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2015, 05-12 Formal Meeting MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, May 12, 2015 Mayor Grafos called the meeting to order at 6:00 p.m. Attendance: City Staff Dean Grafos,Mayor Mike Jackson, City Manager Chuck Hafner, Councilmember Mark Calhoun, Deputy City Manager Rod Higgins, Councilmember Cary Driskell, City Attorney Ed Pace, Councilmember Mike Stone, Parks &Recreation Director Ben Wick, Councilmember Eric Guth, Public Works Director Erik Lamb, Deputy City Attorney ABSENT Morgan Koudelka, Sr. Administrative Analyst Arne Woodard, Deputy Mayor John Pietro, Administrative Analyst Bill Bates, Councilmember Christine Bainbridge, City Clerk INVOCATION: In the absence of a pastor, Mayor Grafos asked for a few moments of silence. PLEDGE OF ALLEGIANCE Council, staff and audience rose for the Pledge of Allegiance ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Deputy Mayor Woodard and Councilmember Bates. It was moved by Councilmember Wick, seconded and unanimously agreed to excuse Deputy Mayor Woodard from tonight's meeting. It was then moved by Councilmember Pace, seconded and unanimously agreed to excuse Councilmember Bates from tonight's meeting. (Due to technical difficulties, Deputy Mayor Woodard was not able to participate via telephone conference as originally planned.) APPROVAL OF AGENDA It was moved by Councilmember Wick, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: City Manager Mike Jackson stated that City employee Chelsie Taylor has been appointed as the Interim Finance Director. Mr. Jackson gave a brief background on Ms. Taylor's work and education history, City Clerk Bainbridge administered the Oath of Office, and Councilmembers greeted and congratulated Ms. Taylor as the new Interim Finance Director. COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Wick: no report Councilmember Higgins: said he attended the officers' memorial; the Mayor's State of the City message and the new City Hall public participation meeting; went to the annual downtown prayer breakfast; attended the Clean Air Agency meeting where they discussed anticipated reductions in state and federal grants, which he said might be an indicator of other grants being reduced, all of which could affect our budget; said the Clean Air Agency recently held two public hearings on wood burning stoves and said the EPA (Environmental Protection Agency) will be lowering its levels below our levels within the next few years,which he said could make wood burning stoves very expensive or cease to exist. Councilmember Pace: said he attend the Washington/Idaho Joint Aquifer meeting and heard discussion about what different entities are doing to prepare for emergencies such as from trail spills; participated in Minutes Regular Council Meeting:05-12-2015 Page 1 of 5 Approved by Council:06-09-2015 the Jr. Lilac Parade; went to the Spokane Transit Authority (STA) planning committee meeting where they discussed failed Proposition 1; said they examined results of a survey to find out why it failed miserably in Spokane Valley, and only passed in the City of Spokane and a few cities to the west, said they discussed the idea of putting the issue back on another ballot, which Councilmember Pace said he disagreed with and said if Spokane City wants it,they should figure out how to pay for it; said he attended our City's State of the City address and he extended congratulations to the Mayor for his speech. Councilmember Hafner: said he was the Mayor's representative at a meeting concerning visitor's week and the importance of visitors; he also congratulated Mayor Grafos on his State of the City address; went to the Government Action Committee meeting through the Chamber of Commerce; mentioned that the Central Valley School District bonds passed so we should see a big difference with the new building which were very much needed; went to the STA Performance meeting and said there will be a workshop in early June to discuss the STA proposal and what it meant to people; said the biggest concern about the proposition is it would cost $4 million a year for maintenance; and said he attended the downtown memorial service. MAYOR'S REPORT Mayor Grafos said the State of the City address was well attended; said that address is important as it tells citizens what we do and our accomplishments; said he also attended today's memorial service for law enforcement, and noted that there are now 316 names on the plaque honoring fallen law enforcement officers. PUBLIC COMMENTS: Mayor Grafos invited public comment. Dr. Harkin: invited everyone to the upcoming May 30, 2015 Spokane Valley Arts Council Artist Showcase and Art Auction; said the event will be held at CenterPlace and will feature student artists, live artists working, and about one hundred pieces of art for sale, all of which will benefit the City of Spokane Valley; he gave the City Clerk copies of the first issue of the Art Catalogue for distribution to all Councilmembers. Dr. Harkin also mentioned the Current newspaper, and said they have been very helpful and he is going to suggest to the Arts Council that the Current become the "face" of the arts program. Dr. Harkin thanked everyone for all their help. Tzena Scarborough: in connection with Wreaths Across America events, invited everyone to the May 25 Memorial day event at Pines Cemetery. Scott McClay: gave the City Clerk a handout for each Councilmembers concerning "Justice for Ryan Holyk;" he asked Council to form our own Spokane Valley Police Department; said we lost a pastor, and a kid; that Ryan was struck at the intersection of Sprague and Vista; said he did not fall off his bike but was hit from the back end of a Sheriff Deputy's car; said our City spends millions of dollars a year to contract with the Sheriff's Office, that a government closer to the people is better, and said it wouldn't take much to get our own Police Department working. Gary Edwards: said he spoke before Council a few weeks ago about subjects from the national to the local level that impact all cities; said he spoke at the Spokane City Council meeting last night and heard scandalous reference to "hookerville" about a bridge not well accepted by some people at Council; said he wanted to have discussions on the First Amendment concerns and underlying issues dealing with prostitution and poverty. Tim Vile: said he was a witness to the Ryan Holyk accident where Ryan was hit by the rear end of a police cruiser last May 23; and that the injuries were so extensive it was a miracle he lived to get to the hospital. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately.Proposed Motion:I move to approve the Consent Agenda. a. Approval of vouchers on May 12, 2015 Request for Council Action Form Totaling: $2,448,858.85 b. Approval of Payroll for Pay Period Ending April 30,2015: $443,693.11 Minutes Regular Council Meeting:05-12-2015 Page 2 of 5 Approved by Council:06-09-2015 c. Approval of April 28,2015 Council Meeting Minutes,Formal Format d. Approval of May 5,2015 Council Study Session Meeting Minutes It was moved by Councilmember Wick, seconded and unanimously agreed to approve the Consent Agenda. After the consent agenda,Mayor Grafos moved back to the Mayor's report: Mayor Grafos explained that Councilmember Bill Bates has been on an extended leave and of the importance in having a full council, and said he would like to discuss the topic of placing someone in that position on a temporary basis, of up to one year. City Manager Jackson explained some of the process in filling a temporary position, which he said differs from filling a vacated position; said staff drafted a couple options for Council's consideration; that some components are covered by state law, like the qualifications; and he noted that to fill the position temporarily requires the majority vote of the remaining councilmembers to pass, so it would need at least four votes to select someone; said there is no tie-breaker for this process. Mr. Jackson asked if Council would like to move forward and if so, said a Councilmember could make a motion and if that passed, we would then advertise and come back June 2 or whenever the schedules works, giving Councilmembers the opportunity to review all the applications; said once Council reviews all applications, the first applicant to receive at least four votes would be the temporary councilmember. As an option, Mr. Jackson said Council could treat it like other appointments with the Mayor making a recommendation, and Council voting on the recommendation. Councilmember Hafner suggested adding more to the qualifications to make sure we get someone who is not totally new to government; and said he also would like to interview each candidate. Councilmembers Pace and Higgins agreed with the idea of holding interviews. Councilmember Wick asked about the one year time period and Mr. Jackson he would assume at some point the current councilmember might relinquish the position, or Council could appoint someone, but if the period were longer than a year, it would almost be appointing a permanent councilmember. Councilmember Pace said he wants to conduct interviews, he disagreed about adding qualifications and said it doesn't fit with a democratic society to add requirements, that this is not a profession just regular citizens. Mayor Grafos said he would like to have the ad placed, and have the applicants interviewed publicly. It was moved by Councilmember Wick, seconded and unanimously agreed to have staff start the process and for Council to move forward with this process. Mr. Jackson said he will send Council a full list of the previous questions, and Councilmembers can determine which questions to use, or move forward with all questions. Councilmember Pace said he would like to interview all candidates, and Mr. Jackson said that Council can determine that once the applications have been received;that Council can hold an executive session to discuss the applications, and that Council does not have to interview everyone. Councilmember Higgins suggested during the interviews, to have the other applicants in a different room so they don't hear the prior applicant's answers to questions. Mr. Jackson said the interviews would be conducted in a public meeting, so he will look into that possibility. NEW BUSINESS 2. Second Reading Proposed Ordinance 15-012 Gambling Tax Amendment—Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Wick and seconded, to approve Ordinance 15-012, amending Spokane Valley Municipal Code 3.25 gambling tax. Deputy City Manager Calhoun explained the ordinance as noted on the Request for Council Action form. In response to a comment from Councilmember Hafner about his concern with the revenue reduction, Mr. Calhoun said this ordinance change would be effective June 1 so for this year it would represent a loss of about $103,000; he said with the current figures in the adopted 2015 budget, it would be about a wash to the general fund; said the concern is that the state legislature has not completed their budget deliberations, so we do not know what the status would be of the shared revenues. Councilmember Hafner suggested Council wait to act on this ordinance until we know the status of the state budget, and suggested there is no hurry to make the reduction. Mr. Calhoun reminded Council that the next meeting is set for June 2. It Minutes Regular Council Meeting:05-12-2015 Page 3 of 5 Approved by Council:06-09-2015 was moved by Councilmember Hafner and seconded to delay the passing of this ordinance until after June 1st. After Council discussion on whether to postpone this motion, Councilmember Hafner called for the question. Vote on the call of the question (whether to stop discussion and vote on the motion): Vote by Acclamation: In Favor: Unanimous. Opposed: None. Vote on the motion to postpone until after June 1: Vote by Acclamation: In Favor: Councilmembers Wick and Hafner. Opposed: Mayor Grafos, and Councilmembers Higgins and Pace. Motion failed. After still further discussion on the just failed motion, it was moved by Mayor Grafos and seconded to reconsider the failed motion and delay the vote on the ordinance: Vote by Acclamation: In Favor: Mayor Grafos, and Councilmembers Wick, Higgins and Hafner. Opposed: Councilmember Pace. Motion passed and the ordinance second reading will be postponed until after June 1. 3. Motion Consideration: Prosecutor Services Interlocal Amendment—John Pietro, Morgan Koudelka It was moved by Councilmember Wick and seconded to authorize the City Manager to finalize and execute the Addendum to the Interlocal Agreement for Prosecuting Attorney Services. Administrative Analyst Pietro explained the proposed various modifications to the agreement, as noted on the May 12, 2015 Request for Council Action form. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed: None. Motion Carried. 4. Motion Consideration: Contract for Comprehensive Plan Update,Land Quantity and Market Analysis— John Hohman It was moved by Councilmember Wick and seconded to authorize the City Manager to finalize and execute the Professional Services Agreement with Van Ness Feldman for the Comprehensive Plan Update Analytics, Citizen-Initiated Amendment Request and Plan Audit. City Attorney Driskell, standing in for Mr. Hohman, explained what this contract covers, and briefly discussed the various phases on the Comprehensive Plan update. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion Carried. PUBLIC COMMENTS: Mayor Grafos invited public comment; no comments were offered. ADMINISTRATIVE REPORTS 5. Support for Change of North/South Corridor name to Thomas S. Foley—Mike Jackson Mr. Kelly Cruz explained that he has initiated a proposal to have the North/South Corridor name changed to the Thomas S. Foley Corridor as a means to acknowledge and honor the late Speaker's efforts to the corridor. Mr. Cruz said he has received resolutions of support from Spokane County and Spokane City and would welcome a resolution of support from our city; he noted that it is the Washington State Department of Transportation (WSDOT) who has the authority over naming; and said a hearing will be held June 16 in the City of Spokane City Hall, with the WSDOT Commission there to hear the item. Mr. Cruz said he has also received a support letter from the WSDOT Eastern Region. Mayor Grafos said he feels this is a great idea and would like to see a resolution come forward. Councilmember Pace said he thought Council didn't weigh-in on things that don't relate to City business. Mr. Jackson explained that Council doesn't weigh-in on ballot measures but these types of issue are at Council's discretion, and this was discussed in the pre-agenda meeting where it was felt it was appropriate to bring this before Council. Councilmember Wick mentioned that one of the criteria is getting support from local, publicly elected bodies in the area of the facility. Councilmember Wick said he would like the resolution brought forward at the next Council meeting for approval consideration,and Council concurred. 6. Advance Agenda—Mayor Grafos There were no suggested changes to the Advance Agenda. Minutes Regular Council Meeting:05-12-2015 Page 4 of 5 Approved by Council:06-09-2015 7. Houk-Maxwell-Sinto Street Preservation Project This item was for information only and was not reported or discussed. CITY MANAGER COMMENTS Concerning the temporary council position, Mr. Jackson said the duration of the appointment doesn't have to be a year, and the verbiage could be for a maximum of one year or until the councilmember returns. Councilmembers agreed to keep the duration of one year. Mr. Jackson said Council also has the option of holding an executive session to review the applications; but that during the public open meeting, Council will determine who to interview. It was moved by Councilmember Wick, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:26 p.m. ViV ATT.S ': Dean Grafos,Mayor rr its me Bainbridge,` ity Clerk Minutes Regular Council Meeting:05-12-2015 Page 5 of 5 Approved by Council:06-09-2015 GENERAL PUBLIC COMMENT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, May 12, 2015 GENERAL CITIZEN COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTE: Please sign in if you wish to make public comments. 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