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2015, 02-03 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, February 3, 2015 6:00 p.m. CITY HALL COUNCIL CHAMBERS 11707 East Sprague Avenue, First Floor (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT/ACTIVITY GOAL CALL TO ORDER ROLL CALL 1. Steve Worley 2. Gloria Mantz 3. Cary Driskell 4. Erik Lamb 5. Eric Guth 6. Mayor Grafos 7. Mayor Grafos 8. Mike Jackson ADJOURN Public Works Bid Process Historic Preservation E -Cigarettes Proposed 2015 Legislative Session Marijuana Bills 2015 Street Sweeping Services Bid Results Advance Agenda Council Comments City Manager Comments Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council, the Council reserves the right to take "action" on any item listed or subsequently added to the agenda. The term "action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Study Session Agenda February 3, 2015 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 3, 2015 Department Director Approval: Check all that apply: ['consent ❑ old business ['new business ['public hearing ❑ information ® admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Public Works Bid Process GOVERNING LEGISLATION: Title 39 RCW; SVMC 3.40, 3.50 PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Council requested information on the Public Works Bid Process and how it relates to City projects. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: None BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Steve M. Worley, P.E. — Senior Capital Projects Engineer ATTACHMENTS: Public Works Bid Process presentation slides Public Works Bid Process Two Types rThf Bids a Small Works Bid Advertisement to Small Works Roster only Public Bid Opening not required Formal Bid Advertisement in Legal Newspaper Public Bid Opening WhE - *r) Bid Public Works Projects Minimums Based on Estimated Project Cost (RCW 39.04) < $40,000 (single trade) -Quotes Solicited < $65,000 (multiple trades) -Quotes Solicited < $300,000 - Small Works Roster Bid Process Used > $300,000 -Formal Bid Required The City always has the option of putting a project out to bid. How are '• -hlic Bids Done? Staff/Consultant prepares Bid Package Engineered Stamped Contract Drawings Engineered Stamped Specifications Advertisement w/ Bid Opening Date & Location Bid Proposal Documents (to be returned by each bidder) Contract Forms Federal Aid Provisions (if required) Amendments to WSDOT Standard Specifications General Special Provisions Wage Rate Information Engineers Estimate How are '• -hlic Rids Done? Planholders list created/posted on website Addendums issued as needed Public Bid Opening (City Clerk) Bid Packages reviewed Errors Corrected - Unit Price vs Extended Total Addendums acknowledged Bid Deposit (5% cash or surety bond) Subcontractor List (Electrical, HVAC, or Plumbing) Disadvantaged Business Enterprise (DBE) Goals and Certifications How are public Bids Done? • Bids Tabulated Grant Agency (TIB, WSDOT) Review & Approval Presented to Council for Award Bid Tab Example BID TABULATION Argonne Corridor Upgrades Project CIP No. 0060 - 04 Opening Date 1210512014, 10 AIN Nombe r of Bidders: 2 Kern At Description 0000 Quantity Engineers Estimate Cameror.-Reilly. LLC Arc Electric. LLC Unit Price Total cost Una Price Total Cast Unit Price Total Crit SchedA -ease aid MOBILIZATION 5 91 939.71 $ 892660.60 84 800.00 70 000.00 SPCC PLAN • 300000 5 • 505 DO $ 50060 5 500 CO 02, 15,000.00 5,5013.0.5 $ 15,00.60 • 3_5,050 00 • 1.5.00.03 S000001 CONSTRUCT ON SU FP/EWING • 1000000 ▪ 10 030_00 5 5,000.00 $ 5000.00 5 5 750.00 5 750 OD 10 11 12 13 18 19 M 21 RECORD G5 (MIN PROJECT TEMPORARY TR, REMOVE C EM ENT CONCRI REMOVE CEMENT CONCRI REMOVE CEMENT CONCRI .RIOVE CEMENT CONCRI SAW GUT ASPHALT GGO SCR REMOVE OCISTING REMOVE FENCE pm ovE AND RELocATE REM ONE AND RELOCATE FL...IONE AND RELOCATE GRAVEL BASE, 41N. DrPTr CRUSHED SURFACING TOr CRUSHED SURFACING TOL 22 CRUSHED SURFACING TOI 23 24 25 25 27 28 29 30 31 32 33 34 35 36 HMA CL. 112' P170200.. 11018 C1_1(2.. PG 76-28M JOINT ADHESIVE DUCTILE IRON STORM 5. CATCH BASIN TYPE 1 SPILL CONTROL SEPARATC P.M...1ST EXISTING CATCH L ADJUST EXISTING VALVE 0 0108 INLET ussE L EROSION TIROL BARK MULCH RIVER POCK TOPSOIL, TYPE 37 38 39 Rem It Description 11015 Quantity Engineer Eoimate Cameron -Reilly -1.M Arc Electric,. ILC Lint Price Total cwi Una Price Total 0059 Unit Price Tota) Cast 40 CEMENT.] NCRETE CURB WALL <181N. 55 38.51 2,12 3.55 60.00 3,300.09 60 05 a1 CEMENT QO NCRETE TRArDC CURB AND GUTTER L F_ 515 30 89 16,93S 05 $ 32.00 17,!1000 40 OLL 52 1,800_00 42 100 20 59 52,059 00 32 00 5 3,200 05 38.06. 3,800.00 93 CEMEISTOONCRETE DR IVEsVAA. APPROACH 65 28 5,302 05 78 OD 69 60 del DELINEATOR AND CORE HOLE EACH 600 013 • 3,000 00 5 100 00 • 500 00 93 CPI 45 CEMENT CONCRETE SIDEWALK 200 S9.792..30 • 9,000.00 03.00 i12,5002,0 45 CEMEIS T CONCRETE CURB RAMP EACH 11 1415 70 • 15,572 70 1,803 00 19,80500 1.610 00 NON-INTREDAVE VEHICLE DETECTION SENSOR EACH 5,500 DO 5 33,000 00 8,250.0 • 49,50000 5 4,700.0 S 28,200-00 NUN -INTRUSIVE VEHICLE DETECTION SENSOR HARDWARE EAU" $ 2.20000 S 4,400.0 $ 16,090.60 $ 32,00 .00 10,77500 • 35,550.00 pulaclsoN Box. TIRE 750 03. 550 001 sso $ 400.0 $ 40000 50 JUNCTION 6PX,TYPE 2 EACH $ 1,00000 $ 1,000.00 803.0 $ 5,60.00 5 395.0 2,765-00 51 JLJNICT/ON 00%, TYPE 1,350.00 9,450.00 1,800.00 12,000.01 $ 1,750.00 12,250-00 PULLBOX TRAFFIC SIGNAL SYSTEM, AI TRAFFIC SIGNAL SYSTBM, AI INTELLIGENT TRANSPORTAI ELECTRICAL WORN AT CARD PER MLA NENT SIGNING PLASTIC CROSSWALK UNE PLASTIC STOP LINE PAINT LINE PLASTIC WIDE LANE UNE REMOVING PAINTER. R MOVING PLASTIC LANE REMOVINGPLASTIC TRAVIS C ARROW R 0.1OVING PLASTIC CROSS.. .0 BasBidi rtc rRAH r00110 52 53 54 55 56 57 58 59 EO 61 02 63 65 68 500 IFGTALLATION Schee a PLANT SELECTION - JUN IPI IRRIGATED/4 SYSTEM REVI. 67 ReconsLL tic[ Knox Intersect 68 69 70 71 72 73 74 75 76 77 PROJECT MPORARi TRAF PRIM UNE PLASTIC WIDE LANE UNE PLASTIC TRAFFIC ARROW REMCINING PAINT LINE REMOVING PLASTIC UNE REMOVING PLASTIC TRAF FII R EMOVE CEM ENT CONCH Et SAW CUT ASPHALT CONCRE CRUSHED SURFACING TOP EACH 3 S 2,750.00 0 8,250.0 S 2,900.00 0 0,40.00 S 3,800.0 5 11,400.00 Item N Description Units CNJantity Engineers Esnrnate Camer0rt-Rei)ty, LLC Arc Electric. LLC Unit Price Total Cost Unit Price Total Cost Unit Prate Tota) Cost 78 CRUSHED SV RFACINC TOP COURSE, S IN. DEPTH S.Y. 1010 1 19.31 5 19,543.10 22.50 5 22,725.00 5 2500 5 25,250.00 79 1-11110 CL_ 1(2' PG 70-28 FT_ DEPTH S.Y. 1010 $ 54.70 $ 59,702.05 5 99.00 5 44,440.00 $ 46110 46,460.00 CO JOINT ADHESIVE LF. 675 5 5.50 5 3,037.50 5 2.00 5 1,350.00 $ 2.00 5 1,354.00 81 ADJUST EX ISTI110 VALVE BOX EACH 2 1 386.10 5 77220 5 3511.OD 5 602.00 5 23040 460.04 82 RAISED MEDIAN ISLAND SM. 1.75 1 172.95 S 30,180.54 5 79.00 13,825.00 $ 120.0 d 21,400.04 TOEal Sclred 6 - Re5tntct Knox Intersection lAddiwe( $ 151,342.05 $ 120,967.50 $ 163,273.00 $thea c Sgtal ImQrwements at rttor[tgornery {Additive] 85 PROJECT TEM PORARY TRAFFICCONTROL- SCHEDULE L.S. 1 1 3909.10 5 3689.14 1 2500.00 5 2500.04 $ 21045.00 0 21045.04 73.1 TRA FF C 5ICF14L SYSTEM, ARGON'NEJMONTGOMERY- SCHEDULE r L3. 1 1 24,590.00 24,594.04 5 23,815.00 5 23,815.00 5 27,395.00 d 27,395.04 Total ached C - Siwial Improvements at Montgomery {Add0tieej2 2$283.10 5 26,31500 $ 44_014033. TOTAL (All schedules) 5 1,1370,223.16 5 1,142.108.70 $ 1,295,717.00 BID PROPOSAL SUARNARY Addenda Acknowledged Subcontractor Lis[ Bed Deposit 20114 Bond tbrm Local Agency Disadsantaged Business Enterprise tltil iration Certification Minimum DBE Amount Pequbed to Satisfy Coal Based on Total Sed (596 of Tota I Bid Amount) Actua 100E Goal Participation Amount- Submitted Actua I OBE Coal Pattieipaleon Percentage Submitted Local Agency Disaddaftaged Business Enterprise (080 Written Confirmation Documents Disadvantaged Business Enterprise Coal Faith EfF6rt {01E] Doc urneMation 'Yes Yes Yes 537 105.94 510,000.10 5.08% Yes 110 Yes Yes Yes 564,785.85 $187,897.00 19.47% Yes Inn Bid Approval 8( Awe Grant Projects Bids Reviewed/Approved by Grant Agency State - TIB State - FMSIB Federal - WSDOT/FHWA Federal - STA/FTA City Projects Bids Approved by City Council Award Process for Grant and City Projects: Bid Award - City Council Council Authorizing City Manager to Finalize and Execute Contract Exmp' Barker Roa Bid Errors 1 Bridge 49 CONC. CLASS 4000P FOR SHAFT (5- FOOT DIAM. C.Y. C.Y. 362 8440.01) 4•.o+b 1730 7 u o. 00 Vo9� /ao•o) �.-�_- _-��. - ! ` j • a1• v e7 hJ Q. 0-- 50 CONC. CLASS 4000P FOR SHAFT (147- FOOT DAM.) 51 NEW BARKER ROAD BRIDGE L.S. 1 52 RETAINING WALLA L.S. 1 Lump Sum 1 $ 3,483,855.87 $ 3.483,855.87 $ 4,757,009.00 $ 4,757,000.00 t+t BID TABULATION Owner: City of Spokane Valley, WA Project: Barker Road Bridge Replacement Fed Aid Proj Ro.: BRM 4123(004). Bid Opening: May 16, 2008 Engineer's Estimate rgen & Oswood Cc- struction Co.. Inc. kern N o. Item Description iSchedule A- Barker Road Bridge Replacement Units Quantity Unit Price Extended Total Unit Price Extended Total 49 Cone. Class 4400P for Shaft (5 -foot Diann.) CY 362 $ 384.38 $ 139,14a75 $ 44030 $ 173,760.00 50 Cone. Class 4400P for Shaft (10 -foot Diarn.) CY 844 $ 384.38 $ 324,412.50 $ 4 0 $ 405,120.00 51 New Barker Road Bridge Lump Sum 1 $ 3,483,855.87 $ 3.483,855.87 $ 4,757,009.00 $ 4,757,000.00 t+t 52 Retaining Wall A Lump Sum 1 $ 21,959.93 $ 21,959.93 $ 19,000.00 $ 19,000.00 53 Retaining Wall B Lump Sum 1 $ 64,027.19 $ 64,027.19 $ 44,000.00 $ 44,000.00 9 Example Bid Errors Bid Schedule A --- Sullivan Road West BrtdRe Rcplacelucl>,i ITEM.#" ITEM DESCRIPTION UNITS QUANTITY PRICEIUNIT TOTAL A-1 MOBILIZATION LS 1 Total i Gt 13 I ri # ] r �} r �} b 0 t� l3= q51:1.5 QYJC L 1 00°G. 'T A-2 CLEARING AND GRUBBING AC LS LS 2.2- i 1 ,� 01a A 3 REMOVING EXISTING BRIDGE SULLIVAN$ULLIVAN ROAD WEST BRIDGE A-4 REMOVAL OF STRUCTURES AND OBSTRUCTIONS A-5 SAL"tiFCIJT ACPOR PGC € AVEMENT LF -IN 3,439 3 }j BID TAB - SULLIVAN ROAD L'JEST BRIDGE PHASE 2 BRIDGE REPLACEMENT - CIF #0155 PID OPENING: JUNE 13, 2014 - 10:00 a.m. PDT ($11,826,721??) Initial bid - June 13, 2014 Project to rebid on July 18, 2014 Reale No.Dscriptios Unlit Total 4irelrtitr Enuineev's Eseirnata GarciaCc+nsvueeio-t, MC. Apollo, iMt. Price'U nit Total c .. LI skit Total Price/Unit Total 54iE13.1.1EA.2 Sullivan Rnbril W 1 Bdleape Rap!2rdee A-1 A-2 Al• A-4 A-5 1...luLilirdtun Charing And Grubbing Removing 1Kisainiii Bridge • Sullivm Rood Wast Biidga Removal 0.f Structures And C5smlrtiont Sewa�r ACP cmPCC Pays•arvre L3 AC LS LS L�-IN 1 2.2 1 1 3.439 3 951,067.81} 3 10.0[37.00 3 8[25.000.013 3 7.350.0:1 1.-40c.4,67486 $ 951,0/30.65 .0 $ 22,0000 $ 645,670A0 3 7,350.00 $ 4.667.60 3 .057.[[1$ 3 .00 3 .CCl0.0n 1.137 n 5 1,174,006.130 411 .-00_50 5 756.[376:6] 5 15;000.57 3,439_00 # 1,440,606.00 # 60,000.00 #r 4106.000.0[1 & 100,[[10.00 *, 'x_76 5 1,490,600.63 5 1 32.000.00 5 670,0.30.00 5 100,000.00 $ 5,1345_30 A-13Rerrs.va PCC derwalk�l].aawe} A:prredr Jr" 188 20.U0 3.7PA.00 16.5] 71,384300 $ 9.00 # 1.99200 10 Exa Q" Errors BID TAB - SULLIVAN ROAD WEST RIDGE PI IASE 2 BRIDGE REPLACEMENT - CIP OM 55 SID OPENING_ JUNE 13. 2014 -10:0o a_m_ PDT ken No. Description Total Unit Quantity 6Yd'6�!! Ilion** GutlarineWan, inc.1 +4pegR me. Price/Unit Total Price/Unit PricejUnit 1 Total DO PRI5PCRAL IPARIARV TOTAL AMOUNT BID BCF EDULE A 5 10,655.94150 5 9,663.127.18 i S 12.547.124.68 i TOTAL AMOUNT BID SCHEDULE B 5 826.324.25 5 61793250 S 1.021.436.35 i TOTAL AMOUNT BID SCHEDULE C (Inc]. WA Slate tales Tax) 5 816.684.73 940,447.42 i $ 964,096.23 TOTAL AMOUNT BID SCHEDULE D (Ind. WA Slate rales Tax) 379,767.61 309836.31 3 332.395.90 TOTAL AMOUNT BID SCHEDULE E {Incl_ WA State Sales Tax) ^77.668.7= 27293- 57 S 399637.70 TOTAL AMOUNT MD ALL tjtOHwnL $ 12,596,3106-68 $ 19,748,534.98 i 15,284,090.68 FOUTIMMEill I I I a_ Minor irregular j•: Garro entered (.3.43904 in Loth Prio 1Jnit and Talal eoI.onr 3. Amount in Priea'Unit column corrected to 51.00. b_ Minor irregularit-: Garco left Prioe.'Unit cell blank_ Amount shown reflects amount shown in Total cola nn divided by Unit value. c. Minor irregularity; Garco entered Total as S16.348.60_ Value shun reflect. rnathmatical cxrectkm. d_ Garro entered 1.9 963.595.18 Value shown reflect mat-rmaticel correction. e_ Minor irregularit;-: Garai entered $11.266.00 in Toil column. Value shorn o41octs mathrratical correction. F. Garca entered 5773.220.70. Value shown reflect mathmatiool correction_ g_ Garco entered 567.270.20_ Value shown reflects rrraihmatical correction_ h_ Garco entered 1440.490.90_ Value shown reflects rrothmatical correction_ Value shown refieci corrected mathematical Total_ j_ Minor irreg dart.- Apollo entered 5329.504.00. Value shown reflects inath matical correction. k. Minor irregularity Apollo left Total cell blank_ Value shown reflect; rrathrratical correction_ 4 MiT 1 1 1 Addenda Acknowledged Yes Yes Subcontractor List Yes Yes. Bid Deposit Surety Bora: Form Yes Yes Local Age.nov Disadvantaged Business Enterprise Utilization Certification Yes Yes Minimum DBE Amount Required to Satisfy Go -al Based on Totem gid (10-): of Total Bid Amount) 5 1,174,857.50 9 1.526.409.09 Actin DBE Goal Participation Arno:mt Submitted 5 840,126.0) S 1.511.005.05 Actin DBE Goal Participation Peroentage Submitted 7.15:1. 9.90') Local Agency Disadvantaged Business Enterprise (;DBE) Written Corfirmatien Document Yes Yes Disadvantaged Business Enterprise Good Faith Effort (GFE) Dccumerrtaticn Yes No Mobilization Percentage 9.339:6. 9.76.7. 11 Summ a Specific Bid Requirements � Bid Results Can Vary • Bid Approvals Typically Required • Bid Errors Happen - Ai Minor Irregularities Can Be Waived Questions? CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 3, 2015 Item: Check all that apply: ❑ Consent ❑ Information Department Director Approval: ❑ Old business ❑ New business ❑ Public Hearing ® Admin. Report ❑ Pending Legislation AGENDA ITEM TITLE: Historic Preservation Program GOVERNING LEGISLATION: The Growth Management Act (GMA) RCW 36.70A.020 PREVIOUS COUNCIL ACTION TAKEN: On August 19, 2014, staff presented a brief overview of local historic preservation and special evaluations to City Council. At that meeting, Council requested to have the State Historic Preservation Officer (SHPO) provide more information relating to the establishment of a local historic preservation program. On October 14, 2014, the City of Spokane's Historic Preservation Officer and the Deputy State Historic Preservation Officer provided more information relating to the establishment of a local historic preservation program. At that meeting, the City of Spokane's Historic Preservation Officer stated that the City of Spokane would be interested in contracting for services related to historic preservation. BACKGROUND: A historic preservation program will enable the City to offer historic building rehabilitation project assistance, ranging from state and federal financial incentives to special consideration with building and zoning codes. To pursue an in-house historic preservation program, the City needs to become a Certified Local Government (CLG) which will allow the City to receive technical assistance, apply for special grant funding, offer special tax valuation to local registered properties, and comment on federal and state historic preservation actions. The process for becoming a CLG requires the adoption of a historic preservation ordinance and the establishment a City Historic Preservation Commission. The State's model historic preservation ordinance is attached. The commission is required to meet at least four times per year and have at least five members. The commission will need technical support from staff and/or a consultant. City of Spokane and the Spokane Valley Heritage Museum are interested in contracting with the City to provide these services. A letter of interest was submitted by the museum. OPTIONS: Discussion only. RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Gloria Mantz, Development Engineer Attachments: PowerPoint Presentation; and Model Historic Preservation Ordinance Page 1 of 1 Historic Preservation Program C93 Gloria Mantz, Development Engineer Topics for Discussion ca How to establish the historic preservation program 03 Adopt ordinance 03 Establish commission 03 Apply to become a Certified Local Government (CLG) 03 Options to run program Historic Preservation Program oa Historic Preservation ordinance • Template ordinance provided by the State • Modify template for consistency with City code: •'• Formatting • Establishing commission under SVMC 18 Boards & Authorities • Ordinance review by legal and Department of Archaeology and Historic Preservation (DAHP) Historic Preservation Ordinance ••• Purpose •• Historic Commission - establishes commission and identifies responsibilities; minimum of five members •• Historic Register- establishes register, process for designating properties ❖ Changes to Historic Register Properties - design review process ❖ Special Property Tax Valuation (local tax incentive) - criteria, review, and process C3- CLG Application e),3 ca Adopt Historic preservation ordinance after review by DAHP ca Send DAHP 03 List of the new Historic Preservation Commissioners 03 Commission's bylaws CLG Responsibilities re)v— GR Maintain an active commission (meets 4 times a year) Ga Follow preservation laws Professional development (DAHP) Ga Administer incentives Ga Review local nominations for Register of Historic Places Ga Inventory historical sites (WISAARD) Ga Maintain and list City's Register of Historic Places Benefits of a ,L 0%3r-- oa Local tax incentives -special tax valuations up to 10 years oa Eligible for grants from the State Historic Preservation Office (SHPO) oa Technical assistance and training from SHPO oa Allows for a local register of historic properties Roles and Responsibilities ca City Council -decision maker for many historic preservation activities oa Commission -Primarily advisory oa Community and Economic Development staff - assists applicants, processes requests, and provides support to commission and City Council Historic Preservation Program Workload Maawsws e l Ga Train commission and write y cis DAHP training available once the City is a CLG Ga Staff support for commission meetings (4 times per year, minimum) Ga Unknown level of interest for the program and workload 03 Citizen questions cis Nomination request cis Changes to historic register properties cis Special tax valuations ca Revise City fee schedule to include HP review fees. Fees should be affordable to encourage participation Options to Run the Program cQ Option 1 - City Staff runs the entire program oa Option 2 -Consultant provides technical support through a services contract cQ Option 3 - City of Spokane provides technical support through an inter -local agreement City Staff Runs the Entire Program (93 Cal Option 1 CED Staff facilitates meeting and program inquiries and provides technical support to commission • Staff training is needed • A consultant might be retained if interest in the program exceeds expectations • Cost will be comprised of staff time and training - likely the most affordable option Consultant Provides Technical Assistance C3- Ga Option 2 ❖ CED staff facilitates meetings and program inquiries ❖ Consultant processes applications, provides technical support to commission, and manages inventory v Spokane Valley Heritage Museum is interested to provide consulting services, submitted a letter of interest but no fees ❖ Cost is staff time plus consultant contract; fee to be negotiated. City of Spokane Provides Technical Assistance (93 cap Option 3 ❖ CED staff facilitates meetings and program inquiries ❖ City of Spokane to process applications and provide technical assistance to commission ❖ City of Spokane has provided fixed fee schedule per review item ❖ Cost staff time plus fixed fee per review item based on fee schedule City of Spokane Proposed Review fees C93 Technical Assistance Administrative Certificate of $250 Appropriateness (COA) General COA $500 Nomination $1,500 Special Valuation $1,500 Other services $100/hr Fees include administrative staff time, time and travel, recording fees (when applicable) and hearing notice advertisement. 14 Questions 03 MODEL HISTORIC PRESERVATION ORDINANCE Section 1 Purpose Section 2 Title Section 3 Definitions Section 4 Historic Commission Section 5 Register of Historic Places Section 6 Review of Changes to Register Properties Section 7 Review and Monitoring of Properties for Special Property Tax Valuation SECTION 1. PURPOSE The purpose of this ordinance is to provide for the identification, evaluation, designation, and protection of designated historic and prehistoric resources within the boundaries of [LOCAL GOVERNMENT] and preserve and rehabilitate eligible historic properties within the [LOCAL GOVERNMENT] for future generations through special valuation, a property tax incentive, as provided in Chapter 84.26 RCW in order to: A. Safeguard the heritage of the [CITY/COUNTY] as represented by those buildings, districts, objects, sites and structures which reflect significant elements of the [LOCAL GOVERNMENT] history; B. Foster civic and neighborhood pride in the beauty and accomplishments of the past, and a sense of identity based on the [LOCAL GOVERNMENT] history; C. Stabilize or improve the aesthetic and economic vitality and values of such sites, improvements and objects; D. Assist, encourage and provide incentives to private owners for preservation, restoration, redevelopment and use of outstanding historic buildings, districts, objects, sites and structures; E. Promote and facilitate the early identification and resolution of conflicts between preservation of historic resources and alternative land uses; and, F. Conserve valuable material and energy resources by ongoing use and maintenance of the existing built environment. SECTION 2. SHORT TITLE The following sections shall be known and may be cited as the "historic preservation ordinance of [LOCAL GOVERNMENT]." SECTION 3. DEFINITIONS The following words and terms when used in this ordinance shall mean as follows, unless a different meaning clearly appears from the context: A. B. [LOCAL GOVERNMENT] Historic Inventory" or "Inventory" means the comprehensive inventory of historic and prehistoric resources within the boundaries of the [LOCAL GOVERNMENT]. [LOCAL GOVERNMENT] Historic Preservation Commission" or "Commission" means the commission created by Section herein. C. " [LOCAL GOVERNMENT] Register of Historic Places", "Local Register", or "Register" means the listing of locally designated properties provided for in Section herein. DRAFT HISTORIC PRESERVATION ORDINANCE Page 1 of 11 D. "Actual Cost of Rehabilitation" means costs incurred within twenty-four months prior to the date of application and directly resulting from one or more of the following: a) improvements to an existing building located on or within the perimeters of the original structure; or b) improvements outside of but directly attached to the original structure which are necessary to make the building fully useable but shall not include rentable/habitable floor -space attributable to new construction; or c) architectural and engineering services attributable to the design of the improvements; or d) all costs defined as "qualified rehabilitation expenditures" for purposes of the federal historic preservation investment tax credit. E. A "building" is a structure constructed by human beings. This includes both residential and nonresidential buildings, main and accessory buildings. F. "Certificate of Appropriateness" means the document indicating that the commission has reviewed the proposed changes to a local register property or within a local register historic district and certified the changes as not adversely affecting the historic characteristics of the property which contribute to its designation. G. "Certified Local Government" or "CLG" means the designation reflecting that the local government has been jointly certified by the State Historic Preservation Officer and the National Park Service as having established its own historic preservation commission and a program meeting Federal and State standards. H. "Class of properties eligible to apply for Special Valuation in [LOCAL GOVERNMENT]" means [ALL/IDENTIFY SELECTED TYPES] properties listed on the National Register of Historic Places or certified as contributing to a National Register Historic District which have been substantially rehabilitated at a cost and within a time period which meets the requirements set forth in Chapter 84.26 RCW, until [LOCAL GOVERNMENT] becomes a Certified Local Government (CLG). Once a CLG, the class of properties eligible to apply for Special Valuation in [LOCAL GOVERNMENT] means only [ALL/IDENTIFY SELECTED TYPES] properties listed on the [LOCAL/LOCAL AND NATIONAL/NATIONAL] Register of Historic Places or properties certified as contributing to an [LOCAL/LOCAL AND NATIONAL/NATIONAL] Register Historic District which have been substantially rehabilitated at a cost and within a time period which meets the requirements set forth in Chapter 84.26 RCW. I. "Cost" means the actual cost of rehabilitation, which cost shall be at least twenty-five percent of the assessed valuation of the historic property, exclusive of the assessed value attributable to the land, prior to rehabilitation. J. A "district" is a geographically definable area urban or rural, small or large—possessing a significant concentration, linkage, or continuity of sites buildings, structures, and/or objects united by past events or aesthetically by plan or physical development. K. "Emergency repair" means work necessary to prevent destruction or dilapidation to real property or structural appurtenances thereto immediately threatened or damaged by fire, flood, earthquake or other disaster. L. "Historic property" means real property together with improvements thereon, except property listed in a register primarily for objects buried below ground, which is listed in a local register of a Certified Local Government or the National Register of Historic Places. M. "Incentives" are such rights or privileges or combination thereof which the [CITY/COUNTY] Council, or other local, state, or federal public body or agency, by virtue of applicable present or future legislation, may be authorized to grant or obtain for the owner(s) of Register properties. Examples of economic incentives include but are not limited to tax relief, conditional use permits, rezoning, street vacation, planned unit development, transfer of development rights, facade easements, gifts, preferential leasing policies, beneficial placement of public DRAFT HISTORIC PRESERVATION ORDINANCE Page 2 of 11 improvements or amenities, or the like. N. "Local Review Board", or "Board" used in Chapter 84.26 RCW and Chapter 254-20 WAC for the special valuation of historic properties means the commission created in Section herein. O. "National Register of Historic Places" means the national listing of properties significant to our cultural history because of their documented importance to our history, architectural history, engineering, or cultural heritage. P. An "object" is a thing of functional, aesthetic, cultural, historical, or scientific value that may be, by nature or design, movable yet related to a specific setting or environment. Q. "Ordinary repair and maintenance" means work for which a permit issued by the [LOCAL GOVERNMENT] is not required by law, and where the purpose and effect of such work is to correct any deterioration or decay of or damage to the real property or structure appurtenance therein and to restore the same, as nearly as may be practicable, to the condition prior to the occurrence of such deterioration, decay, or damage. R. "Owner" of property is the fee simple owner of record as exists on the [NAME OF COUNTY] County Assessor's records. S. "Significance" or "significant" used in the context of historic significance means the following: a property with local, state, or national significance is one which helps in the understanding of the history or prehistory of the local area, state, or nation (whichever is applicable) by illuminating the local, statewide, or nationwide impact of the events or persons associated with the property, or its architectural type or style in information potential. The local area can include [NAME OF CITY/TOWN], [NAME OF COUNTY], or [NAME OF REGION (e.g. southwest)] Washington, or a modest geographic or cultural area, such as a neighborhood. Local significance may apply to a property that illustrates a theme that is important to one or more localities; state significance to a theme important to the history of the state; and national significance to property of exceptional value in representing or illustrating an important theme in the history of the nation. T. A "site" is a place where a significant event or pattern of events occurred. It may be the location of prehistoric or historic occupation or activities that may be marked by physical remains; or it may be the symbolic focus of a significant event or pattern of events that may not have been actively occupied. A site may be the location of ruined or now non -extant building or structure of the location itself possesses historic cultural or archaeological significance. U. "Special Valuation for Historic Properties" or "Special Valuation" means the local option program which when implemented makes available to property owners a special tax valuation for rehabilitation of historic properties under which the assessed value of an eligible historic property is determined at a rate that excludes, for up to ten years, the actual cost of the rehabilitation. (Chapter 84.26 RCW). V. "State Register of Historic Places" means the state listing of properties significant to the community, state, or nation but which may or may not meet the criteria of the National Register. W. A "structure" is a work made up of interdependent and interrelated parts in a definite pattern of organization. Generally constructed by man, it is often an engineering project. X. "Universal Transverse Mercator" or "UTM" means the grid zone in metric measurement providing for an exact point of numerical reference. Y. "Waiver of a Certificate of Appropriateness" or "Waiver" means the document indicating that the commission has reviewed the proposed whole or partial demolition of a local register property or in a local register historic district and failing to find alternatives to demolition has issued a waiver of a Certificate of Appropriateness which allows the building or zoning official to issue a permit for DRAFT HISTORIC PRESERVATION ORDINANCE Page 3 of 11 demolition. Z. "Washington State Advisory Council's Standards for the Rehabilitation and Maintenance of Historic Properties" or "State Advisory's Council's Standards" means the rehabilitation and maintenance standards used by the [LOCAL GOVERNMENT] Historic Preservation Commission as minimum requirements for determining whether or not an historic property is eligible for special valuation and whether or not the property continues to be eligible for special valuation once it has been so classified. SECTION 4. HISTORIC COMMISSION A. Creation and Size There is hereby established a [LOCAL GOVERNMENT] Historic Preservation Commission, consisting of [5 - 15] members, as provided in subsection below. Members of the [LOCAL GOVERNMENT] Historic Preservation Commission shall be appointed by the [TITLE OF CHIEF LOCAL ELECTED OFFICIAL] and approved by the [CITY/COUNTY] Council and shall be residents of the [CITY/COUNTY], except as provided in subsection below. B. Composition of the Commission 1. All members of the commission must have a demonstrated interest and competence in historic preservation and possess qualities of impartiality and broad judgement. 2. The commission shall always include at least [INDICATE NUMBER] professionals who have experience in identifying, evaluating, and protecting historic resources and are selected from among the disciplines of architecture, history, architectural history, planning, prehistoric and historic archaeology, folklore, cultural anthropology, curation, conservation, and landscape architecture, or related disciplines [CHOOSE ONE, SEVERAL, OR ALL DISCIPLINES]. The commission action that would otherwise be valid shall not be rendered invalid by the temporary vacancy of one or all of the professional positions, unless the commission action is related to meeting Certified Local Government (CLG) responsibilities cited in the Certification Agreement between the [TITLE OF CHIEF LOCAL ELECTED OFFICIAL] and the State Historic Preservation Officer on behalf of the State. Furthermore, exception to the residency requirement of commission members may be granted by the [TITLE OF CHIEF LOCAL ELECTED OFFICIAL] and [CITY/COUNTY] Council in order to obtain representatives from these disciplines. 3. In making appointments, the [TITLE OF CHIEF LOCAL ELECTED OFFICIAL] may consider names submitted from any source, but the [TITLE OF CHIEF LOCAL ELECTED OFFICIAL] shall notify history and [CITY/COUNTY] development related organizations of vacancies so that names of interested and qualified individuals may be submitted by such organizations for consideration along with names from any other source. C. Terms The original appointment of members to the commission shall be as follows (this example is for a commission of seven): three (3) for two (2) years, two (2) for three (3) years; and two (2) for four (4) years. Thereafter, appointments shall be made for a three (3) year term. Vacancies shall be filled by the [TITLE OF CHIEF LOCAL ELECTED OFFICIAL] for the unexpired term in the same manner as the original appointment. D. Powers and Duties The major responsibility of the Historic Preservation Commission is to identify and actively encourage the conservation of the [CITY'S/COUNTY'S] historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties; to raise community awareness of the [CITY'S/COUNTY'S] history and historic resources; and to DRAFT HISTORIC PRESERVATION ORDINANCE Page 4 of 11 serve as the [CITY'S/COUNTY'S] primary resource in matters of history, historic planning, and preservation. In carrying out these responsibilities, the Historic Preservation Commission shall engage in the following: 1. Conduct and maintain a comprehensive inventory of historic resources within the boundaries of the [LOCAL GOVERNMENT] and known as the [LOCAL GOVERNMENT] Historic Inventory, and publicize and periodically update inventory results. Properties listed on the inventory shall be recorded on official zoning records with an "HI" (for historic inventory designation). This designation shall not change or modify the underlying zone classification. 2. Initiate and maintain the [LOCAL GOVERNMENT] Register of Historic Places. This official register shall be compiled of buildings, structures, sites, objects, and districts identified by the commission as having historic significance worthy of recognition and protection by the [LOCAL GOVERNMENT] and encouragement of efforts by owners to maintain, rehabilitate, and preserve properties. 3. Review nominations to the [LOCAL GOVERNMENT] Register of Historic Places according to criteria in Section of this ordinance and adopt standards in its rules to be used to guide this review. 4. Review proposals to construct, change, alter, modify, remodel, move, demolish, or significantly affect properties or districts on the register as provided in Section ; and adopt standards in its rules to be used to guide this review and the issuance of a certificate of appropriateness or waiver. 5. Provide for the review either by the commission or its staff of all applications for approvals, permits, environmental assessments or impact statements, and other similar documents pertaining to identified historic resources or adjacent properties. 6. Conduct all commission meetings in compliance with Chapter 42.30 RCW, Open Public Meetings Act, to provide for adequate public participation and adopt standards in its rules to guide this action. 7. Participate in, promote and conduct public information, educational and interpretive programs pertaining to historic and prehistoric resources. 8. Establish liaison support, communication and cooperation with federal, state, and other local government entities which will further historic preservation objectives, including public education, within the [LOCAL GOVERNMENT] area. 9. Review and comment to the [CITY/COUNTY] Council on land use, housing and redevelopment, municipal improvement and other types of planning and programs undertaken by any agency of the [LOCAL GOVERNMENT], other neighboring communities, the [COUNTY], the state or federal governments, as they relate to historic resources of the [LOCAL GOVERNMENT]. 10. Advise the [CITY/COUNTY] Council and the Chief Local Elected Official generally on matters of [LOCAL GOVERNMENT] history and historic preservation. 11. Perform other related functions assigned to the Commission by the [CITY/COUNTY] Council or the Chief Local Elected Official. 12. Provide information to the public on methods of maintaining and rehabilitating historic properties. This may take the form of pamphlets, newsletters, workshops, or similar activities. 13. Officially recognize excellence in the rehabilitation of historic buildings, structures, sites and districts, and new construction in historic areas; and encourage appropriate measures for such recognition. 14. Be informed about and provide information to the public and [CITY/COUNTY] departments on incentives for preservation of historic resources including legislation, regulations and codes which encourage the use and adaptive reuse of historic properties. 15. Review nominations to the State and National Registers of Historic Places. 16. Investigate and report to the [CITY/COUNTY] Council on the use of various federal, state, local or private funding sources available to promote historic resource preservation in the [LOCAL GOVERNMENT]. 17. Serve as the local review board for Special Valuation and: a) Make determination concerning the eligibility of historic properties for special valuation; b) Verify that the improvements are consistent with the Washington State Advisory Council's Standards for Rehabilitation and Maintenance: c) Enter into agreements with property owners for the duration of the special valuation period as required under WAC 254-20-070(2); DRAFT HISTORIC PRESERVATION ORDINANCE Page 5 of 11 d) Approve or deny applications for special valuation; e) Monitor the property for continued compliance with the agreement and statutory eligibility requirements during the 10 year special valuation period; and f) Adopt bylaws and/or administrative rules and comply with all other local review board responsibilities identified in Chapter 84.26 RCW. 18. The commission shall adopt rules of procedure to address items 3, 4, 6, and 18 inclusive. E. Compensation All members shall serve [WITH/WITHOUT] compensation. F. Rules and Officers The commission shall establish and adopt its own rules of procedure, and shall select from among its membership a chairperson and such other officers as may be necessary to conduct the commission's business. G. Commission Staff Commission and professional staff assistance shall be provided by the [TITLE OF LOCAL GOVERNMENT PERSONNEL OR INDICATE USE OF A QUALIFIED CONSULTANT] with additional assistance and information to be provided by other [CITY/COUNTY] departments as may be necessary to aid the commission in carrying out its duties and responsibilities under this ordinance. SECTION 5. REGISTER OF HISTORIC PLACES A. Criteria for Determining Designation in the Register Any building, structure, site, object, or district may be designated for inclusion in the [NAME OF LOCAL REGISTER] if it is significantly associated with the history, architecture, archaeology, engineering, or cultural heritage of the community; if it has integrity; is at least 50 years old, or is of lesser age and has exceptional importance; and if it falls in at least one of the following categories. [SELECT ANY OR ALL OF THE CATEGORIES AND INCLUDE ADDITIONAL CATEGORIES IF DESIRED] 1. Is associated with events that have made a significant contribution to the broad patterns of national, state, or local history. 2. Embodies the distinctive architectural characteristics of a type, period, style, or method of design or construction, or represents a significant and distinguishable entity whose components may lack individual distinction. 3. Is an outstanding work of a designer, builder, or architect who has made a substantial contribution to the art. 4. Exemplifies or reflects special elements of the [CITY'S/COUNTY'S] cultural, special, economic, political, aesthetic, engineering, or architectural history. 5. Is associated with the lives of persons significant in national, state, or local history. 6. Has yielded or may be likely to yield important archaeological information related to history or prehistory. 7. Is a building or structure removed from its original location but which is significant primarily for architectural value, or which is the only surviving structure significantly associated with an historic person or event. 8. Is a birthplace or grave of an historical figure of outstanding importance and is the only surviving structure or site associated with that person. 9. Is a cemetery which derives its primary significance from age, from distinctive design features, or from association with historic events, or cultural patterns. 10. Is a reconstructed building that has been executed in an historically accurate manner on the original site. DRAFT HISTORIC PRESERVATION ORDINANCE Page 6 of 11 11. Is a creative and unique example of folk architecture and design created by persons not formally trained in the architectural or design professions, and which does not fit into formal architectural or historical categories. B. Process for Designating Properties or Districts to the [NAME OF LOCAL REGISTER] 1. [ONLY PROPERTY OWNERS/ COMMISSION MEMBERS/ANY PERSON] may nominate a building, structure, site, object, or district for inclusion in the [NAME OF LOCAL REGISTER]. Members of the Historic Preservation Commission or the commission as a whole may generate nominations. In its designation decision, the commission shall consider the [NAME OF INVENTORY] and the [CITY/COUNTY] Comprehensive Plan. 2. In the case of individual properties, the designation shall include the UTM reference and all features—interior and exterior—and outbuildings that contribute to its designation. 3. In the case of districts, the designation shall include description of the boundaries of the district; the characteristics of the district justifying its designation; and a list of all properties including features, structures, sites, and objects contributing to the designation of the district. 4. The Historic Preservation Commission shall consider the merits of the nomination, according to the criteria in Section and according to the nomination review standards established in rules, at a public meeting. Adequate notice will be given to the public, the owner(s) and the authors of the nomination, if different, and lessees, if any, of the subject property prior to the public meeting according to standards for public meetings established in rules and in compliance with Chapter 42.30 RCW, Open Public Meetings Act. Such notice shall include publication in a newspaper of general circulation in , [LOCAL GOVERNMENT] and any other form of notification deemed appropriate by [LOCAL GOVERNMENT]. If the commission finds that the nominated property is eligible for the [NAME OF LOCAL REGISTER], the commission [SHALL LIST THE PROPERTY IN THE REGISTER/SHALL LIST THE PROPERTY IN THE REGISTER WITH OWNER'S CONSENT/MAKE RECOMMENDATION TO THE (City/County) COUNCIL THAT THE PROPERTY BE LISTED IN THE REGISTER/MAKE RECOMMENDATION TO THE (City/County) THAT THE PROPERTY BE LISTED IN THE REGISTER WITH OWNER'S CONSENT.] In the case of historic districts, the commission shall consider [A SIMPLE MAJORITY OF PROPERTY OWNERS/ PERCENTAGE OF PROPERTY OWNERS] to be adequate for owner consent. Owner consent and notification procedures in the case of districts shall be further defined in rules. The public, property owner(s) and the authors of the nomination, if different, and lessees, if any, shall be notified of the listing. 5. Properties listed on the [NAME OF LOCAL REGISTER] shall be recorded on official zoning records with an "HR" (for Historic Register) designation. This designation shall not change or modify the underlying zone classification. C. Removal of Properties from the Register In the event that any property is no longer deemed appropriate for designation to the [NAME OF LOCAL REGISTER], the commission may initiate removal from such designation by the same procedure as provided for in establishing the designation, Section . A property [MAY/MAY NOT] be removed from the [NAME OF THE LOCAL REGISTER] without the owner's consent. D. Effects of Listing on the Register 1. Listing on the [NAME OF LOCAL REGISTER] is an designation denoting significant association with the historic, archaeological, engineering, or cultural heritage of the community. Properties are listed individually or as contributing properties to an historic district. 2. Prior to the commencement of any work on a register property, excluding ordinary repair and DRAFT HISTORIC PRESERVATION ORDINANCE Page 7 of 11 maintenance and emergency measures defined in Section , the owner must request and receive a Certificate of Appropriateness from the commission for the proposed work. Violation of this rule shall be grounds for the commission to review the property for removal from the register. 3. Prior to whole or partial demolition of a register property, the owner must request and receive a waiver of a Certificate of Appropriateness. 4. Once [NAME OF THE LOCAL GOVERNMENT] is certified as a Certified Local Government (CLG), [ALL/IDENTIFY SELECTED TYPES] properties listed on the [NAME OF LOCAL REGISTER] may be eligible for Special Tax Valuation on their rehabilitation (Section ). SECTION 6. REVIEW OF CHANGES TO REGISTER OF HISTORIC PLACES PROPERTIES A. Review Required No person shall change the use, construct any new building or structure, or reconstruct, alter, restore, remodel, repair, move, or demolish any existing property on the [NAME OF LOCAL REGISTER] or within an historic district on the [NAME OF LOCAL REGISTER] without review by the commission and without receipt of a Certificate of Appropriateness, or in the case of demolition, a waiver, as a result of the review. The review shall apply to all features of the property, interior and exterior, that contribute to its designation and are listed on the nomination form. Information required by the commission to review the proposed changes are established in rules. B. Exemptions The following activities do not require a Certificate of Appropriateness or review by the commission: ordinary repair and maintenance—which includes painting—or emergency measures defined in Section C. Review Process 1. Requests for Review and Issuance of a Certificate of Appropriateness or Waiver The building or zoning official shall report any application for a permit to work on a designated [NAME OF LOCAL REGISTER] Register property or in a [NAME OF LOCAL REGISTER] historic district to the commission. If the activity is not exempt from review, the commission or professional staff shall notify the applicant of the review requirements. The building or zoning official shall not issue any such permit until a Certificate of Appropriateness or a waiver is received from the commission but shall work with the commission in considering building and fire code requirements. 2. Commission Review The owner or his/her agent (architect, contractor, lessee, etc.) shall apply to the commission for a review of proposed changes on a [NAME OF LOCAL REGISTER] property or within a [NAME OF LOCAL REGISTER] historic district and request a Certificate of Appropriateness or, in the case of demolition, a waiver. Each application for review of proposed changes shall be accompanied by such information as is required by the commission established in its rules for the proper review of the proposed project. The commission shall meet with the applicant and review the proposed work according to the design review criteria established in rules. Unless legally required, there shall be no notice, posting, or publication requirements for action on the application, but all such actions shall be made at regular meetings of the commission. The commission shall complete its review and make its recommendations within thirty (30) calendar days of the date of receipt of the application. If the commission is unable to process the request, the commission may ask for an extension of time. DRAFT HISTORIC PRESERVATION ORDINANCE Page 8 of 11 The commission's recommendations shall be in writing and shall state the findings of fact and reasons relied upon in reaching its decision. Any conditions agreed to by the applicant in this review process shall become conditions of approval of the permits granted. If the owner agrees to the commission's recommendations, a Certificate of Appropriateness shall be awarded by the commission according to standards established in the commission's rules. The commission's recommendations and, if awarded, the Certificate of Appropriateness shall be transmitted to the building or zoning official. If a Certificate of Appropriateness is awarded, the building or zoning official may then issue the permit. 3. Demolition A waiver of the Certificate of Appropriateness is required before a permit may be issued to allow whole or partial demolition of a designated [NAME OF LOCAL REGISTER] property or in a [NAME OF LOCAL REGISTER] historic district. The owner or his/her agent shall apply to the commission for a review of the proposed demolition and request a waiver. The applicant shall meet with the commission in an attempt to find alternatives to demolition. These negotiations may last no longer than 45 calendar days from the initial meeting of the commission, unless either party requests an extension. If no request for an extension is made and no alternative to demolition has been agreed to, the commission shall act and advise the official in charge of issuing a demolition permit of the approval or denial of the waiver of a Certificate of Appropriateness. Conditions in the case of granting a demolition permit may include allowing the commission up to 45 additional calendar days to develop alternatives to demolition. When issuing a waiver the board may require the owner to mitigate the loss of the [NAME OF LOCAL REGISTER] property by means determined by the commission at the meeting. Any conditions agreed to by the applicant in this review process shall become conditions of approval of the permits granted. After the property is demolished, the commission shall initiate removal of the property from the register. 4. Appeal of Approval or Denial of a Waiver of a Certificate of Appropriateness. The commission's decision regarding a waiver of a Certificate of Appropriateness may be appealed to the [CITY/COUNTY] Council within ten days. The appeal must state the grounds upon which the appeal is based. The appeal shall be reviewed by the council only on the records of the commission. Appeal of Council's decision regarding a waiver of a Certificate of Appropriateness may be appealed to Superior Court. SECTION 7. REVIEW AND MONITORING OF PROPERTIES FOR SPECIAL PROPERTY TAX VALUATION A. Time Lines 1. Applications shall be forwarded to the commission by the assessor within 10 calendar days of filing. 2. Applications shall be reviewed by the commission before December 31 of the calendar year in which the application is made. 3. Commission decisions regarding the applications shall be certified in writing and filed with the assessor within 10 calendar days of issuance. B. Procedure 1. The assessor forwards the application(s) to the commission. 2. The commission reviews the application(s), consistent with its rules of procedure, and determines if the application(s) are complete and if the properties meet the criteria set forth in WAC 254-20-070(1) and listed in Section of this ordinance. a. If the commission finds the properties meet all the criteria, then, on behalf of the [LOCAL GOVERNMENT], it enters into an Historic Preservation Special Valuation Agreement (set forth in WAC 254-20-120 and in Section of this ordinance) with the owner. Upon execution of the agreement between the owner and commission, the commission approves the application(s). DRAFT HISTORIC PRESERVATION ORDINANCE Page 9 of 11 b. If the commission determines the properties do not meet all the criteria, then it shall deny the application(s). 3. The commission certifies its decisions in writing and states the facts upon which the approvals or denials are based and files copies of the certifications with the assessor. 4. For approved applications: a. The commission forwards copies of the agreements, applications, and supporting documentation (as required by WAC 254-20-090 (4) and identified in Section of this ordinance) to the assessor, b. Notifies the state review board that the properties have been approved for special valuation, and c. Monitors the properties for continued compliance with the agreements throughout the 10 -year special valuation period. 5. The commission determines, in a manner consistent with its rules of procedure, whether or not properties are disqualified from special valuation either because of a. The owner's failure to comply with the terms of the agreement or b. Because of a loss of historic value resulting from physical changes to the building or site. 6. For disqualified properties, in the event that the commission concludes that a property is no longer qualified for special valuation, the commission shall notify the owner, assessor, and state review board in writing and state the facts supporting its findings. C. Criteria 1. Historic Property Criteria: The class of historic property eligible to apply for Special Valuation in [LOCAL GOVERNMENT] means [ALL/IDENTIFY SELECTED TYPES] properties listed on the National Register of Historic Places or certified as contributing to a National Register Historic District which have been substantially rehabilitated at a cost and within a time period which meets the requirements set forth in Chapter 84.26 RCW, until [LOCAL GOVERNMENT] becomes a Certified Local Government (CLG). Once a CLG, the class of property eligible to apply for Special Valuation in [LOCAL GOVERNMENT] means [ONLY] [ALL/IDENTIFY SELECTED TYPES] properties listed on the [LOCAL/LOCAL AND NATIONAL/NATIONAL] Register of Historic Places or properties certified as contributing to an [LOCAL/LOCAL AND NATIONAL/NATIONAL] Register Historic District which have been substantially rehabilitated at a cost and within a time period which meets the requirements set forth in Chapter 84.26 RCW. 2. Application Criteria: Complete applications shall consist of the following documentation: a. A legal description of the historic property, b. Comprehensive exterior and interior photographs of the historic property before and after rehabilitation, c. Architectural plans or other legible drawings depicting the completed rehabilitation work, and d. A notarized affidavit attesting to the actual cost of the rehabilitation work completed prior to the date of application and the period of time during which the work was performed and documentation of both to be made available to the commission upon request, and e. For properties located within historic districts, in addition to the standard application documentation, a statement from the secretary of the interior or appropriate local official, as specified in local administrative rules or by the local government, indicating the property is a certified historic structure is required. 3. Property Review Criteria: In its review the commission shall determine if the properties meet all the following criteria: a. The property is historic property; b. The property is included within a class of historic property determined eligible for Special Valuation by the [LOCAL GOVERNMENT] under Section of this ordinance; DRAFT HISTORIC PRESERVATION ORDINANCE Page 10 of 11 c. The property has been rehabilitated at a cost which meets the definition set forth in RCW 84.26.020(2) (and identified in Section of this ordinance) within twenty-four months prior to the date of application; and d. The property has not been altered in any way which adversely affects those elements which qualify it as historically significant as determined by applying the Washington State Advisory Council's Standards for the Rehabilitation and Maintenance of Historic Properties (WAC 254-20-100(1) and listed in Section of this ordinance). 4. Rehabilitation and Maintenance Criteria: The Washington State Advisory Council's Standards for the Rehabilitation and Maintenance of Historic Properties in WAC 254-20-100 shall be used by the commission as minimum requirements for determining whether or not an historic property is eligible for special valuation and whether or not the property continues to be eligible for special valuation once it has been so classified. D. Agreement: The historic preservation special valuation agreement in WAC 254-20-120 shall be used by the commission as the minimum agreement necessary to comply with the requirements of RCW 84.26.050(2). E. Appeals: Any decision of the commission acting on any application for classification as historic property, eligible for special valuation, may be appealed to Superior Court under Chapter 34.05.510 -34.05.598 RCW in addition to any other remedy of law. Any decision on the disqualification of historic property eligible for special valuation, or any other dispute, may be appealed to the County Board of Equalization. DRAFT HISTORIC PRESERVATION ORDINANCE Page 11 of 11 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 3, 2015 Check all that apply: ❑ consent ❑ old business ['information ® admin. report Department Director Approval: ❑ new business ['public hearing ['pending legislation ['executive session AGENDA ITEM TITLE: Administrative Report — SVMC 7.40 — electronic cigarette (e -cigarette) regulations relating to minors. GOVERNING LEGISLATION: SVMC 7.40 PREVIOUS COUNCIL ACTION TAKEN: In mid -2010, Council heard a report from the Spokane Regional Health District ("SRHD") on E -Cigarettes, including a request to adopt a regulation pertaining to sales to minors. On February 22, 2011, Council adopted SVMC 7.40 which provides regulations for e -cigarettes relating to minors under the age of 18. Nearly identical regulations were also adopted by the surrounding municipalities and Spokane County for a consistent approach in protecting the public health on this issue. BACKGROUND: The Council recently asked whether the City can consider amending its regulations regarding sales and use of e -cigarettes and liquids for use in the e -cigarettes to raise the age from under 18 to under 21. The scope of the inquiry did not include sales and use of regular tobacco products like cigarettes, cigars, and chewing tobacco. Staff was concerned that it would be difficult to enforce regulations that had different age restrictions for e -cigarettes than tobacco products, particularly in that it might cause some young people 18-20 years of age to choose to use tobacco products rather than e -cigarettes if e -cigarettes could not be legally used until age 21. The Washington State Attorney General, Bob Ferguson, recently introduced a bill to the Legislature that, if passed, would increase the age for the use of any tobacco products or e - cigarettes throughout the state, from 18 to 21. This would appear to fully address the issue raised by the Council. It is unclear what will happen with this bill. Staff recommends waiting to see how it progresses before making any decisions on whether the City wants to amend the City Code to address this issue. OPTIONS: (1) monitor the proposed legislation under SB 5494 and HB 1458; (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: None at this time. BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: SVMC 7.40 Chapter 7.40 ELECTRONIC CIGARETTES AND RELATED DE... http://www.codepublishing.com/WA/SpokaneValley/html/spokaneva... Chapter 7.40 ELECTRONIC CIGARETTES AND RELATED DEVICES Sections: 7.40.010 Purpose and intent. 7.40.020 Definitions. ................ 7.40.030 Sampling and sales to minors prohibited. 7.40.040 Coupon redemption. 7.40.050 Purchase by minors prohibited. 7,40.060 Prohibition signage to be posted - Identification required. 7 40.070 Mechanical sales restricted. 7.40 080 Penalties and enforcement. 7.40.090 Chapter to be harmonized with state and federal law. 7.40.010 Purpose and intent. The purpose and intent of this chapter is to protect minors from the hazards of nicotine addiction and the dangers of ingesting products with no regulatory oversight as to their purity, contents, and potential negative health impacts. (Ord. 11-003 § 1, 2011). 7.40.020 Definitions. As used in this chapter: "Electronic cigarette" or "e -cigarette" means an electronic device usually composed of a mouthpiece, a heating element or atomizer, a battery, and electronic circuits that provides a gas derived from liquid nicotine and/or other substances which is inhaled by a user simulating smoking. The term includes such devices, regardless of the details of the product appearance or marketed name, generally manufactured to resemble cigarettes, cigars, pipes, or other smoking devices. "Liquid nicotine" means any liquid product composed either in whole or part of nicotine, propylene glycol and/or other similar substances and manufactured for use with e -cigarettes to be converted into a gas for inhaling. "Minor" means someone under 18 years of age. "Person" means any natural person, individual, corporation, unincorporated association, proprietorship, firm, partnership, joint venture, joint stock association, or other entity or business of any kind. (Ord. 11-003 § 1, 2011). 7.40.030 Sampling and sales to minors prohibited. A. No person may give, distribute, transfer, sell, market, or offer e -cigarettes, their components, or samples to persons under 18 years of age. B. It is a defense to a prosecution for violation of this section when the person making the gift, distribution, transfer, sale, marketing, or offer as a gift, transfer, sale, marketing, or sample reasonably relied on any of the officially issued identifications referenced in RCW 70.155.090 showing the purchaser or recipient was at least 18 years old. (Ord. 11-003 § 1, 2011). 7.40.040 Coupon redemption. No person shall give or distribute e -cigarettes, or their components, to a person by a coupon if such coupon is redeemed in any manner that does not require an in-person transaction in a retail store to help prevent redemption of such merchandise by a minor. (Ord. 11-003 § 1, 2011). 7.40.050 Purchase by minors prohibited. No person under the age of 18 may purchase, attempt to purchase, possess, or obtain e -cigarettes or their components. This prohibition does not apply to activities or enforcement actions under the control of a City, state, or federal law enforcement authority or Spokane Regional Health District. (Ord. 11-003 § 1. 2011). 7.40.060 Prohibition signage to be posted — Identification required. A. Any person selling, marketing, displaying, giving, or distributing e -cigarettes or their components shall display a printed sign, posted so that it is clearly visible to anyone purchasing e -cigarettes or their components. The sign must be in contrasting colors and at least 20 point type and must read substantially as follows: IF YOU ARE UNDER 18, YOU COULD BE SUBJECT TO PENALTY FOR PURCHASING E -CIGARETTES OR RELATED DEVICES OR THEIR COMPONENTS - SVMC 740.050. THE SALE OF E -CIGARETTES OR RELATED DEVICES OR THEIR COMPONENTS TO PERSONS UNDER THE AGE OF 18 IS STRICTLY PROHIBITED - SVMC 7.40.030. PHOTO ID REQUIRED. B. When there may be a question of a person's age, identification of at least the sufficiency referenced in RCW 70.155.090 shall be required by any person selling, giving, or distributing e -cigarettes or their components. (Ord. 11-003 § 1, 2011). 7.40.070 Mechanical sales restricted. A. No person shall sell or permit to be sold e -cigarettes or their components through any device that mechanically dispenses such products unless the device is located fully within premises from which minors are prohibited, or in industrial worksites where minors are not employed nor permitted, and not less than 10 feet from all entrance or exit ways to and from each premises. 1 of 2 1/28/2015 8:25 AM Chapter 7.40 ELECTRONIC CIGARETTES AND RELATED DE... http://www.codepublishing.com/WA/SpokaneValley/html/spokaneva... B. It is a defense to this section if the person demonstrates to the satisfaction of the building official that it is architecturally impracticable for the device to be located not less than 10 feet from all entrance and exit ways. (Ord. 11-003 § 1, 2011). 7.40.080 Penalties and enforcement. Violation of any provision of this chapter by a minor shall be a class 3 civil infraction under SVMC 1.10.010 and Chapter 7.80 RCW. Violation of any provision of this chapter by anyone other than a minor shall be a class 1 civil infraction under SVMC 1.10.010 and Chapter 7.80 RCW. Each transaction is a new and separate violation. This chapter shall be enforced by the chief of the City of Spokane Valley police, or his or her designee, and the health officer for the Spokane Regional Health District, or his or her designee, who shall collectively be the "enforcement officer" as that terminology is used in Chapter 7.80 RCW. (Ord. 11-003 §1,2011). 7.40.090 Chapter to be harmonized with state and federal law. A. This chapter shall be harmonized to avoid any conflict with Chapter 70.155 RCW and with all other state or federal preempting laws or regulations. Nothing in this chapter diminishes the authority of the City to enforce RCW 70.155.080 or any other applicable laws or regulations. B. This chapter shall be repealed on the day that state or federal legislation goes into effect incorporating either the same or substantially similar provisions as are contained in this chapter, or in the event that a pertinent state or federal administrative agency issues and promulgates regulations preempting such action by the City. The city council may repeal this chapter whether or not identical or substantially similar state or federal legislation has been enacted for the purposes of triggering the provisions of this subsection. (Ord. 11-003 § 1, 2011). The Spokane Valley Municipal Code is current through Ordinance No. 14-021, passed December 9, 2014. Disclaimer: The City Clerk's Office has the official version of the Spokane Valley Municipal Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. City Website: http Pviv, .spokanevalley.org! (hltp:/wrvnv.spokanevalley orgi) City Telephone: (509) 720-5102 Code Publishing Company (httpi/www.codepublishing.coml) 2 of 2 1/28/2015 8:25 AM CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 3, 2015 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Update on Legislative Agenda for Marijuana GOVERNING LEGISLATION: RCW 69.50 (Initiative 502 has been codified as RCW 69.50) and WAC 314-55; RCW 69.51A (governing medical marijuana) PREVIOUS COUNCIL ACTION TAKEN: Council adopted its Legislative Agenda for the 2015- 2017 Legislative Session on November 4, 2014. BACKGROUND: On November 4, 2014, City Council adopted its Legislative Agenda for the 2015-2017 Legislative Biennium. In its agenda, Council included an item that provided: Reconciliation of Medical and Recreational Marijuana The City of Spokane Valley supports the reconciliation of the recreational and medical marijuana statutes. Medical marijuana remains unregulated and is not subject to the same excise tax as recreational marijuana. There also continues to be a strong incentive for individuals to abuse the medical marijuana system to avoid the higher prices and limited availability of the recreational marijuana. The City would support development of one system that would regulate medical and recreational marijuana, (including the elimination of medical marijuana), in Washington State. Additionally, the City would support State regulations which close gaps within current legislation: Vaping, edibles, oils and "private" consumption/facilities; and under age possession and consumption. As of the week of January 26, 2015, there had been at least 18 marijuana -related bills that had been introduced that were identified and are being tracked by the City's State Legislative lobbyist, Briahna Taylor (with Gordon Thomas Honeywell). Staff continues to track the bills that have been introduced and to review for necessary input based on Council's legislative agenda. A list of the marijuana -related bills identified by Gordon Thomas Honeywell is attached. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Discussion. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Mike Jackson, City Manager; Erik Lamb, Deputy City Attorney ATTACHMENTS: Marijuana -related bills identified by Gordon Thomas Honeywell Bill # Short Description Sponsor Description Reconciliation SB 5052 Establishing the cannabis patient protection act. ** There has been an agreement that this bill will be the vehicle for any agreement on medical/recreational marijuana** The bill is work in progress and will likely change. Rivers • Medical MJ is regulated separate from Rec Mi. • Patient Grow, Purchase, & Possession o Defin. of medical patient is "significant interference w/ activities of daily living" o Minor patient can possess w/ parent authorization, but cannot purchase or grow. o Patients can grow 6 plants, unless health care professional authorizes higher (current law is 15) o Patients can possess 3 X the amount as a rec. mj user o Patients can purchase MJ w/out paying sales & use tax • Medical Retail o Medical MJ retail required to get license issued by LCB o Must purchase MJ from licensed MJ producer/processor o Must carry products that DOH says is beneficial to patients o Cannot sell any product that can be smoked, or paraphernalia that can be used to smoke. o May only sell to patients & designated providers • Med MJ database is created o Health care professional enters the patient or provider into database and provides an authorization card to patient. Valid for 2 yrs. • LCB is no longer required to set a cap on $ of MJ retail licenses. • Collective gardens are repealed. Instead up to 4 medical patients can participate in cooperative. o Cooperatives must be registered w/ LCB and must be at least 25 miles away from a med MJ retailer. o MJ grown in cooperative is only to be used by cooperative members. Revenue Sharing SB 5417 Concerning local government marijuana policies. Rivers • Provides for local revenue sharing, in accordance with the WSAC/AWC formula HB 1165 Concerning the establishment of a dedicated local jurisdiction marijuana fund and the distribution of a specified percentage of marijuana excise tax revenues to local jurisdictions. Condotta • Distributes revenue to the local level by creating a local jurisdiction MJ fund. • Not distributed according to WSAC/AWC distribution. Other bills Introduced HB 1335 Permitting cities, towns, and counties to reduce the buffer between recreational marijuana businesses and various entities. Condotta • Allows cities and counties to permit recreational marijuana businesses within 1,000 feet but no less than 500 feet from schools, parks, etc. HB 1359 Ensuring safe, responsible, and legal acquisition of marijuana by adults. Moscoso • Makes purchasing MJ under age 21 a crime. • Makes entered a MJ licensed premises under age 21 illegal. • Makes giving MJ to someone under 21 a crime. (SB 5402) HB 1360 Concerning marijuana, useable marijuana, and marijuana-infused products in public. Moscoso • Makes consuming MJ products in a public place (including MJ concentrate) unlawful. Definition of public place is the same as for alcohol consumption. (SB 5398) HB 1411 Concerning the siting of marijuana facilities. Moscoso • Allows cities to site MJ within the 1,000-foot buffer if the city could otherwise not site a MJ retail facility within the city. Cannot exempt the 1,000-foot buffer around schools. HB 1412 Concerning municipalities prohibiting the operation of recreational marijuana production processing, and retail facilities within their jurisdictional boundaries. Moscoso • Requires voter approval for any city or county ordinance prohibiting the siting of MJ businesses in its boundaries. (why does sec.1, subsection (2) only mention counties,and not cities?) • Applies only to recreational MJ businesses. • Cities w/ out recreational MJ do not get any excise tax revenues (no revenue provided in bill) HB 1413 Revising licensing regulations pertaining to the buffer distances required between recreational marijuana businesses and specified Moscoso • States that buffer distances are $1,000-feet around any schools, and 100-feet around any recreation center, child care facility, public park, public transit, library, etc. public and private facilities. HB 1438 Permitting cities, towns, and counties to prohibit the production, processing, and sale of marijuana under Initiative Measure No. 502 only by public vote. Sawyer • Allows a voter to bring forward a petition asking a city or county to prohibiting Mi. Petition must be signed by 30% or more of registered voters in the jurisdiction. It is then put on a ballot for a vote. • Allows legislative authority of city or county to put the issue on the ballot. • If occurs in a county, only applies to unincorporated areas. HB 1461 Relating to marijuana. Hurst • Title-only bill. SB 5002 Concerning traffic infractions for marijuana, marijuana based substances, or marijuana infused substances. Rivers • It is a traffic infraction to consume marijuana, or a marijuana-based substance in a motor vehicle when the vehicle is upon a highway. It is a traffic infraction for a person to possess a receptacle containing marijuana while in a motor vehicle upon a highway if the container has been opened or a seal broken or the contents partially removed. • An open container may be kept in the trunk of the vehicle or other area not normally occupied by the driver or passenger. A glove compartment is within the area of the driver or passenger. Exceptions are provided for certain vehicles such as campers, motor homes, and for -hire vehicles. SB 5130 Restricting marijuana producer and processor businesses from being located in certain residential and rural areas. Pearson • MJ producers and processors cannot be in areas zoned for residential use, or an area zoned for rural use with a minimum lot size of five acres. The bill would apply prospectively to new licenses, and to the renewal of existing licenses. SB 5398 Concerning marijuana, useable marijuana, and marijuana-infused products in public. Rivers • Makes consuming MJ products in a public place (including MJ concentrate) unlawful. Definition of public place is the same as for alcohol consumption. (HB 1360) SB 5402 Ensuring safe, responsible, and legal acquisition of marijuana by adults. Conway • Makes purchasing MJ under age 21 a crime. • Makes entered a MJ licensed premises under age 21 illegal. • Makes giving MJ to someone under 21 a crime. (HB 1359) SB 5450 Expanding the restrictions on locating marijuana businesses. O'Ban • Adds "licensed chemical dependency program" & "locations where children congregate" to one of the facilities around which local jurisdictions must zone. SB 5519 Enacting the comprehensive marijuana reform act. Kohl- Welles SB 5572 Concerning the sales, distribution, and delivery of marijuana. Kohl - Welles uo!}eingel p!8 :SIN3INHDylly D c_ (D O (D m (0 (D (D :1Dy1NOD JAI'S m G) c c 0 0 0 0 (D 0 0 Cr co (D a)m z O 3 z m C) c Q I- • -13 (n (D CO c � Q0 _• -• • Q 0 It 0 N) o (0 5. (D 3 O (7). m� c o (fl o_O N O O v Q RECOMMENDED ACTION OR MOTION: Discussion 00 U) cn O H m C— —I * Q0 7 NW O m y a 7� a' ( m O oD D _1 <.= -s (-0 m c (DD- �o �C) (D z W 0 c c ?. o '� m = m v 0 F3 co c o Qm, NW o �� Q� p -a 0 3 t�' (D D 3 N O O CO5. c C O ,--.- ' Da z ✓ Efl, --D� - 0Y�cc-h0 Og0 • �Q n,ma)>c,�(D DmFIT(„-0.. • m • 0 (D * "."• 0 o Qcr0 cn�cr �voi v Eh Q o(D • �a_m v w -' o v m Q- D Q Q (D a- (D O (D (GD N � � o� (DH 2 *U)mal(�o. o st 01 — O (D _ 0 Cn v* _. E _� • O -' o r (D S• O (D (I v a v cow •( • D • o m ��0 Fa. Q a �� 0� w _—' m O 0 a, O D- 0 c 0 (D ca, D o m c - 0 c.% U) c Q D O m D (D O o n 0o (0i) 71 w Q CO m DU) �'� (D 0 v r' v,_ v H O O p (D —n, D- -% n, n, D w(D*D m▪ (DQ�w _ cn 0n,� m CO mm o m DJ D <' W74. � DJ Q) (1) (D (Q V, (D (D 0 — 7 N (D �� NQ O D <.Cn O cQ Q-hQ00 0� (0D (D - _ to , 01 D (D U) 0 U, G 1— 0 D. (D `G 0 Q �. U) O (D 3 r`D='mOcoi O(Q`°�u, (D N 3 (D D (D DJ N (D O v (D 3 n, Da G � 5' Ei� -' C00 0-2 _•0 C) (.31' (' D Q - c (D a) (p ..._• (7)' - N g.v ccn0 o- o Oc - fl, U, (D a, u) c D O N co <* 0 D - ((DD v N DJ O (0D (0D " (D O (D 3. -0 -0 0) v m v m o 0- (T). 5 O No- a) D 0 (0 —, • (D U) O Q to Approval of Street Sweeping Services Agreement in co W Ci) C .C/)m • P z z_ N - z C3� Tr j m w rn0) r z 0 (1) w co O 0 co O Co 0 (D W N O O D 0 (D C) CD n tU tU ❑ ❑ O 0 � 0 3 • 0 0 ® ❑ Q • Q 3.o- 5 c • -o - • 0 o ma' ❑ ❑ -o 0 Q 0 0. O ❑ ❑ 0 0- . = c • a) CD 0 ssau!snq Mau :leno.iddy .io}oa.iia 1.ueuapedea BID TABULATION 2015 Street Sweeping Services Bid No. 14-059 - Bid Opening Date 01/23/2015 Spokkn � . MiHey Item Units Quantity Engineers Estimate AAA Sweeping, LLC Unit Price Total Cost Unit Price Total Cost Sweeping, Mechanical Type Hours 60 $153.84 $9,230.40 $156.05 $9,363.00 Sweeping, Regenerative Air Type Hours 1800 $153.84 $276,912.00 $155.98 $280,764.00 Sweeping, High Efficiency Vacuum Type Hours 700 $155.00 $108,500.00 $155.90 $109,130.00 Water Truck or Truck -Mounted Power Washer Hours 450 $114.34 $51,453.00 $116.83 $52,573.50 Foreman Hours 200 $75.00 $15,000.00 $55.00 $11,000.00 Dump Truck Hours 200 $114.34 $22,868.00 $116.32 $23,264.00 Loader Hours 35 $112.67 $3,943.45 $111.00 $3,885.00 Total Bid Schedule - $487,906.85 $489,979.50 Bid Opening Checklist Price Proposal Non -Collusion Declaration Bid Deposit Form & Bond Contractor's Statement of Responsibility AAA Sweeping, LLC YES YES YES YES To: From: Re: DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of January 29, 2015; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings February 9, 2015: Special Joint Meeting with Board of County Commissioners: 9:00 a.m. Meeting will be held in City Council Chambers (tentative topics include marijuana; legislative agendas, rail transport issues, status of 2014 UGA, etc.) February 10, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. First Reading Proposed Ordinance 15-002 Adopting Marijuana Findings of Fact — Erik Lamb 3. First Reading Proposed Ordinance 15-003 for Plat Time Ext — Micki Harnois 4. Motion Consideration: Street Sweeping Contract — Eric Guth 5. Admin Report: Old Mission Ave Street Vacation (STV 2014-0001) — Karen Kendall 6. Admin Report: Advance Agenda [due Mon, Feb 2] (5 minutes) (20 minutes) (10 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 60 minutes] February 17, 2015, Special Meeting Winter Workshop (8:30 a.m. — 4:30 p.m.) Tentative topics: Economic Development Legislative Agendas and Update Public Works Projects Existing City Hall Renovation [due Mon, Feb 9] Law and Justice Council Civic Facility Capital Projects Fund City Hall Miscellaneous: oil and coal trains, marijuana. Etc. February 17, 2015 — 6:00 p.m. meeting cancelled in lieu of Special Workshop meeting February 18-19, 2015 — AWC City Action Days Legislative Session February 24, 2015, Formal Meeting Format, 6:00 p.m. [due Tues, Feb 17] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance 15-002 Adopting Marijuana Findings of Fact — Erik Lamb (20 minutes) 3. Second Reading Proposed Ordinance 15-003 for Plat Time Ext — Micki Harnois (10 minutes) 4. First Reading Proposed Ordinance 15-004 Street Vacation Old Mission Ave — Karen Kendall (10 minutes) 5. Admin Report: Comp Plan, Site Specific Amendments — Marty Palaniuk, Christina Janssen (20 minutes) 6. Admin Report: Advance Agenda (5 minutes) 7. Info Only: (a) Amended 2015 Transportation Improvement Program (TIP); (b) Department Monthly Reports [*estimated meeting: 70 minutes] March 3, 2015, Study Session Format, 6:00 p.m. [due Mon, Feb 23] 1. Proposed Amended 2015 TIP — Steve Worley (20 minutes) 2. Accomplishments Report 2014 — Mike Jackson (tentative) (60 minutes) 3. Advance Agenda (5 minutes) 4. Info Only: Congst. Mitigation/Air Quality (CMAQ) 2018-2020 Call for Projects[*estimated meeting: 85 min] National League of Cities, City Conference, Washington, D.C.: March 7-11 March 10, 2015, Formal Meeting Format, 6:00 p.m. (possible no meeting) 1. PUBLIC HEARING: Proposed Amended 2015 TIP — Steve Worley 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Proposed Ordinance 15-004 Street Vacation Old Mission Ave 4. Admin Report: CMAQ Call for Projects — Eric Guth 5. Admin Report: Advance Agenda [due Mon, March 2] (10 minutes) (5 minutes) — Karen Kendall (10 minutes) (15 minutes) (5 minutes) [*estimated meeting: 45 minutes] Draft Advance Agenda 1/29/2015 2:52:34 PM Page 1 of 2 March 17, 2015, Study Session Format, 6:00 p.m. 1. Advance Agenda March 24, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed Resolution Amending 2015 TIP — Steve Worley 3. Motion Consideration: CMAQ Call for Projects — Eric Guth 4. Admin Report: Advance Agenda 5. Info Only: Department Monthly Reports March 31, 2015, Study Session Format, 6:00 p.m. 1. Advance Agenda April 7, 2015, Study Session Format, 6:00 p.m. 1. Advance Agenda April 14, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda April 21, 2015, Study Session Format, 6:00 p.m. 1. Advance Agenda [*estimated April 28, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda 3. Info Only: (a) Proposed 2016-2021 TIP; (b) Depaitinent Monthly Reports May 5, 2015, Study Session Format, 6:00 p.m. 1. Proposed 2016-2021 Six Year TIP — Steve Worley 2. Advance Agenda May 12, 2015, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Proposed 2016-2021 Six Year Tip — Steve Worley 2. Consent Agenda (claims, payroll, minutes) 3. Admin Report: Advance Agenda Mav 19, 2015, Study Session Format, 6:00 p.m. 1. Advance Agenda Mav 26, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed Resolution Adopting 2016-2021 Six Year TIP — Steve Worley 3. Admin Report: Advance Agenda 4. Info Only: Department Monthly Reports *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Railroad Quiet Zones Setback Requirements Sidewalks and Developments Spokane Regional Transportation Mgmt Ctr Avista Electrical Franchise Coal/Oil Train Environmental Impact Statement Governance Manual Marijuana, Minor in Consumption Public Safety Quarterly Costs [due Mon, March 9] (5 minutes) [due Mon, March 16] (5 minutes) (15 minutes) (15 minutes) (5 minutes) meeting: 40 minutes] [due Mon, March 23] (5 minutes) [due Mon, March 30] (5 minutes) [due Mon, April 6] (5 minutes) (5 minutes) [due Mon, April 13] (5 minutes) [due Mon, April 20] (5 minutes) (5 minutes) [due Mon, April 27] (25 minutes) (5 minutes) [due Mon, May 4] (20 minutes) (5 minutes) (5 minutes) [due Mon, May 11] (5 minutes) [due Mon, May 18] (5 minutes) (10 minutes) (5 minutes) Draft Advance Agenda 1/29/2015 2:52:34 PM Page 2 of 2