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06-017.01 Prosecuting Attorney Services Addendum Oc,- ci7. O. I ADDENDUM TO THE INTERLOCAL AGREEMENT FOR PROSECUTING ATTORNEY SERVICES IN THE CITY OF SPOKANE VALLEY THIS ADDENDUM, is made and entered into by and among the City of Spokane Valley (hereafter referred to as "City"), Spokane County (hereafter referred to as "County"), and Spokane County Prosecuting Attorney(hereafter referred to as"Prosecuting Attorney"),hereafter jointly referred to as the"Parties". WITNESSETH: WHEREAS, pursuant to chapter 39.34 RCW (Interlocal Cooperation Act), the Parties have entered into numerous interlocal agreements whereby County has agreed to provide services to City and its residents;and WHEREAS, this Addendum applies to the "Interlocal Agreement for Prosecuting Attorney Services in the City of Spokane Valley (January 1, 2005-December 31, 2005)" (the "Agreement") executed by the County under Resolution No. 06-0194,the City under signature dated March 1,2006,and the Prosecuting Attorney under signature dated March 24, 2006, as modified by that document entitled "MEMORANDUM OF UNDERSTANDING" (the "Modification") executed by the County under Resolution No. 09-0333, the City under signature dated April 9, 2009, and the Prosecuting Attorney under signature dated May 6,2009;and WHEREAS, from time-to-time, the Parties review interlocal agreements such as this one for the purpose of analyzing the cost methodology to determine if it properly reflects the services being provided, and whether the costs of those services are being accurately charged. These amendments reflect such an analysis;and WHEREAS, there are various components of the full cost of providing services by County, including the indirect cost allocation, which takes into account the cost of services provided by what is commonly referred to as County's central services, which include, but are not limited to, such components as facilities maintenance, administrative services, and insurance. In past years, the indirect cost rate has been calculated based on salaries attributable to the provision of each service. The Parties now agree that, effective with the 2010 settle and adjust and for subsequent years, it is acceptable to base the indirect cost rate on total expenditures in calculating the full cost of providing the services; and WHEREAS, the salary of the Elected Prosecuting Attorney is a component cost of Prosecuting Attorney Services provided to the City under the Agreement and Modification; and WHEREAS, in past years the salary of the Elected Prosecuting Attorney was allocated to Misdemeanors based on a flat allocation of$5,000 plus benefits, as specified in former Exhibit 2A of the Agreement. The Parties now agree that effective with the 2012 settle and adjust and for subsequent years the Elected Prosecuting Attorney allocation is included in the Countywide Indirect Rate and will not be allocated separately; and WHEREAS, in past years the Prosecuting Attorney maintenance and operations (M&O) costs were allocated to the City using a ratio of misdemeanor attorney full-time equivalent(FTE) positions out of total attorney FTE positions for the Prosecuting Attorney's office excluding Family Law FTE positions as specified in former Exhibit 2A of the Agreement. The Parties now agree that effective with the 2012 settle and adjust and for subsequent years the Prosecuting Attorney's M&O costs to the City will be included in the Countywide Indirect Rate and will not be allocated separately; and Page 1 of 6 WHEREAS, effective with the 2012 settle and adjust and for subsequent years the Parties desire to replace the former Exhibit 2B Infraction Services with a new Exhibit 2B in acknowledgement of numerous modifications to better account for the service currently provided;and WHEREAS, in past years criminal violations of zoning ordinances were billed at an hourly attorney rate which included the salary and benefit costs of a single civil attorney and a single paralegal, as specified in former Exhibit 2C of the Agreement. The Parties now agree that effective with the 2012 settle and adjust and for subsequent years the hourly rate will be based upon the total direct and indirect costs of the Prosecutor—Civil department;and WHEREAS, in past years the Prosecuting Attorney Administrative costs were allocated to the City using a ratio of misdemeanor attorney full-time equivalent(FTE) positions out of total attorney FTE positions for the Prosecuting Attorney's office as specified in former Exhibit 2A of the Agreement. The Parties now agree that for the 2013 settle and adjust and for subsequent years the Prosecuting Attorney's Administrative costs to the City will be included in the Countywide Indirect Rate and will not be allocated separately; and WHEREAS, the Parties desire to modify Exhibit 1 to more accurately describe the services currently provided by the County. The Parties now agree that the description of Infraction services provided by the County shall include contested traffic infractions,contested Commercial Driver's License (CDL)infractions, and contested animal control infractions. NOW THEREFORE, for and in consideration of the mutual promises set forth hereinafter, and as provided for in the underlying document entitled "Interlocal Agreement for Prosecuting Attorney Services in the City of Spokane Valley (January 1, 2005-December 31, 2005)" (the "Agreement") executed by the County under Resolution No. 06-0194, the City under signature dated March 1,2006,and the Prosecuting Attorney under signature dated March 24, 2006, as modified by that document entitled "MEMORANDUM OF UNDERSTANDING" (the "Modification") executed by the County under Resolution No. 09-0333, the City under signature dated April 9, 2009, and the Prosecuting Attorney under signature dated May 6,2009,jointly referred to as the"Service Agreements"the Parties do hereby agree as follows: SECTION ONE: 1.1 Effective with the 2010 Settle and Adjust and for Subsequent Years. INDIRECT RATE SCOPE OF CHANGE. The scope and purpose of this subsection of the Addendum to the Service Agreements is to change the way the indirect costs the County charges the City are calculated, which is a component cost in determining the total actual cost for the provision of Services. Previously, the Parties calculated the indirect rate based on "salaries only" as adopted in the methodology set forth in former Exhibits 2A and 2B to the Agreement, but now agree that it is acceptable to calculate the indirect rate based on"total expenditures". 1.2 Effective with the 2012 Settle and Adjust and for Subsequent Years. ELECTED PROSECUTING ATTORNEY SALARY and DEPARTMENTAL M&O METHODOLOGY SCOPE OF CHANGE. The scope and purpose of this subsection of the Addendum to the Service Agreements is to change the way the City's share of the Elected Prosecuting Attorney salary and Departmental M&O cost is calculated. The Parties now agree that the Elected Prosecuting Attorney salary and benefits, net of State Funding, and Departmental M&O is allocated in the Countywide Cost Plan reviewed by the City of Spokane Valley annually and shall no longer be allocated as a direct misdemeanor cost. The cost of the Page 2 of 6 Elected Prosecuting Attorney and Departmental M&O will now be factored into the Countywide Indirect rate that is applied to total misdemeanor costs. 1.2.1 ELECTED PROSECUTING ATTORNEY SALARY ALLOCATION — The salary costs of the Elected Prosecuting Attorney will be allocated out to all units, departments, and funds that receive supervision. The basis of allocation is currently the total personnel costs of each unit, department, and fund. The State provided reimbursement of a portion of the salary costs of this position, currently at fifty percent reimbursement,shall be applied as a revenue adjustment. 1.2.2 DEPARTMENTAL M&O ALLOCATION — The prosecuting attorney M&O costs will be allocated out to all units, departments, and funds that receive benefit from these expenditures. The basis of allocation is currently the total personnel costs of each unit,department,and fund. 1.2.3 MODIFICATION—In the event the Parties desire an alternate basis of allocating Elected Prosecuting Attorney salary and departmental M&O, the Parties agree that designated staff responsible for preparing and reviewing the Prosecutor Allocator within the Countywide Indirect Cost Plan may modify said basis from time-to-time upon written mutual agreement. The designated staff for each entity are as follows: the City Manager for the City, the Chief Budget Officer for the County,and the Elected Prosecuting Attorney. 1.3 Effective with the 2012 Settle and Adjust and for Subsequent Years. PROSECUTOR INFRACTION DEPARTMENT SCOPE OF CHANGE. The scope and purpose of this subsection of the Addendum to the Service Agreements is to change the way infraction costs are allocated within former Exhibit 2B Infraction Services. The Infraction costs will now be determined as provided for in new Infraction Services Exhibit 2B in recognition of various methodological changes specified within. The total infraction costs determined by the methodology outlined in new Exhibit 2B will be removed from misdemeanor costs prior to applying the City's usage rate. 1.4 Effective with the 2012 Settle and Adjust and for Subsequent Years. CRIMINAL VIOLATIONS OF ZONING ORDINANCES AND ADULT ENTERTAINMENT ORDINANCE HOURLY RATE CALCULATION SCOPE OF CHANGE. The scope and purpose of this subsection of the Addendum to the Service Agreements is to change the hourly rate computation used for billing the City for costs associated with the criminal prosecution of zoning ordinances and adult entertainment ordinances. Previously in former Exhibit 2C, the hourly rate included the salary and benefit costs of a single attorney and paralegal. The Parties now agree, as referenced in new Exhibit 2C, that the hourly rate will be calculated by adding 1) the total costs for the "PA Civil" department, and 2) the indirect costs of the "PA Civil" department. The sum of these costs will be averaged by the number of direct civil attorneys to determine an "Average Annual Cost." This cost will be divided by the total annual productive work hours (currently 1,653) to arrive at a "Civil Attorney Hourly Rate". 1.5 Effective with the 2013 Settle and Adjust and for Subsequent Years. DEPARTMENTAL ADMINISTRATIVE STAFF METHODOLOGY SCOPE OF CHANGE. The scope and purpose of this subsection of the Addendum to the Service Agreements is to change the way the City's share of Administrative Staff costs is calculated. The Parties now agree that the Administrative Staff is allocated in the Countywide Cost Plan reviewed by the City of Spokane Valley annually and shall no longer be allocated as a direct misdemeanor cost. The Page 3 of 6 cost of the Administrative Staff will now be factored into the Countywide Indirect rate that is applied to total misdemeanor costs. 1.5.1 DEPARTMENTAL ADMINISTRATIVE STAFF SALARY ALLOCATION — The Prosecuting Attorney Departmental Administrative staff salary will be allocated out to all units, departments, and funds that benefit from these expenditures. The basis of allocation is currently the total FTE of each unit, department,and fund. 1.5.2 MODIFICATION—In the event the Parties desire an alternate basis of allocating Prosecutor Departmental Administrative Staff Salary, the Parties agree that designated staff responsible for preparing and reviewing the Prosecutor Allocator within the Countywide Indirect Cost Plan may modify said basis from time-to- time upon written mutual agreement. The designated staff for each entity are as follows: the City Manager for the City, the Chief Budget Officer for the County, and the Elected Prosecuting Attorney. 1.6 Effective January 1,2015.MODIFY EXHIBIT 1. The scope and purpose of this subsection of the Addendum to the Service Agreements is to acknowledge that the Prosecuting Attorney represents the City not only in contested traffic infractions, but also contested animal control infractions and contested CDL infractions. The Parties agree that Exhibit 1 to the Agreement shall be modified to provide as follows: (Underlined and highlighted language added, lined-out and highlighted language deleted.) EXHIBIT 1 For the purpose of this Agreement, PROSECUTING ATTORNEY Services shall include prosecution of violations of state statutes that are punishable as misdemeanor or gross misdemeanor offenses that occur within CITY'S jurisdiction and that are committed by adults as well as any appeals to Superior Court, Washington State Court of Appeal, or Washington State Supreme Court. PROSECUTING ATTORNEY retains sole prosecutorial discretion in conjunction with providing Services under the terms of this Agreement from charging decisions through complete disposition of the case, including appeals to Superior Court, Washington State Court of Appeals, or Washington State Supreme Court. Provided, however, CITY may take over prosecution of any misdemeanor case upon written notification to PROSECUTING ATTORNEY. For the purpose of this paragraph, misdemeanors shall include criminal violations of CITY animal control ordinances. PROSECUTING ATTORNEY agrees to represent CITY in contested traffic infractions,contested animal control infractions and contested CDL infractions. PROSECUTING ATTORNEY also agrees, when requested by CITY, to represent CITY with respect to criminal violations of its zoning ordinances at the hourly rate set forth in new Exhibits 2A, 2B and 2C.PROVIDED,such representation shall not include challenges to the constitutionality of any zoning ordinance. The CITY shall retain responsibility for defending any constitutional challenge to any zoning ordinance or other CITY ordinance which may be involved in providing Services. Page 4 of 6 CITY agrees to take appropriate action to ensure police officers and CITY staff are available at no cost to PROSECUTING ATTORNEY for all trials or judicial proceedings where PROSECUTING ATTORNEY determines their presence is necessary. All misdemeanor, gross misdemeanor, and zoning services to be provided by PROSECUTING ATTORNEY in courts under the terms of this Agreement shall be provided in courts located within the Spokane County Courthouse Complex. All traffic infraction, animal control infraction and CDL infraction services to be provided by PROSECUTING ATTORNEY under the terms of this Agreement shall be provided in either courts located within the Spokane County Courthouse Complex or courtroom(s) in the Spokane Valley precinct. In the event CITY requests such court services be provided at a location other than that provided for herein,the PARTIES agree to meet and mutually negotiate. 1.7 Effective with the 2013 Settle and Adjust and for Subsequent Years. REPLACEMENT OF EXHIBITS 2A, 2B, and 2C. The Scope and purpose of this subsection of the Addendum to the Service Agreements is to replace former Exhibits 2A, 2B, and 2C in the Service Agreements with new Exhibits 2A,2B,and 2C and a new exhibit labeled"2-Summary"all of which are attached hereto as Attachments"1"and incorporated herein by reference. SECTION TWO: DURATION-This Addendum shall be in full force and effect as to the Agreement as modified by the Modification for the remaining term of the Agreement, or any extension of that Agreement. SECTION THREE: REMAINDER OF INTERLOCAL AGREEMENT TO REMAIN THE SAME - The remaining provisions of the Agreement and Modification will remain unchanged by this Addendum. IN WITNESS WHEREOF,the Parties have caused this Addendum to be executed on date and year opposite their respective signatures. DATED: 5 ' 2(0- /5 BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON =o� cow 4E co• ro �� � �o � L� +o�� OD MIELKE,Chair • j t‘' J.� SEAL.• q� i A,._ -_I_ —4-1 A `�:L O' T ice-Chair ATTEST: � s Q Clerk of the Board "``‘...�„ i �, P14141(A• ra/X ,,f AL FREN , ommissioner Page 5 of 6 DATED: J I" C OF SPOKANE VALLEY A 1 S ,/` I/I ike Jackso ' ity anager hristine Bainbridge,IF ity Clerk APPROVED AS TO FORM ONLY: qiq43 Office of he City Attorney DATED: L./,2 J/ S SPOKANE COUNTY PROSECUTING ATTORNEY Lawrence H. Haskell,Prosecutor Page 6 of 6 Exhibit 2-SUMMARY Spokane County Prosecutor City of Spokane Valley 2013 Estimate Spokane Budget Valley% Spokane Valley Misdemeanor 1,032,548.62 36.60% 377,943.77 Infraction - - 41,233.81 TOTAL 419,177.58 Information Percentage of Spokane Valley Cases: Estimate 36.60% Actual Indirect Rate: Estimate 21.59% Actual • Exhibit 2A Spokane County Prosecutor City of Spokane Valley Misdemeanor Methodology 2013 Estimate Attorneys: Criminal Misdemeanor General 37.43 6.00 DTF/DPAP 1.52 BECCA 0.55 DUI Boot Camp-Grant 1.00 Subtotal Attorneys 39.50 7.00 Misd Supervisor 1.00 Total 39.50 8.00 Criminal Sal&Ben Adjustment Adj Salary Kristianson 71,664 71,664 Elder 68,580 68,580 Montecucco 113,101 113,101 Cordts 108,346 108,346 Kuhlman 75,262 75,262 Gabriel 128,438 128,438 Position 50%supported by Mental Health Grant funded but stilt uses Prosecutor M&O and Olsen-Target Zero 101,005 101,005 Supervision O'Brien-Supery 132,949 132,949 799,345 0 799,345 Criminal Chief Criminal Deputy Sal&Ben Adjustment Adj Salary Supervises Criminal and Misdemeanor Attys llrtscoal 159,371 (132,529) 26,841.40 Criminal Misdemeanor Support Staff Sal&Ben Adjustment Adj Salary Hanky 46,849 46,849 Seal: - 41,501 41501 Mrstelak,, 43,077 43,077 Orison` 50,986 50,986 H9keson 27,725 27,725 Position 25%supported by Mental Health. Ramat'; 44,906 44,906 I3ansetR 44,637 (26,782) 17,855 Position 60%Felony 299,681 272,899 Subtotal Salary 1,099,085 Prosecutor Criminal Indirect Rate* 21.59% 237,326 'This Indirect Rate is from the 2013 for 2015 Countywide Cost Plan. Subsequent Misdemeanor cost estimates will use the indirect rate from Attorney two years prior. Burdened Rate Misdemeanor Budget 1,336,411 190,916 Reduction of Miisdemeamor Budget Infraction Method (94,534) Other Sources of Funds 50%Attorney funded by Mental Health Sales Tax (64,219) 100%Attorney funded by DUI grant (101,005) 25%Support Staff position funded by Mental Health Sales Tax (6,931) Subtotal Other Sources (172,155) Indirect Rate on Other Sources (37,174) Total Reduction (303,863) Equals Allocable Misdemeanor Budget 1,032,549 . . . . . .. . . . . . 2 ) roN # k ® 2 ei kN CO Co DO° ( VD en ƒ N N IVII .< k N 6 iti oi en rc ) ) 70. N ® # Ja j a 4, . § ¥ cn in :*if: 7 � � 4 d gat oa \ tv / }# ) k k IIh! J env' ] > N k c Z N4 % m ) 3 \ N ® [vi alcl I ) f $ — ri r. ] m ; ) k - 0 1 k 2 m § /i § \) ') E # § } § { u � ) §> 3 ° $ / \A. }\ A \ ) k# w > Exhibit 2B Spokane County Prosecutor City of Spokane Valley Infraction Methodology 2013 ESTIMATE Spokane Valley Misdemeanor Deputy Attorney Cost Note Infraction Cost Fully Burdened Misdemeanor Deputy Cost 190,915.91 Hours Worked per Year 1,653.00 1 Deputy Attorney Cost per Hour 115.50 Spokane Valley Infraction Deputy Attorney-Court Time Dedicated Spokane Valley Docket Traffic Court per Year(7.5 hours x 26 weeks) 195.00 Traffic Court per Year(3.75 hours x 26 weeks) 97.50 Subtotal hours 292.50 Monday Holiday credit (28,13) 3 Total Hours per Year 264.38 Spokane Valley Infraction Deputy Cost 30,534.42 30,534.42 Mixed Jurisdiction Docket Animal(2 Hours per Month) 24.00 CDL(1/2 day every other week) 97.50 Hours per Year 121.50 Monday Holiday credit (9.38) 3 Total Hours per Year 112.13 Mixed Jurisdiction Infraction Deputy Cost 12,950.06 %of Valley Infractions 16.72% 2 2,164.98 Spokane County Infraction Department-Prep Time(Not in Court) Infraction Hours Spent at Courthouse: Traffic,CDL Hours per Week 7.50 Animal Hours per Week 1.00 Weeks per Year 52 Hours per Year 442.00 Infraction Deputy Prep Time Cost 51,049.50 %of Valley Infractions 16.72% 2 8,534.41 TOTAL 94,533.98 41,233.81 Notes 1 See"Productive Work Hour"tab for calculation of annual productive hours 2 District Court statistics,see"Infract Stat"tab Total Holiday 3 Monday Holiday Credit Calculation Days Hours Percent Credit Hours Number of Monday Holidays current year 5 7.50 37.50 Dedicated Spokane Valley Docket Full Days 26 195.00 50% 18.75 Half Days 26 97.50 25% 9.38 Sub-total 28.13 Mixed Jurisdiction Docket Half Days 26 97.50 25% 9.38 Total Hours per Year 390.00 100% 37.50 Exhibit 2B Spokane County Prosecutor City of Spokane Valley Infraction Statistics 2013 Estimate District Court Case Statistics Offense Category Spokane Valley* Spokane County** Infractions 7,394 44,228 16.72% DV-Misdemeanor 393 915 DUI 230 1,567 Criminal Traffic 1,787 5,446 Criminal NT(less misd DV) 795 2,270 Subtotal 10,599 54,426 From District Court Statistics-Last half of 2011 and first half of 2012 Exhibit 2C Spokane County Prosecutor City of Spokane Valley Civil Attorney Hourly Rate 2013 Estimate Civil Prosecutor Hourly Rate Total Allocation $ 540,888 Allocation from Other Indirect Services 58,633 Total Civil Cost $ 599,521 Attorneys Included in this Total Civil Cost: Arkills,Hubert,Kinn 3 Average Annual Cost $ 199,840 Productive Work Hours 1,653 Civil Attorney Hourly Rate $ 120.90 co co o m m 2 2'{� M I' 2M '- N V< N V,IA h c N C) _U r'..7, " c L9.1 a Q G U N . o a w C u t epi v 2 0 a 0 'G vi E o 0 0 O Yw a x O .. 3 C C fa' l' O _ o 0 O C 13 O Q Q Q N H 0 N 3 H ° a O.N. 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