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2015, 09-08 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, September 8, 2015 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Steve Williams, New Life Assembly of God Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: n/a PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of vouchers on Sept. 8, 2015 Request for Council Action Form Totaling $816,009.13 b. Approval of Payroll for Pay Period Ending August 31, 2015: $457,154.15 c. Approval of August 18, 2015 Study Session Format Council Meeting Minutes d. Approval of August 25, 2015 Formal Format Council Meeting Minutes e. Approval of September 1, 2015 Study Session Format Council Meeting Minutes NEW BUSINESS n/a ADMINISTRATIVE REPORTS 2. City Manager Presentation of 2016 Preliminary Budget — Mike Jackson 3. Traffic Detection Equipment — Sean Messner 4. Advance Agenda — Mayor Grafos INFORMATION ONLY: 5. Outside Agency Funding Allocation Method 6. Mansfield Speed Limit Change CITY MANAGER COMMENTS ADJOURNMENT Council Agenda 09-08-15 Formal Format Meeting Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 8, 2015 Check all that apply: ® consent ❑ old business Department Director Approval: Ei ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 08/20/2015 08/26/2015 08/26/2015 VOUCHER NUMBERS 15; 5230; 5245-5146; 5248-5249 6325-6388 36130-36229; 820150028 GRAND TOTAL: TOTAL AMOUNT $ 79,241.06 $ 5,120.50 $731,647.57 $816,009.13 Explanation of Fund Numbers found #001 - General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.032.000. Public Works 001.058.050.558. CED - Administration 001.058.051.558. CED — Economic Development 001.058.055.558. CED — Development Services -Engineering 001.058.056.558. CED — Development Services -Planning 001.058.057.558 CED — Building 001.076.000.576. Parks & Rec—Administration 001.076.300.576. Parks & Rec-Maintenance 001.076.301.571. Parks & Rec-Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Economic 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't -Pavement Preservation on Voucher Lists Other Funds 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 — Civil Facilities Replacement 204 — Debt Service 301 — REET 1 Capital Projects 302 - REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Interim Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 08/20/2015 2:57:19PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 15 8/20/2015 003256 DISCOVERY BENEFITS INC, HRA PLAN Ben62415 402.231.28.00 HEALTH REIMBURSEMENT ACCOUNT: 400.00 Total : 400.00 5230 8/20/2015 002227 IDAHO TAX COMMISSION Ben62417 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,397.21 Total : 1,397.21 5245 8/20/2015 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben62419 001.231.14.00 401A: PAYMENT 31,388.52 Total : 31,388.52 5246 8/20/2015 000682 EFTPS Ben62421 001.231.11.00 FEDERAL TAXES: PAYMENT 35,703.40 Total : 35,703.40 5248 8/20/2015 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PLS Ben62423 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 9,179.58 Total : 9,179.58 5249 8/20/2015 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben62425 001.231.14.00 401 EXEC PLAN: PAYMENT 1,172.35 Total : 1,172.35 6 Vouchers for bank code : apbank Bank total : 79,241.06 6 Vouchers in this report Total vouchers : 79,241.06 Page: 1 vchlist 08/26/2015 4:26:14PM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6325 8/26/2015 003867 ALLEN, RAY PARKS REFUND 001.237.10.99 DEPOSIT REFUND TERRACE VIE14 52.00 Total : 52.00 6326 8/26/2015 004570 ANDERSON, LEN PARKS REFUND 001.237.10.99 DEPOSIT REFUND FIRESIDE LOU\ 210.00 Total : 210.00 6327 8/26/2015 004002 ARC OF SPOKANE, THE PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU MEF 52.00 Total : 52.00 6328 8/26/2015 004555 BAKER, MICHELLE PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU SPR 52.00 Total : 52.00 6329 8/26/2015 004566 BERRY, ABIGAIL PARKS REFUND 001.237.10.99 DEPOSIT REFUND TERRACE VIE14 52.00 Total : 52.00 6330 8/26/2015 002706 BROWN, JANA PARKS REFUND 001.237.10.99 DEPOSIT REFUND VALLEY MISSIO 52.00 Total : 52.00 6331 8/26/2015 004540 BYRUM, BOB PARKS REFUND 001.237.10.99 DEPOSIT REFUND AUDITORIUM 52.00 Total : 52.00 6332 8/26/2015 004542 CAROSELLA, ELIZABETH PARKS REFUND 001.237.10.99 DEPOSIT REFUND EDGECLIFF PAf 52.00 Total : 52.00 6333 8/26/2015 003926 CASCADES LAKES RACE GROUP PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU MEF 257.00 Total : 257.00 6334 8/26/2015 004543 CRIDER, RENEE PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU MEF 52.00 Total : 52.00 6335 8/26/2015 003481 DEREU, MICHELLE PARKS REFUND 001.237.10.99 DEPOSIT REFUND VALLEY MISSIO 52.00 Total : 52.00 6336 8/26/2015 003844 FARROW, MICHELLE PARKS REFUND 001.237.10.99 REFUND SUMMER DAY CAMP AUG 234.00 Total : 234.00 6337 8/26/2015 004574 FISHER, MIST! PARKS REFUND 001.237.10.99 DEPOSIT REFUND DISCOVERY PL. 52.00 Page: vchlist 08/26/2015 4:26:14PM Voucher List Spokane Valley Page: 3 Bank code : pk-ref Voucher Date Vendor Invoice 6337 8/26/2015 004574 004574 FISHER, MISTI 6338 8/26/2015 003156 FRUCCI, MIKE 6339 8/26/2015 004560 GRANT, DEVON 6340 8/26/2015 004405 HASKELL, CHERNE 6341 8/26/2015 003108 HEDEN, CRYSTAL 6342 8/26/2015 004546 HOUSE, LARYSA 6343 8/26/2015 004579 IEC OF WASHINGTON (Continued) PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND 6344 8/26/2015 004564 INLAND EMPIRE BEEKEEPERS ASSOC PARKS REFUND 6345 8/26/2015 004585 INLAND NORTHWEST HEALTH SERV 6346 8/26/2015 004554 IVERSON, BARRY 6347 8/26/2015 004547 JENSEN, AMY 6348 8/26/2015 004557 JOHNSON, BETTY 6349 8/26/2015 004576 JOHNSON, RON 6350 8/26/2015 004575 KERN, MARY PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account Amount 001.237.10.99 DEPOSIT REFUND 001.237.10.99 DEPOSIT REFUND 001.237.10.99 REFUND SUMMER 001.237.10.99 DEPOSIT REFUND 001.237.10.99 DEPOSIT REFUND 001.237.10.99 DEPOSIT REFUND 001.237.10.99 DEPOSIT REFUND 001.237.10.99 DEPOSIT REFUND 001.237.10.99 DEPOSIT REFUND 001.237.10.99 DEPOSIT REFUND 001.237.10.99 DEPOSIT REFUND 001.237.10.99 DEPOSIT REFUND 001.237.10.99 Total : GREENACRES 1 Total : DISCOVERY PL Total : DAY CAMP AUG Total : VALLEY MISSIO Total : GREENACRES Total : MIRABEAU MEA Total : SULLIVAN PARR Total : VALLEY MISSIO Total : MIRABEAU MEP Total : DISCOVERY PL Total : TERRACE VIDA Total : TERRACE VIEW Total : DEPOSIT REFUND TERRACE VIE\A 52.00 52.00 52.00 52.00 52.00 107.00 107.00 52.00 52.00 52.00 52.00 52.00 52.00 52.00 52.00 257.00 257.00 257.00 257.00 52.00 52.00 52.00 52.00 52.00 52.00 52.00 Page: vchlist 08/26/2015 4:26:14PM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6350 8/26/2015 004575 004575 KERN, MARY (Continued) Total : 52.00 6351 8/26/2015 004544 LANGREDER, DEANNE PARKS REFUND 001.237.10.99 DEPOSIT REFUND EDGECLIFF PAf 52.00 Total : 52.00 6352 8/26/2015 004569 LIFECENTER NORTHWEST PARKS REFUND 001.237.10.99 DEPOSIT REFUND GREAT ROOM 210.00 Total : 210.00 6353 8/26/2015 004561 LONGWILL, ILA MAE PARKS REFUND 001.237.10.99 DEPOSIT REFUND GREENACRES 1 52.00 Total : 52.00 6354 8/26/2015 004552 MANZAK, MELODY PARKS REFUND 001.237.10.99 DEPOSIT REFUND DISCOVERY PL. 52.00 Total : 52.00 6355 8/26/2015 004567 MARCHESE, ANNETTE PARKS REFUND 001.237.10.99 DEPOSIT REFUND TERRACE VIEV 52.00 Total : 52.00 6356 8/26/2015 004582 MARTINEZ, DIANE PARKS REFUND 001.237.10.99 DEPOSIT REFUND TERRACE VIEV 52.00 Total : 52.00 6357 8/26/2015 004539 MEDINA, GERARDO Parks Refund 001.237.10.99 DEPOSIT REFUND FIRESIDE LOUT' 135.00 Total : 135.00 6358 8/26/2015 004545 MEYER, CHARLES PARKS REFUND 001.237.10.99 DEPOSIT REFUND BROWNS PARK 52.00 Total : 52.00 6359 8/26/2015 001485 NARVRE INC PARKS REFUND 001.237.10.99 DEPOSIT REFUND EDGECLIFF 52.00 Total : 52.00 6360 8/26/2015 002480 NEW LIFE CHURCH PARKS REFUND 001.237.10.99 DEPOSIT REFUND VALLEY MISSIO 52.00 Total : 52.00 6361 8/26/2015 004565 NORTH BY NORTHWEST PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU SPR 52.00 Total : 52.00 6362 8/26/2015 003888 PERFORMANCE CONTRACTING INC PARKS REFUND 001.237.10.99 DEPOSIT REFUND GREENACRES 1 52.00 Total : 52.00 6363 8/26/2015 004584 PREMERA BLUE CROSS PARKS REFUND 001.237.10.99 DEPOSIT REFUND EDGECLIFF PAf 52.00 Page: j3 vchlist 08/26/2015 4:26:14PM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6363 8/26/2015 004584 004584 PREMERA BLUE CROSS (Continued) Total : 52.00 6364 8/26/2015 004580 RALPH, CHERYL PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU MEF 52.00 Total : 52.00 6365 8/26/2015 004559 RASMUSSEN, TORI PARKS REFUND 001.237.10.99 DEPOSIT REFUND DISCOVERY PL. 52.00 Total : 52.00 6366 8/26/2015 004572 RODRIGUEZ, LAURA PARKS REFUND 001.237.10.99 DEPOSIT REFUND GREAT ROOM 180.00 Total : 180.00 6367 8/26/2015 004562 SCHUMACHER, JANELLE PARKS REFUND 001.237.10.99 DEPOSIT REFUND GREENACRES 1 52.00 Total : 52.00 6368 8/26/2015 004548 SHRYACK, JAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND TERRACE VIEA 52.00 Total : 52.00 6369 8/26/2015 004550 SIMONS, CHRISTINE PARKS REFUND 001.237.10.99 DEPOSIT REFUND VALLEY MISSIO 52.00 Total : 52.00 6370 8/26/2015 004541 SKORNYAKOVA, YELENA PARKS REFUND 001.237.10.99 GREAT ROOM 8-9-15 210.00 Total : 210.00 6371 8/26/2015 004577 SOCIAL & RECREATION COMMITTEE PARKS REFUND 001.237.10.99 DEPOSIT REFUND VALLEY MISSIO 52.00 Total : 52.00 6372 8/26/2015 004556 SORIANO, MIRANDA PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU MEF 52.00 Total : 52.00 6373 8/26/2015 002097 SPOKANE VALLEY QUILTERS GUILD PARKS REFUND 001.237.10.99 DEPOSIT REFUND VALLEY MISSIO 52.00 Total : 52.00 6374 8/26/2015 003929 STAMAND, CATHY PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU MEF 52.00 Total : 52.00 6375 8/26/2015 004563 STOCK, CINDY PARKS REFUND 001.237.10.99 DEPOSIT REFUND EDGECLIFF PAF 52.00 Total : 52.00 6376 8/26/2015 003872 STOUT, JEN PARKS REFUND 001.237.10.99 DEPOSIT REFUND GREENACRES 52.00 Page: �4 vch l ist 08/26/2015 4:26:14PM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6376 8/26/2015 003872 003872 STOUT, JEN (Continued) Total : 52.00 6377 8/26/2015 004551 SURDOCK, CINDY PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU MEP 52.00 Total : 52.00 6378 8/26/2015 004558 THE INTERSECTION CHURCH PARKS REFUND 001.237.10.99 DEPOSIT REFUND TERRACE VIDA 52.00 Total : 52.00 6379 8/26/2015 004318 TOTTEN, BERNIE PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU MEP 52.00 Total : 52.00 6380 8/26/2015 004578 TUSSEY, RON PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU SPR 52.00 Total : 52.00 6381 8/26/2015 000877 VALLEY FOURTH CHURCH PARKS REFUND 001.237.10.99 DEPOSIT REFUND TERRACE VIDA 52.00 Total : 52.00 6382 8/26/2015 004573 VALLEY HARVEST CHURCH PARKS REFUND 001237.10.99 DEPOSIT REFUND MIRABEAU MEP 52.00 Total : 52.00 6383 8/26/2015 004583 VERIZON WIRELESS PARKS REFUND 001.237.10.99 DEPOSIT REFUND GREENACRES 52.00 Total : 52.00 6384 8/26/2015 004549 WARNER, BRETT PARKS REFUND 001.237.10.99 DEPOSIT REFUND GREENACRES 52.00 Total : 52.00 6385 8/26/2015 004581 WARREN, STEVE PARKS REFUND 001.237.10.99 DEPOSIT REFUND VALLEY MISSIO 52.00 Total : 52.00 6386 8/26/2015 004553 WASHINGTON STATE UNIVERSITY PARKS REFUND 001.237.10.99 DEPOSIT REFUND MIRABEAU 52.00 Total : 52.00 6387 8/26/2015 004568 WEST VALLEY CLASS OF 1985 PARKS REFUND 001.237.10.99 DEPOSIT REFUND FIRESIDE LOUF' 149.50 Total : 149.50 6388 8/26/2015 004571 YEVDASH, MARK PARKS REFUND 001.237.10.99 DEPOSIT REFUND GREAT ROOM 210.00 Total : 210.00 64 Vouchers for bank code : pk-ref Bank total : 5,120.50 Page: ...-3' vchlist 08/26/2015 3:18:10PM Voucher List Spokane Valley Page: 2 --1"--- Bank code : apbank Voucher Date Vendor Invoice 36130 8/26/2015 000958 AAA SWEEPING LLC 54179 54180 36131 8/26/2015 003563 ACES VALLEY POWER TOOL 236341 36132 8/26/2015 002931 ALL WESTERN INDUSTRIAL SUPPLY 100516 36133 8/26/2015 001081 ALSCO LSPO1645465 LSPO1651150 36134 8/26/2015 004046 AMERICAN ONSITE SERVICES 36135 8/26/2015 003076 AMSDEN, ERICA 36136 8/26/2015 000135 APA 36137 8/26/2015 000334 ARGUS JANITORIAL LLC 36138 8/26/2015 000030 AVISTA 36139 8/26/2015 003229 BARGREEN ELLINGSON 36140 8/26/2015 004231 BELSBY ENGINEERING A-154925 A-155590 A-157156 Expenses 124840-1575 INV012267 August 2015 July 2015 007246054 15261 Fund/Dept 402.402.000.531 402.402.000.531 101.042.000.542 101.000.000.542 001.016.000.521 001.016.000.521 001.076.300.576 001.076.300.576 001.076.301.571 001.032.000.543 001.058.056.558 001.016.000.521 101.042.000.542 001.076.300.576 001.076.305.575 001.058.055.558 Description/Account Amount STREET SWEEPING SERVICES STORM DRAIN CLEANING Total : SUPPLIES FOR PW SUPPLIES: PW Total: Total : FLOOR MAT SERVICE AT PRECINC FLOOR MAT SERVICE AT PRECINC Total : PORTABLE RESTROOMS AT PARK; PORTABLE RESTROOMS AT PARK; PORTABLE RESTROOMS AT PARK; Total : EXPENSE REIMBURSEMENT Total : 2015-16 RENEWAL: M. HARNOIS Total : JANITORIAL SVCS: JULY 2015 Total : UTILITIES: PW MASTER AVISTA UTILITIES: PARKS MASTER AVISTA Total : SUPPLIES: CP Total : 23,420.25 7,853.67 31,273.92 795.54 795.54 230.39 230.39 20.39 20.39 40.78 31.45 130.00 65.00 226.45 21.88 21.88 338.00 338.00 2,501.87 2,501.87 25,731.58 17,424.06 43,155.64 70.55 70.55 PROFESSIONAL SERVICES 2,287.50 Page: vchlist 08/26/2015 3:18:10PM Voucher List Spokane Valley Page: '�"f Bank code : apbank Voucher Date Vendor Invoice 36140 8/26/2015 004231 004231 BELSBY ENGINEERING 36141 8/26/2015 004439 BIRCH COMMUNICATIONS INC 36142 8/26/2015 000918 BLUE RIBBON LINEN SUPPLY INC 36143 8/26/2015 000815 BNSF RAILROAD CO 36144 8/26/2015 001122 CAMERON-REILLY LLC 36145 8/26/2015 001169 CITY OF SPOKANE VALLEY 36146 8/26/2015 003795 CLEARWATER SUMMIT GROUP 36147 8/26/2015 000326 CONSOLIDATED IRRIGATION #19 36148 8/26/2015 001157 COUNTRY HOMES POWER EQUIP 36149 8/26/2015 001880 CROWN WEST REALTY LLC 36150 8/26/2015 004589 CURRIER, COLETTE (Continued) 18969927 9667578 9669575 9671600 S0115570 S0115685 S0115829 S0115846 S1119731 SPOKAV072515 PAY APP 3 Aug 2015 PAY APP 2 July 2015 119139 August 2015 Aquatic Refund Fund/Dept 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 101.042.000.542 303.303.060.595 001.058.056.558 309.000.217.594 101.042.000.542 101.042.000.542 101.042.000.543 001.076.302.347 Description/Account Amount Total : 2,287.50 PHONE SERVICE AT CENTERPLAC Total : LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND SUPPLY AT C SUPPLYAT C SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLYAT C Total : SIGNAL MAINTAINER AND GATELIC Total : 0060 - CONSTRUCTION CONTRAC" Total : PETTY CASH: 13066, 68, 69, 70, 71 Total : 0217-EDGCLIFF PICNINC SHELTEF Total : UTILITIES: PW SUPPLIES FOR PW Total : Total : COMMON AREA CHARGES MAINT Total : 208.77 208.77 313.14 280.95 79.85 57.72 30.22 255.86 5.00 9.28 1,032.02 130.96 130.96 332,734.41 332,734.41 13.50 13.50 38,899.42 38,899.42 527.79 527.79 789.16 789.16 156.32 156.32 AQUATIC REFUND: LAUREN CURR 35.00 Page: —`L`� vchlist 08/26/2015 3:18:10PM Voucher List Page: CI '3' Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 36150 8/26/2015 004589 004589 CURRIER, COLETTE 36151 8/26/2015 003255 DAY WIRELESS SYSTEMS 36152 8/26/2015 003624 DEHN, SHELLY 36153 8/26/2015 002604 DELL FINANCIAL SERVICES LLC 36154 8/26/2015 002920 DIRECTV INC (Continued) 571554 Expenses 78069276 26412179505 36155 8/26/2015 003256 DISCOVERY BENEFITS INC, HRA PLAN 0000563177 -IN 36156 8/26/2015 004538 DOWGIN, MATT 36157 8/26/2015 000278 DRISKELL, CARY 36158 8/26/2015 003717 DURHAM SCHOOL SERVICES LP Expenses Expenses 91211645 91212765 91213296 91215120 91215129 91215140 91216008 91216013 91218516 91218540 91218691 91218727 91218762 Fund/Dept 101.042.000.543 001.018.016.518 001.090.000.548 101.042.000.543 001.018.016.518 001.013.015.515 001.013.015.515 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 Description/Account Amount TOWER RENTAL AUG 2015 Total : Total : EXPENSE REIMBURSEMENT Total : COMPUTER LEASE 001-8922117-0( Total : CABLE SERVICE MAINT SHOP Total : JULY HRA SERVICE FEE Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : TRANSPORTATION FOR SUMMER I TANSPORTATION FOR SUMMER Di TRANSPORTATION FOR SUMMER 1 TRANSPORTATION FOR SUMMER 1 TRANSPORTATION FOR SUMMER 1 TRANSPORTATION FOR SUMMER 1 TRANSPORTATION FOR SUMMER I TRANSPORTATION FOR SUMMER I TRANSPORTATION FOR SUMMER I TRANSPORTATION FOR SUMMER 1 TRANSPORTATION FOR SUMMER I TRANSPORTATION FOR SUMMER 1 TRANSPORTATION FOR SUMMER 1 Total : 35.00 206.07 206.07 12.42 12.42 115.29 115.29 50.99 50.99 414.00 414.00 14.38 14.38 200.00 200.00 103.43 143.79 121.11 110.23 172.37 173.27 132.45 267.62 122.47 123.84 117.94 92.09 121.57 1,802.18 Page: vchlist 08/26/2015 3:18:10PM Voucher List Spokane Valley /6,...., �4 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 36159 8/26/2015 000795 EARTHWORKS RECYCLING INC. 23840 001.076.305.575 RECYCLING COLLECTION CP 50.00 36319 001.076.305.575 RECYCLING COLLECTION CP 42.50 Total : 92.50 36160 8/26/2015 003697 ELECTRIC LIGHTWAVE LLC 13188807 001.090.000.586 SCRAPS INTERNET SERVICE 89.81 Total : 89.81 36161 8/26/2015 002157 ELJAY OIL COMPANY 4240746 101.000.000.542 FUEL FOR MAINT SHOP 95.14 Total : 95.14 36162 8/26/2015 004588 ELLIS, AYRHA AQUATIC REFUND 001.076.302.347 AQUATIC REFUND: ELLIS 35.00 Total : 35.00 36163 8/26/2015 002075 ENVIROTECH SERVICES INC CD201520151 101.000.000.542 ICE SLICER RS 5,387.18 Total : 5,387.18 36164 8/26/2015 001557 EWU 2501404-230263-13111 001.090.000.550 2015-2016 SELECT SPOKANE 8,542.29 Total : 8,542.29 36165 8/26/2015 002507 FASTENERS INC S4222438.001 101.000.000.542 SUPPLIES PW 112.33 S4334504.001 001.032.000.543 SUPPLIES: PW 17.38 Total : 129.71 36166 8/26/2015 002308 FINKE, MELISSA August 2015 001.076.301.571 INSTRUCTOR PAYMENT August 2015 001.076.301.571 INSTRUCTOR PAYMENT Total : 960.00 127.50 1,087.50 36167 8/26/2015 003500 FIRST CHOICE SERVICES 120115 001.076.305.575 COFFEE SUPPLIES AT CENTERPL/ 120.06 Total : 120.06 36168 8/26/2015 001447 FREE PRESS PUBLISHING INC 44174 001.058.056.558 LEGAL PUBLICATION 128.00 44175 001.058.056.558 LEGAL PUBLICATION 78.20 44176 001.013.000.513 LEGAL PUBLICATION 25.00 Total : 231.20 36169 8/26/2015 003188 GENERAL FIRE EXTINGUISHER SERV 0054828 001.076.305.575 FIRE EXTINGUISHER INSPECTION, Total : 310.39 310.39 Page: vchlist 08/26/2015 3:18:10PM Voucher List Spokane Valley // ----- Page: 5 Bank code : apbank Voucher Date Vendor Invoice 36170 8/26/2015 004536 GLOBAL KNOWLEDGE TRAINING LLC 21608465 36171 8/26/2015 000007 GRAINGER 36172 8/26/2015 002568 GRANICUS INC 36173 8/26/2015 000011 GREATER SPOKANE VALLEY 36174 8/26/2015 002043 HDR ENGINEERING INC 36175 8/26/2015 003297 HIGGINS, LEWIS ROD 36176 8/26/2015 002538 HYDRAULICS PLUS INC 36177 8/26/2015 000070 INLAND POWER & LIGHT CO 36178 8/26/2015 000388 IRVIN WATER DIST. #6 36179 8/26/2015 001635 ISS FACILITY EVENT SERVICES 36180 8/26/2015 004590 KAY, JENNIFER 36181 8/26/2015 002466 KENWORTH SALES COMPANY 9795369488 9806274289 66583 67614 25396 00218386-B Expenses 19461 2301 July 2015 -July 2015 920600 920606 Aquatic Refund S POI N 1467596 Fund/Dept 001.018.014.514 001.032.000.543 101.000.000.542 001.011.000.511 001.011.000.511 001.076.305.575 303.000.177.544 001.011.000.511 101.000.000.542 101.042.000.542 001.076.300.576 101.042.000.542 001.076.305.575 001.076.305.575 001.076.302.347 101.000.000.542 Description/Account Amount JUNOS ENTERPRISES SWITCHINC Total : SUPPLIES PW SUPPLIES FOR PW Total : SOFTWARE MAINT BROADCASTIN MAINTENANCE FOR SEPTEMBER Total : ANNUAL MEMBERSHIP DUES Total : 0177- FURURE TRAFFIC ANALYSIS Total : EXPENSE REIMBURSEMENT SUPPLIES FOR PW UTILITIES:JULY PW UTILITIES: PARKS UTILITIES: PW Total : Total : Total : Total : EVENT SVCS AT CENTERPLACE MONTHLY CLEANING AT CENTERP Total : AQUATIC REFUND: DAILEN THOM/ Total : SUPPLIES FOR PW 2,495.00 2,495.00 15.46 98.56 114.02 719.59 719.59 1,439.18 450.00 450.00 2,572.85 2,572.85 25.00 25.00 46.85 46.85 369.26 369.26 299.40 106.57 405.97 200.18 7,136.00 7,336.18 35.00 35.00 111.92 Page: '-3--` vchlist 08/26/2015 3:18:10PM Voucher List Spokane Valley QO2 Page: -" Bank code : apbank Voucher Date Vendor Invoice 36181 8/26/2015 002466 002466 KENWORTH SALES COMPANY (Continued) 36182 8/26/2015 003185 LAMB, ERIK 36183 8/26/2015 001684 MARKETING SOLUTIONS NW 36184 8/26/2015 003251 MDI MARKETING Expenses CP M-8-13-15 CP P 8-17-2015 10320 36185 8/26/2015 001054 MOBIUS SCIENCE CENTER AND, KIDS C August 6, 2015 36186 8/26/2015 000132 MODERN ELECTRIC WATER CO 36187 8/26/2015 000132 MODERN ELECTRIC WATER CO 36188 8/26/2015 004272 MOMENTUM INK LLC 36189 8/26/2015 004586 MOTT, SYDNEY OR TREVOR 36190 8/26/2015 002203 NAPAAUTO PARTS 36191 8/26/2015 000662 NAT'L BARRICADE & SIGN CO 2015780 2015781 July 2015 July 2015 18754620 4656 AQUATIC REFUND AQUATIC REFUND July/Aug 2015 Fund/Dept 001.013.015.515 001.076.305.575 001.076.305.575 106.000.000.537 001.076.301.571 001.076.300.576 001.076.300.576 001.076.302.576 101.042.000.542 101.042.000.542 001.018.016.518 001.076.302.347 001.076.302.347 101.000.000.542 Description/Account Amount Total : EXPENSE REIMBURSEMENT Total : MEDIAAND PURCHASING EXPENE AGENCY PLANNING AND PRODUC Total : ADVERTISING SOLID WASTE Total : SUMMER DAY CAMP FIELD TRIP AI Total : ACCOUNT NOT ON MASTER BILLII' ACCOUNT NOT ON MASTER BILLl's UTILITIES: PARKS UTILITIES: JULY2015: PW Total : PW ACCOUNT NOT ON MASTER Total : WELLNESS CAMPAIGN 90 DAY SHI Total : AQUATIC REFUND: JACKSON MOT AQUATIC REFUND: TAYLOR MOTT Total : SUPPLIES PW ACCOUNT 16402591 Total : 88305 106.000.000.537 SUPPLIES PW 88342 001.032.000.543 SUPPLIES: PW 88493 101.042.000.542 SUPPLIES PW 111.92 200.00 200.00 5,478.94 1,510.00 6,988.94 130.00 130.00 255.00 255.00 30.74 118.80 4,321.12 10,394.30 14,864.96 22.23 22.23 985.70 985.70 35.00 35.00 70.00 104.10 104.10 152.61 18.59 152.18 Page: vchlist Voucher List 08/26/2015 3:18:10PM Spokane Valley /3 Page: -7---- Bank code : apbank Voucher Date Vendor Invoice 36191 8/26/2015 000662 000662 NAT'L BARRICADE & SIGN CO (Continued) 36192 8/26/2015 002364 NORTHEND TRUCK EQUIPMENT INC 1031575 36193 8/26/2015 000239 NORTHWEST BUSINESS STAMP INC. 95206 36194 8/26/2015 000193 NORTHWEST CHRISTIAN SCHOOL INC September 2015 36195 8/26/2015 000652 OFFICE DEPOT INC. 36196 8/26/2015 000881 OXARC INC 36197 8/26/2015 001133 PATRIOT FIRE PROTECTION INC. 36198 8/26/2015 001860 PLATT ELECTRICAL SUPPLY 36199 8/26/2015 001089 POE ASPHALT PAVING INC. 36200 8/26/2015 000019 PURFECT LOGOS LLC 780994513001 781101700001 783671650001 784005738001 784005910001 784729538001 784729572001 784931498001 R357364 2313712 H253173 H348494 44566 42037 42139 42152 42204 FundlDept Description/Account Amount 101.000.000.542 SUPPLIES PW 001.018.016.518 SLOTTED NAME BADGE 001.090.000.518 001.032.000.543 001.032.000.543 001.076.301.571 001.032.000.543 001.032.000.543 001.076.301.571 001.076.000.576 001.076.301.571 101.042.000.542 001.016.000.521 001.076.305.575 001.016.000.521 101.042.000.542 106.000.000.537 001.076.305.575 001.076.300.576 001.076.301.571 CITY HALL RENT Total : 323.38 1,074.91 Total : 1,074.91 Total : 16.85 Total : 16.85 SUPPLIES FOR PW SUPPLIES FOR PW OFFICE SUPPLIES FOR CENTERPI SUPPLIES FOR PW SUPPLIES PW SUPPLIES FOR CENTERPLACE SUPPLIES FOR PARKS OFFICE SUPPLIES: CP CYLINDER RENTAL Total : Total : ANNUAL INSPECTION OF BACKFL( Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR PRECINCT Total : 2015 STREET AND STORMWATER Total : SIGNAGE FOR UNIVERSITY TRANE JACKETS FOR CENTERPLACE STP SIGNS FOR PARKS BANNERS FOR FREE MOVIE/HAW 35,511.52 35,511.52 65.05 81.51 16.04 330.35 30.83 21.16 13.03 53.50 611.47 106.06 106.06 320.67 320.67 124.03 5.17 129.20 2,638.87 2,638.87 380.45 461.98 104.35 652.20 Page: vchlist 08/26/2015 3:18:10PM Voucher List Spokane Valley Page: // Bank code : apbank Voucher Date Vendor Invoice 36200 8/26/2015 000019 000019 PURFECT LOGOS LLC 36201 8/26/2015 000415 ROSAUERS FOOD & DRUG CENTER (Continued) 01-492724 01-500232 01-505980 02-440229 03-367838 36202 8/26/2015 004587 SEATTLE PAIN CENTER, ATTN SANDRA I Refund 36203 8/26/2015 000709 SENSKE LAWN & TREE CARE INC. 6227853 6443300 6531259 6531260 36204 8/26/2015 002947 SILVER MOUNTAIN CORP 36205 8/26/2015 000779 SOUTHARD, BRAD 36206 8/26/2015 000230 SPOKANE CO AUDITORS OFFICE 36207 8/26/2015 000323 SPOKANE CO UTILITIES 36208 8/26/2015 000898 SPOKANE PROCARE INC 36209 8/26/2015 000731 SPOKANE RESTAURANT EQUIP INC 36210 8/26/2015 001903 SPOKANE TRAFFIC CONTROL INC Spokane P&R June -July 2015 July 2015 August 2015 492477 62915 1352 Fund/Dept 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.000.000.321 101.042.000.542 001.076.300.576 402.402.000.531 402.402.000.531 001.076.301.571 101.042.000.542 001.058.056.558 001.076.302.576 402.402.000.531 001.076.304.575 101.042.000.542 Description/Account Amount Total : SUPPLIES FOR REC PROGRAMS SUPPLIES FOR REC PROGRAMS SUPPLIES FOR REC PROGRAMS SUPPLIES FOR REC PROGRAMS SUPPLIES FOR REC PROGRAMS Total : CSV ENDORSEMENT REFUND Total : ON-CALL EMERGENCY TRAFFIC C CONTRACT MAINT: PARKS JULY 2( 2015 ROADWAY LANDSCAPING SE 2015 ROADWAY LANDSCAPING SE Total : SUMMER DAY CAMP FIELD TRIP Al Total : DEAD ANIMAL REMOVAL RECORDING FEES 1,598.98 85.47 53.47 81.66 24.65 75.44 320.69 13.00 13.00 530.46 58,934.26 6,431.41 6,589.75 72,485.88 1,643.00 1,643.00 2,838.00 Total : 2,838.00 Total : SPOKANE CO SEWER CHRGS: AU Total : 2015 ROADSIDE WEEDSPRAYING 302.00 302.00 1,598.65 1,598.65 2,771.43 Total : 2,771.43 KITCHEN ITEMS FOR CENTERPLAI Total : 129.35 129.35 FLAGGING SERVICES 262.00 Page: v vchlist 08/26/2015 3:18:10PM Voucher List Spokane Valley Page: �J Bank code : apbank Voucher Date Vendor Invoice 36210 36211 8/26/2015 001903 001903 SPOKANE TRAFFIC CONTROL INC (Continued) 8/26/2015 000273 SRTC TS -1910 36212 8/26/2015 001083 STANDARD PLBG HEATING CONTROLS 53406 53435 36213 8/26/2015 000065 STAPLES ADVANTAGE 3273736687 3273736690 3273736693 3273736695 36214 8/26/2015 003532 STERICYCLE COMMUNICATION SOLUT 8010117549 36215 8/26/2015 001969 SUNSHINE DISPOSAL 36216 8/26/2015 001922 SWANK MOTION PICTURES INC 896996 RG 2082866 36217 8/26/2015 002306 TERRELL LANDSCAPE ARCHITECT, MIC 2345 36218 8/26/2015 001472 TESTAMERICA LABORATORIES 36219 8/26/2015 000335 TIRE-RAMA 36220 8/26/2015 003649 TROPHIES UNLIMITED 36221 8/26/2015 001134 WA STATE DEPT OF HEALTH 59100885 59101475 8080037296 482522 84745-1 Fund/Dept 101.042.000.542 001.016.000.521 001.076.305.575 001.018.013.513 001.013.000.513 001.058.057.558 001.058.057.558 001.076.305.575 101.042.000.542 001.076.301.571 309.000.176.595 001.076.300.576 001.076.300.576 001.076.000.576 001.076.305.575 001.076.300.576 Description/Account Amount SOFTWARE MAINTENANCE Total : Total : JULY 2015 MONTHLY MAINT: PREC WORK ORDER #25800 Total : OFFICE SUPPLIES: CD OFFICE SUPPLIES: OPS/ADMIN OFFICE SUPPLIES: CD OFFICE SUPPLIES CD Total : ANSWERING SVC CP: SEA4590531 Total : TRANSFER STATION Total : MOVIE LICENSES FOR 8/21/2015 Total : SIGNS - APPLEWAY Total : J1111-1 MONTHLY DRINKING WATE J1691-1 MONTHLY DRINKING WATT Total : SERVICE: 38910D NAME TAGS Total : Total : SULLIVAN PARK OPERATING PERI\ 262.00 2,033.89 2,033.89 605.46 1,808.32 2,413.78 146.30 39.52 5.75 182.49 374.06 9.30 9.30 150.17 150.17 626.11 626.11 850.00 850.00 20.00 27.00 47.00 771.21 771.21 70.11 70.11 101.30 Page: �J vchlist Voucher List 08/26/2015 3:18:10PM Spokane Valley Page: "1'U Bank code : apbank Voucher Date Vendor Invoice 36221 8/26/2015 001134 001134 WA STATE DEPT OF HEALTH (Continued) 36222 8/26/2015 002291 WACE Fall 2015 36223 8/26/2015 000140 WALT'S MAILING SERVICE LTD Aug 2015 36224 8/26/2015 000038 WASTE MANAGEMENT OF SPOKANE 0062047-1518-6 0139703-2681-8 0139704-2681-6 0139705-2681-3 36225 8/26/2015 000066 WCP SOLUTIONS 36226 8/26/2015 000676 WEST- THOMAS REUTERS 36227 8/26/2015 002363 WESTERN STATES EQUIPMENT CO 36228 8/26/2015 000787 WMS AQUATICS 36229 8/26/2015 000487 YMCA OF THE INLAND NW 9168806 9168807 832294648 MR7601023144 15-037 August 11 2015 820150028 8/21/2015 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-68 101 Vouchers for bank code : apbank 101 Vouchers in this report Fund/Dept 001.058.056.524 309.000.176.595 402.402.000.531 402.402.000.531 001.076.305.575 001.016.000.521 001.076.305.575 001.076.305.575 001.013.015.515 101.042.000.542 001.223.40.00 001.076.302.576 001.016.000.521 Description/Account Amount Total : WACE FALL CONFERENCE: B. SCI - Total : MISSED BALANCES Total : WASTE MGMT: PW VACTORING WASTE MGMT: MAINT SHOP WASTE MGMT: CENTERPLACE WASTE MGMT: PRECINCT Total : SUPPLIES FOR CP SUPPLIES FOR CP SUBSCRIPTION CHARGES Total : Total : FORKLIFT RENTAL PW MAINT SHC Total : Total : OPERATING EXPENSES Total : RETAINAGE RELEASE CRY WOLF CHARGES Total : Bank total : Total vouchers : 731,647.57 101.30 240.00 240.00 25.85 25.85 1,351.25 172.94 739.57 282.62 2,546.38 120.66 281.53 402.19 766.02 766.02 379.52 379.52 1,850.00 1,850.00 76,271.38 76,271.38 3,595.25 3,595.25 731,647.57 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 8, 2015 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending August 31, 2015 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 282,269.43 $ 6,225.00 $288,494.43 Benefits: $ 157,272.59 $ 11,387.13 $168,659.72 Total payroll $ 439,542.02 $ 17,612.13 $457,154.15 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington August 18, 2015 6:00 p.m. Attendance: Councilmembers Staff Dean Grafos, Mayor Arne Woodard, Deputy Mayor Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember Bill Gothmann, Councilmember Pro Tem Mike Jackson, City Manager Mark Calhoun, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Eric Guth, Public Works Director John Hohman, Community Dev. Director Chelsie Taylor, Interim Finance Director Jenny Nickerson, Senior Plans Examiner Christine Bainbridge, City Clerk Mayor Grafos called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. Council Budget Goals, Capital Reserves, Fund #312 — Mike Jackson City Manager Jackson explained that due to time constraints, there were a few agenda items that were not discussed during the June budget workshop, and one of those was Council goals and projects; and in anticipation of the September 8 presentation of the preliminary budget, Mr. Jackson said this would be a good opportunity to talk about the capital budget as well as possible Council goals; said no final decision is needed tonight as we can do that as we work through the budget; and that this is an opportunity to discuss goals and where Council would like us to put our resources and efforts for the 2016 budget, adding that goals are important in directing staffs attention to resources. Mr. Jackson brought Council's attention to the chart in the spreadsheet (and also as a slide) showing the Capital Reserve Fund #312, which is funded through the ending fund balance; said that 2012 was the highpoint for the ending fund balance with $28 million, or about 83% of the general fund budget that year; in 2011 Council started to re -direct some of those funds mostly for street preservation and STEP (septic tank elimination program) projects where the City decided to do full -width paving, which he said was a good decision instead of just doing a patch. Mr. Jackson said that during the year 2012, we took $2 million for pavement preservation and activated that program through the ending fund balance; we also purchased the SmartGov permitting software. As a result of among other things not fully spending everything allocated in the year, Mr. Jackson explained that our 2012 revenues were exceeding the expenditures and as a result we transferred another $1.7 million from the general fund to fund 312 this year and as we look ahead to next year, anticipate being able to transfer another $1.4 million; but said that after next year we cannot predict that ending fund balance will grow or funds will be added to it; said the system is not designed to generate additional ending fund balance, and when that happens, we have either overestimated our revenues which is not as likely, or more likely is as a result of departments not spending all the money in their budget, which he said proves that this is a budget and not a spending plan. Mr. Jackson further explained that the big change came about in 2013 when $7.8 million was transferred from the ending fund balance to the capital reserve fund, and with that Council determined to maintain the ending fund balance at 50%, thereby enabling us to use those other funds right away in the community. Council Study Session: 08-18-2015 Page 1 of 6 Approved by Council: DRAFT He explained that in 2014, we transferred $2.8 million: $2.4 million to capital reserve, the bulk of the remainder to the Old Mission Trailhead, and some to the solid waste program to help get our own program running; and although SCRAPS later reimbursed us, at that time we also installed fiber services for SCRAPS. Mr. Jackson went over the Capital Projects spreadsheet with the listed projects, some of which for historical purposes are shown crossed off as completed. The new projects proposed as shown on the left, he explained include a City Hall contingency which he said he based on $14.4 million, which includes a combination of cash on hand that we are willing to contribute to that project, plus an amount approximate to what we are spending on the lease for our current building. Concerning the new building design, he said we started becoming a little skeptical if we could build the basic city hall; said it is a fairly basic building, but we are recommending setting aside enough money until all the decisions have been made so we have enough to cover any unforeseen costs. For the Pines Road underpass of $17.5 million, Mr. Jackson said we are setting aside $500,000 to consider the land acquisition right-of-way and are confident that amount will cover the cost. The topic of railroad quiet zones recently came back up and Mr. Jackson said we are proposing $85,000 to cover that study, which he said was the amount estimated about three years ago. Mr. Jackson also went over the fund and grant figures connected with Appleway Trail, and said we have estimated $8.2 million needed to complete the trail; said he is optimistic about completing the portion from Balfour Park to University, and should know more in a few weeks; said some budget sections have more than needed and other have less than needed, so we will work with grantors to spread the money out for the trail completion University to Pines. Going back to slide 2 "Capital Reserve Fund #312" uses, he mentioned the committed cash for city hall contingency of $360,437; an additional $1.1 million to add to the bond measure if necessary, and said he'd like to get a sense of what Council feels about these priorities and the funds committed; said we have secured grants for some projects and are optimistic with our projections adding that it doesn't leave a lot to move around and if we are not successful with the TIGER grant, that would eventually free up that $700,000. Mr. Jackson said that we are a couple weeks from bringing Council the proposed plans for City Hall; and we can talk about if there are ways to reduce the cost in the building design; said there are not a lot of frills on the building; we are trying to have the building that citizens told us they want, plus building a little additional space, which could be reduced if desired or needed; said having our own City Hall brings with it additional costs for building operation and maintenance and that is already built into the budget; and said we have set aside funds to cover the bond payments while we are still leasing our current facility. Mr. Jackson said the $360,000 contingency for construction is the cash contribution part of that $1.5 million; and said one of the things being considered is a basement, which adds to the cost of the building; he said we are just trying to make sure we have it covered if that is the desired direction to take. There was some discussion about the idea of $360,000 cash versus adding it to the bond amount with some Councilmembers preferring to use as much cash as possible. The question of REET (real estate excise tax) funds also came up, and Mr. Jackson explained that we could use REET funds, but part of what's happening is this is the last year we have civic facilities dollars for preservation; that we'll shift that load to the REET funds, but the big unknown is what road projects will come up in the future, so the idea is to set those REET funds aside and let them grow. Mr. Jackson added that we can maintain the preservation fund through about 2023; and could look harder at the REET funds if that is Council's preference. Mayor Grafos said he is looking for a number for the city hall; and instead of using the $360,000 for a city hall contingency, to perhaps put those funds to work on a couple small projects, like bus pads for the bus shelter since there is no funding for that; and to perhaps purchase about five of those pads; and said maybe we could set aside $50,000 a year to do some of those pads, and suggested working directly with STA (Spokane Transit Authority); and said if we had a source of funding, we could start to do about three to five pads a year. Councilmember Pace agreed he would like to talk about some of the smaller projects, Council Study Session: 08-18-2015 Page 2 of 6 Approved by Council: DRAFT that bus pads are good but to perhaps include Browns Park, and suggested getting a list of possibilities so Council can determine what would be the best "bang for our buck." Mayor Grafos added that we are always getting calls for sidewalk projects. Councilmember Hafner asked why the amount of $360,000; and if we use that for smaller projects, that contingency will disappear and said he doesn't want to jeopardize that amount. Mr. Jackson explained that he is interested in how Council would like to spend that amount; said we have fixed a budget for city hall based on cash we have to allocate to the project; said we have talked about a full basement under the building, and if that is included, it adds about $1.2 or $1.3 million over the amount budgeted; said we can build a building, we just have to agree on what to include; or we could bond the entire amount but over the long term it is costly so we need to be cautious; said we know there'll be additional money in this account, and we don't want to spend next year's money now. Mr. Jackson said we have not had the discussion about including a basement. Councilmember Hafner said since this is a preliminary discussion, there might be other things that come forward, and he doesn't want to make decisions that might affect the complete city hall. Deputy Mayor Woodard expressed concern with a very loose estimate of $14.4 million which is now at $16 million with the contingency, and adding a basement adds another million, and said we are quickly getting to that $20 million that everyone thought they wanted to spend on a city hall ten years ago; said he knows this is all preliminary and a "place holder" until we get more information, but said he is not happy with the creep in the cost. Mr. Jackson said there has not been any cost creep at this point. Deputy Mayor Woodard also said he does not like financing the contingency and he asked if there were other options for the bond. Mr. Jackson replied that it might not be best to break that down into two issues; said we will have a much closer number before we approve it and that for tonight, he just wanted to tell Council what we are hearing; he said we are coming in very close to the original square footage; that he would be happy to look at bus shelters and other projects and when the budget is brought back, Council can make changes. He asked if there were any other suggestions. Councilmember Pace said we should set the budget, build to that, and aim for the lower end, not the middle or higher; and mentioned that the smaller projects could contribute to economic development. Councilmember Hafner said we all know that it is possible for bids to come in higher than anticipated so we might need to make adjustments, and said we need to look at it all; that we need a safeguard as there are too many times where things changed and there was no safeguard thereby forcing us to use money from the general fund, and said he does not want us in that position. Councilmember Higgins said he feels we are getting a little head of ourselves; that we don't have a firm target, and that this issue can be differed for a while, which he said is what Mr. Jackson is suggesting, to see what the architects bring in, and move from there. Concerning smaller projects, Councilmember Gothmann said if there is an opportunity to apply funds to those, than that's fine and if mid -year we decide not to build those projects, we don't have to put that in a budget and said the planning starts with the budget. Mr. Jackson agreed. Councilmember Wick agreed with leaving funds committed to the Barker Grade Separation project. After review of Council's 2015 goals, Mr. Jackson asked if Council had any goal ideas for 2016; said we are in August but have made great progress on those goals; said we participated in over fifteen legislative meetings, including local, state, and two trips to Washington, D.C.; that we have made some in -roads and even the discussion yesterday was an extension of those conversations, and said we have received and given more attention at the federal level, and the legislators can see we have increased our involvement and we have some degree of attention at all levels, particularly for the Barker project. Mr. Jackson said that lobbyist Ms. Briahna Taylor will be here next week to give us an update. Concerning Bridging the Valley, he said staff continues to work on a retail strategy to bring to Council. Mr. Jackson said a discussion was held yesterday for a second draft for a tourism study for Spokane Valley, which study would be a base -level study to look at current attractions and examine what is and isn't working to bring people here, to look for deficits and come up with recommendations of facilities or programs; that next week he hopes to discuss that scope of work. Mr. Jackson added that we have been working on the comp Council Study Session: 08-18-2015 Page 3 of 6 Approved by Council: DRAFT plan and have seen some setbacks because of the population projections needed from the County, and said those projections are likely to be finalized close to the end of the year; he said community development has been working on all aspects of the comp plan while they are waiting for those population projections. Concerning the street preservation program, Mr. Jackson said the goal is to pursue the sustainability plan and we have been able to do that mostly because of the public work's grants, which enables us to maintain the current level of spending to the year 2023. He said if we wanted to, we could get a little more aggressive in spending as availability and capacity become available. Mr. Jackson also mentioned the public safety goal to evaluate and discuss costs, and he mentioned the power shift concept which has been implemented and been very successful; plus we added two police officers, and are working in connection with the CAD system, as well as the supported addition of that analysis for the Valley precinct, with sharing the cost equally between us and the sheriffs office; and that with the new more powerful system and analysis capacity we can direct resources to the police department which will create the greatest benefit; and that we continue to look for ways to measure and monitor performance. Mr. Jackson asked if Council has other goals in mind and that they should feel free to e-mail him with ideas; and at some point we will bring the topic back for further discussion, and adopt the goals with the adoption of the final budget. Councilmember Gothmann asked about corridor consolidation and said based on the meeting yesterday with BNSF (Burlington Northern Sante Fe) Railroad, he feels that is not a realistic goal. Mr. Jackson said he leaves that to the decision makers. Councilmember Wick said he feels we are talking to the wrong person on the corridor consolidation, and if we take it off our goals, no one will ever pursue it; he feels we need to talk to Johan Hellman's leadership in Fort Worth Texas. Deputy Mayor Woodard suggested probing even deeper by going go the Federal Railroad Administration; said we need to continue to work with the state and federal legislators to get them to see the wisdom in consolidating. Several Councilmembers suggested keeping that goal as a goal for the next year. Councilmember Wick asked about sewering the Barker Area as a goal, or perhaps just include it under the economic development efforts. Mr. Jackson said we can do that; that conversations continue with the feds regarding economic development; that there are some public works grants available to qualifying communities, but those communities must be economically disadvantaged, and he said we don't meet that category; but that we will continue looking for revenue sources; and said the goal can remain as it is, or broadened to include infrastructure to support economic development. Councilmember Pace suggested looking at the bigger picture of what infrastructure is needed, and adding to the legislative agenda to pursue changes that would make our area of Washington State more competitive with Idaho when it comes to attracting businesses, with such things as the B&O tax; and Councilmember Wick commented we need more tools for business recruitment. Mr. Jackson asked Council to let him know if they get additional goal ideas. 2. Local Improvement District (LID) — Erik Lamb Deputy City Attorney Lamb explained that as part of past discussions about economic development and incentive tools, Council requested more information concerning LIDS, and asked about putting together a case study as they relate to local neighborhoods, and said as a result, tonight's discussion focuses on the LID as a potential tool citizens could initiate through a petition process. Through his PowerPoint presentation, Mr. Lamb explained that LIDS are solely a fmancing tool, used to finance a variety of public improvements through a special assessment on those properties; he explained the benefits and purposes of LIDS, as well as the petition and appeal process. Mr. Lamb explained that the County uses an LID for development of County Roads, they consolidate them, do all the construction and take the total cost into one bond issue, which lowers the cost, adding that they have a couple engineers who handle these. There was some discussion about citizen -initiated petitions and city -initiated; that the methods of assessment are flexible and range from the traditional method with designation by square foot, or assessments based upon frontage or lot size. Mayor Grafos asked if we could identify a project and come up with a cost, then approach property owners and determine the cost, and said doing such a project could enhance economic development, and perhaps we could even put some of those projects together. Mr. Council Study Session: 08-18-2015 Page 4 of 6 Approved by Council: DRAFT Lamb responded that the key would be approaching property owners and working with them in advance and to also determine where it would be appropriate to draw the LID area. Mayor Grafos mentioned railroad crossings or even quiet zones and Mr. Lamb said doing such a large-scale project would be a little different from sidewalks as noise issues would travel beyond the initial front line of property, but all those considered, it would lower the individual cost. When asked about how long the process generally takes, Mr. Lamb said some LID processes could take about two and one-half years, although it could move quicker depending on the nature of the improvements; but said it is a lengthy process; and said that Spokane County does this on a regular basis. Councilmember Gothmann said since we are a contract city, perhaps we could contract with the County. Mayor Grafos called for a recess at 7:25 p.m. and reconvened the meeting at 7:35 p.m. 3. Marijuana Regulations — Erik Lamb As noted in his Request for Council Action form, Deputy City Attorney Lamb went over the history and background leading up to Council's adoption of a moratorium on unlicensed marijuana uses; said we wanted to wait until the end of the 2015 legislative session before working on regulations which will ultimately be taken through the Planning Commission, including a public hearing, and then to Council for ordinance adoption consideration. Mr. Lamb said that before that process is formalized, he wanted to present Council with some proposals for regulations. Mr. Lamb explained that we will rely on our existing regulations as they are solely related to recreational and not medical marijuana; said staff recommends no changes to the zoning or buffering other than to make it clear the regulations would apply to retail shops with the medical marijuana endorsement; said staff doesn't feel there is a need to modify that as the number of retail stores with medical is not set by state law; said the amount will increase to take into consideration the medical market, but we won't know those numbers until after we adopt our regulations; adding that we want our rules in place before the state rules are effective so we can respond to people who want licenses. Mr. Lamb explained that the new state law will eliminate collective gardens but allow cooperatives, and that the only place where cooperatives are allowed is in a domicile, and that the limit is 60 plants. Mr. Lamb said we don't think 60 plants is appropriate, adding that the City of Spokane and Spokane County allow license shops so we feel there isn't a lack of access to marijuana. Senior Plans Examiner Nickerson explained that space requirements allow for 15 feet for each plant at full maturity, and said 60 plants would overwhelm the traditional garage. Mr. Lamb said staff recommends prohibiting cooperatives within city residential areas, as patients could still grow up to fifteen plants per unit; and said such growing is recommended to be done in a greenhouse, shop or other enclosed structure, and that such structure be opaque and site -screened from the right-of-way; said staff further recommends that the City require qualified patients and designated providers to work with the City to ensure receipt of proper building permits for any structures that are constructed or modifications that are made to a residence, such as electrical or ventilation modifications; said this could take the form of a license or a requirement placed in the City Code. Mr. Lamb said staff is working on the details and plans to take these issues to the Planning Commission in September, hold a public hearing, and bring the issue back to Council. There was some Council discussion about limiting the number of stores or qualified in-home grows, and Mr. Lamb said there is no specific requirement that designates we have a set amount of retail stores, but said he anticipates a rule change coming as the law requires that the Board license sufficient shops to account for the medical market, so we would be required to take in any new retail stores; said he doesn't foresee at this time, banning anything new but allow the three shops to continue. Mr. Lamb said it is anticipated that the Liquor and Cannabis Board will have their rule making effective January 1, 2016 in order to be able to start licensing new retail stores for medical marijuana endorsement; said we could not set the number of stores as that is something the state has done. Mr. Lamb also commented that the Liquor and Cannabis Board will have public comment as part of their rule making, so we can submit comments. City Manager Jackson asked Council to think about what they would direct the Planning Commission to consider; said Council Study Session: 08-18-2015 Page 5 of 6 Approved by Council: DRAFT the new law is more lenient on proximity to parks and schools and our regulations limit the potential locations for additional shops, so that would be one way to handle the situation. Mr. Lamb said we have not done an analysis of all the additional spaces one might use for marijuana, but that trying to find locations for shops is fairly restrictive, both from our laws and from trying to get a lease from landowners. Mr. Lamb noted the City would be getting revenue from the retail shops but not if we have a ban on retail and if we limit any new shops, that would be an effective ban. Councilmember Wick asked about buffers between shops, and Deputy Mayor Woodard asked about having one zone designed for marijuana, such as zones where liquor stores are permitted. It was determined that this process will proceed to the Planning Commission, and that staff will look at other alternatives an options to restrict license use as well as in-home use. 4. Advance Agenda — Mayor Grafos Councilmember Wick distributed copies of a letter addressed to Robin Toth of Greater Spokane Incorporated from Maul Foster Alongi concerning supporting consideration of creating a Port Authority in Spokane County, and whether we want to participate in the cost of a study. Councilmember Wick said the idea is to examine tools and opportunities to be more competitive with our Idaho partners and to see what a port district could do, or if a port district is even feasible; said the idea is to hire a consultant to gather data, and we are being asked to contribute a share of the cost for approximately $7,500 plus our share of the consultant's expenses. Council agreed to bring this item forward at next week's council meeting, thereby giving each Councilmember the opportunity to read the information contained in the letter from Maul Foster Alongi. 5. Information Only: The (a) Bus Shelter Pads, and (b) Citywide Safety Project #0167 were for information only and were not discussed or reported. 6. Council Comments — Mayor Grafos There were no additional Council comments. 7. City Manager Comments — Mike Jackson Mr. Jackson said that staff is preparing to present a scope of work for tourism study at next week's meeting, and part of that topic would be how to form the committee to agree on study content. Mr. Jackson also mentioned the upcoming September 11 Council of Governments meeting and said that Commissioner O'Quinn asked him if we have a topic we would like to include on the agenda, and he suggested having Mr. Lamb present a talk on the new marijuana legislation. Councilmembers agreed. Councilmember Hafner asked if the Mayor would be willing to provide the state of the city report that he gave to GSI so everyone would be aware of what we are doing, and Mayor Grafos agreed. Councilmember Gothmann asked about including the GSI information about a port district, and Councilmember Wick said he would talk to the County about this topic. 8. Executive Session: Pending/Potential Litigation [RCW 42.30.110(1)(i)1 It was moved by Deputy Mayor Woodard and seconded to adjourn into executive session for approximately thirty minutes to discuss potential litigation, and that no action will be taken upon return to open session. Council adjourned into executive session at approximately 8:13 p.m. At approximately 8:48 p.m. Mayor Grafos declared Council out of executive session, and immediately thereafter, it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Council Study Session: 08-18-2015 Page 6 of 6 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, August 25, 2015 Mayor Grafos called the meeting to order at 6:00 p.m. Attendance: Dean Grafos, Mayor Arne Woodard, Deputy Mayor Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember Bill Gothmann, Councilmember Pro Tem City Staff: Mike Jackson City Manager Cary Driskell, City Attorney Mark Calhoun, Deputy City Manager Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Eric Guth, Public Works Director Chelsie Taylor, Interim Finance Director Mike Basinger, Senior Planner Carolbelle Branch, Public Information Officer Rick VanLeuven, Police Chief Chris Bainbridge, City Clerk INVOCATION: Pastor Darrell Cole of the Living Hope Community Church gave the invocation. PLEDGE OF ALLEGIANCE Council, Staff, and audience rose for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Gothmann- had no report except that he attended the Edgecliff Picnic. Councilmember Wick: no report Deputy Mayor Woodard: said he attended the Hearth Homes unveiling program. Councilmember Higgins: reported he also attended the Hearth Homes program; attended the City's Special meeting on the 17th with representatives from Senator Murray's office and the BNSF Railroad, which he said included hearing a definitive statement that there would be no sharing of railroad right-of- ways with the two railroad companies (BNSF and UP); and said he participated and completed the 90 -day challenge with the City's Wellness program. Councilmember Pace: said he went to the STA (Spokane Transit Authority) planning meeting where they discussed their capital improvement plan for the next six years, and said as a result of STA's meeting with finance people, there were no financial issues with STA; and said he attended the Hearth Homes unveiling. Councilmember Hafner: reported that he attended the City meeting with representatives from Senator Murray's office and the BNSF Railroad concerning the Bridging the Valley issue, said he had thought the two railroad companies would have joined forces but that did not happen and they are not considering working with each other; said we were told to perhaps specify one project and we might get some assistance; said he met with the Prosecutor's office and school principals regarding students use of marijuana and the accompanying problems and unwanted behavior; said he also attended the STA Minutes Regular Council Meeting: 08-25-2015 Page 1 of 5 Approved by Council: DRAFT Planning and Operation Committee meeting where they examined the capital projects for the next six years and how STA would be spending their money, especially in light of the recently failed sales tax proposition; said they will meet again in early September to examine their budgets. MAYOR'S REPORT Mayor Grafos said he participated in the meeting with representatives from Senator Murray's office and railroad representatives, and said that since the two railroads are not going to merge, it appears we are back to ground zero in our Bridging the Valley project; said he also attended the Health Homes unveiling and the City was given a nice handmade plaque made by a five-year old boy. PROCLAMATION: n/a PUBLIC COMMENTS: Mayor Grafos invited public comments. Nina Fluegal, Spokane Valley: she mentioned the Current magazine with the article about the Walk in the Wild zoo; said she remembers that zoo and that if we are looking for ways to attract people, perhaps a zoo would be an idea to consider. Scott Mcclay: said he stands for what is morally right in the face of opposition concerning teenager Ryan Holyk's death; said he wanted to put a picture of Ryan up on the Council's TV screens but was told it was not appropriate; said the City deserves its own police department and he asked Council to get in touch with him about that. 1. PUBLIC HEARING: 2016 Budget Revenues, including Property Taxes — Chelsie Taylor Mayor Grafos opened the public hearing at 6:21 p.m. Ms. Taylor explained the background of the budget process so far as noted on her Request for Council Action form, and said that this is a prelude to the City Manager's preliminary budget presentation scheduled for September 8; she mentioned the budget worksheets reflect a work in progress and that Council can expect future changes, such as adding funding for the 2015 comprehensive plan process, and transferring reimbursement in 2013 and 2014 from the solid waste fund to the general fund. Concerning the general fund, Ms. Taylor explained we expect an increase in total recurring revenues for 2016, that all revenues are estimated, and our largest sources are sales tax and property tax, adding that we have not heard from Spokane County on the actual amount of property tax. Ms. Taylor went over the general fund revenues and expenditures, and briefly explained some of the other funds, such as motor vehicle fuel tax revenue, telephone tax, real estate excise tax, hotel/motel tax revenues, stormwater management fees, and aquifer protection area fees. Mayor Grafos invited public comment; no comments were offered. Deputy Mayor Woodard said the total budget appears to be increasing 2.56% and he would like to see that closer to the 1%; said he is not sure how to get there except to direct staff to get there and they would have to get there; and Councilmember Pace agreed. Councilmember Hafner said he would like to see what would have to be cut, adding that we will likely have some serious problems with road preservation in 2018. Mayor Grafos closed the public hearing at 6:35 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of vouchers on Aug. 25, 2015 Request for Council Action Form Totaling $3,012,718.90 b. Approval of Payroll for Pay Period Ending August 15, 2015: $333,998.16 c. Approval of August 11, 2015 Formal Format Council Meeting Minutes d. Approval of August 17, 2015 Special Council Meeting Minutes e. Motion to Set 2016 Budget Hearing for September 22, 2015 It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. Minutes Regular Council Meeting: 08-25-2015 Page 2 of 5 Approved by Council: DRAFT NEW BUSINESS 3. Second Reading Proposed Ordinance 15-015 Adopting Mining Findings of Fact — Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 15-015 adopting findings of fact justifying the adoption of Ordinance No. 15-013 and its establishment of the moratorium on mining and mineral product manufacturing and repeal of Ordinance Nos. 15-005 and 15-009. Deputy City Lamb explained that tonight Council is considering adoption of the Findings of Fact justifying the adoption of the moratorium ordinance; he mentioned that the moratorium allows a temporary pause on potential new mining uses to allow the City to take time to develop a reasoned approach in developing mining regulations; that this is a temporary measure and does not impact current lawful mining operations; adding that to date, no applications have been received. Mr. Lamb stressed that this is not a permanent ban on mining as suggested by some of the public comments; that the law states that it must be temporary; said the only action regarding mining has been to move forward a citizen action request specific to considering a mining resource chapter as part of the comp plan update process. In response to Councilmember Hafner's question about the timing for the comp plan update, Mr. Lamb responded by stating that staff is working on the comp plan update, but there has been some delay because of the population allocation figures and that we can't come to any final conclusion on the update yet. Mr. Jackson added that that is an area staff is currently addressing and moving forward, and that Community and Economic Development is working on a schedule and will bring that forward as soon as possible. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4. Motion Consideration: Bid Award, Citywide Safety Project #0167 - Steve Worley It was moved by Deputy Mayor Woodard and seconded to award the Citywide Safety Project #0167 to Cameron -Reilly, LLC in the amount of $161,720 and authorize the City Manager to finalize and execute the construction contract. Mr. Guth explained that the bid opening was held last Friday and two bids were received, with Cameron -Reilly having the lower bid, which he said was about $30,000 under the engineer's estimate. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 5. Mayoral Appointment: Lodging Tax Committee Member — Mayor Grafos It was moved by Deputy Mayor Woodard and seconded to confirm the Mayor's recommended appointment of Charles Stocker to the Lodging Tax Advisory Committee for a term beginning immediately upon appointment and expiring December 31, 2015. Mayor Grafos invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. Mayor Grafos thanked everyone who applied. PUBLIC COMMENTS: Mayor Grafos invited public comments; no comments were offered. ADMINISTRATIVE REPORTS 6. Legislative Update — Briahna Taylor and Alex Soldano In her end -of -session report, Ms. Taylor remarked that the outcome of Council's efforts on the legislative front was positive and resulted with a successful session, with Appleway Trail funded, protecting the state/local shared revenues funded, and the medical recreational marijuana reconciliation passed with vaping lounges prohibited, which she said was a direct result of this Council's efforts. Concerning our City's nuisance abatement legislation, Ms. Taylor said she remains hopeful as the proposed legislation will still be alive at the beginning of the session, and she recommended giving a strong effort to get this passed. Ms. Taylor also encouraged Council to continue to push forward for the Barker/Trent grade separation. Ms. Taylor noted that the court is fming the state $100,000 a day due to the state's failure to meet the state mandate for school budgeting and said she feels if an agreement can't be reached, a short session would likely be called; she said an agreement seems unlikely and at least one representative wants to challenge the court in fining the state. Ms. Taylor highlighted her written report, which was included in Minutes Regular Council Meeting: 08-25-2015 Page 3 of 5 Approved by Council: DRAFT the Council's packet materials. Ms. Taylor said that Council's increased participation in Olympia paid off; said she is open to any other ideas the Council might want to address, and in response, Councilmember Pace expressed his disappointment in the legislature raising the gas tax, and suggested lobbying the legislature to implement some legislation that makes, especially this part of Washington state, more competitive with northern Idaho so far as recruiting businesses. Mayor Grafos and Council extended their thanks to Ms. Taylor and to Mr. Soldano as well (who was unable to attend tonight), for their efforts. Mayor Grafos called for a recess at 7:10 p.m., and reconvened the meeting at 7:23 p.m. 7. Proposed Tourism Study — John Hohman Community and Economic Development Director Hohman said he would like Council to consider giving consensus for a proposed tourism study; said the study would examine key drivers of tourism in our City and indicate whether there are any deficits in tourism offerings and associated revenues in our City; what the current drivers of hotel revenues are and what is the City's role in fostering tourism; and what investments and strategies could the City undertake to improve tourism, along with what impact would that have on visitor attraction. As noted on his Request for Council Action, Mr. Hohman said we would like a better understanding of the success of tourism efforts in our City; and noted the Community Attributes, Inc.'s Approach and Scope; said this study would be accomplished through three phases: (1) existing conditions and preparing a strategy for moving forward and work for developing a strategy for what are the areas where we could spend money; (2) coming to the Lodging Tax Advisory Committee and funds supported by hoteliers, to look at funds to move; and (3) doing a performa on each item to make sure it is something viable and something which will bring the expected results; he said today they are taking the initial look of what's happening and what is missing. Councilmember Pace said he feels this is an exciting opportunity and money well -spent, that he feels this is on the right track and we could become America's shopping center or even bedroom community, which he said includes temporary and permanent stays; said he does not want a permanent committee but a committee to be as inclusive as possible for business owners/operators. Councilmember Gothmann said he would not agree with interviewing people who are not hoteliers; said he likes the public comment tonight about having a zoo; other ideas would be a bluegrass festival; suggests making the idea more broad. Mr. Hohman said page two shows of the packet materials shows a broader category; agrees with the comments and feels they lead justification for moving forward. Mayor Grafos said he also favors the study and would like the comments brought back before Council of what the vision statement was from the comp plan meeting at CenterPlace; said there were a lot of comments about the arts; agrees with having the experts conduct the study and see how it ties to what citizens said about six months ago. Councilmember Pace suggested staff contact the Valley Chamber to get the information concerning the Chamber's results of the "Big Five" project. Council concurred to move forward with the study. Mr. Basinger said that there was some mention of the comp plan and how we are going to integrate all these efforts into a retail plan for tourism; said those issues would be built into and be a part of the long-range vision and will give the comp plan the vision we need. Mr. Jackson said he assumes Council will trust staff to select a committee and put this together, and Council concurred. 8. Port Districts — John Hohman Mr. Steve Stevens, CEO of Greater Spokane, Inc., (GSI) said tonight he wanted to share a 101 -level discussion about port districts, to help everyone understand that this is a tool for job expansion and growing the economy; said we are limited in the tools we have to bring businesses here; that as a part of a competitive study, consultants compared us with other communities and we "came up short" in a few areas: said we got a "D" in the area of business climate like B&O taxes, and a "D" in the area of real estate; said part of the problem is there is plenty of land in our area but it is not ready for development, and that it cost a lot for a business to come in and put in infrastructure; he said a port district is one of those mechanisms that could be used to enhance economic development; and said most other communities within the state have already figured out that a port district is a good tool. After Mr. Stevens Minutes Regular Council Meeting: 08-25-2015 Page 4 of 5 Approved by Council: DRAFT quickly went through his PowerPoint presentation explaining what ports can do, how they are formed, where the revenues can come from, the commission -style make-up, and why should this be considered now, Councilmember Pace said we already have numerous governments so this would be another government; and that neither of the last elections for a sales tax for the bus, nor increased tax for the library, passed. Councilmember Pace also stated that the commissioner format looks like a "gravy" opportunity and that he feels Council should not support this study or a port district. Councilmember Wick explained that a port district can't set regulations like a city or county, that they would be more focused on economic development; said we haven't explored what the future could hold for us as this is a very early discussion; said having a port district doesn't mean a port can't be a granting agency; rather he said he sees this as a partnership opportunity to use funds for economic growth, and that GSI is asking whether our Council wants to support a study to answer some of these questions, and if so, our portion of the study cost would be $7,500; that he feels it is a worthwhile endeavor in order to make decisions about whether to pursue a port district or not. Deputy Mayor Woodard asked if this would be a countywide endeavor and Mr. Stevens said the district could be specified for just a few communities, but that he feels it makes more sense for the whole county to be included. Councilmember Higgins said late last year the Chamber had a presentation on this and that to his recollection, port districts were not seen as something favorable, adding that he has the impression that Moses Lake wishes they could get out of it; he questioned why a port authority would issue grants from funds that are already ours; so they would tax us and then give us grants. Councilmember Pace added that it also appears that port districts can raise taxes higher than a city government. Councilmember Hafner said in order to get answers to Council's questions, he feel the $7500 study is worthwhile. After further discussion, Mr. Jackson asked if Council was comfortable in considering a consensus tonight, or would prefer to bring this back for a motion at a future meeting; and it was agreed to ask for a consensus concerning helping fund the study. A poll of Councilmembers found Deputy Mayor Woodard, and Councilmembers Pace and Higgins opposed to fmancially participating ($7500) in the study; and Mayor Grafos, and Councilmembers Hafner, Gothmann and Wick in favor of Council's financial participation ($7500) in the study; therefore, our City will pay $7500 as our share of the study. 9. Advance Agenda — Mayor Grafos There were no suggested changes to the Advance Agenda. 10. Department Reports These were for information only and were not reported or discussed. CITY MANAGER COMMENTS: Mr. Jackson had no comments. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:10 p.m. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 08-25-2015 Page 5 of 5 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington September 1, 2015 Attendance: Councilmembers Staff 6:00 p.m. Dean Grafos, Mayor Arne Woodard, Deputy Mayor Chuck Hafner, Councilmember Rod Higgins, Councilmember Ed Pace, Councilmember Ben Wick, Councilmember Bill Gothmann, Councilmember Pro Tem Mike Jackson, City Manager Mark Calhoun, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Eric Guth, Public Works Director Sean Messner, Traffic Engineer Chelsie Taylor, Interim Finance Director Doug Powell, Building Official Carolbelle Branch, Public Information Officer Rick VanLeuven, Police Chief Christine Bainbridge, City Clerk Mayor Grafos called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. Outside Agencies Presentations — Chelsie Taylor After Finance Director Taylor gave an overview of the process for Outside Agency funding, the following organizations gave a brief presentation in response to our call for Outside Agency Funding: A. Economic Development Agencies: (1) Greater Spokane Valley Chamber of Commerce; (2) Spokane Valley Arts Council; (3) Spokane Valley Heritage Museum; and (4) Valleyfest. B. Social Services Agencies: (a) Arc of Spokane; (b) Big Brothers and Sisters of the Inland NW; (c) Children's Home Society of Washington; (d) East Central Community Center; (e) Goodwill Industries of the Inland NW; (f) Greater Spokane County Meals on Wheels; (g) Greater Spokane Substance Abuse Council; (h) Hearth Homes; (h) Inland NW Fuller Center for Housing; (j) New Horizons; (k) Rotary Club of Spokane Valley; (m) Spokane Valley Partners; and (n) YWCA. There was no presentation from Safety Net (1). After the last presentation, Ms. Taylor reminded Council to please return their funding recommendations to her by Friday, September 11, in order to have ample time to incorporate everything into the Council packet for the September 22 Council meeting. 2. Property Tax — Chelsie Taylor Finance Director Taylor briefed Council concerning the proposed ordinance levying 2016 regular property taxes; she explained the estimated rate per $1,000 of assessed value, noted we have not received final figures from the County Assessor's office, and said that once those figures are received, rates could change; she explained the idea of "banked capacity" and noted that the passage of this ordinance, which does not levy the 1% increase in property tax allowed by State law, does account for revenues resulting from new construction, and that the ordinance is required as per state law. 3. LED Lights — Eric Guth, Sean Messner In response to Council's previous inquiry of staff about what, if anything, is being done regarding installation of light emitting diodes (LED) street lights within the City, Director Guth explained that currently the majority of street lights are high pressure sodium lists, which are about 100 or 200 watt Council Study Session: 09-01-2015 Page 1 of 2 Approved by Council: DRAFT bulbs and not very energy efficient. Mr. Guth said that staff asked the four major electric utilitiy companies about their plans for replacing the streetlights with LED fixtures, and discovered that each company has a different approach for replacing those inefficient fixtures. Mr. Guth went over the current inventory and conditions of the city's 2300 streetlights, explained the differences between and advantages and disadvantages of the LED and a High Pressure Sodium light; and explained the conversion programs of the utility companies. Mr. Guth said there are no funds budgeted for a light conversion so the City's maintained lights would be updated to LED when feasible. Mr. Guth also noted it is not recommended to mix LED and HPS lights. There was some discussion about utility company construction and upgrading to LED lights, with Mr. Messner stating that we used the LED lights for the Appleway Trail; that they are good fixtures and in terms of lifespan, rank up with the top of the line although priced substantially lower. Mayor Grafos asked if we could influence Avista concerning where they might start the conversion, and Mr. Guth said he had not broached the subject with Avista, or knows if they have solidified their plans, but that Avista let us know that when they change a light to LED, there is no additional charge for the streetlight. 4. Advance Agenda — Mayor Grafos Councilmember Gothmann asked to bring back the topic of bike helmets to see how the present Council feels about the topic. 5. Council Comments — Mayor Grafos Councilmember Gothmann suggested a change in the method of allocating funds for outside agencies when it comes to the "remainder" of the fees, and said it should be proportional instead of simply splitting the amount evenly. Councilmember Wick said he is not opposed to having that discussion, but when it comes to looking at the dollar amount involved, it is almost "splitting hairs" at that point. 6. City Manager Comments — Mike Jackson City Manager Jackson said staff is working to make our website completely mobilized to make it easier for smart phones, said there are funds in the budget and we intend to have that completed by the end of the year. Mr. Jackson noted that Human Resources Manager Whitehead is working on renovating our website for a less cluttered home page and that we should have examples later as that develops. Mr. Jackson mentioned that he has a copy of a draft interlocal agreement concerning us participating with Spokane County, Liberty Lake and others to conduct a study and performa on two potential sports projects or facilities; i.e. Plantes Ferry Stadium, and Liberty Lake Regional Sports Complex; said the intent is to have the document reviewed by staff, discuss the issue with the County, and get some basic information about how we want such an interlocal structured. Mr. Jackson said more information would come to Council at a future Council meeting. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:08 p.m. ATTEST: Dean Grafos, Mayor Christine Bainbridge, City Clerk Council Study Session: 09-01-2015 Page 2 of 2 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 8, 2015 Item: Check all that apply: ❑ consent ❑ information Department Director Approval: ❑ old business ❑ new business ❑ public hearing ® admin. report ❑ pending legislation AGENDA ITEM TITLE: Preliminary 2016 Budget GOVERNING LEGISLATION: RCW 35A.33 Budget in Code Cities PREVIOUS COUNCIL ACTION TAKEN: Discussion at the June 16, 2015 Budget Workshop; Chelsie Taylor, Interim Finance Director, presented estimated revenues and expenditures for the 2016 Budget on August 11, 2015, in preparation for the Public Hearing; and Public Hearing with Council discussion on August 25, 2015. BACKGROUND: Part of the ongoing budget process, and in keeping with the requirements of RCW 35A.33.052, City Manager Mike Jackson will present the 2016 Preliminary Budget for Council review. OPTIONS: RECOMMENDED ACTION OR MOTION: None at this time. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mike Jackson, City Manager ATTACHMENTS: 2016 Preliminary Budget and PowerPoint Presentation Spokane City Manager's . Valley' Budget Message Council Goals Fiscal policies Changes since June workshop Budget Highlights Challenges Future Concepts 2 1 Council Goa 2016 Council Goals • Continue to work with state and federal legislators for possible financial assistance for the Barker Road Bridge Grade Separation (overpass/underpass); • Develop a strategic plan for funding and completion of all grade separation projects. • Continue and expand, where possible, economic development efforts, including construction of the new City Hall. Complete retail and tourism studies, develop and implement strategies. • Pursue a sustainability plan in connection with the City's Street Preservation program, to include sustained funding in the City's Street Fund #311 to address concerns beyond the year 2020. • Evaluate and discuss increasing costs to public safety, including law enforcement. Seek long-term solutions to keeping costs in check while better serving the community. • Work toward completion of the Comprehensive Plan update. *Wane♦ jValley� 4 2 Sioliane .Valley Sp 51 e� FINANCIAL MANAGEMENT jValley° Maintain basic service levels with modest increases. Minimize Personnel cost/overhead by continuing to contract for many services. Continue the 6 -Year Business Plan Process. Spokan� y FINANCIAL MANAGEMENT jValley Leverage City funds with grant opportunities. 5) Minimize City Debt with a pay as you go philosophy. Strive to prioritize spending in the annual budget process and minimize mid -year addition of projects and appropriations. The State of Washington sets the maximum level of allowable debt based on assessed value of property. The City of Spokane Valley currently utilizes only 1 .20% of its total allowable debt capacity, and more importantly, only 6.02% of non -voted bond capacity. 8 4 Spokan' e�� jValley FINANCIAL OBJECTIVES 1) Maintain a minimum General Fund Ending Balance of 50% of total recurring expenditures. 6 months of general fund operations ?) If necessary, utilize the Service Level Stabilization fund ($5.5 million) to maintain ending fund balance minimum. 3) Service Level Stabilization Reserve Fund will not reduce below $3.27 million (60% of $5.5 million). 4) Property Tax assessment will increase by new construction in 2016. (Approximately $200,000; City will not take 7% property tax increase) 5) Grow our economy so our existing tax base can support our basic programs. 9 Spokane .Valley COMMITMENT TO POLICIES -/Long term financial sustainability. "Deviation from commitments could begin to erode our financial condition. 10 5 Spokane. Changes Since June Workshop jValley Administration: Solid waste repayment to general fund $40,425 per year for 5 years starting in 2015 City share of CAD/RMS regional software replacement reduced from $949,000 to $309,700; proposed 2016 expenditure of $140,281 remains the same. Community & Economic Development: Comp Plan 2016 — $350,000 to complete plan Parks & Recreation: Increase P&R capital $25,000 from $100,000 to $125,000. Public Works: Snow Plow Replacement Plan: Vehicle replacement contribution from street fund; put funding toward snow plows from increase in gas tax. Continue pavement preservation. Increase Hot Topics mailings to 4 issues per year. 12 6 S�t„o /� Effects of 201 5 State Legislation P ,Valley on 2016 Budget Figures 2015 Bud et 2016 as of 6/16/2015 $ Change as revised Difference Between 2015 and 2016 $ a10 Liquor Board Excise Tax 175,800 175,800 237,696 413,496 237,696 135.21% Motor Fuel (Gas)Tax 1,859,900 1,858,900 146,000 2,004,900 145,000 7.80% Total Difference 383,696 382,696 18.80% 13 SpokaneSnow PIow F jValley Truck # Model Year YR Acquired Age at Retirement Replacement Yr Notes 206 1996 2009 26 2022 Existing Fleet {9) Snow Plows 207 1997 2009 28 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 205 1996 2009 38 2034 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 212 2016 2016 33 2049 Truck 206 becomes a backup 213 2019 2019 33 2052 Truck 207 becomes a backup 214 2022 2022 33 2055 Truck 204 becomes a backup / 206 is retired 215 2025 2025 33 2058 Truck 203 becomes a backup / 207 is retired 216 2028 2028 33 2061 Truck 205 becomes a backup / 204 is retired 217 2031 2031 33 2064 Truck 208 becomes a backup / 203 is retired 218 2034 2034 33 2067 Truck 209 becomes a backup / 205 is retired 219 2037 2037 33 2070 Truck 211 becomes a backup / 208 is retired 220 2040 2040 33 2073 Truck 210 becomes a backup / 209 is retired 221 2043 2043 33 2076 Truck 212 becomes a backup / 211 is retired 14 7 Sjo1 ems'Snow Plow Fleet jValley Optimal fleet size- nine operating plows Full arterial and hillsides plow in 12 hours Some plows as old as 20 years Recommend keeping 2 backup plows in case of breakdown = 11 plows total Purchase new plows in 2016, 2019 and 2022 Start retiring plows in 2022 to limit fleet to 11 plows total 15 V Spokane City Hall Project r ' e ct alle y City Hall cost of $14.4 million Using all cash currently on hand of $6,379,564 which is composed of: Civic Buildings Capital Projects Fund #310 - $1,100,000 2012 General Fund - fund balance > 50% - $2,443,507 Capital Reserve Fund #312 fund balance that is uncommitted - $2,836,057 16 8 spo�pity Hall Bond Payment Total project cost Less: City cash Bond issue net proceeds needed Issue costs Total bond issue amount Interest rate Years Estimated annual bond payment City Assumption $14,400,000 $ (6,300,000) $ 8,100,000 $ 162,000 $ 8,262,000 4.50% 30 Financial Advisor Estimate as of 8/26/2015 Difference favorable (unfavorable) $14,400,000 $ $ (6,300,000) $ $ 8,100, 000 7$ $ 92,300 $ 69,700 $ 8,192,300 $ 69,700 3.45% 30 $ 507,200 $ 442,600 $ 64,600 less than our assumption 9 $25,000,000 - S20,000,000 S15,000,000 510,000,000 55,000,000 SO Public Safety Street Maintenance, Preservation & Capital .000Valley. 2016 Stormwater & APA— Legislative & Executive Prioritized Budget Ops & Admin Community Development Parks & Recreation Public Works General Government 19 S`it okane Lean Operations .Valley The proposed 2016 Budget recurring expenditures were capped at 1% over the 201 5 Budget for non -wage expenditures with a few exceptions. FTE count will increase to 87.4 employees in 2016. 20 10 Must Remain Fiscally Sound Recurring Revenues $39,438,428 ecurring Expenditures IIIi:: 39,326,199 r Spokane .000Va11ey 21 Spokane _Valley Ending Fund Balance Projected fund balance at the end of 2016 is currently $20,930,872 or 53.22% of recurring expenditures = 6 month's operating expenses 23 Comparison of property tax to Public Safety (Police, courts, etc.) $25,000,000 $20,000,000 $1 5,000,000 $10,000,000 $ 5,000,000 $1 1,479,200 $24,703,749 cr0 Spokane .0.0Valley 12 ROAD MAINTENANCE, PRESERVATION AND CONSTRUCTION - #2 PRIORITY 25 Spokane ems' j Valley' Funding Pavement Preservation General Fund Recurring Expenditures: $ 2,301,500 ± $38,382,399 =6% Pavement Preservation goal commitment represents 6% of recurring expenditures. 26 13 Spokane �Va11ey° Funding Pavement Preservation #001 General Fund $943,800 #101 Street Fund $67,342 #123 Civic Facilities Replacement Fund $559,786 #301 Capital Projects Fund (1St 1/4% of REET) & $365,286 #302 Special Capital Projects Fund (2nd 1/4% REET) $365,286 TOTAL $2,301,500 27 Spokane 1 Valley Revenues Transfers in -#001 General Fund Transfers in -#101 Street Fund Transfers in -#123 Civic Facility Replacement Fund Transfers in - #301 REET 1 Transfers in - #302 REET 2 Grants Miscellaneous Budget 2016 • 943,800 • 67,342 ' 559,786 ' 365,286 • 365,286 0 0 Projected 2017 1 2018 1 2019 1 2020 • 943,800 943,800 ' 943,800 ' 943,800 67,342 67,342 • 67,342 67,342 0 0 0 0 • 645,179 645,179 645,179 645,179 • 645,179 645,179 645,179 645,179 1,211,433 1,856,722 0 0 0 0 0 0 Total revenues 2,3� ' 3,512,933 ' 4,158,222 ' 2,301,500 ' 2,301,500 Expenditures Unidentified Projects 2,106,051 705,551 0 2,106,051 2,106,051 Pre -Project Prof Svc - GeoTech 50,000 50,000 50,000 50,000 50,000 Capital projects 0 0 0 0 0 0188 - Sullivan Rd Preservation Project 0 0 0 0 0 0202 - Appleway Street Preservation Project 0 0 0 0 0 0211 - WSDOT Sullivan: Trent to Wellsley 0 0 0 0 0 0218 - Montgomery Ave. Street Preservation 0 0 0 0 0 0220 - Houk-Sinto-Maxwell St Preservation 0 0 0 0 0 0224 - Mullan Rd Preservation Project 0 0 0 0 0 xxxx - Appleway Preservation - Park to Dishman Mica 0 1,071,000 0 0 0 xxxx - Argonne Preservation - Broadway to Indiana 0 64,000 576,000 0 0 xxxx - Evergreen Preservation - Mission Connector to I 0 0 66,000 0 0 xxxx - Sprague Preservation - Sullivan to Corbin 0 265,500 1,504,500 0 0 Total expenditures 2,156,0 15 ' 2,156,051 ' 2,196,500 ' 2,156,051 2,156,051 Revenues over (under) expenditures Beginning fund balance ging fund balance • 145,449 ' 1,356,882 1,961,722 ' 145,449 145,449 2,590,754 ' 2,736,203 ' 4,093,085 ' 6,054,807 ' 6,200,256 2,736,203 4,093,085 6,054,807 6,200,256 6,345,705 28 14 Spokane _Valley° MODERATE GROWTH IN CURRENT OPERATIONAL EXPENSES/ CUIuGET NCREASE 29 Spokane General Fund Growth & Drivers jValley Actual Expenditures Total Actual Expenditures (NOT budgeted) amounts increased an average of 1.14% over the years of 2011-2014. We do not have actual expenditures but will assume similar trend for 201 5-2016 HOWEVER... 30 15 C111 Notable Additions to Spokane jVall Notable Additions to Year Budget General Fund Recurring Expenditures Added to Impact in the Years 2012 through 2016 Budget in 2016 - Greenacres Park (partial year) & Terrace View Park picnic shelter maintena 2012 - Economic Del.elopment 2012 - Palement Preservation 2013 - Sprague Park / Library maintenance 2013 - West Gateway Signage maintenance 2013 - Discolery Playground Shelter maintenance 2013 - Greenacres Park maintenance (full year) 2013 - Appleway Trail maintenance, snow removal at Gateway and Balfour Parks, field mowing of Greenacres Park North, graffiti removal at outdoor swimming pools 2015 7,231 - City Hall - estimated bond pmt in excess of $434.6k lease pmt 2015 67,600 - City Hall - estimated O&M costs 2015 271,700 - Addition of 2 police officers 2015 350,000 - Centennial trail maintenance agreement 2015 20,000 74,323 200,000 943,800 3,691 3,756 5,000 29,806 1,976, 907 31 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 -- 2.000,000 0 Sales Tax Collections 2004-2016 Spokan e� jValley 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Budget Budget 32 16 Sample 201 5 Tax Bill - Tax District #0144 Median Home Value $142,435 Most Populated District Central Fire State City of Valley SD District #1 Schools Spokane Valley Spokane County Tax Assessor's Office 3% Spokane Library County District 33 1 1 • Source - Spokane County Assessor's Office $1z12,435 Median House Value in Spokane Valley $1.53 2015 Property Tax Rate per thousand of valuation (rounded from 1.525452) $217.93 ($18.16 per month) Annual homeowner cost helps to provide police protection, community planning, building services, parks and recreation, general government and more. 34 17 Spokane Personnel Comparisons .. Valley Ratio Jurisdiction Population #FTE's* 1 Emp/res Kennewick Pasco Spokane Yakima Benton County 78,290 68,240 187 190 412 365 213,100 1,394 153 93,220 402 231 188,590 626 301 Spokane County 488,310 1,747 279 Spokane Valley 93,340 87.4 1,068 *Other jurisdictions #'s based on 201 5; FTE's adjusted for removal of Police, Fire, Library 35 Spokane Valley` Employee Position Classification Proposed Title Change to Matrix Capital Projects Engineer changed to Capital Improvement Program Manager 36 18 S`pokane FINANCIAL CHALLENGES jValley CONTINUED FUNDING Railroad Grade Separation & Quiet Zones Pavement Preservation Grants & Declining Matching Funds As noted, drawing on REET funds pavement preservation Local Street Maintenance Combination of Funding Capital Projects 38 19 Estimated Annual Bond Payment (30 year @ 4.5%1 If it is Assumed PryoertvTax Revenue will Make Bond Payment Property Tax Cost per 51,000 of Assessed Value Impact on Home based on 2015 with Assessed Assessed Value of Value of 57,393,971,582 $ 200,000 Grade Separation Projects: Estimated Annual Bond Payments Estimated Cost Per Grade Separation Project If itis Assumed Sates Tax Revenue will Make Bond Payment Gross Sales % Increase in Increase 2014 Gross Necessary to Sales Necessary Make Annual to Make Annual Bond Payment Bond Payment Barker Road overpass $ 29,784,000 $ 1,828,486 $ 215,121,300 10.48% $ 0.2473 $ 49.46 Pines Road underpass $ 17,527,752 S 1,076,056 $ 126,598,000 6.17% $ 0.1455 $ 29.11 Park Road overpass $ 19,372,778 $ 1,189,325 $ 139,924,100 6.82% $ 0.1609 $ 32.17 Sullivan Road improvements $ 16,473,451 $ 1,011,331 $ 118,983,000 5.80% 5 0.1368 S 27.36 S 83,157,982 $ 5,105,197 $ 600,626,400 29.27% $ 0.6905 $ 138.09 Figures needed for above calculations: Repayment period (years) 30 Assumed interest rate 4.50% Calendar year 2014 sales tax $ 17,440,083 CoSV sales tax rate 0.85% Gross 2014 sales $ 2,051,774,000 Spokane jValley 39 20 Spokane .Valley Real Estate Excise ax (REET) Revenues 2015 ....1 r- 2016 J 2017 [ 2018 J ( 2019 J ( 2020 Estimated REET available on January 1 2.752,101 2.723,595 2.513.465 1,640.658 801,848 785.504 Estimated REET revenues 1,601.936 1.602.000 1.602.000 1,602.000 1,602.000 1.602.000 Estimated approved capital expenditures (Engineers estimate) (964,044) (558.758) (55,325) (129,228) (21,530) (143.370) Potential capital expenditures (Top 2 Outstanding Grant Applications) 0 (356.000) 0 0 0 0 Barker Road / BNSF Grade Separation 0 0 (1.109.000) (1.000,000) 0 Transfer to Fund :311 - Pavement Preservation (502,098) (730.572) (1.147.582) (1.147,582) (1,147.582) (1.147.582) WSDOT GRANT REPAY - 0069 PARK RD 0 0 0 0 (284,282) 0 WSDOT GRANT REPAY .0142 BROADWAY@ ARGONNEIMULLAN 0 0 0 0 0 (105,095) June 1 debt sen.lce payment on 2014 LTGO bonds (19,650) (18,400) (16.450) (14,500) (12.475) (10.375) December 1 debt service payment on 2014 LTGO bonds (144,650) (148,400) (146.450) (149,500) (152,475) (150,375) Estimated REET available on December 31 2.77.3.595 2.513.465 1,640.658 801,848 785.504 830.707 41 Spokane Valley Sli rn. rri a 'Balanced Budget - Cory os o n Exce ent Hnarda Cordftkn 42 21 pokane Valley City of Spokane Valley, WA 2016 Preliminary Budget As of September 8, 2015 <AFT Spokane jUalley City Manager's Budget Message 2016 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: Sound Financial Position It is with great pleasure that I present the attached 2016 proposed budget for the City of Spokane Valley. The City of Spokane Valley remains financially strong and continues to benefit from a history of prudent financial decisions since our 2003 incorporation. Responsible budgeting and restrained spending has helped us achieve key Fiscal Policies and maintain an ending General Fund Balance equivalent to six -months of general fund operations. The City of Spokane Valley is unique in many of its financial policies and a great example of how a City provides key services to the community while holding down taxes, fees and other charges. Our per capita employee count and personnel expenses are among the lowest (if not the lowest) of comparable size cities in the state and around the U.S. The City's top two budget priorities are law enforcement and road maintenance, in that order. To ensure continued financial stability, it is imperative the City's recurring annual expenses remain in -check. We must continue to limit recurring expenditures at levels less than or equal to our annual revenues. Beyond recurring operating activity however, due to our excellent financial condition, we are afforded the opportunity to use the portion of the General Fund balance that exceeds 50% for nonrecurring expenditure in pursuit of programs important to the City Council and community. Recent examples include General Fund contributions to the Appleway Trail (University to Pines Rd.) Sullivan Road West Bridge Replacement project, the Appleway road landscaping and a cash "down payment" for construction of a new City Hall. 1 Pavement Preservation Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital project fund revenues and reserves for the purpose of aiding street preservation. In 2016, our citizens will again see an aggressive program of repaving our roadways. Some may question paving roads that "don't look so bad." The truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost substantially more than pavement preservation such as crack sealing or grinding and repaving. This is why the City of Spokane Valley has committed critical financial resources to preservation of our transportation infrastructure. We hope you are as proud of our fine road system as we are! Fiscal Policies The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies appropriately dictate if the economic conditions deteriorate, future budget reductions may be triggered. Financial Management — The City proposes to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs/overhead by continuing to contract for many services. 3. Continue the six-year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley currently utilizes only 1.20% of its total debt capacity, and more importantly, only 6.02% of non -voted bond capacity. This is extremely low debt. 6. Strive to prioritize spending in the annual budget process and minimize mid -year addition of projects and appropriations. Financial Objectives - The City's financial objectives are: 1. Maintain a minimum General Fund Ending Balance of 50% of recurring expenditures, which is the equivalent of six months of general fund operations. 2. If necessary, utilize the Service Level Stabilization Reserve Fund ($5.5 million) to maintain ending fund balance minimum. 3. Commitment to the strategy the Service Level Stabilization Reserve Fund will not reduce below $3.27 million (60% of $5.5 million). 4. Maintain the 2016 property tax assessment the same as 2015 with the exception of new construction. As in the previous four years, the City will forego the 1% annual increase allowable by RCW 84.52.050. We anticipate this will result in a levy of $11,279,200 plus estimated new construction of $200,000 for a total levy of $11,479,200. The 1% increase capacity will be banked for future use as provided by 2 law. This effectively makes the 7th year in a row that we have not increased our City property tax assessment. 5. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balance they afford, the City will ensure financial sustainability well into the future. 2016 Budget Highlights The 2016 Budget recognizes the economic realities of our times and the necessity to continue to operate within our financial means. City Hall Project: In 2015, the City made the decision to construct a new City Hall at a cost currently projected at $14.4 million. Having rented a city hall since incorporation, the fund balance had grown such that a cash "down payment" in the amount of $6.3 million is available for land purchase, design cost and a portion of construction cost. The balance will be financed with a bond sale of approximately $8.1 million with 98.2% of annual payments being funded through the existing lease payment for the rented city hall. The remaining portion of the payment, along with the operation and maintenance cost of owning our own city hall, will be a recurring cost of the City's general fund. Pavement Preservation Fund: In the 2012 Budget, Council established the Pavement Preservation Fund #311. For 2016, projected expenditures for preservation are $2,156,051. There are not any grant funds anticipated for pavement preservation for 2016. Funding sources for pavement preservation consist of $943,800 that will be transferred from the General Fund, $67,342 from the Street Fund, $559,786 from the Civic Facilities Replacement Fund, $365,286 from REET 1 Capital Projects Fund and $365,286 from REET 2 Special Projects Fund. Most of these transfers are projected to be sustainable for the foreseeable future. However, the transfer from the Civic Facilities Replacement fund is not sustainable and is depleted at year end 2016. The total revenues for street preservation are $2,301,500 which exceeds expenditures by $145,449. Because of this, we currently are able to continue the funding of street preservation through at least 2020. This will require us to adhere to the budget and continue to utilize grant funds to bolster our own city transfers. Moderate Growth in Current Operational Expenses/Budget Increase: Investing in the essential core services identified by the Council and community establishes baseline costs. Similar to the trend in most jurisdictions, costs and demands for service are growing while tax revenues are decreasing. Quality service delivery requires ongoing investment in basic capacity to yield efficient operations. Moderate as it may be, recurring operational expenses have increased as reflected in the General Fund increase of 2.70% for 2016. Staffing Levels: Staffing levels for 2016 will increase slightly to 87.40 employees as compared to 87.25 in 2015. Taking into consideration we contract for police services and 3 are served by Fire Districts and a Library District, for a major city we are operating substantially below the normal employee count at a significantly reduced cost. Spokane Valley personnel costs are approximately 20% of the total General Fund recurring expenditures. Comparable cities and counties typically fund personnel costs at about 40% of their General Fund Budget (after adjusting for police, fire and library personnel, of which the City of Spokane Valley contracts as noted previously). Spokane Valley staff levels average about one employee for every 1,068 citizens. Comparable cities' averages are from one employee to every 160 citizens, to one employee for every 412 citizens. While the survey is not scientific, the low comparable personnel costs coupled with the low employee per citizen ratio indicates the City of Spokane Valley is operating at a low, yet effective staffing level. Since incorporation, the City has taken a conservative approach to adding new staff. Spokane Valley continues to have the lowest employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley is a lean, productive City government. Public Safety Costs: In 2016, the Police, Court and Jail related services proposed budget is $24,703,749 —an amount equal to 215% of anticipated property tax collections ($11,479,200) for the entire year. Council has made a commitment not to reduce public safety service levels and associated costs in 2016. Challenges: Railroad Grade Separation & Quiet Zone Projects: The City has been pursuing funding for rail grade separation projects for the past several years. The wait for trains is a safety and quality of life issue and impacts our local economy. Currently the City is pursuing a federal TIGER VII grant for the Barker and Trent Road Overpass. Other projects identified include Pines Road Underpass, Park Road Overpass and Sullivan Road Overpass improvements. The total estimated cost of all four projects is over $83 million – well beyond the scope of City financing but feasible over the long-term. Pavement Preservation: Street Preservation needs must be balanced with other needs. The 2016 Budget achieves this balance. Grants and Declining Matching Funds: City staff actively pursues funding commitments from other sources to help pay the cost of needed capital improvements— roads, bridges, stormwater and parks that benefit the community. In 2016, a total of $17,426,542 is budgeted for a range of capital projects of which $10,350,763 (59.4%) is coming from outside grant sources. When the City applies for state and federal grants, the City must provide its share (match) for these projects. In the past, Real Estate Excise Tax (REET) was used for most of the 4 City match. In addition to capital construction, the City funds a portion of Pavement Preservation from REET funds also. During the past nine years, annual revenue from the REET tax declined from a high of $2.5 million in 2007, declined to $960,000 during the worst of the recession to an estimated $1.6 million in 2016. Depending on availability of Federal, State and Local grants, which have been declining, the City may reach a point where we have to prioritize preservation versus capital projects. Local Street Maintenance Combination of Funding: This fund derives its revenues from an allocation of the State Motor Vehicle Fuel Tax distributed to cities and towns, and a 6% city utility tax on telephone usage estimated in 2016 at $2,004,900 and $2,340,000 respectively. The combination of Fuel Tax and Telephone Utility Tax enables us to meet the ongoing need for these funds to pay for critical street maintenance activities such as snow plowing, pot hole repair, crack sealing, sweeping, weed control, street lighting, traffic signals and a variety of other repairs/improvements. In 2016, $67,342 will transfer to Pavement Preservation for more substantial repaving projects. The Budget for 2016 Strong but Guarded. One of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and maintenance of financial reserves since incorporation has served its intended purpose of providing opportunity for Spokane Valley to sustain critical public services during turbulent economic conditions that began in 2008 and from which we may or may not be emerging. The 2016 budget reflects a prudent and guarded increase in continuation of service delivery capabilities. These increases are carefully considered and well within the means of the City. Service delivery cannot grow faster than the economic development of the City. Balanced Budget: Means exactly what it says - expenses have been balanced with known or reasonably predictable revenues with no increase in property tax or in sales tax rates for the City (lodging tax rates are generally not paid by residents). The budget is designed to maintain the healthy, positive fund balance at year-end providing the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2016 and beyond. Future Concepts: The budget process is not static and Council, the citizens, and staff must remain vigilant to watch for economic trends that impact current forecasts. Even as the 2016 budget is adopted, we must remain mindful of the future economic opportunities and threats that may impact our multi-year forecast. Examples of potential impacts and adaptive future concepts are as follows: 5 Retail Strategy. The City is actively engaged in growing our economy. In 2016 we will execute a retail strategy to support existing retail and encourage new retail to retain local dollars and attract spending from outside our city limits. Tourism. The City is engaged with the tourist industry in Spokane Valley including lodging, dining and shopping sectors. We are planning for the future to attract visitors and enhance our local tourism economy. Acknowledgments: I would like to acknowledge the citizens, City Council and staff for a long history of conservative spending and prudent fiscal planning. By saving and conserving the taxpayers' money, and by adopting prudent long-term fiscal policies, the City can provide essential services and balance its budget for many years to come. The City Council has set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop Business Plans and 2016 budget recommendations to achieve the Council's goal of sustainability. The Citizens of Spokane Valley should be proud of the strong financial condition of their City. We invite your examination and questions regarding the 2016 Budget. Respectfully, Mike Jackson City Manager 6 �iokan�` jVaney 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Interim Finance Director SUBJECT: About the 2016 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to-day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 7 2016 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the recent downturn in the economy and resultant reduction in revenues (most notably the decline in sales taxes), the 2012 through 2016 Budget development processes were amended to consciously review service levels in each department and determine the appropriate level of funding that meets Council goals relative to available resources. The 2016 Budget development process began at the February 17, 2015, Council workshop where among other topics, Council and Staff discussed the budget in general terms. In mid-April 2015 the Finance Department notified City Departments that their 2016 revenue and expenditure estimates were due by mid-May. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 16, 2015. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2016 Budget is scheduled to be adopted on October 27, 2015, the Council will have had an opportunity to discuss it on seven separate occasions, including two public hearings to gather input from citizens: June 16 Council budget workshop August 11 Admin report: Estimated 2016 revenues and expenditures August 25 Public hearing #1 on 2016 revenues and expenditures September 8 City Manager's presentation of preliminary 2016 Budget September 22 Public hearing #2 on 2016 Budget October 13 First reading on ordinance adopting the 2016 Budget October 27 Second reading on ordinance adopting the 2016 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. 8 BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: 9 Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 - Street Fund • #103 - Paths & Trails Fund • #104 - Hotel / Motel Tax — Tourism Facilities Fund • #105 - Hotel / Motel Tax Fund • #106 - Solid Waste Fund • #107 - PEG Fund • #120 - CenterPlace Operating Reserve Fund • #121 - Service Level Stabilization Reserve Fund • #122 - Winter Weather Reserve Fund • #123 - Civic Facilities Replacement Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Project Fund • #302 — REET 2 Capital Projects Fund • #303 - Streets Capital Projects Fund • #309 - Parks Capital Projects Fund • #310 - Civic Facilities Capital Projects Fund • #311 - Pavement Preservation Fund • #312 — Capital Reserve Fund 10 Proprietary Fund Types A fifth type of fund classification are the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below, there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. Included in this type of fund is: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other depaitinents or funds of the City. Included in this type of fund is: • #501 - Equipment Rental and Replacement Fund • #502 - Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes, and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. 11 • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.7% tax rate to the agencies is as follows: State of Washington 6.50% City of Spokane Valley 0.85% Spokane County 0.15% Criminal Justice 0.10% Spokane Public Facilities District 0.10% * Public Safety 0.10% * 2.20% local tax Juvenile Jail 0.10% * Mental Health 0.10% * Law Enforcement Conuuunications 0.10% * Spokane Transit Authority 0.60% * 8.70% * Indicates voter approved sales taxes. • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pulltabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. 12 • State -Shared Revenues State -shared revenues are received from liquor sales, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State - shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2015 population figure used in the 2016 Budget is 93,340 as reported by the Office of Financial Management for Washington State on April 1, 2015. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, false alarms and right of way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.4450 per gallon motor vehicle fuel tax at the pump, which will increase to $0.4940 per gallon effective July 1, 2016. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2016 the Municipal Research and Services Center estimates the distribution back to cities will be $21.57 per person. Based upon a City of Spokane Valley population of 93,340 (per the Washington State Office of Financial Management on April 1, 2015) we anticipate the City will collect $2,013,400 in 2016. RCW 47.30.050 specifies that .42% of this tax must be expended for paths and trails activities and based upon the 2016 revenue estimate this computes to $8,500. The balance or $2,004,900 will be credited to Fund #101 for Street maintenance and operations. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $2.34 million for 2015. 13 Paths & Trails Fund #103 Cities are required to spend .42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,500 in 2016. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax — Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. This tax is estimated to generate $357,500 in 2016. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5 percent state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. This tax is estimated to generate $550,000 in 2016. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. LTGO Debt Service Fund #204 In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remains on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2016, the outstanding balance on this portion of the bond issue will be $5,250,000. • $1,385,000 remains on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. At January 1, 2016, the outstanding balance on this portion of the bond issue will be $1,125,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. 14 REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,870,000 in 2016. Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. These fees are estimated to generate $500,000 in 2016 Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2016: In: 001 204 303 309 310 311 502 Total Out Out: 001 101 105 106 123 301 302 312 402 Total In 0 39,700 30,000 40,425 0 0 0 0 13,400 123,525 0 0 0 0 0 83,400 83,400 0 0 166,800 0 0 0 0 0 222,503 922,816 1,510,509 0 2,655,828 125,000 0 0 0 0 0 0 0 0 125,000 344,200 0 0 0 0 0 0 0 0 344,200 943,800 67,342 0 0 559,786 365,286 365,286 0 0 2,301,500 325,000 0 0 0 0 0 0 0 0 325,000 6,041,853 Total in 1,738,000 107,042 30,000 40,425 559,786 671,189 1,371,502 1,510,509 13,400 6,041,853 Total out 0 #001 -General Fund is budgeted to transfer out $1,738,000 including: • $125,000 to Fund #309 -Park Capital Projects Fund for park related projects. • $344,200 to Fund #310 - Civic Facilities Capital Projects Fund which is being done for the purpose of building into the General Fund Budget the anticipated additional cost the City will annually incur when we eventually construct a City Hall structure rather than renting space. • $943,800 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. • $325,000 to the #502 -Risk Management Fund for the 2016 property and liability insurance premium. 15 #101 -Street Fund is budgeted to transfer out $107,042 including: • $39,700 to Fund #001 -General Fund to cover administrative costs. • $67,342 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #105 -Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 -General Fund for the purpose of financing advertising at CenterPlace. #106 — Solid Waste Fund is budgeted to transfer $40,425 to Fund #001 under a 5 -year plan to reimburse the General Fund for expenditures made during 2013 and 2014 for the solid waste program. #123 -Civic Facilities Replacement Fund is budgeted to transfer $559,786 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #301-REET 1 Capital Projects Fund is budgeted to transfer out $671,189 including: • $83,400 to Fund #204-LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $222,503 to Fund #303 -Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $365,286 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #302-REET 2 Capital Projects Fund is budgeted to transfer out $1,371,502 including: • $83,400 to Fund #204-LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $922,816 to Fund #303 -Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $365,286 to Fund #311 -Pavement Preservation Fund for pavement preservation projects. #312 — Capital Reserve Fund is budgeted to transfer $1,510,509 to Fund #303 -Street Capital Projects Fund that will be applied towards the Sullivan Road West Bridge Replacement project and land acquisition for the Pines Road Underpass. #402-Stormwater Fund is budgeted to transfer $13,400 to Fund #001 -General Fund to cover administrative costs. SIGNIFICANT ASSUMPTIONS IN THE 2016 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2016 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $69.6 million including $17.4 million in capital expenditures, comprised in -part of: o $11.8 million in Fund #303 Street Capital Projects. o $228,000 in Fund #309 Park Capital Projects. o $294,200 in Fund #310 Civic Facilities Capital Projects. o $2.1 million in Fund #311 Pavement Preservation Fund projects. o $505,000 in Fund #402 Stormwater Management projects. o $2 million in Fund #403 Aquifer Protection Area projects. o $330,000 in Fund #501 Equipment Rental and Replacement for the acquisition of one small SUV for the Community and Economic Development Department, one car and one small truck for the Parks and Recreation Department, one truck split half-time between the Street Fund and the Stormwater Management Fund, and one tandem snow plow. 16 • To partially offset the $17.4 million in capital costs, we anticipate $10.4 million in grant revenues which results in 59.40% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 23 separate funds. • The full time equivalent employee (FTE) count will be 87.4 employees compared to 87.25 in the prior year as a result of one part-time position being increased from 0.5 to 0.65. • The 2016 Budget reflects the fourth consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $2,301,500. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund #501 Equipment Rental and Replacement for the eventual replacement of its vehicles. 2016 General Fund Revenues • Total recurring 2016 revenues are estimated at $39,438,428 as compared to $38,261,000 in 2015. This is an increase of $1,177,428 or 3.08%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 81.4% of 2016 General Fund revenues. • The 2016 general sales tax estimate (excluding criminal justice and public safety sales taxes) is reflective of 2015 receipts to date and are currently estimated at $18.2 million which reflects an increase of $582,100 or 3.30% over the 2015 amended estimate. • The Property Tax levy does not include the 1% increase allowed by Initiative #747 which was approved by the voters in November 2001 through their approval of Initiative #747 and the subsequent action by the State Legislature in November 2007. o The 2016 levy is estimated at $11,479,200. o The levy assumes we start with the 2015 levy of $11,279,152, forgo the 1% increase allowed by State law, and finally add taxes related to new construction which we estimate to be $200,000. • Franchise fees and business registrations are primarily based on projected receipts in 2015. • State shared revenues are based upon a combination of historical collections including 2015 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2016 General Fund Expenditures • Total 2016 recurring expenditures are budgeted at $39,326,199 as compared to $38,292,307 in 2015. This is an increase of $1,033,892 or 2.70%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $2,301,500 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($2,301,500 / $38,382,399 = 6%). The $2,301,500 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $943,800 from General Fund #001 o $67,342 from Street Fund #101 o $559,786 from Civic Facilities Replacement Fund #123 o $365,286 from REET 1 Capital Projects Fund #301 o $365,286 from REET 2 Capital Projects Fund #302 • 2016 Nonrecurring expenditures total $613,281 and include: o $108,000 for Information Technology expenditures including: ■ $20,000 for Barracuda backup server for CenterPlace 17 • $36,000 to replace a Cisco 4510 switch that is 10 -years old • $34,000 for a Storage Area Network (SAN) at CenterPlace • $5,000 for a Network Attached Storage (NAS) Box • $13,000 for the Laserfiche Eden extension o $350,000 for professional services necessary to assist Community Development in the comprehensive plan update o $15,000 to upgrade the dial-up modems and point of sale systems at the 3 swimming pools o $140,281 that represents the anticipated City Police Department share of a CAD / RMS system that will be acquired by the County Sheriff in 2016 (pending agreement with Spokane County) General Fund Revenues Over (Under) Expenditures and Fund Balance • 2016 recurring revenues are anticipated to exceed recurring expenditures by $112,229. • Total 2016 expenditures are anticipated to exceed total revenues by $460,627. o This is entirely due to the nonrecurring expenditures previously discussed which equal $613,281 and is not a result of ongoing operating costs overwhelming revenues. In fact it is because of the City's strong financial position that we're able to make these acquisitions. • The total unrestricted General Fund ending fund balance is anticipated to be $20,930,872 at the end of 2016 which is 53.22% of total recurring expenditures of $39,326,199. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,013,400 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,004,900 will be credited to the Street O&M Fund and 0.42% or $8,500 to the Paths and Trails Fund. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $2,340,000. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2016 we estimate these revenues to be $800,000 per each 1/4% for a total of $1,600,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2016 we estimate the tax will generate $907,500, which includes $550,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $357,500 in Fund #104 Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax that was effective as of July 1, 2015. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2016 we estimate this will fee will generate $1,870,000. • The Aquifer Protection Area Fund is expected to generate $500,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $10,350,763 in 2016. By fund we anticipate grant revenues as follows: o Fund #106 — Solid Waste Fund - $53,500 o Fund #303 — Street Capital Projects - $8,797,263 o Fund #403 — Aquifer Protection Area - $1,500,000 18 Expenditures • Fund #101 - Street Fund appropriations include: o a $67,342 transfer to Pavement Preservation Fund #311 for pavement preservation projects o $5,000 for the acquisition of a storage unit at the maintenance facility, which is split with the Stormwater Management Fund o $20,000 for upgrades to signal detection equipment • Fund #301 - REET 1 Capital Projects Fund includes a $671,189 appropriation to cover: o a $83,400 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $222,503 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o A $365,286 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #302 - REET 2 Capital Projects Fund includes a $1,371,502 appropriation to cover: o a $83,400 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $922,816 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $365,286 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #303 — Street Capital Projects Fund includes an appropriation of $11,767,791 for a variety of street construction projects. Included in the projects is the Sullivan Road West Bridge Replacement for which we are appropriating $5,237,650 in 2016. We anticipate the project will cost approximately $15.3 million between 2014 and 2016 and will be financed through a combination of $13.0 million in grants and $2.3 million in City matching funds with the source being a $2.3 million transfer from Fund #312 — Capital Reserves. • Fund #309 — Parks Capital Projects includes a $228,000 appropriation to cover a variety of City park improvements that will be financed through a combination of a $125,000 transfer from the General Fund #001 with the balance of $103,000 being paid from Fund #309 reserves. • Fund #310 — Civic Facilities Capital Projects includes a $294,200 appropriation to cover professional service fees related to the construction of the new City Hall. • Fund #311 — Pavement Preservation includes $2,156,051 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. • Fund #312 — Capital Reserve includes $1,510,509 in transfers to Fund #303 — Street Capital Projects that will be applied towards the Sullivan Road West Bridge Replacement project in the amount of $1,010,509 and towards the acquisition of land for the Pines Road Underpass in the amount of $500,000. • Fund #402 - Storm water Fund includes $505,000 for capital expenditures including: o $500,000 for various projects, o $5,000 for the acquisition of a storage unit at the maintenance facility, which is split with the Street Fund • Fund #403 - Aquifer Protection Area Fund includes a $2,000,000 appropriation for the Sprague — Park to University Low Impact Development project. 19 • Fund #501 - Equipment Rental and Replacement Fund includes $330,000 for the addition of five vehicles, including one tandem snow plow. 20 CITY OF SPOKANE VALLEY, WA 2016 Budget Summary General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 City Facilities Repair & Replacement 123 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 21,391,499 1,652,244 37,628 178,700 160,248 7,340 278,900 300,000 5,461,399 504,820 559,086 4,049 1,325,345 1,379,674 72,930 118,770 5,638,438 2,522,995 4,103,539 39,478,853 4,357,900 8,500 357,500 550,300 178,500 90,000 0 6,500 600 700 547,100 801,000 801,000 11,767,791 125,500 345,400 2,301,500 0 60,870,352 6,010,144 46,128 536,200 710,548 185,840 368,900 300,000 5,467,899 505,420 559,786 551,149 2,126,345 2,180,674 11,840,721 244,270 5,983,838 4,824,495 4,103,539 39,939,480 4,382,900 0 0 590,000 178,500 24,500 0 0 500,000 559,786 547,100 671,189 1,371,502 11,767,791 228,000 294,200 2,156,051 1,510,509 20,930,872 1,627,244 46,128 536,200 120,548 7,340 344,400 300,000 5,467,899 5,420 0 4,049 1,455,156 809,172 72,930 16,270 5,689,638 2,668,444 2,593,030 45,697,604 61,718,644 107,416,248 64,721,508 42,694,740 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 City Facilities Repair & Replacement 123 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 21,391,499 1,652,244 37,628 178,700 160,248 7,340 278,900 300,000 5,461,399 504,820 559,086 4,049 1,325,345 1,379,674 72,930 118,770 5,638,438 2,522,995 4,103,539 39,478,853 4,357,900 8,500 357,500 550,300 178,500 90,000 0 6,500 600 700 547,100 801,000 801,000 11,767,791 125,500 345,400 2,301,500 0 60,870,352 6,010,144 46,128 536,200 710,548 185,840 368,900 300,000 5,467,899 505,420 559,786 551,149 2,126,345 2,180,674 11,840,721 244,270 5,983,838 4,824,495 4,103,539 39,939,480 4,382,900 0 0 590,000 178,500 24,500 0 0 500,000 559,786 547,100 671,189 1,371,502 11,767,791 228,000 294,200 2,156,051 1,510,509 20,930,872 1,627,244 46,128 536,200 120,548 7,340 344,400 300,000 5,467,899 5,420 0 4,049 1,455,156 809,172 72,930 16,270 5,689,638 2,668,444 2,593,030 45,697,604 61,718,644 107,416,248 64,721,508 42,694,740 Stormwater Management Fund 402 1,791,529 1,871,500 3,663,029 2,240,115 1,422,914 Aquifer Protection Area Fund 403 561,773 2,000,000 2,561,773 2,000,000 561,773 Equipment Rental & Replacement Fund 501 1,242,338 102,333 1,344,671 330,000 1,014,671 Risk Management Fund 502 168,209 325,000 493,209 325,000 168,209 Total of all Funds 3,763,849 49,461,453 4,298,833 66,017,477 8,062,682 115,478,930 4,895,115 69,616,623 3,167,567 45,862,307 21 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,791,529 1,871,500 3,663,029 2,240,115 1,422,914 Aquifer Protection Area Fund 403 561,773 2,000,000 2,561,773 2,000,000 561,773 Equipment Rental & Replacement Fund 501 1,242,338 102,333 1,344,671 330,000 1,014,671 Risk Management Fund 502 168,209 325,000 493,209 325,000 168,209 Total of all Funds 3,763,849 49,461,453 4,298,833 66,017,477 8,062,682 115,478,930 4,895,115 69,616,623 3,167,567 45,862,307 21 CITY OF SPOKANE VALLEY, WA 2016 Budget 2015 As Adopted Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY 2016 Proposed Budget 9/8/2015 Difference Between 2015 and 2016 OA Revenues Property Tax 11,277,100 0 11,277,100 11,479,200 202,100 1.79% Sales Tax 17,628,400 0 17,628,400 18,210,500 582,100 3.30% Sales Tax - Public Safety 820,100 0 820,100 867,400 47,300 5.77% Sales Tax - Criminal Justice 1,468,700 0 1,468,700 1,556,400 87,700 5.97% Gambling Tax and Leasehold Excise Tax 535,100 (89,200) 445,900 333,700 (112,200) (25.16%) Franchise Fees/Business Registration 1,238,000 (92,000) 1,146,000 1,154,000 8,000 0.70% State Shared Revenues 1,768,900 0 1,768,900 2,024,528 255,628 14.45% Fines and Forfeitures/Public Safety 1,507,100 0 1,507,100 1,443,500 (63,600) (4.22%) Community Development 1,325,100 0 1,325,100 1,491,500 166,400 12.56% Recreation Program Revenues 563,500 0 563,500 595,200 31,700 5.63% Miscellaneous Department Revenue 95,900 0 95,900 95,900 0 0.00% Miscellaneous & Investment Interest 131,200 0 131,200 103,500 (27,700) (21.11%) Transfers in - #101 (street admin) 39,700 0 39,700 39,700 0 0.00% Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers in - #402 (storm admin) 13,400 0 13,400 13,400 0 0.00% Total Recurring Revenues 38,442,200 (181,200) 38,261,000 39,438,428 1,177,428 3.08% Expenditures City Council 513,114 0 513,114 506,869 (6,245) (1.22%) City Manager 688,363 0 688,363 717,303 28,940 4.20% Legal 461,839 0 461,839 479,951 18,112 3.92% Public Safety 24,153,492 0 24,153,492 24,703,749 550,257 2.28% Deputy City Manager 691,303 0 691,303 737,002 45,699 6.61% Finance / IT 1,203,879 0 1,203,879 1,253,080 49,201 4.09% Human Resources 243,317 0 243,317 255,694 12,377 5.09% Public Works 921,914 0 921,914 966,870 44,956 4.88% Community & Economic Dvlpmnt - Admin 261,094 0 261,094 272,107 11,013 4.22% Community & Economic Dvlpmnt - Econ Dev 298,276 0 298,276 345,157 46,881 15.72% Community & Economic Dvlpmnt - Dev Svc 1,424,944 0 1,424,944 1,486,637 61,693 4.33% Community & Economic Dvlpmnt - Building 1,380,902 0 1,380,902 1,344,165 (36,737) (2.66%) Parks & Rec - Administration 286,947 (15,575) 271,372 281,871 10,499 3.87% Parks & Rec - Maintenance 844,642 0 844,642 838,343 (6,299) (0.75%) Parks & Rec - Recreation 226,174 0 226,174 228,197 2,023 0.89% Parks & Rec - Aquatics 496,200 0 496,200 461,200 (35,000) (7.05%) Parks & Rec - Senior Center 91,985 0 91,985 95,781 3,796 4.13% Parks & Rec - CenterPlace 824,997 0 824,997 882,223 57,226 6.94% Pavement Preservation 920,000 0 920,000 943,800 23,800 2.59% General Government 1,741,200 (31,000) 1,710,200 1,732,000 21,800 1.27% Transfers out - #502 (insurance premium) 325,000 0 325,000 325,000 0 0.00% Transfers out - #309 (park capital projects) 0 0 0 125,000 125,000 0.00% Transfers out - #310 (bond pmt>$434.6k lease pmt) 67,600 0 67,600 72,500 4,900 7.25% Transfers out - #310 (city hall o&m costs) 271,700 0 271,700 271,700 0 0.00% Total Recurring Expenditures 38,338,882 (46,575) 38,292,307 39,326,199 1,033,892 2.70% Recurring Revenues Over (Under) Recurring Expenditures 103,318 (134,625) (31,307) 112,229 22 CITY OF SPOKANE VALLEY, WA 2016 Budget #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (solid waste repayment) Total Nonrecurring Revenues Expenditures 2015 As Adopted Amendment As Amended 2016 Proposed Budget 0 40,425 40,425 40,425 9/8/2015 Difference Between 2015 and 2016 $ 0 0.00% 0 40,425 40,425 40,425 0 0.00% Transfers out - #107 (PEG Fund) 0 267,300 267,300 0 (267,300) (100.00%) Transfers out - #309 (park capital projects) 100,000 15,575 115,575 0 (115,575) (100.00%) General Government - IT capital replacements 145,000 (25,000) 120,000 108,000 (12,000) (10.00%) City Manager (2 scanners) 3,000 0 3,000 0 (3,000) (100.00%) Public Safety (const offices for unit supervisors) 25,000 0 25,000 0 (25,000) (100.00%) Community & Econ Dev (comp plan update) 395,000 (145,000) 250,000 350,000 100,000 40.00% Parks & Rec (upgrade dial-up modem at pools) 10,000 0 10,000 15,000 5,000 50.00% Parks & Rec (replace CP lounge area carpet) 8,000 0 8,000 0 (8,000) (100.00%) Parks & Rec (CenterPlace 10yr anniversary) 7,400 0 7,400 0 (7,400) (100.00%) Police Department - CAD / RMS 949,000 (639,300) 309,700 140,281 (169,419) (154.70%) Public Safety (precinct gate motor replace) 0 4,300 4,300 0 (4,300) 0.00% Public Safety (radar recorder) 0 4,600 4,600 0 (4,600) 0.00% Parks & Recreation (CP roof repairs) 0 14,500 14,500 0 (14,500) 0.00% City Hall remodel - Permit Cntr to main bldg 0 23,300 23,300 0 (23,300) 0.00% Transfers out - #312 ('13 fund bal > 50%) 0 1,783,512 1,783,512 0 (1,783,512) (100.00%) Total Nonrecurring Expenditures 1,642,400 1,303,787 2,946,187 613,281 (2,332,906) (79.18%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance (1,642,400) (1,263,362) (2,905,762) (572,856) (1,539,082) (1,397,987) (2,937,069) (460,627) 24,328,568 24,328,568 21,391,499 22,789,486 21,391,499 20,930,872 59.44% 55.86% 53.22% 38, 442, 200 39, 981, 282 (1,539,082) 24, 328, 568 (140,775) 1,257,212 (1,397, 987) 38, 301, 425 41, 238, 494 (2,937,069) 24, 328, 568 39, 478, 853 39, 939, 480 (460, 627) 21, 391, 499 22, 789, 486 21, 391, 499 20, 930, 872 23 CITY OF SPOKANE VALLEY, WA 2016 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Investment Interest Miscellaneous 2015 As Adopted Amendment As Amended 2016 Proposed Budget 9/8/2015 Difference Between 2015 and 2016 2,565,100 0 2,565,100 2,340,000 (225,100) (8.78%) 1,859,900 0 1,859,900 2,004,900 145,000 7.80% 3,000 0 3,000 3,000 0 0.00% 10,000 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,438,000 0 4,438,000 4,357,900 (80,100) (1.80%) Expenditures Wages / Benefits / Payroll Taxes 677,297 0 677,297 734,604 57,307 8.46% Supplies 111,500 0 111,500 111,500 0 0.00% Services & Charges 2,122,808 0 2,122,808 2,132,754 9,946 0.47% Snow Operations 520,000 0 520,000 430,000 (90,000) (17.31 %) Intergovernmental Payments 748,000 0 748,000 771,000 23,000 3.07% Vehicle rentals - #501 (non -plow vehicle rental) 12,077 0 12,077 31,000 18,923 156.69% Vehicle rentals - #501 (plow replace.) 0 0 0 40,000 40,000 0.00% Transfers out - #001 39,700 0 39,700 39,700 0 0.00% Transfers out - #311 (pavement preservation) 206,618 0 206,618 67,342 (139,276) (67.41%) Total Recurring Expenditures 4,438,000 0 4,438,000 4,357,900 (80,100) (1.80%) Recurring Revenues Over (Under) Recurring Expenditures 0 0 0 0 NONRECURRING ACTIVITY Revenues Grants 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0 0.00% Expenditures Pavement marking grinder 8,000 0 8,000 0 (8,000) (100.00%) Capital 45,000 0 45,000 0 (45,000) (100.00%) Maintenance facility storage unit 0 0 0 5,000 5,000 0.00% Signal detection equipment upgrades 0 0 0 20,000 20,000 0.00% Total Nonrecurring Expenditures 53,000 0 53,000 25,000 (28,000) (52.83%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (53,000) 0 (53,000) (25,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (53,000) 0 (53,000) (25,000) Beginning fund balance 1,705,244 1,705,244 1,652,244 Ending fund balance 1,652,244 1,652,244 1,627,244 Street Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 4,438,000 0 4,438,000 4,491,000 0 4,491,000 4,357,900 4,382,900 (53, 000) 0 (53, 000) (25, 000) 1,705,244 1,705,244 1,652,244 1,652,244 1,652,244 1,627,244 24 CITY OF SPOKANE VALLEY, WA 2016 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2015 As Adopted Amendment As Amended 2016 Proposed Budget 7,800 0 7,800 8,500 9/8/2015 Difference Between 2015 and 2016 700 8.97% 0 0 0 0 0 0.00% 7,800 0 7,800 8,500 700 8.97% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 7,800 29,828 37,628 7,800 8,500 29,828 37,628 37,628 46,128 #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 0 178,700 178,700 357,500 178,800 100.06% Investment Interest 0 0 0 0 0 0.00% Total revenues 0 178,700 178,700 357,500 178,800 100.06% Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 0 178,700 357,500 Beginning fund balance 0 0 178,700 Ending fund balance 0 178,700 536,200 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax 510,000 40,000 550,000 550,000 0 0.00% Investment Interest 300 0 300 300 0 0.00% Total revenues 510,300 40,000 550,300 550,300 0 0.00% Expenditures Transfers out - #001 30,000 0 30,000 30,000 0 0.00% Tourism Promotion 570,000 (68,000) 502,000 560,000 58,000 11.55% Transfers out - #309 (volleyball court award) 0 68,000 68,000 0 (68,000) (100.00%) Total expenditures 600,000 0 600,000 590,000 (10,000) (1.67%) Revenues over (under) expenditures (89,700) (49,700) (39,700) Beginning fund balance 209,948 209,948 160,248 Ending fund balance 120,248 160,248 120,548 25 CITY OF SPOKANE VALLEY, WA 2016 Budget SPECIAL REVENUE FUNDS - continued #106 - SOLID WASTE FUND Revenues Sunshine administrative fee Road maintenance fee Investment Interest Grant Proceeds Total revenues Expenditures Education & Contract Administration Transfers out - #001 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2015 As Adopted Amendment As Amended 2016 Proposed Budget 9/8/2015 Difference Between 2015 and 2016 OA 125,000 0 125,000 125,000 0 0.00% O 0 0 0 0 0.00% O 0 0 0 0 0.00% O 26,800 26,800 53,500 26,700 99.63% 125,000 26,800 151,800 178,500 125,000 (13,625) 111,375 138,075 26,700 17.59% 26,700 23.97% O 40,425 40,425 40,425 0 0.00% 125,000 26,800 151,800 178,500 0 7,340 7,340 0 0 7,340 7,340 7,340 7,340 26,700 17.59% #107 - PEG FUND Revenues Comcast PEG contribution 0 92,000 92,000 90,000 (2,000) (2.17%) Investment Interest 0 0 0 0 0 0.00% Transfers in - #001 0 267,300 267,300 0 (267,300) (100.00%) Total revenues 0 359,300 359,300 90,000 (269,300) (74.95%) Expenditures PEG Reimbursement - CMTV 0 12,000 12,000 12,000 0 0.00% Capital Outlay 0 68,400 68,400 12,500 (55,900) (81.73%) Total expenditures 0 80,400 80,400 24,500 (55,900) (69.53%) Revenues over (under) expenditures 0 278,900 65,500 Beginning fund balance 0 0 278,900 Ending fund balance 0 278,900 344,400 26 CITY OF SPOKANE VALLEY, WA 2016 Budget 2015 As Adopted Amendment As Amended SPECIAL REVENUE FUNDS - continued #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Miscellaneous Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 2016 Proposed Budget 0 9/8/2015 Difference Between 2015 and 2016 $ 1 % 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Miscellaneous 0 0 300,000 300,000 300,000 300,000 8,200 0 8,200 6,500 (1,700) (20.73%) 0 0 0 0 0 0.00% Total revenues 8,200 0 8,200 6,500 (1,700) (20.73%) Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 8,200 8,200 6,500 Beginning fund balance 5,453,199 5,453,199 5,461,399 Ending fund balance 5,461,399 5,461,399 5,467,899 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 800 0 800 600 (200) (25.00%) Miscellaneous 0 0 0 0 0 0.00% Subtotal revenues 800 0 800 600 (200) (25.00%) Expenditures Snow removal expenses 500,000 0 500,000 500,000 0 0.00% Total expenditures 500,000 0 500,000 500,000 0 0.00% Revenues over (under) expenditures (499,200) (499,200) (499,400) Beginning fund balance 504,020 504,020 504,820 Ending fund balance 4,820 4,820 5,420 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 1,300 0 1,300 700 (600) (46.15%) Miscellaneous 0 0 0 0 0 0.00% Total revenues Expenditures Transfers out - #311 (pavement preservation) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 1,300 0 1,300 700 (600) (46.15%) 616,284 0 616,284 559,786 (56,498) (9.17%) 616,284 0 616,284 559,786 (56,498) (9.17%) (614,984) 1,174,070 559,086 27 (614,984) 1,174,070 (559,086) 559,086 559,086 0 CITY OF SPOKANE VALLEY, WA 2016 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #301 Transfers in - #302 Total revenues Expenditures Debt Service Payments - CenterPlace Debt Service Payments - Roads Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2015 As Adopted Amendment As Amended 2016 Proposed Budget 9/8/2015 Difference Between 2015 and 2016 373,800 0 373,800 380,300 6,500 1.74% 82,150 0 82,150 83,400 1,250 1.52% 82,150 0 82,150 83,400 1,250 1.52% 538,100 0 538,100 547,100 9,000 1.67% 373,800 0 373,800 380,300 6,500 1.74% 164,300 0 164,300 166,800 2,500 1.52% 538,100 0 538,100 547,100 9,000 1.67% 0 4,049 4,049 28 0 0 4,049 4,049 4,049 4,049 CITY OF SPOKANE VALLEY, WA 2016 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2015 As Adopted Amendment As Amended 625,000 175,000 2016 Proposed Budget 800,000 800,000 9/8/2015 Difference Between 2015 and 2016 OA 0 0.00% 1,000 0 1,000 1,000 0 0.00% 626,000 175,000 801,000 801,000 0 0.00% Expenditures Transfers out - #204 82,150 0 82,150 83,400 1,250 1.52% Transfers out - #303 221,980 347,433 569,413 222,503 (346,910) (60.92%) Transfers out - #311 (pavement preservation) 251,049 0 251,049 365,286 114,237 45.50% Total expenditures 555,179 347,433 902,612 671,189 (231,423) (25.64%) Revenues over (under) expenditures 70,821 (101,612) 129,811 Beginning fund balance 1,426,957 1,426,957 1,325,345 Ending fund balance 1,497,778 1,325,345 1,455,156 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 625,000 175,000 800,000 800,000 0 0.00% Investment Interest 1,000 0 1,000 1,000 0 0.00% Total revenues 626,000 175,000 801,000 801,000 0 0.00% Expenditures Transfers out - #204 82,150 0 82,150 83,400 1,250 1.52% Transfers out - #303 365,290 47,981 413,271 922,816 509,545 123.30% Transfers out - #311 (pavement preservation) 251,049 0 251,049 365,286 114,237 45.50% Total expenditures 698,489 47,981 746,470 1,371,502 625,032 83.73% Revenues over (under) expenditures (72,489) 54,530 (570,502) Beginning fund balance 1,325,144 1,325,144 1,379,674 Ending fund balance 1,252,655 1,379,674 809,172 29 CITY OF SPOKANE VALLEY, WA 2016 Budget 2015 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2016 Proposed Budget 9/8/2015 Difference Between 2015 and 2016 #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,714,114 1,607,229 10,321,343 8,797,263 (1,524,080) (14.77%) Developer 94,860 269,518 364,378 314,700 (49,678) (13.63%) Transfers in - #301 221,980 347,433 569,413 222,503 (346,910) (60.92%) Transfers in - #302 365,290 47,981 413,271 922,816 509,545 123.30% Transfers in - #312 - Pines Underpass Pinecroft 0 0 0 500,000 500,000 0.00% Transfers in - #312 - Sullivan Rd W Bridge 2,120,000 (1,620,000) 500,000 1,010,509 510,509 102.10% Total revenues 11,516,244 652,161 12,168,405 11,767,791 (400,614) (3.29%) Expenditures 060 Argonne Rd Corridor Upgrade SRTC 602,196 612,633 1,214,829 0 (1,214,829) (100.00%) 123 Mission Ave. - Flora to Barker 355,376 (102,806) 252,570 332,566 79,996 31.67% 141 Sullivan & Euclid PCC (PE & RW) 35,052 (25,052) 10,000 1,981,060 1,971,060 19710.60% 142 Broadway @ Argonne/Mullan PCC int,(PE/RW) 0 120,494 120,494 0 (120,494) (100.00%) 149 Sidewalk Infill 0 93,190 93,190 5,000 (88,190) (94.63%) 155 Sullivan Rd W Bridge Replacement 7,201,779 645,152 7,846,931 5,237,650 (2,609,281) (33.25%) 156 Mansfield Ave. Connection 570,480 602,236 1,172,716 5,000 (1,167,716) (99.57%) 159 University Rd / 1-90 Overpass Study 0 40,852 40,852 0 (40,852) (100.00%) 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 556,137 (455,027) 101,110 491,331 390,221 385.94% 167 Citywide Safety Improvements (bike/ped) 320,560 (59,984) 260,576 228,127 (32,449) (12.45%) 177 Sullivan Rd Corridor Traffic Study 0 55,556 55,556 0 (55,556) (100.00%) 191 Vista Rd BNSF Xing Safety Improvements 0 300 300 0 (300) (100.00%) 196 8th Avenue - McKinnon to Fancher 0 400 400 0 (400) (100.00%) 201 ITS Infill Project Phase 1 (PE START 2014) 301,357 (245,301) 56,056 271,357 215,301 384.08% 205 Sprage/Barker Intersection Improvement 0 51,428 51,428 0 (51,428) (100.00%) 206 2015 CDBG Sidewalk Project 246,231 111,483 357,714 5,000 (352,714) (98.60%) 207 Indiana & Evergreen Transit Access Improve. 70,014 14,986 85,000 0 (85,000) (100.00%) 211 Trent Lighting Replacement 151,576 (55,041) 96,535 0 (96,535) (100.00%) 220 Houk-Sinto-Maxwell St Preservation 0 18,473 18,473 0 (18,473) (100.00%) 221 McDonald Rd Diet (16th to Mission) 0 56,800 56,800 559,200 502,400 884.51% 222 Citywide Reflective Signal Backplates 0 4,500 4,500 40,500 36,000 800.00% 223 Pines Rd Underpass @ BNSF & Trent 0 10,000 10,000 500,000 490,000 4900.00% 224 Mullan Rd Street Preservation Project 0 162,375 162,375 0 (162,375) (100.00%) xxx N. Sullivan Corridor ITS Project (PE start 2015) 105,486 (105,486) 0 0 0 0.00% xxx Seth Woodward Elem Sidewalk Improvement 0 0 0 361,000 361,000 (100.00%) xxx Maribeau Pkway & Pines (SR -27) Traffic Signal 0 0 0 350,000 350,000 (100.00%) xxx Bowdish Sidewalk 8th to 12th 0 0 0 400,000 400,000 (100.00%) Contingency 1,000,000 (900,000) 100,000 1,000,000 900,000 900.00% Total expenditures 11,516,244 652,161 12,168,405 11,767,791 (400,614) (3.29%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 72,930 72,930 72,930 Ending fund balance 72,930 72,930 72,930 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. 30 CITY OF SPOKANE VALLEY, WA 2016 Budget CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Transfers in - #001 Transfers in - #105 Transfers in - #312 Investment Interest Total revenues 2015 As Adopted Amendment As Amended 2016 Proposed Budget 9/8/2015 Difference Between 2015 and 2016 OA 100,000 15,575 115,575 125,000 9,425 8.15% 0 68,000 68,000 0 (68,000) (100.00%) 0 540,600 540,600 0 (540,600) (100.00%) 500 0 500 500 0 0.00% 100,500 624,175 724,675 125,500 (599,175) (82.68%) Expenditures 203 5 Sand volleyball courts at Browns Park 176,200 68,000 244,200 0 (244,200) (100.00%) 225 Pocket dog park - phase 1 75,000 8,975 83,975 0 (83,975) (100.00%) Mission Trailhead landscaping 25,000 17,600 42,600 0 (42,600) (100.00%) 217 Edgecliff picnic shelter 106,450 1,800 108,250 0 (108,250) (100.00%) Shade structure at Discovery Playground 38,000 0 38,000 0 (38,000) (100.00%) City entry sign 70,000 (70,000) 0 70,000 70,000 0.00% Park signs (3) 0 0 0 20,500 20,500 0.00% Browns Park Splash Pad 0 0 0 82,500 82,500 0.00% Pocket dog park - phase 2 0 0 0 55,000 55,000 0.00% 176 Appleway Trail (Univ. - Pines) 0 540,600 540,600 0 (540,600) (100.00%) Total expenditures 490,650 566,975 1,057,625 228,000 (829,625) (78.44%) Revenues over (under) expenditures (390,150) (332,950) (102,500) Beginning fund balance 451,720 451,720 118,770 Ending fund balance 61,570 118,770 16,270 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,200 0 1,200 1,200 0 0.00% Transfers in - #001 Future C.H. bond pmt > $424.6k lease pmt 67,600 0 67,600 72,500 4,900 7.25% Future C.H. o&m costs 271,700 0 271,700 271,700 0 0.00% Transfers in -#312 0 5,221,088 5,221,088 0 (5,221,088) (100.00%) Total revenues 340,500 5,221,088 5,561,588 345,400 (5,216,188) (93.79%) Expenditures Professional services 0 0 0 0 0 0.00% Capital Outlay - City Hall 0 1,842,700 1,842,700 294,200 (1,548,500) (84.03%) Total expenditures 0 1,842,700 1,842,700 294,200 (1,548,500) (84.03%) Revenues over (under) expenditures Beginning fund balance Ending fund balance 340,500 1,919,550 2,260,050 3,718,888 1,919,550 51,200 5,638,438 5,638,438 5,689,638 Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. 31 CITY OF SPOKANE VALLEY, WA 2016 Budget CAPITAL PROJECTS FUNDS - continued #311 - PAVEMENT PRESERVATION Revenues Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Transfers in - #001 Grants Investment Interest 2015 As Adopted Amendment As Amended 2016 Proposed Budget 9/8/2015 Difference Between 2015 and 2016 206,618 0 206,618 67,342 (139,276) (67.41%) 616,284 0 616,284 559,786 (56,498) (9.17%) 251,049 0 251,049 365,286 114,237 45.50% 251,049 0 251,049 365,286 114,237 45.50% 920,000 0 920,000 943,800 23,800 2.59% 971,032 0 971,032 0 (971,032) (100.00%) 0 0 0 0 0 0.00% Total revenues 3,216,032 0 3,216,032 2,301,500 (914,532) (28.44%) Expenditures Pavement preservation 2,565,050 0 2,565,050 2,106,051 (458,999) (17.89%) Pre -project GeoTech 50,000 0 50,000 50,000 0 0.00% Total expenditures 2,615,050 0 2,615,050 2,156,051 (458,999) (17.55%) Revenues over (under) expenditures 600,982 600,982 145,449 Beginning fund balance 1,922,013 1,922,013 2,522,995 Ending fund balance 2,522,995 2,522,995 2,668,444 #312 - CAPITAL RESERVE FUND Revenues Transfers in -#001 0 1,783,512 1,783,512 0 (1,783,512) (100.00%) Investment Interest 0 0 0 0 0 0.00% Total revenues 0 1,783,512 1,783,512 0 (1,783,512) (100.00%) Expenditures Transfers out #303 (Pines Rd Underpass) 0 0 0 500,000 500,000 0.00% Transfers out #303 (Sullivan Rd W Bridge) 2,120,000 (1,620,000) 500,000 1,010,509 510,509 102.10% Transfers out #309 (Appleway Trail - Univ -Pines) 0 540,600 540,600 0 (540,600) (100.00%) Transfers out#310 (City Hall) 0 5,221,088 5,221,088 0 (5,221,088) (100.00%) Total expenditures 2,120,000 4,141,688 6,261,688 1,510,509 (4,751,179) (75.88%) Revenues over (under) expenditures (2,120,000) (4,478,176) (1,510,509) Beginning fund balance 8,581,715 8,581,715 4,103,539 Ending fund balance 6,461,715 4,103,539 2,593,030 32 CITY OF SPOKANE VALLEY, WA 2016 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2015 As Adopted Amendment As Amended 2016 Proposed Budget 9/8/2015 Difference Between 2015 and 2016 1,880,000 0 1,880,000 1,870,000 (10,000) (0.53%) 1,500 0 1,500 1,500 0 0.00% Total Recurring Revenues 1,881,500 0 1,881,500 1,871,500 (10,000) (0.53%) Expenditures Wages / Benefits / Payroll Taxes 488,101 0 488,101 514,132 26,031 5.33% Supplies 15,900 0 15,900 15,900 0 0.00% Services & Charges 1,078,301 0 1,078,301 1,113,683 35,382 3.28% Intergovernmental Payments 42,000 0 42,000 67,000 25,000 59.52% Vehicle rentals -#501 4,167 0 4,167 11,000 6,833 163.98% Transfers out - #001 13,400 0 13,400 13,400 0 0.00% Total Recurring Expenditures 1,641,869 0 1,641,869 1,735,115 93,246 5.68% Recurring Revenues Over (Under) Recurring Expenditures 239,631 0 239,631 136,385 NONRECURRING ACTIVITY Revenues Grant Proceeds 0 389,674 389,674 0 (389,674) (100.00%) Miscellaneous 0 0 0 0 0 0.00% Transfers in - #403 0 120,000 120,000 0 (120,000) (100.00%) Total Nonrecurring Revenues 0 509,674 509,674 0 (509,674) 0 Expenditures Capital - various projects 600,000 275,340 875,340 500,000 (375,340) (42.88%) VMS Trailer 16,000 0 16,000 0 (16,000) (100.00%) Maintenance facility storage unit 0 0 0 5,000 5,000 0.00% Total Nonrecurring Expenditures 616,000 275,340 891,340 505,000 (386,340) (43.34%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (616,000) 234,334 (381,666) (505,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (376,369) 234,334 (142,035) (368,615) Beginning working capital 1,933,564 1,933,564 1,791,529 Ending working capital 1,557,195 1,791,529 1,422,914 Stormwater Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 1,881,500 2,257,869 509,674 275,340 2,391,174 2,533,209 (376,369) 1,933,564 234,334 1,557,195 (142, 035) 1,933,564 1,871,500 2, 240,115 (368, 615) 1,791,529 1,791,529 1, 422,914 33 CITY OF SPOKANE VALLEY, WA 2016 Budget 2015 As Adopted Amendment As Amended ENTERPRISE FUNDS - continued #403 - AQUIFER PROTECTION AREA Revenues Spokane County 500,000 Grant DOE - Broadway SD Retrofit 1,260,000 Grant DOE - Sprague Park to University LID 0 Total revenues 2016 Proposed Budget 9/8/2015 Difference Between 2015 and 2016 OA 0 500,000 500,000 0 0.00% O 1,260,000 0 (1,260,000) (100.00%) O 0 1,500,000 1,500,000 0.00% 1,760,000 O 1,760,000 2,000,000 240,000 13.64% Expenditures 197 Broadway Storm Drain Retrofit 1,200,000 (120,000) 1,080,000 0 (1,080,000) (100.00%) 198 Sprague Park to University LID 0 0 0 2,000,000 2,000,000 0.00% Transfers out - #402 0 120,000 120,000 0 (120,000) (100.00%) Total expenditures 1,200,000 Revenues over (under) expenditures Beginning working capital Ending working capital 560,000 1,773 561,773 34 O 1,200,000 560,000 1,773 2,000,000 0 561,773 561,773 561,773 800,000 66.67% CITY OF SPOKANE VALLEY, WA 2016 Budget INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals - #001 Vehicle rentals - #101 Vehicle rentals - #101 (plow replace.) Vehicle rentals - #402 Investment Interest Total revenues Expenditures Vehicle Replacement Snow Plow Replacement Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 2015 As Adopted Amendment As Amended 2016 Proposed Budget 9/8/2015 Difference Between 2015 and 2016 OA 19,300 0 19,300 23,500 4,200 21.76% 12,077 0 12,077 31,000 18,923 156.69% 0 0 0 40,000 40,000 0.00% 4,167 0 4,167 6,833 2,666 63.98% 1,000 0 1,000 1,000 0 0.00% 36,544 0 36,544 102,333 65,789 180.03% 30,000 0 30,000 105,000 75,000 250.00% 0 0 0 225,000 225,000 (100.00%) 30,000 0 30,000 330,000 300,000 1000.00% 6,544 6,544 1,235,794 1,235,794 1,242,338 (227,667) 1,242,338 1,242,338 1,014,671 0 0 0 0 0 0.00% 325,000 0 325,000 325,000 0 0.00% Total revenues 325,000 0 325,000 325,000 0 0.00% Expenditures Auto & Property Insurance 325,000 0 325,000 325,000 0 0.00% Unemployment Claims 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total expenditures 325,000 0 325,000 325,000 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 168,209 168,209 168,209 Ending fund balance 168,209 168,209 168,209 TOTAL OF ALL FUNDS Total of Revenues for all Funds Total of Expenditures for all Funds Total grant revenues (included in total revenues) Total Capital expenditures (included in total expenditures) 64,500,020 9,604,635 74,104,655 66,017,477 68,660,147 9,238,690 77,898,837 69,616,623 10,945,146 2,023,703 12,968,849 10,350,763 16,665,944 3,380,576 20,046,520 17,426,542 35 CITY OF SPOKANE VALLEY, WA 2016 Budget Revenues by Fund General Fund Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous, Investment Int., Transfers Total General Fund 11,479,200 18,210,500 867,400 1,556,400 333,700 1,154,000 2,024,528 1,587,400 1,443,500 595,200 227,025 39,478,853 Other Funds Street Fund 4,357,900 Paths & Trails Fund 8,500 Hotel/Motel Tax Tourism Facilities Fund 357,500 Hotel/Motel Tax Fund 550,300 Solid Waste 178,500 PEG Fund 90,000 CenterPlace Operating Reserve Fund 0 Service Level Stabilization Reserve Fund 6,500 Winter Weather Reserve Fund 600 Civic Facilities Replacement Fund 700 LTGO Bond Debt Service Fund 547,100 REET 1 Capital Projects Fund 801,000 REET 2 Capital Projects Fund 801,000 Street Capitial Projects Fund 11,767,791 Parks Capital Projects Fund 125,500 Civic Facilities Capital Projects Fund 345,400 Pavement Preservation Fund 2,301,500 Capital Reserve Fund 0 Stormwater Management Fund 1,871,500 Aquifer Protection Area 2,000,000 Equipment Rental & Replacement Fund 102,333 Risk Management Fund 325,000 Total Other Funds 26,538,624 Total All Funds 66,017,477 36 CITY OF SPOKANE VALLEY, WA 2016 General Fund Revenues $39,478,853 Recreation Program Fees Fines & Forfeitures 4% Service Revenues 4% State Shared Revenues 5% Franchise Fees/Business Registrations 3% / Gambling Taxes 1% Public Safety Sales Tax 2% Criminal Justice Sales Tax 4% 1% Miscellaneous 1% Property Tax 29% Sales Tax 46% Other Special Revenue Funds 2% Street Fund 6% CITY OF SPOKANE VALLEY, WA 2016 City Wide Revenues $ 66,017,477 Debt Service Fund 1% Capital Projects Funds 24% Stormwater Management Fund 3% General Fund 60% 38 APA Fund 3% Internal Service Funds 0% Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2016 Budget - General Fund Detail Revenues by Type 2012 Actual 10,799,123 0 10,799,123 15,427,377 724,052 1,286,302 2013 Actual 2014 Actual 10,841, 559 11,129, 377 0 0 10,841, 559 11,129, 377 16,587,617 759,889 1,358,956 17,440,083 812,280 1,455,313 2015 Budget 2016 Budget 11,277,100 11,479,200 0 0 11,277,100 11,479,200 17,628,400 820,100 1,468,700 18,210,500 867,400 1,556,400 17,437,731 18,706,461 19,707,676 19,917,200 20,634,300 Gambling and Leasehold Excise Tax Amusement Games 10,125 10,799 11,063 10,800 11,000 Card Games 541,696 382,651 429,376 446,000 249,000 Bingo & Raffles 1,802 638 1,227 1,200 1,200 Punch Boards & Pull Tabs 64,771 134,350 64,585 71,000 65,000 Leasehold Excise Tax 11,481 6,139 6,932 6,100 6,800 Leasehold Excise Tax (State) 770 770 770 700 700 630,645 535,347 513,954 535,800 333,700 Licenses & Permits General Business Licenses Comcast PEG Contribution Franchise Fees State Shared Revenues Streamline Mitigation of Sales Tax Payment in Lieu of Taxes - DNR CJ - High Crime MVET Criminal Justice - Population CJ Contracted Services CJ Special Programs DUI - Cities Liquor Board Excise Tax Liquor Board Profits 92,867 97,889 106,741 97,000 100,000 91,014 92,642 89,121 0 0 1,029,061 1,048,803 1,053,986 1,049,000 1,054,000 1,212,942 1,239,335 1,249,848 1,146,000 1,154,000 557,415 571,806 575,269 520,000 520,000 8,898 0 8,528 4,400 4,400 148,505 49,505 0 0 0 20,548 22,282 23,837 23,000 26,135 134,119 142,180 152,133 140,000 150,000 77,114 82,689 88,168 81,900 90,540 16,618 16,604 16,273 16,600 16,300 225,791 121,297 157,068 175,800 413,496 898,852 813,952 812,922 807,200 803,657 2,087,860 1,820,317 1,834,198 1,768,900 2,024,528 Service Revenues Airway Heights Bldg. Plan Rev. 10,476 471 0 500 0 Building Permits 640,896 920,921 819,234 700,000 800,000 Demolition Permits 3,446 3,860 4,836 3,900 4,000 Building & Planning Fees 95,403 103,645 381,282 100,100 126,400 Entertainment License 12,604 18,335 15,823 16,500 16,000 Grading Permits 3,444 3,551 4,049 3,200 3,500 Home Profession Fee 3,360 3,612 3,108 3,400 3,100 Mechanical Permits 84,045 80,927 108,759 81,000 85,000 Misc. Permits & Fees 11,117 5,203 8,168 6,100 7,100 Planning Fees 001.058.059.345.83.` 332,778 437,287 145,218 355,500 380,500 Plumbing Permits 50,829 49,688 63,667 49,000 60,000 Right of Way Permits 82,262 98,265 94,512 95,000 95,000 Code Enforcement 3,906 (13,423) 6,189 6,000 6,000 Temporary Use Permit Fees 471 942 471 800 800 1,335,037 1,713,284 1,655,315 1,421, 000 1,587,400 Fines and Forfeitures Public Safety False Alarm Services Public Safety Grants Fines & Forfeits - Traffic Other Criminal- Non Traffic Fines Recreation Program Charges Activity Fees (To use a recreational facility) Program Fees (To participate in a program) 170,262 183,032 0 180,000 195,000 61,255 66,846 59,265 40,000 50,000 586,000 558,378 761,179 603,400 566,000 683,641 688,201 639,820 683,700 632,500 1,501,158 1,496,458 1,460,263 1,507,100 1,443,500 438,226 452,000 401,920 379,800 400,300 168,250 78,065 197,482 183,700 194,900 606,476 530,065 599,401 563,500 595,200 Miscellaneous Investment Interest 88,008 61,206 41,910 70,000 45,000 Sales Tax Interest 6,086 3,120 3,978 5,000 5,000 SCRAPS pass-through/nonrecurring 0 0 57,259 0 1,000 Interest on Gambling Tax 2,728 1,937 256 2,000 2,000 Dept. of Ecology Grant 51,048 62,101 6,290 0 0 EECBG Grant 20,383 0 0 0 0 Police Precinct Rent & Maint. 41,636 51,530 48,558 51,500 48,500 Miscellaneous Revenue & Grants 5,611 12,265 5,343 2,000 2,000 215,500 192,158 163,594 130,500 103,500 Transfers Transfer -in -#101 (street admin) 39,600 39,700 39,700 39,700 39,700 Transfer -in -#120 0 50,787 0 0 0 Transfer -in -#105 (h/m tax -CP advertising) 30,000 30,000 30,000 30,000 30,000 Transfer - in - #106 (solid waste repayment) 0 0 0 40,425 40,425 Transfer -in -#402 (storm admin) 15,000 13,400 13,400 13,400 13,400 84,600 133,887 83,100 123,525 123,525 Total General Fund Revenue 35,911,072 37208871 38396726 38390625 39,478,853 39 CITY OF SPOKANE VALLEY, WA 2016 Budget - Other Funds Detail Revenues by Type 101 Street Fund Investment Interest Grants Revenues Motor Fuel (Gas) Tax Other Miscellaneous Revenues & Grants Transfers in - #302 Street Maintenance & Repair Charges Utilities tax 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget 4,056 0 2,037 3,000 3,000 173,185 172,530 0 0 0 1,846,990 1,868,055 1,878,476 1,859,900 2,004,900 64,415 9,848 24,587 10,000 10,000 7,614 27,375 0 0 0 0 7,774 0 0 0 2,735,484 2,562,722 2,461,060 2,565,100 2,340,000 4,831,743 4,648,303 4,366,160 4,438,000 4,357,900 103 Paths & Trails Fund Investment interest 67 51 0 0 0 Motor Fuel (Gas) Tax 7,790 7,879 7,957 7,800 8,500 7,857 7,930 7,957 7,800 8,500 104 Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax 0 0 0 178,700 357,500 Investment interest 0 0 0 0 0 0 0 0 178,700 357,500 105 Hotel/Motel Tax Fund Hotel/Motel Tax 490,004 518,672 549,267 550,000 550,000 Investment Interest 592 387 299 300 300 490,596 519,059 549,566 550,300 550,300 106 Solid Waste Sunshine administrative fee 0 0 0 125,000 125,000 Grant Proceeds 0 0 0 26,800 53,500 Transfers in - #001 (marketing/education) 0 0 60,000 0 0 0 0 60,000 151,800 178,500 107 PEG Fund Comcast PEG contribution 0 0 0 92,000 90,000 Investment Interest 0 0 0 0 0 Transfers in - #001 0 0 0 267,300 0 0 0 0 359,300 90,000 120 CenterPlace Operating Reserve Fund Investment Interest 0 0 0 0 0 0 0 0 0 0 121 Service Level Stabilization Reserve Fund Transfer in 0 0 0 0 Investment Interest 9,103 6,971 4,697 8,200 9,103 6,971 4,697 8,200 122 Winter Weather Reserve Fund Investment Interest 6,500 6,500 883 676 456 800 600 883 676 456 800 600 123 City Facilities Repair & Replacement Fund Investment Interest 2,099 1,607 1,083 1,300 700 Transfers in 397,000 0 0 0 0 399,099 1,607 1,083 1,300 700 204 Debt Service - LTGO 03 Fund 2014 LTGO Bond issue proceeds 0 0 7,660,694 0 0 Facilities District Revenue 432,320 437,120 423,844 373,800 380,300 Transfers in -#301 92,651 92,951 89,559 82,150 83,400 Transfers in -#302 92,651 92,952 89,559 82,150 83,400 617,623 623,023 8,263,656 538,100 547,100 40 301 REET 1 Capital Protects Fund Investment Interest REET 1 - 2nd Percent Misc. Revenues 302 REET 2 Capital Projects Fund Investment Interest REET 2 - 2nd .25 Percent Transfers in - Capital Grants fund CITY OF SPOKANE VALLEY, WA 2016 Budget - Other Funds Detail Revenues by Type 2012 Actual 1,204 654,264 9,601 665,069 2013 Actual 1,138 707,104 0 2014 Actual 793 790,781 0 708,242 791,574 2015 Budget 1,000 800,000 0 2016 Budget 1,000 800,000 0 801,000 801,000 1,762 1,349 909 1,000 1,000 531,442 614,929 776,648 800,000 800,000 6,477 0 0 0 0 539,681 616,278 777,557 801,000 801,000 303 Street Capital Protects Fund Developer Contributions 760,768 0 541 364,378 314,700 Grant Proceeds 3,852,253 3,475,351 1,825,974 10,321,343 8,797,263 Transfers in - #001 64,750 0 0 0 0 Transfers in - #101 476,659 138 5,038 0 0 Transfers in - #102 207,447 0 0 0 0 Transfers in - #301 Capital Projects 253,429 589,534 58,607 569,413 222,503 Transfers in - #302 Special Capital Projects 1,101,314 153,243 501,736 413,271 922,816 Transfers in - #310 140,139 0 0 0 0 Transfers in - #311 299,027 77,720 0 0 0 Transfers in - #312 Appleway Landscaping 0 8,348 253,645 0 0 Transfers in - #312 Sullivan Rd W Bridge 0 0 443,688 500,000 1,010,509 Transfers in - #312 Pines Underpass Pinecroft 0 0 0 0 500,000 Transfers in - #402 113,014 0 0 0 0 Miscellaneous 1,651 77 21 0 0 7,270,451 4,304,412 3,089,249 12,168,405 11,767,791 309 Parks Capital Protects Fund Investment Interest 848 660 444 500 500 Contributions and Donations 0 25,000 7,850 0 0 Transfers in- #001 106,250 50,000 242,298 115,575 125,000 Transfers in- #103 0 0 50,000 0 0 Transfers in- #105 0 0 0 68,000 0 Transfers in -#312 0 0 911,433 540,600 0 Grant Proceeds 0 0 0 0 0 107,098 75,660 1,212, 025 724,675 125,500 310 Civic Facilities Capital Projects Fund Investment Interest 5,349 1,771 1,193 1,200 1,200 Sale of land 0 0 839,285 0 0 Transfers in - #001 7,577 0 0 0 0 Future C.H. bond pmt > $424.6k lease pmt 0 0 0 67,600 72,500 Future C.H. o&m costs 0 0 0 271,700 271,700 Transfers in - #312 0 0 0 5,221,088 0 12,926 1,771 840,478 5,561,588 345,400 311 Pavement Preservation Fund Grants 0 35,995 2,042,715 971,032 0 Investment Interest 0 2,751 1,853 0 0 Transfers in - #001 2,045,503 0 888,823 920,000 943,800 Transfers in - #101 0 282,000 282,000 206,618 67,342 Transfers in - #123 0 616,284 616,284 616,284 559,786 Transfers in - #301 0 150,000 184,472 251,049 365,286 Transfers in - #302 0 150,000 184,472 251,049 365,286 2,045,503 1,237,030 4,200,619 3,216,032 2,301,500 312 Capital Reserve Fund Developer Contributions 0 3,180 4,675 0 0 Transfers in - #001 0 7,826,207 2,443,507 1,783,512 0 0 7,829,387 2,448,182 1,783,512 0 41 402 Stormwater Management Fund Grant Proceeds Developer Contributions Miscellaneous Revenue Investment Interest Stormwater Management Fee CITY OF SPOKANE VALLEY, WA 2016 Budget - Other Funds Detail Revenues by Type 2012 Actual 64,838 0 0 2,658 1,834,740 1,902,236 2013 Actual 233,165 0 4,143 1,992 1,869,081 2014 Actual 76,097 51,492 1,500 1,342 1,865,413 2,108,381 1,995,844 2015 Budget 389,674 0 0 1,500 1,880,000 2016 Budget 0 0 0 1,500 1,870,000 2,271,174 1,871,500 403 Aquifer Protection Area Fund Spokane County 510,936 484,343 461,828 500,000 500,000 Grant DOE - Broadway SD Retrofit 0 859,310 699,913 1,260,000 0 Grant DOE - Sprague Park to University LID 0 0 0 0 1,500,000 Transfers in - #402 (DOE for Decant Proj) 0 0 50,125 0 0 Grant - Sprague Swales 96,291 0 0 0 0 Investment Interest 0 0 0 0 0 607,227 1,343,653 1,211,866 1,760,000 2,000,000 501 Equipment Rental & Replacement Fund Investment Interest 1,498 1,176 792 1,000 1,000 Interfund Equip & Vehicle Lease 102,744 0 0 Transfers in - #001 15,400 0 0 19,300 23,500 Transfers in - #001 (Vehicle Lease) 94,844 177,744 0 0 0 Transfers in - #101 9,100 0 25,849 12,077 31,000 Transfers in - #101 (plow replace) 0 0 0 0 40,000 Transfers in- #402 0 0 25,843 4,167 6,833 120,842 178,920 155,228 36,544 102,333 502 Risk Management Fund Transfers in - #001 319,000 319,000 325,000 325,000 325,000 Investment Interest 9 7 5 0 0 319,009 319,007 325,005 325,000 325,000 Total of "Other Fund" Revenues 19,966,905 24,530,311 30,301,203 35,683,230 26,538,624 General Fund Revenues 35,911,072 37,208,871 38,396,726 38,390,625 39,478,853 Total Revenues 55,878,021 61,739,182 68,697,928 74,073,855 66,017,477 42 CITY OF SPOKANE VALLEY, WA 2016 Budget Expenditures by Fund and Department General Fund Council 506,869 City Manager 1,197,254 Public Safety 24,844,030 Operations & Administrative Deputy City Manager 737,002 Finance 1,253,080 Human Resources 255,694 Public Works 966,870 Community & Economic Development Administration 622,107 Economic Development 345,157 Development Services 1,486,637 Building 1,344,165 Parks & Recreation Administration 296,871 Maintenance 838,343 Recreation 228,197 Aquatics 461,200 Senior Center 95,781 CenterPlace 882,223 General Government 3,578,000 Total General Fund 39,939,480 Other Funds Street Fund 4,382,900 Paths & Trails Fund 0 Hotel/Motel Tax - Tourism Facilities Fund 0 Hotel/Motel Tax Fund 590,000 Solid Waste 178,500 PEG Fund 24,500 CenterPlace Operating Reserve Fund 0 Service Level Stabilization Fund 0 Winter Weather Reserve Fund 500,000 Civic Facility Replacement Fund 559,786 LTGO Bond Debt Service Fund 547,100 REET 1 Capital Projects Fund 671,189 REET 2 Capital Projects Fund 1,371,502 Street Capital Projects Fund 11,767,791 Parks Capital Projects Fund 228,000 Civic Facilities Capital Projects Fund 294,200 Pavement Preservation 2,156,051 Capital Reserve Fund 1,510,509 Stormwater Management Fund 2,240,115 Aquifer Protection Area 2,000,000 Equipment Rental & Replacement (ER&R) 330,000 Risk Management Fund 325,000 Total Other Funds 29,677,143 Total All Funds 69,616,623 43 Community & Economic Development 10% Public Works 2% Operation & Administrative 6% CITY OF SPOKANE VALLEY, WA 2016 General Fund Expenditures $ 39,939,480 Public Safety 762% Council & Executive 4% 44 General Government 9°% Parks & Recreations 7% Tourism Promotion 1% CITY OF SPOKANE VALLEY, WA 2016 City Wide Expenditures $ 69,616,623 Capital Projects Funds 26% Gen Gov / Risk Mgmt / ER&R 5% Risk Management 1% Debt Service 1% Street Fund 6% Parks & Recreation 4% Community & Economic Development 5% Council / Executive/ Ops & Admin 7% Public Safety 36% Stormwater & APA Funds 6% Other Activities 2% 45 City Council City Manager and City Attorney Public Safety Operations & Administrative Deputy City Manager Finance Human Resources Wages, Benefits & Payroll Taxes 220,634 1,048,669 6,500 CITY OF SPOKANE VALLEY, WA 2016 Budget General Fund Expenditures by Department and Type Supplies 4,550 5,360 27,500 Services & Charges 281,685 143,225 394,750 Intergovernmental 0 0 24,415,280 Interfund 0 0 0 Capital Expenditures Total 0 506,869 0 1,197,254 0 24,844,030 660,102 2,500 74,400 0 0 0 737,002 1,222,580 6,000 24,500 0 0 0 1,253,080 230,698 700 24,296 0 0 0 255,694 Public Works 876,364 18,000 72,506 0 0 0 966,870 Planning & Community Development Admin 250,407 3,100 368,600 0 0 0 622,107 Economic Development 317,257 1,100 26,800 0 0 0 345,157 Development Services 1,173,837 21,050 271,750 20,000 0 0 1,486,637 Building 1,256,565 28,200 59,400 0 0 0 1,344,165 Parks & Recreation Administration 246,821 5,900 44,150 0 0 0 296,871 Maintenance 0 5,500 832,843 0 0 0 838,343 Recreation 161,397 7,600 59,200 0 0 0 228,197 Aquatics 0 14,000 447,200 0 0 0 461,200 Senior Center 88,481 1,600 5,700 0 0 0 95,781 CenterPlace 475,925 76,024 330,274 0 0 0 882,223 General Government 0 87,600 1,299,900 301,500 1,738,000 151,000 3,578,000 Total $ 8,236,237 $ 316,284 $ 4,761,179 $ 24,736,780 $ 1,738,000 $ 151,000 $ 39,939,480 46 CITY OF SPOKANE VALLEY, WA 2016 Budget General Fund Department Changes from 2015 to 2016 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Legal Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Public Safety Non -Departmental (Fines & Forfeits) Wages/Payroll Taxes/Benefits Supplies Other Services and Charges Intergovernmental Services Total Deputy City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Finance/IT Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Human Resources Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2015 Budget 214,379 4,550 294,185 513,114 623,173 3,350 61,840 688,363 379,917 2,540 79,382 2016 Budget 220,634 4,550 281,685 506,869 651,463 3,350 62,490 717,303 397,206 2,010 80,735 461,839 479,951 733,500 3,800 28,000 492,650 22, 895, 542 24,153,492 627,478 2,500 61,325 691,303 649,500 6,500 27,500 394,750 23,625,499 24, 703, 749 660,102 2,500 74,400 737,002 1,172,483 1,222,580 6,000 6,000 25,396 24,500 1,203,879 1,253,080 218,109 700 24,508 243,317 230,698 700 24,296 255,694 Difference Between 2015 and 2016 Increase (Decrease) Ok 6,255 2.92% 0 0.00% (12,500) (4.25%) (6,245) (1.22%) 28,290 0 650 4.54% 0.00% 1.05% 28,940 4.20% 17,289 4.55% (530) (20.87%) 1,353 1.70% 18,112 3.92% (84,000) (11.45%) 2,700 71.05% (500) (1.79%) (97,900) (19.87%) 729,957 3.19% 550,257 2.28% 32,624 0 13,075 5.20% 0.00% 21.32% 45,699 6.61% 50,097 0 (896) 4.27% 0.00% (3.53%) 49,201 4.09% 12,589 5.77% 0 0.00% (212) (0.87%) 12,377 5.09% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2016 Budget General Fund Department Changes from 2015 to 2016 (Continued from previous page) Public Works Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2015 Budget 834,363 19,000 68,551 921,914 2016 Budget 876,364 18,000 72,506 966,870 Community Dev.-Admin Wages, Payroll Taxes & Benefits 237,394 250,407 Supplies 3,100 3,100 Services & Charges 20,600 18,600 Total 261,094 272,107 Community Dev.-Economic Development Wages, Payroll Taxes & Benefits 274,776 317,257 Supplies 1,000 1,100 Services & Charges 22,500 26,800 Total 298,276 Community Dev.-Dev. Sery Wages, Payroll Taxes & Benefits Supplies Services & Charges Intergovernmental Services Total Community Dev.-Building Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 1,122, 644 21,050 281,250 0 345,157 1,173, 837 21,050 271,750 20,000 1,424,944 1,486,637 1,288,902 1,256,565 28,200 28,200 63,800 59,400 1,380,902 1,344,165 Parks & Rec- Admin Wages, Payroll Taxes & Benefits 228,697 Supplies 8,450 Services & Charges 34,225 Total 271,372 Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 0 20,000 824,642 844,642 Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 153,924 Supplies 7,750 Services & Charges 64,500 Total 226,174 246,821 5,900 29,150 281,871 0 5,500 832,843 838,343 161,397 7,600 59,200 228,197 Difference Between 2015 and 2016 Increase (Decrease) Ok 42,001 (1,000) 3,955 5.03% (5.26%) 5.77% 44,956 4.88% 13,013 0 (2,000) 5.48% 0.00% (9.71 %) 11,013 4.22% 42,481 100 4,300 15.46% 10.00% 19.11% 46,881 15.72% 51,193 0 (9,500) 20,000 4.56% 0.00% (3.38%) 0 61,693 4.33% (32,337) 0 (4,400) (2.51 %) 0.00% (6.90%) (36,737) (2.66%) 18,124 (2,550) (5,075) 7.92% (30.18%) (14.83%) 10,499 3.87% 0 0.00% (14,500) (72.50%) 8,201 0.99% (6,299) (0.75%) 7,473 (150) (5,300) 4.85% (1.94%) (8.22%) 2,023 0.89% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2016 Budget General Fund Department Changes from 2015 to 2016 (Continued from previous page) Parks & Rec- Aquatics Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2015 Budget 2016 Budget Difference Between 2015 and 2016 Increase (Decrease) Ok 0 0 0 0 7,200 14,000 6,800 94.44% 489,000 447,200 (41,800) (8.55%) 496,200 461,200 (35,000) (7.05%) Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 84,285 88,481 4,196 4.98% Supplies 2,500 1,600 (900) (36.00%) Services & Charges 5,200 5,700 500 9.62% Total 91,985 95,781 3,796 4.13% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 435,609 475,925 40,316 9.26% Supplies 66,963 76,024 9,061 13.53% Services & Charges 322,425 330,274 7,849 2.43% Total 824,997 882,223 57,226 6.94% Pavement Preservation Council Designation 920,000 943,800 Total 920,000 943,800 23,800 2.59% 23,800 2.59% General Government Wages, Payroll Taxes & Benefits 0 0 0 0 Supplies 70,650 87,600 16,950 23.99% Services & Charges 1,292,550 1,299,900 7,350 0.57% Intergovernmental Services 300,500 301,500 1,000 0.33% Capital outlays 46,500 43,000 (3,500) (7.53%) Total 1,710,200 1,732,000 21,800 1.27% Transfers out - #309 park capital proj 0 125,000 125,000 0 Transfers out - #310 bond pmt 67,600 72,500 4,900 7.25% Transfers out - #310 city hall o&m costs 271,700 271,700 0 0.00% Transfers out - #502 325,000 325,000 0 0.00% Total recurring expenditures 38,292,307 39,326,199 1,033,892 2.70% Summary by Category Wages, Payroll Taxes & Benefits 7,899,933 8,236,237 336,304 4.26% Supplies 303,503 316,284 12,781 4.21% Services & Charges 4,528,529 4,396,179 (132,350) (2.92%) Pavement Preservation 920,000 943,800 23,800 2.59% Transfers out - #309 parks capital proj 0 125,000 125,000 0.00% Transfers out - #310 bond pmt 67,600 72,500 4,900 7.25% Transfers out - #310 city hall o&M cost 271,700 271,700 0 0.00% Transfers out - #502 325,000 325,000 0 0.00% Non -Departmental (fines & forfeits) 733,500 649,500 (84,000) (11.45%) Intergovernmental Svc (public safety) 22,895,542 23,625,499 729,957 3.19% Intergovernmental Svc 300,500 321,500 21,000 6.99% Capital outlay 46,500 43,000 (3,500) (7.53%) 38,292,307 39,326,199 1,033,892 2.70% Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2016 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2015 • Pursued a legislative capital budget request for the Appleway Trail Project, parkland acquisition and the Barker Road grade separation. Appleway Trail: Based on Council approval of the use of City funds, construction on the portion of the trail between University and Pines Road was completed. This included a plaza at University Road, trees, irrigation lines and trail lighting. At the legislative level, the City was awarded $1.8 million for future construction of the trail project. Barker Road Overpass: The City was successful at including the Barker Road overpass in the draft version of the Transportation package, but unfortunately it was not included in the final version adopted by the Legislature. Staff worked to prepare and submit a $21M TIGER VII grant application for the Barker Road Grade Separation. • Continued to expand where possible, an economic development plan, including review and evaluation of Spokane Valley's development regulations and how they compare with other jurisdictions; and completed plans for a new city hall. Staff completed the review and evaluation of development regulations and brought forth multiple code amendments for Council approval. Land was purchased and American West Architects were hired to begin plans for the new city hall. Staff also developed a budget and provided options for the funding of a new city hall. • Focus on sustainability of Street Preservation program beyond 2016. The Street Preservation program is sustainable through 2020. Over the past year, staff has been looking at ways to further sustain financially the current pavement preservation program. Staff has applied for and received grant funds equating to approximately $1.2M per the years 2017-2019 through the Surface Transportation Program grants. • Evaluate law enforcement needs based on calls for service, crime rates, business and population growth and other supporting data. A staffing analysis was completed that resulted in the addition of two patrol officers. A Power Shift was created as well so staffing levels could be matched to peak call load times of day. Supported funding for the new CAD/RMS system including the support of a Crime Analyst Position. This position will serve to pull crime information from the CAD/RMS system and various report sources to inform officers and point out trends to better utilize resources. • Worked toward completion of the Comprehensive Plan Review. Goals for 2016 • Continue to work with state and federal legislators for possible financial assistance for the Barker Road Bridge Grade Separation. • Develop a strategic plan for funding and completion of all grade separation projects. • Continue and expand, where possible, economic development efforts, including construction of the new City Hall. Complete retail and tourism studies, develop and implement strategies. • Pursue a sustainability plan in connection with the City's Street Preservation program, to include sustained funding in the City's Street Fund #311 to address concerns beyond the year 2020. • Evaluate and discuss increasing costs to public safety, including law enforcement. Seek long-term solutions to keeping costs in check while better serving the community. • Work toward completion of the Comprehensive Plan update. 50 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2016 Budget Personnel - FTE Equivalents Mayor Council Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Legislative Branch Budget Summary 2012 Actual 1.0 6.0 7.0 2013 Actual 1.0 6.0 7.0 2014 Actual 1.0 6.0 7.0 2015 Budget 1.0 6.0 7.0 2016 Budget 1.0 6.0 7.0 $ 165,571 $ 174,891 $ 191,856 $ 214,379 $ 220,634 3,605 3,577 2,379 4,550 4,550 171,819 161,333 211,573 294,185 281,685 $ 340,995 $ 339,801 $ 405,808 $ 513,114 $ 506,869 51 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2016 Budget 013 - City Manager This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals; fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2015 • In addition to supporting the 2015 Council Goals as referenced under the Legislative Budget: • Meetings were held with Federal and State Representatives on behalf of the interests of our City. The Council, City Manager & City Attorney participated in over 15 meetings with state and federal representatives in the first 6 -months of 2015. These meetings were held locally, in Olympia and two separate trips to WA D.C. were made by the City Manager & one Council Member. Legislature relating to the Barker Road overpass/ underpass; marijuana consumption in public places; lien authority; and liquor revenues were topics of discussion. • Continued further efforts in promotion of the City, including the contract development for tourism promotion, a strategic economic development plan and the recruitment of an Economic Development Specialist to our City. • Presented Council with a balanced 2016 Budget. • Provided leadership support for strengthening and promoting Spokane Valley's core values and fiscal policies. Goals for 2016 In addition to the support of the 2016 Council Goals as referenced under the Legislative Budget: • Present Council with a balanced 2017 Budget. • Work with Federal and State Lobbyists on behalf of the interests of our City. • Prepare Legislative Agenda for Council consideration. • Strengthen economic development. 015 - Legal Accomplishments for 2015 • Worked with Council and staff on seeking passage of changes to state law on code compliance lien authority and marijuana regulatory reform including traveling to Olympia to testify before the Senate. • Provided legal support in identifying long-term land use priorities and options for framing policy decisions, advising Council on local and procedural issues related to adoption of 2015 Comprehensive Plan Update. • Provided advice regarding distribution of 2014 lodging tax allocations; advised and worked with staff, LTAC and City Council in drafting and passage of Ordinance 15-008 imposing additional 1.3% lodging tax. • Drafted Ordinance 15-012 reducing gambling tax on social card playing. • Drafted/assisted with adoption of indigent defense standards to comply with state laws. • Participated with Council and outside counsel for preparation and passage of mining moratorium to preserve the status quo while the City develops policy decisions for locating mining operations within the City. • Participation on the Spokane Regional Law & Justice Council and the Strategic Planning Committee. Goals for 2016 • Advise Council and staff in furtherance of goal to develop and adopt the Comprehensive Plan Update. • Have a fully -operational office that proactively assists in program development, advises all departments on legal issues in a timely manner and manages all potential and existing litigation. • Work with Community and Economic Development and Finance in identifying and implementing economic development options. • Assist other departments in analyzing and mapping existing processes to determine compliance with laws and whether higher levels of customer service can be achieved. Personnel - FTE Equivalents City Manager City Attorney City Clerk Deputy City Attorney Deputy City Clerk Administrative Assistant - Legal Administrative Assistant (CC) Executive Assistant (CM) Total FTEs Interns Budget Summary 2012 Actual 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 2013 Actual 2014 Actual 2015 Budget 2016 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 8.0 8.0 8.0 3.5 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 847,380 $ 922,074 $ 953,434 $ 1,003,090 $ 1,048,669 Supplies 4,501 1,811 2,787 5,890 5,360 Services & Charges 174,453 159,747 126,171 141,222 143,225 Nonrecurring expenses - - 3,000 - TotalExecutive&Legislative Support $ 1,026,334 $ 1,083,632 $ 1,082,392 $ 1,153,202 $ 1,197,254 52 Fund: 001 General Fund Spokane Valley Dept: 016 Public Safety 2016 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. $ 2,225,352 $ 20,212,709 $ 1,301,055 $ 295,133 Non -Departmental Fines and forfeitures to the State of Washington $ 649,500 Grant expenditures 20,000 Construct offices for unit supervisors - Nonrecurring 0 Capital outlay - CAD / RMS - Nonrecurring 140,281 Total $ 24,844,030 53 Judicial System: District Court Contract Public Defender Contract Prosecutor Contract Pretrial Services Contract Prosecutor - Funded by JAG Grant City of Spokane Valley 2016 Budget 016 - Public Safety 2012 Actual $ 792,455 769,295 421,087 102,300 0 2013 Actual $ 868,861 617,999 406,875 108,655 0 2014 Actual $ 820,628 649,831 410,196 117,048 0 Subtotal Judicial System 2,085,137 2,002,390 1,997,703 Law Enforcement System: Sheriff Contract 16,853,600 17,701,607 17,731,187 18,896,608 19,713,401 Emergency Management Contract 80,877 80,428 82,237 84,892 90,558 Wages, Payroll Taxes & Benefits 2,389 3,642 6,506 3,800 6,500 Operating Supplies 6,497 3,980 3,388 5,000 4,000 Repair & Maintenance. Supplies 693 2,343 3,343 3,000 3,500 Janitorial Supplies 1,062 0 0 0 0 Small Tools & Minor Equipment 0 0 0 0 0 Electricity/Gas 21,603 21,865 20,887 25,000 22,000 Water 1,385 1,210 1,497 1,500 1,600 Sewer 849 851 850 900 900 Waste Disposal 3,504 3,460 3,462 3,500 3,500 Copier Maintenance 0 0 0 0 0 Law Enf. Bldg Maintenance Contract 59,194 80,283 58,331 55,000 60,000 Taxes and Assessments 358 715 715 750 750 Miscellaneous Srvs/Contingency 0 0 250 350,000 250,000 Crywolf Charges & Fees 45,568 44,412 48,348 50,000 50,000 Sterling Bank Fees 5,057 5,111 5,726 5,500 6,000 Crywolf Refunds 0 0 0 500 0 Subtotal Law Enforcement System: 17,082,636 17,949,907 17,966,727 19,485,950 20,212,709 Jail System: Jail Contract 976,681 713,292 996,557 1,368,475 1,301,055 Work Release (Geiger) 429,420 508,704 151,158 0 Subtotal Jail System: 1,406,101 1,221,996 1,147,715 1,368,475 1,301,055 2015 Budget $ 902,201 813,554 420,151 117,738 0 2016 Budget $ 822,076 832,182 448,722 122,372 2,253,644 2,225,352 Other: Capital Outlays/Communications 206,445 0 0 0 0 Fines & Forfeitures State Remittance 682,014 664,681 637,014 733,500 649,500 Animal Control Contract 284,926 295,556 287,081 291,923 295,133 Non -Capital Equipment for JAG Grant 16,253 3,272 0 20,000 20,000 Non -Capital Equip for ARRA JAG Grant 26,099 203 0 0 0 Settle & Adjust 0 118,273 0 0 0 Non -Capital Equipment for 2011 JAG Grant 0 9,297 8,010 0 0 Non -Capital Equipment for 2012 JAG Grant 0 23,978 0 0 0 Non -Capital Equipment for 2013 JAG Grant 0 0 20,495 0 0 Non -Capital Equipment for WASPC Grant 0 4,771 6,020 0 0 ARRA JAG - Wireless Cards 488 0 0 0 0 2009 JAG - Wireless Cards 6,336 0 0 0 0 JAG - Wireless Cards 3,213 10,119 3,979 0 0 SVPD Wireless Cards 0 0 434 0 0 Building Replacement Costs 80,000 0 0 0 0 Nighttime Seatbelt Patrol Overtime 1,783 1,611 1,647 0 0 Maintenance 0 0 7,468 25,000 0 Drive Hammered - Get Nailed Grant 5,876 10,811 19,802 0 0 Building Repair & Maintenance 0 0 7,679 0 0 Office Furniture & Equipment 0 0 14,480 0 0 Stickman Knows 3,992 0 0 0 0 Capital outlay - CAD / RMS 0 0 0 309,700 140,281 Subtotal Other: 1,317,425 1,142, 572 1,014,109 1,380,123 1,104,914 Total Public Safety $ 21,891,299 $ 22,316,865 $ 22,126,254 $ 24,488,192 $ 24,844,030 54 $20,000,000 - $18,000,000 - $16,000,000 - $14,000,000 - $12,000,000 - $10,000,000 - $8,000,000 - $6,000,000 - $4,000,000 - $2,000,000 - $- $902,201 813,554 City of Spokane Valley 2016 Budgeted Contract Expenditures 420,151 18,896,608 84,892 55,000 1,368,475 291,923 District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Contract Contract Contract Management Maintenance Contract Contract Contract 55 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2016 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Operations & Administrative Services Department, assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2015 • Following the 2014 addition of two police officers to the Spokane Valley police department and the 2015 implementation of the Power Shift we have begun to evaluate: -Response times for specific priority calls compared in days with the power shift implemented to non -power shift days. -Percentage of deputy initiated incidents including the development of trendline comparisons between power shift and non -power shift areas. -Percentage of property crime cases solved compared to unincorporated areas where changes have not taken place. • Continued development and implementation of comprehensive Solid Waste public information outreach efforts that informed and familiarized citizens with new system, and that met public information goals in the Solid Waste Management Plan. • Continued public information support that informed and involved the community for Sullivan Road Bridge project and Appleway Trail project. • Launched limited social media outreach for Snowlnfo and Traffic Alerts. • Refined the plan to finance the design and construction of a new City Hall building which will include a combination of cash on hand and the 2016 issuance of limited tax general obligation bonds. Goals for 2016 • Continue to identify, implement and evaluate performance measure to assess the effectiveness of changes driven by a law enforcement staffing analysis which resulted in the addition of two police officers in 2014 and the implementation of the power shift. • Enhance community interest and involvement in City government. • Formalize public accountability in City operations through incorporating the Business Plan into decision making and establishing a toolbox for evaluating the City's contract services. • In conjunction with the City's Finance and Legal departments, work with a financial advisor and bond underwriter towards the early 2016 issuance of limited tax general obligation (LTGO) bonds, the proceeds of which will be used towards the construction of a new City Hall building. • Coordinate the efforts of the City Hall construction team. Personnel - FTE Equivalents Deputy City Manager Senior Administrative Analyst Public Information Officer Administrative Analyst Administrative Assistant Office Assistant II Office Assistant I Total FTEs Intern Budget Summary 2012 Actual 1.0 1.0 1.0 1.0 2.0 1.0 1.0 8.0 2013 Actual 2014 Actual 2015 Budget 2016 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 6.0 6.0 6.0 6.0 1.0 1.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 404,685 $ 402,012 $ 496,278 $ 627,478 $ 660,102 Supplies 1,728 1,153 2,519 2,500 2,500 Services&Charges 23,650 56,162 36,663 61,325 74,400 Total Deputy City Manager Division $ 430,063 $ 459,327 $ 535,460 $ 691,303 $ 737,002 56 Fund: 001 General Fund Spokane Valley Dept: 018 Operation & Administrative Services 2016 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit conducted by the Washington State Auditor's Office. Accomplishments for 2015 . Implemented State Auditor recommendations. . Improved financial statement preparation process and accuracy. . Completed the 2014 CAFR by May 30, 2015. . Acquired 1 -Ford Escape for use by the Community Development Department that replaces a 2003 Chevy S10 pickup. . Continued the process of virtualizing servers. . Replaced approximately 30 desktop computers that were at the end of their life cycle. . Replaced copiers for the Finance and Public Works Departments that were at the end of their life cycle. . Completed phases 1 and 2 of a network switch replacement project. Goals for 2016 . Implement 2014 audit recommendations . Work towards continued improvement and accuracy in the financial statement preparation process. . Complete the 2015 CAFR by May 30, 2016, and receive a "clean audit opinion". . Maintain consistent levels of service in payroll, accounts payable, budget development, periodic financial report preparation and information technology services. . Continue with the process of virtualizing servers using VMware. . Continue with the ongoing process of refining the replacement program for IT hardware resources. . Complete the third and final phase of a network switch replacement project. . In conjunction with the City's Deputy City Manager and Legal departments, work with a financial advisor and bond underwriter towards the issuance of limited tax general obligation (LTGO) bonds, the proceeds of which will be used towards the construction of a new City Hall building. Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician IT Specialist GIS/Database Administrator Help Desk Technician Total FTEs Intern Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Finance Division Budget Summary 2012 Actual 1.00 1.00 3.00 2.00 3.00 1.00 0.00 11.00 2013 Actual 2014 Actual 2015 Budget 2016 Budget 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.75 3.75 3.75 3.75 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 10.75 11.75 11.75 11.75 1.0 0.0 0.0 0.0 0.0 $ 895,125 7,026 18,664 $ 1,008,218 2,791 21,218 $ 1,057,271 4,946 36,520 $ 1,172,483 6,000 25,396 $ 1,222,580 6,000 24,500 $ 920,815 $ 1,032,227 $ 1,098,737 $ 1,203,879 $ 1,253,080 57 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2016 Budget 016 - Human Resources Division Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2015 • Bargained a successor labor relations contract with represented employee of the City. • Achievement of the 2014 WellCity Award presented by the Association of Washington Cities. • Supported the economic development goals of the City through website and mobile app management. • Deployed a redesigned City Website that supports the strategic goals of the City. Goals for 2016 • Implement changes consistent with the successor labor agreement. • Continue to build the foundation for a lasting Wellness Program through management support and employee involvement. • Redesign the City's Mobile App to be consistent with the City's website. • Meet the required Hazardous Materials idenfication consistent with the Globalized Harmonized System. • Continue to provide guidance to City officials through the implementation of the Affordable Care Act. Personnel - FTE Equivalents Human Resource Manager Human Resources Technician Total FTEs Budget Summary 2012 Actual 1.0 1.0 2.0 2013 Actual 1.0 1.0 2.0 2014 Actual 1.0 1.0 2.0 2015 Budget 1.0 1.0 2.0 2016 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 187,339 $ 197,822 $ 208,063 $ 218,109 $ 230,698 Supplies 461 640 679 700 700 Services & Charges 24,278 13,645 20,941 24,508 24,296 Total Human Resources Division $ 212,078 $ 212,107 $ 229,683 $ 243,317 $ 255,694 58 Fund: 001 Dept: 032 General Fund Public Works Spokane Valley 2016 Budget The Public Works Department oversees the City's transportation system, which includes construction and maintenance of streets and stormwater systems, operations and maintenance of traffic signs and signals and transportation planning. Accomplishments for 2015 • Worked on the design phase of ninteen projects and the construction phase of eleven projects. • Developed the 2016-2021 Six Year Transportation Improvement Program. • Submitted twelve grant applications for various capital projects; received $3.5 million as of July 2015. • Completed the biannual update to the Pavement Management Plan. • Completed six Street Preservation Projects as a cost of $2.6 million. Goals for 2016 • Implement approved capital projects. • Provide planning for development of the updated Transportation Improvement Plan. • Prepare and submit grant applications for capital projects. • Complete 2016 Pavement Preservation Projects as approved. Personnel - FTE Equivalents Public Works Director Administrative Assistant Assistant Engineer (CIP) Engineering Technician I Engineering Technician II Limited Term Cnstrctn Inspector -Bridge Maint./Construction Inspector (ROW) Senior Engineer Senior Engineer -Proj Mgmt Planning Grants Engineer Total FTEs Budget Summary 2012 Actual 1.0 2.0 1.0 1.0 2.0 0.0 1.0 2.0 1.0 0.0 11.0 2013 Actual 1.0 2.0 1.0 2.0 1.0 0.5 0.0 2.0 1.0 0.0 10.5 2014 Actual 1.0 2.0 1.0 2.0 1.0 0.5 0.0 1.0 2.0 0.375 10.875 2015 Budget 1.0 2.0 1.0 2.0 1.0 0.5 0.0 1.0 2.0 0.375 10.875 2016 Budget 1.0 2.0 1.0 (1) 2.0 (1) 1.0 (1) 0.5 (2) 0.0 1.0 2.0 (1) 0.375 (3) 10.875 Budget Detail Wages, Payroll Taxes & Benefits $ 516,757 $ 557,708 $ 647,097 $ 834,363 $ 876,364 Supplies 15,882 12,975 10,481 19,000 18,000 Services & Charges 104,612 88,004 51,768 68,551 72,506 Capital Outlay 69,344 0 0 0 0 Nonrecurring expenses 0 0 9,540 0 0 Total Public Works $ 706,595 $ 658,687 $ 718,886 $ 921,914 $ 966,870 (1) Only 50% is budgeted to the public works department in the General Fund with the balance budgeted as a part of capital projects funds. (2) This position is budgeted 50% as a part of capital projects funds and 50% street fund. (3) This position is budgeted 37.5% to public works, 37.5% to street fund, and 25% to stormwater fund. 59 Fund: 001 Dept: 050 General Fund Community & Economic Development Administrative Division Spokane Valley 2016 Budget The Administrative Division provides overall management and oversight of the Community Development Department including the permitting operation, long-range planning, development engineering, and code compliance and provides staff support through administration of the department's budget, provides administrative support and department training. Accomplishments for 2015 • Assisted with the City's economic development plan. • Continued to implement a document control system for documents and forms. • Assisted in City's Marketing Plan. • Assisted in City Hall project. Goals for 2016 • Continue to assist with the City's economic development plan. • Continue to implement a document control system for documents and forms. • Assist in City's Marketing Plan • Assist in City Hall project Personnel - FTE Equivalents Community Development Director Administrative Assistant Office Assistant I Total FTEs Budget Summary 2012 Actual 1.0 1.0 1.0 3.0 2013 Actual 1.0 1.0 0.0 2.0 2014 Actual 1.0 1.0 0.0 2.0 2015 Budget 1.0 1.0 0.0 2.0 2016 Budget 1.0 1.0 0.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 269,228 $ 215,537 $ 227,397 $ 237,394 $ 250,407 Supplies 3,854 2,399 3,582 3,100 3,100 Services & Charges 34,934 6,949 12,022 20,600 18,600 Intergovernmental Payments 0 0 0 0 0 Nonrecurring Professional Services 0 0 32,410 395,000 350,000 Total Administrative Division $ 308,016 $ 224,885 $ 275,410 $ 656,094 $ 622,107 60 Fund: 001 Dept: 051 General Fund Community & Economic Development Economic Development Division Spokane Valley 2016 Budget The Economic Development Division will work closely with the City Manager to pursue economic development strategies which attract and retain businesses within the City. Staff develop collaborative relationships with businesses and economic development partners, use technology to support ED programs, building marketing plans, pursue infrastructure improvements and promote the City to businesses and visitors. Accomplishments for 2015 • Continued to collaborate with economic development partners. • Analyzed the fiscal and economic impacts of recruiting. • Facilitated a workshop with brokers and property owners to develop understanding of the City's retail market. • Analyzed incentives in WA State and developed a draft economic development tool box. • Analyzed targeted infrastructure investments to support higher level of development intensities. • Analyzed the economic benefits of the Appleway Trail. • Collaborated on a marketing plan. • Researched/analyzed the benefits of a newa GIS system . Goals for 2016 • Develop an economic development strategic plan. • Develop a retail recruitment strategy. • Continue to collaborate with economic development partners. • Develop GIS system to promote economic development applications. • Develop tools and programs to support small business retention and expansion. • Pursue infrastructure improvements to foster economic development. • Develop a RFQ to hire a consultant to develop marketing plan. • Research Community Development Block Grant (CDBG) program opportunities. • Develop a historic preservation program. Personnel - FTE Equivalents Engineer Senior Planner - CD E.D. Project Specialist Total FTEs Budget Summary 2012 Actual 0.0 0.0 0.0 0.0 2013 Actual 0.0 0.0 0.0 0.0 2014 Actual 0.0 0.0 0.0 0.0 2015 Budget 0.5 1.0 1.0 2.5 2016 Budget 0.65 1.0 1.0 2.65 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 274,776 $ 317,257 Supplies 0 0 0 1,000 1,100 Services & Charges 0 0 0 22,500 26,800 Intergovernmental Payments 0 0 0 0 0 Total Administrative Division $ 0 $ 0 $ 0 $ 298,276 $ 345,157 61 Fund: 001 Dept:055/056 General Fund Community & Economic Development Development Services Division Spokane Valley 2016 Budget The Development Services Division is new to the City as of 2015 and reflects the consolidation of the Engineering and Planning Divisions of the Community and Economic Development Department. The Development Services Division is responsible for providing professional policy guidance to the City Council and Planning Commission on such issues as land use, access management, shoreline Management Act, annexation, growth targets, water quality, public works issues and and more. Staff is responsible for processing land use and home business permits, reviewing environmentally sensitive areas, for the review and inspection of stormwater management in private development, reviewing access management and other public works improvements in private development applications, administering the State Environmental Protection Act. Accomplishments for 2015 • Completed the Shoreline Master Program Update. • Continued work on Floodplain Revisions. • Began state required update of Comprehensive Plan. • Continued work on permit process and customer service improvement plan. • CDBG projects. • Processed 2015 Annual Comprehensive Plan Amendments. • Developed a historic preservation program. Goals for 2016 • Continue worked on Regional Low Impact Development Standards. • Work on Floodplain Revisions. • Audit development regulations to implement the updated Comprehensive Plan. • Continue work on the City's Certified Sites Program. • Complete required update of Comprehensive Plan. • Continue work on permit process and customer service improvement plan. • Developers Forums. • 2016 Annual Comprehensive Plan amendments. • CBDG - Identify Sidewalk projects. • Review of Municipal Code for updates. Personnel - FTE Equivalents Development Services Manager Engineer Assistant Engineer Senior Planner Planner Maint/Constniction Inspector Code Enforcement Officer ROW Inspector Office Assistant I Senior Engineer Engineering Technician Total FTEs Budget Summary 2012 Actual 0.0 1.5 0.0 0.0 0.0 1.0 0.0 0.0 1.0 1.0 1.5 3.5 2013 Actual 0.0 1.5 1.0 0.0 0.0 2.0 0.0 0.0 1.0 1.0 1.5 5.50 2014 Actual 0.0 1.5 1.0 0.0 0.0 1.0 0.0 1.0 1.0 1.0 0.5 5.50 2015 Budget 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.00 2016 Budget 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.00 Budget Detail Wages, Payroll Taxes & Benefits $ 1,265,079 $ 1,488,269 $ 1,278,597 $ 1,122,644 $ 1,173,837 Supplies 7,139 15,830 7,862 21,050 21,050 Services & Charges 256,321 246,181 257,861 281,250 271,750 Intergovernmental Payments 7,764 8,287 0 0 20,000 Total Engineering Division $ 1,536,303 $ 1,758,567 $ 1,544,319 $ 1,424,944 $ 1,486,637 62 Fund: 001 Dept: 057 General Fund Community & Economic Development Building Division Spokane Valley 2016 Budget The Building Division implements the Washington State Building Code. This Division is responsible for ensuring that buildings and structures comply with adopted building codes through technical plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. Code compliance staff enforce zoning and building regulations on a complaint -driven basis. ROW inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety of work done in the public ROW. Accomplishments for 2015 • Implemended residential building review at the Permit Center Counter. • Continued work on permit process and customer service improvement plan. • Completed Regional Hazard Mitigation Plan. • Maintained partnering efforts with Spokane and Spokane County. • Completed web -access reports for the permit system. Goals for 2016 • Continue work on permit process and customer service improvement plan. • Implement performance measures. • Coordinate on central reporting function in SMARTGov. • Continue work on improving residential building review at the Permit Center Counter. • Develop technical bulletins and handouts for public assistance. • Maintain partnering efforts with Spokane and Spokane County. • Continue to expand on-line permit system. • Continue coordinate on Regional Hazard Mitigation Plan. • Continue to develop reports for web -access permitting system. Personnel - FTE Equivalents Building Official Building Inspector II Planner Development Service Coordinator Engineering Tech Office Assistant I Permit Facilitator Plans Examiner Senior Plans Examiner Assistant Planner Code Enforcement Officer BP Construction Inspector Maint/Const Inspector (ROW) Senior Permit Specialist Total FTEs 2012 Actual 1.0 3.0 0.0 0.0 0.0 1.0 2.0 0.75 1.0 0.0 2.0 0.0 1.0 1.00 12.75 Budget Summary 2013 Actual 1.0 3.0 0.0 1.0 0.0 1.0 2.0 0.50 1.0 2.0 0.0 0.0 0.0 0.0 11.50 2014 Actual 1.0 3.0 2.0 1.0 1.0 1.0 2.0 0.50 1.0 0.0 0.0 0.0 0.0 0.00 12.50 2015 Budget 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 14.00 2016 Budget 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 14.00 Budget Detail Wages, Payroll Taxes & Benefits $ 1,021,199 $ 932,662 $ 1,098,561 $ 1,288,902 $ 1,256,565 Supplies 21,645 20,139 14,196 28,200 28,200 Services & Charges 141,865 55,969 65,458 63,800 59,400 Intergovernmental Payments 0 0 0 0 0 Capital Outlays 35,663 0 0 0 0 Interfund Charges 3,668 0 0 0 0 Total Building Division $ 1,224,040 $ 1,008,770 $ 1,178,215 $ 1,380,902 $ 1,344,165 63 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. 000 - Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2015 • Constructed seven new sand volleyball courts at Browns Park. • Installed three new park signs. • Installed new Hoopfest basketball court at Browns Park working with an Eagle Scout. • Completed Phase 1 of Pocket Dog Park at Valley Mission Park. • Completed construction of a new picnic shelter at Edgecliff Park. • Assumed maintenance responsibility for Appleway Trail from University to Pines. Goals for 2016 • Construct new splashpad at Browns Park. • Complete construction of Phase 2 of the Pocket Dog Park at Valley Mission Park. • Install new park signs. • Pursue land acquisitions for priority facilities such as disc golf, skateboard park, etc. Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs Budget Summary 2012 Actual 1.0 1.0 2.0 2013 Actual 1.0 1.0 2.0 2014 Actual 1.0 1.0 2.0 2015 Budget 1.0 1.0 2.0 2016 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 204,362 $ 212,067 $ 224,275 $ 228,697 $ 246,821 Supplies 17,641 33,927 2,493 8,450 5,900 Services & Charges 775,139 852,875 28,366 23,225 44,150 Intergovernmental Services 12,550 0 0 11,000 0 Interfund Transfer 0 0 0 0 0 Capital Outlays 6,545 0 0 0 0 Nonrecurring Expenses 0 0 11,192 0 0 Total Parks Administration $ 1,016,237 $ 1,098,869 $ 266,326 $ 271,372 $ 296,871 64 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Total Parks Maintenance Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 12,133 $ 27,500 $ 2,903 $ 20,000 $ 5,500 738,636 761,500 791,348 824,642 832,843 $ 750,769 $ 789,000 $ 794,251 $ 844,642 $ 838,343 65 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2015 • Secured two Summer Outdoor Movie Sponsorships for $1,000 each. • Partnered with Spokane Valley Rotary for Breakfast with Santa & Liberty Lake Kwanis for Father Daughter Dance. These successful community partnerships have resulted in monitary donations for programs and scholarships. • Provided a Winter Break Day Camp at CenterPlace. • Produced an Aquatics Brochure and Ads/Flyers for Recreation Activities and events using Adobe Creative Suite. Goals for 2016 • Continue to provide quality recreation programs for the Spokane Valley Community. • Design Recreation Brochure in house utilizing Adobe Creative Suite software. • Actively look for sponsorship opportunities within the Community in regards to the Summer Outdoor Movies. • Continue to foster relationships with community partners. Budget Summary 2012 Actual Personnel - FTE Equivalents Recreation Coordinator 1.0 2013 Actual 1.0 2014 Actual 1.0 2015 Budget 1.0 2016 Budget 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 131,218 $ 151,084 $ 142,074 $ 153,924 $ 161,397 Supplies 4,220 5,760 6,740 7,750 7,600 Services & Charges 72,578 54,381 50,350 64,500 59,200 Interfund Charges 0 0 0 0 0 Total Recreation Division $ 208,016 $ 211,225 $ 199,164 $ 226,174 $ 228,197 66 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget 302 - Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2015 • Completed the painting of the Valley Mission Pool tank and replaced the swimming grates. • Held a FREE Open Swim event on the first day pools were open to increase awareness & promote the pools. • Extended the Noon Water Exercise program at Terrace View Pool to Monday - Friday. • Extended the swim season at Park Road Pool to allow for more open swim and swim lesson revenue. Goals for 2016 • Maintain full summer swimming program. • Research and re-evaluate our pool rental pricing structure. • Install pool stairs at Valley Mission Pool. • Research marketing opportunities to more effectively promote the outdoor pools. • Update cash register systems at all three pools. Budget Detail Supplies Services & Charges Intergovernmental Services Total Aquatics Division Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 5,053 $ 9,081 $ 424 $ 7,200 $ 14,000 434,242 469,765 436,604 489,000 447,200 0 0 0 0 0 $ 439,295 $ 478,846 $ 437,028 $ 496,200 $ 461,200 67 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2015 • Updated and added to list of resources and referrals for senior services in the community. • Worked with the Senior Association Board of Directors to ensure all activities have adequate insurance coverage. • Hosted Senior Resource Fair with 40 venors and over 350 attendees. • Provided free shingle shots for people 60 + working with Walgreens on a state grant. Goals for 2016 • Offer more Tuesday evening classes in the Senior Wing of CenterPlace. • Continue relationship with YMCA to offer reduced daily rates for senior center members. • Develop and foster relationship with Walgreens to bring phamacy students to counsel seniors on medications, provide blood pressure checks and offering flu shots. • Research and develop class for seniors needing help with IT issues. • Work closely with the Parks & Recreation Director on programs being offered to seniors. Personnel - FTE Equivalents Senior Center Specialist Total FTEs Budget Summary 2012 Actual 1.0 2014.0 2013 Actual 1.0 2015.0 2014 Actual 1.0 2016.0 2015 Budget 1.0 2017.0 2016 Budget 1.0 0.0 Intern 1.0 1.0 1.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 78,209 $ 77,018 $ 79,872 $ 84,285 $ 88,481 Supplies 2,855 2,157 1,460 2,500 1,600 Services&Charges 5,133 1,897 2,514 5,200 5,700 Capital Outlay 0 0 0 0 0 Total Senior Center Division $ 86,197 $ 81,072 $ 83,846 $ 91,985 $ 95,781 68 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2016 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003, and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for northeast Washington and Northern Idaho. Accomplishments for 2015 • New flooring and carpet installed in the Lounge. • Updated memorandums of understanding with Meals on Wheels and the Senior Association. • Repaired the roof leaks. • Hosted 10th Anniversary Celebration event. • Partnered with Visit Spokane on two marketing opportunities. • Improve sound in small dining room. • Ensure a long-term catering contract. • Increase events by 10% over 2015. Personnel - FTE Equivalents Customer Relations/Facilities Coordinator Administrative Assistant Office Assistant I Custodian Maintenance Worker Total FTEs Goals for 2016 Budget Summary 2012 Actual 1.0 2.0 0.0 0.0 2.0 5.0 2013 Actual 1.0 1.0 1.0 0.0 2.0 5.0 2014 Actual 1.0 1.0 1.0 0.0 2.0 5.0 2015 Budget 1.0 1.0 1.0 0.0 2.0 5.0 2016 Budget 1.0 1.0 1.0 0.0 2.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 389,547 $ 393,283 $ 402,329 $ 435,609 $ 475,925 Supplies 57,236 59,994 63,834 66,963 76,024 Services & Charges 316,954 311,503 335,273 322,425 330,274 Capital Outlays 317,000 0 0 0 0 Total CenterPlace Division $ 1,080,737 $ 764,780 $ 801,436 $ 824,997 $ 882,223 69 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2016 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall rent and related utilities; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget Supplies PEG COSV Small tools & Minor Equip $ 329 $ 336 $ 0 $ 500 $ 3,700 Business Registrations 1,288 293 0 1,500 500 Employee Recognition -Operating Supplies 0 13 2,667 3,000 3,000 Employee Recognition & Safety Program 347 1,925 0 0 0 Office & Operating Supplies 158 937 0 0 0 Small Tools & Minor Equipment 8,081 4,114 3,738 2,600 4,000 Non Capital Office Furniture & Equipment 526 0 0 0 0 Computer Hardware - Non Capital 0 35,165 30,671 27,250 26,900 Computer Software - Non Capital 0 6,519 32,631 20,800 34,500 Non Capital Computer Software/Hardware 22,568 0 0 0 0 Fuel 0 3 104 0 0 Office & Operating Supplies 7,496 10,313 8,418 15,000 15,000 40,793 59,618 78,229 70,650 87,600 Other Services & Charges Professional Services - Misc Studies 0 87,229 117,149 150,000 150,000 Interfund Vehicle Lease 0 0 0 0 500 Accounting & Auditing 69,161 70,119 66,714 80,000 80,000 Uncollectible Accounts Expense 2,288 0 0 0 0 Postage 3,993 1,168 315 1,500 1,500 Telephone Service 29,196 9,088 8,790 17,000 9,000 Cell Phones 0 1,561 1,335 1,600 1,600 Internet Service 0 13,994 10,404 12,500 11,000 City Wide Records Management 3,610 0 3,610 10,000 10,000 City Hall Rent 478,324 425,246 409,979 430,000 439,000 Facility Repairs & Maintenance 583 1,430 1,318 5,000 5,000 Equip Repair & Maint-Hardware Support 23,083 23,457 51,617 35,200 42,000 IT Support 75,225 71,221 13,323 33,800 28,300 Software Licenses & Maintenance 70,737 90,502 66,369 76,650 73,100 Equip Rental 0 3,300 3,300 3,300 3,300 PEG Reimburse - CMTV 12,305 0 0 0 0 Printing & Binding 343 432 0 0 0 Miscellaneous Services 7,045 5,938 2,393 10,000 10,000 Merchant Charges (Bankcard Fees) 1,492 1,347 1,765 2,000 2,000 EECBG Utilities Partnering Program 20,383 0 0 0 0 Vehicle Rental 7,000 1,559 0 2,000 1,500 General Operating Leases: Computer 52,842 41,039 49,645 42,000 51,000 Economic Development -Site Selector 9,197 8,813 9,139 10,000 10,000 Professional Services - Economic Devel. 100,340 89,041 87,498 70,400 0 City Economic Development 88,230 202,430 196,877 200,000 200,000 Outside Agencies- Social Svc & Econ. Dev. 0 0 0 0 110,000 Contracted economic dev. 0 0 0 0 40,000 Professional Services - Social Services 49,095 55,809 61,723 79,600 0 Alcohol Treatment: Liquor Excise Tax 4,516 1,213 3,439 0 0 Alcohol Treatment: Liquor Profits 17,977 16,279 16,258 20,000 20,000 Prior Period Adjustment (119,334) 0 0 0 0 $ 1,007,631 $ 1,222,215 $ 1,182,960 $ 1,292,550 $ 1,298,800 70 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2016 Budget Intergovernmental Services Election Costs Voter Registration Taxes and assessments Spokane County Air Pollution Authority Budget Summary cont. 2012 Actual 2013 Actual 2014 Actual 2015 Budget $ 0 $ 85,304 $ 0 $ 86,000 86,132 87,964 84,764 90,000 6,006 7,278 6,909 7,500 115,569 115,720 115,915 117,000 207,707 296,266 207,588 300,500 2016 Budget $ 87,000 90,000 7,500 117,000 301,500 Capital Outlays PEG COSV Broadcast -Office Furn. 0 2,131 0 0 0 PEG COSV Broadcast-Software/hardware 24,232 24,936 30,596 0 0 Copy Machine 21,523 0 0 0 3,500 Office Furniture & Equipment 0 0 0 0 0 Computer Software/Hardware 3,063 0 0 0 39,500 Compuer Hardware - Capital 0 15,035 68,956 46,500 0 Construction - Pavement Preservation 0 855,957 0 0 0 48,818 898,059 99,552 46,500 43,000 Debt Service: Principal Interest and Other Debt Service Costs 444 301 435 0 0 Interfund Payments for Service Transfer out - #106 (solid waste educ.) 0 0 60,000 0 0 Transfer out - #303 (street const proj) 0 0 0 267,300 Transfer out - #309 (park capital proj) 106,250 50,000 242,298 115,575 125,000 Transfer out - #310 (bond pmt > $434.6 lease) 0 0 0 67,600 72,500 Transfer out - #310 (city hall o&m costs) 0 0 0 271,700 271,700 Transfer out - #311 (pvmnt preservation) 2,045,203 0 888,823 920,000 943,800 Transfer out - #312 (capital reserve fund) 0 7,826,207 2,443,507 0 0 Transfer out - #502 (risk management) 319,000 319,000 325,000 325,000 325,000 2,470,453 8,195,207 3,959,628 1,967,175 1,738,000 Miscellaneous SCRAPS pass through 0 0 56,568 0 1,100 Supplies - 10th Anniversary 0 3,818 0 0 0 Advertising - 10th Anniversary 257 12,030 0 0 0 257 15,848 56,568 0 1,100 Nonrecurring - Capital IT Capital Replacements 0 0 20,789 120,000 108,000 Total Governmental Division $ 3,776,103 $ 10,687,514 $ 5,605,749 $ 3,797,375 $ 3,578,000 71 Fund: 101 Street Fund Spokane Valley 2016 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and nonmotorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient coordinate convenient interconnect to the regional transportation system. Maintenace work includes snow and ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control and many other street maintenance and repair activities. Accomplishments for 2015 • Optimized Argonne Road corridor from 1-90 to Trent. • Modified signal timing on Sprague from Sullivan to Evergreen. • Modified signal timing at University and Appleway. • Assisted with TAP/CMAQ and TIB grant applications. • Renewed contracts for street maintenance services. • Polymer deck overlay on the Sands Road Bridge. • Crack sealed 66 lane miles of arterial and residential streets. • Increased the efficiencey of snow and ice operations by improving route planning. Goals for 2016 • Optimize traffic signals on selected corridors. • Apply for grants and work with various schools to install flashing beacons at crosswalks. • Renew Contracts with private contractors for street maintenance services. • Continue to define and implement a fleet maintenance program. Personnel - FTE Equivalents Senior Engineer - Traffic Public Works Superintendent Maintenance/Construction Inspector Assistant Engineer - Traffic/Planning Planning Grants Engineer Total FTEs Interns Budget Summary 2012 Actual 1.0 1.0 2.0 1.0 0.0 5.0 2013 Actual 2014 Actual 2015 Budget 1.0 1.0 1.000 1.0 1.0 1.000 2.0 2.0 2.350 1.0 1.0 1.000 0.0 0.375 0.375 2016 Budget 1.0 1.0 2.35 1.0 0.375 5.0 5.375 5.725 5.725 1.0 1.0 2.0 2.0 2.0 For 0.5 FTE of the 2 FTEs, only 50% is budgeted to the Street Fund with the balance budgeted as part of the capital project funds Revenues Utility Tax $ 2,735,469 $ 2,562,722 $ 2,565,100 $ 2,565,100 $ 2,340,000 Motor Vehicle Fuel Tax 1,846,990 1,868,055 1,859,900 1,859,900 2,004,900 Investment Interest 4,056 2,920 3,000 3,000 3,000 Grants 203,185 172,530 0 0 0 Transfers in 7,614 27,375 0 0 0 Miscellaneous 34,429 14,701 10,000 10,000 10,000 Total revenues 4,648,303 4,438,000 4,438,000 4,438,000 4,357,900 Expenditures Wages, Payroll Taxes & Benefits 572,349 582,013 681,338 677,297 734,604 Supplies 141,776 108,110 119,742 111,500 111,500 Services & Charges 2,361,014 2,152,294 2,030,250 2,122,808 2,132,754 Snow Operation 591,390 485,717 508,353 520,000 430,000 Intergovernmental Payments 723,305 797,275 876,268 748,000 771,000 Transfers out - #001 39,600 39,700 39,700 39,700 39,700 Transfers out - #311 (pvmnt pres) 0 282,000 282,000 206,618 67,342 Transfers out - #501 (non -plow) 10,777 10,777 10,777 12,077 31,000 Transfers out - #501 (plow replace) 100,000 150,000 75,000 0 40,000 Capital construction and equipment 552,829 205,621 100,722 53,000 25,000 Total expenditures 5,093,040 4,813,507 4,724,150 4,491,000 4,382,900 Revenues over (under) expenditures (444,737) (375,507) (286,150) (53,000) (25,000) Beginning fund balance 2,489,735 2,044,998 1,669,491 1,705,244 1,652,244 Ending fund balance $ 2,044,998 $ 1,669,491 $ 1,383,340 $ 1,652,244 $ 1,627,244 72 Fund: 103 Paths & Trails Fund Spokane Valley 2016 Budget The State of Washington collects a $0.445 per gallon motor vehicle fuel tax at the pump, which will increase to $0.494 per gallon effective July 1, 2016. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2016 the Municipal Research and Services Center estimates the distribution back to cities will be $21.27 per person. Based upon a City of Spokane Valley population of 93,340 (per the Washington State Office of Financial Management on April 1, 2015) we anticipate the City will collect $2,2013,400 in 2016. RCW 47.030.050 specifies that .42% of this tax must be expended for the construction of paths and trails and based upon the 2016 revenue estimate. This computes to $8,500. The balance or $2,004,900 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails withing the City. Because the cost of such projects is typically much greater than the funds generated in a single year we typically leave the fund balance untouched until an adequate fund balance is available. In 2014 the City transferred $50,000 to Park Capital Projects Fund #309 to be applied twoards the Phase 2 Appleway Trail Project from University to Pines. Revenues Mater Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out- #309 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 7,790 $ 7,879 $ 7,923 $ 7,800 $ 8,500 67 51 34 7,857 7,930 7,957 0 7,800 0 8,500 O 0 0 0 0 O 0 50,000 0 0 O 0 50,000 0 0 7,857 7,930 (42,043) 7,800 8,500 56,084 63,941 71,871 29,828 37,628 $ 63,941 $ 71,871 $ 29,828 $ 37,628 $ 46,128 73 Fund: 104 Hotel/Motel Tax - Tourism Facilities Fund Spokane Valley 2016 Budget The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3 percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget 0 $ 0 $ 0 $ 178,700 $ 357,500 0 0 0 0 0 0 0 0 178,700 357,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 178,700 357,500 0 0 178,700 0 $ 0 $ 0 $ 178,700 $ 536,200 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2016 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Revenues Hotel/Motel Tax Investment Interest Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 490,004 $ 518,672 $ 549,267 $ 550,000 $ 550,000 592 387 299 300 300 490,596 519,059 549,567 550,300 550,300 Expenditures Tourism Promotion 511,756 458,904 546,546 502,000 560,000 Transfers out- #001 30,000 30,000 30,000 30,000 30,000 Transfers out- #309 0 0 0 68,000 0 Total expenditures 541,756 488,904 576,546 600,000 590,000 Revenues over (under) expenditures (51,160) 30,155 (26,979) (49,700) (39,700) Beginning fund balance 257,932 206,772 236,927 209,948 160,248 Ending fund balance $ 206,772 $ 236,927 $ 209,948 $ 160,248 $ 120,548 74 Fund: 106 Solid Waste Spokane Valley 2016 Budget In 2003, the City of Spokane Valley entered into an interolocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract are effective November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. Assuming the total tonnage in 2015 exceeds 45,500 we would expect our first payment from Sunshine by March 31, 2016. The contract with Sunshine Recyclers does not include curbside pickup which remains optional for citizens and is available by subscription through Waste Management and Sunshine Disposal, Inc. During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in the solid waste transfer, transport and disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5 -year period, which equates to a payment of annually of $40,425 in the years 2015 through 2019. Revenues Sunshine administrative fee Road maintenance fee Investment interest Grant Proceeds Transfer in - #001 Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget 0 $ 0 $ 0 $ 125,000 $ 125,000 0 0 0 0 0 0 0 0 0 0 0 26,800 0 60,000 0 0 0 0 53,500 0 0 0 60,000 151,800 178,500 Expenditures Education & Contract Admiistration 0 0 52,660 111,375 138,075 Transfers out - #001 (reimbursement) 0 0 0 40,425 40,425 Total expenditures 0 0 52,660 151,800 178,500 Revenues over (under) expenditures 0 0 7,340 0 0 Beginning fund balance 0 0 0 7,340 7,340 Ending fund balance $ 0 $ 0 $ 7,340 $ 7,340 $ 7,340 75 Fund: 107 PEG Fund Spokane Valley 2016 Budget Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Revenues Comcast PEG contribution Investment interest Transfer in from fund #001 Total revenues Budget Summary 2012 Actual $ 2013 Actual 0 s 0 0 0 2014 Actual 0 $ 0 0 0 2015 Budget 0 $ 92,000 O 0 O 267,300 2016 Budget $ 90,000 0 0 O 359,300 90,000 Expenditures PEG Reimbursement - CMTV 0 0 0 12,000 12,000 Capital Outlay 0 0 0 68,400 12,500 Total expenditures 0 0 0 80,400 24,500 Revenues over (under) expenditures 0 0 0 278,900 65,500 Beginning fund balance 0 0 0 0 278,900 Ending fund balance $ 0 $ 0 $ 0 $ 278,900 $ 344,400 76 Fund: 120 Center Place Operating Reserve Fund Spokane Valley 2016 Budget The CenterPlace Operating Reserve Fund was established as a result of covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers -in Total revenues Budget Summary 2012 Actual 2013 Actual 0 $ 0 0 2014 Actual 0 $ 0 0 2015 Budget 0 $ 0 0 2016 Budget 0 $ 0 0 0 0 0 Expenditures Operations 0 50,787 0 0 0 Total expenditures 0 50,787 0 0 0 Revenues over (under) expenditures 0 (50,787) 0 0 0 Beginning fund balance 350,787 350,787 300,000 300,000 300,000 Ending fund balance $ 350,787 $ 300,000 $ 300,000 $ 300,000 $ 300,000 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2016 Budget The City has committed to maintaining a General Fund fund balance of at least 50% of recurring expenditures which is equivalent to 6 -months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund balance dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60% of the current $5.5 million balance or $3.27 million. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2016 Budget Message located near the front of this budget document. Revenues Investment Interest Transfer -in Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 9,103 $ 6,971 $ 4,697 $ 8,200 $ 6,500 0 0 0 0 0 9,103 0 0 6,971 4,697 8,200 6,500 0 0 0 0 0 0 0 0 9,103 6,971 4,697 8,200 6,500 5,432,428 5,441,531 5,448,502 5,453,199 5,461,399 $ 5,441,531 $ 5,448,502 $ 5,453,199 $ 5,461,399 $ 5,467,899 77 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2016 Budget The Winter Weather Reserve Fund was established to provide an emergency reserve for use during unusually harsh winters where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of snow plowing that may be necessary. In the event the City draws against this fund in any given winter we will strive to replenish the balance back to approximately $500,000 through subsequent years transfers from Fund #101. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2014 and 2015 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfer -in Total revenues Expenditures Snow removal Total expenditures 2012 Actual Budget Summary 2013 Actual 2014 Actual 2015 Budget $ 883 $ 677 $ 456 $ 800 0 0 0 0 883 677 456 800 2016 Budget 600 0 600 0 0 0 500,000 500,000 0 0 0 500,000 500,000 Revenues over (under) expenditures 883 677 456 (499,200) (499,400) Beginning fund balance 502,005 502,888 503,565 504,020 504,820 Ending fund balance $ 502,888 $ 503,565 $ 504,020 $ 4,820 $ 5,420 Fund: 123 Civic Facility Replacement Fund Spokane Valley 2016 Budget This fund was initially created to set aside money for the eventual replacement of CenterPlace and the police precinct building located on on east Sprague Avenue and the source of funds had in prior years been an annual transfer from the General Fund. Beginning in 2013 however the City made the decision to no longer set money aside in this fund for future building replacements and instead decided to commit the entire fund balance of Fund #123 to a pavement program that is operated through Pavement Preservation Fund #311. This is in recognition of the fact that addressing deteriorating streets in a timely manner is a much higher priority in the present than setting money aside for buildings that will need replaced in the distant future. It was the City's conclusion that to both set money aside for the replacement of CenterPlace now while at the same time repaying the 2014 LTGO bonds (see Fund #204 discussion) that were issued to finance the construction of CenterPlace is essentially asking the same generation of taxpayers/citizens to pay for the same structure twice - the initial construction and the replacement. The $2.4 million fund balance that existed at the end of 2012 will be completely depleted due to transfers for pavement preservation in 2016. Revenues Investment Interest Transfers in- #001 Total revenues 2012 Actual Budget Summary 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 2,099 $ 1,608 $ 1,083 $ 1,300 $ 700 397,000 0 0 0 0 399,099 1,608 1,083 1,300 700 Expenditures Transfers out- #311 0 616,284 616,284 616,284 559,786 Total expenditures 0 616,284 616,284 616,284 559,786 Revenues over (under) expenditures 399,099 (614,676) (615,201) (614,984) (559,086) Beginning fund balance 2,004,848 2,403,947 1,789,271 1,174,070 559,086 Ending fund balance $ 2,403,947 $ 1,789,271 $ 1,174,070 $ 559,086 $ 0 78 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2016 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or nonvoted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remains on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2016, the outstanding balance on this portion of the bond issue will be $5,250,000. • $1,385,000 remains on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds 301 and 302). At January 1, 2016, the outstanding balance on this portion of the bond issue will be $1,125,000. Revenues Spokane Public Facilities District 2014 LTGO Bond issue proceeds Transfers in - #301 Transfers in - #302 Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 432,320 $ 437,120 $ 441,520 $ 373,800 $ 380,300 0 0 7,661,000 0 0 92,651 92,951 93,152 82,150 83,400 92,652 92,952 93,151 82,150 83,400 617,623 623,023 8,288,823 538,100 547,100 Expenditures Debt Service Payment - CenterPlace 432,531 437,120 441,520 373,800 380,300 Debt Service Payment - Roads 185,092 185,903 186,303 164,300 166,800 2003 LTGO Bond retirement 0 0 7,549,000 0 0 2014 LTGO Bond issue costs 0 0 112,000 0 0 Total expenditures 617,623 623,023 8,288,823 538,100 547,100 Revenues over(under)expenditures 0 0 0 0 0 Beginning fund balance 4,049 4,049 4,049 4,049 4,049 Ending fund balance $ 4,049 $ 4,049 $ 4,049 $ 4,049 $ 4,049 79 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2016 Budget This fund is used to account for the collection and expenditures of the first one-quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repiar, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching fund for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in Fund #204 - LTGO Debt Service Fund. Revenues REET 1 - Taxes Investment Interest Miscellaneous Revenues Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 654,264 $ 707,104 $ 790,781 $ 800,000 $ 800,000 1,204 1,138 793 1,000 1,000 9,600 0 0 0 0 665,068 708,242 791,574 801,000 801,000 Expenditures Intergovernmental Services 0 0 0 0 0 Transfers out - #204 92,651 92,951 89,559 82,150 83,400 Transfers out - #303 253,429 589,534 58,607 569,414 222,503 Transfers out - #311 (pavement preservation, 0 150,000 184,472 251,049 365,286 Interfund Transfers (1,203) 0 0 0 0 Total expenditures 344,877 832,485 332,638 902,613 671,189 Revenues over (under) expenditures 320,191 (124,243) 458,937 (101,613) 129,811 Beginning fund balance 772,073 1,092,264 968,021 1,426,958 1,325,345 Ending fund balance $ 1,092,264 $ 968,021 $ 1,426,958 $ 1,325,345 $ 1,455,156 80 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2016 Budget This fund is used to account for the collection and expenditures of the second one-quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may be only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching fund for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in Fund #204 - LTGO Debt Service Fund. Revenues REET 2 - Taxes Investment Interest Transfers in - #307 Total revenues Budget Summary 2012 Actual $ 531,442 1,762 6,477 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 614,929 $ 776,648 $ 800,000 $ 800,000 1,349 909 1,000 1,000 0 0 0 0 539,681 616,278 777,557 801,000 801,000 Expenditures Transfers out - #101 7,615 27,375 23 0 0 Transfers out - #204 92,651 92,951 89,559 82,150 83,400 Transfersout-#303 1,112,518 153,243 501,736 413,272 922,816 Transfers out - #307 (173,470) 0 0 0 0 Transfers out - #311 (pavement preservation 0 150,000 184,472 251,049 365,286 1,039,314 423,570 775,790 746,471 1,371,502 Revenues over (under) expenditures Beginning fund balance Ending fund balance (499,633) 192,708 1,767 54,529 (570,502) 1,630,303 1,130,670 1,323,378 1,325,145 1,379,674 $ 1,130,670 $ 1,323,378 $ 1,325,145 $ 1,379,674 $ 809,172 81 Fund: 303 Street Capital Projects Fund Spokane Valley 2016 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6 -year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants which typically cover upwards of 80% of projects costs with the City match portion corning from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302 and sometimes Stormwater Management Fund #402. Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget Revenues Grant Proceeds $ 3,826,042 $ 2,870,539 $ 1,825,974 $ 10,321,343 $ 8,797,263 Developer Contribution 760,768 0 541 364,378 314,700 Miscellaneous 1,650 78 21 0 0 WSDOT - Safe Routes 26,213 604,811 0 0 0 Transfers in - #001 64,750 0 0 0 0 Transfers in - #101 465,454 138 5,038 0 0 Transfers in - #102 207,447 0 0 0 0 Transfers in - #301 253,429 589,535 29,647 569,413 222,503 Transfers in - #302 1,112,518 153,243 530,695 413,271 922,816 Transfers in - #310 140,139 0 0 0 0 Transfers in - #311 299,027 77,720 0 0 0 Transfers in - #312 Appleway Landscaping 0 8,348 253,645 0 0 Transfers in - #312 Sullivan Rd W Bridge 0 0 443,688 500,000 1,010,509 Transfers in - #312 Pines Underpass Pineci 113,014 0 0 0 500,000 Total revenues 7,270,451 4,304,412 3,089,249 12,168,405 11,767,791 Expenditures 005 Pines/Mansfield, Wilbur Rd. to Pines 43,725 228,275 0 0 0 060 Argonne Rd Corridor Upgrade SRTC 06-31 109,948 33,665 206,188 1,214,829 0 061 Pines (SR27) ITS Imporvement SRTC 06-21 196,503 1,000,462 67 0 0 063 Broadway Avenue Safety Project Pines- Pai 1,747 0 0 0 0 065 Sprague/Sullivan PCC Intersection (7,240) 0 0 0 0 069 Park Road - #2 (PE Only) - Broadway to Ind 1,019 0 0 0 0 112 Indiana Ave. Extension - 3600 53,791 3,877 0 0 0 113 Indiana /Sullivan Intersection PCC 1,435 96,313 113 0 0 115 Sprague Ave Resurfacing -Evergreen to Sull 2,825,759 11,799 0 0 0 123 Mission Ave -Flora to Barker 109 5,647 40,012 252,570 332,566 141 Sullivan & Euclid PCC 8,720 0 49,556 10,000 1,981,060 142 Broadway @ Argonne/Mullan 1,255 73,792 3,564 120,494 0 145 Spokane Valley -Millwood Trail 3,834 429 1,924 0 0 146 24th Ave Sidewalk - Adams to Sullivan 43,091 270,962 0 0 0 148 Greenacres Trail - Design 2,815 0 0 0 0 149 In -House Design - Sidewalk Infill 529,155 187,148 288,304 93,190 5,000 154 Sidewalk & Tansit Stop Accessibility 233,859 4,991 435 0 0 155 Sullivan Rd W Bridge Replacement 949,390 819,702 925,421 7,846,931 5,237,650 156 Mansfield Ave. Connection 21,996 137,578 669,533 1,172,716 5,000 157 Sullivan Rd W Bridge Temp Repairs 192,039 0 0 0 0 159 University Rd /1-90 Overpass Study 5,336 170,805 32,716 40,852 0 160 Evergreen - 16th to 32nd reconstruction 1,677,723 1,069 0 0 0 166 Pines Rd (SR27) & Grace Ave. Intersect str. 0 28,093 50,516 101,110 491,331 167 City wide safety improvements 841 1,722 12,159 260,576 228,127 168 Wellesley Ave & Adams rd sidewalk 27,137 638,773 3,318 0 0 169 Argonne/Mullan corridor safety - Indiana to I 0 53,463 558 0 0 170 Argonne Rd - Empire to Knox 0 118,990 0 0 0 171 Sprague ave ADA sdwlk improvement (Hav 10,429 100,316 0 0 0 175 Sullivan UP Tracks UC (SB) Resurfacing 0 175,955 0 0 0 176 Appleway Trail Design 0 103,303 0 0 0 177 Sullivan Road Corridor Traffic Study 0 38,139 106,305 55,556 0 181 Citywide Traffic Sign Upgrade 0 100,956 96,561 0 0 185 Appleway Landscaping - Phase 1 0 8,348 253,695 0 0 191 Vista Rd BNSF Xing Safety 0 4,880 48,501 300 0 196 8th Avenue - McKinnon to Fancher 0 0 264,439 400 0 201 ITS Infill Project Phase 1 (PE START 2014) 0 0 149 56,056 271,357 205 Sprague/Barker Intersection Improvement 0 0 191 51,428 0 206 Sprague/Long Sidewalk Project 0 0 7,513 357,713 5,000 207 Indiana & Evergreen Transit Access Improv 0 0 0 85,000 0 210 Alcazar Driveway Reconstruction 0 0 7,902 0 0 211 Sullivan Trent to Wellesley 0 0 3,465 96,535 0 213 Sprague / Thierman Intersection 0 0 5,038 0 0 220 Houk-Sinto-Maxwell St Preservation 0 0 0 18,474 0 221 McDonald Rd Diet (16th to Mission) 0 0 0 56,800 559,200 222 Citywide Reflective Signal Backplates 0 0 0 4,500 40,500 223 Pines Rd Underpass @ BNSF & Trent 0 0 0 10,000 500,000 224 Mullan Rd Street Preservatin Project 0 0 0 162,375 0 xxx N. Sullivan Corridor ITS Proj (PE start 2015 0 0 0 0 0 xxx Seth Woodward Elem Sidewalk Improveme 0 0 0 0 361,000 xxx Maribeau Pkwy & Pines (SR -27) Traffic Sigi 0 0 0 0 350,000 xxx Bowdish Sidewalk - 8th to 12th 0 0 0 0 400,000 Contingency 0 0 0 100,000 1,000,000 STEP Projects (106,129,130,131,151,152) 231,763 236 0 0 0 Misc. Road Projects 0 814 0 0 0 Total expenditures 7,166,179 4,420,503 3,078,147 12,168,405 11,767,791 Revenues over (under) expenditures 104,272 (116,091) 11,102 0 0 Beginning fund balance 73,646 177,918 61,827 72,930 72,930 Ending fund balance $ 177,918 $ 61,827 $ 72,930 $ 72,930 $ 72,930 82 Fund: 309 Park Capital Projects Fund Spokane Valley 2016 Budget The Parks Capital Projects Fund was created to account for park related capital improvements. Source of financing typically consists of an annual transfer from the General Fund #001, however in some years the City will utilize money set aside for capital projects in other funds. This occurred in 2014 when $50,000 was transferred from the Paths and Trails Fund #103 and Capital Reserve Fund #312 which was applied towards the Appleway Trail - University to Pines project. Revenues Grant Proceeds Transfers in - #001 (General Fund) Transfers in - #103 (Paths & Trails) Transfers in - #105 Transfers in - #312 (Capital Reserve) Investment Interest Contributions and Donations Total revenues Expenditures 079 Greenacres Park 165 Terrace View Park Play Equipment 172 CenterPlace S. Landscape Development 176 Appleway Trail -Phase 1 (Univ. to Pines) 195 Discovery Playground equipment 203 5 Sand volleyball courts at Browns Park 208 Old Mission Trailhead 209 Park signs (3) 216 Edgecliff sewer connection 217 Edgecliff picnic shelter 225 Pocket dog park - phase 1 Mission Trailhead landscaping Shade structure at Discovery Playground Browns Park Splash Pad Pocket dog park - phase 2 City entry sign Park signs (3) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2012 Actual $ 0 106,250 0 0 0 848 0 2013 Actual $ 0 50,000 0 0 0 660 25,000 2014 Actual $ 0 242,298 50,000 0 911,433 444 7,850 2015 Budget $ 0 115,575 0 68,000 540,600 500 0 2016 Budget $ 0 125,000 0 0 0 500 0 107,098 75,660 1,212,025 724,675 125,500 10,529 0 0 0 0 166,932 0 0 0 0 38,365 9,131 0 0 0 0 0 961,482 540,600 0 0 16,172 51,280 0 0 0 0 14,390 244,200 0 0 0 49,798 0 0 0 0 19,319 0 0 0 0 9,518 0 0 0 0 7,297 108,250 0 0 0 0 83,975 0 0 0 0 42,600 0 0 0 0 38,000 0 0 0 0 0 82,500 0 0 0 0 55,000 0 0 0 0 70,000 0 0 0 0 20,500 215,826 25,303 1,113,084 1,057,625 228,000 (108,728) 50,357 98,941 (332,950) (102,500) 411,150 302,422 352,779 451,720 118,770 $ 302,422 $ 352,779 $ 451,720 $ 118,770 $ 16,270 83 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2016 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who plans to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they must first have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond by October 2017, they may sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. In 2015 the General Fund began to make two annual transfers to this fund that are each related to the eventual construction of a new City Hall facility. These transfers continued in 2016. • The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its current space totals $507,100 which is the amount we currently anticipate our annual bond repayment would be if we were to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30 -years at 4.50%. • The second transfer is our current estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 is to "create" this appropriation capacity within the General Fund. Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget Revenues Investment Interest $ 5,349 $ 1,771 $ 1,193 $ 1,200 $ 1,200 Sale of Land 0 0 839,285 0 0 Miscellaneous 7,577 0 0 0 0 Transfers in- #001: -Future C.H. bond pmt > $434.6k lease p 0 0 0 67,600 72,500 -Future C.H. o&m costs 0 0 0 271,700 271,700 Transfers in -#312 0 0 0 5,221,088 0 Total revenues 12,926 1,771 840,478 5,561,588 345,400 Expenditures West Gateway at Thierman 88,559 9,942 0 0 0 STEP - Greenhaven 67,737 0 0 0 0 STEP - 48th & Sundown 72,402 0 0 0 0 Acquisition of Sprague Property 2,501,668 0 0 0 0 Sprague Property Acquisition costs 29,109 0 0 0 0 Professional services 0 0 22,831 0 0 Capital Outlay - City Hall 0 0 0 1,842,700 294,200 Total expenditures 2,759,475 9,942 22,831 1,842,700 294,200 Revenues over (under) expenditures (2,746,549) (8,171) 817,647 3,718,888 51,200 Beginning fund balance 3,856,623 1,110,074 1,101,903 1,919,550 5,638,438 Ending fund balance $ 1,110,074 $ 1,101,903 $ 1,919,550 $ 5,638,438 $ 5,689,638 84 Fund: 311 Pavement Preservation Fund Spokane Valley 2016 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. During the 2011 Budget the City Council opted to: • Make an initial transfer of $500,000 from the Civic Facilities Capital Projects Fund #310, and additionally transfer an amount equivalent to 40% of the General Fund's audited fund balance that exceeded $26,000,000 as of December 31, 2010. The 2010 ending fund balance was $27,461,703 which resulted in an additional 2011 transfer of $584,681 ((=$27,461,703 - $26,000,000) x 40%) bringing the total transfers to $1,084,681. there were no pavement preservation expenditures from this fund in 2011. • In the 2012 Budget the City Council opted to transfer 100% of the General Fund unreserved fund balance in excess of $26,000,000 to Fund #311 which computed out to $2,045,203 (= $28,045,203 - $26,000,000). Pavement preservation expenditures in 2012 totalled $2,181,451. • In the 2013 Budget development process the City committed to finance pavement preservation at a level equivalent to 6% of 2013 General Fund recurring expenditures which computed out to $2,054,141 (= $34,235,677 x 6%). This was funded with an appropriation of $855,857 directly from the General Fund plus an additional appropriation of $1,198,284 in Fund #311. Sources of financing for the fund #311 appropriation included transfers -in from Fund #101 of $282,000; #123 of $616,284; #301 of $150,000 and #302 of $150,000. With an additional $35,945 in grant revenue this brought total 2013 pavement preservation revenues to $2,092,886, which financed $2,243,010 in projects in 2013 ( =$855,857 in Fund #001 and $1,387,153 in Fund #311). • In the 2014 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,156,051 (=$35,934,187 x 6%). This was financed with transfers from a number of City funds including $888,823 from the General Fund #001; $282,000 from Fund #101; $616,284 from Fund #123; $184,472 from Fund #301 and $184,472 from Fund #302. With an additional $2,042,665 in grant revenue this brought total 2014 pavement preservation revenues to $4,200,619, which helped finance $3,077,215 of projects in 2014. • In the 2015 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,245,133 (=$37,418,882 x 6%). This was financed with transfers from a number of City funds including $920,000 from the General Fund #001; $206,618 from Fund #101; $616,284 from Fund #123; $251,049 from Fund #301 and $251,049 from Fund #302. With an additional $1,086,709 of grant revenue this brings anticipated 2015 pavement preservation revenues to $3,331,709, which are anticipated to finance $2,662,968 of projects in 2015. • The 2016 Budget is again being developed to set aside City funds equivalent to 6% of General Fund recurring expenditures which computes out to $2,301,500 (=$38,357,999 x 6%). This is being financed with transfers from a number of City funds including $943,800 from the General Fund #001; $67,342 from Fund #101; $559,786 from Fund #123; $365,286 from Fund #301 and $365,286 from Fund #302. This brings anticipated 2016 pavement preservation revenues to $2,301,500. The 2016 Budget is anticipated to finance $2,156,051 of projects in 2016. The fund balance of Fund #123 will be exhausted with the 2016 transfer of $559,786. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures, the City will have to rely more heavily on the REET funds going forward. We have determined that the 2016 funding level of $2,301,500 is sustainable through 2020 assuming a General Fund contribution of $943,800, a Street Fund contribution of $67,342, and a collective contribution of $1,290,358 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become available. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for reappropriation in subsequent years. (continued to next page) 85 Fund: 311 Pavement Preservation Fund Spokane Valley 2016 Budget Please see the following page for a list of proposed / potential projects in 2016. Revenues Transfers in - #001 Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Transfers in - #310 Investment Interest Grants Miscellaneous Total revenues Budget Summary 2012 Actual $ 2,045,203 0 0 0 0 0 0 0 300 2,045,503 Expenditures Pavement preservation Pre -project GeoTech Transfers out - #303 - Sullivan Brdg Rpr Transfers out - #303 - Evergreen 16-32 Transfers out - #303 - Sidewalk Infill Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 1,882,424 0 192,039 79,945 27,043 2,181,451 (135,948) 1,084,681 $ 948,733 2013 Actual $ 0 282,000 616,284 150,000 150,000 0 2,750 35,945 50 1,237,029 1,387,153 0 0 0 0 1,387,153 2014 Actual $ 888,823 282,000 616,284 184,472 184,472 0 1,853 2,042,715 0 4,200,619 3,021,922 55,293 0 0 0 3,077,215 2015 Budget $ 920,000 206,618 616,284 251,049 251,049 0 0 971,032 0 3,216,032 2016 Budget $ 943,800 67,342 559,786 365,286 365,286 0 0 0 0 2,301,500 2,565,050 2,106,051 50,000 50,000 0 0 0 0 0 0 2,615,050 2,156,051 (150,124) 1,123,404 600,982 145,449 948,733 798,609 1,922,013 2,522,995 $ 798,609 $ 1,922,013 $ 2,522,995 $ 2,668,444 (continued to next page) 86 Fund: 311 Pavement Preservation Fund Spokane Valley 2016 Budget Based upon recommendations in the Pavement Management Plan Update along with field verification by Public Works staff we are recommending the following preliminary project list of pavement preservation projects in 2016: ARTERIAL STREETS FROM TO RESIDENTIAL STREETS FROM TO Contingency Prosect List ARTERIAL STREETS FROM TO RESIDENTIAL STREETS FROM TO Please note: Further investigation, testing and evaluation will be necessary to finalize these lists. 87 Fund: 312 Capital Reserve Fund Spokane Valley 2016 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 and this was followed with a 2014 General Fund transfer of $2,443,507 and 2015 General Fund transfer of $1,783,512. Projects approved by City Council from this funded thus far have included: • $21,139 for business route signage in 2013 • $57,601 for Balfour Park / Library site development • $261,993 for Appleway Landscaping • $2,320,000 for the City's share of the $15.3 million Sullivan Road West Bridge Replacement • $1,452,100 for Appleway Trail construction from University to Pines. Commitments to future projects include: • $1,166,723 towards construction of future sections of the Appleway Trail • $5,221,088 towards construction of a City Hall building • $700,000 towards a Barker Road / BNSF Grade Separation project. Future projects are yet to be determined. Revenues Transfers in #001 Developer Contribution Investment Interest Total revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget O $ 7,826,207 $ 2,443,507 $ 1,783,512 $ O 3,180 4,675 0 O 0 0 0 O 7,829,387 2,448,182 1,783,512 0 0 0 0 Expenditures Business Route Singage 0 21,139 0 0 0 Balfour Park / Library site development 0 57,601 0 0 0 Transfers out #303 - Appleway Landscapi, 0 8,348 253,645 0 0 Transfers out #303 - Pines Rd Underpass 0 0 0 0 500,000 Transfers out #303 - Sullivan Rd W Bridge 0 0 443,688 500,000 1,010,509 Transfers out #309 - Appleway Trail -Univ 0 0 911,433 540,600 0 Transfers out #310 - City Hall 0 0 0 5,221,088 0 Total expenditures 0 87,088 1,608,766 6,261,688 1,510,509 Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 7,742,299 839,416 (4,478,176) (1,510,509) 0 0 7,742,299 8,581,715 4,103,539 0 $ 7,742,299 $ 8,581,715 $ 4,103,539 $ 2,593,030 88 Fund: 402 Storm Management Fund Spokane Valley 2016 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the maintenance, improvement and expansion of the City's storm sewer system. The revenue for this fund originates from astormwater fee collected on behalf of the City by Spokane County. The annual fee is $21 for each single family unit and $21 per each 3,160 square feet of impermvious surface for all other properties. Each increment of 3,160 square feet is know as an equivalent residential unit (ERU). Accomplishments for 2015 • Completed the Broadway, Havana to Fancher SD Project. • Completed small works projects and funded maintenance repair and replacement projects at 16 locations. • Continued support of stormwater improvements with the City's Pavement Preservation Program. • Led/completed 1st phase of the EW Effectiveness Study project with 23 other cities/counties to meet permit req's. • Brought the Spokane Valley Regional Decant Facility online and started transfer operations for storm drain debris. • Continued meeting requirements under the new municipal stormwater permit effective August 1, 2014. Goals for 2016 • Complete small works projects per the Stormwater CIP. • Complete design and construction of stormwater capital projects in the current CIP. • Evaluate current Stormwater Management Program Plan and propose updates to meet new permit requirements. • Work with State agencies to provide canopy for Spokane Valley Regional Decant Facility for year round operations. • Continue lead/participate w/ eastern Washington cities and counties to meet effectivness study requirements. • Coordinate public education and outreach for stormwater quality awareness with other area agencies. • Monitor the Spokane River Toxics Task Force and the Idaho Washington Aquifer Collaborative for stormwater impacts. Personnel - FTE Equivalents Engineer Engineering Technician II Assistant Engineer Maintenance/Construction Inspector Planning Grants Engineer Budget Summary 2012 Actual 1.00 1.00 1.00 1.50 0.00 4.50 2013 Actual 1.00 1.00 1.00 1.50 0.00 4.50 2014 Actual 1.00 1.00 1.00 1.50 0.25 4.75 2015 Budget 1.00 1.00 1.00 1.15 0.25 4.40 2016 Budget 1.00 1.00 1.00 1.15 0.25 4.40 Interns 2.00 2.00 2.00 2.00 2.00 89 Fund: 402 Storm Management Fund Spokane Valley 2016 Budget Recurring Activity Revenues Stormwater Management fees Investment Interest Miscellaneous 2012 Actual $ 1,834,740 2,601 57 1,837,398 2013 Actual $ 1,869,081 1,992 4,144 1,875,217 2014 Actual $ 1,918,404 1,342 0 1,919,746 2015 Budget 2016 Budget $ 1,880,000 $ 1,870,000 1,500 1,500 0 0 1,881,500 1,871,500 Expenditures Wages, Payroll Taxes & Benefits 373,824 429,853 347,503 488,101 514,132 Supplies 12,158 10,954 8,388 15,900 15,900 Services & Charges 1,014,818 1,169,168 985,446 1,097,468 1,124,683 Intergovernmental Services 24,610 25,726 204,256 27,000 67,000 Transfers out - # 001 15,000 13,400 13,400 13,400 13,400 Transfers out - # 501 1,567 0 0 0 0 1,441,977 1,649,101 1,558,993 1,641,869 1,735,115 Recurring revenues over (under) Recurring Expenditures Nonrecurring Activity 395,421 226,116 360,753 239,631 136,385 Revenues Grant proceeds 64,838 233,165 76,097 389,674 0 Miscellaneous 0 0 0 0 0 Transfers in - #403 0 0 0 120,000 0 64,838 233,165 76,097 509,674 0 Expenditures Capital - Various Projects 32,571 834,941 103,307 891,340 505,000 Property Acquisition 0 0 0 0 0 Misc. Noncapital Projects 0 0 0 0 0 Transfers out - # 001 0 0 0 0 0 Transfers out - # 303 113,014 423 0 0 0 Transfers out - #403 (DOE for Decant Prc 0 0 50,125 0 0 Transfers out - #403 0 0 120,000 0 0 Transfers out - #501 (new pickup) 0 0 25,843 0 0 145,585 835,364 299,275 891,340 505,000 Nonrecurring revenues over (under) Nonrecurring Expenditures (80,747) (602,199) (223,178) (381,666) (505,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures $ 314,674 $ (376,083) $ 137,575 (142,035) (368,615) Beginning working capital 1,933,564 1,791,529 Ending working capital $ 1,791,529 $ 1,422,914 90 Fund: 403 Aquifer Protection Area Fund Spokane Valley 2016 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdraw) of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoriing of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Praire Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget Revenues Spokane County $ 510,934 $ 484,343 $ 461,828 $ 500,000 $ 500,000 Grant DOE - Decant Facility 0 203,609 550,710 0 0 Grant DOT - Decant Facility 0 85,221 100,000 0 0 Grant DOE - Broadway Retrofits 0 0 49,203 1,260,000 0 Grant DOE - Sprague UIC Elimination 96,291 570,331 0 0 1,500,000 Miscellaneous 2 150 0 0 0 Transfers in -#402 (Stormwater) 0 0 170,125 0 0 Total Revenues 607,227 1,343,654 1,331,866 1,760,000 2,000,000 Expenditures Broadway Retrofit 0 0 41,114 1,080,000 0 Construction- Decant Facility 0 299,319 893,514 0 0 SE Yardley Retrofits 0 7,109 728,565 0 0 Sprague Park to University LID 0 0 0 0 2,000,000 Sprague Swales 0 0 510 0 0 Bettman-Dickey Storm drain 0 0 0 0 0 14th Ave Custer to Carnahan 0 0 0 0 0 Transfers out - #402 0 0 0 120,000 0 Total Expenditures 0 306,428 1,663,703 1,200,000 2,000,000 Revenues over (under) expenditures $ 607,227 $ 1,037,226 $ (331,837) 560,000 0 Beginning working capital 1,773 561,773 Ending working capital $ 561,773 $ 561,773 91 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2016 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reocurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. The 2016 Budget includes an appropriation of $330,000 to replace one small pickup in the Community and Economic Development Department with one small SUV, one car and one small truck for the Parks and Recreation Department, one truck split half-time between the Street Fund and the Stormwater Management Fund, and one tandem snow plow. Source of financing for the vehicles will be Fund #501 fund balance which exists as a result of previous years payments by General Fund for this purpose. Snow Plow Replacment Program The snowplow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000 -gallon tanks for placement of liquid deicer. Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. The 2016 Budget includes the purchase of a tandem axle plow truck with a sander. A tandem axle plow is critical for plowing the hillside areas as the lead truck. This purchase will complete the need for a second tandem axle plow for efficient and effective hillside plowing. This truck would also be equipped with a dump box so it could be utilized to haul material and trailer the backhoe during the spring, summer and fall months. The Snowplow Equipment Rental and Replacement Fund balance is currently $325,000. A new tandem axle plow with a dump box and sander will cost approximately $225,000. Future replacements will be single axle plows with an estimated cost of $200,000 per plow. Snow Plow Fleet Truck # Model Year YR Acquired Age at Retirement Replacement Yr Notes 206 1996 2009 26 2022 Existing Fleet (9) Snow Plows 207 1997 2009 28 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 205 1996 2009 38 2034 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 212 2016 2016 33 2049 Truck 206 becomes a backup 213 2019 2019 33 2052 Truck 207 becomes a backup 214 2022 2022 33 2055 Truck 204 becomes a backup / 206 is retired 215 2025 2025 33 2058 Truck 203 becomes a backup / 207 is retired 216 2028 2028 33 2061 Truck 205 becomes a backup / 204 is retired 217 2031 2031 33 2064 Truck 208 becomes a backup / 203 is retired 218 2034 2034 33 2067 Truck 209 becomes a backup / 205 is retired 219 2037 2037 33 2070 Truck 211 becomes a backup / 208 is retired 220 2040 2040 33 2073 Truck 210 becomes a backup / 209 is retired 221 2043 2043 33 2076 Truck 212 becomes a backup / 211 is retired 92 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2016 Budget Revenues Interfund Equip & Vehicle Lease Transfers in - #001 (replacements) Transfers in - #101 (replacements) Transfers in - #402 (addtl' pickup) Investment Interest Total Revenues Budget Summary 2012 Actual 2013 Actual 2014 Actual 2015 Budget 2016 Budget $ 0 $ 177,744 $ 102,744 $ 35,544 $ 101,333 0 0 0 0 0 119,344 0 25,849 0 0 0 0 25,843 0 0 1,498 1,176 792 1,000 1,000 120,842 178,920 155,228 36,544 102,333 Expenditures Computer replacement lease 0 0 0 0 0 Software/Hardware replacement 0 0 0 0 0 Snow plow replacement 0 0 0 0 225,000 Vehicle Replacement 0 48,750 9,799 30,000 105,000 Total Expenditures 0 48,750 9,799 30,000 330,000 Revenues over (under) expenditures 120,842 130,170 145,429 6,544 (227,667) Beginning working capital Ending working capital $ 1,235,794 $ 1,242,338 $ 1,014,671 1,090,365 1,235,794 1,242,338 93 Spokane Valley 2016 Budget Fund: 502 Risk Management Fund The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and ommissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (WCIA). Revenues Transfers in - #001 Investment Interest Total Revenues Budget Summary 2012 Actual 2013 Actual $ 319,000 $ 319,000 9 7 319,009 2014 Actual 2015 Budget 2016 Budget $ 325,000 $ 325,000 $ 325,000 5 0 319,007 325,005 0 325,000 325,000 Expenditures Auto & Property insurance 255,185 263,922 272,435 325,000 325,000 Unemployment Claims 10,340 14,126 8,532 0 0 Miscellaneous 862 0 0 0 0 Total Expenditures 266,387 278,048 280,967 325,000 325,000 Revenues over (under) expenditures 52,622 40,959 44,038 0 0 Beginning working capital 30,590 83,212 124,171 168,209 168,209 Ending working capital $ 83,212 $ 124,171 $ 168,209 $ 168,209 $ 168,209 94 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2016 Total Capital Expenditures and Related Financinc 17,426,542 108,000 25,000 12,500 222,503 922,816 0 228,000 294,200 2,156,051 1,510,509 505,000 500,000 330,000 10,297,263 314,700 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 95 SOURCE OF FUNDS Capital Outlay Description 2016 Expenditure Budget #001 General #101 Street #107 PEG #301 REET 1 Capital Projects #302 REET 2 Capital Projects #303 Street Capital Projects #309 Park Capital Projects #310 Civic Facilit. Capital Projects I #311 1 Pavement Preservatior #312 Capital Reserve #402 Stormwater Management #403 Aquifer Protection Area #501 Equipment Rental & Replacemen Grants Developer Contributions #001 General Fund 108,000 108,000 - IT capital replacements Subtotal #101 Street Fund 108,000 108,0001 01 1 01 01 01 01 01 01 01 01 01 01 0 0 5,000 20,000 5,000 20,000 - Maintenance facility storage unit - Signal detection equipment upgrades Subtotal #107 PEG Fund 25,000 0I 25,000 1 1 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 0 0 12,500 12,500 - PEG Capital outlay Subtotal12,500 JM_ #303 Street Capital Projects Fund 01 01 12,500 1 01 01 01 01 01 01 01 01 01 01 0 0 332,566 1,981,060 5,000 5,237,650 5,000 491,331 228,127 271,357 5,000 559,200 40,500 500,000 361,000 350,000 400,000 1,000,000 44,896 287,670 390,943 1,590,117 675 4,325 1,010,509 3,912,441 314,700 675 4,325 491,331 30,627 197,500 36,633 234,724 5,000 1,420 557,780 450 40,050 500,000 30,000 331,000 350,000 54,000 346,000 100,000 100,000 800,000 0123 Mission Ave - Flora to barker 0141 Sullivan Rd/Euclid PCC (PE/RW) 0149 Sidewalk Infill 0155 Sullivan Rd W Bridge Replacement 0156 Mansfield Ave Connection 0166 Pines Rd (SR27) & Grace Ave. Intersection Safety 0167 Citywide Safety Improvements 0201 ITS Infill Project Phase 1 0206 2015 CDBG Sidewalk Project 0221 McDonald Rd Diet (16th to Mission) 0222 Citywide Reflective Signal Backplates 0223 Pines Rd Underpass @ BNSF & Trent Seth Woodward Elem Sidewalk Improvement Mirabeau Pkwy & Pines (SR -27) Traffic Signal Bowdish Sidewalk - 8th to 12th Contingency' Subtotal #309 Parks Capital Projects Fund 11,767,791 0 0 0 222,503 922,816 0 0 0 0 1,510,509 0 0 0 8,797,263 314,700 70,000 20,500 82,500 55,000 70,000 20,500 82,500 55,000 - City entry sign - Park signs (3) - Browns Park splash pad - Pocket dog park - phase 2 Subtotal #310 Civic Facilities Capital Projects Fund 228,000 0 I 0 I 0 I 0 I 0 I 0 I 228,000 1 0 I 0 I 0 I 0 I 0 0 0 0 294,200 294,200 - City Hall #311 Pavement Preservation Fund 294,200 0 1 0 1 0 1 0 1 0 1 0 1 0 1 294,200 1 0 1 0 1 0 1 0 1 o o 0 2,156,051 2,156,051 - Pavement preservation Subtotal #402 Stormwater Management Fund 2,156,051 0I 0I 0I 0I 0I 0I 0I 0I 2,156,051 1 0I 0I 0I 0I 0 0 500,000 5,000 500,000 5,000 - Capital - various projects - Maintenance facility storage unit Subtotal #403 Aquifer Protection Area Fund 505,000 0 0 01 01 01 01 01 01 01 01 505,0001 01 01 0 0 2,000,000 500,000 1,500,000 - Sprague- Park to Univerisity Low Impact Develop. Subtotal #501 Equipment Rental and Replacement Fund 2,000,000 0I 0 0 0 0 0 0 0 0 0 0 500,000 0 1,500,000 0 105,000 225,000 105,000 225,000 - Four vehicles - One tandem snow plow Subtotal 330,000 01 01 01 01 01 01 01 01 01 01 01 01 330,0001 0 0 Total Capital Expenditures and Related Financinc 17,426,542 108,000 25,000 12,500 222,503 922,816 0 228,000 294,200 2,156,051 1,510,509 505,000 500,000 330,000 10,297,263 314,700 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 95 #001 - General Fund City Manager / City Clerk Legal Deputy City Manager Finance Human Resources Public Works CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Cntr Parks & Rec - CenterPlace CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees 2010 2011 Adopted 2012 12013 2014 2015 Proposed 2016 Difference from 2014 to 2015 + (-) 5 5 5 5 5 5 5 0.000 3 3 3 3 3 3 3 0.000 8 7 7 6 6 6 6 0.000 12 11 11 10.75 11.75 11.75 11.75 0.000 2 2 2 2 2 2 2 0.000 7.5 7.5 7 7 7.375 7.375 7.375 0.000 3 3 3 2 2 2 2 0.000 0 0 0 0 0 2.5 2.65 0.150 (1) 0 0 0 0 0 11 11 0.000 8 6 6 8 7 0 0 0.000 9 8.5 8.5 8 8 0 0 0.000 14.75 12.75 12.75 11.5 12.5 14 14 0.000 2 2 2 2 2 2 2 0.000 1 1 1 1 1 1 1 0.000 1 1 1 1 1 1 1 0.000 7 5 5 5 5 5 5 0.000 Total General Fund 83.25 74.75 74.25 72.25 73.625 73.625 73.775 0.150 #101 - Street Fund 5 4.5 5 5 5.375 5.725 5.725 0.000 #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 0.000 #402 - Storm Water Fund 4 4.5 4.5 4.5 4.75 4.4 4.4 0.000 Total FTEs 95.75 87.25 87.25 85.25 87.25 87.25 87.400 0.150 (1) Reflects increase of time by the part-time employee in Economic Development from 0.5 to 0.65. 96 7/16/2015 97 2015 Work Force Comparison The 31 Washington Communities with a Population of 30,000 to 100,000 CITY POPULATION FULL-TIME PART-TIME Bellingham 83,580 741 47 Yakima 93,220 681 18 Renton 98,470 634 13 Redmond 59,180 600 18 Olympia 51,020 540 18 Kirkland 83,460 537 32 Richland 53,080 452 31 Auburn 75,545 418 1 Kennewick 78,290 352 4 Lynnwood 36,420 326 6 Pasco 68,240 317 1 Bremerton 39,410 301 17 Federal Way 90,760 296 10 Longview 37,130 289 8 Bothell 42,640 283 7 Puyallup 38,950 266 4 Lacey 46,020 254 4 Walla Walla 33,390 253 14 Marysville 64,140 249 9 Issaquah 33,330 235 8 Lakewood 58,400 208 8 Edmonds 40,490 198 12 Pullman 32,110 195 33 Mount Vernon 33,530 191 27 Wenatchee 33,230 166 4 Shoreline 54,500 127 11 Des Moines 30,100 117 10 Spokane Valley 93,340 86 2 Sammamish 49,980 77 5 Burien 48,810 56 7 University Place 31,720 45 5 AVERAGE 306 13 Source: Association of Washington Cities Survey: 2015 Participant Data - Cities and Towns 7/16/2015 97 EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1, 2015 Labor negotiations with the Washington State Council of County and City Employees, Local 270-V, AFSCME are underway for a new labor contract that will go into effect January 1, 2016. The figures currently presented on this page reflect salaries for calendar year 2015. Position Title Grade 2016 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 13,835.11 City Attorney 21 8,888.39 - 12,451.71 Community Development Director 21 8,888.39 - 12,451.71 Finance Director 21 8,888.39 - 12,451.71 Public Works Director 21 8,888.39 - 12,451.71 Parks and Recreation Director 19 7,199.37 - 10,086.73 Human Resources Manager 18 6,480.26 - 9,077.61 Planning Manager 18 6,480.26 - 9,077.61 Building Official 18 6,480.26 - 9,077.61 Capital Improvements Program Manager 18 6,480.26 - 9,077.61 Development Services Manager 18 6,480.26 - 9,077.61 Deputy City Attorney 18 6,480.26 - 9,077.61 Senior Engineer - Traffic and CIP 17 5,831.91 - 8,169.51 Accounting Manager 17 5,831.91 - 8,169.51 City Clerk 16 5,248.20 - 7,352.09 Engineer 16 5,248.20 - 7,352.09 Senior Plans Examiner 16 5,248.20 - 7,352.09 Public Works Superintendent 16 5,248.20 - 7,352.09 Senior Administrative Analyst 16 5,248.20 - 7,352.09 Senior Planner 16 5,248.20 - 7,352.09 Development Services Coordinator 16 5,248.20 7,352.09 Associate Planner 15 4,724.02 - 6,617.33 Assistant Engineer 15 4,724.02 - 6,617.33 IT Specialist 15 4,724.02 - 6,617.33 Engineering Technician II 15 4,724.02 - 6,617.33 GIS/Database Administrator 15 4,724.02 - 6,617.33 Economic Development Project Specialist 15 4,724.02 - 6,617.33 Human Resource Analyst 14 4,251.88 - 5,956.06 Accountant/Budget Analyst 14 4,251.88 - 5,956.06 Administrative Analyst 14 4,251.88 - 5,956.06 CenterPlace Coordinator 14 4,251.88 - 5,956.06 Planner 14 4,251.88 - 5,956.06 Building Inspector II 14 4,251.88 - 5,956.06 Plans Examiner 14 4,251.88 - 5,956.06 Public Information Officer 14 4,251.88 - 5,956.06 Engineering Technician I 14 4,251.88 - 5,956.06 Senior Permit Specialist 14 4,251.88 - 5,956.06 Code Enforcement Officer 14 4,251.88 - 5,956.06 Maintenance/Construction Inspector 13-14 3,826.38 - 5,956.06 Recreation Coordinator 13-14 3,826.38 - 5,956.06 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,360.23 Building Inspector I 13 3,826.38 - 5,360.23 Executive Assistant 13 3,826.38 - 5,360.23 Planning Technician 13 3,826.38 - 5,360.23 Deputy City Clerk 12-13 3,445.00 - 5,360.23 Senior Center Specialist 12-13 3,445.00 - 5,360.23 Human Resources Technician 12-13 3,445.00 - 5,360.23 Permit Facilitator 12 3,445.00 - 4,824.10 Help Desk Technician 12 3,445.00 - 4,824.10 Administrative Assistant 11-12 3,099.55 - 4,824.10 Permit Specialist 11-12 3,099.55 - 4,824.10 Accounting Technician 11-12 3,099.55 - 4,824.10 Maintenance Worker 11-12 3,099.55 - 4,824.10 Office Assistant ll 10-11 2,789.41 - 4,341.90 Custodian 10 2,789.41 - 3,906.81 Office Assistant I 9-10 2,510.78 - 3,906.81 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 98 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 8, 2015 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report AGENDA ITEM TITLE: Vehicle Detection Equipment GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session BACKGROUND: City Council requested information from staff regarding the types of vehicle detection at signalized intersections throughout the City. The City currently maintains and operates four types of detection devices at our 84 traffic signals: loops, video, radar, and the combination of video/radar. We have 12 intersections with video detection, seven intersections with radar, two intersections with combination video/radar, and the remaining with loop detection. The included presentation discusses these detection devices in more detail and provides information regarding their use and application. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Sean Messner, Senior Traffic Engineer Eric Guth, Public Works Director ATTACHMENTS: Presentation Traffic Detection Equipment Traffic Signal History ❖ First Official Traffic Control Signal System ❖ London — 1722 •'• Traffic Cops directing traffic on London Bridge ❖ First "Lighted" Traffic Control Device (for streets) •:� London —1868 •:• Intersection of George & Bridge Streets •:• Designed by J.P. Knight (railway engineer) •:• Manually operated by Traffic Cop •:• Gas (kerosene) lamp •:• Red & green colors 2 Traffic Signal History •• First tri -colored tower signal (red, amber, green) ♦ • Paris —1912 • Operated by Police Woman •• First tri -colored signal in US •• Detroit —1920 •• Intersection of Michigan & Woodward Avenues •• Designed by William Potts (Police Officer) •• Manually operated by Traffic Cop until 1921 • Then developed timer to make control automatic NW - 3 Detection History ❖ First Detector and equipment ❖ London — 1722 •'• Traffic Cop — eyes and ears ❖ Computers within traffic control devices — 1950's ❖ First Automatic Detector ❖ Throughout US — 1950's •'• Pressure plate at intersections ❖ Indicated to computer that vehicle was present ❖ "Advanced" detection in late 1960's ❖ Pressure plates with better computer technology 4 Today's Detection ❖ Much more advanced than 1960's ❖ Various types ••• Underground or above ground •• Able to process various information ❖ Presence of vehicles, bikes, & pedestrians •••• Traffic Counts •••• Speeds ❖ Weight ❖ Number of Axles ❖ Origin & Destination 5 Today's Detection ❖ Various applications •••• Traffic signals ❖ Rail lines ❖ Freeways, highways (urban & rural), arterials, collectors, locals, and intersections ❖ Multimodal facilities (bike lanes, paths, trails, sidewalks) •••• Weigh stations •••• Transit 6 Need for Detection •••• Federal Performance Metrics ❖ Use technology to provide more capacity and better movement of traffic within existing facilities ❖ Reduce delay at traffic signals •••• Improve travel time and reduce emissions on corridors ❖ Federal guidance is requiring more reporting ❖ State statute to provide detection at traffic signals ❖ RCW 47.36.025 ❖ Vehicle activated traffic control systems must detect vehicles, motorcycles, and bicycles to extent feasible/capable Traffic Signal Actuation ❖ Allows for traffic signals to be triggered by traffic ❖ Allows for flexibility for timing plans ❖ Allows for better traffic signal progression ❖ Provides traveling public less wait time during off-peak ❖ One vehicle can trigger the green phase ❖ Avoids set timing and unused green time 8 Types of Signal Detection ••• Stop bar detectors ❖ Let signal controller know vehicle is waiting ❖ Controller then knows to move to phase in which vehicle is waiting ❖ Stop bar detection used in left -turn lanes, through lanes, and right -turn lanes •••• Set -back detectors ❖ Let signal controller know vehicle is approaching ❖ Can be used to extend the green time ❖ Can be used for traffic counts 9 What does the City have? • Traffic Signal Detection •• Underground • Loops • Pucks •'• Above Ground + Video + Radar + Video/radar + Traffic Counts + Underground loops rro 4 Gr, LEGEND Au➢ ARA..sLS_ TERI rra RfIR➢S F017(RIE VALLEY Sir ,ALS W3I31:11- {rnNN C FUTURE SEGR4LS STOP FLASHERS 10 Underground Detection •••• Loops •:• •:• •:• •:• •:• 80% of our signals have this detection Very reliable Lifespan 15-25 years Least flexible Low maintenance Inductive Loops 11 •�• Underground Detection Pucks •:• •:• •:• •:• •:• 2 intersections have this detection Least reliable Lifespan 7-10 years Very flexible High maintenance Sensys Puck 12 Above Ground Detection •• Video Detection ❖ 12 City intersections have video detection ❖ Low reliability ❖ Lifespan 7-10 years ❖ Very flexible •'• High maintenance Video Detectors 13 Above Ground Detection • Radar •• •• Medium reliability •• Lifespan 7-12 years •• Very flexible •• Medium maintenance 5 City intersections have radar detection Radar Units 14 Above Ground Detection • Video/Radar •• 2 City intersections have video/radar detection •• Medium reliability •• Lifespan 7-12 years •• Very flexible •• High maintenance 15 More information to come! ❖ As with any capital infrastructure, vehicle detection has a useful lifespan ❖ Lifespan varies by detection type; in general 7-25 years ❖ Video 7-10; radar 7-12; loops 15-25 ❖ Several detection units are at the end of useful lifespan ••• Over % of the detection was installed prior to 2000 ❖ Staff is working to develop a replacement plan in conjunction with the normal maintenance activities ❖ City Council will see additional detailed information in the future related to traffic infrastructure 16 To: From: Re: DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of September 3, 2015; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Friday, Sept 11, 2015, Special Meeting: Spokane Regional Council of Governments 10:00 a.m. — 12:30 p.m. — Fair & Expo Center, 404 N Havana Street (Fair opening ceremony begins 9:30 a.m.) September 15, 2015, Study Session Format, 6:00 p.m. 1. Historic Preservation — Gloria Mantz 2. Mansfield Speed Limit Change — Sean Messner 3. Solid Waste Update — Eric Guth 4. City Hall Design — John Hohman 5. Advance Agenda [due Mon, Sept 7] (20 minutes) (15 minutes) (30 minutes) (30 minutes) (5 minutes) [*estimated meeting: 100 minutes] September 22, 2015, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2016 Budget — Chelsie Taylor 2. First Reading Property Tax Ordinance #15-016 — Chelsie Taylor 3. Proposed Resolution Changing Mansfield Speed Limit — Sean Messner 4. Motion Consideration: Outside Agency Grant Allocations — Chelsie Taylor 5. Admin Report: 2015 Budget Amendment — Chelsie Taylor 6. Admin Report: Advance Agenda 7. Info Only: (a) Dept. Monthly Rpts; (b) Stormwater Construction Grants [*estimated September 29, 2015, Study Session Format, 6:00 p.m. Meeting Cancelled October 6, 2015, Study Session Format, 6:00 p.m. 1. Stormwater Construction Grants — Eric Guth 2. Potential Code Changes re Purchasing — Cary Driskell/Erik Lamb 3. Advance Agenda October 13, 2015, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2015 Budget Amendment — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Property Tax Ordinance 15-016 — Chelsie Taylor 4. First Reading Ordinance Adopting 2016 Budget — Chelsie Taylor 5. First Reading Ordinance Amending 2015 Budget — Chelsie Taylor 6. Motion Consideration: Stormwater Construction Grants — Eric Guth 7. Admin Report: Advance Agenda October 20, 2015, Study Session Format, 6:00 p.m. 1. Draft Marijuana Regulations — Erik Lamb 2. Advance Agenda October 27, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance Adopting 2016 Budget — Chelsie Taylor 3. Second Reading Ordinance Amending 2015 Budget — Chelsie Taylor 4. Admin Report: Advance Agenda 5. Info Only: Dept. Monthly Reports Draft Advance Agenda 9/3/2015 2:23:27 PM [due Mon, Sept 14] (20 minutes) (15 minutes) (15 minutes) (20 minutes) (20 minutes) (5 minutes) meeting: 95 minutes] [due Mon, Sept 28] (15 minutes) (20 minutes) (5 minutes) [due Mon, Oct 511 (10 minutes) (5 minutes) (10 minutes) (15 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 65 minutes] [due Mon, Oct 12] (30 minutes) (5 minutes) [due Mon, Oct 19] (5 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 30 minutes] Page 1 of 2 November 3, 2015, Study Session Format, 6:00 p.m. [due Mon, Oct 26] ACTION ITEMS: 1. First Reading Proposed Ordinance Adopting Marijuana Regulations — Erik Lamb (30 minutes) NON -ACTION ITEMS 2. Fee Resolution for 2016 — Chelsie Taylor (20 minutes) 3. Advance Agenda (5 minutes) November 10, 2015, Formal Meeting Format, 6:00 p.m. [due Mon, Nov 2] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Admin Report: Lodging Tax Advisory Cmte (LTAC) Recommended Allocations — Mark Calhoun (25 minutes) 3. Admin Report: Advance Agenda (5 minutes) November 17, 2015, Study Session Format, 6:00 p.m. ACTION ITEMS: 1. Second Reading Proposed Ordinance Adopting Marijuana Regulations — Erik Lamb NON -ACTION ITEMS 2. Advance Agenda November 24, 2015 — no meeting (Thanksgiving week) December 1, 2015, Study Session Format, 6:00 p.m. 1. Advance Agenda December 8, 2015, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed Fee Resolution for 2106 — Chelsie Taylor 3. Motion Consideration: LTAC Allocations —Mark Calhoun 4. Admin Report: Advance Agenda December 15 2015, Study Session Format, 6:00 p.m. December 22, 2015 — no meeting December 29, 2015, Study Session Format, 6:00 p.m. January 5, 2016, Study Session Format, 6:00 p.m. 1. Council Officer Elections for Mayor and Deputy Mayor — Chris Bainbridge *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appointments (12/29 or 01/12)— 3 Planning Comm. Appointments (12/29 or 01/12) - 2 LTAC Appts: Various Committees (12/29 or 01/12) Avista Electrical Franchise (2"d read Ord 15-011) Bike Helmets Coal/Oil Train Environmental Impact Statement Comp Plan Amendments (annual update) False Alarm Program Hauling Uncovered Loads [due Mon, Nov 9] (20 minutes) (5 minutes) [due Mon, Nov 23] (5 minutes) [due Mon, Nov 30] (5 minutes) (10 minutes) (20 minutes) (5 minutes) [due Mon, Dec 7] [due Mon, Dec 21] [due Mon, Dec 28] (15 minutes) Legislative Agenda Shoreline Adoption Ordinance Sidewalks and Development Sports Facilities Interlocal Agreement SRTMC Interlocal Agreement (prior to end of year) Used Oil Signage Ordinance Website Renovation Weed Control Draft Advance Agenda 9/3/2015 2:23:27 PM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 8, 2015 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Outside Agency Allocation Method GOVERNING LEGISLATION: This is a component of the annual budget development process. PREVIOUS COUNCIL ACTION TAKEN: Council heard presentations from local economic development and social service agencies who had applied for grant funding at the September 1, 2015, Council meeting. BACKGROUND: For the past several years, the application and allocation process for the outside agency grants has been as follows: 1. Agencies interested in receiving City funds for either social service or economic development purposes will submit written application materials and make a verbal presentation to the City Council. 2. Council members will deliver their recommendations to the Finance Director for how much funding each agency should be awarded. The total of the award amounts recommended by each Councilmember should equal the $107,000 included in the budget. 3. The Finance Director will prepare a summary of Councilmember recommendations that includes both the number of Council votes received by each agency and the average of the seven award recommendations. 4. Agencies that receive four or more Council votes will be awarded the average of the Council recommendations. 5. Agencies that receive fewer than four votes will not be considered for funding in that funding cycle because they would not have received at least a majority of Council votes. 6. Any Council awards recommended to agencies that receive three or fewer Council votes will be added together and distributed evenly among those agencies that received seven Council votes. The distribution will be a simple arithmetic average of the total amount remaining to be awarded, divided by the number of agencies receiving seven votes. Following the presentations by the economic development and social service agencies who had applied for grant funding on September 1, 2015, a question was raised by a Councilmember regarding the allocation method for the outside agency grant awards. The question was whether we should allocate the remainder to be allocated among the agencies receiving seven votes on a pro rata basis based on the requested grant amount instead of being allocated evenly among the agencies receiving seven votes. I have reviewed the remainder that has been allocated for the 2013, 2014, and 2015 grant years, and the remaining amounts allocated in each of those years was $7,512, $0, and $3,287, respectively, with between $0 and $939 in additional grant funds being allocated to agencies receiving seven votes in those years. For the 2016 grant award process, I will continue with the historical methodology for allocating the remainder to the agencies receiving seven votes. OPTIONS: Information Only RECOMMENDED ACTION OR MOTION: Information Only BUDGET/FINANCIAL IMPACTS: $107,000 is included in the 2016 Budget for this purpose. STAFF CONTACT: Chelsie Taylor, Interim Finance Director ATTACHMENTS: Outside Agency Grant Allocation Worksheets for the 2013, 2014 and 2015 Grant Years H:\Budget\2016\Outside Agencies\2015 09 22\Council Recommended Awards for 2015 as of 2014 09 23.xlsx CITY OF SPOKANE VALLEY, WA 2013 Budget Summary of Outside Agency Allocations Recommended by City Council Councilor Recommendations A B C D E F G # of Votes Average Requested Economic Development Agencies 1 Greater Spokane Incorporated 31,000 30,000 30,000 41,500 20,000 41,500 41,500 7 33,643 41,500 2 Greater Spokane Valley Chamber of 8,000 10,000 0 9,000 8,000 7,000 24,600 6 9,514 24,600 3 International Trade Alliance 4,000 10,000 12,000 10,000 10,000 7,400 5,000 7 8,343 30,000 4 Spokane Area Workforce Developm 0 0 0 0 0 0 9,000 1 a 1,286 21,800 5 Spokane Neighborhood Action Partr 0 0 0 0 19,000 0 0 1 a 2,714 20,000 6 Spokane River Forum 0 5,000 0 0 0 2,500 2,500 3 a 1,429 5,000 7 Spokane Valley Arts Council 8,000 4,000 2,000 2,500 5,000 10,000 6,000 7 5,357 20,000 8 Spokane Valley HUB Sports Center 0 5,000 5,000 5,000 5,000 4,000 0 5 3,429 5,000 9 Sustainable Works 0 0 0 0 0 0 0 0 a 0 12,200 10 Valleyfest 30,000 20,000 19,000 25,000 10,000 10,000 15,000 7 18,429 40,000 Total economic development agen 81,000 84,000 68,000 93,000 77,000 82,400 103,600 9/25/2012 Council Approved on 9/25/2012 34,582 9,514 9,282 0 0 0 6,296 3,429 0 19,368 84,144 220,100 82,471 Social Service Agencies 1 Children's Home Society of Washinc 0 600 0 0 5,000 2,500 0 3 a 1,157 10,400 2 Coalition of the Responsible Disable 0 500 2,000 400 2,000 400 0 5 757 2,000 3 Free Cakes for Kids Spokane 0 400 0 100 0 200 900 4 229 972 4 Fulcrum Institute Dispute Resolution 0 0 0 0 0 0 0 0 a 0 13,200 5 Greater Spokane Substance Abuse 0 2,000 2,500 2,000 2,500 0 2,500 5 1,643 2,500 6 Project Access 20,000 16,000 25,000 11,000 20,000 20,000 10,000 7 17,429 25,000 18,368 b 7 Spokane Neighborhood Action Partr 0 0 0 0 5,000 0 5,000 2 a 1,429 10,000 8 Spokane Valley Heritage Museum 1,500 2,000 1,000 2,000 0 1,500 2,000 6 1,429 2,040 9 Spokane Valley HUB Sports Center 2,500 2,500 2,500 0 2,500 2,000 2,000 6 2,000 2,500 10 Spokane Valley Partners 32,000 30,000 35,000 31,000 20,000 30,000 20,000 7 28,286 40,000 29,225 b 11 Valley Meals on Wheels 10,000 9,000 10,000 10,000 10,000 9,000 1,000 7 8,429 10,000 9,368 b 12 YWCA 3,000 3,000 4.000 4,000 6,000 2,000 3,000 7 3,571 5,866 4,510 b 0 757 229 0 1,643 b b b b 0 1,429 2,000 Total social service agencies 69,000 66,000 82,000 60,500 73,000 67,600 46,400 66,359 124,478 67,529 Total 150,000 150,000 150,000 153,500 150,000 150,000 150,000 150,503 344,578 150,000 Remaining $0 Sum of agencies receiving fewer than 4 votes 8,015 a Less average of awards exceeding $150,000 (503) Balance remaining to be allocated 7,512 Allocate balance remaing among 7 vote agencies 8 Amount allocated to each agency 939 b 2012 for 2013 H:\Budget\2016\Outside Agencies\2015 09 22\Council Recommended Awards for 2015 as of 2014 09 23.xlsx CITY OF SPOKANE VALLEY, WA 2014 Budget Summary of Outside Agency Allocations Recommended by City Council Councilor Recommendations A B C D E F G # of Votes Average Requested Economic Development Agencies 1 Greater Spokane Incorporated 45,000 30,000 35,000 30,000 16,000 41,000 60,000 7 36,714 50,000 2 Greater Spokane Valley Chamber of 10,000 10,000 5,000 8,000 7,000 15,000 26,000 7 11,571 25,900 3 Spokane Area Workforce Developmc 1,000 1,500 6,000 0 10,000 3,800 7,000 6 4,186 14,915 4 Spokane River Forum 500 1,000 1,000 0 1,000 1,500 1,500 6 929 1,500 5 Spokane Valley Arts Council 10,000 10,000 8,000 3,000 9,000 10,000 5,000 7 7,857 22,500 6 Spokane Valley Heritage Museum 2,500 2,000 3,000 1,500 2,000 2,200 2,000 7 2,171 2,350 7 Valleyfest 37,000 20,000 29,000 40,000 20,000 15,000 10,000 7 24,429 50,000 Total economic development agen' 106,000 74,500 87,000 82,500 65,000 88,500 111,500 9/24/2013 Council Approved on 9/24/2013 36,714 11,571 4,186 929 7,857 2,171 24,429 87,857 167,165 87,857 Social Service Agencies a Big Brothers and Sisters of the Inlanc 1,000 5,000 2,000 2,000 7,000 0 0 5 2,429 7,848 b Children's Home Society of Washing 1,000 5,000 0 4,000 5,000 6,000 500 6 3,071 6,000 c Coalition of the Responsible Disables 1,000 1,000 1,000 3,000 2,000 2,000 5,000 7 2,143 6,000 d Greater Spokane Substance Abuse ( 2,000 10,000 3,000 5,000 5,000 2,000 10,000 7 5,286 10,000 e Hearth Homes 1,000 10,000 2,000 5,000 10,000 7,500 1,000 7 5,214 15,000 f Spokane Guilds' School Foundation 3,000 6,000 5,000 6,500 8,000 1,500 0 6 4,286 10,500 g Spokane Valley Partners 30,000 31,000 40,000 40,000 40,000 37,500 20,000 7 34,071 40,000 h YWCA 5,000 7,500 10,000 2,000 8,000 5,000 2,000 7 5,643 9,780 2,429 3,071 2,143 5,286 5,214 4,286 34,071 5,643 Total social service agencies 44,000 75,500 63,000 67,500 85,000 61,500 38,500 62,143 105,128 62,143 Total 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 272,293 150,000 Sum of agencies receiving fewer than 4 votes 0 Less average of awards exceeding $150,000 Balance remaining to be allocated 2013 for 2014 0 0 Remaining $0 H:\Budget\2016\Outside Agencies\2015 09 22\Council Recommended Awards for 2015 as of 2014 09 23.xlsx CITY OF SPOKANE VALLEY, WA 2015 Budget Summary of Outside Agency Allocations Recommended by City Council Councilor Recommendations A B C D E F G # of Votes Average Requested Economic Development Agencies 1 Greater Spokane Incorporated 30,000 30,000 18,000 15,000 0 50,000 20,000 6 23,286 50,000 2 Greater Spokane Valley Chamber of 15,000 10,000 2,300 15,000 30,000 20,000 15,000 7 15,329 29,400 b 3 Spokane Valley Arts Council 10,000 7,500 6,000 20,000 25,000 5,000 10,000 7 11,929 24,200 b 4 Valleyfest 30,000 25,000 30,000 10,000 0 25,000 18,000 6 19,714 50,000 Total econ. develop. agencies 85,000 72,500 56,300 60,000 55,000 100,000 63,000 70,258 153,600 Social Service Agencies a Big Brothers and Sisters of the Inlan 5,000 3,000 2,000 3,000 0 0 2,500 5 2,214 9,000 b Children's Home Society of Washinc 4,000 3,000 4,000 4,000 0 0 3,000 5 2,571 9,880 c Goodwill Industries of the Pacific No 2,500 0 0 0 0 0 0 1 357 a 2,500 d Greater Spokane County Meals on b 0 20,000 30,000 20,000 0 5,000 15,000 5 12,857 28,000 e Greater Spokane Substance Abuse 5,500 8,000 4,000 6,000 12,000 10,000 5,000 7 7,214 12,000 b f Hearth Homes 5,500 6,000 8,000 12,000 20,000 5,000 10,000 7 9,500 19,800 b g Spokane Neighborhood Action Partr 0 5,000 0 8,000 0 5,000 10,000 4 4,000 15,000 h Spokane Valley Partners 35,000 27,500 40,000 33,000 40,000 20,000 36,000 7 33,071 40,000 b i YWCA 7,500 5,000 5,700 4,000 0 5,000 5,500 6 4,671 12,720 Total social service agencies 65,000 77,500 93,700 90,000 72,000 50,000 87,000 76,455 148,900 Total 150,000 150,000 150,000 150,000 127,000 150,000 150,000 9/23/2014 Presented to Council 9/23/2014 23,286 15,400 12,000 19,714 Council Approved on 9/23/2014 (allocated $3,287 between Soc Svc) 0 23,286 0 15,400 0 12,000 0 19,714 70,401 0 70,401 2,214 2,571 0 12,857 7,285 9,571 4,000 33,142 4,671 411 2,625 411 2,982 0 0 411 13,268 411 7,696 411 9,982 411 4,411 411 33,553 411 5,082 76,312 3,287 79,599 146,713 302,500 146,713 3,287 150,000 Sum of agencies receiving fewer than 4 votes a 357 "+" or "-" average of awards < or > $150,000 0 Balance remaining to be allocated 357 Allocate balance remaing among 7 vote agencies 5 Amount allocated to each agency 71 b 2014 for 2015 Remaining $3,287 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 8, 2015 Check all that apply: ❑ consent ❑ old business ® information ❑ admin. report AGENDA ITEM TITLE: Mansfield Speed Limit GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A Department Director Approval: IZI ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session BACKGROUND: The connection of Mansfield Avenue east of Pines Road (State Route 27) is a significant change that will allow a continuous route for vehicles, bicycles, and pedestrians from Pines Road to Mirabeau Parkway. This will provide the first east -west connection within the area north of the Union Pacific Railroad (UPRR). The Mansfield Avenue connection changes the total number of lanes by adding a two-way center turn lane and bicycle lanes from Cherry Lane east to where it ties in with the existing three -lane with bike lane section in front of the River Rock Apartments. The connection is currently under construction and will be completed in a few weeks. The paperwork is currently being processed by the Federal Highway Administration (FHWA) and the Washington State Department of Transportation (WSDOT) to classify Mansfield Avenue as a collector arterial from Pines Road to Mirabeau Parkway. As such, the connection of a principal arterial (Pines Road) to a collector (Mirabeau Parkway) will occur. Mansfield Avenue primarily serves businesses/commercial development and multi -family residential developments. Commercial properties and businesses exist at the corner of Pines/Mansfield. To the east of these existing businesses are multi -family residential units, with more units planned in the next three years. Finally, east of the multi -family residences are more commercial properties and businesses immediately west of Mirabeau Parkway. The existing speed limit on Mansfield Avenue between Pines Road and Houk Road is 25 miles per hour (mph) due to the pre -construction configuration in which Mansfield Avenue turned 90 - degrees, or `elbowed', into Houk Road, essentially terminating Mansfield Avenue at Houk Road. The existing speed limit on Mansfield Avenue between the River Rock Apartments and Mirabeau Parkway is 25 mph due to Mansfield terminating at the River Rock Apartments westernmost property line. The existing speed limit on Mansfield Avenue west of Pines Road is 35 mph, as is Pines Road and Mirabeau Parkway within the vicinity of the project. Mansfield Avenue is mostly straight with few horizontal or vertical curves. This connection project will include the installation of median islands near Houk Road. There are commercial or multi -family residential access points on Mansfield Avenue between Pines Road and Mirabeau Parkway. To provide a comparison of facilities, Mirabeau Parkway between Pines Road and Pinecroft Way is a three -lane collector roadway with a posted speed limit of 35 mph and has a similar number of access points serving commercial development. Collector roadways commonly have a posted speed limit between 30 mph and 40 mph as they provide vital connections between local roadways or other collectors to arterials. As such, Mansfield Avenue and this connection project have been designed for a posted speed limit of 35 mph. Due to the significant changes that are underway with the Mansfield Avenue connection project, a review of the posted speed limit is warranted. Section 2B-13 of the Federal Highway Administration (FHWA) Manual on Uniform Traffic Control Devices (MUTCD) states that: "States and local agencies should conduct engineering studies to reevaluate non - statutory speed limits on segments of their roadways that have undergone significant changes since the last review, such as the addition or elimination of parking or driveways, changes in the number of travel lanes, changes in the configuration of bicycle lanes, changes in traffic control signal coordination, or significant changes in traffic volumes." The Mansfield Avenue connection project changes the number of travel lanes, the configuration of bicycle lanes, and will have a significant impact on the traffic volumes along Mansfield Avenue from the current conditions. As such, Public Works is recommending the existing speed limit on Mansfield Avenue to be increased to 35 mph between Pines Road and Mirabeau Parkway. OPTIONS: Information Only RECOMMENDED ACTION OR MOTION: Information Only BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Sean Messner, Senior Traffic Engineer Eric Guth, Public Works Director ATTACHMENTS: N/A