14-196.00 Big Brothers Big Sisters 'S
iflök
Valle ®
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org
October 10,2014
Darin Christensen, CEO
Big Brothers Big Sisters of the Inland Northwest
222 West Mission, Suite 40
Spokane, WA 99201
Dear Mr. Christensen:
At their September 23, 2014 meeting,the Spokane Valley City Council awarded your
organization a grant in the amount of$2,625 to support the programs and services that were
specified in both your written application materials and oral presentation.
If your organization received money from the City in 2014, an annual report outlining the use of
those funds and highlighting the benefits to the community shall be filed with the City's Finance
Department prior to disbursement of your 2015 award.
The City requires certain assurances from any entity receiving such funds in order to meet legal
and audit requirements. Please acknowledge your acceptance of this process and conditions by
signing and returning this original contract.
We are delighted that we are able to work with your organization to provide benefits to our
community.
Sincerely, /
if/
Sarah Farr
Accounting Technician
ACKNOWLEDGEMENT/AGREEMENT
I hereby acknowledge that I am duly authorized to accept funds in the amount as stated above,
that said funds are to be used as financial support specifically for the 2015 program(s)proposed
during our presentation to the Spokane Valley City Council;that our entity will by December 31,
2015, file a summary of public benefits derived by Spokane Valley area citizens as a result of our
entity's use of City funds;that the City or Washington State Auditor or any of their
representatives shall have full access to and the right to examine during normal business hours, all
of our organization's financial records;that I understand and agree the City may terminate this
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agreement without cause at any time; and that no other promise or representation was made for
any future or renewed funding.
The City shall reimburse Big Brothers Big Sisters of the Inland Northwest periodically upon
presentation of an invoice to the City that includes the City-provided summary/cover sheet,
description of the services,goods,or other costs incurred and expended,as well as copies of the
invoices and receipts/proof of payment for which Big Brothers Big Sisters of the Inland
Northwest is requesting reimbursement. If the amount awarded is less than the original amount
applied for,Big Brothers Big Sisters of the Inland Northwest will be reimbursed a percentage of
the overall original request.If the proposal outlined specific dollar amounts in more than one
area,Big Brothers Big Sisters of the Inland Northwest may choose to focus on one line item or
project in the proposal, so long as the amount of the reimbursement request does not exceed the
total amount of the specific line item or project in the original proposal. Qualified expenditures
shall be expended in calendar year 2015 and submitted no later than January 15,2016.
Big Brothers Big Sisters of the Inland Northwest is an independent entity and is solely
responsible for all employee payroll related costs. The City shall not participate in these costs
even though City funds may assist the agency in funding agency programs.
Big Brothers Big Sisters of the Inland Northwest assumes all responsibility for maintaining
complete payroll records on programs where City funds have been used. If payroll costs are
disallowed by the Washington State Auditor's Office or another oversight agency,Big Brothers
Big Sisters of the Inland Northwest shall reimburse the City for City funds used in the program.
Process and conditions accepted by:
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Signature Title Date
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