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2015, 03-24 Amended Regular Meeting
AMENDED AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, March 24, 2015 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: T: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. PUBLIC HEARING: Mining Moratorium Erik Lamb 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of vouchers listed on Mar 24, 2015 Request for Council Action Form $ Totaling: 2,078,406.67 b. Approval of Payroll for Pay Period Ending March 15, 2015:$ $304,305.44 c. Approval of February 9, 2015 Council/County Special Joint Meeting Minutes d. Approval of March 10, 2015 Council Formal Meeting Minutes e. Approval of March 17, 2015 Council Study Session Meeting Minutes NEW BUSINESS: 3. First Reading Proposed Ordinance 15-006 Comprehensive Plan Amendments Christina Janssen, and \[public comment\] Marty Palaniuk 4. First Reading Proposed Ordinance 15-007 Zoning Map Amendments Christina Janssen, and \[public comment\] Marty Palaniuk \[public comment\] 5. First Reading Proposed Ordinance 15-008 Additional Lodging Tax Erik Lamb 6. Proposed Resolution 15-003 Amending 2015 Transportation Improvement Plan Steve Worley \[public comment\] \[public comment\] 7. Motion Consideration: CMAQ Call for Projects Steve Worley 8. Motion Consideration: City Hall Architectural Services Contract Gabe Gallinger \[public comment\] Council Agenda 03-24-15 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS : 7. CMAQ Call for Projects Steve Worley 9. Advance Agenda Mayor Grafos INFORMATION ONLY: 10. Department Monthly Reports 11. SRTMC Interlocal Agreement CITY MANAGER COMMENTS ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. ndth The Formal meeting formats are generally held the 2 and 4 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. strdth The Study Session formats (the less formal meeting) are generally held the 1, 3 and 5 Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 03-24-15 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 24, 2015 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing on Ordinance No. 15-005 adopting a moratorium on mining and mineral product manufacturing GOVERNING LEGISLATION: RCW 36.70A.390; RCW 36.70A; SVMC 19.120.050; SVMC 24.50. PREVIOUS COUNCIL ACTION TAKEN: City Council adopted a moratorium on mining and mineral product manufacturing on February 24, 2015. BACKGROUND: The City recently began its 2015 Comprehensive Plan update. As part of that process, the City is undertaking a comprehensive review of existing land inventory and all existing and desired land uses. One of those is the industrial zone, which includes gravel mining as an allowed use. There are several existing gravel mining operations in the City, which take up significant acreage and result in large open pits once the mining use is concluded. One of the unique features of mining is the permanent impact on the land where it is sited. Once a mine is opened, the impacts of the mine on the land are usually irreversible even with appropriate reclamation planning. These impacts can mean that the land may be permanently removed from other future available industrial uses, even after the mine closes. Currently, mining activities are defined in the Spokane Valley Municipal Code ("SVMC") as a heavy industrial use. SVMC 19.120.050 Permitted Use Matrix identifies mining as a permitted use in the 1-2, Heavy Industrial Zone. While the SVMC does not identify a specific "mining permit" governing mining, there are several chapters of the SVMC, such as SVMC 24.50 Land Disturbing Activities, which would be applicable to new mining, mineral resource operations, and related mining activities. The City's first Comprehensive Plan was adopted in 2007 and has been updated annually. The Comprehensive Plan did not and currently does not specifically discuss or address mining or mineral resources operations. The Comprehensive Plan contains several goals and policies for the appropriate development of industrial lands, including the following: Goal LUG -10: Provide for the development of well-planned industrial areas and ensure the Tong -term holding of appropriate land in parcel sizes adequate to allow for future development as industrial uses. LUP-11.2: Conversion of designated industrial lands to other uses should be strictly limited to ensure an adequate land supply. The 2015 Comprehensive Plan update process will consider the economic and physical impacts of mining on the City's limited supply of available undeveloped industrial land. Appropriate recommendations for development regulations will result from this activity. The current work program for the 2015 Comprehensive Plan update anticipates that a draft Comprehensive Plan will be completed by the end of 2015. Proposals for new mines and mining operations that are submitted pending the Comprehensive Plan update process will be governed by the rules in effect now and may be permitted on industrial lands, thereby limiting the City's choices on how to plan for industrial uses and mining operations in the future. With that in mind, it is appropriate to maintain the status quo by prohibiting new mining operations while the City undertakes its Comprehensive Plan review to determine if mining is an appropriate use of that land given the unique permanence of mining. Thus, staff believed a moratorium on new mining and mineral manufacturing sites was appropriate while the City processes its Comprehensive Plan update and determines whether open pit mining and mineral manufacturing is compatible with other uses in an urban setting. The moratorium does not impact any existing mining operations. RCW 36.70A.390 authorizes the City to adopt a moratorium on mining and mining site operations without conducting a public hearing and without utilizing the City's standard approval process through the Planning Commission and multiple readings by City Council. A moratorium preserves the status quo so that new plans and regulations will not be rendered moot by intervening development. After adoption of the moratorium, the City Council must conduct a public hearing on the moratorium within 60 days and adopt findings of fact for the moratorium. Additionally, the proposed moratorium includes a work plan and can be effective for up to 365 days from the date of adoption. After adoption of the moratorium, the City will work through the work plan and develop policy and final regulations through its standard process. A moratorium may be extended if the City conducts a public hearing on the ongoing work plan and extension of the moratorium and adopts findings of facts for the extension. Pursuant to the requirements of RCW 36.70A.390, on February 24, 2015, City Council considered and adopted Ordinance No. 15-005, which provided for a declaration of emergency and established a moratorium on the submission, acceptance, processing, modification, or approval of any permit applications or licenses by or for mining and/or mining site operations, including excavation, mineral product manufacturing, mineral processing, stockpiling, and mineral batching. The moratorium became effective on the date it was passed (February 24, 2015) so it did not and does not impact existing businesses at this time. Further, Ordinance No. 15-005 set a public hearing for Tuesday, March 24, 2015, established a work plan to develop the Comprehensive Plan Update and subsequently appropriate regulations, adopted preliminary findings of fact, and established an effective period of up to 365 days for the moratorium. Finally, Ordinance No. 15-005 was designated as a public emergency and was effective upon adoption. The adoption of Ordinance No. 15-005 as an emergency was categorically exempt from SEPA pursuant to WAC 197-11-880. Staff has conducted SEPA review and determined the ongoing moratorium to be categorically exempt from SEPA pursuant to WAC 197-11-800. Pursuant to state law and Ordinance No. 15-005, the City Council will conduct a public hearing on the moratorium. At the public hearing, the City Council will take public comment and at a subsequent meeting adopt findings of fact for the moratorium. The City will continue on the work plan in working through the City's Comprehensive Plan update. OPTIONS: Conduct public hearing. RECOMMENDED ACTION OR MOTION: Conduct public hearing. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney; John Hohman, Community and Economic Development Director; Cary Driskell, City Attorney ATTACHMENTS: Ordinance No. 15-005. CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 15-005 AN EMERGENCY ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A MORATORIUM ON MINING, MINERAL PRODUCT MANUFACTURING, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley ("City") has begun the process of developing its 2015 Comprehensive Plan Update; and WHEREAS, pursuant to Article 11, Section 11 of the Washington Constitution, the City is authorized to "make and enforce within its limits all such local police, sanitary and other regulations as are not in conflict with general laws," which includes the adoption of regulations governing land uses within the City; and WHEREAS, RCW 36.70A.390 provides that "A county or city governing body that adopts a moratorium, interim zoning map, interim zoning ordinance, or interim official control without holding a public hearing on the proposed moratorium, interim zoning map, interim zoning ordinance, or interim official control, shall hold a public hearing on the adopted moratorium, interim zoning map, interim zoning ordinance, or interim official control within at least sixty days of its adoption, whether or not the governing body received a recommendation on the matter from the planning commission or department. If the governing body does not adopt findings of fact justifying its action before this hearing, then the governing body shall do so immediately after this public hearing. A moratorium, interim zoning map, interim zoning ordinance, or interim official control adopted under this section may be effective for not longer than six months, but may be effective for up to one year if a work plan is developed for related studies providing such a longer period. A moratorium, interim zoning map, interim zoning ordinance or interim official control may be renewed for one or more six-month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal;" and WHEREAS, a moratorium enacted under RCW 35A.63.220 and/or RCW 36.70A.390 is a method by which local governments may preserve the status quo so that new plans and regulations will not be thwarted or rendered moot by intervening development; and WHEREAS, RCW 35A.63.220 and RCW 36.70A.390 both authorize the enactment of a moratorium, interim zoning map, interim zoning ordinance, or interim official control prior to holding a public hearing, provided the City conducts a public hearing on the moratorium within 60 days of the date of adoption of the moratorium; and WHEREAS, pursuant to WAC 197-11-880, the adoption of this Ordinance is exempt from the requirements of a threshold determination under the State Environmental Policy Act; and WHEREAS, the City has existing gravel mining operations within its industrial zone taking up significant acreage, which result in large open pits once the mining use is completed. Once a mine is opened, the impacts on the land are usually irreversible even with appropriate reclamation planning. These impacts are permanent and can limit future industrial or other productive use of the site, even after the mine closes; and WHEREAS, the City has a finite amount of available undeveloped industrial land; and WHEREAS, as part of the Comprehensive Plan Update Process, the City will analyze and complete an inventory of available industrial lands and review designation and regulation of mineral resource lands in order to reach a reasoned policy decision in the interest of public health, safety and Ordinance 15-005 Page 1 of 3 welfare that addresses whether mining and mining site operations, including excavation, mineral product manufacturing, mineral processing, stockpiling, and mineral batching, are compatible when undertaken on industrial lands and/or elsewhere within the City; and WHEREAS, additional time is necessary to allow the City to continue the development and completion of its Comprehensive Plan Update, including the determination of what the City's long-term goals are with regard to mining and mining site operations within its jurisdictional limits; and WHEREAS, new proposals for mining and mining site operations that may be submitted pending the completion of the Comprehensive Plan Update process pose an imminent threat to public health and safety because they can permanently alter the built environment and limit the City's choices in the exercise of its land use authority, thereby thwarting the Comprehensive Plan Update process and impairing the City's ability to reach a reasoned policy approach related to industrial land capacity, mining and mining site operation; and WHEREAS, a moratorium on mining and mineral product manufacturing will maintain the status quo by prohibiting new mining operations while the City undertakes development and completion of its Comprehensive Plan Update, including the determination of what the City's long-term goals are with regard to mining and mining site operations within its jurisdictional limits; and WHEREAS, the City Council finds that the moratorium imposed and established by this Ordinance is necessary for the immediate preservation of the public health, public safety, public property and public peace. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Preliminary Findings. The City Council hereby adopts the above recitals as findings of fact in support of this Ordinance. Section 2. Moratorium Established. A. The City Council hereby declares an emergency and imposes a moratorium upon the submission, acceptance, processing, modification or approval of any permit applications or licenses by or for mining and/or related mining site operations, such as excavation, mineral product manufacturing, mineral processing, stockpiling, and mineral batching. B. Nothing herein shall affect the processing or consideration of any existing and already - submitted complete land -use or building permit applications that may be subject to vested rights as provided under Washington law. C. This moratorium shall not affect any mining or mining site operations, including excavation, mineral product manufacturing, mineral processing, stockpiling, and mineral batching, that were in existence and in continuous and lawful operation as of the effective date of this Ordinance. Section 3. Work Plan. The following work plan is adopted to address the issues involving the City's consideration and regulation of mining: A. The City of Spokane Valley Planning Commission ("Planning Commission") is hereby authorized and directed to hold public hearings and public meetings to fully receive and consider statements, testimony, positions, and other documentation or evidence related to the public health, safety, and welfare aspects of mining uses. Specifically, the Planning Commission shall consider mining in its consideration and deliberations for the City's 2015 Comprehensive Plan Update and shall develop proposals for mining and mining site operations within the City's 2015 Comprehensive Plan Update to be Ordinance 15-005 Page 2 of 3 forwarded and recommended to the City Council for its consideration. The schedule for the City's 2015 Comprehensive Plan Update process is included in the City's Public Participation Program, adopted by the City Council on January 6, 2015, which identifies phases of the Comprehensive Plan Update process and anticipated meeting dates relevant to each of the phases. B. Upon adoption of the City's 2015 Comprehensive Plan Update, the Planning Commission shall work with City staff and the citizens of the City, as well as all public input received, to develop proposals for regulations pertaining to mining and mining site operations to be forwarded and recommended to the City Council for its consideration. Section 4. Public Hearing. Pursuant to RCW 35A.63.220 and 36.70A.390, the City Council shall conduct a public hearing on March 24, 2015 at 6:00 p.m., or as soon thereafter as the matter may be heard, at the City of Spokane Valley City Hall, City Council Chambers, 11707 East Sprague, Spokane Valley, 99206, to hear and consider the comments and testimony of those wishing to speak at such public hearing regarding the moratorium set forth in this Ordinance. Section 5. Duration. The moratorium set forth in this Ordinance shall be in effect as of the date of this Ordinance and shall continue in effect for a period of 365 days from the date of this Ordinance, unless repealed, extended, or modified by the City Council after subsequent public hearing(s) and entry of appropriate findings of fact, pursuant to RCW 35A.63.220 and RCW 36.70A.390. Section 6. Ratification. Any act consistent with the authority set forth herein and prior to the effective date of this Ordinance is hereby ratified and affirmed. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 8. Declaration of Emergency., Effective Date. This Ordinance is designated as a public emergency necessary for the protection of public health, safety, and welfare and therefore shall take effect immediately upon adoption by the City Council. Passed by the City Council this 24th day of February, 2015. Clerk, Christine Bainbridge Approve.it rm: `! Office othe City Attorney Effective Date: February 24, 2015 can Grafos, Mayor Date of Publication: Ordinance 15-005 Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 24, 2015 Department Director Approval: EI Check all that apply: ® consent El old business 9 new business AGENDA ITEM TITLE: Approval of the Following Vouchers: ❑ public hearing VOUCHER LIST 03/04/2015 03/06/2015 03/06/2015 03/12/2015 03/12/2015 03/13/2015 VOUCHER NUMBERS 34843-43848 6058-6066 34849-34904; 227150040; 302150235; 6067-6069 34905-34958 34959-34987 TOTAL AMOUNT $6,722.93 $1,045.00 305150017 $1,891,843.79 $149.00 $102,818.84 $75,827.11 D TOTAL: $2,078,406.67 GRAN #001 - General Fund 001.011.000.511 001.013.000.513. 001.013.015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.032.000. 001.058.050.558. 001.058.051.558. 001.058.055.558. 001.058.056.558. 001.058.057.558 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.560. 001.090.000.594. 001.090.000.595. Explanation of Fund Numbers found on City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Public Works CED - Administration CED — Economic Development CED — Development Services -Engineering CED — Development Services -Planning CED — Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Economic General Gov't -Social Services General Gov't -Capital Outlay General Gov't -Pavement Preservation Voucher Lists Other Funds 101 — Street Fund 103 -- Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 — Civil Facilities Replacement 204 — Debt Service 301 — REET 1 Capital Projects 302 - REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Mark Calhoun, Deputy City Manager ATTACHMENTS: Voucher Lists [Approved as vchlist 03/04/2015 3:17:01PM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 34843 3/4/2015 001606 BANNER BANK 8557 Feb 2015 001.013.000.513 CAPITAL DOME DELI 18.71 8557 Feb 2015 001.013.000.513 DELTA AIRLINES 744.20 8557 Feb 2015 001.011.000.511 GREATER SPOKANE INC 25.00 8557 Feb 2015 001.011.000.511 GREATER SPOKANE INC 25.00 8557 Feb 2015 001.011.000.511 GREATER SPOKANE INC 25.00 8557 Feb 2015 001.013.000.513 GREATER SPOKANE INC 25.00 8557 Feb 2015 001.018.013.513 GREATER SPOKANE INC 25.00 8557 Feb 2015 001.013.000.513 ALASKA AIRLINES 195.20 8557 Feb 2015 001.013.000.513 INTERNATIONAL INSTITUTE MUNIC 775.00 8557 Feb 2015 001.013.000.513 OFFICESUPERSAVERS.COM 223.45 8557 Feb 2015 001.013.000.513 ASSOCIATION OF WA CITIES 150.00 8557 Feb 2015 001.011.000.511 ALBERTSONS 17.02 8557 Feb 2015 001.011.000.511 GREATER SPOKANE INC 25.00 8557 Feb 2015 001.011.000.511 GREATER SPOKANE INC 25.00 Total : 2,298.58 34844 3/4/2015 001606 BANNER BANK 5214 Feb 2014 001.018.014.514 HYATT REGENCY 5214 Feb 2015 001.011.000.511 ALASKAAIRLINES 34845 3/4/2015 001606 BANNER BANK 8599 Feb 2015 001.076.305.575 ACE HARDWARE 8599 Feb 2015 001.016.000.521 THE HOME DEPOT 8599 Feb 2015 001.076.305.575 THE HOME DEPOT 8599 Feb 2015 001.076.305.575 SUNTOYA CORPORATION 8599 Feb 2015 001.076.305.575 BIZCHAIR.COM 8599 Feb 2015 001.076.305.575 MPI CASCADIA 8599 Feb 2015 001.076.305.575 GREAT WOLF LODGE 8599 Feb 2015 001.076.305.575 HOBART 8599 Feb 2015 001.076.000.576 MOTION AUTO SUPPLY 8599 Feb 2015 001.076.000.576 MOTION AUTO SUPPLY Total : Total : 382.28 212.00 594.28 29.32 56.52 55.99 130.82 143.43 355.00 141.89 23.59 112.29 -13.04 1,035.81 34846 3/4/2015 001606 BANNER BANK 8565 Feb 2015 402.402.000.531 ESRI DOMESTIC EVENTS 250.00 8565 Feb 2015 001.090.000.518 B&H PHOTO VIDEO 12.95 8565 Feb 2015 001.090.000.518 RITE AID STORE 10.08 8565 Feb 2015 001.032.000.543 ALASKAAIRLINES 180.20 Page: 1 vchlist 03/04/2015 3:17:01 PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 34846 3/4/2015 001606 BANNER BANK 34847 3/4/2015 001606 BANNER BANK 34848 3/4/2015 001606 BANNER BANK 6 Vouchers for bank code : apbank 6 Vouchers in this report (Continued) 8565 Feb 2015 8565 Feb 2015 8565 Feb 2015 8565 FEb 2015 8581 Feb 2015 8581 Feb 2015 8581 Feb 2015 8581 Feb 2015 8581 Feb 2015 8581 Feb 2015 8581 Feb 2015 8581 Feb 2015 8581 Feb 2015 8573 Feb 2015 Fund/Dept 001.032.000.543 001.011.000.511 001.011.000.511 001.013.015.515 Description/Account Amount ALASKA AIRLINES EXPEDIA.COM ALASKA AIRLINES WSAMA MEMBERSHIP Total : 001.058.050.558 001.058.057.558 001.058.057.558 001.058.056.558 001.058.057.558 001.058.057.558 001.058.050.558 001.058.055.558 001.058.050.558 IN STOCK LABELS IDABO IDABO ROSAUERS INT'L CODE COUNCIL INT'L CODE COUNCIL BUY ROLLS INC ASFPM ASFPM Total : 101.000.000.542 SPALDING AUTO PARTS 180.20 220.98 354.20 40.00 1,318.61 16.76 325.00 250.00 38.03 80.51 100.00 253.60 100.00 40.00 1,203.90 271.75 Total: 271.75 Bank total : 6,722.93 Total vouchers : 6,722.93 Page: 2 vchlist 03/06/2015 1:59:OOPM Voucher List Spokane Valley Page: 3 Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6058 3/6/2015 000030 AVISTA PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT MULTIPLE ROO 210.00 Total : 210.00 6059 3/6/2015 002409 BECKER CPA REVIEW PARKS REFUND 001.237.10.99 CANCELLATION ROOM 216 52.00 Total : 52.00 6060 3/6/2015 004196 CISCO SYSTEMS PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT ROOM 109 52.00 Total : 52.00 6061 3/6/2015 003575 CLINTON, CARRIE PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT ROOM 109 52.00 Total : 52.00 6062 3/6/2015 004194 HUFT, MILTON PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT GREAT ROOM 210.00 Total : 210.00 6063 3/6/2015 004193 JOHNSON, DDS, DONALD PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT ROOM 110 52.00 Total : 52.00 6064 3/6/2015 004195 JORDON, LACIE PARKS REFUND 001.237.10.99 DAMAGE DEPSOSIT GREAT ROOM 155.00 Total : 155.00 6065 3/6/2015 004192 SPOKANEACFE PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT SM DINING ROC 52.00 Total : 52.00 6066 3/6/2015 001617 SPOKANE LAW ENFORCEMENT CU PARKS REFUND 001.237.10.99 DAMAGE DEPOSIT GREAT ROOM 210.00 Total : 210.00 9 Vouchers for bank code : pk-ref Bank total : 1,045.00 9 Vouchers in this report Total vouchers : 1,045.00 Page: vchlist 03/06/2015 3:42:30PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 34849 3/6/2015 002816 ABLE CLEAN-UP TECHNOLOGIES INC 16030 34850 3/6/2015 000234 ARLT, SHANE 34851 3/6/2015 003588 BATES, BILL 34852 3/6/2015 003860 BILOUS, PAVLO 34853 3/6/2015 000173 BINGAMAN, GREG 34854 3/6/2015 000904 BRANCH, CAROLBELLE 34855 3/6/2015 002517 BROWN BEARING CO INC 34856 3/6/2015 003122 CALHOUN, MARK 34857 3/6/2015 002562 CD'A METALS 34858 3/6/2015 002572 CINTAS CORPORATION 34859 3/6/2015 000143 CITY OF SPOKANE Q1 2015 Q1 2015 FEBRUARY 2015 Q1 2015 Q1 2015 6352671 Q1 2015 865770 606110692 606111868 606112236 606113032 606114200 606114568 IN -027837 Fund/Dept 101.043.000.542 101.042.000.542 001.011.000.511 001.018.016.518 001.018.014.514 001.018.013.513 101.000.000.542 001.018.013.513 101.000.000.542 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 Description/Account Amount ENVIRONMENTAL CLEAN UP 2,300.09 Total : 2,300.09 Q1 2015 CELL PHONE ALLOWANCI Total : Q1 2015 CELL PHONE ALLOWANCI Total : DATA PHONE ALLOWANCE Total : Q1 2015 CELL PHONE ALLOWANCI Total : Q1 2015 CELL PHONE ALLOWANCI Total : SUPPLIES: PW Total : Q1 2015 CELL PHONE ALLOWANCI Total : SUPPLIES: PW Total : SUPPLIES ACCOUNT 02356: PW SUPPLIES ACCOUNT 02356: PW SERVICE ACCOUNT 02384: PW SUPPLIES ACCOUNT 02356: PW SUPPLIES ACCOUNT 02356: PW SERVICE ACCOUNT 02384: PW Total : TRUCK WASH FOR PLOWS 135.00 135.00 135.00 135.00 32.20 32.20 135.00 135.00 135.00 135.00 94.11 94.11 135.00 135.00 11.45 11.45 113.60 100.17 195.33 100.17 100.17 226.73 836.17 115.64 Page: --1—•-"--r vchlist 03/06/2015 3:42:30PM Voucher List Spokane Valley Page: er"-- Bank code : apbank Voucher Date Vendor Invoice 34859 3/6/2015 000143 000143 CITY OF SPOKANE 34860 3/6/2015 000571 CODE PUBLISHING COMPANY 34861 3/6/2015 000508 CONOCOPHILLIPS FLEET 34862 3/6/2015 002928 CONVOY SUPPLY 34863 3/6/2015 003255 DAY WIRELESS SYSTEMS 34864 3/6/2015 000734 DEPT OF TRANSPORTATION 34865 3/6/2015 002920 DIRECTV INC 34866 3/6/2015 002075 ENVIROTECH SERVICES INC 34867 3/6/2015 001447 FREE PRESS PUBLISHING INC 34868 3/6/2015 002992 FREEDOM TRUCK CENTERS 34869 3/6/2015 002235 GRAFOS, DEAN (Continued) 49074 40016944 CRY WOLF 567574 RE-313-ATB50217062 RE-313-ATB50217064 25076712025 CD201509840 CD201509841 CD201510072 124552 43318 43352 43353 43354 PC001192596:01 Q1 2015 Fund/Dept 001.013.000.513 001.058.055.558 001.016.000.342 101.042.000.543 101.042.000.542 101.042.000.542 101.042.000.543 101.000.000.542 101.000.000.542 101.000.000.542 001.018.013.513 402.402.000.531 001.058.056.558 001.058.056.558 001.058.056.558 101.000.000.542 001.011.000.511 Description/Account Amount MUNICIPAL CODE UPDATE Total : Total : FEBRUARY 2015: FLEET FUEL BILL Total : FALSE ALARM REFUND PERMIT V; Total : TOWER RENTAL PUBLIC WORKS Total : STATE ROUTE ROADWAY MAINTEP SIGNAL & ILLUMINATION MAIN Total : CABLE SERVICE FOR MAINT SHOF Total : ICE SLICER RS ICE SLICER RS ICE SLICER RS HOT TOPIC ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION SUPPLIES: PW Total : Total : Total : 115.64 489.15 489.15 992.60 992.60 35.00 35.00 206.07 206.07 16,415.92 5,745.23 22,161.15 53.99 53.99 5,492.25 5,513.79 5,343.28 16,349.32 351.54 107.20 68.85 67.15 92.65 687.39 49.43 49.43 Q1 2015 CELL PHONE ALLOWANCI 135.00 Page: y' vchlist 03/06/2015 3:42:30PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 34869 3/6/2015 002235 002235 GRAFOS, DEAN 34870 3/6/2015 000007 GRAINGER 34871 3/6/2015 003177 GUTH, ERIC 34872 3/6/2015 002682 HAFNER, CHARLES 34873 3/6/2015 003297 HIGGINS, LEWIS ROD 34874 3/6/2015 000265 JACKSON, MIKE 34875 3/6/2015 001987 JENKINS, ART 34876 3/6/2015 001602 KNUTSON, KEN 34877 3/6/2015 004187 LKQ KC TRUCK PARTS 34878 3/6/2015 003959 MAX J KUNEY CO 34879 3/6/2015 000053 MODERN OFFICE EQUIPMENT 34880 3/6/2015 000662 NAT'L BARRICADE & SIGN CO (Continued) 9670022202 Q1 2015 Q1 2015 Q1 2015 MARCH 2015 Q1 2015 EXPENSE EXPENSE 18-20676 18-21081 PAY APP 5 117456 86627 86691 Fund/Dept 101.042.000.542 001.032.000.543 001.011.000.511 001.011.000.511 001.013.000.513 001.013.000.513 402.000.193.531 001.032.000.543 101.000.000.542 101.000.000.542 303.303.155.595 001.090.000.518 101.043.000.542 101.043.000.542 Description/Account Amount SUPPLIES: PW Total : Total : Q1 2015 CELL PHONE ALLOWANCI Total : Q1 2015 CELL PHONE ALLOWANCI Total : Q1 2015 CELL PHONE ALLOWANCI Total : AUTO ALLOWANCE Q1 2015 CELL PHONE ALLOWANCI Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : SUPPLIES: PW 5-207: SERVICE Total : 0155 - SULLIVAN RD WEST BRIDGE Total : Total : Total : COPIER SERVICE SUPPLIES: PW CREDIT MEMO PW 135.00 11.52 11.52 135.00 135.00 135.00 135.00 135.00 135.00 300.00 135.00 435.00 29.59 29.59 77.60 77.60 597.85 271.75 869.60 101, 802.96 101,802.96 152.18 152.18 130.44 -32.61 97.83 Page: `3' vchlist 03/06/2015 3:42:30PM Voucher List Spokane Valley Page: ? _4 Bank code : apbank Voucher Date Vendor Invoice 34881 3/6/2015 003090 NORTH 40 OUTFITTERS 34882 3/6/2015 000652 OFFICE DEPOT INC. 34883 3/6/2015 003587 PACE, ED 34884 3/6/2015 003653 PARTSMASTER 34885 3/6/2015 004189 PHOENIX PROTECTIVE CORP 34886 3/6/2015 001089 POE ASPHALT PAVING INC. 34887 3/6/2015 000041 PROTHMAN COMPANY 34888 3/6/2015 002520 RWC GROUP 34889 3/6/2015 000709 SENSKE LAWN & TREE CARE INC. 060950/3 060953/3 755008528001 756444032001 756444120001 756498867001 757169786001 Q1 2015 20868410 CRY WOLF 44399 2015-4761 1703N 1832N 1917N 2124N 2633N 2769N 2770N Fund/Dept Description/Account Amount 101.000.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 001.032.000.543 001.018.013.513 001.018.013.513 001.090.000.519 001.032.000.543 SUPPLIES: PW SUPPLIES: OPS SUPPLIES: OPS SUPPLIES: GENERAL SUPPLIES: PW Total : Total : 001.011.000.511 Q1 2015 CELL PHONE ALLOWANCI Total : 101.000.000.542 SUPPLIES: PW Total : 001.016.000.342 FALSE ALARM REFUND PERMIT VE Total : 101.000.000.542 WINTER RESPONSE COSTS 001.018.014.514 EMPLOYMENT SERVICES 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW Total : 63.00 15.20 78.20 68.47 117.35 86.05 30.40 148.98 451.25 135.00 135.00 113.11 113.11 25.00 25.00 295.47 295.47 3,358.06 Total : 3,358.06 Total : 1,806.31 135.97 12.65 324.19 105.50 246.78 25.64 2,657.04 5943184 101.042.000.542 ON-CALL EMERGENCY TRAFFIC C 530.46 Total : 530.46 Page: vchlist 03/06/2015 3:42:30PM Voucher List Spokane Valley Page: 8 ,-- Bank code : apbank Voucher Date Vendor Invoice 34890 3/6/2015 003133 SHAMROCK MANUFACTURING INC 3252 34891 3/6/2015 002531 SIX ROBBLEES INC 34892 3/6/2015 004188 SPARKS, IAN 34893 3/6/2015 002540 SPOKANE HOUSE OF HOSE INC. 34894 3/6/2015 001969 SUNSHINE DISPOSAL 34895 3/6/2015 002597 TWISTED PAIR ENTERPRISES LLC 34896 3/6/2015 001567 VANDERVERT CONSTRUCTION, INC 34897 3/6/2015 000087 VERIZON WIRELESS 34898 3/6/2015 004191 VIC B LINDEN & SONS 34899 3/6/2015 004190 VILLARS, MARGARITE 34900 3/6/2015 002556 WEATHERNET LLC 34901 3/6/2015 002960 WICK, BEN 34902 3/6/2015 001949 WILSON, SAYDEE 5-727368 5-727429 CRY WOLF 427519 832657 2262015 CRY WOLF 9740788640 CRY WOLF CRY WOLF 2014-12746 Q1 2015 EXPENSE Fund/Dept Description/Account 101.042.000.542 101.000.000.542 101.000.000.542 001.016.000.342 101.000.000.542 101.042.000.542 001.011.000.511 001.016.000.342 101.042.000.542 001.016.000.342 001.016.000.342 101.000.000.542 001.011.000.511 001.018.014.514 Amount SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW Total : Total : FALSE ALARM REFUND PERMIT Vf Total : SUPPLIES: PW Total : TRANSFER STATION FEBRUARY 2( Total : BROADCASTING COUNCIL MEETIN Total : FALSE ALARM REFUND PERMIT VE Total : FEB 2015 VERIZON CELL PHONES Total : FALSE ALARM REFUND PERMIT VE Total : FALSE ALARM REFUND PERMIT VE Total : MONTHLY WEATHER SERVICES Total : Q1 2015 CELL PHONE ALLWANCE Total : 502.74 502.74 652.09 5.26 657.35 25.00 25.00 19.99 19.99 152.66 152.66 636.00 636.00 50.00 50.00 1,136.18 1,136.18 165.00 165.00 15.00 15.00 330.00 330.00 135.00 135.00 EXPENSE REIMBURSEMENT 420.00 Page: vchlist 03/06/2015 3:42:30PM Voucher List Page: "I -- Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 34902 3/6/2015 001949 001949 WILSON, SAYDEE (Continued) Total : 420.00 34903 3/6/2015 002651 WOODARD, ARNE Q1 2015 001.011.000.511 Q1 2015 CELL PHONE ALLOWANCI 135.00 Total : 135.00 34904 3/6/2015 000347 WORLEY, STEVE EXPENSE 001.032.000.543 EXPENSE REIMBURSEMENT 48.66 Total : 48.66 227150040 2/28/2015 000001 SPOKANE CO TREASURER 9290200710 001.016.000.521 LAW ENFORCEMENT FEBRUARY 2 1,547,756.00 Total : 1,547,756.00 302150235 3/2/2015 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-62 001.016.000.521 CRY WOLF CHARGES 5,229.77 Total : 5,229.77 305150017 3/5/2015 000001 SPOKANE CO TREASURER FEBRUARY 2015 001.016.000.525 SPOKANE COUNTY SERVICES 177,680.81 Total : 177,680.81 59 Vouchers for bank code : apbank Bank total : 1,891,843.79 59 Vouchers in this report Total vouchers : 1,891,843.79 Page: 6 vchlist 03/12/2015 3:01:30PM Voucher List Spokane Valley /D Page: Bank code : pk-ref Voucher Date Vendor Invoice 6067 3/12/2015 004202 AUTOSPORTS NORTHWEST 6068 3/12/2015 004203 BATTIN, ALICIA 6069 3/12/2015 004201 WORTHINGTON, ROBERT 3 Vouchers for bank code : pk-ref 3 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account Amount 001.237.10.99 DAMAGE DEPOSIT ROOM 109 Total : 001.237.10.99 DAMAGE DEPOSIT CONFERENCE Total : 001.237.10.99 CANCELLATION FATHER DANCE Total : Bank total : Total vouchers : 52.00 52.00 52.00 52.00 45.00 45.00 149.00 149.00 Page: vchlist 03/12/2015 3:39:55PM Voucher List Spokane Valley Page: r% Bank code : apbank Voucher Date Vendor Invoice 34905 3/19/2015 000958 AAA SWEEPING LLC 34906 3/19/2015 000197 ACRANET 34907 3/19/2015 002931 ALL WESTERN INDUSTRIAL SUPPLY 34908 3/19/2015 003076 AMSDEN, ERICA 34909 3/19/2015 000030 AVISTA 34910 3/19/2015 000277 AWC 34911 3/19/2015 000173 BINGAMAN, GREG 53386 53387 102496 099966 EXPENSE 1000232854 Fund/Dept 402.402.000.531 402.402.000.531 001.018.016.518 101.000.000.542 001.032.000.543 303.000.211.595 2015 DRUG CONSORTIU 001.018.016.518 EXPENSE 34912 3/19/2015 000101 CDW-G SQ76800 ST14307 34913 3/19/2015 004132 COBBLESTONE CATERING & EVENTS 1013 34914 3/19/2015 001888 COMCAST 34915 3/19/2015 000235 DB SECURE SHRED 34916 3/19/2015 002604 DELL FINANCIAL SERVICES LLC MARCH 2015 2721030215 77825389 77826333 001.018.014.514 001.090.000.518 001.090.000.519 001.058.056.558 001.090.000.518 001.090.000.518 001.090.000.548 001.090.000.548 Description/Account Amount STREET SWEEPING SERVICES STORM DRAIN CLEANING Total : NEW HIRE EMPLOYEMENT SCREE Total : SUPPLIES: PW Total : EXPENSE REIMBURSEMENT Total : ELECTRICAL SERVICE AGGREEME Total : 2015 DRUG & ALCOHOL TESTING! Total : EXPENSE REIMBURSEMENT Total : IT EQUIPMENT TONER FOR COPIERS Total : CATERING FOR COMP PLAN EVEN Total : HIGH SPEED INTERNET CITY HALL Total : DOCUMENT DESTRUCTION CITY '- Total Total : 39,162.89 2,437.14 41,600.03 20.00 20.00 38.83 38.83 25.31 25.31 764.50 764.50 308.00 308.00 5.91 5.91 480.30 345.96 826.26 187.56 187.56 143.03 143.03 244.50 244.50 COMPUTER LEASE 001-8922117-0( 1,006.63 COMPUTER LEASE 001-8922117-0( 115.29 Page: �'r� vchlist 03/12/2015 3:39:55PM Voucher List Spokane Valley Page: 6Z_ Bank code : apbank Voucher Date Vendor Invoice 34916 3/19/2015 002604 002604 DELL FINANCIAL SERVICES LLC (Continued) 34917 3/19/2015 000912 DEX MEDIA WEST FEBRUARY 2015 FEBRUARY 2015 34918 3/19/2015 003256 DISCOVERY BENEFITS INC, HRA PLAN 0000525637 -IN 34919 3/19/2015 002157 ELJAY OIL COMPANY 34920 3/19/2015 000869 EVCO SOUND & ELECTRONICS 34921 3/19/2015 004165 EXPRESS SERVICES INC 34922 3/19/2015 002507 FASTENERS INC 34923 3/19/2015 001447 FREE PRESS PUBLISHING INC 34924 3/19/2015 000007 GRAINGER 34925 3/19/2015 000692 GUS JOHNSON FORD 34926 3/19/2015 002538 HYDRAULICS PLUS INC 4234928 23172 15503620-5 S4201690.001 124819 43396 43397 43400 43401 43402 9672079499 9672079507 9677762578 447912 18914 Fund/Dept 001.076.304.575 001.076.305.575 001.018.016.518 101.000.000.542 001.076.305.575 001.058.055.558 101.000.000.542 001.058.056.558 001.013.000.513 001.013.000.513 001.013.000.513 001.013.000.513 001.013.000.513 101.042.000.542 101.042.000.542 101.042.000.542 101.000.000.542 101.000.000.542 Description/Account Amount Total : ADVERTISING SENIOR CENTER ADVERTISING FOR CENTERPLACE Total : FEBRUARY 2015 HRA SERVICE FE Total : FUEL FOR MAINT SHOP Total : SERVICE LABOR FOR CENTERPLP Total : TEMP-EMPLOYEMENT SERVICES Total : SUPPLIES: PW ADVERTISING INVOICE LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW Total : Total : Total : Total: 1,121.92 40.55 225.25 265.80 400.50 400.50 469.62 469.62 272.29 272.29 1,710.00 1,710.00 78.13 78.13 144.00 54.40 110.40 46.75 33.15 44.20 432.90 66.49 156.04 298.90 521.43 19.56 19.56 64.31 Page: vchlist 03/12/2015 3:39:55PM Voucher List Spokane Valley Page: /3 Bank code : apbank Voucher Date Vendor Invoice 34926 3/19/2015 002538 002538 HYDRAULICS PLUS INC 34927 3/19/2015 003694 IEDC 34928 3/19/2015 003013 INLAND NORTHWEST AGC 34929 3/19/2015 003697 INTEGRA 34930 3/19/2015 004198 INTERMOUNTAIN SIGN & SAFETY 34931 3/19/2015 002466 KENWORTH SALES COMPANY 34932 3/19/2015 000662 NAT'L BARRICADE & SIGN CO 34933 3/19/2015 003090 NORTH 40 OUTFITTERS 34934 3/19/2015 000239 NORTHWEST BUSINESS STAMP INC. 34935 3/19/2015 004197 NORTHWEST RADIATOR 34936 3/19/2015 000652 OFFICE DEPOT INC. (Continued) 270681 91637 12797603 4505 SPOCM7049602 S PO I N 1264479 S PO I N 1266528 86793 60858/3 60884/3 Fund/Dept 001.058.051.558 001.058.055.558 001.090.000.586 101.042.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.032.000.543 Description/Account Amount Total : IEDC SA MEMBERSHIP: M. BASING Total : CESCL RECERTIFICATION: J. JOH' Total : INTERNET SERVICE SCRAPS MAR Total : SUPPLIES: PW Total : CREDIT MEMO SUPPLIES RETURN SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW 101.043.000.542 SUPPLIES: PW 101.043.000.542 SUPPLIES: PW 94195 001.018.016.518 SLOTTED NAME BADGE 35835 101.000.000.542 5-209: SERVICE 35866 101.000.000.542 5-207- SERVICE 35925 101.000.000.542 SUPPLIES: PW 757862675001 757862963001 001.018.014.514 SUPPLIES: FINANCE 001.018.014.514 SUPPLIES: FINANCE Total : Total : Total : Total : Total : Total : 64.31 165.00 165.00 250.00 250.00 88.48 88.48 173.92 173.92 -185.53 203.83 134.57 152.87 37.18 37.18 4.33 54.08 58.41 16.85 16.85 1,146.46 63.56 1,389.19 2,599.21 131.59 66.24 197.83 vchlist 03/12/2015 3:39:55PM Voucher List Spokane Valley Page: /71 -2r. -- Bank code : apbank Voucher Date Vendor Invoice 34937 3/19/2015 002243 ORBITCOM 34938 3/19/2015 000881 OXARC INC 34939 3/19/2015 004199 PINECROFT LLC 34940 3/19/2015 001089 POE ASPHALT PAVING INC. 34941 3/19/2015 000256 RAINBOW ELECTRIC INC 34942 3/19/2015 002520 RWC GROUP 34943 3/19/2015 002835 SCS DELIVERY INC 34944 3/19/2015 003133 SHAMROCK MANUFACTURING INC 34945 3/19/2015 000230 SPOKANE CO AUDITORS OFFICE 34946 3/19/2015 000001 SPOKANE CO TREASURER 34947 3/19/2015 002540 SPOKANE HOUSE OF HOSE INC. 00824030 R327699 CIP 0166 44401 379228 2432N 6411 3253 FEBRUARY 2015 51502584 430909 430913 431558 34948 3/19/2015 001903 SPOKANE TRAFFIC CONTROL INC 1058 Fund/Dept 001.076.305.575 101.042.000.542 303.303.166.595 101.000.000.542 001.090.000.518 101.000.000.542 001.011.000.511 101.042.000.542 001.058.056.558 101.042.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.043.000.542 Description/Account Amount PHONE SERVICE CENTER PLACE Total : CYLINDER RENTAL MAINT SHOP Total : STATUTORY EVALUATION COST Total : WINTER REPONSE 2015 Total : JOURNEYMAN ELECTRIC SERVICE Total : SUPPLIES: PW Total : BROADCASTING COUNCIL SERVIC Total : SUPPLIES: PW RECORDING FEES Total : Total : WORK CREW INVOICE FEBRUARY Total : SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW FLAGGING SERVICES Total : Total : 209.26 209.26 88.47 88.47 300.00 300.00 430.44 430.44 392.60 392.60 65.21 65.21 75.00 75.00 466.05 466.05 575.00 575.00 3,507.66 3,507.66 37.90 107.64 66.19 211.73 293.00 293.00 Page: vchlist 03/12/2015 3:39:55PM Voucher List Spokane Valley Page: —5 --- Bank code : apbank Voucher Date Vendor 34949 3/19/2015 000065 STAPLES ADVANTAGE 34950 3/19/2015 001969 SUNSHINE DISPOSAL 34951 3/19/2015 003079 SVR DESIGN COMPANY 34952 3/19/2015 000093 THE SPOKESMAN -REVIEW 34953 3/19/2015 002092 THOMPSON, CHRIS 34954 3/19/2015 000335 TIRE-RAMA 34955 3/19/2015 003206 VAN NESS FELDMAN LLP 34956 3/19/2015 000087 VERIZON WIRELESS 34957 3/19/2015 000676 WEST- THOMAS REUTERS 34958 3/19/2015 001792 WHITEHEAD, JOHN Invoice 3256106937 3256106938 3256106939 3256106940 3256106941 3256106942 841114 0011776 418413 419204 419374 419722 EXPENSE 80800034334 117395 117396 117397 9740918149 831386773 EXPENSE Fund/Dept 001.058.056.558 001.058.056.558 001.058.050.558 001.058.050.558 001.058.050.558 001.076.305.575 101.042.000.542 309.000.176.595 001.018.013.513 001.013.000.513 001.018.016.518 001.058.056.558 001.018.013.513 101.042.000.542 001.058.056.558 001.058.056.558 001.058.099.558 101.042.000.542 001.013.015.515 001.090.000.517 Description/Account Amount SUPPLIES: CD SUPPLIES: CD SUPPLIES: CD SUPPLIES: CD SUPPLIES: CD SUPPLIES: PARKS Total : TRANSFER STATION PUBLIC WOR Total : 0176-APPLEWAY TRAIL CN DOCS Total : ADVERTISING ACCOUNT 8001932 ADVERTISING ACCOUNT 42365 ADVERTISING FOR ACCOUNT 508E ADVERTISING FOR ACCOUNT 901 Total : EXPENSE REIMBURSEMENT Total : 5-200: SERVICE Total : SMP UPDATE PLANNING SERVICE ON CALL PLANNING AND LEGAL SI COMPREHENSIVE PLAN UPDATES Total : FEB 2015 WIRELESS DATA CARDS Total : WEST INFORMATION CHARGES Total : 20.21 728.33 131.71 160.00 11.35 1,528.30 2,579.90 220.86 220.86 3,053.50 3,053.50 422.60 906.02 291.30 138.99 1,758.91 12.69 12.69 106.80 106.80 1,396.65 1,154.20 31,139.38 33,690.23 400.12 400.12 743.69 743.69 EXPENSE REIMBURSEMENT 377.58 Page: vchlist 03/12/2015 3:39:55PM 4°. Voucher List Page: -V.-- Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 34958 3/19/2015 001792 001792 WHITEHEAD, JOHN (Continued) Total : 377.58 54 Vouchers for bank code : apbank Bank total : 102,818.84 54 Vouchers in this report Total vouchers : 102,818.84 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: ..-H------ vchlist 03/13/2015 9:17:07AM Voucher List Spokane Valley /2 Page: Bank code : apbank Voucher Date Vendor Invoice 34959 3/13/2015 000150 ALLIED FIRE & SECURITY 34960 3/13/2015 000030 AVISTA 34961 3/13/2015 004200 B & C HEATING & A/C 34962 3/13/2015 000841 BCI CREATIVE INC 34963 3/13/2015 000918 BLUE RIBBON LINEN SUPPLY INC 34964 3/13/2015 003300 CAPITAL ONE COMMERCIAL 34965 3/13/2015 000572 CARTER, CAROL 34966 3/13/2015 001169 CITY OF SPOKANE VALLEY 34967 3/13/2015 004132 COBBLESTONE CATERING & EVENTS 34968 3/13/2015 000326 CONSOLIDATED IRRIGATION #19 34969 3/13/2015 001770 CONSOLIDATED SUPPLY CO IVC1031011 IVC1031040 8887940000 February 2015 BLD -2015-0400 12157 9619529 9621536 30103013 February 2015 Expenses February 2015 March 2015 1035 February 2015 37194633.001 S7194633.002 Fund/Dept 001.016.000.521 001.076.305.575 101.042.000.542 101.042.000.542 001.058.059.322 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.011.000.511 001.076.305.575 001.032.000.543 001.058.056.558 001.076.305.575 001.076.300.576 Description/Account Amount LOCKS FOR PRECINCT KEYS FOR CENTERPLACE Total : UTILITIES: PW ACCOUNT NOT ON UTILITIES: PW MASTER AVISTA Total : BUILDING PERMIT REFUND Total : CENTERPLACE WEBSITE DESIGN: Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY ATC Total : SUPPLIES: COUNCIL EXPENSE REIMBURSEMENT Total : Total : PETTY CASH: 12401,02,03,04,05 PETTY CASH: 12406,07,08 Total : SERVICES FOR CATERING AT CEN Total : UTILITIES: CP Total : 001.076.305.575 SUPPLIES FOR CENTERPLACE 001.076.305.575 SUPPLIES FOR CENTERPLACE 37.23 27.72 64.95 20.60 34,834.69 34,855.29 48.00 48.00 35.00 35.00 251.16 244.42 75.50 571.08 79.53 79.53 399.05 399.05 20.75 5.54 26.29 21.74 21.74 67.06 67.06 118.14 6.42 Page: '"'1-- vchlist 03/13/2015 9:17:07AM Voucher List Spokane Valley Page: i `—'2.--- Bank code : apbank Voucher Date Vendor Invoice 34969 3/13/2015 001770 CONSOLIDATED SUPPLY CO 34970 3/13/2015 000795 EARTHWORKS RECYCLING INC. 34971 3/13/2015 000246 EAST SPOKANE WATER DIST #1 34972 3/13/2015 002308 FINKE, MELISSA 34973 3/13/2015 000321 GREATER SPOKANE INC 34974 3/13/2015 000070 INLAND POWER & LIGHT CO 34975 3/13/2015 001635 ISS FACILITY EVENT SERVICES 34976 3/13/2015 001684 MARKETING SOLUTIONS NW 34977 3/13/2015 000132 MODERN ELECTRIC WATER CO 34978 3/13/2015 000997 OTIS ELEVATOR COMPANY 34979 3/13/2015 001860 PLATT ELECTRICAL SUPPLY (Continued) S7194633.003 S7199620.001 35182 February 2015 Feb 2015 4th QTR 2014 94202 845231 846562 849401 CP M-2-16-15 CP P 2-16-2015 Feb 2015 February 2015 SR04008315 G178480 G178771 Fund/Dept 001.076.305.575 001.076.305.575 001.076.305.575 101.042.000.542 001.076.301.571 001.090.000.550 101.042.000.542 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 101.042.000.542 001.076.302.576 001.076.305.575 001.076.305.575 001.076.305.575 Description/Account CREDIT MEMO: SUPPLIES FOR CP SUPPLIES FOR CENTERPLACE Total : RECYCLING COLLECTION CP WATER CHARGES: PW INSTRUCTOR PAYMENT Total : Total : Total : 2014 ECO DEV GRANT REIMBURSI Total : UTILITIES: FEB 2015 PW Total : EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE MONTHLY CLEANING AT CENTERP Total : MEDIAAND PURCHASES EXPENSE AGENCY PRODUCTION AND PLANT Total : UTILITIES: FEBRUARY 2015: PW UTILITIES: PARKS Total : ELEVATOR SERVICE CONTRACTA Total : SUPPLIES FOR CENTERPLACE CREDIT MEMO: SUPPLIES CP Amount -121.39 25.12 28.29 20.00 20.00 187.60 187.60 265.20 265.20 9,178.50 9,178.50 409.68 409.68 94.82 126.42 7,136.00 7,357.24 4,707.75 510.00 5,217.75 8,457.71 709.12 9,166.83 1,804.77 1,804.77 73.74 -34.08 Page: .,-2-"------- vchlist 03/13/2015 9:17:07AM Voucher List Spokane Valley Page: Y--3— Bank code : apbank Voucher Date Vendor Invoice 34979 3/13/2015 001860 PLATT ELECTRICAL SUPPLY (Continued) G190582 34980 3/13/2015 000415 ROSAUERS FOOD & DRUG CENTER 10-597316 34981 3/13/2015 000324 SPOKANE CO WATER DIST #3 34982 3/13/2015 000854 SPW LANDSCAPE ARCHITECTS February 2015 February 2015 1510.01 34983 3/13/2015 001083 STANDARD PLBG HEATING CONTROLS 52886 34984 3/13/2015 001472 TESTAMERICA LABORATORIES 34985 3/13/2015 000167 VERA WATER & POWER 59100066 March 2015 34986 3/13/2015 000038 WASTE MANAGEMENT OF SPOKANE 0050978-2681-1 0050979-2681-9 0050980-2681-7 34987 3/13/2015 000487 YMCA OF THE INLAND NW 29 Vouchers for bank code : apbank 29 Vouchers in this report Jan -Feb 2015 FundlDept 001.016.000.521 001.076.305.575 101.042.000.542 001.076.300.576 001.076.000.576 001.076.305.575 001.076.300.576 101.042.000.542 402.402.000.531 001.076.305.575 001.016.000.521 001.076.301.571 DescriptionlAccount Amount SUPPLIES FOR PRECINCT Total : SUPPLIES FOR CENTERPLACE Total : WATER CHARGES: PW WATER CHARGES:PARKS Total : PROFESSIONAL SERVICES 28.37 68.03 10.49 10.49 43.48 50.23 93.71 1,350.00 Total : 1,350.00 WORK ORDER 25295 CENTERPLA' Total : J261-1 TESTING DRINKING WATER Total : UTILITIES: MARCH 2015 192.40 192.40 27.00 27.00 3,013.89 Total : 3,013.89 WASTE MGMT: MAINT SHOP WASTE MGMT: CENTERPLACE WASTE MGMT: PRECINCT Total : INSTRUCTOR PMT: TUMBLING Total : 172.94 740.31 282.62 1,195.87 71.87 71.87 Bank total : 75,827.11 Total vouchers : 75,827.11 Page: __3---- CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 03-24-2015 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing ['information ❑admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending March 15, 2015 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Budget/Financial impacts: Employees Council Total Gross: $ 257,634.72 $ $257,634.72 Benefits: $ 46,670.72 $ $ 46,670.72 Total payroll $ 304,305.44 $ $304,305.44 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES Special Joint Meeting Spokane County Board of County Commissioners Spokane Valley City Council Monday, February 9, 2015 9:00 a.m. — 11:30 a.m. Spokane Valley Council Chambers 11707 E. Sprague Avenue Attendance: City of Spokane Valley Dean Grafos, Mayor Arne Woodard, Deputy Mayor Chuck Hafner, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember ABSENT: Bill Bates, Councilmember Rod Higgins, Councilmember Spokane Valley Staff: Mike Jackson, City Manager Erik Lamb, Deputy City Attorney Eric Guth, Public Works Director Mike Stone, Parks & Recreation Director John Hohman, Community Development Director Carolbelle Branch, Public Information Officer Gabe Gallinger, Senior Development Engineer Rick VanLeuven, Police Chief Chris Bainbridge, City Clerk Spokane County Todd Mielke, Chair Shelly O'Quinn, Vice -Chair Al French, Commissioner (arrived 9:26 a.m.; left at approximately 10:45 a.m.) Spokane County Staff John Peterson, County Planning Director Doug Chase, Parks & Recreation Director Kevin Cooke, Utilities Director Others in Attendance Jim Murphy, Sports Commission Eric Sawyer, Sports Commission Tom Towey Mayor Grafos called the meeting to order at 9:09 a.m., followed by self -introductions from Spokane Valley Council, and Spokane County Board of County Commissioners. It was then moved by Deputy Mayor Woodard, seconded and unanimously agreed to excuse Councilmembers Bill Bates and Rod Higgins. On behalf of the Board of County Commissioners, Commission Chair Mielke also called the meeting to order. Mayor Grafos welcomed everyone to the meeting and said this is an opportunity for informal discussion. 1. County Potential Ballot Measures Commissioner Mielke explained that the focus of the ballot out now is mostly schools; the next ballot will contain the Juvenile Justice Proposal of 1110th of 1% sales tax, which has been approved about four times now, and which measure has seen an increased margin of success each time, usually 65% approval or higher. Mr. Mielke said that the juvenile justice 1110th of 1% tax should not be confused with any discussion to replace the jail or community corrections. Mayor Grafos asked about the sportsplex. Mr. Mielke said the County has not done major improvements to the park system for twenty-seven years; and prior to that did some subarea votes like the Valley or South Hill, with mixed results; the last county- wide park system improvement proposal twenty-seven years ago passed with an approximate 69% margin, and he asked staff to look at that, which prompted the City of Spokane's efforts to push hard for Joint Spokane Valley/Spokane County Meeting Minutes 02-09-2015 Page 1 of 6 Approved by Council: DRAFT their pool update, and then last fall, there was the Riverfront Park update; he said parks are a popular item; said many families use Plantes Ferry Park, and they have continuously had requests for other sports complexes, so staff was asked to look at what that might look like. Mr. Mielke said if the issue went to the voters, the question would be what are the highest prioritized projects to pursue; and at the same time, the Sports Commission has continually voiced the demand for an indoor sports facility to bring sports to the region. Mr. Mielke said that is not to say there is an exclusive demand for an indoor facility, but there is a demand for both in and outdoor; and said the other option of an outdoor venue in Spokane Valley is being discussed; he said these are early discussions and everyone involved is still trying to determine the land options, along with the question of who would bear the operational cost, and would such an event center cover all its costs; he said he is still waiting for the completed business plan. There has been some discussion at the PFD (Public Facilities District), Mr. Mielke explained, about the idea of pursuing this jointly with others; or if the PFD would underwrite any shortfalls, how would that be accomplished. Mr. Mielke said they continue to wait for a detailed presentation of the proposal. Commissioner O'Quinn said there is no ballot date for the renewal of the 1110th of 1% as research continues; and it probably will not occur until 2017. Councilmember Pace suggested all the sales tax increases coming up on the ballot could lead to taxpayer shock; mentioned his concern about re -mapping the flood plain and the effects on property owners to make sure no one's property rights are hurt; and he asked the Commissioners and the Sports Commission to reconsider the location of an indoor sportsplex as he feels Spokane Valley is an ideal place. Commissioner Mielke mentioned some of the upcoming ballot measures, such as school bonds or levies, fire bond, renewal of the juvenile justice measure; the anticipated Spokane County Library District; perhaps a County Parks ballot measure in the fall; and maybe an effort for a vote for a port district; said that 2017 will likely include discussion on emergency communications and where do we go and how to maintain an ongoing program; at some future point facilities repairs will need to be addressed, maybe combined with criminal justice on a community correction center, together with the idea of the Geiger Building, which he said is a building that won't stand a lot longer without a lot of cash; said there is a need to consider investment in upgrading, or doing something else. Concerning the Saltese Flats and the floodplain and mapping, Mr. Mielke said we need to make sure we allow science to dictate what the end point would be, but it all still comes back to what is the evaluation of someone's property; he said the hope is the right questions are asked and there is due diligence as the property risks are important. [9:26 a.m. Commissioner French arrived.] Regarding the field house or sportsplex, Mr. Mielke explained that the business plan is not yet complete and it has not been determined who will oversee the operation, although the PFD (Public Facilities District) has expressed an interest; and he said they are prepared to take on that operating loss; said the PFD also likes the idea of being able to walk from one facility, like the arena, to the other, like the field house; he added that the PFD indicated that if they feel their board members can't get any leverage, then they are not interested in overseeing the operations, which Mr. Mielke explained, means someone else would have to do that; said if an entity in Spokane Valley would be interested, perhaps the hotel room rates could be increased to help those costs. Mayor Grafos expressed concern about Spokane Valley being left out of the research and out of the discussions; said we would like to participate especially since our citizens will be asked to pay for it; adding that he does not feel it should be located downtown. Commissioner Mielke said the Board of County Commissioners has not been the driving effort in this project. The discussion about the field house or sportsplex continued including Council comments about the need for research, study, and working together, and not wanting to make a commitment until the demand is known. Councilmember Hafner said the perception is that the City of Spokane, the Sports Commission and others have already made a decision and Spokane Valley was not included in those discussions. Commissioner O'Quinn said she urged Eric Sawyer to make sure Spokane Valley is included in discussions, and that she asked Mr. Sawyer to consider the Valley as a location. Councilmember Pace said that Spokane Valley does not have a representative on the PFD and that should be rectified. Deputy Joint Spokane Valley/Spokane County Meeting Minutes 02-09-2015 Page 2 of 6 Approved by Council: DRAFT Mayor Woodard noted that about one quarter of the county population is within the Spokane Valley City limits; he agreed with the need to make sure about the facility and its location. Commissioner O'Quinn said she is willing to work with Eric Sawyer and whichever Councilmembers would like to be included in that conversation. Mayor Grafos added that another consideration is that there is no "free land" downtown as the PFD would lease that back from the City of Spokane; suggested it might be more feasible to buy property in the Valley and have no debt service; said those are some of the issues he would like to discuss with all involved. Mayor Grafos also said that Mr. Sawyer had indicated they had discounted the valley as a location. Commissioner Mielke suggested a joint meeting might be prudent to examine ballot proposals; look at regional facilities and how they serve the entire county; said he is not aware of the quantity of land in the Valley, or other cities such as Cheney, and that he is trying to balance the investments across the community. Councilmember Pace suggested purchasing land in Spokane Valley might be a better investment than leasing downtown; that Spokane Valley has great roads and plentiful free parking; and that the train track issue will be mitigated in the one area of concern; said trains haven't stopped people from getting to Valleyfest every year; and said this issue can't go anywhere unless an elected official from Spokane Valley becomes a representative on the PFD Board. Commissioner Mielke said the PFD operates under state statutes; that it has a defined objective and is not about geographical representative; said the members who are appointed are based on business expertise of running an enterprise and not on where they reside. 2. Marijuana — Regulations/Issues Mayor Grafos explained that we have a moratorium on marijuana uses other than those already licensed by the State liquor Control Board; that we are waiting for the State to come to some decision about medical and recreational marijuana. Councilmember Hafner suggested the need to work together with the County and other municipaliteis to find common ground on this topic. There was also brief discussion about buffer zones and moratoriums; and about what changes might take place concerning criminal infractions. 3. New City Hall/University Center Mayor Grafos said that the City has purchased property at University City for a future city hall; and that he anticipates the project will move quickly; and that it is an exciting project. Mayor Grafos added that most of the old mall at University City would also be taken down, which will enhance the area as well. 4. Sewer Extensions — Sullivan to Flora, Barker The industrial areas shown on the map as proposed for sewer hookups were briefly discussed and it was mentioned that this is an issue where the City and County can likely work together. 5. Legislative Agenda — Spokane Valley and Spokane County Mayor Grafos explained the Recouping Code Enforcement Costs/Lien proposed legislation, and said we are trying to get the state to agree that we can recoup some of the property cleanup costs. Deputy Mayor Woodard mentioned that Councilmember Higgins and City Attorney Driskell are in Olympia today testifying before the senate regarding this lien authority proposal, that counties have the right to have first position lien authority but cities do not. Commissioner Mielke stated that they are experiencing some similar challenges and frustrations in dealing with nuisance property. The possible $5,000 cap wa mentioned but it was noted that several legislators have refused that suggestion and that the community banks oppose the legislation. 4. Back to Sewer extensions Staff distributed copies of the information for sewer extensions in the industrial areas, and discussion included mention of the County planning to run a sewer line in 2015 to Tschirley; with Mayor Grafos asking about the possibility of that line being extended. Spokane County Utilities Director Cooke said that originally they planned to serve this area east of the Spokane Industrial park to the pump station; that Joint Spokane Valley/Spokane County Meeting Minutes 02-09-2015 Page 3 of 6 Approved by Council: DRAFT as a result of a recent study, they realize they can get there just by extending the gravity line to Euclid; they mentioned exceptions from that point and possible extensions through developer or late comer agreements; said it has been in their six-year plan to get sewer to this area and up until about six months ago, were planning on building a pump station at approximately the termination point shown on the red line in the map; but now it appears that would be very expensive; said part of the problem with a pump station with no flow is it becomes an operational problem; said they will have to do some additional cleaning because it will be some time before they have enough flow from that area to flush out that line. Mayor Grafos said he would like to see if the County could extend the line up to Tschirley to the north end of the proposed gravel pit as that would be an economic benefit to the County and to the City; said if that were done, we could upgrade the road and he mtneiond the idea of possibly working together; said there are about 144 acres of industrial ground that could be developed. Commissioner O'Quinn said the Commissioners are obviously not going to make any decisions today, but will consider all these issues for future discussions. Mayor Grafos suggested the Commissioners also examine the gravel pit and sewer utilities; and asked if there would be a potential to move the gravel pit for possible better location, which would open the area for more development. Commissioner Mielke said the County already owns the area, and that re -locating a gravel pit is not an easy thing and they would need to find an alternate location first; said they own the property but not the mining rights and again stated that it is challenging to try to find locations for gravel pits. Councilmember Hafner asked how imperative is the gravel pit and when did the use of the pit start. Commissioner Mielke replied that they have already executed agreements with Central Pre -Mix to leave the site on Sullivan, and that they are already slated to leave there in a couple years; said they just came to the Board to renovate the old SCRAPS building for their purposes and said that move is imminent; also noted that the engineering and road departments were looking to move to that site within eighteen months, and to clarify, he said the County is moving, not Central Pre -Mix. In response to a question about other gravel pits, Commissioner Mielke said that there are some scattered about, but some don't have enough acreage to house maintenance crews. There was brief discussion about the City's plan to resurface Euclid, which would be a fill and overlay rather than a complete "tearing up" of the entire road. Mr. Guth said it would be prudent to look at what utilities could make that area more viable, and Mr. Cooke said he would be happy to work with the City to put in a late -comer's agreement. Concerning the anticipated future needs due to expansion, water was also discussed as some of the water districts are getting close to their limit of water rights. Commissioner Mielke stressed the need to continue to have state policy changed, as the original calculation of what was needed for one residential unit, is vastly different today from what it was twenty years ago using old formulas. 6. Rail Transport Issues — (Oil, Coal) Discussion included the number of trains coming through Spokane Valley and that they end up separating half of the city; of the need for support in pushing the issue of train safety on our side of the state and not just the west side; the idea of pressuring the railroads to combine the lines as a way to work together on Bridging the Valley; the realization that the railroads are protective of their lines and generally not interested in joining with others; that sometimes it seems as if the railroads are a sovereign nation and no matter how much discussion or pressure, they can still just tell people '110' that they are not changing. The Barker Road overpass/underpass was also mentioned and of the estimated $30 million cost to do that project. Councilmember Wick said that the state did their own ecology study on the topic of trains and transport safety, and that Spokane Valley was left out of the entire study. [Commissioner French left about 10:45 a.m.] Councilmember Wick said there is a need to find some sort of funding source for the grade separations; that it is a big issue but it is not getting a lot of conversation. Commissioner Mielke said he feels we won't get far without working jointly with the railroad; but when we focus on oil and coal the railroads tend to get defensive; perhaps a better angle would be to discuss volume of train traffic and that delays for them represents an economic impact; that we do not want to disrupt communities and at the same time, don't want to do anything to hamper their ability to increase their volumes. Deputy Mayor Joint Spokane Valley/Spokane County Meeting Minutes 02-09-2015 Page 4 of 6 Approved by Council: DRAFT Woodard said that a large issue for property values is also trains blowing their horns and that properties are devalued as the trains use their super horns; stressing that is a critical aspect to getting those crossings separated. 7. Status of the UGA (Urban Growth Area) 2014 Expansion Spokane County Planning Director Peterson said the UGA is presently under appeal and working its way through the courts and hearings board, which had invalidated the County's previous UGA update; said there were a number of land use applications that were vested before the appeal was filed, and some of the areas were near or adjacent to Spokane Valley; the Morningside subdivision connection was vested, and a short plat was vested for the Central Valley high School site; said that until the appeal is resolved, no further vesting can be declared; and that of course they would like it resolved as soon as possible. Mr. Peterson said they are seeing some good progress with the appellants, and once accomplished, then the County and the jurisdictions can look at the 2017 update of the UGA boundary; said there is no requirement to expand, but this is an opportunity to look if there is a need to do so. Commissioner Mielke said the County only adopted one plan since the Road Management Act passed, that it was updated in 2001, and they are now looking to see if they missed anything; said they had to go back and check some assumptions about urbanized areas and what is anticipated in the next twenty years. Mr. Mielke said they have about twenty-one different study areas and they feel many of them are already urban in nature, and he mentioned some of the areas previously missed, such as Monte Del Ray, and the Humane Society Property around Havana, which is half in and half out of the UGA, and half Light Industrial and half Low Family Residential. Mr. Mielke said the Mead, Mt Spokane area is the largest area and there are some mobile home parks on one side and several housing developments on the other side, but the houses weren't hooked to sewer. Mr. Mielke also noted there is a hearing tomorrow night to change the low density in the Glenrose area, and that the company FutureWise doesn't think that is appropriate and will sue; said the County can always appeal but hearings boards always rule against Spokane County; and he said that some of these issues stay in the appeals court process for years. 8. Spokane Valley Parks Master Plan and Vision The "recommended capital projects" list was discussed briefly with mention of such projects as the development of Balfour Park where the new library is planned; development and replacement of some facilities in Browns Park, such as the bathroom and picnic shelter, as well as the sand volleyball courts; property acquisition with a yet undetermined area; and mention that the projects are contingent upon funding. Mr. Jackson mentioned that it could be six to ten years before some of these projects are actually accomplished as they are part of a long range plan. The development of a dog park was also briefly mentioned and Commissioner O'Quinn said they have a proposal for a dog park at Dishman Hills but have no funds for that yet; but she is aware of some citizens in the community willing to help with funding. 9. County/City Mutual Support Concerning the Justice Commission, Councilmember Pace said that Commissioner Mielke previously told him that the state mandates the size and composition of this Commission, but actually the state statues indicate the composition and size of that board are determined by the Board of County Commissioners; and he asked why Spokane Valley is not treated as an independent entity like the City of Spokane, and then have the smaller cities have their own representation. Commissioner Mielke went over the structure of the commission, which includes a variety of representatives, such as Chief VanLeuven who is also co-chair of a subcommittee; adding that Chief VanLeuven found that other city police chiefs were fine with him serving; and said that Mr. Jackson took a similar initiative about contacting other cities to get input about Spokane Valley representing those entities. Mr. Mielke said the City of Spokane is the only jurisdiction specified in the interlocal because the focus is on felonies, which is what the prosecutors spends most of their time on as 70% are inside the Spokane City limits; said the number of Joint Spokane Valley/Spokane County Meeting Minutes 02-09-2015 Page 5 of 6 Approved by Council: DRAFT commission members is limited by state statute and they don't want a large commission; said that he and Commissioner O'Quinn's roll in this is to serve as facilitators. There was some further discussion about only having elected officials versus having others, such as city managers or attorneys, on the commission. Commissioner O'Quinn said that the Council's voice at that table is important and she encouraged councilmembers and staff to join a sub -committee. There was also some brief discussion about the status of the Bigelow Gulch project There being no further business it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. Commissioner Mielke also adjourned the Board of County Commissioners. The meeting adjourned at 11:35 a.m. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Joint Spokane Valley/Spokane County Meeting Minutes 02-09-2015 Page 6 of 6 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, March 10, 2015 Mayor Grafos called the meeting to order at 6:00 p.m. Attendance: Dean Grafos, Mayor Arne Woodard, Deputy Mayor Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember ABSENT: Bill Bates, Councilmember City Staff: Mark Calhoun, Deputy City Manager Cary Driskell, City Attorney John Hohman, Community Development Dir. Mike Stone, Parks & Rec Director Eric Guth, Public Works Director Erik Lamb, Deputy City Attorney Chad Riggs, Development Engineer Karen Kendall, Planner Christina Janssen, Planner Marty Palaniuk, Planner Chris Bainbridge, City Clerk INVOCATION: Pastor Sid Johnson of Spokane Valley Baptist Church gave the invocation. PLEDGE OF ALLEGIANCE: Council, Staff, and audience rose for the Pledge of Allegiance, led by Boy Scouts from Troop 404. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Bates. It was moved by Councilmember Higgins, seconded and unanimously agreed to excuse Councilmember Bates from tonight's meeting. APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Deputy Mayor Woodard: said he attended the Wastewater Advisory Committee meeting where it was determined there would be no sewer rate increase for 2015; said there will be a hearing for CDBG (Community Development Block Grants) and that the Board of County Commissioners will finalize the recommended funding amounts in about a month. Councilmember Wick: reported that he attended the Spokane Hotel/Motel meeting; participated in the Safe Energy Leadership Alliance, which consists of representatives from Washington, Idaho, Montana, Oregon and Canada to advocate for safe rail transportation of oil and other products; chaired the LTAC (Lodging Tax Advisory Committee) meeting; and went to a SNAP meeting. Councilmember Hafner: reported that Councilmember Bates is doing better, the tumor has been reduced to a size where it is now operable; said he attended the 9-1-1 Board meeting where they discussed the 1/10th of 1% funding, which help enables first responders to communicate with each other; said the State legislators removed $8 million from that fund and the hope is those funds will be restored prior to the end of the legislative session; said the Board of Health continues to discuss revisions to their governance manual; said he attended the Chamber of Governments affair meeting where Senator Padden and Representative McCaslin discussed the State transportation package. Minutes Regular Council Meeting: 03-10-2015 Page 1 of 6 Approved by Council: DRAFT Councilmember Pace: said he also attended the Board of Health meeting and they received numerous comments about Spokane City Council Member Fagan's comments concerning vaccinations, but he explained that the Health Board's concerns are goals and legislative items and that the board members are not health care experts; said he attended the Chamber's lunch at the HUB; went to the Wastewater Policy Advisory Board meeting and as noted there will be no sewer rate hike in 2015, but there will be a 50C increase in 2016, which he said he voted against as he would prefer seeing a rate study to address efforts to cut costs; went to our City's employee appreciation lunch and he thanked staff for being friendly, open and helpful and said he receives positive feedback from citizens, such as Mike's Old Fashioned Doughnuts who praised the City for the way he was treated and assisted as he moved his business location. Councilmember Higgins: reported that he attended the Spokane Regional Clean Air Agency meeting which focused on building maintenance and setting aside reserves as well as planning for human resource needs as many people are likely to retire in a few years; said they also discussed air quality issues created by marijuana. MAYOR'S REPORT: Mayor Grafos said he attended the HUB meeting and luncheon. Mayor Grafos read the following statement concerning the Painted Hills Golf Course: "The City is aware of a traffic scoping meeting conducted for a proposed Painted Hills Planned Residential Development (PRD) project. A PRD is allowed in all residential zones subject to conformance with the existing regulations. Although no application has been submitted, based on preliminary discussions a rezone will most likely not be required for this project. A PRD requires a review and approval by the Hearing Examiner The Hearing Examiner process insures all regulations are met and requires a public hearing to be conducted. Comments will be taken at that time. Notices will be posted on the site, mailed to property owners within a 400 foot radius of the property and published in the local paper pursuant to the City Code. The City Council does not participate in the review of this type of land use action, or plan on participating in the Hearing Examiner review process. If you wish to submit comments prior to the public hearing, please contact Planner Christina Janssen." Mayor Grafos also read a letter he received from the O'Reilly Auto Parts Store expressing gratitude to the Planning and Development departments for assistance with the store's project, and that his project was one of the best in the last ten years, and expressed thanks to Karen Kendall, Luis Garcia, Jenny Nickerson, and Sean Messner. PUBLIC COMMENTS: Mayor Grafos invited public comments. Gary Edwards: part of the "Spokane 8th Man Movement," which is a Spokane City Council watchdog group; spoke about illegal workers and illegal immigrants getting jobs and overburdening communities. Ann Archibald: said she represents a group of concerned neighbors near Painted Hills and said she appreciated the Mayor's clarifying statements; and said she would hope the Council and staff would keep her group informed about what is coming up as she feels the project is a bad idea. Marty Kittelson, Spokane Valley: said she is with Ignite Community Theatre, located in the Spokane Valley Partners building, and explained that they present outstanding live stage productions at affordable prices, and they have free parking, and she encouraged people to come see their growing enterprise, with a showing of "Bees in Honey Drown" about society's obsession with fame. 1.PUBLIC HEARING:Proposed Amended 2015 Transportation Improvement Pro&ram—Steve Worley Mayor Grafos opened the public hearing at 6:25 p.m. After Mr. Worley went over the background of the 2015-2020 Transportation Improvement Program (TIP) and the proposed changes for 2015, Mayor Grafos invited public comments. There were no comments offered and Mayor Grafos closed the public hearing at 6:28 p.m. Minutes Regular Council Meeting: 03-10-2015 Page 2 of 6 Approved by Council: DRAFT 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on March 10, 2015 Request for Council Action Form Totaling.$784,287.62 b. Approval of Payroll for Pay Period Ending March 5, 2015: $411,708.28 c. Approval of February 17, 2015 Council Workshop, Special Meeting Minutes d. Approval of February 24, 2015 Council Formal Meeting Minutes e. Approval of March 3, 2015 Study Session Council Meeting Minutes It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 3. Second Reading Proposed Ordinance 15-004 Street Vacation Old Mission Avenue — Karen Kendall After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 15-004 vacating a triangle -shaped area along Old Mission Avenue. Planner Kendall explained that there have been no changes since the first reading. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4. Proposed Reimbursement Resolution 15-001 — Erik Lamb It was moved by Deputy Mayor Woodard and seconded to approve Resolution No. 15-001 adopting a reimbursement resolution under federal tax law. Deputy City Attorney Lamb explained about the city hall project and that this resolution is being presented to preserve the option for the City to use bond proceeds to reimburse City funds used to pay for the land acquisition and design and engineering costs that may be incurred between now and the issuance of the bonds. Mayor Grafos invited public comment. Boy Scout Troop 404 Leader John Rocus, on behalf of one of his scouts, asked why we would want to build something new instead of remaining in this building, and Deputy Mayor Woodard explained that we are leasing this building, and a building owned by the City would be an asset, much the same as a person would discontinue renting an apartment and purchase a home. There were no other public comments. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 5. Proposed Drainage Easement Release Resolution 15-002 — Chad Riggs It was moved by Deputy Mayor Woodard and seconded to approve Resolution No. 15-002 releasing drainage easement at 16927 East Euclid Avenue. Mr. Riggs gave a brief summary of the issue as noted in the March 10, 2105 Request for Council Action form. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 6. Motion Consideration: Lodging Tax Advisory Committee Allocation of Funds — Mark Calhoun It was moved by Deputy Mayor Woodard and seconded to make the following allocations of Lodging Tax funds for calendar year 2015: Visit Spokane, operations $230, 000; Visit Spokane, visitor center $0; Spokane Valley Parks & Rec volleyball Courts $68, 000; Spokane Valley Parks & Rec CenterPlace $17,000; County Fair & Expo, marketing $30, 000; County Fair & Expo interim marketing $8, 000; County Fair & Expo exotic animal $6, 000; Valleyfest marketing $31, 600; Sports Commission $120, 000; Spokane River Forum $1, 000; Heritage Museum $18, 400; HUB Sports Center $40, 000, for a total of $570,000.00. Deputy City Manager Calhoun went over the history of this issue, including the remanding of the matter back to the Lodging Tax Advisory Committee last December so members of the LTAC could reconsider their recommendations in keeping with the goals and priorities approved by Council at their August meeting. Mr. Calhoun also mentioned that during the LTAC February 25, 2015 meeting, the committee unanimously agreed by motion to request the City Council pass an additional 1.3% lodging tax to be put into a fund dedicated for a large sporting venue or venues for tourism facilities that generate Minutes Regular Council Meeting: 03-10-2015 Page 3 of 6 Approved by Council: DRAFT overnight guests; which Mr. Calhoun explained, is slated as a separate agenda item later in tonight's meeting. Mayor Grafos invited public comment; no comments were offered. Councilmember Wick said he feels these are good recommendations and that they address the Council's goals. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 7. Motion Consideration: Browns Volleyball Contract — Mike Stone It was moved by Deputy Mayor Woodard and seconded to award the Browns Park Volleyball Courts Construction Project Phase 1 to Stone Creek Land Design Development LLC in the amount of $169,668.74 and authorize the City Manager to finalize and execute the construction contract. Parks and Recreation Director Stone explained as noted in the Request for Council Action Form, that this will include construction of five new courts and the removal of the softball backstop, and that this will be phase 1 of many phases to complete the overall development master plan. Mr. Stone explained that as a result of the Lodging Tax fund allocation, he will put out a separate bid package to add two more courts, and said it is his plan that all the construction will be completed at the same time and before the volleyball season begins May 1St. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 8. Motion Consideration: Kitsap County Purchase Interlocal - Eric Guth It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute the Interlocal Agreement between Kitsap County and the City of Spokane Valley for LiDAR Services. Director Guth explained the proposal as noted in his March 10, 2015 Request for Council Action form; said that in looking at tree growth and topography, the tree growth is too dense in one area so the project was narrowed which resulted in a new contract amount not to exceed $21,480. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: Mayor Grafos invited public comments. Ms. Tony Hansen, Executive Director of the Spokane Hotel/Motel Association: said regarding Mr. Calhoun's mention of the second motion from the Lodging Tax Advisory Committee for the additional tax, that there is great concern to the hospitality community about further taxing without a plan for those funds; and expressed the organization's hesitancy to propose further taxes on customers; that due to the time sensitivity of the issue, they had a special meeting March 5 concerning that motion; said there were a couple Councilmembers present and she expressed gratitude for them attending; said the Association understands the lodging tax revenues and of the desire to pursue the most funds possible within the 12% cap; but they are also concerned about further taxing guests and providing additional revenues without protecting those funds; as Council cannot perfectly predict future actions on current intentions; said they do not want those funds collected without ensuring those funds are protected for their intended use. ADMINISTRATIVE REPORTS: 9. Comprehensive Site Specific Amendments — Marty Palaniuk, Christina Janssen Ms. Janssen explained the comp plan proposed amendment process with the Planning Commission, said this is a privately initiated map amendment to change certain parcels from Office to Community Commercial; she showed the area in question on the map provided, noted the Planning Commission's discussion points and said that the Commission was unable to reach a consensus and therefore makes no recommendation. There were no questions or comments from Council on this proposed amendment. Mr. Palaniuk then explained the second privately initiated map amendment to change certain parcels from Low Density Residential to Mixed Use Center; he showed the area in question on the map provided, noted the Planning Commission's discussion points and said that the Commission voted four to three in favor of recommending approval. Deputy Mayor Woodard said that he agrees with the reasonable extension of the Mixed Use Center. Mayor Grafos said he also agreed but noted the big challenge is Minutes Regular Council Meeting: 03-10-2015 Page 4 of 6 Approved by Council: DRAFT access and said he hopes they work through the process and resolve the below -grade area of traffic coming off Mission. Council concurred to move these two amendments forward. 10. Congestion Mitigation and Air Quality Improvement (CMAQ) Call for Projects — Eric Guth Mr. Worley, standing in for Mr. Guth, explained the projects as noted on the March 10, 2015 Request for Council Action form; he went over the projects shown in both tables; noted that it is a preliminary list and the numbers are subject to change; and explained that the numbers in parenthesis indicated the City's required matching funds. Mr. Worley mentioned that for the Pines Road, UP, BNSF & Trent (SR -290) project, they might be just looking at design funds as part of the Bridging the Valley project and that could be a way to get the project started, then staff would continue looking for future funds. Mr. Worley mentioned the Sullivan Rd & Wellesley Intersection Imp Project and said the intersection is at a failing level of service; said that Bigelow Gulch project intends to connect at this intersection. Mr. Worley said staff is open to other project suggestions. Councilmember Wick asked about sidewalk infill projects and Mr. Worley replied that those projects do not score well as these listed projects are possible congestion management air quality projects, and we would need to be able to show reduction in air quality problems; he said sidewalk funding could come from other funding sources. Council indicated they like the list of projects. Deputy Mayor Woodard said it would be nice to apply for Sullivan to Tschirley as the last leg of the trail since this call for projects is for years 2018 to 2020; and Council nodded in agreement. Mr. Worley said this will come to Council on the March 24 agenda as a motion consideration. 11. Lodging Tax Committee Request for Additional Lodging Tax — Erik Lamb, Mark Calhoun Deputy City Attorney Lamb explained that the City is authorized to impose a 2% special excise tax on lodging and have done so since 2003; he said the City can also impose an additional amount equal to the lesser of 2% or the rate when combined with other sales tax, equals 12%, and he referenced the table shown on page two of his Request for Council Action form; he said our City could impose an additional 1.3% tax to be used for the same purposes as the current Lodging tax. Mr. Lamb explained that during the LTAC (Lodging Tax Advisory Committee) February 25, 2015 meeting, a motion was made, seconded and unanimously agreed to request Council to pass an additional 1.3% lodging tax to be put into a fund dedicated for a large sporting venue or venues for tourism facilities that generate overnight guests. Mr. Lamb said the LTAC considered this February 25, and there is a 45 -day required period before a new tax is passed; which time period is to give the LTAC opportunity to comment on a municipality's request for an increase. However, Mr. Lamb said, since the LTAC already met on February 25, if the Council desired to impose the increased lodging tax, it could do so after April 11, 2015; and based on changes made during the 2013 legislative session, once the tax is increased, any proposal to use those taxes would require the City to apply to the LTAC and receive a recommendation for use of those funds. Mr. Lamb explained that the mechanism to pass such an increased tax would be an ordinance. Deputy Mayor Woodard asked about the effect on the tax if STA's sales tax ballot measure passes; and Mr. Lamb explained that the tax is calculated on a first-come, first-served basis; and if STA were to pass their additional tax, it would not impact our additional 1.3% on lodging but it would exclude the STA tax on lodging within Spokane Valley only, and only for that additional amount of whatever would put it over 12%. The content of the LTAC's motion was discussed and Mr. Driskell added that if Council wanted a change in the proposal, it would have to go back to the LTAC and the clock would re -start. There was discussion about what the approximate $330,000 funds those taxes would generate, and Mr. Calhoun explained that if Council wanted to use the funds for a bond issue, he estimated it would cover a five million dollar project spread out over three years. Mr. Calhoun said he is not recommending a bond, but this is just for information; and said that additional funds would be needed as those would only cover construction of a facility, and that operation and maintenance would be substantially greater than a bond issue. It was noted if Council wanted to move forward with an ordinance, staff could present a first reading at the March 24 meeting, with a second reading April 14. Minutes Regular Council Meeting: 03-10-2015 Page 5 of 6 Approved by Council: DRAFT The question of protecting the funds in a dedicated fund came up and Mr. Lamb said restrictions on the funds could be included in the ordinance which could also restrict the LTAC process to make recommendations for any application for use of those funds; that an application would have to meet certain criteria under the code as well as an amount, and that recommendation would come before Council for approval; he said a future Council could change that, but it would have to go through the same process to change the code as well as the LTAC committee process. Mr. Calhoun confirmed that if an ordinance for this tax were approved, it would also create a new fund for those proceeds. Mayor Grafos asked if the idea of the motion is to use the funds for capital projects, and Mr. Lamb concurred. There was Council consensus to bring an ordinance for first reading consideration at the March 24 Council meeting. 12. Advance Agenda — Mayor Grafos. There were no suggested changes to the Advance Agenda. CITY MANAGER COMMENTS Deputy City Manager Calhoun said our lien authority priority bill passed out of the Senate this morning with a forty-nine to zero vote and will now move to the House for consideration, and he extended special thanks to Senator Padden. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:46 p.m. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 03-10-2015 Page 6 of 6 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington March 17, 2015 6:00 p.m. Attendance: Councilmembers Staff Dean Grafos, Mayor Arne Woodard, Deputy Mayor Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember ABSENT: Bill Bates, Councilmember Mike Jackson, City Manager Mark Calhoun, Deputy City Manager Erik Lamb, Deputy City Attorney John Hohman, Community Development Dir. Mike Stone, Parks & Recreation Director Eric Guth, Public Works Director Lori Barlow, Senior Planner Chris Bainbridge, City Clerk Mayor Grafos called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Bates. It was moved by Councilmember Pace, seconded and unanimously agreed to excuse Councilmember Bates from tonight's meeting. 1. Beekeeping — Lori Barlow Senior Planner Barlow explained the background of the proposal as noted in previous meetings, and in the accompanying PowerPoint, adding that the Planning Commission approved the Findings of Fact at their March 12 meeting. There was some brief discussion about other minor changes to the text, and Ms. Barlow noted that the text would change slightly for the first reading to change I4 to read, "beekeepers shall maintain an adequate supply of water for bees located close to the hive" instead of "close to each colony." There was Council consensus to bring this forward for a first reading consideration. 2. City Hall Architectural Services — John Hohman Director Hohman explained that a City Hall has been a Council goal for many years; with the acquisition of almost four acres at U -City last year, the City Manager designated a project team to work on moving this project forward; he said the team members are well qualified and bring a lot of expertise to this project; said the team meets weekly to work through details; that timing was a concern as our current lease expires in two years. Mr. Hohman explained that through the years we have learned what we like and don't like about how to set up a city hall and conduct our operations; and said that we also wanted control of the project so they decided on the traditional design -bid -build process; that an RFP (request for proposal) was developed for design and construction services which was completed last December; that he received four submittals; the team conducted interviews and met and designated the leading contender as the most qualified firm, as per state law. Mr. Hohman said additional reference checks were conducted as were site visits to recently constructed projects, and that team members even walked into several recently constructed buildings and asked the employees what they liked or didn't like; he said he also talked to our own plans examiner to see which firms tended to go through the process without too many problems; that all that worked into a recommendation to the City Manager who then authorized the team to begin negotiation with Architects West. Mr. Hohman then presented a quick video showing the conceptual design of the project; and as can be seen, the video displays some of the creativity of the company. Mr. Hohman noted a public process will be included to gain public input about conceptual design; said he feels comfortable with the scope and effort and is looking for consensus to move this Council Study Session: 03-17-2015 Page 1 of 2 Approved by Council: DRAFT forward at next week's Council meeting for a motion consideration to authorize the City Manager to finalize and execute a contract with Architects West. Council concurred. 3. Advance Agenda — Mayor Grafos. There were no suggested changes to the Advance Agenda. 4. Council Comments — Mayor Grafos. There were no comments from Council. 5. City Manager Comments — Mike Jackson City Manager Jackson explained that connected with our Solid Waste Plan prepared by public Works, having such a plan makes us eligible for Department of Ecology Coordinated Prevention grants; he said that process is now open with grans due March 31; said potential grant funds total $260,000 and include a 25% match from the City, which he said could be handled by either in-kind match or through the $125,000 administrative fee we collect from Sunshine; said the grant can be used for such things as recycling, education, or household hazardous waste; and due to the time factor, Mr. Jackson suggested moving forward with the grant applications, and if we are awarded any contract in excess of $200,000 or an amount that would need further appropriation of funds, that could come to Council at that time. Council concurred for staff to move forward and apply for the grants. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:35 p.m. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Council Study Session: 03-17-2015 Page 2 of 2 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 24, 2015 Department Director Approval El Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing 0 information ❑ admin. report 0 pending legislation AGENDA ITEM TITLE: First Reading Proposed Ordinance 15-006: 2015 Annual Comprehensive Plan Amendments CPA -2015-0001 & CPA -2015-0002. GOVERNING LEGISLATION: RCW 36.70A, SVMC 17.80.140 and 19.30.010 PREVIOUS ACTION TAKEN: On March 10, 2015 the City Council agreed to move the amendments forward to an ordinance first reading. BACKGROUND: Spokane Valley Municipal Code (SVMC) 17.80.140 establishes an annual comprehensive plan amendment cycle that runs from November 1st to October 31St of the following year. The Community and Economic Development Department received two privately initiated requests for site-specific Comprehensive Plan amendments for the November 2014 — October 2015 cycle. In order to maintain consistency between the City's Comprehensive Plan and its development regulations, the City Council will also consider zoning classification changes concurrently with the proposed comprehensive plan amendments under proposed Ordinance No. 15-007. The City did not propose any City -initiated Comprehensive Plan changes, as the legislative review of the Comprehensive Plan is underway. Staff presented the proposed amendments to the Planning Commission at a study session on January 8, 2015. The Planning Commission held a public hearing on the amendments on January 22, 2015. Following the public hearing the Commission voted 4-3 to recommend Council approve CPA -2015-0002. The Commission continued deliberation on CPA -2015-0001 to the February 12, 2015 meeting in order to consider material provided by the applicant at the hearing. Following deliberations at the February 12, 2015 meeting, the Commission voted on a motion to recommend the Council approve CPA -2015-0001. The motion resulted in a tie vote, so the motion failed. CPA -2015-0001 is being forwarded without a recommendation. Subsequent to the Planning Commission action on CPA -2015-0002, additional written comments have been received and included as an attachment. The comment period for both proposals closed on January 22, 2015. Council may consider the comments at their discretion. These amendments were presented to the City Council during an administrative report on March 10, 2015. PUBLIC NOTICE: Notice for the proposed amendments was placed in the Spokane Valley News Herald on January 2, 2015 and each site was posted with a "Notice of Public Hearing" sign, which described the proposal. Individual notices of the proposals were mailed to all property owners within 400 feet of each proposed amendment. SEPA REVIEW: Staff reviewed the environmental checklists and a threshold determination was made for each proposed Comprehensive Plan amendment. Determinations of Non- significance (DNS) were issued for the proposed amendments on December 12, 2014 consistent with SVMC 21.20.070. 1 of 2 COMPREHENSIVE PLAN AMENDMENT PROPOSALS: Proposed amendments to the Comprehensive plan are organized into individual reports consisting of staff reports, maps, and comments submitted to date to assist the City Council in its review. OPTIONS: Move to advance to a second reading scheduled for April 14, 2015, with or without further amendments; or take other action as appropriate. MOTION: Move to advance Ordinance No. 15-006 adopting Comprehensive Plan amendments CPA -2015-0001 and CPA -2015-0002 to a second reading. STAFF CONTACT: Christina Janssen, Planner Martin Palaniuk, Planner ATTACHMENTS: 1) Power Point Presentation 2) Staff Report CPA -2015-0001, Findings of Fact, and Comments 3) Staff Report CPA -2015-0002, Findings of Fact 4) Planning Commission Meeting Minutes 5) Draft Ordinance 2 of 2 Spokane Valley COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT PLANNING DIVISION STAFF REPORT TO THE PLANNING COMMISSION CPA -2015-0001 STAFF REPORT DATE: December 15, 2014 HEARING DATE AND LOCATION: January 22, 2015, beginning at 6:00 p.m., Spokane Valley City Hall Council Chambers, Valley Redwood Plaza Building, 11707 East Sprague Avenue, Suite 101, Spokane Valley, Washington 99206. Project Number: CPA -2015-0001 Application Description: The application is a privately initiated site-specific comprehensive plan map amendment requesting to change the designation from Office (0) with an Office (0) zoning classification to a Community Commercial (C) designation with a Community Commercial (C) zoning classification. Location: Parcels 45104.9145, 45104.9146, 45104.9156 & 45104.9157 addressed as 13110, 13120 & 13220 E. Nora Avenue; generally located 1300 feet west of the intersection of Mamer Rd and Nora Avenue; further located in the SW 'A of the SE 'A of Section 10, Township 25 North, Range 44 East, Willamette Meridian, Spokane County, Washington. Applicant(s): Jim Cross and Rainyday Dagator, LLC 7607 W. Gratz Drive Boise, ID 83709 Owner(s): Jim Cross and Rainyday Dagator, LLC 7607 W. Gratz Drive Boise, ID 83709 Date of Application: October 29, 2014 Date Determined Complete: October 29, 2014 Staff Contact: Christina Janssen, Planner (509) 720-5333 christina.janssen spokanevalley.ora APPROVAL CRITERIA: Spokane Valley Comprehensive Plan, Spokane Valley Municipal Code (SVMC) Title 17 General Provisions, Title 19 Zoning Regulations, and Title 21 Environmental Controls. ATTACHMENTS: Exhibit 1: Vicinity Map Exhibit 2 Comprehensive Plan Map Exhibit 3: Zoning Map Exhibit 4: Aerial Map Staff Report A. BACKGROUND INFORMATION 1. PROPERTY INFORMATION: CPA -2015-0001 Size and Characteristics: The site is approximately 3.22 acres in size. The northern most 2/3 of the site is generally flat and covered with natural vegetation. South of this the site slopes upward at approximately 30% is covered with mature evergreen trees and other vegetation. Comprehensive Plan: Office (0) Zoning: Office (0) Existing Land Use: Three parcels are vacant and one parcel is being used for single family residential. 2. SURROUNDING COMPREHENSIVE PLAN, ZONING, AND LAND USES: North Comprehensive Plan — Regional Commercial (RC) Zoning — Regional Commercial (RC) Existing Land Uses —Nora Avenue, I-90 and Commercial South Comprehensive Plan — High Density Residential (HDR) Zoning — High Density Multifamily Residential district (MF -2) Existing Land Uses — Multifamily dwelling units East Comprehensive Plan — Office (0) Zoning — Office (0) Existing Land Uses — Commercial and Retail West Comprehensive Plan — Office (0) Zoning — Office (0) Existing Land Uses — Single family residential and professional office. B. FINDINGS AND CONCLUSIONS SPECIFIC TO SEPA 1. Findings: Pursuant to SVMC Title 21 (Environmental Controls), the lead agency has determined that this proposal does not have a probable significant adverse impact on the environment. An Environmental Impact Statement (EIS) is not required under RCW 43.21C.030(2)(c). The Planning Division issued a Determination of Non -Significance (DNS) for the proposal on December 12, 2014. This decision was made after review of a completed environmental checklist and other information on file with the lead agency. 2. Conclusion(s): The procedural requirements of the State Environmental Policy Act (SEPA) and SVMC Title 21 have been fulfilled. C. FINDINGS AND CONCLUSIONS SPECIFIC TO THE COMPREHENSIVE PLAN AMENDMENT 1. Compliance with Title 17 (General Provisions) of the Spokane Valley Municipal Code a. Findings: SVMC 17.80.140(H). Comprehensive Plan Amendment Approval Criteria Page 2 of 7 Staff Report CPA -2015-0001 The City may approve Comprehensive Plan amendments and area -wide zone map amendments if it finds that (analysis is italicized): (1) The proposed amendment bears a substantial relationship to the public health, safety, welfare, and protection of the environment; Analysis: The Community Commercial classcation is intended to serve several neighborhoods. The Comprehensive Plan states that Community Commercial areas should not be larger than 15-17 acres in size and should be located as business clusters rather than arterial strip commercial development. The amendment is consistent with the size requirement; the location's visibility along the 1-90 corridor lends itself to regional services/business'. However, the access to the area is limited and not conductive to regional development. The reclassification may improve marketability of the property and the public health, safety, and general welfare should be promoted by standards established by the City's development regulations. (2)The proposed amendment is consistent with the requirements of Chapter 36.70A RCW and with the portion of the City's adopted plan not affected by the amendment; Analysis: The Growth Management Act (GMA) stipulates that the comprehensive land use plan and development regulations shall be subject to continuing review and evaluation by the City. The amendment provides a suitable land use designation consistent with the City's GMA compliant Comprehensive Plan. The proposed amendment responds to a substantial change in conditions beyond the property owner's control applicable to the area within which the subject property lies; Analysis: The location of I-90 adjacent to the site does not appear to be conducive to residential development or office uses since the land has sat vacant. Residential uses in the area have been converted to office or commercial uses while the remaining residential uses appear to be on the decline. Other commercial uses located in the area have been successful. (4) The proposed amendment corrects an obvious mapping error; or Analysis: The amendment does not correct a mapping error. The proposed amendment addresses an identified deficiency in the Comprehensive Plan. (3) (5) Analysis: The amendment does not address an identified deficiency in the Comprehensive Plan. ii. The City must also consider the following factors prior to approving Comprehensive Plan amendments: (1) The effect upon the physical environment; Analysis: There are no known physical characteristics that could create difficulties in developing the property under the proposed designation. This is a non project action and future development will be evaluated for compliance with all environmental requirements. (2) The effect on open space, streams, rivers, and lakes; Analysis: There are no known critical areas associated with the site, such as wetlands, aquifer recharge areas, fish and wildlife habitat areas, frequently flooded Page 3 of 7 Staff Report CPA -2015-0001 (3) areas or geologically hazardous areas. The site is not located within the shoreline jurisdiction and there are no known surface water quality or quantity issues. The compatibility with and impact on adjacent land uses and surrounding neighborhoods; Analysis: The integration of commercial development on the south side of Interstate 90 should provide services for local economic demand and is consistent with other businesses located in that corridor. The topography provides a natural barrier between a commercial designation and the multi family development located adjacent to the site at a significantly higher elevation. Development and enforcement of the City's land use regulations will ensure compatibility with the existing neighborhood. The adequacy of and impact on community facilities including utilities, roads, public transportation, parks, recreation, and schools; Analysis: The City of Spokane Valley addresses adequacy of community facilities on a citywide basis through capital facilities planning. Policy CFP -9.1 of the Comprehensive Plan recommends a concurrency management system for transportation, sewer, and water facilities. At the time of the submittal of any building permit applications, an additional SEPA review may be required to evaluate the impacts of the use(s) and proposed structure(s) on the physical environment in regards to transportation. Currently the site is served with all utilities and improved public roads. The benefit to the neighborhood, City, and region; Analysis: The proposed site-specific map amendment should not affect the existing character of the surrounding neighborhood and will likely promote the most appropriate use of property. Commercial development of this property will support the existing commercial uses in the area. Vacant property does not create a population base necessary for businesses to thrive. (4) The quantity and location of land planned for the proposed land use type and density and the demand for such land; Analysis: The land has sat vacant and it can be concluded that the property's current land use designation does not meet the desirable market criteria for office uses. The City has ample office designated land along the Argonne/Mullan, Pines, and Evergreen Corridors available for development or redevelopment. The proposed amendment should create a marketable piece of property that is more compatible with uses located in the vicinity. The current and projected population density in the area; and Analysis: The amendment will have no impact on population density and does not demand population analysis. (6) The effect upon other aspects of the Comprehensive Plan. Analysis: The amendment is consistent with the Comprehensive Plan and will have minimal impact on other aspects of the plan. 2. Compliance with SVMC Title 19 Zoning Regulations a. Findings: (5) Page 4 of 7 Staff Report CPA -2015-0001 The proposed privately initiated site-specific Comprehensive Plan map amendment is requesting to change the designation from ice (0) with an ice (0) zoning classification to Community Commercial (C) designation with a Community Commercial (C) zoning classification. The Community Commercial classification designates areas for retail, service and office establishments intended to serve several neighborhoods. Community Commercial areas should not be larger than 15 to 17 acres in size and should be located as business clusters rather than arterial strip commercial development. Community Commercial centers may be designated through the adoption of the Comprehensive Plan, Comprehensive Plan amendments or through subarea planning. Residences in conjunction with business and/or multifamily developments may be allowed with performance standards that ensure compatibility. Pursuant to SVMC 19.30.030 (B) all site specific zoning map amendments must meet all the following criteria: a. The requirements of SVMC 22.20, Concurrency; As stated in previous analysis, future development of the site will be required to meet the concurrency standards at the time of building permit issuance. b. The requested map is consistent with the Comprehensive plan; As stated in previous analysis the proposed amendment is consistent with the Comprehensive Plan. c. The map amendment bears a substantial relation to the public health, safety and welfare; As stated in previous analysis the proposed amendment bears a substantial relation to the public health, safety and welfare. d. The map amendment is warranted in order to achieve consistency with the Comprehensive Plan or because of a need for additional property in the proposed zoning district classification, or because the proposed zoning classification is appropriate for reasonable development of the subject property; The proposed amendment and zone change is reasonable for the development of the property. e. The property is adjacent and contiguous (which shall include corner touches and property located across a public right-of-way) to property of the same or higher zoning classification; The property located north of the subject property has a Regional Commercial land use designation in the Comprehensive Plan and a Regional Commercial zoning designation. The subject property is adjacent to these properties over Nora Avenue and Interstate 90, both public rights-of-way. The subject property meets the requirement. The map amendment will not be materially detrimental to uses or property in the immediate vicinity of the subject property; The surrounding land uses include multifamily residential, retail and office uses. The existing land uses are compatible with the proposed land use designation and zoning district. f. The map amendment has merit and value for the community as a whole; The amendment will provide an opportunity to redevelop a property that is currently vacant with little chance of redevelopment as currently zoned. The Community Commercial Page 5 of 7 Staff Report CPA -2015-0001 designation would allow for a wider variety of commercial development with prime freeway exposure. b. Conclusion(s): Pursuant to RCW 36.70a.130(2)(a), proposed updates to the Comprehensive Plan will be processed only once a year except for the adoption of original subarea plans, amendments to the shoreline master program, the amendment of the capital facilities chapter concurrent with the adoption of the City budget, in the event of an emergency or to resolve an appeal of the Comprehensive Plan filed with the Growth Management Hearings Board. The proposed amendment is consistent SVMC Title 19 and state law regarding Comprehensive Plan amendments. 3. Consistency with the Comprehensive Plan a. Findings: The community commercial classification designates areas for retail, service and office establishments intended to serve several neighborhoods. Community Commercial areas should not be larger than 15-17 acres in size and should be located as business clusters rather than arterial strip commercial development. Community Commercial centers may be designated through the adoption of the Comprehensive Plan, Comprehensive Plan amendments or through sub -area planning. Residences in conjunction with business and/or multifamily developments may be allowed with performance standards that ensure compatibility. In addition, light assembly or other unobtrusive uses not traditionally located in commercial zones may be allowed with appropriate performance standards to ensure compatibility with surrounding uses or zoning districts. The proposed site -speck Comprehensive Plan map amendment will provide additional development opportunities in an area with good visibility and which has been unable to prosper under the current zoning designation. The proposed site-specific Comprehensive Plan map amendment is generally consistent with the following Comprehensive Plan goals and policies. Goal LUG -4: Transform various commercial business areas into vital, attractive, easily accessible mixed use areas that appeal to investors, consumers and residents and enhance the community image and economic vitality. Goal EDG-1: Encourage diverse and mutually supportive business development and the expansion and retention of existing businesses within the City for the purpose of emphasizing economic vitality, stability and sustainability. Goal EDG-2: Encourage redevelopment of commercial/industrial properties within the City. b. Conclusion(s): The proposed amendment is consistent with the City's Adopted Comprehensive Plan. 4. Adequate Public Facilities a. Findings: The Growth Management Act (GMA) and the City's Comprehensive Plan require that public facilities and services be adequate to serve the development at the time the development is available for occupancy. Page 6 of 7 Staff Report CPA -2015-0001 The amendment is currently served with both public water and sewer. Nora Avenue and Mamer Road, both local access streets, provide roadway access and tie into Mission Avenue to the south and Pines Road to the west. Pines Road is a designated state roadway and Mission Avenue is a minor arterial road according to Map 3.1 of the City's adopted Arterial Street Plan. Spokane County Fire District No. 1 will provide fire protection service, the City of Spokane Valley Police Department will provide police service and Spokane Transit Authority (STA) will provide public transit service. b. Conclusion(s): The proposed amendment will have adequate urban services at the time of development. D. FINDINGS AND CONCLUSIONS SPECIFIC TO PUBLIC COMMENTS 1. Findings: Staff has not received any public comments to date. 2. Conclusion(s): No concerns are noted. E. FINDINGS AND CONCLUSIONS SPECIFIC TO AGENCY COMMENTS 1. Findings: Staff has not received any agency comments to date. 2. Conclusion(s): No concerns are noted Page 7 of 7 tot O1r g JOIPMIPTHT 45102.9011 02.9 °t Mar.ietta Av 451 111 —<— Mar, Sone r fedi l0 45095.90a"' s loE_\\ Mansfield�AvaA-- --- s _ NT I I IH 145094.6001- ' II �r • CPA -2015-0001 Vicinity Map 45105.9068 45105.9010 07 It 45105,9133 45103.0211 45103.0215 45103.0259 v -Mansfiel"d=-Avg-2.7 45104.9132 45115.9034 45116.9040 45115.9033Y�' 45113.9025 45105.0207 5115.0303 Nora-Av 45142.9128 Desmet..Av 1,980.8 L_'Ca1 aId"o, Av� 145152.1521 9 999.41 ..5into --Av hackp--Avo ,45152.1002, .Desniet�A I f° I`I` 1111 —:Cataldo-Av- CD L Boone-Av i, Boone:hn Desmet .Av:- __F Sharp, N Boone Av :ataldo Av 0;45151.1104 1,980.8 Feet 45152.1814 Mallon. Ct 45151.9012 4Av- -'Cao aldo c Av R-0,-1-1-14-1 al yo1n1_Al 0 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. - • Mallon -A 45103.0211 45103.0215 12721 4510 5.9068 45103.0259 u, CPA -2015-0001 145101.9094M u, 0 N N N 45105.0207 gzeD ' agi 145104.91000 45104.9118 v 1A. 1 01 1w o1 45097.000.1 P/OS' 45105.9010 i Q•`r 45105.9133 dna, /4°. j�.`�' 45104.9128 MUC 45104.9132 _____; Indiana .Av-- -=-o 1 1 I`" =1crs 8 13518` 23708 I ,trr y 45104.9158 d'ana Ct• Nora Av-===Ov i N/N/s13110�/�!13120 W/ ��� 291'8��5%; A � Opp S=P O-KA;NE V'A:L=L%E%Y :130077,,, 7;, . p4.0.134113.1 %r i�/fWi: 3608' 45104.9162 13518 13708 13910 451042 0316 1620 Ea ,3273.5 � 22903 13107 M ,' 45104.0 51030020 45103.0202 /PI om 45104.9150 $kr, I30v v N ..,'../e.e. ,./..°..°°"::: _Mission_Av= 11. l 45151.9021, rV oN n27.0i. .4;��, 41lli Boon AV 1308 120 685.5 0 A N 4- 0 ax U Av Ni N, D4- Sinto_ 11 ` li 1 -Sharp 4-G0 45152.1 11114 //'' 002 1114111` : 4515.2:1213 0 N 1V v BOO 1303 �UW 103 or'N.N/1215/ 1323 Av_ 45151.9022 142 2416 3 1304 13310 45151.9016 ton 13320 45151.9025 0 d _ Ian 1 NM BooneA 1111312413�� 131-19-19 1 -Desmet=Av r 45151.9014 342.73 685.5 Feet rco AiF 1 i 13' xi 45151.1703 4 I -73 45151.1704 Etz 1m `,.Boone Ln II d N This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. ICO1 N 11106 WNW MD R-3 Iia II CPA -2015-0001 Zoning Map I I L 45104.9131 I, I 45097.00_01 _ Indiana -Av._ -Shannon Av 45103.0231 Nora _A 41. 1/1 0 uJ 00 45104.0316 761.3 ITT ax _ 73, 9 380.66 761.3 Feet 0 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate. current, or otherwise reliable. ,45151.1703 MF -1 o. 45151.0706: 45151.0708 R-3 r CPA -2015-0001 Aerial Photo 380.7 9 180.33 380.7 Feet 0 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION STAFF REPORT TO THE PLANNING COMMISSION CPA -2015-0002 STAFF REPORT DATE: December 31, 2014 HEARING DATE AND LOCATION: January 22, 2015, beginning at 6:00 p.m., Spokane Valley City 1 -tall Council Chambers, Valley Redwood Plaza Building, 11707 East Sprague Avenue, Suite 101, Spokane Valley, Washington 99206. Project Number: CPA -2015-0002 Application Description: The application is a privately initiated, site-specific Comprehensive Plan map amendment seeking to change the Comprehensive Plan land use designation from Low Density Residential (LDR) with a Single - Family Residential (R-3) zoning classification to a Mixed Use Center (MUC) designation with a Mixed Use Center (MUG) zoning classification. Location: 1603 N Flora Rd, Parcel No. 45124.0203. and 1625 N Flora Rd, Parcel No. 45124.0151; generally located on the northwest corner of Mission Avenue and Flora Road; further located in the SE % of Section 12, Township 25 North, Range 44 East, Willamette Meridian, Spokane County, Washington. Applicant(s): Patricia Abraham 1920 N Greenacres Rd, Spokane Valley, WA 99216 Owner(s): Donald L Fisher Jayn Courchaine 1603 N Flora Rd 619 N Sargent Rd Spokane Valley , WA 99016 Spokane Valley, WA 99212 Date of Application: October 27, 2014 Date Determined Complete November 1, 2014 Staff Contact: Martin Palaniuk, Planner, (509) 720-5031, mpalaniukr&snokanevallev.org APPROVAL CRITERIA: Spokane Valley Comprehensive Plan, Spokane Valley Municipal Code (SVMC) Title 17 General Provisions, Title 19 Zoning Regulations, and Title 21 Environmental Controls. ATTACHMENTS: Exhibit 1: Vicinity Map Exhibit 2 Comprehensive Plan Map Exhibit 3: Zoning Map Exhibit 4: Aerial Map Staff Report & Findings A. BACKGROUND INFORMATION L PROPERTY INFORMATION: CPA -2015-0002 Size and Characteristics: Combined, both parcels equal approximately 3.56 acres. The site is relatively flat with residential landscaping including trees and bushes. A round -about intersection is situated on the southeast corner of the site and is set at an elevation above the site. Comprehensive Plan: Low Density Residential (LDR) Zoning: Single -Family Residential District (R-3) Existing Land Use: I Single-family residential use on both parcels. Mission Avenue runs east/west along the southern boundary and is also set at a higher elevation than the site. Flora Road runs north/south along the west boundary and drops in elevation from the round -about to ground level with the site. 2. SURROUNDING COMPREHENSIVE PLAN, ZONING, AND LAND USES: North Comprehensive Plan — Low Density Residential (LDR) Zoning — Single -Family Residential District (R-3) and Single-family Residential Urban District (R-4) Existing Land Uses — Single-family residential South Comprehensive Plan — Mixed Use Center (MUC) Zoning — Mixed Use Center (MUC) Existing Land Uses — Currently vacant. East Comprehensive Plan — Low Density Residential (LDR) Zoning — Single-family Residential Urban District (R-4) Existing Land Uses — Single-family Residential West Comprehensive Plan — Mixed Use Center (MtJC) Zoning — Mixed Use Center (MUC) Existing Land Uses — Greenhouses and high density multi -family apartments B. FINDINGS AND CONCLUSIONS SPECIFIC TO SEPA 1. Findings: Pursuant to SVMC Title 21 (Environmental Controls). the lead agency has determined that this proposal does not have a probable significant adverse impact on the environment. An Environmental Impact Statement (EIS) is not required under RCW 43.21C.030(2)(c). The Planning Division issued a Determination of Non -Significance (DNS) for the proposal on December 12, 2014. The determination was made after review of a completed environmental checklist, the application, Spokane Valley Municipal Code Titles 19, 21, and 22, a site assessment, and public and agency comments, and other information on file with the lead agency. 2. Conclusion(s): The procedural requirements of the State Environmental Policy Act (SEPA) and SVMC Title 21 have been fulfilled. Page 2 of 8 StatT Report & Findings CPA -2015-0002 C. FINDINGS AND CONCLUSIONS SPECIFIC TO THE COMPREHENSIVE PLAN AMENDMENT 1. Compliance with Title 17 (General Provisions) of the Spokane Valley Municipal Code a. Findings: SVMC 17.80.140(H). Comprehensive Plan Amendment Approval Criteria 1 The City may approve Comprehensive Plan amendments and area -wide zone map amendments if it finds that: (1) The proposed amendment bears a substantial relationship to the public health, safety, welfare, and protection of the environment; Analysis: The &fixed Use Center (MUC) designation is more appropriate to the transportation facilities located along the boundaries of the site_ The new designation will allow uses more consistent with those occurring west and south of the site and with the roadways that intersect at the southeast corner of the site. Mission Avenue and Flora Road intersect in a round -about at the southwest corner of the property. Mission Avenue is identified in the City of Spokane Valley Arterial Street Plan as a proposed minor arterial. Flora Road is identified as a proposed minor arterial south of the intersection and as a collector north of the intersection. This is in anticipation of the increased amount of traffic. The Comprehensive plan states the minor arterial street system interconnects with and augments the principal arterial system. 11 accommodates trips of moderate length at a lower level of travel mobility than principal arterials, Minor arterials place more emphasis on land access than the principal arterial Minor arterials may carry local bus routes and provide intra -community continuity, but ideally does not penetrate identifiable neighborhoods. Collector Streets provide both land access and traffic circulation within residential neighborhoods and commercial and industrial areas. 11 differs from the arterial system in that facilities from the collector system may penetrate residential neighborhoods, distributing trips from arterials through the area to their ultimate destinations. Conversely. the collector system collects traffic from the local streets in residential neighborhoods and channels it into the arterial system. Traffic information provided by the Senior Trac Engineer indicates 4.600 vehicle trips pass through the intersection on a daily basis. Estimates for the year 2040 indicate the traffic volume will roughly triple. Higher densities are encouraged along transit corridors. The Mixed-use Center designation would allow for two or more different land uses within a development. Mixed-use developments can be either vertical or horizontally mixed, and could include uses such as office, retail and.'or lodging along higher density residential uses. The existing minor arterial roadways combined with the high density residential development that has occurred west of the site combine to make the amendment consistent with the long-term objectives of the Comprehensive Plan. The proposed amendment has merit and value for the community as a whole. The nearest Spokane Transit Authority (STA) bus route is located approximately 1 mile east, west and south of the site. STA generally considers three metrics for public transit service: Page 3 of 8 Staff Report & Findings CPA -2015-0002 1. Within 4 mile of a bus slop is near. This is generally a five-minute walk for most people. Studies point to this as the ideal walking distance. ii. Within 3'2 mile of a bus stop is within walking distance. This is nearing the cut -of distance most people will walk to transit (though some will walk farther). STA Level of Service policy requires that 80% of the urban population should have basic service (fixed routes that run all/most days for most hours) within % mile distance. iii. Within s1, mile is the federal access area. For persons whose disabilities prevent them using or accessing a bus, STA is required to provide service so long as their origin and destination is within % mile of an established bus route. STA has identified this location for future bus service within their STA Moving Forward Plan and Connect Spokane, their comprehensive plan. The public health, safety, and general welfare should be promoted by standards established by the state and the City's regulations. (2) The proposed amendment is consistent with the requirements of Chapter 36.70A RCW and with the portion of the City's adopted plan not affected by the amendment; Analysis: The Growth Management Act (GMA) stipulates that the comprehensive land use plan and development regulations shall be subject to continuing review and evaluation by the City. The amendment provides a suitable land use designation consistent with the City's GMA compliant Comprehensive Plan. The proposed amendment responds to a substantial change in conditions beyond the property owner's control applicable to the area within which the subject property lies; Analysis: Significant changes have occurred in the area of the proposed amendment. A 324 -unit apartment complex has been constructed along Indiana Avenue and Mission Avenue less than '4 of a mile west of the site. The complex consists of a mix of buildings with either 24 dwelling units or 12 dwelling units and a clubhouse. Single-family and duplex subdivisions that have occurred within a :'T - mile radius of the site since 2005 include the Hidden Valley, Valley Coach Estate, Flora Ridge, Flora Estates, Flora Meadows, Flora Springs, and Centennial Place subdivisions. All together the subdivisions added 273 single-family dwellings to the area. When combined with the multi family development a total of 597 dwelling units have been added to the area since 2005. The increased residential density has contributed to the higher traffic volumes experienced at the Mission/Flora road intersection. The amendment is a reasonable extension of the existing Mixed Use Center designation located adjacent to the west and south of the site based on the changed conditions. (3) (4) The proposed amendment corrects an obvious mapping error; or Analysis: The amendment does not correct a snapping error. (5) The proposed amendment addresses an identified deficiency in the Comprehensive Plan. Analysis: The amendment does not address an identified deficiency in the Comprehensive Plan. Page 4 of Staff Report & Findings CPA -2015-0002 ii. The City must also consider the following factors prior to approving Comprehensive Plan amendments: (1) The effect upon the physical environment; Analysis: There are no known physical characteristics that could create difficulties in developing the property under the proposed designation. This is a non -project action and future development will be evaluated for compliance with all environmental requirements. (2) The effect on open space, streams, rivers, and lakes; Analysis: There are no known critical areas associated with the site, such as wetlands, fish and wildlife habitat areas, frequently flooded areas or geologically hazardous areas. The site is not located within the shoreline jurisdiction and there are no known surface water quality or quantity issues. The compatibility with and impact on adjacent land uses and surrounding neighborhoods; Analysis: Development and enforcement of the City's land use regulations will ensure compatibility with the existing residential neighborhood. The use of fencing and screening will provide visual separation and physical buffers between land uses. New multifamily development is required to meet a 1:1 height to setback ratio when abutting a single family use or zone and a 10 foot minimum setback. New commercial development must meet 20 foot setbacks when adjacent to a residential use or zone. In addition, Type 1 screening is required for commercial development adjacent to any residential zone. Allowed uses within the MUC zone are considered compatible with the adjacent MUC' zoning and will not impose impacts. (4) The adequacy of and impact on community facilities including utilities, roads, public transportation, parks, recreation, and schools; Analysis: The City of Spokane Valley addresses adequacy of community facilities on a citywide basis through capital facilities planning. Policy CFP -9.1 of the Comprehensive Plan recommends a concurrency management system for transportation, sewer, and water facilities. At the time of development, an additional SEPA review may be required to evaluate the impacts of the use(s) and proposed structure(s) on the physical environment and transportation. The benefit to the neighborhood, City, and region; Analysis: The proposed site specific map amendment may have significant benefit to the area by creating opportunity for small scale commercial development to serve the neighborhood and the 597 new dwelling units in the area. The site is located at the intersection of two minor arterial roadways. Minor arterials serve to disperse and collect traffic to and from neighborhoods. Mixed use development would serve the multi family and single-family residential development occurring in the area and would be ideally located at the intersection of two arterial roadways. Low Density Residential land use implemented through the Single-family Residential (R-3) district and the Single-family Residential Urban zoning (R-4) district is located north, east and southeast of the site. The R-3 zoning district permits single-family and duplex dwelling development. The R-4 zoning district permits a variety of residential uses to include single-family. duplex, multi family, and townhouse dwelling development. Both zones permit Manufactured Horne Park development. Public, quasi public, and communication uses such as utility facilities and cell towers (3) (5) Page5of8 Staff Report & Findings CPA -2015-0002 are permitted under certain conditions. Commercial development is not permitted or is severely limited in both zones. Mixed Use Center land use implemented through the Mixed Use Center (MUC) Zone is located west and south of the site. As stated previously, 324 dwelling units have been added to area from multi family residential development west of the site. The nearest commercial centers are the Spokane Valley Mall area and the large regional commercial box stores located across Interstate 90 along Broadway Avenue and Sullivan Road. The MUC zone provides an opportunity for commercial or mixed use development that could serve the residential neighborhoods in the vicinity. (6) The quantity and location of land planned for the proposed land use type and density and the demand for such land; Analysis: As shown in Figure 2.1 of the City's adopted Comprehensive Plan, 3.5% of the land in the City is designated for Mixed-use Center. The Mixed-use Center designation would allow for two or more different land uses within developments under this designation. Mixed-use developments can be either vertical or horizontally mixed, and would include employment uses such as office, retail and/or lodging along with higher density residential uses. and in some cases community or cultural facilities. Compatibility between uses is achieved through design which integrates certain physical and functional features such as transportation systems, pedestrian ways, open areas or court yards, and common focal points or amenities. The current and projected population density in the area; and Analysis: The amendment will have marginal impact on population density and does not demand population analysis since the increase in density is isolated to 3.5 acres. (8) The effect upon other aspects of the Comprehensive Plan. Analysis: The amendment is consistent with the Comprehensive Plan and will have minimal impact on other aspects of the plan. 2. Compliance with SVMC Title 19 Zoning Regulations a. Findings: The proposal is to change the comprehensive plan designation from Low Density Residential (LDR) with a Single -Family Residential (R-3) zoning classification to Mixed-use Center (MUC) designation with a Mixed-use Center (MUC) zoning classification. Future development on the site will be subject to the provisions in SVMC 19.110, Pursuant to SVMC 1930.030 (B) all site specific zoning map amendments must meet all the following criteria: a. The requirements of SVMC 22 20, Concurrency; Spokane County Utilities provides sewer throughout the City of Spokane Valley_ Specific sewer requirements would he addressed at the time of development however sewer facilities exist in the area and are available to the site. Consolidated Irrigation District 019 is the water purveyor for this area. Water requirements will be coordinated with the water district at the time development is proposed. As discussed previously, the site is situated at the corner of two minor arterial roadways and is well served by the transportation system. The proposed amendment meets concurrency requirements. b. The requested map is consistent with the Comprehensive plan; (7) Page 6 of 8 Staff Report & Findings CPA -2015-0002 As stated in previous analysis the proposed amendment is consistent with the Comprehensive Plan. c. The map amendment bears a substantial relation to the public health, safety and welfare; As stated in previous analysis the proposed amendment bears a substantial relation to the public health, safety and welfare. d. The map amendment is warranted in order to achieve consistency with the Comprehensive Plan or because of a need for additional property in the proposed zoning district classification, or because the proposed zoning classification is appropriate for reasonable development of the subject property; The recent single-family and multi fancily residential development that has occurred all around the site have changed the character of this area. The improvements made to Mission Avenue west of the site and the construction of the round -about at the intersection of Mission Avenue and Flora Road combine to make the site appropriate for mixed use development. e. The property is adjacent and contiguous (which shall include corner touches and property located across a public right-of-way) to property of the same or higher zoning classification; The properties located west and south of the subject property have a Mixed Use Center land use designation in the Comprehensive Plan and a Mixed -Use Center zoning designation. The subject property meets the requirement. f. The map amendment will not be materially detrimental to uses or property in the immediate vicinity of the subject property; The site is surrounded by a mix of high density multi family use and higher density single-family uses. A commercial green house is located adjacent to the site along its western boundary. Existing land uses are compatible, or will be made compatible, with the application of development regulations at the time ofdevelopment.- g. The map amendment has merit and value for the community as a whole; The amendment will allow mixed-use, commercial. or high density residential development ofproperty ideally located at the intersection of two minor arterials. b. Conclusion(s): Pursuant to RCW 36.70a.130(2)(a), proposed updates to the Comprehensive Plan will be processed only once a year except for the adoption of original subarea plans, amendments to the shoreline master program, the amendment of the capital facilities chapter concurrent with the adoption of the City budget; in the event of an emergency or to resolve an appeal of the Comprehensive Plan filed with the Growth Management Hearings Board. The proposed amendment is consistent SVMC Title 19 and state law regarding Comprehensive Plan amendments. 3. Consistency with the Comprehensive Plan a. Findings: The Mixed Use Center (MUC) designation provides for mired use development consistent with the development thin is occurring on adjacent properties. It will provide an opportunity to develop uses that will serve surrounding residential uses. The proposed amendment is compatible with the Mixed Use Center west and south of the site and single-family residential urban use located north and east of the site. Page7of8 Staff Report &: Findings CPA -2015-0002 The amendment is generally consistent with the following Comprehensive Plan goals and policies. Goal LUG -2 Encourage a wide range of housing types and densities commensurate with the community's needs and preferences. Goal LUG -5 Provide neighborhood and community scale retail centers for the City's neighborhoods. Goal LUG -9 Encourage the development of Mixed-use areas that foster community identity and are designed to support pedestrian, bicycle and regional transit. Goal HG -1 Encourage diversity in design to meet the housing needs of the residents of the community and region. Goal EDG-7 Maintain a regulatory environment that offers flexibility, consistency, predictability and clear direction, Goal NG -3 Encourage neighborhood/sub-area planning for commercial, industrial and mixed use properties to enhance the quality, vibrancy and character of existing development. b. Conclusion(s): The proposed amendment is consistent with the City's Adopted Comprehensive Plan. 4. Adequate Public Facilities a. Findings: The Growth Management Act (GMA) and the City 's Comprehensive Plan requires that public facilities and services be adequate to serve the development at the time the developntenl is available for occupancy. The amendment is currently served with public water and sewer. Mission Avenue and Flora Road will provide transportation access. As previously stated both roads are classified as minor arterials according to Map 3.1 of the City's adopted Arterial Street Plan. Spokane County Fire District No. 1 will provide fire protection service, the City of Spokane Valley Police Department will provide police service and Spokane Transit Authority (STA) will provide public transit service. b. Conclusion(s): The proposed amendment will have adequate urban services at the time of development. D. FINDINGS AND CONCLUSIONS SPECIFIC TO PUBLIC COMMENTS 1. Findings: Staff has not received any public comments to date. 2. Conclusion(s): No concerns are noted E. FINDINGS AND CONCLUSIONS SPECIFIC TO AGENCY COMMENTS 1. Findings: Staff has not received any agency comments to date. 2. Conclusion(s): No concerns are noted. Page 8 of 8 Vicinity Map CPA -2015-0002 Montgomery Av Mansfield Av Knox Av cr Indiana Av A Baldvat Avs Baldwin 'Av ✓ o � a Nora Av Nora Av Nora Ln oa 0. a SPOKANE VALLEY n o kik' eu �, ' = D 1t► • CD in MIssiop Av Cataldo P Springfield Av 2,283.3 esmet Ct o • Broadway ov o '- n 5 9 a 1,141.67 2,283.3 Feet tit r T 0 A a a. nt � 0. -a Michielli Av Indiana Av Mission Av. pa s7J)12ua7.10 Allan Lr Maxwell Av Sinto Av Sharp Av Boone_Av Boone-Avdori'e Av-4 Desmet Av Desmet Av Cataldo Av r, Cataido Av Broadway Av n 0 Cr er Springfield Av Alki Av 0 This map is a user generated static output from an Internet mapping site and is for reference only. 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Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 041. Aerial Map CPA -2015-0002 dianAv cc Deschutes]111-..— a. 2 a o+ m _ _ 'Baldwin—Av. j0n. Baldwin Av. Nora Av sta Ln.0 9 .f im,xweir Av,s' Irr' 9133 9 451.67 913.3 Feet O This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Approved Minutes Spokane Valley Planning Commission Council Chambers — City Hall, January 8, 2015 Secretary of the Commission Deanna Horton called the meeting to order at 6:00 p.m. Commissioners, staff and audience stood for the pledge of allegiance. Ms. Horton took roll and the following members and staff were present: Kevin Anderson Heather Graham Tim Kelley Mike Phillips Susan Scott Joe Stoy Sam Wood John Holman, Community Development Director Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Lori Barlow, Senior Planner Christina Janssen, Planner Karen Kendall, Planner Martin Palaniuk, Planner Micki Harnois, Planner Deanna Horton, Secretary of the Commission Commissioner Stoy moved to approve the January 8, 2014 amended agenda as presented. Motion passed with a seven to zero vote. Commissioner Anderson moved to approve the December 11, 2014 minutes as presented. The vote on the minutes was seven to zero, the motion passed. COMMISSION REPORTS: Commissioners had no report. ADMINISTRATIVE REPORT: Sr. Planner Lori Barlow welcomed the new Commissioners, and introduced the staff. Ms. Barlow stated the legislative update to the Comprehensive Plan would be an upcoming project for the Commission; staff had begun work to schedule Planning Short Course for end of February or early March. Deputy City Attorney Erik Lamb welcomed the Commission and shared that the legal staff would be bringing forward training for the Commission on the open public meetings act and public records. PUBLIC COMMENT: There was no public comment. COMMISSION BUSINESS: Election of Officers: Ms. Horton conducted the election of officers. Ms. Horton asked for nominations for the office of chair. Mr. Anderson nominated Joe Stoy for Chair. Having no other nominations, Mr. Stoy was declared Chair for the year 2015. Ms. Horton asked for nominations for the office of Vice Chair. Commissioner Phillips nominated Kevin Anderson for the office of Vice Chair. There were no other nominations for Vice Chair and Mr. Anderson was declared the Vice Chair for the year 2015. Public Hearing — STV -2014-0001, vacation of a portion of Old Mission near Mission Parkway and the Old Mission Trailhead. Planner Karen Kendall explained STV -2014-0001 was a request to vacate approximately 3700 square feet of the intersection of Mission Parkway and Old Mission Avenue. The property would be absorbed by the property owner to the north and would be used to enhance the trailhead entrance. Commissioner Anderson asked if the road to the trailhead for the Centennial Trail was a public road. Ms. Kendell confirmed it was. Commissioner Wood asked if the vacation would impact any utility easements, none would be impacted. Commissioner Stoy opened the public hearing at 6:25 p.m. and took a vote to incorporate the staff report into the public hearing which was approved by a vote of seven to zero. Commissioner Wood 01-08-15 Planning Commission Minutes Page 1 of 4 asked to clarify the developer had given up property for the development of the Centennial Trial trailhead at this location. Staff responded the developer had worked closely with staff to develop the area and had contributed to the development. Seeing no one who wished to testify, Chair Stoy closed the public hearing at 6:29 p. m. Commissioner Anderson moved to recommend approval to the City Council of STV -2014-0001. The vote on this motion was seven to zero, motion passes. Public Hearing — CTA -2014-0006, Subdivisions, Time Extensions Commissioner Stoy opened the public hearing at 6:32 p.m. Planner Micki Harnois gave a staff report regarding the change to chapter 20.30.060 regarding time extensions for final plat approvals. Currently the City's code provides for a one time, one year extension if a plat cannot be completed in the state allowed five year time period. Currently there is a situation where a developer cannot finish his plat because he is waiting for a map change from FEMA. Staff is proposing to clean up some language and to change the time to a request to an initial three year extension with one year extensions afterward. Ms. Harnois noted that with the extensions, the director could apply conditions to the project which would bring it into line with the current codes. Ms. Harnois noted she had contacted several jurisdictions. Other time lines ranged from one one-year extension with no other extensions allowed to an initial three year extension with one year extensions at one year at a time. Commissioner Wood asked if the City of Spokane allowed a one year extension and regardless of the situation, they did not allow another extension, which Ms. Harnois confirmed as correct. Commissioner Anderson asked if the City took any responsibility to notify the developer that the plat was getting close to expiring. Ms. Barlow stated as part of the staff report when preliminary approval is received they are notified of the specific date the plat expires. If a plat expires the developer can they reapply, but the process starts over. Commissioner Graham asked if staff was aware of how many plats have needed an extension. Ms. Harnois stated the case where the developer is waiting for a FEMA map change to finish his plat. She also asked if the extension is granted would the development fall under new code. The plat would be vested in the code at the time of approval however, the director could apply new conditions if it were warranted. Seeing no one who wished to testify, Chair Stoy closed the public hearing at 6:46 p. m. Commissioner Anderson moved to recommend approval to the City Council of CTA -2014-0006. Commissioner Phillips commented that he is very much in favor of the proposal, he has had times when he needed the extra time to finish a plat. He also stated that today most plats are fairly small, but it depends on the size of the preliminary plat how quickly they can be completed. Most developers are not willing to develop large subdivisions, so they do it in phases. This all takes time to get thru all the requirements. Commissioner Phillips stated that he is very much in favor of this and would like to see notices sent out when as things get close to expiring. Commissioner Stoy stated he agrees with the proposal and feels the ending dates get forgotten. He stated that maybe there could be a process to notify whoever is providing the developer and or the civil plans notification stating that there plat is about to expire and that they have 30 days. Mr. Lamb stated from a legal stand point these are the developer's plats and not the City's plats. It is the developer's responsibility to remember the dates. If the City created a system of providing notices, it could create a significant risk for the City and liability should one be missed. It is not something that he can recommend from a legal standpoint. The vote on this motion was seven to zero, motion passes. Ms. Barlow explained to the Planning Commission that they would be deviating from the normal process and they will be bringing back the findings CTA -2014-0006 to the Planning Commission that evening for approval. 01-08-15 Planning Commission Minutes Page 2 of 4 Study Session: CPA -2015-0001, Comprehensive Plan Annual amendment, a privately initiated Comprehensive Plan Amendment located on Nora Ave. between Pines Rd and Mamer Rd. Ms. Barlow reviewed the Growth Management Act and Comprehensive Plan process before the Study Session began. Planner Christina Janssen began her study session regarding the first privately (citizen) initiated Comprehensive Plan (Comp Plan) amendment. CPA -2015-0001 is a request to change from Office to Community Commercial. The request is located on Nora Avenue between Pines Road and Mamer Road. It is three parcels with one single family residence. It is bordered on the east and west by Office, south by High Density Residential and north by Regional Commercial. The site has remained fairly vacant for some years and the owner believes the change will make the property more marketable. Commissioner Anderson stated he did not agree with the staff report's statement that conditions have changed beyond the property owners control because he looked and the property owner has not owned the property long enough to have the conditions change. He also stated he did not know if the property was still sitting vacant because of lack of marketing or failure of marketing. Ms. Janssen commented staff have received many calls on this area because of the high visibility of it however, the current zoning limits what people are able to do, which keeps people from looking at it harder. She stated she felt that in the legislative update of the Comp Plan the area would be reviewed for changes in general. Ms. Janssen continued to explain one of the approval criteria for the change is the property must be adjacent to the same or a higher classification than the request being made, which includes over a right-of-way (ROW). In this case the property is adjacent to Regional Commercial across a ROW. The right-of-way here is Interstate -90 (I-90). The Commissioners questioned the use of I-90 as a connecting ROW as an approval criterion. Ms. Janssen stated that between the property and the properties with the higher classification there was only ROW. Ms. Barlow also assisted in explaining how the ROW, and I-90, is used to reach the approval criteria. Commissioner Scott commented her concerns over the traffic. She said it is a 25 MPH road, with a right turn only at Pines, and a steep grade at Mamer .Rd. She said she was concerned about the truck traffic on the road. Ms. Janssen said she had spoken to the senior traffic engineer who said most likely at the time of a building permit, he would be requiring mitigation at the Pines Rd. and Mission Ave. intersection as well as the and Pines Rd. and Nora Ave. intersection because they are both performing below standard. Commissioners asked about spot zoning in the middle of an area, with no other similar zoning near it. Ms. Barlow stated she did not feel this was spot zoning, since the approval criteria was across ROW and there was nothing but ROW in front of the property, to a higher classification. She also expressed the area was one of concern for staff to review to a change in the upcoming legislative update to the Comp Plan. She said she would not guess a change to what but the office zone in the area was clearly not working for the properties there. Study Session: CPA -2015-0002, Comprehensive Plan Annual amendment, a privately initiated Comprehensive Plan Amendment located at the intersection of Mission Ave. and Flora Rd. Planner Marty Palaniuk began his study session regarding the second privately (citizen) initiated Comprehensive Plan (Comp Plan) amendment. CPA -2015-0002 is a request to change from Low Density Residential (LDR) to Mixed Use Center (MUC). The request is located on the northwest corner of Mission Avenue and Flora Road. It is two parcels with a greenhouse located on it. It is bordered on the north and east by Low Density Residential and south and west by Mixed Use Center. The site is just east of the street vacation which the Commission just recommended for approval. It is located on two minor arterials. Commissioner Anderson asked if the parcels to the south were vacant. Mr. Palaniuk confirmed they were. Commissioner Anderson also asked how close the transit was, which is located at Mission and Barker, but a distance could not be provided. He did not feel this was "close" as was indicated in the 01-08-15 Planning Commission Minutes Page 3 of 4 staff report. Ms. Barlow commented in the future, exact distances would be used. Commissioner Wood stated he could go either way on this, there seemed to be a natural boundary for the zoning at Flora Rd. He also asked if the change would allow manufactured home parks. Mr. Palaniuk said it would not, Mr. Wood said he knew the property owner and knew they owned other manufactured home parks. Commissioner Graham said she runs in the area and there are no sidewalks in the area. Ms. Barlow commented any commercial development would be required to put in frontage improvements at the time of development, however single family development might trigger the same. Findings of Fact: CTA -2014-0006, Subdivisions, Time Extensions. Ms. Harnois handed out the Planning Commission findings of fact for review. She commented once the Findings are signed they will move on to City Council. Mr. Lamb explained the primary purpose of the findings is to layout the basis for determining the compliance with the City's code in providing the recommendation of approval of the code text amendment. There are two approval criteria for code text amendments, the first is that the amendment is consistent with applicable provisions of the Comp Plan and the second is that it bears a substantial relation to the public health, safety, welfare, and protection of the environment. As staff explained during the staff report in earlier in the evening, there are various goals and polices set out in the Comp Plan which apply to this specific amendment, and in these findings they have outlined the goals and polices which staff feel are applicable, which the Commission would ultimately approve. The second would be the general public health, safety, welfare, which is a vague term for a text amendment, which is at times difficult to determine. The vote on the findings is more on the basis for the recommendation, not the recommendation itself. Commissioner Anderson asked why the conclusions on the findings were not the same as the conclusions on the staff report. Mr. Lamb also pointed out to the Commission they are allowed to change the findings if they do not agree with them. Commissioner Anderson stated they were two different sentences. In the staff report it states the overall conclusion is consistent with the Comp Plan policies and goals and on the findings it states it is consistent with the City's adopted Comp Plan and the approval criteria. Mr. Lamb stated in the future that staff would work to make sure the staff report and findings reflected the same language however, this did say the same thing in a different way. Commissioner Phillips asked to verify that the language underline and strike through language would be attached to the findings as part of the record. Commissioner Anderson moved to recommend approval to the City Council the Findings of Fact for CTA -2014-0006 as presented. The vote on this motion was seven to zero, motion passes. GOOD OF THE ORDER: Commissioner Anderson asked how the Commission would go about amending the public hearing script from the Planning Commission's Rules of Procedure. Mr. Lamb and Ms. Horton shared with the Commission in the Rules of Procedure allow for updates in the odd numbered years, and staff would assist in reviewing the script. ADJOURNMENT: There being no other business, the meeting was adjourned at 8:19 p.m. Joe Stoy, Chairperson Date signed Deanna Horton, Secretary 01-08-15 Planning Commission Minutes Page 4 of 4 Chairman Stoy called the pledge of allegiance. Ms. Kevin Anderson Heather Graham Tim Kelley Mike Phillips Susan Scott Joe Stoy Sam Wood APPROVED Minutes Spokane Valley Planning Commission Council Chambers — City Hall, January 22, 2015 meeting to order at 6:02 p.m. Commissioners, staff and audience stood for the Horton took roll and the following members and staff were present: Lori Barlow, Senior Planner Cary Driskell, City Attorney Martin Palaniuk, Planner Christina Janssen, Planner Deanna Horton, Secretary of the Commission Commissioner Anderson moved to approve the January 22, 2015 amended agenda as presented. The motion passed with a seven to zero vote. Commissioner Anderson moved to approve the January 08, 2015 minutes as presented The vote on the motion was seven to zero, the motion passed. COMMISSION REPORTS: Commissioner Wood reported he attended the Spokane Home Builders Association government affairs meeting. He said the discussion was about form based codes and walkable urbanism. ADMINISTRATIVE REPORT: Sr. Planner Lori Barlow informed the Commission the Planning Short Course had been scheduled for February 25, 2015 and was open for all to attend. She also said the Commissioners had a copy of the postcard which had been mailed city-wide announcing the two public meetings for the Comprehensive Plan visioning meetings. City Attorney Cary Driskell said although the Short Course would have some training on the Open Public Meetings Act and the Public Records Act, the legal staff would be bringing forward more in-depth training for the Commission on both of these subjects at the February 12, 2015 meeting. PUBLIC COMMENT: There was no public comment. COMMISSION BUSINESS: Public Hearing: CPA -2015-0001 A Comprehensive Plan amendment located on Nora Ave. between Pines and Mamer Roads. Before beginning the public hearings, Ms. Barlow asked the Commission how they would like to handle the public hearings. Options were to have the public hearings and deliberate after each public hearing or hold the public hearings and then deliberate after both were closed. The Commission chose to deliberate after both public hearings were closed. Chair Stoy opened the public hearing regarding CPA -2015-0001 at 6:17 p.m. Planner Christina Janssen gave her staff report regarding the citizen initiated Comprehensive Plan amendment to change four parcels from Office to Community Commercial. The property is owned by Jim Cross and Rainyday Dagaory LLC. The request is located on Nora Avenue between Pines and Mamer Road. The properties are bordered on the east and west by Office, south by High Density Residential and north by Regional Commercial. The site has remained vacant for some years and the owner believes the change will make the property more marketable. Commissioner Tim Kelley said the law firm of Witherspoon Kelly does community work with veterans which he recently had the opportunity to take part in. Commissioner Kelley asked Mr. 01-22-15 Planning Commission Minutes Page 1 of 9 Driskell if having worked with Witherspoon Kelly would disqualify him from participating in the Comprehensive Plan amendment. Mr. Driskell explained it would be a matter of bias. In a case like Mr. Kelley had explained, a Commissioner would explain the circumstances to the rest of the Commission, and then determine if they would be able to consider the matter without bias. If not: he would recuse himself and step out of the room while the matter was being discussed. If he could review the matter without bias, then he would state he could review the matter without bias and the Commission business would continue. Mr. Kelley said he felt he could review the matter without bias and stayed on the dais. Chair Stoy asked for anyone who wished to testify. Stanley Schwartz, W. 422 Riverside Ave.: He was also an attorney for Witherspoon Kelly and had never met Commissioner Kelley, nor had he had any dealings with Mr. Kelley. Mr. Schwartz stated he was a representative for the property owners James Cross and Rainyday Dagator, LLC. Mr. Cross has two high-end dealerships. One is located in Spokane; the other is located in Boise, ID. Mr. Schwartz said he is an attorney in municipal real estate and planning law, is the City Attorney for Cheney and Airway Heights as well as he had a previous relationship with this City. Mr. Schwartz stated that the property had been posted, and the surrounding properties within 400 feet had notices mailed to them. He said he had checked with staff and was not aware of any comments which had been submitted in regard to the proposal. Mr. Schwartz stated the site was unique, with high density residential to the south up a steep slope, some commercial development to the west, and a Steinway showroom to the east. He said the site was at grade but subject to significant freeway noise and light and bordered Nora Avenue and the freeway to the north. Mr. Schwartz stated this area is not appropriate for residential. Mr. Schwartz stated he had submitted three documents for the record a letter from his client Mr. Cross, who owns two high end dealerships in Spokane and Boise, a market study he requested from NAI Black and a letter from himself summarizing the points in the other two documents. He said Mr. Cross' dealerships sell high end motor vehicles, such as Jaguar, Land Rover, Volvo, which are considered destination type of a dealership where customers search them out. The amount of traffic which can be expected would be for a destination type of dealership. Mr. Schwartz said this would be like someone searching out a specific department store for a specific item. He said this was different than how most people shop for a car up and down Sprague Avenue. He said this is significant in the sense of the amount of traffic which can be expected, and the draw which would be coming to this property. He said his client is requesting support of the map change to Community Commercial which is a bit of a down zone or a different zone than the Regional Commercial, which is across the street, in terms of what is allowed. This is a change in regard to the land use, which is for the future. Mr. Schwartz also said when it comes time for a building permit the property owners are prepared to meet with staff and perform all mitigation and traffic improvements warranted, as well as all on site improvements. Mr. Schwartz also submitted a market report from NAI Black regarding office vacancies in the valley. He said he had requested the study which summarizes in fall 2013 the City had the largest amount of office space at 3,280,000 square feet and the largest amount of vacant office space in the City of Spokane Valley, City of Spokane and Spokane's South Hill for market purposes. The vacancy rate for Spokane Valley was 21.56% in 2013; in 2014 it did decline to 18.32%. He said no one would be building for office space at this vacancy rate, unless it will be a very specific build to suit. Mr. Schwartz said this zoning still had a long way to go to recover to get to a healthy office market. He said he believed the property could be put to a higher and better use. The report also says retail is improving. The report supports the property will not be developed as office within the foreseeable future. He said with 632,000 square feet of office space available, the report suggests why the office zoning is not working. Mr. Johnson, President of NAI Black stated in his letter Spokane Valley had a long way to go to recover to get back to a healthy office market. The property owner does feel the change will not interfere with the uses in the area but will create jobs and create 01-22-15 Planning Commission Minutes Page 2 of 9 stimulus in regard to sales tax. The property owner feels he can put the property to a higher and better use. The use will be more compatible to the surrounding area and uses. Mr. Schwartz said the staff report is comprehensive and supportive. The application meets all of the requirements of the Comprehensive Plan. He pointed out that one of the criteria for the change was the property must be adjacent and contiguous to the same or higher commercial use. When looking at the zoning code adjacent also means corner touches and it includes the corner touching and in the conjunctive includes property located across the public right-of-way to the same or a higher zoning classification (SVMC 19.30.030). He said there is no question I-90 is a public right-of-way, there is no question Nora is a public right-of-way, and this is then across the street. He said he included the definition of adjacent in this letter, which is lying near or close to but not necessarily touching. He also noted that the case law is that there is the presumption is that the property owner has the free and uninhibited right to use their property in a manner to make it economically feasible and viable. He said since 2006 this property and the property next to it has been underutilized and underserved. He thanked the Commissioners for the time to go through the information he provided. He said again there were no objections from staff or other property owners. He said he hoped the Commissioners would make a positive recommendation to the City Council. Commissioner Anderson asked if the applicant purchased the property knowing it was zoned office. Mr. Schwartz responded this was correct. Commissioner Anderson then asked if Mr. Schwartz's client accepted Nora Avenue as sufficient for his proposed business as he plans. Mr. Schwartz said at this point he did not know. However, what he did know and felt staff would support was the question at this point does not relate to what improvements are going to be necessary on Nora Avenue, or next to Evergreen, or Pines Road, or another adjoining roadway, as a result of the development. What his client will do and what standard practice is when the building permit is applied for, the client will fill out a SEPA checklist which will likely include a transportation study. Staff will look at the transportation study and determine what mitigation, and what improvements will be necessary in order to make Nora Avenue able to serve the adjoining land use. He said it will be incumbent upon his client to spend money and resources to hire professionals and fix or build -out Nora Avenue according to the studies which will be obtained from traffic engineers as approved by the staff. This could include off-site improvements all the way to Evergreen Road, it may include Pines Road, it may include the payment of impact fees, all these things his client is fully aware of and fully prepared to undertake in order to use this land as he has requested. Commissioner Anderson said he understood the requirements at the time of development but what he was asking was, does Nora Avenue as it currently sits meet the client's transportation needs to operate his business. Mr. Schwartz said he was not trying to dodge the answer, Mr. Anderson said it was a simple yes or no question. Mr. Schwartz said he was not privy to a transportation study because one was not required at the time of this application or at any other time as this process has proceeded. Mr. Schwartz said it was his understanding when development occurs, his client will adjust Nora Avenue. Mr. Schultz stated everyone was aware that motor vehicles would be moving in and out of semi -trucks, he knows Nora Avenue is of a certain width. He said he could make an assumption semi trucks already travel on Nora Avenue because Steinway Piano must get deliveries somehow. Commissioner Anderson asked if the market study from NAI Black, was studying what was in the Office zone, which the City allowed more than `offices' uses in it, or was the study just for offices. Mr. Schwartz confirmed it was just "office buildings" in the study. Commissioner Stoy asked if the marketing study mentioned marketing was a problem in area along Nora. He commented the properties along Nora Avenue do not have for sale signs on them. Mr. Schwartz commented he knew the residential properties had for sale signs; he also said any buyer would do their due diligence and check the zoning of the property. Commissioner Anderson asked if the NAI Black study equated vacant office space, not vacant property. Mr. Schultz this was vacant office square footage within office buildings. 01-22-15 Planning Commission Minutes Page 3 of 9 Commissioner Wood commented he had driven by the property, which cannot be accessed when heading south on Pines. He said there were two for sale signs on the property which have been there for some time, so they were marketing the property. Commissioner Scott asked if Mr. Schwartz's clients looked at any property which was zoned for a car dealership. She said there are areas of the City which are zoned for car dealerships; the city has an Auto Row and property along Sprague Avenue where dealerships are allowed. Mr. Schwartz said he had actually worked on the CARMAX deal, and went through the due diligence for that purchase, so he does know about that area of the City. He said his client did look at the area along Auto Row, and his client did not feel his brand would fit into that area, nor did the client find the location or configuration for the type of dealership he would be developing. Therefore his client looked at this property and felt it was an ideal opportunity, given the state of the zoning since 2006. Commissioner Scott asked if he had looked at any other property with freeway exposure. Mr. Schwartz said he was not aware of other property along the freeway. Ms. Barlow reminded the Commissioners although it was interesting to consider the possible development on the property they should be focusing on the land use designation, and the question is the location suitable for the uses under the proposed designation. Seeing no one else who wished to testify, Chairman Stoy closed the public hearing on CPA -2015- 0001 at 6:53 p.m. Public Hearing: CPA -2015-0002 A Comprehensive Plan amendment located on the northwest corner of Mission Avenue and Flora Rd. Chairman Stoy opened the public hearing for CPA -2015-0002 at 6:54 p.m. Planner Marty Palaniuk presented the staff report regarding this citizen initiated Comprehensive Plan amendment to change two parcels from Low Density Residential (LDR) to Mixed Use Center (MUC). The applicant is Patricia Abraham. The site is located on the northwest corner of Mission Avenue and Flora Road. It is bordered on the north and east by Low Density Residential and south and west by Mixed Use Center. The site is just east of the street vacation which the Commission just recommended for approval. Mr. Palaniuk commented the staff report had been updated to reflect the Spokane Transit Authority (STA) route is one mile from the area, and STA plans to add service to the area which is noted in the STA Comprehensive Plan. The staff report also added the other subdivisions in the area to show the impacts on the area. The staff report had been revised from the draft which the Commissioners had received for the study session. Mr. Palaniuk said staff had not received any written comments as of that evening. Mr. Palaniuk pointed out Flora Road is a minor arterial south of Mission Avenue. North of Mission Avenue, Flora is considered a collector. Mission Avenue is also considered a minor arterial. Commissioner Anderson commented he understood the staff report had been modified, but he wanted to point out STA would only be adding a bus route if voters approved a 0.03% tax increase. Mr. Palaniuk said STA does have a plan, and this was listed in their plan. The City could not say if they would or would not be able to implement the plan. Mr. Anderson stated again for the Commission this (the tax) would be how it would be implemented. Commissioner Wood asked for some of the uses which would fall under the Mixed Use Center zoning. Mr. Palaniuk said some of the uses which would be allowed would be multifamily residential, self-service storage units, some small scale commercial uses, convenience store. He said without the use matrix in front of him he did not want to guess any further. He said there would not be any industrial or light industrial type uses in this zoning. Manufactured home parks would not be allowed in the proposed zoning, but would be allowed in the R-3 zoning which the property is currently zoned. Commissioner Wood asked about retail stores, gas stations and marijuana stores. Mr. Palaniuk said some retail stores, gas stations in relation to a convenience store would be allowed. 01-22-15 Planning Commission Minutes Page 4 of 9 Marijuana stores would be permitted in the zone but would need to meet all other special criteria before it could be sited. Commissioner Graham inquired as to where access from the property would be taken. She wondered if it would only be onto Flora Road or if it would be allowed onto Mission Avenue as well. Mr. Palaniuk responded this would be determined at the time of the building permit, and would depend on what was being proposed. Commissioner Kelley asked if low income residential would be allowed. Mr. Palaniuk asked what he considering, Mr. Kelley said he was referring to an apartment complex. Mr. Palaniuk said multifamily is an allowed use in the Mixed Use Center zone. Ms. Barlow commented she understood the question was about if apartments would be allowed, but the City's residential zoning districts do not distinguish between the types of residential units are being proposed. Chair Stoy asked for anyone who wished to testify. Patricia Abraham, 1920 N Greenacres Road: Ms. Abraham stated she was the applicant and representing the property owners, Jayn Courchaine and Donald Fisher. She said the intent for requesting the change is to create continuity in the zoning throughout the area, along Mission and Flora. It would also increase their options for future development, which would complement the growth happening within our neighborhood. Ms. Abraham said she was a resident within the neighborhood, having spent a majority of her life in this neighborhood. She is aware of the growth which is occurring and of the traffic concerns other neighbors might have. Her intent is not to increase the housing or create a traffic problem for the neighborhood. Commissioner Wood asked if Ms. Abraham owned the parcel on the very corner of Mission and Flora. Ms. Abraham said her mother owns the larger parcel and when she went to talk to the neighbor who owns the corner parcel he did not oppose the change but asked to be included in the change. Commissioner Anderson asked if the residents would be moving from the property. Ms. Abraham said the residence on her mother's property is used as a rental and the current resident just bought a home. The home on the corner property is still being lived in by the property owner. Ms. Horton said she had been given three letters which needed to be entered into the record from Cecil Russell, 17504 E. Montgomery; Eric House, 1711 N. Flora Road; Joseph and Lynda House, 17406 E. Montgomery. All three letters asked that the request for the Comprehensive Plan amendment be denied and the zoning be left as is. Mr. House said the properties needed to remain Low Density Residential to create a buffer for the rest of the neighborhood. Seeing no one else who wished to testify Chair Stoy closed the public hearing on CPA -2015-0002 at 7:11 p.m. Commissioner Wood asked for the location of the addresses in the letters in relation to the subject properties, which were located for him. Commissioner Anderson stated he did not plan to recuse himself because he could make an open- minded decision, but wanted to let everyone know he knows Mr. Joseph House very well, and he did not know he was in the audience. Commissioner Wood confirmed the hearing had been closed so Mr. House would not be able to comments. Discussion regarding CPA -2015-0001: Commissioner Anderson wanted to know what the Commission needed to do in order to delay the discussion on CPA -2015-0001 so the Commission would have time to digest the information which was provided by Mr. Schwartz. Ms. Barlow said the public hearing has been closed; there would not be any action necessary. Commissioner Anderson asked it if was possible to request a zone change, is there any reason why there can't be a use added to an existing zone. Ms. Barlow said this subject was not before the 01-22-15 Planning Commission Minutes Page 5 of 9 Commission at this point in time. It could be a separate action unto itself. However, the two actions could not be combined. He explained he was just asking if the direction was to go either way in a system, if it was asked. Ms. Barlow said it could be a simple application for a code text amendment to add uses as long as it was consistent with the Comprehensive Plan. If the use was not consistent with the Comprehensive Plan then a Comprehensive Plan request would be necessary to add that use. Mr. Driskell added it would be substantially different than what was requested by the applicant here and the deadline for making requests is November 1st of each year. He felt the suggestion would qualify as a different request and would need to go to a next year. Commissioner Anderson asked if a code text amendment could only be done once a year, or it any time of the year. There was much dialog to make sure the meaning of Mr. Anderson's question was clear. A code text amendment adding a use to a zoning district, as long as the requested use was consistent with the Comprehensive Plan, can be proposed at any time of the year. Chair Stoy asked the Commissioners their preference for proceeding with CPA -2015-0001. Commissioner Anderson said no motion was necessary to postpone the discussion for this amendment, and this is what he would like to do. Ms. Barlow said there was no motion necessary to delay any further discussion on the item, but a motion was needed to begin discussion. Commission Anderson asked if they needed consensus to delay the discussion, and Ms. Horton concurred. Chair Stoy asked the rest of the Commission how they felt and Commissioner Wood said he would like to move ahead. He felt he had gotten enough information in two meetings, a public hearing, all the documentation he had received he said he has reviewed it all. He sees no reason to delay his decision. He is prepared to move ahead on this and he feels it is appropriate for us to do so, based on the people who are applying for this so they can do whatever they have to do. Ms. Barlow suggested Commissioner Wood could make the motion regarding moving the amendment forward. Commissioner Wood moved to recommend approval of CPA -2015-0001. As a point of information Ms. Horton said a motion could be made now to postpone the discussion. Commissioner Anderson moved to postpone the discussion of CPA -2015-0001 to the 02-12-15 meeting. Chair asked for discussion on the motion to postpone. Commissioner Kelley said he felt the planner had done a good job presenting the material the last two weeks. Commissioner Graham said receiving Mr. Schwartz's information that evening she would like to have two more weeks to understand what she is reading. Commissioner Phillips said he was not in favor of getting all the information at the meeting and being expected to read it and make a decision, and he is in favor of waiting. Commissioner Scott stated she would like a chance to go through the information. Commissioner Wood said he was ready to move ahead. Commissioner Stoy felt he would like to have the opportunity to review new material. The Chair called for the vote. The vote on the motion to postpone was six to one with Commissioner Wood dissenting. The motion to postpone the discussion passed Discussion for CPA -2015-0002: The Commission paused and Ms. Barlow asked the Commission if they were ready to move forward with the discussion on the next amendment. Commissioner Anderson said he did not want the planner to feel like he was being picked on with this by the book, legitimate by the effort, discussing Mixed Use Centers, in the staff report. Commissioner Anderson said he looks at it this way and it (Comprehensive Plan) says we have ton of minor arterial intersections with public transit in the City that are all residential. We are not converting them to mixed use just because of that. He understands it is useable (criteria) but he doesn't understand it as a reason. He said he has lived by many of them (the intersections). He said he already mentioned STA, they do have plans to move out there but only if there are additional funds from the public. Commissioner Anderson said we are not reviewing a 01-22-15 Planning Commission Minutes Page 6 of 9 land use, we are just looking a specific zoning change, and in his opinion a MUC multiple use will increase traffic more than residential. He continued during discussion there was a comment, 'if you look this way you will see mixed use, if you look that way you will see mixed use.' if you turn around and look you will see residential and even in the mixed use, the majority of the construction near Flora Road or near the intersection is residential. He said there is a medical facility down the road, but even where we have mixed use, the development we have is residential. He asked Mr. Palaniuk the staff report says landscaping separating mixed use from residential would be Type I, but he does not know what that means. Mr. Palaniuk stated any commercial development up against residential, would be required to meet setbacks and would require Type 1 screening which would be a six-foot site obscuring fence and a five-foot vegetative strip which at maturity would need to reach six feet. Commissioner Anderson said six-foot vegetation was only as tall as the fencing. Commissioner Anderson said his final the possibilities of uses on the property are humongous. The current land owners probably have good intentions, etc. But good intentions can fail, finances can change, new property owners can acquire property. He continued, on the edge of or even in a residential area we have the possibility of, he didn't think we will have a golf driving range but there is a possibility of one. Mr. Anderson said there is a very substantial list of uses (which are allowed in this zone) and he has a very difficult time saying ok we will just call this mixed use and whatever happens, happens in the future. This is where he finds his difficulty. Ms. Barlow said she was not advocating one way or the other, however one of the key points Mr. Anderson made was this proposal is on the edge of residential. While the question being posed is determining what the best development options would be on this property, it is in a unique situation where there has been a considerable amount of development and it is along busy roads. There is commercial development in one direction, multifamily in another direction, single family surrounding a lot of it. What is the best way to develop this last little buffer piece? She said it could go either way. She said a case could be made for either to be that final bit of development, but it is not going to be perfect either way. However when you are contemplating the uses allowed in the mixed use zone, it is not going to pull them into the neighborhoods. It is only going to pull them to a point where there is already that traffic passing by. Commissioner Graham said she would agree with Ms. Barlow's suggestion to some point, except part of one parcel goes behind another property owners land. She said the property owner facing on Flora would have mixed use behind them, when now they have residential behind them. She said she walked the area this afternoon and currently there is an empty field behind them. Potentially they could have multifamily or a commercial development bumping up to their property line, or within the setbacks. Mr. Palaniuk informed the Commission this parcel fronting Flora Road is owned by the same person who owns the large parcel in the request. Commissioner Stoy wanted to know if fuel (sales) would be permitted in the Mixed Use Center. It was confirmed it is allowed. Commissioner Graham asked to revisit the transportation issue and lack of sidewalks if they are using the STA as their form of transportation. If and when STA receives their tax she said, then it would be fine, however until then services are a mile away down Mission and there are no sidewalks. She said a mile away south on Flora, there are no sidewalks. The only access with sidewalks is to the west towards the mall. She said this was one of the things she is taking into consideration. Commissioner Stoy remarked sidewalks come with development of property. Commissioner Graham said she understood but only in front of that small portion of the property. She said this does not address the safety concerns for the public which may be accessing the property from the bus routes which are only available a mile away to the south, east and west. As the Commission paused, Ms. Barlow asked them if they needed additional information, if they needed more time. Commissioner Stoy commented he was trying to read the information from STA. Ms. Barlow said the STA proposal to add service in the area is not predicated on whether or not this piece is developed, but on their funding and the use by persons who live or work in the area already 01-22-15 Planning Commission Minutes Page 7 of 9 occurring. Part of the reason we only require the improvement for the frontage associated with development, she said, is because the City looks to offset the cost of the impact. There is already impact going on based on the existing residential development and the existing businesses which are developing in this area. They (the property owners) would only be required to pay for their fair share of improvements. Mr. Driskell added he looked at an overhead map and of the area to the east. He said there are interspersed sidewalks in different areas. The reason for this is the area is developing in bits and pieces. He explained the way the City gets its sidewalks is when we have development we require frontage improvements for that property for their impacts. Then over time, we get connectivity. You will see there is a fair amount of sidewalk to the east, but this is just part of the process. If this were approved, the City would consider the frontage improvements along Flora, and this would become yet another piece of sidewalk connectivity, said Mr. Driskell. Then there was considerable discussion regarding the impact of making a positive motion opposed to making a negative motion, and the need to be able to create findings to support the motion which is made. After the discussion it was determined the best course of action would be to make a motion to approve, take a vote and determine the outcome. If the motion does not pass, then a motion to deny could be made. Mr. Driskell said this would give a more natural flow for findings. Commissioner Kelley moved to recommend approval of CPA -2015-0002 to the City Council. Commissioner Wood said he foresees this corner of Flora and Mission to be a busy corner, especially when the bus comes through. He said the parcel on the corner seems a natural flow for MUC. He said if you look at the corner it is south MUC and it seems like a natural transition to MUC. It does not seem odd or like spot zoning, making the change ties it all up. He does not feel there will be any more negative impacts than is already there. He said he did not see any reason to deny it. Commissioner Scott asked if the request is approved, does it approve all the possible uses which are allowed in the zoning district. She said some will have a bigger impact than others but we can't know what use we are approving this for. Some could be more acceptable than others, but it is all or nothing. Ms. Barlow confirmed this was correct. The Commission was approving the range of uses which may be possible in the zoning district. Ms. Barlow said the fact the Commission is aware of the use being proposed in the other Comprehensive Plan amendment is irrelevant information. She said once the decision is made, it does not bind a person to the use which you thought was being proposed. Commissioner Stoy said he felt this was a natural progression, and the progression will stop at Flora Road. He said the amount of additional traffic this small portion would add would be insignificant to the rest of the area. He said eventually bus stops would come out there, and eventually sidewalks would be extended out. The staff report states landscape are buffers required, and he said there are height restrictions, which he thought was 50 feet in this zone. Mr. Palaniuk said there is a height limit in the Mixed Use zone, and there is a relational setback for multifamily. Commissioner Stoy said he was in favor of the change. Staff clarified the setback would be 20 feet for this zone, and the height would be 60 feet for Mixed Use Center. The Chair called for the vote. The vote on the motion, by the show of hands, to recommend approval of CPA -2015-0002 was four to three with Commissioners Anderson, Graham and Phillips dissenting. Planning Commission Findings of Fact for STV -2014-0001: Commissioner Anderson moved to approve the Planning Commission Findings and Recommendations for STV -2014-0001, as presented. Ms. Barlow distributed revised findings of fact. She said the change between the findings just handed out and the findings which were provided in the packet were on page 2 of 3, under the recommendations, item 5 in the document which was just handed out, contains the language from the original item 5 which the Commission voted on at the 01- 08-15 meeting. Ms. Barlow explained Item 5 under the recommendations states "the surveyor shall 01-22-15 Planning Commission Minutes Page 8 of 9 locate at least two monuments on the centerline of the vacated right-of-way, with one located at the intersection of the centerline of the vacated right-of-way with each street or right-of-way in accordance with the standards established by the Spokane Valley Street Standards." She said this condition is a standard condition for street vacations, so it was incorporated into the conditions which were provided for your consideration. However in this unusual case where this isn't developed right- of-way, just an oddly shaped piece of property, which obviously has no centerline of the vacated right-of-way and this condition isn't appropriate. After you voted and approved the conditions, as attached, it was recognized this condition wasn't necessarily appropriate in association with this street vacation request. After you voted on it, it was dropped off the findings, without considering you had already taken action on this item with this condition as part of it. So the findings before you which now contain all the conditions which were acted upon and reflecting your motion to recommend approval with attached conditions. So this is consistent with what you acted upon. Ms. Barlow said staff would like the Commission to approve these findings as the findings of fact, if that is the Commission's direction. When the item is moved forward to the City Council, staff will recommend in their final action they drop this condition since it is not appropriate. She added the reason staff is doing it this way is, it is the cleanest way to move this item forward, rather than making a new motion and eliminating item 5, then having new findings to consider. Staff felt this would leave the cleanest trail as to what has happened. Commissioner Anderson clarified it would not change the motion currently on the table. Ms. Barlow confirmed this was correct. The vote on the motion to approve the Planning Commission findings and recommendations was seven to zero, the motion passed. GOOD OF THE ORDER: There was nothing for the Good of the Order ADJOURNMENT: There being no other business, the meeting was adjourned at 7:59 p.m. Joe Stoy, Chairperson Date signed Deanna Horton, Secretary 01-22-15 Planning Commission Minutes Page 9 of 9 Chairman Stoy called the pledge of allegiance. Ms. Kevin Anderson Heather Graham Tim Kelley Mike Phillips Susan Scott Joe Stoy Sam Wood APPROVED Minutes Spokane Valley Planning Commission Council Chambers — City Hall, February 12, 2015 meeting to order at 6:02 p.m. Commissioners, staff and audience stood for the Horton took roll and the following members and staff were present: John Hohman, Community Development Director Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Gabe Gallinger, Development Services Manager Lori Barlow, Senior Planner Micki Harnois, Planner Christina Janssen, Planner Deanna Horton, Secretary of the Commission Commissioner Anderson moved to approve the February 12, 2015 amended agenda as presented. Motion passed with a seven to zero vote. Commissioner Anderson moved to approve the January 22, 2015 minutes as presented The vote on the motion was seven to zero in favor, the motion passed. COMMISSION REPORTS: Commissioners Anderson, Kelley, Graham, Scott and Phillips attended the Comprehensive Plan Community Visioning meetings. Commissioner Graham also attended the Mission Road Improvement meeting as well as a press conference in Olympia representing the Central Valley school nurses and the school nurse organization supporting stronger legislation for e-vaping devices. ADMINISTRATIVE REPORT: John Hohman, Community Development Director, thanked the Commissioners who attended the Comprehensive Plan Visioning meetings. He said the follow up meeting would be March 4, 2015 at 6:00 p.m. The next meeting will cover the things learned at the Visioning meetings, where we are in the process and where the process is headed. Staff will evaluate the site specific requests, the deadline for submitting them is March 31, 2015, and then be bringing those forward after making an evaluation of them. He reminded the Commissioners of the City sponsored Planning Commission Short Course on February 25, at 6:00 p.m. He said the training provided is excellent. He also said City Attorney Cary Driskell and Deputy City Attorney Erik Lamb would be providing training this evening which is required by state statute. Mr. Hohman also introduced Development Services Manager Gabe Gallinger. PUBLIC COMMENT: There was no public comment. COMMISSION BUSINESS: Continued Deliberations for CPA -2015-0001 A Comprehensive Plan amendment located on Nora Ave. between Pines and Mamer Roads. Previously the Commission had a motion to recommend approval of CPA -2015-0001, then a motion to continue the discussion to this meeting was approved with a seven to one vote. Planner Christina Janssen reminded the Commission they had a study session on January 8, a public hearing on January 22 where they continued their deliberations on CPA -2015-0001 to this meeting. This is a citizen requested Comprehensive Plan amendment to change the Comprehensive Plan and corresponding zoning from Office to Community Commercial. Ms. Janssen reminded the Commission the goal of the evening is to formulate a recommendation to forward to the council. The focus should be on the land itself, its current designation, the proposed designations, and the surrounding designations. Plans change so the proposed use should not be a consideration. At the 02-12-15 Planning Commission Minutes Page 1 of 6 time of development, an extensive review will be performed and any improvements necessary will be addressed at that time, and the financial burden will fall to the person who makes application for those improvements. The Chair recognized Mr. Driskell who said he and Commissioner Kelley had a conversation and Commissioner Kelley needed to say something. Commissioner Kelley stated he would be recusing himself from the discussion of CPA -2015-0001. (At the last meeting Mr. Kelley stated he had received some volunteer services provided by the law firm of Witherspoon Kelly where the applicant's attorney works. Mr. Schwartz, the attorney, and Mr. Kelley both have stated they have never met each other.) Mr. Driskell said staff would come get Mr. Kelley after discussion of the matter closed, and Mr. Kelley stepped out of the room. Ms. Janssen said the Commission had the staff report which reviewed the amendment, adequate noticing had occurred and no comments have been received. The site is unique in location and landscape. It is located on a frontage road with visibility from I-90 with a steep slope to the south of about 30 percent. The site is affected by constant freeway noise and light and is not appropriate for residential development. There are more uses allowed in the Community Commercial zone, but less than the Regional Commercial directly adjacent to 1-90. Staff has also discussed the Office zoning is not working in general or in this area, and it will be reviewed during the legislative update of the Comprehensive Plan, currently underway. Mr. Hohman reiterated staff would be looking at the zoning in this area in particular because of the comments he and other staff members have received from people who either own the property or would like to develop property, around this area. He said the reason staff supported this amendment was because so many people have come to the City and said this area is a problem zoned as Office. He said we know from years of experience in dealing with this area we need to do something. He reminded the Commission the development issues would be handled at the time of a permit request and staff is here to answer any questions the Commission have. Commissioner Anderson said he had a list of items concerning the amendment. He said his personal beliefs are for minimum zoning and business growth, but he said we are all aware we are not here to address his personal beliefs. He said the zone change would add about 34 uses, 11 uses with conditions, over what is currently allowed. However later he reported there were 37 uses which were the same. He said he had analyzed the staff report and documents which had been submitted at the last meeting and his comments are as follows: Staff report findings and conclusions (C)(1)(a)(i)(1) in the analysis "Analysis: The Community Commercial classification is intended to serve several neighborhoods. The Comprehensive Plan states that Community Commercial areas should not be larger than 15-17 acres in size and should be located as business clusters rather than arterial strip commercial development. The amendment is consistent with the size requirement; the location's visibility along the 1-90 corridor lends itself to regional services/business. However, the access to the area is limited and not conductive to regional development. The reclassification may improve marketability of the property and the public health, safety, and general welfare should be promoted by standards established by the City's development regulations." He said it may be true, but it is not our responsibility to worry about marketability. "Public health and safety and welfare should be promoted' He said he didn't see any support provided for that statement. From the staff report (C)(1)(a)(i)(3) "The proposed amendment responds to a substantial change in conditions beyond the property owner's control applicable to the area within which the subject property lies. Analysis: The location of I-90 adjacent to the site does not appear to be conducive to residential development or office uses since the land has sat vacant. Residential uses in the area have been converted to office or commercial uses while the remaining residential uses appear to be on the decline. Other commercial uses located in the area have been successful." He said he did not see any support for the statement. He said technically we could say the new owner is creating 02-12-15 Planning Commission Minutes Page 2 of 6 the condition change. He continued, under the analysis it states "the site does not appear to be conducive to Office use since the land has sat vacant." He did not see any support for the reason for vacancy and wondered if vacancy is a justification for a zone change. From the staff report (C)(1)(a)(ii)(3) "The benefit to the neighborhood, City, and region Analysis: The proposed site-specific map amendment should not affect the existing character of the surrounding neighborhood and will likely promote the most appropriate use of property. Commercial development of this property will support the existing commercial uses in the area. Vacant property does not create a population base necessary for businesses to thrive." He said the neighborhood is currently zoned office, and it still has several residences, which are now zoned office, a new zone would not guarantee no effect on the surrounding neighborhood. From the staff report (C)(1)(a)(ii)(4) "The quantity and location of land planned for the proposed land use type and density and the demand for such land; Analysis: The land has sat vacant and it can be concluded that the property's current land use designation does not meet the desirable market criteria for office uses. The City has ample office designated land along the Argonne/Mullan, Pines, and Evergreen Corridors available for development or redevelopment. The proposed amendment should create a marketable piece of property that is more compatible with uses located in the vicinity." He said he did not think the City used vacancy as a criteria for change. • From the staff report (C)(2)(c) Compliance with Title 19 "The map amendment bears a substantial relation to the public health, safety and welfare; (staff analysis) As stated in previous analysis the proposed amendment bears a substantial relation to the public health, safety and welfare." He said he did not see any support for this statement and said there could be no change and there could be a negative change depending on what is developed on the property. • From the staff report (C)(2)(d) "The map amendment is warranted in order to achieve consistency with the Comprehensive Plan or because of a need for additional property in the proposed zoning district classification, or because the proposed zoning classification is appropriate for reasonable development of the subject property; (staff analysis) The proposed amendment and zone change is reasonable for the development of the property." He said he did not see any support for the need or appropriateness. From the staff report (C)(2)(e) "The property is adjacent and contiguous (which shall include corner touches and property located across a public right-of-way) to property of the same or higher zoning classification; (staff analysis) The property located north of the subject property has a Regional Commercial land use designation in the Comprehensive Plan and a Regional Commercial zoning designation. The subject property is adjacent to these properties over Nora Avenue and Interstate 90, both public rights-of-way. The subject property meets the requirement." He said there is right-of-way, which is Nora Avenue. He said what is across I-90 has no bearing on this rule, he saw nothing in the intent of a rule, of a public right-of-way being the plural of public -right- of-ways, as a touch. He stated he thought everyone understood public right-of-way went from one side of the street to the other. He said this was his opinion, and the way he read that rule. • From the staff report (C)(2)(f) "The map amendment has merit and value for the community as a whole; (staff analysis) The amendment will provide an opportunity to redevelop a property that is currently vacant with little chance of redevelopment as currently zoned. The Community Commercial designation would allow for a wider variety of commercial development with prime freeway exposure." He said little chance of development was not supported with any needs. • Referring to the letter from Mr. James Cross (submitted at the public hearing), Paragraph #7 "To realize the highest and best use of this property, we request approval of the requested change to the Comprehensive Plan and zoning ordinance in order to allow the development of commercial use." He said he believed every owner desired to use their property to the highest and best use, but he did not think it was the City's responsibility to make decisions based on that factor. 02-12-15 Planning Commission Minutes Page 3 of 6 He said in addressing the letter from Witherspoon Kelly (also submitted at the public hearing), many of the items have been addressed but it refers to the NAI Black study (also submitted at that public hearing) regarding the averaging of office vacancies in the Spokane Valley. He said the discussion was about vacant office property and he didn't see anywhere in the report a discussion of vacant office property. He said it would have been a great report if it would have compared vacant office zoned property to commercial zoned property. The report talked about office floor space and vacant office floor space. From Mr. Schwartz's Letter, "Section D, Considerations. The following legal principals are offered for your consideration. 'We also recognize that although zoning applies a degree of permanency, municipal authorities must be responsive to changing conditions and circumstances which justify revision of existing zoning classifications. Otherwise, the outdated land use restrictions may become unreasonable and refusal to amend or modem zoning ordinance could result in arbitrary and unreasonable conduct.' Bishop v. Town of Houghton, 69 Wn2d 786, 480 P.2d 368 (1966) " He said the threat was understood but he would counter that changing the zoning would allow all other vacant property owners to bring the same threat if we didn't rezone their property also. He said he did not have any fear of not approving this rezone as a problem for the City. He said based on the rules for making Comprehensive Plan amendments, he did not see the necessary requirements had been met. With the change we would be injecting a new zone between Office zones, which consist of office and residential uses. With this change we would be allowing all uses which are allowed under the Community Commercial zone, not one specific use which may exist in harmony with its neighbors. He did not know what the past zoning for the area was, but because we are considering a Comprehensive Plan amendment and not a code text amendment, he could not support the change. Commissioner Scott said she looked up the land use for adjacent when using an eight -lane freeway and then Nora Avenue as an adjacent right-of-way. She said the definition said 'the two objects would not be widely separated' and she said the land use definition said having a `common border.' She said one was on the Interstate and one was on Nora, without it, you lose the connection for the higher zoning on the other side. She has observed in the Comprehensive Plan and on the maps, Community Commercial is generally located along arterials or the intersections of arterials. She commented, 'you could do all the roadwork you wanted' but she did not think Nora would ever qualify as an arterial. She said to her, changing these parcels in the zone could be considered 'spot zoning' without the other supporting criteria. She said she believed the residential zoning was in place under Spokane County, stayed the same when the City incorporated but changed to Office when the City adopted its first Comprehensive Plan. Ms. Barlow asked where Commissioner Scott had gotten the definitions of `adjacent.' Commissioner Scott said she had gone to Black's Law, which had been cited in the letter from Mr. Schwartz. She said it goes further to state `laying near, or close to, but not actually touching.' She said it goes further on to say the difference between adjacent and adjoining is the former applies to "two objects which are not widely separated." Ms. Barlow said it sounded like a viable definition however, she would direct the Commission to the definition staff is using, which is in the SVMC 19.30.030(B)(5). Using the City's definition is how this property is able to meet the criteria, because it is contiguous, and the definition in the Municipal Code specifically states that adjacent includes public right-of-way. Ms. Barlow stated staff had conferred with the City's legal counsel to confirm it was appropriate to be able to use both right -of ways as contiguous. Ms. Barlow also spoke to the character of changing neighborhoods and residential uses in transitioning neighborhoods. Mr. Driskell commented he did not know if there were two contiguous rights-of-way or it is shown as one right-of-way which was wider than most but was still right-of- way. The legal interpretation is this meets the criteria set forth in the SVMC as adjacent. He also cautioned the Commissioners about using legal terms such as `spot -zoning' because this does not meet the legal requirements of a 'spot zone' and did not apply in this case. Commissioner Anderson 02-12-15 Planning Commission Minutes Page 4 of 6 asked if the separate ownership would make a difference in classifying them as two separate rights- of-way. Mr. Driskell responded he did not think the code contemplated different ownership, but regardless there was no intervening use between them. Commissioner Stoy clarified the Regional Commercial across the right-of-way, was a higher intensity commercial use, allowed larger scale commercial uses than the Community Commercial being proposed. The request is for a less intense use than Regional Commercial. Commissioner Phillips said he came ready to support the amendment. He said Mr. Anderson made some valid points. He disagreed with staff that going across two separate right-of-ways is adjacent or concurrent to, but he was still willing to support it so hopefully there would be more development in the valley rather than vacant lots just sitting there. Commissioner Wood said he would like to see the property develop and have some use. The (for sale) signs are lined up along there. Steinway has semi trucks to haul things in and out of their parking lot. He said the road has good access in his opinion. He would like to see the City develop more businesses along the freeway, (the proposed use) would seem appropriate to him. The amendment seemed practical, new business energizes the community. He said whenever possible we should support these businesses. He was supporting the motion. Mr. Hohman reminded the Commission their options were to recommend approval, recommend denial, or recommend an amendment. If an amendment is the recommendation, a new public hearing date would need to be set. Mr. Driskell confirmed these were the options. Ms. Horton reminded the Commission they had a motion on the floor, to recommend approval of CPA -2015-0001 to the City Council. The Chair then called for the vote. The vote on the motion by a show of hands was three in favor, Commissioners Philips, Stoy and Wood Three against: Commissioners Anderson, Graham, Scott. The motion fails. The amendment moves forward with no recommendation. Staff will return at the Feb. 26, 2015 meeting with the Findings of Fact for the Comprehensive Plan amendments. Commissioner Kelley then returned to the dais. Study Session: CTA -2015-0001 Proposed Amendment to Spokane Valley Municipal (SVMC)19.40.150 (C) Animal Keeping: Planner Micki Harnois explained to the Commission the City is proposing to change SVMC 19.40.150(C) animal keeping regulations by adding beekeeping requirements, clarifying various terminologies to keep in line with the rest of the code and prohibiting the keeping of nutria. Ms. Harnois stated a nutria, also known as a Coypu or a river rat, is classified as an invasive aquatic animal species and it is prohibited to keep them in this state. Currently the code also allows for the keeping of nutria, so they needed to be struck from the City's code. Ms. Harnois explained beekeeping is becoming a popular home hobby and industry. Currently the SVMC allows a maximum of 25 hives only on lots 40,000 square feet or larger. The proposed language would require the number of hives be limited to one hive per 4,356 square feet of lot area. Beehives are to be located a minimum of five feet from side and rear property lines and twenty feet from front or flanking street property lines. A six foot high flyaway barrier, which forces the bees to fly up and away, and an adequate supply of water for the bees will need to be located close to each colony. Planning Commission Training: Open Public Meetings Act, Public Records Act, Appearance of Fairness Doctrine: Mr. Driskell and Mr. Lamb gave the Planning Commission an extensive training session regarding the Open Public Meetings Act, Public Records Act, and Appearance of Fairness Doctrine. They explained how and when to use the City email system, how to guard their personal emails systems, 02-12-15 Planning Commission Minutes Page 5 of 6 what a serial meeting is, how to handle conflicts of interest, what an open meeting is, and how to avoid the problems of perceived meetings which are not held in public. GOOD OF THE ORDER: Commissioner Scott asked for clarification for the difference between findings and conclusions in the staff report and the Planning Commission findings. Ms. Barlow explained the findings in the staff report supported the analysis staff did on the proposed amendment. After the Planning Commission conducts its hearing and deliberations, the Planning Commission's Findings of Fact support the decision the Planning Commission made regarding the subject. The two could be similar but are not going to be the same, because they support two different processes of the procedure. ADJOURNMENT: There being no other business, the meeting was adjourned at 8:31 p.m. Joe Stoy, Chairperson Date signed Deanna Horton, Secretary 02-12-15 Planning Commission Minutes Page 6 of 6 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 15-006 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON, AMENDING THE CITY OF SPOKANE VALLEY COMPREHENSIVE PLAN; AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS, through Spokane Valley Ordinance No. 06-010, the City of Spokane Valley adopted land use plans as set forth in the Comprehensive Plan, Capital Facilities Plan, and maps as the Comprehensive Plan of the City of Spokane Valley (as subsequently amended, the Comprehensive Plan); and WHEREAS, the Washington State Growth Management Act (GMA) allows comprehensive plans to be amended annually (RCW 36.70A.130); and WHEREAS, amendments to the City Comprehensive Plan may be initiated by the Planning Commission (Commission), the City Council (Council), citizens, or by the Community Development Director based on citizen requests or when changed conditions warrant adjustments; and WHEREAS, the GMA requires comprehensive plans to be implemented with development regulations, including the zoning of property consistent with land use map designations; and WHEREAS, consistent with the GMA, the City adopted public participation guidelines to direct the public involvement process for adopting and amending comprehensive plans; and WHEREAS, the Spokane Valley Municipal Code (SVMC) provides that amendment applications shall be received until November 1 of each year; and WHEREAS, the Comprehensive Plan, as originally adopted by Ordinance No. 06-010, has been amended by Ordinance No. 07-026, Ordinance No. 08-011, Ordinance No. 09-008, Ordinance No. 09- 039, Ordinance No. 10-007, Ordinance No. 11-001, Ordinance No. 11-007, Ordinance No. 11-009, Ordinance No. 12-014, Ordinance No. 12-018, Ordinance No. 13-008, and Ordinance 14-005; and WHEREAS, applications were submitted by the applicant or owner to amend the Comprehensive Plan and Zoning Map for the purpose of beneficially using the property described herein; and WHEREAS, staff conducted an environmental review to determine the potential environmental impacts from the proposed amendments; and WHEREAS, on November 26, 2014, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106 of the City's intent to adopt amendments to the Comprehensive Plan; and WHEREAS, on December 12, 2014, after reviewing the environmental checklists, staff issued a Determination of Non -Significance (DNS) for the proposals, published the DNS in the Valley News Herald, and where appropriate posted the DNS on the sites and mailed the DNS to all affected public agencies; and Ordinance 15-006 2015 Comprehensive Plan Amendments Page 1 of 5 DRAFT WHEREAS, on December 12, 2014, notice of the Planning Commission (the Commission) public hearing was published in the Valley News Herald; and WHEREAS, on January 6, 2015, notice of the Commission hearing was mailed to all property owners within 400 feet of the subject properties; and WHEREAS, on January 6, 2015, notice of the Commission hearing had been posted on all subject properties; and WHEREAS, on January 8, 2015, the Commission conducted a study session to review the proposed amendments; and WHEREAS, on January 22, 2015, the Commission received evidence, information, public testimony, and a staff report and recommendation at a public hearing and voted to forward CPA -2015-0002 to Council with a recommendation for approval; and WHEREAS, on February 12, 2015, the Commission continued deliberations on CPA -2015-0001. CPA -2015-0001 was forwarded to Council without a recommendation as the Commission vote ended in a tie; and WHEREAS, on March 10, 2015, Council conducted a briefing to review the proposed amendments; and WHEREAS, on March 24, 2015, Council considered a first ordinance reading to adopt the proposed amendments; and WHEREAS, on April 14, 2015, Council considered a second ordinance reading at which time Council approved written findings of fact setting forth the basis for recommending approval of the proposed amendments. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Purpose. The purpose of this Ordinance is to amend the Comprehensive Plan. Section 2. Findings. The Council acknowledges that the Commission conducted appropriate investigation and study and held a public hearing on the proposed amendments to the Comprehensive Plan, and the Council hereby approves the amendments to the Comprehensive Plan map and text. The Council has read and considered the Commission's findings. Council findings specific to each proposed amendment, if any, are contained in Section 4 and Attachment "B" below. The Council hereby makes the following general findings applicable to all proposed amendments: 1. SVMC 17.80.140 provides the framework for the public to participate throughout the Comprehensive Plan amendment process, including notice and public hearing requirements. 2. On November 26, 2014, the Washington State Department of Commerce was provided a notice of intent to adopt amendments to the Comprehensive Plan. 3. On December 12, 2014, notice for the proposed amendments was placed in the Valley News Herald. 4. Pursuant to the State Environmental Policy Act set forth in chapter 43.21C RCW (SEPA), environmental checklists were required for each proposed Comprehensive Plan map amendment. Ordinance 15-006 2015 Comprehensive Plan Amendments Page 2 of 5 DRAFT 5. Staff reviewed the environmental checklists and a threshold determination was made for each Comprehensive Plan amendment. 6. On December 12, 2014, Determinations of Non -Significance (DNS) were issued for the requested Comprehensive Plan amendments. 7. On December 12, 2014, the DNS's were published in the City's official newspaper, the Valley News Herald, consistent with SVMC 21.20. 8. The procedural requirements of SEPA and SVMC Title 21 have been fulfilled. 9. On January 6, 2015, individual notice of the site-specific map amendment proposals were, or had been previously, mailed to all property owners within 400 feet of each affected site. 10. On January 6, 2015, each site subject to a site-specific amendment was, or had been previously, posted with a "Notice of Public Hearing" sign, with a description of the proposal. 11. The Commission and Council have reviewed the proposed amendments concurrently to evaluate the cumulative impacts. The review was consistent with the annual amendment process outlined in SVMC 17.80.140 and chapter 36.70A RCW. 12. On January 22, 2015, the Commission held a public hearing on each of the Comprehensive Plan amendments. After receiving public testimony, the Commission deliberated and voted to forward CPA -2015-0002 to Council with a recommendation for approval. 13. On February 12, 2015, the Commission continued deliberations on CPA -2015-0001. CPA -2015- 0001 was forwarded to Council with no recommendation, as the Commission vote ended in a tie. 14. The Commission adopted findings for CPA -2015-0001 and CPA -2015-0002. Such findings were presented to Council. Specific findings for CPA -2015-0001 are contained in Section 4 below. 15. The Council adopts the Commission findings as the Council findings for CPA -2015-0002, as set forth in Attachment "B" (Findings"). 16. The proposed amendments to the Comprehensive Plan are consistent with GMA and do not result in internal inconsistencies within the Comprehensive Plan itself. 17. The goals and policies of the Comprehensive Plan were considered and the proposed amendments are consistent with the Comprehensive Plan. 18. Findings were made and factors were considered to ensure compliance with approval criteria contained in SVMC 17.80.140H (Comprehensive Plan amendments and area -wide rezones). 19. The Comprehensive Plan land use map and text amendments will not adversely affect the public's general health, safety, and welfare. Section 3. Property. The properties subject to this Ordinance are described in Attachment "A" (maps). Ordinance 15-006 2015 Comprehensive Plan Amendments Page 3 of 5 Section 4. Comprehensive Plan Amendments. Pursuant to RCW 36.70A.130, the Comprehensive Plan is hereby amended as set forth in Attachment "A" (maps) . The Comprehensive Plan amendments are generally described as follows: Map Amendments: File No. CPA -2015-0001: Proposal: Site-specific Comprehensive Plan map amendment requesting to change the designation from Office (0) with an Office (0) zoning classification to a Community Commercial (C) designation with a Community Commercial (C) zoning classification. Applicant: Jim Cross and Rainyday Dagator, LLC 7607 W. Gratz Drive Boise, ID 83709 Amendment Location: Parcels 45104.9145, 45104.9146, 45104.9156 & 45104.9157 addressed as 13110, 13120, & 13220 E. Nora Avenue; generally located 1300 feet west of the intersection of Mamer Rd. and Nora Avenue; further located in the SW '/ of the SE 1/4 of Section 10, Township 25 North, Range 44 East, Willamette Meridian, Spokane County, Washington. Council Findings: 1. The public health, safety, welfare, and protection of the environment may be served by the proposed amendment. The proposal meets the desirable size as outlined in the SVMC 19.060.050 and the location's visibility along the I-90 corridor lends itself to regional services and businesses. 2. The proposed amendment is consistent with GMA chapter 36.70A RCW, and provides a suitable land use designation consistent with the City's GMA—compliant Comprehensive Plan. 3. The proposed amendment does respond to a substantial change in conditions beyond the property owner's control. The site does not appear to be conducive to residential development or office uses as the site has sat vacant. Residential uses in the area appear to be on the decline and other commercial uses located in the area have been successful. 4 The amendment does not correct a mapping error. 5. The amendment does not address an identified deficiency in the Comprehensive Plan. 6. Pursuant to SVMC Title 21 (Environmental Controls), the City determined that the proposed amendment would not have a probable significant adverse impact on the environment. 7. Commercial development on the south side of Interstate 90 should provide services for local economic demand and is consistent with other businesses located in that corridor. The topography of the site provides a barrier between the multifamily development to the south and the City's development regulations will ensure compatibility with the existing neighborhood. 8. The proposal will likely promote the most appropriate use of the property. Council Decision: The request is approved. File No. CPA -2015-0002: Proposal: Site-specific Comprehensive Plan map amendment requesting to change the designation from Low Density Residential (LDR) with a Single -Family Residential (R-3) zoning classification to a Mixed Use Center (MUC) designation with a Mixed Use Center (MUC) zoning classification. Applicant: Patricia Abraham 1920 N. Greenacres Rd Spokane Valley, WA 99216 Amendment Location: Parcels 45124.0203 & 45124.0151; addressed as 1603 & 1625 N. Flora Rd; generally located on the northwest corner of Mission Avenue and Flora Rd; further located in the SE 1/4 of Section 12, Township 25 North, Range 44 East, Willamette Meridian, Spokane County, Washington. Council Findings: See Attachment "B". Council Decision: The request is approved. Section 5. Copies on File - Administrative Action. The Comprehensive Plan (with maps) is maintained in the office of the City Clerk as well as the City's Department of Community and Economic Ordinance 15-006 2015 Comprehensive Plan Amendments Page 4 of 5 Development. The City Manager or designee, following adoption of this Ordinance, is authorized to modify the Comprehensive Plan in a manner consistent with this Ordinance, including correcting scrivener's errors. Section 6. Liability. The express intent of the City is that the responsibility for compliance with the provisions of this Ordinance shall rest with the permit applicant and their agents. This Ordinance and its provisions are adopted with the express intent to protect the health, safety, and welfare of the general public and are not intended to protect any particular class of individuals or organizations. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 8. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this day of April, 2015. ATTEST: City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Mayor, Dean Grafos Ordinance 15-006 2015 Comprehensive Plan Amendments Page 5 of 5 45103.0211 45103.0215 12721 CPA -2015-0001 45105.9068 1___14510_1.90_94=7_,E.0_ ` p ; o45104.9100 2 45105.9010„ -745105,9133 bIi1C "ail 45104.9118 `<��'i' .13 4� 45104.9128 Mansfieldf Av=-=---- er 1 � anal I .moi ICO Y.I N I N r I &• N I " 90 Nora AV 4421 „9,1#' 12918"J��s'��I� % j O' m 0 v 45103.0259 12822 O I `Cr.l M r u, saoz1 45105.0207 am 1.11 WI 0 CO r 0 lD N N rana ct! 13110' I I -1 13212 I I,PO' ._ 45104.9132 45097:0001 Indiana=Av- S=P O�K%A;N�Ei?V'A:L=LSE%Y 4/.0'12715 45103.0201 45103.0202 45104.9158 13410 _ _ 13410 4 I I IN 13518' 13708 co 1 5104.9162 13708 13518 ���a4 8l ��%i I - iI13120 11,w •r :a)/ N ,..113'iiai 13107 45104.9150 Mission =Ay== 45151.9021 aXWeii�AV ID tO . l Sinton Av.= 1308 -Shay Boone Av 685.5 4 4 45152.1002 11'14' 45152:1213 1 0 0 P v gyral 1-01 j c w N co /1215 1 , Desmet=Av 342.73 O N iM 45151.9022 1424 1415 1308 rp 13310 45151.9016 13320 45151.9025 0 y _ - irmi 1 a - Boone=-Av 1111111 !P!!1 1111;33.„311111M11111 �//1 li 1312413204 13119 1304. 45151.9014 685.5 Feet wi713i,. 45104.0316 I-. 1!.."V. • -r'u u,tn ,tri a36o' . N EECEI _I 13910 1 -1620 45104.0213 Ml{-10333�r-moi 451511103 fir, 45151.1704 1309 ;Boone Ln rb This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Healy Inidustrialla 45125.9157 O SPOKA,N'E VALLE Park/Open Space 45131.0114 45135.0314 913.3 Y Comprehensive Plan Map CPA -2015-0002 45124.0105 45124.0108 JIndiana_Av-.-- 41. 1 A rDeschutes 44. N 45124.0138 cold -mission q`;, Qom. OC �� `yam 45131.0117 cc Mixed Use Center 45131.0116 0 r 45131.0501 r� Ln Baldwin 'A nox=Av r r..,...,w MN 11 k...,rp ' .. n 7 .. _ -Baldwin-7A- - Alt-� in O ME W Ili corn';i w oC Ns •°cp,..)3 • `--'�tndiana=Av 1' J1 O W W Nora-Av 1 gusts Ct fp1 un 00 00 O v 1 'Cr LA r-1 0 O I V7 ul-ulgio: _ t4ora_Ln, , rib lltr l lista Ln:o NIa NWw IJI �▪ � 3 l- Av -- 111 45131.0117 45131.0104 45131.0103 456.67 913.3 Feet 45131.0107 55182.0813 r. Mission vrl rt. small NIB A MIN un u, 00 00 Lri 0 0 O o 0 O 0 0 rn 0 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. u, O v W W A Low Density Residential 55182.0104 CON 1-b CON I-. IA FINDINGS AND RECOMMENDATION OF THE SPOKANE VALLEY PLANNING COMMISSION FOR PROPOSED 2015 COMPREHENSIVE PLAN AMENDMENT 2015-0002 February 26, 2015 A. Background: 1. The Spokane Valley Comprehensive Plan (Comprehensive Plan) includes an annual amendment cycle that runs from November 2nd to November 1 st of the following year. The Planning Commission considers applications received prior to November 1", typically in late winter/early spring of the following year, with a decision by City Council typically in late spring/early summer. 2. For the 2015 Comprehensive Plan annual amendment cycle, the City received two privately initiated requests for site-specific Comprehensive Plan amendments, designated as CPA -2015-0001 and CPA -2015-0002. Sites approved for a Comprehensive Plan amendment receive a zoning classification consistent with the new land use designation. The City did not initiate any Comprehensive Plan text amendments. The two proposed amendments were considered concurrently and cumulatively regarding potential impacts pursuant to RCW 36.70A.130(2)(b). B. Findings: Pursuant to Spokane Valley Municipal Code 17.80.140(H), the Planning Commission makes the following findings with regard to CPA -2015-0002: 1. Spokane Valley Municipal Code (SVMC) 17.80.140 provides the framework for the public to participate throughout the Comprehensive Plan amendment process, including notice and public hearing requirements. 2. On December 15, 2014, the Department of Commerce was provided a notice of intent to adopt amendments to the Comprehensive Plan. 3. Pursuant to the State Environmental Policy Act set forth in chapter 43.21C RCW (SEPA), environmental checklists were required for each proposed Comprehensive Plan map and text amendment. 4. Staff reviewed the environmental checklists, and a threshold determination was made for each proposed Comprehensive Plan amendment. Optional Determinations of Non -Significance (DNS) were issued for each of the proposed Comprehensive Plan amendments on December 12, 2014. 5. The Planning Commission finds the procedural requirements of SEPA and SVMC Title 21 have been fulfilled. 6. On January 2, 2015, notice for the proposed amendment was placed in the Spokane Valley News Herald and the subject site was posted with a "Notice of Public Hearing" sign, with a description of the proposal. 7. Individual notice of the site-specific map amendment proposal was mailed to all property owners within 400 feet of the subject site. 8. The Planning Commission reviewed the proposed amendment concurrently to evaluate the cumulative impacts consistent with RCW 36.70A.130(2)(b). The review was consistent with the annual amendment process outlined in SVMC 17.80.140 and chapter 36.70A RCW (Growth Management Act). 9. On January 22, 2015 the Planning Commission held a public hearing on proposed Comprehensive Plan amendment CPA -2015-0001. 10. The public health, safety, welfare, and protection of the environment may be served by the proposed amendment. A change to Mixed Use Center (MUC) would provide opportunities for a variety of uses to occur on the site. The allowed new uses are varied and include retail, office, storage, and multi -family residential. At Planning Commission Findings and Recommendation CPA -2015-0002 Page 1 of 4 the time of development, improvements such as sidewalks and drainage facilities may be required. Development may also provide employment opportunity, increased housing options, or access to neighborhood amenities such as a self - storage facility, convenience store, daycare, restaurant, medical or dental clinic, or banks as examples. 11. The proposed amendment to the Comprehensive Plan is consistent with Growth Management Act (GMA) chapter 36.70A RCW. Specifically the following planning goals would be met: a. Encourage a wide range of housing types and densities commensurate with the community's needs and preferences. b. Provide neighborhood and community scale retail centers for the City's neighborhoods. c. Encourage the development of mixed use areas that foster community identity and are designed to support pedestrian, bicycle, and regional transit. d. Encourage diversity in design to meet the housing needs of the residents of the community and region. e. Cities required to plan under GMA shall ensure amendments to their comprehensive plans provide sufficient capacity of land suitable for development within their jurisdictions. This shall include the accommodation of medical, governmental, educational, institutional, commercial, and industrial facilities related to growth. 12. The proposed amendment responds to a substantial change in conditions beyond the property owner's control. Several single-family and duplex dwelling subdivisions have occurred north and east of the site. Substantial multi -family development has occurred west of the site with the construction of the River House apartments. Mission Avenue and Flora Road are designated minor arterial roadways and a round -about was constructed at their intersection. A large vacant MUC parcel is located south of the site, and a greenhouse operation occurs adjacent to the site. The site has been impacted by the increased traffic, construction, and commercial activity. These changing conditions combine to make the extension of the MUC zoning to the parcels reasonable and appropriate. 13. The proposed amendment does not correct a mapping error. 14. The proposed amendment does not address an identified deficiency in the Comprehensive Plan. 15. The proposed amendment and zone change would allow the construction of multi- family or commercial buildings to a height of up to 60 feet. Regulations such as relational height standards, setbacks, screening, and landscaping would address impacts from incompatible uses. Environmental impacts would be addressed at time of development and impacts not addressed by regulations would require mitigation prior to permit approval. 16. The proposed amendment and zone change have the potential to reduce open space if developed with buildings. However, this is privately owned property and development is allowed consistent with zoning regulations. The smaller lot located on the northwest corner of Mission and Flora consists of a residential home with an accessory building. The larger parcel consists of a residential home with an accessory building. Approximately two acres of the larger parcel are vacant and covered with natural vegetation. No effect on streams, lakes, or rivers is anticipated. 17. Commercial and multi -family development may have an impact on the adjacent residential uses. All development shall adhere to the development requirements contained in SVMC Title 22. Those requirements include Type I screening and 20 foot setbacks for any building on the site adjacent to a residential use or zone. Planning Commission Findings and Recommendation CPA -2015-0002 Page 2 of 4 Type 1 screening consists of a six-foot sight obscuring fence with a five-foot wide landscaped area vegetated with a combination of trees and shrubs that will reach at least six feet in height at maturity. The proposed amendment would be compatible with multi -family and commercial uses located west of the site. Several single- family residences lie adjacent to the site along the north boundary and across Flora Road from the site. Development requirements would serve to mitigate impacts to the single family uses, but the single family uses may experience visual and noise impacts from new development. 18. The site is located at the intersection of two minor arterial roadways. Sewer is provided by Spokane County Utilities and is available to the site. Public transportation is not available to the site but is identified in the Spokane Transit Authority Comprehensive Plan as a future route. A Centennial Trail trailhead and Greenacres Park are both located near the site. The site is located within the Central Valley school district, and is within the Consolidated Irrigation District service area. 19. The change to MUC would provide opportunities for a variety of uses including retail, office, storage, and multi -family residential. Development may provide employment opportunity, increase housing options, or access to neighborhood amenities such as a self -storage facility, convenience store, daycare, restaurant, medical or dental clinic, or a bank. 20. As shown in Figure 2.1 of the Comprehensive Plan, 3.5% of the land in the City is designated MUC. The MUC designation is primarily located along the Indiana and Trent Avenue corridors. Over half (56%) of the MUC designated land is found in the six largest parcels. The property owners have requested the MUC designation in order to develop the property. 21. Due to the size of the property, the proposed amendment would not significantly increase population density and does not require population analysis. 22. The proposed amendment is generally inconsistent with the Comprehensive Plan, Chapter 10 — Neighborhoods. The proposed amendment is generally consistent with the following chapters of the Comprehensive Plan: Chapter 2 — Land Use; Chapter 3 — Transportation; and Chapter 7 — Economic Development. C. Conclusion: The Planning Commission finds compliance with SVMC 17.80.140(H) — Comprehensive Plan Amendment Approval Criteria for CPA -2015-0002. Proposed 2015 Comprehensive Plan amendment CPA -2015-0002 is consistent with the goals and policies of the Comprehensive Plan, and will promote the public health, safety, welfare, and protection of the environment. D. Recommendation: The Spokane Valley Planning Commission recommends that the City Council approve proposed 2015 Comprehensive Plan amendment CPA -2015-0002. Approved this 26th day of February, 2015. Joe Stoy, Chairman ATTEST Planning Commission Findings and Recommendation CPA -2015-0002 Page 3 of 4 Deanna orton, Planning Commission Secretary Planning Commission Findings and Recommendation CPA -2015-0002 Page 4 of 4 Spokane— COMMUNITY and ECONOMIC DEVELOPMENT Val ley City Council 15t Reading March 24, 2015 Comprehensive Plan Amendment File No. CPA -2015-0001 Comprehensive Plan Amendments Spokan `— COMMUNITY and ECONOMIC DEVELOPMENT Val ley Privately Initiated Map Amendment Project Number Applicant: Applicant's Representative: Application Description CPA -2015-0001 Jim Cross and Rainyday Dagator LLC 7607 W. Gratz Drive Boise, ID 83709 Stanley M. Schwartz Witherspoon Kelley 422 W. Riverside Avenue Suite #100 Spokane, WA 99201 Request to change parcels 45104.9145, 45104.9146, 45104.9156 & 45104.9157 from Office to Community Commercial Spokane COMMUNITY and ECONOMIC DEVELOPMENT vcd ley Vi r 45095.9062 : ro Mansfield A"r4 45094.05Si 45094.600.1 —r ; 45103.02/5 45105,9133 Man'sfield_flo.,7 5104.9132 45116.9040 45113_9025 CPA -2015-0001 - /45115.0303 Montgomery Dr Nora Av c SPOKANE VAL-1,E1r _ __ . •. . Alio IT' ', 73 - - ' - tili.s'slcinnkv_._ 'TT -7-71-1 1 1 i v , 411441 Maxwell Av. xeil 'Ay 1?0, 1-- Maxwell Av maw1 ' ---- S I. . 1 S in to Av 'nto Av -----' — Ir. x ,I_. ,c) 0 ' . 0 , HT 4.'i Sharp Av ° cs - ,1.,. E FE; i N') ‘...) 451b2.1.00,2 ,- 1 , , 1- 117T1T il LI 1 1 DeSrnet /511/ 3'.---. 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Comprehensive Plan Amendments 7 *okane COMMUNITY and ECONOMIC DEVELOPMENT Valley Privately Initiated Map Amendment Project Number Applicant: CPA -2015-0002 Patricia Abraham 1920 N Greenacres Rd Spokane Valley, WA 99016 Application Description Change parcels 45124.0203 and 45124.0151 from Low Density Residential to Mixed Use Center Comprehensive Plan Amendments 8 Spokane COMMUNITY and ECONOMIC DEVELOPMENT vcd ley —PFAN N I NGIr' DIVISION Vicinity Map Poo ( Amendment Site nrn.arlwav Av Indiana Av ik4aii5dieid Ay Knox Ay — 1 m a. 11 = n = A 0. 0. Baldwin Ay Z. . 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V 611 LO W Comprehensive Plan Amendments 11 55182.0813 W�, a ` COMMUNITY and ECONOMIC DEVELOPMENT alley —PFAN DIVISION Zoning Map 45124.0140 45131.0116 45124.0141 Av 45124.0145R-3 R-3 45124.0138 uescnu+c� �•.--r---.. — fd mIe 1 pvR-4 w 55073.1344 55073.1345 ■ 55073.1353 55073.1439 Na 55073.1450 MUC 45131.0117 aRa MUC Maxwelti Av INN m MEI Mazweil._Av_. Comprehensive Plan Amendments 12 Spokane— COMMUNITY and ECONOMIC DEVELOPMENT Val ley Questions? Comprehensive Plan Amendments 13 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 24, 2015 Department Director Approval El Item: Check all that apply: ❑ consent ❑ information ❑ old business ® new business ❑ public hearing ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: First Reading Proposed Ordinance 15-007 - Official Zoning Map amendments GOVERNING LEGISLATION: RCW 36.70A, SVMC 17.80.140 and 19.30.010 PREVIOUS ACTION TAKEN: On March 10, 2015 the City Council agreed to move the amendments forward to an ordinance first reading. BACKGROUND: For the 2015 amendment period, The Community and Economic Development Department received two privately initiated requests for site-specific Comprehensive Plan amendments and corresponding zoning classification amendments. The Planning Commission held a public hearing on the amendments on January 22, 2015. Following the public hearing the Commission voted 4-3 to recommend Council approve CPA - 2015 -0002. The Commission continued deliberation on CPA -2015-0001 to the February 12, 2015 meeting in order to consider material provided by the applicant at the hearing. Following deliberations at the February 12, 2015, meeting, the Commission voted on a motion to recommend the Council approve CPA -2015-0001. The motion resulted in a tie vote, and the motion failed. CPA -2015-0001 is being forwarded without a recommendation. These amendments were presented to the City Council during an administrative report on March 10, 2015. CPA -2015-0001 and CPA -2015-0002 have been placed in the draft ordinance for adoption. At this time the Council will consider the consolidated proposed zoning map amendments in one ordinance for final adoption at first and second readings. OPTIONS: Move to advance to a second reading scheduled for April 14, 2015, with or without further amendments; or take other action as appropriate. MOTION: Move to advance Ordinance No. 15-007 adopting updates to the Official Zoning Map to a second reading. STAFF CONTACT: Christina Janssen, Planner Martin Palaniuk, Planner ATTACHMENTS: 1) Power Point Presentation (included with 006) 2) Draft Ordinance and attached maps 3) All Supporting materials are included Ordinance 15-006 1 of 1 PowerPoint presentation for Ordinance 15 - with the RCA for the First Reading of DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 15-007 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON, AMENDING THE OFFICIAL ZONING MAP AS ORIGINALLY ADOPTED BY ORDINANCE NO. 07-015 AND AS SUBSEQUENTLY AMENDED; AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS, the City of Spokane Valley (City) adopted the Spokane Valley Municipal Code (SVMC) and the Official City Zoning Map pursuant to Ordinance No. 07-015, on September 25, 2007; and WHEREAS, the SVMC and Official City Zoning Map became effective on October 28, 2007; and WHEREAS, the Washington State Growth Management Act (GMA) allows comprehensive plans to be amended annually (RCW 36.70A130); and WHEREAS, amendments to the City of Spokane Valley Comprehensive Plan (Comprehensive Plan) may be initiated by the Planning Commission (Commission), the City Council (Council), citizens, or by the Community Development Director based on citizen requests or when changed conditions warrant adjustments; and WHEREAS, the GMA requires comprehensive plans to be implemented with development regulations, including the zoning of property consistent with land use map designations; and WHEREAS, zone changes under consideration with the annual Comprehensive Plan amendments are to be considered as area -wide rezones pursuant to SVMC 17.80.140; and WHEREAS, consistent with the GMA, the City adopted Public Participation Guidelines to direct the public involvement process for adopting and amending comprehensive plans and area -wide rezones; and WHEREAS, the SVMC provides that amendment applications shall be received until November 1 of each year; and WHEREAS, the Official City Zoning Map has been amended by Ordinance 07-027, Ordinance No. 08-012, Ordinance No. 09-006, Ordinance No. 09-009, Ordinance No. 09-040, Ordinance No. 10- 008, Ordinance No. 11-002, Ordinance No. 11-008, Ordinance 11-010, Ordinance No. 12-015, Ordinance 12-019; Ordinance 13-009 and Ordinance 14-006; and WHEREAS, applications were submitted by the applicants to amend the Comprehensive Plan and Zoning Maps for the purpose of beneficially using the property described herein; and WHEREAS, on November 26, 2014, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106 of the City's intent to adopt amendments to the Comprehensive Plan; and WHEREAS, staff conducted an environmental review to determine the potential environmental impacts from the proposed amendments; and Ordinance 15-007 Zoning Map Changes Page 1 of 5 DRAFT WHEREAS, on December 12, 2014, after reviewing the environmental checklists, staff issued a Determination of Non -Significance (DNS) for the proposals, published the DNS in the Valley News Herald, and where appropriate posted the DNS on the sites and mailed the DNS to all affected public agencies; and WHEREAS, on December 12, 2014, notice of the Commission public hearing was published in the Valley News Herald; and WHEREAS, on January 6, 2015, notice of the Commission hearing was mailed to all property owners within 400 feet of the subject properties; and WHEREAS, on January 6, 2015, notice of the Commission hearing had been posted on all the subject properties; and WHEREAS, on January 8, 2015, the Commission conducted a study session to review the proposed amendments; and WHEREAS, on January 22, 2015, the Commission received evidence, information, public testimony, and a staff report and recommendation at a public hearing and voted to forward CPA -2015- 0002 to Council with a recommendation for approval; and WHEREAS, on February 12, 2015, the Commission continued deliberations on CPA -2015-0001. CPA -2015-0001 was forwarded to Council without a recommendation as the Commission vote ended in a tie; and WHEREAS, on March 10, 2015, Council conducted a briefing to review the proposed amendments; and WHEREAS, on March 24, 2015, Council considered a first ordinance reading to adopt the proposed amendments; and WHEREAS, on April 14, 2015, Council considered a second ordinance reading at which time Council approved written findings of fact setting forth the basis for recommending approval of the proposed amendments. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Purpose. The purpose of this Ordinance is to amend the Official Zoning Map, originally adopted through Ordinance No. 07-015 and as subsequently amended, in order to permit the property described herein to be used in a manner consistent with the same. Section 2. Findings. The Council acknowledges that the Commission conducted appropriate investigation and study and held a public hearing on the proposed amendments to the Comprehensive Plan, and the Council hereby approves the amendments to the Comprehensive Plan map and text. The Council has read and considered the Commission's findings. Council findings specific to each proposed amendment, if any, are contained in Section 4 below. The Council hereby makes the following general findings applicable to all proposed amendments: 1. SVMC 17.80.140 provides the framework for the public to participate throughout the Comprehensive Plan amendment process, including notice and public hearing requirements. Ordinance 15-007 Zoning Map Changes Page 2 of 5 DRAFT 2. On November 26, 2014, the Washington State Department of Commerce was provided a notice of intent to adopt amendments to the Comprehensive Plan. 3. On December 12, 2014, notice for the proposed amendments was placed in the Valley News Herald. 4. Pursuant to the State Environmental Policy Act set forth in chapter 43.21C RCW (SEPA), environmental checklists were required for each proposed Comprehensive Plan map amendment. 5. Staff reviewed the environmental checklists and a threshold determination was made for each Comprehensive Plan amendment. 6. On December 12, 2014, Determinations of Non -Significance (DNS) were issued for the requested Comprehensive Plan amendments. 7. On December 12, 2014, the DNS's were published in the City's official newspaper, the Valley News Herald, consistent with SVMC 21.20. 8. The procedural requirements of SEPA and SVMC Title 21 have been fulfilled. 9. On January 6, 2015, individual notice of the site-specific map amendment proposals were, or had been previously, mailed to all property owners within 400 feet of each affected site. 10. On January 6, 2015 each site subject to a site-specific amendment was, or had been previously, posted with a "Notice of Public Hearing" sign, with a description of the proposal. 11. The Commission and Council have reviewed the proposed amendments concurrently to evaluate the cumulative impacts. The review was consistent with the annual amendment process outlined in SVMC 17.80.140 and chapter 36.70A RCW. 12. On January 22, 2015, the Commission held a public hearing on each of the Comprehensive Plan amendments. After receiving public testimony, the Commission deliberated and voted to forward CPA -2015-0002 to Council with a recommendation for approval. 13. On February 12, 2015, the Commission continued deliberations on CPA -2015-0001. CPA -2015- 0001 was forwarded to Council with no recommendation, as the Commission vote ended in a tie. 14. The Commission adopted findings for CPA -2015-0001 and CPA -2015-0002. Such findings were presented to Council. Specific findings for CPA -2015-0001 are contained in Section 4, below. 15. The Council adopts the Commission findings as the Council findings for CPA -2015-0002, as set forth in Attachment "B". 16. The proposed amendments to the Comprehensive Plan are consistent with GMA and do not result in internal inconsistencies within the Comprehensive Plan itself. 17. The goals and policies of the Comprehensive Plan were considered and the proposed amendments are consistent with the Comprehensive Plan. 18. Findings were made and factors were considered to ensure compliance with approval criteria contained in SVMC 17.80.140H (Comprehensive Plan amendments and area -wide rezones). Ordinance 15-007 Zoning Map Changes Page 3 of 5 DRAFT 19. The Comprehensive Plan land use map and text amendments will not adversely affect the public's general health, safety, and welfare. Section 3. Property. The properties subject to this Ordinance are described in Attachment "A" (map). Section 4. Map Amendments. Pursuant to RCW 36.70A.130, the City of Spokane Valley Zoning Map, as originally adopted through Ordinance No. 07-015 and as subsequently amended, is hereby amended as set forth in Attachment "A" (map). The Zoning Map amendments are generally described as follows: Map Amendments File No. CPA -2015-0001: Proposal: Site-specific Comprehensive Plan map amendment requesting to change the designation from Office (0) with an Office (0) zoning classification to a Community Commercial (C) designation with a Community Commercial (C) zoning classification. Applicant: Jim Cross and Rainyday Dagator, LLC 7607 W. Gratz Drive Boise, ID 83709 Amendment Location: Parcels 45104.9145, 45104.9146, 45104.9156 & 45104.9157 addressed as 13110, 13120, and 13220 E. Nora Avenue; generally located 1300 feet west of the intersection of Maurer Rd. and Nora Avenue; further located in the SW 1/4 of the SE 1/4 of Section 10, Township 25 North, Range 44 East, Willamette Meridian, Spokane County, Washington. Council Findings: 1. The public health, safety, welfare, and protection of the environment may be served by the proposed amendment. The proposal meets the desirable size as outlined in the SVMC 19.060.050 and the locations visibility along the I-90 corridor lends itself to regional services and businesses. 2. The proposed amendment is consistent with GMA chapter 36.70A RCW, and provides a suitable land use designation consistent with the City's GMA compliant Comprehensive Plan. 3. The proposed amendment does respond to a substantial change in conditions beyond the property owner's control. The site does not appear to be conducive to residential development or office uses as the site has sat vacant. Residential uses in the area appear to be on the decline and other commercial uses located in the area have been successful. 4 The amendment does not correct a mapping error. 5. The amendment does not address an identified deficiency in the Comprehensive Plan. 6. Pursuant to SVMC Title 21 (Environmental Controls), the City determined that the proposed amendment would not have a probable significant adverse impact on the environment. 7. Commercial development on the south side of Interstate 90 should provide services for local economic demand and is consistent with other businesses located in that corridor. The topography of the site provides a barrier between the multifamily development to the south and the City's development regulations will ensure compatibility with the existing neighborhood. 8. The proposal will likely promote the most appropriate use of the property. Council Decision: The request is approved. File No. CPA -2015-0002: Proposal: Site-specific Comprehensive Plan map amendment requesting to change the designation from Low Density Residential (LDR) with a Single -Family Residential (R-3) zoning classification to a Mixed Use Center (MUC) designation with a Mixed Use Center (MUC) zoning classification. Applicant: Patricia Abraham 1920 N. Greenacres Rd Spokane Valley, WA 99216 Ordinance 15-007 Zoning Map Changes Page 4 of 5 DRAFT Amendment Location: Parcels 45124.0203 & 45124.0151; addressed as 1603 & 1625 N. Flora Rd; generally located on the northwest corner of Mission Avenue and Flora Rd; further located in the SE 1/4 of Section 12, Township 25 North, Range 44 East, Willamette Meridian, Spokane County, Washington. Council Findings: See Attachment "B". Council Decision: The request is approved. Section 5. Zoning Map/Official Controls. Pursuant to RCW 35A.63.100, for the purpose of regulating the use of land and to implement and give effect to the Comprehensive Plan, the City hereby amends the Official City Zoning Map as set forth in Attachment "A". Section 6. Adoption of Other Laws. To the extent that any provision of the SVMC, or any other law, rule, or regulation referenced in the attached Zoning Map(s) is necessary or convenient to establish the validity, enforceability, or interpretation of the Zoning Map(s), then such provision of the SVMC, or other law, rule, or regulation is hereby adopted by reference. Section 7. Map - Copies on File -Administrative Action. The Zoning Map is maintained in the office of the City Clerk as well as the City Department of Community and Economic Development. The City Manager or designee, following adoption of this Ordinance, is authorized to modify the Zoning Map in a manner consistent with this Ordinance, including correcting scrivener's errors. Section 8. Liability. The express intent of the City is that the responsibility for compliance with the provisions of this Ordinance shall rest with the permit applicant and their agents. This Ordinance and its provisions are adopted with the express intent to protect the health, safety, and welfare of the general public and are not intended to protect any particular class of individuals or organizations. Section 9. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 10. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this day of April, 2015. ATTEST: Mayor, Dean Grafos City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 15-007 Zoning Map Changes Page 5 of 5 CPA -2015-0001 Zoning Map I 45104.9131 - - Indiana. Ay - 45104:9161 45104.9163 —16? 45104.9162 1 45103.0231 4-1-010A7N=EV,AaL E ;Y 45104.0316 45103.02010 45103.0202 45104.9150 Ti M 45152.0605 761.3 _,0 MaxweilLA-v: 1:0(ti \--CY 45151.9016 45151.9022 45151.9025 45151.9023 380.66 761.3 Feet This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 45151._17011_*i:_ 45151. 07161 W51-510708 45151.1703 MF -1 R-3 I , 45125.91571-2 45124.0105 R-2 Zoning Map CPA -2015-0002 —1 Knox'_Av 45124.0108 I a ----- 'Indiana_A SPOKANE VALLEY N O u 45124.0138 Ln NJ N O N Deschutes 111 Baldwin ea A 1 45124.0204 Old Mission q, , __________ _I l --- . L` Q f / y0 45131.0117 7 NILTC a�a 45131.0114 % r ^ • 45131.0116 / -- ' 45131.0117 45135.0314 _ 913.3 0 45131.0104 - 45131.0103 45131.0107 t_ 45131.0501 �-- 456.67 913.3 Feet Nora`TAv gusts Ct __ _ J r 0 m O- _n Maxwell`Av 55182.0813 to CO 0 N Ln Lri N co Share' 6 Ssie : N I 10i tit CO00 N O n- 0. U1 LTI O J W 00 0 -�—Iss 2-..1 �)) tr, \ \ "fin. -7P7 __ -Indiana_ =-Ay-- _ t1I W O 3 w Ln r A Itrt 0 O J W 00 CO 0 'Nora' -Ln I l f l ILn vista Ln. o -----Ln Ln O • N W W F. r— vi --.1 �� A Mission Ln co D N n u wimps A I 0 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. II Li" co55182.0104 o R-3 to Lnco 00 to .--1 N 7-) or�iN to NNO lrl (1 t/t 1O 03t!l N "1 N J to N 0- w 41 N r J I O r FINDINGS AND RECOMMENDATION OF THE SPOKANE VALLEY PLANNING COMMISSION FOR PROPOSED 2015 COMPREHENSIVE PLAN AMENDMENT 2015-0002 February 26, 2015 A. Background: 1. The Spokane Valley Comprehensive Plan (Comprehensive Plan) includes an annual amendment cycle that runs from November 2°1 to November 1s` of the following year. The Planning Commission considers applications received prior to November 1s`, typically in late winter/early spring of the following year, with a decision by City Council typically in late spring/early summer. 2. For the 2015 Comprehensive Plan annual amendment cycle, the City received two privately initiated requests for site-specific Comprehensive Plan amendments, designated as CPA -2015-0001 and CPA -2015-0002. Sites approved for a Comprehensive Plan amendment receive a zoning classification consistent with the new land use designation. The City did not initiate any Comprehensive Plan text amendments. The two proposed amendments were considered concurrently and cumulatively regarding potential impacts pursuant to RCW 36.70A.130(2)(b). B. Findings: Pursuant to Spokane Valley Municipal Code 17.80.140(H), the Planning Commission makes the following findings with regard to CPA -2015-0002: 1. Spokane Valley Municipal Code (SVMC) 17.80.140 provides the framework for the public to participate throughout the Comprehensive Plan amendment process, including notice and public hearing requirements. 2. On December 15, 2014, the Department of Commerce was provided a notice of intent to adopt amendments to the Comprehensive Plan. 3. Pursuant to the State Environmental Policy Act set forth in chapter 43.21C RCW (SEPA), environmental checklists were required for each proposed Comprehensive Plan map and text amendment. 4. Staff reviewed the environmental checklists, and a threshold determination was made for each proposed Comprehensive Plan amendment. Optional Determinations of Non -Significance (DNS) were issued for each of the proposed Comprehensive Plan amendments on December 12, 2014. 5. The Planning Commission finds the procedural requirements of SEPA and SVMC Title 21 have been fulfilled. 6. On January 2, 2015, notice for the proposed amendment was placed in the Spokane Valley News Herald and the subject site was posted with a "Notice of Public Hearing" sign, with a description of the proposal. 7. Individual notice of the site-specific map amendment proposal was mailed to all property owners within 400 feet of the subject site. 8. The Planning Commission reviewed the proposed amendment concurrently to evaluate the cumulative impacts consistent with RCW 36.70A.130(2)(b). The review was consistent with the annual amendment process outlined in SVMC 17.80.140 and chapter 36.70A RCW (Growth Management Act). 9. On January 22, 2015 the Planning Commission held a public hearing on proposed Comprehensive Plan amendment CPA -2015-0001. 10. The public health, safety, welfare, and protection of the environment may be served by the proposed amendment. A change to Mixed Use Center (MUC) would provide opportunities for a variety of uses to occur on the site. The allowed new uses are varied and include retail, office, storage, and multi -family residential. At Planning Commission Findings and Recommendation CPA -2015-0002 Page 1 of 4 the time of development, improvements such as sidewalks and drainage facilities may be required. Development may also provide employment opportunity, increased housing options, or access to neighborhood amenities such as a self - storage facility, convenience store, daycare, restaurant, medical or dental clinic, or banks as examples. 11. The proposed amendment to the Comprehensive Plan is consistent with Growth Management Act (GMA) chapter 36.70A RCW. Specifically the following planning goals would be met: a. Encourage a wide range of housing types and densities commensurate with the community's needs and preferences. b. Provide neighborhood and community scale retail centers for the City's neighborhoods. c. Encourage the development of mixed use areas that foster community identity and are designed to support pedestrian, bicycle, and regional transit. d. Encourage diversity in design to meet the housing needs of the residents of the community and region. e. Cities required to plan under GMA shall ensure amendments to their comprehensive plans provide sufficient capacity of land suitable for development within their jurisdictions. This shall include the accommodation of medical, governmental, educational, institutional, commercial, and industrial facilities related to growth. 12. The proposed amendment responds to a substantial change in conditions beyond the property owner's control. Several single-family and duplex dwelling subdivisions have occurred north and east of the site. Substantial multi -family development has occurred west of the site with the construction of the River House apartments. Mission Avenue and Flora Road are designated minor arterial roadways and a round -about was constructed at their intersection. A large vacant MUC parcel is located south of the site, and a greenhouse operation occurs adjacent to the site. The site has been impacted by the increased traffic, construction, and commercial activity. These changing conditions combine to make the extension of the MUC zoning to the parcels reasonable and appropriate. 13. The proposed amendment does not correct a mapping error. 14. The proposed amendment does not address an identified deficiency in the Comprehensive Plan. 15. The proposed amendment and zone change would allow the construction of multi- family or commercial buildings to a height of up to 60 feet. Regulations such as relational height standards, setbacks, screening, and landscaping would address impacts from incompatible uses. Environmental impacts would be addressed at time of development and impacts not addressed by regulations would require mitigation prior to permit approval. 16. The proposed amendment and zone change have the potential to reduce open space if developed with buildings. However, this is privately owned property and development is allowed consistent with zoning regulations. The smaller lot located on the northwest corner of Mission and Flora consists of a residential home with an accessory building. The larger parcel consists of a residential home with an accessory building. Approximately two acres of the larger parcel are vacant and covered with natural vegetation. No effect on streams, lakes, or rivers is anticipated. 17. Commercial and multi -family development may have an impact on the adjacent residential uses. All development shall adhere to the development requirements contained in SVMC Title 22. Those requirements include Type I screening and 20 foot setbacks for any building on the site adjacent to a residential use or zone. Planning Commission Findings and Recommendation CPA -2015-0002 Page 2 of 4 Type 1 screening consists of a six-foot sight obscuring fence with a five-foot wide landscaped area vegetated with a combination of trees and shrubs that will reach at least six feet in height at maturity. The proposed amendment would be compatible with multi -family and commercial uses located west of the site. Several single- family residences lie adjacent to the site along the north boundary and across Flora Road from the site. Development requirements would serve to mitigate impacts to the single family uses, but the single family uses may experience visual and noise impacts from new development. 18. The site is located at the intersection of two minor arterial roadways. Sewer is provided by Spokane County Utilities and is available to the site. Public transportation is not available to the site but is identified in the Spokane Transit Authority Comprehensive Plan as a future route. A Centennial Trail trailhead and Greenacres Park are both located near the site. The site is located within the Central Valley school district, and is within the Consolidated Irrigation District service area. 19. The change to MUC would provide opportunities for a variety of uses including retail, office, storage, and multi -family residential. Development may provide employment opportunity, increase housing options, or access to neighborhood amenities such as a self -storage facility, convenience store, daycare, restaurant, medical or dental clinic, or a bank. 20. As shown in Figure 2.1 of the Comprehensive Plan, 3.5% of the land in the City is designated MUC. The MUC designation is primarily located along the Indiana and Trent Avenue corridors. Over half (56%) of the MUC designated land is found in the six largest parcels. The property owners have requested the MUC designation in order to develop the property. 21. Due to the size of the property, the proposed amendment would not significantly increase population density and does not require population analysis. 22. The proposed amendment is generally inconsistent with the Comprehensive Plan, Chapter 10 — Neighborhoods. The proposed amendment is generally consistent with the following chapters of the Comprehensive Plan: Chapter 2 — Land Use; Chapter 3 — Transportation; and Chapter 7 — Economic Development. C. Conclusion: The Planning Commission finds compliance with SVMC 17.80.140(H) — Comprehensive Plan Amendment Approval Criteria for CPA -2015-0002. Proposed 2015 Comprehensive Plan amendment CPA -2015-0002 is consistent with the goals and policies of the Comprehensive Plan, and will promote the public health, safety, welfare, and protection of the environment. D. Recommendation: The Spokane Valley Planning Commission recommends that the City Council approve proposed 2015 Comprehensive Plan amendment CPA -2015-0002. Approved this 26th day of February, 2015. Joe Stoy, Chairman ATTEST Planning Commission Findings and Recommendation CPA -2015-0002 Page 3 of 4 Deanna orton, Planning Commission Secretary Planning Commission Findings and Recommendation CPA -2015-0002 Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 24, 2015 Department Director Approval: X Check all that apply: ['consent ❑ old business ® new business ['public hearing ['information ❑ admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Proposed Ordinance No. 15-008 imposing an additional 1.3% special excise tax on the sale or charge for lodging GOVERNING LEGISLATION: RCW 67.28 and SVMC 3.20. PREVIOUS COUNCIL ACTION TAKEN: City imposed a 2% special excise tax on lodging in 2003 pursuant to RCW 67.28.180. Council heard an administrative report on February 10, 2015. BACKGROUND: In 2003, the City imposed a 2% tax on all charges for furnishing lodging at hotels and motels (the "state credit lodging tax") pursuant to RCW 67.28.180. The state credit lodging tax is taken as a credit against the 6.5% state sales tax, so that the total tax a patron pays in retail sales tax and the state credit lodging tax combined is equal to the retail sales tax in the jurisdiction. State of Washington City of Spokane Valley Spokane County Criminal Justice Spokane PFD Public Safety Juvenile Jail Mental Health Law Enforcement Communications Spokane Transit Authority Hotel / Motel Tax Total sales tax Retailer Hotelier x6.50% 4.5071 0.85% 0.85% 0.15% 0.15% 0.10% 0.10% 0.10% 0.10% 0.10% 0.10% 0.10% 0.10% 0.10% 0.10% 0.10% 0.10% 0.60% 0.60% 0.00% 2.00%I 8.70% 8.70% The proceeds of the state credit lodging tax may be used for tourism promotion, which includes; a. Tourism marketing. b. The marketing and operations of special events and festivals. c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. Currently, the City Council distributes proceeds from the state credit lodging tax to recipients and in amounts recommended by the Lodging Tax Advisory Committee ("LTAC") on an annual basis. 1 Pursuant to RCW 67.28.181, the City is authorized to levy an additional special excise tax in an amount up to either 2%, or an amount that when combined with certain other applicable sales and lodging taxes imposed upon the sale of lodging, equals 12%. The total amount of applicable taxes on lodging within the City currently is 10.7%, as shown in the table below. Regular Sales Tax Lodging Tax As it Currently Exists Potential Addition Maximum Sales tax State of Washington 6.50% 4.50% City of Spokane Valley 0.85% 0.85% Spokane County 0.15% 0.15% Criminal Justice 0.10% 0.10% Spokane PFD 0.10% 0.10% Public Safety 0.10% 0.10% Juvenile Jail 0.10% 0.10% Mental Health 0.10% 0.10% Law Enforcement Communications 0.10% 0.10% Spokane Transit Authority 0.60% 0.60% Total sales tax 8.70% 6.70% 6.70% 4.50% 0.85% 0.15% 0.10% 0.10% 0.10% 0.10% 0.10% 0.10% 0.60% Lodging tax City of Spokane Valley Spokane PFD Total lodging tax 0.00% x_2.00% _ 1.30% 3.30% 0.00% 2.00% --- 2.00% 0.00% 4.00% 1.30% 5.30% Total tax 8.70% 10.70% 1.30% 12.00% Based on the 12% limit, the City could impose and levy an additional amount of lodging tax up to 1.3%. On February 25, 2015, the LTAC met to discuss various items. At that meeting, based upon a discussion raised by Councilmember Wick, the LTAC moved, seconded and unanimously agreed to request Council to pass an additional 1.3% lodging tax to be put into a fund dedicated for a large sporting venue or venues for tourism facilities that generate overnight guests. Based upon the motion approved by the LTAC, the funds would be limited to capital expenditures toward a large sports venue or towards other venues that increase tourism promotion by generating overnight guests. In order to impose an additional tax, RCW 67.28.1817 requires that the municipality provide a 45 - day period for the LTAC to comment on any new tax or tax increase before passing a new tax or imposing a tax increase. Based on the date of the recommendation from the LTAC, if the Council desired to impose an increased lodging tax amount above the already -imposed state credit lodging tax, it could only do so after April 11, 2015. Additionally, based on changes made during the 2013 legislative session, once the tax is increased, any proposal to use such taxes would require the City to apply to the LTAC and receive a recommendation for use of those funds. 2 In 2013, as part of City Council's approval process, the City Council adopted goals and priorities for the use of lodging tax revenues, one of which is to: Utilize funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley (this option is limited to facilities owned by a municipality or public facility district). With the proposed limitation recommended by the LTAC, the funds would be set aside as a capital reserve and would not be subject to appropriation by the LTAC and City as part of its annual distribution process until a project or plan for a tourism facility was developed and proposed by the City. Proposed Ordinance No. 15-008 amends SVMC 3.20 to impose the additional special excise tax on the sale or charge made for furnishing of lodging in the amount of 1.3% as allowed pursuant to RCW 67.28.181. Further, SVMC 3.20 is amended to require the amount collected from the additional 1.3% to be placed into a separate fund. The revenues received from the additional 1.3% are limited to acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the lodging tax, as allowed and provided by law. OPTIONS: Move to advance to a second reading, with or without further amendments; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance No. 15-008, amending SVMC 3.20 to impose an additional special excise tax on the sale of lodging to be used for certain capital expenditures for tourism promotion purposes, to a second reading. BUDGET/FINANCIAL IMPACTS: In the 2015 Budget, the City estimated the existing 2% lodging tax will generate $510,000. Based upon this, the imposition of an additional 1.3% tax would generate approximately $331,500 over a full year. Assuming limited tax general obligation (LTGO) bonds were issued with 2% costs of issuance over 30 years at an annual interest rate of 5%, $331,500 would service debt on a $4,996,000 bond issue. STAFF CONTACT: Mark Calhoun and Erik Lamb ATTACHMENTS: Proposed Ordinance No. 15-008 3 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 15-008 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL CODE CHAPTER 3.20 TO LEVY AND IMPOSE AN ADDITIONAL 1.3% SPECIAL EXCISE TAX ON THE SALE OR CHARGE MADE FOR THE FURNISHING OF LODGING WITHIN THE CITY OF SPOKANE VALLEY PURSUANT TO RCW 67.28.181, TO BE USED FOR CERTAIN CAPITAL PURPOSES FOR TOURISM PROMOTION, CREATING A SPECIAL FUND FOR THE TAX, AND OTHER MATTERS RELATING THERETO. WHEREAS, pursuant to RCW 67.28.180, in 2003, the City levied a 2% special excise tax on the sale or charge made for the furnishing of lodging that is subject to tax under chapter 82.08 RCW (the "state -credit lodging tax") within the City of Spokane Valley (the "City") to be used for tourism promotion purposes, acquisition of tourism -related facilities, or operation of a tourism -related facility; and WHEREAS, pursuant to RCW 67.28.1801, the state -credit lodging tax is credited against the existing Washington State sales tax, resulting in no net increase in the amount of sales taxes imposed upon the furnishing of lodging; and WHEREAS, pursuant to RCW 67.28.181, the City is authorized to levy an additional special excise tax on the sale or charge made for the furnishing of lodging that is subject to tax under chapter 82.08 RCW ("additional lodging tax") at a rate not to exceed the lesser of two percent or a rate that, when combined with all other taxes imposed upon sales of lodging within the municipality under chapter 67.28 RCW and chapters 36.100, 67.40, 82.08, and 82.14 RCW, equals 12 percent; and WHEREAS, pursuant to RCW 67.28.1817, any municipality that proposes imposition of a tax or an increase in the rate of tax under chapter 67.28 RCW shall submit the proposal to the City's Lodging Tax Advisory Committee ("LTAC") for review and comment and shall not take any final action or pass the proposal until at least 45 days after submission of the proposal to the LTAC; and WHEREAS, on February 25, 2015, the LTAC conducted a public meeting, at which meeting the LTAC discussed an increase to the additional lodging tax and moved and approved unanimously to request City Council "to pass an additional 1.3% lodging tax to be put into a fund dedicated for a large sporting venue or venues for tourism facilities that generate overnight guests"; and WHEREAS, City Council desires to establish and levy such additional lodging tax in the amount of 1.3% to be put into a fund dedicated for a large sporting venue or venues for tourism facilities that generate overnight guests, as provided by law. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Amendment. Chapter 3.20 of the Spokane Valley Municipal Code is hereby amended as follows: 3.20.010 Imposition of tax on the furnishing of lodging. A. Imposition. 1. There is levied a special excise tax of two percent on the sale of or charge made for the furnishing of lodging that is subject to tax under Chapter 82.08 RCW, pursuant to RCW 67.28.180. Ordinance 15-008 Page 1 of 3 1 DRAFT 2. There is levied a separate special excise tax of 1.3 percent on the sale of or charge made for the furnishing of lodging that is subject to tax under Chapter 82.08 RCW, pursuant to RCW 67.28.181. B.. Tax Imposed. The tax imposed under Chapter 82.08 RCW applies to the sale of or charge made for the furnishing of lodging by a hotel, motel, rooming house, tourist court or trailer camp, and the granting of any similar license to use real property, as distinguished from the renting or leasing of real property. It shall be presumed that the occupancy of real property for a continuous period of one month or more constitutes a rental or lease of real property and not a license to temporarily use and enjoy the same. BC. Definitions. The definitions of "selling price," "seller," "buyer," "consumer," and all other definitions as are now contained in RCW 82.08.010, and subsequent amendments thereto, are adopted as the definitions for the taxes levied pursuant to in this Cehapter 3.20 SVMC. CD. Imposition of Tax in Addition to Other Taxes and Fees. The tax levied in this chapter pursuant to SVMC 3.20.010(A)(1) shall be a credit against the amount of sales tax (Chapter 82.08 RCW) due the state of Washington on the sale of lodging as set forth herein. 3.20.020 Creation of tourism -promotion fund. A. There is created a special fund in the treasury of the City of Spokane Valley termed the "hotel/motel tax fund" into which all taxes collected pursuant to under this chapterSVMC 3.20.010(A)(1) shall be placed and used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition of tourism -related facilities, or operation of tourism -related facilities or to pay for any other uses as authorized in Chapter 67.28 RCW, as the same now exists or may hereafter be amended. B. There is created a special fund in the treasury of the City of Spokane Valley termed the "hotel/motel tax — tourism facilities fund" into which all taxes collected pursuant to SVMC 3.20.010(A)(2) shall be placed and used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed pursuant to Chapter 3.20 SVMC, as allowed and provided by law. 3.20.030 Administration. For the purposes of this cChapter 3.20 SVMC, the tax as levied in this chapter will shall be administered as follows: A. The Department of Revenue is designated as the agent of the City of Spokane Valley for the 1 purposes of collection and administration of the taxes levied pursuant to SVMC 3.20.010(A)(1) and SVMC 3.20.010(A)(2). B. The administrative provisions contained in RCW 82.08.050 through 82.08.060 and in Chapter 82.32 RCW shall apply for administration and collection of the tax by the Department of Revenue. C. All rules and regulations adopted by the Department of Revenue for the administration of Chapter 82.08 RCW are adopted by reference. D. The Department of Revenue is authorized to prescribe and utilize such forms and reporting procedures as the department may deem necessary and appropriate. Ordinance 15-008 Page 2 of 3 DRAFT 3.20.040 Lodging tax advisory committee. The eCity eCouncil shall establish a lodging tax advisory committee consisting of five members. Two members of the committee shall be representatives of businesses required to collect the tax, and at least two members shall be persons involved in activities authorized to be funded pursuant toby thin eChapter 3.20 SVMC. The City shall solicit recommendations from organizations representing businesses that collect the tax and organizations that are authorized to receive funds pursuant tounder this cChapter 3.20 SVMC. The committee shall be comprised equally of members who represent businesses required to collect the tax and members who are involved in funded activities. One member of the committee shall be from the eCity eCouncil. Annually, the membership of the committee shall be reviewed. The Mayor shall nominate persons and the eCouncil-member for the lodging tax advisory committee with eCouncil confirmation of the nominees. Nominations shall state the term of committee membership. Appointments shall be for either a one or a and two-year terms. 3.20.050 Violation — Penalty. It is unlawful for any person, firm, or corporation to violate or fail to comply with any of the provisions of this cChapter 3.20 SVMC and such violation shall constitute a misdemeanor. Each day of violation shall be considered a separate offense. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this 14th of April, 2015. ATTEST: Dean Grafos, Mayor City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 15-008 Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 24, 2015 Check all that apply: ❑ consent ❑ old business ❑ information ['admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 15-003 Amending 2015 Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: Council adopted the 2015-2020 Six Year TIP on June 24, 2014, Resolution #14-006; Council approval for HSIP (Highway Safety Improvement Program) Grant Applications was received July 8, 2014; Council adopted the Second Amended 2014 TIP on October 14, 2014, Resolution 14-010. Council received an informational agenda item outlining the changes proposed for amending the 2015 TIP on February 24, 2015, an Admin Report on March 3, 2015, and conducted a Public Hearing on this matter on March 10, 2015. BACKGROUND: Council adopted the 2015-2020 TIP based upon information staff had at that time relative to available funds and how those funds could be utilized for transportation projects. Since the adoption of the 2015-2020 TIP, staff submitted grant applications for the following projects that were selected for funding that will begin in 2015: • McDonald Rd Safety Improvement Project (PE), 16th to Mission (HSIP) • Reflectorized Signal Backplate Project (PE), 10 Intersections Citywide (HSIP) • Seth Woodard Elementary Sidewalk Improvement Project (PE), Mission Ave - Lily to Park (CDBG) [Community Development Block Grant] The City received funds from the Spokane Transit Authority (STA) to upgrade pedestrian facilities at the Evergreen and Indiana intersection: • Evergreen/Indiana Transit Access Improvement Project Additional proposed changes identified in the Amended 2015 TIP include the following: Removed projects: • Bowdish Sidewalk - 8th to 12th • Fancher Bridge over BNSF RR Expansion Joint Repair • Park Road Sidewalk Project • Barker Rd/BNSF Grade Separation • Spokane Valley/Millwood Trail Added Projects: • Pines Rd Underpass at BNSF & Trent (RW Only) During the 2015 Budget process City staff identified the following projects for the Pavement Preservation Fund 311: • Argonne, Sprague to Appleway • Montgomery, Dartmouth to University • Maxwell, Houk and Sinto, Pines (SR -27) to Houk • Sullivan Rd Preservation Project w/ WSDOT, Trent to Wellesley Carryover projects from 2014: • Mission Ave Improvement Project (PE/RW Only) • Sullivan/ Euclid Concrete Intersection (PE Only) • Mansfield Ave Connection Project • University Rd/I-90 Overpass Study • Pines (SR-27)/Grace Intersection Safety Project • Sullivan Road Corridor Traffic Study • Appleway Trail Phase 2 Based on this information, it is recommended that the 2015 TIP be amended to reflect the deletion of the projects that did not receive funding, include those projects that were not completed in 2014 and have carried over to the 2015 construction season, and include those added projects to the 2015 construction season. Since the City uses Real Estate Excise Tax (REET) monies as matching funds for state and federal grants, this amendment to the current -year TIP is necessary to meet the state law that requires REET funds to only be used on projects that have been identified in an adopted plan. Attached is a summary of the proposed changes. A public hearing on these changes to the 2015 TIP was conducted on March 10, 2015. OPTIONS: 1) Adopt the Amended 2015 TIP with or without additional changes; or 2) take further action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to Approve Resolution 15-003, adopting the 2015 amended TIP. BUDGET/FINANCIAL IMPACTS: The projects costs shown in the draft Amended 2015 TIP are preliminary and may be adjusted prior to adoption to reflect 2014 year-end adjustments. There are sufficient capital project funds to cover the local match for these projects. STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer Eric Guth, Public Works Director ATTACHMENTS: Resolution 15-003, Draft Amended 2015 TIP DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 15-003 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING THE 2015 TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CITY OF SPOKANE VALLEY, AND OTHER MATTERS RELATING THERETO. WHEREAS, the Spokane Valley City Council Adopted the 2015-2020 Six Year Transportation Improvement Program (TIP) on June 24, 2014, Resolution #14-006, with such program acting as a guide for the coordinated development of the City's transportation system; and WHEREAS, changes in certain funding sources and project schedules have occurred; and WHEREAS, the attached Amended 2015 TIP incorporates said changes for year 2015; and WHEREAS, the amendments to the 2015 TIP are consistent with Spokane Valley' s adopted Comprehensive Plan. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. The City Council hereby adopts the attached Amended 2015 TIP for the City of Spokane Valley for the purpose of guiding the design, development and construction of local and regional transportation improvements for the year 2015. Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this 24th day of March, 2015. City of Spokane Valley Dean Grafos, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Resolution 15-003 Amending 2015 TIP City of Spokane Valley Department of Public Works Adopted 2015 Transportation Improvement Program Proj. # Project From To Primary Source City Amount Total 2015 Project Costs 1 0060 Argonne Road Corridor Improvements 2 0145 Spokane Valley -Millwood Trail (PE Only) 3 0155 Sullivan West Bridge 4 0167 Citywide Safety Improvements (Bike/Ped.) 5 0201 ITS Infill Project 6 0205 Sprague / Barker Intersection Improvements (PE Only) 7 0206 Sprague / Long Sidewalk Project 8 2015 Street Preservation Project 9 0143 Barker Rd/BNSF Grade Separation 10 Bowdish Sidewalk - 8th to 12th 11 Fancher Bridge over BNSF RR Expansion Joint Repair 12 Park Road Sidewalk Project 13 Sullivan Corridor ITS (PE Only) 14 0188 Sullivan Rd Resurfacing Project (PE Only) 1-90 SCC Sullivan Various locations Various locations Sprague @ Sprague Various locations Barker 12th Avenue Fancher @ Sinto 1-90 Sprague Trent Valley Mall @Spokane River Barker Long Trent (SR 290) 8th Avenue BNSF RR Indiana Trent (SR 290) Mission CMAQ STP(E) BR HSIP CMAQ City CDBG City Fed/State SRTS FedBR SRTS CMAQ STP(U) All Projects Funded Projects City of Spokane Valley Department of Public Works DRAFT AMENDED 2015 Transportation Improvement Program Resolution 15-003, (3.24.2015 ) $ 253,000 $ 630,000 $ $ 248,000 $ 893,000 $ 8,440,000 $ $ 31,000 $ 41,000 $ 301,000 $ 12,000 $ 12,000 $ $ 236,000 $ 2,000,000 $ 2,000,000 $ 308,000 $ 1,988,000 $ 6,000 $ 52,000 $ 40,000 $ 201,000 $ 8,000 $ 61,000 $ 14,000 $ 105,000 $ 156,000 $ 1,156,000 $ 3,731,000 $15,461,000 $3,665,000 $ 15,147,000 Proj. # Project From To Primary Source City Amount Total 2015 Project Costs 1 0060 Argonne Road Corridor Improvements 2 0123 Mission Ave Improvement Project (PE/RW Only) 3 0141 Sullivan / Euclid Concrete Intersection (PE Only) 4 0155 Sullivan West Bridge #4508 5 0205 Sprague / Barker Intersection Improvements (PE Only) 6 0156 Mansfield Ave Connection Project 7 0159 University Rd/I-90 Overpass Study 8 0166 Pines (SR-27)/Grace Intersection Safety Project 9 0167 Citywide Safety Improvements (Bike/Ped.) 10 0177 Sullivan Road Corridor Traffic Study 11 0176 Appleway Trail Phase 2 (CN) 12 0201 ITS Infill Project 13 2015 Street Preservation Projects Argonne Montgomery Maxwell, Houk, & Sinto 14 0211 Sullivan Rd Preservation Project 15 0216 Sullivan Rd Preservation Project (WSDOT) 16 Sullivan Corridor ITS (PE Only) 17 0206 Sprague / Long Sidewalk Project 18 McDonald Rd Safety Improvement Project (PE Only) 19 Reflectorized Signal Backplate Project 20 Evergreen/Indiana Transit Access Imp Project 21 Seth Woodard Elementary Sidewalk Imp Project 22 Pines Rd Underpass @ BNSF & Trent (RW Only) 1-90 Flora Sullivan Sullivan Sprague @ Pines (SR 27) University Pines (SR 27) @ Various locations 1-90 University Various locations Various locations Sprague Dartmouth Pines (SR -27) Sprague Trent (SR -290) 1-90 Sprague 16th Various locations Evergreen Lily Mirabeau Pkwy Trent Barker Euclid @Spokane River Barker Houk St. 1-90 Grace Ave Wellesley Evergreen Appleway University Houk Mission Wellesley Trent (SR -290) Long Mission Indiana Park N Cement Rd CMAQ STP(U) STP(U) BR City TIB -UCP CMAQ HS IP HSIP STP(U) CMAQ CMAQ City City City City STP(U) City CMAQ CDBG HSIP HSIP STA CDBG City 548,000 55,000 12,000 1,220,000 12,000 2,100 51,700 74,600 12,100 677,000 40,700 1,295, 700 $ 1,185,000 $ 407,000 $ 87,500 $ 7,200,000 $ 12,000 $ 1,176,000 $ 13,400 $ 664,000 $ 470,000 $ 74,800 $ 677,000 $ 327,500 $ 1,295,700 $ 152,300 $ $552,000 $ 14,300 $ $ $ $ 6,000 $ $ 800 $ $ $ $ 17,000 $ $ 10,000 $ 1,128, 500 $552,000 105,500 236,000 60,000 8,000 85,000 37,000 10,000 All Projects $ 4,753,300 $ 15,811,900 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Funded Projects Added Projects 2014 Carry Over Projects P:\Public Works\Capital Projects\CIP-TIP Funding \2015-2020 TIP Amended 2015-2020\Amended 2015 TIP (Final Draft 2-12-2015).xlsx 3/17/2015 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 24, 2015 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: 2015 SRTC CMAQ/TA Call for Projects GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Council Adopted the 2015-2020 Six Year TIP on June 24, 2014, Resolution #14-006, Council received an Info Memo outlining the CMAQ/TA grant program on March 3, 2015 and a staff Admin Report on March 10, 2015. BACKGROUND: The Spokane Regional Transportation Council (SRTC) issued a 2015 Call for Projects on March 1st, 2015 for the allocation of federal transportation funding for both the Congestion Mitigation & Air Quality (CMAQ) and Transportation Alternatives (TA) programs for the years 2018-2020. The purpose of the CMAQ program is to fund transportation projects or programs that improve air quality and ultimately contribute to the maintenance of the national air quality standards in the Spokane region. CMAQ funding can be used for projects that reduce carbon monoxide (CO) and course particulate matter (PM10) emissions. This table summarizes the 2018-2020 CMAQ and TA programs for Eastern Washington: CMAQ/TA Proposed Projects 2018-2020 CMAQ Call for Projects Travel Demand Management (TDM) Traffic Flow Improvements (TFI) Particulate Matter (PMio) Reductions Transportation Alternatives (TA) % of $ Amount Available 65% 25% 10% 100% $ Total Amount over 3 years $7.5 M $2.9 M $1.1 M $2 M Eligible Project Types Bicycle & Pedestrian Intelligent Transportation Systems Street Sweepers Bicycle and Pedestrian Facilities Transit Paving Dirt Roads Safe Routes to School Projects Carpool & Vanpool Programs Intersection or Corridor Improvements Acquisition & Conversion of Abandoned Railway Corridors for Trails Diesel- Engine Retrofits or Fleet Upgrades Travel Demand Management Programs Turn outs, Overlooks, and Viewing Areas Possible CMAQ and TA Projects: Staff has been evaluating the proposed CMAQ and TA grant criteria to identify potential city projects to review with council. Information used to help develop this draft list of projects includes the City Council's Goals and Priorities 2015-2020 Six Year TIP City of Spokane Valley ITS Plan, City Comprehensive Plan - Bike and Pedestrian Master Plan, and the final drafts of the University Overpass and Sullivan Road Corridor studies. The table summarizes the proposed projects and a rough estimate of their costs (Dollars in parenthesis are the estimated City Match): CMAQ/TAP Proposed Projects Transportation Demand Management (TDM) Traffic Flow Improvements (TFI) PM -10 Reductions Transportation Alternatives (TA) Total Estimated Project Cost ($) $ Amount over 3 years $7.475 M $2.875 M $1.15 M $1.68 M Argonne Rd Bridge at 1-90, New SB Lane & Sidewalk (PE ONLY) $800 k ($108 k) $800 k ($108 k) Appleway Trail - Evergreen to Sullivan $1.28 M ($172 k) $220 k ($45 k) $1.5 M ($217 k) Appleway Trail - University to Balfour $620 k ($84 k) $80 k ($16 k) $700 k ($100 k) Evergreen & Broadway ITS $1.2 M ($162 k) $830 k ($112 k) Pines Rd UP, BNSF & Trent (SR- 290) (PE ONLY) $2 M ($270 k) $2 M ($270 k) Sullivan Rd & Wellesley Intersection Imp Project $800 k ($108 k) $800 k ($108 k) More information for each project is provided in the attached Project Summary Sheets. SRTC allows a maximum of 6 applications per agency for the CMAQ category and a maximum of 2 applications for the TA category. At the March 10, 2015 Council meeting ideas were proposed with regard to changing two of the recommended projects above. One suggestion was to replace the Pines Rd Underpass project with the Sullivan/Trent Overpass Improvement project (both are Bridging the Valley projects). Staff considered this suggestion and would offer the following to be considered in making this change. The Pines Road underpass is currently an at -grade crossing and we believe this underpass improvement would score well in regard to safety, mobility and congestion. Although the Sullivan Bridge improvements are also very important and necessary, it is staff's belief that this project would not score as high because it is an existing grade separated crossing and the improvement would mostly add capacity and not score as well for CMAQ funding criteria. The other suggestion was to replace the Appleway Trail — Evergreen to Sullivan project with the Appleway Trail — Sullivan to Corbin project. In consideration for this suggestion, staff would offer that since funding for the segment between Evergreen and Sullivan from the state legislature has not been secured yet, we suggest not removing this segment from our CMAQ/TA grant request. If state funding does not materialize, this section would be the most logical section to complete. However, if funding from the state is granted prior to the CMAQ/TA application deadline, we could change our CMAQ/TA grant application to the Sullivan to Corbin segment. This would then complete all segments of the Appleway Trail. OPTIONS: Move to authorize the City Manager to apply for STP grants for all, some or none of the projects listed above. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to apply for STP grants for the following projects:(1) Argonne Road Bridge at 1-90 new southbound lane and sidewalk, design only; (2) Appleway Trail Evergreen to Sullivan/Sullivan to Corbin; (3) Appleway Trail University to Balfour; (4) Evergreen and Broadway ITS; (5) Pines Road Underpass, Burlington Northern and Trent, design only; and (6) Sullivan Road and Wellesley Intersection Improvement Project. BUDGET/FINANCIAL IMPACTS: Project costs are currently being developed in more detail for each project. The city's match is 13.5% on CMAQ total project cost. The match for TA projects is 20%. A review of the projected REET funds through 2020 indicates sufficient funds to provide the city's match for the recommended projects. STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer Eric P. Guth, PE — Public Works Director ATTACHMENTS: Project Summary Sheets Appleway Trail - Evergreen to Sullivan (DRAFT) Spokane Valley (i -i w — PPLEWAY TRAIL .� �Z as A Project Description: The City of Spokane Valley has identified the Appleway Trail as a key pedestrian and bicycle corridor in its Comprehensive Plan. The length of the trail when its completed will be 6.2 miles long. Of that, the City has built or has funded about 3.3 miles. This grant request will seek to continue the trail further east. Grant Funding Request: This grant request pursues funds to continue the design and construction of the Appleway Trail from Ever- green to Sullivan Roads. The trail will be a 12' curvilinear paved shared -use path that will continue further l east on the Old Milwaukee Railroad right-of-way. Currently there are no Master Plans or Preliminary Designs for the portion of the trail. Benefits of Project: The City's goal is to complete the Appleway Trail across the City from Balfour Park east to Liberty Lake. The corridor will transform an underutilized former rail corridor into a shared -use path enlivened by plazas, pub- lic art, perennial gardens, community gardens, plantings, trails and play spaces thanks to creative investment partnerships. The space will be a boundless community asset and a critical linkage in the Spokane region's extensive active transportation network. Meandering along the corridor, the Appleway Trail forms the backbone of the space that allows cyclists and pedestrians access between schools, stores, senior living communities, transit hubs and residential neighbor- ' hoods. Along the way, cyclists and pedestrians pass friends, family and neighbors. The trail is not just trans- portation infrastructure; it is community infrastructure. Appleway Trail - Evergreen to Sullivan (DRAFT) Shared -Use Path Characteristics and Geometry: 12' Curvilinear Shared -Use Path Landscaping Lighting Park Benches Project Cost Estimate: Preliminary Engineering (PE) - $225,000 Construction (CN) - $1,275,000 Total grant request - $1,500,000 - $217,000 (City match) = $1,283,000 Appleway Trail - University to Balfour Park (DRAFT) ssibte'sife; for kane Valley ranch Library ff Harold Sprague Ave - -New Appleway Trail Project Description: Spokane Valley began construction of the Appleway Trail from University to Pines (SR -27) along the Old Milwaukee Railroad right-of-way last year. Funding has been secured to construct the trail further east from Pines (SR -27) to Ever- green in 2018. Now, the City plans to extend the trail to Balfour Park along Appleway to Dartmouth, and from Dartmouth to Sprague Avenue. This is an integral piece of the trail because it would connect University City Mall, Balfour Park, and the City's future City Hall to the Appleway Trailhead at University. In addition, if the voters pass a Spokane Library District bond, the County plans to build a 30,000 square foot Spokane Valley branch across from the University City Mall on the north side of Sprague fronting Harold. Also, the Appleway Trail will terminate on its east end across the street from the STA Valley Transit Center. This facility provides regional transportation access to Liberty Lake, Spokane, and Cheney. Grant Funding Request: This grant request pursues funds to continue the design and construction of the Appleway Trail from Sprague to Uni- versity. The trail will be a 12' curvilinear paved shared -use path that will reside on the north side of Appleway Blvd and 1 then turn north and be placed on the east side of Dartmouth. It will terminate at the intersection of Dartmouth and Sprague, the proposed location for the City of Spokane Valley's new City Hall. J Appleway Trail - University to Balfour Park (DRAFT) Benefits of the Project: This project is probably one of the most important components of the entire Appleway Trail project in that it connects walkers and bikers to shopping, a park, municipal government, and possibly a County/City library. Also, this portion of the trail would connect people to the Spokane Transit Authority's Transit Center, giving people the option to use the bus to work, shop, play, and conduct their business here in Spokane Valley. Shared -Use Path Characteristics and Geometry: 12' Curvilinear Shared -Use Path (width may vary depending on right-of-way space) Landscaping Lighting (if needed) Park Benches Project Cost Estimate: Preliminary Engineering (PE) - $80,000 Construction (CN) - $620,000 Total grant request - $700,000 - $100,000 (City match) = $600,000 pokane Valley Ave Spokane Felts Field (2.7; II Laos A.t E Mission Ave 7'i 2 B oa&rvav Avem E Se ague Ave EEEAthAve EA.A Ave E bib A,a Avo rUctrrer El-ilpvNOr Millwood Spokane Riv �Sccot A'K ! Grxe t A,r Ave E Monte E Mission Ave E ewne•.e • Dishmen Nina Netted Area rAi. a::edu Pony Spokane Valley Dishman Q ITS, Broadway, 1-90 to Sullivan ITS, Evergreen, ,„hnee L WOE.Icy Spokane Business & Industrial Park ?ok„ne Valley Mall • :;,tro,t Ave ""SII Sprague to 16th E1fah Ave F r tmn A.e s'*",egd _ � n F E 24th Ave E 21th Ave i 3 E Euclid Ave z c FfuclrJ Ave F ^ai0 m ITS. Barker, Sprague to Mission ''"� 'VrAn,vray A,e ITS, Sullivan, Sprague to 24th ue Ave Project Description: Improving traffic flow and reducing congestion on the City of Spokane Valley's roadway network is a major facet of the Comprehensive Plan, and can be implemented through use of intelligent transportation systems (ITS). Connecting traffic signals along roadway corridors can ensure that traffic signal timing remains "in step", and will aid in positive traffic pro- gression along corridors. This project proposes to install ITS equipment to improve traffic flow, reduce congestion, and reduce emissions on several City corridors, including: • Evergreen Road, Sprague Avenue to 16th Avenue (improve traffic flow and coordination on Evergreen Road) • Broadway Avenue, Pines Road (SR 27) to Evergreen Road (improve coordination of both north -south and east - west travel) Benefits of the Project: The installation of conduit and fiber optic lines to connect traffic signal controllers at signalized intersections along a roadway corridor benefits the City, the region, and the traveling public by: • Reducing travel time and stops along corridors • Reducing emissions along corridors • Increasing economic development by reducing delays to freight travel • Reduce costs to the general public (fuel and maintenance) • Reduce operational costs for management of traffic signal timings • Improved monitoring of the traffic signal system to enhance efficiency (emergency situations, operations, etc.) Sullivan ITS, Sprague to 24th (DRAFT) ITS System Communications and Equipment: This project includes the installation of conduit and fiber optic lines, as well as supporting ITS equipment (junction boxes, switches, etc.) to interconnect traffic signals along roadway corridors. The project also includes the installation of a camera on Broadway Avenue at Evergreen Road, and additional radio equipment to connect the traffic signals at Mission Avenue. Grant Funding Request: This grant request is for Preliminary Engineering and Construction funding. Project Cost Estimate Preliminary Engineering (Grant Request) = $I50'000 Right of Way & Construction = $1,050,000 Total grant request = $1,200,000 - $162,000(City match) = $I,038,000 Argonne Rd Bridge @ 1-90, New SB Lane & Sidewalk (PE ONLY) (DRAFT) Spokane d.. Valley r111. NM 1 I 1 MEN .BRIDGE TO 3 -LANES. ARGONNE 4 WSDOT EXIT NUMBER 287 1 Project Description: ' The Argonne -Mullan one-way couplet is a section of the regional corridor that connects Spokane County to the south at Mica, north through Spokane Valley, and Millwood, and finally north to Mead. The intersection of Argonne -Mullan and I-90 (Exit 287) is amongst the busiest streets in Spokane Valley. Argonne -Mullan becomes a one-way couplet at Appleway Blvd and travels north and south through the I-90 interchange where it becomes a two-way street again north of the westbound I-90 on and offramps. Argonne Road north and south of the interchange is three lanes, except over the interstate, where Argonne Road travels over a 2 -lane bridge. This creates a bottleneck and significantly adds delay and congestion in the peak travel hours. The City recently completed a Draft Final University Overpass Report that recommends adding a third lane and a side- walk to the bridge. According to the report, adding an additional lane would significantly reduce delay through the 2040 design year. At that time, during the evening peak hour, if the bridge remains 2 -lane, traffic modeling indicates that it would take a driver about 7 minutes to drive from Trent to Mission. If a third lane were added to the bridge, the same trip would take just under 2 minutes. A 5 minute reduction in delay for 2,200 vehicles during the evening peak hour is a significant reduction in wasted time spent waiting in traffic and will significantly reduce air pollutants. Grant Funding Request: This grant request is for Preliminary Engineering only. This will complete 90% of the project design. While the design is being developed the City will pursue other funding sources to ultimately construct the improvement. Argonne Rd Bridge @ I-90, New SB Lane & Sidewalk (PE ONLY) (DRAFT) nIli nntri- rrill44Ifila� 4 firid'rt �gaaq qa �i9iP �giiiiirriu e111117i1fY1101Rii1N1?'lYliiiTiirtilryi� i Spokane Valley Public Works staff met with WSDOT and STA regarding this project and they both support the project and have committed to support the City in design and pursuing future funding. Benefits of Project: 1) Relieves Corridor Congestion 2) STA—Supports Future Plans for "Fly -over" Stop as part of STA's High Performance Transit Network (HPTN) 3) Provides Improved Pedestrian Facilities, per the City's Comprehensive Plan, as outlined on the City's BPMP Roadway Characteristics & Geometry: Traffic Volume 21,500 vehicles per day (Southbound Only) Traffic Volume 42,000 vehicles per day (Both Directions) Truck Route, Classified as a T-2 Truck Route (4,000 - 10,000 Million tons per year) at the bridge and a T-1 Truck Route (Over 10,000 Million tons per year) north of the bridge. Bus Route #94 (East Central/Millwood Blue Line) operates on 30 & 60 minute cycles 7 days a week Existing: Argonne Road Bridge is 34' wide and about 215' long with: 2 - 12' Lanes, and 1- 3 to 4' Sidewalk on the west side of the bridge A substandard, 30" shoulder Proposed: Widen Argonne Road Bridge to 58' and retain a minimum length of 215' with: 3 - 12' Lanes, 1 - 10' Sidewalk, and 2 - 6' Shoulders Project Cost Estimate: Preliminary Engineering (PE) - $800,000 Construction (CN) - $7,000,000 (TBD) (Cost of a new bridge) Total grant request = $800,000 - $108,000 (City match) _ $692,000 Pines Rd Underpass, BNSF & Trent (SR -290), PE ONLY (DRAFT) rem T` RD:I R®PC3SE`Q_REAI IN tlnas.wsf- _ BEGIN TREt'IT ''AVE LOWERING El:EMEMARY Spokane Valley Project Description: This project proposes to reconstruct Pines Road to pass under four BNSF tracks. To accommodate this Trent Avenue will also be lowered, similar to the Argonne Road underpass. This project will allow the City of Spokane Valley to request closure of the University Road railroad crossing one mile to the west, which would further improve public safety by re- ducing the possibility of rail/vehicle collisions at this intersection. This project is critical because of the projected increase in vehicular traffic in the area through 2040 and because of it's location, which is approximately half way between the two nearest crossings of the BNSF track. The separation of Pines Road and the BNSF tracks will provide a vital transportation link to the businesses and residences north of the BNSF tracks and I-90. Grant Funding Request: This project is on of several grade -separation projects identified as part of the larger Bridging the Valley (BTV) project. It proposes to realign Pines Road (SR -27) to the east and construct an underpass beneath the BNSF railroad. Pines Road will then connect back to Trent Ave at a new intersection east of the existing intersection. This grant request is for Preliminary Engineering only. This will complete 90% of the project design. While the design is being developed the City will pursue other funding sources to ultimately construct the improvement. 1 Benefits of the Project: 1) Removes the conflict of trains and roadway traffic (safety enhancement) 2) Pines Road (SR -27) traffic is never delayed because of train traffic 3) Provides better access north and south between the Spokane River, Trent (SR -290),1-90, Sprague and the south end of the City Stormwater Facilities: Proposed Swales and Drywells Roadway Characteristics and Geometry: Traffic Volume on Trent (SR -290): 24,000 vehicles per day Traffic Volume on Pines Road (SR -27): 16,300 vehicles per day Truck Route, Trent (SR -290) T2 Truck Route (4,000-10,000 Million tons per year) Truck Route, Pines (SR -27) T3 Truck Route (300 to 4,000 Million tons per year) Trent (SR -290): 7 lanes westbound & 6 lanes eastbound Pines (SR -27): 3 lanes northbound & 2 -lanes southbound with 6' sidewalk, both sides Project Cost Estimate: Preliminary Engineering (Grant Request) = $2,000,000 Right of Way & Construction = $18,000,000 (TBD) Total grant request = $2,000,000 - $270,000 (City match)= $1,730,000 Sullivan—Wellesley Intersection Improvement Project (DRAFT) NEvv Et G ELow GULCH ` ROAD EXTENSION V` SULLIVAN 1NELLESLY INTERSECTION IMPROVEMENT PROJECT E�t�acrosnqe•Ln rr � n~dustr<iaCSPar,... . ,..,,..,,;. Project Description: Currently, during certain times of the day, traffic volumes at the Sullivan -Wellesley intersection exceed the capacity of the all -way stop -controlled intersection. Spokane County is moving forward with its Bigelow Gulch Road project which is scheduled to connect to Wellesley at Sullivan in 2019. When that occurs, the Sullivan Road intersection will not be able to accommodate the added traffic and motorists will experience excessive delay and congestion. To increase the capacity of the intersection, a new dedicated left turn lane would need to be provided at each of the intersection legs in all directions. A traffic signal or a multilane roundabout is needed at the intersection in order to provide safe and efficient traffic movement. Grant Funding Request: This grant funding request would be to perform the preliminary engineering, right-of-way acquisition, and construction of the Sullivan -Wellesley Intersection Improvement Project. The grant funds would be used to investigate the cost - benefit of both a traffic signal and a multilane roundabout to determine which intersection treatment would be the most cost effective. These grant funds would complete the design and build the project. Benefits of the Project: 1) Reduces delay and efficiently moves traffic along the Sullivan & Wellesley corridors 2) Reduces serious, high speed crashes 3) Allows for the added traffic volumes expected with the future connection of Bigelow Gulch Road Sullivan—Wellesley Intersection Improvement Project (DRAFT) 111111111111111111111It . 11.1 4 WELLESLEY AVE i 1 .® , • Roadway Characteristics & Geometry: Traffic Volumes = 11, 300 vehicles per day Sullivan Road north of Trent is classified as a T-3 Truck Route (300 to 4,000 million tons per year) today, but it is ex- pected to become a more significant T-2 Truck Route (4,000 to 10,000 million tons per year) once the Bigelow Gulch Road connects to Wellesley and Sullivan in 2019. Bus Route #96 operates on 30 & 60 minute cycles 7 days a week. !Existing: Wellesley, West Leg: 44' Wellesley, East Leg: 44' Sullivan, South Leg: 44' Sullivan, North Leg: 22' Proposed: Wellesley, West & East Leg: 44' Sullivan, South & North Leg: 60' 12' Shared -Use Path on the West side of Sullivan, 6' Sidewalk on the East side of Sullivan 6' Sidewalk on both sides of Wellesley Project Cost Estimate: Preliminary Engineering = $90,000 Right of Way & Construction = $710,000 Total grant request = $800,000 - $108,000(City match) = $692,000 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 03-24-15 Department Director Approval ❑ Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: City Hall Architectural Services GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Multiple meetings, Council retreat 02-17-15; Administrative Report 03-17-15. BACKGROUND: Developing options for a permanent City Hall building has been a Council budget goal for the past several years. The City recently closed on 3.38 acres of property at the former University City Mall site. At the February 17, 2015 Council workshop, staff discussed the selection process for architectural firms to design the building. At the March 17, 2015 Council meeting staff updated the Council on the selected design firm and discussed the draft professional services agreement for the project. OPTIONS: Move to award the design contract for the City Hall project to Architects West; or decline to award the contract. RECOMMENDED MOTION: Move to award the design contract for the City Hall project to Architects West, and authorize the City Manager to finalize and execute the contract. BUDGET/FINANCIAL IMPACTS: The City Hall construction project is anticipated to cost $14.4 million including land acquisition, design services, and construction. A future budget amendment will be required to include 2015 expenditures in the 2015 Budget. This contract is for the Architectural and Engineering design services including $996,673 for the base design fee and $68,179 for optional design services for Sprague and Dartmouth improvements. The total contract amount is $1,064,852. STAFF CONTACT: John Hohman, Community and Economic Development Director; Gabe Gallinger, Development Services Senior Engineer ATTACHMENTS: Professional Services Agreement DRAFT AGREEMENT FOR PROFESSIONAL SERVICES Architects West, Inc. THIS AGREEMENT is made by and between the City of Spokane Valley, a code city of the State of Washington, hereinafter "City" and Architects West, Inc., hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services and material to satisfactorily complete the attached Scope of Services. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule and date of completion. The Scope of Services is attached hereto as Exhibit 1. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill and resources necessary to perform the work and is familiar with all current laws, rules and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient compensation for its timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant will accept modifications when ordered in writing by the City Manager or designee. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by September 30, 2017, unless the time for performance is extended in writing by the Parties. Consultant shall not be held liable for delays caused by actions beyond its control. Agreement for Professional Services Page 1 of 6 DRAFT Either Party may terminate this Agreement for material breach after providing the other Party with at least ten days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by ten days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant pursuant to Exhibit 2 as full compensation for everything done under this Agreement. Consultant shall not perform any extra, further or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below stated address. City reserves the right to withhold payment under this Agreement for that portion of the work which is determined, in the reasonable judgment of the City Manager or designee, to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: Name: Christine Bainbridge, City Clerk Phone: (509) 921-1000 Address: 11707 East Sprague Ave, Suite 106 Spokane Valley, WA 99206 TO THE CONSULTANT: Name: Steve Roth, A.I.A. Phone: (208) 667-9402 Address: 210 East Lakeside Avenue Coeur d'Alene, ID 83814 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents, and services shall conform to applicable federal, state and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. Agreement for Professional Services Page 2 of 6 DRAFT B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood, agreed and declared that Consultant shall be an independent contractor, and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to RCW 42.56 or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City' s use. City shall have unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any reports, data, drawings, images or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial general liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. City shall be named as an insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Consultant' s profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: Agreement for Professional Services Page 3 of 6 DRAFT 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for automobile liability, professional liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit 3. The certificate shall specify all of the parties who are additional insureds, and will include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, indemnify and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees and costs of litigation, expenses, injuries, and damages of any nature whatsoever to the extent it arises out of the wrongful or negligent acts, errors or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to indemnify and hold harmless City shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees. Consultant's duty to indemnify and hold harmless City against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants and employees. Consultant's duty to indemnify and hold City harmless shall include, as to all claims, demands, losses and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, and the reasonable value Agreement for Professional Services Page 4 of 6 DRAFT of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent or other individual acting on behalf of either Party has the power, right or authority to waive any of the conditions or provisions of this Agreement. No waiver in one instance shall be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without first obtaining the written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time to time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant' s services under this Agreement. Consultant further agrees that the Arbitrator(s) decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney' s fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from any person with an interest in this Agreement. Agreement for Professional Services Page 5 of 6 DRAFT 21. Business Registration. Prior to commencement of work under this Agreement, Consultant shall register with the City as a business. 22. Severability. If any section, sentence, clause or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: 1. Scope of Services 2. Statement of Fees 3. Insurance Certificates The Parties have executed this Agreement this day of , 2015_. CITY OF SPOKANE VALLEY Consultant: Mike Jackson, City Manager By: Its: Authorized Representative ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Agreement for Professional Services Page 6 of 6 March 12, 2015 John Hohman, Gabe Gallinger City of Spokane Valley 11707 E. Sprague Ave., Suite 106 Spokane Valley, WA 99206 RE: Architect's Scope of Services Architects West Inc. Architecture • Landscape Architecture 210 East Lakeside A•.enue. Coeur d'Alene. ID 83814 Ph: 208.667.9402 Fx: 208.667.6103 www.archltectswest.com John / Gabe, Below is a narrative description of the scope of services to be performed by Architects West. The description is based on AIA Document B101 'Standard Form of Agreement Between Owner and Architect', and modified to specifically fit the Spokane Valley City Hall Scope. For additional information about the specific tasks included in each phase, refer to the fee proposal detail. ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES 3.1 The Architect's Basic Services consist of those described in this narrative and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Additional Services. 3.1.1 The Architect shall manage the Architect's services, consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team and report progress to the Owner. 3.1.3 The Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. With the Owner's approval, the Architect shall adjust the schedule, if necessary as the Project proceeds. 3.1.5 The Architect shall, at appropriate times, contact the governmental authorities required to approve the Construction Documents and the entities providing utility services to the Project. In designing the Project, the Architect shall respond to applicable design requirements imposed by such governmental authorities and by such entities providing utility services. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 SCHEMATIC DESIGN PHASE SERVICES 43.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect's services. 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project, including the feasibility of incorporating environmentally responsible design approaches. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. 4 3.2.4 Based on the Project's requirements agreed upon with the Owner, the Architect shall prepare and present for the Owner's approval a preliminary design illustrating the scale and relationship of the Project components. $ 3.2.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital modeling. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics in developing a design for the Project that is consistent with the Owner's program, schedule and budget for the Cost of the Work. $ 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared. 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval. Page 1 of 4 4 3.3 DESIGN DEVELOPMENT PHASE SERVICES § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and such other elements as may be appropriate. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work. § 3.3.3 The Architect shall submit the Design Development documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. § 3.4 CONSTRUCTION DOCUMENTS PHASE SERVICES 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review. 3.4.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) bidding and procurement information that describes the time, place and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. § 3.4.4 The Architect shall update the estimate for the Cost of the Work. § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. § 3.5 BIDDING PHASE SERVICES § 3.5.1 GENERAL Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining competitive bids; (2) confirming responsiveness of bids; (3) determining the successful bid, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by .1 procuring the reproduction of Bidding Documents for distribution to prospective bidders; .2 distributing the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits, if any, received from and returned to prospective bidders; .3 organizing and conducting a pre-bid conference for prospective bidders; .4 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda; and .5 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 The Architect shall consider requests for substitutions, if the Bidding Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.6 CONSTRUCTION PHASE SERVICES The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not Page 2 of 4 have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.2 EVALUATIONS OF THE WORK The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. The Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner. § 3.6.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. § 3.6.4 SUBMITTALS § 3.6.4.2 In accordance with the Architect -approved submittal schedule, the Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review shop drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional's seal and signature when submitted to the Architect. § 3.6.4.4 The Architect shall review and respond to requests for information about the Contract Documents. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. § 3.6.5 CHANGES IN THE WORK The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. The Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.6 PROJECT COMPLETION § 3.6.6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; issue Certificates of Substantial Completion; receive from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor; and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 ADDITIONAL SERVICES Additional Services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Additional Services only if specifically designated in the table below as the Architect's responsibility. Page 3 of 4 Additional Services Responsibility Description § 4.1.1 Program Verification Architect Re -checking of existing program documents provided by the Owner § 4.1.2 Multiple preliminary designs § 4.1.3 Measured drawings § 4.1.4 Existing facilities surveys § 4.1.5 Site Evaluation and Planning Architect § 4.1.6 Building information modeling Architect Revit 3D Model § 4.1.7 Civil engineering Architect § 4.1.8 Landscape design Architect § 4.1.9 Architectural Interior Design Architect § 4.1.10 Value Analysis § 4.1.11 Detailed cost estimating Architect SD Cost estimate by AW, DD and CD Cost Estimates by AW Consultant § 4.1.12 On-site project representation § 4.1.13 Conformed construction documents Architect § 4.1.14 As -Designed Record drawings § 4.1.15 As -Constructed Record drawings Architect § 4.1.16 Post occupancy evaluation Architect 1 -Year Warranty Walk -Through § 4.1.17 Facility Support Services § 4.1.18 Tenant -related services § 4.1.19 Coordination of Owner's consultants § 4.1.20 Telecommunications/data design Architect/Elec. Included in Basic Services Fee § 4.1.21 Security Evaluation and Planning § 4.1.22 Commissioning Owner § 4.1.23 Extensive environmentally responsible design § 4.1.24 LEED® Certification § 4.1.25 Fast-track design services § 4.1.26 Historic Preservation § 4.1.27 Daylight Modeling Architect § 4.1.28 Energy Code Review Architect § 4.1.29 Energy Analysis Architect § 4.1.30 Sprague & Dartmouth Schematic Design Architect § 4.1.31 Acoustic Engineering Architect § 4.1.32 Audio / Video Design Architect § 4.1.33 Video Surveillance System Architect J 4.1.34 Security System Design. Architect § 4.1.35 Furniture Fixtures & Equipment Design Architect If you have any questions about this description of design scope, I will be happy to answer them. I hope this document helps provide an understanding of what we are providing. Sincerely, Steve Roth, AIA, LEED AP Page 4 of 4 Spokane Valley City Hall Design Fee Summary March 12, 2015 Ary Architects West Inc. Architecture • Landscape Architecture 210 East Lakeside Avenue, Coeur d'Alene. ID 83814 Ph: 208.887.9402 Fa: 208,667,8103 www.architectsweet.com 1 Professional Fee Summary Basic Design Services Architecture Structural Engineering Mechanical Engineering Fire Protection Engineering Electrical Engineering $736,360 Special Design Services Civil Engineering Landscape Architecture Interior Design / FF&E Design Daylight Modeling Energy Analysis Energy Code Review Sprague and Dartmouth Concept Design $201,650 Optional Design Services Acoustic Engineering Cost Estimator (DD and CD Phase) Audio / Video Design Video Surveillance System Security Systems Design Total Optional Professional Fee $51,370 Estimated Reimbursables $7,293 Total Professional Fee $996,673 2 Optional - Sprague & Dartmouth Construction Documents Fee Optional Design Services Landscape Architecture Electrical Engineering Civil Engineering Cost Estimating $67,760 Estimated Reimbursables $419 Total Optional Professional Fee $68,179 Spokane Valley City Hall Project Phase Billing Summary March 12, 2015 AV Architects West Inc. Architecture • Landscape Architecture 210 East Lakeside Avenue, Coeur d'Alene, ID 83814 Ph: 208.887.9402 Ft: 208 887.6103 www.erchltoctsweel.com Schematic Design Basic Services Special Services Optional Services Reimbursables $137,308 $58,295 $9,790 $1,510 Sub-Totall 21%1 $206,903 Design Development Basic Services Special Services Optional Services Reimbursables $141,737 $42,225 $20,790 $1,559 Sub-Totall 21%1 $206,311 Construction Documents Basic Services Special Services Optional Services Reimbursables $206,222 $59,855 $20,790 $2,268 Sub-Totall 29%l $289,136 Bid Phase Basic Services Special Services Reimbursables $25,932 $5,465 $228 Sub-Totall 3%1 $31,624 Construction Administration Basic Services Special Services Reimbursables $225,161 $35,810 $1,727 Sub -Total' 26%l $262,698 TOTAL DESIGN SERVICES' $996,673 To: From: Re: DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of March 19, 2015; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings March 31, 2015, Study Session Format, 6:00 p.m. 1. SRTMC Interlocal — Sean Messner 2. University Overpass Study — Sean Messner 3. Advance Agenda [*estimated April 7, 2015 Meeting Cancelled [due Mon, March 23] (20 minutes) (20 minutes) (5 minutes) meeting: 45 minutes] April 14, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Proposed Ordinance 15-006, Comp Plan Amendments — Lori Barlow 3. Second Reading Proposed Ordinance 15-007, Zoning Map Amendments — Lori Barlow 4. Second Reading Proposed Ordinance 15-008, Additional Lodging Tax — Erik Lamb 5. First Reading Ordinance 15-009 Adopting Mining Moratorium Findings — Erik Lamb 6. First Reading Ordinance 15-010, Beekeeping — Lori Barlow 7. Motion Consideration: SRTMC Interlocal — Sean Messner 8. Admin Report: Advance Agenda [due Mon, April 6] (5 minutes) (20 minutes) (10 minutes) (20 minutes) (15 minutes) (15 minutes) (10 minutes) (5 minutes) [*estimated meeting: 100 minutes] April 21, 2015, Study Session Format, 6:00 p.m. [due Mon, April 13] 1. Advance Agenda (5 minutes) Friday, April 24, 2015: Special Meeting: Council of Governments, 9:30 a.m. to noon, Conference Facility located in Expo Complex, 404 NHavana Street. Hosted by Spokane County Board of County Commissioners April 28, 2015, Formal Meeting Format, 6:00 p.m. [due Mon, April 20] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Ordinance 15-009 Adopting Mining Moratorium Findings — Erik Lamb (15 minutes) 3. Second Reading Ordinance 15-010, Beekeeping — Micki Harnois (10 minutes) 4. Admin Report: Advance Agenda (5 minutes) 5. Info Only: (a) Proposed 2016-2021 TIP; (b) 2016-2021 Stormwater CIP (c) Dept Monthly Reports [*estimated meeting: 35 minutes] May 5, 2015, Study Session Format, 6:00 p.m. 1. Proposed 2016-2021 Six Year TIP — Steve Worley 2. Admin Report: 2016-2021 Stormwater CIP — Eric Guth 3. Advance Agenda [due Mon, April 27] (25 minutes) (20 minutes) (5 minutes) [*estimated meeting: 50 minutes] May 12, 2015, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Proposed 2016-2021 Six Year Tip — Steve Worley 2. Consent Agenda (claims, payroll, minutes) 3. Admin Report: Advance Agenda [due Mon, May 4] (20 minutes) (5 minutes) (5 minutes) [*estimated meeting: 30 minutes] Draft Advance Agenda 3/19/2015 1:42:57 PM Page 1 of 2 May 19, 2015, Study Session Format, 6:00 p.m. 1. Advance Agenda May 26, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed Resolution Adopting 2016-2021 Six Year TIP — Steve Worley 3. Motion Consideration: 2016-2021 Stormwater CIP — Eric Guth 4. Admin Report: Advance Agenda 5. Info Only: Dept Monthly Reports June 2, 2015, Study Session Format, 6:00 p.m. 1. Advance Agenda June 9, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda [due Mon, May 11] (5 minutes) [due Mon, May 18] (5 minutes) (10 minutes) (10 minutes) (5 minutes) minutes] [*estimated meeting: June 16, 2015, Special Meeting: Budget Workshop, 8:30 a.m. to 4:00 p.m. Spokane Valley Council Chambers No evening meeting June 16, 2015 June 23, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda 3. Info Only: Dept Monthly Reports July 7, 2015, Study Session Format, 6:00 p.m. 1. Advance Agenda July 14, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda July 21, 2015, Study Session Format, 6:00 p.m. 1. Advance Agenda July 28, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda 3. Info Only: Dept Monthly Reports *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Admissions Tax Avista Electrical Franchise Bus Shelters Coal/Oil Train Environmental Impact Statement Governance Manual Historic Preservation LID (Local Improvement District) Marijuana, Minor in Consumption [due Mon, May 25] (5 minutes) [due Mon, June 1] (5 minutes) (5 minutes) [due Mon, June 8] [due Mon, June 15] (5 minutes) (5 minutes) [*estimated meeting: minutes] [due Mon, June 29] (5 minutes) [due Mon, July 6] (5 minutes) (5 minutes) [due Mon, July 13] (5 minutes) [due Mon, June 15] (5 minutes) (5 minutes) [*estimated meeting: minutes] Outside Agency Presentations (Sept 1) Public Safety Quarterly Costs Setback Requirements Sidewalks and Developments TPA (Tourism Promotion Area) [May, 2015] Draft Advance Agenda 3/19/2015 1:42:57 PM Page 2 of 2 Spokane Walley City of Spokane Valley Community Development Monthly Report 01/01/2015 - 02/28/2015 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 03/03/2015 15:20 Page 1 of 11 l��Ol.il .0 00.0 Valley Pre -Application Meetings Requested Community Development Monthly Report 01/01/2015 - 02/28/2015 A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community Development scheduled a total of 11 Pre -Application Meetings in February 2015. 15 10 5 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application MN Commercial Pre -App Meeting Commercial Pre -App Land Use Pre -Application Meeting Monthly Totals Annual Total To -Date: 21 Jan Feb Mar Apr May Jun Jul Aug Se 6 10 0 0 0 0 0 0 Oct Nov Dec 0 0 0 0 4 1 0 0 0 0 0 0 0 0 0 0 10 11 0 0 0 0 0 0 0 0 0 0 Printed 03/03/2015 15:20 Page 2 of 11 l��Ol.ile 4000 Valley Online Applications Received Community Development Monthly Report 01/01/2015 - 02/28/2015 Community Development received a total of 108 Online Applications in February 2015. 150 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Trade Permit Sign Permit Approach Permit Demolition Permit Reroof Permit Right of Way Permit Sign Permit Trade Permit M Right of Way Permit Reroof Permit Demolition Permit - Approach Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 1 0 2 0 0 0 0 0 0 0 0 0 0 7 13 0 0 0 0 0 30 37 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 59 54 0 0 0 0 0 0 0 0 0 0 onthly Totals 97 108 0 0 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 03/03/2015 15:20 205 Page 3 of 11 Spokane uai1ey Construction Applications Received Community Development Monthly Report 01/01/2015 - 02/28/2015 Community Development received a total of 281 Construction Applications in February 2015. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New itttl Commercial - TI Residential - New = Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Monthly Totals Annual Total To -Date: Printed 03/03/2015 15:22 535 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 3 3 0 0 0 0 0 0 0 0 0 0 14 12 0 0 0 0 0 0 0 0 0 0 8 10 0 0 0 0 0 0 0 0 0 0 *24 *23 0 0 0 0 0 0 0 0 0 0 *86 *83 0 0 0 0 0 0 0 0 0 0 10 5 0 0 0 0 0 0 0 0 0 0 1 *4 0 0 0 0 0 0 0 0 0 0 11 *9 0 0 0 0 0 0 0 0 0 0 *97 *132 0 0 0 0 0 0 0 0 0 0 254 281 0 0 0 0 0 0 0 0 0 0 Page 4 of 11 *Includes Online Applications. I��Ol.ile ,,PMalley, Land Use Applications Received Community Development Monthly Report 01/01/2015 - 02/28/2015 Community Development received a total of 58 Land Use Applications in February 2015. 60 40 20 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 5 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 1 2 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 50 51 0 0 0 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 03/03/2015 15:22 112 Page 5 of 11 .00 Valley, Construction Permits Issued Community Development Monthly Report 01/01/2015 - 02/28/2015 Community Development issued a total of 258 Construction Permits in February 2015. 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Epp Commercial - TI Residential - New = Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 3 0 12 12 0 6 14 0 24 20 0 80 92 0 10 5 0 0 4 0 11 9 0 68 99 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 o o 0 0 0 0 o o 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 o o 0 0 0 0 Monthly Totals 213 258 0 0 0 0 0 0 0 Annual Total To -Date: Printed 03/03/2015 15:24 471 Page 6 of 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .000 Valley Land Use Applications Approved Community Development Monthly Report 01/01/2015 - 02/28/2015 Community Development approved a total of 52 Land Use Applications in February 2015. 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 38 52 0 0 0 0 0 0 0 0 0 0 Monthly Totals 43 52 0 0 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 03/03/2015 15:24 95 Page 7 of 11 .010 Valley Development Inspections Performed Community Development Monthly Report 01/01/2015 - 02/28/2015 Community Development performed a total of 975 Development Inspections in February 2015. Development Inspections include building, planning, engineering and ROW inspections. 1,600 1,400 1,200 1,000 800 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2015 20141 2013 -6— 2013 2014 --- 2015 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 796 975 0 0 0 0 0 0 0 0 0 0 601 633 996 1,281 1,321 1,295 1,412 1,223 1,301 1,476 973 1,024 465 503 808 1,026 1,060 1,015 1,084 1,078 1,186 1,015 833 673 Printed 03/03/2015 15:24 Page 8 of 11 ��a.Ile p_Malley, Code Enforcement Community Development Monthly Report 01/01/2015 - 02/28/2015 Code Enforcement Officers responded to 26 citizen requests in the month of February. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 40 20- 0 0_ 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Complaint, Non -Violation Environmental General Nuisance Property Complaint, Non -Violation Environmental General Nuisance Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 1 0 0 0 0 0 0 10 18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 7 0 0 0 0 0 0 0 0 0 0 Monthly Totals 23 26 0 0 0 0 0 0 0 0 0 0 Annual Total To -Date: 49 Printed 03/03/2015 15:24 Page 9 of 11 .010 Valley Revenue 2015 Trend 2014 2013 2012 2011 2010 Community Development Revenue totaled $108,328 in February 2015. 300,000 250,000 200,000 150,000 100,000 50,000 0 Community Development Monthly Report 01/01/2015 - 02/28/2015 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -4-- 2015 2014 - Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals $74,775 $108,328 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 P $183,103 $79,763 $67,972 $133,730 $131,195 $224,961 $199,161 $138,904 $100,987 $134,164 $109,327 $91,979 $67,777 $1,479,920 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 $1,820,504 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745 $1,552,558 $43,842 $77,247 $80,774 $118,237 $84,684 $106,909 $88,247 $83,949 $167,076 $78,237 $95,172 $58,881 11,083,255 $87,229 $84,626 $109,029 $96,800 $305,185 $102,781 $87,805 $87,724 $107,002 $73,100 $72,948 $64,009 e,278,238 Printed 03/03/2015 15:25 Page 10 of 11 .000 Valley Building Permit Valuation 2015 Trend 2014 2013 2012 2011 2010 Community Development Monthly Report 01/01/2015 - 02/28/2015 Community Development Building Permit Valuation totaled $10,707,130 in February 2015. 35,000,000 30, 000, 000 25,000,000 20, 000, 000 15,000,000 10,000,000 5,000,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -0- 2015 2014 --- Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals $2.93M $10.71M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $13.64M $7.58M $3.92M $6.13M $6.87M $23.25M $18.45M $11.28M $6.65M $10.76M $7.63M $4.10M $2.93M $3.17M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $11.99M $7.70M $3.59M $6.29M 111.87M $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M p173.95M $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M $1.46M $5.95M $5.03M $6.15M $2.53M $4.98M $3.83M $3.45M $21.54M $4.46M $3.97M $1.85M MI $7.06M $6.34M $6.82M $6.64M $32.55M $4.86M $5.36M $3.91M $5.71M $3.01M $1.93M $2.29M 109.54M Printed 03/03/2015 15:25 Page 11 of 11 Rick VanLeuven Chief of Police Ozzie Knezovich Sheriff Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sheriff's Office and the Community, Dedicated to Your Safety. TO: Mike Jackson, City Manager FROM: Rick VanLeuven, Chief of Police DATE: March 16, 2015 RE: Monthly Report February 2015 February 2015: February 2014: CAD incidents: 4,453 CAD incidents: 4,257 Reports taken: 1,704 Reports taken: 1,521 Traffic stops: 1,063 Traffic stops: 1,057 Traffic reports: 257 Traffic reports: 283 CAD incidents indicate calls for service as well as self -initiated officer contacts. Hot spot maps are attached showing February residential burglaries, traffic collisions, vehicle prowlings, and stolen vehicles. Also attached are trend -line graphs for 2012, 2013, 2014 and 2015: Citations, Spokane Valley Dispatched Calls, Self -Initiated Calls, Collisions, Persons Crimes, Property Crimes, and Sex Crimes. Also included is the February Crimes by Cities stats report. This report reflects incidents that occurred in a specific city to which a deputy from Spokane County took the courtesy report. For example, an individual may have had his car stolen in Airway Heights, and he waited until he returned home in the Newman Lake area to make a report. In 2011, we switched from UCR to NIBRS classification. As a result, certain crimes were broken down to their violation parts for NIBRS and each part is now counted. Consequently, comparing certain crimes before 2011 to crimes during or after 2011 is not recommended using the graphs. The crimes that are impacted by the NIBRS classification changes that should not be compared to prior graphs include: Adult Rape, Assault, Forgery and Theft. ADMINISTRATIVE: In early February, the Board of County Commissioners approved a contract with New World for the replacement of our legacy CAD RMS Mobile systems. An Interlocal agreement was completed for funding of the system implementation and maintenance for a term of 15 years. A press conference was held regarding the project with the overarching theme being "team work Page 1 and collaboration." Commissioner O'Quinn, on behalf of the CAD RMS Governance Committee, reiterated several times their thanks for the hours (literally thousands) of work contributed to this project to make it the success we have had thus far in the journey. It is estimated that the conversion of the current system and implementation of the new system will take approximately 12-18 months. In mid-February, the Spokane Domestic Violence Team (SDVT) held a ribbon cutting and press conference at the YWCA on North Monroe, which Chief VanLeuven attended. The SDVT is comprised of law enforcement, advocates and prosecutors who will now work together in one location called the Family Justice Center, which will be located within the YWCA building. The Family Justice Center, identified as a national best practices approach to domestic violence intervention and prevention, is an important step forward in the Spokane community's commitment to hold domestic violence offenders accountable, protect the safety of domestic violence victims, and reduce incidents of domestic violence in Spokane. The core concept is to provide ONE victim -friendly location where victims can go to talk to an advocate, plan for their safety, interview with a law enforcement officer, meet with a prosecutor, receive information on shelter, counseling and job readiness services AND have access to free child care while they are on site accessing these services. The legal advocates ensure that victims have a team of professionals to assist them in safely breaking the cycle of violence. The goal is to help victims move from what is often times the most traumatic moment in their lives to hope, healing, safety and stability. Chief VanLeuven along with Sheriff Knezovich and others from the Spokane County Sheriff's Office attended the Annual Boy Scout Leadership Breakfast at the Spokane Convention Center in mid-February. As well as the above, Chief VanLeuven also attended a number of monthly meetings to include the Joint Leadership Forum, Spokane Regional Law and Justice Council meetings, Spokane Regional Safe Streets Task Force meeting, Joint Terrorism Task Force meeting, and the Inland Northwest Law Enforcement Leadership Group meeting. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): S.C.O.P.E. Participated In: • GoodGuides Mentoring WVHS • Security Awareness Training • East Valley Community Coalition Meeting • Crime Stoppers Meeting • GSSAC Coalition Meeting • Operation Family ID February 2015 Volunteers Hours per Station Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 9 275.5 35.0 310.5 Edgecliff 30 635.0 26.0 661.0 Trentwood 4 130.0 29.0 159.0 University 18 423.0 179.5 602.5 TOTALS 61 1,463.5 269.5 1,733.0 Volunteer Value ($21.62 per hour) $37,467.46 for February 2015 Page 2 Spokane Valley Graffiti Report TRAINING HOURS 2012 2013 2014 2015 Jan. 0 2 3 5 Feb. 0 7 16 8 March 2 13 11 April 14 9 30 May 16 4 4 June 15 9 13 July 41 7 12 Aug. 57 22 6 Sept. 26 4 12 Oct. 30 7 6 Nov. 19 7 2 Dec. 37 1 7 Total 257 92 97 13 S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 26 on -scene hours (including travel time) in February, responding to crime scenes, motor vehicle accidents and providing traffic control. Of those hours, 6 hours were for incidents inside Spokane Valley. There were no Special Events in Spokane Valley in February. It was a relatively quiet month for SIRT activities overall. Total February volunteer hours contributed by SIRT, including training, stand-by, response and special events is 450; year-to-date total is 946 hours. Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in Spokane Valley in January totaled 13 and in February 22 with 7 vehicles in January and 6 in February, respectively, eventually cited and towed. Twenty-two hulks were processed in January and nine hulks processed in February. During the month of February, a total of 59 vehicles were processed; the total for 2015 to date is 130. SCOPE LATENT PRINT STATS Page 3 TRAINING HOURS SCSO SVPD TOTAL January 0 18 48 66 February 0 26 42 68 YTD - TOTAL 0 48 90 134 Page 3 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Vol. # of Hrs # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 0 0 0 0 0 February 2 10 2 0 0 YTD Total 2 10 2 0 0 Spokane County # of Vol. # of Hrs # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 3 16.5 0 0 0 February 6 26.5 1 0 0 YTD Total 9 43 1 0 0 OPERATIONS: Suspect Successfully Taken into Custody after 4.5 Hour Standoff — In early February, Spokane County Sheriff's Office SWAT Team members successfully ended a 4.5 hour standoff with the arrest of a 34 -year-old male, a suspect from an earlier domestic violence situation. This incident started earlier in the morning, just prior to 2:30 a.m., when Spokane Valley Sheriff's deputies responded to a reported domestic violence call in the 17200 block of East 5th Avenue in Spokane Valley. The male suspect left the residence prior to the dputies' arrival, but during the investigation, they established probable cause to arrest him for 211 Degree Felony Assault/DV and 3rd Degree Malicious Mischief/DV, a misdemeanor. A perimeter was established and a K9 searched the area for the male suspect, but he was not located. Deputies were told the suspect had been using methamphetamine and members of his family were concerned for their safety as well as that of their family member due to his altered behavior. Just prior to noontime, a family member called in and reported the male suspect had returned to the residence in the 17200 block of East 5th. It was reported that the suspect was high on meth, locked himself in the shop, and had threatened to burn the house down. The suspect reportedly had a knife earlier in the evening, but it was unknown if he had any weapons now. The shop did contain tools, welding torches and chemicals. When deputies arrived, they could smell the strong odor of fuel as they made several unsuccessful attempts to contact the male suspect. They could hear movement in the shop and at one point, Crisis Negotiators contacted the male by phone for a short time, but he then hung up. Fire personnel were called to the scene, as well as the SWAT Team and Crisis Negotiators. Several PA announcements were made, but the male suspect would not exit the shop. A robot was used to attempt contact as well as continued PA announcements and phone calls. With the male suspect refusing to communicate, coupled with his reported threats, drug use and growing paranoia, SWAT Team members feared for the male's safety. Irritant gas was introduced into the shop as several more PA announcements were made. After several minutes, the male appeared at the back door of the shop; however, he would not exit the shop and would not follow commands. The male suspect ultimately walked out, but he continued Page 4 to disobey commands and at one point started reaching into his coat as if he was possibly reaching for a weapon. Due to the planning, training and specialized equipment, SWAT Team members opted to use less lethal impact rounds and K9 Deacon while still having the option of lethal cover, if it was needed. SWAT Team members eventually took the male suspect into custody as he continued to resist and failed to comply with commands. The male was provided medical attention at the scene for minor injuries and he was transported to a local hospital for an evaluation. After being medically released, he was transported and booked into the Spokane County Jail for felony Assault 2" (DV) and Malicious Mischief 3rd (DV), a misdemeanor. This is a great example of deputies, SWAT Team Members, and negotiators working together to end a very dangerous situation peacefully. The Spokane Valley Police Department later received a card from the family of the male who said they "would like all the agencies and individuals involved in his stand-off and arrest to know that we are so thankful to each and every one of you. Any citizen would say that police work is dangerous. Very few would truly understand unless they saw firsthand how officers must go into unknown and potentially deadly situations. We were amazed at how each step of this difficult process was thought out, coordinated and implemented with care for the officers, property and especially the non -lethal strategies toward (the male). The communication we had with the officers present was brief but consistent throughout the process and the few words given provided us with an understanding of the next move. On reflection, the officers maintained not only a highly professional demeanor, but tempered that with compassion and kindness that helped us make it through this frightening event. Thank you for your words to the media. You gave them the event and still allowed us to keep our privacy. I imagine that is an extremely difficult role to play. I wish I could list everyone's name specifically, but since I cannot, I would ask that you be our spokesperson and share this note of thanks with: • Spokane Valley Police Department • Spokane County Sheriffs Office • Spokane Valley Firefighters • the Negotiator • Any participants that are not listed here but should be. We are sorry this event happened, but now hope that its end result will be for (the male) to finally obtain needed help and a chance at a decent, contributing life. We thank you for your service each and every day in keeping us safe. We thank you especially for the positive outcome on Sunday." Citizens Report Burglar Who Tries to Run — In mid-February, just before 6:00 a.m., employees of a business in the area of the 300 block of N. Eastern in Spokane Valley noticed a male inside a secured, fenced area of a neighboring business. The male was observed throwing metal over the fence and what appeared to be stolen property was piled behind a green Ford Ranger parked next to the fence. Several Spokane Valley Sheriff's Deputies responded to the burglary call and began to set up a perimeter. The 30 -year-old male must have noticed the deputies arriving, because he jumped the fence and began running, with deputies giving chase. They requested a K9 Unit to assist after they lost sight of the male in a field at Riverside and Dyer. Deputy Pfeifer and K9 Enzo responded to the scene and began to track the suspect. At a closed business in the area of 6303 East Sprague, K9 Enzo located the male suspect hiding inside a dark stairwell under some equipment. Deputy Dodge detained the male, advised him of his rights, and began to ask him questions about the incident. At first, the suspect denied being at the business on Eastern and denied having a green truck. A traffic ticket issued to the male suspect was located inside his wallet and it showed, at the time of the ticket being issued, he was Page 5 driving the green Ford Ranger deputies located parked next to the business on Eastern. The witnesses confirmed the male suspect was the same male they had observed inside the fenced area of the business. Deputy Dodge matched the pattern on the male's shoes to prints found inside the fenced area. The male suspect was transported and booked into the Spokane County Jail for Burglary 2nd degree, a felony. False Fire Alarm Doesn't Hinder Robbery Suspect's Detection — In mid-February, Spokane Valley Sheriff's Deputies arrested a 34 -year-old male for 2nd Degree Robbery and Tampering with a Fire Alarm. The incident began just prior to 8:00 p.m. when the adult female victim reported she was sitting in her parked vehicle in the area of the 1000 block of South Raymond in Spokane Valley, listening to music when a male opened her car door. The male told her to get out of the car and that it was his now. The victim tried to shut the door, but the male suspect grabbed her by the arm and tried to pull her out of the vehicle. After a short struggle, the victim pushed the suspect away, shut and locked the door, and drove away. The victim stated she thought the male suspect may have gone into Sunshine Terrace where she believed he had been visiting a tenant earlier in the day. After contacting the victim, Deputy Justin Palmer and Deputy Jeff Getchell began walking up the stairs toward the room the suspect was believed to be in, when a fire alarm sounded. Believing this could possibly be a distraction, the deputies went back downstairs to investigate. As residents began to leave their rooms, the victim yelled, "That's him right there!" and pointed at the male suspect. The deputies immediately took him into custody without further incident. After being advised of his rights, the male suspect said he pulled the fire alarm because there was a small fire in the building; he denied contacting the victim or trying to steal her vehicle. No evidence of a fire was found at the location and no one was injured during this incident. The male suspect was transported and booked into the Spokane County Jail for Attempted Robbery 2nd degree, a felony, and Tampering with a Fire Alarm, a misdemeanor. ed Vehicle Causes Safety Concerns -Drivers Arrested — In mid-February, Spokane Valley Sheriff's deputies arrested the male driver of a vehicle who interfered with a deputy as he tried to conduct a traffic stop of another vehicle. Deputies located drugs, drug paraphernalia and a loaded handgun in the male's vehicle after obtaining a search warrant. This incident began at approximately 3:00 a.m., in the area of Pines and Cataldo in Spokane Valley, when Deputy Andrew Richmond observed a Toyota Camry with no visible front or rear license plates. As the vehicle continued north on Pines, and not seeing a temporary registration in the back window, Deputy Richmond tried to pull in behind the Camry. As he did, the driver of the Honda, who was following the Camry, accelerated and closed the distance, blocking Deputy Richmond. Both vehicles entered onto I-90 travelling west from Pines. Deputy Richmond again attempted to pull in behind the Camry to conduct a traffic stop, but the 27 -year-old driver of the Honda kept his vehicle close to the Camry, blocking Deputy Richmond's attempt. Once at freeway speeds, Deputy Richmond pulled in behind the Camry, but hesitated conducting a traffic stop because he was still unsure of the male's intentions and he was now directly behind Deputy Richmond's fully marked patrol vehicle. When he observed the male suspect move from the first lane into the center lane, Deputy Richmond activated his lights as they approached the Argonne exit. The male suspect immediately applied his brakes and pulled over to the shoulder of the road in front of the Camry, driven by a 24 -year-old female, who had stopped just east of the Argonne exit. Due to the male's erratic and unsafe actions, Deputy Richmond requested additional units to assist. After several moments, the male accelerated rapidly, took the Argonne exit and traveled out of sight. When Deputy Richmond contacted the female, she told him the male suspect was a friend and she was unsure what he was doing or why he had stopped. Deputy Richmond checked the female's name with dispatch and learned she had a felony warrant for her arrest. As he had Page 6 her exit the vehicle and began to arrest her for the warrant, he heard a male yelling from the elevated embankment of I-90 directly north of their location. When Deputy Richmond visually located the male, he could see it was the male suspect, but he was unable to see his hands or what he was doing in the dark. Deputy Richmond yelled several times for the male suspect to leave the area, but he refused to do so. Additional deputies responded to the parking lot of the Super 8 Motel where the male suspect was observed and took him into custody as he was running back to his Honda. The male suspect was advised of his rights and that he was being arrested for Obstructing a Law Enforcement Officer. He told deputies he just wanted to get in his car and leave; he admitted he stopped on the freeway to help the female, but drove off and decided to challenge the deputies from the top of the embankment. During a search of the male, deputies located over $2,100 in cash. With the unique way the money was bundled, and due to the male's past criminal drug convictions, deputies believed the male suspect may be involved with illegal drugs. Looking through the windows of the Honda, deputies could see a glass pipe commonly used to smoke methamphetamine or other drugs, in plain sight. They also observed a backpack with a container that appeared to have a white crystalline residue inside. The vehicle was impounded and a search warrant was requested. Both the female and male suspects were transported and booked into the Spokane County Jail. The female was booked for the valid felony Department of Corrections warrant; she was also issued a criminal citation for Driving while Suspended 1St degree, along with traffic infractions. The male suspect was booked for Obstructing a Law Enforcement Officer, a misdemeanor. During the search of the vehicle, pursuant to a search warrant, deputies located methamphetamine, pills, shaved keys, a spring - assisted folding knife attached to metal knuckles and a loaded 9mm handgun. Additional charges for the male suspect for Possession of a Controlled Substance (3 counts), Unlawful Possession of a Firearm 2nd degree, Possession of a Dangerous Weapon and Possession of Burglary Tools were also requested. Spokane Valley Burglary Suspects Caught — In late February, Spokane Valley Sheriff's deputies arrested two suspected burglary suspects after the alert property owner noticed a suspicious vehicle that was running parked at the location. The incident began just before 11:00 a.m., when deputies responded to the 9300 block of East Mission Avenue in Spokane Valley. The caller stated her husband armed himself with a pistol and went to the property to confront the potential burglars. The caller reported seeing a suspicious vehicle at the unoccupied residence and noticed exhaust fumes coming from the tailpipe. When Deputy Smith arrived at the location, he noticed a male, later identified as the victim, exit a vehicle parked in the driveway. He observed the male walk toward the back of the residence toward an older truck parked in the backyard. The male raised his arm into the air and fired a shot from a handgun. Deputy Smith immediately called for additional units and observed the truck that was parked behind the residence begin driving through the yard and field to the northwest. The victim placed his handgun on the ground as instructed and told Deputy Smith one of the suspects was running around the house. Several additional Spokane Valley and County units arrived to assist with the call. One of the suspects, a 47 -year-old male, was arrested at the scene. The other 48 - year -old suspect was located and arrested by Deputy Kiehn in the area of the 9400 block of East Mission. Deputies determined the adult female driving the truck was not involved with the attempted burglary and was released. The two male suspects were transported and booked into the Spokane County Jail for 2nd Degree Burglary. Although no one was injured during this incident and the victim complied with commands by placing his handgun on the ground when deputies arrived, we would like to caution citizens not to place themselves in danger by confronting possible suspects or potentially harming other citizens by firing a weapon into the air. Page 7 Suspect Denies Owning Drug Bindle Found in His Sock — In late February just after midnight, Spokane Valley Sheriff's Deputy Justin Palmer stopped a vehicle on Dishman Mica Road at Stn Avenue for an equipment violation. He contacted the 56 -year-old driver and checked his driver's license status. The check revealed the male's driver's license was suspended and he had a warrant for his arrest. The male was arrested and transported to the Spokane County Jail to be booked for his misdemeanor warrant. While being searched at the jail, a Corrections Officer observed a small paper bindle fall out of the male's sock as it was removed and turned inside out. When Deputy Palmer took possession of the bindle, commonly used to hold illegal drugs, the male said without being asked, "I put that in my sock when I got pulled over. It's not mine." Deputy Palmer opened the bindle and found a white crystalline substance that appeared to be methamphetamine. The substance was later field tested and showed a presumptive positive result for methamphetamine. The male suspect was additionally booked for a new felony charge, Possession of a Controlled Substance/Methamphetamine. He was issued a criminal citation for DWLS 3rd Degree. Identity Thieves Arrested - The Spokane Valley Investigative Unit spent most of an afternoon and evening in late February collecting evidence and serving a search warrant on a team of identity thieves who were cashing checks they had ordered using the identity of someone they did not know. A 30 -year-old female and a 37 -year-old male were arrested after trying to cash one of the checks at Quick Cash in the Spokane Valley. The female suspect had prepared additional checks to be cashed and had them on her person at the time of arrest along with a quantity of methamphetamine. Checks totaling $10,765 were recovered by jail staff during her booking process. The male suspect had approximately $6,900 worth of forged checks on his person when he was arrested. A search warrant was served later that evening at the Apple Tree Inn in north Spokane County. A large amount of evidence was recovered there to include equipment for preparing checks and drug paraphernalia. The female suspect had been arrested days earlier and used the identity of the same name as the victim on the forged checks during the booking process. It was not until after she was released from jail that Detention Services personnel confirmed her true identity when her fingerprints were found to belong to the female suspect. The investigation is continuing. Citizens Academy — Another Spokane County Sheriffs Office Citizens Academy is etting ready to take place Monday evenings, from 6:00 — 9:00 p.m. April 26th through May 25t . The academy will take place at the Spokane Police Academy located at 2302 N. Waterworks. The focus of this Citizens Academy will be Officer -Involved Shootings. Attendees will have the opportunity to ask questions of deputies who have been involved in these tragic incidents, learn about the tools deputies carry including live -fire demonstrations, participate in hands-on defensive tactics training, learn about the laws that govern Criminal Procedure and which situations justify the use of lethal force, and hear from investigators from the Spokane Investigative Regional Response (SIRR) Team (our primary OIS investigators). Class size is limited, so sign up soon with Deputy David Morris at 477-6044 or dwmorris@spokanesheriff.org. Background checks are required. Class attendees are asked to attend at least seven of the eight sessions. This is a FREE class. ******************** Page 8 2015 FEBRUARY CRIME REPORT To date: Yearly totals: Feb -15 Feb -14 2015 2014 2,014 2,013 2,012 2011 2010 2009 BURGLARY 69 61 154 147 1167 1101 1062 1027 936 725 FORGERY 59 47 107 100 659 850 826 593 341 297 MALICIOUS MISCHIEF 133 115 294 234 1645 1628 1770 1566 1183 1245 NON -CRIMINAL 11 7 31 18 151 106 108 160 917 892 PROPERTY OTHER 104 83 236 221 1449 1469 1236 1126 837 933 RECOVERED VEHICLES 34 54 62 97 464 541 446 416 365 187 STOLEN VEHICLES 37 58 67 119 573 602 586 566 496 298 THEFT 254 182 502 400 3096 3040 2636 2512 2365 2162 VEHICLE OTHER 19 20 45 38 279 268 287 195 3 5 VEHICLE PROWLING 123 115 257 210 1196 1206 1165 1491 1395 920 TOTAL PROPERTY CRIMES 843 742 1,755 1,584 10,679 10,811 10,328 9,615 8,852 7,668 ASSAULT 91 74 191 166 1087 950 936 963 895 927 DOA/SUICIDE 14 18 41 37 222 225 256 213 188 210 DOMESTIC VIOLENCE 33 27 85 55 485 538 600 714 1297 1226 HOMICIDE 0 0 0 0 3 2 2 3 1 3 KIDNAP 0 1 4 4 38 24 17 15 16 21 MENTAL 32 17 73 48 307 268 270 253 289 310 MP 7 6 20 15 138 156 154 125 128 115 PERSONS OTHER 265 198 578 445 3366 3124 3112 2484 1692 1621 ROBBERY 10 4 20 10 94 96 79 98 68 75 TELEPHONE HARASSMENT 8 10 20 23 132 148 212 162 153 159 TOTAL MAJOR CRIMES 460 355 1032 803 5231 5531 5638 4997 4727 4,667 ADULT RAPE 9 9 16 11 70 38 89 67 44 35 CHILD ABUSE 3 2 5 3 42 26 27 89 115 159 CUSTODIAL INTERFERENCE 20 24 44 44 237 236 190 184 206 157 SEX REGISTRATION F 0 0 0 0 0 4 8 2 1 2 INDECENT LIBERTIES 0 3 2 4 29 20 27 17 8 10 RAPE/CHILD 1 0 2 1 13 13 13 23 28 35 RUNAWAY 37 26 69 59 406 397 530 510 490 440 SEX OTHER 2 4 5 9 69 46 38 56 215 211 STALKING 3 0 3 1 24 21 24 19 18 15 SUSPICIOUS PERSON 39 46 102 99 604 440 424 341 215 175 TOTAL SEX CRIMES 114 114 248 231 1494 1271 1370 1294 1387 1271 TOTAL ITF 30 27 65 63 336 316 430 521 542 671 TOTAL TRAFFIC REPORTS 257 283 540 621 3216 3525 3957 3569 3081 3,183 TOTAL REPORTS RECEIVED 1,704 1,521 3,640 3,302 21,434 21,454 21,723 19,996 18,589 17,460 2015 February INCIDENTS BY CITIES (Only incidents handled by Spokane County Sheriff's Office) 3/10/2015 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV TOTALS CAD INCIDENTS 33 187 211 16 2 0 24 130 100 14 3,884 6 136 5,316 4 10,063 SELF INITIATED INCIDENTS 30 22 99 5 0 0 12 65 50 7 1,942 3 68 2,658 2 4,963 DRUG SELF INT (PATROL) 0 0 1 0 0 0 0 0 0 0 7 0 0 4 0 12 TRAFFIC STOPS 3 7 23 1 0 0 3 21 16 1 299 0 199 1,063 0 1,636 TRAFFIC STOPS (ARST/CIT/IN) 1 4 5 0 0 0 1 5 3 0 106 0 71 487 0 683 TS (WARRANTS) 0 0 1 0 0 0 0 0 1 0 4 0 2 14 0 22 CALLS FOR SERVICE 3 165 112 11 2 0 12 65 50 7 1,942 3 68 2,658 2 5,100 ALARMS 0 0 5 0 0 0 0 4 1 0 77 0 0 86 0 173 ACCIDENTS 0 7 4 3 0 0 1 0 7 0 176 0 9 147 0 354 ACCIDENTS (ARREST/CIT) 0 0 0 0 0 0 0 0 0 0 8 0 0 12 0 20 DRUG CALLS 0 0 0 0 0 0 0 1 2 0 13 0 1 28 0 45 DV 12 0 7 1 0 0 7 6 0 0 102 1 8 139 1 284 DUI 0 1 2 0 0 0 1 1 1 0 75 0 4 66 0 151 DUI (ARREST) 0 0 0 0 0 0 0 0 0 0 3 0 0 17 0 20 PURSUITS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SUSPICIOUS ACTIVITY 4 6 22 0 0 0 1 7 11 2 374 0 29 528 0 984 VEHICLE RECOVERED 1 0 1 0 0 0 0 0 1 0 23 0 6 17 0 49 911 ABANDON LINE 0 74 7 3 1 0 0 10 3 0 159 1 4 231 0 493 SHOPLIFTING 0 0 0 0 0 0 0 1 0 0 5 0 0 55 0 61 ALLARRESTS(ARREST/CIT/IN) 4 4 9 3 0 0 3 9 5 1 210 1 85 679 1 1,014 CRIME CHECK REPORTS 0 1 20 0 1 0 1 15 12 1 352 0 3 580 0 986 3/10/2015 * 2015 FEBRUARY CRIMES BY CITIES (Only crimes handled by Spokane County Sheriff's Office) 3/9/2015 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV Total BURGLARY 4 0 1 0 0 0 5 1 3 0 67 0 1 69 0 151 FORGERY 2 0 2 0 0 0 1 2 1 1 39 0 0 59 0 107 MAL MISCHIEF 4 0 5 0 0 0 2 2 4 0 83 1 1 133 1 236 NON -CRIMINAL 0 0 0 0 0 0 0 0 1 0 6 0 0 11 0 18 PROP OTHER 28 1 2 2 0 0 10 2 1 2 52 0 22 104 0 226 RCRVD VEH 0 0 0 0 0 0 0 0 1 0 18 0 7 34 0 60 STL VEH 2 0 0 0 0 0 0 2 2 1 22 0 5 37 0 71 THEFT 23 0 5 0 0 0 3 4 5 1 113 0 5 254 0 413 VEH OTHER 0 0 0 0 0 0 0 0 0 0 10 0 0 19 0 29 VEH PROWL 3 0 2 0 0 0 4 0 2 0 33 0 1 123 0 168 iI DI IMI II WI KI] WI DI NI Id I DRM 66 1 17 2 0 0 25 13 20 5 443 1 42 843 1 1,479 ASSAULT 6 0 3 2 0 0 4 6 0 0 48 1 12 91 0 173 DOA/SUICIDE 2 0 1 0 0 0 0 1 1 0 18 0 0 14 0 37 DV 12 0 3 0 0 0 5 2 0 0 29 0 1 33 0 85 HOMICIDE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 KIDNAP 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 MENTAL 1 0 0 0 0 0 0 1 0 0 8 0 0 32 0 42 MP 0 0 1 0 0 0 0 0 0 0 4 0 0 7 0 12 PERS OTHER 8 0 12 1 1 0 13 9 6 0 183 0 12 265 0 510 ROBBERY 0 0 0 0 0 0 0 1 0 0 1 0 0 10 0 12 TEL -HARASS 0 0 0 0 0 0 0 1 0 0 12 0 0 8 0 21 0 to va Ed MO MN :1110134 29 0 20 3 1 0 22 21 7 0 304 1 25 460 0 893 ADULT RAPE 0 0 0 0 0 0 0 0 0 0 1 0 0 9 0 10 CHILD ABUSE 0 0 0 0 0 0 0 0 0 0 1 0 0 3 0 4 CU ST INTFER 0 1 2 0 0 0 1 0 0 0 8 0 2 20 0 34 SEXREGISF 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 IND LIBERTY 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 RAPE/CHILD 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 RUNAWAY 0 0 2 0 0 0 1 2 0 0 35 0 0 37 0 77 SEX OTHER 0 0 0 0 0 0 0 0 0 0 3 0 0 2 0 5 STALKING 0 0 0 0 0 0 1 0 0 0 0 0 0 3 0 4 SU SP PERSON 10 0 1 0 0 0 3 1 0 1 36 0 3 39 0 94 TOTAL SEX CRIMES 10 1 5 0 0 0 6 3 0 1 85 0 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February 2015 Snow and Ice Operations Date Mag (Gallons) Iceslicer (Tons) Snowfall Pre -Treat Deicing Plowing Comments 02/01/15 1875 1.1 X X 02/02/15 1500 Trace X 02/03/15 0.0 02/04/15 0.0 02/05/15 0.0 02/06/15 0.0 02/07/15 0.0 02/08/15 0.0 02/09/15 0.0 02/10/15 0.0 02/11/15 0.0 02/12/15 0.0 02/13/15 0.0 02/14/15 0.0 02/15/15 Trace 02/16/15 0.0 02/17/15 0.0 02/18/15 0.0 02/19/15 0.0 02/20/15 400 0.0 X Bridges - Hillside Routes 02/21/15 Trace 02/22/15 0.0 02/23/15 0.0 02/24/15 0.0 02/25/15 0.0 02/26/15 0.0 02/27/15 0.0 02/28/15 0.0 Totals 3,775 0 1.10 Season Totals 87,300 235 15.70 *Information in bold indicates updates 2 CAPITAL PROJECTS Spokane __Valley Public Works Projects Monthly Summary - Design & Construction February -2015 Street Projects 0155 Sullivan Rd W Bridge Replacement #4508 0156 Mansfield Ave Connection 0166 Pines Rd. (SR27) &Grace Ave. Int Safety 0206 Sprague/Long Sidewalk Project Street Preservation Projects 0188 Sullivan Rd Preservation Project 0211 Sullivan Trent to Wellesley & Wellesley 0218 Montgomery Ave St Preservation 0220 Houk-Sinto-Maxwell St Preservation FHWA - BR FHWA - CMAQ HSIP CDBG FHWA - STP(U) COSY COSY COSY Traffic Projects 0060 Argonne Road Corridor Upgrade (SRTC 06-3) FHWA - CMAQ 0167 Citywide Safety Improvements HSIP Stormwater Projects 0197 Broadway, Havana to FancherSD Retrofit Other Projects 0149 Sidewalk InfilI 0176 Appleway Trail 06/27/14 07/18/14 06/05/15 06/26/15 10/02/15 10/23/15 04/10/15 05/01/15 04/03/15 03/27/15 04/17/15 04/17/15 04/24/15 04/17/15 05/08/15 05/01/15 100 2 09/30/16 95 0 08/31/15 85 0 10/31/15 60 0 06/30/15 90 0 11/15/15 98 0 07/30/15 5 0 12/31/15 5 0 12/31/15 $ 15,833,333 $ 2,002,350 $ 722,795 $ 287,094 $ 1,156,500 $ 660,279 $ 285,890 $ 316,965 11/07/14 12/05/14 100 0 08/31/15 $ 1,721,880 03/30/15 04/17/15 95 0 06/30/15 $ 474,580 Dept of Ecology 05/15/15 06/05/15 60 0 07/31/15 $ 60,000 FHWA - CMAQ 08/08/14 08/29/14 COSV 08/22/14 09/09/14 100 90 06/30/15 $ 1,139,955 100 32 05/30/15 $ 1,605,400 Total Design & Construction $ 26,267,021 Design Bid Estimated Total Project Proposed Open % Complete Construction Project # Design & Construction Projects Funding Ad Date Date PE I CN Completion Cost Street Projects 0155 Sullivan Rd W Bridge Replacement #4508 0156 Mansfield Ave Connection 0166 Pines Rd. (SR27) &Grace Ave. Int Safety 0206 Sprague/Long Sidewalk Project Street Preservation Projects 0188 Sullivan Rd Preservation Project 0211 Sullivan Trent to Wellesley & Wellesley 0218 Montgomery Ave St Preservation 0220 Houk-Sinto-Maxwell St Preservation FHWA - BR FHWA - CMAQ HSIP CDBG FHWA - STP(U) COSY COSY COSY Traffic Projects 0060 Argonne Road Corridor Upgrade (SRTC 06-3) FHWA - CMAQ 0167 Citywide Safety Improvements HSIP Stormwater Projects 0197 Broadway, Havana to FancherSD Retrofit Other Projects 0149 Sidewalk InfilI 0176 Appleway Trail 06/27/14 07/18/14 06/05/15 06/26/15 10/02/15 10/23/15 04/10/15 05/01/15 04/03/15 03/27/15 04/17/15 04/17/15 04/24/15 04/17/15 05/08/15 05/01/15 100 2 09/30/16 95 0 08/31/15 85 0 10/31/15 60 0 06/30/15 90 0 11/15/15 98 0 07/30/15 5 0 12/31/15 5 0 12/31/15 $ 15,833,333 $ 2,002,350 $ 722,795 $ 287,094 $ 1,156,500 $ 660,279 $ 285,890 $ 316,965 11/07/14 12/05/14 100 0 08/31/15 $ 1,721,880 03/30/15 04/17/15 95 0 06/30/15 $ 474,580 Dept of Ecology 05/15/15 06/05/15 60 0 07/31/15 $ 60,000 FHWA - CMAQ 08/08/14 08/29/14 COSV 08/22/14 09/09/14 100 90 06/30/15 $ 1,139,955 100 32 05/30/15 $ 1,605,400 Total Design & Construction $ 26,267,021 Street Projects 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan 0201 ITS InfilI Project- Phase 1 0205 Sprague/Barker Intersection Improvement 0221 McDonald Rd Diet (16th to Mission) Traffic Projects 0159 University Road Overpass Study 0177 Sullivan Road Corridor Traffic Study 0222 Citywide Reflective Signal Back Plates Stormwater Projects 0193 Effectiveness Study 0198 Sprague, Park to University LID 0199 Havana -Yale Diversion 0200 Ponderosa Surface Water Diversion Other Projects 0145 Spokane Valley -Millwood Trail FHWA - STP(U) FHWA - STP(U) FHWA - STP(U) FHWA - CMAQ COSY COSY 06/30/15 12/31/16 08/31/15 06/30/15 06/01/15 06/30/15 FHWA - CMAQ 02/28/15 FHWA- STP(U) 06/30/15 HSIP 08/30/15 Dept of Ecology Dept of Ecology Dept of Ecology Dept of Ecology 06/30/15 03/01/15 03/01/15 03/01/15 FHWA-STP(E) 02/15/15 11 89 90 5 8 0 98 90 0 50 100 100 100 5 $ 517,919 $ 175,260 $ 276,301 $ 327,562 $ 51,619 $ 616,000 $ 249,711 $ 200,000 $ 81,000 $ 300,000 $ 20,000 $ 20,000 $ 20,000 $ 402,300 Total Design Only *Information in bold indicates updates 3 $ 3,257,672 Design Bid Total Project Complete Open % Complete Project # Design Only Projects Funding Date Date PE Cost Street Projects 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan 0201 ITS InfilI Project- Phase 1 0205 Sprague/Barker Intersection Improvement 0221 McDonald Rd Diet (16th to Mission) Traffic Projects 0159 University Road Overpass Study 0177 Sullivan Road Corridor Traffic Study 0222 Citywide Reflective Signal Back Plates Stormwater Projects 0193 Effectiveness Study 0198 Sprague, Park to University LID 0199 Havana -Yale Diversion 0200 Ponderosa Surface Water Diversion Other Projects 0145 Spokane Valley -Millwood Trail FHWA - STP(U) FHWA - STP(U) FHWA - STP(U) FHWA - CMAQ COSY COSY 06/30/15 12/31/16 08/31/15 06/30/15 06/01/15 06/30/15 FHWA - CMAQ 02/28/15 FHWA- STP(U) 06/30/15 HSIP 08/30/15 Dept of Ecology Dept of Ecology Dept of Ecology Dept of Ecology 06/30/15 03/01/15 03/01/15 03/01/15 FHWA-STP(E) 02/15/15 11 89 90 5 8 0 98 90 0 50 100 100 100 5 $ 517,919 $ 175,260 $ 276,301 $ 327,562 $ 51,619 $ 616,000 $ 249,711 $ 200,000 $ 81,000 $ 300,000 $ 20,000 $ 20,000 $ 20,000 $ 402,300 Total Design Only *Information in bold indicates updates 3 $ 3,257,672 STORMWATER UTILITY The following is a summary of Stormwater Utility activities in the City of Spokane Valley for February 2015: • Street Sweeping Services contract was executed. • Roadway Landscaping Services was bid and opened. • Continued work on various capital improvement projects, (see below). • Staff submitted 5 applications for Ecology's competitive funding for Stormwater projects and activities in early November. On February 12, 2015, the City received preliminary award of 3 of 5 projects applied for (see Grant Section below). PLANNING Amended 2015 Transportation Improvement Plan (TIP) Staff reviewed the 2015-2020 TIP, project budgets and project progress through year end 2014, updated the planned work load for 2015 including grant awards that were received in 2014 and developed an Amended 2015 TIP for presentation and consideration by the City Council this March. GRANTS 2018-2020 CMAQ and TAP Call for Projects City staff continues to evaluate proposed projects that would be good candidates for the upcoming round of CMAQ and TAP Call for Projects due April 30th, 2015. City staff has met with STA and Spokane County staff to discuss projects these jurisdictions are pursuing in their 6 -year plans, especially those projects that interface with City of Spokane Valley streets. Staff met with WSDOT in February to discuss the City of Spokane Valley projects that interface with Washington highways. WSDOT is supportive of the City grant application candidates. WSDOT thanked the City for their efforts to communicate early and often. Ecology, FY Water Quality Financial Assistance Stormwater staff was notified by Ecology that 3 of the 5 grants submitted on November 7, 2014 received preliminary award. Project Project Budget Requested Draft Award Sprague, University to Park $2,000,000 $1,500,000 $1,500,000 Drywell Retrofits $910,000 $682,500 $682,500 Decant Phase III $612,000 $459,000 $300,000 Sweeping Study $300,000 $225,000 $0 Outfall Elimination $670,000 $502,500 $0 $4,492,000 $3,369,000 $2,482,500 At this time, the City of Spokane Valley's winning projects are issued on the Draft Offer List which goes to the Legislature while concurrently the public is notified and project information is made available for public comment. After that process, on July 1, 2015, a Final Offer List and funding letters will be sent to the winning agencies. *Information in bold indicates updates 4 TRAFFIC CIP Projects Staff continues to coordinate with traffic related design and study items as part of CIP projects. Specific Studies Staff is continuing to coordinate with the consultant on the University Overpass Study and the Sullivan Road Corridor Study for specific information related to the 2018-2020 CMAQ and TAP call for projects. Staff is planning a summary presentation of the University Overpass study to Council in March. Development Projects Reviewing traffic impact studies and letters for several projects and assisting Development Engineering with the Comprehensive Plan Update. *Information in bold indicates updates 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 24, 2015 Department Director Approval: Check all that apply: ['consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Spokane Regional Transportation Management Center Interlocal Agreement GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: Planning for the Spokane Regional Transportation Management Center (SRTMC) began in 1998 and led to the development of an interlocal agreement between the Washington State Department of Transportation (WSDOT), Spokane County, Spokane Transit Authority (STA), City of Spokane, and the Spokane Regional Transportation Council (SRTC). The original intent of the SRTMC was to provide a multi -jurisdictional control facility for the partnering agencies to enhance and support advanced transportation management capabilities. The SRTMC was to serve as a hub for regional transportation communications and to provide a seamless coordination of intelligent transportation system (ITS) devices, including traffic signals, across agency boundary lines. As of today, the City of Spokane Valley has 44 traffic signals, 10 cameras, and one dynamic message sign on the ITS network. All of our equipment first communicates with the SRTMC and is then relayed to City Hall for use by City Traffic Engineering staff. The City installed fiber optic lines and hardware in City Hall in 2014, which connect to the City's fiber backbone in Sprague. This will be utilized to develop the City's Transportation Operations Center schedule in 2015. Currently the SRTMC provides a website that is open to the general public. The website contains information about specific corridors and has real-time video feeds from cameras throughout the Spokane region. The SRTMC has an Operating Board that consists of technical members from each of the partner agencies. The Operating Board is responsible for reviewing and approving SRTMC activities and has monthly board meetings. These board meetings are generally technical in nature and involve discussion of future ITS planning and implementation projects and strategies as well as the reviewing of previous monthly activities, invoices, and billings. The center operates 24/7 for 365 days a year, and has done so since 2003. The SRTMC relies on federal grant funding, yearly member contributions, and WSDOT directed funds. The City's contribution is $15,000 per year. The federal grants and member contributions fund the SRTMC Manager, the IT Manager, two operators, software maintenance contracts, operation of the website, and daily hardware maintenance and functions for the center. Several developments in the region have occurred since 1998. The SRTC has opted to no longer be the lead agency as of January 2015, primarily due to the SRTMC performing operating duties versus planning duties. Another development that occurred was the incorporation of the City of Spokane Valley, which created a new entity not originally contemplated in the original interlocal. Therefore, an amendment to the original agreement is required. In light of the recent changes made, and after many discussions and board meetings, it was agreed to set a trial period with the changes in the WSDOT SRTMC management and board member of one (1) year. Member contributions are not being collected during this trial period, therefore there is no cost to the City in 2015. The trial period that ends December 31, 2015 is established to ascertain if the SRTMC and the SRTMC Operating Board will function as intended beyond the trial period. Therefore, an amendment to the original interlocal is proposed, which essentially adds the City of Spokane Valley as an official partner of the SRTMC and identifies WSDOT as the lead agency. There is also a sunset clause in the amendment that limits this to a one-year term, ending on December 31 2015. At that time the City will decide whether or not to continue participation in the SRTMC. The legal department has reviewed the amendment and provided comment, which have already been incorporated. Staff will provide an Administrative Report to City Council on March 31, 2015. OPTIONS: Information only. RECOMMENDED ACTION OR MOTION: Information only BUDGET/FINANCIAL IMPACTS: No change to 2015 budget. STAFF CONTACT: Sean Messner, Senior Traffic Engineer Eric Guth, Public Works Director ATTACHMENTS: Original SRTMC Interlocal (1998), SRTMC Interlocal Amendment (Agreement No. GCA 1450, Amendment No. 1) DRAFT AGREEMENT NO. GCA 1450, AMENDMENT NO. 1 This Amendment No. 1 to agreement No. GCA 1450 is made and entered into among the Washington State Department of Transportation, hereafter the "WSDOT," Spokane County , the City of Spokane, WA , the Spokane Transit Authority ("STA"), City of Spokane Valley ("COSV"), and the Spokane Regional Transportation Council("SRTC"), collectively referred to as the "Parties" and individually referred to as the "Party". WHEREAS, the Parties previously entered into agreement, GCA 1450 ("the agreement") on October 1, 1998, which created the Spokane Regional Transportation Systems Center Operating Board ("Operating Board"), and WHEREAS, SRTC was not a signatory to the agreement and has requested to be added as an ex officio party to the agreement, and WHEREAS, COSV was incorporated on March 31, 2003 and was not a Party to the agreement, but is now being added as a Party, and WHEREAS, the Parties agree to add COSV as a Party and further desire to change the name of the Spokane Regional Transportation Systems Center Operating Board to the Spokane Regional Transportation Management Center (SRTMC) Operating Board, and WHEREAS, it is necessary to amend the agreement to add the COSV and to change the name of the Operating Board to SRTMC Operating Board, and WHEREAS, SRTC wishes to eliminate its administrative duties under the agreement, and WHEREAS, a trial period is deemed necessary to evaluate the effectiveness of this agreement. NOW, THEREFORE, pursuant to chapter 39.34 RCW, the above recitals are incorporated herein as if set forth below, and in consideration of the terms, conditions, covenants and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: Agreement GCA 1450 ("the agreement"), pursuant to Section 11, is hereby amended as follows: 1. If not otherwise addressed, any references to a regional transportation systems center will be changed to Spokane Regional Transportation Management Center. Any reference to TEA21 will be changed to MAP21. 2. The City of Spokane Valley ("COSV") is hereby made a Party to the agreement. COSV agrees to be bound by and shall comply with all of the terms contained in the agreement, including this Amendment No. 1 with the exception that member funds will not be collected through the term of this Amendment No 1. Page 1 of 5 DRAFT 3. Section 1 is deleted in its entirety and is replaced with the following: A voluntary association and joint board, comprised of professional representatives of the SRTC (ex officio, non-voting member), Spokane County, the City of Spokane, COSV, WSDOT, and STA, is hereby created and shall be known as the Spokane Regional Transportation Management Center (SRTMC) Operating Board. All references to the Operating Board shall be a reference to SRTMC Operating Board. 4. Section 2 is deleted in its entirety and is replaced with the following: Recognizing that coordinated system management of transportation facilities of Spokane County, the City of Spokane, COSV, WSDOT and STA, are necessarily interwoven and interdependent and that the interests of all citizens will best be served by a coordinated and cooperative transportation system, the SRTMC Operating Board is established to facilitate such appropriate coordination and cooperation and to provide for continuing area wide transportation system management and traffic surveillance. The SRTMC Operating Board is not authorized to in any way supersede the authority vested in the SRTC, Spokane County, City of Spokane, COSV, WSDOT, STA, or future members, if any, but is intended to meet the prerequisites of federal transportation legislation requiring the development of an integrated congestion management system to manage existing traffic congestion and help to prevent new congestion from occurring. 5. Section 4 is deleted in its entirety and replaced with the following: The SRTMC Operating Board's jurisdictional area shall consist of all incorporated and unincorporated areas of Spokane County Washington and may include contiguous areas across the county or state boundaries as deemed appropriate by the SRTMC Operating Board, and which meet the criteria of State and/or Federal Transportation Legislation. WSDOT may further utilize the SRTMC for traffic operations management through the entire Eastern Region and will coordinate with other TMC's which may have operational areas extending outside the SRTMC jurisdictional area. This work will be funded solely by WSDOT and not through use of member funds or grants associated with the SRTMC. 6. Section 5 reference to Transportation Manager will be changed to Executive Director. 7. Section 7 is deleted in its entirety and is replaced with the following: The staff as necessary to conduct work programs of the SRTMC consistent with this agreement shall be arranged for by the SRTMC Operating Board in coordination with the member jurisdictions. The jointly funded staff shall serve under the direction of the SRTMC Operating Board, and shall be responsible for conducting activities necessary to carry out the work program as directed by the SRTMC Operating Board. Staff performing work duties outside the SRTMC jurisdictional area for WSDOT will be funded solely by WSDOT. Page 2 of 5 DRAFT The SRTMC Operating Board will consider and approve as appropriate application(s) for or acceptance of any grants to carry out those functions set forth in Section 3 hereinabove. Provided, however, in instances where a grant application must be submitted prior to the next regularly scheduled meeting of the SRTMC Operating Board such that timely SRTMC Operating Board approval cannot be obtained, the grant application may still be submitted with approval of the chair and vice -chair of the SRTMC Operating Board. Employees assigned to the SRTMC shall be hired and discharged by their respective agencies. The SRTMC support services such as requisitioning and purchasing, payment of expenditures, accounting, computer processing, and others as deemed necessary will be provided by WSDOT. Legal counsel will be contracted out as agreed by the SRTMC Operating Board. Insurance will be provided for employees by their respective agencies. 8. Section 8, paragraphs 2 and 3, are deleted in their entirety and replaced with the following: The work program shall be approved by November 1 of the preceding year. The work program and budget of the SRTMC may be amended by a majority vote of the SRTMC Operating Board, provided such amendment is within the funding authorized for use of the SRTMC. The SRTMC Operating Board, in conjunction with the SRTMC Manager, will develop detailed work and financial plans with measurable milestones. Both the performance of the SRTMC Operating Board and the SRTMC Manager will be evaluated against the milestones. With consideration of the performance review, the Operating Board will vote on continuing the agreement during the October 2015 Operations Board meeting and may direct the SRTMC Manager to begin preparation of the 2016 Financial Plan, Work Program, and Budget. The 2016 Financial Plan, Work Program, and Budget shall be submitted by the SRTMC Manager to the Operating Board by November 1, 2015. WSDOT shall accept the remaining member funds from the SRTC to be expended at the direction of the SRTMC Operating Board through the term of this Amendment No. 1. Member funds not utilized during the term of Amendment No. lshall be returned by WSDOT to each member agency equally. No additional member funds will be collected through the term of Amendment No. 1. WSDOT shall report on member funds regularly to the SRTMC Operating Board. 9. Section 9, Paragraphs 1, 2, 3 and 4 are deleted in their entirety and replaced with the following: It is anticipated that most projects and programs of the SRTMC Operating Board will involve benefits to its members. No costs shall be divided amongst the members through the term of this Amendment No. 1 unless unanimous approval is granted by the SRTMC Operating Board; provided SRTC shall not be required to make any financial contribution to the SRTMC Operating Board. Any additional agency joining the SRTMC Operating Board as a member through the term of Amendment No. 1 shall not be required to make a financial contribution to the SRTMC. Page 3 of 5 DRAFT WSDOT may make expenditures in accordance with the approved SRTMC budget and work plan as approved by the SRTMC Operating Board, shall maintain records of expenditures, and shall report regularly to the SRTMC Operating Board on budget activity. Payment of all claims shall be approved monthly by the SRTMC Operating Board. Such claims, with proper declarations required by law, shall then be certified for payment by WSDOT. 10. Section 10, paragraph 2 is deleted in its entirety. 11. Section 12 is amended as follows: The SRTC, City of Spokane, Spokane County, COSV, WSDOT, or STA, may terminate membership in the SRTMC by giving written notice to the SRTMC Board Chair. A trial period that ends December 31, 2015 is established to ascertain if the SRTMC and the SRTMC Operating Board will function as intended beyond the trial period. This agreement will terminate on December 31, 2015. Depending on the outcome of the Operations Board vote referenced in section 8 above, an Amendment No. 2 would have to be completed by November 1, 2015. This Amendment No. 2 would allow the SRTMC and SRTMC Operating Board to continue operating, or instead set a timeline and direction to dissolve the agreement and to logically dismantle the current structure. If the agreement ends, WSDOT will expend the following grant funds as deemed appropriate by the SRTMC Operating Board: 1) All grants that were obligated prior to January 1, 2015; 2) If the SRTMC agreement discontinues, the 2017-2019 STP Non -Roadway grant titled SRTMC Operations and Maintenance ($1,267,900) will be returned to SRTC. Following completion of items 1 and 2 above, WSDOT would notify SRTC that any unspent grant funds held by WSDOT will be returned to SRTC. There is nothing restricting any agency from forming a new agreement for similar purposes as the SRTMC. 12. Section 15 Legal Relations is added: Individually, each Party shall protect, defend, indemnify, and save harmless each other Party, its officers, officials, employees, and agents from any and all costs, claims, judgment, and/or awards of damages resulting from the negligent acts or omissions of its officers, officials, employees, and agents acting within the scope of their employment and arising out of or in connection with the performance of this agreement. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of more than one Party, their, officers, officials, employees, and agents, an individual Party's liability hereunder shall be only to the extent of that Party's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes a Party's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purpose of this indemnification provision. This limited Page 4 of 5 DRAFT waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this agreement. 13. All other terms and conditions of agreement shall remain in full force and effect except as modified by this Amendment No. 1. 14. This Amendment No. 1 may be executed in any number of counterparts, each of which, when so executed and delivered to the other Parties, shall be an original, but such counterparts shall together constitute but one and the same. IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the Party's date last signed below. Page 5 of 5 AN INTERLOCAL AGREEMENT AMONG SPOKANE REGIONAL TRANSPORTATION COUNCIL, SPOKANE COUNTY, CITY OF SPOKANE, WASHINGTON STATE DEPARTMENT OF TRANSPORTATION, AND SPOKANE TRANSIT AUTHORITY, TO FORM A REGIONAL TRANSPORTATION SYTEMS CENTER OPERATING BOARD, DEFINE ITS ORGANIZATION AND AUTHORITY, AND ESTABLISH A REGIONAL TRANSPORTATION SYSTEMS CENTER JURISDICTIONAL AREA. THIS AGREEMENT, made and entered into this 1 5I -day of 0 &o bey-- , 1998, among the Spokane Regional Transportation Council (SRTC), a public entity created by interlocal agreement, Spokane County, the City of Spokane, the Washington State Department of Transportation (WSDOT), and Spokane Transit Authority (STA). WITNESSETH: WHEREAS, pursuant to the provisions of chapter 39.34 RCW, two or more public entities may jointly cooperate between each other to perform functions which each may individually perform; and WHEREAS, on June 10, 1998, the President of the United States signed the Transportation Efficiency Act of the 215` Century (TEA2I), which provided authorization for highways, highway safety, and mass transportation; and enunciated a policy statement "[t]o develop a National Intermodal Transportation System that is economically efficient, environmentally sound, provides the foundation for the nation to compete in the global economy and will move people and goods in an energy efficient manner;" and WHEREAS, federal transportation legislation requires the establishment, by agreement between the Governor of the State of Washington and units of general purpose local government, of a Metropolitan Nanning Organization (MPO), which organization in cooperation with the State of Washington shall develop transportation plans and programs for urbanized areas of Washington State; and WHEREAS, pursuant to the above referenced state and federal laws and Federal Transportation legislation, the above referenced entities are desirous of establishing a regional transportation systems center to carry out responsibilities provided for in Federal Transportation legislation as well as other responsibilities determined by the Transportation Systems Center Operating Board. NOW, THEREFORE, it is specifically agreed among the entitities hereto as follows: Section 1: NAME GCA1450 \19 A governing body, comprised of professional representatives of the SRTC, Spokane County, the City of Spokane, WSDOT, and STA, is hereby created and shall be known as the Spokane Regional Transportation Systems Center Operating Board, referred to hereinafter as the "Operating Board". Section 2: PURPOSE Recognizing that coordinated system management of transportation facilities of Spokane County, the City of Spokane, WSDOT, and STA, are necessarily interwoven and interdependent and that the interests of all citizens will best be served by a coordinated and cooperative transportation system, this Operating Board is established to facilitate such appropriate coordination and cooperation and provide for continuing area wide transportation system management and surveillance. The Operating Board is not authorized to in any way supersede the authority vested in the SRTC, County, City, WSDOT, STA, or Other Members, but is intended to meet the prerequisites of Federal Transportation legislation requiring the development of an integrated congestion management system to manage existing traffic congestion and help to prevent new congestion from occurring. Section 3: POWERS AND FUNCTIONS The functions, responsibilities, and powers of Operating Board shall be as follows: (a) To perform the functions of the Transportation Systems Center for the metropolitan area, including those functions set forth in the TEA21 legislation of 1998 and the Federal Register as it presently exists, or as it may be hereinafter modified implementing TEA21; as well as those functions which may be required hereinafter by Federal Transportation legislation. (b) To prepare and update a Comprehensive Regional Transportation System Operating Plan and Regional Transportation Incident Management Program. (c) To administer regional transportation projects and programs that facilitate operations of the Transportation Systems Center considering only those projects which have been approved by the SRTC Board and which are consistent with the adopted Regional Transportation Plan. (d) To participate in the collection and maintenance of transportation related data bases and transportation related information. (e) To contract with the WSDOT or other appropriate entities in order to meet requirements of State and/or Federal Transportation legislation. 2 GCA1450 (f) To perform such other transportation systems management related functions as the Operating Board may hereinafter determine to be in the best interests of the Transportation Systems Center. The SRTC, or any of the Members hereto, may receive grants-in-aid from the State or Federal Government or any other department or agency and may accept gifts for the purpose of this Agreement. Section 4: JURISDICTIONAL AND METROPOLITAN AREA DEFINED The Operating Board's jurisdictional area shall consist of all incorporated and unincorporated areas of Spokane County, Washington, and may include contiguous areas across the county or state boundaries as deemed appropriate, and which meet the criteria of State and/or Federal Transportation Iegislation. Section 5: GOVERNING BODY AND OFFICERS The governing body of the Operating Board shall consist of one representative from each of the Member agency/jurisdiction and an ex -officio representative from SRTC staff. Each representative shall hold a position that has authority to make decisions related to traffic operations for their respective agency/jurisdiction. The SRTC representative shall be appointed by the Transportation Manager. Alternate Operating Board representatives may serve in the absence of the designated representative so long as the alternate representative has similar authority to act on behalf of the appointing Member's parent agency. All alternate Operating Board representatives must serve in the same or higher capacity as the regularly designated representative as defined hereinabove. Officers of the Operating Board shall include a chair and vice -chair, who shall be elected by majority vote of the Operating Board. Officers shall serve a one year term. The chair shall alternate among representatives of the Operating Board. Section 6: MEETINGS The Operating Board shall hold regular meetings. The Chair may call a special meeting or executive session or shall call a special meeting at the request of a majority of the Operating Board. The Operating Board shall adopt rules for the conduct of its business consistent with this Agreement and such rules shall prescribe, among other matters, the place of meetings and the methods of providing reasonable notice to Members thereof. Such rules 3 GCA 1450 shall be adopted and may be amended by a majority vote (75% ratification of the Member bodies) of the total Operating Board, or by amendment to this Agreement as provided herein. All meetings of the Operating Board shall be open to the public as required by Chapter 42.30 RCW. A quorum for the purpose of transacting business shall consist, at a minimum, of three Operating Board members. All recommendations, motions or other actions of the Operating Board shall be adopted by a favorable vote of a majority of those present. All Operating Board representatives including officers shall be entitled to one vote. Section 7: STAFF' AND SUPPORT The staff as necessary to conduct the work programs of the Operating Board consistent with this Agreement shall be provided by SRTC in addition to staff provided at the discretion of the member jurisdictions. The staff shall serve under the direction of the Operating Board, and shall be responsible for conducting activities necessary to carry out the work program and purpose of the Operating Board. The Operating Board will submit to the SRTC Board for approval, application(s) for or acceptance of any grants to carry out those functions set forth in Section 3 hereinabove. Provided, however, in instances where a grant application must be submitted prior to the next regularly scheduled meeting of the Operating Board so that timely Operating Board approval cannot be obtained, the grant application may still be submitted with approval of the chair and vice -chair of the Operating Board. Employees assigned to the Transportation Systems Center shall be hired and discharged by their respective agencies. The Operating Board support services such as requisitioning and purchasing, payment of expenditures, accounting, computer processing, legal counsel, and others as deemed necessary will be provided by the SRTC. Section 8: WORK PROGRAM AND ANNUAL BUDGET The Operating Board shall prepare and adopt a proposed work program and budget for each calendar year. The detailed annual work program shall list specific work projects to be undertaken as part of the Transportation Systems Center. The Operating Board shall submit the proposed work program and budget to the SRTC Board by August 1 of the preceding year. Approval or rejection of such budget by each Member shall be provided to the Operating Board by November 1 of each year. The annual budget and/or work program of the Operating Board may be amended by vote of the SRTC Board, provided such amendment does not require additional budget 4 GCA 1450 appropriation, or by the joint approval of the Operating Board and Members where such amendment does require additional budget appropriation. After approval of the Operating Board Budget, no Member may terminate or withhold its share during the year for which it was allocated. Section 9: ALLOCATION OF COSTS, APPROPRIATIONS, AND EXPENDITURES It is anticipated that most projects and programs of the Operating Board will involve benefit to its Members. Costs of the annual budgeted expenditures shall be divided among the Members as determined by the Operating Board and as agreed to by the Members and SRTC Board. Any additional agency joining the Operating Board as a Member, shall contribute as determined by the Operating Board and approved by the Members and SRTC Board. Additional contributions to the Operating Board budget may be made to accomplish projects and programs deemed to be of particular pertinence or benefit to one or more of the Member agencies. Each funding Member approving the proposed Operating Board budget shall submit its payment on or before January 20 of the budget year which it has approved. The funds of such joint operation shall be deposited with the SRTC; and such deposit shall be subject to the same audit and fiscal controls as the public treasury where the funds are so deposited. The funds shall be used in accordance with the adopted budget and work plan. The SRTC may make expenditures in accordance with the approved Operating Board budget and work plan and shall maintain records of expenditures and report regularly to the Operating Board on budget activity. Payment of all claims shall be signed by the SRTC Transportation Manager and approved monthly by the SRTC Board. Such claims, with proper affidavits required by law, shall then be certified for payment by the City or as arranged by the SRTC. Section 10: INTER -RELATIONSHIP BETWEEN OPERATING BOARD, AND MEMBER ENGINEERING DEPARTMENTS Member traffic engineering departments shall continue their respective functions as provided by charter and/or State law, including preparation of traffic control plans, to which the Regional Transportation Systems Center plans shall be coordinated. The Region Transportation Systems Center and may administer or implement such plans as may be agreed by the Member agency and the Operating Board. The successful execution of Transportation Systems Center duties and responsibilities in preparing a Regional Transportation Congestion Management System, in coordination with local plans, requires comprehensive transportation management plans be prepared and remain up to date by the City and County of Spokane, WSDOT and STA for their respective jurisdictions. 5 GCA 1450 Section 11: AMENDMENTS This Agreement may be amended by mutual agreement of the Members. Section 12: TERMINATION The City of Spokane, Spokane County, WSDOT, or STA, may terminate membership in the Operating Board by giving written notice to the Operating Board prior to August l of any year for the following year. Section 13: PRIOR WRITTEN AGREEMENTS This Agreement shall supersede any prior agreements establishing a jointly developed transportation system center. Section 14: EFFECTIVE DATE The effective date of this Agreement shall be October 1, 1998. Provided, however, upon execution by the Members, the governing body of the Operating Board may meet for the purpose of taking action(s), such action(s) to be effective January 1, 1999. 6 GCA1450 IN WITNESS Agreement on the d ATTTEST: B OF, rth the Members hereto have entered into this herein above. BOARD OF COUNTY COMMISSIONERS Deputy Clerk ATTEST: By City Clerk WASHINGTON STATE DEPARTMENT OF TRANSPORT • ON G East Region A Wa • f ngton State fnistrator '•r partmen of Transportation APPROVED AS TO FORM P(i . -7 /A( Date: By: As? an ttorney General 7 CITY OF SPOKANE Mayor Approved: City Manager Approved as to form: Assistant City Attorney SPOKANE TRANSIT AUTHORITY Chair GCA 1450 IN WITNESS WHEREOF, the Members hereto have entered into this Agreement on the day and year set forth herein above. ATTTEST: By Deputy Clerk ATTEST: By City CIerk BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON CITY OF SPOKANE or roved: City Manager Approved as to form: Assistant City ttorney WASHINGTON STATE DEPARTMENT SPOKANE TRANSIT AUTHORITY OF TRANSPORTATION Eastern Region Administrator for Chair Washington State Department of Transportation APPROVED AS TO FORM Date: By: A ist. t A Corney General 7 GCA 1450 IN WITNESS WHEREOF, the Members hereto have entered into this Agreement on the day and year set forth herein above. At i EST: By Deputy Clerk ATTEST: By City Clerk WASHINGTON STATE DEPARTMENT OF TRANSPOR - ' ON 1 Region A gton Sta strator '•r epartment of Transportation APPROVED AS TO FORM Date: )-7 By: 4,1/10-' As• Attorney General BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON 7 CITY OF SPOKANE Mayor Approved: City Manager Approved as to form: Assistant City Attorney SPOKANE TRANSIT AUTHORITY Gktitig Executive Director GCA1450