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2015, 09-08 Formal Meeting Minutes MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, September 8,2015 Mayor Grafos called the meeting to order at 6:00 p.m. Attendance: City Staff: Dean Grafos,Mayor Mike Jackson City Manager Arne Woodard, Deputy Mayor Cary Driskell, City Attorney Chuck Hafner, Councilmember Mark Calhoun, Deputy City Manager Rod Higgins, Councilmember Erik Lamb, Deputy City Attorney Ed Pace, Councilmember Mike Stone, Parks&Recreation Director Ben Wick, Councilmember Eric Guth, Public Works Director Bill Gothmann, Councilmember Pro Tern John Hohman, Community Development Dir. Chelsie Taylor, Interim Finance Director Carolbelle Branch, Public Information Officer Rick VanLeuven, Police Chief Chris Bainbridge, City Clerk INVOCATION: In the absence of a pastor, moments of silence were observed. PLEDGE OF ALLEGIANCE Council, Staff, and audience rose for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Gothmann: no report. Councilmember Wick: reported that he attended the SNAP Planning Commission Board meeting where they discussed an approach to a pilot for a new program similar to an ambulance program but at a lower cost; said the new program would be called "cabulance" to take people to urgent care rather than to a hospital; said this is being funded by larger insurance providers and will start in the City of Spokane, but it could spread afterwards. Councilmember Wick also reported that he met with the Tourism Promotion Area committee where things are mostly status quo concerning their recommended split of funds between Visit Spokane and the Sports Commission. Deputy Mayor Woodard: no report Councilmember Hafner: said he attended some meetings regarding the Valley Chamber of Commerce's Big 5; said due to the fires and so many members on the board unable to attend a meeting, that the 9-1-1 Board meeting was cancelled; reported that the Health District Officer's evaluation was discussed at the Regional Health Board meeting; said he met with the new superintendent of East Valley School who is also a former student of his; said the STA met and approved vouchers and examined future bus requisitions. Councilmember Pace: said he attended the Valley Chamber's Big 5 meeting; went to the Health District Policy Committee meeting where they discussed the idea of recommending to the entire board that e- cigarettes should be banned in those public places wherever tobacco products are banned. Minutes Regular Council Meeting:09-08-2015 Page 1 of 4 Approved by Council:09-22-2015 Councilmember Higgins: said he also attended the Big 5 meeting; said the Regional Clean Air Agency had an active month, that due to the poor quality of the air because of the fires, their website visits went from 2,636 in July,to over 65,000 in late August,which subsequently caused the system to crash;said the measurement chart for the air quality index tops at 350, and during the week of August 24, there were several days above 330,with August 27 having a reading of 345. MAYOR'S REPORT Mayor Grafos said he participated in a promotional recording with Valleyfest CEO Peggy Doering and County Commissioner O'Quinn discussing some of the exciting things that will occur at this year's Valleyfest; said the recording will air on channel 5 prior to the festival. PROCLAMATION: n/a PUBLIC COMMENTS: Mayor Grafos invited public comment. Rob Lee, Elk, Wa.: handed the Clerk, who then distributed copies to Council, a copy of a petition in support of independent law enforcement oversight; he explained that the petition is a copy and that the original with over 1,000 signatures was previously submitted to Spokane County; said this petition seeks oversight of the Sheriffs department, and he asked Council for their support; said many organizations support this cause and that it is not a political event,and he asked Council to please review the material. Scott Mcclay: said he echoes the movement of the petition mentioned by Mr. Lee; he then read a letter from Ryan Holyk's mother; and finished by asking Council to support Mr. Lee's petition. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately.Proposed Motion:I move to approve the Consent Agenda. a. Approval of vouchers on Sept. 8, 2015 Request for Council Action Form Totaling$816,009.13 b.Approval of Payroll for Pay Period Ending August 31, 2015: $457,154.15 c. Approval of August 18, 2015 Study Session Format Council Meeting Minutes d. Approval of August 25, 2015 Formal Format Council Meeting Minutes e. Approval of September 1,2015 Study Session Format Council Meeting Minutes It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS n/a ADMINISTRATIVE REPORTS 2. City Manager Presentation of 2016 Preliminary Budget—Mike Jackson City Manager Jackson explained that the budget process starts in April each year when we also start the revision of the Business Plan; said that previously Ms. Taylor provided an excellent review of revenues and that tonight he will highlight the budget; said this is a time for Council to express concerns and ask questions; said he would like to talk about Council goals, fiscal policies, and some changes that were made since the June workshop. Moving to slide #4, Mr. Jackson went over the 2016 Council Goals; said that this won't be the last opportunity to work on the goals, and asked Council to let him know if they want more specificity; mentioned that due to population allocation issues, the comp plan will not be completed this year, but that staff is moving forward as they can. There were no comments from Council concerning the 2016 Goals. Concerning fiscal policies, Mr. Jackson said that we have been refining these policies for about the past six years and noted that the City is in excellent financial condition, which he equates with adhering to the policies and our conservative budgeting nature. Mr. Jackson went over the information on slide 12 concerning changes since June, and noted that the first item: Solid waste repayment to general fund will necessitate a budget amendment for 2015. There were no Council questions concerning changes since the June workshop. Minutes Regular Council Meeting:09-08-2015 Page 2 of 4 Approved by Council:09-22-2015 Mr. Jackson discussed the snow plow replacement plan and associated costs; explained that we are proposing nine operating plows and two backups in case of breakdown; said nine plows can do a full arterial and hillside plow in twelve hours and if we have a snow like we did in 2008 and 2009, we will appreciate the two extra plows; said we plan to purchase new plows in 2016, 2019 and 2022 as we won't put a new engine in a twenty-year old plow. Mr. Jackson continued his PowerPoint presentation showing figures for the City Hall Project and bond payment, and continuing on to a brief explanation of the concept of the ending fund balance. Mr. Jackson said he was asked about the difference between a 20- year and a 30-year bond for funding the new City Hall, and said a 20-year bond with about a $600,000 payment is not economically feasible. Mr. Jackson mentioned our lean operations and the proposed 2016 budget recurring expenditures being capped at 1% over the 2015 budget for non-wage expenditures with a few exceptions. He mentioned that we consistently spend less than our budget and our total actual expenditures increased an average of 1.14% over the years of 2011-2014, and that figure includes wages and health care, and taking into consideration all the added new programs as shown on slide 31; said we are already budgeting operation and maintenance for a new city hall so we don't have to worry if we can afford a city hall as we're already paying for it; said without the additions of those projects on slide 31,we would be returning an additional $2 million to the ending fund balance, and said he thinks that is pretty remarkable. Mr. Jackson explained that next year he would like to discuss REET (real estate excise tax) funds with the Finance Committee and devise a strategy for use of the funds rather than consuming them all. There was discussion/clarification of some of the items, including a suggestion by Councilmember Gothmann concerning moving the Outside Agencies funding to Community Development; general questions about our solid waste system and associated funds; and a brief discussion about pavement preservation and grant funds not included until we actually have the grant. Councilmember Pace said for the overall budget, he still wants the budget growth held at 1% for everything, including wages; mentioned the$1 million contingency and said there are some opportunities to take some things out of the budget; said he likes the Deputy City Manager goals about getting more citizens participating; and still wants to see at least two bidders for every contract we bid out. Mayor Grafos asked about breaking out the recurring expenditures in the general fund, and Mr. Jackson brought Council's attention to page 48-49 where those figures are shown. Mayor Grafos mentioned that most of our growth comes from wages and benefits; and Councilmember Pace noted that public safety shows the largest increase. Mayor Grafos mentioned that he likes the concept of the grade separation project and that we should start putting some funds away from the excess funding to start work on that project, perhaps beginning with right-of-way land acquisition; and said we need to start working on this program. Mr. Jackson agreed, adding that as Council adopts goals,those plans will likely span several years before completion. Mayor Grafos called for a recess at 7:25 p.m., and reconvened the meeting at 7:36 p.m. 3. Traffic Detection Equipment—Sean Messner After Traffic Engineer Messner explained some of the history of the vehicle detection equipment, and the various methods used today, he said that more information will be forthcoming as we have a good maintenance plan for the 84 traffic signals but don't have a replacement plan and that staff is working on developing such a plan due to the age of the equipment; said that only one-quarter of our signals are fifteen years or newer. Councilmember Wick asked about how the different types compare concerning cost, and Mr. Messner said that generally loops are less expensive, but that depends on whether they are under concrete or some other material; said radar is more expensive, is one of the better systems, has a longer lifespan, and can detect bicycles. Mr. Messner said whenever we do a reconstruction, we replace old or faulty equipment at that time; and said some grants can cover some of these changes. Mayor Grafos asked about high volume intersections like Sullivan and Broadway, and said pedestrians can't make it halfway across the street before the light changes. Mr. Messner said he will examine those pedestrian times as sometimes the timing needs to be adjusted. Minutes Regular Council Meeting:09-08-2015 Page 3 of 4 Approved by Council:09-22-2015 4.Advance Agenda—Mayor Grafos There were no suggested changes to the Advance Agenda. INFORMATION ONLY: The (5) Outside Agency Funding Allocation Method, and (6) Mansfield Speed Limit Change were for information only and were not reported or discussed. CITY MANAGER COMMENTS In response to a previous question from Councilmember Gothmann about the contingency in the street capital project fund, Mr. Jackson explained that each year we budget $1 million and that applies to all those projects, that many times grants offset the contingency, and it is rare that we spend the entire $1 million. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:00 p.m. ATTES . can Grafos,Mayor I./i.vy1A./ / i t'i, Christine Bainbridge, City Clerk Minutes Regular Council Meeting:09-08-2015 Page 4 of 4 Approved by Council:09-22-2015 I COMMENT / GENERAL PUBLIC SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, September 8, 2015 GENERAL CITIZEN COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTE: Please sign in if you wish to make public comments. NAME TOPIC OF CONCERN YOU YOUR CITY OF RESIDENCE PLEASE PRINT WILL SPEAK ABOUT RRr3 j e & 54e707 at/el/544ff- tiAr :.✓14 /7 X(4, i-ori "yr:. /now Kg Please note that once information is entered on this form, it becomes a public record subject to public disclosure. Petition of Spokane County Citizens in Support of Independent Law Enforcement Oversight Unlike many other jurisdictions, including the City of Spokane, Spokane County lacks independent G ,, ,„ .f= :tis. i `;gii oversight of the Spokane County Sheriff's office, particularly review of incidents that result in the death or � �� �� f injury of citizens. While most incidents involvinguse of force are justified, there are examples where law �' ';` ,1 Xn , ` ��;y�{��"i enforcement action is inconsistent with County policies or the law. Independent oversight provides ? impartial review and helps protect the trust of our community in the officers charged to protect us. ice. We, the undersigned, are concerned Spokane County citizens who urge the Spokane County Board of 404 County Commissioners to enact a CountyCode requiring q ing the appointment of an independently- '-c-;$14 � y - s appointed law enforcement oversight commission with the ability to review law enforcement-involved use = Y� of force and incidents that result in the injury and/or death of citizens. This Commission must have the t , ., 3 authority to investigate incidents and issue findings as to the consistency of officer actions with County , 3 s 4' policies and applicable law. j7KC,.p5 —yR�- s a h 7 't . baa fxv4 °#" € a i � ..., "mow, 3 F.^� ,..r r .,E;si-a�a,.�'�}a` Knezovich wants ombudsman oversight for his department Published On:Oct 14 2014 07:24:02 PM PDT Spokane County Sheriff Ozzie Knezovich said he'd like to add another level of oversight to his department by hiring an ombudsman, and, not wanting to rebuild the wheel, is looking to hire Spokane ombudsman Tim Burns for the job. KXLY4's Jeff Humphrey reports. Show Transcript Hide Transcript THE SPOKANE SHERIFF SAYS HE'D LIKE TO ADD ANOTHER LEVEL OF OVER-SIGHT TO HIS DEPARTMENT BY HIRING AN OMBUDSMAN. KXLY FOUR'S JEFF HUMPHREY WORKING FOR YOU TONIGHT WITH A LOOK AT WHY OZZIE KNEZOVICH MAY NOT HAVE TO LOOK FAR TO FIND A QUALIFIED CANDIDATE. THE SHERIFF SAYS THERE'S NO SENSE RE-BUILDING THE WHEEL. HIS POLICE AND SHERIFF'S DEPUTIES SHARE THE SAME BUILDING, BOMB SQUAD AND ARMORED PERSONNEL CARRIER CALLED THE BEARCAT. WHY NOT HAVE THE SAME OFFICE OF THE OMBUDSMAN. OZZIE KNEZOVICH/SPOKANE SHERIFF 12;27 you know jeff we've used the ombudsman over the past four years about four time for some high profile cases. it's time to formalize that arrangement, because they've done it for free for us 12;37 KNEZOVICH ENVISIONS THE OMBUDSMAN FIELDING COMPLAINTS ABOUT THE SHERIFF'S OFFICE AND SITTING IN ON INTERNAL AFFAIRS INVESTIGATIONS. OZZIE 13;41 that's what im looking for. that third eye if you will to come in review, make sure that everything was done correctly 13;49 NATS OZZIE PROTEST HOLDS BIN AND BECAUSE EVEN THE SHERIFF HIMSELF HAS COME UNDER FIRE, TODAY HE ASKED IF A NEW OMBUDSMAN IS HIRED, THAT ANY FINDINGS BE REPORTED TO COUNTY COMMISSIONERS. NOT SOMEBODY WEARING A BADGE. OZZIE 14;18 the reason i gave the presentation to the board was this now needs to come from them. this arrangement really can't be through the sheriff's office if you truly want to have that independent oversight 14;31 TODAY CITY OMBUDSMAN TIM BURNS SAID WITH A SMALL BOOST IN HIS STAFF. HE COULD REVIEW COUNTY COMPLAINTS AND USE OF FORCE CASES AS WELL. TIM BURNS/OFFICE OF THE OMBUDSMAN 20;25 i think the strengths far outweigh the challenges and clearly the sheriff understands the value of that and it is the future of law enforcement oversight it's only going to strengthen the profession of law enforcement in my opinion 20;38 SO NOW, WITH SOME CITY COUNCIL MEMBER'S APPROVAL, BURNS IS GOING TO CALCULATE JUST HOW MUCH AN OMBUDSMAN FOR THE SHERIFF'S OFFICE MIGHT COST. IT COULD BE A CONTRACT. OR THE COUNTY COULD BE CHARGED FOR EACH CASE THE OMBUDSMAN INVESTIGATES. COUNTY COMMISSIONERS WANT TO SEE SOME NUMBERS FIRST ...BUT ONE DAY BURNS ENVISIONS HAVING A REGIONAL OMBUDSMAN SERVING BOTH LARGE AND SMALL POLICE DEPARTMENTS IN OUR AREA. REPORTING IN SPOKANE, JEFF HUMPHREY, KXLY FOUR. P 1. ,,,iii r d. SPOKANE �' I ,9,3:fiF '1 1COUNTY Public Records Office 1116 W.Broadway Avenue Spokane,WA 99260-0270 Phone:(509)477-1721 FAX:477-1725 September 4,2015 Mr.Rob Lee P.O.Box 6406 Spokane,Washington Jlectronic Mail namoper@qwest.net Re: Public Records Request-Received September 3.2015 Mr.Lee: Pursuant to RCW 42.56.520, this correspondence serves as Spokane County's acknowledgement of receipt of the above-referenced public records request wherein,you request the following in pertinent part: "...Public documents and records related to the Spokane County Sheriff's Office, Citizens Advisory Board(CAB)...chartering documents,mission statement,policies and procedures and by-laws of the CAB... It's my understanding that you directed your request to the Spokane County Sheriffs Office, Board of County Commissioners and the Spokane County Public Records Office. The Spokane County Sheriffs Office will respond to your request under separate cover. Please be advised,the Board of County Commissioners,the Spokane County Public Records Office and the Spokane County Prosecutor's Office do not possess any records satisfying your request. My file on this matter is closed. I can be reached me directly at(509) 477-2882 should you have any questions or concerns regarding the processing of your public records request. Respectfully, ICAc3 ` ' Lori Zaagman-Bacon Spokane County Public Records Specialist 104,o „le'*,.,ry, �il,i,r,u ;