03-025.00 WSDOT: Pines & Trent Signal MaintenanceNo. co3 as
NIASTER AGREEI\l_EN'I' AOR SIGNAL AND ILLUIN11-NATION MAINTENANCE
GAI - 01398
STATE 1\ 9tttt\*1'ENANCE OF CITY OF SPOKANE. VAI:,l:.EY OWNED TRAFFIC SIGNALS
AND ILLUNIENA14ON ON STATE ROUTE 27 (PIN 1;$) AND STATE ROUTE 290 (`.RENT)
This AGRF...ENIENT made raid entered ult:o this L &YT day of 1 111r`X , 2003 is
by and between the STATE OF WASHINGTON, Department of Transportation, acting through the
Secretary of Transportation, hereinafter called the "S'T'ATE", and the Cit,, of Spokane Valley, Spoka-iie
County, Washington hereinafter called the "LOCAL AGENCY"; acting through the Interim Public.
VA'orks Director of the LOCAL AGENCY, hereinafter called the "CHIEF EXECUT1V "
W-HEREAS, the LOCAL AGENCY owns certain traffic signals and illumination, and
WHEREAS* it would be to the mutual benefit of the S'1'A`IT and the LOCAL AGENCY for the
STATE to perform the operation and maintenance of certain traffic signal systems and illumination
systems to the extent set forth in this Agreement, and to establish, in writing, each party's responsibility.
NOW THEREFORE, by virtue of RCW 47.23.140 and in consideration of the terms, conditions,
covenants, and performance contained lierein or attached and made part oC IT 1S NIUTUALLY
AGREED AS FOLLOWS:
GL+".NERAL
The STATE agrees to perform certain activities regarding the maintenance and operation of the
designated traffic signal systems and illuminations systems owned by the LOCAL AGENCY as
identified in Exhibit "A" attached hereto and by this reference made part of thus Agreement.
The LOCAL AGENCY and STATE,will meet as necessary / a minu»um annually to review
coordination issues, system changes, and maintenance and operations issues for the LOCAL AGENCY
owned traffic sicnal and illumination systems. The LOCAL. AGENCY retains ownership of said traffic
and illumination systems. As such, the STATE will coordinate review of modifications with the
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CO3-25
LOCAL ACENC'Y prior to irriplemcrltatioii. The exception is where extTaoI.diIll ary circumstances
raytLire the STATV Lo taste iirtirlediatr-, remedial action, Ill the cvi�C a condition, exists resulting frons
storm damage, third party damage, or oEher reasons, the STATE may of their own volition, renlove any
obvious and IrnrnediaLe traffic ha/ards before Ill o[ibcat ion to the LD C AL AGENCY, The S:.I'A'I"C is
responsible for iinplenle-mins and maintai nin necessary traIli c control from the point at w1iie1 the.
condition is identified until the traffic sinal system o iIIaminatiatl system is restored to it's pt-ev1oil S
fil[ICtI011aI state.
II
:rA'Y'i' RESPONSIBILVVY
As to the traffic signal systems and i I I u nlLinat.ion systems identi Fled In Exhibit "A." the STAI".E. shall 1)e
responsible to perform the following tasks,
A. Original. si,g Zai phasing and timing plans and all revisions thereto, as dete-nliiIll ed by the STATE,
shall be rev ie,xed by the L0 C AL AGENCY'S Public Works Director he Fore d1c plan and/or any
revisions are inlplellieItted.
B. Provide routine maintellail c� and operation which shall involve the pel- Comitmce of -the foIIGwitl01
dCti �+i ties.
Day to day obsci-vation of signal tiniMg, to Include coo rdinatiotl rltld adjLPStill ("r1L5.
2, RiemovaI and replacement offailed component {i.e. load switches; loop 811111}11fiel-s,
conflict nlonitors, etc.) components inside the control cabinet- These components,
installed by the STATE shaII be replaced 1-vith:I:0CAfE AG ENCY owned component
or purchase, a new component frons the STATE.
Replacing Signa) Iamps that buns out.
4. An rlual signal head cIeaninLr and re -Tamping.
Mai lical nIng all associated intercotulecis.
Mal iita1111n, accurate maintcnarlce records, as to the tune and materials used in
cornpleLIrig the various tasks for each location.
Routine preventative maintenail ce to l.be exten i consistent with the S TATIF'S
CU1'retit pi-eve'rl141,V0 1Tlaillienance standards.
The S TATO I re-sponslble for 111ai11te11a11Cf, of X,()CAI. A GENCY owned itltersecticn
illumination.
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C. Emergency Maintenance
1. The STATE agrees to perform emergency maintenance on said traffic signal
systems and illumination systems at LOCAL AGENCY expense. Emergency
maintenance includes repair or replacement of traffic signal systems or components and
the necessary traffic control for STATE) workers to perforin the work. The S'I'A`I'h
shall notify the LOCAL AC,I±,NC)' within 24 hours of the emergency work as to any
relevant information the S'L'r1'1'f: may possess if the damage was caused by a third party.
D. Replacement or repair caused by accidents, vandalism, adverse weather or unanticipated
forces or actions.
The STATE agrees to perform replacement or repair oFthe traffic signal system
components and illumination system components at LOCAL AGENCY expense if the
damage was caused by accidents, vandalism, adverse weather or unanticipated forces or
actions. The STATE shall notify the :.00AL AGENCY within 24 hours of the
replacement or repair work as to any relevant infon-iation the STATE may possess if the
damage was caused by , -:1 third party.
Subject to the exceptions set forth in paragraph C (1) an([ D (1) above, the STATE) is
specifically excluded from performing work to paint, repair or replace signal system and
illumination system components except when the LOCAL AGENCY requests the
STATE to perforin the work at LOCAL AGENCY expense. In that event, the parties
will enter into a Signal Assignment: ror Repair Or :Replacement, as shown in Exhibit "D"
attached hereto and by this reference wade a part of this Agreement.
E. Standards
Work. to be performed by the STATE will be consistent -';pith current STATE practices
concerning the operation and maintenance of traffic signal systems as set forth as
follows:
a) Components employed in traffic signal systems, :Intelligent Transportation
Systems (iTS) or any other electrical installation will conform to requirements of
WAC 296-46A-104 Traffic management systems.
b) Work will be performed in accordance with section 2500, 2600 and 2700
(if illumination maintenance is included in the Agreement) of the current
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Time Standards N anual N154-05 for maintenance procedures for traffic signals,
highway lighting and iTS equipment.
c) Work performed on these signal systems will be documented in Signal
Maintenance Management records
TII
LOCM: AGENCY RESPONSIBILITY
The LOCAL AGENCY'S responsibilities regarding the designated traffic signal systems and
illumination systems identified in Exhibit "A" shall include the following:
A. Provide maintenance, operation, repair and replacement activities that are not covered in
Section 11, State Responsibility of this Agreement.
.B. The LOCAL AC,ENCY is responsible for payment of operational power costs associated
with all signals and illumination.
C. Request that STA11, to perform repair or replacement work of the illumination and
signal systems by using the Signal Assignment For Repair form as shown in :Lxhibit ".D."
IV
SiGNAi.. AND iLLUMINATION ASSIGiNAII[ENT OR DEi..ETION
This Ag
-eement may be amended to add or delete LOCAL AGENCY traffic signal or illumination
systems by way of a Signal Assignment or Deletion document, as shown in Exhibit "C" attached hereto
and by reference made a part of this Agreement. The supplemental document shall include as a
minimum a description of the signal installation(s) to be added or deleted and the systems) precise
location. 1 -he effective date of coverage or deletion shall be defined in the Signal andIllumination
Assigiunent or Deletion document.
The Signal Assignment or Deletion form shall be sighed on behalf of the STATE by the Regional
Administrator or his designee. The LOCAL AGENCY shall review the Signal Assignment or Deletion
document and indicate concurrence by authorized signature, and returning one copy of the document
with original signatures to the STATE.
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A signal may be deleted from this Agreement at the sole discretion of the STATE upon 30 days written
notice to the LOCAL AGENCY.
V
PAYMENT AND ASSOCIATED COST
The estimated cost of routine maintenance and operation in (the current year) is as defined in Exhibit
"B" attached hereto and by reference made part of this Agreement. The LOCAL AGENCY agrees to
set aside funds for payment to the STATE for such work in this amount. Tt is anticipated that actual
costs will rise in subsequent years as materials, wages and other costs increase.
The LOCAL. AGENCY further agrees to reimburse the STATE for the actual cost of work covered by
this Agreement including additional work for emergency maintenance and additional work performed at
the request of the L.00AI:. AGENCY. Payrnents shall be made upon presentation of progress billings
by the STATE, and within thirty (30) days after the LOCAT., AGENCY has received each billing.
The LOCAL AGENCY agrees that if payment for the work is not made within forty-five (45) days
after the LOCAL AGENCY has been billed for the work, the STATE may withhold any monies which
the LOCAL AGENCY is entitled to receive from the Motor Vehicle Fund and apply the withheld
monies to the amount billed by the STATE Until satisfied.
During the progress of any and all work assigned to the STATE, and for a period of not less than three
years from the date of payment to the STATE for that work the records and accounts pertaining to said
work and accounting therefore are to be kept available for inspection and audit by the LOCAL
AGENCY. Copies of all records, accounts; documents, or other data pertaining to the project will be
furnished upon request to the LOCAL AGENCY.
ff any litigation, claim, or audit is commenced, the records and accounts along with supporting
documentation shall be retained until all litigation, claim or audit finding has been resolved even though
such litigation, claim or audit continues past the three year retention period.
In the event that it is determined that an overpayment has been made to the STATE by the LOCAL
AGENCY, the LOCAL AGENCY will bill the STATE for the amount of overpayment.
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VI
RIGHT OF ENTRY
The .LOCAL AGENCY grants the STATE access to L 0CAL AGENCY right of way for the purpose
of performing operation, maintenance, repair or replacement of the signal and illumination systems
designated in Exhibit "A" and any systems that are added to this Agreement by way of the Signal and
Illumination Assignment document Exhibit "C."
VII
TERIM OF AGREEMENT
The term of this AGRL+"+"EMEN1.' shall be for up to one year, beginning on the date first entered above,
and ending on December 31 of that year. This agreement shall autornatically be renewed on a calendar
year basis unless written notice of termination is given by either party by the preceding November I of
any such year. Failure of either party to noti fy the other of such termination on or before November I of
any such year shall cause this Agreement to automatically be renewed for the next ensuing calendar
year.
Either the STATIC or the LOCAL AGENCY may terminate this AGRE&MN;NT for any reason with
written notice to the other party at the end of a sixty (60) calendar days following receipt of notice.
Tennination ofthis Agreement shall constitute termination ofall associated signal assignment
documents as well. Upon such notice, the STATE shall have no further responsibility of any kind or
nature regarding the .:OCAi., AGENCY'S traffic signals and illuuination systems, including any
systems that were added to this Agreement by amendment.
V 111
LE��GAL RELATIONS
Each of the PARTIES to this AGREEMENT shall protect, defend, indemnify, and save harmless to the
other PARTY, it officers officials, employees, and agents, while acting within the scope of their
employment as such, from any and all costs, claims, judgment, and/or awards of damages, arising out of,
or in any way resulting from, each of the PARTY'S negligent acts or omissions.
No PAR`1.'V will be required to indemnify, deffend, save harmless the other PARTY if the claim, suit, or
action for injuries, death; or damages in caused by the sole negligence of the PARTY. Where such
claims, suits, or sections result from concurrent negligence of the PARTIES, the indemnity provisions
provided herein shall be valid and enforceable only to the extent of the PARTY'S own negligence.
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Each of the PARTIES agrees that its obligations under this subparagraph extent to any claim, demand,
and/or cause of action brought by, or on behalf of any of its employees or agents. For this purpose;
each of the other PARTIES, by mutual negotiation, hereby waives, with respect to each of the other
PARTY only any immunity that would otherwise be available against such claims under the Industrial
Insurance provisions of Title 51 RCW. In the event that any of the PARTIES or combination of the
PARTIES incurs any judgment, award and/or cost arising thereform, including attorneys' fees to
enforce the provisions of this Section, all such fees expenses and costs shall be recoverable from the
responsible *PA-R'!'Y or combination of the PAR' -['.IES to the extent of that PARTY'S/those PARTIES'
culpability. This uidernnification shall survive the termination of this AGREEMENT.
In the event that any party deems it necessary to instituute legal action or proceedings to enforce an),
tight or obligation undr this AGREEMENT, the PAR 111.1?,S hereto agree that any such action or
proceedings shall be brouught in a coourt of competent jurisdiction situated in Spokane County,
Washington.
All claims brought which arise out of, in con -rection with, on incident to the execution of this Agreement
will be forwarded to the LOCAL AGENCY for initial processing. Any such claims believed to be
caused by the concurrent or sole negligence of the STATE will be formally tendered to the General
Administration/Office of Risk Management for processing pursuant to RCW 4.92.100.
IN WITNESS WHEREOF, the parties hereto have executed the A(:IZE'EIVIE-N'I' as of this day and
year first above written.
STATE OF WASHINGTON CITY OF SPOKANE VALLEY
Dl?,PARTM.Ii,NT OF TRANS O NATION (OF SPOKANE CO.)
r
By:— �/ 13y:
REGION Maintenance Engineer CITY Interim ager
7 GIM - 01398
F-XFITBIT "A'
A List Of Traffic Signals and Roadway Illumination That The STATE. Will Be Maintaining and
Operating for the LOCAL AGENCY.
SIGNAL LOCATIONS
290@PARK
310WATT
1
11
290@VISTA
310WATT
1
4
290@ARGONNE
310WATT
1
10
290@PINES
310WATT
1
5
290@EVERGREEN
310WATT
1
2
27@MISSION
310WATT
1
6
27@BROADWAY
310+WATT
1
8
27@SPRAGUE
310WATT
1
16
27@16TH
310WATT
1
7
27@32ND
310WATT
1
7
;TOTALS
9
10
76
ILLUMINATION LOCA'TION'S
FMQ--BASTI
LRD KI INAI'RES
290@DICKEY
250 WATT
4
290noDOLLAR
250 WATT
3
290(aBRADLEY
250 WATT
5
290 a COLEMAN
250 WATT
3
290@LILY
250 WATT
3
290(@BOWMAN
250 WATT
4
290 a().CENTER
250 WATT
3
290ftELLA
250 WATT
3
290@DICK
250 WATT
3
290@BESSIE
250 WATT
3
2900SARGENT
250 WATT
4
290(a) -DALE
250 WATT
2
290@MAPLE
250 WATT
9
290PBOEING
250 WATT
3
290(a?FOWLER
250 WATT
3
2906BUTLER
250 WATT
3
290 a WILLIAMS
250 WATT
3
290(c)LOCKWOOD
250 WATT
3
290(a)STEGNER
250 WATT
3
290 PIT
250 WATT
3
290(oWOODLAWN
250 WATT
3
290(a MCDONALD
250 WATT
3
290(CDBEST
250 WATT
6
290(o)ADAMS
250 WATT
3
290ftBURNS
250 WATT
3
290 EAST OF
PINES
250 WATT
7
290 a,PROGRESS
250 WATT
3
290 aaSULLIVAN
310WATT
10
8 GM - 01395
290@FLORA
310WATT 4
290@MONTE DEL
RAY
310WATT 3
290, BARKER
310WATT 6
290 WELLESLY
310WATT 2
27 NEAR RR
TRACKS
310WATT 2
27@ 24th and 28th
310WATT 8
Modern Electric
Maintained
200 WATT
27(a)MAXWELL
200 WATT 1
27@CATALDO
200 WATT 1
27(a)VALLEYWAY
200 WATT 1
27 a 3RD
200 WATT 1
27 7TH
200 WATT 1
27 11TH
200 WATT 1
27 SINTO
200 WATT 1
27@N 700
200 WATT 1
27@N 302
200 WATT 1
27 4TH
200 WATT 1
27 8TH
200 WATT 1
27 12TH
200 WATT 1
27(a)BOONE
200 WATT 1
27 ALKI
200 WATT 1
27 1ST
200 WATT 1
27@S 421
200 WATT 1
27 9TH
200 WATT 1
27 13TH
200 WATT 1
27(a7DESMET
200 WATT 1
270OLIVE
200 WATT 1
27 2ND
200 WATT 1
27 6TH
200 WATT 1
27 10TH
200 WATT 1
Avista Maintained
27(bMansfield
100 WATT 2
ZZO.Marietta
100 VVATT 1
27(a�Buckeve
100 WATT 1
27(a_)Grace
100 WATT 1
27@North 3204
100 WATT 1
27@North 3322
100 WATT 1
{TOT LAS
9 Gita - 01398
E.X14 BIT "B"
Estimated Annual Routine Maintenance Cost
There are 163 luminaires on SR290 and SR27
Annual Estimated Preventative Maintenance Cost - $9,044
Annual Estimated Emergency Maintenance Cost - $9,310
Total - $18,354
Average Annual cost $112,60 per luminaire.
There are 10 Signals with 76 luminaires attached on SR290 and SR27
Annual Estimated Preventative Nlaintenance Cost. - S 18,538
Annual Estimated -Emergency Maintenance Cost - $5,320
Annual Estimated Signal Operations (timing) Cost - S9,698
Total - $36,556
Average Annual cost $3,655.60 per signal with luminaires attached.
There is 1 Flasher with I luminaire attached on SR290 at University
Annual Estimated Preventative iblaintenance Cost - $251
Annual Estimated Emergency Maintenance Cost - $370
Total - $621
Estimated Grand Total for Signal and Illumination Costs - $55,531
Estimate doesn't include power cost which ,vill be billed directly to the Local Agency.
10 GM - 01398
EXHIBIT "C"
SIGNAL: AND IL.L.U-MINATION ASSIGNMENT ]MAINTENANCE (I--I:ST) DOCUMENT
This list is of signals assigned to S,I.'AT.E for maintemmee by the LOCAL AGENCY
Assignment N.1aintenance (Hist) Document
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Traffic Signal and Illumination assignment ],or Repair or Replacement Document
This Signal and Mumimtion Assignment for Repair or Replacement, made and entered into this Pa 4k
clay of 20x3 by and between the STA17E OF WASHiNGTON, Department of
Transportation, acting through the Secretary of Transportation, by virtue of Title 47 RCW, hereinafter
designated as the "STATE", and the City of Spokane Valley, Spokane County, 1Vashington hereinafter
called the "LOCAL AGENC-Y".
NVHERCAS, Master Agreement number GA -1398, entered into between the STATE and the
LOCAL AGENCY is incorporated and by this reference, made a part of this Signal and Illumination
Assignment for Repair or Replacement as if hilly set forth herein.
NOW T IEREFORE, it is mutually agreed that the following work is to be performed by the STATE
at LOCA.I.: AGENCY expense:
1. :Description and Location of Existing :Facility:
2. Description of Work:
3. Cost(labor and materials):
4. the effective date to start this Signal and Illumination Assignment for Repair or Replacement is
IN W141'UNESS VNIHERE OF, the parties hereto have executed this Signal and Illumination Assignment
for.Repair or Replacement as of the day and year first above written.
STATE OF WASI=I_ NGTON CITY OF SPOKANE VAL11f.tY
DEPARTrViI±,NT OF `I'I ASPORTATION (OF SPOKANE CO.)
By: By:
REGION Maintenance Engineer CITY Interim. .010-'7141
12 Cit4 - 01395