8,283,706 38,442,200 4,438,000 7,800 510,300 125,000 0 8,200 800 1,300 538,100 626,000 626,000 11,516,244 100,500 340,500 3,216,032 0 59,339,477 6,394,788 37,471 700,527 125,000 300,000 5,464,002 505,065 1,175,987 538,100 1,641,822 1,673,658 11,578,071 550,879 2,253,588 5,141,042 8,283,706 39,981,282 4,491, 000 0 600,000 125,000 0 0 500,000 616,284 538,100 555,179 698,489 11,516,244 490,650 0 2,615,050 2,120,000 19, 358,195 1,903, 788 37,471 100,527 0 300,000 5,464,002 5,065 559,703 0 1,086,643 975,169 61,827 60,229 2,253,588 2,525,992 6,163, 706 45,206,207 60,496,976 105,703,183 64,847,278 40,855,905 Storm water Management Fund 402 Aquifer Protection Area Fund 403 Equipment Rental & Replacement Fund 501 Risk Management Fund 502 Total of all Funds 1,332,820 458,099 1,212,092 124,171 1,881,500 1,760,000 36,544 325,000 3,214,320 2,218,099 1,248,636 449,171 2,257,869 1,200,000 30,000 325,000 956,451 1,018,099 1,218,636 124,171 3,127,182 4,003,044 7,130,226 3,812,869 3,317,357 48,333,389 64,500,020 112,833,409 68,660,147 44,173,262 The total balance of all funds appropriated for 2015 is $68,660,147. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 14-015 Adopting 2015 Budget Page 2 of 3 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Storm water Management Fund 402 Aquifer Protection Area Fund 403 Equipment Rental & Replacement Fund 501 Risk Management Fund 502 Total of all Funds 1,332,820 458,099 1,212,092 124,171 1,881,500 1,760,000 36,544 325,000 3,214,320 2,218,099 1,248,636 449,171 2,257,869 1,200,000 30,000 325,000 956,451 1,018,099 1,218,636 124,171 3,127,182 4,003,044 7,130,226 3,812,869 3,317,357 48,333,389 64,500,020 112,833,409 68,660,147 44,173,262 The total balance of all funds appropriated for 2015 is $68,660,147. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 14-015 Adopting 2015 Budget Page 2 of 3 DRAFT PASSED by the City Council this 17th day of November, 2014. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 14-015 Adopting 2015 Budget Page 3 of 3 ANDPRP ROID n Available on the App Store City of Spokane Valley, WA 2015 AllnuaT Budgeli Spokane River's Mini Climax Wave located in the City of Spokane Valley ♦••••••••••••••••••••••••••••••••••••••••••••♦ • City of Spokane Valley, Washington • • Annual Budget For the Fiscal Year • January 1 through December 31, 2015 City Hall 11707 East Sprague Avenue Spokane Valley, WA 99206 Website: www.spokanevalley.org Phone: (509) 921-1000 "A community of opportunity where individuals and families can grow and play, and businesses will flourish and prosper." • About the cover photograph: • • To assist our businesses, the City of Spokane Valley Mobile App was created to be a useful tool for visitors and • residents to explore activities, events, shopping and lodging within Spokane Valley. • • • • • • • • • • • • Table of Contents City of Spokane Valley, WA Spokane County January 1, 2015 through December 31, 2015 Council members Summary III City Manager's Budget Message 1 Finance Director's Message - About the 2015 Budget and Budget Development Process 7 Budget Summary 20-36 Revenues by Fund and Type 37-39 Expenditure by Fund and Department 40-43 General Fund Department Changes from 2014 to 2015 44-47 #001- General Fund- Expenditures by Department by Type City Council 48 City Manager 50 Public Safety 51 Deputy City Manager 54 Finance 55 Human Resources 56 Public Works 57 Community Development 58 Parks & Recreation 62 General Government 68 Special Revenue Funds #101 - Street Fund 70 #103 - Trails & Paths Fund 71 #105 - Hotel / Motel Tax Fund 71 #106 - Solid Waste 72 #120 - Center Place Operating Reserve Fund 73 #121 - Service Level Stabilization Reserve Fund 73 #122 - Winter Weather Reserve Fund 74 #123 - Civic Facility Replacement Fund 74 Debt Service Funds #204 - Limited Tax General Obligation (LTGO) Fund 75 1 City of Spokane Valley 2015 Budget Capital Projects Funds #301 — REET 1 Capital Projects Fund 76 #302 — REET 2 Capital Projects Fund 77 #303 - Street Capital Projects Fund 78 #309 - Parks Capital Grants Fund 79 #310 - Civic Facilities Capital Projects Fund 80 #311 - Pavement Preservation Fund 81 #312 — Capital Reserve Fund 84 Enterprise Funds #402 - Stormwater Management Fund 85 #403 - Aquifer Protection Area Fund 87 Internal Service Funds #501 - Equipment Rental & Replacement Fund 88 #502 - Risk Management Fund 89 Total of Capital Expenditures for 2015 90 FTE Count by Year — 2009 through 2015 91 Work Force Comparison 92 Appendix A, Employee Position Classification and Salary Schedule 93 Glossary of Budget Terms 94 Ordinance #14-015 Adopting the 2015 Budget 97 11 ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ♦• Bill Bates • Position #7 •• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • City Council Members Dean Grafos, Mayor Position #2 Arne Woodard, Deputy Mayor Position #3 Rod Higgins Position #1 Chuck Hafner Position #5 Ed Pace Position #4 Ben Wick Position #6 Staff Mike Jackson, City Manager Mark Calhoun, Deputy City Manager Vacant, Finance Director John Hohman, Community Development Director Mike Stone, Parks & Recreation Director Eric Guth, Public Works Director Cary Driskell, City Attorney Christine Bainbridge, City Clerk ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • This page intentionally left blank •. .. .. .. .. .. .. .. . ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• Spokane flValley City Manager's Budget Message 2015 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: I am pleased to present the attached 2015 proposed budget for the City of Spokane Valley. The City of Spokane Valley remains financially strong and continues to benefit from a history of prudent financial decisions since our 2003 incorporation. Responsible budgeting and restrained spending has helped us achieve our key fiscal policies including an ending fund balance equivalent to six months of general fund operations, and almost no debt. The City of Spokane Valley is a stellar example of how a City can function efficiently and economically while providing key services to the community. Our per capita employee count and personnel expenses are among the lowest (if not the lowest) in the nation. To ensure continued financial stability it is imperative that the City keep its recurring expenses in check. To do this, we must continue to limit recurring expenditures at levels less than or equal to our annual revenues. Beyond recurring operating activity however, because of our excellent financial condition, we are afforded the opportunity to use that portion of the General Fund fund balance that exceeds 50% for nonrecurring expenditure in pursuit of programs that are important to the City Council and community. Recent examples of this include General Fund contributions to the Appleway Trail — University to Pines project, Sullivan Road West Bridge Replacement project and the Appleway Landscaping project. Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital project fund revenues and reserves for the sole purpose of aiding street preservation. In 2015, our citizens will again see an aggressive program of repaving our roadways. Some may question paving roads that "don't look so bad." The truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost substantially more than pavement preservation such as crack sealing or grinding and repaving. That is why the City of Spokane Valley has committed critical financial resources to preservation of our transportation infrastructure. 1 Fiscal Policies The Fiscal Policies adopted by the City Council are an important element in the long range fiscal strength of Spokane Valley. These policies appropriately dictate that if the economic conditions deteriorate, future budget reductions may be triggered. Financial Management — The City proposes to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs/overhead by continuing to contract for many services. 3. Continue the six-year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley currently utilizes only 1.31% of its total debt capacity, and more importantly, only 6.54% of non -voted bond capacity. This is extremely low debt. 6. Strive to prioritize spending in the annual budget process and minimize mid -year addition of projects and appropriations. Financial Objectives - The City's financial objectives are: 1. Maintain a minimum General Fund Ending Balance of 50% of recurring expenditures which is the equivalent of six months of general fund operations. 2. If necessary, utilize the Service Level Stabilization Reserve Fund ($5.4 million) to maintain ending fund balance minimum. 3. Commitment to the strategy that the Service Level Stabilization Reserve Fund will not reduce below $3.24 million (60% of $5.4 million). 4. Maintain the property tax assessment the same as 2014 with the exception of new construction. As in the previous four years, the City will forego the 1% annual increase allowable by RCW 84.52.050. We anticipate this will result in a levy of $11,077,144 plus estimated new construction of $200,000 for a total levy of $11,277,144. The 1% increase capacity will be banked for future use as provided by law. 5. Grow our economy so our existing tax base can support our basic programs. Commitment — By committing to these policies, the City will ensure financial sustainability well into the future. Breaking this commitment can take us in the opposite direction and begin to erode our fiscal strength. 2 Budget Highlights The 2015 Budget recognizes the economic realities of our times and the necessity to continue to operate within our financial means. Pavement Preservation Fund: In the 2012 Budget, Council established the Pavement Preservation Fund #311. For 2015, projected expenditures for preservation are $2,615,050. A total of $971,032 in grant funding is budgeted in pavement preservation for 2015. In addition, $920,000 will be transferred from the General Fund, $206,618 from the Street Fund, $616,284 from the Civic Facilities Replacement Fund, $251,049 from REET 1 Capital Projects Fund and $251,049 from REET 2 Special Projects Fund. Most of these transfers are projected to be sustainable for the foreseeable future. However, the transfer from the Civic Facilities Replacement fund is not sustainable and is depleted at year end 2016. The good news is due to grants, the total revenues for street preservation are $3,216,032 which exceeds expenditures by $600,982. Because of this, we currently are able to continue the funding of street preservation through at least 2019. This will require us to adhere to a budget and continue to utilize grant funds to bolster our own city transfers. Moderate Growth in Current Operational Expenses/Budget Increase: Investing in the essential core services identified by the Council and community creates baseline costs. Similar to the trend in most jurisdictions, costs and demands for service are growing while tax revenues are decreasing. Quality service delivery requires ongoing investment in basic capacity to provide efficient operations. Moderate as it may be, recurring operational expenses have increased as reflected in the General Fund increase of 3.90% for 2015. Staffing Levels: Staffing levels for 2015 will remain the same as 2014 for a total of 87.25 employees. Even taking into consideration that we contract for police services and are served by Fire Districts and a Library District, for a major city, we are operating substantially below the normal employee count at a substantially reduced cost. Spokane Valley personnel costs are approximately 20% of the total General Fund recurring expenditures. Comparable cities and counties typically fund personnel costs at about 40% to 70% of their General Fund Budget (after adjusting for police, fire and library personnel, of which the City of Spokane Valley contracts). Spokane Valley staff levels are about one employee for every 1,055 citizens. Comparable cities range from one employee to every 160 citizens to one employee for every 463 citizens. While the survey is not scientific, the low comparable personnel costs coupled with the low employee per citizen ratio indicates the City of Spokane Valley is operating at a very low yet effective staffing level. Since incorporation, this City has taken a conservative approach to adding new staff. Spokane Valley continues to have the lowest employee count of any Washington city with 50,000 or more in population. By all comparisons, the City of Spokane Valley is a lean, productive City government. 3 Challenges: Public Safety Costs: In 2015, the Police, Court and Jail related services proposed budget is $24,153,492 —an amount equal to 214% of anticipated property tax collections ($11,277,100) for the entire year. Council has made a commitment not to reduce public safety service levels and associated costs in 2015. Pavement Preservation: Street Preservation needs must be balanced with other needs. The 2015 Budget achieves this balance. Grants and Declining Matching Funds: City staff actively pursues funding commitments from other sources to help pay the cost of needed capital improvements—roads, bridges, stormwater and parks that benefit the community. In 2015 a total of $16,520,944 is budgeted for a range of capital projects of which $10,945,146 (66.2%) is coming from outside grant sources. When the City applies for state and federal grants, the City must provide its share (match) for these projects. In the past, Real Estate Excise Tax (REET) was used for most of the City match. In addition to capital construction, the City funds a portion of Pavement Preservation from REET funds. During the last five years, annual revenue from the REET tax has declined from $2.5 million to estimated 2015 revenues of $1.2 million. Depending on availability of Federal, State and Local grants, which have been declining, the City may reach a point where we have to prioritize preservation versus capital proj ects. Local Street Maintenance Combination of Funding: This fund derives its revenues from an allocation of the State Motor Vehicle Fuel Tax distributed to cities and towns, and a 6% city utility tax on telephone usage estimated in 2015 at $1,859,900 and $2,565,100 respectively. The combination of Fuel Tax and Telephone Utility Tax enables us to meet the ongoing need for these funds to pay for critical street maintenance activities such as snow plowing, pothole repair, crack sealing, sweeping, weed control, street lighting, traffic signals and a variety of other repairs/improvements. In 2015, $206,618 will transfer to Pavement Preservation for more substantial repaving projects. 4 The Budget for 2015 Balanced Budget Adopted: One of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and maintenance of financial reserves since incorporation has served its intended purpose and provided the opportunity for Spokane Valley to sustain critical public services during the turbulent economic conditions that began in 2008 and from which we are just now emerging. The 2015 budget reflects a prudent increase in continuation of service delivery capabilities. The 2015 budget is in balance. Expenses have been balanced with known or reasonably predictable revenues. The budget is designed to maintain the healthy, positive fund balance at year end that provides for the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention was given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services that are consistent with the City Council's priorities for 2015 and beyond. Future Concepts: The budget process is not static and Council, the citizens, and staff must remain vigilant to watch for economic trends that impact current forecasts. Even as we adopt a 2015 budget, we must keep in mind the future economic opportunities and threats that may impact our multi-year forecast. An example of potential impacts and adaptive future concepts are as follows: • A commitment by Management to review all vacant positions prior to filling them. (In some cases, positions must be filled quickly due to workload.) • Continue budget strategy to fund City programs and pavement preservation within the existing City of Spokane Valley tax structure. • By all indications, the economic recovery of the U.S. and its collective states, counties and cities will be a steady but perhaps faltering process. The City of Spokane Valley has predicted $200,000 increase in property tax due to new construction, and an increase in sales tax revenues of 3.76% ($638,400) in 2015. Sales tax actually declined substantially in 2008 — 2011 and began to trend slowly upward in 2012. • Because it represents about 63% of the General Fund budget, achieving future budget reductions without impacting Law Enforcement and other Public Safety services will be challenging but achievable. 5 Acknowledgments: I would like to acknowledge the City Council and staff for a long history of conservative spending and prudent fiscal planning By saving and conserving the taxpayers' money, and by adopting prudent long-term fiscal policies, the City can balance its budget for many years to come. The City Council has set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop Business Plans and 2015 budget recommendations that achieve Council's goal of sustainability. The Citizens of Spokane Valley should be proud of the strong financial condition of their City. We invite your examination and questions regarding the 2015 Budget. Respectfully, Mike Jackson City Manager 6 s�ii- _..Va11ey 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org TO: City Manager and Members of the City Council FROM: Mark Calhoun, Deputy City Manager SUBJECT: About the 2015 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to-day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 7 2014 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the recent downturn in the economy and resultant reduction in revenues (most notably the decline in sales taxes), the 2012 through 2015 Budget development processes were amended to consciously review service levels in each department and determine the appropriate level of funding that meets Council goals relative to available resources. The 2015 Budget development process began at the February 18, 2014 Council workshop where among other topics, Council and Staff discussed the budget in general terms. In mid-April 2014 the Finance Department notified City Departments that their 2015 revenue and expenditure estimates were due by mid-May. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 17, 2014. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2015 Budget is scheduled to be adopted on November 17, 2014, the Council will have had an opportunity to discuss it on seven separate occasions, including two public hearings to gather input from citizens: June 17 Council budget workshop September 2 Admin report: Estimated 2015 revenues and expenditures September 9 Public hearing #1 on 2015 revenues and expenditures October 7 City Manager's presentation of preliminary 2015 Budget October 14 Public hearing #2 on 2015 Budget October 28 First reading on ordinance adopting the 2015 Budget November 17 Second reading on ordinance adopting the 2015 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. 8 BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: 9 Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 - Street Fund • #103 - Paths & Trails Fund • #105 - Hotel / Motel Tax Fund • #106 - Solid Waste Fund • #120 - CenterPlace Operating Reserve Fund • #121 - Service Level Stabilization Reserve Fund • #122 - Winter Weather Reserve Fund • #123 - Civic Facilities Replacement Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301— REET 1 Capital Project Fund • #302 — REET 2 Capital Projects Fund • #303 - Streets Capital Projects Fund • #309 - Parks Capital Projects Fund • #310 - Civic Facilities Capital Projects Fund • #311 - Pavement Preservation Fund • #312 — Capital Reserve Fund Proprietary Fund Types A fifth type of fund classification are the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below, there are two generic fund types in this category: 10 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. Included in this type of fund is: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. Included in this type of fund is: #501 - Equipment Rental and Replacement Fund #502 - Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes, and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.7% tax rate to the agencies is as follows: 11 State of Washington 6.50% City of Spokane Valley 0.85% Spokane County 0.15% Criminal Justice 0.10% Spokane Public Facilities District 0.10% * Public Safety 0.10% * 2.20% local tax Juvenile Jail 0.10% * Mental Health 0.10% * Law Enforcement Conuuunications 0.10% * Spokane Transit Authority 0.60% * 830% * Indicates voter approved sales taxes. • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional .1% voter approved increase in sales tax was devoted to public safety purposes. This .1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Games (2% gross, less prizes); Card playing (10% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. • State -Shared Revenues State -shared revenues are received from liquor sales, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State - shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2014 population figure used in the 2015 Budget is 92,050 as reported by the Office of Financial Management for Washington State on April 1, 2014. This figure is important when determining distribution of State shared revenues on a per capita basis. 12 • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, false alarms and right of way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $.3750 per gallon motor vehicle fuel tax at the pump and remits $.0296 of the tax back to cities on a per capita basis. For 2015 the Municipal Research and Services Center estimates the distribution back to cities will be $20.29 per person. Based upon a City of Spokane Valley population of 92,050 (per the Washington State Office of Financial Management on April 1, 2014) we anticipate the City will collect $1,867,700 in 2014. RCW 47.30.050 specifies that .42% of this tax must be expended for paths and trails activities and based upon the 2015 revenue estimate this computes to $7,800. The balance or $1,859,900 will be credited to Fund #101 for Street maintenance and operations. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $2.57million for 2015. Paths & Trails Fund #103 Cities are required to spend .42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $7,800 in 2015. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5 percent state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the 13 jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. This tax is estimated to generate $510,000 in 2015. LTGO Debt Service Fund #204 In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remains on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2015 the outstanding balance on this portion of the bond issue will be $5,425,000. • $1,385,000 remains on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. At January 1, 2015 the outstanding balance on this portion of the bond issue will be $1,250,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,880,000 in 2015. Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. These fees are estimated to generate $500,000 in 2015 14 Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2015: In: 001 204 303 309 310 311 501 502 Total Out Out: 001 101 105 123 301 302 312 402 Total In 0 39,700 30,000 0 0 0 0 13,400 83,100 0 0 0 0 82,150 82,150 0 0 164,300 0 0 0 0 221,980 365,290 2,120,000 0 2,707,270 100,000 0 0 0 0 0 0 0 100,000 339,300 0 0 0 0 0 0 0 339,300 920,000 206,618 0 616,284 251,049 251,049 0 0 2,245,000 0 0 0 0 0 0 0 0 0 325,000 0 0 0 0 0 0 0 325,000 5,963,970 Total in 1,684,300 246,318 30,000 616,284 555,179 698,489 2,120,000 13,400 5,963,970 Total out 0 #001 -General Fund is budgeted to transfer out $1,684,300 including: • $100,000 to Fund #309 -Park Capital Projects Fund for park related projects. • $339,300 to Fund #310 - Civic Facilities Capital Projects Fund which is being done for the purpose of building into the General Fund Budget the anticipated additional cost the City will annually incur when we eventually construct a City Hall structure rather than renting space. • $920,000 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. • $325,000 to the #502 -Risk Management Fund for the 2014 property and liability insurance premium. #101 -Street Fund is budgeted to transfer out $246,318 including: • $39,700 to Fund #001 -General Fund to cover administrative costs. • $206,618 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #105 -Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 -General Fund for the purpose of financing advertising at CenterPlace. #123 -Civic Facilities Replacement Fund is budgeted to transfer $616,284 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #301-REET 1 Capital Projects Fund is budgeted to transfer out $555,179 including: • $82,150 to Fund #204-LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $221,980 to Fund #303 -Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $251,049 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. 15 #302-REET 2 Capital Projects Fund is budgeted to transfer out $698,489 including: • $82,150 to Fund #204-LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $365,290 to Fund #303 -Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $251,049 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #312 — Capital Reserve Fund is budgeted to transfer $2,120,000 to Fund #303 -Street Capital Projects Fund that will be applied towards the Sullivan Road West Bridge Replacement project. #402-Stormwater Fund is budgeted to transfer $13,400 to Fund #001 -General Fund to cover administrative costs. SIGNIFICANT ASSUMPTIONS IN THE 2014 BUDGET Bud&et Summary for All Funds • Based upon funding levels anticipated in the 2015 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $68.7 million including $16.5 million in capital expenditures, comprised in -part of: o $11.5 million in Fund #303 Street Capital Projects. o $490,650 in Fund #309 Park Capital Projects. o $2.6 million in Fund #311 Pavement Preservation Fund projects. o $600,000 in Fund #402 Stormwater Management projects. o $1.2 million in Fund #103 Aquifer Protection Area projects. o $30,000 in Fund #501 Equipment Rental and Replacement for the acquisition of a small SUV for the Community & Economic Development Department. • To partially offset the $16.5 million in capital costs, we anticipate $10.9 million in grant revenues which results in 66.25% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 21 separate funds. • The full time equivalent employee (FTE) count will remain at 87.25 employees. • The 2015 Budget reflects the third consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $2,245,000. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund #501 -Equipment Rental and Replacement for the eventual replacement of its vehicles. 2015 General Fund Revenues • Total recurring 2015 revenues are estimated at $38,442,200 as compared to $37,423,500 in 2014. This is an increase of $1,018,700 or 2.72%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 81.1% of 2015 General Fund revenues. • The 2015 general sales tax estimate (excluding criminal justice and public safety sales taxes) is reflective of 2014 receipts to date and are currently estimated at $17.6 million which reflects an increase of $638,400 or 3.76% over the 2014 amended estimate. 16 • The Property Tax levy does not include the 1% increase allowed by Initiative #747 which was approved by the voters in November 2001 through their approval of Initiative #747 and the subsequent action by the State Legislature in November 2007. o The 2015 levy is estimated at $11,277,100. o The levy assumes we start with the 2014 levy of $11,077,100, forgo the 1% increase allowed by State law, and finally add taxes related to new construction which we estimate to be $200,000. • Franchise fees and business registrations are primarily based on projected receipts in 2014. • State shared revenues are based upon a combination of historical collections including 2014 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2015 General Fund Expenditures • Total 2015 recurring expenditures are budgeted at $38,338,882 as compared to $36,898,910 in 2014. This is an increase of $1,439,972 or 3.90%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $2,245,000 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($37,418,882 x 6% = $2,245,000). The $2,245,000 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $920,000 from General Fund #001 o $206,618 from Street Fund #101 o $616,284 from Civic Facilities Replacement Fund #123 o $251,049 from REET 1 Capital Projects Fund #301 o $251,049 from REET 2 Capital Projects Fund #302 • 2015 Nonrecurring expenditures total $1,642,400 and include: o a $100,000 transfer to Fund #309 — Park Capital Projects o $145,000 for Information Technology expenditures including: • $25,000 for PEG hardware and software • $20,000 to replace 2 copy machines (in Finance and Public Works) • $60,000 to replace a Cisco 4510 switch that is 10 -years old • $20,000 to replace 2 DVRs at CenterPlace that are 9 -years old • $20,000 for a Laser fiche upgrade o $3,000 for the acquisition of two scanners in the City Manager's office o $25,000 to construct offices for unit supervisors at the Police Precinct o $395,000 for professional services necessary to assist Community Development in the comprehensive plan update o $10,000 to upgrade the dial-up modems at the 3 swimming pools o $8,000 to replace lounge area carpet at CenterPlace o $7,400 of supplies for a 10 -year CenterPlace anniversary event o $949,000 that represents the anticipated City Police Depaitment share of a CAD / RMS system that will be acquired by the County Sheriff in 2015 General Fund Revenues Over (Under) Expenditures and Fund Balance • 2015 recurring revenues are anticipated to exceed recurring expenditures by $103,318. • Total 2015 expenditures are anticipated to exceed total revenues by $1,539,082. o This is entirely due to the nonrecurring expenditures previously discussed which equal $1,642,400 and is not a result of ongoing operating costs overwhelming revenues. In fact it is because of the City's strong financial position that we're able to make these acquisitions. 17 • The total unrestricted General Fund fund balance is anticipated to be $19,172,310 at the end of 2015 which is 50.01% of total recurring expenditures of $38,338,882. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $1,867,700 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $1,859,900 will be credited to the Street O&M Fund and .42% or $7,800 to the Paths and Trails Fund. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $2,565,100. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2007 general obligation bonds. In 2015 we estimate these revenues to be $625,000 per each 'h% for a total of $1,250,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2015 we estimate the 6% tax will generate $510,000. • The Stomwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2015 we estimate this will fee will generate $1,880,000. • The Aquifer Protection Area Fund is expected to generate $500,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $10,885,146 in 2015. By fund we anticipate grant revenues as follows: o Fund #303 — Street Capital Projects - $8,714,114 o Fund #311 — Pavement Preservation - $971,032 o Fund #403 — Aquifer Protection Area - $1,200,000 Expenditures • Fund #101 - Street Fund appropriations include: o a $206,618 transfer to Pavement Preservation Fund #311 for pavement preservation projects o $8,000 for the acquisition of a pavement marking grinder o $45,000 for software and other improvements to the City's connection to City hardware managed by the Spokane Regional Transportation Management Center. • Fund #301 - REET 1 Capital Projects Fund includes a $555,179 appropriation to cover: o a $82,150 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $221,980 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o A $251,049 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #302 - REET 2 Capital Projects Fund includes a $698,489 appropriation to cover: o a $82,150 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $365,290 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $251,049 transfer to Pavement Preservation Fund #311 for pavement preservation projects 18 • Fund #303 — Street Capital Projects Fund includes an appropriation of $11,516,244 for a variety of street construction projects. Included in the projects is the Sullivan Road West Bridge Replacement for which we are appropriating $7,201,779 in 2015. We anticipate the project will cost approximately $15 3 million between 2014 and 2016 and will be financed through a combination of $13.0 million in grants and $2.3 million in City matching funds with the source being a $2.3 million transfer from Fund #312 — Capital Reserves. • Fund #309 — Parks Capital Projects includes a $490,650 appropriation to cover a variety of City park improvements that will be financed through a combination of a $100,000 transfer from the General Fund #001 with the balance of $390,150 being paid from Fund #309 reserves. • Fund #311 — Pavement Preservation includes $2,615,050 of pavement preservation projects that will be financed in large part through grants totaling $971,032. • Fund #312 — Capital Reserve includes a $2,120,000 in transfers to Fund #303 — Street Capital Projects that will be applied towards the Sullivan Road West Bridge Replacement project. • Fund #402 - Storm water Fund includes $616,000 for capital expenditures including: o $600,000 for various projects, o $16,000 for the acquisition of a variable message system (VMS) trailer • Fund #403 - Aquifer Protection Area Fund includes a $1,200,000 appropriation for the Broadway Stormdrain Retrofit project. • Fund #501 - Equipment Rental and Replacement Fund includes $30,000 for the addition of three half -ton pickups. 19 CITY OF SPOKANE VALLEY, WA 2015 Budget Summary General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax Fund Solid Waste CenterPlace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund City Facilities Repair & Replacement LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund 001 101 103 105 106 120 121 122 123 204 301 302 303 309 310 311 312 20,897,277 1,956,788 29,671 190,227 0 300,000 5,455,802 504,265 1,174,687 0 1,015,822 1,047,658 61,827 450,379 1,913,088 1,925,010 8,283,706 38,442,200 4,438,000 7,800 510,300 125,000 0 8,200 800 1,300 538,100 626,000 626,000 11,516,244 100,500 340,500 3,216,032 0 59,339,477 6,394,788 37,471 700,527 125,000 300,000 5,464,002 505,065 1,175,987 538,100 1,641,822 1,673,658 11,578,071 550,879 2,253,588 5,141,042 8,283,706 39,981,282 4,491,000 0 600,000 125,000 0 0 500,000 616,284 538,100 555,179 698,489 11,516,244 490,650 0 2,615,050 2,120,000 19,358,195 1,903,788 37,471 100,527 0 300,000 5,464,002 5,065 559,703 0 1,086,643 975,169 61,827 60,229 2,253,588 2,525,992 6,163,706 45,206,207 60,496,976 105,703,183 64,847,278 40,855,905 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax Fund Solid Waste CenterPlace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund City Facilities Repair & Replacement LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund 001 101 103 105 106 120 121 122 123 204 301 302 303 309 310 311 312 20,897,277 1,956,788 29,671 190,227 0 300,000 5,455,802 504,265 1,174,687 0 1,015,822 1,047,658 61,827 450,379 1,913,088 1,925,010 8,283,706 38,442,200 4,438,000 7,800 510,300 125,000 0 8,200 800 1,300 538,100 626,000 626,000 11,516,244 100,500 340,500 3,216,032 0 59,339,477 6,394,788 37,471 700,527 125,000 300,000 5,464,002 505,065 1,175,987 538,100 1,641,822 1,673,658 11,578,071 550,879 2,253,588 5,141,042 8,283,706 39,981,282 4,491,000 0 600,000 125,000 0 0 500,000 616,284 538,100 555,179 698,489 11,516,244 490,650 0 2,615,050 2,120,000 19,358,195 1,903,788 37,471 100,527 0 300,000 5,464,002 5,065 559,703 0 1,086,643 975,169 61,827 60,229 2,253,588 2,525,992 6,163,706 45,206,207 60,496,976 105,703,183 64,847,278 40,855,905 Stormwater Management Fund 402 Aquifer Protection Area Fund 403 Equipment Rental & Replacement Fund 501 Risk Management Fund 502 Total of all Funds 1,332,820 458,099 1,212,092 124,171 1,881,500 1,760,000 36,544 325,000 3,214,320 2,218,099 1,248,636 449,171 2,257,869 1,200,000 30,000 325,000 956,451 1,018,099 1,218,636 124,171 3,127,182 48,333,389 4,003,044 64,500,020 7,130,226 112,833,409 3,812,869 68,660,147 3,317,357 44,173,262 20 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 Aquifer Protection Area Fund 403 Equipment Rental & Replacement Fund 501 Risk Management Fund 502 Total of all Funds 1,332,820 458,099 1,212,092 124,171 1,881,500 1,760,000 36,544 325,000 3,214,320 2,218,099 1,248,636 449,171 2,257,869 1,200,000 30,000 325,000 956,451 1,018,099 1,218,636 124,171 3,127,182 48,333,389 4,003,044 64,500,020 7,130,226 112,833,409 3,812,869 68,660,147 3,317,357 44,173,262 20 CITY OF SPOKANE VALLEY, WA 2015 Budget 2014 As Adopted Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 Revenues Property Tax 11,049,400 0 11,049,400 11,277,100 227,700 2.06% Sales Tax 16,390,000 600,000 16,990,000 17,628,400 638,400 3.76% Sales Tax - Public Safety 745,000 0 745,000 820,100 75,100 10.08% Sales Tax - Criminal Justice 1,330,000 0 1,330,000 1,468,700 138,700 10.43% Gambling Tax and Leasehold Excise Tax 617,400 0 617,400 535,100 (82,300) (13.33%) Franchise Fees/Business Registration 1,213,000 0 1,213,000 1,238,000 25,000 2.06% State Shared Revenues 1,886,500 0 1,886,500 1,768,900 (117,600) (6.23%) Fines and Forfeitures/Public Safety 1,470,800 0 1,470,800 1,507,100 36,300 2.47% Community Development 1,255,400 0 1,255,400 1,325,100 69,700 5.55% Recreation Program Revenues 579,800 0 579,800 563,500 (16,300) (2.81%) Miscellaneous Department Revenue 85,500 0 85,500 95,900 10,400 12.16% Miscellaneous & Investment Interest 117,600 0 117,600 131,200 13,600 11.56% Transfers in - #101 (street admin) 39,700 0 39,700 39,700 0 0.00% Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers in - #402 (storm admin) 13,400 0 13,400 13,400 0 0.00% Total Recurring Revenues 36,823,500 600,000 37,423,500 38,442,200 1,018,700 2.72% Expenditures City Council 414,950 53,900 468,850 513,114 44,264 9.44% City Manager 660,843 0 660,843 688,363 27,520 4.16% Legal 448,922 22,000 470,922 461,839 (9,083) (1.93%) Public Safety 23,384,643 0 23,384,643 24,153,492 768,849 3.29% Deputy City Manager 653,215 0 653,215 691,303 38,088 5.83% Finance / IT 1,180,659 0 1,180,659 1,203,879 23,220 1.97% Human Resources 237,883 0 237,883 243,317 5,434 2.28% Public Works 882,694 0 882,694 921,914 39,220 4.44% Community & Economic Dvlpmnt - Admin 290,883 0 290,883 261,094 (29,789) (10.24%) Community & Economic Dvlpmnt - Engineering 807,114 0 807,114 0 (807,114) (100.00%) Community & Economic Dvlpmnt - Planning 928,906 0 928,906 0 (928,906) (100.00%) Community & Economic Dvlpmnt - Econ Dev 0 0 0 298,276 298,276 #DIV/0! Community & Economic Dvlpmnt - Dev Svc 0 0 0 1,424,944 1,424,944 #DIV/0! Community & Economic Dvlpmnt - Building 1,267,656 0 1,267,656 1,380,902 113,246 8.93% Parks & Rec - Administration 274,743 0 274,743 286,947 12,204 4.44% Parks & Rec - Maintenance 796,200 0 796,200 844,642 48,442 6.08% Parks & Rec - Recreation 229,152 0 229,152 226,174 (2,978) (1.30%) Parks & Rec - Aquatics 490,400 0 490,400 496,200 5,800 1.18% Parks & Rec - Senior Center 89,882 0 89,882 91,985 2,103 2.34% Parks & Rec - CenterPlace 828,842 0 828,842 824,997 (3,845) (0.46%) Pavement Preservation 888,823 0 888,823 920,000 31,177 3.51% General Government 1,741,600 0 1,741,600 1,741,200 (400) (0.02%) Transfers out - #502 (insurance premium) 325,000 0 325,000 325,000 0 0.00% Transfers out - #310 (bond pmt>$434.6 lease pmt) 0 0 0 67,600 67,600 #DIV/0! Transfers out - #310 (city hall o&m costs) 0 0 0 271,700 271,700 #DIV/0! Total Recurring Expenditures 36,823,010 75,900 36,898,910 38,338,882 1,439,972 3.90% Recurring Revenues Over (Under) Recurring Expenditures 490 524,100 524,590 103,318 21 CITY OF SPOKANE VALLEY, WA 2015 Budget #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues SCRAPS pass-through Total Nonrecurring Revenues Expenditures 2014 As Adopted Amendment As Amended 0 56,600 56,600 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 0 (56,600) (100.00%) 0 56,600 56,600 0 (56,600) (100.00%) Transfers out - #309 (park capital projects) 192,500 55,000 247,500 100,000 (147,500) (59.60%) General Government - IT capital replacements 0 0 0 145,000 145,000 #DIV/0! City Manager (2 scanners) 0 0 0 3,000 3,000 #DIV/0! Public Safety (const offices for unit supervisors) 0 0 0 25,000 25,000 #DIV/0! Community & Econ Dev (comp plan update) 0 30,000 30,000 395,000 365,000 1216.67% Parks & Rec (upgrade dial-up modem at pools) 0 0 0 10,000 10,000 #DIV/0! Parks & Rec (replace CP lounge area carpet) 0 0 0 8,000 8,000 #DIV/0! Parks & Rec (CenterPlace 10yr anniversary) 0 0 0 7,400 7,400 #DIV/0! Police Department - CAD / RMS 0 0 0 949,000 949,000 #DIV/0! City Hall remodel - Permit Cntr to main bldg 0 20,000 20,000 0 (20,000) (100.00%) Law Enforcement Contingency 350,000 0 350,000 0 (350,000) (100.00%) Public Works (autocad licenses) 8,800 0 8,800 0 (8,800) (100.00%) Parks & Recreation (CP chairs) 11,350 0 11,350 0 (11,350) (100.00%) Public Safety (precinct improvements) 24,000 0 24,000 0 (24,000) (100.00%) SCRAPS pass-through 0 56,600 56,600 0 (56,600) (100.00%) Transfers out - #106 (solid wast ed/marketing) 0 60,000 60,000 0 (60,000) (100.00%) Transfers out - #312 ('12 fund bal > 50%) 0 2,443,507 2,443,507 0 (2,443,507) (100.00%) Police Capital - precinct workstations 0 14,500 14,500 0 (14,500) (100.00%) Total Nonrecurring Expenditures 586,650 2,679,607 3,266,257 1,642,400 (1,623,857) (49.72%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance (586,650) (2,623,007) (3,209,657) (1,642,400) (586,160) (2,098,907) (2,685,067) (1,539,082) 23,396,459 23,396,459 20,711,392 22, 810,299 20, 711, 392 19,172, 310 61.95% 56.13% 50.01% 36, 823, 500 656, 600 37, 480,100 38, 442, 200 37, 409, 660 2,755,507 40,165,167 39, 981, 282 (586,160) (2,098,907) (2,685,067) 23, 396, 459 23, 396, 459 (1,539,082) 20, 711, 392 22, 810, 299 20, 711, 392 19,172, 310 22 CITY OF SPOKANE VALLEY, WA 2015 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Investment Interest Miscellaneous 2014 As Adopted Amendment As Amended 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 OA 2,750,000 0 2,750,000 2,565,100 (184,900) (6.72%) 1,858,600 0 1,858,600 1,859,900 1,300 0.07% 3,000 0 3,000 3,000 0 0.00% 0 0 0 10,000 10,000 #DIV/0! Total Recurring Revenues 4,611,600 0 4,611,600 4,438,000 (173,600) (3.76%) Expenditures Wages / Benefits / Payroll Taxes 627,288 0 627,288 677,297 50,009 7.97% Supplies 91,500 0 91,500 111,500 20,000 21.86% Services & Charges 2,167,201 0 2,167,201 2,122,808 (44,393) (2.05%) Snow Operations 520,000 0 520,000 520,000 0 0.00% Intergovernmental Payments 798,000 0 798,000 748,000 (50,000) (6.27%) Vehicle rentals - #501 (non -plow vehicle rental) 10,777 0 10,777 12,077 1,300 12.06% Vehicle rentals - #501 (plow replace.) 75,000 0 75,000 0 (75,000) (100.00%) Transfers out - #001 39,700 0 39,700 39,700 0 0.00% Transfers out - #311 (pavement preservation) 282,000 0 282,000 206,618 (75,382) (26.73%) Total Recurring Expenditures 4,611,466 0 4,611,466 4,438,000 (173,466) (3.76%) Recurring Revenues Over (Under) Recurring Expenditures 134 0 134 0 NONRECURRING ACTIVITY Revenues Grants 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 0 0 0 0 0 #DIV/0! Expenditures Pavement marking grinder 0 0 0 8,000 8,000 #DIV/0! Capital 0 11,000 11,000 45,000 34,000 309.09% Patch trailer 30,000 0 30,000 0 (30,000) (100.00%) Hawk Signal 25,000 0 25,000 0 (25,000) (100.00%) Software 6,750 0 6,750 0 (6,750) (100.00%) Trans out - #303 (Sprague/Thierman Intersection) 0 18,830 18,830 0 (18,830) (100.00%) Transfers out - #501 (new pickup) 15,000 0 15,000 0 (15,000) (100.00%) Total Nonrecurring Expenditures 76,750 29,830 106,580 53,000 (53,580) (50.27%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (76,750) (29,830) (106,580) (53,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (76,616) (29,830) (106,446) (53,000) Beginning fund balance 2,063,234 2,063,234 1,956,788 Ending fund balance 1,986,618 1,956,788 1,903,788 Street Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 4,611,600 4,688,216 0 4,611,600 29,830 4,718,046 (76, 616) 2,063,234 (29, 830) 1,986,618 (106, 446) 2,063,234 4,438,000 4,491,000 (53, 000) 1,956,788 1,956,788 1, 903, 788 23 CITY OF SPOKANE VALLEY, WA 2015 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues 2014 As Adopted Amendment As Amended 2015 Proposed Budget 7,800 0 7,800 7,800 10/13/2014 Difference Between 2014 and 2015 0 0.00% 0 0 0 0 0 #DIV/0! 7,800 0 7,800 7,800 0 0.00% Expenditures Capital Outlay 0 0 0 0 0 #DIV/0! Transfers out - #309 (App/eway Trait - Univ to Pine: 0 50,000 50,000 0 (50,000) (100.00%) Total expenditures 0 50,000 50,000 0 (50,000) (100.00%) Revenues over (under) expenditures 7,800 (42,200) 7,800 Beginning fund balance 71,871 71,871 29,671 Ending fund balance 79,671 29,671 37,471 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 490,000 40,000 530,000 510,000 (20,000) (3.77%) 300 0 300 300 0 0.00% Total revenues 490,300 Expenditures Transfers out - #001 Tourism Promotion 40,000 530,300 510,300 (20,000) (3.77%) 30,000 0 30,000 30,000 0 0.00% 547,000 0 547,000 570,000 23,000 4.20% Total expenditures 577,000 0 577,000 600,000 23,000 3.99% Revenues over (under) expenditures (86,700) (46,700) (89,700) Beginning fund balance 236,927 236,927 190,227 Ending fund balance 150,227 190,227 100,527 #106 - SOLID WASTE FUND Revenues Sunshine administrative fee 0 0 0 125,000 125,000 #DIV/0! Road maintenance fee 0 0 0 0 0 #DIV/0! Investment Interest 0 0 0 0 0 #DIV/0! Transfers in - #001 (marketing/education) 0 60,000 60,000 0 (60,000) (100.00%) Total revenues 0 60,000 60,000 125,000 65,000 108.33% Expenditures Education & Contract Administration 0 60,000 60,000 125,000 65,000 108.33% Transfers out - #001 (reimbursement for set-up) 0 0 0 0 0 #DIV/0! Total expenditures 0 60,000 60,000 125,000 65,000 108.33% Revenues over (under) expenditures 0 Beginning fund balance 0 Ending fund balance 0 24 0 0 0 0 0 0 CITY OF SPOKANE VALLEY, WA 2015 Budget 2014 As Adopted Amendment As Amended SPECIAL REVENUE FUNDS - continued #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Miscellaneous Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 2015 Proposed Budget 0 10/13/2014 Difference Between 2014 and 2015 0 #DIV/0! 0 0 0 0 0 #DIV/0! 0 0 0 0 0 #DIV/0! 0 0 0 0 0 #DIV/0! 0 0 0 0 0 #DIV/0! 0 300,000 300,000 0 0 300,000 300,000 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 7,300 0 7,300 8,200 900 12.33% Miscellaneous 0 0 0 0 0 #DIV/0! Total revenues 7,300 0 7,300 8,200 900 12.33% Expenditures Operations 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over (under) expenditures 7,300 7,300 8,200 Beginning fund balance 5,448,502 5,448,502 5,455,802 Ending fund balance 5,455,802 5,455,802 5,464,002 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest Miscellaneous 700 0 700 800 100 14.29% 0 0 0 0 0 #DIV/0! Subtotal revenues 700 0 700 800 100 14.29% Expenditures Snow removal expenses Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest Miscellaneous 500,000 0 500,000 500,000 0 0.00% 500,000 0 500,000 500,000 0 0.00% (499,300) 503,565 4,265 (499,300) (499,200) 503,565 504,265 4,265 5,065 1,700 0 1,700 1,300 (400) (23.53%) 0 0 0 0 0 #DIV/0! Total revenues 1,700 0 1,700 1,300 (400) (23.53%) Expenditures Transfers out - #311 (pavement preservation) 616,284 0 616,284 616,284 0 0.00% Total expenditures 616,284 0 616,284 616,284 0 0.00% Revenues over (under) expenditures (614,584) (614,584) (614,984) Beginning fund balance 1,789,271 1,789,271 1,174,687 Ending fund balance 1,174,687 1,174,687 559,703 25 CITY OF SPOKANE VALLEY, WA 2015 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #301 Transfers in - #302 2014 LTGO Bond issue proceeds Total revenues 2014 As Adopted Amendment As Amended 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 441,520 0 441,520 373,800 (67,720) (15.34%) 93,152 0 93,152 82,150 (11,002) (11.81%) 93,151 0 93,151 82,150 (11,001) (11.81%) 0 7,661,000 7,661,000 0 (7,661,000) (100.00%) 627,823 7,661,000 8,288,823 538,100 (7,750,723) (93.51%) Expenditures Debt Service Payments - CenterPlace 441,520 0 441,520 373,800 (67,720) (15.34%) Debt Service Payments - Roads 186,303 0 186,303 164,300 (22,003) (11.81%) 2003 LTGO Bond retirement 0 7,549,000 7,549,000 0 (7,549,000) (100.00%) 2014 LTGO Bond issue costs 0 112,000 112,000 0 (112,000) (100.00%) Total expenditures 627,823 7,661,000 8,288,823 538,100 (7,750,723) (93.51%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 26 CITY OF SPOKANE VALLEY, WA 2015 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2014 As Adopted Amendment As Amended 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 600,000 0 600,000 625,000 25,000 4.17% 1,000 0 1,000 1,000 0 0.00% 601,000 0 601,000 626,000 25,000 4.16% Expenditures Transfers out - #204 93,152 0 93,152 82,150 (11,002) (11.81%) Transfers out - #303 268,575 7,000 275,575 221,980 (53,595) (19.45%) Transfers out - #311 (pavement preservation) 184,472 0 184,472 251,049 66,577 36.09% Total expenditures 546,199 7,000 553,199 555,179 1,980 0.36% Revenues over (under) expenditures 54,801 47,801 70,821 Beginning fund balance 968,021 968,021 1,015,822 Ending fund balance 1,022,822 1,015,822 1,086,643 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 600,000 0 600,000 625,000 25,000 4.17% 1,000 0 1,000 1,000 0 0.00% Total revenues 601,000 0 601,000 626,000 25,000 4.16% Expenditures Transfers out - #204 93,151 0 93,151 82,150 (11,001) (11.81%) Transfers out - #303 585,097 14,000 599,097 365,290 (233,807) (39.03%) Transfers out - #311 (pavement preservation) 184,472 0 184,472 251,049 66,577 36.09% Total expenditures 862,720 14,000 876,720 698,489 (178,231) (20.33%) Revenues over (under) expenditures (261,720) (275,720) (72,489) Beginning fund balance 1,323,378 1,323,378 1,047,658 Ending fund balance 1,061,658 1,047,658 975,169 27 CITY OF SPOKANE VALLEY, WA 2015 Budget 2014 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 11,092,997 (2,768,189) 8,324,808 8,714,114 389,306 4.68% Developer 166,020 0 166,020 94,860 (71,160) (42.86%) Transfers in - #101 0 18,830 18,830 0 (18,830) (100.00%) Transfers in - #301 268,575 7,000 275,575 221,980 (53,595) (19.45%) Transfers in - #302 585,097 14,000 599,097 365,290 (233,807) (39.03%) Transfers in - #312 - Appleway Landscaping 250,000 0 250,000 0 (250,000) (100.00%) Transfers in - #312 - Sullivan Rd W Bridge 2,320,000 (2,120,000) 200,000 2,120,000 1,920,000 960.00% Transfers in - #402 7,101 0 7,101 0 (7,101) (100.00%) Total revenues 14,689,790 (4,848,359) 9,841,431 11,516,244 1,674,813 17.02% Expenditures 060 Argonne Rd Corridor Upgrade SRTC 860,280 0 860,280 602,196 (258,084) (30.00%) 061 Pines (SR27) ITS Imporvements 10,000 0 10,000 0 (10,000) (100.00%) 123 Mission Ave. - Flora to Barker 382,410 0 382,410 355,376 (27,034) (7.07%) 141 Sullivan & Euclid PCC (PE & RW) 123,090 0 123,090 35,052 (88,038) (71.52%) 142 Broadway @ Argonne/Mullan PCC int,(PE/RW) 50,000 0 50,000 0 (50,000) (100.00%) 145 Spokane Valley -Millwood Trail 100,000 0 100,000 0 (100,000) (100.00%) 149 Sidewalk Infill 364,425 0 364,425 0 (364,425) (100.00%) 155 Sullivan Rd W Bridge Replacement 8,888,189 (4,888,189) 4,000,000 7,201,779 3,201,779 80.04% 156 Mansfield Ave. Connection 1,158,727 0 1,158,727 570,480 (588,247) (50.77%) 159 University Rd / 1-90 Overpass Study 50,000 0 50,000 0 (50,000) (100.00%) 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 538,850 0 538,850 556,137 17,287 3.21% 167 Citywide Safety Improvements (bike/ped) 341,928 0 341,928 320,560 (21,368) (6.25%) 168 Wellesley Ave & Adams Rd Sidewalk 30,000 0 30,000 0 (30,000) (100.00%) 177 Sullivan Road Corridor Traffic Study 100,000 0 100,000 0 (100,000) (100.00%) 181 Citywide Traffic Sign Upgrade 50,000 0 50,000 0 (50,000) (100.00%) 185 Appleway Landscaping - Phase 1 250,000 0 250,000 0 (250,000) (100.00%) 196 8th Avenue - McKinnon to Fancher 300,000 0 300,000 0 (300,000) (100.00%) 201 ITS Infill Project Phase 1 (PE START 2014) 91,891 0 91,891 301,357 209,466 227.95% 206 2015 CDBG Sidewalk Project 0 0 0 246,231 246,231 #DIV/0! 207 Indiana & Evergreen Transit Access Improve. 0 0 0 70,014 70,014 #DIV/0! xxx N. Sullivan Corridor ITS Project (PE start 2015) 0 0 0 105,486 105,486 #DIV/0! 210 Alcazar Driveway Reconstruction 0 7,000 7,000 0 (7,000) (100.00%) 211 Trent Lighting Replacement 0 14,000 14,000 151,576 137,576 982.69% 213 Sprague/Thierman Intersection 0 18,830 18,830 0 (18,830) (100.00%) Contingency 1,000,000 0 1,000,000 1,000,000 0 0.00% Total expenditures 14,689,790 (4,848,359) 9,841,431 11,516,244 1,674,813 17.02% Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 61,827 61,827 28 0 0 61,827 61,827 61,827 61,827 CITY OF SPOKANE VALLEY, WA 2015 Budget CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Transfers in - #001 Transfers in - #103 Transfers in - #312 Investment Interest Contributions Total revenues 2014 As Adopted Amendment As Amended 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 192,500 55,000 247,500 100,000 (147,500) (59.60%) 0 50,000 50,000 0 (50,000) (100.00%) 0 1,452,100 1,452,100 0 (1,452,100) (100.00%) 500 0 500 500 0 0.00% 0 500 500 0 (500) (100.00%) 193,000 1,557,600 1,750,600 100,500 (1,650,100) (94.26%) Expenditures 5 Sand volleyball courts at Browns Park 0 0 0 176,200 176,200 #DIV/0! Pocket dog park 0 0 0 75,000 75,000 #DIV/0! Mission Trailhead landscaping 0 0 0 25,000 25,000 #DIV/0! 203 2 Sand volleyball courts at Browns Park 40,000 (40,000) 0 0 0 #DIV/0! Edgecliff picnic shelter 65,000 (56,000) 9,000 106,450 97,450 1082.78% 195 Discovery Playground equipment 50,000 1,400 51,400 0 (51,400) (100.00%) Shade structure at Discovery Playground 15,000 (15,000) 0 38,000 38,000 #DIV/0! City entry sign 70,000 (70,000) 0 70,000 70,000 #DIV/0! Park signs (3) 22,500 0 22,500 0 (22,500) (100.00%) Edgecliff sewer connection 0 13,000 13,000 0 (13,000) (100.00%) Old Mission Trailhead 0 55,000 55,000 0 (55,000) (100.00%) ApplewayTrail (Univ. -Pines) 0 1,502,100 1,502,100 0 (1,502,100) (100.00%) Total expenditures 262,500 1,390,500 1,653,000 490,650 (1,162,350) (70.32%) Revenues over (under) expenditures Beginning fund balance Ending fund balance (69,500) 352,779 283,279 97,600 (390,150) 352,779 450,379 450,379 60,229 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Miscellaneous 0 0 0 0 0 #DIV/0! Sale of land 0 839,285 839,285 0 (839,285) (100.00%) Investment Interest 1,900 0 1,900 1,200 (700) (36.84%) Transfers in - #001 0 #DIV/0! Future C.H. bond pmt > $424.6k lease pmt 0 0 0 67,600 67,600 #DIV/0! Future C.H. o&m costs 0 0 0 271,700 271,700 #DIV/0! Total revenues 1,900 839,285 841,185 340,500 (500,685) (59.52%) Expenditures Professional services 0 30,000 30,000 0 (30,000) (100.00%) Capital 0 0 0 0 0 #DIV/0! Total expenditures 0 30,000 30,000 0 (30,000) (100.00%) Revenues over (under) expenditures 1,900 811,185 340,500 Beginning fund balance 1,101,903 1,101,903 1,913,088 Ending fund balance 1,103,803 1,913,088 2,253,588 Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City ill repurchase this land at the original sale price of $839,285.10. 29 CITY OF SPOKANE VALLEY, WA 2015 Budget CAPITAL PROJECTS FUNDS - continued #311 - PAVEMENT PRESERVATION Revenues Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Transfers in - #001 Grants Investment Interest Total revenues 2014 As Adopted Amendment As Amended 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 282,000 0 282,000 206,618 (75,382) (26.73%) 616,284 0 616,284 616,284 0 0.00% 184,472 0 184,472 251,049 66,577 36.09% 184,472 0 184,472 251,049 66,577 36.09% 888,823 0 888,823 920,000 31,177 3.51% 2,763,272 123,464 2,886,736 971,032 (1,915,704) (66.36%) 0 0 0 0 0 #DIV/0! 4,919,323 123,464 5,042,787 3,216,032 (1,826,755) (36.23%) Expenditures Pavement preservation 3,595,521 270,865 3,866,386 2,565,050 (1,301,336) (33.66%) Pre -project GeoTech 0 50,000 50,000 50,000 0 0.00% Total expenditures 3,595,521 320,865 3,916,386 2,615,050 (1,301,336) (33.23%) Revenues over (under) expenditures 1,323,802 1,126,401 600,982 Beginning fund balance 798,609 798,609 1,925,010 Ending fund balance 2,122,411 1,925,010 2,525,992 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 0 2,443,507 2,443,507 0 (2,443,507) (100.00%) Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 0 2,443,507 2,443,507 0 (2,443,507) (100.00%) Expenditures Transfers out #303 (Appleway Landscaping -Dora tc 250,000 0 250,000 0 (250,000) (100.00%) Transfers out #303 (Sullivan Rd W Bridge) 2,320,000 (2,120,000) 200,000 2,120,000 1,920,000 960.00% Transfers out #309 (Appleway Trail - Univ -Pines) 0 1,452,100 1,452,100 0 (1,452,100) (100.00%) Total expenditures 2,570,000 (667,900) 1,902,100 2,120,000 217,900 11.46% Revenues over (under) expenditures (2,570,000) 541,407 (2,120,000) Beginning fund balance 7,742,299 7,742,299 8,283,706 Ending fund balance 5,172,299 8,283,706 6,163,706 30 CITY OF SPOKANE VALLEY, WA 2015 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Miscellaneous 2014 As Adopted Amendment As Amended 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 OA 1,835,000 0 1,835,000 1,880,000 45,000 2.45% 2,500 0 2,500 1,500 (1,000) (40.00%) 0 0 0 0 0 #DIV/0! Total Recurring Revenues 1,837,500 0 1,837,500 1,881,500 44,000 2.39% Expenditures Wages / Benefits / Payroll Taxes 505,535 0 505,535 488,101 (17,434) (3.45%) Supplies 15,900 0 15,900 15,900 0 0.00% Services & Charges 1,065,076 0 1,065,076 1,078,301 13,225 1.24% Intergovernmental Payments 26,500 0 26,500 42,000 15,500 58.49% Vehicle rentalst-#501 1,567 0 1,567 4,167 2,600 165.92% Transfers out - #001 13,400 0 13,400 13,400 0 0.00% Total Recurring Expenditures 1,627,978 0 1,627,978 1,641,869 13,891 0.85% Recurring Revenues Over (Under) Recurring Expenditures 209,522 0 209,522 239,631 NONRECURRING ACTIVITY Revenues Grant Proceeds 0 50,000 50,000 0 (50,000) (100.00%) Miscellaneous 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 0 50,000 50,000 0 (50,000) (100.00%) Expenditures Capital - various projects 900,000 0 900,000 600,000 (300,000) (33.33%) Property acquisition 250,000 0 250,000 0 (250,000) (100.00%) VMS Trailer 16,000 0 16,000 16,000 0 0.00% Transfers out - #403 (Decant Proj - DOE) 0 50,125 50,125 0 (50,125) (100.00%) Transfers out - #501 (new pickup) 30,000 0 30,000 0 (30,000) (100.00%) Total Nonrecurring Expenditures 1,196,000 50,125 1,246,125 616,000 (630,125) (50.57%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (1,196,000) (125) (1,196,125) (616,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (986,478) (125) (986,603) (376,369) Beginning working capital 2,319,423 2,319,423 1,332,820 Ending working capital 1,332,945 1,332,820 956,451 Stormwater Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 1,837,500 2,823,978 (986, 478) 2,319,423 50,000 1,887,500 50,125 2,874,103 1,332,945 1,881,500 2,257,869 (125) (986,603) (376,369) 2,319,423 1,332,820 1,332,820 956,451 31 CITY OF SPOKANE VALLEY, WA 2015 Budget ENTERPRISE FUNDS - continued #403 - AQUIFER PROTECTION AREA Revenues Spokane County Grant DOE - Decant Facility Grant DOT - Decant Facility Grant DOE - LID/Retrofit Design Grant DOE - SE Yardley Retrofits Grant DOE - Broadway SD Retrofit Transfers in - #402 (Decant Proj - DOE) Total revenues 2014 As Adopted Amendment As Amended 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 500,000 0 500,000 500,000 0 0.00% 0 634,523 634,523 0 (634,523) (100.00%) 0 100,000 100,000 0 (100,000) (100.00%) 120,000 0 120,000 0 (120,000) (100.00%) 750,000 0 750,000 0 (750,000) (100.00%) 0 40,000 40,000 1,260,000 1,220,000 3050.00% 0 50,125 50,125 0 (50,125) (100.00%) 1,370,000 824,648 2,194,648 1,760,000 (434,648) (19.80%) Expenditures Broadway Storm Drain Retrofit 60,000 40,000 100,000 1,200,000 1,100,000 1100.00% 173 Decant Facility 0 910,159 910,159 0 (910,159) (100.00%) 192 SE Yardley Retrofits 1,000,000 0 1,000,000 0 (1,000,000) (100.00%) Outfall Diversion (design only) 60,000 0 60,000 0 (60,000) (100.00%) Total expenditures 1,120,000 950,159 2,070,159 1,200,000 (870,159) (42.03%) Revenues over (under) expenditures 250,000 124,489 560,000 Beginning working capital 333,610 333,610 458,099 Ending working capital 583,610 458,099 1,018,099 32 CITY OF SPOKANE VALLEY, WA 2015 Budget INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals- #001 Vehicle rentals - #101 Vehicle rentals - #101 (plow replace.) Vehicle rentals - #402 Investment Interest Transfers in - #101 (new pickup) Transfers in - #402 (new pickup) Total revenues 2014 As Adopted Amendment As Amended 2015 Proposed Budget 10/13/2014 Difference Between 2014 and 2015 15,400 0 15,400 19,300 3,900 25.32% 10,777 0 10,777 12,077 1,300 12.06% 75,000 0 75,000 0 (75,000) (100.00%) 1,567 0 1,567 4,167 2,600 165.92% 1,000 0 1,000 1,000 0 0.00% 15,000 0 15,000 0 (15,000) (100.00%) 30,000 0 30,000 0 (30,000) (100.00%) 148,744 0 148,744 36,544 (112,200) (75.43%) Expenditures Computer replacement lease 0 0 0 0 0 #DIV/0! Software/Hardware replacement 0 0 0 0 0 #DIV/0! Vehicle Replacement 90,000 30,000 120,000 30,000 (90,000) (75.00%) Snow Plow Replacement 0 0 0 0 0 #DIV/0! Total expenditures 90,000 30,000 120,000 30,000 (90,000) (75.00%) Revenues over (under) expenditures 58,744 28,744 6,544 Beginning working capital 1,183,348 1,183,348 1,212,092 Ending working capital 1,242,092 1,212,092 1,218,636 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 0 0 0 0 0 #DIV/0! 325,000 0 325,000 325,000 0 0.00% Total revenues 325,000 0 325,000 325,000 0 0.00% Expenditures Auto & Property Insurance 325,000 0 325,000 325,000 0 0.00% Unemployment Claims 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total expenditures 325,000 0 325,000 325,000 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 124,171 124,171 124,171 Ending fund balance 124,171 124,171 124,171 TOTAL OF ALL FUNDS Total of Revenues for all Funds 67,257,980 9,407,745 76,665,725 64,500,020 Total of Expenditures for all Funds 71,304,691 7,832,727 79,137,418 68,660,147 Total grant revenues (included in total revenues) 14,726,269 (1,820,202) 12,906,067 10,945,146 Total Capital expenditures (included in total expenditures) 20,988,700 (2,112,696) 18,872,865 16,520,944 33 CITY OF SPOKANE VALLEY, WA 2015 Budget Revenues by Fund General Fund Property Tax 11,277,100 Sales Tax 17,628,400 Sales Tax - Public Safety 820,100 Sales Tax - Criminal Justice 1,468,700 Gambling and Leasehold Excise Tax 535,100 Franchise Fees/Business Registration 1,238,000 State Shared Revenues 1,768,900 Service Revenues 1,420,100 Fines and Forfeitures 1,507,100 Recreation Program Fees 563,500 Miscellaneous, Investment Int. ,Transfers 215,200 Total General Fund 38,442,200 Other Funds Street Fund 4,438,000 Paths & Trails Fund 7,800 Hotel/Motel Tax Fund 510,300 Solid Waste 125,000 CenterPlace Operating Reserve Fund 0 Service Level Stabilization Reserve Fund 8,200 Winter Weather Reserve Fund 800 Civic Facilities Replacement Fund 1,300 LTGO Bond Debt Service Fund 538,100 REET 1 Capital Projects Fund 626,000 REET 2 Capital Projects Fund 626,000 Street Capitial Projects Fund 11,516,244 Parks Capital Projects Fund 100,500 Civic Facilities Capital Projects Fund 340,500 Pavement Preservation Fund 3,216,032 Capital Reserve Fund 0 Stormwater Management Fund 1,881,500 Aquifer Protection Area 1,760,000 Equipment Rental & Replacement Fund 36,544 Risk Management Fund 325,000 Total Other Funds 26,057,820 Total All Funds 64,500,020 34 CITY OF SPOKANE VALLEY, WA 2015 General Fund Revenues $38,442,200 Recreation Program Fees 1% Fines & Forfeitures 4% Service Revenues 4% State Shared Revenues 5% Franchise Fees/Business Registrations 3% Gambling Tax 1% Miscellaneous 1% PropertyTax 29% Public Safety Sales Tax 2% Criminal Justice Sales Tax 4% Sales Tax 46% Other Special Revenue Funds 1% Street Fund 7% CITY OF SPOKANE VALLEY, WA 2015 City Wide Revenues $ 64,500,020 Debt Service Fund _ 1% Capital Projects Funds 25% General Fund 60% 36 Stormwater Management Fund 3% APA Fund 3% Internal Service Funds 0% Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2015 Budget - General Fund Detail Revenues by Type 2011 Actual 10,681,620 0 10,681,620 14,850,409 724,219 1,266,819 16,841,447 2012 Actual 2013 Actual 10,799,123 10,841,559 0 0 10,799,123 10,841,559 15,427,377 724,052 1,286,302 16,587,617 759,889 1,358,956 17,437,731 18,706,461 2014 Budget 2015 Budget 11,049,400 11,277,100 0 0 11,049,400 11,277,100 16,990,000 745,000 1,330,000 17,628,400 820,100 1,468,700 19,065,000 19,917,200 Gambling and Leasehold Excise Tax Amusement Games 10,882 10,125 10,799 10,400 10,800 Card Games 447,778 541,696 382,651 540,000 446,000 Bingo & Raffles 1,260 1,802 638 2,000 1,200 Punch Boards & Pull Tabs 64,310 64,771 134,350 65,000 71,000 Leasehold Excise Tax 4,340 11,481 6,139 2,000 6,100 528,570 629,875 534,577 619,400 535,100 Licenses & Permits Business Licenses Comcast PEG Contribution Franchise Fees 90,238 25,115 1,015,327 1,130,680 92,867 91,014 1,029,061 97,889 92,642 1,048,803 1,212,942 1,239,335 93,000 91,000 1,029,000 97,000 92,000 1,049,000 1,213,000 1,238,000 State Shared Revenues City Assistance State Revenue 0 0 0 0 0 Streamline Mitigation of Sales Tax 589,154 557,415 571,806 557,400 520,000 Payment in Lieu of Taxes - DNR 3,870 8,898 0 4,800 4,400 CJ - High Crime 0 148,505 49,505 148,000 0 MVET Criminal Justice - Population 19,853 20,548 22,282 23,800 23,000 CJ Contracted Services 130,326 134,119 142,180 134,100 140,000 CJ Special Programs 74,942 77,114 82,689 79,600 81,900 DUI - Cities 19,171 16,618 16,604 16,600 16,600 Liquor Board Excise Tax 437,486 225,791 121,297 108,900 175,800 Liquor Board Profits 625,605 898,852 813,952 813,300 807,200 Work Study Reimbursement 3,723 0 0 0 0 1,904,131 2,087,860 1,820,317 1,886,500 1,768,900 Service Revenues Airway Heights Bldg. Plan Rev. 13,645 10,476 471 10,500 500 Building Permits 585,687 640,896 920,921 640,900 700,000 Demolition Permits 2,567 3,446 3,860 3,400 3,900 Building & Planning Fees 149,104 95,403 103,645 104,100 100,100 Entertainment License 12,173 12,604 18,335 12,600 16,500 Grading Permits 2,479 3,444 3,551 3,400 3,200 Home Profession Fee 2,940 3,360 3,612 3,400 3,400 Mechanical Permits 59,873 84,045 80,927 84,000 81,000 Misc. Permits & Fees 12,219 11,117 5,203 5,000 5,200 Planning Fees 001.058.059.345.83.* 176,292 332,778 437,287 332,800 355,500 Plumbing Permits 36,138 50,829 49,688 50,800 49,000 Right of Way Permits 105,765 82,262 98,265 85,500 95,000 Code Enforcement 10,211 3,906 (13,423) 4,000 6,000 Temporary Use Permit Fees 628 471 942 500 800 Fines and Forfeitures Public Safety False Alarm Services Public Safety Grants Fines & Forfeits - Traffic Other Criminal- Non Traffic Fines Recreation Program Charges Activity Fees (To use a recreational facility) Program Fees (To participate in a program) 1,169,721 154,550 163,657 666,777 751,864 1,736,849 340,704 191,017 531,721 1,335,037 1,713,284 170,262 61,255 586,000 683,641 183,032 66,846 558,378 688,201 1,501,158 1,496,458 438,226 168,250 606,476 452,000 78,065 530,065 1,340,900 1,420,100 171,000 28,000 587,000 684,800 180,000 40,000 603,400 683,700 1,470,800 1,507,100 405,700 174,100 579,800 379,800 183,700 563,500 Miscellaneous Investment Interest 82,691 88,008 61,206 65,000 70,000 Sales Tax Interest 10,793 6,086 3,120 7,000 5,000 SCRAPS pass-through/nonrecurring 0 0 0 56,600 0 leasehold Excise Tax (State) 770 770 770 0 700 Interest on Gambling Tax 137 2,728 1,937 2,000 2,000 Dept. of Ecology Grant 0 51,048 62,101 0 0 EECBG Grant 62,084 20,383 0 0 0 Police Precinct Rent & Maint. 51,999 41,636 51,530 41,600 51,500 Miscellaneous Revenue & Grants 10,575 5,611 12,265 0 2,900 219,049 216,270 192,928 172,200 132,100 Transfers Transfer -in - #101 (street admin) 25,000 39,600 39,700 39,700 39,700 Transfer -in -#120 0 0 50,787 0 0 Transfer -in - #105 (h/m tax -CP advertising) 0 30,000 30,000 30,000 30,000 Transfer -in -#310 (full paveback) 1,051,730 0 0 0 0 Transfer -in -#402 (storm admin) 13,386 15,000 13,400 13,400 13,400 1,090,116 84,600 133,887 83,100 83,100 Total General Fund Revenue 35.833.904 35,911,072 37,208,871 37 37.480.100 38.442.200 101 Street Fund Investment Interest Grants Revenues Motor Fuel (Gas) Tax Other Miscellaneous Revenues & Grants Transfers in -#302 Transfers in - #402 Street Maintenance & Repair Charges Utilities tax CITY OF SPOKANE VALLEY, WA 2015 Budget -Other Funds Detail Revenues by Type 2011 Actual 2012 Actual 2013 Actual 2014 Budget 2015 Budget O 4,056 0 3,000 3,000 431,001 173,185 172,530 0 0 1,857,708 1,846,990 1,868,055 1,858,600 1,859,900 39,074 64,415 9,848 0 10,000 O 7,614 27,375 0 0 90,750 0 0 0 0 25,259 0 7,774 0 0 2,880,963 2,735,484 2,562,722 2,750,000 2,565,100 5,324,755 4,831,743 4,648,303 103 Paths & Trails Fund Investment interest 63 67 Motor Fuel (Gas) Tax 7,835 7,790 7,898 7,857 105 Hotel/Motel Tax Fund Hotel/Motel Tax Investment Interest 457,603 51 7,879 7,930 490,004 518,672 4,611,600 4,438,000 0 0 7,800 7,800 7,800 7,800 530,000 510,000 455 592 387 300 300 458,057 490,596 519,059 530,300 510,300 106 Solid Waste Sunshine administrative fee 0 0 0 0 125,000 Transfers in -#001 (marketing/education) 0 0 0 60,000 0 O 0 0 60,000 125,000 120 CenterPlace Operating Reserve Fund Investment Interest 556 0 0 0 0 556 0 0 0 0 121 Service Level Stabilization Reserve Fund Transfer in 0 0 0 0 0 Investment Interest 8,632 9,103 6,971 7,300 8,200 8,632 9,103 6,971 7,300 8,200 122 Winter Weather Reserve Fund Investment Interest 837 883 676 700 800 837 883 676 700 800 123 City Facilities Repair & Replacement Fund Investment Interest 1,989 2,099 1,607 1,700 1,300 Transfers in 394,600 397,000 0 0 0 396,589 399,099 1,607 1,700 1,300 204 Debt Service - LTGO 03 Fund 2014 LTGO Bond issue proceeds 0 0 0 7,661,000 0 Facilities District Revenue 427,120 432,320 437,120 441,520 373,800 Transfers in -#301 92,251 92,651 92,951 93,152 82,150 Transfers in -#302 92,251 92,651 92,952 93,151 82,150 611,623 617,623 623,023 8,288,823 538,100 301 REET 1 Capital Proiects Fund Investment Interest 1,518 1,204 1,138 1,000 1,000 REET 1 - 2nd Percent 481,623 654,264 707,104 600,000 625,000 Misc. Revenues 0 9,601 0 0 0 483,141 665,069 708,242 601,000 626,000 302 REET 2 Capital Proiects Fund Investment Interest 1,732 1,762 1,349 1,000 1,000 REET 2 - 2nd .25 Percent 479,129 531,442 614,929 600,000 625,000 Transfers in -Capital Grants fund 0 6,477 0 0 0 480,861 539,681 616,278 601,000 626,000 303 Street Capital Proiects Fund Developer Contributions 91,268 760,768 0 166,020 94,860 Grant Proceeds 2,335,143 3,852,253 3,475,351 8,324,808 8,714,114 Transfers in -#001 551,730 64,750 0 0 0 Transfers in -#101 13,105 476,659 138 18,830 0 Transfers in -#102 8,502 207,447 0 0 0 Transfers in -#301 Capital Projects 278,105 253,429 589,534 275,575 221,980 Transfers in -#302 Special Capital Projects 1,045,677 1,101,314 153,243 599,097 365,290 Transfers in -#310 0 140,139 0 0 0 Transfers in -#311 0 299,027 77,720 0 0 Transfers in -#312 Appleway Landscaping 0 0 8,348 250,000 0 Transfers in -#312 Sullivan Rd W Bridge 0 0 0 200,000 2,120,000 Transfers in -#402 56,862 113,014 0 7,101 0 Spokane Transit Authority 962,956 0 0 0 0 Miscellaneous 208,912 1,651 77 0 0 5,552,260 7,270,451 4,304,412 9,841,431 11,516,244 309 Parks Capital Proiects Fund Investment Interest 1,735 848 660 500 500 Contributions and Donations 0 0 25,000 500 0 Transfers in -#001 100,000 106,250 50,000 247,500 100,000 Transfers in -#103 0 0 0 50,000 0 Transfers in -#312 0 0 0 1,452,100 0 Grant Proceeds 496,250 0 0 0 0 597,985 107,098 75,660 1,750,600 100,500 310 Civic Facilities Capital Proiects Fund Investment Interest 8,609 5,349 1,771 1,900 1,200 Sale of land 0 0 0 839,285 0 Transfers in -#001 0 7,577 0 0 339,300 8,609 12,926 1,771 841,185 340,500 38 311 Pavement Preservation Fund Int FD Trf frm Civic Facilities 2011+ Grants Investment Interest Transfers in -#001 Transfers in -#101 Transfers in -#123 Transfers in -#301 Transfers in -#302 CITY OF SPOKANE VALLEY, WA 2015 Budget -Other Funds Detail Revenues by Type 2011 Actual 2012 Actual 2013 Actual 1,084,681 0 0 O 0 35,995 O 0 2,751 O 2,045,503 0 O 0 282,000 O 0 616,284 O 0 150,000 O 0 150,000 1,084,681 2,045,503 1,237,030 2014 Budget 2015 Budget 0 2,886,736 0 888,823 282,000 616,284 184,472 184,472 0 971,032 0 920,000 206,618 616,284 251,049 251,049 5,042,787 3,216,032 312 Capital Reserve Fund Developer Contributions 0 0 3,180 0 0 Transfers in -#001 0 0 7,826,207 2,443,507 0 O 0 7,829,387 2,443,507 0 402 Stormwater Management Fund Grant Proceeds 373,861 64,838 233,165 50,000 0 Miscellaneous Revenue 0 0 4,143 0 0 Investment Interest 2,833 2,658 1,992 2,500 1,500 Stormwater Management Fee 1,832,952 1,834,740 1,869,081 1,835,000 1,880,000 2,209,646 1,902,236 2,108,381 1,887,500 1,881,500 403 Aquifer Protection Area Fund Spokane County 417,326 510,936 484,343 500,000 500,000 Grant revenue 0 0 859,310 910,000 1,260,000 Grant DOE - Decant Facility 0 0 0 634,523 0 Grant DOT - Decant Facility 0 0 0 100,000 0 Transfers in -#402 (DOE for Decant Proj) 0 0 0 50,125 0 Grant - Sprague Swales 0 96,291 0 0 0 Investment Interest 0 0 0 0 0 417,326 607,227 1,343,653 2,194,648 1,760,000 501 Equipment Rental & Replacement Fund Investment Interest 1,456 1,498 1,176 1,000 1,000 Transfers in -#001 15,400 15,400 0 15,400 19,300 Transfers in -#001 (Vehicle Lease) 0 94,844 177,744 0 Transfers in -#101 9,100 9,100 0 10,777 12,077 Transfers in -#101 (plow replace) 0 0 0 75,000 0 Transfers in- #402 0 0 0 1,567 4,167 Transfers in -#101 0 0 0 15,000 0 Transfers in -#402 0 0 0 30,000 0 25,956 120,842 178,920 148,744 36,544 502 Risk Management Fund Employment Security Transfers 0 0 0 0 0 Transfers in -#001 319,000 319,000 319,000 325,000 325,000 Investment Interest 25 9 7 0 0 319,025 319,009 319,007 325,000 325,000 Total of "Other Fund" Revenues General Fund Revenues Total Revenues 18,653,047 19,966,905 24,530,311 39,185,625 26,057,820 35,833,904 35,911,072 37,208,871 37,480,100 38,442,200 54.486.985 55.878.021 61.739.182 76.665.725 64.500.020 39 CITY OF SPOKANE VALLEY, WA 2015 Budget Expenditures by Fund and Department General Fund Council 513,114 City Manager 1,153,202 Public Safety 25,127,492 Operations & Administrative Deputy City Manager 691,303 Finance 1,203,879 Human Resources 243,317 Public Works 921,914 Community & Economic Development Administration 656,094 Economic Development 298,276 Development Services 1,424,944 Building 1,380,902 Parks & Recreation Administration 312,347 Maintenance 844,642 Recreation 226,174 Aquatics 496,200 Senior Center 91,985 CenterPlace 824,997 General Government 3,570,500 Total General Fund 39,981,282 Other Funds Street Fund 4,491,000 Paths & Trails Fund 0 Hotel/Motel Fund 600,000 Solid Waste 125,000 CenterPlace Operating Reserve Fund 0 Service Level Stabilization Fund 0 Winter Weather Reserve Fund 500,000 Civic Facility Replacement Fund 616,284 LTGO Bond Debt Service Fund 538,100 REET 1 Capital Projects Fund 555,179 REET 2 Capital Projects Fund 698,489 Street Capital Projects Fund 11,516,244 Parks Capital Projects Fund 490,650 Civic Facilities Capital Projects Fund 0 Pavement Preservation 2,615,050 Capital Reserve Fund 2,120,000 Stormwater Management Fund 2,257,869 Aquifer Protection Area 1,200,000 Equipment Rental & Replacement (ER&R) 30,000 Risk Management Fund 325,000 Total All Funds 68,660,147 40 Community & Economic Development 10% Public Works 2% Operation & Administrative 50/ IaIII ISI III@=.,, Council & Executive Parks & Recreations CITY OF SPOKANE VALLEY, WA 2015 General Fund Expenditures $ 39,981,282 Public Safety [ 63% 4% 41 General Government 9% 7% CITY OF SPOKANE VALLEY, WA 2015 City Wide Expenditures $ 68,660,147 Capital Projects Funds 26% Tourism Promotion 1% Street Fund 7% Parks & Recreation 4% � Other Activities 2% Gen Gov / Risk Mgmt / ER&R 5% Risk Management 0% Debt Service 1% Stormwater & APA Funds 5% Community & Economic Development \ 5% Council / Executive/ Ops & Admin 7% Public Safety 37% 42 Wages, Benefits & Payroll Taxes CITY OF SPOKANE VALLEY, WA 2015 Budget General Fund Expenditures by Department and Type Supplies City Council 214,379 4,550 City Manager and City Attorney 1,003,090 8,890 Public Safety 0 0 Operations & Administrative Services & Charges Intergovernmental 294,185 0 141,222 0 0 25,127,492 Interfund 0 0 0 Capital Expenditures Total 0 513,114 0 1,153,202 0 25,127,492 Deputy City Manager 627,478 2,500 61,325 0 0 0 691,303 Finance 1,172,483 6,000 25,396 0 0 0 1,203,879 Human Resources 218,109 700 24,508 0 0 0 243,317 Public Works 834,363 19,000 68,551 0 0 0 921,914 Planning & Community Development Admin 237,394 3,100 20,600 395,000 0 0 656,094 Economic Development 274,776 1,000 22,500 0 0 0 298,276 Development Services 1,122,644 21,050 281,250 0 0 0 1,424,944 Building 1,288,902 28,200 63,800 0 0 0 1,380,902 Parks & Recreation Administration 228,697 8,450 64,200 11,000 0 0 312,347 Maintenance 0 20,000 824,642 0 0 0 844,642 Recreation 153,924 7,750 64,500 0 0 0 226,174 Aquatics 0 7,200 489,000 0 0 0 496,200 Senior Center 84,285 2,500 5,200 0 0 0 91,985 CenterPlace 435,609 66,963 322,425 0 0 0 824,997 General Government 0 70,650 1,292,550 300,500 1,684,300 222,500 3,570,500 Total $ 7,896,133 $ 278,503 $ 4,065,854 $ 25,833,992 $ 1,684,300 $ 222,500 $ 39,981,282 43 CITY OF SPOKANE VALLEY, WA 2015 Recurring Expenditure Budget General Fund Department Changes from 2014 to 2015 2014 Budget 2015 Budget Difference Between 2013 and 2014 Increase (Decrease) $ 11 OA City Council Wages, Payroll Taxes & Benefits 210,658 214,379 3,721 1.77% Supplies 4,192 4,550 358 8.54% Services & Charges 254,000 294,185 40,185 15.82% Total 468,850 513,114 44,264 9.44% City Manager Wages, Payroll Taxes & Benefits 596,300 623,173 26,873 4.51% Supplies 3,350 3,350 0 0.00% Services & Charges 61,193 61,840 647 1.06% Total 660,843 688,363 27,520 4.16% Legal Wages, Payroll Taxes & Benefits 367,812 379,917 12,105 3.29% Supplies 2,400 2,540 140 5.83% Services & Charges 100,710 79,382 (21,328) (21.18%) Total 470,922 461,839 (9,083) (1.93%) Public Safety Non -Departmental (Fines & Forfeits) 764,500 733,500 (31,000) (4.05%) Wages/Payroll Taxes/Benefits 3,500 3,800 300 8.57% Supplies 27,000 28,000 1,000 3.70% Other Services and Charges 671,450 492,650 (178,800) (26.63%) Intergovernmental Services 21,918,193 22,895,542 977,349 4.46% Total 23,384,643 24,153,492 768,849 3.29% Deputy City Manager Wages, Payroll Taxes & Benefits 590,025 627,478 37,453 6.35% Supplies 2,050 2,500 450 21.95% Services & Charges 61,140 61,325 185 0.30% Total 653,215 691,303 38,088 5.83% Finance/IT Wages, Payroll Taxes & Benefits 1,151,059 1,172,483 21,424 1.86% Supplies 7,000 6,000 (1,000) (14.29%) Services & Charges 22,600 25,396 2,796 12.37% Total 1,180,659 1,203,879 23,220 1.97% Human Resuorces Wages, Payroll Taxes & Benefits 214,905 218,109 Supplies 700 700 Services & Charges 22,278 24,508 Total 237,883 243,317 44 3,204 0 2,230 1.49% 0.00% 10.01% 5,434 2.28% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2015 Recurring Expenditure Budget General Fund Department Changes from 2014 to 2015 (Continued from previous page) Public Works Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Community Dev.-Admin Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2014 Budget 799,369 19,500 63,825 2015 Budget 834,363 19,000 68,551 882,694 921,914 232,683 3,100 55,100 237,394 3,100 20,600 290,883 261,094 Community Dev.-Economic Development Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Community Dev.- Dev. Sery Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Community Dev.-Building Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Parks & Rec- Admin Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Parks & Rec- Recreation Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Difference Between 2013 and 2014 Increase (Decrease) $ 11 OA 34,994 (500) 4,726 4.38% (2.56%) 7.40% 39,220 4.44% 4,711 2.02% 0 0.00% (34,500) (62.61%) (29,789) (10.24%) 0 181,047 #DIV/0! 0 1,000 #DIV/0! 0 22,500 #DIV/0! 0 298,276 298,276 #DIV/0! 274,776 1,000 22,500 1,487, 320 1,122, 644 21,050 21,050 227,650 281,250 1,736,020 1,424,944 1,136, 956 1,288,902 28,200 28,200 102,500 63,800 1,267,656 1,380,902 222,343 8,450 43,950 228,697 8,450 49,800 274,743 286,947 0 10,000 786,200 0 20,000 824,642 796,200 844,642 156,702 5,350 67,100 153,924 7,750 64,500 229,152 226,174 45 (364,676) (24.52%) 0 0.00% 53,600 23.54% (311,076) (17.92%) 151,946 0 (38,700) 13.36% 0.00% (37.76%) 113,246 8.93% 6,354 0 5,850 2.86% 0.00% 13.31% 12,204 4.44% 0 10,000 38,442 #DIV/0! 100.00% 4.89% 48,442 6.08% (2,778) 2,400 (2,600) (1.77%) 44.86% (3.87%) (2,978) (1.30%) (Continued to next page) CITY OF SPOKANE VALLEY, WA 2015 Recurring Expenditure Budget General Fund Department Changes from 2014 to 2015 (Continued from previous page) Parks & Rec- Aquatics Wages, Payroll Taxes & Benefits Supplies Services & Charges 2014 Budget 2015 Budget Difference Between 2013 and 2014 Increase (Decrease) $ 11 OA 0 0 0 #DIV/0! 2,500 7,200 4,700 188.00% 487,900 489,000 1,100 0.23% Total 490,400 496,200 5,800 1.18% Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 81,682 84,285 2,603 3.19% Supplies 2,500 2,500 0 0.00% Services & Charges 5,700 5,200 (500) (8.77%) Total 89,882 91,985 2,103 2.34% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 420,115 435,609 15,494 3.69% Supplies 64,187 66,963 2,776 4.32% Services & Charges 344,540 322,425 (22,115) (6.42%) Total 828,842 824,997 (3,845) (0.46%) Pavement Preservation Council Designation 888,823 920,000 31,177 3.51% Total 888,823 920,000 31,177 3.51% General Government Wages, Payroll Taxes & Benefits 0 0 0 #DIV/0! Supplies 77,400 70,650 (6,750) (8.72%) Services & Charges 1,301,300 1,292,550 (8,750) (0.67%) Intergovernmental Services 269,600 300,500 30,900 11.46% Capital outlays 93,300 77,500 (15,800) (16.93%) Total 1,741,600 1,741,200 (400) (0.02%) Transfers out - #502 325,000 325,000 0 0.00% Transfers out - #310 Bond pmt > $434,600 lease pmt 0 67,600 67,600 #DIV/0! Estimated City Hall O&M costs 0 271,700 271,700 #DIV/0! 0 339,300 339,300 #DIV/0! Total recurring expenditures 36,898,910 38,338,882 1,439,972 46 3.90% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2015 Recurring Expenditure Budget General Fund Department Changes from 2014 to 2015 Summary by Category 2014 Budget 2015 Budget Difference Between 2013 and 2014 Increase (Decrease) $ 11 OA Wages, Payroll Taxes & Benefits 7,671,429 7,899,933 228,504 2.98% Supplies 288,929 303,503 14,574 5.04% Services & Charges 4,679,136 4,544,104 (135,032) (2.89%) Pavement Preservation 888,823 920,000 31,177 3.51% Transfers out - #502 325,000 325,000 0 0.00% Transfers out - #310 0 339,300 339,300 #DIV/0! Non -Departmental (fines & forfeits) 764,500 733,500 (31,000) (4.05%) Intergovernmental Svc (public safety) 21,918,193 22,895,542 977,349 4.46% Intergovernmental Svc 269,600 300,500 30,900 11.46% Capital outlay 93,300 77,500 (15,800) (16.93%) 36,898,910 38,338,882 1,439,972 3.90% 47 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2015 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2014 • Continue to monitor the discharge permit process for the Spokane County wastewater treatment plant. We have been and continue to monitor the County's progress as it relates to the renewal of their wastewater discharge permit. The County did receive an extension of their current discharge permit to the Spokane river; however, the County is still awaiting the outcomes of at least two legal challenges. The County is required to continue to monitor PCB levels, and participate in the Regional Toxics Task Force to ensure that these levels are appropriate. City staff will continue to monitor the County's path forward. • Implement solid waste alternatives for collection, transport and disposal in the best interest of the City of Spokane Valley. Staff identified and provided two options for solid waste alternatives for transfer, transport and disposal for Council review. Council selected and executed a contract with Sunshine Recyclers, Inc. to provide an equivalent level of transfer, transport, and disposal services to what is currently provided, at a reduced rate. Council reviewed and adopted a Solid Waste Management Plan to manage the solid waste system implemented through the contract with Sunshine Recyclers, Inc. Executed two contracts with existing collection haulers to extinguish statutory rights and allow the City flexibility to seek further cost savings and additional services in the future. • Pursue a legislative capital budget request or other grant/funding for the Appleway Trail Project, parkland acquisition and the Barker Road grade separation. Appleway Trail - Based on Council approval of the use of City funds, staff completed the design of the Appleway Trail between University Road and Pines Road. The design includes a plaza at University Road, trees, future irrigation lines, and trail lighting. For this project, staff anticipates completing the construction of this portion of the trail this year. Although unsuccessful at the legislative level, staff applied for federal grant funding for the Appleway Trail Project and received $1 M for that portion between Pines Road and Evergreen Road. Barker Road Overpass - Staff worked with HDR Engineering to prepare and submit a $15M TIGER VI grant application for the Barker Road Grade Separation Project. Honeywell to assist in legislative support for the project. • Continued to expand where possible, an economic development plan, including review and evaluation of Spokane Valley's development regulations and how they compared with other jurisdictions; and began looking at options open for an alternative city hall. Staff completed review and evaluation of development regulations and brought forth several code amendments for Council approval. The 2015 Budget request and business plan include reorganization of Community Development to strengthen economic development efforts. Staff worked with an architect in developing a conceptual plan for a new city hall; identified potential properties; and developed a budget and provided options for the funding a new city hall. • Focus on sustainability of Street Preservation program beyond 2016. The Street Preservation program is sustainable through 2018. Over the past year, staff has been looking at ways to further sustain financially the current pavement preservation program. Staff has applied for and received grant funds equating to approximately $1.2M per the years 2017-2019 through the Surface Transportation Program grants. • Evaluate law enforcement needs based on calls for service, crime rates, business and population growth and other supporting data. Staffing analysis completed with two patrol officers added, a Power Shift created, a new Spokane Valley dedicated Drug and Property Crimes Unit formed, Corporals eliminated, and Property Crimes Detectives increased. Staffing levels will now be matched to peak call load times of day. Goals for 2015 • Pursue a legislative capital budget request for the Appleway Trail Project; parkland acquisition; and Bridging the Valley. • Evaluate and discuss potential increases to the law enforcement contract. Work toward completion of the Comprehensive Plan review. • Continue and expand where possible, an economic development plan for Spokane Valley, including completion of the City Hall Plan. • Pursue a sustainability plan in connection with the city's Street Preservation program, to include sustained funding in the City's Street Fund, to address concerns through and beyond the year 2018. 48 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2015 Budget Personnel - FTE Equivalents Mayor Council Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Legislative Branch Budget Summary 2011 Actual 1 6 7.0 2012 Actual 1.0 6.0 7.0 2013 Actual 1.0 6.0 7.0 2014 Budget 1.0 6.0 7.0 2015 Budget 1.0 6.0 7.0 $ 141,389 $ 165,571 $ 174,891 $ 210,658 $ 214,379 3,515 3,605 3,577 4,192 4,550 139,814 171,819 161,333 254,000 294,185 $ 284,718 $ 340,995 $ 339,801 $ 468,850 $ 513,114 49 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2015 Budget 013 - City Manager This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals; fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2014 • In addition to the support of the 2014 Council Goals as referenced under the Legislative Budget: • Identified alternatives for solid waste; presented two options to Council who executed a contract for transfer, transport & disposal with Sunshine Recyclers, Inc. • Continued further efforts in promotion of the City, including new • Presented Council a balanced 2015 Budget. • Provided leadership support for strengthening and promoting Spokane Valley's core values and fiscal policies. Goals for 2015 • In addition to the support of the 2015 Council Goals as referenced under the Legislative Budget: • Present Council a balanced 2016 Budget. • Work with Federal and State Lobbyists on behalf of the interests of our City. • Prepare Legislative Agenda for Council consideration. • Strengthen economic development. 015 - Legal Accomplishments for 2014 • Assist in identifying solid waste options; draft and assist in negotiations and execution of Sunshine contract; assist in identifying and negotiating collection contracts; and review of Solid Waste Comprehensive Plan. • Review and assist in drafting/revising the shoreline regulation component of the Shoreline Master Program; review and advise on the compiled Shoreline Master Program for final adoption. • Draft interim and final marijuana zoning regulations which were adopted by City Council. • Support Public Works on bidding and contracts for the Sullivan Bridge West Project. • Assist on 2015 street maintenance contract procurement. • Review and assist in document preparation for refunding and reissuance of City bonds, including bond ordinance, official statement, and interlocal agreement amendment. • Represent City in property acquisition for road projects (Argonne, Mansfield). Goals for 2015 • Advise Council and staff on implementation of new solid waste system. • Provide timely advice on issues arising out of implementation of legalized recreational marijuana and medical marijuana, including 2015 legislative proposals. • Participate in negotiating new labor agreement. • Work with Community Development and Finance in identifying and implementing economic development options. Personnel - FTE Equivalents City Manager City Attorney City Clerk Deputy City Attorney Deputy City Clerk Administrative Assistant - Legal Administrative Assistant (CC) Administrative Assistant (CM) Total FTEs Interns Budget Summary 2011 Actual 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 2012 Actual 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 2013 Actual 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 2014 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 2015 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 3.5 3.5 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 722,496 $ 847,380 $ 922,074 $ 964,112 $ 1,003,090 Supplies 3,273 4,501 1,811 5,750 5,890 Services & Charges 215,742 174,453 159,747 161,903 141,222 Nonrecurring expenses - - - - 3,000 Total Executive & Legislative Support $ 941,511 $ 1,026,334 $ 1,083,632 $ 1,131,765 $ 1,153,202 50 Fund: 001 General Fund Spokane Valley Dept: 016 Public Safety 2015 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. $ 2,253,644 $ 19,485,950 $ 1,368,475 $ 291,923 Non -Departmental Fines and forfeitures to the State of Washington $ 733,500 Grant expenditures $ 20,000 Construct offices for unit supervisors - Nonrecurring $ 25,000 Capital outlay - CAD / RMS - Nonrecurring $ 949,000 Total $ 25,127,492 51 City of Spokane Valley 2015 Budget 016 - Public Safety 2011 Actual Judicial System: District Court Contract 1,098,465 Public Defender Contract 705,375 Prosecutor Contract 484,799 Pretrial Services Contract 144,713 Prosecutor - Funded by JAG Grant 97 2012 Actual 792,455 769,295 421,087 102,300 0 2013 Actual 799,761 649,831 410,196 124,796 0 2014 Budget 891,304 852,965 406,777 102,894 0 2015 Budget 902,201 813,554 420,151 117,738 0 Subtotal Judicial System 2,433,449 2,085,137 1,984,584 2,253,940 2,253,644 Law Enforcement System: Sheriff Contract 16,885,482 16,853,600 17,030,382 18,144,552 18,896,608 Emergency Management Contract 59,622 80,877 80,338 81,398 84,892 Wages, Payroll Taxes & Benefits 6,133 2,389 3,642 3,500 3,800 Operating Supplies 5,630 6,497 3,980 3,500 5,000 Repair& Maintenance. Supplies 1,412 693 2,343 3,500 3,000 Janitorial Supplies 1,083 1,062 0 0 0 Small Tools & Minor Equipment 0 0 0 0 0 Electricity/Gas 29,266 21,603 21,865 30,000 25,000 Water 1,804 1,385 1,210 1,750 1,500 Sewer 847 849 851 900 900 Waste Disposal 3,423 3,504 3,460 4,000 3,500 Copier Maintenance 0 0 0 0 0 Law Enf. Bldg Maintenance Contract 50,940 59,194 80,283 77,400 55,000 Taxes and Assessments 0 358 715 400 750 Miscellaneous Srvs/Contingency 0 0 0 500,000 350,000 Crywolf Charges & Fees 33,314 45,568 44,412 48,000 50,000 Sterling Bank Fees 4,365 5,057 5,111 7,000 5,500 CrywolfRefunds 1,769 0 0 2,000 500 Subtotal Law Enforcement System: 17,085,090 17,082,636 17,278,592 # 18,907,900 19,485,950 Jail System: Jail Contract 689,636 976,681 768,660 1,501,222 1,368,475 Work Release (Geiger) 795,160 429,420 508,704 0 0 Subtotal Jail System: 1,484,796 1,406,101 1,277,364 1,501,222 1,368,475 Other: Capital Outlays/Communications 190,738 206,445 28,323 0 0 Fines & Forfeitures State Remittance 751,862 682,014 664,681 764,500 733,500 Animal Control Contract 306,923 284,926 285,427 287,081 291,923 Non -Capital Equipment for JAG Grant 44,524 16,253 3,272 20,000 20,000 Non -Capital Equip for ARRA JAG Grant 93,462 26,099 38,250 0 0 Settle & Adjust 0 0 118,273 0 0 Small Tools 0 0 0 12,000 0 Professional Services 1,765 0 0 0 0 JAG - Wireless Cards 10,462 10,035 10,119 0 0 Building Replacement Costs 77,600 80,000 0 0 0 Nighttime Seatbelt Patrol Overtime 3,000 1,783 1,612 0 0 Maintenance 0 0 0 12,000 25,000 Drive Hammered - Get Nailed Grant 6,943 5,876 10,811 0 0 Child Car Seat Overtime 2,436 0 0 0 0 Slow Down or Pay Up 2,734 0 0 0 0 Stickman Knows 0 3,994 0 0 0 Capital outlay - CAD / RMS 0 0 0 14,500 949,000 Subtotal Other: 1,492,449 1,317,425 1,160,768 1,110,081 2,019,423 Total Public Safety 22,495,784 21,891,299 21,701,308 23,773,143 25,127,492 52 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 902,201 813,554 City of Spokane Valley 2015 Budgeted Contract Expenditures 420,151 18,896,608 84,892 55,000 1,368,475 291,923 District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Contract Contract Contract Management Maintenance Contract Contract Contract 53 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2015 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Operations & Administrative Services Department, assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2014 • Evaluate law enforcement needs based upon calls for service, crime rates, and citizen/business growth. Staffing analysis completed with two patrol officers added, a Power Shift created, a new Spokane Valley dedicated Drug and Property Crimes Unit formed, Corporals eliminated, and Property Crimes Detectives increased. Staffing levels will now be matched to peak call load times of day. • Finalize case weighting methodology in collaboration with the Spokane County Public Defender's Office. The County has decided not to pursue a case -weighting methodology. The City is pursuing a grant to pay for the resulting increased costs. The City is also working with the County to evaluate the current type of cases and insure all cases are counted correctly and addressed in the most efficient manner. • Update Draft 6 Year Strategic Communications Plan. Submitted updated 2014-2019 Draft of the 6 -Year Strategic Communications Plan • Provide public information support that informs and engages the public as needed for Sullivan Bridge Replacement, Appleway Trail development, and other major projects that may be identified by the Council. Launched Sullivan Bridge Replacement Project public information outreach efforts, including key messaging, quarterly mailed project newsletter, media releases/contacts, web page development/updates, and other outreach as needed. Efforts will continue throughout the 2 -year project that started in 2014. Developed and updated new web page for Appleway Trail project and developed legislative fact sheet supporting funding request. • Increased HotTopic newsletter to four issues/yr, with one issue mailed to entire city • Identified and maximized opportunity to promote the City of Spokane Valley. Expanded and raised profile of City Hall at the Mall to include State of the City address, also providing a venue for creating contacts with the community, and promoting new smart phone app, Sullivan Bridge Project, Appleway Trail, and other City departments and related agencies. Developed City of Spokane Valley YouTube channel for sharing City videos. Acquired video camera and related equipment/software to begin adding video into public information tools. Goals for 2015 • Evaluate, identify, and implement performance measures to assess the effectiveness of changes implemented as a result of the law enforcement staffing analysis. Implement the High -Performance Organization Plan, utilizing priority -based budgeting, civic engagement, data drivers, and collaboration to enhance the performance of the City government and align the efforts of the City with the needs of the community. • Conduct Community Satisfaction Survey updating citizens' most important issues and to improve communications. • Continue development and implementation of comprehensive Solid Waste public information outreach efforts that inform and familiarize citizens with new system, and that meet public information goals in the Solid Waste Management Plan. • Continue public information support that informs and involves the community for Sullivan Road Bridge project and Appleway trail project. • Launch limited social media outreach for Snowlnfo and Traffic Alerts. • Update the DRAFT 6 -Year Communications Plan and its alignment with the 6 -Year Business Plan. Personnel - FTE Equivalents Deputy City Manager Senior Administrative Analyst Public Information Officer Administrative Analyst Administrative Assistant Office Assistant II Office Assistant I Total FTEs Budget Summary 2011 Actual 1.0 1.0 1.0 1.0 2.0 1.0 1.0 8.0 2012 Actual 1.0 1.0 1.0 1.0 2.0 1.0 1.0 8.0 2013 Actual 1.0 1.0 1.0 1.0 0.0 1.0 1.0 6.0 2014 Budget 1.0 1.0 1.0 1.0 0.0 1.0 1.0 6.0 2015 Budget 1.0 1.0 1.0 1.0 0.0 1.0 1.0 6.0 Intern 1.0 1.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 424,953 $ 404,685 $ 402,012 $ 590,025 $ 627,478 Supplies 1,380 1,728 1,153 2,050 2,500 Services & Charges 79,375 23,650 56,162 61,140 61,325 Total Deputy City Manager Division $ 505,708 $ 430,063 $ 459,327 $ 653,215 $ 691,303 54 Fund: 001 Dept: 018 J General Fund Operation & Administrative Services Spokane Valley 2015 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit conducted by the Washington State Auditor's Office. Accomplishments for 2014 . Implemented State Auditor recommendations. . Improved financial statement preparation process and accuracy. . Replaced a storage area network (SAN). . Began the process of virtualizing servers rather than simply replacing physical servers. . Acquired 1 -Ford Escape for use by the Community Development Department that replaces a 2003 Chevy S10 pickup. . Acquired 2 Ford Escapes and 1 pickup for the Public Works Department. . Worked with the City Manager and Legal Department on a Moody's Investors Service bond rating presentation that resulted in an increase in the City's LTGO bond rating from "Al" to "Aa3". . Worked with the City Manager and Legal Department on refunding the 2003 LTGO bonds that resulted in a total savings of $1,581,128 that will be realized over the 20 -year period ending December 1, 2033. The City's share of the savings is $201,542 that will be realized over the 10 -year period ending December 1, 2023 and the Spokane Public Facility District's will be $1,379,586 that will be realized over the 20 -year period ending December 1, 2033. Goals for 2015 . Implement 2013 audit recommendations s Work towards continued improvement and accuracy in the financial statement preparation process. s Complete the 2014 CAFR by May 30, 2015 and receive a "clean audit opinion". . Maintain consistent levels of service in payroll, accounts payable, budget development, periodic financial report preparation and information technology services. . Replace approximately 30 desktop computers that will reach the end of their life cycle. . Replace copiers in the Finance and Public Works departments that will reach the end of their life cycle. Budget Summary Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician IT Specialist GIS/Database Administrator Help Desk Technician Total FTEs 2011 Actual 1.00 1.00 3.00 2.00 3.00 1.00 0.00 11.00 2012 Actual 1.00 1.00 3.00 2.00 3.00 1.00 0.00 11.00 2013 Actual 1.00 1.00 3.75 2.00 2.00 1.00 0.00 10.75 2014 Budget 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2015 Budget 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 Intern 1.0 1.0 0.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 903,495 $ 895,125 $ 1,008,218 $ 1,151,059 $ 1,172,483 Supplies 6,468 7,026 2,791 7,000 6,000 Services & Charges 46,543 18,664 21,218 22,600 25,396 Total Finance Division $ 956,506 $ 920,815 $ 1,032,227 $ 1,180,659 $ 1,203,879 55 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2015 Budget 016 - Human Resources Division Human Resources (HR) is administered through the Deputy City Manager (DCM). The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. Accomplishments for 2014 • Achievement of the 2013 WellCity Award presented by the Association of Washington Cities • Employee training an development to increase safety in the workplace • Assist the economic development activities working with business owners to increase electronic content • Creation of the City Discovery mobile app to encourage children to learn about our community Goals for 2015 • Bargain a successor labor relations contract with represented employee of the City • Review employment policies for alignment with labor contract • Support economic development goals of the City through website and mobile app management • Provide employee training that supports communication, customer service and ethical decision making Personnel - FTE Equivalents Human Resource Manager Human Resources Technician Total FTEs Budget Summary 2011 Actual 1.0 1.0 2.0 2012 Actual 1.0 1.0 2.0 2013 Actual 1.0 1.0 2.0 2014 Budget 1.0 1.0 2.0 2015 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 182,604 $ 187,339 $ 197,822 $ 214,905 $ 218,109 Supplies 596 461 640 700 700 Services & Charges 21,314 24,278 13,645 22,278 24,508 Total Human Resources Division $ 204,514 $ 212,078 $ 212,107 $ 237,883 $ 243,317 56 Fund: 001 Dept: 032 General Fund Public Works Spokane Valley 2015 Budget The Public Works Department oversees the City's transportation system, which includes construction and maintenance of streets and stormwater systems, operations and maintenance of traffic signs and signals and transportation planning. Accomplishments for 2014 • Designed sixteen projects and managed the construction of nine. • Developed the 2015-2020 Six Year TIP • Submitted twenty six grants for various capital projects; received $4.68M as of August 2014 • Completed one 2013 and four 2014 Pavement Preservation Projects • Completed design, bid, and have begun construction of the Sullivan Road West Bridge Replacement Project • Completed design and construction of the Appleway Trail Project - University to Pines Goals for 2015 • Implement approved capital projects. • Provide planning for development of the updated Transportation Improvement Plan. • Prepare and submit grant applications for capital projects. • Perform biannual update to Pavement Management Plan • Complete 2015 Pavement Preservation Projects as approved Personnel - FTE Equivalents Public Works Director Administrative Assistant Assistant Engineer (CIP) Engineering Technician I Engineering Technician II Limited Term Cnstrctn Inspector -Bridge Maint./Construction Inspector (ROW) Senior Engineer Senior Engineer-Proj Mgmt Planning Grants Engineer Total FTEs Budget Summary 2011 Actual 1.0 2.0 1.0 1.0 2.0 0.0 1.0 2.0 1.0 0.0 11.0 2012 Actual 1.0 2.0 1.0 1.0 2.0 0.0 1.0 2.0 1.0 0.0 11.0 2013 Actual 1.0 2.0 1.0 2.0 1.0 0.5 0.0 2.0 1.0 0.0 10.5 2014 Budget 1.0 2.0 1.0 2.0 1.0 0.5 0.0 1.0 2.0 0.375 10.875 2015 Budget 1.0 2.0 1.0 (1) 2.0 (1) 1.0 (1) 0.5 (2) 0.0 1.0 2.0 (1) 0.375 10.875 Budget Detail Wages, Payroll Taxes & Benefits $ 550,017 $ 516,757 $ 557,708 $ 799,369 $ 834,363 Supplies 16,955 15,882 12,975 19,500 19,000 Services & Charges 101,646 104,612 88,004 63,825 68,551 Capital Outlay 69,344 - - Nonrecurring expenses - - 8,800 Total Public Works $ 668,618 $ 706,595 $ 658,687 $ 891,494 $ 921,914 (1) Only 50% is budgeted to the public works department in the General Fund with the balance budgeted as a part of capital projects funds. (2) This position is budgeted 50% as a part of capital projects funds and 50% street fund. 57 Fund: 001 Dept: 050 General Fund Community & Economic Development Administrative Division Spokane Valley 2015 Budget The Administrative Division provides overall management and oversight of the Community Development Department including the permitting operation, long-range planning, development engineering, and code compliance and provides staff support through administration of the department's budget, provides administrative support and department training. Accomplishments for 2014 • Continued work on City's economic development plan. • Continued to implement customer service improvements for the department. • Continued work on permit process and customer service improvement plan. • Continued to implement a document control system for documents and forms. Goals for 2015 • Assist with the City's economic development plan. • Continue to implement a document control system for documents and forms. • Assist in City's Marketing Plan • Assist in City Hall project Personnel - FTE Equivalents Community Development Director Administrative Assistant Office Assistant I Total FTEs Budget Summary 2011 Actual 1.0 1.0 1.0 3.0 2012 Actual 1.0 1.0 1.0 3.0 2013 Actual 1.0 1.0 0.0 2.0 2014 Budget 1.0 1.0 0.0 2.0 2015 Budget 1.0 1.0 0.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 280,228 $ 269,228 $ 215,537 $ 232,683 $ 237,394 Supplies 1,488 3,854 2,399 3,100 3,100 Services & Charges 27,403 34,934 6,949 55,100 20,600 Intergovernmental Payments 10,645 - - - Nonrecurring Professional Services - - 30,000 395,000 Total Administrative Division $ 319,764 $ 308,016 $ 224,885 $ 320,883 $ 656,094 58 Fund: 001 Dept: 051 General Fund Community & Economic Development Economic Development Division Spokane Valley 2015 Budget The Economic Development Division will work closely with the City Manager to pursue economic development strategies which attract and retain businesses within the City. Staff develop collaborative relationships with businesses and economic development partners, use technology to support ED programs, building marketing plans, pursue infrastructure improvements and promote the City to businesses and visitors. Goals for 2015 • Continue to collaborate with economic development partners • Develop a business recruitment system • Pursue infrastructure improvements to foster economic development • Develop a business recruitment system • Develop a marketing plan • Develop GIS system to promote economic development applications Personnel - FTE Equivalents Engineer Senior Planner - CD E.D. Project Specialist Total FTEs Budget Summary 2011 Actual 0.0 0.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits 0.0 Supplies 0.0 Services & Charges 0.0 Intergovernmental Payments 0.0 2012 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Total Administrative Division $ $ 2013 Actual 0.0 0.0 0.0 0.0 2014 Budget 0.0 0.0 0.0 0.0 2015 Budget 0.5 1.0 1.0 2.5 0.0 0.0 $ 274,776 0.0 0.0 $ 1,000 0.0 0.0 $ 22,500 0.0 0.0 - $ $ 298,276 59 Fund: 001 Dept:055/056 General Fund Community & Economic Development Development Services Division Spokane Valley 2015 Budget The Development Services Division is new to the City as of 2015 and reflects the consolidation of the Engineering and Planning Divisions of the Community and Economic Development Department. The Development Services Division is responsible for providing professional policy guidance to the City Council and Planning Commission on such issues as land use, access management, shoreline Management Act, annexation, growth targets, water quality, public works issues and more. Staff is responsible for processing land use and home business permits, reviewing environmentally sensitive areas, for the review and inspection of stormwater management in private development, reviewing access management and other public works improvements in private development applications, administering the State Environmental Protection Act. Accomplishments for 2014 • Continued to work on permit process and customer service improvement plan. • Updated Development Engineering's Webpage. • Submitted Forker Draw Floodplain Restudy to FEMA for review • Assisted in development of Regional LID guidance manual • Continued work on the Shoreline Master Program. • Continued to work on Economic Development issues for the City. • Continued work on permit process and customer service improvement plan. • Continued to work on code enforcement procedure manual update with legal office. • Continued participation in the County's UGA update process • Completed the 2014 Annual Comprehensive Plan amendments. Goals for 2015 • Continue worked on Regional Low Impact Development Standards • Work on Floodplain Revisions • Develop a historic preservation program • Continue work on the City's Certified Sites Program • Complete the Shoreline Master Program. • Begin state requirement update of Comprehensive Plan • Continue work on permit process and customer service improvement plan. • Developers Forums • 2015 Annual Comprehensive Plan amendments. • CBDG - Identify Sidewalk projects • Review of Municipal Code for updates Personnel - FTE Equivalents Development Services Manager Engineer Assistant Engineer Senior Planner Planner Maint/Construction Inspector Code Enforcement Officer ROW Inspector Office Assistant I Senior Engineer Engineering Technician Total FTEs Budget Summary 2011 Actual 0.0 1.5 0.0 0.0 0.0 1.0 0.0 0.0 1.0 1.0 1.5 3.5 2012 Actual 0.0 1.5 0.0 0.0 0.0 1.0 0.0 0.0 1.0 1.0 1.5 3.5 2013 Actual 0.0 1.5 1.0 0.0 0.0 2.0 0.0 0.0 1.0 1.0 1.5 5.50 2014 Budget 0.0 1.5 1.0 0.0 0.0 1.0 0.0 1.0 1.0 1.0 0.5 5.50 2015 Budget 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.00 Budget Detail Wages, Payroll Taxes & Benefits $ 1,175,949 $ 1,265,080 $ 1,488,268 $ 1,487,320 $ 1,122,644 Supplies 13,058 7,139 15,830 21,050 21,050 Services & Charges 134,373 256,321 287,985 227,650 281,250 Intergovernmental Payments 56,039 7,764 8,287 - - Total Engineering Division $ 1,379,419 $ 1,536,304 $ 1,800,370 $ 1,736,020 $ 1,424,944 60 Fund: 001 Dept: 057 General Fund Community & Economic Development Building Division Spokane Valley 2015 Budget The Building Division implements the Washington State Building Code. This Division is responsible for ensuring that buildings and structures comply with adopted building codes through technical plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. Code compliance staff enforce zoning and building regulations on a complaint -driven basis. ROW inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety of work done in the public ROW. Accomplishments for 2014 • Continue work on permit process and customer service improvement plan. • Maintained partnering efforts with Spokane and Spokane County. • Developed web -access for permit system. • Developed department reports. Goals for 2015 • Continue work on permit process and customer service improvement plan. • Maintain partnering efforts with Spokane and Spokane County. • Expand on-line permit system. • Continue coordinate on Regional Hazard Mitigation Plan • Continue to develop reports for web -access permitting system Personnel - FTE Equivalents Building Official Building Inspector II Planner Development Service Coordinator Engineering Tech Office Assistant I Permit Facilitator Plans Examiner Senior Plans Examiner Assistant Planner Code Enforcement Officer BP Construction Inspector Maint/Const Inspector (ROW) Senior Permit Specialist Total FTEs 2011 Actual 1.0 3.0 0.0 0.0 0.0 1.0 2.0 0.75 1.0 0.0 2.0 0.0 1.0 1.00 12.75 Budget Summary 2012 Actual 1.0 3.0 0.0 0.0 0.0 1.0 2.0 0.75 1.0 0.0 2.0 0.0 1.0 1.00 12.75 2013 Actual 1.0 3.0 0.0 1.0 0.0 1.0 2.0 0.50 1.0 2.0 0.0 0.0 0.0 0.0 11.50 2014 Budget 1.0 3.0 2.0 1.0 1.0 1.0 2.0 0.50 1.0 0.0 0.0 0.0 0.0 0.00 12.50 2015 Budget 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 14.00 Budget Detail Wages, Payroll Taxes & Benefits $ 993,267 $ 1,021,199 $ 932,662 $ 1,136,956 $ 1,288,902 Supplies 22,516 21,645 20,139 28,200 28,200 Services & Charges 54,403 94,541 55,969 102,500 63,800 Intergovernmental Payments 18,629 - - Capital Outlays 64,309 86,384 - Interfund Charges - 3,668 - Total Building Division $ 1,153,124 $ 1,227,437 $ 1,008,770 $ 1,267,656 $ 1,380,902 61 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2015 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. 000 - Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2014 • Completed development of Browns Park Master Plan. • Completed renovation to Discovery Playground. • Completed the Edgecliff Park Sanitary Sewer project. • Completed the addition of a new picnic shelter at Edgecliff Park. • Finalized the Centennial Trail maintenance agreement. • Completed Appleway Trail RCO Grant application. Goals for 2015 • Construct four new sand volleyball courts at Browns Park. • Design and construct pocket dog park at Valley Mission Park. • Assume maintenance of Phase 2 of the Appleway Trail. • Pursue land acquisitions for priority facilities such as disc golf, skateboard park, etc. Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs Budget Summary 2011 Actual 1.0 1.0 2.0 2012 Actual 1.0 1.0 2.0 2013 Actual 1.0 1.0 2.0 2014 Budget 1.0 1.0 2.0 2015 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 195,308 $ 204,362 $ 212,067 $ 222,343 $ 228,697 Supplies 32,474 17,641 33,927 8,450 8,450 Services & Charges 670,565 775,139 852,875 30,950 38,800 Intergovernmental Services 10,208 12,550 13,000 11,000 Interfund Transfer 7,000 - - Capital Outlays - 6,545 - Nonrecurring Expenses - - 11,350 25,400 Total Parks Administration $ 915,555 $ 1,016,237 $ 1,098,869 $ 286,093 $ 312,347 62 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2015 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Total Parks Maintenance Budget Summary 2011 Actual 2012 Actual 2013 Actual 2014 Budget 2015 Budget 4,608 12,133 27,500 10,000 20,000 651,591 738,636 761,500 786,200 824,642 $ 656,199 $ 750,769 $ 789,000 $ 796,200 $ 844,642 63 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2015 Budget 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2014 • Utilized The Inlander racks in Spokane Valley & Liberty Lake to distribute the Spring/Summer Recreation Brochure. • Continued to work with local partners to provide successful programs and events such as Breakfast with Santa with the Rotary and Sand Volleyball Tournaments and leagues with Evergreen Volleyball Association. • Offered a successful Winter Break Day Camp at CenterPlace Regional Event Center. • Developed a Sponsorship pacet for the Summer Outdoor Movies. Goals for 2015 • Continue to provide quality recreation programs for the Spokane Valley Community. • Research creative means tp market and promote Recreation Programs & Events. • Actively look for sponsorship opportunities within the Community in regards to the Summer Outdoor Movies. • Produce more marketing materials in house with desktop publishing software. Budget Summary 2011 Actual Personnel - FTE Equivalents Recreation Coordinator 1.0 2012 Actual 1.0 2013 Actual 1.0 2014 Budget 1.0 2015 Budget 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 137,379 $ 131,218 $ 151,084 $ 156,702 $ 153,924 Supplies 4,688 4,220 5,760 5,350 7,750 Services & Charges 65,087 72,578 54,381 67,100 64,500 Interfund Charges - - - - - Total Recreation Division $ 207,154 $ 208,016 $ 211,225 $ 229,152 $ 226,174 64 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2015 Budget 302 - Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2014 • Completed the painting of the Park Road Pool tank. • Continued with the sales of merchandise options to the pools as an additional source of revenue. • Updated pool and feature rules and made them easily accessible online. • Expanded fitness opportunities by adding Triatholon Training and morining Lap Swim to maximize pool usage. Goals for 2015 • Maintain full summer swimming program. • Research Wifi capabilities at our outdoor pool facilities. • Paint the Valley Mission Pool tank. • Research marketing opportunities to more effectively promote the outdoor pools. Budget Detail Supplies Services & Charges Intergovernmental Services Total Aquatics Division Budget Summary 2011 Actual 2012 Actual 2013 Actual 2014 Budget 2015 Budget $ 1,947 $ 5,053 $ 9,081 $ 2,500 $ 7,200 446,067 434,242 469,765 487,900 489,000 $ 448,014 $ 439,295 $ 478,846 $ 490,400 $ 496,200 65 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2015 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2014 • Continued Resource Fair for Seniors and their families; over 53 vendors and 350+ attendees. • Continued relationship with Aging and Long Term Care of Washington to provide volunteer on site at senior center to provide information on variuous health plans. • Continued to add resource and referral information for volunteer reception desk availability. • Established a relationship with retirement communities by attending monthly Director meetings. Goals for 2015 • Offer more Tuesday evening classes in the Senior Wing of CenterPlace. • Continue relationship with YMCA to offer reduced daily rates for senior center members. • Develop and foster relationship with Walgreens to bring phamacy students to counsel seniors on medications, provide blood pressure checks and offering flu shots. • Research and develop class for seniors needing help with IT issues. • Work closely with the Parks & Recreation Director on programs being offered to seniors. Budget Summary 2011 Actual Personnel - FTE Equivalents Senior Center Specialist 1.0 Total FTEs 2012.0 Intern 1.0 1.0 2012 Actual 1.0 2013.0 2013 Actual 1.0 2014.0 1.0 2014 Budget 1.0 2015.0 1.0 2015 Budget 1.0 2016.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 72,601 $ 78,209 $ 77,018 $ 81,682 $ 84,285 Supplies 960 2,855 2,157 2,500 2,500 Services & Charges 2,779 5,133 1,897 5,700 5,200 Capital Outlay - - - - - Total Senior Center Division $ 76,340 $ 86,197 $ 81,072 $ 89,882 $ 91,985 66 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2015 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003, and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for northeast Washington and Northern Idaho. Accomplishments for 2014 • Improved tracking of events and revenue generated from them. • Installed digital informational monitor on the second floor to assist visitors. • Replaced reception area carpet. • Continued to replace incandescent and CFL fitures to LED technology to lower utility costs. • Created better defined job duties of part-time event staff to ensure consistency in performance. Goal for 2015 • Continue implementing suggestions from Marketing Plan. • Recarpet Lounge. • Begin to address the roof leakage issues. Personnel - FTE Equivalents Customer Relations/Facilities Coordinator Administrative Assistant Office Assistant I Custodian Maintenance Worker Total FTEs Budget Summary 2011 Actual 1.0 2.0 0.0 0.0 2.0 5.0 2012 Actual 1.0 2.0 0.0 0.0 2.0 5.0 2013 Actual 1.0 1.0 1.0 0.0 2.0 5.0 2014 Budget 1.0 1.0 1.0 0.0 2.0 5.0 2015 Budget 1.0 1.0 1.0 0.0 2.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 339,744 $ 389,547 $ 393,283 $ 420,115 $ 435,609 Supplies 59,756 57,236 59,994 64,187 66,963 Services & Charges 260,998 316,954 311,503 344,540 322,425 Capital Outlays 328,311 317,000 - - - Total CenterPlace Division $ 988,809 $ 1,080,737 $ 764,780 $ 828,842 $ 824,997 67 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2015 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall rent and related utilities; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Supplies PEG COSV Small tools & Minor Equip Business Registrations Employee Recognition -Operating Supplies Employee Recognition & Safety Program Office & Operating Supplies Small Tools & Minor Equipment Non Capital Office Furniture & Equipment Computer Hardware - Non Capital Computer Software - Non Capital Non Capital Computer Software/Hardware Fuel Office & Operating Supplies Budget Summary 2011 Actual 0 1,292 25 1,694 0 1,629 0 0 0 35,941 763 9,229 50,573 2012 Actual 329 1,288 0 347 158 8,081 526 0 0 22,568 0 4,504 37,801 2013 Actual 336 293 13 1,925 937 4,114 0 35,165 6,519 0 3 10,313 59,618 2014 Budget 100 2,000 3,000 0 0 2,500 0 23,000 31,800 0 0 15,000 77,400 2015 Budget 500 1,500 3,000 0 0 2,600 0 27,250 20,800 0 0 15,000 70,650 Other Services & Charges Broadcasting Council Meeting 45,725 0 0 0 0 Professional Services - Misc Studies 0 0 87,229 150,000 150,000 Accounting & Auditing 68,336 69,161 70,119 90,000 80,000 Uncollectible Accounts Expense 2,054 2,288 0 0 0 Petty Cash Reimbursement 11 0 0 0 0 Advertising 169 0 0 0 0 Postage 3,626 3,993 1,168 5,000 1,500 Telephone Service 23,845 29,196 9,088 18,500 17,000 Cell Phones 0 0 1,561 0 1,600 Internet Service 0 0 13,994 18,100 12,500 City Wide Records Management 3,300 3,610 0 10,000 10,000 City Hall Rent 461,208 478,324 425,246 416,000 430,000 Facility Repairs & Maintenance 381 583 1,430 5,000 5,000 Equip Repair& Maint-Hardware Support 25,680 23,083 23,457 36,500 35,200 IT Support 96,059 75,225 71,221 28,500 33,800 Software Licenses & Maintenance 68,706 70,737 90,502 78,600 76,650 Equip Rental 0 0 3,300 0 3,300 PEG Reimburse - CMTV 28,988 12,305 0 0 0 Printing & Binding 0 343 432 0 0 Miscellaneous Services 10,872 7,045 5,938 15,000 10,000 Merchant Charges (Bankcard Fees) 9,927 1,492 1,347 2,500 2,000 EECBG Utilities Partnering Program 12,947 20,383 0 0 0 Vehicle Rental 4,130 7,000 1,559 7,000 2,000 General Operating Leases: Computer 45,559 52,842 41,039 39,600 42,000 Economic Development -Site Selector 9,179 9,197 8,813 11,000 10,000 Professional Services - Economic Devel. 83,352 100,340 89,041 82,500 88,000 City Economic Development 1,375 88,230 202,430 200,000 200,000 Professional Services - Social Services 67,961 49,095 55,809 67,500 62,000 Alcohol Treatment: Liquor Excise Tax 8,750 4,516 1,213 0 0 Alcohol Treatment: Liquor Profits 12,512 17,977 16,279 20,000 20,000 Prior Period Adjustment 0 (163,322) 0 0 0 $ 1,094,652 $ 963,643 $ 1,222,215 $ 1,301,300 $ 1,292,550 68 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2015 Budget Budget Summary cont. 2011 Actual 2012 Actual 2013 Actual 2014 Budget 2015 Budget Intergovernmental Services Election Costs 50,184 0 85,304 57,000 86,000 Voter Registration 79,252 86,132 87,964 87,000 90,000 Taxes and assessments 8,536 6,006 7,278 8,600 7,500 Spokane County Air Pollution Authority 114,941 115,569 115,720 117,000 117,000 252,913 207,707 296,266 269,600 300,500 Capital Outlays PEG COSV Broadcast -Office Fum. 13,330 0 2,131 0 0 PEG COSV Broadcast-Software/hardware 47,095 24,232 24,936 33,300 31,000 PEG COSV Broadcast -Communication 5,357 0 0 0 0 Copy Machine 0 21,523 0 20,000 0 Office Furniture & Equipment 0 0 0 0 0 Computer Software/Hardware 22,121 3,063 0 0 0 IT capital replacement 0 0 0 0 145,000 Compuer Hardware - Capital 0 0 15,035 40,000 46,500 Construction - Pavement Preservation 0 0 0 0 0 87,903 48,818 42,102 93,300 222,500 Debt Service: Principal Interest and Other Debt Service Costs (952) 444 301 0 0 Interfund Payments for Service Transfer out - #106 (solid waste educ.) 0 0 0 60,000 0 Transfer out - #303 (street const proj) 551,730 0 0 0 0 Transfer out - #309 (park capital proj) 100,000 106,250 50,000 247,500 100,000 Transfer out - #310 (bond pmt > $434.6 lease) 0 0 0 0 67,600 Transfer out - #310 (city hall o&m costs) 0 0 0 0 271,700 Transfer out - #311 (pvmnt preservation) 1,084,681 2,045,203 855,857 888,823 920,000 Transfer out - #312 (capital reserve fund) 0 0 7,826,207 2,443,507 0 Transfer out - #502 (risk management) 319,000 319,000 319,000 325,000 325,000 2,055,411 2,470,453 9,051,064 3,964,830 1,684,300 Miscellaneous SCRAPS pass through 0 0 0 56,600 0 Supplies - 10th Anniversary 0 0 3,818 0 0 Advertising - 10th Anniversary 0 257 12,030 0 0 0 257 15,848 56,600 0 Nonrecurring - Operating Facility Repair and Maintenance 0 0 0 20,000 0 Total Governmental Division $ 3,540,500 $ 3,729,123 $ 10,687,414 $ 5,783,030 $ 3,570,500 69 Fund: 101 Street Fund Spokane Valley 2015 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and nonmotorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient coordinate convenient interconnect to the regional transportation system. Maintenace work includes snow and ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control and many other street maintenance and repair activities. Accomplishments for 2014 • Received grant funding for highway safety improvement projects • Developed and implemented a fleet maintenance program • Implemented signing to designate bicycle routes • Installed radar feedback speed signs and rectangular flashing beacons on Mission at Splashdown • Renewed contracts with private contracts for street maintenance services • Continue to improve the efficiency of snow and ice operations • Developed an Invitation to Bid for the Street & Stormwater Maintenance Contract • Solicited bids, and selected a contractor to perform Street and Stormwater Maintenance activities Goals for 2015 • Optimize traffic signals on selected corridors • Apply for grants and work with various schools to install flashing beacons at crosswalks. • Renew Contracts with private contractors for street maintenance services. • Continue to define and implement a fleet maintenance program Personnel - FTE Equivalents Senior Engineer - Traffic Public Works Superintendent Maintenance/Construction Inspector Assistant Engineer - Traffic/Planning Planning Grants Engineer Total FTEs Interns Budget Summary 2011 Actual 1.0 1.0 1.5 1.0 0.0 4.5 2012 Actual 1.0 1.0 2.0 1.0 0.0 5.0 2013 Actual 1.0 1.0 2.0 1.0 0.0 5.0 2014 Budget 1.0 1.0 2.0 1.0 0.375 5.375 2015 Budget 1.000 1.000 2.350 1.000 0.375 5.725 1.0 1.0 1.0 2.0 2.0 For 0.5 FTE of the 2 FTEs, only 50% is budgeted to the Street Fund with the balance budgeted as part of the capital project funds Revenues Utility Tax 2,880,963 2,735,469 2,562,722 2,750,000 2,565,100 Motor Vehicle Fuel Tax 1,857,708 1,846,990 1,868,055 1,858,600 1,859,900 Investment Interest 5,252 4,056 2,920 3,000 3,000 Grants 431,001 203,185 172,530 0 0 Transfers in 90,750 7,614 27,375 0 0 Miscellaneous 59,081 34,429 14,701 0 10,000 Total revenues 5,324,755 4,831,743 4,648,303 4,611,600 4,438,000 Expenditures Wages, Payroll Taxes & Benefits 435,510 572,349 582,013 627,288 677,297 Supplies 133,188 141,776 108,110 91,500 111,500 Services & Charges 2,489,348 2,361,014 2,152,294 2,167,201 2,122,808 Snow Operation 587,427 591,390 485,717 520,000 520,000 Intergovernmental Payments 712,919 723,305 797,275 798,000 748,000 Transfers out - #101 25,000 39,600 39,700 39,700 39,700 Transfers out - #311 (pvmnt pres) 0 0 282,000 282,000 206,618 Transfers out - #501 (non -plow) 0 10,777 10,777 10,777 12,077 Transfers out - #501 (plow replace) 0 100,000 150,000 75,000 0 Capital construction and equipment 1,527,830 552,829 205,621 106,580 53,000 Total expenditures 5,911,222 5,093,040 4,813,507 4,718,046 4,491,000 Revenues over (under) expenditures (586,467) (261,297) (165,204) (106,446) (53,000) Beginning fund balance 3,076,202 2,489,735 2,228,438 2,063,234 1,956,788 Ending fund balance $ 2,489,735 $ 2,228,438 $ 2,063,234 $ 1,956,788 $ 1,903,788 70 Fund: 103 Paths & Trails Fund Spokane Valley 2015 Budget The State of Washington collects a $.375 per gallon motor vehicle fuel tax at the pump and remits $.0296 of the tax back to cities on a per capita basis. For 2015 the Municipal Research and Services Center estimates the distribution back to cities will be $20.29 per person. Based upon a City of Spokane Valley population of 92,050 (per the Washington State Office of Financial Management on April 1, 2014) we anticipate the City will collect $1,867,700 in 2015. RCW 47.030.050 specifies that .42% of this tax must be expended for the construction of paths and trails and based upon the 2015 revenue estimate. This computes to $7,800. The balance or $1,859,900 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails withing the City. Because the cost of such projects is typically much greater than the funds generated in a single year we typically leave the fund balance untouched until an adequate fund balance is available. In 2014 the City transferred $50,000 to Park Capital Projects Fund #309 to be applied twoards the Phase 2 Appleway Trail Project from University to Pines. Budget Summary 2011 Actual 2012 Actual 2013 Actual 2014 Budget 2015 Budget Revenues MoterVehicle Fuel (Gas) Tax 7,835 7,790 7,879 7,800 7,800 Investment Interest 63 67 51 0 0 Total revenues 7,898 7,857 7,930 7,800 7,800 Expenditures Capital Outlay Transfers out- #309 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance O 0 0 0 0 O 0 0 50,000 0 O 0 0 50,000 0 7,898 7,857 7,930 (42,200) 7,800 48,186 56,084 63,941 71,871 29,671 $ 56,084 $ 63,941 $ 71,871 $ 29,671 $ 37,471 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2015 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Revenues Hotel/Motel Tax Investment Interest Total revenues Budget Summary 2011 Actual 457,603 455 458,058 2012 Actual 490,004 592 2013 Actual 518,672 387 490,596 519,059 2014 Budget 530,000 300 2015 Budget 510,000 300 530,300 510,300 Expenditures Tourism Promotion 472,482 511,756 458,904 547,000 570,000 Transfers out- #001 0 30,000 30,000 30,000 30,000 Total expenditures 472,482 541,756 488,904 577,000 600,000 Revenues over (under) expenditures (14,424) (51,160) 30,155 (46,700) (89,700) Beginning fund balance 272,356 257,932 206,772 236,927 190,227 Ending fund balance $ 257,932 $ 206,772 $ 236,927 $ 190,227 $ 100,527 71 Fund: 106 Solid Waste Spokane Valley 2015 Budget In 2003, the City of Spokane Valley entered into an interolocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract are effective November 17, 2014 and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. Assuming the total tonnage in 2015 exceeds 45,500 we would expect our first payment from Sunshine by March 31, 2016. The contract with Sunshine Recyclers does not include curbside pickup which remains optional for citizens and is available by subscription through Waste Management and Sunshine Disposal, Inc. The 2014 transfer -in of $60,000 from General Fund #001 was for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in the solid waste transfer, transport and disposal. Budget Summary 2011 Actual 2012 Actual 2013 Actual 2014 Budget 2015 Budget Revenues Sunshine administrative fee 0 0 0 0 125,000 Road maintenance fee 0 0 0 0 0 Investment interest 0 0 0 0 0 0 0 0 60,000 0 Total revenues 0 0 0 60,000 125,000 Expenditures Education & Contract Admiistration 0 0 0 60,000 125,000 Transfers our - #001 (reimbursement) 0 0 0 0 0 Total expenditures 0 0 0 60,000 125,000 Revenues over(under)expenditures 0 0 0 0 0 Beginning fund balance 0 0 0 0 0 Ending fund balance 0 0 0 0 0 72 Fund: 120 Center Place Operating Reserve Fund Spokane Valley 2015 Budget The CenterPlace Operating Reserve Fund was established as a result of covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers -in Total revenues Expenditures Operations Total expenditures Budget Summary 2011 Actual 556 0 556 2012 Actual 0 0 0 0 0 0 0 2013 Actual 0 0 0 50,787 50,787 2014 Budget 0 0 0 2015 Budget 0 0 0 O 0 O 0 Revenues over (under) expenditures 556 0 (50,787) 0 0 Beginning fund balance 350,231 350,787 350,787 300,000 300,000 Ending fund balance $ 350,787 $ 350,787 $ 300,000 300,000 300,000 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2015 Budget The City has committed to maintaining a General Fund fund balance of at least 50% of recurring expenditures which is equivalent to 6 -months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund balance dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60% of the current $5.4 million balance or $3.24 million. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2015 Budget Message located near the front of this budget document. Revenues Investment Interest Transfer -in Total revenues Expenditures Operations Total expenditures Budget Summary 2011 Actual 8,632 0 8,632 0 0 2012 Actual 9,103 0 9,103 2013 Actual 6,971 0 6,971 2014 Budget 7,300 0 7,300 2015 Budget 8,200 0 8,200 O 0 0 0 O 0 0 0 Revenues over(under)expenditures 8,632 9,103 6,971 7,300 8,200 Beginning fund balance 5,423,796 5,432,428 5,441,531 5,448,502 5,455,802 Ending fund balance $ 5,432,428 $ 5,441,531 $ 5,448,502 $ 5,455,802 $ 5,464,002 73 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2015 Budget The Winter Weather Reserve Fund was established to provide an emergency reserve for use during unusually harsh winters where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of snow plowing that may be necessary. In the event the City draws against this fund in any given winter we will strive to replenish the balance back to approximately $500,000 through subsequent years transfers from Fund #101. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2014 and 2015 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfer -in Total revenues Expenditures Snow removal Total expenditures 2011 Actual Budget Summary 2012 Actual 2013 Actual 2014 Budget 2015 Budget 837 883 677 700 800 0 0 0 0 0 837 883 677 700 800 0 0 0 500,000 500,000 0 0 0 500,000 500,000 Revenues over (under) expenditures 837 883 677 (499,300) (499,200) Beginning fund balance 501,168 502,005 502,888 503,565 504,265 Ending fund balance $ 502,005 $ 502,888 $ 503,565 $ 4,265 $ 5,065 Fund: 123 Civic Facility Replacement Fund Spokane Valley 2015 Budget This fund was initially created to set aside money for the eventual replacement of CenterPlace and the police precinct building located on on east Sprague Avenue and the source of funds had in prior years been an annual transfer from the General Fund. Beginning in 2013 however the City made the decision to no longer set money aside in this fund for future building replacements and instead decided to commit the entire fund balance of Fund #123 to a pavement program that is operated through Pavement Preservation Fund #311. This is in recognition of the fact that addressing deteriorating streets in a timely manner is a much higher priority in the present than setting money aside for buildings that will need replaced in the distant future. It was the City's conclusion that to both set money aside for the replacement of CenterPlace now while at the same time repaying the 2014 LTGO bonds (see Fund #204 discussion) that were issued to finance the construction of CenterPlace is essentially asking the same generation of taxpayers/citizens to pay for the same structure twice - the initial construction and the replacement. Based upon the $2.4 million fund balance that existed at the end of 2012, we estimate we can sustain a tranfer of $616,284 through approximately 2016 or for a total of four years. Revenues Investment Interest Transfers in- #001 Total revenues Expenditures Transfers out- #311 Total expenditures 2011 Actual 1,989 394,600 Budget Summary 2012 Actual 2,099 397,000 396,589 399,099 0 0 2013 Actual 1,608 0 1,608 2014 Budget 1,700 0 1,700 2015 Budget 1,300 0 1,300 0 616,284 616,284 616,284 0 616,284 616,284 616,284 Revenues over(under)expenditures 396,589 399,099 (614,676) (614,584) (614,984) Beginning fund balance 1,608,259 2,004,848 2,403,947 1,789,271 1,174,687 Ending fund balance $ 2,004,848 $ 2,403,947 $ 1,789,271 $ 1,174,687 $ 559,703 74 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2015 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or nonvoted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remains on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2015 the outstanding balance on this portion of the bond issue will be $5,425,000. • $1,385,000 remains on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds 301 and 302). At January 1, 2015 the outstanding balance on this portion of the bond issue will be $1,250,000. Revenues Spokane Public Facilities District 2014 LTGO Bond issue proceeds Transfers in - #301 Transfers in - #302 Total revenues Budget Summary 2011 Actual 2012 Actual 2013 Actual 2014 Budget 2015 Budget 427,120 432,320 437,120 441,520 373,800 0 0 0 7,661,000 0 92,252 92,651 92,951 93,152 82,150 92,251 92,652 92,952 93,151 82,150 611,623 617,623 623,023 8,288,823 538,100 Expenditures Debt Service Payment - CenterPlace 427,470 432,531 437,120 441,520 373,800 Debt Service Payment - Roads 184,153 185,092 185,903 186,303 164,300 2003 LTGO Bond retirement 0 0 0 7,549,000 0 2014 LTGO Bond issue costs 0 0 0 112,000 0 Total expenditures 611,623 617,623 623,023 8,288,823 538,100 Revenues over(under)expenditures 0 0 0 0 Beginning fund balance 0 0 0 0 Ending fund balance 0 0 0 0 0 0 0 75 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2015 Budget This fund is used to account for the collection and expenditures of the first one-quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repiar, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching fund for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in Fund #204 - LTGO Debt Service Fund. Revenues REET 1 - Taxes Investment Interest Miscellaneous Revenues Total revenues Budget Summary 2011 Actual 481,623 1,518 0 483,141 2012 Actual 654,264 1,204 9,600 2013 Actual 707,104 1,138 0 665,068 708,242 2014 Budget 600,000 1,000 0 2015 Budget 625,000 1,000 0 601,000 626,000 Expenditures Intergovernmental Services 0 0 0 0 0 Transfers out - #204 92,251 92,651 92,951 93,152 82,150 Transfers out - #303 278,105 253,429 589,534 275,575 221,980 Transfers out - #311 (pavement preservation, 0 0 150,000 184,472 251,049 Interfund Transfers 133,588 (1,203) 0 0 0 Total expenditures 503,944 344,877 832,485 553,199 555,179 Revenues over (under) expenditures (20,803) 320,191 (124,243) 47,801 70,821 Beginning fund balance 792,876 772,073 1,092,264 968,021 1,015,822 Ending fund balance $ 772,073 $ 1,092,264 $ 968,021 $ 1,015,822 $ 1,086,643 76 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2015 Budget This fund is used to account for the collection and expenditures of the second one-quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may be only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching fund for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in Fund #204 - LTGO Debt Service Fund. Revenues REET 2 - Taxes Investment Interest Transfers in - #307 Total revenues Budget Summary 2011 Actual 479,129 1,732 0 480,861 2012 Actual 531,442 1,762 6,477 2013 Actual 614,929 1,349 0 539,681 616,278 2014 Budget 600,000 1,000 0 2015 Budget 625,000 1,000 0 601,000 626,000 Expenditures Transfers out - #101 0 7,615 27,375 0 0 Transfers out - #204 92,251 92,651 92,951 93,151 82,150 Transfersout-#303 1,045,677 1,112,518 153,243 599,097 365,290 Transfers out - #307 45,714 (173,470) 0 0 0 Transfers out - #311 (pavement preservation 0 0 150,000 184,472 251,049 Revenues over (under) expenditures Beginning fund balance Ending fund balance 1,183,642 1,039,314 423,570 876,720 698,489 (702,781) 2,333,084 (499,633) 192,708 1,630, 303 1,130,670 (275,720) (72,489) 1,323,378 1,047,658 $ 1,630,303 $ 1,130,670 $ 1,323,378 $ 1,047,658 $ 975,169 77 Fund: 303 Street Capital Projects Fund Spokane Valley 2015 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6 -year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants which typically cover upwards of 80% of projects costs with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302 and sometimes Stormwater Management Fund #402. Budget Summary Revenues Grant Proceeds Developer Contribution Miscellaneous WSDOT - Safe Routes Transfers in -#001 Transfers in - #101 Transfers in -#102 Transfers in -#301 Transfers in -#302 Transfers in -#310 Transfers in -#311 Transfers in -#312 Appleway Landscaping Transfers in -#312 Sullivan Rd W Bridge Transfers in -#402 2011 Actual 2012 Actual 2013 Actual 2014 Budget 2015 Budget 3,297,974 3,826,042 2,870,539 8,324,808 8,714,114 91,268 760,768 0 166,020 94,860 209,037 1,650 78 0 0 O 26,213 604,811 0 0 551,730 64,750 0 0 0 13,105 465,454 138 18,830 0 8,502 207,447 0 0 0 278,105 253,429 589,535 275,575 221,980 1,045,677 1,112, 518 153,243 599,097 365,290 O 140,139 0 0 0 O 299,027 77,720 0 0 O 0 8,348 250,000 0 O 0 0 200,000 2,120,000 56,862 113,014 0 7,101 0 Total revenues 5,552,260 7,270,451 4,304,412 9,841,431 11,516,244 Expenditures Pines/Mansfield, Wilbur Rd. to Pines 22,742 43,725 228,275 0 0 Argonne Rd Corridor Upgrade SRTC 06-31 134,005 109,948 33,665 860,280 602,196 Pines (SR27) ITS Imporvement SRTC 06-2E 3,090 196,503 1,000,462 10,000 0 Broadway Avenue Safety Project Pines- Par 804,028 1,747 0 0 0 Sprague/Sullivan PCC Intersection 1,510 (7,240) 0 0 0 Park Road - #2 (PE Only) - Broadway to Ind 122,989 1,019 0 0 0 Indiana Ave. Extension -3600 1,358,038 53,791 3,877 0 0 Indiana /Sullivan Intersection PCC 1,252,581 1,435 96,313 0 0 Sprague Ave Resurfacing -Evergreen to Sull 44,359 2,825,759 11,799 0 0 Mission Ave -Flora to Barker 7,061 109 5,647 382,410 355,376 Park Rd RR Crosing Safety Improvements 25,838 0 0 0 0 Sullivan & Euclid PCC 25,923 8,720 0 123,090 35,052 Broadway © Argonne/Mullan 42,887 1,255 73,792 50,000 0 Spokane Valley -Millwood Trail 3,778 3,834 429 100,000 0 24th Ave Sidewalk - Adams to Sullivan 1,696 43,091 270,962 0 0 Greenacres Trail - Design 44,787 2,815 0 0 0 In -House Design -Sidewalk Infill 7,851 529,155 187,148 364,425 0 Sidewalk & Tansit Stop Accessibility 9,500 233,859 4,991 0 0 Sullivan Rd W Bridge Replacement 54,386 949,390 819,702 4,000,000 7,201,779 Mansfield Ave. Connection 477 21,996 137,578 1,158,727 570,480 Sullivan Rd W Bridge Temp Repairs 1,950 192,039 0 0 0 University Rd / 1-90 Overpass Study 0 5,336 170,805 50,000 0 Evergreen - 16th to 32nd reconstruction 0 1,677,723 1,069 0 0 Pines Rd (SR27) & Grace Ave. Intersect stu 0 0 28,093 538,850 556,137 City wide safety improvements 0 841 1,722 341,928 320,560 Wellesley Ave & Adams rd sidewalk 0 27,137 638,773 30,000 0 Argonne/Mullan corridor safety - Indiana to E 0 0 53,463 0 0 Argonne Rd - Empire to Knox 0 0 118,990 0 0 Sprague ave ADA sdwlk improvement (Hav 0 10,429 100,316 0 0 Sullivan UP Tracks UC (SB) Resurfacing 0 0 175,955 0 0 Appleway Trail Design 0 0 103,303 0 0 Sullivan Road Corridor Traffic Study 0 0 38,139 100,000 0 Citywide Trac Sign Upgrade 0 0 100,956 50,000 0 Appleway Landscaping - Phase 1 0 0 8,348 250,000 0 Vista Rd BNSF Xing Safety 0 0 4,880 0 0 8th Avenue - McKinnon to Fancher 0 0 0 300,000 0 ITS Infill Project Phase 1 (PE START 2014) 0 0 0 91,891 301,357 2015 CDBG Sidewalk Project 0 0 0 0 246,231 Indiana & Evergreen Transit Access Improv 0 0 0 0 70,014 N. Sullivan Corridor ITS Proj (PE start 2015; 0 0 0 0 105,486 Alcazar Driveway Reconstruction 0 0 0 7,000 0 Trent Lighting Project 0 0 0 14,000 151,576 Sprague / Thierman Intersection 0 0 0 18,830 0 Contingency 0 0 0 1,000,000 1,000,000 STEP Projects (106,129,130,131,151,152) 1,375,147 231,763 236 0 0 Misc. Road Projects 207,447 0 814 0 0 Total expenditures 5,552,070 7,166,179 4,420,503 9,841,431 11,516,244 Revenues over(under)expenditures 190 104,272 (116,091) 0 0 Beginning fund balance 73,456 73,646 177,918 61,827 61,827 Ending fund balance $ 73,646 $ 177,918 $ 61,827 $ 61,827 $ 61,827 78 Fund: 309 Park Capital Projects Fund Spokane Valley 2015 Budget The Parks Capital Projects Fund was created to account for park related capital improvements. Source of financing typically consists of an annual transfer from the General Fund #001, however in some years the City will utilize money set aside for capital projects in other funds. This occurred in 2014 when $50,000 was transferred from the Paths and Trails Fund #103 and Capital Reserve Fund #312 which was applied towards the Appleway Trail - University to Pines project. Revenues Grant Proceeds Transfers in - #001 (General Fund) Transfers in - #103 (Paths & Trails) Transfers in - #312 (Capital Reserve) Investment Interest Contributions and Donations Budget Summary 2011 Actual 2012 Actual 2013 Actual 2014 Budget 2015 Budget 496,250 0 0 0 0 100,000 106,250 50,000 247,500 100,000 0 0 0 50,000 0 0 0 0 1,452,100 0 1,735 848 660 500 500 0 0 25,000 500 0 Total revenues 597,985 107,098 75,660 1,750,600 100,500 Expenditures 3 Sand volleyball courts at Browns Park 0 0 0 0 176,200 Pocket dog park 0 0 0 0 75,000 Mission Trailhead landscaping 0 0 0 0 25,000 2 Sand volleyball courts at Browns Park 0 0 0 0 0 Edgecliff picnic shelter 0 0 0 9,000 106,450 Discovery Playground equipment 0 0 16,172 51,400 0 Shade structure at Discovery Playground 0 0 0 0 38,000 City entry sign 0 0 0 0 70,000 Park signs (3) 0 0 0 22,500 0 Edgecliff sewer connection 0 0 0 13,000 0 Old Mission Trailhead 0 0 0 55,000 0 Appleway Trail -Phase 1 (Univ. to Pines) 0 0 0 1,502,100 0 Terrace View Park Play Equipment 0 166,932 0 0 0 CenterPlace S. Landscape Development 0 38,365 9,131 0 0 Greenacres Park 1,338,146 10,529 0 0 0 Terrace View Park Shelter 98,053 0 0 0 0 Total expenditures 1,436,199 215,826 25,303 1,653,000 490,650 Revenues over (under) expenditures (838,214) (108,728) 50,357 97,600 (390,150) Beginning fund balance 1,249,364 411,150 302,422 352,779 450,379 Ending fund balance $ 411,150 $ 302,422 $ 352,779 $ 450,379 $ 60,229 79 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2015 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009 this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who plans to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they must first have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond by October 2017, they will sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. In 2015 the General Fund will begin to make two annual transfers to this fund that are each related to the eventual construction of a new City Hall facility. • The first transfer in the amount of $67,600, when added to the City's $434,600 annual lease payment for space in its current space totals $502,200 which is the amount we currently anticipate our annual bond repayment would be if we were to issue $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30 -years at 4.50%. • The second transfer is our current estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 is to "create" this appropriation capacity within the General Fund. Budget Summary 2011 Actual Revenues Investment Interest Sale of Land Miscellaneous Transfers in- #001: - Future C.H. bond pmt > $434.6k lease p - Future C.H. o&m costs Total revenues 2012 Actual 2013 Actual 2014 Budget 2015 Budget 8,609 5,349 1,771 1,900 1,200 0 0 0 839,285 0 0 7,577 0 0 0 0 0 0 0 0 67,600 0 0 0 271,700 8,609 12,926 1,771 841,185 340,500 Expenditures West Gateway at Thierman 0 88,559 9,942 0 0 STEP - Greenhaven 0 67,737 0 0 0 STEP - 48th & Sundown 0 72,402 0 0 0 Acquisition of Sprague Property 0 2,501,668 0 0 0 Sprague Property Acquisition costs 0 29,109 0 0 0 Professional services 0 0 0 30,000 0 Transfers out- #001 551,730 0 0 0 0 Transfers out- #311 500,000 0 0 0 0 Total expenditures 1,051,730 2,759,475 9,942 30,000 0 Revenues over (under) expenditures (1,043,121) (2,746,549) (8,171) 811,185 340,500 Beginning fund balance 4,899,744 3,856,623 1,110,074 1,101,903 1,913,088 Ending fund balance $ 3,856,623 $ 1,110,074 $ 1,101,903 $ 1,913,088 $ 2,253,588 80 Fund: 311 Pavement Preservation Fund Spokane Valley 2015 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. During the 2011 Budget the City Council opted to: • Mmake an iniital transfer of $500,000 from the Civic Facilities Capital Projects Fund #310, and additionally transfer an amount equivalent to 40% of the General Fund's audited fund balance that exceeded $26,000,000 as of December 31, 2010. The 2010 ending fund balance was $27,461,703 which resulted in an additional 2011 transfer of $584,681 ((=$27,461,703 - $26,000,000) x 40%) bringing the total transfers to $1,084,681. there were no pavement preservation expenditures from this fund in 2011. • In the 2012 Budget the City Council opted to transfer 100% of the General Fund unreserved fund balance in excess of $26,000,000 to Fund #311 which computed out to $2,045,203 (= $28,045,203 - $26,000,000). Pavement preservation expenditures in 2012 totalled $2,181,451. • In the 2013 Budget development process the City committed to finance pavement preservation at a level equivalent to 6% of 2013 General Fund recurring expenditures which computed out to $2,054,141 (= $34,235,677 x 6%). This was funded with an appropriation of $855,857 directly from the General Fund plus an additional appropriation of $1,198,284 in Fund #311. Sources of financing for the fund #311 appropriation included transfers -in from Fund #101 of $282,000; #123 of $616,284; #301 of $150,000 and #302 of $150,000. With an additional $165,793 in grant revenue this brought total 2013 pavement preservation revenues to $2,219,934, which are anticipated to finance $2,904,313 in projects in 2013 ( =$855,587 in Fund #001 and $2,048,456 in Fund #311). • In the 2014 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,156,051 (=$35,934,187 x 6%). This was financed with transfers from a number of City funds including $888,823 from the General Fund #001, $282,000 from Fund #101; $616,284 from Fund #123; $184,472 from Fund #301 and $184,472 from Fund #302. With an additional $2,888,736 of grant revenue this brings anticipated 2014 pavement preservation revenues to $5,042,787. The 2015 Budget is anticipated to finance $3,916,386 of projects in 2014. • The 2015 Budget is again being developed to set aside City funds equivalent to 6% of General Fund recurring expenditures which computes out to $2,245,000 (=$37,416,382 x 6%). This is being financed with transfers from a number of City funds including $920,0003 from the General Fund #001, $206,618 from Fund #101, $616,284 from Fund #123; $251,049 from Fund #301 and $251,049 from Fund #302. With an additional $971,032 of grant revenue this brings anticipated 2015 pavement preservation revenues to $3,216,032. The 2015 Budget is anticipated to finance $2,615,050 of projects in 2015. Setting aside City funds in an amount equivalent to 6% of General Fund expenditures through the aforementioned plan is sustainable for approximately 4 -years (2013 through 2016), which will coincide with the ultimate exhaustion of the Fund #123 fund balance. Beyond that point, we anticipate the finanacial commitment to pavement preservation is sustainable at an annual level of no less than $1,628,716 including $920,000 from the General Fund #001; $206,618 from the Street Fund #101; $251,049 from the REET 1 Capital Projects Fund #301; and $251,049 from the REET 2 Capital Projects Fund #302. Beyond 2016 we will look towards increasing the REET 1 and 2 contributions towards the pavement preservation program and will also take advantage of grant programs directed at pavement preservation as they become available. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for reappropriation in subsequent years. (continued to next page) 81 Fund: 311 Pavement Preservation Fund Spokane Valley 2015 Budget Please see the following page for a list of proposed / potential projects in 2015. Revenues Transfers in - #001 Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Transfers in - #310 Investment Interest Grants Miscellaneous Total revenues Budget Summary 2011 Actual 2012 Actual 2013 Actual 2014 Budget 2015 Budget 584,681 2,045,203 0 888,823 920,000 0 0 282,000 282,000 206,618 0 0 616,284 616,284 616,284 0 0 150,000 184,472 251,049 0 0 150,000 184,472 251,049 500,000 0 0 0 0 0 0 2,750 0 0 0 0 35,945 2,886,736 971,032 0 300 50 0 0 1,084,681 2,045,503 1,237,029 5,042,787 3,216,032 Expenditures Pavement preservation 0 1,882,424 1,387,153 3,866,386 2,565,050 Pre -project GeoTech 0 0 0 50,000 50,000 Transfers out - #303 - Sullivan Brdg Rpr 0 192,039 0 0 0 Transfers out - #303 - Evergreen 16-32 0 79,945 0 0 0 Transfers out - #303 - Sidewalk Infill 0 27,043 0 0 0 Total expenditures 0 2,181,451 1,387,153 3,916,386 2,615,050 Revenues over (under) expenditures 1,084,681 (135,948) (150,124) 1,126,401 600,982 Beginning fund balance 0 1,084,681 948,733 798,609 1,925,010 Ending fund balance $ 1,084,681 $ 948,733 $ 798,609 $ 1,925,010 $ 2,525,992 (continued to next page) 82 Fund: 311 Pavement Preservation Fund Spokane Valley 2015 Budget Based upon recommendations in the Pavement Management Plan Update along with field verification by Public Works staff we are recommending the following preliminary project list of pavement preservation projects in 2015: ARTERIAL STREETS FROM TO Sullivan Rd Trent Ave (SR 290) Wellesley Ave Argonne Rd Sprague Ave Appleway Ave Montgomery Ave Dartmouth Rd University Rd Broadway Ave Herald Rd University Rd 32nd Ave Bowdish Rd Pines Rd 16th Ave Herald Rd University Rd RESIDENTIAL STREETS FROM TO Maxwell Ave Pines Rd (SR 27) Houk Rd Houk Rd Sinto Ave Mission Ave Sinto Ave Pines Rd (SR 27) Houk Rd Blake Rd 12th Ave 16th Ave Contingency Project List ARTERIAL STREETS FROM TO 32nd Ave Dishman Mica Rd Bowdish Rd 32nd Ave Pines Rd SR 27 Euclid Ave Sullivan Rd Flora Rd Montgomery Ave Woodruff Rd Dartmouth Rd RESIDENTIAL STREETS FROM TO Pierce Ave 32nd Ave 37th Ave Broadway Ave University Rd Bowdish Rd 8th Ave Barker Rd Henry Rd Dyer Rd Broadway Ave Sharp Ave Please note: Further investigation, testing and evaluation will be necessary to finalize these lists. 83 Fund: 312 Capital Reserve Fund Spokane Valley 2015 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 and this was followed with a 2014 General Fund transfer of $2,443,507. Projects approved by City Council from this funded thus far have included: • $21,139 for business route signage in 2013 • $57,601 for Balfour Park / Library site development • up to $268,000 for Appleway Landscaping • $2,320,000 for the City's share of the $15.3 million Sullivan Road West Bridge Replacement • $1,452,100 for Appleway Trail construction from University to Pines. Commitments to future projects include: • $256,398 towards Appleway Trail construction from Pines to Evergreen • $700,000 towards a Barker Road / BNSF Grade Separation project. Future projects are yet to be determined but could include the construction of a City Hall. Revenues Transfers in #001 Developer Contribution Investment Interest Total revenues Budget Summary 2011 Actual 0 0 0 0 2012 Actual 2013 Actual 2014 Budget O 7,826,207 2,443,507 O 3,180 0 O 0 0 0 7,829,387 2,443,507 2015 Budget 0 0 0 0 Expenditures Business Route Singage 0 0 21,139 0 0 Balfour Park / Library site development 0 0 57,601 0 0 Transfers out #303 - ApplewayLandscapi, 0 0 8,348 250,000 0 Transfers out #303 - Sullivan Rd W Bridge 0 0 0 200,000 2,120,000 Transfers out #309 - Appleway Trail -Univ 0 0 0 1,452,100 0 Total expenditures 0 0 87,088 1,902,100 2,120,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 7,742,299 541,407 (2,120,000) 0 0 7,742,299 8,283,706 0 7,742,299 8,283,706 6,163,706 84 Fund: 402 Storm Management Fund Spokane Valley 2015 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the maintenance, improvement and expansion of the City's storm sewer system. The revenue for this fund originates from astormwater fee collected on behalf of the City by Spokane County. The annual fee is $21 for each single family unit and $21 per each 3,160 square feet of impermvious surface for all other properties. Each increment of 3,160 square feet is know as an equivalent residential unit (ERU). Accomplishments for 2014 • Completed design and construction on 3 stormwater capital projects, including a new decant facility • Repaired, replaced and/or improved systems at at least 20 locations • Supported stormwater improvements with the City's Pavement Preservation Program • Updated the City's first Stormwater Capital Improvement plan for 2015-2020 • Developed and implemented an ongoing structure inspection program • Facilitated a 30 -year interlocal agreement with WSDOT to construct/operate Decant Facility Goals for 2015 • Complete small works projects per the Stormwater CIP • Complete design and construction of stormwater capital projects in the current CI P • Update specifications and bid the street sweeping contract • Continue development and refining a Stormwater Capital Improvement Program • Continue work with WSDOT to process/dispose liquid and solid stormdrain debris • Update and/or create reporting tools to report and track effectivnes of stormwater programs Personnel - FTE Equivalents Engineer Engineering Technician II Assistant Engineer Maintenance/Construction Inspector Planning Grants Engineer Budget Summary 2011 Actual 1.00 1.00 1.00 1.50 0.00 4.50 2012 Actual 1.00 1.00 1.00 1.50 0.00 4.50 2013 Actual 1.00 1.00 1.00 1.50 0.00 4.50 2014 Budget 1.00 1.00 1.00 1.50 0.25 4.75 2015 Budget 1.00 1.00 1.00 1.15 0.25 4.40 Interns 2.00 2.00 2.00 2.00 2.00 85 Fund: 402 Storm Management Fund Spokane Valley 2015 Budget Recurring Activity Revenues Stormwater Management fees Investment Interest Miscellaneous 1,832,952 1,834,740 1,869,081 1,835,000 1,880,000 2,833 2,601 1,992 2,500 1,500 0 57 4,144 0 0 1,835,785 1,837,398 1,875,217 1,837,500 1,881,500 Expenditures Wages, Payroll Taxes & Benefits 417,874 373,824 423,590 505,535 488,101 Supplies 13,427 12,158 10,856 15,900 15,900 Services & Charges 926,431 1,014,819 1,144,467 1,065,576 1,078,301 Intergovernmental Services 23,076 24,610 25,726 26,000 42,000 Transfers out - # 001 13,386 15,000 13,400 13,400 13,400 Transfers out - # 501 0 1,567 1,567 1,567 4,167 1,394,194 1,441,978 1,619,606 1,627,978 1,641,869 Recurring revenues over (under) Recurring Expenditures 441,591 395,420 255,611 209,522 239,631 Nonrecurring Activity Revenues Grant proceeds Miscellaneous 373,861 64,838 233,165 50,000 0 0 0 0 0 0 373,861 64,838 233,165 50,000 0 Expenditures Capital - Various Projects 198,233 32,571 842,283 900,000 600,000 Property Acquisition 375,791 0 0 250,000 0 VMS Trailer 0 0 0 16,000 16,000 Misc. Noncapital Projects 0 0 1,270 0 0 Transfers out - # 101 90,750 0 0 0 0 Transfers out - # 303 56,862 113,014 0 0 0 Transfers out - #403 (DOE for Decant F 0 0 0 50,125 0 Transfers out - #501 (new pickup) 0 0 0 30,000 0 721,636 145,585 843,553 1,246,125 616,000 Nonrecurring revenues over (under) Nonrecurring Expenditures (347,775) (80,747) (610,388) (1,196,125) (616,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 93,816 314,673 (354,777) (986,603) (376,369) Beginning working capital 2,319,423 1,332,820 Ending working capital $ 1,332,820 $ 956,451 86 Fund: 403 Aquifer Protection Fund Spokane Valley 2015 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdraw) of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoriing of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Praire Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that designed to protect the acquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Revenues Spokane County Grant DOE - Decant Facility Grant DOT - Decant Facility Grant DOE - LID / Retrofit Deisgn Grant DOE - SE Yardley Retrofits Grant DOE - Broadway Retrofits Grant DOE - Sprague UIC Elimination Miscellaneous Transfers in - #402 (Stormwater) Total Revenues Budget Summary 2011 Actual 417,326 0 0 0 0 0 0 0 0 417,326 2012 Actual 510,934 0 0 0 0 0 96,291 2 0 2013 Actual 484,343 203,609 85,221 0 0 0 570,331 150 0 607,227 1,343,654 2014 Budget 500,000 634,523 100,000 120,000 750,000 40,000 0 0 50,125 2015 Budget 500,000 0 0 0 0 1,260,000 0 0 0 2,194,648 1,760,000 Expenditures Broadway Retrofit 0 0 0 100,000 1,200,000 Decant Facility 0 0 299,319 910,159 0 SE Yardley Retrofits 0 0 29,062 1,000,000 0 Outfall Diversion Projects (design only 0 0 0 60,000 0 Sprague Swales 0 1,133,211 48,087 0 0 Bettman-Dickey Storm drain 0 0 196,987 0 0 14th Ave Custer to Carnahan 0 0 327,931 0 0 Total Expenditures 0 1,133,211 901,386 2,070,159 1,200,000 Revenues over (under) expenditures 417,326 (525,984) 442,268 124,489 560,000 Beginning working capital 333,610 458,099 Ending working capital $ 458,099 $ 1,018,099 87 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2015 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reocurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying areplacement fee spread out over the estimated useful life of the new vehicle. The 2015 Budget includes an appropriation of $30,000 to replace one small pickup in the Community and Economic Development Department with one small SUV. Source of financing for the SUV will be Fund #501 fund balance which exists as a result of previous years payments by General Fund for this purpose. Revenues Interfund Equip & Vehicle Lease Transfers in - #001 (replacements) Transfers in - #101 (replacements) Transfers in - #101 (addtl' pickup) Transfers in - #101 (plow replace.) Transfers in - #402 (addtl' pickup) Transfers in - #402 (replacements) Investment Interest Total Revenues Budget Summary 2011 Actual 0 15,400 0 0 9,100 0 0 1,456 25,956 2012 Actual 2013 Actual 2014 Budget 2015 Budget 0 177,744 0 0 0 0 15,400 19,300 119,344 0 10,777 12,077 0 0 15,000 0 0 0 75,000 0 0 0 30,000 0 0 0 1,567 4,167 1,498 1,176 1,000 1,000 120,842 178,920 148,744 36,544 Expenditures Computer replacement lease 0 0 0 0 0 Software/Hardware replacement 0 0 0 0 0 Snow plow replacement 0 0 0 0 0 Vehicle Replacement 0 0 48,750 120,000 30,000 Total Expenditures 0 0 48,750 120,000 30,000 Revenues over (under) expenditures 25,956 120,842 130,170 28,744 6,544 Beginning working capital Ending working capital 1,183,348 1,212,092 $ 1,212,092 $ 1,218,636 88 Fund: 502 Risk Management Fund Spokane Valley 2015 Budget The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and ommissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (VVCIA). Revenues Transfers in - #001 Investment Interest Total Revenues Budget Summary 2011 Actual 319,000 25 319,025 2012 Actual 319,000 9 2013 Actual 319,000 7 319,009 319,007 2014 Budget 325,000 0 2015 Budget 325,000 0 325,000 325,000 Expenditures Auto & Property insurance 282,419 255,185 263,922 325,000 325,000 Unemployment Claims 24,087 10,340 14,126 0 0 Miscellaneous 2,349 862 0 0 0 Total Expenditures 308,855 266,387 278,048 325,000 325,000 Revenues over (under) expenditures 10,170 52,622 40,959 0 0 Beginning working capital 20,420 30,590 83,212 124,171 124,171 Ending working capital $ 30,590 $ 83,212 $ 124,171 $ 124,171 $ 124,171 89 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2015 Total Capital Expenditures and Related Financing Sources 16,520,944 53,000 221,980 365,290 0 490,650 1,644,018 2,120,000 616,000 0 30,000 10,885,146 94,860 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2015 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 90 SOURCE OF FUNDS #101 #301 #302 #303 #309 #311 #312 #402 #403 #501 2015 REET1 REET2 Street Park Aquifer Equipment Expenditure Capital Capital Capital Capital Pavement Capital Stormwater Protection Rental & Developer Capital Outlay Description Budget Street Projects Projects Projects Projects Preservation Reserve Management Area Replacement Grants Contributions #303 Street Capital Projects Fund 0060 Argonne Road Corridor Upgrade - 190 to Trent 602,196 81,297 520,899 0123 Mission Ave - Flora to barker 355,376 47,976 307,400 0141 Sullivan Rd/Euclid PCC (PE/RW) 35,052 4,732 30,320 0155 Sullivan Rd W Bridge Replacement 7,201,779 2,120,000 5,081,779 0156 Mansfield Ave Connection 570,480 475,620 94,860 0166 Pines Rd (SR27) & Grace Ave. Intersection Safety 556,137 556,137 0167 Citywide Safety Improvements 320,560 32,410 288,150 201 ITS Infill Project Phase 1 301,357 40,683 260,674 206 2015 CDBG Sidewalk Project 246,231 14,355 231,876 207 Indiana & Evergreen Transit Access Improvement 70,014 70,014 North Sullivan Corridor ITS (PE start 2015) 105,486 14,241 91,245 Trent Lighting Replacement 151,576 151,576 Contingency 1 1,000,000 100,000 100,000 800,000 Subtotal 11,516,244 0 221,980 365,290 0 0 0 2,120,000 0 0 0 8,714,114 94,860 #101 Street Fund - Pavement marking grinder 8,000 8,000 - Transportation management center 45,000 45,000 Subtotal 53,000 53,000 I 0 I 0 I 0 I I 0 I 0 I 0 I 0 I 0 I 0 0 #309 Parks Capital Projects Fund - 5 sand volleyball courts at Browns Park 176,200 176,200 - Pocket dog park 75,000 75,000 - Mission Trailhead landscaping 25,000 25,000 - Edgecliff picnic shelter 106,450 106,450 - Shade structure at Discovery Playground 38,000 38,000 - City entry sign 70,000 70,000 Subtotal 490,650 0I 0I 0I 0I 490,650 I 0I 0I 0I 0I 0I 0 0 #310 Civic Facilities Capital Projects Fund - n/a 0 - n/a 0 0 01 01 01 01 01 01 01 01 01 01 0 0 #311 Pavement Preservation Fund 2,615,050 1,644,018 971,032 - Pavement preservation Subtotal 2,615,050 0I 0I 0I 0I I 1,644,018 I 0I 0I 0I 0I 971,032 0 #402 Stormwater Management Fund - Capital - various projects 600,000 600,000 - Variable messaging system (VMS) trailer 16,000 16,000 Subtotal 616,000 0I 0I 0I 0I I 0I 0I 616,000 I 0I 0I 0 0 #403 Aquifer Protection Area Fund 1,200,000 1,200,000 - Broadway stormdrain retrofit Subtotal 1,200,000 0 0 0 0 0 0 0 0 0 1,200,000 0 #501 Equipment Rental and Replacement Fund 30,000 30,000 - 1 one small SUV Subtotal 30,000 0 I 0 I 0 I 0 I I 0 I 0 I 0 I 0 I 30,000 I 0 0 Total Capital Expenditures and Related Financing Sources 16,520,944 53,000 221,980 365,290 0 490,650 1,644,018 2,120,000 616,000 0 30,000 10,885,146 94,860 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2015 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 90 #001 - General Fund City Manager / City Clerk Legal Deputy City Manager Finance Human Resources Public Works CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Cntr Parks & Rec - CenterPlace Total General Fund #101 - Street Fund #303 - Street Capital Project Fund #402 - Storm Water Fund Total FTEs (1) (2) CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees 2009 2010 Adopted 2011 I 2012 2013 2014 Proposed 2015 5 3 8 10 2 7.5 3 0 0 8 9 14.75 2 1 1 7 5 3 8 12 2 7.5 3 0 0 8 9 14.75 2 1 1 7 5 3 7 11 2 7.5 3 0 0 6 8.5 12.75 2 1 1 5 5 3 7 11 2 7 3 0 0 6 8.5 12.75 2 1 1 5 5 3 6 10.75 2 7 2 0 0 8 8 11.5 2 1 1 5 5 3 6 11.75 2 7.375 2 0 0 7 8 12.5 2 1 1 5 5 3 6 11.75 2 7.375 2 2.5 11 0 0 14 2 1 1 5 81.25 83.25 74.75 74.25 72.25 73.625 73.625 5 5 4.5 5 5 5.375 3.5 3.5 3.5 3.5 3.5 3.5 4 4 4.5 4.5 4.5 4.75 Difference from 2014 to 2015 + (-) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 2.500 11.000 (7.000) (8.000) 1.500 0.000 0.000 0.000 0.000 0.000 (1) (1) (1) (1) (1) 5.725 0.350 (2) 3.5 0.000 4.4 (0.350) (2) 93.75 95.75 87.25 87.25 85.25 87.25 87.250 Reflects a reorganization of the Community and Economic Development Department which results in a net change of 0.0 FTEs. Reflects a revised estimate of time spent by various employees between Streets and Stormwater. Net change is 0.0 FTEs. 91 0.000 2014 Work Force Comparison The 31 Washington Communities with a Population of 30,000 to 100,000 CITY POPULATION FULL-TIME PART-TIME Bellingham 82,810 749 33 Yakima 93,080 651 20 Renton 97,130 631 11 Redmond 57,700 591 20 Olympia 49,670 536 11 Kirkland 82,590 527 25 Richland 52,090 446 34 Auburn 74,630 406 1 Kennewick 77,700 335 8 Lynnwood 36,030 324 14 Bremerton 38,180 301 24 Longview 37,040 298 9 Pasco 67,770 292 2 Federal Way 90,150 280 15 Bothell 41,630 279 12 Puyallup 38,670 270 11 Lacey 45,320 252 8 Marysville 62,600 242 10 Issaquah 32,880 236 8 Walla Walla 32,260 234 15 Lakewood 58,360 229 9 Edmonds 39,950 196 5 Mount Vernon 33,170 189 24 Pullman 31,420 188 34 Wenatchee 33,070 162 4 Shoreline 53,990 124 11 Des Moines 30,030 119 21 Spokane Valley 92,050 87 2 Sammamish 49,260 73 5 Burien 48,240 60 9 University Place 31,420 43 5 AVERAGE 301 14 Source: Association of Washington Cities Survey: 2014 Full -Time 7/24/2014 92 EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1, 2015 Position Title Grade 2015 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 13,835.11 City Attorney 21 8,888.39 - 12,451.71 Community Development Director 21 8,888.39 - 12,451.71 Finance Director 21 8,888.39 - 12,451.71 Public Works Director 21 8,888.39 - 12,451.71 Parks and Recreation Director 19 7,199.37 - 10,086.73 Human Resources Manager 18 6,480.26 - 9,077.61 Planning Manager 18 6,480.26 - 9,077.61 Building Official 18 6,480.26 - 9,077.61 Senior Engineer - Capital Projects 18 6,480.26 - 9,077.61 Development Services Manager 18 6,480.26 - 9,077.61 Deputy City Attorney 18 6,480.26 - 9,077.61 Senior Engineer - Traffic, CIP Planning/Grants 17 5,831.91 - 8,169.51 Accounting Manager 17 5,831.91 - 8,169.51 City Clerk 16 5,248.20 - 7,352.09 Engineer 16 5,248.20 - 7,352.09 Senior Plans Examiner 16 5,248.20 - 7,352.09 Public Works Superintendent 16 5,248.20 - 7,352.09 Senior Administrative Analyst 16 5,248.20 - 7,352.09 Senior Planner 16 5,248.20 - 7,352.09 Development Services Coordinator 16 5,248.20 7,352.09 Associate Planner 15 4,724.02 - 6,617.33 Assistant Engineer 15 4,724.02 - 6,617.33 IT Specialist 15 4,724.02 - 6,617.33 Engineering Technician II 15 4,724.02 - 6,617.33 GIS/Database Administrator 15 4,724.02 - 6,617.33 Economic Development Project Specialist 15 4,724.02 - 6,617.33 Human Resource Analyst 14 4,251.88 - 5,956.06 Accountant/Budget Analyst 14 4,251.88 - 5,956.06 Administrative Analyst 14 4,251.88 - 5,956.06 CenterPlace Coordinator 14 4,251.88 - 5,956.06 Planner 14 4,251.88 - 5,956.06 Building Inspector II 14 4,251.88 - 5,956.06 Plans Examiner 14 4,251.88 - 5,956.06 Public Information Officer 14 4,251.88 - 5,956.06 Engineering Technician I 14 4,251.88 - 5,956.06 Senior Permit Specialist 14 4,251.88 - 5,956.06 Code Enforcement Officer 14 4,251.88 - 5,956.06 Maintenance/Construction Inspector 13-14 3,826.38 - 5,956.06 Recreation Coordinator 13-14 3,826.38 - 5,956.06 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,360.23 Building Inspector I 13 3,826.38 - 5,360.23 Executive Assistant 13 3,826.38 - 5,360.23 Planning Technician 13 3,826.38 - 5,360.23 Deputy City Clerk 12-13 3,445.00 - 5,360.23 Senior Center Specialist 12-13 3,445.00 - 5,360.23 Human Resources Technician 12-13 3,445.00 - 5,360.23 Permit Facilitator 12 3,445.00 - 4,824.10 Help Desk Technician 12 3,445.00 - 4,824.10 Administrative Assistant 11-12 3,099.55 - 4,824.10 Permit Specialist 11-12 3,099.55 - 4,824.10 Accounting Technician 11-12 3,099.55 - 4,824.10 Maintenance Worker 11-12 3,099.55 - 4,824.10 Office Assistant II 10-11 2,789.41 - 4,341.90 Custodian 10 2,789.41 - 3,906.81 Office Assistant I 9-10 2,510.78 - 3,906.81 Note : Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 93 CITY OF SPOKANE VALLEY, WA Glossary of Budget Terms Accrual Basis — A basis of accounting in which revenues and expenditures are recorded at the time they occur as opposed to when cash is actually received or spent. Appropriation — A legal authorization granted by the City Council to make expenditures and to incur obligations for a specific purpose. Assessed Valuation — The valuation set upon real estate and certain personal property by the County Assessor as a basis for levying property taxes. Authorized Positions — Employee positions, which are authorized in the adopted budget, to be filled during the year. Bond — A long-term promise to repay a specified amount (the face amount of the bond) on a particular date (the maturity date). The most common types of bonds are general obligation revenue bonds. Bonds are primarily used to finance capital projects. Budget — A plan of financial activity for a specified period of time (fiscal year or biennium) indicating all planned revenues and expenses for the budget period. Budget Message — The opening section of the budget that provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous years, and the views and recommendations of the Mayor. 94 Capital Improvement — Expenditures related to acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Capital Outlay — Fixed assets that have general value of $5,000 or more and have a useful economic lifetime of more than one year. Capital Project — Major construction, acquisition, or renovation activities which add value to government's physical assets or significantly increase their useful life, also called capital improvements. Capital Projects Fund — A fund created to account for all resources and expenditures used for the acquisition of fixed assets except those financed by enterprise funds. Contingency — A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services — Services rendered to a government by private firms, individuals, or other governmental agencies. Debt Service — Payment of interest and principal on borrowed money according to a predetermined payment schedule. Department — The basic unit of service responsibility, encompassing a broad mandate of related service responsibilities. Division — Can be a subunit of a department which encompasses a substantial portion of the duties assigned to a department (e.g. Building Division in the Planning and Community Development Department). Encumbrance — The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Expense — Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Face Value — The amount of principal that must be paid at maturity for a bond issue. Fiscal Year — A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. Full-time Equivalent Position (FTE) — A full-time or part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time person working 20 hours per week would be equivalent of 0.5 of a full-time position. Fund — A fiscal entity with revenues and expenses that are segregated for the purpose of carrying out a specific purpose or activity. GAAP — Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures 95 that define accepted accounting principles. GASB — The Governmental Accounting Standards Board, established in 1985, is the current standard-setting board for governmental GAAP. General Fund — The principal operating fund of the City used for general governmental operations. Taxes and fees that generally have no restriction on their use support it. General Obligation (G.O.) Bonds — This type of bond is backed by the full faith, credit and taxing power of the government issuing it. Indirect Cost — A cost necessary for the functioning of the organization as a whole, but which cannot be identified with a specific product, function or activity. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, public buildings, and parks). Interfund Transfers — The movement of monies between funds of the same governmental entity. Levy — To impose taxes for the support of the governmental activities. Long-term Debt — Debt with a maturity of more than one year after the date of issuance. Mission Statement — A broad statement of the intended accomplishment or basic purpose of a program. Modified Accrual Accounting — A basis of accounting in which expenditures are accrued but revenues are accounted for when they become measurable and available. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget — The portion of the budget that pertains to daily operations that provide basic governmental services. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as a statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Program — The smallest organization that delivers a specific set of services. A program may be an entire department; or if a department encompasses significantly diverse responsibilities or large work forces, a single department may be divided into two or more programs. Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body—an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. 96 Revenue — Sources of income financing the operations of government. Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those who pay, for example, sewer service charges. Unreserved Fund Balance — The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Charges — The payment of a fee for direct receipt of a public service by the party who benefits from the service. Vision Statement — A short statement that conveys the big picture of the organization. It is general in scope, not restricting. It answers the question "Why?" CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 14-015 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2015 THROUGH DECEMBER 31, 2015; APPROPRIATING FUNDS; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2015 and ending December 31, 2015; and WHEREAS, the City Manager, in consultation with the Finance Director and department heads, has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on September 9 and October 14, 2014. The City Council met and invited public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk October 7, 2014; and WHEREAS, the City Council desires to adopt the 2015 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2014 for collection in 2015, will be $11,077,144.26, which represents a 0% increase in the 2015 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred, and refunds made. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2015 Budget. The budget for the City of Spokane Valley for the year 2015 is adopted at the fund level. The final budget for 2015 is attached hereto, and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund, plus the aggregate total for all such funds, is set forth as follows: 97 General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax Fund Solid Waste CenterPlace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund City Facilities Repair & Replacement LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund 001 101 103 105 106 120 121 122 123 204 301 302 303 309 310 311 312 20,897,277 1,956,788 29,671 190,227 0 300,000 5,455,802 504,265 1,174,687 0 1,015,822 1,047,658 61,827 450,379 1,913,088 1,925,010 8,283,706 38,442,200 4,438,000 7,800 510,300 125,000 0 8,200 800 1,300 538,100 626,000 626,000 11,516,244 100,500 340,500 3,216,032 0 59,339,477 6,394,788 37,471 700,527 125,000 300,000 5,464,002 505,065 1,175, 987 538,100 1,641,822 1,673,658 11,578,071 550,879 2,253,588 5,141, 042 8,283,706 39, 981,282 4,491,000 0 600,000 125,000 0 0 500,000 616,284 538,100 555,179 698,489 11,516,244 490,650 0 2,615,050 2,120, 000 19,358,195 1,903, 788 37,471 100,527 0 300,000 5,464,002 5,065 559,703 0 1,086,643 975,169 61,827 60,229 2,253,588 2,525,992 6,163, 706 45,206,207 60,496,976 105,703,183 64,847,278 40,855,905 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax Fund Solid Waste CenterPlace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund City Facilities Repair & Replacement LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund 001 101 103 105 106 120 121 122 123 204 301 302 303 309 310 311 312 20,897,277 1,956,788 29,671 190,227 0 300,000 5,455,802 504,265 1,174,687 0 1,015,822 1,047,658 61,827 450,379 1,913,088 1,925,010 8,283,706 38,442,200 4,438,000 7,800 510,300 125,000 0 8,200 800 1,300 538,100 626,000 626,000 11,516,244 100,500 340,500 3,216,032 0 59,339,477 6,394,788 37,471 700,527 125,000 300,000 5,464,002 505,065 1,175, 987 538,100 1,641,822 1,673,658 11,578,071 550,879 2,253,588 5,141, 042 8,283,706 39, 981,282 4,491,000 0 600,000 125,000 0 0 500,000 616,284 538,100 555,179 698,489 11,516,244 490,650 0 2,615,050 2,120, 000 19,358,195 1,903, 788 37,471 100,527 0 300,000 5,464,002 5,065 559,703 0 1,086,643 975,169 61,827 60,229 2,253,588 2,525,992 6,163, 706 45,206,207 60,496,976 105,703,183 64,847,278 40,855,905 Storm water Management Fund 402 Aquifer Protection Area Fund 403 Equipment Rental & Replacement Fund 501 Risk Management Fund 502 Total of all Funds 1,332,820 458,099 1,212, 092 124,171 1,881,500 1,760,000 36,544 325,000 3,214,320 2,218,099 1,248,636 449,171 2,257,869 1,200,000 30,000 325,000 956,451 1,018, 099 1,218,636 124,171 3,127,182 4,003,044 7,130,226 3,812,869 3,317,357 48,333,389 64,500,020 112,833,409 68,660,147 44,173,262 The total balance of all funds appropriated for 2015 is $68,660,147. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. 98 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Storm water Management Fund 402 Aquifer Protection Area Fund 403 Equipment Rental & Replacement Fund 501 Risk Management Fund 502 Total of all Funds 1,332,820 458,099 1,212, 092 124,171 1,881,500 1,760,000 36,544 325,000 3,214,320 2,218,099 1,248,636 449,171 2,257,869 1,200,000 30,000 325,000 956,451 1,018, 099 1,218,636 124,171 3,127,182 4,003,044 7,130,226 3,812,869 3,317,357 48,333,389 64,500,020 112,833,409 68,660,147 44,173,262 The total balance of all funds appropriated for 2015 is $68,660,147. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. 98 PASSED by the City Council this day of November, 2014. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance No. 14-016, amending SVMC Appendix A GOVERNING LEGISLATION: RCW 36.70A.106; SVMC 17.80.150 and 19.30.040 PREVIOUS COUNCIL ACTION TAKEN: Administrative report on October 7, 2014. First Reading on October 28, 2014. BACKGROUND: This amendment is intended to clarify the types of gun ranges allowed within the City limits. This amendment will: 1. Add the word "indoor" before "gun ranges" in the recreational facilities definition OPTIONS: Approve Ordinance 14-016, with or without further modifications. RECOMMENDED ACTION: Move to approve Ordinance No. 14-016, amending Spokane Valley Municipal Code Appendix A. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Christina Janssen, Planner ATTACHMENTS: Draft Ordinance No. 14-016 Presentation DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 14-016 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON AMENDING APPENDIX A OF SPOKANE VALLEY MUNICIPAL CODE RELATING TO THE DEFINITION OF "RECREATIONAL FACILITIES," AND OTHER MATTERS RELATING THERETO. WHEREAS, on September 25, 2007, the City of Spokane Valley (City) adopted Spokane Valley Municipal Code (SVMC) Appendix A, pursuant to Ordinance 07-015; and WHEREAS, on October 28, 2007, SVMC Appendix A became effective; and WHEREAS, such regulations are authorized by RCW 36.70A; and WHEREAS, on August 8 and 15, 2014, notice of the Planning Commission public hearing was published in the Valley News Herald; and WHEREAS, on August 14, 2014, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing a 60 -day notice of intent to adopt amendments to Spokane Valley development regulations; and WHEREAS, on August 14, 2014, the Planning Commission held a study session; and WHEREAS, on August 28, 2014, the Planning Commission held a public hearing, received evidence, information, public testimony, and a staff report with a recommendation followed by deliberations; and WHEREAS, on September 11, 2014, the Planning Commission continued deliberations and provided a recommendation; and WHEREAS, on September 25, 2014, the Planning Commission approved the findings and recommendations; and WHEREAS, on October 7, 2014, City Council reviewed the proposed amendment; and WHEREAS, the amendments set forth below are consistent with the goals and policies of the City's Comprehensive Plan; and WHEREAS, SVMC Appendix A, as amended, bears a substantial relation to the public health, safety and welfare and protection of the environment. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to amend SVMC Appendix A by adding "indoor" to gun ranges in the definition of "recreational facility". Section 2. Findings and Conclusions. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the proposed amendments and recommends approval of the amendments. The City Council has read and considered the Planning Commission's findings. The City Council hereby makes the following findings: Ordinance 14-016 Page 1 of 3 DRAFT A. Growth Management Act Policies - Washington State Growth Management Act (GMA) provides that each city shall adopt a comprehensive land use plan and development regulations that are consistent with and implement the comprehensive plan. B. City of Spokane Valley Goals and Policies - The City of Spokane Valley has adopted goals and policies consistent with the GMA and adopted County -Wide Planning Policies, set forth below. Land Use Policy LUP-1.3: Review and revise as necessary, existing land use regulations to provide for innovation and flexibility in the design of new residential developments, accessory dwelling units and in -fill development. Economic Goal EDG-7: Maintain a regulatory environment that offers flexibility, consistency, predictability and clear direction. Economic Policy EDP -7.1: Evaluate, monitor and improve development standards to promote compatibility between adjacent land uses; and update permitting processes to ensure that they are equitable, cost-effective, and expeditious. Economic Policy EDP -7.2: Review development regulations periodically to ensure clarity, consistency and predictability. C. Conclusions 1. The proposed amendment will limit gun ranges to indoor only within the City limits. 2. The proposed amendment bears a substantial relation to public health, safety, welfare, and protection of the environment. 3. The proposed city initiated code text amendment is consistent with the City's adopted Comprehensive Plan and the approval criteria contained in SVMC 17.80.150(F). 4. The Growth Management Act stipulates that the comprehensive land use plan and development regulations shall be subject to continuing review and evaluation by the City. Section 3. Amendment. Spokane Valley Municipal Code Appendix A is hereby amended as follows: Appendix A Definitions Recreational facility: An indoor or outdoor facility used on a continuous basis for sports, games of skills and leisure -time activities. Examples include gymnasiums, amusement arcades, tennis and racquetball courts, bowling alleys, video arcades, dance halls, skating rinks, billiard parlors, 1 archery, miniature golf course, indoor gun ranges, and indoor swimming pools. This definition excludes indoor theaters, golf driving ranges, gymnastic facilities, indoor sports arenas, auditoriums, and exhibition halls. See "Entertainment, use category." Section 4. Other sections unchanged. All other provisions of Appendix A SVMC not specifically referenced hereto shall remain in full force and effect. Ordinance 14-016 Page 2 of 3 DRAFT Section 5. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this 17th day of November, 2014. ATTEST: Mayor, Dean Grafos City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 14-016 Page 3 of 3 si,antiey- COMMUNITV DEVELOPMENT ANNING -DIVISION Batch Code Text Amendments CTA -2014-0003 November 17, 2014 2nd Reading si,antiey- COMMUNITV DEVELOPMENT ANNING -DIVISION Appendix A ATTACHMENT Q si,antiey- COMMUNITV DEVELOPMENT Recreational facility Definition • Add the word "indoor" before "gun ranges" in the recreational facilities definition si,antiey- COMMUNITV DEVELOPMENT ANNING -DIVISION Title 19 ATTACHMENT Q si:917'iley COMMUNITV DEVELOPMENT PLANNING • Remove the requirement for landscape screening for community facilities • Remove the shared access requirement • Lessen the regulations for outdoor storage with regard to location and screening • Allow medical/dental clinics to locate in the MF -1 & MF -2 zones with conditions • Allow automobile repair as a permitted use in the CMU and C zones • Allow outdoor storage as a permitted use in the C zone COMMUNITV DEVELOPMENT ANNING -DIVISION Medical/dental clinics in the MF -1 & MF -2 Use Category/Type Residential Zone Districts Commercial and Industrial Zone Districts Supplemental Conditions cL oc oc oc a -I 2 N 2 (J 2 D u 0 0 z u cc V1 a Medical Medical/dental clinic SS PPPP P P P 1. Primary access shall be on an arterial; and 2. Building size shall not exceed 20% of the lot square footage. si,antiey- COMMUNITV DEVELOPMENT ANNING -DIVISION Title 22 ATTACHMENT Q si',:ontie, COMMUNITV DEVELOPMENT PLANNIN -DIVISION • Update language for consistency with the building code • Reformat the required parking spaces table for consistency with the permitted use matrix • Reduce the number of required parking stalls for the majority of uses listed in the table • Lessen the requirements for size, location and landscaping of loading spaces • Clarify when and where bicycle parking is required • Lessen the number of bicycle parking spaces required • Add provision allowing the Director to make exceptions to the regulations COMMUNITV DEVELOPMENT ANNING -DIVISION Questions? CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Department Director Approval: Check all that apply: nconsent n old business ® new business n public hearing n information n admin. report n pending legislation n executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance No. 14-017, amending Title 19 SVMC GOVERNING LEGISLATION: RCW 36.70A.106; SVMC 17.80.150 and 19.30.040 PREVIOUS COUNCIL ACTION TAKEN: Administrative report on October 7, 2014. First Reading on October 28, 2014. BACKGROUND: This amendment is intended to remove provisions of the which create unnecessary burdens on development, to allow additional uses to locate in specific zones, and to lessen the regulations related to outdoor storage. This amendment will: 1. Remove the requirement for community facilities to provide a Type I buffer when adjacent to residential use or zones; 2. Remove the shared access requirement; 3. Lessen the regulations for outdoor storage with regard to location and screening; 4. Allow medical/dental clinics to locate in the MF -1 & MF -2 zones with conditions; 5. Allow automobile repair as a permitted use in the CMU and C zone; 6. Allow outdoor storage as a permitted us in the C zone. On October 28, 2014 public testimony was heard regarding allowing medical/dental clinics in the multi -family zones and the proposed supplemental conditions. After discussion, Council requested that staff study the issue further and discuss potential language modifications at the Second Reading of the ordinance. OPTIONS: Approve Ordinance 14-017, with or without further modifications. RECOMMENDED ACTION: Move to approve Ordinance No. 14-017, amending Title 19 SVMC. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Christina Janssen, Planner ATTACHMENTS: Draft Ordinance No. 14-017 Presentation DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 14-017 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON AMENDING SECTIONS OF TITLE 19 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO SCREENING OF COMMUNITY FACILITIES, SHARED ACCESS, MEDICAL OFFICES IN THE MF -1 AND MF -2 ZONES, AUTOMOBILE REPAIR IN THE CMU AND C ZONES, AND OUTDOOR STORAGE REGULATIONS, AND OTHER MATTERS RELATING THERETO. WHEREAS, on September 25, 2007, the City of Spokane Valley (City) adopted Spokane Valley Municipal Code (SVMC) Title 19, pursuant to Ordinance 07-015; and WHEREAS, on October 28, 2007, SVMC Title 19 became effective; and WHEREAS, such regulations are authorized by RCW 36.70A; and WHEREAS, on August 8 and 15, 2014, notice of the Planning Commission public hearing was published in the Valley News Herald; and WHEREAS, on August 14, 2014, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing a 60 -day notice of intent to adopt amendments to Spokane Valley development regulations; and WHEREAS, on August 14, 2014, the Planning Commission held a study session; and WHEREAS, on August 28, 2014, the Planning Commission held a public hearing, received evidence, information, public testimony, and a staff report with a recommendation followed by deliberations; and WHEREAS, on September 11, 2014, the Planning Commission continued deliberations and provided a recommendation; and WHEREAS, on September 25, 2014, the Planning Commission approved the findings and recommendations; and WHEREAS, on October 7, 2014, City Council reviewed the proposed amendments; and WHEREAS, the amendments set forth below are consistent with the goals and policies of the City's Comprehensive Plan; and WHEREAS, SVMC Title 19, as amended, bears a substantial relation to the public health, safety, welfare and protection of the environment. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to amend Title 19 SVMC by removing the requirement for screening of community facilities, removing the shared access requirement for new commercial development, allowing medical offices in the MF -1 and MF -2 zones, allowing automobile repair in the CMU and C zones, allowing outdoor storage with conditions in the C zone and updating the outdoor storage regulations in the NC, C, RC, MUC, CMU, and I-1 zones. Ordinance 14-016 Page 1 of 25 DRAFT Section 2. Findings and Conclusions. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the proposed amendments and recommends approval of the amendments. The City Council has read and considered the Planning Commission's findings. The City Council hereby makes the following findings: A. Growth Management Act Policies - Washington State Growth Management Act (GMA) provides that each city shall adopt a comprehensive land use plan and development regulations that are consistent with and implement the comprehensive plan. B. City of Spokane Valley Goals and Policies - The City of Spokane Valley has adopted goals and policies consistent with the GMA and adopted County -Wide Planning Policies, set forth below. Land Use Policy LUP-1.3: Review and revise as necessary, existing land use regulations to provide for innovation and flexibility in the design of new residential developments, accessory dwelling units and in -fill development. Land Use Policy LUP-8.3: Allow office uses in high density residential zones to provide some of the service needs generated from multifamily development. Land Use Policy LUP-11.3: Provide appropriate buffering, landscaping and other development standards for industrial areas. Economic Goal EDG-7: Maintain a regulatory environment that offers flexibility, consistency, predictability and clear direction. Economic Policy EDP -7.1: Evaluate, monitor and improve development standards to promote compatibility between adjacent land uses; and update permitting processes to ensure that they are equitable, cost-effective, and expeditious. Economic Policy EDP -7.2: Review development regulations periodically to ensure clarity, consistency and predictability. C. Conclusions 1. The proposed amendments remove landscaping screening and shared access requirements which are unnecessarily burdensome to development. 2. The proposed amendments will allow increased permitted uses in the MF -1, MF - 2, CMU, and C zones. 3. The proposed amendments will allow greater flexibility for outdoor storage in the commercial, mixed use and light industrial zones. 4. The proposed amendments bear a substantial relation to public health, safety, welfare, and protection of the environment. 5. The proposed City initiated code text amendments are consistent with the City's adopted Comprehensive Plan and the approval criteria contained in SVMC 17.80.150(F). 6. The Growth Management Act stipulates that the comprehensive land use plan and development regulations shall be subject to continuing review and evaluation by the City. Section 3. Amendment. Section 19.40.010 of Title 19 SVMC is hereby amended as follows: 119.40.010 General provisions. A. No principal or accessory structure shall be located within the clearview triangle (Chapter 22.70 SVMC). B. In the districts where the height of buildings is restricted to 35 feet, cooling towers, roof gables, chimneys and vent stacks may extend for an additional height, not to exceed 40 feet, above the average grade line of the building. Water stand pipes and tanks, church steeples, domes and spires and school buildings and institutional buildings may be erected to exceed maximum height requirements; provided, that one additional foot shall be Ordinance 14-016 Page 2 of 25 DRAFT added to the width and depth of front, side and rear yards for each foot that such structures exceed the required height. C. No structure may be erected to a height in excess of that permitted by applicable airport hazard zoning regulations. D. Recreational vehicles shall not be used as permanent or temporary dwelling units in any residential zone. Guests may park and/or occupy a recreational vehicle while visiting the occupants of a dwelling unit located on the same lot for not more than 30 days in one consecutive 12 -month period. The intent is to accommodate visiting guests and not to allow the recreational vehicle to be used as a dwelling unit. E. Cargo shipping containers and similar enclosures are not a permitted accessory structure in any residential zone. F. The following features attached to structures are allowed as exceptions to the setback standards: 1. Minor Projections Allowed. Minor features of a structure, such as eaves, chimneys, fire escapes, bay windows no more than 12 feet long and which cantilever beyond the foundation of the structure, uncovered stairways, and uncovered decks or balconies, may extend into a required setback up to 20 percent of the depth of the setback. However, they may not be within three feet of a lot line when a setback is required. Wheelchair ramps are allowed to project into the setback based on SVMC Title 24, Building Codes. Attached mechanical equipment such as heat pumps, air conditioners, emergency generators and water pumps are allowed to project into the side or rear setback only. G. Community facilities and public utility distribution facility(ics), except power poles and underground transformers, shall comply with the following conditions: 1. The requirements for landscaping, signage, lighting and other requirements shall apply. 2. Type I landscape screening is required along property line(s) adjacent to a residential use or zone. H. Public utility transmission facility shall comply with the following conditions: 1. The utility company shall secure the necessary property or right-of-way to assure for the property construction, continued maintenance, and general safety to the property adjoining the public utility transmission facility; 2. All support structures for electric transmission lines shall have their means of access located a minimum of 10 feet above ground; 3. The facilities shall be compatible with the surrounding uses either by distance, landscaping, buffering, or design, as determined by the director; and 4. The height of any structure above ground does not exceed 125 feet. IH. The following design standards apply to all outdoor lighting in residential zones: 1. All new development shall provide lighting within parking lots, along pedestrian walkways and accessible routes of travel. 2. Lighting fixtures shall be limited to heights of no more than 24 feet for parking lots and no more than 16 feet for pedestrian walkways. 3. All lighting shall be shielded from producing off-site glare, either through exterior shields or through optical design inside the fixture, and shall not emit light above 90 degrees. 4. Street lighting installed by the City of Spokane Valley or other public utilities is exempt from these regulations. Section 4. Amendment. Sections 19.60.010, 19.60.040, 19.60.050, 19.60.060, 19.60.070, and 19.60.080 of Title 19 SVMC are hereby amended as follows: 19.60.010 General requirements. A. Nonresidential development shall meet the minimum setback and the maximum height requirements shown in Table 19.60-1. Ordinance 14-016 Page 3 of 25 DRAFT B. Residential development shall meet the minimum residential development standards for the MF -2 zone shown in Table 19.40-1 with the exception that the following setbacks shall apply (note: alternate setbacks apply to multifamily adjacent to single-family uses or zoning. See SVMC 19.60.070 and 19.60.080): Front yard setback: 20 feet Rear yard setback: 10 feet Side yard setback: 5 feet Side yard — Flanking street setback: 20 feet Residential use adjacent to a nonresidential use: Side yard (without living space 5 feet window): Side yard (with living space window): 10 feet C. A home occupation may be established in a residence that has been legally permitted, excluding caretaker dwellings. D. Attached and detached accessory dwelling units (ADU) are permitted in all zoning districts that permit single-family dwellings and shall adhere to the appearance of single-family residences. An attached ADU is an accessory dwelling unit that has one or more vertical and/or horizontal walls in common with, or attached to, the principal dwelling unit. A detached ADU is a freestanding accessory dwelling unit that is not attached or physically connected to the principal dwelling unit. Accessory dwelling units shall meet all provisions contained in SVMC 19.40.100. E. Recreational vehicles shall not be used as permanent or temporary dwelling units in any Mixed Use or Commercial zone except in manufactured home parks. Guests may park and/or occupy a recreational vehicle while visiting the occupants of a dwelling unit located on the same lot for not more than 30 days in one consecutive 12 -month period. The intent is to accommodate visiting guests and not to allow the recreational vehicle to be used as a dwelling unit. F. Parking areas shall be paved and landscaped in accordance with Chapter 22.50 SVMC. G. New development exceeding three stories in height shall be provided with paved service lanes not less than 16 feet in width. H. All new development shall provide for shared access with adjacent properties. 4H. All outdoor trash, garbage and refuse storage areas shall be screened on all sides visible to public views or rights-of-way with a minimum five -and -one -half -foot -high concrete block or masonry wall or sight -obscuring fence with a sight -obscuring gate and two feet of Type II landscaping in accordance with Figure 22.70-8. R. The following structures may be erected above the height limits of this code in the Office, Commercial, and Mixed Use zones, provided: (1) the structure is accessory to or part of a building which is a permitted use in the zone; (2) the structure complies with the height limits in the Airport Overlay zone; and (3) no residential use of the structure shall occur above the height limits prescribed in the zone: 1. Penthouses or roof structures for the housing of elevators, stairways, tanks, ventilating fans, or similar equipment to operate and maintain a building. 2. Fire or parapet walls, skylights, flagpoles, chimneys, church steeples, belfries, wireless masts, and similar structures. 3. Structures such as silos, feed mills, batch plants, and fixed cranes which are used in a manufacturing process which utilizes vertical processing and storage of materials. 4. Water stand pipes and tanks. KJ. The following features attached to structures are allowed as exceptions to the setback standards: 1. Minor Projections Allowed. Minor features of a structure, such as eaves, chimneys, fire escapes, bay windows no more than 12 feet long and which cantilever beyond the foundation of the structure, uncovered stairways, wheelchair ramps and uncovered decks or balconies, may extend into a required structure setback up to 20 percent of the depth of the setback. However, they may not be within three feet of a lot line when a setback is required. 2. Full Projections Allowed. In addition to subsection (K)(1) of this section, the following features are allowed to project farther into the required structure setback: Ordinance 14-016 Page 4 of 25 DRAFT a. Canopies, marquees, awnings and similar features may fully extend into a street setback and may extend into the public right-of-way subject to the requirements of the building code and adopted street standards. b. Uncovered stairways and wheelchair ramps that lead to one entrance on the street -facing facade of a building may fully extend into a street setback. c. Uncovered decks and stairways that are no more than 42 inches above the ground may fully extend into a required structure setback. d. On lots that slope down from the street, vehicular and pedestrian entry bridges that are no more than 42 inches above the average sidewalk elevation may fully extend into a required structure setback. e. Balconies may extend into public rights-of-way as allowed in the building code and adopted street standards. f. Attached mechanical equipment such as heat pumps, air conditioners, emergency generators and water pumps are allowed to project into the side or rear yard setback only. Kb. Mobile food vendors with permission of the property owner, health certificate and permit. M. Community facilities and public utility distribution facility(ies), except power poles and underground transformers, shall comply with the following conditions: 1. The requirements for landscaping, signage, lighting and other requirements shall apply. 2. Type I landscape screening is required along property line(s) adjacent to a residential use or zone. NUM. Public utility transmission facility shall comply with the following conditions: 1. The utility company shall secure the necessary property or right-of-way to assure for the property construction, continued maintenance, and general safety to the property adjoining the public utility transmission facility; 2. All support structures for electric transmission lines shall have their means of access located a minimum of 10 feet above ground; 3. The facilities shall be compatible with the surrounding uses either by distance, landscaping, buffering, or design, as determined by the director; and 4. The height of any structure above ground does not exceed 125 feet. Table 19.60-1— Commercial Development Standards 19.60.040 NC, Neighborhood Commercial district. A. The Neighborhood Commercial designation is intended to provide a limited number of commercial goods and services to surrounding residential neighborhoods. Ordinance 14-016 Page 5 of 25 Office Commercial Mixed Use Industrial GO 0 NC** C RC CC' CMU' MUC' I-1 I-2 Minimum Front Yard Setback 20 20 20 20 20 20 20 20 20 20 Minimum Flanking Street Setback 20 20 20 20 20 20 20 20 20 20 Minimum Side and Rear Yard Adjacent to a Residential Use 20 20 20 20 20 20 20 20 20 20 Minimum Side and Rear Yard Adjacent to a Residential Zone 20 20 20 20 20 20 20 20 20 35 Maximum Building Height (in feet) 45 100 35 35 100 Unlimited 50 60 40 65 * Except as otherwise required ** Townhouse development in the NC zone shall comply with setback and building height standards in the R-4 zone found in Table 19.40-1 19.60.040 NC, Neighborhood Commercial district. A. The Neighborhood Commercial designation is intended to provide a limited number of commercial goods and services to surrounding residential neighborhoods. Ordinance 14-016 Page 5 of 25 DRAFT B. Supplemental Permitted Use Regulations. 1. Animal clinic/veterinary limited to small animals. 2. Carwash limited to a single bay. 3. Grocery or specialty food store limited to no more than 25,000 square feet of net retail space. 4. Below ground storage of fuel incidental to retail sales only. 5. All storage in the NC district shall be within an enclosed building, except ; provided, that retail products which are for sale or rental may be displayed outdoors during business hours only, so long as the storage display does not occur within any required front or flanking street yard, border easement, drainage swale or easement, clearview triangle, or in any public street or right-of-way. 6. Indoor kennels, doggie day care facilities and kennels associated with veterinarian clinics; provided, that: a. There are no outside runs or areas; b. The structure(s) housing animals is adequately soundproof to meet the requirements of Chapter 173-060 WAC; c. One parking stall provided for every 10 animal confinement areas; and d. Compliance with noise standards for a commercial noise source as identified by WAC 173-60-040 has been demonstrated by the applicant. 19.60.050 C, Community Commercial district. A. The Community Commercial classification designates areas for retail, service and office establishments intended to serve several neighborhoods. Community Commercial areas should not be larger than 15 to 17 acres in size and should be located as business clusters rather than arterial strip commercial development. Community Commercial centers may be designated through the adoption of the Comprehensive Plan, Comprehensive Plan amendments or through subarea planning Residences in conjunction with business and/or multifamily developments may be allowed with performance standards that ensure compatibility. B. Supplemental Permitted Use Regulations. 1. Indoor kennels, doggie day care facilities and kennels associated with veterinarian clinics; provided, that: a. There are no outside runs or areas; b. The structure(s) housing animals is adequately soundproof to meet the requirements of Chapter 173-60 WAC; c. One parking stall provided for every 10 animal confinement areas; and d. Compliance with noise standards for a commercial noise source as identified by WAC 173-60-040 has been demonstrated by the applicant. 2. Wind turbine support tower provided the provisions of SVMC 19.40.110 are met. Ordinance 14-016 Page 6 of 25 DRAFT 3. Outdoor All storage in the C district shall be located between the property line and the rear side of the within an enclosed building. Screening pursuant to SVMC 22.70.030(B) shall be provided for the portions of the outdoor storage which are visible from public right-of-way. The following are exempted from these requirements; provided: 1 1 1 that ra. Retail products which are for sale or rental may boand displayed outdoors during business hours only, so long as the storage display does not occur within any required front or flanking street yard, border easement, drainage swale or easement, clearview triangle, or in any public street or right-of-way. b. Vehicles, machinery or other similar items normally displayed for sales, lease, or rent purposes on an open lot may be se -displayed. No inoperable or not currently licensed vehicles or remnants thereof shall be stored or displayed out of doors. outdoors if these items are in working condition and not placed within border easements or public right-of- way. 4. Recycling facility; provided, that: a. All recyclable materials and equipment must be contained indoors; b. All activities must meet the noise requirements of SVMC 7.05.040(L); c. When adjacent to an existing residential use or residential zone, screening in SVMC 22.70.030(B) shall be required; d. The site must have frontage on an existing arterial or state highway and access will be limited to such frontage; and e. No dangerous or hazardous materials as defined in Appendix A shall be recycled or processed on site. 19.60.060 RC, Regional Commercial district. A. The The Regional Commercial designation allows a large range of commercial and business uses. Community design guidelines address design quality, mixed use, and the integration of auto, pedestrian, and transit circulation. B. Supplemental Permitted Use Regulations. 1. Caretaker dwelling unit limited to custodial, maintenance, management or security of a commercial property. 2. All Outdoor storage in the RC district shall be within an enclosed building or within an arca screened by a sight -obscuring fence Type I screen consistent with the provisions of pursuant to SVMC 22.70.030(B)(1); providedexcept that no screening is required for the following: a, that rRetail products which are for sale or rental may beand displayed outdoors during business hours only, so long as the storage display does not occur within any required front or flanking street yard, border easement, drainage swale or easement, clearview triangle or in any public street or right-of-way. b. Vehicles, Automobiles, recreational vehicles, machines machinery and other similar items normally displayed for sale, lease or rents purposes on an open lot may be se displayed if these items are in working condition and not placed within border easements or public right-of-way. Ordinance 14-016 Page 7 of 25 DRAFT 3. Indoor kennels, doggie day care facilities and kennels associated with veterinarian clinics; provided, that: a. There are no outside runs or areas; b. The structure(s) housing animals is adequately soundproof to meet the requirements of Chapter 173-060 WAC; c. One parking stall provided for every 10 animal confinement areas; and d. Compliance with noise standards for a commercial noise source as identified by WAC 173-60-040 has been demonstrated by the applicant. 4. Recycling facility; provided, that: a. All recyclable materials and equipment must be contained indoors; b. All activities must meet the noise requirements of SVMC 7.05.040(L); c. When adjacent to an existing residential use or residential zone, screening in SVMC 22.70.030(B) shall be required; d. The site must have frontage on an existing arterial or state highway and access will be limited to such frontage; and e. No dangerous or hazardous materials as defined in Appendix A shall be recycled or processed on site. 19.60.070 MUC, Mixed Use Center district. A. The Mixed Use Center designation allows two or more uses on a site that can either be vertically or horizontally mixed and includes employment, lodging, and retail along with higher density residential uses. B. Supplemental Permitted Use Regulations. 1. Outdoor storage shall be screened by a sight -obscuring fence pursuant to SVMC 22.70.030(B)(1); except that no screening is required for the following: Retail products which are for sale or rental and displayed outdoors during business hours only, so long as the display does not occur within any required border easement, drainage swale or easement, clearview triangle, or public right-of-way. 1. The outdoor storage provisions contained in SVMC 19.60.050(B)(3) shall apply to the. MUC district. 2. Front and flanking street yard setbacks shall be 20 feet, except as otherwise provided. 3. Projects with residential components shall provide 210 square feet of open space per dwelling unit conforming to the requirements of SVMC 19.40.020(E) and eligible for reduction for improvements on the same basis; provided, that: a. The requirement does not apply to the development of less than 10 new dwelling units; and b. Additional open space is not required for residential development located within 1,300 feet of a public park. Ordinance 14-016 Page 8 of 25 DRAFT A fee in lieu of land dedication may be assessed for the development of public parks and open spaces to meet the needs of the residents of this district. This assessment will be determined by the council and reviewed on an annual basis. 4. Indoor kennels, doggie day care facilities and kennels associated with veterinarian clinics; provided, that: a. There are no outside runs or areas; b. The structure(s) housing animals is adequately soundproof to meet the requirements of Chapter 173-060 WAC; c. One parking stall provided for every 10 animal confinement areas; and d. Compliance with noise standards for a commercial noise source as identified by WAC 173-60-040 has been demonstrated by the applicant. 5. Multifamily adjacent to single-family residential uses or zoning; provided, that: a. A relational height limit to single residential uses or zone is established (see Figure 1, SVMC 19.60.080). i. Where new multifamily development is abutting an adjacent parcel with a single- family use or zone, the height of the new multifamily development may not increase by more than 45 degrees when measured from the angle that originates at 25 feet above the applicable property line (creating a one-to-one height -to -setback ratio) to the abutting single-family use or zone. b. The minimum setback from a single-family use or zone shall be 10 feet from property line. (Ord. 12-028 § 3, 2012; Ord. 08-002 § 1, 2008; Ord. 07-015 § 4, 2007). 19.60.080 CMU, Corridor Mixed Use district. A. The The Corridor Mixed Use designation is intended to enhance travel options, encourage development of locally serving commercial/retail uses, higher density residential, lodging and offices along major transportation corridors. B. Supplemental Permitted Use Regulations. 1. The outdoor storage requirements pursuant to provisions contained in SVMC 19.60.O50060(B)(42) shall apply to the CMU district. 2. Front and flanking street yard setbacks shall be 20 feet, except as otherwise provided. 3. Projects with residential components shall provide 210 square feet of open space per dwelling unit conforming to the requirements of SVMC 19.40.020(E) and eligible for reduction for improvements on the same basis; provided, that: a. The requirement does not apply to the development of less than 10 new dwelling units; and b. Additional open space is not required for residential development located within 1,300 feet of a public park. Ordinance 14-016 Page 9 of 25 DRAFT A fee in lieu of land dedication may be assessed for the development of public parks and open spaces to meet the needs of the residents of this district. This assessment will be determined by the council and reviewed on an annual basis. 4. Indoor kennels, doggie day care facilities and kennels associated with veterinarian clinics; provided, that: a. There are no outside runs or areas; b. The structure(s) housing animals is adequately soundproof to meet the requirements of Chapter 173-060 WAC; c. One parking stall provided for every 10 animal confinement areas; and d. Compliance with noise standards for a commercial noise source as identified by WAC 173-60-040 has been demonstrated by the applicant. 5. Recycling facility; provided, that: a. All recyclable materials and equipment must be contained indoors; b. All activities must meet the noise requirements of SVMC 7.05.040(L); c. When adjacent to an existing residential use or residential zone, screening in SVMC 22.70.030(B) shall be required; d. The site must have frontage on an existing arterial or state highway and access will be limited to such frontage; and e. No dangerous or hazardous materials as defined in Appendix A shall be recycled or processed on site. 6. Animal shelter(s) shall comply with the following provisions: a. No outside runs allowed; b. Human supervision must occur in any outdoor areas; c. Located along an arterial; d. Compliance with noise standards for a commercial noise source as identified by WAC 173-60-040 has been demonstrated by the applicant; and e. Comply with all standards of SVMC Title 22. 7. Multifamily adjacent to single-family residential uses or zoning; provided, that: a. A relational height limit to single residential uses or zone is established (see Figure 1). i. Where new multifamily development is abutting an adjacent parcel with a single- family use or zone, the height of the new multifamily development may not increase by more than 45 degrees when measured from the angle that originates at 25 feet above the applicable property line (creating a one-to-one height -to -setback ratio) to the abutting single-family use or zone. Ordinance 14-016 Page 10 of 25 DRAFT b. The minimum setback from a single-family use or zone shall be 10 feet from property line. Figure 1: Relational H eight Limit BOUNDARY Height Lim, Section 5 . Amendment. Sections 19.70.010 and 19.70.020 of Title 19 SVMC are hereby amended as follows: 19.70.010 I-1, Light Industrial district. A. The Light Industrial designation is a planned industrial area with special emphasis and attention given to aesthetics, landscaping and internal and community compatibility. Typical uses would include technology and other low -impact industries. Light Industrial areas may also include office and commercial uses as ancillary uses within an overall plan for industrial development. B. Supplemental Regulations. 1. Outdoor storage shall be screened by a sight -obscuring fence pursuant to SVMC 22.70.030(B)(1) when adjacent to a residential or commercial zoning district; except that no screening is required for the following: a. Retail products which are for sale or rental and displayed outdoors during business hours only, so long as the display does not occur within any required border easement, drainage swale or easement, clearview triangle, or public right-of-way. b. Vehicles, machinery or other items normally displayed for sale, lease, or rent may be displayed outdoors if these items are in working condition and not placed within border easements or public right-of-way. 1. The outdoor storage provisions contained in SVMC 19.60.060(B) shall apply to the I 1 district. 2. Mobile food vendors shall be located on/within designated areas which do not interfere with parking or internal circulation with permission of the property owner, health certificate and permit. 3. Setbacks. a. Front and flanking street yard setbacks shall be 20 feet; and b. Side and rear yard setbacks of 35 feet are required only adjacent to residential zoning districts. Ordinance 14-016 Page 11 of 25 DRAFT 4. The following structures may be erected above the height limits of this code, provided: (a) the structure is accessory to or part of a building which is a permitted use in the zone; (b) the structure complies with the height limits in the Airport Overlay zone; and (c) no residential use of the structure shall occur above the height limits prescribed in the zone: a. Penthouses or roof structures for the housing of elevators, stairways, tanks, ventilating fans, or similar equipment to operate and maintain a building. b. Fire or parapet walls, skylights, flagpoles, chimneys, church steeples, belfries, wireless masts, and similar structures. c. Structures such as silos, feed mills, batch plants, and fixed cranes which are used in a manufacturing process which utilizes vertical processing and storage of materials. d. Water stand pipes and tanks. 5. All parking, maneuvering and outdoor storage areas shall be paved. Exemptions: a. Parking and storage areas routinely used by cleated and other heavy equipment as approved by the planning director. b. The planning director may waive portions of these requirements upon recommendation by the Spokane regional clean air agency or the Spokane Valley development engineering division when it can be demonstrated that the proposed surfacing, such as grass pavers or other technology, will not adversely affect air quality, water quality or the integrity of the parking area. 6. The following features attached to structures are allowed as exceptions to the setback standards: a. Minor Projections Allowed. Minor features of a structure, such as eaves, chimneys, fire escapes, bay windows no more than 12 feet long and which cantilever beyond the foundation of the structure, uncovered stairways, wheelchair ramps and uncovered decks or balconies, may extend into a required structure setback up to 20 percent of the depth of the setback. However, they may not be within three feet of a lot line when a setback is required. b. Full Projections Allowed. In addition to subsection (B)(6)(a) of this section, the following features are allowed to project farther into the required structure setback: i. Canopies, marquees, awnings and similar features may fully extend into a street setback and may extend into the public right-of-way subject to the requirements of the building code and adopted street standards. ii. Uncovered stairways and wheelchair ramps that lead to one entrance on the street -facing facade of a building may fully extend into a street setback. iii. Uncovered decks and stairways that are no more than 42 inches above the ground may fully extend into a required structure setback. iv. On lots that slope down from the street, vehicular and pedestrian entry bridges that are no more than 42 inches above the average sidewalk elevation may fully extend into a required structure setback. v. Balconies may extend into public rights-of-way as allowed in the building code and adopted street standards. vi. Attached mechanical equipment such as heat pumps, air conditioners, emergency generators and water pumps are allowed to project into the side or rear yard setback only. 7. Community facilities and public utility distribution facility(ies), except power poles and underground transformers, shall comply with the following conditions: a. The requirements for landscaping, signage, lighting and other requirements shall apply. b. Type I landscape screening is required along property line(s) adjacent to a residential use or zone 47. Public utility transmission facility shall comply with the following conditions: a. The utility company shall secure the necessary property or right-of-way to assure for the property construction, continued maintenance, and general safety to the property adjoining the public utility transmission facility; b. All support structures for electric transmission lines shall have their means of access located a minimum of 10 feet above ground; Ordinance 14-016 Page 12 of 25 DRAFT c. The facilities shall be compatible with the surrounding uses either by distance, landscaping, buffering, or design, as determined by the director; and d. The height of any structure above ground does not exceed 125 feet. 48. The following shall apply to all secondhand stores and consignment sales: a. The subject parcel must have frontage on an arterial; and b. Minimum building size of 15,000 gross square feet (gsf); and c. Limited to a single tenant. 940. A home occupation may be established in a residence that has been legally permitted, excluding caretaker dwellings. 10. Recreational vehicles shall not be used as permanent or temporary dwelling units. Guests may park and/or occupy a recreational vehicle while visiting the occupants of a dwelling unit located on the same lot for not more than 30 days in one consecutive 12 -month period. The intent is to accommodate visiting guests and not to allow the recreational vehicle to be used as a dwelling unit. 19.70.020 I-2, Heavy Industrial district. A. Heavy Heavy Industrial designated property is characterized by intense industrial activities which include manufacturing, processing, fabrication, assembly, freight handling and similar operations. Heavy industry may have significant noise, odor or aesthetic impacts. B. Supplemental Regulations. 1. I-2 allows any use permitted in the I-1 zoning district, except as specifically provided in SVMC 19.120.050 2. Mobile food vendors shall be located on/within designated areas which do not interfere with parking or internal circulation with permission of the property owner, health certificate and permit. 3. The following structures may be erected above the height limits of this code, provided: (a) the structure is accessory to or part of a building which is a permitted use in the zone; (b) the structure complies with the height limits in the Airport Overlay zone; and (c) no residential use of the structure shall occur above the height limits prescribed in the zone: a. Penthouses or roof structures for the housing of elevators, stairways, tanks, ventilating fans, or similar equipment to operate and maintain a building. b. Fire or parapet walls, skylights, flagpoles, chimneys, church steeples, belfries, wireless masts, and similar structures. c. Structures such as silos, feed mills, batch plants, and fixed cranes which are used in a manufacturing process which utilizes vertical processing and storage of materials. d. Water stand pipes and tanks. 4. All parking, maneuvering and outdoor storage areas shall be paved. Exemptions: a. Parking and storage areas routinely used by cleated and other heavy equipment as approved by the planning director. b. The planning director may waive portions of these requirements upon recommendation by the Spokane regional clean air agency or the Spokane Valley development engineering division when it can be demonstrated that the proposed surfacing, such as grass pavers or other technology, will not adversely affect air quality, water quality or the integrity of the parking area. 5. The following features attached to structures are allowed as exceptions to the setback standards: a. Minor Projections Allowed. Minor features of a structure, such as eaves, chimneys, fire escapes, bay windows no more than 12 feet long and which cantilever beyond the foundation of the structure, uncovered stairways, wheelchair ramps and uncovered decks or balconies, may extend into a required structure setback up to 20 percent of the depth of the setback. However, they may not be within three feet of a lot line when a setback is required. b. Full Projections Allowed. In addition to subsection (B)(5)(a) of this section, the following features are allowed to project farther into the required structure setback: i. Canopies, marquees, awnings and similar features may fully extend into a street setback and may extend into the public right-of-way subject to the requirements of the building code and adopted street standards. Ordinance 14-016 Page 13 of 25 DRAFT ii. Uncovered stairways and wheelchair ramps that lead to one entrance on the street -facing facade of a building may fully extend into a street setback. iii. Uncovered decks and stairways that are no more than 42 inches above the ground may fully extend into a required structure setback. iv. On lots that slope down from the street, vehicular and pedestrian entry bridges that are no more than 42 inches above the average sidewalk elevation may fully extend into a required structure setback. v. Balconies may extend into public rights-of-way as allowed in the building code and adopted street standards. 6. Community facilities and public utility distribution facility(ics), except power poles and underground transformers, shall comply with the following conditions: a. The requirements for landscaping, signage, lighting and other requirements shall apply. b. Type I landscape screening is required along property line(s) adjacent to a residential use or �6. Public utility transmission facility shall comply with the following conditions: a. The utility company shall secure the necessary property or right-of-way to assure for the property construction, continued maintenance, and general safety to the property adjoining the public utility transmission facility; b. All support structures for electric transmission lines shall have their means of access located a minimum of 10 feet above ground; c. The facilities shall be compatible with the surrounding uses either by distance, landscaping, buffering, or design, as determined by the director; and d. The height of any structure above ground does not exceed 125 feet. 47. A home occupation may be established in a residence that has been legally permitted, excluding caretaker dwellings. 48. Recreational vehicles shall not be used as permanent or temporary dwelling units. Guests may park and/or occupy a recreational vehicle while visiting the occupants of a dwelling unit located on the same lot for not more than 30 days in one consecutive 12 -month period. The intent is to accommodate visiting guests and not to allow the recreational vehicle to be used as a dwelling unit. Section 6 . Amendment. Section 19.120.050 of Title 19 SVMC is hereby amended as follows: 19.120.050 Permitted use matrix. Ordinance 14-016 Page 14 of 25 DRAFT Permitted Use Matrix Use Category/Type Residential Zone Districts Commercial and Industrial Zone Districts Supplemental Conditions RRRRM - 1 - 2 - 3 - 4 F- 1 M F- 2 M U C C M U G 0 0 N C C R C P/ 0 S I - 12 I - Agriculture and Animal Animal processing/handlin g p Animal raising and/or keeping SSSS S S S S SVMC 19.40.150. Keeping of swine is prohibited Animal shelter S p p SVMC 19.60.080(B)(6) Beekeeping, commercial P Beekeeping, hobby S S S SVMC 19.40.150(C) Community garden SSSS SS S S S Produce may be sold pursuant to RCW 36.71.090 as adopted or amended Greenhouse/nurser y, commercial P P P P Kennel S S S S S p p See zoning districts for conditions Marijuana production S S S S Chapter 19.85 SVMC Orchard, tree farming, commercial p p Riding stable C P P Communication Facilities Radio/TV broadcasting studio P P P PP P Repeater facility p p p p p p PP PP p p Ordinance 14-016 Page 15 of 25 DRAFT Telecommunicatio n wireless antenna array SSSS S S S S CCS SS S S Chapter 22.120 SVMC Telecommunicatio n wireless support tower CCCCC C S S CCS S S S S Chapter 22.120 SVMC Tower, ham operator SSSS S S S S CCS SS S S SVMC 19.40.110(A) Community Services Community hall, club, or lodge PP P P P PP P P P Church, temple, mosque, synagogue and house of worship PPPP P P P P PPP PP Crematory P P P P P Funeral home P P P Transitional housing C Day Care Day care, adult PPPP p p p p AP P P AA Day care, child (12 children or fewer) PPPP P P P P AAP PP AA Day care, child (13 children or more) CCCC P P P P AAP PP AA Education Schools, college or university P P PP P P Schools, K through 12 PPPP PP P P P P P Schools, professional, vocational and trade schools P P P PP P P P P Schools, specialized P P PPPPP Ordinance 14-016 Page 16 of 25 DRAFT training/studios Entertainment Adult entertainment and retail S S Chapter 19.80 SVMC Carnival, circus T T T T T T Casino P P P P Cultural facilities P P PPPPP Exercise facility A A P P APP PP A A Off-road recreational vehicle use p p Major event entertainment P P P Racecourse p p p p Racetrack p p Recreation facility p p p p A PP Theater, indoor p p p p p Food and Beverage Service Espresso establishment P P PPPPP A PP Mobile food vendors S S SSSSS S S S)(2) SVMC 19.60.010(L),19.70.010(B Restaurant, full service P P APP PP P P Restaurant, drive- through or drive-in P P AC P P P P Tavern/night club P P P P P P P Group Living Assisted living/convalescent /nursing home PPP p PPP Community residential facilities (6 residents or less) p p p p p p p p Ordinance 14-016 Page 17 of 25 DRAFT Community residential facilities (greater than 6 residents under 25) PP P P P Dwelling, congregate PP P P P Industrial, Heavy Assembly, heavy p Explosive storage p p Hazardous waste treatment and storage S S SVMC 21.40.060 Manufacturing, heavy P Power plant (excluding public utility facilities) p Processing, heavy p Solid waste recycling/transfer site p p Wrecking, junk and salvage yard C P Industrial, Light Assembly, light p p p p p p p Carpenter shop p p p p Machine shop or metal fabrication P P P Manufacturing, light P P P Marijuana processing S S S S Chapter 19.85 SVMC Plastic injection molding, thermoplastic p p p p p p Processing, light p p Industrial Service Carpet/rug cleaning, dry P P Ordinance 14-016 Page 18 of 25 DRAFT cleaning, laundry, linen supply plant, commercial Contractor's yard p p Laboratories (bio safety level 2) P P P P Laboratories (bio safety level 3) P P P Laboratories (bio safety level 4) P P Recycling facility S S S P P SVMC 19.60.050(B)(4), 19.60.06 0(B)(4), 19.60.080(B)(5) Lodging Bed and breakfast P PPP P P P P P Hotel/motel P P P PP P Recreational vehicle park/campground C S SVMC 19.60.010 Medical Ambulance service p p p p p p p Hospital p p p p p Hospital, psychiatric and substance abuse RRRR RR R R RR R R RR Hospital, specialty p p p p p A A Laboratories, medical and diagnostic p p p p p Medical, dental, and hospital equipment supply/sales P P P PP P Medical/dental clinic 55 P PPP P P P 1. Primary access shall be on an arterial; and -h2. Building size shall not exceed 20% of the lot Ordinance 14-016 Page 19 of 25 DRAFT Ordinance 14-016 Page 20 of 25 square footage. Office Animal clinic/veterinary p P P s p p p Chapter 19.60 SVMC. See also supplemental conditions for kennels Office, professional p p p p PPPPP PP Parks and Open Space Cemetery PPPP P Golf course SSSS S S P S PP Chapter 22.60 SVMC Golf driving range CCCC C C P C S PP Chapter 22.60 SVMC Parks PPPP P P P P PPP PP P Public/Quasi- Public Community facilities SSSS S S S S S SS S S S SS See zoning districts for conditions Essential public facilities RRRR R R R RR R R R R Chapter 19.90 SVMC Public utility distribution facility SSSS S S S S P PP P P P PP See zoning districts for conditions Public utility transmission facility SSSS S S S S SSS SS S S S See zoning districts for conditions Tower, wind turbine support CS S S S S SVMC 19.60.050(B)(2) Residential Dwelling, accessory units SSSS SVMC 19.40.100 Dwelling, caretaker's residence S S S S S S SVMC 19.60.060(B)(1) Dwelling, duplex PPP p p p Dwelling, multifamily PPP P PSS SVMC 19.60.020(B)(2) Dwelling, single- pppp P P P P S S SVMC 19.60.020(B)(2) Ordinance 14-016 Page 20 of 25 DRAFT family Dwelling, townhouse PPP P PP P Manufactured home park S SS S S SVMC 19.40.130 Retail Sales Antique store p p p p p Appliance sales/service P P P P S S Retail sales may be accessory in industrial zones, only if manufactured/assembled on premises Bakery, retail p p PPPPP s s Floor area limited to 10% of gross leasable floor area (GLFA) not to exceed 1,000 sq. ft. Building supply and home improvement and hardware store P P S S P P P Floor area limited to 50,000 sq. ft. or less Candy and confectionery P P PPPPP P P Clothes retail sales p p p p p Convenience store P P SSPPP P P SVMC 19.60.020 Department/variety store P P S P P Floor area limited to 50,000 sq. ft. or less Educational and hobby store P P PAPPP AA Equipment sales, repair, and maintenance P P P P P Florist shop P P AAP P P P Food sales, specialty/butcher shop/meat market/specialty foods P P S P P SVMC 19.60.040(B)(3) General P P AAP P P P P Ordinance 14-016 Page 21 of 25 DRAFT sales/service Gift shop P P AAP P P A Grocery store p P S P P SVMC 19.60.040(B)(3) Office supply and computer sales P P A P P P P P Landscape materials sales lot and greenhouse, nursery, garden center, retail p p p p p p Manufactured home sales P P P Marijuana sales S S S S Chapter 19.85 SVMC Market, outdoor p p PP p p Pawn shop P P P P Pharmacy P P APP PP P Secondhand store, consignment sales P P P P P S SVMC 19.70.010(B)(8) Showroom P P P PP P Specialty stores P P AAP P P Retail Services Bank, savings and loan, and other financial institutions P P PPPPP PP Barber/beauty shop P P PPPPP P Catering services P P P P PPPPP Equipment rental shop P P P P P Personal services P P PPPPP Post office, postal P P PPPPP PP Ordinance 14-016 Page 22 of 25 DRAFT center Print shop P P APPPP P P Taxidermy P P P P P P Upholstery shop P P P P P Transportation Airstrip, private P P Heliport P P Helistop C C C C P Parking facility, controlled access P P P P P P P Railroad yard, repair shop and roundhouse p Transit center p p p p p p p Vehicle Services Automobile impound yard PP Automobile/taxi rental P P P P P PP Automobile parts, accessories and tire s P P P P P P Automobile/truck/ RV/motorcycle painting, repair, body and fender works PS P ,S P P P Enclosed structure only. SVMC 19.60.050(B)(3). Carwash P P S P P P P SVMC 19.60.040(B) Farm machinery sales and repair P P P Ordinance 14-016 Page 23 of 25 DRAFT Fueling station p p PAPP P P Heavy truck and industrial vehicles sales, rental, repair and maintenance P P Passenger vehicle, boat, and RV sales, service and repair p p p p Towing p p p p Truck stop P P Warehouse, Wholesale, and Freight Movement Auction house P P P P Auction yard (excluding livestock) p p Catalog and mail order houses P P P P P Cold storage/food locker P P Freight forwarding P P Grain elevator P P Storage, general indoors P P A AA P P PP Storage, general outdoors S S S S S P See zoning districts for conditions Storage, self- service facility PP P P P P P P Tank storage, critical material above ground SS SVMC 21.40.060, Chapter 21.50 SVMC Tank storage, critical material below ground S S S S SVMC 19.60.040, 21.40.060, Chapter 21.50 SVMC Tank storage, LPG above ground S S S S S S S SVMC 21.40.060, Chapter 21.50 SVMC Ordinance 14-016 Page 24 of 25 DRAFT Warehouse p p p p p p Wholesale business p p p p p p A = Accessory use, C = Conditional use, P = Permitted use R = Regional siting, S = Permitted with supplemental conditions T = Temporary Use Section 7. Other sections unchanged. All other provisions of Title 19 SVMC not specifically referenced hereto shall remain in full force and effect. Section 8. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 9. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this 17th day of November, 2014. ATTEST: Mayor, Dean Grafos City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 14-016 Page 25 of 25 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Department Director Approval: Check all that apply: nconsent n old business ® new business n public hearing n information n admin. report n pending legislation n executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance No. 14-018, amending Title 22 SVMC GOVERNING LEGISLATION: RCW 36.70A.106; SVMC 17.80.150 and 19.30.040 PREVIOUS COUNCIL ACTION TAKEN: Administrative report on October 7, 2014. First Reading on October 28, 2014. BACKGROUND: This amendment is intended to update language in the code for consistency with other City codes and to lessen the requirements for required parking stalls, loading areas and bicycle parking. This amendment will: 1. Update language for consistency with the building code; 2. Reformat the required parking spaces table for consistency with the permitted use matrix; 3. Reduce the number of required parking stalls for the majority of uses listed in the table; 4. Lessen the requirements for size, location and landscaping of loading spaces; 5. Clarify when and where bicycle parking is required; 6. Lessen the number of bicycle parking spaces required; 7. Add provision allowing the Director to make exceptions to the regulations. OPTIONS: Approve Ordinance 14-018, with or without further modifications. RECOMMENDED ACTION: Move to approve Ordinance No. 14-018, amending Title 22 SVMC. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Christina Janssen, Planner ATTACHMENTS: Draft Ordinance No. 14-018 Presentation DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 14-018 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON AMENDING SECTIONS OF TITLE 22 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO OFF STREET LOADING SPACES, BICYCLE PARKING AND OFF STREET PARKING REGULATIONS AND OTHER MATTERS RELATING THERETO. WHEREAS, on September 25, 2007, the City of Spokane Valley (City) adopted Spokane Valley Municipal Code (SVMC) Title 22, pursuant to Ordinance 07-015; and WHEREAS, on October 28, 2007, SVMC Title 22 became effective; and WHEREAS, such regulations are authorized by RCW 36.70A; and WHEREAS, on August 8 and 15, 2014, notice of the Planning Commission public hearing was published in the Valley News Herald; and WHEREAS, on August 14, 2014, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing a 60 -day notice of intent to adopt amendments to Spokane Valley development regulations; and WHEREAS, on August 14, 2014, the Planning Commission held a study session; and WHEREAS, on August 28, 2014, the Planning Commission held a public hearing, received evidence, information, public testimony, and a staff report with a recommendation followed by deliberations; and WHEREAS, on September 11, 2014, the Planning Commission continued deliberations and provided a recommendation; and WHEREAS, on September 25, 2014, the Planning Commission approved the findings and recommendations; and WHEREAS, on October 7, 2014, City Council reviewed the proposed amendments; and WHEREAS, the amendments set forth below are consistent with the goals and policies of the City's Comprehensive Plan; and WHEREAS, SVMC Title 22, as amended, bears a substantial relation to the public health, safety and welfare and protection of the environment. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to amend Title 22 SVMC to provide greater flexibility in locating off-street loading spaces and remove the requirement for landscape screening of those facilities, lessen the number of bicycle parking spaces required, reformat the required parking spaces matrix, and reevaluate and adjust the number of parking stalls required for specific uses. Section 2. Findings and Conclusions. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the proposed Ordinance 14-018 Page 1 of 16 DRAFT amendments and recommends approval of the amendments. The City Council has read and considered the Planning Commission's findings. The City Council hereby makes the following findings: A. Growth Management Act Policies - Washington State Growth Management Act (GMA) provides that each city shall adopt a comprehensive land use plan and development regulations that are consistent with and implement the comprehensive plan. B. City of Spokane Valley Goals and Policies - The City of Spokane Valley has adopted goals and policies consistent with the GMA and adopted County -Wide Planning Policies, set forth below. Land Use Policy LUP-1.3: Review and revise as necessary, existing land use regulations to provide for innovation and flexibility in the design of new residential developments, accessory dwelling units and in -fill development. Economic Goal EDG-7: Maintain a regulatory environment that offers flexibility, consistency, predictability and clear direction. Economic Policy EDP -7.1: Evaluate, monitor and improve development standards to promote compatibility between adjacent land uses; and update permitting processes to ensure that they are equitable, cost-effective, and expeditious. Economic Policy EDP -7.2: Review development regulations periodically to ensure clarity, consistency and predictability. C. Conclusions 1. The amendments provide increased options for locating off-street loading spaces. 2. The amendments allow greater flexibility for size and type of bicycle parking facilities while decreasing the number of bicycle parking spaces. 3. The amendments reformat the required parking spaces matrix and update the ratios for calculating the number of required parking spaces for specific uses. 4. The amendments bear a substantial relation to public health, safety, welfare, and protection of the environment. 5. The City initiated code text amendments are consistent with the City's adopted Comprehensive Plan and the approval criteria contained in SVMC 17.80.150(F). 6. The Growth Management Act stipulates that the comprehensive land use plan and development regulations shall be subject to continuing review and evaluation by the City. Section 3. Amendment. Spokane Valley Municipal Code Title 22 is hereby amended as follows: 22.50.020 Vehicle parking. 1 A. Rules for Computing Number of Parking Spaces Shown in Table 22.50 2. The number of required off- street parking spaces shall be based on the following: 1. "Floor areaGross square feet" shall mean the gross square feet total area of the specific use. 2. Where fractional spaces result, the parking spaces required shall be constructed to the nearest whole number. 3. Uses not specified in Table 22.50-2 shall provide parking based on a use of similar nature. 4. New Construction. Prior to occupancy of a new structure within any zoning district, off-street vehicle parking shall be provided in accordance withpursuant to Table 22.50-2. Ordinance 14-018 Page 2 of 16 DRAFT 5. Expansion of Existing Use. Prior to occupancy of an expanded (enlarged) floor area, off-street vehicle parking shall be provided in accordance withpursuant to Table 22.50-2 based on the expanded square footage. 6. Change of Occupancy. If a change in the occupancy classification is required, off-street parking shall be provided pursuant to Table 22.50-2 based on the proposed use prior to occupancy. If the minimum number of vehicle parking spaces required for the change of use added to the existing on site parking supply falls short of the minimum number of vehicle parking spaces required for the project as a whole, the applicant shall provide additional spaces to bring the total supply up to the minimum required. 7. In the case of multiple -use occupancies, other than shopping centers, in a building or on a lot, the total requirement for off-street parking shall be the sum of the requirements for the various uses computed separately. 8. Tandem spaces shall not count as required parking. 9. All parking, maneuvering and loading areas shall be paved. 10. The Director may allow a reduction up to 25% when the applicant makes a written request demonstrating site conditions that prohibit compliance with these requirements. B. Location of parking spaces, except as follows: 1. For nonresidential uses, required off-street parking shall be located in the same zone or in a zone which allows the use for which the parking is required. 2. All parking spaces required herein shall be located on the same parcel with the building or use served unless: a. The parking is located on a contiguous parcel or parcels under the same ownership and title notice is filed identifying the parking serving the other building or use; or b. If the required parking for a building or use is located on a parcel(s) other than described in subsection (B)(1) of this section, the owner of the parcel upon which the proposed parking is located executes a joint parking agreement in a form acceptable to the city attorney, stating that the parcel is devoted in whole or in part to required parking for the use of a parcel or parcels under separate ownership. The agreement shall be binding on both properties and shall be recorded with the Spokane County auditor's office and filed with the Spokane Valley department of community development; c. Where shared parking is proposed, the minimum number of parking spaces for all shared uses shown on Table 22.50-2 shall be calculated. When these totals are applied to the percentages shown on Table 22.50-1, the minimum number of parking spaces required is the largest sum of the individual totals for each time period; d. Parking not provided on the same site as the use or structure shall not be separated from the use or building by a street designated as an arterial. Ordinance 14-018 Page 3 of 16 DRAFT Table 22.50-1— Shared Use Allowances General Land Use Classification Weekdays Weekends 1:00 a.m. — 7:00 a.m. 7:00 a.m. — 6:00 p.m. 6:00 p.m. — 1:00 a.m. 1:00 a.m. — 7:00 a.m. 7:00 a.m. — 6:00 p.m. 6:00 p.m. — 1:00 a.m. Office 5% 100% 5% 0% 15% 0% Retail sales and services 0% 100% 80% 0% 100% 60% Restaurant (not 24- hr.) 20% 70% 100% 30% 75% 100% Residential 100% 60% 100% 100% 75% 95% Theatre 0% 60% 100% 0% 80% 100% Hotel Guest rooms 100% 55% 100% 100% 55% 100% Tavern/bar/lounge 100% 55% 100% 100% 55% 100% Conference rooms 0% 100% 100% 0% 100% 100% Religious institution 0% 25% 50% 0% 100% 50% 3. Up to 50 percent of the parking facilities required by this chapter for a "daytime use" may be provided by the parking facilities of a "nighttime" use or vice versa; provided, that the parking area shall be subject to a reciprocal parking agreement and the conditions set forth herein. 4. Up to 100 percent of the weekend and/or nighttime parking facilities required by this chapter for a church, auditorium, stadium, and/or other assembly areas incidental to public or private schools may be supplied by parking facilities required for school use. Ordinance 14-018 Page 4 of 16 DRAFT Table 22.50 -2 -Required Parking Spaces for Specific Activities NAICS NAIGS s Uses -14 115 Agricultural processing plant, warehouse 1 per employee 62 62191 Ambulance service 1 per ambulance plus 1 per employee on the largcst shift 51191 Animal clinic/veterinary 1 per 250 square feet of gross indoor floor area 34 311 Animal processing facility 1 per employee 44 /112 113 Appliance and furniture sales/service. 1 per 1,000 square feet of display arca 62 623312 Assisted living facility 1 per 1 residents plus 1 per staff on largest shift 44 444 Auction yard (excluding livestock) 1 per 300 gross square feet 71, 61 74 Auditoria, theatres, stadia (including religious sanctuaries) 1 per 1 fixed seats or 1 per 150 square feet of floor area Automobile impound yard 1 per 500 gross square feet of building arca plus 1 per 5,000 gross square feet of outdoor storage arca 4g 43 Automobile sales/rental I 1 1 area, 1 per 2,000 gross square feet of outside display area 81 811121 Automobile/truck/RV/motorcycle service, painting, repair, body and fender works 1 per 300 gross square feet plus 2 per service bay (each space in a service bay counts as a parking space) 52 52211 Bank, savings/loan and other financial institutions 1 per 250 gross square feet 81 $4-21 Barber/beauty shop 1 per chair and 1 per employee 721191 Bed and breakfast 1 per guest room in addition to resident parking 74 71395 Bowling alley 2.5 per lane, except when located in a shopping center 34 31212 Brewery, winery and/or distillery 1 per each employee on the maximum shift plus 1 space per 1 seats in any tasting room or other visitor facility 44 /1111 Building supply and home improvement 1 per 300 gross square feet of retail arca, 1 per 1,000 gross square feet of warehouse area, 1 per 600 gross square feet of assembly or light manufacturing arca 56112 Call center, telephone 1 per employee 71399 Carnival, circua 1 per 100 gross square feet lot arca 32 3 Carpenter shop 1 per 600 gross square feet 81 811192 Carwash, self service 2 spaces for drying and cleaning purposes per stall, plus 3 reservoir spaces in front of each stall Ordinance 14-018 Page 5of16 DRAFT NAICS NAICS s Uses 7132 Casino 1 per 50 gross square feet of dining, bar, gaming and dance space, plus 1 per 2 employees 64 611: College or university 1 per 600 gross square feet of classroom and 1 per 5 seats in principal assembly room 54- 8131 Community hall, club or lodge 1 per 200 gross square feet 81 5�4 Community recreational facility 1 per 200 gross square feet 62 623-2 Community residential facility 2 plus 1 per employee on maximum shift 56173 Composting commercial storage/processing, 3 plus 1 per employee 23 Contractor's yard 1 per employee 62 Convalescent home, nursing home 1 per 2 beds 44 /11512 Convenience store 1 per 350 gross square feet, plus 2.5 seats of on site seating, but not less than 10. Service area at gas pumps shall not be counted as parking spaces 6-2 621110 Day care, child and adult 1 per employee, plus 1 per 10 children or adults 81 $4-23 Dry cleaning, retail The greater of 3 spaces or 1 per 300 square feet except where located in a shopping center. 54- 8123 Dry cleaning, laundry, linen supply plant, commercial 1 per 600 gross square feet 54- 54-4 Dwelling, accessory apartments 1 per dwelling unit 72 7213 Dwelling, congregate 1 per sleeping room 54- 811 Dwelling, multifamily Studio and 1 bedroom 1 per dwelling unit, plus 5% of total for guests Two or more bedrooms guests .. ° . . . 81 81] Dwelling, one and two family, townhouse 2 per dwelling unit 33 33] 335 Electrical/electronic/computer component and manufacturing/assembly system 1 per 600 gross square feet 74 713 Entertainment/recreation facilities, indoor 1 per 200 gross square feet, except when located in a shopping center 74 71391 Entertainment/recreation facilities, outdoor Golf courso 1 per holo Golf driving range/training center 2 per designated driving station on driving range and 1 per 500 square feet of putting/chipping green Skating rink 1 per 200 gross square feet Ordinance 14-018 Page 6 of 16 DRAFT NAICS NAIC—S s Uses Sports field 20 per acre of site Swimming pool/jacuzzi 1 per 100 gross square feet of pool area Tennis, racquetball and similar courts 2 per court 53 5323 Equipment rental shop 1 per 300 gross square feet of retail, office or shop use, 1 per 1,000 gross square feet of outdoor storage or display area 81 811 Equipment sales, repair, and maintenance 3 plus 1 per employee 72 7222213 Espresso/latte stand 1 plus 1 per employee 74 7139] Exercise facility/gym athletic club 1 per 100 gross square feet Fire station 1 space per employee on the maximum shift 48 484 Freight forwarding 1 per 2,000 square feet 44 /117 Fueling station 1 per l pumps S4 81221 Funeral home 1 per 5 scats in largest chapel, plus 1 space per employee, plus 1 space for each facility vehicle 4- 1111 Greenhouse/nursery, commercial 1 per 100 gross square feet of indoor retail, 1 per 1,000 gross square feet of outdoor display or storage area 6-2 6421 Hospital 1 per patient bed 72 7211 Hotel/motel 1 per guest room in addition to resident parking 81 81291 Kennel/animal boarding/shelter 3 plus 1 per each employee Laboratories 1 per 600 gross square feet of office, 1 per 600 gross square feet of laboratory or shop arca 44 4449 Landscape materials sales 3 plus 1 per employee 81 812310 Laundromat 1 per 250 square feet 81 81] Manufactured (mobile) home park 0 parking 31 33 Manufacturing 1 per 1,000 gross square feet or 1 per each 3 employees on a maximum shift 6-2 6-244 Medical clinic 1 per 200 gross square feet 23 236115 Model home sales 1 per 2,000 gross square feet of sales area 44 44-14 Motor vehicle parts sales/service 1 per 300 square feet 74 71211 Museum, libraries 1 per 800 gross square feet Office, professional and general 1 per 250 gross square feet 49 /191 Post office, postal center 1 per 200 gross square feet of floor area plus 1 employee 56113 Print shop 1 per 100 gross square fee 74 711212 Racetrack 1 per each] fixed seats 72 7212 Recreational vehicle park/campground 1 per RV park/campsite Ordinance 14-018 Page 7 of 16 DRAFT NAICS NAWS s Uses 44 /11121 Recreational vehicle sales and scrvico 1 per 3,000 gross square feet of display arca 72 722 Restaurant 1 per 200 gross square feet, except when located in a shopping center 1115 Retail sales, indoor 1 per 200 gross square feet, except when located in a shopping ccntcr 1115 Retail sales, outdoor 1 per 5,000 gross square feet of retail sales area in addition to any parking requirements for buildings, except when located in a shopping ccntcr 64 6444 Schools, professional, vocational and trade. 1 per each 3.5 seats in classroom area 64 6444 Schools, public and private, 7 through 12 1 per classroom, 1 per each employee and 1 per seats in auditorium or assembly room 64 6444 Schools, public and private, K through 7 2 per classroom and 1 per each 2 employees 84 812 Services, retail 1 per 250 square feet except when located in a shopping center Shopping centers 1.5 per 1,000 square feet of gross leasable area (GLA) for centers having GLA less than 100,000 gross square feet, and 5 per 1,000 gross square feet of GLA for centers having a GLA of over 100,000 gross square feet Showroom, industrial 1 per 500 gross square feet of display area 5-6 56292 Solid waste recycling/transfer site. 3 plus 1 per each employco 64 61162 Specialized training/learning schools or studios 1 per 300 gross square feet 45 4M Storage, general indoors, warehousing 1 per each 3,500 gross square feet 45 '151 Storage, general outdoors, display 3 plus 1 per each employee 44 3152 Personal services 1 per 250 square feet 72 4 Tavern 1 per 200 gross square feet, except when located in a shopping ccntcr 4g 4864 Transit center 1 per each 200 gross square feet 49 /19311 Warehousing 1 per each 3,500 gross square feet 66 56292 Wrecking, recycling, junk and salvage yafds- 1 per each employee plus 3 visitor spaces Ordinance 14-018 Page 8 of 16 DRAFT Use Required parking Agriculture and Animal Animal processing/handling 1 per staff on largest shift Greenhouse/nursery, commercial 1 per 500 gross square feet Community Services Church, temple, mosque, synagogue and house of worship 1 per 4 fixed seats or 1 per 150 square feet of floor area Community hall, club or lodge 1 per 350 gross square feet Funeral home 1 per 500 gross square feet Daycare Day care, adult and child 1 per 500 gross square feet Education Schools, college or university 1 per 600 gross square feet of classroom and 1 per 5 seats in principal assembly room Schools K through 8 Lper classroom Schools, 9 through 12 7 per classroom Schools, professional, vocational and trade 1 per 600 gross square feet Schools, specialized training studios 1 per 350 gross square feet Entertainment Casino 1 per 350 gross square feet Cultural Facilities 1 per 800 gross square feet Major event entertainment and indoor theaters 1 per 4 fixed seats or 1 per 150 square feet of floor area Recreation facility, indoor 1 per 350 gross square feet Recreation facility, outdoor 20 per acre of site Food and Beverage Service Brewery, winery and/or distillery 1 per 1,000 gross square feet Espresso establishment, Restaurant Tavern/night club, 1 per 250 gross square feet, min of 2 Tasting room Group Living Assisted living facility/convalescent/nursing home 1 per 4 residents plus 1 per staff on largest shift Community residential facility 1 per 4 residents Dwelling, congregate 1 per sleeping room Industrial, Light & Heavy Assembly/manufacturing/processing, light 1 per 600 gross square feet Assembly/manufacturing/processing, heavy 1 per 1,000 gross square feet Wrecking, recycling, junk and salvage yards 1 per 2,000 gross square feet Industrial Service Carpet/rug cleaning, dry cleaning, laundry, linen supply 1 per 1,000 gross square feet plant, commercial Laboratories (all bio safety labels) 1 per 1,000 gross square feet Lodging Bed and breakfast, hotel/motel 1 per guest room and 1 per staff on largest shift Medical Hospital 1 per 500 gross square feet Medical/dental clinic Two or less professionals 1 per 500 gross square feet Three or more professionals 1 per 350 gross square feet Ordinance 14-018 Page 9 of 16 DRAFT Office Animal clinic/veterinary 1 per 500 gross square feet Call center 1 per 250 gross square feet Office, professional and general 1 per 500 gross square feet Residential Dwelling, accessory units 1 per dwelling unit Dwelling, multifamily Dwelling, Studio and 1 bedroom 1 per dwelling unit, plus 5% of total for guests Dwelling, Two or more bedrooms 1.5 per dwelling unit, plus 5% of total for guests Dwelling, one -and two-family, townhouse 2 per dwelling unit Manufactured (mobile) home park 2 per dwelling unit plus 5% total for guest parking Retail Sales Appliance and furniture sales/service 1 per 1,000 square feet of display area Building supply and home improvement 1 per 350 gross square feet Convenience store 1 per 400 gross square feet Equipment sales, rental maintenance & repair 1 per 1,000 gross square feet Landscape materials sales 1 per 1,000 gross square feet Retail sales, indoor, including shopping centers 1 per 350 gross square feet Retail sales, outdoor 1 per 5,000 gross square feet of display area Showroom Lper 2,000 gross square feet Retail Services Personal services 1 per 350 gross square feet Banks, savings and loan, and other financial institutions, 1 per 350 gross square feet Post office, postal centers, and other similar uses Vehicle Services Automobile parts, accessories and tires 1 per 300 gross square feet Automobile/taxi rental, Passenger vehicle sales, service and 1 per 1,000 gross square feet of building repair footprint and 1 per 5,000 square feet of indoor/outdoor display area Automobile/truck/RV/motorcycle service, painting, repair, 1 per 500 gross square feet body and fender works Boat and RV sales, and service and repair 1 per 1,000 gross square feet of building footprint and 1 per 5,000 square feet of indoor/outdoor display area Carwash, self-service 1 per 500 gross square feet Fueling station 1 per 4 pumps Warehouse Wholesale and Frei • ht Movement Freight forwarding 1 per 2,000 gross square feet Storage, general indoors, warehouse 1 per 3,500 gross square feet Storage, general outdoors, display 1 per 1,500 gross square feet C. Off -Street Parking Design Standards and Minimum Dimensions. Ordinance 14-018 Page 10 of 16 DRAFT Table 22.50-3 — Parking Minimum Design Requirements Parking Angle (in degrees) Standards Stall Projection Minimum Stall Width Minimum Stall Depth Minimum Aisle Width D A SP B C One -Way Two -Way 0 (parallel) 8'6" 22' 8' 20' 20' 30 17' 8'6" 17' 20' 20' 45 12' 8'6" 17'6" 20' 20' 50 11'1" 8'6" 18' 20' 20' 55 10'5" 8'6" 18'6" 20' 20' 60 9'6" 8'6" 19' 20' 20' 65 9'5" 8'6" 19'6" 20' 21' 70 9'1" 8'6" 19'6" 20' 21'6" 75 8'10" 8'6" 19' 20' 22' 90 8'6" 8'6" 18' 20' 22'6" Figure 22.50-1 — Calculation of Parking Spaces c 0 Ordinance 14-018 A 0 Page 11 of 16 DRAFT D. Compact Car Allowance. 1. A maximum of 30 percent of the total required off-street parking stalls may be permitted and designated for compact cars. 2. Each compact stall shall be designated as such, with the word "COMPACT" printed onto the stall, in a minimum of eight -inch letters and maintained as such over the life of the use of both the space and the adjacent structure it serves. 3. Dimensions of compact parking stalls shall be eight feet by 17 feet. 4. Compact spaces shall be designated in one specific area of the off-street parking facility. E. Carpool/Vanpool Parking. New office and industrial development with 50 or more required parking spaces shall designate at least five percent of the spaces for employee carpool or vanpool parking. Employee carpool and vanpool parking shall be located closer to the building entrance or the employee entrance than other employee parking with the exception of accessible parking. The carpool/vanpool spaces shall be clearly marked "Reserved Carpool/Vanpool Only." F. All traffic circulation lanes and fire lanes must be maintained free and clear of merchandise, carts and any other materials to allow for emergency access. G. Accessible Parking. The intent of this subsection is to comply with the American Disabilities Act by allowing a person with a physical disability to independently get to a site, facility, building or element (American National Standards Institute, Inc.). 1. Location. Accessible parking spaces shall be located on the shortest accessible route of travel from adjacent parking to an accessible building entrance. Where buildings have multiple accessible entrances with adjacent parking, accessible parking spaces shall be dispersed and located near the accessible entrances. 2. Hospital Outpatient Facilities. Ten percent of patient and visitor parking spaces provided shall be accessible. 3. Rehabilitation Facilities and Outpatient Physical Therapy Facilities. Twenty percent but not less than one of the portion of patient and visitor parking spaces shall be accessible. 4. Van Spaces. For every six or fraction of six accessible parking spaces, at least one shall be a van -accessible parking space. Figure 22.50-2 u Ordinance 14-018 Page 12 of 16 DRAFT 5. Accessible car and van parking space size shall be as follows: a. Car parking spaces shall be eight feet (96 inches) minimum in width. b. Van parking spaces shall be 11 feet (132 inches) minimum in width. Exception: Van parking spaces shall be permitted to be eight feet (96 inches) minimum in width where the adjacent access aisle is eight feet (96 inches) minimum in width. Table 22.50-4 — Accessible Parking Spaces Required Total Parking Spaces Provided Minimum Number of Accessible Spaces 1to25 1 26 to 50 2 51 to 75 3 76 to 100 4 101 to 150 5 151 to 200 6 201 to 300 7 301 to 400 8 401 to 500 9 501 to 1,000 2% of total More than 1,000 20, plus one for each 100 over 1,000 Section 4. Amendment. Spokane Valley Municipal Code Title 22 is hereby amended as follows: 22.50.030 Off-street loading. A. Every building or part thereof erected or occupied for retail business, service, wholesale, manufacturing, storage, warehousing, hotel/motel, industrial or any other similar use_ similarly involving the receipt or distribution that receives or distributes by vehicles of materials or merchandise shall provide and maintain eft the same premises loading spaces onsite in accordance with the following requirements: 1. All parking, loading and maneuvering of trucks shall be conducted on private property and shall not interfere with parking spaces or landscaping. 2. Loading spaces shall be located a minimum of 60 feet from any front property line. The Director may allow exceptions when the applicant makes a written request demonstrating conditions that prohibit compliance with this requirement. 3. The minimum dimensions of oOff-street loading spaces shall measurebe as follows 12 feet wide by 30 feet long. Ordinance 14-018 Page 13 of 16 DRAFT a. When one space is required, it shall measure 12 feet wide, 30 feet long and 15 feet high (if a deck), b. When two or more spaces arc required, they shall measure 12 feet wide, 60 feet long and 15 feet high (if a dock). 2. Loading facilities located on the side of a building but not facing a street shall be set back :: - rty line a minimum distance of 60 feet. 4. Required passenger vehicle parking shall not be allowed within the truck dock apron space. 5. The minimum number of off-street loading spaces —shall be pursuant to shown on the following tTable are required22.50-7: Table 22.50-7 — Loading Spaces Required Use/Gross Square Feet Required Loading Spaces Industrial, manufacturing wholesale, warehouse, similar uses 10,000 — 40,000 square feet 1 space 40,001 — 60,000 square feet 2 spaces 60,001 — 100,000 square feet 3 spaces Over 100,000 square feet 1 space for each 50,000 square feet or part thereof Restaurants 20,000 — 60,000 square feet 1 space 60,001 — 100,000 square feet 2 spaces Over 100,000 square feet 1 space for each 50,000 square feet or part thereof Hospitals, convalescent/nursing homes and similar institutions 10,000 — 40,000 square feet 1 space 40,001 — 100,000 square feet 2 spaces Over 100,000 square feet 1 space for each 50,000 square feet or part thereof Department stores, retail and other commercial uses 10,000 — 20,000 square feet 1 space 20,001 — 50,000 square feet 2 spaces 50,001 — 100,000 square feet 3 spaces Over 100,000 square feet 1 space for each 50,000 square feet or part thereof B. Screening of Off Street Loading Areas. 1. Off street loading spaces and apron space shall not be located on the street side of any building face dedicated streets, loading spaces and apron space shall be located at the rear or .side of the building and screened from view of the abutting streets for a minimum of 35 feet in accordance with the provisions of SVMC 22.70.030(1). In the industrial zones, off street loading Ordinance 14-018 Page 14 of 16 DRAFT spaces and apron space may be located on the street side of buildings, providing that they are screened from view of the abutting streets for a minimum of 35 feet in accordance with the provisions of SVMC 22.70.030(1); 2. No loading dock or service bay doors shall be constructed on any portion of a front wall or on a side or rear wall within 60 feet of any front property line or adjacent to the street. (Ord. 09 033 § 5, 2009; Ord. 09 010 § 1, 2009; Ord. 08 007 § 1, 2008; Ord. 07 015 § 'I, 2007. Formerly 22.50.010). Section 5. Amendment. Spokane Valley Municipal Code Title 22 is hereby amended as follows: 22.50.040 Bicycle Parking. Bicycle parking shall be provided by all uses in multifamily residential, commercial, mixed use, office, and light industrial zoning districts pursuant to SVMC Table 22.50 822.50.40(A) through (F). Bicycle parking is not required when the primary use of a business is to service vehicles. A. Bicycle -parking shall consist of permanent bicycle spaces are individual units within ribbon racks capable of , inverted "U" racks, locking wheel racks, lockers, or other similar permanent structures accommodating fwe-two or more bicycles. B. Multifamily developments shall provide one bike rack for every two buildings, including clubhouse and rental offices. C. All other uses shall provide bike spaces pursuant to Table 22.50-8. Table 22.50 -8 -Required Bicycle Spaces Total Parking Spaces Minimum Number of Bicycle Spaces Required } Required- 0to24 0 25 to 50 2 50 to 100 4 100-250 6 250-500 8 More than 500 10 A. Bicycle racks and/or storage shall be provided when 25 or more parking spaces are required, at a ratio of one rack for every 25 parking spaces. BD. Required bicycle parking must shall be located within 50 feet of an entrance to the building or use. Ordinance 14-018 Page 15 of 16 DRAFT GE. If bicycle parking is not visible from the street, a sign must be posted indicating the location of the bicycle parking spaces.The location of the bicycle racks shall be visible from the street to promote usage and enhance security. DF. All bicycle parking must shall be separated from motor vehicle traffic by a barrier, curb, post, bollard, landscaping or other similar device. facilities on their property. The Director may allow exceptions when the applicant makes a written request demonstrating site conditions that prohibit compliance with these requirements Section 6. Other sections unchanged. All other provisions of Title 22 SVMC not specifically referenced hereto shall remain in full force and effect. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 8. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this 17th day of November, 2014. ATTEST: Mayor, Dean Grafos City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 14-018 Page 16 of 16 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Department Director Approval: Check all that apply: nconsent n old business ® new business n public hearing n information n admin. report n pending legislation n executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance 14-019, Amending SVMC 19.40.130 GOVERNING LEGISLATION: RCW 36.70A.106; SVMC 17.80.150 and 19.30.040 PREVIOUS COUNCIL ACTION TAKEN: Administrative report BACKGROUND: This amendment is intended to provide more flexibility when developing a new manufactured home park (MHP) or when redeveloping an existing MHP. This amendment will: 1. Revise the development review requirements; 2. Increase the allowed density for MHPs; 3. Establish five spaces as the minimum space requirement for a MHP; 4. Establish a 10 percent open space requirement for new MHPs; 5. Eliminate space coverage and minimum space width requirements; 6. Place setback information in a table; 7. Revise setbacks to be consistent with fire and building code requirements. Based on comments received at the First Reading and further analysis of the issue, staff recommends the carport setback be reduced from 20 feet to 10 feet. Parking is a challenging issue for manufactured home parks. The 20 -foot setback was proposed with the thought that many people use a detached carport structure for storage and park a vehicle in front of the structure. The 10 foot setback will not provide a large enough space in front of the carport to park a vehicle but may have the benefit of encouraging tenants to use the carport as intended. On August 28, 2014, the Planning Commission conducted a public hearing to consider the amendment. On September 11, 2014, the Planning Commission voted 6-0 to recommend approval of the amendment. On October 7, 2014 staff provided an administrative report to City Council. Council consensus was to move the amendment to a First Ordinance Reading. On October 21, 2014 staff provided additional manufactured home park density information. Public testimony was heard regarding carport setbacks. After discussion, Council requested that staff study the issue further and discuss potential language modifications at the Second Reading of the ordinance. OPTIONS: Move to approve the ordinance, with or without further modification. RECOMMENDED ACTION: Move to approve Ordinance 14-019. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Martin Palaniuk, Planner ATTACHMENTS: Draft Ordinance 14-019 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 14-019 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON AMENDING SECTION 19.40.130 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO MANUFACTURED HOME PARK DENSITY, OPEN SPACE, SETBACKS AND OTHER MATTERS RELATING THERETO. WHEREAS, on September 25, 2007, the City of Spokane Valley (City) adopted Spokane Valley Municipal Code (SVMC) Title 19, pursuant to Ordinance 07-015; and WHEREAS, on October 28, 2007, SVMC Title 19 became effective; and WHEREAS, such regulations are authorized by RCW 36.70A; and WHEREAS, on August 8 and 15, 2014, notice of the Planning Commission public hearing was published in the Valley News Herald; and WHEREAS, on August 14, 2014, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing a 60 -day notice of intent to adopt amendments to Spokane Valley development regulations; and WHEREAS, on August 14, 2014, the Planning Commission held a study session; and WHEREAS, on August 28, 2014, the Planning Commission held a public hearing, received evidence, information, public testimony, and a staff report with a recommendation followed by deliberations and; WHEREAS, on September 11, 2014, the Planning Commission continued deliberations and provided a recommendation; and WHEREAS, on September 25, 2014, the Planning Commission approved the findings and recommendations; and WHEREAS, on October 7, 2014, City Council reviewed the proposed amendment; and WHEREAS, the amendment set forth below is consistent with the goals and policies of the City's Comprehensive Plan; and WHEREAS, SVMC 19.40.130, as amended, bears a substantial relation to the public health, safety and welfare and protection of the environment; NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to amend SVMC 19.40.130 by clarifying Manufactured Home Park establishment and review requirements, revising the density allowed per acre, adding an open space requirement, removing building coverage requirements, removing the minimum space width requirement, increasing minimum setback requirements, and organizing setback information into a table. Section 2. Findings and Conclusions. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the proposed Ordinance 14-019 Page 1 of 4 DRAFT amendments and recommends approval of the amendment. The City Council has read and considered the Planning Commission's findings. The City Council hereby makes the following findings: A. Growth Management Act Policies - Washington State Growth Management Act (GMA) provides that each city shall adopt a comprehensive land use plan and development regulations that are consistent with and implement the comprehensive plan. B. City of Spokane Valley Goals and Policies - The City of Spokane Valley has adopted goals and policies consistent with the GMA and adopted County -Wide Planning Policies, set forth below. Land Use Policy LUP-1.3 — Review and revise as necessary, existing land use regulations to provide for innovation and flexibility in the design of new residential developments, accessory dwelling units and in -fill development. Land Use Goal LG -2 — Encourage a wide range of housing types and densities commensurate with the community's needs and preferences. Land Use Policy LUP-2.4 — Residential developments should be designed to provide privacy and common open space. Open space areas shall be proportionate to the size of the residential development. Housing Goal HG -1 — Encourage diversity in design to meet the housing needs of the residents of the community and region Economic Development Goal LG -7 — Maintain a regulatory environment that offers flexibility, consistency, predictability and clear direction. Economic Policy EDP -7.2 — Review development regulations periodically to ensure clarity, consistency and predictability. Neighborhood Goal NG -2 — Preserve and protect the character and quality of life of Spokane Valley's residential neighborhoods. C. Conclusions 1. The amendment encourages continued manufactured home park use in zones where the current density exceeds the underlying zone as redevelopment will result in a loss of density. It also encourages continued manufactured home park use in zones that will allow a greater density than currently exists. 2. The amendment will ensure Manufactured Home Park density remains consistent with the Comprehensive Plan and underlying zones with regards to density. Multi -family zones will be allowed an increase in density up to 12 units per acre. 3. The amendment will ensure open space is provided for the residents of manufactured home parks. 4. The amendment will provide flexibility with regard to space width, length, and configuration when siting and planning a new manufactured home community. 5. The amendment will make building and structure setbacks consistent with building and fire separation requirements. 6. The amendment bears a substantial relation to public health, safety, welfare, and protection of the environment. 7. The city initiated code text amendment is consistent with the City's adopted Comprehensive Plan and the approval criteria contained in SVMC 17.80.150(F). Ordinance 14-019 Page 2 of 4 DRAFT 8. The Growth Management Act stipulates that the comprehensive land use plan and development regulations shall be subject to continuing review and evaluation by the City. Section 3. Amendment. Spokane Valley Municipal Code Table 19.60-1 is hereby amended as follows: 19.40.130 Manufactured home parks. A. Manufactured home parks shall require approval of a binding site plan and site plan review, which includes a detailed site development plan in compliance with the development standards of this code pursuant to SVMC 20 Subdivision Regulations and SVMC 19.130 Site Plan Review, B. The site development plan will be reviewed and approved for compliance with ordinances and standards by the Spokane County utilities department, Spokane County regional health district and other appropriate agencies. BG. Manufactured housing home parks density shall be consistent with the zoning classification they are located in not to exceed seven 12 units per acre, with a minimum of 3,600 square feet per space. A minimum of five manufactured home spaces shall be required per park. C. Manufactured home parks shall provide not less than 10 percent of the gross area of the park for common open space for the use of its residents. The maximum building coverage for each manufactured home space shall be 50 percent; provided, that open patio covers, awnings, and/or carports shall not be considered buildings when calculating this coverage. DE. Each manufactured home space shall be a minimum of /15 feet in width havewith-direct frontage on a public or private roadstreet. E€. The minimum setbacks shall be pursuant to Table 19.40.130 1.for manufactured homes at park perimeter are as follows: 1. Twenty five feet from all public rights of way. 2. Side yard: 10 feet from park perimeter at the overall site lot side line. 3. Rear yard: 10 feet from park perimeter at the overall site lot rear line. Three feet for any accessory structure such as patio covers, awnings and/or carports. G. Minimum setbacks for individual in park spaces: 2. Side and rear yard: five feet. 3. Accessory structures such as patio covers, awnings, and/or carports: three feet. Ordinance 14-019 Page 3 of 4 DRAFT Table 19.40.130-1 Manufactured Home Park Minimum Setbacks (In Feet) * * Greater setback shall control ** For flanking streets, the setback may be 5 feet along the carport's non -access street. Section 4. Other sections unchanged. All other provisions of SVMC 19.40 not specifically referenced hereto shall remain in full force and effect. Section 5. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary there in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this 17th day of November, 2014. ATTEST: Mayor, Dean Grafos City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 14-019 Page 4 of 4 Minimum setback from the property Minimum setback from the lines of individual in park spaces boundary of the manufactured home park Front and Side Yard Rear Yard Side Yard Rear Yard Right -of - Flanking Way Street Yard Manufactured 45 55 10 10 20 Homes Patio covers, 45 3-5 3-5 3-5 3-5 20 decks, landings, awnings Carports 10** 3-5 25 25 25 20 * Greater setback shall control ** For flanking streets, the setback may be 5 feet along the carport's non -access street. Section 4. Other sections unchanged. All other provisions of SVMC 19.40 not specifically referenced hereto shall remain in full force and effect. Section 5. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary there in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this 17th day of November, 2014. ATTEST: Mayor, Dean Grafos City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 14-019 Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance No.14-020 adopting the Shoreline Master Program (SMP) GOVERNING LEGISLATION: Shoreline Management Act (SMA) RCW 90.58 PREVIOUS COUNCIL ACTION TAKEN: Numerous discussions regarding local implementation of the Shoreline Management Act under RCW 90.58. BACKGROUND: The City has conducted a comprehensive SMP update. The update has been prepared consistent with the SMA and its implementing guidelines (WAC 173-26), and provides goals, policies development regulations, and permitting procedures for areas within the City's shoreline jurisdiction. The primary responsibility for administering the SMA is assigned to local governments through the local SMPs. While the SMP is based on state guidelines, it reflects the specific conditions and needs of the Spokane Valley community. The SMA requires that local government must conduct a local review and approval process prior to submitting the SMP to Ecology for state review and approval. The SMP is not in effect until the amendment is approved by Ecology. Once approved by Ecology the City will adopt Chapter 4 of the SMP as Chapter 21.50 of the Spokane Valley Municipal Code and amend the Comprehensive Plan to include the SMP as a chapter. Attorney Tadas Kisielius will be present to answer questions. OPTIONS: Move to advance to a second reading, with or without further amendments. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance No. 14-020, adopting the Shoreline Master Program to a second reading. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Lori Barlow, AICP, Senior Planner ATTACHMENTS: Attachment A: Planning Commission Recommended Draft SMP (Previously provided under separate cover for November 4, 2014 meeting.) Attachment B: Draft Ordinance No. 14-020 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 14-020 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON ADOPTING THE SHORELINE MASTER PROGRAM IN ORDER TO SUBMIT THE DOCUMENT TO ECOLOGY FOR REVIEW AND APPROVAL, AND OTHER MATTERS RELATING THERETO. WHEREAS, in 1972, the public adopted the Shoreline Management Act, codified at Chapter 90.58 RCW (SMA), by way of referendum to "prevent the inherent harm in an uncoordinated and piecemeal development of the state's shorelines'; and WHEREAS, RCW 90.58.080 requires local governments to develop or amend master programs for the regulation and uses of the shorelines of the state consistent with the guidelines adopted by the Washington State Depaitment of Ecology (Ecology); and WHEREAS, RCW 90.58.020 directs local governments developing shoreline master programs to give preference to uses in the shorelines in the following order of preference which: 1) recognize and protect the State-wide interest over local interest; 2) preserve the natural character of the shoreline; 3) result in long-term over short-term benefit; 4) protect the resources and ecology of the shorelines; 5) increase public access to publicly -owned areas of the shorelines; 6) increase recreational opportunities for the public in the shoreline; and 7) provide for any other element as defined in RCW 90.5 8.100 deemed appropriate or necessary; and WHEREAS, in 2003, Ecology adopted new rules, pursuant to RCW 90.58.200, which gave procedural and substantive direction to local jurisdictions for updating shoreline uses and regulations, which became effective January 17, 2004; and WHEREAS, when it incorporated in 2003, the City of Spokane Valley (City) adopted Spokane County's then -existing Shoreline Master Program as the City's Shoreline Master Program (SMP). Pursuant to RCW 90.58.080, the City is required to adopt a comprehensive master program update consistent with the criteria set forth in Ecology's guidelines (WAC 173-26); and WHEREAS, two bodies of water within the City are regulated under the City's SMP, including the Spokane River and Shelley Lake. The Spokane River is designated as a "shoreline of statewide significance" and Shelley Lake, is designated as a "shoreline of the state"; and WHEREAS, in the fall of 2009, the City began its SMP update without the assistance of grant funding from Ecology; and WHEREAS, the City conducted a comprehensive inventory of the ecological functions and conditions within its shoreline jurisdiction to provide a scientific foundation for application of the shoreline environment criteria and assignment of the appropriate shoreline designations; and WHEREAS, the results of this comprehensive inventory are contained in the document entitled City of Spokane Valley Shoreline Master Program Update Inventory and Characterization Report, dated April 4, 2010, Amended September 7, 2010 and accepted by Resolution No. 10-014 (Inventory); and WHEREAS, in 2011, the City established a Shoreline Advisory Group (SAG) to develop the goals and policies to direct the development of the SMP and the regulations; and Ordinance 14-020 Page 1 of 4 DRAFT WHEREAS, consistent with the requirements of WAC 173-26-224(4)(c), the City has conducted a public access analysis, as set forth in the Public Access Plan accepted by Resolution No. 13-001 which plans for an integrated shoreline public access system that identifies public needs and opportunities to provide public access; and WHEREAS, consistent with the requirements of WAC 173-26-186(8)(c) and 173-26-201(2)(f), a document entitled Shoreline Restoration Plan, accepted December 11, 2012 by Resolution No. 12-012 ("Restoration Plan") has been formulated so that the City's SMP includes goals, policies and actions for restoration of impaired shoreline ecological functions; and WHEREAS, consistent with the requirements of WAC 173-26-186(8)(d), the City conducted an analysis of potential cumulative impacts of reasonably foreseeable future development on shoreline ecological functions and other shoreline functions fostered by the policy goals of the SMA. The cumulative impact analysis is contained in the City of Spokane Valley, Shoreline Master Program Update - Cumulative Impacts Analysis, prepared June 3, 2013, and revised September 26, 2014 (Cumulative Impact Analysis); and WHEREAS, throughout the SMP update process, the City has made a concerted effort to generate public involvement, including holding five open houses, 29 Planning Commission meetings, and 32 City Council meetings; creating a web page devoted to the SMP update; sending two mailings to all shoreline property owners making them aware of opportunities to participate in the process, and maintaining an email list in order to keep interested parties informed; and WHEREAS, the City has utilized the scientific information from the Inventory and the Cumulative Impact Analysis to draft the proposed SMP update; and WHEREAS, on September 19 and 26, 2014, notice of the Planning Commission public hearing was published in the Valley News Herald; and WHEREAS, on September 26, 2014, the Planning Commission held a study session; and WHEREAS, on October 9, 2014, the Planning Commission held a public hearing, received evidence, information, public testimony, and a staff report with a recommendation followed by deliberations; and WHEREAS, on October 23, 2014, the Planning Commission continued deliberations and made their final recommendation for approval of the SMP; and WHEREAS, on October 23, 2014, the Planning Commission approved the findings and recommendations; and WHEREAS, on October 27, 2014, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing a 60 -day notice of intent to adopt amendments to Spokane Valley development regulations; and WHEREAS, on November 3, 2014 the City's Responsible Official under the State Environmental Policy Act issued a determination of non -significance for the proposed SMP Update; and WHEREAS, on November 4, 2014, City Council reviewed the proposed SMP at a Study Session; and WHEREAS, on November 17, 2014, the City Council held a public hearing on the proposed SMP Update; and Ordinance 14-020 Page 2 of 4 DRAFT WHEREAS, the City Council has considered public testimony and comments, staff and consultant input, and certain documents and information, including: 1) the Inventory; 2) the Cumulative Impacts Analysis; 3) City of Spokane Valley Shoreline Master Program, Comprehensive Plan Policies, 4) Shoreline Master Program Update, Draft Shoreline Regulations; 5) the Restoration Plan; 6) the Public Access Plan; 7) SEPA Determination of Nonsignificance; 8) All other Supporting Documents to Shoreline Master Program update; and WHEREAS, the City Council fmds that this SMP update includes the necessary master program elements required by WAC 173-26-191(b), the master program basic requirements set forth in WAC 173- 26-191(2) and the general master program provisions set forth in WAC 173-26-221; and WHEREAS, RCW 36.70A.480 provides that the goals and policies contained in a local shoreline master program shall be considered an element of the City's Comprehensive Plan adopted under the Growth Management Act, chapter 36.70A RCW and that this cannot take effect until after Ecology has approved the document, which will happen at a later date; and WHEREAS, the City Council desires to repeal the existing SMP, which will occur after this SMP is approved by Ecology, which will happen at a later date. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to adopt a revised Shoreline Master Program in order to submit the document to Ecology for review and approval. After Ecology approves the Shoreline Master Program, the City will then consider it for final adoption, including partial codification. Section 2. Findings and Conclusions. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the proposed SMP and recommended approval of the amendment. The City Council has read and considered the Planning Commission's findings. The City Council adopts the foregoing recitals as findings for this Ordinance, which are incorporated by reference as if set forth in full, and also makes the following conclusions: Conclusions: A. The Council finds compliance with SVMC 17.80.150(F) for the SMP. The SMP is consistent with the goals and policies of the Spokane Valley Comprehensive Plan, and will promote the public health, safety, welfare, and protection of the environment. B. The Council finds the following public notices were given to offer the public participation opportunities consistent with the adopted City of Spokane Valley Shoreline Master Program Public Involvement Plan: 1. Appointment of a citizen based Shoreline Advisory Group which met twice a month over a six month period, to assist in the preparation of the draft Goals and Policies; 2. Appointment of a Technical Advisory Group consisting of representatives from a wide variety of resource agencies and interest groups; 3. Numerous public meetings and public hearings before the Planning Commission; 4. Numerous postings of public notices, draft SMPs and technical documents, meeting notices on the City website; 5. Emailing from City staff to numerous interested persons and agencies; 6. Individual notification of the August 28, 2009 and October 23, 2009 public meetings to notify potentially -impacted shoreline landowners of the public Ordinance 14-020 Page 3 of 4 DRAFT meetings, and individual mailing of the Shoreline Inventory Activities to potentially- impacted shoreline landowners; 7 Display advertisements published on five separate dates in the Spokesman Review and/or Spokane Valley Herald newspaper inviting persons to open house meetings throughout the draft development process; and 8. Notices posted on the City's website of all public meetings regarding the Draft SMP planning effort. C. The policies of the SMP are valid and applicable and will further the public health and welfare. D. The SMP will provide the citizens of Spokane Valley a program that is predictable and specific to their community. E. The process employed by the City in preparing and reviewing the SMP is in compliance with chapter 90.58 RCW, WAC 173-26, Washington State Shoreline Management Planning Guidelines, and the adopted City of Spokane Valley Shoreline Master Program Public Involvement Plan. F. The Planning Commission unanimously recommended that the Draft SMP be adopted as presented. Section 3. Adoption of Shoreline Master Program. The City Council adopts the City of Spokane Valley Shoreline Master Program, Appendices and Supporting Documents as set forth in Exhibit 1, attached hereto for the purpose of submission to the Department of Ecology for review and approval. Section 4. Other sections unchanged. All provisions of the currently -adopted SVMC 21.50 shall remain in full force and effect until the Department of Ecology has completed its review and approval process, and the City subsequently adopts an ordinance authorizing the effective date of the SMP. Section 5. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this day of December, 2014. ATTEST: Mayor, Dean Grafos City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 14-020 Page 4 of 4 HABudgetsl2015Qodging Tax12014 11 17 RCA Admin Rprt on LTAC mtg.docx CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ['information X admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Lodging Tax - 2015 Grants for Tourism Promotion X GOVERNING LEGISLATION: State Law RCW 82,08, and Spokane Valley Municipal Code 3.20 PREVIOUS COUNCIL ACTION TAKEN: Thus far in 2014 the Council has been presented with information pertaining to lodging tax in on three separate occasions: • August 12 and 19 where we discussed: o Lodging tax in general —what it is and how it may be expended. o The Lodging Tax Advisory Committee (LTAC) — what it is and its role in the process. o The Council's role in the process o Council goals and priorities for the LTAC. • August 27, 2014 — where Council discussed and reached consensus on the goals and priorities that should be included in the lodging tax grant application and also communicated to the LTAC. BACKGROUND: In 2003 the City implemented a 2% hotel/motel tax, the proceeds of which are used to promote conventions and tourist travel to our City. The organizations to which the tax proceeds are distributed are ultimately determined by the City Council which receives a recommendation from the Lodging Tax Advisory Committee. The Advisory Committee is comprised of five members who are appointed by the City Council. The Committee membership must include: • At least two representatives of businesses that are required to collect the tax, • At least two people who are involved in activities that are authorized to be funded by the tax, and • One elected city official who serves as chairperson of the Committee. The Advisory Committee makes its recommendations based upon a combination of written application materials and a presentation that is made to them by each applicant. On October 27, 2014, the Lodging Tax Advisory Committee met to consider application materials and presentations from applicants for a portion of the City's 2% hotel/motel tax receipts which are estimated to be $510,000 in 2015. Presentations were made by Visit Spokane, City of Spokane Valley Parks & Recreation, Spokane County Fair and Expo, Valleyfest, Spokane Sports Commission, Spokane River Forum, Spokane Valley Heritage Museum and the HUB Sports Center. Following applicant presentations the Committee discussed both the merits of making particular awards to various applicants and how they felt revenues should be allocated. Ultimately, the Committee recommended the following awards be advanced to the City Council for consideration: H:IBudgets120151Lodging Tax12014 11 17 RCA Admin Rprt on LTAC mtg.docx Applicant Amount Requested 1) Visit Spokane 282,110 2) Visit Spokane 46,320 3) City of Spokane Valley Parks and Rec - volleyball courts 120,000 4) City of Spokane Valley Parks and Rec - Centerplace 30,000 5) Spokane Cnty Fair & Expo - marketing 30,000 6) Spokane Cnty Fair & Expo - interim marketing 8,000 7) Spokane Cnty Fair & Expo - exotic animal display 6,000 LTAC Recommend 256,000 0 0 15,000 28,000 8,000 2,000 8) Valleyfest 64,000 10,000 Valleyfest - bike celebration 0 10,000 9) Spokane Regional Sports Commission 200,000 185,000 10) Spokane River Forum 1,000 1,000 11) Spokane Valley Heritage Museum 28,209 15,000 12) HUB Sports Center 40,000 40,000 855,639 570,000 Noteworthy here is that at times some organizations apply for funding through both the Outside Agency and the Lodging Tax award processes. Valleyfest applied for Lodging Tax Funding for 2015, as well as for 2015 Outside Agency funding, and was awarded $19,714 in Outside Agency funding at the September 23, 2014 Council meeting. In previous years both the HUB and Museum have at times availed themselves of this option. OPTIONS: The City Council may only approve candidates and the recommended amounts from the list provided by the Lodging Tax Advisory Committee. The City Council may choose to make awards to all, some, or none of the recommended candidates in the amounts recommended by the Lodging Tax Advisory Committee. RECOMMENDED ACTION OR MOTION: No action is required at this time. This topic will come back before the City Council on December 16, 2014, when a motion consideration will be requested. BUDGET/FINANCIAL IMPACTS: The 2015 Proposed Budget includes total revenues of $510,300 including $510,000 of lodging taxes. Total expenditures are budgeted at $600,000 including $30,000 to offset advertising at CenterPlace and up to $570,000 to be allocated through this award process. Total expenditures are expected to exceed total revenues by $89,700 and this will be offset through the use of a portion of the fund balance. The fund balance at the conclusion of 2015 is expected to be $100,527 which should be adequate to cover cash flow needs. STAFF CONTACT: Mark Calhoun, Deputy City Manager 2 H:1Budgets120151Lodging Tax12014 11 17 RCA Admin Rprt on LTAC mtg.docx ATTACHMENTS: • Minutes of October 27, 2014, Lodging Tax Advisory Committee meeting. • Chart reflecting a history of hotel/motel tax receipts from January 2005 through August 2014 • Fund #105 — Hotel/Motel Tax — history of revenues and expenditures — 2010 through 2013 Actuals and 2014 and 2015 Budgets. • Separately distributed binder titled "Lodging Tax 2015" that was also utilized by the Lodging Tax Advisory Committee at their October 27, 2014 meeting. 3 MINUTES Spokane Valley Lodging Tax Advisory Committee Monday, October 27, 2015, 8:30 a.m. Spokane Valley Council Chambers 11707 E. Sprague Avenue, Spokane Valley, Wa. 99206 Attendance: Lodging Tax Advisory Committee Members: Chair: Councilmember Ben Wick Member Herman Meier, Spokane Valley Heritage Museum Member Keith Backsen, Visit Spokane Member Jeff Fiman, Sterling Hospitality/Quality Inn Member Lee Cameron, Mirabeau Park Hotel Sta f Mark Calhoun, Deputy City Manager Erik Lamb, Deputy City Attorney Sarah Farr, Accounting Technician Carrie Koudelka, Deputy City Clerk Chris Bainbridge, City Clerk [Prior to the meeting, Deputy City Attorney Erik Lamb gave the committee members a training session on the Open Public Meeting Act.] At 8:30 a.m., the meeting was called to order by Lodging Tax Advisory Committee Chair and City Councilmember Ben Wick who then welcomed everyone to the meeting. Chair Wick explained the process of today's meeting and of the presentations. He also made note of the new spreadsheets containing blank areas for the committee member's award recommendations. Chair Wick went over the City Council goals, which he explained remain much the same as the previous year, with the added goal to dedicate 5% of the awards toward funding new projects, activities and/or events. Chair Wick also noted as in previous years, Council chose to set aside $30,000 for CenterPlace Marketing. Deputy City Manager Calhoun briefly went over the financial aspects of the lodging tax resources and how that fits in with the City's budget; he explained that revenues for 2015 are estimated at $510,000; and said he anticipates total awards of $600,000, which includes the $30,000 to CenterPlace; and that once completed, approximately $100,000 will remain which will be needed for cash flow purposes. Mr. Calhoun said that Council will hear the results of today's allocation recommendations at Council's special Monday, November 17 Council meeting, followed by an actual motion for award scheduled for the Council's December 16 meeting. Mr. Calhoun also mentioned October 14, 2015 as the tentative date for next year's meeting. Applicant Presentations 1. Visit Spokane: City of Spokane Valley Tourism Promotion; Tourism Marketing Visit Spokane CEO Cheryl Kilday and Chief Marketing Officer Jeanna Hofmeister gave their presentation on their tourism marketing project. Ms. Kilday explained that Visit Spokane directly contacted and/or influenced people to stay and visit the City of Spokane Valley, and based on research, they estimated there were 220,681 overnight stay with over $155,000,000 in visitor spending; she mentioned the specific Valley map, online advertising for events, advertising in the Visitors' Guide, and Visit Spokane's support of the City of Spokane Valley's mobile app. After her presentation, there were a few questions from committee members about the project budget, and how they arrived at the 220,000 overnight stays. Ms. Kilday responded that some of the budget includes personnel for the visitor kiosk at the Valley mall, which she said in only staffed from Memorial Day to Labor Day. Concerning the overnight stay estimate, Ms. KiIday said they used a formula which included research from the Randall Report, and from Smith -Travels research about room demand; she said the formula was tested with Judy Randall to make sure it was credible and not over -estimating. Ms. KiIday said there is a possibility that another entity's numbers would touch their numbers, for example, if that other entity used Visit Spokane's website, so there could be some double -counting. LTAC Meeting Minutes of October 27, 2014 Page 1 of 6 2. Visit Spokane: New Visitor Information Center, Operated by Visit Spokane Ms. Kilday explained that this proposal is to establish a visitor information center in Spokane Valley; said she has been working with a private company for a space; said the idea is to be open 360+ days a year, with a goal of getting people off the freeway and into our area; said they found a location where businesses are not yet built; said the area they have in mind has ample parking, space for good signage, and could connect with the services of the Valley Mall as well as the Argonne area. She also mentioned they plan to keep the kiosk at the Valley Mall. Mr. Meier said with today's age of electronics, he didn't understand why someone would leave the freeway to go to a visitor's center, as there are signs on the freeway about food, attractions, etc., and Smart Phones with numerous capabilities. Ms. Kilday responded that that concept has been a topic of debate since the Internet became more mobile; but it appears that "Generation X" and "Generation Y/Millennium" actually frequent visitor centers more so than previous older generations; she said it gives people the opportunity to get off the freeway as the center introduces people to what is nearby, which increases retail and dining even if people don't stay overnight. In response to a question about funding, Ms. Kilday replied that this request is only for a portion of a year. 3. Spokane Valley Parks and Recreation — Browns Park Spokane Valley Parks and Recreation Director Mike Stone and Recreation Coordinator Jennifer Papich, and Mr. Kyle Twohig of the Evergreen Volleyball Association discussed the Browns Park volleyball courts project. Ms. Papich explained that their $120,000 request is for the construction of three volleyball sand courts, she gave some history of how this proposal came about, of their desire to breathe some life back into the facility and make it more of a destination, of their partnering with Evergreen Regional Volleyball Association, and of how quickly it became apparent that the sport is extremely popular and gaining in popularity. Ms. Papich spoke about the Master Plan and some of the key issues which carne up as a result of that plan, such as an overall goal to increase the facilities as well as community pride and identity; she explained that the City has funding to construct five courts, and the more courts that could be constructed at one time means the less the overall time and construction cost; she said this should be able to be completed in 2015; adding that the closest other outdoor sand volleyball court is about 300 miles away; and said their goal is to make this a premier volleyball court. Mr. Twohig said that he has been amazed at the growth seen in the volleyball participation; said they held same tournaments which were filled within a week, so they increased the offerings for the following season; said there were over 3500 junior volleyball players in this region compared with about twelve in 2013; said they have invested about $20,000 and will continue to show their commitment by providing equipment and handling the operations; said they have a wonderful partnership and relationship with the City and the community. Mr. Cameron said he is happy to see the City's commitment to the park and growth and asked if infrastructure is included in this proposal. Mr. Stone explained that the courts will be tournament ready, but some aspects of the infrastructure such as the picnic shelter and restroom will not be ready when the courts are, as the focus is the courts; said the cost this fall of just the courts was in excess of $60,000, and that he feels $40,000 is an accurate figure; and said the City and Council are committed to this project, but it will take several years to build this with all the improvements; that if this project moves forward, he expects the community will support it as well and that we will see some sponsorships; said this will be a quality facility to attract out of state visitors. 4. Spokane Valley Parks and Recreation — CenterPlace Customer Relations/Facility Coordinator Carol Carter said they seek funding to target regional meetings to be held in Spokane Valley; said they are partnering with Visit Spokane to market to the two leading meeting planner associations in the region, i.e. Meeting Planners International, and the Certified Meeting Planner Association; said they would co-sponsor a booth at six regional conferences and advertise in meeting planner publications with a goal to increase CenterPlace's presence as well as other Spokane Valley tourism related facilities; she said in their meeting with Visit Spokane, they found five conferences in the Inland Northwest that they think are beneficial for Spokane; said they are targeting the two to three- LTAC Meeting Minutes of October 27, 2014 Page 2 of 6 day conferences, they'll work with the Valley hotels and Visit Spokane to find ways to sell the Valley; said they need to work harder to market the Valley especially with the expansion of the new hotel downtown; said their goal is five conferences, but explained that these would not come in until 2016 because it takes a year to plan a conference. Mr. Stone added that this partnership with Visit Spokane is the two entities working to market the valley. Chair Wick asked if this is more for the Spokane Valley than a CenterPlace request, and Ms. Carter confirmed it is; and confirmed that the funds are intended to attend the events with Visit Spokane, and to have shared booth and promotional items for Spokane Valley, which includes trade booths. 5. Spokane County Fair and Expo Center — 2015 Spokane County Interstate Fair Marketing Campaign Fair Director Rich Hartzell and Marketing Sales Manager Erin Gurtel explained they are presenting three requests: the first request is for $30,000 to market and advertise to an audience outside of the Spokane area in order to increase attendees that will reserve over -night stays in conjunction with fair attendance. 6. Spokane County Fair and Expo Center — Interim Events Marketing 2015 Ms. Guftel said that the Fair's second request is for $8,000 to market and advertise to an audience outside the Spokane area, for rentals and annual events held at the fair facility. 7. Spokane County Fair and Expo Center — Exotic Animal Display, 2015 Interstate Fair Ms. Gurtel explained that the Fair's third request is for $6,000 for marketing and operations of a special event, the Exotic Animal Display. Concerning the $30,000 for advertising and marketing, it was noted that from the previous year, Fair attendance, food purchases, and carnival all increased about 1%, 10%, and 12% respectively; said they are confident they could sell 1,000 room nights over the week with visitors generally coming in from Canada, Seattle, and thirteen states. In response to Chair Wick's question about how the numbers were calculated, Ms. Gurtel explained that the figures are difficult to calculate, and they are working to get a better process, but still feels the numbers are conservative; she explained that people come to the fair for more than just the shows, that many people shop while here and said the fair is located in a central hub for shopping; she said activities at the fairgrounds include Custer's, and an RV and Boat Show, and she mentioned that the Farm Chicks brought in 1,000 room nights for people attending that two-day event. Mr. Hartzell added that the Quilt Show is also one of their largest attended events. A question arose about advertising, and it was explained that the vendors pay for their own advertising; and Ms. Gurtel said that this funding is for promotion aside from what the vendors do; with Mr. Hartzell adding that the vendors can see an increase, however, when they advertise and promote. Concerning the $6,000 for the Exotic Animal Display, it was explained that funding would be for all ten days of the fair, and would be included with the fair admission as an enhancement. Mr. Finan asked of the total $44,000 requested funding, how much tourism do they expect from people out of town; and the response was that they anticipate 50,000 people from out of town; stating that the amount requested is for the year and not just one event; and that the hope is that the exotic animals could be expanded later and further promoted. 8. Valleyfest — Valleyfest 2015 Executive Director Peggy Doering, Board President Rick Wilhite, and Board Member Stephanie Hughes gave a presentation concerning next year's Valleyfest celebration. Ms. Doering reported that they used the $20,000 allocated in 2014 for the webpage and made the advertising sized for tablets, iPad, and that they used the funds for design purposes as well; said her understanding is they can apply for funding for operations, and that this year they are applying for $14,000 for office expenses in addition to $50,000 for marketing; said they are a non-profit organization; said their rental agreement for the rented space they use with Spokane Valley Partners has changed, and they are in the process of looking for office space; so part of that request is for outside office space in addition to paying outside vendors that they need to run their recreational events; and she reiterated that the $50,000 is for marketing the premier event in Spokane Valley, which she added, they have been doing for twenty-five years; and said since they have added the cycle celebration in July, that funding would be used for year-round marketing. LTAC Meeting Minutes of October 27, 2014 Page 3 of 6 Ms. Doering mentioned they have 26 committees for partnerships for Valleyfest, some of which include the Balloons Over the Valley, the Down Syndrome Walk, the Car Show, and they are now working with the River Keepers. She said the cycle celebration includes a family bike ride, triathlon, and other recreational activities. Concerning economic development, she mentioned the study of three years of data conducted by Eastern Washington University students, which shows an approximate $2 million impact in 2013. Mr. Wilhite added that the studies of the last two years indicate that the overall economic impact is $1.8 million in the Valley for their three-day event. They indicated marketing plans are contingent upon receiving funds, that they would like to have more of a year-round presence to draw interest groups to specific events, with Ms. Hughes mentioning that the sponsors are a big part of the event, and many are leaders in the community including banks, hospitals, the Inlander, and other businesses. They also noted they want to change how they promote the event by using the assets of the City such as the River, their Parade, trails, and hotels and are examining the use of social media in addition to television advertising. In response to several questions about marketing, Ms. Doering said the data shown on page 6 of 20 of their packet materials is as a result of Eastern Washington University's School of Business students' calculations, by interviewing people during the event, and using the formula noted. Ms. Doering also mentioned that they pay outside vendor fees to develop the events, and then those companies continue to market at trade shows and will eventually become self-sufficient. 9. Spokane Regional Sports Commission- Promotion and Marketing Activities Sports Commission President Eric Sawyer went over some of the trends in sports travel; said that there has been an increase in the number of participants 13 years old and younger; and that over 50% of youth participate in sports as a team or an individual; said the projection of sports related travel spending is up 12 to I5%; that they tried to identify projects which have had an impact on Valley room nights, and said approximately 12,000 room nights are due to a major recent tennis event; he mentioned next year's US Tennis Association's regionals, and other sports such as mountain skiing and biking, golf, and middle school basketball and volleyball. In response to a question about the Sports Commission investing in sand volleyball, Mr. Sawyer said they are working with Evergreen Regional Volleyball and that organization has seen significant growth; said that a one-time capital investment will hopefully last for generations; and he mentioned the participation as well from Eastern Washington University students; and regarding tennis, said that Spokane Valley has more than half of those qualifying needed courts because some of Spokane's courts do not qualify. The meeting briefly recessed at 10:05 a.m., and reconvened at 10:15 a.m. 10. Spokane River Forum — Spokane River Water Trail Project Mr. Andy Dunau explained that the Spokane River Forum was founded in 2008, and in 2009 they decided to develop the Spokane River Water Trail; and that this project will build on that highly successful website by providing links for tourists and to aid in their overnight stays; said they developed a new Stateline site in 2014 which has resulted in the restoration of Mirabeau and Barker Road; said the Barker Bridge is very popular and in 2016, the Valley will develop a new Sullivan Park access site as part of the City's rebuilding Sullivan Bridge, and they expect access under the Bridge for kayakers; he said outdoor monthly advertising is another component of their marketing and that they also use Visit Spokane; said they seek $1,000 to get this project started, which will be matched by three to four times that with other sponsors they already have; he said the plan is to have the kick-off event in May or June. In response to questions about sponsors, Mr. Dunau said they generally get $500 from each sponsor, and that they have approximately six to eight benefactors, as well as larger sponsors. 11. Spokane Valley Heritage Museum- Tourism Marketing Museum Director Jayne Singleton and Board Member Bill Crawford stated that the museum has served tourists for ten years; that their advertising and promotion of the museum's 2015 features includes the "Earth from Space" travelling Smithsonian Exhibit; said they provide education to the community LTAC Meeting Minutes of October 27, 2014 Page 4 of 6 through group and school tours. In response to a question about visitor data, Ms. Singleton said that the 2013 figures are actual numbers; while the 2015 is of course a projection. 12. HUB Sports Center Mr. Phil Champlin, HTJB Executive Director said that their events have demonstrated a positive impact on the community; he said that 75 to 80 % of the events are youth travelling with parents, siblings, and family members so the draw is larger than if it were simply adult events; he said they have partnered with AAU, YMCA, and Evergreen Regional Volleyball to bring in events; that they hosted their first middle school basketball event in 2014 with over 250 teams, and plan to expand that in 2015 to two weekends, one for girls, and one for boys. Mr. Backsen asked about the estimated overnights stays out of the 21,000 visitor count, and Mr. Champlin said they estimated 5,000 overnight stays. Chair Wick noted that most of the money they are asking for is the marketing, but the material includes information for operations, and Mr. Champlin explained that he would give discounts to groups to start their event and use operation funding for that purpose. There were no further presentations. Mr. Cameron gave an update from the Hotel/Motel meeting last Friday; said a majority of the Valley hotels were concerned; said that the Valley has traditionally benefitted from an overflow from downtown Spokane and Coeur d'Alene; but additional rooms in the Coeur d'Alene hotel and Airway Heights brings challenges to hotel stays in the Valley; said the Convention Center expansion will bring even more stays to downtown Spokane; said the recommendations were unanimous regarding funding requests and that not every request will be funded; said the intent is to hold back some funding and examine what can drive new business to Spokane Valley and how the hotel/motel tax finds will be used; said there was concern about the downturn next year and they are thinking of meeting with Council to expand venues in the Valley that draw tourism. Mr. Finian added that it appears there was little or no increase in revenues and the question is, what can be created to bring in large revenues to benefit the community. Mr. Meier noted that there is a new hotel in the Valley which would not have come if they didn't think they would be profitable; said not everyone who comes in does so in connection with an event; said he feels 2014 will be one of the biggest growth years and doesn't think funds should be held back while they contemplate a long-term vision. Mr. Cameron said the data shows an increase but that it is primarily due to room rate increases and not an increase in occupancy; he said the hotels are looking for development potential. Mr. Fiman mentioned that they need to look at what types of events will bring revenue to Spokane Valley, and that the HUB Sports Center's events bring tourism, but we keep doing the same thing and that isn't generating new revenue, but if it weren't for the HUB events, he feels Valley hotels would not be financially stable. Mr. Calhoun reminded the committee that today's meeting is informational, and based on that information, the Cornmittee needs to forward a motion and a vote. Visit Spokane said it would withdraw their second item because it can't operate for that amount so those funds could be reallocated. Mr. Cameron noted that funds going to Visit Spokane are also for marketing other events, so it might be seen as a "double -dip;" said he thinks Visit Spokane promotes the Valley, and that sports events bring in tourism and funding, and Mr. Finan concurred. Mr. Meier also agreed Visit Spokane does a good job; and said he supports Valleyfest as part of the City's mission to fund festivals. Chair Wick noted the need and demand for the volleyball courts; said the CenterPlace request was for marketing the Valley at events, not CenterPlace; that Valleyfest isn't just funding for that event, but they now have the triathlon and other recreational events that can grow and perhaps start something new; he said improvements are being made along the River with road projects, but they need to be marketed. Discussion moved to the individual funding requests. Mr. Cameron said he understands that the City approves the funding of the Parks & Recreation Master Plan; that the $30,000 CenterPlace already receives is for marketing CenterPlace, and now they are asking for another $30,000 for the same purpose; but said this is what we pay Visit Spokane to do and that's what they are doing. Further, Mr. Cameron LTAC Meeting Minutes of October 27, 2014 Page 5 of 6 said seating will be needed for the volleyball tournament games , as well as restrooms, locker rooms, and office space. Mr. Backsen stated that he thinks putting in courts to hold tournaments is more for the local community rather than bringing in people from out of town, and Mr. Cameron said the hoteliers agree. Mr. Cameron said the hoteliers proposed not to fund the museum, but he would go up to $15,000 and said his concern is it puts his return on investment at over $100 per night so it costs more than there is to gain. Concerning Valleyfest, Chair Wick said he sees opportunities with the bicycle celebration and triathlon; while Mr. Meier said the committee needs to keep in mind that Council doesn't want money to be used solely for room nights, but to include festivals and Valleyfest. Mr. Cameron stated that the hoteliers are against finding Valleyfest because they think it should be self-sufficient; and Mr. Fiman said the event does not bring in room nights yet they are funded each year; and both Mr. Cameron and Mr. Finian said based on their meetings with hoteliers, they will not support funding Valleyfest. Chair Wick said that he doesn't think Council would accept not funding Valleyfest and that he would like to fund it at $20,000. After Committee members continued their discussion about the various amounts for the various entities, it was moved by Mr. Cameron, seconded and unanimously agreed, to recommend the following funding distribution to Council: 1. Visit Spokane $256, 000 2. Visit Spokane Visitor Center $0 3. City Parks & Recreation Browns Park $0 4. City Parks & Recreation CenterPlace $15, 000 5. Fair & Expo Marketing $28, 000 6. Fair & Expo Interim Marketing $8, 000 7. Fair & Expo Exotic Animals $2, 000 8. Valleyfest marketing $10, 000 Valleyfest — bike celebration $10,000 9. Sports Commission $185, 000 10. River Forum $1,000 11. Heritage Museum $15, 000 12. HUB Sports Center $40, 000 TOTAL RECOMMENDED FUNDING $570,000 Mr. Calhoun noted that this topic will be presented to Council as an administrative report at the November 17 meeting, and then come back to Council for a motion consideration at the December 16 meeting, at which time the public will be permitted to make comment. There being no further business, it was moved by Mr. Cameron, seconded and unanimously agreed to adjourn. The meeting adjourned at 1:12 p.m. RespectfiuIly submitted, Carrie Koudelka, Deputy City Clerk Chris Bainbridge, City Clerk LTAC Meeting Minutes of October 27, 2014 Page 6 of 6 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - August Actual for the years 2005 through 2014 January February March April May June July August H:1Tax RevenuelLodging Tax120141105 hotel motel tax 2014.xlsx 2005; 1 2006 f 2007 1 2008 2009 l 2010 1 2011 1 2012 I 2013 1 2014 20,691.03 19,976.81 22,828.15 29,748.41 29,017.66 35,330.35 43,841.82 46,852.10 20,653.49 20,946.09 24,308.48 34,371.82 32,522.06 34,256.71 49,744.62 45,916.16 25,137.92 25,310.66 29,190.35 37, 950.53 31,371.01 36,267.07 56,281.99 51,120.70 28,946.96 24,623.06 27,509.99 40,406.02 36,828.53 46,659.88 50,421.37 50,818.35 23,280.21 23,283.95 25,272.02 36,253.63 32,588.80 40,414.59 43,950.26 50,146.56 22,706.96 23,416.94 24,232.35 39,463.49 34,683.32 39,935.36 47,385.18 54,922.99 22,212.21 22,792.14 24,611.28 38,230.49 33,790.69 41,403.41 49,311.97 57,451.68 21,442.32 21,548.82 25, 654.64 52,130.37 37,478.44 43, 970.70 52,818.60 57,229.23 24,184.84 25,974.98 27,738.65 40,979.25 40,560.41 47,850.15 56,157.26 63,816,45 10/13/2014 2014 to 2013 Difference 25,425.40 1,241 5.13% 26,013.62 39 0.15% 29,383.93 1,645 5.93% 48,245.81 7,267 17.73% 41,122.66 562 1.39% 52,617.63 4,767 9.96% 61,514.48 5,357 9.54% 70,383.93 6,567 10.29% Total Collections 248,286.33 262,719.43 292,630.23 306,214.16 275,190.02 286,746.59 289,803.87 312,273,12 327,261.99 354,707.46 27,445 8.39% September 46,746.18 50,126.53 57,260.34 60,711.89 50,817.62 59,418.96 58,908.16 64,298.70 70,794.09 0.00 October 34,966.85 38,674.17 43,969.74 38,290.46 36,784,36 41,272.35 39,028.08 43,698.90 43,835.57 0.00 November 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 37,339.36 39,301.22 42,542.13 0.00 December 31,740.18 29,147.15 31,377.41 26,290.11 27,131.43 26,776.84 32,523.19 30,432.13 34,238.37 0.00 Total Collections 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 457,602.66 490,004.07 518,672.15 354,707.46 Budget Estimate 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.00 430,000.00 490,000.00 490,000.00 Actual over (under) budg (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (22,397.34) 60,004.07 28,672.15 (135,292.54) Total actual collections as a % of total budget 88.78% 119.17% 115.39% 116.77% 82.81 % 118.04% 95.33% 113.95% 105.85% n/a % change in annual total collected 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% n/a % of budget collected through August 56.84% 75.06% 73.16% 76.55% 53.75% 75.46% 60.38% 72.62% 66.79% 72.39% % of actual total collected through August 64.02% 62.99% 63.40% 65.56% 64.91% 63.93% 63.33% 63.73% 63.10% n/a Chart Reflecting History of Collections through the Month of August 400,000.00 350, 000.00 ______ •August 300,000.00 - 250,000.00NJune ■July • May 200,000.00 t 150,000.00 _� •April 100,000.000• • March February 50,000.00 ■January 0.00 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Page 21 CITY OF SPOKANE VALLEY, WA 2014 Budget Amendment and 2015 Budget Fund #105 - Hotel / Motel Tax Fund - Actuals for 2010 through 2013 - 2014 and 2015 Budgets Revenues Hotel/Motel Tax Investment Interest Subtotal revenues H:\Budgets\2015\105 Rev and exp.xlsx Actual 2010 2011 2012 2013 2014 As Adopted As Amended 8/5/2014 2015 Budget 448,544 457,603 490,004 518,672 490,000 530,000 510,000 1,018 454 592 387 300 300 300 449,562 458,057 490,596 519,059 490,300 530,300 510,300 Expenditures Tourism Promotion - contracted 362,302 472,481 511,756 30,000 30,000 30,000 30,000 City directed marketing efforts 0 0 0 0 0 0 Interfund Transfers - #001 CenterPlace 37,500 0 30,000 0 0 0 0 Tourism Promotion 0 0 0 458,904 547,000 547,000 570,000 Subtotal expenditures 399,802 472,481 541,756 488,904 577,000 4 577,000 600,000 Revenues over (under) expenditures 49,760 (14,424) (51,160) 30,155 (86,700) (46,700) (89,700) Beginning fund balance 222,596 7 272,356 s 257,932 7 206,772 236,927 -> 236,927 �� 190,227 Ending fund balance 272,356 / 257,932/ 206,772 236,927/ 150,22 190,227/ 100,527 2014 Awards by Agency HUB Sports Center 36,000 Spokane County Fair & Expo Center 39,800 Spokane Regional Sports Commission 183,800 Spokane Valley Heritage Museum 13,100 Valleyfest 20,000 Visit Spokane (Spokane Regional CVB) 247,000 Evergreen Regional Volleyball Court Expansil 7,300 CenterPlace 30,000 577,000 for LTAC CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Ridgemont Stormwater Drainage Easement Modification GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The initial development of the Ridgemont area began over forty years ago by the Renz and Tupper families. The area is generally bounded by 16th Avenue on the north, 24th Avenue on the south, Sullivan Road on the west, and Steen Road on the east. As part of this development, an approximately 11 acre parcel was provided by the developers to accommodate stormwater drainage in the area. Parcel 45225.9101 shown on the attachment has been in operation for over 30 years. Two agreements and one Letter of Commitment govern the use and maintenance of the parcel. Many of the provisions of these documents have long since been fulfilled or have found to be in error. All documents were executed well before the City incorporated. The owners now wish to update the terms of the agreement and to extinguish the previous documents. As noted in the agreement, the owners will continue to be responsible for the ongoing maintenance of the parcel. A copy of the draft proposed agreement is attached. Staff will review the issue with Council and be available to answer any questions. OPTIONS: Move forward with the new agreement or leave existing documents in place. RECOMMENDED ACTION OR MOTION: Consensus to bring item back for a motion consideration at a future Council meeting. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: John Hohman, Director of Community Development ATTACHMENTS: Draft Agreement Parcel Exhibit „....., ...... Tupper Drain 45244.0808 45252:5113 ”' 45252.5114 t 45252.3605 45252.3604 45252.3206 45252.3205 AFTER RECORDING RETURN TO: CITY OF SPOKANE VALLEY CITY CLERK 11707 E. Sprague Avenue Spokane Valley, WA 99206 Document: Drainage Easement Agreement Reference No: 9410050526; 7512120290; 7410180104 Grantor: Kenneth and Sharon Tupper and Hilda E. Renz City of Spokane Valley Grantee: City of Spokane Valley Kenneth and Sharon Tupper and Hilda E Renz Abbreviated Legal Description: Ptn. Of N1/2 Sec. 25, T. 25 N., R. 44 EWM Complete Legal Description on Page 6 Tax Parcel Number(s): 45255.9101 Drainage Easement Agreement This Agreement is made and entered into by and between Kenneth J. Tupper and Sharon L. Tupper, husband and wife, and Hilda E. Renz, an unmarried woman, as the members of R&T, Inc., a dissolved corporation, as to a portion, and Hilda E. Renz, an unmarried woman, as to the remainder, (hereinafter collectively referred to as Tupper/Renz), and the City of Spokane Valley, a municipal corporation of the State of Washington (hereinafter City). Recitals 1. In September, 1994, R&T, Inc. and Alfons B. Renz and Hilda E. Renz entered into a "Modified Easement Agreement" with Spokane County, recorded under Spokane County Auditor's number 9410050526 (hereinafter County Agreement). 2. The purpose of the County Agreement was to provide for a drainage easement and storm water detention area for various additions of the Ridgemont development and to provide for maintenance and operation thereof. 3. Tupper/Renz is the successor in interest to R&T, Inc. and to Alfons B Renz, deceased, and Hilda E. Renz, (hereinafter referred to collectively as Renz). Drainage Easement Agreement Page 1 of 7 4. Spokane County's successor in interest is the City of Spokane Valley by virtue of its incorporation on March 31, 2003. 5. The County Agreement contains several errors, including erroneous legal descriptions, and has largely been ignored by the County and City and Tupper/Renz and Tupper/Renz's predecessors over the past 20 years. 6. Although the County Agreement erroneously places the responsibility for operation and maintenance of the large drainage easement on Ridgemont Estates North 3r and 4th Addition Homeowners Association (hereinafter HOA), the practice has been for Tupper/Renz and its predecessors to maintain the drainage area located in an approximately 12 acre parcel described in Exhibit A, attached hereto. The parcel described in Exhibit A is owned in fee title by Tupper/Renz and is not located in the boundaries of the HOA. The HOA is not a party to the County Agreement. 7. The HOA has responsibility for the operation and maintenance of small drainage swales located within the boundaries of the HOA, which are owned in fee title by the HOA as common property. These small drainage swales are not part of this Agreement. 8. Tupper/Renz and the City wish to extinguish the previous County Agreement and adopt this Agreement to accurately determine the responsibilities of the City and Tupper/Renz relative to the Exhibit A easement property and to provide for operation and maintenance of the storm water and drainage runoff easement. 9. In 1974, Renz and Spokane County entered into an Indemnity Agreement recorded under Auditor's number 7512120290 whereby Renz agreed to indemnify Spokane County for any loss, damage, claims, etc. arising from the drainage control system, including the drainage easement area described in Exhibit A in the Ridgemont development. This indemnity agreement was entered into before construction of the drainage control system at the time of the initial development of the Ridgemont subdivision. 10. The drainage easement area described in Exhibit A has been in operation for over 30 years and operates as designed, without operational problems. Tupper/Renz and the City wish to extinguish the Indemnity Agreement since there is no longer any legitimate purpose for the Indemnity Agreement and the parties wish to replace it with the indemnity provision of this Agreement. 11. In 1974, Renz entered into a "Letter of Commitment" with Spokane County, recorded under Auditor's number 7410180104, whereby Renz agreed not to create lots along 16th Avenue without submitting a plat—it being possible at that time to "segregate" land having frontage on a County road into parcels without submitting a plat. The City's current regulations prohibit the subdivision of land without approval of a plat by the City. As such, the Letter of Commitment is superfluous and of no effect. Tupper/Renz and the City wish to extinguish the Letter of Commitment. NOW THEREFORE, in consideration of the mutual covenants and conditions contained herein the parties hereto agree as follows: A. Tupper/Renz shall continue to own the fee interest in the property described in Exhibit A. Tupper/Renz hereby grants to the City a perpetual, non-exclusive easement on the property described as the easement area in Exhibit A for use as a storm water and drainage runoff area for the area it presently serves. Drainage Easement Agreement Page 2 of 7 B. Tupper/Renz shall continue to maintain the storm water and drainage runoff area on the Exhibit A easement property as it has done in the past. C. Tupper/Renz shall indemnify the City for all damages caused by the failure of Tupper/Renz to properly operate and maintain the storm water and drainage runoff easement. Tupper/Renz shall be under no obligation to treat or specially process any water or to maintain any area other than the easement area described in Exhibit A. Tupper/Renz shall not be required to perform any duties in the maintenance of the easement that it has not done in the past. D. Tupper/Renz shall timely pay and keep current all taxes and assessments levied against the Exhibit A property and shall keep such property free of any liens adverse to the storm water and drainage easement. E. Tupper/Renz shall have the right to sell its interest in and/or grant an easement to Vera Water and Power to access and use the property described in Exhibit A, but the terms and conditions herein shall run with the land, and be binding on any successors and assigns. F. The 1994 County Agreement referred to above is hereby extinguished and of no further effect. G. The 1974 Indemnity Agreement referred to above is hereby extinguished and of no further effect. H. The 1974 Letter of Commitment referred to above is hereby extinguished and of no further effect. I. This Agreement is freely assignable by either of the parties hereto, but the terms and conditions herein shall run with the land, and be binding on any successors and assigns. J. This Agreement is the complete and total agreement of the parties and may not be modified except by a writing executed by the parties or their successors. Drainage Easement Agreement Page 3 of 7 Dated this day of , 2014. CITY OF SPOKANE VALLEY By: Mike Jackson, City Manager Kenneth J. Tupper Sharon L. Tupper Hilda E. Renz by her Attorney -in -Fact, Sharon K. Queen STATE OF WASHINGTON ) ) ss. COUNTY OF SPOKANE ) I certify that I know or have satisfactory evidence that , signed this instrument, on oath stated the he was authorized to execute the instrument and acknowledge it as the of CITY OF SPOKANE VALLEY, WASHINGTON, to be the free and voluntary act of such CITY for the uses and purposes mentioned in the instrument. Dated this day of , 2014. Print Name: Notary Public in and for the State of Washington, residing at: My appointment expires: STATE OF WASHINGTON ) )ss. County of ) On this day personally appeared before me Kenneth J. Tupper to me known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act and deed, for the uses and purposes therein mentioned. DATED: NOTARY PUBLIC in and for the State of Washington, residing at My commission expires: Drainage Easement Agreement Page 4 of 7 STATE OF WASHINGTON ) )ss. County of ) On this day personally appeared before me Sharon L. Tupper to me known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that she signed the same as her free and voluntary act and deed, for the uses and purposes therein mentioned. DATED: NOTARY PUBLIC in and for the State of Washington, residing at My commission expires: STATE OF WASHINGTON ) )ss. County of ) On this day personally appeared before me Sharon K. Queen to me known to be the Attorney -in -Fact for Hilda E. Renz and who executed the within and foregoing instrument, and acknowledged that she signed the same as the free and voluntary act and deed of said Hilda, E. Renz, for the uses and purposes herein mentioned and on oath stated that she was authorized to execute the said instrument. DATED: NOTARY PUBLIC in and for the State of Washington, residing at My commission expires: Drainage Easement Agreement Page 5 of 7 EXHIBIT A Entire Parcel That portion of the North Half of Section 25, Township 25 North, Range 44 East Willamette Meridian, lying northerly, northwesterly and easterly of Ridgemont Estates No. 2, Recorded in Volume 13 of Plats, Page 85, Ridgemont Estates, Recorded in Volume 12 of Plats, Page 36, Ridgemont Estates North 3rd Addition, Recorded in Volume 22 of Plats, Page 72, Ridgemont Estates North 4th Addition, Recorded in Volume 22 of Plats, Page 73 and Ridgemont Estates North 9th Addition, Recorded in Volume 26 of Plats, Page 29; And Lying Southwesterly of the Following Described Line: Beginning at northerly corner of Lot 8 Block 1 of Ridgemont Estates No. 2; thence North 50°22'27" West 159.13 feet; thence North 30°08'14" West 152.25 feet to the Northerly Line of said section and terminus of this line described; Except road; Situate in the City of Spokane Valley, County of Spokane, State of Washington. Drainage Easement A portion of the Northeast quarter of the Northwest quarter and the Northwest quarter of the Northeast quarter of Section 25, Township 25 North, Range 44 East, W.M., being more particularly described as follows: Begin at a point that is South 89°16'42" East, a distance of 626.35 feet from the North quarter corner of said Section 25, said point being common to the North boundary of said Section 25 and the West boundary of Leo N. Cashatt and others, as established by a survey performed by Adams Engineering in 1976; thence along said Cashatt West boundary, the following two (2) courses, South 30°08'12" East, a distance of 152.25 feet; thence South 50°22'25" East, a distance of 26.00 feet; thence South 52°30'00" West a distance of 135.07 feet; thence South 30°22'00" East, a distance of 119.42 feet; thence South 56°26'16" West, a distance of 40.06 feet; thence North 30°22'00" West, a distance of 116.74 feet; thence South 52°38'00" West, a distance of 307.71 feet; thence South 50°22'00" East, a distance of 151.82 feet; thence South 39°26'16" West, a distance of 40.00 feet; thence North 50°22'00" West, a distance of 161.19 feet; thence South 45°39'33" West, a distance of 349.84 feet; thence South 50°33'44" East, a distance of 199.11 feet; thence South 39°26'16" West, a distance of 40.00 feet; thence North 50°33'44" West, a distance of 203.47 feet; thence South 45°39'33" West, a distance of 84.90 feet; thence South 76°35'00" West, a distance of 144.00 feet; thence South 07°35'00" West, a distance of 89.92 feet to the East line of the Future Plat of Ridgemont Estates North 3rd Addition; thence North 02°51'52" West, along said East Drainage Easement Agreement Page 6 of 7 line, a distance of 215.89 feet to a point on a nontangent curve concave to the West with a radius of 50.00 feet and a radial bearing of South 44°22'04" East, said point being on the Easterly line of the Future Plat of Ridgemont Estates North 4th, the next 2 courses along said Easterly line; thence Northeasterly, Northerly and Northwesterly through a central angle of 119°08'01", an arc distance of 103.96 feet; thence North 16°29'55" East, radial to said curve, a distance of 28.10 feet; thence North 56°18'15" East, a distance of 248.44 feet; thence North 32°00'54" East, a distance of 244.68 feet; thence North 76°30'08" East, a distance of 154.57 feet; thence North 54°00'44" East, a distance of 186.55 feet; thence North 62°14'59" East, a distance of 149.00 feet; thence North 26°59'32" East, a distance of 29.57 feet to the South right of way (R/VV) of 16th Avenue and a point on a curve concave to the Northwest with a radius of 495.72 feet and a radial bearing of South 16°02'48" East, thence Northeasterly along said South R/W, through a central angle of 3°15'02", an arc distance of 28.12 feet; thence South 89°09'28" East, 25.38 feet to the Point of Beginning; Situate in the County of Spokane, State of Washington. Drainage Easement Agreement Page 7 of 7 DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of November 12, 2014; 11:00 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings November 18, 2014 — no meeting (Councilmembers attend NLC Conference) November 25, 2014 — no meeting — Thanksgiving week December 2, 2014, Study Session Format, 6:00 p.m. [due Mon, Nov 24] ACTION ITEM: 1. Motion Consideration: Contract for Easement, Ridgemont Area — John Hohman (10 minutes) NON -ACTION ITEM: 2. Beekeeping — Micki Harnois (20 minutes) 3. Street Vacation Process — Karen Kendall (30 minutes) 4. Countywide Hazard Mitigation Plan- Doug Powell, Luis Garcia (20 minutes) 5. University Road Overpass Study — Eric Guth, Sean Messner (20 minutes) 6. Advance Agenda (5 minutes) 7. Info Only: Dept. Reports (normally due with the Nov 25 meeting) [*estimated meeting: 85 minutes] December 9, 2014, Formal Meeting Format, 6:00 p.m. [due Mon, Dec 1] Presentation: Dr. Harken, Spokane Arts Council Sculpture 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance #14-020 Adopting Shoreline Master Plan — Lori Barlow (15 minutes) 3. Proposed Resolution Terminating Easement — Cary Driskell (10 minutes) 4. Motion Consideration: Mayoral Appointment to Spokane Housing Authority -Mayor Grafos (10 minutes) 5. Admin Report: Advance Agenda (5 minutes) [*estimated meeting: 45 minutes] December 16, 2014, Study Session Format, 6:00 p.m. ACTION ITEMS: 1. Motion Consideration: Lodging Tax Allocations for 2015 2. Motion Consideration: Countywide Hazard Mitigation Plan- Doug Powell, Luis Garcia NON -ACTION ITEMS: 3. Sullivan Road Corridor Study — Eric Guth, Sean Messner 4. Economic Incentives — Erik Lamb, Mike Basinger 5. State and Local Marijuana Laws: Consumption/Possession by Minors— Erik Lamb 6. Legislative Agenda for Medical Marijuana — Erik Lamb, Mike Jackson 7. Minor Code Amendments to Dangerous Dog Regulations — Cary Driskell 8. Advance Agenda December 23, 2014 no meeting December 30, 2014, Study Session Format, 6:00 p.m. ACTION ITEMS: 1. Mayoral Appointments- Planning Commission NON -ACTION ITEMS: 2. Advance Agenda 3. Info Only: Department Monthly Reports [due Mon, Dec 8] (20 minutes) (15 minutes) (20 minutes) (20 minutes) (25 minutes) (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 135 minutes] [due Mon, Dec 22] [*estimated meeting: (10 minutes) (5 minutes) minutes] Draft Advance Agenda 11/13/2014 2:08:18 PM Page 1 of 2 January 6, 2015, Study Session Format, 6:00 p.m. [due Mon, Dec 29] 1. Advance Agenda (5 minutes) January 13, 2015, Formal Meeting Format, 6:00 p.m. [due Mon, Jan 5] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading Proposed Ordinance Amending Dangerous Dog Code Regulations — Cary Driskell (20 minutes) 3. Motion Consideration: Mayoral Appointments, Lodging Tax Advisory Cmte Appt — Dean Grafos 10 minutes) 4. Motion Consideration: Mayoral Appointments, Councilmembers to Committees — Mayor Grafos (10 minutes) 5. Admin Report: Advance Agenda (5 minutes) [*estimated meeting: 50 minutes] January 20, 2015, Study Session Format, 6:00 p.m. 1. Governance Manual Discussion/Review — Chris Bainbridge 2. Advance Agenda [due Mon, Jan 12] (15 minutes) (5 minutes) [*estimated meeting: minutes] January 27, 2015, Formal Meeting Format, 6:00 p.m. [due Mon, Jan 19] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance Amending Dangerous Dog Code Regulations — Cary Driskell (20 minutes) 3. Admin Report: Advance Agenda (5 minutes) 4. Info Only: Department Monthly Reports [*estimated meeting: minutes] February 3, 2015, Study Session Format, 6:00 p.m. [due Mon, Jan 26] 1. Advance Agenda February 10, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda (5 minutes) [due Mon, Feb 2] (5 minutes) (5 minutes) [*estimated meeting: minutes] February 17, 2015, Special Meeting Winter Workshop (8:30 a.m. — 4:30 p.m. (tentative) February 17, 2015 — 6:00 p.m. meeting cancelled in lieu of Special Workshop meeting *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Avista Electrical Franchise Bid Process, Explanation of Public Works Coal/Oil Train Environmental Impact Statement Historic Preservation Public Safety Quarterly Costs SEPA/NEPA Process — Eric Guth Setback Requirements Sidewalks and Developments Spokane Regional Transportation Mgmt Ctr Street Sweeping Bike Lanes Tree City USA Draft Advance Agenda 11/13/2014 2:08:18 PM Page 2 of 2 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action November 17, 2014 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Information only — Spokane County Noxious Weed Control Board — amendment by Board of County Commissioners to assessment formula GOVERNING LEGISLATION: chapter 17.10 RCW; Spokane County Code 1.14.030. PREVIOUS COUNCIL ACTION TAKEN: Administrative report April 22, 2014; administrative report June 10, 2014. BACKGROUND: As the Council is aware, the Spokane County Noxious Weed Control Board (Weed Board) in May recommended to the Board of County Commissioners (BoCC) that the County Code provision establishing an assessment formula for properties be changed so that it was equitable for all property owners. Staff previously provided information on the assessment formula prior to 2014, changes that were made for 2014, and the proposed new formula to be in effect for 2015 and beyond. The formula for 2014 back to the City's incorporation called for the property owners in the City, Liberty Lake, and unincorporated Spokane County to pay approximately 98% of the cost of noxious weed control throughout Spokane County. The recommendation from the Weed Board was to decrease the minimum cost per parcel from $3.00 to $2.00, but have it apply to all parcels in Spokane County. On November 12, 2014, the BoCC held a public hearing prior to considering the proposed change. Staff testified in favor of changing SCC 1.14.030 so that the cost of the program is spread equitably over all property owners in Spokane County. After deliberation, the BoCC approved the change to the formula, and reduced the minimum amount to $1.80 per parcel. This amount will still allow the Weed Board to implement some technological upgrades. This amount will appear on the property tax bill for property owners across Spokane County effective January 1, 2015. Several property owners from Spokane Valley and Liberty Lake sued Spokane County in 2014 for wrongfully assessing and collecting the $3.00 annual fee prior to 2013. The lawsuit was recently granted class status, and could seek payment for damages back three years (state statute of limitations on this type of action) if the case is proven. The parties have agreed to enter into mediation with the goal of resolving the suit. OPTIONS: NA RECOMMENDED ACTION OR MOTION: NA BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 17, 2014 Department Director Approval Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ® executive session AGENDA ITEM TITLE: EXECUTIVE SESSION: Potential Litigation, and Acquisition of Real Estate GOVERNING LEGISLATION: [RCW 42.30.110(1)(i); and RCW 42.30.110(1)(b)] PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: "I move that Council adjourn into executive session for approximately one hour to discuss potential litigation and acquisition of real estate, and that no action will be taken upon return to open session." BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Cary Driskell ATTACHMENTS: