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14-192.01 Van Ness Feldman: Comp Plan Updates Ph 1
CONTRACT AMENDMENT FOR THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND VAN NESS FELDMAN Contract#C014-192.01 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and the Consultant mutually agree as follows: 1. Purpose: This Amendment is for the Contract for professional services for updating the Comprehensive Plan — Phase I by and between the Parties, executed by the Parties on October 29th, 2014 and which terminates on December 31st, 2015. Total compensation under the Original Contract is not to exceed $77,000.00. Said contract shall be referred to as the "Original Contract" and its terms are hereby incorporated by reference. 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract, dated October 29th, 2014, and any amendments thereto, which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are either: ❑ as follows, or ® attached hereto as Appendix"A". All such amendment provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. 4. Compensation Amendment History: This is Amendment#1 of the Original Contract and the history of amendments to the Consultant's compensation is as follows: Date Compensation Original Contract Amount October 29th, 2014 $77,000.00 Amendment#1 April.?, 2015 $31,000.00 Total Amended Compensation $108,000.00 The parties have executed this Amendment to the Original Contract this 2A day of April,2015. CITY OF SPOKANE VALLEY: CONSULTA A �1 .�. _ �r Mike acksj' B Ja Derr City M. :Tr I : anaging Partner ATTEST: APPROVED AS TO FORM: P14- �` Christine Bainbridge,City Clerk Offic o the t ttorney APPENDIX"A" 1. Paragraph 3 (Compensation) of the Original Contract is hereby amended to increase the total compensation paid by $31,000. Paragraph 3 of the Original Contract is amended to read as follows: "3. The City agrees to pay up to $108,000 as full compensation for everything furnished and done under this contract, in accordance with the provisions outlined in the scope of work, as previously and/or presently amended. 2. The Scope of Work, (Exhibit 1)of the Original Contract,is hereby amended as specified in Exhibit B. EXHIBIT—B AMEDED SCOPE OF SERVICES 1.0 ADOPTION SCHEDULE The City of Spokane Valley is updating its Comprehensive Plan. RCW 36.70A.130(5) requires the City to update its plan consistent with applicable regulations by June 30, 2017. The Comprehensive Plan update will consist of three phases: Phase I (2014): In this phase, the Consultant will compile and analyze existing conditions and documents, develop the Public Participation Program, and complete the community visioning. The scope of work for Phase I is detailed in the Section 2 below. The timeframe for Phase 1 is approximately November 2014 to March 2015. Phase II (2015). In this phase, the Consultant will prepare the draft Comprehensive Plan elements, any related required draft regulations, and initiate the State Environmental Policy Act (SEPA) environmental review process. Phase III (2015-2016). In this phase, the Consultant will prepare the Final Comprehensive Plan, regulations to implement the Comprehensive Plan, and final SEPA documents. 2.0 PHASE I SCOPE OF WORK The City completed the Department of Commerce — Periodic Update Checklist for Cities and has preliminarily determined what sections of the Comprehensive Plan are required by the Growth Management Act (GMA). The City identified the following components and/or elements that will require an extensive evaluation and detailed update: • The Land Use element, which includes an extensive review and assessment of the current land use designations based on existing conditions, planned City Hall, land use patterns, population and employment projections, community visions, and goals and policies. • The Economic Development element, which will articulate the direction and the process for the City to achieve greater economic vitality. • The Transportation element, including identification of specific actions to bring locally- owned transportation facilities and services to established levels of service. • Evaluation of the Urban Growth Area (UGA) necessary to accommodate population and employment goals. • Ensure internal consistency of Comprehensive Plan elements and external consistency with State plans and regulations and Spokane County Countywide Planning Policies (CWPP). 2.1 Document Review and Data Collection The Consultant shall conduct document review and data collection tasks including: 1. Compile data. 2. Review and analyze documents. 2.3 Land Quantity Analysis The Consultant shall provide technical assistance for data interpretation, including: 1. A memo summarizing the current methods and identification of possible improvements to the process. 2. A memo containing suggested improvements to the Land Quantity Analysis (LQA) methodology. 2.4 Prepare Public Participation Program Prepare a new Public Participation Program (PPP) to define programs and methods for engaging the public that includes at least the following: 1. Schedule showing key points in the process for public input, including all legislative actions. 2. Identification of opportunities for public input, such as comment cards, web-based comments, and public workshops. 3. Process for managing and incorporating input from public comments 4. Methods to relate public input regarding the Comprehensive Plan Update to City Council, Planning Commission, City staff and other stakeholders. 5. Consultant shall prepare a presentation of the PPP and the anticipated project schedule for City staff to present to the City Council. 2.5 Implementation of Public Participation Program 1. Consultant shall develop a Public Notice Plan identifying anticipated notice methods for each type of public meeting and milestone in the project to broadly and effectively engage the public. 2. Consultant shall develop project newsletters, as needed, for public circulation. 3. Consultant shall develop meeting notice flyers announcing time, date, and location of public meetings. 4. Consultant shall provide recommended edits to the City website. 5. Consultant shall draft email alerts for public meetings and project milestones. 2.6 Community Visioning 1. The Consultant shall conduct a visioning process to identify community proposed changes to the Comprehensive Plan. The visioning process will be inclusive of all elements to be updated but will specifically focus on changes to the Land Use element, Economic Development element, Transportation element, and Housing element. 5 2. Consultant shall prepare public visioning materials 3. Consultant shall facilitate public meetings in January and March which will include presentations and topical exercises. 4. Consultant shall prepare a community vision report. 5. The Consultant shall discuss the report with City staff regarding the extent of the changes to the Comprehensive Plan. 2.7 Citizen-Initiated Amendment Request Process 1. Consultant shall advise the City on the establishment of a citizen-initiated amendment request (CAR) process, including the development of a CAR application. 3.0 CONSULTANT RESPONSIBILITIES The consultant will work under the direction of the Community and Economic Development Department and shall be responsible for the following items: 1. Drafting revisions and preparing plan documents, graphics and other support services consistent with the Scope of Work. 2. Collecting and analyzing required technical data. 3. Presenting the technical data to City staff, City Council, and at all public workshops. 4. Organizing and facilitating public meetings and workshops, and addressing community issues and concerns. 5. Presenting to major stakeholder organizations, citizen boards and the public. 6. Coordinating and making regular presentations as required. 7. All documents and final reports shall be presented in digital format for archiving and reproductions. 4.0 CITY RESPONSIBILITIES 1. City staff shall create the required Geographic Information System (GIS) datasets for the LQA methodology, zoning, and land use. The City will create and print all maps associated with the update. 2. The City shall provide the following documents to the Consultant: • The adopted 2003 COSV Comprehensive Plan Public Participation Program. • The adopted 2007 Comprehensive Plan. • Land Capacity Analysis prepared for the 2007 Comprehensive Plan update. 3. The City shall maintain the project record and provide a copy of the index to the Consultant team on a quarterly basis. 4. The City shall maintain a public comment matrix to track all input received and shall provide a copy of the matrix to the Consultant team on a quarterly basis. 5. The City shall maintain a mailing list for the implementation of the PPP. 6 • • Client#:40157 VANNES ACORD,*, CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 10/20/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Darlene Hall CBIZ Insurance Services PHONE PAX (A/C,No,Ext): (A/C,No): 9755 Patuxent Woods Drive E-MAIL dahall//��l1cbiz.com ADDRESS: dahall@cbiz.com 200 INSURER(S)AFFORDING COVERAGE NAIC# Columbia,MD 21046 INSURERA:Hartford Accident&Indemnity 22357 INSURED INSURER B:Hartford Casualty Insurance Co 29424 Van Ness Feldman LLP INSURER C:Hartford Fire Insurance Co. 02231 1050 Thomas Jefferson Street,NW INSURER D Washington,DC 20007 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TRADDLSUBR POLICY EFF POLICY EXP LIMBS TYPE OF INSURANCE INSR WVD POLICY NUMBER. (MMIDD/YYYY) (MM/DDIYYYY) A GENERAL LIABILITY 42UUNUA7515 10/01/2014 10/01/2015 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY PREMISES ElroNeCTrKwrrence) $700,000 CLAIMS-MADE X OCCURMED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE S 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG S2,000,000 n n LOC $ POLICY JECOT COMBINED SINGLE LIMIT A AUTOMOBILE LIABILITY 42UUNUA7515 10/01/2014 10/01/2015(Eaaccident) $1,000,000 BODILY INJURY(Per person) $ ANY AUTO ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS PROPERTY DAMAGE $ NON-OWNED (Per accident) X HIRED AUTOS X AUTOS $ B X UMBRELLA LIAB X OCCUR 42XHUUG7098 10/01/2014 10/01/2015 EACH OCCURRENCE $15,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $15,000,000 DED _ X RETENTION SO $ C WORKERS COMPENSATION 42WBCK1795 10/01/2014 10/01/2015 X T/RY LIMITS ERH AND EMPLOYERS'LIABILITYE.L.EACH ACCIDENT $500,000 N/A ANY PROPRIETOR/PARTNER/EXECUTIVE Y I N (DC,CA,ID,NY OFFICER/MEMBER EXCLUDED? N (Mandatory In NH) MA) E.L.DISEASE-EA EMPLOYEE $500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) City of Spokane Valley is included as an Additional Insured under the General Liability insurance when there is a written contract with the policy holder requiring such organization be an Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Spokane Valley Spokane THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Valley City Hall ACCORDANCE WITH THE POLICY PROVISIONS. 11707 E.Sprague Avenue,Suite 106 AUTHORIZED REPRESENTATIVE Spokane Valey,WA 99206 CBIZ Insurance Services, Inc. 1 ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD ELL #S982818/M977774