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03-032 Engineering Services Street, Traffic, Storm Drainage, Capital Improvements • ' Return to: Danlela Erickson Spokane Valley Contract Clerk of the Board No. CO3-32 1116 West Broadway Approved: April 22, 2003 Spokane, Washington 99260 • • • . INTERLOCAL AGREEMENT BETWEEN S.POKAI'E COUNTY 3 0422 AND CITY OF SPOKANE VALLEY REGA'1t1)LNC PROVISION OF ENGINEERING SERVICES FOR STREET, TRAFFIC AND STORM DRAINAGE CAPITAL IMPROVEMENT PROJECT AND OTHER .10SLA.TE.D SERVICES (April L 2003—December 31,2004) THIS AGREEMENT, made and entered into by and between Spokane County, a political • subdivision of the State of Washington, having offices for the transaction of business at 1 1 1 6 West Broadway Avenue; Spokane, Washington, 99260, hereinafter referred to as "C UNTY," and City of Spokane Valley, a municipal corporation of the State of Washington; having offices for the transaction of business at the Redwood Plaza, J1707 East Sprague Avenue, Suite J 06, Spokane Valley, Washington, 99206, hereinafter referred to as "CITY," jointly hereinafter referred to as the "PARTIES." WIIT ESSETFL WHEREAS, pursuant to the provisions of RCW 36,32.120(6), the Board of County Commissioners of Spokane County ("BOARD") has the care of county property and management of funds and business: and WHEREAS; pursuant to chapter 35.02 RAW, the City of Spokane Valley established midnight, March 31, 2003, as its official date of incorporation and upon that date will coinii+ence operations as a city; and WHEREAS, pursuant to chapter 35.02 RCW, as of the official date of incorporation. local governmental authority and jurisdiction with respect to the newly incorporated area transfers from Spokane County to City of Spokane Valley; and • WHEREAS. chapter 39.34 RCW (interlocal Cooperation Act), authorizes counties and cities to contract with each other to perform certain functions which each may legally perform; and WHEREAS, the City of Spokane Valley desires to provide engineering services for quality street, traffic, and storm drainage improvements for its residents and to contract with Spokane. County, through the County Engineer, for these services. Page 1 of 9 CO3-32 • NOW, THEREFORE, for and in consideration of the mutual promises set forth hereinafter, the PARTIES do mutually agree as follows: SECTION NO. 1: PURPOSE The purpose of this Agreement is to set forth the provisions under which COUNTY, through the County Engineer, will provide engineering services ("Services") to CITY. Services include (1) Engineering Services and (2) Capital Project Construction Services. Services are further outlined in Section No. 4 hereinafter. It is the intent of the PARTIES that Services to be provided by COUNTY will be consistent with CiTY'S Council/Manager form of government provided for in chapter 35A.13 RC ■ SECTION NO. 2: DURATION This Agreement shall commence at 12:01 A.M. on April 1, 2003, and run through 12:00 P.M. December 31, 2004, unless one or all of the PARTIES provide notice of termination as further described in Sections No. 5 and 10 of this Agreement. At the conclusion of the initial term, this Agreement shall automatically be renewed with each year's services and costs appended to the agreement by exhibit from year to year thereafter effective January 1 to December 31, unless either Party gives 90 days written notice of termination to the other Party. SECTION NO. 3: COST OF SERVICES AND PAYMENTS In consideration for COUNTY providing Services as set forth herein, CITY shall pay COUNTY all actual costs associated therewith including but not limited to salary, benefits, supplies, materials, equipment, and administrative overhead costs. Labor and equipment rates are shown in Exhibit "3," attached hereto and incorporated herein by reference. Labor rates can be affected by overtime, extra holiday pay, shift differential, labor contracts, and on-call rates. Accordingly, these rates may change during the term of this _ Agreement. COUNTY will notify CITY in writing of any changes to or modifications to Exhibit-t "3." Any changes of rates will become effective immediately. COUNTY agrees to meet with CITY upon request to substantiate any increases in labor or equipment rates. Estimated costs for Engineering Services and Capital Project Construction Services for the nine (9) months of 2003 are shown in Exhibit "la" and "lb" respectively. Estimated costs for Engineering Services and Capital Project Construction Services for calendar year 2004 are shown in Exhibit "2a" and "2b" respectively. Engineering Services includes certain items denominated as "DISCRETIONARY." These Engineering Services will only be performed upon receipt of written request from the CiTY directed to the COUNTY Engineer. CITY will be billed for all actual costs for Engineering Services and Capital Project Construction Services in each year when work is completed for each respective service or element thereof. Page 2 of 9 F' Additional extraordinary or unforeseen costs, including but not limited to, advertising costs, mailing, legal lees/bond counsel. special benefit analysis for Local Improvement Districts, maintenance costs associated with CITY-owned property, tenant removal, closing costs, survey costs and property analysis including appraisal, title researchlpelicy, and hazardous waste investigations, may affect budget totals. CITY shall be responsible for these costs_ CITY shall be responsible for all extraordinary costs resulting from CITY'S decision to modify Services_ • COI,]N"I'Y will bill CITY for the cost of Engineer Services and Capital Project Construction Services a5.i set forth in the Exhibits, monthly, during the first week of the month for services provided during the preceding month. Billings will be based on actual Labor and Equipment Rates as they apply to the Engineer Services or Capital Project Construction Services performed_ Payments by CITY will be due by the 5th of the following month- At the sole option of COUNTY a penalty may be assessed on any late payment by CITY based on lost interest earnings had the payment been timely paid and invested in the Spokane County t'reasurer's Investment Pool. SECTION NO. 4: SERVICES PROVIDED (A) Engineering Services. COUNTY will provide Engineering Services, to include Discretionary services, as identified in Exhibits 'la" for the remainder of calendar year 2003 and Exhibit `-2a" for calendar year 2004 within CITY boundaries at the same level, degree and type as is customarily provided by COUNTY ill unincorporated Spokane County. The PARTIES agree that Discretionary Services will only be performed upon written request.from C1TY directed to the COUNTY Engineer. Any change in the level; degree and type of services normally provided to the unincorporated areas by the County will be approved by the City before they are applied to any City service stated in this contract. • (13) Capi api Lal Proiccts_ COUNTY will provide Capital Projects as identified in Exhibit "lb" for the remainder or calendar year 2003 and Exhibit "2b" for calendar year 2004 within. CITY boundaries at the same level, degree and type as is customarily provided by COUNTY in unincorporated Spokane County. COUNTY shall provide all engineering, project management and other services required to plan; design, and supervise the construction of the projects set forth in such Exhibits "l b" and `°2b" including but not necessarily limited to: 1- 'Preliminary studies and design 2. Project plan review 3. Funding applications 4- Grant application and administration 5. Final design and bid documents Page 3 of 9 • 6. Surveying and aerial contracts 7. Soil investigations 8. Wetland delineation 9. Environmental permitting and reports 10. Design and plan preparation 11. Utility relocation 12. Plan for and attend public meetings throughout the process for each project together with all needed notices, handouts, and meeting support. City personnel shall attend all such meetings 13. Right-of-way preliminary work, appraisal, appraisal review, acquisition, relocation, condemnation and preparing right-of-way legal documents 14. Project bidding and award 15. Provide construction administration 16. Construction staking 17. Provide construction inspection 18. Materials testing 19. Prepare project completion file to include as-built drawings 20. Coordinate with the City on each step in the project process COUNTY will perform the services indicated above for the 2004 projects listed in Exhibit "2b"only when any individual project identified in Exhibit "2b" is approved in writing by CITY for design and construction. COUNTY will require CITY determination on Discretionary items set forth in Engineering Services Exhibits "la" and "2b on or before April 30, 2003 for calendar year 2003 and on or before March 31, 2004 for 2004 to assist with COUNTY staffing needs. After COUNTY'S adoption of budget and plan, within the constraints of the program described, CITY may request adjustments to individual budgeted tasks or additional discretionary items in order to meet specific needs. COUNTY shall consider all such requests and will provide additional service as the COUNTY can reasonably perform without disrupting COUNTY business. COUNTY is a contractor of services only and does not purport to represent CITY professionally other than in providing the services requested by CITY. (C) County and City Coordination. COUNTY will identify specific liaisons for Services to handle day-to-day operational activities related Services. CiTY will identify a liaison for the same purposes. The liaisons will meet regularly to review the performance of this Agreement. (D) City Responsibilities. In conjunction with COUNTY providing the Services described in Subsections A and 13 of this SECTION, CITY does: 1. Confer on COUNTY all authority necessary to perform the Services within CITY limits. 2. Grant COUNTY the authority to act as its agent to contact public agencies, private Page 4 of 9 companies, and residents, and make routine decisions regarding the project and non- project engineering tasks. 3. Agree that when COUNTY provides Services for CITY, COUNTY Engineer may exercise all the powers and perform all the duties vested by law or by resolution in the City Engineer or other officer or department charged with street administration. 4. Agree to adopt by reference all COUNTY ordinances, resolutions and codes necessary to provide authority for COUNTY to perform the Services.. (E)Miscellaneous. COUNTY Engineer or his/her designee agrees to attend staff meetings as requested by the CITY Manager. County Engineer or his/her designee further agrees to meet upon request by the CITY Manager or his/her designee to discuss any Service provided under the terms of this Agreement. CiTY agrees COUNTY will use the COUNTY Engineer's stationery in conjunction with providing Services under the terms of this Agreement. SECTION NO. 5: NOTICE All notices or other communications given hereunder shall be deemed given on: (1) the day such notices or other communications are received when sent by personal delivery; or(2) the third day following the day on which the same have been mailed by first class delivery, postage prepaid addressed to PARTIES at the address set forth below, or at such other address as the PARTIES shall from time-to-time designate by notice in writing to the other. PARTIES: COUNTY: Spokane County Chief Executive Officer or his/her authorized representative 1116 West Broadway Avenue Spokane, Washington 99260 Spokane County Engineer 1026 West Broadway Avenue Spokane, Washington 99260-0170 CITY: City of Spokane Valley City Manager or his/her authorized representative Redwood Plaza -� 11707 East Sprague Avenue, Suite 106 Spokane Valley, Washington 99206 SECTION NO. 6: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. SECTION NO. 7: SUBCONTRACT Page 5of9 COUNTY may subcontract any of its responsibilities set forth herein provided COUNTY retains the appropriate supervision and inspection of the contractor's work. SECTION NO. 8: LIABILITY (a) COUNTY shall indemnify and hold harmless CITY and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of COUNTY, its officers, agents and employees, or any of them relating to or arising out of performing services pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought against CITY, COUNTY shall defend the same at its sole cost and expense; provided that CITY reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against CITY, and its officers, agents, and employees, or any of them, or jointly against CITY and COUNTY and their respective officers, agents, and employees, COUNTY shall satisfy the same. (b) CITY shall indemnify and hold harmless COUNTY and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of CITY, its officers, agents and employees, or any of them relating to or arising out of performing services pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought against COUNTY, CITY shall defend the same at its sole cost and expense; provided that COUNTY reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against COUNTY, and its officers, agents, and employees, or any of them, or jointly against COUNTY and CITY and their respective officers, agents, and employees, CITY shall satisfy the same. (c) The foregoing indemnity is specifically intended to constitute a waiver of each party's immunity under Washington's Industrial Insurance Act, Chapter 51 RCW, respecting the other party only, and only to the extent necessary to provide the indemnified party with a full and _ complete indemnity of claims made by the indenmitor's employees. The PARTIES-I acknowledge that these provisions were specifically negotiated and agreed upon by them. (d) COUNTY and CITY agree to either self insure or purchase polices of insurance covering the matters contained in this Agreement with coverages of not less than $5,000,000 per occurrence with $5,000,000 aggregate limits including for COUNTY Engineer professional liability and auto liability coverages. SECTION NO. 9: RELATIONSIIIP OF THE PARTIES The PARTIES intend that an independent contractor relationship will be created by this Agreement. No agent, employee, servant, or representative of COUNTY shall be deemed to he an employee, Page 6 of 9 • agent; servant, or representative of CiTY for any purpose. Likewise, no agent, employee, servant,or representative of CITY shall be deemed to be an employee, agent, servant, or representative of COUNTY for any purpose. Control of personnel standards of performance, discipline and all other aspects of performance, including that of the staff, shall be covered entirely by COUNTY. COUNTY shall furnish all personnel and such resources and materials deemed by COUNTY as necessary to provide the Services herein described and subsequently authorized by CiTY. SECTION NO. 10: MODIFICATION,TERMINATION This Agreement may be modified in writing by mutual agreement of the PARTIES. CITY, at its option, may reduce or increase services up to 10% of the dollar level of the contract with 60 days written notice to COUNTY. Any Party may terminate this Agreement for any reason whatsoever upon a minimum of 90 days Written notice to the other Party. Any Party may terminate this Agreement upon a breach by the another Party, provided the Party seeking to terminate the Agreement shall provide at least 30 days written notice and an opportunity to cure to the breaching Party. Upon termination, CITY shall be obligated to pay for only those services rendered prior to the date of termination. SECT'ION NO. 11.: PROPERTY AND EQUIPMENT The ownership of all property and equipment utilized by COUNTY in providing Services under the terms of this Agreement shall remain with COUNTY unless specifically and mutually agreed by the PARTIES. SECTION NO. 12: GENERAL.TERM This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree _ that there are no other understandings, oral or otherwise, regarding the subject matter of this-1 Agreement. No changes or additions to this Agreement shall be valid or binding upon the PARTIES unless such change or addition is in writing,executed by the PARTIES. Both PARTIES agrees to aid and assist the other Party in accomplishing the objectives of this Agreement. This Agreement shall be binding upon the PARTIES hereto,their successors,and assigns. • SECTION NO. 13: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State Page 7 of 9 • • 'Washington and it is mutually understood and agreed by each Party that this Agreement shall be governed by the laws of the State of '0- both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any provision hereto, shall he instituted only in courts of competent jurisdiction within Spokane County, Washington. SECTION NO. 14: SEVERABILITY ]ft is understood and agreed among the PART.LES that if any parts, terms, or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the PARTIES shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to confonn to such statutory provision. SECTION NO. 15: HEADINGS The section headings appearing in this Agreement have been inserted solely for the purpose of convenience and ready reference_ In no way do they purport to, and shall not be deemed to defane, limit or extend the scope or intent of the sections to which they pertain. SECTION NO. 16: CONTRACT ADMINISTRATION The PARTIES shall each appoint representatives to review contract performance and resolve probleiz-rs, which cannot be dealt with by COUNTY and CITY liaisons. The PARTIES shall notify the other in writing of its designated representatives_ COUNTY and CITY liaisons will meet periodically, with either Party authorized to call additional meetings with ten days written notice to the other. Any problem, which cannot be resolved by the PARTIES designated representatives, shall he referred to City Manager and the Spokane County Engineer for settlement_ SECTION NO. 1.7: AUDITS AND INSPECTIONS The records and documents, with respect to all matters covered by this Agreement, shall be subject to inspection, review, or audit by COUNTY or CITY during the term of this contract and three (3) years after termination. SECTION NO. 18: RECORDS All records prepared or produced by COUNTY in conjunction providing services to CITY under the terns of this Agreement shall he the property of COUNTY. Such records shall be made available to CITY upon request by the CITY Manager subject to privileges set forth in statue, court rule or case law. COUNTY will notify CITY of any public disclosure request under chapter 42. 17 R N lbr Page 8 of 9 • copies or viewing of such records as well as COUNTY-S' response thereto. Upon termination of this Agreement. COUNTY agrees to make copies of al] such records that may be requested by CTTY. SECTION NO. 19: ASSURANCE COUNTY represents and assures CITY that no other city or town will receive more favored treatment in receipt of Services than that made available to CITY for similar services. SECTION NO. 14: ALL WRITINGS CONTAINED HEREIN/BINDING EFFECT This Agreement contains terms and conditions agreed upon by the PARTIES, The PARTIES agree that there are no other understandings, oral or otherwise. regarding the subject matter of this Agreement- No changes or additions to this Agreement shall be valid or binding upon the YATTIES unless such change or addition is in writing, executed by the PARTIES. T.lus Agreement shall be binding upon the PARTIES hereto, their successors and assigns IN WITNESS 'WHERE F, the PARTIES have caused this Agreement to be executed on date and year opposite their respective signatures. DATED: 4009/ -:<-36-0 BOARD OF COUNTY COMMISS.TON ERS OF SPOKANE, COUNTY, WASHINGTON' 0.47: corms#' ABS E N T T N ROS ELL.E.4, ATTEST: i vicKY lvI- DALTON ru . , LET K OF THE B OAR r 4(6 CO--14 JAI i;.A.I.E _ ASLTN, �r Y: a .� � — �u iela Erickson, Deputy ' �o- FARRIS) Chair DATED' ,� _2;), ,1443 CITY OF SPOKANE v,ALLEY- AtIE By• (- �.,�- ��) _ 1fs: .. Lk.Ili r • )441,_O1 e City clerk. 'i e Approved as to form only: .Pa ge 9of9 AV city Page 10 of 9 Exhibit 1a , 3 tit Engineering Services for the City of Spokane Valley 2003 . . •SPO VAL 12.3% MGT. 5%ADMIN. ACTIVITY CONTRACT OVERHEAD OVERHEAD TOTAL COMMENTS Office Administrative Tasks Vacation of Public Right of Way $5,300 $652 $265 $6,217 DISCRETIONARY Establishment of Public Right of Way $9,800 $1,205 $490 $11,495 DISCRETIONARY Dust Oiling Permits and Certification $1,500 $185 $75 $1,760 DISCRETIONARY Event Road Closure $1,500 $185 $75 $1,760 DISCRETIONARY Franchise Administration $9,000 $1,107 $450 $10,557 DISCRETIONARY Staff Time on Sale or Lease of City General Property $4,500 S554 $225 S5,279 DISCRETIONARY Oversize Load Permits $1,250 $154 $63 $1,466 DISCRETIONARY Maintenance of Official Records $20,000 $2,460 $1,000 $23,460 Map and Record Imaging $20,000 $2,460 $1,000 $23,460 Office Administrative Tasks Total $85,453' 'Bridge Department Services Bridge Inspection and Record Keeping $7,500 $923 S375 $8,798 Bridge Maintenance Engineering Support $7,000 $861 5350 $8,211 Bridge Load Rating $7,000 $861 $350 $8,211 Bridge Utility Contact and Coordination $1,000 $123 $50 $1,173 Bridge Overload Permitting $1,000 $123 $50 $1,173 DISCRETIONARY Bridge Public Inquiry Response $500 $62 $25 S587 DISCRETIONARY Bridge Prosecuting Attorney Support $2,500 $308 $125 $2,933 DISCRETIONARY Bridge Department Services Total $31,085 Development Plan Review Development Plan Review $34,000 $4,182 $1,700 $39,882 DISCRETIONARY Development Plan Review Total $39,882 'Traffic Analysis Collect Automated Vehicle Counts $10,000 $1,230 $500 $11,730 Maintain Database for Vehicle Counts $6,000 $738 $300 $7,038 Collect Turning Move Counts Designated Intersections $5,000 $615 $250 $5,865 Code Traffic Collison Locations and Maintain Database $9,000 $1,107 $450 $10,557 Analyze Collisions for Safety Problems $5,000 $615 $250 $5,865 Maintain Inventory Phys.Attributes, Aux. Facil,Safety Elements $21,000 $2,583 $1,050 $24,633 DISCRETIONARY Traffic Control Plan Review for Permit and Construction Activity $3,000 $369 5150 $3,519 DISCRETIONARY Record and Analyze Video Records of Traffic Patterns $4,000 $492 $200 $4,692 DISCRETIONARY Traffic Analysis Total $73,899 Page 1 of 2 Exhibit la . 3 0422 Engineering Services for the City of Spokane Valley 2003 - SPO VAL 12.3% MGT. 5%ADMIN. ACTIVITY CONTRACT OVERHEAD OVERHEAD TOTAL COMMENTS Planning and Grant Activities,Traffic Study Review 6 Year Plan Preparation and Update $9,000 $1,107 $450 $10,557 Grant Application Preparation $27,000 $3,321 $1,350 S31,671 Model Future Traffic Projection $6,200 S763 $310 $7,273 DISCRETIONARY Maintain 15-year Street Improvement Plan $2,500 S308 S125 $2,933 DISCRETIONARY Manage Environmental Consultant Contracts $6,500 $800 $325 $7,625 DISCRETIONARY " SRTC Coordination Federal Grants and Models $3,000 $369 $150 $3,519 DISCRETIONARY Develop Priority Arrays for Arterials $3,500 $431 $175 $4,106 DISCRETIONARY Propose Reconstruction Projects for Grant Application $1,000 $123 $50 S1,173 DISCRETIONARY Existing and Proposed Arterial Capacity Studies $1,200 $148 $60 $1,408 DISCRETIONARY Propose New Arterial Alignments $3L600 $443 $180 $4,223 DISCRETIONARY Environmental Determinations on Proposed Projects $300 $37 $15 $352 DISCRETIONARY Review Developer Traffic Studies S2,500 $308 $125 $2,933 DISCRETIONARY Traffic Mitigation Recommedations and Hearings $500 $62 $25 $587 DISCRETIONARY Plat or Zone Change Recommendations and Hearings $200 $25 $10 $235 DISCRETIONARY Planning and Grant Activities,Traffic Study Review Total $78,591 Pavement Management Visual Rating Pavement $12,000 $1,476 $600 $14,076 Network Level Non-destructive Field Testing $5,000 $615 $250 $5,865 Design Level Non-destructive Field Testing $4,500 $554 $225 $5,279 GIS Maps $5,500 $677, $275 $6,452 Database Management $11,000 S1,353 $550 $12,903 Pavement Management Total $44,574 Environmental Environmental Review, Floodplain Permitting $18,000 $2,214 $900 $21,114 DISCRETIONARY Contract Landcape and Stormwater Swale Maintenance $20,000 $2,460 $303 $22,763 Environmental Total $43,877 Summary of Engineering Services Tasks for 2003 Office Administrative Tasks $85,453 Bridge Department Services $31,085 Development Plan Review $39,882 Traffic Analysis $73,899 Planning and Grant Activities,Traffic Study Review $78,591 Pavement Management $44,574 Environmental .a , $43,877 Engineering Services Total for 2003 $397,360 Page 2 of 2 . •'f Exhibit lb 3 0422 Capital Project Construction = - 2003 Scheduled Project Location City Share* Total* Completion 16th Avenue, Project 1 Evergreen to Sullivan $565,000 $1,950,000 11/1/2003** 16th Avenue, Project 2*** • Dishman-Mica to SR 27 $59,500 $440,710 10/1/2004 • Evergreen Road 16th to 2"d $378,400 $1,892,000 11/1/2003** Mission Avenue Evergreen to Sullivan 5391,000 $1,954,000 11/112003""' 4th Avenue Signal at Sullivan $16,000 $165,000 11/1/2003* Valley Couplet Complete EA $15,000 $111,100 7/1/2003 Totals: $1,424,900 $6,512,810 Figures are estimates only and may vary according to actual construction and right-of-way costs ** Completion date dependent upon a start date of May 1, 2003 "'"'PE and partial right-of-way costs on project scheduled for 2004 construction Page 1 of 1 Exhibit 2a . Engineering Services for City of Spokane Valley .; 3 0422 2004 . ACTIVITY I CONTRACT' OVER EAD 15% OVERHEADI TOTAL I COMMENTS Office Administrative Tasks Vacation of Public Right of Way $5,406 $665 $270 $6,341 DISCRETIONARY Establishment of Public Right of Way $9,996 $1,230 $500 $11,725 DISCRETIONARY Dust Oiling Permits and Certification $1,530 $188 $77 $1,795 DISCRETIONARY Event Road Closure $1,530 $188 $77 $1,795 DISCRETIONARY Franchise Administration $9,180 S1,129 5459 $10,768 DISCRETIONARY Staff Time on Sale or Lease of City General Property $4,590 $565 $230 • $5,384 DISCRETIONARY Oversize Load Permits $1,275 $157 $64 $1,496 DISCRETIONARY Maintenance and Storage of Official Records S22,000 $2,706 $1,100 $25,806 Map and Record Imaging _ S15,000 $1,845 $750 517,595 Office Administrative Tasks Total $82,705 Bridge Department Services Bridge Inspection and Record Keeping $7,650 $941 $383 $8,973 Bridge Maintenance Engineering Support S7,140 $878 $357 $8,375 Bridge Load Rating $7,140 $878 $357 S8,375 Bridge Utility Contact and Coordination $1,020 $125 $51 $1,196 Bridge Overload Permitting $1,020 $125 $51 $1,196 DISCRETIONARY Bridge Public Inquiry Response $510 $63 $26 $598 DISCRETIONARY Bridge Prosecuting Attorney Support $2,550 $314 $128 $2,991 DISCRETIONARY Bridge Department Services Total $31,706 Development Plan Review Total Development Plan Review $30,000 $3,690 $1,500 $35,190 DISCRETIONARY Development Plan Review Total $35,190 Traffic Analysis Collect Automated Vehicle Counts $10,200 $1,255 $510 $11,965 Maintain Database for Vehicle Counts $6,120 $753 $306 $7,179 Collect Turning Move Counts Designated Intersections _ $5,100 $627 $255 S5,982 Code Traffic Collison Locations and Maintain Database $9,180 $1,129 $459 $10,768 Analyze Collisions for Safety Problems $5,100 $627 $255 $5,982 Maintain Inventory Phys.Attributes,Aux. Facil, Safety Elements S21,420 $2,635 $1,071 $25,126 DISCRETIONARY Traffic Control Plan Review for Permit and Construction Activity $3,060 5376 $153 $3,589 DISCRETIONARY Record and Analyze Video Records of Traffic Patterns $4,080 $502 $204 $4,786 DISCRETIONARY Traffic Analysis Total $75,377 Page 1 of 2 Exhibit 2a Engineering Services for City of Spokane Valley 3 IZ)422 2004 - .ADMIN. 1 ACTIVITY 'CONTRACT' OVERHEAD'OVERHEAD' TOTAL l COMMENTS Planning and Grant Activities,Traffic Study Review 6 Year Plan Preparation and Update $9,000 $1,107 $450 $10,557 Grant Application Preparation $15,000 $1,845 $750 $17,595 Model Future Traffic Projection $10,643 $1,309 $532 $12,484 DISCRETIONARY Maintain 15-year Street Improvement Plan S2,551 S314 $128 $2,992 DISCRETIONARY Manage Environmental Consultant Contracts $6,630 $8151 $332 $7,777 DISCRETIONARY SRTC Coordination Federal Grants and Models $4,907 $604 S245 $5,756 DISCRETIONARY Develop Priority Arrays for Arterials $3,570 $439 S179 $4,188 DISCRETIONARY Propose Reconstruction Projects for Grant Application $1,020 $125 S51 $1,196 DISCRETIONARY Existing and Proposed Arterial Capacity Studies $1,840 $226 S92 $2,159 DISCRETIONARY Propose New Arterial Alignments $3,672 $452 $184 $4,307 DISCRETIONARY Environmental Determinations on Proposed Projects $306 $38 $15 $359 DISCRETIONARY Review Developer Traffic Studies $2,550 $314 $128 $2,991 DISCRETIONARY Traffic Mitigation Recommedations and Hearings $510 $63 $26 $598 DISCRETIONARY Plat or Zone Change Recommendations and Hearings $204 $25 $10 $239 DISCRETIONARY Planning and Grant Activities,Traffic Study Review Total $73,199 Pavement Management Visual Rating Pavement $12,240 S1,506 $612 $14,358 Network Level Non-destructive Field Testing S5,100 $627 $255 $5,982 Design Level Non-destructive Field Testing S4,590 S565 $230 S5,384 GIS Maps $5,610 S690 $281 $6,581 Database Management $11,220 $1,380 $561 $13,161 Pavement Management Total $45,465 Environmental Environmental Review, Floodplain Permitting $18,360 $2,258 $918 $21,536 DISCRETIONARY Contract Landcape and Stormwater Swale Maintenance $30,000 $3,690 $454 $34,144 Environmental Total $55,680 Summary of Engineering Services Tasks for 2004 Office Administrative Tasks $82,705 Bridge Department Services $31,706 Development Plan Review $35,190 Traffic Analysis $75,377 Planning and Grant Activities, Traffic Study Review $73,199 Pavement Management $45,465 Environmental ..l . $55,680 Engineering Services Total for 2004 $399,322 Page 2 of 2 Exhibit 2b • 3 0422 Capital Project Construction • • • 2004 scneauiea Project Location City Share* Project Total* Completion** 16th Avenue, Project 2 Dishman-Mica to SR 27 $271,300 $2,009,300*** 11/1/2004 Park Road 8th to Appleway $173,400 $867,000 11/1/2004 Pines Road At Mansfield $55,000 S3,134,000**** 11/1/2004 Totals: $499,700 $867,000 ' Figures are estimates only and may vary according to actual construction and right-of-way costs ** Completion dates are dependent on right-of-way finalization which could affect start dates *** $1,568,590 of thes total is unfunded, should attempt to acquire funding E$330,000 of this total is unfunded, should attempt to acquire federal funds *'" Developer contributions equal to $499,795 of this total has not yet been collected • Page 1 of 1 Exhibit 3 3 0422 Spokane County Engineering Services • Labor and Equipment Rates • • 2003 EMPLOYEE RATES-Local 17 MONTHLY HOURLY 1.5 X TITLE CLASS RATE(a) RATE RATE (b) EMPLOYEE RATES-ADMINISTRATION MONTHLY HOURLY SOT Office Technician 1 1007 $3,170.98 $18.29 $21.54 TITLE CLASS RATE(a) RATE RATE (c) Office Technician 2 1001 $3,504.02 $20.22 $23.81 Staff Assistant 3 1004 $4,847.76 $29.83 $23.42 Admin. Specialist 1 1009 $3,504.02 $20.22 $23.81 Engineering Office Admin. 2329 $7,411.09 $45.61 $35.81 Admin. Specialist 2 1012 . $3,872.06 $22.34 $26.31 Engineer 4 2337 $8,608.86 $52.98 $41.59 GIS Technician 1651 54,565.75 $26.34 $31.02 County Engineer 2341 $10,253.10 $63.10 $49.54 Map Technician 2300 $4,070.33 $23.48 $27.65 Engineering Technician 1 2303 $4,497.88 $25.95 $30.56 Traffic Count Technician 2304 $3,251.14 $18.76 $22.09 Engineering Technician 2 2305 $5,224.83 $30.14 $35.50 EQUIPMENT CHARGES HOURLY Engineering Technician 3 2307 $6,069.24 $35.01 $41.24 TYPE 1 CLASS RATE Right-of-Way Agent 1 2317 $5,224.83 $30.14 $35.50 Sedan Midsize CARMD 3.25 Right-of-Way Agent 2 2319 $6,069.24 $35.01 $41.24 Sedan Midsize Med. Use CARMM 4.25 Utility 4X4 UTIL M 7.00 EMPLOYEE RATES-GUILD MONTHLY HOURLY SOT Pickup Compact PUCOM 4.50 TITLE CLASS RATE(a) I RATE RATE(c) Pickup 1/2 Ton PU1/2 6.00 Staff Assistant 1 1017 $3,969.96 $24.43 $19.18 Pickup 4x4 Light Use PU 4X4 7.00 Staff Assistant 2 1002 $4,382.72 S26.97 $21.17 Pickup Compact Heavy Use PUCML 3.75 GIS Analyst 1650 $6,191.69 S38.10 $29.91 Truck Class 3 TCL3A 12,00 Traffic Program Analyst 2121 $5,919.57 $36.43 $28.60 Van, Mini VANMC 4.00 Engineering Info Systems Coord. 2123 $6,541.32 $40.25 $31.60 Computers(design only) COMPU 2.33 Computer Application Assistant 2125 $5,224.83 $32.15 $25.24 Computer Plotter CPMPP 1.50 Stormwater Programs Researcher 2128 $6,541.32 $40.25 $31.60 Nuclear Densometer NUCLE 2.00 Supervising Technician 2309 $6,222.67 $38.29 $30.06 Global Positioning GPS 32.00 Supervising Right-of-Way Agent 2320 $6,222.67 $38.29 $30.06 Asst. Connt, Engineer/Survey 2330 $6,541.32 $40.25 $31.60 Engineer 1 2331 $5,919.57 $36.43 $28.60 Engineer 2 2333 $6,541.32 $40.25 $31.60 , Engineer 3 2335 $7,411.09 $45.61 $35.81 (a)The"Monthly Rate"is the loaded labor rate per month for the class of employee at an advanced step placement, including benefits and L&I expenses (b)The 1.5 X rate is the overtime labor charge per hour worked over standard working hours. (c)Guild and Administration are paid Straight Overtime(SOT), and not the 1.5 rate of the Local 17 workers. Note 1: All rates are based on the most current IabEr'contract(as of 1/31/2003) Note 2: Spokane County reserves the right to utilize any qualified worker for the City of Spokane Valley contracted work. Page 1 of 1 • This Is to Certify this Is a true and °� asst h�NN correct cgy-�jhe original document °� -o: �Co� oy +4, • N0. �fG� on file In Z9 y_ty m •y¢ .� u, 3 042!: Commissioners minutes of. /Z�Ca.3 , • NO. datet�il�s �.p �r ti` • • By%/19_/_/ !_?t dl�t 11 -✓4T.f '►�� % s ��. CLERK OF THE BOARD t�� << BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MA'T'ER OF EXECUTING ) AN AGREEMENT BETWEEN ) SPOKANE COUNTY AND THE CITY ) RESOLUTION OF SPOKANE VALLEY ) REGARDING ENGINEERING ) SERVICES FOR STREET, TRAFFIC ) AND STORM DRAINAGE CAPITAL ) IMPROVEMENT PROJECT AND ) OTHER RELATED SERVICES ) WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners of Spokane County has the care of county property and management of funds and business; and WHEREAS, pursuant to chapter 35.02 RCW, the City of Spokane Valley established midnight, March 31, 2003, as its official date of incorporation and upon that date commenced operations as a city; and WHEREAS, pursuant to chapter 35.02 RCW, as of the official date of incorporation, local governmental authority and jurisdiction with respect to the newly incorporated area transferred from Spokane County to City of Spokane Valley; and WHEREAS, chapter 39.34 RCW (Interlocal Cooperation Act), authorizes counties and cities to contract with each other to perform certain functions which each may legally - perform; and WHEREAS, the City of Spokane Valley desires to provide engineering services for quality street, traffic, and storm drainage improvements for its residents and to contract with Spokane County through the County Engineer for these services. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of County Commissioners of Spokane County, that either the Chairman of the Board, or a majority of the Board, he and is hereby authorized to execute that document entitled "INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND CITY OF SPOKANE VALLEY REGARDING PROVISION OF ENGINEERING SERVICES FOR STREET, TRAFFIC Page 1 of 2 • . . 3 0422 AND STORM DRAINAGE CAPITAL IMPROVEMENT PROJECT AND OTHER RELATED SERVICES" pursuant to which, under certain terms and conditions, Spokane County through the County Engineer will provide engineering services to the City of Spokane Valley at actual costs as outlined in the Agreement. PASSED AND ADOPTED this 02g9-)day of*C / , 2003. of COM4i `'��; BOARD OF COUNTY COMMISSIONERS Q° ; cG[i,�lqy Ittt OF SPOKANE, COUNTY, WASHINGTON • A. •ASSENT °°, lit s�P> JOHN ROSK.ELLEY, Chair ,, cap ATTEST: "�� - VICKY M. DALTON CLERK OF THE BOARD 'H. /LIP D. _E!ARRIS, Vice-Chair I �!� Y 1,0C : -.01.°74� n Daniela Erickson, Deputy M. KATE N CASLIN E:Walley CIty\Rcsnlutinns\valley-engineering services,do: Page 2 of 2