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2015, 03-03 Study Session Meeting MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley,Washington March 3, 2015 6:00 p.m. Attendance: Councilmembers Staff Dean Grafos, Mayor Mike Jackson, City Manager Arne Woodard, Deputy Mayor Mark Calhoun, Deputy City Manager Chuck Hafner, Councilmember Cary Driskell, City Attorney Rod Higgins, Councilmember John Hohman, Community Development Dir. Ed Pace, Councilmember Mike Stone, Parks & Recreation Director Ben Wick, Councilmember Eric Guth, Public Works Director Erik Lamb, Deputy City Attorney ABSENT: Rick VanLeuven, Police Chief Bill Bates, Councilmember Steve Worley, Senior Engineer John Whitehead, Human Resources Manager Carolbelle Branch, Public Information Officer Chris Bainbridge, City Clerk Mayor Grafos called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Bates. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to excuse Councilmember Bates from tonight's meeting. 1. Brown's Volleyball Project—Mike Stone Parks and Recreation Director Stone went over the information contained in his Request for Council Action Form, outlining the proposal; said the intent is to have a contractor in place by late March and have the project completed prior to the volleyball season that begins mid-May. Mr. Stone mentioned the drainage issues and of the location of the proposed courts; and said the package was put out to bid, they received four bids last Friday, and are excited to be able to move forward, and that he seeks Council consensus to bring this back as a motion consideration at next week's Council meeting. Mr. Stone noted that this is just phase 1 and to complete the entire project will take the effort of Parks and Recreation, as well as service groups and others as they seek alternatives for funding to eventually develop the entire masterplan. Deputy Mayor Woodard said he heard that perhaps the sand volleyball isn't as popular as anticipated, and he asked what would happen if we discover after three or four years that we don't need all sixteen courts. Mr. Stone said this is a long process and $1.5 million is needed to complete the project; that there will be new courts this year but it will take several years for the entire project; adding that the neighborhood park concept will not be neglected as the volleyball courts progress; and if needed, any aspect of the design could be changed. Mayor Grafos said he liked the concept but would like to see those courts on the south end of the park and leave the softball area intact on the north side, and have the contractors work from the south side forward as the demand for the courts comes forward. After discussion about the lack of use of the softball diamond, and that a major design change would necessitate re-bidding the project, as well as changing the design of the masterplan which was previously approved, it was determined to keep the plans as Mr. Stone discussed and to move forward with next week's bid award consideration. Council Study Session:03-03-2015 Page 1 of 3 Approved by Council:03-10-2015 2. Proposed Amended 2015 Transportation Improvement Program(TIP)—Steve Worley Mr. Worley went over the proposed amendment to the 2015 TIP, including removed projects, added projects, and projects to be carried over; said the "removed projects" of Barker Road BNSF and Millwood Trail might be moving forward, but not this year. Mr. Worley said a public hearing on these proposed changes is set for next week's Council meeting. 3. Draft Interlocal Agreement with U.S. Geological Survey for Light Detection and Ranging (LiDAR) Survey Data—Eric Guth Director Guth stated that this spring the U.S. Geological Survey will be flying a high density LiDAR Survey over an area of Spokane County that the USGS believes may be susceptible to earthquakes; that the flight includes the western part of our City at no cost, which gives us the opportunity to participate in this survey and have them include the eastern half of our City. By including the eastern half, Mr. Guth explained, the cost will be an estimated $50,000, but if we were to contract with them directly for this service for just our city, it would cost 180% more. Mr. Guth explained that a flight was undertaken in 2007 but the data was not as accurate as it will be for this flight, nor did it include the density of data collection proposed for this flight. Mr. Guth said staff recommends proceeding with the finalization of an interlocal agreement with Kitsap County to include the eastern half of our City. Council concurred. 4. 2014 Accomplishments Report—Mike Jackson City Manager Jackson said he likes to take time at the end of the year to report what was accomplished in the past year; he spoke of the importance of the Council set goals as they help direct staffs Workplan. Mr. Jackson discussed the accomplishments of the Legislative and Executive Department; followed by Deputy City Manager Calhoun speaking about Contract Administration, Public Information Office, interspersed by Human Resources Manager Whitehead talking about Human Resources and the Front Desk Reception, and then with Mr. Calhoun continuing to discuss the accomplishments of the Finance and IT Department. City Attorney Driskell spoke about the Office of the City Attorney, followed by Police Chief VanLeuven discussing public safety. At 7:50 p.m., Mayor Grafos called for a recess; the meeting was reconvened at 8:01 p.m., with Mr. Stone talking about the various aspects of Parks and Recreation, including Park Administration and Maintenance, CenterPlace Regional Event Center, Aquatics, Recreation, and the Senior Center. Mr. Hohman spoke about the accomplishments of the various divisions of his department, including administration, permitting, building, code enforcement, development services, and economic development. Director Guth went over his department's accomplishments in the areas of street maintenance, traffic, stormwater utility, and capital improvement projects. 5. Advance Agenda—Mayor Grafos Councilmember Hafner said this Council has very little input on the many proposals of levies, sales tax increases, and bond issues prior to those issues going forth as a ballot issue; that two or three years ago Council felt it was best not to take a stand either for or against those issues; and he asked about changing that now to perhaps take a stand and/or at least listen to both sides. Mr. Jackson said the current Governance Manual includes a procedure approved by Council of not hearing those issues during a Council meeting; but if Council prefers a change, we could start by examining the information in the Governance manual; he said it took some time for outside agencies to understand our stance on these issues, but if Council wants to make an exception,that can be considered. Mr. Jackson said for a start,he will put copies of the pertinent Governance Manual section in Council's in-boxes on their desk and we can start from there. 6. The (a) Ops and Admin Quarterly Report; (b) Finance Monthly Report; and(c) Congestion Mitigation Air Quality (CMAQ) 2018-2020 Call for Projects were for information only and were not reported or discussed. Council Study Session:03-03-2015 Page 2 of 3 Approved by Council:03-10-2015 7. Council Comments—Mayor Grafos Councilmember Pace asked for Council consensus to include the City of Spokane Valley as a co-host with STA (Spokane Transit Authority ) for a meeting in early April; the meeting is a Chamber of Commerce Transportation Committee meeting to discuss bus transportation; he said these issues have been coming up at the Greater Valley Support Network(GVSN) meetings about moving people from one point to another; said the STA has agreed to bring in a consultant April 2 for a meeting at CenterPlace from 11:30 a.m. to 2:30 p.m. Council agreed to be a co-host since this will not obligate the Council financially or otherwise, as Council will merely be a co-host of the meeting. Councilmember Hafner said he continues working with school principals about marijuana issues and they are in the process of setting a preliminary meeting. Councilmember Wick announced he will be joining those going with GSI (Greater Spokane, Inc.) to Washington, D.C. April 14. Mayor Grafos asked, and Council concurred to cancel the April 7 study session since the week prior to that, March 31, is also a study session. 8. City Manager Comments—Mike Jackson Mr. Jackson said concerning the issue of supporting or opposing ballot measures, that Council always has the option of waiving the rules for something in particular. 9. Executive Session: Potential/Pending Litigation [RCW 42.30.110(I)(i) It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn into Executive Session for approximately thirty minutes to discuss potential/pending litigation, and that no action will be taken upon return to open session. Council adjourned into Executive Session at 8:58 p.m. At 9:08 p.m., Mayor Grafos declared Council out of Executive Session, at which time it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. ATTEST: can Grafos,Mayor / 13-"L'ik-vik;112_ ristine Bainbridge, City Clerk Council Study Session:03-03-2015 Page 3 of 3 Approved by Council:03-10-2015